HomeMy WebLinkAboutCouncil Actions 05-05-03 DOWE
36293-050503
ROANOKE CITY COUNCIL
REGULAR SESSION
MAYS, 2003
9:00 A.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call.
(Council Members Dowe, Carder and
Wyatt were absent.)
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
File #110-132
Approved (4-0)
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as
amended.
File #110-132
Approved (4-0)
A communication from the City Manager requesting that Council convene in
a Closed Meeting to consult with legal counsel on a specific legal matter
requiring the provision of legal advice by counsel, being the terms and
conditions of a contract in negotiation, pursuant to Section 2.2-3711 (A)(7),
Code of Virginia (1950), as amended.
File #110-132
Approved (6-0)
AT 9:05 A.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS TO BE IMMEDIATELY RECONVENED IN THE
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM,
ROOM 159.
2
COUNCIL WORK SESSION
MA Y 5, 2003
9:00 A.M.
ROOM 159
AGENDA
(Council Member Carder was absent.)
o
Items listed on the 2:00 p.m. Council docket requiring discussion/
clarification; and additions/deletions to the 2:00 p.m. docket. (25 minutes)
Topics for discussion by the Mayor and Members of Council. (15 minutes)
Briefings by City staff:
Grandin Road and Memorial
Bridge Traffic Calming Plan - (30 minutes)
· Branding Update - (20 minutes)
· Library (Request for Proposals) (10 minutes)
· Fair Housing (10 minutes)
AT 11:40 A.M.,THE COUNCIL MEETING WAS DECLARED IN
RECESS TO BE IMMEDIATELY RECONVENED IN CLOSED
SESSION IN THE COUNCIL'S CONFERENCE ROOM.
ROANOKE CITY COUNCIL
REGULAR SESSION
MA Y 5, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Cynthia Long Lasher,
Pastor, Glade Creek Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
The Mayor welcomed guests from Jalal-Abad, Kyrgystan, located
in the heart of central Asia, who are participating in internships
through Legacy International, which provides a nationwide training
opportunity for citizen exchange for business managers and
entrepreneurs and other diverse sectors from 11 countries of the
former Soviet Union.
File #80
4
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, May 8, 2003, at
7:00 p.m., and Saturday, May 10, 2003, at 4:00 p.m. Council meetings are now
being offered with closed captioning for the heating impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A resolution paying tribute to the Honorable William H. Carder and expressing
to him the appreciation of this city and its people for his exemplary public
service.
Adopted Resolution No. 36293-050503.
abstained from voting.)
File #80-132
(6-0, Council Member Carder
Faith Christian School. Vice-Mayor C. Nelson Harris.
File #3-215
Proclamation declaring May 4 - 10, 2003, as National Drinking Water Week.
File #3-468
Proclamation declaring May 5 - 12, 2003, as National Historic Preservation
Week.
File #3-216
e
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
6
C- 1 Minutes of the regular meetings of Council held on Monday, March 17,
2003, and Monday, April 7, 2003.
RECOMMENDED ACTION: Dispense with the reading thereof, and
approve as recorded.
C-2
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, May 19, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to an option or sale of City-
owned property described as Tract F in the Roanoke Centre for Industry and
Technology.
RECOMMENDED ACTION: Concur in the request.
File #2-166-450
REGULAR AGENDA
Gloria P. Manns was reappointed and Kathy G. Stockburger and David B.
Trinkle were appointed as Trustees of the Roanoke City School Board for
terms of office commencing July 1, 2003 and ending June 30, 2006.
File #110-467
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Honorable William H. Carder tendering his
resignation as a Member of Roanoke City Council, effective May 16,
2003.
The communication was received and filed and the resignation was
accepted with regret.
File #132
7
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A communication recommending donation of 21 Apple
computers to the City of Roanoke Public Schools for use at
Westside Elementary School.
Adopted Resolution No. 36294-050503. (7-0)
File #262-467-472
o
A communication recommending appropriation of funds in
connection with completion of the Wireless Phase II, E-911
Service.
Adopted Budget Ordinance No. 36295-050503. (7-0)
File #60-188-383
A communication recommending authorization to file an
application for Industrial Access Program Funds in connection
with Blue Hills Drive Extension.
Adopted Resolution No. 36296-050503. (7-0)
File #2-53-166-514
A communication recommending revisions to the City Code in
connection with downtown residential parking.
Adopted Ordinance No. 36297-050503. (7-0)
File #24-277-556
8
A communication recommending acceptance of a Federal TANF
Grant forj ob retention and wage advancement, and appropriation
of funds.
Adopted Budget Ordinance No. 36298-050503 and Resolution
No. 36299-050503. (7-0)
File #60-72-236
A communication with regard to a new Event Zone Organization.
Adopted Budget Ordinance No. 36300-050503 and Ordinance
No. 36301-050503. (7-0)
File #60-67-87
b. DIRECTOR OF F1NANCE:
1. Financial report for the month of March 2003.
Received and filed.
File #1-10
A report recommending revisions to the City Code to provide
authority to the Director of Finance to waive penalty and interest
for invoices and parking tickets.
Adopted Ordinance No. 36302-050503. (7-0)
File #1-24-79-289
o
A report recommending revisions to the City Code in connection
with improvements to the parking ticket and decal ticket process.
Adopted Ordinance Nos. 36303-050503 and 36304-050503.
(7-0)
File #5-24-111-289
A report recommending revisions to the City Code in connection
with assessment of administrative costs.
Adopted Ordinance No. 36305-050503. (7-0)
File #24-79-289
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
10.
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Cotmcil.
Council Member Wyatt inquired as to the status of a previous
inquiry regarding City services that have been privatized. She also
requested a briefing by the school system with regard to the
procedure for issuing tickets for City high school graduation
ceremonies to be held in June in the Auditorium at the Roanoke
Civic Center.
File #192-467
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
10
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Eleanor Kasey, 1520 Shamrock Street, N. W., and Mr. Donald Hussey,
1612 Shamrock Street, N. W., reiterated concerns which were presented
to Council in September 2002 with regard to the placement and
appearance of a house on Shamrock Road that was moved into the
neighborhood without prior notice to residents, and the potential decrease
in property values of surrounding homes. They advised that the following
issues are of concern to residents of the area:
The lawn has not been cut since the house was moved to the
property in September 2002.
A large hole was dug in the yard for placement of a septic
tank which was left uncovered.
The concrete foundation to the house has not been filled in.
What can the City do to expedite completion of the house;
what can the neighborhood do to keep the house from being
an eye sore; are there regulations pertaining to the parking of
heavy equipment in residential neighborhoods over long
periods of time; and in view of contributions by the City of
Roanoke to Festival in the Park and Grandin Theatre
renovations, etc., what types of City funds are available for
northwest Roanoke residents?
How will residents be informed as to issues that affect their
neighborhood in the future?
File #24-27-60-66-165-178
11
Mr. Robert Gravely, 3360 Hershberger Road, N. W., expressed concern
with regard to lack of accountability and responsibility, low wages for City
workers/citizens, increases in City taxes, and equality for all citizens of
Roanoke.
File #66-79-184
12. CITY MANAGER COMMENTS:
The City Manager responded to the remarks of Ms. Kasey and Mr. Hussey
and advised that the Council received a communication earlier in the day
in regard to the house on Shamrock Street, N. W. She stated that the City
does not have mandatory sewer connection requirements unless the sewer
line is located immediately adjacent to the property, and the sewer line for
the house in question is approximately 200 feet from the residence. She
explained that no septic systems should be permitted in the City of
Roanoke and a measure will be submitted for the Council's consideration
in the near future recommending mandatory sewer connection
requirements, and the Council will be provided with information on
.associated costs because some areas of the City will require a pump station
~n addition to actual extension of the sewer line. She advised that she
would provide residents of the area with a copy of the communication and
she would meet with Ms. Kasey to discuss her concerns.
File #27
In regard to remarks regarding a hole that was dug in the yard for
placement of a septic tank and left uncovered, Council Member Bestpitch
requested a report on whether the City can require some type of cover or
barricade to be erected to prevent accidents. The City Manager
responded that the septic tank permit was issued by the Health
Department, the Health Department is responsible for inspecting the septic
system, and the City had no prior knowledge that a permit had been issued
by the Health Department until the City was contacted by Ms. Kasey. She
stated that the City will research the question of who has jurisdiction over
any type of regulation of the site during the construction process and
advise Council accordingly.
File #22-27-169
12
The City Manager called attention to Local Colors which will be held in
the City of Roanoke on Sunday, May 18, 2003, that provides an
opportunity to celebrate the diversity that exists in the Roanoke Valley.
She called attention to the numerous cultural/entertainment opportunities
that are available for citizens of Roanoke and encouraged citizens to
support and enjoy the events.
File #317
At 3:55 p.m., the meeting was declared in recess for two closed sessions.
CERTIFICATION OF CLOSED SESSION. (5-0, Council Member
Carder was absent and Council Member Dowe was out of the Council
Chamber.)
The always following persons were appointed/reappointed to various City
Council Appointed Committees:
Advisory Board of Human Services
File 072-110
Vickie L. Price to replace
Glenn D. Radcliffe, resigned,
as a ex-officio member.
Fifth District Employment
and Training Consortium
File #110-246
Rolanda B. Russell to replace
Glenn D. Radcliffe, resigned,
as a City representative.
Human Services Committee
File #72-110
Vickie L. Price to fill the
unexpired term of Glenn D.
Radcliffe, resigned, ending
June 30, 2003.
Roanoke Interagency Council
File #15-72-110
Vickie L. Price to replace
Glenn D. Radcliffe, resigned.
AT 4:05 P.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS TO BE RECONVENED AT 8:30 A.M., ON WEDNESDAY,
MAY 7, 2003, IN THE NOEL C. TAYLOR MUNICIPAL BUILDING,
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM,
ROOM 159, FOR COMMENCEMENT OF THE FISCAL YEAR 2003-04
BUDGET STUDY SESSION.
13
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
May 5, 2003
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
H 5Agenda.03/Closed Session on Vacanc)es wpd
RALPIt K. SMITIt
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853 2444
FAX: (540) 853-1145
May 5, 2003
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Mayor
RKS:sm
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
The Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Subject: Request for Closed Meeting
Dear Mayor Smith and Council Members:
This is to request that Council convene a closed meeting to consult with legal
counsel on a specific legal matter requiring the provision of legal advice by counsel,
being the terms and conditions of a contract in negotiation, pursuant to Section 2.2-
3711 .A.7, Code of Virginia (1950), as amended.
DLB/Ic
ec:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Respectfully submitted,
City Manager
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Grandin Road and
Memorial Bridge Traffic
Calming Plan
This is to request space on Council's regular agenda for a 30-minute
presentation on the above referenced subject.
R~spectfully subm)tted,
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Branding
This is to request space on Council's regular agenda for a 20-minute
presentation on the above referenced subject.
Respectfully submitted,
Darlene L. Burch'a~n
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
JJ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Library RFP's
This is to request space on Council's regular agenda for a 10-minute
presentation on the above referenced subject.
Respectfully submitted,
Darlene L. Bu'rddam
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Fair Housing
This is to request space on Council's regular agenda for a 10-minute
presentation on the above referenced subject.
Respectfully submitted,
Darlene L. B~am
City Manager
DLB:sm
¢: City Attorney
Director of Finance
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of May, 2003.
No. 36293-050503.
A RESOLUTION paying tribute to the Honorable William H. Carder, and expressing to
him the appreciation of this city and its people for his exemplary public service.
WHEREAS, Mr. Carder was born in Jacksonville, Florida and educated at Escambia
High School in Pensacola, Florida, and at the Florida Technological University (presently known
as the University of Central Florida) in Orlando, Florida;
WHEREAS, Mr. Carder has served as general manager of the Patrick Henry Hotel in
Roanoke for the past eleven years;
WHEREAS, Mr. Carder has been actively involved in the community, serving as
secretary/treasurer of Cycle Roanoke Valley, a group that brought the Tour DuPont bike race to
Roanoke; as past-chairman of Downtown Roanoke, Inc., on the board of directors for the
Roanoke Regional Chamber of Commerce, as chairman of the Taste of the Blue Ridge Blues and
Jazz Festival, and was named the Year 2000 State Outstanding Downtown Volunteer and
presented the Year 2000 Roanoke Valley Convention and Visitors Bureau Patrick McMahan
Tourism Ambassador Award;
WHEREAS, having been elected to City Council in 2000, Mr. Carder served as vice
mayor from July 2000 to June 2002;
WHEREAS, Mr. Carder has worked effectively across party lines to identify solutions to
problems and bring about positive changes for the City of Roanoke;
WHEREAS, during his time on City Council, Mr. Carder served on the Audit
Committee, Budget and Planning Committee, Legislative Committee, Personnel Committee,
Roanoke Neighborhood Partnership Steering Committee Ad Hoc Study Committee, Roanoke
Valley-Alleghany Regional Commission, Virginia's First Coalition of Cities, Virginia Municipal
League Legislative Committee, Virginia Municipal League Policy Committee (Transportation),
the War Memorial Committee, as Council's liaison to the Special Events Committee, on the
board of directors of the Roanoke Valley Convention and Visitors Bureau, and as vice president
of the board of directors for the Greater Roanoke Transit Company; and
WHEREAS, upon his resignation as a member of Council, William H. Carder concludes
three years of public service with the city of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council adopts this means of recognizing and commending the many
services rendered to the City of Roanoke and its people by the Honorable William H. Carder.
2. The City Clerk is directed to forward an attested copy of this resolution to the
Honorable William H. Carder.
ATTEST:
City Clerk.
Office of the Mayor
CITY OF ROANOKE
WHEREAS, water follows a natural cycle from earth to air to earth again; and
WHEREAS, water is a basic and essential need for every living creature; and
WHEREAS, our health, comfort and standard of living depend upon an
abundant supply of safe drinking water; and
WHEREAS, the citizens of the City of Roanoke should have a safe and
dependable supply of water, both now and in the future; and
WHEREAS,
every citizen should help protect source waters from pollution by
practicing water conservation and getting invalved in local water
issues; and
WHEREAS,
in recognition of National Drinking Water Week the City of
Roanoke will offer numerous public activities to provide
information on local filtration facilities and watersheds, water-
wise landscaping and to bring public awareness of water
conservation during the week of May 4 - 10, 2003.
NOW, THEREFORE, 1, Ralph 82 Smith, Mayor of the City of Roanoke, Vi~'ginia,
encourage all citizens to recognize and to appreciate the precious gift of fresh
drinking water, and do hereby proclaim May 4 - 10, 2003, throughout this great
All-America City, as
NATIONAL DRINKING WA TER WEEK.
Given under our hands and the Seal of the City of Roanoke this fiflh day of May in
the year two thousand and three.
.ti TTEST:
Mary F. Parker
City Clerk
Mayor
Office of the Mayor
CITY OF ROANOKE
WHEREAS,
}FHERF~IS, historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride and maintaining
community character while enhancing livability; and
historic preservation is relevant for communities across the nation,
both urban and rural, and for Americans of all ages, all walks of
life and aH ethnic backgrounds,, and
WHEREAS,
WHEREAS,
it is important to celebrate the role of history in our lives and the
contributions made by dedicated t%dividuals in helping to preserve
the tangible aspects of the heritage that shape us as residents of
the City of Roanoke and the Commonwealth of Virginia,. and
'~ities, Suburbs, and Countryside" is the theme of National
isloric Preservation Week 2003, co-sponsored by the Virginia
Department of Historic Resources, the Roanoke Valley
Preservation Foundation and the National Trust for Historic
Preservation.
NOW, THEREFORE, 1, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
encourage the citizens of the City of Roanoke to join with citizens across
the Commonwealth of Virginia in recognizing and participating in this
special observance, and do herebyproclaim May 5 - 12, 2003, throughout
this great AlbAmerica City, as
NATIONAL HISTORIC PRESER VA TION WEEK.
Given under our hands and the Seal of the City of Roanoke this fifih day of May in
the year two thousand and three.
ATTESZ. ~~
Mary 1~ Parker
City Clerk Ralph K. Smith
Mayor
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 17, 2003
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 17, 2003, at 2:00 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Vice-Mayor C. Nelson Harris presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Re.qular Meetin~js, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt (arrived late),
and Mayor Ralph K. Smith (arrived late) ....................................................... 7.
ABSENT:None .......................................
OFFICERS PRESENT: Darlene L. Burcham, City Manager (arrived late);
William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Carl T. Tinsley, Sr.,
Pastor, First Baptist Church, Buena Vista, Virginia.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS: The Vice-Mayor presented a proclamation declaring
March 16-22, 2003, as DeMolay Week.
At this point, Mayor Smith and Council Member Wyatt entered the meeting.
CONSENT AGENDA
The Vice-Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called attention to four requests for Closed Sessions.
MINUTES: Minutes of the Regional Leadership Summit held on Friday,
January 17, 2003; and the regular meeting of Council held on Tuesday, January 21,
2003, were before the body.
Mr. Carder moved that the minutes be approved as recorded and that the
reading of the minutes be dispensed with. The motion was seconded by Mr. Dowe
and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .......................................................................................... 7.
NAYS: None ........................................................................................ -0.
PURCHASE/SALE OF PROPERTY-CITY COUNCIL-CITY PROPERTY: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
in open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager to
convene in a Closed Meeting as above described. The motion was seconded by Mr.
Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................ 7.
NAYS: None .................................................................................. -0.
REAL ESTATE VALUATION-CITY EMPLOYEES: A communication from
Willard N. Claytor tendering his resignation as Director of Real Estate Valuation,
effective July 31, 2003, was before Council.
Mr. Carder moved that Council accept the resignation and receive and file the
communication. The motion was seconded by Mr. Dowe and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .................................................................................... -7.
NAYS: None ........................................................................................ -0.
OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES: A
communication from Anita L. Lee tendering her resignation as a member of the
Parks and Recreation Advisory Board, was before Council.
Mr. Carder moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Dowe and
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ -0.
CITY COUNCIL-CITY PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of real
property for public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager as
above described. The motion was seconded by Mr. Dowe and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
PURCHASE/SALE OF PROPERTY-CITY COUNCIL-CITY PROPERTY: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
in open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager as
above described. The motion was seconded by Mr. Dowe .and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ......................................................... ~ ............................... 7.
NAYS: None ....................................................................................... -0.
AIRPORT-OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES.
HOUSING/AUTHORITY-CABLE TELEVISION-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The following reports of qualification were before Council:
Raymond Debose, Jr., as a member of the Fair Housing Board, for a
term ending March 31, 2006;
James M. Turner, Jr., as a member of the Roanoke Regional Airport
Commission, for a term ending March 9, 2007;
Carl H. Kopitzke and Mary F. Monk as members of the Parks and
Recreation Advisory Board, for terms ending March 31, 2006;
Shirley M. Bethel as a member of the Roanoke Neighborhood
Partnership Steering Committee, for a term ending November 30, 2005;
Delvis O. McCadden as a member of the Roanoke Valley Regional Cable
Television Committee, for a term ending June 30, 2005; and
George F. Taylor as a member of the Board of Trustees, City of
Roanoke Pension Plan, to fill the unexpired term of William E. Skeen,
resigned, ending June 30, 2005.
Mr. Carder moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Dowe and adopted by the following vote:
4
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ....................................................................................... -7.
NAYS: None ....................................................................................... -0.
CITY COUNCIL-CITY PROPERTY: A communication from the City Attorney
requesting that Council convene in a Closed Meeting to discuss disposition of real
property for public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of the City Attorney as
above described. The motion was seconded by Mr. Dowe and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith ................................................................................................ -7.
NAYS: None ........................................................................................ -0.
REGULAR AGENDA
SCHOOLS: The Vice-Mayor advised that applications were received from the
following persons prior to the March 10, 2003 deadline for three upcoming vacancies
on the Roanoke City School Board:
Dennis M. Binns
Rhonda M. Chattin
Chris H. Craft
Robert R. Craig
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
Without objection by Council, the Vice-Mayor advised that the applications
would be received and filed, and Council, at its next regular meeting on Monday,
April 7, 2003, will select those persons to be accorded the public interview on
Thursday, April 24, 2003, beginning at 4:30 p.m.
At this point, the Mayor took the Chair.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ANNUAL REPORTS-ECONOMIC DEVELOPMENT: Phillip F. Sparks, Executive
Director, presented the Annual Report of the Roanoke Eco~nomic Development
Partnership.
(For full text, see Annual Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Annual Report would
be received and filed.
TRAFFIC-STATE HIGHWAYS-TRANSPORTATION SAFETY: Steven J. Chapin,
Vice-President and Director of Transportation, Hayes, Seay, Mattern & Mattern, Inc.,
presented STAR Solutions 1-81 proposal.
He advised that the STAR Solutions proposal is being evaluated by staff at the
Virginia Department of Transportation (VDOT) as part of the Public-Private
Transportation Act review process, and it is anticipated that review will continue
throughout the summer and VDOT will make a recommendation on how to proceed
to the Commonwealth Transportation Board this fall. He noted that in a recent poll,
85 per cent of registered voters surveyed who live along the 1-81 corridor believe it
is important that 1-81 be widened to four lanes in each direction; separating cars
from trucks, paid for by a toll on trucks, enjoys a 75 per cent approval rating;
recently, both the Roanoke Times and the Staunton News-Leader issued
endorsements of the STAR Solutions proposal; and local support for the project is
essential to its success. He further advised that it is believed that improvements to
1-81 need to be made as soon as possible, and STAR Solutions believes that it has
a financially viable plan to make the improvements now.
As background, it was explained that from January 1, 2000 to June 30, 2001,
there were 825 accidents on Virginia's portion of 1-81; accidents involving cars and
trucks resulted in nine deaths and 341 injuries; the STAR Solutions proposal
addresses safety and congestion issues by separating cars and trucks; it is planned
to begin with the most critical areas first by adding truck climbing lanes and
improving interchanges and then start the widening and separation project in the
Staunton to Lexington corridor and move outward incrementally. Truck traffic
sometimes exceeds 40 per cent of the number of vehicles on the road, more than
double what the road was designed to handle; while numerous studies have
identified the need to widen and improve 1-81, the State does not have the means to
complete the project in the near future, and based upon current State spending on
1-81, it could take 30-50 years to reach completion. The STAR Solutions team has
a plan to reduce congestion and to improve road conditions by delivering the
needed improvements sooner, and the entire project should be completed within 15
years; reducing congestion saves car and truck drivers time and money and reduces
the diversions to local roads that now occur when there are accidents on 1-81; and
as U. S. Department of Transportation studies have shown, decreased congestion
means improved air quality. These improvements could also provide an economic
stimulus for the entire 1-81 corridor; one recent study by the American Road and
Transportation Builders Association estimates that 34,437 jobs are generated by
every $1 billion spent on transportation projects; in several communities along the
route, unemployment far exceeds the State and national average, so new jobs will
be welcome; and spending in localities will also boost local and State tax revenues.
Funded by an electronically collected toll on large trucks, the STAR Solutions plan
anticipates rebuilding 1-81 in approximately 15 years with no tolls on other vehicles;
a 20 year pavement warranty being offered by the team also reduces future
maintenance costs, and the funding plan also frees up funds for other critical road
projects. The continuing cuts to road projects across the State because of
declining revenues further underscores the need for Virginia to proceed with
building 1-81 using the STAR Solutions concept; not only does the plan deliver much
needed safety and congestion benefits, it provides a new source of funding to
reconstruct the road; and while the plan does include a small State funding
component, it is worth noting that reductions announced by the Commissioner and
the Secretary only amount to approximately three per cent reduction in interstate
funds. The PPTA process ensures that there will be significant opportunities for
public input; if the STAR Solutions proposal is approved, there will be even more
opportunities for input in the project planning stage; a privately conducted poll
found that 85 per cent of citizens in the 1-81 corridor believe it is important to widen
1-81 to four lanes, with 58 per cent citing safety as the main reason for widening, 71
per cent approve tolling large trucks to cover the costs; and the conceptual proposal
highlights the fact that approximately 90 per cent of the right-of.way needed for
improvements already exists, meaning that there will be very minimal displacement
along the route.
James Carroll, Executive Director, Sales, Transportation, Fluor, Virginia, Inc.,
presented the Fluor conceptual proposal for Interstate 81 corridor improvements.
He advised that the Governor has challenged the private sector to "get
creative" in finding ways to improve the Interstate 81 transportation corridor, adding
that, "What I'm challenging the private sector to do is show me some creative ways
7
that, "What I'm challenging the private sector to do is show me some creative ways
to finance it- not only build it, but finance it." He stated that Fluor Virginia, Inc., has
responded to the Governor's summons and assembled a team of the foremost
financial consultants and design-build firms in the United States to meet this
challenge: to develop a project that solves safety problems, is affordable, and
benefits all sectors of the 1-81 corridor; and the Fluor team has developed an
approach that dramatically improves public safety at a reasohable cost.
Details of the plan include adding a one car-only lane in each direction to
improve safety and to increase road capacity; widening the road to the inside to
reduce impacts to existing structures and the need for additional road work on exits;
staying within existing right-of-way to reduce costs and environmental and scenic
impacts; adding ten truck climbing lanes, constructing three mainline toll facilities,
installing a wireless broad band spine communications system, providing an
optional 20-year asset management/maintenance proposal, providing multi-modal
opportunities including rail freight diversion, passenger, rail, intercity and interstate
bus, aviation and alternatives for bicycles and pedestrians. The 325 mile corridor
will be divided into three project areas; each project area will be designed and
constructed by a separate design-build team, which approach allows simultaneous
construction execution and provides an equal focus on each area to benefit all
corridor communities equally and to complete construction activities as soon as
possible; and the Fluor schedule calls for starting design in 2003 and completing
construction in 2011.
Fluor's plan of finance will enable VDOT to develop, design and construct the
entire 325 miles of 1-81 improvements at a fixed price and deliver it on a date certain
schedule, decades before conventional State/Federal financing would be available
to do so; at $1.84 billion, Fluor's plan is $2 billion less than the more comprehensive
$3.9 billion VDOT 1-81 plan; Fluor will construct the proposed improvements without
using any public funds; Fluor has identified rail capacity enhancements to the 1-81
corridor of approximately $111 million; and Flour's preliminary budget for the work
is based upon information provided by Norfolk Southern and the Mid-Atlantic Rail
Operating Report.
The Fluor team's concept provides real and tangible benefits to the 1-81
corridor communities and the Commonwealth of Virginia; Fluor has developed a
concept that offers the greatest possible transportation and public safety benefit at
the lowest environmental and financial costs; Fluor's approach provides a financial
plan based on a new source of revenue with no additional financial burdens for the
State, while at the same time, the approach provides the flexibility to make future
system improvements that can be phased in as additional transportation funding
becomes available.
