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HomeMy WebLinkAboutCouncil Actions 01-20-8728506 REGULAR WEEKLY SESSION ...... ROANOKE January 20, 1987 2:00 p.m. AGENDA FOR THE COUNCIL CITY COUNCIL Call to Order -- Roll Call. A2~p~e~. The invocation will be delivered by The Reverend Paul E. Alwine, Pastor, First Church of the Brethren· Pr~e~u~. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor· CONSENT AGENDA Approved (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the regular meeting of Council held on Monday, December 15, 1986; the special meeting held on Thursday, December 18, 1986; the regular meeting held on Monday, December 22, 1986; and the regular meeting held on Monday, January 5, 1987. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from the Roanoke Redevelopment and Housing Authority transmitting a check in the amount of $111,470.89 representing payment in lieu of taxes for certain projects for the fiscal year ended September 30, 1986. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens Upon Public Matters: Request of Mr. H. S. Zimmerman to address Council on behalf of City retirees. Referred to City ~ana~er and D~ector of Finance for recommendation regarding pelion in.ease(s) ~or Citu r~ees for the ne~ two tle~. -' (1) Petitions and Communications: None. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: 1. A report with regard to the lease agreement with Air Transport Associates, recommending approval to standardize lease agreements with fixed base operators, Adopted Ordinance No. 28506 (7-0) on first reading. 2. A report recommending authorization to execute Change Order No. 2, in the amount of $46,732.00 and five consecutive calendar days, to the contract with Wilkins Construction Company, Inc. for Walnut Avenue Bridge, S. E. over N&W Railway deck rehabilitation. Adopted Ordi~x~nce No. 28507 (7-0) and Ordinance No. 28508 (7-0). Director of Finance: 1. A financial report for the month of December, 1986. Received and filed. City Clerk: A report advising of the expiration of the three year terms of William White, Sr., and Sallye T. Coleman as School Board Trustees on June 30, 1987, and that applications for the upcoming vacancies will be received in the City Clerk's office until 5:00 p.m., on Tuesday, March 10, 1987· Received and filed. Reports of Committees: None. Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 28499, on second reading, permanently vacating, discontinuing and closing a certain 12-foot wide alley extending in a westerly direction from 11th Street, S. E., for a distance of 260 feet to its point of inter- section with 10 1/2 Street, S. E.; and a certain alley extending from the center of the aforementioned 12-foot alley, being approximately 10 feet in width and extending in a northerly direction for a distance of approximately 400 feet to its termination at a juncture with an existing 12-foot alley. A~pted 0rdinance No, 28499 (7-0). Ordinance No. 28500, on second reading, providing for the City's gift to Virginia Mountain Housing of certain houses located on Shadeland Avenue, N. W., upon certain terms and conditions. Adopted Ordinance No. 28500 (7-0). (2) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office ~ ~ne O~y (3e~ January 56, lqR7 File ~7q-17~ Mr. Herbert ~. McRride Executive Director City of Roanoke Redevelopment and ~ousing Authority P. O. Rox 6359 Roanoke, Virginia 2aQ17 Oear Mr. HcBride: Your communication transmitting a check in the amount of ~ll],a7~.Rq representinq payment in lieu of taxes for certain projects for the fiscal year ended September ~n, laRK, was before the £ouncil of the City of ~oanoke at a regular meeting held on Tuesday, ,January 20, lgR7. On motion, duly seconded and unanimously adopted, toe report was received anH filed. Sincerely, Mary F. Parker, CMC City Clerk MFP:se cc: Mr. W. Robert Merhert, City Manager ~r. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, ~irector of Finance Mr. Gordon ~. ~eters, City Treasurer Mr. Von H. Moody, III, Director of Real Estate Valuation Room 456 Municipal Building 215 C~urch Avenue, $.W. Roonc~e, Virginia 24011 (703) 981-2541 CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY 2624 SALEM TURNPIKE, N, W, P. O. BOX 6359 ROANOKE, VIRGINIA 24017 DR. WENDELL H, BUTLER. CHAIRMAN HALLIE b. ALBERGOq--~I, VICE CHAIRMAN RONALD O. CRAWFORD JO ANNE B. JUStlS PERCY T. KEELIN~i C. FRED MANGUS January 9, 1987 HERBERT D, MCBRIDE EXECUTIVE DIRECTOR Honorable Mayor and Members of City Council City of Roanoke Municipal Building Roanoke, Virginia 24011 Gentlemen: Under the Cooperation Agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority, this Authority shall make payment in lieu of taxes to the City of Roanoke each fiscal year which is 10% of shelter rents from all the housing projects. Transmitted herewith is our check for $111,470.89 which represents payment in lieu of taxes for the following projects: Lansdowne Park - $ 15,604.84 Lincoln Terrace - 20,439.62 Hurt Park - 7,272.59 Highland Manor - 3,662.84 Hunt Manor - 8,012.84 Melrose Towers - 17,536.00 Jamestown Place - 8,486.49 Morningside Manor - 8,758.17 Bluestone Park - 4,973.46 Indian Rock Village 4,288.00 Scattered Housing 10,805.96 Hackley Avenue 1,630.08 Total $111,470.89 These amounts cover our fiscal year ended September 30, 1986. It is a pleasure to convey this check to the City of Roanoke. If we can be of further service, please do not hesitate to contact my office. Very truly yours, Herbert D. McBride Executive Director HDM/jm Enclosure CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION TO: Mr. Joel M. Schlanger, Director of Finance FROM: Ms. Mary F. Parker, City Clerk DATE: January 13, 1987 sUBJECT: Payment in lieu of taxes from City of Roanoke Redevelopment and Housing Authority For handling as you deem appropriate, I am transmitting a check in the amount of $111,470.89 from the City of Roanoke Redevelop- ment and Housing Authority, representing payment in lieu of taxes for the fiscal year ended September 30, 1986. I appreciate your assistance in this matter. MFP:se Attachment January 26, 1987 File #429 Mr. W. Robert Herbert Mr. Joel M. Schlanger City Manager Director of Finance Roanoke, Virginia Roanoke, Virginia Gentlemen: I am attaching copy of a communication from Mr. Harold S. Zimmerman, President, Roanoke City Retirees Association, requesting that Council give financial consideration to the retired city employees in the 1987-88 budget, which communication was before the Council of the City of Roanoke at a regular meeting held on Tuesday, January 20, 1987. I am also attaching copy of a communication from Messrs. Melvin E. Matthews and Acree Hayes in connection with pay increases for City retirees, which communication was sent to the members of Council on Friday, January 23, 1987. On motion, duly seconded and unanimously adopted, the request was referred to you for recommendation regarding pension increases for City retiree's for the next two years. Sincerely, Mary F. Parker, CMC City Clerk MFP:se ERe, cc: Mr. Harold S. Zimmerman, 4526 Eden Drive, N. W. Roanoke Virginia 24012 ' ' Mr. Melvin E. Matthews, 2728 Mansfield Street, N. E., Roanoke, Virginia 24012 Mr. Acree Hayes, 1510 Grayson Avenue, N. W. Roanoke, Virginia 24017 ' Mr. Wilburn C. Dibling, Jr., City Attorney Room456 Mun~l~l~ildi~ 215 ~urchA'v~n~,S.W.l:~oonoke,~24011 (703)981-2~1 Roanoke, Vir gi nia January 20~ 1'98'7 HONORABLE MAYOR AND MEMBERS OF" CITY COUNCIL -FP~e r~'~embers (:)f t~e City c,f Rc)anoke Retirees Association kiave stated tf~e ~aise!:~. that are given in 'b~e future,please be added nc, t a one time raise like was given during 'the past two years. ~'etirees f,::,r tl'~e future because it does ~'~,:)'t add t,::, tk~eir pensions. The. r~'~'~be~"s would like for t[~e ~'aises tc, be paid frc, m the retirement fund so 'b[~e amount would increase the benefits yearly. We ~c, uld like for C:ity Council t,:, cc, nsider each time the City emplc, yees receive a yearly raise tl'~is increases the c,:,~vtribul:ions to, the fund, f,::,'r tl-~is reason tl'~e retirees sP~c~L~ld receive a raise ea,::l."~ time tk~e. CJ.l~y Cor~'m'~i t tee Member. City of Roanoke Ret :i r e. ment Asso,:: i at :i. c,n Melvin E.,Matthew~_. January 20, 1987 Honorable Mayor Noel C. Taylor and Members of City Council The retired city employees request that you give financial consideration to us in your 1987-88 budget. The new tax on food and gasoline that has been imposed upon all of us has really hurt alot of the retirees. We were having a difficult time making ends meet before and this has really compounded our problem. Our supplemental health insurance that we must carry, since medicare does not come close to taking care of our doctor and hospital expenses, has really escalated and in my case 29%. I understand that some have a much higher rate. You can imagine what this has done to our budget. Also, the retirees request that serious consideration be given to incorporating any increase in our reqular monthly pension. A one-time lump sum is great for one month, but for the next eleven months we will be worse off than before. We realize that this is an additional work load for your staff. But we feel that alot is at stake for us. I can assure you that any help that you and your staff can give us will be greatly appreciated. Thank you for your kind attention and for giving us the opportunity to speak to you. You have not failed us in the past and we pray that you will not in the future. Honorable Mayor and Members of City Council Page 2 January 20, 1987 Again, thank you for your support. Sincerely, / · Harold S. Zimmerman President, Roanoke City Retirees Association Office of the (Dry (]e~ January 24, 19~7 File ~1Q2 Mr. !