HomeMy WebLinkAboutCouncil Actions 03-23-8728572
(Gar)
REGULAR
WEEKLY SESSION ...... ROANOKE CItY COUNCIL
March 23, 1987
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call· Mr. Musser and ~Ir. Trout were
absent.
The invocation will be delivered by The Reverend Eugene
Burris, Pastor, Airlee Court Baptist Church. Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Review and consideration of the following applications for
two vacancies on the Roanoke City School Board for terms com-
mencing July 1, 1987, and ending June 30, 1990:
Sallye T. Coleman
Marilyn L. Curtis
Joe D. McCoy
William White, Sr.
Certified for interview on Thursdau, April
BID OPENINGS
16, 1987 at 7:00 p.m.
A. Bids for E-911 Communications, Alterations and Addi-
tions to the Municipal Building· One bid was referred to a
committee composed of Messrs. Garland, Chairman.'Clark,~d
B. Bids for construction of MudllcK Creek Sanitary Sewer '~,
Phase I. Four bids were referred to a committee composed of
Messrs. Garland, Chairman, Kiser and Clark.
CONSENT AGENDA
(Approved 5-0)
ALL MATTERS LISTED UN~ER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of Council held on Monday,
February 17, 1987; and Monday, February 23, 1987.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
(i)
C-2
A communication from Mayor Noel C. T~ylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
C-3
C-4
A communication from Council member David A. Bowers recom-
mending a study of the impact of halfway houses in residential
neighborhoods.
RECOMMENDED ACTION: Concur in recommendation.
Qualification of L. Elwood Norris as a
of Zoning Appeals for a term of three years
1989.
member of the Board
ending December 31,
RECOMMENDED ACTION: Receive and file.
City Manager requested an Executive Session to discuss: 1)disposition
of publicly held property, 2)legal matters and 3)personnel matter.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
a. Request of Melvin W. Garrett to address Council on cer-
tain matters of business for implementation by the City. Referred
to the City Manager for report to Council as to whether or not
Petitions and ¢ommunicat~Mr. Garrett's business qualifies ~or
~undinq under the C.D.B.G. Proqram.
a. A communication from the Roanoke City School Board request-
ing the transfer of $20,218.00 to provide for the purchase
of optional state approved school bus safety equipment and
for the operation of a pilot program which will place
school bus aides on kindergarten school buses. Adopted Ordinance
No. 28572. (5-0)
Reports of Officers:
a. City Manager:
Briefings: ~me~ (galnut Avenue Bridge--Airport Funding Status.
Items Recommended for Action:
A report recommending that a public hearing be sche-
duled on the proposed 1987-1988 Community Development
Block Grant Program· Concurred in recommendation and set
a public hearing on Monday, April 13, 1987 at 7:30 p.m.
(2)
2. A report recommending Council's 2oncurrence in plans
for the TRIUMPH (Tying Roanoke Into United Movement
Preventing Hunger) event to be held on April 6, 1987.
Concurred in recommendation.
3. A report recommending approval of a leave of absence
for educational purposes for an employee in the Social
Services Department. Adopted Resolution No. 28573. (5-0)
A report recommending that Council authorize the City
Manager to request a historic marker for the City
Market area· Concurred in recommendation.
5. A report on computer hardware and software systems.
Concurred in report.
6. A report concurring in a report of the Bid Committee
recommending acceptance of the lowest responsible bids
for refuse vehicular equipment, and appropriation of
funds therefor. Adopted Ordinance No. 28574 and Ordinance
No. 28575 on first re~ding. (4-0, ~Ir. Bowers abstaining.)
7. A report concurring in a report of the Bid Committee
recommending that the bid of Water Pollution Control
Corporation for air diffuser replacement at the Water
Pollution Control Plant, for a total amount of
$24,440.40, be accepted. Ado?ted Ordinance No. 28576 and
Ordinance No. 28577. (5-0)
Director of Finance:
1. A financial report for the month of February, 1987.
Received and ~iled.
Reports of Committees:
A report of the Airport Advisory Commission recommending an
increase in rental rates and fees for airport tenants. Mr.
Jack C. Smith, Chairman. Re~erred back to the Air?crt Advisory
Commission for study, re~ort and recommendation bu a ma~oritu
A report of the committee appointed to tabulate bids
received for E-911 Communications, Alterations and Addi-
tions to the Municipal Building. Council member Robert A.
Garland, Chairman. Adopted Resolution No. 28578. 5-0)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 28562, on second reading, amending and reor-
daining the Code of the City of Roanoke (1979), as amended,
by the addition of a new Article XIII, Special Tax on Con-
sumers of Local Telephone Service, to Chapter 32, Taxation;
such new Article XIII imposing a special tax on the con-
sumers of telephone service, pursuant to §58.1-3813, Code
of Virginia (1950), as amended, and providing for the
amount of such tax, procedures for collection, duties of
local officials with respect to such tax, exemptions and
penalty for failure to pay; and further providing for an
effective date. Adopted Ordinance No. 28562. (5-0)
(3)
~6.a. o~ the members of the Commission.
9. Motions
a. Inquiries
Council.
b. Vacancies
committees
10. Other Hearings
and Miscellaneous Business:
and/or comments by the Mayor
on various authorities,
appointed by Council.
of Citizens:
and members of City
boards, commissions and
Appointed Mollie DeBerry to the Youth Services Citizen Board.
(4)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Mayor
March 19, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, March 23, 1987, to
discuss personnel matters relating to vacancies on various authori-
ties, boards, commissions and committees appointed by Council, pur-
suant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. Ta~
Mayor
NCT:sw
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2444
Office of the City
March 25, 1987
File #72-320
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A cor~unication from Council member David A. Bowers recommending
a study of the impact of halfway houses in residential neigh-
borhoods, was before the Council of the City of Roanoke at a
regular meeting held on Monday, March 23, 1987.
On motion, duly seconded and adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Mr. Gordon N. Dixon, Executive Director, Fifth Planning
District Co~r~nis$ion, P. O. Box 2569, Roanoke, Virginia
24010
Mr. Elmer Co Hodge, Jr., County Administrator, P. O. Box
29800, Roanoke, Virginia 24018
Mr. James D. Ritchie, Director of Human Resources
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Corr~nity Planning
P,,oom 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the Council
March 19, 1987
Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
We have had several situations in our City in recent months
regarding the placement of halfway homes in residential neigh-
borhoods. The City is confronted with the competing interest of
protecting our family homes on one hand, ano on the other,
meeting our increasing demands for placement of social service
homes in the community. Our society is changing, and more and
more, we must face the reality that battered women, transients,
offenders, and others in need of human services, will be rehabil-
itated by co-mingling with society instead of being institution-
alized permanently.
I believe that this responsibility for provioing halfway homes
for our needy citizens should be shared not only by the
homeowners of the City of Roanoke, but also by those residents
who reside in neighborhoods of other jurisdictions in the Valley.
Human problems inherent to an urban community are not just the
problems of an intercity, they are also the problems of the
suburbs; and, intercity and suburbs alike shoule share in efforts
to control and solve those problems. Helping the needy is an
obligation of all citizens in the Roanoke Valley community,
wherever they may live.
Accordingly, I have asked the Work Planning Committee of the
Fifth Planning District Commission to study in the ensuing year
the relationship between halfway homes and our neighborhoods.
A~ditionally, I now understand that the City Planning Department
and RoanoKe County Planning Department are, as I suggested last
fall, meeting to discuss planning issues of mutual concern to
both jurisdictions. The subject of halfway houses should be an
issue that this cooperative venture between the City and County
departments should discuss.
Room 456 Municip<31 Building 215 Church Avenue, SW Roonoke, Virginia 24011 (703) 981-2541
Honorable Mayor and Members
of Roanoke City Council
Page 2
March 19, 1987
I think we need to study what impact the several halfway houses
which exist in Roanoke have had on their respective neighbor-
hoods, and more particularly, with regard to stability,
valuation, incidences of crime, etc. Additionally, I think it is
important to determine the availability of other locations in the
Roanoke Valley, not necessarily just in the City, which might be
acceptable sites for halfway homes in the future.
I would ask that this matter be placed on the Consent Agenda at
the next meeting of Council for your concurrence.
send each of you my best personal regards.
David A. Bowers
Council Member
DAB:se
Oath or Affirmation of Office
Sta~ o] Virginia, Cit.~ of Roanoke, to .wit,:
I, __L. ]21wo¢~ ~'o?ri.$ , do solemnly swear (or ~d~rm) thai
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all thc duties incumbent upon me
endirw Dece~,be:c 31, 1955,
accnrding to the bcs! of ~ ~v a},i ltv. ,% help mc God.
./ ' - ~ ~ 7~~ -- --~-'-~-- ~'~-~
Subscribed and to bcf.rc
December 19, 1986
File #15-51
Mr. L. Elwood Norris
3818 Park Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Norri. s:
At a regular meeting of the Council of the City of Roanoke held
on Monday, December 15, 1986, you were reelected as a member of
the Board of Zoning Appeals for a term of three years ending
December 31, 1989.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc: Mr. Ronald H.
Administrator
Miller,
Building Commissioner/Zoning
I:~:~,n456 ,N~lBulldlng 215 Church Ave~ue, S.W. Roanoke, Vlrg~nla24011 (703)98'1-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 15th day of December, 1986, L. ELWOOD NORRIS was reelected
as a member of the Board of Zoning Appeals for a term of three
years ending December 31, 1989.
Given under my hand and seal of the City of Roanoke this
19th day of December, 1986.
City C1 erk
CITY ~ F , ::~i];T'
'.l '.~ ~ i' - Roanoke, Virginia
March 23, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Please reserve space on today's agenda for an Executive Session to
discuss a matter involving the disposition of publicly held property, pursuant
to Section 2.1-344(a)(2) of the Code of Virginia (1950), as amended.
,~?~,~/~,~//,/,,~.~.Respectfully sub 'tted, ,
W. Robert Herbert
City Manager
WRH:mp
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
'87 H!m 23 3:
Roanoke, Virginia
March 23, 1987
Honorable Mayor and City Council Roanoke, Virginia
Dear Mayor and Members of Council:
Dear Mayor and Members of Council:
Please reserve space on today's agenda for an Executive Session to consult
with legal counsel and be briefed by staff members on legal matters relating to
the negotiation of a contract, pursuant to Section 2.1-344(a)(6) of the Code of
Virginia (1950), as amended.
WRH/ga
CC:
Respectfully submitted,
W. Robert Herbert
City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Roanoke, Virginia
March 23, 1987
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
This is to request an executive session on Council's agenda, Monday,
March 23, 1987, to discuss a personnel matter pursuant to Section 2.1-
344(a)(1), Code of Virginia (1950), as amended.
WRH:GCS:gs
Respectfully submitted,
W. Robert Herbert
City Manager
Office of ~he City Cle~
April 2, 1987
File #236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. [lerbert:
At a regular meeting of the Council of the City of Roanoke on
Monday, March 23, 1987, on motion, duly seconded and unanimously
adopted you were requested to advise Council as to whether or not
a business operated by Melvin W. Garrett qualifies for funding
under the Corr~nunity Development Block Grant Program.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
cc:
Mr. Melvin W. Garrett, Social Consultant Services, Crystal
Tower Building, Suite 641, 145 Campbell Avenue, S. W.,
Roanoke, Virginia 24011
Mrs. Marie T. Pontius, Grants Monitoring Administrator
Room 456 Municipal Building 215 O~urch Avenue, S.W, Roanoke, V~rgin~a 24~1 t (703) 981-2541
SOC~ff~ CONSULT~I' SERVICES
Crystal Tower Building Suite ~41
145 Campbell Avenue S.W.
Roanoke, V~rginia 24011
Or,ce of ~ City
March 25, 1987
File #55-60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28572, amending and reor-
daining certain sections of the 1986-37 General Fund
Appropriations, by transferring $20,218.00 for the purchase of
optional state approved school bus safety equipment and for the
operation of a pilot program which will place school bus aides on
kindergarten school buses, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, ~arch 23, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711Peakwood Drive, $. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, .ir., City Attorney
Room 456 Municipal Building 2t 5 C~urch Avenue, SW Roanoke, Vlrginia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of March, 1987.
No. 28572.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Education
Transportation (1-2) .............................
Other School Expenditures (3) ....................
$51,195,416
1,467,844
345,549
(1) School Bus
Safety Equip.
(2) School Bus
Aides
(3) Contingency
(001-060-6004-6070-0317) $ 11,313
(001-060-6004-6070-0126) 8,905
(001-060-6012-6065-0701) (20,218)
BE IT FURTHER ORDAINED that, an emergency existing, this
~Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
OEF'ARTMENT OF FINANCE
CiTY OF ROANOKE, VA.
~'~arch 23, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Transfer of Appropriations
The attached correspondence from the School Board
requests a transfer of funds from their Contingency account to the
Transportation category of the General Fund budget. This transfer
will provide funds for a school bus safety program.
I recommend the transfer of funds for Council's approval.
JMS:dp
'~1 Edwin R. Feinour, Chairman
William White, Sr., Vice Chairman
Donald I~artol
Roanoke
City School Board
Sallye T. Coleman
LaVerne $. Dillon
David K. Lisk
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-~81
James M. Turner, Jr.
~'~n~ P, ~T~Qt~, Superintendent
March 11, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of March 10,
1987, the School Board respectfully requests City Council to transfer $20,218
from the School Board Contingency account to the Transportation category to
provide for the purchase of optional state approved school bus safety
equipment and for the operation of a pilot program which will place school
bus aides on kindergarten school buses.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business ^flairs
rg
CC:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wil Dibling
Mr. Joel Schlanger (with accounting details)
Excellence in Education
CITY OF ROANOKE
~INTERDEPARTMENT COMMUNICATION
March 23, 1987
To: W. Robert Herbert~ Manager
From: William F. Clark, Director of Public Works
Subject: Walnut Avenue Brid~e ~ ~r~
Since January 1, 1987, the contractor has been able to work 37~days,time~
47% of the time up to and including March 19, 1987. The balance of
it has been unworkable due to weather (snow and/or cold) ....
