HomeMy WebLinkAboutCouncil Actions 05-11-8728643
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 11, 1987
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call· ~ pr~e~.
The invocation will be delivered by the Reverend R. Kelly
Dampeer, Pastor, Oakland Baptist Church· ~re~en~.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor·
Presentation by the Mayor.
BID OPENINGS
Ae
Bids for construction of the Park Lane, S. W., Duplex
Grinder Sewage Lift Station and Force Main. Fot~c bi~ w~Ae
referred to a comm~ee composed of M~srs. G~and, Chairman, Kl~erand
C~k. PUBLIC HEARINGS
Public hearing on the request of Robert M. and Lynda
H. Lyon that a 330~ foot portion of Eton Road, S. W.,
more specifically described as that portion of Eton
Road, S. W., beginning at its intersection with Red Oak
Lane, S. W., and running in a westerly direction to the
southwest corner of the property designated as Official
Tax No. $160202 and the northwest corner of property
designated as Official Tax No. 5160204, be permanently
vacated, discontinued and closed. Marc J. Small,
Attorney. Adopted Ordinance No. 28643 on first reading.
B. Public hearing on the request of Fralin and Waldron,
Inc., for Medical Facilities of America LI, a Limited
Partnership, that a certain tract of land containing
approximately 3/10 of one acre, being a portion of
Official Tax No. 1440321, and located between Maiden
Lane and Windsor Avenue on the west side of Grandin
Road, S. W., be rezoned from RD, Duplex Residential
District, to C-1, Office and Institutional District,
subject to certain proffered conditions· Robert F.
Peck, Director of Development for Medical Facilities
of America, Spokesman. Adopted Ordinance No. 28644 on first reading.
(6-0, ^~. H~ve!! abstained from ~oting.)
C. Public hearing to receive comments on an amendment to
the City's three-year Housing Assistance Plan·
W. Robert Herbert, City Manager. Adopted0rdinance No. 28645.
(1)
CONSENT AGENDA {Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS· IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
C-3
Minutes of the regular meeting of Council held on Monday,
April 13, 1987.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, corr~issions and com-
mittees appointed by Council, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, corrgnissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (I), Code of Virginia
(1950), as amended.
Qualification of Robert C. Hudson as a member of the
Advisory and Appeal Board, Air Pollution Control, for a term
of four years ending December 31, 1990.
RECOMi~NDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
a. A communication from the Roanoke City School Board
requesting the appropriation of $105,892.00 for the
Alternative Education Program for 1987, and $3,000.00 for
the Chess Program; and transfer of $19,538.00 for roof
repairs at Fallon Park Elementary School. Adopted Ordinance
No. 28646. (7-01
Reports of Officers:
a. City Manager:
Briefings: None.
(2)
10·
Items Recommended for Action:
A report requesting authorization to pursue funding
from the Department of Housing and Cor'~mnity
Development through the Virginia Shelter Grants Program
to allow TRUST to maintain its emergency shelter
facilities· Adopted Ordinance No. 28647.
b. Director of Finance:
I. A report concerning the histor~ of City of Roanoke tax
rate reductions· Ree~ved and filed.
Reports of Committees:
a. A report of the committee appointed to tabulate bids
received for construction of Mud Lick Creek Sanitary
Sewer - Phase I. Robert A. Garland, Chairman. Adopted
Ordinance No. 28648 and 0rdinance No. 28649.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 28624, on second reading, adding a new
§11-13, Monitoring; inspections; stop-work orders, to
Chapter 11, Erosion and Sediment Control, Code of the City
of Roanoke (1979), as amended· Adopted Ordinance No. 28624, (7-0)
Ordinance No. 28627, on second reading, authorizing leasing
of approximately 45,000 square feet of City property
located at the Sewage Treatment Plant, upon certain terms
and conditions. Adopted Ordinance No. 28627. {7-0)
Ordinance No. 28629, on second reading, authorizing the
proper City officials to enter into a Lease Agreement for
the water from the Muse and House Springs upon certain
terms and conditions. Adopted Ordinance No. 28629. {7~0)
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
Vacancies on various authorities, boards, corr~lissions and
committees appointed by Council·
Other Hearings of Citizens:
(3)
Office of the O~y CJenk
May 13, 1987
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 26645, amending the City's
Cor~nunity Development Block Grant Housing Assistance Plan;
and authorizing you or the Assistant City Manager to file
appropriate papers, if necessary, with the United States
Department of Housing and Urban Development to effect such amend-
ment to the City's Plan, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 11, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc,
cc:
Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Corrgnissioner/Zoning
Administrator
Mr. tt. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room456 MunldpalBuildlng 215 C~urch Avenue, S.W. Roanoke, Vlrglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
?
The llth day of May, 1987.
No. 28645.
AN ORDINANCE amending the City's Community Development Block Grant
Housing Assistanee Plan; authorizing the City Manager or the Assistant
City Manager to file appropriate papers, if necessary, with the United
States Department of Housing and Urban Development to effect such amend-
ment to the City's Plan; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City's Community Development Block Grant Housing
Assistance Plan (HAP) current three-year period (1985-1988) goal of
200 existing housing subsidy
housing units, as requested
Council dated May 11, 1987.
2. The City Manager or
units be amended by the addition of 100
in the report of the City Manager to
the Assistant City Manager be, and they
are hereby authorized to file such papers as may be necessary with the
United States Department of Housing and Urban Development in order to
provide for the aforesaid amendment to the City's Community Development
Block Grant Housing Assistance Plan.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 11, 1997
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendment to the Housing Assistance Plan
15ackground
A. Housing Assistance Plan (HAP) is _a required part of the Community
Development Block Grant (~DBG) program which describes local housing
conditions and sets quantitative goals for providing housing to low and
moderate income residents.
1. Description o~f current housing stock is provided in the HAP.
2. Goals for providing housing assistance for a one-year period and
for a three-year period are included in the HAP.
15. Entitlement communities must prepare a HAP according to statutory
requirements to receive CDBG funds.
1. Roanoke City's HAP is used b_y_ HUD to monitor the City's provision
of assisted housing, and to allocate ho--using assistance funds to
the City.
2. Performance under the HAP is one factor considered by HUD in their
annual grantee pecformance review.
3. HUD approves or disapproves assisted housing applications in the
City based in part upon the goals in the HAP.
II.
Current Situation
A. Roanoke Redevelopment and Housing Authority (RRHA) has been invited to
apply for 71 units under the HUD Housing Voucher Program.
1. Vouchers provide rent subsidy for low and moderate income residents
to rent existing housing of their choice.
2. Vouchers and similar programs help City .residents live in decent,
safe and sanitary housing.
15. Current HAP (effective through September 1988) must be amended to
provide for these additional units, and to provide for anticipated
needs in the near future.
May 11, 1987
Page 2
1. Current three year goal for existin~housing subsidy is 200 units.
2. City has received 169 units - including 100 units to provide for
residents displaced by the 1985 floods.
3. RRHA has applied for 71 additional vouchers.
#. Project self-sufficiency, if reactivated in near future, would
provide 50 more rent subsidy vouchers that must be included in HAP.
Proposed amendment to HAP increases three year goal o£ existing housing
assistance from 200 units to 300 units.
III. Issues:
A. Applications for assisted housing in the City.
15. Provision of decent affordable housing to low-income citizens.
C. Goal of eliminating substandard housing in the City.
D. Cost to City.
E. Financial Benefit to City.
IV.
Alternatives:
A. Approve the amendment to the three-year HAP as attached, and
authorize the City Manager to submit these documents to HUD for their
approval.
1. Applications for assisted housing in the City would have a chance
of being approved by HUD. Without the amendment, HUD will not
approve the applications.
2. Provision of decent affordable housing to low-income citizens would
be enhanced by allocation of additional rent subsidies to City by
HUD.
Goal of eliminating substandard housing in the City will be
addressed by providing possibility that additional subsidy
applications will be funded, and by provisions of additional
income to property owners to allow for property repair and
maintenance ·
Cost to City is nothing.
Financial Benefit to City would result from the additional rental
income to property. The pending application by RRHA for 71
housing vouchers means an estimated $950,000 of "basic" revenue
coming into the City to landlords, and businesses over the
five year contract period.
May 11, 1957
Page 3
CC:
Do not approve the amendment to the three-year HAP as attached.
1. Applications for assisted housing in the City will not be
considered by HUD until the current HAP is updated in September
1988.
2. Provision of decent affordable housing to low-income citizens
would not be enhanced.
3. Goal of eliminating substandard housing in the City would be more
difficult to achieve.
#. Cost to the City would be nothing.
Financial benefit to City would be nothing.