There being no questions and/or comments by Council Members, the Mayor
advised that both presentations would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WATER RESOURCES: The City Manager called upon Mike McEvoy, Director
of Utilities, for a briefing on the status of wet weather improvements to the Water
Pollution Control Plant.
Mr. McEvoy advised that the purpose of the project is to adopt wet weather
flows at the Water Pollution Control Plant during rain events; the Plant is permitted
for 42 million gallons per day, and approximately 37 million gallons flow through the
Plant on an average day, therefore, the Plant is close to capacity. He stated that
problems occur during wet weather events with infiltration of rain water into the
ground and then into the sewer lines, which is a common problem in all five
jurisdictions served by the Plant, with flows on a peak hour basis sometimes
exceeding 120 million gallons per day, thereby overwhelming the ability of the Plant
to handle a large amount of flow in a short time frame. He referred to the State's
Consent Order to begin construction in September, 2003, and it is proposed to
construct the project in three contracts which will shorten the construction period
by approximately six months. By dividing the project into three contracts, he
explained that a larger pool of contractors will be available to choose from since
there are a limited number of contractors on the East Coast that could bid and bond
in the project's price range, and by breaking the project down into smaller projects,
it is anticipated that more contractors will be attracted leading to better bid prices.
He explained that the first contract includes a 30 month construction schedule to
renovate the existing facility at the front of the Plant, the second contract involves
installing two new clarifiers and certain handling improvements and floor protection
elements, the third contract relates to building renovations involving approximately
a 15 month construction schedule, and all contracts can be handled concurrently
and managed at the same time. He explained that the original project design report
recommended a project in the range of $74 million which is unaffordable at this time;
therefore, a project in the neighborhood of $35 million was reviewed, however, it
became apparent during the design phase that certain elements had to be
constructed at this time to meet the goal of the project to handle wet weather
conditions, and to address a number of piping improvements that will require
structures to be constructed over them, which has caused the project scope to
increase to approximately $48 million, including design, land acquisition, roadway
improvements near the plant, construction, and a 15 per cent contingency. He noted
that the original $74 million project anticipated a Plant that would handle 62 million
gallons per day, with a peak hour capacity of 160 million gallons, and under the
current design, 55 million gallons per day can be treated, with a peak hour capacity
of about 160 million gallons. He stated that partner jurisdictions are close to
finalizing a funding agreement, and the current contract allocating flow and monthly ~
charges requires that each time the Water Pollution Control Plant undergoes an
upgrade in excess of $2 million, a separate addendum to the contract must be
negotiated for cost sharing. He advised that final details of the funding agreement
will be brought to Council within the next several weeks, which provides that each
locality will pay its share of costs based on flow allocations in the Plant, and the City
of Roanoke's share of the project is approximately $23.6 million, which is up from
the original estimate of approximately $17.5 million.
Mr. McEvoy advised that a rate increase will be required to handle debt
service which is proposed through two budget cycles: a 20 per cent increase for
fiscal year 2004 and a 15 per cent increase in fiscal year 2005. He stated that a loan
has been acquired through the Virginia Resource Authority at a reasonable rate of
3.75 per cent; land acquisition near the Water Pollution Control Plant is continuing
and title and appraisal work have been completed on several of the houses; and a
construction manager has been selected through the request for proposals process
which involved the other partner jurisdictions. He called attention to opportunities
for minority contractors, and a series of breakfast meetings have been scheduled
to bring representatives of large construction firms to the City of Roanoke to meet
with local contractors prior to bidding the project.
Mr. McEvoy called attention to a report of the City Manager scheduled later on
the agenda to approve the hiring of a construction manager for the project, and
advised that it is proposed to use a third party construction administrator, as
opposed to an engineer, which will provide additional separation and the third party
has no preference in regard to design itself, or any vested interest in design of the
project. He explained that because of the amount of funds involved in the contract,
there will be several months when $1 - 2 million per month will be expended in
construction-related services; i.e.: two full time inspectors, plus one half time
inspector and speciality electrical and contracting inspectors. In order to save
money, he stated that it is proposed to hire secretarial support instead of using
secretarial support provided by the contractor, which will decrease overhead costs,
and it is also proposed to use one of the houses that will be purchased near the
Water Pollution Control Plant for office space.
]0
Following questions by Council Members, the Mayor advised that without
objection by Council, the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-WATER RESOURCES: The City Manager submitted a communication
advising that in June 2002, Council authorized the design of Wet Weather
Improvements at the Regional Water Pollution Control Plant, which design effort
included an aggressive schedule for completion based upon terms negotiated with
State regulatory agencies; and the schedule culminates in a September start date
for construction activities at the facility.
It was further advised that in an effort to ensure that the project fully meets all
defined expectations and that constructed elements represent the best economic
alternatives for the region, a second request for proposals for completion of
Engineering Peer Review Services and Project Management Services for the
construction phase was issued in October 2002; the City Manager would like to
award a contract for the above described work to Construction Dynamics Group,
Inc., a Maryland Corporation, with offices in Richmond, Virginia; the firm was
selected from the 12 proposals that were submitted; said contract will be in an
amount not to exceed $2,001,271.00, however, it will be necessary to provide funding
and the City's portion of funding is $914,781.00.
It was noted that significant provisions of the contract include liquidated
damage provisions related to project management ($50,000.00 in damages if the
Project Manager is replaced), as well as two significant cost saving alternatives; the
first cost saving measure includes the temporary re-use of neighboring properties
and structures currently being acquired as office space for the project; and the
second cost saving measure is for the City to provide a full time project
administrative secretary, which will result in a savings of approximately $100,000.00
over the anticipated three year project schedule.
It was explained that Utility Staff and the Department of Finance have
completed a State Revolving Loan Fund application to request reduced interest
project funding from the State; the State has returned an initial approval of the loan
request with a competitive interest rate; a future report will be submitted from staff
for consideration by Council of the financing option; terms of the loan require that
the closing date for the funds coincide with a construction start date, therefore,
requiring that the locality bear the cost of engineering services at the beginning of
the project; in order to proceed with the work as expeditiously as possible, cost of
the contract will require an appropriation from the Water Pollution Control Fund
Retained Earnings, and the Water Pollution Control Fund will then reimburse itself
if and when the loan is initiated.
The City Manager advised that the balance of funds will be provided from
contributions by partnering jurisdictions according to a mu. tually agreed cost
allocation formula, which is substantially similar to those as set forth in the Multi-
Jurisdictional Contract of November '1994.
The City Manager recommended that Council authorize one full-time
Administrative Secretary position to assist with project administration to run
concurrently with duration of the project; and advised that funding for the position
for the upcoming year will be included as part of the fiscal year 2004 budgeting
process.
Mr. Dowe offered the following budget ordinance:
(#36261-031703) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Water Pollution Control Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 162~)
Mr. Dowe moved the adoption of Ordinance No. 36261-031703. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .......................................................................................... -7.
NAYS:None ........................................................................................ ~.
Mr. Dowe offered the following resolution:
(#36262-031703) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its tax-exempt obligations for certain moneys to be
appropriated by the City for the City's share of expenditures under a Contract for
Engineering and Consulting Services with Construction Dynamics Group, Inc., in
connection with wet weather improvements to the Regional Water Pollution Control
Plant; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 67, page 163.)
Mr. Dowe moved the adoption of Resolution No. 36262-031703. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ -0.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation of funds to the following school accounts; and a report of
the Director of Finance recommending that Council concur in the request, were
before the body.
$2,509.00 for the Child Specialty Services program to provide funds for
the salary and expenses of the educational coordinator, said funds to
be reimbursed 100 per cent by State funds.
$254,869.00 for the Juvenile Detention Home program to provide funds
for the salary and expenses of three educational coordinators, to be
reimbursed 100 per cent by State funds.
$4,000.00 for the Expanded GED Testing Services program to operate
a satellite GED test center at the Virginia Employment Commission and
expand the testing services in the Roanoke City testing area, to be
reimbursed 100 per cent by State funds.
$250,000.00 for the cost of architectural fees for the development of
construction documents for the Patrick Henry High School project; and
funding for the project is provided equally from City Capital funds and
Schools' Debt Service Reserve.
Mr. Harris offered the following budget ordinance:
(#36263-031703) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 School and School Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 165.)
Mr. Harris moved the adoption of Ordinance No. 36263-031703. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ............................................................. ~- .......................... -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND
RESOLUTIONS:
CONSIDERATION OF ORDINANCES AND
CITY COUNCIL: Mr. Bestpitch offered the following resolution eliminating the
provision for fifth Monday Council meetings:
(#36264-031703) A RESOLUTION amending Paragraph 2 of Resolution No.
35958-070102, which established a meeting schedule for City Council for the Fiscal
Year commencing July 1, 2002, and terminating June 30, 2003, by eliminating
subsection (c) of Paragraph 2 which provided for meetings of City Council to be held
on each fifth Monday for the purpose of receiving briefings and reports of Council
members serving in liaison capacities on various committees and for planning
purposes.
(For full text of Resolution, see Resolution Book No. 67, page 168.)
Mr. Bestpitch moved the adoption of Resolution No. 36264-031703. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith ................................................................................................. 7.
NAYS: None ........................................................................................ -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
TRAFFIC.TRANSPORTATION SAFETY: Council Member Bestpitch called
attention to concerns expressed by drivers regarding speeding citations on Towne
Square Boulevard, N. W., between Valley View Boulevard and Airport Road. He
14
advised that there is a 25 miles per hour speed limit sign on one side of the road, but
not on the other side, and asked that the matter be referred to the City Manager for
report to Council.
FLOOD REDUCTION/CONTROL-EQUIPMENT: Council Member Bestpitch
requested a review of the City's procedure for removing City equipment from flood
prone areas.
POLICE DEPARTMENT-COMMITTEES-NEIGHBORHOOD ORGANIZATIONS-
COMMUNITY PLANNING-TRANSPORTATION SAFETY: Council Member Carder
expressed concern with regard to speeding vehicles in Roanoke's residential
neighborhoods. He requested that the City Manager appoint a committee composed
of law enforcement representatives, City Planning staff, neighborhood
representatives and citizens to review actions taken by other localities to slow down
traffic and to make neighborhoods safer.
ACTS OF ACKNOWLEDGMENT-SPECIAL EVENTS: The Mayor and Council
Member Wyatt congratulated all persons involved in the St. Patrick's Day Parade
which was held on Saturday, March 15, 2003.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
No citizens requested to be heard.
CITY MANAGER COMMENTS:
ACTS OF ACKNOWLEDGMENT-SPECIAL EVENTS: The City Manager
commended all persons involved in the St. Patrick's Day Parade which was held on
Saturday, March 15, 2003.
FLOOD REDUCTION/CONTROL-EQUIPMENT: The City Manager spoke to
previous remarks of Council Member Bestpitch in regard to reviewing the City°s
procedure for the removal of equipment in flood prone areas. She advised that
following the flood of 1985, the City, realizing the potential impact of the 100 year
flood, did, in fact, modify its building code to provide for building requirements of
different magnitude in flood prone areas of the City than elsewhere; and a current
requirement provides that any occupied space by human beings must be at least 8.5
feet above the flood plain, which was taken into account as a decision was made
to redevelop the Reserve Avenue area.
She advised that the recent flood experienced by the City was abnormal;
using scientific data that has been gathered over the years, the City and other
jurisdictions took its advice on the projected height of the water from the National
Weather Service in Blacksburg, which has, for many years, taken readings at various
locations, and based upon National Weather Service readings, keyed off of what
should be the highest height of the water in Roanoke within a projected time frame.
She noted that history in this instance proved itself wrong because the water did.
come to a higher level than was anticipated and did not key off of certain prior
readings. She explained that the City has taken steps to review the abnormality and
the Corp of Engineers and others are looking at what 'might have created the
problems (development that has occurred over the years so that topography has
changed, or a temporary structure was created within the Roanoke River that may
have precipitated the unusual height of the river). She stated that the City took
immediate steps to call in staff; two pieces of City equipment were lost in the flood,
numerous pieces of equipment received water coverage and staff took immediate
steps to move those pieces of equipment to dry and warm areas and to engage in
immediate "triage" where staff took into account the length of time that the vehicles
had been exposed to water and which vehicles stood the greatest opportunity for
damage. She called attention to the assistance of Valley Metro mechanics and City
employees who are excellent mechanics in their own right. She assured the
Members of Council that City staff is critiquing this particular flood to determine if
the information has changed and if the City should react differently in the future.
She stated that it is unfortunate that the City has equipment that must be stored in
that area of the City at the present time, and called attention to plans to move part
of the equipment on a permanent basis to the Public Works Service Center. She
noted that Council has signaled its intent, long term, to make the area available for
future and better use, with the Roanoke River serving as an amenity.
The City Manager assured the Members of Council and the citizens of
Roanoke that staff acted on the best information that was available at the time and
chose to discard some of the information in order to act appropriately, and City staff
will continue to review the incident so that if the City experiences a future flood
event, staffwill be in a position to respond as quickly as possible. The City Manager
stated that she was pleased to report that initial damage estimates on the equipment
have been reduced to a minimum by comparison to what original estimates were
anticipated to be.
At 3:45 p.m., the Mayor declared the meeting in recess for four closed
sessions.
At 5:20 p.m., the meeting reconvened in the City Council Chamber.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................... ~ .......................................... -7.
NAYS: None ........................................................................................ -0.
At 5:20 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m.,
in the City Council Chamber.
At 7:00 p.m., on Monday, March.17, 2003, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor
Ralph K. Smith .............................................................................................. -7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The invocation was delivered by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGMENT: The Mayor recognized
Roanoke Police Explorer Scout Post 616, recipient of the 2002 Youth Award by the
Southwest Regional Crime Prevention Association. He advised that the Youth
]7
Award is presented to a youth group, or individual, under the age of 18 who has
promoted crime prevention in the community through awareness campaigns,
volunteerism, and other projects. He stated that Roanoke Police Explorer Scout
Post 616 has performed extraordinary work in their commitment, dedication and
selfless service to the community, they are often called upon and requested to
volunteer their energy and enthusiasm, and they have volunteered at such activities
as National Night Out, Special Olympics fundraising events, League of Older.
Americans, "Lunch on the Lawn", Clean Valley Day, Christmas in April, the Virginia
Commonwealth Games and they routinely volunteer at the Bradley Free Clinic. He
commended Scout Post 616 on being a well mannered and disciplined group, of
youth who personify role modes for today and great leaders for tomorrow.
PUBLIC HEARINGS:
NEIGHBORHOOD ORGANIZATIONS/PLANS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 198'1, the City Clerk having advertised
a public hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on an Amendment to Vision 2001-2020, the City's
Comprehensive Plan, to add the Gainsboro Neighborhood Plan, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 7, 2003, and Friday, March 14, 2003, and in The Roanoke
Tribune on Thursday, March 13, 2003.
The City Planning Commission submitted a written report recommending that
Council adopt, as a component of Vision 2001-2020, the Gainsboro Neighborhood
Plan, as modified on February 20, 2003.
Mr. Cutler offered the following ordinance:
(#36265-031703) AN ORDINANCE approving the Gainsboro Neighborhood
Plan, and amending Vision 2001 - 2020, the City's Comprehensive Plan, to include
the Gainsboro Neighborhood Plan; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 170.)
Mr. Cutler moved the adoption of Ordinance No. 36265-031703. The motion
was seconded by Mr. Dowe.
The Mayor inquired if there were persons in attendance who would like to
speak in connection with the matter.
The first person signed up to speak on the matter was Mr. Charles A. Price,
who, when called upon to speak, deferred.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., pointed out that photographs
of the Gainsboro neighborhood will be submitted for inclusion in the Neighborhood
Plan, and additional development proposals for Henry Street will be submitted. In
regard to the Total Action Against Poverty proposal, she advised that there was no
discussion or agreement within neighborhood meetings regarding relocation of the
Harrison Museum of African-American Culture, and asked that her comments not
be interpreted to portray disagreement with the move. She stated that it was
reported during the meetings that neighborhood groups would like no buildings on
Henry Street to be taller than four stories, and noted that buildings taller than four
stories should not be permitted inasmuch as such structures would be historically
incorrect. On behalf of those organizations that participated in the meetings, she
expressed appreciation to City staff and to the City Planning Commission who
worked with the neighborhoods to complete the Gainsboro Neighborhood Plan.
Mr. Charles A. Price, 3201 Willow Road, N. W., asked to be heard; whereupon,
the Mayor advised that he would recognize Mr. Price; however, in the future,
speakers are requested to address Council in the order in which they registered to
speak.
Mr. Price advised that the plan developed by the Roanoke Neighborhood
Development Corporation (RNDC) in 1997-98 regarding Henry Street was prepared
with community input and developed based upon zoning and potential use at that
time for the area. He stated that RNDC was involved in development of the adjacent
parking area, as well as the parking garage, and considerable time was involved in
addressing vista/height limitations and overall scope and scale. He disagreed with
Ms. Bethel's remarks in connection with the height of the buildings, because the
area, insofar as height was concerned, was restricted as a visual means to allow an
overall overview from downtown into the Gainsboro community, and to allow
maximum development in the other adjacent C-3 areas, and insofar as height and
zoning issues, buildings will be developed with that in mind. He stated that it is not
the intent of RNDC to place restrictions on the northwestern part of the site, because
of the view that will allow for the potential of development, and the RNDC plan
prepared for the Henry Street area was not restrictive in the sense as noted by Ms.
Bethel in her comments.
There being no further speakers, the Mayor declared the public hearing
closed.
Council Member Cutler inquired if the name Henry Street could be used
instead of First Street, since it is confusing to talk about Henry Street when Henry
Street no longer exists. In regard to a comment that a central meeting place is
needed for community activities, he advised that the Harrison School is located
across 5th Street from the Gainsboro neighborhood, and the Harrison School should
be protected and adaptively reused, with or without the Harrison Museum's principle
which will be moved to the Dumas Center. He stated that.the Harrison School is a
logical place for a community activities center and suggested that the matter be
discussed in the future. He noted that during discussion of the repair, widening and
reuse of the First Street Bridge as the Martin Luther King, Jr. Memorial Bridge~ it was
mentioned that the bridge would be a logical place for the Lick Run Greenway to
move across the railroad tracks from The Hotel Roanoke into downtown Roanoke,
and asked that future implementation of the Gainsboro Neighborhood Plan include
a reference that the Lick Run Greenway will cross the Martin Luther King, Jr.
Memorial Bridge.
There being no further discussion, Ordinance No. 36265-031703 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, DoWe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ -0.
SPECIAL PERMITS: Pursuant to previous action of the Council, the City Clerk
having advertised a public hearing for Monday, March 17, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to a proposal of the City of
Roanoke to grant a revocable license permitting the encroachment of parking
spaces eight feet into the public right-of-way at 3308 Franklin Road, S. W., the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 7, 2003.
The City Manager submitted a communication advising that property owners
at 3308 Franklin Road, S. W., have requested permission to implement a new parking
configuration to accommodate the addition of two handicapped parking spaces, and
2O
the new configuration will create an encroachment into the public right-of-way; the
requested revocable encroachment will extend approximately eight feet into the
right-of-way of Franklin Road, S. W., at grade level, and the right-of-way of Franklin
Road at this location is approximately 190 feet in width.
It was further advised that liability insurance and indemnification of the City
by the property owner will be provided by the property owner, subject to approval
by the City's Risk Manager.
The City Manager recommended that Council adopt an ordinance, to be
executed by the property owners, Kenneth and Linda Cumins, and recorded in the
Clerk's Office of the Circuit Court for the City of Roanoke, granting a revocable
license to allow construction of parking spaces encroaching into the right-of-way at
3308 Franklin Road, S. W.
Mr. Harris offered the following ordinance:
(#36266-031703) AN ORDINANCE granting a revocable license to allow the
encroachment of parking spaces extending eight (8) feet into the public right-of-way
at grade level, to implement a new parking configuration to accommodate the
addition of two handicapped parking spaces, upon property located at 3308 Franklin
Road, S. W., bearing Official Tax No. 1300116, upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 171.)
Mr. Harris moved the adoption of Ordinance No. 36266-031703. The motion
was seconded by Mr. Carder.
There being none, he declared the public hearing closed.
The Mayor inquired if there were persons in attendance who would like to
speak in connection with the matter.
There being no discussion by Council, Ordinance No. 36266-031703 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .................................................................................... '- ..... -7.
NAYS:None ........................................................................................ ~.
AIRPORT.SIGNS/BILLBOARDS/AWNINGS-SPECIAL PERMITS: Pursuant to
action of the Council, the City Clerk having advertised a public hearing for Monday,
March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with
regard to a proposal of the City of Roanoke to grant a revocable license to the
Roanoke Regional Airport Commission for encroachment of an overhead directional
sign approximately 58 feet into the public right-of-way of Aviation Drive, N. W.,
approaching the main entrance of the Airport Terminal Building, the matter was.
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 7, 2003.
The City Manager submitted a communication advising that the Roanoke
Regional Airport Commission, owner of property along Aviation Drive, N. W., has
requested permission to install an overhead directional sign, with all necessary
appurtenances thereto, approaching the main entrance to the Airport Terminal
Building; the proposed sign will create an encroachment into the public right-of-way
of Aviation Drive, N. W.; the revocable encroachment will extend approximately 58
feet into the right-of-way of Aviation Drive; the right-of-way of Aviation Drive at this
location is approximately 158 feet in width; and liability insurance and
indemnification of the City by the applicant shall be provided, subject to approval
by the City's Risk Manager.
The City Manager recommended that Council adopt an ordinance, to be
executed by the property owner and recorded in the Clerk's Office of the Circuit
Court for the City of Roanoke, granting a revocable license to the Roanoke Regional
Airport Commission, to allow installation of a directional sign encroaching into the
right.of-way of Aviation Drive, N. W.
Mr. Harris offered the following ordinance:
(#36267-031703) AN ORDINANCE granting a revocable license to permit the
encroachment of an overhead directional sign, extending approximately fifty-eight
(58) feet into the public right-of-way of Aviation Drive, N. W., upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 173.)
Mr. Harris moved the adoption of Ordinance No. 36267-031703. The motion
was seconded by Mr. Dowe.
The Mayor inquired if there were persons in attendance who would like to
speak in connection with the matter.
There being none, he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36267-031703 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................... ~ .... ~ ......................................... 7.
NAYS: None ........................................................................................ -0.
AIRPORT-LEASES: Pursuant to action of the Council, the City Clerk having
advertised a public hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to a proposal of the City of
Roanoke to convey approximately 800 square feet of property bearing Official Tax
No. 6640123 to the Federal Aviation Administration, conditioned upon an agreement
with the Hertz Corp. to amend a Lease Agreement removing an 800 square foot area
from the lease, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 7, 2003.
The City Manager submitted a communication advising that the Federal
Aviation Administration is in the process of acquiring sites to install Low Level Wind
Shear Alert System Remote Sensors, and one of the proposed sites is on City-owned
property currently leased by the Hertz Corp.; and the lease with the Hertz Corp.
provides that the lease is subject to and subordinate to provisions of any future
agreement between the City of Roanoke and the United States relative to operation,
improvement or maintenance of the Roanoke Regional Airport.
It was further advised that the FAA has offered to buy the site, consisting of
approximately 800 square feet, for the sum of $42,000.00; the area is currently
contained within a portion of the area that the City has leased to the Hertz Corp.; and
the Hertz Corp. has verbally agreed to an amendment to its lease whereby the 800
square foot area would be released from the lease agreement for a corresponding
reduction in the amount of monthly lease payments made by the Hertz Corp. to the
City.
The City Manager recommended, following the public hearing, that she be
authorized to execute the appropriate documents, including a contract and deed, to
convey the subject property containing approximately 800 square feet to the United
States of America, such documents to be approved as to form by the City Attorney;
with such approval to be specifically conditioned upon the Hertz Corp. executing an
amendment to the lease agreement between the Hertz Corp. and the City of Roanoke
removing the 800 square foot area from the lease agreement; and the grantee will
be responsible for all title work, surveying, plat preparation, and preparation of legal
documents.
Mr. Harris offered the following ordinance:
(#36268-031703) AN ORDINANCE authorizing the City Manager to execute
agreements, deeds and any related and necessary documents providing for the
conveyance to the United States of America of a portion of City-owned property
identified by Official Tax Map No. 6640123, consisting of 800 square feet, located on
Municipal Road, for the installation of Low Level Wind Shear Alert System Remote
Sensors; upon certain terms and conditions, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 175.)
Mr. Harris moved the adoption of Ordinance No. 36268-03J703. The motion
was seconded by Mr. Cutler.
The Mayor inquired if there were persons in attendance who would like to
speak in connection with the matter.
There being none, he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36267-031703 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ....................................................................................... --0.
PARKS AND RECREATION-CITY PROPERTY-BLUE RIDGE PUBLIC
TELEVISION: Pursuant to action of the Council, the City Clerk having advertised a
public hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon thereafter as the
24
matter may be heard, with regard to a proposal to convey five acres of City-owned
property to Blue Ridge Public Television (BRPT), being a portion of Fishburn Park
currently used by BRPT for its station and located off of Colonial Avenue, S. W., and
to impose a restriction on a 6.8-acre portion of Fishburn Park that such property will
be used for park purposes, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, March 10, 2003.
The City Attorney submitted a written report advising that since 1966, the City
has leased to Blue Ridge Public Television (BRpT) five acres of Fishburn Park, on
which BRPT has constructed its television station; the current lease ends on
November 14, 2004, and BRPT has offered to purchase the five acres from the City
for the sum of $100,000.00; approximately two and one half acres of the parcel of
land leased to BRPT are encumbered by a restriction placed upon the property when
it was conveyed to the City in 1935 by the late Blair J. Fishburn, limiting use of the
land to "park purposes"; and BRPT wishes to have this restriction removed from the
property to be conveyed by the City.
It was further advised that the heirs of Blair J. Fishburn have agreed to release
the restriction, if 1) the City will agree to imposing a similar restriction on
approximately 6.8 acres of Fishburn Park currently unencumbered with it, 2) the City
will expend the proceeds of the sale of the property on improvements to Fishburn
Park, and 3) BRPT will expend at least $47,753.00 to construct the Blair J. Fishburn
Community Room at its station, which room shall be available to and open to the
public; and BRPT has agreed to the third item by resolution adopted on February 28,
2003.
Mr. Harris offered the following ordinance:
(#36269-031703) AN ORDINANCE authorizing the City Manager to execute an
agreement, deed and any related and necessary documents providing for the sale
and conveyance of City-owned property located on Colonial Avenue, S. W., lying in
Fishburn Park, containing approximately 5.0 acres, more or less, a 2% acre portion
of which is encumbered by certain restrictions contained in a 1935 deed; approving
removal of such restrictions, and imposition of the same deed restrictions on a 6.8
acre tract of land also lying in Fishburn Park; approving expenditure of the
consideration received for the sale of this parcel for improvements to Fishburn Park,
upon certain terms and conditions, and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 176.)
