HomeMy WebLinkAboutCouncil Actions 07-13-87 NOTICE:
ACTION AGENDA MISSING FROM FILE.
PLEASE REFER TO MINUTES FOLLOWING THIS NOTICE.
374
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
July 13, 1987
7:30 p.m.
The Council of the City of Roanoke met in regular meeting in the
Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on ~nday, July 13, 1987, at 7:30 p.m., the regular
meeting hour, with Mayor Noel C. Taylor presiding, pursuant to Rule 1, ~
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
-~97--'9~.as amended.
PRESENT: Council members Howard E. Musser, James O. Trout, David A.
Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, and Mayor
Noel C. Taylor ........................................ ~
ABSENT: None ........................................................ O.
OFFICERS PRESENT: Hr. W. Robert Herbert, City Manager, Mr. Earl B.
Reynolds, dr., Assistant City Manager; Hr. Wilburn C. Dibling, dr., City
Attorney; Mr. Joel M. Schlanger, Director of Finance; and Ms. Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Joe R. Bryant,
Pastor, Riverdale Baptist Church,
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Taylor.
BID OPENINGS:
JUVENILE ~TENTION HOME: Pursuant to notice of advertisement for
bids for roof replacement at the Juvenile Detention Home, Coyner
Springs, said bids to be received by the City Clerk until 4:30 p.m., on
Monday, July 13, 1987, and to be held, opened and read before the
Council at 7:30 p.m., on that date, or as soon thereafter as the matter
may be heard, the Mayor asked if anyone had any questions about the
advertisement for bids, and no representative present raising any
question, the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and read the
following bids:
BIDDER
BASE BIO TOTAL
Blankenshtp Roofing Company, Inc.
I. N. McNeil Roofing & Sheet Metal
Company, Inc.
Valley Roofing Corporation
John T. Morgan Roofing & Sheet Metal
Company, Inc.
Leonard Smith Sheet Metal & Roofing,
Inc.
ACTION: Mr. ~arvey moved that
· ,*;.~ppointed by the Mayor for
Council. The 'motion was
$27,956.00
30,139.00
34,485.00
36,749.00
37,935.00
the bids be referred to a committee to be
tabulation, report and recoranendation to
seconded by Mr. Mu.sser and unanimously
· "..,A, c,l'. , '
ACTION:
The Mayor appointed Messrso Robert A. Garland, Chairman.
Ritchie and Wtlltam F. Clark as members of the committee.
STREETS AND ALLEYS: Pursuant to notice of advertisement for bids
for bituminous concrete overlays and pavement profiling of various
streets within the City of Roanoke, said bids to be received by the
City Clerk until 4:30 p.m., on Monday, July 13, 1987, and to be held,
opened and read before the Council at 7:30 p.m., on that date, or as
soon thereafter as the matter may be heard, the Mayor asked if anyone
had any questions about the advertisement for bids, and no represen-
tative present raising any question, the Mayor instructed the City
Clerk to proceed with the opening Of the bids; whereupon, the City
Clerk opened and read the following bids:
ACTION:
ACT[ON:
~10DER A~LTERNATE BIO BASE BiD TOTAL
S. Ro Draper Paving Company,
Inc, $28,140.00 $625,249.10
Adams Construction Company 25,125.00 645,057.50
Virginia Aspha)t Paving
Company, Inc. 30,150.00 669,399.45
Mr. Harvey moved that the bids be referred to a committee to be
appointed by the Mayor for tabulation, report and recommendation to
Council. The motion was seconded by Mr. Nusser and unanimously
adopted.
The Mayor appointed Messrs. Robert A. Garland, Chairlnan, Kit B.
Kiser and William F. Clark as members of the committee.
375
PUBLIC HEARINGS:
ACTION:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, July 13, 1987, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs.
Anatoly G. A~tohin and Garnett L. Carroll that the entire alley running
between Campbell and Marshall Avenues, S. W., bounded by parcels
bearing Official Tax Nos. 1113102, 1113103, 1113120 and 1113121, be
permanently vacated, discontinued and closed, the matter was before the
body.
Legal advertisement of the public hearing was published in the
morning editions of the Roanoke Times & World-News on Friday, June 26,
1987, and Friday, July 3, 1987.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Co~wnission recmnmending that the
request be approved based on the following conclusions, was before
Council.
All available information indicates that closure of
the alley will have no adverse effect on any adja-
cent property owner or the public at-large.
Alley is apparently not being used for its intended
purpose and is not needed by the adjacent property
owners as a secondary means of access.
Adjacent property owners could utilize the land
within the alley right of way in a more efficient
manner.
(For full text, see report on file in the City Clerk's Office.)
Mrs. BOwles moved that the following Ordinance be placed upon its
first reading:
(#28711) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia,
as is more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. $0, page 265.)
The motion was seconded by Mr. Garland.
No person wishing to address Council with regard to the request
to close the alley, Ordinance No. 28711, on first reading, was adopted
by the following vote:
376
ACTION:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor ..............................................
NAYS: None ................
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, July 13, 1987, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of Carolyn B.
Cranor that an alley running parallel with Woodbine and Ivy Streets,
S, E., bounded by parcels bearing Official Tax Nos. 4041409 - 4041416,
respectively, and Lots 1 and 2, Official Tax No. 4041405, be per-
manently vacated, discontinued and closed, the matter was before the
body.
Legal advertisement of the public hearing was published in the
morning editions of the Roanoke Times & World-News on Friday, June 26,
1987, and Friday, duly 3, 1987.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that the
request be approved based on the following recommendations, was before
Council.
Lack of verification that the subject area has at
any time been accepted by the City for public use.
The fact that this area has not been used or needed
as an alleyway since 1929.
The absence of any means of access from the area
(alley) to a public street.
That the adjacent property owners could utilize the
land within the area (alley) in a more efficient
manner.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland moved U)at the following Ordinance be placed upon
first reading:
its
(#28712) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia,
as is more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 50, page 266.)
The motion was seconded by Mr. Trout.
No pers6n wishing to address Council with regard to the request to
close the alley, Ordinance No. 28712, on first reading, was adopted by
the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .....................
NAYS: None ..............................
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on ~4onday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, duly 13, 1987, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of
Son that a portion of Mosby Street, S. E., east of the eastern right-
of-way line of Miami Street, S. E.; a portion of Botetourt Street,
S. E., north of a line between the southern corners of lots identified
as Lot 18, Block 1, Rivermont Court, and Lot 7, Block 2, Rivermont
Court; and all of the alley lying between Botetourt Street, S. E., and
a parcel of property identified as Official Tax No. 4230501, all of
which are not open on ground, be permanently vacated, discontinued and
closed, the matter was before the body.
7'7
ACTION:
Legal advertisement of the public hearing was published in the
morning editions of the Roanoke Times & World-News on Friday, dune 26,
1987, and Friday, July 3, 1987.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning
request be approved, subject to the
Counci 1.
Commission recorffnending that the
following conditions, was before
That the applicant agrees to have prepared and sub-
mitted to the City a plat of subdivision combining
the properties which otherwise would become land-
locked.
That the applicant agrees to provide and dedicate
upon such subdivision plat, an area deemed suf-
ficient by the City Engineer to establish a cul-de-
sac or turnaround at the proposed point of te~ntnus
of Botetourt Street, S. E., as shown on the sub-
mitted application.
That official closure of the subject streets and
alley be made contingent upon the recordation of
the above-cited subdivision plat properly approved
by the Agent to the Planning Commission and the
City Engineer.
The Planntng Commission further advised that the above recon~nen-
datton is based on the following conclusions:
Land within the rights of way of the subject
streets and alley is situated on extremely sloping
terrain. IN)velopment of the areas for public traf-
fic needs would be Impractical.
Returning the land within the rights of way to
acreage by combining it with the adjacent lands
would be a better and more productive use of the
land within the rights-of-way.
Ultimate impact on the adjacent neighborhood of the
proposed land use (warehouse) will be determined by
future site plan review of the proposed develop-
ment.
Adjacent property owners could utilize the land
within the right-of-way in a more efficient manner.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey moved that the following Ordinance be placed upon its
first reading:
(#28713) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia,
as is more particularly described hereinafter; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 50, page 267.)
The motion was seconded by Mr. Musser.
No person wishing to address Council with regard to the
request, Ordinance No, 28713 was adopted, on ftrst readtng, by the
following vote:
AYES: Council members Musser, Trout, Bowers, Bowl es, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
378
ACTION:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for MOnday, duly 13, 1987, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of Reld Jones,
Jr., that Raleigh Avenue, N. N., extending westerly from its Intersec-
tion with Gainsboro Road, N. N., to its intersection with Orange
Avenue, N. N.; a certain ten foot wide alley extending from the
southerly Side of Raleigh Avenue, N. N., for a distance of approxima-
tely 206.16 feet to the point of intersection wtth the northerly side
of Cherry Avenue, N. N.; and a certain ten foot wide alley extending
westerly from the center of the aforementioned alley for a distance of
approximately 313.38 feet to its temninatlon at a juncture with a
closed ten foot wide alley, be permanently vacated, discontinued and
closed, the matter was before the body.
Legal advertisement of the public hearing was published in the
morning editions of the Roanoke Times & Norld-New~ on Frtday, June 26,
1987, and Friday, July 3~ 1987.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that the
request be approved, subject to the following conditions, was before
Council.
That the applicant agree to take appropriate
measures to combine or resubdivtde the properties
in a manner that will eliminate the posstbiJlty of
landlocktng Official Tax Nos. 2020222 - 2020231.
That the ordinance vacating the rights-of-way be
contingent upon the applicant's compliance with the
above conditions, by means of a properly prepared
plat of subdivision submitted to and approved by
the Agent to the Planning Commission and the City
Engineer.
The
based on
That proper easements be retained by the City for
existing utilities.
Planning Commission further advised that the recommendation is
the following conclusions:
The City has no current or future plans to develop
or utilize the street and alleys requested for clo-
sure.
Section of Raleigh Avenue, N. W., is a dead-end
street with no public access purpose.
Alleys are both situated on sloping terrain and
could not effectively serve as a secondary means
of access to adjacent properties.
Adjacent property owners could more efficiently
utilize the property within tim subject rights-of-
way.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the following Ordinance be placed upon its
first reading:
(J28714) AN OROINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia,
as is more particu)arly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 50, page 270.)
The motion was seconded by Mr. Garland.
Mr. Frank K. Saunders, Attorney, representing the petitioner,
appeared before Council in support of the request of his client.
No person wishing to address Council with regard to the request,
Ordinance No. 287]4 was adopted, on first reading, by the following
vote:
3
AYES: Council members ltJsser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None .....................................................
ZONING: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981 the City Clerk having advertised a pUblic
hearing for Monday, duly {3, 1987, at 7:30 p.m., or as soon thereafter
as the matter may be heard, on the request of Robert McNichols that a
certain tract of land lying at the intersection of Lewiston Street and
Peters Creek Road, N. W., designated as Official Tax No. 6421135, con-
taining one acre +, be rezoned from RS-3, Residential Single Family
District, to C-1, ffffice District, the matter was before the body.
Legal advertisement of the public hearing was published in the
morning editions of the Roanoke Times & World-Hew~ on Friday, dune 26,
1987, and Friday, duly 3~ 1987.
{See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission recommending approval of
the request for rezoning, advising that an office development is a
reasonable alternative to residential development on this vacant par-
cel; that the adjacent parcel is presently being used for retail com-
mercial purposes; that office use is consistent with existing zoning
and land use patterns in the area; and the neighborhood character of
Lewiston Street can be protected and maintained, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Bowers moved that the following Ordinance be placed upon its
first reading:
ACTION:
(#28715) AN ORDIHAHCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 642, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 50, page 271.)
lhe motion was seconded by Mr. Garland.
Ho person wishing to address Council with regard to the request
for rezoning, Ordinance No. 28715 was adopted, on first reading, by the
following vote:
AYES: Council members Husser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............. ...
NAYS: None .....................
ZONING: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, duly 13, 1987, at 7:30 p.m., or as soon thereafter
as the matter may be heard, on the request of CBL Management, Inc.,
that a certain tract of land located on the north side of Bennington
Street, S. E., at its intersection with Mount Pleasant Boulevard and
Rutrough Road, S. E., containing 9.56 acres, more or' less, and
designated as Official Tax No. 4250202, be rezoned frefa LM, Light
Manufacturing District, to CN, Neighborhood Commercial District, sub-
ject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in the
morning editions o7 the Roanoke Times & World-New~ on Friday, dune
1987, and Friday, duly
(See publisher's affidavit on file in the City Clerk's Office.)
380
ACTION:
A report of the City Planning Commission recommending denial of
the request for rezoning, with Nfs. Goode, and Hessrs. Bradshaw and
dories voting for denial; and Messrs. Waldvogel Sowers and Buford
voting for approval~ was before Council. '
The Planning Commission noted that under their By-LaWs, a tie vote
is to be construed as a recommendation of denial; and denial of the
rezonlng request was based upon two major issues: loss of viable
industrial land and exaggeration of already undesirable' traffic con-
ditions.
The Commission indicated that while there Were strong issues both
for and agatnst the rezoning request, the City's Comprehensive Plan
strong]y promotes the protection of the City's valuable industrial
]and; that while the subject property is not identified in the Plan as
a priority fn terms of valuable industrial property, it is considerably
viable, and therefore, it shou]d be protected; that in addition, it is
felt that the proposed project will result in increased traffic in an
already congested area and will not benefit the transportation elements
in the neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following Ordinance be placed upon its
first reading:
(#28716) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 425, Sectional 1976 Zone Nap,
City of Roanoke, to rezone certain property within the City, subject to
certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 50, page 272.)
The motion was seconded by Mrs. Bow1 es.
The City Attorney submitted a written report advising that peti-
tions have been filed with the City by citizens opposed to the rezon-
lng; and it is his opinion that an insufficient number of signatures
have been set out in the petitions to invoke the provisions of §62(5)
of the Roanoke City Charter, which provides with reference to amend-
ments to the City's Zoning Hap, in pertinent part, as follows:
"Such regulations, restrictions, and boundaries may
from time to time be amended, supplemented,
changed, modified or repealed. In case, however,
of a protest against such change signed by the
owners of twenty per centum or more either of the
area of the lots included in each proposed change,
or of those immediately adjacent in the rear
thereof, or of those directly opposite thereto,
such amendment shall not become effective except by
the favorable vote of five-sevenths of all the mem-
bers of the Council."
Hr. Dibling advised that according to Official Tax Appraisal Maps,
there are twelve parcels in the City which can be construed as being
adjacent to or opposite the one proposed to be rezoned; that the only
owner of property adjacent to the subject property who has signed the
petitions in opposition is Lois L. McBride, who, along with Henry E.
McBride, owns the parcel bearing Official Tax No. 4450401; that
Henry E. McBride did not sign the petition; that since not all of the
record owners of the parcel did not sign the petition, he is of the
opinion that this parcel cannot be counted towards the number required
by §62(5) of the Charter; and under these circumstances, he believes
that the provisions of §§2{5) have not been met in order to invoke the
five-sevenths voting requirement.
(For full text, see report on file in the City Clerk's Office.)
A communication from Hr, Charles W, Hancock, President, C~rden
City Civic League, advising that at a monthly meeting of the League on
June 4, 1987, the following resolution was unanimously adopted by the
members:
"RESOLVED that the Garden City Civic League endor-
ses and supports the petition of CBL Management,
Inc., to rezone the land behind Fire Station No.
11, known to us as the Gusler property from LM
zoning to a commercial use zoning, letter "C" or
"CN" o
We believe that rezoning this property will enhance
our community, improve business for everyone in our
area, and will not adversely affect the business
and industry potential of our area. We have nearly
17 acres of manufacturing area next to us in the
Roanoke Industrial Park."
(For full text, see communication on file in the City Clerk's Office.}
A petition signed by 347 residents of southeast Roanoke supporting
the rezoning to permit construction of a neighborhood shopping center,
advising that modern, convenient shopping facilities are needed in
their neighborhood, was before Council.
(For full text, see petition on file in the City Clerk's Office,)
A coe~nunication from Mr. Elbert Lester, President, Riverdale
Community Club, advising that on Thursday, June 25, 1987, the Club
voted in favor of the rezoning, noting that they take pride in their
community and believe the proposed shopping center will enhance their
neighborhood, based on the neatness and cleanliness of other Food Lion
stores and associated businesses which have been built elsewhere, was
before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Lamar W. Davis, Attorney, representing persons in opposition
tO the request for rezontng, appeared before Council and advised that
the rezoning request comes before Council with a recommendation of the
City Planning Commission for denial based upon their study of the
request and upon considerations in excess of the political nature
involved. He said there is a parcel of land across Bennington Street
from the property in question which is presently zoned CN and provides
the majority of the services that would be represented by the develop-
ment of the property proposed to be rezoned. He stated that the intent
of the CN zoning is to support and enhance existing neighborhood
shopping areas; that the existing neighborhood shopping area is the
Super Saver which is located in Jamestown Plaza and situated in a
manner that is within the same distance as the site proposed for the
Food Lion and drug store. He noted that according to the proposed site
plan, the food store is approximately 27,000 square feet in excess of
the CN limit of 15,000 square feet and, predictably, there will be a
request for an exception before the Board of Zoning Appeals immediately
following approval of the rezoningo
Mr. Davis said there seems to be some sentiment that people in the
neighborhood are in need of this particular use of the land; that
several civic leagues have been consulted for their expressed desire
and approval of the rezoning; and the sentiment which has been
expressed to him is that presently there are traffic concerns at the
intersection. He added that the City Planning Commission has not
expressed itself clearly in terms of the vote; and the denial has to be
taken as an indication that there is no persuasive argument which would
justify the change. He said people who want the rezoning may have seen
the advantages of a shopping center without viewing the disadvantages
and may be blind to the long-term effects, which is the basis for
Council to address issues of this nature.
381
382
Nr. Davis said it has been maintained that there will be job
growth; that if Food Lion locates in the area with additional
employment, the Super Saver in damestown Plaza Shopping Center will
eventually be unable to compete, and that particular land use develop-
ment will be vacated. He explained that there currently exists a food
store with 25,00D square feet and to place an additional food store
within a stone's throw with 27,000 square feet is redundancy.
Hr. Davis said the real question is how much light manufacturing
land can be irretrievably lost to another zoning such as
which is a concern of the City Planning Commission and should be the
biggest concern that Council has to deal with. He added that there
does not seem to be an accurate assessment at this point as to how much
light manufacturing acreage is left in the City; that everyone is sen-
sitive to the idea that light manufacturing is a valuable zone, and
once lost, is forever lost, but no one seems to have quantified what
the loss will mean. He said for versatility and balance, Lo maintain
light manufacturing is a legitimate concern which has been expressed by
the City Planning Commission in denying the request, and those in oppo-
sition feel it is a legitimate denial.
Mr. William E. Gervase, 1435 Freeborne Circle, S. E., appeared
before Council and advised that he is in opposition to the rezoning,
noting that the bottom line is that another shopping center or grocery
store is not needed in the area. He said traffic is bad at this time;
that a traffic light had to be installed approximately five years ago;
that a fire station is located on the corner and when a fire occurs,
traffic backs up. He stated that the community is not in favor of
another shopping center.
Mr. Kenneth C. King, Jr., Attorney, appeared before Council and
advised that he was requested by Roanoke Hechanical Services and Donald
Shelton to assist the residents and civic groups in the area affected
by the rezoning in order to express their views. He said the Riverdale
Community Group, Garden City Civic League, and the Riverdale Alert
NeighboFs adopted resolutions of support of the request for rezoning.
He stated that the civic leagues, which are the partners of Council and
the City in terms of how the City is attempting to deal with neigh-
borhoods, and representing approximately 700 paid members, are in favor
of the rezoning. He said bls clients have been impressed with the
people at CBL Management, Inc., that they would like to have what they
consider to be a first class operation; and senior citizens perceive
the project as an opportunity to provide a place for younger citizens
to live and work in the community.
Mr. Daniel F. La,man, dr., Attorney, representing the petitioner,
appeared before Council and presented aerial photographs of the area in
question. He advised that meetings wore held with the Planning Staff
and two hearings wore held by the City Planning Corrrnission, and all of
the problems but one were wOrked out which led to the change in the
request from C-2 to CN. He stated that it was the feeling of the City
Planning Commission that CN would be more appropriate in this area,
particularly because the damestown Plaza property was already zoned CN,
and the Commission felt it would be unfair to give property across the
street a more advantageous zoning which would permit more uses. He
said the CN category prohibits supermarkets in excess of 15,000 square
feet. but it permits supermarkets of a larger size with a variance from
the Board of Zoning Appeals, and it is his client's intention to seek
such a variance.
Mr. La,man stated that the one problem his client was unable to
deal with to the satisfaction of the City Planning Commission staff and
the City Planning Commission was the fact that the tract is zoned for
light manufacturing, and. it is the policy of the City, as perceived by
the City Planning Commission, to protect light manufacturing land. He
explained that three members of the City Planning Commission were
unwilling to release the land for community development because of that
policy; noting that the real fear expressed by members of the City
Planning Commission was that rezontng the land would send the wrong
message about the City's intention concerning its manufacturing land
and would imply that the City is not protecting the land. He noted
that his clients understand the Commission's cOncern and the reasons
therefor, but believe that each piece of land should be considered on
its own merits. Mr. Layman said the real reason for the policy is to
make sure there will be careful examination of each piece of land for
each rezoning request, adding that careful examination of the ]and in
question will show that it is not a good industrial site, but is indeed
a good site for a shopping center.
Mr. Layman said the most important thing Council can know in
making its examination is that the land has been on the market for the
past twelve years; that the owners are elderly citizens and they have
been trying for a long time without success to sell the land so they
can use the funds derived therefrom for retirement purposes. He
pointed out that during most of those twelve years and up until
May 1987 when the Zoning Ordinance was changed, the land could have
been used for commercial as well as industrial purposes, but for all
that time there has been no substantial interest in the land either
industrial or commercial, He said the inability to sell the land has
produced no retirement funds for its owners, no taxes to the City, and
no jobs for residents.
Mr. Layman said if one looks at the land, the problems can be seen
from an industrial developers standpoint inasmuch as it is surrounded
by residential and some commercial uses, it is in the flood plain, it
is split almost down the middle by a one hundred foot power line ease-
merit, and it is not that large or that conveniently located for major
highways. He said if industrial land is desired, there are fourteen
acres of such land available in the Roanoke Industrial Center which is
well suited for industrial use and nothing else. Fie added at the pre-
sent time there are no modern shopping centers in southeast; that if
residents want the convenience and variety that a Food Lion and a
modern shopping center can offer, they have to go to Vinton; and there
are many elderly residents who cannot easily get out of the neigh-
borhood.
Mr. Layman comnented that in addition to the economic activity
generated by the proposed shopping center, there will be substantial
benefit to the City as a whole inasmuch as a tract of land that has
been idle for years will produce an investment of approximately $3
million and an estimated $10 million annual sales, which will generate
sales tax for the City and provide between 100 - 120 new jobs ranging
from minimum wage type jobs to skilled labor and management type jobs
and many of these jobs will be of a nature that residents from
southeast may qualify without extensive training. He urged that
Council approve the request for rezonlng.
Following discussion of the request for rezoning, Ordinance No.
28716 was adopted, on first reading, by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Nayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
At 8:50 p.m., the Mayor declared the meeting in recess.
At 9:05 p.m., the meeting reconvened in the Council Chamber with
Mayor Taylor presiding, and all members of the Council in attendance.
38
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda
are considered to be routine by the members of Council and will be
enacted by one motion in the forms listed on the Consent Agenda, and if
discussion is desired, that item wi11 be removed from the Consent
Agenda and considered separately. He called specific attention to four
requests for Executive Sessions to discuss a matter Involving the
disposition of publicly held property, acquisition of real property for
publtc purposes, pending litigation, and personnel matters relating to
vacancies on various authorities, boards, commissions and committees
appointed by Council.
ACTION:
MINUTES: Minutes of the regular meeting of Council held on
Monday, May 11, 1987; the regular meeting held on Monday, May 18, 1987;
the regular meeting held on Tuesday, May 26, 1987; and the regular
meeting held on Monday, dune 1, 19~7, were before the body.
(For full text, see minutes on file in the City Clerk's Office.)
Mr. Trout moved that the reading of the minutes be dispensed with
and that the minutes be approved as recorded. The motion was seconded
by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ....................... , ................. n
COUNCIL: The following communication from Mayor Noel C. Taylor
advising that his incapacity and disability has ceased, and he has once
again assumed the Office of Mayor, effective June 30, 1987, was before
the body.
"dune 30, 1987
ACTION:
ACTION:
The Honorable Vice-Mayor and
Members of City Council
Roanoke, Virginia
Dear Vice-Mayor Musser and Council Members:
I am pleased to advise that my incapacity and disability has ceased and
that I shall be able to once again assume the Office of Mayor, effec-
tive June 30, 1987. This letter shall constitute the written notice
required by Resolution No. 28§74, adopted dune 8, 1987, and shall be
duly entered upon the journal of Council and filed among the permanent
records of the City.
Very truly yours,
CC:
S/Noel C. Taylor
Noel C, Taylor
Mayor
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk"
Mr. Trout moved that the communication be received and filed. The
motion was seconded by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout. Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ............................... j ..................... O.
COUtlCIL: A report of the City Manager requesting an Executive
Session to discuss a matter involving' the disposition of publicly held
property, pursuant to Section 2.1-344 (al (2), Code of Virginia {1950),
as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter involving
the disposition of publicly held property, pursuant to Section 2.1-344
(al (2), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
ACTION:
COUNCIL: A report of the City Manager requesting an Executive
Session Lo discuss acquisition of real property for public purpose,
pursuant to Section 2.1-344 (al (2), Code of Virginia (1950) as
amended, was before the body. '
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved Chat Council concur in the request of the City
Nanager to convene in Executive Session to discuss acquisition of real
properly for public purpose, pursuant to Section 2.1-344 (al (2), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Masser
and adopted by the following vole:
AYES: Council members Masser, Trout, BOwers, Bowles, Garland,
Harvey and Hayor Taylor .................. _
NAYS: None ................
