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Home My WebLink AboutCouncil Actions 04-06-8728579 REGULAR WEEKLY SESSION ...... ROANOKE April 6, 1987 2:00 p.m. AGENDA FOR THE COUNCIL CITY COUNCIL Call to Order -- Roll Call· Mr. Trou~t was abse~t. The invocation will be delivered by The Reverend George H. Gravitt, Pastor, Huntington Court United Methodist Church. Pr~ent. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. A Resolution commending the media for their support of the RoanoKe Valley Crime Line. Mayor Taylor· Adopted ~e~olution No. 28579. (6-0) Selection of candidates to be accorded the public interview for School Trustee on Thursday, April 16, 1987, at 7:00 p.m. Applicants are: ~s. Coleman, ~s. Cu/~t~]~, Mr. McCoy! and ~r. W~te w~ be int6rvi~ed on Thursday, April 16, 1987 at 7:00 p.m. Sallye T. Coleman Marilyn L. Curtis Joe D. McCoy William White, Sr. PUBLIC HEARINGS Public nearing to consider an amendment to t~e Fiscal Year 1986-87 General Fund Budget, with respect to unan- ticipated General Revenue Sharing Receipts ~n the amount of $53,030. Mr. W. Robert Herbert, City Manager. Adopted Ordinance No. 28580. (6-0) CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENOA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTEI] BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of Council held on Monday, March 2, 1987, and Monday, March 9, 1987. RECOMMENDED ACTION: Dispense with the reading t~ereof and agprove as ~ecorded. (1) C-2 A list of items pending from July 10, 1978, through March 23, 1987. RECOMMENDED ACTION: Receive and file. C-3 A report of the City Manager requesting Council's con- currence in the FY 1987-88 Budget Adoption Schedule. RECOMMENDED ACTION: Concur in recommendation. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: None. Reports of Officers: a. City Manager: Brie?n~s: 1. A report on the proposed Fiscal Year 1987-88 Community Development Block Grant Program and Budget· Receive~ and filed. Items Recommended for Action: A report recommending that Council approve a request of The Snyder-Hunt Corporation for a revocable license to encroach onto Coveland Drive, N. W., to temporarily install a fence adjacent to the area barricaded by the City. Adopted Ordinance No. 28581 on f~t reading. (6-0) A report recommending transfer of the Certificate of Public Convenience and Necessity currently assigned to Yellow Cab Company of Roanoke, Inc., to a newly created, wholly-owned subsidiary of Yellow Cab Company of Roanoke, Inc., to be named Yellow Cab Services of Roanoke, Inc. Adopted Ordinance No. 28582 on ~irst reading. (6-0) 4. A report on office space and supplemental funding for the Fifth District Employment and Training Consortium. De~erred until the Ap~l 13, I~87 agenda. 5. A report on the Motor Vehicle Maintenance Computer System. Adogted Ordinance No. 28583, (6-0) A report recommending an amendment to Chapter 7 of the Roanoke City Code to provide for certification and bonding of building-related mechanical contractors, and establishing certification fees for plumbing, electri- cal and mechanical contractors and workers· Adopted Ordinance No. 28584 on first reading and adopted Resolution No. 28585, (6-0} (2) 7. A report recommending approval of the "OPTICOM" Emergency Vehicle Traffic Signal Pre-emption Program, purchase of required equipment, and appropriation of funds therefor. Adopted Ordinance No. 28586and Ordinance No. 28587. (6-0) 8. A report recommending authorization to execute a sub- division plat subdividing approximately twenty acres in 10. the Roanoke Centre for Industry and Technology in accordance with the sales agreement with Orvis, Inc. Adopted Ordinance No. 28588. ( - 670) A report recommending acquisition of a fifteen foot wide sanitary sewer easement across property located at 4th Street and Patton Avenue, N. W. Ac~optecF. Ordinance No. 28589. (6-0) A report recommending acquisition of a twenty foot wide sanitary sewer easement across property located at 4457 01eva Street, N. W. Adopted Ordinance No. 28590. (6-0) 11. A report recommending authorization to enter into a contract with T. P. Parker & Son, Engineers and Surveyors Ltd., for a boundary survey of approximately 1,000 acres of airport property, and appropriation of funds therefor· Adopted Ordinance No. 28591 and Ordinance No. 28592. (6-0) 12. A report concurring in a report of the Bid Committee recommending the purchase of vehicular equipment for use by the City's Utility Lines Services and Water Department· Adopted Ordinance No. 28593 on f~t reading, (5-0) (^~r. Bowers absto~ned from vo~ting. ~ b. Director of Finance: A joint report of the Director of Finance and the City Manager with regard to the third quarter personnel lapse. Adopted Ordinance No. 28594. (6-0) 2. A report with regard to the closeout of a Public Education Grant. Adopted Ordinance No, 28595. (6-0) c. City Attorney: A report transmitting a corrected Ordinance to provide for the permanent vacating, discont)nuing and closing of a paper alley, ten feet wide and 150 feet in length, running between Lots 16 and 17, Section 1, Raleigh Court· Adopted Ordinance No. 28596 on first reading. (6-0) Reports of Committees: A report of the Water Resources Committee recommending that Council authorize improvements proposed by Roanoke Memorial Hospitals to the city-owned front parking lot, and execu- tion of the appropriate lease amendment. Mrs. Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 28597 on ~irst reading. (3) 10. . ao A report of the committee appointed to tabulate bids received for a Fire Suppression System, Halon 1301 Computer Room in Municipal North· Mr. Robert A. Garland, Chairman. Adopted Ordinance No. 28598. (6-0) Unf)nished Business: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28574, on second reading, to amend and reor- dain certain sections of the 1986-87 General Fund Appropriation Ordinance. Adopted Ordinance No. 28574. (5-0) (Mr. Bow~s abstained from voting. ) b. Ordinance No~ 28575, on second reading, accepting bids for refuse vehicular equipment; and rejecting other bids. Adopted Ordinance No. 28575. (5-0) (~. Bowe~s abstained from voting.) Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hea~ings of Citizens: Adopted Ordinance No. 28599 renaming "The J. Lind~ay Almond, Jr., State Office Building," the "Commonwealth of Virgi~La B~llding." (4) April 13, 1987 File #448 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 28579, comx~ending the media and others for their support of Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: Mr. George C. Snead, Jr., Director Public Safety Air. M. David Hooper, Chief of Police of Administration and Room 456 Municipal Building 2t5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk April 13, 1987 File #448 Corr~ander Thomas M. Reid Roanoke City Police Department Roanoke, Virginia Dear Mr. Reid: [ am enclosing copy of Resolution No. 25579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP: r a Enc. Roorn456 MuniclpalBuildlng 215C~urchAve~ue, S.W. Roanoke, Vlrginia24011 (703) 981-2541 Office of the City Cler~ April 13, 1987 File #448 Sgt. Robert E. Grubb Roanoke City Police Department Roanoke, Virginia Dear Mr. Grubb: I am enclosing copy of Resolution No. 28579, commending and e~pressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, pi~l~l~,.' Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municipal Bulldlncj 2t5 C~urch Avenue, S.W, Roanoke, 'virginia 240t I (703) 981-254t Office a~ the O~y O~rk April 13, 1987 File #448 Ms. Lynn Davis Coordinator of Crime Line Roanoke Valley Chamber of Commerce 14 Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Ms. Davis: I am enclosing copy of Resolution No. 2~579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Nary F. Parker, C~ City Clerk MFP:ra Enc. 456 Munlclpol Building 215 C~urch A',,,e~ue, S.W. Roono~e, Virginia 2401 t (703) 98t-254'i Office of April 13, 1987 File #448 Cox Cable Roanoke 1909 Salem Avenue, S. W. Roanoke, Virginia 24016 Ladies and Gentlemen: [ am enclosing copy of Resolution No. 2~579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on ~ionday, April 6, 1987. Sincerely, Mary F. Parker, City Clerk ,~,iFP : r a Enc. Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, 'virginia 24011 (703) 981-2541 Office a~ the City Cle~ April 13, Z987 File #448 The Roanoke Tribune 2318 Melrose Avenue, N. W. Roanoke, Virginia 24017 Ladies and Gentlemen: I am enclosing copy of Resolution No. 28579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~~ Mary F. Parker, CMG City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 Office of ~e City Cle~ April 13, 1987 File #448 Roanoke Times & World News 201-209 Campbell Avenue, S. Roanoke, Virginia 24011 Ladies and Gentlemen: I am enclosing copy of Resolution No. 25579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP: r a Enc. Roo~'n 456 Municipal Building 2t 50'~urch Avenue, S.W. Roo,'.4~,ke~ Virginia 24011 (703) 981-254t Office of tt~e City Oerk April 13, 1987 File #448 WSET-TV Station 2116 Colonial Avenue, S. W. Roanoke, Virginia 24015 Ladies and Gentlemen: [ am enclosing copy of Resolution No. 25579, corr~nending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~t~.~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Rooc'n 456 Municipal Building 2t5 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2541 Office o~ the City Cle~ April 13, 1987 File #448 WDBJ-TV Station P. O. Box 7 Roanoke, Virginia 24022 Ladies and Gentlemen: I am enclosing copy of Resolution No. 25579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. Roon'l 456 Munic~pal Building 215 (D~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-254t Office of the City Clerk April 13, 1987 File #448 WSLS-TV Station Third St. & Church Avenue, Roanoke, Virginia 24011 So Wo Ladies and Gentlemen: I am enclosing copy of Resolution No. 28579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6~ 1987. ~ ~ ~Sincerely' Mary F. Parker, CMC City Clerk MFP:ra Eric. Roor~ 456 Municil:x:ll Building 215 O'~urch A',,~que, S.W. Roanoke, Virginia 240t t (703) 981-254'1 Office of the City Clerk April 13, 1987 File #448 WXLK-92 Radio Station 3934 Electric Road, S. W. Roanoke, Virginia 24018 Ladies and Gentlemen: I am enclosing copy of Resolution No. 28579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eno. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, 'v'lrgln~a 24011 (703) 98t-2541 Office of t'ne City (Jerk April 13, 1987 File #448 WROV Radio Station P. O. Box 4005 Roanoke, Virginia 24015 Ladies and Gentlemen: I am enclosing copy of Resolution No. 28579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Roorn 456 Municipal Building 215 (3~utch Avenue, S.W. Roanoke, Virginia 24011 {703) 981-2541 Office of t~e City C~e~ April 13, 1987 File #448 WFIR-WPVR Radio Station P. 0. Box 150 Roanoke, Virginia 24002 Ladies and Gentlemen: I am enclosing copy of Resolution No. 28579, commending and expressing gratitude and appreciation for your public spirited contribution of time and space to Crime Line, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Mary F. Parker, CMC City Clerk MFP:ra EnCo Room 456 Municipal Building 215 C~urch Avenue, S~W. Roanoke, Vlrginla 244E)11 (703) 981-2541 IN THE COUNCIL OF THE CITy OF ROANOKE, The 6th day of April, ]987. No. 28579. VIRGINIA, A RESOLUTION commending the media and others for their support of Crime Line. WHEREAS, Crime Line is a program operated through the cooperation of the Roanoke Valley Chamber of Commerce, the Police Departments of the Cities of Roanoke and Salem, the Town of Vinton and Roanoke and Botetourt Counties and the news media of the entire Roanoke Valley; WHEREAS, the Crime Line program involves facts about unsolved crimes in the Roanoke Valley being regularly publi- cized by the media as a public service and thereby per- mitting persons having information with respect to such crimes to anonymously provide such information to the authorities; WHEREAS, all elements of the media, television, radio and newspapers, have publicizing the Crime spirited contribution lie service advertising by the media, gram would not be possible; and WHEREAS, this Council is desirous gratitude of donated generously donated time and space to Line program, and without the public of more than $200,000 worth of pub- the Crime Line pro- of expressing the the entire City to the various media that have time and space to publicizing Crime Line and to other organizations and persons responsible for the success of this important program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. On behalf of the City of Roanoke and its citizens, this Council commends and expresses its gratitude and appre- ciation to the following media organizations for their pub- lie spirited contribution of time and space to Crime Line: Cox Cable Roanoke, K-92 Radio, Roanoke Time & World News, Roanoke Tribune, WDBJ-TV, WFIR/WPVR Radio, WROV Radio, WSET- TV and WSLS-TV. 2. Council also expresses its gratitude and apprecia- tion to the Roanoke Valley Chamber of Commerce which organized and coordinates Crime Line and to Commander Thomas M. Reid, Jr., of the Roanoke City Police Department who serves as co- ordinator of law enforcement for Crime Line and to Sgt. Robert E. Grubb of the Roanoke City Police Department who serves as the voice of Crime Line. 3. The City Clerk is directed to forward attested copies of this resolution to each of the above referenced media organizations, Line, Roanoke Valley Reid and Sgt. Grubb. to Ms. Lynn Davis, Coordinator of Crime Chamber of Commeroe, and to Commander ATTEST: City Clerk. Office of the City Clerk April ~, 1987 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: [ am attaching copy of Ordinance No. 25580 amending and reor- daining certain sections of the 1956-87 General Fund Appropriations, to provide for the unanticipated General Revenue Sharing Receipts in the amount of $53,030.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1957. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enco CC: Mr. Mr. W. Robert Herbert, Wilburn C. Dibling, City Manager .Ir., City Attorney Room 456 Municipal Building 2'1 § Churc~ A~.~nue, S.W. Roanoke, Virginia 24011 (703) 981-254. t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day o~April, 1987. No. 28580. AN ORDINANCE to amend and reordain certain sections of 1986-87 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Safety Police Patrol (1) .................................. Fire Suppression (2) ............................... Revenue Grants-in-Aid-Federal Government (3) ............... (1) Regular Employee Salaries (2) Regular Employee Salaries (3) Revenue Sharing Rev. (001-050-3113-1002) $26,515 (001-050-3213-1002) 26,515 (001-020-1234-0701) 53,030 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: the $21,089,012 5,162,802 5,263,514 1,867,989 City Clerk CITY OF ROANOKE NOTICE OF PUBLIC HEARINGS ON GENERAL REVENUE SHARING AND 1986-87 GENERAL FUND BUDGET AMENDMENT On Monday, April 6, 1987, at 2:00 p.m., Roanoke City Council will hold at its regular meeting in the Council Chambers of the Municipal Building, 215 Church Avenue, S. W., a public hearing for the purpose of amending the 1986-87 City budget. This hearing will be held with respect to unanticipated General Revenue Sharing Receipts in the amount of $53,030. All persons (especially senior citizens) shall be afforded an opportunity to speak and state their views concerning the proposed use of these funds within such reason- able time limits as shall be established by City Council. Persons desiring to speak on behalf of others must have their names placed on the agenda in accordance with regular procedures of the Roanoke City Council. Written comments of interested citizens will be received by the City Clerk at any time prior to the hearing. The amended General Fund budget may be inspected at the City Clerk's Office during normal business hours. The amended budget is summarized as follows: Revenue Estimates: General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Revenue from Use/Money & Property Grants-in-Aid from Commonwealth Grants-in-Aid from Federal Government Charges for Current Services Non-Revenue Receipts Total $ 36,290,163 28,263,798 412,000 447,000 1,297,200 44,317,792 2,383,356 3,178,010 2,362~600 $118,951,919 Recommended Expenditures: Legislative Education Human Development Public Safety & Justice Physical Development Administration Contingencies Debt Service Transfers To Other Funds Employee Benefits Finance Total $ 377,287 50,649,936 13,487,884 24,091,849 15,848,877 2,008,902 (385,358) 7,836,618 536,340 525,185 3,974~399 $118,951,919 General Revenue Sharing: ° Police Department Salaries (Proposed) ° Fire Department Salaries (Proposed) 26,515 26,515 Given under my hand this 20th day of March, 1987. Mary F. Parker, City Clerk NOTE TO PUBLISHER: Please publish in full once on Friday, March 20, 1987, News. Proof copy requested. Please send publisher's affidavit and bill to: in the Roanoke Times and World Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, VA 24011 ~rnmt~u~a~ut'l? "',tranm, as~ ~. lnto"her briofease and ful in,'. I~am mmv* lmpz~wsed now,' !~11~ m~t a TrallwaYS bus schedule. 81~ said abe [~oeople at the dedleadon, travels ~'equen~y by tins. ' ' ~ ~ he ~ ~mt learned about ~ center Altho~.h the stat~ will provide more money.. mr about ,~e city's plans ~or t~tlon ~ Watts said. "local eom- iFted cultural emtt~r and Mhe~ mltment is tim Im~ range key to mass trn*~tt. le~slator when the city Stephen Manetmo, Im]eral nmnn&,er of Valtey for what h~ ute and IM)bied for state Metro, said the c~y is Im~otiatin~ with · malter ects. leasinj a~ent for ~0,000 equate feet of retail Etd -offiee space in the ~enter. ~dld she dream then tlmt ahe d~be dedieaUon of the center lng into. the retail and office space by July. ~ ~. federnl, state and local Several businelnes, Imeludini a restanrlnt, bls for in ieasin~ space in t~e mn]l~ he said. ~ terminus for Trailways other,.have ~ an ~ CITY OF ROANOKE NOTICE OF PUBUC HEARINGS ON GENERAL REVENUE SHARING AND 19S6-87 GENERAL FUND BUDGET On Monday, April 6, 1987, at 2:00 p.m., Roanoke City Council will 'hold at It~ regular meeting In the Council Chambers of the MunMtpal uulldlng, 215 Church Avenue, 8.W.. a public bearing for the p~poee of amending the ~1886-87 City budget. This hearing will be held with rNpe~t to unantlolpat~l General Revenue 8hmlng _f~c~__.pte In the amount of ~3,0~0. Ail pemone.(eepeolally eonlor oltlzon~) shall be afforded .an opportunity to apeak and ,,t&to their vtew~ oonoeming the abell be ~ by Olty Oounoll. Persons d~lrl~g to abeak on behalf of otbem mu~t ;have their names pldoed on the agenda In aooordanoe wtth regular prooedur~ of tho RoaAoke City Coufloll. Written oommor~ of II, embed oitlzons will be reoMv~ by the Olty Clerk at any tln~ prior to the bearing. Ow'tr' Tbs emonded General ~olld budget may be Irmpectod at the ~Jty /~rmlt~, Fern & UemwM 28,263./W8 $ 337~.87 50,049,936 13,'187~4 ~4,091.