HomeMy WebLinkAboutCouncil Actions 01-05-8728491
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
January 5, 1987 -- 7:30 p.m.
Raleigh Court Elementary School
AGENDA FOR THE COUNCIL
~,~.
Call to Order -- Roll Call. Bowles abse~,
The invocation will be delivered by The Reverend James
· Reynolds, Pastor, Raleigh Court United Methodist Church. Pr~e~.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
CONSENT AGENDA APPROVED ('6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
A report of the City Manager requesting an Executive
Session to discuss a matter of acquisition of real property for
public purpose, pursuant to Section 2.1-344 (al (2), Code of
Virginia {1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter of
acquisition of real property for public
purpose, pursuant to Section 2.1-344 (al
(2), Code of Virginia (1950), as amended.
A list of items
December 22, 1986.
)ending from July 10, 1978, through
RECOMMENDED ACTION: Receive and file.
C-3
Qualification of Maury L. Strauss as a member of the City
of Roanoke Redevelopment and Housing Authority Board of
Commissioners for a term ending August 31, 1990.
RECOMMENDED ACTION: Receive and file.
(1)
C-4
C-5
Qualification of Charles A. Price as a member of the
City Planning 'Commission for a term of four years ending
December 31, 1990.
RECOMMENDED ACTION: Receive and file.
W~en requ~t of the ~yo~ for an Exec~ve S~sion to disc~s p~sonn~ma~ers.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
a. A communication from The Regional Partnership of Roanoke
Valley requesting an increase from member governments in
their share from $.50 per capita to $.55 per capita, and
that this increase be included in current budget studies.
Ref~ed to 1987-88 budg~study.
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
1. A report recommending adoption of a Resolution in sup-
port of the reauthorization of the Clean Water Act
Appropriation and Amendments, as approved by the 99th
Congress, and request the s'upport of elected federal
representatives in the lOOth Congress. Adopted
No. 28491 (6-0).
2. A report recommending the appropriation of Federal and
State grants received in connection with terminal
building development at Roanoke Pegional Airport,
Woodrum Field. Adopted Ordinance No. 28492 (6-0).
3. A report recommending the appropriation of funds
received from the United States Department of
Agriculture to the Crisis Intervention Center, Juvenile
Probation House, and Juvenile Detention Home, for
improvement of their respective food service programs
and equipment and to offset local costs of food service
personnel. Adopted Ordinance No, 28493 (6-0).
4. A report recommending authorization to issue Change
Order No. 1, in the amount qf $8,992.00, to the
contract with Thor, Inc., for construction of the
fourth pod at the Roanoke City Jail. Adopted O~dinance No.
28494 (6~0).
D~ector of F~nance:
The P~ector of Finance ~r~se~ed the Comprehe~ive Annu~ Financial
Repo~ for the ye~ ended June 30, 1986.
¸6.
10.
Reports of Committees:
A report of the committee appointed to tabulate bids
received for the Roanoke City Salem interconnect pump
station, recommending that a lump sum contract be awarded
to Breakell, Inc. in the amount of $187,700.00, and that a
five percent contingency be established in the amount of
$9,385.00. Mr. Robert A. Garland, Chairman. Adoptcd Ordi~,u~4e¢
No. 28495 {6-0~ and 0rdinanee No. 28496 [6~0).
A report of the committee appointed to tabulate bids
received for a Fire Suppression System, Halon 1301
Computer Room, Municipal North, recommending that all bids
be rejected, and that contract documents be revised and the
project readvertised as soon as possible· Mr. Robert A.
Garland, Chairman. Adopted Re~olu~lZon No. 28497 (6-0),
Unfinished Business: None.
Introduction and Consideration of Ordinances ~nd Resolutions:
None.
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
b. Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Other Hearings of Citizens:
Mr. Harvey inquired a~ to when' the Walnut Avenue Bridge will be reopened,
D~ector of Public Wor~s advised that the informa~on w~ be for~tded to
Council.
The
~. Da~ie~e Rand o~ned c~Y~n conce~ of the Gre~ Deyerle Neighborhood
Asso~ia~on.
Adopted Ordinance No. 28498 (6-0) providing for acquisition of real est~e
needed by the City in conjun~on ~th the a~port navigational aid system
from Mat~da H. Bradshaw, T~tee.
(3)
CITY Ct. F.~,~ ..~
Roanoke, Virginia
January 5, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for an executive session
pertaining to acquisition of real property for public purpose in ac-
cordance with Section 2.1-344(a)(2) of the Code of Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
cc: City Attorney
Director of Finance
Pending Items from July 10, 1978, through December 15, 1986.
Referral Date Referred To Item
7/10/78 City Manager
5/6/85 City Manager
8/12/85
City Manager
3/3/86
6123/86
Howard E. Musser
Laddie Fisher
Richard S. Thomas
Member - Salem Vietnam
Veterans Chapter No. 14
Member - Roanoke Science
Museum
City Manager
8/25/86
City Manager
10/13/86
City Planning Commission
Recommendation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mountain - hotel.)
Communication from Vice-Mayor
James G. Harvey, II, in regard to
a Sister City relationship with
Asheville, North Carolina.
Mayor's 1985 State of the City
recommendation No. I - establish-
ment of a working relationship
with the volunteer rescue squads
and the Roanoke Historical
Society for the purpose of
establishing a museum and
national headquarters for
volunteer rescue squads in the
City.
Request of the Salem Vietnam
Veterans Chapter No. 14 of the
Disabled American Veterans to
establish a permanent memorial to
the brave men and women involved
in the Space Shuttles Challenger
and Gemini tragedies.
Matter regarding distribution of
cheese and butter to elderly per-
SONS.
Mayor's 1986 State of the City
recommendation No. 6 streng-
thening the City's relationship
with Virginia Tech.
Request of James L. Cross, Jr.,
representing Nancy S. Wheeler;
Curtis W. Fitzgerald, repre-
senting Rafael and Gwendolyn
Porres; Spurgeon W. and Inez F.
St. Clair; and Earl H. and
Cheryl S. Mitchell, that a tract
of land lying between the 4800
and 5000 blocks of Melrose
Avenue, N. W., designated as
Official Tax Nos. 6090502,
6090503, 6090506, 6090508, and
6090509, be rezoned from C-2,
General Commercial District, to
LM, Light Manufacturing District.
Pending Items from July 10, 1978, through December
Referral Date Referred To
11/10/86 City Planning Commission
11/17/86
City Manager
City Attorney
Director of Finance
12/15/86
12/15/86
Robert A. Garland
Kit B. Kiser
William F. Clark
City Manager
15, 1986.
Item
Request of Gary E. Dogan and John
Lee Davenport that a certain
tract of land located at 908 12th
Street, S. E., designated as
Official Tax No. 4121701, be
rezoned from RD, Duplex Residen-
tial District, to C-2 General
Commercial District, subject to
certain proffered conditions.
Ouestion of reinstating security
officers at Roanoke Regional
Airport, Woodrum Field, and
Carvins Cove Reservoir, as police
officers.
Bids for replacement of the Wise
Avenue pedestrian bridge over
Tinker Creek.
Matter of jointly establishing
with localities in the Roanoke
Valley a program whereby each
citizen would be requested to
donate either one dollar or a can
or bag of food to help needy
citizens.
(2)
Office of the City Clen~
January 7, 1987
File #15-178
Dr. Wendell H. Butler
Chairman, City of Roanoke
Redevelopment and Housing
Authority Board of Commissioners
2118 Andrews Road, N. W.
Roanoke, Virginia 24017
Dear Dr. Butler:
This is to advise you that Maury L. Strauss has qualified as a
member of the City of Roanoke Redevelopment and Housing Authority
Board of Commissioners for a term ending August 31, 1990.
Si ncerely,
~lary F. Parker, CMC
City Clerk
MFP:se
cc: Mr. Herbert D. McBride, Executive Director, City of Roanoke
Redevelopment and Housing Authority, P. O. Box 6359, Roanoke,
Virginia 24017
Room 456 ~nlclpo] Building 915 (~urah Avenue, S.W. Roanoke, Virginia 24~11 (703) 981-2541
0-2
Oafh or Affirmation
01' [.)1"1'1C e
'86 ~ 22
State ot Vi~'ginia, ~it~l q ~oa~ke, to .~:
I, Maurv L. Strauss , do solemnly swear (or ~)
I wUl sup~ the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impa~ial]y discharge and perform all the duties incumbent upon me aa
a member of the City of Roanoke Redevelopment and Housing Authority ~oard of
Co~iss~oners for a rem ending August 31, 199~,
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this .
November 26, 1986
File #1~-178
Mr. Maury L. Strauss
3202 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Strauss:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 24, 1986, you were elected as a member of the
City of Roanoke Redevelopment and Housing Authority Board of
Commissioners for a term ending August 31, 1990.
Enclosed you will f~nd a certificate of your election and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc,
cc:
Dr. Wendell H. Butler, Chairman, 2118 Andrews Road, N. W.,
Roanoke, Virginia 24017
Mr. Herbert D. McBride, Executive Director, City of Roanoke
Redevelopment and Housing Authority, P. O. Box 6359, Roanoke,
Virginia 24017
Room 456 Municipal Building 215 (~urch Avenue, S.W. I~x:~'~:~e, Vlrgi'~la 24011 (703) 98~1-2541
COMMONWEALTH OF
CITY OF ROANOKE
VIRGINIA
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the
CounCil of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 24th day of November, 1986, MAURY L. STRAUSS was elected as
a member of the City of Roanoke Redevelopment and Housing
Authority Board of Commissioners for a term ending August 31,
1990.
