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HomeMy WebLinkAboutCouncil Actions 09-25-8628352 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL September 25, 1986 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. A2.~ ~t~. The invocation will be delivered by the Reverend James P. Beatty, Pastor, St. Paul A.M.E. Church, Blacksburg, Virginia. Pr~e~:. of The Pledge of Allegiance to the Flag of the America will be led by Mayor Noel C. Taylor. United States e BID OPENINGS A. Bids for the Round Hill Pump Station. Five bi~ we~erefeyutedto a committee composed of M~s~. ~d, Cl~b~man, Kiser and Huffine. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIREU, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 C-3 C-4 Minutes 'of the regular meeting of Council held on Monday, August 25, 1986. RECOMMENDED ACTION: Dispense with the reading thereof approve as recorded. and A communication from J. Oliver Stein tendering his resigna- tion as a member of the Board of Adjustments and Appeals, Building Code, effective September 30, 1986. RECOMMENDED ACTION: Accept resignation with regret and receive and file communication. A report of the City Manager with regard to a community meeting with residents of the Norwood Street area. RECOMMENDED ACTION: Receive and file· Annual report of the Board of Directors of-the Western Virginia Foundation for the Arts and Sciences· RECOMMENDED ACTION: Receive and file· (1) ® C-5 C-6 C-7 Qualification of Wilburn C. Dibling, Jr., as City Attorney, William L. Brogan as Municipal Auditor, Joel M. Schlanger as Director of Finance, and Mary F. Parker as City Clerk, for terms of two years each beginning October 1 1986, and ending September 30, 1988. ' RECOMMENDED ACTION: Receive and file. Qualification of Beverly T. Fitzpatrick, Jr., Stanley R. Hale and W. Robert Herbert as members of the Economic Development Commission for terms each ending August 10, 1989. RECOMMENDED ACTION: Receive and file. Qualification of Hallie B. Albergotti as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term of four years ending August 31, 1990. RECOMMENDED ACTION: Receive and file. Requ~t of the Mayor for an Executive S~sion to dise~s a p~onn~ matter. Requ~t of the City Attorn~ for an Executive S~sion to diac~s a mat~er of disposi~io GULAR AGEN~of pu61~ly h~Id property Hearing of Citizens Upon Public. Matters: a. Request to present an informational update on behalf of the Roanoke Valley Convention and Visitors Bureau· Peter W. Kipp, President, and Michael L. Ramsey, Executive Director, Spokesmen· No ao_~C~on. Petitions and Communications: a. A communication from the Roanok'e City School Board requesting that $257,977·00 be temporarily transferred from the Schools' Building Modernization and Renovation Capital Fund account to a Capital Fund account for the purchase of school buses and school activity vehicles. Adopted Ord~Lnance 28352 17-0). b. A communication from the Roanoke City School Board requesting the appropriation of funds to various school accounts. Adopted Ordinance No. 28353 (7-0). Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: A report with regard to the adoption of Volume II {Building Maintenance Code) of the Uniform Statewide Building Code, effective October 1, 1986. Adopted Ordinance No. 28354 (7-0) and Ordinance No. 28355 [7-0~ on first reading. (2) A report recommending an increase in parking ticket fines. Adopted 0r~ce No. 28356 (7-0) on firat reading. e A report recommending authorization to execute a Grant Agreement with the U. S. Department of Housing and Urban Development accepting lg86 Rental Rehabilitation Program funds, and a Memoranda of Understanding with the Roanoke Redevelopment and H~msing Authority for administration of the program· Adopted Ordinance No. 28357 (7-03. A report recommending the appropriation of state approved funds, in the amount of $5,500.00, to the Commonwealth Attorney's budget for the purchase of office equipment. Adopted Ordinance No. 28358 (7-03. 5. A report recommending authorization to execute an option with Nicholas F. Taubman for the purchase of 28.1 acres of land in the Roanoke Centre for Industry and Technology for construction of a new distribution center for Advance Auto· Adopted Ordinance No. 28359 (7-03 on first reading. 6. A report with regard to automobile mileage reimburse- ment. Adopted Resolution No. 28360 (7-0). 7. A report with regard to a Resolution of support for state funding for Total Action Against Poverty in the Roanoke Valley, Inc. Adopted R~o£u~Lon No. 2836l (7-0). 8. A report with regard to the purchase of word processing equipment, and the rejection of certain bids. Adopted Ordinance No. 28362 [7-03 and Ordinance No. 28363 (7-0). Reports of Committees: A report of the committee appointed to tabulate bids received for Roanoke Sports Complex, Maher Field improve- ments. Mr. Robert A. Garland, Chairman. A~pted Ordin~J~ce No. 28364 (7-0) and Ordinance No. 28365 (7-0). A report of the Airport Advisory Commission recommending that the lease of Emery Air Freight Corporation for 1,809.12 square feet of floor space in the airport air cargo building be renewed for a term of three years with an option for an additional term of two years. Mr. Jack C. Smith, Chairman· Adopted Ordinance No. 28366 (7-0) on first reading. A report of the Airport Advisory Commission recommending that the lease of Circle "T" Mobile Home Community for 3.63 acres of Roanoke Regional Airport property fronting Route 117 and Thirlane Road, N. W., be renewed for a period of five years and the monthly rental be increased from $450.00 to $489.00. Mr. Jack C. Smith, Chairman· Adopted Ordi~nc¢ No. 28367 (7-0) on first reading. (3) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28339, on second reading, rezoning a certain tract of land containing 2.21 acres, located at Woodbridge Avenue and Peters Creek Road, N. W., designated as a por- tion of Official Tax No. 6141403,--from RG-1, General Residential District, to C-2, General Commercial District, subject to certain proffered conditions. Adopted Ordi~ce No. 28339 (7-0). b. Ordinance No. 28340, on second reading, rezoning a tract of land fronting on Shenandoah Avenue, N. W., designated as Official Tax No. 2720602, from C-2, General Commercial District, to LM, Light Manufacturing District, and a portion of a tract of land located on Westside Boulevard, N. W., designated as Official Tax No. 2720601, from RS-3, Single Family Residential District, to LM, Light Manufacturing District, subject to certain proffered conditions. Adopted Ordinance No. 28340 (7-0). c. Ordinance No. 28341, on second reading, permanently vacating, discontinuing and closing a portion of Plateau Road, S. E., bounded by certain tracts of land designated as Offfcial Tax Nos. 4440710, 4440711, 4440712, 4440729, 4440730 and 4440731. Ado)sted Ord~Lnance No. 28541 (7-0). d. Ordinance No. 28342, on second reading, permanently vacating, discontinuing and closing a portion of Airport Road, N. W. Adopted Ordinance No. 28342 (7-0). e. Ordinance No. 28344, on second reading, amending and reor- daining §23.1-6, Exceptions to requirement of competitivP _procurement, Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (h), the new subsection exempting selection of services related to the management, purchase or sale of authorized investments of the City of Roanoke Pension Plan from the requirement of competitive procurement. Adopted Ordinamce No. 28344 (7-0). f. Ordinance No. 28346, on second reading, granting a con- ditional permit for an existing structure encroaching over and into the right-of-way of Dawn Lane, S. W., located adjacent to 1715 Dawn Lane, S. W., Official Tax No. 5070326, upon certain terms and conditions. Adopted Ordinance No. 28346 (7-0). g. Ordinance No. 28348, on second reading, granting a revo- cable license for certain encroachments over and into City- owned property located at 324 Campbell Avenue, S. W., bearing Official Tax No. 1011313, upon certain terms and conditions. Adopted Ord~Znance No. 28348 (7-0). (4) 10. Ordinance No. 28349, on second reading, providing for the sale and conveyance of certain City-owned parcels located on Medmont Circle, S. W., and bearing Official Tax Nos. 5130109 and 5130120· Adopted Ordir~ulce No. 28349 (7-01. i. A Resolution relating to a proposed name change for the Commonwealth of Virginia Building. Adopted R~oZu~CLon No. 28368 (4-3, Go, nd, Bowl~ and Mayor Taylor voting--~o). j. A Resolution designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Congress of Cities· Adopted Resolu~6Lon No. 28369 (7-0). Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: H. Joel Kelly, 1113 Penm~ Avenue, S. E., requested th~ Coun~l adopt a measure recog~zing the cont~but~o~ of V~ey M~t~o to elderly and me~y and physically,! handicapped ~izens. The requ~t was referred to th~ City Manager for report to Council. T~y B~x~an, 602 Lest~e Lane, N. £U., addressed the mo~er of flooding in the Peters Creek Road ~ea. The City A~anager adv~ed th~ the D~e~or of Pubic Worh~ would meet with ~i~. Beriman to d~¢~s his concerns. (5) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES FOLDER, OR AT THE CITY CLERK'S OFFICE Office of ~e CJl¥ C]el'~ September 30, 1986 File #15-64 Mr. J. Oliver Stein Hayes, Seay, ltattern and Hattern P. O. Box 13446 Roanoke, Virginia 24034 Dear Mr. Stein: Your communication tendering your resignation as a member of the Board of Adjustments and Appeals, Building Code, effective September 30, 1986, was before the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. On motion, duly seconded and adopted, the communication was received and filed and the resignation was accepted with regret. The Council requested t~at I express its sincere appreciation for the many services you tlave rendered to the City of Roanoke as a member of the Board. Please find enclosed a certificate of appreciation issued by the Mayor on behalf of the members of City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. Ronald H. Miller, Building Commissioner Room456 Munlcll:x~lBuilding 2t5C~urchAwenue, S.W. Roano~e, Vlrginla24011 (703) 98t-2541 ARCHITECTS * ENGINEERS * PLANNERS H. Boyd Dickenson Byrd H. Barksdale, Jr, John R. Hildebrand Eric T. Naschold, Jr. Fletcher F. Bush J. Oliver Stein James M, Strickland, Jr. John P. Bradshaw, Jr. Cecil G. Doyle T, Howard Noel Joseph D. Cronin '86 .rEP 12 1315 Franklin Road, S.W. P, O. Box 13446 Roanoke, Virginia 24034 Phone: (703) 343-8971 lrwx: 7108700459 11 September 1986 The Mayor & Members of City Council c/o City Clerk Room 456 Municipal Building Roanoke, VA 24011 Re: Board of Adjustment and Appeals, Building Code Dear Mayor Taylor and Members of City Council: My membership on the referenced board will expire on September 30, 1986. In as much as I am 65 years old and intend to retire from HSMM early next year, I request that my membership not be renewed. I have enjoyed my two five-year terms of service but believe that the Board can best be served by persons who are actively involved in building design and construction. Based upon my experience on the Board of Appeals it is suggested that my replacement also be an architect. There are also times when the knowledge of an electrical engineer would be helpful. One of these suggestions could be satisfied by appointing Architect Curtis Ratliff; he is now an alternate member. The other could be achieved by appointing an electrical engineer for the alternate position. Thank you for your support and for your favorable consideration of this request. Yours very truly, HAYES, SEAY, MATTERN AND MATTERN · Partner JOS/bwb cc: Mr. Ron Miller Roanoke. VA Greensboro, NC Rockville, MD Virginia Beach, VA Mobile, AL Charleston, SC Guayaquil, Ecuador Office of the City Clerk September 30, 1986 File #66-514 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to a community meeting with residents of the Norwood Street area, was before the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. On motion, duly seconded and unanimously adopted, the report received and filed. was Sincerely, ~ Mary F. Parker, CiqC City Clerk HFP: cc: se Mr. Robert R. Caudle, 4110 Chesterton Street, S. W., Roanoke, Virginia 24018 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Oirector of Finance Mr. William F. Clark, Oirector of Public Works Mr. Charles H. Huffine, City Enginegr Colonel Leonard S. Becker, 1916 Walmann Road, S. W., Roanoke, Virginia 24018 Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 RECE~¥E[~ CITY CLERY, S OFF~CE '86 $EP17 Roanoke, Virginia September 25, 1986 Honorable Mayor Noel C. Taylor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Norwood Street Pursuant to Council's direction, Mr. Clark is presently working with the residents of the Norwood Street area to establish a time and place for a com- munity meeting on this matter. We did not succeed in our initiative to meet with the area residents in time to get this report back on your agenda for September 25. A report will be ready for your consideration on October 13 which was the outside date given to us to accomplish this task. In that I asked Council for permission to bring this matter back on September 25 if possible, I thought I should bring you up-to-date on the status of the project. W. Robert Herbert City Manager WRH/a cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Finance Director Mr. William F. Clark, Director of Public Works Mr. Bob R. Caudle, 4110 Chesterton Street, S. W., Roanoke, VA 24018 Office of the City September 30, 1986 File #109-425 Mr. Richard F. Dunlap Chairman, Board of Directors Western Virginia Foundation for the Arts and Sciences One Market Square, S. E. Roanoke, Virginia 24011 Dear Mr. Dunlap: An annual report of the Board of Directors of the Western Virginia Foundation for the Arts and Sciences, was before the Council of the City of Roanoke at a regular meeting ~eld on Thursday, September 25, 1986. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, Mary F. Parker, CMC City Clerk MFP:se cc: Mr. William S. Hubard, General Manager, Center in the Square, One Market Square, S. E., Roanoke, Virginia 24011 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Room456 MuniclpalBuildlng 215C~urchAve~ue, S.W. Roanoke, Vlrglnla24011 (703)981-2541 CITY OF ROANOKE, VA. September 25, 1986 CITY CLERI~S OFFICE '86 , EP 12 9 98 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Center in the Square Annual Meeting Held September 10, 1986 As your liaison representative to the Board of Directors of the Western Virginia Foundation for the Arts and Sciecnes, I attended the annual meeting of the Board of Directors. Each of the five resident organizations gave presen- tations to the Board on their past year experience and what they expected in the future. The attached annual report is very complete and re- presents both verbally and financially their year's achievements. Should you have any specific questions, I would be most pleased to answer them. JMS:dp CC: ector of Financ~ William S. Hubard, General Manager CENTER IN.THE SQUARE WESTERN VIRGINIA FOUNDATION FOR THE ARTS AND SCIENCES 1986 iCENTERI INEITHE' SQUARE Message From The Chairman Of The Board Officers Center in the Square le a cultural resource and attraction unique in all the country. Nowhere else are five independent arts, history, and science organizations housed under one roof cooperatively pursuing individual programs available to everyone. Center is an inportsct asset and eource of pride for downtown Roanoke and for the entire region. During the year, over 200,000 visitors came to Center in the Square and participated in the vibrant and exciting cultural activities made available by the resident organizations. Center in not junta phyeical ntructure but n valuable creative community for those who work here and participate in its activities. Re are increawingly regarded by others as a model for development of oultura! centers, and we have been visited by representatives of several other communities who are interested in what hen been done st Center in the Square as an example for their own museums, theatres, and arts centers. The many individuals and businesses who have contributed to the creation and maintenance of Center in the Square should feel a strong sense of satisfaction at the beneficial effect their contributions have had on the life of Roanoke and Restern Virginia. Ne on the Center°s Board are particularly grateful for the personal time and effort contributed by all those volunteers who participate in the life of the Center. Nithout them we would not be able to operate. The creative Spark of the volunteers and resident organizations has been the incentive neceanary For Center*e continuing viability. Ny personal thanks to all who have helped this year. Richard F. Dunlsp~ Chairman RICBARD F. DUMLAP, Chairman of the Board Q. FRABK CLENKMT, Chairman, Executive Committee NARY BURORS3, Corporate Secretary DAVID R. 800DR, Treasurer Staff l Western Virginia Foundation For The Arts And Sclencm Board Of Directors Mission Statement HZLLZaN ~ IORaRD, General Hanagnr LZEDA BADE PEaRlS, girentor oF Connunioationn JOSEPH NCCaRTNY, Building Supervisor PaZGE PHELPS STEINKE, Building Coordinator JgDZTN E. DOE#, Secretary SaEDR& LIGET, Bookkeeper LEO EERTOE, accountant aDRXBEEE BELLXEG?OE, Director oF Voluntenra TRAOY EBaD.~ag, Girt Shop Employee NaRY EEAECES DOEBELLY, GiFt Shop Eeployee A~EE FREEZER, GiFt Shop Employee gEORgE B. OaRTLglXIg, SR., Chairman Grand Piano & Furniture Co. G. FRaRK CLENEET, Retired HaRBgR E. D&LEOBSE, Chairnan and CEO Dominion Bankehares Corporation RIOBARD F. DBELAP, Chairnan President, NorFolk & Hestern Railaay Co. SIG#gED B. DaVXDSOE, Retired DaVXD E. GOODE, Treasurer Vice President-Taxation, NorFolk Southern Corporation HRS. E. IOHARD laHHgRSLEY EXLLXaH F. lABEl#S, Chairman and CEO Colonial american Rankshares Corporation BXLLXa# R. EOPXXES, SR., attorney Hartin, BopkLne, Lemon & Carter NXLLXa# S. BURNED, General #anager CEARLES I. LgESFORD, II, Prenident Cbaa. LunnFord Sons & anaoo./Frank B. Ball & Co. oF Va Inc. HRS. LgOEaRD a. NUSE IX)BALD G. SNZTB, President, Roanoke Electric Steel Corp. JOEE T. JE33Eg, President, Roanoke Valley Bietorinal Soniety; attorney, Hoods, Rogern & Hazlegrovn EILLZAN E. POEELL, President, Soienne Huneun President, Salem Tools, Inn. GEORGE E. LOOSE, President, Hill #ountain Theatre President, Frigid Freeze Foods, Inc. TEOHaS D. EBTIERFOORD, Prenident, Roanoke Huneun oF Fine arts; President, Thomas RutherFoord, Inc. R. BRUCE BRADLEY, President, The arts Council oF Roanoke Valley; Vice President and advertising Director, Roanoke Timnn & Rorld Ness JOEL #. SCNLANGER, Liaison Representative City oF Roanoke Direntor oF Finance, City oF Roanoke To nupport art, sinenca, theatre and history in Southaest Virginia a/th our primary emphasis being to ~rovide sound, secure and oomFortable housing rent Free in Center in the Square to organizations nhone main enphenaa are in theme Fields. 'CENTERI IN THEI Message From The General Manager Center in the Square ia thc home OF Mill Mountain Theatre, Roanoke Museum of Fine Arts, The Arts Counel! of Roanoke Valley, The Roanoke Valley Historical Society. and the Science Huaeum of ffestern Virginia. Each organization has its own Board of Directors, its own staff, and creates its own programs. Their facilities here are made possible by the Restern Virgioia foundation for the Arts and Sciences ahich raised 98 millon dollars to remodel, build and equip the Canter. The Foundation provides utilities, maintenance, and security for the building. Center in the Square offices are the operations! arn of the Foundation. The Center is an excellent example of adaptive reuse of mn older commercial building. The renovated 1914 warehouse in joined by a 5-story Atrium to a nme section ahich eontains Hill Mountain Theatre, and the Milline B. Hopkins Planetarium. Center in the Square wan opened to the public in December, 19R3. This pact year wam a good one for operntionally and financially. us both Rhea we began bueinenn we operated as Center in the Square, inc., a subsidiary of our founder, Rentern Virginia Foundation for the Arts and Sciences. The Foundation's ' primary function aaa to solicit donations and to invest and apply these funds to build and operate the Center in the Square building. In March, 1986, Center in the Square, Xnc., was merged into the Foundation. Me are now one corporation under the name of #Center in the Square". During the year, we completed a successful fundraieing campaign by receiving donations and pledgee of more than 92,000,000 to our Endowment Fund. A mm~or part of these funds cema to ua from generous gifts of 9250,000 each from Norfolk Southern and Dominion Rank. Rhea &Il of our pledges are paid, our gndowmmnt Fund should have a balance of more than $2,500,000. Re have set For our Endowment Fund the goal of $10,000,000 am we feel that this amount will be needed to generate sufficient income to support the operation of our facilities and all programs here. Ne will continue to raise funds For our endowment. Further, we are seeking funds to retire our outstanding construction bonds. Our existing construction pledges, when fully paid, mill leave an unpaid bond balance of about 9600,000, which is the sum that we nos are attempting to raise 8o that the bonds can be retired without affecting the balance of our Endo.ment Fund. Operating Expenses For Years Ending June 30, 1985 and 1986 unaudited Highlights Of The Year After many hours of work by a number of persons, se finally have our cooling and heating systems properly balanced and our residents are reasonably comfortable most of the ties. Our energy eanagerment computer is in tune, end ee mill save significantly in future years on energy costs, perhaps as much as 420,000 per year. Through the generosity of our Chairman and Norfolk Southern ae will have nee banner signs for our Campbell Avenue front, ahioh sill be installed in late summer, 1986. Also, se have let a contract to have our facade completed to Batch the balance of our building. Thin sork sill be in tbs area nos occupied by the Roanoke Eeiner Stand. Our operating expenses for this past year sere about 420,000 under budget. Eonever, flood dannge to our building of over 440,000 in unrecoverable repeat expenses occurred in the disastrous flood on November t, 1985. 1986 1985 Salaries 9116,168 492,743 Benefits 12,508 10,651 Utilities 110,766 '123,053 Office Expenses 19,205 26,602 Security 67,793 65,158 Custodial 38,695 34,147 Haintenunee 49 670 31,087 Insurance 12,411 18,950 Promotion 10,828 t5,512 Flood Damage 41,108 0 Other 22,007 10,811 Additional Payments: Interest on Bonds Repayment of Bonds 119,992 4 188,131 700,000 4 350,000 -- City of Roanoke hosted 1300 state delegates of the Virginia Hunicipal League to a Center in the Square reception, 9/23/85. -- Dorothy Gillespie, noted sculptor (horn in Roanoke) presented the Center #ith a major piece of her sork for the Atrium. For one week in October, her temporary 5th floor "studio" and §-stories of scaffolding sere the focal point for observing and participating artists and students from Radford. Rollins, Roanoke College, Roanoke City and County Schools. ~ champagne reception for 400 capped off the installation of "Centered Celebration." (10/6 - 10/9/85). b~ CENTER INOTHE SQUARE -- · Coordinating efforts sith Roanoke City and Roanoke Valley Convention and Visitors Bureau. Center cohosted a "Travel Rriter's Eeekend,' October 19 and 20, 1985. Eight professionals from as far away as Canada, Florida and Colorado participated, launching Center as a highlight of numerous publications, including two travel guidebooks to Virginia and a series of articles in the "Journal" newspapers of northern Virginia. -- · "lffair in the Square," cohosted by Davidsons and Samuel Spigel'e stores as their third annual fundraising event for Center. "Affair" attracted 500 guests and gave Center's Endoament Fund $7,000. This gala event featured entertainnent by SAlton Granger; VPl's Audubon String Quartet, Virginia Roodsind Quintet, Improvisational Theatre and mimes: Karen Branch and Larry Bixler; plus country music on the garage roof, and fashion multi-media show in the Planetariun. (t0/26/85). -- · November 4, 1985. A huge downpour of rain upon already saturated ground caused sidespread flooding in Roanoke. Center's basement, housing telephone and alarn equipment, the Hill Nountain Theatre dressing rooms, eostune storage and sorkroon, was completely underwater. Nuddy eater rose tn the Atrium and through the first floor Gift Shop, Roanoke Huseum of Fine Arts galleries, Hill Hountain Theatre stage and box office. Damages were estimated at 865,000. Hill Hountain Theatre and Roanoke Huseum of Fine Arts were declared eligible for emergency State funds; Center itself sas not eligible. Extensive cleaning and repairs were imnediately begun; Center reopened to the public November 14. -- · Center Soholare, a unique prograa for secondary level students with interest in the per£oraing arts, completed its third year during Fall 1986. Five Salem students, ten Roanoke City students, and ten Roanoke County students sorked sith Director Fays Raggerty, drama teacher at Patrick Beery Righ School. The students attended all performances of Center Stage at Hill Hountain Theatre, and the Roanoke Ballet. Additionally, they attended morning-long aorkshops on different aspects of the performing arts, sith lectures by HHT staff and area college faculty. Funding sas provided by area school divisions. -- · During American Education Reek (November 19-23), Roanoke City Schools' students of music, art and science provided daily lunch hour perfornanees and denonstrations. -- · Determined to celebrate a good holiday season in the afternath of the Flood, Center sorked cooperatively with the Farmer's Harket, City Harket Building, and Roanoke Special Events Committee on a joint publicity effort through John Lambert and Associates. Posters, flyers and public service announcements heralded the first annual "Old Fashioned Eoliday on the Harket." -- · Throughout the month of February, 1986, Center and its individual resident organizations participated in Black Heritage Honth in Roanoke. This Nas enormously successful in communicating to the Black community Center's des/re For their support and participation. All "ticketed" performances sere sell-outs. -- · General Hanager Bill Hubard and Executive Directors Peter Rippe, Jim lyers, Nomeka Sours, Chris Boumes and Gloria Bart participated in sn all-day retreat at Bubard's Smith Hountain Lake cottage to discuss areas o£ mutual concern. George Thorn, Co-Director of ~rts ~dninistration at V.P.I. sas the aediator. Funding sas provided by the Virginia Comaissioa For the ~rts. This sas the second annual retreat, an event established by Bill Bubard. (3/3/86) -- · "Flosere in the Square" heralded the Spring at Center in the Square, thanks to Dominion Trust Company and The Federated Clubs of Roanoke Council of Garden Clubs+ Inc. Combining Dominion Trust's ~nnual Shareholders meeting and the Federated Clubs' standard Floser shoe (headed For national level), this beautiful shoe sss open to the public ~pril 29, 1986. -- · Virginia's Division of ?curies, underssy sith a major national and international ne. marketing effort, spent Hay 9, t986. photographing Center in tbs Square inside and out. The resulting photographs sill be used For nuneroue print adc and publications as .ell as For audio-visual shoes about the glories of Virginia. -- · Carter Burgess, an illustrious Friend oF Center in the Square, hosted an elegant Fundraising dinner For 20 guests on Hay 27, 1986. The evening showcased the resident organizations and ,as both innovative and successful. On June 18, 1986, a similar evening sas held For area legislators sho have been so supportive of our efforts sith the Virginia legislature. ~ portion of this evening For legislstors included a brainstorming and assessment discussion. -- · "Benry St!" encore performances, scheduled by popular demand, took place in Hill Hountain Theatre Hay 28 through June 1. Undereriting was provided by Hiller Brewing Company, by Times-Rorld Corporation and by Bank of Virginia. Tickets For the Five performances .ere sold out in less then 8 hours. The success of this musical history of Bosnoke's Black business and entertainment district prompted production of a stereo television documentary by Blue Ridge Public Television at their studios on June .ith Funding provided by the City's Benry Street Revival Committee. The combined profits From the tso runs of "Renry St!" during February and Hay/June .ere split bet.sen Center in the Square ($6500) and the Benry Street Revival It, Project of the City of Roanoke (9t0,000). Publicity of this project appeared in the July issue of C~¥ and State Orleans, Dallas, San Francisco, Richmond, Va., and Saudi Arabia (Armed Forces publication). Physical Plant Separate service to ten areas of the building was added to the energy management computer during the year, allowing for delivery of heating and air nonditioning only on an "ns-needed" basis. This, plus reprogramming and modifications of exieting boilers, chillers, thermostats and timers, sill result in an estimated savings of $20,000. Bad news.., the flood of November 4, 1985. Center nas not yet two years old when floorsater rose to three and one-half feet in the Atrium and totally inundated the basement areas. Damage to the Center, Nill Nountain Theatre, Roanoke Nueeum of Fine Arts and inventory in the Gift Shop was $65,000 to repair .and/or replace. (Ironically, while the Theatre and Nuseum of Fine Arts were able to obtain relief monies, Center in the Square did not qualify under the existing categories of Federal Emergency Nanagement Agency funding. ... And Good News: In the aftermath of the flood cleanup efforts, Center*s staff and those of the resident organizations pitched in to work together, and a shole nee spirit was born at Center in the Square. The Center, thanks to these connertad efforts, was able to reopen to the public on November 1¢, 1985, not yet 100% cosmetically restored, but back to business for the resident organizations, and in time for its second anniversary. During FY 1985-'86, a complete survey of al~ building security sas made by Center in the Square and Rackenhut Security Corporation, and presented for consideration to the resident organizations. Training and communication with Rackenhut Security officers improved dramatically. In February, 1986, Joseph HcCarthy was appointed Building Supervisor, and Pa/ge Phelps Steinke. Gift Shop Hanager, began additional duties as Center Coordinator for space rental and contractual agreements. Attendance Volunteers Marketing During fiscal year 1985-86, 214,320 visitors were counted coming through the exhibitions and performances by resident organizations of Center in the Square. This total does not include almost 1.000 5th grade students of Roanoke City Schools attending special classes at Roanoke #useum of Fine Arts, nor attendance at special receptions involving Center at-large (an estimated 2500 additional), nor the presence of club members in resident organization facilities after hours. Center sss most heavily attended by residents of the Roanoke Fnlley and southwestern Virginia region, but visitation nas reported fros at least 40 states and from outoide the 0.3. (i.e., England, France, Belgium, Brazil, South Africa, Ireland, South Korea). For the approximately 1850 hours that Center sas open to the public during this fiscal year, the Atrium Information Desk sas manned by a Volunteer force consisting of 41 members of the Athenian Society and 24 Center Volunteers. The Athenian Society's commitment to the Center for '85-'86 also included the services of 3 semen she coordinate the telephone scheduling of the volunteers. In January, 1986, Adrienne ~. Bullington became the Center's first Director of Volunteers, serving 20 hours per seek as an unsalaried professional. Nary Burgess, the elected Secretary of the RVFAS and Sandra Light, Bookkeeper, also continued to volunteer their professional services, each contributing in excess of 20 hours per week. Frank Clement, Chairssn of the Executive Committee, maintains an office at Center'and provides ongoing advisory support from the Foundation. Leo Burton, s retired CPA, donates professional tax and accounting services. In April 1986, a Tour Guide Program was initiated, consisting of 8 trained Volunteer Guides, she provided group visitor services and tours of the overall facility. Advertising and/or descriptive listing for Center in the Square appeared in the Christian Science Nonitor, Blue Rides Parkway Nileoost, Travel Guide for the Shenandoah Valley (SVTA), AAA Tour Guide, revised Nap of Downtown Roanoke, Rand HcNalley Travel Guide, Virqinia Scenic Historvland (Va. Travel Council), ~obil Tour Guide. Roanoke Tribune (Anniversary issue), "Hhat's Happening in Roanoke** telemarketinq, the new brochure produced by Roanoke Convention and Visitors Bureau, and on HSLS-TV t0, RDBJ-TV 7, and RSET-TV 13. A feature on Center in the Square wan included in s special Shenandoah Valley travel issue o£ the Hew York Post during Spring, 1986. · CENTERI INOTHEI & Feature story on "Henry St!" musical and the Henry Street Revival pro, eot sas carried as an &P sire story such ~ar-flung markets as #es Orleans, Richmond. Va.. Dallas, San Francisco and Saudi &rabia (through an &rned Forces public&tics). SQUARE Promoti on.l effort, invol ving ne.. media, coil.tern1 print materials and/or broadcast public service announeenents anoompnnied Dnvidsons and Spigel's "&FFair in the Square" (October, 1985), Dorothy Gillespie Sculpture Installation (October, 1985), 'Old Fashioned Holiday on the Hnrket" (December, 1985), "~ Celebration of Black Heritage at Center in the Square" (February, 1986), "Floners in the Square" (&pril, 1986), and the original and encore performances OF "Henry St!' (February and Hay/June. t986). Center in the Square nas represented at Travel South Showcase in Virginia Beach (Harsh 18 & 19). Speaking engagements sere Fulfilled by Center Staff and volunteers For the Roanoke Valley Board of Realtors, Kinanie groups, Roanoke Junior League, Lion's Club, Rotary, and Roanoke Valley Hotel Association. Center etaFF and resident organizations provided consultation and Folios-up to lsheville, North Carolina, Johnson City, Tenneeeee, and Charleston, Nest Virginia, groups exploring the possibility of a sinilar Facility For their communities. In-depth orientation sas provided by Center staff and resident organizations to nee Faculty and prospective students of Holline, nee Faculty of Roanoke College and V,P.I., 30 Nelcome Center managers of the Virginia Division of Tourism. and 15 tour brokers from across the U.S. follosing Travel South Shoncase '86. 