...... · ~xn prl~ to C~nci~mee~ng. ~her~will I
' - ~ --~ ~ ............. ~ a~s~ent/if t~ ti~li~ is ~
Roadway preparation is virtually complete, It will require a minimum ~~
of 2 and a maximum of 4 consecutive days of good weather (50° and ris-
~'tempe~tures) to pour the la~e~dified concrete overlay. This
same special mixture was used on the Wasena Bridge. A specially-
designed mix tr~ck a~d ~he liquid Zatex admixture are cc.~!.~g ~ o~ ~~
~resent plans a~u~alf the d day ch 26. and
the other half on ~onday, ~rch 30. Each day thereafter a test concrete
cylinder will be crushed at a local testing laboratory. As soon as ~he
concrete reaches a compressive strength of 3,000 93i the brid~e can be
opened to traffic. That should take no more than 7 days.
While finishing touches will remain, the bridge could be open to traffic
by the end of next week, weather permitting (adequate temperatures and
no rain).
Sorry about the weather! I got blamed for snow, maybe someone else can
take responsibility for cold temperatures?
WFC:gs
DATE:
TO:
FROM:
SUBJECT:
INTERDEPARTMENT COMMUNICATION
March 20, 1987
William F. Clark, Director of Public Works
Bengtson, Traffic Engineer ~
Robert
K.
Walnut Avenue Bridge over N & W Railway
In answer to your questions:
Since January 1, 1987, the contractor has worked 37 days (up to
and including March 19, 1987). This is 37 out of a possible
78~ or 47%.
The latex modified concrete overlay will require a minimum of 2
and a maximum of 4 consecutive good weather days (above 50
degrees) to place the concrete. The curing process would take
no longer than 7 days, and could take less if the cylinder
tests achieve 3000 p.s.i before the seventh day (tests will be
made daily after placement of the concrete). Once this 3000
p.s.i is achieved, the bridge can be opened to traffic,
although the first vehicle to cross will need to be the paint
truck to place the the double-yellow centerline. Also, there
will need to be some asphalt pavement placed on the approach to
the bridge which will be done after the concrete is placed, but
before the bridge is opened to traffic, weather permitting.
After speaking with the contractor the morning of March 19, he indi-
cated that it is now "doubtful" that the bridge would be open to traffic by
March 31. The contractor will continue to work towards that date, but he can no
longer guarantee it. A revised completion date was not discussed.
It can be said that when we established the estimated March 31 comple-
tion date back in early January, we based this date upon having an average
winter. As you know, we've had over four feet of snow, and the wide distribu-
tion of these snowfalls over time, as well as rainfalls and cold spells,
seriously disrupted continuity of work on the bridge. Some of these 37 days
that he did work, the contractor essentially "created" his own workable con-
ditions by using heaters and blowers beneath tarps and sheeting to warm and dry
particular work areas on the bridge. The bottom line is that this delay in
reopening the bridge is the result of winter weather that was worse than we had
hoped for. I plan to talk to the contractor again on March 20 to discuss a
revised completion date.
RKB/hw
cc: Charles M. Huffine, P.E.,
City Engineer
Office o~ the City Clerk
March 25, 1987
File #60-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that Council schedule a public hearing
on the proposed 1987-88 Co,~v,~unity Development Block Grant
Program, was before the Council of the City of Roanoke at a regu-
lar meeting held on Monday, March 23, 1987.
On motion, duly seconded and adopted, Council concurred in the
recommendation and set a public hearing for Monday, April 13,
1987, at 7:30 p.m., in the Council Chamber.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr.
Mr.
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Coii,,~nity Planning
Mr. Brian W. Wishneff, Chief of Economic Development
Grants
Mr. Charles M. Buffine, City Engineer
Mrs. Marie T. Pontius, Grants Monitoring Administrator
Mr. Ronald
Administrator
and
H. Miller, Building Commissioner/Zoning
Room 456 MuniciDal Building 215 C~urch Avenue, S.W. Roanoke, V~rginla 24~11 (703) 98%254t
Roanoke, Virginia
..E.~.~,,.~L March 23, 1987
CITY ~' ':~" ~:
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subiect: Request for Public Hearing on Proposed 1987-1988 Community
Development Block Grant Program
Background:
A. City of Roanoke receives an annual entitlement from the U.S. Department
of Housing and Urban Development (HUD) in the form of a Community
Development Block Grant (CDBG).
I1.
Current Situation:
A. HUD representatives informed City staff to expect $1~5#5~000 in CDBG
funds for the City's fiscal year 1987-1988. (This figure may decrease
pending outcome of current activities in Congress, but it is not
expected to. )
B. Council will be briefed by City Manager on April 6~ 1987, at regularly
scheduled City Council meeting, on recommended activities for the FY
1987-1988 CDBG program.
C. Citizen participation requirements call for an evening public hearing
by City Council prior to submission of CDBG Statement of Objectiws
(application) to HUD.
III.
Recommendation:
Recommend City Council schedule Community Development Block Grant Public
Hearing on April 13, 1987, at 7:30 p.m., in Council Chambers.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:MTP:cmh
CC:
City Attorney
Director of Finance
Director of Public Works
Chief of Economic Development & Grants
Chief of Community Planning
City Engineer
Building Commissioner
Grants Monitoring Administrator
Office of the City Manager
March 23, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
On the agenda for City Council meeting on Monday, March 23, 1987, you
will have before you a request for a public hearing to receive citizens'
comments on the proposed Community Development Block Grant program and budget
for FY 1987-1988. That public hearing is requested to be on the evening of
April 13, 1987 at a regularly scheduled City Council meeting.
To date, two public meetings have been held to hear citizens' recommen-
dations, on January 20, 1987 and on March 12, 1987. The resulting recommended
CDBG program for FY 1987-i988 is contained in the attached Draft Statement of
Community Development Objectives. Council will be briefed on this document on
April 6, 1987.
In addition, the City is required by HUD to publish this Statement of
Objectives in the newspaper. A summary version will be appearing in the
Neighbors section of The Roanoke Times and World News on April 2, 1987. If you
have any questions regarding the enclosed material or the CDBG program in
general, please contact Earl B. Reynolds, Jr. or Marie Pontius who heads the
Office of Grants Compliance (981-2141).
Respectfully,
W. Robert Herbert
City Manager
WRH:MP:mp
cc:
Mr. Earl B. Reynolds, Jr., Assistant City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Room $64 Municipal Bu,lcting 215Cht rchAvenue SW Ro,~no~e V~rgln~a 24011 703)981-2333
Draft
Statement of
Community development Objectives
and
Proposed Use of Funds
Program Year Thirteen
3une, 1987 - May, 1988
City of Roanoke, Virginia
Draft Statement of
Community Development Objectives
Program Year 1987 - 1988
I. Summary of Estimated Revenue
Page
2
II. Community Development Objectives
3
III.
Projected use of funds as related to
Community Development Objectives and
Location of Activities
IV. Summary of Proposed Activities
10
V. Description of the use of CDBG funds
expended since ~]une l, 1986
12
A. Assessment of these expenditures relative to previous
community development objectives.
Assessment of these expenditures relative to the three
broad national objectives.
I. Summary of Estimated Revenue
CDBG Program Year 3uly 1987 thru 3une 1988
(Note:) In 3anuary 1987, the federal Office of Management and Budget
(OMB) submitted the President's proposa] for the federal fiscal year budget
beginning October 1) 1987. In an effort to balance the budget) the OMB has
recommended "rescinding" or taking back CDBG funds which were appropriated
by Congress for the year beginning October 1, 1986. These are the funds
which would affect the City of Roanoke's Community Development Block Grant
allocation. HUD has advised the City to plan for the possibility of a 12.5
percent reduction in our expected entitlement. We do not know yet how much
money the City will receive for FY 1987--88. We expect to know by March
17) 1987. We are optimistic that the funds will not be cut.
Below you will find two scenarios. Budget _~A shows the larger entitlement
amount based on the funds originally appropriated by Congress. In all
probability, the City will receive this larger amount. However, Budget B
shows the entitlement amount the City would receive if Congress supports the
funding cuts proposed by the President and the OMB. Throughout the descrip-
tion of the proposed activities) the amount of Budget B expenditures for a
given project are shown in parentheses. If the City receives the smaller
amount of CDBG funds from HUD, the fugures in parentheses will be the amount
funded for each project. In some cases this eliminates projects which would
have been funded under the Budget A scenario.
Budget A
CDBG Entitlement
$1,5~5,000
Program Income
Parking receipts
Rehab Loans Payback
Cooper Industries lease
Coca-Cola UDAG loan payback
gVilliamson Rd Parking Garage
Estimated funds remaining 6/10187
$202,000
~5)000
i3,000
¢00,000
i0~000
$ 670,000
$ -o-
TOTAL FUNDS AVAILABLE
$2,215)000
Budget _B
CDBG Entitlement
Program Income (see details above)
Estimated funds remaining 6/30/87
TOTAL FUNDS AVAILABLE
$1,356,000
$ 670,000
$ -o-
$2,026,000
2
II. Community Development Objectives
Program Year 1987-i988
1. Upgrade the quality of substandard housing.
2, Expand Roanoke's employment base,
3. Support increased neighborhood self-sufficiency in such areas as crime
prevention, citizen involvement and overall visual enhancement.
4. Encourage programs that support affordable housing for all economic
groups.
5. Support development of neighborhood-based multi-purpose human service
centers.
6. Encourage industrial development on appropriate sites.
7. Strengthen housing maintenance, buildin§ and zonin§ codes.
8. Staff support will be provided by the CDBG program to administer and
monitor all the proiects and activities.
III,
Projected Use of Funds as related to
Community Development Objectives
and Location of Activities
The City administration has proposed the following projects and
activities to address the community needs expressed by citizens at public
meetings, and to fulfil[ the goals and objectives of the Community
Development Program. The objectives stated below are those developed by
citizens in the Vision Comprehensive Plan process, and voted on by citizens
at the 3anuary 20, 1987 CDBG public meeting. The dollar amounts shown in
parentheses reflect Budget B amounts, or the reduced CDBG funding budget.
Objectives in orde~r a~s determined by citizens' vote and activities proposed
to address those objectives:
1. Upgrade the quality of substandard housing.
a, Operation Paintbrush
$31,i3# ($31,13~)
The purpose of Operation Paintbrush is to make a strong visual
statement about the viability of the neighborhood by dramatically improving
a selected area through painting the exterior of homes. The program encour-
ages neighborhood volunteerism by involving organizations and corporations in
house painting projects on weekends. Additionally Operation Paintbrush seeks
to improve the quality of life for neighborhood residents participating in
the program. The $31,13# for this activity will employ a crew to paint 26
houses, benefiting approximately 79 low and moderate income persons.
Operation Paintbrush will be implemented in the neighborhoods of Belmont,
Hurt Park, Gilmer, and Villa Heights.
b. Private Rehab Loan Program $#0,000 ($ -0- )
The Roanoke Redevelopment and Housing Authority will issue a $600,000
mortgage revenue bond, probably taxable, to be bought by local commercial
lenders. CDBG funds will be used to pay legal and other expenses related
to issuing the bond, and to establish a loan loss reserve equal to 5% of the
bond. The interest rate of the bond is expected to be approximately 8.5%
to 9%. Loans will be made for the rehabilitation or purchase/rehabilitation
of owner-occupied houses city wide. Borrowers in the City's rehabilitation
and conservation districts will not be subject to maximum income limits.
Loans for houses elsewhere in the City will be made only to borrowers with
low-moderate income. Interest rates on the loans are expected to be 9% to
10%. Eighteen houses will be rehabilitated under the activity with an
estimated 40% benefit to [ow and moderate income persons.
c. Critical Home Repair $187,358
($187,358)
The Critical Home Repair program is intended to help low and very low
income homeowners city wide make critically needed repairs to their homes.
As in previous years, the maximum subsidy would be $6,000 with exceptions
of up to $8,000 granted by the Director of Public Works. A new variation of
the program design has been suggested for the coming year. For very low
income applicants, the subsidy would continue to be in the form of a grant;
for low-moderate income homeowners (50%-80% of median income), the subsidy
would be a loan at 0% interest with payments equal to 10% of the homeowners'
adjusted income. The subsidies will be awarded to the neediest applicants
whose situations can be stabilized by the allowed repairs. This program will
also include $50,000 set aside for the "Quick Response to Emergencies"
option, under which sudden emergencies will be addressed within 2¢-72 hours
of their report. Terms of these subsidies, which are likely to be of smaller
amounts than with the main program, will be the same as described earlier.
Overall, the program is expected to assist approximately 34 low and moderate
income families city wide.
d. Gainsboro Housing Grants
$ 9o,ooo ($ 9o,ooo)
These funds would provide for 6 homes to be rehabilitated with a grant
of 515,000 each. Grants are available to low and moderate income homeowners
in the Gainsboro neighborhood and is part of the Gainsboro Housing
Revitalization Strategy.
e. 304 Fairfax Avenue Rehab
$ 25,000 ($25,000)
In an effort to consolidate their office and reduce costs, the Gainsboro
PAC/GNDC organization proposes to rehabilitate a vacant house they currently
own at 304 Fairfax Avenue NW. The structure would be converted into an
upstairs apartment for a low or moderate income family, and the downstairs
would be finished as the neighborhood office and community center. Any
costs for rehabilitation exceeding 525,000 would be borrowed from commercial
lenders by the neighborhood organization, with the rent from the apartment
providing income for retirement of the debt. The current offices at 604
Gainsboro Road would be returned to the owner, Roanoke Redevelopment and
Housing Authority.
f. Gainsboro Vacant House Rehab program 5 16,000 (5 16,000)
These funds will allow for the purchase of one to three vacant houses in
the Gainsboro neighborhood for rehabilitation by the neighborhood
organization with funds borrowed from commercial lending institutions. The
finished houses will then be offered for sale or rent to families regardless
of income. This is an activity to help eliminate slums and blight in the
Gainsboro neighborhood.
g. Private Loan Subsidy Program
$ 50,000 ($ 36,000)
Funds will be used to make loans from other sources more affordable to
low-moderate income homeowners or homebuyers. Such loans may include
Private Rehabilitation Loans, Virginia Housing Development Authority (VHDA)
loans, or conventional loans. Regardless of loan source, each must include
significant rehabilitation work (e.g. 25% or more of the loan/subsidy
combination). The subsidy will be granted as a 1:3 match of loan funds,
thereby reducing the borrowers' cost by 25%. The total of 550,000 will
subsidize 6 loans to low and moderate income families.
h. Housing Support costs - RRHA
$187,000 ($187,000)
These funds pay for direct support costs for CDBG housing programs,
Rental Rehab, Section 312 loan program, Section 810 homesteading, housing
counseling, the Downtown Housing Program, and relocation assistance. Loca-
tion is determined by the program implemented, and benefit is in proportion
to the benefit of the programs implemented.