Given under my hand and seal of the City of Roanoke this
26th day of November, 1986.
City Clerk
C~lce ~ ~ne O~ O~
January 7, 1987
File #15-200
Mrs. Susan S. Goode
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mrs. Goode:
This is to advise you that Charles A. Price has qualified as a
member of the City Planning Commission for a term of four years
ending December 31, 1990.
Sincerely,
Mary F. Parker, CMC
City C1 erk
MFP:se
cc: Mrs. Martha P. Franklin, Secretary, City Planning Commission
Room 456 Munlcil:~al Building 215 Church Avenue, S.W. Roanoke, Virginia 240t~ (703) 98t-2541
0-2
Oath or Afflrm f'ibh 6f ' fice
State o~ Virginia, Ci~I o~ Roanoke, to.wit:
I, Charles A. Price
~ do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the City Planning Commission for a term of four years
ending December 31, 1990,
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this ~"~) day of
~ ~ eputy Clerk
December 12, 1986
File ~15-200
Mr. Charles A. Price
3101 Willow Road, H. W.
Roanoke, Virginia 24017
Dear Mr. Price.:
At a regular meeting of the Council of the City of Roanoke held
on Monday, December ~, 1986, you were reelected as a member of
the City Planning Commission for a term of four years ending
December 31, lg90.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. bi.
Please return one copy of the ~ath of Office tn Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mrs. Susan S. Goode, Chairman, City Planning Commission
Mrs. Martha P. Franklin, Secretary, City Planning Commission
Room456 MunlcitxllBullcllng 215 ~urch Avenue, S.W.l~:~lmc~,.V~la2~011 (703)98t-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 8th day of December, 1986, CHARLES A. PRICE was reelected
as a member of the City Planning Commission for a term of four
years ending December 31, 1990.
Given under my hand and seal of the City of Roanoke this
12th day of December, 1986.
City Clerk
Office of the Mayor
January 5, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a personnel
matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Sincerely,
Noel C. Tayl
Mayor
NCT:se
Room ~,52 Municil:~l Building 215 Church Avenue, S.W. I~x~no~e, Virginia 2401 t (703) 98t-2444
January 8, 1987
File #60-456
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from The Regional
Partnership of Roanoke Valley requesting an increase from member
governments in their share from $.50 per capita to $.55 per
capita, and that this increase be included in current budget
studies, which communication was before the Council of the City
of Roanoke at a regular meeting held on Monday, January 5, 1987.
On motion, duly seconded and adopted, the communication was
referred to 1987-88 budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
cc: Mr. Billy H. Branch, President, The Regional Partnership
of Roanoke Valley, P. O. Box 2797, Roanoke, Virginia 24~01
Hr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Barry L. Key, Manager, Budget and Systems
Mr. David Dew, Budget/Management Analyst
I~om456 Municlit~lBullding 215~lurchA~ue, S.W. Roanol~,Vlrgl~ia24011 (703)981-2541
of RoanokeValley
CITY
'86
716 Dominion Bank Building
PO. Box 2797
Roanoke, Virginia 24001
703 343-1550
Telex: 6502626969
P.~udo Telex: 6972754
December 17, 1986
Honorable Noel C. Taylor,
and Members of the
Roanoke City Council
215 Church Ave.
Roanoke, VA 24011
Mayor
Dear Mayor Taylor and Members of Roanoke City Council:
The Partnership will have completed its 4th year of
operation in June 1987. Much has been accomplished
since the incorporation of the Partnership in December
of 1983 and, needless to say, we believe that the
Partnership has proven its worth in marketing the
Roanoke Valley of Virginia on behalf of the public and
private sectors.
The Partnership's marketing committee (with
representation from each of the member governments),
in coordination with the staff and executive committee,
has been able to administratively increase the
advertising portion of the budget from $40,000 to
$50,000 per year without an increase in revenue. Our
advertising and marketing efforts have greatly increased
the number of inquiries coming to the Partnership since
the initial efforts. But in order to effectively
compete against other Virginia economic development
efforts, and those outside Virginia, we need more
financial assistance to cover marketing and increased
administrative costs.
The Businessmen Committee has recognized the need
to further underwrite the Partnership's efforts and has
increased the private sector's goal from $450,000 for
the first 3 years to $600,000 for the next 3 years.
The Economic Devek)pment
Organization of Botetourt County,
Roanoke, Roanoke County,
Salem, and Vinton.
Honorable Noel C. Taylor, Mayor
and Members of the
Roanoke City Council
December 17, 1986
Page 2
We, therefore, respectfully request that the member
governments increase their share from $.50 per capita to
$.55 per capita, and include this increase in their
budget studies which we understand are now in process.
This would generate an additional amount of money from
the public sector. In keeping with this request, the
Partnership stands ready to make any formal and/or
informal presentations to the member governments at
their convenience should that be necessary. Please
notify us immediately of any further action required on
our part.
Sincerely,
President
BHB/kpb
Of~¢e ~ ~he Q~y
December 31, 1986
Mr. Billy H. Branch
President
The Regional Partnership of
Roanoke Valley
716 Dominion Bank Building
P. O. Box 2797
Roanoke, Virginia 24001
Dear Mr. Branch:
This is tO advise you that y6ur communication requesting an
increase from member governments in their share from $.50
per capita to $.55 per capita, and that this increase be
included in current budget studies, is included on the
agenda of the Council of the City of Roanoke for its meet-
ing on Monday, January 5, 1987. The meeting will be held
at the Raleigh Court Elementary School, and will begin at
7:30 p.m.
SincereJy,
js
Mary F. Parker, CMC
City Clerk
Room456 MunlcipatBuildlng 215 Church Av~mue, S.W. Roanoke, Vlrglnia24011 (703)98t-2541
Omce o~ fne Oly Oed~
January 6, 1987
File #27-137
The Honorable John W. Warner
United States Senator
421 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Warner:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerel
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Municll:~al Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
January 6, 1987
File #27-137
The Honorable Paul S. Trible, Jr.
United States Senator
517 Hart Senate Office Building
Washington, D. C. 20510
Dear Senator Trible:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Rocmn456 MunlclpalBulldlng 215Chu~hAv~nue, S.W.~,Vlrglnla24011 (703)981-2541
Office ot ~ne Ci~' Clerk
January 6, 1987
File #27-137
The Honorable James R. Olin
United States Congressman
1207 Longworth House Office Building
Washington~ D. C. 20515
Dear Congressman Olin:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerely,
Mary F. Parker, C~IC
£ity Clerk
MFP:se
Eric.
Room456 Munlcil~alBuilding 215C~urchAv~nue, S.W. Roanoke, Virginla24C)t1 (703)981-2541
Office o~ the Cl~, ~
January 6, 1987
File #27-137
The Honorable J. Granger Macfarlane
Member, Senate of Virginia
P. O. Box 201
'Roanoke, Virginia 24002
Dear Senator Macfarlane:
I am enclosing copy of Resolution No. 2~491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerely,
Mary F. Parker,
City Clerk
MFP:se
Enc.
Room456 Munlcipall~ildlng 215 Church Avenue, S.W. Roanoke, Vlrglnla24011 (703) 981-2541
Office of the City
January 6, 1987
File #27-137
The Honorable A. Victor Thomas
Member, House of Delegates
3028 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Delegat~ Thomas:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
l!ary F. Parker, C.IC
City C1 erk
MFP:se
Enc.
Room456 Mun~clpolBulldtng 215 Church Ave~ue, S.W. Ro~noke, Vlrglnla24011 (703)981-254t
Otllce c~ ~e Q~ Qen~
January 6, 1987
File #27-137
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 1371.
Roanoke, Virginia 24007
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eno.
I~oom456 MuniclpolBulldlng 215G~urchA,~,nue, S.W. Roonc~e, Vlrglnla24011 (703)981-2541
January 6, 1987
File #27-137
The Honorable Richard N. Burton
Executive Director
State Water Control Board
P. O. Box 11143
Richmond, Virginia 23230
Dear Mr. Burton:
I am enclosing copy of Resolution No. 28491, urging prompt
reauthorization of the Clean Water Act by the lOOth Congress,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
Enc.
Room 456 Municipal Building 215 Church A',~nue, S.W. ROOnc~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of January, 1987,
No. 28/+91.
VIRGINIA.
A RESOLUTION urging prompt reauthorization of the Clean Water
Act by the 100th Congress.
