HomeMy WebLinkAboutCouncil Actions 04-21-03 ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 21, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend
Coordinator, Counseling and Follow-up, Billy Graham
Association.
CUTLER
36281-042103
Rod Barnett,
Evangelistic
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday, April 23, 2003,
at 7:00 p.m., and Sunday, April 27, 2003, at 4:00 p.m. Council meetings are
now being offered with closed captioning for the hearing impaired.
Welcome. Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
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GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
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ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
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ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
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ANY PERSON WHO IS INTERESTED 1N SERVING ON A CITY
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WWW.ROANOKEGOV.COM TO OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
NONE.
The Mayor introduced Michel Francois, Mayor, Village of Lessy, Province
of Lorraine, France.
File #80
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CONSENT AGENDA
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(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the joint meeting of Council and the Roanoke County Board
of Supervisors held on Thursday, February 27, 2003; and the regular meeting
of Council held on Monday, March 3, 2003, and recessed until Friday,
March 7, 2003.
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RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
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A communication from Marion Vaughn-Howard, Program Manager,
Office on Youth, advising of the resignation of Thomas Winn as a member of
the Youth Services Citizen Board.
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RECOMMENDED ACTION:
File//15-110-304
Accept the resignation and receive and file
the communication.
A report of qualification of Jim Hale as a member of the Parks and
Recreation Advisory Board, for a term ending March 31, 2006.
RECOMMENDED ACTION: Receive and file.
File #15-67-110
A communication from Council Member William D. Bestpitch
requesting that Council convene in a Closed Meeting to discuss investing of
public funds where competition or bargaining is involved, where, if made
public initially, the financial interest of the governmental unit would be
adversely affected, pursuant to Section 2.2-3711 (A)(6), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #60-110-132-175
REGULARAGENDA
4. PUBLIC HEARINGS: NONE.
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PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke Valley Cable Television
Committee transmitting the Roanoke Valley Cable Television annual
budget for fiscal year 2003-04. Alfred T. Dowe, Jr., City Council
Representative to the Roanoke Valley Regional Cable Television
Committee.
Adopted Resolution No. 36281-042103. (7-0)
File #60-448
A petition from Steven S. Strauss to vacate right-of-way on Franklin
Road, S. W., adjoining Official Tax No. 1300101. (Sponsored by Mayor
Ralph K. Smith and Council Member Linda F. Wyatt)
The petition was referred to the City Planning Commission for
study, report and recommendation to Council.
File #166-514
A communication from John R. Hubbard, Chief Executive Officer,
Roanoke Valley Resource Authority, transmitting the Annual Budget for
Fiscal Year 2003-04. (Sponsored by the City Manager)
Adopted Resolution No. 36282-042103. (7-0)
File #60-253
6. REPORTS OF OFFICERS:
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CITY MANAGER:
BRIEFINGS:
City of Roanoke Fiscal Year 2003-04 Recommended General
Fund Budget. (15 minutes)
Received and filed.
File #60
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2. White Buffalo, Inc. (10 minutes)
The City Manager was instructed to proceed with a deer
reduction program and to submit a detailed plan of action for
approval by Council.
File #54
Urban Forestry. (10 minutes)
Received and filed.
File #240
ITEMS RECOMMENDED FOR ACTION:
o
A communication recommending that Special Meetings of
Council be held on Thursday, May 1, 2003, at 7:00 p.m., at the
Roanoke Civic Center, Exhibit Hall; and Monday, May 12, 2003,
at 9:00 a.m., in the City Council Chamber.
Adopted Resolution No. 36283-042103. (7-0)
File #60-132
So
A communication recommending acceptance of the donation of
a .6 acre parcel of land located at the comer of Shenandoah
Avenue and Westside Boulevard, N. W., from the Stevens Farm
Trust.
Adopted Resolution No. 36284-042103. (7-0)
File #68-166
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A communication recommending appropriation of funds
connection with the Forfeited Asset Sharing Program.
Adopted Budget Ordinance No. 36285-042103. (7-0)
File #5-60-76
in
7. REPORTS OF COMMITTEES:
A communication from the Roanoke City School Board requesting
appropriation of $1,558,495.00 in Capital Maintenance and Equipment
Replacement Program funds for replacement and/or purchase of school
equipment; and a report of the Director of Finance recommending that
Council concur in the request. Richard L. Kelley, Assistant
Superintendent of Operations, Spokesperson.
Adopted Budget Ordinance No. 36286-042103. (7-0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
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Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
As a result of the Council's closed session which was held earlier in
the day, the Mayor announced that it was the unanimous consensus
of the Council that Beverly T. Fitzpatrick, Jr., will be appointed in
the near future to fill the unexpired term of William H. Carder,
ending June 30, 2004, and Mr. Fitzpatrick is expected to join the
Council at its regular meeting on Monday, May 19, 2003.
File #132
The Mayor displayed an Easter greeting card from former Council
Member and Mrs. Robert A. Garland which contained a
photograph of the Garland family in 1953. He expressed
appreciation to Mr. and Mrs. Garland, and extended belated Easter
greetings to all citizens of the City of Roanoke.
File #80
b. Vacancies on certain Council-Appointed authorities, boards,
commissions and committees.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. David Gresham, 5260 Cross Bow Circle, Roanoke County, expressed
concern with regard to debris and debris in trees along the Roanoke River,
which is an eye sore in an area that serves as a community focal point.
File #144
Mr. Chris Craft, 1560 East Gate Avenue, N. E., encouraged Council
Members and citizens of Roanoke to attend the Franklin Graham,
Southwest Virginia Festival, to be held on May 2 - 4 at the Salem Stadium.
File #122-317
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., commended the
Members of Council upon its impending selection of Beverly T.
Fitzpatrick, Jr., to fill the unexpired term of Council Member William H.
Carder.
File #80-132
He called attention to parked vehicles on the grounds of Jackson Park, and
requested that the City Manager address the matter before further
damage is done to ground cover and historic trees.
File #66-67-240
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12. CITY MANAGER COMMENTS:
The City Manager presented copy of the Roanoke Citizen Magazine which
will be delivered to the homes of citizens of Roanoke, and advised that it
is an important edition in terms of detailing Roanoke's excellence as a
community.
File #175-227
At 5:20 p.m., the meeting was declared in recess for two closed sessions.
CERTIFICATION OF CLOSED MEETING. (4-0)
Vickie L. Price was appointed to the Roanoke Valley Juvenile Detention
Center Commission, to fill the unexpired term of Glenn D. Radcliffe,
resigned, ending June 30, 2006.
File #15-110-305
AT 6:05 P.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 21, 2003
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order -- Roll Call. (An present)
The Invocation was delivered by Vice-Mayor C. Nelson Hams.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Smith.
Welcome. Mayor Smith.
NOTICE:
The meeting was televised live by RVTV Channel 3 to be replayed on
Wednesday, April 23, 2003, at 7:00 p.m., and Sunday, April 27, 2003, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
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A. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Shining Star Awards were presented to Ms. Vicki Wert and Mr.
Allen Gleiner.
File #80
Proclamation declaring the month of May 2003 as Bike Month.
File #3-442
B. PUBLIC HEARINGS:
Public hearing regarding appointment of three Trustees to the Roanoke
City School Board for three year terms of office, commencing July 1,
2003 and ending June 30, 2006. Candidates are:
Dennis Binns
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
All comments were received and filed.
File #467
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Public hearing on the request of the YMCA of Roanoke Valley, Inc.,
that a ten foot wide alley extending in a westerly direction for 110 feet,
more or less, from 5th Street, S. W., lying between parcels of land
identified as Official Tax Nos. 1113417 - 1113419, inclusive, and
1113422 - 1113425, inclusive, be permanently vacated, discontinued
and closed. Daniel F. Layman, Jr., Attorney.
Adopted Ordinance No. 36287-042103. (7-0.)
File #514
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Public hearing with regard to a proposed conveyance of City-owned
property located at 540 Church Avenue, S. W., identified as Official Tax
No. 1113414, to the YMCA of Roanoke Valley, Inc., upon certain terms
and conditions. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36288-042103. (7-0.)
File #166
Public hearing with regard to an amendment to Vision 2001-2020., the
City's Comprehensive Plan, to include the Urban Forestry Plan.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36289-042103. (7-0.)
File #240
Public hearing with regard to a proposed six-month extension of the
Cable Television Franchise Agreement with CoxCom, Inc., d/b/a Cox
Communications Roanoke. Alfred T. Dowe, Jr., City Representative,
Roanoke Valley Regional Cable Television Committee; and Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 36290-042103. (7-0.)
File #448
Public hearing with regard to amendment to Section 36.1-690, General
authori .ty and procedure, Chapter 36.1, Zoning, Code of the City of
Roanoke (1979), as amended, to provide for reconsideration by Council
of a petition to rezone pursuant to Rule 10, Section 2-15, Rules of
procedure. R. Brian Townsend, Agent, City Planning Commission.
Adopted Ordinance No. 36291-042103. (7-0.)
File #24-51
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Public hearing with regard to a proposal to vacate a sanitary sewer
easement across property located on Hidden Oak Road, S. W., identified
as Official Tax Nos. 5050220 - 5050222, inclusive, upon request of the
property owners, in order to facilitate development of the property.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36292-042103. (7-0.)
File #27-28
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., addressed Council on behalf
of senior citizens who will be impacted by proposed tax increases in the
City's fiscal year 2004 budget, and advised that the budget needs scrutiny
as it relates to senior citizens. She expressed concern with regard to the
remarks of several citizens at the Monday, April 7 Council meeting in
which it was reported that a dog was shot by a City Animal Control
Officer, however, no referral was made by Council to the City Manager
for report. (It was pointed out by a Member of Council that matters
requiring referral under Hearing of Citizens are automatically referred
to the City Manager for report.) She inquired if plans for Roanoke's fire
stations, predominately those stations located in the black neighborhoods,
will be presented as a part of the Council's fiscal year 2004 budget public
hearing on Thursday, May 1, 2003, at 7:00 p.m., in the Exhibit Hall at the
Roanoke Civic Center.
File #5-54-60-66-70-79
Mr. Robert Gravely, 3360 Hershberger Road, N. W., expressed concern
with regard to the community in general and to the City of Roanoke as a
whole. He stated that Council Members should serve on a full-time basis
in order to fully understand the needs of the City. He referred to "big city
crime" in the City of Roanoke on a "small time" pay scale. He expressed
13
concern with regard to the City Manager's recommendation to eliminate
City work force jobs in order to balance the fiscal year 2004 budget, the
plight of the poor and disadvantaged in Roanoke, and the need to create
more job opportunities for the citizens of Roanoke which will lead to a
decrease in crime.
File #5-60-132-184
Mr. Carl Cooper, 2001 Angus Road, N. W., advised that the Roanoke
Neighborhood Partnership Steering Committee nominated Mr. Alan
Gleiner to receive the Shining Star Award in recognition of his assistance
in providing a permanent record of the visit of Mr. lan Lockwood, a
nationally recognized traffic consultant. He expressed appreciation to the
City Manager for allowing City staff to work with the Neighborhood
Partnership Steering Committee regarding the use and application of
grants for training in connection with community needs.
File #80-184-236-488
AT 8:35 P.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS UNTIL THURSDAY, APRIL 24, 2003, AT 4:30 P.M., IN THE
ROANOKE CITY COUNCIL CHAMBER, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., FOR SIX
INTERVIEWS FOR APPOINTMENTS TO THE ROANOKE CITY
SCHOOL BOARD.
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The City Council meeting reconvened on Thursday, February 27, 2003, at
10:30 a.m., at the Regional Training Center, 1220 Kessler Mill Road, Salem, Virginia,
for a joint meeting of the Roanoke City Council and the Roanoke County Board of
Supervisors to discuss a regional water and sewer authority, with Mayor Ralph K.
Smith and Chairman Joseph P. McNamara presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: William D. Bestpitch,
William H. Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F.
Wyatt and Mayor Ralph K. Smith ....................................................................... -7.
ABSENT: None ..................................................................................... -0.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Richard Flora,
Joseph B. Church, Michael W. Altizer and Chairman Joseph P. McNamara ......... -4.
ABSENT: Board Member H. Odell Minnix .................................................... 1.
OTHERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of
Finance; Stephanie M. Moon, Deputy City Clerk; Chris L. Slone, Public Information
Officer; Michael T. McEvoy, Director of Utilities; and representing Roanoke County:
Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Daniel R.
O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Finance Director;
Gary L. Robertson, Director of Utilities; and Diane S. Childers, Clerk to the Roanoke
County Board of Supervisors.
Chairman McNamara and Mayor Smith expressed appreciation to everyone for
their attendance.
The invocation was delivered by Council Member C. Nelson Harris.
WATER-SEWERS AND STORM DRAINS: Gary Robertson, Utility Director,
County of Roanoke, advised that it is not a coincidence that the Regional Training
Center was chosen for the meeting, i.e., the regional accomplishments made by fire
and rescue, whether it be the training center, the radio system or joint staffing of the
Clearbrook fire station are projects that the localities would like to build on; and for
30 years there have been discussions regarding a water authority or regional
cooperation on a water supply for the Roanoke Valley. He further advised that early
last year, Roanoke City and Roanoke County staff were directed to pursue
possibilities of an authority; meetings that began with anxiety and trepidation ended
with excitement and expectations; many different scenarios were reviewed; a
contract amendment between the City and the County was considered, with various
options of a wholesale authority that would combine water sources, but keep
distribution systems separate and a full service authority that would combine not
only sources, but also transmission, distribution and administration; and
discussions regarding a water authority should also include wastewater.
He expressed appreciation for an opportunity to join with the Roanoke City
Director of Utilities to recommend that the City of Roanoke and the County of
Roanoke form a full service water and wastewater authority, based upon the
following three principles:
equal representation between the City and the County on the Authority,
pool assets of both the City and the County, and
equalize the rates between the City and the County.
Mr. Robertson expressed appreciation to both City Council and to the Board
of Supervisors for their support over the past few months and the following staff
who worked diligently throughout the process: Elmer C. Hodge, Darlene L. Burcham,
William M. Hackworth, Paul M. Mahoney, Jesse A. Hall, Diane D. Hyatt, Chris L. Slone
and John Williamson and Dale Moore, representatives of Roanoke Gas Company,
reviewed rate analysis and potential roadblocks.
Michael T. McEvoy, Director of Utilities, City of Roanoke, advised that staff's
recommendation to form a full service water and wastewater authority should
include the supply, treatment, transmission, and distribution of water to citizens in
both Roanoke City and Roanoke County, collection and treatment of wastewater, and
such functions as meter reading, billing, and account services for customers. He
advised that staff is also recommending that an independent governing board
oversee the authority, and the governing board should consist of equal
representation from both localities.
Mr. McEvoy further advised that significant efficiencies are to be gained that
will benefit all customers, i.e.: shared personnel and equipment, combined
management of the water reservoirs for maximum yield, joint meter reading and
billing operations, consistent operating policies including levels of treatment,
combined purchasing, drought management, and development review; and
combining operations will result in better planning and design of future
improvements for more efficient service delivery which will save time and money by
not duplicating solutions to the same problems.
Mr. McEvoy stated that an authority is in the Roanoke Valley's long term best
interests; combining the two systems will provide financial stability, which is
important in a capital-intensive industry like utilities; strong utility systems are
helpful in promoting economic development; customers will gain redundancy during
short-term emergencies, as well as periods of drought; facilitate replacement of
older infrastructure as well as construction of new facilities in areas not currently
served; and while the County and the City are taking this initial step, the authority
will be structured so as to allow other jurisdictions to participate in the future.
Mr. McEvoy further stated that the abovestated items apply to both water and
wastewater service; by combining assets, maximizing existing facilities, and making
additional inter-connections, a stronger and more stable water supply is created for
both localities; water plant expansions can be deferred through efficient use of
existing facilities; and construction of a large water supply project will require
combined resources that an authority can provide.
Mr. Robertson commented on the benefits of wastewater being included in an
authority. He pointed out that Roanoke County and the City of Roanoke, in addition
to the City of Salem, Town of Vinton and Botetourt County, already share a single
wastewater treatment facility and joint interceptor lines; and forming an authority
further solidifies the arrangement and makes planning for future improvements
easier and less controversial.
Mr. Robertson advised that Roanoke County presently has a contract with the
City of Roanoke for wastewater treatment; because of requirements from the
Department of Environmental Quality and a desire for additional capacity,
amendment to the contract will be necessary; and formation of an authority between
Roanoke County and the City of Roanoke, with shared ownership, removes any
uncertainty involved with renegotiating a contract for wastewater services in the
future, and also increases leverage for permitting other government agencies for
future improvements.
Mr. Robertson further advised that both the County and the City Utility
Departments share personnel, billing, equipment and administration between water
and sewer operations; and wastewater should be included in the proposed regional
authority in order to gain the most efficiency and to maximize potential cost savings.
Mr. McEvoy called attention to the following guiding principles:
pooled assets of utility systems by both localities,
equal representation on an independent governing board, and
equalization of rates over a mutually agreeable schedule.
He explained that there is significant work to be done; staff is recommending
authorization to prepare the necessary documents, contracts, and studies for
formation of a regional water and wastewater authority; and will return within 60
days to the respective governing bodies with a status report.
The County Attorney presented a resolution endorsing the creation of a
regional water and wastewater authority, which was adopted by the Roanoke County
Board of Supervisors on a 4-0 vote.
Mr. Cutler offered the following resolution:
(#36248-022703) A RESOLUTION endorsing the creation of a regional water
and wastewater authority, and authorizing the City Manager, Director of Finance and
City Attorney to proceed with developing an agreement and plan to create such an
authority.
(For full text of Resolution, see Resolution Book No. 67, page 140.)
Mr. Cutler moved the adoption of Resolution No. 36248-022703. The motion
was seconded by Mr. Bestpitch.
Appreciation was expressed to City and County staff for their efforts to move
the localities toward mutual cooperation.
There being no further discussion, Resolution No. 36248-022703 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith .................................................................................................. -7.
NAYS: None .......................................................................................... 0.
There being no further business, the Mayor declared the meeting of Roanoke
City Council adjourned at 10:55 a.m.
APPROVED
ATTEST:
Stephanie M. Moon
Deputy City Clerk
Ralph K. Smith
Mayor
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REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 3, 2003
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
March 3, 2003, at 9:00 a.m., in the City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with
Vice-Mayor C. Nelson Harris presiding, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Re.qular Meetinqs,
Code of the City of Roanoke (1979), as amended; and pursuant to Resolution No.
36193-010603 adopted by the Council on January 6, 2003, which changed the time
of commencement of the regular meeting of Council to be held on the first Monday
in each month from 12:15 p.m., to 9:00 a.m.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, and Vice-Mayor C. Nelson Harris ............................................. -4.
ABSENT: Mayor Ralph K. Smith and Council Members Linda F. Wyatt and
Alfred T. Dowe, Jr.- ................................................................................... -3.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
COMMITTEES-CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended. The motion was second by Mr. Carder
and adopted by the following vote:
Page I of 50
AYES: Council Members Bestpitch, Carder, Cutler, and Vice-Mayor Harris--4.
NAYS: None ............................................................................. ---0.
(Mayor Smith and Council Members Wyatt and Dowe were absent.)
At 9:05 a.m., the Vice-Mayor declared the meeting in recess to be immediately
reconvened in the Emergency Operations Center Conference Room, Room 159, for
a Council/Staff Work Session.
The Council meeting reconvened at 9:15 a.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with all Members of
the Council in attendance, except Mayor Smith, Vice-Mayor Harris presiding.
OTHERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; Mary F. Parker, City Clerk; Rolanda
Russell, Assistant City Manager for Community Development; George C. Snead, Jr.,
Assistant City Manager for Operations; R. Brian Townsend, Director, Department
of Planning and Code Enforcement; Kenneth H. King, Manager, Streets and Traffic.
ITEMS LISTED ON THE 2:00 P.M. DOCKET REQUIRING
QUESTIONS/DISCUSSION/CLARIFICATION; AND ADDITIONS/DELETIONS TO THE
2:00 P.M. DOCKET:
The City Manager called attention to hard copies of certain agenda items that
were not forwarded to the City Clerk's Office in time to be included on the electronic
agenda, and noted that all agenda items are now in a format to be acted upon by the
Council.
Mr. Bestpitch inquired as to the process regarding agenda item 7.a. in
connection with a report of the City Planning Commission recommending an
amendment to the C-3, Central Business District regulations, to include veterinary
clinics, without corrals and pens, as a special exception use.
Page 2 of 50
R. Brian Townsend, Director, Department of Planning and Code Enforcement,
advised that the City Planning Commission discussed the item at its meeting on
February 20 and it was the understanding of the Planning Commission that it was
to discuss the item in terms of whether the Planning Commission could support
moving forward with initiation of the zoning ordinance amendment. He stated that
on a 4 - 2 vote, the City Planning Commission is recommending that Council initiate
the zoning ordinance amendment which can be done by resolution adopted by the
Council. He clarified that itwas the understanding of the City Planning Commission
that Council was requesting the Planning Commission to consider the matter and
report its recommendation to the Council and the Council would decide if it wishes
to move forward with the petition to amend the zoning ordinance.
The City Manager clarified that there may have been either a
misunderstanding on the part of the City Planning Commission, or following review
of the tape recording of the Council meeting, it appeared that the direction that was
sent by Council was not for the City Planning Commission to decide whether or not
to initiate the petition, but to provide feedback to the Council. She advised that the
City Planning Commission is supportive of the petition, however, the Planning
Commission is suggesting that Council initiate the zoning ordinance amendment.
At this point, Council Members Dowe and Wyatt entered the meeting.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
Council Member Cutler inquired as to the status of the rezoning of 7.292 acres
of land at Wonju Street and Franklin Road, S. W., from Light Manufacturing District,
to General Commercial District, for the possible construction of a shopping center.
The City Manager responded that no information has been received to date,
however, as information is received, it will be forwarded to the Council.
Council Member Wyatt referred to a communication from the City Manager
under date of February 27, 2003, responding to her inquiry as to whether the City's
revised overtime policy is creating problems in certain City departments.
The City Manager submitted a communication advising that a survey of
departments with significant overtime use was conducted; and according to
responses received, the new overtime policy does not appear to have impacted
productivity in any measurable way. She stated that the changes made in July were
in compliance with the FLSA and are more representative of what occurs in the
Page 3 of 50
marketplace today; departments are coping with the changes and have reported that
there have been no instances where coverage could not be provided due to not
having anyone answer the call for overtime; departments such as Fire-EMS and
E-911 may have to hold employees over from one shift to cover the next shift if no
one answers the call for overtime; and these employees understand that this is the
nature of their work and have come to expect the call for overtime and the
occasional hold over. She explained that overtime coverage in Fire-EMS is driven
by factors such as personnel shortages due to recent retirements; and there is no
specific data to show that the new overtime policy has had any significant impact
on City services.
Ms. Wyatt stated that the City Manager's communication was not fully
responsive to her inquiry, and requested additional information in regard to the
number of hold overs prior to initiating the revised policy, compared to the current
number of hold overs in the Fire/EMS, Police and Maintenance departments
specifically.
BRIEFINGS BY CITY STAFF:
The City Manager advised that several meetings ago, Council was requested
to appropriate funds for more detailed planning relative to traffic calming initiatives
in several areas of the City. She referred specifically to the Williamson Road area
inasmuch as some time ago there was dissension between the business community
and the residential community about the type of traffic calming initiatives that
should take place, and City staff has addressed concerns and would like to review
alternatives for consideration by Council. She called attention to meetings attended
by representatives of businesses/residents of the Williamson Road area over the
past several months, and it is believed that there is a general agreement at this time.
Kenneth H. King, Manager, Streets and Traffic, advised that the issue came
to the surface when the City proposed the resurfacing of Williamson Road from
Angell Avenue to Hershberger Road, N.W. He stated that requests were received
from the business community to consider changing the pavement markings on the
road at the time of resurfacing, to reinstitute a center turn lane, and to provide two
lanes in each direction. He noted that data revealed that 60 per cent of all accidents
in the area were rear end collisions in the inside travel lane, which began to solidify
a belief that vehicles turning left were exposed to greater risk of rear end collisions;
however, in meetings with neighborhood groups, it was reported that the real
problem is the speed of traffic, characteristics of traffic, and residents favor a plan
that would be more compatible with the neighborhood environment, including
bicycle paths, sidewalks, curb and gutter and streetscaping.
Page 4 of 50
In summary, Mr. King recommended the modification of pavement markings
to establish a center turn lane when the road is resurfaced; that the area between
Angell Avenue and Christian Avenue be used to demonstrate how the center turn
lane can be modified to include a landscaped median and other roadway
enhancements, such as textured pavement in the center lane and pedestrian
crosswalk areas can be included to calm traffic and to make the roadway operate in
greater compatibility with its environment.
Discussion by Council:
*There does not appear to be a groundswell of requests
for bicycle lanes in the Williamson Road community, and
residents are far more concerned with having sidewalks
and trees, rather than bicycle lanes.
*Persons who live in the area do not want a 25 mile per
hour speed limit, but they do favor an alternative that will
move traffic up and down the corridor efficiently.
Currently, there is a considerable amount of spill over
traffic into the residential neighborhoods and some
residents fear that there will be heavy duty traffic on
certain neighborhood streets. Residents want the
streetscape cleaned up with a more user friendly
atmosphere.
*There was consensus on the Williamson Road Plan that
it would slow down traffic and provide more of a
boulevard appearance with street trees, wider sidewalks,
etc., to provide a more user friendly area.
*The amount of truck traffic on Williamson Road is
comparable to Brandon Avenue, S. W.
*Are there other areas of the City that are more intense in
terms of pedestrians crossing the road? It was noted that
few pedestrians cross Williamson Road; however, there is
some foot traffic in the vicinity of the Williamson Road
Branch Library and Richie-Freeze. One of the most
dangerous crossings is located at the adult home where
residents cross the street to access the Seven - Eleven
Store.
Page 5 of 50
*Can the area from Christian Avenue south to Angell
Avenue be completed as a part of the maintenance
project, or should separate funding be identified? It was
explained by staff that the area would require additional
funds beyond the maintenance project; approximately
$140,000.00 is earmarked as opportunity funding for the
area, pursuant to direction of Council; however, these
types of improvements are estimated to be in the range of
$200,000.00.
*It would appear that providing for a left turn lane for
vehicles to move out of the line of traffic will inevitably
raise the average speed limit. Concern was expressed
that while the number of accidents might be reduced, the
severity of accidents could increase because vehicles will
be moving at a higher rate of speed.
*Because of spacing and the amount of traffic that
businesses generate, there are not a lot of opportunities
for two cars to be in the left turn lane heading toward each
other, and it appears that with almost continuous curb
cuts along a fair amount of Williamson Road, there will be
more opportunities for a head on collision with one
vehicle heading north and one heading south, with both
vehicles trying to get in the center left turn lane.
*Five traffic lanes and an unimpeded left turn lane
represents another Brandon Avenue. Roads in the City of
Roanoke should be designed to accommodate the posted
speed limit and no more.
* The traffic calming project should be accomplished in an
aesthetically pleasing manner and initiated on a trial basis.
*Are there Federal funds that could be used for a
demonstration project?
Page 6 of 50
*With landscaping and medians, traffic will be slowed
down, therefore, medians should be installed as soon as
possible to prevent a speedway appearance from
occurring.
*The opportunity to improve aesthetics by means of street
trees, vegetation, etc., is important because if the
appearance of the street appeals to motorists, they will
slow down to enjoy the view.
*The issue is not just traffic calming, and it is necessary to
be conscious of certain roads in the City that are arterial
roads, the purpose of which is to move traffic efficiently
from one side of the City to the other. It is important not
to end up with a congested City where no one wants to
drive through a certain part of town. The City needs to
provide a balance by calming traffic down, but at the same
time, traffic should not be calmed down to the point that
traffic becomes so congested that people avoid certain
parts of town, or traffic is directed to parallel streets,
thereby creating more traffic.
*During the summer months, teenagers congregate at
Trinkle Avenue. As the proposed plan is implemented,
there should be some assurance that another traffic
nightmare will not be created for persons traveling and
residing in the Williamson Road area.
*Where there are a limited number of parking spaces
located directly in front of a business, could an incentive
be offered to those business owners to encourage
customers to park in adjacent parking areas/lots that are
owned and used by the businesses.
The City Manager advised that City staff will identify funds for traffic calming
initiatives in several locations in the City, Council appropriated funds for the final
design, and it is hoped that any excess funds in the account can be used to address
some of the improvements; however, the Williamson Road project appeared to have
the need for additional discussion by Council. She stated that if the Council is
supportive of the Williamson Road pilot project, staffwill identify funding for the first
phase. She noted that it is doubtful that funds will be available to complete the
second phase of the project which could be the next step, and some of the roads
Page 7 of 50
will take multiple years for project completion. She advised that City staff is
reviewing the Brandon Avenue issue, and exploring certain concepts in connection
with addressing traffic which could involve private property owners. She called
attention to numerous locations in the City of Roanoke where traffic calming needs
to take place, but they cannot all be completed in the immediate future.
Mr. King advised that an open house will be held in April to involve those
businesses that will be affected by the Williamson Road traffic calming project, to
present the project as a Phase I and Phase II type implementation, and to encourage
businesses to consolidate their driveways and to share access, with the goal of a
mid-July construction time frame.
It was the consensus of Council that final design of the Williamson Road
project will be presented to Council for review and approval, and the City Manager
advised that staff will proceed with detailed design work on the Williamson Road,
Grandin/Memorial and Bullitt/Jamison traffic calming projects.
LEADERSHIP COLLEGE:
Stephen Niamke, Coordinator, Roanoke Neighborhood Partnership, presented
information on the City of Roanoke's first Leadership College. He advised that the
purpose of the Leadership College is to educate citizens about how the City of
Roanoke functions and to teach best practices in leadership and community
organizing; and graduates of the Leadership College will become resources within
their respective communities, capable of advising others as they access City
services and ready to lead as citizens work to solve problems within the community.
Council Member Cutler inquired if there could be an incentive for having
graduated from the Leadership College when applying for appointment to a Council-
appointed committee; whereupon, the City Manager advised that if the Council
wishes to place graduation from the Leadership College as a criteria for appointment
to boards and commissions, such could be accomplished following completion of
the first Leadership College.
There was discussion in regard to creating a participative and a hands on
environment for those persons participating in the sessions; encouraging citizens
to participate who have not thus far been actively engaged in City government
activities; conducting sessions that will involve role playing activities, for example:
a mock City Council meeting or City Planning Commission meeting; and that the
level of instruction will be such that graduates will know how to navigate the City
government structure.
Page 8 of 50
FRANKLIN ROAD CULVERT:
Mr. Townsend advised that there has been light activity on the site, a street
opening permit was issued, and a soil analysis is under way. He stated that the
developer is currently working on two plans, and he has been requested to review
the plans with City Planning and Engineering staff prior to submitting a request to
Council.
FAIRACRES PROPERTY:
The City Manager presented a communication which was intended to provide
Council with additional information as a part of its consideration of a request to
endorse a resolution offered by the Roanoke Valley Preservation Foundation
recognizing the architectural and historical significance of the Fairacres property,
located at 27'13 Avenham Avenue, S. W. She advised that the site is approximately
2.5 acres and contains one house of over 6,800 square feet, current zoning is RS-3,
Residential Single Family District, and principal permitted uses include single family
detached, day care homes, day care facilities (elderly), churches/synagogues,
parks/playgrounds, and home occupations.
The City Manager explained that the residential development potential by right
under current zoning includes use of the house in its current configuration as a
single family residence, subdivision of the property into RS-3 compliant lots with the
house in place (number limited given location of the house on the existing lot -
estimated three - six new lots could be created); and subdivide the property into
RS-3 compliant lots with demolition of the house (estimated number of lots created
14-16).
The City Manager advised that consideration of any resolution by Council
recognizing the "architectural and historic significance" of the Fairacres property
will not have any effect on the "by right" development potential of the property under
its current RS-3 zoning designation, including demolition of the existing structure;
and while no one can predict with certainty what may happen if Council were to
adopt the proposed resolution, any of the following could result:
*Chilling any purchase interest in the site while it is
currently on the market, or dampening investigation of
other re-use options that may be economically viable, by
giving the indication that the City is not interested in
considering any other use of the property except as one
single family detached structure.
Page 9 of 50
*Potentially accelerating any interest to pursue demolition
of the property in anticipation that the City might soon
initiate a change of the zoning on the property to more
closely reflect the sentiments contained in the resolution
(Historic designation would put limitations on "by right"
demolition).
*Implying that the City would deny any demolition or
development activity, when, in fact, the support for the
resolution would not affect the "by right" development
rights under the property's current zoning.
Council Member Cutler advised that he intended to offer the resolution at the
2:00 p.m. Council session, and to indicate that adoption of the resolution has no real
impact on the "by right" development of the property.
There was discussion with regard to legal ramifications, if any, to the City if
the resolution is adopted; whereupon, the City Attorney advised that the possibility
of any type of legal action in connection with the property is remote, and the
resolution states primarily that Council recognizes the architectural/historical value
of the Fairacres property.
The City Manager called attention to statements that have been made that the
property could be purchased by an individual, or group of individuals, and donated
to the City of Roanoke. She advised that although Fairacres is a beautiful historical
home, the City is currently experiencing problems with some of the historic homes
that it currently owns because they have not been used appropriately. She
explained that the Parks and Recreation Master Plan suggests that the homes not
be used for these purposes and at some point in the future, the homes should be
returned to historical home use. She stated that if there are plans that would suggest
that the City either acquire the Fairacres property, or that the property be donated
to the City for a specific use, the City as an organization should be cautious about
any such donation, given the fact that there may be even more expenses associated
with a donation.
At 11:05 a.m., the Vice-Mayor declared the work session in recess.
At 11:15 a.m., Council convened in Closed Session in the Council's
Conference Room, Room 451, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, to discuss vacancies on certain authorities, boards,
commissions, and committees, appointed by Council, which closed session was
previously approved by the Council at its 9:00 a.m. session.
Page 10 of 50
At 11:40 a.m., the Council meeting reconvened in the City Council Chamber,
with all members of the Council in attendance, with the exception of Mayor Smith,
Vice-Mayor Harris presiding.
With respect to the Closed Meeting just concluded, Mr. Bestpitch moved that
each Member of City Council certify to the best of his or her knowledge that: (1) only
public business matters lawfully exempted from open meeting requirements under
the Virginia Freedom of Information Act; and (2) only such public business matters
as were identified in any motion by which any Closed Meeting was convened were
heard, discussed or considered by City Council. The motion was seconded by Mr.
Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and Vice-
Mayor Harris ................................................................................................. 6.
NAYS: None ......................................................................................... .0.
(Mayor Smith was absent.)
COMMITTEES-PARKS AND RECREATION: The Vice-Mayor advised that there
is a vacancy on the Parks and Recreation Advisory Board, and called for
nominations to fill the vacancy.
Mr. Cutler placed in nomination the name of James Settle.
There being no further nominations, Mr. Settle was appointed as a member of
the Parks and Recreation Advisory Board, for a term ending March 31, 2006, by the
following vote:
FOR MR. SETTLE: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe
and Vice-Mayor Harris ................................................................................... 6.
(Mayor Smith was absent.)
FLOOD REDUCTION/CONTROL: The Vice-Mayor advised that there is a
vacancy on the Flood Plain Committee, and called for nominations to fill the
vacancy.
Mr. Cutler placed in nomination the name of Herbert C. Berding, Jr.
There being no further nominations, Mr. Berding was appointed as a member
of the Flood Plain Committee, for a term ending June 30, 2003, by the following vote:
Pagellof 50
FOR MR. BERDING: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe
and Vice-Mayor Harris ..................................................................................... -6.
(Mayor Smith was absent.)
PLANNING-COMMITTEES-OATHS OF OFFICE: The Vice-Mayor advised that
the four-year terms of office of Gilbert E. Butler, Jr., D. Kent Chrisman, and Melvin
Hill as members of the City Planning Commission expired on December 31,2002, Mr.
Hill has declined to serve another term, and called for nominations to fill the
vacancies.
Mr. Bestpitch placed in nomination the names of Gilbert E. Butler, Jr., D. Kent
Chrisman and Henry Scholz.
There being no further nominations, Messrs. Butler, Chrisman and Scholz
were reappointed/appointed as members of the City Planning Commission, for terms
ending December 31, 2006, by the following vote:
FOR MESSRS. BUTLER, CHRISMAN and SCHOLZ: Council Members Wyatt,
Bestpitch, Carder, Cutler, Dowe, and Vice-Mayor Harris ................................... -6.
(Mayor Smith was absent.)
There being no further business, at 11:40 a.m., the Council meeting was
declared in recess until 2:00 p.m., in the City Council Chamber.
The Council meeting reconvened at 2:00 p.m., on Monday, March 3, 2003, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Vice-Mayor Harris presiding.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, William H.
Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., and Vice-Mayor C. Nelson Harris ....... 6.
ABSENT: Mayor Ralph K. Smith ................................................................. 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by David Springer, Member, Bahai'
Faith.
Page 12 of 50
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS: Vice-Mayor Harris presented a proclamation declaring the
month of March 2003 as American Red Cross Month.
CONSENT AGENDA
The Vice-Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
AIRPORT-EASEMENTS-CITY PROPERTY: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, March 17,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
an encroachment into the public right-of-way at the main entrance of the Roanoke
Regional Airport, Official Tax No. 6640115, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and
Vice-Mayor Harris ........................................................................................... -6.
NAYS: None ........................................................................................ -0.
(Mayor Smith was absent).
PURCHASE/SALE OF PROPERTY-AIRPORT-CITY PROPERTY: A
communication from the City Manager requesting that Council schedule a public
hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter
may be heard, with regard to a proposed conveyance of City-owned property on
Municipal Road, N. E., identified as Official Tax No. 6640123, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Dowe and adopted by the following vote:
Page 13 of 50
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and
Vice- Mayor Harris ............................................................................................ 6.
NAYS: None ........................................................................................ -0.
(Mayor Smith was absent).
REGULAR AGENDA
PUBLIC HEARINGS:NONE.
PETITIONS AND COMMUNICATIONS:
REAL ESTATE VALUATION-CITY EMPLOYEES: A communication from
Vice-Mayor C. Nelson Harris, Chair, City Council Personnel Committee, advising of
the retirement ofWillard N. Claytor, Director, Real Estate Valuation, effective July 31,
2003, was before Council.
As Chairman of the Personnel Committee, he requested that the following
actions be taken: (1) given Mr. Claytor's many years of outstanding service to the
City Council and to the City of Roanoke, the City Clerk is requested to arrange an
appropriate retirement function for Mr. Claytor; (2) the Director of Finance is
requested to provide a brief written summary relative to his plans for integrating the
Real Estate Valuation function into his office, effective August 1, 2003, and during
the spring meeting of the Personnel Committee when determining salary
adjustments, it would be appropriate for Council to consider an appropriate pay
increase for the Director of Finance related to his increased responsibilities in
assuming this function; and (3) the City Attorney is requested to prepare the
necessary action to remove the Director of Real Estate Valuation position from a
Council-Appointed position to a Director of Finance position, effective August 1,
2003.
Without objection by Council, the Vice-Mayor advised that the communication
would be received and filed.
LANDMARKS/HISTORIC PRESERVATION: Council at its regular meeting on
Tuesday, February 18, 2003, having deferred action on a request of the Roanoke
Valley Preservation Foundation for endorsement by Council of a resolution
recognizing the architectural and historic significance of the Fairacres property,
located at 2713 Avenham Avenue, S. W., the matter was again before the body.
Page 14 of 50
Mr. Cutler offered the following resolution:
(#36249-030303) A RESOLUTION recognizing the architectural and historic
significance of the Fairacres property.
(For full text of Resolution, see Resolution Book No. 97, page '143.)
Mr. Cutler moved the adoption of Resolution No. 36249-030303. The motion
was seconded by Mr. Dowe.
Mr. Cutler requested that the record reflect that the Fairacres property is of
architectural and historic significance, but it should be noted that the resolution
does not affect the rights of the Roanoke Council of Garden Clubs to develop the
property, and he supports those sentiments as expressed in the resolution.
Charles H. Osterhoudt, Attorney, representing the Roanoke Council of Garden
Clubs, Inc., owner of the property, advised that his client opposes adoption of the
resolution at this time; however, the position of his client does not mean that it is
opposed saving and preserving the property in its present status. He stated that the
organization is well aware of the fact that there are persons in the community,
particularly in the South Roanoke area, who oppose any change to the property, but
maintaining the property is a burden that the organization can no longer carry, and
is a question that should be passed on to a new owner. He advised that the
Roanoke Council of Garden Clubs, Inc., is an umbrella organization, the constituent
members of which are the various garden clubs located throughout the Roanoke
Valley; when the Fairacres property was acquired in 1964 from the Stevenson family,
there were 52 such garden club organizations in the Roanoke Valley and over 1500
members; and today there are only 22 organizations with approximately 600
members. He called attention to restrictions on the use of the Fairacres property;
in 1992, the Roanoke Council of Garden Clubs sought approval to use the property
for other purposes, which was widely opposed by the neighborhood; and in order
for the Council of Garden Clubs to survive, it must relocate to an area that is easier
to maintain and more compatible with its fund raising efforts. Therefore, he stated
that the Roanoke Council of Garden Clubs is of the opinion that a position in regard
to the historic significance of Fairacres should await a new owner.
Sarah Bell Parrott, 3112 Somerset Street, S. W., President of the Mill Mountain
Garden Club, one of the largest clubs in the Roanoke Council of Garden Clubs,
advised that Fairacres is a historic home built by William C. Stevenson who was a
prominent local businessman and an early citizen of Roanoke; the house was
designed by the noted architectural firm of Frye and Chesterman, who were
responsible for some of the most significant buildings in Roanoke; and the Tudor
Page 15 of 50
Revival style house was a popular style in residential design in the first half of the
twentieth century. Because of the relative youth of Roanoke, she stated {hat there
are not many homes of this caliber and age; therefore, she requested that Council
adopt the resolution which acknowledges both the architectural and historic
significance of Fairacres, and will raise the awareness of its historic value to the
Roanoke Valley.
Ms. Vikki Tomlinson, 25 Claybrook Court, Blue Ridge, Virginia, spoke in
support of adoption of the resolution because of the historic significance of the
Fairacres property.
Allison Blanton, 1701 Arlington Road, S. W., President of the Roanoke Valley
Preservation Foundation, advised that the Preservation Foundation wishes to clarify
that Fairacres is an architecturally and historically significant property in the City of
Roanoke, and encourages property owners to be aware of the historic significance
as plans are finalized for the future of Fairacres.
Barbara N. Duerk, 2607 Rosalind Avenue, S. W., who served as President of
Neighbors in South Roanoke when the South Roanoke Neighborhood Plan was
adopted in 1988, advised that South Roanoke's values are listed as community
values and are important to the unique neighborhood character and quality of life;
the history and architecture of the neighborhood are important features that should
be acknowledged and protected; and residents value gateway entrances, along with
new development and construction that should be compatible with the design and
scale of existing residential and commercial development. She stated that the
neighborhood plan specifically refers to the importance of historic and architectural
resources; therefore, Fairacres is one of the most prominent resources that should
be protected. She advised that a sense of place should be maintained, and
encouraged Council to adopt the resolution recognizing the architectural and
historic significance of the Fairacres property.
Mr. Carder advised that the proposed resolution does not in any way affect
what can be done with the Fairacres property, but simply states that Fairacres adds
to the historic value of the neighborhood.
Resolution No. 36249-030303 was adopted by the following vote:
Page 16 of 50
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and
Vice -Mayor Harris ........................................................................................... -6.
NAYS:None ........................................................................................... ~.
(Mayor Smith was absent.)
SCHOOLS: Dr. Rita Bishop, Associate Superintendent for Instructional
Systems, Roanoke City Public Schools, presented a briefing on the English
Language Learner's Program (ELL).
She advised that the ELL must be based in sound educational theory, exhibit
effective implementation of the educational theory, provide necessary resources for
success, ensure regular evaluation and modification (when needed), and provide
equitable access for students; guiding principles provide trained and knowledgeable
staff, ensure that administrators and teachers are skilled in effective instructional
practices for ELL, inform parents/guardians regarding ELL policies and practices,
and be accountable for the success of its students. She presented results of a
survey of Limited English Proficient Students as of January 30, 2003, totaling 432
in Pre Kindergarten through Grade 6; and students were served as follows in the
English Language Learner's Program.