Recommendation is to adopt Alternative "A", to approve the amendment to
the three-year HAP as attached, and authorize the City Manager to submit
these documents to HUD for their approval.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Executive Director, City of Roanoke Redevelopment and
Housing Authority
U.S. DEPARTMENT OF HOUSING AND URBAN OEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ENTITLEMENT PROGRAM
HOUSING ASSISTANCE PLAN
OMB No. 2506-00~3
NAME OF COMMUNITY
City of Roanoke, Virginia 2. GRANTNUMSER
FROM: October 1, 1985 TO:September 30, 1988
4. IDATE DP SUEM~$$1ON 4..~] Original [] Revision ~ Amendment
s, HUD APPROVAL
[Dat~l
PART I - HOUSING ASSISTANCE NEEDS
TABLE I - HOusING STOCK CONDiTiONS
I STANDARD UNITS SUBSTANDARD UNITS SUBSTANDARD UNITS SUITABLE FOR REHAB
I
TENURE OCCUPt ED UNITS
6 Owner 21. 307 341 I 1,122 170 1-010 ~n~ I ]13
? Renter 17.065 6R2 I ] . 2R5 34? 964 916 I ] 71
TABLE II - RENTAL SUBSIDY NEEDS OF LOWER INCOME HOUSEHOLDS
ELDERLY SMALL FAMILY LAR. GE FAMILY TOTAL
8 Very Low Income 42R 1 .390 168 1,986
9 Percent 27 % 7~ % 8 % 100%
10 Other Lower Income 132 945 127 1,204
tl ETR 2~ 125 25 170
12 To be Displaced 30 20 5 55
13 Total I 61~ 2.480 3~5 3,415
14 Percent ! ], ~ % 73 % 9 % 100%
PARTII-THREE YEAR GOAL
~6--~ Owner
REnter
TABLE I - UNITSTO BE ASSISTED
NEW ! CONVERSION ]O
REHABILITATION
20~F
330
CONSTRUCTION I STANDARD UNITS
M ] N
HOME
IMPROVEMENTS
o
7S1
0
54 0
1043 ~313 100 40 I
470
{UNITS EXPECTED TO ASS,ST LOWER INCOME HOUSEHOLDS)
9641354 I 158 39 0 I [ 7670
39Q I 320 60 10 I
TABLE II - LOWER INCOME HOUSEHOLDS TO RECEIVE RENTAL SUBSIDIES
ELDERLY SMALL FAMILY I LARGE FAMILY
17 Owner
18 Renter
Households to be Assisted
135 i 470 75
20 % [ 69 % 11 %
TOTAL
S
TABLE III - GOALS FOR HUD RESOURCES: SUBJECT TO LOCAL REVIEW AND COMMENT
TOTAL
68O
680
100%
ELDERLY SMALL FAMILY LARGE FAMILY
T U v
!1 ] Households to be Assisted 135 470 75
HOUSING TYPE PREFERENCE [Maximum Number of Units that will be Acce~ted]
NEW REHAB EXISTING
231 [] Check this box if the al)si/cant wishe~ to review State Housing Agency, proposals within i~ /urisdiction.
PART III - GENERAL LOCATIONS
the general locations of proposed assisted housing.
HUD-7091.1
CITY CouNCIL
The flcenokeCity C~um~II. will hold a public hearing on Mon-
day, May 11. 1987, at 7.30 p.m., o~ aa soon thereafter es the
matter may b~tlilmrd, In the City Council Chambers, fourth flo~,
of the Munlclp~ Building; In order to consider an amendment to
t.he City's three-year Ho~ln~ Assistance Plan (HAP) for eubmle.
sion to the United Stataa Department of Housing and Urbe.
Development (HUD) for review and approval.
The City's HAP daacrlbe~ local housing condftloo", and ~
iqnUantltatlve goals for providing housing to Iow- and moderate-
come resident,,.
The three-year HAP ~ovors the period from October 1, 1984,
through September 30 1988. The amendment will provtde for an
additional goal of 100 ®xl",ting housing rent subsidy vouchers for
Iow and moderate Income families.
The City's HAP I", a besl~ upon which HUD approves or
disapproves "-"'-'-!sted housing In the C ty and agaln",t which HUD
monitors the City's provision of assisted housing.
Addltlenai Information may be obtained from the City's Build-
lng Inspectlo~Del~t~m. en~t, Room 170 (703) 981-2221, or the
City'", Grant..~.,...,_,,,~ Office, Room 362 (703) 981-2141,
_Municipal Building, 215 Church Avenue; $.W.. Roanoke. Virginia.
Ma~, F. Pall(or
Clt~ Clerk
ROANOKE TIMES & WOP. LD NEWS
NOTICE OF PUBLIC HEARING
BEFOR~ THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on Monday, May 11,
1987, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chambers, fourth floor of the Municipal Building, in order to
consider an amendment to the City's three-year Housing Assistance Plan (HAP)
for submission to the United States Department of Housing and Urban Develop-
ment (HUD) for review and approval.
The City's HAP describes local housing conditions and sets quantitative
goals for providing housing to low- and moderate-income residents.
The three-year HAP covers the period from October 1, 1985, through
September 30, 1988. The amendment will provide for an additional goal of
100 existing housing rent subsidy vouchers for low and moderate income
families.
The City's HAP is a basis upon which HUD approves or disapproves assisted
housing in the City and against which HUD monitors the City's provision of
assisted housing.
Additional information may be obtained from the City's Building Inspection
Department, Room 170 (703) 981-2221, or the City's Grants Compliance Office,
Room 362 (703) 981-2141, Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Mary F. Parker
City Clerk
Please publish in the non-legal section of the newspaper on Friday, May 1, 1987.
Please submit bill to:
Office of Grants Compliance
Room 362, Municipal Building
Roanoke, VA 24011
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of ~he ~cryor
May 7, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, May 11, 1987,
to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and corrgnittees appointed by
Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Sincere ty ,
Noel C. Taylor~,
May o r
NCT:se
Room 452 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2~44
Office of the City Cle~
May 13, 1987
File #15-199
Mr. James L. Hancock, Chairman
Advisory and Appeal Board
Air Pollution Control
3221 Troy Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Hancock:
This is to advise you that Robert C. Hudson has qualified as a
member of the Advisory and Appeal Board, Air Pollution Control,
for a term of four years ending December 31, 1990.
Sincerely,
~,~ary F. Parker, CMC
City Clerk
MFP:ra
Room456 MunlclpalBuildlng 215 C~urch Avenue, S.W. Roano~e, Vlrglnia24011 (703)98%2541
0-2
Oath or Affirmation of Office
~ta~e o] Virginia, ~it~ o] Roanoke, to .wi~:
I, Robert C. Hudson
, do S~afflrm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Advisory and Appeal Board, Air Pollution Control
for a term of four years, ending December 31, 1990.
according to the best of my ability.
Subscribed and sworn to before me, this /t~, ~ Clerk
Oftlce o~ ihe City Oerk
April 15, 1987
File #199
Dr. Robert C. Hudson
606 North Broad Street
Salem, Virginia 24153
Dear Dr. Hudson:
At a regular meeting of the Council of the City of Roanoke held
on Monday, April 13, 1987, you were elected as a member of the
Advisory and Appeal Board, Air Pollution Control for a term of
four years ending December 31, 1990.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, third floor of the
Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely,
Mary F. Parker, CMC
City Clerk
~{FP:ra
Eno.
ce: Mr. James L. Hancock, Chair~aa, Advisory and
Air Pollution Control, 3221 Troy Avenue,
Virginia 24012
Appeal Board,
W., Roanoke,
456 Municipal Building 2t5 Church Avenue, SW. Roonoke, Virginia 24011 (703) 981-2541
O~ce of the Ci~/Cle~
i{ay 13, 1987
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
[ am attaching copy of Ordinance No. 28646, amending and reor-
daining certain sections of the 1986-87 General and Grant Funds
Appropriations, to provide for the appropriation of $105,892.00
for the Alternative Education Program for 1987, and $3,000.00 for
the Chess Program; and transfer of $19,538.00 for roof repairs, at
Fallon Park Elementary School, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May Il, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia
2403!
Mr. W. Robert Herbert, City Manager
Room 456 Municipal Building 215 O~urch Av~'~ue, S,W. Roanoke, Virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
Ihe ll~h day of May, 1987.
No. 28646.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1986-87 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Education $51,195,416
Instruction (1) .................................. 29,621,947 ·
Capital Outlay (2) ............................... 622,532
Other School Expenditqres (3-4) .................. 385,280
Grant Fund
Appropriations
Education $ 9,114,752
Alternative Education 86-87 (5-17) ............... 225,892
Chess Program 86-87 (18) ......................... 3,000
Revenue
Education
Alternative Education 86-87 (19) .................
Chess Program 86-87 (20) .........................
$ 9,114,752
225,892
3,000
(1) Other Instructional
Costs
(2) Alterations of Bldgs.
(3) Contingency
(4) Transfers to Grant
Fund
(5) Teachers
(6) Clerical
(7) Social Security
(8) Retirement
(9) Group Life Insurance
(10) Health Insurance
(11) Travel
(12) Utilities
(13) Telephones
(14) Insurance
(15) Rent/Lease of
Facilities
(16) Supplies
(17) Participant Transp.
(18) Instructional
Materials
(19) Local Match
(20) Contribution
(001-060-6002-6055-0308) 8(105,892)
(001-060-6010-6085-0514) 19,538
(001-060-6012-6065-0701) ( 19,538)
(001-060-6012-6065-0801) 105,892
(035-060-6410-6005-0113) 82,790
(035-060-6410-6005-0116) 8,400
(035-060-6410-6005-0204) 4,121
(035-060-6410-6005-0206) 6,504
(035-060-6410-6005-0208) 415
(035-060-6410-6005-0210) (1,580)
(035-060-6410-6005-0402) 558
(035-060-6410-6005-0328) 920
(035-060-6410-6005-0329) 160
(035-060-6410-6005-0218) 200
(035-060-6410-6005-0220) 780
(035-060-6410-6005-0309) 1,048
(035-060-6410-6005-0314) 1,576
(035-060-6929-6030-0309) 3,000
(035-060-6410-1101) 105,892
(035-060-6929-1103) 3,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
May 11, 1987
'87 ?.!:22
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request for Appropriation of Two Grants
and Transfer of Funds within School Accounts
I have reviewed the attached request to appropriate funds
for two grants and transfer funds within the School Board's General
Fund budget. The Alternative Education program is currently funded
with $120,000 in federal funds which were previously appropriated.
This report will appropriate a local grant match of $105,892 to the
grant. Funding for the local match of $105,892 is available within
the Instruction category of the School Board General Fund accounts
in a line item account, "Other Instructional Costs". This line item
had an original budget of $383,318 and will have $73,203 of unobli-
gated funds remaining if Council approves this transfer. The Chess
program grant is funded by a $3,000 contribution from Dominion Bank.
This report also requests that City Council approve a
transfer of $19,538 from "Other School Expenditures" category of
education accounts to the "Capital Outlay" category of education
accounts in the City's General Fund for roof repairs.