COUNCIL: A report of the City Attorney requesting an Executive
Session to discuss a matter of pending litigation, pursuant to Section
2.1-344 (al (6), Code of Virginia (1950) as amended, was before the
body, '
385
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss a matter pending
litigation, pursuant to Section 2.1-344 (al (6), Code of Virginia
(1950), as amended. The motion was seconded by Mr. )~sser and adopted
by the following vote:
m
ACTION:
AYES:
Harvey and
NAYS:
PARKS
Council members Musser, Trout, Bowers, Bowles, Garland,
Mayor Taylor ................................
AND PLAYGROUNDS: A communication from Eleanor Alvis ten-
dering her resignation as a member of the Mill Mountain Development
Committee, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that the resignation be accepted with regret and
that the communication be received and filed. The motion was seconded
by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout, BOwers, BOwles, Garland,
Harvey and Hayor Taylor ................................... 7
NAYS: None ..................................................... O.
CELEBRATIONS: A communication from Rose Ann Burgess tendering her
resignation as a member of the Special Events Committee, was before
Councll.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Nr. Trout moved that the resignation be accepted with regret and
that the communication be received and filed. The motion was seconded
by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout, BOwers, Bowles, Garland,
Harvey and Mayor Taylor ............................ .
NAYS: None ..................................
ROANOKE ARTS COMMISSION: A communication from Oohn P. Fishwick
advising of the death of his wife, Blair W. Fishwick, a member of the
Roanoke Arts Commission, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
386
ACTION:
ACTION:
Hr. Trout moved that the communication be received and filed. The
motion was seconded by Mr. Husser and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Gar)and,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
LIBRARIES: A report of qualification of Leo Platt as a member ~f
the Roanoke Public Library Board for a term of three years ending
June 30, 1990, was before Council,
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Trout moved that the report of qualification be received and
filed. The motion was seconded by Mr. Musser and adopted by the
following vote:
ACTION:
AYES: Council members Musser, Trout, Bowers. Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None .......................................... n
SCHOOLS: A report of qualification of Lawrence H. Hamlar as a
member of the Virginia Western Community College Board, for a term of
four years ending June 30, lggl, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Trout moved that the report of qualification be received and
filed. The motion was seconded by Mr. Musser and adopted by the
following vote:
ACTION:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
PLANNING: A report of qualification of d. T. Hopkins, dr., as a
member of the Fifth Planning District Commission, for a term of three
years ending dune 30, 1990, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Trout moved that the report of qualification be received and
filed. The motion was seconded by Mr. Musser and adopted by the
following vote:
ACTION:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
PENDING LIST: A list of items pending from duly 10, 1978, through
dune 22, 1987, was before Council.
(See pending list on file in the City Clerk's Office.)
Mr. Trout moved that the pending list be received and filed. The
motion was seconded by Mr. Musser and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
COUNCIL: A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.1-344 (al (1), Code of Virginia (1950),
as emended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that Council concur in the request of the Mayor to
convene in Executive Session to discuss personnel matters relating to
vacancies on various authorities, hoards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (al (1), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Marvey and Mayor Taylor .............................................. 7.
i NAYS: None ..................................................... O.
REGULAR AGENDA:
387
m
ACTION:
NEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY GOVER~t~ENT: Mr. Roy E. Abbott, 1118 Winona Avenue, S. W.,
appeared before Council with regard to the cause of apathy.
(For full text, see verbatim transcript and written statement on file
in the City Clerk's Office.)
Mr. Garland moved that the remarks of Mr. Abbott be received and
filed with appreciation for his observations. The motion was seconded
by Hr. Trout and adopted, Council members Narvey and Musser voting no.
Mr. Harvey advised
made certain statements
and may deserve referral
that his no vote was cast because Mr. Abbott
that may or may not need further examination
to the management team.
Mr. Musser pointed out that Mr. Abbott was attending Council
meetings before he became a member of City Council; that he has
attended Council sessions before and made statements, however, he does
not remember Mr. Abbott pointing a finger at anyone or accusing anyone
of anything; that he feels the point Mr. Abbott is trying to make is
that there is apathy and some of the things he has bought up at the
present time as well as in the past may be attributed to this to an
extent. Mr. Musser said he would like to rehash some of the things Mr.
Abbott has brought up in the past; that Mr. Abbott does not appear
before Council very often; that concern must build up in him to a cer-
tain extent, and his concerns warrant study and consideration.
It was agreed that the City Clerk would furnish each member of
Council with a copy of Mr. Abbott's remarks and if there are matters
in which Council members would like to address or refer to the manage-
ment team at a later date, the Mayor advised that he would entertain a
motion to do so.
PETITIONS AND COMMUNICATIONS:
TRAFFIC: A co~nuntcatlon from Mr, Lewis O. Ferguson, 3209 Troy
Avenue, N. W., transmitting a petition signed by 31 persons with regard
to loud noises late at night on Trinkle and Wtnsloe Avenues, N. W.,
which are caused by automobiles being "hot-rodded" with tires spinning
and sliding; disturbing the peace; and trespassing on school and city
property, was before Council.
(For full text, see communication and petition on file in the City
Clerk's Office.)
The City Manager submitted a written report advising that on
May 26, 1987, Council referred the matter to the Administration for
study and recommendation; that a team of administrative employees,
including the Director of Administration and Public Safety, Police
Chief, Police Lieutenant from Planning and Analysis Unit, Traffic
Engineer and a Youth Services Planner, has been organized and is
gathering material, acts and information relevant to the subject; that
388
ACTION:
a number of partial solutions are being considered and include the uti-
lization of a saturation patrol by the Police Department during peak
traffic hours on ~eekends, particularly on Friday and Saturday nights
between the hours of 9:00 p,mo, and 2:00 aomo, a non-cruising ordi-
nance, providing a place for cruisers to gather other than Williamson
Road and adjoining residential streets, and the possible installation
of additional traffic control devices,
It was explained that in the meantime, the Po)ice Department has
already started the saturation patrol approach with use of additional
traffic officers; that over the weekends of dune 19 and 26, they issued
59 traffic summonses for violations occurring on Williamson Road and
adjoining residential neighborhoods; that as the summer has progressed,
the Police Department has given increased attention to the traffic
flow, parked cars and trespassing on Wtlltamson Road; that as officers
increase the emphasis on usual hanq-outs for people frequenting that
~ea, they seek new places to gather, and an example of that activity
reflected in the petition from Mr. Ferguson.
Mr. Herbert advised that there is a legitimate problem with traf-
fic and noise in the Trinkle Avenue/Troy AVenue area; that police have
addressed the problem; viz: on one evening at least twelve su~nonses
were issued to people trespassing on private lets in addition to seven
traffic violation summonses; that recently installed on Trtnkle Avenue
are no parking signs from 11:00 p.m., to 6:00 a.m., on one side of the
street and this action will reduce the parking space for a gathering
place but will not eliminate the heavy traffic flow or other related
problems.
In concluding, Mr, Herbert explained that the City is sensitive to
the problems related by Mr. Ferguson and have discussed them with him;
that they are not being ignored; that they are being addressed in every
legal and reasonable way; that as enforcement emphasis is escalated on
Williamson Road, similar complaints may be anticipated in other
surrounding neighborhood locations and the study team is expediting its
gathering and evaluation of information and wlll report the findings
with recommendations to Council.
(For full text, see report on file in the City Clerk's Office.)
Mr, Garland moved that the communication and report be received
and filed. The motion was adopted by Mr. Trout and unanimously
adopted.
BUDGET-SCHOOLS: A co~nunfcatton from
Board requesting that Council appropriate the
accounts, was before the body.
the Roanoke City School
following funds to school
Grant No, 6120 -
Grant No. 6121 -
Grant No. 6556 -
$400,000.00 for the Chapter I
Carryover Program to provide
reading, language arts, and mathe-
matics instruction for students in
targeted schools. The program is
one hundred percent reimbursed by
federal funds.
$59,156.00 for the Chapter I
Winter program to provide reading,
language arts, and mathematics
instruction for students in
targeted schools. The program is
one hundred percent reimbursed by
federal funds.
$46,563.00 for the Juvenile Deten-
tion Home program to provide funds
for the salary and expenses of the
teacher at the detention home.
The program is one hundred percent
reimbursed by state funds.
Grant No. 6557 -
$45,360.00 for the Child Develop-
ment Clinic program to provide
funds for the salary and expenses
of the educational specialist at
the clinic. The program is one
hundred percent reimbursed by
state funds.
389
m
Grant No. 6558 -
$56,000.00 for the 8ureau of Crip-
pled Children program to provide
funds for the salary and expenses
of the educational specialist at
the bureau. The program is one
hundred percent reimbursed by
state funds.
Grant No. 6559 -
$5,068,00 for the Special Educa-
tion Inservice program to provide
funds for the training of special
education program staff members
and for assistance to parents of
handicapped students, lbo program
is one hundred percent reimbursed
by state funds.
Grant No. 6560 -
Grant No. 6608 -
Grant No. 6729 -
$6,799.00 for Transitional Ser-
vices funds to provide c]ass pla-
cements, mental health services.
and follow-up studies of place-
ments to ensure a smooth tran-
sition for handicapped students
entering the school system.
$7,800.00 for the Comprehensive
Con~nunity-Based Safety program to
provide federal funds for a school
bus safety instructor. The
program is one hundred percent
reimbursed by federal funds.
$102,924.00 for the Apprenticeship
program to provide on-the-job and
classroom vocational instruction
for students in the apprentice-
ship program. The program is one
hundred percent reimbursed by
state funds.
Grant No. 6730 -
$62,788.00 for the ABE/DIAL pro-
gram to provide funds for adult
basic education for persons who
have not completed high school and
for the instruction of adults,
using recorded tapes accessed by
telephone. The program is sixty-
five percent reimbursed by federal
funds with thirty-five percent
local match.
Grant No. 6923 -
$1,758,587,00 for the t4agnet
Schools program to provide for the
implementation and operation of
Magnet Schools for the Perfoming
Arts and Technology. The program
is one hundred percent reimbursed
by federal funds.
Grant No. 6931 -
$559,000.00 for the Governor's
School to provide science instruc-
tion to gifted high school stu-
dents from the area surrounding
and including Roanoke City. The
390
ACTION:
program will be supported by state
funds and tuition collected from
the school divisions Which enroll
students at the school.
(For full text, see communication on file in the City Clerk's Office.)
A report of the Director of Finance advising that he has reviewed
the request of the School Board to appropriate twelve grants; that ten
of the twelve grants are funded with 100 per cent federal and/or state
funds; that the ABE/DIAL grant is funded with 85 per cent federal
funding and 35 per cent local match in the amount of $22,000.00; that
the local match is available under the Adult Education category of
Education accounts in the General Fund in a line item entitled "Compen-
sation of Adult Education Teachers"; that the Governor's School grant
is funded by state funding, fees frem other school divisions, and a
local match of $162,000.00; and funding for the local match is avail-
able in the Instructional category of Education accounts in the General
Fund in a line item entitled "Tuition - Other Divisions in State", was
also before Council.
The Director of Finance recommended that Council concur in
request of the School Board.
(For full text, see report on file in the City Clerk's Office.)
Mr. Garland offered the following emergency budget Ordinance:
(#28717) AN ORDINANCE to amend and reordaln
the 1987-88 General
an emergency.
the
certain sections of
and Grant Funds Appropriations, and providing for
(For full text of Ordinance, see Ordinance Book No. 50, page 253.)
Mr. Garland moved the adoption of the Ordinance. lhe motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members Nusser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor ...................................
NAYS: None ..................................................... O.
TAXES-COMMISSIONER OF REVENUE: A communication from the Commis-
sioner of Revenue advising that a suggestion was made by Mr. Larry
Fenzel at the Council meeting on f4onday, March 16, 1987, and referred
to him for response, that the City implement an information program to
all property owners, contractors, realtors, and investors as soon as
possible as to the availability of a partial real estate tax exemption
on certain rehabi-lttated buildings in the City, was before the body.
Mr. Howard advised that currently the City distributes a brochure
entitled, "You Can Rehab in Roanoke Without Increasing Your Taxes"
through the Office of the Building Commissioner and the information
center located in the Municipal Building Lobby; and the Citizens'
Request for Service Office publishes and distributes a booklet
entitled, "Municipal Services - A Citizens' Guide," in which reference
is made to the rehabilitation program.
It was explained that with the cooperation of the Building Commis-
sioner and the City Treasurer, the following steps are proposed to
expand the distribution of the brochure entitled, "You Can Rehab in
Roanoke Without Increasing Your Taxes":
"The Commissioner of Revenue will insert a copy of
this brochure in the annual Business License Appli-
cation mailings to contractors and realtors.
The Building Commissioner will distribute a copy of
this brochure to applicants for building permits,
the Redevelopment and Housing Authority and to
neighborhood civic leagues and organizations.
m
m
ACTION:
ACTION:
The City Treasurer will insert a copy of this
brochure in the annual real estate tax tickets
mailings.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Garland moved that the communication be received and filed.
lhe motion was adopted by Mr. Bowers and unanimously adopted.
SEWERS AND STORM DRAINS: A petition signed by six residents of
Ward Street in regard to improvement of road and drainage on Ward
Street, N. W., advising that since their area was annexed to the City,
there has been no move on the City's part to improve road and drainage
problems; that the existing storm drain was installed privately before
annexation and is not adequate to handle the problems arising during
periods of heavy rain at which time water pours down the street like a
river; that the inadequacy of the storm drain is also a direct cause of
the inability of the Street Maintenance Department to keep the roadway
in a reasonably good condition; and severe ruts and potholes are a con-
tinuous problem, was before Council.
(For full text, see petition on file in the City Clerk's Office.)
A report of the City Manager advising that Mr. Lynn Vernon repre-
senting the Engineering Department was contacted by Mrs. George
Hankins, 721 Ward Street, N. W., regarding the need to improve the sur-
face of Ward Street and to improve the drainage; that Mr. Vernon
visited Mrs. Hankins and inspected the conditions which resulted in a
work order being prepared on dune 15, 1987, and the work has been
undertaken by the Street Maintenance Department and was reported
completed on July 7, 1987, was before Council.
It was explained that the Assistant City )~nager talked with Mrs.
Hankins on duly 13, 1987, and was assured that the work had been
completed to her satisfaction.
(For full text, see report on file in the City Clerk's Office,)
Mr. Garland moved that the petition and report be received and
filed. The motion was seconded by Mr. Bowers and unanimously adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE,
ITEMS RECOMMENDED FOR ACTION:
REFUSE COLLECTION: The City Manager submitted a written report
advising that containerized refuse collection service was originally
provided by the City of Roa-noke in the early lg$O's; that each con-
tainer was hauled individually to the disposal site and returned to the
source location; that front-loading trucks were first used by the City
in 1969; that approximately fifteen containers could be dumped into the
service vehicle before it had to proceed to the disposal site; and a
container would be dumped three times per week without a charge, with a
fee of $5.00 per pickup for additional service.
It was explained that Ordinance No. lgB66 was adopted requiring
front-loading bulk container service for any new apartment develop-
ments with ten or more dwelling units; that the ordinance was appli-
cable to all new developments commencing construction on or after
October 1, 1971; and bulk container service was discontinued by the
City of Roanoke, effective July 1, 1982, and since that time all such
service has been provided by private contractors.
The City Manager advised that bulk containers for refuse are
required when any business, apartment building or multi-family dwelling
complex places out for collection by the City an average of eleven or
more containers per week during any consecutive four week period; that
this does not apply to the Central Business District because there are
391
392
ACTION:
ACTION:
no suitable locations for the placement and servicing of bulk con-
tainers; and business and apartment complexes that cannot use bulk
container service, due to the existence of low overhead wires or other
unsuitable physical constraints, are charged for refuse pickup by the
City when they set out an average of eleven or more containers per week
during any consecutive four week period.
It was noted that the Refuse Collection Department monitors the
bulk container service provided throughout the City by private contrac-
tors; that a license is required to be obtained from the City and the
contractor must annually file rate schedules for bulk refuse collection
services, and average rates are currently $11.00 per unit serviced;
that the City of Roanoke and the Roanoke School Board have contracts
with private businesses for bulk container refuse collection from
schools, parks and public facilities; that total containers throughout
the City being serviced by private contractors is 1,975; that cumulati-
vely these 1,975 containers are dumped approximately 3,265 times per
week; and Mr. Larry Fenzel appeared before Council on March 16, 1987,
and requested that the City provide bulk refuse container service at no
charge to the effected business or property owner.
The City Manager recommended that the City maintain its current
policy which is that business and industry contract with private
enterprise for bulk refuse collection service.
(For full text, see report on file in the City Clerk's Office.)
Hr. Harvey moved that
City Manager. The motion
adopted.
Council concur in the recommendation of the
was seconded by Mr, Trout and unanimously
STREETS AND ALLEYS: The City Manager submitted a written report
advising that the flood of November 1985 inundated the entire Shadeland
Avenue area damaging all residential structures (a total of 23 struc-
tures); and the City has not acquired all private property requiring
street access from Shadeland Avenue.
It was explained that the City, as owner of all properties still
containing 20 damaged residential structures, has security and poten-
tial liability problems caused by persons trespassing on the proper-
ties; that the public street, as long as it remains dedicated for
street purposes, must remain open to public access; that the City
Administration desires to close Shadeland Avenue, N. W., from loth
Street, No W., to its easterly terminus so that the street may be
blocked preventing public access; and parcels bearing Official Tax Nos,
2050305 and 2030102 remain to be acquired under Phase II acquisition,
with neither parcel fronting on Shadeland Avenue or receiving access
from Shadeland Avenue.
The City Manager recommended that he be authorized to file a peti-
tion with the City Clerk seeking closure of Shadeland Avenue, N. W.,
from loth Street, R. W., to its easterly terminus, to permit the street
to be barricaded to prevent public access and eventually removed to
permit contruction of the Lick Run Dry Basin.
(For full text, see report on file in the City Clerk's Office.)
Mr. Bowers moved that Council concur in the recommendation of the
City Manager. The motion was seconded by Mrs. Bowles and unanimously
adopted.
BUDGET-GRANTS-YOUTH: The City Manager submitted a written report
advising that on June 17, 1980, the Youth Grant was officially awarded
to the City under the Virginia Delinquency Prevention and Youth
Development Act of 1979; that on May 4, 1987, fiscal year 1987-88 Youth
Grant application was submitted to Council; that the Youth Grant provi-
des for continuation of coordinated planning and program implementation
of the Office on Youth; and the Youth Grant budget provides the
following.
ACTION:
ACTION:
Budget Categor~
~ocal Match
State Funds Cash In-Kind Total
Personnel
Consultants
Travel & Education
Training
Rent
Supplies/Operating
Expenses
TOTAL
$34,241.0U $5,248.00 $39,489.00
-0- -0- -0-
735.00 1,350.00 2,085.00
2,172.00 2,172.00
1,540.00 ~402.00 . 4~942.00
$36,516,00 $10,000.00 $2,172.00 $48,688.00
It was explained that funding for the local match is included in
the fiscal year 1987-88 Community Planning budget, in the amount of
$10,000.00; that the Youth Grant application has been awarded; that
state funding is in the amount of $36,516.00; and Council's acceptance
of State funding and appropriation of local cash match is needed if the
Office on Youth Program is to continue after June 30, 1987.
The City Manager recommended that Councll authorize the following:
Acceptance of Department of Corrections Grant
#87-I-88 through the execution of the proper forms
by the City Manager or his designated represen-
tative.
Appropriation of $46,516.00 to accounts to be
established by the Director of Finance for the
program, $36,516.00 will be refunded by the Oepart-
merit of Corrections.
Authorize the transfer of $10,000.00 from the Com-
munity Planning budget, Account No. 001-052-8110-
9536 to this program as the City's cash match
needed to operate the program for fiscal year
1987-88 to the Grant Program Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget Ordinance:
(#28718) AN ORDINANCE to amend and reordain certain sections of
the 1987-88 General and Grant Funds ApprOpriations, and providing for
an energency.
(For full text of Ordinance, see Ordinance Book No. 50, page 256.)
Nr, Trout moved the adoption of the Ordinance. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Council members Musser, Trout, BOwers, Bowles, Garland,
HarVey and Mayor Taylor ...........................
NAYS: None ..................................................... O.
Mr. Trout offered the following Resolution:
(#28719) A RESOLUTION authorizing the acceptance of a Delinquency
Prevention and Youth Development Act Grant made to the City of Roanoke
by the Commonwealth of Virginia Department of Corrections and authori-
zing the acceptance, execution and filing of the "Special Conditions"
with the Department of Corrections for this grant for the purpose of
continuing coordinated planning and youth services program implemen-
tation by the City's Office on Youth until June 30, 1988.
(For full text of Resolution, see Resolution Book No. 50, page 257.)
Mr. Trout moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
393
394
ACTION:
ACTION:
AYES: Council members l~sser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .................
NAYS: None ..................................................... O,
BUDGET-GRANTS: The City Manager submitted a written report
advising that the Director of Human Resources was made aware of a Local
Government Challenge Grant available through the Virginia Commission
for the Arts; that Local Government Challenge Grant funds are available
on a fifty-fifty matching basis, fifty per cent state and fifty per
cent local; and application for the 9rant was made at the request of
the Roanoke Valley Arts Council and the Roanoke Symphony Society.
It was explained that notification by the Commission for the Arts
to the Human Resources Director has been received and a grant of
$4,500.00 is available; that the grant will supplement funds already
appropriated from the City to the two organizations through the
Citizens' Services Committee; that local funds will meet the fifty-
fifty match; and the grant funds of $4,500.00 are to be divided evenly
between the abovenamed agencies.
The City Manager recommended that Council concur in and accept the
$4.500.00 grant from the Virginia Commission for the Arts by authori-
zing that funds be appropriated to an account to be established by the
Director of Finance in the Grant Fund, and authorize the City Manager
to execute the Local Government Challenge Grant on behalf of the City
of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the followin9 emergency budget Ordinance:
(#28720) AN ORDINANCE to amend and reordain certain sections of
the 1987-88 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 258.)
Mrs. Bowles moved the adoption of the Ordinance. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members Musser, Trout Bowers, Bowles, Garland,
Harvey and Mayor Taylor ............. ' ..
NAYS: None ..................................................... O.
Mrs. Bowles offered the following Resolution:
(#28721) A RESOLUTION accepting a Local Government Challenge
Grant from the Virginia Commission for the Arts.
(For full text of Resolution, see Resolution Book No. 50, page 258.)
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor ....................
NAYS: None ..................................................... O.
PUBLIC ASSISTANCE-SALVATION ARNY: The City Manager submitted a
written report advising that the Salvation Army applied through the
Citizens' Services Committee for City funds as follows:
$25,000.00 to operate a program for the homeless.
$25,000.00 to operate a shelter for battered WOmen.
ACTION:
ACTION~
It was explained that the City Attorney, through a written opinion
dated April 23, 19B6, has stated that the City may contract with the
Salvation Army, a church or sectarian institution, as long as the
contract is for the care of indigent, sick, or injured persons, and
payntent of City funds under any contract does not exceed the fair
market value of servtces rendered; and the Citizens' Services Corr~tttee
recommended an appropriation of $17,500.00 for fiscal year 1987-88 to
be used for either program, and Council concurred in the recommen-
dation.
The City Manager recommended that Council approve execution of a
contract by the City Manager or his designee with the Salvation Army
for payment of services delivered by the Battered Women's Program to
City citizens, subject to approval of the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey offered the following Resolution:
(#28722) A RESOLUTION authorizing the execution of a contract
with the Salvation Army for payment for services rendered City resi-
dents through the Battered Women's Program.
(For full text of Resolution, see Resolution Book No. 50, page 259.)
Mr. Harvey moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowies, Garland,
Harvey and Mayor Taylor .................. _
NAYS: None ....................
CELEBRATIONS: The City Manager submitted a written report
advising that the Roanoke Special Events Committee was appointed by
Council to plan and implement ca~munity wide events; that family-type
events must be planned and implemented as well as adult events; that
objectives of the committee are to create entertaining and fun type
events, attracting local citizens, as well as bringing thousands of
other people to Roanoke; that Country Livin' Festival is planned for
Victory Stadium and Armory on July 29, 30, 31 and August I and 2, 1987,
and is a fair-type event including carnival rides, crafts, an Old
MacDonald's Farm, country foods, exhibitions and shows.
It was explained that criteria established by Resolution No.
24982, for waiving fees for Victory Stadium's use has been met as the
committee is tax exempt; that net proceeds will be used by the commit-
tee for ongoing events; and the Committee has obtained public liability
insurance, in an amount of $1,000,000.00 per occurrence, with the City
of Roanoke named as a co-insured and, in addition, the committee will
agree to indemnify and hold harmless the City from potential liabili-
ties.
The City Manager recommended that Council waive Victory Stadium
and Armory rental fees and grant concession rights to the Roanoke
Special Events Committee for the Country Livin' Festival on duly 29,
30, 31 and August I and 2, 1987.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey offered the following Resolution:
(#28723) A RESOLUTION waiving the standard rental fee for use of
certain City facilities for a Country Livin' Festival and Fair, and
granting concession rights in conjunction with such festivals.
(For full text of Resolution, see Resolution Book No, 50, page 259.)
Mr. Harvey moved the adoption of the Resolution. The motion was
seconded by Hr. Trout and adopted by the following vote:
395
396
ACTION:
ACTION:
AYES: Council members Masser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
SEWERS AND STORH DRAINS-WATER DEPARTMENT: The City Manager sub-
mitted a written report concurring in a report of the Bid Committee
with reference to water and sewage treatment chemicals, recon~ending
that Council award bids for supplying water and sewage treatment chemi-
cals to the City for the period duly 1, 1987, through dune 30, 1988, as
follows:
Liquid Chlorine to Van Waters and Rogers for
$45,00 cwt. for 150 pound cylinders and $22.50 cwt.
for 2,000 pound cylinders.