Mr. Harris moved the adoption of Ordinance No. 36269-031703. The motion
was seconded by Mr. Dowe.
The Mayor inquired if there were persons in attendance who would like to
speak in connection with the matter.
There being none, he declared the public hearing closed.
Council Member Carder called attention to the possibility that the Murray Run
Greenway runs through a corner of the property i.n question, and, that being the
case, he suggested that the City of Roanoke retain a permanent easement for the
greenway, thereby ensuring no problems in the future.
The City Attorney responded that the deed will retain existing easements, and
it would be prudent to prepare a survey and reserve the specific easement.
Ordinance No. 36269-031703 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
CITY COUNCIL: The following persons addressed Council with regard to
adopting a proposed measure opposing military action against Iraq by the United
States of America:
Ms. Audette Fulbright, 1326 Belleview Avenue, S. W., requested that Council
adopt a resolution opposing the United States threatened violation of the United
Nations Charter by unilateral preemptive military action against the sovereign nation
of Iraq, and the dangerous precedent such action would establish, that the President
and Congress be urged to work with and through the United Nations to obtain
compliance by Iraq with United Nations Security Council Resolutions, and that war
should not be taken unilaterally or preemptively by the United States. She presented
petitions signed by persons in support of adoption of the resolution and pointed out
that as of noon on Monday, March 17, 2003, 151 U. S. cities and counties had
declared themselves peace cities and expressed their opposition to war with Iraq;
two Virginia cities have declared themselves peace cities: Alexandria and
Charlottesville; and nine localities are considering such declarations: Arlington
County, Blacksburg, Fairfax County, Falls Church, Leesburg, Loudon County,
Staunton, and Williamsburg.
Mr. Bob Fetter, 2923 Carolina Avenue, S. W., called attention to expenses
associated with the war on Iraq and the occupation and rehabilitation that will follow.
Ms. Elizabeth Keyser, 714 White Oak Road, S. W., advised that the war against
Iraq is a bad move on the part of the United States for five distinct reasons: (1) the
tremendous toll on human life and suffering, (2) the economic toll will be
overwhelming, with $100 billion for the war alone, not taking into consideration the
aftermath of the war; (3) the security of Americans is being threatened around the
world; (4) the United States is losing the respect of nations around the world; and
(5) Americans are losing self-respect because of the hypocritical and self-righteous
nature of certain communications generated by the United States Government. She
encouraged Council to adopt the proposed resolution.
The Reverend Rusty Dinkins-Curling, 2817 Cumberland Street, N. W., spoke
in support of adoption of the resolution, although it appears that war is imminent.
He advised that there are viable alternatives that have not been reviewed and have
not been tried by the United States Government. He stated that sufficient time
should be allowed for inspectors to complete the task of disarming Iraq, and that the
United States declare to Iraq that if it cooperates with inspectors and disarms, it will
not be attacked. He called attention to a proposal by a group of United States,
British, and Anglican clergy for a six point plan that closely resembles the
alternatives included in the proposed resolution, which many persons believe would
be successful in disarming Iraq; and if there is a means that will work short of a war,
with the associated loss of life and property and the cost of war, it should be tried.
COMPLAINTS-CITY EMPLOYEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The following persons addressed Council in connection with
alleged discriminatory practices by the City; i.e.: the termination of employment of
Ms. Nandini Assar, an employee of the Roanoke Neighborhood Partnership Office:
Ms. Angela Norman, 1731 Michael Street, N. W., addressed Council as a
community leader and a representative of the Municipal Employee Association. She
called attention to areas of employment deficits and discrimination within City
27
government; endorsement of the City Manager's Affirmative Action report by the
President of the Roanoke Chapter, NAACP, was only one voice and did not
represent the black community or other minorities; and discrimination and
favoritism still exists from the top down in City management, with managers and
supervisors who are fearful of loosing their jobs if they do not support decisions
from the top down, whether such decisions are morally and professionally right or
wrong. She stated that African-Americans are purposely being hired as supervisors
over other blacks as a disguise to accomplish the covering up of discrimination
against targeted employees. She spoke in support of Ms. Nandini Assar, a minority
employee from India, who was unjustifiably terminated from her position with the
City. She stated that Ms. Assar has more education and professional experience
than her supervisors; and support of her termination from the top down, again
exposes the level of discrimination that is alive behind closed doors. Because
favoritism is another problem, she added that some Caucasian employees are also
being treated unfairly, and she has appeared before Council over a period of six
years addressing this concern, because internal investigations render
predetermined decisions, not favorable for employees, since the deck is stacked
from the top down. She requested the assistance of Council in reaching fairness
and equity for all City employees.
Ms. Nandini Assar, 311 Buckingham Place, Blacksburg, Virginia, advised that
she was a City employee for 13 months; she was dismissed without notice on
Friday, January 3, 2003, at 4:45 p.m., prior to a scheduled week of leave time, and
she had no opportunity to address allegations about her work, despite repeated
efforts. She called attention to the last document in her personnel file prior to
receiving her letter of termination which was an internal promotion. She stated that
she brought the matter to the attention of Council after exhausting all steps in the
City's published grievance procedure. She explained that she experienced racial,
ethnic and other discrimination and prejudice in her employment; she was
dismissed without cause; she was hired as a temporary employee in November,
2001, with the understanding that a permanent position would become available
shortly thereafter; in June, 2002, she was promoted to permanent full-time status to
the position of Neighborhood Development Specialist, and was offered a salary, in
writing, that was lower than her wages as a temporary employee; and upon
accepting the position, the written offer was further reduced, without discussion,
when she received her final letter of appointment and duties of the position were
downgraded, which is typical of discriminatory practices. She stated that feedback
was denied, and when she filed a grievance, it was ignored. She explained that she
was hired to work with neighborhood groups and to render support in efforts to
enhance neighborhoods; however, the day after her promotion, she was directed
to move to a new work station and answer telephones at the City's call center with
no previous training for the new duties. She advised that she informed her
supervisor that while she was willing to help, this was not the best use of her
capabilities and thus a waste of taxpayers' money, which issues were not addressed
by her supervisor. She stated that she worked under hostile supervision and
without adequate support and training, her supervisor often PrOvided contradictory
directions, her questions were unanswered and feedback was not forthcoming. She
stated that on January 3, 2003, she was given a letter of termination alleging poor
customer service and neglect, although no record exists of poor customer service
in her personnel file and despite several requests, she was not provided with a copy
of the signed written evaluation or any supporting documentation. She explained
that she has complied with the City's grievance procedure, and requested that
Council review the situation and that she be reinstated with the offer of employment
dated June, 2002, and with provisions for supervision that are conducive to success.
Ms. Peggy Blankenship, 2316 Russell Avenue, S. W., President of the Norwich
Neighborhood Alliance, spoke on behalf of Ms. Assar. She advised that for some
time the Norwich organization experienced difficulties with the Roanoke
Neighborhood Partnership Office, which provided limited guidance until the arrival
of Ms. Assar. She stated that Ms. Assar assisted the organization in obtaining a
$10,000.00 Community Development Block Grant for the Norwich neighborhood, and
she provided the necessary leadership and guidance on behalf of an office of the
City that is vital to the well being of Roanoke's neighborhoods.
Ms, Sandra Eanes, 1616 Stewart Avenue, S. E., commended the work of Ms.
Assar in assisting the Southeast Action Forum. She advised that Ms. Assar is well
informed, and she has been a great asset to the Roanoke Neighborhood Partnership.
She requested that Ms. Assar be reinstated to her position of Neighborhood
Development Specialist.
Mr. Lewis Grogan, 528 Chestnut Avenue, N. W., spoke in support of the
assistance rendered by Ms. Assar to the Northwest Neighborhood Improvement
Council. He advised that Ms. Assar was helpful in providing the necessary
information in the grant process, and she has performed her duties and
responsibilities with integrity and professionalism. He stated that Roanoke's
neighborhoods are suffering because the grant process, which is important to
Roanoke's communities, has been interrupted, and requested that Ms. Assar be
reinstated in her position so that Roanoke can go back to the process of improving
its neighborhoods.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., spoke in support of the reinstatement
of Ms. Assar to her position. She called attention to other employees in the Roanoke
Neighborhood Partnership Office who have either been replaced, or assigned to
work in other City departments. She stated that Ms. Assar was unfairly terminated
and the circumstances of her termination should be investigated, followed by
corrective action.
Ms. Adrian Brown, 813 Gilmer Avenue, N. W., spoke on behalf of Ms. Assar
and other City employees who have suffered, are suffering, and will suffer from
discrimination at the hands of those who are. practicing different forms of
discrimination. She stated that she worked with Ms. Assar, who displayed
characteristics of strength of character and dedication to the values that City
employees hold dear - competence, fairness and respect; she practiced excellent
customer service with neighborhoods and provided a positive influence on citizens.
She added that Ms. Assar, like many other City employees, fell victim to what
appears to be a corrupt departmental system that should be changed; and some
employees have left the City, some are waiting in the wings for the "shoe to fall",
and some do not know that they will be a victim in the future. She asked that
Council listen carefully to what is being said because most City employees suffer
in silence.
COMPLAINTS-CITY EMPLOYEES: Mr. Robert Gravely, 3360 Hershberger
Road, N. W., advised that the last time he appeared before Council, he was denied
his first amendment right to freedom of speech. He advised that Council Members
are elected to represent all of the citizens of Roanoke and not a select few. He
expressed concern with regard to the City's pay scale, and the use of taxpayers'
dollars to construct large buildings and to attract businesses to the City of Roanoke.
NEIGHBORHOOD ORGANIZATIONS/PLANS-COMPLAINTS-CITY EMPLOYEES-
CITY COUNCIL: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that the
world is in crisis, with people crying for peace; and it is disturbing to hear citizens
request that their City Council issue a resolution for Roanoke to be a city of peace,
and the reaction of Council to not respond in any way is disturbing. She stated that
it is also disturbing when an individual defers to address Council, and later is
allowed to address comments made by a previous speaker with little reference to the
Neighborhood Plan which was the topic of discussion. She added that it is also
disturbing to hear a City employee indicate specifically how he or she has been
discriminated against, and other City employees have addressed Council in the past
with their concerns of discriminatory practices without any response by Council.
She asked that Council work with City employees and Roanoke's neighborhoods so
that they can be the best they are capable of becoming.
There being no further business, the Mayor declared the meeting adjourned
at 8:10 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
3]
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 7, 2003
9:00 a.m.
C-1
The Council of the City of Roanoke met in regular session on Monday, April 7,
2003, at 9:00 a.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter 2, Administration,
Article il, City Council, Section 2-15, Rules of Procedure_, Rule 1, Re__~q_ular Meetin_g~,
Code of the City of Roanoke (1979), as amended; and pursuant to Resolution No.
36193-010603 adopted on January 6, 2003, which changed the time of
commencement of the regular meeting of Council to be held on the first Monday in
each month from 12:15 p.m. to 9:00 a.m.
PRESENT: Council Members William H. Carder, M. Rupert Cutler, William D.
Bestpitch, and Mayor Ralph K. Smith ................................................................. -4.
ABSENT: Council Members C. Nelson Harris, Alfred T. Dowe, Jr., and Linda F.
Wyatt (arrived late) ............................................................................................ 3.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
CITY COUNCIL: A communication from Mayor Ralph K. Smith requesting that
Council convene in a Closed Meeting to discuss a special award, being the Shining
Star Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as
amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Mr.
Cutler and adopted by the following vote:
H:\Minutes.01\04-07-03.wpd Page ] of 35
AYES: Council Members Carder, Cutler, Bestpitch and Mayor Smith ........... -4.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Members Dowe and Wyatt arrived late.)
COMMITTEES-CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended, was before
the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Mr.
Cutler and adopted by the following vote:
AYES: Council Members Carder, Cutler, Bestpitch and Mayor Smith ........... -4.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Members Dowe and Wyatt arrived late.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL-CITY PROPERTY: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
in open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in Closed Meeting as above described. The motion was seconded by Mr.
Carder and adopted by the following vote:
AYES: Council Members Carder, Cutler, Bestpitch and Mayor Smith ........... -4.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Members Dowe and Wyatt arrived late.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL-CITY PROPERTY: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose, where discussion
H:\Minutes.01\04-07-03.wpd Page 2 of 35
in open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A) (3), Code of Virginia (1950), as
amended.
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in Closed Meeting as above described. The motion was seconded by
Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Cutler, Bestpitch and Mayor Smith ............ -4.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Members Dowe and Wyatt arrived late.)
At 9:05 a.m., the Mayor declared the meeting in recess.
The Council meeting reconvened at 9:10 a.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Smith
presiding, and all Members of the Council in attendance. (Mr. Dowe arrived at
9:30 a.m.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION, CLARIFICATION; AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
DOCKET:
SALE/PURCHASE OF PROPERTY-BUDGET-WATER RESOURCES: The City
Attorney presented an additional measure for consideration by Council at its
2:00 p.m., session in connection with the City Manager's communication
recommending execution of Change Order No. 2 to the contract with Golder
Associates, Inc., for ground water exploration investigation and work, with regard
to development of additional water sources to increase the City's water supply; an
option agreement to purchase property located at 1905 Riverdale Road, S. E., to be
used as a well site; and appropriation of funds. (Agenda item 6.a.6.)
HABITAT FOR HUMANITY: Dr. Cutler referred to an item on the 2:00 p.m.,
Council docket pertaining to a request of Habitat for Humanity in the Roanoke Valley,
Inc., to present a faux check representing property taxes, permit fees, and local
sales taxes paid to the City and to discuss new house designs. He called attention
to a concern of Habitat for Humanity in regard to the City's reaction to its proposal
to construct six to twelve new houses; however, there appears to be a reluctance on
the part of the City Manager to approve the proposal.
H:\Minutes. Ol\O4-O7-O3.wpd P¢_~c ~ o:[' ~5
The City Manager advised that Habitat for Humanity has constructed 120+ Iow
to moderate income houses in the City of Roanoke, most of which were constructed
prior to the Council's discussion regarding ways to deconcentrate Iow and moderate
income housing throughout the City, and to disperse such housing so that there is
not a high concentration of any one socio-economic status in the community. She
stated that direction has been provided to Habitat indicating that the City is
prepared to make funds available through the Community Development Block Grant
program, but housing should not be constructed in such a way as to further
concentrate housing in a particular area of the City; however, Habitat has not
responded to the offer. She explained that the City, through the Roanoke
Redevelopment and Housing Authority, owns a tract of land on which Habitat is
interested in constructing a significant number of houses, which is in addition to a
parcel of land that Habitat currently owns that would provide the opportunity for
construction of six or more houses; however, it is the opinion of City staff that no
further housing should be concentrated in that specific area of the City. She noted
that City staff has been supportive of Habitat for Humanity and encouraged Habitat
to modify its housing design so that in the future Habitat homes will be more in
keeping with the overall neighborhood and the houses will not stand out in a way
that makes it obvious that the structure is either a Habitat house, or the occupant is
of Iow to moderate income status; therefore, Habitat has agreed to construct
different size houses, with multiple arrangements for bedrooms, porches, etc. She
advised that there continues to be a concern about the concentration of Habitat
houses in one part of the City; Habitat has advocated minimum acreage for its
houses so as to maximize the number of houses that can be constructed on a
particular parcel of land; and City staff believes that the approach should be to
locate Habitat houses in all neighborhoods, to use infill properties, and to construct
houses of a similar character to those already existing in the neighborhood. She
stated that Habitat for Humanity has been advised that the City of Roanoke cannot
continue to be the Iow and moderate income housing capital of southwest Virginia
and the City has suggested that Habitat should acquire property in other areas of the
region.
The City Manager explained that staff's recommendation in no way affects
Habitat's ability to purchase property and to build as would any private developer,
but in large measure, Habitat for Humanity has been able to construct many houses
in the City of Roanoke because the City has made property available to the
organization.
Council Member Dowe entered the meeting.
H:\Minutes.01\04-07-03.wpd Page 4 of 35
SCHOOLS: Vice-Mayor Harris referred to an item on the 2:00 p.m. Council
docket pertaining to the selection of persons to be formally interviewed for the
position of School Trustee on April 24, 2003, beginning at 4:30 p.m. He advised that
Council may interview up to three persons per vacancy, or nine applicants; however,
Council could interview less than nine persons if it so desires. He stated that it
would be appropriate to reach a consensus of the Council at this time as to those
persons who will be formally interviewed.
Following discussion, it was the consensus of Council that the following
persons will receive the formal interview on April 24, 2003, at 4:30 p.m., in the
Council Chamber, and all other applicants will be eliminated from the School Trustee
selection process:
Dennis M. Binns
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
COUNCIL-SCHOOLS-BUDGET: The City Manager advised that Council is
scheduled to meet with the School Board in budget study session on Thursday,
May 8, 2003, at 8:30 a.m. She explained that because the fiscal year budget has
been established by that time, the meeting is not strictly a budget session, but could
provide an opportunity to discuss other issues. She called attention to an item of
significant importance to the Council and to the School Board; i.e.: a detailed
presentation by the School Board on plans for renovations to Patrick Henry High
School, and noted that the Patrick Henry project is the most significant capital
expenditure for any one item in the school system in many years, however, no
in-depth presentation has been made to the Council.
Following a discussion of the matter, it was the consensus of Council to
request a detailed briefing on Patrick Henry High School renovation plans; a briefing
on vocational/technical education and the changing needs of society, recognizing
that a four-year college degree will not be the demand for most jobs of the future,
financial support bythe School Board for vocational/technical education, the School
Board's philosophy/definition of vocational/technical education and its future, the
future of the Blue Ridge Technical Academy, the sharing of the principalship
between the Blue Ridge Technical Academy and the Noel C. Taylor Learning
Academy, a clarification of the focus of the Blue Ridge Technical Academy and the
Gibboney Career and Technical Education Program, and a brief summary of the
School Board's proposed fiscal year 2004 budget.
H:\Minutes.01\04-07-03.wpd Page 5 of 35
It was suggested that the budget information be provided to the Council in
advance of the May 8 meeting for review.
BRIEFINGS BY STAFF:
FLEET MANAGEMENT: The City Manager introduced Robert D. Frazier,
Manager, Fleet Management, for a briefing on the City's vehicular fleet and
equipment, and reductions in the fleet which are proposed in the fiscal year 2004
budget.
Mr. Frazier presented information on the mission and vision of Fleet
Management, a utilization survey, performance measures, a vision for the future and
key steps that are necessary to accomplish the vision. He advised that staff's vision
to be the best Fleet Management organization in the Commonwealth of Virginia by
the year 2005 is in concert with Goal No. 4 of City's Strategic Plan 2003. He stated
that a utilization survey revealed that approximately 884 vehicles and pieces of
equipment are managed by the Fleet Management Division and as a result of
research through the American Public Works Association, minim um standards were
developed for maintaining and utilizing Cityvehicles; and survey results information
was provided to City department managers inquiring as to the amount of utilization
of equipment/vehicles, is the equipment being properly utilized, are there ways to
consolidate equipment, are there ways to eliminate certain equipment, and is it
possible to work in a new mode with fewer vehicles and equipment. He stated that
the departments also looked at how they are budgeted in comparison to Other
municipalities in the Commonwealth of Virginia and itwas determined that Roanoke
is ranked 6th in budgeted dollars but 3rd in fleet size, and in reality the City of
Roanoke is spending about $1,000.00 per vehicle, but budgeted at just over $700.00
per vehicle.
He explained that the first goal was to match the size of Roanoke's fleet to the
needs and utilization of the Fleet Management department, and to ensure that the
department could properly maintain the fleet of vehicles, which, in today's market
means more than just purchasing parts and equipment, but the training of
technicians that involves investment of a lot of time and money to ensure that
technicians receive the training they need to properly diagnose and repair
equipment. In addition, he stated that vehicles and diagnostic tools are updated
each year so as to identify vehicular problems; there was a need to eliminate and
to consolidate vehicles wherever possible, therefore, department managers were
requested to identify those areas where operations could be consolidated, where
vehicles could be shared by more than one City department through a motor pool,
and 35 vehicles and pieces of equipment are currently included in the City's motor
pool. He noted that voluntarily, department managers eliminated 90 vehicles and
pieces of equipment from the fleet, which equates to an immediate savings of
$611,500.00 for vehicles and pieces of equipment that did not need to be replaced,
H:\Minutes.01\04-07-03.wpd P~t~¢ {~ O~' 35
and when projecting the costs over an average of a ten-year life span, $285,000.00
in savings per year for ten years represents approximately a $3 million savings in
CMERP and an immediate savings of $46,000.00 a year in the Fleet Management
budget for repairs and maintenance of equipment. He stated that departmentally,
performance measures were established to determine if Fleet Management was
doing a good job for all City departments by analyzing availability, which is the
percentage of time that a vehicle or piece of equipment is actually available when it
is scheduled for use; industry standard is 95% of the time, and over the past six
months, the City was above the 95% level during five of those six months. He called
attention to a snow removal policy for City em ployees to better manage vehicles and
to ensure the best possible job in these situations; vehicle turnaround time was
reviewed with regard to the amount of time it takes to get a vehicle back in service,
and turnaround time has been reduced by 50% in the last six months. He stated that
staff reviewed the parts department, and the last three inventories showed a 1.2%
average error rate, or less, while industry standard is 5%.
He reviewed cost saving measures, such as reducing the number of sports
utility vehicles which are more expensive to maintain than a sedan or pick.up truck
by 10%; utilizing salvaged vehicles for parts which led to a savings of over
$14,000.00 in the cost of new parts; the department has studied the potential of
repairing parts versus replacement of parts as a cost saving measure; and CMERP
replacement of equipment was reviewed so as to purchase the most efficient
equipment for the tax dollar.
Looking to the future vision of the Fleet Management department, Mr. Frazier
called attention to a goal to formalize a career development program which will
guide employees upon entering the department on how to move up from a
Mechanic's Helper to a Mechanic 1, to a Mechanic 2, to a Master Mechanic, to a
Supervisor; how to attain ASE certification, which has been attained by 75% of the
City mechanics; and the City of Roanoke can apply to be Blue Seal Certified which
will make Roanoke the fourth municipality in the Commonwealth of Virginia to be
ASE Blue Seal Certified in the shop. He explained that individual productivity is
emphasized by tracking direct labor, indirect labor, and reviewing the amount of
time that is devoted to a specific activity, while looking for methods to improve
productivity through a team approach and buy in by staff. He stated that a goal is
to fully implement the motor pool, to implement the department's mission policy to
help guide City department managers in making the right decisions regarding
replacement of vehicles, development of vehicle replacement guidelines containing
mileage and/or hours criteria, age criteria, and life-to-date maintenance costs, and
when a vehicle exceeds any two of those standards for the type of vehicle, it then
qualifies for replacement; and to continue the tracking program by reviewing
significant criteria to be able to move to the next level in order to provide better data
leading to better decisions and better accountability.
H:\Minutes.01\04-07-03.wpd ~)a~c '70~ 35
Mr. Frazier reviewed other specific steps such as a new procedure for
addressing oil changes for the City's vehicular fleet, installation of new shop doors
on the back side of the facility, installation of an in-house radio system, re-
engineering the night shift operation to be more productive during those hours
when there are fewer City employees on the job, investment in software technology
and hardware technology that will provide better tracking capability and direct
interaction between technicians, and investing in the right diagnostic equipment, all
of which will lead to a more efficient operation and better service for customers.
In summary, Mr. Frazier expressed appreciation for the opportunity to review
the operation of the Fleet Management division. He stated that the department is
taking an aggressive role in reduction of costs and in better management of the
City's fleet assets in an effort to improve productivity; employees have been
challenged to develop solutions, some of which have been implemented; and the
goal for the future is to continue to listen and to challenge staff to come up with
even better ideas.
Council Member Carder referred to the days of the $400.00 oil changes, and
asked to see additional numbers inasmuch as he advocated privatization of the
service to increase cost effectiveness. He inquired if the department is bench
marking versus the budget, and advised that he favors bench marking versus actual
cost. He requested additional information on the amount of dollars per vehicle mile,
the preventative maintenance program, and what are the numbers if the total
number of dollars in fleet is divided by the number of vehicle miles, versus total
cost if the operation is privatized. He requested additional information on standard
business practices throughout the United States in terms of fleet management, what
are other communities doing, what was the reason for the $400.00 oil change which
was revealed in a City audit that showed a tremendous amount of waste, as well as
other issues in the parts department, what does an oil change cost today, and total
dollars expended per vehicle mile today versus yesterday.
Mr. Frazier called attention to privatizing the City's towing needs, at a cost of
less than $40,000.00 per year, which will represent a tremendous cost savings for
the City; and partnering with vendors on equipmentJparts and one price oil changes.
There was discussion with regard to the rental of certain equipment that is not
used on a regular basis versus the cost of replacement of the same equipment by
the City; whereupon, Mr. Frazier advised that only a few pieces of equipment that
were eliminated from the City's fleet would have to be rented, most of which is in the
Streets Division, and amounts to no more than several thousand dollars per year;
and the City Manager has requested that various pieces of equipment be monitored
as to usage.
H:\Minutes.01\04-07-03.wpd Page 8 of 35
The City Manager advised that there are certain pieces of equipment that are
proposed for elimination or transfer to the motor pool in the 2004 fiscal year budget,
and in those departments where there is an occasional use of a piece of equipment,
such specific budgets will include rental dollars because the equipment cannot be
taken away without making provision for the cost of rental. She stated that the City's
philosophy is that if the equipment is not needed at least 90% of the year, it should
not be retained.
The City Manager called attention to two areas of privatization under
consideration; i.e: continuation of the washhouse facility and whether or not it would
be less expensive to contract for City vehicles to go through a type of automated
wash, while retaining the washhouse for larger vehicles that need to be cleaned on
a daily basis, such as those used for Solid Waste Collection; and the issue of
gasoline dispensing because there is a lot of lost time in vehicles going to one or
more locations for gas. She stated that much progress has been made in Fleet
Management considering some of the challenges that the department faced, the
department has benefitted significantly from input by City staff who are challenged
to be the very best, and given more time, additional successes in Fleet Management
will be identified and presented to the Council.