I recormnend that you concur with this request of the
School Board.
JMS:dp
'~1 Edwin R. R~inour, Chairman
William Whii[¢, Sr., Vice Chairman
Donald ~ar~ol
/,.---Roanoke
City School oard
Sallye T. Coleman
LaVcrne B, Dillon
David H. Usk
James M. Turn~r, Jr,
Frank P. Tara. Superintend~n~
~ichard L I~elley. Clerk of the Board
P.O Box 13105, Roanoke. Virginia ~4031 · 70~-981-~81
April 15, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of April 14
1987, the School Board respectfully requests City Council to appropriate the
following funds to school accounts:
Grant No. 6410
$105,892.00 for the Alternative Education Program
for 1987 to provide instruction and guidance
services to secondary level students who are at
risk of leaving school. This appropriation
represents local match funds in support of
$120,000 previously appropriated.
Grant No. 6929
$3,000.00 for the Chess Program to provide
instructional materials for the program and will
allow needy students to participate in area chess
tournaments. The funds were contributed by
Dominion Bank.
The Board further requests City Council to transfer $19,538 from the
School Board Contingency account to the Roof Repair Account to provide
funds to repair the roof at Fallon Park Elementary School.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
r. Wil Dibling
r. Joel Schlanger (with accounting details)
Excellence in Education
RO&NOKE CITY SCHOOL BO&RD
Roanoke, Virginia
APPROPRIATION REOUE~T
Alternative gdumation
b#lO
0~5-060-h~10-6005-0113
0~5-0~0-b~10-~005-0116
035-OhO-b~lO-6005-020~
095-OhO-6~lO-hO05-0206
035-ObO-b~lO-6005-0208
035-0~0-6a10-6005-0210
095-0h0-6~10-6005-0~02
035-060-6~10-b005-0~28
035-060-6~lO-bOOh-O~2q
035-0b0-6~10-~005-0218
O~5-ObO-b~10-6005-0220
035-060-~10-6005-030q
035-ObO-6~10-bO05-031~
Clerical
Social Security
Retirement
Group LiFe Insurance
Health Insurance
Travel
Utilities
Telephones
Rent/Lease of Facilities
Supplies
Participant Transportation
Total Appropriation Omit Z4B
8 82.7q0.00
4,121.00
6.50~.00
415.00
1,580.00)
558.00
q20. O0
lbO. O0
200.00
780,00
1,048.00
1,576.00
s 3.osd.g2. oo
035-060-h410-1101
Local Match
8.j=g?_,.8 g2. oo
The Alternative Education Pro{ram for lq87 eill provide instruction and
Kuidance services to secondary level students ,ho are at risk o£ leavin~
school due to poor academic achievement, low or unrealistic self-concept, or a
poor underetandin{ of academic preparation required to achieve their career
interests. A previous appropriation of 8120,000 will be reimbursed by Federal
funds. The above appropriation represents local match funds to be used for
the p~o~ram, to be taken from account 001-050-6002-6055-0308. The total ~rant
appropriation sill be 8225.8g2. The pro6ram sill end June 30, 1987.
April 1~, lq87
RO~NOK£ CITY SCHOOL BOIRD
Roanoke. Virginia
APPROPRIITION 9EOUEST
Chess Pro,res 8b-87
035-ObO-bg2g-6030-O30q Instructional Materials
$ ~t 000. O0
095-060-6929-1103 Contribution
9 _~ 000. O0
The contribution o£ $3,000 from Dominion Bank will be used to provide
instructional materials for the Chess Program and will allow needy students to
participate in area chess tournaments.
April 1~, 1987
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
Roof Repairs - Fsllon Park School
O01-OhO-bOlO-b085-051~ tlteration cf Buildings
~ 19,5~8.00
O01-ObO-bO12-bOhS-0701 Continhency
The transfer of $19,538 from the School Board Contingency account
(&ppropriation Unit ZL1) to the Capital category will pfc tde funds for the
repair of the roof at Yallon Park School (Appropriation Unit ZJ1), which was
recently daaa8ed as the result of inclement weather.
April 1#, 1987
Office o~ ~e City Clen~
April 29, 1987
File #467
~ir. Edwin R. Feinour, Chairman
Roanoke City School Board
3711Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Feinour:
A communication from the Roanoke City School Board requesting the
appropriation of $105,892.00 for the Alternative Education
Program for 1987, and $3,000.00 for the Chess Program; and
transfer of $19,538.00 for roof repairs at Fallon Park Elementary
School, was before the Council of the City of Roanoke at a regu-
lar meeting held on Monday, April 27, 1987.
On motion,
deferred until the
1987, at 7:30 p.m.
duly seconded and unanimously adopted, the request was
regular meeting of Council on Monday, May 11,
Sincere'~y, Pl~,~
~{ary F. Parker, CMC
City Clerk
MFP:ra
cc:
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert tlerbert, City Manager
Mr. Wilburn C. Dibting, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room456 Munk:lpalButlding 215(~urchAve~ue, S.W. Roanoke, Vlrglnlo24011 C703)981-2541
Office of the City C]en~
May 13, 1987
File #178-236-?~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28647, authorizing you to
pursue funding from the Department of Housing and Community
Development (DHCD) through the Virginia Shelter Grants Program
(VSGP) and to execute and file such certifications as are
necessary with the DHCD, in order to obtain a grant of funds to
provide for certain emergency shelter services for families and
individuals in the City, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 11, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr,
Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room4..'.'.'.'.'.'.'.'.~S MuniclpalOutldlng 215 0nurch Avenue, S.W. Roanoke, Virg~nla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ll-'-th day of May, 1987.
No. 28647.
AN ORDINANCE authorizing the City Manager to pursue funding
from the Department of Housing and Community Development (DHCD)
through the Virginia Shelter Grants Program (VSGP) and to exe-
cute and file such certifications as are necessary with the
DHCD in order to obtain a grant of funds to provide for certain
emergency shelter services for families and individuals in the
City; and providing for an emergency.
WHEREAS, Roanoke Valley Trouble Center, Inc. (TRUST) is a
provider of emergency shelter services to families and indivi-
duals in the City of Roanoke. and TRUST desires to pursue a pro-
gram of rehabilitation of its existing facility to meet Building
Code standards for emergency shelter space; and
WHEREAS, the initial application for such funding was sub-
mitted May 1, 1987. subject to approval of Council, and this
Council endorses the application for funding from the Depart-
ment of Housing and Community Development in order to enable
TRUST to maintain its emergency shelter facilities.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke
1.
ing in
and Community Development
that:
The City Manager is hereby authorized to pursue fund-
the amount of $19,644.00 from the Department of Housing
through the Virginia Shelter Grants
Program for the provision of emergency shelter services to
families and {ndividuals in the City, and to exeoute and file
such certifications as are necessary with the Department to
obtain the grant of such funds, to accept such grant if awarded
to the City, and to execute the requisite grant agreement.
2. The City Manager is further authorized to execute a
subgrant agreement, with Roanoke Valley Trouble Center, Inc.
as subgrantee, subject to the requirements of the VSGP, pro-
viding for the administration and use of these funds, con-
tingent upon the award of the grant
the above referenced purpose; such
to form by the City Attorney.
3. In order to provide
the municipal government, an
this ordinance shall be in
to the City of Roanoke for
agreement to be approved as
for the usual daily operation of
emergency is deemed to exist, and
full force and effect upon its
passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 11, 1987
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
REQUEST AUTHORIZATION FOR CITY MANAGER TO PURSUE FUNDING
FROM THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
(DHCD) THROUGH THE VIRGINIA SHELTER GRANTS PROGRAM (VSGP)
TO ALLOW TRUST TO MAINTAIN ITS EMERGENCY SHELTER FACILITIES
I. BACKGROUND
A. City Manager commissioned a Task Force on Homelessness in December,
1986 to study the issue and publish its findings.
B. The City of Roanoke and local shelter providers are working to meet the
needs of families and individuals requiring shelter.
C. Families and individuals whose need for shelter results from crisis
situations have fewer options than other homeless persons.
D. TRUST is one of the few agencies which offers temporary (2O-hour),
emergency shelter to persons in crisis.
II. CURRENT SITUATION
VSGP funds are available to localities to assist service providers such
as IRUST with the rehabilitation of existing structrures to meet
building code standards for emergency shelter space.
B. VSGP requires that grant recipient must be local governing body.
C. TRUST has a project ready to go and has expressed a need for the grant
funds.
III. ISSUES
A. Impact on Services in City.
B. Funding.
C. Timing.
IV. ALTERNATIVES
A. Authorize the City Manager to pursue funding through the VSGP~ thus
allowing TRUST to maintain its shelter facilities.
May 11, 1987
Page 2
Impact on services in the City would be positive, maintaining the
current level of emergency shelter service for families and
individuals in crisis.
Funding is available, if the grant is approved, from sources as
listed:
Virginia Shelter Grant Program $19,644
TRUST (In-kind contribution) $28 ~ 260
$47,900,
No City funds are required.
3. Timing is important. Initial application was submitted May 1, 1987
subject to approval of City Council. In order to insure that this
application will receive due consideration, Council approval must
be transmitted promptly.
Do not authorize City Manager to pursue funding through the VSGP.
1. Impact on services in the City could be negative if plans to
maintain shelter facilities are delayed or abando,,ed.
2. Funding would not be an issue. However, a valuable source of funds
to the community would be lost.
