HomeMy WebLinkAboutCouncil Actions 08-11-8638278
Bowers
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
August 11, 1986
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. A~ pr~e~.
The invocation will be delivered by The Reverend James R.
Meador, Jr., Pastor, Riverland Road Baptist Church. Pr~e~.
The Pledge of Allegiance to the Flag of the .nited States
of America will be led by Mayor Noel C. Taylor.
PUBLIC HEARINGS
A. Public hearing on the request of Gregory S. and Laura
H. Waddy that an unopened alley which separates the
north and south portions of their property at 1049
Palmetto Street, N. W., be permanently vacated, discon-
tinued and closed.
Mr. Terry N. Grimes, Attorney.
Adopted Ordinamce No. 28278 (7-0} on firs2 reading.
B. Public hearing on the request of the Board of Trustees,
Westminster Presbyterian Church in America, that
Scotland Street, N. W., a paper sZreet 344.97 feet in
length, which fronts the Westminster Presbyterian
Church building and dead ends in a proposed circle, be
permanently vacated, discontinued and closed. Mr. L.
Bane Coburn, Trustee, Westminster Presbyterian Church.
Spokesman. Adopted 0rdinamce No. 28279 (7-0) o~ f~rst reading.
C. Public hearing on the request of the City of Roanoke
that certain tracts of land identified as Official Tax
Nos. 7240101 and 7280101, lying within the Roanoke
Centre for Industry and Technology on the northerly
side of U. S. Route 460, be rezoned from AG,
Agricultural District, to LM, Light Manufacturing
District. Mr. W. Robert Herbert, City Manager·
Adopted Ordinance No. 28280 (7-0) on first reading,
D. Public hearing on an amendment to the Fiscal Year
1986-87 Community Development Block Grant budget and
Statement of Objectives to the United States Department
of Housing and Urban Development (HUD). Mr. W. Robert
Herbert, City Manager. Adopted Ordinance Nos. 28281, 28282 and
28283 (7-0).
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C-2
C-3
C-4
C-5
CONSENT AGENDA (APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
July 14, 1986.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to oonvene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Annual report of the Audit Committee for the year ended
June 30,.1986.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager requesting an Executive
Session to discuss the acquisition of real propeFty for plJDlic
purposes, pursuant to Section 2.1-344 (a) (2) Code of Virginia
(1950), as amended. '
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss the acquisi-
tion of real property for public purposes
pursuant to Section 2.1-344 (a) (2), Code
of Virginia (1950), as amended.
A list of items pending from July 10, 1978, through July
28, 1986.
RECOMMENDED ACTION: Receive and file.
(2)
C-6
Qualification of Von W. Moody, III, as Director of Real
Estate Valuation for the City of Roanoke effective August 1
19~6. ' ,
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RECOMMENDED ACTION: Receive and file.
Qualification of Frederick L.
Personnel and Employment Practices
three years ending June 30, 1989.
Bulbin as a member of the
Commission for a term of
RECOMMENDED ACTION: Receive and file.
Oualifica'tion of John D. Copenhaver as a member of the
Roanoke Public Library Board for a term of three years ending
June 30, 1989.
C-9
RECOMMENDED ACTION: Receive and file.
Qualification of A. Byron Smith as a member of the AiFport
Advisory Commission for a term of four years ending June 30,
1990.
RECOMMENDED ACTION:
C-10 Qualification
of Fire Appeals for
RECOMMENDED ACTION:
Receive and file.
of Corbin L. Wilson as a member of the Board
a term of four years ending June 30, 1990.
Receive and file.
The City Manager requited an Exec~Lve S~sion to disc~s ~o ma~te~ relating to
terms and conditions of a co~tract~ego~iation.
REGULAR
Hearing of Citizens Upon Public Matters: None·
Petitions and Communications:
1. A communication from t~e Industrial Development
Authority requesting approval of a plan to assist
Orvis, Inc., in financing the acquisition, construction
and equipping of an approximately 175,000 square foot
warehouse and distribution center (with 20,000 square
feet of office space) with related materials handling
and office and computer equipment, in the City by
issuance of its industrial development revenue bond in
an amount estimated at $4,500,000.00. Adopted ~o£u~J~Zon Wo.
2~2~# 17-0).
2. A communication from the Industrial Development
Authority requesting approval of a plan to assist
FiberCom, Inc., in financing the rehabilitation of and
providing of additional equipment at its fiber optics
manufacturing facility in the City, by issuance of its
industrial development revenue bond in an amount esti-
mated at $900,000.00· Adopted ~o£u. tZom No, ~$5 I7~01.
(3)
A communication from the Industrial Development
Authority requesting approval of a plan to assist
Save-X, U.S.A., Inc., in amending the Authority's
outstanding $450,000.00 Industrial Development Revenue
Note, issued August 5, 1981, to finance the cost of a
multi-pump fuel dispensing station and convenience food
store facility with related computer and modem in the
City. Adopted R~olut~on No. 28286 (7-0).
A communication from the Industrial Development
Authority requesting approval of a plan to assist
Advance Stores Company, Incorporated, in financing the
acquisition, construction and equipping of an approxi-
mately 150,000 to 175,00U square foot warehouse and
distribution center with related materials handling and
other equipment in the Cit~, by issuance of its
industrial development revenue bond in an amount esti-
mated at $5,000,000.00. Adopted ResoBu~Lon No. 28287 (7-0).
5. Communications from Robert E. Glenn, Attorney,
transmitting Resolutions requesting additional bond
issuing authority from the State Reserve for Orvis,
Inc., FiberCom, Inc., and Advance Stores Company, Inc.
Adopted Resolution'No. 28288 (7-0).
6. A report of the City Manager recommending that the
State Reserve be requested to fund projects for Advance
Stores Company, Inc., Orvis, Inc., and FiberCom, Inc.,
and that the request of Save-X, Inc. and Colonial
American National Bank to amend the terms of the Note
issued on August 5, 1981, be approved. Conc(.m~ted in recomm~nd.a~JZon.
Reports o
f Officers:
a. City Manager:
Briefings:
1. A report with regard to the Five-Year Capital
Improvement Program. Concu~d in City M~nager's recommenda~x'on.
Items Recommended for Action:
A report with regard to the sale of certain land at the
Roanoke Centre for Industry and Technology to Orvis,
Inc., or a related company specifically formed to do
business in Virginia. ~ZT~PRA~N
A report with regard to continuation of a roadway
system at the Roanoke Centre for Industry and
Technology. WIT~PRA~N
(4)
4. A report recommending authorization to execute a
contract with GRTC and CSS Partnership to make
available up to 100 parking permits in the Municipal
Parking Garage and the Campbell Court Parking Garage to
accommodate expected demand to be generated by renova-
tion of the former Miller & Rhoads Building at Campbell
Avenue and First Street, S. W. Adopted Ordi~znce No. 28289 (7-0).
5. A report recommending acquisition of twenty-four pro-
perties between the westerly boundary of Washington
Park and loth Street, PI. W., for the Lick Run dry
basin, in order to retain storm water when necessary.
Adopted Ordinance No. 28290 and Ordinance No. 28291 (7-0).
6. A report recommending that funds received from the
United States Department of Agriculture be appropriated
to the Crisis Intervention Center, Juvenile Probation
House, and Juvenile Detention Home, to De used for
their respective food service programs Adopted
No. 28292 [7-0). '
Reports of Committees:
a. A report of the Water Resources Committee recommending that
Roanoke County ano the City of Salem be informed by resolu-
tion of the intention oi~ the City to participate in the
development of an expandable 18 million gallons per day
safe yield raw water withdrawal and storage facility at
Spring Hollow, under certain conditions. Mrs. Elizabeth T.
Bowles, Chairman. Adopted Re~oZuY, Lon NO. 28293 (7-0).
b. A report of the Water Resources Committee recommending t~e
assignmen.t of the lease of Magna Photo, Inc., for space in
the Market Square Parking Garage, to Roanoke Photo
Associates. ~Irs. Elizabeth T. Bowles, Chairman. Adopted
Ordinance No. 28294 (7-0} on first reading.
c. A report of the Water Resources Committee recommending the
transfer of title to certain surplus City-owned property
located at Wise Avenue and Booker Avenue Dy gift to the
Town of Vinton. Mrs. Elizabeth T. Bowles, Chairman.
Adopted Ordinance No. 28295 (7-0) on fi~t reading.
d. A report of the Water Resources Committee recommending the
acquisition of certain property on Dogwood Lane, S.
being Lot 4, Subdivision from Tommy Joe and Kathy Ann
Williams, for the sum of $8,500.00, and that funds be
transferred therefor. Mrs. Elizabeth T. Cowles, Chairman.
Adopted Ordinance No. 28296 (7-0) and Ordinance No. 28297 17-0).
e. A report of the Water Resources Committee recommending the
sale of certain surplus City-owned property, being a part
of Lot 9, Block 3, Bolling Addition, Official Tax No.
4140801, to Mr. and Mrs. Dan T. Read for $100.00. Mrs.
Elizabeth T. Bowles, Chairman· Adopted Ordinance No. 28298 I7-0)
on first reading.
f. A report of the Water Resources Committee rcommending that
a conditional permit be issued for the continued encroach-
ment of a fence into the alley behind 514 Woods Avenue,
S.W. Mrs. Elizabeth T. Bowles, Chairman. AdoptcdOrd~Lnance
No. 28299 (7-0) on 5~t ~ead~Lm9.
(5)
g. A report of the Water Resources Committee recommending that
a conditional permit be issued for the continued encroach-
ment of a fence into the right of way of Fifth Street,
S. W., beside 502 Woods Avenue, S. W. Mrs. Elizabeth T.
Bowl es, Chairman. Adopted Ordinance,No. 28300 (7-0) on f~t reading.
h. A report of the committee appointed to tabulate bids
received for rehabilitation of the Fifth Street Bridge over
N & W Railway, recommending that a contract be awarded to
H & S Construction Company in the sum of $78,080.00, with a
contingency of $8,000.00. Mr. Robert A. Garland, Chairman.
Adopted Ordinance Nos. 28301 and 28302 (6-0, Mr. Trout a§stained from voting).
i. A report of the committee appointed to tabulate bids
received for replacement of the Mason Mill Road Bridge over
Tinker Creek, recommending that a contract be awarded to
g' iegheny Construction Company, Inc. in the sum of
$486,653.00, with a contingency of $40,000.00. Mr. Robert
A. Garland, Chairman. Adopted Ordx~nance No. 28303 and O~dx]nance No.
28304 /7-0).
j. A report of the committee appointed to tabulate bids
received for the Franklin Road water line, recommending
that a unit price contract be awarded to Dixon Contracting,
Inc., in the amount of $140,671.00, with a contingency of
$14,000.00. Mr. Robert A. Garland, Chairman. Adopted Oadinamee
No. 28305 and Ordinance No. 28506 (7-0).
k. A report of the committee appointed to tabulate bids
received for the Franklin Road booster pumping station,
recommending that a unit price contract be awarded to
Structures and Utilities Co., Inc., in the amount of
S169,559.00, with a contingency of $16,000.00. Mr. Robert
A. Garlapd, Chairman. Adopted Ordinance N~. 28307 and Ordinance No.
28308 (7-0).
). A report of the committee appointed to tabulate bids
received for the Franklin Road water tank ~1, recommendin§
that a unit price contract be awarde~ to Fisher Tank
Company, in the amount of $226,700.00, with a contingency
of $22,000.00. Mr. Robert A. Garland, Chair,nan. Adop~e~ Ordimance
No. 28309 and O~dinance No. 28310 (7-0),
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolut ons:
Ordinance No. 28259, on second reading, amending and reor-
daining paragraph (al of §19-45, License tax categories and
rates, Code of the City of Roanoke (1979), as amended, to
divide the retail sales license tax category into two sub-
categories consisting of mail order distribution centers
and all other retail sales; establishing rates for each
subcategory; and providing for an effective date.
Adopted Ordinance No. 28259 (7-0).
(6}
10.
b. A Resolution postponing the meeting of the Council of the
City of Roanoke scheduled for Monday, September 22, 1986,
at 2:00 p.m., to Thursday, September 25 1986 at 2:00 p.m.
Adopted Resol~on No. 28311 17-0). ' '
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
D. Vacancies on various authorities,
committees appointed by Council.
Other Hearings of Citizens:
Appoimted Economic Development Commdssion:
Noel C. Taylor - 3 ye~
James O. Tront - 3 ye~s
W. Robert Herbert - 3 yea~
Brian J. Wishneff - 3 uea~
B. T. Fltzpatrick, Jr. - 3 ye~$
Stagey R. Ha~ - 3 years
C~ton R. Sa~ - 3 year~
L. Graham Hay~e - 2 years
Jack C. Smith - 2 years
Wll~ F. Hawkins - 2 year~
Robert C. Lawson, Jr. - I year
Robeat D. Obey - I year
Jane B. Bulki~ - ~ yea~
Mr. Trout ~ d~ignated as Chax~man.
boards, commissions and
(7)
Office of ~he Q~/Qe~k
August 14, 1986
File #200~236
Mr. t,l. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28283, approving the amend-
ment of the 1986-1987 Community Development Block Grant Program
of the City to provide for the creation of a short-term loan
program for economic development or housing projects, which
Ordinance was adopted Dy the Council of the City of Roanoke at a
regular meeting held on Nonday, August 11, 19~6.
Sincerely,
?ary F. Parker, CHC
City Clerk
I,~FP:se
Enco
cc: Mr
Mr
Mr
Mr
Mr
Ms
Chief of
Wilburn C. Dihling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public ~orks
Charles H. Huffine, City Engineer
Brian j. Wishneff, Chief of Economic Development and Grants
Marie T. Pontius, Grants Monitoring Administrator
Community Planning
Room 456 Municll:x31 Building 215 Church Avenue, S.W. Roanoke, Vlrginio 24011 (703) 981-254"1
IN THE COU~]CIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28283.
AN ORDINA2]CE approving the amendment of the 1986-1987 Community
Development Block Grant Pro~ram of the City to provide for the crea-
tion of a short-term loan program for economic development or housin~
projects; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that.
1. The City's 1986-1987 Community Development Block Grant Program
is hereby amended to provide for the creation of a short-term loan
program for economic development or housing projects as described in
the City Manager's report to Council dated August 11, 1986, provided,
however, that each and every loan made pursuant to any such pro,ram
shall be approved by City Council after receiving a full report relat-
ing thereto from the City Manager setting forth in detail the terms
and conditions of such loan, which terms and conditions shall have
been negotiated by the City Manager subject to Council approval.
2. In order to provide for the usual daily operation of the ~ni-
cipal government, an emergency is deemed to exist, and this ordinance
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
0~¢~ o~ fn~ O~y O~
August 14, 1986
File ~200-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28282, approving amendment
of the 1986-1987 Community Development Block Grant Program of the
City to provide for additional funds in the amount of $264,000.00
received pursuant to the 1986 Urgent Supplemental Appropriations
Act; and authorizing the execution and filing of certain docu-
ments relating thereto, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, August 11, 1986.
Sincerely,
Mary F. Parker, CrlC
City Clerk
MFP:se
Eric .
cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark. Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development and Grants
Ms. Marie T. Pontius, Grants Monitoring Administrator
Chief of Community Planning
Room 456 Municll:~al Buildlnc~ 215 O~ur~ Avenue, $.W. Roonoke, Vlrglnlo 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of August, 1986.
No. 28282.
VI I~INIA,
AN ORDINANCE approving amendment
Development Block Grant Program of
tional funds in the amount of
1986 Urgent
cution and
for
of the 1986-1987 Community
the City to provide for addi-
$264,00.00 received pursuant
Supplemental Appropriations Act, authorizing the
filing of certain documents relating thereto; and
an emergency.
to the
exe-
proviOing
BE IT ORDAINED by the Council of the City of Roanoke that;
1. The City's 1986-1987 Community Development Block Grant Pro-
gram is hereby amended in order to fund site improvements at the Roa-
noke Centre for Industry and Technology in the amount of $264,000.00,
such additional funding having been provided the City pursuant to the
1986 Urgent Supplemental Appropriations Act.
2. The City Manager is hereby authorized to execute and file
with the United States Department of Housing and Urban Development
(HUD) an amended Grant Agreement and Funding Approval relecting the
amendment authorized hereby, and to furnish HUD with any additional
information or assurances required in relation thereto.
3. In order to provide for the usual daily operation of the muni-
cipal government, an emergency is deemed to exist, and this ordinance
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
August 14, 1986
File #60-200-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28281, amending and reor-
daining certain sections of the 1986-87 Grant Fund
Appropriations, to provide for designation of funds in connection
with an amendment to the Fiscal Year 1986-87 Community
Development Block Grant budget for short-term construction finan-
cing for economic development or housing projects, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Honday, August 11, 1986.
Si ncer el y,
Hary F. Parker, C~IC
City Clerk
MFP:se
Eric.
cc: Mr.
i'1 r.
H. Robert Herbert, City Manager
Hilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Horks
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development and Grants
Ms. Marie T. Pontius, Grants Monitoring Administrator
Chief of Community Planning
Room 456 Munlcil:x~l Building 2t5 (~urch Avenue, S.W. Roonoke, Vl~lnla 240t I (703) 981-254"1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28281.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Grant Fund Appro-
priations be, and the same are hereby, amended and reordained, to
read as follows, in part:
Appropriations
Community Development Block Grant (FY86-87) $2,140,000
Economic Development (1) ............................ $1,208,278
Revenue
Community Development Block Grant (FY86-87)(2) ........ $2,140,000
(1) Site Imprv. - Roanoke
Center for Industry
& Technology
(2) CDBG Entitlement Rev.
B-86-MC-510020
(035-086-8630-5149)
(035-035-1234-8701)
$264,000
264,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
Attest:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Amendment of 1986-87 Community Development Block Grant Program
and Budget to Provide for Unexpected Revenues
Dear Members of City Council:
I. Background:
A. City currently has 24 CDBG projects in its 1986-87 budget totaling
$3~022,726 in federal funds from following sources:
1. CDBG Entitlement 1986-87
2. Projected Program Income
3. Funds Carried Over from Previous Years
$1,283,000
593,000
1,146~726
$3,022,726
New allocation from HUD of $264~000 will bring 1986-87 CDBG entitle-
ment to $1,547,000, raising total revenue available to $3~286,726 (see
attached letter).
Cit~ must amend its CDBG Grant Agreement with HUn in order to spend
the $264,000 new allocation.
II. Current Situation:
Two firms~ Advance Stores Compans~ Inc., and Orvis, Inc., have
expressed an interest in locating in Roanoke Centre for Industry and
Technology.
Honorable Mayor and Members of City Council
Page 2
B. Site preparation costs are projected at $245,000 plus $19~000 con-
tingency, for a total of $264,000.
III. Issues:
A. City development objectives
8. Federal regulations
C. Fundin9
D. Timin9
E. Citizen participation requirements
IV. Alternatives:
Ae
Authorize City Manager to amend 1986-87 CDBG program and appropriate
$264,000 to fund site improvements at Roanoke Centre for Industry (see
attached for summary of proposed project and amended section of CDBG
Statement of Objectives).
City development objectives would be achieved by the sale of pro-
perty in Roanoke Centre and by the creation of new permanent jobs
at the Centre.
Honorable Mayor and Members of City Council
Page 3
Federal regulations would be met by the funds benefiting low and
moderate income people through the provision of permanent jobs.
Other federal regulations such as the use of Davis-Bacon wages
would be monitored throughout the project by the City's Office of
Grants Compliance.
Funding is available through new allocation of $264,000 CDBG funds
to the City from HUD.
Timing is important since City's Engineering Department plans to
advertise for construction bids for site work on August 15, 1986.
Citizen participation requirements have been met by public hearing
held this evening.
Do not authorize City Manager to amend 1986-87 CDBG program and do not
.~ppropriate $264,000 to fund site improvements at Roanoke Centre for
Industry.
~ity development objectives could be jeopardized as far as the
Orvis, Inc., project is concerned. Other uses for the $264,000
would have to be determined.
2. Federal regulations would not be an issum until alternative uses
for the funds are determined.
Honorable Mayor and Members of City Council
Page 4
3. Fundin9 would not be an issue although the City cannot spend the
new funds until the CDBG Grant Agreement is amended.
4. Timing would be a problem with the Orvis project.
5. Citizen participation requirements would have to be met before the
City could amend the CDBG budget for an alternative project.
V. Recommendation:
City Council concur in Alternative "A" which will Authorize the City
Manager to amend the 1986-87 CDBG program and appropriate $264~000 to an
account established by the Director of Finance to fund site improvements
at Roanoke Centre for Industry and Technology on City-owned land.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:MTP:mds
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Chief of Economic Development & Grants
Chief of Community Planning
City Engineer
Grants Monitoring Administrator
SUMMARY OF PROJECT
Name of Activity:
Location:
Citizen Participation:
Type of Activity:
Broad National Objective:
Roanoke Centre Site Preparation
Roanoke Centre for Industry and Technology
Route 460 East, Roanoke
Public hearing conducted during City Council
meeting on August 11, 1986.
Site preparation construction work carried out by
recipient (City of Roanoke) in support of economic
development activities. 24 CFR 570.203(a)
Benefit to low and moderate income persons through
the provision of new permanent jobs.
The portion of the City's CDBG Statement of Objectives for FY 1986-87 to be
amended shall read as follows: (p.8)
II.
Philosophy of City Council: Council works to minimize the tax burden on
home owners by increasing business revenue to the City through business
development.
A. GOAL: The community will be economically stable and fiscally indepen-
dent.
1. OBJECTIVE: 100% of CDBG contractual commitments for development
~eto
ACTIVITIES:
a. Coca-Cola Section 108 Loan Payment ($529,873)
b. Shaffer's Crossing 108 Loan Interest ($53,000)
OBJECTIVE: Fifty (50) existing or new businesses will locate,
remain and/or expand in the City.
ACTIVITIES:
a. Henry Street Revival ($830~000)
b. Deanwood Business Park Expansion ($100,000)
c. Revitalization Program Support ($95,080)
Roanoke Centre Site Preparation ($264,000) - Site preparation
work consisting of grading and utility installation at Roanoke
Centre for Industry and Technology in support of new permanent
jobs to be created by Orvis, Inc.
U.S. Department of Hou.ing and UH~n I)e~elopme~
Richmond Office, Region III
701 Fast Franklin S~'eet
Richmond, Virginia 23219-2591
J/II 2s .
Mr. W. Robert H,=rt'~..rt
City of Roanoke
215 Church Aven~e, $.W.,
~oanoke, VA 24011
MrS:2
This letter transmits to you an amer~a~nt increasing the Fiscal Y~ 1986
C~,,Lunity Develo~,~nt Block Gra~t (C~.) Entitlement amount for Roanoke
f~'~Ll $1,283,000 to $1,547,000. This increase is a result of enactment of the Urgent
Supplemental Appropriations Act, 1986 ,. which includes a provision disapproving
the defe~z=l of $500 million in CDBG funds.
In order to amend your Letter of Credit to reflect this incr~-~ed 9z~nt,
it will be necessary for you to e~ecute and return t~o co~ies of the e~closed
Grant Agreement and Funding Approval (~3-7082 and HUD 7082.1), which constitute
an amendment to the c~ntract between the Depa~:.L=nt of Housing and Uzban Develop-
ment and Roanoke.
If citizens in your oaa%smnity have not as yet had an opportunity to cc~L,l~nt
on how this ~itienal grant ~a~unt will be used, the following public participa-
tion re~,~nts must be met before any of tb~ additional 9£~nt funds are
obligated or expena~.
1. Citizens shall be provided with reasonable notice of, and opportunity
to c~,L~nt on, the proposed use of such funds;
The grantee shall C(X,.si,'l,='r' any such c~,,ents and, if deemed
appropriate by the grantee, modify the p~uposed use of such funds;
The grantee shall suhnit to HUD an ~t to the final statement
describing the use of such funds and shall make the amendlm~nt
available to the public.
Please note that these requirements are incl;~ as a special condition to
the grant in It~n 13 of the Fun~!ng Approval.
A question that is frequently asked is whether public hearings nust be held
to obtain citizen c~,,~nts on the use of funas. ~b_tle grantees may choose to
hold o~e or more public hearings, such hearings are not re~,~ed for this purpose.
Other means may be used to provide citizens with an opportunity to c~,~nt on the
proposed use of the additional funds.
2
If your citizens have alr~ay bee~% provided with an opportunity to co~/~t
on the use of the additional grant funds, then you may ~ln~dy have satisfied the
first two provisions of the special conditic~ to the grant. In any event, please
ensure that ~ch of the public participation requ~.~ts described in It~ 13
has been m~t before any of the ~_ional grant funds are obligated or expended.
If you have any questic~s in connection with this letter, please contact
Ms. Alwyn Jennings of this Office at (804) 771-2986.
G. William Th~nas, Jr.
Manager, 3.4S
Mrs. Marie Pontius
Grants F~litoring Adatinistrator
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject:
Amendment of 1986-87 CDBG Program and Budget to Provide Short-
Term Construction Financing for Economic Development or
Housing Projects
Dear Members of Council:
I. Background:
A. City currentlx has available in CDBG budget $3~286~726 for implement-
ation of 24 community development projects.
1. CDBG entitlement funds are awarded every year on or before July 1,
in a lump sum amount through letter of credit.
2. City expends on average approximately $200,000 per month for pro-
jects and administration.
Potentially large pool of funds ($1.5 - $1.9 million) is availabln to
City for short-term financing of community and economic development
projects by using idle CDBG funds. This is a potential source of
additional revenue to the City through earned interest.
Funds advanced would be repaid to the City in time for use by origi-
nally intended projects and be secured by letter of credit or legal
contract as binding as letter of credit.
D. HUD encourages this use of CDBG funds because it maximizes the de-
velopment power of increasingly limited funds.
Honorable Mayor and Members of City Council
Page 2
e
Projects must be CDBG-eligible (i.e., benefit low or moderate
income persons, eliminate slums and blight, or address an
emergency need).
Project must be included in HUD approved CDBG program either
through original Statement of Objectives (application) or
Amendment.
City can establish both a short-term housing loan progam and a
short-term economic development loan program. One program cannot
cover both categories, but City could establish two programs.
E. Citizen participation requirements are satisfied by public hearing
held before Council tonight.
II.
Issues:
A. Benefit to City
B. Risk
C. Impact on other CDBG projects
D. Compliance with federal regulations
E. Legal
F. Timing
G. Funding
Honorable Mayor and Members of City Council
Page 3
III. Alternatives:
Authorize City Manager to amend 1986-87 CDBG program and designate
$1,000~000 to provide for creation of short-term low-interest loan
program as an incentive for economic development or housing.
Benefit to City would be great, among which would be new permanent
jobs for low and moderate income people or rehabilitated housing
for low and moderate income people. Additionally, the City could
receive approximately $15,000 - $20,000 in interest on such loans
which could be used for other CDBG-eligible projects.
Risk would be minimal since a designated bank would agree to pro-
vide financial guarantees through contract or letter of credit.
Repayment to City would actually be in form of a draw from the
bank.
Impact on other CDBG projects would be unnoticeable. After
reaching a $600,000 buffer amount in grant accounts, City would
draw funds on demand from the designated bank. Bank would convert
payment to a loan between bank and developer. City's drawdowns
from bank would continue until loan plus interest was paid back.
Therefore, delays in construction by the developer would not delay
repayment of loan.
Compliance with federal regulations would be met. Projects would
be eligible because of number of jobs to be created for low and
moderate income people or housing to be provided for low and
Honorable Mayor and Members of City Council
Page 4
moderate income people. Use of federal funds in construction will
trigger regulations such as Davis-Bacon wages. Compliance with
these regulations will be monitored throughout project by City's
Office of Grants Compliance.
Legal issues will be addressed by a three-party agreement among
the City, developers, and designated bank. Agreement to be writ-
ten and negotiated by City Attorney. Specific project agreements
will be brought to City Council for approval.
Timin~ is crucial since the City has received inquiries from
several developers who want to begin construction in mid
September.
7. Fundin~ is available through CDBG "float" provisions of City's
CDBG entitlement.
Do not authorize City Manager to amend 1986-87 CDBG program and do not
designate $1,000,000 for short-term loans to developers for economic
development or housing.
Benefit to City would be jeopardized if developers in question
could not put together attractive financing permitting construc-
tion in Roanoke. Earned interest income benefit to the City would
also be lost.
2. Risk would not be an issue.
3. Impact on other CDBG projects would not be an issue.
Honorable Mayor and Members of City Council
Page 5
4. Compliance with federal regulations would not be an issue.
5. Legal issues would not exist.
6. Timing would be more of a problem if alternative financing has to
be obtained for developers considering projects in Roanoke.
7. Fundin~ would not be an issue.
Recommendation:
Recommend City Council authorize City Manager to amend 1986-87 CDBG
program and recommend City Council designate $1~000,000 to provide for
creation of a short-term loan program for economic development or housing
IV.
projects.
WRH:MTP:mds
cc:
City Attorney
Director of Finance
Director of Public Works
Chief of Economic Development & Grants
Chief of Community Planning
City Engineer
Grants Monitoring Administrator
Respectfully submitted,
W. Robert Herbert
City Manager
From Pails 81
Dalton met with then-Western
Electric President Donald Prock-
now and other company officials
durk · an industrial development
trip W, New York in November 1979.
The ,p, lunt opened in September 1980.
This lsa significant develop-
ment for the economy of the Eadford
area," Dalton said when Western
Electric announced plans to locate in
Falrlawn.
Dalton tried a similar but un-
sucoessfnl move in July 1981. Offi-
cinls of Timkun Co. were constde .r.i~..g
building a $500 million steel plant in
Montgomery County.
Dalton visited Timknn officials
at their company headquarters in
Ohio and later played host to the
officials at his Hadiord home, flying
them, in by s~te police helicopter.
Re didu t let anything stop
nority leader while Dalton w ~ '
eruor. "There wasn't anythiut that
he thought couldn't be accom-
plished.''
Geisler, also a Eepublican, cam-
pnlined with Dalton in the mid
196ils. lie recalled driving up to n
co~untry store in Carroll County dur-
Ing a cem~P~,gn. . ,. ~
"! said, You ~lun t necu to stop
here," Geisler said. ' 'The fellow in
there is a Democrat. Never voted for
a Republican. And probably never
will in his life.'"
Dalton would not be deterred.
And when they left, "Well, he ma,y,
have voted for John and me both,
Geisler said.
Dalton played foothall, baseball
and basketball at Radferd liigh
I "lie olaved football just like
Schoo .... ,
te He was a battler,
he ran the sta .
said Fred McCoy, Dalton's coach.
"One time as quarterback of the IV
squad he took a game upon hi_'_mseli
and started to run the bali. lie got
beat up pretty bad. In fact, that's
how he broke his nose. But I never
saw a happier kid after we won the
Radford, said the fact that Dalton
finished five years of high school In
four years tells of his determination.
Dalton was a caring, personable stu-
dent, who had "his sights set on the;
future."
Geisler said that from the first
time he met Dalton, "he knew hew
wanted to be governor."
Some information'for this
story was contributed by Eric
Randall.
Clifton Forge council OKs
borrowing to meet payroll
ununmionsly, requires the city ~Lr.~
Shenandoah bureau pay the money in 90 days or l ·
Council plans a special meeting
CLIFTON FORGE -- City
Council Wednesday afternoon authO-
rized the berrowin.g o,f $60,000 for
immediate munimpa~ obligations
and prepared to borrow an addition-
al $$00,000. ·
City Manager Ro. ge[.Baker_,s~,i_d_
after the meeting mat rue sma~m~
loan is neeeasary to allow.the city to
meet ils payr.oll ~ F.n.?aY;.e cit"
Baker smd that wlUle m y
has had to borrow money before,
doing se has not been neeesearYt~d
early in the fiscal year: He ul
expenses caused by last November's
flood as the reason for the cash
shortfall.
The resolution, which passed
Monday to conduct the second read-
ing of the $300,000 loan proposal
TWO readings are reqnlr.~, by Sv~n~
law before enactment of uorrow
proposals.