WHEREAS, the 99th Congress unanimously passed legislation
(HR 8, S.1128) which reauthorized the Clean Water Act, extended
and revised the wastewater treatment construction grants program,
and scaled back the city stormwater permit requirements;
WHEREAS, the President vetoed the proposed legislation and
indicated in his veto message that "all regulatory, enforcement.
and permit issuance activities will continue under permanent
law";
WHEREAS. the 1986 Tax Reform Act will increase the cost of
financing federally mandated municipal wastewater treatment fa-
cilities;
WHEREAS, the failure to reauthorize the Clean Water Act will
create funding uncertainty for the wastewater treatment construc-
tion grants program and will make it difficult for cities to meet
the July 1, 1988, statutory deadline for attainment of secondary
treatment of municipal wastewater;
WHEREAS, the President's veto eliminated funding to pay for
more than $100 billion worth of municipal wastewater treatment
plant construction mandated by the federal government, but left
in place the mandates;
WHEREAS, according to a preliminary Sewage Treatment Works
Facilities Plan an expenditure of $31.2 million will be required
to meet the Roanoke Valley's sewage treatment and major inter-
eeptor needs through the year 2005; and
WHEREAS, the failure to reauthorize the Clean Water Act will
result in the reimposition of stormwater requirements under cur-
rent law which mandate cities to obtain a National Pollution Dis-
charge Elimination System (NPDES) permit for every stormsewer out-
fall by December 31, 1987. at a potential cost of $8.5 billion;
THEREFORE, BE IT RESOLVED by the Council of the City of Roa-
noke as follows:
1. The 100th Congress is urged to make reauthorization of
the Clean Water Act its first order of business and to pass re-
authorization legislation as quickly as possible.
2. The Clerk is directed to forward attested copies of this
Resolution to the Honorable John W. Warner, United States Senator~
the Honorable Paul S. Trible, Jr., United States Senator; the
Honorable James R. Olin, Member, House of Representatives; the
Honorable J. Granger ~cfarlane, Member. Senate of Virginia; the
Honorable A. Victor Thomas, Member. House of Delegates; the Honor-
able Clifton A. Woodrum, III, Member, House of Delegates; and the
Honorable Richard N. Burton, Executive Director, State Water Con-
trol Board.
ATTEST:
City Clerk.
RECEi'~E~
'86 OF q 30 ml
Roanoke, Virginia
January 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Support for Reauthorization of Federal Clean
Water Act
I. Background:
Ao
1972 Public Law 92-500 was the original modern law which allowed
and committed the Federal government to participate by grant to
pay approximately 75% of the expansion of the Roanoke Sewage
Treatment Plant. That expansion went into operation in 1976.
B. Subsequent amendments occurred to the Clean Water Act over the
years, but there has always been reauthorization of Federal Funds.
C. President Reagan vetoed the reauthorization bill for the Clean
Water Act on November 6, 1986.
Commonwealth of Virginia, which participated at approximately
15% of the cost of the City's Sewage Treatment Plant expansion,
has in effect been scaling the State's participation for sewage
works down from a grant program to a revolving loan program.
Preliminary 20-year Sewage Treatment works facilities plan de-
veloped for the City calls for an expenditure of $31,200,000 to
meet the Valley's Sewage Treatment and major interceptor needs
(within the City limits) through the year 2005.
Sewage works have historically included treatment facilities and
major interceptors in order to insure raw sewage is transported
to and given an agreed standard of treatment as these standards
are mandated by the State and Federal governments.
Go
Reauthorization bill passed by Congress but vetoed by the President
would have continued federal fundinq for capital facilities needed
for federally mandated levels of treatment and for sewer intercep-
tors that are needed to prevent health concerns due to raw sewage
overflow and would have amended certain requirements for storm
drain discharge permits.
Ho
Storm drain discharqe permits are a potential requirement under
existing federal regulations which, if implemented, could have
serious financial impact on all local governments.
Page 2
II. Current Situation:
A. Mandated requirements for sewage treatment as originally set
forth in PL 92-500 with some amendments are still in effect.
B. Storm drain monitorin9 and, potentially, permitting require-
ments are still in effect.
C. Federal funding reauthorization and amendment to the storm
drain permittin9 requirements are needed.
Do
Letter of support has been requested from the City, via the
attached letter to Mayor Taylor, by the National League of
Cities urging the lOOth Congress to reapprove the reauthori-
zation bill, send it to the President and, if necessary, vote
to override the President's veto.
III. Recommendation: Council pass a resolution in support of the re-
authorization of the Clean Water Act Appropriation and Amendments,
as approved by the 99th Congress and request the support of our
elected federal representatives in the lOOth Congress and send
copies of that resolution to the Honorable John W. Warner, The
Honorable Paul S. Trible, Jr., The Honorable James R. Olin, with
copies also to the City's elected State Representatives and Mr.
Richard N. Burton, Executive Director of the State Water Control
Board.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
CC:
Mr. William J. Paxton, Jr., City Manager, City of Salem
Mr. Elmer C. Hodge, Jr., County Administrator, Roanoke County
Mr. John D. Williamson, III, County Administrator, Botetourt County
Mr. George W. Nester, Town Manager, Town of Vintin
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
December 8, 1986
Dear Mayor:
National 1301 Pennsylvania Avenue NW
League Washington, D.C.
of 20004
Cities (202} 626-3000
Officers
Plemdent
I am writing to advise you of a new action plan adopted by your
Board of directors at our Congress of Cities in San Antonio last
week and to enlist your immediate efforts to secure commitments to
reauthorize the Clean Water Act as the very first action of the
new Congress.
We voted unanimously to endorse this new action plan because the
action agenda we adopted last June proved so effective, and
because we believe we need to act together right away to set the
national agenda instead of reacting after-the-fact.
As the first step of our plan, I am asking you to get your
Senators and Representatives to commit to pass the exact same
Clean Water bill which Congress passed unanimously and the
President vetoed as the very first order of business when the
Congress returns. In addition, we need a guarantee that your
members of Congress will vote to override any new veto by the
President.
The President's veto cut off funding to help pay for the more than
$100 billion of municipal wastewater plants mandated by the
federal government, but it left in place the mandates. Moreover,
the veto killed successful efforts we made to limit and eliminate
for most cities and towns the implementation of unnecessarily
costly stormwater permit regulations - a federal mandate projected
to impose over $8 billion of unfunded federal liabilities upon us.
It is important that you obtain personal assurances from your
delegation and report to your state municipal league no later
December 29th. This will enable us to print a Report Card in
Nation's Citie~ Weekly the day the 100th Congress begins.
than
December 8, 1986
Page Two
I want to warn you too that we are already aware of efforts to
sweeten the bill Congress passed - to make it better for us, but a
riper target for a sustainable veto. As much as we would like to
see positive changes, we cannot afford any action which would
delay or kill this critical municipal program.
Our action agenda includes four priorities:
We must take action to ensure prompt reauthorization of the
Clean Water Act, the Surface Transportation Act, and the
Housing and Community Development Act.
We must make sure that cities and towns are a full, lead
partner in any federal welfare reform legislation. Because a
overwhelming majority of the nation's families and children on
welfare live in our cities and towns, we must ensure that we
have the means to provide economic opportunities, job
training, housing and transportation to lift families out of
welfare and we must strongly oppose any legislation or
proposal which would take away the critical federal tools we
have left.
We must redouble efforts with the administration and the
Congress to enact a federal law to require the federal
government to pay for any new mandates imposed upon cities and
towns.
We must work together to ensure that in the tax legislation
acted on by Congress in 1987 our rights and flexibility are
protected, and that we restore our traditional rights of
reciprocal immunity. Just as we have never been able to tax
the federal government, we must roll back efforts to tax our
governments under the guise of tax reform or "technical
corrections."
Drug abuse was raised and debated by our members in San Antonio.
It is real and critical to our nation. It must be part of our
national agenda to improve the quality of life in our nation's
cities and towns. Starting with our very youngest children, this
is a battle each of us must take on, but it must be part of a
national, federal campaign.
I am enclosing background materials on the need for the Clean
Water bill and a draft letter you could edit for your own use.
intend to report back to you on the success of our efforts in
early January, as well as to initiate action on our other
priorities.
December 8, 1986
Page Three
This is a victory we can win, but it is one on which we must all
act, act together, and act quickly. For us, it is a chance to
take the offensive - a chance to make sure we can do better the
job we were elected to do.
I will be calling for your help at other times this winter as all
these issues become timely. I know NLC can count on you.
Thank you for your help.
Sincerely,
Councilwoman-at-Large, Denver,
Colorado
National 1301PennsylvaniaAvenue NW
League Washington, D.C.
of 20004
Cities (202)626-3000
Officem
IMPACT OF THE CLEAN WATER ACT ON MUNCIPALITIES
Both the House and Senate unanimously approved a Clean Water
Act reauthorization in late October. President Reagan, however,
vetoed the measure on November 6.
The absence of a Clean Water Act reauthorization measure has
two major consequences for the nation's cities and towns:
1. Immediate implementation of pendin~ regulations requiring
permits for all municipal stormwater sewers similar to permits
required for wastewater sewers. Estimated cost to local
government -- $8.5 billion for the application process alone.
2. For municipalities that are not in compliance with
secondary treatment requirements for wastewater, significantly
reduced and continued uncertainty of funding for construction of
the more than $100 billion in federally-mandated sewage treatment
plant construction needs.
Stormwater Sewers
As a consequence of the President's veto, all municipalities
are now subject to current law requirements that cities and towns
obtain a National Pollutant Discharge Elimination System (NPDES)
-2-
permit for every one of the estimated one million stormwater
discharge points. Pending Environmental Protection Agency (EPA)
regulations, which the agency has indicated they will begin to
enforce immediately, will
First, require municipalities to map all storm sewers,
drainage ditches, or other conveyances of storm water including
the facilities and areas these conveyances drain.
Second, require cities and towns to collect samples, within
the first half-hour of the onset of rain, of discharges from all
storm sewers.
Third, require local governments to provide a laboratory
analysis of these discharges; and
Fourth, submit this information to EPA as a precondition for
obtaining a permit.
The estimated cost of applying for an NPDES permit is $8500
per outfall ($8.5 billion nationwide) -- a cost that will be borne
entirely by local government.