3. Timing would not be an issue·
RECOMMENDATION
It is recommended that City Council endorse the application to the Virginia
Shelter Grants Program (VSGP) designating TRUST as the subgrantee and
authorize the City Manager to execute the required certitications as well
as the grant agreement and a subgrant agreement with the Roanoke Valley
Trouble Center, Inc. (TRUST) if the funds are awarded to the City.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
CCl
City Manager
City Attorney
Director of Finance
Director of Human Resources
Grants Monitoring Administrator
Housing Development Coordinator
LOCAL GOVERNMENT GRANTEE
VIRGINIA SHELTER GRANTS PROGRAM
CERTIFICATIONS BY THE CITY MANAGER
I, W. Robert Herbert, City Manager of the City of Roanoke, certify
that the local government will oversee and monitor the use of funds received
under this program as required by HUD regulations, federal law, and the laws
of the Commonwealth of Virginia.
I certify that the local government will comply with all program
requirements set forth in the VSGP Grant Application Manual (1987) and in
the Federal Re~ister at 24 CFR Part 575, and will:
1. Require that shelter services be provided on a non-discriminatory
and non-religious basis;
2. Require that shelter facilities be maintained in safe and
sanitary operating conditions;
3. Require that buildings improved with VSGP funds for use as
homeless shelters be maintained as a shelter for at least
three years; and
4. Assure that VSGP funds will be matched locally either by the
local government or by other designated sources.
W. Robert Herbert
Date
LETTER OF AGI~EMENT
The City of Roanoke, "LOCAL GOVERNMENT", and ROANOKE VALLEY TROUBLE CENTER,
INC. (TRUST), "PROVIDER", in consideration of their mutual desire to provide
emergency shelter for homeless persons in the City of Roanoke, agree to
execute a sub-grantee agreement for PROVIDER to conduct project activities
set forth in the VSGP (1987) grant application submitted to the State by
LOCAL GOVERNMENT. If the grant application is approved and grant finalized,
each party will act in a manner that facilitates prompt signing of the sub-
grantee agreement.
Local Government Official
Shelter Provider Representative
Date Date
cmo o~ m3ANO~<Z. VA. CITY r,,, ~-:... ¢¢ r..;: i:i
May 11, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Request of David A. Bowers
asked that
amount of funds not collected by
tax sources Council members have
since fiscal year 1977.
By letter dated May 6, 1987, Councilman Bowers has
I furnish City Council with information regarding the
the City of Roanoke from the four
found suitable to cut tax rates
What these figures represent are the total amount of
revenue that the City of Roanoke would have had available to spend
if the Council had not reduced the tax rate in each category.
Personal Property
Real Estate
Utility Tax
Business & Occupational License Fees
Total
$ 9,167,987
43,146,562
55,486,110
20,600,000*
8128~400~659
The attachment provides you the information on each
individual tax except Business & Occupational License Fees. I do
not believe that any City in this country can show this type of
record.
* Difficult to figure as this category had so many different rate
changes, but we believe the overall reductions averaged approxi-
mately 60%. 50% is used for an average figure.
Honorable Mayor and Members of City Council
Page 2
May 11, 1987
me.
Should you require further information, please contact
D~,~ctor of Finance/
JMS:dp
Attachment
CHART I
COMPARISON OF ACTUAL PERSONAL PROPERTY TAX COLLECTIONS
TO COLLECTIONS IF RATE HAD NOT BEEN REDUCED
FY
76-77
77-78
78-79
79-80
80-81
81-82
82-83
83-84
84-85
85-86
86-87
87-88
PERSONAL
PROPERTY TAX
COLLECTIONS
$3,922.475
4,346 286
4,878 855
4,703064
5,062 647
5,639 254
6,295 853
7,321 161
8,141 005
9,005 539
9,298,000
9,800,000
(Eat.)
(Eat.)
TAX
RATE
$4.10
4.10
4.10
3.75
3.75
3.75
3.75
3.70
3.60
3.45
3.45
3.45
COLLECTIONS
IF RATE
NOT REDUCED
N/A
N/A
N/A
$ 5,142 017
5,535 161
6,165 584
6,883 466
8,112 638
8,661 096
10,702,235
11,049 796
11,646 377
ANNUAL
REVENUE
LOST
N/A
N/A
N/A
$ 438,953
472,514
526,330
587,613
791,477
1,056,231
1,696,696
1,751,796
1,846,377
CUMULATIVE
REyENUE
LOST
N/A
N/A
N/A
$ 438,953
911,467
1,437,797
2,025,410
2,816,887
3,873,118
5,569,814
7,321,610
9,167,987
COMPARISON OF ACTUAL REAL ESTATE TAX COLLECTIONS
TO COLLECTIONS IF RATE HAD NOT BEEN REDUCED
CHART II
FY
76-77
77-78
78-79
79-80
80-81
81-82
82-83
83-84
84-85
85-86
86-87
87-88
REAL COLLECTIONS
ESTATE TAX TAX IF RATE
COLLECTIONS RATE NOT REDUCED
$14,384,438 $1.64 N/A
16,683,861 1.60 $17,100,958
17,050,578 1.50 18,641,965
16,969,077 1.46 19,061,155
16,683,853 1.46 18,740,766
18,553,489 1.38 22,049,074
19,937,827 1.35 24,220,768
20,825,759 1.35 25,299,441
21,013,566 1.33 26,719,028
22,524,251 1.30 28,415,209
23,385,163 (Est.) 1.29 29,729,974
25,573,550 (Eat.) 1.27 * 33,024,112
* Propoeed tax rate
ANNUAL
REVENUE
LOST
N/A
S 417,097
1,591,387
2,092,078
2,056 913
3,495 585
4,282 941
4,473 682
5,050 548
5,890 958
6,344 811
7,450:562
CUMULATIVE
REVENUE
LOST
N/A
$ 417,097
2,008,484
4,100,562
6,157,475
9,653,06Q
13,936,001
18,409,683
23,460,231
29,351,189
35,696,000
43,146,562
COMPARISON OF ACTUAL UTILITY TAX COLLECTIONS
TO COLLECTIONS IF RATE HAD NOT BEEN REDUCED
CHART III
FY
76-77
77-78
78,~79
79-80
80-81
81-82
82-83
83-84
84-85
85-86
86-87
87-88
UTILITY TAX
COLLECTIONS
,~ 6,540,758
6,549,060
6,332 552
6,108 892
5,909 334
5,602 388
5,888 956
6,430,235
6,752 ,024
6,924 ,286
7,450,000
7,748,000
(Eat.)
(Eat.)
TAX
RATE
20.0%
17.5%
15.0%
14.0%
11.5%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
COLLECTIONS
IF RATE
NOT REDUCED
N/A
$ 7,484 640
8,000 697
8,520 073
9,582 703
11,204 776
11,777.912
12,860 470
13,508.000
13,848 S12
14,900 000
15,496 000
ANNUAL
REVENUE
LOST
N/A
$ 935,580
1,668,145
2,411,181
3,673,369
5,602,388
5,888,956
6,430,235
6,754,000
6,926,256
7,450,000
7,748,000
CUMULATIVE
REVENUE
LOST
N/A
935,580
2,603,725
5,014,906
8,688,275
14,290,663
20,179,619
26,609,854
33,363,854
40,288,110
47,738,110
55,486,110
Office c/the City Cle~
May 13, 1987
File #27
H. Hawner Gay and Company,
P. O. Box 11908
Lynchburg, Virginia 24506
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28649, accepting your propo-
sal for Mud Lick Creek Sanitary Sewer Phase I Project, in the
total amount of $599,935.68, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 11, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric,
CC: Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Delores C. Daniels, Citizen's Request for Service
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Engineer
Kit B. Kiser, Director of Utilities and Operations
Room 456 Munlcll0al Building 2t5 G'~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-254t
May 13, 1987
Fi le #27
Aaron Jo Conner General Contractor,
Po O. Box 6068
Roanoke, Virginia 24017
[nc.
Marshall Construction Company,
Route 3, Box 1170
Danville, Virginia 24540
InCo
Prittaman and Pace, Inc.
P. O. Drawer 4667
Martinsvitle, Virginia 24115
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28649, accepting the bid of
R. Hamner Gay and Company, Inc., for Mud Lick Creek Sanitary
Sewer - Phase I Project, in the total amount of $599,935.68,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, May 11, 1987.
On behalf of the Council, I
for submitting your proposal
Sanitary Sewer - Phase I.
would like to express appreciation
for construction of Mud Lick Creek
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eneo
Room 456 Municipal D,~ildlng 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of May, 1987.
No. 28649.
AN ORDINANCE accepting the bid of H. Hamner Gay and Co., Inc.,
for Mud Lick Creek Sanitary Sewer - Phase I Project upon certain
terms and conditions, and awarding a contract therefor; authorizing
the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work;
and providing for an emergency.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
The bid of H. Hamner Gay and Co., Inc., in the total
amount of $599,935.68, for Mud Lick Creek Sanitary Sewer - Phase I
Project, such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the
work are hereby REJECTED, and the City Clerk is directed
each such bidder and to express to each the City's
such bid.
4. In order to provide for
aforesaid
to notify
appreciation for
the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.~
Office of the City Clerk
May 13, 1987
File #27-60
Mr. Joel ~4. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchIanger:
I am attaching copy of Ordinance No. 28648, amending and reor-
daining certain sections of the 1986-87 Sewage Fund
Appropriations, to provide for appropriation of funds in connec-
tion with the award of a contract to H. Hamner Gay and Company,
Inc., for construction of Mud Lick Creek Sanitary Sewer, Phase I
Project, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 11, 1987.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Mr.
Mr.
Ms.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Delores C. Daniels, Citizen's Request for Service
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Engineer
Kit B. Kiser, Director of Utilities and Operations
Room 456 Munlcl~0ol Buildln9 215 Church Avenue, S.W. Roanc~e, ¥1rginla 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The l~th day of May, 1987.
No. 28648.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Sewage Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Sewage Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Outlay from Revenue
Mud Lick Sewer Land Purchase I & II (1) .............
Construction Contingency (2) ........................
Garden City Sanitary Sewer (3) ......................