~;. ~ob~rt Herbert City Manager Roaqok~, Virginia Dear Mr. Hnrh~rt: I am attaching copy of qrdinance No. 2R50~, approving your issuance of C~ange ~rdnr No. 2 to the City's contract with ~lilkins Construction Company, Inc. for deck rehabilitation For Halnut ~venue, S. E., Rri4ge, which Drdinance was adopted by the Council of thn City of ~oanoke at a regnlar meeting held on Tuesday, January ~, lg~7. Sincerely, Mary F. Oarker, City Clerk HFP:sm cc: Wilkins Construction Company, Inc., Route 1, ~mherst, Virginia 2a5~] Mr. Wilburn C. Dibling, ,!r., City &ttorney ~r. Joel ~. Schlanger, ~irector of Finance ~r. William F. Clark, Director of Public Works Mr. Cha-le¢ M. Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer Hrs. %arab E. Fitton, Construction Cost Zechnician Room456 MuniclpalBulldlng 2'~5ChurchAvenue, S.W. Roanoke, Vlrglnia240'~1 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of January, 1987. No. 28508. AN ORDINANCE approving the City Manager's issuance of Change Order No. 2 to the City's contract with Wilkins Construction Company, Inc. for deck rehabilitation for Walnut Avenue, S.E., Bridge; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 2 to the City's contract with Wilkins Construction Company, Inc., dated April 7, 1986, related to deck rehabilitation for Walnut Avenue, S.E. Bridge. 2. Such Change Order shall provide for the following changes in the work to be performed: CRIGII~L Cl~ A~ (~ A~ INCLUDING PREVlOt~S CI~ C~ (I~ANGE O[{DER hD. 2 Additional deck rehabilitation work as rm~re particularly described in the City Manager's report of January 20, 1987 $ 424,658.00 $ 495,033.00 + $ 46,732.00 541,766.00 Additional days resulting from Change Order No. 2 5 calendar days 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office ~ the Oty Ge~ January 26, tgi7 File ~60-107 Mr. Joel M. Schlaqger Director of Finance Roanoke, Virginia ~ear Mr. Schlanger: I am attaching copy of ~rdinance No. ~R5~7, amending and reor- daining certain sections of the lqR6-g7 Capital Projects Fund Appropriations, to provide for the transfer of $~6,737.Q0 in connection with the executinn of Change ~rder No. ? to the contract with Wilkins Construction Company, Inc. for Walnut ~venue Rridge, S. E. over N&W Railway deck rehabilitation, which ~rdinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, ~]anuary ?0, lq~7. Sincerely, Mary F. Parker, CMO City r, 1 e rk MFP:se ~nc, cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Oihling, ,]r., City Attorney Mr. William F. Clark, Director of PuHlic Horks Mr. Charles M. HufFine, City Kngineer ~r. Robert K. Bengtson, Traffic Engineer Hrs. Sarah E. Fitton, Construction Cost Technician Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of January, 1987. No. 28507. AN ORDINANCE to amend and reordain certain sections of the 1986-87 Capital Projects Fund Appropriations and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Capital Improvement Reserve Public Improvement Bonds - Series Streets and Bridges Walnut Avenue Bridge Deck Repair $6,503,368 1985 (1) ....... 5,825,626 6,745,550 (2) ............. 592,982 (1) Streets & Bridges (A008-052-9577-9181) $(36,732) (2) Approp. from Bonds (A008-052-9529-9001) 36,732 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. C!TY [i_.~>!'J'~ E~iFri~E Roanoke, Virginia January 20, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Change Order No. 2 - Walnut Avenue Bridge, S.E. over N&W Railway Deck Rehabilitation I. Back~round on this subject is: Wilkins Construction Company, Inc. submitted a base bid in the amount of $403~358.00 for Walnut Avenue Bridge, S.E. over N&W Railway Deck Rehabilitation, which was accepted by City Council in Ordinance No. 28083 at a regular meeting held on April 7, 1986. B. Project includes: 1. Contract amount of $495,033.00 (base bid plus alternates and change order No. 1). 2. Time limit of 225 consecutive calendar days (contract time plus Change Order No. 1). Walnut Avenue Brid~e, S.E. over N&W Railway has been experiencing deck deterioration due to the penetration of water through the deck joints. The deck, which has been resurfaced several times since its 1927 construction date, is being rehabilitated in order to lighten the dead load on the structure, improve the bridge's riding surface, and extend the life of the bridge. The estimated remaining bridge life is now eight years. Following the comple- tion of all necessary repairs, the estimated remaining bridge life will be 40 to 50 years, with only normal, regular maintenance expected to be needed. Deck deterioration of this bridge was studied by Hayes, Seay, Mattern and Mattern in 1984 to determine the extent to which deck rehabilitation is needed as a result of water penetratlon. The study included obtaining seventy-two (72) test cut samples from the bridge deck which were submitted for laboratory analysis. The results of the analysis indicated that deck rehabilitation was necessary on the structural deck areas at the bridge piers. Areas of the structural deck between each pier were believed to need only a minor amount of rehabilitation. The structural deck needed to be completely exposed (by removing the several bituminous and concrete overlays that have occurred since 1927) in order to make these necessary repairs. Page 2 II. Current situation of the subject is: Structural deck of this bridge has been completely exposed by the contractor. The exposed deck was examined by Hayes, Seay, Mattern and Mattern, which resulted in Change Order No. 1, which included an additional 515 square yards of rehabilitation, which was an estimated quantity. As construction proceeded, it was found that an additional 107 square yards of this rehabilitation was needed. Of this amount: 45 square yards are needed to correct a joint alignment problem that exists in the sidewalk area. This problem was created several years ago when the bridge sidewalk was overlayed with new concrete, the joints of which were not aligned with existing bridge joints. This problem was not detected until deck sections were removed as part of this contract, and is not something that could have been readily detected during the engineering design of this bridge rehabi- litation project. 2. 62 square yards are needed in addition to the previously estimated 515 square yards, for proper deck rehabilitation. At $125.00 per square yard, this is an additional $13~375.00. Latex concrete overlay that will be placed as the final riding surface is now estimated to require 30% (363 cubic yards) more material. Close examination of the exposed deck reveals some high and low spots which, when supplemented by the knowledge gained from placing a similar overlay on Wasena Bridge, supports the need for the additional latex concrete material. At $750.00 per cubic yard, this is an additional $27,225.00. Spalled areas on piers require an additional 73 square feet of patching to cover exposed reinforcing steel. At $84.00 per square foot, this is an additional $6,132.00. quantities developed during the engineering and design of the pro- ject were based upon the 72 test-cut samples noted in part I.C. above. In order to have correctly estimated the quantities found, considerably more test-cuts would have been needed. This may have provided a better idea of quantities of repair work needed, but would have involved a higher Engineering fee, with the same quan- tities of repair work having been found in any event. Page 3 Funding in the amount of $46~732.00 is available from the Public Improvement Bond - Series 1985 - Streets and Bridges Account No. 008 052 9577 9181 and from the project contingency to provide the subject work for Change Order No. 2. Fe Contract would increase to $541,765.00 by virtue of Change Order No. 2 in the amount of $46,732.00. The same unit prices used in the original low bid would also be used in this change order. An additional five (5) calendar days would also be added to the 225 calendar days for this contract, resulting in a total 230 calendar-day contract. III. Issues in order of importance are: A. Necessity and justification of additional work. B. Funding availability. C. Timing requirements. IV. Alternatives in order of recommendation are: Ae Authorize the City Manager to execute Change Order No. 2 in the amount of $46~732.00, and an extension of time in the amount of five (5) consecutive calendar days. Necessity and justification of additional work exists. Addition of these necessary repairs to the structural deck will provide the new 40-50 year bridge life that is desired. 2. Fundin~ availability: a) In the amount of $36~732.00 is from the Public Improvement Bond - Series 1985 - Streets and Bridges Account No. 008 052 9577 9181. b) In the amount of $10~000.00 is from the project con- tingency. 3. Timing requirements would be acceptable. Page 4 Do not authorize the City Manager to execute Change Order No. 2 in the amount of $46~732.00, and an extension of time in the amount of five (5) consecutive calendar days. Necessity and justification of additional work would continue to exist. Extension of bridge life would not be maximized. Additional costly deck rehabilitation work would likely be needed again in the near future, resulting in further disrup- tion of traffic. 2. Funding availability would be saved for other future bridge projects. 3. Timing requirements would not be an issue. V. Recommendation is that City Council approve Alternative "A" by taking the following actions: A. Authorize the City Manager to execute Change Order No. 2 in the amount of $46~732.00. B. Time limit of contract to be extended by five (5) consecutive calendar days. C. Transfer: 1) $36,732.00 from the Public Improvement Bond - Series 1985 - Streets and Bridges Account No. 008 052 9577 9181 into the existing Walnut Avenue Bridge Deck Repair Account No. 008 052 9529 9001. 