HomeMy WebLinkAboutCouncil Actions 10-06-86REGULAR
WEEKLY SESS[ON ...... ROANOKE CITY COUNCIL
October 6, 1986
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. A~p~e~em,t.
The invocation will be delivered by the Reverend Robert
Hamner, Pastor, Grandln Court Baptist Church. P~e6em~:.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
BID OPENINGS
A. Bids for site grading for the Orvts, Inc., Fulfillment
Center, Roanoke Centre for Industry and Technology. T/utee~d~me~e
referred to a commCC~ee composed o~ M~r6. Gcc~c~,a. nd, C~, C,~z,,cka. ndK,~6er.
B. Blds for purified gas 1. ina replacement at the'Roanoke
Water Pol lutlon Control Plant. Trod ~6~ me/~e ~e~e/~tex~ to a cornm~t~ee eompo6e,
C. Bids for the Wtlliamson Road storm drain. Tmo bZ~ me~e ~e(e/~ed
to a comm~e¢ compo~e~ of M~6r6. Ga,ct. and, ChaJ~, K.16erand Ce. ark.
CONSENT AGENDA
APPROVEP
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE'BY THE CITY COUNCIL AND WILL'BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
Minutes of the regular meeting of Council held on Monday,
September 8, 1986.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to va-
cancies on various authorities, boards, commissions and commit-
tees appointed by Council, pursuant to Section 2.1-344 (al (1},
Code of Virginia (1960), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to'
Section 2.1-344 (al (X), Code of Virginia
(1950), as amended.
(1)
C-4
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss a personnel matter pursuant to Sec-
tion 2.1-344 (al (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a personnel
matter pursuant to Section 2.1-344 (al (1),
Code of Virginia (1950~ as amended.
A communication from Ms. Susan B. Williams tendering her
resignation as a member of the Roanoke Neighborhood Partnership
Steering Committee effective November 20, 1986.
RECOMMENDED ACTION:
Accept resignation with regret and receive
and file communication.
C-5 A list of items pending from July 10, 1978, through Septem-
ber 25, 1986.
RECOMMENDED ACTION: Receive and file.
C-6
Qualification of Mary C. Maier as a member of the Property
Maintenance Code Appeals Board for a term of two years ending
June 30, I~8.8.
RECOMMENDED ACTION: Receive and file.
C-7
Qualification of Virgil L. Rogers as a member of the
Roanoke Neighborhood Partnership Steering Committee to fill the
unexpired term of Anne P. Glenn, resigned, ending November 16
1988. '
RECOMMENDED ACTION: Receive and file.
C-8
Uualification of John D.
Roanoke Public Library Board
June 30, 198g.
Copenhaver as a member of the
for a term of three years ending
RECOMMENDED ACTION: Receive and file.
®
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Petitions and Communications:
None.
A communication from the Roanoke City School Board re-
questing approval of applications for an increase of
$29,270.00 in Literary Fund loans for construction of
senior high school science laboratories and the Roanoke
Valley Governor's School. Adopted O~d2.~ce No. ~8370
R~oZu,.~o, No. ZS~7! (.7-0); a~d R~oY/,,u,~o~ No. 2837~ (7-0).
(2)
Reports of Officers:
a. City Manager:
Briefings: None·
Items
Recommended for Action:
A report recommending authorization for the Director of
Finance to sign a Service Delivery Area Agreement bet-
ween the Fifth District Employment and Training Con-
sortium and the Governor's Employment and Training
Department for Program Year July 1, 1986, to June 30,
1987. Adopted Ordinance No. 28373 (7-0).
2. A report recommending acceptance of a Major Urban Re-
sources Library Grant for the Roanoke Public Library,
and that $31,338.00 be appropriated to the Library
budget for fiscal year 1986-87. Adopted Or~6~J~ce No. 28374 (7-0)
and Re~olution No. 28375 (7-0).
3. A report with regard to the appropriation of funds for
six neighborhood park improvement projects. Adopted OrdinaJlce
No. 28376 (7-0).
4. A report recommending that December 26, !986, be
granted as a special holiday for City employees.
Adopted R~solution No. 28377 (7-0).
5. A report with regard to a permit authorizing the City
to cross an existing gas line of Plantation Pipe Line
Company to construct a water main to serve the pro-
posed Franklin Road Water Storage Tank.
Adopted Ordinance No. 28378 (7-0).
6~ A report concurring in a report of the Bid Committee
recommending the purchase of playground equipment for
Westside Park. Adopted Ordinance No. 28379 (.7-0) and Ordinance No. 2838
(7-0). The C. A~y. ~ i~tYu~¢ted to prepare the prop~mea~ure expr~sin
7. A report concurring in a report of the ~id Committee
recommending the leasing of vehicles for the Sheriff's
Department. Adopted Ordinance No. 28381 16-0, ^~. Bowe~ abstained).
Director of Finance:
Reports
Revenue Compendium dated October, 1986.
Received and filed.
Financial report for the month of August
Received and filed.
of Committees:
1986.
A report of the Water Resources Committee recommending the
.~acquisition of Lot lA (a portion of Lot 1}, Section 2,
Boulevard Estates, for $3,500.00, to be used as a site for
Roanoke-Salem Water Systems Interconnect Station· Mrs.
Elizabeth T. Bowles, Chairman· A~opte~ Ordx~nce No. 2838~ (7-~).
5.~.6. (¢on't.) appre~ion to the WeSt~ide PTA for t~e~ co~6tY, buy~.on of ~
~ r ~3, 000. O0 for n~u p~grom~d equlpme~z;~.
(3)
A report of the Hater Resources Committee recommending
authortzatlon of the donation of a 0.19 acre parcel of
land to Roanoke County for a community improvement project
in the Hollins commuptty. Mrs. Elizabeth T. Bowles,
Chairman. Adopted Ord~m~ce No. 28383 (7-0) on ~t re~g.
c., /A report of the Water Resources Committee recommending an
amendment to the contract of Bio Gro S~tems, inc., for
sludge haultng for the fifth year at the Sewage Treatment
Plant. Mrs. Elizabeth T. Bowles, Chairman. ArlopY~ec(O~td,6~mce
/Vo. (7-0).
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 28354, on second reading, amending and reor-
daining the Code of the City of Roanoke (1979), as amended,
by repealing Article II, Property Maintenance Code, of
Chapter 16, Housing, and by adding a new Article II.l,
Building Maintenance Code, to Chapter 7, Buildin9 Regula-
tions, in order to adopt Volume II, Building Maintenance
~e of the Virginia Uniform Stat,wide Building Code {1984
Edition); providing for an effective date; and providing
for an emergency.. AdopJ~ed.O~.d,6yu:mce No. 28354 (7-0).
Ordinance No. 28355, on second reading, dissolving the
Property Maintenance Code Appeals Board; creating a Build-
ing Maintenance Division of the City's Board of Building
Code Appeals; appointing the Building Commissioner as the
enforcing official of the Building Maintenance Code; pro-
viding for an effective date; and providing for an
emergency. Adopted Ordinance No. 28355 (7-0).
~Jrdtnance No. 28356, on second reading, amending and r,or-
daining subsection (b) of §20-89, Penalties for unlawful
parking, of the Code of the City of Roanoke (1979), as
amended, to provide for increased penalties for parking
violations and late payments of fines; and providing for
an effective date· Adopted Ord~L~nce No. 28356 (7-0).
Ordinance No. 28359, on second reading, authorizing the
execution of an option and deed for the sale of 28.1 acres
of land in the Roanoke Centre for Industry and Technology
to Nicholas F. Taubman. A~op~O~dY.J~m.c¢ No. 28359 (7-0).
-Ordinance No. 28366, on second reading, authorizing the
renewal of a lease agreement between the City and Emery
Air Freight Corporation for space in the Airport air cargo
building at the Roanoke Regional Airport, Woodrum Field,
upon certain terms and conditions· A~o,~q~e~Or~Y.~m~ce No. 28366
Ordinance No. 28367, on second reading, authorizing the
renewal of a lease agreement between the City and Billy
R. N,ely and Clydls M. N,ely of 3·63 acres of City prop-
erty adjacent to the Roanoke Regional Airport, Woodrum
Field. upon certain terms and conditions· AEop4~d Oytd~lc~ No.
28367 (7-0).
(7-0).
(4)
10.
Motlons and Miscellaneous Buslness:
Inquiries and/or comments by the Mayor and members of City
Council.
Vacancies on various authorities, boards,
committees appointed by Council.-
commissions and
Other Hearings of Citizens:
Appointed Robert J. Ing*.:u~, ~r., a~ ~z membe,t of tJte Vou~h Se,tv,6c~6 C,L~zen Boa, rd.
Reappoi~ed Daniel E. Woold~id?e as a member of the Roanoke Civic Cent~ Commi66ion.
(s)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Ol~ce of ~he MOyOF
October 1, 1986
Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, October 6, 1986,
to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed by Coun-
cil, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950),
as amended.
Si ncerely,
Noel
Mayor
NCT:js
Room ~.52 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2444
C~ce of ~he Mayor
October 1, 1986
Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, October 6,
1986, to discuss a personnel matter pursuant to Section 2.1-
344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
NCT:js
Raom $52 Municipal Building 215 Church Avenue. $.W. Roanoke. ',4rginia 24011 (703) 98t-2444
October 8, 1986
File #15-488
Ms. Susan B. Williams
Assistant Executive Director
Council of Community Services
P. O. Box 496
Roanoke, Virginia 24003
Dear Ms. Williams:
Your communication tendering your resignation as a member of the
Roanoke Neighborhood Partnership Steering Committee effective
November 20, 1986, was before the Council of the City of Roanoke
at a regular meeting held on Monday, October 6, 1986.
On motion, duly seconded and adopted, the communication was
received and filed and the resignation was accepted with regret.
The Council requested that I express its sincere appreciation for
the many services you have rendered to the City of Roanoke as a
member of the Committee. Please find enclosed a certificate of
appreciation issued by the Mayor on behalf of the members of City
Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc:
Mr. Lewis W. Peery, Chairman, 508 Rutherford Avenue, N. W.,
Roanoke, Virginia 24016
Ms. Jinni Benson, Acting Coordinator, Roanoke Neighborhood
Partnership
Roorn4.56 MunicipalBuildlng 215 Church Avenue, S.W. Roano~e, Vlrglnla240t1 (703)98t-2541
z
COUNCIL OF COMMUNITY SERVICES
512 Carlton Terrace Building P.O. Box 496
920 South Jefferson Street Roanoke, VA 24003
Telephone: (703) 985-0~.31
September 17, 1986
Mr. Lewis ?eery, Chairman
Roanoke Neighborhood Partnership
Steering Committee
Room 355, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Dear Lew:
It is with sincere regret that I must tender my resignation
from the Roanoke Neighborhood Partnership Steering Committee
effective November, 1986. Unfortunately, commitments at
work and at home are making it impossible for me to be a full
contributing member.
However, the Council of Community Services considers my membership
on the Steering Committee as an agency membership. We think that
it is important for the Council in the role as a human service
planning agency to be involved with the Partnership. Therefore,
we respectfully nominate Ms. Fraser Nelson to fill my unexpired
term or to be nominated to fill a term of her own. Ms. Nelson is
on our staff as a Health Education/Risk Reduction coordinator and
has experience in coalition-building and community organizing.
These skills, plus having a more flexible work load than mine,
would make her a real asset to the Steering Committee.
I have enjoyed my years of experience with the Partnership and will
treasure the friends that I have made both on the Committee and in
the neighborhoods. I have especially enjoyed working with the
competent staff from Maggie to Andree to Jinni.
The best to you and the Steering Committee in the years ahead.
If you have any questions about Fraser's skills, interests, etc.,
please feel free to call me.
Susan B. Williams
Assistant Executive Director
SBW/ae
CC:
Raleigh Campbell
Jinni Benson
A United Way Agency
RECEivE[J
CITY CLERHS OFFICE
Room 355, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(703) 345-8250
September 19, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
It is with great regret that we forward this resignation of
a key Steering Committee member to you for your acceptance.
JB/LWM:kds
Sincerely,~~
Lewis W. Peery
Steering Committee
Roanoke Neighborhood Partnership
Attachment
Pending Items from July
Referral Date
7/10/78
12/19/83
3/18/85
5/6/85
8/12/85
8/12/85
10, 1978, through September 25, 1986.
Referred To Item
City Manager
Recommendation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mountain - hotel.)
City Attorney
(Electoral Board will
request a legal opinion
from the Attorney
General.)
Communication from David A.
Bowers, Chairman, Roanoke
Democratic Party, transmitting
certain recommended changes in
the present voting precincts, to
be made effective after the City
Council elections in the spring
of 1984 and before the general
elections in the fall of 1984.
Commissioner of Revenue
Director of Real Estate
Valuation
City Manager
Director of Finance
Matter of biennial real estate
assessments as requested by
Concerned Citizens and Taxpayers
of RoanoKe, Inc.
City Manager
Communication from Vice-Mayor
James G. Harvey, II, in regard to
a Sister City relationship with
Asheville, North Carolina.
City Manager
Mayor's 1985 State of the City
recommendation No. i - establish-
ment of a working relationship
with the volunteer rescue squads
and the Roanoke Historical
Society for the purpose of
establishing a museum and
national headquarters for
volunteer rescue squads in the
City.
City Manager
Mayor's 1985 State of the City
recommendation No. 6 - invitation
to Roanoke County to join the
City in development of a joint
study to be conducted by a spe-
cialist firm to determine econo-
mic impact resulting in
consolidation of the two juris-
dictions.
Pending Items from July 10, 1978, through September 25, 1986.
Referral Date Referred To Item
8/12/85 City Manager
1/6/86 City Manager
City Attorney
3/3/86
3/17/86
Howard E. Musser
Laddie Fisher
Richard S. Thomas
Member - Salem Vietnam
Veterans Chapter No. 14
Member - Roanoke Science
Museum
City Manager
6/23/86
City Manager
8/25/86
City Manager
8/25/86
City Manager
9/25/86
Robert A. Garland
Kit B. Kiser
Charles M. Huffine
Matters from Concerned Citizens
and Taxpayers of Roanoke, Inc.,
regarding contract assessors in
the reassessment process, and,
Design '85.
Matter with regard to zoning in
Old Southwest section of City
with request for a report in con-
junction with recommendations for
implementing certain phases of a
study prepared by Buckhurst,
Fish, Hutton & Katz relating to
zoning and development control
within Old Southwest.
Request of the Salem Vietnam
Veterans Chapter No. 14 of the
Disabled American Veterans to
establish a permanent memorial to
the brave men and women involved
in the Space Shuttles Challenger
and Gemini tragedies.
Request of Council member Trout
for information on amount of
funds expended by the City on
rental or lease agreements for
firehouse since the 1976 annexa-
tion.
Matter regarding distribution of
cheese and butter to elderly per-
S ohs.
Mayor's 1986 State of the City
recommendation No. I - study by
the Human Resources Department of
ways to make a difference in the
lives of the homeless.
Mayor's 1986 State of the City
recommendation No. 6 - streng-
thening the City's relationship
with Virginia Tech.
Bids for the Round Hill Pump
Station.
(2)
Pending Items from July 10, 1978, through September 25, 1986.
Referra! Date Referred To Item
9/25/86 City Manager
Request of H. Joel Kelly that a
measure be adopted recognizing
the contributions of Valley Metro
to elderly and mentally and phy-
sically handicapped citizens.
(3)
October 8, 1986
File #15-22-64
Mr. Grady P. Gregory, Jr.
Chairman
Property Maintenance Code Appeals
1401Brandon Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Gregory:
This is to advise you that Mary
member of the Property Maintenance
of two years ending June 30, 1988.
Board
C. Maier has qualified as a
Code Appeals Board for a term
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
cc: Mr. Ronald H. Miller, Building Commissioner
Room45~ MunlclpalButldlng 215 Church Av~"~ue, S.W. Roanoke, VIrginla2401,1 (703)98t-2541
0-2
Oath or Affirmation of Office
State o] Virginia, Cit~ o] Roanoke, to .wit:
, do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me aa
a mei;lber of the Property ~4aintenance Code ADDeals Board for a term
of t%,~o years ending June 30, 19P. 8,
according to the best of my ability. So help me God.~__~.
Subscribed and sworn to before me, this_
Clerk
Off~ce of ~he G~
July 2, 1986
File #15-22-64
Ms. Mary C. Maier
2609 Hillcrest Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Maier:
At a reqular meeting of the Council of the City of Roanoke on
Monday, June 23, 1986, you were reelected as a member of the
Property Maintenance Code Appeals Board for a term of two years
ending June 30, 1988.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
floor of the Roanoke City Courts Facility, 315 Church
third
,Avenue, S. W.
Please return the Oath of Office to Room 456
Building prior to serving in the capacity to
reelected.
in the Municipal
which you were
Sincerely, ~D~
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc: Mr. Ronald H. Miller, Building Commissioner
Mr. Grady P. Gregory, Jr., Chairman, Property Maintenance
Code Appeals Board, 1401Brandon Avenue, S. W., Roanoke,
Virginia 24015
........ ^ .... c,w I~,nnnice.~rainla24011 (703)981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of June, 1986, MARY C. MAIER was reelected as a
member of the Property Maintenance Code Appeals Board for a term
of two years ending June 30, 1988.
Given under my hand and seal of the City of Roanoke this
3rd day of July, 1986.
City Clerk
O~¢e o~ ~ O~ ~
October 8, 1986
File #15-488
Mr. Lewis W. Peery
Chairman
Roanoke Neighborhood Partnership
Steering Committee
508 Rutherford. Avenue, N. W.
Roanoke, Virginia 24016
Dear Mr. Peery:
This is to advise you that Virgil L. Rogers has qualified as a
member of the Roanoke Neighborhood Partnership Steering Committee
to fill the unexpired term of Anne P. Glenn, resigned ending
November 16, 1988. '
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
cc: Ms. Jinni Benson,
Partnership
Acting
Coordinator,
Roanoke Neighborhood
Roo,'n456 MuntcipolBulldlng 215ahurchA~"~ue, S.W. Roonoke, Vlrginta24011 (703)981-254t
0-2
Oath or Affirmation of OfficeC,TY REc,
State o] Virginia, City of Roanoke, to.wit: '~6 SEP 24 A9:5~
I, Virgil L. Rogers
· do solemnly swear (or affirm) that
I will support the Constitution of the United States, 'and the Constitution of the State of Virginia, and that
I will faithfully and impartiaily discharge and perform all the duties incumbent upon me as_
a member of the Roanoke Neighborhood Partnership Steering Committee to fill the
unexpired term of Anne P. Glenn, resigned, ending November 16, 1988,
according to the best of my ability. So help me God. ~ f , [/~
Subscribed and sworn to b ' ~ L' f) ~ ~-~7~, -- ~
elore me, this_ ~---day of ~~ _
~ ~7~/~ c~q_ __, Deputy Clefk
O~¢e o~ ~he (~ Ge~
September 15, 1986
File ~15-488
Mr. Virgil t. Rogers
1839 Bluemont Avenue, S.
Roanoke, Virginia 24015
Dear Mr. Rogers:
At a regular meeting of' the Council of the City of Roanoke held
on Monday, September 8, 1986, you were elected as a member of the
Moanoke Neighborhood Partnership Steering Committee to fill the
unexpired term of Anne P. Glenn, resigned, ending NovemDer 16,
1988.
Enclosed you will find a certificate of your election and an
Oath or Affirmation of Office which may be administered by the
Clerk of t~e Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc: Mr. Lewis W. Peery, Chairman,
Roanoke, Virginia 24016
Ms. Jinni Benson, Acting
Partnership
~08 Rutherford Avenue, N. W.,
Coordinator, Roanoke Neighborhood
Room 456 Munlcil::~al Building 215 O'~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 8th day of September, 1986, VIRGIL L. ROGERS was e)ected
as a member of the Roanoke Neighborhood Partnership Steering
Committee to fill the unexpired term of Anne P. Glenn, resigned,
ending November 16, 1988'.
Given under my hand and seal of the City of Roanoke this
15th day of September, 1986.
City Clerk
Office of the City Cien~
October 8, 1986
File #15-323
Mrs. Elizabeth B. Watts
Chairman
Roanoke Public Library Board
1272 Rockland Avenue, N. W.
Roanoke, Virginia 2401.2
Dear Mrs. Watts:
This is to advise you that John D. Copenhaver has
member of the Roanoke Public Library Board for a
years ending June 30, 1989.
qualified as a
term of three
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
cc: Mr. Alfred T. Whitelock, Jr., Manager, Libraries
Room456 MuniclpalButldlng 215C~u~hAv~'~ue, S.W.l~anoke, Vlrginla24~11 (703) 98t-2541
0-2
Oath or Affirmation of Office
8~ate of Virginia, Cit$~ of Roanoke, ~o
! John D. Copenhaver
, do solemnly swear (or a~m) that
will support the Constitution of the United States, and the Constitution of the State of Virginia~ and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as__.
a member of the Roanoke Public Library Board for a term of three
years ending June 30, 1989,
according to the best of my ability. So help me God.
' ~ ~ . Deputy Clerk
July 2, 1986
File #15-3'23
Mr. John D. Copenhaver
9310akwood Drive, S. H.
Roanoke, Virginia 24015
Dear Mr. Copenhaver:
At a regular meeting of the Council of the City of Roanoke on
Monday, June 23, lg86, you were reelected as a member of the
Roanoke Public Library Board for a term of three years ending
June 30, 1989.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the RoanoKe City Courts Facility, 315 Church
Avenue, S. W.
Please return the Oath of Office
Building prior to serving in the
r~elected.
to Room 456 in the Municipal
capacity to which you were
Sincerely, ~/~
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mrs. Elizabeth B. Watts, Chairman, Roanoke Public Library
Board, 1272 Rockland Avenue, N. W., Roanoke, Virginia 24012
Mr. Alfred T. Whitelock, Jr., Manager, Libraries
R00~456 MuniclpalB~tldlng 215Ch~chA',~c~e,$.W. Rocl~'~ke,~lrglnlo24011 (703)98"1-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of June, 1986, JOHN D. COPENHAVER was reelected
as a member of the Roanoke Public Library Board for a term of
three years ending June 30, 1989.