At a Tuesday night meetin{,
City Council chose not to take part la
the self-insurance pr .o~r. ar.a..rec, e.n_tl_~,
set up by the Virginia ~umc~p~
Lee~ue. Clifton Forge would bav~
paid just Over $74,000 annually un-
der the VIVIL proposal. .
Baker said Wednesuay
council's choice mcaas the city will
have no general liability insuranea
-- but Clifton Forge has carried
bility insurance only sinCe March 1,
1984 anyway.
NOTICE OF PUBLIC HEARING '
BEFORE THE
ROANOKE CITY cOUNCIL .
The Roanoke City Council will hold a public hearing on Monaay,
August 11, 1986, at 7:30 p.m., ~r as soon thereafter as the matter may
be heard, in the City Council Chamber, fourth floor of the Municipal
Building, in order to consider an amendment to the Fiscal Year
munitv Development Block Grant budget and State-
1986-1987 Corn - ,-,,--, ~+ates Denartment of Housing and
ment of Objectives to the uu t~u ~,~ ~
Urban Development (HUD).
On August 25, 1986, the City of Roanoke will submit to HUD an
amendment to the City's statement of community development objec-
tNes for fiscal year July 1, 1986, through June 30,1987. This amend-
'nent consists of two activities. The first proposed activity is the use of
$264,000 for site improvements to support new iow to moderate
income jobs at Roanoke Centre for Industry and Technology on Route
460 East. The proposed second activity is a program to provide
short-term, Iow interest loans up to $1,000,000 to support economtc
development in the City of Roanoke. This loan program also will
benefit iow to moderate income persons through the creation of new
jobs.
More details of the proposed activities and environmental assesS-
ments are available in the City Clerk's Office, Room 456, or the Office
of Grants Compliance, Room 362, Municipal Building, 215 Church
Roanoke, phone 981-2141.
Fall
Ja .ckets & Blaz
Sk,rts & pan '
Sweaters &
Sizes Ms. 101
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
O~ce of ~he M~.,or
August 11, 1986
Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, August 11,
1986, to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (a) (1),
Code of Virginia (1950), as amended.
Si ncerely,
oel C.~aylor
Mayor
NCT:js
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2d-!~.
O~:e of ~he Q~y Clerk
August 14, 1986
File #109-300
Mr. James G. Harvey,
Chairman
Audit Committee
Roanoke, Virginia
II
Dear Mr. Harvey:
An annual report of the Audit Committee for the year ended June
30, 1986, was before the Council of the City of Roanoke at a
regular meeting held on Monday, August 11, 1986.
On motion, duly seconded and unanimously ado~ted the report was
received and filed. '
Sincerely,
Mary F. Parker, CtlC
City Clerk
MFP:se
cc: Mr. William L. Brogan, Municipal Auditor
Room 456 Municipal Building 215 ~urch Avenue, S.W. I:kxInc:~, Vlrglnia 24011 (703) 981-2541
Office of the Council
James G. Harvey, IT
¢ouncihuan
August 1, 1986
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT: Annual Report of the Audit Committee of Roanoke City Council
The purpose and function of the Audit Committee as stated in the
City Code is:
"The audit committee shall act in an advisory capacity to the
council, the municipal auditor, the director of finance and the
city manager in matters relating to the city's financial records
and to that end shall have the right to have immediate access to
all records and reports relating to financial matters and
transactions of the city or of matters and things affecting such
financial records. The council, any member thereof, the municipal
auditor, the director of finance and the city manager shall have
the right to consult with and seek the advice of the audit
committee on matters relating to the city's financial records, but
neither the committee nor any member shall have authority to act
for or to bind the city council, unless expressly authorized so to
do by ordinance or resolution of the council."
During the year ended June 30, 1986, the committee held 2 regular
meetings. Each member's attendance was:
Member
Meetings Attended
Meetings Absent
Elizabeth Bowles 1 1
David A. Bowers 2 0
James G. Harvey, II 1 1
Howard E. Musser 2 0
Noel C. Taylor 2 0
James O. Trout 1 1
Room 456 Municipal Building 215 (~urch Avenue, SW. Roono~e, Virginia 24011 (703) 981-2541
Annual Report
-2- August 1, 1986
The following is a summary of the committee's activity during the
year:
· Reviewed and concurred with the annual plan presented by Peat,
Marwick, Mitchell & Co.
· Reviewed and concurred with the Municipal Auditor's annual
audit plan.
· Reviewed the independent accountant's report with representa-
tives from Peat, Marwick, Mitchell & Co., and City officials.
· Reviewed the internal audit reports with the Municipal Auditor
and City officials.
· Advised the Council on the actions needed to implement the
matters considered at the committee's meetings.
· Furnished a copy of the minutes of each committee meeting to
City Council and City officials.
Respectfully,
J Harvey, II
Chairman, Audit Committee
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
This is to request two executive sessions on Council's agenda on Monday,
August 11, 1986, pursuant to Section 2.1-344(a)(4), Code of Virginia (1950),
as amended, to discuss terms and conditions of a contract under negotiation.
Respectfully submitted,
City Manager
WRH:mp
Pending Items from July 10, 1978, through July 28, 1986.
Referral Date Referred To Item
7/10/78 City Manager
12/19/83
City Attorney
(Electoral Board will
request a legal opinion
from the Attorney
General.)
3/18/85
4/1/85
Commissioner of Revenue
Director of Real Estate
Valuation
City Manager
Director of Finance
City Manager
City Attorney
Director of Finance
Commissioner of Revenue
5/6/85
City Manager
8/12/85
City Manager
8/12/85
City Manager
(1)
Recommendation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mountain - hotel.)
Communication from David A.
Bowers, Chairman, Roanoke
Democratic Party, transmitting
certain recommended changes in
the present voting precincts, to
be made effective after the City
Council elections in the spring
of 1984 and before the general
elections in the fall of 1984.
Matter of biennial real estate
assessments as requested by
Concerned Citizens and Taxpayers
of Roanoke, Inc.
Request to study a property tax
scheme used in Harrisburg,
Pennsylvania, to investigate
legality of same in Virginia, and
to advise Council if beneficial
to the City.
Communication from Vice-Mayor
James G. Harvey, II, in regard to
a Sister City relationship with
Asheville, North Carolina.
Mayor's State of the City recom-
mendation No. I - establishment
of a working relationship with
the volunteer rescue squads and
the Roanoke Historical Society
for the purpose of establishing a
museum and national headquarters
for volunteer rescue squads in
the City.
Mayor's State of the City recom-
mendation No. 6 - invitation to
Roanoke County to join the City
in development of a joint study
to be conducted by a specialist
firm to determine economic impact
resulting in consolidation of the
two jurisdictions.
Pending Items from July 10, 1978, through July 28, 1986.
Referral Date Referred To Item
8/12/85 City Manager
1/6/86
City Manager
City Attorney
3/3/86
3/17/86
Howard E. Musser
Laddie Fisher
Richard S. Thomas
Member - Salem Vietnam
Veterans Chapter No. 14
Member - Roanoke Science
Museum
City Manager
6/2/86
City Manager
6/2/86
6/23/86
City Manager
Commissioner of Revenue
City Treasurer
City Manager
7/28/86
Robert A. Garland
Kit B. Kiser
William F. Clark
Matters from Concerned Citizens
and Taxpayers of Roanoke, Inc.,
regarding contract assessors in
the reassessment process, and,
Design '85.
Matter with regard to zoning in
Old Southwest section of City
with request for a report in con-
junction with recommendations for
implementing certain phases of a
study prepared by Buckhurst,
Fish, Hutton & Katz relating to
zoning and development control
within Old Southwest.
Request of the Salem Vietnam
Veterans Chapter No. 14 of the
Disabled American Veterans to
establish a permanent memorial to
the brave men and women involved
in the Space Shuttles Challenger
and Gemini tragedies.
Request of Council member Trout
for information on amount of
funds expended by the City on
rental or lease agreements for
firehouse since the 1976 annexa-
tion.
Request to investigate and report
on illegal parking in designated
handicapped parking spaces
throughout the City. (Interim
report submitted July 28, 1986.)
Request to investigate and make
recommendations on the procedure
to obtain City decals.
Matter regarding distribution of
cheese and butter to elderly per-
Sons.
Bids for storm drain relocation,
Exxon Roanoke Terminal.
(2)
Pending
Referral Date
7/28/86
7/28/86
Items from July 10, 1978, through July 28, 1986.
Referred To
Item
Robert A. Garland
George C. Snead, Jr.
William F. Clark
Bids for flood damage repair,
brick picnic shelter in Wasena
Park.
Robert A. Garland
George C. Snead, Jr.
William F. Clark
Bids for Roanoke Sports Complex,
Maher Field improvements.
(3)
git ~
Oa~h or Affirmation of Office
~ o~ ~ir§i~ia, Cit~ o] Roa~ol~e, to
Von W, Moody, III _, do solemnly swear (or ~ffinn) that
I,
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me
DirectOr of Real Estate Valuation for the City of Roanoke effective
August 1, 1986,
,, Deputy~ ( Clerk
August 14, 1986
File #15-202
Mr. Eric C. Turpin
Manager, Personnel
Roanoke, Virginia
~lanagement
~lear Mr. Turpin:
This is to advise you that Frederick L. 8ulbin has qualified
member of the Personnel and Employment Practices Commission
term of three years ending June 30, 1989.
as a
for a
Sincerely,
Mary F. Parker, CMC
City Clerk
HFP:se
Room 456 Municipal Building 215 O~ue:h Avenue, $.W. Roonc~e, Vlrginlo 24011 (700) 98"1-2541
Q-2
Oath or Affirmation of Office
State o] Virginia, Cit~ o] Roanoke, to.wit:
, do solemnly swear (or a~rm) ~t
I will sUp~rt the Constitution of the United States, and the Constitution of the $tate of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me aa
according to the best of my ability. So help me God.
Subscribed and before
sworn to me, this~%
July 2, 1986
File #15-202
Mr. Frederick L. Bulbin
2620 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Bulbin:
At a regular meeting of the Council of the City of Roanoke on
~onday, June 23, 1986, you were reelected as a member of the
Personnel and Employment Practices Commission for a term of three
years ending June 30, lg89.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may De administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return the Oath of Office to Room 466 in the Municipal
Building prior to serving in the capacity to which you were
reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mr. Eric C. Turpin, Manager, Personnel Management
Room456 MunlclpalBuitding 215 C~urch Avenue, S.W.l~:~nc~e, Vlrginia240~l,I (703)98t-2541
COMMONWEALTH OF
CITY OF ROANOKE
VIRGINIA
)
) To-wit:
)
I, Mary F. Parker,
Council of the City of
do hereby certify that
City Clerk, and as such City Clerk of the
Roanoke and keeper of the records thereof,
at a regular meeting of Council held on
the 23rd day of June, lg86, FREDERICK L. BULBIN was reelected as
a member of the Personnel and Employment Practices Commission for
a term of three years ending June 30, 1989.
Given under my hand and seal of the City of Roanoke this
3rd day of July, 1986.
City Clerk
August 14, 1986
File #15-323
Mrs. Elizabeth B. Watts
Chairman
Roanoke Public Library Board
1272 Rockland Avenue, N. W.
Roanoke, Virginia 24012
!lear Mrs. Watts:
This is to advise you that John D. Copenhaver has qualified as a
member of the Roanoke Public Library Board for a term of three
years ending June 30, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
cc: Mr. Alfred T. Hhitelock, Jr., Manager, Libraries
Room456 MunlcipalBuildlng 215 0hurch Avenue, S.W.l~oanc~e, Virglfllo24011 (70~)981-254'1
Oafh or Affirmation of Office
State o~ Firginia, Uit~ of Roanoke, to .~it:
I, __ ~C,~,~, D. C~,~T,,~,.~_--~Z , do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
! will faithfully and impartially discharge and perform all the duties incumbent upon me as__~_
member o£ the Roanoke Pul~lic Library Board for a term of three years
ending June 30, 1989.
according to the best of my ability. So help me God.
Subscribed and Sworn to before me, thls.~ 7~_dBy of _ ~,,1 .. n ~n~ ~
P Y Clerk
Office cfi the Ci~y Oe~
July 2, 1986
File #15-323
Mr. John D. Copenhaver
9310akwood ~rive, S. ti.
Roanoke, Virginia 24015
Dear Mr. Copenhaver:
At a regular meeting of the Council of the City of Roanoke on
Monday, June 23, 1986, you were reelected as a member of the
Roanoke Public Library Board for a term of three years ending
June 30, 1989.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return the Oath of Office to Room 456 in the Hunicipal
Building prior to serving in the capacity to which you were
reelected.
Sincerely,
Mary F. Parker, C~!C
City Clerk
MFP:se
Enc.
cc: Mrs. Elizabeth B. Watts, Chairman, Roanoke Public Library
Board, 1272 Rockland Avenue, N. W., Roanoke, Virginia 24012
Mr. Alfred T. Whitelock, Jr.. Manager, Libraries
Room 456 Municipal Building 215 C~urch Avenue, S.W. I~,anc~e, Virginia 24011 (703) 981-254~1
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of June, 1986, JOHN
as a member of the Roanoke Public
three years ending June 30, 1989.
D. COPENHAVER was reelected
Library Board for a term of
Given under my hand and seal of the City of RoanoKe this
3rd day of July, 1986.
City Clerk
August 14, 1986
File #9-15
Mr. Jack C. Smith
Chairman
Airport Advisory Commission
14 West Kirk Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Smith:
This is to advise you that A.
member of the Airport Advisory
years ending June 30, 1990.
Byron Smith has qualified as a
Commission for a term of four
Sincerely,
Mary F. Parker, C~IC
City C1 erk
MFP:se
cc: Hr. Robert C. Poole, Manager, Airport
Room456 MuniclpolBullding 2'15 Church A',~'nue, S.W. Roano~,VJrglnlo24011 (703)981-254t
0-2
Oath or Affirmation ~ ·
_ of"~ff, ce
State o/ Virginia, Citg o/Roanoke, to.wit: °86 ,!Il! 28 P,~ : ~
I, A. Byron Smith
-, do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and irapartially discharge and perform ali the duties incumbent upon me as.._. __ __
a member of the Airport Advisory Commission for a term of four years
ending June 30, 1990,
~Deputy Clerk
July 2, 1986
File #15-9
Mr. A. Byron Smith
4710 Cheraw Lake Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Smith:
At a regular meeting of the Council of the City of Roanoke on
Monday, June 23, 1986, you were reelected as a member of the
Airport Advisory Commission for a term of four years ending June
30, 1990.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return the Oath of Office to Room 456 in the Municipal
Building prior to serving in the capacity to which you were
reelected.
Sincerely, ~//~
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
cc: Mr. Jack C. Smith, Chairman, Airport Advisory Commission,
14 West Kirk Avenue, S. W., Roanoke, Virginia 24011
Mr. Robert C. Poole, Manager, Airport
I~:x~n456 MunlclpalBuilding 215~nurchAv~'~ue, S.W. Roanoke. ~ginia 24011 (703)981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of June, 1986, A. BYRON SMITH was reelected as a
member of the Airport Advisory Commission for a term of four
years ending June 30, 1990.
Given under my hand and seal of the City of Roanoke this
3rd day of July, 1986.
City Clerk
August 14, 1986
File #15-70
Hr. Ross C. Hart
Chairman, Board of Fire Appeals
308 Second Street, S. W.
Roanoke, Virginia 2aQll
Dear Mr. Hart:
This is to advise you that Corbin L. Wilson has qualified as a
member of the Board of Fire Appeals for a term of four years
ending June 30, 1990.
Sincerely,
Mary F. Parker, C~qC
City Clerk
MFP:se
cc: Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Hr. Jerry W. Kerley, Fire Chief
Room456 MunlcipolButtdlng 215C~urc~Ave~ue, S.W. Roano~e. Vlrginla24~11 (703)981-2541
0-2
Oath or Affirmation of Offi :
~tate o~ Virginia, City of Roanoke, to .wit:
I, C 0 r b i ri L. W i ] s o r~ . do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Board of Fire Appeals for a term of four years
ending June 30, 1990,
according to the best of my ability.
Subscribed and sworn to before me, this
So help me God.
!
,~CXf'~ .q~n~ ]~,~_(~.12~0-._/ . Dep.ty Clerk
July 22, 1986
File #15-70
Mr. Corbin L. Hilson
2527 Edinburgh Drive, N.
Roanoke, Virginia 24012
Dear Mr. l~ilson:
At a regular meeting of the Council of the City of Roanoke neld
on Monday, July 14, 1986, you were reelected as a member of the
Board of Fire Appeals for a term of four years ending June 30,
1990.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Uffice which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 3t5 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room ~56 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Hary F. Parker, CMC
City Clerk
MFP:se
Enc.
CC:
Mr. Ross C. Hart, Chairman, Board of Fire Appeals, 308
Second Street, S. W., Roanoke, Virginia 24011
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jerry W. Ker]ey, Fire Chief
Room 456 Municipal Building 215 (~nurch Avenue, S.W. Roonoke, VIrginio 2401 t (703) 981-254t
COMMONWEALTH OF VIRGINIA
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of July, 1986, CORBIN L. WILSON was reelected as a
member of the Board of Fire Appeals for a term of four years
ending June 30, 1990.
Given under my hand and seal of the City of Roanoke this
22nd day of July, 1986.
City Clerk
July 22, 1986
File #15-70
Mr. Corbin L. Hilson
2527 Edinburgh Orive,
Roanoke, Virginia 24012
Oear Mr. !~ilson:
At a regular meeting of the Council of the City of Roanoke held
on Monday, July 14, 1985, you were reelected as a member of the
Board of Fire Appeals for a term of four years ending June 30
1990. ,
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Uffice which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Jath of Office to ~oom 456 in she
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
I.lary F. Parker, C?lC
City Clerk
MFP:se
Enc.
cc:
Mr. Ross C. Hart, Chairman, Board of Fire Appeals, 308
Second Street, S. W., Roanoke, Virginia 24011
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jerry W. Kerley, Fire Chief
I:~oom456 Munlcipc~tBuildlng 2150'~rchAve~'~e,S.W. Roc~',~,Vlrglnla2,~011 (?0~)98t-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of July, 1986, CORBIN L. WILSON was reelected as a
member of the Board of Fire Appeals for a term of four years
ending June 30, 1990.
Given under my hand and seal of the City of Roanoke this
22nd day of July, 1986.
City Clerk
August 11, 1986
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I request an executive session to discuss acquisition of real property
for public purpose in accordance with Section 2.1-344(a)(2) of the Code of
Virginia.
WRH:KBK:afm
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
or, ce c~ the 0~/Cle~
August 13, 1986
File #207
I~r. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Smith:
I am enclosing copy of Resolution No. 28284, approving the plan
of financing of the Industrial Oevelopment Authority of the City
of Roanoke, Virginia, for the benefit of Orvis, Inc., to the
extent required by Section 103(k) of the Internal Revenue Code of
1954, as amended, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
11, 1986.
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
Eric.
CC:
Mr. Robert E. Glenn, Attorney, P. O. Box 2887,
Virginia 24001
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Roanoke,
Room 456 Municipal Building 215 Church Av~que. S.W. I~:x:it'~, Virglnlo 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of August, 1986
No. 28284.
A RESOLUTION approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Orvis, Inc. to the extent
required by Section 103(k) of the Internal Revenue Code of
1954, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Orvis, Inc. (or a related company which
will lease to O~vis, Inc.) (the "Company") whose principal
office is at 10 River Road, Manchester, Vermont 05254,
requesting the issuance of the Authority's industrial
development revenue bond in an amount not to exceed at
$4,500,000.00 (the "Bond") to assist in the financing of the
Company's acquisition, construction and equipping of an
approximately 175,000 sq. ft. warehouse and distribution
center (with 20,000 sq. ft. of office space) with related
materials handling and office and computer equipment (the
"Project") at the Roanoke Centre for Industry and Technology
on Route 460 East in the City of Roanoke, Virginia, and has
held a public hearing thereon on July 29, 1986.
WHEREAS, Section 103(k) of the Internal Revenue Code of
1954, as amended, provides that the governmental unit having
jurisdiction over the issuer of industrial development bonds
and over the area in which any facility financed with the
proceeds of industrial development bonds is located must
approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the
City of Roanoke, Virginia (the "City"), the Project is to be
located in the City and the Council of the City o~ Roanoke,
Virginia (the "Council") constitutes the highest elected
governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bond; and
WHEREAS, a copy of the Authority's resolution approving
the issuance of the Bond, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the Bond by the
Authority for the benefit of the Company, as required by
Section 103(k), to permit the Authority to assist in the
financing of the Project.
2. The approval of the issuance of the Bond, as
required by Section 103(k), does not constitute an
endorsement to a prospective purchaser of the Bond of the
creditworthiness of the Project or the Company, and, as
required by Section 15.1-1380 of the Code of Virginia of
1950, as amended, the Bond shall provide that neither the
City nor the Authority shall be obligated to pay the Bond or
the interest thereon or other costs incident thereto except
from the revenues and moneys pledged therefor and neither the
faith or credit nor the taxng power of the Commonwealth, the
City nor the Authority shall be pledged thereto.
3. The City's "Local Allocation," as such term is
defined in Executive Order 54(85) issued January 23, 1985 by
the Governor of Virginia, or a successor executive order (the
Executive Order), having been heretofore awarded, the City
Manager is hereby authorized and directed to take such action
as may be necessary or expedient to apply for and obtain
additional bond issuing authority from the "State Reserve,"
as such term is defined in the Executive Order, for
dedication to the Project.
4. This Resolution
its adoption.
shall take effect immediately upon
ATTEST:
City Clerk
July 30, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Industrial Development Authority of
the City of Roanoke, Virginia
Proposed Financing for
Orvis, Inc.
Dear Mrs. Bowles and Gentlemen:
Orvis, Inc. (the Company) has requested that the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority), assist the Company in financing the acquisition,
construction and equipping of an approximately 175,000 sq.
ft. warehouse and distribution center (with 20,000 sq. ft. of
office space) with related materials handling and office and
computer equipment (the Project) in the City of Roanoke,
Virginia, by the issuance of its industrial development
revenue bond in an amount estimated at $4,500,000.00 (the
Bond).
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to issue
its Bond as requested. The Authority has conducted a public
hearing on the proposed financing of the Project and has
recommended that you approve the issuance of the Bond as
required by Section 103(k) of the Internal Revenue Code of
1954, as amended.
Attached hereto is (1) a certificate evidencing the
conduct of the public hearing and the action taken by the
Authority, (2) a fiscal impact statement required by
S15.1-1378.2 of the Code of Virginia, 1950, as amended, and
(3) the form of resolution suggested by counsel to evidence
your approval. ~ ~ ~~~
Secret .r.~of the Ind~str~a'l~-~
Dovol¢ ,~D,t..~uthor±ty of the
¢±t¥ ~Roai~ke~ V±r~±n±a
~nclosure$
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the Authority)
hereby certifies as follows:
1. A meeting of the Authority was duly called and held
on July 29, 1986 at 4:00 o'clock p.m., in the Board Room of
the Roanoke Valley Chamber of Commerce, 14 West Kirk Avenue,
Roanoke, Virginia 24011, pursuant to published notice and
notice given to each Director of the Authority prior to such
meeting in accordance with law. The meeting was open to the
public. The time of the meeting and the place at which the
meeting was held provided a reasonable opportunity for
persons of differing views to appear and be heard. At such
meeting each Director of the Authority was present or absent
throughout as follows:
DIRECTOR
John J. Butler
Russell O. Hannabass
Stanley R. Hale
W. Bolling Izard
Sam H. McGhee, III
Jack C. Smith, Chairman
Robert W. Woody
ATTENDANCE
Present
Present
Present
Present
Present
Present
Present
The Chairman announced the commencement of a public
hearing on the application of Orvis, Inc. (or a related
company which will lease to Orvis, Inc.) (the Company) and
that the Secretary of the Authority had caused the
publication of a notice at least 14 days prior to the hearing
once a week for two successive weeks, the latter publication
having been not less than 6 nor more than 21 days prior to
the date of the public hearing in a newspaper having general
circulation in the City of Roanoke, Virginia (the Notice). A
copy of the Notice as certified by the publishe~ has been
filed with the minutes of the Authority and is attached
hereto as Exhibit A.
The following individuals appeared and addressed the
Authority: None.
2. Attached hereto as Exhibit B is a true, correct
and complete copy of a resolution (the Resolution) adopted at
such meeting of the Authority by a majority of the Directors
present at such meeting, with the ayes and nays being
recorded in the minutes of such meeting as follows:
DIRECTOR VOTE
John J. Butler Aye
Russell O. Hannabass Aye
Stanley R. Hale Aye
W. Bolling Izard Aye
Sam H. McGhee, III Aye
Jack C. Smith, Chairman Aye
Robert W. Woody Aye
The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in
the Resolution. The Resolution has not been repealed,
revoked, rescinded or amended and is in full force and effect
on the date hereof.
1st
(SEAL)
WITNESS my hand and the seal of the Authority, this
day of August, 198~;~ ~/~r ~
S6~r~ ~y, Indust~'ial~O~velo9
ment/_~ thority of the Ci~i~]~Qf
Roa~ Virginia
ROANOKE TIMES E WORLD-NEWS
AD NUMBER - 71~3701
PUBLISHER"S FEE - $259.20
HARWELL M DARBY JR
3[5 SHENANDOAH BLDG
ROANOKE VA 2&011
STATE OF VIRGINIA
"ITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
I. {THE UNDERSIGNED) AN OFFICER OF
TIMES-WORLD CORPORATION. WHICH COR-
PORATION IS PUBLISHER, OF THE ROANOKE
TIMES & WORLD-NEWS~ A DAILY NEWSPAPER
PUBLISHED IN RDANOKE~ IN THE STATE OF
VIRGINIA. DO CERTIFY THAT THE ANNEXED
NOTICE WAS PUBLISHED IN SAID NEWSPAPERS
ON THE FOLLOWING DATES
07/15/86 MORNING
07/22/86 MORNING
WITNESS,
23RD DAY OF JULY 1986
OFFICER ' S $IGNATUP.~'
EXHIBIT A
RESOLUTION OF THE
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, heretofore on July 1, 1986, the Industrial
Development Authority of the City of Roanoke, Virginia
adopted at the request and upon the basis of representations
made by representatives of Orris, Inc. (or a related company
which will lease to Orvis, Inc.) (the Company), adopted a
resolution (the Inducement Resolution) undertaking to assist
the Company in the financing of the acquisition, construction
and equipping of an approximately 175,000 sq. ft. warehouse
and distribution center (with 20,000 sq. ft. of office space)
with related materials handling and office and computer
equipment (the Project) in the Roanoke Centre for Industry
and Technology on Route 460 East in the City of Roanoke,
Virginia (the City) as described in the Company's application
for assistance in finacing attached hereto as Exhibit A; and
WHEREAS, contemporaneously with the adoption of the
Inducement Resolution, the Authority found and determined
that the location of the Facility would bring additional
revenues and employment into City and would promote the
industrial and economy of City, benefit its inhabitants and
increase their commerce and promote their safety, welfare,
convenience and prosperity; and
WHEREAS, §103(k) of the Internal Revenue Code of 1954,
as amended by the Tax Equity and Fiscal Responsibility Act,
requires in general that an industrial development revenue
EXHIBIT B
bond must be approved by each governmental unit having
jurisdiction over the area in which any facility, with
respect to which financing is to be provided from the
proceeds of an issue of industrial development revenue bonds,
is located and that approval be by the applicable elected
representative of such governmental unit after a public
hearing following reasonable public notice; and
WHEREAS, the Authority has in accordance with
§15.1-1378.1 of the Code of Virginia 1950, as amended, and
with ~103(k) of the Internal Revenue Code 1954, as amended,
given proper public notice and conducted a public hearing in
accordance with said statutes;
NOW THEREFORE, the Industrial Development Authority of
the City of Roanoke, Virginia, hereby ratifies and confirms
the Inducement Resolution and recommends that the City
Council of the City of Roanoke approve the issuance of its
bonds for the financing of the Facility.
INDUSTRIAL DEVELOPMENT AU?HORI?¥
OF THE CITY OF ~OANOKE, VIRGINIA
APPLICATION FOR AUTHORITY FINANCING
Section 1
Information Concerning Applicant
Name of Applicant:
Orris, Inc., or Assigns
Mailing Address:
10 River Road
.W~nchest~r, Ve~,unt 05254
Federal Employer ID ~
Name of applicant's representative
information:
Thomas S. Vaccaro, Treasurer
to be contacted for additional
Mailing Address if Different
from Applicant
e
Telephone No. (802)362-3622
Name(s) of Principal User(s),
if Different from Applicant:
N/A
Mailing Address if Different
from Applicant
Federal Employer ID t
4. Type of business presently conducted by applicant, if any: Retail
mail order and store salesofclothing, gifts andsportingequilm~nt.
5. Present location of applicant's principal place of business, if any:
10River Road, Manchester, Veluront 05254
6. In what year was business started? 1856
EXHIBIT A
If.a corporation, give state of Incorporation: Vermont
If a subsidiary of another corporation, give name, state of
incorporation and mailing address of parent corporation:
N/A
If a corporation, give names and residence addresses of the
principal officers, directors, and major stockholders {ten percent
or more) z
10.
11.
12.
If. applicant is a partnership, give (a) name of state under whose laws
princlpalit is.organized:office i~;N and (b} City or County in which its
If a partnership, state whether general or limited: N/A
If a partnership, give names and residence addresses of all present
partners and indicate whether general or limited:
N/A
13.
If applicant is a joint venture or other business entity {other than
a corporation or partnership), describe and give names and residence
addresses of all principals:
N/A
14.
If applicant proposes to undertake the facility sought to be financed
through a subsidiary corporation, a new corporation, or other entity
to be formed by applicant, give details: The cc ap any presently is considerk
fo~minganotherc~¥~anytoholdtitletothe property and lease it tothecompany.
Such plans havenotbeenfinalized.
Identify any officers, directors, or shareholders {except shareholders
of publicly traded corporations) who hold any state or local elective
or appointive office, and state the office held:
None
15.
16.
Describe any relationships between the applicant and principal users
and any member of the Authority or City Council:
None
Section 2
Information Concerning Facility Sought To Be Financed
Type of facility: {a) industrial __; ih) commercial x
(C) other ; if so, describe warehouse and distribution--
Is the facility a 'Basic Employment Project" as this term is defined
on page 3 of the Governor's Executive Order 54(85)? Ix ] Yes [ ] No
If so, in which category? More than 50% exp?rted
Is the facility an "Exempt Project" as this term is defined in on
page 3 of the Governor's Executive Order 54(85)? [ ] Yes [ x] No
If so, in which category?
Indicate whether facility sought to be financed is a (a) new
facility X ; (b) existing facility __; or (c) addition to or
modification of existing facility
Type of business or activity to be conducted and purpose of facility
sought to be financed. Explain proposed use of facility by applicant
and/or others and, if a manufacturing plant, the type of products to
be manufactured: warehouse and distribution
6. Specific site location, if known, including street number, if
available: Roanoke Center for IndustrvandTechnology
7¢
General description of proposed facility {describe type of construction
square footage, amount for each operation such as manufacturing,
storage, office, etc.): 150,000scp~re footr 30 ft. clear ceilingwarehouseand
distribution facility to be located on 20 acres of land with 20,000 sq. ft. dedicated
to office and recordkeeping use
Name and address of architect,
N/A
if selected:
Telephone No.
,(
Name and address of contractor, if selected:
N/A Telephone No.
10. If site has been selected, give name of present owner (s):
City of ~Danoke
11. If an existing facility (a) what is its present use?
12.
N/A ;
employees presently employed on year round basis
average annual salary per such employee $
number of regular
; and (c)
If'applicant is not the present owner of the site, state what, if
anything, has been done concerning the location and acquisition of
a site by or on behalf of the applicant. Preliminary discussions
13.
14.
15.
