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HomeMy WebLinkAboutCouncil Actions 07-27-87C-4 C-5 C-6 C-7 C-8 A communication from B. W. Langheim, Vice President and General Manager, Cox Cable Roanoke, transmitting a surrgnary of Cox Cable Roanoke's status as of June 30, 1987· RECOMMENDED ACTION: Receive and file· A report of the City Manager with regard to the Virginia Department of Transportation Interstate 581 Safety Improvement Project· RECOMMENDED ACTION: Receive and file. A report of the City Manager with regard to a fiscal year 1986-87 Engineering Department Project Management tabulation· RECOMMENDED ACTION: Receive and file. Qualification of Robert C. Economic Development Commission June 30, 1990. Lawson. Jr., for a term of as a member of the three years ending RECOMMENDED ACTION: Receive and file· Qualification of ~udy D. Witc. her, Mel H. Lipton and Robert C. Poole as members of the Personnel and Employment Practices Commission for terms of three years each, ending June 30, 1990. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens Upon Public Matters: a. Request of the Youth Services Citizen Board to present the Annual Report/Annual Plan of the Board· Mrs. Carol Marchal, Chairman, and Messrs. Wallace Allen and Ulas Broady. ?e~e~ved and ~iled ~lth appreciation. Recommendatio~ w~e re~erred to the City ~lana~e~ for study~ report and recommendation to Petitions and Co,~,~unications: Council. A communication from the Roanoke City School Board requesting the transfer of $197,900.00 within the Schools' fiscal year 1987-88 General Fund Budget for Magnet School building alterations and transportation of City students to ~lagnet School programs. A~pted Ordinance No. 28736. (6-0) Reports of Officers: a. City Manager: Briefings: A report with regard to a briefing and presentat on of the fiscal year 1988-92 Capital Improvement Program· Concu~Aed in Cit,~! ~!anager's report and refaced to City A~torney and DirectOr of ~inanee for ap~roprlate legal docume~t~. Pub/ic hearing wi/1 be l:.eld (2) on Au0ust 10, 1917, ~ 7:30 p.m. 2. A report with regard to the City of Roanoke Affirmative Ac t i on Program· hie ac~on. 3. A report wi th regard to Food Stamp Issuance· No at.on. Items Recorrgnended for Action: A report recommending acceptance of $98,206.71 received from the Department of Fire Programs to purchase protective clothing. Adopted Ordinance No. 28737. - A report recommending award of a contract to Hayes, Seay, Mattern and Mattern for the 1987 Bridge. Inspection Program· Adopted Ordinance No. 28738. (6-0) b® 6. A report recommending authorization to issue Change Order No. 2 to the City's contract with Aaron J. Conner General Contractor, Inc., for the Cove Road Storm Drain and Sanitary Sewer Project· Adopted Ordinance No. 28739. (6-0) A report recommending authorization to enter into a contractual agreement with Masonry Contractors, Inc., to remove and r~place the brick pavers on the Blue Cross~Blue Shield Plaza. Adopted Ordinance No. 28740 and Ordinance No. 28741. 15-0) (~. H~Avey wa~ o~ of the Council C~ambeA.) 8. A report recommending award of an engineering design contract to Clean Water Engineers, Inc., for comminuter replacement and design of chlorination/dechlorination facilities at the Water Pollution Control Plant. Adopted 0rd~nance No. 28792. (6-0) 9. A report recommending execution of a loan agreement with the Northwest Neighborhood Environmental Organization, Inc., for rehabilitation work on a house relocated at 708 Gilmer Avenue, N. W. Adopted Ordinance No. 28743. (6-0) A report recommending authorization to execute a Grant Agreement with HUD accepting 1987 Rental Rehabilitation Program funds, and a ~emorandum of Understanding with the Roanoke Redevelopment and Housing Authority for administration of the program. Adopted Ordinance No. 28744. A report recommending authorization to enter into agreements with the Virginia Department of Transportation for pro~ects involving widening and realignment of First Street/Gainsboro Road and Wells Avenue. Adopted Ordinance No. 28745. (5-0) (~. Trout abs.~ned Irom vo~tin~.) A report concurring in a report of the Bid Committee with regard to renovation of Civic Center Auditorium Seating. Adopted 0r~inance No. 2~746 and Ordinance No. 287#7. 16-0) Director of Finance: 10. 11. 12. 1. A report on the status of the financial condition of the City of Roanok~ for fiscal year 1987. Reeelved and fi/ed. 2. A report with regard to reappropriation of prior year encumbrances. Adopted Ordinance No. 28748,' 28749, 28750, 28751 and Ordinance No. 28752. (6-01 Reports of Corr~nittees: a. A report of the corrgnittee appointed to tabulate bids received for flood damage repair at Victory Stadium under the east and west stands. Robert A. Garland, Chairman· Adopted Ordinance No, 28753. {6-0) Adopted Ordinance No. 28754. (5-0) b. A report of the committee appointed to tabulate bids received for alterations and additions to the Knights of Pythias Building for the Fifth District Employment and Training Consortium. Robert A. Garland, Chairman. Adopted Re~o£~o No. 28755. (5-0) (~. ~u~Ser u~ out of the Council Chamber. ) c. A report of the committee appointed to tabulate bids received for roof replacement at the Juvenile Detention Home in Coyner Springs. Robert A. Garland, Chairman. Adopted Ordinance No. 2~756. (6-0) d. A report of the committee appointed to tabulate bids received for bituminous concrete overlays and pavement pro- filing of various streets within the City of Roanoke. Robert A. Garland, Chairman. Adopted Ordinance No. 28757 and 0rdinance No. 28754. {6-0) (~. HaAvey le~t the meeting-4:00 p.m.) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28711, on second reading, permanently vacating, discontinuing and closing the entire alley running between Campbell and Marshall Avenues, S. W., bounded by parcels bearing Official Tax Nos. 1113102, ii13103, 1113120 and 1113121. Adopted Ordinance No. 28711. {4-0) (~r. Trout w~ out o~ the Council Chamber.) b. Ordinance No. 28712, on second reading, permanently vacating, discontinuing and closing an alley running parallel with Woodbine Street and Ivy Street, S. E., bounded by parcels bearing Official Ta~ Nos. 4041409-4041416, respectively, and Lots I and 2 of Official Tax No. 4041405. Adopted 0r~nan~e No. 28712. {5-0) c. Ordinance No. 28713, on second reading, permanently vacating, discontinuing and closing a portion of Mosby Street, S. E., east of the eastern right-of-way line of Miami Street, S. E.; the portion of Botetourt Street, S. E., north of a line between the southern corners of lots identified as Lot 18, Block 1, Rivermont Court, and Lot 7, Block 2, Rivermont Court; and all of the alley lying bet- ween Botetourt Street, S. E., and the parcel of property identified as Official Ta~ No. 4230501, all of which are not open on ground. Adopte~ 0r~nan~e No. 28713. {5-0) ~!r. ~i~ser ~ out o~ the Council C/~mber. (4) Ordinance No. 28714, on second reading, permanently vacating, discontinuing and closing Raleigh Avenue, extending westerly from its intersection with Gainsboro Road, N. W., to its intersection with Orange Avenue, N. W.; a certain 10 foot wide alley extending from the southerly side of Raleigh Avenue, N. W., for a distance of approxi- mately 206.18 feet to the point of intersection with the northerly side of Cherry Avenue, N. W.; and a certain 10 foot wide alley extending westerly from the center of the aforementioned alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley. Adopted Ordinance No. 28714. (5-0) Ordinance No. 28715, on tract of land lying at and Peters Creek Road, No. 6421135, containing Single Family District, Ordinance No. 28715. (5-01 Ordinance No. 28716, on tract of land located second reading, rezoning a certain the intersection of Lewiston Street N. W., designated as Official Tax one acre ~, from RS-3, Residential to C-i, Office District. A~pted second reading, rezoning a certain on the north side of Bennington Street, S. E., at its intersection with Mount Pleasant Boulevard,. S. E., and Rutrough Road, S. E., containing 9.56 acres, more or l,e. ss, and designated as Official Tax No. 4250202, from LM, Light Manufacturing District, to CN, Neighborhood Commercial District. Adopted Ordinance No. 28716. Ordinance No. 28728, on second reading, amending and reor- daining §§9-20.1, Public hearing before appointment of school board members, and 9-23, Article not applicable to fillin~ of vacancies not caused by ordinary expiration of term; public hearin~ exception, of the Code of the City of Roanoke (1979), as amended, to provide that any nominee to the School Board must first be considered at a public hearing. Adopted Ordinance No. 28728. Ordinance No. 28729, on second reading, accepting a bid made to the City to provide and install an outdoor elec- tronic sign at the Roanoke Civic Center, upon certain terms and conditions, and rejecting a certain other bid. Adopte~ Ordinance No. 28729. {5-0) Ordinance No. 28732, on second reading, authorizing the City Manager to execute a Radio Reporting Rain Gauge Site Agreement with the National Weather Service. Adopted 0rd~nance No. 28732. {5-0) Ordinance No. 28733, on second reading, authorizing the execution of an indenture between the City and Appalachian Power Company. Adopted Ordinance No. 28733. {5-0). (5) Ordinance No. 28735, on second reading, authorizing the execution of an agreement for the development of an industrial building within the Roanoke Centre for Industry and Technology; authorizing the subdivision of certain land within the Centre necessary for such project; and authorizing the execution of a deed conveying as a gift a po.tion of the subdivided property, and a storm drainage easement related thereto, to the City of Roanoke Redevelopment and Housing Authority for use in connection with SUch development. A~opted Ordinance No. 28735. 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Counoil. Vacancies on various authorities, boards, corr~nissions and committees appointed by Council. 10. Other Hearings of Citizens: W~m Wo Jones, 2904 'Bra~ey S~e~, N. E. complained about neighborhood' problems. ' - Joe E. Bro~,~, 17J4 20th Street,' N. E., addressed cAui~gng on Wlltiamson Road. Reappointed ~ ~. ~ls~ ~ a membeA of the Roanoke V~£ey Regional Solid Waste Management (6) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office ot the Mo/or July 23, 1987 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowies and Gentlemen: I wi~h to request an Executive Session on Monday, July 27, 1987, to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, Noel C. Taylor~' Mayor NCT: se Room 452 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2444 Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Dear Mayor and Members of Council: Please reserve space on today's agenda for an Executive Session to discuss pursuant to Section 2.1-344(a)(1) of the a matter involving a personnel matter, Code of Virginia (1950), as amended. WRH/ga CC: Respectfully submitted, W. Robert Herbert City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Finance Director Office of the Ci~ Oe~ July 29, 1987 File #448 Mr. B. ~V. Langheim Vice President & General Manager Cox Cable Roanoke P. 0. Box 13726 Roanoke, Virginia 24036 Dear Afr. Langheim: Your communication transmitting summary of Cox Cable Roanoke's status as of June 30, 1987, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. On motion, duly seconded and adopted, the communication was received and filed. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Room456 /V~nlclpall~lldlng 2150'~urchAv~ue,$.W. IC~ocino/~e.'~rglnla24011 (703)981-2541 Cox Cable Roanoke July 7, 1987 Cox Cable Roanoke 1909 Salem Avenue S.W. P.O. Box 13726 Roanoke, Virginia 24036 The Honorable Mayor and Council City of Roanoke Municipal Building 215 Church Ave. Roanoke, Va. 24011 Mrs. Bowles and Gentlemen: Attached is a summary of Cox as of June 30, 1987. Should you have any questions subject, please feel free to Sincerely, B. W. LangheJm Vice President and General Manager Cable Roanoke's status or comments on this contact me at any time. BWL/ep Attachment COX CABLE ROANOKE JUNE 30, 1987 A. TOTAL MILES PLANT ROANOKE CITY 438 ROANOKE COUNTY 329 VINTON 36 TOTAL 803 B. APPROXIMATE NUMBER OF RESIDENCES PASSED C. BASIC CUSTOMERS 40,987 25,525 27,381 13,529 3,313 3,159 65,681 42,213 D. TIER CUSTOMERS 24,101 13,030 3,081 40,212 E. PAY CUSTOMERS 22,592 12,478 2,799 37,869 July 29, 1987 Fi~e #77 ~r. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. lferbert: Your report with regard to the Virginia Department of Transportation Interstate 581 Safety Improvement Project, was before the Council of the City of Roanoke at a regular meeting held on Monaay, July 27, 1987. On motion, duty seconded and adopted, the report was received and filed. Sincerely, ~t.~4,,.~ Mary F. Parker, CMC City Clerk MFP:ra cc: ~,~r. Mr. Witburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Room456 MunlclpalB~ildlng 215(~urc:hAv~"~ue, S.W.~.'Vlrgl~ia24011 (703)981-2541 REgEi ~%!: Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Briefing Report Virginia Department of Transportation Interstate 581 Safety Improvement Project I. Back~round on this subject is: Virginia Department of Transportation (VDOT) has prepared construction plans and specifications for an "Interstate Safety Improvement Project" for Interstate 581 beginning at the Liberty Road overpass (0.61 miles north of Route 460) and ending at the Elm Avenue overpass, a total distance of 1.7 miles. Construction will include the simultaneous repair or replace- ment of the six (6) bridge decks located in this 1.7 mile segment, as well as replacement of the median and guardrail barrier with a concrete traffic barrier to improve roadway safety and maintenance (see attached sketch). Bids for this project will be opened by the VDOT on July 28, 1987. The actual construction start date is not known at this time, and will be dependent upon the readiness of the contrac- tor to proceed. There is a fixed date for construction completion of November 1, 1988, which may be enough incentive for the contractor to begin in early August, 1987. There is a penalty of $1,000 per day for the contractor for each day he is late in finishing the work. Likewise, there is a bonus of $1,000 per day for the contractor for each day he is able to complete the project ahead of schedule, for further incentive to complete the project as quickly as possible. Traffic flow on 1-581 will be severely impacted inasmuch as this highway will be reduced from three lanes to two lanes in each direction throughout this construction project. Delays can be expected, with backups and stoppages at some exit ramps. During one phase of construction, the entrance ramp from Williamson Road to 1-581 will need to be closed for several weeks, with every effort being made during construc- tion to minimize this closure time. Page 2 Traffic volumes on this segment of 1-581 range between 55,000-60,000 vehicles per day, which is the highest traffic volume for any road in Virginia, west of Richmond. II. Current situation of this subject is: ae Be State and City representatives have coordinated their efforts to minimize the project's adverse impact upon traffic flow. Individuals involved in this effort include representatives from State Police, City Police, Fire, Rescue, and Emergency Services, as well as Engineering, Signals and Alarms, and the Roanoke Civic Center. Publicity in the form of a comprehensive, multi-media blitz is planned to start shortly before the start of construction. Part of this publicity includes advisory signs installed by the VDOT along 1-581 prior to construction. State and City Police are coordinating their efforts to pro- vide the fastest response time to any vehicle accidents or breakdowns on this segment of 1-581. Such accidents and breakdowns will have a greater probability of completely blocking traffic on this narrowed portion of 1-581, and there- fore need to be cleared as quickly as possible. Traffic signal at the end of the off-ramp from southbound 1-581 to Elm Avenue will need to have its timing changed so that vehicles using this ramp will have increased green time. This will help to minimize the amount of traffic stopped on this ramp (especially during peak traffic periods) that would backup into 1-581. Any backups onto 1-581 would have the effect of forcing traffic on southbound 1-551 into one through lane. Changing this signal timing will have an adverse affect upon traffic movement along Elm Avenue over 1-581. However, this is necessary so that the greater, high-speed traffic volumes on 1-581 can be made safer. Detours will not be required although motorists will be encouraged to use alternate routes. Depending upon the motorists origin and destination, alternate routes include Williamson Road, Gainsboro Road/First Street, N.W. corridor, Fifth Street, N.W., and Hollins Road. Roanoke Civic Center has numerous events that back traffic up onto 1-581 prior to the event. Civic Center personnel will make every effort to include an advisory message concerning the roadway situation (suggesting alternative routes or earlier arrivals) in all their advertisements and will request that promoters do the same in their ads. Page 3 III. WRH/RKB/hw cc: G. Fundin~ will come from Federal Aid Interstate monies. No City funds are involved. Recommendation is that City Council receive and file. Sincerely, City Attorney Director of Finance Director of Public Works City Engineer W. Robert Herbert City Manager -'r-o E:L./~ AVl:'. S,× ~I~IDGES "FO I-InEILrnF I~.D. · TO BE t;~?PAIRED Old C~f, ce o~ n~e 0~' Oer~ July 29, 1987 File #183 i~lr. W. Robert ~Jerbert City ~]anager Roanoke, Virginia Dear Mr. lterbert: Your report with regard to a fiscal year 1986-87 Engineering Department Project Management tabulation, was before the Council of the City of Roanoke at a regular ~eet,ing held on Monday, July 27,'1987. On motion, duty seconded and adopted, the report was received and filed. S incere ly '_z~ ~'~ Mary F. Parker, CMC City Clerk MFP:ra cc: ~4r. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffine, City Engineer Room 456 Municipal Building 215 O~urch Avenue. S.W. Roanoke, Virginia 240t I (703) 981-2541 Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, Virginia July 27, 1987 Subject: Project Management Report, Fiscal Year 1986-87 Engineering Department Dear Members of Council: I. Back,round: Engineering Department is entrusted with the responsibility for the management of numerous projects of various types for many other departments as well as the many engineering projects that are the Department's primary responsibility. At any given time the Department's eight (8) Project Managers may be supervising forty (40) or more active construction and design (A&E) projects and many additional projects of other types. Be Projects under development, continuing projects, projects requiring follow-up and day-to-day activities are also included in Engineering Department employees normal activities in addition to the active projects. II. Current Situation: Fiscal Year 1986-87 has ended. During that time period the Engineering Department has completed a number of projects. Tabulation (Attachment "A") shows thirty-eight (38) projects that were completed during the fiscal year. Analysis of completed projects provides the information that during the fiscal year 1986-87 the Department of Engineering completed $6,826,191.09 worth of projects. Upon completion of the projects the Department returned $245,988.49 of the original contingency amount of 9315,095.94 or 78%, to the City for other uses. In addi- tion the department returned $78~427.19 of the original contract amounts of .~6,516,342.20 or 1.2% III. Recommendation: Council receive for informational purposes the attached Engineering Department Project Management tabulation. Respectfully submitted, W. Robert Herbert City Manager WRH/RVH/hw Attachment cc: City Attorney Director of Finance Director of Utilities and Operations Director of Public Works Ld Y 0 0000000000©0~0000 ~000~©00000000000000~ ~ 000000000000~0000~0~0~00o000000000000~ ~o~oooooooooododdd Z 0 ~0©0 000000 ~ ~ g ~ oooooc~,oooo~.oooooo ~ooooooo~ooooo°°2~'~oo~ooooo~oooo ~'~ ....... ~d~ .......... oooo o c, ooooo~ o~o~-~o~j~ ...... .............. ooooooooooooooooo~o ~ ~'°°~°°~o~o~6~oo~o~oo~m~o~ ~ 0-2 Oath or Affirmation of Off~i~i~'~/''~ State oil Vi~'glnia, Citst o] Roanoke, to .wit: '87 !! '~ ~-!~ ~ ~ Robert C. Lawson, Jr. , do solemnly swear (or affirm) that I, I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a ~ember of the Economic Development Commission for a term o~ three years endino 3une 30, 1990. according to the best of my ability. So help me God. Subscribed and sworn to before me, this_-- July 29, 1987 File #15-450 ~r. James O. Trout, Chairman Economic Devetop~:ent Commission 2102 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear l,w. Trout: This is to advise you that Robert C. Lawson, Jr., has qualified as a member of the Economic Development Commission for a term of three years ending June 30, 1990. Mary F. Parker, CI~.C City Clerk MFP:ra cc: Mr. Brian Grants J. Wishneff, Chief of Economic Development and I~:~n456 Munlcl~lBulldlng 2150~rchAve~ue, S.W.l~oc~,c~e,~rg~la24011 (703)98t-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 22nd day of June~ 1987, ROBERT C. LAWSON was reelected as a Member of the Economic Development Commission for a term of three years~ ending June 30, 1990. Given under my hand and the seal of the City of Roanoke this 30th day of June~ 1987. City Clerk 0-2 Oath or Affirmation of Office ~ ~ate oJ Vt~'g~ma, C~ty oJ Roanoke, t~o .wit: ,~udv " :i tcher , do solemnly swear (or affirm) that ~'~! ;-!' ill ~ I~Av sul~port the Constitution of thc United States, and the Constitution of the State of Virginia, and that IT--Will fm~P~full~ and impartially discharge and perform all the duties incumbent upon mc ~s a Member o¢ the Personnel and Employment Practices Commissto~ ~r a term of three years endin~ June 30, 1990. according to the best of my ability. So help me God. Subscribed and before this ¢-~. ~-7 ~ ~a~of (~X~ ~lk~ I? ~? sworn to lOC, ! ..... (]~ ~ ' /~[~:~qrX~'~ ~.~i!~AlL~.~z~Deputy Clerk 0-2 a or rma on o t~tate oI Virginia, Oit;!t o~ Roanoke, to I, ~el h. L~LOn .,do solemnly swear (or affix) that I w~l sup~rt the Constitution of the United States, and the Constitution of the S~te of Virginia, and that I w~l faithfully and impa~ially discharge and perform all the duties incumbent upon me a ~le~ber of the Personnel and E~p]o.y~ent Practices tec~ o( ~hrec years endinn ,;~me 30, 199~. according to the best of my ability. So help me God, A ~ubscribed and sworn to before me, this__ [~ d y of A ~ Clerk 0-2 Oath or Afflrmafi n -of 'C)ffme '87 ,f!', 2:" r-~!'*5! $~ate of Virginia, Oi~ of Roanoke, to .wi~: Robert C. ~ool e , do solemnly swear (or affirm) that I, I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Member of the Personnel and Employment Practices Commission for a term of three years endinq June 30, 1990. Deputy Clerk Office c~ ~ne Q~y Cle~ July 29, 1987 File #15-202 Mr. Frederick L. Bulbin, Chairman Personnel and Employment Practices 2620 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear ~,Ir. Bu~bin: Co~ission This is to advise you that Judy D. Witcher, i~el H. Lipton and Robert C. Poote have qualified as members of the Personnel and Employment Practices Co,~ission for terms of three years each, ending June $0, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. Eric C. Turpin, ~anager, Personnel Management Roon~456 MunlclpalBulldlng 2150"Ju~hAv~que, S.W.l:~,Vlrglnla24011 (703)981-2541 Office cfi the City Clerk July 29, 1987 File #304 Mr. W. Robert Herbert City IH. anager Roanoke, Virginia Dear Mr. Herbert: The Annual Report/Annua~ Plan of the Youth Services Board, was before the Council of the City of Roanoke ~ee'ting held on Monday, July 27, 1987. filed with you for study, duly seconded and adopted, the report was appreciation and the recommendations were report and reco.~endation to Councii. Sincerely, /l~tA~c..._ Mary F. Parker, CMC City Clerk Citizen at a regular received and referred to MFP:ra cc: Ms. Carol B. Marchal, Chairman, Youth Services Board, 2320 Mount Vernon Road, S. W., Hoanoke, 24015 Mr. James D. Ritchie, Director of Human Resources Ms. Marion V. Crenshaw, Youth Planner Citizen Virginia Room456 Munlcll~alBulldlng 215CburchAv~nue, S.W. Roanoke, V~rglnta240t,~ (703)981-254'1 Office of Youth July 27, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: The past year has been one of outreach for the Youth Services Citizen Board. As in the past, we have relied heavily on Mrs. Marion Crenshaw, our Youth Planner, to seek and establish contact with the youth-serving agencies in the City. However, this year the various committees and subcommittees of our Board have taken a more active role in identifying needs in youth services and working to fill those needs. Due to funding cuts on all levels of government, coordination and creativity have become essential and duplication of services a rarity. For that reason, the Board is working closely with the Court Services Unit, the Virginia Employment Commission, Roanoke City Schools, the Roanoke Neighborhood Partnership, Central Council of Parent Teachers Associations and other youth-serving agencies to ensure the quality of services to youth and their families. Highlights of the activities of the Board and various Committees are as follows. The Communication Committee has continued to facilitate Student Government Day. This activity has become a tradition with our high school seniors and has generated interest in local government on both the elementary and junior and senior high school levels. The Employment Committee has worked closely with the Virginia Employment Commission to formulate an employment package to be used by those youths entering the job market. The Education Committee has established a liaison with the Central Council of PTAs, Roanoke City School administration and staff, which has opened a much needed channel of communication with the school system. The Recreation Committee is offering a recommendation for the improvement of recreational activities for young people. We ask that you please review each of the Committee reports and act favorably upon the two recommendations in the report, as a sign of your continued belief in the youth of our city and the need for positive opportunities which build a sense of community. Room 355 Municipal Building 215 Church Avenue SW Roanoke, Virginia 24011 (703) 981-2349 Members of Council July 27, 1987 Page 2 In conclusion, the Board wishes to thank you for your support and the opportunity you have given us to plan for the future of the youth of Roanoke City. Sincerely, Carol B. Marchal, Chairman Youth Services Citizen Board CBM/kds Office c~ the City Oenk July 29, 1987 File #60-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginio Dear ~r. Schlanger: I am attaching copy of Ordinance No. 28736, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, providing for the transfer of $197,900.60 within the School's fisca~ year 1987-88 General Fund Budget for Magnet School building alterations and transportation of City students to Magnet School programs, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, ~'~ Mary F. Parker, CMC City Clerk MFP:ra EnCo CC: Mr. W. Robert Herbert, City Manager Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711Peakwood Drive, S. W., Roanoke, Virginia 24014 Dr. Frank P. Tota, Superintendent of Schools, P. 0. Bo~ 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031 Room 456 Municipal Building 215 C~urch Avenue, $.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF The 27th day of July, 1987. No. 28736. ROANOKE, VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Education Instruction (1) ................................. Fixed Charges (2) ............................... Transportation (3) .............................. Capital Outlay (4) .............................. $53,778,289 31,886,950 9,423,120 1,729,333 130,000 1) Secondary Teachers 2) Fringe Benefits 3) Transp. Services 4) Capital Outlay (001-060-6002-6005-0113) $ (158,828) (001-060-6007-6065-0204) ( 39,072) (001-060-6004-6070-0125) 67,900 (001-060-6010-6085-0515) 130,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk July 20, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Transfer of School Board Budgetary Funds The attached correspondence from the School Board requests a transfer of $197,900 within the School's FY87-88 General Fund Budget for the Magnet School programs. The secondary teachers account will be reduced by $158,828 and $39,072 from fringe benefits to provide $130,000 for the Magnet School building alterations and $67,900 for the transportation of city students to Magnet School programs. Funds are available within the should City Council concur in this request. School Board budget JMS/kp Edwin IR. Feinou~. Chairman William White, ~'., Vice Cholftl~ Do,old Bar~ol f Roanoke City School Board Sallve T. Coleman LoVem~ B, Dillon David 14. Usk James M. Tume~. Jr, Fronk P. TcY4a. Sup~tn~mnde~ IRla~rd L Helle~. Clen~ o~ the Booed P.O Box 13105, Roanoke, Vlrginla ~4031 · 70~-9814>381 July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of July 1, 1987, the School Board respectfully requests City Council to transfer within the Schools' FY8-7-88 General Fund Budget the total amount of $197,900 for Magnet School programs. A total of $158,828 should be transferred from the secondary teachers account and $39,072 from the fringe benefits account to provide $130,000 for the Magnet School building alterations and $67,900 for the transportation of city students to Magnet School programs. The local funds for this transfer are available through the reallocation of teaching positions now in the local budget to the federally fundad Magnet School grant. The reallocation of teaching positions from the local budget to the Magnet School grant is the result of pupils transferring from regular Instructional programs to Magnet School programs. The Federal government does not require the commitment of local funds as a condition for the grant award. School personnel will present an overview to City Council of the Magnet School program in conjunction with the budget transfer request. Sincerely, Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg CC: Mr. Edwin R.. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. rW. Robert Herbert ri Wilburn C. Dibling · Joel M. Schlanger (with accounting details) Excellence In Education ROA#OKB OZTY SCHOOL BOARD Roanoke, Virfftnta &CCOUNT APPR UNIT O01-ObO-~OO2-bOO5-0113 O01-ObO-bOO?-bObS-020# DESCRIPTION Secondary Teachers Fringe Benefits (DECREASE) 158,828) S c let?,~oo) O01-ObO-bOO#-bO?O-0125 ZD1 Transportat£on Services $ 67,900 O0~-ObO-bOlO-b085-0515. ZJ1 Ca~ital Outlay 120.000 1~7,~oo The transfer of 9158,828 from the Secondary Teachers Account and $39,0?2 from Fringe Benefits will provide $130,000 for building alterations for the Magnet Schools of Performing Arts and Technology and 8b?,gO0 ~or the transportation of City students to the Magnet Schools. July 1, 1987 FACT SHEET PURPOSE OF MAGNET SCHOOL PROGRAMS: o To reduce racial isolation by achieving a racial balance on a voluntary basis rather than through a judicial mandate. O ADVANTAGES OF MAGNET SCHOOL PROGRAMS: The~ magnet school program will assist us in keeping all students in the city schools and preventing a brain drain of s-I~udents with academic and artistic talents from moving elsewhere, as has happened in Norfolk and Richmond where private schools have multiplied. Magnet school programs tend to help reduce dropout and lower out-of-school suspension rates for students. Magnet school programs allow for flexibility and special scheduling for students in specific curriculum areas. Magnet school programs usually serve to increase business, industrial, and educational support of education because of their specific curriculum offerings and students with special skills. Magnet school programs will permit the Roanoke' City School division to offer specialized programs at no major cost to this school division for a minimum of two years. Magnet school programs will allow the Roanoke School system to hire additional personnel in specific areas of curriculum at no additional cost to the local budget. Magnet school programs allow for maximum utilization of facilities. Magnet school programs provide the school system with substantial financial resources for the purchase of equipment, materials and supplies for use with ail students regardless whether magnet or regular program registrants. With additional resources and personnel, magnet school programs allow the division to be able to offer curriculum and other staff development opportunities for faculty and staff. Magnet school programs provide programs and opportunities for teachers to work with students and other educators in areas that are of specific interest to a particular population. Magnet school programs provide voluntary integration opportunities for all students at all levels of instruction. Magnet school programs focus national attention on the division's desegregation efforts and serve as ideal models for voluntary integration of schools. Magnet school programs are indicators of excellence in educational planning and program forecasting. Magnet school programs impact immediately on small pockets of racially isolated schools. Ma~jnet school programs typically improve student performance and in-school behavior. More often than not, magnet school programs serve to increase parent and community involvement. Magnet school programs allow for the increase of services available to students in the areas of counseling and guidance. Magnet school programs typically provide exposure for stude~nts to practicing artists as well as to people in the field of technology. Magnet school programs boost the local economy by using local vendors in the purchase of supplies/equipment. LOCAL FUNDS ALLOCATED FOR THE GRANT PROJECT: One-time building alterations costing about~ $130,000 and local transportation services requiring $68,000 in expenditures. The federal government does not mandate that local funds be spent in order to receive the grant. COMMITMENT OF LOCAL FUNDS IN FUTURE YEARS: The Division has no formal obligation to use local monies in the future. Any local funds that would be committed to the grant depends on the resources available to the schools for instructional programs. The magnet school program provides a pilot for the City, School Board, and City Council to look at the strengths and weaknesses of the program and evaluate what has been accomplished. Office of the City Clerk Ju~y 29, 1987 Fi~e #217 Hr. W. Robert Herbert City Manager Roanoke, Virginia Mr. Wi~burn C. DibIing, City Attorney Roanoke~ Virginia Jr. ~:r. Joel ~. SchIange? Director of Finance Roanoke, Virginia Gentlemen: A report of the City Manager and the Director of Finance with regard to the fiscal year 1985-1992 Capital Improvement Program, was before the Counci~ of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. On motion, duly seconded and adopted, Council concurred in the recorr~,~endations of the City Manager and the Director of Finance. The City Attorney and the Director of Finance were authorized to proceed with preparation of necessary Iega~ documents, and Council authorized advertisement of a public hearing to be beta on Monday, August 10, 1987, at 7:30 p.~., to afford citizens an opportunity to be heard on the proposed bond issue. Sincerely, ~ Mary F. Parker, C~.',C City Clerk MFP: r a Room 456 Municipal Building 215 (D'~urch Avenue, S.W. Roonoke. Virginia 24011 (703) 981-2541 R~U CITY Rf,r"-~"~, ::i' ?iCE Roanoke, Virginia 3uly 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Briefing, City of Roanoke Affirmative Action Program I. Background B. C. D. Affirmative Action Plan provides for annual briefing to Council on the status of Equal Employment/Affirmative Action. Revised Affirmative Action Plan adopted by City Council October 15, 1984. City Council was last briefed on January 6, 1986. New Affirmative Action Coordinators completed initial training in March, 1985. Short Range Goals as established by Affirmative Action Plan are continuing to be met. City Job Hotline continues to be an effective tool in its service to potential applicants. Jobs Hotline number is 981-2099. Awareness training on hiring the handicapped was initially introduced July 1, 1985. Since then handicapped employees have been placed within Refuse and Engineering Departments thru On-the-Job Training programs. Updated Affirmative Action TraininG has been scheduled for August, 1987, for all department managers and Affirmative Action Coordinators. Personnel staff attended conference on understanding and interviewing the disabled job applicant sponsored by the State Department of Rehabilitative Services. Minority/Female Resume Talent Bank is being maintained and reviewed for vacancies as they occur in the City service. Mayor's Committee on Employing the Handicapped has facilitated broad contact with agencies/organizations that aid the handicapped in employment. Honorable Mayor and City Council Pa~ 2 Subject: City of Roanoke Affirmative Action Program Historical data on City work force composition shows that percentage of minority workers to total employment has increased since FY 85/86 (Attachment A). II. Current Situation ae Long Range On-~oin~ Goals established by Affirmative Action Plan are being met throughout FY 86/87. Annual work force analysis of all EEO job categories reflects that the City continues to maintain a total work force composition for minorities and females equal or better than the percent available work force in the Roanoke Standard Metropolitan Statistical Area (SMSA) (Attachment B). Department utilization analyses have been completed for each department. Meetings are being scheduled with department managers and Affirmative Action Coordinators to review results and discuss opportunity areas. Be FY86/87 Hirin~ analysis of the City of Roanoke work force in all EEO categories indicates that 39% of new hires were minorities and 36% were females. o New Hires thru June 1, White Males White Females Minority Males Minority Females 1987 - Includes Temporary Extra Help: 135 34% 104 27% 117 30% 37 9% Ce Total 393 - (152 Permanent 241 Extra Help) Promotions totaled 8_/7 during FY86/87; 21% were minorities. Percent of promotions for minorities increased over FY85/86 by 1%. o Promotions thru June, 1987 - Ail Categories: White Males White Females Minority Males Minority Females 51 58% 18 21% 14 16% 4 5% Total 87 ATTACHMENT A CITY EMPLOYMENT Percent Minority Fiscal Year 1975/76 1976/77 1977/78 1978/79 19~79/80 1980/81 1981/82 1982/83 198,3/84 1984/85 1985/86 1986/87 19.5 19.6 20.3 22.3 23.9 22.2. 22.4 22.0 22.9 23.1 23.9 24.5 Percent Majority 80.5 80.4 79.7 77.7 76.1 77.8 77.6 78.0 77.1 76.9 76.1 75.5 ATTACHMENT CITY OF ROANOKE EMPLOYMENT BY OCCUPATIONAL CATEGORY June 1, 1987 OCCUPATIONAL WHITE MINORITY WHITE MINORITY CATEGORY TOTAL MALE MALE FEMALE FEMALE Officials/Managers 34 27 3 3 Professional 269 108 17 ll4 Technicians 225 158 17 40 Protective Service 443 371 43 21 Para-Professional 51 18 9 12 Clerical 227 6 0 170 Skilled Craft 141 120 19 1 Service/Maintenance 431 177 204 28 Total Employment 1,82~ 985 312 389 Percent of Total Employment 100% 54.1% 17.1% 21.4% Percent of Available Workforce 100% 51% 5% 39% 1 30 l0 8 12 51 1 22 135 7.4% 5% II. CITY OF ROANOKE 1 WORKFORCE ANALYSIS Analysis of the City Workforce as of June l, 1987: A. 1,821 was the total number of employees. B. Minorities constituted 4¢7 (24.~)of the total workforce. C. Minority Males constituted 312 (17.1%) of the total workforce. · D. ?nority Females constituted 135 (7.4%)of the total workforce. E. White Males constituted 985 (54.1%) of the total workforce. F. White Females constituted 38__3_9(21.4%) of the total workforce. City available workforce comparison by EEO catagories: A. 34 (2%) of the workforce were 'in the Official/Administrative job category. City % 79.4 (27) W/M 8.8 (3) W/F 8.8 (3) B/M 3.o (l) B/F o { o) - O/M o (o) O/F 269 (1SS) 225 of the workforce were in 40.1 (108) W/M 42.4 (114) W/F 4.8 (13) B/M ll.2 (30) B/F 1.5 (4) O/M o (O) O/F (12%) of the workforce were in 70.2 (158) W/M 17.8 (40) W/F 7.6 (17) B/M 4.4 (10) B/F o (o) O/M o (o) O/F Available Workforce % 72.6 23.6 2.2 1.O .5 .1 the Professional job category. 48.6 44.7 2.0 3.6 .6 .5 the Technicians job category. 61.4 33.5 1.3 3.0 .5 .3 1Employees working for the City of Roanoke Workforce Analysis Page 2 D. 443 (24%) E. 51 (3,%) of F. ,227 (12%) 35.3 23.5 17.7 23.5 0 0 of 2.6 74.9 0 21.6 0 .9 of the workforce were in the Protective Service job category. City % 83.7 (371) W/M 4.7 (21) W/F 8.4 (37) B/M 1.8 (8) B/F 1.4 (6) o (o) the workforce were 18) 12) W/F 9) B/M 12) B/F o) O/U o) O/F Available Workforce % 85.5 7.0 5.1 .4 l~O .0 in the P_ara-Professional job category. W/M 9,1 65.4 6.0 17.9 .5 1.1 the workforce were in the Office/Clerical job category. 6) W/M 24.9 170) W/F 67.3 O) B/M 2.1 49) B/F 5.2 O) O/M .1 2) O/F .4 G. 141 (8%) of the workforce were in the Skilled Craft job category. 85.1 (120) W/M 87.5 .7 (1) W/F 5.2 13.5 (19) B/M 6.1 .7 (1) B/F .5 o (o) O/U o (o) O/F .1 H. 431 (24%) of the workforce were in the Service Maintenance job category. 44.1 (177) W/M 50.7 6.5 (28) W/F 30.7 46.6 (201) B/M 10.0 5.1 (22) B/F 7.4 .7 (3) O/M .6 o (o) O/F .6 CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 0~ I C I ~LS/~DM I N I STRSTORS 80 20 0 M/M W/F B./M -B/F O/M R~CE,.'SEX C~TEGORY CITY PERCENT~GE~ SMS~ PERCENTRGE W/M W/F B/M B/F O/M O/F NOTE: CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. ~ II. 79.4 72.6 1.1 8.8 23.6 .4 8.8 2.2 4.0 3.0 1.O 3.0' .0 ,5 .0 .0 .1 .0 Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 PROFESS ! ON~LS 80 60 4-0 20 0 W/M W/F B/M B/F O/M O/F RRCE.,"SEX CATEGORY CITY PERCENTRGEF~'4 SMSA PERCENTAGE W/M W/F B/M B/F O/M O/F NOTE: CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. ~ II. 40.1 48.6 .8 42.4 44.7 .9 4.8 2.0 2.4 11.2 3.6 3.1 1.5 ,6 2.5 .0 .5 .0 Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 TECHNICIANS 80 0 H.,"M W.."F B.."M B.."F O..-"M O..'"F RACE/SEX CATEGORY CITY PERCENTAGE ~ SMSA PERCENTAGE CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. + II. W/M 70.2 61.4 1.1 W/F 17.8 33.5 B/M 7.6 1.3 5.8 B/F 4,4 3.0 1.5 O/M 0 .5 .0 O/F 0 .3 .0 NOTE: Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 PROTECTIVE SERUICES 80 Ld 20 0 W/M W/F B/M B/F OxM O/F RACE/SEX CATEGORY CITY PERCENTAGE~ SMSA PERCENTAGE W/M W/F B/M B/F O/M O/F NOTE: CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I, II, I. ~ II. 83.7 85.5 .9 4.7 7.O .7 8.4 5.1 1.6 1.8 .4 4.5 1.4 1.0 1.4 0 .0 1,O Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 PARA-PROFESS I ONFtI_S 80 60 40 20 0 RACE/SEX C~TEGORY ISITY PERCENTAGE~;~I SMSA PERCENTAGE CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I, II, I, ~ II, W/M 35,3 9,1 3,9 W/F 23,5 65,4 .4 B/M 17,7 6,0 3,0 8/F 23,5 17,9 1,3 O/M 0 ,5 ,0 O/F 0 1,1 ,0 NOTE: Data excludes vacant positions, Percentages are rounded to total 100%, Available workforce reflects 1980 data for the Roanoke Standard Metrop.olitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 OFFICE/CLERICSL 80 60 20 0 H/M ~,"F B/M B/F O./M O/F RRCE/SEX CRTEGORY CITY PERCENTRGE~'~ SMSR PERCENTRGE CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. ~ II. W/M 2.6 24.9 .1 W/F 74.9 67.3 1.1 B/M .0 2.1 .0 B/F 21.6 5.2 4.2 O/M .0 .1 .0 O/F .9 ,4 2.3 NOTE: Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 SKILLEI] CR~FT 20 0 W/M W/F B/M B/F O/M O./F RRCE/'SEX CRTEGORY CITY PERCENTA6E~ SMSA PERCENTASE CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. f II. W/M 85.1 87.5 1.O W/F .7 5.2 .1 B/M 13.5 6.1 2.2 B/F .7 ,5 .l O/M 0 .6 .0 O/F 0 .1 .0 NOTE: Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) CITY OF ROANOKE WORKFORCE ANALYSIS Fiscal Year 1986-87 100 SERU I CE/MA I NTENANCE 80 40 20 0 W/M ~,"F B/M B/F O/M O/F RACE/SEX CATEGORY CITY PERCENTAGE F~ SMSA PERCENTAGE W/M W/F B/M B/F O/M O/F NOTE: CITY/ AVAILABLE AVAILABLE CITY WORKFORCE WORKFORCE PERCENTAGE PERCENTAGE COMPARISON RATIO I. II. I. ~ II. 44.1 50.7 .9 6.5 30.7 .2 46.6 10.0 4.7 5.1 7.4 .'7 .7 .6 1.2 .0 ~6 .0 Data excludes vacant positions. Percentages are rounded to total 100%. Available workforce reflects 1980 data for the Roanoke Standard Metropolitan Statistical Area (SMSA) '8? J!" 22 =~1 Office of the City Manager July 22, 1987 Honorable Noel C. Taylor, Mayor, and Members of Roanoke City Council Members of City Council: SUBJECT: FOOD STAMP ISSUANCE I. BACKGROURD On August 1, 1986 City Council authorized the Department of Social Services to contract with Cost Containment, Inc. to handle the mail issuance of food stamps to eligible persons. This was in response to the request of some citizens and also the renovation of the Municipal North made over-the-counter issuance impossible at that time. According to the terms of the contract, Cost Containment, Inc. absorbed the cost of lost food stamps, however, since the beginning of the mail program losses have exceeded the Federal tolerance level each quarter totaling $26,497. II. C~ $IT~ATIO~ Cost Containment, Inc. has given the City 30-day notice, as required, that they are not willing to renew the current agreement unless Roanoke City is willing to absorb the losses. The contract expires on July 31, 1987. Due to these circumstances and the need to provide food stamps to eligible persons in an efficient and economical way, Social Services sees no viable alternative other than terminating the contract with Cost Containment, Inc. and returning to the over-the-counter issuance of food stamps for August, 1987. Cost Containment, Inc. has agreed to inventory and package the food stamps for the August delivery for approximately 4,000 households to be handled by the Social Service staff. Food stamp recipients were notified by mail an July 17, 1987 of this change and have been informed of their scheduled pick-up dates. Every effort is being made by Social Services staff to respond to the needs of the elderly and disabled in arranging for them to receive their food stamps in a timely manner. An Emergency Food Stamp Hotline, 981-2164, has been established to answer questions and assist recipients who are not able to come to the Municipal Building to pick up food stamps. We anticipate approximately 600-700 recipients coming to the first floor of Municipal North on each of the five pick-up days. Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2333 Page 2 July 22, 1987 III. SDMMAR¥ Due to the termination of our current contract for mail issuance of food stamps on July 31, 1987, for August the Social Services Department will handle over-the-counter issuance of food stamps which have been inventoried and packaged by Cost Containment, Inc. This will minimize any interruption of service to food stamp recipients in August and allow time to consider other options. We are in the process of reviewing all alternatives for the issuance of food stamps to eligible persons to determine the most effective, efficient, and economical method for the City of Roanoke. In the near future we will be presenting a recommendation for future issuance of food stamps for City Council approval. Respectfully submitted, W. Robert Herbert City Manager WRH/DMK/slw cc: James D. Ritchie, Director, Human Resources Corinne B. Gott, Superintendent, Social Services Office c~ the Qty Oed~ July 29, 1987 File #60-70 Mr. Joel ~. Schtanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28737, amending and reor- daining certain sections of the 1987-88 Grant Fund Appropriations, providing for the acceptance of $98,206.71 from the Department of Fire Programs to purchase training aids, fire suppression equipment and improve protective clothing, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, j~~ Mary F. Parker, CMC City C~erk MFP:ra Enc. cc: ~r. W. Robert Herbert, Mr. George C. Snead, Public Safety Mr. IJarry P. McKinney, City Manager Jr., Director of Administration Jr., Acting Fire Chief and Rocwn 456 Munlcll:~l Building 215 C~ur~h Avenue, S.W, Roanoke, Virginia 24011 (703) 98%2541 IN THE COUNCIL OF THE CITY OF ROANOKE, /he 27th day of gu]y, ]987. No. 28737. VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1987-88 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE Roanoke that certain Appropriations, be, and the same are hereby, reordained, to read as follows, in part: IT ORDAINED by the Council of the City of sections of the 1987-88 Grant Fund amended and Appropriations Miscellaneous City Grants $ 385,680 Fire Programs Grant FY88 (1-3) ..................... 98,207 Revenue Miscellaneous City Grants $ 385,680 Fire Programs Grant FY88 (4) ...... . ................. 98,207 1) Expendible Equip. 2) Capital Outlay 3) Training & Devel. 4) State Grant Rev. (035-050-3216-2035) $ 60,000 (035-050-3216-9015) 25,000 (035-050-3216-2044) 13,207 (035-035-1234-7051) 98,207 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk RF. Ct:.t', aL) Roanoke, Virginia C!T.,¢ -. ....... ,.., ~. · ' : ' July 27, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Fire Program Fund I. Background The Fire Program Fund was enacted by the General Assembly effective October 4, 1985, pursuant to Section 38.1-44.1 of the State Statutes. The legislation will expire July 1, 1990. Funds to support this program are derived from a .8% surcharge on all fire insurance premiums collected throughout the Common- wealth. The Fire Program Statute provides that funds received are to be non-supplanting and must be used in accordance with the provisions established by the Department of Fire Pro- grams. Funds provided by this program may be used for the following: Fire service training - the fire depart- ment may use money received to purchase equipment for training programs, employ- ment of outside instruction and tuition reimbursement of approved training. Regional fire service training facili- ties - funds may be used to construct, improve and expand regional fire service training facilities. Firefighting Equipment - funds may be used to purchase fire hose, forcible entry tools, ladders, radio equipment, etc. 4. Personal protective clothing - funds may Members of Council Subject: Fire Program Fund July 27, 1987 Page 2 II. be used to purchase helmets, eye protection, protective hoods, boots, coats, pants and gloves. Funds Drovided by this program may not be used for the following: Construction, improvin~ and expanding any training facilities other than Regional Fire Service Training Facili- ties. Firefightin~ equipment other than that equipment and appurtenances attached thereto required and used at the scene of a fire to deliver water or other extinguishing agent on the fire, remove smoke and gases, protect property from smoke and water damage and assure the fire is extinguished. Personal protective clothin~ that does not meet, at a minimum, the National Fire Protection Association Standards in effect at the time the purchase is made. Current Situation: The City Treasurer received a check in the amount of $98,206.71 from the Department of Fire Programs on July 7, 1987. City Council action is needed to accept these funds and authorize the Director of Finance to establish Grant Fund accounts from which the fire department may disperse these funds to purchase equipment in accordance with provisions of this program as follows: Expendable Equipment $60,000. To purchase improved protective clothing, hand tools, nozzles, upgrade self contained breathing apparatus and other fire suppression equipment. 2. Capital Outlay/Other Equipment - $25,000. To purchase new respiratory Members of Council Subject: Fire Program Fund July 27, 1987 Page 3 air system to fill breathing air bot- tles. Trainin~ and Development - $13,206.71. To purchase training films, books and manuals to be used in the department's training program. Increase the revenue estimate for these Grant funds for $98,206.71. III. Issues in order of importance are: IV. A. Need. B. Funds availability. Alternatives: City Council accept funds from the Department of Fire Programs and authorize the Director of Finance to establish appropriate account whereby the funds can be expended in accor- dance with the provisions established by the Department of Fire Programs. 1. Need exists to purchase training aids, firefighting equipment and to improve protective clothing (see Exhibit "A" at- tached). 2. Fund availability would be met by accepting the Fire Programs Fund. City Council reject funds from the Department of Fire Programs and not authorize the Director of Finance to establish appropriate accounts whereby these funds can be expended in accordance with the provisions established by the Department of Fire Programs. Needs existing to purchase training aids, fire-fighting equipment and to improve protective clothing would not be met. 2. Additional funds would not be obtainable through the Fire Programs Fund. Members of Council Subject: Fire Program Fund July 27, 1987 Page 4 Ve Recommendation is that City Council approve Alternative "A", to accept funds from the Department of Fire Programs and authorize the Director of Finance to establish Grant Fund accounts whereby these funds can be appropriated and expended in accordance with the provisions established by the Department of Fire Programs to purchase training aids, fire suppression equipment and improve protective clothing. Increase the revenue estimate for these Grant Funds for $98~206.71. Respectfully submitted, W.