Liquid Alum - to General Chemical Corporation for
$.315g per gallon.
Standard Ground Alum - to Suffolk-Gowen Chemical
for $218.80 per ton plus $5.00 per invoice for
insurance surcharge.
Reject all other bids.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Bowers offered the following emergency Ordinance:
(#28724) AN ORDINANCE accepCing certain bids made for providing
chemicals for water and sewage treatment; rejecting other bids; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book NO. 50, page 260.)
Mr. Bowers moved the adoption of the Ordinance. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor ................................ . 7
NAYS: None ......................... _
BUDGET-REFUSE COLLECTION-EQUIPMENT: The City Manager submitted a
written report concurring in a report of the Bid Committee with
reference to refuse vehicular equipment, recommending that Council
accept the bid meeting specifications submitted by Fulton Trucks, Inc.,
to provide two new refuse vehicles cab/chassis, for a total amount of
$130,6qg.00; and appropriate $130,649.00 from Capital Maintenance and
Equipment Replacement Program to Refuse Collection Department Account
No. 001-052-4210-9010, to provide funds for the purchase.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowl es offered the following emergency budget Ordinance:
(#28725) AN ORDINANCE to amend and reordain certain sections of
the 1987-88 General Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 261.)
Mrs. Bowles moved the adoption of the Ordinance. The motion was
seconded by Mr. Bowers and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .................. _
NAYS: None ......................... ..
ACT[ON:
Hms. Bow1 es offered the following emergency Ordinance:
(#28726) AN ORD[N^NCE providing for the purchase of refuse
collection vehicular equipment for use by the City, upon certatn terms
and conditions, by accepting a bid made to the City for furnishing and
delivering such equipment; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 261.)
Hrs. Bo~les moved the adoption of the Ordinance, The motion was
seconded by Hr. Bowers and adopted by the following vote:
AYES: Council members Musser, Trout, Rowers, Rowles, Garland
Harvey and Mayor Taylor .................... ,
NAYS: None ..................................................... O.
CITY ATTORNEY:
397
mACTION:
CITY ATTORNEY-PLANNING: The City Attorney submitted a written
report in connection with the Suprene Court Ruling - First English
Evangelical Lutheran Church of Glendale v. Count~ of LOs Angeles,
California, which is of great interest to those involved in local land
use regulation and has already generated much commentary and specula-
tion, advising that after reviewing the Court's decision, it is his
opinion that the decision, while not the result desired by local
government, is not as far reaching as developers and their attorneys
and some accounts in the press have suggested.
Mr. §ibling advised that his office will continue to be sensitive
to the issues raised in First Lutheran Church v. Los Angeles CountT,
and has and will recommend preventive measures to minimize circumstan-
ces where a landowner will be able to claim that his property has been
"taken" by virtue of the effect of a City regulation.
(For full text, see report on file in the City Clerk's Office.~
%
Mr. Harvey moved that the report be received and filed. The
motion was adopted by Mr. Garland and unanimously adopted,
CITY CODE: The City Attorney submitted a written report advising
that it has been the recent custom of Council to reenact and recodify
the City Code on an annual basis in order to properly incorporate in
the Code amendments made by the General Assembly at the previous
Session to State statutes that are incorporated by reference in the
City Code; and this is a housekeeping procedure to insure that the
ordinances codified in the City Code are not subject to challenge on
the basis that State statutes incorporated by reference by Council have
been amended subsequent to Council action.
It was explained that the Code of the City of Roanoke (197g), as
amended, incorporates by reference certain specific provisions of the
Code of Virginia (1950) as amended; that incorporation by reference is
frequently utilized in order to prevent having to set out lengthy pro-
visions of State statutes in their entirety; and the technique also
insures that local ordinances are always consistent with State law as
is generally required.
It was further explained that the Attorney General has ruled that
local governing bodies may adopt statutes by reference and may also
adopt statutory amendments by. reference, provided that the action by
the local governing body is subsequent to the action of the General
Assembly; and by readopting and reenacting the Code of the City of
Roanoke (lg7g), as amended, the procedure reconanended by the Attorney
General will be followed.
The City Attorney recommended that Council adopt a measure readop-
ting and reenacting the Code of the City of Roanoke (1979),
(For full text, see report on file in the City Clerk's Office.)
398
ACTION:
ACTION:
Mr. BoWers offered the following emergency Ordinance:
(#28727) AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (I979), as amended; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 262.)
Mr. Bowers moved the adoption of the Ordinance. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members I~sser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .......................... _
NAYS: None .............................
SCHOOLS: The City Attorney submitted a written report advising
that action was taken by the 1987 Session of the General Assembly
requiring amendment of the School Board appointment process; that in
1978, Council adopted a very progressive School Board selection proce-
dure which encourages publlc scrutiny and comment with respect to
applicants; that in 1985, the General Assembly enacted §22.1-29.1, Code
of Virginia (1950), as amended, which requires public notice and a
public hearing prior to the appointment of School Board members; that
the City of Roanoke was already in substantial compliance and the 1987
Session of the General Assembly added the following sentence to
§22.1029,1:
"No nominee or applicant whose
considered at a public hearing
as a'School Board member."
name has not been
shall be appointed
It was explained that apparently this sentence was added because
some localities had held "generic" public hearings which allowed public
co~)~ent with respect to School Board members in general, but without
the public's being apprised of the identity of those persons under con-
sideration for appointment by the local governing body, noting that the
City of Roanoke has never held this type of public hearing.
The City Attorney recommended that Council adopt an ordinance
which includes the new prohibition against appointment to the School
Board of any person w~ose name has not been considered at a public
hearing; that compliance with this new State requirement can be
achieved either by publishing the names of the persons under con-
sideration for appointment prior to the public hearing or by reading a
list of the names of the persons under consideration at the time of the
public hearing.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following Ordinance be placed upon its
first reading:
(#28728) AN ORDINANCE amending and reordaining §§9-20.1, Public
~eari, ng before appo,intment of school board members, and 9-23, Art-FE)-~T~
not applicable to filling Qf ~Fancies not caused by orqinary ~pi'ra-
tion, of term~ purbiic, 'hqaring exception, of the Code of t'be City of
R~oke (1979), a's amended, to provide that any nominee to the School
Board must first be considered at a public hearing,
(For full text of Ordinance, see Ordinance Book No. 50, page 273.)
vote:The motion was seconded by Hr. Bowers and adopted by the following
AYES: Council members Husser, Trout, Bowers, Bowles, Garland,
Narvey and Mayor Taylor ....................
NAYS: None .......................
m
m
ACT[ON:
REPORTS OF COMMITTEES:
CIVIC CENTER: A report of the Roanoke Civic Center Commission
recommending that Council accept the bid of Daktronics, Inc,, to pro-
vide a double-faced outdoor electronic, four-part color display sign at
no cost to the City at the Roanoke Civic Center, noting that the pro-
posal of Daktronics includes use by Dominion Bank for advertising on
the sign and electronic message center for a period not to exceed ten
years, was before the body,
It was explained that the need for an outdoor electronic sign and
message center is necessary to support Civic Center events; that
Daktronlcs, Inc., meets a11 required specifications; and funding for
the sign would be provided by Dominion Bank pursuant to agreement bet-
ween Daktronics and Dominion Bank in exchange for advertising on the
sign and the electronic message center,
The City Manager submitted a written report concurring .in the
recommendation of the Roanoke Civic Center Commission.
(For full text, see reports on file in the City Clerk's Office.)
Mr, Garland moved that the following Ordinance be placed upon its
first reading:
(#28729) AN ORDINANCE accepting a bid made to the City to provide
and install an outdoor electronic sign at the Roanoke Civic Center,
upon certain terms and conditions, and rejecting a certain other bid,
(For full text of Ordinance, see Ordinance Book No. 50, page 274.)
The motion was seconded by Mr. Musser and adopted by the following
vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland and
Harvey ............................................................... 6.
NAYS: None ..................................................... O.
(Mayor Taylor abstained from voting inasmuch as he serves on the Board
of Directors of Dominion Ba~k.)
BUDGET-CITY MARKET-PARKING GARAGE: Council member Robert A.
Garland, Chairman of a committee appointed by the Vice-Mayor to tabu-
late bids received for the construction of the Orris - Roanoke retail
store in the Market Square Parking Garage, presented a written report
on behalf of the committee recommending the following:
Award a lump stan contract, in the amount of
$145,000.00 and fifty consecutive calendar days to
Building Specialists, Inc., of Salem, Virginia,
according to the contract documents as prepared by
Robert G. Lyon Associates, Inc., Architects/Design
Group and by the Office of the City Engineer.
Authorize the City Manager, upon receipt of the
required letter of credit in the amount of
$95,000.00 from Orvis, to enter into a contractual
agreement with Building Specialists, Inc., for the
construction of Orris - Roanoke Retail spaces in
the Market Square Parking Garage according to the
contract documents as prepared by Robert G. Lyon
Associates, Inc., Architects/Design Group of
Chicago, Illinois, and the City Engineer's Office
for the sum of $145,000.00 and fifty consecutive
calendar days.
Authorize the Director
account receivable for
from Orris.
of Finance to establish an
$g5,000.00 to be received
399
4OO
ACTION:
ACTION:
Appropriate $145,000,00 in an account to be
established by the Director of Ftnance, $95,000,00
from Orris and the transfer of $50,000,00 from
Capital Fund Account No, 008-056-9550-9065 to the
new project account,
Reject the other bids received,
A report of the City Manager concurring
Committee, was before Council.
in the report of the Bid
(For full text, see reports on file in the City Clerk's Office.)
Mr. Garland offered the followin§ emergency budget Ordinance:
(#28730) AN ORDINANCE to amend and reordain certain sections of
the 1987-88 Capital Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 263.)
Mr, Garland moved the adoption of the Ordinance. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowl es, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None .....................................................
Mr. Garland offered the following energency Ordinance:
(#28731) AN ORDINANCE accepting the bid of Building Specialists,
Inc., for construction of a retail store in the Market Square Parking
Garage for lease to Orris Roanoke, Inc., upon certain terms and con-
ditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; rejecting
al) other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 50, page 263.)
Mr. Garland moved the adoption of the Ordinance. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
WATER DEPARTMENT: Council member Elizabeth T. Bowles, Chairman
of the Water Resources Committee, presented a written report on behalf
of the coffwnittee, recommending that Council authorize the appropriate
City officials to execute the documentation necessary to permit an
inflows rain gauge to be installed on City property in the Carvins Cove
Watershed, with the location to be in the area of the concession stand
at the boat landing, and the form of agreement to be subject to appro-
val by the City Attorney,
A staff report pointed out that severe flooding of the past
several years has demonstrated the need for a flood warning system in
the upper Roanoke River Watershed; that the Corps of Engineers has
developed a plan which includes a number of autemattc rain and stream
flow gauges at various locations in the watershed; and one gauge loca-
tion is in the Carvins Cove Watershed which will be located in the area
of the concession stand at the boat landing.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles moved that the following Ordinance be placed upon its
first reading:
(#28732) AN ORDINANCE authorizing the City Manager to execute a
Radio Reporting Rain Gauge Site Agreement with the National Weather
Service.
ACTION:
(For full text of Ordinance, see Ordinance Book NO. 50, page 274°)
The motion was seconded by Mr. Harvey and adopted by the following
vote:
AYES: Council members I~sser, Trout, Bowers, Bowles, Garland,
Narvey and Mayor Taylor .............................................. 7.
m NAYS: None ................................ n
m
WATER I}6PARTMEHT: Council member Elizabeth T. Bowles, Chairqnan
of the Water Resources Committee, presented a written report on behalf
of the committee, recommending that Council authorize the appropriate
City officials to execute an Appalachian Power Company Indenture
granting an overhead power line easement across the Back Creek
Reservoir property downstream from the U. S. g20 Bridge.
A staff report pointed out that the City acquired property in the
then proposed Back Creek Reservoir area in 1976; that the area extends
along Back Creek from Sun Valley Swim Club at U. S. 116 to U. S, 220
below Clearbrook; that a reservoir proposal is currently being held in
reserve pending development of alternate sources of water; that Sarah
Thierry has purchased property on the south side of Back Creek down-
stream from U. S. 220 and has a residence under construction; that the
only feasible route that overhead electric power can follow crosses
City owned property; that Hs. Thierry has asked that the City grant
APCo's request for the easement; and the City Administration has
requested that the Indenture require APCo to remove or relocate the
line should it interfere with development of the reservoir.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles moved that the following Ordinance be placed upon its
first reading:
ACTION:
(~28733) AN ORDINANCE authorizing execution of an indenture bet-
ween the City and Appalachian Power Company,
(For full text of Ordinance, see Ordinance Book No. 50, page 2?$.)
The motion was seconded by Mr. Garland and adopted by the follow-
ing vote:
AYES: Council members Husser, Trout, Bowers, Bowles, Garland,
Harvey and Mayor Taylor .............................................. 7.
NAYS: None ..................................................... O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
AIRPORT: Hrs. Bowles offered the following resolution commending
service of the Airport Advisory Commission:
(A28734) A RESOLUTION commending the membership of the Airport
Advisory ~ommisston for their meritorious service to the City and the
traveling public.
ACTION:
(For full text of Resolution, see Resolution Book No. 50, page 264.)
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council members Musser, Trout, Bowers, Bowles, Garland and
Mayor Taylor .........................................................
NAYS: None ..................................................... O.
(Council member Narvey abstained from voting inasmuch as he serves as
Council's liaison member to the Airport Advisory Commission.)
401
402
ACTION:
ACTION:
ACTXON:
ACTION:
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
OTHER BEAR[HGS OF CITIZENS: NONE.
At 10:25 p.m., the Mayor declared the meeting in recess.
At 11:20 p.m., the meeting reconvened in the Council Chamber, with
Mayor Taylor presiding, and all members of the Council in attendance.
Mrs. Bowles moved
11:00 p.m., deadline.
nimously adopted.
that the Council meeting be extended beyond the
The motion was seconded by Hr. Garland and una-
OFFICE ON YOUTH: The Mayor advised that there is a vacancy on the
Youth Services Citizen Board created by the resignation of Geneva S.
Male for a term ending May 31, 1990, and called for nominations to
fill the vacancy.
Mr. Harvey placed in nomination the name of d. William Stephens.
There being no further nominations, Mr. Stephens was elected as a
member of the Youth Services Citizen Board for a term ending May 31
1990, by the following vote: '
FOR MR. STEPHENS: Council members Russet, Trout, Bowers, Bowles,
Garland, Harvey and Mayor Taylor ..................................... 7.
PARKS AND PLAYGROUNDS: The Mayor advised that the one year term
of Samuel S. Bulbin as a member of the Mill Mountain Development
Committee expired on dune 30, 1987, and called for nominations to fill
the vacancy.
Mr. Trout placed in nomination the name of L. Thompson Banes.
There being no further nominations, Mr. Hanes was elected as a
member of the Mill Mountain Development Committee for a term of one
year ending dune 30, 1988, by the following vote:
FOR MR. HANES: Council members Musser, Trout, Bowers, Bowles,
Gar.land, Harvey and Mayor Taylor ..................................... 7.
WATER DEPARTMENT-LANDMARKS: The Mayor advised that the one year
terms of Lucian A. Durham, dr., and James N. Kincanon as members of the
Advisory Committee Crystal Spring Pumping Station, expired on
June 30, 1987, and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of Lucian A. Durham,
dr., and James N. Kincanon.
There being no further nominations, Messrs. Durham and Kincanon
were reelected as members of the Advisory Committee - Crystal Spring
Pumping Station, for terms of one year each ending dune 30, 1988, by
the following vote:
FOR MESSRS. DURHAM AND KINCANON: Council members Musser, Trout,
Bowers, Bowles, Garland, Harvey and Mayor Taylor ..................... 7.
EMERGENCY MEDICAL SERVICES: The Mayor advised that the one year
terms of John W. Eure, Sidney F. Bobertson, Lewis W. Peery and
Warren E. Trent as members of the Emergency Medical Services Advisory
Committee expired on June 30, 1987, and called for nominations to fill
the vacancies.
Mrs. Bowles placed in nomination the names of John W. Eure, Sidney
Robertson, Lewis W. Peery and Warren E. Trent.
There being no further nominations, Messrs. Eure, Robertson, Peery
and Trent were reelected as members of the Emergency Medical Services
Advisory Committee for terms of one year each ending dune 30, 1988, by
the following vote:
ACTION:
ACTION:
ACTION:
ACTION:
ACTION:
FOR MESSRS. EURE, ROBERTSON, PEERY AND TRENT: Council members
Musser, Trout, Bowers, Bowles, Garland, Harvey and Mayor Taylor ...... 7.
Mrs. Bowles moved that the
for Messrs. Robertson and Trent.
and unanimously adopted.
City residency requirement be waived
The motion was seconded by Mr. Bowers
PARKS AND PLAYGROUNDS: The Mayor advised that the one year term
of Robert N. Fishburn as a member of the Mill Mountain Development
Committee expired on dune 30, 1987, and called for nominations to fill
the vacancy,
Mrs. Bowles placed in nomination the name of Robert N. Fishburn.
There being no further nominations, Mr. Fishburn was reelected as
a member of the Mill Mountain Development Committee for a term of one
year ending dune 30, 1988, by the following vote:
FOR MR. FISMBURN: Council members Musser, Trout, Bowers, Bowles,
Garland, Harvey and Mayor Taylor ..................................... 7.
ROANOKE ARTS C~iMISSION: The Mayor advised that the three year
terms of Anne B, Macfarlane and Lee W. Winborne as members of the
Roanoke Arts Commission expired on dune 30, 1987; that Ms. Wlnborne
has declined to serve another term; and called for nominations Lo fill
the vacancies.
Mrs. Bowles placed in nomination the name of Anne B. Macfarlane.
There being no further nominations, Ms. Macfarlane was reelected
as a member of the Roanoke Arts Commission for a term of three years
ending dune 30, 1990, by the following vote:
FOR MS. MACFARLANE: Council members Masser, Trout, Bowers,
Bowles, Garland, Harvey and Mayor Taylor ............................. 7.
CELEBRATIONS: The Mayor advised that the one year terms of
Linda E. Hart-Copenhaver, Rose Ann Burgess, Kathryn K. Buchanan and
Samuel G. Oakey, Jr., as members of the Special Events Committee
expired on dune 30, 1987; that Ms. Hart-Copenhaver and Ms. BurBess have
declined to serve another term; and called for nominations to fill the
vacancies.
Mrs. Bowles placed in nomination the names of Kathryn K. Buchanan
and Samuel G. Oakey, Jr.
There being no further nominations, Ms. Buchanan and Mr. Oakey
were reelected as members of the Special Events Committee for terms of
one year each ending June 30, 1988, by the following vote:
FOR MS. BUCHANAN AND MR. OAKEY: Council members Musser, Trout,
Bowers, Bowles, Garland, Harvey and Mayor Taylor ..................... 7.
Mrs. Bowles moved that the City residency requirement be waived
for Ms. Buchanan. The motion was seconded by Mr. Bowers and unani-
mously adopted,
WAR MEMORIAL: The Mayor advised that the one year term of
William B. Bagbey as a member of the War Memorial Committee expired on
dune 30, 1987, and called for nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of William B. Bagbey.
There being no further nominations, Mr. Bagbey was reelected as a
member of the War Memorial Committee, for a term of one year ending
dune 30, 1988, by the following vote:
FOR MR. BAGBEY: Council members Musser, Trout, Bowers, Bowles,
Garland, Harvey and Mayor Taylor ..................................... 7.
40:3
404
INDUSTRIES: The City Manager submitted a written report advising
that competition in industrial recruitment in economic development has
made tile construction of speculative industrial space a necessary com-
ponent of a locality's prospective marketing program; that many cnn-
munities in Virginia have constructed speculative buildings, including
Danville and Montgomery County and have found that thetr buildings
generate increased interest among prospective industries; that the
City's industrial recruitment progr$n is currently hampered by a lack
of suitable, large-scale, 50,000 square feet or over industrial
buildings; and a majority of industrial prospects needing large facili-
ties initially look for existing buildings, and prefer not to have to
construct a new facility.
It was explained that the City of Roanoke's Economic Development
Commission early this year initiated discussions with the Greater
Roanoke Valley Development Foundation (GRVDF), local financial institu-
tions and the Roanoke Redevelopment and Housing Authority (RRHA)
regarding forming a public-private partnership for the purpose of
constructing a speculative, shell industrial building in the City of
Roanoke; that the City of Roanoke would initiate the building program
by giving the Housing Authority Site 10 in the Roanoke Centre for
Industry and Technology and conditions under which the City of Roanoke
will make this gift include the following:
Consortium of financial institutions would
work together to loan the GRVDF necessary
funds to construct a building of no less than
70,000 square feet. The exact building size
will be determined by the City of Roanoke in
cooperation with the GRVDF and RRHA.
RRHA would sell Site 10 (13.7 acres) to the
GRVDF. Payment for site would be deferred
until the speculative building and land is
sold. The value of the land would be
$191,800.00. The City, which will retain the
right to approve the final sale of the deve-
loped property, in approving the terms of
sale, could agree to a reduction in the price.
Proceeds from the sale of the land in Site 10
will be returned to the City's capital account
for future economic development use, if funds
remain after the GRVDF pays its costs asso-
ciated with the building of the shell
building.
e
The City of Roanoke and the RRHA will not be
responsible for making any kind of payments on
the loan should the building not sell.
The City of Roanoke shall be responsible for
the marketing of the building. ~1 promo-
tional materials and listings with the State
economic development agency, realtors and
location consultants would show the City
Office of Economic Development as contact
point. All prospect inquiries Would come to
the City Economic Development Office, and in
turn, the City Economic Development Office
would be present at all building showings.
After initial showings, the City, the GRVOF,
RRHA, and Economic Development Commission will
determine the desirability of a prospect.
City will do the survey and subdivision work.
RRHA sale to the GRVDF will be unsecured.
The details of the transaction are set forth
in a draft of the proposed agreement (Exhibit
B) among the Ctty, RRHA and the GRVDF.
The City's Office of Grants Compliance has
determined that no federal funds were used by
the City in acquiring Site 10 and that no spe-
cial federal requirements will be imposed upon
developers of Site 10 by virtue of the funding
used to acquire the property.
The City Manager recor~nended that the Mayor be authorized to sign
a subdivision plat for Site 10, a 13.7 acre parcel, in the Roanoke
Centre for Industry and Technology; that the City Manager be authorized
to execute an agreement giving Site 10 to the Roanoke Redevelopment and
Housing Authority for the purpose of constructing a shell industrial
building, as described more fully in the report; that the Mayor be
authorized to execute the requisite deed of gift of Site 10 to the
Mousing Authority; and approve the Housing Authority's transfer of Site
10 to the Greater Roanoke Valley Development Foundation upon a deferred
payment basis, with the deed of gift including an access easement
across City property for storm drainage (Official Tax No. 720010§) to
serve Site 10.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following Ordinance be placed upon
first reading:
its
ACTION:
(#28735) AN ORDINANCE authorizing the execution of an agre~nent
for the development of an industrial building within the Roanoke Centre
for Industry and Technology; authorizing the subdivision of certain
land within the Centre necessary for such project; and authorizing the
execution of a deed conveying as a gift a portion of the subdivided
property, and a storm drainage easement related thereto, to the City of
Roanoke Redevelopment and Mousing Authority for use In connection with
such development.
(For full text of Ordinance, see Ordinance Book ltD. 50, page 265.)
The motion was seconded by Mr. Bowers and adopted by the following
vote:
AYES: Council members Musser, Trout, Bowers, Bow1 es, Garland,
Harvey and Mayor Taylor .........................
NAYS: None .............................
There being no further business, the Mayor declared the meeting
adjourned at 11:25 p,m.
ATTEST:
City C1 erk
APPROVED
Mayor
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council Roanoke, Virginia
Dear Mayor and Members of Council:
Dear Mayor and Members of Council:
Please reserve space on today's agenda for an Executive Session to discuss
a matter involving the disposition of publicly held property, pursuant to
Section 2.1-344(a)(2) of the Code of Virginia (1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ga
CC:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Roanoke, Virginia
July 13, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
This is to request an executive session of Council pursuant to
Sectiom 2.1-344(a)(2), Code of Virginia (1950), as amended, to discuss
acquisition of real property for public purpose.
Respectfully submitted,
W. Robert Herbert
City Manager
/mpf
WILBURN C, DIBLING, JR.
OFFICE OF THE CITY AT'FORNEY
,464 MUNtCIPAL BUILDING
ROANOKE, VIRGINIA 24011
703-981 ~2431
July 13, 1987
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request an Executive Session pursuant to
§2.1-344(a)(6), Code of Virginia (1950), as amended, in
order to discuss a matter of pending litigation.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD :WMH: fc f
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Offlce o~ rhe Oly (3en~
July 15, 1987
File #87
Ms. Rose Ann Burgess
2748 Bluefield Boulevard,
Roanoke, Virginia 24015
Dear Ms. Burgess:
Your communication tendering your resignation as a member of the
Special Events Committee, was before the Council of the City of
Roanoke at a regula, r meeting held on Monday, July 13, 1987.
On motion, duly seconded and unanimously adopted, the com-
munication was received and filed and your resignation was
accepted with regret.
The Council requested that I express its sincere appreciation for
the many services you have rendered to the City of Roanoke as a
member of the Special Events Committee. Please find enclosed a
Certificate of Appreciation issued by the Mayor on behalf of the
members of City Council.
MFP:rla
S i ncere ly,Y/~12~,,~..-
Mary F. Parker, CMC
City Clerk
cc: Mr. E. Laban Johnson, Special Events Coordinator
RO0~ 456 Mu~lc:lpal B~lldlng 215 ~ Av~lue, S.W. I~oonoke, Vlrgt~to 2401 t (703) 981-2541
July 6, 1987
His Honor, Noel C. Taylor
Mayor, City of Roanoke
215 Church Ave., SW
Roanoke, Virginia 24011
Dear Sir:
It has been with great pleasure that I have had the opportunity to
serve the city of Roanoke on the Special Events Committee and the
Roanoke Centennial Committee for the past seven years.