1996 - 1997 - 123
1997 - 1998 - 129
1998 - 1999 - 194
1999 - 2000 - 225
2000 - 2001 - 302
2001 - 2002 - 353
2002- 2003 - 432
Without objection by Council, the Vice-Mayor advised that the briefing would
be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Page 17 of 50
EMERGENCY SERVICES-FLOOD REDUCTION/CONTROL-SNOW
REMOVAL: The City Manager submitted a communication advising that on
February 24, 2003, the City was notified by the Virginia Department of Emergency
Management that the Governor had declared a State of Emergency for snow removal
due to expenses incurred by the Virginia Department of Transportation; once a State
of Emergency has been declared, localities responsible for their own snow removal
efforts are eligible to apply for public assistance; if approved, the City would be
eligible for snow removal for a 48 hour period, including such activities as plowing,
cleaning sidewalks and chemicals; the 48 hour period will cover from February 15,
2003, at 7:00 p.m., through Monday, February 17, 2003, at 7:00 p.m.; and costs
claimed for the period totaled $107,798.27.
It was further advised that the City experienced a flood event commencing
Saturday, February 22, 2003, which resulted in both public and private damage and
significant cost to the City in dealing with the impact of the emergency; and an initial
estimate of cost for the event includes $1,031,100.00 in damage to public property
and $1,322,500.00 in damage to homes and businesses, which estimates are subject
to change as findings are updated and insurance estimates are received.
It was explained that damage estimates, a slow economy, and reductions in
State funding limit the City's ability to cover the cost of expenses resulting from
these events; on February 25, the City Manager declared emergencies to exist for
both of these events based on information received by the Virginia Department of
Emergency Management; declaration of a local emergency does not automatically
guarantee that State and Federal financial assistance will be provided; and the
Governor will make a decision on whether or not to request Federal assistance, once
State-wide damage estimates are received.
The City Manager recommended that Council confirm the City Manager's
action declaring local emergencies to exist for snow for the period February 15 -
February 17, 2003, and for a flood commencing on February 22, 2003.
Mr. Dowe offered the following resolution:
(#36250-030303) A RESOLUTION confirming the declaration of a local snow
emergency; conferring emergency powers in the City Manager as Director of
Emergency Management; authorizing the City Manager to make application for
Federal and State public assistance to deal with such emergency; designating a
fiscal agent and an agent for submission of financial information for the City; and
calling upon the Federal and State governments for assistance.
(For full text of Resolution, see Resolution Book No. 97, page 144.)
Page 18 of 50
Mr. Dowe moved the adoption of Resolution No. 36250-630303. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice- Mayor Harris ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Mayor Smith was absent).
Mr. Dowe offered the following resolution:
(#3625~1-030303) A RESOLUTION confirming the declaration of a local flooding
emergency; conferring emergency powers in the City Manager as Director of
Emergency Management; authorizing the City Manager to make application for
Federal and State public assistance to deal with such emergency; designating a
fiscal agent and an agent for submission of financial information for the City; and
calling upon the Federal and State governments for assistance.
(For full text of Resolution, see Resolution Book No. 97, page 146.)
Mr. Dowe moved the adoption of Resolution No. 36251-030303. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice- Mayor Harris ........................................................................................... -6.
NAYS:None ......................................................................................... 0.
(Mayor Smith was absent).
EASEMENTS-SIGNS/BILLBOARDS/AWNINGS: The City Manager submitted a
communication advising that Shellco, LLC, owner of216 Market Street, S. E., located
at the corner of Market Street and Kirk Avenue, has requested permission to retain
awnings that encroach into the public rights-of-way of both Market Street and Kirk
Avenue; the revocable encroachments will extend approximately 40 inches into the
right-of-way of Kirk Avenue and approximately 48 inches into the right-of-way of
Market Street, at a minimum height above the sidewalk of nine feet; right-of-way of
Kirk Avenue at this location is approximately 25 feet in width, and the right-of-way
Page 19 of 50
of Market Street at this location is approximately 50 feet in width; and liability
insurance and indemnification of the City by the applicant shall be provided, subject
to approval by the City's Risk Manager.
The City Manager recommended that Council adopt an ordinance granting a
revocable license to the property owner at 216 Market Street, S. E., to allow awnings
that encroach into the rights-of-way of both Market Street and Kirk Avenue to
remain.
Mr. Dowe offered the following ordinance:
(#36252-030303) AN ORDINANCE granting a revocable license to permit the
encroachment of an awning at a minimum height above the sidewalk of nine feet,
extending approximately 40 inches in the public right-of-way of Kirk Avenue and
extending approximately 48 inches into the public right.of-way of Market Street,
S. E., from property bearing Official Tax No. 4010902, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 148.)
Mr. Dowe moved the adoption of Ordinance No. 36252-030303. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and
Vice- Mayor Harris ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Mayor Smith was absent.)
EASEMENTS-EQUIPMENT: The City Manager submitted a communication
advising that the City of Roanoke's Departmental Environmental Representatives
Team is implementing a program to recycle used cartridges from printers, fax
machines and copiers owned by the City; arrangements for recycling the cartridges
have been coordinated with a Recycling Center located in Franklin, Tennessee; the
Recycling Center has sent the City, free of charge, envelopes and boxes to ship
used cartridges to its facility, postage paid; in return, the Recycling Center will pay
a small amount, between $0.50 and $5.00 per item, depending upon the size and
type, for the cartridges that are received; the Recycling Center has developed
equipment that processes cartridges and refills them for resale; and these
"remanufactured" cartridges are available under several brand names through most
office supply companies.
Page 20 of 50
It was further advised that while team members wish to implement the
recycling program, receiving and handling checks for such small amounts will be
cumbersome for the City; therefore, the team would like to designate the checks to
be sent to the Clean Valley Council as a contribution; the Executive Director and
staffof the Clean Valley Council support the program and will accept contributions,
with checks to be sent directly from the Recycling Center to the Clean Valley
Council; total annual contributions to the Clean Valley Council are not expected to
exceed $500.00; the program will be evaluated by the Departmental Environmental
Representatives Team annually to track its success; and if the amount contributed
is higher than expected, the team will consider whether to include other
organizations for this donation, or to retain the funds for City operations.
The City Manager recommended that she be authorized to approve the
printer cartridge program as developed by the Departmental Environmental
Representatives Team and approve payment for recycled cartridges as contributions
to the Clean Valley Council.
Mr. Dowe offered the following resolution:
(#36253-030303) A RESOLUTION authorizing the City Manager to review and
approve a Printer Cartridge Recycling Program that has been developed by the City
of Roanoke's Departmental Environmental Representatives Team; authorizing the
City Manager to provide for the assignment or designation of funds due to the City
from the recycling entity that receives the printer cartridges be sent to the Clean
Valley Council, Inc., as a contribution from the City, subject to certain conditions;
and authorizing the City Manager to take such further action and to execute and
provide such documents as may be necessary to implement this program.
(For full text of Resolution, see Resolution Book No. 97, page 151.)
Mr. Dowe moved the adoption of Resolution No. 36253-030303. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice- Mayor Harris ........................................................................................... -6.
NAYS:None ........................................................................................ ~.
(Mayor Smith was absent.)
Page 21 of 50
BUDGET-EMERGENCY SERVICES-GRANTS: The City Manager submitted a
communication advising that the purpose of the U. S. Department of Justice
Equipment Grant Program is to assist Virginia localities in preparation for their
response to weapons of mass destruction incidents; the Commonwealth of Virginia
Department of Emergency Management (VDEM) is the designated State agency
charged with the responsibility of managing the grants; Department of Justice
Grants are intended to allow local governments to purchase response equipment
that the locality identifies as needed; funding is restricted to the purchase of
equipment from a specified and limited number of commodity areas and personal
protective equipment for police officers will be purchased with the funds; grant
funds are awarded retroactive to 1999 through 2002; and the total amount of funding
allocated to the City of Roanoke is as follows:
GRANT AWARD AMOUNT
1999 Grant $ 3,777.72
2000 Grant $ 11,000.96
2001 Grant $ 11,269.10
2002 Grant $ 45,405.31
FUNDS MUST BE
OBLIGATED BY
March 23, 2003
July 31, 2004
July 31, 2004
July 31, 2004
TOTAL AWARD: $ 71,453.10
It was explained that the funds do not require a local match, and application
for drawdown of grant funds requires execution by the governing body of the City
of Roanoke of the Designation of Applicants Agent Resolution.
The City Manager recommended that Council accept the Virginia Department
of Emergency Management Grant and that the City Manager be authorized to
execute the grant agreement and any related documents; and appropriate State
grant funds of $71,453.00, with a corresponding revenue estimate, in accounts to be
established by the Director of Finance in the Grant Fund.
Mr. Carder offered the following budget ordinance:
(#36254-030303) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 152.)
Mr. Carder moved the adoption of Ordinance No. 36254-030303. The motion
was seconded by Mr. Dowe and adopted by the following vote:
Page 22 of 50
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice-Mayor Harris .......................................................................................... -6.
NAYS: None ............................................................................................ -0.
(Mayor Smith was absent.)
Mr. Carder offered the following resolution:
(#36255-030303) A RESOLUTION authorizing the acceptance of the
Commonwealth of Virginia Department of Emergency Management Grant by the U. S.
Department of Justice Equipment Grant Program and authorizing the execution of
any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 97, page 153.)
Mr. Carder moved the adoption of Resolution No. 36255-030303. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice- Mayor Harris ........................................................................................... -6.
NAYS: None ......................................................................................... 0.
(Mayor Smith was absent.)
Mr. Cutler offered the following resolution:
(#36256-030303) A RESOLUTION designating the City of Roanoke's agent for
the purposes of the National Domestic Preparedness Office Grant Program(s)
administered by the Commonwealth of Virginia.
(For full text of Resolution, see Resolution Book No. 97, page 154.)
Mr. Cutler moved the adoption of Resolution No. 36256-030303. The motion
was seconded by Mr. Carder and adopted by the following vote:
Page 23 of 50
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe, and
Vice- Mayor Harris ........................................................................................... -6.
NAYS: None ........................................................................................ -0.
(Mayor Smith was absent.)
CITY EMPLOYEES WORKERS COMPENSATION: The City Manager submitted
a communication advising that Council adopted Resolution No. 4748 on February 28,
1936, which granted pay benefits to certain City employees who were absent from
employment due to personal injuries received in the line of duty for up to 60 days;
on February 7, 2000, Council repealed Resolution No. 4748 and adopted Resolution
No. 34671-020700 which granted pay benefits to all full-time City employees who are
absent from employment due to personal injuries received in the line of duty for up
to six months; an unanticipated result of this resolution occurs when an employee
is injured on the job, receives conservative medical treatment, but is later required
to undergo surgery as part of the medical care; and in these rare cases, the
employee may not benefit from the full period of supplemental pay.
It was further advised that these inequities can be addressed by repealing
Resolution Nos. 4748 and 34671-020700 and adopting a new resolution which
authorizes the City Manager to approve supplemental pay for any full-time City
employee who receives a bodily injury arising out of and in the course of his or her
employment with the City of Roanoke, and who, as a result of such injury, receives
temporary disability benefits pursuant to the Workers' Compensation Act; in
general, the City Manager may authorize supplemental pay under such
circumstances during only the first 26 weeks after the date of injury, and such
supplemental pay may continue until either the end of the 26 week period, or until
such employee is able to return to duty, whichever occurs first; if an employee, after
having received supplemental pay during the 26 week period, and after returning to
full or modified duty with the City of Roanoke, becomes once again unable to
perform full or modified duty with the City of Roanoke during the 26 week period as
a result of such injury, the City Manager may authorize supplemental pay while the
employee is absent from work until the end of the 26 week period, or until the
employee is able to return to duty, whichever occurs first; however, the above
notwithstanding, if at any time an employee is unable to return to full or modified
duty with the City of Roanoke due to surgery necessitated by the injury, the City
Manager may authorize supplemental pay upon the employee's absence from work,
which supplemental pay may continue until the employee is otherwise no longer
eligible to receive supplemental pay.
Page 24 of 50
It was explained that the amount of supplemental pay authorized by a
proposed measure shall be an amount equal to the difference between the
employee's regular base pay with the City of Roanoke and any temporary disability
benefits paid to the employee pursuant to the Workers' Compensation Act; and in
no case shall any employee receive supplemental pay authorized by the proposed
measure for a total period of time greater than 26 weeks for any single injury.
The City Manager recommend that Council repeal Resolution Nos. 4748 and
34671-020700 and adopt a new resolution, retroactive to February 7, 2000.
Ms. Wyatt offered the following resolution:
(#36257-030303) A RESOLUTION extending certain pay benefits to full-time
City employees who incur injuries arising out of and in the course of their
employment; and repealing Resolution No. 4748, adopted February 28, 1936, and
Resolution No. 34671-020700, adopted February 7, 2000.
(For full text of Resolution, see Resolution Book No. 97, page 156.)
Ms. Wyatt moved the adoption of Resolution No. 36257-030303. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice- Mayor Harris ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Mayor Smith was absent.)
TRAFFIC-BUDGET-ARMORY/STADIUM-ROANOKE CIVIC CENTER-
TRANSPORTATION SAFETY: The City Manager submitted a communication advising
that Council was briefed on the City's plans to control event traffic for Civic Center
and Stadium/Amphitheater activities; the fundamental element of the traffic control
plan includes the use of intelligent transportation system components to observe
and manage event traffic; motorists will be provided with guidance by temporary
directional signs and by activating Dynamic Message Signs that will direct traffic to
the appropriate facility entrance, or shuttle parking location; and a requested
appropriation will provide funding ($370,579.00) to purchase Dynamic Message
Signs and to modify traffic islands at the Civic Center's main entrance for improved
shuttle bus maneuverability.
Page 25 of 50
The City Manager recommended that Council appropriate $322,111.00 from
increased State Street Maintenance Revenues, and transfer $48,468.00 from the
Paving Program, Account No. 001-530-4120-2010, to a new account in the Capital
Projects Fund to be entitled, Event Traffic Management.
Mr. Dowe offered the following budget ordinance:
(#36258-030303) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 General and Capital Projects Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 158.)
Mr. Dowe moved the adoption of Ordinance No. 36258-030303. The motion
was seconded by Mr. Carder.
Mr. Bestpitch inquired as to whether persons attending events at the Roanoke
Civic Center can obtain information on the availability of parking garages and shuttle
bus service in advance of the event; whereupon, the City Manager advised that
message signs will be one of the mechanisms to direct patrons.
The Acting Director of the Civic Center advised that in addition to planning
traffic management planning, City staffwill work with the news media two days prior
to an event to inform the public of the availability of shuttle buses and parking
decks, etc.
In a further discussion of the matter, the City Manager advised that the
Williamson Road parking garage would be the first garage to be activated for Civic
Center parking.
It was suggested that available parking decks for each civic center event be
posted on the City's web site.
Ordinance No. 36258-030303 was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice-Mayor Harris ............................................................................................. 6.
NAYS:None ............................................................................................ ~.
(Mayor Smith was absent.)
Page 26 of 50
SNOW REMOVAL: The City Manager submitted a communication advising that
the transfer of $250,000.00 to the Snow Removal account was approved at the
February 18, 2003 meeting of Council; following transfer of the additional funds, it
was determined that an emergency procurement of salt was necessary to adequately
prepare for upcoming winter weather; weather forecasts predicted a continuation of
the weekly trend of winter; therefore, it was determined that the existing salt
supplies were not adequate to support pending snow and ice removal efforts; in
accordance with Section 41 of the City Charter of the City of Roanoke, public
advertisement for bids was suspended and written bids were solicited from known
salt providers within the Roanoke region; and a 2,000 ton order was placed with
Cargill Salt, Inc., in the amount of $119,160.00 ($59.58 per ton delivered).
The City Manager recommended that the report be received and filed in
accordance with Section 41 of the Roanoke City Charter.
Mr. Cutler referred to newspaper articles regarding the environmental impact
of salt on aquatic habitats and water supplies, etc., and inquired as to monitoring
efforts by the City, if any, relative to the Stormwater Management Program which is
designed to reduce the contamination of surface waters.
The City Manager responded that the matter is currently under review by City
staff for future consideration.
Without objection by Council, the Vice-Mayor advised that the report would
be received and filed.
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report advising that on June 30,
2003, the three-year terms of office of F. B. Webster Day, Marsha W. Ellison and
Gloria P. Manns as Trustees of the Roanoke City School Board will expire; Ms.
Ellison is ineligible to serve another term inasmuch as she has served three
consecutive three year terms of office; pursuant to Chapter 9, Education, of the
Code of the City of Roanoke (1979), as amended, establishing a procedure for the
election of School Trustees, Council must hold certain meetings and take certain
actions during the months of March, April and May to conform with the selection
process; and the concurrence of Council in establishing the following dates is
requested.
Page 27 of 50
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon thereafter as the
matter may be heard, Council as a Committee of the Whole, will review
and consider all candidates for the position of School Trustee. At such
meeting, Council shall review all applications filed for the position and
Council may elect to interview candidates for such positions.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter as the
matter may be heard, Council will, by public vote, select from the field
of candidates, those candidates to be accorded the formal interview
and all other candidates will be eliminated from the School Trustee
selection process. The number of candidates to be granted the
interview shall not exceed three times the number of positions available
on the Roanoke City School Board, should there be so many
candidates.
(3)
On Monday, April 21, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, Council will hold a public hearing to receive the
views of citizens.
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a meeting
for the purpose of conducting a public interview of candidates for the
position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter as the
matter may be heard, Council will hold an election to fill the three
vacancies, for terms commencing July 1, 2003, and ending June 30,
2006.
There being no questions, and without objection by Council, the Vice-Mayor
advised that the report would be received and filed.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-COMMITTEES: The Director of Finance submitted
the Financial Report for the City of Roanoke for the month of January 2003.
There being no questions, and without objection by Council, the Vice-Mayor
advised that the January 2003 Financial Report would be received and filed.
Page 28 of 50
REPORTS OF COMMITTEES:
ZONING-ANIMALS/INSECTS: The City Planning Commission submitted a
written report in connection with a referral by Council regarding a request to initiate
an amendment to the Zoning Ordinance to provide for establishment of veterinary
clinics, by special exception, in the C-3, Central Business District, subject to
approval by the Board of Zoning Appeals.
It was advised that the Director of Planning, Building and Development,
provided background information on the request to the City Planning Commission
and called attention that an amendment of the C-3 zoning district would apply to all
properties in the district, including the core of downtown, and not just to the
property that The Angels of Assisi propose to purchase.
The City Planning Commission recommended that a petition to amend the C-3
Central Business District regulations, to include veterinary clinics, without corrals
and pens, as a special exception use, be initiated.
Mr. Bestpitch offered the following resolution:
(#36259-030303) A RESOLUTION authorizing the City Manager to file a
petition, seeking an amendment of §36.1-228, Special exception uses, of the Code
of the City of Roanoke (1979), as amended, to provide for the establishment of
veterinary clinics as a special exception use in the C-3, Central Business District, of
the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 97, page 159.)
Mr. Bestpitch moved the adoption of Resolution No. 36259-030303. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler and Vice-Mayor Harris----4.
NAYS: Council Members Wyatt and Dowe ................................................... 2.
(Mayor Smith was absent.)
UNFINISHED BUSINESS: None.
Page 29 of 50
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
COMMITTEES-INDUSTRIES: Mr. Carder offered the following resolution
appointing Allen D. Williams as a Director of the Industrial Development Authority
of the City of Roanoke, to fill the unexpired term of Stark H. Jones, resigned, ending
October 20, 2006:
(#36260-030303) A RESOLUTION appointing Allen D. Williams as a Director on
the Board of Directors of the Industrial Development Authority of the City of
Roanoke, to fill the unexpired term of Stark H. Jones, ending October 20, 2006.
(For full text of Resolution, see Resolution Book No. 97, page 160.)
Mr. Carder moved the adoption of Resolution No. 36260-030303. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Cutler, Dowe and
Vice-Mayor Harris ............................................................................................. -6.
NAYS: None ........................................................................................... -0.
(Mayor Smith was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGMENT-LEGISLATION: Council Member Carder
expressed appreciation to Senator John S. Edwards, Delegates A. Victor Thomas
and Clifton A. Woodrum, III, Thomas A. Dick, Legislative Liaison, and William M.
Hackworth, City Attorney, for their efforts in connection with the City's 2003
Legislative Program. He advised that six key initiatives were identified and all six
were approved by the Virginia General Assembly.
BUDGET-CITY GOVERNMENT: Council Member Carder expressed
appreciation to the City Manager and to City staff for their response to his inquiry
regarding information on those programs that have been mandated by State and
Federal Governments, but have not been funded and/or funding was reduced by the
State and/or Federal governments.
Page 30 of 50
ACTS OF AC KNOWLEDGMENT-BRIDGES: Council Member Dowe advised that
the word "appropriate memorial" and "Dr. Martin Luther King, Jr." are not
synonymous terms. He stated that there is nothing that can be named in Dr. King's
honor that would be appropriate in view of the many contributions that he made for
the betterment of his fellow man. He advised that his motive in offering the
suggestion to name the First Street Bridge in memory of Dr. King was intended to
honor the "man."
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
ROANOKE CIVIC CENTER: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E.,
suggested that Roanoke Civic Center patrons, when ordering/purchasing tickets, be
permitted to select the parking deck of their choice, which will enable the City to
keep a tally of the number of persons expected to park in each parking garage.
COMPLAINTS-BRIDGES-CITY GOVERNMENT-CITY EMPLOYEES-FLOOD
REDUCTION/CONTROL: Mr. Robert Gravely, 3360 Hershberger Road, N. W., spoke
with regard to flooding conditions in the City of Roanoke on Saturday, February 22,
2003. He expressed concern that the naming of the First Street Bridge in memory
of Dr. King is not a befitting memorial; Iow wages for citizens of the City of Roanoke;
and the voices of citizens are not being heard by their City government.
CITY MANAGER COMMENTS:
ACTS OF ACKNOWLEDGE-CITY EMPLOYEES: The City Manager commended
City employees for their participation in Citizens Appreciation Day which was held
on Saturday, March 1, 2003, at Valley View Mall. She stated that the event provided
an opportunity to showcase the various services offered to citizens by the City of
Roanoke.
There being no further business, at 3:40 p.m., the Vice-Mayor declared the
meeting in recess until Friday, March 7, 2003, at 8:30 a.m., for the Council's Financial
Planning Session to be held in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue S. W., Roanoke, Virginia.
Page 31 of 50
The Council meeting reconvened on Friday, March 7, 2003, at 8:30 a.m., in the
Emergency Operations Center Conference Room, Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice-Mayor C.
Nelson Harris presiding.
PRESENT: Council Members Linda F. Wyatt (arrived late), William D.
Bestpitch, William H. Carder, M. Rupert Cutler, and Vice-Mayor C. Nelson Harris ..... 5.
ABSENT: Mayor Ralph K. Smith and Council Member Alfred T. Dowe, Jr.- ..... 2.
STAFF PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; Mary F. Parker, City Clerk;
Willard N. Claytor, Director of Real Estate Valuation; Troy A. Harmon, Municipal
Auditor; George C. Snead, Jr., Assistant City Manager for Operations; Barry L. Key,
Director of Management Budget; Ann H. Shawver, Deputy Director of Finance;
Sherman M. Stovall, Planning Support Service Supervisor; Philip C. Schirmer, City
Engineer; Michael T. McEvoy, Director of Utilities; Richard L. Kelley, Assistant
Superintendent of Operations; and F. B. Webster Day, Trustee, Roanoke City School
Board.
COUNCIL-BUDGET: Vice-Mayor Harris advised that the purpose of the
meeting was to engage in discussion regarding the City's financial condition;
whereupon, he turned the meeting over to Council Member Bestpitch, Chair, Budget
and Planning Committee.
Following brief introductory remarks, Chairman Bestpitch called upon the City
Manager for remarks; whereupon, the City Manager advised that City staff had
prepared a presentation with regard to a multi-year financial plan for the City's
General Fund; and various presentations would be made by Jesse A. Hall, Ann H.
Shawver, and Barry L. Key, Director and Deputy Director of Finance and Director of
Management and Budget, respectively.
Mr. Key advised that the multi-year financial plan components will include a
five-year forecast for revenues and expenditures for fiscal year 2003 - 2007, focusing
on General Fund trends and assumptions in preparing the budget forecast; a gap
analysis including difference in revenue and expenditures forecasts in the next five
years, with strategies to close the gap; and comparisons with peer localities. He
reviewed charts detailing positive trends in local taxes in real estate, and prepared
food and beverage from 1993 - 2003, which show a steady growth in Roanoke's first
and fifth largest local tax sources. He reviewed warning trends in local taxes in the
Page 32 of 50
areas of personal property tax revenues, sales tax revenues, business license
revenues from 1993 - 2003, which show a declining growth in Roanoke's second,
third and fourth largest local tax sources.
Council Member Bestpitch inquired if citizens could be provided with
information on cost savings from the time that the real estate tax rate was $1.64 per
$100.00 of assessed value to the present when the real estate tax rate is $1.21 per
$100.00 of assessed value. It was pointed out that the 43 cents difference is worth
approximately $19 million.
At this point, Ms. Wyatt entered the meeting. (8:45 a.m.)
There was discussion with regard to personal property tax revenue/decals in
which it was pointed out that decal purchase makes up only one-half of the total
personal property collected, and a number of factors affect the amount of revenue
collected.
Charts were reviewed in connection with warning trends in local taxes relative
to sales tax revenue and business license revenue, which show a declining growth
in Roanoke's second, third, and fourth largest local tax sources; key financial
assumptions in revenues point out that there will be a continuation of reduced
growth trends in local tax revenue categories; i.e.: general property taxes, other
local taxes, total local taxes, and intergovernmental revenues (very limited growth),
total revenues, and there will be less buying power.
Ms. Wyatt inquired as to the availability of data on the number of unfunded
State/Federal mandates during the past five to ten years; whereupon, the City
Manager advised that the information could be compiled.
Other priority revenue issues for fiscal year 2004 to 2007 include:
Key Financial Assumptions Revenues:
Change in Admissions Tax rate structure to a mixed rate
structure
One rate for City-owned facilities and a lower rate for all other
entities collecting the tax
Loss of reimbursement for direct and indirect services provided
to Water and Sewer Fund with creation of regional water
authority
Page 33 of 50
Direct Services $ 708,000.00
(Partially offset by related expenditure reduction)
Indirect Services $ 1,122,000.00
Total Revenue Loss $ 1,830,000.00
Revenue forecast for fiscal years 2003 to 2007:
Revenue
Source FY 03 FY 04 FY 05 FY 06 FY 07
General
Property Taxes
78,340,707.00 83,396,050.00 86,206,770.00 89,119,047.00 92,136,715.00
Other Local
Taxes 59,301,164.00 60,648,777.00 62,057,297.00 63,600,414.00 65,195,117.00
Permits, Fees
& Licenses 1,030,694.00 901,122.00 946,119.00 993,366.00 1,042,974.00
Fines and
Forfeitures 1,116,350.00 1,296,130.00 1,347,175.00 1,400,262.00 1,455,473.00
Use of Money
and Property 1,082,729.00 970,241.00 955,909.00 957,885.00 959,936.00
Intergovern-
mental 45,721,695.00 45,285,816.00 45,450,568.00 45,575,568.00 45,725,568.00
Charges for
Current
Services 6,655,980.00 6,546,152.00 4,893,276.00 4,998,540.00 5,123,945.00
Miscellaneous 295,045.00 263,374.00 268,641.00 274,013.00 279,493.00
TOTALS 193,544,364.00 199,307,662.00 202,125,755.00 206,919,095.00 211,919,221.00
% GROWTH 1.15 % 2.98 % 1.41% 2.37 % 2.42 %
It was explained that positive trends in expenditures include a steady growth
in local funds for Roanoke's largest expenditure category which is education,
including operating debt service and CMERP funding; and the Roanoke City Public
Schools receive 36.4 per cent of local tax growth, subject to certain exclusions of
targeted local taxes such as the E911 tax.
It was noted that there is controlled growth in Roanoke's second, third, fourth
and sixth largest expenditure categories; i.e.: public safety, health and welfare,
public works and general government; there is significant growth in Roanoke's fifth
largest expenditure category; i.e.: debt service and capital projects, which growth
is driven by approved capital improvement program projects requiring cash or bond
funding.
Page 34 of 50
It was explained that key financial assumptions in regard to expenditures are
that historically, expenditure growth rates will continue for employee salaries and
fringe benefits and operating expenses; there will be continued controlled growth
in employee staffing levels; and total expenditures continue to exceed the CPI by
approximately 2.5 per cent annually to provide a competitive employee
compensation package; and maintain quality services, including public schools,
fund capital maintenance and equipment replacement needs, and fund community
improvements.
There was discussion in regard to uses for Municipal North when the Social
Services Department relocates to its new office space in the former Sears building
on Williamson Road; whereupon, the City Manager advised that two commitments
have been made with regard to the vacated space in Municipal North, and it would
be the recommendation of the City administration to conduct a space analysis study.
A Member of Council called attention to a special needs analysis of the Municipal
Complex which was conducted several years ago and itwas suggested that the City
Manager review the consultants' report prior to contracting for another study.
The following key financial assumptions with regard to expenditures were
reviewed:
Other priority funding needs for FY 2004 to FY 2007
Continued sharing of local tax revenues with Roanoke City
Public Schools based on current formula
Increased contribution rate for Employee Retirement System
(6.25% to 7.59%) in FY04 - $691,000.00 - and subsequent
potential increase in FY05
Increased contribution rate for Sheriff/Jail employees in the
Virginia Retirement System in FY05 - $33,000.00
Increased cost of Employee Health Insurance in FY04
$342,000.00 and subsequent annual increases FY05 to FY07
Increased local operating expense for new Health and Human
Services Building beginning in FY04 $544,000.00 and
increasing to $849,000.00 in FY05
Note: Current state reimbursement of $394,000.00 annually for
Municipal North renovation due to expire, reducing net local increase
to $455,000.00 annually.
Page 35 of 50
Increased operating expense for Regional SPCA beginning in
FY04 - $192,000.00 and increasing to $314,000.00 in FY05
City Council's budget priority to restore recurring funding in the
operating budget for Equipment Replacement, Fixed Asset
Maintenance, Paving and Technology needs
Equipment Replacement
- Funding Goal - $2.5 million by FY07
- $306,250.00 increase in FY04 to $1,531,250.00
Fixed Asset Maintenance
- Funding Goal - $750,000.00 by FY07
- $255,000.00 increase in FY04 to $600,000.00
Paving Program
- Funding Goal - $2.5 million by FY07
- $322,111.00 increase in FY04 to $2,075,000.00
Technology - Financial Systems Replacement Project
- Funding Goal - $1.0 million by FY07
- $475,000.00 increase in FY04 to $879,000.00 (supplements
existing capital lease funding for personal computer replacement
program)
Total of $1,358,361.00 in FY04
Expenditure forecast for fiscal year 2003. 2007:
Expenditure
Category FY03 FY04 FY05 FY06 FY07
Community
Development $2,93'1,162.00 $3,050,110.00 $3,174,000.00 $3,303,040.00 $3,437,448.00
Education 46,716,745.00 48,846,240.00 50,277,003.00 51,787,847.00 53,351,922.00
General
Government 11,628,249.00 12,091,338.00 11,865,256.00 12,366,774.00 12,888,693.00
Health and
Welfare 27,563,019.00 28,853,662.00 29,995,575.00 30,880,934.00 31,793,947.00
Judicial
Administration 6,075,490.00 6,297,139.00 6,527,060.00 6,765,554.00 7,012,938.00
Non-
Departmental 22,884,223.00 25,1f f,858.00 26,806,139.00 28,312,735.00 29,405,363.00
Page 36 of 50
Parks,
Recreation &
Cultural 9,975,369.00 10,417,784.00 10,765,185.00 11,1247Aa..00 11,495,944.00
Public Safety 45,265,057.00 47,243,638.00 49,256,281.00 51,195,595.00 53,210,738.00
Public Works 20,505,050.00 21,746,464.00 22,635,626.00 23,525,572.00 24,467,316.00
TOTALS 193,544,364.00 203,658,234.00 211,302,f 25.00 219,262,496.00 227,064,309.00
% GROWTH 1.15 % 5.23 % 3.75 % 3.77 % 3.56 %
Key Financial Assumptions in the Capital Improvement Program are:
· FY2004 Capital Projects - $40,355,000.00
Previously Approved Bond Issue - $14,300,000.00
- Civic Center Improvements - Phase II - $14,300,000.00
Cash
Funding - $2,455,000.00
Building Condition Assessment Program - $600,000.00
Dumas Center - $100,000.00
Financial System Replacement - $475,000.00
Grandin Theater - $80,000.00
Mill Mountain Zoo Water System Upgrade - $175,000.00
Passenger Station. $625,000.00
Roanoke River Greenway - $200,000.00
YMCA - $200,000.00
Debt Financing - $23,630,00.00
_ Water Pollution Control Plant - $23,630,000.00 - VWRLP Loan
FY2005 Capital Projects - $56,931,000.00
Cash Funding - $5,130,000.00
- Building Condition Assessment Program - $650,000.00
- Dumas Center - $100,000.00
- Financial System Replacement - $650,000.00
- Fire-EMS Strategic Plan - $250,000.00
- Grandin Theater - $80,000.00
- Municipal North Renovation - $2,000,000.00
- Public Works Service Center - $1,000,000.00
- Roanoke River Greenway - $200,000.00
- YMCA - $200,000.00
Page 37 of 50
Debt Financing - $51,801,000.00
- Art Museum/IMAX Theater. $3,700,000.00
- Fire-EMS Strategic Plan - $4,431,000.00
- High School Improvements - Patrick Henry High School .
$19,000,000.00
- Parks Master Plan - $7,000,000.00
- Police Building - $6,670,000.00
- Stormwater Management Program - $11,000,000.00 - Bond Issue
funded from new stormwater management fee
FY2006 Capital Projects. $11,055,000.00
Cash Funding. $3,855,000.00
- Building Condition Assessment Program - $700,000.00
- Dumas Center - $100,000.00
- Financial System Replacement - $825,000.00
- Grandin Theater - $80,000.00
_ Roanoke Center for Industry and Technology -$1,750,000.00
- Roanoke River Greenway - $200,000.00
- South Jefferson Redevelopment Area Project - Riverside Centre
for Research and Technology - $3,665,000.00
YMCA - $200,000.00
Debt Financing.
$34,440,000.00
Fire-EMS Strategic Plan. $4,000,000.00
High School Improvements - William Fleming High School -
$20,000,000.00
Roanoke River Flood Reduction Project - $5,000,000.00
South Jefferson Redevelopment Area Project - Riverside Centre
for Research and Technology - $5,440,000.00
FY2008 Capital Projects - $2,250,000.00
Cash Funding. $2,250,000.00
- Building Condition Assessment Program - $750,000.00
- Dumas Center. $100,000.00
- Financial System Replacement - $1,000,000.00
- Roanoke River Greenway - $200,000.00
- YMCA - $200,000.00
Page 38 of 50
· 5 - Year Capital Improvement Program - $151,026,000.00
Cash Funding - $19,685,000.00
Debt Financing - $131,341,000.00
- General Obligation Bond Issues - $107,741,000.00
· FY2004 $14,300,000.00
· FY2005 $51,801,000.00
· FY2006 $7,200,000.00
· FY2007 $34,440,000.00
Virginia Wastewater Revolving Loan Program - $23,630,000.00
The Deputy Director of Finance reviewed the following:
Outstanding Debt as of June 30, 2003
· City General Obligation Bonds
· School General Obligation Bonds:
· Enterprise Fund General Obligation Bonds:
- Water Fund
- Water Pollution Control Fund
- Civic Center Fund
- Parking Fund
· Qualified Zone Academy Bonds (QZAB)
· Virginia Public School Authority (VPSA) Bonds
· Literary Fund Loans
· Section 108 Loan
· Capital Leases
Total Debt as of June 30, 2003
$115,725,323.00
24,868,966.00
22,360,000.00
14,460,000.00
2,110,000.00
6,935,711.00
1,892,908.00
31,427,145.00
6,410,000.00
4,105,000.00
6,373,590.00
$236,668,643.00
Planned Debt Issuance for City and School Projects
FY04
$1.3 million in Literary Fund Loans for Lincoln Terrace Saturn
Network renovations
FY05
- $40.801 million General Obligation Bonds
Art Museum/IMAX Theater - 3.7 million
Patrick Henry High School Improvements - $19 million
Police Building - Phase II - $6.67 million
Parks Master Plan - Phase II - $7.0 million
Fire Station Replacement. $4.431 million
Page 39 of 50
An additional $19 million in VPSA/Literary Fund Loans for the Patrick
Henry High School project
· $7.5 million Literary Loan and $11.5 million VPSA Bonds
FY06
$3.75 million Literary Loan for Elementary School Improvements
$1.75 million Literary Loan for William Fleming High School
FY07
$3.75 million for Elementary School Improvements
$1.2 million Literary Loan and $2.55 million VPSA Bonds
$34.4 million for General Obligation Bonds
· Fire Station Replacement. $4.0 million
· Roanoke Center for Research and Technology/
Carilion Biomedical Institute - $5.4 million
· Roanoke River Flood Reduction - $5.0 million
· William Fleming High School Improvements - $20.0 million
FY08
- $18.25 million VPSA Bonds for William Fleming High School
The following information was reviewed regarding Planned Debt Issuance for
Enterprise Funds:
FY04
$14.3 million General Obligation Bonds for Phase II Civic Center
Renovations
· Funded by:
- 4% increase in the Admissions Tax rate on City
owned facilities
- Capital Improvements fee added to ticket prices for
events at Civic Facilities
- Net additional revenues from operations
- $23.63 million VWRLP Bonds for Water Pollution
Control Plant Expansion
Funding provided by a rate increase to be effective July 1,
2003
Page4Oof 50
FY05
FY06
$11 million for Stormwater Management
· Funding proposed via a fee imposed as part of utility
billing
$7.2 million in Church Avenue West Parking Garage Bonds
· Funding proposed by increased revenues of the Parking
Fund
The following Assumptions on Debt and Funding of Debt Services was
reviewed:
The City has traditionally funded debt service on General Obligation
Bonds, whether for City or School projects.
The Schools have traditionally funded debt service on VPSA Bonds and
Literary Fund Loans.
Capital Leases are considered tax supported debt of the City and are
typically funded by the General Fund.
In analyzing tax burden, all such debt is considered tax supported debt
of Roanoke due to vesting of taxing authority in the City.
Generally, debt of Proprietary Funds (Water, Water Pollution Control,
Civic Center, Parking) is considered self supporting and excluded from
debt burden calculations.
General Obligation and Virginia Public School Authority bonds were
amortized using level principal and an interest rate of six per cent.
· Literary Loans were amortized at an interest rate of three per cent.
· All debt amortized over 20 years.
Funding for debt service increases based on the following
assumptions:
- Increased funding of debt service of an additional $570,000.00
per year through FY10.
- Dedication to debt service funding of incremental increases in
EMS fees through FY06.
Page 41 of 50
Charts were reviewed detailing current and future General Fund Debt Service,
Future General Fund Debt Service and Projected Funding for Debt Service and
Future City and School Debt Service.
The Director of Finance reviewed the following debt policies:
Non-proprietary general obligation debt service will not exceed ten per
cent of General Fund expenditures.
Net bonded debt will not exceed five per cent of the assessed value of
real estate.
- Net Bonded Debt is general obligation debt for the City and
School Board, exclusive of Proprietary Fund debt and the
amount available in the Debt Service Fund.
Net debt per capita will not exceed $2,000.00
- Note: Ratios that follow include all non-Proprietary Fund debt -
GO bonds, VPSA Literary Loans, QZAB, and Capital Leases.
Ratio of Debt Service to General and School Fund Expenditures (ten per cent)
City Projects School Projects Overall
· FY 2000 3.5% 2.0% 5.5%
· FY2001 4.2% 2.5% 6.7%
· FY2002 4.1% 2.3% 6.4%
· FY2003 5.9% 2.9% 8.8%
· FY2004 5.2% 2.6% 7.8%
· FY2005 5.4% 3.0% 8.4%
· FY2006 5.3% 3.5% 8.8%
· FY2007 4.9% 3.5% 8.4%
· FY2008 4.6% 4.7% 9.3%
· FY2009 4.4% 4.7% 9.1%
Note: Assumes annual expenditure growth of four per cent.
Page 42 of 50
Ratio of Net Bonded Debt to Assessed Value of Real Estate (five per cent)
City Projects School Projects Overall
· FY 2000 2.2% 1.5% 3.7%
· FY 2001 2.0% 1.6% 3.6%
· FY 2002 2.8% 1.7% 4.%
· FY 2003 2.2% 1.4% 3.6%
· FY 2004 2.0% 1.4% 3.4%
· FY 2005 2.2% 2.0% 4.2%
· FY 2006 1.9% 1.9% 3.8%
· FY 2007 2.0% 2.1% 4.1%
· FY 2008 1.7% 2.2% 3.9%
· FY 2009 1.5% 2.0% 3.5%
Note: Assumes growth of four per cent in assessed value of real estate.
Net Bonded Debt Per Capita ($2,000.00):
City Projects
School Projects Overall
· FY 2000 $ 857.00 $606.00 $1,463.00
· FY 2001 $ 820.00 $646.00 $1,466.00
· FY 2002 $1,199.00 $718.00 $1,917.00
· FY 2003 $1,107.00 $684.00 $1,791.00
· FY 2004 $1,023.00 $710.00 $1,733.00
· FY 2005 $1,167.00 $1,063.00 $2,230.00
· FY 2006 $1,070.00 $1,052.00 $2,122.00
· FY 2007 $1,127.00 $1,230.00 $2,357.00
· FY 2008 $1,024.00 $1,337.00 $2,361.00
· FY 2009 $ 916.00 $1,241.00 $2,157.00
Debt Statistics of Urban Cities:
Locality General Debt Service Net Bonded Net Bonded Debt
Obligation To General Debt To Per Capita
Bond Rating Fund Expenditure Assessed Value
Real
Estate
Roanoke AA 6.45% 4.40% $1,916
Richmond AA/A1 6.96% 3.5t % $1,988
Hampton AA 5.69% 2.90% $1,107
Lynchburg AA 6.07% 2.97% $1,248
Newport News AA 7.70% 5.60% $2,289
Norfolk AA/A1 9.04% 3.41% $1,485
Page 43 of 50
Portsmouth
Roanoke Co.
AAqA1 I 6.80%
AA 5.44%
6.39% I $2,002
1.71% $1,136
Mr. Key reviewed charts in connection with a gap analysis of revenue and
expenditure forecasts and significant contributing factors:
FY 2004 FY 2005 FY 2006 FY 2007
Local School $ 2.129 $3.560 $5.071 $6.635
Funding
Capital 1.606 2.708 3.809 4.910
Improvements and
Restoration of
Capital Replacement
in Operating Budget
Employee Fringe 1.033 1.778 2.230 2.704
Benefits
Regional and Other 0.734 1.162 1.170 1.178
Initiatives
Revenue Reductions 0.706 1.828 1.828 1.828
Totals (Millions) $6.208 $11.035 $14.108 $17.255
Budgetar~ Gap $4.350 $9.176 $12.343 $15.145
(Millions)
Budgetary options under consideration include:
Revenues
- Fiscal Year 2004
· Levy a Short Term Rentals Tax to promote taxation equity
· Increase the E911 Tax to partially offset the $1.2 million
"local cost" of the E911 Center and provide more staffing
to handle the wireless E911 call workload mandated by the
State but not adequately funded
· Increase animal impoundment and boarding fees at the
Regional SPCA
· Levy a loose leaf collection fee to promote the more
efficient and environmentally conscious bagged leaf
collection program
· Solid waste disposal fee to partially recover increased
landfill tipping costs resulting from increased tonnage
(due to successful bulk and brush programs) and landfill
tipping fees
Page 44 of 50
- Fiscal Year 2005 and beyond
· Provide new revenue streams
There was discussion in regard to phasing out the City's loose leaf collection
program in which it was noted that some citizens view loose leaf collection as one
of the basic services provided by the City for their tax dollars; the State has placed
the City "between a rock and a hard place", and the time has come to either cut
services or increase revenue; a possible solution is to identify revenue streams and
those services that the City will provide locally, determine the cost to pay for the
services, and increase revenue streams accordingly; and a number of services are
provided that are not fundamental basic governmental services, such as the
unnecessary televising of City Council meetings.