2) $10~000.00 from the project contingency into the existing Walnut Avenue Bridge Deck Repair Account (this leaves a $10~000.00 contingency for the remainder of the project). Respectfully submitted, W. Robert Herbert City Manager WRH/RKB/mm cc: City Attorney Director of Finance Director of Public Works City Engineer Construction Cost Technician January 20, 1987 '87 J/~tt15 ~11 t7 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of December, 1986. JMS:dp ~ctb'r of Fin-anee~ GENERAL FUND CONTINGENCY BALANCE AS OF DECEMBER 31, 1986 Contingency Reserve: Balance July 1, 1986 Citizens' Request for Service Commissioner of Revenue City Clerk Finance Municipal Auditing City Attorney Planning Circuit Court Clerk of Circuit Court Director of Human Resources Mowing Equipment Advertising Disability Insurance Disability Insurance Disability Insurance Disability Insurance Administrative Supplies Computers Reimbursement of Court Funds Study of Homeless $( 5,000) 11,500) 1,311) 3,203) 2,706) 2,792) 358) 4,875) 5,000) 6~000) $ 237,542 ( 42~745) Contingency Balance $ 19%797 I ° ~ 0 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 Operating Revenue: Commercial Sales Domestic Sales Industrlal Sales Town of Vinton Roanoke County Customer Services Customer's Work Total Operating Revenue Less: Operating Exp, Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscel]aneous Bad Debt Co31ectlons Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Transfer to Other Funds Interest Expense Total Non-Operating Income Net Income 1986 $ 500,191 758,599 59,333 19,371 366,736 130,357 1~843~936 354,621 656,584 191,922 109~050 1~312~177 531,759 295~104 .... 236~655 92,231 2,300 11,183 3~526 109~240 345,895 57,010 , 18~533 75~543 270~352 1985 $ 486,485 721~947 61,522 29~255 635~354 124,974 7)921 2~067~458 339s913 545s478 196~504 93~395 1~175~290 892~168 289~125 603~043 78,767 4,050 87 5~218 · 88~122 691,165 39,000 23)233 62~233 628~932 WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment S.W. Trunk Line (Phase #) 16 Line G.C. Tank #3 New Services Hyd. Lines Unidentified Plant Replacement Fire Hydrants FC Generator Replacement CCFP Storm Windows Franklin Road Pump Station Franklin Road Tank Loop Franklin Road Tank Land G.C. #1 Tank Painting Salem Interconnect PS FY85 Projects Design FY86 Projects Design Franklin Road Tank Watershed Protection Carvins Cove Total Year to Date Expenditures $ 1~691 22,792 37,525 143,38# 116,923 7~009 21,131 18~618 36~730 1#0~865 11,371 18~167 3~650 13~791 6,561 18~582 196~412 $ 828m202 6 C~TY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Customer Services Sewage Charges - Botetourt County Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating income Add: Non-Operating Income Interest on Investments Miscellaneous Bad Debt Collections Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Net Income 1986 $1,997,787 384,718 84,274 375,725 43,510 17,496 3~235 2~906~745 574,229 1:761~054 2~335~283 571,462 432~497 138~965 112,524 15,834 4~602 132~960 271,925 69~767 $ 202~158 985 $1,987,240 480,075 97,994 322,731 26,322 20,160 3~170 2~937~692 591,382 1~512~384 2~103t766 833,926 392~232 441t694 85,988 17,762 6~919 110~669 552,363 78~791 $ 473~572 SEWAGE TREATMENT FUND CONT I NUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Construction - Structures Flood Relief FY85 Project Design Williamson Road West Sewer Project FY86 Project Design Mud Lick Sewer Land Purchase STP Land Acquisition Cove Road Land Acquisition Dogwood Lane Total Year to Date Expenditures $ 35,812 500 313,865 148 22,262 4,153 2,082 7,950 61,230 8~500 $ 456~502 8 CITY OF ROANOKE REGIONAL AIRPORT FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal Building Rentals Other Property Rentals Advertising Commissions Fuel and Oil Sales Commissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Total Non-Operating Income income Before Non-Operating Expenses Less: Non-Operating Expense Interest Expense Net Income 1986 $ 203,681 81,518 101,030 19,556 11~185 725,411 18,309 15~434 1 ~176~124 197~753 535~286 733~039 443,085 271t869 171~216 133~178 133t178 304,394 56~826 $ 247~568 1985 $ 156,423 96,548 99,427 13,419 9,876 680,526 16,229 25~545 1~097~993 194,844 490~608 685~452 412,541 287~679 12%862 131~674 131~674 256,536 9~853 246~683 9 REGIONAL AIRPORT FUND CONTINUED Capital Outlay Not Included in Operstlng Expenses: Project Other Equipment Overlay GA & T/W Unidentified Construction Repaint R/W & T/W Markings Roof Repairs -Rep]acement Fencing - New & Replacement AIP #01 Airport Master Plan Terminal Building Additions Noise Protection & Soundproofing Burton - Clear Zone Property Aviation Drive Widening Auto Transfer Switch Year to Date Expenditures $ 4,248 33,677 840 4,150 12,908 2~475 69,040 1,171 240,186 43,383 79,511 125,~04 12~17 Total $ 629~410 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less= Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Expo Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income Net (Loss) $( 1986 117,066 22,650 30,888 10,069 23,284 32t319 236~276 227,765 143,133 225,976 19,427 2,133 618,434 382,158) 152~522 53%680) 26,469 2~040 28;509 506,171) 1985 $ 160,279 31,999 57,298 2,010 49,768 41~699 343~053 223,509 139,593 234,644 26,241 4,466 628~453 ( 285,400) 154,962 ( 440~362) 25,422 1,022 26~444 $ (413~918) I1 CiViC CENTER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Equipment Total Year to Date Expenditures $ 16~8~6 $ 16~8q6 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Expenses Before Depreciation Operating income (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Transfer from Other Funds Interest on Investments Total Non-Operating Income Net Income (Loss) 1986 $2~659~460 2~659~460 1,738,382 866~270 2~60%652 56,808 117~949 (63~141) 57,010 5~564 62~574 $ ( 567) 1985 $2~213~702 2~213~702 1,701,711 637~075 2~338~786 (125,084) 189~662 (314746) 22~281 22~281 $ (292,46.__.~5) INTERNAL SERVICE FUND CONTINUED Capital Outlay Not Included in Operating Expenses: CIS - Other Equipment Motor Vehicle Maintenance - Other Equipment Utility Line Service - Construction Structures Utility Line Service - Other Equipment Utility Line Service - Furniture and Equipment Utility Line Service - Construction Structures Year to Date Expenditures $ 130,388 2,800 8~393 177,416 3,562 8)393 Total $ 35%952 CITY DF R0ANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL 5TATENENT OF ACCOUNTABILITY FOR NONTH ENDED DECENOER 31, 1986 TO THE DIRECTOR OF FINANCE: GENERAL STATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY FOR THE FUNDS OF BAID CITY THE NONTH ENOED OECENBER 31, 19DB. OF ROANOKE, VIRGINIA FUND BALANCE AT RECEIPTS NOV. 30, 1986 gENERAL $3,044,6D7.49 $14~419,675.3E CAPITAL $18,D74,845.74 $103,443.85 DEBT SERUlCE $5,761,628.6D $1,943,476.D7 WATER $3,D09,811.99 $808,088.94 SENAGE TREATMENT $4,007,86§.2§ $488,661.94 AIRPORT $4,444,83D.58 $A11,331.55 CIVIC CENTER $675,050 56 $52,714.46 INTERNAL SERVICE $D34~341.10 $994,310.7D PAYROLL $150,846.26 $9,1V5,987.74 PUBLIC ASSISTANCE $14,635.35 $255,000.00 FIFTH OIBT CONSORTIUM ($17,8D2.85) $108,359.88 gRANT PROGflANS 15938,D37.45~ $1,20D~871.27 DIBDURSENENT5 $18,981 966.49 $1,126 915.15 $7,080 0§1.70 $921 512.29 $833 D43.63 $480 318.08 $155 673.99 $491 069.16 $9,141 §7§.86 $263 332.86 $158 895.30 $1,57D 610.81 BALANCE AT DEC. 31, 1986 $3,482,336.32 $17,2§1,474.44 $625,048.19 $D,596,388.64 $3,652,683.56 $4,375,736.00 $572,091.03 S737,48D.67 $115,358.14 $6,302.49 ($67,758.371 ($1,BO6,97B.991 DALANCE AT DEC. 31, 1985 $160 510.94 $30,019 248.50 $94D 53D.16 $2,924 520.48 $3,R59 308.59 $3,569 997.87 $461 507.48 $560 950.51 $55,507.08 $16,139.66 $78,300.41 $1,496,340.07 TOTAL $38,911,810.D9 $D9,394,721.35 $86,806,465.32 $32,040,066.1D $48,744,863.75 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE 5TATENENT OF NY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FO0 THE MONTH ENDING DECEMBER 31, 1986 FHAT SAID FOREGOING: CERTIFICATES UNITED STATES CASH OF DEPOSITS 5ECURITIES CASH IN HANO CASH IN DOMINION BANK CASH IN COLONIAL ANERICAN NATIONAL BANK CASH IN DANK OF UIRGINIA INVESTMENTS ACQUIRED FRON CONPETITIVE PROPOSALS: DOMINION BANK COLONIAL AMERICAN NATIONAL BANK SOVRAN BANK UNITED VIRGINIA DANK BANK OF VIRGINIA CENTRAL FIDELITY $148,048.D4 $1,776,567.82 $115,D58.14 $191.9D TOTAL5 $148,048.D4 $1,776,567.8E $115,E58.14 $191.92 $3,000,000.00 $5,D00,000.00 $8,500,000.00 S0.00 SO.OB $3,000,000.00 SD,O00,O00.O0 $9,000,000.00 $9,000,000.00 $9,500,000.00 $9,500,000.00 TOTALS $2,040,066.1D SD4,§Ol,O00.O0 $5,500~000.00 $3E,O40,O66.1E DATE: dANUARY 14, 1987 ROANOKE CITY TREABURER CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 6 MONTHS ENDED DECEMBER 31, 1986 REVENUE City's Contributions Investment Income Cain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1986 $ 2,153,945 1,598,201 1,739,291 6%553 $ 5~555~990 1985 $ 2,471,828 1,598,914 1,422,028 62~823 $ 5~555~593 EXPENSES Pension Payments Commissions Active Service Death Benefit Expense from Bond Premium Amortization insurance Expense Administrative Expense Total Expenses Net Income Year to Date $ 1,968,886 93,372 6,717 98,751 2,825 35;576 2~206~127 $ 3~3491863 $ 1,844,775 73,385 9,559 50,225 2,825 88~921 2~069~690 $ 3~485,903 16 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF DECEMBER 31, 1986 ASSETS Cash Investments (market value - 1986 $79,840,534 1985 $67,419,513) Prepaid Expenses Total Assets 1986 $ 8,736 71,148,868 8~005 $71~165~609 1985 $ 881 60,918,161 13~655 $60~932~697 LIABILITIES AND FUND BALANCE Accounts Payable Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 67,815,746 3~349~863 71~165~609 $71~165t609 $ 11~179 11~179 57,435,615 3~485~903 60~92I~518 $60~932~697 17 CAPITAL PROJECTS FUND CAPITAL IMPROVEMENT RESERVE BALANCE DECEMBER 31, 1986 Balance July 1, 1986 Ord.Bo. 28255 28262 28276 28290 28301 28303 CMT CMT CMT 28364 28376 28466 28468 28470 28472 28475 28483 CMT CMT CMT CMT Mill Mountain Improvements Walnut Avenue Bridge Jail Pods Lick Run Retention Pond Fifth Street Bridge Mason Mill Bridge Mill Mountain Zoo Mill