~48 5 Yeor IRA Police Depannont 8alorM~ (Proposed) S26,515 Fire Department Salarle~ (Propo~d) 26,515 Given under my hand thin 20th day of March, 1987. Mary F. Parker. City ~ MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Pending Items from July 10, 1978, through March 23, 1987. Referral Date Referred To Item 7/10/78 City Man,jet 5/6/85 City Manager 8/12/85 City Manager 6/23/86 City Manager 8/25/86 City Manager 11/17/86 City Manager City Attorney Director of Finance 1/5/87 1987-88 Budget Study 1/20/87 City Manager Director of Finance 2/17/87 City Manager (1987-88 Budget Study) Recorrrrendation No. 11 contained in the Mayor's 1978 State of the City Message. (Development of Mill kt)untain - hotel.) Corrrrtlnication from Vice-Mayor James G. Harvey, II, in regard to a Sister City relationship with Asheville, North Carolina. Mayor's 1985 State of the City reconrnendation No. i - establish- ment of a working relationship with the volunteer rescue squads and the Roanoke Historical Society for the purpose of establishing a rruse~n and national headquarters for volunteer rescue squads in the City. Matter regarding distribution of cheese and butter to elderly per- sons, Mayor's 1986 State of the City recorrra~ndation No. 6 - streng- thening the City's relationship with Virginia Tech. Question of reinstating security officers at Roanoke Regional Airport, Woodrum Field, and Carvins Cove Reservoir, as police officers. Request of The Regional Partner- ship of Roanoke Valley for an increase from member goverrgnents in their share from $.50 per capita to $.55 per capita. Request of H. S. Zirrmerman with regard to pension increase(s) for City retirees for the next two years. Request of City Planning Corrrnis- sion for additional staff assis- tance. Pendit~g Items from July 10, 1978, through March 23, 1987. Referral Date Referred To Item 2/23/87 City Manager 2/23/87 Regional Cable Television Corrmittee 3/16/87 Co~issioner of Revenue City Manager 3/23/87 Robert A. Garland Kit B. Kiser William F. Clark Report of the Emergency Medical Services Advisory Council. Request of Cox Cable Roanoke for a renewal of their franchise agreement in order to sir~plify and clarify language, make cer- tain additions and deletions, and extend the term. Corm~nication from Larry L. Fenzel with regard to a tax freeze on property ~nich has been remodeled, Civic Center opera- tions, and refuse collection. Bids for construction of ]V~dlick Creek Sanitary Sewer - Phase I. 3/23/87 3/23/87 City Manager Question of whether or not a business operated by Melvin W. Garrett qualifies for fundiag under the CDBGpragram. Airport Advisory Corrr~ission Report recorr~ending an increase in rental rates and fees for air- port tenants. -2- Office of the City CJe~ April 8, 1987 File #60 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report requesting Council's concurrence in the FY 1987-88 Budget Adoption Schedule, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. On motion, duly seconded and adopted, Council concurred in the request. Sincerely, P a rk e r T-C~V~ City Clerk MFP: ra Dr. Frank P. Tote, Superintendent of Schools, 13145, Roanoke, Virginia 24031 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Barry L. Key, Budget and Systems P. O. Box I~:~om 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, 'vlrgin~o 24011 (703) 981-2541 Office of the City Manager April 6, 1987 Honorable Noel C. Taylor, Mayor and Members, Roanoke City Council Roanoke, Virginia Subject: Fiscal Year 1987-88 Budget Adoption Schedule Dear Mayor and Members of City Council: Recently, the attached schedule of events which will culminate in the adop- tion of this community's budget for FY 1987-88 was forwarded to you for review and cormnent. Having received no objections to the proposed schedule, this is to request that Council formally concur with this Budget Adoption Schedule which will authorize the City Clerk, City Attorney, and Assistant City Manager to make the necessary arrangements and prepare the necessary measures that will be needed to implement this schedule. Respectfully submitted, W. Robert Herbert City Manager WRH:EBRJr:mp cc: ~M~s. Mary F. Parker, City Clerk Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Barry L. Key, Manager, Budget and Systems Room 364 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 24011 (703) 981-2333 Date(s) April 17 April 20 April 21 April 27 April 28 May 4 May 5 May 6 May 7 May 8 May 11 Time 10:00 a.m. 1:00 p.m. 9:00 a.m. 11:30 a.m. 7:30 p.m. 9:00 a.m. 12:00 Noon 9:00 a.m. 12:00 Noon t:00 p.m. 4:00 p.m. 8:00 a.m. 12:00 Noon 1:00 p.m. 4:00 p.m. 8:00 a.m. 12:00 NOOn t:00 D.m. 4:00 p.m. 2:00 p.m. Scheduled Events Distribution of Recommended Budget Documents to City Council. City Manager's Press Conference on Recommended Budget. Special Meeting of City Council for Presentation of Recommended Budget by City Manager. Public Advertisement of Public Hearings on Tax Rates and Recommended Budget. Pre-Public Hearing Budget Review Session. Public Hearings on Tax Rates and Recommended Budget. City Council Budget Study Session. City Council Budget Study Session with School Board. City Council Budget Study Session. City Council Budget Study Session. City Council Budget Study Session. City Council Budget Study Session. City Council Budget Study Session. Work Period for the Administration. Special Meeting of City Council to Adopt the Fiscal Year 1987-88 Budget. Roanoke, Virginia April 6, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject'. Briefing on the Proposed Fiscal Year 1987-88 Community Development Block Grant (CDBG) Program and Budget I. Background: CDBG program was created in 1974 to replace the old Housing and Urban Development (HUD) urban renewal and categorical grant programs which were popular during the late 1960s and early 1970s. B. Federal program philosoph~ was to give local governments more control of expenditures and project selection. C. Roanoke's programs from 1975-1978 were oriented toward public works improvements and recreation. Improvin9 the City's housin~ stock and findin~ ways to increase citizen involvement in our program became the predominant theme of the City's Community Development program in 1979. Improvin~ the City's economic base and opportunities for employment through the creation of ready-to-go industrial sites became a major part of a CDBG budget and program for fiscal year 1982 and fiscal year 1983. F. Review of the last six years of CDBG expenditures indicate that we have been able to: 1. Renew citizen involvement in improving and preserving the City's inner-city housing stock. 2. Redirect private sector investments to our most needy neighbor- hoods in terms of the housing loan market. Bring in major new industries which have brought with them a renewed spirit of economic growth for the City, and equally impor- tant, job opportunities for our residents. II. Current Situation: A. Upcoming CDBG fiscal year begins 5uly 1, 1987. Citizen hearings and workshops have been held January 20, and March 12, 1987, in order to obtain citizens participation and to identify revitalization needs for the new year. Honorable Mayor and Members of City Council Page 2 Public hearin~ results were that citizens are generally satisfied with programs which have been successful in the past and which address the needs for housing and neighborhood improvement. 1987-88 Statement of Objectives and budget proposal, therefore, places heavy emphasis on housing programs and neighborhood revitalization, as in previous years. Council was sent a copy of First Draft of Statement of Objectives in their packet of March 20, 1987. Second Draft is attached. Major changes between the first and second drafts include the following: 1. Elimination of "Budget B" reduced revenue budget consideration. 2. Addition of Market Buildin9 Float Loan project. 3. Addition of $962,000 expected program income from repayment of Market Building Float Loan. III. Budget Summary: The following are brief descriptions of our program and budget recommen- dations for Fiscal Year 1987-88. The details surrounding the following six major categories are contained in the draft Statement of Objectives and Proposed Use of Funds attached. Our proposed budget is based upon the receipt of $3,177,000 from two major revenue sources, with a CDBG entitle- ment of $1,545,000 for 1987-88. Housin~ Revitalization ($700,399) will allow us to rehabilitate 87 substandard houses over a twelve-month period. The above amount includes funds for the fourth year of the five-year Gainsboro Housing Revitalization Strategy and all the housing programs that were funded in 1986-87. B. Community Services ($20,000) will continue the provision of services to residents of the Gainsboro neighborhood. Neighborhood Assistance ($148,860) will provide $94,860 in administra- tive costs for the seventh operating year of the Roanoke Neighborhood Partnership, plus $5,000 for mini-grant funds to directly benefit neighborhoods and $49,000 for the Gainsboro PAC/GNDC neighborhood administrative offices. Contractural Commitments ($742,000) will allow $530,000 for the third of ten annual repayments of the Section 108 loan which was used for acquisition and relocation connected with the Coca-Cola UDAG and $212,000 for the Deanwood/Shaffer's Crossing 108 repayment. Honorable Mayor and Members of City Council Page 3 Ee Employment and Industrial Development ($1,392,000) will provide $250,000 to begin improving the physical amenities (public utilities, parking lot improvements, etc.) connected with the Henry Street Revival project, $75,000 for site development costs associated with the Deanwood Expansion area, $10,000 in matching funds for the Williamson Road Area Business Association to hire a Main Street Coordinator to promote the Williamson Road corridor and $962,000 as a short-term, low interest rate loan to the Downtown Associates to pro- mote job retention and the creation of new jobs. General Administration ($173,741) will allow the City and the Roanoke Redevelopment and Housing Authority to perform HUD-mandated management procedures regarding administration of the program. IV. Conclusion: The proposed CDBG budget and program is a balanced one. It provides for housing improvement, business development, the creation of new job oppor- tunities, human development, the strengthening of our neighborhood organi- zations and adequate administrative oversight for the entire program. It will allow us to build upon the successes of the past, meet some urgent critical needs and do so without the addition of costly new programs. This CDBG program is submitted for Council's review. On April 13, 1987, City Council has scheduled a public hearing to receive citizens' comments. At that time, Council will be requested to authorize the City Manager to submit the 1987-88 Statement of Objectives to the Richmond Office of the Department of Housing and Urban Development for their review and approval. Respectfully submitted, W. Robert Herbert City Manager WRH:VLP:mds cc: City Manager City Attorney Director of Finance Director of Public Works Chief of Economic Development & Grants Chief of Community Planning Building Commissioner Grants Monitoring Administrator Executive Director, Roanoke Redevelopment & Housing Authority Administrator, Gainsboro PAC/GNDC Draft Statement of Community development Objectives and Proposed Use of Funds Program Year Thirteen 3une, 1987- May, 1988 City of Roanoke, Virginia Draft Statement of Community Development Objectives Program Year 1987 - 1988 I. Summary of Estimated Revenue Page 2 II. Community Development Objectives III. Projected use of funds as related to Community Development Objectives and Location of Activities IV. Summary of Proposed Activities 10 V. Description of the use of CDBG funds expended since 3une 1, 1986 12 A. Assessment of these expenditures relative to previous community development objectives. B. Assessment of these expenditures relative to the three broad national obiectives. I. Summary of Estimated Revenue CDBG Program Year 3uly 1987 thru 3une 1988 CDBG Entitlement Program Income Parking receipts Rehab Loans Payback Cooper Industries lease Coca-Cola UDAG loan payback Williamson Rd Parking Garage Market Building Float Loan Estimated funds remaining 6/30/87 TOTAL FUNDS AVAILABLE $202,000 50,000 13,000 400,000 5,000 962~000 $1,545,000 $1,632,000 $ -o- $3,177,000 Il. Community Development Objectives Program Year 1987-1988 1. Upgrade the quality of substandard housing. 2. Expand Roanoke's employment base. 3. Support increased neighborhood sel£-sufficiency in such areas as crime prevention, citizen involvement and overall visual enhancement. #. Encourage programs that support af(ordable housing tot all economic groups. Support development ot neighborhood-based multi-purpose human service centers. 6. Encourage industrial development on appropriate sites. 7. Strengthen housing maintenance, building and zoning codes. g. Stat~ support will be provided by the CDBG program to administer and monitor all the projects and activities. 3 III. Projected Use of Funds as related to Community Development Objectives and Location of Activities The City administration has proposed the following projects and activities to address the community needs expressed by citizens at public meetings, and to fulfill the goals and objectives of the Community Development Program. The objectives stated below are those developed by citizens in the Vision Comprehensive Plan process, and voted on by citizens at the 3anuary 20, 1987 CDBG public meeting. Objectives in order as determined by citizens' vote and activities proposed to address those objectives: 1. Upgrade the quality of substandard housing. a. Operation Paintbrush $31,13# The purpose of Operation Paintbrush is to make a strong visual statement about the viability of the neighborhood by dramatically improving a selected area through painting the exterior of homes. The program encour- ages neighborhood volunteerism by involving organizations and corporations in house painting projects on weekends. Additionally Operation Paintbrush seeks to improve the quality of life for neighborhood residents participating in the program. The $31,13# for this activity will employ a crew to paint 26 houses, benefiting approximately 79 low and moderate income persons. Operation Paintbrush will be implemented in the neighborhoods of Belmont, Hurt Park, Gilmer, and Villa Heights. b. Private Rehab Loan Program $#0,000 The Roanoke Redevelopment and Housing Authority will issue a $600,000 mortgage revenue bond, probably taxable~ to be bought by local commercial lenders. CDBG funds will be used to pay legal and other expenses related to issuing the bond, and to establish a loan loss reserve equal to 5% of the bond. The interest rate of the bond is expected to be approximately 8.5% to 9%. Loans will be made for the rehabilitation or purchase/rehabilitation of owner-occupied houses city wide. Borrowers in the City's rehabilitation and conservation districts will not be subject to maximum income limits. Loans for houses elsewhere in the City will be made only to borrowers with low-moderate income. Interest rates on the loans are expected to be 9% to 10%. Eighteen houses will be rehabilitated under the activity with an estimated t~0% benefit to low and moderate income persons. c. Critical Home Repair $187,358 The Critical Home Repair program is intended to help low and moderate income homeowners city wide make critically needed repairs to their homes. As in previous years, the maximum subsidy would be $6,000 with exceptions of up to 58,000 granted by the Director of Public Works. A new variation of the program design has been suggested for the coming year. For very low income applicants, the subsidy would continue to be in the form of a grant; for low-moderate income homeowners (50%=80% of median income), the subsidy would be a loan at 0% interest with payments equal to 10% of the homeowners' adjusted income. The subsidies will be awarded to the neediest applicants whose situations can be stabilized by the allowed repairs. This program will also include 550,000 set aside for the "Quick Response to Emergencies" option, under which sudden emergencies will be addressed within 24-72 hours of their report. Terms of these subsidies, which are likely to be of smaller amounts than with the main program, will be the same as described earlier. Overall, the program is expected to assist approximately 34 low and moderate income families city wide. d. Gainsboro Housing Grants $ 90,000 These funds would provide for 6 homes to be rehabilitated with a grant of 515,000 each. Grants are available to low and moderate income homeowners in the Gainsboro neighborhood and is part of the Gainsboro Housing Revitalization Strategy. e. 304 Fairfax Avenue Rehab 525,000 In an effort to consolidate their office and reduce costs, the Gainsboro PAC/GNDC organization proposes to rehabilitate a vacant house they currently own at 304 Fairfax Avenue NW. The structure would be converted into an upstairs apartment for a low or moderate income family, and the downstairs would be finished as the neighborhood office and community center. Any costs for rehabilitation exceeding 525,000 would be borrowed from commercial lenders by the neighborhood organization, with the rent from the apartment providing income for retirement of the debt. The current offices at 604 Gainsboro Road would be returned to the owner, Roanoke Redevelopment and Housing Authority. f. Gainsboro Vacant House Rehab program 5 16,000 These funds will allow for the purchase of one to three vacant houses in the Gainsboro neighborhood for rehabilitation by the neighborhood organization with funds borrowed from commercial lending institutions. The finished houses will then be offered for sale or rent to families regardless of income. This is an activity to help eliminate slums and blight in the Gainsboro neighborhood. g. Private Loan Subsidy Program $ 50,000 Funds will be used to make loans from other sources more affordable to low-moderate income homeowners or homebuyers. Such loans may include Private Rehabilitation Loans, Virginia Housing Development Authority (VHDA) loans, or conventional loans. Regardless of loan source, each must include significant rehabilitation work (e.g. 25% or more of the loan/subsidy combination). The subsidy will be granted as a 1:3 match of loan iunds, thereby reducing the borrowers' cost by 25%. The total of 550,000 will subsidize 6 loans to low and moderate income families. 5 h. Housing Support costs - RRHA $187,000 These funds pay for direct support costs for CDBG housing programs, Rental Rehab, Section 312 loan program, Section 810 homesteading, housing counseling, the Downtown Housing Program, and relocation assistance. Loca- tion is determined by the program implemented, and benefit is in proportion to the benefit of the programs implemented. 2. Expand Roanoke's employment base. a. Henry Street Revival $250,000 These funds would be used to begin improving the physical amenities, landscaping, parking lot improvements, public utilities, design and engi- neering of street and sidewalk improvements (from intersection of Wells Avenue and First Street to a point iust south of the intersection of Centre Avenue and First Street) and the stabilization of the buildings that have been acquired in that area by the RRHA. Project is expected to eventually provide permanent low and moderate income iobs and to serve a neighborhood which is 66% low and moderate income families. b. Main Street Coordinator $ 10,000 The Williamson Road Area Business Association (WRABA) will hire a Main Street Coordinator to promote the Williamson Road corridor (from just north of Hershberger Road to Orange Avenue) to both local and area businesses. The Coordinator will recruit new business memberships, develop an advertising program, coordinate events and encourage businesses to locate in the corridor This will be a matching grant with WRABA providing 50% of the salary and 100% of the office support. The project will create 3 low/moderate income jobs in two years. c. Deanwood Expansion $ 75,000 Acquisition and redevelopment of 10.75 acre expansion area within the expanded Deanwood Redevelopment Area (area west of Hollins Road, east of the N & W right-of-way, between Mohawk Avenue and Pocahontas Avenue). Addi- tional funds are necessary to cover expected site development costs, in order to make the site marketable. Project is expected to eventually provide for 220 new jobs, 176 of which will be for low and moderate income persons. d. Economic Development Support - RRHA $95,000 Funds pay for direct support costs of the Roanoke Redevelopment and Housing Authority to provide implementation of CDBG economic development projects and other economic development programs including disposition of Urban Renewal land, property management of existing CDBG and Urban Renewal property, and relocation assistance. Location and benefit are determined by individual economic development projects being implemented. e. Market Building Float Loan $962,000 Funds will be used as a short-term, below market interest rate, loan to the Downtown Associates. This float loan will serve as an incentive for continued economic development and the creation and/or retention of jobs at the Market Building. Project is expected to provide for 50 jobs, 51% of which will be available to low and moderate income persons. This project takes no money away from existing programs but instead will generate up to $30,000 of additional money, in the form of interest, for the CDBG program. 3. Support increased neighborhood self-sufficiency in such areas as crime prevention~ citizen involvement and overall visual enhancement. a. Roanoke Neighborhood Partnership $9#,860 This budget provides operation costs for the 6 year old partnership of neighborhood organizations, private businesses, non-profit organizations and local government. The Partnership assists neighborhood organizations plan and carry out neighborhood development/improvement projects. These projects fall into the general categories of community appearance and urban desig% or.ganizationa[ development, housing, parks planning, neighborhood facilities, cr~me prevention and communications. Three staff members work with the 30 member Steering Committee to assist 16 member neighborhood organizations, two business associations and new organizations in their formation steps. This is considered an administrative and planning activity. b. Mini-Grant program $ 5,000 The Roanoke Neighborhood Partnership has a matching grant program to provide financial assistance to qualified neighborhood organizations under- taking neighborhood improvement projects. Grants are provided on a q to 1 match with grants up to $1,800. Projects have ranged from beautification to maintenance of community centers and publishing neighborhood newsletters. The mini-grant is an important part of the Partnership development process of encouraging neighborhood self-reliance. Benefit is determined at time of application from member neighborhoods. c. Gainsboro PAC/GNDC Administration $ q9,000 These funds will provide for a full-time staff of two for the Gainsboro neighborhood to coordinate citizen input in the housing revitalization strategy and to provide for long-range planning of the continuing development of the neighborhood. #. Encourage programs that support affordable housing for all economic groups. a. Housing Marketing $ 5,000 This activity provides for preparation of materials and activities to promote neighborhood revitalization generally and housing rehabilitation particularly. This would include activities such as legal-type notices, signs to place in front of rehab projects, printing of brochures, etc. The principal cost of the activity will be production of one edition of the Vacant House Catalog, which has proved to be very popular, successful and cost-effective in the sale, repair and reoccupancy of vacant houses in the City. Some of the cost of production of the Catalog will be offset by the sale of advertising space particularly to realtors but also possibly to lenders, building material suppliers, contractors, etc. Location of the activity will be City wide~ with concentration in Conservation Areas and Rehabilitation Districts. This is determined to be an administrative and planning activity. 