However, my various employment commitments make it imprac-
tical for me to continue service on this committee at the present time.
The highlights of my involvement include the events of the Roanoke
Centennial Celebration: The Centennial Parade, the 611 train ride,
presenting slide and lecture programs to civic organizations, serving
as chairman o£ two major events - including the music program at the
Roanoke Civic Center Coliseum presented by 2000 students in the Roanoke
City Public Schools.
It has been indeed an honor to have served the city of Roanoke on
these committees.
It is with regret that I will be unable to serve on this Special
Events Committee for the next term.
cc:
members of City Council
Mr. Laban Johnson
Sincerely,
Rose Ann Burgess
JOHN P. FISHWICK
July 7, 1987
The Honorable Noel C. Taylor
Mayor, City of Roanoke
Municipal Building
Roanoke, VA 24011
Dear Mayor Taylor:
I regret to have to advise you that Mrs.
Fishwick, a member of the Roanoke City Arts
Commission, died on June 30.
She had a pervasive interest in the arts,
and she felt highly honored that City Council
appointed her to the Commission. While it was given
her to serve only a short period of time, she was
intensely interested in the Commission's work.
Will you please accept for yourself and
express to the other members of the Council our deep
appreciation for giving her this honor during the
last months of her life.
Sincerely,
cc:
Mr. Timothy Jamieson
Mr. James O. Trout
()~flce ~ ~he O~ Oerk
July 15, 1987
File #323-15
Mr. Evans B. Jessee, Chairman
Roanoke Public Library Board
2621 Crystal Spring Avenue, S.
Roanoke, Virginia 24014
Dear Mr. Jessee:
This is to advise you that Leo Platt
the Roanoke Public Library Board for
June 30, 1990.
has qualified as a member of
a term of three years ending
Sincerely, ~~
Mary F. Parker, C~C
City Clerk
MFP:rla
cc: Ms. Margaret E. Kiser, Acting Librarian
456 Municipal I~Jlldlng 2t50nuro~ A~-,nue, S.W. I~oonoke, Virginia 24011 (703) 981-254.1
0-2
' :AttirmaTIon of Office
~t~ o~ g~.~.~, c~ oi n~t~o~,',1~o--'~:
I, L~C' '.r"l ~t~ , do solemnly swear (or ~rm) ~at
w~l sup~rt the Constitution of the United States. and the Constitution of the State of Virginia, and that
will faithfully and impa~ially discharge and perform all the duties incumbent upon me as
a Member of the Roanoke Public Library Board for a term of three
~ears ending June 30, 1990.
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this--
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 22nd day of June, 1987, LEO PLATT was reelected as a Member
of the Roanoke Public Library Board for a term of three years,
ending June 30, 1990.
Given under my hand and the seal of the City of Roanoke this
30th day of June, 1987.
City Clerk
July 15, 1987
File #467-15
Dr. Charles L. Downs
Virginia Western Community College
P. 0. Box 14065
Roanoke, Virginia 24038
Dear Dr. Downs:
This is to advise you that Lawrence H. Hamlar has qualified as a
member of the Virginia Western Cowznunity College Board for a term
of four years ending June 30, 1991.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:rla
Roo~456 Munlcl¢~alBulldlng 2'15 Church Av~ue, S.W. Roonoi~.~rglnla24011 (703)981-254t
0-2
Oafh or Affirmation of Office
State oS V~¥ginia, Cit3t o~ Roanoke, to .u~t:
I, I~awrer, ce t!, lt~ml Br ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and i~npartially discharge and perform all the duties incumbent upon me as
a M~r~.ber of the Virginia Western Community College Board for a term
of four years endin!~ June 30, 1991.
according to the best of my ability. So help me God.
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 22nd day of June, 1987, LAWRENCE H. HAMLAR was reelected as a
Member of the Virginia Western Community College Board for a term
of four years, ending June 30, 1991.
Given under my hand and the seal of the City of Roanoke this
30th day of June, 1957.
City Clerk
Office of ~he O~ Oerk
July 15, 1987
File #200-15
The Honorable Charles R.
Fifth Planning District
622.01ney Road
Vinton, Virginia 24179
Hill, Chairman
Commission
Dear Mr. ltill:
This is to advise you that J. T. Hopkins, Jr., has qualified as a
member of the Fifth Planning District Commission for a term of
three years ending June 30, 1990.
MFP:rla
cc;
Sincere ly,
Mary F. Parker. CMC
City Clerk
Mr. Gordon N. Dixon, Executive Director, Fifth Planning
District Commission, P. O. Box 2569, Roanoke, Virginia
24010
Roo~n 456 Municipal Building 215 (3~urch Av~w~ue, $.W. Roanoke, Vlrglnla 24011 (703) 981-2541
0-2
Oath or Affirmation of Office
State o] Virginia, City o] Roanoke, to .wit:
I, ~. T. HOI? blng: ,lt. ,do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartla]ly discharge and perform all the duties incumbent upon me ss
a Member of the Fit%h Plannino ~istrtct Commission Cot a term of three
years ending June 20, 1990.
according to the best of my ability. So help me God.
Subscribed and sworu to before me, this ? . day
,~. ~ _ . , Deputy Clerk
COMMONWEALTH OF VIRGINIA )
) To-wi t:
CITY OF ROANOKE )
It Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereoft
do hereby certify that at a regular meeting of Council held on
the 22nd day of Junej 1987, J. T. HOPKINSt JR. was reelected a8
Member of the Fifth Planning District Cor~ission for a term of
three years, ending June 30, 1990.
Given under my hand and the seal of the City of Roanoke this
30th day of June, 1987.
City Clerk
Pending Items from July 10, 1978, through June 22, 1987.
Referral Date Referred To Item
7/10/78
City Manager
Reco~rrendation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mountain - hotel.)
8/12/85
City Manager
Mayor's 1985 State of the City
recorrmendation No. i - establish-
ment of a working relationship
with the volunteer rescue squads
and the Roanoke Historical
Society for the purpose of
establishing a mise~ and
national headquarters for
volunteer rescue squads in the
City.
8/25/86
City Manager
Mayor's 1986 State of the City
recorm~ndation No. 6 streng-
thening the City's relationship
with Virginia Tech.
11/17/86
City Manager
City Attorney
Director of Finance
Question of reinstating security
officers at Roanoke Regional
Airport, Woodr~n Field, and
Carvins Cove Reservoir, as police
officers.
2/23/87
Regional Cable Television
C~?mittee
Request of Cox Cable Roanoke for
a renewal of their franchise
agreement in order to simplify
and clarify language, make cer-
tain additions and deletions, and
extend the term.
4/27/87
City Manager
Report of the City Planning Com-
mission recommending the renaming
of the Kimball Avenue/Hollins
Road, N. E. and f~llins/Read
Road, N. E. Thoroughfares.
5/4/87
Robert A. Garland
George C. Snead, Jr.
WilliamF. Clark
Bids for flood damage repair of
East and West Stands, Victory
Stadit~n.
6/1/87
City Manager
Report regarding the homeless.
6/15/87
Robert A. Garland
William F. Clark
Jomes D. Ritchie
Bids for alterations and addi-
tions to the Knights of Pythias
Building for the Fifth District
Er~ployment and Training Consor-
tim.
Pending Items from July 10, 1978, through June 22, 1987.
Referral Date Referred To Item
6/22/87
Robert A. Garland
William F. Clark
Kit B. Kiser
Bid for ir~rovements to the ten-
nis courts at Shrine Hill Park.
6/22/87
Robert A. Garland
WilliemF. Clark
Kit B. Kiser
Bids for 1987 Roof Replacement
No. 2 - Roanoke Regional Airport
Terminal Building Roof Levels
G andH.
(2)
C~ce of the Mayor
July 9, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, July 13, 1987,
to discuss personnel matters relating to vacancies on various
authorities, boards, corr~nissions and co~ittees appointed by
Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Sincerely,
Noel C. Tayl
Mayor
NCT:se
P~orn 452 Municipal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 981-2444
REVISED
Office o~ the City C]e~
July 27, 1987
File #175
Mr. Roy E. Abbott
1118 Winona Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Abbott:
Your communication with regard to concerns for the cause of
apathy, was before the Council of the City of Roanoke at a regu-
lar meeting held on Monday, July 13, 1987.
On motion, duly ~econded and adopted, the comxnunication was
received and filed.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc:
Mr. Howard E. Musser, Vice-Mayor
Mr. James G. Harvey, II, Council Member
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room456 Munlc¥~lBulldlng 215~D~rchAve~ue,$,W. RoanoNe, Vlrglnla24011 (703)981-2541
July 15, 1987
File #175
Mr. Roy E. Abbott
1118 Winona Avenue, S. Wo
Roanoke, Virginia 24015
Dear Mr. Abbott:
Your communication with regard to concerns for the cause of
apathy, was before.the Council of the City of Roanoke at a regu-
lar meeting held on Monday, July 13, 1987.
On motion, duly seconded and unanimously adopted, the com-
munication was received and filed.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Room 45/) Municipal Building 215/:hutch A',~nue, $.W. Roanoke, Virginia 2~0t I (703) 981-254t
REMARKS OF I~Dy E . ABBOTT AT THE REGULAR ~ET I NG OF COUNCIL
JULY 13, 1987 - 7:30 P. M.
Good evening Mayor, Merrl)ers of City Council--Ladies and Gentlemen:
My name is Roy E. Abbott. I live at 1118 Winona Avenue, S. W.
not represent any group - I speak as the Searcher for the Truth.
I do
After the last election, some of us were concerned about the voter
turn out. ~l~hy was it so low? We concluded it was caused by public
apathy. At that time, I wondered ~hat caused the apathy, and started
to search for possible reasons.
Looking through my notes of
those citizens, I find what
to this problem.
the past several years and discussion with
is likely to be the greatest contribution
We have a City Council - City Manager form of goverrt~ent. City
Council sets the policies and the City Manager carries out these poli-
cies. Council cannot interfere or dictate to the City ~hnager his
methods of operation.
In 1979, City Council gave away its last vestige of authority when the
General Asst~bly at the request of Council changed Paragraph #21,
Powers and Duties of the Manager, Paragraph #21, paragraph B.
"(B) Subject to the limitations contained in Section 7 of this 0larter
and e~cept as otherwise provided in this I~rtarter, to the City Manager
or his designees shall, appoint such city officers and err~loyees as
the City Council determines necessary for proper acl~inistration of the
affairs of the city, and the City Manager or his designees have the power
to discipline the power to discipline and remove any such officer and
e~r~loyees".
This was deleted: But he shall report each appoint~r~nt and removal to
the Council at the ne~t meeting thereafter following any such appoint-
ment or removal, l~hich means he can hire, discipline, or remi~ve any
ewtoloyee and not give Council a reason.
Now since Council has no policies dealing with m~ral turpitude, there
could be no decision to release an err~loyee under the City Manager.
A notation on that, the City Code says see Mermelstein against Haner, 436
F. Supp. 238 (W.D. VA 1976).
Now even though Council Members publicly stated that said err~layee had
e~barrassed, disgraced City Management, City Council, and the City
itself, and no doubt reduced his effectiveness in dealing with
err~layees under him, at this time, this e~r~loyee has not recently been
relieved of duty.
The public wanders why, since there is an attacbraent to this, I won't read
it.
His irrmediate superior indicates that Wrtat an err~loyee does on his
own time isn't anyone's business. Section 237, Subsections C and E
reads as follows: "The officers and e~ployees of the city shall remain
in their respective offices during the hours herein provided for and
at such other times, including the days on which the offices rmy be
closed pursuant to subsections (a) and (b) of this section, as the
heads of the departments shall require, except when official business
requires that they be absent therefrom.
Section E: Notwithstanding any provisions of this section to the
contrary, the City Manager, the Assistant City Manager and Directors
by authority of the City Manager, the City Clerk, Director of Finance,
City Attorney, the Municipal Auditor, the City Assessor, and the City
Registrar, shall not acc~'r~late any equivalent time off for hours
worked in addition to regular office hours, provided however, that any
such officer may be absent from his office during regular office hours
without penalty, so long as such absence does not interfere with the
normal operations of such office.
Now this apparently means that any member or rrembers of the top rr~na-
g~nt group can spend as rruch time at the Jefferson Club, the YMCA,
or any other function they wish. They can do property assessments on a
construction co, pany, real estate agency, silent partnership or any
other business venture they wish. They can come to work late, or not
at all--and this is the kicker--so long as such absences do not inter-
fere with the normal operation of such office.
We turn now to the following exhibits. Note: (Pay attention to this),
I have made no effort to determine the dates or the hours put into
these projects since they are no violation of the law and they were
protected by the City Code.
Now I am turning to Exhibit A and B which indicates the activities of
one director, the date of incorporation, and a partial list of past
and present holdings and transactions, which are considerable. See
Attachments.
Exhibit C: Page 3. To whom it may concern, this is to certify that
an "Appraisal- Real Estate" City of Roanoke business license was issued
by this office to Von Moody, III on March 31, 1987. This is signed by
Jerome S. Howard, Jr., Cor~aissioner ofRevenue.
When the average citizen knows that the leaders of his government are
not giving full attention to his duties and those of his o~n business
requires full attention to succeed, his confidence in the governing
body of the city is shaken when he sees the outside activity of the
leadership.
Exhibit D: As follows: Shows two houses on Stephenson Avenue under
rail tiple listings. The owner obtained a building permit but purchased
no contractor's license. Ilhen challenged, paid a contractor's
license, and thereafter on April 29, 1987, purchased "Contractor
Builders" City of Roanoke business license.
To ~nom it may concern, this is to certify that a "contractor builders
City of Roanoke business license was issued by this office to William
S. Hubard on April 29, 1987. It was signed by Jerome S. Howard, Jr.,
Corrmissioner of Revenue.
Question. if the o~ner purchased a building permit and if the
electric, plur~bing, or other inspectors were doing their job, why
didn't the Building Department inform the Corrrnissioner of Revenue?
Corrratnication between city management and the constitutional officers
seemed to be very poor.
City Delays Moving Houses: City Council was scheduled to take action
Monday on a proposal to allow Virginia Mountain Housing to meve four
of the houses to city-o~ned lots on Staunton Avenue, between 21st
Street and 22nd Street, but after meeting with City Council in a
closed session, Herbert said the mere would be delayed. 'We don't
have the support of the neighborhood that we would like to have, he
said, and one problem is that Staunton Avenue residents don't know
City officials and don't quite trust them," t~rbert said.
Now one wanders if this doesn't apply to rr~st folks in the city. The
city officials led the citizens to believe that they were in deep
financial trouble and passed a meals and cigarette tax and promptly
gave themselves an unprecedented salary increase. (See Joel Turner's
story, May 12, 1987).
City Council consistently reappoints merabers to the City School Board
who are resistive to any posture other than advocacy.
City Management and School Administration failed to repair and main-
tain city property and streets, etc., when nvney was plentiful, and
wants a bond issue to make capital i,~provements.
in-house investigation results remain in-house. The results are
rarely ever released to the public.
Now the City Council will settle a nntter in a closed session and come
back to an open meeting and change their votes.
Reference to Howard E. M~sser, Greater Raleigh Court Civic League,
March 11, 1982. "Open, responsive, corrrnon sense government. That is
what you the citizens want and what you deserve to have. A governrr~nt
that is open in its decisions, and responsive to the needs and con-
cerns of its citizens, whether it be the business or private sector of
the city. A goverrlment that will use good judgement in spending your
tax dollars."
Jim Harvey and Howard Musser are trying hard to accon~plish this it
appears, at least on the surface as we the public see it, that City
Council members may not be as supportive as they could be and should
be.
In conclusion, Don Bartol said it all in his statement to Roanoke City
Council at the public hearing on the budget, page 2, Paragraph 6 - 8
(See Attacl'gnents).
"If a system functions on the basis of creative tension, you may have
corm~nication, but it will be the shadow of corrrrttnication, and not the
substance of corrrr~lnication. By now, you may be asking yourself, ~nat
is he saying other than ~nat everybody already knows? Well, I've got
news for you. Some people don't know it, some people won't know it,
and some people know it and pay no attention."
In conclusion, regarding apathy, there appears to be a very relaxed
attitude in City government regarding its functions. Apathy, for what-
ever reason, could be corrected if an unconcerned citizenry would
demand i t.
P.S. All of the above appears to be contributing factors to the
causes of apathy and indifference.
If you are not part of the solution, you are part of the problem.
Thank you and good night.
MAYOR TAYLOR: Thank you Mr. Abbott. l~hat is the pleasure of Council?
MR. C~RLAND: Mr. Mayor, I would move that we receive and file Mr.
Abbott's corrments with thanks and appreciation for his observations.
MAYOR TAYLOR: Is there a second to Mr. Garland's mation?
MR. TROUT: I'll second it.
MAYOR TAYLOR: Alright, is there any discussion? Hearing no
discussion, I'll ask those v21o favor the n~tion to please say Aye.
Those opposed, no. Alright, the Ayes have it and it carried I think,
five to two. Thank you very rr~ch. (Council Members ftarvey and Musser
voting no).
MR. HARVEY: Mr. Mayor, I think the reason I voted no on that is for
my own purposes. I think that Mr. Abbott made some statements that
may or may not need some further examination. I would certainly,
maybe should have made a substitute n~tion, I don't know. I quite
frankly didn't understand a ~nole lot of Mr. Abbott's speech, but I
did pick up on a couple of things in the speech that I think, you
know, deserve maybe to be referred to the management teem.
MR. TROUT: Well, that was one reason, Mr. Harvey, I hesitated and I
think, Mr. Garland, to see if the two gentlemen mentioned in the
speech wanted to make a m etlon.
MAYOR TAILOR: May I say this very candidly, the Chair is open to
any suggestions if someone would like to make a motion, referring
the motion to receive and file, is just not to put something aside
forever, of course, naturally, the Chair entertains the metion that
comes forth, but if for son~ reason we feel that there are parts of
this that should be referred, or if you would tike to also, in addi-
tion to receiving and filing, and refer it to the Manager, or whoever
you wish to refer it to, to address those areas of concern, and when
you have a chance to read it, of course, we can make copies available,
and if you would like to pinpoint those in particular, I'd be pleased
to do that, and I'm sure the Manager would be willing to look at it.
MR. GARLAND: Mr. Mayor, I have no reservation ~natsoever about
referring it to anyone. I delayed r~nking the rrdtion because it was
unclear, I didn't hear all of his cotangents either, and I didn't
understand sorr~ of them, and I really thought that was really the
appropriate m~tion. But, if there is a feeling that sorre of these
things need to be looked at, ! certainly have no objection to that.
MAYOR TAYLOR: Very sincerely, I think Mr. Abbott was very sincere in
his presentation, and I think the hesitation was that Council Members
wanted to put his presentation in the proper place. That's why I made
the statement in addition to receiving and filing it, if you wish to
refer it to some particular person ....
MR. MUSSER: Let me make a co~nt while people are thinking about
who to refer it to. Mr. Abbott has attended Council sessions ever
since I have been on here, and I think from what I understand, has
attended mast Council sessions before I ever became a member of
Council, before I ever knew him. And, he has come before Council a
couple of times and made sor~ statements and I don't think I can
re~ember him coming out here and pointing a finger at anyone and
accusing anyone of anything. I think the point that he is trying to
make is, that he personally rr~st feel that there is som~ apathy
related to what's going on. And if he feels it, I know for a fact,
he knows quite a few people around town, the citizens I'm talking
about who are out there, so it rr~tst be felt elsewhere, too. And s~e
of the things that he brought up now and so~e of the things that he's
brought up in the past, may very well be contributed to this to an
extent and may have been contributing for a n~r~ber of years. We have
been living with it and we sit here and ma~ybe not be I~are of it as we
should be. And because of that, I think maybe I would like to even
rehash some things he has brought up in the past, at least to get some
kind of conclusion to it, because I don't see him c~re forth very
often and it rr~st build up in him to a certain extent out there to do
this, so I feel that it does, I think, warrant some study and con-
s iderat ion.
MAYOR TA~: Alright, now we had the ~tion to receive and file it,
and I'm saying at this time that the Chair is willing to entertain
an additional motion or sorr~ referral to a particular person for
study and report.
MR. HARVEY: Mr. Mayor, would it be appropriate that Council Members
ask for a copy of Mr. Abbott's speech, since in all fairness, as I
said before, I didn't really understand all of his speech, and I would
like to see a copy of it. And the remark that was rrnde, that because
two Council Members were rrentioned, there was a delay, I purposely
didn't say anything because I was mentioned, but I would like to have
a copy of his speech to read.
MAYOR TAYLOR: Alright, thank you. We'll ask the City Clerk to pro-
vide each member of Council with a copy of it. If there are saree things
that you would like to address or refer at a later time, the Chair
would certainly, by all rreans, be pleased to entertain that.
MR. HARVEY: Thar~ you.
MAYOR TAYLOR: Is that agreeable? You're very welcorre, and I'd like
to thank each of you. Thank you again, Mr. Abbott.
ROY E. ABBOTT
~,118 WIN.ONA AVE., S.W
ROANOKE, VA. 2.4015
C~:e of fne City Oerk
July 15, 1987
File #20
Mr. Lewis O. Ferguson
3209 Troy Avenue, No W.
Roanoke, Virginia 24012
Dear Mr. Ferguson:
Your communication with regard to the occurrence of traffic
offenses, disturbing the peace and trespassing in the vicinity of
Trinkle and Winsloe Avenues, N. W., was before the Council of the
City of Roanoke at a regular meeting held on Monday, July 13.
1987.
I am enclosing copy of a report of the City Manager regarding
Williamson Road traffic problems, which report was also before
Council on July 13.
On motion, duly seconded and unanimously adopted, your
munication was received and filed.
Sincerely,
Mary F. Parker,
City Clerk
CMC
com-
MFP:ra
Room456 Munlc. lpolBulldlng 215C~urchAve~ue, S.W. Roanc~e. VIrglnlo2d~011 (703)981-254t
Office of the City Manager
4A
July 9, 1987
The Honorable Mayor Noel C. Taylor
and Members of City Council
Roanqke, Virginia
Dear Mayor Taylor and Members of City Council:
Subject: Williamson Road Traffic Problems
At the regular meeting of Council on May 26, this matter was referred to
the Administration for study and recommendation. This letter is to inform you
of the progress in those discussions and the interim action being taken.
A team of administrative employees, including the Director of Administra-
tion and Public Safety, Police Chief, Police Lieutenant from Planning and
Analysis Unit, Traffic Engineer and a Youth Services Planner, has been organized
and is gathering material, facts and information relevant to the subject. A
number of partial solutions are being considered and include the utilization of
a saturation patrol by the Police Department during peak traffic hours on
weekends, particularly on Friday and Saturday nights between the hours of
9 p.m. and 2 p.m., a non-cruising ordinance, providing a place for cruisers to
gather other than Williamson Road and adjoining residential streets and the
possible installation of additional traffic control devices.
Meantime, the Police Department has already started the saturation patrol
approach with use of additional traffic officers. Over the weekends of June 19
and 26, they issued fifty-nine (59) traffic summonses for violations occurring
on Williamson Road and adjoining residential neighborhoods. I am attaching a
list of those violations to demonstrate the type and variety of violations which
occur.
As the Summer has progressed, the Police Department has given increased
attention to the traffic flow, parked cars and trespassing on Williamson Road.
As the officers increase the emphasis on usual hang-outs for people frequenting
that area, they seek new places to gather. An example of that activity is
reflected in the petition received by Council July 6 from Mr. Lewis O. Ferguson
Room 364 Municipal Building 215 Church Avenue, S.W Roanoke, Virginia 24011 (703) 981~2333
Page 2
July 9, 1987
of 3209 Troy Avenue, N. W. Mr. Perguson's complaint has merit. There is a
legitimate problem with traffic and noise in the Trinkle Avenue/Troy Avenue
area. Police have addressed the problem; for example, on one evening at least
twelve summonses were issued to people trespassing on private lots in addition
to seven traffic violation summonses. Recently installed on Trinkle Avenue are
no parking signs from 11 p.m. to 6 a.m. on one side of the street. This action
will reduce the parking space for a gathering place but will not eliminate the
heavy traffic flow or other related problems.
We are sensitive to the problems related by Mr. Ferguson and have discussed
them with him. They are not being ignored. They are being addressed in every
legal and reasonable way. As enforcement emphasis is escalated on Williamson
Road, we may anticipate similar complaints in other surrounding neighborhood
locations. The study team is expediting its gathering and evaluation of infor-
mation and will report the findings with recommendations to Council.
Sincerely,
W. Robert Herbert
City Manager
WRH/GCS/ga
TRAFFIC SUMMONSES, JUNE 19-21 and JUNE 26-28, 1987
SPEEDING _
STOP SIGN VIOLATIONS -
SUSPENDED OPERATOR'S LICENSE
RECKLESS DRIVING
IMPROPER TAGS AND REGISTRATION
NO OPERATOR'S LICENSE
PARKING VIOLATIONS
DRIVING UNDER THE INFLUENCE
MISCELLANEOUS TRAFFIC VIOLATIONS
IMPEDING TRAFFIC FLOW
DISREGARDING RED LIGHT
MOTORCYCLE OPERATING VIOLATION
17
4
2
13
7
2
2
1
4
5
1
1
TOTAL 59
July 1, 1987
CITY [~L~J~!,
Roanoke City Council - All Members
Municipal Bldg. - Rm. 456
215 Church Ave.~ S.W.
Roanok% VA. 24011
Dear Council Members~
See attached petition. Please do whatever you can to put a stop to this
disturbance. LYeryone that saw the petition signed it. This is a serious
disturbance to a]_l of us. Sleepless nights, tired all day and unable to feel
well in the evenings~ because of this loud noise late at night~ and throuEhout
the r~ght. I have observed, late at night, the traffic offenses and disturbing
the peace and trespassing on school and city park property.
For wee~, caJ-ls by me and my neighbors to the city and police deps~rtment
has not helped. ¥~ill you help?