There was discussion in regard to environmental issues, whether Fleet
Management has an emissions policy, and actions taken by the department to
reduce air pollution from City vehicles; and to acquire higher mileage vehicles, or
hybrid vehicles using biodiesel fuel; whereupon, Mr. Frazier advised that staff is
investigating the use of biodiesel fuel to determine the long term maintenance
effects, additional costs if any to vehicles, needed modifications to certain vehicles,
additional expenses to be incurred, and local availability of biodiesel fuel. He stated
that by using a fuel emissions tester, the fuel system and fuel emissions can be
tested to determine whether a vehicle is in compliance with OSHA standards, and
Roanoke is now 14,000 to 1 environmentally compliant, which means that the City
of Roanoke meets the standards to be certified by the State of Virginia. He added
that Fleet Management has become the lead department for environmental
concerns, particularly hazardous wastes, and will serve as a model for all other
City departments; and the department is also a member of the environmental
management system team. He stated that when City vehicles are replaced, staff
reviews such issues as gas mileage, annual maintenance costs, and annual down
time for repairs.
A question was raised in regard to cooperative efforts with the School system;
whereupon, Mr. Frazier advised that staff is working with school officials on an
arrangement whereby students can work in the City Garage. He referred to a recent
incident in which a City vehicle was painted and repaired by students at a cost of
$200.00 for materials, while the same improvements would have cost in the range
of $1,500.00 through a private vendor.
H:\Minutes.01\04-07-03.wpd P~LgC 90~ 35
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
SEWERS AND STORM DRAINS: The City Manager introduced a briefing on
City of Roanoke storm drains and capital projects; whereupon, Philip C. Schirmer,
City Engineer, advised that the presentation would cover three areas; i.e..' the big
picture to demonstrate how the City of Roanoke is positioned within the watersheds
that surround it, land use which is directly related to the amount of runoff from
developed properties, and options for funding.
He advised that the contributing watershed that surrounds the Roanoke area
is the Roanoke River watershed, which also goes across a number of jurisdictions
such as Botetourt County, Roanoke County, Montgomery County, Floyd County,
through the City of Salem and down through the City of Roanoke. He stated that the
City of Roanoke contains 27,000 acres, or the equivalent of 43 square miles,
approximately 33,000 - 35,000 detached residences are located within the City's
boundaries, and about 500 square miles of surrounding watersheds are the real
issue. He called attention to a number of watersheds within the City of Roanoke: the
Roanoke River (about 10% of which is within the confines of the City of Roanoke),
Tinker Creek, Peters Creek (about half is in the City) Garnand Branch which goes
through Garden City is about 85% within the City, Trout Run is the only watershed
that is 100% within the City's boundaries, and Lick Run and Murdock Creek are
about 95% within the City's boundaries. He presented slides demonstrating land
use, which is related to how much of the rainfall actually runs off in a single family
residential development, multi-family dwellings, and institutional uses including City
buildings, churches, hospitals, school land, parks, and commercial development.
He advised that there are approximately $53 million in identified City storm
drain capital project needs, ranging in value from small projects of about $5,000.00
up to $8,000,000.00, and the $53 million does not include the Roanoke River Flood
Reduction Project which is a much larger project. He further advised that storm
drain projects are geographically diverse, located throughout the City, and not
concentrated in any one specific area or any one watershed within the City. He
stated that there are four funding mechanisms; i.e.: long-term borrowing through
bonds which is historically how the City has paid for most of its storm drain
improvements in the past, dedicated fees or taxes, developer-related charges, and
a storm water utility. With regard to project funding, he advised that bond funding
averages about $700,000.00 a year, and a review of the past ten years of
expenditures for storm drain-type projects reveals that the City has spent $50,000.00
a year from CMERP funds, therefore, the total is approximately $750,000.00 a year
of funds expended by the City on storm drain capital projects. He explained that
with current projects scheduled and based upon historical averages, it will take the
City approximately 70 years to get through the $53 million list of storm drain
projects, which is a rolling list and as one project comes off, another project is
Page 10 of 35
added to the list. He noted that Roanoke's storm drain infrastructure is aging and
nearing the end of its useful life, and not only is the City dealing with new projects,
but certain replacement projects as well; recently, the City submitted an application
for a storm water quality permit, and water quality regulations will most likely
increase the City's funding needs in the area of storm drains.
Mr. Schirmer reviewed enabling legislation in the Commonwealth of Virginia
that provides a method for funding projects in a municipally.owned storm water
system, which can be considered a utility because basically every property in the
City of Roanoke generates water runoff, every developed property contributes to the
problem, and a measurable service is being provided to citizens through capital
projects, therefore, the locality is providing a direct service that can be charged for.
He stated that the fees would reduce the reliance on General Funds, offer an
opportunity to provide additional services, all persons would share in the cost since
all properties generate water runoff, and there is a limitation that funds generated
from a storm water utility can only be used for land acquisition for capital projects
relating to storm drains, administration of storm water programs such as the NPDES
program, engineering, construction, debt retirement costs, cost of administration,
and facility operation and maintenance costs.
Question was raised as to whether the storm water utility would be a separate
function from the regional water authority; whereupon, the City Manager advised
that during discussions with Roanoke County, it was been stated that long term, it
would be in the best interest of the region for storm water to be a part of the regional
authority, but including storm water issues in water and sewer authority discussions
at this time would cause a delay, therefore, it would be better for the water and
sewer authority to be established, followed by consideration of inclusion of storm
water at a later date.
The City Engineer advised that there are certain typical steps that must be
followed to develop a storm water utility; i.e.: development of a strategy and a
feasibility study as to how much of the City's capital debt storm drain projects
should be retired and a proposed time frame, development of a rate structure that
would support such expenditures, adoption of an ordinance implementing a billing
procedure, and ultimately providing the services to Roanoke's citizens.
Mr. Schirmer reviewed examples of how various properties would be charged
for the storm drain utility, using an average private residence, an average size
condominium complex, and a shopping center in the City of Roanoke.
Pagellof 35
It was noted that all citizens will pay the storm water user fee, based on the
amount of impervious surface; and under the category of institutional uses, all
properties, regardless of their taxable status for real estate purposes, will be
required to pay a storm water utility fee, if enacted by the locality. For example: tax
exempt non-profits, churches and other types of institutions would be assessed
based upon the amount of impervious surface.
The City Engineer reviewed storm water utility fees enacted by other localities
in the Commonwealth of Virginia, the City of Norfolk being the highest at $5.47 and
Prince William County the lowest at $1.73; and most localities have clustered around
the middle at approximately $3.00 for an equivalent residential unit, based upon
about 2,000 square feet of impervious area. He advised that the City of Roanoke
proposes to prepare a detailed study to determine the size of the average residential
unit, however, if the City were to implement a $3.00 per month equivalent residential
rate, taking into consideration 33,000 units, residential property owners would pay
about 3'1% of the total, approximately 1 '100 units in multi-family housing would pay
about 40%, commercial properties would pay the bulk of the fee or about 50%, and
approximately two-thirds of the fee would be paid by institutional users. He stated
that based on a $3.00 per month assessment, $3.8 million a year in potential revenue
could be applied to capital projects.
Mr. Schimer explained that the next steps will involve a feasibility study to
review Roanoke's properties in detail, by literally reviewing every residence in the
City of Roanoke to determine the average impervious area of the residential unit; a
review in detail of each commercial property to determine a rate structure; a detailed
forecast in terms of revenue; a review of commercial assessments, billing
procedures, and implementation of the system, all of which will involve a
considerable amount of time. He stated that another corn ponent is a detailed capital
project implementation strategy by refining the current list of capital projects to
develop a document much like a capital improvement program by listing specific
projects, specific costs, costs of administering projects, and costs of engineering
and land acquisition, etc.
Council Member Bestpitch suggested that priorities and time frames be added
to the list, because it would appear that a 70 year time frame could be cut down to
somewhere in the range of '15 years or less.
The City Manager advised that she would recommend that concentration of
funds go into capital, given the current list of outstanding projects, although some
localities use a portion of the funds for ongoing maintenance as well as capital
expenses; and facilities must be maintained, therefore, it is necessary to ensure that
citizens understand that the operating budget of the City of Roanoke will have to
increase in terms of the maintenance function, which is a policy decision for the
Council as to whether the utility fee itself will be responsible for ongoing
maintenance of facilities, as well as capital construction of facilities.
Page 12 of 35
Council Member Wyatt questioned the impact on economic development in
the City of Roanoke if a storm water utility fee is enacted which could provide a
disincentive for businesses to locate in the Roanoke area; whereupon, the City
Manager advised that the question is, does the City of Roanoke want to address the
problem in an aggressive way and, if so, what is the vehicle to be used. She stated
that the real estate tax could be one means, or City staff could be directed to cut
their operating budget by ten per cent, or a utility tax could be imposed. She added
that it is important to think about the price in terms of economic development if
storm drain projects are not completed, because if potential businesses visit the
community and see standing water, or neighborhoods that are negatively impacted
because of water issues, or there is standing water around businesses, that could
also be a disincentive to locate in the area, therefore, it is a delicate balance that the
City must strive for.
The City Manager advised that the question before Council is whether or not
Council would like for City staff to spend the amount of time that will be necessary
to provide the level of detail that would be needed for the Council to make an
informed decision on enacting a storm water utility fee.
The Mayor requested additional information with regard to the list of storm
drain projects, how long the projects have been pending, and areas of the City that
will be affected.
Ms. Wyatt requested information on the cost of a study.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
DEBT POLICY-DIRECTOR OF FINANCE-BONDS: The Director of Finance
presented a briefing on debt policy for the City of Roanoke. He advised that one of
the keys to sound financial management is the development of a debt policy, which
is recognized by bond rating agencies and development of a debt policy is a
recommended practice by the Government Finance Officers Association. He
explained that a debt policy establishes the parameters for issuing debt and
managing the debt portfolio; it provides guidance to the administration regarding
purposes for which debt may be issued, types and amounts of permissible debt and
method of sale that may be used; the debt policy is intended to demonstrate a
commitment to long-term financial planning and will be used in conjunction with the
Capital Improvements Programs for both the City and the School Board; and
adherence to the debt policy will help assure protection of the City's double-A bond
rating credit quality.
(For full text, see Guidelines for Debt Issuance on file in the City Clerk's Office.)
At 12:05 p.m., the Mayor declared the meeting in recess.
Page 13 of 35
At 2:00 p.m., on Monday, April 7, 2003, the Council meeting reconvened in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, Virginia, with Mayor Smith presiding.
PRESENT: Council Members William H. Carder, M. Rupert Cutler, Alfred T.
Dowe Jr., C. Nelson Harris, Linda F. Wyatt, William D. Bestpitch and Mayor Ralph K.
Smith ............................................................................................................ 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
HOSPITALS.SISTER CITIES: The Mayor welcomed Hye-Ryeon Hong, Medical
Records Specialist, and Hyun-Sook Jung, Registered Nurse, from Wonju, Korea,
Roanoke's Sister City, who were visiting the Roanoke Valley to observe operations
at Lewis-Gale Medical Center and the Pediatric Department at Community Hospital.
The Mayor presented each guest with a crystal star.
PROCLAMATIONS: The Mayor presented a proclamation declaring the month
of April, 2003, as Scottish American History and Heritage Month.
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented a
proclamation declaring the month of April, 2003, as Fair Housing Month.
PROCLAMATIONS-BUiLDINGS/BUILDING DEPARTMENT: The Mayor
presented a proclamation declaring April 6 - 12, 2003, as Building Safety Week.
PROCLAMATIONS-YOUTH: The Mayor presented a proclamation declaring
April 6 - 12, 2003, as Boys and Girls Club Week.
PROCLAMATIONS-COMMUNICATIONS DEPARTMENT: The Mayor presented
a proclamation declaring April 13 19, 2003, as National Public Safety
Telecommunicator's Week.
Page 14 of 35
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
February 3, 2003, and recessed until Tuesday, February 4, 2003; and Tuesday,
February 18, 2003, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Cutler moved that the reading of the minutes be dispensed with and that
the Minutes be approved as recorded. The motion was seconded by Mr. Dowe and
adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch, and
Mayor Smith ................................................................................................... 7.
NAYS: None ........................................................................................ --0.
SEWERS AND STORM DRAINS-EASEMENTS: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, April 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
vacation of a sanitary sewer easement across property located on Hidden Oak Road,
S. W., identified as Official Tax Nos. 5050220 - 5050222, inclusive, was before the
body.
Mr. Cutler moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ................................................................................................... -7.
NAYS: None ...................................................................................... -0.
Y.M.C.A.-CITY PROPERTY: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, April 21,2003, at 7:00
p.m., or as soon thereafter as the matter may be heard, with regard to conveyance
of City-owned property located at 540 Church Avenue, S. W., identified as Official
Tax No. 1113414, to the YMCA of Roanoke Valley, Inc., upon certain terms and
conditions, was before the body.
Page 15 of 35
The City Manager advised that the YMCA has expressed an interest in
acquiring the property on which the Jefferson Gym is located; the YMCA is in need
of a new facility to accommodate its expanding number of programs; according to
a draft agreement, the City of Roanoke may transfer title to the YMCA with certain
conditions; if the YMCA obtains the Jefferson Gym, the YMCA will make available
some of its resources, including various fitness and safety programs to City youth;
and the exchange will support the recently developed Roanoke Youth Initiative
Program.
Mr. Cutler moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ............................................................................................ 7.
NAYS:None ......................................................................................... 0.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication from
Robert L. Humphreys tendering his resignation as a member of the Roanoke Arts
Commission, was before the body.
Mr. Cutler moved that the communication be received and filed and that the
resignation be accepted. The motion was seconded Mr. Dowe and adopted by the
following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith .................................................................................................... 7.
NAYS: None ........................................................................................ 0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORiTY-COMMUNiTY
PLANNING-HOTEL ROANOKE CONFERENCE CENTER: The following reports of
qualification were before Council:
Gilbert E. Butler, Jr., as a member of the City Planning
Commission, for a term ending December 31, 2006;
D. Kent Chrisman as a member of the City Planning
Commission, for a term ending December 31, 2006;
Henry Scholz as a member of the City Planning
Commission, for a term ending December 31, 2006;
Page 16 of 35
Sherman V. Burroughs as a member of the Fair Housing
Board, for a term ending March 31, 2006; and
William White, Sr., as a member of the Hotel Roanoke
Conference Center Commission, for a term ending
April 8,2007.
Mr. Cutler moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members: Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch, and
Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
REGULAR AGENDA
SCHOOLS: It was the consensus of Council that the following persons will be
accorded the public interview for the position of Trustee, Roanoke City School
Board, on Thursday, April 24, 2003, at 4:30 p.m.:
Dennis M. Binns
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
TAXES-HOUSING/AUTHORITY-HABITAT FOR HUMANITY: David Camper,
President of the Board, Habitat for Humanity, advised that Habitat has enjoyed its
partnership with the City of Roanoke over many years; whereupon, he presented a
ceremonial check demonstrating that Habitat for Humanity has paid $66,000.00 in
property taxes and $27,000.00 in building permit fees to the City of Roanoke.
He introduced Tom Dalzell, Member of the Board, to present a briefing on
house designs.
Page 17 of 35
Mr. Dalzell advised that the City of Roanoke recently enacted housing designs
for use in the neighborhood design districts, and Habitat for Humanity has worked
with the City to establish design standards. He presented an illustration of a two
bedroom house which has four different variances in that the eaves can go right to
left, or front to back, floor plans can be flipped, the structure has approximately 928
square feet, a living room, two bedrooms with walk-in closets, kitchen and dining
room with stove, refrigerator and double sink, one full bathroom, laundry room with
a washer and dryer, a gas furnace with air conditioning or a heat pump, gas or
electric water heater, a 14' wide x 6' deep front porch, and a rear stoop; and outside
amenities will include a detached 8' x 8' storage building, concrete sidewalk, and a
gravel driveway. He presented a drawing of a three bedroom house of about 1,148
square feet with living room, foyer, three bedrooms with walk-in closets, kitchen and
dining room with stove, refrigerator and double sink, one and one-half bathrooms,
laundry room with a washer and dryer, a utility storage room, a gas furnace with air
conditioning or a heat pump, gas or electric water heater, the front porch on a three
or four bedroom house is 22' wide x 6' deep, a rear stoop, and an 8' x 8' outside
storage building, a concrete sidewalk, and a gravel driveway. He advised that
although no two story houses have been constructed, two plans are available, and
presented a drawing for a two-story, th ree bedroom house with approximately 1,142
square feet, living and dining room, kitchen with stove, refrigerator and double sink,
a pantry, a half bathroom on the downstairs level, laundry room with washer and
dryer, a gas furnace or heat pump, gas or electric water heater, a front porch of 20'
wide x 8' deep, and a 10' wide x 8' deep rear porch; the second floor contains three
bedrooms, a full bathroom, an extra sink off the master bathroom, and a loft area,
an 8' x 8' outside covered storage building, concrete sidewalk and gravel driveway.
He presented a drawing of a two story house with living space of about 1,190 square
feet, with a living room and dining room, kitchen with appliances, pantry, a half
bathroom downstairs, three bedrooms on the second floor with walk in closets, a full
bathroom, a laundry room with washer and dryer, an outside 8' x 8' storage shed,
concrete sidewalk and gravel driveway. He noted that the first house using the new
design is being constructed on Aspen Street, N. W., which will be a four bedroom
structure.
Ms. Beverly Shumar, a soon to be Habitat for Humanity homeowner, advised
that Habitat has given her a chance to own something besides her vehicle. She
stated that she has watched family after family and generation after generation move
into Section 8 subsidized housing because that was all they could afford, and
because of Habitat for Humanity they have learned how to work out finances and
how to work together, leading to a life of self-sufficiency. She stated that she looks
forward to moving into her new home, it gives her peace of mind to know that the
house will belong to her, and Habitat for Humanity has made safe living affordable
for her.
Page 18 of 35
YOUTH: Ms. Denesha Johnson, Team Leader, advised that she is a resident
of the City of Roanoke and a senior at William Fleming High School, and expressed
appreciation for the opportunity to present information with regard to National Youth
Services Day, which will be held on Saturday, April 12, 2003, at the Roanoke Higher
Education Center, at 9:00 a.m. She invited Council Members to attend activities on
April 12 and to join in volunteer projects between 10:00 a.m. and 2:00 p.m., to clean
up Loudon Park, to paint a mural, to plant a garden at McCray Court, to organize
thousands of donations through the "We Care Drive", to clean trains at the Virginia
Museum of Transportation, clean up projects at Huff Lane Micro Village and Patrick
Henry High School, and to work with children at the Literacy Festival. She stated
that participation in National Youth Services Day will provide an opportunity to show
Roanoke's youth how much Council believes in them.
Marion Vaughn-Howard, Youth Coordinator for the City of Roanoke,
introduced members of the Boys and Girls Club who will participate in Youth
Services Day by working at Huff Lane Micro Village.
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City Public
Schools, presented a briefing on Career and Technical Education for the 21st
Century in the City of Roanoke.
He advised that efforts are being made in Roanoke City Public Schools to
educate students to thrive in a changing economy; the United States economy is
changing rapidly in ways that will have disastrous consequences for workers who
lack skills that are now necessary for many good jobs; and Roanoke City Schools
is committed to making certain that Roanoke City students acquire those skills and
graduate from Roanoke's high schools prepared for success.
Dr. Harris advised that when visiting Roanoke's schools, one will see a
number of programs that resemble vocational programs; as the programs have
changed and expanded to meet the workforce needs of the 21st century, the names
have changed from vocational education to business and technical education and
from business and technical education to career and technical education; in addition
to teaching the skills required in each career program, focus is placed on
mathematics, reading, writing and communication skills; students must also be able
to solve problems, work effectively with diverse groups and use computers; and the
school system works closely with employers and organizations such as the Virginia
Employment Commission to help the school system set the right course for its
students, now and in the future.
Superintendent Harris presented an overview of the scope of Career and
Technical course offerings:
Page 19 of 35
Business offerings grow more complex each year as Roanoke's
schools respond to the work needs of the community; and students
become highly skilled in the operation of computers and peripheral
equipment as they work with information systems and accounting.
In the area of Family and Consumer Sciences, students learn the
techniques of working with young children.
Since Roanoke is a major health care center, the Health Care Assistant
Program is designed to prepare students for successful entry into this
field.
Increasingly, Roanoke is becoming a global community with its
economy closely intertwined with the rest of the world; and marketing
programs are designed to provide students with training that will allow
them to compete in the world marketplace.
Technology has forced rethinking of the curriculum to include a variety
of courses that focus on engineering and innovative applications of
technology.
Roanoke's trades and industrial courses, such as welding and
automotive technician, allow students to work with industry standard
equipment; and these courses sound like the old vocational courses
but they, too, have been redesigned to reflect new technology.
Dr. Harris advised that the School system is excited about three new courses:
Sports, Entertainment and Recreation marketing which allows students
to develop skills in marketing analysis, event marketing,
communication and human relations; and the program began this year
at Patrick Henry High School and will be offered next year at William
Fleming.
Virtual Enterprise is designed to develop entrepreneurship; beginning
next year, students will be involved in web-based business; the
program enables students to experience all of the facets of being an
employee of a firm ranging from human resources, accounting, product
development, to production, distribution, marketing and sales.
A Criminal Justice course will be offered next year for students to have
an opportunity to gain experience and knowledge in law enforcement,
corrections and the court system.
Page 20 of 35
It was noted that more students opt to participate in Career and Technical
Education courses each year; there has been growth over the past three years and
it is projected that student numbers will increase this year; Career and Technical
Education courses available to students for college credit include ten courses that
may be taken for college credit, which range from welding to international
marketing; and benefits of earning college credit while in high school include a
"jump start" in college, introduces students to college level work, and financial
savings; many students are engaged in on-the-job training programs; in 2000-01 and
2001-02, students earned over half a million dollars, which amount will again
increase this year.
Dr. Harris advised that Advanced Auto, First Union, Lewis-Gale Hospital and
many other area employers train Roanoke students and pay them as they learn;
certain fields offer industry certification which says to employers, nationwide, that
the student possesses the specialized skills that meet industry specifications; many
times, certification counts toward graduation and counts for the Standards of
Learning tests; and certification spans the field, from FAA Pilot's licensure to
Microsoft Office Specialist.
It was explained that an objective of the Career and Technical Program is to
connect students with employers; one of the best ways to do so is at the annual Job
Fair which will be held on Tuesday, April 8, 2003, at the Roanoke Civic Center,
where 65 - 70 employers will participate, typically 100 students attend, and last year,
38 students were offered jobs.
In summary, Dr. Harris advised that enrollment has increased, college credit
courses have been expanded, industry certification programs are added each year
and students develop a relationship with employers. He stated that Career and
Technical Education impacts the learning and earning potential of Roanoke City
students; and goals of the program are to provide students with 21st century
workplace skills, to enhance the career and earning potential of students, and to
partner with businesses in the region to impact economic development.
Council Member Cutler advised that at its 9:00 a.m. work session, Council
received a briefing by the City's Fleet Manager who stated that auto body shop
students have repaired City vehicles, leading to considerable cost savings for the
City of Roanoke, and benefits for both the City and the students. He inquired as to
the future of the Blue Ridge Technical Academy; whereupon, Dr. Harris advised that
the facility has a bright future, the facility has not attracted the number of students
that were initially envisioned, it was intended to be a regional facility with an
enrollment in excess of 200 students by the third year, however, 40 students are
currently enrolled, the majority of which are Roanoke City students; and although
some adjustments have been made, the program is still alive and well, and there is
a commitment to continue the philosophy of the program and to expose young
people to the five job force areas that the program was intended to address.
Page 21 of 35
AIRPORT-BUDGET: A communication from Jacqueline L Shuck, Executive
Director, Roanoke Regional Airport Commission, advising that in accordance with
requirements of the Roanoke Regional Airport Commission Contract dated
January 28, 1987, as amended, the Roanoke Regional Airport Commission is
submitting its Fiscal Year 2003.04 Operating Budget for approval, which budget was
adopted by the Airport Commission at its meeting on March 12, 2003; and the
Commission is also submitting a separate list of Capital Expenditures which are
expected to exceed $100,000.00 in cost and are intended to benefit five or more
future accounting periods, was before Council.
Mr. Carder offered the following resolution:
(#36270-040703) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2003-2004 proposed operating and capital budget, upon certain terms
and conditions.
(For full text of Resolution, see Resolution Book No. 97, page 178.)
Mr. Carder moved the adoption of Resolution No. 36270-040703. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ........................................................................... ?
NAYS- None .............................
· mmmmm mmmm mmmmm .mmmm .mmmmm.m..mm mmmmm m..m.mmmmm..mmmm.mmmmm..Om
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-FDETC-ENTERPRISE ZONE-FIRST UNION NATIONAL BANK: The City
Manager submitted a communication advising that the City of Roanoke, First Union
and the Fifth District Employment and Training Consortium (FDETC) agreed that if
First Union would maintain 420 jobs in Enterprise Zone One, training funds would
be available; the agreement provides that First Union is responsible for repaying
$400.00 for each position below 420; a compliance review noted that only 342 First
Union employees are now located in Enterprise Zone One, therefore, the City
recently received a check from First Union in the amount of $31,200.00 representing
repayment for 78 positions.
Page 22 of 35
The City Manager recommended that Council appropriate $31,200.00 of First
Union repayment funds to the Enterprise Zone Training Incentive Fund, Account No.
008-310-9630, to further the goals of the Enterprise Zone program; and establish a
revenue estimate of $31,200.00 in the "First Union Job Grant Repayment" revenue
account.
Mr. Cutler offered the following ordinance:
(#36271-040703) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 179.)
Mr. Cutler moved the adoption of Ordinance No. 36271-040703. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ..................................................................................................... 7.
NAYS: None ........................................................................................ -0.
The City Manager was requested to provide a brief description of how the
funds will be used; whereupon, she advised that no specific use has been identified,
however, funds could be used as an incentive to a subsequent business that might
be interested in receiving training incentive funds.
BUDGET.FIRE DEPARTMENT-LANDMARKS/HISTORIC PRESERVATION: The
City Manager submitted a communication in connection with restoration of the Fire
Station No. I bell tower roof, cornice, entablature, and tower brackets, which is
located at 13 East Church Avenue in downtown Roanoke; and the Consulting Team
of Don Harwood, an architect with Hill Studio, and Mark Clark of Southwest
Restoration, a restoration specialist of historic structures, provided the City with a
report outlining deficiencies in the bell tower.
It was further advised that funding for the project is available in Fixed Asset
Maintenance, Account No. 001-440-4330-3057, in the amount of $25,000.00 and
Maintenance CMERP, Account No. 001-440-4330-9132, in the amount of $20,465.00;
additional funding would be required to accomplish all of the recommended work
in one phase and total funding in the amount of $169,965.00 is needed; additional
funding is available in the General Fund Reserve, Account No. 001-300-9410.2197,
in the amount of $124,500.00; and included in project costs are design services
provided by an architectural/engineering consultant, renovation services provided
by a contractor, and miscellaneous project expenses including advertising, printing,
testing services, and unforeseen project conditions.