~o~bert Herbert~ City Manager WRH/JWK/cw cc: City Attorney Director of Finance Director of Administration and Public Safety Fire Chief FIRE PROGRAM FUND EXHIBIT "A" EXPENDABLE EQUIPMENT 125 SETS OF PROTECTIVE CLOTHING FIREFIGHTING NOZZLES UPGRADE SELF CONTAINED BREATHING APPARATUS SMALL HAND TOOLS, OTHER FIRE SUPPRESSION EQUIPMENT $50,000.00 5,580.00 3,000.00 1,420.00 $60,000.00 CAPITAL OUTLAY/OTHER EQUIPMENT TO PURCHASE A NEW RESPIRATORY AIR & FILLING SYSTEM $25,000.00 $13,206.71 TRAINING AND DEVELOPMENT FOR BOOKS, MANUALS, TRAINING FILMS, DEPARTMENT'S TRAINING PROGRAM ETC,, FOR THE APPROPRIATION $98,206171 Office of the Gty Oen~ July 29, 1987 File #102 Mr. W. Robert Herbert City Manager ~oanoke, Virginia Dear ~4r. Herbert: I am attaching copy of Ordinance No. 28738, authorizing the exe- cution of a contract with Hayes, Seay, Mattern & Mattern, to pro- vide bridge inspection services, in an an~ount not to exceed $21,000.00, which O~dinance was adopted by the Council of the City of Roanoke at a regular meeting heZd on Monday, July 27, 1987. Sincerely, Mary F. Parker, ChIC City Clerk MFP:ra Ene. cc: Hayes, Seay, Mattern & Mattern, P. O. Box 13446, Virginia 24034 b~r. Wilburn C. DibZing, Jr., City Attorney lir. Joel M. Schlanger, Director of Finance Mr. Witliam F. Clark, Director of Public Works Mr. Charles ~. 11uffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Roanoke, 456 Municipal Bulk:ling 2'15 (~urdn A'~nue, S.W. Roanc:~e, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28738. VIRGINIA, AN ORDINANCE authorizing the execution of a contract with Hayes, Seay, Ma ttern & Mattern, to provide bridge inspection ser- vices; and providing for an emergeney. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Hayes, Seay, Ma ttern & Ma ttern, for the provision by such firm of bridge inspection services, as more particularly set forth in the July 27, 1987, report of the City Manager to this Council. authorized by this ordinance shall be ±n an $21,000.00 without further authorization of 2. The contract amount not to exceed this Council. 3. The form of by the City Attorney. the contract with such firm shall be approved municipal ordinance In order government, shall be in to provide for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: 1987 Bridge Inspection Program C!TY C;[:-~<'~'.:F:'''R°anoke, Virginia July 27, 1987 II. I. Background A. National Bridge Inspection Standards previously required at least bi-annual inspections on all bridges associated with: 1. State primary route extensions 2. Any other Federal-Aid highway systems City of Roanoke has always participated willingly in this bridge inspection program. Requirements include inspecting 39 bridges annually; and 27 additional structures each year on a rotating, bi-annual basis. Also included in this program is the inspection of the Airport tunnel. (See Attachment I) 1978 Surface Transportation Act enacted by Congress requires that all bridges, including "off Federal Aid System" struc- tures, must be included in the bi-annual inspection program. City of Roanoke has sixty-seven (67) structures requiring Supplementary Bridge Inspection Reports this year, two (2) of which require Original Bridge Reports, one of these being the Airport tunnel. Current situation is that Engineering Services Qualification Proposals for the necessary technical inspections and reports were publicly advertised on May 17, 1987, and received on June 12, 1987, from: * Byrd, Tallamy, MacDonald and Lewis * Hayes, Seay, Mattern and Mattern A. Selection of the firm for consideration was based on the following criteria: 1. Qualification of personnel 2. Time available to meet schedule 3. Experience in performing bridge inspections Page 2 4. Ability to produce project on time 5. Local accessibility for project coordination and cooperation 6. Response to request for proposal 7. Past record with City of Roanoke Interviews were held with both firms as they were both deemed qualified. Staff team included Charles M. Huffine, City Engineer; Robert K. Bengtson, Traffic Engineer; and Richard V. Hamilton, Engineering Coordinator. Negotiations were conducted with that engineering firm felt to be most qualified (Hayes, Seay, Mattern and Mattern) for the necessary technical inspections and reports. D. Scope of work to be performed includes: Field investigations of each of the sixty-seven (67) structures to include roadway approaches, waterway, piers and abutments, bearings, stringers, beams, gir- ders, decks, expansion joints, curbs, sidewalks, bridge railing, culverts, and signing. Preparation of all sketches and/or photographs to ade- quately describe deficiencies and problem areas noted in inspection reports. Be Performance of all measurements and calculations necessary to conduct and determine load ratings and safe load limits. e Final inspection documents completed in accordance with the Federal, State, and City criteria regarding the bridge inspection program. Federal and State Highway agencies have recently stressed the need for in-depth inspections related to two particular aspects of bridge inspection, as a result of catastrophic bridge failures in other states in recent years. They indi- cate that: Underwater bridge inspections require more care to detect possible erosion of support in waterways beneath bridge structures. Fifty-one (51) of the City's bridges being inspected are above waterways, the majority of which have structural supports underwater. Page 3 III. "Fracture critical" bridges category requires special attention and more in-depth bridge inspection. The City has nine (9) such bridges in this year's inspection program (Wasena, Franklin Road over Railway, Franklin Road over Roanoke River, Read Road, Hunter Viaduct, 1st Street over Railway, 5th Street over Railway, 9th Street, S.E. over Roanoke River and Walnut Avenue over Roanoke River). These bridges have structural steel mem- bers whose fracture or failure would result in catastrophic collapse. Cost reimbursement fee for engineering services is based upon actual manhours used to physically review each component of the sixty-seven (67)individual structures. Hayes, Seay, Mattern and Mattern, in following this billing procedure, offers a reasonable manhour pay rate and an acceptable cost ceiling. (See Attachments IIa and IIb). Last year's actual average cost per bridge inspection was $237.25. This year'~ estimated average cost per bridge inspection (~66 bridges not including tunnel) is $303.03 (an increase of $65.78 per bridge, or a 27.7% increase). While this is a significant increase, the higher figure can be attributed to the need for HS~94 to address the concerns of Federal and State Highway agencies explained in the previous paragraph. The $1~000.00 cost for tunnel inspection is significantly higher than the $303.03 average due to the size of this structure and the more extensive reporting requirements that accompany this first-time inspection for the tunnel. Issues in evaluating the proposal and awarding a contract to a firm known to be qualified are: A. Inclusion of proper work scope. B. Ability to meet time schedules. C. Reasonableness of fee. D. Availability of funding. IV. Alternatives for providing the necessary work are: Award an engineering services reimbursement with a cost ceiling contract to Hayes, Seay, Mattern and Mattern in an amount not to exceed $21,000.00. 1. Inclusion of proper work scope has been reviewed and verified. 2. Ability to meet time schedule has been demonstrated and firm is ready to begin immediately. Page 4 WRH/RKB/hw Attachments CC: Reasonableness of fee has been established through "cost ceiling". Hayes, Seay, Mattern and Mattern has set a cost ceiling in their proposal of $21~000.00. Availability of fundin~ exists in the Engineering Department's "Fees for Professional Services" Account No. 001-052-4310-2010 in the amount of $211000.00. Do not award an en~ineerin~ services reimbursement with a cost ceilin~ contract to Hayes, Seay, Mattern and Mattern in an amount not to exceed $211000.00. 1. Inclusion of proper work scope would have to be deferred to the City or other consultants. 2. Ability to meet time schedule would be jeopardized. 3. Reasonableness of fee cannot be assured. Availability of fundin~ remains in the Engineering Department's "Fees for Professional Services" Account No. 001-052-4310-2010. V. Recommendation is that the City: Award an engineering services reimbursement with a cost ceiling contract in a form approved by the City Attorney to Hayes, Seay, Mattern and Mattern in an amount not to exceed $21,000.00. Fundin~ is available for the contract from the Engineering Department's "Fees for Professional Services" Account No. 001-052-4310-2010. Respectfully submitted, W. Robert Herbert City Manager Director of Finance City Attorney Director of Public Works Director of Utilities and Operations City Engineer ATTACHMENT I LIST OF STRUCTURES TO BE INSPECTED 1987 BRIDGE INSPECTION PROGRAM NOTE: Bridge No. 1. US Route 220 (Franklin Road) over N&W Railway 1817 2. Va. Route 116 {Riverland Road) Over Garnand Branch 1828 3. Va. Route 116 (Walnut Avenue) over N&W Railway 1816 4. Va. Route 116 {Walnut Avenue) over Roanoke River 1816 5. US Route 11 (Memorial Avenue) over Roanoke River 1826 6. US Route 221 {Brambleton Avenue) over Murray Run at Fishburn Park 1820 7. US Route 221 {Brambleton AVenue) over Murray Run at Lakewood Park 1821 8. US Route 460 {Orange Avenue) over Tinker Creek 1810 9. Va. Route 24 {Dale Avenue) over Tinker Creek 1903 10. FAS Route 1356 {Bandy Road, S.E.) over Garnand Branch 8009 11. Crestmoor Road over Barnhart Branch 8025 12. 8erkley Road over Glade Creek Branch 8014 13. Cove Road over Peters Creek West Branch (near Green Ridge Road in Roanoke County) 8024 14. Peach Tree Road over Peters Creek 8027 15. Northwood Drive over Peters Creek' 8028 16. Ninth Street, S.E. over Roanoke Rover 8064 17. Ninth Street over Lick Run 8061 18. Jefferson Street over N&W Railway 8003 19. Mason Mill Road over Tinker Creek 8063* 20. Read Road over N&W Railway 8062 21. Wise Avenue, S.E., over Tinker - low water and wall bridge 8054 22. 8roadway, S.W., over Ore Branch 8038 23. Loop Bridge over Old Mill Mountain Access Road 8048 24. Persinger Road, S.W., over Murray Run (near Ross Lane) 8055 25. Westside Boulevard, N.W., over Peters Creek 8044 26. US Route 221, {Main Street) over N&W Railway and Roanoke River 1822 27. 1st Street over N&W 8002 28. Gilmer Avenue over Trout Run 8006 29. Route 605 over Tinker Creek 8012 30. Jefferson Street - Pedestrian & Light Vehicular over Roanoke River 8033 31. Rose Avenue, S.E., over Garnand Branch 8050 32. 5th Street over N&W 8069 33. Craig Robertson Road, S.E., over Garnand Branch 8052 34. Route 11 {Brambleton Avenue) over Barnhart Branch 1839 35. 5th Street, N.W., over Trout Run 8041 36. Thompson Avenue, S.E. over Garnand Branch 8056 37. Wiley Drive over Roanoke River, near Transportation Museum 8045 38. Wiley Drive over Roanoke River, near South Roanoke Park 8046 39. U.S. Route 220 (Franklin Road) over Roanoke River 1818 40. Airport Road {tunnel) under Airport runway , * Original Bridge Report also required. These forty {40) structures are inspected annually. ATTACHMENT I (Continued) LIST OF STRUCTURES TO BE INSPECTED 1987 BRIDGE INSPECTION PROGRAM Bridge No. 1. Peters Creek Road over Peters Creek {Double Culvert - north of Cove Road} 1840 2. Peters Creek Road over Peters Creek {Triple Culvert - north of Woodbridge) 1841 3. Peters Creek Road over Peters Creek {Quadruple Culvert - north of Melrose Avenue} 1842 4. Va. Route 118 {Airport Road) over Branch (Triple 6' x 6' culvert) 1843 5. US Route 460 {Melrose Avenue) over Peters Creek 1850 6. Mud Lick Road over Mud Lick Creek {Quadruple Culvert} 8019 7. Aerial Way Drive over N&W Railway 8020 8. Shenandoah Avenue over Peters Creek 8022 9. Salem Turnpike over Peters Creek 8026 10. Preston Avenue over Tinker Creek 8029 11. Ninth Street, S.E., over N&W Railway 8000 12. Tenth Street over N&W Railway 8011 13. Ogden Road, S.W., over Murray Run 8035 14. Wiley Drive, S.W., over Ore Branch 8043 15. Bridge Street (Norwich Bridge), S.W., over Roanoke River 8038 16. Shenandoah Avenue, N.W., east of 24th Street over Branch 8042 17. Centre Avenue, N.W., east of 24th Street over Branch 8060 18. Walker Avenue, N.E., over Lick Run 8057 19. US Route 11 {Hunter Viaduct) over N&W Railway 1829 20. Cove Road over Peters Creek {East of Peters Creek Road) 8023 21. US Route 11 {13th Street, S.W.) over N&W Railway 1825 22. FAS Route 1399 {Gus Nicks Boulevard) over Glade Creek 8010 23. Thirteenth Street, N.E., over Tinker Creek 8049 24. Hershberger Road {eastbound) over Aviation Drive 1852 25. Hershberger Road (westbound) over Aviation Drive 1853 26. Hershberger Road (eastbound flyover #1) over Aviation Drive 1854 27. Hershberger Road (eastbound flyover #2) over Hershberger Road (westbound) 1855 NOTE: These twenty-seven (27) structures are inspected bi-annually (odd number years) ATTACHMENT IIa A&E PROPOSAL NO. 9656 CITY OF ROANOKE 1987 BRIDGE INSPECTION PROGRAM PROPOSED FEE COMPUTATION The following fee estimate is based on performing the work outlined under Attachment I - Scope of Services for the 66 bridges described in Attachment III, excluding the Airport Road Tunnel. A. Salary Costs: Personnel Estimated Hourly ~ategory Manhours Rate Inspection Team Head 50 (Project Manager) Bridge Engineer 52 Bridge Inspectors 305 Report Typing and Reproduction 40 $21.00 $1,050.00 $17.25 897.00 $13.50 4,117.50 $ 8.00 320.00 Estimated Labor (447 hours) Labor Overhead - 36.4% Administrative Overhead - 98.1% Subtotal B. Nonsalary Costs: $ 6,384.50 2,323.96 6,263.19 $14,971.65 Travel on job 400 miles ~ $0.20/mi. Railway Insurance Photographs Reproduction "Snooper" Rental Subtotal Total Estimated Salary and Nonsalary Costs Profit: Total - Proposed Fee Limit $ 80 500 450 25O .,1200 $ 2,480.00 $17,451,65 2,617.75 $20,06g.40 SAY 20,000.00 ATTACHMENT IIb A&E PROPOSAL NO. 9656 CITY OF ROANOKE 1987 BRIDGE INSPECTION PROGRAM PROPOSED FEE COMPUTATION The following fee estimate is based on perfoFming the work outlined under Attachment I - Scope of Services for the Airport Road Tunnel. A. Salary Costs: Personnel Category Inspection Team Head (Project Manager) Bridge Engineer Bridge Inspectors Report Typing and Reproduction 8. Nonsalary Costs: Estimated Hourly Manhours Rate 4 $21.00 10 $17.25 6 $13.50 2 $ 8.OO Estimated Labor (22 hours) Labor Overhead - 36.4% Administrative Overhead - 98.1% Subtotal Photographs, Reproductions, etc. 4O Subtotal Total Estimated Salary and Nonsalary Costs Profit: Total - Proposed Fee Limit $ 84.00 173.00 81.00 16.00 $ 354.00 128.00 348.00 $ 830.00 $ 40.00 $ 870.00 130.00 $1000.00 July 29, 1987 File #27 ,~,~r. W. ~obert [ierbert City ~anager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28739, approving your issuance of Change Order No. 2 to the City's contract with Aaron J. Conner, Contractor, Inc., for the Cove Road Storm Drain and Sanitary Sewer Project, which Ordinance was adopted by the Counci~ of the City of Roanoke at a regular meeting held on ~onday, July 27, 1987. Sincerely, Mary F. Parker, C),IC City Clerk l~iFP : r a Aaron J. Conner Contractor, Inc., P. O. Box 6068, Virginia 24017 ~ir. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schtanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works ~ir. Charles ~. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Roanoke, I:1~:~:~n456 MunlCllx~lBulldlng 215ChurchAv~ue,$.W. Roonoke,~rglnla24011 (703)981-2~41 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28739. AN ORDINANCE approving the City Manager's issuance of Change Order No. 2 to the City's contract with Aaron J. Conner, Contractor, Inc., for the Cove Road Storm Drain and Sanitary Sewer Project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 2 to the City's contract with Aaron J. Conner, Contractor, Inc., dated June 23,. 1986, related to the Cove Road Storm Drain and Sanitary Sewer Project. 2. Such Change Order shall provide for the following changes in the work to be performed: CP, IGIi'Ia~ C(]qI'P,,a,~-T ~ WITH PREVI(IJS CIt~I(~ OI~ER Contract Item: Storm Drain (over estimated) Sanitary Sewer (under estimated) Slopes and Shoulders (over estimated) Pavement Replacement Cove Road Surface Overlay Seeding, entrances Extra work at Cove Read & Peters Creek Road Design error in front of 4428 Cove Read $ 389,136.46 $ 394,092.20 - $ 5,170.22 + 1,213.72 2,408.17 + 15,311.23 + 5,224.43 + 5,872.50 + 6,740.93 + 5,205.00 + $ 31,989.41 $ 426,081.61 None. CCI~[P.4~UFAMOUNT INULUDING(~i~N(~CI~I)HiND, 2 · ~lditional calendar days resulting fr~n Change Order No. 2 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. C~TY ~F~?~:~"'~' { Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Member of Council: Subject: Project Number 5946 Cove Road Storm Drain & Sanitary Sewer Project Change Order #2 I. Background: A. Contractor is Aaron J. Conner, General Contractor, ]nc., Roanoke, Virginia. B. Construction contract amount to date is $394~092.20 including Change Order No. 1 in the amount of $4m955.75. Contract change order occurred during the final three (3) to four (4) weeks of contract activity in paving and seeding items. In addition, extra work was performed at the inter- section of Cove Road and Peters Creek Road to correct a traf- fic congestion problem. Contract Item Over Under 1. Storm Drain - 5,170.22 2. Sanitary Sewer 1,213.72 - 3. Slopes & Shoulders - 2,408.17 4. Pavement Replacement 15,311.23 - 5. Cove Rd. Surf. Overlay 5,224.43 6. Seeding, entrances 5,872.50 - 7. Extra work at Cove Rd. Peters Creek Rd. 6,740.93 - 8. Design error in front ot 4428 Cove Road 5~205.00 - TOTALS $39,567.81 $7,578.39 TOTAL PROJECT CHANGES $31,989.41 Final inspection of project was made on Friday, June 19, 1987, and the contractor is completing final inspection items. Page 2 II. Current situation is: Contractor has performed various items of work based on unit price bids on this project in the form of additions and revi- sions. Taken together, total unit prices have exceeded the construction contract amount by $31~989.41. Items of work, taken together, represent an increase of 8.11% above the contract amount which can be considered reasonable for this type of project. C. Contingency fund remaining after prior approved change order is now ~33~758.00. D. Payment for the additional work is available from contingency funds and requires City Council authorization. III. Issues in order of importance are: A. Engineering concerns B. Funding IV. Alternatives: Approve the issuance of Change Order No. 2 to the contract with Aaron J. Conner, General Contractor, Inc. of Roanoke, Virginia in the amount of $31~989.41 to cover all additions and revisions on the project. Engineering concerns have been met in a timely and acceptable manner by the contractor's performance of these extra items of work. 2. Funding is available in the project contingency account number 008-052-9581-9065. Reject the issuance of Change Order No. 2 and do not authorize payment for the additional work performed by the contractor. Engineering concerns were met in a timely and acceptable manner but the ability to compensate the contractor for the extra work does not exist. 2. Funding would not be encumbered at this time. Page 3 WRH/ES/mm cc: Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Authorize the City Manager to issue Change Order No. 2 to the contract with Aaron J. Conner, General Contractor, Inc. in the amount of ,~31~989.41. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Construction Cost Technician Offlce ~ ~ne Cl~y CJe~ July 29, 1987 File #501 Masonry Contractors, Inc. 1200 Southside Drive Salem, Virginia 24153 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28741, accepting your propo- sa~ to provide labor and mortar to remove existing brick pavers and relay new brick pavers in Key Plaza, upon certain terms and conditions; in the total amount of $21,720.00, authorizin~ the proper City officials to execute the requisite contract for such work and rejecting al~ other bids made to the City for the work, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, ~ Mary ~'. Parker, C~C City Clerk MFP:ra cc: Mr. W. Robert Herbert, City Manager Mr. Joel ~h Schlan3er, Director of Finance ~r. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer i~s. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director of Administration Public Safety ~r. Barry L. Key, Budget and Systems Ms. Delores C. Daniels, Citizens' Request for Service and Room 456 Municipal Building 215 C~urch Avenue, S.W, RoanOke, Vlrglnla 24011 (703) 981-254.1 July 29, 1987 File #501 Thompson Masonry Contractor 807 Union Street Salem, Virginia 24153 Charlton & Davis Alasonry Contractor 6054 Twine Hollow Road Roanoke, Virginia 24153 Laaies and Gentlemen: I am enclosing copy of Ordinance No. 28741, accepting the bid of ~fasonry Contractors, Inc., to provide labor and mortar to remove existing brick pavers and relay new brick pavers in Key Plaza, in the total amount of $21,720.00, which Orainance was adopted by the Council of the City of Roanoke at a regular meeting held on ~londay, July 27, 1987. On behalf of the Council, I would like to express appreciation for submitting your bid for the abovedescribed project. Sincerely, ~ ~lary F. Parker, ChIC City Clerk I~4FP : va Eno. Room456 Munk:ipalBullding 215ChurahA'~'~ue, S.W.P,,oonoke,'~rglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28741. AN ORDINANCE accepting the bid of Masonry Contractors, Inc., to provide labor and mortar to remove existing brick pavers and relay new brick pavers in Key Plaza, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Masonry Contractors, Inc., made to the City in the total amount of $21,720.00 to provide labor and mortar to remove existing brick pavers and relay new brick pavers in Key Plaza, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract by the City Attorney. and the cost funds heretofore or simultaneously to be in such form as is approved of said work to be paid for out of appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal nance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this ordi- shall be in full force and effect upon its passage. ATTEST: City Clerk. July 29, 1987 File #60-501 Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Orainance No. 28740, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, with reference to labor and mortar to remove existing brick pavers and relay new brick pavers in Key Plaza, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, ~.__ Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: ~r. Mr. W. Robert llerbert, City Manager William F. Clark, Director of Public Works Mr. Charles M. fJuffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician ~r. George C. Snead, Jr., Director of Administration Public Safety Mr. Barry L. Key, Budget and Systems Ms. Delores C. Daniels, Citizens~ Request for Service and Room456 MunlcipalBuildlng 215 C~urch Avenue, S.W. Rcx:u~:~e, Vlrglnlo24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28740. AN ORDINANCE to amend and reordain certain sections of 1987-88 General Fund Appropriations, and providing for an emergency. the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Building Maintenance (1) ............................ Non-Departmental Contingency - General Fund (2) ...................... (1) Maintenance - 3rd Party Contract (2) Capital Reserve $15,821,453 2,857,448 10,531,001 805,140 (001-052-4330-3056) $ 21,720 (001-002-9410-2200) (21,720) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Honorable Mayor and City Council Roanoke, Virginia Roanoke, Virginia July 27, 1987 Subject: Brick Paver Deterioration Blue Cross/Blue Shield Plaza Roanoke, Virginia Dear Members of Council: I. Background of this project is: Brick pavers in Blue Cross/Blue Shield Plaza have been deteriorating rather rapidly for the past two years. They are becoming a hazard to the public. City Engineer's office met with representatives from the architect's office and from the brick supplier's and manufacturer's office. Many subjects were discussed but two items seem to be the major cause of the deterioration. 1. Brick pavers are taking water from the mortar joints that have opened up since the plaza was constructed. Absorption of this water by the brick pavers has caused the spalling and breaking off of the brick pavers that has created the unsafe condition that exists on the plaza. Endicott Cla~ Products Co. of Fairburg, Nebraska, the brick manufactuer, has agreed to provide new paver bricks to the City to replace all of the existing plaza paver bricks. Because of the lapse of time since the plaza was constructed (1979-80) and because of the many open joints in the brickwork they would not agree to provide labor. Building Maintenance Department, with instructions from the Director of Public Works, sought proposals from local masonry contractors to remove all of the present brick pavers and to relay the new pavers in the pattern of the existing plaza with two (2) exceptions: 12" long brick would be used on all treads. (This would omit one (1) horizontal joint the full length of the treads.) Me Use of a latex mortar to lay the pavers will be utilized. Latex mortar has better bonding qualitites and has the capacity to move with the pavers. This helps to keep the joints between the pavers closed and helps shed water rather than letting it go down around the brick. Page 2 E. Bids were as follows: 1. Thompson Masonry Contractor ° Colored mortar & sand (not latex) $20,000.00 ° 2. Charlton and Davis, Masonry Contractor * Use of masonry cement $15,500.00 * 3. Masonry Contractors, Inc. $21,720.00 According to Specifications and includes bond. II. Issues are as follows: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the bid. C. Funding of the project. D. Time of completion. III. Alternatives are: Award a lump sum contract in the amount of $21~720.00 to Masonry Contractors, Inc. of Salem, Virginia to remove and replace the brick pavers on the Blue Cross/Blue Shield Plaza in accordance with letter of request as sent to each bidder by the building Maintenance Department. Compliance of the bidders with the requirements of the contract documents was met by only one firm, Masonry Contractors, Inc. 2. Amount of the bid is acceptable for the amount of work involved. 3. Funding for this project is available in the General Fund Capital Reserve Account Number 001-002-9410-2200. 4. Time of completion is approximately thirty (30) days after the brick is received. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the bid would probably change if re-bid at a later date. Page 3 WFC/LBC/mm Attachment: 3. Fundin~ for this project would not be encumbered at this time. Time of completion would be extended. The brick pavers on the plaza will continue to deteriorate. The brick supplier has not placed a limit on how long his offer to supply the brick will remain but he would like to complete his obligation. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Authorize the City Manager to enter into a contractural agreement with Masonry Contractors, Inc. in the amount of $21~720.00 to provide labor and mortar to remove the existing brick pavers and relay the new brick pavers, provided by Endicott Clay Products Co., in accordance with letter of instructions as provided by the Building Maintenance Department. Work to be performed in approximately thirty (30) working days after the new brick pavers have been received. Transfer $21~720.00 from General Fund Capital Reserve Account Number 001-002-9410-2200 to Building Maintenance Account Number 001-052-4330-3056. D. Reject the other bids received. Respectfully submitted, W. Robert Herbert City Manager Two Letters cc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Budget and Systems Citizens' Request for Service City Engineer Construction Cost Technician July 29, 1987 Fi~e #185-468B Mr. W. Robert Herbert City ~ianager Roanoke, Virginia Dear ~tr. Herbert: I am attaching copy of Ordinance No. 28742, authorizin9 the exe- cution of a contract with Ciean Water Engineers, Inc., to provide complete engineering services for comminuter replacement and design of chlorination/dechlorination facilities, which Ordinance was adopted by the Counci; of the City of lioanoke at a regular meeting held on ~onday, July 27, 1987. Sincere ly, _/17~,~.,_~ Mary F. Parker, CMC City Cierk MFP:ra cc: Mr. Wilburn C. Dib~ing, Jr., City Attorney Air. Joel bt. Schtanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Charles ~. tiuffine, City Engineer ~s. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Budget and Systems Room456 MuniclpalBuildlng 215 C]~urch Avenue, S.W. Roonoke, Vlrginla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28742. VIRGINIA, AN ORDINANCE authorizing the execution of a contract with Clean Water Engineers, Inc., to provide complete engineering ser- vices for comminuter replacement and design of chlorination/ dechlorination facilities; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Clean Water Engineers, Inc., for the provision by such firm of complete engi- neering services for comminuter replacement and design of chlorination/dechlorination forth in Council. 2. the July 27, 1987, The contract facilities, as more particularly set report of the City Manager to this authorized by this ordinance shall not this Council. exceed $67,100.00 without further authorization of 3. The form of the contract with such firm shall be approved by the City Attorney. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. tIonorable Mayor and Ci:y Coancll '87 ~ 'I* Roanoke, ¥ir$inia Dear Members of Council: Subject: Award Engineering Design Contract Comminuter Replacement Chlorination/Dechlorination Facility Water Pollution Control Plant Roanoke, Virginia Roanoke, Virginia July 27, 1987 I. Back~round is as follows: Comminuters at the Water Pollution Control Plant have worn out, have served their purpose and need to be replaced with new state of the art equipment, such as bar screens. One of the present comminuters is broken, another is in need of substantial repairs and it is becoming more difficult each year to find replacement parts. Environmental Protection A~ency has informed the State of Virginia that all chlorine shall be removed from the effluent of all Water Pollution Control Plants. The State of Virginia will pass this regulation along to the City of Roanoke when the City's operating permit expires in February. Method of disinfection or dechlorination is still dependent on a final feasibility analysis and approval of the State to process. Public Advertisement was placed in the local paper soliciting firms interested in the City of Roanoke's qualifying propo- sals for this project. Seven firms responded to the proposal request. Six of the seven firms responded to the qualifying proposal and were interviewed by the City of Roanoke selec- tion committee. Those firms interviewed were: Hayes, Seay, Mattern and Mattern Architects, Engineers, Planners Roanoke, Virginia Olver, Incorporated Consulting Engineers Blacksburg, Virginia Clean Water Engineers, Inc. Consulting Engineers Fincastle, Virginia Malcolm Pirnie, Inc. Environmental Engineers Scientist and Planners Newport News, Virginia Page 2 Alvord, Burdick and Howson Engineers Chicago, Illinois Dewberry and Davis Architects, Engineers Planners and Surveyors Marion, Virginia The seventh firm that had responded to the advertisement informed the committee that their work load would not permit them to accept additional work at this time. Clean Water En~ineers~ Inc. was selected by the committee as the most qualified engineering firm to study the problem, analyze the results and prepare the necessary contract docu- ments for the work involved. II. Present situation: A. Project committee has met with Clean Water Engineers, Inc. and have resolved the following issues: Comminuter replacement shall be accomplished by the design and production of contract documents for bar screens. This service to be provided as soon as possible. Chlorination/Dechlorination design to be accomplished after the State of Virginia informs the City of Roanoke what regulations will govern the project. These guide- lines will be given to the City in February at the time of renewal of the plant operating permit. Once these instructions have been given to the City, this portion of the project will proceed. Negotiated fees have taken into account this time lag and the hourly rates until 1988. III. Issues relative to awarding an engineering contract are: A. qualification of firm. B. Timin~ of award. C. Reasonableness of fee. D. Availability of funds. Page 3 IV. Alternatives for awarding the necessary design and contract docu- ment preparation are: Ae Award an engineering contract to Clean Water Engineers, Inc. of Fincastle, Virginia, to design this project, provide contract documents, assist in the award of the contract, per- form contract administration and periodic inspection. The following fee is proposed: Basic Services (6%) Additional Services Reimbursable TOTAL $59,335.00 4,665.00'(i) 3,100.00*(ii) $67,100.00 * Expenditure of these fees will be administratively approved. (i) Feasibility study for recommended process for disinfection. (ii) Travel, reproduction, etc. 1. qualification of firm was verified during proposal review and during interviews for this project. Timin~ of award should be made as soon as possible since two of the present comminuters are not operating. This portion of the work can be completed and be ready to start on dechlorination when the State of Virginia requirements are received. 3. Reasonableness of fee has been verified based on the size as well as the complexity of the project. 4. Availability of funds exists in the Water Pollution Control Plant Account Number 003-056-8427-9055. B. Do not award an engineering contract at this time. 1. Qualification of firm would still have to be established prior to the award of any engineering design contract. 2. Timin~ of award would be delayed as well as the replace- ment of the two comminuters. 3. Reasonableness of fee will have to be established for any engineering firm selected in the future. 4. Availabilty of funds would remain unobligated at this time. Page 4 WRH/LBC/mm cc: Recommendation is that City Council concur with the implementation of Alternative A. Authorize the execution of an engineering services contract, in a form acceptable to the City Attorney, to Clean Water Engineers, Inc. for complete engineering services for Comminuter Replacement (Bar Screens) and for the design of Chlorination/Dechlorination Facilities. Fee for these ser- vices not to exceed $67~100.00 as follows: Basic Services Additional Services Reimbursable Expenses TOTAL $59,335.00 4,665.00 3~100.00 $67,100.00 Additional services and reimbursable expenses will be authorized administratively as needed. B. Funding of $67~100.00 is available in account Number 003-056-8427-9055. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Utilities and Operations Director of Public Works Budget and Systems City Engineer Construction Cost Technician July 29, 1987 File #178 Mr. W. Robert Herbert City Manager Roanoke, Virginia Air. Witburn C. Dibling, City Attorney Roanoke, Virginia Jr. Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Gentlemen: I am attaching copy of Ordinance No. 28743, authorizing the City Manager to execute an Agreement with the Northwest Neighborhood Environmental Organization, Inc., extending a loan of $12,500.00 to said corporation; authorizing the City Attorney and Director of Finance to execute a deed of trust securing the loan made pur- suant to the aforesaid Agreement and to serve as trustees; and authorizing the City Manager to execute a certificate of satis- faction, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, f"?~x~l~..~ [,lary F. Parker, CMC City Clerk MFP:ra ce: Ms. Florine Thornhilt, Northwest Neighborhood Environmental Organization, Inc., 819 Center Avenue, N. W., Roanoke, Virginia 24016 Mr. William F. Clark, Director of Public Works Mr. Ronatd H. Miller, Building Con~,issioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Jinni Benson, Neighborhood Partnership Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 Mun~i~l~lldi~ 215 ~urchAven~,S.W. Roanoke,~2~11 (7~)~1-2~1 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28743. VIRGINIA, AN ORDINANCE authorizing the City Manager to execute an Agreement with the Northwest Neighborhood Environmental Organization, Inc., ex- tending a loan of $12,500.00 to said corporation; authorizing the City Attorney and Director of Finance to execute a deed of trust securing the loan made pursuant to the aforesaid Agreement and to serve as trustees; authorizing the City Manager to execute a cer- tificate of satisfaction; and.providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized for and on behalf of the City to make a loan of CDBG funds in the total amount of $12,500.00 to the Northwest Neighborhood Environmental Organization, Inc., for the purposes described and set out in a report to Council dated July 27, 1987, such loan to be repaid within thirty (30) days of closing such period on the sale of the property to be improved with such loan, not to exceed six (6) months from the date of the loan. 2. The City Manager or the Assistant City Manager is hereby authorized, for and on behalf of the City, to execute an Agreement, and other appropriate documents, with the Northwest Neighborhood Environmental Organization, Inc., pertaining to the terms and con- ditions of the aforesaid loan, as described and set out in the City Manager's report to Council dated July 27, 1987, such Agreement to be approved as to form by the City Attorney. 3. To secure payment of the aforesaid loan of CDBG funds, the Northwest Neighborhood Environmental Organization, Inc., shall execute a deed of trust and deed of trust note for the property located at 706 Gilmer Avenue, for which the loan is made, which documents shall be approved as to form by the City Attorney. 4. Wilburn C. Dibling, Jr., City Attorney, and Joel M. Schlanger, Director of Finance, (hereinafter "Trustees") are hereby authorized to serve as Trustees for and on behalf of the City as beneficiary and to exe- cute a deed of trust for and on behalf of the City with respect to the parcel identified above. 5. Pursuant to §26-49, Code of Virginia (1950), as amended, City Council reserves the right in its sole discretion for any reason what- soever to appoint a substitute trustee or trustees. 6. Upon payment or full satisfaction of the debt secured by the deed of trust and delivery of the cancelled deed of trust note to the person by whom it was paid, the City Manager shall be authorized to execute a certificate of satisfaction upon form prepared by the City Attorney, and the City Attorney shall be authorized to file such cer- tificate of satisfaction in the Office of the Clerk of the Circuit Court of the City of Roanoke. 7. In order to provide for the usual municipal government, nanoe shall be in full daily operation of the an emergency is deemed to exist, and this ordi- force and effect upon its passage. ATTEST: City Clerk. RECEF/EO CITY t:!..~':~l';,': Roanoke, Virginia July 27, 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: SUBJECT: Gilmer Avenue Infill Project - Short Term Loan I. Background: City of Roanoke approved the gift of the house located at 917 Shadeland Avenue, N.W. to the Northwest Neighborhood Environmental Organization on December 15, 1986. House has been moved by the Northwest Neighborhood Environmental Organization to a site, owned by the Northwest Neighborhood Environmental Organization, at 706 Gilmer Avenue. Project funding provided through a Roanoke Neighborhood Partnership development grant, private contributions and securement of a private loan. (See attachment for budget.) The Northwest Neighborhood Environmental Organization has a prior loan management history with the City of Roanoke. The City of Roanoke has negotiated two prior loans with the Northwest Neighborhood Environmental Organization in the amount of $26,800. These loans were in conjunction with the Loudon Avenue Revitalization plan. Both loans are current and payments have been made in a timely fashion. II. Current Situation: Northwest Neighborhood Environmental Organization has completed 60% of rehabilitation work on 706 Gilmer Avenue. Northwest Neighborhood Environmental Organization has donated adjacent lot 710 Gilmer Avenue to Virginia Mountain Housing for a second infill house. Possibility exists that other houses owned by the City may be moved to other areas and rehabilitated. Therefore, the house at 706 Gilmer Avenue will serve as a model of what houses may be like after relocation and repair. Cost of rehabilitation has exceeded original estimates due to higher moving and rehabilitation costs and use of house as a model. Members of Council July 27, 1987 Page 2 E. Savings could be realized by Northwest Neighborhood Environmental Organization borrowing from CDBG accounts instead of commercial lender as originally intended. III. Issues: A. Funding. B. Viability of project. C. Effect on neighborhood revitalization. D. Project eligibility. E. Timing. IV. Alternatives: Approve loan to the Northwest Neighborhood Environm~ntml Organization on following conditions: o In the amount of $12,500 at 0% interest. Loan to be repaid within 30 days of closing on sale of house, not to exceed six months from date of loan. Funds are available in CDBG accounts 035 084 8425 5127 ($10,000) and 035 086 8625 5126 ($5,000). These accounts are designated for the Roanoke Neighborhood Partnership Neighborhood Development Grant. Viability of project will be assured since the project will be completed without the Northwest Neighborhood Environmental Organization incurring additional interest or loan processing costs. Effect on neighborhood revitalization will be positive. The Northwest Neighborhood Environmental Organization has been in partnership with the City to provide affordable housing in the northwest community. The development of 706 Gilmer Avenue as a model house is a continuation of this partnership. Cost saving measures on this project will allow the Northwest Neighborhood Environmental Organization to recoup all grant funds from this project and reinvest them in another housing development project. (See Attachment A.) Members of Council July 27, 1987 Page 3 Project eligibility for HUD (CDBG) funding has been determined by City's Grants Monitoring Administrator. Timin~ is important because project is under construction. Risk to City is minimal as this loan is intended as interim financing, becoming due and payable at time of the Northwest Neighborhood Environmental Organization completion of the contract of sale with the approved buyer. The Northwest Neighborhood Environmental Organization has a person interested in purchasing the property. The loan process has already been started. Do not approve the loan to the Northwest Neighborhood Environmental Organization for interim financing. 1. Fundin~ is not an issue. Viability of project is still possible, however, increased costs incurred in interest and loan processing fees for private loan will result in significant financial loss to the Northwest Neighborhood Environmental Organization. Effect on neighborhood revitalization will be ne~ativ~ because loss incurred on development of this project will result in the Northwest Neighborhood Environmental Organization being unable to recoup grant funds from this project. Further neighborhood development may be jeopardized. There would be a negative effect on the neighborhood organization. 4. This project will continue to be HUD/CDBG eligible. Timins is important since application for private funds will have to commence immediately. 6. Risk to City is not an issue if loan is not approved. Recommendation: It is recommended that City Council adopt Alternative A which will approve the following: Loan a~reement - Authorize the City Manager to execute agreement with Northwest Neighborhood Environmental Organization, Inc., providing for the loan of $12,500 and any other requisite documents relating thereto. Members of Council July 27, 1987 Page 4 Said agreement will be in a form acceptable to the City Attorney and shall contain the terms outlined above in Alternative A. Authorize the City Attorney and the Director of Finance to serve as trustees of requisite Deed of Trust in the loan made to Northwest Neighborhood Environmental Organization, Inc. JB/kds cc: Respectfully submitted: W. Robert Herbert City Manager Director of Public Works City Attorney Director of Finance Housing Development Coordinator Neighborhood Partnership Coordinator Grants Monitoring Administrator Mrs. Florine Thornhill, NNEO 706 GILMER INFILL PROJECT BUDGET Moving Cost $ 3,745.00 City Board of Zoning Appeals 35.00 City Subdivision Review Fee 50.00 City Utility Hook-ups Water 498.00 Sewer 300.00 Survey 40.00 Rehabilitation Cost: 17,315.00 Addition 1 - Storage Bldg. Addition 2 - Skim Coat Ail Plaster Walls Legal Fees (est.) 500.00 Appliances (est.) 1,500.00 Landscaping (est.) 300.00 Closing costs paid on behalf of buyer 2,000.00 TOTAL $26,283.00 Project Funding Roanoke Neighborhood Partnership Neighborhood Development Grant Contributions/Fundraising Interim Funding Sale price of house $9,300.00 5,000.00 12,500.00 $26,800.00 $25,000.00 Or, ce c~ the, Oty C]ed~ July 29, 1987 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. lferbert: I am attaching copy of Ordinance No. 28744, accepting a Rental Rehabilitation Program Grant from the United States Department of Housing and Urban' Development.; authorizing the execution of the requisite grant agreement; and authorizing the execution of a memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administra- tion of the Program, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, Mary F. Parker, ChiC City Clerk MFP:ra cc,: Mr. Herbert D. McBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. Wilburn C. DibIing, Jr., City Attorney Mr. Joel M. Sehlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, liousing DeveIopment Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 MunlcipalBuildlng 215(~urchA~"~ue, S.W. Roanoke, Vlrglnla24~11 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28744. AN ORDINANCE accepting a Rental Rehabilitation Program Grant from the United States Department of Housing and Urban Development; autho- rizing the execution of the requisite grant agreement; authorizing the execution of a memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of a grant for 1987 from the United States Depart- ment of Housing and Urban Development in an amount of $143,000 for rehabilitation subsidies for the City's Rental Rehabilitation Program is ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite grant agreement with the United States Department of Housing and Urban Development in order to accept such grant from the said Department. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program with the grant funds accepted hereby, as requested in the City Manager's report to Council dated July 27, 1987. 4. In order to provide for the usua! daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. (;ITY CLFi;'::: ):F(.E Roanoke, Virginia 3uly 27, 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Rental Rehabilitation Program - Extension of Grant Agreement with HUD and Memorandum of Understanding With RRHA I. Background Rental Rehabilitation Program is a cooperative program among HUD, the RRHA and the City, to encourage rehabilitation of privately-owned rental property. B. Program provides two types of subsidies-' i. Rehabilitation subsidies to property owners, equal to one-third of rehabilitation costs up to 35~000/dwelling unit. Rental subsidies to low-income tenants, so they may stay in the apartment after it is repaired and the rent is increased. The tenants may use the subsidy to move elsewhere. One rent subsidy is allocated to Roanoke for each 37500 of Program allocation. Roanoke's allocations for the previous three years of the Rental Rehabilitation Program totalled 3336~300 for rehabilitation subsidies. These allocations provided renovation to 70 dwelling units in 38 buildings at a total cost of approximately 31,13t~,690. D. Allocations have included 370,000 supplemental award due to the local Program's success. II. Current Situation: A. 1987 Rental Rehabilitation Program has been announced with Roanoke's allocation at $193~000 Proposed Program for 1987 provides for two alternative forms of rehabilitation subsidy, depending on the eventual availability of supplemental funding from Virginia Housing Development Authority: If VHDA does not provide loan funds to owners (fl 7% interest, Rental Rehab Program subsidy would continue as in the past, i.e. a deferred payment loan, forgiven completely after 10 years (No repayment expected). If VHDA does provide loan funds, Program subsidy would be in the form of a deferred payment loan due and payable in full in 10 years (Entire subsidy would revolve back for reuse in 10 years). C. Council endorsed the City's application for the 1987 allocation by action on May 26, Page 2 D. City's application has been approved by HUD. Execution of the grant agreement with HUD to accept the funds, and of a Memorandum of Understanding with the RRHA to specify the arrangements between the agency and the City, are necessary to begin implementation of the Program. III. Issues A. Impact on neighborhood revitalization B. Housing opportunities for disadvantaged citizens C. Cost to the City IV. Alternatives Authorize the City Manager to execute the Grant Agreement with HUD~ accepting the 1987 Rental Rehabilitation Program funds in the amount of $143,000 (Attachment A), and the Memorandum of Understanding with the RRHA for the administration of the Program, (Program t5), the Agreement and the Memorandum each to be approved as to form by the City Attorney. Impact on neighborhood revitalization would be positive. The $1#3~000 allocation to Roanoke would attract at least more in private funds, for a total of $#29~000+ of rehabilitation. At least 29 substandard dwelling units will be renovated under this phase of the Program. In addition, if YHDA funding allows Program funds to revolve after I0 years, (per II B 2 above) long-term revitalization would be enhanced. Housing opportunities for disadvantaged citizens will be enhanced. Low-income tenants currently living in at least 19 substandard units repaired under the Program will receive rental assistance to allow them to stay in their remodeled dwelling units. Rent subsidies may also be available to low-income families moving into currently vacant units after their repair. Cost to the City will be nothing. The Program grant is reserved by HUD for the City, and is drawn on by the Redevelopment and Housing Authority as the administering agent. No City matching funds are required. The City will benefit from higher values of rehabilitated buildings. Administrative costs are absorbed by RRHA with current staff. Do not authorize the execution of Grant Agreement with HUD for the 1987 Rental Rehabilitation Program. Direct the City Manager to rescind the application submitted. Page 3 Impact on neighborhood revitalization would be negative. Twenty- nine (29) or more substandard rental units in 12 - 13 houses would continue to deteriorate, have a blighting effect on neighborhoods, and pose health and safety hazards. Housing opportunities for disadvantaged citizens would be hindered, in that low-income families would not receive rental assistance, and at least 29 fewer safe and sanitary units would be available for rent. Cost to the City would be increased due to lost tax revenue from the upgraded buildings, and to the staff attention required by substandard housing. Recommendation is to adopt Alternative A, thereby authorizing the City Manager to execute the Grant Agreement with HUD accepting 1987 Rental Rehabilitation Program funds, (Attachment A) and the Memoranda of Understanding with the RRHA for the administration of the program, (Attachment B) all to be approved as to form by the City Attorney. Respectfully submitted, City Manager WRH:HDP:cmh Attachment CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, RRHA U,S. Department of Hou~ing and Urban Developmeet Richmond Office, Region Ill 701 East Franklin Street Richmond, Virginia 23219-2591 Mr. W. Robert Herbert City Manager P.O. Box 1220 Roanoke, VA 24011 Dear We ore preosed to inform you of the approval of your 1987 Rental Rehabilitation Program Description. You ore now authorized to receive $143,000 in Rental Rehabilitation funds for your program activities. This obligation, of course, is subiect to your execution of the Grant Agreement and compliance with other applicable requirements for use of the funds. Three copies of the Funding Approval Form (HUD-40015) and the Grant Agreement (HUD-40015.1) ore enclosed for your signature. Please sign each copy and return two of them to our Office. Housing Vouchers are also being set aside for your use in the program. Our Housing Development Division will notify you regarding this phase of the program. If I con be of further assistance to you, please coil me. Should your staff need any technical advice, Leroy Brown at (804) 771-2853 will be happy to help them. Very sincerely yours, G. William Thomas, Jr. Manager Richmond Field Office Enclosures Funding Approval Re *al Rehabilitation Program U.S. Department of Housing and UCoan Development Community Planning and Development HI-00527R Under Section 17 of The United States Housing Act of 1937 (42 U.S.C. 1437o) 1. Name of Grantee 2, Grant No. City of Roanoke R-87-MC-51-0207 3. Grantee's Address Mr. W. Robert Herbert 4. HUD Geographic Locator Code No. 03-36-51-770 City Manager P.O. Box 1220 Roanoke, VA 24011 6. [~ Original Funding Aperoval [] Amendment (No.) 5. a) Date of HUD Receipt of Program Description b) Date Grantee Notified of Approval c) Fiscal Year 198 7 6-1-87 7, Category of Rental Rehabilitation Program Grant for this Funding Action (Check Only One) a. Direct Formula Grantee [~ City over 50,000 [] Ud3an County [] Consortium b. [] State Grantee c. [] HUD-Administered Rental Rehabilitation Program Small City Grantee d. [] HUD-Administered City Grantee 8. Amount of Rental Rehabilitation Program (RRP) Grant FY: 87 a. Amount of RRP funds previously obligated for this grantee 0 b. Amount of RRP funds currently being obligated for this grantee $143,000 c. Amount of RRP funds currently being deobligated for this grantee 0 d. New total of RRP funds now obligated for this grantee $143,000 g. Special conditions (Check applicable box) a. [~ Not applicable b. [] Attached _/ g. Will{am Thnm.