Sincerely, ~~
Lew~s O. Ferguso~
3209 Troy Ave.
Roanoke, VA. 24012
~U ....~1. Loud noises late at night near Trinkle and Uinsloe Avo.~
June
2...,., '1987
TO MY N~;IGHBORS,
I am .'[osJmg sleep due to loud noises, late at night, on Trin]~le and Ifinsloe
;.Veo, N.U. Thc noises are caused by automobiles bei~ ~Hot Rodded' with tires
spirm~g ~d slidiog loudly. ~d by people shouting loudly. You can see black
tire ~arks on Trin]~o ~ve. near the te~s co,ts at Preston Park. If you ~o,J
about these noises sm.d are ~sturbed by them, I request that you sign belo~. I
~te~ to present t~s letter to iloanoke City Co~cil as~ 'them ~ put a stop
to this m~sturb~ce in o~ ~es.. As thc s~er goes on~ the disturbanc~ ~ay get
worse ~losr¢ something is done to stop it. ~k you.
Lewis O. ~'erguson
3209 Troy Ave.
Ro~oke~ VA. 22~.012
oU~ffoCT. Loud noises la'to at nigl]t near Trinklo and Winsloc Ave.) L.U.) 2oamo.,e) IrA.
June 23, 1987
TO MY NEIGIIBO1Lq,
I am losing sleep due to loud noises, late at night~ on Trin3~e and l?insloo
Ave., N.%.!. Tho noises are caused by automobiles being U~ot !~odded' %~ith tires
spiraling and sliding loudly, find by people shouting loudly. You can see black
tire marks on Trin]~e Ave. near the tennis courts at Preston Park. If you ]mow
about these noises and are disturbed by them, I request that you sign below. I
in'tend to present this letter to Roanoke City Council asking them to put a step
to this disturbance in our area. As the summ~~ goes on, 'the d~~ ,,,~ gct
worse unless something is done to stop it. Thank you.
Lewis O. Ferguson
3209 Troy Ave.
Roanoke, VA. 24012
N A M E A D D It E S S
Office of ~ne City C]er~
July 15, 1987
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28717, amending and reor-
daining certain sections of the 1987-88 General and Grant Funds
Appropriations, appropriating. funds to certain school accounts,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, July 13, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc:
Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia
24031
Room 456 Municipal Building 2t5 (~urch Avenue, S.W. t~:~:m~,~e, V~rglnla 240t '1 (703) 98t-254t
1987-88 General
an emergency.
WHEREAS,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28717.
AN ORDINANCE to amend and reordain certain sections of the
and Grant Funds Appropriations, and providing for
for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same are hereby, amended and'
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Other Expenditures (1) ..............................
Instruction (2) .....................................
Adult Education (3) .................................
Grant Fund
Appropriations
Education
Chapter I Carryover 124-87-3 (4-14) .................
Chapter I Winter 124-88-1 (15-26) ...................
Juvenile Detention Home 87-88 (27-34) ...............
Child Development Clinic 87-88 (35-42) ..............
Bureau of Crippled Children 87-88 (43-50) ...........
Special Education Inservice 87-88 (51-52) ...........
Transitional Services 87-88 (53-56) .................
Traffic Safety Program 87-88 (57-58) ................
Apprenticeship 87-88 (59-65) ........................
ABE/DIAL 87-88 (66-75) ..............................
Magnet Schools 87-88 (76-88) ........................
Governor's School 87-88 (89-105) ....................
$53,778,289
237,000
31,883,778
90,930
$13,480,909
400 000
59 156
46 563
45 360
56 000
5 068
6 799
7800
102924
62,788
1,758,587
559,000
Revenue
Education
Chapter I Carryover 124-87-3 (106) .................
Chapter I Winter 124-88-1 (107) ....................
Juvenile Detention Home 87-88 (108) ...............
Child Development Clinic 87-88 (109) ..............
Bureau of Crippled Children 87-88 (110) ...........
Special Education Inservice 87-88 (111) ...........
Transitional Services 87-88 (112) .................
Traffic Safety Program 87-88 (113) ................
Apprenticeship 87-88 (114) .........................
ABE/DIAL 87-88 (115-116) ............................
Magnet Schools 87-88 (117) ..........................
Governor's School 87-88 (118-120) ...................
$13,480,909
400,000
59,156
46,563
45,360
56,000
5,068
6 799
7 800
102 924
62 788
1,758 587
559 000
(1)
(2)
(3)
4
5
6
7
8
9
(10
11
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
(26)
(27)
(28)
(29
(30
(31
(32
(33
(34
(35
Transfers to Grant
Fund
Tuition - Other
Div. in State
Comp. of Adult
Ed. Teachers
Director
Elem. Teachers
Secondary Teachers
Clerical
Aides
Nurses
Social Security
Retirement
Life Insurance
Health Insurance
Indirect Costs
Indirect Costs
Admin. Supplies
Inservice Training
Testing
Parent Involvement
Instruct. Supplies
Medical Supplies
Equip. Maintenance
Admin. Travel
Instruct. Travel
Medical Travel
Instruct. Travel
Teacher
Social Security
Retirement
Life Insurance
Health Insurance
Indirect Costs
Supplies
Travel
Educ. Specialist
(001-060-6012-6065-0801
(001-060-6002-6005-0305
001-060-6009-6040-0141
035~060-6120-6001-0110
035-060-6120-6001-0112
035-060-6120-6001-0113
035-060-6120-6001-0116
035-060-6120-6001-0117
035-060-6120-6001-0121
(035-060-6120-6001-0204
035-060-6120-6001-0206
035-060-6120-6001-0208
035-060-6120-6001-0210
035-060-6120-6001-0217
035-060-6121-6001-0217
035-060-6121-6001-0303)
035-060-6121-6001-0307)
035-060-6121-6001-0308)
035-060-6121-6001-0308
035-060-6121-6001-0309
035-060-6121-6001-0313
035-060-6121-6001-0335
(035-060-6121-6001-0401
035-060-6121-6001-0402
035-060-6121-6001-0404
035-060-6121-6001-0510
035-060-6556-6010-0113
035-060-6556-6010-0204
035-060-6556-6010-0206
035-060-6556-6010-0208)
(035-060-6556-6010-0210)
(035-060-6556-6010-0217)
(035-060-6556-6010-0309)
(035-060-6556-6010-0402)
(035-060-6557-6010-0113)
$ 184,000
(162,000)
( 22,000)
8,434
166,032
31,049
4 665
81 934
13 557
21 856
49 519
1 420
11 435
10 099
926
500
1,300
7,200
7,000
15,800
2,000
15,965
2,700
1,200
1,400
3,165
34,528
2,470
5,595
350
600
2,220
200
600
32,155
36)
37)
38)
39)
40)
41)
42)
43)
44)
45)
46)
47)
48)
49)
50)
(51
(52
(53
(54
(55
(56
(57
(58)
(59)
(6O)
61)
62)
63)
64)
65)
66)
67)
68)
(69)
(70)
(71)
(72
(73
(74
(75
(76
(77
(78
(79
(80
(81
(82
(83
(84
(85
(86
(87
(88)
(89)
Social Security
Retirement
Life Insurance
Health Insurance
Indirect Costs
Supplies
Travel
Educ. Specialist
Social Security
Retirement
Life Insurance
Health Insurance
Indirect Costs
Supplies
Travel
Inservice Training
Instruc. Materials
Inservice Training
Climate Studies
Supplies
Travel
Safety Instructor
Supplies
Coordinator
Social Security
Retirement
Life Insurance
Health Insurance
Teachers
Travel
Secretary
Aides
Teachers
Social Security
Retirement
Life Insurance
Health Insurance
Telephones
Supplies
Travel
Admin. Salaries
Teachers
Support
Social Security
Retirement
Life Insurance
Health Insurance
Indirect Costs
In-Service
Other Costs
Supplies
Travel
Equipment
Director
035-060-6557-6010-0204)
035-060-6557-6010-0206)
035-060-6557-6010-0208
035-060-6557-6010-0210
035-060-6557-6010-0217
035-060-6557-6010-0309
035-060-6557-6010-0402
035-060-6558-6010-0113
035-060-6558-6010-0204
035-060-6558-6010-0206
(035-060-6558-6010-0208
(035-060-6558-6010-0210
035-060-6558-6010-0217
035-060-6558-6010-0309
035-060-6558-6010-0402
035-060-6559-6010-0307
035-060-6559-6010-0309
035-060-6560-6010-0307
035-060-6560-6010-0308
035-060-6560-6010-0309
035-060-6560-6010-0402
035-060-6608-6070-0125)
(035-060-6608-6070-0316
(035-060-6729-6015-0113
035-060-6729-6015-0204
035-060-6729-6015-0206
035-060-6729-6015-0208
035-060-6729-6015-0210
035-060-6729-6015-0308
035-060-6729-6015-0402
035-060-6730-6015-0139)
035-060-6730-6015-0140)
035-060-6730-6015-0141)
035-060-6730-6015-0204)
035-060-6730-6015-0206)
035-060-6730-6015-0208)
035-060-6730-6015-0210)
035-060-6730-6015-0329)
035-060-6730-6015-0340)
035-060-6730-6015-0402
035-060-6923-6005-0110
(035-060-6923-6005-011:)
035-060-6923-6005-0116
035-060-6923-6005-0204
035-060-6923-6005-0206
035-060-6923-6005-0208
035-060-6923-6005-0210
035-060-6923-6005-0217
035-060-6923-6005-0307
035-060-6923-6005-0308
035-060-6923-6005-0309
035-060-6923-6005-0402
035-060-6923-6005-0510
035-060-6931-6005-0110
$ 2,300
5,210
335
600
2,160
600
2,000
40,302
2,882
6,530
416
600
2,670
600
2,000
2,068
3,000
2,700
2,299
1,000
800
7,500
300
38,650
6,290
6,260
295
600
49 329
1 500
17 490
10 562
20 169
3 447
2 835
185
600
4,000
3,000
500
44,242
617,980
268,133
66,520
150,720
9,375
33,885
20,470
16,000
44,538
30,000
1,000
455,724
46,987
(90)
(91)
(92)
(93)
(94)
(95)
(96)
(97)
(98)
(99)
(100)
(101)
(102)
(103)
(104)
(105)
(106)
(107
(108
(109
110
111
112
113
114
115
(116
(ll7
(118)
(119)
(120)
Teachers
Clerical
Custodian
Social Security
Retirement
Life Insurance
Health Insurance
Tuition
Inservice Training
Other Instruct.
Costs
Instruct. Supplies
Textbooks
Maintenance
Travel
Conference Travel
Instruct. Equip.
Fed. Grant Recpts.
Fed. Grant Recpts.
State Grant
Receipts
State Grant
Receipts '~
State Grant
Receipts
State Grant
Receipts
Fed. Grant Recpts.
Fed. Grant Recpts.
State Grant
Receipts
Local Match
Fed. Grant Recpts.
Fed. Grant Recpts.
State Grant
Receipts
Local Match
Fees from Other
Divisions
(035-060-6931-6005-0113)
(035-060-6931-6005-0116)
(035-060-6931-6005-0131)
(035-060-6931-6005-0204
(035-060-6931-6005-0206
(035-060-6931-6005-0208
(035-060-6931-6005-0210
(035-060-6931-6005-0305
(035-060-6931-6005-0307
035-060-6931-6005-0308)
035-060-6931-6005-0309)
035-060-6931-6005-0311)
035-060-6931-6005-0336)
035-060-6931-6005-0402)
035-060-6931-6005-0403)
035-060-6931-6005-0510)
035-060-6120-1102
035-060-6121-1102
035-060-6556-1100
035-060-6557-1100)
035-060-6558-1100)
035-060-6559-1100)
035-060-6560-1102)
035-060-6608-1102)
035-060-6729-1100)
035-060-6730-1101)
035-060-6730-1102)
(035-060-6923-1102)
(035-060-6931-1100)
(035-060-6931-1101)
(035-060-6931-1103)
265,490
14,070
9,828
23,625
52,915
3,420
7,200
19,440
1,500
5,000
28 030
3 850
50 620
3 325
3 700
20 000
400 000
59 156
46,563
45,360
56,000
5,068
6,799
7,800
102,924
22,000
40,788
1,758,587
200,000
162,000
197,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
DIrlIA"?MI:NT OF FINANCE
mTY O~ m3^NO~<"'. VA.
July 13, 1987
'87 ,!!!! -9 ['7
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Roanoke City School Grants
I have reviewed the attached request of the School Board
to appropriate twelve grants. Ten of the twelve grants are funded
with 100% federal and/or state funding. The ABE/DIAL grant is
funded with 65% f~deral funding and 35% local match in the amount
of $22,000. The local match is available under the Adult
Education category of Education accounts in the General Fund in a
line item entitled "Compensation of Adult Education Teachers"
The Governor's School grant is funded by state funding, fees from
other school divisions, and a local match of $162,000. Funding
for the local match is available in the Instructional category of
Education accounts in the General Fund in a line item entitled
"Tuition - Other Divisions in State".
I recommend that you concur with this request of the
School Board.
JMS/kp
~'~ ~lll~ Ed~uin Fi. Feinaur, Chairman
William White, Sr., Vice Chc~rman
Donald ~r~ol
8oanok
City S ool Board
SolIve T. Coleman ~ ~ C ~_iv '~ ! James M. Turner. Jr.
LaVerne n. Lq~ OL E! $ :' ~ !~41~nk P- Tota, Superintende~
David K. Lisk Fiichard L Kelley. Clerk of the I~x~rd
'87 I\S' 2
P.O Box 1'~105, Roanoke, Virginia g40.~1 · 703-981-2381
July 1, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of July, 1,
1987, the School Board respectfully requests City Council to appropriate the
following funds to school accounts:
Grant No. 6120
$400,000 for the Chapter I Carryover program to
provide reading, language arts, and mathematics
instruction for students in targeted schools. The
program is one hundred percent reimbursed by
federal funds.
Grant No. 6121
$59,156 for the Chapter I Winter program to
provide reading, language arts, and mathematics
instruction for students in ta~'geted schools. The
program is one hundred percent reimbursed by
federal funds.
Grant No. 6556
$46,563 for the Juvenile Detention Home program
to provide funds for the salary and expenses of
the teacher at the detention home. The program
is one hundred percent reimbursed by state
funds.
Grant No. 6557
$45,360 for the Child Development Clinic program
to provide funds for the salary and expenses of
the educational specialist at the clinic. The
program is one hundred percent reimbursed by
state funds.
Excellence in Education
Members of Council
Page 2
July 1, 1987
Grant No. 6558
Grant No. 6559
Grant No. 6560
Grant No. 6608
Grant No. 6729
Grant No. 6730
Grant No. 6923
$56,000 for the Bureau of Crippled Children
program to provide funds for the salary and
expenses of the educational specialist at the
bureau. The program is one hundred percent
reimbursed by state funds.
$5,068 for the Special Education Inservice
program to provide funds for the training of
special education program staff members and for
assistance to parents of handicapped students.
The program is one hundred percent reimbursed
by state funds.
$6,799 for Transitional Services funds to provide
class placements, mental health services, and
follow-up studies of placements to ensure a
smooth transition for handicapped students
entering the school system.
$7,800 for the Comprehensive Community-Based
Safety program to provide federal funds for a
school bus safety instructor. The program is one
hundred percent reimbursed by federal funds.
$102,924 for the Apprenticeship program to
provide on-the-job and classroom vocational
instruction for students in the apprenticeship
program. The program is one hundred percent
reimbursed by state funds.
$62,788 for the ABE/DIAL program to provide
funds for adult basic education for persons who
have not completed high school and for the
instruction of adults, using recorded tapes
accessed by telephone. The program is sixty-five
percent reimbursed by federal funds with
thirty-five percent local match.
$1,758,587 for the Magnet Schools program to
provide for the implementation and operation of
Magnet Schools for the Performing Arts and
Technology. The program is one hundred
percent reimbursed by federal funds.
Members of Council
Page 3
July 1, 1987
Grant No. 6931
$559,000 for the Governor's School to provide
science instruction to gifted high school students
from the area surrounding and including Roanoke
City. The program will be supported by state
funds and tuition collected from the school
divisions which enroll students at the school.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc: Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
r. Wilburn C. Dibling
r. Joel M. Schlanger (with accounting details)
ROINOKE CITY $CROOL BOIRD
Roanoke, Virginia
APPROPRI&TION REOUBST
b120
035-060-6120-6001-0110 Director $ 8,#3#
035-060-6120-b001-0112 Elementary Teachers lbb, 032
035-060-6120-6001-0113 Secondary Teachers 31,0#q
035-060-6120-6001-0116 Clerical 4,665
035-060-6120-6001-0117 Aides 81,q3#
035-060-6120-6001-0121 Nurses 13,557
035-060-6120-6001-0204 Social Security 21,856
035-060-6120-6001-0206 Retirement 49,519
035-ObO-b120-bO01-0208 Life Insurance 1,420
035-060-6120-6001-0210 Realth Ineuranee 11,435
035-060-6120-6001-0217 Indirect Costs 10~0~9
Appropriation Unit ZI~
400.000
035-060-6120-1102
Federal Grant Receipts
400.000
The Chapter I Carryover pro{ram sill provide reading, l~nbuabe arts and
mathematics instruction for students in targeted schools. The pro,ram is one
hundred percent reiebureed by federal funds and will end Deceeber ~1, 1987.
The above appropriation rep~esente an celibate of the costs ~o~ the p~o~a~
pendins completion of the Chapter I Su~er p~osra~ and allocation of funds to
carryover.
July 1, 1987
ROANOKg CITY SCHOOL 90ARD
Roanoke, Virginia
Chapter ! Winter 12#-88-1
b121
035-OhO-b120-6001-021?
035-0b0-6121-6001-0303
035-060-6121-6001-0307
035-OhO-6121-hO01-030803
035-060-6121-6001-03080#
035-060-6121-6001-030q
035-060-6121-6001-0313
035-ObO-6121-bO01-0335
035-ObO-b121-6001-O#01
035-ObO-b121-bO01-O#02
035-060-b121-6001-0#0#
035-060-6121-6001-0510
Appropriation Unit Z1B
Administrative Supplies
Inservice Training
Testing
Instruotional Supplies
Medical Supplies
Administrative Travel
Instructional .Travel
Medical Travel
Instructional Travel
926
5OO
1, 300
7,200
7,000
15,800
2,000
15,965
2,700
1,200 .
1, #00
3.165
$ 5q, 15b
035-0b0-6121-1102
Federal Grant Receipte
$ 59.156
The Chapter I Winter program sill provide reading, language arts and
mathematics instruction for students in tarseted sohool~. The prosram is one
hundred percent reimbursed by federal funds and eill end June ~O, 1988. The
above appropriation represents an estimate of the costs for the prograe
pendinN final allooation of funds for the fisoal year.
July 1, 1987
RO~NOKR CITY SCHOOL BOARD
Roenoke, Virlinia
iPPROPRZITION REQUEST
Juvenile Detention Eome 1987-88
035-060-6556-6010-0113
035-060-~556-6010-020#
035-060-6556-6010-0206
035-060-6556-6010-0208
035-060-6556-6010-0210
035-060-6556-6010-0217
035-060-6556-6010-0309
035-060-~556-b010-0402
Appropriation Unit ZSV
Teacher $ 34,528
Social Security 2,4?0
Retirement 5,595
Life Insurance 350
Realth Insurance 600
Indirect Costs 2,220
Supplies 200
Travel bOO
035-060-6556-1100
State Grant Receipts
The Juvenile Detention Uome pro,ram provides Funds For the salary and expenses
of the teacher et the detention home. One hundred percent of expenses are
reimbursed by state Funds. The prolram sill operate July 1, 1987 through June
30, 1988.
July 1, 1987
RO~#OKE CITY SCHOOL BOARD
Roanoke, Virginia
IPPROPRZ~TION RHCUg~T
Child Development Clinic 1987-88
b557
035-ObO-hS57-6010-0113
035-060-6557-6010-020#
035-0b0-6557-~010-0~10
03§-OhO-6557-h010-O~17
035-060-6557-6010-0309
035-060-b557-6010-0~0~
Appropriation Unit ZSR
Educational Specialist 8 32,155
Social Security 2,300
Retirement 5,210
Life Insurance 335
Health Insurnnoe hO0
Indirect Costs 2,160
Supplies bOO
Travel 2,000
$
035-OhO-b557-1100
State Grant Reeeiptn
The Child Development Clinic pro,ram provides Funds For the salary and
expenses of the educational specialist at the clinic. One hundred percent of
expenses are reimbursed by state Funds. The pro,ram will operate July 1, 1987
throush June 30, 1988.
July 1, 1987
RO&NOEE CITY SCROOL BOIRD
Roanoke, ?ir~inia
APPROPRI&TION REQUEST
Bureau of Crippled Children 1987-88
b558
035-0b0-5558-6010-0113
035-060-6558-6010-020#
035-060-6558-h010-0206
035-060-6558-5010-0208
035-060-6558-6010-0210
035-0h0-655~-6010-0217
035-060-6558-6010-0309
035-060-6558-6010-0~02
Appropriation Unit ZSZ
Educational Specialist $ 40,302
Social Security 2,882
Retirement 6,530
Li£e Insurance
Health Insurance 600
Indirect Costs 2,570
Supplies hO0
Travel 2~000
$ 56,000
035-060-6558-1100
State Grant Receipts
9 ~6~000
The Bureau of Crippled Children program provides funds For the salary and
expenses of the educational specialist at the bureau. One hundred percent of
expenses are reimbursed by state funds. The program ail1 operate July 1, 1987
through June 30, 1988.
July 1, 1987
ROANOKg CITY BCBOOL BOARD
Roanoke, Virginia
IPPROPRIATZO# ~EOUB~T
Speoial gduoation lneervioe 1987-98
b559
035-ObO-b559-b010-0307
035-060-b559-b010-0309
Appropriation Unit ZSY
Inservice Training
Instructional Materials
2,058
3~000
$ ~Oh8
035-060-6559-1100
State Grant Receipts
$ ,% OhS
Th~ Special Education Inservioe program will provide Funds For the training oF
special education program staFF members and For assistance to parents oF
handicapped students. The program is reimbursed one hundred percent by state
Funds and will end June 30, lq88.
July 1, lq87
RO&NOKE CITY SCgOOL BO&RD
Roanoke, Virginia
APPROPRIATIO# RgougsT
Transitional 3ervicee 1987-88
bSbO
0~5-0~0-~550-~010-0307
035-0~0-~5~0-~010-0308
035-060-65b0-6010-0309
035-060-6560-6010-0~02
Appropriation Unit ZSZ
Inservice Trainin6 8 2,700
Climate Studies 2,299
Supplies 1,000
Travel 800
035-0~0-6560-1102
Federal Grant Receipts
Transitional Services funds sill provide class placements, mental health
services and follow-up studies of placements to ensure a smooth transition for
handicapped students enterin6 the school system. One hundred percent of
expenditures will be reimbursed by federal funds. The pro,ram ail1 end
September 30, lq88.
July I, lq87
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REOUgST
hbO8
035-ObO-bbO8-bO?O-0125
035-ObO-bbO8-bO?O-O31b
Appropriation Unit Zbg
Safety Instructor $ ?,500
Supplies ]00
~ ?~ 800
035-060-bb08-1102
Federal Grant Receipts
The Comprehensive Community-Based Tra£fic Safety Program ~ill provide federal
funds for a school bus safety instructor. The program sill end October 31,
1987.
July 1, 1qB7
ROANOKE CZT¥ SCBOOL BOARD
Roanoke, Virginia
APPROPRIATION REOUEST
Apprenttoe~hlp 1987-88
6729
035-060-6729-6015-0113
095-060-6729-6015-0204
035-060-6729-6015-0206
035-060-b729-6015-0208
035-060-6729-6015-0210
035-060-~729-6015-0308
035-060-0729-6015-0402
Appropriation Unit ZTM
Coordinator $ 38,650
Social Security 6,290
Retirement 6,260
LiFe Insurance 295
Health Insurance 600
Teachers 49,329
Travel 1~00
$ 1021 ~2~
035-0~0-6729-1100
State Grant Receipts
The Apprenticeship program aill provide on-the-job and classroom vocational
instruction for students in the apprenticeship program. One hundred percent
of expenditures will be reimbursed by state Funds. The program sill end June
30, 1988.
July 1, 1987
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
A~PROPRIATION RgoUEST
ARE/DIAL 1987-88
b730
035-060-b730-6015-o13q
035-060-6730-6015-01~0
035-060-6730-6015-01#1
035-060-6730-6015-020#
035-060-6730-6015-0206
035-060-b?30-b015-0208
035-060-6730-6015-0329
Appropriation Unit ZTH
Secretary $ l?,~qO
Aides 10,562
Teachers 20,1hq
Social Security 3,~7
Retirement 2,835
Li£e Insurance 185
~ealth Insurance bOO
Telephones 4,000
Supplies 3,000
Travel ~00
$ 62~788
035-060-6730-1101
035-060-b730-1102
Local Match
Federal Grant Receipts
22,000
$ 62,788
The ABE/DIAL pro,ram sill provide £unds £or adult basic ~ducation For persons
eho have not completed high school and for the instruction o~ adults, usin~
recorded tapes accessed by telephone. The pro,ram mill be reimbursed by
Federal Funds in the amount of $~0,788. Local match in the amount of 922,000
is allocated from account O01-ObO-bOOR-bO~O-O~l. The pros~am will operate
From July 1, 1987 until June 30, 1988.
July 1, 1987
ROANOKE CITY SCgOOL BOARD
Roanoke, Virginia
APPROPRIATION REOgEST
Hngnet Sohooln 87-99
035-0h0-6923-6005-0110
035-060-6923-6005-0113
035-0~0-6923-~00§-0116
035-0e0-6923-e005-020~
035-0~0-6q23-6005-0206
035-060-6923-6005-0208
035-060-~29-6005-0210
035-060-6923-6005-0307
035-060-6q23-6005-0308
035-0~0-~33-~005-0309
035-060-6923-6005-0~02
095-060-6q23-6005-0510
Approprintion Unit ZgJ
Administrative Salaries $ ~,2#2
Teachers 617,980
Support
Social Security 55,520
Retirement 150,720
Life Insurance 9,375
Health Insurance 33,885
Indirect Costs
In-Service 15,000
Other Costs
Supplies 30,000
Travel 1,000
Equipment
$ 1,758,587
035-050-5923-1102
Federal Grant Receipts
$ 1 ~ 758,587
The Magnet Schools program sill provide for the implementation and operation
of magnet schools For the performing arts and For technology. The program
will be reimbursed one hundred percent by Federal Funds. This phase of the
program sill end July 31, 1988.