The following revenue options were reviewed by City staff:
Tax Current Rate Maximum Rate Rate Change Impact
Real Estate $1.21 None $.01 = $445,000
Personal Property $3.45 None $.01 = $ 66,000
Utility Consumer 12% until January
2004 20% 1% = $1,121,000
Cigarette
(20 per pack) $.27 None $.01 = $ 72,000
Transient Occupancy
7% None $1% = $306,000
Admissions 6.6% None 1% = $ 73,000
Prepared Food & Beverage
4% None 1% = $1,879,000
E-911 $1.45 $3.00 $.01 = $8,000
Motor Vehicle Decal $20 $28.50 $1 = $89,000
Cable TV Utility ...... 7% 1% = $210,000
Short-Term Rental ..... 1% 1% = $150,000
Stormwater Management
Fee ..... None $11month = $500,000+
Page 45 of 50
The following is a comparison of local tax rates for peer localities - fiscal year
2002 (Member localities of Virginia First Cities Coalition):
Roanoke First Cities All Cities Roanoke Co.
Real Estate 51.21151.11 $1.31151.18 $1.03150.93 $1.12151.03
Personal Property
53.45152.69 $3.96153.18 $3,61152.79 $3.50152.73
Utility Consumer
12% 20% 17% 12%
Motor Vehicle
License $20 $25 $21 $20
E911 $1.45 $2.51 $1.65 $1.46
Prepared Food
4.0% 6.2% 5.0% 4.0%
Transient Occupancy
7.0% 7.4% 5.2% 5.0%
Cigarette
(25 pack) $0.3375 $0.3192 $0.3200 $0.0000
Admissions 6.5% 8.3% 7.2% 5%
Note: Split rates for Real Estate and Personal Property Taxes denote
differences in nominal and effective tax rates based on
assessment/sales ratio and assessment basis, respectively.
In order to close the gap, staff reviewed the following budgetary options under
consideration:
Expenditures for Fiscal Year 2004
- Pass through State revenue reductions to appropriate departments
- Reduce or defer employee salary increase
- Unfunding of vacant positions where no service level reduction is likely
to result, such as:
· Fire-EMS due to a reduction in the required staffing factor (recent
attrition has resulted in less senior staff requiring less leave
time)
Parks and Recreation administrative staff
Solid Waste Management due to reassignment of duties
- elimination of 21 positions recommended by
Reassignment or
departments
Page 46 of 50
Downsizing of the vehicular fleet
Service level reductions such as:
· Vacating alleys not needed for primary access or solid waste
collection
· Elimination of commercial solid waste collection and/or
modification of the Central Business District solid waste
collection system
· Modification of Mounted Patrol Program from a "full-time" unit to
a "special events" unit
Deferral of capital replacement funding
Council Member Bestpitch requested that the City Manager initiate a process
to identify all of the paper alleys in the City of Roanoke which could be added to the
City's tax base; whereupon, the City Manager advised that a study could be
conducted which would take approximately two years to complete.
Mr. Bestpitch requested information on comparative costs for commercial
refuse collection in the City of Salem versus the City of Roanoke.
Council Member Carder expressed concern with regard to modification to the
mounted patrol program from a "full time" unit to a "special events" unit. He
advised that the mounted patrol unit has been a visible marketing and crime
prevention tool and citizens feel the freedom to talk with mounted patrol officers
about their neighborhoods.
The City Manager encouraged Council Members to offer suggestions on other
budget consideration options. She advised that the above referenced suggestions
came out of the budget process from individual City departments and the Budget
Committee is in the process of reviewing the suggestions.
A suggestion was made that a question be included on the annual Citizens
Survey encouraging citizens to prioritize City services and to identify those services
that they would be willing to pay for. It was also suggested that the question be
posted on the City's web site for response by citizens.
Charts were reviewed for the fiscal years 1991 -2001 comparing Roanoke with
peer localities in regard to local tax revenue growth, local revenue growth, State
revenue growth (including schools), total revenue growth (including schools), and
expenditure growth (including schools).
Page 47 of 50
A comparison of peer localities in regard to expenditures per capita - fiscal
year 2001, is as follows:
Hampton
Roanoke Co.
Newport News
All Cities
Roanoke
Norfolk
Portsmouth
Lynchburg
Richmond
$2,397.00
$2,561.00
$2,722.00
$2,761.00
$2,790.00
$2,873.00
$3,075.00
$3,114.00
$3,413.00
The following are comparisons with peer localities, fiscal stress - FY2000
Commission on Local Government assesses the level of fiscal stress
for Virginia localities annually using three primary indicators:
- Revenue capacity
- Revenue effort
- Median adjusted gross income
· A composite fiscal stress score is developed for each locality.
- It is not an indicator of financial hardship, but it does indicate the
relative fiscal stress of each locality.
Roanoke's fiscal stress ranking are as follows:
_ Average Revenue Capacity - 69th of 135 localities, with a ranking
of one representing the lowest capacity.
_ High Revenue Effort - 14~ of 135 localities, with a ranking of one
representing the highest effort.
_ Low Median Adjusted Gross Income - 29th of 135 localities, with
a ranking of one representing the lowest income.
_ High Fiscal Stress - 15th of 135 localities, classified as having
"high fiscal stress" along with most other First Cities peer
localities. Salem is classified "above average stress" and
Roanoke County is classified "below average stress".
It was advised that Virginia's fiscal stress "top 20 list" for fiscal year 2000 is
as follows:
Page 48 of 50
01. Norfolk
02. Emporia 12. Hampton
03. Hopewell 13. Martinsville
04. Covington 14. Lynchburg
05. Portsmouth 15. Roanoke
06. Petersburg 16. Galax
07. Greensville County 17. Buena Vista
08. Clifton Forge 18. Bedford
09. Newport News 19. Danville
10. Buchanan County 20. Norton
11. Bristol 21. Richmond
It was explained that in a summary of comparisons with peer localities
Roanoke's historical growth rates for revenues and expenditures are slightly less
than, but do not differ significantly from:
First Cities peer governments
All Virginia cities
Roanoke County
· Reduced revenue forecasts in the next several years due to slowed
local economic conditions, the Commonwealth's budget problems and
possible Federal budget reductions will present a significant financial
challenge as the City attempts to:
Retain a competitive employee compensation
package
Maintain quality services, including public schools
Provide necessary capital maintenance, equipment
replacement and technology advancement funding;
and
Address capital needs of the community
The City Manager requested that any items requiring additional discussion be
included on the April 7, 2003 Budget and Planning Committee agenda and that the
items be submitted to either the City Manager or to the Director of Management and
Budget.
Page 49 of 50
There being no further business, the Vice-Mayor declared the meeting
adjourned at 11:55 a.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
C. Nelson Harris
Vice-Mayor
Page 50 of 50
RALPH K. SMITlt
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyatt
April 21,2003
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
~ncerely,
Ralph K. Smith
Mayor
RKS:sm
N:/cksml~Agenda 03\Closed Session on Vacancies wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roznoke.vn.us
April 28, 2003
File #15-110-304
STEPHAN1E M. MOON
Dcputy City Clerk
SHEILA N. HARTMAN
Assistant City Cle~
Mr. Thomas M. Winn, III
2519 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Winn:
Your communication tendering your resignation as a member of the Youth Services Citizen
Board, effectiye immediately, was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, April 21,2003.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board
from December 1, 1997 to April 21, 2003. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pcz
Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
Stephanie M. Moon, Deputy City Clerk
N:'~;KMHl~'Agenda.03~Apri121, 2003 correspondence.wpd
INTER
DEPARTMENTAL
MEMORANDUM
Youth Services
Parks and Recreation Department
DATE:
TO:
FROM:
SUBJECT:
April 10, 2003
Stephanie Moon, Deputy City Clerk
Marion Vaughn-Howard, Program Manager
Youth Services Citizen Board
Mr. Thomas Winn, who has been a member of the Youth Services Citizen Board
since December 1997, has expressed the need to resign from the Board due to family
commitments. Please convey this information to City Council members.
Thank you.
pr
cc;
Steven C. Buschor, Director of Parks & Recreation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #15-67-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Kyna A. Jones, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Jones:
This is to advise you that Jim Hale has qualified as a member of the Parks and Recreation
Advisory Beard, for a term ending March 31,2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~Apri121, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jim Hale, do solemnly swear (or affirm) that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Parks and Recreation Advisory Board, for a term ending March 31,2006,
according to the best of my ability,(so help me God).
Subscribed and sworn to before me this.~'~-~ day of 2003.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CKMHl~Agenda.O3\February 18, 2002.Oaths.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254 I
Fax: (540) 853-1145
April 21, 2003
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyatt
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene a closed meeting to discuss the
investing of pubhc funds where competition or bargaining is involved, where, if made
public initially, the financial interest of the governmental unit would be adversely
affected, pursuant to § 2.2-3711A.6, of the Code of Virginia (1950), as amended.
Sincerely yours,
William D. Bestpitch
WDB/f
Darlene L. Burcham, City Manager
William M. Hackwotth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOIOZ,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
April 28, 2003
File #60-448
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Elaine Simpson, Station Manager
Roanoke Valley Regional Cable Television
541 Luck Avenue, S. W., Suite 145
Roanoke, Virginia 24016
Dear Ms. Simpson:
I am enclosing copy of Resolution No. 36281-042103 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for fiscal year 2003-2004, in the amount of $273,614.00, for operation of the
regional government and educational access station, Roanoke Valley Television (RVTV,
Channel 3), and for the City to provide partial funding, in the amount of $150,488.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Diane S. Childers, Clerk to the Board of Supervisors, Roanoke County, P. O. Box,
29800, Roanoke, Virginia 24018-0798
Carolyn S. Ross, Town Clerk, Town of Vinton, 311 South Pollard Street, Vinton,
Virginia 24179-2531
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Christopher L. Slone, Public Information Officer
N:\CKMHl~Agenda.03~Apri121, 2003 correspondence.wpd
IN TI-tE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of Apx'il, 2003.
1~o. 36281-042103.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 2003-2004 for the
operation of the regional government and educational access station, Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 2003-2004 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives f~om the City of Roanoke,
Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WHEREAS, such jurisdictions have agreed to provide funding as provided for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of $150,488.00, which is within the limits provided
for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget of $273,614.00 for Fiscal Year 2003 -2004 for the operation of the
regional government and regional educational access station, RVTV, as set forth in a letter to this
Council dated April 21, 2003, is hereby approved.
2. The amoum of $150,488.00 will be provided by the City of Roanoke as its prorata
share for the annual operational budget for RVTV for the Fiscal Year 2003-2004 as requested in the
letter to this Council dated April 21, 2003.
ATTEST:
City Clerk.
H:~leosure, sYvtv budget 2003 2004,doc 2
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 21,2003
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr,
C, Nelson Harris
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of City Council:
Subject: 2003-04 RVTV Budget
The City of Roanoke, the County of Roanoke, and the Town of Vinton jointly operate
Roanoke Valley Television (RVTV). The initial equipment and facilities for the television
station were funded through a $480,000 capital grant from Cox Communications. The
station is located at the Jefferson Center and currently employs five full-time staff
members. The staff produces videos and shows for the local governments and school
systems and cablecasts them, along with government meetings, on Cox Communications'
Channel 3.
On June 8, 1992, City Council approved the Roanoke Valley Regional Cable Television
Agreement, which requires that the RVTV Operating Budget be approved bythe governing
bodies of the city, the county, and the town. Funding for the Operating Budget is shared
by the three governments, based on the annual proportion of Cox subscribers located in
each jurisdiction.
During 2002, RVTV produced 12 Inside Roanoke shows, 3 Roanoke Talk shows, 12
Spotlight on City Schools shows, 24 City Council meetings, and 22 original video
productions for the City of Roanoke.
H:\Cable Television\Proposed 2003-04 RVTV Budget.wpd
The Honorable Mayor and Members
of the Roanoke City Council
April 2,.1.., 2003
Page 2
The Roanoke Valley Regional Cable Television Committee approved the attached RVTV
Operating Budget for Fiscal Year 2003-04 at its April meeting. This budget amounts to
$273,614.00 and is a two percent increase from the current year's budget of $267,885.00.
Cox Communications paid a five percent franchise fee to the local governments in 2001,
which amounted to $1,925,146.00. The local governments have traditionally agreed to
allocate up to 20 percent of the franchise fees collected to the RVTV Operating Budget.
For the coming year, that amount would be $385,029.00. RVTV's requested budget of
$273,614.00 is $111,415.00 less than that amount.
Cox calculates the percentage of subscribers in each locality (as of December 31,2001 )
as follows:
Locality Subscribers Percentage (%)
City of Roanoke 32,295 55
Roanoke County 23,724 40
Town of Vinton 2,738 5
Based on these figures, each Iocality's contribution to the Operating Budget would be as
follows:
Locality
City of Roanoke
Roanoke County
Town of Vinton
Contribution
$150,488.00
$109,446.00
$ 13,681.00
On behalf of the City's representatives to the Roanoke Valley Regional Cable Television
Committee, and as City Council's representative to the Committee, I am pleased to
recommend that City Council approve the proposed RVTV budget for Fiscal Year 2003-04
in the amount of $273,614.00, with the City's contribution totaling $150,488.00.
ATDjr:cls
Sin~
~lof u n~r~-dT' D~' r/J~
Attachment
H:\Cable Television\Proposed 2003-04 RVTV Budget.wpd
The Honorable Mayor and Members
of the Roanoke City Council
April 21,2003
Page 3
CC:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Barry L. Key, Director of Management and Budget
Elaine Simpson, Station Manager, RVTV
Catherine McCollough, VP and GM, Cox Communications
Gary E. Tegenkamp, Assistant City Attorney
Chris L. Slone, Public Information Officer
H:\Cable Television\Proposed 2003-04 RVTV Budget.wpd
To: Roanoke Valley Regional Cable Television Committee
From: Elaine Simpson, Cable Access Director
Date: April 3, 2003
Re: FY 2003-2004 RVTV Budget Proposal
Attached is the budget proposal for Roanoke Valley Television FY 2003 -2004. The
Cable T.V. Operations Committee reviewed the budget on Monday, February 10, 2003.
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access
Station serving the City of Roanoke, Roanoke County, the Town of Vinton and their
respective school systems. The operational budget for RVTV is provided by the three
governments, based on the proportion of Cox customers located in each jurisdiction.
Currently, RVTV employs five full time staff members. The staff produces original
videos, monthly television shows, and covers live government meetings.
Roanoke Valley Television produced the following for 2002 - 2003:
53 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City
Schools, (11 ) Accent Excellence, (3) Roanoke Talk, (2) Roanoke County
Business Partners, (1) Roanoke County Connections
58 Government Meetings
(24)Roanoke City Council, (23) Roanoke County Board of Supervisors and others
49 Original Video Productions
Ex. Instructional Rain Barrel Video, Roanoke County Schools Specialty Centers,
Vinton Student Government Day, Roanoke City Schools Convocation
Additionally, Roanoke Valley Television covered numerous special events including
ground breaking, ribbon cutting, and dedication ceremonies and news conferences.
The approximate rate for video production work in the private sector is $1,000 per
finished minute. Roanoke Valley Television produced a total of 102 Video Productions
last year for the three localities and their school systems.
SUMMARY OF INFORMATION:
The proposed RVTV FY 2003 - 2004 operating budget is $273,614.00, which is a
$5,729.00 (+2%) increase over last year's budget. The increase excluding Personal
Services (Salaries, VRS, Dental etc.) from last year is none (0%).
This budget includes funding for closed captioning services for both the City Council and
Board of Supervisors meetings.
Cable Television staff is carried on the County's payroll and benefit system and will
receive the same salary increase and insurance costs as County employees.
FISCAL IMPACT:
The total RVTV budget request is $273,614.00 which is a $5,729.00 increase from last
year or +2%. The increase excluding Personal Services (Health Insurance, Salaries,
Dental etc.) from last year is none (0%).
Cox Communications paid a 5% franchise fee to the local governments in 2002 which
totaled $1,925,146.00. The local governments have informally agreed to allocate up to
20% of the franchise fees collected to the RVTV Operating Budget. For the coming year,
that amount would be $385,029.00. RVTV is requesting a budget of $273,614.00 which
is $111,415.00 less than that amount.
Cox calculates the percentage of subscribers (December 31, 2002) in each locality as
follows:
Locality Subscribers Percentage
City 32,295 55%
County 23,724 40%
Vinton 2,738 5%
Based on those figures, each locality's contribution to an Operating Budget of
$273,614.00 would be as follows:
2002 - 2003 Budget 2003 - 2004 Budget
City $147,337 $150,488
County $107,154 $109,446
¥inton $13,394 $13,681
RECOMMENDATION:
The Cable TV Operations Committee recommends that the Roanoke Valley Cable
Television Committee approve the budget request in the amount of $273,614.00.
2003 - 2004
Operating Budget
Proposal
Title
ADA - It's Good For Business
(3) Camp Roanoke PSAs
Car Seat Safety PSA
Citizen of the Year PSA
City Schools - Convocation Address
County Band & Choir Showcase
DARE Camp Music Video
Electives Options
Employee Appreciation Music Video
(Parks & Recreation)
Fire & EMS Info Session
(3) Focus on Crime Prevention
HEAT Program PSA
Human Resources Training Video
Instructional Rain Barrel
Lifted Water Restrictions
Local VIP Marketing
New Police Recruitment
National VIP Marketing
Online Library Service
Online Library Service PSA
RVTV 2002 Productions
Edited Videos
Client
Roanoke County
Roanoke County
City of Roanoke
City of Roanoke
City Schools
County Schools
City of Roanoke
County Schools
City of Roanoke
City of Roanoke
Roanoke County
City of Roanoke
Roanoke County
City of Roanoke
City of Roanoke
County Schools
City of Roanoke
County Schools
City/County
City/County
Length
6:10
:30 each
:30
:30
30:00
9:00
9:00
6:00
18:00
1:00:00
6:30 each
:30
12:00
21:00
11:00
5:30
12:00
5:30
3:00
:30
Title
Open Container PSA
Renaissance Faire PSA
Roanoke County Orientation
(6) R.V.T.V. Station I.D.'s
Specialty Centers
State of thc City Address
State of thc County Address
(4) Substance Abuse PSAs
Summer Reading Program PSA
Survivor Saturday PSA
Tons of Fun PSA
Vehicle Theft PSA
Vinton Student Government Day
Water Conservation
(3) Water Conservation PSAs
RVTV 2002 Productions
Edited Videos
Client Length
City of Roanoke :30
Roanoke County :30
Roanoke County 20:00
City/County : 10 each
County Schools 11:30
City of Roanoke 42:00
Roanoke County 51:30
County Schools :30 each
City of Roanoke :30
City of Roanoke :30
Roanoke County :30
City of Roanoke :30
Town of Vinton 14:30
Town of Vinton 3:00
City of Roanoke :30 each
2002 Shows
Total
12
12
12
11
3
2
Title
Inside Roanoke
Roanoke County Today
Spotlight On City Schools
Accent Excellence
Roanoke Talk
Roanoke County
Business Partners
Roanoke County Connections
Client
City of Roanoke
Roanoke County
Roanoke City Schools
Roanoke County Schools
City of Roanoke
County of Roanoke
County of Roanoke
Time
28:50 each
26:50 each
25:00 each
25:00 each
29:00 each
29:00 each
29:00
Total Productions
102
Percentage
Total Productions
City of Roanoke
49
48%
Roanoke County
51
50%
Town of Vinton
2
2%
Totals
24
24
1
1
1
1
1
1
1
1
I
1
2002 Meetings
Meetings
City Council Meetings
Board of Supervisors Meetings
Roanoke City Schools - School Board Interviews
City Council Budget Meeting (Civic Center)
City Police Department Accreditation Hearing
City Neighborhood Status Report Meeting
City Business Appreciation Breakfast
City Community Relations Conference
State of the City Address
State of the County Address
Roanoke County Investiture Ceremony
Roanoke County Student Government Day
RVTV Productions 2001 & 2002
2001 2002 Increase/Decrease
Video Productions 44 49 +5 (+ 11%)
Meetings 58 58 0
Shows 59 53 *-6 (-10%)
* One show was cancelled this year, thus reflecting a decrease for this category.
RVTV Proposed 2003 - 2004 Budget
2002-2003 Budget Proposed
Remaining
Balance
1010 Regular
(Actual 143,091 + 2.5%)
2100 FICA (Employer 7.65%) 10,893.00
2200 Retirement-VRS (7.5%) 10,680.00
2202 Deferred Comp Match 720.00
2300 Group Health Insurance 21,808.00
(Actual $24,183)
2310 Group Dental Insurance 946.00
2400 Life Insurance-VRS 1,282.00
3013 Professional Services- Other 25,000.00
(Closed Captioning, Dubbing etc.)
3202 Repairs (Office Equipment) 100.00
3204 Repairs Vehicles (By Garage) 300.00
3209 Repairs (Other Equipment) 2,000.00
3305 Maintenance Service Contracts 720.00
(Telephone & Non-Linear Editing)
5210 Postage 200.00
5230 Telephone 5,000.00
5235 Cellular Phones 350.00
5236 Pager Services 288.00
5305 Motor Vehicle Insurance (+ 5%) 1,300.00
5308 General Liability Insurance 2,121.00
5410 Lease/Rent of Equipment 800.00
5420 Lease/Rent of Buildings 29,880.00
5501 Travel (Mileage) 200.00
5504 Travel (Convention & Conf.) 200.00
5520 Dinner Meetings & Luncheons 150.00
5540 Training & Education 200.00
5801 Dues & Association Membership 350.00
6010 Office Supplies-General 1,100.00
6013 SmallEquipment & Supplies 2,500.00
6014 Video Supplies 5,000.00
6080 Gas, Oil & Grease 600.00
6091 Tires, Tubes Parts 300.00
6202 Subscriptions (Intemet) 500.00
142,397.00 146,668.00 65,349.40
%
Expended
54.11
11,220.00 5,281.53 51.51
11,000.00 5,314.32 50.24
480.00 480.00 33.33
24,183.00 9,791.32 55.10
904.00 575.68 39.15
.00 1,282.00 .00
26,000.00 11,357.80 54.57
.00 100.00 .00
300.00 201.50 32.83
2,000.00 1,545.62 22.72
2,220.00 182.88 74.60
150.00 155.02 22.49
4,150.00 3,219.58 35.61
480.00 168.45 51.87
243.00 203.81 29.23
1,365.00 1,300.00 .00
2,121.00 1,571.00 25.93
800.00 443.00 44.63
29,880.00 14,940.06 50.00
200.00 127.85 36.08
.00 200.00 .00
150.00 73.00 51.33
.00 200.00 .00
300.00 313.24 10.50
900.00 752.38 31.60
2,500.00 755.62 69.78
4,500.00 3,313.44 33.73
600.00 386.34 35.61
300.00 251.44 16.19
.00 282.50 43.50
Total $267,885.00 $273,614.00 $130,118.78
lncrease from last year: $5,729.00 or 2%
Increase Excluding Personal Services (Salaries, Dental etc.) is none
* Year to Date Expenditures
For the 06 Month Period Ended 12/31/02
51.43
(0%)
RVTV Financial Report
Current Account Balances as of December 31, 2002
213200 (Operating Budget) ................................................................. $130,118.78
213300 (Cox Cable Capital Grant) ..................................................... $116,268.42
213500 (RVTV Year-End Rollover Account) .................................... $147,287.37
Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991.
RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account
which will be used for capital purchases after the Capital Grant from Cox is depleted.
Cox Communications 2002 Franchise Fees
Cox Communications paid a 5% franchise fee to the local governments in 2002 which totaled $1,925,146.00 The
local governments have informally agreed to allocate up to 20% of the franchise fees collected to the RVTV
Operating Budget. For the coming year, that amount would be $385,029.00 RVTV is requesting a budget of
$273,614.00 which is $111,415.00 less than that amount.
Cox calculates the percentage of subscribers (December 31, 2002) in each locality as follows:
Locality Subscribers Percentage
City 32,295 55%
County 23,724 40%
Vinton 2,738 5%
Based on those figures, each locality's contribution to an Operating Budget of $273,614.00
would be as follows:
2002 - 2003 Budget 2003 - 2004 Budget
City $147,337 $150,488
County $107,154 $109,446
Vinton $13,394 $13,681
TOWN OF VINTON
311 So. Pollard Street
VINTON, VIRGINIA 24179.2531
PHONE (540) 9830607
FAX (~40) 983-0621
Apfil17,2003
Carolyn S. Ross
Admin. AssUTow~ Clerk
Ms. Elaine Simpson, Cable Access Director
Roanoke Valley Regional Cable Television
541 Luck Avenue, S.W., Suite 145
Roanoke, VA 24016
Re: RVTV 2003/2004 Operating Budget
Dear Ms. Simpson:
Please be advised that the Vinton Town Council, at their regular meeting of April
15, 2003, approved the FY 2003/2004 Roanoke Valley Cable Television
operating budget in the amount of $273,614.00, for operation of the regional cable
access Channel 3, and for the Town's proportionate share of funding in the
amount of $13,681.00. For your information, attached is a copy of Resolution
No. 1461 approving the budget.
Advise if you have questions or need additional information.
Sincerely,
Carolyn S. Ross
Admin. Asst./Town Clerk
esr
Attachment
pc: Mary F:,Parker, Clerk, Roanoke City Council
Diane S. Childers, Clerk to the Roanoke County Board of Supervisors
Kim D. Burgess, Finance Director/Treasurer
RESOLUTION NO. 1461
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL I-IELD ON
TUESDAY, APRIL 15, 2003, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
WIffEREAS,
the Town of Vinton, along with Roanoke County and the City of Roanoke
pursuant to ordinance, have established the Roanoke Valley Regional Cable
Television Committee, in part to assist with the development of educational
channels and governmental access cable programming; and,
WHEREAS,
by Resolution No. 817 adopted March 3, 1992, Town Council authorized one
percent (1%) of gross revenues collected from Cox Communications as franchise
payments to be dedicated to development, operation, and administration of the
institutional network and educational and governmental cable access; and,
WHEREAS,
each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committde for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2003-2004 operating budget in the amount of $273,614, of which Vinton' s allocation based
on subscribers is 5 %, or the amount of $13,681 of the total budget.
This resolution adopted on motion made by Councilman Altice, and seconded by Vice Mayor
Obenchain, with the following votes recorded:
AYES: Altice, Grose, Obenchain, Rotenberry, Mayor Davis
NAYS: None
APPROVED:
Donald L. Davis, Mayor
ATTEST:
Carolyn S. Ross, Town Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanoke.va.us
April 28, 2003
File #166-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
I am enclosing copy of a petition from Steven S. Strauss, representing Structures
Design/Build, in connection with a proposal to vacate right-of-way on Franklin Road, S. W.,
adjoining Official Tax No. 1300101, which petition was before the Council of the City of
Roanoke at a regular meeting that was held on Monday, April 21,2003.
On motion, duly seconded and unanimously adopted, the petition was referred to the City
Planning Commission for study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Steven S. Strauss, Manager, Structures Design/Build, L.L.C., P. O. Box 20287,
Roanoke, Virginia 24018
Darlene L. Burcham, City Manager
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHl~Ac!enda.03~Apri121, 2003 correspondence.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 21,2003
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F, Wyatt
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Steven S. Strauss regarding a petition to vacate
right-of-way on Franklin Road, S. W., adjoining Official Tax No. 1300101, at the regular
meeting of City Council on Monday, April 21, 2003, at 2:00 p.m.
Ri~cerely'
ph K. Smith
Mayor
Council Member
RKS:LFW:sm
pc: Darlene L. Burcham, City Manager
April 11,2003
RU C T U RE S
Building with integrity
Mrs. Mary F. Parker, CMC
City of Roanoke
Office of City Clerk
215 Church Avenue, SW
Room 456
Roanoke, VA 24011~2541
Fax: 853-1145
via fax & mail
Re:
Vacation of Right of Way
Franklin Road, Adjoining Tax Parcel 1300101
File #514
Dear Mrs. Parker,
In speaking with Bill Hackworth, he informed me that this correspondence
should be addressed to you. I wanted to get this letter to you prior to the end of
the day, as it is my understanding that the initial agenda for April 21,2003 is set
this coming Monday.
I would like to revisit the matter of vacating the right-of-way on Franklin
Road that adjoins Official Tax Map Number 1300101 before City Council. This
matter was last heard by City Council on August 19, 2002. Mr. Hackworth
indicated that this matter could be added to the April 21,2003 agenda for City
Council to vote to reconsider this matter during the May 19, 2003 City Council
meeting.
After the decision is made to re-hear this matter on May 19, 2003, Mr
Hackworth also suggested that appropriate two week advance advertising be
done, as well as notify adjoining land owners of this action prior to the May 19,
2003 hearing.
During the first of next week, I will have a detailed explanation as to how
specific issues raised by Council have been addressed regarding this vacation
request. However, the most significant change that has occurred since the
August 19, 2002 public hearing is that a Structures Design/Build entity has
acquired the property and is now moving forward to develop the property. During
the August 19, 2002 hearing Structures did not yet own the property. There was
the perception that the property might not be developed if the right-of-way was
not vacated.
Post Office Box 20287 · 5100 Bernard Drive, SW · Roanoke, I~rginia 24018 · Phone (540) 774-4800 · Fax (540)989-7062
It is my belief that the development of Tax Parcel 1300101 with the
adjoining right-of-way being vacated would better serve the health, safety and
welfare of the citizens of Roanoke City.
SSS/kr
C~
Mayor Ralph Smith
Ms. Darlene Burcham, City Manager
Mr. William M. Hackworth, City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August19,2002
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Petition to close portion of
Franklin Road right-of-way
Upon the City Council's July 15, 2002 continuance on the petition to close a
portion of the Franklin Road right-of-way, staff worked with the petitioner to
address various questions and concerns raised by the Council. The following
outlines the result of those staff consultations with the petitioner.
1.
Piping of the open stream adjacent to the riqht-of-way: The drainage
system both to the north and south of this site is currently piped. As
part of any subsequent development plan for this site, the Department
of Engineering would review the proposal to ensure that the piping of
this portion is of a size sufficient to properly handle flows coming from
upstream and providing proper transition to existing piping further
downstream.
Consideration of future Franklin Road Greenway: While in its
conceptual form, there has been no determination as to which side any
future greenway along Franklin Road might utilize. The development
of this site would result in new curb, gutter, and sidewalk along the
Franklin Road frontage where none exists today, and would provide a
similar amount of pedestrian walking area as is currently found on
existing developed sites north and south of this site on the east side of
Franklin Road. Therefore, future greenway or pedestrian way
development would not be precluded, but in fact, enhanced, on the
east side of the street with the development of this property.
Development conditions related to slopes: The applicant has
presented three conditions to which he is willing to commit at this time
regarding the slope/cut of the hill to the rear of the property.
There will be no natural/vertical cuts in the terrain of the parcel. All
land will either be graded or sloped as geotechnical conditions
warrant.
A 10-foot buffer from the rear property line will be retained whereby
a minimum of 10 feet of land will remain in its natural undisturbed
state, measured from the property line and extending westwardly
toward Franklin Road.
Resulting slopes will be re-established with permanent vegetation
on all graded areas left unpaved or undeveloped, unless exposed
rock results from the cutting into the hill at the rear of the property.
(This condition would apply as a result of any development of the
site as a part of the City's development plan approval process).
Staff does not feel that these conditions, as currently proposed, give sufficient
assurances regarding the range of potential slope percentages that could
result on the site as an outcome of the vacated right-of-way being added to
the site area, which was the basis of the City Council members' inquiry at
your July 15th meeting. More detailed geotechnical analysis would have to be
undertaken by the applicant to begin to identify the range of slope
percentages that would result from the development of this property either
with, or without, the vacated right-of-way being made a part of the site.
Value of riqht-of-way: $15,000.00 had been previously identified as
the contributory value for the closure of this right-of-way. The
petitioner has indicated a willingness to provide payment of a
significantly lesser sum of approximately $7,800.00.
Recommendation:
As City Council will recall, the property, by right, is properly zoned to be
developed without the street closure. Some of City Council's issues/concerns
regarding the development of the property have been addressed in responses
noted above.
While insufficient information has been provided by the applicant to address in
total the post-development range of resulting slope conditions that might result
on the property if the right-of-way were to be vacated, the ability to apply at a
minimum, condition 3(b) above, to a street closure approval, would potentially
provide a better buffering relationship to the top of the hill than otherwise would
happen if the street closure were denied, and the property developed as a matter
of right. Therefore, staff can support closure of the portion of the right-of-way
with this condition.
Sincerely,
Darlene L. Burcham
City Manager
DLB:RBT:sm
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Brian Townsend, Director of Planning, Building and Development
CM02-0198
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~cLroanoke.va.us
April 28, 2003
File #60-253
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
John R. Hubbard, Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Hubbard:
I am enclosing copy of Resolution No. 36282-042103 approving the annual budget of the
Roanoke Valley Resource Authority for Fiscal Year 2003-2004, upon certain terms and
conditions, in the amount of $8,091,969.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Diane S. Childers, Clerk to the Board of Supervisors, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018-0798
Carolyn S. Ross, Clerk, Town of Vinton, 311 South Pollard Street, Vinton, Virginia
24179
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Robert K. Bengtson, Director, Public Works
NACKMHl~Agenda.03~April 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2003.
No. 36282-042103.
A RESOLUTION approving the annual budget of the Roanoke Valley Resource
Authority for Fiscal Year 2003-2004, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for
the Roanoke Valley Resource Authority for Fiscal Year 2003-2004, in the amount of
$8,091,969 is hereby approved, all as more particularly set forth in a letter to the City Clerk,
dated March 26, 2003, from John R. Hubbard, P.E., Chief Executive Officer, of the Roanoke
Valley Resource Authority.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from John R. Hubbard with the Roanoke Valley
Resource Authority, in which he will present their budget to Council Members at
the regular meeting of City Council on Monday, April 21,2003.
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
City Manager
ROANOKE VALLEY RESOURCE AUTHORITY
March 26, 2003
Ms. Mary Parker, CMC
City Clerk, City of Roanoke
Municipal Building Room 456
215 Church Avenue, SW
Roanoke, VA 24011-1536
Dear Ms. Parker:
In accordance with the Member Use Agreement, the Resource Authority is submitting
its 2003-2004 Annual Budget to the City Council for approval. Enclosed are copies of the
2003-2004 Budget for each member of the City Council.
A copy of the budget, along with the attached letter, have been sent to Ms. Burcham,
requesting that she initiate action for approval of the budget by the City Council.
If you have any questions or if you need additional copies of the budget, please let me
know. Your help with this matter is appreciated.
Sincerely,
John R. Hubbard, P.E.
Chief Executive Officer
cc: Bob Bengtson
1020 Hoilins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056
Web Site: www.rvra.net
Roanoke Valley Resource Author/~y
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable
Material
Miscellaneous
TOTAL
EXPENSES
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
TOTAL
DISPOSAL FEES
Municipal $ per ton
Private $ pe~ ton
% INCREASE
8U3'IMARY
BUDGETS
1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
$ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800
$ 500,000 $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340
$ $ $ $ 519,000 $ 800,000 $ 876,329
$ 6,000$ 6,000$ 10,000 $ 28,000 $ 24,000 $ 30,000
$ $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
$ 1,306,842 $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,394,334
$ 2,460,281 $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,743,391
$ 40,000 $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000
$ 1,261,877 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000
$ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
53 51 51 42 42 45
55 55 55 55 55 55
0.6% -3.2% 3.3% 4.0% -0.6% -2.2%
2003-2004 BUDGET
2
Roanoke Valley Resource Authority
TABLE of CONTENTS
Budget Summary
Revenues
Expenses
* Personnel
* Opera.rig
* Capital
* Debt Service
Bond / Budget Comparison
Tipping Fees Breakdown
Rutrough Road Landfill
Appendix
* Resolutions
1
3
4
6
12
13
14
14
15
16
18
2003-2004 BUDGET
Roanoke Valley Resource Authority
BUDGET SUI~iARY
2003-2004 BUDGET
Roanoke Valley R~som~ee Authorlty 8U RY -
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable Material
Miscellaneous
2003-2004
$ 6,719,800
$ 446,340
$ 876,329
$ 30,000
$ 19,500
Toh~l $ 8,091,969
EXPENSE8
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
$ 1,394,334
$ 2,743,391
$ 20,000
$ 1,160,000
$ 2,774,244
Total $ 8,091,969
DISPOSAL FEES
Municipal
Private
Per Ton $45
Per Ton $55
2003-2004 BUDGET
1
Roanoke Valley Resource Authority
SU55MAR¥
BUDGETS
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable
Material
Miscellaneous
TOTAL
1998-99 1999-00 2000-01 2001-02 2002-03 20034)4
$ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925
$ 500,000 $
$ $
$ 6,000 $
$ 6,719,800
600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340
$ $ 519,000 $ 800,000 $ 876,329
6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000
$ $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
EXPENSES
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
TOTAL
$ 1,306,842 $ 1,343,Z36 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,394,334
$ 2,460,281 $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,743,391
$ 40,000 $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000
$ 1,261,877 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000
$ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
DISPOSAL FEES
Municipal $ per ton
Private $ per ton
53 51 51 42 42 45
55 55 55 55 55 55
% INCREASE
0.6% -3.2% 3.3% 4.0% -0.6% -2.2%
2003-2004 BUDGET
2
Roanoke Valley Resource Authority
2003-2004 BUDGET
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
493 lipping Fees $ 6,727,925 $ 6,719,800 Based on tonnage receipts of: 142,900
Municipal
89,900 tons @ 45 $ 4,045,500
Commercial
36,000 tons @ 55 $ 1,980,000
Residential
5,000 tons @ 45 $ 225,000
Wood
11,800 tons @ 35 $ 413,000
Tires
8,000 tires @ 2 $ 16,000
4,900 fires @ 5 $ 24,500
200 tons-split fires ~$79 $ 15,800
Tota]$ 6,719,800
401 Interest Income $ 700,000 $ 446,340 Debt Service Reserve Fund $ 171,340
Operating & Other Reserve $ 275,000
929 Beginning Balance $ 800,000 $ 876,329 Funds available &om General Surplus fund
556 5ale of Recyclable $ 24,000 $ 30,000 Sale of Recyclable Scrap
Material Metal & Miscellaneous
515 Miscellaneous $ 18,000 $ 19,500 Mulch Sales
tOTAL REVENUE $ 8,269,925 $ 8,091,969
2003-2004 BUDGET
3
Roanoke Valley Resource Authority
RXPEIqSES
PERSONNEL
2003-2004 BUDGET
Roanoke Valle ~ Resource Authorio
CODE DISCRIPTION FY2002-03 FY2003-04 JUSTIFICATION
1010 Salaries $960,137 $ 976,192 Salaries for 31 employees
1015 Overtime $45,000 $45,000 Ex~xa work required on Saturdays & Holidays
1020 Part- time $0 $5,000 Buildings and grounds maintenance
1116 Supplements $10,000 $10,000 Outstanding performance recognition
2100 F.I.C.A. $76,893 $78,504 7.65 % of salaries, overtime, part lime
2200 Relirement- VRS $50,414 $58,139 7.75 % of salaries 24 employees $ 750,185
2201 Retirement- City $20,450 $17,154 7.59 % of salaries 6 employees $226,008
2202 Deferred Comp. Match $8,060 $8,060 $10 per pay period 30 employees
2300 ~ Hospitalization $138,996 $150,552 32 participating employees
single 13 $278 per month $ 43,368
family 15 $516 per month $ 92,880
sing+l 4 $298 per month $ 14,304
includes 5 retirees
2310 Denial $4,000 $5,500 24 participating employees
2400 Life Insurance - County $5,377 $0 0.00 % of salaries 22 employees $ 750,185
2401 Life Insurance - City $2,803 $0 0.00 % of salaries 8 employees $226,008
2500 Long Term Disabihty Ins. $2,900 $2,733 Disabihty Insurance for 30 employees
0.56% salaries RVRA pays 50%
2700 Workers' Comp. Ins. $28,000 $28,000 Workers' Comp. Insurance 30 employees
2800 Termination Pay $20,000 $9,500 Annual and sick leave payments
TOTAL PERSONNEL $1,373,03C $1,394,334
POSITION
CEO
Administrative Assistant
Operations Manager
Superintendent
Operations Supervisor
Administrative Secretary
Secretary
Motor Equipment Operator II
Bttilding Maintenance Mechanic
Motor Equipment Mechanic II
Scale Operator
Scale Operator/Office Assistant
Accotmt Clerk I
Laborer/Operator
Accountant
GRADE
CURRENT PAY RANGE
1 U Unclassified
0 24 $ 32,830 to $ 48,784
1 21 $ 50,931 to $ 75,681
1 25 $ 36,196 to $ 53,785
2 21 $ 29,778 to $ 44,249
3 17 $ 23,332 to $ 34,670
0 13 $ 19,195 to $ 28,523
15 17 $ 25,724 to $ 38,225
1 17 $ 25,724 to $ 38,225
2 17 $ 25,724 to $ 38,225
1 15 $ 22,221 to $ 33,019
1 15 $ 22,221 to $ 33,019
0 14 $ 21,163 to $ 31,447
2 11 $ 17,411 to $ 25,872
I 23 $ 32,830 to $ 48,784
TOTAL SALARIES
Adjustments:
Market
Performance
TOTAL ADJUSTED SALARIES
*7 POSITIONS VACANT
31'
1.5%
1.5% mid-point
$ 1,044,997
UNFUNDED POSITION - MILiTARy LEAVE
$ 946,322 6/30/03
$ 14,195 $ 960,517
$ 15,675
$ 976,192
2003 - 2004 BUDGET
5
Roanoke Valley Resource Authority
E~ElkTSES
OPERATING
2003-2004 BUDGET
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
3004 Medical Exams $ 400 $ 400 Physical exams for new employees;
~lrug and alcohol random testing
3007 Contract Services $ 176,902 $ 162,202 Employee Assistance Program:
$16.19 @ x 31 employees $ 502
Groundwater Monitoring
*Drinking Water Sampling
$240/sample @ 24 = $ 5,800
*Monitoring Wells
5 wells; 2 events/year
$15,000/event = $ 30,000
Norfolk Southern
Rail Inspections $ 1,000
Stormwater Discharge
*Permit Sampling
1 sample x $2,200 $ 2,200
Gas Monitoring
Quarterly @ $650 $ 2,600
Clean Valley Council
12 months $ 40,000
Freon Removal
no charge $
Tire Disposal
60 loads @ $1335 $ 80,100
3011 anitorial Service $ 14,000 $ 14,000 Services for all Facilities
$1,167/month $ 14,000
3012 ExterrninatSng Services $ 1,226 $ 1,284 T.S. - $57/month $ 684
S.G. - $50/month $ 600
3013 Professional Services $ 61,540 $ 63,800 ' Auditing Services $ 9,800
Legal Services $ 33,000
Engineering Services $ 5,000
Miscellaneous Services $ 2,000
Outside Legal $ 4,000
Arbitrage testing $ 10,000
3029 ,Municipal Waste $1,344,600 $1,280,800 NorfoLk Southern 131,100
57 tons/car = 2300
1,800 cars: $586/car $ 1,054,800
500 cars: $452/car $ 226,000
Total $ 1,280,800
2003-2004 BLTDGET
6
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
3030 Waste Water Freight $ 92,000 $ 90,600 Leachate Cars
200 Cars @ $453 $ 90,600
3035 Stone Car Freight Charge $ 9,220 $ 6,780 Stone Cars 15 Cars @ $452 $ 6,780
3101 Temporary Help $ 5,000 $ - Buildings and grounds maintenance
3202 Repairs/Office Equipment $ 3,500 $ 2,500 Maintenance and repairs to office equipment
3204 Repairs to Autos $ 5,000 $ 4,000 Maintenance and repairs to ail road vehicles
3206 !Repairs to Data $ 1,500 $ 1,500 ' Maintenance and repairs to
Processing all data processing equipment
3208 Repairs to Buildings $ 50,000 $ 65,000 Maintenance and repairs to all buildings
and Grounds and property; pump stations, septic tanks,
3209 Repairs to Other $ 140,000 $ 130,000 Construction Equipment
Equipment Off -Road Vehicles $ 70,000
Tipper $ 10,000
Railcaxs $ 20,000
Miscellaneous Equipment $ 30,000
Tub Grinder, Seeder, etc.