~. P~I~us Edition (8-84)is obsolete Development Title: Manager R~ mhmnnd HUD- i t-.4) 24 CFR Part 511 Instructions for Completing the Funding Approval Form and Grant Agreement This form and the Grant Agreement should be filled out in six (6) copies. One (1) copy should be held for informational ? purposes, one (1) copy should be sent to the RAD one (1) copy should be sent to the Regional CPD Division, and three (3) copies should be transmitted to the grantee for signature. The grantee should be requested to keep one (1) for its records and to return two (2) signed original copies to the Field Office. One (1) of the signed original copies should be sent to the RAD and one (1) kept for the CPD office file. Funding Approval Form Block No. 1. Enter the Grantee's name as shown in Item 4 of Standard Form 424. 2. Enter the number shown in item 30 of Standard Form 424, and indicate the Fiscal Year for which the funding is to be made. (See the memorandum dated 7/10/84, which establishes the system for assigning Grant numbers.) 3. Enter the Grantee's complete address as shown in Item 4 of Standard Form 424. 4. Enter the appropriate HUD Geographic Locator Code available from the Geographic Codes System Directory (See computer print-out-D-71AAC). 5. a. Enter the month, day and year that the submission was received. b. Enter the date that the grantee is notified of funding approval. This will be the date appearing on the letter transmitting the HUD Form 40015 to the grantee and is considered the point of obligation for accounting purposes. c. Enter the appropriate fiscal year for the source of funds involved. 6. Check the appropriate box. Check "Original Funding Approval" for the first funding approval form executed under the grant number shown in Block No. 2. This is the Funding Approval for the formula allocation. Check "Amendment" for subsequent Funding Approval forms executed under the same grant number. Number amendments under the grant number consecutively starting with "1". Amendments may be for the purpose of reallocating funds or for the purpose of deobligating funds. 7. Check the appropriate box. 8. Fill out the correct fiscal year(s). In filling out this section, be sure to enter the amounts of funds previously obligated, currently being obligated or deobligated, and the new totals under the correct fiscal year for the source of funds. For example, in Fiscal Year 1985, funds may be deobligated from a grantee's 1984 grant or additional funds may be obligated for the grantee from 1984 funds. Such obligations/deobligations would be shown under a Fiscal Year 1984 column not under 1985. a. If this is the funding approval form for the grantee's formula amount for the fiscal year, this line will be blank. If this is a funding approval form for the purpose of reallocating or deobligating funds, enter the amount from line d of the previous funding form. b. Enter the amount of funds now being obligated for the grantee. If this is the funding approval form for the grantee's formula amount for this fiscal year, enter that amount. If this is a reallocation of funds enter the amount of funds being reallocated. c. Enter the amount of funds being deobligated (-) for the grantee. d. Enter the new total of funds currently obligated for the grantee. 9. Add Special conditions, if applicable. Grant Agreement 1. Fill in the name of the Grantee in the first paragraph. 2. Fill in the appropriate Fiscal Year in sub-paragraph 1 of the second paragraph. Grant Agreement U.S. Department of Housing and Urban Development Office of Community Planning and Development This Grsnt Agreement is made by and between the Departrnent of Housing and Urban Development (HUD) and (the Grantee) pursuant to the authority of Section 17 of the United States Housing Act of 1937 (42 USC 14370). The Grantee's approved Program Description and the HUD regulations at 24 CFR Part 511 (as now in effect and as may be amended from time to time), which are incorporated by reference, together with the HUD Funding Approval Form 40015 and any special conditions, which are hereto attached, constitute part of this Agreement. In reliance upon and in consideration of the mutual representations and obligations hereunder, HUD and the Grantee agree as follows: 1. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance for Fiscal Year 19 specified in the attached HUD Funding Approval Form 40015 available to the Grantee upon execution of the Agreement by the parties. 2. The obligation and utilization of the funding assistance provided is subject to the requirements of the regulations and any special conditions set forth in the HUD Funding Approval Form 40015, including the requirement for a · release of funds by HUD under the Environmental Review Procedures at 24 CFR Part 58 for any activities requiring such release. HUD's payment of funds under this Grant is also subject to the Grantee's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 511.74. To the extent authorized by the HUD regulations at 24 CFR Part 511.33 and 511.82, HUD may, by its execution of an amendment to the HUD Funding Approval Form 40015 deobligate funds previously awarded to the grantee without the Grantee's execution of such form or other consent. Such a deobligation of Rental Rehabilitation Program grant funds may also cause a recapture of a commensurate amount of Section 8 Existing Certificate or voucher contract authority. 5. The Grantee further agrees to accept responsibility for adherence to the Agreement by subrecipient entities and property owners to which it makes funding assistance hereunder available. For: U.S. ,~l?rt~e. nt~f,/Hous/i~Urban/~velopment Manager Richmond Office /~lliam Thomas, Jr. / Field For: ~(Irantee 1 By: Title: Date: JUL - Iq;1987 Date: ~o 9t ~-Tt s HUD-40015.1 (11-84) 24 CFR Part 511 MEMORANDUM OF UNDERSTANDING RENTAL REHABILITATION PROGRAM Fiscal Year 1957 This Memorandum of Understanding ("Memorandum") is between the City of Roanoke ("Grantee"), and the City of Roanoke Redevelopment and Housing Authority ("RRHA"). This Memorandum sets forth the understandings of the parties concerning the Grantee's Rental Rehabilitation Program ("Program") approved by the U.S. Department of Housing and Urban Development ("HUD") pursuant to Section 17 of the United States Housing Act of 1937 (42 USC 1437o). The Grantee has received $143,000 from HUD in Federal Fiscal Year 1987 for its Program to finance the rehabilitation of rental properties for the benefit of lower-income families. HUD has approved the RRHA's application for housing assistance funds under the Housing Voucher Program. The Grantee and the RRHA hereby agree as follows: 1. The Grantee and the RRHA cooperatively will administer the Rental Rehabilitation Program in accordance with: a. Section 17 and other applicable Federal laws; and b. the regulations in 24 CFR Part 511; and c. the Program description submitted to and approved by HUD and attached hereto. The Grantee and RRHA cooperatively will select the residen- tial projects to be rehabilitated under the Program. The RRHA shall perform inspections of the projects before eli- gibility is determined and periodically during rehabilita- tion. The RRHA shall make deferred payment loans to rental property owners, not to exceed the $143,000 available. The RRHA will also periodically veriiy continued compliance of the project with the Deed of Trust held by the RRHA on the property as a condition of the rehabilitation subsidy. The RRHA will administer the Housing Voucher Program, funding provided by HUD for the Program in accordance with: a. Section 8 and other applicable Federal laws; b. the regulations in 24 CFR Part 882; Memorandum o~ Understanding Page 2 c. other HUD regulations and requirements including Annual Contributions Contract ("ACC") between HUD and the RRHA, and the Administrative Plan and Equal Opportunity Housing Plan approved by HUD. The RRHA agrees to determine the eligibility for Housing Vouchers of the families residing in the projects approved to be rehabilitated under the Program. Except to the extent other use of the housing ass[stance funding is permitted by HUD, the RRHA shall initially use the housing assistance funding provided by HUD in support of the Program to issue Housing Vouchers to (a) eligible families residing in projects to be rehabilitated whether they stay in the project after rehabilitation or move, or (b) eligible families selected from the RRHA waiting list for the Section 8 Certificate Program who agree to move initially into a rehabilitated project. For families described in (a), the RRHA'shall issue Housing Vouchers sufficiently in advance of the time housing assistance payments will begin to give families time to locate another unit (when they are required or choose to move). For families described in (b), the RRHA shall issue Vouchers approximately 60 days before the estimated rehabi- litation completion date. The RRHA and the Grantee agree that once the RRHA has initially used the housing assistance funding in sup- port of the Program (pursuant.to Paragraph 5 above), the RRHA has satisifed its obligation to the Grantee concerning such initial use. Initial use means the initial occupancy of a dwelling unit with Housing Voucher assistance. The RRHA will notify the Grantee and HUD when allocated Rehabilitation funds have been expended and remaining housing assistance funding is no longer needed for the Program. At such time and with HUD approval, housing assistance funding not initially used for the Program may be used for issuance of Housing Vouchers to other families on the RRHA's waiting list in accordance with the RRHA's Administrative Plan. Memorandum of Understanding Page 3 7. a. In order to provide for maximum use of the Housing Voucher funding provided by HUD for the Program, the Grantee and the RRHA agree that the RRHA may issue such Vouchers to families on its waiting list until such time as Vouchers are needed for the Rental Rehabilitation Program. The RRHA and the Grantee have analyzed the amount of }lousing Voucher funding provided by HUD in support of the Program, the Program's projected rehabilitation schedule, and the RRHA's normal turnover rate and have found that this turnover rate is sufficient to handle the projected timing of actual need for Vouchers in support of the Program. b. The RRHA will not retain any funding for Housing Vouchers in reserve because the RRHA's turnover rate is adequate to meet anticipated needs for the Grantee's Program. c. The RRHA and the Grantee understand that if the RRHA is unable to make available when needed for the Program the full amount of Voucher funding provided by HUD to the RRHA for that purpose, HUD will not provide addi- tional funding to cover any shortfall and that there may be a delay in the Program as a result. 8. Before HUD and the RRHA execute an Annual Contributions Contract (ACC) for the housing assistance funding for Housing Vouchers in support of the Program, the RRHA shall certify to HUD that the RRHA and Grantee have entered into a Memorandum of Understanding, and that the Memorandum of Understanding is consistent with the RRHA's HUD-approved Administrative and Equal Opportunity Housing Plans. The parties understand that the Memorandum of Understanding is not subject to HUD approval, and that if there is an incon- sistency between the RRHA's Administrative Plan (including any HUD-approved amendments of the plan) and the Memorandum of Understanding, the Administrative Plan shall prevail. 9. lhe time of performance for the marketing, eligibility verification, rehabilitation inspections and making of deferred payment loans shall be until: a. the available $1t~3,000 is exhausted; or HUD withdraws program fundsl or 3uly l~ 1988, unless extended by the terms of a separate contract for services between the Grantee and the RRHA for a time beyond 3une 30, 1988; whichever is earliest. Memorandum of Understanding Page ~ /0. 11. The time of performance for verification of compliance of each project with the Deed of Trust extended as a condition of the rehabilitation subsidy shall be the ten-year term of each Deed of Trust held by the RRHA. To the extent that rehabilitation subsidy funds are ever repaid to the RRHA by owners of property receiving such funds, the RRHA will return such funds to the Grantee. By: For the Grantee: Ci'ty Manager Date For the RRHA: Executive Director Date July 29, 1987 File #77 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28745, authorizing cution of two agreements with the Con~onwealth of Department of Transportation relating to Street/Gainsboro ~oad and Wel~s Avenue right-of-way projects, which Ordinance was adopted by the Council of Roanoke at a regular meeting held on Monday, July Sincerely, ~ary F. Parker, ChIC City Clerk the exe- Virginia the First improvement of the City 27, 1987. MFP:ra cc: l~r. Marvin R. Tart, Urban Program Engineer, Virginia Department of Transportation, 1401 East Broad Street, Richmond, Virginia 23219 Mr. Wi~burn C. Dibiing, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance ilr. William F. Clark, Director of Finance Mr. Charles M. Huffine, City Engineer Mr. Brian J. Wishneff, Chief of Economic Development and Grants Room 456 Municipal Building 215 ~urch Av~'~ue, S.W. Roanc:~.~', ¥1rginla 24011 (703) 981-254.1 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28745. VIRGINIA AN ORDINANCE authorizing the execution of two agreements with the Commonwealth of Virginia Department of Transportation relating to the First Street/Gainsboro Road and Wells Avenue right-of-way improvement projects; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and to seal and attest, respectively, two agreements with the Commonwealth of Virginia Department of Transportation providing for the City to administer all aspects of the First Street/Gainsboro Road and Wells Avenue right-of-way improvement projects, such agreements to be substantially in the form in which they are attached to the report of the City Manager dated July 27, 1987; such agreements to be approved as to form by the City Attorney. 2. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia July 27, 1987 Honorable Mayor. and City Council Roanoke, Virginia Dear Members of Council: Subject: Proposed Agreements with Virginia Department of Transportation for Project involving widening and realignment of First Street/Gainsboro Road and Wells Avenue. I. Background on this subject: ao On April 28, 1986 City Council requested the Virginia Department of Transportation to program a project for replacement of the First Street Bridge over NS Railroad. B. On A~ril 13, 1987 City Council requested the Virginia Department of Transportation to program projects for roadway widening and realignment to include: Wells Avenue, N. W., from Williamson Road to First Street, N. W., and First Street/Gainsboro Road from Madison Avenue to the NS Railroad. 2. Intersection of Orange Avenue and Gainsboro Road. II. Current Situation on this subject is: ao Virginia Department of Transportation (VDOT) is proposing to program $851,000 in the 1987-88 fiscal year allocations within the 6-year plan for preliminary engineering on the subject projects. Over the next 5 years the State has proposed to allocate an additional $4.644 million for design, right-of-way and construction. Throughout the State there will be hundreds of highway projects being designed and constr~cted in coming years as a result of the expanded highway improvement program~ Under normal proce- dures it takes approximately 5 years for a highway project to be programmed and implemented. Co Redevelopment of the Henry Street Area and improved access to downtown Roanoke require that a more expeditious method be found to proceed with improvements on First Street/Gainsboro Road and Wells Avenue. Page 2 III. Issues in order of importance are: IV. A. Need. B. Timeliness. C. Funding. Alternatives in order of recommendation are: City Council authorize agreements with the Virginia Department of Transportation wherein the City will assume responsibility for administering the First Street/Gainsboro Road and Wells Avenue Projects. Need for the projects has previously been established. Improved access to downtown Roanoke is highly desirable. Future development of the Henry Street Revitalization is dependent upon improved, vehicular and pedestrian access in the area. Timeliness will be improved since the projects will be within the City's direct control. A project manager in the City Engineering Department will handle coordination between consultants, Virginia Department of Transportation, and the City. Funding will initially be provided by the State on the basis of monthly estimates of expenses to be incurred during the following months for preliminary engineering, right-of-way, or construction. Final billing shall be made on the basis of actual costs, reconciling any differences with previous estimated amounts. The City share of actual costs will be five per cent (5%). The Virginia Department of Transportation continue to administer the First Street/Gainsboro Road and Wells Avenue projects under normal procedures. 1. Need for the project will continue, and likely increase, with any delays in proceeding with proposed improvements. 2o Timeliness will likely be delayed due to the volume of pro- jects included within the State highway improvement program. An average of 5 years is involved in the normal implementa- tion of such projects administered by the Virginia Department of Transportation. Page 3 Funding would be provided by the State, and the City billed periodically for the local share (5%) of the actual costs. The cost to the City would not be significantly different than under Alternative A. Recom~nendation is that City Council approve Alternative "A", and: Bo Authorize the City Manager ~o enter into agreements with the Virginia Department of Transportation, in form approved by the City Attorney, and cash reimbursement schedules approved by the Director of Finance, providing for the City of Roanoke to administer all aspects of the First Street/Gainsboro Road and Wells Avenue projects. See Attachments I and II which include all major provisions of proposed agreements, subject to minor clarifications and editorial changes. WRH:WFC:pr Attachments cc: Approval of this reco~endation will necessitate the filling of a previously vacant and unfunded position in the City Engineering Department to provide project management. Costs associated with this employee and others who spend time administering these pro- jects, will be eligible project expenses. Respectfully submitted, W. ~Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Chief of Economic Development ATTACHMENT I AGREEMENT FOR ADMINISTERING PROJECT BY MUNICIPALITY 1st Street - Gainsboro Road CITY OF ROANOKE THIS AGREEMENT, made and executed in duplicate as of this day of , 1987, between the CO~ONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter called the "City". W I T N E S S E TH: WHEREAS, the Department has adopted a six year improvement program for Fiscal Years 1987-88 through 1992-93 for urban highways, which includes an allocation of funds for an improvement project in the City, known as: Project No: U000-128-116, PE-101, RW-201, C-501, B-610 Length: 0.? Mile From: Salem Avenue To: Orange Avenue and referred to hereinafter as the "Project"; and WHEREAS, the estimated cost is $200,000 for preliminary engineering, $800,00 for right-of-way acquisition and $4,000,000 for construction, for a total of $5,000,000; WHEREAS, the Department and the City desire to construct the project as expeditiously as possible and the City proposes to have the project completed within the time frame indicated in the Department's Six Year Improvement Program; NOW, follows: 1. THEREFORE, for and in consideration of the premises and mutual and agreements contained herein, the parties hereto agree as The City shall consult with, and act as the agent of, the Department in performing the preliminary engineering, right-of- way acquisition, and construction phases of the .Project, specifically including the following: a. Performing the preliminary engineering, design and plan development necessary to award contract for the construction, and the administration, supervision and inspection of the construction of the Project through final acceptance, in accordance with Department procedures and policies, including settlement of any claims and disputes arising from the Project. Procure a contractor to construct the Project, in conformance with applicable provisions of the Virginia Public Procurement Act. The City agrees not to award a construction contract to any bidder unless its bid is within ten percent (~0%) of the City's cost estimate, which is approved by the Department. The City agrees not to award such contract until the Department has accepted and approved the bid and the contractor, and until a standard Municipal-State agreement is executed. The City will agree to bear at least five percent (5%) of the -2- cost of the Project. Department policy will govern the rate of participation for utllitiee and storm sewers. c. Post a "notice of willingness to hold a public hearing" on the Project, conduct such a hearing, if necessary, and coordinate the Project with property owners in the Project d. Prepare an environmental impact assessment of the Project, including its impact on any historic structures, areas or landmarks, if any. e. Obtain any necessary permits for the Project. f. Acquire title to all right-of-way needed for the Project in the name of the City by purchase or by eminent domain, if necessary, in conformance with State law. g. Provide relocation assistance to those whose property is acquired for the Project in conformance with the Uniform Relocation Assistance and Real Policies Act of 1972. Relocate utilities as necessary. Prepare plans for the Project to specifications, including such items references to specifications and sections, drainage plans, erosion methods, profiles, cross sections, like. Property Acquisition usual Department as general notes, standards, typical and sediment control summaries, and the -3- Allow Department personnel to inspect all phases of the project at all times and submit any change orders to the construction contract Engineer for approval. Maintain all appraisals, to the Department's Resident negotiation reports, relocation assistance files, closing statements, eminent domain records and the like for a period of three (3) years after completion of the Project. Maintain accurate records of the Project and documentation of all expenses for which reimbursement will be requested, and make such records available for inspection by the Department at any time and for audit by the Department after the completion of the Project. Submit to the Department's Resident Engineer on a monthly basis an estimate of expenses expected to be incurred during the following months for preliminary engineering, right of way or construction. All preliminary engineering charges shall cease on the date contract is awarded. The final billing shall be made on the basis of actual costs, reconciling any differences with previous total estimated amounts. Such estimates or billings shall be accompanied by the Department's Form AS-5. Submit to the Department on a monthly basis certification of all expenses preceding month. incurred on the Project during the -4- o. Maintain the Project upon its completion and acceptance, in accordance with the Municipal-State Agreement. p. In the event the project is terminated during any phase Of work, the City will bear 700% of all costs expended to date of termination; The Department will coordinate with, cooperate with, and assist the City in implementing the Project, and specifically agrees to: a. Review each phase of the Project and respond in an expeditious manner to requests from the City for assistance. b. Provide funds to the City on a monthly basis for expenses the City expects to incur on the Project or for the final billing, within thirty (30) days of receiving from the City an invoice of the expenses. c. Audit all Project costs and records as may be required or appropriate. d. Provide funding for the Project pursuant to the Municipal- State Agreement. Nothing herein shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as giving, any rights or benefits to anyone other than the parties hereto. Neither party will use Federal funds to carry out its portions of the Project. -5- 5. This Agreement shall be binding upon the parties hereto, and their respective successors and assigns. 6. Upon the execution oF this Agreement by both parties, the City is hereby authorized to commence with the Project. IN WITNESSETH WHEREOF, the parties hereto have caused this Agreement be executed by their duly authorized officers. to ATTEST: CITY OF ROANOKE CITY CLERK CITY MANAGER WITNESS: COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION BY DEPUTY COMMISSIONER Approved as to form: BY ASSISTANT CITY ATTORNEY BY ASSISTANT ATTORNEY GENERAL -6- CITY OF ROANOKE INTERDEPARTMENT CO~4UNICATION DATE: TO: FROM: SUBJECT: July 14, 1987 William M. Hackworth, Assistant City Attorney William F. Clark,/~rector of Public Works First Street/Gainsboro Road and Wells Avenue - Street Improvements I have checked again with the highway department representatives in Richmond and confirmed that it is not their intent to preclude the City receiving advance funds for anticipated expenses related to these projects. Paragraph 1-m on page 4, still states that the City will submit monthly estimates to the department resident engineer for expenses expected to be incurred during the succeeding months. Paragraph 2-b merely states that the department will provide funds to the City within 30 days of receiving our estimate rather than the 14 days we originally proposed. The 30 days is the State's normal payment schedule and it merely means that we ~ill have to submit our request for advance funds at least 30 days prior to the time the expenses are expected to be incurred. I also checked about the wording in the last "Whereas" clause on the first page and was advised that the City could expedite the project as quick as we want to; this merely states that the department would expect the City to complete the project at least within the timetable originally planned by the department's 6-year program. WFC:pr cc: Joel M. Schlanger, DireCtor of Finance Wilburn C. Dibling, Jr., City Attorney Charles M. Huffine, City Engineer Robert K. Bengtson, Traffic Engineer ATTACHMENT II AGREEMENT FOR ADMINISTERING PROJECT BY MUNICIPALITY Wells Avenue CITY OF ROANOKE THIS AGREEMENT, made and executed in duplicate as of this day of , 1987, between the CO~ONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter called the "City". W ITN ESSETH: WHEREAS, the Department has adopted a six year improvement program for Fiscal Years 1987-88 throug~h 1992-93 for urban highways, which includes an allocation of funds for an improvement project in the City, known as: Project No: U000-128-117, PE-101, RW-201, C-501 Length: 0.3 Mile From: Wil liamson Road To: 1st Street and referred to hereinafter as the "Project"; and WHEREAS, the estimated cost is $200,000 for preliminary engineering, $800,00 for right-of-way acquisition and $2,000,000 for construction, for a total of $3,000,000; WHEREAS, the Department and the City desire to construct the project as expeditiously as possible and the City proposes to have the project completed within the time frame indicated in the Department's Six Year Improvement Program; NOW, covenants follows: 1. THEREFORE, for and in consideration of the premises and mutual and agreements contained herein, the parties hereto agree as The City shall consult with, and act as the agent of, the Department in performing the preliminary engineering, right-of- way acquisition, and construction phases of the Project, specifically including the following: a. Performing the preliminary engineering, design and plan development necessary to award contract for the construction, and the administration, supervision and inspection of the construction of the Project through final acceptance, in accordance with Department procedures and policies, including settlement of any claims and disputes arising from the Project. Procure a contractor to construct the Project, in conformance with applicable provisions of the Virginia Public Procurement Act. The City agrees not to award a construction contract to any bidder unless its bid is within ten percent (10%) of the City's cost estimate, which is approved by the Department. The City agrees not to award such contract until the Department has accepted and approved the bid and the contractor, and until a standard Municipal-State agreement is executed. The City will agree to bear at least five percent (5%) of the -2- cost of the Project. Department policy will govern the rate of participation for utilities and storm sewers. c. Post a "notice of willingness to hold a public hearing" on the Project, conduct such a hearing, if necessary, and coordinate the Project with property owners in the Project area. d. Prepare an environmental impact assessment of the Project, including its impact on any historic structures, areas or landmarks, if any. e. Obtain any necessary permits for the Project. f. Acquire title to all right-of-way needed for the Project in the name of the City by purchase or by eminent domain, if necessary, in conformance with State law. g. Provide relocation assistance to those whose property is acquired for the Project in conformance with the Uniform Relocation Assistance and Real Policies Act of 1972. Relocate utilities as necessary. Prepare plans for the Project to specifications, including such items references to specifications and sections, drainage plans, erosion methods, profiles, cross sections, like. Property Acquisition usual Department as general notes, standards, typical and sediment control s~mmaries, and the -3- J. Allow Department personnel to inspect all phases of the project at all times and submit any change orders to the construction contract to the Department,s Resident Engineer for approval. k. Receive Department approval of any claims prior to settlement. 1. Maintain all appraisals, negotiation reports, relocation assistance files, closing statements, eminent domain records and the like for a period of three (3) years after completion of the Project. m. Maintain accurate records of the Project and documentation of all expenses for which reimbursement will be requested, and make such records available for inspection by the Department at any time and for audit by the Department after the completion of the Project. n. Submit to the Department's Resident Engineer on a monthly basis an estimate of expenses expected to be incurred during the following months for preliminary engineering, right of way or construction. All preliminary engineering charges shall cease on the date contract is awarded. The final billing shall be made on the basis of actual costs, reconciling any differences with previous total estimated amounts. Such estimates or billings shall be accompanied by the Department's Form AS-5. o. Submit to the Department on a monthly basis certification of all expenses preceding month. incurred on the Project during the -4- p. Maintain the Project upon its completion and acceptance, in accordance with the Municipal-State A~reement. q. In the event the project is terminated during any phase of work, the City will bear 100% of all costs expended to date of termination~ The Department will coordinate with, cooperate with, and assist the City in implementing the P~oJect, and specifically agrees to: a. Review each phase of the Project and respond in an expeditioue manner to requests from the City for assistance. b. Provide funds to the City on a monthly basis for expenses the City expects to incur on the Project or for the final billing, within thirty (30) days of receiving from the City an invoice of the expenses. e. Audit all Project costs and records as may be required or appropriate. d. Provide funding for the Project pursuant to the Municipal- State Agreement. Nothing herein shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as giving any rights or benefits to anyone other than the parties hereto. Neither party will use Federal funds to carry out its portions of the Project. -5- 5. This Agreement shall be binding upon the parties hereto, and their respective successors and assigns. 6. Upon the execution of this Agreement by both parties, the City is hereby authorized to commence with the Project. IN WITNESSETH WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. ATTEST: CITY OF ROANOKE CITY CLERK CITY MANAGER WITNESS: CO~4ONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION BY DEPUTY COMMISSIONER Approved as to form: BY ASSISTANT CITY ATTORNEY BY ASSISTANT ATTORNEY GENERAL -6- July 29, 1987 Fi Ie #192 J. lt. Pence Company P. 0. Box 868 Roanoke, Virginia 24005 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28747, accepting the propo- sal of Country Roads, Inc., in the total amount of $167,890.~0, for renovation of seats in the Roanoke Civic Center Auditorium, which Ordinance was ddopted by the Council of the City of Roanoke at a regular meeting held on ~onday, July 27, 1987. On behalf of the Council, I would like to express appreciation for submittin9 your bid for renovation of seats in the Roanoke Civic Center Auditorium. Sincerely, ~~ /~ary F. Parker, CMC City Clerk MFP:ra E~C. R00~456 Municll~lBuildlng 215C~::hA~'~e,S.W.l~:~e, Virgl~la24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28747. VIRGINIA, AN ORDINANCE accepting the bid of Country Roads, Inc., for renovation of seats in the Roanoke Civic Center Auditorium, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Country Roads, Inc., in the total amount of $167.890.00, for renovation of seats in the Roanoke Civic Center Auditorium, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the success- ful bidder, based on its proposal made therefor and the City's spe- cifications made therefor, said contract to be in such form as is approved by for out of Council. the City Attorney, and the cost of said work to be paid funds heretofore or simultaneously appropriated by IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28746. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Capital Outlay - Equipment (1) ...................... Capital Outlay from Revenue (2) ..................... (1) Other Equipment (2) Construction - Structure $ 89,874 167,890 (005-050-8600-9015) $ (10,126) (005-050-8621-9060) 10,126BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk July 29, 1987 File #192 Country Roads, Inc. 1122 South Bridge Street Belding, Michigan 48809 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28747, accepting your bid, in the total amount of $167,890.00, for renovation of seats in the Roanoke Civic Center Auditoriw~, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting he~ on ~onday, July 27, 1987. Sincerely, Mary F. Parker, C~IC City Clerk ~FP:ra Enco CC: ~lr. W. Robert Herbert, City Manager Mr. Wilburn C. DibIing, Jr., City Attorney ~r. Joel M. Schtanger, Director of Finance ~r. George C. Snead, Jr., Director of Administration Public Safety Mr. Bob E. Chapman, ~anager, Civic Facilities Mr. D. Darwin Roupe, Manager, General Services ana Room456 MuniclpalBuildlng 215C~urchAve~ue, S.W. Roanc~e,V~rglnia24011 (703)981.254t CiTY Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: BID COI~ITTEE REPORT ON RENOVATION OF CIVIC CENTER AUDITORII~M SEATING, BID NUMBER 87-5-36 I concur in the bid committee's recommendation for the renovation of the Civic Center Auditorium seats and submit it to you for your consideration. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/ms cc: City Attorney Director of Finance CiTY ,!E!.,~ - '~! '87 ,lit! 22 !111 :.aT Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BID CO[~4ITTEE REPORT ON RENOVATION OF CIVIC CENTER AUDITORIUM SEATING BID NUMBER 87-5-36 I.' BACKGROUND Ae Funds are desisnated in the Civic Center Capital Projects and Operation Accounts for the purpose of renovating 1,955 auditorium seats. Be Civic Center Facility was opened in 1971. Auditorium seating has been used for seventeen (17) years. Mechanical problems with the sliding mechanisms have been increasing in the past few years. Ce Specifications were developed, publicly advertised and specifically sent to ten (10) firms currently shown on the City's bid list. De July 8, 1987 bids were received publicly opened and read, at 2:00 p.m., in the Office of the Manager of General Services. E. Two (2) bid responses were received which are as follows: Country Roads, Inc. for the total amount of $167,890.00 including a performance bond. 2. J. H. Pence Company for the total amount of $243,603.00 including performance bond. II~ CURRENT SITUATION Bids received were evaluated by representatives of the following depart- Administration and Public Safety Civic Center General Services Be The lowest responsible bid meeting all required specifications is the bid submitted by Country Roads, Inc., for the total amount of $167,890.OO. Honorable Mayor and City Council · age 2 III. ISSUES A. Need B. Compliance with Specifications C. Fund Availability IV. ALTERNATIVES Accept the lowest responsible bid to renovate 1,955 seats in the Roanoke Civic Center Auditorium as submitted by Country Roads, Inc., for the total price of $167,890.00, and authorize appropriate City officials to execute contract in form approved by City Attorney, to complete this Need - existing seats have 17 years use and were designed with a sliding mechanism which has proven to be a continuous maintenance problem. The seat is a discontinued design making repair parts unobtainable. Renovation will correct sliding mechanism problems. Compliance with Specifications - the bid submitted by Country Roads, Inc. meets all required specifications. Be Fund Availability - funds are available in Civic Center Capital Out- lay Equipment Account 005-050-8600-9015 and Seat Replacement Account 005-050-8621-9060 to provide for this purchase. B. Reject all bids. Need - the necessary renovation of Civic Center Auditorium would not be accomplished with this alternative. 2. Compliance with Specifications - would not be a factor with this alternative. Fund Availability - designated funds would not be expended with this alternative. V. RECOmmENDATION me Council concur with Alternative "A" - accept the lowest responsible bid to renovate 1,955 seats in the Civic Center Auditorium, as submitted by Country Roads, Inc., for the total amount of $167,890.00, and authorize appropriate City officials to execute contract, in form approved by City Attorney, to complete this work. Be Transfer $10,126.00 from Civic Center Capital Outlay Equipment Account 005-050-8600-9015 to Seat Replacement Account 005-050-8621-9060 to pro- vide for this purchase. .Honorable Mayor and City Council Page 3 C. Reject all other bids. Respectfully submitted, GCS/DDR/ms cc: Director of Finance City Attorney Chairman: Bob Chapman D. Darwin Roupe c.~ o~ .O^,OK=. July 27, 1987 Honorable Mayor and Members of City Council Joel M. Schlanger Status of the Financial Condition of the City of Roanoke - Fiscal Year 1987 I can stand before you today and read my April 20, 1987, Budget Report to you - as the words are the same. The only thing that has changed is that the fiscal year 1987 has concluded and a new year has begun - and what is so troubling is the fact that we are right on'target. This week's issue of Business Week indicates that retail sales "have slowed to a crawl" and that there is little reason to anticipate a resurgence in consumer spending - their summary is that there is little chance of the economy breaking out of its slow growth. (See Attachment I). The one thing I am the most pleased about this past fiscal year is that it has ended, as it was one of the most erratic years I have experienced in my many years of government; and we can proudly say once again that the City of Roanoke has ended its fiscal year on a positive note. Our revenue estimate from all sources within the Gen- eral Fund for fiscal year 1987 was $118,553,342, while actual collections were $119,797,842 for a +1.05% difference. We are proud of our continuing record of successful revenue estimating during these periods of economic uncertainty. Honorable Mayor and Members of City Council Page 2 July 27, 1987 Percent Fiscal Budget Revenue Actual of Est. Year Estimate Collected Collected 1987 $118,553,342 $119,797,842 1986 115,757,175 115,900,340 1985 108,932,645 108,816,426 1984 101,078,296 103,170,691 1983 93,036,248 95,031,100 1982 90,477,757 91,253,175 1981 89,195,401 89,124,125 1980 84,798,168 84,051,017 1979 79,145,325 78,886,285 101.05% 100 12% 99 89% 102 12% 102 14% 100 85% 100 08% 99 12% 99 67% Attached for your review are the UIqAUDITED financial statements for the fiscal year ended June 30, 1987. The figures are subject to change during the course of the current audit. Per the requirements established in Ordinance No. 26292, passed by City Council on December 6, 1982, setting up a Reserve for Capital Improvements and Capital Maintenance and Equipment Replacement, the amount designated for fiscal year 1987 is: $2,963,266 leaving n__o undesignated funds at year end. (In order to have ful- filled the objective of Ordinance No. 26292, $4,722,909 would have had to be available before having any undesignated funds.) This year's CMERP represents 2.4% of the General Fund with approxi- mately 1% coming from revenues in excess of the estimate and 1.4% coming from unspent appropriations. Honorable Mayor and Members of City Council Page 3 July 27, 1987 General Fund Statement of Revenues From all sources of revenue, the General Fund grew $3,897,502, a dismal 3.36% over fiscal year 1986. Attachment II provides you with a numerical summary of the major categories of revenues and expenditures and the specific variances between actual unaudited) and estimated. Following is a brief explanation of variances in major categories: General Property Taxes This category includes real estate, personal property tax, public service tax, and penalties and interest. Out of a total $36,290,163 budget estimate, we collected $37,030,943, or a +2.04% difference. Real Estate Taxes grew 5.22% over fiscal year 1987, but we realized only 1__% more than our original estimate. (See Attachment III). Once again the major increase was in personal property tax, with collections being 11.93% more than in fiscal 1986, but only $670,480 more than our original budgeted estimate. The biggest disappointment in this category was the performance of the Public Service Corporation Tax, which fell short of the estimate by 12.8% - and at $2,196,192 was the third least amount collected in the past eleven years. Honorable Mayor and Members of City Council Page 4 July 27, 1987 Other Local Taxes This is that measures the economic pulse of the City. different local taxes in this major category, estimate by 2.37%. the most disappointing category - the category For all the nine we fell short of our Sales Tax As projected and reported to you on a regular basis, for the twelve months ending June 30, 1987, the City of Roanoke collected less in actual dollars in fiscal 1987 than in fiscal 1986 (-0.39%)...a very disappointing year and trend (see Attach- ment IV). Utility Tax There was very little growth in this tax with a +3.5% increase over the previous year and 2.2% over our original estimate. Business and O~cupational Licenses This was another category of slow growth greater than fiscal 1986 (see Attachment V). -- 3.8% Motor Vehicle License This showed a very slow growth year, collecting 1.99% more than the previous year, falling 1__~% short of our original estimate. Honorable Mayor and Members of City Council Page 5 July 27, 1987 Bank Stock Tax The bright spot is this category, collecting 31% more than the estimate, due to the high stock market level. This tax is $.80 per $100 of net capital and rises and falls with stock market conditions. All other categories listed on Attachment II were basically what we had expected with no major surprises and were within what I believe are acceptable limits. Just to highlight a few specific revenues: Interest on Investments For the second year in a row, we have a negative figure over the previous year (-33%) due to the extremely low market rates (see Attachment VI). Education $162,269, The School Board over-collected their revenue by which was 3.15% over their estimates. This is detailed as part of Attachment II. Federal Revenue Sharing One has to remember that, included as part of our Fiscal 1987 revenue, was one last payment of $440,417 - a revenue source which apparently we will never see again. Honorable Mayor and Members of City Council Page 6 July 27, 1987 Expenditures Total expenditures and encumbrances for FY87 were $119,041,392, which was 1.7% less than City Council authorized. Attachment VII provides you a listing of the expenditures by major category. Expenditures for fiscal 1987 were up only 1.51% over fiscal 1986. Some interesting figures on the City Administration's side of the budget reveal that: · $30,343,523 was spent on regular employee sal- aries with an additional $673,021 spent in overtime. · $2,283,964 was spent on Social Security · Workman's Compensation again became a big item with $236,820 expended on Workman's Compensa- tion wages · $254,696 was paid in Workman's Compensation medical payments. · Our telephone bill was $475,866 · Our electric bill was $2,099,282 · Our natural gas bill was $208,728 · Our gasoline bill was $320,108 Enterprise Funds Our indepth analyses of each of our enterprise funds Honorable Mayor and Members of City Council Page 7 July 27, 1987 will be provided to you upon completion of our current audit. As you are aware, this will be the last year for the Airport Enter- prise Fund. I will provide you an indepth analysis of what was transferred to the Regional Airport Commission in the near future. I will also continue to provide you, for informational purposes, with a monthly financial report on the Regional Airport Commi- sion. CMERP Funds Attachment VIII is an analysis of the Capital Mainte- nance and Equipment Replacement Reserve in accordance with Ordinance No. 26292. Its evaluation reveals that $2,056,020 will be available to the City Administration from FY87 in addition to the $664,257 of unspent FY86 CMERP funds. The School Administra- tion will have $907,246 available from FY87 and $100,001 from unspent FY1986 CMERP funds. Any expenditure of these funds will have to have the approval of City Council. I hope that this brief analysis provides you with an insight of a year gone by. Let me reiterate to you that the fig- ures as related above are unaudited and subject to change. It is being released to you today for planninq purposes only. The audited figures will be available in late September at which time I will report them to you so that you are able to take whatever actions you feel are in the best interest of our City. Honorable Mayor and Members of City Council Page 8 July 27, 1987 I want at this time to sincerely thank my staff for their expertise and many hours of hard work that so many times go unrecognized. If it were not for them, this information would not be available in such a timely manner. JMS:mr Attachments cc: Bob Herbert Richard Kelley ATTACHI~ENT I I . ) is UMER THE BRAKES ON GROWTH CASH REGISTERS AREN'T RINGING AS MERRILY INSTALLMENT DEBT: THE SPIRAL'S ENDED BY WILLIAM B FRANKLIN AND JAMES C COOPER Economists expected that growth in consumer spending would slow this year. They looked around for something different to keep the economy moving ahead moderately: A rise in exports and a drop in imports, they reasoned, would make up for most of the loss of momentum in consumer spending (page 29). Sure enough, spending is sluggish: Retail sales have been rising very slowly for the past four months. Most economists are forecasting that economic growth will pick up in the third quarter from its slow pace in the second. And industrial production is benefiting from a buildup in inventories and a rise in exports. However, the increases in production are modest because of the softness in consumer markets and the slow improvement in U. S. trade. Industrial output rose only 0.2% in June, following a 0.5% advance in May. In the second quarter, factory output rose at an annual rate of less than 2%. The lackluster pace of spending at retail steres raises a pair of troubling questions: Are incomes growing too slowly? Are consumers finding their high level of debt burdensome? Consumer spending accounts for two-thirds of gross national product. Without a faster pace, there's little chance that the economy can break out of its slow growth. Retail sales rose 0.4% in June, to $125.1 bil- lion. That follows a decline of 0.3% in May. Since February, sales have increased Gt an annual rate of only 2%. Consumer prices have been rising about twice as fast. So after adjust- merit for price increases, the volume of goods sold has been declining since the end of last winter. The slowdown in sales afflicts both hardgoods and softgoods. Sales of consumer hardgoods to- taled $48.1 billion in June, barely above their level at the end of winter. Softgoods sales, at $77 bil- lion, have also gone nowhere (chart). Auto sales have settled at a modest annual rate of about 10 million--7.2 million for domestic mod- els, 3 million for imports. Other hardgoods are languishing: Sales of furniture and home furnishings are at their lowest since last June. And all the major categories of softgoods have been sluggish, includ- ing food, even though food prices have been rising. There's little reason to anticipate a resurgence in consumer spending. The June measure of consumer sentiment by the Survey Research Center of the University of Michigan registered well below where it was most of last year. The consumer confidence index of the Conference Board indicates that people were relatively optimistic about current business conditions--but cautious about the future. In June they scaled back buying plans, particularly for autos and homes. One reason: Most consumers expect interest rates to rise. Increasing reluctance to take on more debt clearly provides another major reason for the sluggishness in sales. Growth in consumer debt slowed sharply last November, as homeowners swapped installment debt for tax-deductible home equity loans. Since then, borrowing has shown little sign of recovering. Total installment credit outstanding fell $600 million in May, to $583 billion. That was the first monthly decline since the 1981-82 recession. Installment debt did jump $3.7 billion in April, but that was probably a one- time phenomenon. Many consumers borrowed to finance unusually high tax settlements on Apr. 15. Late last year they engaged in a rush of asset sales to BUSINESS WEER/JULY 27, 1987 -9- ATTACHMENT I (CONTINUED) EXPORTS RISE AGAIN, BUT SO DO IMPORTS THE COST OF A CHEAPER DOLLAR INFLATION ISN'T SHOWING IN FINISHED I GOODS---YET qualify for a lower tax rate on capital gains; realizing those gains produced the surge of tax payments in April. Excluding April, installment debt has grown an average of only $400 million per month since last November. By contrast, in the first 10 months of 1986, debt rose a hefty $5.4 billion per month. In May revolving credit rose hardly at all, and automobile credit fell. Weak car sales may reflect consumers' growing debt burden rather than changes in the tax code. After all, consumers can still deduct 65% of their installment interest payments for the 1987 tax year. T Ihe May report on U.S. merchandise trade contained good news and bad news. On the plus side, exports are clearly accelerating. On the downside imports are still setting records, mainly because of rising import prices. That tends to dash hopes for quick improvement in the trade deficit this year. The gap between imports and exports widened to $14.4 billion in May, consid- erably larger than the $13.6 billion average during the first four months of the year. Through May the deficit is running at a $165 billion annual rate, about the same as the gap for all last year. Imports hit yet another all-time high in May. They rose $1.4 billion, to $34.8 billion, eclipsing the previous high roached in March. However, all of that rise probably reflects the lower dollar's upward push on import prices. The actual .volume of imported goods stopped rising in last year's second half. petroleum products accounted for abeut one-third of the May rise, chiefly reflecting higher oil prices. Manufactured goods contributed the rest, a result of increased imports of cars, clothing, footwear, steel products, and power-generat- ing machinery. All these goods probably sported higher price tags, as well. Exports, however, continued their strong showing, rising to $20.4 billion. During the past three months, exports averaged $20.5 billion per month. That's quite a jump from $17.9 billion during the previous three months, and it's further evidence that U. S. expor~ are starting to benefit from the lower dollar. The inflation rate for producer prices is still well below the quickening pace of consum- er prices. That's because the producer price index mostly covers items made by U.S. manufacturers, while consumer prices include higher~st imports. But now there's evidence that producer prices are accelerating further back in the distribution channels'before the finished-goods stage of production. The index for finished goods rose a slim 0.2% in June, following a tame advance of 0.3% in May. Those back-t~back gains seemed to allay fears of faster inflation caused by the 0.7% jump in April. Indeed, even excluding the volatile ups and downs in the prices of energy and food, the annual rate of inflation in producer prices was only 1.6% in the second quarter, down slightly from 2.2% in the first quarter. But keep an eye on prices of intermediate materials (chart). These items go into the production of finished goods. And their prices are accelerating. Price rises for intermediate goods, other than food and energy, are speeding up significantiy: from 0.8% at an annual rate in last year's third quarter to 1.5% in the fourth quarter, 2.7% in this year's first quarter, and 3.5% in the second. -10- ATTACHMENT II Category Estimate General Pro- perty Tax $ 36,290,163 Other Local Taxes 28,263,798 Permits, Fees & Licenses 412,000 Fines & For- feitures 447,000 Revenue from Use of Money & Property CITY OF ROANOKE, VIRGINIA GENERAL FUND REVENUES YEAR ENDED JUNE 30, 1987 (UNAUDITED) Over % of Actual (Under) Estimate $ 37,030,943 $ 740,780 2.04% 27,593,152 ( 670,646) (2.37) 429,771 17,771 4.31 457,734 10,734 2.40 Grants-in-Aid Commonwealth Grants-in-Aid Federal Gov- ernment 1,262,200 1,178,155 ( 84,045) (6.66) 44,281,177 45,085,411 804,234 1.82 Charges for Current Ser- vices 1,881,448 1,893,197 11,749 .62 Non-Revenue Receipts 3,317,956 Total 2,397,600 School Revenues Only $118,553,342 Grants-in-Aid Commonwealth $ 18,209,751 7,240,500 State Sales Tax (ADM) 1,345,234 1,446r810 $ 28,242,295 Grants-in-Aid Federal Gov- ernment Other Revenue Total 3,580,512 262,556 7.91 2,548,967 151,367 6.31 $119,797,842 $ 1,244,500 1.05% $ 17,894,752 7,745,926 $( 314,999) (1.73)% 505,426 6.98 1,365,261 20,027 1.49 1,398,625 ( 48,185) (3.33) $ 28,404,564 $ 162,269 3.15% -11- 6 5 3 8 7 1 REAL ESTATE TAX REVENUE Attachment CITY OF ROANOK~ AUG.. SEP OCT NOV DBC JA/~ 1;'BB MAR APR MAY JUN MONTH FY87 + FY86 o F¥85 z, ~ CITY OF ROANORE, ¥1RG[N[A REAL ESTATE TAX HEVENUE HISTORY RECAP FYtg84-1987 MONTH FY1984 t PROJECTED ~ TOT FYlgG5 FY1986 FYlgS? FYI987 YTD COLLECTIONS ~ VARFANCE BUDGET JUL DR,51t.