The conference agreement in the vetoed bill suspended,
through 1992, the current law requirement that all municipal
separate stormwater outfalls have NPDES permits. In addition, EPA
was authorized to develop a new regulatory framework over the next
two years for dealing with stormwater discharges from
municipalities with populations in excess of 250,000. These
cities would have had one year after promulgation of regulations
-3-
to apply for, and be granted, a permit from either the state or
EPA. Stormwater permits could have been issued on a system- or
jurisdiction-wide basis. Cities subject to these new permit
requirements would have had to come into compliance with the
permit as expeditiously as possible, but no later than three years
after permit issuance.
For municipalities under 250,000 population, but over
100,000, EPA was required to develop a similar regulatory
framework for stormwater discharges within four years of
enactment. The same time frames for application, permit'issuance
and compliance with permit requirements would have applied to
these municipalities.
EPA would have retained authority to regulate stormwater
sewers known to be causing pollution problems regardless of city
size. EPA was also authorized to study and report to Congress on
the need for, and how to apply a stormwater permit program to
municipalities not covered under the conference agreement.
Construction Grants and Loans
The conference agreement on the Clean Water Act
reauthorization also phased out federal financial participation in
the construction of sewage treatment plants over the next eight
years. The measure authorized a total of $18 billion: $9.6
billion for grants through fiscal 1990 and $8.4 billion for a new
state revolving loan program beginning in fiscal 1989 and ending
in fiscal 1994.
-4-
For grants, the conference agreement provided $2.4 billion
annually for fiscal 1986, 1987 and 1988 and $1.2 billion annually
for fiscal 1989 and 1990. Beginning in fiscal 1987 (the current
fiscal year) states would have been authorized to shift up to 50
percent of grant funds to a revolving loan program, but were
required to provide a 20 percent state match for whatever funds
were transferred. State authority to transfer grant funds
increased to 75 percent in fiscal 1988 and to 100 percent in
fiscal 1989 and 1990.
For the new state revolving loan program the conference
agreement authorized $1.2 billion annually for fiscal 1989 and
1990, $2.4 billion for fiscal 1991, decreasing by $600 million
each year thereafter, through fiscal 1994. State matching
requirements applied to these funds as well.
NLC Position
NLC supported, and continues to support, the vetoed conference
agreement because of the demonstrated need ($109 billion through
the end of the century according to EPA) for federal financial
assistance in the construction of sewage treatment plants and
because the measure significantly scales back current law
requirements for stormwater sewers.
(The following letter is merely a suggestion; rewrites are en-
couraged. Your staff should tailor the contents for phone calls,
personal notes, or a letter to reflect local circumstances and
estimated costs.)
(1) The Honorable
U.S. House of Representatives
Washington, D.C. 20515
Dear Representative :
On behalf of (city or town name), we
(2) The Honorable
United States ~enate
Washington, D.C. 20510
Dear Senator
would like your commitment to
ensure prompt reauthorization of the recently-vetoed Clean Water
Act as early as possible in the 1st session of the 100th Congress.
Failure to enact this critical piece of legislation will continue
to place cities and towns across the nation in the untenable
position of complying with extremely costly and unworkable storm-
water sewer regulations, provisions in current law which were
satisfactorily addressed by the conferees in the last session of
Congress. Should Congress not move quickly on this issue, the
nation's cities and towns will be required to spend over $8 bil-
lion just to apply for .National Pollutant Discharge.Elimination
System permits for each and every one of the estimated one million
stormwater sewers in the country.
In addition, reauthorization would provide certainty for many
municipalities, particularly the smaller cities and towns, to
achieve compliance with federally-mandated secondary treatment
requirements for wastewater. While some perceive the federal
share of sewage treatment plant construction costs as a
"give-away" to the nation's cities, we wish to point out that
municipalities are responsible for raising 55 percent of the cost
of such construction. The recently vetoed legislation provided a
total of $15.6 billion to meet $109 billion in EPA-estimated
wastewater treatment plant needs. Failure to comply with the
secondary treatment requirements by July 1, 1988 triggers both
civil (fines of $10,000 per day) and criminal (jail sentences for
local elected and appointed officials) penalities.
The re-authorization approved unanimously by the last Congress,
provided for an orderly phase-out of federal financial
participation in the construction of wastewater treatment plants.
Given the unanimous approval of the Clean Water Act reauthoriza-
tion by the 99th Congress, we believe a commitment from you to
assure that the identical proposal moves through Congress during
the month of January, and is on the President's desk by
February 1, is appropriate.
Since there is always a possibility that the President will veto
the measure a second time, we would also like your promise to vote
to override any such Presidential action.
Sincerely,
January 8, 1987
Fi 1 e #9-60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28492, amending and reor-
daining certain sections of the 1986-~7 Airport Fund
Appropriation Ordinance, to provide for the appropriation of
Federal and State grants received in connection with terminal
building development at Roanoke Regional Airport, Woodrum Field,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 5, 1987.
Si ncerely,
~lary F. Parker, CMC
City Clerk
MFP:se
Enc o
cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Robert C. Poole, Manager, Airport
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
F~c~n 456 /,4unlclpol Building 215 Onurch Avenue. S.W, Roanoke, Virg~la 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5thday of Jar~mry, 1987.
No. 28492.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Airport Fund Appropriation Ordinance, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Airport Fund Appro-
priation Ordinance be, and the same are hereby, amended and re-
ordained, to read as follows, in part:
Appropriations
Terminal Building Additions and Alterations (1-3)..$2,967,806
Airport Expansion (4) ............................ 1,200,000
Revenue
Due from Federal Government AIP 3-51-0045-06 (5)...$1,902,006
Due from State Government T-0045-06 (6) ............ 114,500
(1) Approp. from
Federal Grant (004-056-8556-9002) $1,902,006
(2) Approp. from
State Grant (004-056-8556-9007) 114,500
(3) Approp. from
General Rev. (004-056-8556-9003) (515,878)
(4) Approp. from
General Rev. (004-056-8558-9003) 515,878
(5) Due from
Federal Gov. (004-1166) 1,902,006
(6) Due from
State Gov. (004-1167) 114,500
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
RECt:T! vL3
CITY Ct-EF:~/fi '~:~
Roanoke, Virginia
January 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Appropriation of Federal and State Grants
Terminal Building Development
II.
III.
I. Background:
City Council authorized the City Manager by Ordinance No.
28173 to execute Grant Agreements made by the FAA and the
Virginia Department of Aviation related to the terminal
building development.
B. Grant Agreement has been executed with the FAA in the amount
of $1~902~006.00.
C. Grant Agreement has been executed with the Virginia
Department of Aviation in the amount of $114~500.00.
Current situation is that FAA and State grants need to be
appropriated.
A. Accountability
B. Airport Fund
IV. Alternatives:
A. Council appropriate FAA Grant AIP 3-51-0045-06 in the amount
of $1~902~006.00 and State Grant T-0045-06 in the amount of
$114~500.00 to the Airport Terminal Building
Additions/Alterations Account No. 004-056-8556-9003. De-
appropriate bond funds of $515~878.00 back to the Airport
Expansion Account 004-056-8448- of the previously
appropriated $1~094~883.37 leaving the City's matching share
of this grant at $579~005.00.
Accountability of Federal and State funds will be
simplified by continuing funding in a single project
account.
2. Airport fund will contain funds for other Council
approved projects in one account.
Page 2
B. Council direct FAA and State Grant~ to be placed in another
designated account.
1. Accountability will be maintained but may be confusing
if project account is different.
2. Airport fund for other Council approved projects will
depend on account designated by Council.
Recommendation: Council appropriate FAA and State Grant to
Account No. 004-056-8556-9003 and de-appropriate bond funds pre-
viously appropriated in accordance with Alternative "A".
WRH/JGB/mm
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
City Engineer
Airport Manager
Respectfully submitted,
W. Robert Herbert
City Manager
Office of ~ Ci~, C]e~
January 8, 1987
File #60-305
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28493, amending and reor-
daining certain sections of the 1986-87 General Fund
Appropriation Ordinance, to provide for the appropriation of
funds received from the United States Department of Agriculture
to the Crisis Intervention Center, Juvenile Probation House, and
Juvenile Detention Home, for improvement of their respective food
service programs and equipment and to offset local costs of food
service personnel, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, January
5, 1987.
Si ncerely,
Mary F. Parker, CMC
City C1 erk
MFP:se
Enc.
cc: Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Ritchie, Director of Human Resources
Mr. Robert F. Hyatt, Manager, Juvenile Detention Home
Mr. Jack E. Trent, Manager, Juvenile Probation House
Ms. Andrea Krochalis, Manager, Crisis Intervention Center
· Room 456 Municipal Building 2'15 C~urch Avenue, S.W. Roanoke, Virginia 240'1t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5thday of Jarmm_ry, 1987.
No. 28493.
AN ORDINANCE to amend and reordain certain sections of
1986-87 General Fund Appropriation Ordinance,
emergency.
the
and providing for an
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 General Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Juvenile Detention (1) ..............................
Youth Haven (2) .....................................
Crisis Intervention (3) .............................
$21,629,805
533,955
271,668
309,568
Revenue
Grants-in-Aid Commonwealth
Other Categorial Aid (4-6) ..........................
(1) USDA - Expenditures
(2) USDA - Expenditures
(3) USDA - Expenditures
(4) USDA - Juv. Det.