3530 Printed Forms $ 5,000 I $ 5,000 Letterhead, envelopes, cards, scale tickets
repair orders, purchasing forms
includes General Cotmsei
3610 Advertising $ 1,500 $ 1,500 Personnel, RFP, bids, public hearings, etc.
Newsletter $ 450
3620 ~Publichxformation $ 4,000 $ 3,000 Handout~ $ 1,100
User Brochures $ 300
HI-IW Brochures $ 650
Miscellaneous $ 500
7
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
3625 Promotional Articles $ 3,000 $ 2,000 Recyling handouts, pens,
l~encils, miscellaneous items
3630 Special Events $ 2,000 $ 2,000 Annual Employee Outings
4600 CentralServices $ 45,000 $ 45,000 Administrative services,
Roanoke County/Roanoke
City for data processing
accounting, miscel]aneeus
5110 Utilities - Electricity $ 46,000 $ 42,500 Transfer Station
$1,333/month $ 16,000
Smith Gap Landfill
$2,208/month $ 26,500
5121 Utitities - Heat- Fuel $ 15,000 $ 10,300 Transfer Station
Natural Gas $ 3,300
Smith Gap Landfill
Propane Gas $ 7,000
5141 Water Service - Transfer $ 5,000 $ 5,000 Wate~ Service for Transfer
Station Station
5142 Sewer Service ~ Transfer $ 10,166 $ 9,000 Sewer Service
Station
Leachate - Smith Gap $ 9,000
5210 Postage $ 4,500 $ 4,000 Postage for all n~ili,xgs and
~orrespondence, postage
meter rent, includes General
:Counsel
5230 iTelephone I $ 11,000 $ 13,000 Telephone service to both
facilities, rental of lines &
equipment, long distance
calls, fax lines, includes
General Counsel
5235 Car Phones $ 1,000 $ 1,100 Service for three mobile phones
2003-2004 BUDGET
8
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
5302 Property Insurance-Fire $ 38,000 $ 48,000 Coverage for all buildings, contents,
and equipment
5305 Motor Vehicle Insurance $ 7,300 $ 7,300 Insurance for on-road vehicles
5307 Public Officials Insurance $ 500 $ 500 Insurance through VML or VACO pools
5308 General Liability Ins. $ 9,000 $ 9,200 Coverage for all facilities & property
5410 Rent of Equipment $ 10,000 $ 10,000 Rental of Miscellaneous Equipment
Heavy Equipment
Emergency Equipment
Copy Machines
5501 Travel - Mileage $ 500 $ 500 Use of personal vehicles for RVRA
business, staff, and Board Members
5503 Travel - Lodging $ 2,500 $ 2,500 Out of town conference lodging, SWANA,
VML, legal conferences, including meals
5504 Conference $ 1,500 $ 1,500 Conference registrations; SWANA, VML,
legal conferences
5520 Dinner Meetings - $ 2,000 $ 2,000 Monthly Board meetings, dinners and
Luncheons luaachenns associated with RVRA
5540 Training & Education $ 4,000 $ 2,000 Operator trairting for hazardous materials,
certification, miscelianeons
5641 Contributions $ 402,000 $ 402,000 Paymen~ per contract to:
Roanoke County $ 300,000
Roanoke City $ 100,000
Volunteer fire and rescue $ 2,000
Roanoke ¥.,ley R.~om'ee Authority OPERATING
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
5801 Dues $ 2,000 $ 1,500 iProfessional & Association dues:
SWANA, SWVSWMA,
Rotary, IAAP
5815 Warrants and Fees $ 600 $ 800 Returned check fees and misc. fees
5823 Employee Recognition $ 5,000 $ 5,000 Awards and Certificates
5850 Miscellaneous Operating $ $ - No programs planned
6010 Office Supplies $ 4,000 $ 6,000 Office paper, pens, pencils, folders, etc.
6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies
6013 Small Equipment & $ 13,000 $ 13,000 Small items of office and shop equipment
Supplies and supplies, tools, miscelta:neous
6040 Medical Supplies $ 1,000 $ 1,000 First aid kits and vaccinations
6050 anitorlal Supplies $ 1,500 $ 1,500 Supplies for general cleaning & sanitation
6071 Radio Parts $ 1,500 $ 1,000 Miscellaneous radio parts & repair, etc.
6080 U~as, Oil, Grease $ 110,000 $ 140,000 Fuel for all equipment and vehicles,
includes oil, lubricants
6091 Tires, Tubes, Parts $ 30,000 $ 30,000 Replacement and maintenance parts and
supplies for all equipment and vehicles
6130 Uniform and Wearing $ 15,000 $ 15,000 Safety Shoes - 23 employees $ 2,300
Apparel Rain gear, shirt~, hats, misc. $ 2,500
Rental of uniforms - 23 $ 10,000
mats, towels $ 200
2003-2004 BUDGET
10
CODE DESCRIPTION FY01-02 FY02-03 JUSTIFICATION
6202 Subscriptions $ 100 $ 100 Professional magazines and manuals
6203 Books $ 200 $ 200 Miscellaneous books and manuals
6211 Code Books $ 50 $ - Miscellaneous legal code books
6501 Other Operating Suppli~ $ 32,000 $ 25,000 Disinfectants, deodorizers, salt for roads,
gravel and stone for roads, seed, mulch
fertilizers and lime for seeding slopes, fill
office supplies
6503 'Fire Equipment and $ 1,200 $ 1,200 Fire hoses, nozzles, wrenches for fire
SuppLies fighting and for cleaning both facilities
Central Services credit $ (52,590) $ (59,301) Transfer from Rutrough Road for services
for Rutrough Road provided by stoO:f
9670 Unappropriated Balance $ 58,099 $ 109,226 For unexpected expendimres 4.1%
TOTAL OPERATING $ 2,758,413 $ 2,743,391
2003-2004 BUDGET
11
Roanoke Valley Resource Authority
EXPEi~SES
CODE DESCRIPTION FY01-02 FY02-03 JUSTIFICATION
8101 Machinery & Equipment $ 20,000 $ 20,000 Purchase two used tanker cars
New
8102 Machinery & Equipment $ 18,500
Replacement
8201 ?umiture, Office $ $
Equipment New
8202 Furuitute, Office $ $
Equipment Replacement
8302 Communications $ 18,000 $
Equipment Replacement (new)
8402 Small Capital Outlay $ - i $
Replacement
8701 Data Processing $ 3,000
Equipment New
8903 Building Improvements $ 134,000
TOTAL CAPITAL $ 193,500 $ 20,000
2003-2004 BUDGET
12
Roanoke Valley Resource Authority
EXPERTSES
RESERVES
2003-2004 BUDGET
RESERVES
CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION
7/I~03 2003-04 2003-04 6/30/04
924500 Landfill Closure $ 3,633,000 $ 250,000 $ $ 3,883,000 As required by Bond
Indenture and State &
~n ~0~ Federal regulation~ to
C*~eralS,~pl,~ close Smith Gap
Landfill.
925010 Equipment Reserve $ 2,116,000 I $ 400,000 $ 665,000 $1,851,000 For replacement of
equipment per
126.329 of total equipment replacement
~rom schedule.
General Surplus
925020 Environmental $ 500,000 $ $ $ 500,00~ Groundwater
Contingency Fund ~rotection fund per
local permit.
925030 Landfill Host $ 68,000 $ 10,000 $ $ 78,000 As per local permit.
Community
Improvement Fund
9250401 Property Value $ 376,000 $ $ $ 376,000 As per local permit.
Protection Current fund is
adequate based on
anticipated sales.
925050 Future Site $ 3,336,000 $ 500,000 $ 470,000 $ 3,366,000 ro start design for
Development Phase V-X
925060 Landfill Interim & $ 244,000 $ - $ - $ 244,000 For development of
Post Development unused portions of
Smith Gap property
for recreation.
TOTAL CAPITAL $10,273,000 $1,160,000 $1,135,000 $10,298,000
2003-2004 B~ET I
13
Roanoke Valley Resource Authority
BOND/BUDGET
COMPARISON
2003-2004 BUDGET
BUDGET
CATEGORY BOND CURRENT FY2003-04
PROJECTION BUDGET BUDGET
WA~Ih GENERATION (Tons)
Solid Waste Generated
Residential Waste 83,300 97,500 94,900
Commercial Waste 110,400 39,500 36,000
Less: Additional Source Recycling
Residential Waste (5,200) 0 0
Commercial Waste (6,900) 0 0
Solid Waste to the System 181,600 137,000 130,900
OPERATING RETv-ENUES
Tipping Fee Revenue Requirement $ 12,523,000 $ 6,727,925 $ 6,719,800
Interest Income $ 469,000 $ 700,000 $ 446,340
Recycling Income $ - $ 42,000 $ 49,500
Beginning Balance $ - $ 800,000 $ 876,329
Total Operating Revenues $ 12,992,000 $ 8,269,925 $ 8,091,969
OPERATING EXPENSES
Landfill and Transfer Station $ 4,183,000 $ 2,484,123 $ 2,379,545
Rail Expenses $ 2,331,000 I $ 1,445,820 $ 1,378,180
l~otal Operating Expenses $ 6,514,000 $ 3,929,943 $ 3,757,725
NET REVENUE AVAILABLE for DEBT SERVICE $ 6,478,000 $ 4,33%982 $ 4,334,244
DEBT SERVICE $ 3,593,000 $ 2,779,982 I $ 2,774,244
DEPOSITS TO RESERVE ACCOUNTS
Closure Fund $ 500,000 250,000 250,000
Renewal and Replacement Funds
Equipment Reserves $ 700,000 375,000 400,000
Environmental Contingency Fund $ 130,000
Host Community Improvement $ 10,000 10,000 10,000
Property Value Protection $
Total Deposits to R & R Fund $ 840,000 $ 385,000 $ 410,000
HOST FEES $ 400,000 $ 400,000 $ 400,000
EXCESS REVENUES $ 1,145,000 $ 525,000 $ 500,000
INDENTURE COVERAGE TEST (.10 minimum) 0.3187 0.1889 0.1802
ADDITIONAL DEPOSITS TO RESERVES
Further Site Development $ 920,000 $ 500,000 $ 500,000
Interim and Post Development $ 25,000 $ 25,000 $
Recycling $ 200,000 $ $
Total Additional Deposits to Reserves $ 1,145,000 $ 525,000 $ 500,000
SOLID WASTE TIPPING FEES (S/ton)
Residential (Municipal) $ 66.11 $ 42.00 $ 45.00
Commercial $ 71.11 $ 55.00 $ 55.00
2003-2004 BUDGET
14
Roanoke Valley Resource Authorigy
BREAK~OWN
2003-2004 BUDGET
Roanoke Valley Resource Authority
BP AKDO
CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT
OPERATIONS 11.07 5.45 9.77 26.30 46%
DEBT SERVICE 8.54 4.47 6.40 19.41 34%
DEPOSITS
AND 9.72 1.20 0.00 10.92 19%
RESERVES
TOTAL 29.33 11.12 16.17 56.63 100%
PERCENTAGE 52% 20% 28% 100%
NOTES:
Operations costs are estimated to be 67% landfill and 33% transfer station.
Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail.
Deposits allocated as 89% landfill, 11% transfer (includes host fees).
Based on receiving a total of 142,900 tons
*Additional revenue other than tipping fees allows total to be reduced to the proposed rates of:
$ 45.00 per ton
$ 55.00 per ton
2003-2004 BUDGET
15
Roanoke Valley Resource Authoriiy
RI2TROUGH ROAD
LANDFILL
2003-2004 BUDGET
Roanoke Valley Resource Authority R~ROUGH ROAD
LANDFILL
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
Beginning Balance $ 6,738,116 $ 6,300,968 Anticipated Balance
July 1
Expenditures - Budgeted $ 518,009 $ 587,301 All Post Closure Care Activities
Interest $ 80,861 $ 100,000 Estimated Interest Income from
ESTIMATED BALANCI $ 6,300,968 $ 5,813,667
2003-2004 BUDGET
16
Roanoke Yalley ResoUrCe Authority RUTROUGH ROAD
LANDFILL
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
3007 Contract Services $ 216,400 $ 227,000 Groundwater Monitoring
Lab Analysis - 2 Events $ 35,000
Gas Monitoring Quarterly
$800/Event $ 3,800
Gas System maintenance $ 28,200
Install modified Phase II gas $ 120,000
Cap Maintenance $ 20,000
Miscellaneous seeding,
grading, E & S control care
Road Maintenance Stone $ 20,000
3013 Professional Services $ 176,000 $ 221,000 Engineering Services
Groundwater Sampling
2 Events @ $13,000 $ 26,000
Groundwate~ Assessment $ 120,000
Flare maintenance $ 20,000
Phase li gas system design $ 25,000
Legal Services $ 20,000
Miscellaneous $ 10,000
3208 Repair and Maintenance $ 60,000 ' $ 70,000 Disposal of Leachate
75,000 gal/month $ 70,000
4600 internal Services $ 40,086 $ 59,301 Personnel Cost of Administrative Services
Provided by Staff
5110 Utilities - Electricity $ 12,000 $ 6,000 Electric Service for Blower/Flare Station
5230 telephone $ 360 $ - iTelephone Service for Emergency Dialing
5302 Property Insurance $ 660 $ - Coverage for Flare Station and Associated
Equipment
5850 Miscellaneous $ 1,500 $ 4,000 Miscellaneous Office Supplies, Photos,
Copying` snow removal, seeding, grading etc.
TOTAL $ 505,506 I $ 587,301
2003-2004 BUDGEt
17
Roanoke Valley Resource Authority
APPENDIX
200~-2004 BUDGET
Roanoke Valley Resource Authority
UNFINISHED BUSINESS
REPORT
ITEM
ll.B.
MEETING:
SUBJECT:
ACTION REQUIRED:
BACKGROUND:
March 26, 2003
2003-2004 Annual Budget
Resolution Approving 2003-2004 Annual Budget
During the review of the proposed budget at its February meeting, the Resource Authority Board
directed staff to review interest income, debt service levels, and health care rates to determine any positive
changes that could help to reduce the proposed residential tipping fee increase of $4 per ton. Based on
discussions with the Resource Authority Treasurer, the following changes have been made to the budget:
1. Interest income has been increased by $120,340.
2. Debt service levels cannot be adjusted this year; however, can be after 2005.
3. Health care rates have been lowered to a zero increase, saving $18,192.
The savings equate to $1.46 per ton on the residential rate. The savings have been utilized to reduce
the increase by $1 per ton and the remaining placed in the unappropriated balance.
The Board should direct the staff as to finalizing the budget and approve the budget with the
appropriate changes. The budget must be approved and submitted to the Charter Members by April 1.
FUNDING:
RECOMMENDATION:
The staff recommends that the proposed budget, as modified to reflect the changes, be approved as
expressed in the attached resolution.
Chief Executive Officer
Roanoke Valley Resource Authority S U~ A RY
Disposal Fees
Interest Income
Beginning Balance
Sale of Recyclable Mater/al
Miscellaneous
2003-2004
$ 6,719,800
$ 446,340
$ 876,329
$ 30,000
$ 19,500
Total
$ 8,091,969
EXPENSES
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
$ 1,394,334
$ 2,743,391
$ 20,000
$ 1,160,000
$ 2,774,244
Total
$ 8,091,969
DISPOSAL FEES
Municipal
Private
Per Ton
Per Ton
$45
$55
2003-2004 BUDGET
1
Roanoke Valley Resource Authority
SUMM ,RY
BUDGETS
Disposal Fees
Interest Income
Beginning B~l~-.ce
Sale of Recyclable
Material
TOTAL
199899 1999-00 2000-01 2001-02 2002-03 2003-04
$ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800
500,000 $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340
$ $ $ 519,000 $ 800,000 $ 876,329
6,000 $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000
$ $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
EXPENSES
Personnel
Operating
Capital
Transfer to Reserves
Debt Service
TOTAL
$ 1,306,842 $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,394,334
$ 2,460,281 $ Z435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,743,391
$ 40,000 $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000
$ 1,261,877 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000
$ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244
$ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969
DISPOSAL FEES
Municipal $ per ton
Private $ per ton
53 51 51 42 42 45
55 55 55 55 55 55
% INCREASE
0.6% -3.2% 3.3% 4.0% -0.6% -2.2%
2003-2004 BUDGET
2
CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION
493 Tipping Fees $ 6,727,925 $ 6,719,800 Based on tonnage receipts of: 142,900
Municipal
89,900 tons @ 45 $ 4,045,500
Commercial
36,000 tons @ 55 $ 1,980,000
Residential
5,000 tons @ 45 $ 225,000
Wood
11,800 tons @ 35 $ 413,000
Tires
8,000 fires @ 2 $ 16,000
4,900 fires @ 5 $ 24,500
200 tom-split tires ¢~$79 $ 15,800
Tota3 $ 6,719,800
401 Interest Income $ 700,000 $ 446,340 Debt Service Reserve Fund $ 171,340
Operating & Other Reserve $ 275,000
929 Beginning Balance $ 800,000 $ 876,329 Funds available from General Srrrplus fund
556 Sale of Recyclable $ 24,000 $ 30,000 Sale of Recyclable Scrap
Material Metal & Miscellaneous
515 ~[j~2olla~enu~ $ 18,000 $ 19,500 Mulch Sales
TOTAL REVENUE $ 8,269,925 $ 8,091,969
2003-2004 BUDGET
3
Roanoke Valle, - Resource Authorlt
CODE DISCRIPTION FY2002-03 FY2003-04 JUSTIFICATION
1010 Salaries $960,137 $ 976,192 Salaries for 31 employees
1015 Overtime $45,000 $45,000 Extra work required on Saturdays & Holidays
1020 Part ~ time $0 $5,000 Buildings and grounds maintenance
1116 Supplements $10,000 $10,000 Outstanding performance recognition
2100 ~.I.C.A. $76,893 $78,504 7.65 % o£ salaries, overtime, part lime
2200 Retirement- VRS $50,414 $58,139 7.75 % of salaries 24 employees $ 750,185
2201 Retirement- City $20,450 $17,154 7.59 % of salaries 6 employees $ 226,008
2202 Deferred Comp. Match $8,060 $8,060 $10 per pay period 30 employees
2300 Hospitelization $138,996 $150,552 32 partlcipaiingemployees
single 13 $278 per month $ 43,368
family 15 $516 per month $ 92,880
sing+l 4 $298 per month $ 14,304
includes 5 retirees
2310 Dental $4,000 $5,500 24 participating employees
2400 Life Insurance - County $5,377 $0 0.00 % of salaries 22 employees $ 750,185
2401 Life Insurance - City $2,803 $0 0.00 % of salaries 8 employees $226,008
2500 Long Term Disability Ins. $2,900 $2,733 Disability Insurance for 30 employees
0.56% salaries RVRA pays 50%
2700 Workers' Comp. Ins. $28,000 $28,000 Workers' Comp. Insurance 30 employees
2800 Termination }'ay $20,000 $9,500 AnnuaI and sick leave paymenl~
TOTAL PERSONNEL $1,373,030 $1,394,334
4
CODE DESCRIPTION FY01-02 FY02~03 JUSTIFICATION
6202 ,Subscriptions $ 100 $ 100 Professional maga~nes and manuals
6203 Books $ 200 $ 200 Miscellaneous books and manuals
6211 Code Books $ 50 $ - ,Miscellaneous legal code books
6501 Other Operating Supplies $ 32,000 $ 25,000 Disinfectants, deodorizers, salt for roads,
gravel and stone for roads, seed, mulch
fer~l~Ters and lime for seeding slopes, fill
areas and other areas, misce/laneous
office supplies
6503 Fire Equipment and $ 1,200 $ 1,200 Fire hoses, nozzles, wrenches for fire
Supplies fighting and for cleaning both facilities
Central Services credit $ (52,590) $ (59,301) , Transfer from Rutrough Road for services
for Rutrougli Road provided by staff
9670 Unappropriated Balance $ 58,099 $ 109,226 For unexpected expenditures 4.1%
TOTAL OPERATING $ 2,758,413 $ 2,743,391
2003-2004 BUDGET
Roanoke Valley Resource Authority
RESO .UTI{IN --
M~rch 26, 2003
RESOLUTION
# RA 2003-384
A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET
FOR FISCAL YEAR 2003-2004 AND AUTHORIZING SUBMITTAL OF
SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER
MEMBER USERS FOR APPROVAL
BE IT RESOLVED by the Roanoke Valley Resource Authority thaP.
1. The fiscal year 2003-2004 Annual Budget for the Roanoke Valley Resource Authority as set forth
in the report and accompanying attachments by the Chief Executive Officer dated March 26, 2003, and
submitted to this Board is hereby approved;
2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 2003-
2004 annual budget and related documents to the governing bodies of the Charter Member Users, being the
County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the
requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991,
as amended.
ATTEST:
RVRA Board Secretary
Ms. Hyatt made a motion to approve Resolution RA 2003-384 to approve the 2003-2004 annual budget with
the $3 tipping fee increase to the municipals and with the change in the transfer to reserves to move the $25,000
to the Capital Equipment ~rom the Interim and Post Development fund. Mr. Bengtson seconded the motion.
AYES: Mr. Bengston, Mr. Goodman, Ms. Green, Ms. Hyatt, Mr. Porterfield, Ms. Snyder
NAYS: None
ABSENT: None
DIANE S. CHILDERS
CLERK TO THE BOARD
Emaih dchilders @ ce.roanoke.va.us
Re. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMO
DEPUTY CLERK
Email: bho[ton @co.roanoke.va.us
April 23, 2003
Mr. John R. Hubbard
Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Road
Roanoke, VA 24012
Dear Mr. Hubbard:
Attached is a copy of Resolution No. 042203-3 approving the Roanoke Valley
Resource Authority Budget for the year ending June 30, 2004. This resolution was
adopted by the Board of Supervisors at their meeting on Tuesday, April 22, 2002.
If you need further information, please do not hesitate to contact me.
Sincerely,
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Enclosure
cc: Bittle W. Porterfield, III, Chairman, Roanoke Valley Resource Authority
Diane D. Hyatt, Chief Financial Officer
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 22, 2003
RESOLUTION 042203-3 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30,
2004
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 31, 2003, a copy of which is on file in the
office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority
has submitted a request that the County approve the budget of the Roanoke Valley
Resource Authority for the year ending June 30, 2004.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the budget for the year ending June 30, 2004 for the Roanoke
Valley Resource Authority as set forth in the March 31, 2003, report of the Authority
Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED,
and the County Administrator and the Clerk are authorized to execute and attest,
respectively, on behalf of the County, any documentation, in form approved by the
County Attorney, necessary to evidence said approval.
On motion of Supervisor Chur~ch to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
Cc:
A COPY TESTE:
Brenda J. Holte~n, CMC
Deputy Clerk to the Board of Supervisors
Diane D. Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Bittle W. Porterfield, III, Chairman, RVRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
TOWN OF VINTON
311 So. Pollard Street
VINTON, V1RGINIA 24179-2531
PHONE (54(1) 983-06~7
FAX(540) ~83-~62~
April 17, 2003
Carolyn $. Ross
Admin. AssUTown Clerk
John R. Hubbard, P.E.
Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Rd.
Roanoke, Virginia 24012
Re:
Roanoke Valley Resource Authority
2003-2004 Annual Budget
Dear Mr. Hubbard:
This correspondence is w~tten to advise that the Vinton Town Council adopted
attached Resolution No. 1462, approving the Roanoke Valley Resource
Authority's 2003-2004 Annual Operating Budget in the total amount of
$8,091,969, as approved by the Roanoke Valley Resource Authority. This action
was taken by Council during their regular meeting of Tuesday, April 15, 20032.
If we can be of further assistance, please do not hesitate to contact me.
Sincerely,
Carolyn S. Ross
Admin. Asst./Town Clerk
csr
Attachment
cc: Mary F. Parker, Clerk, Roanoke City Council
Diane S. Childers, Clerk, Roanoke County Board of Supervisors
RESOLUTION NO. 1462
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 15, 2003, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke
are Charter Members of the Roanoke Valley Resource Authority (RVtLA.);
a_nd,
WHEREAS, in accordance with the "Members Use A~eement", the annual budget of
the Authority must be submitted for approval by each of the various
member.jurisdictions; and.
WHEREAS, on March 26, 2003, the RVRA approved its 2003-2004 annual budget in
the amount of $8.091,969 to be submitted for approval.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby
approve the 2003-2004 operating budget in the amount of 58,091,969 to operate the
Roanoke Valley Regional Landfill and Transfer Station.
Adopted on motion made by Councilman Rotenberry, and seconded by Councilman Altice,
with the following votes recorded:
AYES: Altice, Grose, 0benchain, Rotenberry, Mayor Davis
NAYS: None
APPROVED:
Donald L. Davis, Mayor
ATTEST:
Carolyn S. Ross, Town Clerk
crrY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor, and Members of City Cour~cil
Roanoke, Virginia
Dea~ Mayor Smith and Members of Council:
Subject:
Briefing on Fiscal Year 2004
Recommended Budget
This is to request space on Council's agenda for a 15 minute briefing on the above
referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:afs
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Slide 1
Fiscal Year 2003-04
Mayor and Members of City Council, good afternoon, and thank you for the opportunity to be
here today to review with you the recommended budget for Fiscal Year 2004.
It may seem to some, myself included, that we began working on the Fiscal Year 2004 budget
just after the Fiscal Year 2003 budget year began. And, in fact we did...beginning last August
when Governor Warner announced that an additional downward adjustment in state revenues,
and corresponding state spending reductions, would be necessary for Fiscal Year 2003 and Fiscal
Year 2004.
Since that time, City Council and staffhave worked diligently to amend the Fiscal Year 2003
budget in a responsible manner, and plan a long-range financial future for Roanoke that is very
difficult to predict because of the Commonwealth's budgetary problems and an economy that is
not recovering as quickly as many would like.
[Next slide]
Slide 2
230.0
220.0
210.0
200.0
190.0
180.0 -
lB Expenditures · Revenue
As part of this long-range financial planning process, City Council met in March as its Budget
and Planning Committee to review financial data prepared by staff that indicated a sizeable gap
in revenues and expenditures for Fiscal Year 2004, and an increasing budgetary gap over the
next three fiscal years based on current financial trends and future budgetary assumptions. Staff
reviewed a number of revenue and expenditure strategies that were under consideration for
"closing the fiscal gap" in Fiscal Year 2004, and suggested that additional revenue and
expenditure strategies would be necessary in future fiscal years. Many of the strategies reviewed
with Council in March are now recommended in the Fiscal Year 2004 budget.
[Next slide]
Slide 3
A healthy local economy
Quality government services
Community partnership
Strong neighborhoods
A vibrant downtown
Enhanced environmental quality
I also note that City Council has spent a great deal of time in recent months developing a
strategic plan for Roanoke that includes the specific goal areas listed on this slide. Every budget
initiative that I will review with you today helps to address one or more of these goals, as
described in the City Manager's Budget Message in the Fiscal Year 2004 budget document.
And, these goals will continue to guide future budgetary efforts in the coming months and years
as we plan Roanoke's future.
[Next slide]
Slide 4
FY 2003-04
Total General Fund Revenues $204,7t 6,929
Total General Fund Revenue Increase +$11,172,565
Adjusted General Fund Revenue Increase +$ 6,751,114
+3. 5%
·Lccal Revenues 6,265,564
(0.2%)
I am pleased to report to you today that the Fiscal Year 2004 budget is balanced, with anticipated
revenues and expenditures of 204.7 million dollars. While this total represents an 11.1 million
dollar increase over Fiscal Year 2003, a large portion of this increase is attributed to a budgetary
reclassification of "recovered costs" expenditures to revenues to comply with an audit
recommendation, resulting in a 4.4 million dollar "artificial" increase in revenues. General Fund
revenues are actually expected to increase 6.7 million dollars, or 3.5%, a dramatic improvement
over the 1.2% increase realized in Fiscal Year 2003.
Local revenues again lead the way in terms of Roanoke's anticipated revenue growth with an
expected increase of almost 6.3 million dollars, or 4.2%, again, a significant improvement over
the 1.9% growth rate for Fiscal Year 2003.
Intergovernmental, or state revenues, on the other hand, are again predicted to decrease for the
second year in a row. During the past five fiscal years, state revenues have increased on average
4.5% per year. This same level of growth for Fiscal Year 2004 would result in a 2.1 million
dollar increase instead of the almost 100 thousand dollar decrease shown, representing a 2.2
million dollar negative impact on Roanoke's budget.
And, as discussed with City Council during our March financial planning session, a number of
new revenue initiatives are being recommended that will generate 563 thousand dollars in
additional local revenue to help offset increased local expenditures resulting from state revenue
reductions.
[Next slide]
Slide 5
FY 2003-04
$ Change
Total Local Revenues $6,265,564
· Real Esta[e Tex 4,506,469
· Pelsonal Property Tax 517,700
· Utili[y Tax 473,900
· Prepared Food and Beverage Tax 208,886
· Business License Tax 221,710
As noted with the previous slide, local revenues are expected to grow 6.3 million dollars, or
4.2%, for Fiscal Year 2004.
The real estate tax is our single largest source of local revenue and is predicted to grow 4.5
million dollars, or 8.8%. While 1.1% of this increase is residual revenue growth from Fiscal
Year 2003, 1.9% of the total 8.8% growth comes from new construction activity, indicative of a
continuing positive trend in this sector of our local economy. 5.8% of total revenue growth will
come from increased property values as real estate continues to be an excellent investment
because of reduced interest rates and the stock market's lackluster performance. This level of
increase in real property values is not a local phenomenon, as real estate values across the state
and nation are reported to be growing at similar and even higher rates.
Personal property tax is our second largest source of local revenue, and is expected to rebound
slightly in Fiscal Year 2004 with a 2.3% growth rate after declining in Fiscal Year 2003, with the
expectation that Roanoke's business community will begin to reinvest in business personal
property needed to remain competitive and that "low or no interest" financing will continue for
new vehicles, enhancing their affordability.
Utility Tax is our fourth largest local tax source, and is expected to grow 3.8% due to an increase
in water rates and strong performance of the utility tax on cellular phones.
Several of our economy-driven local taxes are expected to generate an additional 813 thousand
dollars in local revenue, indicative of more healthy economic conditions in Roanoke. These
taxes include the Prepared Food and Beverage Tax, Business License Tax, Sales Tax and
Transient Room Tax.
All other local revenues are expected to decrease 45 thousand dollars for Fiscal Year 2004.
[Next slide]
Slide 6
FY 2063-O4
STATE REVENUE REDUCTIONE:
- ABC and Wine Taxes ($131,066
- Constitutional Offica's (2~0,923
- Law Enforcement - HB599 Funds {142,007)
Libraries (45,412)
SoCial Ser~ces - Admimstration (153,804
Other State Revenues (39,730)
TOTAL STATE REVENUE REDUCTIONS ($802~942
STATE REVENUE rNCREASES:
SoCial Services Aid Programs $201,106
- Street Maintenance 504,249
Note: Includ~ $322,111 increase in FY03 revenues after budget adoption
TOTAL STATE REVENUE INCREASES $705,355
NET STATE REVENUE REDUCTION ($97,587)
The revenue estimate for state aid is based on the budget approved by the General Assembly and
endorsed by Governor Warner. While we hope that we have discovered all of the state budget
changes that will affect Roanoke, it is possible that additional revenue and expenditure
adjustments may become necessary as the full impact of the state budget becomes more evident.
Later you will hear about increased expenditures in several state mandated program areas that
require an additional 500 hundred thousand dollars in local revenue.
State revenue reductions totaling 802 thousand dollars fall into the major categories you see
listed on the slide. The majority of these revenue reductions have been "passed through" to the
affected local agency in the form of a budget expenditure reduction per the policy adopted by
City Council last November. Several of these revenue reductions, however, such as ABC and
Wine Taxes, do not affect a specific local agency and have been absorbed in the overall budget.
On a positive note, state revenues in support of Street Maintenance activities will increase 504
thousand dollars, due in great part to efforts by the Virginia First Cities coalition to encourage
the state to adopt a more equitable funding formula. These additional revenues, some of which
are being received in Fiscal Year 2003, are recommended to be used to increase street paving
funding, provide additional neighborhood street lighting, and enhance other street maintenance
activities.
State revenues in support of Social Services Aid programs are expected to increase 201 thousand
dollars, however, we have no local flexibility in the use of these funds, as they must be expended
in the specific social service aid program for which they are provided.
[Next slide]
Slide 7
· Revenue Initiatives: $ 563,137
- Increase in E911 Tax
- New Short-Term Rental Tax
- New Admissions Tax Rate Structure
As noted previously, this budget proposes a number of revenue initiatives shown on this slide
that will help to offset the 2.2 million dollar negative impact of state revenue reductions on this
budget, and the resulting increases in expenditures for a number of our local programs.
[Next slide]
Slide 8
· Increase in Animal Impoundment and Boarding
Fees at SPCA
· Increase in Library Copier Fees
· Increase in Central Business District (CBD)
Solid Waste Collection Fees
· New Admissions Tax rate structure
· Increase in the E911 Tax Rate
· New Short-Term Rental Tax
Revenue initiatives proposed in this budget include:
An increase in animal impoundment and boarding fees at the SPCA to help offset the increased
cost of the Regional SPCA facility;
An increase in library copier fees to provide improved copying equipment for the public at our
library branches; and
An increase in Central Business District Solid Waste Collection fees to more fully recover the
cost of providing more than one free collection per week - as provided with residential solid
waste collection service. This budget also recommends discontinuation of commercial collection
outside the Central Business District more than once per week due to higher costs and the
availability of service from private vendors.
This budget also proposes a new Admissions Tax rate structure that will levy a 9% tax rate for
events held at the Civic Center and Stadium/Amphitheater and a 5.5% rate for events held at
facilities not owned by the City; and
A 55 cents per month increase in the E911 Tax rate to 2 dollars per line per month to more fully
recover the operating cost of the E911 center and provide additional staff to handle wireless 911
calls as mandated by the state but not fully funded - a 3 dollar tax rate would be required to fully
fund the total cost of the Center.
Finally, a new Short-Term Rental Tax of 1% of gross proceeds is recommended to offset a tax
system inequity in the state code whereby short-term rental businesses in localities like Roanoke
pay no personal property tax on business property owned for short-term rental purposes.
[Next slide]
Slide 9
Expenditure Reductions Necessary to Balance Budget ($2,339,980)
Moving now to the expenditure side of the budget, a number of high priority budgetary
commitments have been funded with the 6.7 million dollars of new revenue:
First, Roanoke's school system will receive almost 2.2 million dollars in additional local funding
as their share of local tax revenues per the existing revenue sharing formula. The total school
budget will increase 3.4 million dollars, or 3.2 per cent. The budget adopted by the School
Board in March will provide an average teacher salary increase of 2.3 percent, additional funding
for employee health insurance premiums, and additional debt service capacity funding for capital
improvement projects at both high schools. Funding has also been provided for an after-school
program at Ruffner Middle School previously funded by a grant and for an increase in the daily
pay rate for long-term substitute teachers. Additional budget adjustments will be made by the
School Board when it meets to consider the additional local funding now being recommended,
an increase of 432 thousand dollars over the local revenue planning figure provided to the school
administration in December.
The following series of slides will provide more details regarding funding recommendations for
Employee Compensation and Benefits; Cash-Funded Capital Projects, Debt Service, Equipment
Replacement, and Maintenance; Other Budget Increases; and New or Enhanced Services. [Next]
Slide 10
Total Funding Commitment
· 2.25% of Base Pay Merit Increase
· Increase in Employee Retirement Contribution Rate
· Increase in Employee Health Insurance
· Compensation Initiatives for:
- Labor and Trades Job Classifications
- Community Policing Specialist Program in Police Depadrnent
· New Sick Child Care Program for Employees
FY 2003-04
$3,121,587
Note: A 1,4% cost-of-living arijustment for retirees is also
recommended -to be funded from the Pension Plan.
3.1 million dollars in funding is recommended to keep city employees' compensation and
benefits as competitive as possible in today's difficult economic times. A 2.25 per cent of base
pay merit increase is recommended and additional funding is provided to fund a significant
increase in employee retirement contributions due to reduced investment performance, and the
anticipated cost of employee health insurance.
This budget also recommends two new compensation initiatives:
First, a major restructuring of labor and trades job classifications affecting some 236 employee
positions is being recommended to enhance the competitiveness of starting and average salaries
for these positions and reduce the above average turnover rate.
Second, a new Community Policing Specialist Program is recommended in the Police
Department. Police officers that complete a required training component and a required
community activity participation component will be eligible to receive a 2% increase in pay.
The budget also includes a small amount of funding for a new employee benefit that will allow
employees an option to staying home from work when their children are ill. At least one
Roanoke agency now offers sick child care for individuals with children having mild illnesses or
injuries - the total cost of the service includes a registration fee and daily service fee. Funding is
recommended to help cost-share this expense with employees to help them be as productive as
possible when their children are ill.
[Next slide]
Slide 11
Total Funding Commitment
· Additional Debt Service Capacity Consistent with Multi-Year Plan
· Restoration of Cash Funding for Equipment Replacement, Fixed
Asset Maintenance, Paving and Technology Enhancements
· Additional Cash Funding for:
- Fir~-EMS Facility Improvement Project
- National Pollutant Discharge Elimination System Permit
Compliance
· Local Cost of Civic Mall Lease for Social Services Department
Relocation (partiaJ year)
$2,281,844
2.3 million dollars in additional funding is being recommended for cash-funded capital projects,
debt service, equipment replacement and maintenance requirements to:
Continue providing additional debt service funding as part of a multi-year plan to budget an
additional $570,000 each fiscal year to build future capacity for bonds to support the Capital
Improvement Program;
Begin the restoration of adequate cash funding in the operating budget by Fiscal Year 2007 for
fleet equipment replacement, maintenance of city facilities, paving of city streets, and for
technology enhancements;
Provide additional cash funding for the Fire-EMS Facility Improvement Project to strategically
locate new facilities in the City and the continuing costs of compliance with our National
Pollutant Discharge Elimination System Permit; and
Provide partial funding for the mid-year relocation of the Social Services Department to thc
Civic Mall complex on Williamson Road.
This budget also recommends the use of available debt service funding in Fiscal Year 2004 to
redeem 2.8 million dollars in outstanding bonds that were issued previously for the Century
Station Parking Garage and bear a high interest rate. The Parking Fund will realize a 360
thousand dollar positive cash flow through this prudent fiscal strategy that can be used for
parking facility maintenance and future capital projects.
[Next slide]
Slide 12
Total Funding Commitment
· Regional SPCA Facility
· Local Share of Medicaid Expenditures for Comprehensive
Services Act Program
· Ir~reased Food and Medical Care Costs for Higher Number of
Jail Inmates
· Motor Fuels Costs Increase
· Increase Per Diecn Costs for Housing Roanoke Youth at the
Roanoke Valley Detention Center
· Solid Waste Management - Tipping Fee Increase from $42 to $45
· Increased Local Subsidy for Greater Roanoke Transit Company
· Increased Costs for Snow Removal
FY 2003-O4
$1,063,681
]2
Almost 1.1 million dollars is budgeted for non-discretionary expenditure increases, including:
- Roanoke's share of the regional SPCA facility scheduled to open later this year; and
- Our local share of Medicaid services provided for at-risk youth through the Comprehensive
Services Act program - localities are now required by the State to use Medicaid-approved
services first, if available, and must fund the local cost of such services.
We will also experience cost increases for:
- Food and medical care provided to an increased number of inmates in the Roanoke City Jail;
- Motor fuels due to instability in the global oil market;
- Per diem costs for Roanoke youth assigned to the Roanoke Valley Detention Center because of
a 15% reduction in state funding for the Center; and
- Tipping Fees at the Roanoke Valley Resource Authority will increase $3 per ton due to
diminished investment performance and reduced solid waste tonnage coming to the facility.
Finally, additional funding has been budgeted for:
- An increased local subsidy for the Greater Roanoke Transit Company due to increased
employee health and liability insurance costs and increased motor fuels costs; and for
- Snow Removal expenses based on our recent snowfall experience.
[Next slide]
Slide 13
Total Funding Commitment
· Increased Funding for Community Agencies
- Blue Ridge Beha',4oral Healthcare, Totar ActJo~ A[~ains[ Poverty and
· Reforestation Program
· Parks Maintenance Program
· Street Lighting Expansion
· Turfgrass Maintenance Program on Street Corridors
· Expanded Hours at Mill Mountain Discovery Center
· Southeast Police Substation
· Four (4) Staff Positions to Handle Wireless 911 Calls, Promote
Volunteerism and Improve Internal Operating Efficiency
FY 2003-04
$431,281
431 thousand dollars is budgeted for a number of new or enhanced services that will directly
benefit Roanoke's citizens:
First, a 2% increase in the budgeted amounts for Blue Ridge Behavioral Healthcare, Total Action
Against Poverty, and the Virginia Cooperative Extension Service is budgeted, and an 11.5%
increase in funding for the Roanoke Arts Commission and Human Services Committee is
recommended for distribution to community cultural and human service agencies, some of which
have been fiscally impacted by the new HUD funding policy adopted last year.
Funding to replace an additional 200 trees per year is also included - 400 trees can now be
replaced annually as part of our reforestation program to mitigate any further decline in our tree
canopy.
We are also recommending additional funding to:
- Begin a multi-year funding initiative for enhanced maintenance of our parks athletic fields;
- Install an additional 120 street lights consistent with community lighting standards;
- Cut and clean 250 property parcels annually as part of our Weed and Trash Abatement
Program when property owners do not comply with property maintenance standards;
- Expand the use of growth regulator chemicals on turf grass in main street corridors to maintain
a neater appearance in these community entranceways and reduce mowing efforts;
- Expand the number of operating hours at the Mill Mountain Discovery Center - this important
City gateway facility off the Blue Ridge Parkway will now be open 7 days per week year-
round; and
- Operate the new Southeast Police Substation.
Finally, we are recommending funding for four additional staff positions to:
- Handle Wireless 911 calls as mandated by the State but not adequately funded;
- Develop a structured volunteer program in City government that will coordinate and harness
community talent to help provide higher levels of service for our citizens during a period of
diminished resoumes;
- Oversee the newly created fleet equipment pool to improve the overall effectiveness of our
fleet by minimizing the number of vehicles required - staff initiatives this past year have
already eliminated 99 pieces of equipment from the fleet; and
- Provide a stronger purchasing contract administration system and enhanced procurement
planning and scheduling to help ensure that we are purchasing goods and services at the
lowest cost possible.
[Next slide]
Slide 14
FY 2003-04
Expenditure Reductions Necessary to Balance {$2,339,98(
· 13 Positions Eliminated and 25 Positions Unfilled
· 20% Reduction in Overtime Expense with New Ovedime Policy
· Temporary Wage Expense Reduction for Parks and Recreation
Programs
To balance the Fiscal Year 2004 budget, 2.3 million dollars in budget reductions were made,
including the following:
13 positions will be eliminated and an additional 25 positions will be held vacant and not filled,
affecting 18 separate departments or divisions of city government;
Overtime expense has been reduced 20% organization-wide with the new overtime policy
implemented in Fiscal Year 2003 to award overtime based on hours worked; and
Expenses for temporary employees have also been reduced.
These reductions will result in some program reductions, including:
- A reduction of 10 operational days at each swimming pool based on Iow attendance;
- Elimination of the Midnight Basketball Program;
- Alleys that are no longer needed for primary access by property owners or for solid waste
collection will no longer be maintained with city fomes - maintenance responsibility for such
alleys will fall to adjacent property owners; and
- Operating hours at Norwich Center will be reduced from 21 hours to 14 hours weekly. [Next]
Slide 15
· Civic Facilities Fund · An increase in the Admissi~s Tax rate from 6.5% to 9% for events held at Civic
Center and Stadium/Amphitheater effsctive January 1, 2OO4
· An addifienal Facility Surcharge per ticket sold
· Parking Fund
· An increase in the unreserved monthly parking rate to $65 at the Church Avenue and
Williamsofl Road Parking Garages,
· Incree~e in the daily short-term parking rate to $5 at each parking garage and most of
the surface lats
· Water and Water Pollution Control Funds
· Increases in sewer rate~ of 20% for FY 2004 and 15% f~' FY 2005
A number of new initiatives are also being recommended in several of the City's proprietary
funds:
The Civic Facilities Fund includes additional revenues necessary to begin repayment of debt on
14.3 million dollars in bonds to be issued later this year for Phase 1I of improvements to the
Civic Center, including the construction of a 45 thousand square foot exhibit hall. These
additional revenues include proceeds from the Admissions Tax Rate increase mentioned earlier
plus an increase in the Facility Surcharge Fee per ticket that was discussed by the Roanoke Civic
Center Commission just this morning.
The Parking Fund will experience a 360 thousand dollar positive cash flow because of the
refunding of Century Station Parking Garage bonds discussed previously - this funding, along
with additional revenues from a recommended increase in parking fees such as those shown, will
be used to provide much needed maintenance for a number of our parking structures and will be
available in future years for parking system capital improvements.
The Water Fund includes additional funding from the recent water rate increase for pursuing
regional water system intemonnections and water system infrastructure improvements.