$T AUG 76,143.76 OEP 3,360,043.09 OCT T,643,100 7T NOV t99,tRl.61 DEC 230,8930? ~AN ~67,61R.26 EEO t38,50D.93 MAR 3,433,540.5D APR 6,og4,30456 NAY 176,21S.18 JUN 99,SSH :? 56,460.30 59,9t4.32 9riO?5 97 91,075.97 D71148.55 35.63~ 0.3D~ 535,497.13 506,918.91 204,654.64 295,730.6) 47t,210 54 -37.24~ 1.23~ 3,380,8:9.49 3,544,900.46 4,815,728.02 5,1T2,458.63 4,t79,SHO.15 22.32~ 21.33~ 6,715,300.73 7,566,080.26 7,184,H72.56 12,297,43T.T9 t2,OggrSOlH4 t.63~ 5130% 199,047.37 t76,273.94 96,629.80 12,394,060.99 12,307,335.53 O.70~ 51 71& 235,280.1! )58,?03.92 233,639.29 12,627,700.28 T2,533,062.AD 0.76~ 52.6H~ ttA,S?7.48 )18,374.28 90,503.48 12,718,203.76 12,677,870.7H 0.32~ $3.06~ H6,859.~0 298,939.8? 464,915.:4 13,183,1tD.30 ~2,678,105.72 2.37~ 55.00~ 3,3t4,054.74 4,J?1,95G.52 q,52:,26H.36 17,?08,383.D6 16,822,629.01 5.27~ 73.DS~ 6,592,095.07 6,120,071.94 6,0H3,HS?.ID 23,802,370.84 23,DIH,tHH.?3 0.79~ 221,662.60 153,437.96 285r952.67 24,088,323.51 23,815,322.80 I.iSS 145,345.18 183,H08.76 ~74,204.0H 24,262,527.5H 23,970,163.00 t.22~ 10t.22~ TOTALO 21,663,980.93 21,608,33930 23,0:H,984.14 24,262,52?.:9 24,262,527.59 23,970,163.00 1.22~ 101.22~ (TO DATE) (TO DATE) ~NCHEASE 5.83~ -0.37~ 6.71~ (TO DATE) Projected CollectLoas ire based on previous three years data. -12- SALES ! 0,9~ 0.9 0.85 0.8 0.? 0.1~ 0.6 0.I~ TAX REVENUE (1% LOCAL OPTION) clT%, oF ROANOI~ Attachment AUG SEP OCT NOV DEC JAN I~B ~ APR MAT' JUN 0.5 MONTH ~ FYB7 + FY'B6 ¢. CITY O~ ROANOKE, VIRGINIA SALES TAX HIBTOflY RECAP FYI984-1987 ~ PROJECTED % TOT MONTH FYIgD4 FYlg85 FY1906 FY1887 FYIBB? YTD COLLECTIONS % VARIANCE BUDGET JUL 54B,OO3.tR 750,3{5.0U 783,04798 874,05B.DB 874,05B DB 814,003.74 7.26% 7.87% AUG 720,651.7V 7BB,TDY.75 881,317.38 868,99867 t,743,055.56 1,742,875.82 0 01~ 15.?Or %ER ?O1,68B.BO 776,723.84 995,28382 882,234.37 2,B25,309.93 2,7{~,389.12 -3.i7% 2385% OCT 655,566.33 786,433.35 817,48832 B23,86789 3,449,197.82 3,596,03172 -408% 31.07% NOV 739,735.23 794,457.B7 878,42B.66 85B,575.22 4,305,773.0¢ 4,540,62857 -5.17% 35.78% DEC 757,83B 01 781,~78 57 8BI,OB4.09 B25,988 {3 5,231,761.)7 5,HBO,32B.25 -H.54% 4T 13% JAN 896,302.62 1,013,451.14 902,957.19 784,342.51 5,ggB,{O3.D8 8,381,568.62 -8.90% 54O25 PER 6B3,?23.2B 640,205.76 767,550.35 PUl,lOB.B5 6,857,2t2.63 7,400,431.89 -5.99% B2.BD[ MAO 653,963.88 D2B,O05.21 817,88G.40 BDT,2BA.RB 7,90B,507.43 8,260,943.92 -4.27% 71.25% APR BBB,185.54 740,108.05 B$4,740.15 712,2tUH? 8,6BB,725.BO B,139,B27.34 -5.02% 78.20~ MAY 728,t22.0~ ??8,834.83 044,18B.01 843,333.8~ 9,524,061.?~ 10,060,R47.58 -5.34% 85.80% dUN 787,B02.18 8?0,692.80 995,500.2T 934,578.02 IO,q58,639.T3 tl,lO0,O00.O0 -5.78% 9422% TOTALS 8,523,720.68 B,327,594.03 10,499,475.58 10,458,639.73 tO,458,B3B.73 l{,IO0,O00.OO ~578% 94.22t (TO OAT[) (TO DATE) ~INCREASE I 6.59E,, B. 43~ 12.56% -0.3gt,::::--,,::=:::::=:~=::::::.-=, (TO OATE) Projected Collections are hosed off previous three years doto. -13- BUSINESS LICENSE REVENUE C~T~ 01. ROalIOXB ~ttachment 3.5 // ~ AUO SEP ~ N~ nBC J~ ~B ~ ~R ~ J~ M0~H V CITY OF ROANOKE, VIO6INIA HISTORY OF BUSINESS AND OCCUPATIONAL LICENOE REVENUE RECAP F¥1984-1gU7 ~ PROJECTED S TOT #ONIH FY1984 FY1D85 FYIU86 FT1RU7 FYIDD7 ¥TO COLLECTIONS % VARIANCE UUOGET JUL 13,743 4D D,UD7.49 78,044.30 g,DUO gg g,860.Ug 42,U40.08 -77.04% D.I$S AUG 10,183 40 14,338.20 46,234 RR U7,G$5.0D 47,7i6.08 69,783.62 -31.62S 0.74~ SER 9,610.03 91371.42 1,782.31 20,073.99 67,790.07 77,660.D4 -12.71% 1.05% OCT 11,456.18 14,658.52 6,920.48 13,591 It 81,381.18 RO,Ig3.7g -D.77% 126% NOV 7,0DI.12 22,978.44 8,763.31 (37,172.53) K4~2OU.U$ 104,892.0D -57.85% 0.69% DEC 6,592.47 48,757.31 $,UUU.UD 12,455.30 $UiUS3.g5 1281122.62 -55.77% &AN 2~128,677 90 21~95,008.22 I,D49~267.54 $U8,190.84 624,854.79 2,507,947.27 -75.09% 9.UR~ FED 2,058,126 06 2,275,384.25 2,393,651.19 3,673,074.74 4,297,929.53 5,DUO,ODD.A8 -15.OU~ NAR 5R,¢37.0t R2,1DD.tD t15,UlU.56 405,672.92 4,703,602.45 5,161,438.42 -S.87% 72.95% APR 53,979.28 42,313 67 91,341.93 i15,554.63 4,81D,157.08 5,232,K23.05 -7.90% 74.74~ NAY RZ4,537.KI 774,867.99 582,222.46 766,123.K4 5,585,880.52 D,OOU,223.R3 -8.40% 8U.63% &UN 174,663 79 301,150 22 446,136.90 357,7D2.30 5,9431582 82 6,448,000 00 -7.82% 9Z.IKS TOTALS 5,458,028.06 5,Ul2,415.83 5,725,768.53 5,943,58282 $,943,583 82 6,448,000.00 -7.82% 92.18~ (TO DATE) (TO DATE) %INCREASE 2,38T 6.49% -I 46% :::::::::::::::::::::::::::::::::::::::::::::::::::::::: (TO DATE) Projected Collections are based on previous three years data. -14- Attachment VI INTEREST INCOME ON INVESTMENTS ~l~f OF ROANOK~ 110 100 9O 8O 70 60 5O 4O 3O ~.0 0 -10 -~0 JITL AUG SEP OCT NOV DBC JAN FgB MAR APR MAY JUN MONTH CITY OF 90ANOKE 81DT09¥ OF INIEDE$T INCOME ON INVESTMENTS FY~gD4-IgD7 I POOJECTEO % TOT MONTH FYI984 F¥1985 FYI986 FY1987 FY1987 YTO COLLECTIONS % VADIDNCE 8UOGET JUL 7,606 95 I,DgD.7D 35,347.01 14,442 35 14,442 35 13,243.DO 9 05% 3.61% 9U6 38,905.T4 43,255.28 19,339.77 15,54950 29,99185 43,348.86 -30.81% 7.50% SEP 14,823.34 101,060.21 13,55Dl4 6,574.31 36,566.16 D1,741.20 -$5.27% 9.14% OCT 27,343 82 62,270.97 47,888.58 32,260.39 $8,926.55 122,525.26 -43.83% 17.21% NOV 35,42D.01 42,05D.78 31,260.36 19,908.3t 98,734.36 t54,775.36 -42.67% 22.18% DEC 33,608 94 Ilr98569 (4,0T3.19) 11,122.9D 96,85782 167,108.55 -40.24% 24.96% JAN 20,D00.33 97,663.88 (13,116.0D) 17,854.87 tlT,Tl2.D9 198,355.24 -40.66% 29.93% FED 23,725.09 13,694 90 (ll,803.88) 11,977.90 $29,590.49 205,953.09 -37.08% 32.40% NAD ID,75D.93 6,D20.19 (4,706.38) 12,437.06 t42,027.55 209,7t1.87 '32.27% 35.51% APR 46,944 32 36115t.19 75r738.29 38,070 45 180,09D.O0 256,822.62 --29.97% 45.02% MAY 91,913.D3 31,994.96 64,6a2.99 52,214.35 232,312.35 309,793.DI -25.0t% $8.09% JUN 131,[70 5O 65,327.23 107,D32.94 23,312 17 255,D24.52 400,000.00 -36.09% D3.91% TOTALS 453,020.62 513,772.04 381,806.55 255,624.52 255,D24.52 400,000.00 -36.09% 53.91% (TO DATE) (TO 0ATE) %INCflEASE 27,72% 13.41% -Z5.59% -33.05%=================================================== (TO DATE) I Prejeutod Collectioos u;o based on previous three Fears data ATTACHI4ENT VII Category General Government Judicial Administra- tion Public Safety Public Works Health and Welfare Education Parks, Recrea- tion and Cultural Community De- velopment NonDepart- mental CITY OF ROANOKE, VIRGINIA GENERAL FUND EXPENDITURES AND ENCUMBRANCES YEAR ENDED JUNE 30, 1987 (UNAUDITED) Appropriation Encumbrances & Expenditures Unencumbered % Unen- cumb. $ 6,923,887 $ 6,856,990 $ 66,897 .97% 2,382,386 2,365,789 16,597 .70 20,977,730 20,815,147 162,583 .78 15,272,702 15,119,588 153,114 1.00 10,234,422 9,792,801 441,621 4.32 51,195,416 50,399,039 796,377 1.56 2,844,552 2,739,093 105,459 3.71 1,136,672 934,989 201,683 17.74 10~127~505 10~017f956 109~549 1.08 Total $121,095,272 $119,041,392 $2,053,880 1.70% -16- ATTACHMENT VIII CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PER ORDINANCE NO. 26292 Total General Fund Budget FY1986-87 Deduct General Fund Debt Service Requirement Designated Capital Improvements & Equipment Replacement Actual Amount of CMERP 6/30/87 Deduct Unappropriated Balance from FY1985-86 City Administration School Administration Amounted Designated "CMERP" FY1986-87 $664,257 100f001 $121,095,272 10% 12,109,527 7,836,618) $ 4,722,909 $ 3,727,524 764,258) $ 2,963,266 ANALYSIS OF CMERP JUNE 30, 1987 City Administration Revenues in excess of estimate Unexpended appropriations Increase in insurance reserve Local tax revenue over esti- mate (51.93%) $ 1,012,097 1,257,503 250,000) 36,420 $ 2,056,020 School Administration Revenues in excess of estimate Unexpended appropriations Increase in insurance reserve Decrease in Worker's Compensa- tion equity Local tax revenue over esti- mate (48.07%) Amount designated "CMERP" FY1986-87 $ 162,269 796,377 100,000) 14,887 33,713 $ 907,246 $ 2,963,266 -17- UNAUDITED FINANCIAL REPORT FOR THE TWELVE MONTHS ENDING JUNE 30, 1987 O~XrfING~X~Y ~ AS OF JL~E 30, 1987 Balance July 1, 1986 Citizens' Request for Service Cc~missioner of Revenue City Clerk Finance Municipal City Attorney Planning Circuit Court Clerk of Circuit Court Director of H~-~an Resources City Attorney City City M~n~ger City Manager Eccncmic Develo~nent Youth Haven No~-Depa~ h~ntal S~cw Re. oval City Attorney Citizens ' Request Budget and Syst~ns Onnmmity manning Perscnnel City Co~acil J & D Court J & D Court Residual Fringe Benefits Administrative Supplies Micr~Omputers Reimbursen~nt of Court Funds Study of Hc~mless Settlement of Claims Prof&ssional Services Publication Costs Publicatic~ Ccsts Freezer Worker ' s CcnlDensation Salaries and fl~micals Professional Services Dues ~lvertising Section 125 Plan Expenses Fees Frofessi~al Fees Professic~al Fees Hospitalization Insurance $( 5,000) 11,500) 1,311) 3,203) 2,706) 2,792) 358) 4,875) 5,000) 6,000) 5,000) 5,000) 5,000) 5,000) 3,000) 1,930) 25,000) 50,000) 55,000) 5,000) 5,00O) 3,250) 5,000) 3,978) 5,000) 2,980) 1,000) 3,163) $ 237,542 (232,046) $ 5,496 -19- 0 0 -20- -21- CITY OF Rf~gOKE ~T~ FU~D O~P~RATIVE ~ FCR THE 12 YflXglqS f~EED JUNE 30, 1987 Cc~r~rcial Sales Ik~estic Sales Ir~ust rial Sales Tcwn of Vinton Roancke County Cost~ner Services Custcmer' s Work Total Operat//g Revenue Less: Operating Exp. Before Depreciatic~ Personal Services Cene_ral Expenses Purificatic~ Operating Inco,~ Before Depreciation Less: Depreciation Operating Inocme Add: Won-Operating Income Interest on Inveshrents B~nts Flood Eem~ge Reimburs~n~=nt Bad Debt Collectic~s Sale of Surplus prq~_rty Total Non-Operating Income Inccr~ Before Non-Operatirg Expenses Less: Non-Operating Expenses loss on Dis~esition of Assets Transfer to Other Funds Total Non-Operating Expenses Net Incc~e -22- 1987 $ 958,573 1,442,903 111,728 32,144 759,194 298,919 19,382 3,622,843 727,638 1,511,975 398,606 191,625 2,829,844 792,999 613,965 179,034 159,615 7,350 11,449 6,441 20,512 205,367 384,401 45,416 57,010 37,066 139,492 $ 244,909 1986 $ 947,726 1,408,248 124,850 35,260 1,057,596 260,348 20,981 3,855,009 705,701 1,210,170 384,948 226,600 2,527,419 1,327,590 590,526 737,064 198,571 8,600 4,890 695 9,206 221,962 959,026 -0- 39,000 46,467 85,467 $ 873,559 Capital Outlay Not Included in Operating Expenses: pmj~ Furniture and Equi~n~nt Vehicular ~qui~ment S.W. Trunk Line (Phase 4) 12 Line S~adwell 16 Line G.C. Tank #3 New Services Hyd. Lines Unidentified plant Replacement Fire Hydrants Portland - Ben Tie In B~xley Hills Pu~p FC Generator Replacerent Franklin Road Tank land G.C. #1 Tank Painting Salem Interoonnect PS FY85 Projects Design FY86 Projects Design Franklin Poad Tank Watershed Protece_ion Carvins Cov~ Year to Este Ex~-nditures $ 1,674 16,975 23,826 1,244 37,525 432,035 180,149 13,493 7,695 7,404 21,131 19,408 159,846 141,251 1t,371 18,167 39,415 21,251 12,103 215,927 45,700 196,412 $ 1,624,002 -23- C1TY OF RflnlgOKE Sf~AGE ~REA~ FUSD CG~APATIVE INCG~ STATf~ FCR ~qE 12 M3N-I~S flXE~D ~ 30, 1987 Se%~ge Charges - City Sewage Charges - County Seg~ge Charges - Vinton Se~ge Gnerges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total 0peratirg Re~nue Less: Operating Exp. Before Depreciatic~ Administrative and Operatirg Ex.rises Operatirg Inccn~ Before Depreciation Less: Depreciation o~er~t~g In~ Add: Non-Operatirg Income Flood Demage Re~t Interest on Ir~estn~nts Bad Debt Collectic~s Total Non-Operating Incc~ Incoze Before Non-Operating E~penses Less: Non-Operatirg Expenses Transfer to Internal Service Fu~d Interest Experse LOSS on Disuositiun of Assets Total Non-Operating Exp~nses Net Income 1987 $3,714,457 888,169 250,574 1,212,802 54,138 99,907 7,400 6,227,447 1,154,639 3,695,988 4,850,627 1,376,820 893,006 483,814 204,781 235,743 36,056 7,268 483,848 967,662 114,193 139,535 20,682 274,410 $ 693,252 1986 $3,740,868 968,052 218,491 810,617 31,031 80,720 11,942 5,861,721 1,185,941 3,067,887 4,253,828 1,607,893 853,793 754,100 800,433 225,598 24,725 12,084 1,062,840 1,816,940 -0- 157,582 157,582 $1,659,358 -24- Capit~l Outlay Not Included in Operating Expenses: Ccmstr~ction - Str~ctures Flood Relief FY85 Project Design WillzarmBcn Road West Sewer Project FY86 Project Design Mind Lid~ Sewer Land Purchase Digester Gas Line SI~ Land Acquisition Cove P~ad L~nd A~uisiti~ Do~cd La~ Williamson Road East Se~er phi Cont II Year to []ate E~penditures $ 49,889 2,818 315,374 148 26,113 12,839 8,616 84,854 7,950 61,230 8,500 138,359 $ 716,690 -25- CITY OF RfI~AK~E AI~ORT Ft~D O~ARATIVE ~ ST~ FCR THE 12 FKNIHS fl%EED JUh~ 30, 1987 Landirg Fees Building and BquiDr~nt Rentals Terminal Building Rentals Other Property Rentals Ad~r~si~ Cc~missicns Fuel and Oil Sales Cc~nissions Miscellaneous Fees Less: Operating Exp. Before Depreciatic~ Personal Services Total Operatirg Exp. Before Depreciaticn Operating Income Before Depreciatic~ Less: Deureciatic~ ~dd: Non~Dperating Inc(x~ Interest on Investments Inc~r~ Before Non-Operating fkpenses Less: Non-Operating Expense Net Inccn~ 1987 $ 367,800 167,314 186,181 35,151 23,655 1,439,686 29,545 26,376 2,275,708 412,676 1,153,414 1,566,090 709,618 580,234 129,384 249,415 249,415 378,799 113,696 $ 265,103 1986 $ 320,870 177,353 179,215 28,134 20,946 1,354,146 22,841 32,628 2,136,133 374,582 1,045,772 1,420,354 715,779 532,325 183,454 267,270 5,500 272,770 456,224 108,897 $ 347,327 -26- Capital Outlay Not Includad in Operatir~ Expenses: ~oj~ Other ~qui~_nt Overlay GA & T/W Unidentified Cc~strocticn Repaint R/W & T/W Mmrkir~s Roof Repairs - Replac~nent Fencing - New & t~placem~nt P~ 2nd Flcor Terminal AIP ~01 Airport Minster Plan Norse Protectic~ & Soundproofir~ Terminal Alternate Electric Bartcn- Clear Zone Property Aviation ~rive widaning Auto Transfer Switch Year to Este Expenditures $ 4,796 33,677 17,968 12,450 21,667 14,765 4,500 88,770 1,171 1,679,399 48,262 2,025 79,511 125,404 40,948 31,150 $ 2,206,463 -27- CITY OF ~ CMC ~ FU~D C~MPARATIVE ~ FCR THE 12 ~ ~DSD ~ 30, 1987 Operating P~venue: Rentals Event E~penses ~ising C~unissicfls ~ ~ra~ ~n~ ~s~a~: ' ~1 ~i~s ~s~ative ~s ~1 ~s: ~r~ ~s ~a~ (~ss) ~fo~ ~ ~ss: ~pr~ ~a~ (~s) ~: ~n~a~ In~ S~l~t fr~ ~ ~ ~st on ~s~s ~ ~n~ In~ ~s ~f~ ~~ ~ ~ss: ~~ ~ ~s on Di~i~ of ~ 1987 $ 371,943 84,853 101,433 10,660 92,892 92,555 754,336 479,491 342,383 497,541 46,935 5,770 1,372,120 (617,784) 289,236 ( 907,020) 536,340 49,739 10,553 596,632 (310,388) 4,034 $(314,422) 1986 $ 434,490 89,814 143,039 10,025 145,410 118,073 940,851 448,084 318,568 530,377 61,125 9,852 1,368,006 427,155) 309,539 736,694) 654,098 48,401 6,127 708,626 ( 28,068) -0- $( 28,068) Net (~ss) -28- Capital Outlay Not Included in OperatJ3g Expenses: ~j~ ~quitl~ent Total Year to ~ate Expenditures $106,250 $106,250 -29- CITY OF ROANOKE ~ S~:~VICE 5U~D G~V~ARATIVE ~ STATM~N~ FCR q~E 12 FONIY~ ~ JUNE 30, 1987 Operatirq Revenue: (~arges fc~ Services Total Operatim~ Revenue I~ss: Operatir~ Exp. Before Deureciatic~ operati~ Expenses Total Operating Expenses Before Eeu~ciatic~ Operatin~ Inccn~ Before De~reciatic~ Less: Depreciation Operating Inccn~ Add: Non-Operatir~ Incom~ Flccd r~amage Rmimburs~nent Supplement frcm C~neral F~nd Interest on Investments Transfer frc~n Other F~nds Incx~ Before Non-Operat/ng Expenses Less: Non-Cperatir~ Expenses Ioss on Disposition of Assets Transfer to Other Dands Total Non-Operatir~ Expenses Net Incc~m 1987 $6,173,118 6,173,118 3,532,615 1,644,320 5,176,935 996,183 444,109 552,074 26,330 171,203 197,533 749,607 5,628 5,628 $ 743,979 1986 $5,179,223 5,179,223 3,399,236 1,362,781 4,762,017 417,206 376,816 40,390 9,750 139,666 48,635 198,051 238,441 60,490 60,490 $ 177,951 -30- Capital Outlay Included in Operating Expenses: Management Services - Equitm~nt CIS - Other 5~uipment YDtor Vehicle Maintenance - Furniture & Ec~i~Nent Motor Vehicle M~intenance - Other ~quiti~ent Utility Line Service - F0rniture and Equit~ent Utility Line Service - Cc~struction Structures year to E~te E~enditures $ 9,598 211,660 7,569 2,811 3,562 10,797 224,900 $ 470,897 -31- CITY OF ROANOKE, UIDGINIA CITY TREASURED'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR NONTH ENDED JUNE BO, 1987 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF. THE CITY TREASURER OF THE CITY FOR THE FUNDS OF SAIR CITY THE MONTH ENOEO JUNE 30, lOOT. OF ROANOKE, VIRGINIA FUND BALANCE AT RECEIPTS DISBURSENENT5 BALANCE AT BALANCE AT MAY 31, 1987 JUNE 30, 1987 JUNE BO, 1986 GENERAL S16,975,048.62 $8,036,384.B4 $15,871,451.1B S9,139,91§.6B $B,770,087.67 CAPITAL $I4,516,014 67 $363,456.43 $741,635.87 $14,037,835.22 $D2,769,984.46 DEBT SERVICE $41:,079.82 $5,794,858.83 $360,977.S0 $5,849,181.13 $5,7B7,416.03 WATER $~,15B,737.05 $348,209.B0 $639,964.75 $1,860,971.50 $B,581,358.64 SEWAGE TREAT~EMT $4,B55,870.01 $64§,111.27 $857,09888 S4,043,D82.40 $3,306,63B.57 AIRPORT $3,640,956.87 $B66,637.78 $301,28887 $3,606,305.75 $4,247,468.36 CIVIC CENTER SBOS,33D.08 $165,659.06 $78,789.91 $89B,201.B3 $983,775.95 INTERNAL 5ERUiCE $1,055,910.89 $475,587.56 $430,799.98 $1,100,698.47 $1,055,8D7.91 :'AYROLL ($565,991.435 $5,479,117.31 $7,845,35T.13 l$2,932,231.25) $3,B56,765.T4 PUBLIC ASSISTANCE $4,147.96 $870,801.44 $257,228.61 $17,720.T9 $15,058 43 FIFTH DIST CONSORTIUN $165,068.63 $25,076.99 $156,96B.49 ' $33,177.13 $98,30?.68 GRANT PROGRAHS ($458,73031) $854,160.6I $754,849.71 (S359,419.41) $416,837.72 TOTAL $4D,961,048.86 $28,625,000.68 $28,B96,410.88 $37,289,638.66 $52,2DB,467.06 CERTIFICATE ~ HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEHENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, UIRGINIA, FOR THE FUNDS DF THE UARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDINC JUNE 30, I~87 THAT SAID FOREGOING: CERTIFICATES UNITED STATEB CASH OF DEPOSITS SECURITIES CASH IN HAND CAB~ ~N ~O~IN!ON BANk CASH IN COLONIAL AHERICAN NATIONAL BANK INVESTMENTS ACQUIRED FRON COMPETITIUE PROPOSALS: DOMINION BANK COLONIAL AMERICAN NATIONAL BANK 50URAN BANK UNITED UIRGINIA BANK SIGNET BANK CENTRAL FIDELITY TOTALS $267,t98.01 $267,698.01 $i,018~384.09 $1,018,384.09 $3,556.56 $3,556.56 $5,000,000.00 $5,000,000.00 $13,000,000.00 $13,000,000.00 $6,000,000.00 $6,000,000.00 S6,000,000.00 $6,000,000.00 $6,000,000.00 16,000,000.00 TOTALS $I,289,638.66 $31,000,000.00 S5,000,000.00 $37,289,638.66 DATE: JULY 9, 1987 flOANOKE CITY TREASURE~ -32- CITY OF R(1ANOKE p~NSICN PLAN S~ATS~I~ OF REVSAI~ A~D E~PSNSES FCR THE 12 MCNTHS ~D~D JENE 30, 1987 City's Cc~tributic~s Investment Income Gain on Sale of Investmmnts Inccme frcm B~nd Discount ~rtization Other P~v~nue 1987 $ 5,079,074 5,054,588 6,059,185 177,509 $16,370,356 1986 $ 5,365,789 4,677,643 4,673,599 91,462 11,179 $14,819,672 Pensic~ Payments Ommissions Active Service Death Benefit Expense fr~n B~nd Premi~n ~mortization Net Inccmm Year to Date $ 3,888,953 393,256 33,882 215,050 5,650 135,626 4,672,417 $11,697,939 $ 3,755,491 368,520 40,370 123,570 5,650 143,253 4,436,854 $10,382,818 -33- CI~f OF R(IANCKE p~qSICN PLAN BALANCE ~m~r AS OF JIINE 30, 1987 Investments: (market value - 1987 $87,960,794 and 1986 $78,196,865) Due frc~ Other Funds Accrued Invest/rent Inccn~ Prepaid E~nses Total Assets 1987 $ 179,149 78,247,701 193,729 989,687 5,180 $79,615,446 1986 $ 189,546 66,805,566 179,257 756,030 10,830 $67,941,229 Accounts Payable Total Liabilities Fund Balance, July 1 Net Income Year to E~te Total Liabilities and Fund Balance $ 101,761 101,761 67,815,746 11,697,939 79,513,685 $79,615,446 $ 122,796 122,796 57,435,615 10,382,818 67,818,433 $67,941,229 -34- July 29, 1987 File #60 ~lr. Joel ~. Schlanger Director of Finance ~oanoke, Virginia Dear l,',r. Schtanger: I am attachin9 copy of Ordinance No. 28752, amending and reor- daining certain sections of the 1987-88 Internal Service Fund Appropriations, to provide for the reap. propriation of funds for outstanding encumbrances as of June 30, 1987, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, ~ Mary F. Parker, CIVIC City Clerk ~lFP:ra Enc. cc: Mr. Mr. W. Pobert ~erbert, City Manager Barry L. Key, Budget and Systems Room456 MuniclpalBuildlng 215C~urchAve~ue, S,W,l~oanc~e. Vlrglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 27th day of Ou]y, ]987. No. 28752. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Management Services (1) ............................. City Information Services (2-6) ..................... Materials Control (7) ............................... Motor Vehicle Maintenance (8-11).'~ .................. Utility Line Services (12-17) ....................... (1) Admin. Supplies (2) Admin. Supplies (3) Expend. Equipment (4) Publications and Subscriptions (5) Other Equipment (6) Equip. Rental/Lease (7) Admin. Supplies (8) Expend. Equip. < $500 (9) Training & Development (10) Maint. Equipment (11) Project Supplies (12) Admin. Supplies (13) Expend. Equip. < $500 (14) Maint. Equipment (15) Project Supplies $ 398,493 1,805,654 155,034 1,697,958 2,503,064 (006-050-1601-2040) 2,924 (006-050-1601-9015) 51,983 (006-050-1601-3070) 3,000 (006-050-1613-2030) 60 (006-052-2641-2035) 1,628 (006-052-2641-2044) 13 (006-052-2641-2048) 524 (006-052-2641-3005) 39,880 (006-056-2625-2030) 413 (006-056-2625-2035) 2,595 (006-056-2625-2048) 181 (006-056-2625-3005) 12,765 (006-002-1617-2030) $ 5,595 (006-050-1601-2030) 110 (006-050-1601-2035) 2,136 (16) Vehicular Equipment (006-056-2625-9010) 69,800 (17) Other Equipment (006-056-2625-9015) 60,183 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Office o~ fne O~y Oet~ July 29, 1987 File #60-192 ~r. Joel ~. Schtanger Director of Finance Roanoke, Virginia Dear ~r. Schtanger: I am attaching copy of Ordinance No. 28751, amending and reor- daining certain sections of the 1987-88 Civic Center Fund Appropriations, to provide for the reappropriation of funds ~or outstanding encumbrances as of June 30, 1987, which Ordinance was adopted by the Council of the City of Roanoke at a regltlar meeting held on Monday, July 27, 1987. Sincerely, ~,~ ~ary F. Parker, C~IC City Clerk /y~FP. ra Enc. cc: l~r. W. Robert Herbert, City ~;anager ~]r. George C. Snead, Jr. , Lirector of Ad,~inistration Public Safety Mr. Bob E. Chapr,~an, Manager, Civic Facililies t:r. Barry L. Key, Budget and Systems and Room 456 Municipol Building 215 C~ur,~ A~'~ue, $.W. Roanot~, ~rglnlo 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28751. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, Government of the City of Roanoke, an emergency is exist. THEREFORE, BE IT ORDAINED by the Council of Roanoke that certain sections of the 1987-88 Civic Center Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: for the usual daily operation of the Municipal declared to the City of Fund Appropriations Civic Center Operating (1-3) ........................ $ 1,321,464 (1) Admin. Supplies (2) Expend. Equip. < (3) Project Supplies $5OO (005-050-2105-2030) $ 631 (005-050-2105-2035) 941 (005-050-2105-3005) 775 IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk July 29, 1987 £i~e #60-27 Mr. Joel M. Sch~anger Director of Finaace Roanoke, Virginia Dear Mr. Schtanger: I am ~ttaching copy of Ordinance No. 28750, amending and reor- daining certain sections of the 1987-88 Sewage Fund A~propriations, to provide for the reappropriation of funds for outstanding encumbrances as of June 30, 1987, which Ordinance was adopted by the Council of the City of Roanoke at a regu'~ar meeting held on /~onday, July 27, 1987. Sincerely, Mary F. Parker, City Clerk CMC ltFP:ra cc: ~ir. W. Kobert Herbert, City ~ianager Mr. Nit B. Niser, Director of ~tilities and Operations Mr. Steven L. Walker, ~4anager, Sewage Treat~ent Plant Mr. Barry L. Key, Budget and Systems Room 456 Munlclpol Building 215 (]'~urch Av~"~ue, S.W. I~,oke, ~rglnla 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28750. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Sewage - Administration (1-3) ....................... $ 2,529,956 Sewage - Maintenance (4-5) .......................... 507,944 Sewage - Laboratory (6) ............................. 148,635 Sewage - Lateral Maintenance (7) .................... 1,113,273 Sewage - Inventory Clearing (8) ..................... 23,334 Capital Outlay from Revenue (9)..' ................... 52,267 1) Fees for Prof. Services Admin. Supplies Miscellaneous Maint. Equipment Maint. - Buildings Chemicals Unidentified Constr. Inventory Clearing Constr. - Structures (003-056-3150-2010) $ 778,971 (003-056-3150-2030) 45 003-056-3150-2170) 627 003-056-3155-2048) 240 003-056-3155-2050) 89 003-056-3165-2045) 133 003-056-3170-9085) 13,273 003-056-3174-3006) 23,334 003-056-3175-9060) 32,267 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk C¢flce ~ ~ O~ Oerk JuZy 29, 1987 File #60-468B Mr. Joe~ ~. Schtanger Director of Finance Roanoke, Virginia Dear Mr. $chtanger: I am attaching copy of Ordinance No. 28749, amending and reor- daining certain sections of the 1987-88 Water Fund Appropriations, to. provide for the reappropriation of funds for outstanding encumbrances as of June 30, 1987, which Ordinance was adopted by the Counci~ of the City of Roanoke at a regular ~eeting held on Monday, July 27, 1987. Sincerely, ~'~l~t,~,...~ ~lary F. Parker, C~C City Clerk MFP:ra Enco CC: ~r. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. M. Craig Stuss, Manager, Water Production Mr. Barry L. Key, Budget and Systems Roc~n456 MunicipalBulldlng 2150~urchAve~ue, S.W. Roanoke, Virglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28749. AN ORDINANCE to amend and reordain certain sections of 1987-88 Water Fund Appropriations, and providing for an emergency. the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Water Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Water Operating (1-3) ............................... $ 1,517,114 Water Pumping Stations (4) .......................... 562,070 Water Purification (5-6) ............................ 752,557 Capital Outlay from Revenue (7) ..................... 41,723 (1) Admin. Supplies (2) Expend. Equip. < $500 (3) Furniture & Equipment (4) Maint. Equipment (5) Chemicals (6) Maint. - Buildings (7) Capital Outlay from Revenue (002-056-2160-2030) $ 42 (002-056-2160-2035) 337 (002-056-2160-9005) 1,035 (002-056-2165-2048) 1,195 (002-056-2170-2045) 11,470 (002-056-2170-2050) 4,668 (002-056-2178-9010) 13,723 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Office of the City July 29, 1987 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. SchIang'er: I am attaching copy of Ordinance No. 28748, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, to provide for the reoppropriation of funds for outstanding encur~,brances as of June 30, 1987, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1087. Sincerety,~ ~.~ Mary F. Parker, CMC City Clerk MFP:ra EnCo Cc: Mr. W. ~obert Herbert, City ~4anager ~r. Kit B. ~iser, Director of Utilities and ©perations ~Ir. George C. Snead, Jr. , Director of Administration Public Safety ~r. James D. Ritchie, Director of ltuman Resources ~r. Wiltiar~ F. Clark, Director of Public Works Mr. Barry L. Key~ ~udget and Systems and Room456 Munk:ipolBultding 215 Church Aveoue, S.W. Roanc~e, Vlrglnla24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28748. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations General Government City Council (1) ............................... City Clerk (2) ................................. City Manager (3-6) ............................. Budget & Systems (7-10, 123-124) ............... Citizens Request for Service (11) .............. City Attorney (12-14) ......................... Finance (15-17) ............................... Billings & Collections (18-20) ............... Municipal Auditing (21-22) ................... Registrar (23) ............................... Treasurer (24-26) ............................ Commissioner of Revenue (27-28) .............. Real Estate Valuation (29) ................... Board of Equalization (30-31) ................ General Services (32-34) .............. Dir. of Administration & Public Safety Personnel Management (39-43) .................... Director of Public Works (44-45) ................ Director of Human Resources (46-49) ............. Director of Utilities & Operations (50-53) ...... $ 7,294,554 162,727 221,515 320,670 226,333 61,240 394,674 1,265,841 672,732 375 772 221 994 553 592 799 996 607 935 20 196 465 101 93 673 500 934 93 939 127 417 108 273 Judicial Administration Sheriff (54-55) ................................. Commonwealth Attorney (56-60) ................... Clerk of Circuit Court (61-62) .................. General District Court (63-67) .................. Circuit Court (68-70) ........................... Juvenile & Domestic Relations Court Clerk (71).. Public Safety Jail (72-78) .................................... Police - Administration (79-80) ................. Police Investigation (81) ..................... Police Patrol (82-85) ......................... Police Services (86-88) ....................... Police - Training (89-93) ....................... Fire Suppression (94-97) ...................... Fire - Training (98) ............................ Emergency Services (99-105) ..................... Emergency Medical Services (106-107) ............ Building Inspections (108-109) .................. Juvenile Detention Home (110-111) ............... Juvenile Probation House (112-117) .............. Crisis Intervention (118-122) ................... P0blic Works Grounds Maintenance (125-129) ................... Street Maintenance (130-131) .................... Street Paving (132) ............................. Communications (133-136) ........................ Snow Removal (137) .............................. Street Lighting (138) .......................... Signals & Alarms (139-143) ..................... Refuse Collection (144-146) .................... Custodial Services (147-148) ................... Engineering (149-150) .......................... Building Maintenance (151-158) ................. Health and Welfare Social Services - Administration'(159) .......... Food Stamps (160) ............................... Income Maintenance (161) ........................ Social Services - Services (162) ................ Employment Services (163) ....................... Temp. Emergency Food Assistance Program (164)... Nursing Home (165-168) .......................... Parks, Recreation & Cultural Parks & Recreation (169-174) .................... Libraries (175-176) ............................. Community Development Community Planning (177-182) .................... Municipal Parking Garage (183) .................. Education Administration (184-191) ........................ Instruction (192-249) ........................... Attendance/Health Services (250-253) ............ Transportation (254-261) ........................ School Food Services (262-268) .................. $ 2,509 682 1,063 953 524 518 673 927 32 936 70 836 19 609 21,715,705 2,897 667 105~006 1,579 028 5,154 906 1,205 031 190 039 7,380 618 62,807 187 676 322 970 538.336 542.673 286.108 320 377 16,241 940 2,552 398 2,129 469 691 716 1,266 208 84 197 921 979 621 493 3,222 887 870 379 961013 2,920 201 10,441 398 711,639 429,547 2,401,654 3,692,850 337,339 500 1,020,173 2,878,508 1,120,554 1,468,781 959,526 266,732 114,479 54,789,762 888,939 32,463,993 375,029 1,735,767 2,764,557 Operation/Maintenance of Plant (269-287) ........ Fixed Charges (288-295) ......................... Summer School (296) ............................. Capital Outlay (297-299) ........................ Fund Balance Reserve for Prior Year Encumbrances (300) ....... 1) Gratuities 2) Admin. Supplies 3) Admin. Supplies 4) Publications & Subscriptions 5) Training & Devel. 6) Furniture & Equip. 7) Admin. Supplies 8) Expend. Equipment 9) Publications & Subscriptions 10) Furniture & Equip. 11) Furniture & Equip. I2) Admin. Supplies 13) Expend. Equipment 14) Furniture & Equip. 15) Admin. Supplies 16) Expend. Equipment 17) Furniture & Equip. 18) Fees for Profess. Services 19) Admin. Supplies 20) Furniture & Equip. 21) Fees for Profess. Services 22) Expend. Equip. 23) Admin. Supplies 24) Admin. Supplies 25) Expend. Equipment 26) Furniture & Equip. 27) Admin. Supplies 28) Furniture & Equip. 29) Admin. Supplies 30) Admin. Supplies 31) Equipment Rental/ Lease 32) Admin. Supplies 33) Expend. Equipment 34) Furniture & Equip. 35) Admin. Supplies 36) Expend. Equipment 37) Publications & Subscriptions 38) Furniture & Equip. 39) Fees for Profess. Services (001-001-1110-2155) (001-001-1120-2030) (001-002-1211-2030) 001-002-1211-2040) 001=002-1211-2044) 001-002=1211-9005) 001-002-1212-2030) 001-002-1212-2035) 001-002-1212-2040) 001=002-1212-9005) 001=002-1213-9005) 001-003-1220-2030) 001-003-1220-2035) 001-003-1220-9005) 001-004-1231-2030) 001-004-1231-2035) 001-004-1231-9005) 001-004-1232-2010) 001-004-1232-2030) (001-004-1232-9005) (001-005-1240-2010) (001-005=1240-2035) (00t-010-1~10-2030) (001-020-1234-2030) (001=020-1234-2035) (001-020-1234-9005) (001-022-1233-2030) (001-022-1233-9005) (001-023-1235-2030) (001-023-1236-2030) (001-023-1236-3070) (001-050-1237-2030) (001-050-1237-2035) (001-050-1237-9005) (001-050-1260-2030) (001-050-1260-2035) (001-050-1260-2040) (001-050-1260-9005) (001-050-1261-2010) $ 5,794,750 9,601,758 187,284 63,651 $(1,755,048) 35 295 103 97 1,217 2,491 31 1,029 8O 5,970 3,488 26 3,260 2,318 7,165 1,525 9,286 1,575 572 18,783 43,600 175 97 85 2,028 3,050 399 2,797 4,094 9 49 626 680 10,282 112 144 24 3,427 8,900 40) Admin. Supplies 41) Expend. Equipment 42) Medical 43) Furniture & Equip. 44) Admin. Supplies 45) Furniture & Equip. 46) Admin. Supplies 47) Expend. Equipment 48) Contributions 49) Furniture & Equip. 50) Admin. Supplies 51) Expend. Equipment 52) Publications & Subscriptions 53) Furniture & Equip. 54) Admin. Supplies 55) Expend. Equipment 56) Expend. Equipment 57) Admin. Supplies 58) Publications & Subscriptions 59) Maint. Equi~pment 60) Furniture & Equip. 61) Admin. Supplies 62) Publications & Subscriptions 63) Fees for Profess. Services 64) Admin. Supplies 65) Expend. Equip. 66) Publications & Subscriptions 67) Furniture & Equip. 68) Fees for Profess. Services 69) Admin. Supplies 70) Publications & Subscriptions 71) Expend. Equip. 72) Fees for Profess. Services 73) Admin. Supplies 74) Expend. Equipment 75) Training & Devel. 76) Maint. - Equipment 77) Maint. Buildings 78) Furniture & Equip. 79) Admin. Supplies 80) Publications & Subscriptions 81) Publications & Subscriptions 82) Admin. Supplies 83) Expend. Equipment (001-050-1261-2030) (001-050-1261-2035) (001-050-1261-2062) (001-050-1261-9005) (001-052-1280-2030) (001-052-1280-9005) (001-054-1270-2030) (001-054-1270-2035) (001-054-1270-3771) (001-054-1270-9005) (001-056-1250-2030) (001-056-1250-2035) 001-056-1250-2040) 001-056-1250-9005) 001-024-2140-2030) 001-024-2140-2035) 001-026-2210-2035) 001-026-2210-2030) 001-026-2210-2040) 001-026-2210-2048) 001-026-2210-9005) 001-028-2111-2030) 001-028-2111-2040) 001-070-2120-2010) 001-070-2120-2030) 001-070-2120-2035) 001-070-2120-2040) 001-070-2120-9005) 001-072-2110-2010) 001-072-2110-2030) (001-072-2110-2040) (001-078-2131-2035) (001-024-3310-2010) (001-024-3310-2030) (001-024-3310-2035) (001-024-3310-2044) (001-024-3310-2048) (001-024-3310-2050) (001-024-3310-9005) (001-050-3111-2030) (001-050-3111-2040) (001-050-3112-2040) (001-050-3113-2030) (001-050-3113-2035) 209 399 4,605 2,098 624 3,427 101 144 37 3,175 45 144 24 3,175 38 700 1,351 78 97 55 5,410 976 97 68 1,430 596 898 1,227 97 593 205 245 614 577 5O 461 649 1,407 13,544 91 17 115 3,029 3,375 84) Medical 85) Wearing Apparel 86) Admin. Supplies 87) Expend. Equipment 88) Publications & Subscriptions 89) Admin. Supplies 90) Expend. Equipment 91) Publications & Subscriptions 92) Wearing Apparel 93) Other Equipment 94) Admin. Supplies 95) Expend. Equipment 96) Maint. - Equipment 97) Wearing Apparel 98) Training & Devel. 99) Fees for Profess. Services 100) Admin. Supplies 101) Expend. Equipment 102) Publications & Equipment 103) Training & Devel. 104) Chemicals 105) Furniture & Equip. 106) Expend. Equipment 107) Training & Devel. 108) Admin. Supplies 109) Furniture & Equip. 110) Admin. Supplies 111) Medical 112) Fees for Profess. Services 113) Admin. Supplies 114) Housekeeping Supp. 115) Expend. Equipment 116) Food 117) USDA - Expend. 118) Admin. Supplies 119) Expend. Equipment 120) Medical 121) Program Activities 122) USDA - Expend. 123) Admin. Supplies 124) Expend. Equipment 125) Expend. Equipment 126) Maint. - Equipment 127) Maint. - Buildings 128) Other Equipment 129) Project Supplies 130) Project Supplies 131) Maintenance of Infrastructures (001-050-3113-2062) (001-050-3113-2064) (001-050-3114-2030) (001-050-3114-2035) (001-050-3114-2040) 001-050-3115-2030) 001-050-3115-2035) 001-050-3115-2040) 001-050-3115-2064) 001-050-3115-9015) 001-050-3213-2030) 001-050-3213-2035) 001-050-3213-2048) 001-050-3213-2064) 001-050-3214-2044) 001-050-3520-2010) 001-050-3520-2030) 001-050-3520-2035) (001~050-3520-2040) (001-050-3520-2044) (001-050-3520-2045) (001-050-3520-9005) (001-050-3521-2035) (001-050-3521-2044) (001-052-3410-2030) (001-052-3410-9005) (001-054-3320-2030) (001-054-3320-2062) (001-054-3350-2010) (001-054-3350-2030) (001-054-3350-2032) (001-054-3350-2035) (001-054-3350-2060) (001-054-3350-3000) (001-054-3360-2030) (001-054-3360-2035) (001-054-3360-2062) (001-054-3360-2066) (001-054-3360-3000) (001-002-1212-2030) (001-002-1212-2035) (001-050-4340-2035) (001-050-4340-2048) (001-050-4340-2050) (001-050-4340-9015) (001-050-4340-3005) (001-052-4110-3005) (001-052-4110-3055) 72 1,233 3,691 985 45 328 268 317 250 579 2,029 1,603 2,994 28,011 73 1,050 434 2,722 22 1,120 563 14,337 1,331 200 171 6,854 226 77 5,364 636 51 444 255 2,621 459 266 364 202 1,795 337 270 1,500 5,444 1,974 15,573 9,126 2,284 48,598 132) Fees for Profess. Services 133) Admin. Supplies 134) Expend. Equipment 135) Project Supplies 136) Other Equipment 137) Other Equipment 138) Maint. - Equipment 139) Admin. Supplies 140) Expend. Equipment 141) Maint. - Equipment 142) Maintenance of Infrastructures 143) Other Equipment 144) Admin. Supplies 145) Dues & Memberships 146) Vehicular Equip. 147) Project Supplies 148) Maintenance 3rd Party Contract 149) Admin. Supplies 150) Furniture & Equip. 151) Admin. Supplies 152) Expend. Equipment 153) Project Supplies 154) Maintenance - General Fund 155) Maintenance - Enterprise Funds 156) Maintenance - 3rd Party Contract 157) Furniture & Equip. 158) Vehicular Equip. 159) Admin. Supplies 160) Admin. Supplies 161) Admin. Supplies 162) Admin. Supplies 163) Admin. Supplies 164) Equipment Rental/ Lease 165) Housekeeping Supp. 166) Food 167) Medical 168) Program Activities 169) Fees for Profess. Services 170) Admin. Supplies 171) Chemicals 172) Program Activities 173) Tournaments 174) Ceramics 175) Admin. Supplies 176) Publications & Subscriptions (001-052-4120-2010) (001-052-4130-2030) (001-052-4130-2035) (001-052-4130-3005) (001-052-4130-9015) (001-052-4140-9015) (001-052-4150-2048) (001-052-4160-2030) (001-052-4160-2035) (001-052-4t60-2048) (001-052-4160-3055) (001-052-4160-9015) (001-052-4210-2030) (001-052-4210-2042) (001-052-4210-9010) (001-052-4220-3005) (001-052-4220-3056) (001-052-4310-2030) (001-052-4310-9005) 001-052-4330-2030) 001-052-4330-2035) 001-052-4330-3005) 001-052-4330-3050) 001-052-4330-3051) 001-052-4330-3056) 001-052-4330-9005) 001-052-4330-9010) 001-054-5311-2030) 001-054-5312-2030) 001-054-5313-2030) 001-054-5314-2030) 001-054-5316-2030) 001-054-5317-3070) (001-054-5340-2032) (001-054-5340-2060) (001-054-5340-2062) (001-054-5340-2066) (001-050-7110-2010) (001-050-7110-2030) (001-050-7110-2045) (001-050-7110-2066) (001-050-7110-2130) (001-050-7110-2135) (001-054-7310-2030) (001-054-7310-2040) 41,716 1,089 960 9,653 529 1,052 79 1,584 138 10,493 2,975 1,226 103 97 198,421 303 206 1,561 1,050 98 985 59 24,674 32,956 21,776 849 3,076 331 494 1,300 1,058 200 5OO 1,155 430 689 36 875 347 784 1,573 5,070 90 943 796 177) Maint. Contracts 178) Admin. Sopplies 179) Expend. Equipment 180) Mini Grants 181) Contributions 182) Furniture & Equip. 183) Fees for Profess. Services 184) Postage 185) Contractual Srvcs. 186) Office Supplies 187) Reports & Census 188) Travel Expenses Administration 189) Travel Expenses - Administration 190) Reports & Census 191) Travel Expenses - Administration 192) Other Instruct. Costs 193) Instruct. Supplies 194) Travel Expenses - Instructor 195) Other Instruct. Costs 196) Travel Expenses Instructor 197) Instruct. Supplies 198) Tuition - Other Div. in State 199) Tuition - Private Schools 200) Other Instruct. Costs 201) Instruct. Supplies 202) Textbooks 203) Travel Expenses - Instructor 204) Other Instruct. Costs 205) Instruct. Supplies 206) Textbooks 207) Travel Expenses Instructor 208) Other Instruct. Costs 209) Instruct. Supplies 210) Textbooks 211) Travel Expenses Instructor 212) Instruct. Supplies 213) Textbooks 214) Travel Expenses - Instructor (001-052-8110-2005) (001-052-8110-2030) (001-052-8110-2035) (001-052-8110-3770) (001-052-8110-3771) (001-052-8110-9005) (001-056-8140-2010) (001-060-6001-6065-0301) (001-060-6001-6065-0302) (001-060-6001-6065-0303) (001-060-6001-6065-0304) (001-060-6001-6065-0401) 001-060-6001-6066-0401) 001-060-6001-6067-0304) 001-060-6001-6067-0401) 001-060-6002-6001-0308) 001-060-6002-6001-0309) 001-060-6002-6001-0402) 001-060-6002-6005-0308) 001-060-6002-6005-0402) 001-060-6002-6005-0309) (001-060-6002-6010-0305) (001-060-6002-6010-0306) (001-060-6002-6010-0308) (001-060-6002-6010-0309) (001-060-6002-6010-0311) (001-060-6002-6010-0402) (001-060-6002-6015-0308) (001-060-6002-6015-0309) (001-060-6002-6015-0311) (001-060-6002-6015-0402) (001-060-6002-6020-0308) (001-060-6002-6020-0309) (001-060-6002-6020-0311) (001-060-6002-6020-0402) (001-060-6002-6021-0309) (001-060-6002-6021-0311) (001-060-6002-6021-0402) 276 426 874 100 820 530 8OO 18 477 8,072 65 847 225 7 23 312 3,891 33 1,788 378 4,760 18,021 58,995 3,985 1,781 1,451 100 175 4,253 3,761 1,634 6,210 4,402 109,188 780 1,748 2,559 673 215) Textbooks 216) Travel Expenses - Instructor 217) Instruct. Supplies 218) Textbooks 219) Other Instruct. Costs 220) Instruct. Supplies 221) Textbooks 222) Travel Expenses Instructor 223) Instruct. Supplies 224) Textbooks 225) Other Instruct. Costs 226) Instruct. Supplies 227) Other Instruct. Costs 228) Instruct. Supplies 229) Instruct. Supplies 230) Instruct. Supplies 231) Other Instruct. Costs 232) Textbooks 233) Textbooks 234) Other Instruct. Costs 235) Instruct. Supplies 236) Instruct. Supplies 237) Other Instruct. Costs 238 Textbooks 239 Other Instruct. Costs 240 In Srvc. Supplies 241 Travel Expenses Administration 242 Travel Expenses Instructor 243 In Service - Conference Travel 244 Travel Expenses - Instructor 245) Travel Expenses - Instructor 246) Library Books, Supplies 247) Other Instruct. Costs 248) Textbooks 249) Instr. Clerical Services 250) Psychologist Intern (001-060-6002-6022-0311) $ (001-060-6002-6022-0402) (001-060-6002-6023-0309) (001-060-6002-6023-0311) (001-060-6002-6024-0308) (001-060-6002-6024-0309) (001-060-6002-6024-0311) (001-060-6002-6024-0402 (001-060-6002-6025-0309 (001-060-6002-6025-0311 001-060-6002-6026-0308 001-060-6002-6026-0309 001-060-6002-6027-0308 (001-060-6002-6027-0309 001-060-6002-6028-0309) 001-060-6002-6029-0309) 001-060-6002-6029-0308) 001-060-6002-6029-0311) 001-060-6002-6030-0311) 001-060-6002-6030-0308) 001-060-6002-6030-0309) 001-060-6002-6031-0309) 001-060-6002-6031-0308) 001-060-6002-6031-0311) 001-060-6002-6040-0308) 001-060-6002-6045-0307) 001-060-6002-6045-0401) (001-060-6002-6045-0402) (001-060-6002-6045-0403) (001-060-6002-6050-0402) (001-060-6002-6055-0402) (001-060-6002-6060-0310) (001-060-6002-6065-0308) (001-060-6002-6065-0311) (001-060-6002-6065-0327) (001-060-6003-6010-0341) 73 511 20,965 138 2,620 623 223 48 1,287 2,133 422 2,254 30,119 1,060 1,307 3,486 7,160 1,162 1,693 5,331 14,480 147 100 2,898 106 5,256 1,357 273 9,677 338 76 4,127 64,517 70 1,300 2,500 251) Other Attend & Health Services 252) Travel Expenses - Attd/Health 253) Other Attend & Health Services 254) Other Transport. Costs 255) Pymts in lieu of Bus Service 256) Other Transport. Costs 257) Transportation by Contract 258) Other Transport. Costs 259) Bus Repairs, Parts, Supplies 260) Gasoline, Oil, Lubricants 261) Replacement of Service Vehicles 262) Food Costs 263) Food Service Supplies 264) Repair/Repl. of Food Srvc. Equip. 265) Food Service Service Contracts 266) Food Storage 267) Food Service Gas and Oil 268) Food Service Travel Expenses 269) Contr. Maint. Srvc. Equipment 270) Repair/Replacement of Equipment 271) Repair/Replacement of Equipment 272) Repair/Replacement of Equipment 273) Contr. Maint. Svc. Equipment 274) Repair/Replacement of Equipment 275) Repair/Replacement of Equipment 276) Contr. Maint. Svc. Equipment 277) Motor Vehicle Maintenance 278) Electrical Srvcs. 279) Custodial Supplies (001-060-6003-6010-0312) (001-060-6003-6010-0404) (001-060-6003-6050-0312) (001-060-6004-6005-0316) (001-060-6004-6010-0315) (001-060-6004-6010-0316) (001-060-6004-6070-0314) (001-060-6004-6070-0316) (001-060-6004-6070-0317) (001-060-6004-6070-0318) (001-060-6004-6070-0502) (001~060-6005-6075-0319) (001-060-6005-6075-0320) (001-060-6005-6075-0321) (001-060-6005-6075-0322) (001-060-6005-6075-0324) (001-060-6005-6075-0326) (001-060-6005-6075-0405) (001-060-6006-6015-0335) (001-060-6006-6015-0504) (001-060-6006-6020-0504) (001-060-6006-6021-0504) (001-060-6006-6023-0335) (001-060-6006-6027-0504) (001-060-6006-6030-0504) (001-060-6006-6055-0335) (001-060-6006-6065-0903) (001-060-6006-6080-0328) (001-060-6006-6080-0331) 2,318 250 25,241 8OO 147 129 8OO 21,080 30,048 542 20,788 62,702 13,668 2,019 57 594 163 20 18,017 2,520 2,284 4,238 864 1,125 6,695 35 14 19,662 29,833 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 3OO Fuel Other Expenses Contr. Maint. Svc. - Bldgs. & Grnds. Contr. Maint. Svc. - Equipment Other Expenses Building Materials Repair/Replacement of Equipment Repair/Replacement of Motor Vehicles Rent/Lease of Equipment Rent/Lease of Equipment Rent/Lease of Equipment Bonus Medical Exams Insurance Rent/Lease of Buildings Rent/Lease of Equipment Summer School Instr. Supplies Furniture & Equip. Furniture & Equip. Alterations of Buildings Reserve for Prior Year Encumbrances (001-060-6006-6080-0332) (001-060-6006-6080-0336) (001-060-6006-6085-0334) (001-060-6006-6085-0335) (001-060-6006-6085-0336) (001-060-6006-6085-0337) (001-060-6006-6085-0504) (001-060-6006-6085-0505) (001-060-6007-6015-0221) (001-060-6007-6020-0221) (001-060-6007-6027-0221) (001-060-6007-6065-0216) (001-060-6007-6065-0215) (001-060-6007-6065-0218) (001~060-6007-6065-0220) (001-060-6007-6065-0221) (001-060-6008-6005-0339) (001-060-6010-6050-0510) (001-060-6010-6060-0510) (001-060-6010-6085-0514) (001-3331) 26,731 45 9,840 12,550 5,345 51,171 2,775 2,574 26,368 10,200 593 1,806 15 525 7,348 92,711 123 13,843 23,522 26,287 (1,755,048) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk RECE! CED c,~ o~ .o^.o~,~, VA. C~TY ' ~' ' : ~ July 27, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Reappropriation for Outstanding Encumberances as of June 30, 1987 At the close of fiscal year 1987, budget funds were obligated for outstanding encua~brances. Purchase orders or con- tracts had been issued for the goods and services as of the close of FY87, but delivery of the goods, or performance of the services are not completed. Reappropriation of these funds brings forward the unspent budget funds that were originally appropriated and obligated contractually for the goods and services. The appro- priation amounts are as follows: General Fund Open encumbrances $1~755~048 $ 32,470 $ 848,979 Water Fund Open encumbrances Sewage Fund Open encumbrances · Civic Center Fund Open encumbrances $ 2,347 Honorable Mayor and Members of City Council Page 2 July 27, 1987 Internal Service Fund Open encumbrances $ 253,790 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these expenditures may be properly classified and liquidated. JMS:mr Office of the City Clen~ July 29, 1987 File #237-177 BreakeIl, Inc. P. 0. Box 6414 Roanoke, Virginia 24017-0414 Ladies and GentZemen: I am enclosing copy of Ordinance No. 28754, accepting your bid for construction of repairs to the eest and west stands of Victory Stadium, in the total amount of $114,296.00, which Ordinance was adopted by the Council of ~he City of Roanoke at a regular meeting held on ^~onday, July 27, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eric. cc: Mr. Mr. Mr. W. Robert Herbert, City Manager WiZburn C. DibIing, Jr., City Attorney Joel M. SchZanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation Mr. Barry L. Key, Oudget and Systems Ms. Delores C. Daniels, Citizens' Request for Service and Room 456 Munictl:x~l Building 215 (~nurch Avenue, S.W. Roanoke, Vlrginl~ 240t I (703) 981-2541 Office of the City Clen~ JuZy 29, 1987 File #237~177 Structures & UtiZities Company, P. 0. Box 2218 Christiansburg, Virginia 24068 Construction Services of Roanoke, 3812 Bunker HiZi Drive, S. W. Roanoke, Virginia 24018 [nc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28754, accepting the bid of Breakell, Inc., for construction of repairs to the east and west stands of Victory Stadium, in the total amount of $114,296.