5. Support development of neighborhood-based multi-purpose human service centers. a. Gainsboro Community Services $ 20,000 These funds provide for a staff coordinator, supplies and fees for trainers and facilitators for the provision of services to the residents of the Gainsboro neighborhood. These services include arts and crafts workshops, neighborhood watch signs, counseling for fuel assistance, referrals to TAP's weatherization program, blood pressure clinics, clothing bank and surplus food distribution point. This activity primarily benefits low and moderate income persons in the Gainsboro neighborhood. 6. Encourage industrial development on appropriate sites. a. Coca-Cola 108 Loan Repayment $530~000 These funds will pay the third of ten annual repayments to HUD of the $3,015,000 borrowed by the City for acquisition, relocation and site preparation for the Coca-Cola UDAG. Of this amount, $#00~000 is provided by Coca Cola's annual repayment of the UDAG loan funds. b. Deanwood/Shaffer~s Crossing 108 Loan Repayment $212,000 These funds will pay the first of six annual repayments to HUD of the $922,300 borrowed from HUD under Section 108 loan guarantee provisions for acquisition and relocation in the Deanwood Expansion area and Shaffer's Crossing Industrial area. 7. Strengthen housing maintenance, building and zoning codes. a. Demolition/Securement $ 13,000 Condemned buildings must be secured or demolished if not repaired. If the owners do not comply with orders to resolve the violations, they are summonsed to appear in court, where typically the judge will order them to comply with the condemnation order. However, the owners of many condemned buildings either cannot effectively be summonsed, living out of town or out of the state, or have no means to pay for the necessary repairs or demoli- tion. In such cases, it effectively falls to the City to arrange for the houses to be boarded up or razed~ with the cost becoming a lien on the pro- perty. Such a lien can be pursued through legal channels, including having the property sold to satisfy the lien. This approach usually is too cumber- some legally to make such action a high priority. To the extent liens are eventually paid, whether voluntarily, at sale of the property, on order of the court, or otherwise~ such payments become program income to the CDBG accounts. This activity is limited to conservation and rehabilitation areas of the City and aids in the prevention and elimination of slums and blight. b. Code Enforcement $ 55,907 Two building inspectors will enforce the Building Maintenance Code in all Conservation Areas and Rehabilitation Districts. Condemned houses will be ordered repaired, secured or demolished. Inspectors will monitor compliance, including preparing for action through the court system. Efforts will be made to deal with occupied substandard buildings, but if this results in in- voluntary displacement of residents, relocation assistance will be required. This activity aids in the prevention and elimination of slums and blight. g. Staff support will be provided by the CDBG program to administer and monitor all the projects and activities. a. Roanoke Redevelopment & Housing $ 73,000 Authority These funds provide for salaries and non-salaried expenses related to carrying out the City's FY 1987-88 CDBG program. Expenses included salaries of supervisory personnel, legal fees, materials/supplies, audit fees, transportation costs, employee training etc. This is a general administration activity. b. City CDBG Administration $100,7#1 This activity provides coordination, monitoring and support for the overall CDBG program. Included in this function are planning and capacity building activities as well as program monitoring and administration. In addition to personnel costs, funds are included for material support, telephone, travel and printing. This is a general administration activity. IV. SUMMARY OF PROPOSED FY 1987-1988 CDBG PROGRAM EXPENDITURES Housing 1. Operation Paintbrush 2. Private Rehab Loan Program 3. Critical Home Repair Program Gainsboro Housing Grants 5. 304 Fairfax Rehab 6. Gainsboro Vacant House Rehab. 7. Private Loan Subsidy 8. Housing Marketing 9. Demolition/Securement 10. Code Enforcement 11. Housing Support B. Economic Development 1. Coca-Cola 108 Loan Repayment 2. Deanwood/Shaffer's Crossing 108 Loan Repayment 3. Henry Street Revival 4. Main Street Coordinator 5. Deanwood Expansion 6. Economic Dev. Support 7. Market Building Float Loan C. Public Service 1. Gainsboro Community Services 2. Mini-Grants (category to be determined) D. Administration & Planning 1. Roanoke Neighborhood Partner. 2. City CDBG Administration 3. RRHA General Administration 4. Gainsboro PAC Administration Budget Level 53,177,000 31,134 40)000 187)358 90)000 25)000 16)000 50,000 5,000 13)000 55,907 187,000 $530,000 212)000 250)000 10)000 75)000 95)000 962)000 $ 20)000 5,000 $ 94,860 100,741 73)000 49)000 TOTAL $3)177~000 10 FY 1987-88 CDBG BUDGET FACT SHEET Total amount of funds for activities to benefit low and moderate income persons. $2,7#0,#92 (86%) 2. Total number of houses to be rehabilitated (to greater or lesser extent). Operation Paintbrush - 26 Private Loan & Private Subsidy Programs - 18 Critical Home Repair - 3# Gainsboro Housing Grants - 6 30t* Fairfax Avenue - 1 Gainsboro Vacant House Program - 2 TOTAL 87 3. Total number of iobs to be created by activities in this budget. Henry Street Revival - 60 Deanwood- I00 Main Street Coordinator - 3 Coca Cola UDAG - 86 Shaffers Crossing - 160 Market Building Float Loan - 50 TOTAL t~59 #. Total number of substandard buildings to be demolished. Demolished - # Boarded Up - 6 5. Total number of families or businesses to be displaced as a result of activities in this budget. 0 6. Total number of neighborhood organizations to be served. Through Roanoke Neighborhood Partnership - 18 11 Description of the Use of CDBG Entitlement For 1986-1987 Relative to Community Development Objectives and Relative to the Three Broad National Objectives The formula for utilizing CDBG Entitlement funds for the City of Roanoke combines public input received during the citizen participation workshops held last year and the broad national objectives set forth by HUD. The national objectives stipulate that CDBG activities provide benefit to iow and moderate income persons and aid in the prevention or elimination of slums and blight. In conjunction with these objectives and citizen input the 1986-1987 City program was designed to promote housing revitalization, create employment and strengthen neighborhood organizations. The specific objec- tives for the City of Roanoke are as follows: One hundred (100) substandard houses will be eliminated by 3uly 1987. Through February 28, 1987, 72 substandard houses have been eliminated. An additional 21 have had exterior painting and repairs. A&B. Private Loan Program and Private Loan Subsidy: 16 rehabilitation ~rojects completed; 2 under construction. Funds committed, 600,000. Activity addresses elimination of slums and blight. 11 families served were low/moderate income. Operation Paintbrush: 21 homes were painted this past spring and summer. (Painting is due to start again in the spring.) Funds committed, $57,500. Activity benefits low and moderate income families. Critical Home Repair: 31 projects completed, 9 under construction. Funds committed, $19~,q53. Activity benefits low and moderate income persons - 100%. Demolition/Securement: # dilapidated houses were demolished and 6 were boarded up and secured. Funds committed, $25,000. Activity addresses elimination of slums and blight in low and moderate income neighborhoods. Code Enforcement: A program operated by the Building Commissioner to address substandard housing by providing salaries, fringe bene- fits, equipment and supplies for two (2) building inspectors to work on substandard housing issues such as identification, inspection, outreach, problem solving etc. Gainsboro Housing Revitalization: 2 rehabilitation grants completed, 8 under construction. Funds committed, $145,808. Projects include rehabilitation grants~ revolving low interest loans and vacant lot homesteading. Activity benefits low and moderate income persons. 12 Housing Marketing and Vacant House Catalog: The City Building Inspection Department printed and distributed a Vacant House Catalog in an effort to help "empty homes find families". In addition, the City is utilizing advertising, brochures, seminars and displays to encourage housing rehabilitation. Activity is administrative but also addresses elimination of slums and blight. Housing Program Support: The Housing Authority (RRHA) provides personnel and related support services necessary to implement the housing programs outlined above. Short-term Housing Related Financing: Unable to pursue this activity because anticipated projects were not undertaken or alternative funding was found. We are optimistic that these funds can be utilized at a later date. Activity would have provided short-term, below market interest rate loans to private non-profit or for-profit entities for the rehabilitation of buildings for residential use or to carry out site preparation work. One hundred and fifty (150) elderly and handicapped people in the Gainsboro neighborhood will be provided services to address their special needs. This Community Service project in Gainsboro served 307 through February~ 1987. Activities include arts and craft workshops, neigh- borhood watch, counseling for fuel assistance, coordination with TAP's Weatherization Program, blood pressure clinics and service as a surplus food distribution point. Nine (9) points of blighted and unsightly conditions will be elimi- nated throughout the City. Vacant Lot Homesteading: Nine (9) vacant lots have been trans- ferred to new owners who will provide maintenance. Activity addresses elimination of slums and blight. Williamson Road Gateway: Property on the northeast corner of the intersection of Orange Avenue and Williamson Road (within the Deanwood Redevelopment Area) has been acquired and billboards~ signs have been relocated. Activity yet to be completed is the design and construction of a sign over the roadway, at this location, delineating the Williamson Road neighborhood. Funds committed~ $98,537. Activity addresses elimination and prevention of slums and blight. Interaction among twenty-four (2q) neighborhoods will be encouraged and technical assistance will be provided to assist 12 neighborhood organizations plan and carry out development/improvement projects. A. Roanoke Neighborhood Partnership: This is an administrative/planning activity and does not address a particular Broad National Objective. 13 Be l) Mini-grants awarded to 6 neighborhoods providing support for neighborhood improvement projects and activities. (2 incentive grants were awarded.) Activity benefits low and moderate income neighborhoods. 2) Staff served as planners and organizers for second annual state- wide neighborhood conference held in Petersburg, Virginia. 3) Began the Business Partner Pro§ram to encourage businesses and corporations to contribute to the Partnership. Neighborhood Development Grants: Provides matching grants of up to $10,000 awarded to neighborhood organizations for the purpose of undertaking major neighborhood revitalization projects. Funds committed, $15,000. Two (2) grant awards were made to the Northwest Gilmer and Old Southwest neighborhoods. Neighborhood-Based Service Delivery: Assisted by the National Association of Neighborhoods, the Roanoke Neighborhood Partnership will work with Hurt Park to develop a lawn care service and North- west-Gilmer to establish a home repair and painting enterprise. These ventures will serve as pilot projects for the establishment of community-operated small businesses in low and moderate income neighborhoods. Gainsboro Project Area Committee (PAC) and the Gainsboro Neighborhood Development Corporation (GNDC): This is an administrative activity and does not address a particular Broad National Objective. Provides neighborhood coordination and planning of development activities, management of properties purchased with CDBG Funds, and neighborhood outreach and counseling. Construction and furnishing of the Harrison Heritage and Cultural Center: Renovation of two exhibit rooms and the kitchen for this neighborhood center which promotes an understanding ot black history and culture has begun and is scheduled for completion by the end of March. One hundred percent (100%) of CDBG contractual commitments for develop- ment will be met. Coca-Cola Section 108 Loan Payment: Second of ten annual repayments to HUD for acquisition, relocation and site preparation for the expansion of the Coca-Cola bottling plan is to be made during FY 1986-1987. ($#00,000 of this $529,873 UDAG repayment is provided by Coca-Cola). Activity benefits low and moderate income persons through provision of jobs. Shaffer's Crossing 108 Loan Interest: First of six annual payments will be made by August 1, 1987. Property on Shenandoah Avenue between 24th and 30th streets is being acquired for the development of an industrial park. (Two parcels have been acquired and three are under option or in negotiation.) Activity will benefit low and moderate income person through the provision of jobs. 14 7. Fifty (50) existing or new businesses will locate, remain and/or expand in the City. A. Henry Street Revival: 1o date, RRHA has acquired 19 parcels and 5 are under option or in negotiation in order to redevelop the Henry Street area into a commerical/restaurant/entertainment center. Activity, along First Street (formerly Henry Street) from Centre Avenue to Gilmer Avenue, addresses elimination of slums and blight and benefit to low and moderate income persons through the provision of jobs. B. Deanwood Business Park Expansion: Acquisition and relocation activi- ties involving the 10.75 acre expansion area within the designated Oeanwood Redevelopment project have been completed. Activity will benefit low and moderate income persons through the provision of jobs. C. Revitalization Program Support: Provides salaries and fringe bene- fits to Roanoke Redevelopment and Housing Authority (RRHA) personnel for the operation of CDBG-supported revitalization projects. D. Roanoke Center Site Preparation: Site preparation construction work including grading, road construction and utility installation. This project is under construction. No CDBG funds were required due to additional funds being made available from State sources. CDBG funds will be reprogrammed. E. Short-term Economic Development Financing: Unable to pursue this activity because anticipated projects were not undertaken or alternate financing was found. We are optimistic that these funds can be utilized at a later date. Activity would have provided short-term, below market interest rate, loans to private non-profit or for-profit entities as an incentive for economic development and iob creation. (Either Housing loans or Economic Development loans, or a combination, not to exceed $1,000,000 (See I 3 above). 8. Staff support will be provided by the CDBG program to administer one hundred percent (100%) of projects and activities. A. Roanoke Redevelopment and Housing Authority CDBG Administration: for salaries and non-salaried expenses related to carrying out the the City's FY '86-'87 program. The Housing Authority (RRHA) provided personnel and related support for nearly all CDBG housing programs. Their inspectors estimated rehabilitation costs and coordinated with contractors so that work was completed in a timely and professional manner. 15 01~ce c~ d~e City Cle~ April 8, 1987 File #301-472 Control Software, Inc. 512 West Lancaster Avenue Wayne, Pennsylvania 19087 Gentlemen: I am enclosing copy of Ordinance No. 28583, accepting your propo- sal in the total amount of $64,000.00, for furnishing a vehicle/equipment maintenance control and management system, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other proposals made to the City for the work, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, p~. Mary F. Parker, CMC City Clerk MFP:ra Enc. CC: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. James A. McClung, Manager, Motor Vehicle Maintenance Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Archie W. Harrington, Manager, City Information Systems ~ir. D. Darwin Roupe, Manager, General Services Room 456 Municipal Building 215 O'~urch Av,~"~ue, S.W, Roanoke, 'virginia 24~11 (703) 981-2541 Office of the City (]em April 8, 1987 File #301-472 Peat Marwick 1990 K. Street, N. W. Washington, D. C. 20006 Mainstem Corporation 90 Wall Street Princeton, New Jersey 08540 Diagonal Data Corporation 2000 East Edgewood Lakeland, Florida 33803 GTE Data Services, Inc. Suite 1542 Columbia Plaza 250 East Fifth Street Cincinnati, Ohio 45202 Gentlemen: I am enclosing copy of Ordinance No. 28583, accepting the propo- sal of Control Software, Inc. in the total amount of $64,000.00, for furnishing a vehicle/equipment maintenance control and mana- gement system, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to exe- cute the requisite contract for such work; rejecting all other proposals made to the City for the work, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. On behalf of the Council, I would like to express appreciation for submitting your proposal for furnishing a vehicle~equipment maintenance control and management system. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eric. Room 456 MunJclpol Building 215 Church Avenue, S.W. Roanoke, VlrginJa 24011 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF The 6th day 0f hpci], 1987. No. 28583. ROANOKE, VIRGINIA, AN ORDINANCE accepting the proposal of Control Software, Inc., for furnishing a vehicle/equipment maintenance control and mana- gement system, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other proposals made to the City for the work; and providing for an emergency. the Council of the City of Roanoke as BE IT ORDAINED by follows: 1. The proposal of Control Software, Inc., made to the City in the total amount of $64,000.00 for furnishing a vehicle/equip- merit maintenance control and management in full compliance with the City's plans therefor and as provided in the contract vendor, which proposal is on file in the Office of be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the success- ful vendor, based on its proposal made therefor and the City's spe- .cifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. system, such proposal being and specifications made documents offered said the City Clerk, 3. Any and all other proposals made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such vendor and ciation for such proposal. 4. municipal ordinance to express to each the City's appre- In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia April 6, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report on: Equipment Management System, Proposal No. 86-5-28 I. Back~round Public Works Garage is responsible for the maintenance and repair of more than 700 items of motorized equipment, with a replacement value of more than $15 million. Bo Equipment Maintenance & Operations information is not readily available in a comprehensive manner to facilitate proper management of this significant aspect of the City's budget. City Administration has identified the opportunity to obtain a computerized Vehicle/Equipment Maintenance Control & Management System. Request for Proposals were developed and publicly advertised. Proposals were sent specifically to nine vendors identified on the City's current bid list. II. Current Situation Proposals were received and opened after due and proper advertisement at 2:00 PM on June 6, 1986. B. Five (5) proposals were received. Ail proposals were evaluated by representatives of the following departments: City Information Systems General Services Motor Vehicle Maintenance Budget and Systems Computer Software is procured through competitive negotiation procurement procedure pursuant to Section 23.1-14, Code of the City of Roanoke (1979), as amended. Page #2 Honorable Mayor and City Council April 6, 1987 II. Current Situation (Continued) The Evaluations Committee interviewed the three best responses and ranked them in order as follows: 1. Control Software, Inc. 2. Peat-Marwick-Mitchell 3. Mainstem Company III. Issues 2. 