2. Expand Roanoke's employment base.
a. Henry Street Revival
$250,000 ($200,000)
These funds would be used to begin improving the physical amenities,
landscaping, parking lot improvements, public utilities, design and engi-
neering of street and sidewalk improvements (from intersection of Wells
Avenue and First Street to a point iust south of the intersection of Centre
Avenue and First Street) and the stabilization of the buildings that have
been acquired in that area by the RRHA. Proiect is expected to eventually
provide permanent low and moderate income iobs and to serve a neighborhood
which is 66% low and moderate income families.
b. Main Street Coordinator $ 10,000 ($ -0- )
The Williamson Road Area Business Association (WRABA) will hire a Main
Street Coordinator to promote the Williamson Road corridor (from just north
of Hershberger Road to Orange Avenue) to both local and area businesses. The
Coordinator will recruit new business memberships, develop an advertising
program, coordinate events and encourage businesses to locate in the corridor
This will be a matching grant with WRABA providing 50% of the salary and 100%
of the office support. The project will create 3 low/moderate income jobs in
two years.
c. Deanwood Expansion $ 75,000 ($ -0- )
Acquisition and redevelopment of 10.75 acre expansion area within the
expanded Deanwood Redevelopment Area (area west of Hollins Road, east of the
N & W right-of-way, between Mohawk Avenue and Pocahontas Avenue). Addi-
tional funds are necessary to cover expected site development costs, in order
to make the site marketable. Project is expected to eventually provide for
220 new jobs, 176 of which will be for low and moderate income persons.
d. Economic Development Support - RRHA $ 95,000 ($95,000)
Funds pay for direct support costs of the Roanoke Redevelopment and
Housing Authority to provide implementation of CDBG economic development
projects and other economic development programs including disposition of
Urban Renewal land, property management of existing CDBG and Urban Renewal
property, and relocation assistance. Location and benefit are determined by
individual economic development projects being implemented.
3. Support increased neighborhood self-sufficiency in such areas as crime
prevention, citizen involvement and overall visual enhancement.
a. Roanoke Neighborhood Partnership
$ 90,860 ($90,860)
This budget provides operation costs for the 6 year old partnership of
neighborhood organizations, private businesses, non-profit organizations and
local government. The Partnership assists neighborhood organizations plan
and carry out neighborhood development/improvement projects. These projects
fall into the general categories of community appearance and urban design,
organizationa! development, housing, parks planning, neighborhood facilities,
crime prevention and communications. Three staff members work with the 30
member Steering Committee to assist 16 member neighborhood organizations, two
business associations and new organizations in their formation steps. This
is considered an administrative and planning activity.
b. Mini-Grant program $ 5,000 ($ 5,000)
The Roanoke Neighborhood Partnership has a matching grant program to
provide financial assistance to qualified neighborhood organizations under-
taking neighborhood improvement projects. Grants are provided on a # to !
match with grants up to $1,800. Projects have ranged from beautification to
maintenance of community centers and publishing neighborhood newsletters.
The mini-grant is an important part of the Partnership development process of
encouraging neighborhood self-reliance. Benefit is determined at time of
application from member neighborhoods.
c. Gainsboro PAC/GNDC Administration $ 09,000 ($ #9,000)
These funds will provide for a full-time staff of two for the Gainsboro
neighborhood to coordinate citizen input in the housing revitalization
strategy and to provide for long-range planning of the continuing development
of the neighborhood.
~. Encourage programs that support affordable housing for all economic
groups.
a. Housing Marketing $ 5,000 ($ 5,000)
This activity provides for preparation of materials and activities to
promote neighborhood revitalization generally and housing rehabilitation
particularly. This would include activities such as legal-type notices,
signs to place in front of rehab projects, printing of brochures, etc. The
principal cost of the activity will be production of one edition of the
Vacant House Catalog, which has proved to be very popular, successful and
cost-effective in the sale, repair and reoccupancy of vacant houses in the
City. Some of the cost of production of the Catalog will be offset by the
sale of advertising space particularly to realtors but also possibly to
lenders, building material suppliers, contractors, etc. Location of the
activity will be City wide, with concentration in Conservation Areas and
Rehabilitation Districts. This is determined to be an administrative and
planning activity.
Support development of neighborhood-based multi-purpose human service
a. Gainsboro Community Services
20,000 ($ 20,000)
These funds provide for a staff coordinator, supplies and fees for
trainers and facilitators for the provision of services to the residents of
the Gainsboro neighborhood. These services include arts and crafts
workshops, neighborhood watch signs, counseling for fuel assistance,
referrals to TAP's weatherization program, blood pressure clinics, clothing
bank and surplus food distribution point. This activity primarily benefits
low and moderate income persons in the Gainsboro neighborhood.
Encourage industrial development on appropriate sites.
a. Coca-Cola 10g Loan Repayment
$,530,000 ($~30,000)
These funds will pay the third of ten annual repayments to HUD of the
$3,01.5,000 borrowed by the City for acquisition, relocation and site
preparation for the Coca-Cola UDAG. Of this amount, $400,000 is provided by
Coca Cola's annual repayment of the UDAG loan funds.
b. Shaffer's Crossing 105 Loan Repayment $212,000
($212,000)
These funds will pay the first of six annual repayments to HUD of the
$922,300 borrowed from HUD under Section 108 loan guarantee provisions for
acquisition and relocation in the Deanwood Expansion area and 5haffer's
Crossing Industrial area.
7. Strengthen housing maintenance, building and zoning codes.
a. Demolition/Securement $ 13,000 ($ 13,000)
Condemned buildings must be secured or demolished if not repaired. If
the owners do not comply with orders to resolve the violations, they are
summonsed to appear in court, where typically the judge will order them to
comply with the condemnation order. However, the owners of many condemned
buildings either cannot effectively be summonsed, living out of town or out
of the state, or have no means to pay for the necessary repairs or demoli-
tion. In such cases, it effectively falls to the City to arrange for the
houses to be boarded up or razed, with the cost becoming a lien on the pro-
perty. Such a lien can be pursued through legal channels, including having
the property sold to satisfy the lien. This approach usually is too cumber-
some legally to make such action a high priority. To the extent liens are
eventually paid, whether voluntarily, at sale of the property, on order of
the court, or otherwise, such payments become program income to the CDBG
accounts. This activity is limited to conservation and rehabilitation areas
of the City and aids in the prevention and elimination of slums and blight.
b. Code Enforcement $ ~,907 ($ J~,907)
Two building inspectors will enforce the Building Maintenance Code in all
Conservation Areas and Rehabilitation Districts. Condemned houses will be
ordered repaired, secured or demolished. Inspectors will monitor compliance,
including preparing for action through the court system. Efforts will be
made to deal with occupied substandard buildings, but if this results in
voluntary displacement of residents, relocation assistance wJlJ be required.
This activity aids in the prevention and elimination of slums and blight.
8. Staff support will be provided by the CDEG program to administer and
monitor all the projects and activities.
a. Roanoke Redevelopment & Housing $ 73,000 ($ 73,000)
Authority
These funds provide for salaries and non-salaried expenses related to
carrying out the City's FY 1987-85 CDI~G pro,ram. Expenses included salaries
of supervisory personnel, legal fees, materials/supplies, audit fees,
transportation costs, employee training etc. This is a §eneral administration
activity.
b. City CDBG Administration $100,7~1 ($100,7ql)
This activity provides coordination, monitoring and support for the
overall CDtSG program. Included in this function are planning and capacity
building activities as well as program monitoring and administration. In
addition to personnel costs, funds are included for material support,
telef~hone, travel and printing. This is a general administration activity.
9
IV. SUMMARY OF PROPOSED FY 1987-1988
CDBG PROGRAM EXPENDITURES
Ae
Housing
1. Operation Paintbrush
2. Private Rehab Loan Program
3. Critical Home Repair Program
4. Gainsboro Housing Grants
5. 304 Fairfax Rehab
6. Gainsboro Vacant House Rehab.
7. Private Loan Subsidy
8. Housing Marketing
9. Demolition/Securement
i0. Code Enforcement
lt. Housing Support
B. Economic Development
1. Coca-Cola 108 Loan Repay
2. Shaffer's Crossing 105
3. Henry Street Revival
Main Street Coordinator
5. Deanwood Expansion
6. Economic Dev. Support
C. Public Service
1. Gainsboro Community Services
2. Mini-Grants (category to be determined)
D. Administration & Planning
i. Roanoke Neighborhood Partner.
2. City CDBG Administration
3. RRHA General Administration
Gainsboro PAC Administration
Budget Level
A B
$2,215,000 $2,026,000
31,134 31,134
40,000 -0-
187,358 187,358
90,000 90,000
25,000 25,000
16,000 16,000
50,000 36,000
5,000 5,000
13,000 13,000
55,907 55,907
187,000 187,000
$530,000 $530,000
212,000 212,000
250,000 200,000
10,000 -0-
75,000 -0-
95,000 95,000
20,000 $ 20,000
5,000 5,000
94,860 $ 94,860
100,741 100,741
73,000 73,000
497000 49,000
TOTAL $2,215,000 $2,026,000
~starred items will be impacted by reduced budget (see following page)
10
IMPACT STATEMENT OF BUDGET B (Reduced Fundin§ Scenario)
Under the reduced scenario, Budget B, the following projects would be
impacted:
Private Rehab Loan Program - This program would be eliminated under the
reduced iunding budget. Although this activity would leverage $600,000 in
private iunds to be used for housing rehabilitation, because oi tax law
changes the interest rates which the Housing Authority could offer are not
significantly below commercial lenders. This makes the loans less attractive
to prospective borrowers, in addition, since this is an activity to elimi-
nate slums and blight, there is no ~amily income limits on borrowers.
Therelore, the benefit to low and moderate income persons is lower than for
some other activities.
Private Loan Subsidy - Under the reduced funding budget, this program
would be reduced from a level of $~0,000 to $36,000. Although in past years
this program has been used primarily to reduce the interest rates paid by low
and'moderate income participants in the Private Rehab Loan Program, these
funds can also be used to reduce the interest rates for bank loans or loans
from the Virginia Housing and Development Authority (VHDA).
Henry Street Revival - The Henry Street Revival proiect funding would
be reduced by '~000 from $250,000 to $200,000 under a reduced budget. This
would mean a portion o~ the public improvements would have to be deferred or
other sources o~ funding found.
Main Street Coordinator - If the City gets a lower CDBG entitlement from
HUD, the Main Street Coordinator project for the Williamson Road Area
Business Association (~VRABA) would be eliminated from this year's budget.
Deanwood Expansion - t~ith a reduced CDBG entitlement, the additional
$7~,000 for site improvements at the Deanwood Expansion area would not be
allocated. This would either put this project on hold until additional funds
could be located, or the new industrial parcels would have to be sold for a
reduced amount of money, if a buyer could be found.
11
Description of the Use of CDBG Entitlement
For 1986-1987 Relative to Community
Development Objectives and Relative to the
Three Broad National Objectives
The formula for utilizing CDBG Entitlement funds for the City of
Roanoke combines public input received during the citizen participation
workshops held last year and the broad national objectives set forth by HUD.
The national objectives stipulate that CDBG activities provide benefit to low
and moderate income persons and aid in the prevention or elimination of slums
and blight.
In conjunction with these objectives and citizen input the 1956-1987
City program was designed to promote housing revitalization, create
employment and strengthen neighborhood organizations. The specific objec-
tives for the City 0f Roanoke are as follows:
1. 'One hundred (100) substandard houses will be eliminated by 3uly 1987.
Through February 25, 1987, 72 substandard houses have been eliminated.
An additional 21 have had exterior painting and repairs.
A & B. Private Loan Program and Private Loan Subsidy: 16 rehabilitation
~rojects completed; 2 under construction. Funds committed,
600,000. Activity addresses elimination of slums and blight.
ll families served were iow/moderate income.
C. Operation Paintbrush: 21 homes were painted this past spring and
summer. (Paintin§ is due to start again in the spring.) Funds
committed, $57,500. Activity benefits low and moderate income
families.
D. Critical Home Repair: 31 projects completed, 9 under construction.
Funds committed, $194,#53. Activity benefits low and moderate
income persons - 100%.
E. Demolition/Securement: 4 dilapidated houses were demolished and 6
were boarded up and secured. Funds committed, $25,000. Activity
addresses elimination of slums and blight in low and moderate income
neighborhoods.
F. Code Enforcement: A program operated by the Building Commissioner
to address substandard housing by providing salaries, fringe bene-
fits, equipment and supplies for two (2) building inspectors to work
on substandard housing issues such as identification, inspection,
outreach, problem solving etc.
G. Gainsboro Housing Revitalization: 2 rehabilitation grants completed,
8 under construction. Funds committed, $1~5,$08. Projects include
rehabilitation grants, revolving low interest loans and vacant lot
homesteading. Activity benefits low and moderate income persons.
12
H. Housing Marketing and Vacant House Catalog: The City Building
Inspection Department printed and distributed a Vacant House Catalog
in an effort to help "empty homes find families". In addition, the
City is utilizing advertising, brochures, seminars and displays to
encourage housing rehabilitation. Activity is administrative but
also addresses elimination of slums and blight.
I. Housing Program Support: The Housing Authority (RRHA) provides
personnel and related support services necessary to implement the
housing programs outlined above.
J. Short-term Housing Related Financing: Unable to pursue this
activity because anticipated projects were not undertaken or
alternative funding was found. ~Ve are optimistic that these funds
can be utilized at a later date. Activity would have provided
short-term, below market interest rate loans to private non-profit
or for-profit entities for the rehabilitation of buildings for
residential use or to carry out site preparation work.
2. One hundred and fifty (150) elderly and handicapped people in the
Gainsboro neighborhood will be provided services to address their special
needs. This Community Service proiect in Gainsboro served 307 through
February, 1987. Activities include arts and craft workshops, neigh-
borhood watch, counseling for fuel assistance, coordination with TAP's
Weatherization Program, blood pressure clinics and service as a surplus
food distribution point.
3. Nine (9) points of blighted and unsightly conditions will be elimi-
nated throughout the City.