And, the Water Pollution Control Fund includes additional funding necessary for the City's share
of the cost of the wet weather capacity improvement project at the Water Pollution Control Plant
- the source of funding for this important project is a recommended 20 per cent increase in sewer
rates effective July 1, 2003, and an additional 15 per cent increase effective July 1, 2004.
Revenues from this rate increase would provide funding for future sewer system infrastructure
improvements as well.
[Next slide]
Slide 16
Seven new projects are recommended for inclusion In t~e Capital
Improvement Program:
· Municipal North Reno~'ation-FY2005 $2,000,000
Finally, seven new projects are being recommended for inclusion in the Capital Improvement
Program, as discussed with City Council during the March financial planning session:
Renovations to the Municipal North Complex after the relocation of the Social Service
Department, to be cash funded at a cost of 2 million dollars in Fiscal Year 2005;
Phase II of Improvements to the Public Works Service Center, to be cash funded at a cost of 1
million dollars in Fiscal Year 2005;
Phase I of a Stormwater Management Program to begin addressing over 50 million dollars in
identified storm drainage projects, to be funded from an 11 million dollar bond issue in Fiscal
Year 2005 requiring the levy of a new stormwater management fee for debt repayment;
[Next slide]
Slide 17
Seven new projects are recommended for inclusion in the Capital
Improvement Program (continued):
Church Avenue West Parking Garage - FY 2006 $7,200,000
Consb~dcbon c~ a 500-space facility in the Church Avenue corridor extending from
3rd Stree~ ~o 7th Street to be funded from a $7.2 million bond issue in FY 2008.
While Century Station Parking Ga'a9e bonds will be re~unded in FY 2004 tu pro. de
$360,000 in funding for the project, a general increase in pa-krug rates s~temowide
will be needed to repay the debt.
Construction of a new parking garage in the Church Avenue West area, to be funded from a 7.2
million bond issue in Fiscal Year 2006 - the positive cash flow from the refunding of Century
Station Parking Garage bonds will be combined with increased parking rates system-wide to
fired debt repayment;
Phase V of improvements at the Roanoke Center for Industry and Technology to make site E
available for future development, to be cash funded at a cost of 1.75 million dollars in Fiscal
Year 2006;
Additional local funding projected to be needed for the Roanoke River Flood Reduction Project
by Fiscal Year 2007, requiring a 4.5 million dollar bond issue; and
Phase II of property acquisition in the South Jefferson Redevelopment Area to facilitate
continuing development of the Riverside Centre for Research and Technology, to be funding
from a 5.4 million dollar bond issue in Fiscal Year 2007 combined with proceeds from the sale
of property in the redevelopment area.
[Next slide]
Slide 18
240.0
230.0
220.0
21o.o
200.0
190.0
180.0
Expenditures · Revenue]
As we have witnessed personally in the past twenty months, a great deal can happen in a short
period of time to negatively impact our fiscal resources and effectively side-track, if not de-rail,
even the best set of plans.
The good news is that we now have a fiscal roadmap linked to Council's strategic plan to help
guide us and keep us on track - the long-range financial planning effort begun by City Council
this year should serve us well for the future as we continue to update the plan on an annual basis,
and continue to make the hard fiscal decisions necessary to help Roanoke achieve its desired
future.
We have managed to close the fiscal gap for Fiscal Year 2004 and, in so doing, have narrowed
the fiscal gap remaining in Fiscal Years 2005 through 2007. But, we still face a sizeable
financial challenge in the coming years - and staff look forward to working with Council in your
upcoming budget study process and in the years to come to effectively meet this challenge.
[Next slide]
Slide 19
Mayor and Members of City Council, that concludes my remarks and I would be happy to
address any questions you may have.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #54
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 21,2003, you were instructed to proceed with a deer reduction program for the City
of Roanoke, and to submit a detailed plan of action to the Council.
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~,genda.03~Apri121, 2003 correspondence.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-233~
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: White Buffalo Inc Briefing
This is to request space on Council's regular agenda for a 30-minute
presentation on the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Deer Population Management
City of Roanoke
· February 27.2002 - First meeting of the City's
Wildlife Taskforce
· June 27, 2002 - Public forum to discuss deer
conflicts within City
· Auqust 2002 -Wildlife Taskforce Majority &
Minority Reports submitted to City Manager
· November 6. 2002 - Final meeting of taskforce
to discuss recommendations from issued reports
Taskforce Recommendations
· Modify ordinance to allow for electric fences
· Enact an ordinance making it unlawful to
intentionally feed wild animals
· Provide education outreach to citizens
regarding the deer issue
· Assign more city staff to address deer and
wildlife management programs
· Request additional assistance of Virginia
Dept. of Game and Inland Fisheries in
managing the City's deer issue
· Cull the deer herd in a safe, efficient and
humane manner
· January 21, 2003 - City Council received a letter
from the City Manager detailing the Wildlife
· Taskforce's recommendations
-City staff recommended consultation with a
wildlife management company
-White Buffalo, Inc., a non-profit wildlife
management and research organization was
contacted to conduct the recommended
assessment
White Buffalo's Assessment
· Site visit conducted on March 24 & 25, 2003
· Representative(s) from City Council, Police
Dept., VaDGIF and City staff participated
· Areas assessed:
I'Blue Hills Industrial Park-fOrmer-FishburnPDParkFiring Range
-Various confiict locations in south Roanoke
2
· White Buffalo identified six population
reduction options:
-Controlled Hunting
-Professional Sharpshooting
-CapturelRelocafion
-Capture/Euthanasia
-Fertility Control
-No Action
Population Reduction Options
(CCh't)
· Capture/Relocation
-Inefficient & inhumane
-$600 - $800 per deer
· Capture/Euthanasia
-Inefficient & inhumane
-minimum cost $400 per deer
· Fertility control will also not be feasible due
to Roanoke's large land area
Controlled Hunting
· If selected, WBI addressed that bowhunting
would be a safer alternative to hunting with
firearms
· Least expensive option
· City would administer & assume liability
· Disadvantages of Bowhunting:
-Less efficient than use of firearms
-Limited access issues
Professional Sharpshooting
· Conducted in an efficient & humane manner
· Costs estimated at $200 - $300 per deer plus
meat processing fees
· All meat would be available to be donated to
Hunters for the Hungry or similar programs
· Program Duration of 2 - 4 weeks beginning in
Jan/Feb 2004
· Baiting strategy requires additional research
Professional Sharpshooting
(Con't}
· Variation of option - Sharpshooting performed
by off-duty police officers
-Would require purchase of additional equipment
-Liability remains with the City
-Program more involved than initially perceived
-WBI does not train local law enforcement
No Action
t ; · Without intervention, populations will either
remain stable or slowly increase over time
4
Ongoing Population Management
IIIIII
· Once initiated, deer population maintenance
activities must be conducted on ensuing
years after initial reductions
· Failure to conduct maintenance activities will
result in populations returning to initial
densities
Questions
&
An swers
5
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Urban Forestry Briefing
This is to request space on Council's regular agenda for a 10-minute
presentation on the above referenced subject.
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Roanoke Urban Forestry Plan
A Draft Element of Vision 2001-2020
Vision 2001-2020
"Trees and other vegetation
represent both an environmental
resource and an important
landscape feature in the quality
of life in the City."
American
Forests:
Study of
Roanoke
Our Urban Forest is Shrinking
· Roanoke Valley - tree canopy
decreased from 40% in 1973 to
35% in 1997.
· City of Roanoke - tree canopy was
identified as 32% in 1997,
Canopy Changes -1973 to 1997
Benefits of Trees
"Maintaining and increasing the
City's tree canopy will have a
beneficial impact on air quality,
stormwater control, noise levels,
temperature, and visual
appearance."
2
rrees:
· Provide canopyto
improve fish and wildlife
habitat
· Absorb pollution
· Reduce soil erosion
· Increase toudsm
· Provide shade and
reduce energy costs
rrees Save Money
· $2,3 million per year - Air Quality Benefits
· J;128 million total - Stormwater Benefits
trees:
· Add unity, identity,
and pdde to the
community
· Increase property
values
· Provide buffers
from harsh urban
landscapes
3
Measuring Up
Tree canopy goal for a healthy
community:
40% of land area
City of Roanoke's tree canopy:
32% of land area
trree Planting on Public Land
Ci~-Owned
Trees
Streets & Parks
~,nnual Net Loss: Street & Park Trees
· Urban Forestry Staff: - Plants 200 trees per year
- Removes 400 trees per year due to damage or
disease
· Annual Net Loss = 200 trees per year
-- · To Stop Annual Net Loss: Plant 400 trees
per year instead of 200
4
Step Further: Street & Park Trees
· Ultimate Goal: increase the City's tree
canopy from 32% to 40%
- A 25% increase is needed
- There am currently 17,000 street and park trees
· To achieve a 25% street and park tree
increase: plant 825 trees a year for 10
years'
Need:
· School, neighborhood, and interest group
participation
· Funding: City, grants, and business and community
partnerships
· Citizens donations - to plant trees in honor or
memory of loved ones or to celebrate special events
· Site prioHtization (traffic corridors, residential areas,
gateways, and parks)
Public Tree Management
Protecting
and Managing
Public Trees
F~ecommendations
· Updatethe 1956
public tree
ordinance
· Continue to
maintain, plant,
and protect City
trees using
national standards
=~ecommendations
· Collaboration and Coordination
- Interdepartmental Cooperation
- Example: Consult with Engineering on
increasing tree canopy with the
Roanoke River Project
- Make sure trees are part of water,
sewer, and road improvements
rivate Land
One Person - One Tree
Goal for Pdvate Trees
Use community-besed incentives and
educational programs to encourage every
citizen to plant one tree in the next 10 years.
94,911 citizens = 94,911 new trees
~ecommended Zoning Revisions
Use the zoning ordinance to:
- Preserve more trees during
development
- Encourage use of native species
- Increase tree canopy (for example,
trees in parking lots)
Parking Lots
7
=orest Stands - Public or Private
Large areas of forested land should be
studied further.
The CITYgreen software and the City's
GIS can help us understand the
characteristics of these sites.
Nhat's Next?
· A budget request has been made for the
purchase and planting of more trees.
· A grant from the Virginia Department of
Forestry can fund needed staff.
· The plan identifies stakeholders and time
frames for implementation and accountability.
· Community groups and partners stand ready
to help.
8
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #60-132
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36283-042103 establishing the dates and times for
Special Meetings of the Council of the City of Roanoke on May 1, 2003 at 7:00 p.m. and
May 12, 2003 at 9:00 a.m.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03~Apd121,2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2003.
lqo. 36283-042103.
A RESOLUTION establishing the dates and times for two Special Meetings
of the Council of the City of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. A Special Meeting of City Council shall be held on May 1, 2003,
commencing at 7:00 p.m., in the Exhibit Hall, Civic Center, 710 Williamson Road,
N.W., Roanoke, Virginia, for the purpose of holding public hearings as to the
Recommend Budget for Fiscal Year 2003-2004, HUD Funds, effective tax
increases, and conducting a public hearing on proposed increases in sewage
treatment charges and elimination of certain sewage treatment charges,
admissions tax rate increase for certain facilities, E-911 tax rate, and proposed
imposition of a daily rental property tax
2. A Special Meeting of City Council shall be held on May 12, 2003,
commencing at 9:00 a.m., in Council Chambers, 4th Floor of the Noel C. Taylor
Municipal Building, at 215 Church Avenue, S. W., Roanoke, Virginia, for the
purpose of:
adopting the proposed annual budget for the City of Roanoke for
Fiscal Year 2003-2004
H:~ME~SURES~r-spemet050103051203.draft.doc
· adopting the annual update to the HUD consolidated plan
· adopting a pay plan ordinance
· adopting ordinance establishing annual salaries of Council-appointed
officers
· adopting an ordinance establishing a salary supplement for
Constitutional officers
· adopting an ordinance establishing a pay raise for Council members
· endorsing an update to the Capital Improvements Program
· adopting an ordinance increasing the City's admissions tax applicable
to certain City-owned facilities
· adopting an ordinance providing an increase in the E-911 tax rate
· adopting an ordinance imposing a short-term rental tax rate of 1%
· adoption of measures amending the City's Fee Compendium to raise
animal impoundment fees, library copy fees, parking fees, certain
sewage treatment charges, certain solid waste collection fees and
elimination of certain other solid waste collection fees and sewage
treatment fees
· adoption of an ordinance granting a cost-of-living allowance increase
for City retirees
3. The City Clerk is hereby directed to take whatever steps are deemed
necessary to notify the public of the times and places of such Special Meetings.
ATTEST:
City Clerk.
H:~vlEASURaES~r-spemO~050103051203.draR.doc
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Special Meetings of City
Council
Background:
The Budget Study Calendar previously adopted by City Council for the Fiscal
Year 2003-04 budget requires that two special meetings be held:
· May 1,2003 at 7 p.m. - Public Hearing on the Recommended Fiscal Year
2003-04 City Budget, the Recommended Fiscal Year 2003-04 HUD
Budget, and various local tax rates and fees
· May 12, 2003 at 9 a.m. - Adoption of the Recommended Fiscal Year
2003-04 Budget and approval of required budget ordinances and
resolutions necessary for the proper administration of the budget
Considerations:
Section 10 of the Roanoke City Charter requires that City Council officially call
these special meetings at the dates and times specified.
Honorable Mayor Smith and Members of City Council
April21,2003
Page 2
Recommended Action:
City Council approve the holding of the Special Meetings on May 1,2003, at 7:00
p.m. and May 12, 2003, at 9:00 a.m., by adopting the attached resolution.
Respectfully submitted,
City Manager
DLB:blk
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM03-00060
MARY F. PARY~R, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke,v~us
April 28, 2003
File #68-166
STEPHAN1E M. MOON
Deputy City Cl~k
SHEILA N. HARTMAN
Assistant City Clerk
Harvey S. Lutins, Trustee
Stevens Farm Trust
3313 Heywood Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Lutins:
I am enclosing copy of Resolution No. 36284-042103 accepting the donation of a .6 acre
parcel of land located at the corner of Shenandoah Avenue and Westside Boulevard,
N. W., identified as Official Tax No. 2732301, from the Stevens Farm Trust, for extension
of Strauss Park.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003.
On behalf of the City of Roanoke, I would like to express appreciation for the generous
donation by the Stevens Farm Trust.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Morton C. Rosenberg, P. O. Box 4563, Roanoke, Virginia 24015
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director, Parks and Recreation
N:~KMH1~Aaenda.03~Aori121. 2003 corresoondence.wod
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 215t day of Apr±l, 2003.
No. 36284-062103.
A RESOLUTION accepting the donation of a .6 acre parcel of property, located at the comer
of Shenandoah Avenue and Westside Boulevard, identified by Tax Map No. 2732301, from the
Stevens Farm Trust, and expressing appreciation for such donation.
WHEREAS, the Stevens Farm Trust has offered to donate a .6 acre parcel of property to the
City.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby accepts the donation ora .6 acre parcel of property, located at the
comer of Shenandoah Avenue and Westside Boulevard, identified by Tax Map No. 2732301, as
more fully described in the City Manager's letter dated April 21, 2003, to City Council, subject to a
satisfactory environmental site inspection.
2. The City Manager is hereby authorized to execute any documents necessary to effect
such transfer and accept such gift, such documents to be approved as to form by the City Attorney.
3. This Council wishes to express its appreciation and that of the citizens of the City of
Roanoke to the Stevens Farm Trust for its generous donation to the City.
4. The City Clerk is directed to transmit a copy of this resolution to Mr. Harvey Lutins,
Trustee, of the Stevens Farm Trust, expressing the City's appreciation for this donation.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Acceptance of Property- Shenandoah
Avenue - Tax Map #2732301
The owner of property located at the corner of Shenandoah Avenue and Westside Boulevard,
Stevens Farm Trust, has offered to donate to the City an adjacent parcel containing approximately
.6 acres of land. See Attachment #1. The property is located to the south of Strauss Park and
would extend the Park to the adjacent roadway. It is also wooded and is in keeping with our Urban
Forestry Plan Goal to maintain as much tree canopy as possible citywide. If this land were to be
developed trees would most surely be removed. The estimated additional maintenance costs are
minimal. See Attachment #2 for map showing parcel.
Recommended Action:
Authorize the City Manager to accept the donation of property identified by Tax Map #2732301,
subject to a satisfactory environmental site inspection, and to execute any and all documents
approved as to form by the City Attorney necessary to effect such a transfer.
Respectfully submitted,
City Manager
DLB/SEF
Attachment
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #5-60-76
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36285-042103 amending and reordaining certain
sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of
$13,274.00 and $11,793.00, in connection with the Forfeited Asset Sharing Program; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Dadene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Barry L. Key, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
N:\CKMHl'~Agenda.03~Apd121, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2003.
No. 36285-042103.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Public Safety $
State Asset Forfeiture (1) .......................................................................
Federal Asset Forfeiture (2) ....................................................................
Revenues
Public Safety
State Asset Forfeiture (3-4) ...................................................................
Federal Asset Forfeiture (5-6) ...............................................................
2,885,683
-308,242
,371,550
2,885,683
,308,242
-371,550
1) Overtime Wages
2) Investigations and
Rewards
3) State Asset Forfeiture
Proceeds
4) Interest
5) Federal Asset Forfeiture
Proceeds
6) Interest
(035-640-3302-1003
(035-640-3304-2150
(035-640-3302-3300
(035-640-3302-3299
(035-640-3304-3305
(035-640-3304-3306
$ 13,274
11,793
13,004
270
11,736
57
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: State Asset Sharing and Federally
Forfeited Property Sharing
Background:
In 1991, the Virginia General Assembly passed State legislation allowing local law
enforcement to seize and have forfeited property connected with illegal narcotics
distribution. The law also makes it possible for police departments to receive proceeds
from these forfeited properties. Application for an equitable share of the properly seized
by local law enforcement must be made to the Department of Criminal Justice Services,
Forfeited Asset Sharing Program and certified by the Chief of Police. Property,
including funds shared with State and local agencies, may be used only for ~aw
enforcement purposes. Program requirements mandate that these funds be placed in
an interest bearing account and the interest earned be used in accordance with
program guidelines. Revenues totaling $13,274 have been collected and are available
for appropriation in Grant Fund account numbers 035-640-3302-3300 and 035-640-
3302-3299.
In 1986, Congress authorized the transfer of certain federally forfeited property to state
and Iooal law enforcement agencies that participated in the investigation and seizure of
the property. Application for an equitable share of property seized by local law
enforcement must be made to the U.S. Department of Justice and certified by the City
attorney. This property, including funds shared with state and local agencies, may be
used only for the purpose stated in the application, i.e., narcotics investigations related
to law enforcement. Participation in federally forfeited property enhances the
effectiveness of narcotics investigations by providing necessary investigations
equipment and investigative funds, offsetting the costs that would otherwise have to be
The Honorable Mayor and Members of Council
April 21,2003
Page 2
borne by the city's taxpayers. The Police Department receives funds periodically from
the federal government's asset sharing program. Grant requirements state that these
funds be placed in an interest bearing account and the interest earned be used in
accordance with program guidelines. Revenues totaling $11,793 have been collected
and are available for appropriation in Grant Fund accounts 035-640-3304-3305 and
035-640-3304-3306.
Recommended Actions:
Appropriate $13,274 to the Grant Fund account for Overtime Wages 035-640-3302-
1003 and increase the Grant Fund revenue estimate for account 035-640-3302-3300 by
$13,004 and 035-640-3302-3299 by $270.
Appropriate $11,793 to the Grant Fund account for Investigations and Rewards 035-
640-3304-2150 and increase the Grant Fund revenue estimate for account 035-640-
3304-3305 by $11,736 and account 035-640-3304-3306 by $57.
Respectfully submitted,
City Manager
DLB:fjd
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager
A. L. Gaskins, Chief of Police
CM03-00057
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36286-042103 amending and reordaining certain
sections of the 2002-03 School Fund Appropriations, providing for appropriation of
$1,558,495.00 in Capital Maintenance and Equipment Replacement Program funds, in
connection with replacement and/or purchase of school equipment; and dispensing with
the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Office of Management and Budget
N:',CKMHl~Agenda.03~April 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2003.
No. 36286-042103.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
School Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 School Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Education
Facilities (1-7) ..........................................................................................
Fund Balance
$138,201,179
3,689,818
Reserved for CMERP - Schools (8) .......................................................... $ 606,243
1) School Equipment
Replacement
2) Technology Equipment
Replacement
3) Technology Equipment
Replacement
4 School Bus
Replacement
5 Transportation Vehicle
6 Facility Maintenance
Equipment
7 Buildings
8 Reserved for
CMERP-Schools
(030-065-6006-6100-0801)
(030-065-6006-6202-0806)
(030-065-6006-6302-0806)
(030-065-6006-6676-0808)
(030-065-6006-6676-0824)
(030-065-6006-6681-0821)
(030-065-6006-6896-0851)
(030-3324)
$ 4,995
250,000
210,252
285,000
11,595
156,653
640,000
(1,558,495)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
'~1~ Gloria P. Manns, Chairman Marsha W. Ellison
Ruth C. Willson, Vice Chairman William H. Lindsey
F. B. Webster Day Melinda J. Payne
/..Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
Robert J. Sparrow
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
April 21, 2003
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its April 15 meeting, the
Board respectfully requests City Council to approve the appropriation of
$:L,558,495.00 in Capital Maintenance and Equipment Replacement Funds for
the following requirements: the replacement of school copier equipment; the
replacement of administrative technology equipment; the purchase of site-
based instructional technology equipment; the replacement of six school
buses; the purchase of a special education transportation vehicle; the
purchase of facility maintenance equipment; improvements to the Human
Resources office; and the additional construction cost of the transportation
facility.
The School Board appreciates your approval of this request.
Sincerely,
Ci~e,O~Clerk
re
CC:
Mrs. Gloria P. Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Jim Wells (with accounting details)
Preparing Students for Success
JESSE A. HALL
Director of Finance
email: jesse_hall~ci.roanoke.va.us
April 21, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853 -2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawver~ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This
report will appropriate the following:
As the result of official School Board action at its April 15 meeting, the Board respectfully
requests City Council to approve the appropriation of $1,558,495 in Capital Maintenance and
Equipment Replacement Funds for the following requirements: the replacement of school
copier equipment; the replacement of administrative technology equipment; the purchase of
site-based instructional technology equipment; the replacement of six school buses; the
purchase of a special education transportation vehicle; the purchase of facility maintenance
equipment; improvements to the Human Resources office; and the additional construction cost
of the transportation facility.
I recommend that you concur with this report of the School Board.
Sincerely,
Jesse A. Hall
Director of Finance
Attachment
JAH/g
C:
Darlene L. Burnham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #15-110-305
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Vickie L. Price, Chief Social Work Supervisor
Social Services
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 21,2003, you were appointed as a member of the Roanoke Valley Juvenile Detention
Center Commission, to fill the unexpired term of Glenn D. Radcliffe, resigned, ending
June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N;\CKMHl~Agenda.03~Apri121, 2003 Oath.wpd
Ms. Vickie L. Price
April 28, 2003
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Valley
Juvenile Detention Center Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc;
Vincent Copenhaver, Secretary, Roanoke Valley Juvenile Detention Center
Commission, 40 East Court Street, Rocky Mount, Virginia 24151
Jesse A. Hall, Member, Roanoke Valley Juvenile Detention Center Commission
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~Apri121, 2003 Oath,wpd
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the twenty-first day of April, 2003, VICKIE L. PRICE was appointed as a
member of the Roanoke Valley Juvenile Detention Center Commission, to fill the unexpired
term of Glenn D. Radcliffe, resigned, ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this twenty-eighth day of
April, 2003.
City Clerk
N:\CKMHl~Agenda.03~Apri121, 2003 Oath,wpd
Office of the Mayor
CITY OF ROANOKE
WHEREAS, bicycling is a safe, clean, and affordable mode of transportation
used by many Roanoke citizens and residents o fall ages; and
WHEREAS, bicycling provides a unique vantage point for tourists and
sightseers exploring off road scenic trails and touring routes in the Blue Ridge
Mountains,. and
WHEREAS, bicycling facilities are an important part of urban community
planning and are necessary for the City's development as a healthy, livable
environment; and
WHERE~IS, the Junior League of the Roanoke Valley is sponsoring a bike
Rodeo on May 10 at the Virginia Transportation Museum to teach children and
adults to bike properly and to provide bicycle safety instruction., and
}VHEREdS, area Bicycle Clubs host many bicycling events throughout the
year, including rides, tours, charitable fundraisers, and competitions,, and
WHEREAS, the Roanoke City Police Community Oriented Policing Effort
bicycle patrol is an effective enforcement tool; and
WHERE~S, Bike Month provides cycling enthusiasts with an opportunity to
increase awareness and to promote the benefits of bicycling through organized
activities such as Clean Commute Day on Friday, May 2.
NO~, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
do herebyproclaim May 2003, throughout this great All-America City, as
BIKE MONTH.
Given under our hands and the Seal of the City of Roanoke this twenty-first day of
April in the year two thousand and three.
A ITEST:
Mary ~ Parker
City Clerk
Ralph 1(. Smith
Mayor
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
April 28, 2003
File #514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove, P.LC.
P. O. Box 12125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 36287-042103 vacating, discontinuing and closing
a ten foot wide alley extending in a westerly direction for 110 feet, more or less, from 5th
Street, S. W., lying between parcels of land bearing Official Tax Nos. 1113417-1113419,
inclusive, and 1113422-1113425, inclusive; and dispensing with the second reading of this
ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc: The Honorable David C. Anderson, City Treasurer
Darlene b Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
N:\CKMHl~Agenda.03~Apri121, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2003.
No. 36287-042103.
AN ORDINANCE pcnnancntly vacating, discontinuing and closing a certain public
tight-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter; and
dispensing with the second reading of this ordinance.
WHEREAS, the YMCA of Roanoke Valley, Inc., filed an application to the Council
of the City of Roanoke, Virginia, in accordance with law, requesting the Council to
permanently vacate, discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public heating on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
April 21, 2003, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which heating all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
A ten foot wide alley extending in a westerly direction for 110 feet, more or
less, from 5th Street, S.W., and lying between parcels bearing Official Tax
Nos. 1113422 through 1113425, inclusive; and 1113417 through 1113419,
inclusive
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
3
ordinance shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the
City Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectnral Review Igoard
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1'730 Fax: (540) 853-1230
E-mail: planning@ci.roanoke.va.us
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request from YMCA of Roanoke Valley, Inc., represented by
Daniel F. Layman, Jr., attorney, that a 10 foot wide alle.Ythextending
in a westerly direction for 110 feet, more or less, from 5 street,
S.W., and lying between parcels bearing Official Tax Nos. 1113422
through 1113425, inclusive; and 1113417 through 1113419,
inclusive, be permanently vacated, discontinued and closed.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, March 20, 2003. By a vote
of 7-0, the Planning Commission recommended approval of the requested closure.
Background:
The petitioner requests closure and vacation of this paper alley to construct a family
recreational facility. The petitioner owns all of the adjoining property, and City Council
approved a rezoning of these properties in December 2002 from C-1, Office District, to
C-3, Central Business District.
Mr. Chrisman asked for an explanation for the recommendation not to charge the
Petitioner for the alley. Staff replied that an agreement between the City and the
Petitioner entailed an exchange of land and the Petitioner was obtaining the alley as
part of that arrangement.
Considerations:
The petitioner owns Official Tax Map Numbers 1113401, 1113408 - 1113412,
inclusive, and 1113414 - 1113425, inclusive. The petitioner plans to construct a new
YMCA recreational facility on the site of these parcels and including the alley. The
subject alley is bounded by Official Tax Map Numbers 1113417,1113418, 1113419,
and 1113422 - 1113425, inclusive.
All of the petitioner's properties are zoned C-3, Central Business District, as are the
adjoining properties to the south and east. To the north of the proposed site, properties
on the south side of Campbell Avenue are zoned C-1, Office District. Several
properties to the southwest on the southern side of Luck Avenue are also zoned LM.
The petitioner's current location at 425 Church Avenue, S.W., is adjacent to the
proposed site. Aside from it, the proposed site is surrounded by various office uses to
the east and north, the Jefferson Center to the west, and parking lots to the south.
Currently the paper alley and the petitioner's properties comprise a gravel parking lot
that serves YMCA customers and City of Roanoke employees.
The area is served by public utilities. A sanitary sewer line lies under the alley. Staff
received comments from American Electric Power (AEP), Verizon and Roanoke Gas,
all of whom stated no objection to the request. AEP stated that it has facilities in the
alley and would need to maintain a public utility easement. Verizon stated that it has no
objection to the proposed closure provided that its existing buried cable and pedestals
be grandfathered and shown as a 15-foot public utility easement. Verizon further stated
that if the YMCA needs to remove the telephone plant they would be responsible for the
cost of removal.
Staff received no comments in opposition to this request.
Recommendation:
Planning Commission, by a vote of 7-0, recommended approval of the petitioner's
request to vacate, discontinue and close the subject alley, subject to the conditions
listed below. The Planning Commission recommended that the petitioner not be
charged for this vacated right-of-way.
A=
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right of way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in
the name of the petitioner, and the names of any other parties in
interest who may so request, as Grantees. The applicant shall pay
such fees and charges as are required by the Clerk to effect such
recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall
be null and void with no further action by City Council being necessary.
COZ
Respectfully submitted,
Robert B. Manetta, Chairman
Roanoke City Planning Commission
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Daniel F. Layman, Attorney for the Petitioner
3
VIRGIN~A~:
IN THE COUNCIL OF THE CITY OF ROANOKE
In re:
VACATION OF AN ALLEY EXTENDING )
WEST FROM 5th STREET, S.W. )
BETWEEN LUCK AVENUE, S.W., )
AND CHURCH AVENUE, S.W., )
IN THE CITY OF ROANOKE, VIRGINIA )
APPLICATION
OF
YMCA OF ROANOKE
VALLEY, INC.
TO: The Honorable Mayor and Members of City Council
(1) YMCA of Roanoke Valley, Inc. ("Petitioner") applies to have an alley extending
in a westerly direction from 5th Street, S.W. between Luck Avenue, S.W., and Church Avenue,
S.W., in the City of Roanoke, Virginia, permanently vacated, discontinued, and closed pursuant
to Section 15.2-2006, Code of Virginia, and Section 30-14, Code of the City of Roanoke (1979),
both as amended. The alley to be closed is ten (10) feet wide, rtms in an east-to-west direction
for a distance of I I O/feet through the middle of the block, and is bordered by lots bearing City of
Roanoke Official Tax Nos. 1113419 (60 feet), 1113418 (45 feet), 1113417 (5 feet), 1113422 (10
feet), 1113423 (30 feet), 1113424 (40 feet), and 1113425 (40 feet). It is shown on the map
attached to this Application as Exhibit A.
(2) Petitioner owns all of the lots on each side and at the western end of the alley and
wishes to unify its property so that it may construct its new family recreational facility on the
entire parcel, which is now partially split by the alley.
(3) All parcels bordering the alley have frontage on public streets and do not require
the alley to provide access.
RKE# 0782494.WPD-
WHEREFORE, YMCA of Roanoke Valley, Inc. respectfully requests that the above-
described alley be vacated, discontinued and closed by the Council of the City of Roanoke in
accordance with Section 15.2-2006, Code of Virginia, and Section 30-14, Code of the City of
Roanoke, both as amended to date.
Date:
Respectfully,
YMCA of Roanoke Valley, Inc.
Of Counsel
Daniel F. Layman, Jr.
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, VA 24038
(703) 983-7653
Of Counsel for Petitioner
RKE# 0782494.WPD- 2
coNc s/w
,00'~e--
TAX ~ 111~420
2520 Sq. Ft.
TAX ~ 1113421
2520 Sq. Ft.
~.oo.o?~o.
3060 Sq. Ft.
(~ ' ,00 '0g
· TAX ~ 1113423
2~ sq. Ft.
I~
TAX ~ 1115424
3200 Sq. Ft.
~.O0.~gON
TAX ~ 111~425
32~ Sq. Ft.
~ M.OO,OO. gOS
~- ,~' · . ~HC
- ~
~ .~' ss
Alley Closure:
5th Street, SW
1113401
1113402
1113414
1113404
11906
1113514
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
DANIEL F. LAYMAN, JR
P. O. BOX 14125
ROANOKE VA 24038
REFERENCE: 80038338
02100966
Alley Closing ymca
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir.~inia. Sworn and subscribed before me this
~___~___day of April 2003. Witness my hand and
official seal~ _~__
My commission expires ....... ~-_%~_~_~ ..... .
PUBLISHED ON: 04/04 04/11
TOTAL COST: 253.00
FILED ON: 04/11/03
.................................................. + ...........................
Signatu~/~/__~_~_-__~_~/_~/_~ ......... Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, April 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, on an application to permanently abandon, vacate, discontinue and close, to the
extent the City has any legal interest in said public right-of-way, the following public tight-
of-way:
A ten foot wide alley extending in a westerly direction for 110 feet, more or
less, from 5th Street, S.W., and lying between parcels beating Official Tax
Nos. 1113422 through 1113425, inclusive; and 1113417 through 1113419,
inclusive.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, April 17,
2003.
GIVEN under my hand this 2nd day of Apr~_l
,2003.
Mary F. Parker, City Clerk.
H:/NOTICES/N SAC-yMCA042103 wpd
Notice to Publisher:
Publish in the .Roanoke Times once on Friday, April 4, 2003, and once on Friday, April 11, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Daniel F. Layman, Jr., Esquire
Woods, Rogers & Hazlegrove, PLC
P. O. Box 14125
Roanoke, Virginia 24038
(540) 983-7653
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF.
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (~40) 853-2541
Fox: (540) 853-1145
E-maih clcrk~ci.roanoke.va, us
April 4, 2003
File #51
STEPHANIE M. MOON
Dcpuly City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 12125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Tuesday, April 6, 1981, I have advertised a public hearing for Monday,
April 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of YMCA of Roanoke Valley, inc., that a 10 foot
wide alley extending in a westerly direction for 110 feet, more or less, from 5th Street,
S. W., lying between parcels of land bearing Official Tax Nos. 1113417-1113419, inclusive,
and 1113422-1113425, inclusive, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning, Building and Development at 540-853-1730.
It will be necessary for you, or your representative, to be present at the April 21
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
MFP:mh
Enclosure
Mary F. Parker, CMC
City Clerk
H:\Public Hearings.03~Apri121.att-po.lttr.wpd
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on
Thursday, March 20, 2003, at 1:30 p.m., or as soon as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., to consider the following:
Request from YMCA of Roanoke Valley, Inc., represented by Daniel F. Layman,
Jr., attorney, that a 10 foot wide alley extending in a westerly direction for 110
feet, more or less, from 5th Street, S.W., and lying between parcels bearing
Official Tax Nos. 1113422 through 1113425, inclusive and 1113417 through
1113419, inclusive, be permanently vacated discontinued and closed.
A copy of the application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-1730 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, March 4 and 11,2003
Please charge to:
Daniel F. Layman, Jr.
Woods, Rogers & Hazlegmve, PLC
P O Box 14125
Roanoke, VA 24038
Please send affidavit of publication to:
Department of Planning Building & Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1730
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEII~ N. HARTMAN
Assistant City Clerk
February 6, 2003
File #514
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on February 4, 2003, from Daniel F.
Layman, Jr., Attorney, representing the YMCA of Roanoke Valley, Inc., requesting that an
alley extending west from 5th Street, S. W., between Luck Avenue and Church Avenue,
being ten feet wide, running in an east-to-west direction for a distance of 110 feet through
the middle of the block, and bordered by lots bearing Official Tax Nos. 1113417-1113419,
inclusive, and 1113422-1113425, inclusive, be permanently vacated, discontinued and
closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosu res
H:kRezonings - Street. Alley Closings.03\YMCA.alley closing.wpd
Robert B. Manetta, Chair
February 6, 2003
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Daniel F. Layman, Jr., Attorney, Woods, Rogers & Hazlegrove, P.L.C., P. O. Box
14125, Roanoke, Virginia 24038
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
H:~R. ezonings - Street. Alley Closings.03~YMCA.alley closing.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
April 28, 2003
File #166
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36288-042103 authorizing the City Manager to
execute an agreement, deed and any related and necessary documents providing for
conveyance of City-owned property located at 540 Church Avenue, S. W., bearing Official
Tax No. 1113414, to the YMCA of Roanoke Valley, Inc., upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc~
F. Calvin Johnson, Executive Director, YMCA of Roanoke Valley, 425 Church
Avenue, S. W., Roanoke, Virginia 24016
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Steven B. Buschor, Director, Parks and Recreation
Sarah E. Fitton, Engineering Coordinator
N:~KMHl~enda.O3~Apri121, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of Apr±l, 2003.
lqo. 36288-0/42103.
AN ORDINANCE authorizing the City Manager to execute an agreement, deed and any
related and necessary documents providing for the conveyance of City-owned property located at
540 Church Avenue, S.W., bearing Official Tax No. 1113414, to the YMCA of Roanoke Valley,
Inc., upon certain terms and conditions; and dispensing with the second reading by title of this
ordinance.
WHEREAS, a public heating was held on April 21, 2003, pursuant to §§ 15.2-1800(B) and
15.2-1813, Code of Virginia (1950), as amended, at which heating all parties in interest and citizens
were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the
City, to execute and attest, respectively, an agreement, deed and any related and necessary documents
providing for the conveyance of City-owned property located at 540 Church Avenue, S.W., bearing
Official Tax No. 1113414, to the YMCA of Roanoke Valley, Inc., upon the terms and conditions set
forth in the City Manager's letter to this Council dated April 21, 2003.
Attorney.
3.
ordinance by title is hereby dispensed with.
All documems necessary for this conveyance shall be in form approved by the City
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ATTEST:
City Clerk.
CTrY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CiO]Web: www.roanokegov.cora
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Conveyance of Jefferson
Gym to YMCA
Background:
The YMCA of Roanoke Valley, Inc., a non-profit organization, has expressed an
interest in acquiring the property on which the Jefferson Gym is located. The
YMCA is in need of a new facility to accommodate its expanding number of
programs and replace the YMCA's existing facility.
Considerations:
The Agreement as proposed by the YMCA, set out in Attachment A, specifies
that the City of Roanoke transfer title to the YMCA with certain conditions. If the
YMCA obtains the Jefferson Gym, the YMCA will make available some of its
resources to our youth, including staff and various fitness and safety programs.
This exchange will benefit and support the recently developed Roanoke Youth
Initiative Program.
Honorable Mayor and Members of Council
April 21,2003
Page 2
Recommended Action:
Following the public hearing, authorize the City Manager and the City Clerk to
execute and attest, respectively, an Agreement in substantially the same form as
Attachment A, and approved as to form by the City Attorney and any other
documents necessary to implement the terms of the Agreement.
DLB:kaj
Attachments
Respectfully submitted,
City Manager
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Steven B. Buschor, Director of Parks and Recreation
Rolanda B. Russell, Assistant City Manager for Community Development
CM03-00071
CITY OF ROANOKE, VIRGINIA
AGREEMENT WITH YMCA OF ROANOKE VALLEY, INC,
PERTAINING TO JEFFERSON GYM
THIS AGREEMENT, made at Roanoke, Virginia, this day of ,2003, by
and between the CITY OF ROANOKE, VIRGINIA (hereinafter referred to as "City"), and the
YMCA OF ROANOKE VALLEY, INC. (hereinafter referred to as "YMCA").
WHEREAS, the YMCA is in need of a new facility to accommodate its expanding number of
programs and to replace its current facility;
WHEREAS, the YMCA is a nonprofit organization as defined in Section 501 (c)(3) of Title
26 of the United States Code;
WHEREAS, the YMCA has supplied and provided significant services to the citizens of the
Roanoke Valley, including the City of Roanoke;
WHEREAS, in exchange for certain property (Official Tax Nos. I113418 and 1113419),
and upon completion of the construction of the new YMCA facility, the YMCA shall transfer to the
City a portion of the property (Official Tax Nos. I011206, 1011209 and 1011210) on which the
current l~cility is located;
WHEREAS, the YMCA and the City have signed an Agreement dated December 24, 2002,
for the exchange of such property; and
WHEREAS, the YMCA has expressed an interest in acquiring the property on which the
Jefferson Gym is located, and the City has agreed to transfer such property under certain conditions,
in connection with the construction of the new facility ("New YMCA").
THEREFORE, iN CONSIDERATION of the benefits which will accrue to the parties hereto
by virtue of this Agreement and the respective covenants herein contained, it is mutually covenanted
and agreed as follows:
I
04/16/03
1. Term of Agreement:
The rights and responsibilities of Paragraphs Nos. 4 of this Agreement shall commence on
the I st day of the month after the issuance of a permanent certificate of occupancy Ibc the New
YMCA, and continue for a period of fifteen (15) years ("Term of Agreement"). The rights and
responsibilities of the remaining sections shall be completed as of the dates stated herein.
2. Transfer of Real Estate from the City to the YMCA:
On or before Aplil 30, 2003 ("Closing Date"), the City will convey title for nominal
consideration to the property described in the attached plat of subdivision (hereinafter "Property For
YMCA") to the YMCA. The City shall not be obligated to prepare the Property For YMCA for use
by the YMCA, and the YMCA agrees to accept such Property For YMCA in its "as is" condition.
3. Exchange of Property For YMCA and Warranties:
A. To effect the conveyance set forth in Paragraph No. 2, the YMCA shall record the
deed and subdivision plat with the Clerk of the Circuit Court for the City of Roanoke.
B. Title to the Property For YMCA shall be conveyed by the City to the YMCA y L single
quitclaim deed, in form acceptable to the YMCA, subject to any liens, covenants, conditions,
restrictions, right-of-ways, easements, and encumbrances of public record or otherwise known to the
YMCA.
4. Duties of YMCA:
A. During each year of the Term of Agreement, the YMCA shall provide adequately trained and - Lc°ntr°l
certified staff, msoumes and equipment to teach water safety and swimming to as many school
children of the City of Roanoke under the age of fifteen (15) years as the Superintendent of Schools
and the Director of the Parks and Recreation Department, or the Director's designee ("Director"),
mutually agree to specify, up to a maxi~num of two thousand (2,000) school children per year. The
2
04/16/03
number of staff provided by the YMCA shall be no less than is required to provide a ratio of 12:1
(students:teacher) for each class, and such classes shall be conducted at such times during the
YMCA's normal operating hours as are reasonably convenient to the children being taught.
Participants may be referred to the YMCA by the Superintendent and_Director, and participants will
be placed by the YMCA in each of the levels of the YMCA's Learn to Swim program, or its
successor program or programs, based on each participant's ability.
B. During each year of the Term of Agreement, the YMCA shall provide adequately trained and
certified staff, resources and equipment to provide a Teen Personal Fitness Program to fifty (50)
students of the School Board for the City of Roanoke ("School Board") between the ages of eleven
( I I ) and eighteen (18) years for three (3) hours per week for a period of thirty-six (36) weeks at such
times during the YMCA's normal operating hours as are reasonably convenient to the citizens being
taught. The Teen Personal Fitness Program shall include topics such as conditioning, nutrition, diet,
strength, stamina and flexibility. The first two weeks of the program shall require that a YMCA
personal trainer analyze the physical education and health needs of the student and develop a
personalized health education program to enhance the student's physical well being. Each student
shall then be permitted to participate in the remainder of the 36 week health program at the New
YMCA based on the program developed by a YMCA trainer. The YMCA shall conduct the program
at no charge to the School Board or the City for the duration of this Agreement. The Director and the
Superintendent shall agree upon the participants to be referred to the YMCA.
C. During each year of the Term of Agreement, the YMCA shall provide adequate space
and staff oversight for activities sponsored by the Roanoke Youth Initiative Program, a program
administered by the Roanoke City Parks and Recreation Department to advance the interests of
young people in the City, for forty (40) hours per year on such dates and at such times as are
3
04116/03
mutually agreeable between the YMCA and the City. During the Term of Agreement, a ranking
staff member of the YMCA shall serve on the Roanoke Youth Initiative Steering Committee.
D. The YMCA shall provide the School Board with a minimum of 400 hours of time to
use the gymnasium at either the New YMCA or the current YMCA facility on an annual basis.
Neither the School Board nor the City shall be charged for any of the operational costs of using either
gymnasium, and the YMCA shall be responsible for all maintenance of both of the gymnasiums.
The use of either gymnasium shall be primarily duri ng the weekday mornings, subject to the mutual
agreement of the YMCA and the School Board.