0-2 Oath or Affirmation of. Q fice State o] Virginia, Cit~l o] Roanoke, to .wi~: I, Wilburn C. Dibling, Jr. ., do solemnly swear (or affirm) that ! will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as City Attorney for a term of two years beginning October 1, 1986, and ending September 30, 1988, according to the best of my ability. So help me God. Subscribed and sworn to before me, this Office of the City Clerk' September 12, 1986 File #15-83 Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia Jr. Dear Mr. DibliRg: At a regular meeting of.the Council of the City of RoanoKe held on Monday, September 8, 1986, you were reelected as City Attorney for a term of two years beginning October 1, 1986, and ending September 30, 1988. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, thiro floor of the Roanoke City Courts Facility, 315 Church Avenue, S. H. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Hary F. Parker, CMC City Clerk MFP:se Eric. Room 456 Munlcipol Building 2t 5 (~urch Av~"~ue, S.W. Roanoke, '~rglnla 24011 (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 8th day of September, 1986, WILBURN C. DIBLING, JR., was reelected as City Attorney for a term of two years beginning October 1, 1986, and ending September 30, 1988. Given under my hand and seal of the City of Roanoke this 12th day of September, 1986. City Clerk 0-2 RECE~ED Oafh or Affirmation of O~ffi~; 0[~-,~r '86 SEP 17 /~10:45 Sta~ oJ Virginia, Oit~l o] Roanoke, ~o.wlt: I, Joel ~. S~h~a~g~ . do solemnly swear (or a~) that I w~l sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impa~ially discharge and perform all the duties incumbent upon me as Director of Finance for a terra of two years beginning O~tober 1, 1986, and ending Sept~ber 30, 1988, Office of the City Cie'k- September 12, 1986 File #15-2 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~lr. Schlanger: At a regular meeting of the Council of the City of Roanoke .held on Monday, September 8, 1986, you were reelected as Director of Finance for a term of two years beginning Uctober 1, 1986, and ending September 30, 1988. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, ~~ Mary F. Parker, crtc City Clerk MFP:se Enc. Room 456 Municipal Building 215 (D'~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 8th day of September, 1986, JOEL M. SCHLANGER was reelected as Director of Finance for a term of two years beginning October 1, 1986, and ending September 30, 1988. Given under my hand and seal of the City of Roanoke this 12th day of September, 1986. City Clerk 0-2 REC.~ ~V~ ~ Oafh or Affirmaflon of e '86 SEP 16 State o~ Virginia, Cirri of Roanoke, to.u~it: I, Willi~ I,. ~ro~an , do solemnly swear (or affirm) that I will sup~rt the Constitution of the United States, ~nd the Constitution of the 8~te of Virginia, ~nd ~t I will f~ithfully Rnd impR~ially discharge ~nd perform MI the duties incumbent upon me ~s ~unicipal Auditor for a term of two years beginning October 1, 19S6, and ending Sept~ber 30, 1968, according to the best of my ability. So help me God. Subscribed and sworn to before ]ne, this_ day of z~ ~,.~ / ~ ?~ Office of the Ci~' Cler~- September 12, 1986 File #15-2 Mr. William L. Brogan Municipal Auditor Roanoke, Virginia Dear Mr. Brogan: At a regular meeting of the Council of the City of Roanoke held on Monday, September 8, 1986, you were reelected as Municipal Auditor for a term of two years beginning October 1, 1986, and ending September 30, 1988. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of RoanoKe, third floor of the Roanoke City Courts Facility, 315 Churc~ Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in t~e capacity to which you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP:se EFIC. Room 456 Municipal Building 215 O'~urch Avenue, S.W. Roonoke, Vlrginlo 24011 (703) 98t-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at the 8th day of September, as Municipal Auditor for a regular meeting of Council held on 1986, WILLIAM L. BROGAN was reelected a term of two years beginning October 1, 1986, and ending September 30, 1988. Given under my hand and seal of the City of Roanoke this 12th day of September, 1986. City Clerk 0-2 Oath or Affirmation of Office State o] Virginia, Cit$t o] Roanoke, to.wit: I, .. ~ary F. Parker · do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I w/Il faithfully and impartially discharge and perform all the duties incumbent upon me ak City Clerk for a term of two years beginning October 1, 1985, and ending September 30, 1988, according to the best of my ability. So help me God. Subscribed and sworn to before me, this cpu Clerk Office of ~e Oty C~erk' September 12, 1986 File #15-38 Ms. Mary F. Parker City Clerk Roanoke, Virginia Dear Ms. Parker: At a regular meeting of the Council of the City of Roanoke held on Monday, September 8, 1986, you were reelected as City Clerk for a term of two years beginning October 1, 1986, and ending September 30, 1988. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Si ncerely , M. St. Clair Deputy City Clerk JMS:se Eflc. Room456 MunlcipalBuilding 215 C~hu,"ch Avenue, S.W. Roanc~e, V1rginla24011 (703)98t-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Judith M. St. Clair, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regu- lar meeting of Council held on the 8th day of September, 1986, MARY F. PARKER was reelected as City Clerk for a term of two years beginning October 1, 1986, and ending September 30, 1988. Given under my hand and seal of the City of Roanoke this 12th day of September, 1986. X Deputy City Clerk September 30, 1986 File #450-15 Mr. James O. Trout Chairman Economic Development Roanoke, Virginia Commission Dear Mr. Trout: This is R. Hale Economic 1989. to advise you that Beverly T. Fitzpatrick, Jr., Stanley and W. Robert Herbert have qualified as members of the Development Commission for terms each ending August 10, Sincerely, Mary F. Parker, CMC City Clerk MFP:se cc: Mr. Brian Grants J. Wishneff, Chief of Economic Development and Room 456 Municipal Building 215 C~u~h A',,~'~ue, S.W. I~x:lnoke, Vl~glnlo 240t I (703) 981-2541 Oath or Affirmation of Office 8ta~e of Vir§inia, Cil;~t of Roanoke, to.~: '~6 I, Beverly T. Fitzpatrick, Jr. , do solemnly swear (or ~rm) I w~l sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that I w~l faithfully and impa~ially discharge and perform all the duties incumbent u~n me as a member of the Economic Development Commission for a term ending August 10, 1989, according to the best of my ability. Subscribed and sworn to before me, this So help me God. ,~, ~ ~' ~ ~~ ~'d ~ ~-~ e p u t y Clerk Office of the City Clet'k August 19, 1986 File #15-450 Mr. Beverly T. Fitzpatrick, P. O. Box 13327 Roanoke, Virginia 24040 Uear Mr. Fitzpatrick: At a regular meeting of' the Council of the City of Roanoke held on Monday, August 11, 1986, you were elected as a member of the Economic Development Commission for a term ending August 10, 1989. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, Mary F. Parker, CIIC City Clerk MFP:se Enc. cc: Mr. James O. Trout, Chairman, Economic Development Commission Room 456 Munlcilmal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 240t '1 (703) 98t-254t COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 11th day of August, 1986, BEVERLY T. FITZPATRICK, JR., was elected as a member of the Economic Development Commission for a term ending August 10, 1989. Given under my hand and seal of the City of Roanoke this 19th day of August, 1986. City Clerk 0-2 Oath or Affirmation of Office Stat~ of Fi~'ginia, Ci~ of Roanoke, to.wi~: .~ I,. Stanley ~. l~ale , do solemnl~ s~ear (or a~rm) [hal I w~l sup~tt the Constitution o[ the United S[ate~, and the Constitution of the State o[ Virginia, ~nd that I w~l failhfull~ and impa~ially dlsehar~e and ~dorm all [he duties incumbent upon me a~.. a member of the Economic Developr,~ent Commission for a term endin~ August 10, i9~9, according to the best of my ability. So help me God. Subscribed and sworn to before me, this__ Office of the Ci~y C]er~ August 19, 1986 File #15-45U Hr. Stanley R. Hale 3442 Kershaw Road, N. W. Roanoke, Virginia 24017 Dear Mr. Hale: At a regular meeting of t~e Council of the City of Roanoke held on Monday, August 11, 1986, you were elected as a member of the Economic Development Commission for a term ending August 10, 1989. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to servin~ in the capacity to w~ic~ you were elected. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. James O. Trout, Chairman, Economic Development Commission Room456 MunlclpalButlding 215 Church Av~'~ue, S.W. Roonoke, Vlrginia24011 (703)981-254'~ COMMONWEALTH OF VIRGINIA ) ) To-w~t: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 11th day of August, member of the Economic August 10, 1989. 1986, STANLEY R. HALE was elected as a Development Commission for a term ending Given under my hand and seal of the City of Roanoke this 19th day of August, 1986. City Clerk 0-2 Oath or Affirmation of Office State o] Vi~'glnia, ~it~] o] Roanoke, to .wit: I, Iq. Robert Herbert ~, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Econom±c Development Commission for a term ending August 10, 1989, according to the best of my ability. Subscribed and sworn to before ~ne, this Office of the City Clerk August 19, 19R6 File #15-450 Hr. w. Robert Herbert City ~anager Roanoke, Virginia Dear Mr. Heroe~t: At a regular meeting of the Council of the City of Roanoke held on Monday, August 11, 1986, you were e}ected as a member of the Economic Development Commission for a term endin§ August 10, 1989. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may De administered ~y the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the ~!unicipal Building prior to serving in the capacity to which you were elected. Sincerely, Mary F. ParKer, CMC City Clerk MFP:se Eric. cc: Mr. James O. Trout, Chairman, Economic Development Commission Room 456 Municipal Building 215 (D~urch Avenue, S.W. Roanoke, Vlrginta 2401 t (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 11th day of August, 1986, W. ROBERT HERBERT was elected as a member of the Economic Development Commission for a term ending August 10, 1989. Given under my hand' and seal of the City of Roanoke this 19th day of Auyust, 1986. City Clerk Office of the City Clerk September 30, 1986 File #178-15 Dr. Wendell H. Butler Chairman City of RoanoKe Redevelopment Housing Authority Board of Commissioners 2118 Andrews koad, N. W. Roanoke, Virginia 24017' and Dear Dr. Butler: This is to advise you that Hallie B. Albergotti has a Commissioner of the City of Roanoke Redevelopment Authority for a term of four years ending August 31, qualified as and Housing 1990. Sincerely, Mary F. Parker, CMC City Clerk MFP:se cc: t~r. Herbert D. McBride, Executive Director, Redevelopment and Housing Authority, P. O. Virginia 24017 City of Roanoke Box 6359, Roanoke, Room456 MunlclpalBuilcflng 215 C~urch Avenue, S.W. Roonc~e, VIrginla24~)11 (703) 981-2541 0-2 Oath or Affirmation of Office State ot Virginia, City o] Roanoke, to .wig: I,. Hallie B. Albergotti ~ do solemnly swear (or afl~rm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that ! will faithfully and impartially discharge and perform all the duties incumbent upon me as_ a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term of four years ending August 31, 1990, according to the best of my ability. So help me God. Or, ce of ~he O~/C]en~ September 2, 1986 File #178-15 Mrs. Hallie B. Albergotti 3750 Southway Drive, S. W., Roanoke, Virginia 24014 Apt. 64 Dear Mrs. Albergotti: At a regular meeting of the Council of the City of Roanoke held on Monday, August 25, 1986, you were reelected as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term of four years ending August 31, 1990. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office whic~ may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to whic~ you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric o cc: Dr. Wendell H. Butler, Chairman, 2118 Andrews Road, N W., Roanoke, Virginia 24017 ' Mr. Herbert D. McBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, P O. Box 6359, Roanoke, Virginia 24017 ' Room456 MunlcipalBuildtng 215 Church Av~ue, S.W. Roanc~e,~rglnla24~11 (703)98t-254~ COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 25th day of August, 1986, HALLIE B. ALBERGOTTI was reelected as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term of four years ending August 31, 1990. Given under my hand and seal of the City of Roanoke this 2nd day of September, 1986. City Clerk Office of the Mayor September 25, 1986 Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session on Thursday, September 25, 1986, to discuss personnel matters relating to vacancies on var- ious authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1960), as amended. Sincerely, Noel Mayor NCT:js Bx~om 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 98t-2~-~4 September 15, 1986 Mrs. Mary Parker Clerk of the City of Roanoke 215 Church Ave., SW Roanoke, VA 24011 Dear Mrs. Parker: On behalf of the Roanoke Valley Convention and Visitors Bureau, I request time on the agenda for the September 25, 1986, meeting of Roanoke City Council. Our appearance will be an informational update and will feature brief comments by Bureau President Peter W. Kipp and me. We will also be using photographic slides as a part of our presantation and would appreciate your guidance in setting up equipment for that part of our presentation. Sincerely, Michael L. Ramsey Executive Director MLR/jb ROANOKE VALLEY CONVENTION &VISITORS BUREAU 14 \\icst Kirk Axcnt~c. I),~ ~u~()kc,X;\ 24011. (703) 342-6()25/(703) 3446188 Office of the City Clerk September 30, 1986 File #467-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28352, amending and reor- daining certain sections of the 1986-87 Capital Projects Fund Appropriations, by temporarily transferring $257,977.00 from the Schools' Building Modernization and Renovation Capital Fund account to a Capital Fund account for the purchase of school buses and school activity vehicles, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CIqC City Clerk MFP:se Enc. cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 2t5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28352. AN ORDINANCE to amend and reordain certain sections of the 1986-87 Capital Projects Fund Appropriations and providing for an emergency. WHEREAS, Government of exist. for the usual daily operation of the Municipal the City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain se'Ctions of the 1986-87 Capital' Projects Fund Appropriations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Education Vehicular Equipment (1) School .......................... Renovation/Modernization (2) .............. (1) Approp. from Bond Funds (2) Approp. from Bond Funds $3,913,582 257,977 542,023 (A008-060-6060-6070-9001) $ 257,977 (A008-060-6059-6085-9001) (257,977) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. OlrpARTMI:IqT OF FINANCE RECEIVED ¢,rv o~, .o^~o,~E. v^, CITY CL£RAS OFFICE September 25, 1986 '86 ,';EP 17 P2" TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for Transfer of Funds The attached correspondence from the School Board requests a temporary transfer of funds from their Building Modernization account to an account to purchase vehicles. The Building Modernization account will be repaid upon release of the fiscal year 1986 Capital Maintenance and Equipment Replacement Program (CMERP) funds. I recommend that you concur with the request of the School Board. JMS:dp '~1' Edwin R. Feinour. Chairman William IJJhite, Sr., Vice Chairman Donold 8artol P, oanoke City School Board Sallye T. Coleman LoVeme B. Dillon David K. Lisk James M Turner Jr. Frank P. Tol:a, Sul~:rinl:enc~nl: Richard L Kelley, Clen~ of ~he I~oard P.O Box 13105, floanoke, Virginia ~)4031 · 70-~-981-2~81 September 10, 1986 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The Roanoke City School Board requests that Roanoke City Council temporarily transfer $257,977 from the Schools' Building Modernization and Renovation Capital Fund account to a Capital Fund account for the purchase of school buses and school activity vehicles. ]'he transferred funds, will be restored to the Building Modernization and Renovation account on receipt of the Schools' share of the FY85-86 Capital Maintenance and Equipment Replacement Fund. The purchase of these vehicles is urgently required to provide for the safe transportation of students. The School Board appreciates the assistance of the City Manager and City Director of Finance in working with the School Administration in the development of this funding request. rg Richard L. Kelley Clerk of the Board and Executive for Business Affairs CC: Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert ~Mr. Wil Dibling r. Joel Schlanger (with accounting details) Excellence in Education, CITY $CBOOL BOARD Yehioular Equipment 6060 O08-ObO-bObO-6070-0508 O08-060-bO60-bO?O-O§O9 School Buses Other Motor Vehicles Total 'Appropriation Bait ZNJ 168,192.00 89,785. O0 The above appropriation is made in anticipation of the receipt of 198§-8h surplus funds, At the time that the amount of the 19B6-87 Capital Maintenance and Equipment Replacement Fund is determined, the cost of the vehicles will be transfered to that aocount, September q, 1986 Office of the City C]en~ September 30, 1986 File #467-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28353, amending and reor- daining certain sections of the 1986-87 General and Grant Funds Appropriations, to provide for the appropriation of funds to various school accounts, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, riary F. Parker, CMC City Clerk MFP:se Eric, cc: Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 98"1-254~1 III THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28353. VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1986-87 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sentions of the 1986-87 General' andGrant Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Education (1-5) .................................... $50,614,101 Grant Fund Appropriations Roanoke City Schools Chapter I 124-86-3 ECIA Chapter I 124-87-1 (29-51) ............... Chapter II 86-87 (52-57) ................... Staff Development Title II, 1986(58) ....... Vocational Guidance 86-87 (59-60) .......... Impact Aid, 86-87 (61-63) .................. Magnet Schools 86-87 (64-67) ............... Technical Assistance (68) .................. (6-28) ........................ 500,000 1,521,235 183,765 20,065 12,235 176,108 20,000 37,177 Revenue Roanoke City Schools Chapter I 124-86-3 (69) ......................... ECIA Chapter I 124-87-1 (70) .................... Chapter II 86-87 (71) ........................... Staff Development Title II 1986 (72) ............ Vocational Guidance 86-87 (73-74%. Impact Aid 86-87 (75) ............ [ ~iiiii~i~ii~ Magnet Schools 86-87 (76-77) .................... Technical Assistance (78-79) ..................... $ 500 1,521 183 2O 000 235 765 065 12 235 133 777 20 000 37177 (1) Transfers to Grant Fund (2) Other Attend & Health Serv. (3) Contingency (4) Electrical Services (5) Fuel (6) Director (7) Elem. Teachers (8) Secondary Teachers (9) Guidance Counselors (10) Clerical (11) Aides (12) Nurse (13) Social Sec. (14) Retirement (15) State Group Life Ins. (16) Health Ins. (17) Indirect Costs (18) Admin. Supplies (19) Inservice Training (20) Evaluation, Testing & Dissemination (21) Parent Involvement (22) Instructional Supplies (23) Medical Supplies (24) Equip. Maint. (25) Admin. Travel (001-060-6012-6065-0801) $ 26,871 (001-060-6003-6050-0312 (001-060-6012-6065-0701 (001-060-6006-6080-0328 (001-060-6006-6080-0332 (035-060-6117-6001-0110 (035-060-6117-6001-0112 (035-060-6117-6001-0113) 035-060-6117-6001-0114) 035-060-6117-6001-0116) 035-060-6117-6001-0117) 035-060-6117-6001-0121) 035-060-6117-6001-0204) 035-060-6117-6001-0206) 035-060-6117-6001-0208) 035-060-6117-6001-0210) (035-060-6117-6001-0217) (035-060-6117-6001-0303) (035-060-6117-6001-0307) (035-060-6117-6001-030803) (035-060-6117-6001-030804) (035-060-6117-6001-0309) (035-060-6117-6001-0313) (035-060-6117-6001-0335) (035-060-6117-6001-0401) (7,000) (5,000) (11,065) (3,806) 10,000 200,000 20,000 20 000 4 000 100 000 20 000 50 000 50 000 2,000 10,000 2,000 100 5OO 2,000 5OO 5,000 50O 5OO 9O0 (26) Instructional Travel (27) Medical Travel (28) Instructional Equip. (29) Director (30) Elementary Teachers (31) Secondary Teachers (32) Guidance Teachers (33) Clerical (34) Instructional Aides (35) Nurses (36) Social Security (37) Retirement (38) Group Life Ins. (39) Health Ins. (40) Indirect Costs (41) Admin. Supplies (42) Inservice Training (43) Teaching Materials (44) Evaluation, Testing & Dissemination (45) Parent ~nvolvement (46) Medical Supplies (47) Equipment Maint. (48) Administrative Travel (49) Instructional Travel (50) Medical Travel (51) Instructional Equip. (52) Guidance Counselors (53) Educational Practices (54) Library Materials (55) Written Communications (56) In-Service (57) Instructional Equip. (58) Tuition Assistance (59) Instructional Materials (60) Instructional Travel (61) Grant Research Asst. (62) Publications, Reports (63) Instructional Materials (64) Consultant Fees (65) Reports (66) In-Service Training (67) School Bd. Travel (68) Professional Serv. (69) Federal Grant Rec. (70) Federal Grant Rec. (71) Federal Grant Rec. (72) Federal Grant Rec. (73) Federal Grant Rec. (74) Local Match (035-060-6117-6001-0402) (035-060-6117-6001-0404) (035-060-6117-6001-0510) (035-060-6118-6001-0110) (035-060-6118-6001-0112) (035-060-6118-6001-0113) (035-060-6118-6001-0114) (035-060-6118-6001-0116) (035-060-6118-6001-0117) (035-060-6118-6001-0121) (035-060-6118-6001-0204) (035-060-6118-6001-0206) (035-060-6118-6001-0208) (035-060-6118-6001-0210) (035-060-6118-6001-0217) (035-060-6118-6001-0303) (035-060-6118-6001-0307) (035-060-6118-6001-0309) 035-060-6118-6001-030803) 035-060-6118-6001-030804) 035-060-6118-6001-0313) 035-060-6118-6001-0335) 035-060-6118-6001-0401) 035-060-6118-6001-0402) 035-060-6118-6001-0404) 035-060-6118-6001-0510) 035-060-6217-6001-0112) 035-060-6217-6001-0118) 035-060-6217-6001-0310) 035-060-6217-6001-0311) 035-060-6217-6001-0403) 035-060-6217-6001-0510) 035-060-6218-6045-0309) 1 36 577 5O 73 13 5OO 5O0 000 456 571 613 6OO 5O0 314 685 50 053 79 830 180 870 11 250 50 817 23 760 50O 1,300 15,800 13,000 1,200 2,000 15,965 2,700 1,200 1,400 3,165 118 499 24 619 4 197 1 800 10 000 24 650 20 065 (035-060-6909-6020-0309) 26,331 (035-060-6923-6066-0302) 4,500 & Publications(035-060-6923-6066-0303) 2,500 (035-060-6923-6066-0307) 7,500 (035-060-6923-6066-0401) 5,500 (035-060-6924-6085-0506) 37,177 (035-060-6117-1102) 500,000 (035-060-6118-1102) 1,521,235 (035-060-6217-1102) 183,765 (035-060-6218-1102) 20,065 (035-060-6726-1102) 5,235 (035-060-6726-1101) 7,000 035-060-6726-6050-0309) 11,735 035-060-6726-6050-0402) 500 035-060-6909-6020-0116) 14,000 035-060-6909-6020-0303) 2,000 (75) Federal Grant Rec. (035-060-6909-1102) $ 42,331 (76) Federal Grant Rec. (035-060-6923-1102) 15,000 (77) Local Match (035-060-6923-1101) 5,000 (78) Local Match (035-060-6924-1101) 14,871 (79) Federal Grant Rec. (035-060-6924-1102) 22,306 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. I~"rpAI~ITMENT OF FINANCE RECEIYED CITY OF ~OANOKE, VA. CITY CLERI~.S OFFICE September 25, 1986 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for Appropriations I have reviewed the attached request for the appropria- tion of grants for the School Board. The Chapter I Carryover, Chapter I Winter, Chapter II Block Grant, Title II Staff Development and Impact Aid are 100% federally funded. The Vocational Guidance, Magnet Schools and Technical Assistance programs are federally funded with a local match. I recommend that you concur with the request of the School Board. JMS:dp · ~ ~1~1~ Edwin R. ~inour. Chairman A'lll UJilliam LUhite. Sr., V~ce Chairman Donald Bortol City School Board Sallye T. Coleman LaVerne 8. Dillon David K. Lisk James M. Turner, Jr. Frank P. Tota, Superinl:endent Richard L Kelley, Clerk of the Boord P.O Box 1.~105, Roanoke, Virginia ~74051 · 703-981-2381 September 10, 1986 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of September 9, 1986, the School Board respectfully requests City Council to appropriate the following funds to school accounts: Grant 6117 $500,000.00 for the Chapter I Carryover program to provide reading, language arts, and mathematics instruction for students in' targeted schools. The program will be reimbursed one hundred percent by federal funds. Grant 6118 $.1,521,235.00 for the Chapter I Winter program to provide reading, language arts, and mathematics instruction for students in targeted schools. The program will be reimbursed one hundred percent by federal funds. Grant 6217 $183,765.00 for the 1986-87 Chapter II Block Grant to provide funds for the improvement of teachers' educational skills and for elementary guidance. The program will be reimbursed one hundred percent by federal funds. Grant 6218 $20,065.00 for the 1986 Staff Development, Title II program to provide tuition assistance to appro- priate teachers to complete courses needed for a particular mathematics or science endorsement and for endorsed teachers to complete cour'ses which update their knowledge and skills. The program will be reimbursed one hundred percent by federal funds. Grant 6726 $12,235.00 for the Vocational Guidance program to provide funds to aid vocational guidance and counseling by middle/junior high school programs with emphasis on the improvement of career awareness, orientation, and exploration. The program will be reimbursed fifty percent by federal funds with local match in the amount of $7,000. Excellence in Education Members of Council Page 2 September 10, 1986 rg CC: Grant 6909 Grant 6923 Grant 6924 $42,331.00 for the federally funded Impact Aid program. $20,000.00 for the Magnet Schools program to provide a planning budget for the development of magnet programs in visual and performing arts (grades 7-12), technology (grades 7-9), and elementary arts and humanities. $37,177.00 for the Technical Assistance program to provide funds for engineering studies to be performed at five schools. The program will be reimbursed sixty percent by federal funds with the remaining forty percent provided by local match. Sincerely, ,~ . /~ Richard L. Kelley Clerk of the Board and Executive for Business Affairs Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert ~r. Wil Dibling ,dVIr. Joel Schlanger (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chapter I Carryover 124-8§-3 6117 035-050-6117-5001-0110 035-060-6117-6001-0112 035-060-6117-6001-0113 035-060-6117-6001-0114 035-060-6117-6001-0115 035-060-6117-6001-0117 035-060-6117-6001-0121 035-060-6117-6001-020# 035-060-6117-6001-0206 035-060-6117-6001-0208 035-060-6117-6001-0210 035-060-6117-6001-0217 035-060-6117-6001-0303 035-060-6117-6001-0307 035-060-6117-6001-030803 035-060-6117-6001-030804 035-060-6117-6001-0309 035-060-6117-6001-0313 035-060-6117-6001-0335 035-060-6117-6001-0401 035-060-6117-6001-0402 035-060-6117-6001-0404 035-060-6117-6001-0510 Director Elementary Teachers Secondary Teachers Guidance Counselors Clerical Aides Nurse Social Security Retirement State Group Life Insurance Health Insurance Indirect Costs Administrative Supplies Inservice TraininE Evaluation, Testing & Dissemination Parent Involvement Instructional Supplies Medical Suppliee Equipment Maintenance Administrative Travel Instructional Travel Medical Travel Instructional Equipment Total Appropriation Unit zld 035-060-6117-1102 10,000.00 200,000.00 20,000.00 20,000.00 4,000.00 100,000.00 20,000.00 50,000.00 5O, 000. OO 2,000.00 10,000.00 2,000.00 100.00 500.00 2,000.00 5OO. OO 5,00O. OO 500.00 500.00 gOO. OO 5OO. OO 500.0O 1,000.00 $ ~00, 000. OO s 5oo;ooo, oo The Chapter I Carryover program sill provide reading, language arts and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds and ~ill end December 31, 1q86. The above appropriation represents, an estimate of the costs for the program pending completion of the Chapter I Summer program and allocation of funds to September q, lg86 ROANOKE CITY SCEOOL BOARD Roanoke, ?irginia APPROPR~&TIO'N REOUEST ECIA Chapter I 12#-87-1 ~118 035-OhO-b118-hO01-0110 035-060-5118-§001-0112 035-060-5118-b001-0113 035-050-5118-5001-011~ 035-050-h118-6001-Ollh 035-060-6118-6001-0117 035-060-6118-6001-0121 035-050-6118-5001-020~ 035-O60-6118-hOO1-O20h 035-060-h118-6001-0208 035-060-6118-6001-0210 035-060-6118-5001-0217 035-060-5118-5001-0303 035-060-6118-6001-0307 035-OhO-6118-5001-OSOq 035-060-6118-6001-030803 035-050-h118-6001-03080~ 035-050-6118-h001-0313 035-060-6118-h001-0335 035-060-6118-6001-0~01 035-060-6118-6001-0~02 035-060-6118-6001-0#0# 035-060-6118-6001-0510 Director £1ementary Teachers Secondary Teachers Guidance Teachers Clerical Instructional Aides Nurses Social Security Retirement Group Li£e Insurance Health Insurance Indirect Costs Administrative Supplies Inservice Training Teaching Materials Evaluation, Testing & Dissemination Parent Involvement Medical Supplies Equipment Maintenance Administrative Travel Instructional Travel Medical Travel Instructional Equipment Total Appropriation Unit Zle 035-060-6118-110~ Federal Grant Receipts 35, g55.00 577,571.00 50,513.00 73,600.00 13,5o0. o0 31~,685. oo 50,053.00 79,830.00 180,870.00 11, 250. O0 50, 817. O0 23, 760. O0 500.00 1,300.00 15,800.00 13,000.00 1,200.00 2,000.00 15,955.00 2,700.00 1,200.00 1,~00.00 3,165.00 $1,521,235.00 $1,521~ 235. O0 The Chapter I program ~ill provide reading, language arts and mathematics instruction for students in targeted schools. The pro,ram is one humdred percent reimbursed by federal £unds and #ill end June 30, 1987. September 9, 1986 Roanoke, Virginia APPROPRIATION Chapter II t986-87 b217 035-ObO-b21?-bO01-0112 035-060-6217-6001-0118 035-060-6217-6001-0310 035-060-0217-6001-0311 035-000-6217-0001-0#03 035-000-6217-6001-0510 Guidance Counselors £ducational Practiees Library Naterials ffritten Communications InServiee Instructional Equipment Total Appropriation Dnit Z2E 118,499. O0 24,019.00 4,197. O0 1,800. O0 1 O, 000. O0 24, b~O. O0 $ 183,76~.00 035-060-6217-1102 Federal Grant Receipts $ 183,705.00 The 1986-87 Chapter II Block Grant aill provide funds for the improvement of teachers' educational skills and for elementary guidance. The program is one hundred percent reimbursed by federal funds and aill end June 30, 1987. September 9, 1986 ROANOKE CITY SCROOL BOARD 9oanoke, Virginia iPPBOPRIATION D~velo~sent Titl~ 6218 lq86 035-060-6218-B0~5-0309 Tuition Assistance Appropriation Unit Z2F $ 20, 065. O0 035-OhO-b218-1102 Federal Grant Receipts $ 2010b~.O0 The 1985 Sta£f Development, Title II program aill provide tuition assistance to appropriate teachers to complete courses needed for a particular' mathematics or science endorsement and for endorsed teachers to complete courses which update their knosledge and skills. The program is one hundred percent reimbursed by federal funds. The program sill end September 30, 1987. September q, 1986 ROANOKE CITY SCROOL BOARD Roanoke, Virginia APPROPRZ&TION REQUEST Vocational Ouidance 8b-87 b72b 035-060-6726-6050-0309 035-060-6726-6050-0402 Instructional Materials Instructional Travel Total Appropriation Unit 735. O0 500.00 12,235.00 035-060-6726-1101 035-060-6726-1102 Local Match Federal Grant Receipts $ ?,000.00 5,235.00 $ 12,235.00 The Vocational Guidance program #ill provide funds to aid vocational guidance and oouneeling by middle/junior high school programs aith an emphasis on the improvement of career aeareness, orientation and exploration. The program is ~ifty peroent reimbursed by ~ederal ~unds sith local match in the amount of $?,000 to be taken ~rom account number 001-060-6003-6050-0312, The program eill end August 31, 1987. September g, 198~ ROINOKE CITY SCHOOL BOARD Roanoke, Virginia IPPROPRIATION R~OU~T Impact Aid 1986-87 b909 03§-ObO-bqOg-bO20-O11b 035-060-6909-6020-0303 035-060-h909-§020-0309 Grant Research Assistant Publications, Reports Instructional Materials Total Appropriation Onit ZgA 14,000.00 2,000.00 25,331.00 42,331.00 305-060-6909-1102 Federal Grant Receipts The increase in the Impact Aid pro,ram represents revenues received by the Roanoke City Public Schools. The pro,ram provides Funds For the salary oF a Grant Research Assistant, research reports and publications, and instructional materials For classroom use. September 9, 1986 RO~NOKg CITY SCROOL BOARD Romnoke, Virginia &PPROPRIATION REOUE$? Hagnet Sohoole 8b-87 6923 035-ObO-B923-bOBb-0302 035-OBO-bq23-~Oh~-0303 035-ObO-B923-bOB6-0307 035-060-6923-6066-0~01 Consultant Fees Reports & Publications Ineervice Training School Board Travel Total Appropriation Unit Zgj 035-0b0-~923-1101 035-060-6923-1102 Local Match Federal Grant Funds $ ~,500.00 2,500.00 7,500.00 ~,500.00 $ 20~ 000. O0 $ 5,000. O0 1 ~, 000. O0 ~ 20] 000. O0 The Magnet Schools program For lg86-87 sill provide a planning budget For the development oF magnet programs in visual and performing arts (grades 7-12), technology (7-9), and elementary arts and humanities. Secondary magnet programs would be scheduled to begin during the Fall of 1987, the elementary program the Fall of 1988. An application of approximately one million dollars to operate the programs over the two year period sill be submitted to the Department of Education in November, 1985. September g, 1986 90INOIE C~T¥ SCHOOL BOARD Roanoke, V~r{~nia APPROPRIATION REOUEST Technical Aoe~stance 592# 035-060-6924-6085-0506 Appropriation Onit ZgK $ 37,~77.00 035-ObO-hg24-1101 035-060-6924-1102 Local Hatch Federal Grant Receipts 14,871. O0 22, ~Ob. O0 $ 37,177.00 The Technical Assistance proEram aill provide funds for en~ineerin~ studies to be performed on Fairvies, Monterey, and Restside Elementary Schools, and Addison and Jackson Junior High Schools under the provisions of the National Energy Conservation Policy Act OF 1978. Sixty percent oF expenditures sill be reimbursed by federal funds. The remainins forty percent aill be provided by local match from the folloeins enerSy accounts. Electricity (O01-ObO-hOOh-h080-0328) - 911,055; Fuel (001-050-5005-6080-0332) - $3,805. September 9, 1986 Office of the City Clerk September 30, 1986 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28357, accepting a Rental Rehabilitation Program Grant from the United States Department of Housing and Urban Development; authorizing the execution of the requisite grant agreement; and authorizing the execution of a memorandum of understanding with the City of Roanoke Redevelop- ment and Housing Authority pertaining to the administration of the Program, which Ordinance was adopted by the Council of the City of RoanoKe at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. Room456 MuntclpalBulfding 215C~urchAve~ue, S.W. Roanc~e, VIrginla24011 (703) 98t-2541 Mr. W. Robert Herbert Page 2 September 30, 1986 CC: Mr. G. William Thomas, Jr., Manager, U. S. Department of Housing and Urban Development, Richmond Office, Region III, 701 East Franklin Street, Richmond, Virginia 23219-2591 Mr. Herbert D. McBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Mr. Homer Martin, Finance Director, City of Roanoke Redevelop- ment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Mr. Wilburn C. Dibling, Jr., City Attorney Mr Joel M. Schlanger, Director of Finance Mr William F. Clark, Director of Public Works Mr Charles M. Huffine, City Engineer Mr Ronald H. Miller, Building Commissioner Mr H. Daniel Pollock, Housing, Development Coordinator Ms Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28357. VIRGINIA, AN ORDINANCE accepting a Rental Rehabilitation Program G~ant from the United States Department of Housing and Urban Development; autho- rizing the execution of the requisite grant agreement; authorizing the execution of a memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of a grant for 1986 from the United States Depart- ment of Housing and Urban Development in an amount of $51,000 for rehabilitation subsidies for is ACCEPTED. 