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HomeMy WebLinkAboutCouncil Actions 02-17-87· ~ 28524 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL February 17, 1987 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call· ~. Bowl~ ~ absek~t. The invocation will be delivered by :F~P~-~as~-o-~-~-~p~-~l-o~-Eu-t~ere-n--(~)~ul-c-h~ Mayor Taylor. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Presentation of the Distinguished Budget Preparation Award· Mr. Frank P. Turk, representing the Government Finance Officers Association. C~y~i~d overt. BID OPENINGS A. Bids for Blue Hills Drive Extension, Phase I and II. Five bids w~re refey~ted to a committee composed of Messrs. Garland, Cl~tk and Kx~. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED 8Y ONE MOTION IN THE FORM LISTED BELOW· THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS· IF DISCUSSION IS OESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-! C-2 Minutes of the regular meeting of Council held on Monday, January 12, 1987; the special meeting held on Tuesday, January 20, 1987; the regular meeting held on Tuesday, January 20, 1987; the special meeting held on Monday, January 26, 1987; and the regular meeting held on Monday, January 26, 1987. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Council member James O. Trout requesting an Executive Session to discuss a personnel matter, pursuant to Section 2.l-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. (1) C-3 C-4 C-5 A report of :he City Manager requesting an Executive Session to discuss the disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene iA Executive Session to discuss the disposi- tion of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. A report of the City Manager requesting an Executive Session to discuss acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. Qualification of Richard A. Rife as a member of the Board of Zoning Appeals for a term of three years ending December 31, 1989. RECOMMENDED ACTION: Receive and file. Requ~t of the City Manager for an ExeoJ~ive S~siont~ discuss a mat~errelatin~ to disposition of publicly he~d property. REGULAR AGENDA Hearing of Citizens Upon Public Matters: Presentation of an annual report on the activities of the Industrial Development Authority of the City of Roanoke. Mr. Jack C. Smith, Chairman, Spokesman· Rece~Lved and fred. b. Presentation of the 1986 Annual Report and 1987 Work Program for the City Planning Commission and 'Planning staff. Mrs. Susan S. Goode, Chairnan, Spokesman· Rece~Lved and fx:~!~ and the requ~t for additional staff assistance was referred to the City Manage Petitions and Communications.-~or report du~in~ 1987-88 budget study. A communication from the Roanoke City School Board requesting the appropriation of $93,246.00 for Vocational Education equipment. Adopted Orc~Cnance No. 28524 (6-0). A communication from the Roanoke City School Board requesting the transfer of $130,896.00 from the FY86 Chapter I Winter Program to the FY86 Chapt.er I Carryover Program, to expend the balance of the FY86 Chapter I allocation. Received and filed. The t~a~fer of f~nds wa~ included in 0rd~e No. 28524. (2) A communication from the Roanoke City School Board requesting that the necessary appropriation adjustments be made in connection with the close-out of 24 completed school grants· Adopted Ordim~nce No. 28525 (6-0). 5. Reports of Officers; a. City Manager: Briefings: None. Items Recommended for Action: A report with regard to an agreement between Norfolk Southern Corporation and the City of Roanoke for construction of a storm drain under siding on Whitmore Avenue, S. E. Adopted 0rdin~nce No. 28526 (5-0, Mr. Trou~ab~tz~Lned from voting). A report requesting funds for snow emergency opera- tions, January 22-28, 1987. Adopted Ordinance No. 28527 (6-0). A report recommending execution of a license for Pipe Line Facility with the Norfolk and Western Railway Company for the Mud Lick Creek Sanitary Sewer, Phase I. Adopted Ordinance No. 28528 and 28529 (5-0, Mr. Trout abstained from voti. A report recommending execution of an amendment to the Contract for Services with the Roanoke Redevelopment and Housing Authority, to provide for the administra- tion of the Section 312 Program. Adopted Ordi~nce No. 28530 (6-0) A report concurring in a report of the Bid Committee recommending the purchase of one new loader/backhoe from Shelton-Witt Equipment Corporation, for the total amount of $29,675.95. Adopted Ordinance No. 28531 (6-0). 6. A report concurring in a report of the Bid Committee recommending that the bid of Southern Paint Products, Inc., to supply 6,130 gallons of traffic paint, for the total amount of $23,160.90, be accepted. Adopted Ordinance No. 28532 (6-0). 7. A report with regard to a report of the Bid Committee pertaining to the purchase of three 3/4 ton Utility Service pick-up cab/chassis and utility bodies. Adopt~H Ordinance No. 28533 (5-0, Mr. Bowers abst~ned from voting). Director of Finance: 1. A report regarding appropriations transfer for Internal Service Fund charges· Adopted Ordinance No. 28535 (6-0). Reports of Committees: a. A report of the committee appointed to study the bid received for a Fire Suppression System, Halon 1301 Computer Room in Municipal North· Mr. Robert A. Garland, ............... ............................. 1 8. A report of the Cdty Manager ~ regard to an option agreement m~th Adva~ Stor~ Co., Inc. Adopt~)0rdinance No. 28534 (6-0). 10. O. A report of the committee appointed to tabulate bids received for site grading ac Advance Stores Company, Inc., in the Roanoke Centre for Industry and Technology. Mr. Robert A. Garland, Chairman. Adop£ed Ord. L~ce No. 28537 (6-01 0rdin~nce No. 28538 (6-0). Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28518, on second reading, rezoning a certain tract of land located between 3029 Yardley Drive, N. W., and the Plaza Motel, 4511 · Williamson Road, N. W., designated as Official Tax No. ~170424, from RS-3, Single-Family Residential District and C-2, General Commercial District, to RG-1, General Residential District, subject to certain proffered conditions. Adopted Ord~LnoJlce. No. 28518 (6-0). Motions and Miscellaneous Business: a. Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: (4) DATE: TO: FROM: SUBJECT: RECEIVED CITY CL~!~T<Y?~ O)~K~O~NOKE, VIRGINIA ~.er ep. ~tm~nt December 1, 1986 Mary F. Park~l~City Clerk Barry L. Key, Manager of Budget & Systems Presentation of Distinguished Budget Preparation Award from Government Finance Officers Association Please reserve space on the City Council agenda for December 15, 1986, for the presentation of the Distinguished Budget Preparation Award from the Government Finance Officers Association. This award will be presented by Mr. Frank P. Turk, Director of Finance for the City of Salem, and the Virginia State Representative from the Government Finance Officers Association. Thank you for your assistance in this matter. BLK:mds MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Council February 11, 1987 Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: This is to request an Executive Session on Tuesday, February 17, 1987, to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, ~James O. Trout Council Member JOT:js Room 456 Munlclpol Building 215 O'~urch Avenue, S.W. Roanoke, ~rginla 2401 '~ (703) 98'!-2541 RECEIVED Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Please reserve space on today's Agenda for an Executive Session to discuss the disposition of publicly held property pursuant to Section 2.1-344-(a)(2) of the Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/a cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance '87 FF:, 11 ~ S :2_ Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda for an executive session to discuss acquisition of real property for public purpose in accordance with Section 2.1-344(a)(2) of the Code of Virginia. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm cc: City Attorney Director of Finance Or, ce of ~e City Cler~ February 20, 1987 File #15-51 Mr. L. Elwood Norris, Chairnan Board of Zoning Appeals 3818 Park Lane, S. W. Roanoke, Virginia 24015 t)ear Mr. Norris: This is to advise you t~at qic~ard A. Rife has qualified as a member of the Board of Zoning Appeals for a term of three years ending December 31, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. Ronald H. Hiller, Building Commissioner Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 0-2 Oath or Afflrmafionrot : ,ce State o] Virginia, Cirri o] Roanoke, to .wit: I, Richard A. Rife '87 FEI:! 10 f~ 1:4: _, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a meister of the 'Joard of Zoning A~opeal~ for a terl~ of ti~re~ years ending December 31, 19~D, according to the best of my ability. So help me God. Subscribed and sworn to before me, this Deputy Clerk December 19, 1986 _y File #15-51 Mr. Richard A. Rife 2258 Memorial Avenue, S. Roanoke, Virginia 24015 Dear Mr. Rife: At a regular meeting of the Council of the City of Roanoke held on Monday, December 15, 1986, you were reelected as a member of the Board of Zoning Appeals for a term of three years ending December 31, 1989. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric . cc: Mr. L. Elwood Norris, Chairman, 3818 Park Lane, S. W., Roanoke, Virginia 24015 Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator ROOn'1456 /~unlc:lf3alBulldlng 215Chur'dnAve~que, S.W.l~3anoke, Vlrglnlo24011 (703)981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 15th day of December, 1986, RICHARD A. RIFE was reelected as a member of the Board of Zoning Appeals for a term of three years ending December 31, 1989. Given under my hand and seal of the City of Roanoke this 19th day of December, 1986. City Clerk CITY FElt12 Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda for an Executive Session to discuss disposition of publicly held property in accordance with Section 2.1-344(a)(2) of the Code of Virginia. Respectfully submit!~$Fd, W. Robert Herbert City Manager WRH:WFC:afm cc: City Attorney Director of Finance Or, ce of the GtyGerk February 20, 1987 File ~109-207 Mr. Jack C. Smith, Chairman Industrial Development Authority 14 West Kirk Avenue Roanoke, Virginia 24011 Dear .~lr. Smith: Your presentation of an annual report on the activities of the Industrial Development Authority of the City of Roanoke, was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. i)n motion, duly seconded and adopted, the report was received and Filed. Si rice rely, Mary F. Parker, CMC City Clerk MFP: ra Room 456 Municipal Building 215 Church Avenue, S.W. Raonoke, 'virginia 2401 t (703) 98t-2541 Jack C. Smith Chairman 14 West Kirk Avenue Roanoke, Virginia 2401 Febr"uar, y 10, 1987 Telephone (703} 344-5188 Mayor, Noel C. Taylor` and Roanoke City Council Members Dear` Mayor` Taylor- and Council Members: I would like to be placed on the Council agenda for` Tuesday, Febr,uary 17, 1987, to give an annual ~epoot on the activities of the Industr,ial Development Author,ity of the City of Roanoke, Virginia. Enclosed ace copies of the Activities Repor~c, as well as cOpies of the year-end F-[nanc[al Statement. Thank you. S incer'etys //'~ JACK C, SMITH CHAIRMAN JCS: mb INDUSTRIAL REVENUE BOND FINANCING ACTIVITIES OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE. A__V. iRGiNiA CALENDAR YEAR 1986 1/TOTAL RESOLUTIONS 1/TOTA L C LOS ED 2/NEW JOBS CREATED 2/ANNUAL PAYROLL 2/LOCAL TAXES BY COMPANY 3/LOCAL TAXES BY EMPLOYEES 2/ANNUAL LOCAL EXPENDITURES FOR GOODS AND SERVICES 9 $34., 850, 000 6 11., 100,000 491 7,534,000 170~998 377,132 1 · 577,000 1/ROANOKE INDUSTRIAL DEVELOPMENT AUTHORITY RECORDS 2/FISCAL IMPACT STATEMENTS 3/CITY OF ROANOKE ANNUAL REPORT CITY OF ROANOKE ASSESSOR'S OFFICE DECEMBER 1986 INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 1986 Jack C. Smith Robert W. Woody Margaret R. Baker Shirley L. Coleman OFFICERS Chairman Vice Chairman Secretary-Treasurer Assistant Secretary - Treasurer John J. Butler Jack C. Smith W. Bolling I~ard Robert W. Woody Samuel H. McGhee, III Stanley R. Hale Russell O. Hannabass DIRECTORS Terms Expiring October 20, 1987 1987 1986 1986 1988 1989 1989 TABLE OF CONTENTS ACCOUNTANTS' OPINION BALANCE SHEET STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NOTES TO FINANCIAL STATEMENTS PAGE 2 3 P.O. BOX '1629 340 WEST CAMPBELL AVENUE ROANOKE, VIRGINIA 24008-'1629 Telephone [703) 344-433~ MEMBEr~ AMEI~CAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Honorable Mayor and Member~ of City Council and Board of Directors of the Industrial Development Authority City of Roanoke, Virginia We have examined the balance sheet of the Industrial Development Authority of the City of Roanoke as of June 30, 1986 and 1985, mhd the related statement of revenues, expend~ture~ and changes in fund balsnce for the fiscal years then ended. Our examfnation was made in accordance w~th generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary ~n the circumstances. In our opinion, the accompanying financial ~tatements present fairly the financial position of the Industrial Development Authority of the City of Roanoke, Virginia at June 30, 1986 and 1985, and the results of operations and changes in fund balance for the years then ended, in conformity with generally accepted accoumting principles applied on a consistent basis. Romnoke, Virginia December 15, 1986 INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA BALANCE SHEET ASSETS Cash in bank Checking Money Market savings June 30, 1986 1985 $ 1,705 $ 6,126 24,983 14,864 $26.688 $20,990 LIABILITIES AND FUND BALANCE Fund balance $26,688 $20.990 The notes to financial statements are an integral part of this statement. -2- INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE REVENUES Application fees Closing fees Fees to be refunded to attorney Interest Total revenues EXPENDITURES Chamber of Commerce expenses for applications & closings Computer and file cabinet for the Chamber of Co~m~erce Professional fees Fees refunded to attorney Chamber of Commerce dues Travel expense Miscellaneous Year Ended June 30 1986 1985 $13,000 $12,000 5,925 12,931 3,000 2,900 1,122 1,256 23,047 29,087 12,987 15,316 - 4,333 1,250 1,500 3,000 2,900 i00 - - 492 12 - Total expenditures EXCESS TO FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING 17,349 24,541 5,698 4,546 20,990 16,444 $26,688 $20.990 The notes to financial statements are an ~ntegral part of th~s statement. -3- INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA NOTES TO FINANCIAL STATEMENTS June 30, 1986 1. CREATION AND PURPOSE: The Industrial Development Authority of the City of Roanoke, Virginia, is a political subdivision of the Commonwealth created by the Council of the City of Roanoke on October 2], 1968, pursuant to Chapter 33, T~tle 15.1 Code of Virginia (1950), as amended (Industrial Development Revenue Bond Act). The Authority promotes industry and develops trade by inducing manufacturing, industrial, governmental, and commercial enterprises to locate or remain in Roanoke. To this end, the Authority issues low-interest, tax-free industrial revenue bonds to acquire and improve property and equipment which is then sold or leased to the enterprise at terms necessary to retire the financing. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: The financial statements have been prepared on the modified accrual basis under which revenues are recorded when received and expenditures are recorded at the time the liabilities are incurred. 3. LIMITATION OF LIABILITY AND EVENTS OF DEFAULT: The Authority has issued revenue bonds and notes to acquire and finance improvements of property and equfpment which are immediately sold or leased. The notes and bonds, as to principal and interest, are payable solely from lease payments or payments on notes receivable. The long-term leases are essentially sales agreements as the lessees have a bargain purchase option to acquire the property at the expiration of the lease. The Authority does not reflect in its accounts any incidences of ownership in the properties. In the event of default by the lessee or note makers, the holders do not have recourse from the Authority, but must obtain indemnity from the lessee, note maker or by sale of the property. Bonds and notes issued pursuant to the provisions of the Industrial Development and Revenue Bond Act are not deemed to constitute a debt of the Commonwealth or any political subdivision thereof, and are guaranteed by the Authority only to the extent of revenues and other security pledged under the terms of the individual agreements. However, the Authority and the City of Roanoke, Virginia may choose at their option to assume responsibility for the debt issues in the event of default to preserve the credit rating of the Authority for future issues. The BFP partnership project is currently in default due to the delinquent status of the note. Collection efforts are being pursued by the noteholder and the ultimate outcome of these efforts is not determfnable at this time. Two of the four partners have filed for liquidation as individuals in U.S. Bankruptcy Court. 4. REVENUE BONDS AND NOTES: As of June 30, 1986, the Authority has issued and outstanding $182,858,781 of Industrial Development Revenue Bonds and Notes, pursuant to Chapter 33, Title 15.1 of the Code of Virginia (1950), as amended. These debt issues are not included in the accompanying financial statements since the Authority ia not liable for their repayment, as discussed in Note 3. The following information as to original ~ssue amount, balance at June 30, 1986, and purpose, was obtained from correspondence with the trustees, fiscal agents, or noteholders/bondholders of the various projects: -4- IS~DUSTRIAL DEVELOPM NOTES T Industrial Revenue Notes: Noland Company, dated August 1, 1978 Transport Properties, dated January 5, 1979 Carter Lift, Inc., dated January 15, 1979 Crickenbsrger Land Co., dated August I, 1979 R. W. McCollum Co., Inc., dated September 14, 1979 Richard W. Wagner, dated November 8, 1979 Virginia First Savings and Loan Association, dated February 1, 1980 DC Land Associates, dated March 24, 1980 D & J Investment Co., dated April i, 1980 Harris Equities( Mary Linda Properties), dated April 14, 1980 Raymond J. Fox, dated April 17, 1980 American Motor Inns, dated May 1, 1980 Tugg Land Associates, dated June 1, 1980 Blue Ridge Medical Land Associates, dated June 1, 1980 H & S Development Associates, dated June 1, 1980 Marsar Associates, dated June 1, 1980 Medical Development Associates, dated June 1, 1980 Medical Specialty Associates, dated June i, 1980 G. Franklin Flippin, dated August 21, 1980 Blue Ridge Transfer Co., Inc., dated August 29, 1980 Universal Communications System, Inc., dated December 8, 1980 Woods, Rogers, Muse, Walker and Thornton, dated February 27, 1981 Roanoke Electric Steel Corp., dated March 11, 1981 Chief Rentals, dated March 17, 1981 Whiting Oil Co., Inc., dated April 2, 1981 N. B. Handy Co., dated April 28, 1981 -5- INDUSTRIAL DEVELOPM NOTES T Industrial Revenue Notes - Continued: Wen-Don Chemical Co., Inc., dated April 28, 1981 J. W. Burress, Inc., dated May 8, 1981 Save-X, U.S.A., Inc., dated August 5, 1981 Maury Strauss, dated March 26, 1982 Parkside Properties, dated June 8, 1982 House of Print, Inc., dated June 30, 1982 W. Price Fields (Burger King), dated August 25, 1982 M & V Partnership (N & W Associates), dated September 20, 1982 Commonwealth Building Associates, dated September 30, 1982 Lowe's of Roanoke, Virginia, dated October 12, 1982 Blue Cross/Blue Shield, dated October 15, 1982 Drs. Hollingsworth, Shiner, Start & Austin, dated November 22, 1982 Mason/Valcom, dated December 20, 1982 Dale-Weld, Inc. (T/A Arby's), dated December 21, 1982 ADS Properties, Inc., dated December 22, 1982 First & Merchants National Bank, dated December 29, 1982 Business Communications Systems, Inc., dated December 30, 1982 Tultex Corporation, dated December 30, 1982 Tultex Corporation, dated December 30, 1982 Cycle Systems, Inc., dated January 5, 1983 Hershberger Group, dated April 25, 1983 BFP Partnership, dated May 25, 1983 Progress Press, dated June 3, 1983 Shenandoah Life, dated June 15, 1983 Roanoke Memorial Hospitals, dated October 21, 1983 Roanoke Leggett Realty Associates, dated December 22, 1983 Harriet M. Waldrop, dated December 27, 1983 Commonwealth Building, dated July 30, 1984 H & H Properties, dated September 4, 1984 Woods, Rogers, Muse, Walker & Thornton, November 15, 1984 -6- INDUSTRIAL DEVELOPM] NOTES T( Industrial Revenue Notes - Continued: Roanoke Memorial Hospital, dated November 29, 1984 Virginia Plastics Company, Inc., dated December 19, 1984 David A. White, dated December 20, 1984 Firehouse Associates, dated December 27, 1984 Fink's Jewelers, Inc., dated December 28, 1984 Walters Printing & Manufacturing Co., Inc. dated June 28, 1985 Industrial Revenue Bonds: Macke VCS Vending, dated December 1, 1968 Halmode Apparel, Inc., dated February 1, 1977 ] Berglund Chevrolet, dated March 1, 1979 ] Halmode Apparel, Inc., dated May 1, 1979 Bank of Virginia, dated June 1, 1979 ~ Center Associates, dated December 1, 1979 S. H. Heironimus, dated March 1, 1980 Western Branch Diesel, dated March 1, 1980 Miller and Rhodes, dated April 30, 1980 ~ Freeway Corporation, dated December 4, 1980 Community Hospital of Roanoke Valley, dated January 22, 1981 1~ Boddie-Noell Enterprises, Inc., dated September 3, 1981 First Virginia Properties, dated October 15, 1981 NSW Corporation, dated December 9, 1981 3 W. W. Grainger, Inc., dated December 23, 1981 Wells Furniture Company, Inc., dated February 9, 1982 6 -7- INDUSTRIAL DEVFLOP] NOTES Industrial Revenue Bonds - Continued: Boddie-Noell Enterprises, Inc, dated May 14, 1982 Boddie-Noell Enterprises, Inc., dated June 25, 1982 John C. Nordt, dated September 28, 1982 Downtown Associates, dated December 29, 1982 Contracting Enterprises, dated June 29, 1983 Cooper Industries, Inc., dated December 14, 1983 W. S. Connelly & Co., Inc., dated December 14, 1983 Allied Stores Corporation, dated December 15, 1983 Carben Corporation, dated December 20, 1983 Nalmode Apparel, Inc., dated December 23, 1983 Lawrence Transfer & Storage Corporation, dated December 28, 1983 Blue Ridge Transfer Company, Inc., dated Ymrch 20, 1984 Community Hospital of Roanoke Valley, dated June 29, 1984 Brandon - McKinney, dated July 6, 1984 Walker Machine and Foundry Corporation, dated September 20, 1984 Do~town Associates, dated November 26, 1984 Lynn D. Avis, dated November 28, 1984 Carben Corporation, dated November 29, 1984 Ted Lansing Supply Company, dated December 18, 1984 Azmith Company, dated December 18, 1984 Roanoke Sales & Service, dated December 19, 1984 Fiber Com, Inc., dated December 20, 1984 Roanoke Memorial Hospital, dated December 28, 1984 (Series 1984) MFw Associates, dated December 27, 1984 -8- INDUSTRIAL DEVELOPMENT AUTHO NOTES TO FINANCI JU Industrial Revenue Bonds - Continued: Celebration Station (Area Corporation), dated December 31, 1984 1414 Franklin Road, dated August 29, 1985 Blue Ridge Transfer, dated August 29, 1985 Holdrens, dated September 9, 1985 Fiber Com, Inc., dated October 15, 1985 Triple S Realty, dated October 16, 1985 Parkside Properties, dated October 15, 1985 Gilbert/Milliron, dated November 27, 1985 Mechanical Development, dated November 27, 1985 Lewis Gale Building Corp., dated November 27, 1985 Roanoke Salem Plaza, dated December 11, 1985 Roanoke Memorial Hospitals, dated December 11, 1985 LaMaison Limited Partnership, dated December 12, 1985 Imaging Center, dated December 30, 1985 W.B. Clements, dated April 8, 1986 $2= (A) - Refinancing issue (B) As indicated in Note 3, the BFP Partnership N~ because of delinquent status of payments and two ~ in U.S. Bankruptcy Court. Statements received fo~ are in default as defined in the various agreemen~ -9- INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA NOTES TO FINANCIAL STATEMENTS - CONTINUED JUNE 30, 1986 5. PENDING PROJECTS: As of June 30, 1986, the Authority had approved inducement resolutions for the following projects on which approved bonds are expected to be issued in fiscal 1986-87. ProJect CSS Partnership Amount $5,000,000 Type of Date of Project Issue Renovate office 8/25/86 building Valley Rich Dairy 1,000,O00 Equipment & 8/15/86 Expansion Orvis, Inc. 4,500,000 Warehouse & N/A distribution facility Bruce Freeman 1,000,000 Building & renovation for medical facility 7/31/86 Center Properties 950,000 Refinancing building 8/12/86 -10- Office of ~e City ClerN February 19, 1987 File #109-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the 1986 Annual Report and 1987 Work Program for the City Planning Commission and Planning staff, which report was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. On motion, duly seconded and adopted, the report was received and filed and the request for additional staff assistance was referred to you for report during 1987-58 budget study. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra E~IC, cc: Mrs Mr Mr Mr Mr Mr Mr Mr Mr Susan S. Goode, Chairnan, Roanoke City Planning W. Robert Herbert, City Manager Earl B. Reynolds, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William M. Hackworth, Assistant City Attorney William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner/Zoning Commi ssion Administrator 456 Municil:~l Building 215 (~urch Avenue, S.W. Roanoke. Vlrginla 2401t (703) 98t-254t Roanoke City Planning Commission February 17, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Annual Report 1986 Work Program 1987 By authority of the full Commission, I am pleased to forward to you the Annual Report and 1987 Work Program for the Commission and Planning staff. 1986 has been an extremely productive and demanding year for both the Planning Commission and its support staff. We have accomplished much with the adoption of the Comprehensive Plan and the new Zoning Ordinance. Early in 1987 we expect to bring the new zoning map and then subdivision regulations to you. As you will see in the annual report, the Commission reviewed almost twice as many rezoning requests in 1986 as in 1985. Alley closures remained about the same, but subdivision requests increased by almost 40%. In addition, approximately 80 site plans were reviewed by staff. This activity indicates a continuing healthy development environment in the City which shows no sign of abating in the near future. At the Commission's annual organizational meeting the following officers were selected for the upcoming year: Chairwoman: Vice Chairman: Agent: Secretary: Susan S. Goode Michael M. Waldvogel John E. Merrithew Martha P. Franklin The new position of Agent was created this year in light of our revised land use ordinances. The Agent will act on behalf of the Commission on most matters related to zoning and subdivision. Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 961-2344 Members of Council Page 2 Our top priority for 1987 will be to work towards implementation of the Comprehensive Plan. This will include not only the new zoning map and subdivision regulations but also the establishment of neighborhood plans on a timely basis. Because of the success of the efforts so far, we feel it is imperative to build on the momentum we have going now. The citizens need to know the Comprehensive Plan we have put so much effort into is not going to be put aside. Taking this into consideration, along with the increased routine work caused by development demands within the City (rezonings, site plan review, etc.), the Planning Commission feels that an increase in Planning staff is essential. We strongly urge extra funds to enable the Office of Community Planning to carry out the detailed planning called for in the Comprehensive Plan and to keep the momentum in the neighborhood groups (both business and residential) going. Finally, I would like to commend the Commission members and staff support (including Bill Hackworth of the legal department) for all the many extra hours of work that were given to make the Comprehensive Plan and Zoning Ordinance a reality. The staff, faced with the absence of a director and an increased daily workload in addition to these demands, put in countless overtime hours and are to be commended for their efforts. We greatly appreciate the cooperation Council has given us this past year and look forward to another year of cooperation and progress in our long-range planning efforts. Sincerely, Susan S. Goode, Chairwoman Roanoke City Planning Commission SSG:mpf attachments cc: W. Robert Herbert, City Manager Earl B. Reynolds, Jr., Assistant City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William M. Hackworth, Assistant City Attorney William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner/Zoning Administrator Members, Roanoke City Planning Commission TABLE OF CONTENTS Annual Report 1986 Summary of Activities/Projects 1986 .... Summary of Development Activities - 1986, 1985 and 1984 ............ 1986 Attendance Record, Planning Commission . Plannin~ Activities 1987 Introduction ............ On-going Planning Commission Activities .... Activities Arising from the Comprehensive Plan. Participants ........... Appendix 1986 Rezoning Docket ....... 1986 Street and Alley Closure Docket. PAGE 1 3 4 5 6 7 11 i Sb/~ajly OF ACTIVITIES/PROJECTS - 1986 Roanoke Vision Comprehensive Plan The new Comprehensive Plan was completed in 1986. Roanoke Vision provided new direction to guide the City's continued growth and revitalization and established a noteworthy public participation process for citizen involvement and input. Revised Land Development Regulations Significant changes to the City's zoning and subdivision regulations had not been made since 1966. The objectives and action strategies established in the new comprehensive plan required major revisions to ~he existing regulations. A new zcning ordinance was written and was recently approved by City Council with strong community support. Revisions to the land subdivision regulations currently are under review. Rezonin~/S~ree[ Closures/Subdf%isi3n Review A more detailed description of the rezoning and street closure requests heard by the Commission is attached. The Commission reviewed 40 rezoning requests in 1986, almost twice that reviewed in 1985, and 14 street/aiie7 closures. Seventy-one subdivision requests totalling 311 acres were reviewed, which represented almost a 40% increase over 1985. Coordination of Land Development Boards Two Planning Commission members served on the City's Architectural Review Board for 1986. The Commission's staff also assisted the Board of Zoning Appeals in 1986 in their review of special exception permits and other issues involving community plannin8 and land use. Preliminary Neighborhood Plannin~ Through Roanoke Vision, a planning process and communication framework was developed which will enable the Commission and its staff to develop neighborhood plans for the City's neighborhoods, target needs, and identify changes which may be required. 2 DEVELOPMI~NT ACTIVITIEg 1986, 1985 and 1984 EEZONIN~: Petition~ Filed Petition~Approved by Council with proffered conditions without proffered conditions Petitions Denied by Council Petitions Withdrawn by Applicant Petitions Pending Council's Decision Files Closed (petitioner failed to provide information necessary for Commission or Council to rehear the petition) Average Number Times Petition Heard by Planning Commission 1986 40 18 7 2 9 4 1.3 1985 27 13 1 2 7 1 2 1.5 1984 23 11 6 1 3 0 1.5 STREET/ALLEY CLOSURES Petitions Filed Petitions Approved by Council Petitions Denied by Council Petitions Withdrawn by Applicant Petitions Awaiting Council's Decision Petitions Continued by Planning Commission Files Closed SUBDIVISIONS Residential: NW NE SW SE Commercial/Industrial NW NE SW SE Acres Subdivided Total Subdivisions 14 10 0 1 2 0 1 6 11 21 8 46 10 5 8 2 25 311.0 71 17 11 0 2 0 3 1 13 4 20 1 38 8 3 2 1 14 279.81 52 22 13 0 6 1 2 0 5 4 14 5 28 5 5 5 1 16 184.0 44 3 ATTENDANCE RECORD ROANOKE CITY PLANNING COMMISSION 1986 Number of Regular and Special Meetings Held by the Co~nission: 21 Commissioner Henry Boynton (January - April 16) John Bradshaw Paul Buford Susan Goode Richard Jones Charles Price William Sowers Michael Waldvogel Number of Absences 0 2 1 1 3 7 4 7 4 PLANNING ACTIVITIES - 1987 Over the past two years, City Council, the Planning Co~ission and the Office of Co~m~unity Planning have devoted themselves to the creation of a new Comprehensive Plan. City Council's adoption of the Plan in April, 1986, included the establishment of a Five-Year Action Schedule which sets out specific planning and development activities aimed at accomplishing the objectives of the Plan. The ultimate success of Roanoke Vision, despite the awards and national recognition it has received, will depend on the degree to which it is implemented and utilized as a mechanism for future growth. The Planning Commission is recommending that the planning activities outlined on the following pages be incorporated into the City administrations work program for 1987. These activities do not represent the complete Five Year Action Schedule. They include those, such as the neighborhood action plans, which will require a full five years to complete, which are on-going activities, or which are necessary to maintain the public support and energy ignited by the Roanoke Vision process. I. ON-GOING PLANNING COMMISSION ACTIVITIES Preparation of revised zonin~ ordinance and map. Text is complete except for minor changes and the map is at the staff review stage. Enactment of the ordinance should occur in - February or March. Preparation of revised subdivision ordinanc.. Text is at the staff review stage. Planning Commission review may commence in February. Review of rezonin~ petitions. Approximately 40 such petitions are expected during 1987. Review of street and alley closure applications. Based on past years, 15 to 20 such applications are expected. Subdivision reviews. Based on past trends, approximately 75-100 subdivision plats will require review. Site plan review. Approximately 80-100 such reviews are anticipated. G. Review of street name change applications. Liaison with adjoining municipalities. At least one joint meeting of local Planning Commissions should be held. Staff continues to work with other jurisdictions on an informal basis on such items as rezonings, street names, and other issues as they arise. Respondin8 to inquiries and requests for service, Staff will continue to spend a large portion of time responding to interdepartmental requests as well as citizen requests for information and assistance. II. ACTIVITIES ARISING FROM THE COMPRRW~wSIVE PLAN A. NEIGHBORHOOD PLANS ~ 1. Objectives me To implement the Roanoke Vision comprehensive plan neighborhood planning program. To regenerate neighborhood esteem and energy necessary to facilitate neighborhood self-help activities. Ce To identify and resolve land use and zoning issues in a comprehensive and participatory manner. To provide detailed capital and operating "needs" information in each neighborhood. To identify "self-help" opportunities in each neighborhood. 2. Process The process would entail our typical three or four workshop process which has proven successful in other areas (four workshops may be necessary in neighborhoods which are not organized). Citizen participation would include discussion during workshops, seeking participants prior to the workshops and verifying or gathering background data between workshops. Process would result in the following: a. Recommended zoning changes. Land use policies pertaining to rezonings and development issues. Recommended capital improvements, and/or "self-help" activities to be initiated by the neighborhood group. 3. Time Frame In order to complete 45 neighborhoods in the five year time frame considered in Roanoke Vision (1990), ten neighborhood plans must be completed each year. (This assume~ combining some neighborhoods.) Each neighborhood process will require approximately 12 weeks. Overlapping of the workload is essential. 7 B. IMPROVE ADMINISTRATIVE PROCESS 1. Objective me To ensure that the efforts of the Architectural Review Board (ARB), the Board of Zoning Appeals (BZA), and the Planning Commission (PC) are coordinated and in general compliance with the Roanoke Vision Plan. To offer developers, homeowners and other petitioners a coordinated and efficient review process. To offer the ARB and BZA improved levels of staff support. 2. Process Open discussions among all boards and commissions to identify issues and opportunities related to administrative procedures. Establish regular meetings between the Planning Commission, Architectural Review Board and the administrative staff. Enact changes in staff procedures to align them with any agreed upon changes. 3. Time Frame This process should be implemented immediately upon adoption of a new zoning ordinance and map. The process could be initiated in a series of two or three workshops designed to identify and resolve problems within the present administrative structure, establish goals and take advantage of any opportunities. These workshops would result in a strategy that could then be implemented by the Boards and Commission. Thereafter regular meetings of the ARB, BZA and PC could be scheduled to provide regular review and adjustment as may be necessary. C. PUBLIC EDUCATION 1. Objectives ao To facilitate public acceptance and understanding of new land use ordinances. io improve private/public relations relative to development. 8 c. To encourage faster and more comprehensive review of proposed development. 2. Process Conduct seminars with real estate, legal and development representatives and other interested groups. Prepare Zoning Handbook and development pamphlets for distribution. Continue to offer staff as speakers to organizations throughout the City. 3. Time Frame This process should be implemented immediately. The initial activity will be completion of the Zoning Handbook which is already in draft form. Thereafter pamphlets can be prepared on general or specific topics (zoning, subdivision, development plans, non-conforming uses, etc.) D. COMPONENT PLANS 1. Objectives To ensure that utility, transportation, airport plans and other similar planning efforts are carried out within the framework established by the goals established in the Comprehensive Plan. To better coordinate the provision and operation of city services and facilities. To coordinate the various planning efforts of city departments with the neighborhood planning program. 2. Process The component planning process should be initiated by the relevant city department with participation of the Planning Commission and planning staff. 3. Time Frame Several planning efforts are presently underway in the City: transportation, sewage treatment plant facility improvements, housing for the homeless, etc. The Comanission should undertake to become informed and involved in these planning programs as soon as possible. E. ORDINANCE REVIEW 1. Objectives me To ensure the functional integrity of the zoning and subdivision ordinances. be To eliminate any problems arising with the administration of the ordinances. Process The ordinance review process would entail a regular schedule of staff reports concerning any possible problems with the ordinance and regular Joint workshops with the Planning Commission, the Architectural Review Board and the Board of Zoning Appeals. Such meetings could identify possible issues such as trends in variance requests. 3. Time Frame This review process and, specifically the monitoring of development activities should be initiated immediately. Joint meetings of the Commission, ARB and BZA should occur approximately six months after ths new ordinances are enacted and should be held regularly thereafter. 10 III. PARTICIPANTS Office of Community Plannin~ is identified in the Comprehensive Plan as the City department responsible for all the activities outlined in the Five-Ysar Action Schedule except the component plans program. As such, the Planning staff will be responsible for providing logistical support such as clerical, graphic, and supervisory assistance; and planning expertise including data collection and analysis, report preparation, and mesting facilitation. Planning Commission involvement on specific activities will vary but overall the Commission will act in its capacity as an advisory body to City Council. The Commission will serve as liaison between City Council and those groups involved in each activity; attempt to coordinate the various planning activities with each other and the objectives of the Comprehensive Plan; and maintain a high public profile for the Five-Year Action Schedule. Other City departments will be needed in two cases. During the neighborhood planning process, City staff from various departments may be needed to provide background data and expertise related to their specific field. Component plans are to be prepared by the department most heavily involved with that particular component (utilities, sewage treatment, social services. . .). City Council will be requested to act on any recommendations resulting from the Five-Year Action Schedule related to rezonings, plan amendments, ordinance amendments, and other similar matters. 11 APPENDIX iii 0 v~ Office o~ the City C~erk February 20, 1987 File ~60-467 Mr. Joel M. Schlan§er Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28524, amending and reor- daining certain sections of the 1986-87 General and Grant Funds Appropriations, to provide for the appropriation of $93,246.00 for Vocational Education equipment, and the transfer of $130,896.00 from the FY86 Chapter I Winter Program to the FY86 Chapter I Carryover Program, to expend the balance of the FY86 Chapter I allocation, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enc. cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711 Peakwood Drive, S. W., Roanoke, Virginia 24014 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, p. O. Box 13105 Roanoke, Virginia 24031 ' Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, City Attorney Room456 MunlclpalBullcling 215ChurchAverl~e,S.W. Roanoke, Vlrg~ta24011 (703)981-254.1 4^ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28524. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General and Grant Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Education Instruction (1) ..................................... Other (2) ........................................... $51,050,623 29,794,099 223,767 Grant Fund Appropriations Roanoke City Schools Vocational Educational Equipment 86-87 (3) .......... FY 86 Chapter I Winter Program (4-20) ............... FY 86 Chapter 1 Carryover (21-42) ................... $ 9,073,168 93,246 797,828 630,896 Revenue Roanoke City Schools Vocational Educational Equipment 86-87 (43-44) ...... FY 86 Chapter I Winter Program (45) ................. FY 86 Chapter I Carryover (46) ...................... $ 9,073,168 93,246 797,828 630,896 (1) Comp. of Sec. Teachers (2) Transfers to Grant Fund (3) Equipment (4) Director (5) Teachers (6) Guidance (7) Aides (8) In Service Training (9) Nurses (10) Fixed Charges (11) Indirect Charges (12) Administrative Supplies (13) Testing (14) Teaching Materials (15) Medical Supplies (16) Equip. Maintenance (17) Administrative Travel (18) Instruc. Travel (19) Medical Travel (20) Instruc. Equipment (21) Director (22) Elem. Teachers (23) Secondary Teachers (24) Guidance Counselors (25) Clerical (26) Aides (27) Nurse (28) Social Security (29) Retirement (30) SGLI (31) Health Insurance (32) Indirect Costs (33) Administrative Supplies (34) Inservice Training (35) Testing (36) Instruc. Supplies (37) Medical Supplies (38) Equip. Maintenance (39) Administrative Travel (40) Instructional Travel (41) Medical Travel (42) Instructional Equip. (43) Local Match (44) Fed. Grant Receipts (45) Fed. Grant Receipts (46) Fed. Grant Receipts (001-060-6002-6015-0113) (001-060-6012-6065-0801) (035-060-6727-6015-0510) (035-060-6114-6001-0110) (035-060-6114-6001-0112) (035-060-6114-6001-0113) (035-060-6114-6001-0117) (035-060-6114-6001-0118) (035-060-6114-6001-0121) (035-060-6114-6001-0204) (035-060-6114-6001-0217) (035-060-6114-6001-0303) (035-060-6114-6001-030801) (035-060-6114-6001-0309) (035-060-6114-6001-0313) (035-060-6114-6001-0335) (035-060-6114-6001-0401) (035-060-6114-6001-0402) (035-060-6114-6001-0404) (035-060-6t14-6001-0510) (035-060-6117-6001-0110) (035-060-6117-6001-0112) (035-060-6117-6001-0113) (035-060-6117-6001-0114) (035-060-6117-6001-0116) (035-060-6117-6001-0117) (035-060-6117-6001-0121) (035-060-6117-6001-0204) (035-060-6117-6001-0206) (035-060-6117-6001-0208) (035-060-6117-6001-0210) (035-060-6117-6001-0217) (035-060-6117-6001-0303) (035-060-6117-6001-0307) (035-060-6117-6001-030803) (035-060-6117-6001-0309) (035-060-6117-6001-0313) (035-060-6117-6001-0335) (035-060-6117-6001-0401) (035-060-6117-6001-0402) (035-060-6117-6001-0404) (035-060-6117-6001-0510) (035-060-6727-1101) (035-060-6727-1102) (035-060-6114-1102) (035-060-6117-1102) $(93,246) 93,246 93,246 (28,289) (282,579) (33,561) (115,966) ( 1,609) (17,094) (133,721) 10,496) 116) 4,445) 2,322) 1,240) 9,100) 321) 1,218) 46 330) 2,152 43,645 27,465 9,339 500 26,508 21 18,139) 20,495 2,611 3,309 7,865 146 403) 2,239) 1,329 249) 7,200 264 ( 376) ( 145) ( 402) 46,623 46,623 (642,361) 130,896 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk CIT~ OF ~OANOK~, VA February 17, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Appropriation of Roanoke City School Grants I have reviewed for the School Board. The Vocational Education Equipment grant funded with 50% federal funds and 50% local funds. Funding for FY86 Chapter I Carryover program is 100% federal funding. I recommend that you concur with this request of the School Board. the attached request for appropriations is the JMS:dp ' \~irect~ce ~'~ ~li~ Edwin R, Feinour, Chairman William White, St,, Vice Chairman Donald Bartol Roanoke /""-City School Board Sallye T. Coleman LaVerne B. Dillon David K. Us~ James M. Turner. Jr. Frank P. Tara. Supe~tnl:enc~nt Richard L Kelley, Clerk of the Board P.O Boz 13105, Roanoke, Virginia 24031 · 703-981-~381 February 11, 1987 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of February 10, 1987, the School Board respectfully requests City Council to transfer $130,896 from the FY86 Chapter I Winter program to the FY86 Chapter I Carryover program to expend the balance of the FY86 Chapter I allocation. Sincerely, Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg cc: Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert Mr. Wil Dibling ~lr. Joel Schlanger (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, ?lrHinte ~EOUEST TO TEANSFB~ ~R~NT FUND3 Chapter ! ~inter ProHrem 611# In order that the total allocation For Chapter I Funds For FY1986 may be adjusted For program eloseout, the transfer of 9130, Bgb from the FY1g86 Chapter I Minter pro{ram to the Chapter I Carryover proEram is necessary. The net decrease of $511,465 in the appropriation For the FYlg86 Chapter I Rinter program reflects Funds shich are appropriated to the carryover p~ogram. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6114-6001-0110 -0112 -0113 -0117 -011B -0121 -0204 -0217 -0303 -030801 -0309 -0313 -0335 -0401 -0402 -0404 -0510 Director Teachers Guidance Aides InService Training Nurses Fixed Charges Indirect Costs Administrative Supplies Testin~ Teaohin~ Materials Medical Supplies Equipment Maintenance Adminiatmative Travel Instructional Travel Medical Travel Instructional Equipment $ (2B,289.00) (282,579.00) (33,561.00) (115,956.00) ( 1,609.00) ( 17,094.00) (133,721.00) 10,496.00) 116.00) 4,445.00) 2~322.00) 1, 240. 00) g, 100. 00) 321. 00) 1, 218. 00) 46.00 330.00) Appropriation Unit Z1A 9 (642,351.00) 035-060-6114-1102 $ (642~61.00) February 10, 1987 Page 2 REOUEST TO TRdNSPBR ~R&NT FONDS FYlq8~ Chapter ! Oa~pyover 6117 ACCOUNT NOMBgR 035~060-6117-6001-0110 -0112 -0113 -0114 -0116 -011 ? -0121 -0204 -0206 -0208 -0210 -0217 -0303 -0307 -030803 -0309 -0313 -0335 -0401 -0402 -0404 -o510 DESCRIPTION Director Elementary Teachers Secondary Teaehmrm Guidance Counnelorm Clerical Aides Nurse Social Security Retirement SGLI Health Insurance Indirect Costs Administrative Supplies Inservice Training TestinE Instructional Supplies Medical Supplies Equipment Maintenance Administrative Travel Instructional Travel Medical Travel Instructional Equipment INCREASE (DECREASE) 2,152.00 43,645.00 27,465.00 9,339.00 500.0O 25,508.00 21.00 18,139.00) 20,495.00 2,511.00 3,309.00 7,865.00 1#6.00 403.00) 2,239.00) 1,329,00 249.00) 7~200.00 25~.00 375.00) 145.00) 402.00) Appropriation Unit ZID $ 130,896.00 035-060-6117-1102 $ 130,896.00 February 10, 1987  '~1 ~clu~in R. Feinour, Chairman LUilliom White, Sr., Vice Chairman Donald E~ortol Roanoke City School Board Sallye T. Coleman LaVerne B. Dillon David H. Usk James NL Tun'~er, Jr. Frank P. Tol:a. S~perlni~ende~ Richard L Kelleg, Cle~ of L'he 8oord P.O Box 13105, Roanoke, Virginia 24031 · 70~-981-~81 February 11, 1987 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of February 10, 1987, the School Board respectfully requests City Council to appropriate $93,246 for Vocational Education equipment. Funding for this equipment has been made available as a result of the receipt of Perkins Act monies and federal matching funds. Sincerely, · ~-~ ~ -- Richard L. Kelley {~ Clerk of the Board and ~J Executive for Business Affairs rg CC: Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert Mr. Wil Dibling ,jMr. Joel Schlanger (with accounting details) Excellence in Education ROANOKE CITY SCEOOL BOARD Roanoke, ?ir~inia APPROPRIATION REOUEST Vocational Educational Bquipnent 8b-87 ~7~7 035-O60-6727-6015-0510 Equipment Appropriation Unit Z7K 035-060-5727-1101 035-0b0-6727-1102 Local Match Federal Grant Receipts $ ~5,523.00 $ 4b, b2~.OO $ q~t 2,~6. O0 The local match Funding For the Vocational Education Equipment Erant has been made available as a meeult of the receipt of Perkins Act monies for £undin~ vocational education teachers. Local Match in the amount of $g6,523 will be t~ansfe~Fed fPom account 001-060-5002-6015-0113. The state will provide matchin{ Funds on a meimbu~sement basis. The proEram will end June 30, 1987. Funding for the City's local match in the amount of $46,623 exists in the School~Board's Instruction account entitled, "Compensation of Secondary Teachers". February 10, 1987 Office of ~he City Clerk February 20, 1987 File #60-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28525, amending and reor- daning certain sections of the 1986-87 Grant Fund Appropriations, to provide for the necessary appropriation adjustments in connec- tion with the close-out of 24 completed school grants, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Si ncerely, Mary F. Parker, CMC City Clerk MFP:ra Enc o CC: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711 Peakwood Drive, S. W., Roanoke, Virginia 24014 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Oibling, Jr., City Attorney Room 456 Munlcipol Building 215 C]"~urah Avenue, S.W. Roanoke, Virginia 240'~ t (703) 98t-2541 I~ TIIE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28525. AN ORDINANCE to amend and reordain certain sections of the 1986-87 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Grant Fund Appro- priations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Roanoke City Schools Chapter I Summer (1-24) ............................. Chapter II 84-85 (25-31) .......................... Professional Development Block Grant 84-85 (32-33) Vocational Summer Youth Employment 85-86 (34-37).. Transitional Services 84-85 (38-41) ............... Project Rave 84-85 (42-46) ........................ Special Education Tuition 85-86 (47) .............. Flow Through 85-86 (48-55) .......................... Juvenile Detention Home 85-86 (56-58) ............... Bureau of Crippled Children 85-86 (59-62) ........... Child Development Clinic 85-86 (63-65) .......... Preschool Incentive 85-86 (66-70) ............. Seat Belt Safety (71-74) .................. Apprenticeship 85-86 (75-77) .............. ABE/DIAL 85-86 (78-83) .................... GED Testing 85-86 (84-85) ................. Governor's School 85-86 (86-96) ........... Science Fair 85-86 (97-99) ................ $9,390,013 138,924 174,248 48,636 28,374 6,604 18,783 183 419 479 395 38 927 48 617 45 896 8 673 9 668 87 287 51 021 3 878 396 297 3 956 Revenue Roanoke City Schools Chapter I Summer (100) .............................. Chapter II 84-85 (101-102) .......................... Professional Development Block Grant 84-85 (103-104) Vocational Summer Youth Employment 85-86 (105) .... Transitional Services 84-85 (106-107) ........... Project Rave 84-85 (108-109) .................... Special Education Tuition 85-86 (110) ........... Flow Through 85-86 (111) ........................ Juvenile Detention Home 85-86 (112) ............. Bureau of Crippled Children 85-86 (113) ......... Child Development Clinic 85-86 (114) .......... Preschool Incentive 85-86 (115-116) ........... Seat Belt Safety (117-118) ................... Apprenticeship (119) ......................... ABE/DIAL 85-86 (120-121) ..................... GED Testing 85-86 (122) ...................... Governor's School 85-86 (123-125) ............ Science Fair 85-86 (126-127) ................. $9,390,013 138,924 174,248 48636 28 374 6 604 18 783 183 419 479 395 38 927 48 617 45 896 8 673 9 668 87 287 51 021 3 878 396 297 3 956 (1) Director (2) Clerical (3) In-Service Training (4) Nurse (5) Counselor (6) Delivery Driver (7) Teacher Aide (8) Teachers (9) Transportation of Pupils (10) Soc. Sec. Instr. (11) Soc. Sec. Non-Instr. (12) Retirement Instr. (13) Retirement Non-Instr. (14) SGLI Instr. (15) SGLI Non-Instr. (16) Student Ins. (17) Indirect Costs (18) Admin. Supplies (19) Counselor Supplies (20) Food Costs (21) Miscellaneous (22) Instructional Supplies (23) Admin. Travel (24) Counselor Travel (035-060-6116-6001-0110) $( 442) (035-060-6116-6001-0116) 9) (035-060-6116-6001-0118) (035-060-6116-6001-0121) (035-060-6116-6001-0122) (035-060-6116-6001-0131) (035-060-6116-6001-0136) (035-060-6116-6001-0137) (035-060-6116-6001-0138) (035-060-6116-6001-0204) (035-060-6116-6001-0205) (035-060-6116-6001-0206) (035-060-6116-6001-0207) (035-060-6116-6001-0208) (035-060-6116-6001-0209) (035-060-6116-6001-0212) (035-060-6116-6001-0217) (035-060-6116-6001-0303) (035-060-6116-6001-0312) (035-060-6116-6001-0319) (035-060-6116-6001-033802) (035-060-6116-6001-0339) (035-060-6116-6001-0401) (035-060-6116-6001-040101) 2,695) 111 372 452) 4,180) (15,759) 2,267) 7,077 8,499) 47) 2,504) 58) 181) 250) 621) 169) 150) 436 295) 4,505) 656) 617) (25) Counselors (26) InService Education (27) Indirect Costs (28) Educational Practice (29) Mathematics Dev. (30) Library Materials (31) Instructional Equip. (32) InService Training (33) Consultants (34) Teachers (35) Transportation of Pupils (36) Social Security (37) Participants (38) School Climate Study (39) Consultation Services (40) Instr. Supplies (41) Instr. Travel (42) Consultants (43) InService Training (44) Instr. Materials (45) Travel (46) Equipment (47) Tuition (48) Teachers (49) Aides (50) InService Training (51) Fringe Benefits (52) Health Services (53) Supplies (54) Computer Software (55) Travel (56) Fringe Benefits (57) Supplies (58) Travel (59) Salary (60) Fringe Benefits (61) Supplies (62) Travel (63) Fringe Benefits (64) Supplies (65) Travel (66) Psychologist (67) Teachers (68) Social Security (69) Supplies (70) Instr. Equipment (71) Instructor (72) Social Security (73) Instr. Vehicle (74) Instr. Materials (75) Fringe Benefits (76) Instructors (77) Travel 035-060-6213-6001-0112 035-060-6213-6001-0118 035-060-6213-6001-0217 035-060-6213-6001-0307 035-060-6213-6001-0309 035-060-6213-6001-0310 035-060-6213-6001-0510 035-060-6214-6045-0307 (035-060-6214-6045-0308 (035-060-6409-6015-0137 (035-060-6409-6015-0138 035-060-6409-6015-0204 035-060-6409-6015-0338 035-060-6535-6010-0307 035-060-6535-6010-0308 035-060-6535-6010-0309 035-060-6535-6010-0402 035-060-6536-6010-0112 035-060-6536-6010-0118 035-060-6536-6010-0309 035-060-6536-6010-0401 035-060-6536-6010-051002) 035-060-6537-6010-0306) 035-060-6539-6010-0112) 035-060-6539-6010-0117) 035-060-6539-6010-0118 035-060-6539-6010-0204 035-060-6539-6010-0308 035-060-6539-6010-0309 035-060-6539-6010-0311 035-060-6539-6010-0401 035-060-6540-6010-0204 035-060-6540-6010-0309 035-060-6540-6010-0401 035-060-6541-6010-0112 035-060-6541-6010-0204 035-060-6541-6010-0309 035-060-6541-6010-0401 035-060-6542-6010-0204 035-060-6542-6010-0309 035-060-6542-6010-0401) 035-060-6545-6010-0120) 035-060-6545-6010-0137) 035-060-6545-6010-0204) 035-060-6545-6010-0309) 035-060-6545-6010-0510) 035-060-6607-6070-0125) 035-060-6607-6070-0205) 035-060-6607-6070-0308) 035-060-6607-6070-0309) 035-060-6717-6015-0204) 035-060-6717-6015-0308) 035-060-6717-6015-0401) $( 1,859) 1,916) 720) 111 1 1 15) 2,301 3,665) 1,156 451) 88 5,726) 897) 1,285) 382) 87) 323) 555) 343) 34 30) 8,419 8,569) 6,852 715) 10,858 (26,281) 365) 1,715) 3,489) 449 22) 473) 2,380 882 125) 935) 311 95 925) 770) 8) 54) 1,037 168) 1,426) 101) 1,000) 1,805) 1,929) 18,005) 8) (78) (79) (8O) (81) (82) (83) (84) (85) (86) (87) (88) (89) (9O) (91) (92) (93) (94) (95) (96) (97) (98) (99) (100) (101) (102) (103) (104) (105) (106) (107) (108) (109) (110) (111 (112 (113 (114 (115 (116 (117 (118) (119 (120 (121 (122 (123 (124 (125 (126 (127 Secretary Aides Teachers Fringe Benefits Telephone Service Supplies Examiners Social Security Principal Teachers Secretary Fringe Benefits Contracted Tuition Part-Time Positions Field Trips Supplies Textbooks Admin. Travel Conference Travel Transp. of Projects Fees Travel Fed. Grant Receipts Local Match Fed. Grant Receipts Local Match Fed. Grant Receipts Fed. Grant Receipts Local Match Fed. Grant Receipts Local Match Fed. Grant Receipts State Grant Recpts. Fed. Grant Receipts State Grant Recpts. Local Match State Grant Recpts. Local Match Fed. Grant Funds Local Match Fed. Grant Receipts State Grant Recpts. Local Match Fed. Grant Receipts Fees State Grant Funds Local Match Fees Local Match Fees 035-060-6718-6015-0139) 035-060-6718-6015-0140 035-060-6718-6015-0141 035-060-6718-6015-0204 035-060-6718-6015-0329 035-060-6718-6015-0340 035-060-6719-6015-0113 035-060-6719-6015-0204' 035-060-6918-6005-0110) 035-060-6918-6005-0113) 035-060-6918-6005-0116) 035-060-6918-6005-0204) 035-060-6918-6005-0305) 035-060-6918-6005-0307) 035-060-6918-6005-0308) 035-060-6918-6005-0309) 035-060-6918-6005-0311) 035-060-6918-6005-0402) 035-060-6918-6005-0403) 035-060-6920-6063-0308) 035-060-6920-6063-0309) 035-060-6920-6063-0402) 035-060-6116-1102 035-060-6213-1101 035-060-6213-1102 035-060-6214-1101~ 035-060-6214-1102 035-060-6409-1102 035-060-6535-1101 035-060-6535-1102 035-060-6536-1101 035-060-6536-1102 035-060-6537-1100 035-060-6539-1102 035-060-6540-1100 035-060-6541-1101 035-060-6542-1100) 035-060-6545-1101 035-060-6545-1102 035-060-6607-1101 035-060-6607-1102 035-060-6717-1100 035-060-6718-1101 035-060-6718-1102 035-060-6719-1103 035-060-6918-1100 035-060-6918~1101' 035-060-6918-1103 035-060-6920-1101~ 035-060-6920-1103) $ 108 ( 701) (7,970) ( 171) ( 391) (1,160) (1,046) ( 76) (3,346) 2,234 ( 821) 2,760 ( 897) (9,666) 227 10,550 ( 680) 1,067 (1,544) ( 500) 10 ( 833) (36,360) 454 (4,851) 17,513 (18,877) (4,933) 1,088 (3,739) 1,356 (2,573) 8,419 23,424) 46) 2,202) 519) 2,288 2,251) 1,922) 2,410) (19,942) 6,219) 4,066) 1,122) 2 1,398) 1,280 724) 600) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. Attest: City Clerk. February 17, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request to Close Grants I have reviewed the attached request to close out twenty- four grants of the School Board. The request to close the grants is proper since each of the grant programs have been completed as of September 30, 1986. My staff has reviewed each of the twenty-four requests and found them in order. I recommend that you concur with the request of the School Board. JMS:dp Roanoke City School Board Ed~uin R, Feinour, Chairman William White, St., Vice Chairman Donold 8or~ol 5ollye T. Colemen LaVeme 8, Dillon Dovld K. Usk Jomes NL Turner, Jr. R'onk P. Toro, Sup~tntendenl: Richard L Kelley, Cler~ of the Booed P.O Box 13105, Roanoke, Vir9inio ~4031 · 703-981-~81 February 11, 1987 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of February 10, 1987, the School Board respectfully requests City Council to close 24 completed school grants and make necessary appropriation adjustments. Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg cc: Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert rWil Dibling i Joel Schlanger (with accounting details) Excellence in Education- ,~ ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT FY 1955 Chapter I Carryover 124-$5-3 6115 Th¢ EC[A Chapter I Carrvo,.~ 2roqram expended Cederal F~Jnd$ ~n the amount Februar ¢ 10, i987 ROANOKE CITY SCHOOL BOARD Roanoke, UirgJnia REQUEST TO CLOSE SCHOOL GRANT FY 1986 Chapter I Summer 124-86-2 6116 The ECIA Chapter i Summer proqram expended Cederal Cunds ~n the amount $138,923.21 to provide )nstrucfion and guidance to tarDeted schools durln~ the summer term. The pro'qram 6nded September 30, 1986. e~ual, the ¢ollowln9 decrease in ApDroprtation Unit ZIC should be made. ACCOUNT NUMBER 035-060-6116-6001-0110 -O116 -0121 -0120 -0131 -0136 -0137 -013~ -020~ -0205 -0206 -0207 -~20~ -0209 -0212 -02~7 -0303 -0312 -0319 -033802 -0339 -0~0] -040401 DESCRIPTION Ir,-Ser~;ce Trainin~ :~,:~ Sec Instr Ret;rement Inmtr Retirement Nonlnatr SO[ [ In~tr SGL~ Nonlnsir Indirect Cosfm Food Co,ts INCREASE (DECREASE) 442.00) 9.00) 2,695.00) 1ii.00 372.00 452.00) 4,180.00> 15,759.00) 2,267.00) 7,077.00 8,499.00) 47.00) 2,504.00) 58.00) 181.00i 250.00) 621.00) I69.00) 150.00) 436.00 295.00) 4,505.00) 656.00) 617.00) 035-060-6116-1102 February 10, 1987 (36,360__ .00~) (36,360.00) ROANOKE CITY SCHOOL BOARD Roanoke, Uirginia REQUEST TO CLOSE SCHOOL GRANT Chapter II 84-85 6213 The 1984-85 Chapter II pro,ram expended tedera] tunds in the amount $173,794.06 and local match ?.Jnds in the amount o? $453.46 to provide 9uidance and instruction to tarQeted students. The program ended September 30, I986. In order that appropriations, expenditures and revenues ~or the grant maw be equal, the {ollowin9 decrease in Appropriation Unit Z2R should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6213-6001-0112 -0118 -0217 -0307 -0309 -0310 -0510 Counselors InServzce Education Indirect Costs Educational Practices Mathematics Development Library Materials Instructional Equipment 1,859.00) 1,916.00) 720.00) 111.00 1.00 1.00 15.00) $ ( 4,397.00~ 035-060-6213-1101 035-060-6213-21102 Local Match Federal Grant Receipts 454.00 4,851.00) $ ( 4,397.00~ Februar~ 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Pro~essional Development Block Grant 84-85 6214 The 1984-85 ProFessional Development Block Grant program expended Federal Funds Jn the amount oF $31,122.i0 and local match Funds tn [he amount oF $17,512.96 [o provide DroFess~onal development For staff members. The program ended September 30, 1986. In order that appropriations, expenditures and revenues For the ~rant may be eoua], the Following decrease ir, Appropriation Unit Z2B should be made. ACCOUNT NUMBER OESC R I?_T I or~ INCREASE (DECREASE) 035-060-6214-6045-0307 InServ~ce Training $ 2,301.00 -0308 Consultants ( 3,665.00~ 1,364.00) 035-060-6214-1101 035-060-6214-1102 Local Match $ 17,513.00 Federal Grant Receipts ( 18,877.00) $ ( 1,364.00) February 10, 1987 ROANOKE CITY SCHOOL BOARO Roanoke, Virginia REQUEST TO CLOSE SCHOOL ORANT ESAA Title VI 6305 The ESAA Title 9I program expended Federal ?unds in the 8mount oF $227,427.00 to provide guidance and counseling assistance to Improve student attendance. The program ended September 30, 1986. Appropris~lons, expenditures 8nd revenues are equal ?or the 9rant. ApproprlStion unit Z3A should be Closed. February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Vocational Summer Youth Employment 85-86 6409 The 1985-86 Vocational Summer Youth Employment pro,ram expended ~ederal ~unds ~n the amount oS $28,373.45 to provide trainin~ to students tn the areas o~ electricity, carpentry and masonry. The pro,ram ended September 30, 1986. ACCOUNT NURSER DESCRIPTION INCREASE (DECREASE) 035-060-6409-6015-0137 Teachers $ 1,156.00 -0138 Transportation o¢ Pupils ( 451.00) -0204 Social Security 88.00 -0338 Participants ( 5,726.00) 4,933.00) 035-060-6409-1102 Federal Grant Receipts $ ( 4,933.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Flow Through 84-85 6534 The 198d-85 F]ow Throuqh program expended ~edera] ~unds in the amount o~ $374,825.00 and state funds in the amount of $99,295.00 to provide aid For the education and ~uidance o¢ handicapped students. The program ended September 30, 1986. Appropriations, expenditures and revenues are equal ~or the ~rant. Appropriation unit ZSA should be closed. February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Transitiona] Services 84-85 6535 The 1984-85 Transitional Services program expended federal Funds in the amount of $2,864.86 and local match funds in the amount of $1,087.35 to provide class 30~ 1986. In order that appropriations, expenditures and revenues ~or the grant may be equal~ the following decrease in Appropriation Unit ZSB should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6535-6010-0307 -0308 -0309 -0402 School Climate Study Consultation Services Instructional Supplies Instructional Travel 897.00) 1,285.00) 382.00l 87.00) 2,651.00) 035-060-6535-1101 035-060-6535-1102 Local Match Federal Grant Receipts 1,088.00 3,739.00) 2,651.00) February lO, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Project RAVE 84-85 6536 The 1984-85 ProJect RAVE proqram expended ?edera) ?und~ in the amount o? $17,426.44 and local match ?unds in the amount of $1,356.23 to provide vocational assessments which evaluated secondary handicapped students. The pro,ram ended September 30, 1986. In order that appropriations, expenditures and revenues ~or the 9rant may be equal, the ~ol)ow:n9 decrease ~n Appropriation Unit ZSC should be made. ACCOUNT NUMBER OE_~S~RIPTION INCREASE (OECREASE) 035-060-6536-6010-0112 -0118 -0309 -0401 -051002 Consultants InServ~ce Trainln~ Instruct;onal Materials Travel Equipment 323.00) 555.00) 343.00) 34.00 30.00) 1,217.00) 035-060-6536-1101 035-060-6536-1102 Local Match Federal Grant Receipts 1,356.00 2,573.00) 1,217.