Mountain Zoo Mill Mountain Zoo Sports Complex Parks Improvements Main Street Bridge Washington Park Box Culvert Washington Park Box Culvert Storm Drains Storm Drains Lick Run Flood Assistance Lick Run Flood Assistance Lick Run Flood Assistance Lick Run Flood Assistance Lick Run Flood Assistance Balance as of December 31, 1986 $10,519,170 147,500) 70,375) 389,600) 641,110) 43,040) 261,575) 4,085) 4,000) 4,519) 49,000) 113,000) 87,093) 97,699) 435,908) 75,000) (1,387,465) 148,100) 5,000) 5,000) 5,000) 5~000) $ 6~540~101 (1) Appropriated from General Revenues: Washington Park Storm Drain Storm Drain Excess Appropriations William,on Rd. Storm Drain Appropriations $ 948,712 1,025,167 8,085 1~259~736 3t241~700 Transfers/ Expenditures $ 706,226 945,490 8,085 904~156 2~563~957 $ 242,486 79,677 355~580 677~743 Public Improvement, Series 1985 Bond Proceeds: Storm Drains Streets and Bridges Schools Parks Buildings Balance 8,978,500 3,858,000 2,307,500 1,406,000 850t000 17:400:000 $20~641~700 5,813,420 2,503,622 1,614,600 1,406,000 200~000 11~537~642 $14~101~599 3,165,080 1,354,378 692,900 650t000 5~862~358 $ 6~540~101 (1) GENERAL FUND BUDGET ANALYSIS AS OF DECEMBER 31, 1988 Sources of Funds: Original Revenue Estimate for Fiscal Year Revenue Estimate Changes: Ord. No. Revenue Type 28313 28358 28292 28374 28421 28450 28456 Grants-in-Aid Federal Government Grants-in-Aid Commonwealth Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Miscellaneous Grants-in-Aid Commonwealth (Personnel Lapse) Miscellaneous Designated Fund Balance Appropriated Reserve for Prior Year Encumbrances Total Sources of Funds Appropriations: Original Appropriation Budget for Fiscal Year Ord. No. Department Purpose 28270 Various 28265 City Manager 28313 Police Patrol 28313 Police Patrol 28313 Fire Suppression 28324 Com. Attorney 28324 Transfer to Grant Fund 28332 Com. of Revenue 28332 General Fund Contingency 28353 Schools 28353 Transfer to Grant Fund 28358 Com. Attorney 28362 City Clerk 28292 Juv. Dat. Home 28292 Juv. Prob. House 28292 Crisis Interv. 28374 Library Reappropriation of Prior Year Encumbrances Vehicle Salaries Salaries Salaries Local Match Local Match Advertising Advertising Local Match Local Match Equipment Equipment Equipment Equipment Equipment Equipment Grant 387,387 5,500 4,807 31,338 124,946 (24,900) 15~000 $1,147,671 18,417 (1) 387,387 79,659 (1) 467,046 (1) 6,575) 6,575 11,500 11,500) 26,871) $117,964,797 26,871 5,500 9,536 (I) 2,597 921 1,289 31,338 544~078 $118,508,875 1,011,180 (1) lm147t671 120~667~726 117,964,797 Ord. No. Department 28421 Transfer to Capital Fund 28430 School Board 28433 Director of Human 28B33 Congingency Reserve 28~50 Various 28~50 Personnel Lapse 28456 Library 28~6B School Board 28464 Transfer to Grant Fund 28470 Police Patrol 28470 Fire Suppression 28470 Transfer to Capital Fund 28B87 School Board Flood Damage Reimbursement $ 124,946 Equipment 392,977 (1) Fees for Professional Serv. 6,000 Fees for Professional Serv. ( 6,000) Personnel Lapse (187,400) Personnel Lapse 162,500 Paging System 15,000 Local Match ( 10,000) Local Match 10,000 Salaries (467,046) Salaries (467,046) Washington Park Box Culvert 934,092 Equipment 43)545 (1) 2~702)929 120~667~726 Undesignated Fund Balance June 30, 1986 $ - 0 - CITY OF ROANOKE GENERAL FUND STATUS OF FUND BALANCE AS OF DECEMBER 31, 1986 Balance July 1, 1986: From FY85 From FYS6 Appropriations: Ord. No. Department 28265 28362 28430 28487 City Manager - Vehicle City Clerk - Word Processor School Board - Equipment School Board - Equipment CMERP City Administration School Administration $ 33,319 $ 877~646 601~347 910~965 601~347 18,417) 9,536) ( 392,977) ( 43~545) Balance December 31~ 1986 $ 883~012 $___164~825 CAPITAL PROJECTS FUND INTEREST INCOME ANALYSIS DECEMBER 31, 1986 Date 7/1185 7/28/86 8/25/86 8/25/86 10/13/86 10/13/86 Ord. No. 28276 28326 28329 28395 28396 Description Balance Available July 1, 1986 Jail Pods (Wiley Drive Ext.) RCIT Roadway RCIT Site Preparation Hershberger Park RCIT Site Preparation Interest Earned Through 12/31/86 $(100,000.00) (117,972.00) (39,996.00) ( 8,700.00) (149~515.00) Balance $2,563,746.18 (416,183.00) 533~585.01 Balance Available 12/31/86 $2~681~148.19 Office of the City Cler~ January 15, 1987 File ~467 Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), establishing a procedure for the election of School Board Trustees, this is to advise you that the three year terms of Mrs. Sallye T. Coleman and Mr. William White, Sr., will expire on June 30, 1987. According to Section 9-16, on or before February 15 of each year, Council shall announce its intention to elect trustees of the Roanoke City School Board for terms commencing July I through (1) public announcement of such intention at two consecutive regular sessions of the Council and (2) advertisement of such intention in a newspaper of general circulation in the City twice a week for two consecutive weeks. Section 9-17 provides that all applications must be filed in the City Clerk's Office by March 10. Applications will be received until 5:00 p.m. on Tuesday, March 10, 1987. Application forms are available in the City Clerk's Office and may be obtained between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Information describing the duties and responsibilities of School Board Trustees will also be available. Periodically over the next informed of the various selection process. four months, I will keep the Council steps to be followed throughout the Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:se Room456 MuniclpalBuildlng 215 0~urch Avenue, S.W. Roanoke, VIrginlo24011 (703)981-254t Notice: File on Ordinance No. 28499-012087 is missing from file folder. January 26, 1987 File #27-68 Virginia Mountain Housing 400 Draper Road Blacksburg, Virginia 24060 Gentlemen: I am enclosing copies of Ordinance No. 28500, providing for the City's gift to Virginia Mountain Housing of certain mouses located on Shadeland Avenue, N. W., upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 12, 1987, also adopted by the Council on second reading on Tuesday, January 20, 1987, and will take effect ten days following the date of its second reading. Please sign and return three copies of the Ordinance to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se E~c. Room456 MunlcipolBuildlng 215ChurchAv~ue,$.W. Roanoke, Vlrginla24011 (703)981-25~.1 Virginia Mountain Page 2 ,lanuary ~, lg~7 Housing cc: ~r. Percy T. Keeling, President, ~ainshoro Project Area Committee, Inc., 416 qainshoro Road, N. W., Roanoke, Virginia ?~1~ Mr. ~eorge H. Robinson Meller, Administrator, gainshoro Neighhorhood nevelopment Corporation, ~qa Gainshoro Road, N. W., Roanoke, Virginia PdQI~ Mr. Herbert n. McRride, ?xecutive Director, Redevelopment an4 Housing Authority, P. D. Virginia ?an17 City of Roanoke Rox ~35q, Roanoke, ~r. I,I. Robert Herbert, City Manager ~r. ~,lilhurn C. Dibling, ,lr., City Attorney Mr. ,~oel M. Schlanger, Director of Finance Mr. ~dilliam F. Clark, nirector of Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Right.of_~,Iay Agent Mr. Ronald H. Miller, ~uilding Commissioner Mr. H. Daniel Pollock, Housing Development Coordinator Mr. Kit ~. Kiser, Director of !ltilities and ~perations Ms. Marie T. Pnntil~S, Grant~ Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of January, 1987. No. 28500. AN ORDINANCE providing for the City's gift to Virginia Mountain Housing of certain houses located on Shadeland Avenue, N. W., upon certain terms and conditions. that: 1. BE IT ORDAINED by the Council of the City of Roanoke The City hereby agrees to give and convey to Virginia Mountain Housing (hereinafter referred to as VMH) certain houses located on Shadeland Avenue, N. W., now owned or hereafter to be acquired by the City, subject to the terms and conditions of this ordinance. 2. Within ten days of the effective date of this ordinance or of the City's acquisition of the property, whichever is later, VMH shall indicate its desire to acquire any of the houses owned by the City on Shadeland Avenue by delivering to the City Manager a written request for such houses. The City Manager shall, within five days of the receipt of the VHM's written request for a house, respond in writing to VMH concerning the availability of such house. The City Manager's letter shall be deemed delivered at the time it is mailed by first class mail to VMH at 400 Draper Road, Blacksburg, Virginia. The City Manager's decision with regard to the availability of any house shall be final and binding. If the City Manager determines that, for any reason, a house is not available for transfer to VMH, VMH shall have no further right, title or interest in such house. 3. Transfer of ownership of each house to VMkI shall occur when the City Manager mails notice to VMH that the house is available to VM}I, and risk of lose with respect to such house shall pass to VMH at that time. 4. VMH shall provide public liability insurance to provide coverage for the activities authorized by the ordinance. The City shall be named as an additional insured on such policy of insurance. Such insurance shall continue in effect until each house owned by VMH is removed and relocated by VM}I. Failure of VMH to provide such insurance shall, at the option of the City Manager, result in reversion to the City of ownership of such houses which have not been removed from Shadeland Avenue. 5. Each house shall be conveyed to VM}I in "as is" condition with no expressed or implied warranties. 6. VMH shall remove each house which it acquires from the City as expeditiously as possible, consistent with the intent of the overall relocation project. Any house which is not removed within sixty days of VMH's request to the option of the City Manager, revert shall have no further right, title or take such house shall, at to City ownership, and VMH interest in such house. 