$ 2,261,832
654,655
20,959
(1) Appr. from General
Revenue (003-056-8418-9003) $ 630,000
(2) Appr. from General
Revenue (003-056-8405-9003) (597,750)
(3) Appr. from General
Revenue (003-056-8415-9003) (32,250)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
CITY ['i.[i? < "+CF/ Roanoke, Virginia
May 11, 1987
'87 HAY-5 AP:l
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for Mud Lick Creek Sanitary
Sewer - Phase I
I concur in the recommendation of this Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Maoager
WRH/VRD/mm
Attachment: Bid Committee Report
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
RECEi¥?
'87
Ronorable ~a¥or and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for Mud Lick Creek Sanitary
Sewer - Phase I
Roanoke, Virginia
May 11, 1987
I. Background:
me
Fiscal Year 1985-1986 Budget, approved by City Council, con-
tained various Capital Improvement and Maintenance projects
in the Sewer Enterprise Fund Budget. Included in the
approved budget were funds for replacement of the Mud Lick
Creek Sanitary Sewer from the Roanoke River Interceptor
upstream to Grandia Road, S.W.
Be
Project was separated into two phases. Phase I begins at the
Roanoke River Interceptor and proceeds upstream to Lansing
Drive, S.W. Phase II will start at Lansing Drive, S.W. and
end at Grandin Road, S.W. Phase II is anticipated to be
advertised in June, 1987, once easement acquisition is
complete.
City Council received, publicly opened and read four (4) bids
for the subject project on March 23, 1987, and referred the
bids to a Bid Committee for review and report back to
Council.
D. H. Hamner Gay and Co.~ Inc., of Lynchburg, Virginia, sub-
mitted the low bid in the amount of $599~935.68.
E. Availability of land - necessary easements have been
obtained.
II. Issues in order of importance are:
A. Compliance of the bidder with the requirements of the
Contract Documents.
B. qualifications of contractor.
C. Amount of the lowest responsible bid.
D. Funds for construction.
Page 2
III. Alternatives are:
Award a unit price contract to H. Hamner Gay and Co., Inc.,
in the amount of $599,935.68 and establish a contingency for
the project in the amount of $30~064.32.
1. Compliance of the bidder with the requirements of the
Contract Documents was met.
Qualifications of contractor have been checked thru
various localities where they have completed projects,
including the City of Lynchburg, Virginia. He was under
an annual maintenance contract there for many years, and
the City of Lynchburg was pleased with their work and
methods.
3. Amount of the bid was acceptable and is 2.8% below the
engineer's estimate.
Funds for construction are available in the sewer fund
in the Construction Contingency Account No.
003-056-8405-9003.
B. Reject bid and do not build project at this time.
1. Compliance of bidder with requirements of Contract
Documents would not be an issue.
2. Qualifications of contractor would not be an issue.
3. Amount of bid would probably be higher if rebid at a
later date.
4. Funds for construction will still be available from the
Sewer Fund.
IV. Recommendation is that City Council take the following action:
Authorize the establishment of project funding of
$630,000.00 ($599,932.68 contract amount and $30,864.32
contingency) by:
Transferrin~ $597~750.00 from the Construction
Contingency Account No. 003-056-8405-9113 to the Mud
Lick Creek Sanitary Sewer Construction Account No.
003-056-8418-9003.
Page 3
Transferrin~ $32~250.00 from the completed Garden City
Sanitary Sewer Account No. 003-056-8415-9003 to the Mud
Lick Sanitary Sewer Construction Account No.
003-056-8405-9003.
Award a Unit Price Contract to H. Hamner Gay Co., Inc., in
the amount of $599,935.68 in a form acceptable to the City
Attorney.
Reject all other bids received.
Respectfully submitted,
~~irman
Kit B. Kiser
WRH/VRD/mm
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
William F. Clark
TABULATION OF BIDS
MUD LICK CREEK SANITARY SEWER, PHASE I
Bids opened before City Council March 23, 1987.
CONTRACTOR BASE BID
BID BOND
RECEIVED
RECEIPT OF
ADDENDUMS
H. Hamner Gay and Ce., Inc.
Aaron O. Conner, General Contractor
Marshall Construction Co., Inc.
Prillaman & Pace, Inc.
$599,935.68
$685,311.80
$863,917.50
$1,142,825.00
YES
YES
YES
YES
YES
YES
YES
YES
Engineer's Estimate on Project: $617,000.00
Committee:
Chairman
William F. Clark
Kit B. Kiser
Office o~ fl~e City C]e~
March 25, 1987
File #27
Mr. Robert A. Garland,
Mr. William F. Clark
Mr. Kit B. Kiser
Chairman
Committee
Gentlemen:
The following bids for construction of Mudlick
Sewer Phase I, were opened and read before the
City of Roanoke at a regular meeting held Monday,
Creek Sanitary
Council of the
March 23, 1987:
BIDDER
BASE BID TOTAL
H. Hamner Gay and Company, [nc.
Aaron J. Conner General Contractor,
Marshall Construction Company, Inc.
Prillaman and Pace, Inc.
Inc.
599,935.68
685,311.80
863,917.50
1,143,825.00
On motion, duly seconded and adopted, the bids were referred
you for tabulation, report and recommendation to Council.
Sincerely,
to
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 2 t5 C~urch Avenue, S.W. Roanai,~, V~rglnia 24011 (703) 981-2541
Mr. Robert A. Garland,
Mr. William F. Clark"
Mr. Kit B. Kiser
Page 2
March 25, 1987
Chairman
CC:
H. Hamner Gay and Company, [nc., P. O. Box 11908, Lynchburg,
Virginia 24506
Aaron J. Conner General Contractor, Inc., P. Oo Box 6068,
Roanoke, Virginia 24017
Marshall Construction Company, Inc., Route 3, Box 1170,
Danville, Virginia 24540
Prillaman and Pace, Inc., P. O. Drawer 4667, Martinsville,
Virginia 24115
Mr. Wilburn C. Dibling, Jr., City Attorney
Office of r~e City Cled~
May 13, 1987
File #32-183
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28624, adding a new §11-13,
Monitoring; inspections; stop-work orders, to Chapter 11, Erosion
and Sediment Control, Code of the City of Roanoke (1979), as
amended, which Ordinance was adopted by the Council of the City
of Roanoke on first reading on Monday, May 4, 1987, also adopted
by the Council on second reading on Monday, May 11, 1987, and
will take effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc:
Mr. Wilburn C. DibIing, Jr., City Attorney
Mr. Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District
Court
The Honorable Jack B. Coulter, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
Room456 MunlclpalButldlng 215(~urchAve~ue, S,W, Roanoke, Vlrginla24011 (703)981-2541
Mr. W. Robert
Page 2
May 13, 1987
tterbert
cc:
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Corr~nissioner/Zoning
Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of May, 1987.
No. 28624.
AN ORDINANCE adding a new §11-13. Monitoring; inspections; stop-
work orders, to Chapter 11, Erosion and Sediment Control, Code of the
City of Roanoke (1979), as amended.
BE IT ORDAINED by the Council of the City of Roanoke that Chapter
11, Erosion and Sediment Contro], Code of the City of Roanoke (1979),
as amended, by the addition of a new §11-13, Monitoring; inspections;
~top-work orders, to read and provide as follows:
§11-13. Monitoring; inspections; stop-work orders.
(a) With respect to approved plans for erosion
and sediment control in connection with land
disturbing activities which involve the issuance
of a grading, building, or other permit, the City
Manager shall provide for periodic inspections of
the land-disturbing activity to ensure compliance
with the approved plan, and to determine whether
the measures required in the plan are effective
in controlling erosion and sediment resulting
from the land-disturbing activities. Notice of
such right of inspection shall be included in the
permit issued pursuant to §11-11. The owner,
occupier or operator shall be given an oppor-
tunity to accompany the inspectors. If the City
Manager determines that the permittee has failed
to comply with the plan, the City Manager shall
immediately serve upon the permittee by regi-
stered or certified mail to the address specified
by the permittee in his permit application, or by
delivery at the site of the permitted activities
to the agent or employee of the permittee super-
vising such activities, a notice to comply. Such
notice shall set forth specifically the measures
needed to come into compliance with such plan and
shall specify the time within which such measures
shall be completed. If the permittee fails to
comply within the time specified, he shall be
deemed to be in violation of this Chapter, and
the City Manager may revoke his permit.
(b) Upon receipt of a sworn complaint of a
substantial violation of either §11-8 or
$11-13(a) from the manager of the department
charged by the City Manager with the respon-
sibility of enforcing this Chapter, the City
Manager may, in conjunction with or subsequent to
a notice to comply as specified in §ll-13(a),
issue an order requiring that all or part of the
land disturbing activities permitted on the site
be stopped until the specified corrective mea-
sures have been taken. Where the alleged non-
compliance is causing or is in imminent danger of
causing harmful erosion of lands or sediment
deposition in waters within the watersheds of the
Commonwealth, such an order may be issued without
regard to whether the permittee has been issued a
notice to comply. Otherwise, such an order may
be issued only after the permittee has failed to
comply with such a notice to comply. The order
shall be served in the same manner as a notice to
comply, and shall remain in effect for a period
of seven (7) days from the date of service
pending application by the City or permit holder
for appropriate relief to the Circuit Court for
the City of Roanoke. Upon completion of correc-
tive action, the order shall immediately be
lifted. Nothing in this section shall prevent
the City Manager from taking any other corrective
action permitted by law.
ATTEST:
City Clerk.
CITY ~' :'"1:, :r,":
· ~, ~.-~. Roanoke, Virginia
May #, 1987
Honorable Mayor and Members of Council
Roanoke~ Virginia
Dear Members of Council:
Subject: Request Adoption of Ordinance Amending Chapter 11, by adding
§11-13 to Roanoke City Code~ Erosion and Sediment Control
I. CURRENT SITUATION:
A. Existing regulations under Chapter 11~ Roanoke City Code provide for
Erosion and Sediment Control.