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting heZd on Monday, July 27, 1987. On behalf of the CounciI, I wouZd like to express appreciation for submitting your bid on the abovedescribed project. SincereZy, Mary F. Parker, CMC City CZerk MFP:ra Eric. P, oom 456 Municipal Building 215 Chu~h A~'~ue, S.W. Roanoke, Vlrglnto 24011 (703) 98'~-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28754. VIRGINIA, AN ORDINANCE accepting the bid of Breakell, Inc., for construction of repairs to the East and West Stands of Victory Stadium as approved by the Federal Emergency Management Agency and the Virginia Department of Emergency Services, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Breakell, Inc., made to the City in the total amount of $114,296.00 for construction of repairs to the East and West Stands of Victory Stadium as approved by the Federal Emergency Management Agency and such bid being in full tions made therefor and as provided in the contract said bidder, which bid is on file in the Office of and is hereby ACCEPTED. 2. The City Manager or the Virginia Department of Emergency Services, compliance with the City's plans and specifica- documents offered the City Clerk, be the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal nance shall In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this ordi- be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Clerk July 29, 1987 File #60-237 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. SchIanger: I am attaching copy of Ordinance No. 28753, amending and reor- daining certain sections of the 1987-88 Capital Fund Appropriations, to ~rovide for the appropriation of $114,296..00 for construction of repairs to the east and west stands of Victory Stadium, which Ordinance was adopted by the CounciZ of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. SincereZy, ~ ~iary F. Parker, CMC City Clerk MFP:ra Enc. CC: ~r. Mr. W. Robert Herbert, City ~anager William F. Clark, Director of Public Works Mr. Charles M. ftuffine, City Engineer ~ls. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation Mr. Barry L. Key, Budget and Systems Ms. Delores C. Daniels, Citizens~ Request for Service and Room456 Munlcif~alBulldlng 215C~urchAvenue,$.W. Roanoke, Vlrginia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28753. AN ORDINANCE to amend and reordain certain sections of 1987-88 Capital Fund Appropriations, and providing for an emergency. the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Capital Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Other Infrastructures Flood of 1985 (1-2) ................................ $ 1,057,006 674,326 Revenue Due from Federal Flood of 1985 Victory Federal Revenue Flood of 1985 Victory Due from State Flood of 1985 Victory State Revenue Flood of 1985 Victory Stadium Stadium Stadium Stadium (3) .................. (4) .................. (5) .................. (6) .................. 85,722 85,722 28,574 28,574 (1) Appr. from Fed. (2) Appr. from State (3) Due from Federal (4) Fed. Revenue Victory Stadium (5) Due from State (6) State Revenue - Victory Stadium (008-002-9574-9002) (008-002-9574-9007) (008-1153) (008-008-1234-1060) (008-1166) (008-008-1234-1062) $ 85,722 28,574 85,722 85,722 28,574 28,574 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Flood Damage Repair Victory Stadium East and West Stands Roanoke, Virginia I. Back~round: City Council, at its May 4, 1987 meeting, publicly opened and read aloud, bids for Flood Damage Repair at Victory Stadium under the East and West Stands. mJ Three bids were received for this project with Breakell, Inc. of Roanoke, Virginia submitting the low bid of $149~000.00. Time of construction was quoted as one hundred and fifty (150) consecutive calendar days. Victory Stadium, during the November, 1985 Flood, was inun- dated by approximately twelve feet of water. Under the east stands the water destroyed most of the old O.I.C. office spa- ces since they were constructed mostly wood studs and plywood. The water was high enough to inundate the ceilings and lights. This contract does not replace all of the par- titions in the O.I.C. area but merely cleans the area to be used as storage. The west stands were more open and only the two rows of lights nearest the field and all of the area electric panels were flooded. The west side had been cleaned more than the east side also because of the use by the Grounds Maintenance Department. State of Virginia Department of Emergency Services and the Federal Emergency Management Agency (FEMA) reviewed the contract documents and their Damage Survey Report (DSR) Nos. 16529 and felt that the work specified exceeded the flood damage covered by the DSR. The electrical replacement under the west stands should be confined to the two rows of lights that were under water as well as the distribution panels that had been flooded. The walk replacement on the east side was not approved because it was not damaged totally due to the '85 flood but to previous floods and time as well. (The City has been replacing these walks for several years.) Page 2 II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Funding of the project. D. Time of completion. III. Alternatives are: Award a lump sum contract in the amount of $114,296.00 and one hundred and fifty (150) consecutive calendar days to Breakell, Inc., of Roanoke, Virginia for Flood Damage Repair under the East and West Stands at Victory Stadium according to the contract documents as prepared by the City Engineer and as modified by FEMA and the State of Virginia. 1. Compliance of the bidders with the requirements of the contract documents was met. Amount of the low bid was not acceptable to FEMA and the State of Virginia Department of Emergency Services. The contract documents have been revised and are now accep- table to all three parties. Fundin~ will be reimbursed by Federal and State agencies for the amount of the negotiated contract (no con- tingency funding is established for the flood repair projects). Any change order required during the course of the project will be handled Administratively or by Council as required. Time of completion is quoted as one hundred and fifty (150) consecutive calendar days which is acceptable. We have now used over two months in trying to reach an agreement as to the scope of the project with the State and Federal Departments. Breakell, Inc. has extended their time of bid acceptance until August 1. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would probably change if re-bid at a later date. Page 3 3. Fundin~ would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Authorize the City Manager to enter into a contractural agreement with Breakell, Inc. of Roanoke, Virginia to perform the Flood Damage Repair to the East and West Stands of Victory Stadium in accordance with the contract documents as prepared by the City Engineer and the modifications as approved by the Federal and State Departments for the sum of $114~296.00. Work to be performed in one hundred and fifty (150) consecutive calendar days. Appropriate $114,296.00 to account number 008-002-9574-9154, Flood of '85 Damage Repair, and establish an accounts receivable from the Federal Government for $85~722.00 and the State Government for $28~574.00. D. Reject the other bids received. Respectfully submitted, Robert A. Garland, Chairman William F. Clark RAG/LBC/mm Attachment: Tabulation of Bids cc: City Manager City Attorney Director of Finance Budget and Systems Citizens' Request for Service City Engineer Construction Cost Technician ~Snead, Jr. TABULATION OF BIDS FLOOD DAMAGE REPAIR VICTORY STADIUM EAST AND WEST STANDS ROANOKE, VIRGINIA Bids opened before City Council on May 4, 1987 at 2:00 p.m. BIDDER LUMP SUM TIME BOND Breakell, Inc. $149,000.00 * 150 YES Construction Services of Roanoke, Inc. 150,400.00 120 YES Structures and Utilities Co., Inc. 166,924.00 150 YES Negotiated contract with Breakell, Inc., Federal Emergency Management Agency (FEMA), State of Virginia Department of Emergency Services and City of Roanoke to arrive at an agreeable amount of work approved by Damage Survey Report No. 16529. ~nd, Chairman William F. Clark Office of City Engineer Roanoke, Virginia July 27, 1987 CiTY ~7 ~i /" !']~ Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Flood Damage Repair Victory Stadium East and West Stands Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Budget and Systems Citizens' Request for Service City Engineer Construction Cost Technician Office of the City Cied~ May 6, 1987 File #122-237 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Cor~nittee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for flood damage repair of East and West Stands, Victory Stadium, were opened and read before the Councit of the City of Roanoke at a regular meeting held on Monday, May 4, 1987: BIDDER BASE BID TOTAL Breakeil, Incorporated Construction Services of Roanoke, Inc. Structures & Utilities Company, Inc. $149,000.00 150,400.00 166,924.00 On motion, duly seconded and adopted, the bids were referred you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC City Clerk to MFP:ra Room456 Munlclpall~ildlng 215 Church Avenue, S.W. Roanoke, Virginlo24011 (703)981-2541 Mr. Robert A. Garland, Chairman Mr. William F. Clark Mr. George C. Snead, Jr. Page 2 May 4, 1987 cc: Breakell, Incorporated, P. O. Box 6414, 24017-0414 Construction Services of Roanoke, Inc., Drive, S. W., Roanoke, Virginia 24018 Structures & Utilities Company, Inc., Christiansburg, Virginia 24068 Mr. Wilburn C. Dibling, Jr., City Attorney Roanoke, Virginia 3812 Bunker Hill P. O. Box 2218, O~:e o~ fne O~y Oerk July 29, 1987 File #246 Fores~ liill Associates of Roanoke Inc. 1101Montrose Avenue, S. Roanoke, Virginia 24013 ~uilding Specialists, Inc. 215 South ~larket Street Salem, Virginia 24153 Construction Services of Roanoke, Inc. 3812 Bunker Hilt Drive, S. Roanoke, Virginia 24018 Martin Brothers Contractors, 2213 Patterson Avenue, S. W. Roanoke, Virginia 24016 Ladies and Gentlemen: I am enclosing copy of Resolution No. 28755, rejecting all bids for certain alterations and additions to the Knights of Pythias building, which Resolution was adopted by the Council of the City of Roanoke at ~ regular meeting held on Monday, July 27, 1987. On behalf of the Council, £ would like to express appreciation for sub~zitting your bid for alterations and additions to the Knights of Pythias building. Sincerely, _~~ A;ary F. ~'arker, CMC City Clerk MFP: ra Enc. c C: ~.r. W. Robert fierbert, City Manager ~ir. Witburn C. Dibling, Jr., City Attorney Mr. James D. Ritchie, Director of Human Resources Ms. Carolyn I~. Barrett, Manager, Fifth District Employment and Training Consortium, 425 West Campbell Avenue, Roanoke, Virginia 24016 Mr. William F. Clark, Director of Public ~yorks Mr. Charles M. Huffine, City Engineer ~s. Sarah E. Fitton, Construction Cost Technician Mr. Barry L. Key, Budget and Systems Ms. Delores C. Daniels Citizens' Reauest for Service Room ~6 Munlcl~l~ildi~ 21~ ~urchAve~,S.W.l~oke,~24011 (703~98t-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28755. A RESOLUTION rejecting all bids for certain alterations and additions to the Knights of Pythias building. and the REJECTED. 2. The City Clerk is express to each the City's 3. The City Manager BE IT RESOLVED by the Council of the City of Roanoke that: 1. Ail bids received by the City for performing alterations additions to the Knights of Pythias building to accommodate Fifth District Employment and Training Consortium are hereby the scope of the project deemed advisable and to cause jeer to be readvertised for bids. directed to notify all bidders and to appreciation for said bids. is authorized to make any changes in the pro- ATTEST: City Clerk. Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council Subject: Bid Committee Report Alterations and Additions Knights of Pythias Building for Fifth District Employment and Training Consortium Roanoke, Virginia I. Back~round: A. City Council, at its June 15, 1987 meeting, publicly opened and read aloud bids for the above project. Four (4) bids were received with Construction Services of Roanoke, Inc., submitting the low bid in the amount of $85~614.00. Time of construction was quoted as ninety (9--0) consecutive calendar days. Project as bid was to accommodate the Fifth District Employment and Training Consortium (F.D.E.T.C.). Since receiving the bids, a further study has been made to accom- modate another department along with the F.D.E.T.C. The change in scope is great enough that the bids as received should be rejected, the contract documents revised and new bid proposals solicited. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundin~ of the project. D. Time of completion. Page 2 III. Alternatives are: A. Reject all bids as received, revise the contract documents and re-bid the project. 1. Complaince of the bidders with the requirements of the contract documents is not an issue. Amount of the low bid is not an issue. By revising the drawings to accommodate two departments rather than one, a considerable saving can be made. 3. Fundin~ would not be encumbered at this time. 4. Time of completion will be extended but the savings in funds can more than justify the additional time. Award a lump sum contract in the amount of $85~614.00 and ninety (9--0) consecutive calendar days construction time to Construction Services of Roanoke, Inc., for Alterations and additions to the Knights of Pythias Building for F.D.E.T.C. according to the contract documents as prepared by the City Engineer's office. Compliance of three of the four bidders, including Construction Services of Roanoke, Inc., with the requirements of the contract documents was met. One bidder did not submit a bidder's bond. Amount of the low bid is acceptable. However, by revising the contract documents to accommodate two departments rather than one, a considerable saving can be achieved. 3. Fundin~ would not be encumbered at this time. 4. Time of completion would be extended but the savings achieved will more than offset the time delay. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A and reject all bids as submitted. Authorize the City Manager to make changes in the scope of the project to accommodate another department along with the F.D.E.T.C. and readvertise the project for bids. CITY ~ ~., ; : si". Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Alterations and Additions Knights of Pythias Building for Fifth District Employment and Training Consortium Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Human Resources Director of Public Works Budget & Systems Citizens' Request for Service City Engineer Construction Cost Technician June 17, 1987 File #246 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. James D. Ritchie ) Gentlemen: The following bids for alterations and additions to the f~ights of Pythias Building for the Fifth District Employment and Training Consortium, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, June 15, 1987: BIDDER Construction Services of Roanoke, Forest Hill Associates of Roanoke, Building Specia. lists, Inc. Martin Brothers Contractors, Inc. BASE BID TOTAL On motion, duly seconded you for tabulation, Inc. $85,614.00 Inc. 87,214.00 90,916.00 93,950.00 and adopted, the bids were referred report and recommendation to Council. Sincerely, Mary F. Parker, CMC City Clerk to MFP: ra cc: Construction Services of Roanoke, Inc., 3812 Bunker Hill Drive, S. W., Roanoke, Virginia 24018 Forest Hill Associates of Roanoke, [nc., llO1 Montrose Avenue, S. E., Roanoke, Virginia 24013 Building Specialists, Inc., 215 South Market Street, Salem, Virginia 24153 Martin Brothers Contractors, Inc., 2213 Patterson Avenue, S. W., Roanoke, Virginia 24016 Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 (:~urch Avenue, S.W. Roanoke, Vlrglnlo 2a,011 (703) 981-254'1 Office of ~he CIW Clerk July 29, 1987 File #305 Blankenship Roofing Company, P. O. Box 7616 Roanoke, Virginia 24019 Ladies and GentIeme.: I am enclosing copy of Ordinance No. 28756, accepting your propo- sal for construction of a roof replacement at the Juvenile Detention ltome in Coyner Sprin~s, in the total amount of $27,956.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra c c: l~.r. Mr. M r · Mr. Ms. Mr. Mr. Mr. Ms. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Charles M. iIuffine, City Engineer Sarah E. Fitton, Construction Cost Technician James D. Ritchie, Director of Human Resources Robert F. fiyatt, Manager, Juvenile Detention Home Barry L. Key, Budget and Systems Delores C. Daniels, Citizens' Request for Service Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 C~ce o~ ~ 0/~ C]e~ July 29, 1987 File #305 Leonard Smith Sheet metal and Roofing, Inc. P. O. Box 994 Salem, Virginia 24153 John T. ~organ Roofing and Sheet Metal Company, P. O. Box 1286 Roanoke, Virginia 24006 I. N. McNeil Roofing and Sheet Metal Company, P. O. Box 973 Roanoke, Virginia24005 Valley Roofing Corporation P. O. Box 1329 Roanoke, Virginia 24007 Ladies and Gentlemen: I am enclosin9 copy of Ordinance No. 28756, accepting the bia of Blankenship Roofing Company, Inc., for construction of a roof replacement at the Juvenile Detention Home in Coyner Springs, in the total amount of $27,956.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. On behalf of the Council, I wou~d ~ike to for submitting your bid for construction of the Juvenile Detention Home. express appreciation a roof replacement at Sincere fy, h~ary F. Parker, C~C City Clerk ~FP:ra Eric. Room456 MuniclpalBuildlng 215(~ur~Ave~ue, S.W.P, oanoke,~rginla24011 (703)981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28756. VIRGINIA, AN ORDINANCE accepting the bid of Blankenship Roofing Company, Inc., for construction of a roof replacement at the Juvenile Detention Home in Coyner Springs, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Blankenship Roofing Company, Inc., made to the City in the total amount of $27,956.00 for construction of a roof replacement at the Juvenile Detention Home in Coyner Springs, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express such bid. 4. In order to municipal government, nance shall be in full to each the City's appreciation for provide for the usual daily operation of the an emergency is deemed to exist, and this ordi- force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Roof Replacement Juvenile Detention Home for City of Roanoke Coyner Springs, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Human Resources Budget and Systems Citizens' Request for Services City Engineer Construction Cost Technician CITYCLU .! 577,i:~ Roanoke, Virginia July 27, 1987 Monorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Roof Replacement Juvenile Detention Home for City of Roanoke Coyner Springs, Virginia I. Background: City Council, at its' July 13, 1987, meeting, publicly opened and read aloud, bids for Roof Replacement for the Juvenile Detention Home roof at Coyner Springs, Virginia for the City of Roanoke. Five (5) bids were received for this project with Blankenship Roofing Co., Inc. of Roanoke submitting the low bid in the amount of $27~956.00. Time of construction is listed as 2_~5 consecutive calendar days. Existing roof was installed seven (7) years ago and has deteriorated to the point that it should be replaced as soon as possible. Council transferred $15~000.000, on June 22, 1987, from the Building Maintenance Fund account and authorized the Director of Finance to receive $15~000.00 from the roof guaranty com- pany and transfer both sums to a capital account for this project; Account Number 008-052-9590-9003. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the Iow bid. C. Funding of the project. D. Time of completion. Page 2 III. Alternatives are: Award a lump sum contract in the amount of $27~956.00 and 25 consecutive calendar days to Blankenship Roofing Co., Inc.-- for Roof Replacement at the Juvenile Detention Home according to the contract documents as prepared by the City Engineer's Office. 1. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. 3. Funding for the project is in Account Number 008-052-9590-9003. 4. Time of completion is acceptable. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would probably change if re-bid at a later date. 3. Fundin~ would not be encumbered at this time. Time of completion would be extended. This is the most deteriorated roof of any City-owned building and needs to be replaced as soon as possible. IV. Recommendation is that City Council take the following action. A. Concur with the implementation of Alternative A. Authorize the City Manager to enter into a contractural agreement with Blankenship Roofing Co., Inc. for the Roof Replacement on the Juvenile Detention Home at Coyner Springs in accordance with the contract documents as prepared by the City Engineer's Office in the amount of $27~956.00 and 2--5 consecutive calendar days. Page 3 Approve the encumbrance of $30,000.00 for this project; $27,956.00 for the contract amount plus $2,044.00 contingency amount. D. Reject the other bids received. Respectfully submitted, Robert A. Garland, Chairman RAG/LBC/mm Attachment: CC: Tabulation of Bids City Manager City Attorney Director of Finance Budget and Systems Citizens' Request for Service City Engineer Construction Cost Technician William F. Clark D. Rit chie TABULATION OF BIDS ROOF REPLACEMENT JUVENILE DETENTION HOME FOR CITY OF ROANOKE COYNER SPRINGS, VIRGINIA Bids opened before City Council on July 13, 1987 at 7:30 p.m. BIDDER LUMP SUM DAYS BOND Blankenship Roofing Co., Inc. $27,956.00 25 YES I. N. McNeil Roofing and Sheet Metal Co., Inc. $30,139.00 45 YES Valley Roofing Corp. $34,485.00 30 YES John T. Morgan Roofing and Sheet Metal Co., Inc. $36,749.00 90 YES Leonard Smith Sheet Metal and Roofing, Inc. $37,935.00 -- YES /~-'~ ' A~ Robert William F. Clark James D. Ritchie Office of City Engineer Roanoke, Virginia July 27, 1987 Office of the (D~, ~ July 15, 1987 File #305 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. James D. Ritchie ) Gentlemen: The following bids for roof replacement at the Juvenile Detention Home, Coyner Springs, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, July 13, 1987: BIDDER BASE BID TOTAL Blankenship Roofing Company, Inc. I. N. McNeil Roofing & Sheet Metal Company, Inc. Valley Roofing Corporation John T. Morgan Roofing & Sheet Metal Company, Inc. Leonard Smith Sheet Metal & Roofing, Inc. $27,956.00 30,139.00 34,485.00 36,749.00 37,935.00 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincere l y ,/~/~l~ Mary F. Parker, CMC City Clerk MFP:ra CC: Blankenship Roofing Company, Inc., P. O. Box 7616, Roanoke, Virginia 24019 I. N. McNeil Roofing & Sheet Metal Company, Inc., P. 0. Box 973, Roanoke, Virginia 24005 456 Mu~iclpol Building 215 Church A~nue, S.W. I~:~e, Virginia 24011 (703) 981-2541 Mr. Robert A. Garland Mr. William F. Clark Mr. James D. Ritchie Page 2 July 15, 1987 Valley Roofing Corporation, P. O. Box 1329, Roanoke, Virginia 24007 John T. Morgan Roofing & Sheet Metal Company, Inc., P. 0. Box 1256~ Roanoke~ Virginia 24006 Leonard Smith Sheet Metal & Roofing, Inc., P. 0. Box 994, Salem, Virginia ~24153 Mr. Wilburn C. Dibling, J~., City Attorney Ju~y 29, 1987 File #60-514 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28757, amending and reor- daini~g certain sections of the 1987-88 General Funa Appropriation Ordi. nance, providing for the transfer of $206,065.00 in connection with paving and profiling of various streets within the City of Roanoke, which Ordinance was adopted by the Council of the City of Roanoke at a regular ~leeting held on Monday, July 27, 1987. Sincerely, ~lar3d F. Parker, CMC City Clerk ~iFP:ra cc: Mr. W. Robert ~erbert, City Manager Mr. WiIlian~ F. Clark, Director of Public Works Mr. William L. Stuart, Manager, Street iiaintenance Mr. Charles M. Huffine, City Engineer Room 456 Munici~a{ Building 215 Church Avenue, S.W. Roanoke, Vlrglnlo 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of July, 1987. No. 28757. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Muncipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works $16,005,798 Street Paving (1) .................................. 856,065 Fund Balance Capital Maintenance & Equipment Replacement Progam - City (2) .......................................... $ 3,451,616 (1) Fees for Prof. Service (001-052-4120-2010) $ 206,065 (2) CMERP - City Unapprop. (001-3332) (206,065) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk OW~ce of ~ne Q~y Qe~ July 29, 1987 File #514 S. R. Draper Paving Company, 4742 Old Rocky Mount Road Roanoke, Virginia 24014 Ladies and Gentlemen: I am enclosing for paving and Roanoke, in the adopted by the Council of meeting held on Monday, July copy of Ordinance No. 28758, accepting your bid profiling of various streets within the City of total amount of $881,065.00, which Ordinance was the City of Roanoke at a regular 27, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco cc: Mr. W. Robert Herbert, City Manager ~ir. William F. Clark, Director of Public Works ~4r. William L. Stuart, i~anager, Street Maintenance Mr. Charles M. ffuffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 Church Avenue, S.W. Roonc~e, ~rg~nla 24011 (703) 981-2541 Office c~ ~he G~y (~e~ July 29, 1987 File #514 Adams Construction Company P. O. Box 12627 Roanoke, Virginia 24027 Virginia Asphalt Paving Company, P. 0. Box 8395 Roanoke, Virginia 24014 Into Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28758, accepting the bid of So R. Draper Paving Company, 1nc., for paving and profi~ing of various streets within the City of Roanoke, in the total amount of $881,065.00, which Ordinance was odopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 27, 1987. On behalf of the Council, I would tike to express appreciation for submitting your bid for paving and profiling of various streets within the City of Roanoke. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. P, oo~n 456 Munidpal Building 215 Church A~ue, S.W. Roc:x',:~e, Vlrglnla 24011 (700) 98t-2541 Office of the City C]erN July 29, 1987 File #9-514 Mr. W. Robert Iterbert, Chairman Roanoke Regional Airport Co,~iission Roanoke, Virginia Dear ~r. llerbert: I am attaching copy of a report of the Bid Committee transmitting recommendations with regard to bituminous concrete overlays and pavement profiling, and appropriation of $25,000.00 for paving at Roanoke Regional Airport. I am also attaching copy of Ordinance No. 28758, adopted by the Council on Monday, July 27, 1987, accepting the bid of S. R. Draper Paving Company, Inc., in the totat ar-tount of $881,065.00; authorizing the City Manager or the Assistont City ~anager and the City Cterk to execute the contract with S. R. Draper Paving Company, Inc., with a portion of said contract to be assigned to the Roanoke Regional Airport Com~,iission as more fully set out in the attached report. Sincerely, ~;ary F. Parker, C~IC City Clerk MFP:ra Enc. cc: bls. Cathy Commission Pendleton, Secretary, Roanoke Regional Airport Room 456 Munlcil:x)l Building 215 Church Avenue, S.W. Roanoke, Virginlo 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28758. VIRGINIA, AN ORDINANCE accepting the bid of S. R. Draper Paving Co., Inc., for paving and profiling of various streets within the City of Roanoke, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to exe- cute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by follows: 1. The bid of S. R. accepted total amount of the Council of the City of Roanoke as Draper Paving Co.. Inc., in the $881,065.00, for paving and profiling of various streets within the City of Roanoke, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the suc- cessful bidder, based on its proposal made therefor and the City's specifications made therefor, with a portion of the contract to be assigned to the Roanoke Regional Airport Commission, as more fully set forth in the report to this Council dated approved by paid for out by Council. July 27, 1987, said contract to be in such form as is the City Attorney, and the cost of said work to be of funds heretofore or simultaneously appropriated 3. Any and all other bids made to the City for the afore- said work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appre- ciation for such bid. In order to provide government, shall be in for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: municipal ordinance City Clerk. CITY Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Bituminous Concrete Overlays and Pavement Profiling of Various Streets Within the City of Roanoke Bid Committee Report attached is for paving and profiling of various streets within the City of Roanoke. The 26~720 tons of asphalt will pave 45 lane miles of streets. An additional 890 tons of asphalt will pave certain ramp areas of the Roanoke Regional Airport. City street paving programs twelve-year average is shown on Attachment I. The average number of lane-miles paved during this twelve year period is 57.2, which is slightly greater than the 57 lane-miles desired each year. Recommendation is that City Council approve the recommendations of the Bid Committee Report. Refer the airport paving program portion to the Roanoke Regional Airport Commission for approval by that agency of assignment of 890 tons bid on a unit price basis. WRH/RKB/hw Attachments cc: City Attorney Director of Finance Director of Public Works City Engineer Roanoke Regional Airport Commission Respectfully submitted, W. Robert Herbert City Manager Roanoke, Virginia July 27, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bids for Bituminous Concrete Overlays and Pavement Profiling of Various Streets Within the City of Roanoke I. Back~round on the project includes: Bids were received by City Council at its July 13, 1987 meeting. These bids were publicly opened and read aloud for Bituminous Concrete Overlays and Pavement Profiling of Various Streets Within the City of Roanoke. Three (3) bids were received and referred to the bid committee for review and report back to Council. The low bid, in the amount of $625,249.10, was submitted by S. R. Draper Paving Co., Inc., of Roanoke, Virginia. City Council, at its October 1, 1979 meeting, directed the Administration to give "every consideration" to maintaining a 20-year paving cycle on City Streets. The 20-year paving cycle requires that 57 lane-miles be paved each year within the City of Roanoke. Funds for current year totaling $650,000.00 in the Annual Paving Contract Account (No. 001-052-4120-2010) could be supplemented with $206~065.00 from the Capital Maintenance and Equipment Replacement Program. This proposed total amount of $856~065.00 would provide 26~720 tons of asphalt for paving 4_~5 lane-miles of streets, at prices contained in the low bid shown on Attachment II. An additional $25~000.00 from the Airport Fund is included for work at the Airport, which is bid as part of this project. This would provide for paving certain ramp areas of the Airport. Contract amount to be awarded is $202~675.90 more than the low bid total (Including Alternate No. 1)~ The Engineering Department has increased the appropriate quantities, as bid on a unit price basis. Project specifications state that the City reserves the right to add to or to decrease by 35 percent the quantity of any category of item to be purchased without renegotiation of the unit prices. Page 2 II. Issues in order of importance are: A. Compliance of the bidders with the requirements of contract documents. B. Amount of the low bid. C. Funding for construction. D. Time of completion. III. Alternatives are: Award the contract to S. R. Draper Paving Co., Inc., and transfer the $206,065.00 necessary to provide a contract sum of $856~065.00 for street paving, recognizing that an addi- tional $25~000 for Airport paving included in this bid will be subject to separate approval by the Airport Commission. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. The $27.52 price per ton of asphalt is 4.4% less than last year's $28.78 price. Funding for the project is available in the Annual Paving Contract Account No. 001-052-4120-2010, the Capital Maintenance and Equipment Replacement Program, and in the Airport Fund (to be billed separately) if approved by the Commission. 4. Time of completion of the project is 120 days. B. Reject all bids and do not pave the City streets this year. 1. Compliance with requirements of the contract documents would not be an issue. 2. Amount of the bid price would probably be higher if rebid at a later date. 3. Funding would not be spent at this time. 4. Time would become a factor in the deterioration of streets that need paving now. Page 3 IV. Recommendation is that City Council take the following action: Accept the low bid of S. R. Draper Paving Co., Inc., transfer $206~065.00 from the Capital Maintenance and Equipment Replacement Program and award a contract in the amount of $856~065.00. B. Forward this report to the Airport Commission for appropriate action on the $25~000.00 for paving at the Airport. C. Reject the other bids received. Respectfully submitted, RAG/RKB/hw Attachments: CC: Robert A. Garland, Chairman William F. Clark 12 Year Summary Tabulation of Bids Airport Paving Map Street Paving/Profiling List Street Paving Map City Attorney Director of Finance City Manager ATTACHMENT I CITY OF ROANOKE STREET PAVING PROGRAMS 12 YEAR PERIOD APPROXIMATE COST YEAR LANE MILES PER TON 1976 15 $14.97 1977 39 19.89 1978 28 21.76 EDA 1977-78 65 21.95 1979 123 22.75 1980 63 21.75 1981 38 23.96 1982 58 22.44 1983 58 23.81 1984 50 28.73 1984' 7 29.54 1985 50 31.77 1985' 7 31.77 1986 40 28.78 1987'* 45 27.52 TOTAL CONTRACT $ 129,353.20 432,289.10 375,733.76 809.667.79 1,679 143.58 805.128.29 525 000.00 765 000.00 862 620.86 980 000.00 126,000.00 1,020,000.00 132,000.00 794,000.00 856,064.70 TOTAL 686 10,292,001.28 12-Year Annual Average 57.2 857,666.77 *Change order for additional paving **Current Year Paving Program Office of the Cl~y aerk July 29, 1987 File #514 Mr. & Mrs. Anatoly G. Antohin 914 CampbeiI Avenue, S. W. Roanoke, Virginia 24015 Mr. Garnett L. CarroI~ 901 ~larshaI~ Avenue, S. W. Roanoke, Virginia 24016 Dear ~rs. Antohin and Gentlemen: I am enclosing cop~ of Ordinance No. 28711, permanently vacating, discontinuing and c~osin~ the ~aper alley running between Campbel~ and Marsha~ Avenues, S. W., bounded by parcels bearing Officia~ Tax Nos. 1113102, 1113103, 1113120 and 1113121, which Ordinance was adopted by the Council of t~e City of Roanoke on first reading on Monday, Ju~y 13, 1987, also adopted by the Counci~ on second reading on Monday, Ju~y 27, 1987~ and wii~ take effect ten days following the date of its second reading. Sincerely, ~~ l~lary F. Parker, C~C City C~erk MFP:ra cc: ~4r. Robert L. Ashcraft, 3305 Hollyfieid Circle, Virginia 24018 Mr. Hugh Key, 3524 Brambieton Avenue, S. W., Virginia 24016 ~r. Ted Key, 3524 Brambteton Avenue, S. W., Virginia 24016 Mr. Gordon N. Dixon, Executive Director, Fifth District Commission, P. 0. Box 2569, Roanoke, 24010 Roanoke, Roanoke, P:anning Virginia Room 456 Municipal Building 215 C~urch Avenue. S.W. Roa~'~l,~e, Virginia 24011 (703) 98t-254.1 Mr. & Mrs. AnatoIy G. Page 2 July 29, 1987 Antohin cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Corr~qission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney ~r. Charies M. Huffine, City Engineer Mr. Ronald Ii. Milier, Building Commissioner and Zoning Administrator Mr. John R. MarIIes, Agent, City PI~nning corr~mission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Lavne, Office of Real Estate Valuation Mr. Jerome S. ~wa~d, Jr,, Comm~sion~of ~evenue IN THE cOUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28711. AN ORDINANCE permanently, vacating, rain public right-of-way in the City of particularly described hereinafter. discontinuing and closing cer- Roanoke, Virginia, as is more WHEREAS, Anatoly G. Antohin, Esther S. Carroll, have filed an application to the Roanoke, Virginia, in accordance with law, permanently vacate, discontinue and close described hereinafter; and WHEREAS, the City Planning Commission, Antohin. and C~rnett L. Council of the City of requesting the Council the public right-of-way to which after giving proper notice to all concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on July 13, 1987, at 7:30 p.m., after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that that public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: A paper alley running between Campbell Avenue, S. W., and Marshall Avenue, S. W., between property designated on the Official Tax Maps as Parcel Nos. 1113102, 1113103, 1113120 and 1113121. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structures or any other encroachments on or over the for maintenance or replacement purposes at undertaken; such easement or easements to easement which impede access the time such work is terminate upon the later abandonment of use or permanent public right-of-way of any such the owner thereof. BE IT FURTHER ORDAINED that removal from the above-described municipal installation or utility by the City Engineer be, and he is, directed to mark "p.ermanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the names of Anatoly G. Antohin, Esther S. Antohin, and Garnett L. Carroll and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. July 29, 1987 File #514 P4iss Patsy Testerman Clerk of the Circuit Roanoke, Virginia Cou r t Dear Miss Testerman: I am attaching copy of Ordinance No. 28711, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and ~Iosing of a paper alley running between Campbell and ~larshali Avenues, S. W., bounded by parceIs bearing Official Tax Nos. 1113102, 1113103, 1113120 and 1113121, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk ~FP:ra Ellc. CC: Mr. & Mrs. Anatoly G. Antohin, 914 Campbell Avenue, S. W., Roanoke, Virginia 24015 Mr. Garnett L. CaroII, 901 Marshall Avenue, S. W., Roanoke, Virginia 24016 Room 456 Municipal Building 2t 5 C~ut'ch Av~',ue, S.W. P, tx:lnoke, Virginia 2401 t (703) 981-254t Roanoke City Planning Commission July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Anatoly G. Antohin, Esther S. Antohin and Garnett L. Carroll, that the entire alley running between Campbell and Marshall Avenues, S.W., bounded by parcels bearing official tax nos. 1113102, 1113103, 1113120 and 1113121, be permanently vacated, discontinued and closed. I. Back,round: Alley as requested for closure is located approximately 245' from the southeast corner of 10th Street and Campbell Avenue, S.W. A?plication submitted by Anatoly G. Antohin, Esther S. Antohin, and Garnett L. Carroll lists the Antohins as owners of the property identified as official tax no. 1113102. Current records indicate that a Mr. Robert Ashcraft owns this specific parcel. Robert Ashcraft has notified the Planning staff that he is in agreement with the applicant's request for closure of the subject alley. Secretary to the Plannin~ Commission has notified all adjacent property owners of the applicant's request for alley closure. Alley ri~ht-of-way is approximately 425' in length and 10' in width. Alley has a peculiar circle or hub at the juncture of the four respective adjacent properties. II. Current Situation: A. Application for closure was received on May 13, 1987. Applicants have stated in their application that all adjacent property owners are in agreement on the subject closure. Room 355 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 240t 1 (703) 981 2344 Application indicates that this subject alley as an open public right-of-way provides a means of access to trespassers upon the applicant's property and/or the pursuit of other criminal activities within the alleyway. Request for closure was reviewed by the Planning Commission at its regular meeting of June 3, 1987. III. Issues: Neighborhood impact: Alley is currently used for refuse collection but the City sanitation department states that the requested closure will not affect refuse collection. Apparently collection will revert to curbside pick-up. Traffic impact: Alley was surface treated recently, but otherwise closure would have no impact on existing traffic or public traffic needs. C. Utilities within the ri~ht-of-way: 1. City has no utilities within the alley right-of-way. Correspondence received from private utility agencies indicate no existing private utilities are located within the street or alley requested for closure. Relationship to the Comprehensive Plan: Request is consistent with the intent of the Comprehensive Plan that all available land be utilized in the most appropriate manner. Alley is apparently not being used or is not needed by the adjacent property owners for its intended use, as a "secondary means of access to abutting properties" (Section 31-4, Subdivision regulations). Adjacent property owners could utilize the land within the alley right-of-way more efficiently. IV. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Price absent), recommends to City Council that the subject request for alley closure be approved as requested, based on the following conclusions: me Ail available information indicates that closure of the alley will have no adverse effect on any adjacent property owner or the public at-large. Alley is apparently not being used for its intended purpose and is not needed by the adjacent property owners as a secondary means of access. Adjacent property onwers could utilize the land within the alley right-of-way in a more efficient manner. ERT:JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Petitioner Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission IN THE COUNCIL' OF THE CITY OF ROANOKE, IN RE: APPLICATION OF ANATOLY G. ANTOHIN AND ESTHER S. ANTOHIN AND gARNETT L. CARROLL, FOR VACATION OF ALLEY VIRGINIA MEMBERS OF COUNCIL: Anatoly G. Antohin and wife Esther S. Antohin and Garnett L. Carroll, by counsel, apply to have a paper alley between Campbell Avenue and Marshall Avenue, SW, and between real estate designated as official tax #1113102, #1113103, #1113120 and #1113121 of the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke, (1979), as amended. This alley is more particularly described on the Map attached as follows: (A paper Alley running between Campbell Avenue, SW and Marshall Avenue, SW and between property designated on the Tax Map of the City of Roanoke, Virginia, as #1113102, #1113103, ~1113120 and #1113121.) Anatoly G. Antohin and Esther S. Antohin and Garnett L. Carroll state that the grounds forthis application are as follows~ 1. That they are the land owners of the property whose property adjoins the property to be vacated and that they have notified of their application to Mr. Hugh Key and Mr. Ted Key who are also land owners of the property adjoining the property to be vacated and they are in agreement with our application. 2. The property to be vacated is presently being used as a garbage pick-up route but also a convenient means for trespassing and other criminal activities. WHmmaFORE, Anatoly G. Antohin and Esther S. Antohin husband and wife, and Garnett L. Carroll, respectfully request that the above-described alley be vacated by the Council of the City of Roenoke, with Virginia Code Section 15.1-364 Code of the City of Roanoke, (1979), Virginia, in accordance and Section 30-14, as amended. BY: Anatoly G. Antohin Esther S. Antohin Garnett L. Carroll List of all property owners affected by the proposed alley closure. Mr. Anatoly G. Antohin 914 Campbell AV S.W. Roanoke VA 24016 Tel: 343-8329 ///3 /~ ~ Mr. Garnett L. Carroll 901 Marshall AV S.W Roanoke VA 24016 Tel: 345-4472 Mr. H~gh and Mr. Ted Key 3524 Brambleton AV S.W. Roanoke VA 24016 Tel: 9897925 // / 5/0 3 4o LOCATION Inl III _L III I June 22, 1987 File #514 Mr. & Mrs. Anatoly G. Antohin 914 Campbell Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. & Mrs. Antohin: [ am enclosing copy of a report of the City Planning Corr~nission recorrgnending that the Council of the City of Roanoke grant your request that the entire alley running between Campbell and Marshall Avenues, S. W., bounded by parcels bearing Official Tax Nos. 1113102, lIZ3103, 1113120 and Ill3121, be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely,f.,X ~'~~2~° ~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. I~oom456 Munlcipall~ilding 215~'~u~chAv~'~ue,$.W.l~oonc~e, Vlrglnla24011 (703)981-2541 Mr. & Mrs. An~atoly G. Antohin Page 2 June 22, 1987 cc: Mr. Robert L. Ashcraft, 3305 Hollyfield Circle, Roanoke, Virginia 24018 Mr. Garnett L. Carroll, 901 Marshall Avenue, S. W., Roanoke, Virginia 24016 Mr. Hugh Key, 3524 Brambleton Avenue, S. W., Roanoke, Virginia 24016 Mr. Ted Key, 3524 Brambleton Avenue, S. W., Roanoke, Virginia 24016 Mr. Gordon N. Dixon, ~ecutive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Chief of Community Planning Mr. John E. Merrithew, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation NUMBER- 6 2q-15235 PURLISHE~;'S FFE- CITY OF ROAN(]KE C/O MARY F PARKER CITY CLERKS OFFICE ROOM 45(, MUNICIPAL BLDG RCANOK E VA 24-011 STATE OF VIRGI,qIA ii ITY OF ROANOKE AFFIDAVIT Df' PUBLICATION I~ [THE UNDERSIGNED! AN OFFICER ©F TIMES-WORLD CORPORATION~ WHICH COP- PORATIDN IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS~ A F~AILY NEWS~APE~ :~URLISHED IN ~.OANOKE~, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXE~ '~OTICE WAS PUf~LISHE9 IN SAID NEWSPAPERS ON THE FOLLOWING DATES 06/26/87 ~40FNI NG 07103/87 ~qORNING WITNESS, THIS/~TH DAY OF JULY 1987 OFFICER S SIGNATUR~¢/' NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, July 13, 1987, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building. 215 Church Avenue. S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: A paper alley running between CampbelI Avenue, S. W., and Marshall Avenue, S. W., between property designated on the Official Tax Maps as Parcel Nos. 1113102, 1113103, 1113120 and 1113121. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, ~nicipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of June , 19 87 Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Office of the CJi/Oerk May 13, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Corr~nission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Anatoly G. Antohin, Esther S. Antohin and Garnett L. Carroll requesting that a paper alley running between Campbell Avenue, S. W., and Marshall Avenue, S. W., designated as Official Tax Nos. 1113102, 1113103, 1113120 and 1113121, be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco cc: Mr. and Mrs. Anatoly G. Antohin, 914 Campbell Avenue, S. W., Roanoke, Virginia 24015 Mr. Garnett L. Carroll, 901 Marshall Avenue, S. W., Roanoke, Virginia 24016 Mr. John R. Marlles, Chief of Community Planning Ms. Martha P. Franklin, Secretary, City Planning Corrgnission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke, VIr'9'~lo 24011 (703) 981-254t CiTY ~ - .... TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF: '87 }~'i~ 22 ~ ~(~ Request from Anatoly G. Antohin, Esther S. Antohin and Garnett ) L. Carroll, that the entire alley running between Campbell and ) Marshall Avenues, S.W., bounded by parcels bearing official tax)AFFI- nos. 1113102, 1113103, 1113120 and 1113121, be permanently )DAVIT vacated, discontinued and closed. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the street and alley closures captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL 1113102 1113120 1113121 OWNER, AGENT OR OCCUPANT Robert L. Ashcraft Garnett L. Carroll Hugh Key Ted Key 1113103 ADDRESS 3305 Nollyfield Circle Roanoke, VA 24018 901 Marshall Avenue, SW Roanoke, VA 24016 3524 Brambleton Avenue Roanoke, VA 24016 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Co~mmission Expires: July 29, 1987 File #514 Ms. Carolyn B. Cranor 1334 vVoodbine Street, S. Roanoke, Virginia 24014 Dear tis. Cranor: I am enclosing copy of Ordinance No. 28712, permanently vacating, discontinuing and closing an unopened alley running parallel with Woodbine Street a~d Ivy Street, S. E., and abuttin9 and between Lots I through and including 5, and Lots 6 through and including 10, ftughson-White Map, which Ordinance was adopted by the Council of the City of Roanoke on first reading on ~onday, July 13, 1987, also adopted by the Council on second readin~l on ~onday, July 27, 1987, and wilt take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, C~C City Clerk MFP:ra Enc, cc: Mr. Kenneth Potter, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 ~Is. Stacy Shivar, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 Ms. Frances L. Cocke, 509 Camilla Street, S. E., Roanoke, Virginia 24014 Mr. & Mrs. Robert Thompson, 1338 Woodbine Street, S. Roanoke, Virginia 24014 Mr. & ~Irs. V. Jason HorreIl, 1325 Ivy Street, S. E., Roanoke, Virginia 24014 Mr. & Mrs. ^~eIvin Carter, 1330 Woodbine Street, S. E., Roanoke, Virginia 24014 Room456 MunlclpalBuilding 215 Church A~'~ue, S.W. Roanoke, Vlrglnla24011 (703)981-2541 Ms. Carolyn B. Page 2 July 29, 1987 Cra~or cc: Ms. Liesbeth Groening, 1346 Woodbine Street, S. E., Roanoke, Virginia 24014 Mr. Paul C. Agee, Trust, P. 0. Box 12781, Roanoke, Virginia 24028 Mr. & Mrs. William Tilson, 1342 Woodbine Street, S. E., Roanoke, Virginia 24014 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. Wo Robert Herbert, City Manager Mr. Wi~burn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation ~s. Susan S. Goode, Chairman, City Planning Commission Mr. L. EIwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. ttackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. RonaId H. Miller, Building Com~issioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Corr~aission Ms. Doris Layne, Office of ReaI Estate Valuation ~. Jerome S. How~d, J~., Commi~sionerof Revenue IN THE cOUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28712. AN ORDINANCE permanently, vacating, discontinuing and closing cer- tain public right-of-way in the City of Roanoke, Virginia, as is more particularly described hereinafter. WHEREAS, Carolyn B. of the City of Roanoke, the Council right-of-way WHEREAS, notice to all concerned as Roanoke (1979), as amended, Cranor has filed Virginia, in accordance with law, to permanently vacate, discontinue and close described hereinafter; and the City Planning Commission, which after required by §30-14, Code of and after having conducted an application to the Council requesting the public giving proper the City of a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on July 13, 1987, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that that public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: An unopened alley running parallel with Woodbine Street and Ivy Street, S. E., and abutting and between Lots 1 through and including 5, and Lots 6 through and including 10, Hughson-White Map. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofa? as the Council of the City of Roanoke is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or utility by the owner thereof. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is show-n, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Clerk of the Circuit Court of the City of the Council deliver to Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Carolyn B. Cranor, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. July 29, 1987 File #514 ~iss Patsy Testerman Clerk of the Circuii Court Roanoke, Virginia Dear ~iiss Tester~an: I am attaching copy of Ordinance No. 28712, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and ciosing of an unopened ai~ey running parali~: with Woodbine Street and Ivy Street, S. E., and abutting and bet- ween Lots I through and including 5, and Lots 6 through and inciuding 10, Hughson-White ~;ap, which Ordinance was adopted by the Counci~ of the City of Roanoke on first reading on Monday, Juiy 13, 1987, aiso adopted by the Councii on second reading on Monday, July 27, 1987, and wi~: take effect ten days foi~owing the date of its second reading. $ i~cere ~v, ~7, ary F. Parker, CiiC City Cierk ~iFP:ra Enc. cc: Ms. Caroiyn B. Cranor, Virginia 24014 1334 Woodbine Street, S. E., Roanoke, Room456 MuniclpalBuildlng 215 C~urch Avenue, S.W. Roc~oke, Vlrglnla24011 (703)98t-2541 Roanoke City Planning Commission 3uly 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Carolyn B. Cranor that an alley running parallel with Woodbine Street and Ivy Street, S.E., and being bound by parcels bearing official tax nos. 4041409, 4041410, 4041411, 4041412, 4041413, 4041414, 4041415, 4041416, and lots 1 and 2 of 4041405 be permanently vacated, discontinued and closed. I. Background: Area as requested for closure is currently shown on City maps as an alley remnant. Area was apparently platted as an intended alley in the year 1929 (Hughson-White Map). C. Alley has apparently never been used as an alleyway. City has either allowed subsequent subdivisions of adjacent lands or subdivisions have occurred by deed upon the properties situated at both ends of the alleged alley. Staff has been unable to locate any verification that the City has ever accepted this area as a public alley. Land subdivision (adjacent) has over the years eliminated any possibility of this area being used as a public alley. Area is landlocked with no access to a public street. II. Current Situation: Application was received from Mrs. Carolyn B. Cranor on May 12, 1987. Planning staff reviewed the application (which originally requested that only part of the area be closed) and in view of the above factors advised Mrs. Cranor to amend her petition to include the entire area as shown on City maps. B. Amended application was received on May 15, 1987. I~om 355 Municipal Building 215 Church Avenue, 5'~4 Po~noke, Virginia 24011 (703) 981-2344 III. Area (alley) requested for closure is approximately 240' in length and 12' in width. D. Area (alley) is situated on terrain of considerable slope. Area (alley) is totally landlocked with no potential means of access to a public street. City could not utilize this area as a public alley without acquiring adjacent property. G. Application for closure was reviewed by the Planning Commission at its regular meeting of June 3, 1987. me Neighborhood impact: Closure would have no impact on the neighborhood. B. Traffic impact: None. C. Utilities within the ri~ht-of-way: City has no utilities within the area requested for closure. me Staff correspondence indicates that there are no private utilities within the area requested for closure. D. Creation of a dead-end alley: No. Relationship to the Comprehensive Plan: The request is consistent with the intent of the Comprehensive Plan that all available land be utilized in the most appropriate manner. Land within the area cannot be used as a public alley since it has no access to a public street. 