7. VMH shall market each house acquired to home buyers in substantial compliance with the Project Concept attached to the City Manager's report dated January 12, 1987. All houses con- veyed to VMH shall be relocated within the City of Roanoke only. 8. VMH shall and, by execution of this ordinance, does hereby agree to indemnify and hold harmless the City, its offi- - 2 cers, agents and employees from any and all liability growing out of the location any house which it owns on City property, the movement, relocation and virtue of this ordinance interested parties. 9. The City Manager and empowered to attest, renovation of the houses acquired by and the showing of such houses to effectuate transfer of ownership of such houses to the terms and conditions of this ordinance. ATTEST: and the City Clerk are hereby authorized respectively, any documents necessary to to VMH, subject Cit, y Clerk. ACCEPTED and EXECUTED by the undersigned this , 19 day of VIRGINIA MOUNTAIN HOUSING ATTE ST: (title) by (title) RE~ Roanoke, Virginia January 12. 1987 '87 JAN-6 ~8:J8 No~orabie ~ayor and ~em~er~ of Cou~cii Roanoke, Virginia Dear Members of Council: Subject: Disposition of City-owned Property on Shadeland Avenue I. Background: A. Shadeland Avenue was site of severe flooding and property damage in November 1985. City Council has committed to buying all real property on Shadeland Avenue and converting the site into a dry basin for downstream flood control purposes. Most properties have been acquired by the City. Structural assessment of some of the houses indicates some are salvageable and can be repaired at reasonable cost (estimated at this time to be $18,000-$21,000 per house for complete rehabilitation.) One house has been repaired and moved to a new location, and on December 15, Council agreed to give another house to the Northwest Neighborhood Environmental Organization to relocate and repair. II. Current Situation: City staff and staff of several other a~encies have discussed alternatives to demolishing the houses on Shadeland Avenue. These discussions have yielded a plan to move some of the houses to other locations, have them renovated, and sell them to low-income buyers. B. General concept of the plan is as shown on the attachment. C. Incentives for relocation and rehabilitation of the houses include: 1. Preservation and improvement of the City's housing stock; 2. Enhanced homeownership opportunities for lower income families; 3. Redevelopment of designated Conservation Areas and Rehabilitation Districts. Approval of the conditional gift of houses to Virsinia Mountain Housing (VMH) (a private non-profit housing development corporation experienced at residential development and rehabilitation) for proposed project must be given by City Council. Page 2 January 5, 1987 III. Issues: A. Effect on supply of City's housing stock B. Effect on neighborhood revitalization C. Cost to the City D. Timing E. Legal issues IV. Alternatives: Authorize the gift of any or all houses on Shadeland Avenue to Virginia Mountain Housing on the following conditions: -VMH shall indicate in writing within 10 days of the effective date of the ordinance or the City's acquistiion of the property, whichever is later, whether each house is desired; -Transfer of title of each house to VMH shall occur within 15 days of the effective date of the ordinance or the City's acquisition of the property, whichever is later; -Risks of loss with respect to each house will pass to VMH at the time of title transfer; -Houses will be conveyed to VMH in "as is" condition with no expressed or implied warranties; -VMH will provide public liability insurance naming the City as an additional insured from the date of title transfer until the house is removed from City property; -VMH will remove each house from Shadeland Avenue as expeditiously as possible, consistent with the intent of the overall relocation project; any house not removed within 60 days of VMH's written declaration of interest to take such house shall automatically revert to City ownership, and VMH shall have no further right, title or interest in such house. -VMH will market each house to homebuyers in general compliance with the Project Concept attached, with the understanding that modifications may be necessary and in recognition of the risk borne by VMH; Page 3 January 5, 1987 -VMH will agree to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability growing out of the location of the house on City property, movement, relocation, and renovation of the house and showing it to interested parties. Effect on City's housing stock will be positive, in that several single-family houses will be improved and preserved for ownership by lower-income owners on affordable terms. Effect on neighborhood revitalization will be positive, in that areas targeted for improvement will have several highly visible, newly repaired homes and families added at one time, where new construction is needed to encourage other revitalization. 3. Cost to the City will be reduced in two ways: a) Some demolition costs will be saved. h) Tax revenues from houses that would have been lost will be preserved for those houses moved, amounting to up to approximately $30,000 in taxable value for each house. No further cost to the City would be incurred, in that the plan does not include any funds from the City, either from general funds or Community Development Block Grant funds. Timing is such that the VMH must be allowed reasonable opportunity to evaluate condition and rehabilitation needs of each house, and to arrange for relocation with house movers. The time required will be related to the number of houses to be moved. 5. Legal issues include: a) City's continued liabilit~ for security of houses until title is transferred to VMH within 15 days of approval of transfer or acquisition by the City, whichever is later. b) City can give propert~ to private non-profit agencies, but cannot give or sell property directly to individuals; therefore, an intermediate agency between the City and the eventual homeowner is necessary. c) City would relinquish responsibility for property's relocation, ownership having been transferred to the private non-profit agency prior to the move. B. Do not authorize gift of houses to Virginia Mountain Housing; pursue original intention of demolition. Page 4 January 5, 1986 Effect on supply of City's housin~ stock would be negative, in that a number of houses that could have been renovated and made available to low-income buyers would be destroyed. Effect on neighborhood revitalization would be negative in that an opportunity to dramatically enhance the vitality of a neighborhood would be lost. Construction of new houses on available sites may be delayed for years, and meanwhile further deterioration of nearby properties may continue. 3. Cost to the City would be increased somewhat by the demolition costs and by lost tax revenues. Timin~ is such that houses could be demolished as soon as title is taken to each. Work on dry basin could proceed as soon as all houses are acquired, if not before. 5. Legal issues are such that City's liability for houses would continue until demolition. V. Recommendation: Concur in Alternative A, thereby authorizing the gift of any or all houses on Shadeland Avenue to Virginia Mountain Housing on the following conditions: -VMH shall indicate in writing within 10 days of the effective date of the ordinance or the City's acquistiion of the property, whichever is later, whether each house is desired; -Transfer of title of each house to VMH shall occur within 15 days of the effective date of the ordinance or the City's acquisition of the property, whichever is later; -Risks of loss with respect to each house will pass to VMH at the time of title transfer; -Houses will be conveyed to VMH in "as is" condition with no expressed or implied warranties; -VMH will provide public liability insurance naming the City as an additional insured from the date of title transfer until the house is removed from City property; -VMH will remove each house from Shadeland Avenue as expeditiously as possible, consistent with the intent of the overall relocation project; any house not removed within 60 days of VMH's written declaration of interest to take such house shall automatically revert to City ownership, and VMH shall have no further right, title or interest in such house. -VMH will market each house to homebuyers in general compliance with the Project Concept attached, with the understanding that modifications may be necessary and in recognition of the risk borne by VMH; Page 5 January 5, 1986 -VMH will agree to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability growing out of the location of the house on City property, movement, relocation, and renovation of the house and showing it to interested parties. cc: City Attorney Director of Finance Director of Public Works Respectfully submitted, City Manager Director of Utilities and Operations Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, Virginia Mountain Housing Inc. Executive Director, Roanoke Redevelopment and Housing Authority Executive Director, Gainsboro PAC ATTACHMENT SHADELAND AVENUE PROJECT CONCEPT General Purposes: 1) Preserve City's housing stock 2) Revitalize City's older neighborhoods, specifically by provision of new housing 3) Enhance homeownership opportunities, particularly for low-moderate income families 4) Minimize financial risk of City and other agents involved 5) Have Shadeland Avenue site cleared timely Information: 1) As many as 20 houses are available on Shadeland Avenue, most of which may be moved. 