Given under my hand and seal of the City of Roanoke this
3rd day of July, 1986.
City Clerk
October 8, 1986
File #467
Mr. Edwin R. Feinour
Chairman
Roanoke City School Board
3711Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Feino'ur:
I am enclosing copy of Resolution No. 28372, authorizing the
School Board for the City of Roanoke to make application for a
loan from the State Literary Fund for constructing additional
classrooms and science laboratories for the Governor's School for
Science and Technology at Patrick Henry High School, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 6, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc:
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
PIoo~456 Munlcll:~alBut~dlng 215 Church Ave~ue, S.W.l~anoke, Vl~lnia24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 1986.
No. 28372.
A RESOLUTION authorizing the School Board for the City of
Roanoke to make application for a loan from the State Literary
Fund for constructing additional
tories for the Governor's School
Patrick Henry High School.
classrooms and science labora-
for Science and Technology at
WHEREAS the School Board for
day of October, 1986 presented to
addressed to the State Board of Education of Virginia for
purpose of borrowing from the Literary Fund $13,076.00 for
constructing classrooms and science laboratories for the
Governor's School for Science and Technology at Patrick Henry
High School, such loan to be paid in
with interest thereon at four percent
BE IT RESOLVED by the Council of
the City of Roanoke on the 6th
this Council an application
the
twenty annual installments
(4%) paid annually;
the City of Roanoke that:
forth in said application.
This Council will each year during the
the time it affixes the regular levies,
schools
1. The application of the City School Board to the State
Board of Education of Virginia for a loan of $13,076.00 from the
Literary Fund is hereby APPROVED, and authority is hereby granted
to said City School Board to borrow the said amount for the pur-
pose set
2. life of this
loan, at affix a rate of
levy for or make a cash appropriation sufficient for
operation expenses and to pay this loan in annual installments
and the interest thereon, as required by law regulating loans
from the Literary Fund.
ATTEST:
City Clerk.
October 8, 1986
File #467
Mr. Edwin R. Feinour
Chairman
Roanoke City School Board
3711Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Feinour:
I am enclosing copy of Resolution No. 28371, authorizing the
School Board for the City of Roanoke to make application for a
loan from the State Literary Fund for improving Patrick Henry
High School, which Resolution was adopted by the Council of the
City of Roanoke at a regular meeting ~eld on Monday, October 6,
1986.
Si ncerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc: Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, RoanoKe, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr,, City Attorney
Mr. Joel M. Schlanger, Oirector of Finance
Room456 MunlclpalBuildlng 215C~hurchAve~ue, S.W. Roanoke, Vlrgtnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28371.
VIRGINIA,
A RESOLUTION authorizing the School Board for the City of
Roanoke to make application for a loan from the State Literary
Fund for improving Patrick Henry High School.
WHEREAS, the School Board for the City of Roanoke, on the 6th
day of October, 1986, presented to this Council an application
addressed to the State Board of Education of Virginia for the
purpose of borrowing from the Literary Fund $33,328.00 for adding
to the present school building at Patrick Henry High School, to
be paid in twenty (20) annual installments, and the interest
thereon at four percent (4%) paid annually.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The application of the City School Board to the State
Board of Education of Virginia for a loan of $33,328.00 from the
Literary Fund is hereby APPROVED, and authority is hereby granted
the said City School Board to borrow the said amount for the pur-
pose set out in said application.
2. This Council will each year during the life of this
loan, at the time it fixes the regular levies, fix a rate of levy
for schools or make a cash appropriation sufficient for operation
expenses and to pay this loan in annual installments and the
interest thereon, as required by law regulating loans from the
Literary Fund.
ATTEST:
City Clerk.
Office of hge Cih/Cle~
October 8, 1986
File #60-467
Mr. Joel I~. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~lr. Schlanger:
I am attaching copy of Ordinance No. 28370, amending and reor-
daining certain sections of the 1986-87 Capital Projects Fund
Appropriations, to provide for the appropriation of an additional
$29,270.00 for miscellaneous construction costs as the result of
engineering/design changes and soil surveys to science labora-
tories at Patrick Henry High School, William Fleming High School
and the Roanoke Valley Governor's School, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 6, 1986.
Sincerely,
IViary F. Parker, CMC
City Clerk
MFP:se
E~Co
cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Mr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145,
Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Room456 MunlclpalBulldlng 2150'~urchAve~ue, S,W. Roanc~e, Vlrglnla24~11 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28370.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Capital Projects Fund Appropriations and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
.Roanoke that certain sections of the 1986-87 Capital Projects
Fund Appropriations be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Education $3,942,852
Patrick Henry Science Labs (1) ................... 283,328
Wm. Fleming Science Labs (2) ..................... 442,866
Governor's School Science Labs (3) ............... 738,076
Revenue
Accts. Receivable State Literary Funds (4) ....... $ 846,218
State Revenue - State Literary Funds (5) ........... 1,380,371
(1) Approp. from
Literary Loans
(2) Approp. from
Literary Loans
(3) Approp. from
Literary Loans
(4) Accts. Rec. -
State Literary
Loan
(5) Revenue - State
Literary Loan
(008-060-6054-6085-9006)
(008-060-6055-6085-9006)
(008-060-6056-6085-9006)
(X008-1161)
(R008-008-1234-1002)
$33,328
(17,134)
13,076
29,270
29,270
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
' ~ II~l'~ Edwin R. Feinour, Chairman
William Whll:e, Sr.. Vice Chairman
Donald iBartol
oanok
City School Board
Sallye T. Coleman
LaVerne 8. Dillon
David K. Lisk
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-~381
James M. Turner, Jr.
~p ~]~'~.~T~, Suite_ jjntendent
September 24, 1986
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of September
23, 1986, the School Board respectfully requests City Council to approve
applications for an increase of $29,270 in its Literary Fund loans for the
construction of senior high school science laboratories and the Roanoke
Valley Governor's School. An appropriation adjustment for each project is
also requested in anticipation of the receipt of loan proceeds.
Sincerely, ~ · /~
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
Eric.
cc:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wil Dibling
Mr. Joel Schlanger
"~ Excellence in Education .,'/
ROANOKE CI?Y SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION RHOUEST
Literary Fund Loans
008-0~0-605#-~085-9006
O08-ObO-bO55-b085-9006
008-0~0-605~-b085-9006
Patrick Henry Science Labs (ZME) $ 33,328.00
~m Flemin8 Science Labs (ZMF) ( 17,134.00)
Governor's Sob Science Labs (ZNG) 13,07b. 00
Net Increase £n Literary Funds
$ 2c~ 270~ O0
~djustmente have been made to the budgets for each capital project to reflect
the actual conetruction coets baeed on the architect's aeeignment of costa to
each project. The total cost for the Patrick Henry Science Lab is $283,~28,
the cost For the ~illiam Flemins Science Lab is $4#2,8bh and the cost For the
~overnor's School For Science and Technology ie $?]8,07b[ Consequently, the
Literary Fund Loan For each project ~uet be adjusted to re~lect actual cost.
~n increaee of $29,270 in Literary Fund Loans is requested For miscellaneous
construction coats as the result of en~ineerins/desi~n uhan~es and soil
surveys.
September 23, 198b
V.A. {105 1/86
NO,
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School PaLEJ.~_I:[e. DIS¥~H[gh Scho~[ __
Name of g~-City Roanoke
To THE STATE BOARD OF EDUCATION~
Richmond, Virginia:
Gentlemen:
The School Board for the O;~t~Clity of [~oannko hereby makes applieatlon for a
loan of $ 13~O76 from the Literal' Fund of Virginia for the purj~se of erecting, enlarging, or altering
2101 Orandin I~oad, S. W.
(making permanent improvement to) a school building located atJ~r~;~nc~k~; Vi rg i n i ~ 9&O1 vi ~ as follows:
(Describebriefly) Two {2) classrooms and four (4) science laboratories for the Roanoke Valley
Governor's School of Science and Technology
1. The said building, addition, or permanent improvement described above, to be of brick
(Type of construction, brick, frame, etc.)
will be used as a __ h i§h school building, and is estimated to cost $~3,076
(Elem., H. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ 10~061 ~4-04
3. There is at present a loan from the Literary Fund on this PHHS--Governor's School __ in the amount
(Building or school plant)
ets 725.000
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
99.5 acres of which the portion devoted to such school s/
5. The site on which this building, addition, or permanent improvement, will be located contains 35 acres,
of which 35
acres are well suited and useable, or can be easilv improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
. ?" 'The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
It will provide classroom and laboratory facilities for approximately 200 students
enrolled in the Governor's School for Science and Technoloqy.
8. The present total indebtedness of the ~City for school buildings is $~14-,252,766 , of which
$ 1. ,435.000 is owed to the Literary Fund.
9, This C~,,:~-City has not defaulted or failed to meet its debt sen,ice obligations a~s and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings." Regulations State Board of Education.
11. The building- or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Jqoanoke City Publ ic Sch~QJ.5' .£_i_v_e~=32e. aE CapiJ:_~JL Improvement Plan; May 1. IOAzL
12. This loan is to be made for _ 20 years, and is to be paid in 20 _ annual installments, with interest at
the rate of 4__ per centum per annum, payable annually.
.13. The ItO~/~Xi~;~fo~I~X0(~I~K~RV, C~KX~;g~K Council for the City, has by resolution (page 3 of this appfication),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previoqs loan from the Lit-
erary Fund and. for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from thc Literary Fund.
G ven under my hand this the
day of __ , 19.__.
"FILE SCHOOL BOARD OF
COUNTY-CITY
ATTEST
/~erk.
By , Chairman.
SEAL
(2)
v.^. 0es t/~6
NO..
Name of School w; I I lam !:l~mlnn~ bli~h St-ho,.q
To THE STATE BOAI~ OF EDUCATION,
Richmond, Virginia:
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of {~l~i~l~-City Ro~,,e~
The School Board for the 0¢Kl~City of ~,-,ann~-~__._ hereby makes application for a
loan of $_.~~ -- from the Literary Fund of Virginia for the purpose of erecting, enlarging, or altering
(making permanent improvement to) a school building located at 3649 Verncl i f f ^venue, N. W.
Ro~loke, 'v'A 240i'/ .... , as follows:
(Describe briefly)~Co_Qs_f_ructlon of four additional sc ence laboratories for senior high school
science programs fo meet new state accreditation standards.
~ Decrease of $17,134 from original application is requested,
l. The said building, addition, or permanent improvement described above, to be of _____Dr ick
will be used as a h i gh schoo I (Type of construction, brick, frame, etc.)
building, and is estimated to cost $ url7~lS.tl.] .
(Elem., H. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building ~.ddition, or perma-
n/~nt improvement thereto, is $. 9 ~ 856 ~ 866
3. There is at present a loan from the Literary Fund on this
of $_ 460.00o
Wi I I lam Fleming Hiqh S~ch~o~oL in the amoUnt
(Building or school plant)
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
59.5 acres of which the portion devoted to such qchool 's/ .
5. The site on which this building, addition, or permanent tmprovement, wdloe locatet~ contmns __ ~0 acres,
of which __--30
--.-- acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, coxnplying with Minimum School Building Re-
quirements, bare been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improxement, is desirable hecause: (Explain briefly)
leour additional science laboratories are needed fo meet student needs for science instruc
tion mandated by new state accredifafign ~fan~£ds,
8. The present total indebtedness of the County-City for school buildings is $ 1-4~
$ 1~435~000 is owed to the Literary Fund.
., of which
9. This (2~u~gy-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: __ Nc, r~
I0. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Roanoke City Public Schools' Five-Year Capital Improvement Plan ~ay 1~_1984
12. This loan is to be made for _ 20 years, and is to be paid in _ 20
the rate of 4- per centum per annum, payable annually.
annual installments, with interest at
.13. The Woval~X~lS:~Ig~y. aKN~XRiCfO0~Li~X, XXJ~(Council for the City. has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of an)' part of the principal of any previous, loan from the Lit-
eraD. Fund and, for at least two years immediately before this loan. has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the
day of 19
THE SCHOOL BOARD OF
COUNTY-CITY
ATTEST:
, Clerk.
By ., Chairman.
SEAL
October 8, 1986
File #246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
' I am attaching copy of Ordinance Ilo. 28373, authorizing and
ratifying the execution of a certain contract between the
Governor's Employment and Training Department, the Fifth District
Employment and Training Consortium, Fifth District Employment and
Training Consortium's Private Industry Council and the City of
Roanoke, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 6, 1986.
Sincerely,
Mary F. Parker, C~C
City Clerk
MFP:se
Enco
CC:
Mr. Russell E. Owens, Executive Director, Commonwealth of
Virginia, Governor's Employment and Training Department,
P. O. Box 12083, Richmond, Virginia 23241
Ms. Carolyn H. Barrett, Administrator, Fifth District
Employment and Training Consortium
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Ritchie, Director of Human Resources
Room456 Munlcil~lBullding 2150'~urchAve~ue, S.W,l~:~:~e, Vlrglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28373.
AN ORDINANCE authorizing and ratifying the execution of a certain
eontract between the Governor's Employment and Training Department,
the Fifth District Employment and Training Consortium, Fifth District
Employment and Training Consortium's Private Industry Council and the
City of Roanoke; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Execution of a contract dated July 1, 1986, between the
Governor's Employment and Training Department, the Fifth Distr'ict Em-
ployment and Training Consortium, Fifth District Employment and Train-
ing Consortium's Private Industry Council and the City of Roanoke,
related to funding of a job training program as part of the Job Train-
ing Partnership Act and the roles and responsibilities of the entities
which are party to such eontract, a copy of which is attaehed to the
report of the City Manager dated October 6, 1986, bearing Identifica-
tion No.
Roanoke is hereby
2. In order
cipal government,
shall be in
JTPA 87-133-3, by the Director of Finance of the City of
authorized and ratified.
to provide for the usual daily operation of the muni-
an emergeney is deemed to exist, and this ordinanee
full force and effeet upon its passage.
ATTEST:
City Clerk.
Roanoke, vlrgzn±a
O~ob~ 6, ~86 '86 ~ 30 ~St:
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Subject:
Service Delivery Area Agreement
Between the Fifth District Employ-
ment and Training Consortium and
the Governor's Employment and
Training Department for Program
Year July 1, 1986, to June 30, 1987
I. BACKGROUND
me
The City of Roanoke has been designated as the grant
recipient of funds under the Job Training Partnership
Act.
By agreement of the localities in the Fifth Planning
District, the City of Roanoke's Finance Department acts
as zsi'i~l depository of all Consortium funds.
The Fifth Planning District has been designated as a
service delivery area, by the Governor of Virginia.
Job Training Partnership Act legislation requires that
an Agreement be signed between the State and all
involved parties, in each service delivery area.
II. CURRENT SITUATION
Governor's Employment and Training Department requires
that the attached Agreement be signed by the Policy
Board of the Fifth District Employment and Training
Consortium, the Private Industry Council and the
Finance Director of the City, as the depository of the
funds.
The Agreement primarily clarifies the roles, responsi-
bilities and liability of the Policy Board, the Private
Industry Council and the grant recipient (City of
Roanoke's Finance Department).
Before the Finance Director can sign this Agreement,
authority must be obtained from City Council.
City Council is requested to authorize the Director of
Finance to sign the Agreement.
III. ISSUES
A. Legal Requirements
- 2 -
B. Liability
IV. ALTERNATIVES
City Council authorize the Director of Finance to sign
the Agreement.
Legal Requirements - The Agreement meets the
requirements of the Job Training Partnership
Act.
Liability - Any liability rests with the Policy
Board which is made up of representatives in the
Fifth Planning District; however, the City is
liable for the proper deposit of these funds.
B. City Council not authorize the Director of Finance to
sign the Agreement.
Legal Requirements - The legal requirements
of the Job Training Partnership Act would
not be met.
Liability - Funds will probably not continue to
come to this area, and liability would not be an
issue.
RECOMMENDATION
City Council authorize the Director of Finance to sign
the Agreement, Alternative A~ for Program Year
1986-1987.
Respectfully submitted,
W. Robert Herbert
City Manager
JDR/tsb
COMMONWEALTH of VIRGI
Governor's Employ~nent & Training Department
417 East Grace Street
Cokesbury Building
4th Floor
May 12, 1986
Ms. Carolyn Barrett
Fifth District Employment & Training Consortium
425 West Campbell Avenue, SW
2nd Floor
Roanoke, Virginia 24016
Dear Ms. Barrett:
Please find enclosed three (3) copies of a contract
between your SDA and the Governor's Employment and Training
Department for the Program Year 1986, beginning July 1,
1986.
We request that you review your contract carefully;
minor language changes have been made to clarify certain
sections.
Make sure that each copy is signed by the appropriate
person in the appropriate blank on the signature page,
returning all three (3) copies of the contract to the
Governor's Employment and Training Department.
The Governor's Employment and Training Department must
have in its possession executed contracts prior to disburse-
ments for the Program Year (before July 1, 1986). If you
encounter difficulty in this regard, please contact Jim
Croswhite, and we will make every effort to work with you.
Sincerely,
Russell E. Owens
/ker
Enclosures
An Equal Opportunity Employer
JTPA ~ 87-133-3
THIS AGRE~4ENT made July 1, 1986, by and between the Governor's
Employment and Training Department (the "GETD"), and the
Fifth District E~ployment and Training Consortia, the Fifth District
~ployment and Training Consorti~'s Private Industry Council, (a
cc~,,~,~ttee}, and the City of Roanoke, Virginia, (the "Second
Parties") ,
WHEREAS, the ~'lu is charged with the responsibility to admin-
ister the C~',uonwealth of Virginia's participation in the Job
Training Partnership Act (JTPA) for the purpose of programs afforded
under Title II thereof; and,
WHEREAS, the Fifth District Employment and Training Consortium's
Private I~dustry Council has been constituted as the Private Industry
Council for Service Delivery Area Number Three, and the Fifth Dis-
trict ~ployment and Train/rig Consortia, and the City of Roanoke
have been designated as the Administrative Entity, and the Grant
Recipient, respectively, for the said service delivery area; and,
WHEREAS, a Job Training Plan has been prepared for the said
service delivery area for the t~ program years cu,,L~ncing on July 1,
1986, and ending on June 30, 1988, and reviewed and approved all in
accordance with the applicable provisions of the JTPA; and,
WHEREAS, it is necessary to make provision for funding the said
Job Training Plan.
NOW THEREFORE, for and in consideration of the mutual
covenants hereinafter set forth, the Gm,u and the Second Parties agree
as follows:
1. From funds made available to the Governor of Virginia by the U.S.
Department of Labor pursuant to Sections 201 and 251 of the ~TFA, funds
shall be allotted to the said service delivery area in accordance with the
provisions of Section 202 of the ~'l'FA and delivered to the Grant Recipient
by the ~l'u periodically and by such mode as is determined and selected by
the GETDo
2. Funds allocated to the said service delivery area and delivered
to the Grant Recipient shall be expended by the Second Parties to implement
and carry out the said Job Training Plan in accordance with the terms
thereof as now approved or as the same may hereafter be modified and
approved in accordance with the terms of the ~'I'wA for the program year
cc~mencing on July 1, 1986 and ending on June 30, 1987.
3. THIS AGRRF~4~T IS MADE SUBJECT TO THE AVAILABILITY OF THE
SAID FUNDS AND THE ALLOCATION THER~DF TO THIS AGREEMENT BY THE
The G~'±D shall exert its best efforts to provide the Second Parties
with timely advice of changes in funding levels produced at the
federal level or required by circumstances affecting within State
allocations pursuant to Section 202 of the ~'r~A.
4. The Fifth District Employment and Training Consortium,
(Administrative Entity) and the City of Roanoke, (Grant Recipient),
agree, respectively as second parties, to receive, administer,
disburse and account for the said funds and such property as may be
acquired therewith or otherwise be placed under their control pursuant
to the terms of the JTFA or direction of the U.S. Deparh~nt of Labor.
The Fifth District Employment and Training Consortium in conjunction
with the Private Industry Council and the Grant Recipient agree to
implement and carry out the said approved Job Training Plan and to
perform the related duties imposed upon th~ by the JTPA, in accor-
dance therewith and the regulations of the U.S. Depar~.L~nt of Labor
and the fa~l'D, as the same may presently exist or hereafter be enlarged
or abridged during the period of this Agreement.
5. In pursuance of an agreement between the U.S. Secretary of
Labor and the Governor of Virginia, the ~-l'~ ~eserves the right to
interpret the requirements of the JTPA and all impl~nenting regula-
tions, consistent with the terms thereof, which by this Agreement are
applicable to the Contractor. Such interpretations shall be speci-
fically identified as "JTPA Interpretations" and shall be issued in
accordance with the internal policy of the C~'lu. The Second Parties
shall apply and abide by interpretations heretofore issued as w~ll as
all such interpretations issued during the term of this Agreement.
The G~lu shall review these or any subsequent JTPA Interpretation upon
its own motion or the request of the Second Parties and the Second
Parties shall have such further recourse if they be aggrieved thereby
to review under the grievance procedure mandated by the JT~A .
6. The G~lu recognizes the right of the Second Parties to this
Agreement to make provision among or between themselves for division
of duties and tasks requisite for the proper performance and admlnis-
tration of this Agreement subject to the provisions of the JTFA and
-3-
implementing regulations and the terms of that agre~nt specified in
Section 103 (b) (1) of the JTPA. The Second Parties agree that they
shall not, by act of commission or u~,~,~ssion, do or fail to do any act
in relation to each other which would hinder, frustrate or delay the
performance of this Agreement or any act or duty required hereby.
Should the agreement required by Section 103 (b) (1) of the JTPA, or any
subsidiary agreement made among or between the Second Parties be
terminated, or there be a claim made of default thereon by any Second
Party, then the Chairman of the Policy Board, or his designee, shall
give written pr~,~t notice of the particulars to the Executive
Director of the G~l'u. In such event, the C~'lu shall have the right to
withhold further funding under this Agre~nent or terminate this
Agreement as to any Second Party upon such notice as may be reasonable
under the circ~nstances, not in lieu of but in addition to any other
remedy available under law if such action be deemed reasonably neces-
sary by the G~'l'u to carry out its duty under the JTPA and the laws of
the Cc~monw~alth of Virginia.