3. 4. Need for system Compliance with required documents Funding for project Time for completion IV. Alternatives Award a contract to Control Software, Inc. to provide Equipment Management System software in accordance with City of Roanoke specifications for the total amount of $64,000. Need to control the present complicated manual system will be met. Compliance with required documents - proposal from Control Software, Inc. as submitted, meets all requirements of the contract document. Fundin9 for the project - necessary funds are available the current year CIS budget in account number 006-1601-9015. 4. Time for completion has been established for early FY 1987-88. Page 93 Honorable Mayor and City Council April 6, 1987 IV. Alternatives (Continued) B. Reject all proposals Need - the enhancement to a now complicated manual system would not be accomplished. Compliance - with required documents - not a factor in this alternative. Fundin~ for the project - designated funds would not be expended. Time for completion would not be a factor in this alternative. V. Recommendation Council concur with Alternative "A" - Award a contract to Control Software, Inc. to provide Equipment Management System software in accordance with City of Roanoke specifications for the total amount of $ 64,000. Authorize City Manager to enter into a contract with Control Software, Inc. to provide the software for a Equipment Maintenance System in accordance with their proposal and City of Roanoke specifications. Committee: Respectfully submitted, WILLIAM Fo CLARK Director of Public W~rks Ma~a~[er o~ C~rmation Systems D. DARWIN ROUPE ~ Manager of General Services CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works George C. Snead, Director of Admin. & Public Safety Archie W. Harrington, Manager of C.I.S. D. Darwin Roupe, Manager of General Services M. G. Gregory, Acting Manager of Motor Vehicle Maintenance Ag,-emant Ro.cst11487 SOFTtgARE LICENSE AGREEMENT THIS AGREEMENT, is between Control Software Inc., 993 Old Eagle School Rd, Suite 409, Wayne Pennsylvania 19087 (hereinafter caLLed CSl) and Th._~e City o.~f Roanoke (hereinafter ca[Led "CUSTOMER.): ARTICLE I - LICENSE A. esi grants to CUSTOMER a r~-exctusive n~-transferab[e license to use the software modules, referred to as the MAINTENANCE CONTROL ARO MANAGEMENT SYSTEM specified in Schedule 1 (herein Soft,are) on the computers and at the lace[Lens designated in Article VIII, provided, however, that if the designated comp~Jter is a computer of CUSTOMER and becomes temporarily inoflerative the License may be extended to another computer of CUSTOMER until such title as the designated computer becks operative again at ~ich time ail Soft,are ~iLL be returned to the designated computer. CUSTOMER may replace the designated computer of CUSTOMER by giving CSl prior written notice of the new type and serial mJ~ber. Except as provided above, use of $oftuare on other computers of CUSTOMER thereof requires additional fees es specified in Schedule 3, end ~ payment of sase, identifying such other computers by Location and type, the license herein granted aha[[ be extended to such other computers. CUSTOMER.S license is to use the Software in its o~n business and the business of its subsidiaries but CUSTOMER has no right to use the Soft,are in processing ~ork for third parties. B. The specific material included in the term Software and t~ be provided to CUSTOMER is sho~n on Schedule 2. C. A subsidiary of CUSTOMER is any company ~hich CUSTOMER controls, any company ~hich is under co~aq~on con[roi ~ith CUSTOMER or any company uhich controls CUSTOMER. Con[roi is the o~nership of more than 50~ of the stock entitled to vote for directors. ARTICLE ]l - FEES AND PAYMENTS A. CUSTOMER shall pay to CSI the fees specified in ScheduLe ] and 4. ALl fees are due 15 days after receipt of invoice. B. CUSTOMER shaLL be entitled to the support provided fn ~chedute 2. Charges for any other services provided by CSl under this Agreement at CUST~I4ER~S request Nil[ be invoiced to the CUSTGNER on a n~nth[y basis at ceils standard rates in effect at the time the service is refxlered and aLL such charges, including reasonable expenses such as travel and living, wi[[ be peyeb[e by the CUSTOMER uithin thirty (30) days of receipt of invoice. C. Overdue payments of fees end charges shall bear interest at the rate of 1 1/2~ per ~nth. ART]CLE III - NON'DISCLOSURE A. Subject to the other paragraphs in this ArticLe lie, CUSTOMER agrees that the Soft,are shall be held in confidence by CUSTOMER and shaLL not bo disclosed to others uithout the prior ~ritten consent of (SI. This obligation to hold confidential does not apply to any portien of the Soft,are (1) developed by CUSTOMER and in CUSTOMER's possession prior to the receipt of smae from (SI (2) ~hich at the time of disclosure ia, or as of such time it becomes, pert of the I~Lic domain through no act or failure to act by CUSTOMER, or (]) ~flich is ta~fuLLy disclosed to CUSTOMER ~ithout res[tic[fen on further disclosure by another ~ho did not acquire same from (SI. B. The CUSTOMER shaLL not copy, in ~hoLe or in part, any printed material relative to the Soft,are ~hich may be provided by CS! under this Agrem~ent. Additional copies provided by CS! ~iL[ be biLLed to CUSTOMER at CSI's standard rates. C. Any Soft,are provided by CS! in machima-readabie form may be copied by CUSTOMER for use uith the de~igosted CPU to the extent necessary for archive or emergency restart purposes, to replace a ~orn copy, to understand the contents of such machima-reedabLe materiaL, or to modify the Soft,are es provided below. D. The CUSTOMER agre~ to keep the original and any copies of that software at the same !ocs[ion as the CUSTOMER.s designated CPU, except that a machine-readable copy of the Software rmay be kept for archive or emergency restart purposes only, at another facility. E. The CUSTOMER may modify the Software, in machine*readabLe form, for his o~n use and merge it into other program material to form an updated ~ork. Any portion of the Software included fn any updated uork shall be subject to ail the terms and co~dition~ of this Agreement. ARTICLE IV - WARRANTIES A. CSl represents that it has the right to supply the Software to CUSTC~tER as provided Jn ARTICLE I. CS~ further represents that the Software wilt comform to the descriptien contained in the Users Manual and City Specifications but except as provided in ArticLe IV B, n~akes no other representati(~ns, warranty, or guarantees, express or implied, ~ith respect to the accuracy, coer~oLeteness, or usefulness of the Software INCLUDING EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PURPOSE. In the event Software fails to conform to the description contair~d in the User.s Mar~a[, CSI~s sole ob[igatio~ shaLL be to correct the errors in accordance with the provisions of ArticLe IV D, if within the warranty peried or utxJer the n~intenance agreement if the CUSTOMER is on maintenance. B. CSI wi[[ defer~, at its DUn expense, any action brought against CUSTOMER to the extent that it is based on a claim that the Software suc~o[ied by CSI infringes a United states patent or copyright, and CSl wi[[ pay those costs and damages finaLLy awarded against CUSTO#ER in any such action which is attributable to any such claim, but such defense and pay~nts are corxJitioned on the fo[towing: (1) that Cai shaLL be notified pron~pt[y in writing by CUSTOMER of any such claim; and (2) that CSI shat[ have sole control of the defense of any action on such claim and ail negotiations for its settLe~nt or coe~prc~oise, arid (3) should the software bacon~, or in CSI~s opinion is LikeLy to beco0~ the subject of a c[aba of infringen~nt of a United States potent or copyright, then CUSTOMER she[[ permit esl at its option and expense, either to procure for CUST~ER a License to use the software or modify the software so that it bacon,s non- infringing or to procure for CUSTOI4ER a credit for the software depreciated and accept its return. Depreciation shaLL be an equal amount per year over the Lifetime of the software as established by CSI. CSI shaLL have no LiabiLity to CUST(~4ER ~lder any provision of this clause with respect to any claim of patent infringement which is based on Software.CUSTC~4ER~s unauthorized use or cart~ination of the Software with software or data not supplied by CSI as port of the C. CUSTC~fER agrees to defend and hold CSl harm[ess against any claims mede by any third party against CSI arising out of CUSTC~4ERms use of the Software. In no event is CSI LiabLe for Loss of use, Lost profit or other co~sequentia[ dameges and Calls mexin~11 LiabiLity for any and ail claims relating to the subject metier of this contract, whether based on contract or tort LiabiLity, shall not exceed, the amount received under ArticLe II-A. D. The warranty peried for each nx~uLe shaLL exterx~ for a ported of ninety (90) days from corRo[etion of instaLLation as defined in section V.C. During the Warranty Period in the event that the CUSTOt4ER encounters an error arab/or ma[function wherel:~¢ the Software does not conform to the description in the Users ManuaL, CS1 wi[[ respaed as foLLows: 1. in the event that, in the metua[ and reasonable opinion of CSI and the CUSTO~IER, there exists an error or nonconformance to the Users ManuaL, CSl wiLL take such steps as are required to correct the error with due diligence. 2. In the event that, in the mutual ar~ reasonable opinion of CSI arK~ the CUSTOMER that the error or r~nconformance to the Users Manual does not c~nstitute a serious i~.~diment to the normal intended use of the Software, CSI wi[[ correct the error and distribute the correction to the CUSTO~4ER in accordance with CSI's normeL Software revision schedule. ARTICLE V - INSTALLATION A. The InstaLLation Date of the Software shaLL be as foLLows: 1. CSI wiLL have up to days from the effective date of this Agreement to provide installation of the Software. -- B. The Custo~ner agrees to provide, at no cost to Cai, such reasonable access to its CPU and such systeo~ end preductfon support as may ba required t~/ CSl to properly instaLL a~ test the Software. C. InstaLLation Criteria 1. Test Data Bases have b~n forn~[ated to assist the CUSTOMER in the determination of the success of CSI and the CUSTOMER in the instaLLation of the Soft,are. The instaLLation criteria are based upon the ability of the software to perform ail functions defined by the Users ManuaL. 2. CSl she[[ bear sole responsibility for defining test criteria and supplying test data as set forth in the Users ManuaL. 3. InstaLLation is complete upon successful execution of the test data in accordance with the test criteria set forth in the Users ManuaL. ARTICLE Vl - TERMINATION A. This Agree~nt may ba terminated by CSl in the event of breach or default t~/ CUSTC~IER, provided CSI notifies CUSTOMER of the breach or default and CLIBT~ER does not correct sa~ within thirty (30) da~ of CSI~s notice. In addition, CUSTOe4ER shall have the right to terminate this Agreement anytime after one (1) year from the effective date of the Agree~nt. B. Ali Software supplied hereur~:~er ~/ CSI shat[ ba end reflmin the property of CSI. Upon any termination of this Agreement such Software and an,/ c~ies thereof mede by CUSTOMER pursuant to ArticLe Ill, poragraph B, shaLL be returned to CSl. ARTICLE VII - ASSIGNHENT This Agreefl~nt she[[ Mt be assignable by either party without the prior written consent of the other party hereto, ar~f any attefl~ted assignment shah be void, except that it may be assigned without such consent to the successor of either party or to a person, firm or corporation acquiring aLL or substantiaLLy aLL of the business and assets of such party. No assignment of this Agreefnent shah be va[id until arK~ unless this Agreement shaLL have been assumed by the assignee. When duly assig~ in accordance ~ith the foregoing, this Agreen~nt shah be bir~ing upon a~ shall inure to the benefit of the assignee. ARTICLE VIii - COHPUTER LOCATIONS CUSTDHER.s designated co,lighters are as follows: InstaLLation T~oe Serial NunY~er Location Number 1 2 ARTICLE iX ' ENTIRE AGREENENT This Agreefl~nt s~rcedes all prior proposals, oral or written, aLL previous negotiations arid all other communications or u~erstar~ings between CSI er~ CUST~ER with respect to the subject matter hereof, it is expressly agreed that if CUSTOHER issues a purchase order or other docunent for the services internal use on[y, a~ any provisions contained therein shall have no effect whatsoever upon this Agree~ent. This Agreement sets forth the sole and entire u~ersta~ing between CSt ar~ CUSTONER with respect to the subject matter. No changes in the printed text of this Agree~ent, either at the execution thereof or su~equent[y, shaLL be bir~ding on CSI or CUST~ER un[ess apf~rov~ in writing by CSl~s h~ office a~ by CUST~ER. ARTICLE X - GOVERNING LAW This Agreement shat[ be governed by the [aw of Virginia. ARTICLE Xi - SCHEDULES ScheduLes 1,2,3,4,5, a~ any ack~itiona[ schedules specified below are hereby incorporated into this agree~nt. ARTICLE XII - CO~PLIANCE WITH LAW C$I agrees to co~yp[y with all appLicabLe FederaL, State and Local Laws ar~ regulations, specificaLLy including sections 23.1-10 of the cede of the City of Roanoke, a copy of which is attached and incorporated herein. Control Software Inc. Sy By TitLe Title Date Date Schedule One. Software Description Th__e Maintenance ~ontro[ and Management ~ystem (MCMS) MCMS is an on-[ina, interactive system that is epp[icabte to any type of vehicle or equipment that requires significant r~aintenance and ports to sLRoport that .vaintenance. The vehicles/equipment ntay be in one or more operating locations, supported by ona or more repoir [ocationa. Major System go~oonents The MCMS system includes these three major subsystems, which may be imp[emented together or individuat[y: Parts Inventory Control This subsystem addressees control of ports inventories, ports application group usage, n~nufacturer information, vendor inforn~tion, purchasing and receipt of inventory, inventory adjustments and transfers, inventory analysis end inventory status reporting. Equipment Maintenance end Performance This subsystem schedules and records ail maintenance performed on equil:~nent, any f~e[ end oil usage, the associated mileage or hours and preventive maintermnce inspections performed. It also provides for posting of financial accounting information and vehicle performance analysis reports. Equipment Location Control This subsystem tracks the move~t of equipe~ent between v~rtous locations while engaged in various tasks. Equipment is assigned a ho~e base, end the steps along its movement path are date and time-stamped so they can be moasured. Reports and inquiries are evaitab[e to shem equipment located in, from, or inbound to, particular locations. Labor Management This subsystem berforma [absr analysis em ali technicians by location, by standard jobs, ~ith Labor standards, direct and indirect [at)or accounting and reports on ~echanic productivity. F[uida Management This subsystem addressee vehicle porfor~aance analysis, inventory control and purchasing of fluids, outside fuel tracking, storage tank manage~,nt, and support for fuel tax reporting. Warranty Management This subsystem addresses major co,~oonents ureter OEM ~arranty and replacement port marronty management. Financial Accounting This subsystem acc~nu[ates accounting grade data for entry into a firms financial systems. MATERIAL MCMS One copy of the User #anust One copy of the System Manuat One copy of the machine-readable software writ be provided at each designated con,outer tocation. SUPPORT TELEPHONE HOTLINE ASSISTANCE CSI shat[ make aveitabLe during the warranty period technicaLLy quatified personnet to respor~l to ail reasonable telephone requests which may be n~e by the CUSTOHER relating to the al~oLication and operation of the Software. Paid Up License ~HS/VSAH DOS Schedule Three - License Fee MV~S $6~,000. 0 (Roanoke wi[[ be permitted to upgrade to HVS st no additional charge) (see pe~mm~t and deLiverabiea schedule Listed below) TERNS OF PAYNENT AHD DELIVERABLES Roanoke has the desire to accomplish the foLLowing objectives with a fleet maintenance system: 1. Obtain accurate maintenance cost histories on their existing fleet that wiLL assist in the replacement planning process. 2. UtiLize s system that wiLL identify and minieize the occurrences of repeat repairs. Automate the PN scheduling functions for the fieat. AutaTmte thementhLy creation and payment of purchase orders for non-cempenyworehouse items. 5. Automated Parts inventory and restocking for the fleet. 6. Provide financial accounting to the ultimate end users of the fleet. in order to accomplish these objectives in a timely fashion CS! is offering the #aintenanae Control and Management System under the following schedule. The City of Roanoke will have the following payment and deliverables schedule. DeE iverebLes Timina Payment 1. Sign contract 4-15-87 2. Obtain MCMS softmere with doc~e~tation 4-22-87 $50,000 and run acceptance teats 3. Conduct ImpLementetto~ PLar,,nlng Session 5-1-87 4. Gather Oats and fiLL out data load forms 8-1-87 5. CS! audit of data [emd forms 8-15-8}' 6. Load #CMS data fi{ea 9-15-87' 7. Conduct user training 9*25-87 $14,000 8. Go Live 10-1-87 $64,000 This contract ia only valid if CS! receives the initial payment of $50,000 no Later than 4-30-87. Schedu[e Four - Naintenance The NCMS paid-up [icep~e fee includes maintenance for gO days after the installation. Maintenance is then available as an option et the rate of $4000. per year for the first five years. A[[ Naintenance charges Ni[[ be bi[[ed on ~n annua[ basis. Naintenance includes program ~pdates and enhancements as Ne[[ as an extended warranty for the Software code, 0 Accept 0 Decline Schedule Five - Training Date Entry Services to eseist the CUSTONER in loading data are also available et the rate of $17 per hour, includes expenses. The License Fee for the VSAN Versions includes 20 days of Onsite Training at no additional cost to the customer. 0 Accept 0 Decline This SOFTWARE MAINTENANCE Agreement No. CSM020587 THIS AGREEMENT, is between Control Software, Inc., 993 OLd Eagle School Rd., Suite 409, Wayne, Pennsylvania 19087 (hereinafter called CSI) and The City of Roanoke (hereinafter called "CUSTOMER,,). NITNESSETH WHEREAS on the day of , 19 CS! and the CUSTOMER entered into a Software License Agree- merit, Agreement Nueber ¢sll1457 , pertaining to the ~OTOR CARRIER MAINTENANCE SYSTEM (hereinafter Software) as described in Schedule ! of the Software Lice~e Agree~nt. AND WHEREAS the Software may from time to time be upgraded, improved, or changed to correct errors and/or malfunctions, by CSL, such revisions to form pert of the Software; ANO NHEREA$ the CUSTOMER wishes to acquire an extended warranty on the Software, and access to continued upgrades, improvements and the correction of errors and/or malfunctions and CSI wishes to provide such services to the CUSTOMER; Therefore, the parties hereto mutually agree as follows: 1. Term This agreen~nt shall have an initial ter~n of twelve months from the effective date and shall be auton~tica[[y renewed in twelve (12) month periods unless terminated in accordance with the terms outlined herein. 2. Correction of Oevfatton~ In the event that the CUSTOMER encounters an error and/or malfunction (hereafter Deviation) in the Software, it sha!L communicate the circomstences and any supporting information to CSI. Upon receipt CS! will respond as follows: a. !n the event that, in the mutual and reasonable opinion of CSl and the CUSTOMER, there exists a Oeviatfon which does not constitute a serious impediment to the normal intended use of the Software, CS! will correct the Deviation and distribute the correction to the client in accordance with CSIas normal Software revision schedule; b. in the event that, in the mutual and reasonable o~inion of CSI and the CUSTOMER, there exists a Oeviation which does constitute a serious impediment to the normal intended use of the Software, CS! will take such steps as are required to correct the Oeviation with all due diligence. 3. Software Revision~ The Software may be revised by CS! as a result of the correction of Oeviations and/or the release of upgrades or improvements or medtficatio~ designed to improve the performance of the Soft,are and/or to increase the capabilities of the Software (hereafter Revisions). Revisions shall be of two kinds: a. Revisions which the CUSTOMER fs obliged to implement (hereafter Mandatory Revisions)~ b. Revisions ~hich may be implemented by the CLient at its option (hereafter Optional Revisions). No charge shall be made to the CUSTOMER for either Mandatory Revisions or Optional Revisions. 