2. The City Manager or the City's Rental Rehabilitation Program the Assistant City Manager and the City Clerk are hereby authorized on behalf of attest, respectively, the requisite grant agreement States Department of Housing and Urban Development such grant from the said Department. 3. The City Manager or the Assistant City Manager and Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program with the grant funds accepted the City to execute and with the United in order to accept the City hereby, as requested in the City Manager's report to Council dated September 25, 1986. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. RECEIVED CITY CLERKS OFFICE Roanoke, Virginia September 25, 1986 '86 $EP17 A9~03 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Rental Rehabilitation Program - Grant Agreement and Memoranda of Understanding I. Back,round Rental Rehabilitation Pro~ram is a cooperative program among HUD, the RRHA and the City, to encourage rehabilitation of privately-owned rental property. B. Pro~ram provides two types of subsidies: Rehabilitation subsidies to property owners, equal to one-third of rehabilitation costs up to $5~O00/apartment. This takes the form of a forgivable deferred payment loan, also known as a conditional grant. Rental subsidies to low-income tenants, so they may stay in the apartment after it is repaired and the rent is increased. The tenants may use the subsidy to move elsewhere. Roanoke's allocations in the previous two years of the Rental Rehabilitation Program totalled $215~300 for rehabilitation subsidies. These allocations provided renovation to 45 apartment units in 24 buildings at a total cost of $734,690. D. Roanoke was the first locality in Virginia to use all of its allocation for the Rental Rehabilitation Program. II. Current Situation A. 1986 Rental Rehabilitation Pro~ram has been announced with Roanoke's allocation at $51~000. B. Council endorsed the City's application for the 1986 allocation by action on July 14, 1986. C. City's application has been approved by HUD (Attachment A). Execution of the ~rant a~reement with HUD to accept the funds, and of a Memorandum of Understandin~ with the RRHA to specify the arrangements between that agency and the City, are necessary to begin implementation of the Program. III. Issues A. Impact on neighborhood revitalization B. Housing opportunities for disadvantaged citizens C. Cost to the City IV. Alternatives Authorize the City Manager to execute the Grant Agreement with HUD, accepting the 1986 Rental Rehabilitation Program funds in the amount of $51,000 (Attachment B), and the Memorandum of Understanding with the RRHA for the administration of the Program, (Attachment C), the Agreement and the Memorandum each to be approved as to form by the City Attorney. Impact on neighborhood revitalization would be positive. The $51~000 allocation to Roanoke would attract at least $102~000 in private funds, for a total of $153,000+ of rehabilitation. At least 10 substandard apartment units will be renovated under this phase of the Program. Housing opportunities for disadvantaged citizens will be enhanced. Low-income tenants currently living in substandard units repaired under the Program will receive rental assistance to allow them to stay in their remodeled apartments. Rent subsidies will also be available to low-income families moving into currently vacant units after their repair. Cost to the City will be nothing. The Program grant is reserved by HUD for the City, and is drawn on by the Redevelopment and Housing Authority as the administering agent. No City matching funds are required. The City will benefit from higher values of rehabilitated buildings. Be Do not authorize execution of Grant Agreement with HUD for the 1986 Rental Rehabilitation Program. Direct the City Manager to rescind the application submitted. Impact on neighborhood revitalization would be negative. Ten (10) or more substandard rental units in 5 or 6 houses would continue to deteriorate and have a blighting effect on neighborhoods and would continue to pose health and safety hazards. Housing opportunities for disadvantaged citizens would be hindered, in that 10 low-income families would not receive rental assistance, and 10 fewer safe and sanitary units would be available for rent. Cost to the City would be increased due to lost tax revenue from the upgraded buildings, and the staff attention required by substandard housing. Recommendation is to adopt Alternative A, thereby authorizing the City Manager to execute the Grant Agreement with HUD accepting 1986 Rental Rehabilitation Program funds, (Attachment B) and the Memoranda of Understanding with the RRHA for the administration of the program, (Attachment C) all to be approved as to form by the City Attorney. Respectfully submitted, City Manager WRH:HDP:cmh Attachments CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, RRHA ATTACHMENT A AUG 2'8 1986 Mr. W. Robert Herbert City Manager Post Office Box 1220 Roanoke, VA 24011 u.S. o~tm~t o~ Hmm~. mid Urt~. ~ Richmond Office, Region III 701 East Franklin Street Richmond, Virginia 23219-2591 We are pleased to inform you of the approval of your 1986 Rental Rehabilitation Program Description. You are now authorized to receive $51,000.00 in Rental Rehabilitation funds for your program activities. This obligation, of course, is subject to your execution of the Grant Agreement and compliance with other applicable requirements for use of the funds. Three copies of the Funding Approval Form (HUD-40015) and the Grant Agreement (HUD-40015.1) are enclosed for your signature. Please sign each copy and return two of them to our Office. Housing Vouchers are also being set aside for your use in the Program. Our Housing Development Division will notify you regarding this phase of the Program. We are looking forward to working with you again on this program. Should you have questions or require our assistance in any way, please contact Leroy Brown at (804) 771-2853. Sincerely,~ ~homas, Manager Jr. Enclosures runa,ng pproval Rental Rehabilitation Program ATTACHMENT B HI-O05,JR U.S. oepmlment o! Mo~ng and UCoan Devel~ment Community Plecnlng and Oevelopment 'Ir Under Section 17 of The United States Housing Act of 1937 (42 U.S.C. 14370) 1. Name of Grantee City of Roanoke 3. Grantee's Address Mr. Robert Rerbert, City Manager 215 Church Avenue, S. W. Roanoke, VA 24011 6. ~[ Original Funding Approval E Amendment (No.)' Grant No. R-86-MC-51-0207 HUD Geographic Locator Code No. 03-36-51-710 5. a) Date of HUD Receipt of Program Description b) Date Grantee Notified of Approval ~ c) Fiscal Year I 1986 7. Catogo~ of Rental Rehabilitation Program Grant for this Funding Action (Check Only One) a. Direct Formula Grantee ~j~ City over 50,000 ~ Urban County r- Conso~liurn b. ~ State Grantee c. ~ HUD-Admlriistered Rental Rehabilitation Program Small City Grantee d. ~ HUD-Administered City Grantee 8. Amount of Rental Rehabilitation Program (RRP) Grant FY: 8/~ a. Amount of RRP funds previously obligated for this grantee 1 0 8,3 0 0 b. Amount of RRP funds currently being obligated for this grantee c. Amount of RRP funds currently being deobligated for this grantee {~ d. New total of RRP funds now obligated for this grantee 108,300 215,300 215,300 51,000 215,300 266,300 9. Special conditions (Check applicable box) a. ~ Not appUcable b. E~ Attached For: U.S. Department of Housing and U~an Development By:. Title: Date: G. William Thomas, Jr. Manager, Richmond Office Previous Edition (8-84) is obsols~e HUD-40015(11-84) 24 CFR Part 511 U.S. Depenmem of Housing and Uman Oevekaxnem Office of Community Planning and [:)evelcpm~t This Grant Agreement Is made by and between the Department of Housing and Urban Development (HUD) and (the Grantee) pursuant to the authority of Section 17 of the United States Housing Act of 1937 (42 USC 1437o). The Grantee's approved Program Description and the HUD regulations at 24 CFR Part 511 (as now in effect and as may be amended from time to time), which are incorporated by reference, together with the HUD Funding Approval Form 40015 and any special conditions, which are hereto attached, constitute part of this ' Agreement. In reliance upon and 'in consideration of the mutual representations and obligations hereunder, HUD and the Grante~_ agree as follows: 1. Subject to the provis, ions of ~his Grant Agreement, HUD will make the funding assi'siance' for Fiscal Year 19 specified in the attached HUD Funding Approval Form 40015 available 'to the Grantee upon execution of the Agreement by the parties. 2. The obligation and utilization of the funding assistance provided is subject to the requirements of the regulations and any special conditions set forth in the HUD Funding Approval Form 40015, Includlog the requirement for a release of funds by HUD under the Environmental Review Procedures at 24 CFR Part 58 for any activities requirlog such release. 3. HUD's payment of funds under this Grant Is also subject to the Grantee's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 511.7'4. 4. To the extent authorized by the HUD regulations at 24 CFR Part 511.33 and 511.82, HUD may, by its execution of an amendment to the HUD Funding Approval Form 40015 deobligate funds previously awarded to the grantee without the Grantee's execution of such form or other consent. Such a deobligation of Rental Rehabilitation Program grant funds may also cause a recapture of a commensurate amount of Section 8 Existing Certificate or voucher contract authority. The Grantee further agrees to accept responsibility ~for adherence to the Agreement by subrecipient entities and property owners to which it makes funding assistance hereunder available. _For: U.S. Depa,~nt~f H~ous~klg,,,a~l-~l~an Deve~l~ment ~i~iam Thomas, Jr. /~,.~ [ Title: Office Date: Manaqer, Richmond Title: Date: 24 CFR Part 511 ATTACHMENT C MEMORANDUM OF UNDERSTANDING RENTAL REHABILITATION PROGRAM Fiscal Year 1986 This Memorandum of Understanding ("Memorandum") is between the City of Roanoke ("Grantee"), and the City of Roanoke Redevelopment and Housing Authority ("RRHA"). This Memorandum sets forth the understandings of the parties concerning the Grantee's Rental Rehabilitation Program ("Program") approved by the U.S. Department of Housing and Urban Development ("HUD") pursuant to Section 17 of the United States Housing Act of 1937 (42 USC 1437o). The Grantee has received $51,000 from HUD in Federal Fiscal Year 1986 for its Program to finance the rehabilitation of rental properties for the benefit of lower-income families. HUD has approved the RRHA's application for housing assistance funds under the Housing Voucher Program. The Grantee and the RRHA hereby agree as follows: 1. The Grantee and the RRHA cooperatively will administer the Rental Rehabilitation Program in accordance with: a. Section 17 and other applicable Federal laws; and b. the regulations in 24 CFR Part 511; and c. the Program description submitted to and approved by HUD and attached hereto. The Grantee and RRHA cooperatively will select the residen- tial projects to be rehabilitated under the Program. The RRHA shall perform inspections of the projects before eli- gibility is determined and periodically during rehabilita- tion. The RRHA shall make forgivable deferred payment loans to rental property owners, not to exceed the $51,000 available. The RRHA will also periodically verify con- tinued compliance of the project with the Deed of Trust held by the RRHA on the property as a condition of the rehabilitation subsidy. 3. The RRHA will administer the Housing Voucher Program, funding provided by HUD for the Program in accordance with: a. Section 8 and other applicable Federal laws; b. the regulations in 24 CFR Part 882; the Notice of Funding Availability for Section 8 Housing Vouchers and Certificates dated July 12, 1984; and Memorandum of Understanding Page 2 other HUD regulations and requirements including Annual Contributions Contract ("ACC") between HUD and the RRHA, and the Administrative Plan and Equal Opportunity Housing Plan approved by HUD. The RRHA agrees to determine the eligibility for Housing Vouchers of the families residing in the projects approved to be rehabilitated under the Program. Except to the extent other use of the housing assistance funding is permitted by HUD, the RRHA shall initially use the housing assistance funding provided by HUD in support of the Program to issue Housing Vouchers to (a) eligible families residing in projects to be rehabilitated whether they stay in the project after rehabilitation or move, or (b) eligible families selected from the RRHA waiting list for the Section 8 Certificate Program who agree to move initially into a rehabilitated project. For families described in (a), the RRHA shall issue Housing Vouchers sufficiently in advance of the time housing assistance payments will begin to give families time to locate another unit (when they are required or choose to move). For families described in (b), the RRHA shall issue Vouchers approximately 60 days before the estimated rehabi- litation completion date. The RRHA and the Grantee agree that once the RRHA has initially used the housing assistance funding in sup- port of the Program (pursuant to Paragraph 6 above), the RRHA has satisifed its obligation to the Grantee concerning such initial use. Initial use means the initial occupancy of a dwelling unit with Housing Voucher assistance. The RRHA will notify the Grantee and HUD when allocated Rehabilitation funds have been expended and remaining housing assistance funding is no longer needed for the Program. At such time and with HUD approval, housing assistance funding not initially used for the Program may be used for issuance of Housing Vouchers to other families on the RRHA's waiting list in accordance with the RRHA's Administrative Plan. Memorandum of Understanding Page 3 In order to provide for maximum use of the Housing Voucher funding provided by HUD for the Program, the Grantee and the RRHA agree that the RRHA may issue such Vouchers to families on its waiting list until such time as Vouchers are needed for the Rental Rehabilitation Program. The RRHA and the Grantee have analyzed the amount of Housing Voucher funding provided by HUD in support of the Program, the Program's projected rehabilitation schedule, and the RRHA's normal turnover rate and have found that this turnover rate is sufficient to handle the projected timing of actual need for Vouchers in support of the Program. The RRHA Vouchers adequate Program. will not retain any funding for Housing in reserve because the RRHA's turnover rate is to meet anticipated needs for the Grantee's The RRHA and the Grantee understand that if the RRHA is unable to make available when needed for the Program the full amount of Voucher funding provided by HUD to the RRHA for that purpose, HUD will not provide addi- tional funding to cover any shortfall and that there may be a delay in the Program as a result. Before HUD and the RRHA execute an Annual Contributions Contract (ACC) for the housing assistance funding for Housing Vouchers in support of the Program, the RRHA shall certify to HUD that the RRHA and Grantee have entered into a Memorandum of Understanding, and that the Memorandum of Understanding is consistent with the RRHA's HUD-approved Administrative and Equal Opportunity Housing Plans. The parties understand that the Memorandum of Understanding is not subject to HUD approval, and that if there is an incon- sistency between the RRHA's Administrative Plan (including any HUD-approved amendments of the plan) and the Memorandum of Understanding, the Administrative Plan shall prevail. The time of performance for the marketing, eligibility verification, rehabilitation inspections and making of deferred payment loans shall be until: a. the available $51,000 is exhausted; or b. HUD withdraws program funds; or CJ July 1, 1987, unless extended by the terms of a separate contract for services between the Grantee and the RRHA for a time beyond June 30, 1987; whichever is earliest. Memorandum of Understanding Page 4 10. The time of performance for verification of compliance of each project with the Deed of Trust extended as a condition of the rehabilitation subsidy shall be the ten-year term of each Deed of Trust held by the RRHA. By: For the Grantee: City Manager Date For the RRHA: Executive Director Date Rental Rehabilitation Pro~ram I. Background Roanoke is a city of approximately 100,000 citizens housed in 42,500 dwelling units. Like most cities, Roanoke has had periods of rapid growth and of stability. The last 30 years has been a time of maturation for the City. Compared to the Roanoke metropolitan area, the City's housing stock is relatively old, more likely to be rental property, and more likely to be in need of repair. Two-thirds of all housing units in the City are more than 25 years old. Almost half are more than 45 years old. With age comes the need for substantial repairs or renovations and more diligent preventive maintenance. Because of the expense, many owners have deferred taking these measures, without which the houses have tended to deteriorate at an accelerating pace. The too frequent result of this can be seen in the figures for vacant housing units (about 2,800), values of single-family houses (20% are assessed at less than $20,000; 7% at less than $10,000, and houses in poor or fair condition - 12%). The City of Roanoke and the Roanoke Redevelopment and Housing Authority have administered a variety of neighborhood revitaliza- tion programs over recent years. Most of these programs and the funds allocatd to them have been targeted toward the rehabilita- tion of owner-occupied houses in neighborhoods designated as Conservation Areas or Rehabilitation Districts under Virginia law. This concentration has begun to have a significant positive effect in these neighborhoods. However, a large proportion of the housing stock in the aforemen- tioned areas is rental property (50%, compared to 39% City-wide), of which an estimated 35% are in fair to poor condition. The incentive for private investments to be made in owner-occupied homes in these neighborhoods is weakened by nearby rental units in disrepair. It is obvious that an element of overall neigh- borhood revitalization must be the upgrading of deteriorted ren- tal property. Past and current programs for rehabilitation of rental property have consisted of Section 8/Moderate. Rehabilitation and Substantial Rehabilitation/Public Housing. While each of these programs has contributed to the improvement of housing stock, neither is designed to encourage a strong role by the private, unsubsidized rental market in neighborhood revitalization. The Rental Rehabilitation Program described herein is designed to attract private investment while maintaining flexibility in an area's housing market, by the direct rehabilitation of 22-30 rental housing units occupied by lower income families. Indirectly, the improvement of these units will encourage main- tenance and repair to other rental and owner-occupied buildings nearby. II. Program Design A. Form of Rehabilitation Subsidy The City's Rental Rehabilitation Program will offer deferred payment forgivable loans ("forgivable DPLs") to owners of small substandard rental properties (fewer than 8 units per structure) within designated eligible areas. These forgivable DPLs will be non-interest bearing loans of 10-year terms, equal to one-third (1/3) of the rehabilitation expense or $5,000 per unit, whichever is less. The minimum subsidy to be considered will be $2,000 per unit (for $6,000 of rehabili- tation work per unit). If the borrowing property owner adheres to the terms of the DPL and the deed of trust securing it for the ten-year term, no payment will be required. If the conditions of the loan are not followed, the DPL will become payable less 10% for each full year after completion of the rehabilitation. B. General Conditions 1. Each unit subsidized must be located in an area designated as eligible for the Program. Each unit subsidized under the Program must be substan- dard according to either Section 8 Housing Quality Standards (HQS) or the City's buildin~ code. Each unit subsidized under the Program must be renovated to at least Section 8 HQS and qualif/ for a Certificate of Occupancy from the City Building i=partmeot. As part of the rehabilitation, improvement o[ [he exterior appearance of the building will be considered a priority. 4. Any unit rehabilitated under the Program must receive work costing at least $6,000. Initial occupancy of all units subsi.!_:ed under the Program must be by lower income famii~s, to the maximum extent possible. Exceptions are all~ble in the case of a unit occupied by a family not of l~er income prior to rehabilitation. Each ua£t must be maintained at least to Section 8 HQS and Certificate of Occupancy standar~J~ for the ten year term of %he DPL, whether occupied by {ection 8 tenants or not . No unit ~ubsidized under the Program nay be conver=ed to a condominium or cooperative for the ten year term of the DPL. There may be no discr£m~nation against a prospective lenant because of receipt of our eligibility for housing assistance, or because of residence with a minor child, for the ten year term of the DPL. Each property owner will agree to comply with applicable requirements for nondiscrimination and "affirmative marketing" of units rehabilitated under the Program for the ten-year term of the DPL. Guidelines and procedures for property owners will be developed jointly by ~he City and the Roanoke Redevelopment and Housing Authority, to insure that each owner is aware of his/her obligations in this regard. C. Areas of Eligibility The Rental Rehabilitation Program will be offered in the areas shown on the a~tached map, including the following neighborhoods: Gainsboro Conservation Area Gilmer Avenue Conservation Area Harrison Avenue Conservation Area Hurt Park Conservation Area Belmont Conservation Area Loudon Avenue Rehabilitation District Melrose Rehabilitation District Fallon Park Rehabilitation District Morningside Rehabilitation District Kenwood Rehabilitation District Highland Park Conservation Area (partial) Washington Park Neighborhood In general, each of these neighborhoods has a significant degree of housing deterioration, especially of rental pro- perty. The Rental Rehabilitation Program is expected to make a valuable contribution to the revitalizzi£on of these older neighborhoods. Each of these areas meets the criteria e~ablished by p~ogram regulatioms~ as follows: Median incomes not exceeding 80% of :Jian income for the Roanoi~ ~:ea. According to the 1980 ~ensus, the median househoii income in the Roanoke SMSA ~as $16,119, of which 5~'; was $12,895. The median [~come of each of these ns[ghborhoods was below this f~gure and ranged from $5,917 n3 $11,750. Rents ~ffordable to lower income families. The 1980 Census reports that these neighborhoods had median contract rents between $78 and $136, compared to city- wide median of $150. Gross rents, including estimated costs of utilities, ranged from $t55 to $240. At the same time, the Section 8 Eair Marke~ Rents, including utility allowances, were $265 for a ~wo-bedroom unit, and $306 for a three-bedroom unit. At ~is time, the pre- vailing rents, with utilities, in these areas are in the $200-$350 range, with few beyond this range. Expected rent stability. While each of the eligible neighborhoods has experienced rehabilitation of some b~ildings in recent years], there is no evidence of significant "gentrification" or rapidly rising property values or rents, or displacement that might be associated. There are no known significant developments planned in any of these areas that would cause the rents to increaee dramatically in the next five years. D. Selection Criteria Program applicants satisfying the basic general conditions listed earlier will be selected competitively based on a number of considerations. The 85-point evaluation scale, outlined below, will give priority to projects located in eligible Conservation Areas, and involving lower income or very low income tenants, larger apartments, and small buildings. Evaluation Scale Factor Score Current Occupancy: Very low income families Lower income tenant Vacant Tenant not of lower income (20) 20 10 10 0 Size of Unit(s): Three bedrooms or more Two bedrooms One bedroom (15) 15 10 0 Number of Units in Building: (15) Two to four ~nits 15 Single unit building 5 Five to seven units 0 Loan to Value Ratio (with rehabilitation financ ~g): (i5) 60% or less I5 61~ - 85% 10 86~ - 100% 0 General Desirabilit'.' (considering impact on community revitalization, consistency with program goals, c,~2eatra~ion on other subsidized units. ~. . .) (20) 85 In some cases, the scoring of some factors will have to be "prorated~' For example, a triplex with two two-bedroom units and one single bedroom unit would be rated 7 in the size of units category. The Evaluation Scale will be applied as long as it is effective in meeting the requirements of program regulations. However, if it appears that some requirements will not be met, e.g. 70% of the units assisted being of two or more bedrooms, or that a high- rated application just is not suitable for the Program, applica- tion of the scale may be compromised to insure compliance with Program requirements. This scale will be applied to those applications received during the initial application period and is based on the expectation that more applications will be received than can be funded. Based on interest expressed thus far by property owners, it appears likely thiselection consistent with the intent of the program will be developed. The Program design and use of the Evaluation Scale address several of the mandates of the Program, as follows: Lower income benefit: The Current Occupancy factor gives priority to units occupied by low or very low income tenants, or vacant units into which lower income tenants will be placed after rehabilitation, using Section 8 certificates provided by the Program. In addition, this will be monitored ~hrough the pro- cessing of applications to insure maximum feasuble benefit to lower income. However, it is expected that some buildings whose rehabilitation would be valuable to the community as well as low income tenants may also have some units occupied by tenants not of lower income. The displacement of such tenants is to be avoided in the interest of neighborhood stability as well as equity to the individual. To deal with such instances of high priority to a neighborhood and to allow for unforeseeable cir- cumstances, the City requests reduction of the [J0~ lower income benefit standard to 70%. This request is pursuant to information and input received from resident organizations ~f affected neigh- borhoods, apartment owners, and agencies servin~ lower income clientele. (See also Section IV A.) Housin~ for familie3: The Size of Unit(s) fac:~r gives heavy priority to projec~ with two, three, or more o~Jrooms. This item too will be monitored as applications are processed, to insure that at least 70~ ~f rehabilitation funds are u;ed for large units. Characteristics of rental housing stock in the eligible neighborhoods india~e this standard will be m~t easily. Substandard units occupied by very low-income families: All units receiving assistance under the Program must be ~ubstandard. Those currently occupied by families of very low income are afforded greater weight by the Evaluation Scale (see "Lower income benefit" above in this section). Efficient use of Program funds: The Program design will leverage at least two dollars of private funds for rehabilitation for every dollar of subsidy. The terms of the subsidy (i.e., forgive- able deferred payment loan) is expected to be attractive to investor owners. In addition, the design of the subsidy and the overall Program is expected to allow for minimal administrative expense both initially and over the ten-year term of the DPL. (See also "Financial feasibility", below.) Financial feasibility: Each forgiveable DPL provided by the Program will be secured by a deed of trust on the property. The total of all indebtedness against the property, including the DPL, may not exceed 100 percent of the appraised value. Priority will be given to properties with lower loan-to-value ratios, thereby showing stronger financial feasibility and greater incen- tive to the property owner to abide by the terms of the DPL (e.g. maintenance of the property to Section 8 standards). Each applicant will be counseled that the Program design is such that the feasibility of the rehabilitation must be based on market, unsubsidized rents, and that if projected cash flow is not sufficient without subsidized rents, the r ~abilitation may not be feasible. The private financing market for rental properz7 in Roanoke shows the willingness of local lenders to make secure loans for rental repairs. The Program subsidy which will increase property values, be subservient to private deeds of trust, and not reduce cash flow, should make private lenders' deeds of trust more secure. Informational sessions with the privat~ financial com- munity will be held to explain the Program. III. Administrative Organization and Procedures: The Rental Rehabilitation Program will be administered jointly by the City and the Re~noke Redevelopment and Hounding Authority (RRHA). The RRHA h,s agreed to cooperate with ~e City in the administration of ~e Program, through the' administration of the Section 8 r~at ~bsidies. A program ~anage~nt team will be formed to inc[~d~ ~ least the following: H. Wesley White, Jr., Land Planning/Subsidized Housing Director Roanoke Redevelopment and Housing Authority P.O. Box 6359 Roanoke, Virgin£a 24017 703-342-4561 Dan Pollock, Housing Development Coordinator Room 170, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 703-981-2222 Rehabilitation Inspector The program management team will be responsible for general program administration and assignment of specific tasks, including: Pro,ram Publicity1Marketin~ and Outreach: The principal point of contact for Program information will be the RRHA. Receipt and Initial Screenin~ of Preliminary Proposals: Preliminary proposals will contain basic information about the project, such as location, number and size of units to be rehabilitated, general description and rough estimation of cost of repairs, expected source of private financing, characteristics of current occupants, etc. These basic pro- posals will be submitted to the RRHA, who ~ii1 also review each to determine basic eligibility. Preliminary Property Inspection: The rehabilitation inspec- tor will perform an initial inspection of each unit proposed to be rehabilitated under the Program. He will prepare a brief listing of basic repairs necessary to meet Program requirements to give to the property owner. This inspection also will verify that the units are substan!