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT Special Education Tuition 85-86 6537 The 1985-86 Special Education Tuition program expended state ?unds in the amount o? $183,ala.ga to provide For the placement o? special education students at the direction oF the State Department o¢ Education. An increase in appropriation is necessary to reelect the level o{ state {undins provided to the Roanoke City Schools. The program ended September 30, 1986. In order that aDproprtatzons, expenditures and revenues ¢or the 9rant may be equal, the {ollow~n9 Increase in Appropriation Unit Z5D should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6537-6010-0306 Tuition $ 8,419.00 035-060-6537-1100 State Grant Receipts $ _ 8,419.00 February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Vir$inia REQUEST TO CLOSE SCHOOL GRANT Flow Through 85-86 6§39 The 1985-86 Flow Throuqh program expended Federal Funds in the amount o? $376,470.00 and state Funds in the amount oF $102,925.00 to provide For the education and 9uidance o? special education students. The decrease in appropriation is necessary to reflect the reduction o? Federal Fundin9 provided to the Roanoke City Schools For the program. The pro,ram ended September 30, 1986. In order that appropriations, expenditures aqd revenues CDr the 9rant may be equal, the Followin9 decrease in Appropriation Unit Z5E should be made. ACCOUNT NUMBER OESCRIPTION INCREASE (OECREASE) 035-060-6539-6010-0112 -0117 -0118 -0204 -0308 -0309 -0311 -0401 Teachers Aides InService Trainin9 Fringe Benefits Health Services Supplies Computer SoFtware Travel 8,569.00) 6,852.00 715.00) 10,858.00 26,281.00) 365.00) 1,715.00) 3,489.00) 23,~2a.00) 035-060-6539-1102 Federal Grant Receipfs $ (23,424.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL ORANT Juvenile Detention Home 85-86 6540 The 1985-86 Juvenile Detention Home program expended state funds in the amount ot $38,926.63 to provide ?or the salary and expenses o? the consultant at the detention home. The program ended September 30, 1986. In order that appropriations, expenditures and revenues ?or the 5rant may be equal, the tol]owin9 decrease in Appropriation Unit ZSF should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6540-6010-0204 Fringe Benefits $ 449.00 -03D9 Supplies 22.D0) -0401 Travel 473.00) 48.00) 035-060-6540-1100 State Grant Receipts $ ( 46.00) February 10, 1~87 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL QRANT Bureau of Crippled Children 85-86 6541 The 1985-86 Bureau o~ Crippled Children program expended state ~unds in the amount of $46,415.00 and local match funds in the amount of $2,201.73 to provide tot the salary and expenses of the coneultant at the bureau. The program ended September 30, 1986. In order that appropriations, expenditures and revenues for the grant may be equal, the following increase in Appropriation Unit Z50 should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6541-6010-0112 Salary $ 2,380.00 -0204 Fringe Benefits 882.00 -0309 Supplies ( 125.00) -0401 Travel ( 935.00) $ 2,202.00 035-060-6541-1101 Local Match $ 2,202.00 February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REOUEST TO CLOSE SCHOOL GRANT Child Development C)inic BS-B6 6542 The 1985-86 Child Oevelooment Clinic program exoended state ~unds in the amount of $45,895.22 to provide for the salary and expenses o¢ the Consultant at the clinic. The program ended September 30, 1986. In order that appropriations, expenditures and revenues for the grant may be eaual, the following decrease in AOproDriation Unit ZSH should be made. INCREASE ACCOUNT NUMBER DESCRIPTION (DECREASE) 035-060-6542-6010-0204 Fringe Benefits 311.00 -0309 Supplies 95.00 -0401 Travel ( 925.00) 519.00) 035-060-6542-1100 Skate Grant Receipts 519.00) February i0, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virsinia REQUEST TO CLOSE SCHOOL GRANT Preschool Incentive 85-86 6545 The I985-86 Preschool Incentive program expended ?ederal ?unds in the amount ot $6,384.53 and local match ?unds in the amount o~ $2,288.00 to provide orientation and instruction For handicapped studenta who were entering the school system ~or the First time. The program ended September 30, 19S6. In order that appropriations, expenditures and revenues For the grant may be equal, the Following increase in Appropriation Unit ZSK should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6545-6010-0120 Psychologist $ ( 770.00) -0137 Teachers ( 8.00) -0204 Social Security ( 54.00) -0309 Supplies 1,037.00 -0510 Instructional Equipment ( 168.00) 37.00 035-060-6545-1101 035-060-6545-1102 Local Match $ 2,288.00 Federal Grant Funds (2,251.00) 37.00 February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke~ UirsJnia REQUEST TO CLOSE SCHOOL GRANT Seat Belt Safety 6607 The Seat Belt Safety prosram expended ~ederal ~unds Jn the amount o~ $4,589.60 and local match ~unds in the amount o~ $5,077.59 to provide instruction about the use o~ safety belts. The program ended September 30, 1986. In order that appropriations, expenditures and revenues ?or the grant may be equal, the ~ollowing decrease in Appropriation Unit Z6A should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6607-6070-0125 -0205 ~0305 -0309 Instructor Social Security Instructional Vehicle Instructional Materials 1,426.00) 101.00) 1,000.00) 1,805.00) 4,332.00) 035-060-6607-1101 035-060-6607-1102 Local Match Federal Grant Receipts 1,922.00) 2,410.00) a,332.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL GRANT A~prenticeshi~ 85-86 6717 The 1985-86 Apprenticeship program expended state ~und$ in the amount o~ $87,286.36 to provide on-the-job and classroom vocational instruction. The program ended September 30, 1986. In order that appropriations, expenditures and revenues ~or the grant may be equal, the ~ollowing decrease in Appropriation Unit ZTA should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6717-6015-0204 Fringe Benefits $ ( 1,929.00) -0308 InstruCtors ( 18,005.00) -0401 Travel ( 8.00) $ (19,942.00) 035-060-6717-1100 State Grant Receipts $ (19,942.00) February 10, 19S7 ROANOKE CITY SCHOOL BOARD Roanoke, ~irginia REQUEST TO CLOSE SCHOOL GRANT ABE/DIAL 85-86 6718 The 1985-86 ABE/DIAL Pro,ram expended Cederal Cunda Jn the amount o¢ $35,044.50 and local match Cunds in the amount o¢ $15,975.54 to provide adult basic education. The program ended September 3D, 1986. In order that appropriations, expenditures and revenues ~or the grant may be equal, the ?ollowing decrease in Appropriation Unit ZYB should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6718-6015-0139 Secretary $ 108.00 -0140 Aides ( 701.00) -0141 Teachers ( 7,970.00) -0204 Frinse Benefits ( 171.00) -0329 TeleDhone Service ( 391.00) -0340 Supplies ( 1,160.00) $ ( 10,285.00) 035-060-6718-1101 035-060-6718-1102 Local Hatch Federal Grant Receimts 6,219.00) 4,066.00) 10,285.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Viriinia REQUEST TO CLOSE SCHOOL GRANT GED Test 85-86 6719 The 1985-86 6E0 Test program expended fees in the amount of $3,877.70 to provide instructors for the administration o~ the OEO examinations. The pro~ram ended September 30, 1986. In order that appropriations, expenditures and revenues ?or the Srant may be equal, the following decrease in Appropriation Unit Z7C should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6719-6015-0113 Examiners -0204 Social Security 1,046.00) 78.00) 1,122.00) 035-060-6719-1103 Fees $ ( 1,122.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL ORANT Vocational Education ~or the Disadvantaged and Handicapped 85-86 6721 The 1985-86 Vocational Education Cot the Disadvantaged and Handicapped pro,ram expended ~ederal ¢unds in the amount o~ $100,197.59 to provide ~or disadvantaged and handicapped students to participate in the explorin9 technology and work experience cooperative programs. The pro,ram ended Septembe~ 30, 1986. Appropriations, expenditures and revenues are equal ?or the ~rant. Appropriation unit Z7E should be closed. February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Uiruinia REQUEST TO CLOSE SCHOOL ORANT SAT Preparation 8S-86 6914 The 1985-86 SAT Preparation program expended tees in the amount ot $5,226.00 to provide instructors ~or the Scholastic Aptitude Test review. The program ended September 30, 1956. Appropriations, expenditures and revenues are equal tot the grant. Appropriation unit ZUC shou]d be closed. February ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL ORANT Governor's School 85-86 6918 The 1985-86 Governor's School program expended ~ee$ in the amount o~ $89,600.00, state ~unds in the amount o~ $224,095,00 and local match ?unds in the amount o~ $82,601.98 to provide science instruction to 5i~ted hish school students ~rom the area surroundin9 and includins Roanoke City. The program ended September 30, 1986. In order that appropriations, expendituree and revenuee ?or the Srant may be equal, the ?ollowin9 decrease in Appropriation Unit ZgE should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6918-6005-0110 -0113 -0116 -0204 -0305 -0307 -0308 -0309 -0311 -0402 -0403 Principal Teachers Secretary Contracted Tuition Part-Time Positions Field Trips Supplies Textbooks Administrative Travel Conference Travel 3,346.00) 2,234.00 821.00) 2,760.00 897.00) 9,666.00) 227.00 10,550.00 880.00) 1,067.DD 1,544.00) 116.00) 035-060-6918-1100 055-060-6918-1101 035-060-6918-1103 State Grant Funds Local Match Fees $ ( $ ( 2.00 1,398.00) 1,280.00 116.00) February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke~ Virginia REQUEST TO CLOSE SCHOOL ORANT Refugee Program 85-86 6919 The 1985-88 Refugee program e×Dended ~ederal ~unds in the amount o~ $13,233.88 to provide instruction in Enslish as a second lansuase to elisible refugee children within the school division. The program ended September 30, 1986, Appropriation unit ZgF should be closed. February 10, 1987 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE SCHOOL ORANT Science Fair 85-86 6920 The 1985-86 Science Fair program expended ~eee in the amount o~ $3,080.00 and local match ?unds in the amount of $$76.30 to provide for the cost of Roanoke City Schools to host the 28th Regional Science Fair. The program ended September 30, 1986. In order that appropriations, expenditures and revenues ?or the 5rant may be equal, the ~ollowin~ decrease in Appropriation Unit ZgG should be made. ACCOUNT NUMBER DESCRIPTION INCREASE (DECREASE) 035-060-6920-6063-0308 Transportation ot Projects $ ( 500.00) -0309 Fees 10.00 -0402 Travel ( 835.00) $ ( 1,324.00) 035-060-6920-1101 035-060-6920-1103 Local Match $ ( 724.00) Fees ( 600.00) 1,324.00) February 10, 1987 Office of the City February 20, 1987 File #27-174 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: ! am attaching copy of Ordinance No. 28526, authorizing the proper City officials to execute an agreement with the Norfolk Southern Corporation for the Whitmore Avenue Storm Drain Project, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk M?:ra Enc. cc: Mr. G. R. Janosko, Assistant Vice President-Engineering, Norfolk Southern Corporation, 8 North jefferson Street, Roanoke, Virginia 24042 Mr. Wilburn C. I)ibling, Jr., City Attorney Mr. Joel ~. Scnlanger, Director of Finance Mr. Kit B. Kiser, Director of utilities & Operations Mr. william F. Clark, Director of Public WORKS Mr. Charles It. Huffine, City Engineer Mr. Jesse H. Purdue, ~qanager, utility Line Services Room 456 Munlclpol Building 2'15 (~urah Avenue, S.W. Roanoke. ¥irginla 24~t t (703) 98't-2541 IN THE cOUNCIL OF THE cITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28526. AN ORDINANCE authorizing the proper City officials to execute an agreement with the Norfolk Southern Corporation for the Whitmore Avenue Storm Drain Project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, the appropriate agreement with the Norfolk Southern Corporation, in form approved by the City Attorney, providing for installation of a storm drain crossing located on Norfolk Southern Corporation property for the Whitmore Avenue Storm Drain Project, said agreement to provide for relieving the railway of all expense and legal liability for the crossing, as this Council dated February 17, 1987. 2. In order to provide for the set forth in the report to usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 17, 1987 '8? Honorable Mayor and City Council Roanoke, Virginia FEP11 Dear Members of Council: Subject: Agreement between Norfolk Southern and City of Roanoke for Whitmore Avenue Storm Drain Installation under Railroad Siding. Background: A. Whitmore Avenue Storm Drain was designed to alleviate a drainage problem in a low area in and around the railroad siding in the alley east of Whitmore Avenue. The standing water creates a problem for vehicles entering Virginia Scrap Iron and Metal Co. and Roanoke City Mills. The proposed storm drain will be constructed by the City of Roanoke Utility Lines Department. The estimated cost of materials for this project is $2~200.00 and funds are available in existing operating accounts. B. Norfolk Southern requires a signed agreement with the City of Roanoke relieving them of all expense, legal liability for the crossing and assurance that no interference will result to the maintenance or operation of the railway. There will be no cost to the City by Norfolk Southern for this crossing agreement. C. Copy of the letter of agreement furnished by Norfolk Southern, dated December 19, 1986, is attached hereto for information. II. Issues: A. Authority B. En~ineerin~ Concerns C. Schedule III. Alternatives: Ae Council approve the proper measure authorizing the City Manager to execute the agreement enabling the City to proceed with the project. 1. Authority to execute the agreement on behalf of the City will be granted. Page 2 IV. WRH/DOA/mm Attachment cc: 2. Engineering concerns would be met for the construction of a storm drain to alleviate the drainage problem on Whitmore Avenue, S.E. 3. Schedule will be met to keep the project on time for spring construction. B. Council refrain from authorizing the permit. 1. Authority to execute the agreement on behalf of the City will not be given. 2. En~ineerin~ concerns would not be met and the standing storm water would continue to be a problem for the area businesses. 3. Schedule of the entire project would be canceled. Recommendation: Council authorize the execution of the Norfolk Southern agreement in accordance with Alternative "A". Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Manager, Utility Line Services NORFOLK SOUTHERN Norfolk Southern Corporation Roanoke, Virginia 24042 703 981-4000 SUBJECT: Roanoke, VA - Proposal by the City to Install a Storm Drain on Whitmore Avenue, S.E. December 19, 1986 SCE-49-E Ms. Dorothy Arato Drafting Technician II City of Roanoke Room 250 - Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24019 Dear Ms. Arato: This refers to your letter dated December 1, 1986, regarding the subject storm drain crossing of our Railway. No objections are seen to the installation of this crossing on the condition that the City of Roanoke will relieve our Railway of all expense and legal liability for this crossing and that no interference will result to the maintenance and operation of our Railway. If the City is agreeable to the foregoing, one copy of this letter should be signed on behalf of the City in the space provided below by an official fully authorized to do so and then returned to me. Mr. W. L. Shafer, Jr., Division Engineer, in Roanoke, telephone 981-4815, must be notified a few days ahead of the date you desire your forces to start work across our tracks. Yours very truly, Assistant Vice President - Engineering AGREED: CITY OF ROANOKE, VIRGINIA By: Title: Date: TH9144b/RCS Operating Subsidiaries: Norfolk and Western Railway Company / Southern RaiLway Company Office of the Ci;y Clerk February 20, 1987 File #60-18~ Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28527, amending and reor- daining certain sections of the 1986-87 General Fund Appropriation Ordinance, to provide for the appropriation of funds for snow emergency operations on January 22-28, 1987, which Ordinance was adopted by t~e Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eric. cc: Mr. W. Robert Herbert, City Manager Mr. WilOurn C. Oibliog, ,Ir., City Attorney Mr. William F. Clark, Dirsctor of Public WorKs Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 I[~ THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28527. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, Government of exist. for the usual daily operation of the Municipal the City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Snow Removal (1-2) ................................ Non-Departmental Contingency (3) ................................... (1) Overtime Wages (001-052-4140-1003) $ 46,700 (2) FICA (001-052-4140-1120) 3,300 (3) Contingency (001-002-9410-2199) (50,000) $15,402,753 133,145 9,555,087 139,797 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia February 17, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Snow Emergency Operations - January 22-28, 1987 I. Background on this subject is: Major snowstorms occurred in the Roanoke Valley on January 22, 1987, and again on January 25/26, 1987. These two storms deposited nearly twenty-five inches (25") of snow accumula- tion at Roanoke Regional Airport. B. In all of 83-84, 84-85, and 85-86, only twenty-six inches (26") of snow fell at Roanoke Regional Airport. 1986-87 City Budget included $83,145 for Snow Removal from the City's streets and rights-of-way, for overtime salaries and chemicals; other operating accounts are used for regular salary and equipment costs. Airport snow removal operations also occurred by departments not funded in the General Fund. Those operations, while sig- nificant, are generally not included in this report. Il. Current Situation on this subject is: City employees worked continuously from 3:30 a.m., Thursday, January 22, until 7:~00 p.m. Tuesday, January 28, in an ef- fort to combat this unusual snowfall. Extra manpower and equipment continued to operate at night and on the weekend thru February 1 responding to specific requests for service from citizens. Bo Approximately 4500 hours of regular time and 5000 hours of overtime were expended by City personnel plowing and salt- ing streets, keeping equipment in service, etc. The salary cost was approximately $93,000. City equipment was operated for 5215 hours. In addition to the fuel, parts, and supplies costing approximately $19,000, the wear and tear on equipment is almost incalculable. Mayor and Members of Council February 17, 1987 Page 2 D. 1431 tons of rock salt were spread on streets and bridges throughout the City. The value of this product is $53,762.50. E. Total cost to the City for these recent snowstorms was approx- imately $316,000. III. Issues in order of importance are: City personnel have returned to normal duty and are becoming rested for another significant snow removal effort if and when such becomes necessary. B. City equipment has been cleaned, checked, and repairs made so as to be available when needed. C. Supplies and materials have been restocked, including 1200 tons of rock salt. Overtime salaries and fringe benefits are the only accounts needing supplemental appropriations at this time. $32,145 was originally budgeted for this purpose and approximately $56,000 was expended during the recent storms. E. Funding is available in the General Fund Contingency Account No. 001-002-9410-2199. IV. Recommendation is that City Council appropriate $50,000 from the General Fund Contingency Account No. 001-002-9410-2199 into the following accounts: Snow Removal Overtime Snow Removal FICA 001-052-4140-1003 $46,700 001-052-4140-1120 $ 3,300 Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:gs pc: City Attorney Director of Finance Director of Public Works Office of the City Oerk February 20, 1987 File #27-174 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28529, authorizing the City's execution of a written license agreement with Norfolk & Western Railway Company providing for a right to the City to install and maintain a pipeline facility over said Company's pro- perty, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enco cc: Ms Co S. Mr · Nanci K. Batten, Real Estate Specialist, Norfolk Southern rporation, Contracts and Conveyancing, 185 Spring Street, W., Atlanta, Georgia 30303 Hilburn C. Dibling, Jr., City Attorney, Mr Joel M. Schlanger, Director of Finance Mr Kit 3. Kiser, Director of Utilities and Operations Steven L. Walker, Manager, Sewage Treatment Plant Mr William F. Clark, Director of Public Works Mr Charles M. Huffine, City Engineer Mrs. Sarah E. Fitton, Construction Cost Technician Room456 Munlcl~DalBulldlng 215 C~urch Avenue, S.W. Roonoke, Vlrginio24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1?th day of February, 1987. No. 28529. AN ORDINANCE authorizing the City's execution of a written license agreement with Norfolk & Western Railway Company providing for a right to the City to install and maintain a pipeline facili- ty over said Company's property; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is hereby authorized, on behalf of the City, to execute a certain agreement between the City and Norfolk & Western Railway Company (herein- after "Railway"), entitled "License for Pipeline Facility", grant- ing to the City, for the consideration set forth in the agreement, the right to install and maintain a pipeline facility at milepost 247+1,793', as more particularly set forth in the license agree- ment, a copy of which is on file in the Office of the City Clerk. 