A. Vacant Lot Homesteading: Nine (9) vacant lots have been trans-
ferred to new owners kvho ~vill provide maintenance. Activity
addresses elimination of slums and blight.
B. ~Villiamson Road Gateway: Property on the northeast corner of
the intersection of Orange Avenue and ~I/illiamson Road (within the
Deanwood Redevelopment Area) has been acquired and billboards/
signs have been relocated. Activity yet to be completed is the
design and construction of a sign over the roadway, at this
location, delineating the ~illiamson Road neighborhood. Funds
committed, $95,537. Activity addresses elimination and
prevention of slums and blight.
4. Interaction among twenty-four (24) neighborhoods will be encouraged and
technical assistance will be provided to assist 12 neighborhood
organizations plan and carry out development/improvement projects.
A. Roanoke Neighborhood Partnership: This is an administrative/planning
activity and does not address a particular Broad National Objective.
13
1) Mini-grants awarded to 6 neighborhoods providing support for
neighborhood improvement projects and activities. (2 incentive
grants were awarded.) Activity benefits low and moderate income
neighborhoods.
2) Staff served as planners and organizers for second annual state-
wide neighborhood conference held in Petersburg, Virginia.
3) Began the Business Partner Program to encourage businesses and
corporations to contribute to the Partnership.
B. Neighborhood Development Grants: Provides matching grants of up to
$/0,000 awarded to neighborhood organizations for the purpose of
undertaking major neighborhood revitalization projects. Funds
commit~ed~ $/5~000. Two (2) grant awards were made to the Northwest
Giimer and Old Southwest neighborhoods.
C. Neighborhood-Based Service Delivery; Assisted by the National
Association of Neighborhoods, the Roanoke Neighborhood Partnership
will work with Hurt Park to develop a lawn care service and North-
west-Gilmer to establish a home repair and painting enterprise.
These ventures will serve as pilot projects for the establishment
of community-operated small businesses in low and moderate income
neighborhoods.
D. Gainsboro Proiect Area Committee (PAC) and the Gainsboro Neighborhood
Development Corporation (GNDC): This is an administrative activity
and does not address a particular Broad National Objective. Provides
neighborhood coordination and planning of development activities~
management of properties purchased with CDBG Funds, and neighborhood
outreach and counseling.
Construction and furnishing of the Harrison Heritage and Cultural Center:
Renovation of two exhibit rooms and the kitchen for this neighborhood
center which promotes an understanding of black history and culture has
begun and is scheduled for completion by the end of March.
One hundred percent (/00%) of CDBG contractual commitments for develop-
ment will be met.
A. Coca-Cola Section 108 Loan Payment: Second of ten annual repayments
to HUD for acquisition, relocation and site preparation for the
expansion of the Coca-Cola bottling plan is to be made during FY
1956-1987. ($400,000 of this $529,873 UDAG repayment is provided by
Coca-Cola). Activity benefits iow and moderate income persons
through provision of jobs.
B. Shaffer's Crossing 10S Loan Interest: First of six annual interest
payments will be made by August l, 1957. Property on Shenandoah
Avenue between 24th and 30th streets is being acquired for the
development of an industrial park. (Two parcels have been acquired
and three are under option or in negotiation.) Activity will
benefit low and moderate income person through the provision of jobs.
14
Fifty (50) existing or new businesses will locate, remain and/or expand
in the City.
A. Henry Street Revival: To date, RRHA has acquired 19 parcels and 5
are under option or m negotiation in order to redevelop the Henry
Street area into a commerical/restaurant/entertainment center.
Activity, along First Street (formerly Henry Street) from Centre
Avenue to Gilmer Avenue, addresses elimination of slums and blight
and benefit to low and moderate income persons through the provision
of iobs.
I~. Deanwood Business Park Expansion: Acquisition and relocation activi-
ties involvin§ the ).0.75 acre expansion area within the designated
Deanwood Redevelopment proiect have been completed. Activity will
benefit low and moderate income persons through the provision of
jobs.
C. Revitalization Program Support: Provides salaries and fringe bene-
fits to Roanoke Redevelopment and Housing Authority (RRHA) personnel
for the operation of CDBG-supported revitalization projects.
D. Roanoke Center Site Preparation: Site preparation construction work
including grading, road construction and utility installation. This
project has been bid. Start of construction waiting for notification
from State Highway Department on availability of industrial access
funds.
E. Short-term Economic Development Financing: Unable to pursue this
activity because anticipated proiects were not undertaken or
alternate financing was found. We are optimistic that these funds
can be utilized at a later date. Activity would have provided
short-term, below market interest rate, loans to private non-profit
or for-profit entitles as an incentive for economic development and
job creation. (Either Housing loans or Economic Development loans,
or a combination, not to exceed $1,000,000 (See I 3 above).
Staff support will be provided by the CDBG program to administer one
hundred percent (100%) of projects and activities.
Ao
Roanoke Redevelopment and Housing Authority CDI3G Administration:
for salaries and non-salaried expenses related to carrying out the
the City's FY '86-'87 program.
The Housing Authority (RRHA) provided personnel and related support
for nearly all CDBG housing programs. Their inspectors estimated
rehabilitation costs and coordinated with contractors so that work
was completed in a timely and professional manner.
15
March 25, 1987
File #72
Mr. Joel H. Kelly
378 Elm Avenue, S. W., Apt.
Roanoke, Virginia 24013
Dear Mr. Kelly:
I am enclosing copy of a report recommending Council's con-
currence in plans for the TRIUMPH (Tying Roanoke Into United
Movement Preventing Hunger) event to be held on April 6, 1987,
which report was before the Council of the City of Roanoke at a
regular meeting held on Monday, :Harcll 23, 1987.
On motion, duly seconded and adopted, Council concurred in the
recorr~nendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc: Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
James D. Hitchie, Director of Human Resources
456 Municipal Building 2t5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Roanoke, Virginia
March 23, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: TRIUMPH (TYING ROANOKE INTO UNITED MOVEMENT PREVENTING MONGER)
I. BACKGROUND
Bo
December 15, 1986, City Council referred the request of Joel
Kelly that a day be established for our citizens to give
food to be distributed to the needy in the Roanoke Valley.
City Administration has worked with Mr. Kelly, TAP Food
Bank and Roanoke County, Salem, and Vinton to plan a
valley-wide food drive.
II. CUBREITI' SITUATION
A. April 6, 1987 has been planned for TRIUMPH (Tying Roanoke
Into United Movement Preventing Hunger).
Bo
Event sponsored by the Southwest Virginia Food Bank, and the
governing bodies of the City of Roanoke, City of Salem,
Town of Vinton, and Roanoke County.
Co
Citizens of the Roanoke Valley will have an opportunity to
contribute to TAP Food Bank by contributing cans of food.
Drop-off points will be all fire stations and libraries in
the Roanoke Valley, and TAP will provide personnel to
collect and deliver contributions to agencies who are members
of the Food Bank.
Do
On March 27, 1987, the chief elected official of each locality
in the Roanoke Valley will sign a joint proclamation urging
all residents to participate in this event.
III.
RECOHI4ENDATION - It is recommended that City Council concur in
the plans for this event and urge all residents of the City to
participate to the fullest extent possible.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/slw
C~ce of ~e Ci~, Clerk
March 25, 1987
File #72-184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 2~573, approving the
granting of a leave of absence for educational purposes to Ruth
D. Clark, an employee of the Department of Human Resources, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 23, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mrs. Ruth D. Clark, 5908 Laker~ont Drive, S. Wo, Roanoke,
Virginia 24018
Mr. Wilburn Co Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Ms. Corinne B. Gott, Manager, Social Services
Room 456 Municipal Building 215 Church Avenue, S.W Roonoke, Virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of March, 1987.
No. 28573.
A RESOLUTION approving the granting of a
for educational purposes to Ruth D. Clark, an
the Department of Human Resources.
leave of absence
employee of
BE IT RESOLVED by the Council of the City of Roanoke that
this Council APPROVES the granting of a leave of absence to
Ruth D. Clark, Social Work Supervisor, in the Department of
Human Resources, for the period of June 9, 1987, through
September 7, 1987, for the purpose of meeting the require-
ments for a Master's Degree in Social Work from Virginia
Commonwealth University, such approval, however, being made
expressly subject to said employee's written agreement to
abide by each and every term and provision of §2-45, Code
of the City of Roanoke (1979), as amended, and such rules
and regulations as may be promulgated by the City Manager;
such written
Attorney.
agreement to be approved as to form by the City
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Roanoke, Virginia
March 23, 1987
Subject: Educational Leave
BACKGROUND
A. Code of City of Roanoke (1979) as amended, Chapter 2, Section
2-45, Leave of Absence for Educational Purposes states in part:
1. Leave of Absence, not to exceed twelve consecutive months
for educational purposes can be granted a City employee
upon approval by the City Manager and Council.
a. Course of study will, in the opinion of the
City Manager, be of continuous benefit to the
City in the employee's performance.
2. Employee granted such leave shall be compensated in an
amount not exceeding fifty per cent of the rate of compen-
sation received by the employee at the commencement of the
leave.
3. Employee shall agree to remain in the employment of the
City for a period of three consecutive years following
termination of the leave:
a. Should employee terminate his employment with
the City within the three year period he will
reimburse the City for all compensation paid to
him during the leave upon termination of employment.
Not more than one employee of the City shall be granted
or be on educational leave at any one time, and his duties
and responsibilities must be adequately performed by
II.
III.
IV.
-2-
another person presently employed by the City.
CURRENT SITUATION
A. Social Services Department of the City has an employee who is
completing the first year of graduate work and is requesting
a leave of absence for educational purposes:
1. Ruth D. Clark, Social Work Supervisor, has completed her
first year class requirements for a Master's Degree in
Social Work by attending Virginia Commonwealth University's
part-time program in Radford and attending classes since
September, 1985.
a. To complete the requirements and obtain a Master's
Degree in the part-time program requires a minimum
of five years.
1. Ruth D. Clark has been employed with the
City since January 16, 1968.
2. Requesting leave beginning June 9, 1987
through September 7, 1987.
B. State Department of Social Services also has a Leave of Absence for
Educational Purposes which will enable the City to claim reimburse-
ment for 80% of one-half of salary paid to Mrs. Clark.
Benefit to City.
Coverage of Duties and Responsibilities.
Compliance with City Code.
Budget.
ISSUES
A.
B.
C.
D.
ALTERNATIVES
Ao
Approve Leave of Absence for Educational Purposes for an employee
of the Social Services Department.
1. Benefit to City - Upgrade Department's educational standards;
-3-
a. Department may utilize graduate students in
field placement with Master's Degree of Social
Work employees to supervise;
b. Only four employees with Master's Degree in
Social Work are presently employed in the Social
Services Department;
c. Employee will be better educated to fill any
administrative positions which may become vacant.
2. Coverage of Duties and Responsibilities - Will be handled
as follows:
a. Chief Social Work Supervisor will provide super-
vision for 6 social workers and 1 aide during Mrs.
Clark's absence.
3. Compliance with City Code - Request complies with Chapter 2,
Section 2-45 of the Code of the City of Roanoke.
4. Budget - One-half salary for Mrs. Clark for 5½ pay periods
will amount to $3,906.30.
a. State Department of Social Services will reimburse
80%, leaving the total local cost $781.26.
Do not approve Leave of Absence for Educational Purposes for an
employee of the Social Services Department.
1. Benefit to City - There will be no benefit to the City; and
the Department's educational standards will not be upgraded;
a. Students may not be utilized in field placements
without Master's Degree employees;
b. Social Services Department would still have only 4
employees with Master's Degree;
c. Fewer employees with Master's Degree to consider
for filling any administrative positions which may
- 4 -
become vacant.
2. Coverage of Duties and Responsibilities - Not
applicable.
3. Compliance with City Code .- Chapter 2, Section 2-45,
Leave of Absence for Educational Purposes, would
not be met.
4. Budget - No change.
RECOMMENDATION
A. Approve Leave of Absence for Educational Purposes for one em-
ployee of the Social Services Department. (Alternative A.)
1. Ruth D. Clark, Social Work Supervisor.
W. Robert Herbert
City Manager
C~G/md
Office o~ the City Clen~
March 25, 1987
File #42
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recongnending that you be authorized to request a
historic marker for the City Market area to be placed at a loca-
tion approved by the City Engineer and the Roanoke City
Architectural Review Board, and that pledges for the cost of the
marker be placed in a contributions account within the Capital
Projects Fund, was before the Council of the City of Roanoke at a
regular meeting held on Monday, ~arch 23, 1987.
On motion, duly seconded and adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, ~MC
City Clerk
MFP:ra
P, oc~n456 MunlclpalBulldlng 215 Church Ave~ue, S.W. Roanoke.~rgln~a24~)11 (703)981-2541
Mr. W. Robert Herbert
Page 2 -'
March 25, 1987
cc:
Mr. Guy W. Byrd, President, Downtown Roanoke, Inc., 410
First Street, S. W., Roanoke, Virginia 24011
Mr. William S. Hubard, Executive Director, Center In The
Square, One Market Square, S. E., Roanoke, Virginia 24011
Ms. Paula Paiement, Coordinator, F & W Management
Corporation, P. 0. Box 1266~, Roanoke, Virginia 2402?
Mr. Edward Moomaw, Jr., President, Roanoke Area Market
Association, 22 East Campbell Avenue, Roanoke, Virginia
24011
Mr. W. L. Whitwell, Chairman, Architeclur,lI Review Board,
1255 Keffield Street, N. W., Roanoke, Virginia 240i9
Mrs. Evelyn S. Gunter, Secretary, Architectural Review Board
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
~fr. William F. Clark, Director of Public Works
Mr. Charles M. ftuffine, City Engineer
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jimmie B. Layman, Manajer, Parks and Recreation
Roanoke, Virginia
March 23, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Downtown Roanoke, Inc., Roanoke Area Market
Association, Roanoke Market Building, and Center in the
Square for Council authorization to request a historic
marker commemorating the Roanoke City Market.
I. Back~round:
A. Attached letter of 1/19/87 from Downtown Roanoke, Inc.,
II.
requests on behalf of several downtown businesses and
associations that the City consider requesting a marker from
the Virginia Division of Historic Landmarks for the Roanoke
City Market.