Page 23 of 35
The City Manager recommended authorization to transfer $124,500.00 from the
General Fund Reserve Account to Maintenance CMERP, Account No. 001-440-4330.
9132.
Mr. Carder offered the following ordinance:
(#36272-040703) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 180.)
Mr. Carder moved the adoption of Ordinance No. 36272-040703. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith .................................................................................................. 7.
NAYS: None .......................................................................................... 0.
BUDGET-BRIDGES: The City Manager submitted a communication advising that
Council recently approved one-way vehicular and pedestrian concept design for
renovation of the First Street Bridge, at an estimated cost of $2,390,100.00, and
partial funding in the amount of $750,000.00 has been appropriated; the City is
negotiating with Norfolk Southern Railway to pay $275,000.00 as the cost for
removal of its signals from the bridge; and additional funding in the amount of
$1,365,100.00 needed for bridge renovation is available in the General Fund Reserve
Account.
The City Manager recommended that Council transfer $1,365,100.00 from
General Fund Reserve, Account No. 001-300-9410-2197, to First Street Bridge,
Account No. 008-052-9574.
Mr. Dowe offered the following ordinance:
(#36273-040703) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 General and Capital Projects Funds Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 181.)
Mr. Dowe moved the adoption of Ordinance No. 36273-040703. The motion was
seconded by Mr. Cutler and adopted by the following vote:
Page 24 of 35
AYES: Council Members Carder, Cutler, Dowe, Harris, and Bestpitch ........... 5.
NAYS: Council Member Wyatt and Mayor Smith .......................................... -2.
PURCHASE/SALE OF PROPERTY-FIRE DEPARTMENT: The City Manager
submitted a communication advising that funding has been approved by Council for
development of a new fire station/fire administration headquarters building which
will also combine current Fire Stations Nos. 1 and 3; several sites with proximity to
the downtown area were considered as possible locations, with one site being
selected that best meets the needs for the new facility; and one parcel, identified as
Official Tax No. 1020310, at the corner of Elm Avenue and Franklin Road, S. W.,
needs to be acquired for the project.
It was further advised that authorization by Council is necessary in order to
move forward with procurement of title work and document preparation related to
acquisition of the necessary property rights; and funding of $145,000.00 for the
purchase price, plus approximately $5,000.00 for related expenses, is available in
Capital Project Account No. 008-530-9678-9050, Fire/EMS Facility Improvement
Program.
The City Manager recommended that she be authorized to acquire ail property
rights as stated above, subject to an acceptable title report; and said property rights
may be acquired by negotiation and may include fee simple, permanent easements,
temporary construction easements, rights-of.way, licenses or permits, etc.
Mr. Carder offered the following ordinance:
(#36274-040703) AN ORDINANCE providing for the acquisition of certain
property needed by the City for the development of a new fire station and fire
administration headquarters building; setting a limit on the consideration to be
offered by the City; and dispensing with the second reading of this ordinance by
title.
(For full text of Ordinance, see Ordinance Book No. 97, page 182.)
Mr. Carder moved the adoption of Ordinance No. 36274-040703. The motion
was seconded by Mr. Dowe.
Council Member Bestpitch advised that he intended to support the ordinance;
however, he previously questioned whether the plans include construction of over
night sleeping quarters for flrefighters on the same floor level that equipment will be
stored. The City Manager responded that housing will be located on the second
floor and administrative activities will be housed on an upper floor.
Page 25 of 35
Mr. Bestpitch stated that he was of the impression that the City decided some
time ago that new fire stations would be constructed with sleeping quarters and
equipment on the same level to prevent accidents in the middle of the night when
calls come in, and requested that the City Manager review the matter. He referred
to a previous suggestion to eliminate the eastern most lane on Franklin Road,
thereby enabling lanes to be shifted over, and extra land along the edge of the
property would be available to accommodate design of a building that would allow
sleeping quarters for staff to be located on the same level as equipment.
The City Manager advised that she was unfamiliar with a plan to locate sleeping
quarters and equipment on the same level; fire stations constructed throughout the
State of Virginia in the last several years continue to use the second floor for living
quarters in order to keep activities separate, because there are times when certain
pieces of equipment and staff are sent out, while others are given the opportunity
to remain at rest, however, she would discuss the matter with the Fire Chief. With
regard to the Franklin Road issue, she stated that the City is discussing the matter
with the Virginia Department of Transportation, there will be a need to shorten a
median in order to create an appropriate turning radius for fire apparatus entering
Franklin Road, and the first step is to acquire the necessary land which could modify
the way that the City is looking at the entire project.
Ordinance No. 36274-040703 was adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Bestpitch, and
Mayor Smith .................................................................................................. 6.
NAYS: Council MemberWyatt .................................................................... 1.
INSURANCE-CITY EMPLOYEES: The City Manager submitted a communication
advising that the Health Insurance Portability and Accountability Act of 1996
("HIPAA"), as amended, requires the City, as a sponsor of its health care plan, dental
plan, and flexible spending account plan, to enter into Business Associate
Agreements with companies that receive health information; HIPAA also requires
the City to amend its plans with regard to HIPAA privacy requirements; compliance
with HIPAA is required by April 15, 2003; and no additional costs will be incurred as
a result of the Business Associate Agreements, or amendments to the plans;
however, contracts to administer the plans and the Business Associate Agreements
contain standard mutual indemnity provisions.
The City Manager recommended that she be authorized to execute Business
Associate Agreements with Anthem Health Plans of Virginia, Palmer & Cay
Consulting Group, Ceridian Corporation, Delta Dental and Ceridian Corporation, and
to amend the health care plan, dental plan and flexible spending account plans to
include the HIPAA privacy requirements, such agreements and amendments to be
approved as to form by the City Attorney.
Page 26 of 35
Mr. Dowe offered the following resolution:
(#36275-040703) A RESOLUTION authorizing the City Manager to enter into a
Business Associate Agreement with Anthem Health Plans of Virginia, Palmer & Cay
Consulting Group, Ceridian Corporation, Delta Dental and to amend the health care
plan, dental plan and flexible spending account plans to include the HIPAA privacy
requirements.
(For full text of Resolution, see Resolution Book No. 97, page 183.)
Mr. Dowe moved the adoption of Resolution No. 36275-040703. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith .................................................................................................... 7.
NAYS: None ...................................................................................... 0.
PURCHASE/SALE OF PROPERTY-BUDGET-WATER RESOURCES: The City
Manager submitted a communication advising that as part of the City's drought
response from last summer, various locations were identified as possible drinking
water well sites to increase the City's water supply; the Utility Department has
sought the development and implementation of seven high-yielding wells that exist
primarily on City property; and although the water emergency is currently over,
these water supply projects are at various stages of completion.
It was further advised that to date, the Utility Department has expended, or
committed capital costs and services, in the amount of $427,302.00 in connection
with a contract with Golder Associates Inc., for well site exploration, testing, drilling
and development; and a contract change order in the amount of $369,835.00 is
required to complete the work which, in addition to the well construction, includes
a preliminary design report for a well water softening system.
It was explained that an option agreement to purchase a portion of the
property located at 1905 Riverdale Road, S. E., from a private individual to be used
as a well site has been agreed to by the landowner, at an option cost of $2,000.00,
which will be applied to the purchase price of $20,000.00 if the City elects to
purchase the property; purchase of the site will occur only if a well can be
successfully completed at the site; and the City is responsible for closing the test
well and restoring the site if the option agreement is not exercised.
Page 27 of 35
It was noted that funding has previously been approved and is available in
Capital Account No. 002-530-8408-9003; with the recent water rate increase,
additional revenue in the amount of $300,000.00 may be estimated for fiscal year
2003; certain professional consulting services, such as rate studies and appraisals,
will be needed to assist in creation of the regional water and wastewater authority;
and the additional revenue is recommended for appropriation for such purposes.
The City Manager recommended that she be authorized to execute a change
order, in the amount of $369,835.00, to the existing contract with Golder Associates,
Inc., to provide consulting and well drilling services, and to provide consulting
services for a preliminary engineering report for a well water softening system; to
execute an option agreement to purchase the above described well site property,
and subsequent documents to purchase such property, if such option is exercised;
and to take such further action and to execute such further documents as may be
necessary to implement and administer the above described work and, if
appropriate, any other necessary documents to acquire the above described well
site property; that Council increase revenue estimates for fiscal year 2003 by
$300,000.00, as follows: (1) Commercial $113,743.00, (2) Industrial $14,645.00,
(3) Domestic $171,612.00; and that Council appropriate $100,000.00 to Capital
Account No. 002-530-8408-9003, Well Construction and $200,000.00 for consulting
services, to assist with creation of the regional water and sewer authority, to an
account to be established by the Director of Finance in the Water Fund.
Mr. Cutler offered the following ordinance:
(#36276-040703) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Water Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 184.)
Mr. Cutler moved the adoption of Ordinance No. 36276-040703. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch, and
Mayor Smith .................................................................................................. 7.
NAYS: None .......................................................................................... -0.
Mr. Carder offered the following ordinance:
Page 28 of 35
(#36277-040703) AN ORDINANCE authorizing the City Manager's issuance of
Change Order No. 2 to the City's contract with Golder Associates, Inc., for ground
water exploration investigation and work in connection with developing more
additional sources of water to increase the City's water supply; and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 185.)
Mr. Carder moved the adoption of Ordinance No. 36277-040703. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch, and
Mayor Smith .................................................................................................. 7.
NAYS: None .......................................................................................... 0.
Mr. Bestpitch offered the following ordinance:
(#36278-040703) AN ORDINANCE authorizing the execution of an option
agreement for the acquisition of certain property located at 1905 Riverdale Road,
S. E., and subsequent legal documents to purchase the property upon the exercise
of such option, upon certain terms and conditions, and dispensing with the second
reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 97, page 186.)
Mr. Bestpitch moved the adoption of Ordinance No. 36278-040703. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch,
and Mayor Smith ............................................................................................ 7.
NAYS: None .......................................................................................... -0.
CITY ATTORNEY:
DIRECTOR OF FINANCE-CITY CODE-REAL ESTATE VALUATION-CITY
EMPLOYEES: The City Attorney submitted a written report advising that during
Council's meeting on March 3, 2003, he was requested to prepare the necessary
ordinance to amend the City Code to provide that the Director of Real Estate
Valuation be appointed by and report to the Director of Finance, rather than being
appointed by and reporting directly to City Council, effective August 1, 2003;
whereupon, he transmitted the measure for Council's consideration.
Page 29 of 35
Mr. Cutler offered the following ordinance:
(#36279-040703) AN ORDINANCE amending and reordaining §32-37,
Appointment and term, and §32-37.1 General powers and assistants, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as amended, in order to change the
method of appointment of the Director of Real Estate Valuation, placing the Office
of Real Estate Valuation under the control of the Director of Finance; providing for
an effective date; and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 97, page 187.)
Mr. Cutler moved the adoption of Ordinance No. 36279-040703. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ................................................................................................... 7.
NAYS: None ........................................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of
Finance submitted the Financial Report for the City of Roanoke for the month of
February 2003.
There being no questions, and without objection by Council, the Mayor
advised that the Financial Report for February 2003 would be received and filed.
DEBT POLICY: The Director of Finance submitted a written report advising
that a debt policy is one component of sound financial management of a local
government; the importance of a debt policy is recognized by bond rating agencies,
and development of a debt policy is a recommended practice by the Government
Finance Officers Association; a debt policy establishes the parameters for issuing
debt and managing debt portfolio, it provides guidance regarding purposes for
which debt may be issued, types and amounts of permissible debt and method of
sale that may be used; and City Council originally adopted the City's debt policy in
September 1999.
It was further advised that at the annual Financial Planning Session, a
commitment was made to review the City's Debt Policy and to bring forth any
recommended changes to the policy; after coordination with the City's financial
advisor and analysts at the municipal bond rating agencies, several enhancements
and revisions have been made to the City's debt policy, as follows:
Page 30 of 35
Added guidance concerning investment
policy for proceeds from bond issuance,
such guidance is similar to that typically
recommended for municipal investment.
Removed the self-imposed target of net debt
per capita of $2,000.00; few comparative
cities within the First Cities Coalition utilized
this target; and addition of the self-imposed
target of principal redemption within a ten
year period equal to 50 per cent, or more, of
aggregate outstanding principal.
Added language to clarify occasions when
the City may issue debt through a method
other than competitive sale; added guidance
concerning the savings which should be
targeted in order to justify an advance
refunding of debt.
The Director of Finance explained that changes and enhancements are
important in allowing the City to continue to demonstrate a commitment to long-term
financial planning; and the debt policy will continue to be used in conjunction with
the Capital Improvement Programs for both the City and the School Board; and
adherence to the policy will help to assure protection of the City's double-A bond
rating credit quality into the future.
The Director of Finance recommended that Council adopt a measure
amending the City's Debt Policy as above described.
Mr. Bestpitch offered the following resolution:
(#36280-040703) A RESOLUTION approving and adopting a Debt Policy for the
City of Roanoke.
(For full text of Resolution, see Resolution Book No. 97, page 188.)
Mr. Bestpitch moved the adoption of Resolution No. 36280.040703. The
motion was seconded by Mr. Dowe and adopted by the following vote:
Page 31 of 35
AYES: Council Members Carder, Cutler, Dowe, Harris, Wyatt, Bestpitch, and
Mayor Smith ................................................................................................... 7.
NAYS: None ........................................................................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
STATE HIGHWAYS-SIGNSIBILLBOARDSIAWNINGS: Council Member Dowe
referred to increased traffic, supposedly due to increased residential and business
activity in the Colonial Avenue area, and advised that during peak times of traffic,
many drivers who are familiar with the Colonial Avenue Exit on 1-581 begin to exit on
the shoulder of the road. However, he expressed concern for those drivers who are
not familiar with the road and may by-pass the exit; whereupon, he requested that
the City Manager investigate the matter to determine if appropriate signage could be
installed to alert motorists to begin to exit at a certain point prior to the actual off
ramp at the 1-581 Colonial Avenue Exit.
ACTS OF ACKNOWLEDGMENT-UTILITIES-WATER RESOURCES: Council
Member Cutler commended the City's Director of Utilities, Mike McEvoy, upon
receipt of the 2002 Construction Management Achievement Award from the National
Capital Chapter of the Construction Management Association of America for
management of the City's new Crystal Spring Filter Plant.
CITY COUNCIL-TREES: Council Member Cutler advised that the City's new
Urban Forestry Plan will be included on the April 21,2003 City Council agenda for
consideration, which calls for aggressive reforestation in the City of Roanoke.
HOCKEY-SPORTS ACTIVITIES: Council Member Wyatt commended the
Roanoke Express hockey team which is now in the playoffs. She advised that the
next game will be held on April 8, and if the Roanoke Express is successful, the team
will proceed to the second round of playoffs.
Page 32 of 35
COUNCIL: Mayor Smith advised that those persons who regularly attend City
Council meetings are familiar with the process enacted by Council to address
certain issues; the time allotted for persons to speak, depending on the number of
persons who have signed up to speak on any one issue; and efforts are made to
treat all persons equally. He called attention to a recent incident when a speaker
targeted a certain Member of Council; whereupon, he noted that Council should be
addressed as a whole and in a constructive manner. He encouraged all persons to
think about what is being said and presented to the citizens of Roanoke, because
their statements are a reflection of what Roanoke is as a City. He advised that he
introduces speakers in the order in which they register to speak; however, there was
an occasion at the last Council meeting when a speaker deferred to speak when
called upon; by deferring, the individual was allowed to speak later in the meeting;
and in the future, with the concurrence of Council, all speakers will be recognized
in the order that they registered, and if an individual defers to speak at the
appropriate time, or if a speaker is out of the Council Chamber when his or her
name is called, the individual will forgo the opportunity to speak.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
COMPLAINTS-STATE HIGHWAYS-ROANOKE CIVIC CENTER-SNOW
REMOVAL-SCHOOLS: Mr. Chris Craft, 1501 East Gate Avenue, N. E., requested that
businesses along Route 460 be advised of upcoming events at the Roanoke Civic
Center, in order that they may be properly staffed to accommodate additional
customers. He commended City staffed on their hard work to clean up the City
following the snow/rain event on Sunday, March 30. He expressed disappointment
that he was not selected to be interviewed for a position on the Roanoke City School
Board.
COMPLAINTS: Mr. Robert Gravely, 3360 Hershberger Road, N. W., quoted
Bible scripture, and referred to his Constitutional rights with regard to freedom of
speech.
POLICE DEPARTMENT-ANIMALS/INSECTS: Ms. Tracey Hamblin, 628 Day
Avenue, S. W., advised that on March 11, 2003, a neighbor's dog was shot by a City
Animal Control Officer. She noted that the Animal Control Officer stated that the dog
charged him, however, that is not an accurate assessment of the situation. She
stated this was an unfortunate situation, there has been no contact by the City with
the owner of the dog, and the family lost a cherished member of their family. She
expressed concern for the safety of her family, had one of her children decided to
Page 33 of 35
run out of the house at the same time that the animal was shot. She stated that the
entire neighborhood is upset about the incident, and advised that a petition will be
submitted at the next meeting of Council signed by persons residing in the
neighborhood who are concerned about the incident and the City's lack of response.
Ms. Doretha Lipford, 629 Day Avenue, S. W., owner of the dog, expressed
concern that she has not received an explanation as to why the Animal Control
Officer shot her pet, nor has she received an apology. She stated that her dog was
loved by her neighbors, he was gentle and he played with neighborhood children.
She advised that she would bear part of the blame because her dog was unleashed
at the time of the incident.
Ms. Stephanie Lipford, 629 Day Avenue, S. W., also expressed concern that
her dog was shot without reason and no apology has been received from the Animal
Control Officer who was responsible.
CITY MANAGER COMMENTS:
CITY MARKET-ACTS OF ACKNOWLEDGMENT: The City Manager called
attention to three occasions over the past weekend when she was reminded of the
greatness of the City of Roanoke and its citizens; i.e: Clean Valley Day on Saturday,
April 5, which demonstrated the level of volunteerism by persons committed to
cleaning up the City of Roanoke; remarks by Alex Garvin, Adjunct Professor, Urban
Planning and Management, Yale University, and a member of the team that will be
responsible for the rebuilding of New York City, who was favorably impressed with
the City of Roanoke and specifically the City Market area; and the remarks of
Danielle Yu, a professional harpist, who previously lived in the Roanoke area and
considers Roanoke to be her second home.
The City Manager advised that often times when dealing with problems or
tragedy, we fail to see the assets of our community, and Roanoke's greatest asset
is its citizens.
At 3:45 p.m., the Mayor declared the meeting in recess for four Closed
Sessions.
At 5:00 p.m., the meeting reconvened in the Council Chamber, Mayor Smith
presiding, and all Members of the Council in attendance, with the exception of
Council Member Carder, who left the meeting during the Closed Session.
Page 34 of 35
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch and
Mayor Smith ................................................................................................... 6.
NAYS: None .......................................................................................... -0.
(Council Member Carder was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The Mayor
advised that there is a vacancy on the Roanoke Arts Commission, created by the
resignation of Will Trinkle, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Kristi Pendelty.
There being no further nominations, Ms. Pendelty was appointed as a
member of the Roanoke Arts Commission, for a term ending June 30, 2004, by the
following vote:
FOR MS. PEDELTY: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch,
and Mayor Smith .............................................................................................. 6.
NAYS: None .......................................................................................... -0.
(Council Member Carder was absent.)
There being no further business, at 5:10 p.m., the Mayor declared the meeting
in recess until Friday, April 11, 2003, at 12:00 noon, for the Regional Leadership
Summit Luncheon, to be hosted by Virginia Tech at Virginia Tech's Donaldson
Brown Hotel & Conference Center and Alumni Hall (Old Guard Room), Blacksburg,
Virginia.
Page 35 of 35
The City Manager advised that there are certain pieces of equipment that are
proposed for elimination or transfer to the motor pool in the 2004 fiscal year budget,
and in those departments where there is an occasional use of a piece of equipment,
such specific budgets will include rental dollars because the equipment cannot be
taken away without making provision for the cost of rental. She stated that the City's
philosophy is that if the equipment is not needed at least 90% of the year, it should
not be retained.
The City Manager called attention to two areas of privatization under
consideration; i.e: continuation of the washhouse facility and whether or not it would
be less expensive to contract for City vehicles to go through a type of automated
wash, while retaining the washhouse for larger vehicles that need to be cleaned on
a daily basis, such as those used for Solid Waste Collection; and the issue of
gasoline dispensing because there is a lot of lost time in vehicles going to one or
more locations for gas. She stated that much progress has been made in Fleet
Management considering some of the challenges that the department faced, the
department has benefitted significantly from input by City staff who are challenged
to be the very best, and given more time, additional successes in Fleet Management
will be identified and presented to the Council.
There was discussion in regard to environmental issues, whether Fleet
Management has an emissions policy, and actions taken by the department to
reduce air pollution from City vehicles; and to acquire higher mileage vehicles, or
hybrid vehicles using biodiesel fuel; whereupon, Mr. Frazier advised that staff is
investigating the use of biodiesel fuel to determine the long term maintenance
effects, additional costs if any to vehicles, needed modifications to certain vehicles,
additional expenses to be incurred, and local availability of biodiesel fuel. He stated
that by using a fuel emissions tester, the fuel system and fuel emissions can be
tested to determine whether a vehicle is in compliance with OSHA standards, and
Roanoke is now 14,000 to 1 environmentally compliant, which means that the City
of Roanoke meets the standards to be certified by the State of Virginia. He added
that Fleet Management has become the lead department for environmental
concerns, particularly hazardous wastes, and will serve as a model for all other
City departments; and the department is also a member of the environmental
management system team. He stated that when City vehicles are replaced, staff
reviews such issues as gas mileage, annual maintenance costs, and annual down
time for repairs.
A question was raised in regard to cooperative efforts with the School system;
whereupon, Mr. Frazier advised that staff is working with school officials on an
arrangement whereby students can work in the City Garage. He referred to a recent
incident in which a City vehicle was painted and repaired by students at a cost of
$200.00 for materials, while the same improvements would have cost in the range
of $1,500.00 through a private vendor.
H:\Minutes.01\04-07-03.wpd P~tgc 9 0~'
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Sale of City Owned Property
The City of Roanoke Department of Economic Development staff has been negotiating with a
potential buyer of Tract F at the Roanoke Centre for Industry and Technology (ROIT.) In
order to option or sell property a public hearing is required under the Virginia Code.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on your May 19,
2003 agenda to provide for an option or sales agreement for Tract F at RCiT.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:ean
C:
Mary F. Parker, City Clerk
William M Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth Neu, Director of Economic Development
CM003-00075
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File ¢f-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Cindy H. Lee, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Cindy:
I am enclosing Oaths of Office for School Trustees-Elect Gloria P. Manns, Kathy G.
Stockburger and David B. Trinkle. Please let me know if the presiding Judge would like
to make any changes prior to the Investiture Ceremony.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
N:\CKMHl~Agenda.O3\May 5, 2003 correspondence,wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1 I45
E-mail: clerk@ci.roanoke.va.us
May 9, 2003
File #15-110-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Gloria P. Manns
1727 Staunton Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Manns:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were reappointed as a Trustee of the Roanoke City School Board for a
term of three years, commencing July 1,2003, and ending June 30, 2006.
Please find enclosed a Certificate of your reappointment. Your Oath of Office has been
forwarded to Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools, for
appropriate handling prior to commencement of your term of office on July 1. You are
requested to return one copy of the Oath of Office to the undersigned prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of the Roanoke City Council, thank you for your
willingness to continue your service to the City of Roanoke as a Trustee of the Roanoke
City School Board.
MFP:mh
Mary F. Parker, CMC
City Clerk
Enclosure
pc;
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24017
N:\CKMHl\SchooL03\New School Board Trustees.wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
i, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 5th day of May, 2003, GLORIA P. MANNS was reappointed
as a Trustee of the Roanoke City School Board for a term of three years, commencing
July 1, 2003, and ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this 9th day of
May, 2003.
City Clerk
N:\CKMH 1 \School.03\New School Board Trustees.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanok¢.va.us
May 9, 2003
File #15-110-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Kathy G. Stockburger
2506 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Stockburger:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as a Trustee of the Roanoke City School Board for a
term of three years, commencing July 1, 2003, and ending June 30, 2006.
Please find enclosed a Certificate of your appointment. Your Oath of Office has been
forwarded to Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools, for
appropriate handling prior to commencement of your term of office on July 1. You are
requested to return one copy of the Oath of Office to the undersigned prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of the Roanoke City Council, thank you for your
willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board.
Sincerely,
MFP:mh
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24017
N:\CKMHI\SchooL03\New School Board Trustees.wDd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 5th day of May, 2003, KATHY G. STOCKBURGER was
appointed as a Trustee of the Roanoke City School Board for a term of three years,
commencing July 1,2003, and ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this 9th day of
May, 2003.
City Clerk
N:\CKMHl\School.O3\New School Board Trustees.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 883-2541
F~x: {540) 853-1145
E-mail: clerkC~ci.roanoke.va.us
May 9, 2003
File #15-110-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. David B. Trinkle
2855 South Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Trinkle:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as a Trustee of the Roanoke City School Board for a
term of three years, commencing July 1,2003, and ending June 30, 2006.
Please find enclosed a Certificate of your appointment. Your Oath of Office has been
forwarded to Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools, for
appropriate handling prior to commencement of your term of office on July 1. You are
requested to return one copy of the Oath of Office to the undersigned prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of the Roanoke City Council, thank you for your
willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24017
N:\CKMHl\School.03\New School Board Trustees.wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Councit which was held on the 5th day of May, 2003, DAVID B. TRINKLE was appointed
as a Trustee of the Roanoke City School Board for a term of three years, commencing
July 1,2003, and ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this 9th day of
May, 2003.
City Clerk
N:\CKMHI\SchooL03\New School Board Trustees.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May1,2003
Council Members:
William D. Bcstpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowc, Jr.
C. Nelson Harris
Linda F. Wyatl
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
It is with deepest regrets that I submit my resignation as a Member of the Roanoke City
Council, effective May 16, 2003.
One of the highlights of my life has been to serve the great citizens of the City of Roanoke
as Vice-Mayor and as a Member of City Council for the past several years. I have had the
pleasure of working with one of the finest Councils in the history of our City and a City
management team and City employees who strive every day to make our City a better
place to live and work.
My wife Chris and I may be leaving the City of Roanoke to pursue other ventures, but our
hearts will remain in the Star City. We wish only the best for the great citizens of Roanoke,
the Mayor and Members of City Council, and the City staff.