July 1, lq87
R0&NOKg CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATIOR RROHRST
9overnor'a School 1987-88
593~
035-050-5931-b005-0110
035-ObO-h931-hO05-0113
0~5-0h0-6931-b005-0115
035-050-5931-b005-0131
0~5-050-5931-b005-020#
035-050-5931-h005-0205
0~5-050-5931-b005-0208
0~5-050-5931-h005-0210
035-0h0-6931-b005-0~05
035-050-5931-b005-0307
035-050-~931-b005-0308
O~5-OhO-b931-hO05-O~09
035-050-593~-b005-0311
035-050-59~1-b005-03~b
035-0h0-5931-b005-0402
035-OhO-bq31-hO05-0403
035-050-5931-5005-0510
Appropriation Onit ZgR
Director
Teachers
Clerical
Custodian
Social Security
Retirement
Life Insurance
Health Insurance
Tuition
Inservice Trainin~
Other Inetructional Costs
Instructional Supplies
Textbooks
Maintenance
Travel
Conference Travel
Instructional Equipment
255,490
14,070
q, 828
23,525
52,915
3,420
7,200
1q,~40
1,500 ·
5,000
28,030
3,850
50,620
3,325
3,700
20~000
s ~5~,ooo
035-050-5931-1100
035-050-5931-1101
035-050-5931-1103
State Grant Receipts
Local Hatch
Fees from Other Divieione
200,000
152~000
197~000
559,000
The Governor's School aill provide science instruction to ~ifted high school
studente from the area eurroundin~ and includin~ Roanoke City. The pro,ram
sill be supported by orate funds and tuition eolleoted from the eohool
divisiona ahich enroll students at the sohool. Tuition from the Roaeoke City
Schools aill be translated from account OO1-O50-bO02-5OO5-0305. The proaram
aill end June 30, 1988.
July 1, 1987
Office c~ ?ne O~y Oen~
July 15, 1987
File #79-106
Mr. Jerome S. Howard, Jr.
Commissioner of Revenue
Roanoke, Virginia
Dear Mr. Howard:
Your communication with regard to a suggestion of Larry L. Fenzel
that the City implement an information program relative to the
availability of a partial real estate tax exemption on rehabili-
tated buildings in the City, was before the Council of the City
of Roanoke at a regular meeting held on Monday, July 13, 1987.
On motion, duly seconded and unanimously adopted, the com-
munication was received and fi led.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc:
Mr. Larry
Virginia
Mr. W. Robert
Mr. George C.
Safety
Mr. William F.
Mr. Ronald
Administrator
Mr. Gordon E.
L. Fenzel, 1719 Grandin Road, S. W., Roanoke,
24014
Herbert, City Manager
Snead, Director of Administration and Public
Clark, Director of Public Works
H. Miller, Building Commissioner/Zoning
Peters, City Treasurer
Room 456 Munici~al Bulk:ling 215 (~urch Avenue, S.W. I~x~o~e, '~jlnlo 2401 t (703) 981.2541
JEROME S. HOWARD, JR.
April 1, 1987
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
RE: Rehabilitated Buildings
Partial Real Estate Tax Exemption
Dear Mrs. Bowles and Gentlemen:
Reference is made to a suggestion, from Mr. Larry E. Fenzel,
before the council at a regular meeting held on Monday, March 16,
1987, that "we implement an information program to all property
owners, contractors, realtors, and investors as soon as possible
"to the availability of a partial real estate tax exemption on
certain rehabilitation of buildings in the City of Roanoke.
Currently, the city distributes a brochure titled "You can
Rehab in Roanoke without increasing your taxes" through the office
of the City Building Commissioner and the information center located
in the Municipal Building lobby. Also, the Citizens Request Office
publishes and distributes a booklet titled "Municipal Services -
A Citizens' Guide, at page 46 under "Housing" reference is made
to the rehab program. This booklet is available at the information
center in the Municipal Building lobby.
The Honorable Mayor and
Members of City Council
Page 2
April l, 1987
With the cooperation of the Building Commissioner and the City
Treasurer, tho following steps are proposed to expand the distribution
of the brochure titled "You can Rehab in Roanoke without increasing
your taxes":
3o
The Commissioner of Revenue will insert a copy of this
brochure in the annual Business License Application
mailings to contractors and realtors.
The Building Commissioner will distribute copies of this
brochure to applicants for building permits, the Redevelopment
& Housing Authority and to neighborhood civic leagues and
organizations.
The City Treasurer will insert a copy of this brochure
in the annual Real Estate tax tickets mailings.
Printing cost for the brochure volume required for the above
distribution plan could be shared between the Commissioner of Revenue
and the Building Commissioner by way of budgetary transfer of appropriated
funds.
With best regards, I am,
Jerome S. Howard, Jr.
Commissioner of Revenue
JSH:ts
cc:
Mr. Larry E. Fenzel, 17~9 Grandin Road, S.W. Roanoke, Va. 24014
Mr. George C. Snead, Director of Administration and Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Gordon E. Peters, City Treasurer
Mr. Ron Miller, Building Cormmissioner
Office cf the City Clerk
July 15, 1987
File #27
Mrs. George Hankins
721 Ward Street, N. W.
Roanoke, Virginia 24017
Dear Mrs. Hankins:
A petition signed by six residents requesting improvement of road
and drainage conditions on Ward Street, N. W., was before the
Council of the City of Roanoke at a regular meeting held on
Monday, July 13, 1987.
The members of Council were advised that the matters referred to
in the petition have been corrected to your satisfaction; there-
fore, on motion, duly seconded and unanimously adopted, the peti-
tion was received and filed.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
CC:
Mr. Charles E. Swain, 303 Vista Avenue, N.
Virginia 24019
Mr. W. Robert tlerbert, City Manager
Mr. William F. Clark, Director of Public Works
E., Roanoke,
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-254t
Office of the City Manager
July 13, 1987
Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Petition for Improvement of Road and Drainage
on Ward Street Northwest
The background of the above-referenced petition, which is listed on your
agenda today for consideration, is that Mr. Lynn Vernon of our Engiaeeerin~
Department was contacted by Mrs. George Hankins of 721 Ward Street, N. W., re-
garding the need to improve the surface of Ward Street and to improve the
drainage. Mr. Vernon visited Mrs. Hankins and inspected the conditions which
resulted in a work order being prepared on June 15, 1987. The work has since
being undertaken by our street maintenance department and was reported completed
on July 7, 1987.
Mr. Reynolds, Assistant City Manager, talked with Mrs. Hankins on this
date and was assured by Mrs. Hankins that the work had been completed to her
satisfaction. Although a signer of the petition, Mrs. Hankins told Mr. Reynolds
that she was not the initiator nf the above-referenced petition; rather, one of
her adjacent neighbors. We have been unable to contact the adjacent neighbor,
Mr. Charles E. Swain, who initiated the petition but feel that we have met the
expectations of Mrs. Hat~k[ns who originally initiated the action.
This letter is bezng provided for your
referenced petition as it does appear on your
on July 13, 1987.
information regarding the above-
a~enda for Council consideration
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:EBRJr:mp
cc:
Mr. Wilburn C. Dih!ine, City Attorney
Mr. Joel M. Schlanger, Director of Winance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Room 364 Municipal Buil0ing 215 Church Avenue. 5.W Roanoke, Virginia 24011 (703) 981-2333
To: Roanoke City Council
Roanoke, Virginia
Date:
Subject:
June 8, 198'/
p~tition for Imnrove~llt of Road and Dreinao_e on
Word Street Northwest
Since our area was annexed to the city, there has been no move made on
the part of the city to improve road and drainage problems. The existing
storm drain was installed privately before annexation and is not adequate
to handle the problems arising during periods of heavy rain, at which time
water pours down our street "like a river". The inadequacy of the storm
drain is also a direct cause of the inability of the street department to
keep the roadway in a reasonably good condition, and severe ruts and
potholes are a continuous problem.
The problems have been brought to the attention of city officials in the
past without resolution. Therefore we, the undersigned, residents of the
700 block of Ward Street, Northwest, and those affected, do hereby
petition Council to take immediate action to remedy the problem.
Office of ~ne City Clerk
July 15, 1987
File #144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that the City maintain its current
policy that business and industry contract with private
enterprise for bulk refuse collection service, was before the
Council of the Cit~ of Roanoke at a regular meeting held on
Monday, July 13, 1987.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recommendation.
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr. Larry L. Fenzel, 1719 Grandin Road, S.
Virginia 24914
tir. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
W., Roanoke,
Room 456 Municipal Building 2t5 (D~urch Av~,~ue, S.W. Roonoke, Vlrg~lo 24011 (703) 98t-254t
glTY {,k,_ . 'I ,-~,~ Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Refuse Container Service
I. Background:
Containerized refuse collection service was originally provided
by the City of Roanoke in the early 1950's. Each container was
hauled individually to the disposal site and returned to the
source location.
Bo
Front-loading trucks were first used by the City in 1969. Approx-
imately 15 containers could be dumped into the service vehicle
before it had to proceed to the disposal site. A container would
be dumped 3 times per week without a charge, with a fee of $5.00
per pickup for additional service.
Co
Ordinance No. 19866 was adopted requiring front-loading bulk
container service for any new apartment developments with 10 or
more dwelling units. This ordinance was applicable to all new
developments commencing construction on or after October 1, 1971.
Do
Bulk container service was discontinued by the City of Roanoke
effective July 1, 1982. Since that time all such service has been
provided by private contractors.
II. Current Situation:
ao
Bulk containers for refuse are required when any business, apart-
ment building or multi-family dwelling complex, places out for
collection by the City an average of eleven (11) or more containers
per week during any consecutive 4 week period. This does not apply
to the Central Business District because there are no suitable
locations for the placement and servicing of bulk containers.
Bo
Business and apartment complexes that cannot use bulk container
service, due to the existence of low overhead wires or other
unsuitable physical constraints, are charged for refuse pickup by
the City when they set out an average of eleven (11) or more
containers per week during any consecutive 4 week period.
Refuse Collection Department monitors the bulk container service
provided throughout the City by private contractors. A license is
required to be obtained from the City and. the contractor must
annually file rate schedules for bulk refuse collection services.
Average rates are currently $11.00 per unit serviced.
Page 2
III.
IV.
City of Roanoke and Roanoke School Board have contracts with
private businesses for bulk container refuse collection from
schools, parks and public facilities.
Total containers throughout the City being serviced by private
contractors is 1,975; cumulatively, these 1,975 containers are
dumped approximately 3,265 times per week.~
Fo
Mr. Larry Fenzel appeared before Roanoke City Council on
March 16, 1987, and requested the City to provide bulk refuse
container service at no charge to the effected business or
property owner.
Issues:
A. Cost to the City.
B. Funding.
C. Legal obligation.
Alternatives:
A. Maintain current policy which is that business and industry con-
tract with private enterprise for bulk refuse collection service.
Cost to the cit~ would be approximately $75,000 for the
servicing of containers picked up at schools and other
public facilities.
2. Funding is available within existing budget accounts for
these expenditures.
3. There is no legal obligation on the part of the City to
provide bulk refuse collection service.
B. City contract with private haulers to provide bulk refuse
collection service throughout the City.
Cost to the City would be approximately $1,867,500 to
service the containers in existence throughout the City
on schedules comparable to the present.
2. Funding is not available, other than for service to
existing schools and other public facilities.
While there is nolegal obligation to provide bulk
contaiaer refuse service, Council, in its discretion,
has the authority to provide this service through private
contract.
Page 3
C. Establish City-operated bulk refuse collection service as a
function of municipal government.
Cost to the City would be approximately $2,198,000 the
first year (see Attachment "A"); after the initial
purchase of equipment, the annual cost would be approxi-
mately $1,098,000, including the replacement of 2 front-
loaders a year after the first 5/6 years of operations.
Funding is not available, other than the sum of approxi-
mately $75,000 budgeted for servicing existing containers
at schools and other public facilities; in addition, many
of the existing containers throughout the City are owned
by the contractors providing collection services; if the
City were to provide this service the individual busineeses
and apartment complexes ~ould have to purchase and maintain
their own container units.
While there is no legal obligation to provide bulk container
refuse service, Council, in its discretion, has the authority
to provide this service with City forces and equipment.
V. Recommendation:
It is recommended that City Council concur with Alternative "A"
which will mean adherence to our current policy.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
cc:
City Attorney
Director of Finance
Director of Public Works
Manager of Refuse Collection
Mr. Larry Fenzel
ATTACHMENT "A"
BULK REFUSE COLLECTION
COST ANALYSIS
Assumption:
approximately 60 bulk containers per day can be serviced by
one 33 cu. yd. front loading truck.
City purchase equipment and hire employees to provide service:
a. 12 - 33 cu. yd. front-loaders @ $110,000 each = 1,320,000
(11 regular routes plus one back-up unit)
b. 12 Motor Equipment Operator II employees
@ 19,189.50 (includes fringe benefits) = 230,274
c. fuel cost = 42,000
d. landfill fees, 52,000 tons @ 9.75/ = 507,000
e. motor vehicle maintenance (after 1-2 yrs.) = 75,000
f. motor equipment mechanic II 19,000
g. insurance 5,000
$2,198,000
Office of the City Clerk
July 15, 1987
File #514
Mr. W. Robert Rerbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that you be authorized to file a peti-
tion with the City Clerk seeking closure of Shadeland Avenue,
N. W., was before the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recommendation.
Sincerely, ~...
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr.
Mr.
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Corr~aunity Planning
Mr. George C. Snead, Jr., Director of Administration
Public Safety
and
456 Munlcl~:x~l Building 2'~5 Church Avenue, S.W. Roonoke, Vtrglnla 24011 (703) 981-254.1
,,!~Y ['i[ ~ ...... ~ Roanoke, Virginia
July 13, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject:
Shadeland Avenue, N.W.
Lick Run Dry Basin
I. Back&round:
Flood of November 1985 inundated entire Shadeland Avenue area
damaging all residential structures, a total of twenty-three (23)
structures.
B. City has now acquired all private property requiring street
access from Shadeland Avenue.
II. Current Situation:
III.
City as owner of all properties still containing twenty (20)
damaged residential structures has security and potential liabi-
lity problems caused by persons trespassing on these properties.
B. Public Street, as long as it remains dedicated for street pur-
poses must remain open to public access.
City Administration desires to close Shadeland Avenue, N.W. from
10th Street, N.W. to its easterly terminus so that street may be
blocked preventing public access.
Parcels with Tax Nos. 2050305 and 2030102 remain to be acquired
under Phase II acquisition. Neither parcel fronts on Shadeland
Avenue, N.E. or receives access from it.
A. Need
B. Timin&
C. Cost to City
Page 2
IV. Alternatives:
Council authorize City Manager to file a petition with the City
Clerk seeking closure of Shadeland Avenue, N.W., from 10th
Street, N.W. to its easterly terminus to permit the street to be
barricaded to prevent public access and eventually removed to
permit construction of the Lick Run Dry Basin.
1. Need to close street to provide control over access to pro-
perties is met.
2. Timin~ to gain control of access as quickly as possible is
met.
3. Cost to City is zero.
B. Council not authorize closing Shadeland Avenue, N.W.
1. Need to control access to area is not met.
2. Timin~ to gain control of access quickly is not met.
3. Cost to City is the potential liability costs associated with
unauthorized persons entering the property.
Recommendation: Council authorize City Manager to file a petition
with the City Clerk seeking closure of Shadeland Avenue, N.W. in
accordance with Alternative "A".
WRH/KBK/RVH/hw
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
ZZ311O$
Offk:e o~ fne O~y Oenk
July 15, 1987
File #236-304
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28719, authorizing the
acceptance of a Delinquency Prevention and Youth Development Act
Grant made to the City of Roanoke by the.Commonwealth of Virginia
Dep~rtment of Corrections and authorizing the acceptance, execu-
tion and filing of the "Special Conditions" with the Department
of Corrections for the grant for the purpose of continuing coor-
dinated planning and youth services program implementation by the
City's Office on Youth until June 30, 1988, which Resolution was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely,
Mary F. Parker, CMC
City Cl~rk
MFP:ra
cc: Mr. William F. Clark, Director of Public Works Mr. John R. Marlles, Chief of Corm?runity Planning
Mr. James D. Ritchie, Director of Human Resources
Ms. Marion V. Crenshaw, Youth Planner
Roo~n 456 Municipal Building 215 Onurch Av~,~3ue, $.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE cOUNCIL OF THE cITY OF ROANOKE,
The 13th day of July, 1987.
No. 28719.
VIRGINIA,
A RESOLUTION authorizing the acceptance of a Delinquency
Prevention and Youth Development Act Grant made to the City
of Roanoke by the Commonwealth of Virginia Department of
Corrections and authorizing the acceptance, execution and
filing of the "Special Conditions" with the Department of
Corrections for this grant for the purpose of continuing
coordinated planning and youth services program implemen-
tation by the City's Office on Youth until June 30, 1988.
BE
that:
1.
IT RESOLVED by the Council of the City of Roanoke
The City of Roanoke hereby accepts the offer made
by the Commonwealth of Virginia Department of Corrections of
a Delinquency Prevention and Youth Development Act Grant for
the purpose of continuing coordinated planning and youth
services program implementation by the City's Office of Youth
until June 30, 1988, in an amount and subject to such terms
as are described in the report to Council from the City
Manager dated July 13. 1987.
2. The City Manager, W. Robert Herbert, or the
Assistant City Manager. Earl B. Reynolds, Jr.. is hereby
authorized to accept, execute and file on behalf of the City
of Roanoke the "Special Conditions" with the Department of
Corrections for the aforementioned grant.
3. The City Manager is further directed to furnish
such additional information as may be required by the
Department of Corrections in connection with the City's
acceptance of the aforementioned grant or with such
project.
ATTEST:
City Clerk.
Or, ce of the City Clerk
July 15, 1987
File #236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. lterbert:
I am attaching copy of Resolution No. 28721, accepting a Local
Government Challenge Grant from the Virginia Commission for the
Art,s, which Resolution mas adopted by the Council of the City of
Roanoke at a regular ~eeting held on Monday, July 13, 1987.
~",~ i~,~ ~, ~Sincerely'
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Ms. Margarite Fourcroy, General Manager, Roanoke Symphony
Society, P. 0. Box 2433, Roanoke, Virginia 24010
Ms. Susan Cole, Executive Director, The Arts Council of
Roanoke Valley, One Market Square, S. W. Roanoke Virginia
24011 ' '
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Mr. Barry L. Key, Budget and Systems
Room456 MunlclpolBulldlng 2150'~urdlAv~'~ue, S.W.l~oonoke, Vlrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of July, 1987.
No. 28721.
VIRGINIA,
A RESOLUTION accepting a Local Government Challenge Grant
from the Virginia Commission for the Arts.
BE IT RESOLVED by the Council of the City of Roanoke that
the City hereby accepts the Local Government Challenge Grant in
the amount of $4,500.00 awarded the City by the Virginia Commis-
sion for the Arts for the benefit of the Roanoke Valley Arts
Council and the Roanoke Symphony SocietY, and the City Manager
is hereby authorized to execute such grant and any conditions
or assurances related thereto.
ATTEST:
City Clerk.
July 15, 1987
File #60-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28720, amending and reor-
daining certain sections of the 1987-88 Grant Fund
Appropriations, providing for transfer of funds in connection
with the acceptance of a $4,500.00 Local Government Challenge
Grant from the Virginia Commission for the Arts, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely, PigeOn--.-
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
cc: Mr. W. Robert Herbert, Mr. James D. Ritchie,
Mr. Barry L.
City Manager
Director of Human Resources
Key, Budget and Systems
Room456 MunlclpolBulldlng 215 Church Avenue, S.W.l~3nc~,e, Vlrg~la24011 (703)98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The l~th day of July, 1987.
No. 28720.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Virginia Commission for Arts Challenge Grant
Revenue
Virginia Commission for Arts Challenge Grant
1) Program Activities (035-054-8723-2066) $
2) State Grant Rev. (035-035-1234-7006)
4,500
4,500
$ 4,500
$ 4,500
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: VIRGINIA C0~4ISSION FORT HE ARTS LOCAL GOVERNMENT CHALLKNGE GRANT
I. BACI~CROUI~ID
Director of Human Resources of the City of Roanoke was made aware
of a Local Government Challenge Grant available through the Virginia
Commission for the Arts.
B. Local Government Challenge Grant Funds are available on a 50-50
matching basis, 50% state and 50% local.
C. Application for the grant was made at the request of the Roanoke Valley
Arts Council and the Roanoke Symphony Society.
II. CURRENT SITUATION
A. Notification by the Commission for the Arts to the Human Resources
Director has been received and that a grant of $4,500 is available.
Bo
The ~rant will supplement funds already appropriated from the City
to the two organizations through the Citizens Services Committee.
The local funds will meet the 50-50 match.
C. The Grant funds of $4,500 are to be divided evenly between the two
agencies:
III.
$2,250 - Roanoke Valley Arts Council
$2,250 - Roanoke Symphony Society
A. Need for funding.
B. Timing.
C. Cost to the City.
IV. ALTERNATIVES
A. City Council accept the $4,500 Local Government Challenge Grant
from the Virginia Commission for the Arts.
Need for funding. The Roanoke Valley Arts Council and the
Roanoke Symphony Society will use funding for making quality
arts and music activities available to citizens of Roanoke.
Timing. The grant must be accepted and properly executed
papers returned to the Virginia ¢omm£ss£ou of the Arts by
August 1, 1987.
Cost to the City. Funds have been appropriated in the City's
General Fund Budget through the Citizens Services Committee.
No additional local funding is required.
B. City Council not accept $4,500 grant from the Virginia Commission
for the Arts.
Need for funding. Roanoke Valley Arts Council and the Roanoke
Symphony Society will lose $4,500 in funding which would be
used for quality arts and music activities to the citizens
of Roanoke.
2. Timing. Not an issue.
3o
Cost to the City. No impact. Funds have been appropriated
in the City's General Fund Budget through the Citizens Services
Committee.
V. REC~ENDATION
A. City Council concur with Alternative A and accept the $4,500
grant from the Virginia Commission for the Arts.
1. Authorize funds to be appropriated to an account established
by the Director of Finance in the Grant Fund.
2. Authorize the City Manager to execute the Local Government
Challenge Grant on behalf of the City of Roanoke.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/slw
CC:
Finance Director
City Attorney
Budgets and Systems
James D. Ritchie, Director, Human Resources
Office of the City Cle~
July 15, 198'7
File #72-145
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28722, authorizing the exe-
cution of a contract with the Salvation Army for payment for ser-
vices rendered City residents through the Battered Women's
Program, which Resolution was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 13, 1987.
Mary F. Parker, CMC
City Clerk
MFP:ra
cc:
Captain Allen Satterlee, The Salvation Army, P. O.
Roanoke, Virginia 24008
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Box 1631,
Room 45~ MunlcIDol Building 215 ~D'~urc~ Avenue, S.W. Roanoke, ~rglnta 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28722.
A RESOLUTION authorizing the execution of a contract
with the Salvation Army for payment for services rendered
City residents through the Battered Women's Program.
BE IT RESOLVED by the Council of the City of Roanoke
that the City Manager or his designee is authorized to
execute, for and on behalf of the City, a contract with
the Salvation Army for a period
on July 1, 1987, for the payment
rendered City residents through
of one (1) year beginning
for certain services
the Battered Women's Pro-
gram, the total consideration for such services not to
exceed $17,500.00, and the contract otherwise to be subject
to those terms and conditions set out in the City Manager's
report of July 13, 1987; the form of such contract shall be
approved by the City Attorney.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: CONTRACT WIT]t SALVATION ARMY
' ~ .r~ ~oanoke, Virginia
July 13, 1987
I. BA~KCROUND
A. The Salvation Army applied through the Citizens' Services Committee
for City funds as follows:
1. $25,000 to operate a program for the homeless.
2. $25,000 to operate a shelter for battered women.
Co
The City Attorney through a written opinion dated April 23, 1986
has stated that the City may contract with the Salvation Army,
a church or sectarian institution, as long as the contract is
for the care of indigent, sick, or injured persons, and payment
of City funds under any contract does not exceed the fair
market value of services rendered.
The Citizens' Services Committee recommended an appropriation of
$17,500 for FY 87-88 to be used for either program, and City
Council concurred in the recommendation.
II. CURRENT SITUATION
mo
The City Manaser requests permission from City Council to execute
a contract approved by the City Attorney with the Salvation Army
for the payment of services provided to City citizens. (See
Attachment A.)
III. ISSUES
A. Services to City citizens.
B. Legal.
C. Budget.
IV. ALTEI~ATIVES
mo
City Council approve the execution of the contract, approved by the
City Attorney, by the City Manager with the Salvation Army for
payment of services delivered by the Battered Women's Pro,ram to City
citizens.
Services to City citizens. Abused women and their dependent
children will have a shelter which provides safety, counseling,
and referrals to community resources.
Legal. Approval of the contract will insure compliance
with the City Attorney's opinion that a contract is the
only way the City can reimburse for the services.
3o
Budget. $17,500 has already been appropriated by City
Council on June 15, 1987 by Ordinance #28687 and is
available in account #001-054-1270-2010.
City Council not approve the execution of the contract, approved by
the City Attorney, with the Salvation Army for payment of services
delivered by the Battered Women's Pro~ram to City citizens.
Services to City citizens. The Salvation Army may have
insufficient funds to provide abused women and their
dependent children who are City citizens with a shelter
that provides safety, counseling, and referrals to
community resources.
Legal. Services to the City's abused women and their
dependent children could not be funded because in the
opinion of the City Attorney, the City is prohibited
from appropriating a direct contribution.