2. Land should be utilized by adjacent property owners. IV. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Price absent), recommends to City Council that the applicant's request to close the subject alley be approved as requested. This recommendation is based on the following conclusions: Lack of verification that the subject area has at any time been accepted by the City for public use. B. The fact that this area has not been used or needed as an alleyway since 1929. IN RE: Application of Carolyn B. Cranor for vacation of alley IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ) ) APPLICATION FOR VACATING, ) DISCONTINUING AND CLOSING OF ALLEY MEMBERS OF COUNCIL: Carolyn 8. Cranor applies to have the alley that lies between lots on Ivy Street, SE, and lots 6-10 on Woodbine Street, SE, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This alley is more particularly described on the map attached and as follows: An alley 12 feet deep and 240 feet long, laying between lots 1-5 on Ivy Street, SE, and lots 6-10 on Woodbine Street, SE. The alley has no access to a public road and was referred to as a "paper alley" by Mr. Lynn Vernon of the City Engineer's Office (Pansy Street shown on the attached map has been closed). It does not have the appearance of an alley, but rather an extension of the above mentioned properties. The alley is full of trees, weeds, and shrubs. Carolyn B. Cranor states that the grounds for this application are as follows: 1) All landowners whose property adjoins the property to be vacated have been notified of this application. 2) The property to be vacated has not been used as an alley as long as the~applicant has lived on Woodbine Street (11 years) and is presently over- grown and in need of clean-up. 3) The owners of the properties adjacent to this alley would like the alley to be equally divided among the properties, extending the depth of each lot 6 feet. 4) The applicant wishes to place fencing on the property to be vacated in order to better utilize her present lot. Placement of large trees and tree stumps at the back of the applicant's lot prevent fencing from being placed at the present property line. WHEREFORE, Carolyn 8. cranor respectfully requests that the above described alley be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. _~spectfully s~ubm~tted, Carolyn B~ Cranor Nay 14, 1987 PROPERTY OWNERS AFFECTED BY PROPOSED ALLEY CLOSURE IVY STREET~ SE; ROANOKE~ VA Lots 1 & 2 - Mr. Paul C. Agee Rt. 1, Box 870 Farmville, VA 23901 Lots 3, 4, & 5 - Mr. & Mrs. Kenneth Potter 1335 Ivy Street, SE Roanoke, VA 24014 WOODBINE STREET~ SE; ROANOKE~ VA Lot 6 - Lot 7 - Lot 8 - Lot ? - Lot 10 - Mrs. Dolores Moore 1346 Woodbine Street, SE Roanoke, VA 24014 Mr. & Mrs. William Tilson 1342 Woodbine Street, SE Roanoke, VA 24014 Mr. & Mrs. Robert Thompson 1338 Woodbine Street, SE Roanoke, VA 24014 Mrs. Carolyn 8. Cranor (applicant) 1334 Woodbine Street, SE Roanoke, VA 24014 Mr. & Mrs. Melvin Carter 1330 Woodbine Street, SE Roanoke, VA 24014 ,'-, ,N j i I / / VINTON LOCATION MOU~T A AII F (;I LJR I;i ALLEY CLOSUR L ~ C~gce of ~ Oh/~ June 22, 1987 File #514 Ms. Carolyn B. Cranor 1334 Woodbine Street, S. E. Roanoke, Virginia 24014 Dear Ms. Cranor: I am enclosing copy of a report of the City Planning Coramission recommending that the Council of the City of Roanoke grant your request that an alley running parallel with Woodbine Street and Ivy Street, S. E., and being bound by parcels bearing Official Tax Nos. ~041~09-40~1416, respectively, and Lots 1 and 2 of Official Tax No. 4041405 be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, ~l~t~.~._ Mary F. Parker, CMC City Clerk MFP:ra Eno. Room456 MunlclpalBuildlng 2150~urchAve~ue, S.W.l~c~ln~e,'V~jlnta24011 (703)981-2541 Ms. Carolyn B. Page 2 -- June 22, 1987 Mr. Kenneth Potter, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 Ms. Stacy Shivar, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 Ms. Frances L. Cocke, 509 Camilla Street, So E., Roanoke, Virginia 24014 Mr. & Mrs. Robert Thompson, 1338 Woodbine Street, S. E., Roanoke, Virginia 24014 Mr. & Mrs. V. Jason Horrell, 1325 Ivy Street, S. E., Roanoke, Virginia 24014 Mr. & Mrs. Melvin Carter, 1330 Woodbine Street, S. E., Roanoke, Virginia 24014 Ms. Liesbeth Groening, 1346 Woodbine Street, S. E., Roanoke, Virginia 24014 Mr. Paul C. Agee, Trust, P. 0. Box 12751, Roanoke, Virginia 24028 Mr. & Mrs. William Tilson, 1542 Woodbine Street, So E., Roanoke, Virginia 24014 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Co,wission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Ruffine, City Engineer Mr. Ronald H. Miller, Building Co~r~nissioner and Zoning Administrator Mr. John R. Marlles, Chief of Community Planning Mr. John E. Merrithew, Agent, City Planning Corr~ission Ms. Martha P. Franklin, Secretary, City Planning Co~mission Ms. Doris Layne, Office of Real Estate Valuation AD NUMBER 6 2z*I06~g DUBL ISHER' S FEE $68.q-0 CITY OF ROANOKE C/C MARY F PARKER CITY CLERKS OFFICE ROOM z~56 MUNICIPAL BLDG ROANOKE VA 24011 CITY .... ST&TE OF VIRGINIA CiTY OF ROANOKE AFFIDAVIT OF PUBLICATION I, ITHE UNDERSIGNEO} AN OFFICER OF T IMES-W(DRLD CORPORATION, WHICH COR- PORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER :~UBLISHED I~i ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED ~OTICE WAS PUBLISltED IN SAID NEWSPAPERS ON THE F6LLOb~ING ~ATES 06/26/87 MORNING 07/03/87 MORNING WITNESS, THIS//~STH DAY OF JULY 1987 OFFICER'S SIGNATURE ~ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, July 13, 1987, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: A unopened alley running parallel with Woodbine Street and Ivy Street, S. E., and abutting and between Lots 1 through and including 5, and Lots 6 through and including 10, Hughson-White Map. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the be heard on the question. GIVEN under my hand this 24th day of June above date and , 1987 Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Office of the City Clen~ May 15, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an amended application from Carolyn B. Cranor, requesting that an alley 12 feet deep and 240 feet long, lying between Lots 1-5 on Ivy Street, S. E., and Lots 6-10 on Woodbine Street, S. E., be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra CC: Ms. Carolyn C. Cranor, 1334 Woodbine Street, S. E., Roanoke, Virginia 24014 Mr. John R. MarIles, Chief of Co,~u~nity Planning Ms. Martha P. Franklin, Secretary, City Planning Corr~nission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronatd H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 MunlcipalBulldlng 2150nurchAve~nue, S.W. Roanoke, Vlrginla24011 (703) 981-2541 May 12, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Carolyn B. Cranor, requesting that an alley 150 feet in length that runs between Lots 3-5 on Ivy Street, S. E., and Lots 8-10 on Woodbine Street, S. E., be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco cc: Ms. Carolyn B. Cranor, 1334 Woodbine, Street, S. E., Roanoke, Virginia 24014 Mr. John R. Marlles, Chief of Corrgnunity Planning Ms. Martha P. Franklin, Secretary, City Planning Corrgnission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 MunlcipalBulldlng 215C~urchAv~ue.S.W.~.'V1rgl~la2,4011 (703)98t-2541 May 12, 1987 File #514 Mrs. Susan S. Ooode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Carolyn B. Cranor, requesting that an alley 150 feet in length that runs between Lots 3-5 on Ivy Street, S. E., and Lots 8-10 on Woodbine Street, S. E., be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eneo Ms. Carolyn C. Cranor, 1334 Woodbine, Street, S. E., Roanoke, Virginia 24014 Mr. John R. Marlles, Chief of Co,,~tlunity Planning Ms. Martha P. Franklin, Secretary, City Planning Co~ission Mr. John Eo Merrithew, Agent, City Planning Commission Mr. Ronatd H. Miller, Zoning Administrator Mr. William M. Rackworth, Assistant City Attorney Room456 MunlclpalBulldlng 2150~urahAveoue, S.W. Roano~e, VIrglnla24011 (703)98t-2541 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF: '87 ~t~'f 22 P'{'~I ~ Request from Carolyn B. Cranor that an alley running parallel ) with Woodbine Street and Ivy Street, S.E., and being bound by ) parcels bearing official tax nos. 4041409, 4041410, 4041411, )AFFI- 4041412, 4041413, 4041414, 4041415, 4041416, and lots 1 and 2 )DAVIT of 4041405 be permanently vacated, discontinued and closed. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the street and alley closures captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 4041414 4041415 4041416 Kenneth Potter Stacy Shivar 1335 Ivy Street, SE Roanoke, VA 24014 4041210 Frances L. Cocke 509 Camilla Street, SE Roanoke, VA 24014 4041411 Mr. & Mrs. Robert Thompson 1338 Woodbine Street, SE Roanoke, VA 24014 4041209 4041409 V. Jason Horrell Gayle G. Horrell Mr. and Mrs. Melvin Carter 1325 Ivy Street, SE Roanoke, VA 24014 1330 Woodbine Street, SE Roanoke, VA 24014 4041413 Liesbeth Groening, et als 1346 Woodbine Street, SE Roanoke, VA 24014 4041405 4041404 Paul C. Agee, Trust P.O. Box 12781 Roanoke, VA 24028 4041412 Mr. and Mrs. William Tilson 1342 Woodbine Street, SE Roanoke, VA 24014 ~t~ P~¢e Pr~n~l~n SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Commission Expires: July 29, 1987 File #514 ~s. Faith M. Wilson Attorney P. 0. Box 720 Roanoke, Virginia 24004 Dear ~s. Wilson: I am enclosing copy of Ordinance No. 78713, permanently vacating, discontinuing and closing a portion of Mosby Street, S. E., east of the eastern right-of-way line of ~iami Street, S. E.; the por- tion of Botetourt Street, S. E., north of a line between the southern corners of tots identifiea as Lot 18, Block 1, Rivermont Court, and Lot 7, Block 2, Rivermont Court; and a~t of the alley ~ying between Botetourt Street, S. E., and the parcel of property identified as Official Tax No. 4230501, all of which are not open on ground, which Ordinance was adopted by the Council of the City of Roanoke on first reading on ~londay, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days foZlowing the date of its second reading. Sincerely, ~ Mary F. Parker, C~,~C City Clerk MFP:ra EnCo CC: Mr. & Mrs. Nobert E. Zimmerman, 1510 Langhorne Street, S. E., Roanoke, Virginia 24013 Mr. & Mrs. E. C. BIunk, 8701 Highgate Road, Alexandria, Virginia 22308 Commonwealth of Virginia, c/o Escheated Property Division, Richmond, Virginia 23219 Room 456 Municipal Building 2~ 5 C~ur,~ A',,~nue, S.W. Roonc~e, ~rglnla 24011 (703) 981-2541 Ms. Faith M. Wilson Page 2 July 29, 1987 cc: Mr. T. S. Wright, c/o Ms. Norma Wright, 424 Highland Avenue, S. W., Roanoke, Virginia 24016 Mr. W. Jackson Burrows, c/o Burado Three, P. 0. Box 4147, Roanoke, Virginia 24015 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wi~burn C. Dibling, Jr., City Attorney ~r. Von W. Moody, III, Director of Rea~ Estate Valuation Ms. Susan S. GoQde, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. RonaId tt. Miller, Building Commissioner and Zoning Administrator Mr. John R. MartIes, Agent, City P~anning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Mr. Jerome S. How~d, Jr,, Commissione~of Revenue IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA. The 27th day of July, 1987. No. 28713. AN ORDINANCE permanently, tain public particularly date. vacating, discontinuing and closing cer- right-of-way in the City of Roanoke, Virginia, as is more described hereinafter; and providing for an effective WHEREAS, H. the Council requesting the public L. Lawson & Son, Inc., has filed an application to of the City of Roanoke, Virginia, in accordance with law, the Council to permanently vacate, discontinue and close right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after notice to all concerned as required by §30-14, Code of Roanoke (1979). as amended, and after having conducted giving proper the City of a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on July 13, 1987, at 7:30 p.m., after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. margin of a 10 foot alley. THENCE, with the Eastern margin of said alley, S 17° 50' 30" E 479.16 feet to a point on the Northern right-of- way line of Penrod Avenue, S. E. THENCE, crossing said alley along the projected Northern right-of-way line of Penrod Avenue, S. E., S 71° 52' 30" W 10.00 feet to a point on the Western margin of said alley. THENCE, with the Western margin of said alley. N 17° 50' 30" W 439.21 feet to a point on the Southern right-of- way line of Mosby Street, S.E. THENCE, with the Southern right-of-way of Mosby Street, S.E.. S 72° 09' 30" W 120.00 feet to a point on the Eastern right-of-way line of Botetourt Street, S. E. July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from H. L. Lawson & Son, represented by Faith M. Wilson, Attorney, that a portion of Mosby Street, S.E., a portion of Botetourt Street, S.E., and all of a certain alley, as described in the applicant's survey, be permanently vacated, discontinued and closed. I. Background: Public ri~hts-of-way as requested for closure are located one city block east of the intersection of Morningside Avenue and Mosby Street, S.E. Portions of Mosby and Botetourt Streets, S.E., and the subject 10' alley are undeveloped as public rights-of-way within the areas requested for closure. Approximate dimensions of the areas within the rights-of-way as requested for closure are as follows: Mosby Street, S.E. - 40' in width and 260' in length, for a total area of 10,400 square feet. Botetourt Street, S.E. - 40' in width and 280' in length, for a total area of 11,200 square feet. Alley is 10' wide and approximately 440' in length for a total area of 4,400 square feet. Total area within the rights-of-way as requested for closure is approximately 26,000 square feet. De Streets and alleys, as requested for closure, are for the most part situated on extremely sloping terrain. Application was reviewed by the Planning Commission at its regular meeting of June 3, 1987. Room 355 Municipal Building 215 Church Avenue SW Roonoke, Virginia 240t 1 (703) 98t-2344 Adjacent property owner requested that an easement be retained for possible future sewer service to his property. Plannin~ Commission approved the requested closures subject to the condition that the application be amended to provide for the subject easement and the condition that a plat of subdivision be submitted that provided for the elimination of landlocked parcels and adequate turnarounds. II. Current Situation: Amended Application to close and vacate the subject streets and alley was received on June 23, 1987. Legal description of the areas requested for closure contained some errors. Application has now been revised. Applicant, H. L. Lawson, Inc., has an option to purchase the adjacent properties (zoned HM) and desires to use the land within the vacated right-of-way in conjunction with the future construction and operation of a warehouse (see attached Map A). Applicant has agreed in the amended application to comply with the conditions requested by the Planning Commission. III. Issues: Neighborhood impact: No additional information, site plan, etc., has been submitted showing location of proposed warehouse and its means of access or traffic routing, and/or potential impact on the surrounding neighborhood. Traffic impact: None. Closure of the subject streets and alley would have no impact on traffic. C. Utilities within the ri~ht-of-way: City has no utilities within the rights-of-way. The City will, however, reserve a sewer line easement in Botetourt and Mosby Streets for possible future development purposes. Correspondence with private utility agencies indicates that no private utilities are located within the rights-of-way. Creation of a dead-end street or alley: Closure as requested will create a dead-end street at the proposed terminus of Botetourt Street, S.E. Land use: Closure, as requested, will result in the landlocking of those properties as shown on the attached map "A" as official tax nos. 4130801 through 4130807 and 4130901 through 4130907. Relationship to the Comprehensive Plan: Request is consistent with the intent of the comprehensive plan that available land be utilized in the most appropriate manner. Land within the rights-of-way has remained idle and unproductive for many years. Closure would relieve the City of any future liability or responsibility for these public rights-of-way that are for the most part useless and of no value to the public as public rights-of-way. IV. Recommendation: The Planning Commission by a vote of 6-0 recommends to City Council that the applicant's request to close and vacate the subject streets and alley be approved subject to the following conditions: That the applicant agrees to have prepared and submitted to the City a plat of subdivision combining the properties which otherwise would become landlocked. That the applicant agrees to provide and dedicate upon such subdivision plat, an area deemed sufficient by the City Engineer to establish a cul-de-sac or turnaround at the proposed point of terminus of Botetourt Street, S.E., as shown on the submitted application. That official closure of the subject streets and alley be made contingent upon the recordation of the above-cited subdivision plat properly approved by the Agent to the Planning Commission and the City Engineer. The above recommendation is based on the following conclusions: Land within the rights-of-way of the subject streets and alley is situated on extremely sloping terrain. Development of the areas for public traffic needs would be impractical. Returning the land within the rights-of-way to acreage by combining it with the adjacent lands would be a better and more productive use of the land within the rights-of-way. Ultimate impact on the adjacent neighborhood of the proposed land use (warehouse) will be determined by future site plan review of the proposed development. Adjacent property owners could utilize the land within the right-of-way in a more efficient manner. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission ERT:JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Petitioner ~flce of ~e ~ ~et~ July 8, 1987 File #514 Ms. Faith M. Wilson Attorney P. 0. Box 720 Roanoke, Virginia 24004 Dear Ms. Wilson: [ am enclosing copy. of a report of the City Planning Corr~ission recommending that the Council of the City of Roanoke grant the request of your client, H. L. Lawson & Son, that the portion of Mosby Street, S. E., east of the eastern right-of-way line of Miami Street, S. E., the portion of Botetourt Street, S. E., north of a line between the southern corners of lots identified as Lot 18, Block 1, Rivermont Court, and Lot 7, Block 2, Rivermont Court, and all of the alley lying between Botetourt Street, S. E., and the parcel of property identified as Official Tax No. 4230501, all of which are not open on ground, be per- manently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, [ am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Itackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra F~:)om456 Municilc)alBulldlng 215(~urchA,,~nue. S.W. Roanoke, Vlrginlo2,~011 (703)981-2541 Ms. Faith M. Wilson Page 2 July 8, 1987 cc: Mr. & Mrs. Robert E, Zimmerman, 1510 Langhorne Street, S. E., Roanoke, Virginia 24013 Mr. & Mrs. E. C. Blunk, 8701 Highgate Road, Alexandria, Virginia 22308 Commonwealth of Virginia, c/o Escheated Property Division, Richmond, Virginia 23219 Mr. T. S. Wright, c/o Ms. Norma Wright, 424 Highland Avenue, S. W., Roanoke, Virginia 24016 Mr. W. Jackson Burrows, c/o Burado Three, P. 0. Box 4147, Roanoke, Virginia 24015 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Corrwission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Cor~issioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation AD NU~R - 6241~3~ PUBLISHER'S FEE - $2L5.8~- IT'," FAIIH M. ~[LSON, ATTY 105 FRANKLIN RD., SW PO BOX 720 RCANCKE VA 24011 STATE OF VIRGINIA ~. ITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED} AN OFFICER O r IMES-WE]RLD CORPORATION, WHICH COR- PORATI[N IS PUBLISftER OF THE ROANOKE TIMES & WORLD-NEWS~ A DAILY NEWSPAPER ~UBLISHEO IN ROANOKE, IN THE STATE ~F VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SA~D NEWSPAPERS ON THE FOLLOWING DATES 06/26/87 MORNING 07/03/87 MORNING ~iITNESS, THIS 6TH DAY O~ JULY 1987 OFFICER'S SIGNATUR~~ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will on Monday, July 13, 1987, at 7:30 p.m. or the matter may be heard, in the Council hold a Public Hearing as soon thereafter as Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: The portion of Mosby Street, S. E., East of the Eastern right-of-way line of Miami Street, S. E., the portion of Botetourt Street, S.E., North of a line bet- ween the Southern corners of lots identified as Lot 18, Block 1 Rivermont Court and Lot 7, Block 2 Rivermont Court and all of the alley lying between Botetourt Street, S. E., and the parcel of property identified by Official Tax No. 4230501, all of which are not open on the ground. This right of way is more particularly described as follows: BEGINNING at a point at the Northeast intersection of Miami Street, S. E,, and Mosby Street, S. E. THENCE, with the present Northerly right-of-way line of Mosby Street, N 72° 09' 30" E 260.00 feet to a point where said right-of-way line intersects the Eastern margin of a 10 foot alley. THENCE, with the Eastern margin of said alley, S 17° 50' 30" E 479.16 feet to a point on the Northern right-of- way line of Penrod Avenue, S. E. THENCE, crossing said alley along the projected Northern right-of-way line of Penrod Avenue, S. E., S 71° 52' 30" W 10.00 feet to a point on the Western margin of said alley. THENCE, with the Western margin of said alley, N 17~ 50' 30" W 439.21 feet to a point on the Southern right-of- way line of Mosby Street, S.E. THENCE, with the Southern right-of-way of Mosby Street, S.E., S 72e 09' 30" W 120.00 feet to a point on the Eastern right-of-way line of Botetourt Street, S. E. THENCE, with the Eastern Street, S. E., S 17° 50' western corner of Lot 7, right-of-way line of Botetourt 30" E 280.00 feet to the South- Block 2 Rivermont Court. THENCE, crossing Botetourt Street, S. E., S 72° 09' 30" W 40.00 feet to the Southeastern corner of Lot 18, Block 1 Rivermont Court. THENCE, with the Western right-of-way line of Botetourt Street, S.E., N 17° 50' 30" E. 280.00 feet to a point on the Southern right-of-way line of Mosby Street, S. E. THENCE, with the Southern right-of-way line of Mosby Street, S.E., S 72° 09' 30" E. 90.00 feet to a point at the intersection with the projected Easterly right-of- way line of Miami Avenue, S.E. THENCE, crossing Mosby Street, S. E., following the pro- jected right-of-way line of Miami Avenue, S.E., N 17° 50' 30" W. 40.00 feet to the point of beginning of this description, and containing 0.597 acres, more or less. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of June , 19 87 Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker, City Clerk. Please bill to: Ms. Faith M. Wilson Attorney P. O. Box 720 Roanoke, Virginia 24004 Roanoke Cily Planning Commissic~ July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from H. L. Lawson & Son, represented by Faith M. Wilson, Attorney, that a portion of Mosby Street, S.E., a portion of Botetourt Street, S.E., and all of a certain alley, as described in the applicant's survey, be permanently vacated, discontinued and closed. I. Back,round: Public ri~hts-of-way as requested for closure are located one city block east of the intersection of Morningside Avenue and Mosby Street, S.E. Be Portions of Mosby and Botetourt Streets, S.E., and the subject 10' alley are undeveloped as public rights-of-way within the areas requested for closure. Approximate dimensions of the areas within the rights-of-way as requested for closure are as follows: Mosby Street, S.E. - 40' in width and 260' in length, for a total area of 10,400 square feet. Botetourt Street, S.E. - 40' in width and 280' in length, for a total area of 11,200 square feet. Alley is 10' wide and approximately 440' in length for a total area of 4,400 square feet. Total area within the rights-of-way as requested for closure is approximately 26,000 square feet. Streets and alleys, as requested for closure, are for the most part situated on extremely sloping terrain. ge Application was reviewed by the Planning Commission at its regular meeting of June 3, 1987. Room 355 Municipcl Building 215 Churd~ Avenue 5W Roanoke, Virginia 24011 (703) 981-2344 Adjacent property owner requested that an easement be retained for possible future sewer service to his property. Plannin~ Commission approved the requested closures subject to the condition that the application be amended to provide for the subject easement and the condition that a plat of subdivision be submitted that provided for the elimination of landlocked parcels and adequate turnarounds. II. Current Situation: Amended Application to close and vacate the subject streets and alley was received on June 23, 1987. Legal description of the areas requested for closure contained some errors. Application has now been revised. Applicant, H. L. Lawson, Inc., has an option to purchase the adjacent properties (zoned HM) and desires to use the land within the vacated right-of-way in conjunction with the future construction and operation of a warehouse (see attached Map A). Applicant has agreed in the amended application to comply with the conditions requested by the Planning Commission. III. Issues: Neighborhood impact: No additional information, site plan, etc., has been submitted showing location of proposed warehouse and its means of access or traffic routing, and/or potential impact on the surrounding neighborhood. Traffic impact: None. Closure of the subject streets and alley would have no impact on traffic. C. Utilities within the ri~ht-of-way: City has no utilities within the rights-of-way. The City will, however, reserve a sewer line easement in Botetourt and Mosby Streets for possible future development purposes. Correspondence with private utility agencies indicates that no private utilities are located within the rights-of-way. Creation of a dead-end street or alley: Closure as requested will create a dead-end street at the proposed terminus of Botetourt Street, S.E. Land use: Closure, as requested, will result in the landlocking of those properties as shown on the attached map "A" as official tax nos. 4130801 through 4130807 and 4130901 through 4130907. Relationship to the Comprehensive Plan: Request is consistent with the intent of the comprehensive plan that available land be utilized in the most appropriate manner. Land within the rights-of-way has remained idle and unproductive for many years. Closure would relieve the City of any future liability or responsibility for these public rights-of-way that are for the most part useless and of no value to the public as public rights-of-way. IV. Recommendation: The Planning Commission by a vote of 6-0 recommends to City Council that the applicant's request to close and vacate the subject streets and alley be approved subject to the following conditions: That the applicant agrees to have prepared and submitted to the City a plat of subdivision combining the properties which otherwise would become landlocked. That the applicant agrees to provide and dedicate upon such subdivision plat, an area deemed sufficient by the City Engineer to establish a cul-de-sac or turnaround at the proposed point of terminus of Botetourt Street, S.E., as shown on the submitted application. That official closure of the subject streets and alley be made contingent upon the recordation of the above-cited subdivision plat properly approved by the Agent to the Planning Commission and the City Engineer. The above recommendation is based on the following conclusions: Land within the rights-of-way of the subject streets and alley is situated on extremely sloping terrain. Development of the areas for public traffic needs would be impractical. Returning the land within the rights-of-way to acreage by combining it with the adjacent lands would be a better and more productive use of the land within the rights-of-way. Ultimate impact on the adjacent neighborhood of the proposed land use (warehouse) will be determined by future site plan review of the proposed development. Adjacent property owners could utilize the land within the right-of-way in a more efficient manner. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission ERT:JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Petitioner IN RE~ RECEIVED THE COUNCIL OP THE CITY OF Application of H. L. Lawson & Son, Inc. for Vacation of Certain Streets and an Alley Located in the City of Roanoke '87 2.3 AMENDED APPLICATION FOR ~ACATING, DISCONTINUING AND CLOSING CERTAIN STREETS AND AN ALLEY LOCATED IN THE CITY OF ROANOKE MEMBERS OF COUNCIL: H. L. Lawson & Son, Inc., by counsel, applies to have pro- perty composed of the portion of Mosby Street, S.E., East of the Eastern right-of-way line of Miami Street, S.E., the portion of Botetourt Street, S.E., North of a line between the Southern cor- ners of lots identified as Lot 18, Block 1 Rivermont Court and Lot 7, Block 2 Rivermont Court and all of the alley lying between Botetourt Street, S.E., and the parcel of property identified by tax number 4230501, all of which are not open on ground, located in the City of Roanoke, Virginia, permanently vacated, discon- tinued and closed, pursuant to § 15.1-364 of the Code of Virginia (1950), as amended, and ~ 30-14 of the Code of the City of Roanoke (1979), as amended. The streets and alley are more par- ticularly described in the map and plat attached hereto as Exhibit A and as follows: BEGINNING at a point at the Northeast inter- section of Miami Street, S.E., and Mosby Street, S.E. THENCE; With the present Northerly right-of- way line of Mosby Street, N 72° 09' 30" E 260.00' to a point where said right-of-way line intersects the Eastern margin of a 10 foot alley. -1- THENCE; With the Eastern margin of said alley, S 17° 50' 30" E 479.16' to a point on the Northern right-of-way line of Penrod Avenue, SoEo THENCE~ CrossinG said alley along the pro- jected Northern right-of-way line of Penrod Avenue, S.E., S 71" 52' 30" W 10.00' to a point on the Western margin of said alley. THENCE; With the Western margin of said alley, N 17" 50' 30" W 439.21' to a point on the Southern right-of-way line of Mosby Street, S°Eo THENCE; With the Southern right-of-way of Mosby Street, S.E., S 72" 09' 30" W 120.00' a point on the Eastern right-of-way line of Botetourt Street, S.E. to THENCE; With the Eastern right-of-way line of Botetourt Street, S.E., S 17" 50' 30" E 280.00' to the Southwestern corner of Lot 7, Block 2 Rivermont Court. THENCE; Crossing Botetourt Street, S.E., S 72" 09' 30" W 40.00' to the Southeastern corner of Lot 18, Block 1Rivermont Court. THENCE; With the Western right-of-way line of Botetourt Street, S.E., N 17" 50' 30" E 280.00' to a point on the Southern right-of-way line of Mosby Street, S.E. THENCE; ~{ith the Southern right-of-way line of Mosby Street, S.E., S 72° 09' 30" E 90.00' to a point at the intersection with the projected Easterly right-of-way line of Miami Avenue, THENCE; Crossing Mosby Street, S.E. following the projected right-of-way line of Miami Avenue, S.E., N 17° 50' 30" W 40.00' to the point of beginning of this description, and containing 0.597 acres ~ore or less. A list of the property owners affected by the proposed closing and theic addresses is attached to this Amended Application as Exhibit B. -2- H. L. Lawson & Son, Inc. states that the grounds for this closing are as follows= 1) H. L. Lawson & Son, Inc. has an option to purchase the 10.107 acre and 1.211 acre tracts, zoned HM, Heavy Manufacturing, adjacent to or surrounding the property being vacated and desires to use the property being vacated in conjunc- tion with the construction of a warehouse on the optioned tracts. 2) Ail of the properties being vacated are streets and alleys that are not open on the ground and which have never been developed or used as residential or commercial roadways. The vacation of the streets and alley will result in no inconvenience to any individual or the public at large. H. L. Lawson & Son, Inc. ("Applicant") agrees that if the properties are vacated, closed as requested, the properties will De subject to, and hereby proffers and discontinued and Applicant will abide by, the following conditions: a) b) c) d) Applicant agrees to Grant, as may in the future be necessary, a sewer easement across the westerly portion of Mosby Street, S.E. and across Botetourt Street, S.E., to Robert E. Zi~merman for use in connection with Mr. Zimmerman's property in Block 16 of the Morningside Heights subdivision. Applicant agrees to have prepared and submitted to the City a plat of subdivision combining the prop- erties which otherwise would be landlocked. Applicant agrees to provide and dedicate upon such subdivision plat an area deemed sufficient by the City Engineer to establish a cul-de-sac or turnaround at the proposed point of terminus of Botetourt Street, S.E. The official closure of the subject streets and alley will be contingent upon the recordation of the above-cited subdivision plat properly approved -3- by the Agent to the Planning Commission and the City Engineer. WHEREFORE, H. L. Lawson & Son, Inc. respectfully requests that the above-described streets and alley be vacated by the Council of the City of Roanoke, Virginia, in accordance with 15.1-364 of 30-14 of the the Code of Virginia (1950), as amended, and Code of the City of Roanoke (1979), as amended. Respectfully submitted, H. L. LAWSON & SON, INC. O~ Counsel Faith M. wilson Woods, Rogers & Hazlegrove 105 Franklin Road, S.W. P. O. Box 720 Roanoke, Virginia 24004 Counsel for H. L. Lawson & Son, Inc. -4- TAX MAP NUMBER 4131110 4131109 4131108 4131107 4131106 4131401 4130811 4130810 4130809 4130808 4130801 4130901 ADJACENT LANDOWNERS pROPERTY OWNER Zimmerman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. & June M. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zi~merman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. and June M. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Blunk, E. C., Sr. & Lorett~ G. 8701 Highgate Road Alexandria, Virginia 22308 Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Wright, T. S. c/o Norma Wright 424 Highland Avenue, S.W. Roan.3ke, Virginia 24016 BurrDws, W. Jackson c/o Burado Tl~ree P. O. Box 4147 Roanoke, Virginia 24015 -5- 4230501 4130154 Burrows, W. Jackson c/o Burado Three P. O. Box 4147 Roanoke, Virginia 24015 Wright, T. S. c/o Norma Wright 424 Highland Avenue, S.W. Roanoke, Virginia 24016 -6- .J Bff1507PG 01601 .,:it VINTON ! .J 1 O~fl~e o~ ~he Or? Oet~ June 22, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Faith M. Wilson, Attorney, representing H. L. Lawson and Son, Inc., requesting that the portion of Mosby Street, S. E., east of the eastern right-of-way line of Miami Street, S. E., the portion of Botetourt Street, S. E., north of a line between the southern corners of lots identified as Lot Block I, Rivermont Court, and Lot 7, Block 2, Riverrnont Court; and all of the alley lying between Botetourt Street, S. E., and the parcel of property identified as Official Tax No. 4230501, al t of which are not open on ground, be permanent ly vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco cc; Ms. Faith M. Wilson, Attorney, P. O. Box 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Congnunity Planning Ms. Martha P. Franklin, Secretary, City Planning Corr~ission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald tf. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, $.W. ~, Vlrglnla 24011 (703) 981-25~.1 May 13, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Faith M. Wilson, Attorney, representing R. L. Lawson and Son, Inc., requesting that all of Botetourt Street, S. E., the northeasterly portion of Penrod Avenue, S. E., and all of a certain 10 foot alley connecting Mosby Street, S. E., and Penrod Avenue, S. E., on the easterly boundary of Block 2, Rivermont Court, all of which are not open on ground, be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eno. cc: Ms. Faith M. Wilson, Attorney, P. O. 8ox 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Community Planning Ms. Martha P. Franklin, Secretary, City Planning Commission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Roo~456 Mun!clpall~uildlng 215(~urc~Ave~ue, S.W. Roanoke, VIrginla24011 (703)981-2541 982-4233 June 8, 1987 Mr. William M. Hackworth Assistant City Attorney City of Roanoke 464 Municipal Building Roanoke, Virginia 24014 In re: Application to Close Certain Streets H. L. Lawson & Son, Inc. and Alley: Dear Bill: Thank you for your letter of June 4, 1987. H. L. Lawson & Son, Inc. will be filing its amended Application with the City Clerk as soon as the survey required for an accurate metes and bounds description of the streets and alley to be closed has been completed. At this point, I anticipate that we will be in a position to file within the next week. If this presents any problem, please give me a call. Many thanks for your assistance.' Very truly yours, WOODS, ROGERS & HAZLEGROVE FMW:bb cc: ~/~iary F. Parker, City Clerk Mr. Richard Lawson Faith M. Wilson THE COUNCIL OF THE CITY OF RO IN RE: Application of H. L. Lawson & Son, Inc. for Vacation of Certain Streets and an Alley Located in the City of Roanoke APPLICATION FOR VACATING, DISCONTINUING AND CLOSING CERTAIN STREETS AND AN ALLEY LOCATED IN THE CITY OF ROANOKE MEMBERS OF COUNCIL: H. L. Lawson & Son, Inc., by counsel, applies to have the northeasterly portion of Mosby Street, S.E., all of Botetourt Street, S.E., the northeasterly portion of Penrod Avenue, S.E., and all of a certain 10 foot alley connecting Mosby Street, S.E. and Penrod Avenue, S.E. on the easterly boundary of Block 2, Rivermont Court, all of which are not open on Ground, located in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to ~ 15.1-364 of the Code of Virginia (1950), as amended, and § 30-14 of the Code of the City of Roanoke (1979), as amended. The streets and alley are more par- ticularly described in the map and plat attached hereto as Exhibit A and as follows: PARCEL I (Streets) BEGINNING at a point on the southeasterly corner of Miami Avenue, S.E. at its intersec- tion with Mosby Street, S.E.; thence with the line of Mosby St., S.E. N. 72° 09' 30" E. approximately 260 feet to a point; thence S. 17° 50' 30" E. 40 feet with the northeasterly line of a 10 foot alley; thence with a new line southwest 10 feet across said alley to a point in the southeast corner of Mosby Street, S.E.; thence with the southerly line of Mosby Street, S.E. S. 72° 09' 30" E. 120 feet to a point in the northeast corner of Botetourt -1- St., S.E.; thence following the northeasterly line of said street S. 17° 50' 30" E. to a point on the northerly side of Penrod Avenue, S.E.; thence with the northerly line of Penrod Avenue, S.E., crossing a 10 foot alley, N. 71° 52' 30" E. 296.12 feet to a point in the southeasterly corner of the 10.107 acre tract of land owned by W. Jackson Burrows, D. H. Burrows, Jr. and Robert G. Burleson, conveyed by deed dated August 1, 1984, and recorded in the Clerk's Office, Circuit Court of the City of Roanoke in Deed Book 1507, page 1596; thence with the line of said property southeast approximately 40 feet across Penrod Avenue, S.E.; thence with the line of said street S. 71° 52' 30" W. approximately 336.12 feet; thence with a new line northwest approximately 40 feet across Penrod Ave., S.E. to a point in the southwesterly corner of Botetourt Street, S.E.; thence with the south- westerly line of said street N. 17° 50' 30" W. to a point on the south side of Mosby Street, S.E.; thence with the line of Mosby Street, S.E. S. 72° 09' 30" W. approximately 130 feet; thence with a new northwesterly line across Mosby Street, S.E. 40 feet to the place of BEGINNING, and containing the northeasterly portion of Mosby Street, S.E., all of Botetourt Street, S.E. and the northeasterly portion of Penrod Avenue, S.E., all of which are streets not open on ground, shown by a plat prepared for the T. S. Wright Estate by T. P. Parker & Son, Engineers and Surveyors, Ltd., dated July 30, 1984. PARCEL II (Alley) BEGINNING at a point in the northeasterly corner of Mosby Street, S.E.; thence with the easterly line of a 10 foot alley S. 17° 50' 30" E. 519.16 feet to a point on the northeasterly side of Penrod Avenue, S.E.; thence with a new southwesterly line crossing said alley 10 feet to a point; thence with the line of the alley N. 17° 50' 30" W. 439.16 feet to a point on the southeasterly line of Mosby Street, S.E.; thence with a new north- westerly line across Mosby Street, S.E. 40 feet to the northeasterly line of said street; thence northeast with the line of Mosby Street, S.E. 10 feet to the place of BEGINNING, and containing all of a certain -2- alley 10 feet in width, running on the easterly border of Block 2, Rivermont Court, between Mosby Street, S.E. and Penrod Avenue, S.E., which alley is not open on ground, and shown by a plat prepared for the T. S. Wright Estate by T. P. Parker & Son, Engineers and Surveyors, Ltd., dated July 30, 1984. A list of the property owners affected by the proposed closing and their addresses is attached to this Application as Exhibit B. H. L. Lawson & Son, Inc. states that the grounds for this closing are as follows: 1 H. L. Lawson & Son, Inc. has an option to purchase the 10.107 acre and 1.211 acre tracts, zoned HM, Heavy Manufacturing, adjacent to or surrounding the property being vacated and desires to use the property being vacated in conjunc- tion with the construction of a warehouse on the optioned tracts. 2) All of the properties being vacated are streets and alleys that are not open on the ground and which have never been developed or used as residential or commercial roadways. The vacation of the streets and alley will result in no inconvenience to any individual or the public at large. WHEREFORE, H. L. Lawson & Son, Inc. respectfully requests that the above-described streets and alley be vacated by the Council of the City of Roanoke, Virginia, in accordance with ~ 15.1-364 of the Code of Virginia (1950), as amended, and ~ 30-14 of the Code of the City of Roanoke (1979), as amended. -3- Faith M. Wilson Woods, Rogers & Hazlegrove 105 Franklin Road, S.W. P. O. Box 720 Roanoke, Virginia 24004 Counsel for H. L. Lawson & Son, Inc. -4- Respectfully submitted, H. L. LAWSON & SON, INC. Of Counsel EXHIBIT A TAX MAP NUMBER 4131110 4131109 4131108 4131107 4131106 4131401 4130811 4130810 4130809 4130808 4130801 4130901 ADJACENT LANDOWNERS PROPERTY OWNER Zimmerman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. & June M. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Zimmerman, Robert E. and June M. 1510 Langhorne Street, S.E. Roanoke, Virginia 24013 Blunk, E. C., Sr. & Loretta G. 8701 Highgate Road Alexandria, Virginia 22308 Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Commonwealth of Virginia - Escheated Wright, T. S. c/o Norma Wright 424 Highland Avenue, S.W. Roanoke, Virginia 24016 Burrows, W. Jackson c/o Burado Three P. O. Box 4147 Roanoke, Virginia 24015 -5- EXHIBIT B 4230501 4130154 Burrows, W. Jackson c/o Burado Three P. O. Box 4147 Roanoke, Virginia 24015 Wright, T. S. c/o Norma Wright 424 Highland Avenue, S.W. Roanoke, Virginia 24016 -6- BK150?P6 01601 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF: '87 ~'! 21~ P'~ ~ ~: Request from H. L. Lawson & Son, represented by Faith M. ) Wilson, Attorney, that the northeasterly portion of Mosby ) Street, S.E., all of Botetourt Street, S.E., the north- ) easterly portion of Penrod Avenue, S.E., and all of a certain) 10 foot alley connecting Mosby Street, S.E., and Penrod ) Avenue, S.E., be permanently vacated, discontinued and ) closed. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the street and alley closures captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT Robert E. & June M. Zimmerman 109 and 110 ADDRESS 1510 Langhorne Street, SE Roanoke, VA 24013 4131106 4131107 4131108, 4131401 E. C. & Loretta G. Blunk 8701 Highgate Road Alexandria, VA 22308 4130808 4130809 4130810 4130811 4130801 through 4130807 4130812 4130154 4130901 through 4130911 4230501 Commonwealth of Virginia Escheated Property Division Richmond, VA 23219 T. S. Wright c/o Norma Wright 424 Highland Avenue, SW Roanoke, VA 24016 through 4130172 W. Jackson Burrows c/o Burado Three P.O. Box 4147 Roanoke, VA 24015 Markha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Commission Expires: July 29, 1987 File #514 Mr. Frank K. Saunders Attorney P. 0. Box 720 Roanoke, Virginia 24004-0720 Dear ~r. Saunders: I am enclosing copy of Ordinance No. 28714, permanently vacating, discontinuing and closing Raleigh Avenue, N. W., extending westerly from its intersection with Gainsboro Road, N. W., to its intersection with Orange Avenue, N. W.; a certain 10 foot wide alley extending southerly from the southerly side of Raleigh Avenue for a distance of approximately 206.16 feet to a point of intersection with the northerly side of Cherry Avenue, N. W.; a certain 10 foot wide alley extending westerly from the center of the aforementioned alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincerely, ~ ~ary F. Parker, CMC City Clerk ~FP:ra Enc. cc: S. L. Associates, 7700 Saywick Avenue, Fort Washington, ~{aryland 20744 Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roonoke, Virginia 24017 P, ooen456 MuniclpalBuildlncj 215 ~D-~urch Avenue, S.W. Roonoke, Vlrglnla24011 (703)98t-2541 Mr. Frank K. Saunders Page 2 July 29, 1987 CC: Mr. Gordon N. Dixon, Executive Director, Fifth PIanning District Commission, P. Oo Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. DibIing, Jr., City Attorney ~ir. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeais Mr. Wiiliam F. Ciark, Director of Pubiic Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Wiiliam M. ~ackworth, Assistant City Attorney Mr. Charies M. Huffine, City Engineer Mr. RonaId H. Milier, Building Commissioner and Zoning Administrator Mr. John R. Marines, Agent, City Planning Commission Ms. Martha P. Frankiin, Secretary, City Pianning Commission Ms. Doris Layne, Office of Reai Estate Vaiuation ~, ~eAome S, Ho~d, Jr., CommissioneA o~ Revenu~ IN THE COUNCIL OF THE CITY OF ROANOKE. The 27th day of July, 1987. No. 28714. VIRGINIA, AN ORDINANCE permanently, vacating, rain public right-of-way in the City of particularly described hereinafter. discontinuing and closing cer- Roanoke, Virginia, as is more WHEREAS. of the City the Council Reid Jones, Jr., has filed an application to the Council of Roanoke, Virginia, in accordance with law, requesting to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on July 13, 1987, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that that public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: (1) That certain street known as Raleigh Avenue, N. W., extending westerly from its intersection with Ga insboro Road, N. W., to intersection of C~insboro Road, N. W., to intersection with Orange Avenue, N. W. (U.S.Route 460), (2) That certain 10 foot wide alley extending southerly from the southerly side of aforesaid Raleigh Avenue, N.W., for a distance of approximately 206.16 feet to a point of intersection with the northerly side of Cherry Avenue, N.W., and (3) That cer- tain 10 foot wide alley extending westerly from the cen- ter of the aforementioned 10 foot wide alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes undertaken; such easement or easements abandonment of use or permanent removal public right-of-way the owner thereof. at the time such work is to terminate upon the later from the above-described of any such municipal installation or utility by BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexin~ the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Reid Jones, Jr., the City of Roanoke, the ~City of Roanoke Redevelopment and Housing Authority, and the names of any other parties in interest who may so request, as Grantees. BE IT FURTHER ORDAINED that until such time as the applicant this Ordinance shall not take effect shall cause to be prepared a plat of subdivision combining or resubdividing the parcels abutting the right-of-way vacated hereby so that none will be landlocked by the vacation, and such plat is approved in accordance with the City's subdivision regulations and recorded in conformance with State law. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF IN RE: APPLICATION OF REID JONES, JR., FOR VACATION OF STREET AND ALLEYS SHOWN ON SHEET 202 OF TAX APPRAISAL MAP OF THE CITY OF ROANOKE (1) THAT CERTAIN STREET KNOWN AS RALEIGH AVENUE, N.W., EXTENDING WESTERLY FROM ITS INTERSECTION WITH GAINSBORO ROAD, N.W., TO INTERSECTION WITH ORANGE AVENUE, N.W. (U.S. ROUTE 460), (2) THAT CERTAIN 10 WIDTH ALLEY EXTENDING SOUTHERLY FROM THE SOUTHERLY SIDE OF AFORESAID RALEIGH AVENUE, N.W., FOR A DISTANCE OF APPROXIMATELY 206.16 FEET TO POINT OF INTERSECTION WITH THE NORTHERLY SIDE OF CHERRY AVENUE, N.W., AND (3) THAT CERTAIN 10 FOOT WIDTH ALLEY EXTENDING WESTERLY FROM THE CENTER OF THE AFOREMENTIONED 10 FOOT WIDTH ALLEY FOR A DISTANCE OF APPROXIMATELY 313.38 FEET TO ITS TERMINATION AT A JUNCTURE WITH A CLOSED 10 FOOT WIDTH ALLEY APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF STREET AND ALLEYS MEMBERS OF COUNCIL: Reid Jones, Jr., by counsel, applies to have a street and alleys shown on Sheet 202 of the Tax Appraisal Map of the City of Roanoke, Virginia, permanently vacated, discontinued and closed pursuant to Virginia Cod~ $15.1-364 and S30-14, Code of the City of Roanoke (1979), as amended. This street and alleys are more particular described on plat attached and as follows: (1) That certain street known as Raleigh Avenue, N.W., extending westerly from its intersection with Gainsboro Road, N.W., to intersection with Orange Avenue, N.W. (U.S. Route 460), (2) That certain 10 foot width alley extending southerly from the southerly side of aforesaid Raleiqh Avenue, N.W., for a distance of approximately 206.16 feet to point of intersection with the northerly side of Cherry Avenue, N.W., and (3) That certain 10 foot width alley extending westerly from the center of the aforementioned 10 foot width alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot width alley. Reid Jones, Jr., states that the grounds for this applica- tion are as follows: 1. Your petitioner, Reid Jones, Jr., is the fee simple owner of lands abutting on both sides of the aforesaid Raleigh Avenue, N.W., and alleys sought to be closed, designated as Lots 9 through 14, Lots 1 through 4, part of Lot 2 and all of Lots 3 through 8, Lots 21, 22 and 23, according to the Map of Duncan Land-Perry Revision and part of Lot 24, Clyde Land Company Map and 0.29 acre parcel adjacent thereto and the City of Roanoke Redevelopment and Housing Authority is the fee simple owner of Lots 15 through 20, Duncan Land-Perry Revision, abutting on (3) alley described above; the said Reid Jones, Jr., and City of Roanoke Redevelopment and Housing Authority being the owners of all of the lands abutting on the street and alleys sought to be closed. 2. That the City of Roanoke Redevelopment and dousing Authority has been notified of this application. 3. That the Street and alleys sought to be vacated and closed have not been properly maintained as such and are at pre- sent in poor condition and represent a liability to the City as public rights-of-way and that the same are no longer necessary for their intended original purposes of providing ingress and egress to the abutting properties. 