2. The City will agree to indemnify and hold harmless said Railway, its officers, agents and employees, against loss or damage caused either wholly or in part by reason of the location, construction, use or removal of such pipeline facility. The form of said agreement shall be approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the Ci~ Clen~ February 20, 1987 File #60-27-174 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28528, amending and reor- daining certain sections of the 1986-87 Sewage Treatment Fund Appropriation Ordinance, to provide for the transfer of $2,250.00 in connection with the execution of a license for Pipe Line Facility with the Norfolk and Western Railway Company for the Mud Lick Creek Sanitary Sewer, Phase I, which Ordinance was adopted by the Council of the City of Roanoke aC a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CHC City Clerk MFP:se EnCo cc: Ms. Nanci K. Batten, Real Estate Specialist, Norfolk Southern Corporation, Contracts and Conveyancing, 185 Spring Street, S. W., Atlanta, Georgia 30303 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney I4r. Kit B. Kiser, Director of Utilities and Operations Mr. Steven L. Walker, Manager, Sewage Treatment Plant Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mrs. Sarah E. Fitton, Construction Cost Technician Room456 MunicipalBuildlng 215 C~urch Avenue, S.W. Roano~e, Vlrglnia24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of February, 1987. No. 28528. VIRGINIA, 5^3 AN ORDINANCE to amend and reordain certain sections of the 1986-87 Sewage Treatment Fund Appropriation Ordinance, and pro- viding for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Sewage Treatment Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Capital Outlay Construction Contingency (1) ..................... Mud Lick Sewer Land Purchase (2) ................. $2,236,029 597,750 24,655 (1) Approp. from General Rev. (2) Approp. from General Rev. (A003-056-8405-9003) $(2,250) (A003-056-8418-9003) 2,250 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: License for Pipeline Facility, Mud Lick Creek Sanitary Sewer Phase I Roanoke, Virginia February 17, 1987 II. III. I. Back~round: Fiscal Year 1985-1986 Budget, approved by City Council, con- tained various capital improvement and maintenance projects in the Sewer Enterprise Fund Budget. Included in the approved budget were funds for replacement of the Mud Lick Sanitary Sewer from the Roanoke River Interceptor upstream to Grandin Road, S.W. Cit~ Administration proceeded with the design of and the development of final plans and contacted the Norfolk and Western Railway Company in regard to the underground occupa- tion of their right of way. Railwa~ company forwarded to the City the attached "License for Pipe Line Facility". License requires the City to indemnify the Railway for any damage, loss, claim, etc. caused by reason of the construction, use or maintenance of the pipeline. D. Bids for construction of this project are to be advertised within the near future. Issues: A. Polic~ of the railway is to have a license of this type for right of way occupation. B. Cost of license for Pipe Line Facility. C. Construction scheduling. Alternatives: A. Authorize the execution of license for Pipe Line Facility as forwarded to the City by letter dated January 14, 1987, from railway. Policy of the railroad to have a license for underground Pipe Line Facility occupying their right of way would be met. Page 2 WRH/VRD/mm Attachment cc: Cost of license for this Pipe Line Facility is set by the Norfolk and Western Railway, a one-time fee of $2~150.00 plus a preparation fee of $100.00, a total of $2~250.00. 3. Construction scheduling this fall will meet the need for this facility. B. Deny authorization to execute the agreement as presented by the railway. 1. Policy of the railway is not met. 2. Cost of license is moot. 3. Construction schedulin~ is not met. IV. Recomendation: City Council adopt the proper measure, in a form acceptable to the City Attorney, authorizing the execution of the license far Pipe Line Facility with the Norfolk and Western Railway Company. Authorize the Director of Finance to transfer funds for the license for the Pipe Line Facility, in the amount of $2~250.00 from the Construction Contingency Account No. 003-056-8405-9003 in the Sewer Enterprise Fund to the Mud Lick Creek Sanitary Sewer Construction Account No. 003-056-8418-9003. Respectfully submitted, W. Robert Herbert City Manager Director of Finance City Attorney Director of Utilities & Operations Director of Public Works Manager, Sewage Treatment Plant City Engineer Construction Cost Technician NORFOLK SOUTHERN Norfolk Southern Corporation Contracts & Conveyancing 185 Spring Street, S.W. Atlanta, G~orgia 30303 Teh 404 529- 2348 JAN 50 1;~,7 OFFICE OF CITY E,,GI Oanuary 14, 1987 71-NKB-769 Nr. Charles N. Huffine, P.E. City Engineer City of Roanoke Nunicipal Building - Room 350 215 Church Avenue S.W. Roanoke, VA 24011 RE: Proposed agreement between Norfolk and Western Railway Company and the City of Roanoke, concerning a 30-inch sanitary sewer pipe line crossing at Nile Post 247+1,793,, ROANOKE, Virginia; one-time payment $2,250.00 Dear Hr. Huffine: Reference your letter dated August 5, 1986, requesting review of the $215.00 annual rental included in the draft of the above-referenced agreement forwarded to you on October 31, 1984. As I discussed with Hr. Dearing of your office, the annual rental is based on a management-approved schedule of fees. In this case, a non- pressurized pipe line over 12 inches in diameter carrying non-flammable substances is charged a rental based on $1.00 a foot. Since the crossing is 215 feet on the right-of-way, the annual rental is $215.00. I did advise Nr. Dearing that the City does have the option of paying a one-time charge based on l0 times the annual rental plus the preparation fee of $100.00. Hr. Dearing advised that this would be preferable to the City and I have revised the agreement accordingly. Please handle the attached for execution by the City and return Potn counterparts to me for further handling. Rlease also forward a check in the amount of $2,250.00, payable to Norfolk and Western Railway Company to cover the one-time payment. If you have any questions, please give me a call at the above number. NKB:djw Attachment Sincerely, Nanci K, Batten Real Estate Specialist Operating Subsidiaries: Norfolk and Western Railway Company / Southern Railway Company NORFOLK AND WESTERN P~AILWAY COMPANY LICENSE FOR PIPE LINE FACILITY THIS AGREEMENT, Made as of the day of , 19 , between NORFOLK AND WESTERN RAILWAY COMPANY, party of the first part, hereinafter called the Railway, and CITY OF ROANOKE, party of the second part, hereinafter called the Licensee. WITNESSETH: That, The Railway, for and in consideration of the one-time payment of TWO THOUSAND TWO HUNDRED FIFTY AND O0/lO0 DOLLARS ($2,250.00), which the Licensee agrees to pay to the Treasurer of the Railway, and the covenants hereinafter stated which the said Licensee agrees to Keep and perform, hereby licenses and permits, insofar as said Railway has the right so to do, but without warranty and subject to all encumbrances, conditions, covenants and easements to which Railway's title to the premises is subject, the Licensee to construct, maintain, repair, renew, operate, use and remove, at the sole cost and expense of Licensee, one 30-inch sanitary sewer pipeline crossing; said crossing to be installed and maintained in accordance with the attached plans and specifications, for the handling of sewage under the premises of the Railway at or near ROANOKE, State of Virginia, Eastern Region, Radford Division, located at Mile Post 247+1,793', as shown on Plan V-2/S-65b, dated August 17, 1984, which is attached hereto and made a part of this agreement, and hereinafter referred to as the FACILITY, subject, however, to the following terms and conditions, all of which the Licensee covenants and agrees to keep, abide by and perform: FIRST: The FACILITY shall be constructed and maintained at such time or times, in such manner, with such material and under such general conditions as shall be satisfactory to and approved by the chief engineering officer of the Railway, or his duly authorized agent. The FACILITY shall be constructed and maintained in accordance with American Railway Engineering Association "Specifications For Pipelines For Conveying Flammable and Non-Flammable Substances", Part 5, Pipelines, dated 1972, and by reference hereby made a part of this agreement and shall be at least 3.0 feet below surface of ground and below the bottom of ditches of the Railway and at points where the FACILITY passes under the track it shall be at least 5.5 feet below base of rail, and shall not interfere with the proper and safe use and operation of the property of the Railway. The Licensee shall, after completing the construction of the FACILITY restore the premises of the Railway to the same or as good condition as they were in, prior to commencing the construction of such FACILITY. Should the FACILITY be overhead it shall comply with the provisions of the applicable statutes, or with any orders, rules or regulations of any public authority having jurisdiction in the matter in the State in which the FACILITY is to be constructed and maintained in accordance therewith, or with any future modifications thereof. SECOND: All of the acts to be performed by the Licensee, or by the contractors, agents, or servants of the Licensee, in connection with the construction of the FACILITY, or in connection with the repair, renewal, maintenance, or use thereof, shall be performed at the sole risk and expense of Licensee, and the Railway shall be reimbursed for any anU all costs and expenses incurred by it as the result of making any changes in Railway's tracks or appurtenances necessitated by the construction of the FACILITY, in the checking of plans, and for the wages of any inspectors or watchmen which, in the judgment of the chief engineering officer of the Railway, may be required during such construction, or in connection with the repair, renewal, malntenance, or use of such FACILITY, for the proper and safe protection of the property, traffic and business of the Railway, and the Licensee hereby agrees to pay unto the Railway such costs and expenses upon presentation of bills therefor. THIRD: Whenever It may be necessary to make any repairs to or renewals of the FACILITY in or upon the premises of the Railway, such repairs or renewals shall be made under the supervision and control of said chief engineering officer of the Railway, or his duly authorized agent, at the sole expense of the Licensee, in such a manner as to interfere as little as possible with the premises, property and business of the Railway, and the Licensee shall, at the cost and expense of the Licensee, restore the premises of the Railway to the same or as good a condition as they were in prior to the making of such repairs, or renewals; or the Railway may, at its election make such repairs or renewals, and the expense thereof shall be paid to it by the Licensee, as hereinbefore provided. FOURTH: The Licensee shall and will at all times hereafter indemnify and save harmless the Railway, its officers, agents and employees, from and agalnst any and all detriment, damages, losses, claims, demands, suits, costs or expenses covering damage to property or injury to or death of persons, which the Railway, its officers, agents or employees, may suffer, sustain or be subject to, directly or indirectly~ caused either wholly or in part by reason of the location, construction, maintenance, use or presence of the FACILITY as permitted by this license or resulting from the removal thereof, except where detriment, damages, losses, claims, demands, suits, costs or expenses are due to the sole negligence of the Railway. FIFTH: This agreement and the privilege it confers may be revoked and terminated at the option of either the Railway or the Licensee at any time by giving 60 days written notice to the other party, or by posting such notice in a conspicuous place where the FACILITY has been constructed; and upon the expiration of said 60 days after service of said notice, this license and the privilege hereby granted shall be absolutely terminated and extinguished; and thereupon the Licensee shall remove the FACILITY from the premises of the Railway and restore same to their former condition at the expense of the Licensee, or on the failure of the Licensee so to do, the Railway may remove the FACILITY at the expense of the Licensee, which expense said Licensee hereby covenants and expressly agrees to pay on demand. Neither party hereto shall be agreement of any obligation which shall termination. relieved by the termination of this have accrued thereunder prior to such SIXTH: It is understood and agreed by and between the parties hereto that if at any time or times hereafter, the Railway shall desire to make any changes in its tracks, structures, roadbed or other installations at the point of crossing, or make any changes whatever in. to, upon, over or under the premises owned, controlled or leased by the Railway, and crossed or in any way affected by the FACILITY, then the Licensee shall, at its own cost and expense, upon thirty (30) days notice in writing to that effect from the Railway make such changes in the location or construction of the FACILITY as in the judgment of the chief engineering officer of the Railway may be necessary to accommodate any future construction, improvements or changes of the Railway. SEVENTH: No cathodic protection systems shall be installed which will cause electric current to flow across or along the Railway~s premises without the specific written authorization by the Railway. - 2 - If cathodtc protection system is authorized, it shall be installed and maintained so that no interference will exist wlth the electric systems on the Railway's premises and so as not to cause any deterioration of the Ratlway's structures in service or hereafter installed, and it is understood that the provisions of Article Fourth of this agreement apply to the construction, maintenance, repair, removal, presence or use of the said cathodic protection system. EIGHTH: It is agreed that in no event shall any pipe, or other structures, be placed under the tracks or upon the property of the Railway, except those herein mentioned and shown on the plan attached hereto, without the express permission so to do being first obtained in writing from the Railway. NINTH: (al During the period of construction or any period of maintenance, repair, renewal, removal or relocation of the FACILITY, Licensee shall insure the obligations assumed in Article Fourth in a manner and with a company satisfactory to Railway and with limits of $500,000 for injury to or death of one person and $1,000,000 for injury to or death of two or more persons In any one accident and $500,000 for damage to property. Licensee shall not occupy Railway's property until satisfactory proof of compliance with this provision shall have been furnished to and accepted by Railway. (bi If an outside contractor is to construct, maintain, repair, renew, remove or relocate said FACILITY on Railway's premises, then Licensee, in lieu of the insurance provided for in subsection (al hereof, shall require said contractor to furnish Railway with a Railroad Protective Liability Insurance Policy naming Railway as the insured and issued to the contractor, with limits of $500,000 for injury to or death of one person and $1,000,000 for death of two or more persons in any one accident and $500,000 for property damage. The contractor shall not occupy Railway's premises until satisfactory proof of compliance with this provision shall have been furnished to and accepted by Railway. (c) All insurance policies required by this Article Ninth must show in the (1) "Description of Operations/Locations/Vehicles/Special Items" 8lock on the Certificate of Insurance, and (2) on the Insurance Policy and all subsequent endorsements, an accurate description of the location of the project or property, the type of agreement, the date of the agreement and the parties to the agreement. TENTH: The covenants and agreements herein contained shall be binding upon, and shall inure to the heirs, executors, administrators, lessees, successors and assigns of the parties hereto respectively, provided, however, that no assignment of this ticense, or any rights thereunder, by the Licensee shall be valid without the written consent of the Railway. ELEVENTH: Licensee shall not create or permit to be created or to exist in or about said FACILZTY any nuisance, public or private, during the continuance of this agreement, and Licensee hereby agrees to save and keep harm)ess Rai)way, its officers, agents and employees, from any suit or claim growing out of any nuisance arising from the presence, use or operation of the FACILITY or Licensee's violation of any applicable laws, ordinances or governmental regulations, including, without limitation, laws, ordinances and governmental regulations controlling air, water, noise, solid wastes and other pollution. Licensee shall install and bear the expense of any and all pol)ution control structures, devices or equipment which may be required during the term and continuance of this agreement under any applicab)e laws. ordinances or governmental regulations because of or arising from the use or - 3 - operation of the FACILITY by Licensee or those claiming by, through or under Licensee. TWELFTH: As a part of the consideration hereof, the Licensee hereby agrees that each and at1 of its indemnity commitments in this license in favor of Railway also shall extend to and indemnify the parent, subsidiaries and affiliated companies of Railway and their officers, agents and employees. IN WITNESS WHEREOF, the parties hereto have duly executed this instrument, in duplicate, as of the day and year first above written. NORFOLK AND WESTERN RAILWAY COMPANY By Title: CITY OF ROANOKE By Title: Post Office Address of Licensee: Office of City Engineer 215 West Church Avenue Roanoke, VA 24011 NKB;djw 1/14/87 71-NKB-769 Zd. No. 2094K - 4- NORFOLK At;D WESTERN RAI!.W/t¥ CO~"ANt ~ .~.~,'T ,~ x-<~4 REG I ON la.~r~ ~'~ ,~.,r~ DIVISION ~.. -DISTRICZ ~rossi~ ~' ~. ]ampany ~ o~ '~ile Post Location ~ ~ J,~' FEET n{stanee on Right of Way &l~ FEET qFVICE OF CHTEV ENGINEER CE FILE North Jeffez-so~ Street DATE 8/ t T,~ ~:,,ano~e, ~irginia "~' SC~E Office of the Ory Cle~ February 20, 1987 File #178 ~lr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28530, authorizing execution of an Amendment to the current Contract for Services with the City of Roanoke Redevelopment and Housing Authority providing for the administration by the Housing Authority of the Section 312 Program, with payment of no additional compensation to the Authority, upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se Enc , cc: Mr Mr Mr Ms Mr Mr Mr. Herbert D. rtcBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Mr. Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Marie T. Pontius, Grants Monitoring Administrator Ronald H. Miller, Building Commissioner H. Daniel Pollock, Housing Development Coordinator Room 456 Municipal Building 215 C~urch Avenue, S,W. Roanoke, 'virginia 240t i (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28530. AN ORDINANCE authorizing execution of an Amendment to the current Contract for Services with the City of Roanoke Redevelopment and Housing Authority providing for the administration by the Housing Authority of the compensation to providing for an Section 312 Program, with payment of no additional the Authority, upon certain terms and conditions; and emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized and directed to execute and to seal and attest, respectively, an Amendment, being Amendment No. 1, to the City's current Contract for Services with the City of Roanoke Redevelopment and Housing Authority, dated August 22, 1986, such Amendment to provide for the administra- tion by the Housing Authority of the Section 312 Program for the City, upon certain terms and conditions, with payment of no additional compensation to the Authority, in accordance with the City Manager's report to Council dated February 17, 1987; such Amendment to be approved as to form by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. REC?q ~c_ un Roanoke, Virginia CiTY CL~]i['i ?IFICE February 17~ 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Amendment to Contract for Services with RRHA I. Background: A. HUD periodically has allocated funds known as "Section 312 funds" to be loaned to homeowners for rehabilitation. These rehabilitation loans in Roanoke have been made at 4% interest to low-moderate income homeowners in the City's Conservation Areas and Rehabilitation Districts (see attachment). C. Administration of the Section 312 program in Roanoke has been by Redevelopment and Housing Authority. II. Current Situation: A. HUD has notified the City that Section 312 funds are available now to be loaned for rehabilitation. No specific allocation of funds has been made to the City; rather, approximately $1.2 million has been allocated to Virginia by HUD and will be reserved for applications from across the state on a first come-first served basis. III. Issues: Contract for services with RRHA currently does not provide for administration of the Section 312 Program because no funds were expected when the contract was prepared. A. Administration of the Section 312 program B. Cost to the City C. Effect on Community revitalization IV. Alternatives: Authorize the City Manager to execute an amendment to the contract for services with the RRHA to provide for the administration of the Section 312 Program, with payment of no additional compensation, such amendment to be approved as to form by the City Attorney. 