If specific location of proposed facility is known, state the present
zoning classification of the land under the Zoning Ordinance of the
City of Roanoke: light manufacturin~
If specific location is known, is a zoning change required? YES
NO X If yes, state the zoning classification required:
Does the site of the proposed facility require governmental expenditure
for roads, utilities, etc.? Describe..Industrial access funds will be
a~mlied for. for extension of the road access to the facility.
16.
37.
18.
20.
&re funds from other goverr~en.t, sponsored pr.ograms involved tn this
project? Describe ~ State of V~xginia will supp£y funds for training of
~ployees and certain site preparation and possibly land cost expenses will be donated
by ~ city o~ NoanoKe.
Estimated number of regular employees to be employed on year round
basis after acquisition or completion of facility: 250
What net number of jobs will
result of the Project? 250
Order at page 10, ~3).
be created or retained as a direct
(See the Executive
Average annual salary per such employee: $ 12,000.00
Estimate the annual payroll after completion of the facility:
$3,000,000.00
Identify skills of new employees, the availability of such skilled
employees, proposed wage scale, and training needs: Materials handlin~,
clerical andmanag~mentpersonnelandotherqualificationsnormallyassociatedwith
our type of business.
22.
State the growth potential for the
employment, and plant expansion:
facility in terms of sales,
The c~,~anyexpectsanincreaseinsales
activity of 15%per year.
If application is approved by the Authority, when would applicant
anticipate issuance of bonds and work on the facility started?
I_n~ediately
23.
Section 3
Cost of Facility and Financing
Estimated total cost of proposed facility: $ 5,000,000.00
Maximum amount of financing sought through the Authority: $4,500,000.00
Items of cost to be paid from Authority financing (i.e., land,
building, equipment, legal, etc.): Equipment, building and issuance costs;
land and site preparation costs to be donated orotherwise provided.
If financing is approved, does applicant expect the Authority bonds
to be sold by (a) private placement ; or (b) public
offering (The company is presently consideringbothoptions.)
If by private placement, has applicant received a commitment or other
assurance from a bank or others with respect to the sale of the bonds?
YES NO Elaborate: The cc~hashadinformalbutserious
commitment for funds frc~ its normal commercial banking sources as well as qualified
financial sources in the State of Virginia.
If by public offering, name and address of underwriter desired:
Name Mailing Address
Not yet selected
Name
Name
Not yet selected
Telephone No. ( )
and address of bond counsel desired:
Mailing Address
Telephone No. ( )
What percent of the Total Project is to be financed with
than proceeds of Private Activity Bonds? 10%
Executive Order, page ]0, item 6)
funds other
(See the
What increase will result in the Assessed Value of the Real Property?
(See the Executive Order, page 10, item 7). $3,500,000.00
Will the facility be:
(a)
(b)
or
located in a locality that is certified under the Department o~
Economic Development's Community Certification Program? [ ] Yes
[ x]
located in an Urban Enterprise Zone? [ ] Yes [ X] No;
a Multi Jurisdictional Basic Employment or Exempt Project?
[ ] Yes [ X] No. (See the Executive Order, pages 11-12,
8-10).
items
Section 4
?ax Information
If the site of the proposed facility
assessed value for real
improvements thereon.
is known, state the current
estate tax purposes of the land, and
Lend $ - 0 -
Improvements
TOTAL $. - 0 -
Current yearly real property tax on the proposed site: $
Estimated taxable value of the facility's real property
(buildings and improvements) to be constructed: $..~.3,.500,000.00
Estimated real property tax per year with respect to the facility when
completed on real property to be constructed (buildings and improve-
ments) using present City of Roanoke tax rates: $ 46,900.00
Estimated personal property tax per year with respect to the
facility when completed, using present City of Roanoke tax
rates: $ 15,000.00
Estimated merchants' capital tax per year with respect to the
facility when comp!et·d, using present tax rates: $ N/A
Estimated dollar value per year of goods and services that will
purchased locally by applicant or other users of the facility:
$ 750,000.00
be
Section 5
Inducement
Explain how the requested financing by the Authority will enable or
induce applicant to locate in or remain in the C~ty of RoanQ~e
the Commonwealth of Virginia? The availability o~taxexe~ptLn~usr~rla±
revenue bond financing is a major factor inthecompany'spendingdecision as to
expansion of its facility in one of two locations currently under consideration.
It is understood and agreed by the Applicant that Applicant (a) will,
upon the filing of this application, pay to the Authority $1,250.00 (appli-
cation fee of $500.00 and Authority counsel fee of $750.00) and in addition
(b) will pay when billed the cost of necessary advertisement of any public
hearing required to be held with respect to this application, and (c) will
pay, when billed, all other costs and expenses of the Authority, includin9
t~- reasonable fees of its legal counsel, with respect to this application
and any Authority or Roanoke City Council meetings held in connection there-
with. Also in addition, Applicant understands and agrees that in the event
the Authority approves the application and adopts an inducement resolution
with respect thereto and thereafter authorizes the issuance of its bonds or
notes to finance a facility on behalf of the Applicant all costs of the
Authority in connection with any such issue, including the reasonable fees
of its legal counsel and bond counsel, will be paid either from the proceed~
of the issue or directly by the Applicant, or if such bonds or notes are no~
issued for any reasons, then directly by the Applicant.
The Applicant understands that the approval or disapproval of this
application is within the discretion of the Authority and that if approved
by the Authority the requested financing must also be approved by the City
Council of the City of Roanoke; that the Authority and/or City Council
may require additional financial and other information from the Applicant;
that the Authority reserves the right to approve or disapprove Bond Counsel
with respect to each issue; that if this application is approved and
Authority bonds or notes are thereafter issued all financing documents
shall be in form and substance satisfactory to the Authority, its legal
counsel and Bond Counsel and shall include provisions satisfactory to the
Authority, with respect to indemnifying the Authority and payment by
Applicant to the Authority of its closing fee of .025% of the principal
amount of the issue, with a minimum of $250 and a maximum of $2,500, and
additional funds as may be necessary on an annual basis to be applied
to the Authority's general operating and audit expense while such bonds
or notes are outstanding; and that if the Authority adopts an inducement
resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes
determines (1) that any material information furnished the Authority or
the City Council by or on behalf of the Applicant is false or misleading,
(2) if after the adoption of such resolution the proposed financing
is not thereafter approved by the City Council of the City of Roanoke,
or ¢3) if the Authority deems the Applicant to have taken insufficient
action toward closing the requested financing, the Authority, in any such
event, reserves and shall have the right to revoke or rescind such
inducement resolution which the Authority has entered into with Applicant,
after not less than ten (10) days written notice of the Authority's
intention so to do, addressed and mailed to the Applicant at its addres~
given in this Application.
If the proposed financing is approved by the Authority and the
City Council, and for any reason, the bonds or notes are not issued
prior to the end of the current calendar year, the inducement and
authorization to issue bonds shall terminate and abate, and be of no
further effect at midnight on the last day of the calendar year.
Respectfully submitted this ~O day of June , 1986__.
ORVIS, INC.
DIRECTORS OF ORVIS, INC.
* Leigh H. Perkins
Chairman of the Board
Orvis, Inc.
Room 480
401 Euclid Avenue
Cleveland, OH 44114
John D. Drinko
Managing Partner
Baker & Hostetler at Law
3200 National City Center
Cleveland, OH 44114
Robert L. Mitchell
** Vice Chairman
Celanese Corporation
1211 Avenue of the Americas
New York, NY 10036
* David Perkins
Director of Retail & Wholesale
Orris, Inc.
Room 480
401 Euclid Avenue
Cleveland, OH 44114
* Leigh H. Perkins, Jr.
Merchandise Manager - Hunting/Fishing
Orris, Inc.
Room 480
401 Euclid Avenue
* Clayton E. Shappy
General Manager
Orvis, Inc.
Historic Route 7A
Manchester, VT 05254
F. Jerome Tone
Epping Road
Gates Mills, OH 44040
Joseph Dresnok
Vice President of Operations
Orris, Inc.
Historic Route 7A
Manchester, VT 05254
Alton W. Whitehouse, Jr.
Chairman of the Board
The Standard Oil Company
Midland Building
Cleveland, OH 44115
Dickson L. Whitney
Chairman of the Board
McGean Chemical Company
1250 Terminal Tower
Cleveland, OH 44113
* Employee of Orvis, Inc. or subsidiary
** Retired/Resigned
ORVI$, 'IRC.
OFFICEP. S
23, 1986
Leigh R. Perkins
Room 480
401 Euclid Avenue
Cleveland, OH 44114
Clayton E. Shappy
45 Hillcrest Road
Rutland, VT 05701
Howard Steere
Morse Hill Road
Manchester Center, VT 05255
Anne K, Secor
P.O. Box 281
Arlington, VT 05250
Joe Dresnok
P.O. Box 762
Manchester Center, VT 05255
Seidler Road
South Dorset, VT 05263
Joseph Casstdy
Ttnmouth Road
Danby, VT 05739
Chairman of the Board
President
Vice President - Personnel
General Manager
Clerk of the Corporation
Vice President - Manufacturing
Vice President - Mail Order
Vice President - Operations
Assistant Clerk
Controller
ORVIS INC.
Federal Employer I.D. Number
State Employer I.D. Number
State Businees Account Number
03-0215659
39-3-0212
62251
Officers of Orvis, Inc.
Leigh H. Perkins
Clayton E. Shappy
Thomas S. Vaccaro
Joseph Dresnok
Howard Steere
Anne R. Secor
Joseph Cassidy
President
Executive Vice-President
Vice-President: Operations
Vice-President: Hanufacturing
Vice-President: Mail Order
Controller
Directors of Orris, Inc.
LeiEh H. Perkins
John D. Drinko
Joseph Dreenok
Robert L. Hitchell
David Perkins
Leigh H. Perkins~Jr.
Clayton E. Shappy'~-
F. Jerome Tone III
Alton W. Whitehouse Jr.
Dlckson L. Whitney
(chai~man)
Subsidiaries of Orris, Inc.
The Orvie Company, Inc.
Orvis Services, Inc.
Orris San Francisco, Inc.
Orris Houston, Inc.
Orvis New York, Inc.
FISCAL IMPACT STATEMENT
Date: July 29, 1986
Applicant: Orvis, Inc.
Facility:
175,000 sq. ft. Warehouse and Distribution Center
(With 20,000 sq. ft. of Office Space)
4.
5.
6.
Maximum amount of financing sought $ 4,500,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
$ 3,500,000.00
Estimated real property tax per
year using present tax rates
$ 46,900.00
Estimated personal property tax
per year using present tax rates
$ 15,000.00
Estimated merchants' capital tax
per year using present tax rates
N/A
Estimated dollar value per year
of goods and services that will
be purchased locally
$ 750,000.00
Estimated number of regular
employees on year-round basis
Average annual salary per employee
125
$ 12,000.00
irman of t~e I~dUs~trial
C~t~ lo°Pfm~ontanoA~et,h°~lrtgyi~fathe
August 13, 1986
File #207
Mr. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear ~Ir. Smith:
I am enclosing copy of Resolution No. ~8285, approving the plan
of financing of the Industrial Development Authority of the City
of Roanoke, Virginia, for the benefit of FiberCom, Inc., to the
extent required hy Section 103(k) of the Internal Revenue Code of
1954, as amended, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
11, 1986.
Si ncer el y,
tlary F. Parker, CMC
City Clerk
MFP:se
Eric o
cc: Mr. Robert E. Glenn, Attorney, P. O. Box 2887, Roanoke,
Virginia 24001
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibting, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room456 MunlcipalBulldlng 215Churc~A',~nue,$.W. Roanoke, Virginla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of August, 1986
No. 28285.
A RESOLUTION approving the plan of financing of the
Industrial Development ~uthority of the City of Roanoke,
Virginia, for the benefit of FiberCom, Inc. to the extent
required by Section 103(k) of the Internal Revenue Code of
1954, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of FiberCom, Inc. (the "Company") whose
principal office is at 3353 Orange Avenue, Roanoke, Virginia
24012, requesting the issuance of the Authority's industrial
development revenue bond in an amount not to exceed at
$900,000.00 (the "Bond") to assist in the financing of the
Company's rehabilitation of and providing of additional
equipment, at its fiber optics manufacturing facility (the
"Project") at 3353 Orange Avenue in the City of Roanoke,
Virginia, and has held a public hearing thereon on July 29,
1986.
WHEREAS, Section 103(k) of the Internal Revenue Code of
1954, as amended, provides that the governmental unit having
jurisdiction over the issuer of industrial development bonds
and over the area in which any facility financed with the
proceeds of industrial development bonds is located must
approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the
City of Roanoke, Virginia (the "City"), the Project is to be
located in the City and the Council of the City of Roanoke,
Virginia (the "Council")' constitutes the highest elected
governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bond; and
WHEREAS, a copy of the Authority's resolution approving
the issuance of the Bond, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the Bond by the
Authority for the benefit of the Company, as required by
Section 103(k), to permit the Authority to assist in the
financing of the Project.
2. The approval of the issuance of the Bond, as
required by Section 103(k), does not constitute an
endorsement to a prospective purchaser of the Bond of the
creditworthiness of the Project or the Company, and, as
required by Section 15.1-1380 of the Code of Virginia of
1950, as amended, the Bond shall provide that neither the
City nor the Authority shall be obligated to pay the Bond or
2
the interest thereon or other costs incident thereto except
from the revenues and moneys pledged therefor and neither the
faith or credit nor the taxng power of the Commonwealth, the
City nor the Authority shall be pledged thereto.
3. The City's "Local Allocation," as such term is
defined in Executive Order 54(85) issued January 23, 1985 by
the Governor of Virginia, or a successor executive order (the
Executive Order), having been heretofore awarded, the City
Manager is hereby authorized and directed to take such action
as may be necessary or expedient to apply for and obtain
additional bond issuing authority from the "State Reserve,"
as such term is defined in the Executive Order, for
dedication to the Project.
4. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
July 30, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Industrial Development Authority of
the City of Roanoke, Virginia
Proposed Financing for
FiberCom, Inc.
Dear Mrs. Bowles and Gentlemen:
FiberCom, Inc. (the Company) has requested that the
Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), assist the Company in financing the
rehabilitation of and providing of additional equipment at
its of fiber optics manufacturing facility (the Project)
in the City of Roanoke, Virginia, by the issuance of its
industrial development revenue bond in an amount estimated at
$900,000.00 (the Bond).
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to issue
its Bond as requested. The Authority has conducted a public
hearing on the proposed financing of the Project and has
recommended that you approve the issuance of the Bond as
required by Section 103(k) of the Internal Revenue Code of
1954, as amended.
Attached hereto is (1) a certificate evidencing the
conduct of the public hearing and the action taken by the
Authority, (2) a fiscal impact statement required by
~15.1-1378.2 of the Code of Virginia, 1950, as amended, and
(3) the form of resolution suggested by counsel to evidence
your app royal . f-~~~~
Secr t~y of the Ind~trial~
D~ve~nt Authority o~f t~
Cit~R~noke, Virginia /
Enclosures ~
CERTIFICATE
The undersigned Secretary oi the Industrial Development
Authority of the City of Roanoke, Virginia (the Authority)
hereby certifies as follows:
1. A meeting of the Authority was duly called and held
on July 29, 1986 at 4:00 o'clock p.m., in the Board Room at
the Roanoke Valley Chamber of Commerce, 14 West Kirk Avenue,
Roanoke, Virginia 24011, pursuant to published notice and
notice given to each Director of the Authority prior to such
meeting in accordance with law. The meeting was open to the
public. The time of the meeting and the place at which the
meeting was held provided a reasonable opportunity for
persons of differing views to appear and be heard. At such
meeting each Director of the Authority was present or absent
throughout as follows:
DIRECTOR
John J. Butler
Russell O. Hannabass
Stanley R. Hale
W. Bolling Izard
Sam H. McGhee, III
Jack C. Smith, Chairman
Robert W. Woody
ATTENDANCE
Present
Present
Present
Present
Present
Present
Present
The Chairman announced the commencement of a public
hearing on the application of FiberCom, Inc. (the Company)
and that the Secretary of the Authority had caused the
publication of a notice at least 14 days prior to the hearing
once a week for two successive weeks, the latter publication
having been not less than 6 nor more than 21 days prior to
the date of the public hearing in a newspaper having general
circulation in the City oi Roanoke, Virginia (the Notice). A
copy of the Notice as certified by the publisher has been
filed with the minutes of the Authority and is attached
hereto as Exhibit A.
The following individuals appeared and addressed the
Authority: None.
2. Attached hereto as Exhibit B is a true, correct and
complete copy of a resolution (the Resolution) adopted at
such meeting of the Authority by a majority of the Directors
present at such meeting, with the ayes and nays being
recorded in the minutes of such meeting as follows:
DIRECTOR
VOTE
John J. Butler Aye
Russell O. Hannabass Aye
Stanley R. Hale Aye
W. Bolling Izard Aye
Sam H. McGhee, III Aye
Jack C. Smith, Chairman Aye
Robert W. Woody Aye
The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in
the Resolution. The Resolution has not been repealed,
revoked, rescinded or amended and is in full force and effect
on the date hereof.
1st
(SEAL)
WITNESS my hand and the seal of the Authority, this
day of August,
1986.
Sedr
ment
Roa
Wy, Industrial D~lop-
thority of the City-of
~e, Virginia
ROANOKE TIMES E WORLD-NEWS
AD NUMBER - 71~3701
pUBLISHER'S FEE - $259°20
HARNELL M DARBY JR
315 SHENANDOAH BLDG
ROANOKE VA 2~.01 1
STATE OF VIRGINIA
SITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
Ie {THE UNDERSIGNED) AN OFFICER OF
T[MES-NORLD CORPORATION, NH[CH COR-
PORATION IS PUBLISHER OF THE ROANOKE
I'IMES r. WORLD-NEWS, A DAILY NEWSPAPER
aUBLISHED IN RDANOKE~ IN THE STATE OF
VIRGINIA, DO CERTIFY THAT THE ANNEXED
NOTICE WAS PUBLISHED IN SAID NENSPAPERS
ON THE FOLLOW2NG DATES
07/15/86 MORNING
07/22/86 MORNING
WITNESS ·
.S 23RD DAY OF JULY t986
EXHIBIT A
RESOLUTION OF THE
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, heretofore on April 29, 1986, the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority), at the request and upon the basis of
representations made by representatives of FiberCom, Inc.
(the Company), adopted a resolution (the Inducement
Resolution) undertaking to assist the Company in the
financing of the rehabilitation, equipping and providing of
additional technology at its fiber optics manuiacturing
facility (the Facility) at 3353 Orange Avenue in the City of
Roanoke, Virginia (the City); and
WHEREAS, the Authority has been informed by
representatives of the Company that it no longer intends to
use the Authority's assistance in financing the additicna]
technology referred to in the Inducement Resolution but does
intend to use the full amount of requested bonds
($900,000.00) to rehabilitate and provide additional
equipment (the Project) at the Facility; and
WHEREAS, contemporaneously with the adoption of the
Inducement Resolution, the Authority found and determined
that the location of the Facility would bring additional
revenues and employment into City and would promote the
industrial and economy of City, benefit its inhabitants and
increase their conm~erce and promote their safety, welfare,
convenience and prosperity; and
EXHIBIT B
WHEREAS, the Authority hereby finds that the Project as
currently envisioned will fulfill the same public purpose;
and
WHEREAS, S103(k) of the Internal Revenue Code of 1954,
as amended by the Tax Equity and Fiscal Responsibility Act,
requires in general that an industrial development revenue
bond must be approved by each governmental unit having
jurisdiction over the area in which any facility, with
respect to which financing is to be provided from the
proceeds of an issue of industrial deYelopment revenue bonds,
is located and that approval be by the applicable elected
representative of such governmental unit after a public
hearing following reasonable public notice; and
WHEREAS, the Authority has in accordance with
§15.1-1378.1 of the Code of Virginia 1950, as amended, and
with ~103(k) of the Internal Revenue Code 1954, as amended,
given proper public notice and conducted a public hearing in
accordance with said statutes;
NOW THEREFORE, the Industrial Development Authority of
the City of Roanoke, Virginia, hereby ratifies and confirms
the Inducement Resolution and recommends that the City
Council of the City of Roanoke approve the issuance of its
bonds for the financing of the Facility.
FISCAL IMPACT STATEMENT
Date: 0uly 29, 1986
Applicant: FiberCom, Inc.
Facility: Manufacturing - FiberCom Optic Products
General Upgrading
Maximum amount of financing sought $ 900,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality $ 450,000.00
3. Estimated real property tax per
year using present tax rates $ 14,389.00
4. Estimated personal property tax
per year using present tax rates $ 6,115.00
5. Estimated merchants' capital tax
per year using present tax rates N/A
6. Estimated dollar value per year
of goods and services that will
be purchased locally $1,200,000.00
7. Estimated number of regular
employees on year-round basis 40 *
8. Average annual salary per employee $ 25,000.00 *
* Total employment (including new jobs) is 111 at an average
annual salary of $28,000.00
August 13, 1986
File #207
~r. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear ~.lr. Smith:
I am enclosing copy of Resolution No. 28286, approving the plan
of financing of the Industrial Development Authority of the City
of Roanoke, Virginia, for the benefit of Save-X, U.S.A., Inc., to
the extent required by Section 103/k) of the Internal Revenue
Code of 1954, as amended, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, August 11, 1986.
Si ncer ely,
Hary F. Parker, CHC
City Clerk
MFP:se
cc: Mr. Robert E. Glenn, Attorney, p. O. Box 2887 Roanoke,
Virginia 24001 '
Mr. W. Robert Herbert, City Manager
~r. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel I~. Schlanger, Director of Finance
Room 456 Municigal Building 215 C~urch Av~,~ue, S.W. I~xlnoke, Vlrglnlo 24011 (703) 981-254"1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of August, 1986
No. 28286.
A RESOLUTION approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Save-X, U.S.A., Inc. to the
extent required by Section 103(k) of the Internal Revenue
Code of 1954, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Save-X, U.S.A., Inc. (the "Company") whose
principal office is at 130 Sycamore Avenue, N.E., Roanoke,
Virginia 24012, requesting the amendment of the Authority's
outstanding $450,000.00 Industrial Development Revenue Note
which was issued August 5, 1981 by the Authority to change
the interest rate (the "Amended Note"); the Authority's Note
was originally issued to finance the cost of a multi-pump
fuel dispensing station and convenience food store facility
with related computer and modem (the "Project") located at
4176 Franklin Road, S.W. on the East side of Route 220 South
in the City of Roanoke, Virginia, and the Authority has held
a public hearing thereon on July 29, 1986.
WHEREAS, Section 103(k) of the Internal Revenue Code of
1954, as amended, provides that the governmental unit having
jurisdiction over the issuer of industrial development bonds
and over the area in which any facility financed with the
proceeds of industrial development bonds is located must
approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the
City of Roanoke, Virginia (the "City"), the Project is to be
located in the City and the Council of the City of Roanoke,
Virginia (the "Council") constitutes the highest elected
governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Amended Note; and
WHEREAS, a copy~of the Authority's resolution approving
the issuance of the Amended Note, subject to the terms to be
agreed upon, and a certificate of the public hearing has been
filed with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the Amended
Note by the Authority for the benefit of the Company, as
required by Section 103(k), to permit the Authority to assist
in the financing of the Project.
2. The approval of the issuance of the Amended Note, as
required by Section 103(k), does not constitute an
endorsement to a prospective purchaser oi the Amended Note of
the creditworthiness of the Project or the Company, and, as
required by Section 15.1-1380 of the Code of Virginia of
1950, as amended, the Amended Note shall provide that neither
2
the City nor the Authority shall be obligated to pay the
Amended Note or the interest thereon or other costs incident
thereto except irom the revenues and moneys pledged therefor
and neither the faith or credit nor the taxng power of the
Commonwealth, the City nor the Authority shall be pledged
thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
July 30, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Industrial Development Authority of
the City of Roanoke, Virginia
Proposed Amendment to Note
Save-X, U.S.A., Inc.
Dear Mrs. Bowles and Gentlemen:
Save-X, U.S.A., Inc. (the Company) has requested that
the Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), assist the Company in amending the
Authority's outstanding $450,000.00 Industrial Development
Revenue Note which was issued August 5, 1981 by the Authority
to finance the cost of a multi-pump fuel dispensing station
and convenience food store facility with related computer and
modem (the Project) in the City of Roanoke, Virginia. The
purpose of the amendment will be to change the interest rate
on the Note.
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to issue
its Amended Note as requested. The Authority has conducted a
public hearing on the proposed amendment of the Note and
has recommended that you approve the issuance of the Amended
Note as required by Section 103(k) of the Internal Revenue
Code of 1954, as amended.
Attached hereto is (1) a certificate evidencing the
conduct of the public hearing and the action taken by the
Authority, (2) a fiscal impact statement required by
~15.1-1378.2 of the Code of Virginia, 1950, as amended, and
(3) the form of resolution suggested by counsel to evidence
your approval.
Secrl
Deve2
City
/
Enclosures
~ anoke, Vir~
iinia
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the Authority)
hereby certifies as follows:
]. A meeting of the Authority was
on July 29, 1986 at 4:00 o'clock p.m. at
the Roanoke Valley Chamber of Commerce, 14 West Kirk Avenue,
in the City of Roanoke, Virginia, pursuant to published
notice and notice given to each Director of the Authority
prior to such meeting in accordance with law. The meeting
was open to the public. The time of the meeting and the
place at which the meeting was held provided a reasonable
opportunity for persons of differing views to appear and be
heard. At such meeting each Director of the Authority was
present or absent throughout as follows:
duly called and held
the Board Room of
DIRECTOR
ATTENDANCE
John J. Butler Present
Russell O. Hannabass Present
Stanley R. Hale Present
W. Bolling Izard Present
Sam H. McGhee, III Present
Jack C. Smith, Chairman Present
Robert W. Woody Present
The Chairman announced the commencement of a public
hearing on the application of Save-X, U.S.A., Inc. (the
Company) and that the Secretary of the Authority had caused
the publication of a notice at least 14 days prior to the
hearing once a week for two successive weeks, the latter
publication having been not less than 6 nor more than 21 days
prior to the date of the public hearing in a newspaper having
general circulation in the City of Roanoke, Virginia (the
Notice). A copy of the Notice as certified by the publisher
has been filed with the minutes of the Authority and is
attached hereto as Exhibit A.
The following individuals appeared and addressed the
Authority: None.
2. Attached hereto as Exhibit B is a true, correct and
complete copy of a resolution (the Resolution) adopted at
such meeting of the Authority by a majority of the Directors
present at such meeting, with the ayes and nays being
recorded in the minutes of such meeting as follows:
DIRECTOR
VOTE
John J. Butler Aye
Russell O. Hannabass Aye
Stanley R. Hale Aye
W. Bolling Izard Abstain
Sam H. McGhee, III Aye
Jack C. Smith, Chairman Aye
Robert W. Woody Aye
The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in
the Resolution. The Resolution has not been repealed,
revoked, rescinded or amended and is in full force and effect
on the date hereof.
WITNESS my hand and
31st day of July, 1986.
(SEAL)
the seal of the Authority, this
me the City of
Roan n
ROANOKE TIHES
AD NUMBER - 71~3701
PUBLISHER'S FEE - $259.20
WORLD-NEWS
HARWELL M DARBY JP
315 SHENANDOAH BLDG
ROANOKE VA 2~.011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
l, ITHE UNDERSIGNED) AN OFFICER OF
T[MES-WO~LD CORPORATION, WHICH COR-
PORATION IS PUBLISHER OF THE ROANOKE
TIMES & NORLD-NEWS. A DALLY NEWSPAPER
PUBLISHED IN ROANOKE. IN THE STATE DF
VIRGINIA, DO CERTIFY THAT THE ANNEXED
~IOTICE NAS PUBLISHED IN SAID NEWSPAPERS
ON THE FOLLOWING DATES
O7/15/86 MORNING
07/22/86 MORNING
WITNESS,
TH~kS 23RD DAY OF JULY 1986
EXHIBIT A
RESOLUTION OF THE INDUSTRIAL DEVELOPMENT
AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA
July 29, 1986
WHEREAS, heretofore on August 5, 1981, the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority) issued its Industrial Development Revenue Note
(Save-X, U.S.A., Inc. Project) (the Note) in the principal
amount of $450,000.00 at a stated interest rate of 11 3/4%,
and payable on the fifth day of each month in equal monthly
installments.
WHEREAS, the Note was issued pursuant to the terms of a
Note Purchase Agreement and Agreement of Sale dated as of
August 1, 1981 (the Note Purchase Agreement) among the
Authority, Save-X, U.S.A., Inc., a Virginia corporation (the
Purchaser) and Colonial American National Bank, a national
banking association organized under the laws of the United
States of America with offices in Roanoke, Virginia (the
Bank); and
WHEREAS, the Note was secured by a Deed of Trust dated
as of August 1, 1981 (the Deed of Trust) from the Authority
to certain named trustees, which Deed of Trust was recorded
in the Clerk's Office of the Circuit Court of the City of
Roanoke, Virginia in Deed Book 1469, page 387; and
WHEREAS, the Project, as defined in the Note Purchase
Agreement, was sold pursuant thereto to the Purchaser
pursuant to a Deed of Assumption dated as of August 1, 1981
(the Deed of Assumption) between the Authority and the
EXHIBIT B
Purchaser pursuant to which the Purchaser undertook the
Authority's obligations as to payment of the Note; and
WHEREAS, the Purchaser and the Bank have agreed to amend
the~terms of the Note to reduce the interest rate from
11 3/4% to 7% per year; and
WHEREAS, the Bank and the Purchaser have requested that
the Authority amend the terms of the Note to carry out the
terms of their agreement; and
WHEREAS, there has been conducted by the Authority a
public hearing as required by Section 103(k) of the Internal
Revenue Code of 1954, as amended; and
NOW THEREFORE, the Authority adopts this resolution
subject to the approval by the City Council of the City of
Roanoke, Virginia of the amendment of the Note.
1. There have been exhibited to the directors of the
Authority the following documents necessary to amend the Note
and provide for the change of interest rate as requested by
the Bank and the Purchaser:
A. The Authority's Note, as amended (the Amended
Note;
B. A Modification to the Deed of Trust and Deed of
Assumption dated as of August 1, 1986; and
2. The Authority finds that the amendment of the Note
will be in furtherance of the purposes for which the
Authority has been given statutory authorization, and in
particular to enable the Authority to promote industry and
develop trade by inducing a commercial enterprise to locate
in or remain in this Commonwealth, and that such action will
be for the benefit of the inhabitants of the City of Roanoke,
Virginia and Of the Commonwealth of~Virgin~a, either through
the increase of their commerce, or through the promotion of
their safety, health, welfare, convenience or prosperity.
3. The Chairman of the Authority is hereby authorized
and directed to execute the Amended Note, and the Secretary
of the Authority is hereby authorized and directed to affix
the seal of the Authority to the Amended Note, and either is
authorized to deliver the Amended Note to the Bank; with the
understanding that the Bank will hold both instruments until
the Amended Note is paid in full.
4. The Chairman of the Authority is hereby authorized
and directed to execute and deliver the Modification to Deed
of Trust and Deed of Assumption.
5. The officers of the Authority are hereby authorized
and directed to execute and deliver all certificates and
instruments, and to take all such further action as they may
consider necessary or desirable in connection with the
issuance and delivery of the Amended Note.
6. All other acts of the officers of the Authority
which are in conformity with the purposes and intent of this
resolution and in furtherance of the issuance and delivery of
the Amended Note, are hereby approved and confirmed.
3
7. There having been held a public hearing as required
by the terms of §103(k) of the Internal Revenue Code of 1954,
as amended, the Authority recommends that the City Council of
the City of Roanoke approve the issuance of the Amended Note.'
4
FISCAL IMPACT STATEMENT
Date: July 29, 1986
Applicant: Save-X, U.S.A., Inc.
Facility:
A Multi-pump Fuel Dispensing Station and
Convenience Foor Store Facility with Related
Computer and Modem
4.
5.