7. The performance of the Second Parties hereunder shall, for
the purpose of Section 106 of the JTPA, be gauged by those perfoI~ance
standards established by the Secretary of Labor pursuant to Section
106 of the J'I'~A as the same may be varied by the Governor, for the
period of this Agreement.
8. This Agreement shall not be assignable, in whole or part, by
any Second Party without the written consent of the G,.'l'u; provided,
however, that contractors may be engaged by the Second Parties to
provide services or programs to eligible JTFA participants for which
provision is made in the said Job Training Plan. In the exercise of
the discretion afforded by this 'provision, the Second Parties shall
-4-
adhere to the standards set forth in Section 164 (e) (2) of the JTPA.
Whenever the word "contractor" appears in the succeeding provisions of
this Agreement, the same shall mean such contractors as are permitted
by the terms of this paragraph 8. Any such contract, and any
subcontract if the same be permitted by the Second Parties, shall be
conditioned to secure the benefits of the succeeding provisions to the
Second Parties and the
9. The Second Parties shall give the C~'lu tLmely notification
of the possibility of disallowed costs incurred in their administra-
tion of this Agreement or by their contractors and use pr~,,~ and
efficient debt collection procedures to obtain cash repayment of
disallcwed costs. The Second Parties shall not forego debt collection
procedures without the express written approval of the G~lu. In
appropriate cases, the Gb'lu shall petition the Secretary of Labor to:
First: Forgive those costs, if POssible; if not to:
Second: Accept repayment of those costs in other than cash reimburse-
ment. Nothing in this provision, however, shall be construed to limit
or preclude the pursuit of remedies, either legal or administrative,
by the C~.i.D or the Second Parties.
10. Neither the Governor nor the C~'L,~nwealth of Virginia
assumes liability by virtue of this Agreement for any costs incurred
above the amounts provided pursuant to this Agreement or for costs
incurred by second parties or their contractors which are determined
to be unallowable. Any such costs shall be at the sole risk of the
Second Parties or their contractors. The foregoing provisions of this
paragraph are not intended to preclude, and shall not be deemed to
-5-
preclude the Second Parties or their contractors frcm asserting any
defense which may be asserted by them hereafter.
11. The Second Parties agree to give the ~'ID pr~*,~t notice in
writing of any action or suit filed or any cla/m otherwise made
against the Second Parties or their contractors of which they have
been notified.
12. The G~'.'u, the Secretary of Labor, the C~,~utroller General of
the United States, or any of its or their representatives shall have
access to work and training sites and to any books, doc%m~nts, papers,
and records of the Second Parties and their contractors provided or
made in the performance of this Agreement, for the purpose of moni-
toring, making surveys, audits, exam/nations, excerpts and
transcripts.
13. No waiver or modification of the terms of this Agre~nent,
including, without limitation, this provision, shall be valid unless
in writing and duly executed by the party to be bound thereby.
14. In addition to termination in accordance with the provisions
of paragraph 6, hereof, as well as in addition to termination
resulting from the non-availability of funds as contemplated by
Paragraph 3, the right to termJ_nate this Agreement in accordance with
the applicable provisions of the Job Training Partnership Act is
reserved. The GETD reserves the right to apply any lesser sanction
not proscribed by law or seek any lawful remedy available to it as it
may deem requisite to obtain proper performance under this Agreement,
to carry out the requirements of the Act and federal and State regula-
tions made pursuant thereto, and to maintain the integrity of
programs funded through this Agresment. Unless an emergency exists,
-6-
the G~'3.'13 shall not act to impose a sanction except upon reasonable
notice and after the Second Parties have opportunity for review in
accordance with procedures mandated by J'I'FA. A sanction imposed in an
~mergency shall be subject to subsequent review.
15. This Agreement shall terminate at the close of business on
June 30, 1986, provided, however, that the same shall r~ain in effect
thereafter until the close of business on September 30, 1986, for the
purpose of the conduct of "Summer Youth" prOgrams pursuant to
Title II-B of the 0'I'FA for which provision is made in the above Job
Training Plan, or for which provision is hereafter made in the next
succeeding approved Job Training Plan, as the case may be.
The Fifth District f~ployment and Training Consorti~'s Private
Industry Council, by its Chairman, acknowledges the terms of this
agre~nent and cc~,tdts the cc~nittee to the extent permitted by law to
fulfill the terms of this agreement and to fulfill the terms of the
Fifth District ~mployment and Training Consortium.
In witness whereof, the parties have caused this Agreement to be
executed by their duly authorized representatives:
GOVERNOR'S E~4PLOYMENT AND TRAINING
DEPARQI~f~T
BY:
Executive Director
-7-
October 9, 1986
File #236-323
Iqr. W. Robert Herbert
City ~lanager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28375, accepting a Major
Urban Resource Library Grant for the Roanoke City Public Library,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 1986.
Si nce re ly,
Mary F. Parker, CHC
City Clerk
IIFP:se
Enc.
cc: Mr.
Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Mr. Alfred T. Whitelock, Jr., Manager, Libraries
Room456 MunlcipalBuildlncj 215C~'lurchA~'lue,$.W. Roonoke, Vlrglnla240,11 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28375.
VIRGINIA,
A RESOLUTION accepting a Major Urban Resource Library Grant
for the Roanoke City Public Library.
BE IT RESOLVED by the Council
1. The grant to the City of
Grant in the amount of $31,338.00,
zation during FY 1986-87,
2. That W.
to be used
is hereby ACCEPTED.
Robert Herbert, City Manager,
of the City of Roanoke that:
a Major Urban Resource Library
for library moderni-
or his designee, are
hereby authorized to execute any and all requisite documents per-
taining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant.
ATTEST:
City Clerk.
October 8, 1986
File #60-236-323
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
! am attaching copy of Ordinance No. 28374, amending and reor-
daining certain sections of the 1986-87 General Fund
Appropriation Ordinance, by appropriating $31,338.00 to the
Library budget for fiscal year 1986-87, in connection with
acceptance of a Major Urban Resources Library Grant for the
Roanoke Public Library, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 6, 1986.
Sincerely,
,~lary F. Parker, CIIC
City Clerk
MFP:se
Eric,
cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Ritchie, Director of Human Resources
Mr. Alfred T. Wh~telock, Jr., Manager, Libraries
Room 456 Municll:~l Building 215 C~urch Avemue, S.W. Roonc~e, Virginia 24011 (703) 981-2541
5A2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28374.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 General Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
.Roanoke that certain sections of the 1986-87 General Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Parks, Recreation and Cultural Library (1-3) .....................................
Revenue
$2,835,934
1,440,989
Grants-in-Aid Federal Government
Federal Aid to Libraries (4) ......................
(1) Other Equip. (001-054-7310-9015) $25,200
(2) Expend. Equip.(001-054-7310-2035) 3,000
(3) Pub. & Subs. (001-054-7310-2040) 3 138
(4) Fed. Aid to '
Libraries (001-020-1234-0705) 31,338
$1,814,959
31,338
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
RECE)kLD
CITY CLERKS OFFICE Roanoke, Virginia
October 6, 1986
'86 ,%'E.P 30 P 3 ~!~
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Subject:
Federal Major Urban Resource
Library Grant
BACKGROUND
A. $31,338.00 of a Federal Major Urban Resource Library
II.
Grant, one of three such grants in the State of Vir-
ginia, has been awarded to the Roanoke City Public
Library.
B. The Library met and will continue to meet three
criteria for the award of the grant:
1. Collection of 100,000 titles of adult non-fiction;
2. In-depth subject collections of value to users
outside the regular service area;
3.Free inter-library loan service.
C. The Library was awarded this grant in 1985 and 1986
and will receive it annually if the Federal Govern-
ment continues to fund the source.
D. The Grant, which must be accepted and expended by
June 1, 1987, may be used for any purpose connected
with the support and expansion of library services in
the geographic area.
CURRENT SITUATION
A. Roanoke City Public Library is continuing to modern-
ize its facilities and services in three areas:
1. Computerization;
2. Security at the Central Library;
3. Items of furniture and small equipment.
-2-
III.
IV.
B. Library Administration recommends the Major Urban
Resource Library Grant be expended as follows:
1. Purchase microcomputers and accessories for
three major Branch Libraries and Library
Administration at a total cost of $10,000.00;
2. Add $11,000.00 to a Library Foundation grant
of ~15,000.00 for the purpose of installing
a public address/paging system for the Central
Library complex;
3. Purchase ADT Security System to enhance exist-
ing security measures at the Central Library
at a total cost of $4~200.00;
4. Purchase furniture and equipmen~ for the entire
Library System at a total cost of ~3,000.00;
5. Add $3,138.00 to the current budget for Books
and Publications.
ISSUES
A. Library Modernization
B. Budget Concerns.
ALTERNATIVES
A. Accept the Major Urban Resource Library Grant for
the Roanoke City Public Library and appropriato
$31,338.00 to the Library Budget for FY 1986-1987:
1. Library Modernization - Security for staff and
patrons at the Central Library will be enhanced,
computer hardware and needed furniture and equip-
ment will be purchased, and funds will be added
to the account to purchase Books and Publications.
2. Budget Concerns - No cost to the City.
Do not accept the Major Urban Resource Library Grant
for the Roanoke City Public Library and do not appro-
priate $31,338.00 to the Library Budget for FY 1986-
1987:
Vo
1. Library Modernization - Security at the Central
Library would not be enhanced and computer
hardware and needed furniture and equipment
would not be purchased unless alternative
funding sources could be found since the
Library Budget Mr FY 1986-1987 contains no
funds for capital expenditures.
2. Budget Concerns - Not an issue.
RECOMMENDATION
A. Accept the Major Urban Resources Library Grant for
the Roanoke City Public Library and appropriat~
$31,338.00 to the Library Budget for FY 1986-1987.
Alternative A):
1. $25,200.00 to Account No. 001-054-7310-9015,
Other Equipment;
2. $3,000.00 to Account No. 001-054-7310-2035,
Expend. Tools and Equipment;
3. $3,138.00 to Account No. 001-054-7310-2040,
Publications and Subscriptions;
4. Establish a revenue estimate of $31,338.00
for this Federal grant.
Authorize the City Manager, or his designee, to
execute the necessary documents accepting the grant
for the Roanoke City Public Library.
Respectfully submitted,
City Manager
ATW/js
XC:
City Attorney
Finance Director
J. D. Ritchie
A. T. Whitelock
October 9, 1986
File #60-67
Mr. Joel M. Sch]anger
Oirector of Finance
Roanoke, Virginia
Dear Mr. Sch]anger:
I am attaching copy of Ordinance No. 28376, amending and reor-
daining certain sections of the 1986-87 Capital Projects Fund
Appropriations, by appropriating $113,000.00 for six neighborhood
park improvement projects, which Urdinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 6, 1986.
Si ncerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc:
Mr. Jack D. Hays]ett, Chairman, Citizens' Advisory Committee,
City Wide Park Study, 408 Houston Avenue, N. E Roanoke
Virginia 24012 '' '
Mr. W. Robert Herbert, City Hanager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation/Grounds
Maintenance
Mr. Dinesh V. Tiwari, Parks Planner
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Room456 MuntclpalBuilding 215ChurchAv~nue,$.W. Roanc~e,¥1rglnla24011 (703)981-2541
5 A
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28376.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Capital Projects Fund Appropriations and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Capital Projects
Fund Appropriations be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Parks & Recreation
Six Neighborhood Park Improvements
Capital Improvement Reserve
Public Bonds - Series 1985 - Parks
$3,198,187
(1) ........... 113,000
8,840,365
(2) ........... 49,000
(1) Approp. from
Bonds (008-050-9532-9001) $ 113,000
(2) Public Bonds
Parks (008-050-9577-9180) (113,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
RECEIVEO Roanoke, Virginia
CITY CLERKS 0F~'lC~ctober 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Appropriation of funds for six (6) neighborhood
park improvement projects
I. Back~round:
A. The Capital Improvement Program (1987-91) contains $113,000 for
Parks - General Projects:
1. Staunton Avenue Park, NW . .
$ 10,000
2. Mason's Mill Park, NE ....
15,000
3. Fishburn Park, SW
10,000
4. Lakewood Park, SW
33,000
5. Grandin Court Recreation Center, SW
20,000
6. Garden City Recreation Center, SE .....
25,000
Total for six (6) park projects . .
· $113,000
Parks Plan Implementation Pro~ram - Phase Il, as recommended by the
Citizens' Advisory Committee on Parks Study and approved by City
Council on June 27, 1983, contains 25 projects including the six (6)
projects listed above· Completion of these six (6) projects would
basically conclude the implementation of the entire Program by the
City (copy attached).
Project design, engineering and construction inspectio~ would be
carried out by the City staff· Neighborhood organizations and inter-
ested citizens would be involved in updating priorities.
Project construction is anticipated to be accomplished through sever-
al construction contracts and direct purchases of equipment by the
City.
E. .Project schedule is to complete the construction at all six (6) sites
by summer, 1987.
II. Current Situation:
ao
City Engineer's Office has received quotations for the handrail and
fencing work around the ~neel in the Mason's Mill Park. The cost of
this work is less than $5,000 per item and, as such, the award for
this work is intended to be handled administratively as permitted
under the City's Procurement Procedure once funding is in place,
Members of Council
October 6, 1986
Page 2
$113,OOO in Park Bond Funds (Series 1985) Account No. 008-052-9577-
9180 is available for appropriation in order to proceed with the
Mason's Mill and other five (5) neighborhood park improvement pro-
jects listed above.
III. Recommendations:
WRH:DVT:vz
Attachment
CC:
Council appropriate $113,OOO from Park Bond Funds (Series 1985) into an
account to be established by the Director of Finance for the subject
six (6) neighborhood park improvement projects.
Respectfully submitted,
Wo Robert Herbert
City Manager
Mr. Jack D. Hayslett, Chairman, Citizens' Advisory
Committee on Parks Study
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks and Recreation/
Grounds Maintenance
ROANOKE'S PARKS - TODAY AND TOMORROW
CITIZENS ' ADVISORY COati,TrEE
RECO~M£NDED PRIORITY PROJECTS AND BUDGET o PHASE
(1983-84)
~st. 5u~et Yundl.~ & Sources
Group/Factl£t~ Name Proposed Improvements Yarx ~onas Other Total
REGIONAL
~ Complex
S. Rke. Ltshted athletic fields & support facilities $ 375,000 ~$235,000a $ 610,00(
Maher Field Sallfield, parking, seatin~ 25,000 25,00(
Stadium
Seating and locker room repair, track up-gradi~ ?5,000
Marine Arm. Gym, meetin~ rooms & recre&tlon & maintenance
functions consolidation 82,500 82,50~ 165,00
Cryst. Spg. Parking, access road, tennis court light£~g 50,000 30,000c 80,00(
Mill Mountain Park & Zoo improvements 200,00~ - 200,00(
Sub-total .........................
NORTHWEST
hou~on Play area, walkways, seating 8,084 55,81~ $ 63,89(
Westside Play area, ballfieid , site-work 43,000 43,00(
* Staunton Basketball court, seatin$, drainage 10,000 - 10.00{
Villa-Heights Building paintin~, play area, parkin$ 30,000 25,000~ 55,00(
Strauss Play area, basketball & tennis courts, etc. 12,449 70,543 i 82,99~
Sub-total .......................... $ 254.88~
NORTHEAST I
*Mason~s MiL1 Parking, picnic area. site-work 15,000 15,000c $ 30,00C
Preston & greckrd~ Play area 5aLlf~lelds.seatinz. oicnic area. li~htin~ 205.000 205,00C
Huff-Lane Ballfield, walkways, screening 15,000 15,00{
Thrasher Tennis courts, picnic, parking 50,000 50100C
Sub-total ............... ~% ......... $ 300,00C
SOL~HWEST
~ Court . Play area, tennis courts, ballfields, seating, etc. $ 130,000 $ 130,001
Norwich Play area, ballfield, parking 50,000 50,00~
*Ftshburn Picnic area, walkways 10,000 10,00~
*Lakewood Parking, volley-ball court, seating 33,000 33,00~
West End Site-work, play areas, seating 69~433g 69,43
*Grandin Ct. Cir. Small kitchen addition 20.000
20,001
Sub-total. I$ 312,43~
Fallon I ' '
P ay area, cennzs courts, picnic, parking 13.967 79,145f $ 93,11~
Jackson Parking, ballfields,basketball & tennis courts 55,000 55,00(
*Garden City Cir. Access road. parking, picnic 25,000 25100(
Sub-~otal .......................... I$ 173,11~
* 6 projects to be implemented with $113~OOO appropriation
(9-6-86) Total 1,533,000 662,433 2.195,~33
Temporary Design Draftsman/Inspector position** 25,000h 25,000
GRAND TOTAL $1,533,000 $687,433 $2,220,433
a - Anticipated L & WC grant funds
b - Available bond funds for energy conservation
c - In-house work by city
d - Approved UPARR srant ($45,812) and CDBG grant ($10,000) funds
· - Approved CDBG grant funds
f - Approved UPARR grant funds
g Available 1982-83 CDBG funds ($10,033), Approved 1983-84 CDBG funds ($40,000) and in-house work by
city ($19,400).
h - Available local capital funds for parks
· Funds already appropriated by council
~ ~ ...... ~ ~ ........... ~.{mn w~th~n City Eneineerinz Office for a period of ~welve (12) months.
October 9, 1986
File #184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28377, establishing Friday,
'December 26, 1986, as a City holiday for certain employees For
this calendar year only, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 6, 1986,
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc: Mr.
Mr.
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Mr. William L. Brogan, Municipal Auditor
Mr. Von W. Hoody, III, Director of Real Estate Valuation
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Eric C. Turpin, Manager, Personnel Management
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. James D. Ritchie, Director of Human Resources
Mr. Donald S. Caldwell, Commonwealth's Attorney
Miss Patsy Testerman, Clerk, Circuit Court
Mr. W. Alvin Hudson, City Sheriff
Mr. Jerome S. Howard, Jr., Commissioner of Revenue
Mr. Gordon E. Peters, City Treasurer
Room 456 Munk:lpal Building 215 (~urch Av~'~ue, $.W, Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF
The 6th day of October, 1986.
No. 28377.
ROANOKE,
VIRGINIA,
A RESOLUTION establishing Friday, December 26, 1986, as a
City holiday for certain employees for this calendar year only.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Friday, December 26, 1986, shall be observed as a holi-
day for certain City employees as hereinafter provided.
2. City personnel who are not engaged in performing emer-
gency service or other necessary and essential services for the
City shall be excused from work on Friday, December 26, 1986.
3. With respect to emergency service employees and other
employees performing necessary and essential services who cannot
for reasons of public health, safety or welfare be excused from
work on December 26, 1986, such employees, regardless of whether
they are scheduled to work on December 26, 1986,
equivalent time off according to a schedule to be
City Manager.
3. Adherence to this resolution shall cause
or cessation of the performance of any emergency,
necessary public service rendered or performed by
ATTEST:
shall be accorded
arranged by the
no disruption
essential or
the City.
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
'86
Dear Members of Council:
SUBJECT: Special Holiday Commending City Service
During 1985 Flood
I. BACKGROUND:
Special Holiday recommendation was made by Mayor Noel
C. Taylor on August 25, 1986, in the State of the City
speech that December 26, 1986, be paid time off for
City workers in recognition of the fine service
provided during the flood of November 4, 1985.
II. CURRENT SITUATION:
Paid holidays for City employees scheduled in 1986
total nine.
· New Year's Day
· Martin Luther King Day
· Washington's Birthday
· Memorial Day
· Fourth of July
· Labor Day
· Thanksgiving Day
· Day After Thanksgiving
· Christmas Day
Essential services can be maintained should a
special holiday be granted on December 26, 1986.
III. RECOMMENDATION:
City Dersonnel who are not engaged in performing
emergency service or other necessary essential
services for the City be excused from work on
Friday, December 26, 1986.
Emerqenc¥ Service employees and other employees
performing necessary and essential services who
cannot for reasons of public health, safety and
welfare be excused from work on December 26, 1986,
such employees, regardless of whether they are
scheduled to work on December 26, 1986, be
accorded equivalent time off according to a
schedule to be arranged by the City Manager.
WRH:mt
/~pectful~y submitted,
W. Robert Herbert
City Manager
Uctober 9, 1986
File #169-468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28378, authorizing execution
of a permit agreement between the City and Plantation Pipe Line
Company, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 6, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
CC:
Mr. W. H. ~lassey, Jr., Manager, Eastern Division, Plantation
Pipe Line Company, P. O. Box 130, Gastonia, North Carolina
28053
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles H. Huffine, City Engineer
Construction Cost Technician
Room456 MunlcipalBuildlng 215Chu~nAv~,ue, S.W.l~x:noke, Vl~glnia24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28378.
AN ORDINANCE authorizing execution of a permit agreement be-
tween the City and Plantation Pipeline Company; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The City Manager or Assistant City Manager is hereby
authorized for and on behalf of the City to execute a permit
agreement with Plantati'on Pipeline Company to cross an existing
gas line for purposes of construction of a water main to serve
the proposed Franklin Road Water Storage Tank, the location of
such crossing being shown on Exhibit A which is attached to the
City Manager's report of October 6, 1986.
2. The form of sueh permit
Attorney.
3. In order to provide for
shall be approved by the City
the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
RECEI'¢ED
CITY CLERKS .f FIC~ Roanoke Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Plantation Pipe Line Company: A permit for the
City to cross an existing gas line to construct
a 12" water main to serve the proposed Franklin
Road Water Storage Tank, Project 85-13A.
I. Back~round:
Crossings occur at two locations at the crest of a hill where
the proposed water main turns at right angles to serve the
proposed water storage tank and extends through Plantation
Pipe Line's existing 30' gas line easement. See the attached
exhibit "A".
Proposed crossings have been discussed with representatives
of Plantation Pipe Line Company during the design phase and
pre-construction meetings held for this project with no
apparent difficulties anticipated.