4. Future C atfbiLit a. CS! shall undertake to maintain the Soft,are in a state which is fully compatible with its other mod~Les which are not covered by the Software License, and for ~hich, additional Licep=e fees would be required in order to entitle the CUSTOMER to the use of the capabilities of such modules. b. C$! shall so!ely be responsible for determining the capabilities included in each of the modules of the Software and in deciding which increased capabilities shall be released as Revisions pursuant to paragraph ~ hereof, and which increased capabilities shall be released as part of other modules of the Software ~hich the CUSTOMER has not acquired, and to ~hich the CUSTOMER is therefore not entitled access. 5. Telephone HotLine Assistance CSI shall make avaLLabLe technically qualified personnel, at its ex~nse, to respend to all reasonable telephone requests which n~y be mede by the CUSTOMER relating to the aF~oLication and operation of the Soft,are. 6. Technical Literature CS! ~iLL make available to the CUSTOMER, at CS!~s expense, all Technical Literature which is considered by CSI to be relevant to the Software and its use within the scope of CUSTOMER,s operations. 7: $oft~ar~ Releases At[ Revisions will be transmitted to the CUSTOHER on magnetic tape, magnetic disk or other suitable media, at the option of CSI. The CUSTOHER shall be solely responsible for mounting the media and executing the appropriate instructions in order to transfer the Revisions o~ to its system. 8. Ren~ote Diagnostic Acces~ The CUSTOHER may provide appropriate modee~ facilities by ~hich CS! may, ~ith the permission of the CUSTOHER, remotely access the Software for the purpose of remote diagnostics and support. 9. Proper Use e. The CUSTONER agrees that ail reasonable effort shall be taken to ensure that neither the Software nor data files are misused. b. in the event that the CUSTOMER does misuse the Software or data files, C$! shall be entitled to correct the situation st the CUSTOMERts expense. c. in the event that diagnostic assistance is provided by C$[ ~nich, in the reasonable opinion of CS! and the CUSTOMER, relates to problmas not caused by a Deviation in the Soft,are, such assistance shaLL be at the CUSTOHER,s expense. 10. Software Maintenance Fee - Paid Up Lice~ AS consideration for the services to be provided by CS[ pursuant to this agreement, the CUSTOHER shaLt pay to C$! an amount equal to fifteen percent (15~) of the total aznota~t of the then current License Fee for the Software pursuant to the Provisions of Schedule 3 of the Software License Agreement. 11. Additional $oftgare Mstnte~nce Fee - Paid Up Licem Ln the event the CUSTOMER acquires Soft,are in addition to that indicated in ScheduLe 3 of the Software Agreement (the "Additional Software-), this agreement shall automatically be extended to cover the Additional Software, and the CUSTOMER shaLL pay in addition an amount equal to fift.een percent (15~) of the then current License fee for the additional Soft,are pursuant to the provisions of ScheduLe 3 of the Soft,are License Agreement. 12. Additional Copy Maintenance Fee - Paid Uo Licen=, in the event the CUSTOMER acquires an additional copy of the Software (hereafter Additional Copy) pursuant to ScheduLe $ of the Software License Agremaent, this agreoeent she[[ automaticaLLy be extended to cover the Additional Co~y, and the CUSTOMER shall pay an amount equal to fifteen percent (15~) of the then current License Fee for the additional copy pursuant to the provisions of Schedule 3 of the Software License Agreement. 13. Other Fees end Expenses if onsite maintenence Is required, Custeeer ~f[[ pay reasonable travel and Living expenses. 1~. Payment Terms a. Upon execution of this agreement, · payment calculated on · 12 month basis ~iil be made. b. Payments ~i[: henceforth be due, in advance, on the first day of the month of the anniversary date. c. C$[ reserves the right to change prices provided that the price increase must be preceded by thirty (30) days written notice to CUSTOMER setting forth the increased price. See Schedule iv of the License agreerent. d. Overdue pey~nents of fees and charges shall bear interest at the rate of 1-~/~ per month. 15. DefauLt end Termination a. The CUSTOMER shell have the right to terminate this agreement upon delivery of st [east ninety (~0) days prior written notice. b. CS[ say cancel this agreement in the event that the CUSTOMER does not implement s Mandatory Revision within sixty (60) days of receipt thereof, or such Longer period as CSi my consent to fn writing. c. zn the event of any breach of the term and condJtiofls of this agreement by the CUSTI~ER, CS! witL, by written r~tice to the CUSTgI~ER , give the CUST~ER a period of thirty (30) days within which to institute r~nedies to correct such breach, in the event that such breach has not been corrected to cSi~s satisfaction within a further thirty (50) day period, CS! ~ay then car~el this agreement by notice in writing to the CUSTOi~ER. d. !n the event that this agree~nt is terminated by CS!, CS[ shat[ have no continuing obligations towards the CUSTOI~ER, of any nature ~hatsoever, with respect to the provisions of this Agreement. Furthermore, termir~tion by CS[ pursuant to the provisions hereof shat[ be without prejudice to any right or recourse available to CSi, and without prejudice to CS!Is right to collect any amounts which r~in due to it hereunder. 16. Notices Alt notices, requests, instructi~s or other docents to be given hereunder shaLL be in writing and sent either by registered or certified mai[, return receipt requested, as fo[Lows: Control Software, %nc. 995 Otd Eegte Schoot Road Suite 409 Wayne, PA 19087 or such other address as either CS! or the CUSTOI~ER designate, fro~ tim to time, by means of a notice sent in comptiance with the requirements of this paragraph. 17. Assi;nment This Agre~nt shall not be assigr~b[e by either party without the prior written consent of the other party hereto, and any attempted assignment shat[ be void, except that it may be assigned without such consent to the successor of either party or to a person, firm or eorperetion acquiring ail DC substantiaLLy aLL of the business and assets of such party. NO assign~nt of this Agreement shat[ be vatid u~ti[ and unless this Agree~nent shaLL have been assumed by the assignee. When duty assigned in accordance with the foregoing, this Agreement shaLL be binding upon and shat[ inure to the benefit of the assignee. 18, Entire Aqre~ent This Agreement supersedes att prior propose[s, ora[ or written, at[ previo~s negotiations and att other c~nications or understandings between CS! and CUSTOI~ER with resp~t to the subject matter hereof. It is expressly agreed that if CUSTI~£R issues a purchase order or other d~ument for the services provided under this Agree~nt, such instrument wi[[ be deemed for CUSTOI~ER~s internat ~e ~x~[y, and any provisions contained therein shat[ have no effect whatsoever upon this Agre~nto This Agr~l~nt sets forth the sots and entire understanding between CS! and OJSTOi~ER with resist to the subject matter. No changes in the printed text of this Agreement, either et the execution thereof or subseq~nt[y, sha[t be binding on C$! or CUSTOMER un[ess approved in writing by CSi's ho~e office and by CUSTOT4ER. 19. CompLiance with ~ CSi agrees to comply with att spf~[iceb[e FederaL, State and [ocat taws and regulations, specificaLLy including sections 25.1-10 of the code of the City of Roanoke, a copy of which is attached and incorporated herein. 20. Governing Law This Agree~nt shaLL be governed by the taw of Virginia. CONTROL SOFTWARE !NC. By TitLe Date CUSTOI~ER By TitJe gate SOFTWARE MAINTENANCE Agreement No. CSM020587 THiS AGREEMENT, is between Control Software, Inc., 993 Old Eagle School Rd., Suite 409, Wayne, Pennsylvania 19087 (hereinafter called CSI) and The City of Roanoke (hereinafter called "CUSTOI4ER,,). WITNESSETH WHEREAS on the l0 day of April , 19 87, csI and the CUSTOI4ER entered into a Software License Agree- merit, Agree~nt NLm~oer csl11487 , pertaining to the MOTOR CARRIER MAINTENANCE SYSTEM (hereinafter Software) as described in Schedule ! of the Software License Agreement. AND WHEREAS the Soft,are ~nay from time to tim be upgraded, i~roved, or changed to correct errors and/or malfunctions, by CSl, such revisions to form pert of the Software; AND WHEREAS the CUSTOMER wishes to acquire an extended warranty on the Software, and access to continued upgrades, improvements and the correction of errors and/or ma[functions and CSI wishes to provide such services to the CUSTOMER; Therefore, the parties hereto mutually agree as follows: 1. Term This agreen~nt shall have an initial term of twelve months from the effective date and shall be auton~ticalLy renewed in twelve (12) month perieds unless terminated in accordance with the terms outlined herein. 2. Correction of OeviationR in the event that the CUSTOMER encounters an error and/or malfunction (hereafter Deviation) in the Software, it shall co~amJnicate the circumstances and any supporting information to £SI. Upon receipt CSI wi[[ respond as follows: a. In the event that, in the n~tua[ and reasonable opinion of CSI and the EUSTOflER, there exists a Deviation which does not constitute a serious in~oediment to the normal intended use of the Software, CSl will correct the Deviation and distribute the correction to the client in accordance with CSI~s normal Software revision schedule; b. In the event that, in the mutual and reasonable opinion of CS! and the CUSTOt4ERo there exists a Deviation which does constitute a serious in~oediment to the nornmL intended use of the Software, CSI wi[[ take such steps as are required to correct the Deviation with al[ due diligence. 3. Software Revisions The Software may be revised by CS! as a result of the correction Of Deviations and/or the release of upgrades or improven~nts or ~ifications designed to in,Drove the performance of the Software and/or to increase the capabilities of the Software (hereafter Revisions). Revisions shall be of two kinds: a. Revisions which the CUSTOI4ER is obliged to in~oLement (hereafter Mandatory Revisions); b. Revisions which may be in~olemented by the Client at its option (hereafter Optional Revisions). No charge shall be made to the CUSTOI4ER for either Maedatory Revisions or Optional Revisions. 4. Future Con~atibitity a. CS! shall undertake to maintain the Software in a state which is fully co~patib[e with its other modules which are not covered by the Software License, and for which, additional license fees would be required in order to entitle the CUSTOI4ER to the use of the capebi[ities of such mu[es. b. CSl shall solely be respansib[e for determining the capabilities included in each of the mo<rules of the Software and in deciding which increased capabilities shall be released as Revisions pursuant to paragraph 3 hereof, and which increased capabilities shall be released as pert of other n~du[es of the Software which the CUSTOMER has not acquired, and to which the CUSTOI4ER is therefore not entitled access. 5. Telephone Hot[ine Assistanc~ CSl shall make available technically qualified personnel, at its expense, to respond to al[ reasonable telephone requests which may ~,~ made by the CUSTO~4EN relating to the application and operation of the Software. 6. Technical Literature CSI will make available to the CUSTOMER, at CSI~s expanse, all Technical Literature which is considered by CSI to be relevant to the Software arxJ its use within the scope of CUSTONER,s operations. 7. Software Re[eases All Revisions will be transmitted to the CUSTONER on magnetic tape, magnetic disk or other suitable media, at the option of CSI. The CUSTOflER shall be solely respensib[e for mounting the media and executing the appropriate instructions in order to transfer the Revisions on to its system. 8. Remote Diagnostic Access The DUSTONER may provide appropriate n~dem facilities by which CS! may, with the permission of the CUSTONER, remotely access the Software for the purpose of refl~te diagnostics and support. 9. Proper Use a. The CUSTOMER agrees that all reasonable effort shall be taken to ensure that neither the Software nor data files are misused. b. In the event that the DUSTONER does misuse the Software or data files, CSI shall be entitled to correct the situation at the CUSTONER's expense. c. In the event that diagnostic assistance is provided by CS! which, in the reasonable opinion of CSI and the DUSTO~ER, relates to problems not caused by a Deviation in the Software, such assistance shall be at the CUSTOMER,s expense. 10. Software Maintenance Fee - Paid Up License As consideration for the services to be provided by PSI pursuant to this agreement, the CUSTOHER shall pay to eSI during each year that the agreement is in force and effect, $4000. per year for the first five years and an amount equal to (15%) of the total amount of the then current license fee after the 5th year. 11. Additional Software Maintenance Fee - Paid Up Licens~ In the event the CUSTOMER acquires Software in addition to that indicated in Schedule 3 of the Software Agreement (the "Additional Software,,), this agreement shall aut~tica[ly be extended to cover the Additional Software, and the CUSTONER shall pay in addition an amount equal to fifteen percent (15%) of the then current license fee for the additional Software pursuant to the provisions of Schedule 3 of the Software License Agreen~nt. 12. Additional Copy Maintenance Fee - Paid Up Licens~ [n the event the CUSTONER acquires an additional copy of the Software (hereafter Additional Copy) pursuant to Schedule 3 of the Software License Agreen~nt, this agreement shall autc~atica[ly be extended to cover the Additional Copy, and the CUSTOflER shall pay an amount equal to fifteen percent (15%) of the then current License Fee for the additional copy pursuant to the provisions of Schedule 3 of the Software License Agreement. 13. Other Fees and Expenses If onsite maintenance is required, Customer wi[[ pay reasonable travel and living expenses. 14. Payment Terms a. Upon execution of this agreement, a payn~nt calculated on a 12 month basis will be made. b. Payments wi[[ henceforth be due, in advance, on the first day of the month of the anniversary date. c. CSI reserves the right to change prices provided that the price increase must be preceded by thirty (30) days written notice to CUSTONER setting forth the increased price. See Schedule IV of the license agreement. d. Overdue payn~nts of fees and charges shall bear interest at the rate of 1-1/2% per month. 15. Default and Termination a. The CUSTONER shall have the right to terminate this agreement upon delivery of at least ninety (90) days prior written notice. b. DSl may cancel this agreement in the event that the CUSTOt4ER does not implement a Nandatory Revision within sixty (60) days of receipt thereof, or such longer period as CSI may consent to in writing. c. in the event of any breach of the ter~ and conditions of this agre~nt by the CUSTOt4ER, CS! Hill, by written not.ce to the CUSTO~IER , give the CUSTO~IER a period of thirty (30) days within which to institute r~edies to correct such breach, in the event that such breach has not Peen corrected to CSi~s satisfsction within a further thirty (30) day period, CS! may then car~e[ this agre~nt by notice in writing to the CUSTO~4ER. d. in the event that this agreement is terminated by CS!, CS! shall have no continuing obligations towards the CUSTOMER, of any nature whatsoever, with respect to the provisions of this Agreement. Furthermore, termination by CS! pursuant to the provisions hereof shall pe without prejudice to any right or recourse available to C$I, and without prejudice to CSi~s right to collect any amounts which remain due to it hereunder. 16. Notices All notices, r~quests, instructions or other docu~nts to pe given hereunder shall pe in writing and sent either by registered or certified mail, return receipt requested, as follows: Control Software, Inc. ~3 Old Eagle School Road Suite 409 Wayne, PA 1~087 or such other address as either CSI or the CUSTOMER designate, from time to tin, by moans of a notice sent in compliance with the reouirements of this paragraph. 17. Assiflnment This Agre~nt shall not Pe assignable by either party without the prior written consent of the other party hereto, and any attefl~oted assignment shall be void, except that it may Pe assigned without such consent to the successor of either Party or to a Person, fir~ or corporation acquiring all or stYostantially all of the business end assets of such party. No assign~nt of this Agre~nt shall Pe valid until and unless this Agreement shall have Peen assun~nd by the assignee. When duly assigned in accordance with the foregoing, this Agreement shall Pe binding upun aed shall inure to the Penefit of the assignee. 18. Entire ARre~nt This Agreement suPersedes all prior propusa[s, ora[ or written, all previous negotiations and all other co~nn~nications or understandings Petween CSI eed CUSTOMER with respect to the subject matter hereof. It is expressly agreed that if CUSTOMER issues a purchase order or other document for the services provided under this Agre~nt, such instrument will Pe dee~d for CUSTOMER,s internal use on[y, and any provisions contained therein shall have no effect whatsoever upun this Agre~nt. This Agreement sets forth the sole aed entire urNderstanding Petween CSI and CUSTOMER with respect to the subject matter. No changes in the printed text of this Agre~nt, either at the execution thereof or subsequently, shall be binding on CSI or CUSTOMER unless approved in writing by cSI,s hcme office and by CUSTOMER. 19. Compliance with Law CSI agrees to coo~[y with all el~o[icab[e Federal, State and local laws aed regulations, specifically including sections 23.1-10 of the cede of the City of Roanoke, a copy of which fs attached and incorporated herein. 20. Governinq Law This Agre~n~Pe govern~e Law of Virginia. °ate Roanoke, Virginia April 6, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report on: Equipment Management System, Proposal No. 86-5-28 I concur in the recommendation of the bid committee report. Respectfully Submitted, W, ~obert ~erbert WRH:mwa CC: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works George C. Snead, Director of Administration & Public Safety Archie W. Harrington, Manager of C.I.S. D. Darwin Roupe, Manager of General Services M. G. Gregory, Acting Manager of Motor Vehicle Maintenance Office of the City Oerk April 8, 1987 File #24A-64 Mr. W. Robert Iterbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 28585, establishing a uni- form fee for certain examinations required by the Building Department, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~,fary F. Parker, CMC City Clerk MFP:ra Enco cc: Mr. Wil5urn Co Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William Fo Clark, Director of Public Works ~lr. Ronald H. ililler, Building Commissioner/Zoning Administrator Room 456 Municipal Building 2t50~urch Avenue, S.W Ro~r'~:~e, V~rginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th day of April, 1987. No. 28585. A RESOLUTION establishing a uniform fee for certain examina- tions required by the Building Department. BE IT RESOLVED by the Council of schedule of fees to be paid the City quired by the Building Department, as March 1986, ~ee Compendium of and the said ~ee Compendium be follows: the City of Roanoke that the for certain examinations re- set forth on page 38 of the the City of Roanoke, be amended, amended to read and provide as Examination Fees The following fees shall be charged by the Building Department for the following examinations: Electrical Contractor $ 10.00 Electrical Journeyman $ 10.00 Master Plumber $ 10.00 Plumbing Journeyman $ 10.00 Master Building-Related Mechanic $ 10.00 Journeyman Building-Related Mechanic $ 10.00 ATTE ST: City Clerk. Office of the City Clerk April 8, 1987 File #20-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Iferbert: I am attaching copy of Ordinance No. 22557, providing for the furnishing and delivering of OPTICO~I emergency traffic signal preemption system equipment by Minnesota Mining and Manufacturing Corporation or its distributor, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~~ Mary F. Parker, C~C City Clerk ~iFP : r a Eneo Mr. R. J. LaValle, Chief Clerk, 3M Company, General Offices, 3M Center, St. Paul, Minnesota 55144 Mro Wilburn C. Dibling, .Ir., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Jerry W. Kerley, Fire Chief Mr. D. Darwin Roupe, ~,lanager, General Services Mr. William F. Clark, Director of Public Works Mr. William M. ~llins, Manager, Signals and Alarms Mr. Charles Mo Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer Roo~n 456 Municipal Building 215 C~urch Avenue~ S.W Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th day of April, 1987. No. 28587. VIROINIA, AN ORDINANCE providing for the furnishing and delivering OPTICOM emergency traffic signal preemption system equipment City as a sole source procurement from Minnesota Mining & Manufacturing Corporation or its City Manager's report of April 6, emergency. of to the distributor, as described in the 1987, and providing for an BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City's Manager of General Services is hereby authorized to issue such purchase orders as are deemed necessary for the purchase of OPTICOM emergency system equipment from Minnesota Mining or its distributor as described in the City Manager's report of April 6, 1987, meeting all of the City's specifications and requirements therefor, in an amount not to exceed $378,000.00, having been determined that said tically available for such goods. 