6.
e
Maximum amount of financing sought $ 450,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
Estimated real property tax per
year using present tax rates
Estimated personal property tax
per year using present tax rates
Estimated merchants' capital tax
per year using present tax rates
Estimated dollar value per year
of goods and services that will
be purchased locally
Estimated number of regular
employees on year-round basis
$ 485,000.00
$ 2,000.00
$ 350.00
$ 3,700.00
$ 255,000.00
8
Average annual salary per employee $ 8,500.00
or, ce o~ ~'~e O~y (3e?,~
Au§ust 13, 1986
File #207
Mr. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Smith:
I am enclosing copy of Resolution No. 28287, approving the plan
of financing of the Industrial Development Authority of the City
of Roanoke, Virginia, for the benefit of Advance Stores Company,
Incorporated (or its designee, who will lease to Advance Stores
Company, Incorporated) to the extent required Dy Section 103(k)
~f the Internal Revenue Code of 1954, as amended, which
~esolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 11, 1986.
Sincerely,
Mary F. Parker, CPtC
City Clerk
MFP:se
EriC.
cc: Mr. Robert E. Glenn, Attorney, P. O. Box 2887, Roanoke,
Virginia 24001
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 215 Church Avenue, S.W. I~anoke, ~glnla 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of August, 1986
No. 28287.
A RESOLUTION approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Advance Stores Company,
Incorporated (or its designee, who will lease to Advance
Stores Company, Incorporated) to the extent required by
Section 103(k) of the Internal Revenue Code of 1954, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Advance Stores Company, Incorporated (the
"Company") whose principal office is at 803 Kerns Avenue,
S.W., Roanoke, Virginia 24015, requesting the issuance of the
Authority's industrial development revenue bond in an amount
not to exceed at $5,000,000.00 (the "Bond") to assist in the
financing of the Company's acquisition, construction and
equipping of an approximately 150,000 to 175,000 sq. ft.
warehouse and distribution center with related materials
handling and other equipment (the "Project") in the Roanoke
Centre for Industry and Technology on Route 460 East in the
City of Roanoke, Virginia, and has held a public hearing
thereon on July 29, 1986.
WHEREAS, Section 103(k) of the Internal Revenue Code of
1954, as amended, provides that the governmental unit having
jurisdiction over the issuer of industrial development bonds
and over the area in which any facility financed with the
proceeds of industrial development bonds is located must
approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the
City of Roanoke, Virginia (the "City"), the Project is to be
located in the City and the Council of the City of Roanoke,
Virginia (the "Council") constitutes the highest elected
governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bond; and
WHEREAS, a copy of the AUthority's resolution approving
the issuance of the Bond, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the Bond by the
Authority for the benefit of the Company, as required by
Section 103(k), to permit the Authority to assist in the
financing of the Project.
2. The approval of the issuance of the Bond, as
required by Section 103(k), does not constitute an
endorsement to a prospective purchaser of the Bond of the
creditworthiness of the Project or the Company, and, as
required by Section 15.1-1380 of the Code of Virginia of
1950, as amended, the Bond shall provide that neither the
2
City nor the Authority shall be obligated to pay the Bond or
the interest thereon or other costs incident thereto except
from the revenues and moneys pledged therefor and neither the
faith or credit nor the taxng power of the Commonwealth, the
City nor the Authority shall be pledged thereto.
3. The City's "Local Allocation," as such term is
defined in Executive Order 54(85) issued January 23, 1985 by
the Governor of Virginia, or a successor executive order (the
Executive Order), having been heretofore awarded, the City
Manager is hereby authorized and directed to take such action
as may be necessary or expedient to apply for and obtain
additional bond issuing authority from the "State Reserve,"
as such term is defined in the Executive Order, for
dedication to the Project.
4. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
3
August 5, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Industrial Development Authority of
The City of Roanoke, Virginia
Proposed Financing for
Advance Stores Company, Incorporated
Dear Mrs. Bowles and Gentlemen:
Advance Stores Company, Incorporated (the Company) has
requested that the Industrial Development Authority of the
City of Roanoke, Virginia (the Authority), assist the Company
or its designee, who will lease to the Company in financing
the acquisition, construction and equipping of an approxi-
mately 150,000 to 175,000 sq. ft. warehouse and distribution
center with related materials handling and other equipment
(the Project) in the City of Roanoke, Virginia, by the
issuance of its industrial development revenue bond in an
amount estimated at $5,000,000.00 (the Bond).
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to issue
its Bond as requested. The Authority has conducted a public
hearing on the proposed financing of the Project and has
recommended that you approve the issuance of the Bond as
required by Section 103(k) of the Internal Revenue Code of
1954, as amended.
Attached hereto is (1) a certificate evidencing the
conduct of the public hearing and the action taken by the
Authority, (2) a fiscal impact statement required by
§15.1-1378.2 of the Code of Virginia, 1950, as amended, and
(3) the form of resolution suggested by counsel to evidence
your approval.
Enclosures
CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the City of Roanoke, Virginia (the Authority)
hereby certifies as follows:
1. A meeting of the Authority was duly called and held
on July 29, 1986 at 4:00 o'clock p.m., in the Board Room of
the Roanoke Valley Chamber of Commerce, 14 West Kirk Avenue,
Roanoke, Vir§inia 24011, pursuant to published notice and
notice given to each Director of the Authority prior to such
meeting in accordance with law. The meeting was open to the
public. The time of the meeting and the place at which the
meeting was held provided a reasonable opportunity for
persons of differing views to appear and be heard. At such
meeting each Director of the Authority was present or absent
throughout as follows:
DIRECTOR
John J. Butler
Russell O. Hannabass
Stanley R. Hale
W. Bolling Izard
Sam H. McGhee, III
Jack C. Smith, Chairman
Robert W. Woody
ATTENDANCE
Present
Present
Present
Present
Present
Present
Present
The Chairman announced the commencement of a public
hearing on the application of Advance Stores Company
Incorporated (or Nicholas F. Taubman, who will lease to
Advance Stores Company, Incorporated) (the Company) and that
the Secretary of the Authority had caused the publication of
a notice at least 14 days prior to the hearing once a week
for two successive weeks, the latter publication having been
not less than 6 nor more than 21 days prior to the date of
the public hearing in a newspaper having general circulation
in the City of Roanoke, Virginia (the Notice). A copy of the
Notice as certified by the publisher has been filed with the
minutes of the Authority and is attached hereto as Exhibit A.
The following individuals appeared and addressed the
Authority: None.
2. Attached hereto as Exhibit B is a true, correct and
complete copy of a resolution (the Resolution) adopted at
special meeting of the Authority held August 5, 1986,by a
majority o~ the Directors present at such meeting, with the
ayes and nays being recorded in the minutes of such meeting
as follows:
DIRECTOR VOTE
Stanley R. Hale Aye
Sam H. McGhee, III Abstain
Jack C. Smith, Chairman Aye
Robert W. Woody Aye
The Resolution constitutes all formal action taken by the
Authority relating to matters referred to in the Resolution.
The Resolution has not been repealed, revoked, rescinded or
amended and is in full force and effect on the date hereof.
WITNESS my hand and the seal of the Authority, this
~, Indus~a 1
fthority of%he C~_
S~dr,
ment
Roan,
/
(SEAL)
inia
AD NUMBER - 714'3701
*~UBLISHERt S FEE - $259,20
HARNELL M DARBY JR
315 SHENANDOAH BLDG
ROANOKE VA 24011
STATE OF VIRGINIA
~IT¥ OF ROANOKE
AFFIDAVIT OF PUBLICATION
!, (THE UNDERSIGNED) AN OFFICER OF
TIMES-MDFLD CORPORATION, WHICH COR-
PORATION IS PUBLISHE~ OF THE ROANOKE
TINES & NORLD-NENS,, A DAILY NENSPAPER
PUBLISHED IN ROANOKEt IN THE STATE OF
VIRGINIAt DO CERTIFY THAT THE ANNEXED
MOTICE WAS PUBLISHED IN SAID NENSPAPERS
ON THE FOLLONING DATES
07/15/86 NC)RN lNG
07/22/86 MORNING
NITNESS,
TH.~S 23RD DAY OF JULY 1986
VlrelalL
. th~Clty of R.oino.k.e,_VI.r,lnll.
EXHIBIT A
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA
WHEREAS, there have been described to the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority), the plans of Advance Stores Company, Incorporated
(the Company) (or its designee who shall lease to Advance
Stores Company, Incorporated), to aquire, construct and equip
an approximately 150,000 to 175,000 sq. ft. warehouse and
distribution center with related materials handling and other
equipment (the Facility) in the City of Roanoke, Virginia
(the City); and
WHEREAS, the Company in its appearance before the
Authority and in its application attached hereto as Exhibit A
has described the benefits to the City and has requested the
Authority to agree to issue its industrial development
revenue bonds under the Virginia Industrial Development and
Revenue Bond Act (the Act) in such amounts as may be
necessary to finance the cost of acquiring, construction and
equipping the Facility;
BE IT RESOLVED BY THE INDUSTRIAL. DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA:
1. It is hereby found and determined that the location
of the Facility for the Company in the City of Roanoke will
bring additional revenues and employment into the City and
will promote the industrial development and economy of the
City, benefit its' inhabitants, increase their commerce and
EXHIBIT B
promote their safety, health, welfare, convenience and
prosperity.
2. To induce the Company to locate the Facility in the
City, the Authority hereby agrees, subject to required
approvals and the compliance of the proposed issue with
applicable law, to assist the Company to finance the
acquisition, construction and equipping of the Facility by
undertaking the issuance of its industrial development
revenue bonds therefor in an amount now estimated at
$5,000,000.00 upon terms and conditions to be mutually agreed
upon between the Authority and the Company. The Facility
shall be sold by the Authority to the Company (or to the
Company's designee who will lease the Facility to the
Company) pursuant to an installment sale agreement which will
provide payments to or for the benefit of the Authority
sufficient to pay the principal of, premium, if any, and
interest on the bonds and to pay all other expenses in
connection with the acquisition, construction and equipping
of the Facility. The bonds shall be issued in form and
pursuant to terms to be set by the Authority and the payment
of the bonds shall be secured by an assignment for the
benefit of the holders thereof, of the Authority's rights to
payments under the installment sale agreement and may be
additionally secured by a mortgage of the Facility.
3. It having been represented to the Authority that it
is necessary to proceed immediately with the acquisition,
2
construction and equipping of the Facility, the Authority
hereby agrees that the Company (or its designee) may proceed
with plans for the Facility, enter into contracts for such
acquisition, construction and equipping and take such other
steps as it may deem appropriate in connection therewith,
provided that nothing herein shall be deemed to authorize the
Company (or its designee) to obligate the Authority without
its consent in each instance to the payment of any moneys or
the performance of any acts in connection with the Facility.
The Authority agrees that the Company (or its designee) may
be reimbursed from the proceeds of the bonds for all costs so
incurred by it subsequent to the passage of this resolution.
The Authority also agrees, if requested, to issue its notes
to obtain interim financing for the Facility on terms to be
mutually agreed upon, such notes to be guaranteed or
otherwise secured by the Company (or its designee) as
required by the lender and the Authority.
4. The Authority shall accept, if requested, from or
on behalf of the Company conveyance of such land in the City
on which the Facility will be located. The officers of the
Authority are hereby authorized and directed to accept and,
if required, have recorded a proper deed or deeds in
connection with such conveyance. If for any reason the bonds
are not issued, the Authority shall convey such property to
the Company or to such other person as the Company may
3
request, without cost other than the expense of preparation
and recordation of such deed or deeds of conveyance.
5. The Authority agrees, if requested, to accept the
recommendation of the Company with respect to the appointment
of an agent or underwriter for the sale of the bonds.
6. The Company having requested the appointment of
Glenn, Flippin, Feldmann & Darby, Roanoke, Virginia, as bond
counsel in connection with the issuance of the bonds, the
Authority hereby appoints Glenn, Flippin, Feldmann & Darby as
bond counsel to supervise the proceedings and approve the
issuance of the bonds.
7. The Chairman of the Authority is authorized, if
requested by the Company, to initiate a proceeding in the
Circuit Court of the City of Roanoke, Virginia to provide for
the judicial validation of the bonds authorized hereby
pursuant to Article 6 of the Public Finance Act, as amended,
and in connection therewith, to take whatever further action,
with advice of bond counsel and counsel for the Authority, he
may deem necessary or desirable.
8. All costs and expenses in connection with the
financing and the acquisition, construction and equipping of
the Facility, including the fees and expenses of bond
counsel, counsel to the Authority and the agent or
underwriter for the sale of the bonds, shall be paid from the
proceeds of the bonds. If for any reason such bonds are not
issued, it is understood that all such expenses shall be paid
by the Company and that the Authority shall have no
responsibility therefor.
9. The Authority intends that the adoption of this
resolution be considered as "official action" toward the
issuance of the bonds within the meaning of the regulations
issued by the Internal Revenue Service pursuant to Section
103 of the Internal Revenue Code of 1954, as amended.
10. The Authority shall perform such other acts and
adopt such further resolutions as may be required to
implement its undertakings as hereinabove set forth, and if
requested by the Company, it will make application to the
Internal Revenue Service for such tax rulings as may be
necessary in the opinion of bond counsel. To that end, the
Chairman or Vice Chairman of the Authority is hereby
authorized to execute an appropriate power of attorney naming
counsel selected by the Company for such purposes.
11. The Tax Reform Act of 1984, in amending Section 103
of the Internal Revenue Code, limits the amount of tax exempt
private activity bonds which the Authority can issue. The
Authority can give no assurance that the issuance of its
bonds for the Project will not be subject to these limits.
This resolution does not represent an allocation under the
City's bond allocation authority.
12. A public hearing has been held as required by
Section 103(k) of the Internal Revenue Code of 1954, as
amended. The Authority hereby recommends that the City
5
Council of the City of Roanoke, Virginia, approve the
issuance of the bonds.
6
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
~PPLICATION FOR AUTHORITY FINANCING
Section 1
Information Concerning Applicant
Name of Applicant:
Nicholas F. Taubman
Mailing Address:
P. O. Box 2710
Roanoke, Virginia 24001
Federal Employer ID ~ 229-46-3123
Name of applicant's representative
information:
Name
Kenneth E. Scheve
to be contacted for additional
Mailing Address if Different
from Applicant
Telephone No. (703) 344-4786
Name(s) of Principal User(s),
if Different from Applicant:
Advance Stores Company, Incorporated
Mailing Address if Different
from Applicant
Federal Employer ID % 54-0118110
Type of business presently conducted by applicant,
auto parts sales and distribution
if any:
Present location of applicant's principal place of business, if any:
802 Kerns Avenue, S.W., Roanoke, Virginia.
6. In what year was business started?
1929
%. lf.s corporation, give state of lncorporationz Virginia
8. If a subsidiary of another corporation, give name, state of
incorporation and mailing address of parent corporation:
N/A
10.
If a ~orporation, give names and residence addresses of the
principal officers, directors, and major stockholders (ten percent
or morel:
Nicholas F. Taubman is the beneficial owner of all of the stock of the
Company. He, his father and mother, Mr. & Mrs. Arthur Taubman and Garnett
E. Smith are the directors. He and Arthur Taubman are Chairman and Vice
Chairman of th~ R~ard of Directors. Garnette E. Smith is President and
Kenneth,E. Scheve is Chief Financial Officer.
If. applicant is a partnership, gave (a) name of state under whose laws
it is organized: ; and (b) City or County in which its
principal office i~ located:
11. If a partnership, state whether general or limited: N/A
12. If a partnership, give names and residence addresses of all present
partners and indicate whether general or limited:
N/A
13.
If applicant is a joint venture or other business entity {other than
a corporation or partnership), describe and give names and residence
addresses of all principals:
N/A
14.
If applicant proposes to undertake the facility sought to be financed
through a subsidiary corporation, a new corporation, or other entity
to be formed by applicant, give details:
N/A
15. Identif~ any officers, directors, or shareholders (except shareholders
of publicly traded corporations) who hold any state or local elective
or appointive office, and state the office held:
none
16.
Describe any relationships between the applicant and principal users
and any member of the Authority or City Council:
Nicholas F. Taubman was a member of City Council in 1976, 1977 and 1978
Section 2
Information Concerning Facility Sought
1. Type of facility: (a) industrial __; (b) commercial x ;
(c} other ; if so, describe
To Be Financed
me
Se
Is the facility a "Basic Employment Project" as this term is defined
on page 3 of the Governor's Executive Order 54(85)? [ x] Yes [ ] No
If so, in which category?
Is the facility an 'Exempt Project" as this term is defined in on
page 3 of the Governor's Executive Order 54(85)? [ ] Yes [ x] No
If so, in which category?
Indicate whether facility sought to be financed is a (a) new
facility x ; (b) existing facility __; or (c) addition to or
modification of existing facility
Type of business or activity to be conducted and purpose of facility
sought to be financed. Explain proposed use of facility by applicant
and/or others and, if a manufacturing, plant, the type of products to
be manufactured:
see above
6. Specific site location, if known, including street number, if
available:
Roanoke Centre Industry .and Technology
7,,
General description of proposed facility (describe type of construction
square footage, amount for each operation such as manufacturing,
storage, office, etc.): 150-175,000 sq. ft. distribution facility
Name and address of architect, if selected:
N/A Telephone NO. ( )
9. Name and address of contractor, if selected:
N/A Telephone No. ( )
10.
If site has been selected, give name of present owner (s):
city of Roanoke
11. If an existing facility (a) what is its present use?
12.
N/A
; (b) number of regular
; and (c)
employees presently employed on year round basis
average annual salary per such employee $
Ifapplicant is not the present owner of the site, state what, if
anything, has been done concerning the location and acquisition of
a site by or on behalf of the applicant.
discussions with City
13.
15.
If specific location of proposed facility is known, state the present
zoning classification of the land under the Zoning Ordinance of the
City of Roanoke:
If specific location is known, is a zoning change required? YES
NO If yes, state the zoning classification required:
Does the site of the proposed facility require governmental expenditure
for roads, utilities, etc.? Describe.
&re funds from other government sponsored programs involved in this
project? Describe:
18.
39.
20.
Estimated number of regular employees to be employed on year round
basis after acquisition or comp/etion of facility: 200
What net number of jobs will be created or retained as a direct
result of the Project? 100 (See the Executive
Order at page 10, ~3).
Average annual salary per such employee: $ 14,000.00
Estimate the annual payroll after completion of the facility:
$2,800,000.00
21. Identify skills of new employees, the availability of such skilled
employees, proposed wage scale, and training needs:
22. State the growth potential for the facility in terms of sales,
employment, and plant expansion:
23. If application is approved by the Authority, when would applicant
anticipate issuance of bonds and work on the facility started?
Section 3
Cost of Facility and Financing
Estimated total cost of proposed facility: $ 5,000,000.00
Maximum amount of financing sought through the Authority: $ 5,000,000.00
Items of cost to be paid from Authority financing (i.e., land,
building, equipment, legal, etc.): 100%. except for site preparation
If financing i.s approved, does applicant expect
to be sold by (a) private placement x
offering
the Authority bonds
; or (b) public
If by private placement, has applicant received a commitment or other
assurance from a bank or others with respect to the sale of the bonds?
YES NO X Elaborate: ~arehavin~serious discussions with
several con~ercial banks.
If by public offering,
Name
N/A
name
and address of underwriter desired:
Mailing Address
Telephone No. ( )
7. Name and address of bond counsel desired:
Name
Mailing Address
Glenn, Flippin, Feldmann & Darby
P. O. Box 2887
Roanoke, Virginia 24001
Telephone No. (703) 344-3000
What percent of the Total Project is to be
than proceeds of Private Activity Bonds?
Executive Order, page 10, item 6}
financed with funds other
(See the
What increase will result in the Assessed Value of the Real Property?
(See the Executive Order, page 10, item 7).
Will the facility be:
(a)
located in a locality that is certified under the Department of
Economic Development's Community Certification Program? [ ] Yes
[ ] Nog
(b) located in an Urban Enterprise Zone? [ ] Yes [ ] No;
or
(c)
a Multi Jurisdictional Basic Employment or Exempt Project?
[ ] Yes [ ] No. (See %he Executive Order, pages 11-12,
8-10).
items
Section
Tax Information
1. If the site of the proposed facility is known, state the current
assessed value for real estate tax purposes of the land, and
improvements thereon·
Land $
Improvements
TOTAL
2. Current yearly real property tax on the proposed site: $
3. Estimated taxable value of the facility's real property
(buildings and improvements) to be constructed: $ 3,I85,000.00
4. Estimated real property tax per year with respect to the facility when
completed on real property to be constructed (buildings and improve-
ments) using present City of Roanoke tax rates: $ 42,~79.00
5. Estimated personal property tax per year with respect to the
facility when completed, using present City of Roanoke tax
rates: $ 32,400.00
Estimated merchants' capital tax per year with respect to the
facility when comp!eted, using present tax rates: $ N/A
Estimated dollar value per year of goods and services that will be
purchased locally by applicant or other users of the facility:
$ nominal, except forconstructioncosts
Section 5
Inducement
Explain how the requested financing by the Authority will enable or
induce applicant to locate in or remain in the City of Roanoke and
the Commonwealth of Virginia?
The availability of industrial development bond financing is a significant factor
in our decision to locate the facility in the City.
It is understood and agreed by the Applicant that Applicant (a) will,
~pon the filing of this application, pay to the Authority $1,250.00 (appli-
cation fee of $500.00 and Authority counsel fee of $750.00) and in addition
(b) will pay when billed the cost of necessary advertisement of any public
hearing required to be held with respect to this application, and (c) will
p~v, when billed, all other costs and expenses of the Authority,.including'
th~ reasonable fees of its legal counsel, with respect to this application
and any Authority or Roanoke City Council meetings held In connection there.
with. Also in addition, Applicant understands and agrees that in the event
the Authority approves the application and adopts an inducement resolution
with respect thereto and thereafter authorizes the issuance of its bonds or
notes to finance a facility on behalf of the Applicant all costs of the
Authority in connection with any such issue, including the reasonable fees
of its legal counsel and bond counsel, will be paid either from the proceedt
of the issue or directly by the Applicant, or if such bonds or notes are
issued for any reasons, then directly by the Applicant.
The Applicant understands that the approval or disapproval of this
application is within the discretion of the Authority and that if approved
by the Authority the requested financing must also be approved by the City
Council of the City of Roanoke; that the Authority and/or City Council
may require additional financial and other information from the Applicant;
that the Authority reserves the right to approve or disapprove Bond Counsel
with respect to each issue; that if this application is approved and
Authority bonds or notes are thereafter issued all financing documents
shall be in form and substance satisfactory to the Authority, its legal
counsel and Bond Counsel and shall include provisions satisfactory to the
Authority, with respect to indemnifying the Authority and payment by
Applicant to the Authority of its closing fee of .025% of the principal
amount of the issue, with a minimum of $250 and a max/mum of $2,500, and
additional funds as may be necessary on an annual basis to be applied
to the Authortty's general operating and audit expense while such bonds
or notes are outstanding; and that if the Authority adopts an inducement
resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes
determines (1) that any material information furnished the Authority or
the City Council by or on behalf of the Applicant is false or misleading,
(2) if after the adoption of such resolution the proposed financing
is not thereafter approved by the City Council of the City of Roanoke,
or (3) if the Authority deems the Applicant to have taken insufficient
action toward closing the requested financing, the Authority, in any such
event, reserves and shall have the right to revoke or rescind such
inducement resolution which the Authority has entered into with Applicant,
after not less than ten (10} days written notice of the Authority's
intention so to do, addressed and mailed to the Applicant at its address
given in this Application.
If the proposed financing is approved by the Authority and the
City Council, and for any reason, the bonds or notes are not issued
prior to the end of the current calendar year, the inducement and
authorization to issue bonds shall terminate and abate, and be of no
further effect at midnight on the last day of the calendar year.
Respectfully submitted this 5th day of August , 198 6 .
Kenneth E. Scheve, Treasurer
(2)
PLEASE NOTE
Individual applicants shall each sign the application. If Applicant
is a corporation, the application is to be made and signed in the
full proper name of the corporation as it appears in its Articles
of Incorporation, by a duly authorized officer thereof who shall
give his title, and if a partnership, in the full proper name of
the partnership as it appears in its Certificate of Partnership,
by one or more general partners.
If additional space is needed to properly respond to any question,
refer to and attach an additional numbered sheet at end of
application.
(3) If any question is not applicable, indicate by inserting "N/A."
FISCAL IMPACT STATEMENT
Date: August 5, 1986
Applicant: Advance Stores Company, Incorporate
Facility: 150,000 175,000 sq. ft. Warehouse and
Distribution Center
4.
5.
6.
Maximum amount of financing sought $ 5,000,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
$ 3,185,000.00
Estimated real property tax per
year using present tax rates
$ 42,679.00
Estimated personal property tax
per year using present tax rates
$ 32,400.00
Estimated merchants' capital tax
per year using present tax rates
N/A
Estimated dollar value per year
of goods and services that will
be purchased locally
Nominal, except for
initial construction
costs
Estimated number of regular
employees on year-round basis
200 *
Average
annual salary per e~loy?j ,000.00
~h~rman of ~!
~ De~elo. pment
~e City of i~!nh naa
*100 New in a five-year period
August 13, 1986
File #207
Mr. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Smith:
I am enclosing copy of Resolution No. 28288, pursuant to
Executive Order No. 54(85) issued by the Governor of the
Commonwealth of Virginia, January 23, 1985 and revised July 14,
1986, authorizing application by the City of Roanoke, Virginia,
for additional bond issuing authority from the "State Reserve" as
that term is defined in the Executive Order, which Resolution was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 11, 1986.
Sincerely.
Mary F. Parker, CMC
City Clerk
HFP:se
Enc o
cc: Mr. Robert E. Glenn, Attorney, P. O. Box 2887 Roanoke,
Virginia 24001 '
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Hr. Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 215 ~D'~urch Avenue, S.W. Roonoke, Vlrglnlo 24011 (703) 98'1-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of August, 1986
Nc. ~
A RESOLUTION pursuant to Executive Order No. 54(85)
issued by the Governor of the Commonwealth of Virginia,
January 23, 1985 and revised July 14, 1986, authorizing
application by the City of Roanoke, Virginia for additional
bond issuing authority from the "State Reserve" as that term
is defined in the Executive Order.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the Authority), at special
meetings held April 1, April 29, July 29, and August 5, 1986,
considered certain projects for award of the City's "Local
Allocation," as that term is defined in the Executive Order,
and for recommendatlon that the City of Roanoke, Virginia
apply to the Virginia Department of Housing and Community
Development for additional bond issuing authority from the
"State Reserve" as that term is defined in Executive Order
No. 54(85) issued by the Governor of the Commonwealth of
Virginia, January 23, 1985 and revised July 14, 1986; and
WHEREAS, according to the July 14, 1986 revision of the
Executive Order, the City's Local Allocation will revert to
the State unless bonds issued pursuant thereto are closed on
or before August 29, 1986; and
WHEREAS, certain State Reserve allocations will expire
on or before August 29, 1986; and
WHEREAS,
regarding pending federal
threatened the ability of
financed; and
such a limited time constraint and uncertainty
income tax legislation have
certain said projects to be
WHEREAS, the Authority, with the assistance of the
Department of Planning and Economic Development, has made
recommendations to the Council regarding such application;
and
WHEREAS, Council has carefully considered the relative
merits of such projects and has found and now finds that each
of them is of substantlal importance to the economic vitality
of the City and the Roanoke Valley;
BE IT RESOLVED, BY T}{E COUNCIL OF THE CITY OF RCANOKE,
VIRGINIA:
1. The City Council, acting under the Authority of
Section 103(n) of the Internal Revenue Code of 1954, and
pursuant to Executive Order 54(85) issued January 23, 1985
and revised July 14, 1956, by the Governor of Virginia,
hereby authorizes and directs the City Manager to make
application tc the Virginia Department of Housing and
Community Development for additional bond issuing authority
from the State Reserve for the following projects as such
projects are more specifically identified in notices for
public hearings for April 1, April 29 and July 29, 1986, in
the following amounts:
2
PROJECT
Advance Stores Company,
CSS Partnership
Center Properties
FiberCom, Inc.
Orvis, Inc.
Incorporated
AMOUNT
$5,000,000.00
5,000,000.00
950,000.00
900,000.00
4,500,000.00
2. This resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
3
CITY OF ROANOKE
I I'rI'ERDE PARTMENTAL COMMUNICATION
DATE: August 11, 1986
TO: Mary F. Parker, City Clerk
FROM: Wilburn C. Dibling, Jr., City Attorney ~
RE: State Reserve Allocations for Industrial Revenue Bonds
I received today from Bob Glenn a substitute resolution for
the resolution included in the agenda package under Item 4.a.5.
I concur with Mr. Glenn's judgment that late developments require
the consideration of this substitute resolution at tonight's
Council meeting if local projects are to be protected. The
substitute resolution has my approval as to form.
WCDJr:ff
cc: W. Robert Herbert,
Brian J. Wishneff,
City Manager
Chief, Economic Development and Grants
August 11, 1986
HAND DELIVERED
Wilburn C. Dibling, Jr.,
Roanoke City Attorney
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Esq.
Re:
State Reserve Allocations for Industrial
Revenue Bonds
Dear Will:
I enclose a proposed resolution which I would like to
substitute for the resolutions to be considered by City
Council at tonight's meeting which are identified on the
agenda as Item 4.a.5.
On July 14, 1986, the Governor issued a revised
Executive Order under which all unused local allocations
will revert to the State Reserve if not used by August 29,
1986. Closings have been delayed because banks and other
purchasers of bonds have been faced with decisions regarding
the desirability of purchasing such bonds caused by pending
federal income tax legislation.
It now appears that the CSS Project for renovation of
the Miller & Rh6ads Building which has a local allocation
of $4,495,000.00 and a State Reserve Allocation of
$505,000.00 ~ay not be able to close'before the allocations
expire. The same is true with the Center Properties Project
which has a $950,000.00 State Reserve Allocation.
In order to provide some protection for these projects,
the revised resolution which we have enclosed would permit
these projects to be included in the August 15 request for a
State Reserve Allocation to replace allocations which would
be lost at the end of this month. This procedure has been
approved by the State. In the event that the projects are
closed during August, the State would delete them from the
request.
GLENN, FLIPPIN, FELDMANN & DARBY
Wilburn C. Dibling,
August i1, 1986
Page 2
Jr., Esq.
It was only at the end of last week that the State
signified their approval of this procedure. Therefore, we
were unable to take this action when our requests were
submitted for the City Council agenda. I realize that this
procedure is irregular, .but it is desirable to protect
allocations for projects which are important to the City of
Roanoke. I hope that you and Bob Herbert will concur with
this procedure.
Yours truly,
Robert E. Glenn
REG:lsd:042000
Enclosures
cc:
Mr. W. Robert Herbert w/enc.
Ms. Mary F. Parker, Clerk w/enc.
Mr. Brian J. Wishneff w/enc.
Mr. Jack C. Smith w/enc.
(14 sets)
LAW O~FICES
0LENN, FLIPPIN, FELDNIANN ~c DARBY
S~5 SHENANDOAH BUILDINO C I?"
~os~ o~xc~ ~ox ~oo)
p '! .2
July 31, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Re: Industrial Development Authority of the City of
Roanoke, Virginia
Gentlemen & Mrs. Bowles:
There are 3 items that we would like put on the agenda
for the August 11, 1986 meeting as follows:
Orris, Inc.
FiberCom, Inc.
Approval of a $4,500,000.00
Bond financing;
Approval of a $900,000.00
supplemental Bond financing;
and
Save-X, U.S.A., Amendment of Bond issued 1981
Inc. to provide for a decreased
interest rate.
Enclosed are the usual 16 packets of information for
each project from the Industrial Development Authority.
Two of the above projects, Orvis and FiberCom, will
need the City's assistance in seeking additional bond
issuing authority from the State. Enclosed is a Resolution
which would authorize the City Manager to make the necessary
filings.