(5) USDA - Youth Haven
(6) USDA - Crisis Int.
(001-054-3320-3000) $ 4,462
(001-054-3350-3000) 2,038
(001-054-3360-3000) 2,712
(001-020-1234-0660) 4,462
(001-020-1234-0662) 2,038
(001-020-1234-0661) 2,712
$44,312,411
10,753,998
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk
The Honorable Mayor and City Council
Roanoke, Virginia
Members of Council
Roanoke, Virginia
January 5, 1987
Subject: Funds from the United States
Department of Agriculture
BACKGROUND
A. City of Roanoke had previously received funds on a reimbursemen~
basis from the United States Department of Agriculture (USDA),
II.
through the Virginia Department of Corrections, to purchase
food service equipment for the Crisis Intervention Center (Sanc-
tuary), Juvenile Probation House (Youth Haven), and Juvenile
Detention Home.
CURRENT SITUATION
A. USDA funds for the first and second quarters of fiscal year
1986-87 have been received by the City of Roanoke for the facil-
ities, as follows:
1. Crisis Intervention Center - $2,712.30
2. Juvenile Probation House 2,037.83
3. Juvenile Detention Home 4,462.32
Total $9,212.45
B. USDA funds usage regulations require the funds
1. Food costs;
to be used for:
2. Labor costs of food service workers;
3. Equipment and repairs.
USDA requirements for record keeping are:
1. Monies are to be kept in a separate account and cannot
be combined with State or local funds;
Detailed records are to be kept for all expenditures
made against the funds;
Each facility is to maintain inventory lists of equipment
expenditures and make annual reports to the Department
of Corrections.
III .
IV.
- 2 -
ISSUES
A. Budget
B. Needs of Food Service Program
C. Time
ALTERNATIVES
A. Appropriate the USDA funds to the Crisis
Intervention Center,
Juvenile Probation House, and Juvenile Detention Hom~.
1. Budget Ail funds have been received by the City. No
local funds are required.
2. Needs of Food Service Program - The facility may use
the funds to improve their respective food service programs
and equipment and to offset local costs of food service
personnel.
3. Time Funds must be spent in the current fiscal year
or carried over into the next fiscal year budget of
the respective departments.
B. Do not appropriate the USDA funds to the Crisis Intervention
Center, Juvenile Probation House, and Juvenile Detention Hom~.
RECOMMENDATION
Budget - Funds already received will have to be returned
to the USDA.
Needs of Food Service Program Facilities could not
upgrade their food service program and equipment. Emergency
needs of the facilities would have to come from local
funds or existing budgets.
Time - Time would no longer be a consideration since
funds would be returned.
A. Appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Home (Alter-
native A).
~ 3 -
Crisis Intervention Center - Revenue
001-020-1234-0661 - USDA - Crisis Intervention
$2,712.30 to Account No. 001-054-3360-3000
Juvenile Probation House - Revenue
001-020-1234-0662 - USDA - Youth Haven
$2,037.83 to Account No. 001-054-3350-3000
Juvenile Detention Home - Revenue
001-020-1234-0660 - USDA - Juvenile Detention
$4,462.32 to Account No. 001-054-3320-3000
TOTAL Revenue and Appropriations
$9,212.45
JDR:RFH:dh
Respectfully submitted,
W. Robert Herbert
City Manager
CC: City Attorney
Finance Director
J. D. Ritchie
Jack Trent
Annie Krochalis
R. F. Hyatt
January 8, 1987
File #123
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28494, approving your
issuance of Change Order No. I to the City's contract with Thor,
Incorporated, for construction of pod additions at the Roanoke
City Jail facility, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, January
5, 1987.
Si ncerely,
Mary F. Parker, CMC
City C1 erk
MFP:se
Enc o
cc:
Thor, Incorporated, P. O. Hox 6352, Roanoke, Virginia 24017
Mr. W. Alvin Hudson, City Sheriff
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mrs. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director nf Utilities and Operations
Mr. George C. Snead, ,Ir., :]irector of Administration and
Public Safety
Room 456 Municipal Building 215 Church Avenue, S.W. Ro~nc~e. Vlrginlo 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of Jar~-y, 1987.
No. 28494.
VIRGINIA,
AN ORDINANCE approving
No. 1 to the City's
of pod additions at
an emergency.
the City Manager's issuance of Change Order
contract with Thor, Incorporated, for construction
the Roanoke City Jail facility; and providing for
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized and
empowered to issue, for. and on behalf of the City, upon form approved
by the City Attorney, Change Order No. 1 to the City's contract with
Thor, Incorporated, dated July 28, 1986, related to construction of
pod additions at the Roanoke City Jail facility.
2. Such Change Order shall provide for the following changes in
the work to be performed:
CONTRACT AMOUNT
$712,800.00
Extend duct from duct shaft into
penthouse + 1,324.00
Change size of ducts over walkway + 1,279.00
Change thickness of insulation
to remain within space provided 922.00
Provide condensate drain + 1,431.00
Provide lintel over 26 inch duct + 148.00
Provide new mirrors (original ones
too scratched to use). + 144.00
Provide concrete masonry units
(thicker block) and access door
for new fountains in day rooms + 777.00
Enclose plumbing
Add 1/4" plate to existing access
Provide 2' X 2' aecess door
Delete chalkboards - -
Install eleetric lock on new door
at clerk's space to enhance security +
Caulk around cell windows and windows
of control rooms (was not done under
original contract) +
535.00
948.00
305.00
130.00
1,832.00
1,321.00
CONTRACT AMOUNT INCLUDING
CHANGE ORDER NO. 1
$721,792.00
Additional time for Change Order No. 1 None.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY CLEF!!% [~Fi~ICE Roanoke, Virginia
January 5, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Change Order No. 1
Roanoke City Jail
Completion of Fourth Pod
Roanoke, Virginia
I. Background of the project is as follows:
A. Contractor is Thor, Inc. of Roanoke, Virginia.
B. Construction contract amount is $712~800.00.
C. Completion date of the project is March 14, 1987.
II. Current situation is as follows:
A. Contractor has encountered several items during the course of
the execution of his contract that vary from the requirements
of the contract documents. These items need to be approved.
III. Issues in order of importance are:
A. Engineering concerns
B. Funding
C. Time of completion
Page 2
IV.
Alternatives are as follows:
A. Approve the issuance of Change Order No. 1 to the contract
with Thor, Inc., General Contractor of Roanoke, Virginia, in
the amount of $8,992.00. Time of completion would remain the
same.
1. En~ineerin~ concerns listed below will be met in a
timely fashion.
a) Extend duct from duct shaft into
penthouse $1,324.00
b) Change size of ducts over walkway $1,279.00
c) Change thickness of insulation
(reduce) to remain within space
provided - credit ($922.00)
d) Provide condensate drain $1,431.00
e) Provide lintel over 26 inch duct $148.00
f) Provide new mirrors (original ones
too scratched to use). $144.00
g) Provide concrete masonry units
(thicker block) and access door for
new fountains in day rooms. $777.00
h) Enclose plumbing. $535.00
i) Add 1/4 inch plate to existing access. $948.00
j) Provide 2 foot by 2 foot access door $305.00
k) Delete chalkboards - credit ($130.00)
1) Install electric lock on new door at
clerk's space to enhance security. $1,832.00
m) Caulk around cell windows and windows
of control rooms (was not done under
original contract). $1,321.00
Total Increase $8,992.00
Page 3
2. Fundin~ is available in the project contingency account
number 008-052-9505-9065.
3. Time of completion would remain March 14, 1987.
B. Reject the issuance of Change Order No. 1 and do not
authorize payment for the additional work at this time.
1. Engineerin~ concerns would not be met in a timely
fashion.
2. Fundln~ would not be encumbered at this time.
3. Time of completion would be extended if this work is
delayed.
V. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to issue Change Order No. i to the
contract with Thor, Inc. in the amount of $8m992.00 and ~
calendar days construction time. The project completion date
would still remain March 14~ 1987 and the total contract
amount will be $721~792.00.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Construction Cost Technician
Office of ~e Oly Oen~
January 8, 1987
File ~68B
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia
2~017
Gentlemen:
I am enclosing copy of Ordinance No. 28496, accepting your pro-
posal for construction of a ~oanoke Salem interconnect booster
pumping station, in the total amount of ~187,700.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on !.~on4ay, January 5, 1987.
Si ncerely,
~iary F. Parker, CqC
Ci tv C1 erk
MFP:se
Enc .
cc:
Mr. 'William J. Paxton, Jr., City Manager, City of Salem,
P. O. Rox RGq, Salem, Virginia 24153
Mr. H. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, nirector of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles !I. Huffine, City Engineer
Mrs. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Ms. Delores Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 2401 t (703) 98t-254t
Office of the City Cle~
January 8, 1987
File #468B
Structures & Utilities Company,
Inc.
P. O. Box 2218
' Christiansburg, Virginia 2a068
Aaron J. Conner General
Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Mid-State Construction
Company, Inc.
P. O. Box 4041
Lynchburg, Virginia 24502
Gentlemen:
I am enclosing copy of Ordinance No. 28496, accepting the pro-
posal of Breakell, Inc., for construction of a Roanoke Salem
interconnect booster pumping station, in the total amount of
$187,700.00, which Ordinance was adopted by she I]ouncil of the
City of Roanoke at a regular meeting held on '%nday, January q,
1987.