3. Budget. Not an issue.
V. RECtROI~NDATION
City Council approve the execution of a contract, approved by th~
City Attorney, by the City Manager or his designee with the Salvation
Army for payment of services delivered by the Battered Women'~
Pro~ram to City citizens (Alternative A).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/slw
cc:
City Manager
City Attorney
Finance Director
Director of Human Resources
CXT~ OtF r~
DEPAitTM~*mT OF iflDfAw RESOURCKS
Ba~tered aOuen*a Progrm ~2n~ract
CONTRACTOR
C~TY AGENCY
CONTRACT PERIOD
Complete Description
of Services
The named parties hereby enter into agreement,
subject to the terms and conditions stated
herein.
The Salvation Army
P. O. Box 1631
Roanoke, VA 24008
City of Roanoke
Department of Human Resources
215 W. Church Avenue
Roanoke, VA 24011
From July 1, 1987 through June 30, 1988
Contractor a~rees to:
Provide beds for battered women and their
dependent children who are City residents
during the period covered by this contract.
Provide vocational guidance, individual
counseling, and job placement assistance
to a program monitored by the Department
of Human Resources to individuals placed
in the program as a result of this
contract.
Provide monthly reports to the Department
of Human Resources which will include:
1. Information on services given.
2. Number of City residents served.
Assurance that verification is on
file that residents for whom City
of Roanoke is billed were residents
of the City of Roanoke prior to
entering the shelter.
4. Reports as required by the monitoring
staff of the Citizens Services Committee.
Provide written documentation that the
physical facility is in compliance with all
State and local fire, health, building,
and other relevant codes.
-2-
II.
Compensation and
Schedule of Payments
III. City Liability
Provide cooperation and compliance with
the direction of the Director of Human
Resources and other authorized City
officials.
Provide the Department of Human Resources
with specific and measurable program
objectives to be accomplished during this
contract period.
The City of Roanoke agrees during this contract
period to pay the contractor $20.00 per day
per bed utilized by City residents up to a
total not to exceed $17,500 for services under
the conditions set forth herein. Payments will
be made upon receipt of a properly executed
and approved invoice on a monthly schedule.
Contractor shall submit such invoice at the
end of each month.
The City of Roanoke reserves the right to
withhold funds for services if it is determined
that the services identified in Section I of
this contract are not being provided in a
professional, acceptable manner.
The contractor acknowledges that the City of
Roanoke shall not be responsible for any actions
of employees or designated representatives
of the program. In the event of any litigation
which may arise as a result of the operation
of this program, the contractor agrees to assume
the risk and/or liability for the cost of any
such litigation including but not limited to
payment of damages or attorney fees to the
plaintiff and hold the City of Roanoke harmless
therefrom. The contractor also acknowledges
and agrees that it will provide its own legal
representation and bear the cost of the same.
The contractor also acknowledges and agrees
that the City shall not be obligated to
provide insurance coverage, either commercially
or self supplied for the contractor.
Nothing contained herein shall be deemed an
expressed or implied waiver of the sovereign
immunity of the City of Roanoke.
Neither the contractor, its employees, assigns,
or subcontractors shall be deemed employees
of the City of Roanoke or of the Department of
Human Resources while performing under this
agreement.
-3-
IV. Non-Discrimination
V. General Provisions
VI. Cancellation Clause
During the performance of this contract,
the contractor agrees as follows:
Ao
The contractor will not discriminate
against any subcontractor, employee, or
applicant for employment because of race,
religion~ color, sex, or national origin,
except where religion, sex, or national
origin is a bona fide occupational qualifi-
cation reasonably necessary to the normal
operation of the contractor. The contractor
agrees to post in conspicuous places available
to employees and applicants for employment
notices setting forth the provisions of this
non-discrimination clause.
The contractor in all solicitations or
advertisements for employees placed by
or on behalf of the contractor will state
that such contractor is an equal employment
opportunity employer.
Notices, advertisements, and solicitations
placed in accordance with federal law,
rule, or regulation shall be deemed sufficient
for the purpose of meeting the requirements
of A and B above.
Nothing in this contract shall be construed as
authority for either party to make commitments
which bind the other party beyond the scope of
this contract.
This contract shall remain in full force and
effect until cancelled by either party giving
the other party thirty days written notice of
cancellation. Any such notice of cancellation
shall be in writing and sent by certified mail
(return receipt required) to the Director of
the Department of Human Resources, Room 356,
Municipal Building, 215 W. Church Avenue,
Roanoke, Virginia 24011 in the case of the
City; and to the Captain, Salvation Army,
P. O. Box 1631, Roanoke, Virginia 24008 in
the case of the Salvation Army. No payment
will be made for expenses incurred or services
rendered after receipt of notice except those
expenses incurred prior to date of termination
that are necessary to curtailment of operations
under this contract.
The contractor is hereby informed that failure
to comply with any of the above conditions shall
constitute grounds upon which the City of Roanoke
may terminate this contract and/or discontinue
payments after 30 days notice to contractor.
-4-
VII. Religious Organization
If this action is taken, the Department of
Human Resources will notify the program in
writing by certified mail.
It is recognized that the Salvation Army
is a religious organization, and as such,
agrees that religious programs and orienta-
tion shall not be mandated for residents but
may be made available at the resident's request.
No such program or orientation will be funded
in whole or in part with funds provided pursuant
to this contract.
IN WITNESS WHEREOF by the following signatures and seals the City of Roanoke
and the Salvation Army have executed this contract as of this
day of , 1987.
CITY OF ROANOKE
Dire~r of R,m~,~ Resources
SALVATION ARHY (CONTRACTOR)
(Title)
Offk:e ot ~he O~y Cle~
July 15, 1987
File #87
Mr. Greg Feldmann, President
Roanoke Special Events Committee
210 Reserve Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Feldmann:
I am enclosing copies of Resolution No. 28723, waiving the stan-
dard rental fee for use of certain City facilities for a Country
Livin' Festival and Fair, and granting concession rights in con-
junction with such festivals, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 13, 1987.
Please sign and return three copies of the Resolution to the City
Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia
24011.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. E. Laban Johnson, Special Events Coordinator
and
456 Municipal Building 215 (~urch A~'~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of July, 1987.
No. 28723.
VIRGINIA,
A RESOLUTION waiving the standard rental fee for use of cer-
tain City facilities for a Country Livin' Festival and Fair, and
granting concession rights in conjunction with such festivals.
WHEREAS, by Resolution No.
this Council established
tal fees for use of City
nizations.
24982, dated January 28, 1980,
a policy with respect to waiver of ten-
facilities and property by certain orga-
Council deems it appropriate to waive rental fees
for the Country Livin' Festival and Fair to be sponsored by the
Roanoke Special Events Committee and to grant concession rights
conjunction with such festivals.
THEREFORE, BE IT RESOLVED by
Roanoke that:
1. The Roanoke Special Events Committee
use of Victory Stadium and Armory on July 29,
WHEREAS, the Roanoke Special Events Committee complies with
the criteria for waiver of such fees set forth in Resolution No.
24982.
WHEREAS,
the Council of the City of
2, 1987, for a Country Livin'
standard rental fees.
2. Such committee or its
operate concessions
shall be authorized
30, 31, and August 1
Festival and Fair with waiver of the
designee shall be authorized to
in conjunction with such festivals.
and
3. The applicant organization shall furnish one or more public
liabiity and property damage insurance contracts insuring the liabil-
ity of such organization with regard to festival activities on or
about July 29 through August 2, 1987, in the minimum amount of
$1,000,000.00 per occurrence. The City shall be named as an addi-
tional insured on such policies of insurance, and a certificate of
insurance reflecting such coverage shall be filed with the City Clerk
prior to July 29, 1987.
4. The applicant organization shall, and by execution of
this resolution, does agree to indemnify and save harmless the
City, its officers, agents and employees from any and all claims,
legal actions and judgments advanced against the City and for
expenses the City may incur in this regard, arising out of such
organization's intentional acts or uegligent acts or omissions
related to use of City facilities and property.
5. The applicant organization shall comply with all appli-
Resolution No. 24982, dated
cable terms and conditions of
January 28, 1980.
ATTEST: ~~
City Clerk.
ACCEPTED AND EXECUTED by
__ 1987.
ATTE ST:
the undersigned this c~ day of
ROANOKE SPECIAL EVENTS COMMITTEE
Title f/ //~ t~,/~
STATE OF VIRGINIA §
§ To-Wit:
CiTY oF t-0o~:~_ §
of
Events Committee.
~ Commission expires:
T~f~regoi?g instrument ~tas aek~owJedged before me this ~ay
1987, by /-J~.~r~ ~.~d~ and
' ~ ~l, on behalf of the Roanoke Special
Notary Public,
gl'FY C' ~1~'~ ,'~, , ,
' ~ Roanoke, Virginia
July 13, 1987
'87 J!!! -6 P3
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Waiver of Rental Fee for Use of Victory Stadium
and Armory, by the Roanoke Special Events Committee
I. Background:
A. Roanoke Special Events Committee was appointed by City Council
to plan and implement community-wide events.
B. Family-type events must be planned and implemented, as well as
adult events.
Objectives of the Committee are to create entertaining and fun
type events, attracting local citizens, as well as bringing
thousands of other people into Roanoke.
Do
Country Livin' Festival is planned for Victory Stadium and
Armory on July 29, 30, 31, and August 1 and 2, 1987, and is
a fair-type event including carnival rides, crafts, and Old
MacDonald's Farm, country foods, exhibitions, and shows.
go
Criteria established by Resolution No. 24982, for waiving fees
for Victory Stadium's use has been met as the Committee is tax
exempt.
F. Net proceeds will be used by the Committee for ongoing events.
Public liability insurance in an amount of $1,000,000 per occur-
rence with the City of Roanoke named as a co-insured. In addi-
tion, the Committee will agree to indemnify and hold harmless
the City from potential liabilities.
II. Issues:
A. Criteria.
B. Cost.
III. Alternatives:
Waive fees and grant concession rights to City Council's
Roanoke Special Events Committee for the Country Livin'
Festival on July 29, 30, 31, and August t and 2, 1987.
Members of Council
July 13, 1987
Page 2
1. Criteria: Committee would comply with all applicable
terms and conditions set forth in Resolution No. 24982.
Cost: Rental fees for Victory Stadium and Armory, in
the amount of $375 per day, for the Country Livin~
Festival on July 29, 30, 31, and August 1 and 2, 1987,
would be waived, as well as commissions on concessions.
B. Do not waive fees or grant concession rights to City Council's
Roanoke Special Events Committee.
1. Criteria: Would not apply.
2o
Cost: Fee of $1,875 would be charged to a Council-
appointed non-profit group planning community-wide
events.
IV.
Recommendation is that Council concur with Alternative "A" and
waive Victory Stadium and Armory rental fees and grant conces-
sion rights to Roanoke Special Events Committee for the Country
Livin' Festival on July 29, 30, 31, and August 1 and 2, 1987.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:LBJ:gs
Attachment
pc:
City Attorney
Director of Finance
Director of Administration and Public Safety
Manager, Parks and Recreation
Carol Dalhouse, Special Events Committee
Greg Feldmann, President, Roanoke Special Events Committee
Roanoke Special Events Committem
210 Reserve Avenue, S. W. · Roanoke, Virginia 24016 · (703) 981-2889
July 13, 1987
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Counci]:
The Roanoke Specia] Events Committee requests that you
provide a waiver of rental fees for the use of Victory Stadium
and Armory in accordance with your Resolution No. 24982 of
January 28, i980.
This request is made for our annual Country Livin' Festiva]
and Fair, July 29, 30, 31, amd August 1 and 2, 1987. We hope
you will join us for the event.
Your continued support wi]l enable us to present community-
wide events for our citizens and to attract many visitors to
our City.
Sincerely,
Greg ?eldmann~ President
Roanoke Special Ew~nts
Committee
GF:tch
Office of the City Clerk
July 15, 1987
File #27-468B
General Chemical Corporation
P. 0. Bo~ 395
Parsippany, New Jersey 0705440395
Suffolk-Gowen Chemical Company,
P. O. Bo~ 1606
Suffolk, Virginia 23434
[nc ·
Van Waters & Rogers.
P. O. Box 18805
Greensboro, North Carolina
27419
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28724, accepting your propo-
sals for providing chemicals for water and sewage treatment to
the City of Roanoke for the period July i, 1987 to June 30, 1988,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, July 13, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit Bo Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. Steven L. Walker, Manager, Sewage Treatment
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Do Darwin Roupe, Manager, General Services
and
Room456 Municil:~alBuilding 215 Church A',~nue, S.W. Roanc~e, Vlrglnla2~11 (703)981-2541
Office of the City Cled~
July 15, 1987
File #27-468B
Alchem, Inc.
Route 2, Box 521-C
Red Spring, North Carolina
28377
American Cyanamid Company
P. 0. Box 32787
Charlotte, North Carolina
28232
Tennessee Chemical Company White Spot Supply, Inc.
3475 Lenox Road, N. E., Suite 670 Po 0. Box 1113
Atlanta, Georgia 30326 Salem, Virginia 24153
Southchem, lnc. Jones Chemical, Inc.
P. O. Box 418 P.O. Box 30516
Forest, Virginia 24551 Charlotte, North Carolina
28230
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28724, accepting certain
bids for providing chemicals for water and sewage treatment to
the City of Roanoke for the period July 1, 1987 to June 30, 1988,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, July 13, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your proposal for supplying water and sewage
treatment chemicals.
Sincerely, ~t~.-,~
Mary F. Parke~', CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal I~ulldlng 2t5 (~urch A~,nue, S.W. I~xlnahe, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28724.
AN ORDINANCE accepting certain bids made for providing chemi-
cals for water and sewage treatment; rejecting other bids; and
providing for an emergency.
BE
lows:
1.
IT ORDAINED by the Council of the City of Roanoke as fol-
The following bids made to the City for providing, on a
unit
ment,
tions
being firm for one year
Van Waters and l~ogers
price basis, certain chemicals used in water and sewage treat-
such bids being in full accord with the City's specifica-
therefor and each bid being f.o.b, destination and such bids
from July 1, 1987,
Pi~C~UCT
Liquid Chlorine
Liquid Alton
Standard Oround Alton
General Chemical Corporation
Su f folk-G~wen Chemical
are hereby ACCEPTED:
PRICE
$45.00/cwt for 150 lb.
cylinders
$22.50/cwt for 2000 lb.
cylinders
$.3159 per gallon
$281.80 per ton plus
$5.00 per invoice for
insurance surcharge
2. The City's Manager of
rized and directed to issue the
chemicals, such purchase orders
General Services is hereby autho-
requisite purchase orders for such
to be made and filed in accordance
with the City's specifications, the bidders' proposals made therefor
and in accordance with this ordinance.
3. The other bids received for the supply of the aforesaid
items are hereby REJECTED, and
notify each said bidder and to
ciation for such bids.
4. In order to provide
the City Clerk is directed to so
express to each the City's appre-
for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECTi
BIDS FOR WATER AND SEWAGE
TREATEMENT CHEMICALS
I concur in the Bid Committee's recommendation for the purchase of Water
and Sewage Treatment Chemicals.
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
Wo Robert Herbert
City Manager
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BIDS FOR WATER AND SEWAGE TREATHENT CHEMICALS
I. BACKGROUND
A. Funds are available in FY 87-88 operating budget account for the
Water and Sewage Departments for the purchase of chemicals
identified herein.
B. Bids Request were sent specifically to twenty-five (25) firms that
are currently on the City's bid list.
C. Bids were received, after due and proper advertisement, and were
publicly opened and read in the office of the Manager of General
Services, at 2:00 p.m. on June 3, 1987.
D. The bids are to serve the annual water and sewage treatment chemical
requirements during the period July 1, 1987 through June 30, 1988.
E. Bid tabulations are attached.
II. CURRENT SITUATION
A. Bids received were evaluated by representatives of the following
departments:
General Services
Water Department
Sewage Treatment Plant
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
A. Accept the lowest responsible bids for supplying to the City of
Roanoke, annual requirements for water and sewage treatment
chemicals for the period July 1, 1987 to June 30, 1988, as follows:
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES Continued
Liquid Chlorine - the lowest responsible bid as submitted by
Van Waters and Rogers in the amount of $45.00 cwt for 150 lb
cylinders and $22.50 cwt for 2,000 lb cylinders, price firm for
one (1) year.
Liquid Alum - the lowest responsible bid as submitted by
General Chemical Corporation, in the amount of $.3159 per
gallon, price firm for one (1) year.
Standard Ground Alum - the lowest responsible bid as submitted
by Suffolk-Gowen Chemical in the amount of $218.80 per ton plus
$5.00 per invoice insurance surcharge, price firm for one (1)
year.
Need - these requested chemicals are necessary for the
proper treatment of water and sewage.
Compliance with Specifications - the bid recommended in
this alternative are the lowest responsible bids meeting
the City of Roanoke Specifications.
Fund Availability - sufficient funds are budgeted in the
Water and Sewage Funds for FY 87-88.
B. Reject all bids.
Need - the necessary treatment of water and sewage would not be
accomplished with this alternative.
2. Compliance with Specifications - would not be an issue.
3. Fund Availability - budgeted funds would not be expended.
V. RECO~94ENDATION
Council concur with Alternative "A" award bids for supplying water
and sewage treatment chemicals to the City of Roanoke for the period
July 1, 1987 through June 30, 1988, as follows:
Liquid Chlorine - to Van Waters and Rogers for $45.00 cwt for
150 lb cylinders and $22.50 cwt for 2,000 lb. cylinders.
Liquid Alum - to General Chemical Corporation for $.3159 per
gallon.
Standard Ground Alum - to Suffolk-Gowen Chemical for $218.80
per ton plus $5.00 per invoice for insurance surcharge.
B. Reject all other bids.
Honorable Mayor and City Council
Page 3
Respectfully submitted,
Committee:
Kit B. Kiser
Cra i~u's~g~
D, Darwin Roupe
DDR/ms
cc: City Attorney
Director of Finance
Z
0
7
· k ~ o
Z
~o
~o.
Office of the 0~/Oerk
July 15, 1987
File #144-472
Fulton Trucks, Inco
P. 0. Box 6337
Roanoke, Virginia
24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28726, providing for the
purchase of refuse collection vehicular equipment for use by the
City, in the amount of $130,649.00, which Ordinance was adopted
by the Council of the City
on Monday, July 13, 1987.
of Roanoke
Sincere ly,
Mary F. Parker,
City Clerk
at a regular meeting
held
MFP:ra
Enc.
cc: Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
I~xx'n456 MunlcipalBuildlng 215 Church Aves'~ue, S.W. Roanoke, Vlrglnk324011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28726.
AN ORDINANCE providing for the purchase of refuse collection
vehicular equipment for use by the City, upon certain terms and
conditions, by accepting a bid made to the City for furnishing
and delivering such equipment; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Fulton Trucks, Inc., made to the City
offering to furnish.and deliyer to the City, f.o.b., Roanoke,
Virginia, one cab/chassis for a 20 cubic yard body and one
cab/chassis for a 25 cubic yard body for the sum of $130,649.00,
including cost of performance bond, is hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of
said bidder's proposal, and the terms and provisions of this
ordinance.
3. In order to provide for the usual
municipal government,
ordinance shall be in
daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
or, ce o~ ~ne 0~/
July 15, 1987
File #60-144-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28725, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, to provide for the purchase of refuse collection
vehicular equipment for use by the City, in the total amount of
$130,649.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, July 13,
1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
cc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room456 Munlclpal~ildlng 215Churc:hAve~ue, S.W. Roonoke, Vlrglnlo2~1011 (703)98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ]3th day of July, 1987.
No. 28725.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 19.87-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApproDriations
Public Works
Refuse Collection (1) ...........................
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) ..............
(1) Vehicular Equip. (A001-052-4210-9010) $ 130,649
(2) CMERP - City
Unappropriated (X001-3332) (130,649
$15,930,382
3,154,915
286,899
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS TO PURCHASE REFUSE VEHICULAR EQUIPMENT
BID NUMBER 87-2-5
I concur with the recommendation of the bid committee relative to the
above subject and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRR/DDR/ms
cc: City Attorney
Director of Finance
Roanoke, Virginia
July 13, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
SUBJECT: BIDS TO PUIICIIASB REFUSE VEHICULAR EQUIPMENT
BID NUMBER 87-2-5
I. BACKGROUND
Funds have been designated in the Capital Maintenance and Equipment
Replacement Program to purchase replacement refuse vehicular equip-
ment.
Be
Designated equipment is to provide the City Refuse Collection
Department with necessary equipment to perform assigned duties.
Ce
March 23, 1987, a bid committee report, accepted by Council, recom-
mended that the truck cab/chassis be rejected and rebid in that all
bids received took exceptions to the specifications.
D. City Specifications were revised and readvertised on May 12, 1987.
Bid request were sent specifically to nine (9) vendors listed on the
City's current bid list.
Bids were received in the Office of the Manager of General Services
on May 29, 1987, at 2:00 p.m., at which time all bids so received
were publicly opened and read.
Bonds - Performance Bonds in the amount of the bid was specifically
identified in the specifications.
II. CURRENT SITUATION
A. Two (2) Bid Responses were received which are as follows:
Fulton Trucks, Inc. bid for 1 - cab/chassis for 20 cubic yard
body - $63,361.00; 1 - cab/chassis for 25 cubic yard body -
$66,888.00; Performance Bond - $400.00; total cost $130,649.00.
2. Rutrou~h-Mack, Inc. - unable to bid at this time.
Manager of General Service - contacted all other suppliers to
determine why no other bids were received. Verbal responses were,
"unable to supply that size vehicle, factory will accept no special
order this late in the model year, and too busy to respond".
Honorable Mayor and City Council
Page 2
Evaluation of bids was undertaken by representatives of the
following departments:
General Services
Motor Vehicle Maintenance
Refuse Collection
III. ISSUES
A. Need
B. Timing
C. Compliance with Specifications
D. Fund Availability
IV. ALTERNATIVES
Council accept the bid meeting specifications, as submitted by
Fulton Trucks, Inc., to provide two (2) refuse vehicle cab/chassis
for a total cost of $130,649.00.
Need - this alternative will allow for the continued support of
Refuse Collection Department operations.
Timing - will allow refuse packer equipment, already on order,
to be mounted and these units to be placed in service without
delay.
Be
Compliance with Specifications - the bid submitted by Fulton
Trucks, Inc., meets all required specifications.
4e
Fund availability - funds have been designated in the Capital
Maintenance and Equipment Replacement Program.
B. Reject all bids.
Need - necessary support for the Refuse Collection Department
would not be met.
Timing - refuse packer equipment, already on order, could not
be mounted on new cab/chassis and would have to be stored until
vehicles re-bid.
3. Compliance with Specifications - would not be a factor in this
alternative.
Honorable Mayor and City Council
Page 3
B. Reject all bids - continued
Fund Availability - funds designated for this purchase would
not be expended.
Vo RECOMMENDATION
City Council concur with Alternative "A" - accept the bid meeting
specifications as submitted by Fulton Trucks, Inc., to provide two
(2) new refuse vehicle cab/chassis for a total amount of
$130,649.00.
Council appropriate $130,649.00 from Capital Maintenance and
Equipment Replacement Program to Refuse Collection Department
account 001-052-4210-9010 to provide for this purchase.
Respectfully submitted,
William F. Clark
DDR/ms
cc: City Attorney
Director of Finance
Donald E. Keaton
D. Darwin Roupe
WILBURN C. DIBLING, JR,
CITY ATTORNEy
OFFICE OF THE CITY ATTORNEY
,~5.~ MUNICIPAL BUILDING
July 13, 1987
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re:
Supreme Court Ruling - First English
Evangelical Lutheran Church of Glendale
v. County of Los Angeles, California
Dear Mrs. Bowles and Gentlemen:
On June 9, 1987, the United States Supreme Court decided
the case of First English Evangelical Lutheran Church of
Glendale v. County of Los Angeles, California, which is of
great interest to those involved in local land use regula-
tion and has already generated much commentary and specula-
tion. After reviewing the Court's decision, it is my
opinion that the decision, while not the result desired by
local government, is not as far-reaching as developers and
their attorneys and some accounts in the press have suggested.
By way of background, the Fifth Amendment of the United
States Constitution states that private property may not be
taken by government without the payment of just compensa-
tion. It has long been recognized that excessive governmen-
tal regulation may constitute a "taking" and that a permanent
"taking" requires the payment of compensation. The sole issue
in the Lutheran Chureh case was whether a temporary "taking"
requires the payment of compensation.
In its opinion (three of the nine Justices dissented),
it strikes me that the Supreme Court was especially careful
to limit its holding to the particular facts before it,
which I outline here. In 1957, the church purchased land on
which it operated a campground, known as "Lutherglen", as a
retreat center and a recreational area for handicapped
children. The land is located in a canyon along the banks
of a creek that is the natural drainage channel for a water-
shed area. In 1978, a flood destroyed Lutherglen's build-
The Honorable Mayor
of City Council
July 13, 1987
and Members
Page 2
ings. In response to the flood, Los Angeles County, in
1979, adopted an interim ordinance prohibiting the construc-
tion or reconstruction of any buildings or structures in an
interim flood protection area that included the land on
which Lutherglen had stood. Shortly after the ordinance
was adopted, the church filed suit in state court alleging,
among other things, that the ordinance denied the church all
use of Lutherglen, and seeking to recover monetary damage~'
in "inverse condemnation" for such loss of use.
The California courts assumed that the interim ordinance
constituted a "taking" of the landowner's property, and the
Supreme Court also assumed that a "taking" had occurred
without attempting to define this important concept. Assum-
ing a "taking" had occurred, the narrow issue before the
Supreme Court was whether a temporary regulatory taking re-
quires compensation.