Robert E. Glenn
HMDJR: krb: 042063: 042054: 701000
Enclosures
CC:
Mr. W. Robert Herbert, w/encs.
Wilburn C. Dibling, Jr., Esq., w/encs.
Mr. Jack C. Smith, w/encs.
Mr. Brian Wishneff, w/encs.
LAW OFFICES
GLENN, l?LIPPIN, FELDMANN ~c DAI~y"
(?O3) 1344'3000
August 5, 1986
The Honorable Mayor and Members
of City Council of the City
of Roanoke, Virginia
Municipal Building
Roanoke, Virginia 24011
Re: Industrial Development Authority of the City of
Roanoke, Virginia
Gentlemen & Mrs. Bowles:
At the last minute, Advance Stores Company,
Incorporated, has requested the Industrial Development
Authority to hold a special meeting to allow it to file in
the third quarter for additional bond issuing authority from
the State Reserve, and in compliance with the company's
request we are forwarding the usual Certificate as to Public
Hearing as well as related documents (16 copies of each).
Also enclosed is a resolution for City Council
approving the issue and a resolution authorizing the City
Manager to file for additional allocation on August 15,
1986.
We certainly appreciate the courtesies extended by your
Clerk's Office and by the City administration in allowing
this request to be put on the agenda at the last minute.
CordiallI ours, _
Robert E. Glenn
HMDJR:krb:042066
CC:
Advance Stores Company, Incorporated w/encs.
Mr. Nicholas F. Taubman, President w/encs.
John W. F. Haner, Esq. w/encs.
Wilburn C. Dibling, Jr., Esq. w/encs.
Mr. Brian J. Wishneff w/encs.
Mr. W. Robert Herbert w/encs.
Mr. Jack C. Smith w/encs.
August 14, 1986
File #207
Mr. H. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that the State Reserve be requested to
fund projects for Advance Stores Company, Inc., Orvis, Inc., and
FiberCom, Inc., and that the request of Save-X, Inc. and Colonial
American National Bank to amend the terms of the Note issued on
August 5, 1981, be approved, was before the Council of the City
of Roanoke at a regular meeting held on Monday, August 11, 1986.
On motion, duty seconded and unanimously adopted, Council con-
curred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
CC:
Mr. Jack C. S.,ith, Chairman, Industrial Development
Authority, 14 West Kirk Avenue, Roanoke, Virginia 24011
Mr. Robert E. Glenn, Attorney, p. O. 8ox 2887 Roanoke,
Virginia 24001 '
Mr. Hilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 2't 5 C~urch Av~nue, S.W. Roclnc~e, Virginia 240"1 ~1 (703) 98t-254~1
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
II.
Subject:
I. Background:
Industrial Revenue Bond Allocation, State Reserve
and Request for Amendment to Note Issued August 5,
1981
$192,000,000 is available for the third quarter in the State
Reserve. Request must be received by the State no later than
August 15, 1986.
$10,400,000 in request for the State Reserve from three
companies. They are as follows:
1. Advance Stores Co., Inc., (or their designee) $5,000,000
2. The Orvis Company, Inc. 4,500,000
3. Fibercom, Inc. 900,000
August 5, 1981, the Industrial Development Authority of the
City of Roanoke, Virginia, (the Authority) issued its
Industrial Development Revenue Note (Save-X, U.S.A., Inc.
project) (the note) in the principal amount of $450,000, at a
stated rate of 11 3/4%.
Bank (Colonial American) and the purchaser (Save-X, Inc.) have
agreed to amend the terms of the note to reduce the interest
rate from 11 3/4% to 7% per year.
Bank and purchaser have requested that the Authority amend the
terms of the Note to carry out the terms of the agreement.
City of Roanoke Industrial Development Authority met on July
29, 1986, to review the request for State allocation and the
request to amend the Note, and to make a recommendation to
City Council.
Issues:
A. Economic development efforts.
B. Timing.
III. Alternatives:
.Cit~ Council request the State Reserve to fund the following
projects
1. Advance Stores Co., Inc. (or their designee) $5,000,000
2. The Orvis Company, Inc. 4,500,000
3. Fibercom, Inc. 900,000
and that City Council approve the request by Save-X, Inc., and
Colonial American National Bank to amend the terms of the Note
issued August 5, 1981, to reduce the interest rate from 11
3/4% to 7%.
Economic development efforts of the City are continued
with the creation of new jobs and taxes by the proposed
developments. Continued support of existing business is
demonstrated.
~imin~. It is important for the request for State
Reserve Allocation since all requests for the third
quarter must be in Richmond by August 15, 1986. In
addition, timing is important for the request of a Note
amendment because an existing business is incurring an
unnecessary cost.
Cit~ Council not concur in the request.
1. Economic development efforts of the City will not occur
to the fullest extent.
.Timing. It is important for the request for State
Reserve Allocation since all requests for the third
quarter must be in Richmond by August 15, 1986. In
addition, timing is important for the request of a Note
amendment because an existing business is incurring an
unnecessary cost.
IV. Recommendation:
It is recommended that City Council concur with Alternative A and
request the State Reserve to fund the following projects
1. Advance Stores Co., Inc. (or their designee)
2. The Orvis Company, Inc.
3. Fibercom, Inc.
$5,000,000
4,500,000
900,000
and that City Council approve the request by Save-X, Inc. and
Colonial American National Bank to amend the terms of the Note
issued on August 5, 1981, to reduce the interest rate from 11 3/4%
to 7%.
WRH:mpf
cc: City Attorney
Director of Finance
Chief, Economic Development
Respectfully submitted,
W. Robert Herbert
City Manager
Chairman, Industrial Development Authority
Counsel, Industrial Development Authority
Office of the O~y O~
August 14, 1986
File #217
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the Five-Year Capital Improvement
Program, was before the Council of the City of Roanoke at a regu-
lar meeting held on Monday, August 11, 1986.
On motion, duly seconded and unanimously adopted, Council con-
curred in your recommendation.
Sincerely,
;lary F. Parker, CMC
City Clerk
MFP:se
Room456 MunlcipalBullding 215 Church Av~Inue, S.W. Roanoke, Virglnla2401~ (703)981-2541
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda on Monday, August i1, 1986,
for a briefing on the City of Roanoke's 5-Year Capital Improvement Program.
W. Robert Herbert
City Manager
WRH:mp
STATEMENT OF
W. ROBERT HERBERT
TO COUNCIL
AUGUST il, 198~ 7:30 P.M.
CAPITAL IMPROVEMENT PROGRAM
ADJUSTMENTS MUST BE MADE
IMPACT A SITUATION· IN PRESENTING
IMRROVEMENT RROGRAM TO CITY COUNCIL,
DATIONS BASED URON NEW CONDITIONS.
1.
WHENEVER NEW CONDITIONS
THE 1987-glFIVE-YEAR CAPITAL
I AM MAKING ~'C't~'T-~FII~RECOMMEN-
CONTINUE IMPLEMENTATION OF EXISTING, APPROVED
FULLY-FUNDED PROJECTS TOTALING^$31,O~,~I3~AS
AND
ORIGINALLY SCHEDULED.
MONITOR THE FINANCIAL CONDITIONS OF THE GENERAL
FUND OPERATING REVENUES AND EXPENDITURES TO
DETERMINE THE IMPACT OF THE FEDERAL/STATE
LEGISLATION AND^LOCAL REVENUE RECEIPTS AS THEY
OCCUR.
THESE
3. PLAN FOR A
DATE.
2
PLAN FOR A BOND SALE ON OR AFTER JULY 1988, IF
FINANCIAL CLIMATE IS ADVANTAGEOUS.
RECOMMENDATIONS ARE BASED UPON
(2)
(3)
BUILDING,
COMPLETION OF THE
NEED TO PRCVIDE FOR ADDITIONAL
RECOGNITION OF
FUNDING FOR
(1) CONTINUATION OF THE CONSTRUCTION OF THE
WILLIAMSON ROAD STORM ~
~RAINAGE PROGRAM,
EXPANSION OF THE REGIONAL AIRPORT TERMINAL
SPORTS COMPLEX
CHANGES IN PROJECT FUNDING PRIORITIES HAVE
OCCURRED. THE FOLLOWING PRO3ECTS HAVE BECOME
BOND REFERENDUM IN NOVEMBER 1987, TO BE
ACTED UPON BY CITY COUNCIL IN AUGUST 1987, IN AN
AMOUNT TO BE DETERMINED AT THAT TIME BASED UPON THE
UPDATED CAPITAL IMPROVEMENT PROGRAM NEEDS AND
FINANCIAL CAPACITY AT THAT
THEIR
SAFETY/WELFARE AND
TOP FUNDING PRIORITIES BECAUSE OF
RELATIONSHIP TO PUBLIC
ECONOMIC DEVELOPMENT.
(1) RECONSTRUCTION OF THE BOX CULVERT AT
WASHINGTON PARK,
(2) THE LICK RUN ~ BASIN,
(3) THE SITE DEVELOPMENT OF THE ROANOKE CENTER
FOR INDUSTRY AND TECHNOLOGY, AND
(4) THE WEST COUNTY REGIONAL WATER SUPPLY
IT IS NOW IMPORTANT TO RECOGNIZE THAT NOT ALL
OF THE ASSUMPTIONS MADE IN AUGUST 1984 HAVE
MATERIALIZED: / fie
(1) THE ANNUAL 6% GROWTH R~TE IN GENERAL
REVENUES,
(2) THE~IMPACT OF VALLEY VIEW MALL ON SALES TAX,~ec~
(3) THE USE OF NEW REVENUE SOURCES TO EXPAND
OR ESTABLISH PROGRAMS,
(4)
ADDITIONALLY, GENERAL REVENUE SHARING,
USED FOR POLICE AND FIRE SALARIES TOTALING
$2.6 MILLION, HAS BEEN ELIMINATED FROM
GENERAL FUND.
VALLEY,
-'--FEDERAL AND STATE
THE BUSINESS CLIMATE, WHILE POSITIVE IN THE ROANOKE
IS SOMEWHAT NEBULOUS /Nmi~), DUE TO THE UNKNOWN EFFECT OF
BUDGETS AND PENDING FEDERAL LEGISLATION DEALING
WITH TAX REFORM.
I A~ NOT RECOMMENDING THAT WE RETeEAT FROM OUR PLANS.
I AM RECOMMENDING THAT WE MAINTAIN A READY POSITION SO THAT OUR
CONTINUED HISTORY OF FISCAL RESPONSIBILITY AND SELF-DETERMINATION
IS OBVIOUS TO THE FINANCIAL WORLD AS WELL AS TO OUR CITIZENS.
WE HAVE EMBARKED ON A CONTROLLED PROCESS OF GROWTH AND STABILITY.
WE ARE IN AN EXCELLENT POSITION TO CONTINUE WMAT HAS BEEN BEGUN
AN_._D TO PLAN FOR WHAT WE NEED ~ IN AN ORDERLY
F~SHION. BY ~ THE EXPANSION OF OUR BOND DEBT"ONE YEAR,
WE CAN REMAIN
THAT EMERGES.
RECOGNIZED BY OUR CITIZENS
RESPONSIBLE STEWARDS IN THE
AD~.
IN CONTROL REGARDLESS OF THE ECONOMIC SITUATION
WE WILL HAVE DEMONSTRATED OUR RIGHT TO BE
AND THE FINANCIAL COMMUNITY AS
FIELD OF LOCAL GOVERNMENT,
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Continuation of a Roadway System at the Roanoke Centre
for Industry and Technology
Please reserve space on Council's agenda of Monday, August 11, 1986,
for a report on the above referenced matter.
Respectfully submitted,
W. Robert Herbert
City Manager
HBE:RKB:sef
August 14, 1986
File #255-515
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of drdinance No. 28289, authorizi'ng execution
of an Agreement among the City, Greater Roanoke Transit Company
(GRTC) and CSS Partnership (CSS) by which GRTC and the City will
make available to CSS, upon certain terms and conditions, up to
t00 permits for unreserved parking spaces for five years in the
Campbell Court Parking Garage and the Municipal Parking Garage
sufficient to accommodate the expected demand for parking to be
generated by the renovation of the former Miller & Rhoads
Building, which is to be undertaken by CSS, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 11, 1986.
Si ncer el y,
Mary F. Parker, CHC
City Clerk
MFP:se
Enco
cc:
CSS Partnership, c/o Mr. Robert E. Glenn, Attorney, p. O.
Box 2887, Roanoke, Virginia 24001
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Brian J. ~ishneff, Chief of Economic Development and
Mr. Stephen A. Mancuso, General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24032
Grants
Room 456 Municipal Building 215 Church Avenue, S.W. I:l~:~anoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGI~JIA,
The llth day of August, 1986.
No. 28289.
AN ORDINA}ICE authorizing execution of an Agreement among the City,
Greater Roanoke Transit Company (Ggi'C) and CSS Partnership (CSS) by
which GRTC and the City will make available to CSS, upon certain terms
and conditions~ up to 100 permits for unreserved parking spaces for
five years in the Campbell Court Parking Garage and the ~mnicipal
Parking Garage sufficient to acco~nodate the expected demand I'or park-
ing to be generated by the renovation of the former Miller & Rhoads
Building, which is to be undertaken by CSS; and providing, for an
emergency.
and
BE IT ORDAINED by the Council of the City of
1. The City Manager and the City Clerk are
on behalf of the City to execute and to seal
Roanoke that.
hereby authorized for
and attest, respee-
tively, an Agreement among the City, G~FC and CSS pertaining to the
provision of up to 100 permits for parking spaces in the Campbell
Court Parking Garage and the ~lunicipal Parkin~ Garage for five years,
upon those certain terms and conditions, and for tile reasons set forth
in the City Manager's report to Council dated August 11, 1986.
2. The Agreement shall be approved as to form by the City Attorney
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and t~is ordi-
nance shall be in full force and effect upon its passage.
AT'£EST:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Parking Agreement with City of Roanoke, CSS
Partnership, and GRTC
I. Back~round:
ae
CSS Partnership (T. D. Steele and Roger Steele) is investing
$5,000,000 in purchase and renovation of the former Miller and
Rhoads building at Campbell Avenue and First Street, S.W.
Be
City Council has approved a local allocation of Industrial
Development Bonds in the amount of $4,495,000 for the CSS
Partnership project.
Ce
CSS Partnership has also received an allocation of $505,000
from the State Reserve.
De
CSS Partnership has requested that the City of Roanoke and
GRTC assist in making available up to 100 parking permits in
the Municipal Parking Garage on Campbell Avenue, S.W. and in
the Campbell Court Parking Garage on Campbell Avenue, S.W.
between Jefferson Street and First Street. This request is
for a period of five years.
CSS Partnership would pay the City, during the five year
period, a monthly fee equal to 40% of the then market value of
their permits for each parking permit not actually being used.
Should certificates of occupancy for the renovated building be
issued for less than the entire building, CSS Partnership
will pay at a rate based on a "prorated" formula (complete
description is outlined in Item 3 of the Agreement, copy of
which is attached). At the time certificates of occupancy
have been issued for 50% or more of the building, CSS
Partnership shall pay the 40% for each parking permit not
actually being used pursuant to the Agreement.
II. Current Situation:
A legally bindin~ contract which meets the approval of the CSS
Partnership, City administration, and GRTC has been developed (copy
attached).
III. Issues:
A. Revitalization of downtown Roanoke.
B. Space availability.
C. Timing.
IV. Alternatives:
A. Authorize the City Manager to execute the contract with CSS
Partnership.
1. Revitalization of downtown Roanoke will continue to be
positive in that CSS Partnership will be able to attract
new businesses and employees to the Central Business
District.
2. Space availability will permit this commitment.
3. Timing is important in that CSS Partnership will be
better prepared to answer questions potential tenants
will have regarding availability of parking.
B. Do not authorize the City Manager to execute the contract with
CSS Partnership.
1. Revitalization of downtown Roanoke would be restricted.
2. Space availability will continue until such time as
individual patrons or firms contract for the space.
2. Timing is important because potential tenants will need
to know about the availability of parking.
V. Recommendation:
It is recommended that City Council authorize the City Manager to
execute the contract between the City of Roanoke, GRTC and CSS
Partnership.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:PFS:mpf
attachment
cc: City Attorney
Director of Finance
Director of Utilities and Operations
Chief of Economic Development
General Manager, GRTC
Counsel, CSS Partnership
AGREEMENT
THIS AGREEME~£, made this day of 1986, by and
among the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the
"City", the GREATER ROANOKE I~ANSIT CO~ANY, hereinafter referred to
as "GRTC", and CSS PARTNERSHIP, a partne?ship existing under the laws
of the Commonwealth of Virginia.
W I TN E S SETH:
¥~HEREAS, the City owns the I~lunicipal Parking Garage at the corner
of First Street and Church Avenue, S. W., in the City of Roanoke, and
the GRTC owns the Campbell Court Parking Garage on Campbell Avenue,
S. W., between Jefferson Street and First Street, and these parties
desire to make available to CSS Partnership permits for sufficient
parking in the said garages to accommodate the expected demand for
parking to be generated by the renovation of the former Miller &
Rhoads Building on Campbell Avenue, S. W., by CSS Partnership, which
renovation is not feasible without adequate provision being made for
parking for tenants thereof; and
WHEREAS, the renovation of the former Miller & Rhoads Building
will be an important part of efforts being made to revitalize the
downtown area of the City.
NOW, THEREFORE, in consideration of the premises and the covenants
hereinafter contained, the City, the GRTC
agree as follows:
1. PARKING PERMITS. Subject to the
and CSS Partnership hereby
terms and conditions of this
Agreement, the City and the GRTC agree to make available to CSS Part-
nership for a period of five (5) years up to one hundred (100) permits
for unreserved parking spaces within the City's ~nicipal Parking
Garage and the GRTC's Campbell Court Parking Garage. ~ile it is
anticipated by the City and the GRTC that fifty to sixty (50 to 60)
of the permits will be made available in the Campbell Court Parking
Garage, the City and GRTC reserve the right to establish between
themselves from time to time what proportion of the actual permits
covered by this Agreement will be issued for each of the two garages.
The permits will entitle the holder to entry into one or the other
of the two garages, but will not entitle the permittee to a reserved
parking space.
2. CONTINGENCY. The terms and conditions of this Agreement are
contingent upon CSS Partnership purchasing and substantially renovat-
ing the former Miller & Rhoads Building on Campbell Avenue, S. W., for
use as a commercial and office building. The
during which the parking permits described in
available shall commence on the date that
five (5) year period
Paragraph i will be made
either a temporary or final
the renovated office building, or part
certificate of occupancy for
thereof, is issued.
3. PAYMEnt. During the five (5) year period during which the
parking permits described in Paragraph 1 will be made available, CSS
Partnership agrees to pay to the City and GRTC, at their direction, a
monthly fee equal to forty percent (40%) of the then market value of
these permits, as determined by the City and GRTC, for each parking
permit not actually being used pursuant to this Agreement. Should
certificates of occupancy for the renovated building be issued for
less than the entire building, CSS Partnership's obligation to pay
this fee shall be based on the number of permits determined by multi-
plying the number of permits subject to this Agreement (100) by the
percentage of the building covered by either a temporary or final
certificate of occupancy times two (2), and deducting the number of
permits issued to CSS and its tenants under this Agreement. By way
of example, if twenty (20) percent of th~ ~uilding is covered by
a certificate of occupancy, and twenty (20) permits have been issued
to tenants under this Agreement. CSS Partnership would be obligated
to pay a fee determined by multiplying 100 times 20% times 2 = 40
20 (the nnmber of permits issued) = 20. At the time the certifi-
cates of occupancy have been issued for fifty (50) percent or more
of the building, CSS Partnership shall pay the forty (40) percent
fee for each parking permit not actually being used pursuant to this
Agreement.
At the time CSS Partnership is
to this Agreement, the full market
GRTC, shall be paid for each parking permit. Payments made pursuant
to this Agreement by CSS Partnership shall be made monthly, in
advance, within five (5) days of billing by tile City and GRTC. The
initial and final monthly payments shall be prorated if the five (5)
year period during which the parking permits described in Paragraph 1
will be made available commences on other than the first day of a
month.
4. NOTICE. CSS Partnership shall give the City and GRTC writ-
issued a parking permit pursuant
rate, as determined by the City and
for per-
can provide
ten notice at least sixty (60) days in advance of its need
mits, in order that the City and GRTC can ensure that they
adequate permits pursuant to this Agreement.
- 3
5. ASSIGNME}~. CSS Partnership shall not assign any parking
permits covered by this Agreement to any person or entity other than
tenants of the renovated former Miller & Rhoads Building. CSS Partner-
ship shall not assign its rights under this Agreement without the
prior written consent of the City and GR~C~.
6. RIGHT TO RE~EGOTIATE. Should the City or GRTC ever construct
additional parking decks at GRTC's Campbell Court Parking Garage,
CSS Partnership shall have the right to renegotiate the allocation of
permits to it pursuant to this Agreement, and the location of the
parking spaces involved, and it shall have the right to negotiate for
additional permits for its use.
7. USE OF GARAGES. Users of any permits issued pursuant to this
Agreement shall be bound by the rules and regulations promulgated by
the City and GRTC and their management agents, if any, for the use and
operation of the respective parking garages.
8. TERMINATION. CSS Partnership may terminate this Agreement at
any time by giving three months prior notice to the City and GRTC.
The City or GRTC may terminate this Agreement upon giving fifteen (15)
days notice to CSS Partnership that its payments pursuant to this
Agreement are more than two (2) months in arrears.
9. NOTICE AND PAYME}~. Any written notice or communications re-
quired to be given to or by, or served upon, the respective parties
hereto shall be deemed to be sufficiently given or served by mailin§
the same, properly addressed and stamped to such party or parties
by United States registered or certified mail. Until new addresses
shall be given, the addresses for the respective parties for the pur-
pose of such notices or communications shall be:
- 4 -
CITY OF ROANOKE:
City Manager
364 5~nicipal Building
Roanoke, Virginia 24011
GREATER ROANOKE
TRANSIT COMPANY:
General Manager
P. O. Box 1~247
Roanoke,. Virginia 24032
CSS PARTNERSHIP:
ATTEST:
CITY OF ROANOKE, VIRGINIA
City
By
City Manager
ATTEST:
GREATER ROANOKE Te~Nsrr COMPANY
Secretary
By
General Manager
WITNESS:
CSS PARTNERSHIP
By.
- 5 -
August 14, 1986
File #27
Mr. and Mrs. Jerry L. Parker
4314 Old Spanish Trail, N. W.
Apartment 10
Roanoke, Virginia 24017
Dear Mr. and Mrs. ParKer:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room456 MunictpalBuildlng 2150'~urchAv~nue, S.W.l:~oclnc~e, Vlrglnla24011 (703)981-2541
August 14, 1986
File #27
Mr. and Mrs. Warren Lee Robinson
1330 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. and Mrs. Robinson:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke. ~rginla 2,4011 (703) 981-2,,~1.1
August la, 1986
File #27
Mr. Beverly Wayne Burch
P. O. Box 14054
Roanoke, Virginia 24038
Dear Mr. 8urch:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel: providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 MunJcipol Building 215 C~urda Avenue, 5.W. Roonoke, Virginia 24011 (703) 98t-2541
August 14, 1986
File #27
Ms. Jean G. Allman
c/o Ms. Vera E. Matthews
1606 Downing Street, N. W.
Roanoke, Virginia 24012
Dear Ms. Allman:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting meld on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room4,56 MunlclpalBullding 2'lS Church Avenue, S.W. Roanc~e, Vlrglnla24011 (703)98t-254"1
Office of the City Clerk
August 14, 1986
File g27
Mr. Decker M. Amos
c/o Mr. & Mrs. Robert Lewis
920 8th Street, N. W.
Roanoke, Virginia 24016
Dear Mr. Amos:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin: authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. ' ,
Sincerely,
Mary F. Parker, C~lC
City Clerk
MFP:se
E~C.
Room456 Municll::~alBullding 2150'~urchAve~ue, S.W. Roonoke,'Vlrglnla24011 (703)g8t.2,,~1
August 14, 1986
File #27
Ms. Sarah A. Roberts
1736 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Roberts:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate Dy condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11,
1986. '
Si ncerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eno.
Room 456 Municipal Building 2t5 Church Av~lue, $.W. I~oonc~e. 'Virginia 24011 (703) 981-2541
August 14, 1986
File #27
Mr. and Mrs. David Wayne
RFD 4, Box 424
Moneta, Virginia 24121
Anderson
Dear ~4r. and Mrs. Anders.on:
I am ~nclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed Dy the City for the construction
of the Lick Run Dry Basin; authorizing the City Hanager to
establish to a certain limit the consideration to be offered Dy
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted Dy the Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. ' '
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eno,
Room 456 Municipal Building 2'I 5 Church Avenue, $.W. P, oano~e, ¥1rglnla 24011 (703) 98'1-2541
August 14, 1986
File #27
Howard E. Sigmon Estate
c/o Mr. Thomas T. Lawson, Attorney
105 Franklin Road, S.
Roanoke, Virginia 24011
Dear Mr. Lawson :
! am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed hy the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
t~e city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on ~onday August 11
1986. ' ·
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room 456 Municipal Building 215 Church Avenue, S.W. P, oonol~, Vlrglnlo 24011 (703) 981-254'1
August 14, 1986
File #27
Mr. and Mrs. Joshua S. Casey
1318 Abbott Street, N. W.
Roanoke, Virginia 24017
Dear Mr. and ~.rs. Casey:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authoFizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. ' '
Sincerely,
Piary F. Parker, CMC
City Clerk
HFP:se
Enc.
Room456 MunlcipalDuildlng 215C~urchAve~ue, S.W.l~x~e,~rglnia24011 (703)981-25~,1
Office of the City
August 14, 1986
File #27
Mr. Dave H. Pannell
4046 Guernsey Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. Pannell :
I am enclosing copy or'Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by t~e Council of the
City of Roanoke at a regular meeting held on Monday August tl
1986. ' '
Si ncer ely,
~lary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room456 MunlcipalBuildlng 215C~urchAve~ue, S.W. Roanoke, Vlrglnla24011 (703)98t-2541
August 14, 1986
File #27
Mr. Leon T. McGhee
1816 Pembrook Drive
Vinton, Virginia 24179
Dear Mr. McGhee :
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, ,~nder certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Si ricer el y,
Mary F. Parker, CI1C
City Clerk
~lFP:se
Eric.
Room 456 Munk:ll:X~l Building 215 Church Avenue, S.W. P, oonoke, 'Virginia 24011 (703) 98"1-2541
August 14, 1986
File #27
Estate of Charlie Franklin Black
c/o Mrs. Ruth Eades
4561 Lewiston Street, N. W.
Roanoke, Virginia 24017
Dear Mrs. Eades:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for t~e construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit t~e consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this oreinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Nary F. Parker, C!lC
City Clerk
~!FP:se
Eric.
456 Municipal Building 215 Church A',~nue, S.W. Roanoke, Virginia 2,40t I (70~) 981-2541
Office of the City (~erk
August 14, 1986
File #27
Mr. and Mrs. Charles T. Bland
935 Shadeland Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. and Hrs. Bland:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances:
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project: and directing the mailing of this ordinance to the pro-
perty owners, ~vhich Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. ' ,
Si ncer ely,
Mary F. Parker, CMC
City Clerk
~FP:se
Enc.
Room456 MunlclpolBulldlng 215 Church Avenue, S.W. I1oanoke, Vlrglnlo24011 (703)98'1-2541
August 14, 1986
Fi 1 e #27
Mr. and Mrs. Jerry Wayne Spangler
3460 Princeton Circle, N. E.
Roanoke, Virginia 24012
Dear Mr. and Mrs. Spangler:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room 456 Municipal Building 215 Churc~ Av~'~ue, S.W. I~oonoke, Vlrglnlo 24011 (703) 981-2541
August 14, 1986
File #27
Mr. and Mrs. Charles A. Paxton
5300 Hawthorne Road
Roanoke, Virginia 24012
Dear Mr. and Mrs. Paxton:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11,
1986. '
Sincerely,
Nary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room456 MunlcipolBullding 2¢5 Church Av~nue, S.W. Roanoi~,Vlrglnla24011 (703)98t-2541
Oflt~e of ft'le Oly
August 14, 1986
File #27
Ms. Shirley P. Correll
Mr. Andrew Johnson, Jr.
1132 Jamison Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Correll and Mr. Johnson:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to.
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the auard of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on ~onday August 11
1986. ' '
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
Eric.
Room456 MunlcipalBuilding 215 Church Av~'~ue, S.W. Roono~e, Vlrglnla24011 (703)981-254t
Office o~ the Oh? Oe~'k
August 14, 1986
File ~27
Ms. Jimmie D. Journette
3852 Woodleigh Road
Roanoke, Virginia 24017
Dear Ms. Journette:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered Dy
the city for each parcel: providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
IIFP:se
Enc.
Room456 MunlclpalBullding 2~SChurchAve~ue, S.W.l~:~ano~,,VIrglnla24011 (703)98t-254t
August 14, 1986
File #27
Mr. Eldridge D. Wilson
Ms. Anneliese S. Wilson
1731 16th Street, S. E.
Roanoke, Virginia 24029
Dear Mr. and Ms. ~¢ilson:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to oe offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances:
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, w~ich Ordinance was adopted by t~e Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. , ,
Sincerely,
Mary F. Parker, CMC
City ¢1 erk
MFP:se
Eric.
Room 456 Municipal Building 215 Church Avw~'~ue, S.W. Roanoke, Virginia 2~t I (703) 981-2541
O~e ~ ~e O~ Oe~
August 14, 1986
File #27
Mr. Cleatis R. Sisson, et ux
RFD 3, Box 92
Salem, Virginia 24153
Dear Mr. Sisson:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate neeoed Oy the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
E~C.
Room 456 Municipal Building 215 C~urch Avenue, S,W. I~,anoke, Virginia 24011 (703) 981-2541
August 14, 1986
File #27
4-R Enterprises
c/o Mr. J. Hunter Roberts
Mastin, Kirktand & Bolling,
4225 Colonial Avenue, S. H.
Roanoke, Virginia 24018
Inc.
Dear Mr. Roberts:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered by
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday August 11
1986. , ·
Sincerely,
Mary F. Parker., CMC
City Clerk
MFP:se
Eric.
Room456 Municil:x:,lBuildlng 215 Church Ave~ue, S.W. Roonoi~,¥1rginlo2,4011 (703)98'f-2541
August t4, 1986
File #27
Mr. and Mrs. Darrell R. Nelson
4023 Buck Mountain Road
Roanoke, Virginia 24014
Dear Mr. and Mrs. Nelson.:
I am enclosing copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing the City Manager to
establish to a certain limit the consideration to be offered Dy
the city for each parcel; providing for the City's acquisition of
such real estate by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of
entry on any of the parcels for the purpose of commencing the
project; and directing the mailing of this ordinance to the pro-
perty owners, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on ~ionday August 11
1986. ' '
Sincmreiy,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Municipal Building 215 (}huroh Avenue, S.W. Roanoke, Vlrglnlo 2a,01 t (703) 981-254t
August 14, 1986
File #27
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~4r. Herbert:
I am attaching copy of Ordinance No. 28291, providing for the
acquisition of real estate needed by the City for the construction
of the Lick Run Dry Basin; authorizing you to establish to a cer-
tain limit the consideration to be offered by the city for each
parcel; providing for the City's acquisition of such real estate
by condemnation, under certain circumstances; authorizing the
City to make motion for the award of a right of entry on any of
the parcels for the purpose of commencing the project; and
directing the mailing of this ordinance to the property owners,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 11, 1986.
Sincerely,
~ary F. Parker, CMC
City Clerk
MFP:se
Enc .
cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal Building 215 O~urch A~'",ue, S.W. 1~3anoke, Virginia 24011 (703) 981-2541
IN '£HE COUNCIL OF TftE CITY OF ROANOKE, VIRGIrIIA,
The llth day of August, 1986.
No. 28291.