2. In order to provide for municipal ordinance government, shall be in traffic signal preemption & Manufacturing Corporation it supplier is the only source prac- the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Office of fi~e City Cler~ April 8, 1987 File #20-60-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28586, amending and reor- daining certain sections of the 1986-87 Capital Projects Fund Appropriations, in the amount of $378,000.00, to provide for the purchase of additional "OPTICOM" equipment, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~~ ~iary F. Parker, CMC City Clerk MFP:ra Eno. cc: Mr. W. Robert Herbert, City ~1anager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. William M. Muitins, Superintendent of Signals and Alarms Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Jerry W. Kerley, Fire Chief Room 456 Municipal Building 215 C~urch Avenue, S,W. Roanoke, Vlrgin~ 24~1 t (703) 981-254t 5A 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 6th day of ^pri], ]987. No. 28586. AN ORDINANCE to amend and reordain certain sections of the 1986-87 Capital Projects Fund Appropriations and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Traffic Engineering Emergency Vehicle Traffic Signal Pre-emption (1). Capital Improvement Reserve Public Improvement Bonds - Series 1985 (2) ....... (1) Approp. from Bonds (2) Streets & Bridges (A008-052-9569-9001) $ 378,000 (A008-052-9577-9181) (378,000) $1,325,366 553,747 5,764,313 5,086,571 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia April 6, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Emergency Vehicle Traffic Signal Pre-emption I. Background: A. Do Bond Referendum on November 6, 1983 included $500,000 for "Emergency Vehicle Traffic Signal Pre-emption Program", which was approved. City Council on March 10, 1986 approved acceptance of a bid from 3M Company and appropriated $67, 000 for materials to equip 6 signalized intersections with their system known as "OPTICOM". City Council on March 10, 1986, approved ordering 5_new traffic signal controllers to replace flood damaged equipment and i new controller for the intersection of Orange Avenue ~ King Street, N.E., all factory equipped with "OPTICOM" for $55,000. Four of these 6 controllers have been installed at: - 1. Wells Avenue & Williamson Road, N.E. 2. Melrose Avenue & Comer Street, N.W. 3. Orange Avenue & Kimball Avenue, N.E. 4. Orange Avenue & King Street, N.E. Test & Evaluation Period started November 1, 1986 at 6 test intersections: 1. Church Avenue & Jefferson Street 2. Elm Avenue & Jefferson Street 3. Elm Avenue & Williamson Road, S.E. 4. Elm Avenue & West 581 Ramp, $.E. 5. Elm Avenue & East 581 Ramp, S.E. 6. Williamson Road & Orange Avenue, N.E. Subject: Mayor and Members of Council Emergency Vehicle Traffic Signal Pre-emption April 6, 1987 Page 2 III. Eo Delay in Installation was due to the fact that 3M Company was finalizing a completely redesigned solid-state, state-of-the-art replacement control module and Roanoke had a chance to be first in the nation to get the new version. II. Current Situation: At Equipment has been in service for approximately 120 days and the only complaints received by Signals & Alarms have been of a minor nature. B. Complaints were of the minimal type: 1. Fire Department personnel initially had to adjust to operational characteristics of the system. 2. Minor timing changes needed to be made by Signals & Alarms Department. Additional detectors were needed at some intersections due to curvature of certain streets; these have been completed. Fire Chief and Suppression Personnel have enthusiastically accepted the system with the belief that risk of accidents will be reduced and response times will be improved. Deputy Chief Paul H. Webb feels that it is very helpful in congested situations and helps to clear the intersections for their apparatus. 2. Captain L. H. Nichols, operating out of #1 Station says he likes Opticom very much. It helps clear crowded intersections. Lt. R. D. Peters, operating out of #1 Station says he thought Opticom was great. It put all traffic traveling in one direction. t Captain W. T. Young, operating out of #6 Station said he and all of his personnel are really impressed with Opticom. All we need is more installation. Issues: A. Need Subject: Mayor and Members of Council Emergency Vehicle Traffic Signal Pre-emption April 6, 1987 Page 3 B. Evaluation of Pilot Program C. Funds Availability IV. Alternatives: Accept recommendation of Signals & Alarms Department and Fire Department of approving the pilot program of the "OPTICOM" system; appropriate balance of funds, and approve purchase of required equipment through proper procurement processes for a sole source item. Need Fire emergency vehicles, due to their size, weight, and need to respond in a timely manner, require a mechanism that will allow them to obtain a green light at signalized intersections. Eliminating the need to stap and start, which causes undue wear and tear on equipment & delay in responding to fire alarms, will enhance public safety. o Evaluation of Pilot Program of "OPTICOM" is complete and system has proven reliable, allowing fire vehicles to proceed safely through signalized intersections. System meets expectations of Signals & Alarms and Fire Departments. Funds availability - Funds are designated in Streets and Bridges category of the 1985 Bond funds for this proiect. B. Reject recommendation; do not appropriate balance. Need for getting heavy fire equipment through traffic signals on a green light and not having to stop at each signal that is red and wait until traffic clears and start up will continue. Evaluation of Pilot Program will end. E~cisting system will have to be evaluated as to whether to remove or leave in place. 3. Funds availability Designated funds will not be e~cpended. Subject: V. Recommendation: Mayor and Members of Council Emergency Vehicle Traffic Signal Pre-emption April 6, 1987 Page 4 Council concur in Alternative "A" -Appropriate the balance of $378,000 from the Streets and Bridges category of 1985 Bond Funds, Account No. 008-052-9577-9181 to Account No. 008-052-95~9~001, "Emergency Vehicle Traffic Signal Pre-emption" as a sole source procurement to allow the purchase of additional "OPTICOM" equipment. It is estimated that approximately 52 additional intersections can be equipped with these funds. -- WR H: WMMjr: jrm copy: Respectfully submitted, W. Robert Herbert City Manager Mr. Dibling, City Attorney Mr. Schlanger, Finance Department Mr. Clark, Director of Public Works Mr. Snead, Director of Administration & Public Safety Mr. Mullins, Manager, Signals & Alarms Department Mr. Kerley, Fire Chief Office o~ the City Clerk April 8, 1987 File #207 The Honorable Noel C. Taylor Mayor, City of Roanoke Roanoke, Virginia Dear Mayor Taylor: I am attaching copy of Ordinance No. 28588, authorizing the exe- cution of a plat subdividing approximately twenty acres in the Roanoke Centre for Industry and Technology for transfer to Orvis, [nc., authorizing any other actions necessary to effect this transfer, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enc. cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, .ir., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief of Corr~nunity Planning Mr. John E. Merrithew, Agent to the Planning Cor~ission 14oom456 MunicipalBuilcllng 215 0'~urch Avenue, S.W. Roanoke, Vltgln~o24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28588. AN ORDINANCE authorizing the execution of a plat subdividing approximately twenty acres in the Roanoke Centre for Industry and Technology for transfer to Orris, Inc., authorizing any other actions necessary to effect this transfer; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Mayor be and he is hereby authorized to execute a plat subdividing approximately 20 acres in the Roanoke Centre for Industry and Technology for transfer to Orvis, Inc., in accordance with the sales agreement therefor. 2. The City Manager and other officials of the City are hereby authorized and directed to take any other actions neces- sary to effect the referenced transfer to Orvis, Inc. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. RECE ,; E i-~ Roanoke, Virginia April 6, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Subdivision of approximately 20 acres within the Roanoke Centre for Industry and Technology I. Background on this subject is: Roanoke Centre for Industry and Technology (RCIT) was established by the City of Roanoke and can be subdivided into several tracts of land for sale to new and existing industries. Sales Agreement between the City of Roanoke and Orvis~ Inc. dated September 18, 1986, agrees to convey approximately 20 acres of land in RCIT at a price of $100~000.00. City Council had authorized the City Manager to execute this agreement at its August 25, 1986 meeting (Ordinance No. 28328). C. Subdivision of this 20 acre tract by the City is also required and must be done prior to the April 15, 1987 closing date. II. Current situation of this subject is: A. Subdivision plat has been completed. City Council must authorize the Mayor to execute this plat before it is put to record. Bo Improvements to the Orvis site by the City of Roanoke will be completed by April 15, 1987. This involved the site grading project done by Joe Bandy & Son, Inc. for the contract price of $136~515.00 accepted by City Council at its October 13, 1986 meeting (Ordinance No. 28397). III. Issues in order of importance: A. Agreement B. Subdivision regulations C. Timing IV. Alternatives in order of recommendation: WRH/RKB/hw cc: City Council authorize the Mayor to execute a subdivision plat sub- dividing approximately 20 acres in the Roanoke Centre for Industry and Technology in accordance with the sales agreement with Orvis, Inc. 1. Agreement is followed. 2. Subdivision regulations are met. 3. Timing requirements are met. City Council not authorize the Mayor to execute a subdivision plat subdividing approximately 20 acres in the Roanoke Centre for Industry and Technology. 1. A~reement is not followed. 2. Subdivision regulations are not met. 3. Timing requirements are not met. Recommendation is that City Council authorize the Mayor to execute the subdivision plat upon its approval by the City Engineer and Agent for the Planning Commission, subdividing approximately 20 acres in the Roanoke Centre for Industry and Technology in accordance with the sales agreement with Orvis, Inc., and for the appropriate officials to take any other actions required to convey this property to Orvis, Inc. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Agent to the Planning Commission Office of h~e City Clem April 8, 1987 File #,~-27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 2~589, authorizing and pro- viding for the City's acquisition of a fifteen foot sanitary sewer easement through Official Tax No. 2011409, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, ~~ Merry F. Parker, CMC City Clerk MFP:ra cc: Mr. Stephen W. Showalter, R. F. D. 2, Dox 80, [lardy, Virginia 24101 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief, Dillings and Collections Air. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, .Ir., Manager, Utility Line Facilities Roof'n 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF The 6th day of April, 1987. No. 28589. VIRGINIA, AN ORDINANCE authorizing and providing for the City's acquisition of a 15' sanitary sewer easement through Official Tax No. 2011409; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The appropriate City officials are hereby authorized and directed to acquire a 15' foot wide perpetual easement for sani- tary sewer purposes from the owner or owners of Official Tax No. 2011409, located at Fourth Street and Patton Avenue, N.W., for the consideration of $200.00, as shown in detail on Roanoke City Plan No. 6015-A, dated December 3, 1986, prepared by and on file in the Office of the City Engineer. 2. Said sum shall as deemed proper by the of a good and sufficient by the City Attorney. be paid to the appropriate owner or owners City Attorney, upon delivery to the City deed of easement, to be in form approved 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia April 6, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Sanitary Sewer Replacement 4th Street and Patton Avenue, N.W. Dear Members of Council: I. Back~round: A. Properties in the 400 Block, west side, of 4th Street, N.W. were served for many years by an inadequate private sewer line. Line was probably installed when properties were built many years ago. Line was placed across rear yards without a dedicated easement. Yards now contain many obstructions to construction. II. Current Situation: A. Private sewer line has failed. State Health Department has ordered that the properties be served by a new line, or be vacated. B. Adjacent landowner, Stephen W. Showalter, has been contacted about deeding a 15 foot easement to the City to provide for a new line to serve the four (4) houses and one (1) vacant lot on 4th Street. Mr. Showalter has agreed to accept $200.00 for the easement (See Plan No. 6015-A, attached). III. Issues: A. Need B. Timing Page 2 IV. Alternatives: Ve WRH/RVH/hw Attachments cc: Council authorize the appropriate City officials to acquire a fif- teen foot wide sanitary sewer easement from Stephen W. Showalter, on property identified by Official Tax No. 2011409, as shown on City of Roanoke Plan No. 6015-A (attached) at a cost of $200.00. Funding is available in Account Number 003-056-3170-9085 in the Sewer Fund. 1. Need to correct a potentially hazardous situation is met. 2. Timing to provide an immediate solution to problem is met. B. Council not authorize the acquisition of a sanitary sewer easement needed to correct a problem on 4th Street, N.W. 1. Need to correct a potentially hazardous problem is not met. 2. Timin~ to provide a quick solution is not met. Recomm~endation: Council authorize the acquisition of a fifteen foot wide sanitary sewer easement across property identified by Official Tax No. 2011409 in accordance with Alternative "A". Respectfully submitted, W. Robert Herbert City Manager Mr. W. C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Lines Services Mr. Stephen W. Showalter, R.F.D. 2, Box 80, Hardy, VA 24101 ~9 66' STEVEN W. SHOWALTER E PT LOT § BLOCK lB ROGERS FAIRFAX ~ HOUSTON ( 50' R/W) STREET, N W Z Office of the City Clerk April 8, 1987 Fi le #~2~-27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. tterbert: I am attaching copy of Ordinance No. 28590, authorizing and pro- viding for the City's acquisition of a twenty foot sanitary sewer easement through Official Tax No. 6420505, which Ordinance was adopted by the Council of the City meeting held on Monday, April 6, 1987. Sincerely, of Roanoke at a regular Mary F. Parker, CMC City Clerk MFP:ra Enc. CC: Ms. Carolyn C. Couser, 4457 Oleva Street, N. W., Roanoke, Virginia 24017 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. ~loses, Chief, Billings and Collections Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Pe~due, Jr., Manager, Utility Line Facilities Roo'n456 Municll:~lBuildlng 215 C~urch Avenue, S.W. Roar',4~e, Virginia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28590. AN ORDINANCE authorizing and providing for the City's acquisition of a 20' sanitary sewer easement through Official No. 6420505; and providing for an emergency. Tax BE IT ORDAINED by the Council of the City of Roanoke that: 1. The appropriate City officials are hereby authorized and directed to acquire a 20' foot wide perpetual easement for sani- tary sewer purposes, together with a temporary construction ease- ment, from the owner or owners of Official Tax No. 6420505, also known as 4457 Oleva Street, N.W., for the consideration of $1,000.00, as shown in detail on Roanoke City Plan No. 6023, dated January 16, 1987, prepared by and on file in the Office of the City Engineer. 2. Said sum shall be paid to the appropriate owner or owners as deemed proper by the City Attorney, upon delivery to the City of a good and sufficient deed of by the City Attorney. 3. In order to provide for municipal government, ordinance shall be in easement, to be in form approved the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia April 6, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Sanitary Sewer Replacement Oleva Street, N.W. Dear Members of Council: I. Back~round: A. Three Properties in the 4400 Block of Thelma Street, N.W. are served by a sanitary sewer system installed by the subdivison developer when the area was in the County. All three (3) laterals tie into a single line. II. Current Situation: Sewer line(s) serving 4450, 4456, and 4460 Thelma Street, N.W. has failed. State Health Department has ordered that the line(s) be repaired and/or replaced. Line serving the three (3) houses was found to pass through the back yard of 4457 Oleva Street, N.W. without the benefit of an easement. It then ties into a main line in an easement crossing that back yard which serves the houses on Oleva Street. Owner of property at 4457 Oleva Street, N.W., Carolyn C. Couser, has agreed to accept $1~000.00 for the easement (see Plan No. 6023, attached). III. Issues: A. Need B. Timin~ Page 2 IV. Alternatives: WRH/RVH/hw Attachments cc: Council authorize the appropriate City officials to acquire a twenty foot wide sanitary sewer easement and associated temporary construc- tion easements from Carolyn C. Couser, on property identified by Official Tax No. 6420505, as shown on City of Roanoke Plan No. 6023 (attached) at a cost of $1,000.00. Funding is available in Account Number 003-056-3170-9085 in the Sewer Fund. 1. Need to correct a potentially hazardous situation is met. 2. Timin~ to provide an immediate solution to problem is met. B. Council not authorize the acquisition of a sanitary sewer easement needed to correct a problem on Thelma Street, N.W. 1. Need to correct a potentially hazardous problem is not met. 2. Timiu~ to provide a quick solution is not met. Recommendation: Council authorize the acquisition of a twenty foot wide sanitary sewer easement, and associated temporary construction easements, across property identified by Official Tax No. 6420505 in accordance with Alternative "A". Respectfully submitted W. Robert Herbert City Manager Mr. W. C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Lines Services Ms. Carolyn C. Couser, 4457 Oleva Street, N.W. 24017 0 '051 0 0~1 C Z Office o~ the City Clerk April 8, 1987 File #9 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. tierbert: [ am attaching copy of Ordinance No. 28592, authorizing the exe- cution of a contract with T. P. Parker and Son, Engineers and Surveyors Ltd. to provide certain surveying services, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincere ly, Ma ry ~. City Clerk MFP:ra cc: T. P. Parker and Son, Engineers and Surveyors Ltd., 816 Boulevard, Salem, Virginia 24153 Mr. Jack C. Smith, Chairman, Airport Advisory Commission, 14 Kirk Avenue, S. W., Roanoke, Virginia 24011 Mr. Wilburn C. Dibling, Jr., City Attorney ~ir. Joel M. Schlanger, Director of Finance Ms. Dolores C. Daniels, Citizen's Request for Service Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Robert C. Poole, Airport Manager Mr. William Fo Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mrs. Sarah E. Fitton, Construction Cost Engineer Room 456 Municl~al Building 215 C~urch Avenue, SW Ro~r,~:x~e, V]rgln~ 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28592. AN ORDINANCE authorizing the execution of a contract with T. P. Parker & Son, Engineers and Surveyors Ltd. to provide cer- tain surveying services, and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with T. P. Parker & Son, Engineers and Surveyors Ltd. for the provision by such firm of certain surveying services for the boundary of the property at the Roanoke Regional Airport, Woodrum Field, as more particularly set forth in the April 6, 1987, report of the City Manager to this Council. 2. The contract authorized by this ordinance shall be in an exceed $29.650.00. except as otherwise provided in amount not to the contract. 3. The form of the contract with such firm shall be approved by the City Attorney. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. O~ce of the Ci~, Cler~ April 8, 1987 File #9-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28591, amending and reor- daining certain sections of the 1986-87 Airport Fund Appropriation Ordinance, to provide for certain surveying ser- vices in connection with airport property, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely % Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. Jack C. Smith, Chairman, Airport Advisory Commission, Kirk Avenue, S. W., Roanoke, Virginia 24011 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Ms. Dolores C. Daniels, Citizen's Request for Service Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Robert C. Poole, Airport Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mrs. Sarah E. Fitton, Construction Cost Engineer 14 456 Munlcll:~al Building 215 (~urch Avenue, S,W, Roonoke, Virginia 24011 (703) 981-2541 I~I THE COUNCIL OF THE CITY OF ROANOKE, The 6th day of April, 1987. No. 28591. VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1986-87 Airport Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Airport Fund Appro- priation Ordinance be, and the same are hereby, amended and re- ordained, to read as follows, in part: Appropriations Capital Outlay from Revenue Airport Boundary Survey (1-2) .................... $5,368,602 38,050 Retained Earnings Unrestricted Retained Earnings (3) ................. $3,816,892 Revenue Accounts Receivable - Roanoke County (4) ........... $ 16,057 (1) Approp. from General Revenue (A004-056-8662-9003) (2) Approp. from Third Party (A004-056-8662-9004) (3) Retained Earnings- Unrestricted (X004-3336) (4) Accts. Rec. - Roanoke County (X004-1083) $ 21,993 16,057 (21,993) 16,057 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. this ATTEST: City Clerk C{TY CL~!I~ !~'~t~E Roanoke, Virginia April 6, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Survey Services Agreement Boundary Survey Approximately 1000 Ac. Roanoke Regional Airport I. Background: A. Survey and mapping is required to convey the Airport property to the Commission. City Administration advertised for Request for Proposals on February 15, 1987, for surveying services connected with that project. C. Proposals were received from six (6) firms. Ail firms were deemed qualified and all were interviewed. 1. Anderson and Associates, Inc. 2. Balzer and Associates, Inc. 3. Buford T. Lumsden & Associates, P.C. 4. Mattern & Craig Consulting Engineers 5. T. P. Parker & Son 6. Raymond E. Robertson D. Selection committee of administrative personnel was established consisting of: 1. Kit B. Kiser, Chairman, Director of Utilities & Operations 2. Charles M. Huffine, P.E., City Engineer 3. Robert C. Poole, Airport Manager 4. Jan G. Bruce, Project Manager T. P. Parker & Son was the choice of the committee as the firm whose professional qualifications and proposed services are deemed most meritorous and most suitable for the project, and negotiation for a survey contract begun. II. Current situation is: Negotiation has been completed, subject to Council's appro- val, and a contract needs to be authorized. A contract believed to be satisfactory and advantageous to the City has been negotiated at a price considered to be fair and reason- able. Page 2 Funds need to be appropriated for survey services in the amount of $29,650.00 and for the maximum allowable bonus, if earned. Roanoke County will share in the cost at 42.2 percent. Informal discussions with representatives of Roanoke County have concluded that the County supports this contract. III. Issues: A. Reasonableness of contract amount B. Timing. C. Funds for Survey Services D. Roanoke County reimbursement IV. Alternatives: City Council authorize the City Manager to contract with T. P. Parker & Son Engineers and Surveyors, Ltd., a contract in an amount not to exceed $29~650.00, excepting by earned bonus, and appropriate $38~050.00. Contract shall include a bonus/penalty of $300.00 per day for a maximum of 28 days or a maximum of $8,400.00. 1. Reasonableness of contract amount has been verified by review of proposal and the work to be accomplished. Timing is essential to complete surveys and mapping to convey property to the Airport Commission before July 1, 1987. Funds for survey services exist within the Airport Fund. Thes~ funds in the amount of $38~050.00 need to be appropriated to an account to be established by the Director of Finance. 4. Roanoke County reimbursement to the City will be 42.2 percent of the cost. B. City Council not authorize the contract with T. P. Parker & Son Engineers and Surveyors, Ltd. 1. Reasonableness of contract amount would not be an issue. 2. Timing would be loss and property could not be trans- ferred to the Airport Commission by July 1, 1987. Page 3 3. Funds would not be spent. 4. Roanoke County reimbursement would not be needed at this time. V. Recommendation is that Council take the following action: Concur in Alternative "A" authorizing the City Manager to contract with T. P. Parker & Son Engineers and Surveyors Ltd. in a form approved by the City Attorney not to exceed $38,050.00. Authorize a bonus to be paid at $300.00 per day, maximum of 28 days for early completion ($8~400.00). Contract time shall be 56 calendar days. Ce Appropriate $21~993.00 from Airport Retained Earnings and establish a receivable from Roanoke County in the amount of $16,057.00 for a total appropriation of $35~050.00 to a new accoont to be established by the Director of Finance. WRH/JGB/mm CC: City Attorney Director of Finance Director of Utilities & Operations Citizens' Request for Service Airport Manager City Engineer Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager Office of I~e City Clerk April 8, 1987 File #/~-60-184 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28594, amending and reordaining certain sections of the 1986-87 General and Interna~ Service Funds Appropriations, to provide for changes which wilt reduce departmental salary budgets and decrease the budgeted lapse account by the same amount, in connection with the third quarter personne~ lapse, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Aprii 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney P, oom456 Munl~lpalBuitdlng 2150hurchA'~nue, S.W. Roanoke,'vlrginia24011 (703) 981-2541 5Bt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28594. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations City Clerk (1) ...................................... City Attorney (2) ................................ Commissioner of Revenue Treasurer (4) ........................ General Services (5) ............ Municipal Auditor (6) ................ Personnel Management (7) ............ Registrar (8) ....................... Sheriff (9) ............. Commonwealth's Attorney (i6i]]]]i ........... Police Investigation (11) .................... Police - Patrol (12) ..................... Police - Services (13) ................... Fire - Prevention (14) ................... Fire - Suppression (15) .................. Jail (16) ................................ Juvenile Detention Home (17) ............. Juvenile Probation House (18) ............... Crisis Intervention Center (19) ........... Building Inspections (20) ...................... (3) .................... $ 162,879 384,696 810,409 538 069 392 020 322 315 471.102 140.987 998.934 492.014 1,498 752 5,081,287 1,194,508 234,756 7,167,585 2,693,533 525,945 268,121 304,760 466,241 Street Maintenance (21) ............................. Communications (22) ................................. Signals & Alarms (23) ............................... Refuse Collection (24) .............................. Custodial Services (25) ............................. Engineering (26) .................................... Grounds Maintenance (27) ............................ Social Services - Administration (28) ............... Social Services Income Maintenance (29) ........... Social Services Services (30) ..................... Social Services Employment Services (31) .......... Nursing Home (32) ................................... Parks and Recreation (33) ........................... Community Planning (34) ............................. Economic Development & Grants (35) .................. Personnel Lapse (36) ................................ Revenue Commissioner of Revenue (37) ....................... Treasurer (38) ..................................... Sheriff (39) ....................................... Commonwealth's Attorney (40) ....................... Jail (41) .......................................... Juvenile Detention Home and Probation House (42-43) Social Services - Income Maintenance (44) .......... Social Services - Services (45) .................... Social Services - Employment Services (46) ......... $ 2,075,124 888,483 566,679 2,893,828 812,325 963,743 2,484~965 702 702 2,343 697 3,705 668 324 562 987 064 1,117 966 243 760 153 719 ( 162 500) $ 153600 183 500 742534 319100 2,200 000 869,600 2,022 040 3,127 840 314 440 Internal Service Fund Appropriations City Information Systems (47) ....................... $ 1,829,543 Materials Control (48) .............................. 176,837 Management Services (49) ............................ 361,227 Utility Line Services (50) .......................... 2,669,636 Motor Vehicle Maintenance (51) ...................... 1,657,590 Personnel Lapse (52) ................................ 0 (1) Regular Employee Salaries (2) Regular Employee Salaries (3) Regular Employee Salaries (4) Regular Employee Salaries (5) Regular Employee Salaries (001-001-1110-1002) (001-003-1220-1002) (001-022-1233-1002) (001-020-1234-1002) (001-050-1237-1002) $( 5oo) 5O0 ( 3,OOO) (4,000) (7,500) (6) Regular Employee Salaries (7) Regular Employee Salaries (8) Regular Employee Salaries (9) Regular Employee Salaries (10) Regular Employee Salaries (11) Regular Employee Salaries (12) Regular Employee Salaries (13) Regular Employee Salaries (14) Regular Employee Salaries (15) Regular Employee Salaries (16) Regular Employee Salaries (17) Regular Employee Salaries (18) Regular Employee Salaries (19) Regular Employee Salaries (20) Regular Employee Salaries (21) Regular Employee Salaries (22) Regular Employee Salaries (23) Regular Employee Salaries (24) Regular Employee Salaries (25) Regular Employee Salaries (26) Regular Employee Salaries (27) Regular Employee Salaries (28) Regular Employee Salaries (29) Regular Employee Salaries (30) Regular Employee Salaries (31) Regular Employee Salaries (001-005-1240-1002) (001-050-1261-1002) (001-010-1310-1002) (001-024-2140-1002) (001-026-2210-1002) (001-050-3112-1002) (001-050-3113-1002) (001-050-3114-1002) (001-050-3212-1002) (001-050-3213-1002) (001-024-3310-1002) (001-054-3320-1002) (001-054-3350-1002) (001-054-3360-1002) (001-052-3410-1002) (001-052-4110-1002) (001-052-4130-1002) (001-052-4160-1002) (001-052-4210-1002) (001-052-4220-1002) (001-052-4310-1002) (001-050-4340-1002) (001-054-5311-1002) (001-054-5313-1002) (001-054-5314-1002) (001-054-5316-1002) $ 1,750 ( 3,000) 83O 5,234 (2,900) ( 1,900) (25,000) ( 5,ooo) ( 4oo) (9,860) (lO,OOO) ( 6,500) ( 3,000) ( 5,ooo) ( 2,500) ( 5,000) ( 5,000) ( 5,000) 15,000) 5,OOO) 24,000) lO,OOO) 1,600 18,000) 30,000) 1,800 (32) Regular Employee Salaries (33) Regular Employee Salaries (34) Regular Employee Salaries (35) Regular Employee Salaries (36) Personnel Lapse (37) Comm. of Revenue (38) Treasurer (39) Sheriff (40) Commonwealth's Attorney (41) Jail (42) Juv. Detention Home (43) Juv. Probation House (44) Social Services- Inc. Maintenance (45) Social Services- Services (46) Social Services- Employment Srvc. (47) Regular Employee Salaries (48) Regular Employee Salaries (49) Regular Employee Salaries (50) Regular Employee Salaries (51) Regular Employee Salaries (52) Personnel Lapse (001-054-5340-1002) (001-050-7110-1002) (001-052-8110-1002) (001-002-8120-1002) 001-002-9410-1090) 001-020-1234-0612) 001-020-1234-0613) 001-020-1234-0611) 001-020-1234-0610) 001-020-1234-0651) 001-020-1234-0652) 001-020-1234-0652) 001-020-1234-0620) (001-020-1234-0621) (001-020-1234-0626) (006-050-1601-1002) (006-050-1613-1002) (006-002-1617-1002) (006-056-2625-1002) (006-052-2641-1002) (006-002-9411-1090) S(lo,ooo) ( 2,500) (10,000) 9OO 162,500 ( 1,500) (2,000) 5,234 ( 2,900) (10,000) ( 5,200) ( 2,400) (13,760) 23,360) 1,440 10,000) 1,000) 5,000 29,000) 5,000) 40,000 BE IT FURTHER ORDAINED that, Ordinance shall be in effect from an emergency existing, this its passage. ATTEST: City Clerk DATE: TO: FROM: SUBJECT: April 6, 1987 Honorable Mayor and Members of City Council Joel M. Schlanger and W. Robert Herbert Third Quarter Personnel Lapse $650,000 changes on the salary budgets amount. The The 1987 fiscal year General Fund budget includes of anticipated lapse of salary and wages. The majority of attached budget ordinance will reduce departmental and decrease the budgeted lapse account by the same total salary lapse remaining will be as follows: Original budgeted amount First quarter lapse realized Second quarter lapse realized Third quarter lapse realized Total Unrealized $ 650,000 (162,500) (162,500) (162,500) $ 162,500 We recommend the adoption of the attached ordinance. City Manager JMS:WRH:dp Office c~ ~ne Ci~' April 8, 1987 File #236~4~-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28595, amending and reor- daining certain sections of the 1986-87 General and Grant Funds Appropriations, providing for the closeout of a Public Education Grant, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Erie. cc: Mr. W. Robert IIerbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mrs. Marie T. Pontius, Grants ,~fonitoring Administrator Room 456 MunlcilDOl Building 215 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 981-254t 5B2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 6th day of'Apr]], ]987. No. 28595. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General and Grant Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Community Development Community Planning (1) .............................. Non-Departmental Transfers to Other Funds (2) ........................ Grant Fund Appropriations Public Education Grant (3) ................... Revenue Public Education Grant (4-5) ........................ (1) Admin. Supplies (2) Transfers to Other Funds (3) Print Costs (4) State Revenue (5) Local Match 001-052-8110-2030) $ 109 001-004-9310-9536) (109) 035-052-5113-6001) (795) 035-035-1234-7025) (686) 035-035-1234-7026) (109) $ 1,145,922 248,869 9,846,295 9,448,462 $ 30,905 $ 30,905 BE IT FURTHER ORDAINED Ordinance shall be in effect that, an emergency existing, this from its passage. ATTEST: City Clerk CITY OF ROANOKE, VA. CITY April 6, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Closeout of Public Education Grant The City of Roanoke was awarded a Public Education Grant in June, 1986, by the Virginia Department of Conservation and Historic Resources. The City expended the grant funds to create public education materials such as brochures and posters explain and promote the City's historic preservation guidelines and program. This grant program is now complete. Funding and expenditures for this grant were as follows: to Funding Expenditures State $11,163.42 11,163.42 Local Match $19,850.00 19,740.77 Unexpended Amount $_~ - 0 - $ 109.23 Total $31,013.42 30,904.19 $ 109.23 The total appropriation for the grant was $31,700.00. Actual funding received was $31,013.42, and total expenditures were $30,904.19. The City received state reimbursement of $11,163.42 for eligible grant costs. The unexpended amount of local funding of $109.23 must now be returned to the General Fund. Honorable Mayor and Members of City Council Page 2 April 6, 1987 Recommendations A. The grant may now be closed. B. Unexpended funds of $109.23 may now be General Fund. returned to the C. The following appropriation and revenue adjustments be enacted: 1. Admin. Supplies 2. Transfers to Grant Fund 3. Print Costs 4. State Revenue 5. Local Match (001-052-8110-2030) (001-004-9310-9536) (035-052-5113-6001) (035-035-1234-7025) (035-035-1234-7026) $ 109 (109) (795) (686) (109) JMS:dp Office o~ fne City Clerk April 8, 1987 File #70-301 Hudson-Payne Electronics Corporation Business Route 29 P. O. Box 749 Madison Heights, Virginia 24572 Gentlemen: I am enclosing copy of Ordinance No. 28598, accepting your bid for construction of a Halon Fire Suppression System in the Computer Operations Center in Municipal North, in the total amount of $11,500.00, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City offi- cials to execute the requisite contract for such work; rejecting all other bids made to the City for the work, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, pg~, Mary F. Parker, CMC City Clerk MFP:ra Eno. cc: Robert A. Garland, Council Member Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Barry L. Key, Budget and Systems Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Archie W. Harrington, Manager, City Information Systems Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mrs. Sarah E. Fitton. Construction Cost Technician Room 456 Municipal Building 215 ~hurch Av~qu~, S,W, Roono~, Virginia 24~11 (703) 981-254t Offtce of file City C]e~ April 8, 1987 File #70-301 T & S Fire Equipment, Inc. 3025 Randleman Road Greensboro, North Carolina 27406 Atlantic Fire Systems, Inc. 628 Maywood Avenue Raleigh, North Carolina 27603 Fire-X Corporation 6017 Staples Mill Road Richmond, Virginia 23228 Gentlemen: I am enclosing copy of Ordinance No. 28598, accepting the bid of Hudson-Payne E~ectronics Corporation for construction of a Halon Fire Suppression System in the Computer Operations Center in Municipal North, in the total amount of $11,500.00, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. On behalf of the Council, for submitting your proposal I would like to express appreciation for a ttalon Fire Suppression System. S i ncere Mary F. Parker, CMC City Clerk MFP:ra Ene. Room456 MunlcipalBulldlng 2tSChurchAvenue, S.W. Roonoke,'vlrginia24011 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28598. AN ORDINANCE accepting the bid of Hudson-Payne Electronics Corporation for construction of a Halon Fire Suppression System in the Computer Operations Center in Municipal North, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Hudson-Payne Electronics Corporation made to the City in the total amount of $11,500.00 for construction of a Halon Fire Suppression System in the Computer Operations Center in Municipal North, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is direoted to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. CITY Ci !!!!i ~ '!Z?'~C~ Roanoke, Virginia April 6, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Fire Suppression System Halon 1301 - Computer Room Municipal North Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Administration & Public Safety Director of Utilities & Operations Director of Public Works Budget and Systems Citizens Request for Service City Engineer Construction Cost Technician '87 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid committee Report Fire Suppression System Halon 1301 - Computer Operations Center Municipal North Roanoke, Virginia Roanoke, Virginia April 6, 1987 I. Back~round: City Council at its March 16, 1987 meeting, publicly opened and read aloud bids for the Fire Suppression System composed of Halon 1301 for the Computer Operations Center in Municipal North. Be Four (4) bids were received for this project with T & S Fire Equipment, Inc. of Greensboro, North Carolina, submitting the low bid of $6,900.00. Time of construction was quoted as 21 consecutive days. 'T & S Fire Equipment, Inc., as of March-- 17, 1987, (one day after the receipt of bids), is not registered in the State of Virginia as a contractor. The next low bidder is Atlantic Fire Systems, Inc. of Raleigh, North Carolina. Their bid was for $8,962.00 and 2--9 con- secutive calendar days. This firm was registered in the State of Virginia but their license expired on January 31, 1987. The third bidder was Hudson-Payne Electronics Corp. of Madison Heights, Virginia, with a bid of $11~500.00 and 7--5 consecutive calendar days. This firm has a valid license in the State of Virginia until May 31, 1987. Project is to provide Halon 1301 Fire Suppression for the Computer Operations Center and for the underfloor wiring for the computer and related work. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundin~ of the project. D. Time of completion. Page 2 III. Alternatives are: Award a lump sum contract in the amount of $11~500.00 and 7--5 consecutive calendar days to Hudson-Payne Electronics Corporation of Madison Heights, Virginia, for the Fire Suppression System of Halon 1301 for the Computer Operations Center according to the contract documents as prepared by the City Engineer's Office. 1. Compliance of the bidders with the requirements of the contract documents was as follows: a) T & S Fire Equipment~ Inc., of Greensboro, North Carolina, was not a registered contractor in the State of Virginia. Atlantic Fire Systems~ Inc., of Raleigh, North Carolina did not have a current license in the State of Virginia. Their license expired on January 31, 1987. c) Other two bidders did comply with the requirements of the contract documents. d) Section 54-142, Code of Virginia (1950)~ as amended, prohibits the City from doing business with an unlicensed contractor. Amount of the iow qualified bidder of $11,500.00 is $2,054.00 lower than the one bid received the second time on February 17, 1987, (at the time of the snow storm). It is also $1,000.00 less than the one respon- sive bid received on January 5, 1987. The bid amount is acceptable. 