Authority to stop work for non-compliance with an erosion and
sediment control plan is not provided for since it was not part of
the enabling legislation when the City adopted the Erosion and
Sediment Control Ordinance April 5~ 1982.
Erosion and Sediment Control Law was amended by the 1986 General
Assembly to provide the authority to issue stop-work orders to
achieve compliance with approved erosion and sediment control plans
and specifications.
II. ISSUES:
A. Authority to regulate
[5. Effective enforcement of Erosion and Sediment Control Ordinance and
plans.
III. ALTERNATIVES:
A. Authorize the amendment of Chapter 11, by adding Section 11-13 to
Roanoke City Code, as provided for by the 1986 General Assembly,
thereby establishing authority to issue stop-work orders on erosion
and sediment control work being done improperly. (See attachment)
Authority to regulate will allow stop-work orders to be issued on
erosion and sediment control work being done improperly for a
period of seven days. During this period, the City can apply to
the local Circuit Court for an injunction against the violator or
have charges filed against him.
Effective enforcement of Erosion and Sediment Control Ordinance
will be enhanced greatly.
B. Do not authorize the amendment of Chapter 11, Roanoke City Code.
Authority to regulate would be restricted and stop-work orders
could not be issued on erosion and sediment control work being
done improperly.
Members of Council
Page 2
Effective enforcement of Erosion and Sediment Control Ordinance
would continue to be difficult by inability to immediatley stop
work in violation of Ordinance and approved plans.
V. RECOMMENDATION:
City Council concur with Alternative "A" and amend Chapter 11, and add
Section 11-13 to Roanoke City Code, as in the attached ordinance prepared
by the City Attorney, to establish local authority to issue stop-work
orders on erosion and sediment control work being done improperly.
Respectfully submitted~
W. Robert Herbert
City Manager
WRH:cmh
CC.'
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
City Engineer
COMMONWEALTH of VIRGINIA
DEPARTMENT OF CONSERVATION AND HISTORIC RESOURCES
DIVISION OF SOIL AND WATER CONSERVATION
ROLAND B. GEDDES, DIVISION DIRECTOR
203 Governor Street, Suite 206
Richmond, Virginia 23219-2094
f804) 786-2064
June 16, 1986
MEMORANDUM
TO: Local Erosion & Sediment Control Program Administrators
FROM: Scott Cr~tate Erosion & Sediment Control Program Coordinator
SUBJECT: Notice of Amendment
The 1986 General Assembly amended Section 21-89.8 (a) and 21-89.8 (b) of the Erosion
and Sediment Control Law, and added Section 21-89.8 (d) to that law. The intent of this
amendment is to provide the authority to issue stop-work orders to achieve compliance
with approved E&S Control plans and specifications. The effect of this amendment is to
provide lo, al governments with an additional enforcement tool~ one that has proved very
effective in E&S Control pro,rams of other states. This amendment becomes effective
under State Law on July 1, 1986. Local ordinances may be amended after that date. A
copy of the amendment is attached.
This is an optional amendment, but in the interest of more effective local pro,'am
implementation, I strongly recommend that you incorporate it into your local ordinance.
The amendment would be added to the section of your local ordinance that explains the
procedures for issuin~ a 'Notice to Comply." If you do choose to amend your local
ordinanee~ please send me a copy of the amendment as. adopted by your governir~ body,
including appropriate minutes from the meeting at. which the action was taken. This is
necessary for our files. Attachment #2 is a summary outline of how the stop-work order
may be implemented within the context of enforcement procedures provided under the
State Law.
I ou do add stop-~tork author't{~y to our 1 ' ce
~ .you 1~_~~ Pm requesting that you
maintain recorcls of its use for at ]~ast the ~ year. This will help me to evaluate
whether or not the authority is effective as written in achieving compliance with
approved plans and specifications. Attachment #3 lists some questions that should be
answered in records kept of use of stop-work authority. I will contact each of you next
summer to solicit your reactions to stop-work order effectiveness, based on those
records.
If you have any questions eoneerning this amendment or procedures for implementing it,
please feel free to contact me at (804) 786-3998.
sC/jw
Attachments
ee: Bill Browning
DSWC Field Specialists
1986 SESSION
V[RGINL~ ACTS OF ASSE.,NO~LY
[s 2471
Be it enacted by the General Assembly of VIFsinin:
1. That § 21.8o.8 Of*he Code of VlFpnin iS mended and Feenacted ns foUo~
! 2140.8. Moniinflnf. repefls and lnspecitont (a) v~,,,~disturbln8 ncliv~flns where permit
iS ismed. - With respect to approved plans for er~lon nn~_ sediment control in connection
permit, etOm' the permit-issuin~ authority or p~ authority sludi provide for
periodic ~ of the innd~llturbl~ activityin ensure coml~Hnnee with the apptoved
coellq2tlinf er~Mtoe nad sediment resu~fln_~ fFom the innd-disturbto~ activities. Notice of such
rifht or inspection shall be .included in the permit The owner, occuple- or operator shall
be ftten an oppor~,,,.~ in accomM the inspectors, tr the permitdssuin8 authority or
plan-epprovinl authort~ deter~l~*~_ ,h,, the peruitiee has failed in comply with the pla~
me aumor~ shah lmmedint~ serv~ upon the permittee by resistered or certmed maU to
~ no~ce in emnply. Where tile phn4ppFovin8 authority serves notice, a copy of
in which such mcosur~ shall be completed. If the permittoe hun in comply
WU~h, the time spectflet he may be subject in revocation of the permit; rurthermor~ he
shah be deemed in be in violation of this article and upon conviction shall be subject to
(b) ~ ~ ~~ ~ctiviti~
~th
to
pinn~
for
activities, the plan-e~ authority may requ~ of the perMn rnspens~ble for carryin8
oat the plan such mooitorinf and reports, and may mn~e such on.re inspections after
no,co to GM resident owner, occupier or operator ns are deemed necessury to detoi-min~
~ the .soil ero~m and ~m~nt control measures required by the approved plan 8r~
and sediment rns~tb~ from the land-disinrbin~ activity. Such resident owner,
occupier or operator sbeU be siren an opportunity to accompany the b~M~or~ If it iS
determined that there iS failure in comply with'the approved ~sn. the plan-epprovin8
antiuJrity shall serve notice upon the perfon who iS rnspemible for corrYin8 out the plan at
.coe~qdinnce and ~ thne ..v?~.n. vMch such nmasurns shall be completed. Open h!!ure of
SIJc~ perJoe to Co0~pty V#hin me specified period, he Mil be deemed to be in violation of
(C) Addiflcoal provisions.. NotMthetaudin8 the above provisioM of Otis section the
authority ._and the plan4pprovinf authorl~ are not v~thin the same local
au~orl~ for o]1 or some of the conservafloa plans, the enforcement of the
(1) Where a dlmlct udopU me ~ deperUnenL
. . control prosr~m and permit-bsuinf authorRlns
a~~ oy · ?oun~, city, or town, the district by Joint resolution with the
~ in momtom~, repem, ~ nd e~forcomm.
2
PTeside~ of I~e Semite
the I~OU~ ot Delelitel
Attachment #2
Steps To Follow In Issuing a Stop-Work Order
for Erosion & Sediment Control Violations
The inspector reports evidence of a "substantial violation" of the local ordinance or
of the E&S Control Plan (includes the General Criteria) to the "designated
enfeecement offlear" (probably the local program administrator).
The designated enforcement officer files a "sworn complaint" (e.g., an affidavit)
with the "chief administrative offiear" (county administrator, city or town
manager, eouservation district board chairman) of the unit of government
responsible fee implementing the loeal ordinance.
The chief administrative of fleer issues a written "order requiring that all or part of
the land disturbing activities permitted on the site be stopped until the specified
corrective measures 'have been taken." The specified corrective measures are
those that were required to be met in the "Notice to Comply" which, under most
circumstances, would have been issued previously, and its deadline passed prior to
issuing the stop-work order. To facilitate quicker delivery of the Notice to
Comply, Sections 21.89.8 (a) and (b) authorize delivery by hand to the site.
However, "where the alleged non-compliance is causing or is in imminent danger of
eansing harmful erosion of lands or sediment deposition in waters," the stop-work
order may be issued even if a Notice to Comply has not been issued previously. In
such eases, the Notiee to Comply should be issued "in eonJunetiun with" (at the
same time of) the Stop-Work Order.
Note also that you may stop work only on the land disturbanee part of the project,
not the whole project; You may stop all of the land disturbing activity (earth
moving, construction of roads, dams, berms, etc.) or Some part of that activity
specific to the violation, whichever is more appropriate or effective in your
Judgement.
Finally, the specified corrective measures may and probably should be listed in the
Stop-Week Order as well as the Notice-to-Comply.
According to the amendment, the Stop-Work Order remains in effect for only seven
days (presumably ealandar days) from the date it is served. During that seven-day
period, the local government should apply to the circuit court for injunctive relief
or file eharges for the violations. The permittee may also file for relief from the
order if he believes the order to be unjustified. If the permittee performs specified
eorreetive actions to the satisfaetion of the local program offieials, the order
should be immediately rescinded. However, even if the order is lifted, the local
offieiais may still choose to follow through with other enforcement actions in
court. If the permitter violates the conditions of the stop-work order, that would
be a separate violation from those the order was intended to resolve.
This Stop-Work authority is not a panacea. It is conceivable that the Stop-Work
Order may not be an effective enforcement technique for some E&S Control
violations. For instance, if earth disturbance is completed and the site is at finish
grade, there will be no activity to stop. If some earth moving or shaping is
neees~acy in order to be~in vegetative stabilization, it may be counterproductive to
stop work. Therefore, you must be knowledgeable and select enforcement tools
appropriate to the violations. The performance bond or guarantee is still one of the
most effective enforcement techniques available.