~rd and in need of repair. Prio~itization and Selection: Based on th~ oreliminary proposals amd inspections, the program management team w~[ apply the Evaluation Scale to determine which propose ~ appear to be ~ best suited t: the intent of the Program. nose receiviag the highest rankings will be asked to arraa:~ financing for the rehabiliz~zion within a given period o- :ime. Closing: Wh~n the applicant furnishes evidence that financing ha~ been arranged, closing on the Program subsidy will be scheduled, generally to coincide w~_h the closing on the convent£~aa! fiaancing. H. Wesley White, Jr., Land Planning/Subsidized Housing Director Roanoke Redevelopment and ~oueing Authority P.O. Box 6359 Roanoke, Virginia 24017 703-342-4561 Dan Pollock, Housing Development Coordinator Room 170, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 703-981-2222 Rehabilitation Inspector The program management team will be responsible for general program administration and assignment of specific tasks, including: Program Publicit¥~ Marketing~ and Outreach: The principal point of contact for Program information will be the RRHA. Receipt and initial Screening of Preliminary Proposals: Preliminary proposals will contain basic information about the project, such as location, number and size of units to be rehabilitated, general description and rough estimation of cost of repairs, expected source of private financing, characteristics of current occupants, etc. These basic pro- posals will be submitted to the RRHA, who ~ill also review each to determine basic eligibility. Preliminary Property Inspection: The rehabilitation inspec- tor will perform an initial inspection of each unit proposed to be rehabilitated under the Program. He will prepare a brief listing of basic repairs necessary to meet Program requirements to give to the property owner. This inspection also will verify that the units are substao~rd and in need of repair. Prioritization and Selection: Based on the preliminary proposals and inspections, the program management team will apply the Evaluation Scale to determine which proposa ~ appear to be ~ best suited to the intent of the Program. hose receiving the highest rankings will be asked to arran:~ financing for the rehabilir~-ion within a given period of :ime. Closing: When the applicant furnishes evidence that financing has been arranged, closing on the Program subsidy will be scheduled, generally to coincide w~ah the closing on the conventional financing. Rehabilitation: Arrangement for rehabilitation work to be performed will primarily be the responsibility of the appli- cant ~roperty owner. Periodic in-progress inspections will be held by the rehabilitation inspector, relative to compliance with the work write-up and workmanship standards, and by City building inspector(s), to assure compliance with code requirements. Final inspections will be performed by a Section 8 housing inspector (to verify compliance with Section 8 Housing Quality Standards), a City building innspector (to confirm Certificate of Occupancy quality), and the rehab inspector. Post-Rehabilitation Monitoring: Property owners will be asked to submit brief periodic (probably quarterly) reports of the status of each project, especially concerning rents and tenants. Blank report forms will be sent by the RRHA to the owner for completion and return. In addition, on at least an annual basis, a Section 8 housing inspector, rehabili- tation inspector, or City bulding inspector will perform an on-site inspection to verify that each unit is maintained in accordance with the terms of the DPL. The tentative timetable for the Program is as follows: Approval of Program funding by end of July Receive preliminary proposals by mid August Screen proposals and perform initial inspections by ~.~d of August Select high priority projects per Evaluation Scale; issue tentative commitments and request arrangement for private financing by mid September Private financing arranged; project funds encumbered Hold first loan closings by miJ October by ~d of October Begin first rehabilitation Novenber 1986 It is expected the Program subsidy funds will be committed to specified projects according to the following schedule First Quarter (July - September 1986) $10,000 Second Quarter (October - December 1986) 40~000 $50,000 IV. Cert£f[cations: A. Publi~Consultation: The proposed Rental Rehabilitation Program has been presented and discussed with representatives of resident organizations of neighborhoods affected, public and private non-profit agencies concerned with housing issues of lower income tenants, and organizations of rental property owners, as well as many individuals. This Program design reflects concerns, attitudes, and expectations expressed from these quarters. Also as a result of these public consultations, the City requests reduction of the lower income benefit standard to 70%, in order to avoid displacement of tenants in otherwise high priority projects, to provide for unexpected contingen- cies that cannot be foreseen in the rental property markets of eligible neighborhoods, and to allow for unexpectedly low rehabilitation expenses resulting in more units rehabilitated than Section 8 certificates awarded. B. Nondiscrimination and Equal Opportunity: The City and the RRHA will provide detailed guidelines to applicant owners describing their obligations for fair housing practices. These may include procedures to notify the RRHA and other community or service agencies of vacan- cies, posting of Equal Housing Opportunity logotype of premises, public advertisement of vacancies, etc.. These requirements will be conditions of the deed of trust foe the DPL. Evidence of compliance will be examined by :he RRHA at least annually, at the time of on-site inspection. Violation of fair housing and nondiscrimination provisions will be grounds for requiring payment of the DPL as specified in the deed of trust. C. Tenant Assistance Policy: All reasonable efforts will be made to avoiJ involuntary displacement of tenants due to rent increases, especially recants of lower income. In no case will a ~ery low income family be displaced involuntarily by a tenant not of very low income. Each tenant in a unit to be rehabilitated under the Program will be counsaled about the effect of the r~habilitation on him/her. Th= iRHA wi'fl insure that information is provided to all tenaot~, and individual counseling afforded to all those in jeopardy of being displaced involuntarily. This counseling ~£1[ a~ least include descriptions of alternative housing opor~nities, ways ~o search for suiuable alterna- tive arrangement~, aod tenant rights under the Federal Fair Housin$ law. Tenants qualifying for Section 8 assistance will be offered such subsidy either to stay in the unit after its re~air, to move to anothe~ unit in the project or another project rehabilitated under the Proogram, or to move to another qualified unit in the City. Direct referrals to other apartments also may be made. No tenant offered decent, safe, and sanitary housing at an affordable rent (as defined in 24 CFR 511.10(h)(1) will be considered to be displaced. Any tenant displaced involuntarily by the Rental Rehabilita- tion Program shall receive priority consideration for available Section 8 and public housing units administered by the RRHA. D. Neighborhood preservation: Rehabilitation of rental property without displacement of current residents will enhance the preservation and revitali- zation of affected neighborhoods. The improvement of rental properties will supplement substantial investments mads in owner-occupied homes over the last few years. Rehabilitation proposed in parts of the Hurt Park and Highland Park Conservation Areas with historic significance will be reviewed for sensitivity to historic preservation. The Form of this review will be developed with and be accept- able to the Virginia Division of Historic Landmarks. E. Compliance with Applicable Regulations: Administration of the Rental Rehabilitatio~ Program will comply with ali applicable federal regulations and require- ments, including but not limited to those c~ncerning non- discrimination and equal opportunity, as identified in 24 CFR 511.10(m). F. Authority to Apply: The submission of the grant application has been authorized by Roanoke City Council. The City and the ~an._~:e Redevelopment and Housing Authority are lez:ily authorized to develop and administer housing rehabilitati'~ and rent sub- sidy programs within the City, such as this lental Rehabilitation Program. P,I~TAL REHA~ILITA~IO~ E~AL OPPORTI~IT¥ ~ NONDISCRIHINA~ION POLICIES AND GUIDELINES General Polic~: It is the Policy of the City of Roanoke and the Roanoke Redevelopment and Housing Authority (RRHA) to administer the Rental Rehabilitation Program so that individuals of similar income have similar available housing choices, regardless of race, color, religion. sex, national origin, or handicap. Each property owner applying for participation in the Rental Rehabilitation Program shall agree to avoid any discrimination on the basis of race, color, religion, sex. national origin, or handicap, and shall agree to market their vacant rental units in good faith to inform and attract eligible tenants from all racial, ethnic, and gender groups. The RAHA shall give a copy of these Policies and Guidelines to the following: 1. Applicant property owners. Current tenants and tenants applying to the RRHA for housing rehabilitated under the Program. e Social service agencies, including Total Action Against Poverty (TAP), League of Older Americans (LOA), Legal Aid Society, and Roanoke Neighborhood Alliance. Resident organizations of affected/eligible neighborhoods. 5. General public, upon request. In addition, all advertisements, press releases, information packages, application forms, and written communications prepared by the RRHA relative to the Rental Rehabilitation Program shall include the Equal Housing Opportunity logo or statement. Bo Each participating property owner shall seek to attract tenants regardless of race, color, religion, sex, national origin, or handicap, of all minority ind majority groups, especiai!y those unlikely to apply wi:hour special outreach, to units vacant after rehabilitation or that later become · vacant. These marketing efforts shall include, at a minimum, the following: Advertisement of any and all vacancies in the Roanoke Times and World News and the Roanoke Tribune, such advertisement to include the Equal Housing Opportunity logo or statement. Such advertisements will specify that vacant units are available for, but not limited to, Section 8 tenants. Do Notification Co the RRHA and TAP of any and all vacancies, This notice will be forwarded by the RRHA to other service agencies and organizations. Posting of Equal Housing Opportunity poster, provided by the RRHA, on vacant premises and rental offices, if existing. A participating property owner may be excused from the affirmative marketing requirements outlined in paragraph B., above, if he/she prepares a substitute plan acceptable to the RRHA and the City. This substitute plan, once approved, will be available for public inspection at the business office of the property owner (if applicable) and the RRNA. Documentation: Each participating property owner shall document affirmative marketing, such records to include the following: Copies of ali advertisements, notices, and ocher outreach for all vacancies. A log of all contacts with potential tenants, including race, sex, approximate age, and reasons for not accepting o The 1. 2. Quarterly reports to the RRHA, ia a format provided by the RRHA, regarding the occupancy of ali assisted units and marketing activities for any vacancies. RPJ~ shall keep records including the following: A log of vacancies reported by owners. Copies or other evidence of notices regarding the Prog"am and vacancies sent to agencies and/or organizations by the RRHA. A log of referrals made to vacant units, including race, sex, and approximate age. Copies of advertisements placed -v owners. Records of characteristics of tenants occupying units, i~ciuding race, sex and approximate age. Assessment. The RRHA shall use the quarterly reports filed by preperty 3'~mers to verify compliance with affirmative marketing and Equal Housing Opportunity requirements. In addition, the RRHA and/or the City may'make other periodic inspections of the property owner's records concerning tenants and marketing activities, or ask for other information about the same. - Violations. Failure to comply with Equal Opportunity, Nondiscrimination, or Affirmativa Marketing requirements will result in a written notice from the RRHA to the property owner that specific provisions of the Deed of Trust between the two parties have been violated, defining what corrective actions, if any, are to be taken, and advising that further violations or failure to take the prescribed actions may require repayment of the Deferred Payment Loan, less 10Z for each full year of its life. Tenant Assistance Policy All reasonable efforts will be made to avoid involuntary displacement of tenants due to rent increases, especially tenants of lower income. [n no case will a very low income family be displaced involuntarily by a tenant not of very Iow income. Each tenant in a unit to be rehabilitated under the Program will be counseled about the effect of the rehabilitation on him/her. The RRHA will insure that information is provided to all tenants, and individual counseling afforded to all those in jeopardy of being displaced involuntarily. This counseling will at [east include description of alternative housing opportunities, ways to search for suitable alternative arrangements, and tenant rights under the Federal Fair Housing law. Tenants qualifying for Section 8 assistance will be offered such subsidy either to stay in the unit after its repair, to move to another unit in the project or another project rehabilitated under the Program, or to move to another qualified unit in the City. Direct referrals to other apartments also may be made. No tenant offered decent, ~fe, and sanitary housing at an affordable rent (as defined in £- CFR 511.10(h)(l) will be considered to be displaced. Any tenant involuntarily displaced by the Rental Rehabilita- tion Program shall receive priority consideration for available Section 8 and public housing units administered by the RRHA. Office c~ t~e O~y C~erk September 30, 1986 File #60-133 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28358, amending and reor- daining certain sections of the 1986-87 General Fund Appropriation Ordinance, to provide for the appropriation of state approved funds, in the amount of $5,500.00, to the Commonwealth Attorney's budget for the purchase of office equip- ment, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CiqC City Clerk MFP:se Enc. cc: Mr. Donald S. Caldwell, Commonwealth's Attorney Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney 456 Munlclpol Building 215 C~urch Avenue, S.W, Roanoke, Virginia 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28358. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations 3udicial Administration Commonwealth's Attorney Revenue Commonwealth's Attorney (1) Furn. & Equip. (2) Com. Attorney (2) ......................... $ (A001=026=2210-9005) $5,500 (R001-020=1234~0610) 5,500 BE IT FURTHER ORDAINED that, $2,333,134 496,009 325,500 an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk CITY CLE~!!~S OFFICE Roanoke, Virginia September 25, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Appropriation of Funds for Capital Outlay The attached letter dated September 9, 1986, with reference to the above subject is concurred in by me. Respectfully submitted, W. Robert Herbert City Manager WRH/ga DONALD $, CALDWELL COMMONW~LTH'$ ATTORNEY MoNWEALTI+ OF Vlu.-,. CItY Of ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY September 9, 1986 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, VA Dear Members of Council: I. Background: A. Subject: Appropriation of Funds for Capital Outlay The Commonwealth Attorney's 1986-87 budget request submitted to the State Compensation Board included $9,900 in capital outlay for the purchase of office automation equipment and furniture. The Commonwealth Attorney's 1986-87 supplemental budget submitted to the City also included this same request. II. Current Situation: The Commonwealth Attorney's 1986-87 budget approved by the State Compensation Board included $5,500 in capital outlay. The Commonwealth Attorney's 1986-87 budget as approved by City Council did not provide funding for capital outlay, according to budgetary guidelines. III. Recommendation: Appropriate the state approved funds in the amount of $5,500 to Capital Outlay in the Commonwealth Attorney's budget (001-026-2210-9005) and increase the revenue estimate for shared expenses - Commonwealth Attorney (001-020-1234-0610) - so that we can purchase much needed office equip- ment with the funds approved by the State Compensation Board. Respectfully submitted, Donald S. Caldwell Commonwealth' s Attorney btw pc: City Manager City Attorney Director of Finance Office of ~he City C]e~ September 30, 1986 File #184 ~4r. W. Robert Herbert City ~lanager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 28360, establishing the rate of reimbursement per mile to be paid to officers and employees of the City for use of privately owned personal motor vehicles on City business; and providing for an effective date, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday September 25, 1986. ' Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric o cc: Mr. WilDurn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Eric C. Turpin, Manager, Personnel Management Mr. Barry L. Key, ~lanager, Budget and Systems Mr. David Dew, Budget/Management Analyst Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke. Virginia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28360. 5A6 A RESOLUTION establising the rate of reimbursement per mile to be paid to officers and employees of the City for use of privately owned personal motor vehicles on City business; and providing for an effec- tive date. WHEREAS, the City Council is required by §2-35, Code of the City of Roanoke (1979), as amended, to establish, from time to time, a rate of reimbursement per mile to be paid to officers and employees'of the City for the use of privately owned personal motor vehicles on City business; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. On and after October 1, 1986, the rate of reimbursement per mile to be paid to officers and employees of the City for the use of privately owned personal motor vehicles on City business is hereby established at the rate of twenty-one cents ($.21) per mile for the first 15,000 miles of such travel in each fiscal year and eleven cents ($.11) per mile for each additional mile over 15,000 miles in such fiscal year. 2. This resolution shall be in full October 1, 1986. force and effect on and after ATTEST: City Clerk. CITY CL£R,~.~ OFFIuE Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Automobile Mileage Reimbursement Dear Members of City Council: Roanoke, Virginia September 25, 1986 I. Background: Ao Mileage reimbursement at the rate of .205¢ per mile for the first 15,000 miles and 11¢ per mile for additional travel per fiscal year has been made to City employees utilizing their personal automobiles in the performance of City business. This rate was established on May 21, 1984. Mileage reimbursement rates paid by the Commonwealth have been increased by action of the 1986 General Assembly. House Bill 30 established the following rates: 1. 21¢ per mile for the first 15,000 miles. 2. 11¢ per mile for additional miles of such use in a fiscal year. C. Effective date of House Bill 30 was July 1, 1986, relative to mileage reimbursement. Internal Revenue Service permitted the same mileage rates to be uti- lized in determining deductible costs for business use of personal cars for calendar year 1985. II. Current Situation: City Council Resolution No. 27029, adopted May 21, 1984, needs to be amended at this time in order to permit the new reimbursement rates to be paid. III. Equity of reimbursement - Costs for owning and operating an automobile have been recently determined to be between 20¢ and 35¢ per mile, depending upon the cost of the automobile and the annual mileage dri- ven. Gasoline costs continue to rise. The Internal Revenue Service allowable mileage cost and the new State reimbursement rate of 21¢ per mile for the first 15,000 miles and 11¢ per mile thereafter, on a fiscal year basis, appear to be an equitable rate for reimbursement based on the average of the variable costs of automobile ownership and operation. Honorable Mayor and Members of Council Page 2 B. Legal - Compliance with State Code. C. Cost IV. Alternatives: Establish increased mileage reimbursement rat~ at 21¢ per mile for the first 15,000 miles, 11¢ per mile for all additional miles in the fiscal year, effective upon passage of City Council, for all City employees authorized to receive mileage reimbursement for business use of their personal automobile. Equity of reimbursement - This alternative would provide an equitable rate of reimbursement for business use of personal auto- mobiles. Legal - This alternative would comply with the Code of Virginia with respect to those employees to whom the State makes mileage reimbursement payments. This alternative will also permit the City to receive reimbursement from the State in those instances where the City makes the mileage reimbursement payment and that cost is shared by the State. 3. Cost: Fiscal Year 1986 - Sufficient funds are available in the current budget to pay the higher reimbursement rate for the remainder of this fiscal year. B. Do not establish an increased mileage reimbursement rate. Equity of reimbursment for business use of personal automobiles would not exist. The cost to the individual utilizing their per- sonal automobile for business would be significantly higher than the amount being reimbursed by the City. Legal - The City would not be complying with the Code of Virginia with respect to mileage reimbursements required to be made to cer- tain City employees (courts, election officers, probation offi- cers, Sheriff's deputies, social service workers, etc.). 3. Cost - This would not be an issue. Honorable Mayor and Members of Council Page 3 Ve the appropriate resolution which: A. B. Recommendation: It is recommended that City Council concur in Alternative "A" and adopt Establishes the increased mileage reimbursement rates; and Establishes an effective date of October 1, 1986. Respectfully submitted, W. Robert Herbert City Manager WRH:DHD:mds cc: City Attorney Director of Finance Office c~ the O~ Uctober 6, 1986 File #226 Ms. Eva G. Tieg Commonwealth of Virginia Secretary of Human Resources 622 9th Street,Office Building Richmond, Virginia 23219 Dear Ms. Tieg: I am enclosing copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room456 MunlcipalBulldlng 215C~urchAve~ue, S.W. Roonoke,~rglnla24011 (703)981-2541 C~:e of the 0~/Oe~k October 6, 1986 File #226 The Honorable Gerald L. Baliles Governor of Virginia State Capitol Building Capitol Square Richmond, Virginia 23219 Dear Governor Baliles: I am enclosing copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room456 Munk:lpolButldlng 2'15ChurchAv~ue,$.W. Roonoke, Vlrginla24011 (703)981-2541 Office of the City Cle~ October H, 1986 File #226 The Honorable Clifton A. Woodrum, III Member, House of Delegates P. O. Box 1371 Roanoke, Virginia 24007 Dear Delegate Woodrum: I am enclosing copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Vatley, Inc., and requesting the Commonwealth to fund existing community action agencies, whic~~ Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Iqary F. Parker, CMC City Clerk MFP:se Enc. Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 October 6, 1986 File #226 The Honorable A. Victor Thomas Member, House of Delegates 3028 Lockridge Road, S. W. Roanoke, Virginia 24014 Dear Oelegate Thomas: I am enclosing copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted by the Council of the C~ty of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Roor'n456 MuntcipalBulldlng 215 (~urch Avenue, S.W. Roanoke, VIrglnta24011 (703)981-254"1 October 6, 1986 File #226 The Honorable J. Granger Macfarlane ~ ~,ber, Senate of Virginia P. O. Box 201 Roanoke, Virginia 24002 Dear Senator ~acfarlane: I am enclosing copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se EP.c. I:~oocn456 MunlclpalBulldlng 215 Church Ave~ue, S.W. Roano~e, V1rglnla24~11 (703)981-2541 Office of the City ClerN September 30, 1986 File #226 Mr. Theodore J. Edlich, III Executive Director Total Action Against Poverty in Roanoke Valley, Inc. P. O. Box 2868 Roanoke, Virginia 24001 Dear Mr. Edlich: I am enclosing copy of Resolution No. 2~361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. cc: Mr. E. Cabell Brand, President, Total Action Against Poverty in Roanoke Valley, Inc., P. O. Box 2868, Roanoke, Virginia 24001 Room456 MunlcipalBulldtncj 215(~urchAve~ue, S.W.l~:x:lnc~e, VIrglnla2,4011 (703)98t-2541 Office of the City Clerk September 30, 1986 File #226 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 28361, expressing the City's support of Total Action Against Poverty in Roanoke Valley, Inc., and requesting the Commonwealth to fund existing community action agencies, which Resolution was adopted Dy the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se EI~Co cc: Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney ~r. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director of Human Resources ~456 MunlclpalBuildlng 215(~urchA~"~ue, S.W. Roanoke, Vlrginla24.011 (703) 981-254'1 IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28361. VIRGINIA, A RESOLUTION expressing the City's support of Total Action Against Poverty in Roanoke ValIey, Inc., and requesting the Commonwealth to fund existing community action agencies. WHEREAS, Total Action Against Poverty in Roanoke Valley, Inc., was established with the assistance of Roanoke City Council to help serve the needs of the City's low income residents; WHEREAS, the work of Total Action Against Poverty in. Roanoke Valley, Inc., not only provides critically needed services to local residents but also enhances the local economy through the provision of employment and the creation of the need for indirect business services which approximates $7,000,000 annually; WHEREAS, community action agencies statewide have suffered drastic cuts in program funding from primary federal funding sources as the federal government continues its own budget reduction programs; WHEREAS, the Commonwealth of Virginia has not, through the State budgeting process, provided funds to help offset the loss of federal funds by the State's community action agencies. N~V, THEREFORE, BE IT RESOLVED by the Council of the City of Roa- noke that it will continue its support of Total Action Against Poverty in Roanoke Valley, Inc., by maintaining an elected official on its Board of Directors, providing financial assistance as local resources will allow, and by cooperating with Total Action Against Poverty in Roanoke Valley, Inc., to enhance the quality of life for all Roanoke's citizens. BE IT FURTHER RESOLVED that the City of Roanoke supports Total Action Against Poverty in Roanoke Valley, Inc.'s request that the Com- monwealth of Virginia budget funds in 1987 sufficient to meet the critical operational needs of existing community action agencies state- wide as they endeavor to improve the quality of life for Virginia's low income residents. ATTEST: City Clerk. RECE~'~EO Roanoke, Virginia CITY CLERKS OFFICE September 25, 1986 Honorable Mayor Noel C. Taylor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: Subject: '86 ~;EP18 P2:28 Resolution of Support for State Funding: Total Action Against Poverty I. Background Total Action Against Poverty (TAP) was established with the assistance of Roanoke City Council to help provide needed service to low income residents. City support of TAP activities has been in the form of funding, tech- nical assistance, and the appointment of a City Council member to serve on its Board of Directors. II. Current Situation Gramm-Rudman and other efforts to reduce federal spending have dimin- ished TAP's ability to provide services at the level at which they are being demanded. B. State aid to community action agencies statewide is now being sought to help offset the reduction in federal aid. C. TAP has requested that City Council pass a resolution in support of state aid for existing local community action agencies statewide. III. Issues A. Overall Quality of Life for Local Residents B. Cost to Local Government C. Elimination of Social Ills IV. Alternatives A. Adopt the attached Resolution in support of state aid for local existing community action agencies. Overall quality of life for local residents will be enhanced if state aid is forthcoming. Poverty level residents will have a greater chance for self-sufficiency which in turn improves our neighborhood and our economic development efforts. Honorable Mayor Noel C. Taylor and Members of City Council Page Two Cost to local government may not rise at such a rate that critical programs will need eliminating due to our inability to provide the necessary funds. 3. Elimination of social ills such as homelessness and joblessness can be addressed if adequate funding is available. B. Do not adopt the attached Resolution. Overall quality of life for local residents cannot be maintained when local residents in need of basic life elements (food, clothing, shelter, jobs) cannot be assisted in obtaining these necessities. Cost to local government increases at virtually all levels when non-profit and/or volunteer efforts to help those in need are eliminated or substantially curtailed. Elimination of social ills such as homelessness and joblessness becomes an unrealistic goal when agencies, such as TAP, do not have the resources to assist those in need of shelter, jobs, etc. V. Recommendations It is recommended that City Council adopt the attached Resolution which requests that the Commonwealth provide funding for existing community action agencies statewide in its 1987 budget. Respectfully submitted, W. Robert Herbert City Manager WRH:EBRJr:mp cc: Assistant City Manager City Attorney Director of Finance Director of Human Resources Executive Director, Total Action Against Poverty, Inc. Chairman of the Board, Total Action Against Poverty, Inc. Office of the Ci~y C]en~ September 30, 1986 File #38-472 Mrs. Pam Sowder Acme Business Machines P. O. Box 5129 Roanoke, Virginia 24012 Dear Mrs. Sowder: I am enclosing copy of Ordinance No. 28363, accepting a portion of the proposal of Acme Business Machines for providing word pro- cessing equipment for the City Clerk's Office, for the total price of $9,536.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, lgg6. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. cc: Mr. W. Robert Herbert, City Manager I~r. Wilburn C. Dibling, Jr., City Attorney Hr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. Kit B. Kiser, Director of Utilities and Operations Mr. James D. Ritchie, Director of Human Resources Mr. William F. Clark, Director of Public Works Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 240t I (703) 98'K2541 Or, ce of the City Cler~ September 30, 1986 File #38-472 Xerox Corporation IBM Corporation 2706 Ogden Road, S.H. P.O. Box 301 Roanoke, Virginia 24014 Roanoke, Virginia 24002 Gentlemen: I am enclosing copy of Ordinance No. 28363, accepting a portion of the proposal of Acme Business Machines for providing word pro- cessing equipment for the City Clerk's Office, for the total price of $9,536.00, which Urdinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. On behalf of the Council, I would like to express you for submitting your proposal for providing equipment for the City Clerk's Office. appreciation to word processing Sincerely, Mary F. Parker, C~C City Clerk MFP:se Enc. Room456 MuniclpalBuildlng 215C~urchA'~.,nue, S.W. RoanoNe, Vlrginla24~11 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28363. VIRGINIA, AN ORDINANCE accepting a bid for providing word processing equipment for the City Clerk's Office; rejecting all other bids made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that; 1. That portion of the bid of Acme Business Machines, made to the City, offering to provide for the City Clerk's Office word processing equipment meeting all the City's specifi- cations and requirements therefor, for the total bid price of $9,536.00, which bid is on file in the Office of the City Clerk. is hereby ACCEPTED. The remaining portions of the bid of Acme Business Machines are hereby REJECTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifica- tions, the terms of said bidder's proposal and the terms and pro- visions of this ordinance. 3. Any and all other bids made to the City for the aforesaid equipment are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office ~ the O~ Oen~ September 30, 1986 File #60-38-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28362, amending and reor- daining certain sections of the 1986-87 General Fund Appropriation Ordinance, to provide for the appropriation of $9,536.00 for the purchase of word processing equipment for the City Clerk's Office, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CIIC City Clerk MFP:se Enco cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Oibling, Jr., City Attorney Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. Kit B. Kiser, Director of Utilities and Operations Mr. James 0. Ritchie, Director of Human Resources Mr. William F. Clark, Director of Public Works Room456 Munlcil:x~lBullding 2~5C~urchAvenue, S.W. Roano~e, Vlrginlo2401~ (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28362. AN ORDINANCE to amend and reordain certain sections of the 1986-87 General Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations General Government $388,134 City Clerk (1) .................................... 