4. That your applicant desires to use the closed portions of the Street and alleys in conjunction with and as a part of his adjoining remaining lands and can better provide security and ~rotection of his properties from vandalism and waste dumping and other improper uses by the public if the said lands were made a part of his adjacent property. WgEREFORE, Reid Jones, Jr., respectfully requests that the above described street and alleys be vacated by the council of the City of Roanoke, Virginia, in accordance with Virginia Code $15.1-364 and $30-14 Code of the City of Roanoke, ~979, amended. - 4 - Frank K. Saunders WOODS, ROGERS & HAZLEGROVE P. O. Box 720 ROanoke, Virginia 24004-0720 Counsel for Reid Jones, Jr. Respectfully submitted, REID JONES, JR. Property owners affected by the proposed closing are as follows: Reid Jones, Jr. - Petitioner Duncan Land-Perry Division - Lot 20 - Tax Number 2020259 Duncan Land-Perry Division - Lot 21 - Tax Number 2020260 Duncan Land-Perry Divislon - Lot 22 - Tax Number 202036] Duncan Land-Perry Division - Lot 23 - Tax Number 2020262 Duncan Land-Perry Division - Lot 2 Tax Number 2020269 Duncan Land-Perry Division - Lot 3 - Tax Number 2020268 Duncan Land-Perry Division - Lot 4 - Tax Number 2020267 Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Divislon - Lot Duncan Land-Perry Divislon - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot Duncan Land-Perry Division - Lot 5 - Tax Number 2020266 6 - Tax Number 2020265 7 - Tax Number 2020264 8 - Tax Number 2020263 9 - Tax Number 2020231 10 - Tax Number 2020230 11 - Tax Number 2020229 12 - Tax Number 2020228 13 - Tax Number 2020227 ]4 - Tax Number 2020226 4 - Tax Number 2020225 3 - Tax Number 2020224 Duncan Land-Perry Division - Lot 2 - Tax Number 2020223 Duncan Land-Perry Division - Lot 1 - Tax Number 2020222 Part of Lot 24, Clyde Land Company and 0.29 acre parcel adjacent thereto - Tax Number 2031908 City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke,. Virginia Suntan Lan~/P~rry Division -"Lot ~5 Ta~ Number~-~20254 Duncan Land-Perry Division - Lot ~6 - Tax Number 2020255 Duncan Land-Perry Division - Lot 17 - Tax Number 2020256 Duncan Land-Perry Division - Lots 18 and 19 - Tax Number 2020257 LOCATION III Ill Ill ~ nnl' i U~Elll Ill June 22, 1987 File #51 Mr. Frank K. Saunders Attorney P. 0. Box 720 Roanoke, Virginia 24004-0720 Dear Mr. Saunders: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the Ci~ty of Roanoke grant the request of Mr. Reid Jones, Jr., that Raleigh Avenue, N. extending westerly from its intersection with Gainsboro Road, N. W., to its intersection with Orange Avenue, N. W.; a certain ten foot wide alley e~tending from the southerly side of Raleigh Avenue, N. W., for a distance of appr~ccimately 206.16 feet to the point of intersection with the northerly side of Cherry Avenue, N. W.; and a certain ten foot wide alley extending westerly from the center of the aforementioned alley for a distance of approxi- mately 313.38 feet to its termination at a juncture with a closed ten foot wide alley, be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra R00~456 Ml~k:lp~ll~lldl~g 215ChurchAv~w~e,S.W. Roc:~lc:~e, VIrglnia24011 (703)98t-2~41 Mr. Frank K. Saunders Page 2 June 22, 1987 CC: S. L. Associates, 7700 Saywick Avenue, Fort Washington, Maryland 20744 Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. ~ox 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Corr~nission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Co~issioner and Zoning Administra.tor Mr. John R. Marlles, Chief of Community Planning Mr. John E. Merrithew, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Co~nission Ms. Doris Layne, Office of Real Estate Valuation AD NUMBE~' - 6241.6858 PUBL ISHE~i'S FEE - $103o36 FRANK K SAUNDEPS 105 FRANKLIN ROAD SW P 0 BOX 720 ROANgKE VA 2/+004. TI STATE DF VIRGINIA ' ITY OF ROANOKE &FFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN OFFICER [DF T IMES-WORLD CORPORATIONt WHICH COR- PORATION IS PUBLISHEE OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER aUBLISHED IN ROANOKE, IN THE STATE OF VIRGINIAt DO CERTIFY THAT THE ANNEXED ~OTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 06/26/87 MORNING DTID3/ST MORNING ,i ITNESS, THIS/,,~ 6TH DAY OF JULY 1987 OFFICEI, 'S SIGNATURE~ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, July 13, 1987, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: (1) That certain street known as Raleigh Avenue, N. W., extending westerly from its intersection with Gainsboro Road, N. W., to intersection of C~insboro Road, N. W., to intersection with Orange Avenue, N. W. (U.S.Route 460), (2) That certain 10 foot wide alley extending southerly from the southerly side of aforesaid Raleigh Avenue, N.W., for a distance of approximately 206.16 feet to a point of intersection with the northerly side of Cherry Avenue, N.W., and (3) That cer- tain 10 foot wide alley extending westerly from the cen- ter of the aforementioned 10 foot wide alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley. A copy of this proposal is available for public inspection the Office of the City Clerk, Room 456, Municipal Building. parties in interest and citizens may appear on the above date be heard on the question. GIVEN under my hand this 24th day of Juna , 19 ~7 · A11 and Mary F. Parker City Clerk Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Mr. Frank K. Saunders Attorney P. O. Box 720 Roanoke, Virginia 24004-0720 Office of the O~y Clerk May 6, 1957 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Frank K. Saunders, Attorney, representing Reid Jones, Jr., requesting that Raleigh Avenue, N. W., extending westerly from its intersection with Gainsboro Road, N. W., to its inter- section with Orange Avenue, N. W.; a certain 10 foot wide alley extending from the southerly side of Raleigh Avenue, N. W., for a distance of approximately 206.16 feet to the point of intersec- tion with the northerly side of Cherry Avenue, N. W.; and a cer- tain 10 foot wide alley extending westerly from the center of the aforementioned alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley, be permanently vacated, discontinued and closed. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Mr. Frank K. Saunders, Attorney, P. O. Box ?20, Roanoke, Virginia 24004-0720 Mr. John Ro MarIles, Chief of Co~,~unity Planning Ms. Martha P. Franklin, Secretary, City Planning Corrgnission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 ~lunlclpalBuilding 215 Church Avenue, S.W. Roanoke,¥1rginla2401~ (703)981-254t TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF: Request from Mr. Reid Jones, Jr., represented by Mr. Frank K. Saunders, Attorney, that Raleigh Avenue, N.W., extending westerly from its intersection with Gainsboro Road, N.W., to its intersection with Orange Avenue, N.W.; a certain 10 foot wide alley extending from the southerly side of Raleigh Avenue,)AFFI- N.W., for a distance of approximately 206.16 feet to the point )DAVIT of intersection with the northerly side of Cherry Avenue, N.W.;) and a certain 10 foot wide alley extending westerly from the ) center of the aforementioned alley for a distance of approxi- ) mately 313.38 feet to its termination at a juncture with a ) closed 10 foot wide alley, be permanently vacated, discontinued) and closed. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Conm~ission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the street and alley closures captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 2020253 S L Associates 7700 Saywick Avenue Fort Washington, MD 20744 2020254 2020255 2020256 2020257 2020221 Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, NW Roanoke, VA 24017 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Commission Expires: Office cf the City Clerk July 29, 1987 File #51 Mr. Robert N. ac~ichoIs McNichols & Associates, Inc. 5015 Wi~liamson Road, N. W. Roanoke, Virginia 24012 Dear Mr. McNichoIs: I am enclosing copy of Ordinance No. 28715, rezoning a certain tract of land ~ying at the intersection of Lewiston Street and Peters Creek Road, N. W.; designated as Official Tax No. 6421135, containing one acre ~, fro~ RS-3, Residential Single Family District, to C-l, Office District, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, aiso adopted by the Council on second reading on Alonday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincerely, ~~ ~,Iary F. Parker, CMC City Clerk l~FP:ra cc: Ms. Myrtle Poff, 3509 Peters Creek Road, N. W., Roanoke, Virginia 24019 Ms. Edith Fields, 3509 Peters Creeek Road, N. W., Roanoke, Virginia 24019 Ms. Ruth B. Eades, 4561 Lewiston Street, N. W., Roanoke, Virginia 24019 ~r. Donald P. Rakes, 4548 Lewiston Street, N. W., Roanoke, Virginia 24019 Mr. Donald J. Lee, 4547 Lewiston Street, N. W., Roanoke, Virginia 24019 Room 456 Municlpol Building 215 O~urch AYenue, S.W. Roanoke, Vlrginio 24011 (703) 98t-2541 Mr. Robert McNicho~s Page 2 Ju~y 29, 1987 Mr. A. D. Woodson, P. O. Box 5495, Roanoke, Virginia 24012 Me~rose Baptist Church, 3520 Peters Creek Road, N. W., Roanoke, Virginia 24019 Mr. Gordon N. Dixon, Executive Director, Fifth PZanning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert tlerbert, City Manager Mr. Wi~burn C. Dib~ing, Jr., City Attorney Mr. Von W. Moody, III, Director of ReaZ Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairmant Board of Zoning Appeals Mr. WiZIiam F. CZark, Director of PubZic Works Mr. Kit B. Kiser, Director of UtiZities and Operations Mr. Wi~Ziam M. Hackworth, Assistant City Attorney Mr. Char~es M. Huffine, City Engineer Mr. Rona~d H. Mi~er, Building Commissioner and Zoning Administrator Mr. John R. Mar~es, Agent, City Planning Commission Ms. Martha P. FrankZin, Secretary, City PZanning Commission Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, ]987. No. 28715. AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 642, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from RS-3, Residential Single Family District, to C-i, Office District; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on July 13, 1987, at 7:30 p.m., after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid applica- tion, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §§36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 642 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a tract of land containing one acre. more or less, located at the intersection of Lewiston and Peters Creek Roads, designated on Sheet No. 642 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Number No. 6421135 be, and is hereby rezoned from RS-3. Residential Single Family District, to C-I, Office District. and that Sheet No. 642 of the Zone Map be changed in this respect. ATTEST: City Clerk. '87 'If, fiS' Roanoke City Planning Commission July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Robert McNichols that a tract of land lying at the intersection of Lewiston Street and Peters Creek Road, N.W., designated as official tax no. 6421135, containing 1 acre ~, be rezoned from RS-3, Residential Single Family District to C-i, Office District. I. Background: Ae Petition to rezone was filed on May 7, 1987. Request is unconditional. B. Purpose of the rezoning is to construct an office building. Proposed development plan and building elevations have been submitted. Property is adjacent to C-2 (Woodson Honda rezoning 1985). Under new zoning code, a C-1 parcel can be less than two acres if adjacent to existing C-2. Planning Commission public hearing was held on June 3, 1987. The petitioner advised he had discussed his request with adjacent neighbors. There was no opposition to the rezoning request. II. Issues: A. Zoning. B. Land use. C. Utilities. D. Traffic. E. Neighborhood. F. Comprehensive Plan. Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 III. Alternatives: A. Approve the rezoning request. Zoning changes from RS-3 to C-1. Commercial zoning along Peters Creek Road is reasonable and consistent with past zoning decisions. Land use would be an office. The intent of the C-1 district is to preserve existing residential character of neighborhoods and their viability through limited commercial use of property. Proposed use would maintain the residential character of the neighborhood on Lewiston Street yet be compatible with other uses on Peters Creek Road. Utilities for water and sewer are available. Storm drainage would have to be provided on site. Management of runoff appears reasonable given available greenspace and parking areas. Traffic is anticipated to be approximately 150 trips per day. Volume is not significant. Access is proposed from Lewiston Street. Neighborhood character would be maintained. Buffer would be required adjacent to residences. 6. Comprehensive Plan would be followed. a. Neighborhood character and environmental quality would be protected. be New commercial development would be encouraged that is well designed and compatible with existing land uses, B. Deny the rezoning request. 1. Zoning remains RS-3. Land uses would be limited to single family residential development or other uses provided for in RS-3 (e.g., church, congregate home, day care facility, etc.). 3. Utilities would not be affected. 4. Traffic would not be affected. 5. Neighborhood would not be affected. 6. Comprehensive Plan could be followed. IV. Recommendation: The Planning Commission recommended approval of the rezoning request by a vote of 6-0 (Mr. Price absent). An office development is a reasonable alternative to residential development on this vacant parcel. The adjacent parcel is presently being used for retail commercial purposes. Office use is consistent with existing zoning and land use patterns in the area. Neighborhood character of Lewiston Street can be protected and maintained. Respectfully submitted, Roanoke City Planning Commission £SG:JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Petitioner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezonlng of a tract of land lying at the ) intersection of Lewiston and Peters Creek ) PETITION Roads consisting of + or - one acre, from ) TO RS-5 Single Family Residential District, ) REZONE to C-! Office and Institutional District. ) TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: 1. The Petitioner, Robert McNichols, has a purchase option on a certain tract of land located in the City of Roanoke, Virginia, containing + or - i acre, located at the intersection of Lewlston and Peters Creek Roads, and designated on Roanoke City Appraisal Maps as Official Tax No. 6421135; the said tract is currently zoned RS~, Single Family Residential District, a map of the property to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII of Chapter 36, Code of the City of Roanoke {1979), as amended, the Petitioner requests that the said pro- perty be rezoned from RS~, Single Family Residential District, to C-1, Office and Institutional District for the purpose of constructing an office building. A proposed development plan and elevation views of the building are submitted as Exhibits B & C. 3. The Petitioner believes that the rezoning of the said tract of land will further the intent and purpose of the City's Zoning Ordinance and its comprehensive plan, in that it will provide for new employment and increase the revenue base of the City of Roanoke. 50.15 Williem$on Roac~ NW Roanoke, VA 24012 (703) 366-0622 or 382-7946 4. Attached as Exhibit D are the names and addresses of the owners of all lots or property in~nedtately adjacent to or in~nediately across the roads from the property to be rezoned. WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. R e~~ySubmitted, Robert McNichols Petitioner i- [ DRaINaGE EXHIBIT B 50.15 William~on Road NW Roanoke. VA 24012 (703) 366-0622 or 382-7946 EXHIBIT D LIST OF NEIGHBORS TO PROPOSED REZONING ON LEWISTON STREET Mailing and Resident Address Myrtle Poll/Edith Fields 3509 Peters Creek Road Roanoke, Virginia 24019 Ruth Black Eades 4561Lewlston St. Roanoke, Virginia 24019 Charles A. Rakes 4548 Lewiston St. Roanoke, Virginia 24019 Donald J. Lee 4547 Lewlston St. Roanoke, Virginia 2401g Woodson Honda c/o Woodson Pontiac P.O. Box 5495 Roanoke, Virginia 24012 Property Tax Address Number 350g Lewiston St. 6421133 Roanoke, Virginia 2401g 6421131 4548 Lewiston St. Roanoke, Virginia 2401g 4547 Lewtston St. Roanoke, Virginia 24019 6421132 6421101 6421130 3405 Peters Creek Road 6421206 4531 Peters Creek Road 6421201 Roanoke, Virginia 24019 LOCATION OvOo lnl Offk:e c~ fne O~y Oe~ July 29, 1987 File #514 Miss Patsy Testerman Clerk of the Circuit Roanoke, Virginia Court Dear Miss Testerman: I am attaching copy of Ordinance No. 28714, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and' closing of Raleigh Avenue, N. W., extending westerly from its int'ersectio~ with Gainsboro Road, N. W., to its intersection with Orange Avenue, N. W.; a certain 1~ foot wide alley extending southerly from the southerly side of Raleigh Avenue for a distance of approximately 206.16 feet to a point of intersection with the northerly side of Cherry Avenue, N. W.; a certain 10 foot wide alley extending westerly from the center of the alley for a distance of approxi~ateIy 315.38 feet to its ter- mination at a juncture with a closed 10 foot wide alley, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. SincerelT, ~.~.,~.... ~ary F. Parker, CMC City Clerk MFP:ra ~nco cc: Mr. Frank Virginia K. Saunders, Attorney, P. O. Box 720, Roanoke, 24004-0720 Room456 Munk:lpalBullding 2150'.,.,rchAv~nue, S.W. Roono~e, Vlrglnla24011 (703)981-2..'.'.'~1 CITY Roanoke City Planning Commission July 13, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Mr. Reid Jones, Jr., represented by Mr. Frank K. Saunders, Attorney, that Raleigh Avenue, N.W., extending westerly from its intersection with Gainsboro Road, N.W., to its intersection with Orange Avenue, N.W.; a certain 10 foot wide alley extending from the southerly side of Raleigh Avenue, N.W., for a distance of approximately 206.16 feet to the point of intersection with the northerly side of Cherry Avenue, N.W.; and a certain 10 foot wide alley extending westerly from the center of the aforementioned alley for a distance of approximately 313.38 feet to its termination at a juncture with a closed 10 foot wide alley, be permanently vacated, discontinued and closed. I. Background: Ae Undeveloped street and alleys requested for closure are located at the southwest corner of Orange Avenue and Gainsboro Road, N.W. Raleigh Avenue, N.W., as requested for closure, is a 50' wide right-of-way. Street section is approximately 400' in length, extending from its intersection with Gainsboro Road, N.W., in a westerly direction to a point of dead-end, approximately 50' from its platted (paper) intersection with Orange Avenue. Alleys (2) as requested for closure are undeveloped (paper) rights-of-way: Alley running parallel with Raleigh Avenue is approximately 310' in length and becomes a dead-end at a westerly point of previous alley closure by Ord. No. 19910, dated October 25, 1971. Room 355 Municipal Building 215 Church Avenue, SW~ Roanoke, Virginia 24011 (703) 981-2344 Alley extending southward from Raleigh Avenue is approximately 200' in length. Both alleys are platted at 10~ widths. Young Men's Christian Association (YMCA) building is situated adjacent to this section of Raleigh Avenue, N.W. Building fronts on Orange Avenue. Request to close and vacate this same Raleigh Avenue and two alleys was reviewed by the Planning Commission in November, 1984. Request for closure was combined with a petition to rezone the adjacent properties from RG-2, General Residential District, to LM, Light Manufacturing District. Planning Commission recommended that the petition to rezone be denied. Applicant (John O. Williams) withdrew his application for street and alley closure on December 6, 1984. II. Current Situation: Application to close and vacate the subject Raleigh Avenue, N.W., and two (2) sections of adjacent alleys was received on May 8, 1987. Applicant (Reid Jones, Jr.) owns the adjacent properties as shown and identified on the attached Map A. Notification has been given to all other adjacent property owners by the Secretary to the Planning Commission, concerning this request for closure. City of Roanoke owns the property identified on the attached Map A as tax no. 2031901. The City intends to utilize this parcel for future street widening. Application for closure was reviewed by the Planning Commission at its regular meeting of June 3, 1987. III. Issues: Neighborhood Impact - None. Closure of these undeveloped rights-of-way in and of itself would have no impact on the neighborhood. Traffic Impact - Improvement. Closure would eliminate a potential street intersection from Raleigh Avenue into Gainsboro Road, N.W. Distance between potential intersection and existing intersection of Orange Avenue/Gainsboro Road would be less than 80'. C. Utilities within the right-of-way: City of Roanoke has an existing sewer line within the right-of-way of Raleigh Avenue, N.W. Easement for this line must be retained. City of Roanoke has an existing sewer line in the alley that runs parallel to Raleigh Avenue. Easement for this line must be retained. Correspondence received from private utility agencies indicate no existing private utilities are located within the street or alleys requested for closure. D. Land use: Adjacent properties are currently zoned RM-2, Residential Multi-Family District. Me Closure of Raleigh Avenue, N.W., would landlock the properties identified on the attached Map A, as official tax nos. 2020222 through 2020231. Former alignment of Raleigh Avenue has been cut up and for the most part eliminated by redeveloping streets (I-581 and U.S. 460) and general street widening. This remaining section of Raleigh Avenue is a residual segment of that older street alignment. It currently serves no useful purpose as a part of the surrounding street plan for public use or traffic access. Creation of a dead-end street or alley - No. Closure would eliminate a dead-end street and a dead-end alley. F. Relationship to the Comprehensive Plan: Closure would be consistent with the intent of the Comprehensive Plan that all available land be used in the most appropriate manner. Land within the subject street and alleys has remained idle and relegated to an unproductive and useless status for many years. IV. Recommendation: The Planning Comission recommends to City Council (by a vote of 6-0, Mr. Price absent) that the applicant's request to close and vacate this section of Raleigh Avenue, N.W., and two adjacent undeveloped alleys be approved, subject to the following conditions: That the applicant agree to take appropriate measures to combine or resubdivide the properties in a manner that will eliminate the possibility of landlocking official tax nos. 2020222 through 2020231. That the ordinance vacating the rights-of-way be contingent upon the applicant's compliance with the above conditions, by means of a properly prepared plat of subdivision submitted to and approved by the Agent to the Planning Connnission and the City Engineer. That proper easements be retained by the City for existing utilities. The recommendation is based on the following conclusions: The City has no current or future plans to develop or utilize the street and alleys requested for closure. Section of Raleigh Avenue, N.W., is a dead-end street with no public access purpose. Alleys are both situated on sloping terrain and could not effectively serve as a secondary means of access to adjacent properties. Adjacent property owners could more efficiently utilize the property within the subject rights-of-way. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission ERT:JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Petitioner Office of lhe C]~ Oen~ June 23, 1987 File #51 Mr. Robert McNichols McNichols & Associates, Inc. $015 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Mr. McNichols: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the Ci.ty of Roanoke grant your request, that a tract of land lying at the intersection of Lewiston Street and Peters Creek Road, N. W., designated as Official Tax No. 6421135, containing one acre ~, be rezoned from RS-3, Residential Single Family District, to C-1, Office District. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the. abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Duilding. For your information, [ am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-243l. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Room456 MunlctpalBuildlng 215(~urchAve~ue, S.W.F~x~nahe. VIrglnia24011 (703)98t-2541 Mr. Robert McNichols Page 2 June 22, 1987 cc: Ms. Myrtle Poff, 3509 Peters Creek Road, N. W., Roanoke, Virginia 24019 Ms. Edith Fields, 3509 Peters Creeek Road, N. W., Roanoke, Virginia 24019 Ms. Ruth B. Eades, 4561 Lewiston Street, N. W., Roanoke, Virginia 24019 Mr. Donald P. Rakes, 4548 Lewiston Street, N. W., Roanoke, Virginia 24019 Mr. Donald J. Lee, 4547 Lewiston Street, N. W., Roanoke, Virginia 24019 Mr. A. D. Woodson, P. 0. Box 5495, Roanoke, Virginia 24012 Melrose Baptist Church, 3520 Peters Creek Road, Roanoke, Virginia 24019 Commonwealth of Virginia, Roanoke, Virginia 23219 Mr. Gordon N. Dixon, Executive Director, Fifth District Commission, P. 0. Box 2569, Roanoke, 24010 Planning Virginia Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W., Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Co~nissioner and Zoning Administrator Mr. John R. Marlles, Chief of Community Planning Mr. John E. Merrithew, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation AD NUMBER - 62411682 PUBLISHERtS FEE - CITY OF ROANOKE C/O MARY F PARKER CITY CLERKS OFFICE RO0~ 456 MUNICIPAL BLDG ROANOKE VA 2401 STATE OF VIRGINIA C ITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN OFFICEF~ OF T IMES-WORLD CF]RPORATIGN, ~HICH COR- PO~ATIC~N IS PUBLISHER OF THE ROANOKE TI~ES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN THE STATE OF VI:IGINIA, DO CERTIFY THAT THE ANNEXED '~DTICE WAS PUBLISHED IN SAID NEWSPAPERS .qN THE FCLLOWING DATES 06/2b/87 MORNING 07/03/87 ~ORNING ~IINESS, THIS//")6TH DAY OF JULY 1987 OFFICER'S SIGNATURE/' NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on the question of rezoning from RS-3, Residential Single Family District, to C-1, Office District, the following property: A tract of land containing one acre, more or less, located at the intersection of Lewiston and Peters Creek Roads, and designated as Official Tax No. 6421135. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of June 19 87. Mary F. Parker City Clerk Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Office o~ fne O~y Oe~k May 7, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from Robert McNichoIs, requesting that a certain tract of land lying at the intersection of Lewiston and Peters Creek Roads consisting of + or -1 acre, and designated as Official Tax No. 6421135, be rezoned from RS-l, Single Family Residential District, to C-1, Office and Institutional District. MFP:ra Enc. cc: Mr. Sincerely ~.. Mary F. Parker, CMC City Clerk Robert McNichots, McNichoIs & Associates, [nc., 5015 Witliamson Road, N. W., Roanoke, Virginia 24012 Mr. John R. MarlIes, Chief of Community Planning Ms. Martha P. Franklin, Secretary, City Planning Corrgnission Mr. John E. Merrithew, Agent, City Planning Cor~nission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room 456 Municll~,I B~ilding 2 t 5 Church Avenue, S.W. Roar, c:~.~., Virginia 24011 (703) 98t-2541 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from Robert McNichols that a tract of land lying at ) the intersection of Lewiston Street and Peters Creek Road, ) N.W., designated as official tax no. 6421135, containing 1 )AFFIDAVIT acre +, be rezoned from RS-3, Residential Single Family ) Distr~ct to C-i, Office District. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Comzaission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL 6421133 6421131 6421132 OWNER, AGENT OR OCCUPANT Myrtle Poff Edith Fields Ruth Black Eades 6421101 Donald P. Rakes 6421130 Donald J. Lee ADDRESS 3509 Peters Creek Road Roanoke, VA 24019 4561 Lewiston Street Roanoke, VA 24019 4548 Lewiston Street Roanoke, VA 24019 4547 Lewiston Street Roanoke, VA 24019 COUNTY 6421206 A.D. Woodson P.O. Box 5495 6421201 Roanoke, VA 24012 Melrose Baptist Church Commonwealth of Virginia COUNTY 3520 Peters Creek Road Roanoke, VA 24019 Richmond, VA 23219 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Commission Expires: C;fflce of the O~ Cle~ July 29, 1987 File #51 Mr. Daniel F. Layman, Jr. Attorney P. O. Box 720 Roanoke, Virginia 24004 Dear i~,lr. Layman: I am enclosing copy of Ordinance No. 28716, rezoning a certain tract of land ~ocated on the north side of ~e.nington Street, S. E., at its intersection with Mount Pleasant ~oulevard, S. E., and Rutrough t~oad, S. ~., containing 9.56 acres, more or less, and designated as Official Tax No. 4250202, from LM, Light ~anufacturing District, to C~, Neighborhood Commericiat District, which Grdinance was adopted by the Council of the City of Hoanoke on first reading on llonday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. ~iary F. Parker, C~,iC City Clerk ~iFP:ra cc; IDIC©, 1912 Ninth Street, S. E., Roanoke, Virginia 24013 The Southland Corporation, P. 0. Box 719, RE #20489, Daitas, Texas 75221 ~oanoke Hospital Association, P. 0. ~o~ 1336, Roanoke, Virginia 24040 ~s. Doris T. Thompson, Route 1, Box 284-~, Fincastle, Virginia 24090 ifs. EZeanor J. Taylor, 1609 Rutrough Road, S. E., Roanoke, Virginia 24014 Room456 MunlcipalBultding 215 Churc~ Avenue, S.W, Roonoke, Vlrglnla24011 (703)981-2541 Mr. Daniel F. Page 2 July 29, 1987 Layman cc: Mr. & Mrs. Henry E. McBride, 1719 Rutrough Road, S. E., Roanoke, Virginia 24014 Treehouse-Birchwood Ltd. Partnership, 66127 Pendleton Drive, N. W., Roanoke, Virginia 24019 Leo, Inc., 2545 South Clearing Road, Salem, Virginia 24153 Mr. Brannon Culpepper, 4949 North Spring Drive, N. W., Roanoke, Virginia 24019 Mr. Lamar W. Davis, Attorney, 805 Third Street, S. Apt. 1, Roanoke, Virginia 24016 Mr. Kenneth King, Attorney, P. 0. Box 1784, Roanoke, Virginia 24008-1784 Mr. Dan SheIton, SheIton Fuel Oil Company, 926 River Avenue, S. E., Roanoke, Virginia 24013 Mr. Charles W. Hancock, President, Garden City Civic League, 1016 Estates Road, S. E., Roanoke, Virginia 24014 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. WiIburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. EIwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. RonaId H. MiI~er, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Co~nission Ms. Martha P. Franklin, Secretary, City P~anning Commission Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28716. AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 425, Sectional 1976 Zone Map. City of Roanoke, to rezone certain property within the City, subject to cer- tain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from LM, Light Manufacturing District, to CN. Neighborhood Commercial District District, subject to certain conditions proffered by the applicant; and $~I-IEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on Council at its meeting on July 13, 1987. thereof as required by §36.1-693, Code of as amended, at which hearing all parties given an opportunity to be heard, both rezoning; and WHEREAS, this Council, after considering the tion, the recommendation made to the Council Commission, the City's Comprehensive Plan, said application by the City after due and timely notice the City of Roanoke (1979), in interest and citizens were for and against the proposed aforesaid applica- by the Planning and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §§36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 425 of the Sectiona! 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a tract of land on the north side of Bennington Street, S. E.. at its intersection with Mount Pleasant Boulevard, S. E., and Rutrough Road, S. E., containing 9.56 acres. more or less, designated on Sheet No. 425 of the Sectional 1976 Zone Map. City of Roanoke, as Official Tax No. 4250202 be, and is hereby rezoned from LM, Light Manufacturing District, to CN, Neighborhood Commercial District District, subject to those conditions proffered by and set forth in the Petitioner's Amended Petition for Rezoning filed with the City Clerk on June 2, 1987, and that Sheet No. 425 of the Zone Map be changed in this respect. ATTEST: City Clerk. WILBURN C. DIBLING, JR. OFFICE OF THE CITY ATTORNEY 464 MUNIC~PAL BUILDING ROANOKE. VIRGINIA 24011 703-981-2431 July 13, 1987 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: CBL Management, Inc. Rezonin~ Dear Mrs. Bowles and Gentlemen: This is in regard to the request of CBL Management, Inc., to rezone a tract of land in the City located on the north side of Bennington Street, S. Eo, at its intersection with Mount Pleasant Boulevard, S. E., and Rutrough Road, S.E., from LM, Light Manu- facturing District to CN, Neighborhood District. Petitions have been filed with the City by citizens opposed to the rezoning. (I should note that at the time the petitions were signed, the sub- ject property was proposed to be zoned C-2, rather than CN, which is a less intensive zoning category). It is my opinion that an insufficient number of signatures have been set out in these petitions to invoke the provisions of §62(5) of the Roanoke City Charter which provides with reference to amendments to the City's Zoning Map, in pertinent part, as follows: "Such regulations, restrictions, and boundaries may from time to time be amended, supplemented, changed, modified or repealed. In case, however, of a protest against such change signed by the owners of twenty per centum or more either of the area of the lots included in each proposed change, or of those immediately ad- jacent in the rear thereof, or of those directly opposite thereto, such amendment shal! not become effective except by the favorable vote of five- sevenths of all the members of the Council." According to City Official Tax Appraisal Maps, there are twelve parcels in the City which can be construed as being adja- cent to or opposite the one proposed to be rezoned. According to City records, the owners of these lots are as follows: The Honorable Mayor of City Council July 13, 1987 and Members Page Owner(s) IDICO 1912 Ninth Street, S. E. Roanoke, Virginia 24013 Davis H. Elliott Co., Inc. P.O. Box 12207 Roanoke, Virginia 24027 The Southland Corporation P. O. Box 719 Dallas, Texas 75221 City of Roanoke/Roanoke Water 210 Campbell Avenue, S.W. Roanoke, Virginia 24011 Coo Roanoke Hospital Association P. O. Box 6359 Roanoke, Virginia 24014 City of Roanoke Mount Pleasant Boulevard, S. Roanoke, Virginia 24014 EJ Doris T. Thompson, et al. Route 1, Box 284-D Fincastle, Virginia 24090 Eleanor Jayne Taylor 1609 Rutrough Road, S. E. Roanoke, Virginia 24014 Henry E. McBride and Lois L. McBride 1719 Rutrough Road, S. E. Roanoke, Virginia 24014 City of Roanoke Redevelopment and Housing Authority P. Oo Box 6359 Roanoke, Virginia 24017 Treehouse-Birchwood Limited Partnership 1702 Rutrough Road, S. E. Roanoke, Virginia 24011 Official Tax No. 4250301 4250302 4250201 4250203 4360602 4360601 4460102 4460101 4450401 4350607 4350611 The Honorable Mayor of City Council July 13, 1987 and Members Page 3 Leo, Inc. 2545 South Clearing Road Salem, Virginia 24153 4350603 The only owner of property adjacent to the subject property who has signed the petitions in opposition is Lois L. McBride, who along with Henry E. McBride owns the parcel bearing Official Tax No. 4450401. Henry E. McBride did not sign the petition. Since not all of the record owners of this parcel signed the petition, I am of the opinion, which I have expressed many times previously in similar situations, that this parcel cannot be counted towards the number required by §62(5) of the Charter. Under these circumstances, I believe that the provisions of §62(5) have not been met in order to invoke the five-sevenths voting requirement. I would be pleased to respond to any questions that the members of Council may have with regard to this matter. With kindest personal regards, I am WCDJr:WMH:fcf Sincerely yours, Wilburn C. Dibling, Jr. City Attorney cc: Daniel F. Layman, Esquire Kenneth C. King, Jr., Esquire Lamar W. Davis, Esquire W. Robert Herbert, City Manager Mary F. Parker, City Clerk Office of the City Cle~ June 22, 1987 File #51 Mr. Daniel F. Layman, Jr. Attorney P. 0. Box 720 Roanoke, Virginia 24004 Dear Mr. Layman: I am enclosing copy of a report of the City Planning Corr~nission recommending that the Council of the City of Roanoke deny the request of your client, CBL Management, ~nc., that a certain tract of land located on the north side of Bennington Street, S. E., at its intersection with Mount Pleasant Boulevard, S. E., and Rutrough Road, S. E., containing 9.56 acres, more or less, and designated as Official Tax No. 4250202, be rezoned from LM, Light Manufacturing District, to CN, Neighborhood Corr~nercial District, such rezoning to be subject to certain conditions prof- fered by the petitioner. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Ertc. floorn456 ,V~unlclpolGulldlng 215 ~D~urch Avenue, S.W.~,Vlrglnla2a011 (703)981-2541 Mr. Daniel F. Page 2 June 22, 1987 Layman CC: IDICO, 1912 Ninth Street, S. E., Roanoke, Virginia 24013 The Southland Corporation, P. 0. Box 719, RE #20489, Dallas, Texas 75221 Roanoke Hospital Association, P. O. Box 1336, Roanoke, Virginia 24040 Ms. Doris T. Thompson, Route 1, Box 284-D, Fincastle, Virginia 24090 Ms. Eleanor J. Taylor, 1609 Rutrough Road, S. E., Roanoke, Virginia 24014 Mr. & Mrs. Henry E. McBride, 1719 Rutrough Road, S. E., Roanoke, Virginia 24014 Treehouse-Birchwood Ltd. Partnership, 66127 Pendleton Drive, N. W., Roanoke, Virginia 240'19 Leo, Inc., 2545 South Clearing Road, Salem, Virginia 24153 Mr. Brannon Culpepper, 4949 North Spring Drive, N. W., Roanoke, Virginia 24019 Mr. Lamar W. Davis, Attorney, 805 Third Street, S. W., Apt. 1, Roanoke, Virginia 24016 Mr. Kenneth King, Attorney, P. O. Box 1784, Roanoke, Virginia 24008-1784 Mr. Dan Shelton, Shelton Fuel Oil Company, 926 River Avenue, S. E., Roanoke, Virginia 24013 Mr. Charles W. Hancock, President, Garden City Civic League, 1016 Estates Road, S. E., Roanoke, Virginia 24014 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, 1II, Director of Real Estate Valuation Ms. Susan So Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit Bo Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Cor~nissioner and Zoning Administrator Mr. John R. Marlles, Chief of Coi~,iunity Planning Mr. John E. Merrithew, Agent, City Planning Corrgnission Ms. Martha Po Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Riverdale Community Club (Formerly Neighborhood Watch) Elbert Lester, President 2929 Eastland Rd. Roanoke, Va. 24014 June 26, 1987 Mr. Kenneth C. King, Jr. 30 Franklin Rd., S.W. Roanoke, Virginia 24016 Dear Mr. King: On Thursday, June 25th, our organization, The River~ale Community Clnb voted to §o on record in favor of rezoni~g the Gusler property on Bennington Street from light industrial to residential commercial so that a shopping center might be built to serve our area. Please note that we take great pride in our community and believe this shopping center would enhance our neighborhood. We base this on the neatness and cleanliness of other Food Lion stores and associated businesses we have seen built elsewhere. You have our permission to convey this information to City Council as they consider this matter. Sincerely yours, ..... ,., /~ .,"~ ,, Elbert Lester, President June 2, 1987 Martha P. Franklin, Secretary ~OANOKE CITY PLANNING COMMISSION 355 ~Iunicipal Building 215 Church Avenue, Roanoke, Virginia 24011 2E: Petition of CBL Management, Inc. to rezone Dear Rs. Franklin: The Riverdale Co~uunity Watch Club has not had the opportunity to formally resolve and meet to support the petition for rezoning of the property at Riverland Road and Bennington Street, but I have had the opportunity to canvass several of the members and can report that the petition has support in favor of rezoning the property lot a shopping center. The Club will meet the 4th Thursday of the month, and I anticipate that the Club will favorably act on backing the petition. In the meantime, please pass along the sense of members I have been able to reach , in favor of the petition. the Sil]cerely, Elbert Lester Presidetn June 1, 1987 Martha P. Franklin, Secretary PLANNING COMMISSION OF THE CITY OF ROANOKE Municipal Building Roanoke, Virginia 24011 Dear Ms. Franklin The petition of CEL ltanagement , Inc. to rezone the parcel of land in Garden City has been reviewed.by the Garden City Civic League. The plans £or tile shopping Center were brought before the League, and the membership found no opposition to the project which would require any £ormal motion or action. Accordingly, please pass to the Members of the Commission that the League has taken no action in opposition to the Petition, after having considered the plans. Sincerely, C[~rles ~tancock President May 27, 1987 Martha P. Franklin, Secretary Roanoke City Planning Commission 355 Municipal Building 215 Church Ave., SW Roanoke, VA 24011 Dear Ms. Franklin: Thank you for sending me the information regarding the request from CBL Management, Inc. for rezoning a tract of land. On behalf of Riverland Alert Neighbors, (a neighborhood watch organization) I would like to petition the Roanoke City Planning Commission to grant the necessary variance to permit the construction of a grocery store and perhaps a couple of other stores at the intersection of Riverland Road S.E. and Bennington Street. I have been to this property and feel it's a good location for a new grocery store, which is needed in this area. Also I feel it would provide more employment for local people. Sincerely, .. x--~ina Berliner, Prosldent Riverland Alert Neighbors ~O NUMBER - 62415959 PUBLISHER'S FEE- $83060 !)ANIEL F LAYMAN P © 80X ~ [,ANOKc VA 2/+00½ STATE OF VIRGINIA 2 tTY CF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN OFFICER OF T I~ES-WORLD CORPORATIONt WHICH CCR- PORATION IS PUBLISHER OF THE ROANOKE TIMES & ~RLD-NEWS~ A DAILY NEWSPAPER ~U8LISHED Iq ROANOKE~ IN THE STATE OF VIqGINIA~ DO CERTIFY THAT THE ANNEXED ~IOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FC'LLOWI~'IG DATES 06/2,5/87 MORNING ~7/03/87 HORNING WITNESS, THIS/'~H DAY OF JULY t987 DFF[CE~ S SIGNATURE~' NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1 Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, July 13, 1987, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from LM, Light Manufacturing District, to CN, Neighborhood Commercial District, the following property: A tract of land in the City on the north side of Bennington Street, S. E., at its Pleasant Boulevard, S. E., and containing 9.56 acres, more or Official Tax No. 4250202. intersection with Mount Rutrough Road, S. E., less, and designated as This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of June , 1987 Please publish in full twice, once on Friday, June 26, 1987, and once on Friday, July 3, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker, City Clerk Please bill to: Mr. Daniel F. Layman Attorney P. O. Box 720 Roanoke, Virginia 24004 Office of th~ O~y (]en~ June 2, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Corr~nission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition and list of property owners from Daniel F. Layman, Jr., Attorney, representing CBL Management, Inc., requesting that a certain tract of land located on the north side of Bennington Street, S. E., at its intersection with Mount Pleasant Boulevard, S. E. and Rutrough Road, S. E., containing 9.56 acres, more or less, and designated as Official Tozc No. 4250202, be rezoned from LM, Light Manufacturing District, to CN, Neighborhood Congnercial District, subject to certain proffered conditions. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra EnCo Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazelgrove, P. 0. Box 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Community Planning Ms. Martha P. Franklin, Secretary, City Planning Corrgnission Mr. John E. Merrithew, Agent, City Planning Corrgnission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Roocn456 MunldpalBuildlng 215 C~urch Aver, ue, S.W. Roonc~e, Vlrglnla24011 (703)981-2541 VIRGINIA: CiTy IN THE COUNCIL OF THE CITY OF ROANOKE IN RE: ) ) Rezoning of a tract of land lying) on the north side of Bennington Street, S.E. at its intersection with Mount Pleasant Boulevard, S.E. and Rutrough Road, S.E., from LM, Light Manufacturing District, to CN, Neighborhood Commercial District AMENDED PETITION FOR REZONING TO: The Honorable Mayor and Members of the Council of the City of Roanoke (1) The petitioner, CBL Management, Inc., has contracted to purchase a tract of land located in the City of Roanoke, Virginia, on the north side of Bennington Street, S.E. at its intersection with Mount Pleasant Boulevard, S.E. and Rutrough Road, S.E., containing 9.56 acres (more or less) and designated on the Roanoke City Appraisal Map as Official Tax No. 4250202. The tract is currently zoned LM, Light Manufacturing District. A copy of Roanoke City Appraisal Map Sheet 425 showing the property to be rezoned is attached to this petition as Exhib- it A. (2) Pursuant to Articles VII and VIII of Chapter 36 of the Code of the City of Roanoke (1979), the petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to CN, Neighborhood Commercial District, to permit construction by petitioner of a neighborhood shopping center. EXHIBIT B Roanoke City Tax Map Number 4250301 4250302 4250201 4250203 4360602 4360601 4460102 4460101 4450401 4350601 Owner IDICO 1912 Ninth Street, Roanoke, VA 24013 SoZo Davis H. Elliott Co., P. O. Box 12207 Roanoke, VA 24027 The Southland Corporation P. O. Box 719 Dallas, TX 75221 City of Roanoke/Roanoke Water Co. 210 Campbell Avenue, S.W. Roanoke, VA 24011 Roanoke Hospital Association P. O. Box 6359 Roanoke, VA 24014 City of Roanoke Mount Pleasant Boulevard, Roanoke, VA 24014 SoEo Doris T. Thompson et al. Route 1, Box 284-D Fincastle, VA 24090 Eleanor Jayne Taylor 1609 Rutrough Road, S.E. Roanoke, VA 24014 Henry E. McBride.and Lois L. McBride 1719 Rutrough Road, S.E. Roanoke, VA 24014 City of Roanoke Redevelopment and Housing Authority P. O. Box 6359 Roanoke, VA 24017 4350611 4350603 Treehouse-Birchwood Limited Partnership 1702 Rutrough Road, S.E. Roanoke, VA 24011 Leo, Inc. 2545 South Clearing Road Salem, VA 24153 Office of the City C]er~ April 30, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition and list of property owners from Daniel F. Layman, Jr., repre- senting CBL Management, Inc., requesting that a certain tract of land located on the north side of Bennington Street, S. E., at its intersection with ~unt Pleasant Boulevard, S. E. and Rutrough Road, S. E., containing 9.56 acres, more or less, and designated as Official Tax No. 4250202, be rezoned from LM, Light Manufacturing District, to C-2, General Corr~ercial District, sub- ject to certain proffered conditions. Sincerely ~l~ Mary F. Parker, CMC City Clerk MFP:ra Eno. cc: Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and HazeIgrove, P. 0. Box 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Co,r~,lunity Planning Ms. ~artha P. Franklin, Secretary, City Planning Commission Mr. John E. Merrithew, Agent, City Planning Corrgnission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room 456 Municipal Building 2t50',urch Avenue, S.W. Roanoke, VIrglnio 240t I (703) 981-2541 NOTICE OF PUBLIC HEARING '87 HAY 14 P;' ,' TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1 Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, June 8, 1987, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from LM, Light Manufacturing District, to following property: C-2, General Commercial District, the A tract of land in the City on the north side of Bennington Street, S. E., at its intersection with Mount Pleasant Boulevard, S. E., and Rutrough Road, S. E., containing 9.56 acres, more or less, and designated as Official Tax No. 4250202. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citizens appear on the above date and be heard on the question. GIVEN under my hand this 20th day of May ,1987 may Mary F. Parker, Please publish in full twice, once on Friday, May 22, 1987, and once on Friday, May 29, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 City Clerk Please bill to: Mr. Daniel F. Layman Attorney P. O. Box 720 Roanoke, Virginia 24004 TO THE CITY CLERK OF THE CITY OF ROANOEE, VIRGIHIA PERTAINING TO THE REZONING REQUEST OF: '87 ~" 22 ~'?;: Request from CBL Management, Inc., that a certain tract of ) land located on north side of Bennington Street, S.E., at ) its intersection with Mount Pleasant Boulevard, S.E., and )AFFIDAVIT Rutrough Road, S.E., containing 9.56 acres, more or less, ) and designated as Official Tax No. 4250202, be rezoned from) LM, Light Manufacturing District to C-2, General Commercial) District. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of May, 1987, notices of a public hearing to be held on the 3rd day of June, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below PARCEL 4250301 4250201 4250203 4360601 4360602 4460102 4460101 4450401 4350611 4350603 at their last known address: OWNER, AGENT OR OCCUPANT IDICO The Southland Corporation City of Roanoke ADDRESS 1912 Ninth Street, S.E. Roanoke, VA 24013 P.O. Box 719 RE #20489 Dallas, Texas 75221 Roanoke Hospital Association Doris T. Thompson, et al Eleanor Jayne Taylor Henry E. and Lois L. McBride Treehouse-Birchwood Ltd. Part- newship Leo, Inc. P.O. Box 1336 Roanoke, VA 24040 Route 1, Box 284-D Fincastle, VA 24090 1609 Rutrough Road, SE Roanoke, VA 24014 1719 Rutrough Road, SE Roanoke, VA 24014 6617 Pendelton Drive, NW Roanoke, VA 24019 2545 South Clearing Road Salem, VA 24153 Mar~t'da Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of May, 1987. Notary Public My Co~m~ission Expires: TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from CBL Management, Inc., that a certain tract of ) land located on north side of Bennington Street, S.E., at ) its intersection with Mount Pleasant Boulevard, S.E., and )AFFIDAVIT Rutrough Road, S.E., containing 9.56 acres, more or less, ) and designated as Official Tax No. 4250202, be rezoned from) LM, Light Manufacturing District to C-2, General Commercial) District. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: she is a Secretary to the Roanoke City Planning Commission, and as such is PARCEL 4250301 4250201 4250203 4360601 4360602 4460102 4460101 4450401 4350611 4350603 competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the llth day of May, 1987, notices of a public hearing to be held on the 20th day of May, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below at their last known address: OWNER, AGENT OR OCCUPANT IDICO The Southland Corporation City of Roanoke ADDRESS 1912 Ninth Street, S.E. Roanoke, VA 24013 P.O. Box 719 RE #20489 Dallas, Texas 75221 Roanoke Hospital Association Doris T. Thompson, et al Eleanor Jayne Taylor Henry E. and Lois L. McBride Treehouse-Birchwood Ltd. Part- newship Leo, Inc. P.O. Box 1336 Roanoke, VA 24040 Route 1, Box 284-D Fincastle, VA 24090 1609 Rutrough Road, SE Roanoke, VA 24014 1719 Rutrough Road, SE Roanoke, VA 24014 6617 Pendelton Drive, NW Roanoke, VA 24019 2545 South Clearing Road Salem, VA 24153 Mar~ka~ace ~ranklin The affiant, Martha Pace Franklin, first being duly sworn, states that SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this llth day of May, 1987. Notary Public .z My Commission Expires: Office at Yne City Clerk April 16, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from Daniel F. Layman, Jr., representing CBL Management, Inc., requesting that a certain tract of land located on the north side of Bennington Street, S. E., at its intersec- tion with Mount Pleasant Boulevard, S. E. and Rutrough Road, S. E., containing 9.56 acres, more or less, and designated as Official Tax No. 4250202, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District. Sincerely Mary F. Parker, C?.IC City Clerk ~{FP:ra cc: Mr. Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazelgrove, P. 0. Box 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Community Planning lis. Martha P. Franklin, Secretary, City Planning Commission Mr. John E. l~errithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Roocn 456 Municipal Building 2t5 Church Avenue, S.W. Roar'.