1. Administration of the Section 312 Program would be as with previous allocations of funds, by the RRHA, which has experience and staff capabilities to process efficiently and service loans under the Program. Page 2 February 17) 1987 Cost to the City would be nothing. RRHA can administer the Program with existing resources, so there would be no increase in the funds paid to the RRHA for services. Effect on community revitalization would be positive to the extent Section 312 loans are made locally. The sooner qualified applications can be forwarded to HUD for approval, the greater the number of loans likely to be made in Roanoke (estimated to be $100,000-$200,000). Do not authorize the City Manager to execute an amendment to the contract for services with the RRHA to provide for the administration of the Section 312 Program. Administration of the Section 312 Program would have to be performed by existing City staff, without experience in this type of loan processing and servicing, or by another agent under contract with the City. In either case, the result is likely to be less efficient than administration by the RRHA. Cost to the City would be incurred if another agent is retained to operate the Program. If the Program is not administered, there would be no cost. Effect on community revitalization would be negative to the extent that some low-moderate income homeowners would not be able to obtain these favorable loans to rehabilitation their homes. V. Recommendation: CC: Adopt Alternative A, thereby authorizing the City Manager to execute an amendment to the contract for services with the RRHA to provide for the administration of the Section 312 Program, with payment of no additional compensation, such amendment to be approved as to form by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager City Manager Director of Finance Director of Public ~Vorks Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, RRHA Or, ce af the City C]en~ February 20, 1987 File #472 Shelton-Witt Equipment Corporation P. O. Drawer 828 Salem, Virginia 24153 Gentlemen: I am enclosing copy of Ordinance No. 28531, accepting your pro- posal to furnish to the City one new four wheel rubber tired utility loader with spare wheel and tire, for the total price of $29,675.95, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held orr Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se EnCo cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, ,Ir., Manager, Utility Line Services Room 456 Municipal Bulldlncj 215 O~urch Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2541 CYn~ce o~ n~e ~i~ February 20, 1987 File #472 Baker Brothers, Inc. 1402 Williamson Road, N. Roanoke, Virginia 24012 Carter Machinery Co., P. O. Box 1096 Salem, Virginia 24153 Inc. Mountcastle Ford Tractor Sales, Inc. 301 11th Street, S. E. Roanoke, Virginia 24013 Gentlemen: I am enclosing copy of Ordinance No. 28531, accepting the pro- posal of Shelton-Witt Equipment Corporation to furnish to the City one new four wheel rubber tired utility loader with spare wheel and tire, for the total price of $29,675.95, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. On behalf of the Council, I would like to express appreciation to you for submitting your proposal to furnish to the City a new utility loader. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. Room456 MuniclpalBulldlng 215 ~urch Avenue, S.W. Roanoke, Vlrglnla24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The t7th day of February, 1987. No. 28531. AN ORDINANCE accepting the bid for a new utility loader; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid in writing of the following named bidder to furnish to the City the item hereinafter set out and generally described, such item being more particularly described in the City's specifications and any alternates and in each bidder's proposal, is hereby ACCEPTED, at the purchase price set out with the item: Quantity and Successful Purchase Description Bidder Price 1-New four wheel Shelton-Witt rubber tired utility loader with spare wheel and tire Equipment Corporation $ 29,675.95 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order for the above-mentioned item, said purchase order to be made and filed in accordance with the City's specifications, the respective bid made nance. 3. Any and all therefor and in accordance with this ordi- other bids made to the City for the afore- said items are hereby REJECTED; and the City Clerk is directed so notify each such bidder and to express to each the City's appreciation for each bid. to 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS ON LOADER/BACKHOE BID NUHBER 87-1-3 I. BACKGROUND Ae November 10, 1986, Council designated funds from the Internal Service Fund retained earnings to provide for the purchase of construction equipment for Utility Line Services. January 6, 1987 specifications were developed for One (1) New Loader/ Backhoe. These specifications were publicly advertised and specif- ically sent to twenty-four (24) vendors currently on the City's bid list. Bids were received on January 20, 1987, after due and proper adver- tisement. All bids received were publicly opened and read at 2:00 P.M., in the Office of Manager of General Services. Bid tabulation is attached. The requested Loader/Backhoe will replace existing equiment which is in poor condition. II. CURRENT SITUATION Ae Ail bids received were evaluated by representatives of the following departments: Utility Line Services General Services Motor Vehicle Maintenance The lowest bid meeting Equipment Corporation $29,675.05. specifications was submitted by Shelton-Witt in a total amount, for alternate bid, of III. ISSUgS 1. Need 2. Compliance with Specifications 3. Fundin~ Honorable Mayor and City Council Page 2 IV. /ii. TEl[NATIVES Council accept the lowest bid meeting specifications which is the alternate bid of Shelton-Witt Equipment Corporation, to provide One (1) New Loader/ Backhoe for the total amount of $29,675.95. Need - This equipment is needed to replace existing equipment which is used daily and is in poor condition. Compliance with Specifications - The bid from Shelton-Witt Equipment Corporation meets all required specifications. 3. Fundin8 - Funds have been designated in Utility Line Service account number 006-056-2625-9015. B. Reject all bids. Need - existing equipment which is in poor condition and not reliable would not be replaced. Compliance with Specifications - would not be a factor in this alternative. 3. Fundin~ - designated funds would not be expended. RECOI~NDATION Council concur with Alternative "A" - Council accept the lowest bid meeting specifications, which is the alternate bid of Shelton-Witt Equipment Corporation, to provide One (1) New Loader/Backhoe for the total amount of $29,675.95, and reject all other bids. Respectfully submitted, Kit B. Kiser KBK/JHP/ms attachment cc: City Attorney Director of Finance oo © 4.1 RECEb,,EO CITYCii?!5 f-F!CF '87 Fl: 10 ':' !' Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS ON LOADER/BACR]{OE BID NUMBER 87-1-3 I concur with the recommendation of the Bid Committee relative subject and recommend it to you for appropriate action. WRH/DDR/ms cc: City Attorney Director of Finance to the above Respectfully submitted, W. Robert Herbert City Manager Office of ~e City Clerk February 20, 1987 File #472 Southern Paint Products, P. O. 8ox 1229 Canton, Georgia 30114 Inc. Gentlemen: I am enclosing copy of Ordinance No. 28532, accepting your pro- ~osal to furnish to the City 4,140 gallons of yellow traffic paint for the total price of $14,862.60, and 1,990 gallons of white traffic paint for the total price of $8,298.30, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc, cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibting, Jr., City Attorney Mr. Joel M. Schtanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director of Public Works Mr. William L. Stuart, Manager, Street Maintenance and Room456 MuniclpalBullding 215Q~urchAve~ue, S.W. Roonc~e, VIrginia 24011 (703)981-2541 Office of the City Clerk February 20, 1987 File #472 Baltimore Paint & C~emical Company 2325 Hollins Ferry Road Baltimore, Maryland 21230 Atlantic Technical Sales, 4871 Wheatstone Drive Fairfax, Virginia 22032 Hough-Nichols, Inc. P. O. Box 12733 Roanoke, Virginia 24016 Mid-Atlantic Supply Co., Inc. P. O. Box 129 Warrenton, Virginia 22186 Gentlemen: I am enclosing copy of Ordinance No. 28532, accepting the pro- posal of Southern Paint Products, Inc., to furnish to the City 4,140 gallons of yellow traffic paint for the total price of $14,862.60, and 1,990 gallons of white traffic paint for the total price of $8,298.30, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. On behalf of the Council, I would like to express appreciation to you for submitting your proposal to furnish traffic paint to the City. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanoke. Virginia 24011 (703) 98'I-2541 IN THE cOUNCIL OF THE CITY OF ROANOKE. VIRGINIA. The 17th day of February, 1987. No. 28532. AN ORDINANCE accepting bids made for traffic paint; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That the bids of the following vendor are hereby ACCEPTED: Item Yell~ traffic paint in 30-gallon drums Quantity Successful Bidder Price 4,140 gals. Southern Paint Products, Inc. $ 14,862.60 White traffic paint in 30-gallon drtm~ 1,990 gals. Southern Paint Products, Inc. Total Price $ 8,298.30 $ 23,160.90 2. That the City's Manager of General Services is hereby autho- rized and directed to issue the requisite purchase orders for such traffic paint, such purchase orders to be made and filed in accordance with the City's specifications, the bidder's proposals made therefor and in accordance with this ordinance. 3. The other bids received for the supply of the aforesaid items are hereby REJECTED; and the City Clerk is directed to so notify each said bidder and to express to each the City's appreciation for said bids. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 17 , 1987 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: BIDS ON TRAFFIC PAINT BID NUMBER 87-1-26 BACKGROUND Traffic Paint is necessary to properly mark city streets. Bids were received, opened and publicly read, after due and proper advertisement, at 2:00 p.m., January 30, 1987, in the Office of the Manager of General Services. Request for quotations were sent specifically to sixteen (16) vendors as identified on the City's current bid list. Five (5) bid responses were received. II~ CURRENT SITUATION A. The lowest bid, submitted by Southern Paint Products, Inc., meets all required specifications. B. Bid prices compared with prior year prices reflects a savings of 26% on Item #1 and l&% on Item #2. III. ISSUES IN ORDER OF IMPORTANCE A. Need B. Compliance with Specifications C. Fund Availability IV~ ALTERNATIVES Council accept the lowest responsible bid as submitted by Southern Paint Products, Inc~, to supply 6,130 gallons of traffic paint, for the total amount of $23,160.'90. 1. Need - traffic paint is necessary to continue the ~-f~'s annual street marking program. 2. Compliance with Specifications - the low bid as sub- mitted by Southern Paint Products, Inc. meets all required specifications. Fund Availability - funds are available in the Street Maintenance FY 86-87 budget account 001-052-&110- 3005. Honorable Mayor and Traffic Paint Page 2 City Council B. Reject all Bids 1. Need - the City's street marking program would be discontinued creating traffic and pedestrian hazards. 2. Compliance with Specifications - would not be a factor in this alternative. 3. Fund Availability - funds budgeted for this purpose would not be expended. IV. RECOmmENDATION Council concur in Alternative "A" accept the lowest responsible bid as submitted by Southern Paint Products, Inc., to supply 6,130 gallons of traffic paint for the total amount of $23,160.90. B. Reject other bids. Respectfully submitted, Clark, Chairman ~ Wi~lliam ~.: ~tuart D. Darwin Roupe WFC/WLS/DDR/ms Attachment cc: City Attorney Director of Finance o 8 8 8 8 8 0 ~ 0 '87 FF~? ~ 1 ~ S ~ Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS FOR TRAFFIC PAINT BID NUMBER 87-1-26 I concur with the recommendations of the bid committee relative the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/ms February 20, 1987 File #472 8erglund Chevrolet Truck Body Corporation P. O. Box 12608 P.O. Box 10906 Roanoke, Virginia 24027 Lynchburg, Virginia 24506 Gentlemen: I am enclosing copy of Ordinance No. 28533, accepting your respective proposals to furnish to the City certain trucks and related equipment, which OrUinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eno. cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services 456 M~nlcll~al Building 2~15 (~urch Av~que, S.W. Roanoke, ~rginla 240t ~ (703) 981-2541 Office of the City Clerk February 20, 1987 File #472 Magic City Motor Corporation Dominion Car Ltd. P. O. Box 12807 1259 East Main Street Roanoke, Virginia 24028 Salem, Virginia 24153 Cavalier Equipment Company Commercial Body Corporation P. O. Box 12507 P.O. Box 1526 Roanoke, Virginia 24026 Chesapeake, Virginia 23320 General Truck Body Company, Inc. IJtility Line Equipment, 1919 loth Street, N.W. P.O. Box 5497 Roanoke, Virginia 24012 Roanoke, Virginia 24012 Irlco Gentlemen: I am enclosing copy of Ordinance No. 28533, accepting the respec- tive proposals of Berglund Chevrolet and Truck Body Corporation to furnish to the City certain trucks and related equipment, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting hela on Tuesday, Feoruary 17, 1987. On behalf of t~e Council, I would like to express appreciation to you for submitting your proposal to furnish to the City certain trucks and related equipment. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room456 MunlclpatBuilcltng 215 C~urch Avenue, S.W. Roanoke, Vlrginia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of February, 1987. No. 28533. VIRGINIA, AN ORDINANCE accepting bids for trucks and related equipment; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set described, such items being more particularly City's specifications and any alternates and proposal, are hereby ACCEPTED, with each item: Item Quantity and Number Description 1. 3 new 3/4 ton pickup truck 2. 3 new heavy duty utility bodies at the purchase prices Successful Bidder Berglund Chevrolet Truck Body Corp. Total out and generally described in the in each bidder's set out Purchase Price $ 32,747.46 $ 5,664.00 $ 38,411.46 made to the City for the afore- and the City Clerk is directed to respective bids made nanace. 3. Any and all other bids said items are hereby REJECTED; therefor and in accordance with this ordi- 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filed in accordance with the City's specifications, the to express to each the City's so notify each such bidder and appreciation for each bid. 4. In order to provide for the usual municipa! government, ordinance shall be in daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bids Received for the Purchase of Three 3/4 Ton Utility Service Pick-up Cab/Chassis and Utility Bodies - Bid No. 86-12-23 I concur in the Bid Committee's recommendation for the purchase of Three 3/4 Ton Utility Service Pick-up Cab/Chassis and Utility Bodies. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm cc: City Attorney Director of Finance Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: I. Background: II. Bids Received for the Purchase of Three 3/4 Ton Utility Service Pick-up Cab/Chassis and Utility Bodies Bid No. 86-12-23 III Funds were appropriated by City Council during FY 86/87 to provide for the purchase of construction equipment to replace existing equipment in poor condition for Utility Line Services. Bids were received on December 29, 1986 after due and proper advertisement and were publicly opened and read at 2:00 p.m., in the Office of the Manager of General Services. Bid tabulations are attached. Current Situation: Evaluation of bids received was accomplished by repre- sentatives of the following departments: 1. Utility Line Services 2. Motor Vehicle Maintenance 3. General Services Bo The lowest bid for the cab/chassis, including delivery charge, submitted by Berglund Chevrolet has taken an exception on the paint color which has been deemed an informality as described in the Section 23.1, Code of the City of Roanoke, Procurement, (1979) as amended. Co The lowest bid meeting specifications for the utility body to be mounted on above cab/chassis was submitted by Truck Body Corp. Issues in of Importance: A. Compliance with specifications B. Need C. Funding IV. Alternatives: A. Council accept the lowest bid as follows Three (3) new cab/chassis from Berglnnd Chevrolet for a total of $32~747.46. ii. Three (3) new utility bodies for above cab/chassis from Truck Body Corp. for the total amount of $5~664.O0. 1. Compliance with specifications: Bid for cab/chassis from Berglund Chevrolet has one (1) exception which is an informality which may be waived as provided for in the Code of the City of Roanoke. b. Bid for utility bodies from Truck Body Corp. meets all required City specifications. 2. Need - this equipment is needed to provide reliable equipment to perform the daily maintenance and const- ruction of the City's water and sanitary sewer services. 3. Funding - funds have been appropriated by City Council to Utility Line Services Account No. 006-056-2625-9010. B. Reject all bids: 1. Compliance with specifications is a moot issue. 2. Need - equipment in poor mechanical condition will not be replaced ia a timely manner. 3. Funding available funds for the equipment purchase would not be expended. Recommendation: Council accept the low bid as submitted by Berglund Chevrolet in the amount of $32t747.46 for three (3) cab/chassis and Truck Body Corp. for utility bodies in the amount of $5~664.00 and reject all other bids. cc: City Attorney Director of Finance Respectfully submitted, K. B. Kiser ~. H~Perdu~~ · . e, Jr. ~.~ D.D.Roupe Office of February 20, 1987 File #2-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28534, authorizing the exe- cution of an amendment to an option for the sale of 28.1 acres of land in the Roanoke Centre for Industry and Technology to Nicholas F. Taubman, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se Enc o cc: Mr. Nicholas F. Taubman, P. O. Box 2710, Roanoke, Virginia 24001 Mr. John W. F. Haner, Attorney, P. O. Box 4151, Roanoke, Virginia 24015 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Brian j. Wis~neff, C~ief of Economic Development and Grants Ms. Deborah ]. Mos~, Chief, Billings and Co~lectio~ *Added to c~bon copi~ on November 16, 1987. Room456 MunlcipalBuildlng 2tSOnurchAvenue, S.W. Roanoke, V~rginia24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of February, 1987. No. 28534. VIRGINIA, AN ORDINANCE authorizing the execution of an amendment to an option for the sale of 28.1 acres of land in the Roanoke Centre for Industry and Technology to Nicholas F. Taubman; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Mayor and the City Clerk be, and each is hereby authorized and empowered, respectively, to execute on behalf of the City and to seal and attest an amendment to the option dated September 24, 1986, for the sale of 28.1 acres of land in the Roanoke Centre for Industry and Technology to Nicholas F. Taubman, said amend- ment to incorporate as a description of the subject property a certain plat prepared by Mattern & Craig, Consulting Engineers, and to reduce the amount of the letter of credit required to be posted by the op- tionee to the amount of $410,336.65, as requested in a report from the City Manager dated February 17, 1987; such amendment to be approved as to form by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 17, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Option Agreement - Advance Stores Company, Inc. I. Background on the subject includes: City Council authorized the execution of an option and deed of sale of 28.1 acres of land in the Roanoke Centre for Industry and Technology to Nicholas F. Taubman, by Ordinance No. 28359 adopted October 6, 1986. Bo Option Agreement provides that the City will grade the prop- erty to conform to a site and grading plan suitable for con- struction of the proposed warehouse and distribution facili- ties for Advance Stores Company, Inc. City's total financial obligations for such grading shall not exceed $570,000. Co Letter of Credit in the amount of $570,000 was required to be submitted to the City to assure that the City's expenses for grading the site would be reimbursed if development of the property does not proceed. II. Current situation of the project is: Bids were received by City Council on February 9, 1987, for Site Grading for the Advance Stores Company, Inc. Low bid in the amount of $425,660.40 was submitted by Thomas Bros., Relocation of access road to Blue Hills Golf Course is in- cluded in recent bids and must occur before Advance Stores site can be completed. Portion of bid related to access road relocation is $35,323.75. C. Site grading portion of this project, including contingencies, is $410,336.65. City has been notified that Nicholas F. Taubman will exercise his option to purchase the 28.1 acre site in the Roanoke Cen- tre for Industry and Technology and will submit a Letter of Credit in an amount sufficient to cover the proposed site grading. Subject: Members of Council Option Agreement - Advance Stores Company, Inc. February 17, 1987 Page 2 III. Issues in the order of importance: A. Amount of the Letter of Credit. B. Time of completion of site grading. C. Cost to the City. IV. Alternatives in the order of recormnendation: Ao Amend the Option Agreement to allow for a Letter of Credit to be submitted for the bid amount of site grading, including contingencies, rather than the original $570,000 estimate for the project. Amount of the Letter of Credit will cover the expense which the City will have incurred should development not proceed. 