3. Fundin~ of the project is available in the Municipal North Contingency Account No. 008-052-9500-9065. Time of completion is quoted as 75 consecutive calendar days which is acceptable. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid would change if rebid at a later date. Page 3 3. Funding would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Authorize the City Manager to enter into a contractural agreement with Hudson-Payne Electronics Corp. of Madison Heights, Virginia, to provide and install a Fire Suppression System of Halon 1301 for the Computer Operations Center of Municipal North in accordance with the contract documents as prepared by the City Engineer's Office in the amount of $11~500.00 and 75 consecutive calendar days. Approve the sum of $800.00 for the project contingency plus the contract amount of $11,500.00 for a total project amount of $12,300.00. D. Reject the other valid bid received. Respectfully submitted, RAG/LBC/mm Attachment: CC: Bid Tabulation City Manager City Attorney Director of Finance Director of Public Works Budget and Systems Manager, CIS Construction Cost Technician Kit B. Kiser George C~ Snead, Jr. FIRE SUPPRESSION SYSTEM HALON 1301 - COMPUTER OPERATIONS CENTER MUNICIPAL NORTH ROANOKE, VIRGINIA Bids opened before City Council on March 16, 1987 at 2:00 p.m. BIDDER LUMP SUM DAYS BOND T & S Fire Equipment, Inc.* $ 6,900.00 21 Yes Atlantic Fire Systems, Inc. $ 8,962.00 29 Yes¶ Hudson-Payne Electronics Corp. $11,500.00 75 Yes Fire X Corporation $13,554.00 60 Yes T & S Fire Equipment, Inc. is not a registered contractor in the State of Virginia. The bid submitted by this firm is invalid. Atlantic Fire systems, Inc.'s State of Virginia license had expired on January 31, 1987. They are no longer a responsive bidder. A certified check was submitted for the bid bond. Kit B. Kiser ~eorge C. Snead, Jr.~ Office of City Engineer Roanoke, Virginia Office of the City C]e~ April 8, 1987 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28574, amending and reor- daining certain sections of the 1986-87 General Fund Appropriation Ordinance, transferring $198,420.00 from Capital Maintenance and Equipment Replacement Program to Refuse Collection, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 23, 1987, also adopted by the Council on second reading on ~4onday, April 6, 1987, and will take effect ten days following the date of its second reading. Sincerely, _~~ Mary F. Parker, CMC City Clerk MFP:ra Enco CC: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection iir. George C. Snead, .ir., Director, Administration Safety Mr. D. Darwin Roupe, Manager, General Services and Public Roorn 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Vlrgin~a 24011 (703) 981-2541 8A IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th day of'~pril, 1987. No. 28574. VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1986-87 General Fund Appropriation Ordinance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Refuse Collection (1) ............................. Fund Balance Capital Maintenance & Equipment Replacement Program - City Unappropriated (2) ............................ $ (1) Vehicular Equip. (2) CMERP - City (A001-052-4210-9010) $ 198,421 (X001-3332) (198,421) $15,389,795 3,107,249 684,590 ATTEST: City Clerk Office of i'he City Clerk April 8, 1987 File #472 Johnson International Trucks, P. 0. Do~ 12087 Roanoke, Virginia 24022 Gentlemen: Inc. First Piedmont Corporation P. 0. Box 1069 Chatham, Virginia 24531 I am enclosing copy of Ordinance No. 28575, accepting your respective bids for refuse vehicular equipment, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 23, 1987, also adopted by the Council on second reading on Monday, April 6, 1987, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. Mr. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection Mr. George C. Snead, Jr., Director of Administration Public Safety ~ir. D. Darwin Roupe, Manager, General Services and Room 456 Munlclpol Building 215 Church Avenue, S,W. Roanoke, Vlrgln~a 24011 (703) 98t-2541 Office of the City Clerk APril 8, 1987 File #472 Berglund Chevrolet, Inc. P. O. Box 12608 Roanoke, Virginia 24027 Magic City Motor Corporation P. 0. Box 12807 Roanoke, Virginia 24028 Cavalier Equipment Po 0. Box 12507 Roanoke, Virginia Corporation 24026 Fulton Trucks, Incorporated P. O. Box 6337 Roanoke, Virginia 24017 Commercial Body Corporation P. 0. 5ox 1526 Chesapeake, Virginia 23320 Sanco Corporation P. O. Box 208 Winston-Salem, North Carolina 27102 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 25575, accepting the respec- tive bids of Johnson International Trucks, Inc., and First Piedmont Corporation for refuse vehicular equipment, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 23, 1987, also adopted by the Council on second reading on Monday, April 6, 1987, and will take effect ten days following the date of its second reading. On behalf of the Council, [ would like to express appreciation for submitting your bid for refuse vehicular equipment. Sincerely, Mary F. Parker, CifC City Clerk MFP:ra Eric. Room456 MunicipalBuilding 215(~urchAv~nue, S.W. Roanoke,'Vlrginia24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 6th day of April, 1987. No. 28575. VIRGINIA, AN ORDINANCE aeeepting bids for refuse vehicular equipment; rejecting other bids. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the purchase prices set out with each item: Item Quantity and Successful Purehase Number Description Bidder Price 1 2-cab/chassis for Johnson International $ 67,128.90 18 eu.yd, loader Trucks 2 2-18 eu.yd, refuse First Piedmont Corpor- $ 36,642.14 bodies robe n~unted ation on Item No. 1 4 6 7 8 1-20 eu.yd, refuse body 1-25 eu.yd, refuse body I-cab/chassis for bulk item refuse body 1-hydraulic trash loader for bulky iten~ First Piedmant Garpor- $ 18,446.07 ation First Piedn~nt Carl)or- $ 21,821.07 ation Johnson International $ 33,276.36 Trucks First Piedmant Carpor- $ 21,106.07 ation 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filled in accordance with the City's specifications, the respective bids made therefor and in accordance with this ordi- nance. 3. Any and all other bids said items are hereby REJECTED; so notify eaeh such bidder and appreeiation for each bid. 4. Ail bids received for Items 3 and 5 and the City Manager is authorized advisable in Items 3 and 5 and made to the City for the afore- and the City Clerk is directed to to express to each the City's are hereby REJEC£ED. to make any changes deemed to readvertise for bids. ATTEST: City Clerk. CITY Roanoke, Virginia March 23, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT BIDS TO PIIRCIiA~E P.~FIJSB VEHICULAR EQUIPMENT, BID NIE~BER 87-2-5 I concur with the recommendation of the bid committee relative to ~he above subject and recommend it to you for appropriate action. WRH/DDR/ms Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance CITYL" 7R? n~F!Ci~ '87 HAP!8 "o':m Roanoke, Virginia March 23, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia SUBJECT: BIDS TO PURCHASE REFUSE VEHICULAR EQUIPMENT, BID NUMBER 87-2-5 I. BACKGROUND Funds have been designated in the Capital Maintenance and Equipment Replacement Program to purchase replacement refuse vehicular equipment. .Designated equipment, is to provide the City Refuse Collection Depart- ment with necessary equipment to perform assigned duties. Bid requests were sent specifically to eighteen (18) vendors listed on the City's current bid list. Bids were received in the Office of the Manager of General Services on February 24, 1987, at 2:00 p.m., where they were publicly opened and read as shown on the attached bid tabulation. E. Bonds - Performance Bond in the amount of the bid was specifically identified in the specifications. II. CURRENT SITUATION A. Eight (8) bid responses were received for refuse equipment. B. Bids received were evaluated by representatives of the following depart- ments: Refuse Collections Motor Vehicle Maintenance General Services C. Summary of evaluations is as follows: Item Number 1, two (2) cab/chassis for 18 cubic yard loader: a. The low bid as submitted by Berglund Chevrolet, Inc., took exception to the vehicle frame requirements. The lowest bid meeting specifications, including bond and delivery cost, is submitted by Johnson International Trucks, Inc., for the total amount of $67,128.90. 2. Item Number 2, two (2) 18 cubic yard refuse bodies to be mounted on Item Number 1: Honorable Mayor and City Council Refuse Equipment Page 2 The low bid which meets specifications, is submitted by First Piedmont Corporations for the total amount of $36,642,14. 3. Item Number 3, one (1) low entry cab/chassis for 20 cubic yard loader: a. Three bid responses, were received. Ail responses took exceptions to bids. b. Suggest bids be rejected, specifications revised and re- advertised. 4. Item Number 4, one (1) 20 cubic yard refuse body. The low bid, submitted by Commercial Body Corporation and Truck Center of Tidewater took exception to hopper bottom thickness. The lowest bid meetin~ specifiCatiOns, including bond cost, is submitted by First Piedmont Corporation for a total amount of $18,446.07: 5. Item Number 5, one (1) low entry cab/chassis for 25 cubic yard loader: a. Three bid responses, were received. All responses took exceptions to bids. b. Suggest bids be rejected, specifications revised and re- advertised. 6. Item Number 6, one (1) 25 cubic yard refuse body. The low bid, which meets specifications, including bond cost, is submitted by First Piedmont Corporation for the total amount of $21,821.07. 7. Item Number 7, one (1) cab/chassis for bulk item refuse body: a. The iow bid, submitted by Berglund Chevrolet, Inc., took exception to the vehicle frame requirement. The lowest bid meetin~ specifications, including bond and delivery cost, is submitted by Johnson International Trucks, Inc., for the total amount of $33,276.36. 8. Item Number 8, one (1) hydraulic trash loader for bulky items, to be mounted on Item No. 7: Honorable Mayor and City Council Refuse Equipment Page 3 The low bid, which meets specifications, including bond cost is submitted by First Piedmont Corporation, for the total amount of $21,106.07. III. ISSUES IN ORDER OF IMPORTANCE 1. Need 2. Compliance with Specifications 3. Fund Availability IV. ALTERNATIVES A. Council award the lowest responsible bids, for Refuse Vehicles as follows: Items Number 1 and 7, three (3) new cab/chassis for refuse loaders from Johnson International Trucks, Inc., for a total amount of $100,405.26. Items Number 2, 4, 6 and 8, four (4) refuse bodies for cab/ chassis and one (1) hydraulic trash loader for bulky items from First Piedmont Corporation for a total amount of $98,015.35. 3. Items Number 3 and 5, - reject bids received and readvertise. a. Need - This alternative will allow for continued support of Refuse Collection Department operations. b. Compliance with Specifications - The recommended bids meet all required specifications. c. Fund Availability - Funds have been designated in the Capital Maintenance and Equipment Replacement Program. B. Reject all bids. 1. Need - necessary support for the Refuse Collection Department would not be met. 2. Compliance with Specifications - would not be a factor in this alternative. 3. Fund Availability - funds designated for this purchase would not be expended. Honorable Mayor and City Council Refuse Vehicular Equipment Page 4 V. RECOMMENDATION A. Cit~ Council concur in Alternative "A" - award the lowest responsible bids for refuse vehicles as follows: 1. Items Number 1 and 7, three (3) new cab/chassis for refuse loaders from Johnson International Trucks, Inc., for a total of $100,405.26. Items Number 2, 4, 6 and 8, four (4) refuse bodies for cab/chassis and one (t) hydraulic trash loader for bulky items from First Piedmont Corporation for a total amount of $98,015.35. 3. Items Number 3 and 5, - reject bids received and readvertise. Council appropriate $198,420.6] from Capital Maintenance and Equipment Replacement Program to Refuse Collection Department account 001-052-4210- 9010. C. Reject all other bids. Respectfully submitted, Bid Coum~ittee: William F. Clark, Chairman Donald E. Keaton WFC/DEK/DDR/dh cc: City Attorney Director of Finance D. Darwin Roupe~ ,I ,I ,I ,I ,I ,I ,I ,I ,I ,I '1 g > ,I > ,I Or, ce of ~ City April 8, 1987 File #137-$24 The Honorable Wendell L. Seldon Director, Department of General Services 209 Ninth Street Office Building Richmond, Virginia 23219 Dear Mr. Seldon: I am enclosing copy of Ordinance No. 28599, authorizing the City Manager to execute an amendment to a lease between the City of Roanoke and the Commonwealth of Virginia, dated March 28, 1984, such amendment to provide for the renaming of the former United States Post Office and Courthouse as the "Corr~nonwealth of Virginia Building"; requesting the Corrgnonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. S i nce re Mary F. Parker, CMC City Clerk MFP:ra EnCo Room 456 Municipal Building 215 O~urch A',~ue, S.W. Roono~e, Virginia 24011 (7~)981-2~I Office cfi the City Oe~ April 8, 1987 File #137-354 The Honorable Carolyn J. Moss Commonwealth of Virginia Secretary of Administration C)fflce c~ ~e ~i~ April 8, 1987 File #137-354 The Honorable Carolyn J. Moss Commonwealth of Virginia Secretary of Administration P. 0. Bo~ 1475 Richmond, Virginia 23212 Dear Ms. Moss: [ am encZosing copy of Ordinance No. 28599, authorizing the City Manager to e~ecute an amendment to a Zease between the City of Roanoke and the Commonweaith of Virginia, dated March 28, 1984, such amendment to provide for the renaming of the former United States Post Office and Courthouse as the "Con~nonwea~th of Virginia Building"; requesting the Commonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. Room456 Municll:~alBu~ldlng 215C~urchAve~ue, S.W. Roanc~,~e,~rginia24~11 (703)981-2541 Offtce o~ the City Clerk April 8, 1987 File #137-524 The Honorable Clifton A. Woodrum, Member, House of Delegates P. O. Box 1371 Roanoke, Virginia 24007 III Dear Delegate Woodrum: I am enclosing copy of Ordinance No. 28599, authorizing the City Manager to execute an amendment to a lease between the City of Roanoke and the Commonwealth of Virginia, dated March 28, 1984, such amendment to provide for the renaming of the former United States Post Office and Courthouse as the "Commonwealth of Virginia Building"; requesting the Corrgnonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. Roo~n 456 Municipal Building 215 O'~urch Avenue. $,W, RoQna~e, Virginia 240t t (703) 981-2541 Office o~ Yne City (3erk April 8, 1987 File #137-354 The Honorable A. Victor Thomas Member, House of Delegates 3028 Lockridge Road, S. W. Roanoke, Virginia 24014 Dear Mr. Thomas: I am enclosing copy of Ordinance No. 28599, authorizing the City Manager to execute an amendment to a lease between the City of Roanoke and the Commonwealth of Virginia, dated March 28, 1984, such amendment to provide for the renaming of the former United States Post Office and Courthouse as the "Commonwealth of Virginia Building"; requesting the Commonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco Room 456 Municipal Building 2t5 Church Avenue, S.W. RoancY~e, Vlrginio 24011 (703) 98t-2541 Office of the City Cler~ April 8, 1987 File #137-$24 The Honorable J. Granger Macfartane Member, Senate of Virginia P. O. Bo~ 201 Roanoke, Virginia 24002 Dear Senator Macfarlane: I am enclosing copy of Ordinance No. 28599, authorizing the City Manager to execute an amendment to a Iease between the City of Roanoke and the Commonwealth of Virginia, dated March 28, 1984, such amendment to provide for the renaming of the former United States Post Office and Courthouse as the "Commonwealth of Virginia Building"; requesting the Commonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. SincereIy, ~ Mary F. Parker, CMC City Clerk MFP:ra Ene. Room 456 Municlg~al Building 215 Church Avenue, S.W. Roanoke, V~rginia 24011 (703) 981-2541 April 8~ 1987 File #137-$24 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28599, authorizing you to execute an amendment to a lease between the City of Roanoke and the Commonwealth of Virginia, dated March 28, 1984, such amend- ment to provide for the renaming of the former United States Post Office and Courthouse as the "Commonwealth of Virginia Building ; requesting the Commonwealth to agree to such name change, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1987. Sincerely,. Mary F. Parker, CMC City Clerk MFP:ra Enc. CC: Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Munlcil:x~l Building 215 (~urch Avenue, S,W. Roanoke, Vlrgln~a 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of April, 1987. No. 28599. AN ORDINANCE authorizing the City Manager to execute an amendmen~ to a lease between the City of Roanoke and the Commonwea!th of Virginia, dated March 28, 1984, sueh amend- ment to provide for the renaming of the former United States Post Offiee and Courthouse as the "Commonwealth of Virginia Building"; requesting the Commonwealth to agree to suoh name ohange; and providing for an emergency. WHEREAS, the former United States Post Office and Court- house, property of the City of Roanoke, is under lease, dated March 29, 1984, to the Commonwealth of Virginia for a term of twenty years; WHEREAS, by Lease Amendment, dated October 29, 1986, the leased premises were renamed as "The J. Lindsay Almond, Jr., State Office Building" effective January 1, 1987; and WHEREAS, for good and sufficient reasons, City Couneil is now desirous of renaming the leased premises as the "Com- monwealth of Virginia Building"; THEREFORE, BE IT ORDAINED by Roanoke as follows: 1. The City Manager and the authorized to exeoute and attest, amendment to the the Council of the City of City Clerk are hereby respeetively, a seoond lease between the City and the Common- wealth, dated March 28, 1984, such amendment to rename the former United States Post Office and Courthouse, now named "The J. Lindsay Almond. Jr., State Office Building", as the "Commonwealth of Virginia Building" effective as soon as administratively convenient for the Commonwealth. Ail other terms and conditions of the lease between the City and Com- monwealth shall remain the same. 2. The Commonwealth of Virginia is respectfully re- quested to agree to the Lease Amendment authorized by this ordinance. 3. The Clerk is directed to forward an attested copy of this ordinance to the Honorable J. Granger Macfarlane, Member, Senate of Virginia, The Honorable A. Victor Thomas. Member, House of Delegates, The Honorable Clifton A. Woodrum, III, Member, House of Delegates, The Honorable Carolyn J. Moss, Secretary of Administration, and The Honorable Wendell L. Seldon, Director, Department of General Services. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in force and effect upon its passage. ATTEST: City Clerk. CITY March 24, 1987 Roanoke City Council Roanoke City Hall 215 Church Avenue, S.W. Roanoke, VA 24016 Re: Roanoke City Council We, the members of The Forum, a networking organization within the Black Community are pleased that you wish to honor a native Virginian by naming the Commonwealth Building after him~ Nevertheless, your choice is highly unexcepted! If we are to look toward the future, we are actually saying to generations to come that it's alright to be a racist, to allow people to suffer indignities and to be denied a formal education because that has been done in the past. The pain and suffering of racism have been etched in the recesses of the soul of Black people and do not need to re-surface with an act such as this. We ask that you reconsider your recommendation so that the past can lie buried and racial equality can be achieved in Roanoke. Sincerely, Brenda Powel 1 Chairperson THE FORUM TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL: ROANOKE CITY COUNCIL Dear Mrs. Bowles and Gentlemen: We, the undersigned members of Roanoke City Council, do request that the state office building, located in downtown Roanoke, be re-designated "The Commonwealth of Virginia Building." The proposal to name the building for the late Governor Dalton, and subsequent substitution of the name of the late Governor Almond have created a climate of dissension disruptive to community harmony in Roanoke. Given the divisive nature of the above, we feel and do reco~nend that the name of the building revert to that of "The Commonwealth of Virginia Building." It is our hope and request that the Roanoke Historical Society be encouraged to consider the placement of suitable plaques within the Commonwealth of Virginia Building to recognize those who, by their deeds at the state level, have been friends to our city. It is also our hope, that in the future, the naming of any public street, building, or facility not be suggested until all members of city council are consulted beforehand. Let us now turn united to the more pressing concerns that face our city. Sincerely,