By establishing standard forms, informing program staff of proper procedures, and
establishing related procedures with your Commonwealth Attorney ahead of time,
you can streamline the stop-work process. The DSWC intends to provide an
information package later this summer concerning all E&S Control enforcement
procedures, including examples of standardized forms and advice for staff members
that may need to testify in trials. Advice will also be included for local
Commonwealth or County Attorneys concerning effective and efficient
enforcement and prosecution.
Office of the C.i~y Cle~
May 13, 1987
File #27~/~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28627, authorizing the
leasing of approximately 45,000 square feet of City property
located at the Sewage Treatment Plant to the Virginia Army
National Guard, which Ordinance was adopted by the Council of the
City of Roanoke on first reading on Monday, May 4, 1987, also
adopted by the Council on second reading on Monday, May 11, 1987,
and will take effect ten days following the date of its second
reading.
Sincere fy, Pi~-
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc:
Major Roy W. Crosse, Jr., Virginia Army National Guard,
Roanoke Armory, P. O. Box 8307, Roanoke, Virginia 24014-0307
Mr. Witburn Co Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief, Billings and Collections
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Roo~n456 Munlcll:~alBullding 215 Church Ave~ue, S.W. Roano~e, Vlrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VlI~GINIA,
?
The llth day of May, 1987.
No. 28627.
AN ORDINANCE authorizing
square feet of City property
Plant, upon certain terms and
leasing of approximately 45,000
located at the Sewage Treatment
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are authorized to execute and attest,
respectfully, on behalf of the City, a lease agreement with the
Virginia Army National Guard for approximately 45,000 square feet
of City owned property at the Sewage Treatment Plant on a month-
to-month basis, at a rate of $1.00 per year, said lease to
include a specific prohibition against use of the leased premises
for storage or transfer of hazardous chemicals and materials, as
more specifically set forth in the report to this Council dated
May 4, 1987, and to be in form approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
May 4, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Virginia Army National Guard Vehicle Storage Lot -
Sewage Treatment Plant
The attached staff report was considered by your Water Resources
Committee on April 27, 1987. The Committee recommends that Council
authorize the appropriate City Officials to execute a lease adding the
Old Vehicle Impound lot, containing approximately 45,000 square feet,
to the area containing approximately 68,000 square feet currently leased
to the Virginia Army National Guard at the Sewage Treatment Plant. Lease
term is to be month to month and the consideration is to be a nominal $1.00
per year, with there being a specific prohibition against using the leased
premises for the storage or transfer of hazardous chemicals or materials.
Respectfully submitted,
ElizalSeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Manager, Sewage Treatment Plant
Major Roy W. Crosse, Jr., O.I.C., Roanoke Armory
HEADQUARTERS
1st Battalion 116th Infantry, 29th Infantry Division (L)
Virginia Army National Guard
P.O. Box 8307, Roanoke, Virginia 24014-0307
March 3, 1987
Operations Officer, 1-116 Inf VaARNG
City of Roanoke, 0ffc of City Engineer
ATTN: Mr R. V. Hamilton
Rm 350, Mun$cipal Building
215 Church Avenue
Roanoke, Virginia 24011
Dear Mr. Hamilton:
I am writing you this letter as the Roanoke representative of the office of
the Adjutant General of Virginia. Due to the addition of a new unit to this armory,
the 229th Chemical Company, we have a requirement for additional vehicle storage
space like ~e presently use down on Underhill Avenue.
The 229th Chemical Company will have a lot of rolling stock -- approximately
100 trucks or trailers. We estimate that it will take approximately 40,000
additional square feet of compound to cover this requirement.
The vacant compound next to our present one on Underhill Avenue seems suffi-
cient, and would give us the additional convenience of having all our storage
in one consolidated location. We hope that as you consider our request, you can
see fit to commit that one to us.
Any consideration you can give this request will be greatly appreciated. I
am available to you for more detailed discussion if necessary at 982-7101.
Copy furnished:
TAG VA, COL Timberlake
Cdr, 229th Chemical Co
Sincerely,
Roanoke
IN THE COUNCIl. OF THE CITY OF ROANOKE, VIRGINIA,
The 5th dsy of September, 1978
No. 2429§
AN ORDINANCE authorizing the lease of a 1.56 acre percel of
City land, lying adjacent to the Sewage Treatment Plant, to the
Virginia National Guard upon certain terms and conditions, and
authorizing and directing the City Manager to execute a wTitten
lease on behalf of the City.
BE IT ORDAINED by the Council of the City of Roanoke as fol-
lows:
1. That the offer of the Virginia National Guard for the
lease of a 1.56 acre parcel of land, lying adjacent to the Sewage
Treatment Plant, for the nominal consideration of $1.00 per year,
and for a term of five (5) years with the City having the right
to terminate such lease upon six-month notice, such lease to con-
tinue on a month-to-month basis after the initial five-year term
with either party having the right to terminate upon a written
notice of thirty (30) days;
2. That the City Manager be and he is hereby authorized and
directed, for and on behalf of the City, to execute a written lease
of the aforesaid land ro the said offeror, such lease to be upon
form prepared and approved by the City Attorney, and containing such
other terms and conditions as the City Attorney may impose for the
protection of the City.
ATTEST:
City Clerk.
THIS LEASE made and entered into this 1st day of 5une. 1979,
snd between the CITY OF ROANOKE, a municipal corporation, organized
and existing under =he laws of =he Commonwealth of Virginia, herein-
lf=er called =he "Lessor", and the VIRGINIA NATIONAL GUARD, an
agency of =he Commonwealth of Virginia, hereinafter called
W I TN E S S E T H:
THAT, FOR AND IN CONSIDERATION of the covenants and agreements
herein contained, the Lessor doth hereby LET and DEMISE unto the
Lessee for a term hereinafter provided a parcel of land approxt-
ilmately 160 fee= wide and 425 feet long, consisting of approximately
111.56 acres, situate on the City's Sewage Treatment Plant property
.at its southeasterly boundary and more specifically described as
the area shown in red on the attached map labeled Exhibit 1.
The Lease shall co~ence on the 1st day of May, 1979, and
'extend for a period of five (5) years, ending on the 30th day of
April, 1984, yielding therefrom, durin§ the term of said rental,
the amount of FIVE DOLLARS ($5.00), which amount shall be due and
payable at $1.00 per year which shall fall due and be paid in
advance prior to May 1 of each year of the Lease, provided that
~the City shall have the right to terminate such Lease upon six (6)
'month notice at any time.
It is further agreed between the parties hereto that this
:Lease shall continue on a month-to-month basis after the termination
,of the initial five-year term with either party having the right
to terminate such Lease upon a written notice of thirty (30) days
to the other party.
It is agreed and understood that this Lease is made subject
I!to the following express conditions and provisions:
of this Lease, to deliver peacefully the same premises in as good
order and repair as the same were at the beginning of this Lease;
2. That the Lessee shall be solely responsible for the main-
tenance and upkeep of said land during the term of this Lease;
3. That the Lessee shall indemnify and hold harmless the
Lessor, its officers, agents and employees from any claims of any
snd all persons suffering injury to their person or property in any
harmer arising or growing out of Lessee's occupation of the demised
,remises under this Deed of Lease; and
4. That the Lessor hereby designates the Office of Billings
nd Collections, p. O. Box 2199, Roanoke, Virginia 24009, as the
agent of the Lessor for the collection of rents and directs that
iipayment of all rents to accrue hereunder shall be made by the
iiLessee to such agent. Any and all notices, requests or demands
i!given or required to be given under this Lease shall be in writing
"and mailed by Registered or Certified Mail, postage prepaid, to
!:the aforesaid Office of Billings and Collections. The Lessee
hereby desiEnates William B. Timberlake, LTC
whose address is 401 E. Main Street. Richmond. VA 25219 ,
as the agent of the Lessee for the purpose of accepting notice as
may be herein provided.
IN WITNESS WHEREOF, the parties hereto have affixed their
.:signatures and seals.
This Lease Agreement is accepted this 18th day of June
ATTEST:
CITY OF ROANOKE
H. B. Ewert, City Manager
,\ · / ~ ~ , By ;~ELLIAM J. ~CADDIN, Ma~or General
~t ~~--~ Adl~ant Genera~
[LLIAM B.-TIMBHRLAK~, LTC
Facility Management Officer
- 2 -
Tho oath da~ of Hovoaber. 1960.
No. 1425d.
AR OFD~NANC~ 8Ii, nifO'lng
he~ofo~ acqul~d fo~ v~
t~at~nt plant ~ not p~ntl~ M~ed
W~a-q, this Council, et Ira meeting of Rove~i~e ~, 1960,
l~fer~ed to a co~!tt~, c~po~ of Cguncll~n ~nton O.
Chal~n, ~ ~oy R. ')liar.:, t~ City ~ ~d Colo~I
ual J. LIFht, for study and ~c~ndation
Vl~lnla A~y N~t~anal ~ua~ to lease '~to
la~ In %~ ~r Field a~a as a site fop a ~htcle stooge c~
po~d fo~ ap~xlmately ~90 A~ ~hlcles for a ~1~ of ~t~-
fl~ ~a~; amd
~A3, the afo~sald c~ittee, a~e~
~, BE ~ O~A~ b7 the Co~cll of t~ Clty of
RO~ that t~ D~r Clty Officials ~e, and t~y a~ ~by,
au~, ~r a~ on be~lf of t~ City
~to t~ Violate A~ Ratlo~l G~ an
~ ~ ~ ~t 1~, slt~ ~ the City's ~ dlm~l
~ st ~t~-~w ~ to ~ ~ ~or a ~ele
the ¢1~
Office of r~e Cily Clen~
May 13, 1987
File #468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28629, authorizing you to
enter into a Lease Agreement with Industria~ Development and
Investment Company for the water from Muse and House Springs,
which Ordinance was adopted by the Council of the City of Roanoke
on first reading on Monday, May 4, 1987, also adopted by the
Council on second reading on Monday, May 11, 1987, and will take
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc·
cc: Mr. Frank W. Rogers, Jr., Attorney, P. O. Box 2240, Roanoke,
Virginia 24016
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief, Billings and Collections
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Criag SIuss, Manager, Water Production
Room456 MuniclpalBulld~ng 215C~urchAve~ue, S.W. Roanc~e, Virglnia24011 (703)98~1.2541
IN THE COUNCIL OF THE CITY OF HOANOKE,
The l~th day of May, 1987.