E. For purposes of this paragraph, a person shall be considered a citizen of the City of
Roanoke if a copy of an electric bill, personal property tax bill, or other similar indicia of residency
acceptable to the Director and the Executive Director fur the YMCA demonstrates that the parent,
parents, guardian or guardians of such person lives within the City of Roanoke. A person under the
age of nineteen (19) shall be considered to be a_student of the Roanoke City Public Schools if
properly enrolled on the school district's records. If at any time a student is not a citizen of the City
of Roanoke, preference for any program covered by this Agreement shall be given to citizens who
are students of the Roanoke City Public Schools.
F. While persons who are not residents of the City of Roanoke are eligible to participate
in the programs identified in this paragraph, individuals who are citizens of the City of Roanoke
shall have at least ten (10) business days within which to sign up for such programs before non-
residents are permitted to do so.
G. Membership at the YMCA shall not be a prerequisite for enrollment in any of the
above-referenced programs for any citizen of the City of Roanoke referred to the YMCA by the
Director, and such programs shall be provided free of charge to eligible citizens in accordance with
the terms of this Agreement.
4
04/16/03
H. The YMCA shall promote the programs described in this paragraph as it promotes its
programs offered to the community at large. The City of Roanoke shall be entitled to, but shall not
be required to, promote the programs described in this paragraph.
I. The YMCA shall maintain records pertaining to enrollment and attendance for the
programs described in Paragraphs 4.A., and 4.B., above, and such records shall be available for
inspection by the Director during reasonable business hours of the YMCA with forty-eight hours
notice by the Director.
J. Failure by the YMCA to fulfill its obligations under Paragraph No. 4 for any mason
shall authorize the Director to notify the YMCA, in writing, of each duty which the YMCA has
failed to fu Ifil l and to give the YMCA fourteen (14) calendars days to cure the broach. Failure by the
YMCA to do so shall be grounds for the City to initiate a similar program at an alternative location.
The YMCA shall reimburse the City for any reasonable direct, out-of-pocket, expenses incurred by
the City in establishing and maintaining such alternative program or programs within fifteen (15)
days of receipt of an invoice for such expenses from the City Manager for the City, or the City
Manager's designee. Wavier by the City of any breach by the YMCA under this paragraph shall not
be a waiver of any of its rights under this Agreement.
K. In utilizing the Property For YMCA, the gymnasium of the current YMCA facility, or
any other facility owned by the YMCA, the City and the School Board shall not permit any part
thereof to be used in (a) any trade or business, as such term is used in Section 141(b)(6) of the
Internal Revenue Code of 1986, as amended (the "Code"), of any person other than the City, the
School Board for the City of Roanoke, or any organization described in Section 501 (c)(3) of the
Code and exempt from tax under Section 501(a) of the Code (a "501(c)(3) organization") or (b) an
unrelated trade or business (determined by applying Section 513(a) of the Code) of any 501(c)(3)
organization.
5
04/I 6/03
5. Reversion of Property to the City:
In the event the YMCA does not commence or complete construction of the new YMCA
referenced in, and in accordance with the terms of the Agreement dated December 24, 2002, between
the City and the YMCA after title to the Property For YMCA has been transferred from the City to
the YMCA, the YMCA shall convey title of, and all improvements to, the Property For YMCA back
to the City within thirty (30) calendar days of the Second Closing Dale as that term is used in the
Agreement dated December 24, 2002, between the YMCA and the City, with such warranties as are
set forth in Paragraph No. 7 o1' the Agreement dated December 24, 2002, between the YMCA and the
City.
6.
The City assumes no duty to insure the Property For YMCA for any loss or liability at any
time, and the YMCA assumes no duty to insure the Property For YMCA for any loss or liability until
the Closing Date. In addition, the parties agree that the maintenance of the Property For YMCA,
including repairs and pay~nent of utilities, shall be the sole responsibility of the party holding legal
title to the property.
7. Closing Date:
A. The transfer of the Property For YMCA shall occur at 10:00 a.m. on or betbre the
Closing Date, in the Office of the City Attorney, or at such other location and time as shall be
approved by the City and the YMCA.
B. On the Closing Date, the City shall deliver or cause to be delivered to the YMCA the
following documents:
(I) Its duly executed and acknowledged special warranty deed conveying to the
YMCA the Property For YMCA;
(2) Such evidence and documents including, without limitation, a certified copy
of the ordinance adopted by the City, as may reasonably be required by the
6
04/16/03
title company selected by the YMCA, evidencing the authority of the
person(s) executing the various documents on behalf of the City in
connection with its sale of the Property For YMCA;
(3) A duly executed counterpart of a Closing Statement;
(4) Any other items required to be delivered pursuant to this Agreement, and any
other documents or Agreements referred to in this Agreement.
C. With respect to the Property For YMCA, the YMCA shall pay for: (i) the cost of all
investigations of the Property For YMCA including, but not limited to, examination of title and title
insurance premiums for issuance of thc Title Policy; (ii) all attorney's lees and expenses incurred by
legal counsel to YMCA; and (iii) any Grantee's tax and recording costs required to be paid in
connection with the recording of the deed or subdivision plat. The City shall pay the Grantor's tax, if
any, and the expenses of legal counsel for the City, if any. The City shall deliver possession of the
Property For YMCA to the YMCA on the Closing Date, subject to the provisions of this Agreement.
8. Operation of New YMCA:
During the term of this Agreement, the YMCA shall not request that the City provide funding
of any type or amount for the operation of the new YMCA facility (e.g. utilities, maintenance,
staffing) and will not accept any such funds from the City. This Agreement does not preclude the
YMCA from applying for or accepting funds for specific program purposes.
9. Severability:
If any term of this Agreement is found to be void or invalid, such invalidity shall not affect
the remaining terms of this Agreement, which shall continue in full force and effect.
10. Applicable Law:
By virtue of entering into this Agreement, the parties agree to submit themselves to a court of
competent jurisdiction in the City of Roanoke, Virginia, and they further agree that this Agreement is
controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other
7
04/16/03
matters shall be decided only by such court according to the laws of the Commonwealth of Virginia.
11. Cooperation:
Each party agrees to cooperate with the other in executing any documents or taking
appropriate action necessary to carry out the intent and purpose of this Agreement.
12. Headings:
The paragraph headings in this Agreement are for convenience and reference purposes only
and shall not affkct in any way the meaning and interpretation of this Agreement.
13. Notice:
Notice under this Agreement shall be sent, in writing, by certified mail to the following
persons:
If to thc City:
City Manager
Room 364 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
If to the YMCA: Executive Director
425 Church Avenue, S.W.
Roanoke, Virginia 24016
Notice shall be effective upon receipt.
14. Entire Agreement; Amendment of Agreement; No Third Party Beneficiaries:
A. This Agreement constitutes the complete understanding between the City and YMCA.
All the terms and conditions of this Agreement shall be binding upon the City and the YMCA, their
heirs, successors, or assigns, and cannot be modified by any oral representation or promise of any
agent or other representative of either the City or the YMCA.
parties.
C.
This Agreement may be modified only by written agreement properly executed by the
The provisions of this Agreement are for the exclusive benefit of the parties hereto
8
o4/16/03
and not for the benefit of any third person, nor shall this Agreement be deemed to have conferred any
rights, express or implied, upon any third person unless otherwise expressly provided for herein.
15. Subordination of City's Rights:
If the Property For YMCA should be required to be transferred back to the City pursuant to
the terms of this Agreement, the Property For YMCA shall be transferred subject to any then existing
deed of trust on the Property For YMCA or any portion thereof. If, after lhe transt~r back to the City,
SunTrust Bank or its successor in interest as the holder of an obligation secured by such a deed of
trust ("SunTrust") should so request in a writing delivered to the City, the City shall permit SunTrust
to enter upon the Property For YMCA and complete the construction of the building proposed to be
constructed hereon. Upon the reasonable request of SunTrust made at any time, the City shall enter
into a subordination or similar agreement, in recordable form, evidencing rights of SunTrust.
16. Survival of Terms of Agreement:
The representations and warranties set for in this Agreement, including Paragraph No. 4 of
the Agreement, shall survive the deed and subdivision plat recorded with the Clerk of the Circuit
Court for the City of Roanoke pursuant to this Agreement.
IN WITNESS WHEREOF the parties hereto executed this Agreement by the following
signature of' their authorized representatives.
At'tEST: CITY OF ROANOKE:
Mary F. Parker, City Clerk
By_
Darlene L. Burcham, City Manager
Al'lEST:
YMCA OF ROANOKE VALLEY, INC.
Secretary
By
J. W. Kirk, III, President, Board of Directors
9
04/16/03
Approved as to t~rm:
Assistant City Attorney
Certified as to Funds Available:
Director of Finance
Account No.
Title Date
Approved as to execution:
Assistant City Attorney
10
04/16/03
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE. ¥1RGINIA
.~j~ Gloria P. Manns, Chairman
Ruth C. Willson, Vice Chairman
F. B. Webster Day
~..Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
William H. Lindsey
Melinda J. Payne
Robert J. Sparrow
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
April 15, 2003
RESOLUTION RELATING TO THE JEFFERSON GYMNASIUM AND THE SCHOOL
BOARD'S DECLARATION THAT IT IS NO LONGER NEEDED FOR SCHOOL
PURPOSES UNDER CERTAIN TERMS AND CONDITIONS.
WHEREAS, the School Board of the City of Roanoke is a party to a lease
agreement with the City of Roanoke ("City"), both as lessors, and the YMCA of
Roanoke Valley, Inc. ("YMCA"), as lessee, with regard to the Jefferson
Gymnasium; and
WHEREAS, the YMCA is interested in acquiring the property on which the
Jefferson Gymnasium is located in exchange for other property following
construction of a new YMCA facility and the City is interested in exchanging the
property; and
WHEREAS, the School Board of the City of Roanoke makes some limited
use of the Jefferson Gymnasium, which use the YMCA has agreed to continue
as shown in paragraph 4(D) of the attached draft agreement; and
WHEREAS, if the YMCA fails to comply with the provisions of paragraph
4(D), it must reimburse the City and the School Board for reasonable expenses
of a similar program in an alternative location according to the provisions of
paragraph 4(J) of the draft agreement;
THEREFORE BE IT RESOLVED, upon the condition that provisions with
regard to School Board use of the YMCA's gymnasium(s), similar to those
included in the draft agreement between the City and the YMCA, are included
in the final agreement between the City and the YMCA, that the School Board
hereby notifies City Council of the City of Roanoke of its declaration that the
Jefferson Gymnasium is no longer needed for school purposes effective the
date of this resolution and the site is hereby returned to the City.
E. Wayne Harris,(JEd. D., fS;Jperintendent
Gloria P. Manns, Chairman
Preparing Students for Success
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02104554
YMCA 540 Church
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
VirgiNia. Sworn and subscribed before me this
__J_~_~_day of April 2003. Witness my hand and
official seal.
____~__~_~_~~_~__/~__ No ta rL Public
My commission expires ..... ]d]<~__~--- ..... .
DUBLI~HED ON: 04/11
TOTAL COST:
FILED ON:
115.00
04/11/03
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey City-owned property located at 540 Church
Avenue, S.W., bearing Official Tax No. 1113414, to the YMCA of Roanoke Valley, Inc.,
upon certain terms and condition.
Pursuant to the requirements of §§15.2-1800(B) and 15.2-1813, Code of Virginia
(1950), as amended, notice is hereby given that the City Council of the City of Roanoke will
hold a public hearing on the above matter at its regular meeting to be held on Monday,
April 21, 2003, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further
information is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, April 17,
2003.
GIVEN under my hand this 8th day of Apr±l ,2003.
Mary F. Parker, City Clerk.
H:LNOTICES/NS CITY TO YMCA042103 WPD
Notice to Publisher:
Publish in The Roanoke Times once on Friday, April 11, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
MARY F. PARKER, CMC
City Cmk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephoto: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~cLroanokc.va.us
April 28, 2003
File #240
STEPHANIE M. MOON
l~puty City Clcrk
SHEILA N. HARTMAN
Assistant City Clcrk
Robed B. Manetta, Chair )
Fredrick M. Williams,.Member )
Richard A. Rife, Member )
S. Wayne Campbell, Member )
Gilbert E. Butler, Jr., Member )
D. Kent Chrisman, Member )
Henry Scholz, Member )
City Planing Commission
Gentlemen:
I am enclosing copy of Ordinance No. 36289-042103 approving the Urban Forestry Plan,
and amending Vision 2001 - 2020, the City's Comprehensive Plan, to include the Urban
Forestry Plan; and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven B. Buschor, Director, Parks and Recreation
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHl~Agenda.03~Apd121, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of Apr±l, 2003.
No. 36289-062103.
AN ORDINANCE approving the Urban Forestry Plan, and amending Vision 2001 -
2020, the City's Comprehensive Plan, to include the Urban Forestry Plan; and dispensing
with the second reading of this ordinance by title.
WHEREAS, the Urban Forestry Plan (the "Plan") was presented to the Planning
Commission;
WHEREAS, the Planning Commission held a public hearing on March 20, 2003, and
recommended adoption of the Plan and amending Vision 2001 - 2020_, the City's
Comprehensive Plan (the "Comprehensive Plan"), to include such Plan; and
WHEREAS, in accordance with the provisions of §15.2-2204, Code of Virginia
(1950), as amended, a public hearing was held before this Council on Monday, April 21,
2003, on the proposed Plan, at which hearing all citizens so desiring were given an
opportunity to be heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That this Council hereby approves the Urban Forestry Plan and amends Vision
2001 - 2020_, the City's Comprehensive Plan, to include the Urban Forestry Plan as an
element thereof.
2. That the City Clerk is directed to forthwith transmit attested copies of this
ordinance to the City Planning Commission.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@ci.roanoke.va.us
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Adoption of the Urban Forestry Plan as an element of Vision 2001-
2020, the City's comprehensive plan.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, March 20, 2003. By a vote
of 7-0, the Commission recommended the plan, as amended, be adopted as an
element of Vision 2001-2020.
Background:
In 2002, the City Manager appointed the Urban Forestry Task Force made up of
representatives of professional, environmental, and neighborhood interests. Two City
Council members also served on the task force. The task force was charged with
developing a plan to guide management of Roanoke's urban forest to the maximum
benefit of its residents, its environment, and its economy.
At the Planning Commission public hearing, Mr. Dan Henry, Urban Forester, presented
the proposed plan which reflected modifications responding to various public input, and
responded to questions from commissioners. Mr. Carl Cooper, co-chair of the Urban
Forestry Task Force, spoke in support of the plan.
Mr. Bill Tanger expressed concern about underground utilities, VDOT standards,
disturbing existing forests, parking lots and permeable surfaces. Mr. Tanger also
expressed concern about the flood reduction project and recommended planting trees
in the areas that will be covered with rip rap.
Ms. Barbara Duerk expressed concern about the clearing of trees as part of the
stormwater improvements along the river and the clearing trees on steep slopes.
Ms. Liz Belcher, Regional Greenways Coordinator, expressed concern about funding
for trees along greenways.
Mr. Henry noted that many comments previously received had been addressed in
changes made to the proposed draft of the plan. Charles Blankenship, representing
the Urban Forestry Task Force, said that the plan focuses on increasing and
maintaining tree canopy coverage.
Commissioners proposed and adopted several additional amendments to the plan's
policies and actions as follows:
Page 4, City Parks and Lands, TP P2, adding the following statement: "Where
appropriate, trees at City parks may be considered for replacement or removal so long
as the Parks and Recreation Department first develops a tree replacement plan
detailing with species, time of planting, and location, so replacement trees are sufficient
to insure no net loss of park tree canopy."
Page 4, Identification/Prioritization, TP A2, adding the following statement: "The
impact on alternative transportation will be considered in prioritizing streets and
corridors on which street trees are planted."
Page 4, Identification/Prioritization, TP A4, adding the new action: "Should VDOT
propose the use of sound barriers along existing or future highways in the City, the City
will encourage VDOT to use appropriate trees instead."
Page 6, Manaqement, PT A12, adding the new action: "Endeavor to get the
Corps of Engineers to approve the planting of trees along the Roanoke River." (within
the area of the flood reduction project).
The Planning Commission's amendments, as well as those changes reflecting
various public input, are included in the March 20, 2003 version of the document
attached to this report.
Considerations:
The Urban Forestry Plan recommendations are organized into three categories: (1)
public tree planting, (2) public tree management, and (3) trees on private land. Each
category has recommended policies and actions. Major recommendations are to:
· Increase Roanoke's tree canopy coverage to from 32% to 40%
· Reverse the net loss of public trees
· Target corridors and gateways for tree planting
· Increase neighborhood tree planting
· Encourage private tree planting
· Improve overall management of the urban forest
Vision 2001-2020 has numerous recommendations relating to the importance of
creating and retaining the urban forest. Some specific recommendations include:
EC P5.
IN A4
Roanoke will maintain and increase its tree canopy coverage as a way to
improve air quality. Roanoke will work regionally to promote tree planning
and tree preservation Valley wide.
Expand the urban forestry program to increase the number of street trees
planted and replaced.
Vision 2001-2020 further states that:
"Trees and other vegetation represent both an environmental resource and an
important landscape feature in the quality of life in the City. Maintaining and
increasing the City's tree canopy will have a beneficial impact on air quality,
storm water control, noise levels, temperature, and visual appearance.
Additional initiatives could include a tree replacement policy when trees must be
removed for site development. Regional efforts to preserve trees in the Valley
would be beneficial to the entire community."
The Urban Forestry Plan is the next step in developing the general ideas and policies of
the Vision 2001-2020. The Urban Forestry Plan has more specific policies and actions
for improving the appearance, environment, and overall livability of Roanoke through
improved management of the urban forest. The plan contains several
recommendations that could be implemented through zoning. Planning staff has been
reviewing these recommendations as part of the zoning ordinance update process.
Recommendation:
Planning Commission, by a vote of 7-0, recommends adoption of the Urban Forestry
Plan, dated March 20, 2003, as an element of Vision 2001-2020, the City's
comprehensive plan.
Respectfully submitted,
-=~
Robert B. Manetta, Chairman
City Planning Commission
Attachment
CC:
Darlene L. Burnham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Steven Buschor, Director of Parks and Recreation
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA
This 20th day of March, 2003
A RESOLUTION recommending the adoption of the Urban Forestry Plan as an
element of the City's Comprehensive Plan.
WHEREAS, staff from Parks and Recreation Department and the Urban Forestry
Task Force have met over a series of months to develop a plan aimed at protecting and
expanding the City's tree canopy;
WHEREAS, the draft plan has been reviewed by the Long Range Planning
Committee of the City of Roanoke Planning Commission; and
WHEREAS, the Urban Forestry Plan has been advertised in accordance with
Section 15.2-2204 of the Code of Virginia (1950), as amended, and pursuant to that
notice, a public hearing was held on March 20, 2003, at which all persons having an
interest in the matter were given a chance to be heard.
BE IT RESOLVED by the Planning Commission of the City of Roanoke that it
recommends to City Council that the Urban Forestry Plan, dated March 20, 2003, be
adopted as an element of the City's Comprehensive Plan, and that by signature of its
Chairman below, the Planning Commission hereby certifies the attached copy of the
plan to City Council.
ATTEST:
Chairman
ROANOKE
VIRGINIA
URBAN FORESTRY
PLAN
An Element of
The Vision Plan
vision
Prepared by the Urban Forestry
Task Force and the Roanoke
Department of Parks and
Recreation.
Draft 3-20-03
(This draft shows the insertions
and deletions recommended by
the Planning Commission on
3-20-03 .)
Urban Forestry Task Force
Carl D. Cooper, Co-Chair
Talfourd H. Kemper, Jr., Co-Chair
John P. Bradshaw, Jr.
Betty Branch
M. Rupert Cutler
Ellen P. Shepard
Dr. Anthony R. Stavola
City Council Liaison
William D. Bestpitch
Technical Assistance
Charles A. Blankenship
Roanoke Valley Urban Forestry Council
and Valley Beautiful
City of Roanoke
Steven C. Buschor
Director
Parks and Recreation
Gary S. Hegner
Parks Superintendent
Parks and Recreation
Daniel J. Henry
Urban Forester
Parks and Recreation
Christopher L. Chittum
Senior City Planner
Planning, Building and Development
Dwayne R. D'Ardenne
Landscape Coordinator
Public Works
Principal Author and Editor
Helen Smythers, Urban Forestry Planner
Parks and Recreation
Draft ~17~3103 ~.,~27!93
Parks and Recreation Advisory Board
Onzlee Ware, Chair
James Hale
Mark Lawrence
David Nixon
Brian Shepard
Sherley E. Stuart
Carl Kopitzke, Vice-Chair
Gerrie LaManna
Freddie Monk
James Settle
S. James Sikkema
Rev. David Walton
Plannino Commission
Robert B. Manetta, Chair
Gilbert E. Butler, Jr,
D. Kent Chrisman
Richard A. Rife, Vice Chair
S. Wayne Campbell
Henry Scholz
Fredrick M. Williams
City Council
Ralph K. Smith, Mayor
William D. Bestpitch
M. Rupert Cutler
C. Nelson Harris, Vice Mayor
William H. Carder
Alfred T. Dowe, Jr.
Linda F. Wyatt
City Manaffer
Darlene L. Burcham
The City of Roanoke thanks the Virginia Department of
Forestry for making this plan possible by providing
an Urban and Community Forestry Grant to the City.
Draft 3/20/03 :k~2.7/0~, ~
Table of Contents
Foreword ............................................................................................................................... i
Executive Summary ................................................................................................................ ii
Part I: Introduction ................................................................................................................ 1
Part I1: Action Plan ................................................................................................................. 3
Part II1: Roanoke's Urban Forest ........................................................................................... 910
Part IV: Introduction to Recommendations/Implementation ....................................................... -1~14
Part V: Tree Planting on Public Land Recommendations/Implementation ..................................... ~415
Part VI: Public Tree Management Recommendations/Implementation ......................................... ~1819
Part VII: Recommendations/Implementation for Trees on Private Land .......................................2324
Appendix A: Benefits of Trees ............................................................................................ 2829
Appendix B: Related Plans ................................................................................................. 3t-32
Appendix C: Total Tree Canopy Needs ................................................................................. 36 37
Appendix D: List of Contacts: City Departments and Other Public Entities Contacted for
Comments on the Plan and Information on Tree Canopy Needs .............................. 37-38
Appendix E: City-Maintained Trees on Streets and in Parks ...................................................... 3839
The Urban Forestry Task Force believes that the City of Roanoke's tree canopy is very important to the
City's future in several ways and that the City should act to protect and expand that tree canopy.
First, Roanoke's economic future will depend on its perception as a "green" or
outdoors city. Visitors and residents need to see more trees at City gateways, major
corridors, and within public and privately owned parcels. As Roanoke continues to move
toward its goal of attracting high-tech industries, trees will help the City capitalize on its
location in the mountains and bury forever the misconception that it is just an "old railroad
town." To be economically competitive, Roanoke must be a sustainable and livable City.
Second, a strong tree canopy has an inherent value to the citizens of Roanoke.
Trees, whether they are within City parks, school properties, street medians, or along
residential streets, add to our quality of life and positive perception of the City as a place
to live. National studies show that homebuyers prefer neighborhoods with tree-lined
streets providing a peaceful setting.
Third, as a matter of environmental health, Roanoke needs to increase its tree
canopy to 40%. Roanoke has several days of poor air quality each year, primarily due to
high ozone levels in the summer. Trees absorb a variety of pollutants and thereby
improve air quality. Trees also help slow down the runoff that flows swiftly off Roanoke's
paved areas into our waterways, causing soil erosion as it goes. Unfortunately more of
our City is covered by impervious surfaces (paved areas or buildings) than trees.
Approximately 32% of our City is covered by tree canopy, but 36% of the City is covered
by pavement, buildings, or other man-made surfaces. American Forests, the oldest
national nonprofit citizen conservation organization, reports that a 40% tree canopy is the
minimum amount necessary for a healthy urban community.
During the preparation of the City's new comprehensive plan, Vision 2001-2020, there was overwhelming
public support for planting trees in Roanoke. "Trees, Trees, Trees" was written down again and again as
the consensus at the public meetings (e.g., Quality of Life).
This quote from page 48 of Vision 2001-2020 says it best:
· Trees and other vegetation represent both an environmental resource and an
important landscape feature in the quality of life in the City. Maintaining and
increasing the City's tree canopy will have a beneficial impact on air quality,
stormwater control, noise levels, temperature, and visual appearance. ·
We urge the City's elected and appointed leaders to embrace the plan and act promptly to support its
accomplishment.
Carl D. Cooper
Task Force Co-Chair
Talfourd H. Kemper, Jr
Task Force Co-Chair
Executive Summarg
This study was initiated by City Council and the City Manager when it became apparent that Roanoke is
losing many of the trees that make it a desirable place to live. A national association, American Forests,
has worked with Roanoke and surrounding localities to document the trend of tree loss. With those facts
in hand, the City Manager appointed a task force to prepare an Urban Forestry Plan to serve as a guide
for the City's efforts to manage its urban forest to the maximum benefit of its residents, its environment,
and its economy.
This Executive Summary highlights some actions that the Task Force recommends to the City of
Roanoke in order to accomplish the purposes set forth above in the Foreword:
Maior Recommendations
Long-Term Goal of 40% Tree Canopy. Achieving a 40% Tree Canopy coverage within 10 years is the
long-term goal of this plan.
Reverse Net Loss of Public Trees. The City will plant enough street and park trees to reverse the "annual
net loss" trend of public (City-owned) trees.
Greening of Non-Residential Corridors and Gateways. City staff will strategically target non-residential
trcfflc transoortation corridors or gateways to the City that need additional "greening" by planting more
trees.
Tree-Plantin,q Proqrams in Residential Ne.qhborhoods The City will plant more trees in neighborhood
areas (where the City owns easements or roadside strips or medians). Two general methods will be used
to determine where to plant these trees:
Active:
Identify neighborhood "boulevards" that need more tree coverage.
Prioritize locations based on strategic return on neighborhood improvement and
the increased "greening" of the City in the eyes of visitors.
Passive:
Use the City Magazine, City website, water bill inserts, and Roanoke Valley TV
to increase awareness of the City's existing tree planting program that allows
citizens to request trees on specific City streets.
Encouraqe Plantinq of Trees by Citizens in Their Yards. In order to reach its long-term goal of 40% tree
canopy, the City will encourage citizens to plant trees on their property.
Educational Awareness - Organize seminars to inform people about tree
preservation, planting, and maintenance. Provide such information in the City
Magazine and Roanoke Valley TV. Provide opportunities for citizens to obtain
further information on the subject as needed.
ii
Draft 3/20/03 ~'27/03 ~
Incentives - Organize private/public partnerships to provide incentives so
citizens will plant trees on their property, such as a subsidized tree program for
seminar attendees.
One Tree Per Citizen - In order to reach the 40% goal, the City will implement
a plan in cooperation with other organizations to encourage people to plant one
tree per citizen,
Improve Tree Management In order to protect and improve its tree canopy, the City will utilize national
standards for urban forestry tree management, update the public tree ordinance and zoning ordinance,
and require interdepartmental cooperation on projects that can affect public trees. For example:
Prepare new standards and/or guidelines for better tree preservation, planting,
and maintenance in private non-residential areas and private developments (in
accordance with state enabling legislation).
· Adopt zoning regulations requiring "greener" site development and parking
areas.
· Develop strategies to conserve significant forested areas using a variety of
methods, including conservation easements.
Participate with other City departments on streetscape design issues such as
encouraging placement of overhead utilities in alleys or underground in order to
avoid interference with tree-lined streets.
Investigate and implement additional avenues for community donations,
including a system for individuals to donate funds to plant trees on public
property in honor or memory of loved ones.
Implementation of the Plan
The plan, to be implemented over ten years, includes a matrix indicating responsible parties and time
frames. Parks and Recreation is the lead agency for many of the recommendations but interdepartmental
cooperation is essential to implementation of the plan. For example, the Planning, Building, and
Development Department is already working on revisions to the zoning ordinance that will result in more
tree preservation and planting in new developments. Furthermore, the Urban Forestry Task Force
recommends establishment of a citizen advisory committee to work with the City on implementation of the
plan. This advisory committee would be especially helpful in providing advice on how to initiate the
recommended actions where business and neighborhood/nonprofit groups will be involved.
"Buildings and trees should shape the
City's image rather than asphalt and signs."
Roanoke City, Vision 2001-2020, page 4
Part I: Introduction
BackRround
Roanoke has long valued public trees and the role they play in the community. Public trees were planted
as integral parts of streetscapes and parks as our neighborhoods developed during the early to middle
1900s. Many neighborhoods were designed with wide tree lawns running the entire length of many
residential streets. These tree lawns and parks were soon planted with trees through cooperative efforts
of the City, developers, and private citizens.
Typical of American cities, the growth of Roanoke during the middle 1900s brought with it a change to an
emphasis on utilitarian infrastructure ~d~ ...... ,,,~,~ ~...v.~,,.~;";~"+ ~v ..... v,~ ~.~vo. .... Quality of life at that time was
measured by wide paved streets, smaller and more economical houses, and less space for landscape
features such as lawns and trees. Asphalt, cement, and utilities were emphasized.
Today, Roanoke officials and planners are aware of environmental concerns and modern quality of life
issues. The City now strives to coordinate development to meet objectives for an improved environment.
In order to meet the desires and demands of people and businesses today, we must direct public
resources to such quality of life issues as clean water and air, removal of toxins and other wastes,
stormwater runoff reduction, recycling of resources, energy conservation, and the protection of our rivers
and forests.
Need for an Urban Forestry Plan
Roanoke's urban forestry office recently participated in two valley-wide studies with other Roanoke Valley
governments; Virginia Polytechnic Institute and State University; the U.S. Forest Service; the Virginia
Department of Forestry; and American Forests, the oldest national nonprofit citizen conservation
organization. These reports used a combination of satellite imagery, aerial photography, and ground
inventory techniques. The 1998 report showed that the ~tree canopy (th~ ~rc~ bc,qccth th~ w!dast
p=rt cf t,he-tcee~ (i.e.. trees at least five feet in heiohO in the Roanoke Valley dropped from 40% to 35%
between 1973 and 1997. The second report, released in 2002, utilized enhanced satellite imagery, and
provides 1997 data for individual communities in the Roanoke Valley. It indicates that the City of
Roanoke's tree canopy has dropped to 32%. American Forests reports that a 40% tree canopy is the
minimum amount necessary for a healthy urban community.
Information on the loss of tree canopy in the City was presented by the urban forester to City Council in
November 2000, after which the City Manager appointed a citizen task force to address the issue through
preparation of an Urban Forestry Plan for the City. An Urban and Community Forestry Grant was received
from the Virginia Department of Forestry to prepare the plan. The task force began work in early 2002 on
the plan presented herein with the help of the City's urban forestry staff in the Department of Parks and
Recreation. The plan provides the City with a systematic method of managing its urban forest to the
maximum benefit of the community, its economy, and its environment.
Urban Forestry Planning:
Assures that all needs of the community forest are recognized.
Reduces the risk to property and human safety.
Makes sure that all work is prioritized.
Provides a defensible basis for budget and gra.ut requests.
Leads to a continuous program from year to year.
Source: National Arbor Day Foundation, A Handbook for Tree Board Members, 1993,
page 15
Draft
Community Involvement
This plan deals with tree planting on public (City-owned) land, public tree management, and trees on
private land. The policies and actions for each aspect of the plan are shown in the next section.
Cooperation and communication are key to the successful implementation of the plan. For example,
interacting with schoolchildren is a good way to make sure the desired message is taken back to the
entire family. These photos of the 2002 Arbor Day Celebration at Fairview Magnet School, with Mayor
Ralph Smith presiding, show the excitement generated by special tree planting ceremonies.
Arbor Day 2002
Fairview Magnet
School
Part II: Action Plan
The overall tree canopy goal (i.e., to take action to achieve an average tree canopy of 40% within ten
years) is shown directly below. It is followed by specific policies and actions for the three primary themes
of the plan: (A) Tree Planting on Public Land, (B) Public Tree Management, and (C) Trees on Private
Land.
TREE CANOPY GOAL
OVER~EW
POLICY
TC Pl.
ACTIONS
TC Al.
TC A2.
Roanoke will take action in order to achieve an average tree canopy of 40% within
ten years.
Roanoke's tree canopy will be increased from the present 32% to the 40% needed to be
a healthy community. (See Appendix C for more information on number of trees needed.)
Increase the number of trees in Roanoke by 188,488' over the next 10 years through
implementation of the actions recommended in this study. (*These would be shade trees,
each of which will have at least a 30 foot wide canopy at maturity. The number of trees would be
adjusted when larger or smaller trees are planted instead. The 188,488 figure includes 6,250
recommended street and park trees.)
Once the Urban Forestry Plan is adopted as an element of Vision 2001-2020, each City
department sheu.ld--use.-~he..-ucbaR-~er~estr~--re-~emmendatieP, s in its--~
forestry recommendations in its 9roiect desian plans. NPDE$, work plans, business
plans, and all other plans/repods as applicable (including, but not limited to, stormwater
management, neighborhood plans, road plans, road widening plans, and plans for
placing utility lines underground).
A. TREE PLANTING ON PUBLIC LAND
0 VER VIEW
POLICIES.
TP Pl.
Parks and Recreation will utilize a variety of funding sources to plant an additional
6f250 shade trees (above and beyond the 2,000 usually planted) on City streets and
in City parks over the next ten years as its share of the tree planting effort needed
to increase Roanoke's tree canopy from 32% to 40%. Other City departments and
public entities will be encouraged to make tree planting a budgetary priority also.
Tree Canopy. Enough trees will be planted on City land to reverse the "annual net loss"
trend of public (City-owned) trees, Current trees will be maintained.
TP P2.
City Parks and Lands. Trees at City parks and on other City land will be maintained,
and the number of such trees will be increased. Where aDorooriate, trees at City parks
mav be considered for reolacement or removal so lone as the Parks and Recreation
Deoartment first develoos a tree reolacement elan detailino with sDecies, time of Dlantino.
and location, so reDlacement trees are sufficient to insure no net loss of Dark tree canoov.
TP P3.
Gateways and Traffic Corridors. Trees and other landscaping will be planted at the
City's major gateways, and streetscape improvements will be made along ~. ...... · .......
maior transoortation corridors in the City. Current gateway and streetscape trees will be
maintained.
TP P4.
Street Trees. Trees on City streets in downtown Roanoke, downtown neighborhoods,
traditional neighborhoods, and village centers will be maintained, and the number of such
trees will be increased. In-fill planting will be done in areas with maintained streetscapes.
TP P5.
Funding and Planting. Sufficient funding will be obtained and the recommended
number of trees will be planted and maintained. Tree planting will be an element of
Community Development Block Grant-funded projects.
TP P6.
Community Donations. Individuals will be encouraged to donate funds to plant trees on
public land in honor or memory of loved ones. These will be marketed as gifts for all
types of occasions, with a special card and star ornament telling the recipient that "a tree
has been planted in your honor." Opportunities for other types of community involvement
will be evaluated and implemented.
ACTIONS
Idenfification/Prioritization
TP Al.
Identify and prioritize areas of City-owned land where trees need to be planted.
TP A2.
Meet with other elements of government, including the Roanoke Redevelopment and
Housing Authority, Roanoke Regional Airport, School Board, Public Works, Utilities and
the alike, along with elements of the state and federal government who likewise control
lands within the City limits, to determine tree planting opportunities and to prioritize
identified areas, considering cost and resulting impact. See Appendix D for list of parties
contacted. The imoact on alternative transoortation will be considered in orioritizinn
streets and corridors on which street trees are planted.
TP A3.
Prepare detailed tree planting plans for priority areas, including tree distribution issues.
TP A4,
Should VDOT Drooose the use of sound barriers alone existino or future hiohwavs in thn
City. the City will encouraoe VDOT to use aoorooriate trees instead.
Community Involvement
TP A4 ,.~
TP A~=(~
TP A6~7.
Utilize a standing volunteer committee to advise staff on a continuing basis (3 to 5 people
meeting twice a year).
Involve the community through neighborhood planting and other activities.
Utilize grassroots support to gain higher funding (at local and state levels).
4
Draft 3/2d/o3 ~-,'.2:7:~,3, ~
TP AT-:~ Encourage community groups such as Valley Beautiful to support the plan and set
implementation of it as their first priority. Consider asking volunteer groups to monitor the
health of significant forested areas.
Funding and Planting
TP AS;~_ Obtain additional tree planting funds in the City's general budget.
TP Ag~ 10, Solicit supplemental funding sources (example - Lynchburg used sponsors to landscape
a major traffic corridor).
TP A40. 11, Be proactive in searching out and developing relationships with potential sources of
funding.
TP A~% 12. Obtain grants (work with Roanoke Valley Urban Forestry Council, Valley Beautiful, and
other groups).
TP A~'2~ 13. Include tree planting in Community Development Block Grant-funded projects such as
neighborhood revitalization.
TP A4.% 14, Establish a system for individuals to donate funds to plant trees on public land in honor or
memory of loved ones. Develop additional avenues for community donations.
B. PUBLIC TREE MANAGEMENT
OVERVIEW
POLICIES
PT Pl.
PT P2.
PT P3.
ACTIONS
Cooperation
PT Al.
PT A2.
Roanoke will protect trees on public land through continued effective
management, interdepartmental and interagency cooperation, revisions to the
public tree ordinance, and strategies to identify and protect key forested areas.
Cooperation. City departments, utilities, and other applicable entities will cooperate in
any activity affecting public trees in the City.
Management, Adequate and permanent funding will be provided to meet urban forestry
management needs (including public tree selection, protection, and maintenance).
Significant parcels of forested public land will be identified and evaluated. As appropriate,
methods of preserving priority forested land will be utilized.
Ordinances. The City's public tree ordinance will be revised in order to provide maximum
protection of public trees.
Provide input and assist in the development of the Streetscape Design Plan.
Participate in the City's Project Tracking System and obtain sign-off authority. Coordinate
with other City departments regarding any project that might affect trees.
PT A3.
Develop Construction/Tree Protection Standards.
PT A4.
Develop and implement uriC!t:,, co,mc~ny written tree trimming agreements with utility
companies.
PT A5.
Provide arboricultural guidance to local government agencies (including the School
Board, Roanoke Regional Airport, and Roanoke Redevelopment and Housing Authority).
Management
PT Ae.
Require that City projects follow rivedstream overlay requirements when adopted (see PL
A17).
PT A7.
Maintain City shade and ornamental trees on a routine basis using a cyclical
maintenance schedule.
PT Aa.
Conduct all arboricultural operations in compliance with the standards of the American
National Standards Institute.
PT Aa.
Determine relocation potential of trees on developed City sites.
PT AIO.
Identify and prioritize significant undisturbed forested areas on public land. Devise and
implement strategies for preservation of the priority areas, including conservation
easements.
PT All.
Establish a process for determining where new trees should be located in relation to
sidewalks.
PT A12.
Endeavor to net the CorDs of Enoineers to approve the olantino of trees alono thc,.
Roanoke River.
Ordinances
Develop a public tree ordinance using the International Society for Arboriculture model
and with consideration of costs associated with the ordinance.
PT A~14.
Revise title of current ordinance ("Vegetation and Trash") to more accurately reflect the
subject.
PT A4~,15 Include a comprehensive policy statement with goals.
PT A:k~l 6
Meet with the Roanoke Redevelopment and Housing Authority, the Roanoke Regional
Airport and the School Board to determine how best to extend the City's public tree
ordinance to include those properties.
PT Arl.6,-~Z Prohibit or limit use of invasive species.
Ensure that utility tree trimming guidelines include compliance with the standards of the
American National Standards Institute. These are technical standards DreDared bv th~.
National Arborist Association and aDnroved bv ANSI for use by the industry.
PT A48~ 19 Review the VDOT Trimming Standards and include applicable items.
PT A4~20 Establish street tree/sidewalk conflict reduction procedures.
6
Draft 3/20/03 ~2:~/g~ ~
PT A2.0,- 21
PT A2:1..: 22
Specify development/construction/excavation standards.
Regulate insect and disease control on private land to protect public good.
[C. TREES ON PRIVATE LAND
OVERVIEW
Using community-based incentives, the City will achieve the goal of having one
new tree planted on private land within ten years for every Roanoke resident
(94,911 citizens and 94,911 trees). In addition, new zoning ordinance revisions will
increase the number of trees preserved and the number of trees planted during the
development process.
POLICIES
PL Pl.
Community Awareness. Comprehensive educational programs on preserving, planting,
and/or maintaining trees will be available. This could include staff outreach (website, City
Magazine, speeches, etc), programs for schoolchildren, citizen seminars, workshops for
land developers on how to build without destroying trees, and training for tree trimmers.
PL P2.
Incentives. Public/private partnerships will provide incentives (such as Iow-cost trees) to
those participating in educational tree programs. Programs, such as tax credits for tree
planting, will be established.
PL P3.
Standards. City staff will work with land developers in identifying trees that should be
preserved. Information on how to best achieve this objective will be made available to
developers and others.
PL P4.
Regulations. The updated zoning ordinance will minimize environmental damage during
the development process. This could include requirements that parking lots have
generous tree canopy coverage, that existing trees on development sites are preserved
to the maximum extent possible, and that minimum tree canopy percentages are required
by zoning district, among other changes.
PL P5.
Preservation of Priority Land. Priority forested areas will be identified and methods of
conserving those areas will be utilized. This might include strategies such as
conservation zoning overlays, a land purchase program, or conservation easements,
among others.
PL P6.
Native Species. Where possible and appropriate, trees of native species will be planted
instead of non-native trees.
ACTIONS
Community Awareness
PLA1.
Provide homeowner education on tree preservation, planting, and maintenance (use
videos, City Magazine, RV'I'V, website, etc.)
PL A2..
Educate students about trees. This could include free seedlings to plant at home, peat
pot give-a-ways, "My Family Planted A Tree" static car decals, teacher training, inclusion
of tree issues in the SOLs, etc. Tie this in with existing annual Arbor Day ceremonies at
schools.
7
PL A3.
PL A4.
PL A5.
PL A6.
Incentives
PL A7.
PL A8.
PL A9.
PL Al0.
Standards
PL All.
Regulations
PL A12.
PL A13.
PL A14.
PL A15.
PL A16.
PL Al?.
PL A18.
Provide list of certified arborists to the public on website and/or by request.
Encourage uncertified tree workers to take advantage of training opportunities.
Include tree topics in "Citizen University."
Network with major private property owners in the City, including but not limited to Norfolk
Southern, Carillon, and Downtown Roanoke, Inc. (as a representative of downtown
business owners) to share information and collaborate in an effort to ultimately improve
tree maintenance practices and procedures.
Give those who complete homeowner education (PL Al) certificates for reduced-price
trees. Establish other incentives such as tax credits for tree planting.
Encourage nurseries to reduce the price of trees on a City list of "best trees to plant" and
include maintenance information with these trees.
Obtain grant funding for a wide scale publicity/education effort. Consider giving a
"Shining Star" or other award for significant tree planting achievements.
Evaluate the feasibility of adopting land use value taxation for agriculture, horticulture,
forest use, and open space as described in section 58.1-3230 of the Code of Virginia.
Coordinate with existing agricultural/forestal districts.
Have City staff person available to meet private developers on-site to identify trees that
should be preserved (and provide written information on how to preserve them). All
comprehensive site development plan applicants will receive a list of trees most
appropriate for the area.
Identify and prioritize significant undisturbed forested areas on private land. Use
strategies (conservation easements, zoning ordinance revisions, etc.) for preservation of
key parcels.
During zoning ordinance revision, compare existing regulations to those of other localities
in the Roanoke Valley and to the list of benchmark communities.
Include provisions in the revised zoning ordinance to help preserve trees during
development.
Include stronger tree canopy requirements for parking lots (such as a 40% minimum tree
canopy at maturity) in the zoning ordinance revision.
In the zoning ordinance revision, evaluate the potential use of tree canopy banks and
minimum tree canopy regulations allowed by the state enabling legislation.
Adopt a zoning ordinance overlay requiring riparian buffers along streams and the
Roanoke River to protect water quality and the fish/wildlife habitat.
Include provisions in the revised zoning ordinance to require use of native species trees
where possible and appropriate.
Draft 3120103
PL A19.
Evaluate the need for and feasibility of adopting a heritage tree ordinance (includes
identifying significant individual trees within the City limits for protection).
PL A20.