Plantation Pipe Line Company has forwarded to the City of
Roanoke their standard "Request for Permit to Cross
Right-of-Way" to be executed by the City of Roanoke. (See
Exhibit "B")
II. Issues:
A. Authority
B. Engineering Design Concerns
C. Construction Schedules
D. Cost
III. Alternatives:
Council approve the proper measure authorizing the City
Manager or Assistant City Manager to execute the permit to
enable the City to proceed with the project as designed.
1. Authority to execute the permit on behalf of the City of
Roanoke will be granted.
2. Engineering Design Concerns are met.
Page 2
IV.
WRH/ES/mm
Attachment:
cc:
3. Construction Schedules are maintained.
4. Cost to the City is zero.
B. Council refrain from authorizing the permit.
1. Authority to execute the permit on behalf of the City of
Roanoke will not be given.
2. Engineering Design Concerns will not be met.
3. Construction Schedules for the project will be jeopar-
dized and complete re-design of the project will be
necessary.
4. Cost will not be an issue.
Recommendation: Council authorize the execution of the Plantation
Pipe Line Permit, in substantially the form set forth in Exhibit
"B", by the City Manager or the Assistant City Manager in accor-
dance with Alternative "A" with the form of Permit to be subject
to the approval of the City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
Exhibit "A"
Copy of Permit Application
Director of Finance
City Attorney
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
SH~. mo. I - A-'X'H/~/7' .Yq '
£tI~LI PLtlH~'.4 TIOAI PIPZ' L/HZ-
BRISTO
R D
MEADOWV;I.W HI}
NARRO,¥S
0~_
220
G/lT.#OR £XHISlr ;~ "
Wh. MASSEY, JR,
MANAGER
EASTERN DIVISION
PLANTATION PIPE LINE COMPANY
P. O. BOX 130
GASTONIA, NORTH CAROLINA 28053
September 15, 1986
Mr. Kit Kiser
Director of Utilities and Operations
Room 354, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
RE:
Proposed 12" Water Line Crossing
RK-EXXON R/W 9
10.2.2.3.30
Dear Mr. Kiser:
We have received prints and the minutes of the Preconstruction Conference
on the Franklin Road water line (Project 85-13A).
The crossing on Hwy. 220 should present no problem and requires no permit
to cross since Plantation crosses the highway right-of-way by permit.
However, the crossing planned at the crest of the hill will require a
crossing permit from Plantation since this is in an area where Plantation
owns a 30 ft. easement.
Attached for execution by the City of Roanoke is Plantation's standard
"Request For Permit To Cross Right-Of-Way" form. The form should be
executed by the official of the City who is authorized to do so in the
City's behalf. After execution by the City, please return the form to
this office for execution by Plantation. A fully executed copy will then
be forwarded to you for the City's records.
If you should have any questions, please contact Mr. C. P. Clark or Mr.
R. R. Stansberry at 704/864-2603. Thank you for your cooperation and
assistance in this matter.
CPC:aj
Sincerely,
Attachment
cc: Mr. J. A. Rutledge
Mr. J. H. Hancock
EXHIBIT B
PLANTATION PIPE LINE COMPANY
Division Office
P. O. Box ~ Plantation Reference
REQUEST FOR PERMIT TO CROSS RIGHT OF WAY AND FACILITIES OF PLANTATION
PIPE LINE COMPANY
hereby requests a permit to cross the right of way
(Name of Applicant)
and interstate pipeline facilities of Plantation Pipe Line Company (Plantation), a Delaware
and Virginia Corporation, with a to serve
(Type and Size of Installation)
in
(Name of Subdivision or other Geographic Area) (County]Parish) ' (State)
The proposed crossing will be as shown on the attached sketch (attach a sketch referencing
the crossing point to known points. The sketch should include, among other things, the land
lot or section number, township, range, county and state), which sketch is described as
follows:
If said permit is granted, applicant agrees its foreign line(s) or road(s) will be installed
pursuant to the following specifications, unless it is installed on existing highway right of
way or specific written waivers are granted by Plantation:
SPECIFICATIONS FOR ROAD CROSSINGS
Road(s), street(s), or driveway(s) shall cross as nearly as possible at right angles to
Plantation's line(s). The existing cover or a minimum of 36 inches of cover shall
remain over the line(s) after construction is completed. Any fill added over
Plantation's right of way must have specific prior Plantation approval in each case.
The street or driveway surface shall be of asphalt so that it can be readily removed
with light excavating equipment. Concrete gutters or curbs are not permitted within
the right-of-way limits.
SPECIFICATIONS FOR UTILITY CROSSINGS
The line crossing Planta_ti~n~ lline(s),~vill be laid under Plantation's line(s) with a
minimum clearance of ~ (-~) inches between the bottom of Plantation's
pipe(s) and the top of the line(s) crossing under Plantation. The top of Plantation's
line(s) is located approximately two (2) feet below the surface of the ground. This
depth, of course, will vary at different points along Plantation's system; however, and
regardless of the depth of said line(s), the line(s) crossing under Plantation must be
installed at least two (2) feet below and as nearly as possible at right angles to
Plantation's line(s). ~i~ depth below Plantation's line(s) is to be maintained for the
full distance across the pipeline confinement strip.
Electrical power and telephone cables will be encased for the entire width of
Plantation's right of way. EC-PVC duct is preferable; however, other materials may
be used if approved by Plantation.
For electrical power cables, magnesium sacrificial anodes will be installed at each
crossing if the cable's concentric neutral is in contact with the soil. Also, a test lead
line from the power cable concentric neutral and a test box will be at each crossing.
Plantation will furnish and install a test lead line for its pipe(s). If the cable's
concentric neutral has an insulating jacket preventing contact with the soil, the
anodes, test leads and test box will not be required. Two to four inches of concrete
shall be placed around the duct or casing.
Applicant will not operate, nor allow to be operated, any excavating machinery upon
or within five (5) feet of Plantation's pipeline on either side thereof. The use of
explosives will not be permitted within the pipeline confinement strip, and any use of
explosives in the general area of the pipeline will be conducted in a manner so as to
avoid any damage to Plantation's pipeline facilities.
Applicant will mark the location of the underground crossing on each side of
Plantation's right of way at the crossing.
SPECIFICATION FOR ALL CROSSINGS
Applicant, or its agent, will give a representative of Plantation's Division Office, at
the above address, telephone number. ;7~ ~,_ ~,_ ~2~..~ , reasonable notice
-2-
of the day on which the crossing(s) will be made, in order that arrangements can be
made for necessary representatives of Plantation to be present. Plantatian's
representatives will establish the width of the pipeline confinement strip.
Applicant shall investigate, defend, indemnify, and hold Plantations its officers,
employees, agents, servants and representatives, harmless from ail claims, loss,
liability, attorney fees, cost and expense, including death, personal injury, and
property damage occurring to applicant or its Contractor, or its subcontractors or
Plantation, their respective officers, employees, agents, servants, and representa-
tives, or to third parties which arise out of or in connection with, or by reason of,
performance of the work herein contemplated or the existence of said installations~
thereafter, including those claims which are alleged to have been caused from
Plantation's sole or concurrent negligence, but which arise out of, or in connection
with, or by reason of, performance of the work development herein contemplated or
the existence of said installations thereafter.
As soon as practicable after the crossing installation is completed, applicant will
furnish Plantation with a plat showing the "as in" location of its line(s) cable(s), or
road(s) at each crossing in respect to Plantation's pipeline(s) as to angle, depth,
station number, etc. Plantation's pipeline station number may be obtained from its
representatives present at the time the crossing is made.
It is further understood and agreed between Applicant and Plantation:
That Plantation does not, by consenting to the proposed installation of these
facilities across its pipeline and confinement strip and/or underneath its facil-
ities~ assume any responsibility for the protection of its pipeline(s). Further-
more, all work performed in connection with these installations will be without
expense, risk, or liability to Plantation or any of its directors, officers, agents,
representatives, or employees.
That Plantation reserves the right to cut any installation which may be
permitted pursuant to this permit for the purpose of exercising its easement
rights, including, but without being limited to, maintenance and repair of the
existing pipelines or the construction of additional pipelines, without liability for
restoring the installation or for the interruption of service in the use of such
installations, at such time and in such manner as Plantation in its sole discretion
may deem necessary or desirable for the proper operation of its pipeline system.
Plantation will backfill or restore its excavation to normal grade.
That except to the extent made necessary by the construction and maintenance
of such permitted crossings and encroachments, and the reasonable use thereof,
the exercise of any rights permitted to applicant shall not interfere with or
supersede the rights of Plantation under its easements.
This agreement shall be binding upon the parties hereto and their respective
successors in title.
Execution below by appticant acknowledges agreement and acceptance of the afore-
mentioned conditions and applicant agrees not to begin any work within the confines
of the confinement strip until this permit has been executed below by Plantation.
By
7.
Applicant's Name
Print Signer's Name and Title
Signature of Signer
Street Address
City State Zip Code
Telephone Date
hereby permits the crossing described in this Request for Permit to Cross Right
of Way and Faclt:t~es of PlantatIon Pipe Line Company.
Permit denied for the following reasons:
/--7' The following are specifically waived:
PLANTATION PIPE LINE COMPANY
By: Title
Date
Off~:e of ~he O~y Oe~
October 10, 1986
File #63
Warthan Recreational
P. O. Box 1378
Hopewell, Virginia
Equipment Co.,
23860
Inc.
Gentlemen:
I am enclosing copy of Ordinance No. 28380, accepting your pro-
posal for furnishing playground equipment at Westside Park, in
the modified total amount of $10,500.00, which Ordinance was
adopted by' t~e Council of the City of Roanoke at a regular
meeting held on Monday, October 6, 1986.
Sincerely,
Judith M. St. Clair
Deputy City Clerk
JMS:se
cc:
The Reverend John C. Ilorrilt, President, Westside P.T.A.,
4605 Sloan Road, N. W., Roanoke, Virginia 24017
Mrs. Elizabeth Al]s, Principal, Westside Elementary School,
1441Westside 8oulevard, N. W., Roanoke, Virginia 24017
Mr. Jack F. Fordham, 5227-6 King Arthur Court, N. W.,
Roanoke, Virginia 24019
Mr. Carroll Swain, Supervisor, Buildings and Grounds,
Roanoke City Schools, P. O. Box 13105, Roanoke, Virginia
24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. Jimmie B. Layman, Manager, Parks and Recreation/Grounds
Maintenance
Mr. Dinesh V. Tiwari, Parks Planner
Room456 MunlclpolBulldlncj 215 Chur~ Avenue, S.W.R, oanc~e,~rglnla24CI11 (703)981-2541
O~¢e of ~he Q~y
October 10, 1986
File #67
Larry Hasley & Associates
P. O. Box 19127
Greensboro, North Carolina
27419
Cunningham Associates, Inc.
P. O. Box 9554
Richmond, Virginia 23228
Recreation Environments, Inc.
625 Rolling Dale Road
Annapolis, Maryland 21401
Educational Media, Inc.
3191Westover Drive, S. E.
Washington, D. C. 20020
Gentlemen:
I am enclosing copy of Ordinance No. 28380, accepting the pro-
posal of Warthan Recreational Equipment Co., Inc., for furnishing
playground equipment at Westside Park, in the modified total
amount of $10,500.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
October 6, 1986.
On behalf of the Council, I would like to express appreciation
to you for submitting your proposal for furnishing playground
equipment at ~estside Park.
Sincerely,
JMS:se
Enc.
Judith M. St. Clair
Deputy City Clerk
Roo,'n456 MunlcipalBuildtng 215C~urchAv~que, S.W. Roanoke, V~rglnla24011 (703)981-25~.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28380.
AN ORDIk~NCE accepting
Company, Inc., for playground equipment
certain terms and conditions; rejecting
City for the work; and providing for an
the bid of Wartham Recreation Equipment
at Westside Park, upon
all other bids made to the
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Wartham Recreation Equipment Company, Inc., in
the modified total amount of $10,500.00, for furnishing playground
equipment at Westside Park, as more particularly described in the
City Manager's report to Council of October 6, 1986, such bid
being in full compliance with the City's plans and specifications
made therefor, as modified by the replacement of an 18" wide
stainless steel straight slide instead of a 3' wide wave slide, as
provided in the contract documents offered said bidder, which bid
is on file in the Office of General Services, be and is hereby
ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of
said bidder's proposal, and the terms and provisions of this ordi-
nance.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the
municipal government~ an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Dctober 9, 1986
File #60-67
Mr. Joel M. Schlanger
Director of Finance
Roanoke,
Oear Mr. Schlanger:
I am attaching copy of Ordinance No. 28379, amending and reor-
daining certain sections of the 1986-87 Capital Projects Fund
Appropriations, by appropriating $10,500.00 for the purchase of
playground equipment ~or Westside Park, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 6, t986.
Sincerely,
Iqary F. Parker, CIqC
City Clerk
MFP:se
Enc.
Room456 MunlclpalBulldlng 215 C~urch Avenue, S.W.P, oanoke, Virglnla24011 (703)98t-2541
Mr. Joel M. Schlanger
Page 2
October 9, 1986
cc:
The Reverend John C. Morrill, President, Westside P.T.A.,
4605 Sloan Road, N. W., Roanoke, Virginia 24017
Mrs. Elizabeth Ails, Principal, Westside Elementary School,
1441Westside Boulevard, N. W., Roanoke, Virginia 24017
Mr. Jack F. Fordham, 5227-6 King Arthur Court, N. W.,
Roanoke, Virginia 24019
Mr. Carroll Swain, Supervisor, Buildings and Grounds,
Roanoke City Schools, P. O. Box 13105, Roanoke, Virginia
24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. 0. Darwin Roupe, Manager, General Services
Mr. Jimmie B. Layman, Manager, Parks and Recreation/Grounds
Maintenance
Mr. Dinesh V. Tiwari, Parks Planner
5A6
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28379.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Capital Projects Fund Appropriations and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Capital Projects
Fund Appropriations be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Parks & Recreation
Westside Park Playground Equipment
(1) ...........
Revenue
Accounts Receivable - Westside School Play
Equipment (2) ..................................... $
Other Revenue - Westside School Equipment (3) ......
(1) Approp. from
3rd Party
(2) Accts. Rec.
Westside Equip.
(3) Other Revenue
Westside Equip.
(008-050-9533-9004) $10,500
(X008-1129) 10,500
(R008-008-1234-1033) 10,500
$3,095,687
10,500
10,500
10,500
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERt~S OFFICE
'86 SEP30
Roanoke, Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids on Playground Equipment for Westside Park
Bid # 86-7-67
I concur with the recommendations of the Bid Committee for the purchase of
the subject playground equipment.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:DVT:vz
RECEt¥~0 Roanoke, Virginia
CITY CLERICS OFF!CE October 6, 1986
Honorable Mayor and City Council ~6 SE? 30 P ~ ')~
Roanoke, Virginia
Dear Members of Council:
Subject: Bids on Playground Equipment for Westside Park, NW
Bid # 86-7-67
Back~round:
A. Existin~ play equipment in Westside Park, located adjacent to the West-
side Elementary School, is old, unattractive and inadequate. It does
not meet the needs of the:
1. Children of the surrounding community, and
2. Students of the Westside Elementary School.
B. Request for new play equipment has been received from the members of
the Westside P.T.A. and concerned citizens of the subject community.
C. Joint Development of a new playground for the subject location has been
worked out in the following manner:
1. City Schools - cash contribution received for the new
play equipment on 8-21-86 ....... $ 7,500.00
2. Westside P.T.A. - cash contribution received for the
new play equipment on 7-14-86 .......
3,000.00
City of Roanoke - estimated in-kind contribution
towards the design and installation of the equipment
as per City's playground design standards (No cash
contribution required) ........
7,500.OO
II.
Estimated Total Project Cost. . . $18,OOO.OO
Total amount available for the purchase of the
new equipment .............. $10,500.OO
Upon completion, the City would be responsible for the maintenance of
the new playground.
D. The design and selection of play equipment has been coordinated with
the School Administration and the Westside P.T.A. officials.
Current Situation:
A. Requests for quotations were sent to six (6) vendors.
Members of Council
October 6, 1986
Page 2
III.
Bids were received on August 11, 1986, after due and proper advertise-
ment, publicly opened and read at 2:00 p.m., in the Office of the
Manager of General Services. Tabulation of bids is attached.
C. Evaluation of the bids received was accomplished by the undersigned
committee and the following departments/directorate:
1. Parks and Recreation/Grounds Maintenance
2. General Services
3. Administration and Public Safety
D. Summary of evaluation is as follows:
Lowest responsible bid (Item No. 1) meeting specifications was
submitted by Warthan Recreation Equipment Company, Inc. in the
amount of $12,O12.09.
2. Low bid (Item No. 1) submitted by Cunningham Associates, Inc. in
the amount of $8,671.00 did not meet the specifications:
a. Sectional Metal Spiral Slide in lieu of (IL0) One-Piece Metal
Spiral Slide.
b. 18" Wide Straight Slide ILO 36" Wide Wave Slide.
c. Metal Arch Climber ILO Wood Arch Climber.
City Administration engaged in negotiations with the lowest responsible
bidder (pursuant to Section 23.1-14 (C), Code of the City of Roanoke
(1979), as amended) because the lowest responsible bid exceeded
$10,500.00 available for the purchase of the new play equipment. As a
result of these negotiations, the lowest responsible bidder (Warthan
Recreation Equipment Company, Inc.) has offered to provide the play
equipment specified in Item No. 1 for a total amount of $10,500.00
with the exception of providing 18" Wide Straight Slide ILO 36" Wide
Wave Slide (proposal attached).
A. Need.
B. Compliance with specifications.
C. Funding.
D. Timing.
Members of Council
October 6, 1986
Page 3
IV. Alternatives:
Council accept the lowest responsible bid of Warthan Recreation Equip-
ment Company, Inc. to provide the play equipment specified in Bid Item
No. 1, with the noted exception related to the Wide Wave Slide, for a
total amount of $10,5OO.OO.
Need for providing a safe, attractive and adequately equipped play-
ground to serve the children of the Westside community/school would
be met.
Compliance with specifications has been verified. The only excep-
tion related to the Wide Slide, as noted above, is acceptable in
order to bring the equipment cost within the budget.
Funding in the total amount of $10,5OO.OO is available from the
contributions received in the Capital Projects Fund Account No.
008-1129.
4. Timin~ is important relative to anticipated completion of the play-
ground this Fall.
B. Reject all bids.
1. Need for a new playground would not be addressed at this time.
2. Compliance with specifications would not be an issue.
3. Fundin~ would remain available subject to price increases.
4. Timin~ of completion for the subject playground would be extended.
V. Recommendations:
Council concur with Alternative A and;
Accept the bid of Warthan Recreation Equipment Company, Inc. to provide
play equipment specified in Bid Item No. 1, with the noted exception
related to the Wide Wave Slide, for a total amount of $10,5OO.OO.
Bo
Appropriate $10,5OO.OO from the Capital Projects Fund Account No. 008-
1129 into an account to be established by the Director of Finance for
the subject project.
C. Reject all other bids.
Respectfully submitted,
George ~. Snead, Chairman
Members of Council
October 6, 1986
Page 4
Jimmie B. Layman
D. Darwin Roupe ~ ~
GCS:DVT:vz
Attachments
CC:
Rev. John C. Morrill, President, Westside P.T.A.,
4605 Sloan Road, N. W., Roanoke, VA 24017
Mrs. Elizabeth Ails, Principal, Westside Elementary School
Mr. Jack F. Fordham, 5227-6 King Arthur Court, N.W.
Roanoke, VA 24019
Mr. Carroll Swain, Supervisor, Building and Grounds,
Roanoke City Schools
City Attorney
Director of Finance
Director of Administration and Public Safety
Manager, Department of General Services
Manager, Department of Parks and Recreation/
Grounds Maintenance
P~OPO~A_
From
TO
iTEM ~ QUANTITY
I
"Athletic and Fitness Equipment Specialist"
426 S. 15th Avenue P. O~ Box 1378
HopeweH, Virginio 23860
Phone ~,59-6321 - 45~*S628
CITY OF ROANOKE
OFFICE OF .G~'~°AL S~VICES
At$: Do Da~_n Roupe
Room
M~ci~ ~Mld~
Ro~oke, Va. ~0~
Quotation No. 86H-2
Sheet 1 of 1 sheets
Date:
SUBJECT ~-'~ N~.~ 86-7-67
OESCR!mT1C
WE O?F]i~ TO PROW_DE AL'. PLAY EQUZ~,~T IN iT~f J~
,' ON ~ D~WL~G WI~ ON~P~CE PA~ .,~ON ~ ~ -
S~E #~O1~8 ~D ~8425~0 ~.
S~ PL~Y W~% S~PLY A R~P~AT~ TO CO}~ ~ ,
FOi~ ~JO (2) ~,~YS ~kND ~P LNo_A~. '0 ADDZTZCi,;AL
COST ·
L'N~T PRICE:
Dept of Parks a;f ~
TF.P.M~ OF PAYMENT TO WARTHAN RECREATIONAL EQUIPMENT CO., WHERE !TE~S ARE SOLD ~ .2.
SHIPPINGPOINT, DELIVE~'.ED AA[LP. OAD AT/..-:ON, OR DELIVEA~D JO: qiTE, ~OT ;NSTALLED:
T~S: ~t 30 days ~h from da~ ~ea~" ~'~:c~nL Th;s ~s payment's due 30 da¢~ from datc
ef ea~ ~;pment of ~c'3 i~em whe~ or ~t each i~e:n or comp~,-te er~e~ ': .cn sh p~d -
Or i~a~or~ce wJ~ our quo~fi~ or ~es or~r.
TE~ PAYMENT TO W~THAN EECEEAT~ONAL EQUIPMENT CO., WHEAT -~EM5 ARE ~LD IN~ALLED BY ~%.
T~: ~% a~ c~ 30 ~ys from dam of ship.hr on ea~ imm ~ip~ ~e remain~n~ balan~ of
~% is ~e net c~ 30 days from bomp~efion ~d ~c~p~ce of ins~.lat[o..
WA~THAN EECP.~ATIONAL EQU?MENT CO.