AN ORDINANCE providing for the acquisition
needed by the City for the construction of the
Basin; authorizing the City Manager to establish
limit the consideration to be offered by the city
cel; providing for the City's acquisition of such
of real estate
Lick Run Dry
to a certain
for each par-
real estate by
condemnation, under certain circumstances; authorizin~ the City
to make motion for the award of a right of entry on any of the
parcels for the purpose of commencing the project, directin~ the
mailing of this ordinance to the property owners; and providin~
for an emergency.
BE [T Ot[DAINED by the Council of the City of Roanoke that:
1. For the construction of the Lick Run Dry Basin in this
City, the City wants and needs the 24 parcels listed in the
report of tile City 5lanager on this subject, dated August 11,
1986, on file in the Office of the City Clerk. The proper City
officials are authorized to acquire for the City from tile respec-
tive owners the necessary real estate with appropriate ancillary
rights with respect to such 24 parcels, for such consideration as
the City Manager may deem appropriate,
set out below and subject
2. The City Manager
City to the owners of each
such consideration
subject to the limitation
to applicable statutory ~uidelines.
is directed to offer on behalf of the
of the aforesaid interests in land
as he deems appropriate; provided, however,
the total consideration offered or expended
$510,350.00 without further authorization of
acceptance of any offer and upon delivery to
shall not exceed
Council. Upon the
the City of a deed,
approved as to form and execution by the City Attorney, the
Director of Finance is directed to pay the respective con-
siderations to the owners of the interest conveyed, certified by
the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate to be acquired or should any o~¢ner be a person under
a disability and lacking capacity to convey real estate or should
the whereabouts of the owner be unknown, the City Attorney is
authorized and directed to institute condemnation or iega! pro-
ceedin~s to acquire for the City the appropriate real estate.
4. In instituting or conducting any condemnation pro-
ceeding, the City Attorney is authorized to make motion on behalf
of the City for entry of an order, pursuant to §~5-46.8, Code of
Virginia (1950), as amended, ~rantin~ to the City a right of
entry for the purpose of commencing the project. The Director of
Finance, upon request of the City Attorney, is authorized and
directed to draw and pay into court the sums offered to the
respective owners.
5. The City Clerk is directed to mail a copy of this ordi-
nance to each property ov~er.
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passa§e.
ATTEST:
City Clerk.
August 14, 1986
File #60-27
Mr. Joel H. Schlanger
Director of Finance
Roanoke, Virginia
Oear Mr. Schlanger:
I am attaching copy of Ordinance No. 28290, amending and reor-
daining certain sections of the 1986-87 Capital Projects Fund
Appropriations, to provide for the transfer of $641,110.00 in
connection with the acquisition of twenty-four properties between
the westerly boundary of ~ashington Park and loth Street, N. W.,
for the Lick Run dry basin, in order to retain storm water wben
necessary, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 11, 1956.
Sincerely,
~lary F. Parker, CtlC
City Clerk
MFP:se
EriC.
cc: Mr. W. Robert Herbert, City Manager
Hr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Real Estate Agent
~!r. Kit B. Kiser, Director of Utilities and Operations
Room456 MuniclpalBuildlng 215ChurchAv~,~ue,$.W. Roono~e, Vlrglnia24011 (703)98~1.2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28290.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Capital Projects Fund Appropriations and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Capital Projects
Fund Appropriations be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Improvement Reserve
Williamson Road Storm Drain (1) ..................
Sanitation
Lick Run Retention Pond (2) ......................
$ 9,878,060
618,626
7,714,882
641,110
(1) Wmsn. Road
Storm Drain (A008-052-9575-9t79) $(641,110)
(2) Approp. from
General Rev. (A008-052-9582-9003) 641,110
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Storm Drainage Improvement Project
Lick Run Dry Basin
Dear Members of Council:
I. Background:
Flood of November 4, 1985, in some areas in excess of a lO0-year
flood, caused severe flooding along Lick Run east of 10th
Street, N.W.
Ail properties on both sides of Shadeland Avenue, N.W., which
parallels Lick Run, and properties between the end of the street
and Washington Park were affected by high water.
Washington Park Box Culvert, located downstream of the Shadeland
Avenue Area, is 1500 feet in length and in some places is buried
under 60 feet of garbage. This culvert could not, nor could most
well designed culverts, pass the amount of water runoff that was
experienced during the flood of November 1985.
II. Current Situation:
me
Washington Park Box Culvert cannot economically be expected to
pass more than a 10-year flood. No larger increase in capacity
is economically feasible.
lO0-Year Flood can be retained above the box culvert. The box
culvert will be utilized to convey normal stream flow in conjunc-
tion with a dry basin immediately up stream from it having the
capability of retaining in conjunction with other retention
facilities further upstream, a 100-year flood.
Dry Basin of the size needed to retain the 100-year flood will
require the acquisition of all properties (approximately thirty
(30) to forty (40) properties,) or portions of properties between
Washington Park, 10th Street, N.W., Lick Run and the rear property
line of all properties on the northerly side of Shadeland Avenue,
N.W. This area includes every property facing on Shadeland
Avenue, N.W.
Page 2
Initial acquisition of properties is of those on Shadeland Avenue,
N.W. containing residential structures. This phase involves
twenty-four (24) properties (see Attachment "A"). The total
fair market value of these properties, established by an indepen-
dent appraiser, is $510,350.00. The cost of the appraisals was
$10,760.00. Demolition of the structures involved in this phase
is estimated to cost $60,000.00.
Second property acquisition phas~ involves all other properties,
or portions of properties, needed to provide the land area
necessary for the dry basin. These properties are estimated to
cost approximately $50,000.00. Additional appraisal costs should
be approximately $5,000.00 and demolition costs should be approxi-
mately $5,000.00. After plans are finalized and the precise needs
of the City can be identified, Council will be requested to
authorize these additional acquisitions.
III. Issues:
A. Need.
B. Timing.
C. Cost to City.
D. Reduction of Hazard Potentis].
E. Funding.
IV. Alternatives:
~ity Council authorize the acquisition of all properties presently
known to be necessary to provide a dry basin to retain storm water
when necessary west of Washington Park capable, in conjunction
with other upstream retention facilities, in place or to be
established, of retaining a lO0-year storm:
1. Need for land area large enough to contain the dry basin is
met.
Timin~ to proceed with acquisition of private properties in
flood-prone area as rapidly as possible is met.
Cost to City for present and future land acquisition and demo-
lition of structures is estimated to be at least $641,110.00.
Reduction of hazard potential from flooding in immediate area
and downstream is accomplished.
Page 3
Funding of land acquisition will be from Capital Improvement
Reserve, Account No. 008-052-9575-9179, Williamson Road Storm
Drains, to be transferred into an account to be established by
the Director of Finance called Lick Run Dry Basin.
B. City Council not authorize the acquisition of properties needed
for the Lick Run Dry Basin:
1. Need for land area large enough to contain the basin not met.
2. Timing to proceed with acquisition of flood-prone area as
rapidly as possible is not met.
Cost to City or its citizens, can only be estimated at the
potential cost of any damage occurring in the future from
flooding in the lower drainage area.
4. Reduction of hazard potential from flooding in area is not
accomplished.
5. Funding for potential costs (not identifiable).
V. Recommendation:
City Council authorize the acquisition of twenty four (24) pro-
perties between the westerly boundary of Washington Park and 10th
Street, N.W. in accordance with Alternative "A" and as identified
in Attachment "A".
Authorize the transfer of $641,110.00 from account number
008-052-9575-9179, Williamson Road Storm Drains, to an account to
be established by the Director of Finance.
Respectfully submitted,
City Manager
WRH:RVH:sef
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
City Engineer
ATTACHMENT "A"
LICK RUN RETENTION POND
PROPERTIES TO BE ACQUIRED IN THE INITIAL ACQUISITION PHASE:
(Owner identification subject to change)
Tax Numbers:
Property Owners:
2050409 J.L. & Irene Parker
2050410 W.G. & J. Y. Robinson
2050411 B.W. Burch
2050412 Jean G. Allman
2050413 Phyllis C. Amos
2050414 Sarah A. Roberts
2050415 & 16 D.W. Anderson
2050417 Howard E. Sigmon Estate
2050308 Joshua S. Casey
2050310 Dave H. Pannell
2050311 Leon T. McGhee
2050312 Charlie F. Black
2050313 Charles T. Bland
2050314 J.W. & C. S. Spangler
2050315 Sarah A. Roberts
2050316 Charles A. Paxton
2050317 Andrew J. Correll, Jr.
2050318 Jimmie D. Journette
2050319 Leon T. McGhee
2050320 Anneliese Stein
2050321 Cleatis R. Sisson, et ux
2050322 4-R Enterprises
2050323 Darrell R. Nelson
Total Pair Market Value: $510~350.00
£o~o$o~ ~
2
August 14, 1986
File #60-72-305
Mr. Joel ~I. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28292, amending and reor-
daining certain sections of the 1986-87 General Fund
Appropriation Ordinance, to provide for the appropriation of
funds received from the United States Department of Agriculture
to the Crisis Intervention Center, Juvenile Probation House, and
Juvenile Detentinn Home, to be used for their respective food
service programs, which ()rdinance was adopted by the Council of
the City of RoanoKe at a regular meeting held on Monday, August
11, 1986.
Si ncer ely,
Mary F. Parker, CMC
City Clerk
MFP:se
E~lc o
cc: Mr
Mr
Mr
Ms
Mr
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Ritchie, Director of Human Resources
Jack E. Trent, Manager, Juvenile Probation House
Andrea B. Krochalis, Manager, Crisis Intervention Center
Robert F. Hyatt, Manager, Juvenile Detention Home
Roorn456 Munlci~:~alBuildlng 215 ~urch Avenue, S.W. Roanc:~e, Vlrglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28292.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 General Fund Appropriation Ordinance, and providing for an
emergency.
~EREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 General Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety $21,224,347
Juvenile Detention Home (1) ....................... 529,493
Juvenile Probation House (2) ...................... 269,630
Crisis Intervention Center (3) .................... 306,856
Revenue
Grants-in-Aid Commonwealth $44,322,599
Other Categorical Aid (4-6) ....................... 10,754,786
(1) Expend. Tool
& Equip.
(2) Expend. Tool
& Equip.
(3) Expend. Tool
& Equip.
(4) Juvenile
Detention
(5) Juvenile
Probation
(6) Crisis
Interv.
(A001-054-3320-2035) $2,597
(A001-054-3350-2035) 921
(A001-054-3360-2035) 1,289
(R001-020-1234-0654) 2,597
(R001-020-1234-0653) 921
(R001-020-1234-0655) 1,289
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
The Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
August 11, 1986
Members of Council
Subject: Funds from the United States
Department of Agriculture
I. BACKGROUND
A. City of Roanoke had previously received funds on a reimbursement
basis from the United States Department of Agriculture (USDA),
II.
through the Virginia Department of Corrections, to purchase
food service equipment for the Crisis Intervention Center (Sanc-
tuary), Juvenile Probation House (Youth Haven), and Juvenile
Detention Home.
CURRENT SITUATION
A. USDA funds for fiscal year 1985-86 have been received by the
Bo
City of Roanoke for the facilities, as follows:
1. Crisis Intervention Center - $ 1,289.00
2. Juvenile Probation House 921.00
3. Juvenile Detention Home 2,597.00
Total - $ 4,807.00
USDA funds usage regulations require the funds to be used for:
1. Food costs;
2. Labor costs of food service workers;
3. Equipment and repairs.
USDA requirements for record keeping are:
1. Monies are to be kept in a separate account and
be combined with State or local funds;
Detailed records are to be
made against the funds;
Each facility is to maintain
expenditures and also make
Department of Corrections.
cannot
kept for all expenditures
inventory lists of equipment
semi-annual reports to the
III.
IV.
ISSUES
A. Budget
B.
2
Needs of Food Service Program
C. Time
ALTERNATIVES
A. Appropriate the USDA funds to the Crisis
Intervention Center,
Juvenile Probation House, and Juvenile Detention Home.
1. Budget Ail funds have been received by the City. No
local funds are required.
2. Needs of Food Service Program The facility may use
the funds to improve their respective food service programs
and equipment and to offset local costs of food service
personnel.
3. Time - Funds must be spent in the current fiscal year
or carried over into the next fiscal year budget of
the respective departments.
Do not appropriate the USDA funds to the Crisis Intervention
Center, Juvenile Probation House, and Juvenile Detention Home.
Vo
1. Budget - Funds already received will have to be returned
to the USDA.
2. Needs of Food Service Program Facilities could not
upgrade their food service program and equipment. Emergency
needs of the facilities would have to come from local
funds or existing budgets.
3. Time Time would no longer be a consideration since
funds would be returned.
RECOMMENDATION
A. Appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Home (Alternative
A).
2o
-3-
Crisis Intervention Center - Revenue Account Number
001-020-1234-0655
$1,289.00 to Account Appropriation No. 001-054-3360-2035
Juvenile Probation House - Revenue Account No.
001-020-1234-0653
$ 921.00 to Account Appropriation No. 001-054-3350-2035
Juvenile Detention Home - Revenue Account No.
001-020-1234-0654
$2,597.00 to Account Appropriation No. 001-054-3320-2035
TOTAL Revenue and Appropriations
$4,807.00
JDR:RFH:bn
CC: City Attorney
Finance Director
Jack Trent
Annie Krochalis
J. D. Ritchie
R. F. Hyatt
Respectfully submitted,
W. Robert Herbert
City Manager
August 14, 1986
File #468B
The Honorable Alan H. Brittle
Chairman
Roanoke County Board of Supervisors
P. O. Box 3800
Roanoke, Virginia 24015
Dear Mr. Brittle:
I am enclosing copy of Resolution No. 28293, expressing the City
of Roanoke's desire to participate in the Spring Hollow Regional
Water Supply Facility, upon certain terms and conditions, which
Pesolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mr. Elmer C. Hodge, Jr.,
P. O. Box 3800, Roanoke,
Roanoke County Administrator,
Virginia 24015
Room456 MunicipalBuildlng 2150~urchAve~ue, S.W.l~x:lno~e, VIr~inla24011 (703)981.254~1
August 14, 1986
File #468B
The Honorable James E.
Mayor, City of Salem
P. O. Box 86g
Salem, Virginia 24153
Taliaferro
Dear Mayor Taliaferro:
I am enclosing copy of Resolution No. 28293, exprnssing the City
of Roanoke's desire to participate in the Spring Hollow Regional
Water Supply Facility, upon certain terms and conditions, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 11, lg86.
Si ncerel y,
MFP:se
Enc.
cc: Mr. Hilliam J. Paxton,
Salem, Virginia 24153
Mary F. Parker, CMC
City Clerk
Jr., City Manager, p. O. Box 869,
Room 456 Munlcipol Building 2t 5 Church A,~nue, S.W. Roanoke, Virginia 240t I (703) 98t-254~
August 14, 1986
File #468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of ~esolution No. 28293, expressing the City
of Roanoke's desire to participate in the Spring Hollow Regional
Water Supply Facility, upon certain terms and conditions, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 11, 1986.
Sincerely,
MFP:se
Eric o
Mary F. Parker, CMC
City C1 erk
cc: Mr. Kit B. Kiser, Director of Utilities and Operations Mr. M. Craig Sluss, Manager, Water Production
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municipal I~ildlng 215 (~urch Avenue, S.W. Roanc~e, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF ~i~IE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28293.
A RESOLUTION expressing the City of Roanoke's desire to par-
ticipate in the Spring Hollow Regional Water Supply ~acility,
upon certain terms and conditions.
WHEREAS, the City of Roanoke has been asked to express its
intentions with regard to development of the Spring Hollow
Regional Water Supply Facility.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council hereby endorses the concept of
developing a regional 18 MGD safe yield raw water withdrawal and
storage facility at Spring Hollow and hereby expresses its intent
to participate in the development of said project as set forth in
report of the Water Resources Committee to this Council dated
August 11, 1986, subject to final negotiation and approval by
this Council of the terms and conditions of a proposed ~lti-
jurisdictional agreement for said project.
BE IT FURTHER RESOLVED that the City Clerk is directed to
forward a copy of this resolution to Allen H. Brittle, Chairman,
Roanoke County Board of Supervisors, and the Honorable James E.
Taliaferro, Mayor of the City of Salem.
AR~I'EST:
City Clerk
Roanoke, Virginia
August 11, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Regional Water Supply Development for the Roanoke Valley
Your Water Resources Committee considered the attached staff report
and reviewed a presentation by Hayes, Seay, Mattern & Mattern during the
Committee's July 28, 1986 meeting. Hayes, Seay, Mattern & Mattern is the
Engineering firm employed by Roanoke County to design the proposed West
County Raw Water Facility, hereafter called the Spring Hollow Reservoir.
Your Committee recommends that City Council concur with the staff
recommendation and by resolution inform Roanoke County and the City of
Salem that the City of Roanoke intends to participate in the development
of an expandable 18 million gallons per day safe yield (in conjunction
with the Roanoke River) raw water withdrawal and storage facility at
Spring Hollow subject to:
1. The scope and participation being as outlined in the
staff report, and
2. The final terms and conditions of a proposed multi-
jurisdictional contractual agreement being subject
to approval of Roanoke City Council.
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
cc: City Manager
City Attorney
Director of Finance
Roanoke County Administrator
Salem City Manager
INTERDEPARTMENT COMMUNICATION
DATE:
TO:
FROM:
July 18, 1986
Mrs. Bowlqs~M~mbers, Water Resources Committee thru
Subject: Regional Water Supply Development for the Roanoke
Valley
Back~round:
Attached is a back~round statement and confidential copy of the
last draft contract between the Valley governments.
$16,000,000 bond issue referendum was announced by Roanoke County
on June 24, 1986 to finance the County's share of the develop-
ment of a source of raw water supply in western Roanoke County
for the Roanoke Valley.
Cits intention to participate has been requested by Roanoke
County by letter dated June 26, 1986 from Chairman Brittle to
Mayor Taylor. A copy of that letter is attached.
Size of the impoundment facilits needed to meet the projected
Valley's water needs in the year 2040 has been projected as one
which acting in concert with the Roanoke River would provide a
safe yield of 29 million gallons a day (MGD). The 29 MGD dam
project would have a maximum depth of 213 feet and cost approxi-
mately $32,000,000. This facility would store 3,605,000,000 gallons
which equates to 110 days supply under projected worst drought
conditions for the additional Valley water supply needs in the year
2040.
The 29 MGD safe yield assumes a withdrawal permit condition as
approved by the State Water Control Board (SWCB). All further
discussions are based on the SWCB permit. The safe yield may
be less, perhaps considerably, depending on ultimate permit
conditions that may be approved by the Corps of Engineers (COE).
Optional project size would provide a phased impoundment project
of 18 MGD safe yield dam initially, expandable at a later date to
29 MGD. This 18 MGD safe yield size project would cost an esti-
mated $26,000,000 and have a maximum depth of 165 feet.
Page 2
II.
Eo
Full project cost for raw water source development, treatment plant
expansion and/or new treatment plant constructio~ and interconnect
points with necessary pumping stations to meet Valley water supply
needs through the year 2040 is currently estimated at $55,000,000.
Pipe line construction would be an additional cost. City of Roa-
noke's share of those costs would be approximately $11,000,000.
F. Recommended project has the following characteristics:
1. Size - 18 MGD safe yield expandable.
2. Type dam - Rock and earth filled having either an imperme-
able clay or concrete core.
Treatment - Costs of which are not part of initial project -
by expansion of City of Salem Glenvar filter plant and/or
construction of a new filter plant at the reservoir site.
Treatment and distribution - Cost would be shared, when
needed, by formula(s) developed in a separate future con-
tract. The City/County 1979 bulk water contract would
remain unchanged. Water provided from this new source
would be by separate formula(s). Each party would pay
cost for either raw water source development and oper-
ation, treatment plant expansion/construction and oper-
ation, and distribution facilities construction/operation
with a use of money return on investment factor of 1.15
built into the formula.
City of Roanoke's cost of the recommended initial project of an
18 MGD safe yield expandable raw water supply is estimated at
13.34 percent of $26,000,000 or $3,468,400. Use $3,500,000 for
estimating purposes. Payments would be made as costs are in-
curred on a progress basis over the 4+ year project period.
Leakage is a concern that has been investigated, primarily at a
spring site located in the reservoir area. Estimates are that
leakage with the area ungrouted would be in the 2 MGD range but
after placement of a grout curtain the leakage would be reduced
to a 0.25 to 0.50 MGD range. Cost of grouting is estimated as
part of and included in the above identified costs.
City of Roanoke water from the new raw water source would be
released to the river or, perhaps, eventually piped to City of
Salem, for pickup, treatment and transported to the City of
Roanoke. Cost would be by formula to be developed or by exist-
ing/emergency contract agreement with Salem. The City's water
could, depending on future contract negotiations, be treated
and transported by Roanoke County.
Current situation evolves around a response to the question from Roanoke
County of the City's intention to participate.
City's interest in developing and promoting a reasonable quantity
of water for sanitary, fire suppression and economic development
purposes in the Valley is long-standing.
Page 3
Bo
Co
Do
Resolution No. 26713, dated October 3, 1983, expresses Council's
intention to participate in a 30 MGD safe yield water supply de-
velopment project.
City's need for an additional source of water supply is not pro-
jected to be urgent until the 2030 era. To reach that point in
time, however, assumes there would be times of drought when Car-
vins Cove reservoir would be completely emptS.
Now is the time to get involved in an expandable new source of
water supply for the Valley. Roanoke River is the best source of
supply in the Valley (with Back Creek being second). The City
should consider participating in this major Valley water supply
source of development.
New source or facility development is required, or development
planning initiated, when an existing source or facility reached
80% capacity for 3 consecutive months. May, June and July, 1986
has resulted in the City of Roanoke reaching 70.5% of our source
capacity and 75.0% of our treatment capacity. Expansion of Car-
vins Cove Filter Plant at an estimated cost of $2,000,000 maS be
required within 5 years. See attached State Wa~tions
excerpt.
F. Funding options:
1. Facts:
a. Need $3,500,000 payable over four (4) or more years.
bo
Water Fund is projected to have between $2,000,000 and
$2,500,000 in reserve with the close of books as of
June 30, 1986 adjusted to fund projects already autho-
rized. These projects include the Round Hill Pumping
Station, Salem Interconnect Pumping Station, and the
220 South Water Project. An average estimate of
$2,250~000 reserve balance will be used henceforth.
Annual expenditures in recent years have equaled annual
revenues over a 3 - 4 year average. The reserve is
used to fund cash flow in off or down years, to meet
emergencies, to help the economic development effort
and to meet rising costs until adjustments are made in
the revenue base.
c. Current debt service payments in the amount of $200,000
annually will be paid off in 1991.
2. Options:
Use $2,250,000 reserve and increase water rates by 6%
on date contract is signed with Roanoke County and an
additional 6% 12 months later. Water rate increase
would produce $1,134,000 by the end of four (4) full
years and should remain in effect to recover a con-
tingency fund and to offset cost fluctuations. Average
consumer bill would increase by almost 50C/month Ur
$6.00 per sear after second adjustment.
Page 4
Co
eo
It is specifically noted that any agreement between
Roanoke City and Roanoke County wilt likely be a three
party agreement including the City of Salem. This re-
port is written with the unaffirmed assumption that the
City of Salem will participate in the Valley water sup-
ply source development.
Use $1,799,000 of reserve and raise water rates over two
years to reflect a 76¢ per month increase in a typical
residential water bill by increasing all rates by 9% on
the date a contract is signed and an additional 9% in
12 months. Resulting increase would produce $1,701,000
in four (4) full years. This would leave ~-4~,000 i~--
the contingency reserve fund for emergencies, cash ~low,
economic development and to be a start toward funds
needed for Carvins Cove Filter Plant expansion. Addi-
tional reserve funds should be obtained before that
expansion.
Provide for a $3,500,000 bond issue over a 15-year period.
Assume 8% interest rates. Annual payments would require
$598,570. Initial expense of setting up the bond issue
would be approximately $200,000 and would come from the
current retained earnings. The remaining $2,050,000 in
retained earnings would remain intact to offset rising
cost, cash flow, emergencies or future capital projects.
Water rates would need to increase bS 22% until 1991 at
which time, depending on inflation, consideration could
be given to an 8% reduction.
Use the $2,250,000 reserve and have a $1,250,000 bond
issue. Expense of approximately $200,000 to sell bonds
makes this option impractical. This option also would
delete Water Fund reserves and not provide any recovery
mechanism except deletion of routine capital expendi-
tures for new and replacement water lines, services, and
hydrants.
Raise water rates to produce $3,500,000 over 4 sears and
leave the current reserves intact for emergencies and to
ward off future inflation. Rates would need to raise
some combination similar to:
12% on date contract is signed
additional 12% within 12 months
additional 12% within 12 months
additional 12% within 12 months
Decision would be made at the end of the 48 month
period on the amount of a rate reduction at that
time.
Page 5
Sunset prov~iisions on any rate increase to insure those
rates revert back to previous amounts upon attainment
of project funding and contingency fund re-establish-
ment is an option that you will probably wish to
consider.
3. Fundin§ option chosen should be carefully considered. Decision
should be made at the time of authorization of execution of
future contracts with the City of Salem and Roanoke County.
Specific report dealing with amounts and dates will be sub-
mitted at the time of a report recommending approval of a
contract with Roanoke County. Some items of that potential
contract are still being negotiated. All items of any con-
tract are, of course, only approved and agreeable once
Council has approved and authorized the contract.
III. Issues in order of consideration are:
A. Valley water supply need~
B. City water supply needs
C. Timing
D. Cost
E. Funding
IV. Alternatives:
Water Resources Committee recommend to City Council that Roanok,,
County and the City of Salem be notified that Roanoke City intends,
to participate in the development of an expandable 18 MGD water-
supply project at the West County reservoir site subject to final
approval of the terms and conditions of a contract for that pro-
ject development and assuming the City of Salem is also a project
participant.
1. Valle,/ water supply need~ for a new source of water
1995 can be met.
2. City water supply needs for an additional source of water
in times of severe drought but not later than 2030 will
be met. City can only meet its intermediate needs in
the years of 1995 - 2020 if there is another source to
augment the needs of the citizens of the other Valley
governments. Hopefully, our participation will help
insure that a new source is developed as soon as possible.
3, Timing for a new source of water development for the Valley
is immediate. The City will have the opportunity to be part
of that project to meet our future City citizen needs.
Page 6
4. Cost to the City of this phase of the project is estimated
at ~2,500~000. Future project costs of filter plant ex-
pansion and reservoir expansion will better be given at
those future dates when the City needs those projects.
5. Funding can be by one of the options previously identified.
Council should consider these options. A decision on the
method of funding should be made at the time of authoriza-
tion to execute an agreement with Roanoke County and the
City of Salem.
Water Resources Committee recommend to City Council that the City
not participate in the initial development of the West County
water supply development but express its intention of possibly
participating in a future expansion.
Valley water needs for the immediate future will be
met but future needs could be compromised since it is
likely Roanoke County could not afford to construct
an expandable reservoir project, sufficient to meet
future Valley needs, by itself.
City water supply needs during period of extreme
drought or for the distant future will likely be
compromised.
Timin~ would not be optimum.
Cost to the City in terms of dollars now would be
zero. Future costs or loss of ability is difficult
to quantify.
Co
5. Funding would be a moot issue for the immediate future.
Water Resources Committee recommend to City Council that the Cit~
not participate, in the West County water supply development.
1. V~lley water needs can only be met if Roanoke County and/
or with the City of Salem proceed with an expandable
reservoir project.
City water needs for the future or in periods of extreme
drought would likely be compromised.
Timin~ for meeting future City water supply needs is not
optimized.
4. Cost is a moot issue.
5. Funding is a moot issue.
Recommendation: Water Resources Committee recommend in accordance with
Alternative "A" that City Council-notify Roanoke Coun~--and the Ci~jof
Salem in the form of a resolution or other suitable statement of the
Page 7
City of Roanoke's intention to participate with those two localities
in the development of the West County water supply development by pay-
ing 13.34% of the cost of construction and construction related cost
in return for 13.34% of the project capacity and subject to the final
terms and conditions of an intergovernmental agreement for the project.
KBK:afm
Attachments
CC:
Councilman James O. Trout
Councilman David A. Bowers
Mr. Elmer C. Hodge, Jr.
Mr. William J. Paxton, Jr.
~ ~ATER SUPPLY DEVELOPHENT
VII.
VIII.
1959 report prepared by the City identified several water
supply sources in order of preference. The first three
were:
A. Tinker Creek Diversion Tunnel
B. Catawba Creek Diversion Tunnel
C. Back Creek
II. Tinker Creek Diversion Tunnel - Completed by City in 1966.
III. Catawba Creek Diversion Tunnel Completed by City in 1973.
IV. Staff planning for Back Creek Development began in 1975.
V. Back Creek Development announced by City, June, 1976.
VI. County opposition to City developmen~ of Back Creek put
project on delay status. County also applied to State for
a 2 MGD direct withdrawal permit from Back Creek.
Annexation of 1976 did not help relationships because of
sewer serfs and water waifs.
IX.
Xo
XI.
XII.
Water and sewer agreement of 1979 states premise that City
would serve the City and County would ser~e County but that
City would sell bulk surplus water to County.
Back Creek Task Force set-up between City and County
representatives late 1979 or early 1980. A meeting was
held March 11, 1980 in the County Administration Conference
Room.
Joint meeting of Valley Water Resources Committees on
November 198I discussed the water supply problems and
various plans.
Chief Administration of each 4 local governments assigned
task on January 31, 1982 to study and reco~m~end a solution
to the water supply problem serving the Valley.
Joint report in September 1983 from Administrators to elected
officials presented the concept of the West County Pump
Storage development to the public and elected officials.
Elected officials informally and within next month formally
appointed Chief Administrator to negotiate a development/
operational agreement. Target date for Administrators to
present draft agreement was December 15, 1983.
Page 2
XIII.
XIV.
XV.
Negotiators still in process for joint valley raw water
development with last meeting having taken place on June
4, 1986. Attached is a confidential copy of a draft con-
tract with three current areas of disagreement underlined.
Other A~reement:
Salem and City of Roanoke have authorized an agreement
between the two cities for more temporary and one perma-
nent interconnect points between their respective water
systems. City Council approved the agreement December
3, 1984. City/City negotiations of agreement terms took
less than 30 minutes.
City has been trying to develop or participate in the
development of another water supply for the Valley for
the past decade - 1975 thru 1985.
The Honorable Noel C. Iaylor
Mayor, City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
Dear Mayor Taylor:
RE REGIONAL WATER SUPPLY
On June 24, 1986, the Board of Supervisors approved a November
bond referendum of $16 million dollars for the County's share' of
the construction of a regional water supply in western Roanoke
County.
At that time, the Board emphasized their desire that this be a
regional project, and the hope that the Cities of Roanoke and
Salem would participate. Our past discussions indicate both
cities are interested in a regional project to serve the water
needs of the entire Valley.
The Board also acknowledged the necessity to proceed as quickly
as possible to finalize the comanitments of the Cities of Roanoke
and Salem in order that the County may prepare the bond package
for the November referendum. Therefore, I would appreciate a
response from Roanoke City within 60 days as to your intention of
participating in this important regional project.
The County staff and our consultants, Hayes, Seay, Mattern &
Mattern are available to make a presentation to your staff and
"= ~ prcvide all the
information regarding the results of the site feasibility study5
which was recently completed. Please let me know if we may be of
any other assistance to you.
· Sincerely,
Alan H. Brittle, Chairm~n
Roanoke County Board of Supervisors
AHB/mha
CC: W. Robert Herbert, Roanoke City Manager
Commonwealth of Virginia/State Board of Health
Waterworks Regulations
February 1, 1982
Copies of the Regulations, as amended, may be obtained from the Bureau of Water Supply
Engineering, Department of Health, 109 Governor St. Richmond, Va. 23219 or from any of
the Regional Offices listed in Appendix C.