No. 28629.
VIRGINIA,
AN ORDINANCE authorizing the proper City officials to
enter into a Lease Agreement for the water from the Muse and
House Springs upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke
that the City Manager and the City Clerk are authorized to
execute and attest, respectively, in form approved by the
City Attorney, a Lease Agreement with Industrial Development
& Investment Company for the water from the Muse and House
Springs and certain appurtenances for a fifteen (15) year
term commencing July 1, 1990, at an initial annual rental
rate of $4,000.00, said Lease to contain certain other terms
and conditions as may be deemed to be in the City's best
interests as set forth in the report to this Council dated
May 4, 1987.
ATTEST:
City Clerk
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Roanoke, Virginia
May 4, 1987
Subject:
Background:
A.
B.
Bid for Leasing the Water from Muse and House
Springs
Bids were received April 20, 1987 after due and proper advertise-
ment for the lease of waters from Muse and House Springs.
One bid only was received, and that bid was from Industrial Develop-
ment and Investment Company (IDICO) as follows:
Term proposed beginning July 1, 1990 for 15 years thereafter.
Lease rate proposed:
1990 to 1994 - $4,000.00 annually
1995 to 1999 - $5,000.00 annually
2000 to 2004 - $6,000.00 annually
C. Lessee, by bid requirement, must:
Do
1. Maintain springs and spring houses, pipe lines and general
cleanliness in the area.
2. Relinquish the water back to the City in the event the City
deems there is a water shortage.
3. Indemnify and hold the City harmless from any cause of action
arising from the lease.
Currently the flows of water from the springs are leased to IDICO
for a 5-year term beginning 1985 for the lease rates of:
1st year - $2,000.O0/year
2nd year - $2,500. O0/year
Last 3 years - $3,000.O0/year
E. No guarantees are given by the City regarding quality or quantity.
II. Issues in order of consideration are:
A. Support for industrial needs.
B. Cost of alternate source of water.
C. Reasonable lease fee.
Page 2
III. Alternatives:
Ao
Council authorize a lease with IDICO in accordance with the
advertisement and bid and such normal lease provisions as
deemed prudent by the City Attorney.
1. ~upport for industrial needs would be shown.
Cost of alternate source of water if from the normal
City service would be considerably greater, the exact
amount depending on the volume of water used.
3. Reasonable lease fee would be provided.
B. Council not authorize a lease with IDICO in accordance with the
bid received.
1. Support for industrial needs may be perceived insufficient.
Cost of alternate source of water would likely be greater,
if from the normal City service and depending on the vol-
ume of water used.
3. Reasonable lease fee would be judged as being lacking.
IV. Recommendation: Council authorize a lease agreement with Industrial
Development and Investment Company in accordance with Alternative "A".
Respectfully submitted,
Bid Committee:
~ Chairman
liam F. Clark
Kit B. Kiser
KBK:afm
CC:
City Manager
City Attorney
Director of Finance
Mr. Frank W. Rogers, Jr., Attorney for IDICO
Roanoke, Virginia
May 4, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid for Leasing the Water from Muse and House
Springs
I. Background:
Bids were received April 20, 1987 after due and proper advertise-
ment for the lease of waters from Muse and House Springs.
One bid only was received, and that bid was from Industrial Develop-
ment and Investment Company (IDICO) as follows:
Term proposed beginning July 1, 1990 for 15 years thereafter.
Lease rate proposed:
1990 to 1994 - $4,000.00 annually
i995 to 1999 - $5,000.00 annually
2000 to 2004 - $6,000.00 annually
C. Lessee, by bid requirement, must:
1. Maintain springs and spring houses, pipe lines and general
cleanliness in the area.
Relinquish the water back to the City in the event the City
deems ther~ is a water shortage.
Indemnify and hold the City harmless from any cause of action
arising from the lease.
II.
D. Currently the flows of water from the springs are leased to IDICO
for a 5-year term beginning 1985 for the lease rates of:
1st year - $2,000.O0/year
2nd year - $2,500.O0/year
Last 3 years - $3,000.O0/year
E. No guarantees are given by the City regarding quality or quantity.
Issues in order of consideration are:
A. Support for industrial needs.
B. Cost of alternate source of water.
C. Reasonable lease fee.
Page 2
III. Alternatives:
Council authorize a lease with IDICO in accordance with the
advertisement and bid and such normal lease provisions as
deemed prudent by the City Attorney.
1. Support for industrial needs would be shown.
Cost of alternate source of water if from the normal
City service would be considerably greater, the exact
amount depending on the volume of water used.
3. Reasonable lease fee would be provided.
Council not authorize a lease with IDICO in accordance with the
bid received.
S_upport for industrial needs may be perceived insufficient.
Cost of alternate source of water would likely be greater,
if from the normal City service and depending on the vol-
ume of water used.
IV.
3. Reasonable lease fee would be judged as being lacking.
Recommendation: Council authorize a lease agreement with Industrial
Development and Investment Company in accordance with Alternative "A".
Respectfully submitted,
Bid Committee:
~ Chairman
William F. Clark
Kit B. Kiser
KBK:afm
cc:
City Manager
City Attorney
Director of Finance
Mr. Frank W. Rogers, Jr., Attorney for IDICO
Office of the CJty Clerk
April 22, 1987
File #468B
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bid from Industrial Development and Investment
Company for the lease of the flow of the Muse and House Springs
waters located at the intersection of Route 116 and Garden City
Boulevard, was opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, April 20, 1987:
Term proposed beginning July I, 1990: 15-year lease
Lease Rate Proposed: 1990 to 1994: $4,000.00
1995 to 1999: 5,000.00
2000 to 2004 6,000.00
On motion,
for study,
duly seconded and adopted, the bid was referred
report and recommendation to Council.
Sincerely,
~iary F. Parker, ChiC
City Clerk
to you
MFP:ra
cc:
Industrial Development and Investment Company, A Partnership,
1912 Ninth Street, S. E., Roanoke, Virginia 24013
Mr. Wilburn C. Dibling, Jr., City Attorney
I~:x~m456 Munlclpal~uildlng 215C~nurchA'.~nue, S.W. Ro~noke, Vlrgtnla24011 (703)981-2541
ADVERTISEmeNT OF PROPOSED LEASE
The City of Roanoke shall receive bids for the lease of the
flow of the Muse and House Springs waters located at the inter-
section of Route 116 and Garden City Boulevard, without any
warranty as to the amount of flow, purity or otherwise, together
with easement areas 10 feet in width running from the present
terminus of its pipe at the former pumping station to the
northerly boundary line at or near the Roanoke River and from the
terminus of the pipe in a southerly direction to the springs.
The lease term shall be for 15 years, commencing July 1, 1990.
Lessee will be responsible for all maintenance associated with
the spring houses, pipe lines and general cleanliness of the
area. Lessee will indemnify and hold the City harmless from any
cause of action arising from any lease. City will reserve the
right to regain control of the water in the event of a water
shortage. Bids will be received in the Office of the City Clerk,
456 Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011, until 1:30 p.m., on Monday, April 20, 1987, and
held unopened until 2:00 p.m., Monday, April 20, 1987, at which
time all such bids will be opened and read at the regular meeting
of City Council. A copy of the full text of the proposed ordi-
nance and the bid form is available in the Office of the City
Clerk. The City of Roanoke reserves the right to reject any or
all bids and to judge the proposals on total merit.
NOTE:
Please publish in the morning edition on Friday, March 27,
Friday, April 3, Friday, April 10, 1987, and Friday,
April 17, 1987. Please send bill to the City Clerk, 456
Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011.
INDUSTRIAL DEVELOPMENT & INVESTMENT COMPANY,
1912 Ninth Street, S.E., Roanoke, VA
April 15, 1987
A Partnership
24013
Office of General Services
453 Municipal Building
215 Church Avenue
Roanoke, VA 24011
In re: Muse Spring
Dear Sirs:
On behalf of Industrial Development & Investment Company,
a Partnership, I enclose herewith its bid for a fifteen-year lease
of the waters from Muse and House Springs for the lease rates set
forth in the bid form enclosed.
Sincerely yours,
INDUSTRIAL DEVELOPMENT & INVESTMENT COMPANY,
a Partnership
by W. Duval Adams, Manager
April 15, 1987
Office of General Services
453 Municipal Bldg.
215 Church Avenue
Roanoke, VA 2401~
BID FORM
IndustrialDevelopment and Investment Company, A Partnership
Lease of the Waters from Muse and House Springs
1. Term proposed beginning July 1, 1990:
2. Lease Rate Proposed: 1990 to 1994 :
15-year lease
$4,000
1995 to 1999 : $5,000
2000 to 2004 : $6.000
3. Other items proposed:
INDUSTRIAL DEVELOPMENT & INVESTMENT COMPANY,
a Partnership
W. Duval Adams, Manager
April 15, 1987
NOTE: Bidders will be required to enter into a lease agreement in
a form acceptable to the City Attorney, which agreement will
contain provisions for the City to regain control of the
waters, indemnification, maintenance and such other provisions
deemed in the be$'t interest of the City.
City reserves the right to reject any or all bids and to nego-
tiate the terms.of a lease with any bidder.