On behalf of the Council, I would like to exf, r~ss appreciation to
you for submitting your proposal for construction of a Roanoke -
Salem interconnect booster pumping station.
Sincerely,
Mary F. Parker, CMC
City C1 erk
MFP:se
Enc.
Room 456 Municipal Building 2t5 Church Avenue, S.W. Roanoke, Vlrgtnlo 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of January, 1987.
No. 28496.
AN ORDINANCE accepting the bid of Breakell, Inc., for construction
of a Roanoke - Salem interconnect booster pumping station, upon cer-
tain terms and conditions, and awarding a contract therefor; authoriz-
ing the proper City officials to execute
such work; rejecting all other bids made
and providing for an emergency.
BE IT ORDAINED by the Council of
1. The bid of Breakell, Inc.,
the requisite contract for
to the City for the work;
the City of Roanoke as follows:
made to the City in the total
amount of $187,700.00, for construction of a Roanoke - Salem intercon-
nect booster pumping station, such bid being in full compliance with
the City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and
Clerk are hereby authorized on behalf of the City to execute
attest, respectively,
bidder, based on its proposal made
tions made therefor, said contract
by the City Attorney, and the cost
funds heretofore or simultaneously
3. Any 'and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
the City
and
the requisite contract with the successful
therefor and the City's specifica-
to be in such form as is approved
of said work to be paid for out of
appropriated by Council.
each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the
municipal government,
nance shall be in full
an emergency is deemed t~ exist, and
force and effect upon its passage.
ATTEST:
this ordi-
City Clerk.
Office of t~e City C]en~
January 8, 1987
File #60-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28495, amending and reor-
daining certain sections of the 1986-87 Water Fund Appropriation
Ordinance, to provide for the appropriation of $80,735.00 in
connection with the award of a contract to Breakell, Inc., for
construction of a Roanoke Salem interconnect booster pumping
station, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Honday, January 5, lgR7.
Sincerely,
Mary F. Parker, OMC
City C1 erk
MFP:se
Enc.
cc: Mr
Mr
M r
Mrs
Mr
Mr
Ms
W. Robert Herbert, City ~anager
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, r}irector of Utilities and Operations
M. Craig Sluss, Manager, Water Department
Delores Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanc~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5thday of January, 1987.
No. 28495.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Water Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Water Fund.
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Outlay
Salem Interconnect PS
Retained Earnings
$ 1,265,470
(1) ........................... 200,735
Unrestricted Retained Earnings
(1) Appr. from Gen. Revenue (A002-056-8346-9003)
(2) Unrestricted
Retained Earnings (X002-3336) <80,735>
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
(2) ..................... $14,171,788
$ 80,735
City Clerk
RECEI;;ED
CITY Pt
Roanoke, Virginia
January 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
City of Roanoke - City of Salem
Interconnect Booster Pumping Station
Project Number 85-14
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
W~/ES/mm
Attachment: Bid Committee Report
CC:
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Citizens' Request for Service
Manager, Water Department
City Engineer
Construction Cost Technician
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
City of Roanoke - City of Salem
Interconnect Booster Pumping Station
Project Number 85-14
Roanoke, Virginia
January 5, 1987
II.
I. Background:
January 1, 1985, the City of Roanoke and the City of Salem
entered into an agreement to share in the cost of the design
and construction of an interconnected booster pumping station
to serve both municipalities. The station so designed would
be capable of delivering one million gallons per day to
either municipality during times of shortages or emergencies.
Cost of property acquisition, design, and construction of
this facility is to be borne initially by the City of
Roanoke. Upon completion of the facility, the City of Salem
shall reimburse the City of Roanoke forty percent (40%) of
the capital costs of the same.
Agreement, including other conditions and stipulations, was
formerly executed by the City of Roanoke and the City of
Salem on January 15th and 23rd, 1985. A copy of this
agreement is attached as "Exhibit A" of this report.
City Council received, publicly opened, and read aloud four
(4) bids for the subject project on Monday, December 15,
1986.
Low bid in the amount of $187~700.00 was submitted by
Breakell, Inc., 2314 Patterson Avenue, S.W., P. O. Box 6414,
Roanoke, Virginia 24017.
A. Compliance with the Contract Documents.
B. Amount of low bid.
C. Funding for construction.
Page 2
III. Alternatives:
IV.
ae
Award a lump sum contract to Breakell, Inc. in the amount of
$187,700.00 and establish a 5% contingency for the project in
the amount of $9~385.00.
1. Compliance with the Contract Documents was met.
2. Amount of low bid is within 4.28% of the engineer's
estimate and is acceptable.
3e
Funding for the project in the amount of $116~350.00 is
available from the current Salem Interconnect Pump
Station account and $80~735.00 should be appropriated
from Water Fund Previous Years' Retained Earnings.
B. Reject all bids and readvertise at a later date.
1. Compliance with the Contract documents would not be an
issue.
2. Amount of low bid would probably be higher than the one
submitted if re-bid at a later date.
3. Funding would not be an issue since no funds would be
expended at this time.
Recommendation is that the City Council authorize the implemen-
tation of Alternative A to award a lump sum contract to Breakell,
Inc. in the amount of $187,700.00 and to establish a five percent
(5%) contingency for the project in the amount of $9~385.00 in a
form acceptable to the City Attorney.
Authorize the Director of Finance to appropriate the
following amounts to the existing Salem Interconnect Pump
Station Account No. 002-056-8346-9003.
1. Existing Salem Interconnect PS
Account No. 002-056-8346-9003
.... $116,350.00
2. From Water Fund Previous Years'
Retained Earnings (appropriated)
.... $80,735.00
TOTAL $197,085.00
Total includes $187~700.00 for contract amount and
$9~385.00 for the contingency.
B. Reject other bids received.
Page 3
RAG/ES/mm
cC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Citizens' Request for Service
Manager, Water Department
City Engineer
Construction Cost Technician
Respectfully submitted,
~d, Chairman
Kit'B. Kiser
William F. Clark
AGRE~fENT
THIS AGREEMENT is made and entered into this 1st day of
January, 1985, by and between the CITY OF ROANOKE, VIRGINIA
("Roanoke"), and the CiTY OF SALEM, VIRGI~IA ("Salem*');
WHEREAS, Roanoke and Salem each have an independent water
system designed to provide normal and usual water service,
including fire protection; and
WHEREAS, Roanoke and Salem each recognize the need on a
mutually agreeable basis to continue to utilize interconnect
points that can be used to supply one another with water in times
of temporary water shortages, emergencies, or when major repair
work is being, performed on one of the systems and =o establish
new such interconnect points; and
WHEREAS, representatives of Roanoke and Salem desire to
clarify and set forth their intent with respect to each jurisdic-
tion's respective rights, obligations and conditions in connec-
tion with the development, maintenance and operations of
interconnect points between the two independent water systems.
THEREFORE, on the basis of the following mutual promises and
covenants, Roanoke and Salem agree as follows:
1. ExistinK Temporary Interconnect Point: Salem and
Roanoke agree to continue to maintain the existing temporary
interconnect point located in the vicinity of East Salem School
on Roanoke Boulevard in Salem, with each party to continue to be
respons£ble for the ownership and maintenance of its respective
equipment, facilities and property at such location.
2. New Temporar7 Interconnect Points: The parties agree to
establish ~wo new temporar7 lnterconnecti6n points between the
two water systems at mutually agreeable locations generally
described as follows: (a) Keagy Road in the vicinity of Lewis
Gale Hospital; and (b) Barnett Road approximately one block north
of U.S. Route 460. Each party shall be responsible for the
construction and maintenance of its own water system facilities
up to the temporary interconnect points. Use and operation of
temporary interconnect points shall be the responsibility of the
party desiring water, subject to the terms and conditions of this
agreement.
3. Permanent Interconnect Point: A new and permanent
interconnect point shall be established at a mutually agreeable
location on Hemlock Road in Salem. Such permanent interconnect
point shall consist of a permanent pumping station constructed
with two (2) pumps each rated at a pumping capacity of one
million gallons per day, with room in the pumping station for
expansion, and with piping so arranged such that the pumps can
pump water to either party. Cost for future expansion of the
pumping station capacity will be at the expense of party desiring
the expanded capacity subject to mutual agreement and approval at
that time. Ownership and maintenance responsibility of the
-2-
pumping station shall be that of Roanoke, with Salem contributing
to the cost of such maintenance as provided in this agreement.
Design of the pumping station will be accomplished by Roanoke and
be subject to the reasonable approval of Salem. Suction and
discharge piping construction and maintenance from each party's
lines in the street to a point five feet from the exterior of the
pumping station shall be the responsibility of the owning party.