2. Time of completion of site grading can remain within the deadline desired by this new development. 3. Cost to the City will not increase beyond the amount already bid for the site grading. Do not amend the Option Agreement and continue to require that a Letter of Credit be submitted in the amount of $570,000, which is more than the amount of the bid for the project. Amount of the Letter of Credit will exceed the sum sufficient to cover the City's expenses should develop- ment not proceed. 2. Time of completion of site grading may be delayed for the purposes of negotiating further with the developer. 3. Cost to the City may increase if the delay requires the project to be rebid. V. Recommendation is that City Council take the following action: Ao Approve Alternative "A" and amend the Option Agreement with Nicholas F. Taubman to allow for a Letter of Credit to be submitted for the bid amount for site grading, including contingencies, of $410,336.65, such Letter of Credit in a form acceptable to the City Attorney and Director of Finance; reference will also be made to a particular plan as prepared by Mattern & Craig, Consulting Engineers, and approved by the City Engineer, for the 28.1 acre parcel to be acquired. Subject: Members of Council Option Agreement - Advance Stores Company, Inc. February 17, 1987 Page 3 WRH:WFC:gs pc: City Attorney Director of Finance Director of Public Works Chief, Economic Development Respectfully submitted, W. Robert Herbert City Manager Office of fne City February 20, 1987 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28535, amending and reor- daining certain sections of the 1986-87 General Fund Appropriations, to make certain appropriation transfers in order to provide sufficient funds for internal services for the remainder of the fiscal year, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. Mr. W. Robert Herbert, Wilburn C. Dibling, City Manager Jr., City Attorney Room 456 Municipal Bulldlncj 215 Church Avenue, S.W. RoancAe, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28535. AN ORDINANCE to amend and reordain certain sections 1986-87 General Fund Appropriations, and providing for an emergency. of the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations City Manager (1) ..................................... Budget & Systems (2) ................................. Citizen's Request (3) ................................ Finance (4) .......................................... Billings & Collections (5) ........................... Commissioner of Revenue (6) .......................... Treasurer (7) ........................................ Real Estate Evaluation (8) ........................... General Services (9) ................................. Municipal Auditing (10) .............................. Dir. of Utilities & Operations (1t) ............... Personnel Management (12-13) .......... ii .......... '.. Registrar (14) ....................................... Clerk of Circuit Court (15) .......................... Sheriff (16) ......................................... Police - Administration (17) ......................... Police - Patrol (18) ................................. Police - Services (19-20) ............................ Police - Training (21) ............................... Fire - Administration (22) ........................... Fire - Prevention (23) ............................... Fire - Training (24) ................................. $ 316,880 117,329 536,336 1,217,038 659,350 816,409 549,069 596,077 456,495 322,065 99,126 474,102 139,357 651,826 986,400 102,456 5,171,787 1,202,508 180,358 218,081 235,281 58,950 Jail (25) ............................................ Juvenile Detention Home (26) ......................... Juvenile Probation House (27) ........................ Building Inspection (28-29) ......................... Emergency Medical Services (30) ..................... Animal Control (31) ................................. Street Maintenance (32) ............................. Communications (33) .................... Custodial Services i~51.i .......... ~1~. .. Engineering (35) ..................... Public Works General ~grvigg~ i~gi~5.]l. .1 ..... Grounds Maintenance (38) ............................ Social Services - Administration (39) ............... Social Services - Services (40) ..................... Food Stamps (41) ..................................... Income Maintenance (42) .............................. Libraries (43-44) .................................... Community Planning (45) .............................. Economic Development/Grants (46-47) .................. Municipal Parking Garage (48) ........................ Schools - Instruction (49) ........................... 2,723,533 538,445 271,121 476,741 306,060 219,534 2,106,124 896,483 822,325 1,000,743 87,283 2,516,165 692,497 3,775,668 405,912 2,406,877 1,460,048 255,760 149,019 112,379 29,880,126 (1) Motor Vehicle Maint. (2) City Information Systems (3) City Information Systems (4) City Information Systems (5) Motor Vehicle Maint. (6) City Information Systems (7) City Information Systems (8) City Information Systems (9) Motor Vehicle Maint. (10) City Information Systems (11) Motor Vehicle Maint. (12) Motor Vehicle Maint. (13) City Information Systems (14) City Information Systems (15) City Information Systems (16) Motor Vehicle Maint. (17) Motor Vehicle Maint. (18) Motor Vehicle Maint. (19) Motor Vehicle Maint. (20) City Information Systems (21) Motor Vehicle Maint. (22) City Information Systems (23) Motor Vehicle Maint. (24) Motor Vehicle Maint. (25) City Information Systems (26) Motor Vehicle Maint. (27) Motor Vehicle Maint. (28) Motor Vehicle Maint. (29) City Information Systems (30) Motor Vehicle Maint. (001-002-1211-7025) (001-002-1212-7005) (001-002-1213-7005) (001-002-1231-7005) (001-004-1232-7025) (001-022-1233-7005) (001-020-1234-7005) (001-022-1235-7005) (001-050-1237-7025) (001-005-1240-7005) (001-056-1250-7025) (001-050-1261-7025) (001-050-1261-7005) (001-010-1310-7005) (001-028-2111-7005) (001-024-2140-7025) (001-050-3111-7025) (001-050-3113-7025) (001-050-3114-7025) (001-050-3114-7005) (001-050-3115-7025) (001-050-3211-7005) (001-050-3212-7025) (001-050-3214-7025) (001-024-3310-7005) (001-054-3320-7025) (001-054-3350-7025) (001-052-3410-7025) (001-052-3410-7005) (001-050-3521-7025) ( ( ( ( ( ( ( ( ( 5OO 3,787) 8,783 258,776 100) 152,704 89,610) 22,183) 170) 27,987 900) 8OO) 16,197) 2,008) 765) 1,200) 1,900) 8,000 4,OOO) 110,596) 1,500) 5,184 8,OOO) 1,600) 24,718) 300) 1,100) 2,300 63,247) 1,ooo) (31) Motor Vehicle Maint. (001-050-3530-7025) (32) Motor Vehicle Maint. (001-052-4110-7025) (33) City Information Systems (001-052-4130-7005) (34) Motor Vehicle Maint. (001-052-4220-7025) (35) City Information Systems (001-052-4310-7005) (36) City Information Systems (001-002-4320-7005) (37) Motor Vehicle Maint. (38) Motor Vehicle Maint. (39) City Information Systems (40) Motor Vehicle Maint. (41) City Information Systems (42) Motor Vehicle Maint. (43) Motor Vehicle Maint. (001-002-4320-7025) (001-050-4340-7025) (001-054-5311-7005) (001-054-5314-7025) (001-054-5312-7005) (001-054-5313-7025) (001-054-7310-7025) (44) City Information Systems (001-054-7310-7005) (45) City Information Systems (001-052-8110-7005) (46) City Information Systems (001-002-8120-7005) (47) Motor Vehicle Maint. (001-002-8120-7025) (48) Motor Vehicle Maint. (001-056-8140-7025) (49) City Information Systems (001-060-6002-6065-0901) 2,000 1,480 20,384) 3,500) 11,879) 68,761) 710) 14 000 7 100) 1 000) 3 237) 1 000) 1 5OO) 4 017 3 725) 2 035) 3OO 1,700 7,219) BE IT FURTHER ORDAINED Ordinance shall be in effect that, an emergency existing, this from its passage. ATTEST: City Clerk February 17, 1987 '87 FFFll TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Appropriations Transfer for Internal Service Fund Charges The City of Roanoke's Internal Service Fund accounts for certain service-providing departments. The service-providing departments within the Internal Service Fund recover the costs of providing those services by charging the receiving departments. The costs are recovered to the Internal Service Fund as revenue. Appropriations to charge for internal services were allocated in the current fiscal year budget throughout the various departments based on estimated usage. Usage has varied from the original estimates. It is necessary to make appropriation trans- fers between several departments to provide sufficient funds for internal services for the remainder of the fiscal year. These transfers will not increase the original budgeted amounts, only reallocate those amounts between departments. The attached ordinance ~ill accomplish the needed trans- fers. I recommend it for your approval. JMS:dp Office ~ ~e City C]e~ February 20, 1987 File #70-301 Fire-X Corporation 6017 Staples Mill Road P. O. Box 9757 Richmond, Virginia 23228 Gentlemen: I am enclosing copy of Resolution No. 28536, rejecting your pro- posal for a fire suppression system to be installed in the computer room in Municipal North, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. On behalf of the Council, I would like to express appreciation to you for submitting your proposal for a fire suppression system. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. cc: Mr. Mr. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mrs. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Barry L. Key, Manager, Budget and Systems Mrs. Delores C. Daniels, Citizens Request for Service 456 MunlclDal Bul,~llng 215 C~urch Av~que, S.W. Roanoke, Virginia 240t I (703) 981-254t IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28536. A RESOLUTION rejecting the sole bid for a fire suppression system to be installed in the computer room in Municipal North. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The sole bid received by the City for a fire suppression system for the computer room in Municipal North is hereby REJECTED. 2. The City Clerk is directed to notify the bidder and express the City's appreciation for said bid. 3. The City Manager is further authorized to make any changes in the scope of the project or the specifications therefor deemed advis- able and to cause the project to be readvertised for bids. ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Fire Suppression System Halon 1301 - Computer Room Municipal North Roanoke, Virginia C!TY [!i:!=~!? (]!t~oke, Virginia February 17, 1987 I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Budget and Systems Citizens Request for Service City Engineer Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager Roanoke, Virginia February 17, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Fire Suppression System Halon 1301 - Computer Room Municipal North Roanoke, Virginia I. Back~round: Halon 1301 Fire Suppression System is a pressurized liquid which turns to gas when released which deprives the fire of oxygen. There is no water damage or clean up requirements to the area protected. Three (3) bids were received on this project on December 15, 1986 and ranged in price from $7~962.00 to $16~500.00. None of these bids were responsive because each bidder had noted an exception to the requirements of the Contract Documents on the Bid Form. Council approved the rejection of all three bids at its meeting on January 5, 1987. C. New bid date was established for January 26, 1987. II. Current Situation: City Council, at its January 26, 1987 meeting, publicly opened and read aloud bids for the Fire Suppression System of Halon 1301 for the Computer Room in Municipal North. B. One (1) bid was received from the Fire-X Corporation of Richmond, Virginia for $13~554.00 dollars. Second bid was received at the City Clerk's Office on January 27, 1987, at 11:30 a.m. The bid had been sent from Raleigh by Atlantic Fire Systems, Inc., Air Express on Friday, January 23, 1987. Roanoke Regional Airport was closed due to snow,on Friday, January 23, 1987, from 6:30 p.m. to 10:30 p.m. and again Sunday, January 25, 1987, from 5:00 p.m. until Monday, January 26, 1987, until 5:00 p.m. In any event, it is the bidder's responsibility, not the method of transpor- tation, that is responsible for the timing for the bid sub- mittal. Therefore, the bid was returned to the sender unopened. Page 2 III. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Cost C. Engineering concerns. D. Funding of the project. IV. Alternatives are: A. Reject the bid and do not award a contract at this time. 1. Compliance of the one bidder with the requirements of the Contract Documents was met. 2. Cost of the project would exceed engineer's estimate. 3. Engineering concerns would be met with the present bidder. Funding is available in the Municipal North Contingency Account. It is felt, however, that a lower price might be received if additional bids were received. Award a lump sum contract to Fire-X Corporation of Richmond, Virginia in the amount of $13~554.00 and sixty (6--0) con- secutive calendar days. 1. Compliance of the bidder with the requirements of the Contract Documents was met. 2. Cost of the project is higher than anticipated. 3. Engineering concerns would be met. Funding is available in the Municipal North Contingency Account. It is believed that a lower bid might be forthcoming if additional bids were received. Page 3 VJ Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. B. Reject the one bid received and do not award a contract at this time. C. Re-advertise the project in hopes of receiving more than one (1) bid. Respectfully submitted, Chairman William F. Clark RAG/LBC/mm Attachment: Tabulation of Bids cc: City Attorney Director of Finance Budget and Systems Citizens Request for Service City Engineer Construction Cost Technician ]~it B. Kiser TABULATION OF BIDS FIRE SUPPRESSION SYSTEM HALON 1301 - COMPUTER ROOM MUNICIPAL NORTH Bids opened before City Council on January 26, 1987, at 2:00 p.m. NO. OF BIDDER LUMP SUM BID BOND DAYS Atlantic Fire Systems, Inc. $13,554.00 YES 60 Engineer's Estimate: $12,000.00 Robert A Garland, Jr., Chairman William F. Clark Office of City Engineer Roanoke, Virginia February 17, 1987 January 28, 1987 File #70-301 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bid for a Fire Suppression System, Halon 1301 Computer Room in Municipal North, was opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, January 26, 1987: ~IDDER BASE BID Fire-X Corporation $13,554.00 On motion, duly seconded and unanimously adopted, the bid was referred to you for study, report and recommendation to Council. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se cc: Fire-X Corporation, 6017 Staples Mill Road, Richmond, Virginia 23228 Mr. Wilburn C. Dibling, Jr., City Attorney Roo~n 456 Municipal Building 215 C~urch Avu,~ue, S.W. Roonoke, Virginia 240t I (703) 981-2541 Office of ~he City Clerk February 20, 1987 File #207 Thomas Brothers, Inc. 494 Glenmore Drive Salem, Virginia 24153 Gentlemen: I am enclosing copy of Ordinance No. 28538, accepting your proposal for site grading in the Roanoke Centre for Industry and Technology at the site of t~e Advance Stores Company, Inc. pro- ject, in the total amount of $425,660.40, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Si nce rely, Mary F. Parker, CMC City Clerk MFP:se Enco cc: Mr. Nicholas F. 24001 Mr. John W. F. Haner, Attorney, p. O. Box 4151, Virginia 24015 Mr W. Robert Herbert, City Manager Mr Wilburn C. Dibling, Jr., City Attorney Mr Joel M. Schlanger, Director of Finance Mr William F. Clark, Director of Public Works Mr Charles M. Huffine, City Engineer Mr Robert K. Bengtson, Traffic Engineer Mrs. Sarah E. Fitton, Construction Cost Technician Mr. Brian j. Grants Mr. Kit Taubman, p. O. Box 2710, Roanoke, Virginia Roanoke, Wishneff, Chief of Economic Development and B. Kiser, Director of Utilities and Operations Room456 MunlCil~al[~ildlng 215 C~urch Avenue. S.W.l~:~anoke, V~rglnia24011 (703)981-2541 Office of the City Clerk February 20, 1987 File #207 Joe Bandy & Son, Inc. Branch & Associates, Inc. P. O. Box 4061 P.O. Box 8302 Roanoke, Virginia 24015 Roanoke, Virginia 24014 Allegheny Construction Co., 2920 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Inc. Gentlemen: I am enclosing copy of Ordinance No. 28538, accepting the pro- posal of Thomas Brothers, Inc., for site grading in the Roanoke Centre for Industry and Technology at the site of t~e Advance Stores Company, Inc. project, in the total amount of $425,660.40, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. On behalf of the Council, I would like to express appreciation to you for submitting your proposal for site grading in the Roanoke Centre for Industry and Technology. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. Room 456 ~nlcipal Building 2~ 5 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 98t-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of February, 1987. No. 28538. VIRGINIA, AN ORDINANCE accepting the bid of Thomas Bros., Inc., for site grading in the Roanoke Centre for Industry and Technology at the site of the Advance Stores Company, Inc., project, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Thomas Bros., Inc., made to the City in the total amount of $425,660.40 for site grading in the Roanoke Centre for In- dustry and Technology at the site of the Advance Stores Company, Inc., project, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's tions made therefor, said contract to be in such form as is by the City Attorney, and the cost of said work to be paid funds heretofore or simultaneously appropriated by Council. specifica- approved for out of 3. Any and all other bids made to the City for the work are hereby REJECTED, and the City Clerk is directed each such bidder and to express to each the City's aforesaid to notify appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City (3erk February 20, 1987 File #60-207 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28537, amending and reor- daining certain sections of the 1986-87 Capital Projects Fund Appropriations, by appropriating $445,661.00 in connection with the award of a contract to Thomas Brothers, Inc., for site grading in the Roanoke Centre for Industry and Technology at the site of the Advance Stores Company, Inc. project, which Ordinance was adopted by the Council of t~e City of Roanoke at a regular meeting held on Tuesday, February 17, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. Mr. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer Mrs. Sarah E. Fitton, Construction Cost Technician Mr. Brian J. Wishneff, Chief of Economic Development and Grants Mr. Kit B. Kiser, Director of Utilities and Operations Room456 MunicipalBuildlgg 215 Church Avenue, S.W, Roanoke, Vlrginia24011 (703)981-2541 IU THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of February, 1987. No. 28537. AN ORDINANCE to amend and reordain certain sections of the 1986-87 Capital Projects Fund Appropriations and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations General Government RCIT Site Preparation (1) ........................ $11,474,789 635,172 Fund Balance Fund Balance Unappropriated (2) .................. $ 1,257,218 (1) Approp. from General Revenue (2) Fund Balance Unappropriated (A008-052-9506-9003) (X008-3325) $ 445,661 (445,661) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ...... ~.Fr for_ "87 FF?12 ' ' Roanoke, Virginia February 17, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Site Grading in the Roanoke Centre for Industry and Technology - Advance Stores Company, Inc. Bid Committee Report, attached, is for grading in the Roanoke Centre for Industry and Technology at the Advance Stores Company, Inc. site. Recommendation is that City Council approve the recommendation of the Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager Wm~/RKB/mm Attachment cc: City Attorney Director of Finance Director of Public Works Chief, Economic Development City Engineer Construction Cost Technician Roanoke, Virginia February 17, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bids for Site Grading in the Roanoke Centre for Industry and Technology - Advance Stores Company, Inc. I. Back~round on the project includes: Bids were received by City Council on February 9, 1987, publicly opened and read aloud for Site Grading in Roanoke Centre for Industry and Technolgy - Advance Stores Company, Inc. site. Four (4) bids were received and referred to the bid committee for review and report back to Council. B. Low bid, in the amount of $425~660.40 was submitted by Thomas Bros., Inc. Ce Advance Stores Company} Inc. is preparing to construct a facility on a 28.1 acre City-owned tract in the Roanoke Centre for Industry and Technology. Gradin~ to allow building construction and site improvements is required on this City-owned 28.1 acre tract as part of the City's option agreement with Nicholas Taubman for the 28.1 acre parcel in Roanoke Centre for Industry and Technology. Relocation of access road to Blue Hills Golf Club is also part of this project. Contractor will be required to coor- dinate such relocation with other contractors working in the area. II. Current situation of the project is: A. Completion of grading is scheduled for July 15, 1987. B. Fundin~ for this project is available from the Undesignated Capital Funds Account. Page 2 III. IV. Issues in order of importance: A. Compliance of the bidders with requirements of the contract documents. B. Amount of the low bid. Co Fundin~ for construction. D. Time of completion. Alternatives in order of recommendation are: A. Award the contract to Thomas Bros., Inc., in the sum of $425,660.40 and establish a contingency in the amount of $20~000.00 subject to receipt of an approved letter of credit as required by the City's option with Nicholas Taubman. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. 3. Fundin~ for the proposed contract amount is available in the Undesignated Capital Fund Account. 4. Time by which grading must be completed is July 15, 1987, in order to meet the construction schedule of Advance Stores Company, Inc. B. Reject the four (4) bids received and do not construct site grading at Advance Stores Company, Inc. site at the Roanoke Centre for Industry and Technology at this time. Re-evaluate the project for future rebidding. 1. Compliance with requirements of the contract documents would not be an issue. 2. Amount of the bid price would probably be higher if bid at a later date. 3. Fundin~ would not be spent at this time. 4. Time for completion of the project would be delayed, thereby jeopardizing the timetable established for completing the site in time for Advance Stores Company, Inc. to proceed with their construction schedule. Page 3 V. Recommendation is that City Council take the following action: Ae Approve Alternative "A" and award the contract to Thomas Bros., Inc., in the sum of $425~660.40 and establish a contingency in the amount of $20~000.00 for a total not to exceed $445,660.40. B. Appropriate $445~660.40 from Undesignated Capital Funds to an account to be established by the Director of Finance. C. Reject the other bids received. Respectfully submitted, Chairman William F. Clark RAG/RKB/mm Attachments: Tabulation of Bids cc: City Manager City Attorney Director of Finance Director of Public Works City Engineer Chief, Economic Development Construction Cost Technician Kit B. Kiser ATTACHMENT A TABULATION OF BIDS FOR SITE GRADING AT ADVANCE STORES COMPANY, INC. SITE IN THE ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY PLAN NO. 6022 Bids opened Monday, February 9, 1987, 7:30 p.m. BIDDER Thomas Bros., Inc. Joe Bandy & Son, Inc. Branch & Associates, Inc. Allegheny Construction Company, Inc. TOTAL BID $425,660.40 $464,025.41 $535,017.04 $537,044.20 Engineer's Estimate: $644,967.00 Robert Chairman William F. Clark Kit B. Kiser Office of the City C~en~ February 11, 1987 File #207 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for site grading for the Advance Distribution Center and relocation of Blue Hills Golf Club Road, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, February 9, 1987: BIDDER BASE BID Thomas Brothers, Inc. Joe Bandy & Son, Inc. Branch & Associates, Inc. Allegheny Construction Co., Inco $425,660.40 464,025.41 535,017.04 537,044.20 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Room456 MunlcipalBuildlng 2'~5~urchAve~ue, S.W. Roanoke, Vlrginta24C)11 (703)98t-2541 Mr. Robert A. Garland, Mr. William F. Clark Mr. Kit B. Kiser Page 2 February 11, 1987 Chairman CC: Thomas Brothers, Inc., 494 Glenmore Drive, Salem, Virginia 24153 Joe Bandy & Son, Inc., P. O. Box 4061, Roanoke, Virginia 24015 Branch & Associates, Inc., P. O. Box 8302, Roanoke, Virginia 24014 Allegheny Construction Co., Inc., 2920 Nicholas Avenue, N. E., Roanoke, Virginia 24012 Mr. Wilburn C. Dibling, Jr., City Attorney Office of ff~e Ci~/C_.le~ February 20, 1987 File #51 Mr. and Mrs. Paul C. Flegas 2650 Willowlawn Drive, S. W. Roanoke, Virginia 24018 Dear Mr. and Mrs. Flegas: I am enclosing copy of Ordinance No. 28518, rezonin§ a certain tract of land located between 3029 Yardley Drive, N. W., and the Plaza Motel, 4511 Williamson Road, N. W., designated as Official Tax No. 2170424, from RS--3, Single-Family Residential District and C-2, General Commercial District, to RG-1, General Residen- tial District, subject to certain proffered conditions, which Ordinance was adopted by the Council of'the City of Roanoke on first reading on Monday, February 9, 1987~.also adopted by the Council on second reading on Tuesday, Februar~ 17, 1987, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. Room 456 MuniCll~al Building 215 C~urch Avenue, S,W. Roanoke, Virginia 24011 (703) 981-2541 Mr. and Mrs. Paul Page 2 February 20, 1987 C. Flegas cc: Mr. Gene Wright, Action Commercial Brokers, Inc., 5720 Williamson Road, #112, Roanoke, Virginia 24012 Mr. and Mrs. Gus E. Tomaras, 5942 Village Lane, N. E., Roanoke, Virginia 24019 Estate of Willie L. Dillon, 3021Maplelawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Nell P. Cornett, 3024 Yardley Drive, N. W., Roanoke, Virginia 24012 Mr. Roy V. Creasy, Trustee for Plaza Motel, P. O. Box 2420, Roanoke, Virginia 24010 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Hr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mr. John R. Marlles, Chief of Community Planning Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit 8. Kiser, Director of Utilities and Operations Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of February, 1987. No. 28518. VIRGINIA, AN ORDINANCE to amend §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 217, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from RS-3, Single-Family Residential and C-2, General Commercial District, to RG-1, General Residential District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36-541, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on February 9, 1987, after due and timely notice thereof as required by §36-541, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citi- zens were given an opportunity to be heard, both t'or and against the proposed rezoning; and WHEREAS, this Council. after considering the aforesaid applica- tion, the recommendation ~n~de to the Council by the Planning Commission, the City's Co~n~)rehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 217 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a certain tract of land located between 3029 Yardley Drive, N. W., and the Plaza Hotel on Williamson Road, designated on Sheet No. 217 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 2170424 be, and is hereby rezoned from RS-3, Single-Family Residential and C-2, General Commercial District, to RG-1, General Residential District, subject to those conditions proffered by and set forth in the Amended Petition to Rezone filed with the City Clerk on December 18, 1986, and that Sheet No. 217 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke City Planning Commission February 9, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of the Commission: Subject: Request from Paul C. and Connie C. Flegas, that property located on Yardley Drive, N.W., designated as official tax no. 2170424, be rezoned from C-2, General Corrm~ercial District and RS-3, Single Family Residential District, to RG-1, General Residential District, such rezoning to be subject to certain conditions proffered by the petitioner. Backsround: A. Purpose of the petition is to permit the construction of a four unit apartment building. B. Petition contains the following proffered conditions: The development shall be limited to no more than four (4) dwelling units. That all existing trees on the tract will remain in place and a privacy fence of at least six (6) feet in height will be built across the back and down the east side to the extent permitted by Section 36-291.1 of the zoning ordinance of the City of Roanoke. II. Current Situation: Planning Commission held a public hearing on January 7, 1987. One representative for an adjoining property owner spoke in opposition to the request. B. Planning staff recommends approval of the request. III. Issues: A. Land use B. Zoning. Room 355 Municipal Building 215 Churda Avenue, 5.W Roanoke, Virginia 240t I (703) 981 2344 C. Neighborhood. D. Comprehensive Plan. IV. Alternatives: A. City Council approve the rezoning request. Land use proposed by the petitioner is compatible with adjacent residential development and at the same time provides a reasonable transition between the Williamson Road commercial corridor and the residential neighborhood. Residential use of the site will be more compatible with the neighborhood than the commercial developments presently permitted on the site. The one adjoining resident who spoke in opposition to the rezoning was concerned about increased noise and activity and the possible drop in property values. It was generally agreed that the proffered privacy fence and landscaped buffering required by the zoning ordinance would adequately protect adjacent property. Zonin~ would change from single family to multi-family residential. Density is limited to four units. Site is presently divided by two zones which may result in difficulty in future development. Present commercial zoning may also have a detrimental effect on the neighborhood. Putting the property under one residential classification is more desirable than the present situation. Neighborhood will not be affected. Proposed residential development is comparable to what already exists and is situated such that it would have no impact on other residences. Since this site is the last vacant parcel in the block, its residential use should provide economic stability and security for the surrounding residents. Comprehensive Plan encourages provision of a variety of housing types located in appropriate sites in existing neighborhoods, provided such development is in keeping with the general character of the area. The proposed rezoning addresses this objective of the Plan. B. City Council deny the rezoning request. Land use is unchanged. Site remains available for either commercial or residential use. 2. Zonin~ remains C-2 and RS-3. 3. Neighborhood is unchanged. 4. Comprehensive Plan is followed. V. Recommendation: By a vote of 7-0, the Commission recommended approval of the request. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission JEM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Petitioner !N TEIE COUNCIL OF' T~E CITY OF ROANOKE, VIRGtNi'A Rezoning of a tract of land lying on Yardley Dr., NW ) AMENDED between 3029 Yardley Dr., N~ and the Plaza Motel ) PETITION located on W[lliamson Road, from C-2 General Commercial} TO Distr~ct and RS-3, $~ngle-Pamily Res?~ntial District ) REZONE to R~-I, ~eneral Residential D~strict. ow~ TO~E HONO~BLE MAYOR AND M~BERS OF ~E COU~[L OF THE CITY OF ROANO~: .co~ I. The petitioners, Paul C. and Connie C. Flegas, own a certain tract of land located in the City of Roanoke, Virginia, containing .27 acres, located between 3029 Yardley Dr., N~, and the Plaza Motel located on Williamson Road, and designated on Roanoke City Appraisal Maps as Official Tax No. 2170424; the said tract is currently zoned RS-3, Single-Family Residential D~stri. ct, and C-2 General Commercial District. A map of the property to be rezoned i's attached as ~x~iBit A. 2. Pursuant to Article Yli~ of Chapter 36, Code of the City of Roanoke [1979~, as amended, the petitioners request that the said property be rezoned from RS-3, Single,Family Residential District and C-2 General Commer- cial District to RG~I General Residential District for the purpose of constructing a four [4) unit apartment complex. 3. The petitioners believe that the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will use vacant land for residential use. 4. The petitioners hereby proffer and agree that if the said tract is rezoned as requested, that the rezoning will be.subject to, and that the petitioners will a~ide ~y, t~e following conditions: a. T~e development s~ll ~e limited to no more t~an four (4) dwelling units. T~at all ex~t~n~ tr~es ~n tM tract will remain in place and a privacy fence of at lea~t s~x £6) feet in height will be built acr~s~ the back and do~n the east side to the extent permitted ~ Section 36~1.1~o~ the Zoning Ordinance of the ~ty of Roanoke. 4. Attached as Exhibit B are the names and addresses of the owner or owners of all lots or property immediately adjacent to or ~mmediately across a street or road from the property to be rezoned. WHEREFORE, the petitioners· request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted, I~a~ui C. ¢legas~ ~/~ -- Connie C. Flegas ' ~ ZI7050~ ,~ ZI ?0504 u~ Z 17/,J 505 ? ITu.4 3~ "T 2f703~Z - ,,.-- -2170 3 tO _ _ 217030 ~) '~ Z~70305 'L I 103(17 ~ 2t'r030C, £XHIBIT Following are the names and addresses of the owners of all adjacent to property to be rezoned: Gus E. and Pauline G. Tomaras 5942 Village Lane, NE Roanoke, VA 24019 Marion S. Dillon 3027 Maplelawn Avenue NW Roanoke, VA 24012 Estate of Willie L. Dillon 3021Maplelawn Avenue NW Roanoke, VA 24012 Nell P. Cornett 3024 Yardley Drive NW Roanoke, VA 24012 Paul C. and Connie C. Flegas 2650 Willowlawn Drive SW Roanoke, VA 24018 lots or property- Iml .4; NmB ROANOKE TIMES & WORLD-NEWS AL) NUMBER - 121189T3 PUBLISHER'S FEE - $82.08 CITY OF ROANOKE C/O MARY F PARKER CITY CLERKS OFFICE ROOM 450 MUNICIPAL BLDG ROANOKE VA 24011 R~ Ct,'~E~! CITY C[ L" ~ ')FrICE STATE OF VIRGINIA C ITY OF RCANOKE AFFIOAVIT OF PUBLICATION I, (THE UNDERSIGNEDI AN OFFICER OF TIMES-WORLD CORPORATION, WHICH COR- PORATION IS PUBLISftER OF THE ROANOKE TIMES & WORLD-NE~S, A DAILY NEWSPAPER F~UBLISHED IN ROANOKE, IN THE STATE OF VIRGINIA~ DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS DN THE FOLLOWING DATES 01123/8? MORNING 01/30/87 MORNING ~ITNESS, THIS 2ND DAY CF FEBRUARY 1987 --- - NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, February 9, 1987, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from RS-3, Single-Family Residential and C-2, General Commercial District, to RG-1, General Residential District, the following property: A certain tract of land located between 3029 Yardley Drive, N. W., and the Plaza Hotel on Williamson Road, and designated on the Roanoke City Appraisal Maps as Official Tax No. 2170424. This rezoning is to feted by the petitioner for public inspection in Municipal Building. All appear on the above date GIVEN under my hand this be subject to certain conditions prof- . A copy of this proposal is available the Office of the City Clerk, Room 456, parties in interest and citizens may and be heard on the question. 20th day of January , 1987. Please publish in full twice, once on Friday, January 23, 1987, and once on Friday, January 30, 1987, in The Roanoke Times and World News, Morning Edition. Please send publisher's affidavit and bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker City Clerk ~flce o~ ~e O~y ~erk January 29, 1987 File #51 Mr. and Mrs. Paul C. Flegas 2650 Willowtawn Drive, S. W. Roanoke, Virginia 24018 Dear Mr. and Mrs. Flegas: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant your request that a tract of land containing approximately .27 acres, located between 3029 Yardley Drive, N. W., and the Plaza Motel, 4511 Williamson Road, N. W., designated as Official Tax No. 2170424, be rezoned from RS-3, Single-Family Residential District and C-2, General Commercial District, to RG-1, General Residen- tial District, subject to certain proffered conditions. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, February 9, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Room 456 Munlcipol Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Mr. and Mrs. Paul Page 2 January 29, 1987 C. F1 egas cc: Mr. and Mrs. Gus E. Tomaras, 5942 Village Lane, N. E., Roanoke, Virginia 24019 Mr. Marion S. Dillon, 4511 Williamson Road, N. W., Roanoke, Virginia 24012 Estate of Willie L. Dillon, 3021Maplelawn Avenue, N. W. Roanoke, Virginia 24012 ' Ms. Nell P. Cornett, 3024 Yardley Drive, N. W., Roanoke, Virginia 24012 Mr. Roy V. Creasy, Trustee for Ptaza Motel, P. O. Box 2420 Roanoke, Virginia 24010 ' Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, p. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney PERTAINING TO THE REZONING OF: Request from Paul C. and Connie C. Flegas, that property ) located on Yardley Drive, N.W., designated as official ) tax no. 2170424, be rezoned from C-2, General Commercial )AFFIDAVIT District and RS-3, Single Family Residential District, to ) RG-1, General Residential District, such rezoning to be ) subject to certain conditions proffered by the petitioner.) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 29th day of December, 1986, notices of a public hearing to be held on the 7th day of January, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT 2170501 2170503 2170504 2170505 Gus E. and Pauline G. Tomaras 2170405 Marion S. Dillon 2170426 Nell P. Cornett 2170424 2170422 2170401 2170402 Paul C. and Connie C. Flegas ADDRESS 5942 Village Lane, N.E. Roanoke, VA 24019 4511 Williamson Road, NW Roanoke, VA 24012 3024 Yardley Drive, NW Roanoke, VA 24012 2650 Willowlawn Drive, Roanoke, VA 24018 2170403 Roy V.Creasy P.O. Box 2420 Trustee for Plaza Motel Roanoke, VA 24010 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 29th day of December, 1986. Notary Public My ~ommission Expires: NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, January 7, 1987, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, in order to consider the following: Request from Gene Wright, representing Paul C. and Connie C. Flegas, that property located on Yardley Drive, N.W., designated as official tax no. 2170424, be rezoned from C-2, General Commercial District and RS-3, Single Family Residential District, to RG-1, General Residential District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please run in the morning edition on Tuesday, December 23, 1986 Please run in the evening edition on Tuesday, December 30, 1986 Please send billing and affidavit of publication to: Office of Community Planning, Room 355, Municipal Building, Roanoke, VA 24011 Of~e o~ ~ O~ Oen~ December 19, 1986 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Paul C. and Connie C. Flegas, requesting that a tract of land containing approximately .27 acres, located between 3029 Yardley Drive, N. W., and the Plaza Motel, 4511Williamson Road, N. W., designated as Official Tax No. 2170424, be rezoned from RS-3, Single-Family Residential District and C-2, General Commercial District, to RG-1, General Residential District, sub- ject to certain proffered conditions. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se Enco cc: Mr. and Mrs. Paul C. Flegas, 2650 Willowlawn Drive, S. W., Roanoke, Virginia 24018 Mr. Gene Wright, Action Commercial Brokers, Inc., 5720 Williamson Road, #112, Roanoke, Virginia 24012 Mrs. Martha P. Frankl'in, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 MunlcipalBuildlng 215 Church Ave~ue, S.W. Roanoke, Vi~inla24011 (703)981-2541 December 18, 1986 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from Paul C. and Connie C. Flega$, requesting that a tract of land containing approximately .27 acres, located between 3029 Yardley Drive, N. W., and the Plaza Motel, 4511 Williamson Road, N. W., designated as Official Tax No. 2170424, be rezoned from RS-3, Single-Family Residential District and C-2, General Commercial District, to RG-1, General Residential District, subject to certain proffered conditions. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. and Mrs. Paul C. Flegas, 2650 Willowlawn Drive, S. W., Roanoke', Virginia 24018 Mr. Gene Wright, Action Commercial Brokers, Inc., 5720 Williamson Road, #112, Roanoke, Virginia 24012 Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Rocxn456 Mun~lBuildlng 2t5(~~urchA~'~ue..S.W.R°an°ke.~lrglnla24011 (?03)981-254t .iN RE: IN THE COUNCIL OF THE CITY OF" ROANOKE, VlRGIi~,CEI',,,E~ CiTY C[.~]R!~S !iFFICE Rezoning of a tract of land lying on Yar~y,F~-~tl ~ between 3029 Yardley Dr., N.W. and the Pl~a~za~M~t6~N'~? located on Williamson Road, from C-2 General Commercial District and RS-3, Single-Family Residential District to RG~i, General Residential District. PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: I. The petitioners, Paul C. and Connie C. Flegas, own a certain tract of .land located in the City of Roanoke, Virginia, containing .27 acres, located between 3029 Yardley Dr., N.W., and the Plaza Motel located on Williamson Road, and designated on Roanoke City Appraisal Maps as Official Ta~ No. 2170424; the said tract is currently zoned RS-3, Single-Family Residential District, and C-2 General Commercial District. A map of the property to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII of Chapter 36, Code of the City of Roanoke (1979), as amended, the petitioners request that the sa~d property be rezoned from RS-3, Single-Family Residential District and C-2 General Commer- cial District to RG-I General Residential District for the purpose of constructing a four (4) unit apartment complex. 3. The petitioners believe that the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will use vacant land for residential use. 4. The petitioners hereby proffer and agree that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the petitioners will abide by, the following conditions (e.g.): a. The development shall be limited to no more than four (4) dwelling units. b. That all existing trees on the tract will remain in place and a privacy fence of at least six (6) feet in height will be built across the back and down the right side. 4. Attached as Exhibit B are the names and addresses of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the petitioners request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City o4 Roanoke. Respectively submitted, ~u ~ Flegas Date "~ 'Z 170503 · , 217G504 · .110~14 ~ 'Z 170§17 '2'170..31, ,170311 ~-2170~10 21'10309 7.170308 'ZITO~07 EXHIBIT "B" Following are the names and addresses of the owners of all adjacent to property to be rezoned: Gus E. and Pauline G. Tomaras 5942 Village Lane, NE Roanoke, VA 24019 Marion S. Dillon 3027 Maplelawn Avenue NW Roanoke, VA 24012 Estate of Willie L. Dillon 3021Maplelawn Avenue NW Roanoke, VA 24012 Nell P. Cornett 3024 Yardley Drive NW Roanoke, VA 24012 Paul C. and Connie C. Flegas 2650 Willowlawn Drive SW Roanoke, VA 24018 lots or property'