5.06.03 Waterworks utilizing groundwater as a water supply will be required to disinfect if a
sanitary survey reveals a potential source of contamination and/or if the water fails to meet
the bacteriological quality standards set forth in Section 4.00 of these Regulations.
5.07 Acceptable Operating Practlcee
5.07.01 General---This section is not intended to be all inclusive but reflects the concern for
the public health significance of certain practices related to treatment plant operation.
5.07.02 Waterworks designed for bacteria and turbidity removal shall not be operated
without adequate chemical coagulation.
5.07.03 Waterworks utilizing filtration in the treatment process shall not vary the rate of
filtration through any single filtering unit above its design capacity.
5.07.04 Filtering units equipped with re-wash facilities shall not be returned to service after
backwashing until being thoroughly re-washed.
5.07.05 All waterworks shall provide a minimum working pressure of 20 psi at all service
connections.
5.08 Waterworks Expansion
5.08.01 At such time as the water production of a community waterworks reaches 80
percent of the rated capacity of the waterworks for any consecutive three-month pedod, the
owner shall cause plans and specifications to be developed for expansion of the waterworks
to include a schedule for construction; however, if it can be shown by the owner that growth
within the sen/ice area is limited and will not exceed the rated capacity of the waterworks or if
unusual transient conditions caused production to reach the 80 percent level, preparation of
plans and specifications for expansion will no longer be required.
5.08.02 All waterworks shall provide metedng of total water production.
5.09 Reporting
5.09.01 The results of any required monitoring activity shall be reported by the waterworks
owner to the appropriate Regional Office no later than the loth day of the month following the
month during which the tests were taken.
5.09.02 It shall be the duty and responsibility of an owner to report to the appropriate
Regional Office in the most expeditious manner (usually by telephone) under the foilowing
circumstances. If it is done by telephone a confirming report shall be mailed as soon as
practical.
a. When a bacteriological examination shows a check sample is required (see Subsection
4.05.03), a report shall be made within 48 hours.
b. When chlodne residual is permitted to be substituted in lieu of coliform examination the
owner shall report within 48 hours the lack of chlorine residual as required by Subsection
4,04.01 c5.
c, When the daily average of turbidity testing exceeds 5 TU a report shall be made within 48
hours.
d. When_a maximum contaminant level of an inorganic or organic chemical is exceeded for a
single sample the owner shall report same within 7 days.
e. When the average value of samples collected pursuant to Subsection 4.08 exceeds the
maximum contaminant level of any organic or inorganic chemical the owner shall report same
within 48 hours.
f. When the maximum contaminant level for radionuclides has been exceeded as deter-
mined by Table 4.4, the results shall be reported within 48 hours.
g. The waterworks owner shall report to the appropriate Regional Office within 48 hours the
failure to comply with the monitoring requirements of these Regulations.
5-4
C~Ice c~ ~ne O~ ~
August 15, 1986
File #2-27
Mr. Tommy Joe Williams
Attorney
110 Church Avenue, S. W.
Suite 302
Roanoke, Virginia 24011
Dear ~r. Williams:
I am enclosing copy of Ordinance No. 28297, accepting your offer
to sell and convey to the City a parcel of property on Dogwood
Lane, S. W., bearing Official Tax No. 1390216, known as Lot 4,
Subdivision for Tommy Joe and Kathy Ann Williams, for t~e cas~
sum of $8,500.0N, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric o
CC:
Mr. W. Robert Herbert, City Manager
Mr Wilburn C. Dibling, Jr., City Attorney
i~r Joel ~i. Schlanger, Director of Finance
Mr Kit ~. Kiser, Director of Utilities and (lperations
Mr Steven L. ~alker, Manager, Sewage Treatment Plant
Mr William F. Clark, Oir~ctor of Public Works
Mr Charles M. Huffine, City Engineer
Nr Richard V. Hamilton, Right-of-Way Agent
Ms. Deborah J. Moses, Chief, Bi~ngs and Collectio~
*Added to carbon copi~ on Novemb~ 16, 1987.
Room456 MunicipalBulldlng 215C~urchAve~ue, S.W.l~oonoke, Vlrglnla24011 (703)981-2..%41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28297.
AN ORDINANCE providing for the City's acquisition of certain
property on Dogwood Lane, S.¥~., bearing Gfficial Tax No. 1390216,
in the City of Roanoke, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that.
1. The offer of Tommy Joe and Kathy Ann Williams to sell
and convey to the City a parcel of property on Dogwood Lane,
S.W., bearing Official Tax No. 1390216, known as Lot 4,
Subdivision for Tommy Joe & Kathy Ann Williams, and containing a
sewage pumping station, for the cash sum of $8,500.00, be and is
hereby ACCEPTED.
2. Upon delivery to the City of a good and sufficient deed
of conveyance granting and conveying to the City the fee simple
title to the aforesaid land, free and clear of all encumbrances
and material title objections, and containing General ¥{arranty
and Modern English covenants of title on behalf of the Grantor,
such deed to be in form approved by the City Attorney, the proper
City officials shall be, and are hereby authorized to deliver to
such person or persons as are certified by the City Attorney to
be entitled thereto, the $8,500.00 purchase price, less any
amount properly due and owing by said Grantor as the result of
the sale of such property.
3. In order to provide for the Usual daily operation of the
municipal government, an emergency is deemed to exist, and tnis
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
August 15, 1986
File #2-27-60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear fir. Schlanger:
I am attaching copy of Ordinance No. 28296, amending and reor-
daining certain sections of the 1986-87 Sewage Treatment Fund
Appropriation Ordinance, to provide for the transfer of $9000.00
in Connection with the acquisition of certain property on Dogwood
Lane, S. W., being Lot 4, Subdivision from Tommy Joe and Kathy
Ann Williams, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
Sincerely,
Mary F. Parker, CIiC
City Clerk
MFP:se
Enc o
cc:
Mr. Tommy Joe Williams, Attorney, 110 Church Avenue, S.
Suite 302, Roanoke, Virginia 24011
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Halker, Manager, Sewage Treatment Plant
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Right-of-Way Agent
Room 456 Municipal Building 215 O'~urch Avenue, S.W. Roonoke, Virginia 2401 t (703) 981-254"1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ilth day of August, 1986.
No. 28296.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Sewage Treatment Fund Appropriation Ordinance, and pro-
viding for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of'the 1986-87 Sewage Treatment
Fund Appropriation Ordinance be, and the same are hereby, amended
and reordained, to read as follows, in part:
Appropriations
Capital Outlay from Revenue
Capital Outlay - Miscellaneous
Land Acquisition Dogwood Lane
Construction (1)..
(2) ................
(1) Const. of
Structures
(2) Approp. from
General Rev.
(A003-056-3175-9060) $(9,000)
(A003-056-8422-9003) 9,000
$1,817,351
98,826
9,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, ¥irginia
August 11, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Land Acquisition, Dogwood Lane, S.W., Sewerage
Pumping Station
The attached staff report was considered by your Water Resources
Committee on July 28, 1986. The Committee recommends that Council:
1. Acquire Lot 4, Subdivision from Tommy Joe & Kathy Ann
Williams for $8,500.00 in accordance with the attached
staff report;
2. Transfer $8,500.00 land price plus $500.00 miscellaneous
legal costs for a total of $9,000.00 from Miscellaneous
Construction Projects, Sewer Fund to an account to be
established by the Director of Finance designated Land
Acquisition, Dogwood Lane; and
3. Authorize the City Attorney to prepare the legal documen-
tation to complete transfer title of the lot to the City.
Respectfully submitted,
E?.~et' h~~° J~
ETB:KBK:afm
T. Bowles, Chairman
Water Resources Committee
Attachment
CC:
City Manager
City Attorney
Director of Finance
Mr. & Mrs. Tommy Joe Williams
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
July 10, 1986
_~_~mbe~, Water Resources Committee
Mr. Kiser thru M~rt
Land Acquisition
Dogwood Lane, S.W.
Sewerage Pumping Station
III.
I. Background:
A. Sewage pumping station on Dogwood Lane, S.W. was acquired by
the City through the 1967 Annexation.
Pumps occasionally stop up resulting in short-term sewage
overflows onto adjacent property on the south side of Dogwood
Lane, S.W.
Tommy Joe & Kathy Ann Williams subdivided a 4.3109 acre
tract on the south side of Dogwood Lane, S.W. into four (4)
residential lots on May 30, 1985.
II. Current Situation:
Sewage pumpin~ station is located in the front of Lot 4 (see
map) and infrequent overflows caused by pump control malfunc-
tion are onto and across (front to rear) portions of that
lot.
Mr. & Mrs. Williams have reservations about selling Lot 4 for
residential use when it has the potential for exposing future
residents to raw sewage overflows.
Lot 4, containing 1.0833 acres, has been offered for sale to
the City by the Williams' for $8,500.00 (see attached
letter).
D. City needs additional land arem at the location to construct
an overflow septic tank and drain field.
A. Timing
B. Cost to City
C. Protection of the Public
Page 2
IV. Alternatives:
Recommend to City Council that it authorize the appropriate
City officials to acquire Lot 4, Subdivision for Tommy Joe &
Kathy Ann Williams, for $8,500.00.
Timin~ to permit the City to meet the property owner's
deadline of August 15, 1986, for accepting their offer
is met.
Cost to City is $8~500.00 plus approximately $500.00
associated costs for a total of $9,000.00. Funding is
available in the Sewage Fund in Account Number
003-056-8406-9060, Miscellaneous Construction Projects.
Protection of public from potential for occasional raw
sewage overflows is enhanced.
Do not recommend to City Council that it acquire the lot.
1. Timin~ to meet owner's deadline for accepting offer is
not met.
2. Cost to City is zero.
3. Protection of public from occasional raw sewage spills
not enhanced.
V. Recommendation: Commission recommend to City Council that it:
A. ~cquire Lot 4, Subdivision for Tommy Joe & Kathy Ann Williams
for ~8,500.00 in accordance with Alternative "A";
Transfer $8,500.00 land price plus $500.00 miscellaneous
legal costs for a total of $9~000.00 from Miscellaneous
Construction Projects, Sewe~ Fund to an account to be
established by the Director of Finance designated Land
Acquisition, Dogwood Lane;
Authorize the City Attorney to prepare the legal documen-
tation to complete transfer title of the lot to the City.
KBK/RVH/mm
Attachments
cc:
City Attorney
Director of Finance
Mr. & Mrs. Tommy Joe Williams
TOMMY JOE WILLIAMS
June 19,
1986
Mr. Kit B. Kiser
Director of Utilities and Operations
Municipal Building
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mr. Kiser:
You and I spoke on June 18, 1986 about the possibility
of the City acquiring Lot Number 4 of my four lot subdivision,
a survey of which I have enclosed. The survey is dated May
30, 1985 by Jack G. Bess.
You will note that on Lot 4 there is a pump station.
The City of Roanoke presently operates that pump station and
has to inspect it daily. Occasionally, there is an overflow
which flows on top of the land into the 15 foot drainage
easement which is on the right hand side of the lot.
The City has several alternatives, some of which are
much more expensive than others. The City could dismantle
the pump station altogether and run some kind of line clear
across my property to the interstate. This would probably
be tremendously expensive. The City could also put in an
underground pump station and arrange for some kind of septic
field, but this would require more land. There may be
other alternatives of which I am not aware.
It occurred to me that if I were to sell Lot 4 to the
City, the City would have ample room in which to put a
septic field. If I were to sell it, the City would have to
understand that Old Garrett Road is in fact an easement for
the benefit of the people who live at the end of that property.
It is indeed the only way they have to get into their property.
The water line easement has been abandoned which shows
across Lot 4 and the City need not worry about it.
In my opinion, if the City were to buy Lot 4, it would
benefit the pump station. If the City ever dismantled the
pump station, it would have a lot which would be easily
Mr. Kit B. Kiser
Page 2
June 19, 1986
marketable (since the pump would be gone). This lot, in my
opinion, without the pump station is worth at least $15,000.00.
Since the pump station is there, I doubt that it is worth
much more than $10,000.00. It is currently appraised at
$7,500.00 although the initial appraisal for this lot was
$15,000.00.
I have tried to market this lot at $10,000.00 and I
have had a good deal of interest. Nevertheless, I would be
willing to sell this lot to the City for $8,500.00 (a com-
promise between $10,000.00 and the $7,500.00 appraised
value) if the City could use it in clearing the problem with
the sewage Overflow.
I will candidly admit that I have an interest in seeing
that this problem is remedied. I have sold both Lots 1 and
3 and I myself am building on Lot 2. I do not think that
the pump station Overflow is an immediate danger to any of
these three lots, however, I do feel a responsibility to
those I have sold these lots to, and to my own family, to
assist the City in curing this problem. In addition, I do
not feel entirely comfortable in selling Lot 4 to someone
with this problem existing unless, of course I sold it to
the City. ,
I am, therefore, in this letter, offering to sell Lot 4
to the City for $8,500.00. I do not wish to put the City
under any particular time restraints, but for the purposes
of this offer, I make it subject to the restriction that
this offer expires on August 15, 1986 unless, in writing, I
extend the time. Since my wife also owns this lot, I have
had her sign this letter as well.
If there are any other steps I need to take in helping
the City with this problem, or if there is anything I can do
to help anyone, please let me know.
Very truly yours,
T°mmy ~Joe Williams
TJW/cwh:26231/5234
~ath,~iltiams ' ' ~
Enclosure
7Z OO ~!
001
"4
q
OW~:e o~ ~he O~y Oet~
August 15, 1986
File #102
H & S Construction Company, Inc.
P. O. Box 6226
Roanoke, Virginia 241)17
Gentlemen:
I am enclosing copy of Ordinance No. 28302, accepting your pro-
posal for construction of Fifth Street Bridge improvements, in
the total amount of $78,080.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Honday, August 11, 1986.
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
Enco
cc: Hr. I~. Robert Herbert, City Manager
Mr. ~ilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Horks
Mr. Charles M. Huffine, City Engineer
Mr. Robert K. Bengtson, Traffic Engineer
Mrs. Delores Irving, Construction Cost Technician
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Vlrglnlo 24011 (703) 981-2541
Au§ust 15, 198~
File g102
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
Allegheny Construction Co.,
2920 Nicholas Avenue, N. E.
Roanoke, Vir§inia 24012
Inc.
Gentlemen:
I am enclosing copy of Ordinance No. 28302, accepting the pro-
posal of H & S Construction Company for construction of Fifth
Street Bridge improvements, in the total amount of $78,080.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 11, 1986.
On behalf of the Council, I would like to express appreciation to
you for submitting your proposal for construction of Fifth Street
Bridge improvements.
Sincerely,
Mary F. Parker, CMC
City Clerk
HFP:se
Enc.
Room 456 Mun,'cipol Building 215 O~urch Av~'~ue, S.W. Roanoke, Virginia 240t I (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of August, 1986.
VIRGINIA,
No. 28302.
AN ORDINANCE accepting the bid of H & S Construction Company for
construction of Fifth Street Bridge improvements, upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council
of the City of Roanoke as follows:
1. The bid of H & S Construction Company made to the City in the
total amount of $78,080.00 for construction of Fifth Street Bridge
improvements, such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract docu-
ments offered said bidder, which bid is on file in the Office of the
City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its
tions made therefor,
by the City Attorney,
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
proposal made therefor and the City's specifica-
said contract to be in such form as is approved
and the cost of said work to be paid for out of
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the Usua! daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City C1 e rl~.
Or, ce ~ the City Oe~
August 15, 1986
File #60-102
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance Ho. 28301, amending and reor-
daining certain sections of the 1986-87 Water Funo Appropriation
Ordinance, to provide for the appropriation and transfer of funds
in connection with the award of a contract to H & S Construction
Company for rehabilitation of the Fifth Street Bridge over N & W
Railway, which Ordinance was aOopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 11, 1986.
Sincerely,
tqary F. Parker, CI1C
CiTy Clerk
~lFP:se
Enc.
cc: ?,r.
PI r.
U. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. Hilliam F. Clark, Director of Public Works
Mr. Charles M. Uuffine, City Engineer
Mr. Robert K. Bengtson, Traffic Engineer
Mrs. Delores Irving, Construction Cost Technician
Room456 MunlcipalBulldlng 215(D'~urchAve~ue, S.W. Roanc~e, Vlrglnla2.,~1011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28301.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Water Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke,
exist.
THEREFORE, BE IT ORDAINED by
an emergency is declared to
the Council of the City of
Roanoke that certain sections of the 1986-87 Water Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Reserve
Public Improvement Bond - Series 1985
Streets & Bridges (1) ...........................
Streets & Bridges
Fifth Street Bridge/N&W Railway (2-3) ............
$10,405,755
1,703,046
6,095,072
86,080
Revenue
Accounts Receivable - N & W Railway (4) ............ $
Miscellaneous Revenue - N & W Railway(5) ...........
60,551
43,040
(1) Pub. Imprv. Bonds
Series 1985 (A008-052-9577-9181) $(43,040)
(2) Approp. from
Bonds (A008-052-9542-9001) 43,040
(3) Approp. from
Third Party (A008-052-9542-9004) 43,040
(4) Accts. Rec. -
~ & W (X008-1125) 43,040
(5) Misc. Rev. (R008-008-1234-1000) 43,040
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 11, 1 986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Fifth Street Bridge over N & W Railway - Rehabilitation
me
Bid Committee Report attached is for rehabilitating the Fifth
Street Bridge over N & W Railway. The improvements are needed
to improve the bridge's pedestrian safety and extend the life
of the bridge.
City Council, at its meeting on April 28, 1986, requested that
Virginia Department of Highways and Transportation program a
project for the replacement of this bridge. Such request is
separate from and not a conflict with this current project, as
it will likely be several years before a replacement project
could be scheduled.
C. Recommendation is the City Council approve the recommendation
of the Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:mp
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
August 11, 1986
Dear Members of Council:
Subject:
Bid Committee Report
Fifth Street Bridge Over
N & W Railway - Rehabilitation
I. Background on this subject includes:
Bids were received by City Council at its July 14, 1986
meeting, publicly opened and read aloud for Fifth Street
Bridge over N & W Railway - Rehabilitation. Three (3) bids
were received and referred to the bid committee for review
and report back to Council.
B. Low base bid, in the amount of $78~080.00 was submitted by H
& S Construction Company.
Fifth Street Bridge over N & W Railway had its weight limit
reestablished at 7 tons which completely prohibited buses and
large trucks this past February, due to concerns over
deteriorated conditions in the bridge structure. Repairs are
necessary to make the structure safe for normal traffic, cars
and pickup trucks, and will extend the useful life of the
bridge another 10-15 years.
II. Current Situation on this subject is:
A. Funding is available in the Public Improvement Bond - Series
1985 - Streets and Bridges Account No. 008-052-9577-9181.
Agreement with Norfolk & Western Railway dated February 18,
1946 is for a 50:50 share in the cost of repairs to this
bridge. Norfolk and Western representatives are aware of and
concur in the low bid amount, and are prepared to reimburse
the City for half of the project costs.
Bridge project will require two (2) months to complete.
Vehicular traffic will be maintained except for two (2)
weekends at which time the bridge must be closed to all traf-
fic. Closures will be publicized in advance. Tenth Street
Bridge will serve as the detour route. One sidewalk will
be maintained at all times for pedestrians.
Page 2
III. Issues in order of importance:
A. Compliance of the bidders with requirements of the contract
documents.
B. Amount of the iow bid.
C. Funding for construction.
D. Time of completion.
IV. Alternatives in order of recom~endation are:
Award the contract to H & S Construction Company, in the sum
of ~78,080.00 and establish a contingency in the amount of
$8,000.00.
1. ~ompliance of the bidder with the requirements of the
contract documents was met.
Amount of the low base bid of $78,080.00 is higher than
the engineer's estimate, but is considered acceptable.
Funding is available in the Public Improvement Bond -
Series 1985 - Streets and Bridges Account No.
008-052-9577-9181.
4. Time of completion of the project is 60 consecutive
calendar days.
Reject the three (3) bids received and do not construct the
project at this time. Re-evaluate the project for future
rebidding.
1. Compliance with requirements of the contract documents
would not be an issue.
2. Amount of the bid price would probably be higher if
rebid at a later date.
Fundin~ would not be spent at this time.
Time of completion of the project would be delayed,
during which time the bridge structure would continue to
deteriorate.
Recommendation is that City Council take the following action:
A. Approve Alternative "A" and award the contract to H & S
Construction Company, in the sum of $78,080.00 and establish
a contingency in the amount of ~8,000.00.
Page 3
Ce
Transfer $43,040.00 (includes base bid plus contingency) from
the Public Improvement Bond - Series 1985 - Streets and
Bridges Account No. 008-052-9577-9181 into an account to be
designated by the Director of Finance.
Appropriate an additional $43,040.00 to the project account
and establish a receivable account for reimbursement of this
amount from N & W Railway.
D. Reject the other bids received.
Respectfully submitted,
RAG:WFC:CMH:sef
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Public Works
Director of Finance
Chairman
William F. Clark
Charles M. Huffine~~
ATTACHMENT
TABULATION OF BIDS
FIFTH STREET BRIDGE
OVER N & W RAILWAY
REHABILITATION
Bids opened Monday, July 14, 1986, 7:30 p.m.
BIDDER
H & S Construction Company
Acorn Construction Ltd.
Allegheny Construction Co., Inc.
BASE BID
$78,080.00
$88,045.00
$118,490.00
Engineer's Estimate for this project - $47,500.00
Chairman
William F. Clark
Charles M.~
C~flce o~ ~ne 0~/
July 17, 1986
File #102
lqr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Charles M. Huffine )
Gentlemen:
The following bids for rehabilitation of 5th Street Bridge over
N & W Railway, were opened and read before the Council of the
City of Roanoke at a regular meeting held on Monday, July 14,
1986:
BIDDER
tt & S Construction Company, Inc.
Acorn Construction, Ltd.
Allegheny Construction Co., Inc.
On motion, duly seconded and unanimously
referred to you for tabulation, report
Council.
SASE BID
$ 78,080.00
88,04b.00
118,490.00
adopted, the bids were
and recommendation to
Sincerely,
Mary F. Parker, C~.lC
City Clerk
i¥tFP:se
cc: H & S Construction Company, Inc., P. O. Box 6226, Roanoke
Virginia 24017 '
Acorn Construction, Ltd., P. O. Box 625, Troutville
Virginia 24175 '
Allegheny Construction Co., Inc., 2920 Nicholas Avenue,
N. E., Roanoke, Virginia 24012
Mr. Wilburn C. Dibling, Jr., City Attorney
Roorn456 MuniclpalBullding 2'~5(~urchAve~ue, S.W.l~,anoi~e,~rglnla24011 (703)981-2541
August 15, 1986
File #102
Allegheny Construction Company,
2920 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
IRC .
Gentlemen:
! am enclosing copy of Ordinance No. 28304, accepting your pro-
posal for construction of Mason Mill Road Bridge replacement, in
the total amount of $486,653.(t0, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, August 11, 1986.
Sincerely,
Mary F. Parker. CHC
City Clerk
I!FP:se
Enc.
cc: !Ir,
Mr
Mr
Mr
Mr
U. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel H. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Mr Robert K. Bengtson, Traffic Engineer
Mr:. Delores Irving, Construction Cost Technician
Room 456 Municipal Building 215 Church Avenue, S.W. I:~x:inoke, Virginia 2404,14 (703) 98t-254t
Or, ce cfi the Oty Oe~
August 15, 1986
File #102
H & S Construction Company
P. O. Box 6226
Roanoke, Virginia 24017
Wilkins Construction Co. Inc
Route ! ' '
Amherst, Virginia 2A521
Gentlemen:
Robertson Construction Co., Inc.
P. O. Box 607
Salem, Virginia 24153
Lanford Brothers Company, [nc.
P. O. Box 7330
Roanoke, Virginia 24019
I am enclosing copy of Ordinance Ho. 28304, accepting the pro-
posal of Allegheny Construction Company, [nc., for construction
of Mason ~1ill Road Bridge replacement, in the total amount of
~486,653.00, which Ordinance ~vas adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
On behalf of the Council, I v¢ould like to express appreciation to
you for submitting your proposal for Construction of ~lason ?till
Road Bridge replacement.
Sincerely,
HFP:se
Enc.
Mary F. Parker, CMC
City Clerk
Room 456 Municipal Building 215 C~,.n'ch Avenue. S.W. Roanoke, Virginia 24011 (703) 981-254t
IN ~I~IE COUNCIL OF THE CITy OF ROANOKE,
The llth day of August, 1986.
VIROINIA,
No. 28304.
AN ORDINANCE accepting the bid of Allegheny Construction Company,
Inc. for construction of 5~son Mill Road Dridge replacement, upon cer--
tain terms and conditions, and awarding a contract therefor~
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for
the work; and providing for an emergency.
BE
1.
City in
IT ORDAINED by the Council of the City of Roanoke as follows:
The bid of Allegheny Construction Company, Iuc. made to the
the total amount of $486,653.00 for construction of 5~son Mill
Road
City's plans and specifications made therefor and as
contract documents offered said bidder, which bid is
Office of the City Clerk, be and is hereby ACCEPTED.
2. q~e City Manager or the Assistant City ~fanager and
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
Bridge replacement, such bid being in full compliance with the
provided in the
on file in the
the City
bidder, based on its proposal made
tions made therefor, said contract
by the City Attorney, and the cost
funds heretofore or simultaneously
3. Any and all other bids
work are hereby REJECTED,
therefor and the City's specifica-
to be in such form as is approved
of said work to be paid for out of
appropriated by Council.
made to the City for the aforesaid
and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
August 15, 1986
File #60-102
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinaqce No. 28302, amending and reor-
daining certain sections of the 1986-87 Capital Projects Fund
Appropriations, to provide for the transfer of funOs in connec-
tion with the award of a contract to Allegheny Construction
Company, Inc., for construction of Mason Mill Road Bridge
replacement, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, ,
1986. August 11
Sincerely,
Mary F. Parker, C~IC
City Clerk
MFP:se
Enc.
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Oibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Hr. Charles M. Huffine, City Engineer
Mr. Robert K. Bengtson, Traffic Engineer
Mrs. Delores Irving, Construction Cost Technician
Room 456 Municipal Building 2'~ 5 Church Avenue, $.W. Roanoke, Vl~lnla 240~11 (703) 98"1-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28303.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Capital Projects Fund Appropriations, and providing for
an emergency.
WHEREAS,
Government of
exist.
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Capital Projects
Fund Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
A_A_A_A~iations
Capital Improvement Reserve
Public Improvement Bonds - Series 1985
Streets & Bridges (1) .......
idg ....................
Streets & Br es
Mason Mill Road Bridge NE (2 3)
Revenue
Due from Federal Government
Mason Mill Road Bridge (4) .......
Federal Revenue ................ $
Mason Mill Road Bridge (5) .......................
(1) Pub. Imprv. Bonds
1985
(2) Approp. from (A008-052-9577-9181) $(261,575)
Bonds (A008-052-9539-9001) 261 575
(3) Approp. from ,
Federal (A008-052-9539-9002) 265,078
$10,187,220
1,484,511
6,535,645
587,653
288,516
265,078
(4) Due from Federal - Mason
Mill (X008-1147) $ 265,078
(5) Federal Revenue - Mason
Mill (R008-008-1234-0989) 265,078
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report - Replacement of
Mason Mill Road Bridge Over Tinker Creek
Bid Committee Report attached is for replacing the Mason Mill Road
Bridge over Tinker Creek. The project is needed to replace the
former bridge that was destroyed by the flood of November 4, 1985.
Recommendation is that City Council approve the recommendation of
the Bid Committee Report.
Respectfully submitted,
WRH:RKB:sef
cc: City Attorney
Director of Finance
Director of Public Works
City Engineer
W. Robert Herbert
City Manager
Roanoke, Virginia
August 11, 1986
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bids for Replacement of Mason Mill Road Bridge
Over Tinker Creek
I. Background on this subject includes:
Bids were received by City Council at its July 28, 1986
meeting, publicly opened and read aloud for Replacement of
Mason Mill Road Bridge over Tinker Creek. Five (5) bids were
received and referred to the bid committee for review and
report back to Council.
Low base bid, in the amount of $486,653.00 was submitted by
Allegheny Construction Company, Inc. Bid price includes
construction of new bridge, approach roadway, and removal of
former bridge structure.
C. Flood of November 4, 1985, demolished the former Mason Mill
Road Bridge, N.E., over Tinker Creek. The 53-year-old, one-
lane, steel truss bridge only had a 4-ton weight capacity.
D. Traffic volume had been approximately 450 vehicles per day.
E. .Damage Survey Report was submitted to Federal Emergency
Management Agency in an effort to receive funds for bridge
replacement.
II. Current Situation on this subject is:
Funding is available in the Public Improvement Bond - Series
1985 - Streets and Bridges Account No. 008-052-9577-9181.
The original Flood Damage Survey Report (DSR) estimated the
federal share of this replacement at $265,078.00. This will
be reviewed based on the final plans and bids, with expec-
tation of some increase in assistance.
Mason Mill Bridge replacement will require approximately six
(6) months to construct. The new bridge will provide two
travel lanes on an improved alignment (total of 30 feet in
width), sidewalk on one side, and timber guardrail. The
length of this new four-span bridge will be 202 feet (former
bridge was 131 feet) and there will be no weight restriction
for vehicles crossing the bridge.
Page 2
III. Issues in order of importance:
Compliance of the bidders with requirements of the contract
documents.
B. Amount of the low bid.
C. Fundin~ for construction.
D. Time of completion.
IV. Alternatives in order of recommendation are:
Award the contract to Allegheny Construction Company, Inc. in
the sum of $486~653.00 and establish a contingency in the
amount of 940,000.00.
Compliance of the bidder with the requirements of the
contract documents was met.
Amount of the low base bid of $486,653.00 is signifi-
cantly lower than the engineer'~s estimate.
Funding in the amount of $526~653.00 (base bid plus con-
tingency) is available as follows:
$261~575.00 (City funds) from the Public
Improvement Bond - Series 1985 - Streets and
Bridges Account No. 008-052-9577-9181.
b. $265,078.00 (Federal funds) for replacement
4. Time of completion of the project is 180 calendar days.
Reject the five (5) bids received and do not construct the
project at this time. Re-evaluate the project for future
rebidding.
1. Compliance with requirements of the contract documents
would not be an issue.
2J
~mount of the bid price would probably be higher if
rebid at a later date.
Fundin~ would not be spent at this time. Any appre-
ciable delays could affect state and federal disaster
assistance.
Time of completion of the project would be delayed,
during which time motorists would continue to be without
the services of this bridge across Tinker Creek.
Page 3
VJ
Recommendation is that City Council take the following action:
Approve Alternative "A" and award the contract to Allegheny
Construction Company, Inc. in the sum of $486,653.00 and
establish a contingency in the amount of .~40,000.00.
Transfer $261,575.00 (City funds) from the Public Improvement
Bond - Series 1985 - Streets and Bridges Account No.
008-052-9577-9181 into an account to be designated by the
Director of Finance.
Authorize the Director of Finance to establish an account
receivable in the amount of $265,078.00 (Federal funds) and
appropriate this amount into an account to be establlshd by
the Director of Finance.
D. Reject the other bids received.
Respectfully submitted,
RAG:WFC:CMH:sef
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Public Works
Director of Finance
Chairman
William F. Clark
Charles M. Huffine ~l~/ J
ATTACHMENT
TABULATION OF BIDS
REPLACEMENT OF
MASON MILL ROAD BRIDGE
OVER TINKER CREEK
Bids opened Monday, July 28, 1986, 2:00 p.m.
BASE BID
Allegheny Construction Company, Inc.
Robertson Construction Company
H & S Construction Co., Inc.
Wilkins Construction Company
Lanford Brothers Company, Inc.
$486,653.00
$503,998.00
$563,256.50
$570,200.00
$593,104.00
Engineer's Estimate for this project - $540,000.00
William F. Clark
,)
July 30~ 1986
Fil~ #1'02
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Charles M. Huffine )
Gentt emen:
The following bids for replacement of Mason Mill Road Bridge over
Tinker Creek, were opened and read before the Council of the City
of Roanoke at a regular meeting held on Monday, July 28, 1986:
BIDDER
BASE BID
Allegheny Construction Company, Inc.