224,755 Fund Balance Capital Maintenance and Equipment Replacement Program - City Unappropriated (2) .................. $5,366 (1) Equipment (A001-001-1120-9005) $ 9,536 (2) CMERP - City (X001-3332) (9,536) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk RECEIVED CITY CLERKS OFFICE '86 ,~FP 18 P2:2~ Roanoke, Virginia September 25, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BIDS ON WORD PROCESSING EQUIPMENT BID NUMBER 86-7-86 I concur in the Bid Committee's recommendation for the purchase of Word Processing Equipment. Respectfully submitted, City Manager WRH/DDR/ms cc: City Attorney Director of Finance Roanoke, Virginia September 25, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BIDS ON WORD PROCESSING EQUIPMENT BID NUMBER 86-7-86 BACKGROUND Ae October 21, 1985, City Council designated funds in the Capital Maintenance and Equipment Replacement Program to purchase word processing equipment for the City Clerk's Office and Director's Office. B. Request for bids were sent specifically to twelve (12) firms as shown on the City's current bid list. Bids were received, after due and proper advertisement, in the Office of the Manager of General Services, at 2:00 P.M., August 8, 1986, at which time all bids were publicly opened and read. Bid tabulation is attached. II~ CLrRRENT SITUATION A. Bids were evaluated by representatives of the following offices: City Clerk Director, Administration & Public Safety Utility and Operations Human Resources Public Works General Services Three (3) bid responses were received and evaluated as follows: Lowest bid as submitted by IBM Corporation is not com- patible with existing equipment. IBM Corporation also submitted an alternative bid. The alternate bid as submitted is not compatible with existing equipment. The second lowest bid as submitted by Xerox Corporation is not compatible with existing equipment. Honorable Mayor and City Council Page 2 The lowest bid meeting all specifications is the bid submitted by Acme Business Machines on CPT brand equip- ment. Cost on all units needed, exceeded the designated amount in t~Capital Maintenance and Equipment Replacement Program. Allow the equipment for City Clerk's Office to be purchased and all others rejected and readvertised. III. ISSUES 1. Need 2. Compatibility 3. Fund Availability IV. ALTERNATIVES Accept the lowest responsible bid meeting specifications from Acme Business Machines, to furnish word processing equipment for the City Clerk's Office for the total amount of $9,536.00 and reject all other bids. 1. Need - The equipment is necessary to provide increased e~ciency and productivity. 2. Compatibility - With existing units in the City Clerk's Office, is eSsential. Fund Availability - Funds are available in the Capital Maintenance and Equipment Replacement Program to provide for the purchase of the Equipment for the City Clerk. B. Reject all bids Need - Equipment necessary to provide continued increase in efficiency and productivity could not be purchased. 2. Compatibility - Would not be a factor in this alter- native. 3. Fund Availability - Designated funds would not be expended. Honorable Mayor and City Council Page 3 RECOMMENDATION Council concur in Alternative "A" - Accept the lowest responsible bid submitted by Acme Business Machines to provide Word Processing Equipment for the City Clerk's Office in the amount of $9,536.00 and reject all other bids. B. Appropriate $9,536.00 to the City Clerk's account number 001-001-1120-9005 to provide for this purchase. Respectfully submitted, GCS/DDR/ms cc: City Attorney Director of Finance Committee: george ~. Snead · Darwin Roupe -- © > 0 0 Office of t~he Oty Oerk September 30, 1986 File #67 Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24017-0414 Gentlemen: I am enclosing,copy of Ordinance .No. 28365, accepting your pro- posal for the construction of the Roanoke Sports Complex Maher Field Improvements, Phase II-B, in the total amount of $527,318.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting meld on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. CC' Mr. Jack 0. Hayslett, Chairman, Citizens' Advisory Committee, City Wide Park Study, 408 Houston Avenue, N. E., Roanoke, Virginia 24012 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation/Grounds Maintenance Mr. Dinesh V. Tiwari, Parks Planner Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Construction Cost Technician Room456 MunlcipalBulldlng 215GhurchAve~ue, S.W. Roanoke, Vi~tnla24011 (703)981-2541 Office of the City September 30, 1986 File #67 Boxley Construction Company P. O. Box 8338 Roanoke, Virginia 24014 Thor, Incorporated P. O. Box 6352 Roanoke, Virginia 24017 Gentlemen: I am enclosing copy of Ordinance No. 28365, accepting the pro- posal of Breakell, Inc., for the construction of the Roanoke Sports Complex - Maher Field Improvements, Phase II-B, in the total amount of $527,318.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. On behalf of the Council, I would like to express appreciation to you for submitting your proposal for the construction of the Roanoke Sports Complex - Maher Field Improvements, Phase II-B. Sincerely, Mary F. Parker, CMC City Clerk MFP:se E~lc. Room456 Munlcil:~alBuildlng 215 Church Avenue, $.W. Roanc~e, VIrginla24011 (703)981-254. t IN THE COUNCIL OF THE CITY OF i{OANOKE, The 25th day of September, 1986. No. 28365. VIRGINIA, AN ORDINANCE accepting the bid of Breakell, Inc., of Roanoke, Virginia, for the construction of the Roanoke Sports Complex Maher Field Improvements, Phase II-B, upon certain terms and con- ditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Breakell, total amount of $527,318.00, Sports Complex - ~her Field being in full compliance with made therefor and as provided said bidder, which bid is on be and is hereby ACCEPTED. 2. The City Manager Inc., of Roanoke, Virginia, in the for the construction of the Roanoke Improvements, Phase II-B, such bid the City's plans and specifications in the contract documents offered file in the Office of the City Clerk, or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the success- ful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be ia full force and effect upon its passage. ATTEST: City Clerk. Office of the Qty Oer~ September 30, 1986 File #60-67 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28364, amending and reor- daining certain sections of the 1986-87 Capital Projects Fund Appropriations, to provide for the appropriation and transfer of $553,684.00 for the construction of the Roanoke Sports Complex - Maher Field Improvements, Phase II-B, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Si ncerely, Mary F. Parker, CMC City Clerk 1,1FP: se Erlco CC: Hr. Jack D. Hayslett, Chairman, Citizens' Advisory Committee, City Wide Park Study, 408 Houston Avenue, N. E., Roanoke, Virginia 24012 Mr. W. Robert Herbert, City Manager Hr. Wilburn C. Dibling, Jr., City Attorney Hr. George C. Snead, Jr., Director of Administration and Public Safety Hr. Jimmie 8. Layman, Manager, Parks and Recreation/Grounds Maintenance Mr. Dinesh V. Tiwari, Parks Planner Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Construction Cost Technician Room456 MunicipalBullding 215C~urchAv~que, S.W. Roonoke, Vlrglnla24011 (703) 981-2541 IN THE COUNCIL OF THE CITY 0F ROANOKE, The 25th day of September, 1986. No. 28364. VIRGINIA, AN ORDINANCE to amend and reordain certain sections of the 1986-87 Capital Projects Fund Appropriations and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1986-87 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Recreation Maker Field Improvements (1-2) ................... Sports Complex (3) ............................... Capital Improvement Reserve Public Improvement Bonds 1985 - Parks (4) ........ $3,638,871 553,684 1,590,272 8,904,365 113,000 Fund Balance Fund Balance Unappropriated (5) .................... $1,901,090 (1) Approp. from Bonds (A008-050-9520-9001) $ 49,000 (2) Approp. from Gen. Revenue (A008-050-9520-9003) 504,684 (3) Approp. from Gen. Revenue (60,000) (4) Approp. from Bonds (49,000) (5) Approp. from Gen. Revenue (444,684) (A008-050-9518-9003) (A008-052-9577-9180) (X008-3325) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia September 25, 1986 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: I concur in the recommendations of the Bid Committee on Roanoke Sports Complex - Maher Field Improvements. Respectfully submitted, W. Robert Herbert City Manager WRH:DVT:gs REC£~V~ED CITY OL£R~<,:, OF?ICE 0 Roanoke, Virginia September 25, 1986 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Roanoke Sports Complex - Maher Field Improvements I. Back~round: A. The Capital Improvement Pro~ram (1985-89) included $2,997,000 for Phases I and II of the subject project. City Council, on March 24, 1986, awarded a construction contract for Phase II-A (Tennis Courts and Concession Building in South Roanoke Park) of the subject project. On this date Council was notified that: Implementation of all work elements of the Phase II-B (Maher Field and Victory Stadium Improvements) would depend upon availability of approximately $935,043 in additional funding. Construction of some elements will be either delayed until needed funds are avail- able or included in Phase III of the Sports Complex Project. The Citizens' Advisory Committee (C.A.C.) on Parks Study would be requested to assist in the prioritization of available funds for remaining work elements. II. Current Situation: The Citizens' Advisor~ Co~ittee (C.A.C.) on Parks Study, on April 6, 1986, conducted an on-site review of several neighborhood and City- wide parks including the Sports Complex Project site. The C.A.C. unanimously established Maher Field Improvements as being the highest priority work elements for Phase II-B of the Sports Complex Project. City Council received bids for the Maher Field Improvements (Phase II-B) on July 28, 1986: 1. Base Bid: - Reorientation of the Field, Grading and Fencing. - Player's areas, concrete walks and bleacher pads and drinking fountains. Underground Irrigation System, utilities, etc. New Athletic Lighting. - New Concession/Restroom Building. Members of Council September 25, 1986 Page 2 III. IV. 2. Alternate Number 1: Paved Parking Area with concrete curbs and walks. 3. Alternate Number 2: Sod infield of baseball diamond. 4. Alternate Number 3 (DEDUCT): Deletion of Concession/Restroom Building from Base Bid. C. Three (3) bids were received and referred to the Bid Committee for re- view and report back to Council. Low base bid in the total amount of $527,318.00 and a construction time of 180 consecutive calendar days was submitted by Breakell, Inc. of Roanoke, Virginia. A. Implementation of the project. B. Bid compliance. C. Amount of the low bid. D. Funding. E. Timing. Alternatives: A. Award a lump sum contract to the low bidder, Breakell, Inc. of Roanoke, Virginia to perform all the work included in the Base Bid, in the amount of $527,318.OO with a construction time of 180 consecutive calendar days. Establish a job contingency of $26,366.00 for a total project construc- tion cost of $553,684.00. Implementation of the highest priority work elements of the Phase II B-Maher Field Improvements, as established by the C.A.C., would be carried out. Remaining work elements of the Phase II B-Maher Field and Victory Stadium Improvements will be delayed until needed funds are available. 2. Bid Co~llance of the low bid submitted by Breakell, Inc. has been verified. 3. A~ount of the low bid is acceptable. 4. Funding for the project would come from: Members of Council September 25, 1986 Page 3 a. 1985 Park Bond Funds (Account #008-052-9577-9180) .... $ 49,000.00 b. Sports Complex (Account #008-050-9518-9003) .... 60,000.00 c. Undesisnated Capital Funds ..... 444,684.00 Total. . . $553,684.00 Timin~ relative to the award of the subject construction contract is critical to facilitate the completion of the project by late Spring, 1987. B. Reject all bids received and do not award a contract at this time. 1. Implementation. of the priority work elements of the subject project would not be carried out at this time, 2. Bid complianc~ would not be an issue. 3. Amount of the low bid would not be an issue at this time. However, future bids could be higher. 4. Pundin~ would not be an issue. 5e Timin~ for the completion of the highest priority work elements for Phase II-B of the Sports Complex Project would be extended, creat- ing delays in the public use of Maher Field. V. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Be Award a lump sum contract to the low bidder, Breakell, Inc. of Roanoke, Virginia, to perform all the work included in the Base Bid in the amount of $527,318.00 with a construction time of 180 consecutive calendar days. Establish a job contingency of $26,366.00 for a total project construc- tion cost of $553,684.00. Authorize the appropriation and transfer of $553,684.00 from the follow- ing sources into a new capital account to be established by the Director of Finance for the subject project: 1. 1985 Park Bond Funds (Account #008-052-9577-9180). . $ 49,000.00 Members of Council September 25, 1986 Page 4 2. Sports Complex (Account #008-050-9518-9003) .... 60,000.00 3. Undesignated Capital Funds ..... 444,684.00 Total. . . $553,684.00 E. Reject all other bids received. Respectfully submitted, William F. Clark RAG/DVT/vz Attachment CC: Mr. Jack D. Hayslett, Chairman Citizens' Advisory Committee on Park Study City Manager City Attorney Director of Finance Director of Administration and Public Safety Director of Public Works City Engineer Manager, Department of Parks and Recreation/Grounds Maintenance Parks Planner, Department of Parks and Recreation Construction Cost Technician, Engineering Department ooo~ 0000 000 0 0 0 0 0 00~ 0 0 0 0 0 · - ~ 00~ 0 0 0 0 0 Office of ~ne Oty Clet~ July 30, 1986 File ~6'7 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. George C. Snead, ,Ir. ) Gentlemen: The following bids for Roanoke Sports Complex, Maher Field Improvements, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, July 28, 1956: BIDDER BASE BID ALT. #3 Breakell, Inc. Boxley Construction Thor, Inc. Coo $527,318.00 545,000.00 594,600.00 -$134,254.00 151,700.00 122,000.00 On motion, duly referred to you Council. seconded and unanimously adopted, the bids were for tabulation, report and recommendation to Sincerely, Mary F. Parker, CMC City Clerk MFP:se CC: Rreakell, Inc., P. O. Box 6414, Roanoke, Virginia 24017-0414 Boxley Construction Co., P. O. Box 8338, Roanoke, Virginia 24014 Thor, Inc., P. O. Box 6352, Roanoke, Virginia 24017 Mr. Wilburn C. Dibling, Jr., City Attorney Room456 MunlcipalOulldlng 215 0hut'ch Avenue, S.W. Roanc~e, VIrgtnlo24011 (703)981-2541 Office cf the Ci~ Cl~¢k October 1, 1986 File #51 Nr. W. Heywood Fralin Attorney P. O. Box 2865. Roanoke, Virginia 24001 Dear Mr. Fralin: I am enclosing copy of Ordinance No. 28339, rezoning a certain tract of land containin§ 2.21 acres, located at Woodbridge Avenue and Peters Creek Road, N. W., designated as a portion of Official Tax No. 6141403, from RG-1, General Residential District, to C-2, General Commercial District, subject to certain proffered con- ditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, September 8, t986, also adopted by the Council on second reading on Thursday, September 25, 1986, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room 456 Munlcll:~l Building 215 O~u~n Amu~, S.W. Roor,.c~, ~rglnlo 2401~1 (703) 98~t.254¢ Mr. W. Page 2 October Heywood Fral 1, 1986 CC: Taylor Oil Company, P. O. Box 5195, Winston-Salem, Carolina 27113 Mr. and Mrs. Malcolm Home, 4419 Northwood Drive, Roanoke, Virginia 24017 Mr. and Mrs. James Thompson, 4425 Northwood Drive, Roanoke, Virginia 24017 Mr. and Mrs. Andrew Yearout, 4431Northwood Drive, Roanoke, Virginia 24017 North N.W., N.W., N.W., Mr. and Mrs. Dan Clifton, 4503 Northwood Drive, N. Roanoke, Virgln~a 24017 Mr. and Mrs. Thomas Via, 4509 Northwood Drive, N. W., Roanoke, Virginia 24017 Mr. and Mrs. R. L. Dew, 4517 Northwood Drive, N. W., Roanoke, Virginia 24017 Westminster Presbyterian Church, 2216 Peters Creek Road, N. W., Roanoke, Virginia 24017 Mr. and Mrs. O. D. Hartman, 5932 Sierra Drive, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Sidney Willis, 2115 Peters Creek Road, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Ray Hartman, 2109 Peters Creek Road, N. W., Roanoke, Virginia 24017 Mr. Troy E. Hartman, 2025 Peters Creek Road, N. W., Roanoke, Virginia 24017 Mr. William B. Harrison, et als, c/o Ms. Bernice Cart, 1843 Angus Road, N. W., Roanoke, Virginia 24017 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28339. VIRGINIA, AN ORDINANCE to amend §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 614, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Roanoke General subject application has been made to the Council of the City of to have the hereinafter described property rezoned from RG-1, Residential District, to C-2, General Commercial District, to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, notice to all concerned as required by §36-541, Code of Roanoke (1979), as amended and after conducting a public the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the Council at its meeting on September 8, 1986, after due and timely notice thereof as required by §36-541, Code of the City of Roanoke (1979), as amended, at which hearing all parties zens were given an opportunity to be heard, both proposed rezoning; and WHEREAS, this Council, after considering tion, the recommendation made to the Council which after giving proper the City of hearing on City Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. the aforesaid applica- by the Planning in interest and citi- for and against the THEREFORE, BE IT ORDAINED by the Council of the City of t(oanoke that §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 614 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a 2.21 acre parcel of land located at Woodbridge Avenue and Peters Creek Road, and designated as a portion of Official Tax No. 6141403, as further described in the Amended Petition to Rezone, and designated on Sheet No. 614 of the Sectional 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from RG-1, General Residential District, to C-2, General Commercial District, subject to those conditions proffered by and set forth in the Amended Petition to Rezone filed with the City Clerk on August 11, 1986, and that Sheet No. 614 of the Zone Map be changed in this respect. A~rEST: City Clerk. Raanoke Ci~/Planning Commission September 8, 1986 Honorable Noel C. Taylor, Mayor, and Members of City Council Roanoke, Virginia Dear Members of Council: SubJect: Request from Paul A. Duncan and Gary A. Duncan, represented by David C. Helscher, Attorney, that a certain tract of land containing 2.21 acres, located on Woodbridge Avenue and Peters Creek Road, N.W., being a portion of Official Tax No. 6141403, be rezoned from RG-1, General Residential District to C-2, General Commercial District. I. Back, round: Property was conditionally rezoned from RG-1 to C-1 in 1981 for the purposes of operating an office building for the Roanoke Valley Baptist Association. One of the conditions of the rezoning was that if construction did not occur within two years, the zoning would revert to RG-1 (no construction occurred). Issues discussed at that time were storm water runoff and buffering of adjoining residential properties as well as preservation of the, then, wooded vegetation. B. Site was ~raded in early 1986. Petition to rezone to C-2 was filed on July 16, 1986. Request was unconditional. Staff's and Commission's discussion with the petitioner and his attorney identified concerns. An amended petition was filed after the Planning Commission hearing. D. Amended petition has following proffered conditions: The property will be used as a new automobile dealership with the associated sales of used vehicles and the leasing of new and used vehicles. The landscaping design and location will be in substantial compliance with the attached site plan. type of plant material is not a condition.) (The Room 355 Municipal Building 2t5 Church Avenue, 579Z Roanoke, Virginia 2401 t (703) 98t-2344 Construction of the building to house new automobile sales will begin within two (2) years of the date of final zoning approval and in the event construction is not begun within two (2) years, the zoning will revert to the existing zoning. Proposed use of property is for a new car dealership franchise. A preliminary development plan has been submitted and is attached for your review. Petitioner intends on developing an adjacent triangular piece of property already zoned C-2 in conjunction with this development. Subdivision plat was filed in 1984 for entire property, but it has never been approved. Should the zoning be changed, it would apply to lots 1 and 2 of the 3 lots proposed (see map submitted with rezoning petition). At present, the subdivision needs revisions in order to be approved. Access availability is an issue for Lot No. 3. Plannin$ Commission public hearing was held on August 6, 1986. A petition in support of the rezoning request signed by adjoining property owners on Northwood Drive was submitted by the petitioner. Mr. and Mrs. Eddie Via of 4509 Northwood Drive expressed concerns about the rezoning with regard to the impact of that particular use on their property values and drainage problems. II. Zoning reverted from conditional C-1 to RG-1 in 1983. Zoning across and along Peters Creek Road is a mixture of RS-3 and C-2. The subject property and the adjoining church property are zoned RG-1 as is another large vacant tract across Peters Creek Road just north of the site. Zoning to the south and west of the property is primarily RS-3. Use of property is presently vacant. Westminister Presbyterian Church is located adjacent to the property. A residential subdivision is located to the south and west. Proposed use would include current vacant land area zoned C-2. Utilities are available. Storm water management is a significant issue in the Peters Creek watershed. Meadowbrook Road (imediately west of the property) has had sewer problems during flood events due to topographical layout of the lines and the elevation of the creek. During recent grading, a portion of Peters Creek was channelized across the front of the property. Plans are to continue the culvert to the end of the property. City would require a zero percent increase in the rate of runoff for new development. It appears that control of runoff for the development would be feasible. De Transportation access would be served by Peters Creek Road. A median cut is present at Woodbridge Avenue. Approximately 800 vehicles per day would be generated by the proposed use. Peters Creek Road and median cut can accommodate the projected increase. Neighborhood is primarily single family residential. Storm water management has been a primary concern for this segment of the Peters Creek watershed. Petitioner has indicated that he has met with adjoining property owners and they are in support of the rezoning request. A petition to that effect is attached. F. Comprehensive Plan recommends: Commercial development be undertaken in a quality, coordinated manner with attention to design, landscaping and the effect on adjoining properties. Residential areas be buffered with landscape screening from non-residential uses. III. Alternatives: A. Approve the rezoning request. Zonin~ is consistent with other zoning patterns along Peters Creek Road. Use is limited to a new car dealership. Proffered conditions should also address landscaping of the property, providing attractive street frontages and buffering of adjacent residential properties. Utilities can be addressed in greater detail at the site plan review stage. Runoff must be managed on-site to achieve a zero percent increase in the rate which presently drains from the site. 4. Transportation not an issue. Neighborhood buffered from use by landscaping and deep lots. Remainder of tract to west will remain RG-1. 6. Comprehensive Plan followed. B. Deny the rezoning request. 1. Zonin~ remains RG-1. 2. Use would be limited to residential. 3. Utilities still an issue for future development. 4. Transportation not an issue. Neighborhood not affected by commercial use of adjacent property. Multi-family development of property encouraged. 6. Comprehensive Plan could still be followed. IV. Recommendation: The Planning Commission recommended approval of the rezoning request by a vote of 5-0 (Messrs. Buford and Waldvogel absent) subject to the filing of an amended petition as discussed with the petitioner. The proposed plan of development encompasses a larger area than that requested for rezoning, thereby promoting a more coordinated commercial development. The proposed project also would include landscaping and buffering along street frontages and adjacent residential properties, which will provide for an attractive development. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission ESG:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Petitioner VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE RE: REZONING OF A 2.21 acre portion of Tax Parcel No. 6141403 located at Woodbridge Ave. and Peters Creek Road, from RG-1 Residential District, to C-2 Commercial District TO THE HONORABLE MAYOR AND ~MBERS OF OF ROANOKE. AMENDED PETITION TO REZONE THE COUNCIL OF THE CITY A map of the property 36, Code of the City of Roanoke (1979), as amended, the petitioner requests that the said property be rezoned from RG-1, Residential District, to C-2 Commercial District, with the following proffered conditions: (1) The property will be used as a new automobile dealer- ship with the associated sales of used vehicles and the leasing of new and used vehicles. (2) The landscaping design and location will be in substantial compliance with the attached site plan. (The type of plant material is not a condition.) (3) Constrqction of the building to house new automobile sales will begin within two (2) years of the date of final currently zoned RG-1, Residential District. to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII of Chapter 1. The Petitioners, Paul A. Duncan and Gary A. Duncan are contract purchasers of a 2.21 acre parcel of land located in the City of Roanoke, Virginia, located at Woodbridge Avenue and Peters Creek Road, and designated on Roanoke City Appraisal Map as a portion of Official Tax No. 6141403. The said property is zoning approval and in the event construction is not begun within two (2) years, the zoning will revert to the existing zoning. 3. The Petitioners believe that the rezoning of the said property will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will be in the best interests of the City. 4. Attached as Exhibit B are the names and addresses of the owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the petitioners request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted, PAUL A. DUNCAN GARY A.~UNCAN ,~ By: ~__ ~ 1/~ JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. W. Heywood Fralin P.O. Box 2865 Roanoke, Virginia 24001 703-342-3185 %~/E.$T M i r4 ISTF-.F- ST., N .V/. (e .(Vn. H?y. 'T; I '~To~-Y i~,~icc f~u .r~w4G ~CoTl. nt,,Io GTe-F-E-T,~1-~/' I 6140611 6140610 6140609 6140608 6140607 6140606 6141401 6141402 6370206 6370301 6370302 6370303 6370306 Exhibit B LIST OF ADJOINING LANDOWNERS Malcom & Joyce Horne James & Phyllis Thompson Andrew & Bivie Yearout Dan & Julia Clifton Thomas & Ruth Via R. L. & Georgette Dew 4419 Northwood 4425 Northwood 4431 Northwood 4503 Northwood 4509 Northwood 4517 Northwood Roanoke Roanoke Roanoke Roanoke Roanoke Roanoke Westminster Presb. Church Westminster Presb. Church 2216 Peters Cr. Rd., Roanoke, Va. 24017 2216 Peters Cr. Rd., Roanoke, Va. 24017 O.D. & Helen Hartman Sidney & Karen Willis Ray & Ruth Hartman Tracy Hartman William B. Harrison 2203 Peters Cr. Rd., Roanoke, Va. 24017 2115 Peters Cr. Rd., Roanoke, Va. 24017 2109 Peters Cr. Rd., Roanoke, Va. 24017 2025 Peters Cr. Rd., Roanoke, Va. 24017 2013 Peters Cr. Rd., Roanoke, Va. 24017 Va. 24017 Va. 24017 Va. 24017 Va. 24017 Va. 24017 Va. 24017 I} 1)I:1 111:7. NING F.~W. ~1 TO C-£ ~V- QONDIT~ ,~ . 8 7 Ac. 6 N 6W 7 C)k l C ~----WlTH PPOPO6E. D O' 7 ~ ~/~ 8 AUG 1 9 198~ Roanoke Office of Planning & £coaomic Development TO WHOM IT MAY CONCERN: This is to advise that the undersigned support the rezoning request of Paul A. Duncan and Gary A. Duncan to rezone a 2.21 acre portion of'tax parcel #6141403, located at Woodbridge Avenue and Peters Creek Road to C-2 Conmlercial District in order to operate an automobile dealership. ADDRESS: TO WHOM IT MAY CONCERN: This is to advise that the undersigned support the rezoning request of Paul A. Duncan and Gary A. Duncan to rezone a 2.21 acre portion of tax parcel #6141403, located at Woodbridge Avenue and Peters Creek Road to C-2 Commercial District in order to operate an automobile dealership. ADDRESS: AD NUMBER -- PUBLISHER' S FEE - ~OA~OKE 820171t $72.00 TI4[S C~ WOr, LD-~ EWS W H FRALIN P 0 BOX 2865 '86 ROANOKE VA 24001 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION 1, (THE UNDERSIGNED) AN OFFICER OF TIMES-WORLD CORPORATIONy WHICH COR- PORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ~OANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 08/22/86 MORNING 08/29/86 MORNING W I TNESS , TH I EST DAY OF SEPTE:BE~1986 OFFICER,S S IGNATUREf' NOTICE OF PUBLIC HEARING TO WHOM IT MAy CONCERN: Pursuant to the provisions of Article VII of Chapter 36, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on ~onday, September 8,1986, at 7:30 p.m., in the Council Chamber in the ~nicipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from RG-1, General Residential District, to C-2, General Commercial District, the following property: A 2.21 acre parcel of land located at Woodbridge Avenue and Peters Creek Road, and designated as a por- tion of Official Tax No. 6141403, as further described in the Petition to Rezone. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 20th day of August , 1986. Please publish in full twice, once on Friday, August 22, 1986, and once on Friday, August 29, 1986, in The Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F, Parker City Clerk Please bill to: W. H. Fralin, Attorney P. O. Box 2865 Roanoke, Virginia 24001 Office of the City Cle~ August 29, 1986 File #51 Mr. W. Heywood Fralin Attorney P. O. Box 2865 Roanoke, Virginia 24001 Dear Mr. Fralin: I am enclosing copy of a report of the City Planning Commission recommending that the C'ouncil of the City of Roanoke grant the request of your clients, Paul A. Duncan and Gary A. Duncan, that a 2.21 a,cre parcel of land located at Woodbridge Avenue and Peters Creek Road, N. W., designated as a portion of Official Tax No. 6141403, be rezoned from RG-1, General Residential District, to C-2, General Commercial District, subject to certain proffered conditions. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, September 8, 1986, at 7:30 p.m., in the Council Chamber, fourth floor of the ~lunicipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance provioing for the recommended rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney at 981-2431. ' Sincerely, Judith M. St. Clair Deputy City Clerk JMS:se Room456 MunlclpalBuilding 215 Church Avenue, S.W. Roanoke, VIrgln~24011 (703)981-2541 Mr. W. Page 2 August Heywood Fralin 29, 1986 cc: Taylor Oil Company, P. O. Box 5195, Winston-Salem North Carolina 27113 ' Mr. and Mrs. Malcolm Horne, 4419 Northwood Drive, Roanoke, Virginia 24017 Mr. and Mrs. James Thompson, 4425 Northwood Drive, Roanoke, Virginia 24017 Mr. and Mrs. Andrew Yearout, 4431Northwood Drive, Roanoke, Virginia 24017 Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney N. W., N. W., Mr. and Mrs. Dan Clifton, 4503 Northwood Drive, N. W Roanoke, Virginia 24017 '' Mr. and Mrs. Thomas Via, 4509 Northwood Drive, N W. Roanoke, Virginia 24017 ' ' Mr. and Mrs. R. L. Dew, 4517 Northwood Drive, N. W. Roanoke, Virginia 24017 ' Westminster Presbyterian Church, 2216 Peters Creek Road N. W., Roanoke, Virginia 24017 ' Mr. and Mrs. O. 0. Hartman, 5932 Sierra Drive, N. W Roanoke, Virginia 24012 '' Mr. and Mrs. Sidney Willis, 2115 Peters Creek Road, N W. Roanoke, Virginia 24017 ' ' Mr. and Mrs. Ray Hartman, 2109 Peters Creek Road N.W., Roanoke, Virginia 24017 ' Mr. Troy E. Hartman, 2025 Peters Creek Road, N W. Roanoke, Virginia 24017 ' ' Mr. William B. Harrison, et als, c/o Ms. Bernice Carr, 1843 Angus Road, N. W., Roanoke, Virginia 24017 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Office of ~e O~y ~ August 20, 1986 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-'538 of the Code of t~e City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Mr. W. Heywood Fralin, Attorney, representing Paul A. Duncan and Gary A. Duncan, requesting that a 2.21 acre parcel of land located at Woodbridge Avenue and Peters Creek Road, N. W., designated as a portion of Official Tax No. 6141403, be rezoned from RG-1, General Residential District, to C-2, General Commercial District, subject to certain proffered conditions. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enco cc: Mr. W. Heywood Fralin, Attorney, p. O. Box 2865, Roanoke Virginia 24001 ' Mrs. Martha p. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney P, oom 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98'1-2541 LAW OFFICES JOLLY, PLACE, FRALIN & PRILLAMAN, PC, 3912 ELECTRIC ROAD, $.W. ROANOKE, VIRGINIA 24018 (703) 989-0000 August 8, 1986 SALEM, VA 24153 iO5 N COLORADO STREET GAIAX, VA 24333 Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Re: Proposed rezoning - Peters Creek Road Dear Ms. Parker: Enclosed please find an original and six copies of an Amended Petition to Rezone on behalf of Paul A. Duncan and Gary A. Duncan which reflects the proffers made during the public hearing before the Planning Commission on August 6, 1986. Sincerely, JOLLY, PLACE, F~RALLN & PRILLA~AN, P.C. /vgc cc: Evie Gunter, Melvin Clark Paul Duncan Enclosure Planner Roanoke City Planning Commission August 7, 1986 Mr. W. H. Fralin P.O. Box 2865 Roanoke, VA 24001 Dear Mr. Fralin: On August 6, 1986, your petition to rezone property located on Peters Creek Road and Woodbridge Avenue, N.W. was amended during the Planning Co~ission meeting. Please prepare.an amended petition and submit it to the City Clerk, fourth floor, Municipal Building, no later than 5:00 p.m., August 15, 1986. Failure to submit your amended petition within this time period will result in our inability to forward your request to Council for their next regularly scheduled public hearing date. If you have questions, please do not hesitate to contact me o /mpf cc: Sincerely, Martha P. Franklin, Secretary Roanoke City Planning Commission Mrs. Mary F. Parker, City Clerk Room 355 Municipal Building 215 Churah Avenue, 5,W. Roanoke, Virginia 24011 (703) 981-2344 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING OF: Request from Paul A. Duncan and Gary A. Duncan, represented by ) David C. Helscher, Attorney, that a certain tract of land ) containing 2.21 acres, located on Woodbridge Avenue and Peters ) Creek Road, N.W., being a portion of Official Tax No. 6141403, ) be rezoned from RG-1, General Residential District to C-2, ) General Commercial District. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of the Roanoke City Planning Com~niseion, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 28th day of July, 1986, notices of a public hearing to be held on the 6th day of August, 1986, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: OWNER, AGENT OR OCCUPANT PARCEL 6140613 6140611 6140610 6140609 6140608 6140607 6140606 6141401 6141402 6370206 6370301 6370302 6370303 Taylor Oil Company Malcom & Joyce Horne James & Phyllis Thompson Andrew & Bivie Yearout Dan & Julia Clifton Thomas & Ruth Via R. L. & Georgette Dew Westminister Presbyterian Church O. D. & Helen Hartman Sidney & Karen Willis Ray & Ruth Hartman Troy Hartman ADDRESS P.O. Box 5195 Winston-Salem, NC 27113 4419 Northwood Drive Roanoke, VA 24017 4425 Northwood Drive Roanoke, VA 24017 4431 Northwood Drive Roanoke, VA 24017 4503 Northwood Drive Roanoke, VA 24017 4509 Northwood Drive Roanoke, VA 24017 4517 Northwood Drive Roanoke, VA 24017 2216 Peters Creek Road Roanoke, VA 24017 5932 Sierra Drive, NW Roanoke, VA 24012 2115 Peters Creek Road Roanoke, VA 24017 2109 Peters Creek Road Roanoke, VA 24017 2025 Peters Creek Road Roanoke, VA 24017 6370306 William B. Harrison, et als 1843 Angus Road, NW c/o Bernice Carr Roanoke, VA 24017 Mar~ha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 28th day of July, 1986. Notary Public My ~mmission Expires: July 25, 1986 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from Mr. David C. Helscher, Attorney, repre- senting Paul A. Duncan and Gary A. Duncan, requesting that a 2.21 acre parcel of land located at Woodbridge Avenue and Peters Creek Road, N. W., designated as a portion ef Official Tax No. 6141403, be rezoned from RG-1, General Residential District, to C-2, General Commercial District. Sincerely, ,~lary F. Parker, CI;C Cfty Clerk ~lFP:se Enc. cc: Mr. David C. Helscher, Attorney, P. O. Box ~865, Roanoke, Virginia 24001 Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 MunlcipalBuildlng 215C~urchAv~'~ue, S.W. RoanoNe,~rginia24011 (703)981-2541 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, August 6, 1986, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, in order to consider the following: Request from Paul A. Duncan and Gary A. Duncan, represented by David C. Helscher, Attorney, that a certain tract of land containing 2.21 acres, located on Woodbridge Avenue and Peters Creek Road, N.W., being a portion of Official Tax No. 6141403, be rezoned from RG-1, General Residential District to C-2, General Commercial District. A copy of said application is available for review in the Office of Comm~unity Planning, Room 355, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please run in the morning edition on Tuesday, July 22, 1986. Please run in the evening edition on Tuesday, July 29, 1986. Please send affidavit of publication to: Office of Community Planning, Room 355, Muncipal Building, Roanoke, VA 24011 Please bill: David C. Helscher, Attorney Jolly, Place, Fralin and Prtllaman, P.C. P.O. Box 2865 Roanoke, VA 24001 VIRGINIA: RE: IN THE COUNCIL OF THE CITY oF ROANOKE Rezoning of a 2.21 acre portion of Tax Parcel No. 6141403 located at Woodbridge Ave. and Peters Creek Road, from RG-1 Residential District, to C-2 Commercial District TO THE HONORABLE MAYOR AND MEMBERS OF ROANOKE. PETITION TO REZONE 1. The Petitioners, Paul A. Duncan and Gary A. Duncan are contract purchasers of a 2.21 acre parcel of land located in the City of Roanoke, Virginia, located at Woodbridge Avenue and Peters Creek Road, and designated on Roanoke City Appraisal Map as a portion of Official Tax No. 6141403. The said property is currently zoned RG-1, Residential District. A map of the property to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII of Chapter 36, Code of of Roanoke (1979), as amended, the petitioner requests the City that the said property be rezoned from RG-1, Residential District, to C-2 Commercial District, for the purposes of building and operating an automobile dealership. 3. The Petitioners believe that the rezoning of the said property will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will be in the best interests of the City. 4. Attached as Exhibit B are the names and addresses of the owners of all lots or property immediately adjacent to or THE COUNCIL OF THE CITY OF immediately across a street or road from rezoned. WHEREFORE, the petitioners request that tract be rezoned as requested in accordance the property to be the above-described with the provisions of the Zoning Ordinance of the City of Roanoke. JOLLY, PLACE, FRALIN & David C. Helscher P. O. Box 2865 Roanoke, Virginia 24001 703-342-3185 Respectfully submitted, PAUL A. DUNCAN GARY A. DUNCAN PRILLAMAN, P.C. 6140611 6140610 6140609 6140608 6140607 6140606 6141401 6141402 6370206 6370301 6370302 6370303 6370306 Exhibit B LIST OF ADJOINING LANDOWNERS Malcom & Joyce Horne James & Phyllis Thompson Andrew & Bivie Yearout Dan & Julia Clifton Thomas & Ruth Via R. L. & Georgette Dew 4419 Northwood, 4425 Northwood, 4431 Northwood, 4503 Northwood, 4509 Northwood, 4517 Northwood, Roanoke Roanoke Roanoke Roanoke Roanoke Roanoke Va. 24017 Va. 24017 Va. 24017 Va. 24017 Va. 24017 Va. 24017 Westminster Presb. Church Westminster Presb. Church O.D. & Helen Hartman Sidney & Karen Willis Ray & Ruth Hartman ~ Hartman ~lli~ B. Harrison,~/J 2216 Peters Cr. Rd., Roanoke, Va. 24017 2216 Peters Cr. Rd., Roanoke, Va. 24017 2203 Peters Cr. Rd.,~ Roanoke, Va. 24017 2115 Peters Cr. Rd., Roanoke, Va. 24017 2109 Peters Cr. Rd., Roanoke, Va. 24017 2025 Peters Cr. Rd., Roanoke, Va. 24017 2013 Peters Cr. Rd.,~ Roanoke, Va. 24017 ~*00% Office of the City Clenk October 1, 1986 File #51 Mr. Charles R. Allen, Jr. Attorney 420 Campbell Avenue, S. W. Roanoke, Virgin.ia 24016 Dear Mr. Allen: I am enclosing copy of Ordinance No. 28340, rezoning a tract of land fronting on Shenandoah Avenue, N. W., designated as Official Tax No. 2720602, from C-2, General Commercial District, to LM, Light Manufacturing District, and a portion of a tract of land located on Westside Boulevard, N. W., designated as Official Tax No. 2720601, from RS-3, Single Family Residential District, to LM, Light Manufacturing District, subject to certain proffered conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, September 8, 1986, also adopted by the Council on second reading on Thursday, September 25, 1986, and will take effect ten days following the date of its second reading. Sincerely, MFP:se Enc. Mary F. Parker, CMC City Clerk Roorn456 MuniclpalBuildlng 215 C~urch Avenue, S.W. Roanc~e, Vlrginla24011 (703) 98t-2541 Mr. Charles R. Allen, Page 2 October 1, 1986 Jr, cc: Roanoke Electric Steel Corporation, c/o Mr. Don Smith, P. O. Box 13948, Roanoke, Virginia 24034 Mr. Frank R. Radford, 3421Shadblow Lane, S. W., Roanoke, Virginia 24014 Mr. Harvey Lutins, Attorney, Trustee, P. O. Box 1282, Roanoke, Virginia 24006 Ms. Evelyn C. Nester and Ms. Vernie L. Nester, 409 Westside Boulevard, N. W., Roanoke, Virginia 24017 Mr and Mrs. Frank A. Throckmartin, 3783 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr and Mrs. Donnie L. Franklin, 3775 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Ms Brenda L. Powell, 3767 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr Talmadge D. Powell, Jr., 3759 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Gregory M. Redd, 3751 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Ms June Kessler Green, 3748 Barberry Avenue, N. W., Roanoke, Virginia 24017 Mr Clarence E. Claytor, Jr., 3743 Barberry Avenue, N. W., Roanoke, Virginia 24017 Ms Virginia H. Ziner, c/o Auto Spring Works, P.O. Bo 12986, Roanoke, Virginia 24029 Mr Gordon N. Dixon, Executive Director, Fifth District Commission, P. O. Box 2569, Roanoke, Mr W. Robert Herbert, City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit B. Kiser, Director of Utilities and Operations Mr. ~onald H. Miller, Building Commissioner and Zoning Administrator Inc., Planning Virginia 24010 Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney Roanoke City Manning Commission September 8, 1986 Honorable Noel C. Taylor, Mayor, and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from David A. Dean, represented by Charles R. Allen, Jr., Attorney, that a tract of land fronting on Shenandoah Avenue, N.W, identified as Official Tax No. 2720602 be rezoned from C-2, General Commercial District to LM, Light Manufacturing District, and that a portion of Official Tax No. 2720601, situate on Westside Boulevard, N.W., be rezoned from RS-3, Single Family Residential District to LM, Light Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. Background: A. Petition to rezone was filed on 7/15/86. Be Purpose of rezoning is to permit mini- warehouses. Initial rezonin~ petition was conditional and requested 16,450 square feet of warehouse space. After the Planning Commission's hearing, amendments to the conditions were made and an amended petition to rezone was filed on 8/15/86. Proffered conditions presently are: The only comercial use of the property requested to be rezoned will be for the purpose of maintaining mini-warehouse units and an office and living quarters for a resident manager in different buildings with a maximum total area of 12,000 square feet. That there will be no entrance from the subject property to Westside Boulevard. Room 355 Municipal Buiiding 215 Church Avenue, 5.W. D,~noke, Virginia 24011 (703) 981 2344 II. That landscaping of the property will be in general conformance at a minimum with the preliminary plan dated 8/4/86 and shall include trees and shrubs along the street frontages and within the property to effectively screen and landscape the proposed buildings. That if construction of the warehouse units is not commenced within one year of the date the subject property is rezoned, the zoning classifications shall revert to the classifications in effect the date this petition was filed. Preliminary development plan was submitted with the petition and is attached for your review. Planning Commission public hearing was held on 8/6/86. Mr. Talmadge Powell (1539 Lonna Drive) appeared before the Commission and expressed his concerns for future expansion of the use into the neighborhood. Mr Frank Radford (3421 Shadblow Lane, S.W.) expressed concerns for the bank entrance on Westside Boulevard relative to pedestrian safety and security for his commercial property. Mr. Robert L. Grubb (owner of Granada Village Apartments and the Westwood Apartments on Westside Boulevard) wrote a letter expressing concern for traffic increases on Westside Boulevard and additional business or industrial use of property on Westside (see attached letter). Issues: Zonin~ is presently C-2 and RS-3. Property zoned C-2 was rezoned from RS-3 in 1972 for developing the street frontage commercially. Zoning to the north across Shenandoah Avenue is RS-2. Zoning to the southwest across Westside Boulevard is C-2. RS-3 and RG-2 zoning occurs south of the property. Be Use of property is presently vacant and wooded. Grading has been undertaken along Shenandoah Avenue. Use of adjoining property on Shenandoah Avenue is commercial. Remainder of adjoining properties are in residential use, both single and multi-family. Ce Utilities are available. Storm drainage will have to be handled. De Transportation access is proposed by Shenandoah Avenue. Proposed project would generate less than 100 vehicle trips per day which is less than what could be generated under C-2 or RS zoning if the property were developed. The new Peters Creek Road Extended is proposed to have an intersection further west of the subject property. mJ Neighborhood is a mixture of single and multi-family residences. Westside Boulevard has had past social and physical problems with the large number of apartment uses. In general, the neighborhood has been struggling to maintain a good quality of life. Industrial uses in the immediate area also have affected the residential quality of the area. Traffic and pedestrian safety on Westside Boulevard has been an issue. F. Comprehensive Plan recommends that: Neighborhoods to be protected from encroachment of incompatible uses. Landscaping and buffering be provided to minimize impacts between residential and non-residential uses. Commercial services should be provided in appropriate areas to meet neighborhood needs. IV. Alternatives: A. Approve the rezoning request. Zoning becomes LM. Conditions address size and limits of complex and landscape screening. In the new draft of the zoning ordinance, staff is currently considering limited square footage of 12,000 square feet for miniwarehouses as a special exception use in C-2 zones with buffering and landscaping provisions. Use is commercially oriented and services neighborhood as well as other area storage needs. Utilities are available. Storm water management on the site appears to be detailed, but feasible. The issue can more fully addressed during site plan review. Transportation and access not affected. Traffic generated is very low. Neighborhood service needs addressed. Landscaping and buffering is a significant issue in order to maintain residential integrity of adjoining residential uses. 6. Comprehensive Plan could be followed. B. Deny the rezoning request. 1. Zonin~ remains C-2. 2. Use is limited to commercial retail or office. 3. Utilities would not be affected. Storm water would still have to be addressed. 4. Transportation and access would not be an issue. 5. Neighborhood commercial services could still be provided. 6. Comprehensive Plan would be followed. IV. Recommendation: The Planning Commission recommended approval of the rezoning request by a vote of 6-0 (Mr. Waldvogel absent). The proposed project is in keeping with the proposed changes to the zoning ordinance to permit a limited size of mini-warehouses in C-2 zones with appropriate landscaping and buffering treatment. The use is seen as a needed service to the community in this area. Proffered conditions of the rezoning have resolved concerns. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission ESG:mpf attachment cc: Assistant City Attorney Director of Public Works City Engineer Building Con~nissioner/Zoning Administrator Petitioner IN THE cOUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28340. VIROINIA, AN ORDINANCE to amend §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 272, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-2, General Commercial District and RS-3, Single Family Residential District, to LM, Light ~,~nufaeturing District, subject to certain eon- ditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36-541, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a Council at its notice thereof public hearing was held meeting on September 8, as required by §36-541, (1979), as amended, at which hearing all parties zens were given an opportunity to be heard, both proposed rezoning; and WHEREAS, this Council, after considering the tion, the recommendation made to the Council by Commission, the City's Comprehensive Plan, on said application by the City 1986, after due and timely Code of the City of Roanoke in interest and citi- for and against the aforesaid applica- the Planning and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §§36-3 and 36-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 272 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a tract of land containing approximately 1.3 acres fronting on Shenandoah Avenue, N. W., and a 0.7 acre portion of a 5.045 acre tract located on Westside Boulevard, designated on Sheet No. 272 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 2720602 and 27Z0601, respectively, be, and i.s hereby rezoned from C-2, General Commercial District and RS-3, Single Family Residential District, to LM, Light ~nufacturing District, subject to those conditions proffered by and set forth in the amended Petition to Rezone filed with the City Clerk on August 15, 1986, and that Sheet No. 272 of the Zone Map be changed in this respect. A'PrE ST: City Clerk. Beginning at a point on the east side of Miller Street, N.W.; said Point being 267.30 ft south of the intersection- of Miller Street with Shenandoah Avenue; thence leaving Miller Street N 69~ 55' 34" E 253.63 ft to a point; thence N 16° 55' W 153.34 ft to a point on Shenandoah Avenue; thence with the south side of Shenandoah Avenue N 73° 05' E 359.36 ft to a point; thence leaving Shenan- doah Avenue with a curve to the right whose arc is 31.71 ft and whose radius is 75.00 ft (chord equals S 70° 35' E 29.62 ft) to a point; thence S 34° 15' E 118.06 ft to a point on the w~st side of Honeysuckle Street, N.W.; thence with the west side of Honeysuckle Street $ 06o 28' W 51.50 ft to a point; thence with a new line through the property of David A Dean S 69° 55' 34" W 651.92 ft to a point on the east side of Miller Street; thence with the east side of Miller Street N 16o 55' W 46.13 ft to the point of beginning and being a 2.00 acre tract being all of tax parcel 272-0602 and being a portion of tax parcel 272-0601. VIRGINIA: RE: IN THE COUNCIL OF THE CITY OF ROANOKE REZONING OF A TRACT OF LAND COMPRISED OF A PARCEL ON SHENANDOAH AVENUE BEARING TAX NO. 2720602 FROM C-2 GENERAL COMMERCIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT, AND A CONTIGUOUS PORTION OF A TRACT OF LAND ON WESTSIDE BOULEVARD BEARING TAX NO. 2720601 FROM RS-3, SINGLE FAMILY RESIDENTIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: 1. The petitioner is the owner of land located in the City of RoanoKe, Virginia, comprised of a tract ~ontaining .approximately 1.3 acres, located on Shenandoah Avenue, N.W., and designated on Roanoke City Appraisal Map as Official Tax No. 2072D?e2.; said tract being currently zoned C-2, General Commercial District, and a tract containing approximately 5.045 acres, located on Westside Boulevard, S.W. and designated on Roanoke City Appraisal Map as Official Tax No. 2720~,;' said tract being currently zoned RS-3, Single Family Residential District. A map of said property showing the property requested to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII and Article VIII of Chapter 36, Code of the City of Roanoke {1979), as amended, the petitioners request that the 1.3 acre tract on Shenandoah Avenue be rezoned from C-2 General Commercial District, to LM Light Manufacturing District and that a contiguous .7 acre parcel of the 5.045 acre tract on Westside Boulevard, N.W. be rezoned from RS-3, Single Family Residential District, to LM, Light Manufacturing District, subject to certain conditions set forth below for the purpose of constructing and maintaining mini warehouses as storage facilities for members of the general public. A description of the property requested to be rezoned is attached as Exhibit A(1). 3. The petitioner believes that the rezoning of the said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will provide an appropriate utilization for said tracts, as this is the highest and best use of the subject 2.0 acre property requested to be rezoned, and that a site plan for Subject property is. being submitted. 4. The petitioner hereby proffers and agrees that if the subject property is rezoned as requested that the rezoning will be subject to, and that the petitioner will abide by the following conditions: a. The only commercial use of the property requested to be rezoned will be for the purpose of maintaining mini warehouse units and an office and living quarters for a resident manager in different buildings with a maximum total area of 12,000 square feet. b. That there will be no entrance from the subject property to Westside Boulevard. c. That landscaping of the property will be in general conformance at a minimum with the preliminary plan dated 8/4/86 and shall include trees and shrubs along the street frontages and within the property to effectively screen and landscape the proposed buildings. d. That if construction of the warehouse units is not commenced within one year of the date the subject property is rezoned, the zoning classifications shall revert to the classifications in effect the date this )etition was filed. 5. Attached as Exhibit B are the names and addresses of the owners of all lots or property immediately adjacent to or immediately across a street from the property to be rezoned. WHEREFORE, the petitioner requests that the above-described tract be rezoned as requested of the Zoning Ordinance of the By Charles R. Allen, Jr. Attorney at Law 420 Campbell Avenue, Roanoke, VA 24016 provisions in accordance with the City of Roanoke. Respectfully submitted, DAVID A. DEAN, Petitioner ~ of Counsel -- ~ / LOCATION III 6g ROBERT L. GRUBB ATTORNEY AT LAW POST OFFICE BOX 1420 LEXINGTON, N. C. 27293-1420 TELEPHONE (704) 249-2194 July 28, 1986 Ms. Evie Gunter Office of the City Planner City of Roanoke 215 Church Avenue, S. W. Roanoke, Virginia 24011 JUl. 31 198~ Ro,;:~,o~¢e Off[ce of Community [Nanning & Economic Development. Re: Dear Ms. Area to be rezoned at the corner of Shenandoah Avenue and Westside Boulevard Gunter: I have received a copy of the area proposed to be rezoned on Shenandoah and Westside Boulevard. I am opposed to any of the area on Westside Boulevard being rezoned from residential to business. I own all of the apartments on Westside Boulevard, consisting of 300 units. We are trying to make Westside Boulevard into a decent residential neighborhood, and the one thing we do not need is more traffic or for part of the street to be rezoned to business. I have met over the past year with representatives of the City Government, including the ex-City Manager, and have been assured that if I would commit funds to upgrade and renovate the buildings on Westside Boulevard, that the City would do everything it could to assist us in the project. At the time, I owned two of the four apartment projects on Westside Boulevard; and based partly upon the commitment from the City, I purchased the Westwood Apartments last year and purchased the Granada Village Apartments about a month ago. At the present time, we have spent over a million dollars in upgrading and renovating our projects on Westside Boulevard; and we plan to spend an additional two million to complete the job. We have evicted the tenants from the apartments that were causing problems, and the area is now a decent, safe, and law- abiding neighborhood. We have established a measure of pride in the neighborhood, and many of the homeowners are now comtemplating fixing up their homes. I feel it would be very detrimental for any further portion of Westside Boulevard to be rezoned to business, and we certainly do not need any additional traffic, as we are already over-burdened by the traffic from the Ms. Gunter Page 2 July 28, 1986 steel mill. Also, increased traffic would create a problem for the many children in the neighborhood. I do not object to the area being rezoned along Shenandoah Avenue~ however, I do strenuously object to the rezoning of the strip leading out to Westside Boulevard. I would appreciate it very much if you would present this letter at the August 6 rezoning hearing, as I will be on vacation at that time and unable to attend. Thank you very much. Very truly yours, Robert L. Grubb RLG:rf A~ NUMBEF - 8203709 PUBLIS;JER~S FEE- $77.76 CHARLES K ALLEN JR ATTY 420 CAMPBELL AVE SW (¸!i ROANOKE VA 24016 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION l, ITHE UNDERSIGNEDI AN OFFICER OF T IMES-WORLD CORPORATION, WHICH COR- PORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN THE STATE DF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS LN THE FOLLOWING DATES 08/22/86 MORNING 08/2g/86 MORNING WITNESS. AY OF SEP~Ti~ER1986  ..... OFFICER S SIGNAT~E NOTICE GF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VlI of Chapter 36, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, September 8,1986, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from C-2, General Commercial District and RS-3, Single Family Residential Distriot, to LM, Light Manufacturing District, the following property: A tract of land containing approximately 1.3 acres fronting on Shenandoah Avenue, S. W., and a 0.7 acre portion of a 5.045 acre tract located on Westside Boulevard, bearing Official Tax Nos. 2720602 and 2720601, respectively. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 20th day of August ,1986 . Please publish in full twice, once on Friday, August 22, 1986, and once on Friday, August 29, 1986, in The Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker City Clerk Please bill to: Charles R. Allen, Jr. Attorney 420 Campbell Avenue, S. W. Roanoke, Virginia 24016 NOTICE GF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 30, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, September 8,1986, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from C-2, General Commercial District and RS-3, Single Family Residential District, to LM, Light Manufacturing District, the following property: A tract of land containing approximately .1.3 acres fronting on Shenandoah Avenue, S. W., and a 0.7 acre portion of a 5.045 acre tract located on Westside Boulevard, bearing Official Tax Nos. 2720602 and 2720601, respectively. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 20th day of August ,1986 . Please publish in full twice, once on Friday, August 22, 1986, and once on Friday, August 29, 1986, in The Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker City Clerk Please bill to: Charles R. Allen, Jr. Attorney 420 Campbell Avenue, S. W. Roanoke, Virginia 24016 Office of the City IDerk August 29, 1986 File #51 Mr. Charles R. Allen, Jr. Attorney 420 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Allen: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of your client, David A. Dean, that a 1.3 acre tract of land located on Shenandoah Avenue, N. W., designated as Official Tax No. 2720602, be rezoned from C-2, General Commercial District, to LM, Light Manufacturing District, and that a portion of a 5.045 acre tract of land located on Westside Boulevard, N. W., designated as Official Tax rio. 2720601, be rezoned from RS-3, Single Family Residential District, to LM, Light Manufacturing District, subject to certain proffered conditions. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 19~1, a public hearing on the abovedescribed request has been set for Monday, September 8, 1986, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, ! am also enclosing copy of a notice of the public hearing and an Ordinance providing for the recommended rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, Judith M. St. Clair Deputy City Clerk JMS:se Room 456 Municipal Building 215 C~urch Avenue, S.W. Roonoke, Virglnlo 24011 (703) 98t-2541 Mr. Charles R. Allen, Page 2 August 29, 1986 Jr. cc: Roanoke Electric Steel Corporation, c/o Mr. Don Smith, P. O. Box 13948, Roanoke, Virginia 24034 Mr. Frank R. Radford, 3421Shadblow Lane, S. W., Roanoke, Virginia 24014 Mr. Harvey Lutins, Attorney, Trustee, P. O. Box 1282, Roanoke, Virginia 24006 Ms Evelyn C. Nester and Ms. Vernie L. Nester, 409 Westside Boulevard, N. W., Roanoke, Virginia 24017 Mr and Mrs. Frank A. Throckmartin, 3783 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr and Mrs. Donnie L. Franklin, 3775 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Ms Brenda L. Powell, 3767 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr. Talmadge D. Powell, Jr., 3759 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Gregory M. Redd, 3751 Signal Hill Avenue, N. W., Roanoke, Virginia 24017 Ms. June Kessler Green, 3748 Barberry Avenue, N. W., Roanoke, Virginia 24017 Mr. Clarence E. Claytor, Jr., 3743 Barberry Avenue, N. W., Roanoke, Virginia 24017 Ms. Virginia H. Ziner, c/o Auto Spring Works, Inc., P. O. Box 12986, Roanoke, Virginia 24029 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mrs. Susan S. Goode, Chairman, City Planning Commission Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit 8. Kiser, Director of Utilities and Operations Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Doris Layne, Office of Real Estate Valuation Mr. William M. Hackworth, Assistant City Attorney Mr. Wilburn C. Dibling, Jr., City Attorney Roanoke City Planning Commission August 7, 1986 Mr. Charles R. Allen, Jr., Attorney 420 Campbell Avenue, S.W. Roanoke, VA 24006 Dear Mr. Allen: On August 6, 1986, your petition to rezone property located on Shenandoah Avenue and Westside Boulevard, N.W. was amended during the Planning Commission meeting. Please prepare an amended petition and submit it to the City Clerk, fourth floor, Municipal Buildins, no later than 5:00 p.m., Friday, August 15, 1986 . Failure to submit your amended petition within this time period will result in our inability to forward your request to Council for their next regularly scheduled public hearing date. If you have questions about any of the conditions that were proffered at the hearing, please do not hesitate to contact /mpf Sincerely, Martha P. Franklin, Secretary Roanoke City Planning Commission Mrs. Mary F. Parker, City Clerk Room 355 Municipal Building 215 Church Avenue, 5W. Roanoke, Virginia 24011 (703) 981-2344. TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING OF: Request from David A. Dean, represented by Charles R. Allen,) Jr., Attorney, that a tract of land fronting on Shenandoah ) Avenue, N.W, identified as Official Tax No. 2720602 be ) rezoned from C-2, General Commercial District to LM, Light ) Manufacturing District, and that a portion of Official Tax ) No. 2720601, situate on Westside Boulevard, N.W., be rezoned) from RS-3, Single Family Residential District to LM, Light ) Manufacturing District, such rezoning to be subject to ) certain conditions proffered by the petitioner. ) AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 28th day of July, ].986, notices of a public hearing to be held on the 6th day of August, 1986, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 2720701 P.O. Box 13948 Roanoke VA 24034 Roanoke Electric Steel Corp. C/O Don Smith 2720603 2720604 Frank R. Radford 3421 Shadblow Lane, SW Roanoke VA 24014 2732201 2730216 Harvey Lutins, Trustee P.O. Box 1282 Roanoke VA 24006 2720309 Evelyn C. & Vernie L. Nester 409 Westside Boulevard Roanoke VA 24017 2720311 Frank A. & Phyllis A. Throckmartin 3783 Signal Hill Avenue Roanoke VA 24017 16192kl Donnie L. & Carolyn L. Franklin 3775 Signal Hill Avenue Roanoke VA 24017 2720313 Brenda L. Powell 3767 Signal Hill Avenue Roanoke VA 24017 2720314 Talmadge Dewitt Powell, Jr. 3759 Signal Hill Avenue Roanoke VA 24017 2720315 Gregory M. & Wanda M. Redd 3751 Signal Hill Avenue Roanoke VA 24017 2720301 June Kessler Green 3748 Barberry Avenue, NW Roanoke VA 24017 2720201 Clarence E. Claytor, Jr. 3743 Barberry Avenue, NW Roanoke, VA 24017 2720101 Virginia H. Ziner P.O. Box 12986 c/o Auto Springs Work, Inc. Roanoke, VA 24029 a Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 28th day of July, 1986. Notary Public O~tc~ o~ fn~ Oly July 25, 1986 File ~51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from Nr. Charles R. Allen, Jr., Attorney, repre- senting David A. Dean, requesting that a 1.3 acre tract of land located on Shenandoah Avenue, N. W., designated as Official Tax No. 2720602, be rezoned from C-2, General Commercial District, to LM, Light Manufacturing District, and that a portion of a 5.045 acre tract of land located on Westside ~oulevard, N. W., designated as Official Tax No. 2720601, be rezoned from RS-3, Single Family Residential District, to LM, Light Manufacturing Uistrict, subject to certain proffered conditions. Sincerely, Nary F. Parker, C C City Clerk MFP:se Eric , CC: Mr. Charles R. Allen, Jr., Attorney, 420 Campbell Avenue, S. W., Roanoke, Virginia 24006 Mrs. Martha P. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Hr. Hilliam M. Hackworth, Assistant City Attorney Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virglnlo 2401t (703) 98'1-2541 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, August 6, 1986, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, in order to consider the following: Request from David A. Dean, represented by Charles R. Allen, 3r., Attorney, that a tract of land fronting on Shenandoah Avenue, N.W, identified as Official Tax No. 2720602 be rezoned from C-2, General Commercial District to LM, Light Manufacturing District, and that a portion of Official Tax No. 2720601, situate on Westside Boulevard, N.W., be rezoned from RS-3, Single Family Residential District to LM, Light Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Office of Community Planning, Room 355, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please run in the morning edition on Tuesday, July 22, 1986. Please run in the evening edition on Tuesday, July 29, 1986. Please send affidavit of publication to: Office of Community Planning, Room 355, Muncipal Building, Roanoke, VA 24011 Please bill: Mr. Charles R. Allen, Jr., Attorney 420 Campbell Avenue, S.W. Roanoke, VA 24016 VIRGINIA: IN THE COUNCIL OF THE CITY OF RE: REZONING OF A TRACT OF LAND COMPRISED OF A PARCEL ON SHENANDOAH AVENUE BEARING TAX NO. 2720602 FROM C-2 GENERAL COMMERCIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT, AND A CONT- IGUOUS PROTION OF A TRACT OF LAND ON WESTSIDE!BOULEVARD BEARING TAX NO. 2720601 FROM RS-3, SINGLE-FAMILY RESIDENTIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT ROANOKE PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: 1. The petitioner is the owner of land located in the City of Roanoke, Virginia, comprised of a tract containing approximately 1.3 acres, located on Shenandoah Avenue, N.W., and designated on Roanoke City Appraisa! Map as Official Tax No. 2072062; said tract being currently zoned C-2, General Commercial District, and a tract containing approximately 5.045 acres, located on Westside Boulevard, S.W. and dedignated on Roanoke City Appraisal Map as Officia! Tax No. 2720601; said tract being currently zoned RS-3, Single Family Residential District. A map of said property showing the property requested to be rezoned is attached as Exhibit A. 2. PursuaNt to Article VII and Article VIII of Chapter 36, Code of the City of Roanoke (1979), as amended, the petitioners request that the 1.3 acre tract on Shenandoah Avenue be rezoned from C-2 General Commercial District, to LM Light Manufacturing District and that a contiguous .7 acre parcel of the 5.045 acre tract on Westside Boulevard, N.W. be rezoned from RS-3, Single Family Residential District, to LM, Light Manufacturing District, subject to certain conditions set forth below for the purpose of constructing and maintaining mini warehouses as storage facilities for members of the ge~eral public. 