2) RRHA has at least 18 lots in Gainsboro available for transfer at no cost to non-profit agencies for this project. Others in Gainsboro or other neighborhoods may be available by purchase or donation, with quality of title unknown 3) a) Estimates to move houses are $3,500-$4500 after clean out and gutting on current site. b) Estimated costs for total rehabilitation are $18,000-$21,000 for each house. c) Estimated average cost for foundation on new site, building permits, hook-up fees etc., is $3,600. TOTAL: $25,000 - $29,000 4) Permanent financing has been offered by the Virginia Housing Development Authority @ 5% for 30-year term. Procedure: 1) City and Virginia Mountain Housing enter contract whereby City will give to VMH up to 20 houses on Shadeland Avenue, in as-is condition, on condition that VMH have each house removed by certain date. 2) VMH carefully assesses conditions and projected rehabilitation costs of each available house and selects which houses it will accept and move. 3) VMH takes title and responsibility for houses selected, strips each one out, and has each moved into the Gainsboro Conservation/Redevelopment Area or other Conservation Areas or Redevelopment Districts. Lots onto which houses will be placed will be provided by the Redevelopment and Housing Authority or other owners. Sites will be concentrated to the extent available lots allow, to maximize impact, strength of redevelopment and to facilitate rehabilitation and marketing. 4) VMH renovates at least one house immediately for use as a model. Page 2 5) Each house will be offered for sale at a price to cover the costs to VMH of moving and setting the house in its new location. The total price to the buyer of a house as relocated and of its complete renovation is expected to be $27,000-$30,000. A period of open house(s) and showing of the development will be scheduled and publicized extensively. Information will be developed for each house, to include sales price as-is, renovation work expected and its cost, total cost of purchase and rehabilitation, and projected monthly payments of principal, interest, property taxes and insurance (PITI). 7) Through the showing period and on a scheduled "Selection Day", parties interested in buying a particular house will be asked to complete a general application form and register for each house of interest. The applications will be divided into the following categories, in order of priority: lst--low-moderate income buyers to occupy 2nd--higher income buyers to occupy 3rd--all others, for other uses 8) On the "Selection Day", for any house for which more than one party in a priority group applies, the parties of that priority group will be selected at random to have the opportunity to buy it, and will be processed for eligibility in order of selection. 9) VMH will enter into a sales contract with each buyer, whereby the buyer pays an earnest money deposit/down payment of $500, agrees to apply for special VHDA (or other acceptable) financing to buy and rehabilitate the house, and live in it (if in 1st or 2nd priority groups). lO) The buyer will apply for special VHDA (or other acceptable) financing. When loan is approved, transfer of house as-is to buyer will occur, rehabilitation funds will be escrowed, and work will begin by VMH and its contractors. Typical Financin~ Scenario: Cost to move house, set on foundation hook-up fees etc. Rehabilitation Costs $7,500 $20~000 Total Expenses Sales Price 95% VHDA financing - $28,500 VMH holds forgiveable deferred payment loan in lieu of down payment $1,500 $27,500 $30,000 $10,000 $20,000 as-is sale rehabilitation Page 3 Closing Costs - Approximately Paid by VMH as seller - $700 Paid by buyer (earnest money deposit) $500 Additional from buyer $200 (Leaves $300 net to VMH on settlement) $ 1,400 $28,5O0 Mortgage @ 5% for 30 years: Principal and interest $153 Property taxes ($30,000 value less 5-year exemption on $22,500 rehab) $ 8 Insurance $ 20 Total PITI $181 (After 5 years, will increase to approximately $205) (To retire mortgage in 20 years, PITI would equal $216 initially, $240 after 5 years.) Financial Considerations: Assuming: 15 houses moved, renovated and sold Cost to move, set up, etc. @ $7,500 x 15 = $112,500 Rehabilitation expenses @ $20,000 x 15 = +$300~000 $412,500 Sold @ $30,000 X 15 = $450~000 $ 37,500 Deferred payment second mortgage by VMH @$1,500 x 15 -$ 22,500 Closing costs paid by VMH @ $700 x 15 10,500 Net to VMH @ $300 x 15 for $ 4,500 expenses, contingency etc. 1. Upfront venture capital (VMH) 2. Purchase/rehab mortgage funds (VHDA) $112,000 $427,500 Effect: 1. 2. 3. 4. 5. If 15 houses are moved and repaired, then 15 houses are saved, preserving City's tax base by $450,000 for approximately $5,700 annually in property taxes. 15 "new" houses are put in deteriorated areas of Northwest Roanoke, probably in concentrated area for maximum benefit. 15 low-moderate income families become owners of renovated houses at cost comparable to or lower than rent. City may save $15,000+ in costs to demolish houses. Benefits above will increase/decrease in proportion to variance from assumed 15 houses moved and sold. Office o~ the G~y Ge~ January 21, 1987 File ~169-67-481 Mr. C. F. Rowell General Chairman Kazim Temple P. O. Box 835 Roanoke, Virginia 24004 Mr. George A. Hamid, Jr., President Hamid Morton Productions Suite 204 1 South Carolina Avenue Atlantic City, New Jersey 08401 Gentlemen: I am enclosing copies of Ordinance No. 28502, providing for the use of certain air rights over Franklin Road and a portion of Elmwood Park for an aerial exhibition in promotion of the Kazim Temple Shrine Circus, by Abel Holding Company, Incorporated, and Kazim Temple A.A.O.N.M.S., upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 12, 1987, also adopted by the Council on second reading on Tuesday, January 20, lq87, and will take effect ten days following the date of its second reading. Please sign and return three copies of the Ordinance to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011. Sincerely, / ~Mary F. Parker, CMC City Clerk MFP:sw Enc, cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. M. David Hooper, Superintendent of Police Mr. Jimmie B. Layman, )lanager, Parks and Recreation Room 456 Munlcll:~l Building 215 Chura~ Avenue, $.W. P, oonoke, Wrglnla 24011 (703) 981-2..~N1.1 IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of January, 1987. No. 28502. VIRGINIA AN ORDINANCE providing for the use of certain air rights over Franklin Road and a portion of Elmwood Park for an aerial exhibition in promotion of the Kazim Temple Shrine Circus, by Abel Holding Co., Inc. and Kazim Temple A.A.O.N.M.S., upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke: 1. Permission be and is hereby granted Abel Holding Co., Ine., d.b.a. Hamid-Morton Circus and Kazim Temple A.A.O.N.M.S., hereinafter referred to jointly and severally as Permittee, to use the airspace located over Franklin Road as well as a portion of Elmwood Park and adjoining City property for the purpose of putting on an aerial exhibi- tion on January 29, 1987, in promotion of the Kazim Temple Shrine Circus, as more fully described in the report of the City Manager to this Council dated January 12, 1987. 2. Permittee shall proteet, indemnify and hold City, its offi- eers, agents and employees free and harmless from any claim or litiga- tion, including all costs thereof and attorney's fees, of every kind and character, whether or not reduced to judgment, asserted by any party, including, but not limited to members of the public, on account of personal injury, death, loss of property, damage to property, including, without limitation, City owned property or faeilities, or any other eause of action, whether in tort or contract, arising out of or in connection with the above-described aetivity, the permission granted hereunder or independent contraetors or 3. Abel Holding Co., in interest shall, at least presence of Permittee's personnel, agents or equipment. Inc., its grantees, assignees or successors seven days prior to January 29, 1987, pro- vide to the City Manager suitable evidence of comprehensive general public liability insurance specifically covering the above referenced aerial exhibition for the purposes and time described above, with a combined single limit of not less ($1,000,000.00), including bodily and including the City of Roanoke, as additional insureds. 4. Kazim Temple A.A.O.N.M.S., eessors in interest shall, at least than One-Million Dollars injury or death and property damage, its officers, employees and agents its grantees, assignees or sue- seven days prior to January 29, provide to the City Manager suitable evidence of comprehensive specifically covering the above 1987, general public liability insurance referenced aerial exhibition for the purposes and time described above, with a combined single limit of not less than One-Million Dollars injury or death and property damage, its officers, employees and agents ($1,000,000.00), ineluding bodily and including the City of Roanoke, as additional insureds. repair or replace to City's damaged or otherwise in connection with the permission granted hereunder. exhibition. 