~Ne, Vlrginia 24011 (703) 98t-2541 VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN RE: ) ) Rezoning of a tract of land lying) on the north side of Bennington Street, S.E. at its intersection with Mount Pleasant Boulevard, S.E. and Rutrough Road, S.E., from LM, Light Manufacturing District, to C-2, General Commercial District PETITION FOR REZONING TO: The Honorable Mayor and Members of the Council of the City of Roanoke (1) The petitioner, CBL Management, Inc., has contracted to purchase a tract of land located in the City of Roanoke, Virginia, on the north side of Bennington Street, S.E. at its intersection with Mount Pleasant Boulevard, S.E. and Rutrough Road, S.E., containing 9.56 acres (more or less) and designated on the Roanoke City Appraisal Map as Official Tax No. 4250202. The tract is currently zoned LM, Light Manufacturing District. A copy of Roanoke City Appraisal Map Sheet 425 showing the property to be rezoned is attached to this petition as Exhibit A. (2) Pursuant to Articles VII and VIII of Chapter 36 of the Code of the City of Roanoke (1979), the petitioner requests that the said property be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District, to permit construction by petitioner of a neighborhood shopping center. (3) The petitioner believes that the rezoning of said property will further the intent and purpose of the Zoning Ordinance and the Comprehensive Plan of the City of Roanoke by making available for commercial development a large tract of land the location of which renders it less than ideally suited for a manufacturing facility. (4) Attached as Exhibit B are the names and addresses of the owners of all property immediately adjacent to or across adjoining streets from the property to be rezoned. WHEREFORE, the petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Daniel F. Layman, Jr. Woods, Rogers & Hazlegrove P. O. Box 720 Roanoke, VA 24004 Respectfully submitted, CBL MANAGEMENT, INC. Of Counsel (3 Counsel for the Petitioner -2- EXHIBIT B Roanoke City Tax Map Number 4250301 4250302 4250201 4250203 4360602 4360601 4460102 4460101 4450401 4350601 Owner IDICO 1912 Ninth Street, S.E. Roanoke, VA 24013 Davis H. Elliott Co., P. O. Box 12207 Roanoke, VA 24027 The Southland Corporation P. O. Box 719 Dallas, TX 75221 City of Roanoke/Roanoke Water Co. 210 Campbell Avenue, S.W. Roanoke, VA 24011 Roanoke Hospital Association P. O. Box 6359 Roanoke, VA 24014 City of Roanoke Mount Pleasant Boulevard, Roanoke, VA 24014 S,Eo Doris T. Thompson et al. Route 1, Box 284-D Fincastle, VA 24090 Eleanor Jayne Taylor 1609 Rutrough Road, S.E. Roanoke, VA 24014 Henry E. McBride and Lois L. McBride 1719 Rutrough Road, S.E. Roanoke, VA 24014 City of Roanoke Redevelopment and Housing Authority P. O. Box 6359 Roanoke, VA 24017 4350611 4350603 Treehouse-Birchwood Limited Partnership 1702 Rutrough Road, S.E. Roanoke, VA 24011 Leo, Inc. 2545 South Clearing Road Salem, VA 24153 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from CBL Management, Inc., that a certain tract of ) land located on north side of Bennington Street, S.E., at ) its intersection with Mount Pleasant Boulevard, S.E., and )AFFIDAVIT Rutrough Road, S.E., containing 9.56 acres, more or less, ) and designated as Official Tax No. 4250202, be rezoned from) LM, Light Manufacturing District to C-2, General Co~nercial) District. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 27th day of April, 1987, notices of a public hearing to be held on the 6th day of May, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 4250301 IDICO 1912 Ninth Street, S.E. Roanoke, VA 24013 4250201 The Southland Corporation P.O. Box 719 RE #20489 Dallas, Texas 75221 4250203 4360601 City of Roanoke 4360602 Roanoke Hospital Association P.O. Box 1336 Roanoke, VA 24040 4460102 Doris T. Thompson, et al Route 1, Box 284-D Fincastle, VA 24090 4460101 Eleanor Jayne Taylor 1609 Rutrough Road, SE Roanoke, VA 24014 4450401 Henry E. and Lois L. McBride 1719 Rutrough Road, SE Roanoke, VA 24014 4350611 Treehouse-Birchweod Ltd. Part- newship 6617 Pendelton Drive, NW Roanoke, VA 24019 4350603 Leo, Inc. 2545 South Clearing Road Salem, VA 24153 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 27th day of April, 1987. otary Public My Commission Expires: July 29, 1987 File #467 Afr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28728, amending and reor- daining §§9-20.1, Public hearing before appointment of school Doard members, and 9-23, Article not applicable to filling of vacancies not caused by ordinary expiration of term; public hearing exception, of the Code of the City of Roanoke (1979), as amended, to provide that any nominee to the School Board must first be considered at a pubiic hearing, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincerely ~ Mary F. Parker, C~{C City Clerk MFP:ra Enc. CC: WiIDurn C. bibIing, Jr., City Attorney ~r. bonaId S. CaldweIl, Commonwealth's Attorney ~1r. Itaymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable James W. bqippen, Chief Judge, Juvenile and Domestic Relations District Court The Ronorable Edward S. Kidd, Jr., Chief Judge, General District Court Room456 MunlcipaiBulldlng 215(~ura~Av~ue, S.W. IM:x:~,::~e, Vlrglnlci2401'~ (703)981-25~1 Mr. W. Robert tJerbert Page 2 July 29, 1987 cc: The Bonorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. WilIett, Judge, Circuit Court The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box 1016, Salem, Virginia 24153 Miss Patsy Testerman, Clerk, Circuit Court Ms. Patsy Bussey, CIerk, Juvenile and Domestic ReIations District Court Mr. Ronald AIbright, Clerk, General District Court Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box 13867, Roanoke, Virginia 24037 Ms. CIayne M. Calhoun, Law Librarian' Mr. Robert L. LasIie, Vice President - Supplements, Municipal Code Corporation, P. 0. Box 2235, Tallahassee, FIorida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28728. AN ORDINANCE amending and reordaining §§9-20.1, Public hearing before appointment of school board members, and 9-23, Article not applicable to filling of vacancies not tion of term; public hearing exception, Roanoke (1979), as amended, to provide School Board must first caused by ordinary expirs- of the Code of the City of that any nominee to the be considered at a public hearing. BE 1. Section 9-20.1, Public school board members, is hereby vide: IT ORDAINED by the Council of the City of Roanoke that: hearing before appointment of amended and reordained to pro- §9-20.1. Public hearing before appointment of school board members. Prior to the public interview of candidates for school trustee required by section 9-21 and prior to April thirtieth, city council shall hold a public hearing to receive the views of citizens. Public notice of such hearing shall be given at least ten (10) days prior to the hearing by publication in a newspaper of general circulation in this city. No applicant shall be appointed to the school board unless such applicant's name has been considered at a public hearing. 2. Section 9-23, Article not applicable to filling of vacan- Cies not caused by ordinary expiration of term; public hearing 9xception, is hereby amended and reordained to provide: §9-23. Article not applicable to filling not caused by ordinary expiration hearing exception. of vacancies of term; public In case of a vacancy on the School Board, other than through the ordinary expiration of a term, the Council shall fill the vacancy for the unexpired portion of the term through the procedure established by section 2-281 of this code, and the selection procedure established by this article shall have no applicability; provided, however, that prior to the filling of a vacancy on the School Board created by other than the ordinary expira- tion of a term, City Council shall, at least seven (7) days prior to the appointment, hold a public hearing to receive the views of citizens. At least ten (10) days prior to any such hearing, public notice shall be given by publication in a newspaper of general circulation in the City. Before any person is appointed to the school board, the individual's name shall be considered at a public hearing. ATTEST: City Clerk WILBURN C, DIBLING, JR. CITY ATTORNEY OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 2401 1 703-98 ! ~2431 July 13, 1987 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: School Board Appointment Procedure Dear Mrs. Bowles and Centlemen: This Office carefully monitors enactments of each Ses- sion of the General Assembly to insure that local ordinances remain consistent with State requirements. In this regard, action taken by the 1987 Session of the General Assembly re- quires amendment of our School Board appointment procedure. By way of background, in 1978, this Council adopted a very progressive School Board selection procedure which en- courages public scrutiny and comment with respect to appli- cants for this important position through required public notices and hearings. In 1985, the General Assembly enacted §22.1-29.1, Code of Virginia (1950), as amended, which re- quires public notice and a public hearing prior to the appointment of School Board members. This City was, of course, already in substantial compliance. The 1987 Session of the General Assembly added the following sentence to §22.1-29.1: "No nominee or applicant whose considered at a public hearing as a School Board member." name has not been shall be appointed Apparently, this sentence was added because some localities had held "generic" public hearings which allowed public com- ment with respect to School Board members in general, but without the public's being apprised of the identity of those persons under consideration for appointment by the local governing body. As you know, this City has never held this type of public hearing. The Honorable Mayor and Members of City Council Page 2 The 1987 amendment by the General Assembly, nevertheless, requires amendment of our City Code. I recommend to you the attached ordinance which includes the new prohibition against appointment to the School Board of any person whose name has not been considered at a public hearing. Compliance with this new State requirement can be achieved either by publish- ing the names of the persons under consideration for appoint- ment prior to the public hearing or by reading a list of the names of the persons under consideration at the time of the public hearing. I shall be pleased to answer any questions Council may have with respect to this matter. With kindest personal regards, I am WCD J r: f c f Sincerely yours, Wilburn C. Dibling, Jr. City Attorney Attachment W. Robert Herbert, City Manager Dr. Frank P. Tota, Superintendent, Schools Mary F. Parker, City Clerk Roanoke City Public July 29, 1987 File #192 A~lerican Sign & Indicator Corporation P. O. Drawer 2727 Spokane, Washington 99220 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28729, accepting the bid of Daktronics Inc., to provide and install an outdoor electronic sign at the Roanoke Civic Center, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. On behalf of the members appreciation for submitting of Council, I would like to express your bid on the electronic sign. Sincerely, 3,1ary F. Parker, C~/,C City Clerk MFP:ra Enc. Room456 Municlp~lBuliding 215Cl'~urchAv~nue, S.W. Roanol~,Vlrglnla24~)t1 (703)981-2541 Of~:e o~ fne Oly Oe~ July 29, 1987 File #192 Daktronics, Inc. Box 128, 331-32nd Street Brookings, South Dakota 57006-0128 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28729, occepting your bid made to the City of Roanoke to provide and install an outdoor electronic sign at the Roanoke Civic Center, which Ordinance was adopted by the Counc'ii of the' City of Roanoke on first reading on Monday, July 13, 1987, aZso adopted by the CounciI on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincerely, ~ary F. Parker, C~C City Cierk MFP:ra CC: ~r. Warner N. Dalhouse, Chairman and Chief Executive Officer Dominion Bank, 201 South Jefferson Street, Roanoke, Virginia 24040 ~r. ~V. ~iobert Herbert, City Manager ~r. Wi~burn C. DibIing, Jr., City Attorney Mr. George C. Snead, Jr., Director of Administration and Public Safety ~r. Bob E. Chapman, ~anager, Civic Facilities Room456 MuntcipalBulldlng 215 C~urch Avenue, S.W. Roanc~e, Vltginia2~011 (703)981-254.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28729. AN ORDINANCE accepting a bid made to the City to provide and install an outdoor electronic sign at the Roanoke Civic Center, upon certain terms and conditions, and rejecting a certain other bid. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Daktronics, Inc., to provide and install a double-faced outdoor electronic four-part color display sign with animation and graphic capabilities, upon certain terms and con- ditions, as more particularly set forth in the report to this Council dated July 13, 1987, is hereby ACCEPTED. 2. The City Manager and City Clerk are authorized to exe- cute and attest, respectively, on behalf of the City, an appropriate agreement with Daktronics, Inc., including use of the sign and the electronic display for.a period of ten (10) years, said agreement to be in form approved by the City Attorney and to contain such other terms and conditions as are included in the City's advertisement for bids and deemed to be in the City's best interest. 3. The other bid received for the aforesaid sign is hereby REJECTED, and the City Clerk is directed to so notify the bidder and to express the City's appreciation for such bid. ATTE ST: City Clerk. Roanoke, Virginia June 13, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Outdoor Electronic Display Sign for the Civic Center I concur with the recon]mendation of the Roanoke Civic Center Commission to authorize the City Manager to execute the appropriate agreement with Daktronics, Inc. to provide an outdoor electronic sign and message center. This sign to be provided at no cost to the City and to include Dominion Bank logo and use of the electronic message center for a period of ten (10) years and reject the other bid. The agreement shall be in a form acceptable to the City Attorney. Respectfully submitted, W. Robert Herbert City Manager Roanoke, Virginia July 13, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Outdoor Electronic Display Sign for the Civic Center I. Background A. Existing outdoor electronic display sign was purchased and installed in 1974 and is now obsolete. B. Due to obsolescence of critical parts, City is unable to obtain a maintenance agreement. Civic Center Commission recon~nended onMay 20, 1986, that Roanoke acquire a new electronic sign to replace existing obsolete sign as follows: 1. Sign shall be a double-faced electronic four-part color display sign. 2. Sign shall provide for animation and graphic capabilities. New sign and r~oval of existing sign shall be paid for by vendor's leasing space on sign structure and electronic display. ~vertising selected by vendor to be included as part of vendor's bid proposal. D. Bid Specifications were developed by Manager of General Services and Manager of the Civic Center. E. Bid Specifications were sent to four (4) companies. Bids were received, after due and proper advertisement, in the office of Manager of General Services. All bids so received were publicly opened and read at 2:00 P.M., on September 15, 1986. G. Two (2) bid responses were received. 1. Bid response from Daktronics, Inc. meets all required specifica- tions. 2. Bid response from American Sign and Indicator Corporation did not comply with specification requiring four-part color display. Honorable Mayor and Members of City Council Page 2 July 13, 1987 II. Current Situation A. Bids were evaluated by representatives from the following: General Services Civic Center Administration and Public Safety III. Issues A. Need B. Compliance with Specifications C. Funding IV. Alternatives Award the bid to the responsive bidder meeting specifications, which is Daktronics, Inc., to provide a double-faced outdoor electronic, four-part color display sign at no cost to the City. Daktronics proposal includes use by Dominion Bank for advertising on the sign and electronic message center, for a period not to exceed ten (10) years. 1. Need - An outdoor electronic sign and message center is necessary to support Civic Center events. 2. Compliance with Specifications - Daktronics, Inc. meets all required specifications. Funding for sign would be provided by Dominion Bank pursuant to agreement between Daktronics and Dominion Bank in exchange for advertising on the sign and the electronic message center. B. Reject all Bids 1. Need - The deteriorating and obsolete condition of the existing sign would not be addressed. 2. Compliance with Specifications would not be an issue in this alternative. 3. Fundinqwould not be an issue in this alternative. Honorable Mayor and MemberS of City Council Page 3 July 13, 1987 V. Recon~nendation City Council concur in Alternative "A", and award the bid for an out- door electronic sign and message center to Daktronics, Inc. This sign to be provided at no cost to the City. Daktronics proposal includes use by Dominion Bank for advertising on the sign and electronic message center for a periednot to exceed ten (10) years and reject other bid. B. Authorize the execution of the appropriate agreement, as approved by the City Attorney, in accordance with the above recommendation. ~Uv~kcS~enter CormlissioJr., Chair~ n ~D NUMBER 61009295 PUBLISHER'S FEE- $85.12 CITY IF ROANOKE CIG MARY m PARKER CITY CLERKS OFFICE RC'F]M z+56 MUNICIPAL BLDG ROANOKE VA 2q.O 11 STATE OF VIRGINIA ' ITY OF F,C~ANOKE AFFIDAVIT ,~)F PUBLICATION I, (THE UNDERSIGNEd)) AN OFFICER TIMES-WORLD CORPORATION, WHICH COR- PF]RATICN IS PUBLISHER OF THE ROANOKE T I~IES & W(JF. LD-NEWS, A DAILY NEWSPAPER ~'UBLISHED IN R~ANOKE, IN THE STATE OF ~/ [RGINIA, O0 CERTIFY THAT THE ANNEXED '~OTIF. E WAS D~BLISHED IN SAID NEWSPAPERS ]N THE FOLLOWING DATES 06112/87 MORNING 06/19/57 MORNING 06/26/87 MORNING 07/03/87 MORNING ~ITNESS~ TH[S/"~6TH DAY gF JULY [987 ..... OFFICER'S SIGNAT~E NOTICE OF PROPOSED ORDINANCE The City of Roanoke proposes by ordinance provision and installation by Daktronics, Inc., outdoor electronic four-part and graphic capabilities at posed ordinance provides for to provide for the of a double-faced color display sign with animation the Roanoke Civic Center. The pro- certain use of the sign and the electronic message center for a period of the full text of the proposed ordinance is on Office of the City Clerk, 456 Municipal Building, Avenue, S.W., Roanoke, Virginia 24011. of ten (10) years. A copy file in the 215 Church Please publish in the morning editions on Friday, June 12, Friday, June 19, Friday, June 26, and Friday, July 3, 1987. Please send bill to the City Clerk, 456 Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. July 29, 1987 Fiie #468-341 Mr. W. Robert lierbert City Manager Roanoke, Virginia Dear Mr. fferbert: I am attaching copy of Ordinance No. 28732, authorizing you to execute a Radio Reporting Cauge Site Agreement with the National Weather Service, which Ordinance was adopted by the Council of the City of Roanoke on first reading on ~onday, July 13, 1987, also adopted by the Councii on second reading on Monday, July 27, 1987, and wiil take effect ten days foiIowing the date of its second reading. Mary F. Parker, C~iC City Clerk ~FP:ra cc: Mr. W. Harry Macintosh, National Weather Service, Regional Airport, Roanoke, Virginia 24012 Mr. Wilburn C. Dibting, Jr., City Attorney Hr. George C. Snead, Jr., Director of Administration Public Safety Mr. Warren E. Trent, Emergency Services Coordinator Mr. Kit B. ~iser, Director of Utilities and Operations Mr. ~. Craig S~uss, ~anager, Water Production Roanoke and Room 456 Municipal Building 215 (hutch Av~que, $.W. Roonc/~e, Virginia 24011 (703) 981-254.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of July, 1987. No. 28732. AN ORDINANCE authorizing the City Manager to execute a Radio Reporting Rain C~uge Site Agreement with the National Weather Service. BE IT ORDAINED by the Council that half with of the City of Roanoke the City Manager shall be authorized to execute on be- of the City a Radio Reporting Rain C~uge Site Agreement the National Weather Service. Such Agreement shall authorize the National Weather Service to install meteoro- logical instruments on property of the City at Carvins Cove; shall require that such space be provided to the National Weather Service at no charge; shall permit National Weather Service officials and/or designated maintenance personnel free ingress and egress to the equipment for purposes of testing, inspection or maintenance; and shall be in such form as shall be approved by the City Attorney. ATTEST: City Clerk. [:iTY rl '-' ? :'~: :-" Roanoke, Virginia July 13,1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Flood Warning System The attached staff report was considered by the Water Resources Com- mittee at its meeting on June 22, 1987. The Committee recommends that Council authorize the appropriate City officials to execute the documenta- tion necessary to permit an Inflows Rain Gauge to be installed on City property in the Carvins Cove Watershed. Location to be in the area of the Concession Stand at the Boat Landing. Form of agreement is to be subject to approval of the City Attorney. Respectfully submitted, Eliza~th T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Administration & Public Safety Coordinator of Emergency Services Manager, Water Department DATE: TO: FROM: THRU: RE: INTERDEPARTMENT COMMUNICATION June 15, 1987 Members, Water Resources Committee Kit B. Kiser, Director of Utilities and Operations W. Robert Herbert, City Manager Flood Warning System I. Background: A. Severe flooding of past several years has demonstrated the need for a flood warning system in the upper Roanoke River Watershed. II. Current Situation: A. Corps of Engineers has developed a plan which includes a number of automatic rain and stream flow gauges at various locations in the watershed. B. One gauge location is in the Carvin's Cove Watershed. The loca- tion and execution of the lease for it must be authorized by City Council. This Inflows Rain Gauge to be located in the area of the Concession Stand at the Boat Landing. III. Issues: A. Need B. Timing C. Public Safety IV. Alternatives: A. Committee recommend to Cit~ Council that it authorize the appropriate City Officials to execute the documentation necessary to permit an Inflows Rain Gauge to be installed on City property in the Carvin's Cove Watershed. Location to be in the area of the Concession Stand at the Boat Landing. Form of agreement is to be subject to approval of the City Attorney. 1. Need for this element of the Flood Warning System is met. 2. Timing to permit installation of system as soon as possible is met. 3. Public Safety is enhanced. RRRG SITE AGREF~{ENT Site County Effective Date of Agreement I hereby give permission for the ~ Office of Emergency Services and the National Weather Service to install meteorological instruments (Radio Reporting Rain Gauges (RRRG) and Antennas) on my property at the location identified by the coordinates listed below. The required space is provided free of charge and will be terminated only upon written notice by either of the parties to the others: "During the term of thi~'Agreement, I will permit the National Weather Service and the Gem~y Office of Emergency Ser¥ice$ officials and/or designated maintenance personnel free ingress and egress to the equipment for purposes of testing, inspection, or mainzenance, but I assume no liability for injuries which migh~ occur Zo such persons while on the premises." (Signature of Landowner3 (Type or Print Full Name of Landowner) Instrument Directions is Located at to Site (Coordinates) SCALE ~:24000 590 U/V RADIO REPORTING RAIN GAUGE The 590 U/V Radio Reporting Rain Gauge consists of: 585A Data Transmitter 444B Tipping Bucket 405A Stand Pipe Tower · Synthesized VHF Radio · Omni Antenna · Cables The system Is also capable of monitoring several other parameters such as: · Air Temperature Stage Water Temperature Water Pressure · Wlnd Speed/Wind Direction · Relative Humidity · Barometric Pressure 585A/B Data Transmitter The HANDAR 585A Data Transmitter is the heart of the ALERT System. The 585A/B includes the signal pro- cessing circuitry and radio transmitter. All components are enclosed in a watertight, non-corrosive metal cylin- der, below ground level (at the base of the stand pipe tower) for temperature stability and protection from van- dalism. The HANDAR 585A/B Data Transmitter includes many features of significant benefit to ALERT System users. Among these features are 1200 baud data transmission to increase system capacity, error detection for elimin- ating "spurious" data, a Iow battery warning to prevent data loss, and a synthesized VHF radio for greater con- venience in installation, maintenance, and spares in- ventories, In addition, the 585 A/B is compatible with existing ALERT and IFLOWS networks. 4 digital inputs (585A) and up to 16 analog inputs (585B)- - compatible with most hyd[o- met sensors. Optional met analog interface board. Max- imum of two per unit with 8 sensors each. 300 and 1200 baud rate. 1200 baud data rate allows increased system capacity. Switchable 300 baud provides compatibility with existing NWS IFLOWS and ALERT Systems. 444B Tipping Bucket (1 mm) 2' H x 12" Dia. Stand Pipe Tower - 10' H x 12" Dia. 46 Ground Level 585 AJB Data Transmitter Not to scale Ofl~e of the Oty Oerk July 29, 1987 File #29-169 The llonorabte Noel C. Taylor Mayor, City of Roanoke Roanoke, Virginia Dear Mayor Taylor: I am attaching copy of Ordinance No. 28733, authorizing the exe- cution of an indenture between the City and Appalachian Power Company, to construct, erect, operate and maintain overheqd electric service facilities for the purpose of transmitting eIec- tic power, said right-of-way being in the County of Roanoke, Cave Spring Magisterial District, through land owned by the City situate east of U. S. Route 220, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days foZlowing the date of it~ second re ad i ng. Sincerely, ~~ ~ary F. Parker, CMC City Clerk MFP:ra EnCo CC: Mr. M. P. Paitsel, Right-Of-Way Agent, Appalachian Company, P. ©. Box 2021, Roanoke, Virginia 24022 ~ir. Elmer C. Hodge, Roanoke County Administrator, P. 3800, Roanoke, Virginia 24015 ?,4r. W. Robert Herbert, City Manager Mr. Wilburn C. DibIing, Jr., City Attorney ~fr. I{it B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public ~orks Mr. William M. MuIIins, Manager, Signals and Alarms ©. Box Room 456 Munlcil:~l ~ulldlng 215 (~urch Av~que, 5.W. I~:~noke, Virginia 24011 C703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28733. VIRGINIA, AN ORDINANCE authorizing execution of an indenture between the City and Appalachian Power Company. BE IT ORDAINED by the Council of the City of Roanoke as fol- lows: 1. The Mayor and the City Clerk are hereby and on behalf of the City to execute and attest, indenture with Appalachian Power Company giving mit for nominal consideration to said Company, its successors and assigns, to construct, erect, operate and maintain overhead elec- tric service facilities for the purpose of transmitting electric power, said right-of-way being in the County of Roanoke, Cave Spring Magisterial District, through land owned by the City situate east of U. S. Route 220, the location of said electric facility being shown on the attachment to the Water Resources Committee report, dated July 13, 1987, to this Council, and being shown colored in red on Appalachian Power Company Drawing No. R-2204, dated April 7, 1987, and on Property of City of Roanoke", Office of the City Clerk. 2. The form of such indenture Attorney. authorized for respectively, an license and per- entitled "Proposed Right of Way a copy of which is on file in the shall be approved by the City ATTE ST: City Clerk. '87 Roanoke, Virginia July 13, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Appalachian Power Company Indenture Back Creek Reservoir, U. So 220 South The attached staff report was considered by the Water Resources Com- mittee at its meeting on June 22, 1987. The Committee recommends that it authorize the appropriate City Officials to execute the Appalachian Power Company Indenture granting an overhead power line easement across the Back Creek Reservoir property just downstream from the U. S. 220 bridge. Respectfully submitted, Eliz~ ~eth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Manager, Water Department M. P. Paitsel, Right-of-Way Agent, APCo INTE RDE PARTMENT COMMUNICATION DATE: June 15, 1987 TO: Members, Water Resources Committee FROM: Kit B. Kiser, Director of Utilities and Operations THRU: W. Robert Herbert, City Manager RE: Appalachian Power Company (APCo) Indenture Back Creek Reservoir, U.S. 220 South I. Back~round: City acquired property in the then proposed Back Creek Reservoir area in 1976. Area extends along Back Creek from Sun Valley Swim Club at U.S. 116 to U.S. 220 below Clearbrook. B. Reservoir proposal is currently being held in reserve pending development of alternate sources of water. II. Current Situation: Sarah Thierr¥ has purchased property on the south side of Back Creek just downstream from U.S. 220 and has a residence under construction. The only feasible route that overhead electric power can follow crosses the City-owned property (See attached APCo Indenture and Drawing No. R-2204). Ms. Thierry has asked that the City grant APCo's request for the easement. City Administration has requested that the Indenture require APCo to remove or relocate the line should it interfere with develop- ment of the reservoir. III. Issues: A. Need B. Timing IV. Alternatives: me Committee recommend to City Council that it authorize the appropriate City Officials to execute the APCo Indenture granting an overhead power line easement across the Back Creek Reservoir property just downstream from the U.S. 220 bridge. Page 2 VJ 1. Need by adjacent property for electric service is met. 2. Timin$ to permit property owner to occupy new house as soon as possible is met. Committee not recommend to City Council that it authorize the execution of the Indenture granting an overhead electric power easement. 1. Need by adjacent property owner for electric service not met. 2. Timin~ to permit occupancy of new house immediately is not Recommendation: Committee recommend to City Council that it authorize the execution of the APCo Indenture in accordance with Alternative "A". Attachment cc: City Attorney Director of Finance Manager, Water Department M. P. Paitsel, Right of Way Agent, APCo W. 0. 750-0011 J. 0. 86-8086 THIS INDENTURE, made this 9th day of April, 1987, by and between the CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth of Virginia, party of the first part, and APPALACHIAN POWER COMPANY, a Virginia public service corpora- tion, party of the second part. W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($2.00), the receipt of which is hereby acknowledged~ the said party of the first part hereby gives license and permit to the party of the second part, its successors and assigns, and the right, privilege and authority to said party of the second part, its successors and assigns, to construct, erect, operate, and maintain a line or lines for the purpose of transmitting electric power overhead with- in the proposed Back Creek Water Impoundment property of the City of Roanoke, Virginia, and being shown on Plans No. 55,~0-A and 5570-B, dated January 10, 1977, in the office of the City Engineer City of Roanoke, Virginia, to serve the lands of Sarah Thierry, her successors and assigns. The location of said electric power line is shown on Appalachian Power Company Drawing No. R-2204, dated ~-7-87, and entitled "Proposed Right of Way on City of Roanoke" attached hereto and made a part hereof. It is understood and agreed that~ if in the future, these facilities interfere with the use of these premises, Appalachian, at its own expense, upon wmitten notice from the Manager of the City of Roanoke, shall, within ninety days, relocate for one (1) time only said facilities to another location on said premises. The grantor, their successors, or assigns, shall furnish without cost to Appalachian a new location for said facilities. TOGETHER with the right to said party of the second part, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, poles, with wires~ cables, crossarms, guys, anchors, grounding systems and all other appurtenant equipment and fixtures (hereinafter called "Appalachian's Facilities"), and string wires and cables, adding thereto from time to time, across, through, or lover the above referred to premises; and the reasonable right of ingress and egress to and over the premises above referred to and of the adjoining lands of the party of the first part, at any and reasonable times, for the purpose of doing anything necessary or useful or convenient for the enjoyment of the rights herein grant~d~ also the privilege of removing at any time any or all of said improvements erected in, on, or across said land. The party of the first part hereby grants, conveys and warrants to Appalachian Power Company a non-exclusive right of way easement for electric facilities. In the event the party of the second part should remove all of said Appalachian's Facilities from the lands of the party of the first part, then all of the rights, title and interest of the party of the second part in the right of way and license herein above granted, shall revert to the party of the first part, its successors and assigns. The party of the second part agrees to indemnify and save harmless the party of the first part against any and all loss or damage, accidents, or injuries, to persons or property, whether of the party of the first part or any other person or corporation, arising in any manner from the negligent construction, operation, or maintenance, or failure to properly construct, operate, or maintain the said poles, wires, cables, crossarms, guys, anchors, grounding systems and all other appurtenant equipment and fixtures of the party of the second part. It is understood and agreed between the parties hereto, that the party of the first part reserves the right to use said lands in any way non inconsistent with the rights herein gran~ - 2 - TO HAVE AND TO HOLD the same unto the said Appalachian Power Company, its successors and assigns. WITNESS the signature of the City of Roanoke by NOEL TAYLOR, its Mayor, and its municipal seal hereto affixed and attested by MARY F. PARKER, its City Clerk pursuant to Ordinance NO. adopted ATTEST: CITY OF ROANOKE CITY CLERK MAYOR STATE OF VIRGINIA) ) CITY OF ROANOKE ) TO WIT: I, , Notary Public in and for the City of State aforesaid, do certify that Noel Taylor and Mary F. Parker, Mayor and City Clerk, respectively, of the City of Roanoke, whose names as such are signed to the writing above, bearing date the 6th day of October, 1986, have each acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this -- day of , 1987. My Commission Expires: NOTARY PUBLIC - 3 - PROPOSED POLE [031 EXISTING POLE 2,74 - 55 CAVE SPRING MAG. DIST. MAP .SEC. 374-C PROPOSED POLE 3 7~4-4030 APPALACHIAN POWER COMPANY · .PROPO.SED RIGHT OF WAY ON PROPERTY OF CITY OF ROANOKE JNTY ORAWlNG NO. R-2204 July 29, 1987 Fi~e #27-178-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28735, authorizing the exe- cution of an agreement for the development of an industrial building within the Roanoke Centre for Industry and Technology; authorizing the subdivision of certain ~and within the Centre necessary for such project; and authorizing the execution of a deed conveying as a gift ~ portion of the subdivided property, and a storm drainage easement re~ated thereto, to the City of Roanoke Redevelopment and Housing Authority for use in connection with such development, which Ordinance was adopted by the Council of the City of Roanoke on first reading on A~onday, July 13, 1987, also adopted by the Council on second reading on Monday, July 27, 1987, and will take effect ten days following the date of its second reading. Sincere ~y, ~~ Mary F. Parker, C[~!C City C~erk MFP:ra EnCo CC: ~Ir. Herbert D. McBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, Roanoke, Virginia 24017 Mr. Jack C. Smith, President, Greater Roanoke Valley Development Foundation, 14 West Kirk Avenue, Roanoke Virginia 24011 ' Mr. Wi~burn C. Dibling, Jr., City Attorney ~r. Wiliiam F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief of Economic Development and Grants ~ C~arle$.M. 11uffine, City Engineer Room456 MunlclpolB,.,ildlng 215 0~ur~h Avenue, S.W. Roonoke, Vlrglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of July, 1987. No. 28735. VIRGINIA, AN ORDINANCE authorizing the execution of an agreement for the development of an industrial building within the Roanoke Centre for Industry and Technology; authorizing the subdivision of certain land within the Centre necessary for such project; and authorizing the execution of a deed conveying as a gift a portion of the subdivided property, and a storm drainage easement related thereto, to the City of Roanoke Redevelopment and Housing Authority for use in con- nection with such development. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized for and on behalf of the City to execute and to seal and attest, respectively, an agreement by and among the City, Housing Authority Foundation (CI{VDF) on Site 10 within Centre), and setting the parties thereto, draft attached as an dated July 13, 1987; City Attorney. the City cf Roanoke Redevelopment and (RRHA) and the Greater Roanoke Valley Development providing for the development of a "shell building" the Roanoke Centre for Industry and Technology (the forth the respective roles and contributions of such agreement to be generally in the form of the exhibit to the City Manager's report to Council such agreement to be approved as to form by the 2. The Mayor is authorized, for and on behalf of the City, to execute a plat subdividing the as yet unsubdivided 13.7 acre parcel owned by the City within the Centre identified as Site 10, and dedi- cating thereon to the public any public improvements required by the subdivision regulations of the City. 3. The Mayor and the City Clerk are authorized and empowered to execute on behalf of the City and to seal and attest, respectively, the City's deed of conveyance to the RRHA of the fee simple title to the 13.7 acres of the subdivided Site 10 within the Centre, said deed to be a deed of gift, subject to the City's Restrictive Covenants for the Centre, and easements and restrictions of records, said deed to contain an easement for storm drainage purposes across a portion of Official Tax No. 7200106 necessary to serve Site 10; such deed to be approved as to form by the City Attorney. ATTEST: City Clerk. P, ECE!YEO {'.iT¥ {T' ?i~i. '~"i::~ July 13, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Gift of Site 10 in the Roanoke Centre for Industry and Technology to the Roanoke Redevelopment and Housing Authority for Construction of a Speculative Industrial Building I. Back~round: A. Competition in industrial recruitment in economic development has made the construction of speculative industrial space a necessary component of a locality's prospect marketing program. Many communities in Virginia have constructed speculative buildings, including Danville, and Montgomery County, and have found that their buildings generate increased interest among prospective industries. City of Roanoke's industrial recruitment program is currently hampered by a lack of suitable, large-scale, 50,000 square feet or over industrial buildings. A majority of industrial prospects needing large facilities initially look for existing buildings, and prefer not to have to construct a new facility. City of Roanoke's Economic Development Commission early this year initiated discussions with The Greater Roanoke Valley Development Foundation (GRVDF), local financial institutions, and the Roanoke Redevelopment and Housing Authority (RRHA) regarding forming a public-private partnership for the purpose of constructing a speculative, shell industrial building in the City of Roanoke. City of Roanoke would initiate the building program by giving the RRHA Site 10 (Exhibit A) in the Roanoke Centre for Industry and Technology. The conditions under which the City of Roanoke will make this gift include the following: Page 2 Consortium of financial institutions would work together to loan the GRVDF necessary funds to construct a building of no less than 70,000 square feet. The exact building size will be determined by the City of Roanoke in cooperation with the GRVDF and RRHA. RRHA would sell Site 10 (13.7 acres) to the GRVDF. Payment for site would be deferred until the speculative building and land is sold. The value of the land would be $191,800. The City, which will retain the right to approve the final sale of the developed property, in approving the terms of sale, could agree to a reduction in the price. Proceeds from the sale of the land in Site 10 will be returned to the City's capital account for future economic development use, if funds remain after the GRVDF pays its costs associated with the building of the shell building. The City of Roanoke and the RRHA will not be responsible for making any kind of payments on the loan should the building not sell. The City of Roanoke shall be responsible for the marketing of the building. Ail promotional materials and listings with the State economic development agency, realtors and location consultants would show the City Office of Economic Development as contact point. Ail prospect inquiries would come to the City Economic Development Office, and in turn, the City Economic Development Office would be present at all building showings. After initial showings, the City, the GRVDF, RRHA, and Economic Development Commission will determine the desirability of a prospect. City will do the survey and subdivision work. RRHA sale to the GRVDF will be unsecured. The details of the transaction are set forth in the attached draft of the proposed agreement (Exhibit B)among the City, RRHA and the GRVDF. The City's Office of Grants Compliance has determined that no federal funds were used by the City in acquiring Site 10 and that no special federal requirements will be imposed upon developers of Site 10 by virtue of the funding used to acquire the property. Page 3 II. Issues: A. City Funds. B. Economic Development Program. III. Alternatives: Authorize the Mayor to sign a subdivision plat for Site 10, a 13.7 acre parcel, in the Roanoke Centre for Industry and Technology; authorize the City Manager to execute an agreement giving Site 10 to the RRHA for the purpose of constructing a shell industrial building, based on the conditions described in I.D., of this report; authorize the Mayor to execute the requisite deed of gift of Site 10 to the RRHA; and approving the RRHA's transfer of Site 10 to the GRVDF upon a deferred payment basis; the deed of gift would include an access easement for storm drainage across City property (tax no. 7200106) to serve Site 10. City funds will not be a part of the construction. Some money will be spent on subdivision and survey work as well as promotion of the building. Since the land will be unsecured, foreclosure by the lending institution(s), if the building did not sell after some period of time, could mean the loss of the value of the land to the City, which the City otherwise can reasonably expect to receive from the RRHA. Economic development program of the City of Roanoke will greatly benefit by addition of a shell building to our inventory of available industrial property. B. Do not authorize action by the Mayor and City Manager 1. City funds are not an issue. Economic development program of the City of Roanoke will still be hampered by the lack of large-scale, vacant industrial properties for industrial recruitment. IV. Recommendation: Authorize the Mayor to sign a subdivision plat for Site 10, a 13.7 acre parcel, in the Roanoke Centre for Industry and Technology; authorize the City Manager to execute an agreement giving Site 10 to the RRHA for the purpose of constructing a shell industrial building, based on the conditions described in I.D., of this report; authorize the Mayor to execute the requisite deed of gift of Site 10 to the RRHA; and approving the RRHA's transfer of Site 10 to the GRVDF upon a deferred payment basis; the deed of gift would include an access easement across City property for storm drainage(tax no. 7200106) to serve Site 10. Page 4 Respectfully submitted, W. Robert Herbert City Manager WRH:DWE:mpf attachment cc: City Attorney Director of Finance Executive Director, Roanoke Redevelopment and Housing Authority President, Greater Roanoke Valley Development Foundation Counsel, Greater Roanoke Valley Development Foundation EXHIBIT A Site 10 This Agreement dated as of August 1, 1987 by and between the City of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia (the City); the City of Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia (the Housing Authority); and the Greater Roanoke Valley Development Foundation, a non-stock, non-profit organization, organized under the laws of the Commonwealth of Virginia (the Foundation); W I TN E S S E T H: WHEREAS, each party to this Agreement is vitally interested in and committed to the industrial and economic development of the City of Roanoke, Virginia and, in particular, in attracting qualified enterprises to locate in the City of Roanoke, Virginia; and WHEREAS, the City has, under the able leadership and direction of the City's Economic Development Commission, developed many industrial sites in the City, including but not limited to the Roanoke Centre for Industry and Technology; and WHEREAS, all parties have determined that it would be helpful and expedient to industrial development in the City to have available to an industrial prospect a partially completed industrial building (the Project) for immediate or near-immediate occupancy; and WHEREAS, it is apparent that private interests are not developing such a facility. NOW THEREFORE, the parties hereto, in order to advance and enhance the economic development and ability of the City to attract qualified enterprises to locate or remain in the City, agree as follows: 1. The City will subdivide, donate and convey to the Housing Authority a 13.7 acre industrial site in the Centre for Industry and Technology known as Site 10, as yet unsubdivided, valued at $14,000.00 per acre, and more fully described (the Land), subject to recorded restrictions including the restrictive covenants recorded in Deed Book 1495, page 1797, in the Office of the Clerk of the Circuit Court of the City of Roanoke, to the Housing Authority for purposes of developing the Project. (a) The City will promptly have the Property surveyed and subdivided; (b) The Property, not having been purchased with federal funds, will not be subject to federal requirements arising from source of funds used by the City; (d) The Property will have adequate public road access; curb and gutter will be present in the public right of way. 2. (a) The Housing Authority will immediately, upon conveyance to it of the Land by the City, sell for a deferred consideration of $14,000.00/acre, and convey the Land to the Foundation for improvement and development as an industrial site. (b) The Foundation agrees to improve and develop the Property for sale or lease as an industrial site in accordance with the provisions hereof. 3. The purchase price for the Land will be deferred until the Project is sold, without security or interest or other carrying charges. Upon the City's request, the Housing Authority will defer, renegotiate or forgive any portion or all of the purchase price for the Land. Authority Project: The parties agree that the City and the Housing will maintain the following controls over the (a) The City, the Housing Authority and the Foundation shall approve the site plan, building size and configuration; (b) The City shall be responsible for (including funding) the marketing of the Project. All promotional materials and listings with the State economic development agency, realtors, and location consultants would show the City Office of Economic Development as contact point. All prospect inquiries would come to the City Office of Economic Development, and in turn, the City Office of Economic Development would be present at all building showings. After initial showings, the City, the Housing Authority, the Foundation and the Economic Development Commission will determine the desirability of a prospect. (c) The price and other terms of sale of the Project shall be agreed to by the City and the Foundation; PROVIDED, however, that the City will not unreasonably withhold its consent to a bonafide offer. The parties agree that it would be unreasonable for the City to withhold its consent if 25% or more of the net worth of the Foundation were exposed to the claims of the financial institutions referred to in paragraph 5. (even though only the Project is being subjected to the lien of the financial institutions), in which event the City will be given full access to the Foundation's books and records. 5. The Foundation has contracted with a consortium of financial institutions to provide an estimated 1.2 million dollar construction and interest reserve loan (the Loan) and will be the conduit borrower through which construction funds are made available for the construction of the industrial building. 6. Immediately upon conveyance of the Land by the Housing Authority to the Foundation, and upon availability of funds to the Foundation, the Foundation will proceed to have constructed on the Land a minimum 70,000 square foot industrial building in accordance with plans and specifications to be prepared by the Foundation and approved by the City and the Housing Authority. 7. The Housing Authority will fully cooperate with the City and the Foundation in all aspects and phases of the acquisition, construction, marketing and selling of the Project. The Housing Authority warrants that no lien or claim of any of its creditors will attach to the Project. The Housing Authority agrees to execute and deliver such documents as may be requested by the Foundation in order to assist the Foundation in obtaining the Loan. 8. Neither the City nor the Housing Authority shall have any obligation or responsibility for repayment of the financing arranged by the Foundation, or for the payment of any interest thereon. 9. Upon the sale of the Project, the sales proceeds shall be made available to the following parties in the following order or priority: (a) To the Foundation, the outstanding principal balance and all interest accrued under the Loan and all out-of-pocket costs required by the Loan; (b) To the Foundation, the general contractor and materials not paid the amount of payments to for the Project for labor from proceeds of the Loan; 3 (c) To the Foundation and the Housing Authority, pro rata, all other costs of the Project, including the cost of the Land. Any proceeds received by the Housing Authority for the Land shall be paid to the City. After payment or provision for all of the foregoing, all remaining sales proceeds shall be paid to the Foundation to be used for further industrial development in the City. 10. Ail undertakings, covenants and agreements herein shall survive the execution and delivery of deeds contemplated hereby. WITNESS the following signatures: ATTEST: THE CITY OF ROANOKE, VIRGINIA City Clerk By. City Manager CITY OF ROANOKE DEVELOPMENT AND HOUSING AUTHORITY By Chairman GREATER ROANOKE VALLEY DEVELOPMENT FOUNDATION By President STATE OF VIRGINIA ) ) to-wit: CITY OF ROANOKE ) The foregoing Agreement was acknowledged before me by , City Manager of the City of Roanoke, Virginia, this day of , 1987. My commission expires: Notary Public STATE OF VIRGINIA ) ) to-wit: CITY OF ROANOKE ) The foregoing Agreement was acknowledged before me by , Chairman of the City of Roanoke Redevelopment and Housing Authority, this __ day of , 1987. My commission expires: Notary Public STATE OF VIRGINIA ) ) to-wit: CITY OF ROANOKE ) The foregoing Agreement was acknowledged before me by , President of the Greater Roanoke Valley Development Foundation, this __ day of , 1987. My commission expires: Notary Public 5 Office of the City Manag~ Roanoke, Virginia July 13, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Gift of Site 10 in the Roanoke Centre for Industry and Technology to the Roanoke Redevelopment and Housing Authority for Construction of a Speculative Industrial Building I have reserved an Executive Session for Monday night to discuss the City of Roanoke's involvement in a speculative industrial shell building. The attached Council report more fully explains the details of the City's involvement and an agreement laying out the responsibilities of the participating parties. As we have previously discussed, 801 of industrial prospects are looking for an existing building. If no buildings are available in our community, then 80% of the prospects are passing us by. Roanoke, at best, has a poor and limited inventory of vacant industrial buildings. The City's Economic Development Commission has studied how the City could play a role in resolving this deficiency. The result of their hard work is contained in the attached agreement. It involves the participation and support of the Roanoke Redevelopment and Housing Authority, the Greater Roanoke Valley Development Foundation, and the seven major banks in the City of Roanoke. I feel that the risk involved in this pro3ect has been spread as far among the participants as can be, thus making it truly a public/ private partnership. Given Roanoke's attractiveness as a community and that the location of the shell building would be in the Roanoke Centre, as one State development official said "the most handsome park in the State of Virginia," we anticipate great success from this project. Room 364 Municipal Building 215 Church Avenue, S.W Roanoke, Virginia 24011 (703) 981-2333 Members of Council July 13, 1987 Therefore, I am stron$1y recom~ndin8 approval. I hope that Council will be prepared, after discussion in Executive Session, to publicly vote affirmatively for it. Sincerely, WRR:mpf attachments W. Robert Herbert City Manager