O. E. -~I~TM
;I
Z
0
o
October 10, 1986
File #121-472
Magic City Motor Corporation
809 Williamson Road, N. E.
Roanoke, Virginia 24016
Gentlemen:
· I am enclosing copy of Ordinance No. 28381, accepting your pro-
posal to lease to the City for a period of 48 months, two new
8-passenger vans at a rental rate of $409.86 per month, one new
4-door sedan at a rental rate of $357.79 per month, and three new
4-door sedans at a rental rate of $338.98 per month, which
Urdinance was adopted by the Council of the City of RoanoKe at a
regular meeting held on Monday, October 6, 1986.
Sincerely,
JMS:se
Enc.
cc: Mr.
Mr.
Judith M. St. Clair
Deputy City Clerk
W. Alvin Hudson, City Sheriff
W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Sne.ad, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Ms. Deborah J. Mos~, C~ief, Bdllings and Collections
*Added to carbon copi~ on November 16, 1987.
and
Room 456 Municipal Building 215 Church A'v~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28381.
AN ORDINANCE providing for the lease of two new 8-passenger
vans and four new 4-door sedans for use by the City, upon certain
terms and conditions, by accepting a bid made to the City for
furnishing and delivering such equipment; rejecting other bids
made to the City; and providing for an emergency.
BE IT ORDAINED by the
1. The bid of Magic
City offering to lease to
Council of the City of Roanoke that:
City Motor Corporation, made to the
the City, f.o.b., Roanoke, Virginia,
for a period of forty-eight (48) months two new 8-passenger vans
at a rental rate of $409.86 per month, one new 4-door sedan at a
rental rate of $357.79 per month, and three new 4-door
a rental rate of $338.98 per month, is hereby ACCEPTED.
2. The other bids made
vehicles are hereby REJECTED,
notify such other bidders and
for their bids.
3. In order
municipal government,
ordinance shall be in
sedans at
to the City for the supply of such
and the City Clerk is directed to
to express the City's appreciation
to provide for the usual daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
C~flce o~ ff~e Ci~y Ge~
October 10, 1986
File #121-472
Dominion Dodge/ABBA Leasing Co.
1259 East Main Street
Salem, Virginia 24153
Gentlemen:
I am enclosing copy of Ordinance No. 28381, accepting the pro-
posal of ~lagic City Motor Corporation to lease to the City for a
period of 48 months, two new 8-passenger vans at a rental rate of
$409.86 per month, one new 4-door sedan at a rental rate
$357.79 per month, and three new 4-door sedans at a rental rate
of $338.98 per month, which Ordinance Was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
October 6, 1986.
On behalf of the Council, I would like to express appreciation to
you for submitting your proposal for leasing the abovedescribed
vehicles.
Sincerely,
JMS:se
Enc.
Judith M. St. Clair
Deputy City Clerk
Room 456 Municil:~l Building 215 (~urch A~'~ue, $.W. Roonolc, e, Virginia 24011 (703) 981-2541
CITY CLERPi$ OFFICE
'86 ~P30 P3:l:'i
Roanoke, Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: LEASING OF VEHICLES FOR SHERIFF'S
DEPARTMENT-BID NIJI~BER 86-8-76
This is to concur in the Bid Committee's recommendation
leasing of vehicles for the Sheriff's Department.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/ms
for
RECEIVED
CITY CLERES OFFICE
'86 gEP30 P3:l!i
Roanoke, Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I. BACKGROUND
SUBJECT:
LEASING OF VEHICLES FOR THE SHERIFF'S
DEPARTMENT-BID NUMBER 86-8-76
A. Request for. Quotations were specifically sent to nine (9)
firms currently on the City's bid list.
B. All bids received, after due and proper advertisement, were
publicly opened and read at 2:00 p.m., September 11, 1986,
in the Office of the Manager of General Services.
C. Tabulation of bids received is attached.
II. CURRENT SITUATION
III.
A. Bids received were evaluated by representatives of the
following departments:
City Sheriff
General Services
Motor Vehicle Maintenance
B. Evaluation of bids received is as follows:
Item Number 1 - Two new eight (8) passenger vans. Two
bids were received. The lowest bid from Magic City Motor
Corporation meets all specifications.
Item Number 2 - One new four
was received~ which was Magic
all specifications.
(4) door sedan. Only one bid
City Motor Corporation, meets
Item Number 3 - Three new four (4)
bid was red~ived, which was Magic
meets all specifications.
door sedans. Only one
City Motor Corporation
ISSUES
A. Need
B. ~ompliance with Specifications
C. Fund Availability
Honorable Mayor and City Council
Page 2
IV~ ALTERNATIVES
Accept the lowest responsible bid as submitted by Magic
City Motor Corporation to lease the following vehicles to
the City of Roanoke for a period of 48 months:
Two (2) new eight passenger vans
One (1) new 4 door sedan
Three (3) new 4 door sedans
$409.86
$357.79
$338.98
each per month
per month
each per month
1. Need - These vehicles are necessary to perform those
required duties of the sheriff's department.
2. Compliance with Specifications - all bids submitted by
Magic City Motor Corporation meets all required speci-
fications.
Expense Reimbursement - The State of Virginia will
reimburse in the amount of twenty-one cents ($.21) per
mile for the sedans and twenty-five cents ($.25) per
mile for the vans.
e
Fund Availability - Funds are available in the
Sheriff's Department, Equipment Rental Account Numbers
001-024-3310-3070 for the two (2) vans and 001-024-
2140-3070 for the four (4) sedans
B. Reject all bids.
1. Need - The objective, to continue required duties in
t-~sheriff's department, could not be accomplished.
2. Compliance with Specifications - Would not be a factor
in this alternative.
3. Expense Reimbursement - Would not be a factor in this
alternative.
4. Fund Availability - Designated funds would not be
expended.
RECOP[MENDATION
Council concur in Alternative "A" - Accept the lowest
responsible bid as submitted by Magic City Motor
Corporation to lease the following vehicles to the City of
Roanoke for a period of 48 months:
Honorable Mayor and City Council
Page 3
RECO~MENDATION~Continued
Two (2) new 8 passenger vans
One (1) new 4 door sedan
Three (3) new 4 door sedans
Committee:
- $409.86
- $35?.79
- $338.98
each per month
per month
each per month
Respectfully submitted,
Sherzf~, W. Alvin Hudson
WAH/DDR/ms
cc: City Attorney
Director of Finance
'Gebrge~9. Snead
D. '~a~wi~oupe ......
0 0
O~
,-~
l U~
,,.J- 0
r~
c,'n, o~' .O^NOK,~. v^. CITY CLERKS P, FFICE
October 6, 1986
°86 ~,T-2 f19:l?
TO:
FROM:
SUBJECT:
Honorable Mayor and Members
Joel M. Schlanger
Monthly Financial Report
of City Council
Attached is a copy of the financial report for the
month of August, 1986.
JMS:dp
~rector ~
GENERAL FUND
CONTINGENCY BALANCE
AS OF AUGUST 31, 1986
Contingency Reserve:
Balance July 1, 1986
Citizens' Request for Service
Co~nlssioner of Revenue
City Clerk
Finance
Municipal Auditing
City Attorney
Mowing Equipment
Advertising
Disability Insurance
Disability Insurance
Disability Insurance
Disability Insurance
$( 5,000)
(11,500)
1,311)
3,203)
2,706)
2~792)
$ 237,542
( 26~512)
Contingency Balance
$ 211~030
I
¢0 u'~ CO
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDED AUGUST 31, 1986
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Customer's Work
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations'and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Net Income
1986
$ 171,238
257,797
20,440
11,154
187,616
60,806
1~836
710~887
108,165
102,891
65,066
23~939
30%061
410,826
98~368
312~58
14,207
950
5,130
2~038
22~325
334,783
6~178
$ 328m605
1985
$ 162,094
249,523
20,426
6,796
154,936
41,478
1~334
636~587
101,128
55,~07
66,070
15~368
237;973
398,614
96~375
302~239
18,600
1,240
73
2~630
22~543
324,782
7~744
$ 317m038
5
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Vehicular Equipment
S.W. Trunk Line (Phase 4)
16 Line G.C. Tank #3
New Services Hyd. Lines
Unidentified Plant Replacement
Fire Hydrants
Franklin Road Tank Land
G.C. #1 Tank Fainting
FY86 Projects Design
Total
Year to Date
Expenditures
$ 12,848
6,194
23,634
23,560
37,775
7
1,371
18,167
2~630
$ 126:186
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDED AUGUST 31, 198G
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Customer Services
Sewage Charges - Botetourt County
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Net income
1986
$ 673,921
136,813
17,559
102,866
19,093
5,274
955~526
175,925
362~297
538~222
417,304
144~166
273)138
17,896
2,652
2~580
23)128
296,266
23~256
273~010
1985
$ 740,489
108,991
24,045
62,478
6,005
4,174
1)145
947~327
177,990
586~392
76%382
182,945
130)744
52~201
18,547
201
31096
21~844
74,045
26m264
$ 47t781
7
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Construction - Structures
Flood Relief
STP Land Acquisition
Cove Road
Total
Year to Date
Expenditures
$ 11,068
500
204,435
7,950
93
$ 224~046
CITY OF ROANOKE
REGIONAL AIRPORT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDED AUGUST 31, 1986
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and 0il Sales Commisslons
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp, Before Bepreciation
Personal Services
Operating Expenses
Total Operating Expo Before Depnecistion
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expense
Interest Expense
Net Income
1986
$ 82,468
28,350
40,231
4,287
3,660
238,698
5,870
8m679
412t243
57,647
109~242
166~889
245,354
9%623
154m731
22~327
22~327
177,058
18~942
$ 158~116
1985
$ 65,599
42,971
32,785
4,394
3,399
228,829
4,570
18~013
400:560
65,280
135~646
200t926
199,634
95~893
103~741
37~013
37~013
140,754
3~284
137~470
9
REGIONAL AIRPORT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Unidentified Construction
Repaint R/W & T/W Markings
AlP #01
Airport Maater Plan
Noise Protection & Soundproofing
Aviation Drive Widening
Year to Date
Expenditures
$ 84O
100
148
1,171
25,610
113)108
Total
$ 140~977
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDED AUGUST 31, 1986
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative: Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Net Income (Losa)
1986
$ 20,975
4,000
295
1,212
9~627
36,109
67,067
44,073
92,732
6,782
415
211~069
( 174,960)
50~841
( 225,801)
4,871
372
5~243
$( 220,558)
1985
$ 52,176
7,995
19,326
680
16,387
12,664
109~228
70,625
59,984
67,496
7,528
957
206m590
97,362)
51~654
149,016)
9,138
278
9,416
$ 1139~600)
Ii
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Equipment
Total
Year to Date
Expenditures
$ 8~877
$ 8~877
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDED AUGUST 31, 1986
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net (Loss)
1986
$ 577~981
577t981
529,366
26%616
793~982
(216,001)
66~482
(282~483)
3~823
3~823
$ (278~660)
1985
$ 543~537
543~537
520,975
180~35
701~410
157,873)
63~221
221~094)
7~738
7~738
$ (213t356)
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Utility Line Service - Operational & Construction Equipment
Motor Vehicle Maintenance - Vehicular Equipment
Motor Vehicle Maintenance - Other Equipment
Utility Line Service - Construction Structures
Tota~
Year to Date
Expenditures
$ 690
386
2,800
315
$ %191
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATENENT OF ACCOUNTARILITY
FOR NONTH ENDED AUGUST 31, 1986
TO THE DIRECTOR OF FINANCE:
GENERAL STATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY RF ROANOKE, VIRGINIA
FDA THE FUNDS DF SAID CITY THE HDNTN ENDED AUGUST B1, 1986
FUND BALANCE AT RECEIPTS DISBURSENENTS BALANCE AT BALANCE AT
JULY 31, ID8& AUGUST 31, 1986 AUGUST 3I, 1985
GENERAL $3,42D,399.TX S5,648,BA6.73 S6,337,B18.63 KB,134,427.Bt $B,784,075.36
CAPITAL KDI,6§4,B06.53 $323,949.22 $639,&99.02 $21,338,05&.73 $32,§63,201.39
DEBT SERVICE S0,746,1R9.54 $B,13A,461.B1 $3,611,7ET.T3 $B,083,023.0!
WATER $B,792,16§.§7 $3§4,853.4& $1E6,DBO.6§ $3,020,128.38 $B,467,131.29
SEWAGE TREATNEHT $3,315,091.13 $483,497.13 $314,00D.80 $3,484,DBB.46 $B,902,212.59
AIRPORT $4,331,14D.62 $1BT,B94.91 $183,468.83 $4,335,566.70 $3,639,902.85
CZUIC CENTER $911,743.37 KB6,§B3.03 $102,990.94 $835,335.46 $650,056.76
INTERNAL SERDICE $503,570.68 $7,412.83 $415,537.D0 $95~445.71 $558,615.54
PAYROLL S55,77953 $5,054,719.86 ~4,9B3,191.82 S1B7,307.57 $1~4,B73.05
PUBLIC ASSISTANCE $5,82425 $260,000.00 S235,417.39 $30,40&89 $4,277.93
FIFTH DIST CONSORTIUH i$97,74~.28~ $540,17B.BO $389,346.08 $53,083.89 $188,349.09
GRANT PRDGRANS ($60,46796) $187,E46.79 $415,802.93 ($289,0B4.10) $2,188.98
TOTAL $42,5D0,900.72 $13,074,576.BI $16,278,031.10 $39,377,445.23 $47,987,507.84
CERTIFICATE
I HERELY CERTIFY THAT THE FOREGOING IS A TRUE STATEHENT OF NY ACCOUNTABILITY TO THE CITY OF
~UANDKE, VIRGINIA, FOR THE FUNDS OF THE UARIRUS ACCOUNT5 THERERF FOR THE HONTN ENDING
AUGUST 31, 19R& THAT SAID FOREGOING:
CERTIFICATES
CASH OF DEPOSITS
UNITER STATES
SECURITIES
CASH IN HAND
CASH IN ODHINION BANK
CASH IN COLONIAL AHERICAN NATIONAL BANK
CASH IN 50URAN BANK
CASH IN BANK OF DIRCINIA
INDESTHENTS ACgUIREO FROH COHPETITIDE PROPOSALS:
DOMINION BANK
COLONIAL AHERICAN NATIONAL BANK
50URAN BANK
UNITEO VIRGINIA BANK
BANK OF VIRGINIA
CENTRAL FIO£LITY
$83,415.55
$965,E02.61
$127,307.57
$1,327.58
S191.9B
TOTAL5
$83,415.55
$965,202.61
$127,307.57
$1,3B7.58
$191.9B
$3,000,000.00 $5,700,000.00 $8,700,000.00
$0.00
$0.00
$8,000,000.00 SB,O00,O00.O0
S12,500,000.00 $12,D00,000.00
$9,000,000.00 $9,000,000.00
TOTALS $1,177,445.B3 S32,500,000.00 $5,700,000.00 $39,377,445.E3
DATE: SEPTEHBER 15, 1986 ~,~"y 7 / ~ ///~
ROANOKE CITY TREASURER
C~TY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 2 MONTHS ENDED AUGUST 31, 1986
REVENUE
City's Contributions
Investment Income
Cain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1986
$ 575,668
165,001
669,014
13~399
$ 1~423~082
1985
$ 478,180
105,223
689,157
9~024
$ 1,281~8~
EXPENSES
Pension Payments
Commi ssi ons
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net :ncome Year to Date
$ 721,794
288
6,717
28,144
942
18~057
775~942
$ 647;140
$ 671,368
505
16,363
942
%545
693~723
$ 587~861
CITY OF ROANOKE PENSION pLAN
BALANCE SHEET
AS OF AUGUST 31, 1986
ASSETS
Cash
Investments (market value - 1986 $79,199,275
1985 $60,227,780)
Prepaid Expenses
Total Assets
1986
$ 867
68,454,818
9~888
$68~46B~573
1985
$ 402
58,018,715
15~538
$58~03%655
LIABILITIES AND FUND BALANCE
Accounts Payable
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$
67,818,433
647~140
68:465:573
$68~465;573
$ 11~179
11~179
$7,43S,61S
587~861
58~023~476
$58~03%655
I7
Office cfi ~e 0~/Oe~
October 10, 1986
File #2-468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28382, authorizing the
City's acquisition of Lot lA, a portion of Lot 1, Section 2,
Boulevard Estates, and an adjacent alleyway, for a permanent
interconnect station between the water systems of the City of
Roanoke and the City of Salem, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 6, 1986.
Sincerely,
Judith lq. St. Clair
Deputy City Clerk
JMS:se
Enc.
cc: NS. Mareta C. Richardson, 2240 Medford Road Salem, Virginia
24153 ,
The Honorable James E. Taliaferro, Mayor, City of Salem,
P. O. Box 869, Salem, Virginia 24153
Mr. William j. Paxton, Jr., City Manager, P. O. Box 869,
Salem, Virginia 24153
Mr. Wilburn C. Dibling, dr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. ,Richard V. Hamilton, Ri qht:of-Way.A ent
Mr. dames M. Young, Attorney, p. D, uox 643, ~a~em, Virginia 24153
I~oom456 MunMimal~i~lng 215Ci".m'c:hAve~nue, S.W.l~,Vl~2~011 (703)'~81-2..~41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28382.
AN ORDINANCE authorizing the City's acquisition of Lot IA, a
portion of Lot 1, Section 2, Boulevard Estates, and an adjacent
alleyway, for a permanent interconnect station between the water
systems of the City of Roanoke and the City of Salem; and pro-
viding for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to acquire Lot lA,
a portion of Lot 1, Section 2, Boulevard Estates, from Mareta C.
Richardson, for the sum of $3,500.00, upon delivery to the City of
a good and sufficient deed of conveyance granting and conveying to
the City the fee simple title to the aforesaid land, free and
clear of all encumbrances, material title objections or easements
which would interfere with the City's intended use of the property
and containing General warranty and modern English covenants of
title, such deed to be in form approved by the City Attorney, and
upon presentation of such deed, the proper City officials are
hereby authorized to deliver to such persons as are determined to
be entitled thereto the $3,500.00 purchase price, less any amount
due to be paid by said grantor as tax~s.
2. The City Manager is further authorized to accept from the
City of Salem that portion of a 20' unimproved alley located
immediately adjacent and to the north of the aforesaid property
for use in completion of the interconnection facility.
municipal
ordinance
In order to provide
government,
shall be in
for the usual daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'86 ~EP 29 ~tO :31
Roanoke, Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke-Salem Water Systems Interconnect Station
The attached staff report was considered by the Water Resources Committee
at its meeting on September 25, 1986. The Committee recommends that Council
authorize the acquisition of Lot lA (a portion of Lot 1) Section 2, Boulevard
Estates, for $3,500.00, to be used as a site for Roanoke-Salem Water Systems
Interconnect Station (forty (40) percent of the cost to be reimbursed by the
City of Salem at a later date).
Respectfully submitted,~
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Salem City Manager
Water Department Manager
City Engineer
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
September 18, 1986
!embers, Water Resource~ Committee
Mr. Kiser thru Mr.'He
Roanoke-Salem Water Systems Interconnect Station
III.
I. Background:
Report dated October 8~ 1984, to Council from Councilman
Trout recommended the establishment of additional intercon-
nect points between the two Cities' Water Systems.
B. Council authorized the City Manager to negotiate as to inter-
connection points with the Salem City Manager.
C. Representatives from Salem and Roanoke met on November 5,
1984, and reached agreement on an interconnection of the two
water systems.
Council authorized the execution of the agreement at its
meeting on December 3, 1984. The final, executed agreement
is dated January 1, 1985.
Agreement authorized the acquisition of a permanent intercon-
nect point on Hemlock Road in Salem. The acquisition, design
and construction to be handled by the City of Roanoke and 40%
of those costs to be reimbursed by the City of Salem.
II. Current Situation:
Site for permanent interconnect station has been located on
Lot 1, Section 2, Boulevard Estates, and adjacent unused
(paper) alley, on Hemlock Road, Salem. Property owner has
agreed to sell parcel needed for $3~500.00.
A. Cost to Cit~
B. Need
C. Timing
D. Funding
Page 2
IV. Alternatives:
Committee recommend to City Council that it authorize the
appropriate City officials to acquire Lot IA, a portion of
Lot i, Section 2, Boulevard Estates, property of Mareta C.
Richardson, for $3,500.00, forty (40) percent of that cost to
be reimbursed by the City of Salem at a later date. (Salem
will be billed for reimbursement of progress payment after
construction commences.)
1. Cost to City, initially, is $3~500.00.
2. Need for interconnection between municipalities water
systems is met.
3. Timing to provide interconnection as soon as possible is
4. Fundin$ is available in Account No. 002-056-8346-9003,
Salem Interconnnect Pump Station.
B. Do not recommend to City Council that it authorize the
acquisition of the interconnect station site.
1. Cost to City is zero.
2. Need for the facility is not met.
3. Timing is moot.
4. Funding is moot.
Recommendation: Committee recommend to City Council that it
authorize the acquisition of Lot IA, a portion of Lot 1, Section 2,
Boulevard Estates, as shown on the attached Resubdivision Plat,
dated August 7, 1986, prepared by Kyle D. Austin, for $3~500.00 in
accordance with Alternative "A".
KBK/RVH/mm
Attachment
CC:
Salem City Manager
City Attorney
Director of Finance
Manager, Water Department
City Engineer
CURV~ ~A?A
RAD= Ig. O0~
RAO= I~.00'
TAM
A?P~OVEO:
October 10, 1986
File #27
Mr. James R. Hecht
Vice President
Bio Gro Systems, Inc.
P. O. Box 209
Annapolis, Maryland
21404
Dear Mr. Hecht:
I am enclosing copy of Ordinance No. 28384, accepting the pro-
posal of Bio Gro Systems, Inc., and amending a contract for
removal and disposal of sludge from the Sewage Treatment Plant,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, October 6, 1986.
Si ncerely,
JMS:se
Enco
Judit, N. St. Clair
Deputy City Clerk
cc: Mr. W. Robert Herbert, City ~lanager Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Room 456 Munlcil:x~l Building 2t5 Church Avenue, S.W. Roanc~e, Virg~la 240t I (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28384.