3. tracts Zoning The petitioner believes that the rezoning of the said of land will further the intent and purposes of the City's Ordinance and its comprehensive plan, in that it will provide an appropriate utilization for said tracts, as this is the highest and best use of the subject 2.0 acre property requested to be rezoned, and that a site plan for subject property is being submitted. 4. The petitioner hereby proffers and agrees that if the subject property is rezoned as requested that the rezoning will be subject to, and that the petitioner will abide by the following conditions: a. The only commercial use of the property requested to be rezoned will be for the purpose of maintaining mini warehouse units and an office in different buildings with a total area of approximately 16,450 square feet. b. That the remaining portion of the tract bearing tax no. 2720602 continue its zoning classification of RS-3. c. That appropriate landscaping on the subject property and the remaining portion of the tract bearing tax 2720602 will be developed to screen the buildings housing the mini warehouses from adjoining property. 5. Attached as Exhibit B are the names and addresses of owners of all lots or property immediately adjacent to immediately across a street from the property to be rezoned. the or WHEREFORE, the petitioner requests that the tract be rezoNed as requested iN accordance with of the Zoning OrdiNance of the City of Roanoke. above-described the provisions Respectfully submitted, Charles R. A]le,, Jr. AttorNey at Law 420 Campbell AveNue, SW RoaNoke, VA 24016 DAVID A. DEAN, PetitioNer .] i ,1, Roanoke Electric Steel c/o Don Smith P. O. Box 13948 Roanoke, VA 24034 Corp. Harvey S. Lutins, Trustee P. O. Box 1282 Roanoke, VA 24006 Frank R. Radford 3421 Shadblow Ln. SW Roanoke, VA 24014 Evelyn C. & Vernie L. Nester 409 Wests'ide Blvd., NW Roanoke, VA 240~7 Frank Alton & Phyllis A. Throckmartin 3783 Signal Hil! Avenue, NW Roanoke, VA 240~7 Donnie L. & Carolyn L. Franklin 3775 Signal Hil! Ave., NW Roanoke, VA 240~7 Brenda L. Powell 3767 Signal Hill Ave., Roanoke, VA 24017 NW Talmadge Dewitt Powell, Jr. 3759 Signal Hil! Ave., NW Roanoke, VA 240~7 Gregory M. & Wanda M. Redd 375~ Signa! Hill Ave., NW Roanoke, VA 240~7 June Kessler Green 3748 Barberry Ave., Roanoke, VA 240~7 NW Clarence E. Claytor, Jr. 3743 Barberry Ave., NW Roanoke, VA 240~7 Virginia H. Ziner c/o Auto Springs Works, P. O. Box 12986 Roanoke, Va 24029 Inc. Or, ce of ?ne O~y (]e~ August 20, 1986 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36-538 of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Mr. Charles R. Allen, Jr., Attorney, representing David A. Dean, requesting t~at a 1.3 acre tract of land located on Shenandoah Avenue, N. W., designated as Official Tax No. 2720602, be rezoned from C-2, General Commercial District, to LM, L~ght Hanufacturing District, and that a portion of a 5.045 acre tract of land located on Westside Boulevard, N. W., designated as Official Tax No. 2720601, be rezoned from RS-3, Single Family Residential Distr~ct, to LM, Light Manufacturing District, sub- ject to certain proffered conditions. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc o cc: Mr. Charles R. Allen, Jr., Attorney, 420 Campbell Avenue, S. W., Roanoke, Virginia 24016 Mrs. Martha p. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Roo~ 456 Munictl:~l Building 215 Churn Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 VIRGINIA: IN THE COUNCIL OF THE CITY RE: REZONING OF A TRACT OF LAND COMPRISED OF A PARCEL ON SHENANDOAH AVENUE BEARING TAX NO. 2720602 FROM C-2 GENERAL COMMERCIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT, AND A CONTIGUOUS PORTION OF A TRACT OF LAND ON WESTSIDE BOULEVARD BEARING TAX NO. 2720601 FROM RS-3, SINGLE FAMILY RESIDENTIAL DISTRICT, TO LM, LIGHT MANUFACTURING DISTRICT OF ROANOKE PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: of Roanoke, .approximately designated on The petitioner is the owner of ]and located in the City Virginia, comprised of a tract containing 1.3 acres, located on Shenandoah Avenue, N.W., and Roanoke City Appraisal Map as Official Tax No. 2072062; said tract being currently zoned C-2, General Commercial District, and a tract containing approximately 5.045 acres, located o~ Westside Boulevard, S.W. and designated on Roanoke City Appraisal Map as Official Tax No. 2720602; said tract being current]y zoned RS-3, Single Family Residential District. A map of said property showing the property requested to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII and Article VIII of Chapter 36, Code of the City of Roanoke (~979), as amended, the petitioners request that the 1.3 acre tract on Shenandoah Avenue be rezoned from C-2 General Commercial District, to LM Light Manufacturing District and that a contiguous .7 acre parcel of the 5.045 acre tract on Westside Boulevard, N.W. be rezoned from RS-3, Single Family Residential District, to LM, subject to certain conditions set constructing and maintaining mini facilities for members of the general the property requested to be rezoNed is 3. The petitioner believes that Light MaNufacturing District, forth below for the purpose of warehouses as storage public. A description of attached as Exhibit the rezoning of the said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plaN, in that it will provide an appropriate utilization for said tracts, as this is the highest and best use of the subject 2.0 acre property requested to be rezoned, and that a site plan for subject property is being submitted. 4. The petitioner hereby proffers and agrees that if the subject property is rezoned as requested that the rezoning will be subject to, and that the petitioner will abide by the following conditions: a. The only commercial use of the property requested to be rezoned will be for the purpose of maintaining mini warehouse units and an office and living quarters for a resident manager in different buildings with a maximum total area of ~2,000 square feet. b. That there will be No entrance from the subject property to Westside Boulevard. c. That landscaping of the property will be in general conformance at a minimum with the preliminary plan dated 8/4/86 and shall include trees and shrubs along the street frontages and within the property to effectively screen and landscape the proposed buildings. d. That if construction of the warehouse units i~ not commenced within one year of the date the subject property is rezoned, the zoning classifications shall revert to the classifications in effect the date this petition was filed. 5. Attached as Exhibit B are the names and addresses of the owners of al! lots or property immed!ately adjacent to or immediately across a street from the property to be rezoned. WHEREFORE, the petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted, DAVID A. DEAN, Petitioner By ~ Of Counsel -~ -- ~/' Char!es R. Allen, Jr. Attorney at Law 420 Campbell Avenue, Roanoke, VA 24016 SoWo Beginning at a point on the east side of Miller Street, N.W.; said point being 267.30 ft south of the intersection of Miller Street with Shenandoah Avenue; thence leaving Miller Street N 69° 55' 34" E 253.63 ft to a point; thence N 16° 55' W 153.34 ft to a point on Shenandoah Avenue; thence with the south side of Shenandoah Avenue N 73° 05' E 359.36 ft to a point; thence leaving Shenan- doah Avenue with a curve to the right whose arc is 31.71 ft and whose radius is 75.00 ft (chord equals S 70° 35' E 29.62 ft) to a point; thence S 34° 15' E 118.06 ft to a point on the west side of Honeysuckle Street, N.W.; thence with the west side of Honeysuckle Street S 06° 28' W 51.50 ft to a point; thence with a new line through the property of David A Dean S 69° 55' 34" W 651.92 ft to a point on the east side of Miller Street; thence with the east side of Miller Street N 16° 55' W 46.13 ft to the point of beginning and being a 2.00 acre tract being all of tax parcel 272-0602 and being a portion of tax parcel 272-0601. NOTICE: THE FILES REGARDING ORDINANCE NO. 28341-092586 AND NO. 28342-092586 ARE MISSING FROM AGENDA FOLDER. Office of the Ci~, Clerk October 1, 1986 File #24-497 Mr. W. Robert Herbert C~ty Manager Roanoke, Virginia Oear Mr. Herbert: I am attaching copy of Ordinance No. 28344, amending and reor- daining §23.1-6, Exceptions to requirement of competitive pro- curement, Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (h), the new subsection exempting selection of services related to the management, purchase or sale of authorized investments of the City of Roanoke Pension Plan from the requirement of competitive procurement, which Ordinance was adopted Dy the Council of the City of Roanoke on first reading on Monday, September 8, 1986, also adopted by the Council on second reading on Thursday, September 25, 1986, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Enc. Room456 MunicipalButlcllng 215 Church Avenue, S.W.l~anc:~e, Vlrglnla24011 (703)981-2541 Mr. W. Robert Herbert Page 2 October 1, 1986 cc: Mr. F. Wiley Hubbell, Chairman, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 Mr. Joel M. Schlanger, Secretary-Treasurer, City of Roanoke Pension Plan Mr. Wilburn C. Dibling, Jr., City Attorney Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. Donald S. Caldwell, Commonwealth's Attorney Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Jack B. Coulter, Chief Judge, Circuit Court The Honorable James W. Flippen, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Ernest W. Ballou, Judge, Circuit Court The Honorable Roy B. Willett, Judge, Circuit Court The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 Miss Patsy Testerman, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box 13867, Roanoke, Virginia 24037 Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28344. VIRGINIA, AN ORDINANCE amending and reordaining §23.1-6, Exceptions to requirement of competitive procurement, Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (h), the new subsection exempting selection of services related to the management, purchase or sale of authorized investments of the City of Roanoke Pension Plan from the requirement of competitive procurement. BE IT ORDAINED by the Council of the City of F~anoke that: 1. Section 23.1-6, Exceptions to requirement of competitive procurement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: §23.1-6. Exceptions to requirement of competitive procurement. Notwithstanding any other provisions of this chapter, contracts may be entered without competition for goods, professional services, services or construction in the following cases: (a) (b) (c) (d) Where there is only one source practicably available for the needed goods, profes- sional services, services or construction; Where an emergency procurement is made pur- suant to §41 of the City Charter; %~ere insurance is being procured; %~ere a contract is for legal services or expert witnesses or other services associ- ated with litigation or regulatory proceed- ings; (f) (g) (h) ~ere goods or services are produced or per- formed by a sheltered workshop or by persons, schools or workshops under the supervision of the Virginia Department for the Visually Handicapped; V~ere the term of an existing contract for professional services or services is exten- ded to allow completion of work undertaken but not completed during the original term of the contract; Where any contract for the purchase or lease of goods or for the purchase of professional services, services or construction is not ex- pected to exceed ten thousand dollars ($10,000.00); or Selection of services related to the manage- ment, purchase or sale of authorized invest- ments of the City of Roanoke Pension Plan. ATTEST: City Clerk. DEPARTMENT OF FINANC~ ~ · CITY O~ ROANOKE. VA. I~ DATE: TO: FROM: SUBJECT: September 8, 1986 Honorable Mayor and Members of City Council Joel M. Schlanger Exclusion to the City of Roanoke's Procurement Code Generally, the City procurement code requires that pro- curement of any goods, services, or construction expected to ex- ceed $10,000 shall be by competitive sealed bidding and procure- ment of any professional service expected to exceed $10,000 shall be by competitive negotiation. The City Attorney has stated that although there are several exceptions to the requirement of com- petitive procurement, the procurement of investment management service would not seem to fall within any of the current excep- tions. Because of the large sum of city pension plan funds involved and if a decision to change managers is ever made in the future, I feel strongly that it is in the best interest of the City to take, at times, immediate action. The General Assembly of Virginia in its wisdom amended the State Code to exempt the Virginia Supplemental Retirement System from the requirements of the Public Procurement Act in the selection of investment manage- ment advisors. Unfortunately in its action they did not provide any exemption for local retirement boards. Honorable Mayor and Members of City Council Page 2 September 8, 1986 The City Attorney has advised me by memorandum of November 6, 1985, a copy of which is attached, that it would be legally possible to amend the City procurement ordinance to exempt "selection of services related to the management, purchase or sale of authorized investments of the City of Roanoke Pension Plan". He further stated that the Virginia Public Procurement Act allows the City the flexibility to create exceptions to the general re- quirement of competitive procurement and furthermore that although certain sections of the Virginia Public Procurement Act are manda- tory, he could find no provision which would mandate that'invest- ment management services be procurred by competitive negotiation. Therefore, he recommended that any such amendment to the City Code would take the form of adding a new subsection (h) to Section 23.1-6, Exceptions to requirement of competitiv~ procurement, and would read as follows: (h) Selection of services related to the management, purchase or sale of authorized investments of the City of Roanoke Pension Plan. I consider success of the City of Roanoke's ment it to you. this amendment essential to the continuing Pension Plan and strongly recom- JMS:dp Attachment cc: City Manager City Attorney Chairman, Board of Trustees, City of Roanoke Pension Plan CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: RE: November 6, 1985 Joel M. Schlanger, Director of Finance Dibling, Jr., City Attorney~ W1 Iburn C. Procurement of investment lnanagement services. By memorandum of November 1, 1985, you have inquired as to the possibility of amendment of the City's procurement Code to exempt procurement of investment management services from com- petitive requirements. You noted in your memorandum that it is necessary to make the decision to change money managers quickly and that, if the City notified a money manager that it would be terminated in ninety days, it might let our accounts slide and cause losses to the pension system. By memorandum of July 2, 1985, Mr. Parsons, Assistant City Attorney advised you as to proper procedures for procuring in- vestment management services. Generally, the City procurement code requires that procurement of any goods, services or construc- tion expected to exceed $10,000 shall be by competitive sealed bidding and procurement of any professional service expected to exceed $10,000 shall be by competitive negotiation. See ~ 23.1-~ and 23.1-4.1, respectively, Code of the City of Roanoke (1979), as amended. Procurement of investment management services would not seem to fall within any of the exceptions to the requirement of competitive procurement. See §23.1-6. I would call to your attention that the competitive negotia- tion procurement method would not seem to impair your ability to make a rapid change of money managers. Merely to commence the competitive negotiation procurement procedure would not indicate to any money manager that a change is about to be made, especial- ly if the money manager were included in the competitive negotia- tion interview process. In fact, it would seem that a money manager would make special efforts to illustrate positive perfor- mance during the competitive negotiation process. After a de- cision is made to change money managers after the competitive negotiation process has been completed, the change can be made as rapidly as you can practicably move. It would be legally possible to amend the City procurement ordinance to exempt "selection of services related to the manage- ment, purchase or sale of authorized investments of the City of Roanoke Pension Plan." The Virginia Public Procurement Act allows Joel M. Schlanger, Director of Finance November 6, 1985 Page 2 the City the flexibility to create exceptions to the the general requirement of competitive procurement. Although certain sections of the Virginia Public Procurement Act are mandatory, I find no provision which would mandate that investment management services be procured by competitive negotiation. See §11-35,E, Code of Virginia (1950), as amended. I would suggest that any amendment to the City Code would take the form of adding a new subsection (h) to §23.1-6, Excep- tions to requirement of competitive procurement. New subsection (h) would read as follows: "(h) Selection of services related to the manage- ment, purchase or sale of authorized invest- ments of the City of Roanoke Pension Plan." I trust that the information contained in this memorandum is responsive to your inquiry. WCD:ff cc: William X Parsons, Assistant City Attorney October 1, 1986 File #32-166-169 Mr. and Mrs. James S. Burnett 1715 Dawn Lane, S. W. Roanoke, Virginia 24018 Oear Mr. and Mrs. Burnett: I am enclosing copy of Ordinance No. 28346, granting to you a conditional permit for an existing structure encroaching over and into the right-of-way of Dawn Lane, S. W., located adjacent to 1715 Dawn Lane, S. W., Official Tax No. 5070326, upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, SeptemOer 8, 1986, also adopted Dy the Council on second reading on Thursday, September 25, 1986. This Ordinance will take effect ten days following the date of its second reading, at such time as a copy, duly signed, sealed, attested, and acknowledged by you, has been admitted to record in the Office of the Clerk of the Circuit Court of the City of Roanoke, and in accordance with the terms and conditions required therein. Please note paragraph 5 of the Ordinance requires that an appropriate certificate evidencing public liability insurance be maintained on file in this office. Si ncerely, Mary F. Parker, CMC City Clerk MFP:se Eric. Room456 MuniclpalBuilding 2150~urchAv~'~ue, S.W. Roanoke, Vlrglnlo24011 (703)98'1-2541 Mr. and Mrs. James Page 2 October 1, 1986 S. Burnett CC: Mis Mr Mr Mr Mr Mr, Mr, Mr, Mr, Mr, Mr. Mr. Pub s Patsy Testerman, Clerk of the Circuit Court W. Robert Herbert, City Manager Earl B. Reynolds, Jr., Assistant City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Richard V. Hamilton, Right-of-Way Agent Ronald H. Miller, Building Commissioner Edward R. Tucker, Planner, Office of Community Planning George C. Snead, Jr., Director of Administration and lic Safety IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28346. AN ORDINANCE granting a conditional permit for an existing structure encroaching over and into the right-of-way of Dawn Lane, S.W., located adjacent to 1715 Dawn Lane, S.W., Official Tax No. 5070326, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission be and is hereby granted the current owners, James S. and Anne K. Burnett, their grantees, assignees, or suc- cessors in interest, of the property bearing Official Tax No. 5070326, otherwise known as 1715 Dawn Lane, S.W., within the City of Roanoke, to maintain an encroachment of four existing brick columns approximately three feet tall and eighteen inches square, such columns encroaching approximately five and one-half feet over and into the public right-of-way of 1715 Dawn Lane, S.W., as more fully described in a report of the Water Resources Committee dated September 8, 1986, on file in the Office of the City Clerk. 2. Said permit, granted pursuant to §15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in the aforesaid §15.1-377. 3. It shall be agreed by tile permittee that, in maintaining such encroachments, said permittee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachments over public right-of-way. 4. Permittee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability for any one occurrence, and including the City of Roanoke, its offieers, employees and agents as additional insureds. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by permittee, has been admitted to record, at the cost of the permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: ACCEPTED and EXECUTED by 1986. City Clerk. the undersigned this day of James S. Burnett, Permittee Anne K. Burnett, Permittee STATE OF VIRGINIA § § CITY OF ROANOKE § I hereby certify that the foregoing instrument was acknow- ledged before me this day of , 19__, by James S. and Anne K. Burnett, husband and wife. My Commission expires: Notary Public Roanoke, Virginia September 8, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Street Right-of-Way Encroachment 1715 Dawn Lane, S.W. The attached staff report regarding issuance of a conditional permit, revocable at the pleasure of the City and requiring public liability insurance by the property owners, was before the Water Resources Committee on July 28, 1986 and again on August 25, 1986. Your Committee has reservations regarding this type encroach- ment, particularly as future owners may think we have no objections to structures encroaching in the right-of-way. The City Manager has initiated a program of requiring applicants for building permits to be put on notice by the City warning against future construction of en- croachment structures in the public right-of-way. Your Committee does, however, recommend approval of the conditional permit for this now pre-existing condition. Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance City Engineer James S. & Anne K. Burnett INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: THRU: RE: June 25, 1986 Members, Wate~ ~R_~ourQes Committee Kit B. Kiser, Director o~ Utilities & Operation~. W. Robert Herbert, City Manager Street Right of Way Encroachment 1715 Dawn Lane, S.W. I. Back~round: A. Wood-Leith Estates subdivision has recently been developed off of Deyerle Road and Valentine Road, S.W. II. Current Situation: James S. & Anne K. Burnett have built a residence on Lot 2, Wood-Leigh Estates. Included in their improvements, but within the street right of way, are four (4) brick columns, approximately three (3) feet tall and eighteen (18) inches square, one (1) on either side of each of two (2) driveway entrances. These four (4) columns are located in the street right of way approximately two (2) feet behind the curb line. This pla- ces them approximately five and one-half (5.5) feet into the street right of way. These columns constitute an encroachment in the City right-of-way. The Burnetts have requested a permit from City Council to allow the columns to remain in place (See attached letter). B. Columns~ solid masonry fixed objects close to the traveled portion of a public street, are potentially hazardous to motorists. III. Issues: A. Desire of property owners. B. Safety of the public. C. Public Liability Insurance, with the City named as additional insured. D. Indemnification. IV. Alternatives: Committee recommend to City Councl] that it authorize the appropriate City officials to execute a conditional permit, pur- suant to Sec. 15.1-377, Code of Virginia (1950) as amended, Page 2 RVH:sef cc: allowing the four (4) columns to remain in the street right of way, encroaching approximately five and one-half (5.5) feet. Conditional permit would be revocable in the sole discretion of the City. 1. Desire of property owners to retain columns in place and incur no further expense is met. 2. Safety to public, a responsibility, in part, of the City, is not enhanced. 3. Public Liability Insurance~ with the City named as additional insured would be provided. 4. Indemnification of City by permit holder will be required. Committee recommend to City Council that it require the four (4) columns to be moved back onto private property or be removed altogether. Desire of property owners that they retain the columns in place and incur no additional expense for moving them ~s not met. 2. Safety to public is enhanced. 3. Public Liability Insurance, with the City named as additional insured is moot. 4. Indemnification is not required. Recommendation: Committee recommend to City Council that it authorize a conditional permit to be issued for the continued existence of the four (4) columns on Lot 2, Wood-Leigh Estates in accordance with Alternative "A". City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety City Engineer Community Planning James S. & Anne K. Burnett, 1715 Dawn Lane, S.W., Roanoke, Virginia 24018 Mr. and Mrs. James S. gurnett 1715 Dawn Lane, S. W. Roanoke, Virginia 24018 June 20, 1986 Dear Mr. and Mrs. gurnett: The Honorable Mayor Noel C. Taylor has forwarded to the City Manager's office a copy of your letter dated June 16, 1986, requesting permission for the four brick llght posts which have been erected on each s£de of your circular drive at your residence to remain as they are. I have asked Mr. William P. Clark, Director of Public Works, to look at these posts and let me know what his recommendation is. I assure you that we will be getting in touch with you within the near future. In the meantime if we may be of any other assistance to you, please do not hesitate to let us know. Sincerely, ~,~ Earl g. Reynolds, ~. Assistant City Manager EBRJr:ga cc: Th~ Honorable Mayor Noel C. Taylor . /r. William F. Clark, Director of Public Works June 19, 1986 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am transmitting for your consideration a communication from Mr. and Mrs. James S. Burnett requesting permission for four brick light posts at their home located at 1715 Dawn Lane, S. W., to remain in the street right of way. Sincerely, F. Parker, CMC City Clerk js Enc. cc: Mr. and Mrs. James S. Burnett, 1715 Dawn Lane, S. W., City 24018 1715 Dat~l Lane, S.W. Roanoke, VA 24018 June 16, 1986 Mrs. Mary Parker City Clerk Room 456 Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: I have recently been notified by Mr. Donald ~olen, City Inspector, that four brick iight posts which I have on each side of a circular drive at mv ne~ home at 1715 Oawn Lane, are in a right of way, granted to the city. Since it will hurt the aopearance of our home to move them, we ~ould ilks to request permission from the city council to leave the posts ~here they are. They do not seem to present any problem where thev ara, and we will certainly appreciate your considaration in this matter. Very truly yours, James S. Burn~ Anne H. 8urnett INTERDEPARTMENT COMMUNICATION DATE: TO: FROM: August 7, 1986 Mr, Ronald H. MilleF~ilding Commissioner thru Mr. William F. ~l~J~Frector of Public Works W. Robert Herbe~,~Manager SUBJECT: Public Right-of-Way Encroachment - New Construction Attached is a notice I request you have read and signed by all applicants for a building permit. Also, please ask your inspectors to be conscious of this problem during building site inspections and warn construction workers/owners against encroachments when work in the public right-of-way is either underway or imminent. Please call me if you have questions or difficulties with this request. Thank you. WRH:KBK:afm Attachment cc: Kit Kiser Richard Hamilton John Kahn Ted Tucker NOTICE City of Roanoke, Virginia August 7, 1986 TO: Building Permit Recipients FROM: Building Co-~issioner RE: Encroachments Upon City Property and Street and Alley Rights of Way The City Administration has recently noticed an increase in requests for permits from City Council to allow columns at the ends of driveways, fences and other privately owned encroachments to remain in City rights of way or on City property. Many of these encroachments have been new construction or very recently installed. This is to serve notice that such encroachments will receive permits in the future with great difficulty and only in exceptional circumstances. You can assume that you will be required to move them back onto private property or remove them in the future. New construction, and much remodeling or renovation construction involves a survey to locate property corners, which will also identify street right of way boundaries. Where a new survey has not been prepared front property corners are usually identifiable somewhere nearby along the street. It is incumbent upon the property owner, developer and contractor to identify the boundary of public property and to avoid encroachment. Should an encroachment occur, one or more of those individuals will bear the expense of eliminating the encroachment. Your compliance with this request is required. Ronaid R. Miller Building Commissioner By my signature below I affirm that I have read chis notice and understand it. Date: RHM:RVR:sef Signed: Building Permit Recipient INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: RE: August 7, 1986 Kit B. Kiser, Director of Utilities & Operations Richard V. Hamilton, Right of Way Agent~ Right of Way Encroachments ~ 3520 Loblolly Lane, S.W. Robert G. Garrett, Jr. (Owner) Contractor: William Reed 1715 Dawn Lane~ S.W. James S. Burnett (Owner) Contractor: Ann Burnett (wife) obtained the building permit. The Burnetts did their own contracting using Charlie Simpson's personnel, subs, etc. Mr. Burnett says he was not aware that the street right of way came beyond the back of the curb. If he had known he would have placed them further back. RVH:sef cc: William F. Clark, Director of Public Works C~ce of ~ Oh/Oe~k October 1, 1986 File #166-169 Mr. Raymond L. Craighead Project Manager Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24017-U414 Dear Mr. Craighead: I am enclosing copy of Ordinance No. 28348, granting a revocable license to Messrs. Marcus Kaplan and Herbert Kurshan, their gran- tees, assignees, or successors in interest, for certain encroach- ments over and into City-owned property located at 324 Campbell Avenue, S. W., bearing Official Tax No. 1011313, upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, September 8, 1986, also adopted by the Council on second reading on Thursday, September 25, 1986. This Ordinance will take effect ten days following the date of its second reading, at such time as a copy, duly signed, sealed, attested, and acknowledged by the licensee, has been admitted to record in the Office of the Clerk of the Circuit Court of the City of Roanoke, and in accordance with the terms and conditions required therein. Please note paragraph 5 of the Ordinance requires that an appropriate certificate evidencing public liability insurance be maintained on file in this office. Si n cerely, Mary F. Parker, CMC City Clerk MFP:se Room456 MunicipolBuildlng 215(~urchAve~ue, S.W. Roanohe, VIrglnla24011 (703)981-2541 Mr. Raymond L. Craighead Page 2 October 1, 1986 cc: Miss Mr Mr Mr Mr Mr Mr Mr Mr Mr Mr. Mr. Publ Patsy Testerman, Clerk of the Circuit Court W. Robert Herbert, City Manager Earl B. Reynolds, Jr., Assistant City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Richard V. Hamilton, Right-of-Way Agent Ronald H. Miller, Building Commissioner Edward R. Tucker, Planner, Office of Community Planning George C. Snead, Jr., Director of Administration and ic Safety IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28348. VIRGINIA, AN ORDINANCE granting a revocable license for certain encroachments over and into City-owned property located at 324 Campbell Avenue, S.W., bearing Official Tax No. 1011313, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A revocable license shall be and is hereby granted the current owners, Marcus Kaplan and Herbert Kurshan, their gran- tees, assignees, bearing Official Campbell Avenue, or successors in interest, of the property Tax No. 1011310, otherwise known as 330-336 S.W., within the City of Roanoke, to construct and maintain a wood cornice encroaching approximately 20 inches and wall dryvit encroaching approximately 4 inches over and into the right-of-way of City-owned property located at 324 Campbell Avenue, S.W., Official Tax No. 1011313, and to landscape a strip of City-owned property immediately adjacent to Official Tax No. 1011310, approximately 10 feet wide as Manager, as more fully described in a Resources Committee dated September 8, Office of the City Clerk. 2. Said license, granted pursuant to §15.1-376, Code of approved by the City report of the Water 1986, on file in the Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in the aforesaid §15.1-376. 3. It shall be agreed by the licensee that, in maintaining such encroachments, said licensee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachments over public right-of-way. 4. Licensee. its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability for any one occurrence, and including the City of Roanoke, its officers, employees and agents as additional insureds. 