Such piping construction and maintenance from pumping station to
five feet from exterior of pumping station shall be the respon-
sibility of Roanoke. The cost of property acquisition, design,
construction of the pumping station will be borne by Roanoke to
be completed within a reasonable time. Upon completion of said
facility and render£n~ of documentation of funds spent, Salem
shall reimburse Roanoke forty percent (40%) of the capital costs
of construction includin~ property acquisition, design and
construction. Salem shall also reimburse City on a monthly
basis, or as otherwise agreed, forty percent (40%) of the docu-
mented cos~ of day-to-day stationary (non-operating cond£tion)
operation and maintenance costs of the facility, including,
without limitat£on, electrical expenses, inspection and ser-
vicing, and excluding capital improvements, which shall be paid
on a mutually agreed basis. The costs specified herein are to be
paid to Roanoke separately and shall not be included in the rate
calculations outlined in paragraph 4 below. Use and operation of
the per~anent interconnect point to pump water from one party to
the other will be the responsibility of the party desiring water,
subject to the terms of chis agreement.
a. Payment For Water: The parties agree to the following
payment schedule for water purchased through the temporary and
permanent interconnect points included under this agreement: (a)
Roanoke will pay Salem at the rate establfshed in the existing
]981 contract between Salem and Roanoke County excepting the fac-
tor of ].1 shall be used in lieu of the factor of ~.25; (b) Salem
will pay Roanoke at the rate established in the existing ]979
contract between Roanoke and Roanoke County excepting the factor
of ].1 shall be used in lieu of the factor of ].25; and (c) capi-
tal improvements mutually benefiting both parties for which both
parties pay their agreed pro rata share shall be excluded from
rate calculations.
5. Conditions Of Use: Both parties agree that said tem-
porary and permanent interconnect points provided for herein
shall only be used on an as needed, case-by-case basis after
mutual agreemen~ by both parties' City Managers, or their
designated representatives, as to an agreed or estimated ra~e of
flow and method of measurement of water. The determination by
either of the par~ies to allow operation of the interconnect
points shall be in the sole and exclusive discretion of each of
the parties and nothing herein shall be construed in any manner
to require or impose an obligation to operate such in~erconnec-
tion points or require the provision of water at any time without
both parties' mutual consent.
6. Term: The term of this agreement shall be for :eh (10)
years from January 1, 1985. Thereafter, this agreement shall
renew automatically on a year-to-year basis unless either party
g£ves the other party written notice of ifs desire to terminate
the agreement 180 days prior to the year's end. In the event of
termination, each party will continue to own its own facilities
at the temporary £nterconnect points and the suction and
discharge lines on the public right-of-way at the permanent
discharge point and the party requesting terminat£on of the
agreement will relinquish any right, claim, title or interest it
may have in the pumping station facility :o the other party.
WITNESS the following s£gnatures:
CITY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA
H. Manager C ~ ~~i~le)
ATTEST:
Mary F. Paf~er, City Clerk
ATTEST:
R~andolph M. ~ifh', Clerk of -
Council
- 5 -
INTERDEPARTMENT COMMUNICATION
DATE: January 17, 1985
TO: Mr. Williams
FROM: K.B. Kiser
Subject: Roanoke/Salem Interconnect Agreement
The attached original and one copy of the proposed agree-
ment has been executed on behalf of the City of Salem. Please
send the appropriate note of authority and the attached to the
proper City officials to execute the document on behalf of the
City.
Mr. Paxton, Mr. Sluss as well as the City Clerk will need
a copy of the executed document.
Thanks.
KBK:afm
Attachment
cc: Mr. Sluss
Director of Unlities & Operations
December 23, 1986
Mr. William J. Paxton, Jr.
City Manager
City of Salem
P. O. Box 869
Salem, VA 24153
Dear Mr. Paxton:
Re: Interconnect Water Pump Station
We have received bids on the subject project. Enclosed is a draft
Bid Committee Report recommending acceptance of the low bid as submitted
by Breakell, Inc. in the amount of $187,000 and establishment of a 5%
project contingency.
It is important that you be comfortable with and approve the pro-
ject and bid. Do you approve of the recommendation as outlined in the
attached draft report?
Thank .you.
Respectfully,
K~t~B. ~iser, Director
Utilities & Operations
KBK:afm
Attachment
cc: Mr. Herbert Mr. Clark
Mr. Sturgill
Room 354 Mumc,pa~ Bu~lo~ng 2! 5 Chur~ ~er;ue S W Roanoke Vlrg~mo 24011 ~703~' 981
December 17, 1986
File #468B
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for construction of the Roanoke City Salem
interconnect pump station, were opened and read before the
Council of the City of Roanoke at a regular meeting held on
Monday, December 15, 1986:
BIDDER BASE BID
Breakell, Inc.
Structures & Utilities Co., Inc.
Mid-State Construction Co., Inc.
Aaron J. Conner General Contractor, Inc.
$187,700.00
187,894.00
189,839.00
213,712.00
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
456 Municipal Building 215 (3'~urdl A~ue, S.W. Roanoke, Vilglnk3 2401 t (700) 981-2,541
Mr. Robert A. Garland,
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
December 17, 1986
Chairman
CC:
Breakell, Inc., P. O. Box 6414, Roanoke, Virginia 24017
Structures & Utilities Co., Inc., P. O. Box 2218,
Christiansburg, Virginia 24068
Mid-State Construction Co., Inc., P. O. Box 4041, Lynchburg,
Virginia 24502
Aaron J. Conner General Contractor, Inc., P. O. Box 6068,
Roanoke, Virginia 24017
Mr. Wilburn C. Dibling, Jr., City Attorney
Office of the City Clerk
January 8, 1987
File #70-301
Atlantic Fire Systems, Inc. Fire-X Corporation
628 Maywood Avenue P.O. Box 9757
Raleigh, North Carolina 27603 Richmond, Virginia
23228
Greer's Supply Company, Inc.
3228 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Gentlemen:
I am enclosing copy of Resolution No. 28497, rejecting all bids
received for a fire suppression system to be installed in the
computer room in Municipal ~orth, which Resolution was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, January 5, 1987.
On behalf of the Council, I would like to express appreciation to
you for submitting your proposal for a fire suppression system
for the computer room in Municipal North.
Si ncerely,
Mary F. Parker, CHC
City C1 erk
MFP:se
Enc o
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mrs. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Ms. Delores Daniels, Citizens' Request for Service
Mr. Barry L. Key, Manager, Budget and Systems
Room456 Munlci~x~lBuilcling 2tSChurohAvenue,.S,W, Roano~e. VIrglnia24011 (703) 981-2541
Office of ~ O~y ~e~
January 12, 1987
Atlantic Fire Systems, Inc.
628 Maywood Av'enue
Raleigh, North Carolina 27603
Gentlemen:
I am returning your cashier's check deposited with your bid for a
fire suppression system for the computer room in Municipal North,
inasmuch as all bids were rejected by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Please sign the enclosed receipt and return same to me for my
files.
Sincerely,
Ilary F. Parker, OMC
City Clerk
MFP:se
Enc.
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
January 12, 1987
Greer's Supply Company, Inc.
3228 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Gentlemen:
I am returning your certified check deposited with your bid for a
fire suppression system, for the computer room in Mun. icipal North,
inasmuch as all bids were rejected by the Council of the City of
Roanoke at a regular meeting held on Monday, January 5, 1987.
Please sign the enclosed receipt and return same to me for my
files.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room456 MunlcipolBulldlng 215C~urchAve~ue, S.W. Roanoke, Virglnla24011 (703)981-2541
IN THE COUNCIL FOR THE CITY OF t~OANOKE, VII~INIA,
The 5th day of January, 1987.
No. 28497.
A RESOLUTION rejecting all bids for a fire suppression system
to be installed in the computer room in Municipal North.
BE
follows:
1.
for the
2.
IT RESOLVED by the
Council of the City of Roanoke as
All bids received by the City for a fire suppression system
computer room in Municipal North are hereby REJECTED.
The City Clerk is directed to notify all bidders.and express
to each the City's appreciation for said bids.
3. The City Manager is further authorized to make any changes in
the scope of the project or the specifications therefor deemed advis-
able and to cause the project to be readvertised for bids.
ATTEST:
6B
City Clerk.
~{~ltt Roanoke, Virginia
CITY CLE~'t'~.~-~' i~',~,~i January 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Fire Supression System
Halon 1301 - Computer Room
Municipal North
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Budget and Systems
Citizens' Request for Service
City Engineer
Construction Cost Technician
· :~c nrc~'F Roanoke, Virginia
CITY ,, ......
January 5, 1987
'86 O[O 24
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council
Subject:
Bid Committee Report
Fire Supression System
Halon 1301 - Computer Room
Municipal North
Roanoke, Virginia
I. Background:
City Council, at its December 15, 1986 meeting, publicly
opened and read aloud bids for the Fire Supression System of
Halon 1301 for the Computer Room in Municipal North.
B. Three (3) bids were received on this project with prices
ranging from $6,962.00 to $16~500.00.
Halon 1301 fire suppression system is a pressurized liquid
which turns to gas when released which deprives the fire of
oxygen. There is no water damage or clean up requirements to
the area protected.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents.
B. Engineering concerns.
C. Funding of the project.
D. Time of completion.
III. Alternatives are:
A. Reject the bids and do not award a contract at this time.
Compliance of the bidders with the requirements of the
contract documents was not met. At least one exception
to the contract requirements was listed on each Bid
Form.
Page 2
Engineering concerns would not be met in the best
interest of the City of Roanoke if the bids are
accepted. The contract documents should be revised and
re-bid for the following reasons:
a)
Halon 1301 systems are constructed and tested as a
unit by one manufacturer, there is sole respon-
sibility for an entire and complete system. The
municipal North building contract called for a fire
alarm system in the computer room consisting of
smoke detectors, alarm bells, connection to the
alarm panel in the control room (24 hour
surveillance), etc. The contract documents for the
Halon 1301 system specified that these items from
the building contract be incorporated into the
Halon 1301 contract. Each bidder would accept
responsibility for only that part of the system
that his company installed and not the entire
system. The contract documents need to be revised
to permit the use of one manufacturer's complete
system.