AN ORDINANCE accepting a proposal and amending a contract for
removal and disposal of sludge from the Sewage Treatment Plant;
authorizing the proper City officials to exeeute the requisite
contract documents; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The proposal of Bio Grow Systems, Inc., of Annapolis,
Maryland, for furnishing all tools, labor, machinery and
materials necessary to remove, transport and dispose of by
December 31, 1987, 1000 dry tons of digested sludge from the
Sewage Treatment Plant, in accordance with the City's plans and
specifications, at the unit price of $85.11, and in addition, a
minimum of 9,000 and a maximum of 15,000 dry tons of digested
sludge from the Sewage Treatment Plant, in accordance with the
City's plans and specifications,
dry ton, for a total sum not to
prior authorization of Council,
at the unit price of $89.56
exceed $1,428,510.00 without
is hereby ACCEPTED.
2. The City Manager
authorized to execute,
per
or the Assistant City Manager is hereby
for and on behalf of the City, and the
City Clerk is authorized to attest the requisite amendment to the
unit price contract, on such form as approved by the City
Attorney, with the aforesaid firm, such contract to incorporate
therein the City's plans and specifications made for such work,
the terms of the proposal made to the City and any other provi-
sions which the City Manager may deem necessary.
3. Upon satisfactory completion of said work, or any agreed
upon part thereof, accepted by the City as meeting all of said
specifications, the Director of Finance shall be authorized to
make payments to said contractor in accordance with the provi-
sions of this ordinance and said contract, charging said payments
to appropriations heretofore or simultaneously being made by the
Counci! for this purpose.
4. In order to provide for the usual daily operation of
the municipal government
this ordinance shall be
passage.
an emergency is deemed to exist, and
in full force and effect upon its
ATTEST:
City Clerk
RECEIVED
CITY CL,.RK,, 0
Roanoke, Virginia
October 6, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Renewal of Fifth Year Option - Sludge Hauling by
Bio-Gro Systems, Incorporated (Bio-Gro)
Your Water Resources Committee considered the attached staff report,
dated September 10, 1986, and the attached letter, dated September 16, 1986
from Bio-Gro, at the September 25, 1986 Committee meeting.
Bio-Gro loads stabilized and aged sludge at the Sewage Treatment Plant,
hauls it in tanker trucks, and applies it to farm land for which permits
have been obtained from land owners and the Commonwealth of Virginia. Bio-
Gro has completed the fourth year's contract, excepting for willingness and
desire to roll over 1,000 dry tons at the old price (otherwise ending Septem-
ber 30, 1986) of $85.11 per dry ton.
The attached report recommends an amendment to Bio-Gro's contract for
the fifth year quantity of a minimum of 9,000 dry tons up to a maximum of
15,000 dry tons at $89.56 per dry ton. Your Committee concurs in that recom-
mendation and further recommends that Council authorize the roll over of
1,000 tons from the preceding contract at the old price.
All quantities, with the tonnage subject to adjustment from the 9,000
minimum upwards to the 15,000 maximum being depending on FY 87-88 budget
allocations, are to be completed by December 31, 1987.
Page 2
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachments
cc: City Manager
City Attorney
Director of Finance
City Engineer
Sewage Treatment Plant Manager
Mr. James R. Hecht, Bio-Gro Systems, Inc.
INTERDEPARTMENTAL COMMUNICATION
DATE: September 10, 1986
TO:
FROM:
THRU:
K~. 'Member's' 'W~er Resources Committee
B. Kiser, Director of Utilities & Operations
W. Robert Herbe~ity Manager
SUBJECT: Renewal of Fifth Year Option - Sludge Hauling
by Bio Gro Systems Incorporated (Bin-Gro)
I. Background:
A. Fourth Year Quantity Sludge Haulding Contract with Bio-Gro
expires on September 30, 1986.
Original Contract dated April 21, 1981, allows for the
contract to be amended to provide the option of up to five
years of sludge removal and land application with the unit
cost rate being subject to adjustment based on the Consumer
Price Index (CPI).
Current unit price is $85.11 per dry ton. This price was set
per the CPI existing in July, 1984. The Fourth Year Sludge
Quantity Contract was performed over a two year period due to
a shut down necessary to permit sludge aging and cash flow
for the November 4, 1985, flood damage recovery.
Bio-Gro has proposed to remove the fifth, and final, sludge
quantity in accordance with the original contract and the
attached letter of September 5, 1986, at a unit cost of
$89.56 per dry ton.
Sludge volume should be established at a minimum of 9~000 dry
tons to a maximum, subject to funding and available volume,
of 15,000 dry tons.
II. Current Situation:
A. Council authorization is desired to execute a contract amend-
ment with Bio Gro Systems Incorporated to contract for the
fifth year's quantity of sludge removal, hauling, and land
application.
B. Committee recommendation to Council for that contract amend-
ment is requested.
Page 2
III. Issues in order of consideration are:
A. Sludge disposal contract.
B. Sludge quantity.
C. Contract price.
D. Funding.
E. Time period.
IV. Alternatives:
A. Committee recommend Council to authorize the Fifth Year's
Sludge Disposal Contract at a minimum quantity of 9,000 dry
tons and a maximum quantity of 15,000 dry tons at $89.56 per
dry ton with the twelve month term of the amendment time
period to run from October 1, 1986 - December 15, 1986, shut-
down from December 15, 1986 through March 14, 1987, and con-
tinue from March 15, 1987 through December 30, 1987.
1. Sludge disposal contract will remain valid.
Sludge quantity will be (at the City's option):
Minimum - 9,000 dry tons
Maximum - 15,000 dry tons
3. Contract price will be $89.56/dry ton.
Funding is available in FY 86-87 Sewage Fund Account
Number 003-056-3150-2010 for 10,000 dry tons. FY 87-88
budget is expected to provide additional funding.
5. Time period is established to consider a shutdown for
certain fall and winter months for climate reasons.
Committee recommend that Council disapprove the fifth year's
sludge disposal contract with Bio-Gro.
1. Sludge disposal contract will need to be advertised for
proposals.
Sludge quantity will accumulate in the holding/aging
lagoons until a new contractor is selected and starts
work.
Page 3
Ve
3. Contract price will be unresolved.
4. Funding as currently exists will remain unless
reappropriated.
5. Time period would need to be established with the new
contractor.
Recomm~endatlon: Committee recommend that Council authorize a
contract amendment with Bio Gro Systems Incorporated for the Fifth
Year's Quantity of Sludge Disposal at $89.56 per dry ton in accor-
dance with Alternative "A".
KBK/mm
cc:
City Attorney
Director of Finance
Sewage Treatment Plant Manager
City Engineer
Mr. James R. Hecht, Bio Gro Systems Incorporated
September 5, 1986
Mr. Kit B. Kiser, Director
Utilities and Operations
Municipal Building - Room 354
215 Church Avenue, S.W.
Roanoke, Virginia 24011
DIRECTOR
Dear Mr. Kiser:
The fourth year of our five-year project for sludge disposal with
the City of Roanoke will be satisfactorily completed by October
31, 1986.
Regarding the fifth year sludge disposal contract commencing
November 1, 1986, we would like to offer the following:
Pursuant to the sludge disposal contract, as amended, the
fifth year contract price will be the fourth year contract
price ($85.11) adjusted for the CPI for all urban consumers
from July 1984 to July 1986. The CPI-U for July 1984 was
311.7 and for July 1986 was 328.0. Therefore, the price
adjustment for the fifth year contract is 5.23%. The price
adjustment pursuant to the bid specifications shall be
$89.56 per dry ton.
2. Minimum quantity of 11,000 dry tons will remain the same.
3 o
Bio Gro will agree to land apply an additional 4,000 dry
tons at the City's option.
We hope that this offer meets with the City's approval, and we
are looking forward to performing the fifth year of sludge
disposal services for the City of Roanoke. Should you have any
questions regarding any of the above, please feel free to contact
me personally at our corporate office.
Since~r%ly~ / ,
Ja~s R. Hecht
V,'~ce President
/srg
Bio Gro Systems Incorporated
P.O. Box 209 Annapolis, Maryland 21404 Telephone (301) 26.3-2237
September 16, 1986
Mr. Kit B. Kiser, Director
Utilities and Operations
Municipal Building - Room 354
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mr. Kiser:
As a follow up to our your two telephone conversations with
Stephen Campbell, President of Bio Gro Systems, Inc., and our
telephone conversation of today, this letter is to revise my
September 5, 1986 letter to you. The fourth year of our five-year
project for sludge disposal with the City of Roanoke will be
satisfactorily completed by September 30, 1986.
Regarding the fifth year sludge disposal contract commencing
October 1, 1986 through December 31, 1987, we would like to offer
the following:
October 1, 1986 - October 31, 1986
Bio Gro Systems will move approximately 1,000 dry tons of
sludge commencing October 1, 1986 through October 31, 1986;
the price shall be the same as the fourth year contract
price of $85.11 per dry ton.
November 1, 1986 - December 31, 1986
Starting November 1, 1986 through December 31, 1987,pursuant
to the sludge disposal contract, as amended, the
fifth year contract price will be the fourth year contract
price ($85.11) adjusted for the CPI for all urban consumers
from July 1984 to July 1986. The CPI-U for July 1984 was
311.7 and for July 1986 was 328.0. Therefore, the price
adjustment for the fifth year contract is 5.23%. The price
adjustment pursuant to the bid specifications shall be
$89.56 per dry ton.
Bio Gro Systems Incorporated
P.O. Box 209 Annapolis, Maryland 21404 Telephone (301) 263-2237
Minimum quantity for the period November 1, 1986 -
December 31, 1987, shall be 9,000 dry tons.
Bio Gro will agree to land apply an additional 6,000 dry
tons at the City's option.
We hope that this offer meets with the City's approval, and we
are looking forward to performing the fifth year of sludge
disposal services for the City of Roanoke. Should you have any
questions regarding any of the above, please feel free to contact
me.
S incere~y~
J .~R. Hecht
V~e President
JRH/dlm 0055.
dim/0055.
Office cfi the O~/Oerk-
October 13, 1986
File #22-24-64
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of' Ordinance No. 28354, amending and reor-
daining the Code of the City of RoanoKe (1979), as amended, by
repealing Article II, Properts Maintenance Code, of Chapter 16,
Housing, and by adding a new Article II.l, Building Maintenance
Code, to Chapter 7, Building Regulations, in order to adopt
Volume II, Building Maintenance Code of the Virginia Uniform
Statewide Building Code (1984 Edition); and providing for an
effective date, which Ordinance was adopted by the Council of the
City of Roanoke on first reading on Thursday, September 25, 1986,
also adopted by the Council on second reading on Monday, October
6, 1986.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Municipal Building 215 O'~urch Avenue, S.W. Roanoke, ~rglnla 24011 (703) 981-254t
Mr. W. Robert Herbert
Page 2
October 13, 1986
CC:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr Joel M. Schlanger, Director of Finance
Mr William F. Clark, Director of Public Works
Mr Charles M. Huffine, City Engineer
Mr Ronald H. Miller, Building Commissioner
Mr H. Daniel Pollock, Housing Development Coordinator
Mr Donald S. Caldwell, Commonwealth's Attorney
Mr Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Jack B. Coulter, Chief Judge, Circuit Court
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District
Court
The Honorable Ernest W. Ballou, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28354.
AN ORDINANCE amending and reordaining the Code of the City
of Roanoke (1979), as amended, by repealing Article II, Property
Maintenance Code, of Chapter 16, Housing, and by adding a new
Article II.l, Building Maintenance Code, to Chapter 7, Building
Regulations, in order to adopt Volume II. Building Maintenance
Code of the Virginia Uniform Statewide Building Code (1984 Edi-
tion); and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended by repealing Article II, Property Maintenance Code,
of Chapter 16, Housing, and by adding a new Article II.1 to Chapter
7, Building Regulations, to read and provide as follows:
ARTICLE II.1. BUILDING ~INTENANCE CODE
§7-30. Adopted; where copies filed.
The provisions, requirements and regulations con-
tained in that certain building maintenance code known
as the BOCA Basic/National Existing Structure Code, 1984
Edition, as amended and adopted and incorporated in Vol-
ume II of the Building Maintenance Code of the 1984 Edi-
tion of the Virginia Uniform Statewide Building Code, as
the same may from time to time be amended, is hereby
adopted as the Building Maintenance Code of the City.
Copies of such Code, and any amendments thereto, shall
be kept on file in the Office of the Building Cormmis-
sioner and the City Clerk.
§7-31. Amendments.
The Building Maintenance Code adopted by this
Article is hereby amended by the addition of a Sec-
tion 106.6, Transfer of ownership, to read and pro-
vide as follows:
§106.6. Transfer of ownership.
It shall be unlawful for the owner of any dwell-
ing unit or structure who has received a compliance
order or upon whom a notice of violation has been
served to sell, transfer, mortgage, lease or
otherwise dispose of such unit or structure to
another until the provisions of the compliance
order or notice of violation have been complied
with, or until such owner shall first furnish
the grantee, transferee, mortgagee or lessee a
true copy of any complainee order or notice of
violation issued by the code official and shall'
furnish to the code official a signed and nota-
rized statement, from the grantee, transferee.,
mortgagee, or lessee, acknowledging the receipt
of such compliance order or notice of violation
and fully accepting the responsibility without
condition for making the corrections or repairs
required by such compliance order or notice of
violation.
1986.
This ordinance
shall be in
force and effect
ATTEST:
on October 1,
City Clerk.
RECEIVED
CITY CL~.RI OFFICE
Roanoke, Virginia
September 25, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
II.
III.
Subject: Adoption of Virginia Building Maintenance Code
I. Back~round
Present Property Maintenance Code was adopted by City Council effective
July 1, 1981 to establish standards of maintenance for existing
structures, residential and non-residential.
Adoption of this Code was pursuant to the recommendation of the Housing
Rehabilitation Task Force, as part of the City's neighborhood
revitalization efforts.
C. Code Enforcement Authority has enhanced the City's and neighborhood
efforts to improve the City's housing stock.
Current Situation
A.
Statewide Buildin~ Maintenance Code has been adopted by the State
Board of Housing and Community Development, as authorized by the
General Assembly, to be effective October 1, 1986 as Volume II of the
Uniform Statewide Building Code.
City's current Property Maintenance Code will be superceded by the
Statewide Building Maintenance Code and will no longer apply as of
October 1, 1986.
Adoption by the City of the State's new Building Maintenance Code is
optional but is necessary to continue the City's enforcement authority
over maintenance and conditions of existing structures, i.e. if the
City has a code regulating such maintenance, it must be the State's
new Code.
D. Council received a briefing on the new Building Maintenance Code on
September 8, 1986.
A. Neighborhood Revitalization
B. Safety of buildin~ occupants and ~eneral public
Changes in Code requirements (Attachment)
1. Administrative provisions
2. Substantive Changes
D. Cost to the City
E. Timing
IV. Alternatives
Adopt Volume II (Buildin~ Maintenance Code) of the Uniform Statewide
Buildin~ Code effective October 1, 1986; appoint the City Buildin~
Commissioner as the enforcin~ Code Official; establish a Buildin~
Maintenance Division of the Buildin~ Code Board of Appeals;
and adopt an ordinance prohibitin~ the transfer of a property upon
which a notice of Code violation has been issued~ without notice to
the Code Official of the transfer and to the transferee of the
violation and order.
Neighborhood revitalization will be enhanced. Building Maintenance
Code will encourage owners to keep their property in good repair
or to return it to good condition.
Safety of buildin~ occupants and ~eneral public will be enhanced.
Code specifies standards to which all buildings must be maintained
and allows unsafe buildings to be condemned and vacated until repairs
are made.
3. Chan~es in Code requirements are outlined on the attachment. The
following are among the most significant changes:
a) Administrative provisions
i. Maximum penalty for violation is increased from $500 to
$1,000.
Appeals will be to Building Maintenance Division of the
Building Code Board of Appeals instead of to Property
Maintenance Code Appeals Board. Current Property Maintenance
Code Appeals Board is to be dissolved upon expiration of
Property Maintenance Code October 1.
Conditions and restrictions upon transferring property cited
as in violation are removed. However, adoption of similar
measure by ordinance would allow for clear transfer of
responsibility of property to new owner.
b) Substantive chan~es
Conditions on premises not directly related to the structure
are absent from new Code but are addressed under other
provisions of City or State Code, e.g. weeds, junk vehicles.
Fire safety provisions in new Code requires certain exit
facilities and safety measures. Current Maintenance Code
does not address such issues.
Cost to the City will be dependent on staff assigned to
enforcement of the Code, and the effect on property values
due to improved property maintenance. In itself, the new Code
will not cost more or less to administer than the current
Property Maintenance Code.
~ should provide for adoption effective October 1, 1986.
V~olation notices or condemnations issued before October 1
would be prosecuted under the current Property Maintenance
Code.
B. Do not adopt Volume II (Buildin~ Maintenance Code) of the Uniform
Statewide Buildin~ Code.
Neighborhood revitalization will be hindered by the City's lack
of significant control over the conditions to which buildings are
maintained. Only buildings constructed or substantially altered
since 1973 would be covered by the Statewide Building Code and be
subject to code enforcement as an incentive to maintain property.
Safety of buildin~ occupants and ~eneral public would be jeopardized.
As of October 1, 1986, the City would have no control over the
condition of buildings constructed prior to 1973, except as allowed
under the City Code relating to health and fire prevention.
3. Chan~es in Code requirements would not be an issue, as the current
Property Maintenance Code will expire October 1 and not be replaced.
Cost to the City. Personnel cost may be less in that City code
enforcement activities would be dramatically reduced; and inspection
staff could be reduced; propert~ tax revenues would also be reduced
due to decreased property values from unmaintained property.
5. Timin~ is such that as of October 1, 1986, the current Property
Maintenance Code will expire.
V. Recommendation: Adopt Alternative A~ thereby:
A. Adopt Volume II (Building Maintenance Code) of the Uniform Statewide
Building Code effective October 1, 1986;
B. Appoint the City Building Commissioner as the enforcing Code Official;
C. Establish a Building Maintenance Division of the Building Code Board of
Appeals; and
De
Adopt an ordinance imposing conditions and restrictions on transferring
property cited as in violation of the Maintenance Code, requiring certain
notices be given to the transferee and the Code Official.
Attachment
cc:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Respectfully submitted,
W. Robert Herbert
City Manager
Current Property
Maintenance Code
ATTACHMENT
New Building
Maintenance Code
ADMINISTRATIVE PROVISIONS
Penalties Fine Up to $500 (PM-109.2) Fine up to $1,000 (Sec. 106.4)
Serving
Notice of
Violation
Appeals
Serving
Notice
of
Required
Demolition
Transfer of
Ownership
of Buildin~
with Viola-
tions
Personal Service; or leaving at
residence with family member; or,
if not possible, registered mail;
or, if undeliverable, posting
property and advertising in
newspaper (PM-106.3)
To Property Maintenance Code
Appeals Board, including one
property manager, one
contractor, one architect, one
renter and one homeowner.
Appeal filed within 20 days.
Appeal from Appeals Board to
Court within 15 days.
(PM-110)
Notice must be delivered to
lienholders, as well as to
owner; or posting property
and publishing weekly for
three successive weeks
(PM-iI1.3)
Owners may not sell, mortgage
or lease property without
giving buyer, lender or
tenant copy of compliance
order, and giving code official
notarized statement from buyer,
lender or tenant accepting
responsibility for compliance.
(PM lO6.5)
Personal service; or registered
mail and posting property
(Sec. 109.4)
To Building Code Board of
Appeals, from different
occupational or professional
fields. (Sec. 107)
Appeal filed within 90 days.
Appeal from Board of Appeals to
State Building Code Technical
Review Board within 15 days.
Appeal from Technical Review
Board to Court. (Sec. 108)
Same as for violations and
unsafe buildings (above).
(Sec. 109.4)
No provisions made under
Building Maintenance Code.
Similar provisions recommended
for inclusion in City Code.
SUBSTANTIVE PROVISIONS
Condition
of Premises
Requires service stations and food
drive-ins be paved in good repair.
(PM-301.3)
Prohibits outside rubbish or
garbage. Requires owners to
provide closed garbage
containers. (PM-301.1)
Holds owner responsible for pest
control in outside, shared, and
public areas, except single-famil~
dwellings. (PM-301.4)
No provisions made.
No provisions made, but
addressed by other sections
of City Code.
Attachment
Page 2
Exterior
Light
Requires salvage yards and
storage areas be screened.
(PM-301.7)
Prohibits more than one
unregistered or uninspected
vehicle in residential
districts; no such vehicle
may be in disrepair or under
major repair (PM-301.10)
Prohibits open fires except as
allowed by fire official.
(PM-301.11)
No provisions made
Does not restrict by time period,
or use of building; excludes
floors above fifth floor,
screen doors on non-residential
buildings and with other out-
swinging doors.
(PM-302.4.4)
Requires every habitable space
to have lighted window area of
at least 8% of room's floor area
except kitchen. (PM-401.2)
Requires common halls and stair-
ways be lighted with at least a
60-watt light except in one-famil'
dwellings. (PM-401.3)
Requires house numbers readable
from street. (ES-302.1.1)
Prohibits discharge of water
from roof as nuisance to
adjacent property or to public
(ES-302.2.3)
Requires secure handrails/
guardrails on stairs, fire
escapes, porches, balconies,
etc. and prohibits snow, ice,
debris and other hazardous
conditions on stairs, porches,
fire escapes. (ES-302.3.7)
Requires screened doors and
windows from April 1 to
December 1 on all ventilation
openings of buildings with
habitable rooms, or areas for
food preparation, service,
manufacturing, storage, etc.;
except where screening is
impractical, provided other
means are used. (ES-302.4.4)
Requires every habitable space
to have lighted window area of
at least 4% of room's floor
area, except kitchen.
(E$-401.2)
Requires common halls and stair-
ways in one and two-family
dwellings to be lighted with
at least a 60-watt light per
200 square feet, at no more
than 30-foot spacing.
(ES-401.3)
Attachment
Page 3
Ventilatio~
Space
Requirement
Plumbing
Facilities
Heating
Facilities
No similar requirements to exhaust
to the outside. (PM-402)
No provisions made
Requires each dwelling unit
contain minimum floor area of
150 ft. for first occupant and
i00 ft. for each additional
occupant. (PM-404.1)
No provisions made.