6. Permittee agrees and covenants to satisfaction all City property which may be harmed 5. Permittee expressly acknowledges and agrees that no City facilities, personal property, or personnel, shall be involved in any manner whatsoever in the aforesaid aerial exhibition and that Permittee assumes sole and exclusive responsibility for such aerial 7. This ordinance shall be in full force and effect only at such time as a copy, duly signed, sealed, attested, and acknowledged by authorized officials of Permittee together with valid, current cer- tificates evidencing the public liability insurance required in paragraphs S and 4 above have been filed in the Office of the City Clerk in approved form. ATTEST: City Clerk. ACCEPTED AND EXECUTED by the undersigned this January, 1987. day of ABEL HOLDING CO., INC., HAMID MORTON CIRCUS d.b.a. ATTEST: By (title) ATTEST: KAZIM TEMPLE A.A.O.N.M.S. By,. (title) STATE OF VIRGINIA § § CITY/COUNTy OF § The foregoing permit was acknowledged by and , and on behalf of Abel Holding Co., Inc., d.b.a. Hamid Morton Circus on the day of , 1987. My Cormuission expires: Notary Public STATE OF VIRGINIA § § CITY/COUNTy OF § The foregoing permit was acknowledged by on behalf of Kazim Temple A.A.O.N.M.S. on the , 1987. My Con~nission expires: and and day of Notary Public ~.,E C~] ~ ~ ~1 Roanoke, Virginia C~ ~ ~, f~F- January 12, 1987 CITY Member s'8~f Honorable Mayor and ~J~y-~ou~i~© Roanoke, Virginia Dear Members of Council: Subject: Permission for use of air-rights over Franklin Road and use of a portion of Elmwood Park for an aerial exhibition related to the promotion of Shrine Circus. I. Background: City Council, on January 13, 1986, granted the use of air-rights over Franklin Road between Jefferson Street and Williamson Road and over a portion of Elmwood Park to Hamid-Morton Circus for an aerial exhibi- tion held on January 30, 1986 to promote the Shrine Circus. The ex- hibition involved an aerialist sliding down a cable suspended from the roof of the Colonial Plaza building to Elmwood Park. The 29th ~_nnual Kazim Shrine Temple Circus is scheduled from January 30 through February 1, 1987 at the Roanoke Civic Center. The Kazim Temple sponsors the subject Circus staged by the Abel Holding Company, Inc. of New Jersey. Kazim Temple, represented by its General Manager Mr. C. F. Rowell, has requested City's permission to stage an aerial exhibition at 12:15 p.m. on January 29, 1987 over Franklin Road and Elmwood Park to promote the Shrine Circus. The exhibition would involve a motorcyclist (with an acrobat suspended beneath the bike) ascending a cable~suspended from Elmwood Park to the roof of the Colonial Plaza Building. II. Current Situation: Colonial Plaza buildin~ owners have approved the use of their building for the above stated aerial event subject to certain terms and condi- tions. B. Permission for the use of air-rights over Franklin Road can only be granted by the City Council. C. A parade/assembly permit granted by the City Manager would also be re- quired for the subject event. III. Issues: A. Promotion of a benefit event. B. Liability insurance. C. Parade/Assembly permit. D. Timing. Members of Council January 12, 1987 Page 2 IV. Alternatives: Grant the use of air-rights over Franklin Road between Jefferson Street and Williamson Road and over a portion of Elmwood Park to the Kazim Temple and the Abel Holding Co., Inc. for an aerial exhibition at or about 12:15 p.m. on January 29, 1987 to promote the Shrine Circus. 1. Promotion of a benefit event annually scheduled at the Roanoke Civic Center would be facilitated. Liability insurance in the amount of $1 million (Comprehensive General Liability Policy) would be provided by the Abel Holding Co., Inc. to address the public liability associated with the subject event of January 29, 1987. The City of Roanoke, its officers, agents, and employees would be listed as additional insured. The amount of the liability insurance is acceptable considering the availability of such policies in the current insurance market. In addition, the City of Roanoke would be included on the $1 million liability insurance to be provided by the Kazim Te~ple for the subject event. The Abel Holding Co., Inc. and the Kazim Temple would also be required to indemnify and hold harmless the City, its officers, agents, and employees, from any and all liability arising out of the use of the City property for the subject event. 3o Parade/assembly permit to be granted by the City Manager would primarily involve temporary closing of Franklin Road between Jefferson Street and Williamson Road and a portion of the Elmwood Park. No City personnel or equipment would be involved in staging of this event, other than traffic control. Timing relative to Council's permission for the use of the air- rights is critical because the subject event is scheduled for January 29, 1987, a day before the opening of the Circus at the Roanoke Civic Center. Do not ~rant the use of air-rights over Franklin Road and a portion of Elmwood Park to the Kazim Temple and the Abel Holding Co., Inc. for the promotional event of January 29, 1987. 1. Promotion of a benefit event annually scheduled at the Roanoke Civic Center would not be facilitated by the City. 2. Liability insurance related to the subject event of January 29, 1987 would not be an issue. Members of Council January 12, 1987 Page 3 3. Parade/assembly permit would not be granted by the City Manager for the subject event. Timin~ relative to Council's action on the subject matter would remain critical for the promoters of the Shrine Circus because of the January 30, 1987 opening date. V. Recommendations: Council concur with Alternative A and grant the use of air-rights over Franklin Road between Jefferson Street and Williamson Road and over a portion of Elmwood Park to the Kazim Temple and the Abel Holding Co., Inc. for an aerial exhibition at or about 12:15 p.m. on January 29, 1987 to pro- mote the Shrine Circus. Respectfully submitted, W. Robert Herbert City Manager WRH:DVT:vz Attachments CC: Mr. C. F. Rowell, General Chairman Kazim Temple, P. O. Box 835, Roanoke, VA 24004 Mr. George A. Hamid, Jr., President Hamid-Morton Productions, Suite 204 1 So. South Carolina Avenue, Atlantic City, NJ 08401 City Attorney Director of Finance Director of Public Safety and Administration Director of Utilities and Operations Director of Public Works Manager, Department of Parks and Recreation/Grounds Maintenance Police Chief WORLD'S GREATEST CIRCUS TALENT KAZIM TEMPLE TWENTY-NINTH ANNUAL PRODUCED BY Action-Pecked HAMID - MORTON · Thrill-Filled 6 Performances Roanoke Civic Center Friday, January 30 + Saturday, January 31 + Sunday, February 1 December 3, 1986 Mr. Robert Herbert Manager, City of Roanoke Dear Mr. Herbert and City Council: The 29th Annual Kazim Temple Shrine Circus will be held Jan. 30, 31, and Feb. 1 at the Roanoke Civic Center. To help promote this worthy benefit, the Shrine and Abel Holding Co., Inc., T/A Hamid-Morton Circus is seeking City Council permission to stage a very special event. On Thursday, Jan. 29, 1987, at 12:15 p.m. we are requesting that the Aerial LeMoines, a world renown highwire troupe based in Roanoke, be permitted to stage "Riders In the Sky." This aerial performance will be done on a cable suspended from the roof of the Colonial American National Bank building and extending into Elmwood Park. The LeMoines will use the same cable rigging as in last year's similar circus promotion, "Slide for Life." As last year, the 1/2-inch cable is anchored appropriately on the roof of Colonial American National Bank, crosses above Franklin Road and the promenade between Central Fidelity Bank and Blue Cross Blue Shield. The cable is secured in the amphitheater area of Elmwood Park. The installation of the wire will be done in a safe manner acceptable to the Circus and Colonial American. In this year's act, a motorcyclist ascends the cable from Elmwood Park with an acrobat suspended beneath the bike. They climb approximately two-thirds the height of the wire, backing down at the end of the performance. The act is about five minutes long, and will be covered live by Roanoke's major tv and radio stations, the Roanoke Times, and outlying media. John LeMoines, who has performed the feat in many countries around the world, will supervise the attachment and dismantling of the cable at an off-peak banking hour. As last year, it will be necessary to close Franklin Rd between Jefferson and Willtamson for the duration of the act, from noon to 12:30 p.m. The entity staging the promotion is Abel Holding Co., Inc., T/A Hamld-Morton Circus, George Hamid, president. Insurance coverage for The event is guaranteed and documented by Abel Holding Co., Inc., as the primary insurer, and by the Kazim Temple Shrine under two separate $1 million Comprehensive General Liability policies. The City of Roanoke, its officers, agents and employees, and Colonial American National Bank are named as additional insureds on both policies. In addition, Abel Holding Co., Inc. and the Kazim Temple Shrine shall protect, indemnify and hold the City of Roanoke, its officers, agents and employees free and harmless from any claim or litigation (including all costs thereof and attorney's fees) of every kind and character asserted by any third party (including, but not limited to members of the public), on account of personal injury, death, loss of property, damage to property and any other cause of action, whether in tort or contract, arising out of or in connection with the activity or presence of Circus' personnel or equipment. The Shrine Circus organization hopes you will permit us to stage safely and with minimum traffic disturbance this publicity event for the Temple's worthy annual fund-raiser. Sincerely, C.