Robertson Construction Company, Inc.
H & S Construction Company
Wilkins Construction Company, Inc.
Lanford Brothers Company, Inc.
$486,653.00
503,998.00
563,256.50
570,200.00
593,104.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Room 456 Municipal Building 215 Church Avenue, S.W. I~oanoke, Virginia 24011 (703) 981-2541
Mr. Robert A. Garland
Mr. William F. Clark
Mr. Charles M. Huffine
Page 2
July 30, 1986
cc:
Allegheny Construction Company, Inc., 2~20 Nicholas Avenue
N. E., Roanoke, Virginia 24012 '
Robertson Construction Company, Inc. P. O. Box 607, Salem,
Virginia 24153 '
H & S Construction Company P. O. Box 6226, Roanoke Virginia
24017 ' ,
Wilkins Construction Company, Inc Route 1 Amherst
Virginia 24521 '' , ,
Lanford Brothers Company, Inc. P. O. Box 7330 Roanoke,
Virginia 24019 ' ,
Mr. Wilburn C. Dibling, Jr., City Attorney
Office cfi the Clly ~
August 15, 1986
File #468B
Dixon Contracting, Inc.
P. O. Box 10
Fincastle, Virginia 24090
Gentlemen:
I am attaching copy of Ordinance No. 28306, accepting your pro-
posal for construction of the Franklin Road water line project,
in the total amount of $140,671.00, which Ordinance was aOopted
by the Council of the City of Roanoke at a regular meeting held
on Ilonday, August 11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc .
cc: I1r.
W. Robert Herbert, City I,~.anager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel ~I. Schlanger, Director of Finance
hlr. Hilliam F. Clark, Director of Public Horks
Hr. Charles M. Huffine, City Engineer
Mrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Room456 MunlclpalBu~lding 215 (D~urch Avenue, S.W. Roonoke, V~rglnla24011 (703)981-254.1
Office of ~he 0~, CL~k
August 15, 1986
File #468B
J. P. Turner & Brothers, Inc. E.C. Pace Company, Inc.
P. O. Box 627 P. O. Box 12685
Salem, Virginia 24153 Roanoke, Virginia 24027
S. C. Rossi & Company, Inc. H. P. Alexander
1410 16th Street, S. E. P.O. Box 598
Roanoke, Virginia 24014 Stuarts Draft, Va.
24477
F. L. Showatter, Inc. Aaron J. Conner General
P. O. 8ox 11525 Contractor, Inc.
Lynchhurg, Virginia 24506 P. O. Aox 6068
RoanoKe, Virginia 24017
Gentt emen:
I am enclosing copy of Ordinance No. 28306, accepting the pro-
posal of Dixon Contracting, Inc., for construction of the
FranKlin Road water line project, in the total amount of
$140,671.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on ~4onday, August 11,
1986.
On behalf of the Council, I would like to express
you for submitting your proposal for construction
Road water line project.
appreciation to
of the Franklin
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Munlclpol Building 215 Church A~,~'~ue, S.W. Roanoke, Virginia 240tl (703) 981-2541
IN THE COU}ICIL OF THE CITY OF ROANOKE. VIRGINIA,
The llth day of August, 1986.
No. 28306.
for
certain terms and conditions, and awarding a contract
authorizing the proper City officials to execute the
contract for such work; rejecting all other bids made
for the work; and providing for an emergency.
AN ORDINA};CE accepting the bid of Dixon Contracting, Inc.,
construction of the Franklin Road water line project, upon
therefor;
requisite
to the City
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Dixon Contracting, Inc., in the total amount
of $140,671.00 for construction of the Franklin Road water line
project, such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
to the City for the afore-
City Clerk is directed to
to each the City's appre-
3. Any and all other bids made
said work are hereby REJECTED, and the
notify each such bidder and to express
ciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passa§e.
ATTEST:
City Clerk.
August 15, 1986
File #60-468B
Mr. Joel M. Schl anger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28305, amending and reor-
daining certain sections of the 1986-87 Water Fund Appropriation
Ordinance, to provide for the transfer of funds in connection
with the award of a contract to Dixon Contracting, Inc., for
construction of the Franklin Road water line project, which
Ordinance was adopted by the Council of t~e City of Roanoke at a
regular meeting held on Monday, August 11, 1986.
Si ncer ely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc: Mr. W. Robert Heroert, City Manager
Mr. ~ilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
~lr. Charles M. Huffine, City Engineer
Mrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Room 456 Munici~pal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 981-254~1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28305.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Water Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Water Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Outlay from Revenue
Grandin Court/Hollins Tank (1) ...................
Grandin Road Tank (2) ............................
Franklin Road Tank Loop (3) ......................
(1) Approp. from
Gen. Rev.
(2) Approp. from
Gen. Rev.
(3) Approp. from
Gen. Rev.
(A002-056-8338-9003) $(40,000)
(A002-056-8327-9003) ( 4,671)
(A002-056-8342-9003) 44,671
$2,827,872
1,192
26,645
154,671
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Project No. 85-13A
Franklin Road Water Line
I concur in the recommendation of the Bid Committee Report.
WRH/ES/mm
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
Construction Cost Technician
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Comm~ittee Report
Project No. $5-13A
Franklin Road Water Line
I. Back~round:
City Council received, publicly opened and read seven (7)
bids for subject project on July 28, 1986, and referred the
bids to a Bid Committee, in order to review the bids and
report back to Council.
B. Low base bid in the amount of $140,671.00 was submitted by
Dixon Contracting, Inc.
II. Issues in order of importance:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of low base bid.
C. Funds for construction.
III. Alternatives are:
Award a unit price contract to Dixon Contracting, Inc. in the
amount of $140,671.00 and establish a contingency fund for
the project in the amount of $14,000.00.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
Page 2
IV.
2. Amount of low base bid is acceptable and is 39.1% below
the engineer's estimate.
3. Funds for construction of the project are available.
B. Reject all bids and not construct the project.
i. Compliance of all bidders with the requirements of the
Contract Documents would not be an issue.
2. ~mount of unit prices would probably be higher if rebid
at a later date.
3. Funds would not be expended.
Recommendation is that City Council take the following action:
Award a unit price contract to Dixon Contracting, Inc. in the
amount of $140,671.00 in a form acceptable to the City
Attorney.
B. Reject all other bids received.
C. Authorize the Director of Financ~ to transfer the listed
amounts from the following existing accounts:
i. Franklin Road Tank Loop
Account No. 002-056-8342-9060
$110,000.00
2. Grandin Court/Hollins Tank
Account No. 002-056-8338-9060
40,000.00
Grandin Road Tank
(Construction complete)
Account No. 002-056-8327-9060
4,671.00
TOTAL: $154,671.00
to Project No. 85-13A Franklin Road Water Line, with an
Account No. to be established by the City Finance Department.
($140,671.00 contract amount and $14,000.00 contingency.)
Page 3
Respectfully submitted,
RAG/ES/.m
Attachment:
cc:
Tabulation of Bids
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
R~ Chairman
Kit B. Kiser
William F. Clark
TABULATION OF BIDS
PROJECT NO. 85-13A
FRANKLIN ROAD WATER LINE
Bids opened before Roanoke City Council at 1:30 P.M., Monday, July 28, 1986.
BIDDER BASE BID
Dixon Contracting, Inc. $140,671.00
E. C. Pace & Company, Inc. $143,840.00
H. ?. Alexander $148,146.00
Aaron J. Conner General Contr. $148,593.30
J. P. Turner & Bros. $151,342.00
S. C. Rossi & Company, INc. $161,584.00
F. L. Showalter, Inc. $190,424.00
Engineer's Estimate: $231,100.00
Kit B. Kiser
William F. Clark
C~tce of n~e O~ Oen~
July 30, 1986
File # 4'68B
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit
Gentlemen:
The following bids for Franklin Road water line were Opened and
read before the Council of the City of Roanoke at a regular
meeting held on Monday, July 28, 1986:
~IDDER
Dixon Contracting, Inc.
E. C. Pace Company, Inc.
H. P. Alexander
Aaron j. Conner General Contractor, Inc.
J. P. Turner & Brothers, Inc.
S. C. Rossi & Company, Inc.
F. L. Showalter, Inc.
BASE BID
$140,671.00
143,840.00
148,446.00
148,593.30
151,342.00
161,584.00
190,924.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely,
MFP:se
Mary F. Parker, CMC
City Clerk
Room 456 Municipal Building 215 C~urc~ Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Mr. Robert A. Garland
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
July 30, 1986
CC:
Dixon Contracting, Inc., P. O. Box 10, F~ncastle Virginia
24090 - '
E. C. Pace Company, Inc., P. O. Box 12685, Roanoke, Virginia
24027
H. P. Alexander, p. O. Box 598, Stuarts Draft Virginia
24477 '
Aaron J. Conner General Contractor, Inc., P. O. Box 6068,
Roanoke, Virginia 24017
J. P. Turner & Brothers, Inc., P. O. Box 627, Salem,
Virginia 24153
S. C. Rossi & Company, Inc., 1410 16th Street, S. E.
Roanoke, Virginia 24014 '
F. L. Showalter, Inc., P. O. Box 11525 Lynchburg, Virginia
24506
Mr. Wilburn C. Dibling, Jr., City Attorney
C~ce o~ ~ne O~y Oen~
August 18, 1986
File #468B
Structures and Utilities Company,
P. O. Box 2218
Cnristiansburg, Virginia 24068
[nc o
Gentlemen:
I am enclosing copy of Ordinance No. 28308, accepting your pro-
posal for construction of the Franklin Road Booster Pumping
Station, 'in the total amount of $189,559.00, which Ordinance was
adopted by the Council of the City of RoanoKe at a regular
meeting held on MonOay, August 11, lg86.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Uibling, Jr., City Attorney
Mr. Joel M. Schtanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Ilanager, Hater Production
Room 456 Munlcipol Building 215 C~urch Av~'~ue, S.W. Roonoke, ~rginla 24011 (70,3) 98t-2541
Office of the Qty (3en~
August 18, 1986
File #468B
Acorn Construction, Ltd. Breakell , Inc.
P. O. Box 625 P. O. Box 6414
Troutville, Virginia 24175 Roanoke, Virginia
Gentlemen:
24017
I am enclosing copy of Ordinance ilo. 28308, accepting the ~ro-
posal of Structures and Utilities Company, Inc., for construction
of the Franklin Road Booster Pumping Station, in the tota} amount
of $169,559.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 11,
1986.
On behalf of the Council, I would like to express appreciation to
you for submitting your proposal for construction of the Franklin
Road Booster Pumping Station.
Sincerely,
Mary F. Parker, CHC
City Clerk
MFP:se
Eric.
Room 456 Municipal Building 215 Church A~ue, S.W. Roanc~e, V~rglnla 24011 (70~) 981-254~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28308.
AN ORDINANCE accepting the bid of Structures and Utilities
Co., Inc., for construction of the Franklin Road Booster Pumping
Station, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to exe-
cute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of l~anoke as
follows:
1. The bid of Structures and Utilities Co., Inc., in the
total amount of $169,559.00 for construction of the Franklin Road
Booster Pumping Station, such bid being in full compliance with
the City's plans and specifications made therefor and as provided
in the contract documents
file in the Office of the
2. The City Manager
offered said bidder, which bid is on
City Clerk, be and is hereby ACCEPTED.
or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or si~nultaneously
appropriated by Council.
3. Any and al!
said work are .hereby REJECTED,
notify each such bidder and to
elation for such bid.
4.
municipal
ordinance
other bids made to the City for the afore-
and the City Clerk is directed to
express to each the City's appre-
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of n~e City Cle~
August 18, 1986
File #468B-60
Mr. Joel M. Schlanger
~irector of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28307, amending and reor-
daining certain sections of the 1986-87 Water Fund Appropriation
Ordinance, to provide for the transfer of funds in connection
with the award of a contract to Structures and Utilities Company,
Inc., for construction of the Franklin Road Booster Pumping
Station, which Ordinance was adopted Dy the Council of the City
of Roanoke at a regular meeting held on Monday, August 11, 1986.
Sincerely,
Nary F. Parker, CMC
City Clerk
MFP:se
Enc.
cc: Mr.
W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Horks
Mr. Charles M. Huffine, City Engineer
Mrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Room456 MunlclpalBulldlng 215 Church Av~'~ue, S.W.~.Vlrglnta24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28307.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Water Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke,
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain se'ctions
priation Ordinance be,
reordained, to read as
an emergency is declared to
the Council of the City of
of the 1986-87 Water Fund Appro-
and the same are hereby, amended and
follows, in part:
Appropriations
Capital Outlay from Revenue
Franklin Road Pump Station
Grandin Road Tank
(1) Approp. from
General Rev.
(2) Approp. from
General Rev.
(1) ....................
(2) .............................
(A002-056-8341-9003) $ 11,559
(A002-056-8327-9003) (11,559)
$2,827,872
185,559
19,820
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Co~ittee Report
Project No. 85-12
Franklin Road Booster Pumping Station
I concur in the recommendation of the Bid Committee Report.
WRH/ES/mm
Attachment
cc:
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
Construction Cost Technician
Roanoke, Virginia
August i1, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Project No. 85-12
Franklin Road Booster Pumping Station
I. Back~round:
City Council received, publicly opened and read three (3)
bids for subject project on July 28, 1986, and referred the
bids to a Bid Committee, in order to review the bids and
report back to Council.
B. Low base bid in the amount of $169~559.00 was submitted by
Structures and Utilities Co., Inc.
II. Issues in order of importance:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of low base bid.
C. Funds for construction.
III. Alternatives are:
Award a unit price contract to Structures and Utilities Co.,
Inc. in the amount of $169,559.00 and establish a contingency
fund for the project in the amount of $16,000.00.
1. ~ompliance of the bidders with the requirements of the
Contract Documents was met.
Page 2
2. Amount of low base bid is acceptable and is 3.33% below
the engineer's estimate.
3. Funds for construction of the project are available.
Reject all bids and not construct the project.
1. Compliance of all bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of unit prices would probably be higher if rebid
at a later date.
3. Funds would not be expended.
IV. Recommendation is that City Council take the following action:
Ae
Award a unit price contract to Structures and Utilities Co.,
Inc. in the amount of $169,559.00 in a form acceptable to the
City Attorney.
B. Reject all other bids received.
C. Authorize the Director of Finance to transfer the listed
amounts from the following existing accounts:
Franklin Road Pump Station
Account No. 002-056-8341-9060
Grandin Road Tank (Construction
complete)
Account No. 002-056-8327-9060
$174,000.00
11,559.00
TOTAL: $185,559.00
to Project No. 85-12 Franklin Road Booster Pumping Station
with an Account No. to be established by the City Finance
Department. ($169,559.00 contract amount and $16,000.00
contingency.)
Page 3
Respectfully submitted,
William F. Clark
~¢l~Slmm
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
TABULATION OF BIDS
PROJECT NO. 85-12
FRANKLIN ROAD BOOSTER PU~PING STATION
Bids opened before Roanoke City Council at 1:30 P.M., Monday, July 28, 1986.
BIDDER BASE BID
Structures & Utilities Co., Inc. $169,559.00
Acorn Construction $179,850.00
Breakell, Inc. $188,000.00
Engineer's Estimate: $175,400.00
~Chairma~n
Kit B. Kiser
William F. Clark
Office of the City Clerk
July 30, 1986
File # 4~68B
Mr. Robert A. Garland, Chairman )
Mr. Hilliam F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for Franklin Road booster pumping station,
were opened and read before the Council of the City of Roanoke at
a regular meeting held on Monday, July 28, 1986:
BIDDER BID ITEM #1 BID ITEM #2
Structures and Utilities
Company, Inc. $169,559.00 -$ 500.00
Acorn Construction, Ltd. 179,850.00 500.00
Breakell, Inc. 188,000.00 1,000.0~
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely,
MFP:se
Mary F. Parker, CMC
City Clerk
Room456 MunlclpolBuildlng 215 0nu~'h Avenue, S,W. Roonc~e, VIrglnla24011 (703)98t-2...~1.'1
Mr. Robert A. Garland
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
July 30, 1986
cc:
Structures and Utilities Company, Inc., ~p. O. Box 2218,
Christiansburg, Virginia 24068
Acorn Construction, Ltd., P. O. Box 625, Troutville
Virginia 24175 '
Breakell, Inc., P. O. Box 6414, Roanoke, Virginia 24017
Mr. Wilburn C. Dibting, Jr., City Attorney
Office of the Oty Clerk
August 18, 1986
File #468B
Fisher Tank Company
2330 Two Notch Road
Lexington, South Carolina
29072
Gentlemen:
I am enclosing copy of Ordinance No. 28310, accepting your pro-
posal for construction of the Franklin Road Water Tank, in the
total amount of $226,700.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, August 11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
f,lr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huff~ne, City Engineer
~lrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Hr. M. Craig Sluss, I1anager, Water Production
Room456 MuniclpalBullding 215C~urchAv~'~ue, S.W. Roonoke, V1rglnia2,4011 (703)98t-254"1
Office c~ Fne Qly Qen~
~ugust 18, 1986
File #468B
Advance Tank & Construction Erected Steel Products, Inc
Company .
P. O. Box 26943
P. O. Box 180 Richmond, Virginia 23261
Cropwell, Alabama 35054.
Industrial Welding & Machine
Industrial ~.lechan~cal Services, Corporation
Inc. P. d. Box 137
P. O. Box 642 Atkins, Virginia 24311
Hildebran, N. C. 28~37
Gentlemen:
I am enclosing copy of Ordinance No. 28310, accepting the pro-
posal of Fisher Tank Company for construction of the Franklin
Road Water Tank, in the total amount of $226,700.00, which
Ordindnce was adopted by the Council of the City of Roanoke at a
regular meeting meld on Monday, August 11, 1986.
On behalf of the Council, I woula like to express appreciation to
you for submitting your proposal for construction of the Franklin
Road Water Tank.
Sincerely,
MFP:se
Enc.
Nary F. Parker, CMC
City Clerk
Room 456 Municipal Buff(ling 215 Church Avenue, S.W. Roonc~e, Vlrglnla 2401t (703) 984-2541
IN I~IE COUNCIL OF THE CITy OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28310.
AN ORDINAi~ICE accepting the bid of Fisher Tank Company for
construction of the Franklin Road Water Tank, upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAI~IED by the Council of the City of Roanoke as
follows:
1. The bid of Fisher Tank Company, for the construction of
the Franklin Road Water Tank, in the total amount of
$226,700.00, such bid being in full compliance %~ith the City's
plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the
work to be paid for out of
appropriated by Council.
City Attorney, and the cost of said
funds heretofore or simultaneously
3. Any and all other bids made to the City for the afore-
said work are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's appre-
ciation for such bid.
4. In order to provide for the Usual
municipal government,
ordinance shall be
daily operation of the
an emergency is deemed to exist, and this
in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the C~y Oe~
August 18, 1986
File #468B-60
lqr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance Ho. 28309, amending and reor-
daining certain sections of the 1986-87 Water Fund
Appropriations, to provide for the transfer of funds in connec-
tion with the award of a contract to Fisher Tank Company for
construction of the Franklin Road Water Tank, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, August 11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
cc: Hr. W. Robert Herbert, City Manager
~lr. ~ilburn C. IHbling, Jr., City Attorney
Mr. Hilliam F. Clark, Director of Public ;~orks
Mr. Charles ~I. Huffine, City Engineer
Mrs. Delores Irving, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, ~lanager, ~'~ater Production
Room 456 Municipal Bullcling 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703) 981-254'1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28309.
AN ORDINANCE to amend and reordain certain sections of the
1986-87 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1986-87 Water Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Outlay from Revenue
Franklin Road Water Tank (1) ........
......... 243 700
Franklin Road Tank Land (2).. '''' '
.................... 13 462
Grandin Road Tank (3)
............................ 17,679
$2,827,872
(1) Approp. from
General Rev.
(2) Approp. from
General Rev.
(3) Approp. from
General Rev.
(A002-056-8350-9003)
(A002-056-8343-9003)
(A002-056-8327-9003)
$ 43,700
(30,000)
(13,700)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk.
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Project No. 85-13
Franklin Road Water Tank
I concur in the recommendation of the Bid Committee Report.
WRH/ES/mm
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
Construction Cost Technician
Roanoke, Virginia
August 11, 1986
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Project No. 85-13
Franklin Road Water Tank
I. Background:
City Council received, publicly opened and read five (5)
bids for subject project on July 28, 1986, and referred the
bids to a Bid Committee, in order to review the bids and
report back to Council.
B. Low base bid in the amount of $226~700.00 was submitted by
Fisher Tank Company.
II. Issues in order of importance:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of low base bid.
C. Funds for construction.
III. Alternatives are:
Award a unit price contract to Fisher Tank Company in the
amount of $226~700.00 and establish a contingency fund for
the project in the amount of $22~000.00.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
2. Amount of low base bid is acceptable and is 0.67% above
the engineer's estimate.
3. Funds for construction of the project are available.
Page 2
IV.
Reject all bids and not construct the project.
1. Compliance of all bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of unit prices would probably be higher if rebid
at a later date.
3. Funds would not be expended.
Recommendation is that City Council take the following action:
Award a unit price contract to Fisher Tank Company in the
amount of $226~700.00 in a form acceptable to the City
Attorney.
B. Reject all other bids received.
C. Authorize the Director of Finance to transfer the listed
amounts from the following existing accounts:
1. Franklin Road Water Tank
Account No. 002-056-8350-9060 $200,000.00
2. Franklin Road Tank Land
Account No. 002-056-8343-9060 35,000.00
3. Grandin Road Tank
(Construction complete)
Account No. 002-056-8327-9060
Franklin Road Tank Land
Account No. 002-056-8343-9060
(Purchase New Tank Site)
13,700.00
10,000.00
TOTAL: $258,700.00
to Project No. 85-13 Franklin Road Water Tank ($226,700.00
contract amount, $22~000.00 contingency, and $10,000.00 for
purchase of Tank Site.)
Authorize the expenditure of $10,000.00 ($5,000.00 of which
will be reimbursed from Colony Properties, the developer of
adjacent property) for the acquisition of a .6316 acre parcel
of land from Rockydale Quarries for the tank site.
Page 3
Respectfully submitted,
~i Chairman
Kit B. Kiser
William F. Clark
m~¢/~S/mm
Attachment: Tabulation of Bids
cC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
TABULATION OF BIDS
PROJECT NO. 85-13
FRANKLIN ROAD WATER TANK
Bids opened before Roanoke City Council at 1:30 P.M., Monday, July 28,
BIDDER BASE BID
Fisher Tank Company $226,700.00
Advance Tank & Const. Co. $229,360.00
Erected Steel Products $234,590.00
Industrial Welding & Machine $256,157.00
Industrial Mechanical Services $296,425.00
1986.
Engineer's Estimate: $225,200.00
Kit B. Kiser
William ¥. Clark
Office of
July 30, 1986
File #4'68B
Mr. Robert A. Garland, Chairman )
Mr. !,lilliam F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The followin§ bids for Franklin Road water tank #1, were opened
and read before the Council of the City of Roanoke at a regular
meeting held on Monday, July 28, 1986:
BIDDER
BID ITEM #1
$226,700.00
229,360.00
234,590.00
256,157.00
296,425.00
Fisher Tank Company
Advance Tank & Construction Company
Erected Steel Products, Inc.
Industrial Welding & Hachine Corporation
Industrial Mechanical Services, Inc.
On motion, duly seconded and unanimously adopted, the bids were
referred to you for taDulation report and recommendation to
Council. '
Si ncerely,
MFP:se
Mary F. Parker, CMC
City Clerk
Room 456 Municipal Building 215 (D~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Mr. Robert A. Garland
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
July 30, 1986
cc:
Fisher Tank Company, 2330 Two Notch Road', Lexington, South
Carolina 29072 ~
Advance Tank & Construction Company, P O. Box 180 Cropwell
Alabama 35054 ' ' '
Erected Steel Products, Inc., p. O. Box 26943, Richmond
Virginia 23261 '
Industrial Welding & Machine Corporation, p. O. Box 137
Atkins, Virginia 24311 '
Industrial Mechanical Services, Inc., P. O. Box 642
Hildebran, North Carolina 28637 '
Mr. Wilburn C. Dibling, Jr., City Attorney
August 18, 1986
File #24-322
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28259, amending and reor-
daining paragraph (a) of §19-45, License tax categories and
rates, Code of the City of Roanoke (i979), as amended, to divide
the retail sales license tax category into two subcategories con-
sisting of mail order distribution centers and all other retail
sales; estaolishing rates for each subcategory; and providing for
an effective date, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
11, 1986.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Municipal Building 215 C~u~h A,~nue, 5.W. Roonoke, Virginia 24011 (703) 981-2541
Mr. W. Robert Herbert
Page 2
August 18, 1986
cc: Mr
Mr
Mr
Mr
Jerome S. Howard, Jr., Commissioner of Revenue
Gordon E. Peters, City Treasurer
William L. Brogan, Municipal Auditor
Joel M. Schlanger, Director of Finance
Mr Wilburn C. Dibling, Jr., City Attorney
Mr Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Jack B. Coulter, Chief Judge, Circuit Court
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd Jr. Chief Judge General District
Court ' ' '
The Honorable Ernest W. Ballou, Judge, Circuit Court
The Honorable Roy B.. Willett, Judge, Circuit Cour.t
The Honorable G. O. Clemens, Judge, Circuit Court P. O. Box
1016, Salem, Virginia 24153 '
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate, p. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne Iq. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, p. O. Box 2235, Tallahassee, Florida 32304
IN 'I~E COUNCIL OF THE CITY OF ROANOKE,
The llth day of August, 1986.
VIRGINIA,
No. 28259.
AN ORDINANCE amending and reordaining paragraph (a) of §19-45,
License tax categories and raten, Code of the City of Roanoke (1979),
as amended, to divide the retail sales license tax category into two
subcategories consisting of mail order distribution centers and all
other retail sales; establishing rates for each subcategory; and pro-
viding for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Paragraph (a) of §19-45, License tax categories and raten,
Code of the City of Roanoke (1979), as amended, is amended and reor-
dained as follows:
§19-45. License tax categories and rate~.
(a)
Except as otherwise provided in this chapter, there are
established, pursuant to Chapter 37, License 'faxes, of
Title 58.1, Taxation, Code of Virginia (1950), as amended,
the following categories and subcategories and rates for
the local license tax per one hundred dollars ($100.00)
of gross receipts from each business, profession or occu-
pation for the prior calendar year:
(2) For retail sales:
Ma i 1
(i)
order distribution centers:
'l~enty cents ($0.20) per one
hundred dollars ($100.00) on
the first twenty million dol-
lars ($20,000,000.00) of gross
receipts;
(ii)
Five cents ($0.05) per one hun-
dred dollars ($100.00) on all
gross receipts between twenty
million dollars ($20,000,000.00)
and forty million dollars
($40,000,000.00); and
(iii)
One cent ($0.01) per one hundred
dollars ($100.00) on all gross
receipts over forty ~nillion dol-
lars ($40,000,000.00);
All other retail sales, thirty dollars
($30.00) or twenty cents ($0.20) per
one hundred dollars ($100.00) of ~ross
receipts, whichever is higher;
This ordinance shall be effective on and after January 1, 1987.
ATTEST:
City Clerk
Roanoke, Virginia
July 28, 1986
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Business License Taxes
Mail Order Distribution Centers
I. Back~round:
II.
III.
Mail order sales have increased locally, statewide and
nationwide, especially over the last 10 years. In 1974
nationwide mail order sales were $15.2 billion and increased
to $44 billion by 1984. Nationwide growth in mail order
merchandise sales was 50% ahead of retail sales growth in the
fourth quarter of 1985.
Mail order distribution and fulfillment centers are rapidly
becoming a new source of basic employment in the Commonwealth
and in Roanoke, Virginia.
Issues:
A. Revenue.
B. Economic development capability.
Alternatives:
Create a retail sub-classification for mail order distribution
centers, effective January 1, 1987. The proposed rate is as
follows:
$.20/$100 gross sales up to $20 million.
$.05/$100 gross sales from $20-40 million.
$.01/$100 gross sales above $40 million.
Revenue will not be reduced from existing businesses as a
result of this proposal. However, revenue would be
expected to increase as the City attracts new mail-order
distribution centers and as present businesses view this
as an incentive to increase sales volumes.
Members of Council
Page 2
Economic development capabilit~ would be greatly enhanced
by making Roanoke, Virginia more competitive with other
localities. For example, other cities have created new
retail sub-classifications for mail order distribution
centers and Lynchburg, Virginia is a good example.
Lynchburg presently has the tax rate structure that is
being proposed for Roanoke.
B. Do not authorize the creation of a new retail sub-
classification for mail order distribution centers.
Revenue from present businesses will be unaffected. But,
Roanoke's ability to attract new mail order distribution
centers will be diminished, thus limiting the opportunity
for growth in revenue.
Economic development capabilit~ would be restricted.
City of Roanoke would not be competitive with other
localities seeking to attract new mail order centers.
The
IV. Recommendation:
Adopt Alternative "A" thereby creating a retail sub-classification
for mail order distribution centers.
Respectfully submitted,
WRH:PFS:mpf
cc: Assistant City Manager
City Attorney
Director of Finance
Commissioner of Revenue
Chief, Economic Development and Grants
W. Robert Herbert
City Manager
August 18, 1986
File #132
Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am attaching copy of Resolution No. 28311, postponing the
meeting of the Council of the City of Roanoke scheduled for
Monday, September 22, 1986, at 2:00 p.m., to Thursday, September
25, 1986, at 2:00 p.m., which Resolution was adopted by the
Counci at a regular meeting held on Monday, August 11, 1986.
Sincerely,
Hary F. Parker, CMC
City Clerk
MFP:se
EriC .
cc: Mr
Mr
Mr
Nr
Mr
Mr
Pub
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
WiTburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William L. Brogan, Municipal Auditor
Von W. Moody, III, Director of Real Estate Valuation
George C. Snead, Jr., Director of Administration and
ic Safety
William F. Clark, Director of Public Works
Kit B. K~ser, Director of Utilities and Operations
James D. Ritchie, Director of Human Resources
Room 45~, Municipal Building 215 C~u~h Av~'~ue, S.W. A,oanoke, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of August, 1986.
No. 28311.
A RESOLUTION postponing the meeting of the Council of the
City of Roanoke scheduled for 5{onday, September 22, 1986, at 2:00
p.m., to Thursday, September 25, 1986, at 2:00 p.m.
WHEREAS, the majority of the members of City Council will be
in attendance at the Annual Conference of the Virginia ~nicipal
League being held in Norfolk, Virginia, from September 21 through
September 23, 1986; and
WHEREAS, Council desires to postpone its meeting regularly
scheduled for Monday, September 22, 1986, at 2:00 p.m.;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The meeting of the Council scheduled to be held on
Monday, September 22, 1986, at 2:00 p.m., in the Council Chambers
of the Municipal Building, is hereby POSTPONED to Thursday, Sep-
tember 25, 1986, at 2:00 p.m., in the Council Chambers of the
Municipal Building.
2. The City Clerk
are deemed necessary and
is hereby authorized to take whatever
postponement of Council's
appropriate to notify the public
regularly scheduled meeting.
steps
of the
ATTEST:
City Clerk.
CITY OF ROANOKE
INT~'RD£PARTMENT COMMUNICATION
DATE: July 25, 1986
TO: Mr. Wilburn C. Dibling, Jr., City Attorney
FROM: Mayor Noel C. Taylor
SUBJECT:
Please prepare the appropriate measure Cancelling the
regular meeting of Council on Monday, September 22, 1986,
at 2:00 p.m., inasmuch as a majority of the members of
Council will be attending the Virginia Municipal League
in Norfolk. Please reschedule the .meeting for Thursday,
September 25 at 2:00 p.m.
Your usual prompt and cour[eous'assistance will be appre-
ciated.
NCT:jas