With kindest regards, I am
Sincerely,
William H. Carder
Council Member
WHC:mh
N:\CKMH l\Council.03\Carder~Carder Resignation.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #262-467-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36294~050503 authorizing donation of 21 Apple
iMac computers that no longer meet the minimum specifications for personal computer in
the library system to West Side Elementary School.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Cindy H. Lee, Clerk, Roanoke City School Board
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Roy M. Mentkow, Acting Director, Department of Technology
Robert H. Bird, Acting Manager, Purchasing
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of May, 2003.
No. 36296-050503.
A RESOLUTION authorizing the donation of 21 Apple iMac computers that no longer
meet the minimum specifications for personal computer in the library system to West Side
Elementary School.
BE IT RESOLVED by the Council of the City of Roanoke that Council hereby authorizes
the donation of 21 Apple iMac Computers to West Side Elementary School in accordance with
the recommendation contained in the City Manager's letter to Council dated May 5, 2003.
ATTEST:
City Clerk.
H:~leasures\domtlion of imae computers to west side.doc
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.ro~nokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Donate Apple 'iMac' Computers
to Westside Elementary School.
Background:
There are twenty-one (21) Apple iMac computers in the library branches that no
longer meet the minimum specifications for personal computers (PCs) in the
library system and need replacement. Both Department of Technology and City
of Roanoke Library staff recommend the replacement of these Apple computers
with Windows-based PCs based on the following criteria:
· Apple computers are not supported by the Department of Technology and
can be replaced with Windows-based PCs as part of the city's PC
Replacement Program;
· Apple iMac computers do not support as wide a range of software
applications as Windows-based computers;
· Observations from library staff that patrons will wait for a Windows-based
PC to become available even when there are iMacs ready to be used and
that patrons will often request to change from an iMac to a Windows-
based PC when one becomes available;
· Patrons tend to avoid iMacs due to the fact they are not as widely used in
businesses or other institutions;
Honorable Mayor and Members of City Council
May 5, 2003
Page 2
· The price of most software applications is less expensive for Windows-
based PCs than iMacs;
· The Intemet filtering software the library uses is only supported on
Windows-based computers.
The City is able to provide Apple computer capability at library branches through
the installation of 'Appleworks' software installed on standard PCs. 'Appleworks'
can be purchased for under $40 per copy and will initially be installed on one PC
in each library branch. If need dictates, we will add additional 'Appleworks'
licensed PCs.
In evaluating the best possible usage of the Apple computers, it is recommended
that these PCs be donated to the City school system for use at Westside
Elementary School. At Westside Elementary they could be put to good use by
introducing students in grades 2-5 to computer basics. The approximate value of
these 21 Apple computers is $5,250.
Recommended Action(s):
Authorize the donation of the 21 Apple computers to the City of Roanoke Schools
for use at Westside Elementary School to expand, enhance and expose
technology to the City's elementary school students.
Darlene L. Burcham
City Manager
DLB:kc
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Roy Mentkow, Acting Director of Technology
Barry L. Key, Director of Management and Budget
Robert Bird, Acting Manager, Purchasing
CM03-00068
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #60-188-383
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36295-050503 amending and reordaining cedain
sections of the 2002-03 General and Department of Technology Funds Appropriations,
providing for appropriation of funds in connection with completion of the Wireless Phase
II, E-911 Service; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
Roy M. Mentkow, Acting Director, Department of Technology
Ronald L. Wade, Superintendent, E911 Center
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of May, 2003.
No. 36295-050503.
AN ORDINANCE to amend and reordain certain sections of the 2002-
2003 General and Department of Technology Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2002-2003 General and Department of Technology Funds
Appropriations be, and the same are hereby, amended and reordained to read as
follows, in part:
General Fund
Appropriations
Public Safety
E-911 Wireless (1) ......................................................................
$ 46,452,177
201,36O
Revenues
Other Categorical Aid $
E-911 Wireless (2) ......................................................................
Department of TechnoloRy Fund
Appropriations
Capital Outlay $
E-911 Upgrades to Software and Hardware (3) ..........................
Revenues
16,408,309
200,846
13,426,341
357,637
Nonoperating $ 1,061,979
Virginia State E-911 Services Board (4) ...................................... 51,847
1) Telephone (001-430-4131-2020) $ 13,679
2) E-911 Wireless (001-110-1234-0654) 13,679
3) Appropriation From
State Grant Funds (013-430-9870-9007) 51,847
4) Virginia State E-911
Services Board (013-110-1234-1355) 51,847
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William E. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Wireless E911 Funding
Background:
The State of Virginia mandated that localities take responsibility for answering
wireless 15911 calls instead of them being routed and answered by the State
Police. The Virginia State Wireless 15911 Services Board provides funding to the
localities for equipment and limited salaries to provide this service by collecting
seventy five (75) cents per month from each wireless telephone user.
On February 26, 2003, the Virginia State Wireless E911 Services Board awarded
the City of Roanoke an additional $65,526 for fiscal year 2002-2003 to complete
Wireless Phase II. Wireless Phase II, which provides the location of the caller is
scheduled for implementation by December, 2003. There is no requirement for
matching funds.
Recommended Action:
Accept the funding of $65,526 from the Virginia State Wireless E911 Services
Board. Increase the911 Wireless revenue estimate in account 001-110-1234-
0654 by $13,679 and in account 013-110-1234-1355 by $51,847. Appropriate
$13~679 to the 15911 Center for telephone charges (001-430-413! -2020), and
Mayor Smith and Members of City Council
May 5, 2003
Page 2
appropriate $51,847 to the E-911 Upgrades for Hardware/Software capital
account to fund hardware and software upgrades (013-430-9870-9007).
DLB:kc
Respectfully submitted,
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director of Management and Budget
Roy Mentkow, Acting Director of Technology
Ron Wade, E911 Center Superintendent
CM03-00073
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #2-53-166-514
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36296-050503 authorizing the City Manager to make
application to the Commonwealth of Virginia Department of Transportation for Industrial
Access Road Funds, in an amount up to $450,000.00, with a local cash match of
$150,000.00, for roadway construction and improvements to part of Blue Hills Drive in the
Roanoke Centre for Industry and Technology, to provide adequate industrial access to a
portion of the property in order to provide for new capital investment and development of
the property; acknowledging certain requirements for obtaining such funds, including
provision of a bond or other security; and authorizing execution of any required
documentation on behalf of the City for acceptance of any funds that may be awarded.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director, Economic Development
Sarah E. Fitton, Engineering Coordinator
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of Ymy, 2003.
No. 36296-050503.
A RESOLUTION authorizing the City Manager to make application to the
Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds in
an amount up to $450,000.00 for roadway construction and improvements to part of Blue Hills
Drive in the Roanoke Centre for Industry and Technology to provide adequate industrial access
to part of that property in order to provide for new capital investment and development of such
property; acknowledging certain requirements for obtaining such funds, including the provision
of a bond or other security; and authorizing the execution of any required documentation on
behalf of the City of Roanoke for acceptance of any such funds which may be awarded.
WHEREAS, the City of Roanoke desires to facilitate the industrial development of a
portion of property located in the Roanoke Centre for Industry and Technology (RCIT) located
in the City of Roanoke; and
WHEREAS, such property is expected to be the site of new private capital investment in
land, building, and manufacturing equipment which will provide substantial employment; and
WHEREAS, the existing public road network does not provide for adequate access to this
property and it is deemed necessary that improvements be made to a portion of Blue Hills Drive
in RCIT; and
WHEREAS, the City of Roanoke is requesting that the Commonwealth Transportation
Board provide financing from the Industrial, Airport and Rail Access Fund for this project; and
WHEREAS, the Council of the City of Roanoke hereby acknowledges that the necessary
environmental analysis, mitigation, and fee simple right-of-way for this improvement and utility
H:~tMeasures\industrial access funds blue hills drive.doc 1
relocations or adjustments, if necessary, must be provided at no cost to the Industrial, Airport and
Rail Access Fund in order to be eligible for such funds; and
WHEREAS, the Council of the City of Roanoke acknowledges that the State
Environmental Review Process (SERP) must be completed prior to any construction activity on
this project as a condition to the use of the Industrial, Airport and Rail Access Fund; and
WHEREAS, the Council of the City of Roanoke hereby acknowledges that all ineligible
project costs and any other costs not justified by eligible capital outlay will have to be provided
from sources other than those administered by the Department of Transportation.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby requests that the Commonwealth Transportation
Board provide financing from the Industrial, Airport and Rail Access Fund to provide an
adequate road along a portion of Blue Hills Drive to certain property located in RCIT, including
Tract F and the remaining property in that area, in order to facilitate industrial development and
investment in such property, as set forth in the City Manager's letter to Council dated May 5,
2003.
2. The City Manager is hereby authorized to execute and file on behalf of the City of
Roanoke any and all appropriate documents required in connection with the application to the
Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds in
an amount up to $450,000.00, and to execute any documentation necessary for the acceptance of
such Industriai Access Road Funds, and to furnish such additional information as may be
required by the Commonwealth, all as more particularly set forth in the City Manager's letter to
Council dated May 5, 2003.
H:kMeasures\industrial access funds blue hills drive.doc 2
3. The Council of the City of Roanoke hereby agrees to provide, if necessary, a
bond or other form of security acceptable to the Virginia Department of Transportation in the full
amount of the funds approved by Commonwealth Transportation Board and acknowledges that
such security may be exercised by the Department of Transportation in the event that sufficient
qualifying capital investment does not occur on the portion of Blue Hills Drive for which funds
have been provided within five years of the Commonwealth Transportation Board's allocation of
funds for such project pursuant to the above request.
4. The form of any agreements for the acceptance of such Industrial Access Road
Funds, including the security mentioned above, shall be approved by the City Attorney.
5. Any local matching funds up to $150,000.00 that may be necessary or required by
the acceptance of such Industrial Access Road Funds will be made available by subsequent
appropriation of Council.
ATTEST:
City Clerk.
H:~VIeasuresXindustrial access funds blue hills drive.doc 3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Application for Industrial
Access Program Funds - Blue
Hills Drive Extension
Blue Hills Drive serves the Roanoke Centre for Industry and Technology (RCIT) providing
access for the industries located in RCIT. It has been extended as needed to serve the
various parcels as they have been developed. A contract is expected to be executed very
soon for the sale of Tract "F". The final section of Blue Hills Drive needs to be extended in
order to facilitate the development of the remaining parcels. See Attachment #1 for map
showing proposed extension.
In order to make application for VDOT Industrial Access Program Funds, Council needs to
adopt a resolution requesting funding. Such funding request can be for an amount up to
$450,000, with a required local match of up to $150,000. Also, VDOT regulations require
that the City of Roanoke provide a bond or other acceptable security to guarantee the
VDOT required investment in the project and that any awarded access funds or a portion of
them be paid back to VDOT if such investment does not occur within five years.
Recommended Action(s):
Council adopt a resolution, requesting that the Commonwealth Transportation Board
provide financing up to $450,000 from the Industrial, Airport and Rail Access Fund for the
extension of Blue Hills Drive, authorize the City Manager to make application for such
Mayor Smith and Members of City Council
May 5, 2003
Page 2
funds and execute and provide necessary documents for such application, provide for a
bond or other security to VDOT, and provide that any required local matching funds will be
provided by a subsequent appropriation of Council.
Resp, ectfully submitted,
Darlene L. Bur~-fiam
Git¥ Maria§er
DLB/sef
Attachment
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Beth Neu, Director, Economic Development
Sarah E. Fitton, Engineering Coordinator
CM03-00076
Attachment #1
CITY OF R ANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #24-277-556
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36297-050503 amending Section 20-80 of Division
2, Residential Parkinq Permits, of Article IV, Stoppinq, Standinq and Parking, Chapter 20,
Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended, amending
the City's residential parking permit system; and dispensing with the second reading by title
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
N;\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
Darlene L. Burcham
May 9, 2003
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, Ill, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
A. L. Gaskins, Chief of Police
Robert K. Bengtson, Director, Public Works
Kenneth H. King, Jr., Manager, Streets and Traffic
N:\CKMHl~Agenda.03\May 5, 2003 correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of May, 2003.
No. 36297-050503.
AN ORDINANCE amending Section 20-80 of Division 2 Residential Parking Permits, of
Article IV, Stopping, Standing and Parking, Chapter 20, Motor Vehicles and Traffic, Code of the
City of Roanoke (1979), as amended, amending the City's residential parking permit system; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 20-80(d) of Division 2 Residential Parking Permits, of Article IV,
Stopping, Standing and Parking, Chapter 20, Motor Vehicles and Traffic. Code of the City of
Roanoke (1979), as amended, is amended to read and provide as follows:
{}20-80. Permits Generally
(d) Permits shall be displayed on the left .... ~. ....... c,~ .... :~,,~ ..~;.,~
passenger window behind the driver in the lower left corner. Visitor
passes shall be '~:~-' .... -~ ;- *~-~ ,~0 ....... ;-.~ ....
· -,-v.-., .........................hang from the interior
rearview mirror with the zone location and expiration date visible from
outside the front windshield.
***
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is dispensed with.
ATTEST:
City Clerk.
H:\ORDINANCES\code amendment residential parking-FINAL.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Downtown Residential Parking
In spring of 2002 City staff presented City Council with information about Downtown
Residential Parking. Through a series of meetings with downtown residents and
potential downtown residential developers five (5) primary issues were identified as
important to residents and developers to support their decision to move into and remain
in Downtown:
Increase the availability of parking or loading zones, especially between the
hours of 6:00 a.m. and 6:00 p.m. This is viewed as particularly desirable for
unloading items such as groceries in close proximity to their residences.
2. Allow unrestricted parking in timed parking spaces for nights and weekends.
3. Provide for an enhanced feeling of security along the walking paths between
residences and parking areas, as well as in the parking garages themselves.
4. Continue to allow free parking in City-owned parking garages for Downtown
residences.
5. Expand the residential permit parking program to include the Downtown Service
District (DSD).
Honorable Mayor and Members of Council
May 5, 2003
Page 2
In response to these five (5) primary issues, the City has reviewed and adjusted loading
zones to meet the needs of downtown businesses and residents and have continued to
allow unrestricted parking in timed parking spaces for nights and weekends. Downtown
residents have continued to park free of charge in City-owned parking garages and
these parking areas and walking paths have been monitored by our Police Department
and parking facility management company to enhance the security and feeling of
security provided to the users of these facilities.
City staff recommended that the Residential Permit Parking Program be expanded to
include the Downtown Service District (DSD), which City Council approved at their
April 1, 2002 meeting. The program expansion within the DSD will establish residential
permit parking zones at strategically placed locations for the use of residents that
purchase a permit. While existing timed parking restrictions will remain in effect at
those locations for use by vehicles without a permit (such as in 15 minute, 30 minute or
1 hour parking zones), the permitted vehicle would have the convenience of parking for
up to two-hours (at any time of day) in a permit-parking zone as designated by the City
Manager. Therefore, a permitted vehicle will be allowed to park for two hours in these
permit parking zones between 7:00 a.m. and 6:00 p.m. thereby allowing a Downtown
resident to park from 4:00 p.m. in the afternoon until 9:00 a.m. the following morning
without having to move their vehicle. This program includes a $5 fee per residential unit
and a limit of one (1) permit per licensed adult resident.
Following City Council's approval to implement this program, the Transportation Division
completed the parking studies needed to verify the appropriate location of the permit
parking zones. The City Treasurer's Office worked to obtain permit parking stickers that
would effectively serve this program and determined that an alternative type of sticker
would be needed. Therefore, the ordinance that specifically identifies the appropriate
placement of the permit on the vehicle must be modified accordingly. The new stickers
were received in February and are ready to be distributed to the downtown residents.
Immediately following Council's approval of this ordinance modification, the downtown
permit parking program will be implemented and available to the public. The
appropriate signs, which have been installed and covered, will be uncovered and ready
for use later today. Information about the implementation of this program and this
pending Council action was delivered to the downtown residents on Friday,
April 25, 2003. Therefore, residents have been advised that they can begin picking up
permits following the approval of this recommended Council action.
Honorable Mayor and Members of Council
May 5, 2003
Page 3
Recommended Action:
City Council authorize the amendment of the City Code, Division 2, Residential Parking
Permits, within Adicle IV, Stopping, Standing and Parking, of Chapter 20, Motor
Vehicles and Traffic, to change the requirements pertaining to the display of residential
permits and visitor passes. Currently, the Code requires that permits be displayed on
the left rear bumper of the resident's vehicle; visitor passes are to be displayed in the
left rear window. It is requested that this be changed to provide that permits shall be
displayed on the left passenger window behind the driver in the lower left corner, and
visitor passes shall hang from the interior rearview mirror with the zone location and
expiration date visible from outside the front windshield.
Sincerely,
Darlene L. Burct~fn
City Manager
DLB/KHK/gpe
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King, Jr., Manager, Division of Transportation
#CM03-00078
CITY OF RO_/4NOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36299-050503 authorizing acceptance of a grant
award under the Temporary Assistance for Needy Families (TANF) Funding for Job
Retention and Wage Advancement from the Virginia Department of Social Services, in the
amount of $269,312.00, for the purpose of providing job retention and wage advancement
of TANF recipients or for former TANF recipients in the period of ineligibility, and
authorizing execution of any and all necessary documents to comply with the terms and
conditions of the grant.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services
Barry L. Key, Director, Office of Management and Budget
N:~CKMHl~Agenda.03\May 5, 2003 correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of May, 2003.
No. 36299-050503.
A RESOLUTION authorizing acceptance of a grant award under the Temporary Assistance
for Needy Families (TANF) Funding for Job Retention and Wage Advancement fi.om the Virginia
Department of Social Services, for the purpose of providing job retention and wage advancement of
TANF recipients or for former TANF recipients in the period of ineligibility, and authorizing
execution of any and all necessary documents to comply with the terms and conditions of the grant.
WHEREAS, the City of Roanoke will be developing a collaborative project combining its
allocation of funds from the Federal TANF Grant with those of Botetourt, Craig, Franklin and
Roanoke counties for a total of $269,312.00.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant award under the Temporary Assistance for Needy Families (TANF)
Funding for Job Retention and Wage Advancement fi.om the Virgiaia Department of Social Services,
for the purpose of providing job retention and wage advancement for TANF recipients or for former
TANF recipients in the period of ineligibility, in the amount of $269,312.00, as set forth in the City
Manager's letter to Council dated May 5, 2003, is hereby ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents, including any documents providing for indemnification by the City as are
required for the City's acceptance of this grant, pertaining to the City's acceptance of these funds and
to furnish such additional information as may be required in connection with the City's acceptance of
these grant funds. All documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36298-050503 amending and reordaining certain
sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of
$269,312.00, in connection with acceptance of a Federal TANF Grant for job retention and
wage advancement; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services
Barry L. Key, Director, Office of Management and Budget
N:\CKMHIV~,genda.O3\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of May, 2003.
No. 36298-050503.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Health and Welfare
Temporary Assistance for Needy Families (TANF) Hard-to-Serve (1) .......
Revenues
Health and Welfare
Temporary Assistance for Needy Families (TANF) Hard-to-Serve (2) .......
$4,491,589
269,312
$4,491,589
269,312
1) Fees for
Professional Services
2) State Grant Receipts
(035-630-8852-2010)
(035-630-8852-8852)
$ 269,312
269,312
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.r~mnokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Grant Award for FY'04
Temporary Assistance for Needy
Families (TANF) Funding for Job
Retention and Wage
Advancement
Background:
The Virginia Department of Social Services has allocated funds from the Federal TANF
Grant to eligible state and community-based services. These funds must be used for
the purposes of job retention and wage advancement of TANF recipients or for former
TANF recipients in the period of ineligibility. The City of Roanoke will be developing a
collaborative project combining its allocation of $199,022 with those of Botetourt, Craig,
Franklin, and Roanoke counties for a total of $269,312.
Considerations:
The City of Roanoke will be issuing a Request for Proposals and entering into a
contractual agreement with service providers for the delivery of medical assessment
services and job development services for hard-to-employ recipients of TANF benefits.
Honorable Mayorand Members of Council
May 5,2003
Page 2
Recommended Action:
Authorize acceptance of the grant award, appropriate TANF funding for job retention
and wage advancement totaling $269,312 and establish a revenue estimate of
$269,312 in an account established by the Director of Finance in the Grant Fund.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB: vip
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Vickie b Price, Acting Director of Human Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM03-00077
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
April 14, 2003
File #60~67-87
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36301-050503 authorizing the City Manager to enter
into an Agreement, and to execute any other documents necessary to implement terms of
the Agreement, between the City of Roanoke and eventzone.org ("Event Zone"), a
non-profit corporation organized under Section 501(c) of the United States Internal
Revenue Code, pertaining to conducting special events and festivals by Event Zone in the
City of Roanoke, and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: Stuart Israel, Executive Director, Event Zone, P. O. Box 8276, Roanoke, Virginia
24014
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
Glenn A. Asher, Risk Management Officer
Christine P. Powell, Assistant Manager, Civic Facilities
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of Nay, 2003.
No. 36301-050503.
AN ORDINANCE authorizing the City Manager to enter into an Agreement, and to
execute any other documents necessary to implement the terms of the Agreement, between
the City of Roanoke and eventzone.org ("Event Zone"), a non-profit corporation organized
under Section 501(c) of the United States Internal Revenue Code, pertaining to the
conducting of special events and festivals by Event Zone in the City of Roanoke, and
dispensing with the second reading of this ordinance by tide.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, an
Agreement with Event Zone, and to execute any other documents necessary to implement the
terms of the Agreement, for Event Zone to conduct special events and festivals in the City of
Roanoke, such Agreement to be upon such terms and conditions as are more particularly
described in the City Manager's letter dated May 5, 2003, and similar in form to the
Agreement attached to the City Manager's letter dated May 5, 2003, to this Council.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 9, 2003
File #60-67-87
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36300-050503 amending and reordaining certain
sections of the 2002-03 General Fund Appropriations, providing for appropriation of funds
in connection with the new Event Zone Organization; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc'
Darlene L. Burnham, City Manager
Steven C. Buschor, Director, Parks and Recreation
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of May, 2003.
No. 36300-050503.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 General Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Community Development
Membership and Affiliations (1) ...........................................................
Parks, Recreation and Cultural
Parks and Recreation Administration (2-5) ..........................................
$ 5,655,971
2,364,689
$ 4,679,532
959,441
1) Event Zone (001-300-7220-3820) $126,597
2) Regular Employee
Salaries (001-620-7111-1002) (36,428)
3) FICA (001-620-7111-1120) (2,787)
4) City Retirement (001-620-7111-1105) (2,277)
5) Special Events (001-620-7111-2125) (85,105)
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (54-0) g53-1138
CityWeb: www.roanokegov.com
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
New Event Zone
Organization
Background:
The Roanoke Special Events Committee, a 501(c)(3) non-profit organization
composed of council appointed members, was established in 1979 to produce
and promote successful, world-class events in the City that would reflect the
character and spirit of the Roanoke Valley.
The Committee has contributed to the economic development and image
enhancement of the City of Roanoke by organizing high quality events and
festivals to serve all.
Considerations:
Specific special events and festivals within the City need to be enhanced and
coordinated. Moreover, new events need to be developed that are aligned with
the City's economic development, image enhancement, and quality of life goals.
In order to ensure that all special events in downtown Roanoke meet this
criterion of excellence, the Roanoke Special Events Committee and Festival In
The Park have agreed to collaborate their efforts in forming a new organization
named, eventzone.org (hereinafter referred to as, "Event Zone"). This
consolidation would alleviate the responsibility of Parks and Recreation in
sponsoring and producing special events and allow the Department to focus on
its primary mission of supporting parks, recreational facilities and programs. As
outlined in the Agreement, similar in form as attachment A, this new collaborative
organization agrees to accept the responsibility of being the lead agency for
sponsoring and producing major City events.
The organization will develop partnerships by working with community, civic, and
government agencies, while encouraging cross marketing and electronic links
among websites, in order to produce a balanced year-round program of
downtown events. This organization will also mentor event organizers by
educating and conducting forums for community organizations. Through event
facilitation, Event Zone will be able to promote awareness of city regulations,
coordinate use of City properties and serve as the liaison between the City and
event producers.
For the upcoming fiscal year 2003-2004, funds will need to be appropriated in the
amount of $177,520. These funds have been identified as a part of the 2003-
2004 recommended budget.
Recommended Action:
Authorize the City Manager and the City Clerk to execute and attest,
respectively, to an Agreement in substantially the same form as Attachment A,
and any other documents necessary to implement the terms of the Agreement,
such documents to be approved as to form by the City Attorney.
Authorize the payment of $177,520.00, from Parks and Recreation
Administration Special Events account 7111-620-2125, for services provided by
Event Zone commencing July 1, 2003 within the structure of the 2003-2004 City
recommended budget.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:kaj
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Steven B. Buschor, Director of Parks and Recreation
Rolanda B. Russell, Assistant City Manager for Community Development
Glenn A. Asher, Risk Management Officer
Christine P. Powell, Assistant Manager of Civic Facilities
#CM03-0080
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into the __. day of
_, , by and between the CITY OF ROANOKE ("City"), and
eventzone.org ("Event Zone"), a Section 501 (c) non-profit corporation organized under the
laws of the Commonwealth of Virginia and the United States Internal Revenue Code.
For and in consideration of the mutual promises set forth in this Agreement, the
sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Term:
The term of this Agreement shall be for an initial term of one year from July 1,2003,
until June 30, 2004, subject to the termination rights of the parties as set forth in this
Agreement. This Agreement may be renewed for one additional one-year term by the mutual
agreement of the parties, in writing, thirty (30) days before the date of expiration of this
Agreement.
2. Termination of Agreement:
Either party may terminate this Agreement upon one hundred eighty (180) days
written notice to the other party. In the event of such termination, the City shall not be
obligated to reimburse Event Zone for any costs incurred after the effective date of such
termination notice.
3. Events to be conducted and supported by Event Zone:
Event Zone shall conduct and support on dates and at times mutually agreed to by the
parties to this Agreement the following events:
Taste of the Blue Ridge Jazz and Blues Festival
Festival in the Park
St. Patrick's Day Celebration
Miss Virginia Pageant Celebration
Fall Festival
Holiday Lighting
Various additional events mutually agreed upon by the parties to this
Agreement.
4. Events scheduled in City parka:
Event Zone agrees that each event held in a City park shall be scheduled to conclude
promptly by 10:00 p.m. In case of exigent circumstances, Event Zone may extend the event
05/02/O3 I
to 10:30 p,m., after which time the City Manager, after consultation with Event Zone, may
permit the event to continue beyond 10:30 p.m. to a time certain designated by the City
Manager.
5. Concession Rights:
The City retains exclusive food and beverage rights for concessions and catering for
all events, including those at Victory Stadium and its surrounding parking lot, located on a
portion of Official Tax No. 1040202 (hereinafter referred to as, "Victory Stadium"). The
City may grant, in writing, certain concessions and catering rights to Event Zone on a case by
case basis for any event, including an event scheduled to be held in Victory Stadium.