B. Cost for the marker is a preparation fee of $800.
Each of the four entities requestin~ the marker have pledged
$200 toward this fee.
Wording on the marker has been suggested, however, the
Division of Historic Landmarks will research the district's
history and provide an actual description to be placed on the
marker.
Architectural Review Board must approve the marker and its
placement in the Market. The Board met on 2/5/87 to discuss
the request and gave their preliminary approval for the
marker. The Board requested that staff review the final
wording of the marker and that placement somewhere in Market
Square be considered. Final placement would have to be
approved by the Board.
Issues:
A. Market significance.
B. Cost.
C. Implementation.
III. Alternatives:
Council authorize the City Manager to request a historic
marker for the City Market.
Market significance as a National Register historic site.
Site is commemorated.
Cost of $800 will be paid for by Downtown Roanoke, Inc.,
the Roanoke Area Market Association, the Roanoke Market
Building, and Center in the Square. City will be
responsible for initial installation cost and any future
maintenance that may be required. Funding for the marker
will be forthcoming from the pledged parties and can be
placed in a contributions account.
Implementation - City Manager will request the marker
from the Division of Historic Landmarks. Planning staff
will coordinate the marker description and placement in
the Market Square. Final placement will have to be
approved by the City Engineer and the Architectural
Review Board.
B. Council not authorize the City Manager to request a marker.
1. Market significance not commemorated,
2. Cost not an issue.
3. Implementation not an issue.
IV. Reco~endation:
It is recommended that City Council adopt Alternative A,
authorizing the City Manager to request a historic marker for the
City Market area, to be placed at a location approved by the City
Engineer and the Roanoke City Architectural Review Board, and that
the pledges for the cost of the marker be placed in a contributions
account with the Capital Projects Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ESG:mpf
attachment
cc: City Attorney
Director of Finance
Director of Public Works
President, Downtown Roanoke, Inc.
Executive Director, Center in the Square
Coordinator, F & W Management Corporation
President, Roanoke Area Market Association
Manager, Parks and Recreation
GUY W, 8¥RID
H. LAWRENCE ~AVIDSQN
January 19, 1987
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Bob:
As you know, the Virginia Historic Landmarks Commission oversees
a statewide historic marker program to identify sites of historic
significance throughout the Commonwealth. Three of these markers
exist here in Roanoke: on Franklin Road, on Route Il and in Elm-
wood Park.
On behalf of Downtown Roanoke, Inc., as well as the Roanoke Area
Market Association, the Roanoke Market Building and Center in the
Square and its affiliate organizations (see attached letters),
I'm writing to ask the City to request consideration by the Land-
marks Commission of placing a marker in the vicinity of the Camp-
bell Avenue/Market Square intersection commemorating the Roanoke
City Market.
As one of the oldest continuously operating farmers' markets in
the country and the heart of Roanoke's first Historic District,
we strongly feel that the City Market merits such a marker.
All marker requests must be reviewed and approved by the VHLC.
There is a one-time preparation fee of $800.00, and assurance of
the availability of these funds must accompany the request.
Each of the four entities mentioned herein has pledged $200.00
toward this fee, so that the placement of this marker can be
effected with no cost to the City. Any ongoing maintenance would
be handled by the City with State Highway Funds.
Also attached is an example, compiled by Clare White, of the poten-
tial wording for such a marker.
DOWNTOWN ROANOKE, INCORPORATED
410 FIRST STREETr S.W. ,, ROANOKE, VIRGINIA 24011 ,. (703) 342-2028
Mr. W. Robert Herbert 1/lg/87 -- page 2
We hope you will find it appropriate for the City to make this request, and
we stand ready to assist in any way possible.
Sincerely,
GWB:nbk
cc - William S. Hubard
Center in the Square
Paula Paiement
Roanoke Market Building
Edward C. Moomaw, Jr.
Roanoke Area Market Assn.
DOWNTOWN ROANOKE INCORPORATED
FIRSTSTREE? $ 2~ o ROANOKE viRGINiA 2401t · ~703}342-2028
CENTER
IN[]THE
ONE MARKET SQUARE F'~OANOKE. VIRGINIA 240'~
703/342-5700
Mr. Robert W. Hooper
Downtown Roanoke, Inc.
410 let Street, S.W.
Roanoke, VA 24011
January '14, '~987
Bob, hurrah! I believe we are now ready to go to
the City o£ Roanoke to ask for endorsement of our "Roanoke
City Market" historical marker.
! enclose a rewrite of the market language prepared
by Clare White. We now place emphasis on the whole market
and not just the market building. Also, I enclose a letter
£rom Paula Paiement pledging S200 from F & W Management
Corporation to help pay for this marker.
Center Zn the Square and its resident organizations
will pay $200 £or this endeavor.
Let me know when Roanoke City Council will consider
this, so I can appear in its support.
Sincerely,
W~lliam S. Mubard
WSH:fied
Enclosures
cc: Mrs. Clare White
Management Corl ation
William ^. White
Jan. 13, 19~7
Mr. William Hubard
Center in the Square
One Market Square
ROanoke, Va. 24011
Dear Bill:
In regard to your request for information about the
Historical Marker for the City Markst, the Market Building
Tenant Association will send a check for $200 to help
for the marker.
We feel sign~ge is critically important for this area and
a marker should help somewhat to identify the market area.
Thanks.
Sincerely,
Paula Paiement
Coordinator
~ JAN ! 4 BET
,, C£NTE. ~N 'm~ ~
FgOPERfY MANAGEMENT · LEASING
22 EAST CAMPBELL AVENUE
ROANOKE, VIRGINIA 24011 (703) 982-2200
TELEX 4954133
October 20, 1986
Mr. Bill Hubard
Center in the Square
1 Market Square
Roanoke, Virginia 24011
Dear Bill,
The Roanoke Area Market Association is happy to be able to pledge
$200 for a portion of the cost of erecting a historical marker in
Market Square. We are grateful for your efforts and appreciate your
contacting us about this project.
Best regards,
Ted Moomaw, Jr.
Presiden~ - RAMA
CENTER IN THE SQUARE
OFFICES 22 EAST C,:',':~EL,. :,,£'.b£ :2,~',C-,E ~' ~C ',A £*',51~ "~'-~ '
KY 15
~he Roanoke farmers' market is one
of the oldest such markets in con-
tinuous use in the country. In
1882, licenses were issued to 25
hucksters. In 1884. Roanoke City'~
first charter formally authorized
a municipally owned market and the
first market building was completed
in 1886, the core of a continuing
curb market in and around the
Market Square. In 1922, a new
building replaced the original.
Office c~ ~ City C~e~
March 25, 1987
File #301
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to computer hardware and software
systems, recommending implementation of a plan to upgrade com-
puter hardware and convert to the ~WS-XA operating system, using
the currently installed 4341 CPU temporarily to enhance the
migration, was before the Council of the City of Roanoke at a
regular meeting held on Monday, March 23, 1987.
On motion, duly seconded and adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC
City Cler~
MFP:ra
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Archie Wo Harrington, Manager, City Information Systems
~ir. Kit B. Kiser, Director, Utilities and Operations
Roon~4.56 Munk:ll:x~lBullding 215(~urchAve~ue, S.W. Roanc~e,V~rgin~24~11 (703) 981-2541
Honorable Noel C. Taylor,
and Members of Council
Roanoke, Virginia
Mayor
Dear Members of Council:
Roanoke, Virginia
March 23, 1987
SUBJECT: Computer Hardware and Software Systems
I. BACKGROUND on the subject is:
January 24, 1983, City Council Action, adopted a
report on the purchase of computer equipment.
May 16, 1983, Bid award and funds appropriations
for the computer purchase were approved by City
Council.
C. Computer equipment purchased included:
Central Processing Unit (CPU);
$300,000
Peripheral computer equipment
including control units, tapes,
disks, printers and terminals;
$507,615
Total; $807,615
D. Equipment purchased:
t. Cost $807,615
2. July 1983, was installed
Lease-purchase breakeven point of 24 months
(which occurred in July 1985)
Cost savings of over $30,000 monthly since
the break-even point, amounting to over
$720,000 by the end of June 1987.
175 system enhancement projects and 15 new systems
have been implemented since the equipment was
installed. The new systems include:
Fire Incident Reporting System
Treasurer Revenue Collection System
Real Estate Accounts Receivable System
Page 1
COMPUTER HARDWARE
AND SOFTWARE SYSTEMS
Utility Billing System
Police Personnel System
Warehouse Inventory System
Engineering Project Management System
Debt Set-Off System
Personal Property System
Valley Wide Library Patron System
Voter Registration System
Financial Accounting System
Traffic Accident Analysis System
Police Property (stolen, recovered, etc.)
System
Personal Property Accounts Receivable
Staff Improvements for Systems Development have
been made through reorganizations and staff
turn-over.
Operating system software currently in use include
VM and VSE. The VSE system and its predecessor,
DOS, have been in use in the City since 1968
II.
CURRENT SITUATION
Central Processin~ Unit (CPU) is used at its
practical maximum as evidenced by the following:
CPU is being used at 85% to 100% from 8AM to
5PM daily. Usages during the second and
third shifts are ranging between 75% and
100%.
100% CPU utilization is being experienced on
many days with only a part of the work
completed. Reports are occasionally being
produced too late to satisfy user needs.
Terminal response time is often slower than
users need and several users are requesting
improvements.
Overtime and compensatory time are being used
by both user departments and D/P to get
required work completed.
Systems development work is being seriously
impacted with some work handled on weekends.
Payroll enhancements provided by MSA and
recently implemented are requiring two times
more CPU resource to run.
CPU Power is not available for continued system
development work and the new systems planned for
the near future; some of these include:
Page 2
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
Fleet Management System
Building Permits Systems
Work Order Processing System
Business License Accounts Receivable System
Position Control
Water Meter Work Order
Computer printing volumes often exceed printing
capacity.
De
Disk Storage Subsystem is not adequate to handle a
system software change nor is it adequate to
handle the city's long term data handling needs.
Ail computer related equipment purchased in 1983
and subsequently, with the exception of the CPU,
is expected to be functionally useful and remain
in use.
Fe
Lease cost savings will continue to accrue on the
1983 purchased equipment which will remain in use.
VSE Operating System Software weaknesses and
restrictions are causing concerns in the following
areas:
Limited capacity exists for the addition of
new on-line application systems.
Labor intensiveness in operating system
maintenance is characteristic of medium to
large systems using VSE.
System management facilities of VSE are not
adequately strong in areas such as disk space
management, job scheduling, and error
handling to maintain good "up-time" and
consistent response time.
MVS Operatinq System Software is used on most
large IBM computers. It was designed for medium
and large host computers and offers a number of
significant advantages over VSE.
Chan~e from VSE to the MVS-XA operating system is
in itself a large and expensive undertaking and
the following must be considered:
In excess of sixty (60) man months of system
development staff time will be required for
the change.
Significantly more computer resources are
required during a operating system change
than just before or after the change.
Page 3
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
Currently published price of MVS-XA exceeds
cost of VSE by $9,000 per month and has an
initial license charge of $43,500. Other
considerations however, include:
a)
~ special VSE to MVS-XA pricing
incentive which eliminates duplicate
software costs during conversion is
available as follows:
(1) Eight month deferral of the initial
license charges.
(2) Eight month waiver of the monthly
license charges
(3) Additional twelve month waiver of
50% of the monthly license charges
Je
Decision to delay an MVS-XA conversion would have
the following impacts:
Increased complexities and manpower costs
associated with continued D/P services
expansion.
Increased costs and manpower associated with
a change in later years.
Limited points in future years at which a
migration decision can be made.
III.
ISSUES in
A.
D.
E.
F.
order of importance are:
Processing Capacity to enhance user services and
provide new systems growth.
Continued Use of Previously Purchased Computer
Equipment
Conversion to MVS-XA Operating System
Costs
Funding
Timing
IV.
ALTERNATIVES in order of preference are:
Implement ~ plan to upgrade computer hardware and
change to the MVS-XA operating system, using the
currently installed 4341 CPU temporarily to
enhance the migration.
Page 4
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
1. Plan associated with this alternative is:
a)
Purchase computer hardware in FY 1987 as
follows:
IBM 4381-13 CPU or equivalent
Computer Printer
Disk Subsystem
b)
Install the MVS-XA operating system on
the 4381-13.
c)
Keep the current 4341 CPU temporarily
for conversion to the MVS-XA operating
system.
d)
Sell the 4341 CPU upon completion of the
MVS-XA conversion. Ail other previously
purchased computer equipment will remain
in use.
2. Issues associated with this alternative are:
a)
CPU processing capacity will be adequate
to enhance user service and provide for
new systems growth.
b)
Use o__f previously purchased computer
equipment will continue with the
exception of the 4341 CPU.
c)
Conversion to the MVS-XA operatinq
system will be accomplished.
d)
Cost associated with this alternative is
expected to be $703,507 in FY 86-87.
e)
Fundin~ is available in internal service
fund retained earnings.
f)
Timin~ is expected to include equipment
installation this summer with the MVS
conversion completed early in 1988.
Implement a plan to uDqrade computer hardware only
without changing to the MVS operating system.
1. Plan associated with this alternative is:
a) Purchase computer hardware as follows:
IBM 4381-13 CPU or equivalent in FY
1986-87.
Computer Printer in FY 1986-87
Disk Subsystem in FY 1988-89
Page 5
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
b)
Install multiple VSE operating systems
on the single CPU.
c)
Sell the 4341 CPU upon installation of
the 4381-13. Ail other previously
purchased computer equipment will remain
in use.
2. Issues associated with this alternative are:
a)
CPU Drocessing capacity will be adequate
to enhance user services and provide for
new systems growth.
b)
Use o__f previously purchased computer
equipment will continue with the
exception of the 4341 CPU.
c)
Conversion to the MVS-XA operating
system will not be made. Operating
system constraints will cause problems
in new systems growth.
d)
Cost associated with this alternative is
expected to be $500,562 in FY 86-87.
e)
Fundin~ is available in internal service
fund retained earnings.
f)
Timin~ is expected to include equipment
installation this summer.
Implement ~ plan to upgrade computer hardware only
i.e. without a changing to the MVS-XA operating
system and keep the 4341 to run as a separate
computer system.