~. "Chuck" Rowell, General Chairman Enclosures: Signed letter of approval by Colonial American National Bank. Certificates of insurance. Approved Assembly Permit, City of Roanoke. Map diagram. Newspaper clipping from last year's "Slide for Life." cc: Wilburn C. Dibling, Jr., City Attorney Mark A. Williams, Assistant City Attorney George C. Snead, Jr., Director of Administration and Public Safety D.D. Roupe, Manager, General Services Dinesh Tiwari, Parks and Recreation Department Dolores Daniels, Citizen Request for Services M. David Hooper, Chief of Police Jerry W. Kerley, Fire Chief ~rr~n E~ T~nt, ~nager_ Emergency Services nar£es ~u~lne, ~ty Engineer NATIONAL BUSINESS COLLEGE CENTRAL ~"~ ~ LI~ARy ELMWOOD ~ULLITT AYENuE Suite 204 1 So. South Carolina Ave. Atlantic City, NJ 08401 (609) 345-5522 December 11, 1986 Mr. William B. Corbin Property Manager Colonial American National Bank P 0 Box 13888 Roanoke, Virginia 24038 Dear Mr. Corbin; I am in receipt of your letter of November 20th to David Barudin outlining the conditions which must be met in order for the Shrine Circus publicity event to occur on Thursday, January 29, 1987 at 12:15 There is only one change which has to be made and that is in ~2, on the firsn page of your latter. The circus carries a $1,000,000 dollar comprehensive Genera~ Liability policy as I have noted and initialed on the letter. The Shrine carries the additional $1,000,000 which you require. Mr. Charles Rowell of Kazim Temple already has a copy of our policy and I'm sure he will see you receive a copy of the same. Since Mr. George A. Hamid, Jr. is presently out of town~ I, as Vice President, am signing this letter and returning it directly to you. If there should be any other information you require, please call or write and, of course, thank you for helping all concerned in this integral part.of the 1987 Kazim Shrine Circus. Sincerely~ JAMES M. KAMID, VICE PRES. JiW~/mmg CC to: Charles Rowell/ David Barudin "- George A, Hamid, 3r~ Timothy R. Hamid COLONIAL AIvlERICAN NATIONAL BANK November 20, 1986 Mr. David Barudin 430 King George Ave., S. Roanoke, Virginia 24016 Dear David: This letter concerns your request to use the Colonial Plaza Building as part of a publicity activity to promote the Shrine Circus. We understand the referenced activity will consist of the Circus attaching a wire line to the roof of our building and anchoring it to the ground in the City park across Franklin Road behind the Blue Cross/Blue Shield Building. A motorcyclist will ascend the cable from Elmwood Park with an aerialist suspended beneath the bike. The bike will climb about two-thirds the height of the wire and will not come in contact with the building. This event will occur on Thursday, January 29, 1987 at 12:15 p.m. Our approval to use the building is given subject to the following conditions being met. 3) 4) 5) A copy of this letter signed by the President of Hamid-Morton Productions indicating agreement to and understanding of the conditions set forth herewith. Colonial ~merican National Bank named as additional insured under the Circus' $~000,000 Comprehensive General Liability Policy. The installation of the wire to be done in a manner acceptable to both the Circus and myself. Approval of all other parties affected by this activity particularly the City of Roanoke. For purposes of the following paragraph the term "Circus" shall mean Hamid - Morton Productions and "Owner and Manager" shall mean Colonial American National Bank. .'P.O. BOX 13888 ROANOKE, VIRGINIA 24038 Mr. David Barudin November 20, 1986 Page 2 Circus shall protect, indemnify and hold Owner and Manager free and harmless from any claim or litigation (including all costs thereof and attorney's fees) of every kind and character asserted by any party (including, but not limited to members of the public), on account of personal injury, death, loss of property, damage to property and any other cause of action, whether in tort or contract, arising out of or in connection with the activity or presence of Circus' personnel or equipment. 6) Assurance that the Circus' personnel are covered by workman's compensation insurance. Please return an executed copy of this letter together with the insurance certificate to my office. These will, of course, be necessary before any circus activity is begun at the building. If you have any questions, please give me a call. Property Manager ~ Hamid - Morton Productions WBC/lsm OHNSON _IIGGINS I I of New Jersey, Inc. 10 Sylvon Way Porsilopony, NJ 07054 iNSURED Abel Holding Co., Inc. T/A Hamid Morton Circus P.O. Box 8174 Trenton, NJ 08650 ISSUE DATE (MM~ COMPANIES AFFORDING COVERAGE COMP*Ny ANational Union Fire Insurance ~o. COMPANY D LETTER THIS IS TO CERTIFY THAT POLICIES OF {NSU RANC~ USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE F(~R THE POLICY PERH30 INDIC~ TED. MOTWITHSTANOING ANY REQUIREMENT, TE~ OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO W~IICN THI'e CF. JqTIFICATE MAY C~ TYPE OF INSURANCE POUCY NUMBER ~L~ E~CTr~.~ POOCY ~ LIABILI~ LIM~S IN T~U~NDS A ~ ~P~HENS~M GLA 1579319 R~ 12/1/86 12/1/87 ,~u,~ $ $ ~ ~NOEN~ ~ ~ 0 0 0 ,0 0 0 ~ ~ ~ ~U~Y P~L ~U~Y $1, 0 0 0 · ' ~.~0 $ $  ~' ~TION STAgy ~ EM~OYE~' U~ ~ (~ LJM~ DN~AT~NS/VEH~SPEClAL~MS Kazim Temple AAONMS, City of Roanoke, VA., Roanoke Civic Center,Colorado Corp.,Iowa Corp.,Shriners Hospital for Cripple Chil~ren,~olonial American National Bank,Colonial Plaza Buildinc Elmwood Park and EoanoKe Market Bld¢ ;,a, !o~ of Kazim Temple AAONMS P.O. Box 835 Roanoke, Virginia 24004 NATIONAL BUSINESS COLLEGE CENTRAL LIB~ Ry BULLITT AVENUE WORLD'S GREATEST CIRCUS TALENT MCLVNNSHA PE KAZIM TEMPLE C. .' e"UCK"ROWELL Potentate General Chairman TWENTY-NINTH ANNUAL 6 PRODUCED BY HAMID - MORTON Performances Action-Packed · Thrill-Filled · Roanoke Civic Center Friday, January 30 + Saturday, January 31 + Sunday, February ! SHRINE CIRCUS OFFICE--KAZIM TEMPLE, 628 CAMPBELL AVE, S W (P O BOX 835) ROANOKE, VIRGINIA 24004 -- PHONE 343-9838 December 3, 1986 Mr. Robert Herbert Manager, City of Roanoke Dear Mr. Herbert and City Council: The 29th Annual Kazim Temple Shrine Circus will be held Jan. 30, 31, and Feb. 1 at the Roanoke Civic Center. To help promote this worthy benefit, the Shrine and Abel Holding Co., Inc., T/A Hamid-Morton Circus is seeking City Council permission to stage a very special event. On Thursday, Jan. 29, 1987, at 12:15 p.m. we are requesting that ~he Aerial LeMoines, a world renown highwire troupe based in Roanoke, be permitted to stage "Riders In the Sky." This aerial performance will be done on a cable suspended from the roof of the Colonial American National Bank building and extending into Elmwood Park. The LeMoines will use the same cable rigging as tn last year's similar circus promotion, "Slide for Life." As last year, the 1/2-inch cable is anchored appropriately on the roof of Colonial American National Bank, crosses above Franklin Road and the promenade between Central Fidelity Bank and Blue Cross Blue Shield. The cable is secured in the amphitheater area of Elmwood Park. The installation of the wire will be done in a safe manner acceptable to the Circus and Colonial American. In this year's act, a motorcyclist ascends the cable from Elmwood Park with an acrobat suspended beneath the bike. They climb approximately two-thirds the height of the wire, backing down at the end of the performance. The act is about five minutes long, and will be covered live by Roanoke's major tv and radio stations, the Roanoke Times, and outlying media. John LeMoines, who has performed the feat in many countries around the world, will supervise the attachment and dismantling of the cable at an off-peak banking hour. As last year, it will be necessary to close Franklin Rd between Jefferson and Williamson for the duration of the act, from noon to 12:30 p.m. The entity staging the promotion is Abel Holding Co., Inc., T/A Hamid-Morton Circus, George Hamid, president. Insurance coverage for the event is guaranteed and documented by Abel Holding Co., Inc., as the primary insurer, and by the Kazim Temple Shrine under two separate $1 million Comprehensive General Liability policies. The City of Roanoke, its officers, agents and employees, and Colonial American National Bank are named as additional insureds on both policies. In addition, Abel Holding Co., Inc. and the Kazim Temple Shrine shall protect, indemnify and hold the City of Roanoke, its officers, agents and employees free and harmless from any claim or litigation (including all costs thereof and attorney's fees) of every kind and character asserted by any third party (including, but not limited to members of the public), on account of personal injury, death, loss of property, damage to property and any other cause of action, whether in tort or contract, arising out of or in connection with the activity or presence of Circus' personnel or equipment. The Shrine Circus organization hopes you will permit us to stage safely and with minimum traffic disturbance this publicity event for the Temple's worthy annual fund-raiser. Sincerely, ~c~k"~R~we 11, G eno r a 1 Chairman Enclosures: Signed letter of approval by Colonial American National Bank. Certificates of insurance. Approved Assembly Permit, City of Roanoke. Map diagram. Newspaper clipping from last year's "Slide for Life." cc: Wilburn C. Dibling, Jr., City Attorney Mark A. Williams, Assistant City Attorney George C. Snead, Jr., Director of Administration and Public Safety D.D. Roupe, Manager, General Services Dinesh Tiwari, Parks and Recreation Department Dolores Daniels, Citizen Request for Services M. David Hooper, Chief of Police Jerry W. Kerley, Fire Chief ~rr~n E~ %gent, ~Dag~r..Emergency Services nar£es ~u~lne, ~z~y ~ngzneer 10. Ordinance No. 28502, on second reading, providing for the use of certain air rights over Franklin Road and a portion of Elmwood Park for an aerial exhibition in promotion of the Kazim Temple Shrine Circus, by Abel Holding Co., Inc. and Kazim Temple A.A.O.N.M.S., upon certain terms and conditions. Adopted 0rdinance No. 28502 (7-0). Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: The City Attorney was instructed to prep~e the prop~ meo~u~e expr~sing the opposition of Councdl to a 6l~l in~oduced by Delegate C. Richard Cranwell which would move ~ty and town elect~Lons fro~ May to November in even numb~ed years to coincide ~th nat~on~ eleo~tions. It wa~ a~o agreed that the City's represent~tives to the Gen~al Assembly will be advised that Council is of the opi~Lon that City Counall elections should continue to be held in May. It wa~ fu~th~ agreed that the City wlll make it~ position known to the VML to determine if the League would ~ke to take a position on Delegate Cranwell's blll. (3)