6. Field Damage:
(a) Event Zone will be required to protect the athletic field at Victory Stadium
from damage in either of the two following ways:
(1)
Event Zone shall provide a guarantee of $50,000.00 each year
this Agreement is in force to cover possible damage to the
athletic field at Victory Stadium for any event held at Victory
Stadium. This guarantee can be in the form of an insurance
policy, bond, or irrevocable letter of credit, the form of which
shall be reasonably acceptable to the City Manager. Evidence of
such guarantee shall be provided to the City at least thirty (30)
days prior to the commencement of any event held at Victory
Stadium, and shall be effective at least through fourteen (14)
days after the conclusion of the event; or
(2)
Provide, install and remove an appropriate protective portable
turf covering system, as approved by the City Manager, to
prevent damage to the turf.
(b) The determination of which option will be used for an event shall be within the
sole discretion of the Director of Civic Facilities.
(c) In the event of inclement weather, the City may deem the athletic field at
Victory Stadium, or any other venue of an event, unusable and advise Event Zone of that
determination. The determination of whether the field or other venue is useable shall be that
of the City. Event Zone shall be prohibited from using the field or other venue until such
time that, in the City's opinion, the field or other venue is again fit for use. If the City
determines that the field or other venue is unuseable, the City shall use its best efforts to
assist Event Zone in relocating to a suitable alternate site, location and layout for any event
planned to occur on the athletic field or other venue. If Event Zone wishes to hold an event
inside Victory Stadium while the athletic field is unuseable, Event Zone shall be responsible
05/02/03 2
for keeping patrons off the athletic field before, during and after the event. The City and
Event Zone shall confer in good faith and identify suitable alternate sites and develop
contingency plans in the event that the field or other venue should be declared unuseable.
7. Agreement to Quit Premises[ Damage to Premises:
Event Zone agrees to quit all City property at the conclusion of any event conducted
by Event Zone and to leave all City property in the same condition as at the commencement
of the event, ordinary wear and tear excepted. The original condition of all properties and
facilities to be utilized will be determined by a "walk through" inspection conducted prior to
the commencement of the event. Such inspection shall be conducted by representatives of
both the City and Event Zone at a time convenient to both. After discussing the matter with
the City Manager, Event Zone shall pay on demand to the City in cash the full cost of
repairing to good condition or restoring to good condition any City property reasonably
dee~ned by the City to have been damaged as a result of or arising out of Event Zone's use of
the property.
8. Consideration from the City:
(a) In consideration of the duties to be performed by Event Zone under this
Agreement, and in addition to other consideration given to Event Zone, the City shall pay
Event Zone one-fourth (1/4) of One Hundred Seventy-Seven Thousand Five Hundred
Twenty dollars and no cents ($177,520.00) on the last day of July, October, January and
April of each year this Agreement is in effect. In the event such day falls on a Sunday or
legal holiday which results in the closure of City offices, payment shall occur on the next day
on which the ordinary business of the City is transacted.
(b) During the term of this Agreement, Event Zone, or any of its officers, agents,
partners, joint ventures or employees, shall not request that the City provide funding of any
type or amount or services for any event conducted in part or in whole by Event Zone.
9. Consideration subiect to lundin?:
All funds for payments by the City under this Agreement are subject to the availability
of an annual appropriation for this purpose by the City Council of the City of Roanoke. In
the event of non-appropriation of funds for cause or no cause by the City Council of the City
of Roanoke provided under this Agreement, this Agreement shall be considered terminated
by the parties, without termination charge or other liability of the City, on the last day of the
then current fiscal year or when the appropriation made for the then current year covered by
this Agreement is spent, whichever event occurs first. If funds are not appropriated at any
time for the continuance of this Agreement, cancellation will be accepted by Event Zone or
on thirty (30) days prior written notice, but failure to give such notice shall be of no effect,
and the City Council of the City of Roanoke shall not be obligated under this Agreement
beyond the date of termination.
05/02/O3 3
10. Provision of Information:
(a) Event Zone shall provide the City with the name, address, telephone number,
and nature of goods to be sold by each vendor who has filed an application to sell or offer for
sale to the public any foods or beverages at any event covered by this Agreement. Such
information shall be provided at least fifteen (15) days prior to the event to the City's Office
of Billings and Collections, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
(b) Event Zone shall provide the City with the name, address, and telephone
nu~nber of all contractual service providers, as well as the nature of the service that they are
providing, whose address is within the Roanoke City limits. Such information shall be
provided to the Comm i ssioner of the Revenue, 215 Church Avenue, S.W., Roanoke, Virginia
24011, as soon as practical, but no later than forty-five (45) days prior to any event subject to
this Agreement.
(c) Event Zone agrees that should licensing requirements or tax laws change,
Event Zone shall honor any reasonable request for additional information necessitated by the
change in licensing requirements or tax laws. Any vendor information supplied to the City
shall be held as confidential, and utilized only for official City business, to the extent
permitted by law.
11. Accounting:
(a) Within thirty (30) days after each event for which admission is charged in any
manner, Event Zone shall file with the City Clerk for the City of Roanoke (hereinafter "City
Clerk") a preliminary certified statement setting forth all gross receipts, program expenses,
and net revenues from each event, and a statement that all net revenues from each such event
will be expended in accordance with Resolution 24982, adopted by City Council January 28,
1980, a copy of which is attached as Exhibit A.
(b) Event Zone shall provide the following information to the City Clerk no later
than December 15th of each year this Agreement is in force and effect: (1) a complete and
signed Federal Tax Form 990 covering all events conducted in whole or in part by Event
Zone for the year, and (2) a total for expenses and revenues for any events conducted in
whole or in part by Event Zone during the year which is not covered by this Agreement.
12. Vendors with Delinquent Taxes:
The City shall provide Event Zone with a list of vendors who have delinquent tax
obligations owing to the City. Event Zone shall notify in writing such vendors that they may
be subject to collection action for any tax delinquencies if the City provides Event Zone with
properly identified vendors by January 1 of each year that this Agreement is in effect. Event
Zone shall have no liability for any vendor's tax delinquencies.
05/02/03 4
13. Payment of Taxes by Event Zone:
Event Zone agrees to collect and pay to the City, in accordance with the requirements
of the City's Director of Finance or other official charged with the responsibility of
administering such taxes, all taxes owing to the City that result from Event Zone's activities
related to the any event conducted by Event Zone under this Agreement, including but not
limited to admissions tax pursuant to Article IX of Title 32, Code of the City of Roanoke
(1979), as amended, and the prepared food and beverage tax pursuant to Article XIV of Title
32, Code of the City of Roanoke (1979), as amended.
14. Action in Public Interest:
Event Zone agrees that it is the policy of the City to serve the public in the best
possible manner, and Event Zone agrees that it, its employees and its agents, shall at all times
cooperate with the City in effecting this policy and maintaining the public faith.
15. Emergency Medical Services (EMS):
Event Zone shall provide adequate emergency medical services for any activity or
event conducted in whole or in part by Event Zone.
16. Security:
At any event conducted by Event Zone, Event Zone shall hire off-duty City police
officers and security guards employed by a private security services business licensed by the
Department of Commerce of the State of Virginia to provide secnrity and crowd control. At
least thirty (30) days prior to the cominencement of each activity or event conducted by Event
Zone, Event Zone shall meet with the City of Roanoke Police Department and representatives
of other City departments as appropriate to discuss and provide the City with a written
security plan which shall indicate the number and employment category of all security
personnel to be used at the activity or event. Advance notice of this meeting of at least 15
days must be given to the Chief of Police for the City of Roanoke Police Department and the
City Manager. The plan shall be subject to approval of the City, which approval, after
consultation with Event Zone, shall not be unreasonably withheld. At such time, Event Zone
shall present proof, satisfactory to the City, of the employment of required police officers and
security guards. Private security guards shall have no authority to engage in law-enforcement
activities or perform security services off the areas occupied by the event. Approval of the
security plan by the City shall constitute concurrence in the minimum number of personnel to
be employed, but such concurrence will not relieve Event Zone of its primary responsibility
for determining and providing adequate security forces.
17. Compliance with Laws and Regulations:
Event Zone shall comply with all laws, ordinances and regulations adopted or
05/01/03
5
established by federal, state or local governmental agencies or bodies, and Event Zone shall
require that its agents, employees, contractors or subcontractors do likewise.
18. Alcoholic Beverages:
Event Zone shall take reasonable measures to ensure that no alcoholic beverages or
glass containers are brought onto City property under Event Zone's control and that no
coolers are brought into Victory Stadium. Alcoholic beverages may be sold by Event Zone in
accordance with section 24-97 of the Code of the City of Roanoke (1979), as amended, and
in accordance with applicable Alcoholic Beverage Control laws and regulations. The
restrictions contained in this paragraph shall be included in the press packet prepared by
Event Zone.
19. Inspections:
(a) The City's Fire Marshall shall be permitted to inspect the operations of Event
Zone and of each vendor who contracts with Event Zone to sell any product during any event
conducted in whole or in part by Event Zone.
(b) The City's Health Department Director, or the Health Department Director' s
representatives, shall be permitted to inspect the operations of Event Zone and each vendor
who contracts with Event Zone to sell any products during any activity or event conducted by
Event Zone. Event Zone agrees to abide by all Health Department regulations and assist in
the implementation of any recommendations made by the Health Department concerning but
not limited to: solid waste disposal, liquid waste disposal, rodent control, insect control, and
recreational use of the Roanoke River. Event Zone shall provide parking passes for two
Environmental Health Specialists (EHS) for events taking place in Smith Park. Event Zone
shall also provide a work space in each area where events are being held for the EHS to
utilize. Such space shall include a table and chair, be prominently located, and be accessible
to both vendors and public. A picnic table may be substituted for the table and chair.
20. Licenses and Permits:
Event Zone shall obtain all licenses or permits as required by federal, state or local
laws and ordinances, including any required assembly permits, temporary street closure
permits, and permits for temporary structures such as tents, and Event Zone shall provide
evidence of compliance with such federal, state and local laws and ordinances upon demand
therefore by the City. Execution of this Agreement shall not obviate the need for Event Zone
to obtain any permit or license required by the City, and Event Zone shall be responsible for
all application or filing fees in connection therewith.
21. Payment of taxes and fees:
Event Zone shall pay promptly all applicable taxes and fees.
22. Compliance with environmental protection laws:
(a) Event Zone covenants and agrees to perform under this Agreement strictly in
accordance with all applicable federal, state and local environmental protection laws,
regulations, rules and orders, including but not limited to those laws relating to the storage,
disposal and presence of Hazardous Substances (the term "Hazardous Substances" used
herein has the same meaning as given that term and to the term "hazardous wastes" in 42
U.S.C. {}960I), disposal of solid waste, release or emission of pollutants or Hazardous
Substances into the air or soil or into groundwater or other waters, applicable water and
sewer regulations, and erosion and sedimentation control (collectively, "Environmental
Law"). Event Zone covenants that it has either acquired heretofore or shall acquire, prior to
or at the time required by applicable law, all environmental permits and licenses required by
any Environmental Law in connection with any of its activities under this Agreement.
(b) Event Zone covenants that it shall indemnify, defend and hold the City, its
successors, assigns, directors, officers, employees, volunteers, agents and lenders harmless
from all response costs, damages, expenses, claims, fines and penalties incurred by the City,
its successors, assigns, directors, officers, employees, volunteers, agents and lenders as the
result of any violation by Event Zone, or any predecessor in interest to or any person acting
with permission of Event Zone of any Environmental Law or as the result of any necessary
repair, cleanup, closure or detoxification of the property upon which Event Zone performs
under this Agreement, if due to conditions caused by the Event Zone, predecessor in interest
to or any person acting with permission of the Event Zone, or as a result of a
misrepresentation made by the City based upon infor~nation supplied by Event Zone to the
City. These provisions in this section shall survive the termination of this Agreement.
(c) Event Zone shall immediately notify and advise the City of (i) any and all
enforcement, cleanup, removal, investigation or other governmental or regulatory actions
instituted or threatened against Event Zone with respect to any Environmental Law
applicable to its performance under the Agreement, and (ii) any and all claims made or
threatened by any third person against the City, or Event Zone relating to any Environmental
Law applicable to the City or Event Zone, or to injury to any person or property because of a
Hazardous Substance.
23. Equal Employment Opportunity:
During the performance of this Agreement, Event Zone agrees as follows:
(a) Event Zone will not discriminate against any employee, or applicant for
employment or volunteer, because of race, religion, color, sex, national origin, age, disability,
or any other basis prohibited by state law relating to discrimination in employment, except
where there is a bona fide occupational qualification reasonably necessary to the normal
operation of the Event Zone. Event Zone agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
05/01/03 7
nondiscrimination clause.
(b) Event Zone, in all solicitations or advertisements for employees placed by or on
behalf of Event Zone, will state that Event Zone is an equal opportunity employer.
(c) Event Zone will include the provisions of the foregoing subsections (a) and (b)
in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so
that the provisions will be binding upon each contractor or vendor.
24. Drug-free workplace:
During the performance of this Agreement, Event Zone shall: (i) provide a drug-free
workplace for the Event Zone's employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in Event Zone's workplace and specifying the actions that will be
taken against employees for violations of such prohibition; (iii) state in all solicitations or
advertisements for employees placed by or on behalf Event Zone that Event Zone maintains a
drug-free workplace; and (iv) include the provisions of the foregoing clauses in every
subcontract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that
the provisions will be binding upon each subcontractor or vendor. For the purpose of this
section, "drug-free workplace" means a site for the performance of work done in connection
with this Agreement.
25. Insurance:
(a) Requirement of insurance. Event Zone shall, at its sole expense, obtain and
maintain during the life of this Agreement the insurance policies required by this
section. Any required insurance policies shall be effective prior to the beginning of
any work or other performance by Event Zone under this Agreement. The following
policies and coverages are required:
( 1 ) Commercial General Liability. Commercial general liability insurance
shall insure against all claims, loss, cost, damage, expense or liability from loss
of life or damage or injury to persons or property arising out of the Event
Zone's performance under this Agreement. The minimum limits of liability
for this coverage shall be $1,000,000.00 combined single limit for any one
occurrence.
(2) Workers' Compensation. Workers' compensation insurance covering
Event Zone's statutory obligation under the laws of the Commonwealth of
Virginia and employer's liability insurance shall be maintained for all its
employees engaged in work under this Agreement. Minimum limits of liability
for employer's liability shall be one hundred thousand dollars and no cents
05/01/03 8
($100,000.00) bodily injury by accident each occurrence; five hundred
thousand dollars and no cents ($500,000.00) bodily injury by disease (policy
limit); and one hundred thousand dollars and no cents ($100,000.00) bodily
injury by disease (each employee). With respect to workers' compensation
coverage, Event Zone's insurance company shall waive rights of subrogation
against the City, its officers, employees, agents, volunteers and representatives.
(3) Automobile Liability. The minimum limit of liability for automobile
liability insurance shall be $1,000,000.00 combined single limit applicable to
owned or non-owned vehicles used in the performance of any work under this
Agreement.
(b) Umbrella Coverage. The insurance coverages and amounts set forth in
subsections ( 1 ), (2), and (3) of this section may be met by an ulnbrella liability policy
following the form of the underlying primary coverage in a minimum amount of
$1,000,000.00. Should an umbrella liability insurance coverage policy be used, such
coverage shall be accompanied by a certificate of endorsement stating that it applies
to the specific policy numbers indicated for the insurance providing the coverages
required by subsections (1), (2), and (3), and it is further agreed that such statement
shall be made a part of the certificate of insurance furnished by Event Zone to this
City.
(c) Evidence of Insurance. All insurance shall meet the following requirements:
(1) Prior to execution of this Agreement, Event Zone shall furnish
the City a certificate or certificates of insurance showing the type,
amount, effective dates and date of expiration of the policies.
Certificates of insurance shall include any insurance deductibles. Such
certificates shall be attached to this Agreement at the time of execution
of this Agreement and shall be furnished in a timely fashion to
demonstrate continuous and uninterrupted coverage of all of the
required forms of insurance for the entire term of this Agreement.
(2) The required certificate or certificates of insurance shall include
substantially the following statement: "The insurance covered by this
certificate shall not be canceled or materially altered, except after thirty
(30) days written notice has been received by the Risk Management
Officer for the City of Roanoke."
(3) The required certificate or certificates of insurance shall name
the City of Roanoke, its officers, employees, agents, volunteers and
representatives as additional insureds.
(4) Where waiver of subrogation is required with respect to any
05/01/03
9
policy of insurance required under this section, such waiver shall be
specified on the certificate of insurance.
(5) Insurance coverage shall be in a form and with an insurance
company approved by the City which approval shall not be
unreasonably withheld. Any insurance company providing coverage
under this Agreement shall be authorized to do business in the
Commonwealth of Virginia.
26. Indemnification:
Event Zone agrees and binds itself and its successors and assigns to indemnify, keep
and hold the City and its officers, employees, agents, volunteers and representatives free and
harmless from any liability on account of any injury or damage of any type to any person or
property growing out of or directly or indirectly resulting from any act or omission of
Event Zone including: (a) Event Zone's use of the streets of the City or any other public
property owned by the City; (b) Event Zone's performance under the Agreement; (c) the
exercise of any right or privilege granted by or under this Agreement; or (d) the failure,
refusal or neglect of Event Zone to perform any duty imposed upon or assumed by Event
Zone by or under this Agreement. In the event that any suit or proceeding shall be brought
against the City or any of its officers, employees, agents, volunteers or representatives at law
or in equity, either independently or jointly with Event Zone on account thereof, Event Zone,
upon notice given to it by the City or any of its officers, employees, agents, volunteers or
representatives, will pay all costs of defending the City or any of its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event of
any settle~nent or any final judgment being awarded against the City or any of its officers,
employees, agents, volunteers or representatives, either independently orjointly with Event
Zone, then Event Zone will pay such settlement orjudgment in full or will comply with such
decree, pay all costs and expenses of whatsoever nature and hold the City or any of its
officers, employees, agents, volunteers or representatives harmless therefrom.
27. No Third Party Beneficiary:
The provisions of this Agreement are for the exclusive benefit of the parties hereto
and not for the benefit of any third person, nor shall this Agreement be deemed to have
conferred any rights, express or implied, upon any third person unless otherwise expressly
provided for herein.
28. Forum Selection:
By virtue of entering into this Agreement, Event Zone submits itself to a court of
competent jurisdiction in the City of Roanoke, Virginia.
05/01/03
I0
29. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of
the Commonwealth of Virginia.
30. Negotiation:
This Agreement has been fully negotiated by and between the parties and shall be
construed as if both parties had an equal responsibility in the drafting hereof.
31. Entire Agreement and Amendment:
This Agreement represents the entire integrated agreement between the parties and
supersedes all prior negotiations, representations or agreements, either written or oral. This
Agreement shall not be amended or modified except by written instrmnent signed by the
parties.
32. No Waiver of Terms of Agreement:
No failure of any party to insist upon strict observance of any provision of this
Agreement, and no custom or practice of the parties at variance with the terms hereof, shall
be deemed a waiver of any provision of this Agreement in any instance.
33. Faith-based organizations:
Pursuant to §2.2-4343.1 of the Code of Virginia (1950), as amended, the City of
Roanoke does not discriminate against faith-based organizations.
34. Assignment:
Event Zone shall not assign or transfer any right or interest under this Agreement,
including, without limitation, the right to receive any payment, without the City's prior
written approval of satisfactory evidence of such assignment, and Event Zone agrees that any
such assignment without prior written approval of the City shall be null and void.
35. Reference to Officers of the City:
Any reference to the City Manager, the Director of Parks and Recreation for the City
of Roanoke, or the Director of Civic Facilities shall be intended to include that person's
designee.
05/01/03
11
36. Notice:
Any notice, request, or demand given or required to be given under this Agreement
shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly
given only if delivered personally or sent by certified mail, return receipt requested to the
addresses stated below.
To the City:
To Event Zone:
City Manager
Room 364, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Stu Isreal, Executive Director
CC:
H. Allen Glover, Jr., Board Member and Registered Agent,
10 S. Jefferson Street
Roanoke, Virginia 24011
Notice shall be deemed to have been given, if delivered personally, upon delivery, and
if mailed, upon the third business day after the mailing thereof.
IN WITNESS WHEREOF, the parties hereto have executed the same as of the day
and year first hereinabove written:
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
ATTEST:
By
Darlene L. Burcham,
City Manager
eventzone.org
By By
Secretary
Approved as to Form:
Executive Director
Approved as to Execution:
Assistant City Attorney
{)5/01/03
Assistant City Attorney
12
IN THE COUNCIL OF THE CITY OF ROANORE, VIRGINIA,
The 28th day of January, 1980.
No. 24982.
A RESOLUTION establishing the policy of the City with respect to waiver of rental fees City facilities and
property by certain organizations.
WHEREAS, this Council has from time to time, upon request of certain civic organizations, waived the
standard fees for rental of certain City facilities, such as Victory Stadium;
WHEREAS, this Council has not heretofore established any policy with respect to those organizations
that are eligible to apply for such waiver of rental fees and the terms and conditions to be applicable where
rental fees are waived; and
WHEREAS, a written policy will save time for Council and organizations seeking such waiver by
designating in advance those organizations which are eligible to apply for waiver of rental fees, and a written
policy will also help insure that all similarly situated organizations are treated uniformly;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That, in order to be eligible to apply to City Council, for the waiver of rental fees on any City
facility or property, an organization shall have been granted tax-exempt status pursuant to Section 501C of the
United States Internal Revenue Code and shall be operated exclusively for charitable, scientific, literary,
educational or community purposes or such tax exempt organization shall be an association of war veterans or
auxiliary units thereof organized in the United States, a fraternal association operated under the lodge system or
a voluntary rescue squad or auxiliary unit thereof; provided that pursuant to Section 15.1-24, Code of Virginia
(1950), as amended, rental fees shall not be waived for any church or sectarian society or any institution or
association controlled in whole or part by church or sectarian society;
2. That use of City facilities or property without rental fee by any of the foregoing organizations
shall be in accordance with the following terms and conditions:
(a) The using organization shall pay all expenses incurred by the City which expenses are a direct
and proximate result of the use of the City facility or property by such using organization, including, among
other things, site preparation, water, sewer, clean-up, refuse collection and electricity, and the City Manager or
his designee may require a reasonable cash deposit or bond to be posted in each instance to insure the
payment of such expenses to the City;
(b) If the using organization generates any receipts from use of the City's facility or property, one
hundred per cent (100%) of the net revenues from such use shall be contributed for a purpose for which a
deduction is allowed pursuant to the United States Internal Revenue Code;
(c) Each organization using City facilities or property pursuant to this resolution shall file with the
City Clerk within thirty (30) days following the termination of such use a certified statement setting forth the
gross receipts, program expenses, net revenues and a statement that apl net revenues will be expended in
accordance with this resolution; and
(d) Each organization using City facilities or property pursuant to this resolution shall file with the
Clerk a certificate of public liability insurance in amounts deemed appropriate by the City Attorney and shall
execute appropriate documents in form approved by the City Attorney indemnifying the City of Roanoke and
its officers and employees for any claim against the City of Roanoke or its officers and employees arising out
of use of the City facility or property.
APPROVED
ATTEST:
[Mary F. Parker] [Noel C. Taylor]
City Clerk Mayor
EXHIBIT A
05/01/03
13
JESSE A. HALL
Director of Finance
email: jesse_hall~cLroanoke.va.us
May 5, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
cmail: ann~shav, vcr~ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: March Financial Report
This financial report covers the first nine months of the 2002-2003 fiscal year. The follo~ving narrative discusses revenues
and expenditures to date.
REVENUE
General fund revenues are up 2.78% or $3,208,000 compared to the same period last year. Variances in specific
categories of revenues are as follows:
General Property Taxes increased 3.93% or $1,640,000. The second installment of real estate taxes was due April 5.
As of March 31, real estate taxes increased 3.48% and achieved 81.70% of the estimate. Increased property values
resulting from the annual reassessment program and new construction contributed to the growth in this category. These
increases were partially offset by a decline in public service corporation taxes, due to a decrease in real estate assessments
of public service corporation tax, as well as an increase in the number &refunds in FY03.
Other Local Taxes increased 1.70% or $678,000. Electric utility consumer tax, which is based on usage, increased 5.53%
due a warmer than normal summer and colder winter weather. Sales tax revenues were up 1.55% from the prior year at
March 31 st. Inclusive of the mid-April collection, representing retail sales activity for the month of February, collections
have increased 1.18% on a year-to-date basis. Cellular phone tax revenue has increased due to efforts to ensure service
providers correctly remit revenues to the proper jurisdictions. Business and professional occupational license (BPOL) tax,
which was due March 1, declined slightly from the prior year, as expected.
Permits, Fees and Licenses declined 10.10% or $76,000. Permit valuations for commercial projects during the first nine
months of the current fiscal year were lower than the same period in the prior year, having a negative impact on building,
plumbing and heating inspection fees. In addition, the number of building permits issued for commercial and residential
projects has declined. Elevator inspection has been privatized with the majority of fees paid directly to a third party,
causing a decline in elevator inspection revenues. There was also an expenditure decline related to this privatization
effort.
Honorable Mayor and Members of Council
May 5, 2003
Page 2
Fines and Forfeitures increased 15.19% or $126,000. Parking ticket revenue was up $100,000 from the prior year. In
late fall of 2001, the ticketing function was civilianized. As a result, the number of parking tickets issued increased
substantially. The penalty for late payment of parking tickets was increased effective July 1, 2002, generating additional
parking ticket revenue. New fees adopted in FY03 related to debt collection also generated additional revenue in this
category.
Revenue from Use of Money and Property increased 11.96% of $79,000 due to a timing difference in the receipt of
rental income from the Commonwealth for space occupied by Social Services in the Municipal Building.
Charges for Services increased 13.11% or $357,000. Several new fees were authorized by the 2002 General Assembly
and were effective July 1, 2002, including a courthouse security fee, inmate processing fee and DNA sampling fee. These
new fees have generated approximately $73,000. Circuit Court Clerk fees were up due to the recording of deeds for a
number of high value property sales in the current year. Favorable interest rates have encouraged refinancing, increasing
the number of deeds and certificates of satisfaction recorded. An increase in caseload and an increase in the value of
estates filed also contributed to the growth in Circuit Court Clerk fees. A new fee structure for bulk garbage collection
generated additional revenue. EMS fees increased as a result of the rate increase effective April 1, 2002. While overall
revenue in this category is up from the prior year due to fee increases and the establishment of new fees, several of these
fees are under performing their estimates.