1. Plan associated with this alternative is:
a)
Purchase computer hardware in FY 1986-87
as follows:
IBM 4381-13 CPU or equivalent
Computer Printer
Disk Subsystem
Tape subsystem
b)
Install VM and VSE Operating Systems on
the 4381-13 CPU.
c)
Keep all previously purchased hardware
including the 4341 CPU.
2. Issues associated with this alternative are:
Page 6
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
a)
CPU processing capacity will be adequate
to enhance user services and provide for
new systems growth.
b)
Use of previously purchased computer
equipment will continue including the
4341 CPU.
c)
Conversion to the MVS-XA operating
system will not be made. Operating
system constraints will cause problems
in new systems growth.
d)
Cost associated with this alternative is
expected to be $962,508 in FY 86-87.
e)
Fundin~ sources have not been adequately
identified.
f)
Timing is expected to include equipment
installation in late summer.
Do not upgrade computer hardware and do not
convert to the MVS-XA operating system.
CPU processing capacity will not be adequate
for user services and providing new systems
growth will be limited. User D/P services
will not be adequate in a number of areas
including personal property, accounts
receivable and financial areas.
Use of all previously purchased equipment
will continue.
Conversion to the MVS-XA operatin~ system
will not be made.
Cost associated with this alternative is not
applicable.
Fundin~ associated with this alternative is
not applicable.
6. Timin~ is not an issue in this alternative.
RECOMMENDATION IS: Approve Alternative A: "Implement a
plan to upgrade computer hardware and convert to the
MVS-XA operating system, using the currently installed
4341 CPU temporarily to enhance the migration."
Page 7
COMPUTER HARDWARE AND SOFTWARE SYSTEMS
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:AWH:mwa
cc:
Wilburn C. Dibling, Jr. City Attorney
Joel M. Schlanger, Director of Finance
George C. Snead, Director of Admin.& Public Safety
Archie W. Harrington, Manager of C.I.S.
Page 8
Office of ~he City Clerk
March 25, 1987
File #27-4688
Water Pollution Control Corporation
2320 West Camden Road
Milwaukee, Wisconsin 53209
Gentlemen:
I am enclosing copy of Ordinance No. 28577, accepting your propo-
sal to furnish and deliver aeration diffusers for the Water
Pollution Control Plant, in the amount of $24,440.40, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 23, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
CC: Mro
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. Kit 8o Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. Steven L. Walker, Manager, Sewage Treatment
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
and
Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanoke, Virginia 240t t (703) 981-2541
Office of the City Oem
March 25, 1987
File #27-468B
Env i rex
c/o ftayward Incorporated
717 East Boulevard
Charlotte, North Carolina
Charles D. Hare
General Contractor
P. O. Box 1049
28203 Radford, Virginia 24141
Parkson Corporation
P. O. Box 408399
Ft. Lauderdale, Florida
33340
Gentlemen:
I am enclosing copy of Ordinance No. 28577, accepting the propo-
sal of Water Pollution Control Corporation to furnish and deliver
aeration diffusers for the Water Pollution Control Plant, in the
amount of $24,440.40, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
23, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your proposal to furnish and deliver aeration dif-
fusers for the Water Pollution Control Plant.
gincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Munlci~pal B~ildtng 215 Church Avenue, S.W. Roanoke, Vlrgtnia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 23rd day of March, 1987.
No. 28577.
VIRGINIA,
AN ORDINANCE accepting the bid of Water Pollution Control
Corporation made to
tion diffusers for
all other bids made
the City for furnishing and delivering aera-
the Water Pollution Control Plant; rejecting
to the City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Water Pollution Control Corporation made to
the City, offering to supply aeration diffusers for the Water
Pollution Control Plant, meeting all of the City's specifications
and requirements therefor, for the total bid price of $24,440.40,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifica-
tions, the terms of said bidder's proposal and the terms and pro-
visions of this ordinance.
3. Any and all other bids made to
aforesaid equipment are hereby REJECTED,
directed to notify each such bidder and
City's appreciation for such bid.
the City for the
and the City Clerk is
to express to each the
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
March 25, 1987
File #60-468B-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28576, amending and reor-
daining certain sections of the 1986-87 Sewage Treatment Fund
Appropriation Ordinance, by transferring $24,441.00, in connec-
tion with the award of a contract to Water Pollution Control
Corporation for air diffuser replacement at the Water Pollution
Control Plant, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, March 23,
1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. Steven L. Walker, Manager, Sewage Treatment
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
and
Room 456 Municipal Building 215 ~D'~urch Avenue, S.W. Roanc~e, Virginia 240'~ t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 23rd day 9f March, 1987.
No. 28576.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Sewage Treatment Fund Appropriation Ordinance, and pro-
viding for an emergency.
~,~EREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Sewage Treatment
Fund Appropriation Ordinance be, and the same are hereby, amended
and reordained, to read as follows, in part:
Appropriations
Sewage Administration $2,269,684
Contractual Services (1) ......................... 1,498,888
Capital Outlay from Revenue 185,819
Capital Outlay (2) ............................... 185,819
(1) Fees for Prof.
Services
(2) Constr.
Structures
(A003-056-3150-2010)
(A003-056-3175-9060)
$(24,441)
24,441
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
CiTY
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report for
Air Diffuser Replacement at the
Water Pollution Control Plant
Bid Number 87-2-4
Roanoke, Virginia
March 23, 1987
I concur in the recommendation of the bid committee relative to
the above subject and submit it to you for appropriate action.
WRH:DDR:jb
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
CITY
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
I · Back, round:
Roanoke, Virginia
March 23, 1987
Bid Committee Report for Air Diffuser Replacement at the
Water Pollution Control Plant - Bid Number 87-2-4
A. Aeration basins are for maintaining bacterial cultures for treatment
purposes.
B. Fourteen (14) aeration basins were built or retrofitted between 1974 -
1978.
C. Two (2) aeration basins were not retrofitted because they were not needed
at that time and the cost would have been approximately $500,000.00.
D. Present high flows and predicted increases in future flows necessitate the
retrofitting of these two (2) remaining basins.
E. New technology has reduced the cost of retrofitting, ie. rubber diffusers
instead of stone diffusers.
F. Bids were received, after due and proper advertisement, publicly opened
and read in the Office of General Services at 2:00 p.m. on February 18,
1987. Bid Tabulation is attached.
G. Funds are available in the current operating budget to cover the cost of
the diffuser replacement.
II. Current Situation:
A. Bids were evaluated by representatives of Sewage Treatment Plant and
General Services.
B. Evaluation is as follows:
1. Lowest bid as submitted by Charles D. Hare, General Contractor, does
not meet specifications in that the bid was made on the wrong type of
diffuser.
2. The lowest responsible bid as submitted by Water Pollution Control
Corp. meets all City requirements.
C. NPDES permit limits are difficult to meet during high flow conditions due
to lack of detention time without the two tanks in question.
D. Hish flow conditions are continuing with increases in future flow
predicted.
Honorable Mayor and City Council
Air Diffuser
Page 2
III. Issues:
A. Need
B. Timing
C. Compliance with specifications
D. Funding
IV. Alternatives:
Ve
A. Council accept the lowest responsible bid meeting the specifications from
Water Pollution Control Corp. and authorize the transfer of $24,440.40
from STP Account #003-056-3150-2010 to Capital Outlay Account
#003-056-3175-9060.
1. Need for permit compliance during high flows will be
met.
2. Timing is critical as high flow conditions continue.
3. Compliance with specifications are met.
4. Funding is available in the present operating budget.
B. Council reject all bids and continue with the current situation.
1. Need will not be met for permit compliance.
2. Timing is a moot issue.
3. Compliance with specifications is moot.
4. Funding - available funds would not be expended.
Recommendation
A. Council concur with Alternative "A" - accept the lowest responsible bid
meeting specifications as submitted by Water Pollution Control Corp. for a
total amount of $24,440.40.
B. Council transfer $24,440.40 from STP Sewer account #003-056-3150-2010 to
STP Capital account #003-056-3175-9060 to provide for this purchase.
Honorable Mayor and City Council
Air Diffuser
Page 3
Respectfully submitted,
Committee:
Kit B. Kiser
KBK:SLW:DDR:jb
Attachment
cc: City Attorney
Director of Finance
S~en L-. Walke_~~
0
o
u.4 0
0
G 0
0
CD
OEIIARTME:NT OF FINANCE CITY OF ROANOKE. VA.
~arch 23, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of February, 1987.
JMS:dp
GENERAL FUND
CONTINGENCY BALANCE
AS OF FEBRUARY 28, 1987
Contingency Reserve:
Balance July 1, 1986
Citizens' Request for Service
Commissioner of Revenue
City Clerk
Finance
Municipal Auditing
City Attorney
Planning
Circuit Court
Clerk of Circuit Court
Director of Human Resources
City Attorney
City Attorney
City Manager
City Manager
Economic Development
Youth Haven
Non-Departmental
Snow Removal
Mowing Equipment
Advertising
Disability Insurance
Disability Insurance
Disability Insurance
Disability Insurance
Administrative Supplies
Micro-Computers
Reimbursement of Court Funds
Study of Homeless
Settlement of Claims
Professional Services
Publication Costs
Publication Costs
Training
Freezer
Worker's Compensation
Salaries
$(
5,000)
11,500)
1,311)
3,203)
2,706)
2,792)
358)
4,875)
5,000)
6,000)
5,000)
5,000)
5,000)
5,000)
3,000)
1,930)
25,000)
50~000)
$ 237,542
( 142~675)
Contingency Balance
$ 94~867
1
o ~
2
3
o
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28,
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Customer's Work
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Transfer to Other Funds
Interest Expense
Total Non-Operating Expense
Net Income
1987
1986
654,715
995,906
76,690
22,354
497,372
172,448
12~787
2)432)272
467,436
793,231
269,272
140~370
1)670~309
761,963
393~472
368~491
115,210
3,250
11,218
4)214
133~892
502,383
57,010
24~711
81)721
$ 420~662
1985
$ 639,473
954,499
84,419
31,256
779,952
160,415
15~088
2)665)102
468,246
773,857
263,701
135~947
1)641)751
1,023,351
389t028
634~323
110,376
4,875
639
6~665
122~555
756,878
39,000
30~978
69m978
$ 686)900
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Vehicular Equipment
S.W. Trunk Line (Phase #)
12 Line Shadwell
16 Line G.C. Tank #3
New Services Hyd. Lines
Unidentified Plant Rep]acement
Fire Hydrants
FC Generator Replacement
CCFP Storm Windows
Franklin Road Pump Station
Franklin Road Tank Loop
Franklin Road Tank Land
C.C. #I Tank Painting
Salem Interconnect PS
FY85 Projects Design
FY86 Projects Design
Franklin Road Tank
Watershed Protection Carvins Cove
Total
Year to Date
Expenditures
$ 14,691
23,668
175
37,525
206,382
131,166
7,009
21,131
19,408
72,933
141,251
11,371
18,167
3,650
13,791
6,561
106,317
196~412
$ 1~031~608
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1987
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Customer Services
Sewage Charges - Botetourt County
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Net Income
1987
$2,587,570
546,208
135,781
614,890
56,228
30,748
4~057
3~975~482
755,194
2~130~605
2~885~799
1,089,683
576~662
513~021
148,859
17,959
5~379
172~197
685,218
93~023
$ 592~195
1986
$2,587,683
628,184
140,582
494,038
40,265
21,878
3~552
3~916~182
809,106
2~05%973
2~86%079
1,052,103
558~317
493;786
127,085
19,678
8;212
15%975
648,761
105~054
$ 543~707
7
SEWAGE TREATMENT FUND
CONTINUE])
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Construction - Structures
Flood Relief
FY85 Project Design
Williamson Road West Sewer Project
FY86 Project Design
Mud Lick Sewer Land Purchase
STP Land Acquisition
Cove Road
Land Acquisition Dogwood Lane
Total
Year to Date
Expenditures
$ 46,799
5OO
315,074
148
22,262
4,153
2,447
7,950
61,230
8~500
$ 468t917
8
CITY OF EOANOKE
REGIONAL AIRPORT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1987
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expense
Interest Expense
Net Income
1987
$ 257,206
111,760
132,628
26,259
15,194
930,662
20,923
197560
1 ~,51%192
263,717
700~814
964~531
549,661
362~492
187~169
172,609
172~609
359,778
75~804
1986
$ 209,513
124,524
127,645
19,234
12,926
892,231
19,864
287109
1~434t046
258,689
6867346
9457035
489,011
3837757
105~254
176,249
5~500
181~749
287,003
72~598
$ 21%405
9
REGIONAL AIRPORT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Overlay GA & T/W
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
Fencing - New & Replacement
AlP #01
Airport Master Plan
Terminal Building Additions
Noise Protection & Soundproofing
Burton - Clear Zone Property
Aviation Drive Widening
Auto Transfer Switch
Year to Date
Expenditures
$ 4,248
33,677
840
4,150
12,908
2,475
74,411
1,171
488,168
47,700
79,511
125,404
12~417
Total
$ 857~080
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1987
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative: Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Net (Loss)
$(
1987
215,278
39,716
56,212
2,945
41,406
67~155
422~712
307,479
222,559
322,186
31,846
2~299
886~369
463,657)
203a363
667~020)
32,283
3~548
35~831
631~189)
1986
217,695
37,312
73,366
2,505
63,241
53~633
447~752
308,088
212,170
365,429
40,929
6;371
932?987
( 485,235)
223;192
( 708,427)
31,303
1~661
32~964
$ (675~463)
11
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Equipment
Year to Date
Expenditures
$ 93~059
Total
$ 93~059
CItY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1987
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp, Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Transfer from Water
Interest on Investments
Total Non-Operating Income
Net Income (Loss)
1987
$3~700)472
3m70%472
2,294,659
1~049)159
3~343~818
356,654
266)612
90)042
57,010
10,323
67~333
$ 157~375
1986
$3~178~669
3m178)669
2,335,839
850)275
3~186~114
( 7,445)
252~883
(26%328)
2%853
281853
$ (231~475)
13
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
CIS - Other Equipment
Motor Vehicle Maintenance - Furniture & Equipment
Motor Vehicle Maintenance - Other Equipment
Utility Line Service - Construction Structures
Utility Line Service - Other Equipment
Utility Line Service - Furniture and Equipment
Total
Year to Date
Expenditures
$ 135,642
5,968
2,811
8,393
182,434
3~562
$ 338~810
CITY OF ROANOKE, VIRGINIA
CITY TREASUAER'S OFFICE
GENERAL STATEHENT OF ACCOUNTABILITY
FOR NONTH ENDED FEBRUARY BO, 1987
TO THE DIRECTOR OF FINANCE:
GENERAL STATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SATD CITY THE NONTN ENDED FEBRUARY BO, 19B?.