Include soecific reouirements in the zonino ordinance for reforestation on denuded
Part III: Roanoke's Urban Forest
Tree Cover in the City of Roanoke
Two reports have been published in recent years by American Forests with assistance from Roanoke
Valley governments, Virginia Polytechnic Institute and State University, the U.S. Forest Service, and the
Virginia Department of Forestry. The reports provide detailed statistics and Geographic Information
System (GIS) maps on existing tree cover in Roanoke. Satellite imagery, aerial photography, and ground
inventory techniques were used to collect the data needed for analysis. Scientists have determined that a
40% tree canopy is the minimum amount needed to maintain a healthy environment.
The 1998 report provides statistics for the Roanoke Valley as a whole, showing a decrease in tree canopy
from 40% to 35% between 1973 and 1997. The second report was released in 2002 and used enhanced
imagery techniques to analyze the 1997 data for individual communities in the Roanoke Valley. It
indicates that the City of Roanoke's tree canopy has dropped to 32%,
Summary Statistics for the City of Roanoke
Indicator Statistic
Acres of Land in City 27,471
% Trees 32%
% Impervious Surfaces 36%
% Open Space 32%
source: American Forests, Urban
Ecosystem Analysis: Roanoke, VA, 2002
Most of the impervious surfaces are located downtown and in major commercial or industrial corridors. As
expected, residential areas in Roanoke contain the lowest percentage of impervious surfaces and the
highest percentage of tree cover and open space. (The study placed open space in the same category as
the land adjacent to it.)
Land Cover Statistics for the City of Roanoke
Percent of Ci~
Type of Land Use Acres
Tree Impervious Open
Cover Surfaces Space
Commercial Areas 2,889 16% 64% 21%
Industrial Areas 6,102 18% 53% 28%
Residential Areas 18,570 39% 26% 34%
Note: Statistics may not total 100% due to rounding done by Amedcan Forests.
Source: American Forests, Urban Ecosystem Analysis: Roanoke, Virqinia. 2002
10
Park and Street Trees
The Roanoke Depadment of Parks and Recreation maintains City-owned trees on streets and in parks.
These trees are managed by Roanoke's urban forester (who is a certified arborist). He also oversees the
planting of new trees on City land (often to replace those lost to attrition) and helps educate citizens on
tree health. Other City departments call on the urban forester to help evaluate zoning permits or plans for
private developments or City projects where tree preservation or the planting of new trees is important.
Public demand for service from the urban forestry office is significant. The office receives an average of
2000 citizen requests annually, including tree emergencies, pruning, removal, planting, spraying, roadside
tree trimming, alley tree trimming, stump removal, and other tree related issues. All work is performed on
City-owned trees and most work includes an element of public safety. Historically, a majority of tree
maintenance work has been performed on a request basis, which is more costly than routine
maintenance. A systematic tree maintenance program has been put into place this year in order to
transition away from the request-based program.
A recent increase in tree purchase price and a decrease in tree availability has made it much more
feasible for municipal governments to grow their own trees. A small City of Roanoke nursery was formed
in 1990 and yields 50 trees each year, with the potential to provide additional trees in future years. The
annual budget usually provides funds for approximately 150 street and park trees to be purchased
wholesale and planted by City crews (for a total of 200 trees planted per year). Grants or funds from
Roanoke's Capital Maintenance and Equipment Replacement Program (CMERP) are used when
available. The City typically removes approximately 400 trees a year due to disease or damage.
Therefore, without additional funds, a serious net tree loss occurs each year.
Tree Inventory
The City currently has inventory data on 15,664 shade and ornamental trees on streets and in parks. The
City inventory includes 95% of its street trees and 68% of its park trees, and the process of inventorying
the remainder of the trees is continuing. It is estimated that the City's shade and ornamental trees include
12,000 street trees and 5,000 park trees. The graph below shows these trees by genus and Appendix E
lists the trees by genus and species and by common name. The City has 158 types of shade and
ornamental trees in its parks and on its streets.
Trees by Genus
Quercus
8%
Pyrus
8% ~
Prunus
3%
Ulmus
3% ~ Other
Tilia ~ ~, 13%
2% ~.
Platanus
3%
Pinus
2%
Fraxinus
2%
Cornus
9%
Acer
47%
Source: Tree Inventory, City of Roanoke
11
Draft 3/20/03:1./.2;703 ~
The inventory does not include public trees in non-maintained areas. Examples of trees not included are
trees in wooded areas along roadsides and trees in forested areas. Such trees are not included in the
inventory because of differing maintenance and replacement requirements. Landscape (i.e., shade and
ornamental) trees require vastly greater maintenance than forest trees. Also, forest trees reproduce
independently without human intervention, whereas landscape trees do not. Of the total 8,786 acres of
tree canopy, forested areas comprise an estimated 3,700 acres, or 42%.
The population of public trees is composed of the very old and the very young and lacks a healthy middle-
aged tree population. The old street trees (35 to 70 years old) are in decline and require significant
maintenance. They provide shade and environmental benefits but also pose the greatest risk to the
public. Very young trees (5 to 15 years old) are generally healthy, but require a lot of pruning and other
maintenance. They also provide the least shade and environmental benefits. The middle-aged trees,
those planted 15 to 35 years ago, are very few in number and are composed of some problematic
species such as the Bradford Pear. Typically, it is the middle-aged trees that offer the greatest benefit
while requiring minimal maintenance.
StreetTrees
Street trees are planted on City rights-of-way in non-suburban areas. The Vision 2001-2020 Plan
describes the following neighborhoods and areas in Roanoke where street trees are usually located. For
the purposes of this plan, these areas are referred to as "street tree areas."
Downtown
Mix of retail, office, residential, and light industrial uses
Downtown Neiqhborhoods (example - Belmont. Gainsboro. and Old Southwest)
o Adjacent to downtown
o Small lots (approximately 5000 square feet)
o Grid of narrow, tree-lined streets
o Developed between the 1890s and 1920s
Traditional
Ne_~_~g.hborhoods (example - Raleigh
Medium sized lots (5000 to 7000 square feet)
Grid of narrow, tree-lined streets
Developed between 1920s and 1940s
Developed as the streetcar system expanded outward from downtown
The average lifespan of urban trees is 32 years, although downtown trees live an average of only 10
years. Tree coverage in these "street tree areas" varies somewhat due to the age and condition of the
trees, requiring in-fill planting in some places. For example, the urban forester recently worked with a
northwest Roanoke neighborhood group to plant street trees using an Urban and Community Forestry
Grant from the Virginia Department of Forestry.
The Vision 2001-2020 Plan describes suburban neighborhoods as follows. These neighborhoods typically
do not have City-maintained street trees. Greater Deyerle is an example of a suburban neighborhood.
1. Large lots (greater than 7000 square feet)
2. Variety of housing sizes and styles
3. Deep front setbacks
4. Wide curvilinear streets
5. Prominent driveways and garages
6. Developed after WWll
7. Developed as dependency on automobiles increased
12
Park Trees
The City maintains an estimated 5000 shade and ornamental trees in its 68 parks. Appendix B describes
the role of urban forestry as noted in the Strate,qic Business Plan for Parks and Recreation and the
Comprehensive Parks and Recreation Master Plan, Individual plans for parks are prepared by the parks
planner on a regular basis.
Streetscapes
The Roanoke Department of Public Works is leading a team of City staff in preparing a Streetscape
Desi,qn Plan. The plan will identify major roads in need of streetscape improvements, which can include
trees, other plantings, and streetlights, among other enhancements. In addition, improvements to high
priority gateways (entrances to the City) will be planned. Urban forestry staff serves on the staff advisory
group for the Streetscape Desiqn Plan in order to ensure coordination with that plan and the Urban
Forestry Plan.
Other Public Trees
Public trees are also located on the grounds of the Roanoke Redevelopment and Housing Authority,
Roanoke Regional Airport, and Schools, in addition to state and federal public properties. These parties
are included in the planning process by way of letters inviting input and requesting information on their
tree canopy. City departments, such as public works, libraries, fire, economic development, and utilities,
are asked to help increase tree canopy whenever possible on the land they manage. These departments,
which already work with the urban forester, are asked to continue to work closely with him. Appendix D
includes a list of contacted parties. Interaction with these agencies and departments will continue in a
cooperative manner as the plan is implemented.
13
Draft 3/20/03 1~27/D~, ~
Part IV: Introduction to
Recommendations/Implementation
This matrix applies to overall tree canopy recommendations. It and the matrices in the next three sections
(which relate to the plan's three themes) suggest participants and time frames. Three categories of
participants responsible for implementing the plan are shown. Where local government is shown as a
participant, a lead department has been assigned which will be responsible for effectively utilizing the
participation of other groups noted for that action statement (and/or additional groups that choose to
become involved).
Action TP A4 calls for establishing a standing advisory committee of 3 to 5 members to advise staff on a
continuing basis by meeting twice a year. This advisory committee could be especially helpful in providing
advice on how to initiate the recommended actions where business and neighborhood/nonprofit groups
will be involved. Such public/private partnerships help ensure that Roanoke's urban forest is a key
element in the life of the City and its residents.
TREE CANOPY GOAL Participants Time Frame
OVERVIEW: Roanoke will take action in order to achieve an
average tree canopy of 40% within ten years.
o
ACTIONS z
TC Al. Increase the number of trees in Roanoke by 188,488' over
the next 10 years through implementation of the actions
recommended in this study. (*These would be shade trees, each of
which will have at least a 30 foot wide canopy at maturi~. The number of
trees would be adjusted when la.er or smaller trees are planted instead.
The 188,488 figure includes 6,250 re~mmended street and pa~ trees.)
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R. Others Involved - Civic C, Comm, Eng, ED, E/EM, Fire,
H&NS, Lib, PB&D, Police, PW, and UtiL
TC ~. Once the Urban Forest~ Plan is adopted as an element of
Vision 2001-2020, each C~ty depadment ..........
~~at~an= ~n ~tc ~
recommendations in its prelect desian olans. NPDES. work plans,
business plans, and all other plans/repeals as applicable (including,
but not limited to, stormwater management, neighborhood plans,
road plans, road widening plans, and plans for placing utility lines
underground).
* Details on Padicipation of Local Gov't (City Depa~ments):
Lead - P&R. Others Involved - Civic C, Comm, Eng, ED, E/EM, Fire,
H&NS, Lib, PB&D, Police, PW, Tach, and Util.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En.q = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech= Technology; and Util = Utilities.
14
Draft 3/20/03 ~,,'2.:~10;~ ~
Part V: Tree Planting on Public Land
Recommendations/Implementation
In Roanoke's 1928 Comprehensive Plan, the
importance of planting street trees was
emphasized, as it is in the Vision 2001-2020 Plan.
The latter includes specific information that was
useful to the task force as it analyzed public tree
planting. The task force also prepared policies and
recommended actions to increase public tree
canopy as shown in the matrix for this section.
'A program of street tree
planting should be established
and put into operation.'
Source: John Nolen, Comvrehensive Plato
Roanoke. Virginia, 1928, p. 32
The map included in the Vision 2001-2020 poster indicates streetscape improvements recommended for
certain roads. These include 1-581; Routes 460, 220, and 221; and heavily traveled roads such as
Brambleton Avenue, Williamson Road, Shenandoah Avenue, and 10th Street; among others. In addition
to trees, streetscape improvements can include such things as signage, lighting, and other plant
materials. The map also highlights gateways and the proposed Village Centers, a concept which would
include streetscape improvements.
Other information considered by the task force included a map prepared by the urban forestry staff
showing areas where street trees are typically planted and maintained. The areas include downtown,
neighborhoods near downtown, and traditional neighborhoods, but not suburban style neighborhoods.
The need for this policy was confirmed by the American Forests' map of impervious surface and tree
canopy in the City, showing that it is the older non-suburban streets that need more trees, while the
suburban sections of the City already have more trees. (See Pad III for a more detailed description.)
Policies and Actions
The task force prepared policies and action recommendations for each of the three themes of this report.
The public tree planting policies highlight the need to reverse the public tree "annual net loss" trend.
Sections of public parks and lands, traffic corridors, gateways, and City streets need more trees, and
existing trees need to be maintained. In-fill planting should be done in areas with maintained
streetscapes.
It is important that other public entities that own land within the City limits be involved in tree planting. This
includes the School Board, Roanoke Regional Airport, and Roanoke Redevelopment and Housing
Authority. Urban forestry staff will work with these entities and any interested managers of state and
federal land to evaluate tree planting opportunities and set planting priorities.
It is recommended that a standing volunteer committee be set up to advise staff on a continuing basis
(perhaps 3 to 5 people meeting twice a year). The community in general should be involved in tree
planting activities, and grassroots support should be utilized to gain higher funding at local and state
levels. The task force recognizes the need for sufficient funding to plant trees through public/private
partnerships, grants, and inclusion in the annual City budget. A key recommendation is the establishment
of a system for individuals to donate funds to plant trees on public land in honor or memory of loved ones.
In summary, the goal for Parks and Recreation is to plant a total of 8,250 shade trees on City streets and
in City parks over the next ten years as its share of the total tree planting needed to increase the overall
tree canopy from 32% to 40%. This figure includes the 2,000 trees the City already plants over a ten year
period. Some of the trees would be replacements for damaged or diseased trees. The Other City
departments and public entities will be encouraged to make tree planting a budgetary priority also.
15
Draft 3/20/03 .I¥.27¥93
~ Participants Time Frame
Tree Planting on Public Land
OVERVIEW: Parks and Recreation will utilize a variety of
funding sources to plant an additional 6,250 shade trees (above
and beyond the 2, 000 usually planted) on City streets and in City
parks over the next ten years as its share of the tree planting
effort needed to increase Roanoke 's tree canopy from 32% to o ca
40%, Other City departments and public entities will be z
encouraged to make tree planting a budgetary priority also.
ACTIONS
Identification/Prioritization
TP Al. Identify and prioritize areas of City-owned land where trees
need to be planted.
O ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Civic C, Eng, ED, E/EM, Fire, H&NS
Lib, PB&D, Police, PW, and Util.
TP A2. Meet with other elements of government, including the
Roanoke Redevelopment and Housing Authority, Roanoke Regional
Airport, School Board, Public Works, Utilities and the alike, along with
elements of the state and federal government who likewise control
lands with the City limits, to determine tree planting opportunities and
to prioritize identified areas, considering cost and resulting impact. ~ ·
See Appendix D for list of parties contacted. The imoact on
alternative transportation will be considered in Drioritizina streets and
corridors on which street trees are elanted.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others involved - Civic C, Eng, ED, E/EM, Fire, H&NS,
Lib, PB&D, Police, PW, and UtiL
TP A3. Prepare detailed tree planting plans for priority areas,
including tree distribution issues. ~ · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others involved - will vary with location.
TP A4. Should VDOT Droeose the use of sound barriers alonn
existine or future hiehwavs in the City. the City will encouraoe VDOT
to use aDDroariate trees instead. ~_~ · · · ·
*Details on Participation of Local Gov't (Citv Deeartments~:
Lead - PW. Others Involved - P&R.
Key to City Department Abbreviations:
Civic C = Civic Center; Camm = Office of Communications; Enq = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; ~"NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Util = Utilities.
16
Draft 3/20103
~ ~ Participants Time Frame
Tree Planting on Public Land
ACTIONS o "n
Community Involvement
TP A4,~ Utilize a standing volunteer committee to advise staff on a
continuing basis (3 to 5 people meeting ~ice a year).
* Details on Padicipation of Local Gov't (Ci~ Depadments):
Lead - P&R.
TP A~ Involve the community through neighborhood planting and
other activities.
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R. Others Involved - Comm and H&NS.
~ Utilize grassroots suppo~ to gain higher funding (at local
and state levels).
* (Local gov't padicipates only if requested by Adviso~ Committee)
TP A~ Encourage community groups such as Valley Beautiful to
suppod the plan and set implementation of it as their first priori~.
Consider asking volunteer groups to monitor the health of significant
forested areas.
* (Local gov't pa~icipates only if requested by Adviso~ Committee)
Funding and Planting
TP A~ Obtain additional tree planting funds in City's general
budget.
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R. Others Involved - Civic Center, Eng, ED, ~EM, Fire,
H&NS, Lib, Police, PW, and Util.
TP Ag.= 10. Solicit supplemental funding sources (example -
Lynchburg used sponsors to landscape a major traffic corridor).
*Details on Padicipation of Local Gov't (Ci~ Depadments):
Lead - P&R. Others Involved - PW.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications En.q = Engineering; ED = Economic
~ ~pment; E/EM = Env~ntal and Emergency Management;'Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Li._.~.b = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Uti.~l = Utilities.
17
Draft 3/20/03
~.~ Participants Time Frame
Tree Planting on Public Land
~CTION8 o aa .-~
TP A~.g~ 11, Be proactive Jn searching out and developing
relationships with potential sources of funding. [] [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
TP Arl.rk 12. Obtain grants (work with Roanoke Valley Urban Forestry
Council, Valley Beautiful, and other groups). I~ 171 [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - City grantwriting contractor.
TP A$2= 13. Include tree planting in Community Development Block
Grant-funded projects such as neighborhood revitalization. [] [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead ~ P&R. Others Involved - H&NS, PB&D, and PW.
TP A$3=. 14, Establish a system for individuals to donate funds to
plant trees on public land in honor or memory of loved ones. Develop
additional avenues for community donations. [] [] [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Marketing staff - to be determined.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En,q = Engineering; El) = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; .H&NS = Housing
and Neighborhood Services; LiD = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Uti~l = Utilities.
18
Draft 3/20/03 .~-,'.2 ~/,3~ ~
Part VI: Public Tree Management
Recommendations/Implementation
Part III of this plan describes how the City's urban forestry staff manages the City's public trees. The task
force has recommended actions for improving cooperation, management, and ordinances related to this
function of City government. Adequate and permanent funding is needed to implement the
recommendations noted in the matrix for this section.
The task force evaluated the City's current public tree ordinance regulating the planting and removal of
trees on public property. It was compared to ordinances in other localities and to the International Society
for Arboriculture model ordinance. Several opportunities for improvement were recommended.
The City's ordinance could be revised to establish guidelines for protection of public trees near
construction sites. At a minimum, the City could make it unlawful to excavate or lay- construct streets or
driveways within 10 feet of a public tree without written approval. In addition, the City could require that
public trees near other construction be protected by at least an eight foot square barrier.
Staff prepared a draft revision of the public tree ordinance for review by the task force. After the Urban
Forestry Plan is adopted and more information is collected, revision of the ordinance will continue. Costs
associated with ordinance changes will be considered during the revision.
The cooperation and involvement of all City
departments is key to successful use of this
plan. The public works ~
departments arq juct-~is one
examole of ~City departments involved with
public improvements, such as water and sewer
lines, that affect trees. A continuing system of
communication between those departments and
the urban forester is essential to prevention of
unnecessary damage to City trees.
Coordination with utilities and any other entities
having an effect on trees also is vital.
Tree Bordered Streams:
Advice from the City's 1928
Comprehensive Plan
"A clear running stream with grassy banks
tree bordered is a delight. Acquisition of land
along natural stream ways should be a
community duty."
Source:John Nolen, Comm~hensive Plan. Roanoke,
Virginig, 1928, page 36
Policies and Actions
The major recommendations related to cooperation include the urban forestry staff's continued
involvement with the Public Works Department's Streetsc~, participation in the City's
Project Tracking System, development of construction/tree protection standards, and utility company tree
trimming agreements. Staff also will provide arboricultural guidance to other local government agencies
(e.g., the School Board, Roanoke Regional Airport, and Roanoke Redevelopment and Housing Authority).
Management recommendations include continuation of a cyclical maintenance schedule and compliance
with the standards of the American National Standards Institute, etc. The identification of key forested
areas on public land and development of applicable preservation strategies are essential activities.
19
Draft 3/20/03 ~2-7/~g ~
PUBLIC TREE MANAGEMENT Participants Time Frame
OVERVIEW: Roanoke will protect trees on public land through
continued effective management, interdepartmental and
interagency cooperation, revisions to the public tree ordinance, 'J z
and strategies to identify and protect key forested areas.
ACTIONS
Cooperation
PT Al. Provide input and assist in the development of the
Streetscape Desi,qn Plan. ~1 ·
* Details on Participation of Local Gov't (City Departments):
Lead - PW. Others Involved - Eng, H&NS, P&R, and PB&D.
PT A2. Participate in the City's Project Tracking System and obtain
sign-off authority. Coordinate with other City departments regarding
any project that might affect trees. ~ [71 ~ · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - Tech. Others Involved - Civic C, Comm, Eng, ED, E/EM, Fire,
H&NS, Lib, P&R, PB&D, Police, PW, and Util.
PT A3. Develop Construction/Tree Protection Standards.
* Details on Participation of Local Gov't (City Departments)
Lead - P&R. Others Involved - PB&D, PW, and Util.
PT A4. Develop and implement utJ!!t¥ company written tree trimming
agreements with ufilitv companies.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A5. Provide arboricultural guidance to local government
agencies (including the School Board, Roanoke Regional Airport,
and Roanoke Redevelopment and Housing Authority). D1 · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
Key to City Department Abbreviations:
Civic C. = Civic Center; Comm = Office of Communications; En¢~ = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; ~"NS = Housing
and Neighborhood Services; Li__b = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Uti._.Jl = Utilities.
20
Draft 3/20/03 .~,/.2.:77~3 ~
, Participants Time Frame
PUBLIC TREE MANAGEMENT
ACTIONS o
Management
PT A~ Require that City projects follow rivedstmam overlay
requirements when adopted (see PL A17).
· · e e
· Details on Padicipation of Local Gov't (City Depadments):
Lead - PB&D. Others Involved - Eng, ED, E/EM, H&NS, P&R, PW,
and Util.
PT A7. Maintain Ci~ shade and ornamental trees on a routine basis
using a cyclical maintenance schedule.
· Details on Pa~icipation of Local Gov't (Ci~ Depa~ments):
Lead - P&R.
PT A8. Conduct all arboricultural operations in compliance with the
standards of the American National Standards Institute.
· Details on Pa~icipation of Local Gov't (City Depadments):
Lead - P&R.
PT A9. Determine relocation potential of trees on developed City
sites.
· Details on PaAicipation of Local Gov't (City Depadments):
Lead - P&R.
PT Al0. Identi~ and prioritize significant undisturbed forested areas
on pubiic land. Devise and implement strategies for prese~ation of
the priority areas, including conse~ation easements.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En,q = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; ~"NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Util = Utilities.
21
· , Participants Time Frame
PUBLIC TREE MANAGEMENT
ACTIONS o
z
Ord!ncncos
PT A12. Endeavor to (]et the Cores of Eneineers to aDomve the
elantine of trees alono the Roanoke River,
* Details on ParticiDation of Local Gov"t (Citv Deoartments):
PT A~ 13. Develop a public tree ordinance using the International
Society for Arboriculture model and with consideration of costs
associated with the ordinance. [] [;~ [] · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A-13~ 14, Revise title of current ordinance ("Vegetation and
Trash") to more accurately reflect the subject.
[] ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A-1-4.~ 15. Include a comprehensive policy statement with goals.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A-t~ 16. Meet with the Roanoke Redevelopment and Housing
Authority, the Roanoke Regional Airport and the School Board to
determine how best to extend the City's public tree ordinance to [;~ · ·
include those properties.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A~. 17. Prohibit or limit use of invasive species.
[] ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; Eng = Engineering; .ED = Economic
Development; E/EM. = Environmental and Emergency Management; Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Util = Utilities.
22
Draft
, Participants Time Frame
PUBLIC TREE MANAGEMENT "~
PT A~7~. 18. Ensure that utility tree trimming guidelines include
compliance with standards of American National Standards institute.
These are technical standards areDared bvthe National Arbori~t [] E;~ · ·
Association and aDoroved by ANSI for use bv the industrv.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A~,8~. 19. Review the VDOT Trimming Standards and include
applicable items.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PT A~19~ 20. Establish street tree/sidewalk conflict reduction
)rocedures. [] [] ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Eng and PW.
PT A2O, 21. Specify development/construction/excavation
standards. [] · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Eng, PB&D, PW, and Util.
PT A2~ 22. Regulate insect and disease control on private land to
protect public good. [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En,q = Engineering; ED = Economic
D---'~'~vel~pment; E/EM = Environmental and Emergency Management; 'Fire = Fire-EMS; .~-~"NS = Housing
and Neighborhood Services; Li__~b = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Uti~l = Utilities.
23
Draft 3/2o/o~ 142.~/93 ~
Part VII: l ecommendatlons/
Imp]ementatlon for Trees on Private Land
Community awareness, incentives, standards, and regulations can be used to increase tree planting and
preservation on private land. The landscaping section of the zoning ordinance was compared to that of
other localities by the task force to see where it differs and to identify regulations used elsewhere that
might be useful here.
Policies and Actions
The task force recommends that the following be addressed in the current zoning ordinance revision:
· Preservation of key parcels of forested land.
· Provisions to help preserve trees during development.
· Stronger tree canopy requirements for parking lots (such as a 40% minimum tree canopy at
maturity).
· A zoning overlay requiring riparian buffers along streams and the Roanoke River.
· Provisions to require use of native species trees where possible and appropriate.
· Potential use of tree canopy banks and minimum tree canopy requirements currently allowed by
the state enabling legislation.
In regard to the last item, the authority for Virginia localities to enact legislation for tree canopy banks
became effective July 1, 2002. Such regulations allow a portion of a development's tree canopy
requirements to be met with off-site planting or replacement of trees. Although the legislation is new to
Virginia, tree canopy banks have been used in other states. However, minimum tree canopy requirements
are not new in Virginia and have been used successfully for many years. They require a 10% minimum
tree canopy for business, commercial, industrial, and higher density residential areas. A 15% minimum
tree canopy is required in medium density residential and 20% minimum in Iow density residential.
Education and incentives for tree planting are highly valuable methods of increasing tree canopy on
private land. There are many examples of community awareness programs, tax incentives, and other tree
programs that could be put to use in Roanoke. Public/private partnerships, especially with nurseries and
corporate sponsors, or programs sponsored jointly with City schools might be possible.
It is important that the City staff continue to work with land developers in identifying trees that should be
preserved and in using sound methods of protecting trees during the construction process. Uncertified
tree workers should be encouraged to take advantage of training opportunities.
The community-based incentives and strategies in this plan will be combined into a campai,qn callinq for
every citizen of Roanoke to plant one tree within the next ten years. This will result in 94,911 additional
trees on private land, not counting the additional trees that wilt be planted by developers after the zoning
ordinance is revised.
24
TREES ON PRIVATE LAND Participants Time Frame
OVERVIEW: Using community-based incentives, the City will '>
achieve the goal of having one new tree planted on private land
°
within ten years for every Roanoke resident (94,911 citizens and
94,911 trees). In addition, new zoning ordinance revisions will o
increase the number of trees preserved and the number of trees
planted during the development process. .-~
z
ACTIONS
Community Awareness
PL Al. Provide homeowner education on tree preservation, planting,
and maintenance (use videos, City Magazine, RVTV, website, etc.) [] [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Corem, H&NS, and Lib.
PL A2. Educate students about trees. This could include free
seedlings to plant at home, peat pots give-a-ways, "My Family
Planted A Tree" static car decals, teacher training, inclusion of tree
~ssues in the SOLs, etc. Tie this in with existing annual Arbor Day [] [] · · · ·
ceremonies at schools.
Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - Comm, H&NS, and Lib.
PL A3. Provide list of certified arborists to the public on website
and/or by request. [] · · · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R.
PL A4. Encourage uncertified tree workers to take advantage of
training opportunities. [] · · · ·
* (Local gov't participates only if requested by Advisory Committee)
PL A5. Include tree topics in "Citizen University."
[] [] O ·
*Details on Participation of Local Gov't (City Departments):
Lead - H&NS. Others Involved - P&R and Comm.
Key to City Department Abbreviations:
Civic C = Civic Center; Corem = Office of Communications; En,q = Engineering; E._~D = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; P-'--W = Public Works; Tech = Technology; and Uti._.Jl = Utilities.
25
Draft 3120103
Participants Time Frame
TREES ON PRIVATE LAND
ACTIONS z ~
PL A6. Network with major private pmpedy owners in the Ci~,
including but not Jimited to Nodolk Southern, Carillon, and Downtown
Roanoke, Inc. (as a representative of downtown business ownem) to
share information and collaborate in an effod to ultimately improve ~ ~ ~
tree maintenance practices and procedures.
* Details on PadicipatJon of Local Gov't (City Depadments):
Lead - P&R.
Incentives
PL A7. Give those who complete homeowner education (PL Al)
cedificates for reduced-price trees. Establish other incentives such
as tax credits for tree planting. ~ ~ ~ ~ ~
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R.
PL A8. Encourage nurseries to reduce the price of trees on a Ci~
list of "best trees to plant" and include maintenance information with
these trees. ~ ~ · · ·
* (Local ~ov't padicipates only if requested by Adviso~ Committee)
PL A9. Obtain grant funding for a wide scale publiciyeducation
effod. Consider giving a "Shining Star" or other award for significant
tree pJantin~ achievements. ~ ~ ~ ~ ~ ~
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R. Others Involved - Comm.
PL Al0. Evaluate the feasibili~ of adopting land use value taxation
for agriculture, hodiculture, forest use, and open space as described
in section 58.1-3230 of the Code of Virginia. Coordinate with existing ~ ~
agricultural/forestal districts.
* Details on Padicipation of Local Gov't (City Depadments):
Lead - P&R. Others Involved - taxation & finance-related City depts.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En,q = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; police = Police; PW = Public Works; Tech = Technology; and Util = Utilities.
26
Draft 3/20/03 ~¢27¥03 ~
Participants Time Frame
TREES ON PRIVATE LAND
ACTIONS z r--
Standards
PL All. Have City staff person available to meet private developers
on-site to identify trees that should be preserved (and provide written
information on how to preserve them). All comprehensive site
development plan applicants will receive a list of trees most ~ · · · ·
appropriate for the area.
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - PB&D.
Regulations
PL A12. Identify and prioritize significant undisturbed forested areas
on private land. Use strategies (conservation easements, zoning
ordinance revisions, etc.) for preservation of key parcels. ~ · ·
* Details on Participation of Local Gov't (City Departments):
Lead - P&R. Others Involved - H&NS, and PB&D.
PL A13. During zoning ordinance revision, compare existing
regulations to those of other localities in the Roanoke Valley and to
the list of benchmark communities. [] ·
* Details on Participation of Local Gov't (City Departments):
Lead - PB&D. Others Involved - P&R.
PL A14. Include provisions in the revised zoning ordinance to help
3reserve trees during development. [] [~ ·
* Details on Participation of Local Gov't (City Departments):
Lead - PB&D. Others Involved - P&R.
PL A15. Include stronger tree canopy requirements for parking lots
(such as a 40% minimum tree canopy at maturity) in the zoning
ordinance revision. E~ [] ·
* Details on Participation of Local Gov't (City Departments):
Lead - PB&D. Others Involved - P&R.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En.q = Engineering; E._~_D = Economic
Development; E/EM = Environmental and Emergency Management; Fire = Fire-EMS; H&NS = Housing
and Neighborhood Services; Li._.~b = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Uti~l = Utilities.
27
Partic 3ants Time Frame
TREES ON PRIVATE LAND
ACTIONS ~'~'~z ~ -- ~ ~
PL A16. In the zoning ordinance revision, evaluate the potential use
of tree canopy banks and minimum tree canopy regulations allowed
by the state enabling legislation. ~ ·
· Details on Padicipation of Local Gov't (City DepaAments):
Lead - PB&D. Others Involved - P&R.
PL A17. Adopt a zoning ordinance overlay requiring riparian buffers
along streams and the Roanoke River to protect water quality and
the fish/wildlife habitat. ~ ~ ~
· Details on Padicipation of Local Gov't (City Depadments):
Lead - PB&D. Others Involved - E/EM, P&R, and Util.
PL AI~ Include provisions in the revised zoning ordinance to
require use of native species trees where possible and appropriate. ~ ~
· Details on Padicipation of Local Gov't (City Depadments):
Lead - PB&D. Others Involved - P&R.
PL A19. Evaluate need for and feasibility of adopting a heritage tree
ordinance (includes identi~ing significant individual trees within the
Cit~ limits for protection). ~ ~ ·
· Details on Padicipation of Local Gov't (Ci~ Depadments):
Lead - P&R. Others Involved - H&NS and PB&D.
PL ~0. Include specific reeuirements in the zonine ordinance for
reforestation on denuded SloDes. ~ ~
· Details on Padicioation of Local Gov't (Citv DeDadments):
Lead - PB&D. Others Involved - P&R.
Key to City Department Abbreviations:
Civic C = Civic Center; Comm = Office of Communications; En,q = Engineering; ED = Economic
Development; E/EM = Environmental and Emergency Management; Fire -- Fire-EMS; H&NS = Housing
and Neighborhood Services; Lib = Library; P&R = Parks and Recreation; PB&D = Planning, Building, and
Development; Police = Police; PW = Public Works; Tech = Technology; and Util = Utilities.
Note: PL A13 through PL A18~3J3~;~J,.~ include use of the consultant already under contract with the
Planning, Building, and Development Department for zoning ordinance revisions.
28
Appendix A:
Benefits Of Trees
EcoloRicalT Economic, and Aesthetic Benefits
In addition to mapping existing tree canopy in Roanoke, the American Forests Urban Ecosystem
Analysis: Roanoke, VA report emphasizes very specific benefits of Roanoke's tree cover for the City's
water and air. In addition, several other studies are quoted below to show how the benefits of trees have
been quantified elsewhere.
Specific Water and Air Quality Benefits in Roanoke
Trees reduce pollution and erosion from stormwater runoff by slowing it and by reducing its peak flow.
And trees improve air quality by filtering pollutants. This occurs during photosynthesis when carbon
dioxide is converted into oxygen and carbon is sequestered (i.e., absorbed) into the body of the tree.
The total stormwater retention capacity of Roanoke's
existing urban forest is more than 64 million cubic feet.
Without these trees, the cost of building the infrastructure
to handle the increase in stormwater runoff would be
approximately $128 million.
If the City had a 40% tree canoDv, it is estimated that this
number would be $160 million.
Urban forests help air quality by removing nitrogen dioxide, sulfur
dioxide, carbon monoxide, ozone, and particulate matter of 10
microns or less. Every year, the tree cover in Roanoke absorbs
more than 948,000 pounds of pollutants from the air, providing
an annual value of more than $2.3 million.
It is estimated that the annual savinos would be
$2.9 million if the City had a 40% tree canopy.
Additional Advantafies of Trees
An article in the National Arborist Association magazine Tree Care Industry (July 2002 issue, pages 36-
39) quotes some of the recent studies of tree benefits. Findings are described in the two items below:
Environment: In Modesto, California the benefits of the city's 90,000-plus trees exceeded management
cost by a factor of nearly two to one. The benefits include:
· Annual air pollution uptake
· Energy saving related to heating/cooling buildings
· Stormwater runoff reduction
$16 per tree
$10 per tree
$ 7 per tree
Safety: A University of Illinois study reported that buildings with high levels of vegetation had over 50%
fewer crimes in the vicinity. As the article reported, it was found "that a 'sense of safety' was associated
29
Draft 3120103.1.;27~);~ ~
with widely spaced, limbed-up trees with Iow plantings, in contrast with dense woods having shrubs or
underbrush of any kind."
Economy: In addition to the increased tourism that a healthy environment can bring to the community,
other economic advantages exist, such as higher resale values of homes. The following chart addresses
common misconceptions about the costs and benefits of preserving or planting trees on building sites.
Not every tree on every site can be saved, but various publications are available to help builders identity
and save trees where practical.
Perceptions and Realities about Trees and Development
PERCEPTIONS REALITIES
(FACTS, CHALLENGES, AND CASE STUDIES)
PERCEPTION: FACT: Minimizing clearing during the construction phase can reduce
earth movement and erosion and sediment control costs by up to
The preservation of trees during $5,000/acre. ¢)
construction is prohibitively
expensive. CHALLENGE: More complex grading strategies may be required to
preserve trees close to foundations and other structures.
PERCEPTION: CASE STUDY: A University of Georgia study found that large old
street trees were the most important indicator of community
People prefer large lawns to attractiveness. (2)
treed areas.
CASE STUDY: A South Carolina developer found that bare house
lots sold much faster after planting trees, with a $1,500 increase in
the selling price. (3)
PERCEPTION: FAC'~: It has been conservatively estimated that over $1.5 billion per
year is generated in tax revenue for communities in the U.S. due to
The additional costs of the value of privately owned trees on residential property.
conserving trees outweigh the
benefits. CASE STUDY: The resale value of a home may be enhanced by as
much as 15% with landscaping. (5)
CASE STUDY: Landscaping has a 100 to 200% recovery value
when selling a home. (6)
Source: Center for Watershed Protection, Better Site Des ,qn A Handbook for ChanR nq Development
Rules in Your Community, 1998, (page 146, 152-3). ' '
Notes: (~) Delaware Dept. of Natural Resources and Environmental Conservation, Conservation Des Rn
for Stormwater Manaqement, 1997. (2) Coder Dr. Klm D., Un versify of Georgia Cooperative Extension
Service, Identified Benefits of Community Trees and Forests, 1996. (~) National Arbor Day Foundation,
Placing a Value on Trees, 1996. ("~ USDA as cited by the National Arbor Day Foundation, Placinq a Value
on Trees, 1996. (~) American Nursery and Landscape Association, as cited in the "Laurel Creek Nursery
Newsletter," 1997. (6) Laurel Creek Nursery, "Laurel Creek Nursery Newsletter," 1997.
30
An increase in tree canopy in the City can improve fish and wildlife habitats, thereby making the City more
attractive for eco-tourists interested in watching birds and wildlife.
Alternative TransPortation: Trees calm traffic and create an atmosDhere that is more conducive tn
alternative transoortafion such as bicvclino and walkino.
Community Appearance: In a Planning Advisory Report (Number 466, page 9), the American Planning
Association comments that the aesthetic benefits of trees come about because they:
· Help to break up the hard edges of buildings and walls,
· Unify diverse architectural elements,
· Create delightful formal patterns along streets, and
· Improve the appearance of an entire community.
Summary - The Top Ten Tree Benefit-~
The following* is a list of the major benefits of trees, along with quotes from the Vision 2001-2020 Plan
emphasizing what trees mean to Roanokers and the City's environment and quality of life.
TREES:
Provide oxygen. A large tree can provide
the oxygen requirements for four people. Trees
clean the air bv absorbino odors and DoIlution.
2. Make streets and neiohborhoods more livable
Conserve energy by shading and cooling
buildings, and by breaking up urban heat islands,
thereby reducing the need for air conditioning.
Reduce water runoff and soil erosion by breaking
rainfall and holding soil.
5. Provide canopy to improve fish and wildlife habitat.
Transform barren areas and provide buffers
from harsh urban landscapes.
Increase property values end ~ ....... ~-, ,~; ....
Add unity, identity, landmarks, and pride to the
community.
9. Reduce glare and absorb noise, dust, and heat.
10.
Increase the number of tourists visiting the
community.
Vision 2001-2020
Plan:
Tree Canopy Benefits
Explained
"Trees and plants in
general improve the
air quality by
converting carbon
dioxide into oxygen.
"Maintaining and
increasing the City's
tree canopy will have
a beneficial im_p_~ on
air quality, storm
water control, noise
levels, temperature,
and visual
appearance."
Source: Roanoke City, Vision
2001-2020, 2001, page 44
(emphasis added)
*Source: Tree People, The Simple Act of Plant n,q a Tre~,,
as quoted in the Georqia Model Urban Forest Book, page 9
31
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Appendix B:
Re tedPlans
This section describes the City plans that relate to urban forestry, along with regional plans that address
the topic also. Roanoke has a long and rich history of planning for the betterment of the community. From
Roanoke's first comprehensive plan in 1907 to the most recent one adopted in 2001, City leaders have
recognized the importance of our natural resources.
Vision 2001-2020
The City's most recent plan, Vision 2001-2020, clearly shows the importance the City places on tree
canopy.
Vision 2001-2020 Plan
"Trees and other vegetation represent both an environmental
resource and an important landscape feature in the quality of life
in the Gity...Additlonal initiatives could include a tree replacement
policy when trees must be removed for site development. Regional
efforts to preserve trees in the Valley would he beneficial to the
entire community. '
Source: Roanoke City, Vision 2001-2020, 2001, page 48 (emphasis added)
Pages 93-94 of the plan recommend that street design principles be developed. These are described as
follows: "Street design principles address the design of new and existing streets and are intended to
provide guidance for improvements. These principles are based on discussions of the case studies and
research of design practices." Design elements that relate to trees include:
(a) Automobile
· Arterial road designs should encourage tree-lined urban boulevards...
(b) Pedestrians
Sidewalks should be provided on both sides of urban residential, urban collector, downtown and
arterial streets....Sidewalks should be separated from vehicle travel lanes by street trees and on-
street parking.
(c) Trees, Signs, and Lighting
Trees are an essential element of the streetscape and should be planted along all non-suburban
streets. Wherever possible, trees should be planted so that they create a canopy over the
roadway.
· Center medians planted with trees should be used on major arterials.
32
Planting strips, the area between a curb and a sidewalk, should be used to accommodate street
trees. They should be provided on all urban residential access streets, neighborhood collectors,
and most arterials.
Plan Implementation
The Vision 2001-2020 Plan's chapter on Implementation lists strategies of interest to the urban forestry
task force, such as those below. The urban forestry staff will work with the Department of Planning,
Building, and Development as these strategies are implemented, especially in relation to similar action
strategies of the Urban Forestry Plan.
NH A16.
Adopt design and performance standards for neighborhood streets, sidewalks and tree
canopies. (Activity begins - within 5 years)
EC Al4.
Plant natural vegetation, preferably indigenous plant species, on land adjacent to the
Roanoke River. (Activity begins - 6 to 10 years)
EC A20.
Establish tree canopy goaJs that include standards for preservation and planting of trees
based on zoning district and density. (Activity begins - within 5 years)
IN A4.
Expand the urban forestry program to increase the number of street trees planted and
replaced. (Activity begins - within 5 years)
Strategic Business Plan, Parks and Recreation
The Roanoke Department of Parks and Recreation (which includes the urban forestry staff) published its
Strate.qic Business Plan in spring 2002. It covers fiscal years 2002-2007 and involves urban forestry as
follows:
Expectations
· Fair distribution of parks, greenways, athletic facilities, open green space, and a well maintained
tree canopy
Trends
· Protection of tree canopy
Opportunities
· Partnerships, grants, and business alliances
· Volunteer programs such as Adopt-A-Spot, Adopt-A-Park, facilities and program opportunities
· Community Feedback -- creation of a permanent Parks and Recreation Advisory Board, Urban
Forestry Task Force, youth, senior and special needs advisory groups
Urban Forestry
· Improving maintenance levels and increasing the number of trees planted each year must occur
to address community concerns
33
Draft 3120103 ~.~l~ ~
Comprehensive Parks and Recreation Master Plan
The Comprehensive Parks and Recreation Master Plan for Roanoke was completed in May 2000. The
following action strategies are included in the plan:
Action Strategy 2: Distribute Resoumes Equitably
(A.2) The City should create a land bank for parks.
Action Strate,qy 4: Market Parks and Recreation Services
(E) Business Partnerships -- Parks and Recreation should utilize ten to twelve
community or business partnerships per year.
(F) Adopt-a-Park -- Parks and Recreation should aggressively market at least ten
Adopt-a-Park and 501(C)3 programs (e.g. Friends of the Park) per year.
Action Strateqy 5: Improve Maintenance
(F) Alternative Funding -- Parks and Recreation should develop all possible
alternative/creative funding strategies for augmenting maintenance efforts (volunteer
programs, grants, sponsorships, etc.)
Action Stratecly 7: Enhance Stewardship
(B) Parks and Recreation should create a full time "Forestry Supervision and Staff
Training Specialist" position.
(C.4) Develop environmental education programs in partnership with schools, pre-
schools, and other agencies and corporations.
Carvins Cove Land Use Plan
Developed in January 2000, this plan concerns the City's water reservoir located in Roanoke County. It
recommends that the City take certain actions to protect water quality, make some Iow-impact
recreational improvements, and provide user maps. Watershed planning between the City and the
counties of Roanoke and Botetourt is important for water quality in Carvins Cove and the tributaries
flowing into it.
Outlook Roanoke Update
The Outlook Roanoke Update was adopted by City Council in May 2002 as an element of Vision 2001-
2020. It was prepared by Downtown Roanoke, Inc., a group representing downtown property owners. The
plan contains streetscape recommendations for downtown Roanoke that can be coordinated with tree-
related City projects.
34
REGIONAL STUDIES
Roanoke River Corridor Study
This study was prepared in phases in the early 1990s and covers the Roanoke River from its headwaters
in Montgomery County through the Roanoke Valley to Smith Mountain Lake. The regional commissions
and localities within the study area prepared the study, with the Roanoke Valley-Alleghany Regional
Commission in Roanoke serving as the coordinating agency.