As to the compensation issue, the California courts had
held that a landowner may not maintain an inverse condemna-
tion suit based upon a "regulatory taking" of property, and
that compensation is not required until the challenged regu-
lation or ordinance has been held to be excessive by a court,
and the government has nevertheless decided to continue the
regulation in effect. On appeal, the United States Supreme
Court reversed the California courts. It held that where
"temporary regulatory takings", such as alleged by the church
in this case, deny a landowner all uses of his property,
then the just compensation clause of the Constitution per-
mits the landowner to recover compensation from the govern-
ment. Writing for a majority of the Court, Chief Justice
Rehnquist said, "We merely hold that where the government's
activities have already worked a taking of all use of pro-
perty, no subsequent action by the government can relieve it
of the duty to provide compensation for the period during
which the taking was effective." (Emphasis added.)
The majority of the Court is careful to limit its hold-
ing to the specific facts presented, which involved an ordi-
nance which allegedly denied a landowner all use of its pro-
perty. It is significant in this particular case that the
Supreme Court remanded the case to the California courts for
a determination as to whether the church actually was denied
all use of its property, and, indeed, whether there was a
"taking" at all, or whether the county had a legitimate pub-
Honorable Mayor and Members
of City Council
July 13, 1987
Page 3
lic purpose for its actions. The church will have to pre-
vail on these issues before any determination of damage is
made. In a sense, then, this case is not really a "taking"
ease, in that it does not define or redefine what a taking
is, but rather is one dealing with the issue of remedies,
assuming that there has been a taking. In this instance,
the Court determined that invalidation of the Los Angeles
County ordinance (which was not sought) without payment of
fair value for the assumed "taking" of the church's proper-
ty before the invalidation of the ordinance would not be a
constitutionally sufficient remedy. Therefore, the Court
held, assuming a "taking", that a temporary "taking" of all
uses of the church's property would require the payment --
of compensation.
The Court's decision does not necessitate any immediate
change in Roanoke's land use policies or practices. ¥~ile
the Chief Justice opined that the holding will "lessen to
some extent the freedom and flexibility of land-use planners
and governing bodies of municipal corporations when enacting
land-use decisions," he points out that it does not involve
such things as "normal delays in obtaining building permits,
changes in zoning ordinances, variances and the like." A
case such as the California case is much less likely to occur
in Virginia, as Virginia's Supreme Court has concluded that
municipalities lack the authority to enact land use interim
regulations or moratoria. This issue has been the subject
of prior opinions from this Office, the latest being our
September 8, 1986, opinion to Council that the City could
not enact a moratorium on rezonings for new shopping centers
for two to three years, in order to assess the viability of
existing businesses in the City.
This Office will continue to be sensitive to the issues
raised in First Lutheran Church v. Los Angeles County, and
has and will recommend preventive measures to minimize cir-
cumstances where a landowner will be able to claim that his
property has been "taken" by virtue of the effect of a City
regulation. I do want you to be aware that the Supreme
Court also decided on June 26, 1987, another significant
land use "taking" case, Nollan v. California Coastal Com-
mission. Once my Office has received a copy of this opinion
and had the opportunity to review it, I will forward our
observations to you.
The Honorable Mayor
of City Council
July 13, 1987
and Members
Page 4
I would be pleased to respond to any questions that the
members of Council may have with regard to this ease.
With kindest personal regards, I am
WCD:WMH:ff
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
ee:
W. Robert Herbert, City Manager
John R. Ma rlles, Chief, Community
Honorable Chairman and Members of
Honorable Chairman and Members of
Appeals
Planning
the Planning Commission
the Board of Zoning
Office af the City Cle,'k
July 15, 1987
File #24-83
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Jr.
Dear Mr. Dibling:
I am attaching copy of Ordinance
reenacting the Code of the City
Ordinance was adopted by the Council
regular meeting held on Monday, July
No. 28727, readopting and
of Roanoke (1979), which
of the City of Roanoke at a
13, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
cc: Mr.
W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. George Co Snead, Jr., Director of Administration and
Public Safety
Mr. M. David ftooper, Chief of Police
Mr. Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 2401!
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Jack B. Coulter, Judge, Circuit Court
Room456 Munlci~x3JBulldlng 215C~urchAv~nue, S.W. Roanoke, VIrglnla24011 (703)981-2541
Mr. Wilburn C. Dibling,
Page 2
July 15, ~987
Jr.
cc: The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk~ Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerkj General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box
13867~ Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie~ Vice President - Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28727.
AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980,
this Council adopted and enacted a new code for the City of
Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as "City Code");
WHEREAS,
sions which
of Virginia
WHEREAS,
said Code, as amended, contains certain provi-
incorporate by reference portions of the Code
(1950), as amended, (hereinafter "State Code");
from time to time, certain of these State Code
sections which are incorporated by reference in the City
Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record
which are set forth in the Acts of Assembly and supplements
and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those
provisions of the City Code which adopt by reference State
Code provisions shall be fully consistent with the appli-
cable State Code sections, as amended;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. The Code of the City of Roanoke (1979), as amended,
a copy of which is on file in the City Clerk's Office, con-
sisting of Chapters 1 through 36, each inclusive, is hereby
readopted and reenacted. Such Code and amendments hereto-
fore and hereafter adopted shall continue to be known as the
Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State
Code incorporated by reference in the City Code, Council
recognizes any amendments made to such sections or provi-
sions of the State Code by the most recent Session of the
General Assembly and hereby expresses the intent and ordains
that such amendments to sections or provisions of the State
Code incorporated by reference in the City Code shall be
included in the City Code verbatim as enacted by the most
recent Session of the General Assembly.
3. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to
exist, and this ordinance shall
upon its passage.
be in full force and effect
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR,
CiTY ATTORNEY
OFFICE OF THE CITY ATTORNEY
July 13, 1987
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mrs. Bowles and ~entlemen:
It has been the recent custom of Council to reenact
and recodify the City Code on an annual basis in order to
properly incorporate in the Code amendments made by the
General Assembly at the previous Session to State statutes
that are incorporated by reference in the City Code. This
is a housekeeping procedure to insure that the ordinances
codified in our City Code are not subject to challenge on
the basis that State statutes incorporated by reference
by City Council have been amended subsequent to Council
action.
As you know, the Code of the City of Roanoke (1979),
as amended, incorporates by reference certain specific
provisions of the Code of Virginia (1950), as amended.
Incorporation by reference is frequently utilized in order
to prevent having to set out lengthy provisions of State
statutes in their entirety. The technique also insures
that local ordinances are always consistent with the State
]aw as is generally required.
The Attorney General has ruled that local governing
bodies may adopt statutes by reference and may also adopt
statutory amendments by reference, provided that the aetion
by the local governing body is subsequent to the. action of
the General Assembly. See Report of the Attorney General
(1981-1982) at 272. By readopting and reenacting the Code
The Honorable Mayor and Members
of City Council
Page 2
of the City of Roanoke (1979), as amended, the procedure
recommended by the Attorney General will be followed.
I recommend that Council adopt the attached ordinance
to readopt and reenact the Code of the City of Roanoke
(1979).
With kindest personal regards, I am
Sincerely yours.
~Vilburn C. Dibling, Jr.
City Attorney
WCDJr:fcf
Attachment
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Administration
and Public Safety
Donald S. Caldwell, Commonwealth's Attorney
M. David Hooper, Chief of Police
Mary F. Parker, City Clerk
Office o~ the
July 15, 1987
File #42-255
Avis Construction Company,
P. 0. ~ox 11985
Roanoke, Virginia 24022
Construction Services of Roanoke,
3812 Bunker Hill Drive, S. W.
Roanoke, Virginia 24018
[ric.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28731, accepting the propo-
sal of Building Specialists, Inc., for construction of a retail
store in the Market Square Parking Garage for lease to Orvis
Roanoke, Inc., in the total amount of $145,000.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 13, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your proposal for construction of a retail store
in the Market Square Parking Garage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room456 Munlcipall]ulldlng 2'lSOnurchAve~ue, S.W.P, oanc~e, VIrglnla24011 (703)981-254t
Office of the Oty Cle~
July 15, 1987
File #42-255
Building Specialists, Inc.
215 South Market Street
Salem, Virginia 24153
Ladies and Gentlemen:
[ am enclosing copy of Ordinance No. 28731, accepting your propo-
sal for construction of a retail store in the Market Square
Parking Garage for .lease to .Orvis Roanoke, Inc., in the total
amount of $145,000.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, July
13, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Mr.
Mr.
Mr.
Mr.
Ms.
Ms.
W. Robert Herbert, City Manager
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah Eo Fitton, Construction Cost Technician
Delores Co Daniels, Citizens' Request for Service
Room456 MunlcipalBulldlng 215(31urchAven~e,S.W. Roono~e,¥1rglnla24011 (703)98~-2541
IN THE cOUNCIL OF THE CITY OF ROANOKE,
The 13th day of July, 1987.
No. 28731.
VIRGINIA,
AN ORDINANCE accepting the bid of Building Specialists, Inc., for
construction of a retail store in the Market Square Parking Garage for
lease to Orris Roanoke, Inc., upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Building Specialists, Inc., made to the City in
the total amount of $145,000.00 for construction of a retail store in
the Market Square Parking Garage for lease to Orris Roanoke, Inc. such
bid being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered said
bidder, which bid is on file
is hereby ACCEPTED.
2. The City Manager or
in the Office of the City Clerk, be and
the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City, upon receipt from
Orris Roanoke, Inc., of a letter of credit in the amount of $95,000.00
meeting the requirements of the City's June 25, 1987, Lease Agreement
with Orris, to execute and attest, respectively, the requisite con-
tract with the successful bidder, based on its proposal made therefor
and the City's specifications made therefor, said contract to be in
such form as is approved by the City Attorney, and the cost of said
work to be paid for
priated by Council.
3. Any and all other bids made to the City for the
work are hereby REJECTED, and the City Clerk is directed
out of funds heretofore or simultaneously appro-
aforesaid
to notify
each such bidder and to express
such bid.
4. In order to provide for
municipal government, an emergency is deemed to exist, and
nance shall be in full force and effect upon its passage.
ATTEST:
to each the City's appreciation for
the usual daily operation of the
this
ordi-
City Clerk.
July 15, 1987
File #42-60-255
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28730, amending and reor-
daining certain sections of the 1957-88 Capital Fund
Appropriations, providing funds in connection with the bid of
Building Specialists, Inc., for construction of a retail store in
the Market Square Parking Garage for lease to Orvis Roanoke,
Inc., in the total amount of $145,000.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Delores C. Daniels, Citizens' Request for Service
Room 456 Municipal Bulk:ling 215 Ci'~urch Avenue, S.W. Rc~noke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28730.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
General Government
Market Square Parking Garage (1-2) .................
Sanitation
Sewage Lateral Replacement (3) .....................
Revenue
$12,623,186
145,000
10,807,288
303,559
(1) Appr. from Gen.
Revenue
(2) Appr. from Third
Party
(3) Appr. from Gen.
Revenue
(4) Accts. Receivable-
Orvis
(5) Misc. Revenue -
Orvis
(A008-052-9591-9003
(A008-052-9591-9004
(A008-056-9550-9003
(X008-1183)
(R008-008-1234-1079
$ 50,000
95,000
(50,000)
95,000
95,000
Accounts Receivable - Orvis Market Sq. Parking (4). $ 95,000
Misc. Revenue - Orvis Market Sq. Parking (5) ....... 95,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Orvis - Roanoke
Market Squarer Parking Garage
17 East Campbell Avenue
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
WRH/LBC/mm
Attachment:
cc:
Bid Committee Report
City Attorney
Director of Finance
Budget and Systems
Citizens' Request for Service
City Engineer
Construction Cost Technician
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
July 13, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Orvis - Roanoke
Market Square Parking Garage
17 East Campbell Avenue
Roanoke, Virginia
I. Background:
Bids for the construction of the Orvis - Roanoke retail store
in the Market Square Parking Garage were publicly opened and
read aloud by the Manager of General Services in his office
at 2:00 p.m. on Monday, July 6, 1987.
Three (3) bids were received with Building Specialists, Inc.,
of Salem, Virginia, submitting the low bid of $145,000.00 and
fifty (50) calendar days construction time.
Project consists of the construction of a retail store in the
three store spaces of Market Square Parking Garage. The pro-
ject was designed for Orvis by Robert G. Lyon Associates,
Inc., Architects/Design Group of Chicago, Illinois, and
reviewed by the City Engineer's Office for compliance with
the City of Roanoke bid requirements.
City's Lease Agreement with Orvis Roanoke Inc., requires
Orvis to deliver to the City an irrevocable letter of credit
in favor of the City in an amount equal to Orvis's portion of
the contract, which is $95~000.00.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents.
B. Amount of the low bid.
C. Fundin~ of the project.
D. Time of completion.
Page 2
III. Alternatives are:
Award a lump sum contract in the amount of $145~000.00 and
fifty (50) consecutive calendar days to Building Specialists,
Inc., of Salem, Virginia, according to the contract documents
as prepared by Robert G. Lyon Associates, Inc.,
Architects/Design Group of Chicago, Illinois, and by Office
of City Engineer, Roanoke, Virginia.
1. Compliance of the bidders with the requirements of the
contract documents was met.
2. Amount of the low bid is acceptable.
Fundin~ shall be furnished by Orvis and the City of
Roanoke. The City of Roanoke is tn provide $50~000.00
for the permanent improvements made to the retail space
and Orvis is to provide the remaining funding. The
$50~000.00 is available in account number
008-056-9550-9065.
Time of construction is quoted as fifty (50) consecutive
calendar days. Orvis had hoped to occupy the premises
by Labor Day. Quoted time is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
contract documents would not be an issue.
2. Amount of the low bid would probably change if re-bid at
a later date.
3. Fundin~ would not be encumbered at this time.
4. Time of completion would be extended and would not per-
mit Orvis to move in in the early fall.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager upon receipt of the required
letter of credit in the amount of $95~000.00 from Orvis, to
enter into a contractural agreement with Building
Specialists, Inc. of Salem, Virginia, for the construction of
Orvis - Roanoke Retail spaces in the Market Square Parking
Garage according to the contract documents as prepared by
Robert G. Lyon Associates, Inc., Architects/Design Group of
Chicago, Illinois, and the City Engineer's Office of Roanoke,
Virginia for the sum of $145~000.00 and fifty (50) con-
secutive calendar days.
Page 3
Authorize the Director of Finance to establish an account
receivable for $95~000.00 to be received from Orvis.
Appropriate $145~000.00 in an account to be established by
the Director of Finance, $95~000.00 from Orvis and the
transfer of $50~000.00 from Capital Fund Account Number
008-056-9550-9065 to the new project account.
E. Reject the other bids received.
Respectfully submitted,
W. Robert Herbert
Kit B. Kiser
RAG/LBC/mm
Attachment: Tabulation of Bids
cc:
Director of Finance
City Attorney
Budget and Systems
Citizens' Request for Service
City Engineer
Construction Cost Technician
William F. Clark
TABULATION OF BIDS
ORVIS - ROANOKE
MARKET SQUARE PARKING GARAGE
17 EAST CAMPBELL AVENUE
ROANOKE, VIRGINIA
Bids opened by General Services at 2:00 p.m. on Monday, July 6, 1987.
LUMP SUM BID NO. of BID
BIDDER - DEDUCTION DAYS BOND
Building Specialists, Inc. $149,000.00 50 YES
- 4~000.00
$145,000.00
Avis Construction Co., Inc. $151,500.00 60 YES
- 5~500.00
$146,000.00 *
Construction Services of $168,500.00 49 YES
Roanoke, Inc. - 3~000.00
$165,500.00
Three exceptions taken to the base bid:
1. Store front metal delivery.
2. Vinyl wall covering in sales area quoted at $20.00 per role.
3. $3,000.00 allowed for three Orvis signs.
Kit B. K~ser
W. Robert Herbert
William F. Clark
Robert G. Lyon Associates,
Architects/Design Group
470 N. Milwaukee Avenue
Chicago, Illinois 60610
Office of City Engineer
Roanoke, Virginia
July 13, 1987
INVITATION TO BID
(Legal Advertisement)
CITY OF ROANOKE, VIRGINIA
ORVIS - ROANOKE
MARKET SQUARE PARKING GARAGE
17 EAST CAMPBELL AVENUE
ROANOKE, VIRGINIA
The legal advertisement for this project was published in the Roanoke Times
and World News on June 12, 1987. Please note the following changes to the
advertisement:
Sealed bids for this project will be received by the City of
Roanoke in the Office of Purchasing and Materials Control by
D. D. Roupe, Manager, General Services, Room 453, Municipal
Building, Roanoke, Virginia 24011, until 2:00 p.m., local
time on Monday, July 6, 1987. All bids so received will be
publicly opened and read aloud at the same date and hour.
A pre-bid conference will be held at the project site, 17
East Campbell Avenue, Roanoke, Virgina, starting at 2:00
p.m., Tuesday, June 30, 1987.
The remainder of the legal advertisement shall remain and apply as published.
Date William F. Clark
Director of Public Works
Office of the Oty C~e~
July 15, 1987
File #9
Mr. Jack L. Shelton
1041 Broad Hill Drive
Vinton, Virginia 24179
Dear Mr. Shelton:
I am enclosing copy of Resolution No. 28734, commending the mem-
bership of the Airport Advisory Commission for their meritorious
service to the City and the traveling public, which Resolution
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room456 Municll:~alBuilding 215~rd'~Avenue,$.W. Roanoke, ¥1rglnlo 24011 (703)981-2541
Office of ~ne O~y Oer~
July 15, 1987
File #9
Mr. Thomas C. Cook
715 West Main Street
Salem, Virginia 24153
Dear Mr. Cook:
I am enclosing copy of Resolution No. 28734, commending the mem-
bership of the Airport Advisory Commission for their meritorious
service to the City and the traveling public, which Resoluti.on
was adopted by the Council of the City of Roanoke
meeting held on Monday, July 13, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
at a regular
MFP:ra
Enc.
456 Munl¢il:~ol Building 215 ~ Av~'~ue, $.W. Roono~e, Virginia 24011 (703) 981-2541
Office cfi the 0~ Oer~
July 15, 1987
File #9
Mr. Lee Garrett
4501 Steele Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Garrett:
I am enclosing copy of Resolution No. 26734, core, ending the mem-
bership of the Airport Advisory Commission for their meritorious
service to the City and the traveling public, which Resolution
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 2t5 Q~urch Av~'~ue, S.W. P, oonc~,~, Virginia 24011 (703) 981-254t
~'flce of ~e ~/~e~
July 15, 1987
File #9
Dr. William R. VanDresser
VPI & SU
210 G. Burruss lfall
Blacksburg, Virginia 24061
Dear Dr. VanDresser:
I am enclosing copy of Resolution No. 28734, cor~mending the mem-
bership of the Airport Advisory Cow£aission for their meritorious
service to the City and the traveling public, which Resolution
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 13, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 MunlcJlDal Building 215 Chura~ Avenue, S.W. I~,onoi~, Vlrglnlo 24011 (703) 98t-254t
July 15, 1987
File #9
Mr. Claude D. Carter
Route ~, Box 407
Daleville, Virginia
24083
Dear Mr. Carter:
I am enclosing copy of Resolution No. 25734, commending the mem-
bership of the Airport Advisory Commission for their meritorious
seryice to the City and the traveling
was adopted by the Council of the City
~eeting held on Monday, July 13, 1987.
public, which Resolution
of Roanoke at a regular
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Munldpal Building 215 Church A,,~nue, S.W. Roonc~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of July, 1987.
No. 28734.
VIRGINIA,
A RESOLUTION commending the membership of the Airport
Advisory Commission for their meritorious service to the
City and the traveling public.
WHEREAS, this City owned and operated Roanoke Regional
Airport, Woodrum Field, for the benefit of the entire Roa-
noek Valley and the traveling public until July 1, 1987;
WHEREAS, on October 7, 1968, this Council created an
Airport Advisory Commission to act in an advisory capacity
to it in matters relating to the operation, use, development
and improvement of the Airport;
WHEREAS, the Airport has grown and flourished under the
able leadership of the Members of the Airport Advisory Com-
mission who have made a considerable contribution of their
management skills and time;
WHEREAS, effective July 1, 1987, ownership and operation
of the Airport passed to the Roanoke Regional Airport Commis-
sion, an independent political subdivision of the Commonwealth;
and
WHEREAS, the members of the Airport Advisory Commission
have served with dedication and loyalty, and each has made a
public spirited contribution to this City, the entire Roanoke
Valley and the general traveling public;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. Council adopts this means of recognizing the public-
spirited contribution, which has been essential to the advance-
ment of the Roanoke Regional
bets and liaison members of
who have served from the day
Airport, of the following mem-
the Airport Advisory Commission
of initial appointment noted
after each name: Carter L. Burgess (September 10, 1984);
William M. Claytor (August 22, 1983); A. Byron Smith (August
9, 1982); Claude N. Smith (February 5, 197§); Jack C. Smith
~October 7, 1968); Sidney A. Weinstein (September 27, 1976);
Martha W. Zillhardt (October 7, 1968); James G. Harvey, II,
City Council Liaison Member (September 8, 1980); Claude Carter,
Botetourt County Liaison Member; Thomas Cook, City of Salem
Liaison Member; Lee Ca rrett, Roanoke County Liaison Member;
Jack L. Shelton, Town of Vinton Liaison Member; and Dr.
William VanDresser, Montgomery County Liaison Member.
copy of
sons.
The City Clerk is directed to forward an attested
this resolution to each of the aforementioned per-
ATTEST:
City Clerk.
Ofl~ce c~ the City Geck
July 15, 1987
File #60-236-304
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28718, amending and reor-
daining certain sections of the 1987-88 General and Grant Fund
Appropriations, providing for~ the acceptance of Office on Youth
Grant #87-I-88 from the State Department of Corrections, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 13, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. James D. Ritchie, Director of Human Resources
Ms. Marion V. Crenshaw, Youth Planner
Room 456 Municipal Building 215 C~rch Avenue, S.W. I~:~'~:~e, Virginia 24011 (703) 981-2541
1987-88 General
an emergency.
WHEREAS,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of July, 1987.
No. 28718.
AN ORDINANCE to amend and reordain certain sections of the
and Grant Funds Appropriations, and providing for
for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same ~re hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ........................
Community Development
Community Planning (2) ..............................
$10,562,721
8,508,011
945,700
253,706
Grant Fund
Appropriations
Youth Services Grant 87-I-8
Revenue
Youth Services Grant 87-I-8
(3-12) .................. $
(13-14) ................. $
46,516
46,516
(1
(2
(3
(4
(5
(6
(7
(8
(9
(10
(11)
(12
(13
(14
Transfers to Grant
Fund
Transfers to Grant
Fund
Reg. Employee
Salaries
Salary Supplement
ICMA RC Retirement
FICA
Hospital Ins.
Life Insurance
Telephone
Admin. Supplies
Training & Devel.
Management Srvcs.
State Grant
Receipts
Local Match
(001-004-9310-9536) $ 10,000
(001-052-8110-9536) (
(035-052-8824-1002)
(035-052-8824-1050
(035-052-8824-1115
(035-052-8824-1120
(035-052-8824-1125
(035-052-8824-1130
(035-052-8824-2020
(035-052-8824-2030
(035-052-8824-2044
(035-052-8824-7015
(035-035-1234-7007
(035-035-1234-7008
10,000)
33,399
900
2,568
2,288
938
296
1,528
2,640
1,185
774
36,516
10,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
July 13, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Office on Youth Grant #87-I-88
I. Back~round:
June 17, 1980, Youth Grant first officially awarded to the
City under the Virginia Delinquency Prevention and Youth
Development Act of 1979.
May 4, 1987, FY 87-88 Youth Grant application was submitted to
City Council.
Youth Grant provides for continuation of coordinated planning
and program implementation of the Office on Youth.
D. Youth Grant budget provides:
Budget Category
Local Match
State Funds Cash In-Kind Total
Personnel 34,241.00 5,248.00 39,489.00
Consultants -0- -0- -0-
Travel & Education
Training 735.00 1,350.00 2,085.00
Rent 2,172.00 2,172.00
Supplies/Operating
Expenses 1,540.00 3,402.00 4,942.00
$36,516.00
$10,000.00 $2,172.00 $48,688.00
Fundin~ for local cash match is included in the FY 87-88
Community Planning budget ($10,000.00) in Account Number
001-052-8110-9536.
Members of Council
July 13, 1987
Page 2
II. Current Situation:
III.
IV.
A. Youth Grant application has been awarded (See Attachment A.)
B. State fundin~ is in the amount of $36,516.00.
C. Council acceptance of State fundin~ and appropriation of local
cash match is needed if the Office on Youth program is to
continue after June 30, 1987.
Issues:
A. Cost
B. Continuity
C. Staff
D. Impact on future City Budgets
Alternatives:
A. Authorize the City Manaser to accept the Youth Grant from the
State Department of Corrections.
1. Cost (local) of Office on Youth in Fiscal Year 1987-88 is
$10,000, which has been appropriated in the FY 1987-88
budget.
2. Continuity of program would be maintained.
3. Staff consisting of Youth Planner and Administrative
Secretary, will continue under the direction of the Chief
of the Office of Cozmmunity Planning.
4. Impact on future City budgets would mean continued City
match of 25 percent of total budget for the Office on
Youth.
B. Do not authorize the City Manager to accept the Youth Services
Grant from the State Department of Corrections.
1. Cost would not be an issue at this time.
2. Continuity would be questionable.
3. Staff consisting of Youth Planner and Administrative
Secretary would be contingent upon the availability of
another funding source.
Members of Council
July 13, 1987
Page 3
Impact on future Cit~ budgets would be the possibility of
more than the 25 percent contribution towards maintenance
of the program.
IV. Recommendations:
It is recommended that City Council adopt Alternative A which will
authorize the following:
Acceptance of Department of Corrections Grant #87-I-88 through
the execution of the proper forms by the City Manager or his
designated representative.
Appropriation of $46,516.00 to accounts to be established by
the Director of Finance for the program, $36,516.00 will be
refunded by the Department of Corrections.
Authorize the transfer of $I0,000 from the Community Planning
budget, Account Number 001-052-8110-9536 to this program as
the City's cash match needed to operate the program for FY
87-88 to the Grant Program Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/kds
cc:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Community Planning