FUND BALANCE AT RECEIPTS DISBURSENENTS BALANCE AT BALANCE AT
JAN. 31, 1987 FEB. 28, 1987 FEB. 28, 1986
GENERAL $3,076,06B.6D $t0,831,194.98 $11,009,994.34 $E,897,B69.29 $89B,270.90
CAPITAL $17,178,6B2.89 $1B§,770.59 $722,623.69 $I&,581,769.79 $25,$37,073.93
DEBT SERVICE $1,161,095.01 $5B0,891.19 $1,030,831.62 $681,154.58 $861,426.93
WATER $2,448,153.60 $298,382.00 $437,7R1.42 $2,308,814.18 $2,700,722.86
SEWAGE TREATNENT $9,870,901.74 $53B,B07.38 $45B,075.59 S3,951,032.53 $2,900,856.21
AIRPORT $4,50D,062.17 $987,611.50 $1,088,781.89 $4,40&,g91.78 $3,758,705.51
CIVIC CENTER $474,530.58 $116,8B7.36 $17B,706.64 $415,651.B0 $B17,072.68
INTERNAL SERVICE $456,990.21 $832,424.29 $§61,966.D9 $727,448.1!
PAYROLL $111,B22.97 $7,137,095.B4 $7,143,051.76 1105,B67.05 $1BO,BOB.RU
RUBLIC ASSIBTANCE $34,17B.28 $22B,S79.55 $244,545.53 $17,90&.30
FIFTH OIST CONSDRTIUB $1S,EO§.VB $BS7,347.12 $176,815.83 $163,737.D4 ~ $74,766.21
GRANT PROGRANS ($1,584,469.63) SB97,592.47 $410,903.83 ($1,097,780.99) S647,172.22
TOTAL $31,748,856.4B $22,865,624.27 SgB,455,01B.S3 $31,159,462.46 $38,q17,56g.31
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATENENT OF NY ACCOUNTABILITY TO THE CITY OF
ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNT5 THEREOF FOR THE MONTH ENDING
FEBRUARY 28, 1987 THAT SAID FOREGOING:
CERTIFICATES
CASH OF DEPOSITS
UNITED STATE5
SECURITIES TOTAL5
CASH IN HAND
CASH IN DONINION BANK
CASH IN COLONIAL ANERICAN NATIONAL BANK
INVESTNENTS ACQUIRED FRON CONPETITIVE PROPOSALS:
DOBINION BANK
COLONIAL ANERICAN NATIONAL BANK
SOVRAN BANK
UNITED VIRGINIA BANK
BANK OF VIRGINIA
CENTRAL FIDELITY
$105,755.0E
$948,140.39
$105,867.05
$105,755.02
$948,140.39
$~05,~67.05
$8,000,000.00 $8,000,000.00
$6,000,000.00 S6,000,000,00
$3,000,000.00 $3,000,000.00
$9,500,000.0R $9,500,000.00
S0.00
$3,500,000.00 $3,500,000.00
TOTALS $1,~.59,46~.46 $EB,O00,O00.O0 $8,000,000.00 $31,159,4ag.46
ROANOKE CITY TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1987
REVENUE
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1987
$ 3,104,302
2,544,625
3,440,171
102)322
$ 9~191)420
1986
$ 3,302,003
2,389,246
2,187,589
70~312
$ 7)949~150
EXPENSES
Pension Payments
Co~issions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 2,599,019
169,070
12,879
133,118
3,767
116;347
3~03%200
$ 6~157~220
$ 2,547,650
179,637
17,503
66,353
3,767
89;811
2~904t721
$ 5~04%429
I6
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF FEBRUARY 28, 1987
ASSETS
Cash
Investments (at cost):
(market value - 1987 $87,008,055 and 1986 $72,862,385)
Prepaid Expenses
Total Assets
1987
$ 9,473
73,956,430
7~063
$73~972~966
1986
$ 920
62,477,590
12~713
$62~91~223,
LIABILITIES AND FUND BALANCE
Accounts Payable
Current Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Current Liabilities and Fund Balance
$
67,815,746
6~157~220
73~972~966
$73~972~966
$ 11~179
11~179
57,435,615
5~0441429
62~48%044
$62~491~223
17
CY~ce of the City Clerk
March 25, 1987
File #188
Construction Services of Roanoke,
3812 Bunker Hill Drive, S. W.
Roanoke, Virginia 24018
Gentlemen:
I am enclosing copy of Resolution No. 28578, rejecting all bids
for the E-911 communications alterations and additions to the
Municipal Building, which Resolution was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
23, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr.
Mr.
Robert A. Garland, Council Member
W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of FinaNce
Ms. Dolores C. Daniels, Citizen's Request for Service
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
~frs. Sarah E. Fitton, Construction Cost Technician
Mr. AlfreJ ~eckley, Superintendent of Communications
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, ,ir., Director of Administration
Public Safety
Mr. Warren E. Trent, ~anager, Emergency Services
and
Room 456 Municipal Building 215 Church Avenue, S.W Roanc~e, Vlrginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of March, 1987.
No. 28578.
A RESOLUTION rejecting all bids for the E-911 communications
alterations and additions to the Municipal Building.
BE
1.
cations
IT RESOLVED by the Council of the City of Roanoke that:
All bids received by the City for the E-911 eommuni-
alterations and additions to the Municipal Building are
hereby REJECTED.
2. The City Clerk is directed to notify all bidders and
express to each the City's appreciation for said bids.
3. The City Manager is authorized to make any changes in
scope of the project deemed advisable and to cause the project to
be readvertised for bids.
ATTEST:
City Clerk.
Roanoke, Virginia
March 23, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
E-911 Communications
Alterations and Additions
Municipal Building
Roanoke, Virginia
I. Background:
City Council, at its March 23, 1987 meeting, publicly opened
and read aloud the bid received for the E-911
Communications, Alterations and Additions to the Municipal
Building.
One (1) bid was received with Construction Services of
Roanoke~ Inc., submitting the low bid in the amount of
$119~210.00, and 8--5 consecutive calendar days project
construction time.
Project consists of the remodeling of the present com-
munications area of the building plus a portion of the old
telephone equipment room to accommodate the new E-911 com-
munications equipment. Extensive mechanical and electrical
remodeling is also required for this project.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of the low bid.
C. Funding of the project.
D. Time of completion.
Page 2
III. Alternatives are:
A. Reject the bid and do not award a contract at this time.
1. Compliance of the bidder with the requirements of the
Contract Documents was met.
Amount of the low bid exceeded the estimated cost.
Without additional bidders, it is impossible to deter-
mine whether the bid is high or the estimated cost is
too low.
3. Funding for the project is available in the E-911 pro-
ject account number 008-052-9514-9003.
Time of completion is quoted as 85 consecutive calendar
days.
Award a lump sum contract to Construction Services of
Roanoke~ Inc., in the amount of $119~210.00 and 8_~5 con-
secutive calendar days for the E-911 Alterations and
Additions to the Municipal Building.
1. Compliance of the bidder with the requirements of the
Contract Documents was met.
2. Amount of the bid exceeded the estimate.
3. Funding is available from the E-911 project account
number 008-052-9514-9003.
Time of completion is quoted as 85 consecutive calendar
days which is acceptable.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Reject the one bid received on the basis of not having a com-
petitive price available and that the one bid exceeds the
estimated cost.
C. Authorize the City Manager to re-advertise immediately.
Page 3
RAG/LBC/mm
Attachment:
cc:
Tabulation of Bids
City Attorney
Director of Finance
Director of Public Works
Citizens' Request for Service
City Engineer
Construction Cost Technician
Respectfully submitted,
Robert A. Garland, Chairman
William F. Clark
Charles M. Huffine ~/~
TABULATION OF BIDS
E-911 COMMUNICATIONS
ALTERATIONS AND ADDITIONS
MUNICIPAL BUILDING
ROANOKE, VIRGINIA
Bids opened before City Council on March 23, 1987 at 2:00 p.m.
BIDDER LUMP SUM NO. of DAYS BID BOND
Construction Services of $117,740.00
of Roanoke, Inc. 1,470.00 85 YES
$119,210.00
Estimated cost $100,000.00
Note of Bid Alteration Form to add $1,420.00 to the Base Bid.
Robert A. Garland, Chairman
William F. Clark
Office of City Engineer
Roanoke, Virginia
March 23, 1987
Office o~ the City Clerk
March 25, 1987
File #112-188
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28562, amending and reor-
daining the Code of the City of Roanoke (1979), as amended, by
the addition of a new Article XIII, Special Tax on
Local Telephone Service, to Chapter 32, Taxation; such new
Article XI[I imposing a special tax on the consumers of telephone
service pursuant to ~58.1-3813, Code of Virginia (1950), as
amended, and providing for the amount of such tax, procedures for
collection, duties of local officials with respect to such tax,
exemptions and penalty for failure to pay, which Ordinance was
adopted by the Council of the City of Roanoke on first reading on
Monday, March 16, 1987, also adopted by the Council on second
reading on Monday, March 23, 1987, and will take effect on and
after July i, ~987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, V~rglnla 240t 1 (703) 981-2541
Mr. W. Robert Herbert
Page 2 "
March 25, 1987
cc: Mr.
Mr.
Mr.
Mr.
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Barry L. Key, Manager, Budget and Systems
William F. Clark, Director of Public Works
Mr. Alfred Beckley, Superintendent of Communications
Mr. Ronald L. Wade, Dispatcher Supervisor II, Corr~unications
Mr. William M. Mullins, Jr., Manager, Signals and Alarms
Mr. George C. Snead, Director of Administration and Public
Safety
Mr. Jerry W. Kerley, Fire Chief
Mr. Billy N. Akers, Deputy Fire Chief
Mr. M. David Hooper, Superintendent of Police
Mr. Thomas M. Reid, Commander, Police Department
Mr. Warren E. Trent, Manager, Emergency Services
Mr. D. Darwin Roupe, Manager, General Services
Mr. Archie W. Harrington, Manager, City Information Systems
Mr. Coy L. Weaver, Acting Systems Develapmeat Administrator,
City Information Systems
Mr. C. Scott Cassell, Technical Services Administrator, City
Information Systems
Mr. Donald S. Caldwell, Corr~onwealth's Attorney
Ms. Clayne M. Calhoun, Law Librarian
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Jack B. Coulter, Chief Judge, Circuit Court
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Bonorable Edward S. Kidd, Jr., Chief Judge, General District
Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
10~6, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box
13~67, Roanoke, Virginia 24037
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, Po 0. Box 2235, Tallahassee, Florida 32304
C~ice of ~ CiW (3e~
March 25, lg87
File #112-188
Mr. H. R. Stallard
Registered Agent
C & P Telephone Company
703 East Grace Street
Richmond, Virginia 23219
Dear Mr. Stallard:
I am enclosing copy of Ordinance No. 28562, amending and reor-
daining the Code of the City of Roanoke (1979), as amended, by
the addition of a new Article XI[l, Special Tax on Consumers ~.f_
Local Telephone Service, to Chapter 32, Taxation; such new
Article XIII imposing a special tax on the consumers of telephone
service pursuant to §58.1-3813, Code of Virjinia (1950), as
amended, and providing for the amount of such tax, procedures for
collection, duties of local officials with respect to such tax,
e~emptions and penalty for failure to pay, which Ordinance was
adopted by the Council of the City of Roanoke on first reading on
Monday, March 16, 1987, also adopted by the Council on second
reading on Monday, March 23, 1987, and will take effect on and
after July I, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
gooen 456 Munici~x~l Building 215 C~umh Avenue, S.W. Roanc~e, Vltgin~a 24~11 (703) 98t-254'~
Office c~ the City Clerk
March 25, 1987
File #112-188
Mr. Donald C. Reid
Mana~er-~oanoke
3433 Brambleton Avenue, S.
Roanoke, Virginia 24018
Dear Mr. Reid:
I am enclosing copy of Ordinance No. 28562, amending and reor-
daining the Code of the City of Roanoke (1979), as amended, by
the addition of a new Article XIII, Special Tax on Consumer~__o_f_
Local Telephon~__.S.e~i.~, to Chapter 72, Taxati,)a; such new
Article XIII imposing a special tax on the consumers of telephone
service pursuant to §58.1-3813, Code of Virginia (1950), as
amended, and providing for the amount of such tax,
collection, duties of local officials with respect to such tax,
exemptions and penalty for failure to pay, which Ordinance was
adopted by the Council of the City of Roanoke on first reading on
Monday, March I6, 19~7, also adopted by the Council on second
reading on Monday, March 23,~ 19~7, and will take effect on and
after July 1, I987.
~incerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 MuniciDal Building 2t50~urch Avenue, S.W. Roanoke, Virginia 24Gt I (703) 981-2541
IN THE cOUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd ~y of March, 1987.
No. 28562.
AN ORDINANCE amending and reordaining the Code of the City
of Roanoke (1979), as amended, by the addition of a new Article
XIII, Special Tax on Consumers of Local Telephone Service, to
Chapter 32, Taxation; such new Article XIII imposing a special
telephone service pursuant
as amended, and providing
collection, duties of
to §58.1-3813,
for the amount
local offi-
tax on the consumers of
Code of Virginia (1950),
of such tax, procedures for
cials with respect to such tax, exemptions and penalty for fail-
ure to pay; and further providing for an effective date.