No similar requirements.
Requires heating facilities
capable of maintaining 65°
(PM-601.1)
Requires air exhausted from
bathroom or from area where
toxic or irritating fumes,
dust, etc. are produced must
be exhausted to the exterior
and not recirculated. (ES 402)
Requires clothes dryer exhausts
be independent of other
systems and properly vented.
(ES-402.6)
Requires dwelling units be
separate from each other,
and prohibits sleeping rooms
from being only access to other
habitable rooms. (ES-403.1)
No minimum requirement for
total living area.
Requires every habitable space
to be at least 7 ft. wide at
narrowest point, and kitchens
to have a passageway at least
3 ft. wide between counters,
appliances and walls.
(ES-404.6)
Requires bathroom not be used
as passage to hall, other room,
or outside, and that a bathroom
be accessible from any bedroom
without passing through another
sleeping room. (ES-502.2)
Requires each dwelling unit be
furnished heat to at least 65°
from Oct. 1 to May 15, between
6:30 a.m. and 10:30 p.m., and
60° at other times of the day
or when outside temperature
falls below 0°. Specifies
this is responsibility of
owner if terms of renting
specifies or implies heat is
furnished. (ES-601.1)
Attachment
Page· ~
Electrical
Facilities
Elevators
Fire
Safety
Responsi-
bilities
No provision.
Requires two outlets or fixtures
per room, except three in kitchen
and one light and one outlet in
bathrooms and laundry rooms.
(PM-602.1)
No such requirement.
No such requirements.
Occupant is responsible for
disposal of trash in
approved disposal facilities
provided to dwelling unit.
(PM-801.2)
Holds tenant responsible for
continued rat-proof condition,
but doesn't assess responsi-
bility for cost of extermi-
nation due to failure to
maintain. (PM-802.2)
Requires most non-residential
buildings to be heated to 65°
from October 1 to May 15
during working hours.
Responsibility may be owners'
or tenants'. (ES-601.2)
Requires same numbers of
outlets or lights as current
code, except that receptacle
in bathroom or laundry room
must be grounded. In addition,
size of dwelling and use of
equipment may require
additional facilities
consistent with electrical
code. (ES-602.1)
Buildings with more than one
passenger elevator must have
at least one in operation
anytime building is occupied.
(ES-603.2)
Any residential building more
than two stories high, except
one and two-family dwelling,
must have at least two exits
from each floor above the
second floor, accessible for
entire floor. (ES-701.6)
Any bedroom in basement must
have window or door for
emergency exit, or have access
to two independent exits.
(ES-701.7)
Aisles in mercentile buildings
must be at least 36 inches wide
or 44 inches for more than 50
occupants. (E$-701.8)
Requires fire doors be operable,
and prohibits use of unapproved
devices to hold such doors open.
(ES-705.1)
No such requirement that
occupant is responsible, but
means of garbage disposal must
be provided to unit, and be
kept in good operating condition
by owner. (ES-801.4/801.5)
Holds tenant responsible for
cost of extermination if he/she
fails to maintain rat-proof
condition. (ES-802.2)
Office cfi the Oty Clenk
October 13, 1986
File #22-64
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28355, dissolving the
Property Maintenance Code Appeals Board; creating a Building
Maintenance Division of the City's Board of Building Code
Appeals; appointing the building Commissioner as the enforcing
official of the Building Maintenance Code; and providing for an
effective date, which Ordinance was adopted by the Council of the
City of Roanoke on first reading on Thursday, September 25, 1986,
also adopted by the Council on second reading on Monday, October
6, 1986.
MFP:se
Enc.
Sincerely,
Mary F. Parker, CMC
City Clerk
Room 456 Munk:ipal Building 215 C~urch A~ue, S.W. I~oanc~e, '~rglnlo 2~1011 (703) 981-2541
Mr. W.
Page 2
October
Robert Herbert
13, 1986
CC:
Mr.
Mr
Mr
Mr
Mr
Mr
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
H. Daniel Pollock, Housing Development Coordinator
Donald S. Caldwell, Commonwealth's Attorney
Mr Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Jack B. Coulter, Chief Judge, Circuit Court
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District
Court
The Honorable Ernest W. Ballou, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28355.
AN ORDINANCE dissolving the Property Maintenance Code Appeals
Board; creating a Building Maintenance Division of the City's Board
of Building Code Appeals; appointing the Building Commissioner as
the enforcing official of the Building Maintenance Code; providing
for an effective date; and providing for an emergency.
BE
1.
Code of
IT ORDAINED by the Council of the City of Roanoke that:
The Property Maintenance Code Appeals Board created by §16-12,
the City of Roanoke (1979), as amended, which section is to be
repealed effective October 1, 1986, is hereby dissolved.
2. Pursuant to the provisions of §118.0 of the City's Building
Code, there is hereby created a Building Maintenance Division of the
City's Board of Building Code Appeals, which shall consist of five (5)
members who shall be appointed by City Council. Such Division shall
have jurisdiction to consider appeals pursuant to the provisions of
§107.0 of the City Building Maintenance Code.
3. The City's Building Commissioner is hereby appointed as the
enforcing official of the Building Maintenance Code.
4. In order to provide for the usual daily operation
municipal government, an emergency is deemed to exist, and
nance shall be in full force and effect
of the
this ordi-
retroactive to October 1, 1986.
ATTEST:
City Clerk.
October 10, 1986
File #20-24
Mr. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28356, amending and reor-
daining subsection (b) of §20-89, Penalties for unlawful parking,
of the Code of the City of Roanoke (1979), as amended, to provide
for increased penalties for parking violations and late payments
of fines; and providing for an effective date, which Ordinance
was adopted by the Council of the City of Roanoke on first
reading on Thursday, September 25, 1986, also adopted by the
Council on second reading on Monday, October 6, 1986.
Sincerely,
JHS:se
Enc.
Judith M. St. Clair
Deputy City Clerk
Room 456 Munlcll:~al Building 2t5 Churaq Avenue, S.W. Roonoke, 'Virginia 24011 (703) 981-2541
Mr. W. Robert Herbert
Page 2
October 10, 1986
CC:
Mr. Robert W. Hooper, Executive Director, Downtown RoanoKe,
Incorporated, 410 First Street, S. W., Roanoke, Virginia
24011
Dr. Charles L. Downs, President, Virginia Western Community
College, P. O. Box 14045, Roanoke, Virginia 24038
Mr. Richard Eakin, President, Grandin Road Merchants
Association, c/o Richard's Salon of Beauty, 1312 Grandin
Road, S. W., Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Oirector of Finance
Mr. George C. Snead,
Public Safety
Mr M. David Hooper,
Mr Jerry W. Kerley,
Ms Deborah, J. Moses,
Mr Gordon E. Peters,
Jr., Director of Administration and
Chief of Police
Fire Chief
Chief of Billings
City Treasurer
Mr
Mr
Mr,
Mr~
Vi
The
and Collections
Kit B. Kiser, Director of Utilities and Operations
Robert C. Poole, Manager, Airport
Donald S. Caldwell, Commonwealth's Attorney
Raymond F. Leven, Public Defender, Suite 4B, Southwest
ginia Building, Roanoke, Virginia 24011
Honorable Jack B. Coulter, Chief Judge, Circuit Court
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District
Court
The Honorable Ernest W. Ballou, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 1986.
No. 28356.
AN ORDINANCE amending and reordaining subsection (b) of
§20-89, Penalties for unlawful parking, of the Code of the City
of Roanoke (1979), as amended, to provide for increased penalties
for parking violations and late payments of fines; and providing
for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (b) of §20-89, Penalties for unlawful parking,
is hereby amended and reordained as follows:
§20-89. Penalties for unlawful parking.
(b) Every person receiving written notice from a
police officer that he has violated any of the sec-
tions of the preceding two (2) divisions of this
chapter may waive his right to appear and be formally
tried for the violation set forth in the notice upon
the voluntary payment, as penalty and in full satis-
faction of such violation, of the penalty set forth
below. Such penalty shall be paid to the City
Treasurer during the regular working hours of his
office or through any other method established by City
Council for the routine payment of such penalties.
For purposes of this subsection, penalties shall be
deemed to have been "paid" when full payment therefor
has been received by the City Treasurer, regardless of
whether such penalty is paid in person or is mailed.
The City Treasurer shall not be authorized to accept
partial payment of penalties due. Penalties for
parking violations shall be as follows:
(1) A penalty of five dollars ($5.00) may be paid
for a violation of section 20-65 (except subsection
(4) thereof), 20-66, 20-67, 20-68, 20-69, 20-70,
20-71, 20-72, 20-73, 20-75, 20-79, 20-80 or 20-81, if
paid within ten (10) day of the issuance by an officer
of a notice of a violation thereof; if paid
thereafter, the penalty shall be fifteen dollars
{$15.00). If not paid within ten (10) days, a notice
pursuant to section 46.1-179.01, Code of Virginia
(1950), as amended, shall be sent by the City's Office
of Billings and Collections to the violator. Any
violator to whom such notice is sent may pay such
penalty of fifteen dollars ($15.00) within five (5)
days of receipt of such notice.
(2) A penalty of ten dollars ($10.00) may be
paid for a violation of section 20-65(4) or section
20-74, if paid within ten (10) days of the issuance by
an officer of a notice of a violation thereof; if paid
thereafter, the penalty shall be twenty dollars
($20.00). If not paid within ten (10) days, a notice
pursuant to section 46.1-179.01, Code of Virginia
(1950), as amended, shall be sent by the City's Office
of Billings and Collections to the violator. Any
violator to whom such notice is sent may pay such
penalty of twenty dollars ($20.00) within five (5)
days of receipt of such notice.
(3) A penalty of twenty-five dollars ($25.00)
may be paid for a violation of section 20-76, if paid
within ten (10) days of the issue by an officer of a
notice of a violation thereof; if paid thereafter, the
penalty shall be thirty-five dollars ($35.00). If not
paid within ten (10) days, a notice pursuant to sec-
tion 46.1-197.01, Code of Virginia (1950), as amended,
shall be sent by the City's Office of Billings and
Collections to the violator. Any violator to whom
such notice is sent may pay such penalty of thirty-
five dollars ($35.00) within five (5) days of notice
of such receipt.
2. This ordinance shall be effective on and after
January 1, 1987.
ATTEST:
City Clerk.
September 22, 1986
GUY W. BYRD
ROBERT WHOOPER
Execuhve Director
Mr. W. Robert Herbert
Roanoke City Manager
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Bob:
This is to advise you that the Downtown Roanoke, Inc., Execu-
tive Committee has unanimously endorsed the City's plan to
raise parking fines.
While we recognize the need to upgrade the parking fine structure
citywide in a variety of categories, we are particularly suppor-
tive of the proposal for increasing the fine for overtime on-
street parking from $2.00 to $5.00.
Expanding on the plan as proposed, we would also like considera-
tion given to utilizing at least some of the extra revenue gen-
erated for the establishment of a trust fund for the creation of
more off-street parking downtown -- as has been discussed by the
City's Parking Committee.
We sincerely hope the parking fine revisions developed by your
staff will be approved by City Council.
Yours very truly,
Robert W. Hooper
Executive Director
RWH:nbk
DOWNTOWN ROANOKE, INCORPORATED
410 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011 · (703) 342-2028
RECErvED
CITY CLERKS
Roanoke, Virginia
September 25, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: PARKING TICKET REVISIONS
I. BACKGROUND
June 2, 1986, City Council adopted Ordinance Number 28181
which allowed for increased fines for handicapped parking
violations at Roanoke Regional Airport and asked the City
Manager to review the issue of parking ticket fines
elsewhere in the City.
July 28, 1986 Council received a report suggesting that
appropriate data be collected to evaluate all parking
ticket fines.
C. September 25, 1986, recommended changes in the fine
structure were to be reported to Council.
II. CURRENT SITUATION
A. Parking fine changes require Council's approval by
ordinance.
Be
Parking tickets will require (8) eight to (10) ten weeks to
be purchasedi printed and delivered. Action is needed to
implement a new fine structure by January 1, 1987.
C. Parkin~ fine data was collected by representatives of the
following departments:
Billings and Collections Department
Police Department
Fire Department
Parkin~ fine comparisons were made with the following
localities in the Commonwealth of Virgznia (attachment
"A" survey)
Alexandria, Virginia
Chesapeake, Virginia
Hampton, Virginia
Honorable Mayor and City Council
Page 2
Newport News, Virginia
Portsmouth, Virginia
Lynchburg, Virginia
Salem, Virginia
Roanoke County, Virginia
E. Evaluation of collected data included:
Amount of tickets issued
Payment system for tickets
Late payment penalties
Parking fine comparison for all violations
Ge
Turnover or circulation of premium downtown parking spaces
i's encouraged by proper enforcement and adequate fine
structure of metered parking and time limit parking.
Current $2.00 fine for violation of metered parking and
time limit parking does not encourage proper circulation of
premium downtown parking spaces.
Vir$inia Western Community College currently uses City of
Roanoke Parking fine structure and parking tickets.
~ of handicapped parking within the City of Roanoke
etermined that the majority of designated handicapped
spaces are improperly marked thereby restricting proper
enforcement. The Code of Virginia, Section 46.1-181.4:1
requires that handicapped parking designated by above
ground level signs. Enforcement cannot be accomplished
when designated spaces are not properly marked.
III. ISSUES
1. Need
2. Timing
IV. ALTERNATIVES
A. Council concur in the recommendation to increase parking
ticket fines as follows:
increase meter ordinance violation fine from $2.00 to
$5.0o.
increase overtime parking violation fine from $2.00 to
$5.00.
Honorable Mayor and City Council
Page 3
increase blocking fire plug violation fine from $5.00
to $10.00.
increase handicapped parking violation fine, through-
out the City, from $5.00 to $25.00.
increase the penalty for late payment of fines from
$5.00 to $10.00.
Need - Recommended changes in the parking ticket fine
structure is needed to provide for better control of
regulated parking areas.
~ - Increased penalties will provide greater
incentive to abide by specific controls and promote
timely payment of fines, if a ticket is issued.
Council concur in the recommendation
handicapped parking violation fine to
City.
to increase only the
$25.00 throughout the
Need - To better control restricted handicapped parking
spaces only. The need to better control metered
parking, time limit parking and blocking of fire plug
would not be addressed by this alternative.
e
~ - Greater incentive would be provided for
apped parking spaces. No additional incentive in
the other regulated parking areas or for timely
payments, when a ticket is issued, would be provided
with this alternative.
RECOI~ENDATION
A. City Council concur with Alternative "A" increase parking
ticket fines as follows:
increase meter ordinance to $ 5.00
increase overtime parking to $ 5.00
increase blocking fire plug to $10.00
increase handicapped parking to $25.00
increase penalty for late payment to $10.00
Virginia Western Community College endorses this recom-
mendation (see attachment '~").
Downtown Roanoke Incorporated, through its executive
director, also endorses this recommendation (see attach-
ment "C").
Honorable Mayor and City Council
Page 4
Be
Roanoke City Police Department will notify establishments
having designated handicapped parking spaces that are
inadequately signed.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/ms
cc:
City Attorney
Director of Finance
Virginia Western Community College, Mr. Downs, President
Downtown Roanoke Inc., Mr. Hooper, Executive Director
Grandin Road Merchants Association, Mr. Eakin, President
September 16, 1986
VIRGINIA WESTERN COMMUNITY COLLEGE
3095 Colonial Avenue, S.W., P.O. Box 14045, Roanoke, Virginia 24038, Phone: 703/982-7311
OFFICE OF THE PRESIDENT ~~.~
Mr. David Hooper
Chief of Police
City of Roanoke
309 Third Street
Roanoke, Virginia
24011
Dear Chief Hooper:
Virginia Western Community College appreciates the
work that the city does in helping us to maintain
good parking rules at the college.
You can be assured that we will support whatever
fines or other penalties the city may choose to
assess on our campus.
Sincerely,
Charles L. Downs
President
CLD/dm
Virginia Western Community College is an Equal Opportunity/Affirmative Action Institution. · Virginia Community College System
September 9, 1986
GUY W. BYRD
Bank of Virginia
PresMenl
H. LAWRENCE DAVIDSON
ROBERT WHOOPER
Executive Directo(
Mr. George C. Snead, Director
Administration and Public Safety
City of Roanoke
Room 354 Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Dear Chip:
Just a note to lend my full support to your proposal to raise
parking fines within the City.
As you know, overtime parking in downtown on-street spaces has
been a particularly vexing problem for us and -- even with
multiple ticketing -- the present low fines have contributed
to abuse of time limits and greatly reduced the turnover needed
in these spaces. I have no sympathy for the many habitual
offenders we seem to have.
I also must mention that the City's Parking Committee has dis-
cussed the raising of these fines with the extra revenue going
into a trust fund for the construction of more parking facilities
downtown. This -- obviously -- is important and adds even more
to our support.
I will bring this matter to the attention of our Board at its
next meeting in the hope of gaining formal support. If this
is secured, I will notify you immediately in writing.
Sincerely,
Robert W. Hooper
Executive Director
RWH:nbk
DOWNTOWN ROANOKE, INCORPORATED
410 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011 · (?03) 342-2028
Office o~ ~e ~y ~e~
October 13, 1986
File #207-45U
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28359, authorizing the exe-
cution of an option and deed for the sale of 28.1 acres of land
in the Roanoke Centre for Industry and Technology to Nicholas F.
Taubman, which Ordinance was adopted by the Council of the City
of Roanoke on first reading on Thursday, September 25, 1986, also
adopted by the Council on second reading on Monday, October 6,
1986, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, C~vlC
City Clerk
MFP:se
Enc.
cc:
Mr. John W. F. Haner, Attorney, P. O. Box 4151, Roanoke,
Virginia 24015
Mr. Nicholas F. Taubman, Advance Auto, 802 Kerns Avenue,
S. W., Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Earl B. Reynolds, Jr., Assistant City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development and Grants
Chief of Community Planning
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room4,56 Mun~lpol~lldl~ 215 ~urchA¥~'~e,S.W. Roanoke,~24011 (703)98~-25,41
Mr. W. Robert H~b~
Page 2
Octob~ 13, 1986
cc: Ms. Deborah J. Moses, Chief, B~ngs and Collectio~
*Added to carbon copi~ on November 16, 1987.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The ~th day of October, 1986.
No. 28359.
VIRGINIA,
AN ORDINANCE authorizing the execution of an option and deed
for the sale of 28.1 acres of land in the Roanoke Centre for Indus-
try and Technology to Nicholas F. Taubman.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Mayor and the City Clerk be, and each is hereby autho-
rized and empowered, respectively,, to execute on behalf of the City
and to seal and attest an option for the sale of 28.1 acres of land
being the as yet unsubdivided parcel of land idenified as Site 7,
within the Roanoke Centre for Industry and Technology, to Nicholas F.
Taubman, for the sum of $210,750; the said option to expire on March
31, 1987, unless sooner exercised, to be
$1,000, which may be credited towards the
subject to the other terms and conditions
City Manager's report to Council dated September 25,
shall be approved as to form by the City Attorney.
2. The Mayor and the City Clerk, be, and each
for the consideration of
purchase price, and to be
set out and described in the
1986; the option
is hereby autho-
rized and empowered, respectively, to execute on behalf of the City
and to seal and attest the City's deed of conveyance of the fee
simple title to said property if and when the said option is exercised
in compliance with its terms, said deed to contain the appropriate
warranty as determined by the City Attorney and Modern English Cove-
nants of Title; and thereafter the City Attorney is authorized to
tender to Nicholas F. Taubman, or his authorized agent or assigns, the
City's deed in the premises, upon payment of the aforesaid $210,750.
ATTEST:
City Clerk.
RECEI¥£D
CITY CLERICS OFFICE CITY CLERKS OFFICE
Roanoke, Virginia
September 2S, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Land Option - Roanoke Centre for Industry and Technology
I. Background:
The City of Roanoke is being asked to grant an option to
purchase 28.1 acres of land (see attached map) to Nicholas F.
Taubman. The proposed project entails construction of a
150,000 square feet distribution center for Advance Auto
costing $5,000,000, and involves the creation of approximately
100 initial new jobs at the site and 8__0 additional new jobs
in Advance offices city-wide.
Option would be for $1,000 and would expire on March 31, 1987.
Purchase price for the parcel would be $7,500 per acre, or
$210,750 total.
Conditions of Sale include: the extension of utilities and
roadway to the site, the grading of the site, and relocation
of the road to Blue Hills Golf Club. The City will have five
months to complete work before closing on the property.
Advance is providing the City with a letter of credit to cover
the grading costs should they not go forward with the project
once we have completed our work.
II. Issues:
A. Timin$.
B. Economic Development Prosram.
III. Alternatives:
Authorize the City Manaser to execute an option with Nicholas
F. Taubman, for purchase of 28.1 acres in the Roanoke Centre
for Industry and Technology.
Timin$ is important to meet Advance's schedule for
construction.
Economic development $oals of the City of Roanoke would
be realized with the addition of over 180 new jobs within
the firm city-wide, and the retention of over 200 office
and distribution employees currently employed locally.
B. Do not authorize the City Manager to execute an option for
land in the Roanoke Centre for Industry and Technology.
1. Timin~ of project would be jeopardized.
Economic Development effort in the city would be hurt
with the loss of over 200 existing jobs.
IV. Recommendation:
It is recommended that City Council adopt Alternative "A" which
will authorize the City Manager to execute an option, attached in
draft form, with Nicholas F. Taubman, for 28.1 acres of land in the
Roanoke Centre for Industry and Technology.
DE/WRH:kds
CC:
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
City Engineer
Chief, Economic Development and Grants
Grants Monitoring Administrator
ENTRE
~RY AND TECHNOLOGY
BLUE HILLS. GOLF. CLUB' '
I . ~ ,,. , ~ ~' ' ' .~)I V -
FOOD TOWN
~ '. US 460
ATTACHMENT
EXHIBIT A
STATE8MAN COOPER SITE
INDUSTRIAL PARK
JOHN W. F, HANER
This OPTION made this day of , 1986, by
the CITY OF ROANOKE, VIRGINIA, hereinafter called the "Optionor", and
NICHOLAS P. TAUBMAN, hereinafter called the "Optionee".