Funding for this work is in the Municipal North con-
tingency account and would not be encumbered for this
work at this time.
4. Time of completion would be extended.
Award a lump sum contract in the amount of $16~500.00 and
ninety (9~0) consecutive calendar days to Greer's Supply
Company, Inc. to provide and install the 1301Halon
Supression System in the Municipal North Computer Room
according to the contract documents as prepared by the City
Engineer's Office.
Compliance of the bidders with the requirements of the
contract documents was not met. At least one material
variance would have to be excepted to accept the bid.
2. Engineering concerns would still not be met to the best
interest of the City of Roanoke.
Funding for the project would be encumbered from the
Municipal North project contingency account no.
008-052-9500-9065.
4. Time of completion is quoted as ninety (90) consecutive
calendar days.
Page 3
IV.
Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
B. Reject all three bids and do not award a contract at this
time.
C. City Engineer's Office to revise the contract documents and
re-advertise the project as soon as possible.
Respectfully submitted,
Robert A. Garland, Chairman
William F. Clark
RAG/LBC/mm
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Finance
Budget and Systems
Citizens' Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
FIRE SUPRESSION SYSTEM
HALON 1301 - COMPUTER ROOM
MUNICIPAL NORTH
ROANOKE, VIRGINIA
Bids opened before City Council on December 15, 1986, at 2:00 p.m.
BIDDER BASE BID DAYS BOND
Greer's Supply Company, Inc. $16,500.00 (a) 90 YES (b)
Fire-X Corp. $13,734.00 (c) 60 YES
Atlantic Fire Systems~ Inc. $8,636.00 (d) 30 YES (e)
Quote for system as specified but takes exception to guaranteeing portions
of system not installed by Greer. Note to deduct $6,500.00 for permission
to use one container tank for Halon.
Certified check in lieu of bid bond.
Exceptions to the contract document requirements submitted by letter
enclosed with Bid Form.
Exceptions to contract document requirements submitted as revision on Bid
Form. Quotation of $7,962.00 also submitted on revised Bid Form to permit
use of only one system along with other exceptions.
Certified check in lieu of Bid Bond turned into Clerk (2:40 p.m.) separate
from Bid submittal.
Engineer's Estimate: $25,000.00
o er A. Garland, Chairman
William F. Clark
Office of City Engineer
Roanoke, Virginia
January 5, 1987
December 17, 1986
File #70-301
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for installation of a Fire Suppression System,
Halon 1301 - Computer Room, Municipal North, were opened and read
before the Council of the City of Roanoke at a regular meeting
held on Monday, December 15, 1986:
BIDDER BASE BID
Atlantic Fire Systems, Inc.
Fire-X Corporation
Greer's Supply Company, Inc.
$ 8,636.00*
13,734.00
16,500.00
*(See alterations to bid form. Cashier's check for hid bnnd
submitted to City Clerk's Office after bid opening).
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recommendation to Council.
Si ncerely ,
Mary F. Parker, CMC
City Clerk
MFP:se
Room456 MunlclpalBuildlng 215 Church A~ue, S.W. Roanoke, Vlrglnlo24011 (703)981-254.1
Mr. Robert A. Garland, Chairman
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
December 17, 1986
cc:
Atlantic Fire Systems, Inc., 628 Maywood Avenue, Raleigh,
North Carolina 27603
Fire-X Corporation, P. O. Box 9757, Richmond, Virginia
23228
Greer's Supply Company, Inc., 3228 Brambleton Avenue, S. W.,
Roanoke, Virginia 24018
Mr. Wilburn C. Dibling, Jr., City Attorney
O~lce of hge Ci~y (3en~
January 7, 1987
File #2-g
Mrs. Matilda H. Bradshaw
3101 Stoneridge Road, S. W.
Roanoke, Virginia 24014
Dear Mrs. Bradshaw:
I am enclosing copy of Ordinance No. 28498, providing for the
acquisition of real estate needed by the City in conjunction with
the Airport navigational aid system; authorizing the City Manager
to negotiate with the owners for purchase of the real estate;
providing for the City's acquisition of such real estate by con-
demnation, under certain circumstances; and directing the mailing
of this ordinance to the property owners, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 5, 1987.
Si ncerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
I~n456 Niunlc. lpol~.~ildtng 215Churc:hAv~nue, S.W.P, oano~e, Virginla24011 (703)981-2541
Office c~ the CI~y C]en~
January 7, 1987
Fi 1 e #2-9
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28498, providing for the
acquisition of real estate needed by the City in conjunction with
the Airport navigational aid system; authorizing you to negotiate
with the owners for purchase of the real estate; providing for
the City's acquisition of such real estate by condemnation, under
certain circumstances; and directing the mailing of this ordi-
nance to the property owners, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, January 5, 1987.
Si ncerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mr. Wilburn C. Dibling, Jr., City Attorney
'Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Robert C. Poole, Manager, Airport
I~:~om456 MunlclpalBuilding 215 C~urch Avenue, S.W. Roonc~e,¥1rginia24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of Jar. wry, 1987.
284 8.
VIRGINIA,
AN ORDINANCE providing for the acquisition of real estate
needed by the City in conjunction with the Airport navigational
aid system; authorizing the City Manager to negotiate with the
owners for purchase of the real estate; providing for the City's
acquisition of such real estate by condemnation, under certain
circumstances; directing the mailing of this ordinance to the
property owners; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. In order to secure the implementation and proper func-
tioning of the Airport LDA Navigational Aid system at the
Roanoke Regional Airport, Woodrum Field,
a certain 2.13-acre tract as set forth in the report of
Manager on this subject, dated January 5, 1987, on file
Office of the City Clerk. The proper City officials are
authorized to acquire for the City from the respective owner or
owners the necessary real estate with appropriate ancillary
'rights for such consideration as the City Manager may deem
appropriate, subject to any applicable guidelines.
2. The City Manager is directed to ofier on behalf of the
City to the owners of such parcel such consideration as he deems
appropriate. Upon the acceptance of any offer and upon delivery
to the City of a deed. approved as to form and execution by the
the City wants and needs
the City
in the
City Attorney, the Director of Finance is directed to pay the
respective consideration to the owners of the interest conveyed,
as determined by the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owners of
the real estate to be acquired or should any owner be a person
under a disability and lacking capacity to convey real estate or
should the whereabouts of an owner be unknown, the City Attorney
is authorized and directed to
proceedings to acquire for
4. In instituting or
ceeding, the City Attorney
motion on behalf of the City for entry of an order granting
City right of entry onto the property.
5. The City Clerk is directed to mail a copy of this ordi-
nance to the property owners.
institute condemnation or legal
the City the aforesaid real estate.
conducting any condemnation pro-
is authorized, if necessary, to make
the
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST
City Clerk.
Roanoke, Virginia
January 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Condemnation of 2.13 acre parcel of Matilda H. Bradshaw, Trustee,
Airport Navigational Aid Protection
II.
I. Background:
Federal Aviation Administration ~rant was executed by the
City on September 26, 1985. This grant consisted of the
following items:
1. Acquire and relocate Barn Dinner Theatre.
Acquire portion of Holland Tract, (Bradshaw)
approximately 16 acres. This land is within the 40
Noise Exposure Forecast (NEF) Contour on the last
Airport Noise Study. 2.13 acres of the 16 acres is
also needed for navigational aid purpose.
3. Soundproof seventeen (17) residences.
B. Barn Dinner Theatre has been acquired.
C. Soundproofing is completed.
Holland Tract (Bradshaw) negotiations have been under way for
over a year with no success. City policy has been to make
an offer based on fair market value for vacant land within
the 40 NEF Contour but not proceed to condemnation if the
owner does not wish to sell at the City's offer to purchase.
Current situation is that acquisition of the 2.13 acre tract is
necessary since City ownership of that portion of the 16 acres is
absolutly required in order to control land area essential for
proper functioning of the Airport Localizer Directional Aid (LDA)
Navigational Aid.
Page 2
III ·
A. City policy of condemnation of noise impacted land.
B. Need for land for navigational aid protection.
Ce
Value established, by independent professional appraisers,
and previously offered, subject to Council's approval is
$28,320.00.
D. Funding.
IV. Alternatives:
City Council authorize the City Attorney to proceed with con-
demnation of the 2.13 acres of the 16 acre Holland Tract
(Bradshaw).
City policy in the past has been not to condemn for
noise impacted land around the airport. This policy
would be followed as to 13.87 acres which are noise
impacted only.
2. Need for the 2.13 acres of land for protection of the
LDA Navigational Aid for Runway 5.
Value of 2.13 acres will be established in the
Condemnation proceeding if owners continue to refuse to
sell.
4. Fundin~ exists in the project account Noise
Protection/Soundproofing.
City Council not authorize the City Attorney to proceed with
condemnation of the 2.13 acres of the Holland Tract
(Bradshaw).
1. City policy of condemnation of noise impacted land
around the Airport would not change.
Need for acquisition of 2.13 acres for land protection
of the LDA Navigational Aid for Runway 5 would still
exist.
3. Value would be a moot issue.
4. Fundin~ would be a moot issue.
Page 3
WRH/JGB/mm
cc:
Recommendation is that Council authorize the City Attorney to
proceed with condemnation of 2.13 acres of the 16 acre Holland
Tract (gradshaw) if owners continue to refuse to sell.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
City Engineer
Airport Manager