5. This ordinance shall be in time as a copy, duly signed, sealed, full force and effect at such attested, and aoknowledged by licensee, has been admitted to record, at the cost of the licensee in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this , 1986. day of Marcus Kaplan Licensee Herbert Kurshan Licensee STATE OF VIRGINIA § § CITY OF ROANOKE § I hereby certify that the foregoing ledged before me this __ day of Marcus Kaplan and Herbert Kurshan. My Commission expires: instrument was acknow- 19 , by Notary Public Roanoke, Virginia September 8, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachment over City Property Puritan Mills Development The attached staff report was considered by the Water Resources Committee at its meeting on August 25, 1986. The Committee recommends that Council authorize a revocable license with appropriate insurance and requiring indemnification on behalf of the City, permitting an en- croachment over City property identified by Official Tax No. 1011313 to allow an addition to the Puritan Mills building of a four (4) inch fac- ing of dryvit and a cornice twenty (20) inches deep which will overhang the City property and to landscape an approximately ten (10) foot wide strip of City property adjacent to the building. Timing and approval of the scheme for the landscaping is to be established by the City Manager or his designee. ETB:KBK:afm Attachment CC: Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee City Manager City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety Building Commissioner Breakell, Inc., Atten: Raymond L. Craighead INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: RE: II. August 25, 1986 Mem~ers, ~%ter Resources Committee Mr. Kiser thru Mr. Herbert Encroachment over City Property Puritan Mills Development I. Background: Ao City acquired property for Jail Project which extends to the easterly wall of the Puritan Mills property at 330-336 Campbell Avenue, S.W. Puritan Mills Buildin8 renovation project involves the installation of wall facing and cornice overhang on the east side of the structure consisting of approximately four (4) inches of dryvit and a 20 inch wood cornice approximately 30 feet above the surface of the City property. Current Situation: A. Breakell, Inc., General Contractors has requested that City Council issue a license for the encroachment over City pro- perty (See attached letter). B. Request also asks for permission to landscape unused City property adjacent to building. III. Issues: A. Need B. Timin~ IV. Alternatives: Committee recommend to City Council that it authorize a revo- cable license with appropriate insurance and requiring indem- nification on behalf of the City, permitting an encroachment over City property identified by Official Tax No. 1011313 to allow an addition to the Puritan Mills building of a four (4) inch facing of dryvit and a cornice twenty (20) inches deep which will overhang the City property and to landscape an approximately ten (10) foot wide strip of City property adja- cent to the building. Timing and approval of the scheme for the landscaping is to be established by the City Manager or his designee. Page 2 1. Need by property owners for permission to continue reno- vations is met. 2. Timing to permit scheduling of renovations in a timely manner is met. Do not recommend that City Council authorize the permit for encroachments by the renovations of the Puritan Mills Building: 1. Need for license to allow encroaching renovations is not met. 2. Timing of renovations is not met. Recommendation: Committee recommend to City Council that it authorize a revocable license for encroachments in conjunction with the renovations of the Puritan Mills Building in accordance with Alternative "A". WRH:RVH:sef Attachments cc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Building Commissioner P. O. BOX ~414 · 2314 PATI'ERSON AVENUE, $. W. · DIAL ROANOKE, VIRGINIA 2401}-0414 City of Roanoke 215 Church Avenue Roanoke, VA 24011 August 15, 1986 Attn: Kit Kiser Re: Puritan Mills Dear Kit: Please allow this letter to serve as an encroachment request for Puritan Mills Development concerning the exterior facade consisting of approximately 4" dryvit and a 20" wood cornice approximately 30' above finished grade in the public alley adjacent to the existing Roanoke City Jail facility on Campbell Avenue. Please advise if you need other documentation for the approval of this encroachment. We will also in the future be requesting approval for landscaping by Puritan Mi]Is Development of the alley "Green Belt". Thanks again for all your help in this matter. RLC/psb Office of the City ae~ October 1, 1986 File #2-166 Mr. William S. Hubard 2202 Carter Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hubard: I am enclosing copy of Ordinance No. 28349, accepting your offer to purchase certain City-owned parcels located on Medmont Circle, S. W., bearing Official Tax Nos. 5130109 and 5130120, for the consideration of $20,512.00, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, September 8, 1986, also adopted by the Council on second reading on Thursday, September 25, 1986, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Er~c. I~,oom456 MunlclpalBuildlng 215(~urchAve~ue, S.W. Roanoke, Vlrglnla24011 (703)981-254'~ Mr. William S. Hubard Page 2 October 1, 1986 CC: Doris H. Hurd Construction Company, Inc., 608 Ridge Mountain Drive, Boones Mill, Virginia 24065 Mr. and Mrs. D. William Deck, 5509 Medmont Circle, S. W., Roanoke, Virginia 24018 Mr. Raymond R. Forbes, 5209 Medmont Circle, S. W., Roanoke, Virginia 24018 Mr. G. E. McGuire, 2545 South Clearing Road, Salem, Virginia 24153 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. M. Craig Sluss, Manager, Water Department Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Ms. Deborah J. Mos~, Chief, Bit~ings and Colle~io~ *Added to carbon copi~ on November 16, 1987. IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28349. VIRGINIA, AN ORDINANCE providing for the sale and conveyance of certain City-owned parcels located on Medmont Circle, S.W., and bearing Official Tax rios. 5130109 and 5130120. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of William S. Hubard to purchase Official Tax Nos. 5130109 and 5130120, located on Medmont Circle, S.W., for the consideration of $~0,512.00 be and said offer is hereby ACCEPTED. 2. The Mayor and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, the City's spe- cial warranty deed of conveyance, said deed to be subject to reservation by the City of Roanoke of easements for any sewer lines and water mains and other public utilities that may now be located in or across said property, and any and all recorded restrictions, conditions and easements affecting title to said property, and thereafter the City Attorney is authorized to tender to William S. Hubard or his authorized agent the City's deed to said property upon payment of the purchase price. A~£EST: City Clerk. Roanoke, Virginia September 8, 1986 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sale of City Owned Property Official Tax Nos. 5130109 & 5130120 The attached staff report was considered by the Water Resources Committee at its meeting on August 25, 1986. The Committee recommends that Council accept the high bid and authorize the sale of lots iden- tified by Official Tax Nos. 5130109 and 5130120, to William S. Hubard for $20,512.00. Purchaser to be responsible for the preparation of the legal work necessary to accomplish the transfer of title. Legal docu- ments for the transfer of title to be in a form acceptable to the City Attorney. Funds received in the transaction to be credited to the Water Fund, Miscellaneous Revenue Account. Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City ~lanager City Attorney Director of Finance Water Department Manager William S. Hubard Doris Hurd Construction Co., Inc. D. W. & H. M. Deck R. R. Forbes G. E. McGuire INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: RE: August 25, 1986 Members, Water Re~r~mmittee Mr. Kiser thru Mr. HerBert Sale of City Owned Property Official Tax Nos.: 5130109 & 5130120 I. Back~round: Ae The two lots together comprise a well lot. Lot No. 5130120 contains the pump house and Lot No. 5130109 contains the well and provides frontage to Medmont Circle, S.W. The lots con- tained a County well which was annexed into the City in 1976 and came into City ownership, Water Department, at that time. Be Lots will be sold by the City to a single purchaser. The lot bearing Tax No. 5130120 could be acquired by an adjoining landowner, but, as that lot is landlocked and substandard in size, it cannot stand alone as a separate lot. Any such resale should be handled by the purchaser of the two lots. C. Lots were included in the July, 1983 advertisement for sale of surplus City property, but, received no responsive bids. Department of Real Estate Valuation established a price range in July, 1984 of from $15,000.00 to $19~000.00 for the lots. The City has received several offers for them, but, those offers were all in the $10~000.00 to $13~500.00 price range. The latest (and highest) of those was received in November, 1985. II. Current Situation: A. Doris H. Hurd Construction Co.~ Inc. offered a Contract of Sale for the two (2) lots in the amount of $15,000.00. Be Water Resources Committee, upon receipt of the offer in Item II A and following it's normal policy, directed the staff to advertise the properties for sale to the highest bidder. Page 2 C. Advertisement resulted in the following bids opened at 2:00 p.m. on August 14, 1986: William S. Hubard Doris Hurd Construction Co., Inc. D. W. & H. M. Deck (Tax No. 5130109 only) R. R. Forbes (Tax No. 5130120 only) G. E. McGuire $20,512.00 815,555.00 $12,029.00 $ 2,600.00 $ 8,181.00 III. Issues: A. Need B. Income to City IV. Alternatives: Committee recommend to City Council that it accept the high bid and authorize the sale of lots identified by Official Tax Nos. 5130109 and 5130120, to William S. Hubard for $20,512.00. 1. Need for property to be put to use is met. 2. Income to City is the $20,512.00 sale price plus future real estate tax revenues. B. Committee recommend that City Council not authorize the sale of the two (2) lots. 1. Need to put property to some use is not met. 2. Income to City is zero. Ve Recommendation: Committee recommend to City Council that it authorize the sale of two (2) lots identified by Official Tax Nos. 5130109 and 5130120 in accordance with Alternative "A". Purchaser to be responsible for the preparation of the legal work necessary to accomplish the transfer of title. Legal documents for the transfer of title to be in a form acceptable to the City Attorney. Funds received in the transaction to be credited to the Water Fund, Miscellaneous Revenue Account. KBK:RVH:sef Attachment cc: City Attorney Director of Finance Water Department Manager William S. Hubard William Stebbins Huba~'d 2202 C~rter Road S. W, Roanoke, Virgini~ 24015 I~ttv o£ Roanoke Surolus Real Estate Room 453 Huntcioal Butldlna Roanoke, VA 24011 Re: Bid Number 86-7-83 This is to bid $20,512.00 for your surplus real estate: Portion of Lot 8 and Lot 9, Section 1, Medmont Lake, Official Tax Nos. 5130120 and 5130109. Enclosed is a cashier's cheek (Colonial American National Bank ~016571) in the amount of $1.050.00, Payable to the City o£ Roanoke as the required 5~ bid bond. WilliamS. H [bard WSH:led 608 RIDGE MOU,'NTAIN DRIVE BOONES MILL, VIRGINL& 240~5 QL',kLrI~ CUSTOM BUILT HOMES STATE LICENSE '12785 DORIS II. IlL'RI) (703) 721 August ?,1986 CITY O~ ROAMOI~ D. Dax-~ia Reupe,CPP,PPB, CPpo Maaager Of Oeaeral 3erviees 2~5 Ci~umeh Ave~ue,S.W. Reamoke, Vir~_mia 2~011 BID ~ 86-7-83 ~ OF ¢ITT-0'WN~) P~0P,EI~TY Dear 8ir; Please be advise~t'-~at DOILT8 H. HIqID C0NST~TIONC0.,INC. wi~aes te offer $15,555.00 ia ea~a for t~e pure~ase of iota kmowm ag TAX MAP~S130~20 aa~5130109. Please aeeept t~e e~elese~ ~ CHEC~ , as 5% of Prepese~ ~i~ for satisfaetiom of t~e requirememt for surety ag stateA ia your Notiee Of 8ale. Ia a~Aitiea, this offer is ma~e $Ubjeet to t~ere beimg mo fasters aueJa ag easeme~tl eta. t~at will prevemt a buil~img permit beimg issue~ by t~e CITY OF T~e CITY OP ROANOKE furt~erwarramts t~at water amd sewer serviee ia available at t~e property lines for hook-up. Doris H. Hur~ Presielent DHE/w~ 5209 Medmont Circle SW Roanoke, Virginia 24018 August 1, 1986 Manager of General Services City of Roanoke Room 453 Municipal Building Roanoke, Virginia 24011 Dear Sir: In accordance with Addendum Number One, Bid Number 86-7-83, Sale of City-Owned Property dated July 31, 1986 I am hereby submitting my bid of $2600.00 (Twenty six hundred dollars) for surplus City-owned property described as a Well Lot, Block 1, Medmont Lake, Official Tax No. 5130120. This lot is adjacent to my lot, (Lot 8, Block 1, Medmont Lake) and will be combined with it if I am the successful bidder. A check for $130.00 is attached as a bid bond. Very truly yours, Raymond R. Forbes August 13, 1986 D. Dsrwin Roupe Manager of General Services City of Roanoke Dear M~. Roupe: I wish to submit a bid on Well Lot Block l, Medmont Lake, Official Tax No. 5130120 and Lot 9, Block 1, Medmont Lake, Official Tax No. 5130109. Bid Number 86-7-83. G. E. McGuire 2545 South Clearing Road Salem, VA 24153 Phone: Office 774-5555 Home 992-3417 September 26, 1986 File #137-524 Mr. W. Robert Herbert City Hanager Roanoke, Virginia 'Dear Mr. Herbert: I am attaching copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting meld on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Eric. cc: Mr. Wilburn C. Dibling, Jr., City Attorney Room456 MunicipaIB,.,#ding 215 0~urch Avenue. S.W. Roono~ a24011 (703)981-2541 September 26, 1986 File #137-524 The Honorable J. Granger Macfarlane Member, Senate of Virginia P. O. Box 201 Roanoke, Virginia 24002 Dear Senator Macfarlane: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se ERc. Judith M. St. Clair Deputy City Clerk Room456 MuniCll0alBuildlng 215 C~urch Avenue, S.W. Roonoke, Vlrginlo24011 (703)981-254t Office of n~e Oty C~erk September 26, 1986 File #137-524 The Honorable A. Victor Thomas Member, House of Delegates 3028 Lockridge Road, S. W. Roanoke, V~rginia 24014 Dear Uelegate Thomas: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se Enc. Judith M. St. Clair Deputy City Clerk Room 456 Munlcll::x:ll Building 2t5 (D'lurch A'~-nue, S.W. Roonoke, Virginia 24011 (703) 981-254"1 Office of the City (]e~ September 26, 1986 File #137-b24 The Honorable Clifton A. Woodrum, Member, House of Delegates P. O. Box 1371 Roanoke, Virginia 240Q7 III Dear Delegate Woodrum: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se Enc. Judith M. St. Clair Deputy City Clerk Room456 MunictpolBulldlng 215 C~urch Avenue, S.W. Roanoke,'.~rginia24011 (703)98t-254t C~ce of the City Oer~ September 26, 1986 File #137-524 The Honorable C. Richard Cranwell Member, House of Delegates P. O. Box 459 Vinton, Virgin.ia 24179 Dear Delegate Cranwell: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted Dy the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se E~c. Judith M. St. Clair Deputy City Clerk Room456 MuniclpolBulldlng 215ChurchAvu~ue,$.W. Roanoke, Vlrglnta2,4011 (703)981-2541 Office of ~he City Clen~ September 26, 1986 File #137-524 Ms. Carolyn Jefferson Moss Commonwealth of Virginia Secretary of Administration P. O. Box 1475 Richmond, Virginia 23212 Dear Ms. Moss: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se E~C. Judith M. St. Clair Deputy City Clerk Room456 MuniclpalBuilding 215C~urchAve~ue, S.W. Roonoke, VIrginla24~11 (703)98~1.254t Off~ce of the City Clerk September 26, 1986 File #137-524 Mr. Stuart W. Connock Commonwealth of Virginia Secretary of Finance 635 9th Street, Office Building Richmond, Virginia 23219 Dear Mr. Connock: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia ~uilding, in honor of the late Honorable d. Lindsay Almond, Jr., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se Eric. Judith M. St. Clair Deputy City Clerk Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 981-2541 Office of the City Cle~ September 26, 1986 File #137-524 Mr. Donald S. Moore Commonwealth of Virginia Acting Director of General Services 209 9th Street Office Building Richmond, Virginia 23219 Dear Mr. Moore: I am enclosing copy of Resolution No. 28368, urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of RoanoKe to permit the renaming ~f the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr., which Resolution was adopted b,y the Council of the City of Roanoke at a regular meeting held on Thursday, September 25, 1986. Sincerely, JMS:se Enc. Judith M. St. Clair Deputy City Clerk Room456 MunlclpolBuilding 215C~urchAv~que, S.W. Roonoke,~rginia24~11 (70~)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 25th day of September, 1986. No. 28368. A RESOLUTION urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renam- ing of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honor- able J. Lindsay Almond, Jr. WHEREAS, the late Honorable J. Lindsay Almond, Jr., who always called Roanoke his home and is buried within the City, served as Judge of the Hustings Court of the City of Roanoke, United States Congressman from the Sixth Congressional District, Attorney General of Virginia, Governor of Virginia, and Judge of the United States Court of Patent Appeals; W~HEREAS, the former United States Post Office and Courthouse, property of the City of Roanoke, is under lease to the Commonwealth of Virginia for a term of twenty years, and pursuant to Section 12 of such lease the building shall be known as the Commonwealth of Virginia Building; and WHEREAS, this Council believes it fit and proper that the Common- wealth of Virginia Building be renamed in honor of the late Honorable J. Lindsay Almond, Jr.; THEREFOI{E, BE IT i<ESOLVED by the Council of the City of Roanoke as follows: ment permit house, of the 2. 1. The Commonwealth of Virginia is urged to agree to an amend- to its lease with the City of Roanoke, dated March 28, 1984, to the renaming of the former United States Post Office and Court- now known as the Commonwealth of Virginia Building, in honor late Honorable J. Lindsay Almond, Jr. The Clerk is directed to forward an attested copy of this resolution to the Honorable J. Granger ~cfarlane, Member, Senate of Virginia, Honorable A. Victor Thomas, Member, House of Delegates, the Honorable Clifton A. Woodrum, III, Member, House of Delegates, the Honorable C. Richard Cranwell, Member, House of Delegates, and to the Secretary of Administration and Finance, and the Director of the State Department of General Servioes. A'FTE ST: City Clerk. PROPOSED NAME CHANGE FOR THE COMMONWEALTH OF VIRGINIA BUILDING September 25, 1986 Mayor Taylor: 8.I. is a resolution relating to a proposed for the Commonwealth of Virginia Building-. And you have a What is your pleasure. name change resolution. Mr. Trout: I move the resolution, Mr. Mayor. Mayor Taylor: It has been offered by Mr. Trout, Mr. Musser: Second. is there a second. Mayor Taylor: Second by Mr. Musser. Ms. Parker. Please read the title paragraph, Ms. Parker: A Resolution urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse now known as the Commonwealth of Virginia Building in honor of the late Honorable J. Lindsay Almond, Jr. Mayor Taylor: Thank you. Mr. Garland: Mr. Mayor? Mayor Taylor: Yes, Mr. Garland. Mr. Garland: I would like to speak on this resolution. Mayor Taylor: Yes, sir. Mr. Garland: Mayor and members of Council, naming of a public building that will be serving many generations is always a significant act and should never be entered into lightly or without thorough con- sideration and consul~tation with the people. Mr. Mayor, I know that you would have never made your original suggestion had you known it was going to create the controversies that it did. Neither do I think that Mr. Trout would have made his amendment or change to your suggestion had he known that that might divide us or harsh words would be spoken. I think, Mr. Mayor and members of Council, that we should consider the fact that this building was dedicated only six months ago by Governor Baliles himself, and a sizable number of citizens attended that ceremony including, I believe perhaps every member of this Council. 'The name of the building has been etched in stone, and I think that it is appropriately named. We have a lease with the Commonwealth of Virginia naming it the "Commonwealth Building." The offices that are located there are all state offices. Neither Governor Almond or Governor Dalton had anything at all to do with the state building being located here. Now I did not know Governor Almond personally; surely he was a Governor that presided during a very tur- bulent and difficult period of Virginia and only history will deter- mine whether or not he handled the situation properly. I certainl~ am .~ot qualified to say. But, Mayor Taylor, many of our citizens think that he did not handle it properly, in fact many of our citizens would be offended by this change of name, and I think in years to come even now many of the people wouldn't even know who Governor Almond was and certainly fifty years from now I doubt anyone would recognize his name. In my opinion, Mr. Mayor, the building has been named appropriately. I think it ought to remain the "Commonwealth of Virginia Building" and I would make a substitute motion at this time ~at we table Mr. Trout's resolution and the building remain the ommonwealth of Virginia Building" as it was so dedicated by our Governor only six months ago, and I would make that in a form of a motion. Mr. Trout: Mr. Mayor can I comment? Mayor Taylor: Let me ask first if there is a second. Mrs. Bowles: Yes, I second the motion. Mayor Taylor: There is a second to the substitute. involved in this let me ask you, Mr. Dibling, if appropriate motion? Since I was this is an Mr. Dibling: I think a substitute motion is always in order, right. I'don't know of any reason why it wouldn't be. Mr. Trout: I would like to have a rule from the chair. Does it not have to come from a majority of those that voted for the previous one? Mr. Dibling: I believe that's a motion to reconsider, Mr. Trout and this is not a motion to reconsider. ' Mr. Trout: I think this certainly is if you're asking for a substi- tute motion. Mayor Taylor: speak? Mr. Trout, do you have further comments, you asked to Mr. Trout: I think the best way to be is nice, quiet ladies and gentlemen and show character and to just move ahead with the vote as it is. Mayor Taylor: Thank you. Mr. Harvey. Mr. Harvey: Mr. Mayor, I purposely stayed out of the argument last week when it started, and will stay out of it this week. But, I really feel that as you said last week, that unfortunately this has boiled down to a partisan issue, and Mr. Garland being willing to vote for the building name if it were going to be named for a Republican governor, and everybody knows Mr. Garland is Republican. And ! think he's coming along now with that same partisan attitude, and I'm just not going to play that game. If it was going to be named for a Republican and it was fine, then it certainly should be fine to be named for a hometown Democrat, and I'm not really that much of a par- tisan person myself, but I'm not going to sit here and let other people get involved in that playing that game, so that's all I have to say. (2) Mayor Taylor: Any other comments. Mr. Garland: May I respond. Mayor Taylor: Yes, sir. Mr. Garland: Mr. Harvey, if you recall the Mayor's motion, first of all I never had an opportunity to vote on whether it was going to be the Dalton Building or not, but if you recall, the original motion was to send this matter to the Planning Commission and the City Manager for their recommendation. And I don't know what their recommendation may have been. It may have been that it may have come back and said we ought to name it the Almond Building, I don't know that. You all never allowed us to do that. But, I take exception to the fact that you say that I was playing partisan politics because I can assure you that I was not, I never had an opportunity to vote on it. We were, we sent it to the Planning Commmission they never had an opportunity to act on it as far as it was changed, so I just think your remarks are inappropriate insofar as I'm concerned. I can assure you this, Mayor and members of Council, I'm not going to fall out over this with any- body. I'm not going to let it do that. But, we never got an oppor- tunity to hear what the Planning Commission had to recommend, so therefore I never had a chance to even vote on it. Whether it was the Dalton Building, remain the same, or be the Almond Building. Mayor Taylor: Thank you. Any other comments? If not, Mrs. Parker would you please call the roll on Mr. Garland's motion. Ms. Parker: Mr. Harvey? Mr. Harvey: No. Ms. Parker: Mr. Musser? Mr. Musser: No. Ms. Parker: Mr. Trout? Mr Trout: No. Ms. Parker: Mr. Bowers? Mr. Bowers: No. Ms. Parker: Mrs. Bowles? Mrs. Bowles: Aye. Ms. Parker: Mr. Garland? Mr. Garland: Aye. Ms. Parker: Mayor Taylor? (3) Mayor Taylor: Aye. We'll now go back to was on the Resolution, and I will ask Ms. roll on the Resolution. the original motion which Parker to please call the Mr. Trout: Can I ask another question, Mr. Mayor? Mayor Taylor: Yes, sir. Mr. Trout: Could I have courtesy to read the whole Resolution, as it mentions the good works of Mr. Almond which we are going to vote on, I think we all should be reminded of it, could I have that courtesy? Mayor Taylor: This is fine. There is another story that is not told in the Resolution, I would hope not to tell it today, but do feel free to read the Resolution, Ms. Parker. Ms. Parker: Yes sir. "A RESOLUTION urging the Commonwealth of Virginia to agree to an amendment to its lease with the City of Roanoke to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable j. Lindsay Almond, Jr. WHEREAS, the late Honorable J. Lindsay Almond, Jr., who always called Roanoke his home and is buried within the City, served as Judge of 'the Hustings Court of the City of Roanoke, United States Congressman from the Sixth Congressional District, Attorney General of Virginia, Governor of Virginia, and Judge of the United States Court of Patent Appeals; WHEREAS, the former United States Post Office and Courthouse, property of the City of Roanoke, is under lease to the Commonwealth of Virginia for a term of twenty years, and pursuant to Section 12 of such lease the building shall be known as the Commonwealth of Virginia Building; and WHEREAS, this Council believes it fit and proper that the Commonwealth of Virginia Building be renamed in honor of the late Honorable J. Lindsay Almond, Jr.; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Commonwealth of Virginia is urged to agree to an amendment to its lease with the City of Roanoke, dated March 28, 1984, to permit the renaming of the former United States Post Office and Courthouse, now known as the Commonwealth of Virginia Building, in honor of the late Honorable J. Lindsay Almond, Jr. 2. The Clerk is directed to forward an attested copy of this resolution to the Honorable J. Granger Macfarlane, Member, Senate of Virginia, Honorable A. Victor Thomas, Member, House of Delegates, the Honorable Clifton A. Woodrum, III, Member, House of Delegates, the Honorable C. Richard Cranwell, Member, House of Delegates, and to the Secretary of Administration and Finance, and the Director of the State Department of General Services." (4) Mayor Taylor: will you please call the roll on Ms, Parker: MK, Harvey? Mr, Harvey: Aye, Ms, Parker: Mr, Musser? Mr. Musser: Aye, Ms, Parker: Mr, Trout? Mr, Trout: Aye, Ms, Parker: Mr, Bowers? Mr, Bowers: Aye, Ms, Parker: Mrs, Bowles? Mrs, Bowl es: No, Ms, Parker: Mr,. Garland? Mr, Garland: No, Ms, Parker: Mayor Taylor? Mayor Taylor: No, And the Resolution Thank you for reading the Resolution Ms, the Resolution, passes by a 4 - 3 vote, Parker, NOW, (5) Office of ~e Oty Cle~ September 29, 1986 File #228 Mr. Alan Beals Executive Director National League of Cities 1301 Pennsylvania Avenue, Washington, 0. C. 20004 No Wo Dear Mr. Beals: I am enclosing copy of Resolution No. 28369, desi§nating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Congress of Cities, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting ~eld on Thursday, September 25, 1986. Sincerely, Mary F. Parker, CHC City Clerk MFP:se Enc. CC: Mr. R. Michael Amyx, Executive Director, Virginia Municipal League, P. O. Box 12203, Richmond, Virginia 23241 Mayor Noel C. Taylor Vice-Mayor Howard E. Musser Room 456 Municipal Building 215 C~urch Avenue, S.W. Roonohe, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 25th day of September, 1986. No. 28369. VIRGINIA, A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Congress of Cities. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. For the Annual Business Session of the Congress of Cities to be held in San. Antonio, Texas, on November ~29 to December 3, 1986, Mayor Noel C. Taylor and Vice-Mayor Howard E. 5~sser, are hereby designated Voting Delegate and Alternate Voting Delegate, respectively. 2. ~ry F. Parker, City Clerk, is directed to complete any forms required by the National League of Cities for designation of Voting Delegate and Alternate Voting Delegate and to forward such forms to the National League of Cities. ATTEST: City Clerk. AN ENVELOPE IS ENCLOSED 1986 CONGRESS OF CITIES To: Chairman, C~redentials Committee National League of Cities 1301 Pennsylvania Avenue, N.W. Washington, D.C. 20004 FOR OFFICE USE ONLY No. of Votes The official voting delegate and alternates of the City of P0~t'~c~:':, ' i~--v~ ~:;, are as follovs: FOR OF/ICE USE OI/LY On-Site Cre. ~ record ID /[ FOR OFfiCE USE ONLY VOTING CAED ISSUED TO Signature VOTING DELEGATE NAME TITLE ST~'r ADDRESS (P~E USE P.O. BOX NUMBERS) CITY STATE ZIP CODE FOR OFFICE USE ORLY Adv. Cr~,~ On-Site Cre. ~ Record ID # FOR OI~ICE USE O~LY Adv. Cre. On-Site Cre. Record ID ~ NA~ TITLE ALTERNATE VOTING DELEGATES STREET ADDRESS (DO ~ USE P*0,, BOX NO.) CITY, STATE, ZIP CODE TITLE STREET ADDRESS (DO ~ USE P.O. BOX CITY, STATE~ ZIP CODE SIGNED: TITLE: !-i ".~ '}!,r~ DATE: ~ Each direct member city is entitled to one voting delegate and two alternate voting delegates. The number of votes which can be cast is based on the city's population as determined in the 1980 Census. 1. PLEASE DO NOT FILL IN SHADED AREA. T~IS IS FOR NLC OFFICE USE ONLY 2. Please type or print your city name in the space provided 3. Please type or print the name, title, city, state and zip code of your voting delegate and alternate(s). 4. Please sign the WHITE form and return to Chairman, Credentlals Co~mittee; send the YELLOW copy to your State League Director; and keep PINK copy for your records. CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION TO: Mr. Wilburn C. Dibling, Jr., City Attorney FROM: Ms. Mary F. Parker, City Clerk SUBJECT: Preparation of Measure Designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Congress of Cities DATE: September 15, 1986 Please draft the appropriate measure for consideration by Council at its regular meeting on Thursday, September 25, 1986, designating Noel C. Taylor as Voting Delegate and Howard E. Musser as Alternate Voting Delegate at the Annual Business Session of the Congress of Cities to be held in San Antonio, Texas November 29 December 3, 1986. ' Your assistance will be appreciated. MFP:se September 5, To: National 1301 Pennsylvania Avenue NW Officers of 20004 Henry G C,$rle~o$ Cities (202) 626-3000 · ~ Cathy Reynolds Councilwoman al Large Defwer Colorado Mayors of Direct Member Ci From: Alan Beals, Executive Directorl Subject: Designation of Voting and Alternate Voting Delegates, Annual Congress of Cities, November 29-December 3, 1986 San Antonio, Texas Under the Bylaws of the National League of Cities, each direct member city is entitled to cast from one to twenty votes, depending upon the city's population, through its designated voting delegate at the Annual Business Meeting of the Congress of Cities. (See table on reverse side.) This meeting will begin at approximately 10:30 a.m., Wednesday, December 3, 1986, in the San Antonio Convention Center. (Please consult your convention program at the Congress of Cities for the exact starting time and place of the meeting.) To be eligible to cast the city's vote, each voting delegate and alternate voting delegate must be designated by the city on the attached form and the form forwarded to NLC's Credentials Committee. NLC's Bylaws expressly prohibit voting by proxy. Thus, an official of the city, properly designated, must be present at the Annual Business Meeting to cast the city's vote or votes. To enable us to get your credentials in order and to provide your voting delegates with National Municipal Policy and Resolutions materials prior to the Congress of Cities, we ask that you return the WHITE copy of the completed form to NLC on or before October 8, 1986. A pre-addressed envelope is attached. Upon receipt of these names, NLC will also send each voting and alternate voting delegate a set of instructions on registration and rules governing the conduct of the Annual Business Meeting. To assist your state municipal league in selecting delegates to cast the League vote, please forward the YELLOW copy of the credential form to your state league office and keep the PINK copy for your records. Attachments Article number Cities National League of Cities Annual Congress of Cities Number of Votes - Direct Member Cities IV, Section 2 of NLC's Bylaws specifies as follows the of votes which each member city of the National L~ague of is entitled to cast at the Annual Congress of Cities: ~it¥ Population Under 50,000 50,000-99,999 100,000-199 999 200,000-299 999 300,000-399 999 400.000-499,999 500 000-599.999 600 000-699 999 700 000-799 999 800 000-899,999 900,000 and above Number of Votes 1 vote 2 votes 4 votes 6 votes 8 votes 10 votes 12 votes 14 votes 16 votes 18 votes 20 votes Note: Member cities are required by the Bylaws to cast unanimous votes. O~lce c~ ~e Q~ Qen~ October 1, 1986 File #55 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke on Thursday, September 25, 1986, Mr. H. Joel Kelly, 1113 Penmar Avenue, S. E., appeared before Council and requested that a measure be adopted recognizing the contributions of Valley Metro to elderly and mentally and p~ysically handicapped citizens. On motion, duly seconded and unanimously adopted, the request was referred to you for report to Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:se cc: Mr. H. Joel Kelly, 1113 Penmar Avenue, S. E., Apt. #1, Roanoke, Virginia 24013 Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. U. Box 13247, Roanoke, Virginia 24032 Room456 MuniclpalBulldlng 215 Church A,~"~ue, S.W. Roano~e, Vlrglnla24011 (703)981-254'~ RECEt~'ED CITY CLERICS OFFICE