WITNESSETH :
1. Grant of Option. In consideration of the sum of One
Thousand Dollars {$1,000.00) cash paid by Optionee to Optionor, receipt
whereof is hereby acknowledged, Optionor hereby grants to Optionee
the exclusive option to purchase the premises more particularly set
forth in Paragraph 2 of this Option.
2. Description of Optioned Premises. The optioned property
is described as follows=
Site 7, as yet unsubdivided, within the Roanoke
Centre for Industry and Technology, consisting
of 28.1 acres, more particularly described on the
map attached hereto labeled Exhibit A, and
incorporated by reference herein, together with
all easements, right-of-ways, water rights and
appurtenances thereto belonging (the "Property").
3. Expiration Date. If not sooner exercised, this Option
shall expire on March 31, 1987, and thereafter shall be null and void.
4. Purchase Price. The purchase price of the Property shall
be Two Hundred Ten Thousand Seven Hundred and Fifty Dollars
($210,750.00), payable at closing. The sum paid for this Option shall
be credited on account of the total payment to be made on the closing
as provided herein.
5. Failure to Exercise Option. If Optionee does not exercise
this Option as herein provided, then all monies paid by Optionee shall
JOHN W. F. HANER
A~FORNE¥ AT LAW
be retained by Optionor, free of all claims by Optionee, and neither
party shall have any further rights or claims against the other.
6. Exercise of Option. Notice of the exercise of this Option
shall be given to Optionor in person or by mailing a copy thereof,
postage prepaid, addressed to Optionor, at the address specified below
or at such other address that Optionor shall hereinafter specify in
writing delivered to Optionee. If this Option is exercised (in
accordance with its terms), Optionor shall sell and convey the Property
to Optionee, and Optionee shall purchase and accept the Property from
Optionor, on and subject to the terms and conditions contained in this
agreement.
7. Conditions of Sale. The sale and conveyance of the
Property shall be subject to the following:
(a) Present and future laws, ordinances, regulations,
restrictions, or orders of any federal, state, county, or municipal
government or of any public authority, including, without limitation,
zoning and any other restrictions imposed by governmental authority.
(b) The Property being zoned LM-Light Manufacturing,
prior to the date of closing.
(c) Facts that would be disclosed by an accurate survey.
(d)~ Optionee having obtained a commitment for industrial
revenue bond funding for development of the Property in the amount
of $5,000,000 prior to the date of closing.
(e) Optionor having extended Blue Hills Drive from
its terminus existing as of the date of this Option to provide a public
right-of-way from U.S. Route 460 for ingress and egress to and from
2
JOHN W. F. HANER
AT'FORNE¥ AT L~W
the Property prior to the date of closing. The Optionor shall, prior
to Optionee completing its improvements to the Property, improve the
extension of said Blue Hills Drive to specifications no less than those
employed in constructing the presently existing portion of said roadway,
and, furthermore, shall erect lights along said roadway consistent
with the pattern of lighting presently existing.
(f) Optionor having provided by the date of closing
for the extension to Optionee's building site of all storm drains,
sanitary sewer and water service necessary for Optionee to begin its
improvements to the Property.
(g) Optionor having graded the Property to conform
to Optionee's site and grading plan for construction. Optionor's grading
of the Property shall conform to elevations set out on Optionee's grading
plan ~ two feet. Optionor shall have the right to approve Optionee's
grading plan, such approval not to be unreasonably withheld. Optionor's
total financial obligation under this subsection (g) shall not exceed
$570,000; provided, however, that prior to commencing such grading
Optionor shall obtain Optionee's approval of the grading costs, such
approval not to be unreasonably withheld. Optionee shall be responsible
for all grading costs in excess of $570,000.
(h) To the extent Optionor is not required to expend
$570,000 on grading the Property pursuant to paragraph 7(g) hereof,
Optionor shall expend the balance of said $570,000 prior to the closing
on permanent structures required in connection with a storm drainage
retention pond on the Property and/or out'all therefrom to a storm
drainage system located off the Property. 0ptionee shall be responsible
for all costs of said permanent storm drainage structures to the extent
3
Optionor is not responsible under this subparagraph.
(i) Optionor having relocated and removed from the
Property the right-of-Way and easement for the purpose of ingress and
egress over the private road leading from Virginia State Route No.
812 (commonly known as Mason Mill Road) over and through the Property
to the clubhouse of Blue Hills Golf Corporation, as established in
the deed dated October 2, 1967, from Clement D. Johnson and Lutie M.
Johnson, his wife, to Blue Hills Golf Corporation, recorded in Deed
Book 904, page 573, of the records of the Clerk's Office of the Circuit
Court of the County of Roanoke, Virginia.
(j) The conveyance shall be subject to the Deed of
Restriction setting forth certain restrictive covenants for the Roanoke
Centre for Industry and Technology, recorded in Deed Book 1495, page
1797, of the records of the Clerk's
the City of Roanoke, Virginia.
(k) Rights-of-way, easements,
or that an accurate
construction of roads,
lines, and drainage.
(1) All
land-use tax assessment
Office of the Circuit Court of
survey or inspection would
railroads, public utilities,
or conveyances of record
disclose for roads,
telephone and power
roll-back real estate taxes arising out of
with respect to the Property the liability
for which, if any, shall be assumed by Optionor.
8. Title. Optionor warrants that it has fee simple title
to the Property. Optionee, at its own expense, shall order a title
insurance policy, including a title binder, in the amount of the purchase
price issued by a national title insurance company acceptable to
4
JOHN W. F. HANER
A'~TOF~N£y AT
Optionor. Such title policy shall reveal insurable and marketable
title in Optionor and shall he free from all standard ALTA exceptions.
In the event the binder reflects defects or other conditions which
would prevent conveyance of an insurable and marketable title to Optionee
or prevent Optionee's contemplated use of the Property, Optionee shall
advise Optionor and Optionor shall, at its Option, either (i) cancel
this Option by written notice
pursuant to this Option shall
provided pursuant to paragraph
to Optionee, whereupon all monies paid
be refunded and the Letter of Credit
11 of this Option shall be cancelled,
or (ii) proceed diligently at its expense to clear title to the Property
within ninety (90) days from such notice. In the event title to the
Property shall not prove marketable within ninety (90) days, Optionee
shall have the option of demanding and receiving back the earnest money
deposit and cancellation of the Letter of Credit provided pursuant
to paragraph 11 of this Option and shall be released of all obligations
hereunder.
9. Conveyance. At the closing Optionor shall deliver a
General Warranty deed with English Covenants of Title conveying a fee
simple title to the Property to Optionee, subject to all conditions,
reservations, restrictions and easements of record, duly executed in
form for recording by Optionor's Mayor and attested by Optionor's Clerk.
The deed shall be prepared at the expense of Optionor.
10. Closing. The closing shall be held at a time of
Optionee's selection within 180 days after 0ptionee gives Optionor
notice of its intent to exercise this Option; subject, however, to
Optionor having within said time fulfilled all of its obligations set
5
JOHN W. F. HANER
forth in paragraph 7 of this Option to be by Optionor fulfilled by
the date of closing. Closing shall take place in the office of Optionor
or some other mutualy agreeable place.
11. Letter of Credit. Pursuant to paragraphs 7(g) and 7(h)
of this Option, Optionor has agreed to expend up to $570,000 to grade
the Property to conform to Optionee's site and grading plan and to
offset the costs of permanent structures in connection with any required
storm drainage retention pond on the Property. In the event 0ptionee
fails to erect the improvements which it presently contemplates erecting
on the Property after such grading work and storm drainage structures
are erected, Optionor will have suffered a loss. In order to protect
Optionor against such loss, Optionee shall provide Optionor with an
irrevocable Letter of Credit upon the terms and conditions hereinafter
set forth within five (5) days after Optionor has given notice to
Optionee that Optionor intends to commence such grading, but in no
event prior to Optionee having exercised this Option. Such Letter
of Credit shall be in favor of Optionor drawn on a national bank approved
by Optionor, such approval not to be unreasonably withheld, in the
amount of $570,000. Such Letter of Credit shall be in the form required
by the issuing bank and shall contain all of the terms and conditions
set forth in this paragraph 11. The Optionor shall have no obligation
to commence such grading until it is in receipt of such Letter of Credit.
Such Letter of Credit shall be paid upon presentation of an Affidavit
of Optionor's City Manager that Optionee has not erected improvements
on the Property by December 31, 1988, having a total cost of at least
equal to the amount of the Letter of Credit and stating the expenditures
6
actually made by Optionor in performance of its obligations under
paragraphs 7(g) and 7(h) of this Option Agreement; provided, however,
that Optionor shall give Optionee ten (10) days notice of Optionee's
intent to present such Letter of Credit for payment, together with
a copy of such Affidavit. Said Affidavit shall not be presented at
any time if Optionee has its improvements under construction and is
proceeding in good faith and due diligence to completion, provided
such due diligence extension shall not be granted beyond one (1) year
after December 31, 1988, and such Affidavit may be presented at any
time after that date. Payment shall be made under the Letter of Credit
in the amount so stated in the said Affidavit, up to the full amount
of the Letter of Credit. Such Letter of Credit shall be maintained
by Optionee until January 2, 1990, unless Optionor shall sooner agree
to the cancellation of said Letter of Credit, which cancellation shall
be permitted upon Optionor being presented with a certification of
Optionee's architect, or contractor if no architect, that Optionee
has erected improvements on the Property having a total cost of at
least equal to the amount of the Letter of Credit. Upon receipt by
Optionor of such certification, Optionor shall forthwith return the
Letter of Credit to Optionee and shall concurrently furnish Optionee
with a letter on the letterhead of the Optionor, addressed to the bank
issuing the Letter of Credit and executed by the Optionor's City Manager,
stating the Letter of Credit is cancelled.
12. Assignment. This Option is not assignable by Optionee
except to Advance Stores Company, Incorporated'.
13. Prorations. Taxes, except for roll-back real estate
7
JOHN W. F, HANER
taxes, rent and escrow deposits, if any, shall be prorated as of the
date of closing.
14. Right to Survey and Make Test Borings. Optionee may
at any time prior to the exercise of this Option, or after exercise
of this Option and prior to closing, enter upon the Property for the
purpose of surveying the Property or making test borings or for the
purpose of inspecting and investigation. Optionee will reimburse
Optionor for any damage to crops, fences, roads or other items on the
Property as a result of actions of the Optionee.
15. Real Estate Broker. The parties agree that no broker
or finder brought about this transaction.
16. Risk of Loss. All risks of loss or damage to the Property
by fire, windstorm, casualty, or other cause is assumed by Optionor
until closing. In the event of substantial loss or damage to the
Property before closing, Optionee shall have the option of either
terminating this Option and recovering the deposit made, and cancellation
of the Letter of Credit provided pursuant to paragraph 11 of this Option,
or affirming this Option, in which event Optionor shall assign to
Optionee all of Optionor's rights under any policy or policies of
insurance applicable to the Property.
17. Entire Agreement. This Option constitutes the entire
agreement between the parties. No representations, warranties, or
promises pertaining to this Option or the Property have been made by,
or shall be binding on, any of
in this Option. This Option may not
an agreement in writing signed by the
of any such change is sought'.
the parties except as expressly stated
be changed orally but only by
party against whom enforcment
JOHN W, F. HANER
18. Notices. Any notice or demand under this Option shall
be sent by registered or certified mail as follows: To Optionor, c/o
W. Robert Herbert, City Manager, Room 364, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011; and To Optionee at Post Office Box 2710,
Roanoke, Virginia 24001.
19. Survival of Terms. None of the terms of this Option
Agreement shall survive the closing except for the terms set forth
in paragraphs 7(e), 7(f), 7(g), 7(h), 7(i) and 11, which shall survive
the delivery and acceptance of the deed.
20. Construction. The interpretation, construction, and
performance of this Option shall be governed by the laws of the
Commonwealth of Virginia.
21. Benefit. This Option shall inure to the benefit of
and shall bind the heirs, personal representatives, successors and
assigns of the respective parties.
ATTEST:
WITNESS the following signatures and seals:
OPTIONOR:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By.
Noel C. Taylor, Mayor
OPTIONEE:
NICHOLAS F. TAUBMAN
Nicholas F. Taubman
(SEAL)
9
JOHN W, F. HAN£R
STATE OF VIRGINIA AT LARGE
CITY OF ROANOKE, to-wit:
I, , a Notary Public in and
for the State aforesaid, do hereby certify that NOEL C. TAYLOR and
MARY F. PARKER, Mayor and City Clerk respectively, of the City of
Roanoke, Virginia, a municipal corporation, whose names are signed
to the foregoing Option bearing date of , 1986, on behalf
of the City of Roanoke, has acknowledged the same before me in my
jurisdiction aforesaid.
GIVEN under my hand this day of
My Commission expires:
, 1986.
STATE OF VIRGINIA AT LARGE
CITY OF ROANOKE, to-wit:
I,
Notary Public
, a Notary Public in and
for the State aforesaid, do hereby certify that NICHOLAS F. TAUBMAN,
whose name is signed to the foregoing Option bearing date of
, 1986, has acknowledged the same before me in my
jurisdiction aforesaid.
GIVEN under my hand this __ day of , 1986.
My Commission expires:
Notary Public
10
Office of the City Clerk
October 13, 1986
File #9
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attachin'g copy of Ordinance No. 28366, authorizing the
renewal of a lease agreement between the City and Emery Air
Freight Corporation for space in the Airport air cargo building
at the Roanoke Regional Airport, Woodrum Field, upon certain
terms and conditions, which Ordinance was adopted by the Council
of the City of Roanoke on first reading on Thursday, September
25, 1986, also adopted by the Council on second reading on
Monday, October 6, 1986, and will take effect ten days following
the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
E~lc.
cc:
Emery Air Freight Corporation, Roanoke Regional Airport,
Woodrum Field, Roanoke, Virginia 24012
Mr. Jack C. Smith, Chairman, Airport Advisory Commission,
14 West Kirk Avenue, S. W., Roanoke, Virginia 24011
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Robert C. Poole, Manager, Airport
Ms. Deborah J. Moses, Chief of Billings and Collections
Room 456 Municipal Building 215 C~urch Avenue, $.W. Roanoke. Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28366.
VIRGINIA,
AN ORDINANCE authorizing the renewal of a lease agreement be-
tween the City and Emery Air Freight Corporation for space in the
Airport air cargo building at the Roanoke Regional Airport.
Woodrum Field, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are hereby authorized to execute
and attest, respectively, on behalf of the City a lease renewal
agreement with Emery Air Freight Corporation providing for the
lease of 1,809.12 square feet of floor space in the Airport air
cargo building for a term of three years beginning September 1,
1986, with an option for an additional term of two years at the
mutual agreement of
for cancellation by
at a rental rate of
form approved by the City Attorney, and
terms and conditions as are approved and
Manager.
the parties, said lease agreement to provide
either party upon ninety days written notice.
$9,787.34 per year, said agreement to be in
to contain such other
required by the City
ATTEST:
City Clerk.
CITY CLER'~S OFFICE
Roanoke, Virginia
September 25, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Emery Air Freight Corporation - Lease Renewal
The attached staff report was considered by the Airport Advisory
Com~nission on Monday, September 8, 1986.
Your Commission concurs in the staff recommendation that Council
approve alternative "A" of the report, renewing the lease for a term of
three years with an option for an additional term of two years.
JCS:csp
Attachment
~spectfully sub~tted,
ack C. Smith,
~irport Advisory Commission
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Airport Manager
INTERDEPARTMENT COMMUNICATION
DATE:
TO:
FROM:
August 14, 1986
Airport Advisory Commission thru Mr.~~
Robert C. Poole, Airport Manager
SUBJECT: Emery Air Freight Corporation - Lease Renewal
I. Back,round:
Ae
Emery Air Freight leases 1,809.12 square feet of floor space in
the airport air cargo building under a lease agreement dated
September 1, 1976, as amended. Square foot rental is $4.50 per
square foot or $8,141.04 annually.
Present lease authorized by Ordinance No. 25756 dated 28 September
1981, is for a term of five years from September 1, 1981, to
August 31, 1986.
C. Lease renewal was requested by Emery in letter dated March 6,
1986.
II. Issues in order of consideration:
A. Air freight service
B. Financial return
C. Terms of lease
D. Airport master plan
III. Alternatives:
ae
Commission approve lease renewal for Emery Air FreiKht Corporation
for a term of three years beginning September 1, 1986, with an
option for an additional term of two years if mutually agreeable
by the parties on August 1, 1989.
Air freight service by Emery at Roanoke Regional Airport
during past year generated 77,113 shipments at 3,500,000
pounds with a revenue of $2,788,287.
Financial return to airport would increase approximately 20~
from adjusted square foot rental based on the rise in the
Consumer Price Index from June 1981 to May 1986. Annual
rental increase of $1,650.36.
Page 2
Terms of lease include that Emery pay all utilities and
facility be utilized only for air freight operation. Lease
to be approved in form by the city attorney.
Airport master plan, Phase I (1985-1990) proposes new air
cargo complex. New lease agreement to allow cancellation
by either party with 90 days notice.
B. Do not approve new lease a~reement with Emery Air Freight.
1. Air freight service availability on airport would be de-
creased.
2. Financ,ial return from rental would be lost until space is
leased.
3. Terms of lease would not be an issue.
4. Airport master plan for new cargo facility would not be an
issue.
IV.
Recommendation - Commission approve Alternative "A" and recommend
further approval by City Council for the execution of a new lease
agreement at $5.41 per square foot or $9;787.34 per year.
RCP:csp
CC:
City Attorney
Director of Finance
Director of Utilities & Operations
Philidelph~ Regionil Office CPI Annmancem4nt
Full oil 7/ .................... II].J
· ~)tlwr fueTS ?/ ................. 381.6
485.4 41&.O 410.7
587.0 S~2.3 77~).3
October 13, 1986
File #9
Mr. W. Robert Herbert
City Manager
Roanoke, Virgini2
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28367, authorizing the
renewal of a lease agreement between the City and Billy R. Neely
and Clydis M. Neely of 3.63 acres of City property adjacent to
the Roanoke Regional Airport, Woodrum Field, upon certain terms
and conditions, which Ordinance was adopted by the Council of the
City of Roanoke on first reading on Thursday, September 25, 1986,
also adopted by the Council on second reading on Monday, October
6, 1986, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc:
Mr. and Mrs. Billy R. Neely, 4540 Loch Haven Drive, N. W.,
Roanoke, Virginia 24019
Mr. Jack C. Smith, Chairman, Airport Advisory Commission,
14 West Kirk Avenue, S. W., Roanoke, Virginia 24011
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Robert C. Poole, Manager, Airport
Ms. Deborah J. Moses, Chief of Billings and Collections
Room456 Munlclpall~JIIdlng 215 C~urch Avenue, S.W.l~:~lnoke, VlrcjInlo2,40,1t (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of October, 1986.
No. 28367.
VIRGINIA,
AN ORDINANCE authorizing the renewal of a lease agreement
between the City and Billy R. Neely and Clydis M. Neely of 3.63
acres of City property adjacent to the Roanoke Regional Airport.
Woodrum Field, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and
attest, respectively, on behalf of the City, a renewal of the
lease agreement dated July 2, 1981, between the City and Billy R.
Neely and Clydis M. Neely, providing for the lease of 3.63 acres
of City property adjacent to the Roanoke Regional Airport,
Woodrum Field, said lease term to be for a period of five years
at a monthly rental rate of $489.00, and to commence as of
July 1, 1986; such lease to be in form approved by the City
Attorney and to contain such other terms and conditions as are
approved and required by the City Manager.
ATTEST:
City Clerk.
RECEII~' EO
CITY CLERt~,'5 OFFICE
'86 SEPlO P?:P
Roanoke, Virginia
September 25, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Circle "T" Mobile Home Community - Lease Renewal
The attached staff report was considered by the Airport Advisory
Commission on Monday, September 8, 1986.
Your Commission concurs in the staff reco~nendation that Council
approve alternative "A" of the report, renewing the lease for a term of
five years and adjusting the monthly rental to reflect an 8.6 percent
increase, from $450.00 to $489.00 per month.
JCS:csp
Attachment
CC:
~espectfully submMed,
Virport Advisory Commission
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Airport Manager
INTERDEPARTMENT COMMUNICATION
DATE:June 20, 1986
TO: Airport Advisory Conm~tssion thru Mr.//. ~,, ~He~r~ery/
FROM.' Robert C. Foole, Airport Manager
,~--
SUBJECT: Circle "T" Mobile Home Community - Lease Renewal
II.
III.
Background:
A. Circle "T" Mobile Home Cormmunity operated by Billy R. and Clydis
M. Neely, jointly lease from the City 3.63 acres of Roanoke
Regional Airport property.
B. Property is located on north side of Airport, fronting Route 117
and Thirlane Road, N.W.
C. Present lease authorized by Ordinance No. 25622, as amended, was
for a term of five years from July 1~ 1981~ to June 30~ 1986.
D. Continuation of lease was requested by Billy R. Neely by letter
dated March 21~ 1986.
Issues in order of consideration:
A. Land use.
B. Financial return.
C. LeKal.
Alternatives:
A. Commission approve lease renewal for Circle "T" Mobile Home
Community for 3.63 acres of Airport land.
1. Land use is compatible with Airport and area is not in new
Airport Master Plan for expansion or improvements.
2. Financial return in rental would continue at increased
monthly rate.
3. Legal provisions'for lease renewal would be met.
Commission not approve lease renewal for Circle "T" Mobile Home
Community.
1. Land use for other rental would be limited due to close
proximity to runways.
Page 2
2. Financial return would cease until other use could be con-
tracted.
3. Legal provisions for other land use is unknown.
IV. Recommendations:
RCP:csp
CC:
Commission approve alternative "A" for a term of five years, and
Ad.lust monthly rental to reflect an 8.6 percent increase in
Consumer Price Index (CPI) from last rental increase, July 1983 to
date, from $450.00 to $489.00 per month.
Recommend approval by City Council.
City Attorney
Director of Utilities & Operations
Director of Finance