The final product in the series of Roanoke River studies was The Roanoke River Corridor: Manaqinq a
Strateqic Resource (1993). It recommends adoption of a model river overlay zone. The model was
prepared to address several areas of concern, including development of inappropriate uses in the
floodplain, stream bank destabilization, absence of best management practice implementation, and loss
of riparian habitat.
The model included in the study can be adapted as necessary by localities to address differing urban and
rural issues. Optional elements to be considered are setbacks, vegetative buffers, agricultural buffer area
requirements, erosion and sediment control, and use restrictions. The model overlay zone was adopted
by Roanoke County (with slight amendments), and several of the other participating localities have
considered but not adopted it.
Roanoke Valley Open Space Study
This study, prepared by the Roanoke Valley-Alleghany Regional Commission in 1999, explains open
space planning options and includes maps of land ownership, elevation, slopes, and floodplains in the
Roanoke Valley. In selecting specific sites that should be preserved, the study recommends that the
vulnerability of the sites be evaluated as follows. Forested areas and floodplains, among others, are
examples of sites that could be evaluated by the following criteria.
Look at the following factors to decide if the special resource on the site would be harmed during
the development process.
How significant (i.e., special, important, rare, etc.) is the resource compared to others in
the locality?
Is the resource sensitive (i.e., easily harmed)?
Has it been designated as significant in an adopted plan?
Is there more than one type of significant resource on the site?
2. Examine factors related to public or private ownership of the site.
Is the site already public land that is well protected (such as the Blue Ridge Parkway or
Appalachian Trail)?
What are the intentions of the property owner? (This is easier to determine for public
land.)
Is it protected by a conservation easement or use-value taxation?
Determine if there are conditions present that increase the likelihood that the site will be
developed,
Is it in a "popular" location (near schools or attractive subdivisions, etc.)?
Is there development pressure in the locality that would make previously unattractive
sites desirable (i.e., once the "best" site are gone, building on other sites such as steep
slopes no longer seems as cost-prohibitive)?
Does the site already have the necessary zoning and do water, sewer, and roads already
serve it?
35
An examination of the cost and benefit of purchasing, preserving, and/or managing each special site
should be conducted also, and the locality needs to decide if it has the funds and staff to manage the site.
In determining benefits, it is noted that preservation of some sites, such as floodplains, could serve more
than one purposes - for example, stormwater management and greenways.
Proiect Impact - Roanoke Valley
From 1997 through 2001, the cities of Roanoke and Salem, the county of Roanoke, and the town of
Vinton participated in Project Impact, a national disaster mitigation program. The Federal Emergency
Management Agency created Project Impact to encourage communities to design and implement disaster
mitigation programs and strategies. The primary threats in this region, flooding and wildfires, were studied
in depth in the Project Impact report entitled Hazard Mitiqation ThrouRh Land Use Planning: An Analysis
of Floodinq and Wildfire Hazard in the Roanoke Valley, Marsh Wift Associates (October 2001).
Several of the recommended strategies for flood reduction rely on trees and other vegetation in order to
prevent erosion and slow stormwater runoff. For example:
Encourac~e and promote creative stormwater practices - As an example, Low Impact
Development (LID) involves retention of vegetation on-site in order to slow stormwater runoff and
allow more rainfall to sink into the groundwater.
Establish standards to manaqe steep slope development - Stormwater runs more swiftly off a
steep slope that has been cleared of trees and other vegetation. These areas also are more
susceptible to land erosion.
Require riparian buffers - Riparian buffers (trees and other vegetation along streams) help filter
out pollutants in stormwater runoff, thereby contributing to improved water quality. For example,
the Virginia Riparian Forest Buffer Panel recommends at least a 65 to 100 foot wide forested
buffer.
Implement the Roanoke River Corridor Overlay Plan - The model overlay includes regulations to
limit land disturbance and establish a 50 to 100 foot wide vegetated buffer along the Roanoke
River.
Adopt zoninq and tax incentives to compensate owners for development riqhts - Examples are
cluster housing, conservation easements, and purchase of significant sites (including forested
areas) for preservation.
Wildfire prevention recommendations are included in the study also, along with a map of flood and wildfire
hazard areas for the Roanoke Valley. Tips for protecting homes from wildfire are included on the map:
Create an area that you can defend around your home. In this area, use Iow growing plants and
those that have a high moisture and Iow resin content. All plants are flammable, but some burn
more easily than others.
· Survey the area within 30 feet of your home. Remove pine straw mulch, woodpiles, and other
flammable materials and trim trees so that no branches are close to your roof.
· Create firebreaks around your home. Plant in "islands" and use walkways and well maintained
tun~ grass.
36
Appendix C:
Total Tree Canop! Needs
The common thread among the policies and actions in this plan is the need to increase the tree canopy in
Roanoke from the current 32% to 40%. The current and recommended tree canopy figures in this study
are from the 2002 American Forests report entitled Urban Ecosystem Analysis: Roanoke, Vir,qinia. (See
Part III for more information.) The statistics in that repod have been used to prepare the following chart,
which shows that an additional 188,488 public and private trees need to be planted over the next 10
years to meet the 40% overall tree canopy needed for a healthy community.
Specific recommendations for bringing about the needed change are described in this plan. Increased
public tree planting, better public tree protection, and education/incentives to get homeowners to plant
trees are all part of the plan. The City staff can help increase tree canopy by sharing expertise with
developers and coordinating activities within City departments and others. Recommendations for changes
in the landscaping requirements will be addressed during the City's zoning ordinance revision.
The primary goal of the plan is to increase the City's tree canopy to the 40% needed for a healthy
community and a high quality of life.
i ree ~ano ~¥ Pleeos
Additional Tree
Canopy Needed to
Current Tree Meet 40% Goal
Tree Canopy
Type of Total Canopy Goal (assuming shade
Area Acres trees are planted for
maximum canopy*)
Acres Percent Acres Percent Acres Trees*
Commercial 2,889 462 16% 577 20% 115 5,635
Industrial 6,012 1,082 18% 1,202 20% 120 5,880
Residential 18,570 7,242 39% 9,209 49.5% 1,967 96,383
All Areas 27,471 8,786 32% 10,988 40% 2,202 107,898
Add 3.1% more trees to replace tree loss among the "new" shade trees (over 10 years) 3,340
Total for all areas + adjustment for attrition = 111,238
Add 3.1% more trees to replace tree loss among existing shade trees (over 10 years) 77,250
GRAND TOTAL = additional shade trees needed to meet 40% ~loal 188,488
Soume of data for current tree canopy by acreage and percent, and tree canopy percentage goals:
American Forests, Urban Ecosystem Analysis: Roanoke, Virginia, 2002.
* The number of trees per acre is based on the estimation that 49 shade trees (each of which will have at
least a 30 foot wide canopy at maturity) are equal to one acre. This should be adjusted when larger or
smaller trees are planted instead.
37
Draft 3/20/03 -~/-2-~-I~)3 ~
Appendix D:
List of Contacts
City Departments and Other Public Entities Contacted for Comments on the Plan and
Information on Tree Canopy Needs
City Departments*
Civic Center
Communications
Economic Development
Engineering (under Public Works~
Environmental and Emergency Management
Fire-EMS Administration
Housing and Neighborhood Services
Library
Planning, Building, and Development
Police
Public Works
Technology
Utilities
Other Public Entities
Blue Ridge Parkway
Downtown Roanoke Inc.
Federal Highway Administration
Friends of the Rivers of Virginia
George Washington and Jefferson National Forest
Health Department
Redevelopment and Housing Authority
Roanoke Regional Airport
Roanoke Regional Preservation Office
Roanoke Valley Economic Development Partnership
Roanoke Valley Garden Clubs
Roanoke Valley Greenway Commission
Roanoke Valley Resource Authority
School Superintendent
U.S. Post Office
Valley Beautiful
Veterans Affairs Department
Virginia Cooperative Extension
Virginia Department of Environmental Quality
Virginia Department of Fire Programs
Virginia Department of Forestry
Virginia Department of Game and Inland Fisheries
Virginia Department of Transportation
Virginia Western Community College
Western Virginia Land Trust
38
Appendix E:
Citl -Maintained Trees on Streets and in Parks
("City-Maintained Trees" are shade and ornamental trees)
Number Percent of
Common Name Genus and Species of Trees Total
Ailanthus Ailanthus itissima 21 0.1340
American Sycamore Platanus occidentalis 370 2.3606
Amur Corktree Phellodendron amurense 1 0.0064
Apple Malus pumila 8 0.0510
Arborvitae Thuja occidentalis 6 0.0383
Ash, Green Fraxinus pennsylvanica 176 1.1229
Ash, Other Fraxinus 19 0.1212
Ash, White Fraxinus americana 118 0.7528
Beech, American Fagus grandifolia I 0.0064
Beech, European Fagus sylvatica 6 0.0383
Birch, European Betula pendula 2 0.0128
Birch, Other Betula 7 0.0447
Birch, Paper Betula papyrifera 27 0.1723
Birch, River Betula nigra 7 0.0447
Birch, Sweet Betula lenta 8 0.0510
Black Locust Robinia pseudoacacia 139 0.8868
Blackgum Nyssa sylvatica 23 0.1467
Boxelder Acer negundo 71 0.4530
Bradford Pear Pyrus calleryana 1018 6,4948
Buckeye, Ohio Aesculus glabra 1 0.0064
Buckeye, Yellow Aesculus octandra 7 0.0447
Butternut Juglans cinerea 2 0.0128
Canadian Hemlock Tsuga canadensis 130 0.8294
Catalpa, Northern Catalpa speciosa 36 0.2297
Catalpa, Southern Catalpa bignonioides 21 0.1340
Cedar, Atlas Cedrus atlantica 7 0.0447
Cedar, Deodar Cedrus deodara 4 0.0255
Cherry, Black Prunus serotina 160 1.0208
Cherry, Chokecherry Prunus virginiana 3 0.0191
Cherry, Kwanzan Prunus serrulata 105 0.6699
Cherry, Mazzard Prunus avium 4 0.0255
Cherry, Other Prunus 36 0.2297
Cherry, Yoshino Prunus yedoensis 130 0.8294
Chestnut, Chinese Castenea mollissimo 22 0.1404
Cleveland Select Pyrus calleryana 39 0.2488
Crabapple, Other Malus 61 0.3892
Crape Myrtle Lagerstmemia 24 0.1531
Crape Myrtle, Car Bty Lagerstroemia 58 0.3700
Dogwood, Flowering Cornus florida 1356 8.6513
Dogwood, Other Comus 10 0.0638
Douglas- Fir Pseudotsuga menziesii 28 0.1786
39
Number Percent of
Common Name Genus and Species of Trees Total
Eastern Cottonwood Populus deltoides 4 0.0255
Eastern Redbud Cercis canadensis 76 0.4849
Eastern Redcedar Juniperus virginiana 19 0.1212
Elm, American Ulmus americana 215 1.3717
Elm, Chinese Ulmus parvifolia 19 0.1212
Elm, Other Ulmus 14 0.0893
Elm, Siberian Ulmus pumila 284 1.8119
Endowment Sugar Maple Acer saccharum 23 0.1467
Fir, Other Abies 2 0.0128
Flowering Plum Prunus triloba 1 0.0064
Fringetree Chionanthus virginicus 2 0.0128
Gingko Gingko biloba 100 0.6380
Goldenraintree Koelreuteria paniculata 57 0.3637
Hackberry Celtis occidentalis 34 0.2169
Hawthorn, Other Crataegus 4 0.0255
Hickory, Bitternut Carya cordiformis 6 0.0383
Hickory, Mockernut Carya tomentosa 32 0.2042
Hickory, Other Carya 7 0.0447
Hickory, Pignut Carya glabra 6 0.0383
Hickory, Shagbark Carya ovata 7 0.0447
Holly, American Ilex opaca 13 0.0829
Holly, Other Ilex 2 0.0128
Honeylocust Gleditsia triacanthos 16 0.1021
Honeylocust, Sunburst Gleditsia triacanthos 20 0.1276
Hophornbeam Ostrya virginiana 2 0.0128
Hornbeam, American Carpinus caroliniana 8 0.0510
Horsechestnut Aesculus hippocastanum 8 0.0510
Japanese Pagoda Tree Sophora japonica 4 0.0255
Japanese Zelkova Zelkova serrata 37 0.2361
Juniperus, Other Juniperus 16 0.1021
Kentucky Coffeetree Gymocladus dioicus 12 0.0766
Kousa Dogwood Cornus kousa 45 0.2871
Leyland Cypress Cupressocyparis leylandii 10 0.0638
Linden, American Tilia americana 97 0.6189
Linden, Little Leaf Tilia cordata 210 1.3398
Linden, Other Tilia 7 0.0447
London Planetree Platanus acedfolia 28 0.1786
Magnolia, Other Magnolia 10 0.0638
Magnolia, Saucer Magnolia soulangiana 63 0.4019
Maple, Amur Acer ginnala 105 0.6699
Maple, Black Acer nigrum 100 0.6380
Maple, Crimson King Acer platanoides 3 0.0191
Maple, Hedge Acer campestre 97 0.6189
Maple, Japanese Acer palmatum 10 0.0638
Maple, Norway Acer platanoides 2474 15.7841
Maple, Norway Super Acer platanoides 22 0.1404
Maple, Other Acer 2 0.0128
40
Number Percent of
Common Name Genus and Species of Trees Total
Maple, Red Acer rubrum 896 5.7165
Maple, Sugar Columnar Acer saccharum 1 0.0064
Maple, Silver Acer saccharinum 594 3.7897
Maple, Sugar Acer saccharum 2915 18.5977
Maple, Sycamore Acer pseudoplatanus 11 0.0702
Maple, Trident Acer buergeranum 6 0.0383
Mimosa AIbizia julibrissin 3 0.0191
Mulberry, Other Morus 47 0.2999
Mulberry, Red Morus rubra 15 0.0957
Mulberry, White Morus alba 17 0.1085
Oak, Basket Quercus michauxii 2 0.0128
Oak, Black Quercus velutina 54 0.3445
Oak, Bur Quercus macrocarpa 2 0.0128
Oak, Chestnut Quercus prinus 84 0.5359
Oak, Northern Red Quercus rubra 111 0.7082
Oak, Other Quercus 6 0.0383
Oak, Pin Quercus palustris 433 2.7625
Oak, Post Quercus stellata 18 0.1148
Oak, Scarlet Quercus coccinea 6 0.0383
Oak, Shingle Quercus imbricaria 2 0.0128
Oak, Shumard Quercus schumardi 4 0.0255
Oak, White Quercus alba 376 2.3989
Oak, Willow Quercus phellos 37 0.2361
October Glory Maple Acer rubrum 21 0.1340
Osage Orange Maclura pomifera 3 0.0191
Other Other 27 0.1723
Paper-Mulberry Broussonetia papyrifera 2 0.0128
Paulownia, Royal Paulownia tomentosa 1 0.0064
Pear, Callery Pyrus calleryana 127 0.8103
Pecan Carya illinoiensis 12 0.0766
Persimmon Diospyros virginiana 32 0.2042
Pine, Austrian Pinus nigra 11 0.0702
Pine, Eastern White Pinus strobus 183 1.1675
Pine, Loblolly Pinus taeda 6 0.0363
Pine, Other Pinus 20 0.1276
Pine, Pitch Pinus rigida 33 0.2105
Pine, Red Pinus resinosa 1 0.0064
Pine, Scotch Pinus s¥1vestris 4 0.0255
Pine, Shortleaf Pinus echinatta 2 0.0128
Poplar, Balsam Populus balsamifera 1 0.0064
Poplar, Lombardy Populus nigra 1 0.0064
Poplar, Other Poplar 17 0.1085
Poplar, White Populus alba 2 0.0128
Purpleleaf Plum Prunus cerasifera 16 0.1021
Redspire Pear Pyrus calleryana 63 0.4019
Sassafras Sassafras albidum 1 0.0064
Sentry Sugar Maple Acer saccharum 29 O. 1850
41
Number Percent of
Common Name Genus and Species of Trees Total
Serviceberry Amelanchier 42 0.2680
Serviceberry Cumulus Amelanchier laevis 34 0.2169
Skymaster Oak Quercus 25 0.1595
Sourwood Oxydendrum arboreum 5 0.0319
Southern Magnolia Magnolia grandiflora 94 0.5997
Southern Red Oak Quercus faicata 64 0.4083
Spruce, Colorado Blue Picea pungens 2 0.0128
Spruce, Colorado Picea pungens 4 0.0255
Spruce, Norway Picea abies 60 0.3828
Spruce, Other Picea 2 0.0128
Spruce, White Picea glauca 2 0.0128
Sweetgum Liquidambar styraciflua 99 0.6316
Tuliptree Liriodendron tulipifera 155 0.9889
Virginia Pine Pinus virginiana 66 0.4211
Walnut, Black Juglans nigra 112 0.7146
Walnut, English Juglans regia 9 0.0574
Walnut, Other Juglans 16 0.1021
Weeping Cherry Prunus subhirtella 3 0.0191
Willow, Corkscrew Salix matsudana 1 0.0064
Willow, Weeping Salix babylonica 2 0.0128
Yew Taxus 1 0.0064
Yew, Pacific Taxus brevifolia 4 0.0255
Zelkova Zelkova 2 0.0128
TOTAL 15,664
42
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02101120
Vision 2000-20
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~__~___day of April 2003. Witness my hand and
official seal.
~-~------2~'~&~--~"-----r~r_ ~i%-l~y ublic
My commission expires .... ~--~--2 ...... ·
PUbLIShED ON: 04/04 04/11
TOTAL COST:
FILED ON:
248.40
04/11/03
Signatur
_ __c/_/_-___~_~ _~_~_ .......
r~_ ~ ___ Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given pursuant to {}15.2-2204, of the Code of Virginia (1950), as
amended, that Vision 2001 - 2020, the City's Comprehensive Plan, is proposed to be
amended to include the Urban Forestry Plan as an element of such Comprehensive Plan.
A copy of the proposed Urban Forestry Plan to be considered by City Council is on
file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building.
A public hearing will be held before the Council of the City of Roanoke on Monday,
April 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, at which time citizens of the City shall be given an opportunity to appear and be
heard by Council on the subject of this proposed amendment.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, April 17,
2003.
GIVEN under my hand this 2nd day of Apr±l ,2003.
Mary F. Parker, City Clerk.
tI:\NOTICES/N AMEND COMPREHENSIVE PLAN (URBANFORESTRY042103) DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, April 4, 2003, and once on Friday, April 11, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF RO_..ANOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
April 28, 2003
File #448
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36290-042103 extending the term of a certain Cable
Television Franchise Agreement, dated May 1, 1991, between the City and CoxCom, Inc.
d/b/a Cox Communications Roanoke, for a period of six months, to and including
October 31,2003, or until a new Franchise is executed and approved, whichever occurs
first, with all of the other terms and conditions of the Franchise Agreement remaining in full
force and effect during the extension period, upon certain terms and conditions; and
dispensing with the second reading by title paragraph of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003.
Sincerely, ~u~-~-
Mary . I~er, CMC
City Clerk
MFP:mh
A~achment
pc:
Catherine McCollough, Vice President, Cox Communications, 5400 Fallowater
Lane, S. W., Roanoke, Virginia 24014
Elaine Simpson, Station Manager, Roanoke Valley Regional Cable Television, 541
Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
N:\CKMH l~Agenda,03Vkodl 21, 2003 co~respondence.wpd
Darlene L. Burcham
April 28, 2003
Page 2
pc:
Diane S. Childers, Clerk to the Board of Supervisors, Roanoke County, P. O. Box,
29800, Roanoke, Virginia 24018-0798
Carolyn S. Ross, Town Clerk, Town of Vinton, 311 South Pollard Street, Vinton,
Virginia 24179-2531
Jesse A. Hall, Director of Finance
Christopher L. Slone, Public Information Officer
N:\CKMHl~.Agenda.03~Apri121, 2003 correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of Apr±l, 2003.
No. 36290-042103.
AN ORDINANCE extending the term of a certain Cable Television Franchise
Agreement, dated May 1, 1991, between the City and CoxCom, Inc. d/b/a Cox
Communications Roanoke, upon certain terms and conditions; and dispensing with the
second reading by title paragraph of this ordinance.
WHEREAS, by Ordinance No. 30479-42291, adopted April 22, 1991, the City of
Roanoke, Virginia (the "City"), granted a non-exclusive cable franchise (the "Franchise")
to Cox Cable Roanoke, Inc., predecessor-in-interest to CoxCom, Inc. d/b/a Cox
Communications Roanoke ("Cox"), such Franchise being embodied in a Cable
Television Franchise Agreement by and between the City and Cox, dated as of May 1,
1991 ("Franchise Agreement");
WHEREAS, the term of the Franchise is scheduled to expire on April 30, 2003;
WHEREAS, both the City and Cox wish to extend the term of the Franchise to
allow adequate time to provide for the proper and thoughtful consideration and
negotiation of the terms and conditions ora possible renewal of the Franchise;
WHEREAS, Cox has agreed to continue to negotiate with the City in good faith
for the renewal of the Franchise;
WHEREAS, the City and Cox agree that as a result of agreeing to extend the term
of the Franchise, neither party shall be deemed to have waived any of its rights, claims, or
H:WiEASURES~o-extcatvfranchise. DOC - 1 -
obligations under Section 626 of the Federal Communications Act (47 U.S.C. § 546), nor
any of its rights, claims, or obligations under the Franchise Agreement; and
WHEREAS, in accordance with the above, the City is willing to grant a six (6)
month extension of the current Franchise term, with the current terms and conditions of
the Franchise Agreement continuing in full force and effect, which extension will expire
on October 31, 2003, or until a renewal Franchise is executed and approved, whichever
occurs first.
THEREFORE, BE IT ORDA1NED by the City Council of the City Roanoke as
follows:
1. That the term of the Franchise Agreement be extended for six (6) months, to
and including October 31, 2003, or until a renewed Franchise is executed and approved,
whichever occurs first, with all of the other terms and conditions of the Franchise
Agreement remaining in full force and effect during the extension period.
2. Pursuant to §12 of the Roanoke City Charter, the second reading of this
ordinance by title paragraph is hereby dispensed with.
ATTEST:
City Clerk.
H:hM EASUKES~o-extcatvfranchis¢.DOC
ACCEPTED, AGREED TO and EXECUTED by the undersigned this
day of ,2003.
ATTEST:
Secretary
CoxCom, Inc. d/b/a Cox Communications
Roanoke
By:
Name:
Title:
H:XM EAS UKEXB~)'ext ¢atv franchis~ DOC -3 -
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE: June 6, 2003
TO:
FROM:
Mary F. Parker, City Clerk
Gary E. Tegenkamp, Assistant City Attorney J~"~' 'Z
Extension of Cable Television Franchise Agreement dated May 1, 1991, between
the City of Roanoke and CoxCom, Inc., d/b/a Cox Communications Roanoke
Attached is an original of Ordinance No. 36290-042103 adopted by
Council on April 21, 2003, extending the above Cable Television Franchise Agreement
between the above parties. This ordinance has been signed by CoxCom, Inc., on page 3.
This original or a copy should be filed with the original ordinance, Ordinance No. 30479-
42291, adopted April 22, 1991, granting the original Franchise Agreement, which was
originally with Cox Cable Roanoke, Inc., the predecessor to CoxCom, Inc.
Thank you for your cooperation in this matter. If you have any questions
or need any further information, please contact me.
GET/Isc
Attachment
c: Roy Mentkow, Acting Manager, Information and Technology (w/atta.)
Christopher L. Slone, Public Information Officer (w/atta.)
H:'~MEMO~mcmo to mary for cox eom franchise agreement.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2003.
No. 36290-042103.
AN ORDINANCE extending the term of a certain Cable Television Franchise
Agreement, dated May 1, 1991, between the City and CoxCom, Inc. d/b/a Cox
Communications Roanoke, upon certain terms and conditions; and dispensing with the
second reading by title paragraph of this ordinance.
WHEREAS, by Ordinance No. 30479-42291, adopted April 22, 1991, the City of
Roanoke, Virginia (the "City"), granted a non-exclusive cable franchise (the "Franchise")
to Cox Cable Roanoke, Inc., predecessor-in-interest to CoxCom, Inc. d/b/a Cox
Communications Roanoke ("Cox"), such Franchise being embodied in a Cable
Television Franchise Agreement by and between the City and Cox, dated as of May 1,
1991 ("Franchise Agreement");
WHEREAS, the term of the Franchise is scheduled to expire on April 30, 2003;
WHEREAS, both the City and Cox wish to extend the term of the Franchise to
allow adequate time to provide for the proper and thoughtful consideration and
negotiation of the terms and conditions ora possible renewal of the Franchise;
WHEREAS, Cox has agreed to continue to negotiate with the City in good faith
for the renewal of the Franchise;
WHEREAS, the City and Cox agree that as a result of agreeing to extend the term
of the Franchise, neither party shall be deemed to have waived any of its rights, claims, or
H:~Vl EAS UKES~o-ex tcatv franchise. DOC ~ ] -
obligations under Section 626 of the Federal Communications Act (47 U.S.C. § 546), nor
any of its rights, claims, or obligations under the Franchise Agreement; and
WHEREAS, in accordance with the above, the City is willing to grant a six (6)
month extension of the current Franchise term, with the current terms and conditions of
the Franchise Agreement continuing in full force and effect, which extension will expire
on October 31, 2003, or until a renewal Franchise is executed and approved, whichever
occurs first.
THEREFORE, BE IT ORDAINED by the City Council of the City Roanoke as
follows:
1. That the term of the Franchise Agreement be extended for six (6) months, to
and including October 31, 2003, or until a renewed Franchise is executed and approved,
whichever occurs first, with all of the other terms and conditions of the Franchise
Agreement remaining in full force and effect during the extension period.
2. Pursuant to {}12 of the Roanoke City Charter, the second reading of this
ordinance by title paragraph is hereby dispensed with.
Clerk
City Clerk.
H:~d EAS UKES~o-extcatvfranchise. DOC
ACCEPTED, AGREED TO
day of A/oR ;' / ,2003.
and EXECUTED by the undersigned this
ATTEST:
Secretary
CoxCom, Inc. d/b/a Cox Communications
Roanoke
H:~vl EAS URES~o-extcatv franchise. DOC -3 -
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24Ol1-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Extension of Cable Television
Franchise Agreement with
CoxCom, Inc., d/b/a Cox
Communications Roanoke
The City of Roanoke, Virginia granted a non-exclusive Cable Television
Franchise to Cox Cable Roanoke, Inc., predecessor in interest to CoxCom, Ir~c. d/b/a
Cox Communications Roanoke (Cox) by Ordinance No. 30479-42291, adopted April 22,
1991. The Franchise was embodied in a Cable Television Franchise Agreement
between the City and Cox dated May 1, 1991, and is scheduled to expire April 30, 2003.
Similar agreements were entered into among Cox and the County of Roanoke and
Town of Vinton. Representatives from the three jurisdictions and Cox have been
negotiating the terms and conditions of a renewal of the Franchise Agreement.
While there have been productive meetings ~.mong the staff of the three
jurisdictions and Cox, additional meetings and revisions of the documents are needed in
order to reach a final set of documents that can be recommended to City Council, the
Roanoke County Board of Supervisors, and Vinton Town Council. Therefore, it is in
everyone's best interest to extend the current Franchise Agreement with Cox for a
period of six months in order to complete the negotiation process. Accordingly, it is
recommended that Council adopt an ordinance extending the current Franchise
Mayor Smith and Members of City Council
April21,2002
Page 2
Agreement between the City and Cox for a period of six months which will expire on
October 31, 2003, or until a renewal Franchise is executed and approved, whichever
occurs first.
DLB/GET/Isc
Attachment
c: Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Darlene L. Burc~m
City Manager
William M. Hackworth, City Attorney
CM03-00070
DIANE S, CHILDERS
CLERK TO THE BOARD
Ernaik dchilders @ co. roanoke.va.us
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMC
DEPUTY CLERK
Email: bholton @ co.roanoke,va.us
April 23, 2003
Ms. Catherine McCollough
Vice President and General Manager
Cox Communications
P. O. Box 13726
Roanoke, VA 24036
Dear Ms. McCollough:
Attached is a copy of Resolution No. 042203-7 extending the franchise of CoxCom,
Inc. to operate a cable television system in Roanoke County for a period of six (6) months.
This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April
22, 2002.
If you need further information, please do not hesitate to contact me.
Sincerely,
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Enclosure
cc: Paul M. Mahoney, County Attorney
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
Elaine Simpson, Cable Access Director
AT a REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 22, 2003
ORDINANCE 042203-7 EXTENDING THE FRANCHISE OF
COXCOM, INC. TO OPERATE A CABLE TELEVISION
SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6)
MONTHS
WHEREAS, by Ordinance 42391-15, adopted April 23, 1991, the Board of
Supervisors of Roanoke County, Virginia, authorized the grant of a non-exclusive cable
franchise to Cox Cable Roanoke, Inc., the predecessor-in-interest to CoxCom, Inc. d/b/a
Cox Communications Roanoke ("Cox"), such franchise being embodied in a Cable
Television Franchise Agreement by and between the County of Roanoke and Cox, dated
as of May 1, 1991; and
WHEREAS, negotiations are currently under way between Cox and the County of
Roanoke for the renewal of this franchise agreement, which negotiations may not be
concluded sufficiently prior to such date to permit adoption of a new franchise agreement
by the Board of Supervisors of the County of Roanoke prior to the expiration of the current
franchise agreement on or about April 30, 2003; and
WHEREAS, Cox is prohibited by federal law from operating a cable television
system within any jurisdiction without a franchise agreement or extension as defined by
federal law; and
WHEREAS, the first reading of this ordinance was held on April 8, 2003, and the
second reading and public hearing of this ordinance was held on April 22, 2003.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That in order to permit Cox Com, Inc. d/b/a Cox Communications Roanoke to
continue to operate a cable television franchise within the territorial limits of Roanoke
County, Virginia, on and after May 1, 2003, and to prevent any interruption of cable
television services to customers of Cox Cable for the operation of a cable television system
within Roanoke County, Virginia, is hereby extended for a period of six (6) months
beginning at 12:00, midnight, on May 1, 2003, under the same terms and conditions as
contained in the existing franchise agreement originally granted by the Board of
Supervisors of Roanoke County, Virginia, to Cox Cable, in Ordinance 42391-15, adopted
April 23, 1991; and
2. This ordinance shall be in full force and effect from its passage.
On motion of Supervisor AItizer to adopt the ordinance, and carried by the following
recorded vote:
AYES:
Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
Cc:
A COPY TESTE:
Brenda J. H~lton, CMC
Deputy Clerk to the Board of Supervisors
File
Paul M. Mahoney, County Attorney
Catherine McCollough, Vice President and General Manager, Cox
Communications
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
Elaine Simpson, Cable Access Director
2
TOWN OF VINTON
311 So. Pollard Street
VINTON, VIRGINIA 24179-2531
PHONE (540) 983-0607
FAX(540) 983-0621
cgoodrnan~tovm.vinton.va.us
B. Clayton Goodman, III
Town Manager
April 16, 2003
Ms. Catherine McCollough
Vice President and General Manager
Cox Communications
P. O. Box 13726
Roanoke, Virginia 24036
Re: Cox Cable Television Franchise Extension
Dear Ms. McCollough:
This letter is to advise that Vinton Town Council adopted the enclosed Ordinance No. 782, at
their regular meeting of April 15, 2003. This ordinance authorizes the extension of the term
of the current Cable Television Franchise Agreement, dated May 1, 1991, between the Town
and CoxCom, Inc. d/b/a Cox Communications Roanoke, for a term of six (6) months, to and
including October 30, 2003, or until a renewed Franchise is executed and approved.
Please advise if you have questions or need additional information.
Sincerely,
B. Clayton Goodman, III
Town Manager
BCG/cr
Enclosure
cc: Mary F. Parker, Clerk of Roanoke City Council
Diane S. Childers, Clerk to the Roanoke County Board of Supervisors
ORDINAxNCE NO. 782
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, APRIL 15, 2003, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING, LOCATED AT 311 S. POLLARD
STREET, VINTON, VIRGINIA.
.,kin ORDINANCE extending the term of a certain Cable Television Franchise
Agreement, dated May I. 199I, between the Town and CoxCom, Inc. d/b/a Cox
Communications Roanoke, upon certain terms and conditions.
WHEREAS, by A~eement dated May 1, 1991, the Town of Vinton, Virginia (the
"Town"), ~anted a non-exclusive cable franchise (tile "Franchise") to Cox Cable
Roanoke, Inc., predecessor-in-interest to CoxCom, Inc. d~b/a Cox Communications
Roanoke ("Cox").
WHEREAS, the term of the Franchise is scheduled to expire on April 30, 2003;
WHEREAS, both the Town and Cox wish to extend the term of the Franchise to
allow adequate time to provide for the proper and thoughtful consideration and
negotiation of the terms and conditions of a possible renewal of the Franchise;
WHEREAS, Cox has agreed to continue to negotiate with the Town in good faith
for the renewal of the Franchise;
WHEREAS, the Town and Cox agree that as a result of agreeing to extend the
term of the Franchise, neither party shall be deemed to have waived any of its r/ghts,
claims, or obligations under Section 626 of the Federal Communications Act (47 U.S.C. §
546), nor any of its rights, claims, or obligations under the Franchise Agreement; and
WHEREAS, in accordance with the above, the Town is willing to grant a six (6)
month extension of the current Franchise term, with the current terms and conditions of
the Franchise Agreement continuing in full force and effect, which extension will expire
on October 30, 2003, or until a renewal Franchise is executed and approved, whichever
occurs first.
THEREFORE, BE IT ORDAINED by the Town Council of the Town of
Vinton, Virginia, as follows:
That the term of the Franchise Agreement is extended for six (6) months, to and
including October 30, 2003, or until a renewed Franchise is executed and approved,
whichever occurs first, with all of the other terms and conditions of the Franchise
Agreement remaining in full force and effect during the extension period.
This ordinance adopted on motion made by Councilman Grose, and seconded by
Councilman Rotenberry, with the following votes recorded:
AYES: Altice, Grose, Obenchain, Rotenberry, Mayor Davis
NAYS: None
APPROVED:
Donald L. Davis, Mayor
ATTEST:
Carolyn S'. Ross, Clerk
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
CITY OF ROANOKE, TECHNOLOGY
215 CHURCH #408/NORTH
ATTN: ROY MENTKOW
ROANOKE VA 24011
REFERENCE: 80100588
02102631
Franchise Extension
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~_ _~t~___day of April 2003. Witness my hand and
official seal.
~__~_~__P ._~_~Z~_~_~._~__ Notar~ Public
y commission--;~T~es...... .
PUBLISHED ~N:
04/07 04/14
TOTAL COST: 317.40
FILED ON: 04/14/03
Nonce OF PUBLIC KJLqt K
ON FI~POS~
FRANCHISE EXTEXSlON
NOTICE OF PUBLIC HEARING
ON
PROPOSED FRANCHISE EXTENSION
The City of Roanoke intends to extend for a period of six (6) months a certain cmrent
Cable Television Franchise Agreement, dated May 1, 1991, between the City of Roanoke and
CoxCom, Inc., d/b/a Cox Communications Roanoke in order to provide for continued
negotiations on the renewal of such Franchise, which is scheduled to expire on April 30, 2003.
A copy of thc full text of thc proposed ordinance granting such extension is on file and may be
reviewed in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia 24011.
Notice is hereby given that the Council of the City of Roanoke will hold a public hearing
on the above matter on Monday, April 21, 2003, at 7:00 p.m., local time, or as soon thereafter as
Council is available, in the Council Chambers, Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, SW, Roanoke, Virginia. For further information on this matter, you may
contact the Office of the City Clerk at (540)853-2541 or Mr. Roy M. Mentkow, Department of
Technology, at (540)853-2105.
All parties and interested citizens may appear on the above date and be heard on the
matter.
If you are a person who needs accommodations for this heating, please contact the City
Clerk's Office at (540)853-2541 before 12:00 noon on the Thursday before the date of the
heating listed above.
G1VEN under my hand this 2nd dayof Apr/.~_ ,2003.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times, Legal Notices once on Monday, April 7, 2003, and
once on Monday, April 14, 2003.
Send Publisher's Affidavit to:
Send Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Roy M. Mentkow, Acting Director of Technology
Department of Technology
Room 408 Municipal North
215 Church Avenue, S.W.
Roanoke, VA 24011
H:~A/vIIS C\nph-extensiono fcatv franchise042103.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
April 28, 2003
File #24-51
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36291-042103 amending and reordaining §36.1-690,
General authority and procedure, of Division 5, Amendments, of Article VII, Administration,
of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to
provide for reconsideration by City Council of a petition under Rule 10 of Section 2-15,
Rules of procedure; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
N:~KMHl~Agenda.03~Apri121. 2003 correspondence.wpd
Darlene L. Burcham
April 25, 2003
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Rolanda B. Russell, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHl~Agenda.O3~Apdl 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2003.
No. 36291-042103.
AN ORDINANCE amending and reordaining §36.1-690, General authority and
procedure, of Division 5, Amendments, of Article VII, Administration, of Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, to provide for
reconsideration by City Council of a petition under Rule 10 of Section 2-15, Rules of
procedure; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 36.1-690, General authority and procedure, of Chapter 36.1, Zoning, of
the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to
read and provide as follows:
Sec. 36.1-690. General authority and procedure.
(i) Once City Council has considered a petition, the petitioner may not
request reconsideration of substantially the same petition for one (1) year.
Nothing in this section shall be construed to limit City Council's ability to
reconsider a petition under Rule 10 of §2-15, Rules of procedure.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
o-ca-ReconsiderPefition042103
City Clerk.
Architectural Review Board
Board of Zoning Appeals
PlanninR ( ommission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning(~ci.roanoke.va.us
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Amending Section 36.1-690, General authority and procedure, of
Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as
amended ("City Code"), to provide for reconsideration by City Council
of a petition to rezone pursuant to Rule 10 of Section 2-15, Rules of
procedure, of the City Code.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, March 20, 2003. By a vote
of 7-0, the Commission recommended approval of the amendment.
Background:
This proposed amendment eliminates a perceived conflict between a procedural section
of the zoning ordinance and the rules of procedure of City Council as set forth in the
City Code.
Rule 10, Reconsideration of questions, of Section 2-15, Rules of procedure, of the City
Code, provides that any member of City Council voting with the majority on a question
may move for a reconsideration of the question at the same meeting or a succeeding
meeting. Section 36.1-690(i) of the City Code provides that having once considered a
petition to rezone, City Council may not reconsider substantially the same petition for
one year. A recent decision by a circuit court judge in the City of Roanoke invalidated
City Council's reconsideration pursuant to Rule 10 of a rezoning petition. In setting
aside City Council's unanimous decision to grant the petition, the judge ruled that such
a reconsideration was prohibited for one year by Section 36.1-690(i) of the City Code.
C:\Documents and Settings\plmfl ~vly DocumentshMyFiles\foldershqEPORTS\text amendment
Considerations:
The proposed amendment will permit reconsideration by City Council of any rezoning
petition, as long as such reconsideration occurs pursuant to Rule 10 of Section 2-15,
Rules of procedure, of the City Code.
Recommendation:
By a vote of 7-0, the Planning Commission recommended the adoption of the proposed
amendment to Section 36.1-690(i) of the City Code.
attachment
CC:
Respectfully submitted,
Roanoke City Planning Commission
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
C:\Documents and Settings\plmflkMy DecumentskMyFiles\folders\REPORTS\text amendment
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02101016
Rules of Procedure
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
j~"~ day of April 2003. Witness my hand and
official seal.
....
My commission expires ___i_~_~_
PUBLISHED ON: 04/04 04/11
TOTAL COST: 299.00
FILED ON: 04/11/03
y
S ignatu~~_~_~_~~/~ ......... Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of§l 5.2-2204, Code o fVirginia (1950), as amended, the Council of
the City of Roanoke will hold a Public Heating on Monday, April 21, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chambers, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia, in order to consider an amendment and revision to
Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended.
The proposed amendment would amend the following section of Chapter 36.1, Zoning, of the
Code of the City of Roanoke (1979), as amended: §36.1-690(i), to provide for reconsideration by City
Council ora petition to rezone pursuant to Rule 10 of Section 2-15, Rules of Procedure, of the City
Code. A copy of said proposed amendment is available for review in the Office of the City Clerk,
Room 456, Municipal Building. Questions about the content of the proposed regulation should be
directed to the Office of Planning, Building and Development, 853-1730.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, April 17, 2003.
All parties in interest may appear on the above date and be heard on the question.
G1VEN under my hand this 2nd day of Apr ±1 ,2003.
Mary F. Parker, City Clerk.
H:~NOTICES/N CA-36 1 690042103 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, April 4, 2003, and once on Friday, April 11, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
April 28, 2003
File #27-28
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36292-042103 authorizing vacation of a sanitary
sewer easement across property identified by Official Tax Nos. 5050220 - 5050222,
inclusive, and more commonly known as 3121, 3125 and 3129 Hidden Oak Road, S. W.,
upon certain terms and conditions; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 21,2003, and is in full force and effect
upon its passage.
Sincerely,,/~%~.~."~A,~
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Pam Chitwood, Superintendent, Baron Enterprises of Virginia, Inc., 2111 Chestnut
Oak Court, S. W., Roanoke, Virginia 24018
Mr. and Mrs. James Sexton, 3129 Hidden Oak Road, S. W., Roanoke, Virginia
24018
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
N:\CKMH l~Agenda.O3V~pri121, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2003.
No. 36292-042103.
AN ORDINANCE authorizing vacation of a sanitary sewer easement across property
identified by Official Tax Nos. 5050220, 5050221, and 5050222, and more commonly known
as 3121, 3125 and 3129 Hidden Oak Road, S.W., upon certain terms and conditions; and
dispensing with the second reading by title of this ordinance.
WHEREAS, a public hearing was held on April 21,2003, pursuant to §§ 15.2-1800(B)
and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest
and citizens were afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in form approved by the City Attorney, the necessary documents to vacate a
sanitary sewer easement across property identified by Official Tax Nos. 5050220, 5050221,
and 5050222, and more commonly known as 3121, 3125 and 3129 Hidden Oak Road, S.W.,
as more fully described in a letter of the City Manager to City Council dated April 21, 2003.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (MO) 853-1138
Ci~yWeb: www.ro~nokegov.com
April 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Vacation of Sewer Easement - Hidden Oak
Road, SW -Tax Map Nos. 5050220,
5050221, & 5050222
The owners of property located on Hidden Oak Road, SW, identified by Tax Map Nos. 5050220,
5050221, & 5050222 have requested that the City vacate the sanitary sewer easement. Baron
Enterprises of Virginia, Inc., owner of lots 1 and 2, and James & Carol Sexton, owners of lot 3,
have requested the vacation as the existing sewer easement will interfere with the development of
the parcels. Attached is a plat showing the easement to be vacated. The subject easement is no
longer needed since the sanitary sewer located in this easement has been relocated to the public
street right-of-way of Hidden Oak Road, SW. The plat has been reviewed by and is acceptable to
the City Engineer.
Recommended Action(s):
Following a public hearing, authorize the City Manager to execute the appropriate documents
vacating the existing sewer easement. The owners of the property will be responsible for
preparation of all necessary documents, approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burc~am
City Manager
DLB/sef
Attachment
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Pam Chitwood, Baron Enterprises of Virginia, Inc.
James & Carol Sexton, 3129 Hidden Oak Road, SW
#CM03-00054
Attachment #1
~ PP~O VED'
~,,~, ~ I,UM?EN ASSOC;IA I ES
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02104363
Hidden Oak Road
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~. Sworn and subscribed before me this
__l_C~[_~_~day of April 2003. Witness my hand and
official seal.
-----~-E__~~~ No tarv~ublic
My commission expires
..... ..... ·
P~HBLISHED ON: 04/11
TOTAL COST:
FILED ON:
112.70
04/11/03
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to vacant the sanitary sewer easement across property
located on Hidden Oak Road, S.W., identified by Official Tax Nos.5050220, 5050221 and
5050222, upon request of the property owners in order to facilitate the development of the
property.
Pursuant to the requirements of{}{} 15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on April 21, 2003,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available
from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, April 17,
2003.
GIVEN undermy hand this 8th day of Apr±l ,2003.
Mary F. Parker, City Clerk.
H \NOTICES/NE-VACATEEASE042103 WPD
Notice to Publisher:
Publish in The Roanoke Times once on Friday, April 11, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541