WHEREAS, 958.1-3813, Code of Virginia (1950). as amended,
authorizes a city which has established an enhanced 911 emergency
telephone system to impose a special tax on the consumers of tele-
phone service; and
WHEREAS, this Council, after consideration of the reports of
the City Manager upon this subject and after an opportunity for
citizens of this City to be heard upon this matter pursuant to
§58.1-3007, Code of Virginia (1950), as amended, finds: (1)
that an E-911 system as hereinafter defined will be installed in
this City; (2) that the telephone company has central office
equipment which will permit such system to be established; and
(3) that it is necessary to levy a special tax on consumers of
local telephone service to first be utilized solely for the
initial capital, installation and maintenance costs of the E-911
system, and, when .~pital
recovered, to be reduced
ring maintenance costs only;
THEREFORE, BE IT ORDAINED by the Council
noke as follows:
1. The Code
and installation costs have been fully
to the level necessary to offset recur-
of the City of Roa-
of the City of Roanoke (1979),
as amended,
shall be amended and reordained by the addition of a new Article
XIII, Special Tax on Consumers of Local Telephone Service, con-
sisting of §§32-275, Definitions, 32-276, Tax levied; amount,
32-277, Duty of seller to collect,
local officials, 32-278, Seller's
32-280, Exemption of governmental
report and remit; duties of
records, 32-279, Computation,
agencies, 32-281, Failure to
pay; penalty, and 32-282, Compensation of seller, to Chapter 32,
Taxation, such new Article XIII to read and provide as follows:
ARTICLE XIII. SPECIAL TAX ON CONSUMERS
OF LOCAL TELEPHONE SERVICE.
§32-275. Definitions.
The following words and phrases when used in this
Article shall have the following respective meanings,
except where the context clearly indicates a different
meaning:
E-911 system. The phrase "E-911 system" shall mean a
telephone service which utilizes a computerized system
to automatically route emergency telephone calls placed
by dialing the digits "911" to the proper public safety
answering point serving the jurisdiction from which the
emergency telephone call was placed. An E-911 system
includes selective routing of telephone calls, automatic
telephone number identification and automatic location
identification performed by computers and other ancil-
lary control center communications equipment.
Local telephone service. The
service" shall mean switched
vice.
phrase "local telephone
local exchange access ser-
- 2 -
Public safety"tgency. The phrase "public safety agency"
shall mean a functional division of a public agency
which provides fire fighting, police, medical or other
emergency services or a private entity which provides
such services on a voluntary basis.
Public safety answering point. The phrase "public
safety answering point" shall mean a communications
facility operated on a twenty-four hour basis which
first receives E-911 calls from persons in an E-911
service area and which may. as appropriate, direct-
ly dispatch public safety service or extend, transfer
or relay E-911 calls to appropriate public safety
agencies.
Purchaser. The word "purchaser" shall include every
person who purchases local telephone service.
Seller. The word "seller" shall include every person,
whether a public service corporation or not. who sells
or furnishes local telephone service.
$32-276. Tax levied; amount.
There is hereby imposed and levied by the City
upon every purchaser of local telephone service a tax
in the amount of forty-six cents ($0.46) per month
per telephone line. This tax shall be paid by the
purchaser to the seller of local telephone service
for the use of the City to pay the initial capital,
installation and maintenance costs of the E-911 sys-
tem. When capital and installation costs have been
fully recovered, such tax shall be reduced to the
level necessary to offset recurring maintenance costs
only.
§32-277. Duty of seller to collect, report and remit;
duties of local officials.
(a) It shall be the duty of every seller in act-
ing as the tax collecting medium or agency for the City
to add the amount of the tax imposed and levied by this
Article to all periodic bills it renders to non-exempt
purchasers of local telephone service and to collect
the tax imposed and levied by this Article for the use
of the City from purchasers at the time it collects
charges for local telephone service. The taxes col-
lected during each calendar month shall be reported
by each seller to the Commissioner of Revenue of the
- 3 -
City, separately from any other local taxes being col-
lected by the"-§eller on behalf of the City, on or
before the fifteenth day of the calendar month there-
after, together with the name and address of any pur-
chaser who has refused to pay the tax. Simultaneously
'therewith. the seller shall file a copy of such report
with and remit to the City Treasurer the taxes so col-
lected and reported. The report required by this sec-
tion shall be in the form prescribed by the Commissioner.
(b) The City Treasurer shall be charged with the
power and duty of collecting the tax levied and imposed
by this Article and shall cause the same to be paid into
the general treasury of the City.
§32-278. Seller's records.
Each and every seller shall keep complete records
showing all purchases of local telephone service in the
City, which records shall show the price charged against
each purchaser with respect to each purchase, the date
thereof and the date of payment thereof and the amount
of tax imposed under this Article. Such records shall
be kept at the seller's offices for a period of three
years for inspection by the duly authorized agents of
the City at reasonable times during normal business
hours, and the duly authorized agents of the City shall
have the right, power and authority to make transcripts
or copies thereof during such times as they may desire.
132-279. Computation.
In all cases where the
for local telephone service
other than monthly, the tax
be applied to each month or
by such billing.
seller collects the price
on some periodic basis
imposed by §32-276 shall
fraction thereof covered
§32-280. Exemption of governmental agencies.
The United States of America, the Commonwealth
of Virginia and the political subdivisions, agencies,
boards, commissions and authorities of the United
States and Commonwealth are hereby exempted from pay-
ment of the tax imposed and levied by this Article.
§32-281. Failure to pay; penalty.
Any purchaser who fails, refuses or neglects to
pay the tax hereby imposed and levied and any seller,
- 4 -
or any officer, agent or employee thereof, who vio-
lates the provisions of this Article shall be guilty
of a Class 4 misdemeanor. Conviction shall not re-
lieve any person from payment of the tax imposed by
this Article. Each failure, refusal, neglect or
violation and each day's continuance thereof shall
constitute a separate offense.
32-282. Compensation of seller.
Whenever the tax levied by this Article is col-
lected by the seller acting as a tax collecting medium
or agency for the City and remitted by the seller to the
City in accordance with §32-277, such seller shall be
allowed as compensation for the collection and remit-
tance of this tax, three percentum (3%) of the amount
collected. The seller shall deduct this compensation
from the remittance made to the City Treasurer in
accordance with §32-277.
2. This ordinance
after July 1, 1987, and
nance shall be applied
after July 1, 1987.
3. The City Clerk is directed
of this ordinance by certified mail,
to H. R. Stallard, Registered Agent
shall be in full force and effect on and
the tax imposed and levied by this ordi-
to bills for local telephone service dated
to forward an attested copy
return receipt requested,
for C & P Telephone, 703 E.
Grace Street, Richmond, Virginia 23219, so that such attested
copy will be received by the Registered Agent at least sixty (60)
days prior to July 1, 1987.
ATTEST:
City Clerk.
- 5 -
ROANC)KE TIMES ~ WORLD-NEWS
A,' NUMBEP - 30614528
PUBLISHER'S FEE - $36.48
CITY OF ROANDKE
C/g MARY F PARKER
CiTY CLERKS OFFICE
~LOM 456 HUNICiPAL BLDG
POANOKE VA 24011
CITY
'87 HAP16 ~'~ ~?
STATE OF VIRGINIA
~ ITY OF RCANOKE
AFFIDAVIT OF
PUBLICATION
I, ITHE UNDERSIGNED) AN OFFICER OF
TIMFS-WCRLD CORPORATION~ WHICH COR-
PORATION IS PUBLISHEF OF TttE ROANOKE
lIMES & WOFLD-NEWS, A DAILY NEWSPAPER
PUBLISHED IN ROANOKE~ IN THE STATE OF
V IRGINIA~ DO CERTIFY THAT THE ANNEXED
qOTICE WAS PUBLISHED IN SAID NEWSPAPERS
ON THE FOLLOWING DATES
03/09187 MORNING
WITNESS, THIS 10TH DAY OF MARCH 1987
......
OFFICE&'S SIGNA~fUP, E
NOTICE OF PUBLIC HEARING
At the direction of Roanoke City Council, notice is
hereby given that the City Manager, pursuant to §58.1-3813,
Code of Virginia (1950), as amended, proposes to recommend
to City Council a special tax on
service in the City in the amount
per month per telephone line for
the consumers of telephone
of forty-six cents ($.46)
the purpose of partially
defraying the costs of an enhanced 911 telephone system.
A public hearing will be held before the Council of the
City of Roanoke on Monday, ~rch 16, 1987, at 2:00 p.m., in
the City Council Chambers, Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia 24011, at which time citi-
zens of the locality shall be given an opportunity to appear
before and be heard by City Council on the subject of the
proposed special tax on consumers of telephone service.
GIVEN under my hand this 6th day of March, 1987.
Mary F. Parker
City Clerk
Note to Publisher:
Please publish in full once on l~nday, March 9, 1987,
in the Roanoke Times & '~brld News, Morning Edition. Please
mail bill and affidavit of publication to:
Mary F. Parker, City Clerk
456 Municipal Building
Roanoke, Virginia 24011
Roanoke, Virginia
........ ~ March 16, 1987
CITY[ :"~' ~ ~I~ ,
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Special Tax On Purchasers Of Local Telephone
Service for certain costs of Enhanced Emergency
Telephone Service.
I. BACKGROUND
ae
E9-1-1 System was approved for implementation by City
Council on July 22, 1985. System is made up of the
following:
E9-1-1 Capability for Roanoke City residents/
businesses;
Computer-Aided Dispatch (C.A.D.) hardware/software
to enhance E9-1-1 capability;
Mobile Digital Terminals to enhance police and
fire information capability from the field; and,
Communication consoles and related radio equipment
to modernize the City's communications center so
that the entire system will function properly.
Fundin9 of system was to be accomplished in two ways:
Up-Front Capital Expenses Council's desire not
to burden the consumer with these costs was
promoted by allocating $1,000,000 in the 1985-89
Capital Improvements Program.
Other Capital And Recurring Maintenance Costs were
to be handled by levying a special tax on con-
sumers of telephone services at a per telephone
line cost sufficient to fund the C.A.D. hardware/
software and maintain the system without a general
fund subsidy. Currently this tax is estimated to
be $0.46 per telephone line.
E9-1-1 Special Tax
March 16, 1987
Page 2
II. Current Situation
E9-1-1 Call System Agreement with C & P Telephone
Company has been executed pursuant to Council Ordinance
No. 27783, thereby allowing E9-1-1 service to go on
line October 5, 1987.
System enhancements (C.A.D., Mobile Digital Terminals,
Communications Consoles and related radio equipment)
have been bid and are also the subject of two other
reports on this agenda.
Special Tax on Consumers of Telephone Service needs to
be levied so that revenue collection by C & P occurs in
time to provide the funds needed to pay capital and
recurring maintenance costs on the system.
Public hearing is required by State code prior to
adopting an ordinance that would authorize the special
tax levy and establish the special tax rate.
III.
ISSUES
A. Funding
B. Implementation Date
IV. ALTERNATIVES
Adopt the Attached Ordinance Imposing a Special Tax on
the purchasers of telephone service for the purpose of
funding for capital and recurring maintenance costs of
the Emergency Telephone System and Ancillary
Communications equipment necessary to implement E9-1-1
concurrently with other Valley governments in October,
1987.
Funding - Section 58.1-3813, Code of Virginia,
authorizes recovery of capital and installation
costs as well as recurring costs for maintaining
the system. The special tax for the City of
Roanoke will be for capital and recurring
maintenance costs. Factors which will influence
tax revenue are exemptions (Federal, State, Local
government phones, as per State Code) and the
actual number of phones in service when the system
E9-1-1 Special Tax
March 16, 1987
Page 3
is put on line. Based on current telephone
company information, the total number of lines in
the City is 51,026 less 3,290 exempted, the total
lines for tax purposes being 47,736. Our best
estimate of costs plus 3% collection fee as
specified in the State Code is $21,939 per month.
This will require a $0.46 Special Tax per line per
month upon every purchaser of local telephone
service. Cost projections are as follows:
-- Telephone Charges/E9-1-1 System $ 8,000/mo.
-- Computer-Aided Dispatch System 12,000/mo.
-- Contingency Reserve 1,300/mo.
-- 3% C&P Collection Fee (per State Code) 639/mo.
Total Estimated Costs
$21,939/mo.
Implementation Date - The effective date of the
ordinance should be July 1, 1987. This will
provide funding for services, start-up capital
and contingencies associated with project
implementation. October 5, 1987 is the turn-on
date for E9-1-1 as recommended by the Roanoke
Valley Regional E9-1-1 Planning Committee. On
September 9, 1986, at a meeting of all Valley
governments and the C & P Telephone Company,
the specific date of October 5, 1987 was selected
for Valley-wide turn-on. All parties agreed to
that date.
Do Not Adopt the Attached Ordinance Imposin~ a Special
Surcharge.
Fundin~ - An alternate funding source in the
amount of approximately $21,000.00 per month will
be necessary. The financial resources in the 1985
Bond Issue are for capital outlay only and no
recurring funding was provided.
2. Implementation Date - October 5, 1987 is the turn-
on date as agreed to by all Valley governments.
E9-1-1 Special Tax
March 16, 1987
Page 4
IV. RECOMMENDATION
City Council Concur in Alternative "A" - by adopting
the attached Ordinance imposing a special tax on the
purchasers of telephone service as authorized by
Section 58.1-3813, Code of Virginia (1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:AB/js
CC:
Mr. Joel M. Schlanger, Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. George C. Snead, Director of Administration and
Public Safety
Mr. Alfred Beckley, Manager of Communications
Attachment "A" - Ordinance No. 27783
Attachment "B" - E9-1-1 Implementation Committee
ATTACHMENT "A"
5A3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of September, 1985.
No. 27783.
AN ORDINANCE accepting the proposal submitted by C&P Tele-
phone Company to provide E-9-I-I telephone system to the City;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The proposal submitted by C&P Telephone Company to pro-
vide E-9-1-1 telephone system to the City for a non-recurring
cost of $143,733.33, and a monthly recurring cost of $7,363.85,
as more particularly set forth in the City Manager's report of
September 9, 1985, is hereby ACCEPTED.
2. The City Manager is authorized to execute and file an
application for such service with such Company.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and ghis
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
A~ACHMENT "B"
E9-1-1/ CAD IMPLEMENTATION CO~4/'~'"~E
George C. Snead, Jr., Director, Administration and Public
Safety (Chairman)
William F. Clark, Director, Public Works
D. Darwin Roupe, Manager, General Services
William M. Mullins, Jr., Manager, Signals and Alarms
Archie W. Harrington, Manager, City Information Systems
Barry L. Key, Manager, Budget and Systems
Alfred Beckley, Manager, Communications
Billy N. Akers, Deputy Fire Chief
Thomas M.
Warren E.
C. Scott
Ronald L.
Reid, Commander, Police Department
Trent, Manager, Emergency Services
Cassell, Technical Services Administrator, CIS
Wade, Dispatcher Supervisor II, Communications
Coy L. Weaver, Acting Systems Development Administrator, CIS