Miscellaneous Revenue declined 53.01% or $146,000. In the prior year, funding was transferred from the Parking Fund
to partially support the subsidy provided to the Greater Roanoke Transit Company (GRTC). However, this subsidy is
being funded by the General Fund in the current year. In addition, a larger amount of surplus property sales proceeds
were received in the prior year.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased 0.50% or $749,000 compared to FY02. Variances in
individual expenditure categories are discussed as follows:
Parks, Recreation and Cultural expenditures declined 8.30% or $309,000. Personal services costs of the Recreation
department decreased. Several labor-intensive program cuts, the elimination of a project assistant position and shortened
hours at pool facilities caused temporary wage costs to decline. In addition, pool supplies, a scoreboard and
miscellaneous furnishings and appliances for the fitness centers were purchased in the prior year. Personal services costs
of the Library decreased as several positions have been vacant during the year. Publications and subscription
expenditures decreased as spending was consciously limited in anticipation of funding reductions from the State.
Department of Technology charges also declined.
Transfer to Debt Service Fund increased 39.57% or $4,806,000. The current fiscal year was the first year principal and
interest payments were required for the Series 2002A General Obligation Bonds, and a larger principal payment was
required on the Series 1997B Bonds, increasing the required transfer amount. The final principal and interest payments
were made in the prior fiscal year for Series 1992 Refunding Bonds, partially offsetting these increases.
Nondepartmental expenditures decreased 41.46% or $4,427,000. In the prior year, essentially all transfers to the Capital
Projects Fund were made at the beginning of the year. To be consistent with other General Fund budgeted transfers, a
portion of these transfers were made mid-year and the remainder are planned for the end of the year in FY03. This change
is also reflective of a decrease in the amount to be transferred to the Capital Projects Fund and decreases in CMERP
funding transferred to the Capital Projects and Department of Technology Funds in the current year.
Honorable Mayor and Members of Council
May 5, 2003
Page 3
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/tht
Attachments
rector of Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
MARCH 31, 2003
Transfer
Number Date
General Fund:
CMT-1368 09/03/02
CMT-649 09/26/02
CMT-651 11/12/02
CMT-653 11/11/02
CMT-657 12/02/02
CMT-663 12/04/02
CMT-659 12/06/02
CMT-1403 12/18/02
CMT-667 01/10/03
CMT-677 01/14/03
CMT-675 01/15/03
CMT-679 02/03/03
CMT-687 02/21/03
CMT-685 02/28/03
CMT-689 02/28/03
CMT-1428 03/01/03
CMT-693 03/12/03
CMT-695 03/13/03
CMT-1431 03/13/03
CMT-697 03/25/03
Explanation From To
The Art Project Feasibility Study
American Flag Inventory
Terrorism Conference
Terrorism Conference
Reorganization of Neighborhood
Partnership
Parking Lot Paving at Mountain
View Recreation Center
Victory Stadium Parking Lot
Grading
Temporary Wages
Legal Fees
Fees For Professional Services
Shredder
Temporary Wages
Supplement Operating Expenses
Temporary Wages
Chemicals Purchase
Wages-Segregate Revenue
Maximization Coordinator
Cycle Program For Youth
Used Twelve Passenger Van
Supplement Operating Expenses
Supplement Operating Expenses
Capital Proiects Fund:
CMT-646 09/20/02 Century Square Project
CMT-646 09/20/02 Century Square Project
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-665 01/06/03 Environmental Cleanup
Contingency* Memberships and
Affiliations
Police Patrol Transportation-Engineering
and Operations
Fire-Support Envirenmental Services and
Emergency Management
Police Training Environmental Services and
Emergency Management
Planning, Building and
Development Neighborhood Partnership
Police Patrol Parks
Parks and Recreation Transportation-Streets and
Administration Traffic
Crisis Intervention Youth Haven
Police Patrol Economic Development
Contingency* City Attorney
Police Patrol Commissioner of the
Revenue
Transfers To Other
Funds Engineering
Contingency* City Council
Transfers To Other
Funds Engineering
Contingency* Transportation-Snow
Removal
Social Services- Social Services-
Administration Revenue Maximization
Fire-Administration Police Patrol
Outreach Detention Transfer to Fleet Manage-
ment
Crisis Intervention Outreach Detention
Contingency* Board of Equalization
Total General Fund
Amount
Special Park Project Sister City Century Square
Grants Upgrade
Roanoke River Center Sister City Century Square
Phase I Upgrade
Capital Improvement
Reserve
Capital Improvement
Reserve
Smith Park Riparian
Environmental Issues-
PWSC
Settlement State DEQ-
PWSC
Environmental Issues-
PWSC
$ 37,500
5,100
1,195
669
13,659
11,900
3,900
3,800
21,591
30,000
1,344
10,318
43,175
4,006
69,400
41,492
1,500
12,000
1,110
17,623
--~,282
$ 145
3,855
5,000
60,000
22,992
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
MARCH 31, 2003
(CONTINUED)
Transfer
Number Date Explanation
Capital Projects Fund:
CMT-691 03/19/03 Trout Run Culvert Repairs
CMT-1430 03/27/03 Traffic Signal Poles
From
Garden City Phase 3
Draining Project
Second Street/Gains-
boro/Wells Avenue
Available Continf~ency
Balance of Contingency at July 1, 2002
*Contingency Transfers From Above
Contingency Appropriations Through Budget Ordinances:
BO 36022 08/19/02 Drug Prosecutor Local Match
BO 36154 12/16/02 Virginia Exile Grant Unused
Local Match
BO 36239 02/21/03 Snow Removal
Available Contingency at March 31, 2003
Contingency
Transfer to Grant
Fund
Contingency
T_.~o Amount
Trout Run Culvert Repairs 72,874
Traffic Signals General 30,000
Total Capital Projects Fund '--$~,866
$ 476,300
(197,698)
Transfer to Grant Fund (9,381)
Contingency 13,643
Transportation-Snow
Removal ~
$167,864
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1 - Mar 31 July I - Mar 31 Percentage
2001-2002 2002-2003 of Change
$ 41,710,526 $ 43,350,949
39,849,165 40,527,622
754,820 678,589
832,523 958,965
659,404 738,255
27,004,243 27,663,125
17,179 17,179
2,724,135 3,081,329
275,168 129,313
1,529,279 1,419~249
$ 115t356~442 $ 118r564~575
Currant Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
3.93 % $ 78,340,707 55.34%
1.70 % 59,301,164 68.34%
-10.10 % 1,030,694 65.84%
15.19 % 1,116,350 85.90%
11.96 % 1,082,729 68.18%
2.44 % 46,009,506 60.12%
0.00 % 34,300 50.08%
13.11% 4,353,761 70.77%
-53.01% 315,045 41.05%
-7.19 % 2,302~219 61.65%
2.78 % $__193~886~47..~_5 61.15%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July 1 - Mar 31 July I - Mar 31
2001-2002 2002-2003
$ 8,847,163 $ 8,514,228
4,352,795 4,493,327
34,994,134 33,933,710
19,004,722 18,074,397
19,132,785 19,132,572
Current Fiscal Year
Percent of
Percentage Unencumbered Revised Budget
of Chan~e Balance Appropriations Obligated
-3.76 % $ 3,198,907 $ 11,713,135 72.69%
3.23 % 1,800,079 6,293,406 71.40%
-3.03 % 12,505,576 46,439,286 73.07%
-4.90 % 6,793,188 24,867,585 72.88%
0.00 % 8,316,181 27,448,753 69.70%
3,724,996 3,415,849
3,672,130 3,824,279
12,147,503 16,953,899
34,517,645 35,729,370
10~677~810 6,250,789
$ 151,071,683 $ 150~322r420
-8.30 % 1,390,280 4,806,129 71.07%
4.14 % 1,700,095 5,524,374 69.23%
39.57 % (106,857) 16,847,042 100.63%
3.51% 11,679,186 47,408,556 75.36%
-41.46 % 5,054~592 11,305~381 55.29%
-0.50 % $ 52r331,227 $ 202 653 647 74,18%
Note:
Prior year financial statements have been restated to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July1 - Mar 31 July1 - Mar 31
2001-2002 2002-2003
5,178,847 $ 5,133,378
28,135,943 30,508,825
73,687 94,342
1,232,842 1,429,159
34,517,645 35,729,369
6,794,945 7,295,113
$ 75,933,909 $ 80,190,186
Percent of
Revised Revenue
Percentage Revenue Estimate
of Change Estimates Received
-0.88 % $ 9,226,504 55.64 %
8.43 % 43,236,695 70.56 %
28.03 % 115,298 81.82 %
15.92 % 2,127,968 67.16 %
3.51% 47,408,556 75.36 %
7.36 % 10.663,737 NA
5.61 % $ 112,778,758 71.10%
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - Mar 31 July 1 - Mar 31 Percentage Unencumbered Revised Budget
2001-2002 2002-2003 of Change Balance Appropriations Obligated
Instruction $ 52,748,139 $ 53,938,836 2.26 % $ 21,941,674 $ 75,880,510 71.08 %
General Suppod 2,496,248 2,663,565 6.70 % 1,370,407 4,033,972 66.03 %
Transportation 2,819,749 2,977,950 5.61% 1,064,268 4,042,218 73.67 %
Operation and
Maintenance of Plant 7,020,282 7,730,610 10.12 % 3,210,803 10,941,413 70.65 %
Facilities 1,643,448 1,631,889 -0.70 % 499,434 2,131,323 76.57 %
Other Uses of Funds 6,120,753 6,525,072 6.61% 546,647 7,071,719 92.27 %
Special Purpose Grants 10,529,069 10,663,737 1.28 % 10,663,737 NA
Total $ 83,377,688 $ 86,131,659 3.30 % $ 28,633,233 $ 114,764,892 75.05 %
Note:
Prior year financial statements have been restated to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Mar 31 July 1 - Mar 31 Percentage Revenue Estimate
2001-2002 2002-2003 of Change Estimates Received
$ 84,483 $ 85,171 0.81% $ 84,464 100.84 %
2,001,844 1,652,122 -17.47 % 2,747,730 60.13 %
1,105,768 952,858 -13.83 % 1,689,923 56.38 %
$ 3,192,095 $ 2,690,151 -15.72 % $ 4,522,117 59.49 %
SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - Mar 31 July 1 - Mar 31 Percentage Unencumbered Revised Budget
2001-2002 2002-2003 of Change Balance Appropriations Obligated
3,289,464 $ 2,966,990 -9.80 % $ 1,558,501 $ 4,525,491 65.56 %
24,092 100.00 % 25,315 49,407 48.76 %
Food Services $
Facilities
Total $
3,289,464 $ 2,991,082 -9.07 % $ 1,583,816 $ 4,574,898 65.38 %
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MARCH 31,
2003
General Government
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Storm Drains
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Bud~let To Date Balance Encumbrances Balance
11,178,639 $ 9,021,030 $ 2,157,609 $ 1,048,987 $ 11108,622
18,695,464 7,644,283 11,051,181 205,390 10,845,791
25,185,051 16,027,392 9,157,659 63,274 9,094,385
6,924,402 5,590,800 1,333,602 726,079 607,523
8,234,803 6,938,235 1,296,568 360,355 936,213
25,570,198 5,010,999 20,559,199 1,404,190 19,155,009
26,084,907 17,451,206 8,633,701 1,439,791 7,193,910
3,516,831 2,341,774 1,175,057 492,914 682,143
5,640,630 4,274,667 1,365,963 156,035 1,209,928
415,749 415,749 415,749
$ 131,446,674 $ 74,300,386 $ 57,146,288 $ 5,897,015 $ 51,249,273
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MARCH 31, 2003
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Transportation Facility Renovation
Interest Expense
Capital ~mpmvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
18,287,351 $ 5,757,555 $ 12,529,796 $ 10,709,621 $ 1,820,175
983,188 962,733 20,455 1,823 18,632
527,679 277,526 250,153 153 250,000
1,000,000 88,604 911,396 565,616 345,780
262,929 224,353 38,576 38,576
356,271 356,271 356,271
21,417,418 $ 7,310,771 $ 14,t06,647 $ 11,277,213 $ 2,829,434
6
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE NINE MONTHS ENDING MARCH 31, 2003
interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA- Regional Mitigation Project
Commonwealth:
Passenger Station Improvement - ISTEA
VDES - Garden City Mitigation Project
Mill Mountain Greenway - ISTEA
Virginia Transportation Museum - ISTEA
Railside Linear Walk - ISTEA
Lick Run Greenway - TEA21
Total Intergovernmental Revenue
Revenue from Third Parties:
Advance Stores Governor's Opportunity Fund Agreement
First Union Job Grant Repayment
Anthem Insurance - Land Sale
Times-World Corporation - Land Sale
Mill Mountain Greenway - Fralin Trust Donation
Roanoke Times Air Right Lease
Total Revenue from Third Parties
Other Revenue:
Transfer from General Fund
Transfer from Water Fund
Transfer from Fleet Management Fund
General Obligation Bond Proceeds - Series 2002
Total Other Revenue
Total
FY 2003
$ 777,756
451
226,001
1,004,208,
456,081
188,399
357,791
298,564
50,367
1,351,202
170,000
31,200
20,000
221,200
2,469,578
41,940
2,511,518
$ 5,088,128
FY 2002
$ 485,011
11,278
370,732
867,021
19,223
118,989
10,143
16,176
164,531
44,400
100
3,100
8,500
56,100
4,438,517
375,000
41,530,000
46,343,517
$ 47,431,169
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
FY 2003
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$ 3,233,566
2,559,499
428,775
20,418
25,289
171,485
21,689
259,520
2,223,792
Total Operating Revenues
8,944,033
Operating Expenses
Personal Services
Operating Expenses
Purchased Water - Roanoke County
Purchased Water - City of Salem
Depreciation
3,340,976
4,066,944
1,907,359
589,419
1,240,471
Total Operating Expenses
11,145,169
(2,201,136)
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Sale of Land
Miscellaneous Revenue
Transfer to Capital Projects Fund
Transfer to Department of Technology Fund
Interest and Fiscal Charges
Net Nonoperating Expenses
62,821
91,900
47,359
(41,146)
(782,049)
(621,115)
Net Income (Loss)
$ (2,822,251)
Note: Prior year financial statements have been restated to conform to current year presentation,
FY 2002
$ 3,202,542
2,450,813
504,477
20,761
20,000
154,915
13,030
488,280
1,916,521
8,771,339
3,192,673
3,394,738
1,258,973
7,846,384
924,955
157,491
56,515
375,000
41,641
(375,000)
(776,298)
(520,651)
$ 404,304
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Capital Contributions - Other Jurisdictions
Transfer to Department of Technology Fund
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
FY 2003
$ 4,516,586
944,068
185,730
848,978
165,101
204,621
148,650
7,013,734
1,581,437
3,653,632
1,399,491
6,634,560
379,174
108,231
321
97,832
(27,248)
(557,917)
(378,781)
$ 393
FY 2002
$ 4,858,712
497,648
145,016
530,409
99,612
166,942
130,933
6,429,272
1,594,742
4,385,371
1,029,579
7,009,692
(580,420)
134,128
91
930,095
(569,682)
494,632
$ (85,788)
Note: Prior year financial statements have been restated to conform to current year presentation.
9
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund-Operating
Transfer from General Fund-Nonoperating
Transfer from General Fund-Victory Stadium
Transfer from Capital Projects Fund
Transfer to Debt Service Fund
Transfer to Department of Technology Fund
Loss on Disposal of Fixed Assets
Miscellaneous
Net Nonoperating Revenues
Net Income (Loss)
FY 2003
$ 238,833
84,507
6,000
121,490
6,710
50,612
50,004
5,743
52,856
602,417
14,205
1,233,377
1,450,936
1,545,005
447,602
3,443,543
(2,210,166)
14,988
677,815
102,278
(69,330)
(47,754)
(15,352)
8,733
671,378
(1,538,788)
FY 20O2
$ 374,208
201,177
75,200
132,159
12,991
27,146
177,524
37,128
5,373
887,447
13,857
1,944,210
1,485,238
1,465,791
218,131
3,169,160
(1,224,950)
21,989
712,565
830,000
102,278
385,000
2,425
2,054,257
$ 829,307
10
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund
Transfer to General Fund
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Expenses
Net Income (Loss)
FY 2003
$ 281,660
333,634
170,374
366,449
297,349
27,888
56,205
43,244
25,732
54,011
1,656,546
788,340
413,583
1,201,923
454,623
4,061
119,778
(441,916)
(318,077)
$ 136,546
FY 2002
$ 290,572
330,280
161,716
346,417
267,774
3,599
54,403
31,992
21,418
1,508,171
682,710
406,682
1,089,392
418,779
21,292
32,000
(104,918)
(372,842)
1,684
(422,784)
$ (4,005)
11
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
Operating Revenues
Retail Space Rental
Total Operating Revenues
Operating Expenses
Operating Expense
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Transfer From Capital Projects Fund
Capital Contributions
Net Nonoperating Revenues
Net Income
FY 2003
$ 69,327
69,327
36,554
1,852
38,406
30,921
952
295,000
289,220
585,172
$ 616,093
12
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDED MARCH 31, 2003
Operating Expenses
Salaries and Fringe Benefits
Fees for Professional Services
Administrative Expenses
Total Operating Expenses
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Construction Repairs
Interest on Investments
Net Nonoperating Revenues
Net Income Before Depreciation
Depreciation Expense
Net Loss
FY 2003 FY 2002
$ 36,316 $ 34,986
57,795 56,810
2,924 36,703
96,945 128,499
125,000 131,250
125,000 131,250
(57,429)
50,067 82,523
300,067 287,594
203,122 159,095
(383,427) (340,944)
$ (180,305) $ (181,840)
Note: Financial information represents activity of the Commission as accounted for in the City's
financial records.
13
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE NINE MONTHS ENDING MARCH 31, 2003
Operating Revenues
Department
of Fleet Risk TOTALS
Technology Management Management FY 2003 FY 2002
$ 3,088,960 $ 3,658,139 $ 7,952,963 $ 14~700,062 $ 13,671~777
3,088,960 3,658,139 7,952,663 14,700,062 13,671,777
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Totar Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
1,638,572 951,022 111,363 2,700,957 2,724,901
1,028,554 1,410,533 8,790,372 11,229,459 9,808,668
532,416 1,512,630 2,045,046 1,887,378
3,199,542 3,874,185 8,901,735 15,975,462 14,420,947
(110,582) (216,046) (948,772) (1,275,400) (749,170)
Interest Revenue 65,178 15,695
Interest Expense (6~500) (58,242)
Transfers From General Fund 629,229 817,338
Transfer From Water Fund 41,146
Transfer From Water Pollution Control Fund 27,248
Transfer From Civic Center Fund 47,754
Transfer to Capital Projects Fund (41,940)
Transfer to Grant Fund
Loss on Disoposal of Fixed Assets (26,080)
Other Revenue
Net Nonoperating Revenues
Net Income (Loss)
(1,504)
142,994 223,867 357,758
(64,742) (50,495)
250,000 1,696,567 3,375,886
41,146
27,248
47,754
(41,940)
(27,584)
(41,350)
(44,034)
10,183
777,975 731,347 392,994 1,902,316 3,607,948
$ 667,393 $ 515,301 $ (855,778) $ 626,916 $ 2,858,778
Note: Prior year financial statements have been restated to conform to current year presentation,
14
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 2003
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2003.
BALANCE AT BALANCE AT BALANCE AT
FUND FEB 28, 2003 RECEIPTS DISBURSEMENTS MAR 31, 2003 MAR 31, 2002
GENERAL
WATER
WATER POLLUTION CONTROL
CIVIC FACILITIES
PARKING
CAPITAL PROJECTS
MARKET BUILDING OPERATIONS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
($17,326,829.62) $28,264,470.76 $13,949,561.81
3,708,900.23 443,535.57 439,493.93
8,261,118.03 2,000,899.66 1,771,836.72
1,062,624.24 225,458.87 647,019.93
345,964.69 192,064.90 205,875.73
56,202,753.44 1,001,162.93 825,601.88
340,511.82 22,944.42 20,846.51
3,871,789.21 2,428.54 10,804.07
0.00 0.00 0.00
($3,011,920.67) ($4,229,452.43
3,712,941.87 12,142,600.18~
8,490,180.97 7,335,328.83
641,063.18 3,192,913.85
332,153.86 2,841,351.88
56,378,314.49 66,489,818.03
342,609.73 0.00
3,863,413.68 4,212,197.42
0.00 2,306,828.98
12,665,307.76 , .13,302,849.72
5,159,915.67 5,803.930.77
0.00 305,815.70
1,406,662.18 853,478.09
(13,710,693.98) (13,736,393.05~
11,607,853.70 11,938,260.28
528,398.05 2,012,268.64
9,563,853.00 6,389,688.18
9,326,752.13 6,897,553.84
161,061.73 244,930.49
91,846.48 23,431.40
1,115,546.53 670,252.96
DEBT SERVICE 14,523,336.14 14,700.36 1,872,728.74
DEPT OF TECHNOLOGY 5,354,120.75 187,821.21 382,026.29
MATERIALS CONTROL 0.00 0.00 0.00
FLEET MANAGEMENT 1,284,559.95 366,690.26 244,588.03
PAYROLL (11,861,467.81) 14,754,575.59 16,603,801.76
RISK MANAGEMENT 11,574,529.20 702,774.14 669,449.64
PENSION 548,138.53 1,393,700.66 1,413,441.14
SCHOOL FUND 9,768,947.06 5,663,366.37 5,868,460.43
SCHOOL CAPITAL PROJECTS 9,361,061.80 3,977.41 38,287.08
SCHOOL FOOD SERVICE 171,675.19 . 339,097.18 349,710.64
FDETC 88,518.96 107,726.02 104,398.50
I GRANT 1,508,632.10 280,464.46 673,550.03
TOTAL
$98,788,883.91 $55,967~859.31 $46,091,482.86 $108,665,260.36 $128~997~653.76
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MARCH 31, 2003.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$19,012.93
2,501,451.02
10,463,381.50
22,253,756.89
10,368,448.54
15,000,000.00
8,400,000.00
39,659,209.48
$108,665,260.36
DATE: APRIL 16, 2003
DAVID C. ANDERSON1 TREASURER
15
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE NINE MONTHS ENDED MARCH 31, 2003
Additions[
Employer Contributions
Investment Income
Net Appreciation (Depreciation)in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2003
$ 3,016,240
(23,200,514)
2,236,061
(20,964,453)
153,659
(21,118,112)
$ (18,10t,872)
FY 2002
$ 3,072,170
(4,717,758)
2,644,428
(2,073,330)
51,775
(2,125,105)
$ 947,065
Deductions.
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance, July 1
Fund Balance, March 31
$ 12,441,715
285,972
12,727,687
(30,829,559)
289,534,315
.~$258,704,756
$ 11,126,897
305,237
11,432,134
(10,485,069)
326,337,980
$315,852,911
16
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
MARCH 31, 2003
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2003
$ 528,190
259,588,137
1,590
5,785
$ 260,123,702
FY 2002
$ 1,978,980
315,180,828
1,590
5,434
$ 317,166,832
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,416,694
2,252
1,418,946
289,534,315
(30,829,559)
258,704,756
$ 260,123,702
$ 1,269,734
44,187
1,313,921
326,337,980
(10,485,069)
315,852,911
$ 317,166,832
17
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #1-24-79-289
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36302-050503 amending §2-238, Authority to reduce
or waive interest and penalty payments, of Article XI, Director of Finance, of Chapter 2,
Administration, of the Code of the City of Roanoke (1979), as amended, by expanding the
authority of the Director of Finance regarding reduction or waiver of interest and penalty
payments on fees and charges owed the City; and dispensing with the second reading by
title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
Sincerely'
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Cimuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKMHl~Agenda.03~lay 5, 2003 correspondence.wpd
Jesse A. Hall
May 9, 2003
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
N:\CKMHl~Agenda.03~May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day o£ Ymy, 2003.
No. 36302-050503.
AN ORDINANCE amending §2-238, Authority to reduce or waive interest and penalty
payments, of Article XI, Director of Finance, of Chapter 2, Administration, of the Code of the
City of Roanoke (1979), as amended, by expanding the authority of the Director of Finance
regarding reduction or waiver of interest and penalty payments on fees and charges owed the
City; and dispensing with the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 2-238, Authority to reduce or waive interest and penalty payments, of
Article XI, Director of Finance of Chapter 2, Administration of the Code of the City of Roanoke
(1979), shall be amended and reordained to read and provide as follows:
Sec. 2-238. Authority to reduce or waive interest and penalty payments.
The director of finance, when in his discretion it is just and
proper, may accept interest or penalty payments at a rate less than
that prescribed by this Code or may waive such interest or penalty
payments for failure to pay in a timely fashion any of the following
obligations:
(1) Assessments against owners of abutting
property for public improvements.
(2) Charges levied against landowners for
failure to remove noxious weeds or for
removal of buildings, walls or other
structures which might endanger the public
health and safety.
(3) City taxes.
(4) Other fees and charges owed the City.
2. Pursuant to § 12 of the Roanoke City Charter, the second reading by title of this
ordinance is hereby dispensed with.
ATTEST:
City Clerk.
H:\o-am2r238reductionandwaiverofpenalties.doc
JESSE A. HALL
Dirtctor of Finance
email: jess~_halt~i.manokc.va.us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawvcr(~ci.roanokc.va.us
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Authority to Waive Penalty and Interest
Section 2-238 of the Code of the City of Roanoke ("City Code") provides authority for
the Director of Finance to accept interest or penalty payments at a rate less than
prescribed and to waive interest in certain circumstances. These circumstances are
specifically described as: a) for assessments against owners of abutting property for
public improvements, b) for charges levied against landowners for failure to remove
noxious weeds or for removal of buildings, walls or other structures which might
endanger the public health and safety, and c) for city taxes.
The Director of Finance administers a city wide accounts receivable billing system
which generates invoices for various types of charges such as bad checks,
intergovernmental agency charges, leases, sewage dumping fees, police report fees,
solid waste collection fees, and emergency medical service billings. This system also
generates invoices for removal of noxious weeds and for removal of buildings which are
specifically set forth in Section 2-238. This system applies a 10% or $10 minimum late
payment penalty along with interest at the legal rate. It is sometimes necessary to
waive penalty and interest on these types of billings due to timing differences in
payments, possible errors or when a disputed billing is being resolved. Additionally, the
Director of Finance administers parking tickets for which similar authority for waiver of
the $15 late payment penalty is also needed. Waiver of penalty or interest is not a
common occurrence, but is needed in certain legitimate circumstances.
Honorable Mayor and Members of Council
May 5, 2003
Page 2
Consideration:
A modification to Section 2-238 of the City Code to include "other fees and charges
owed the City" would provide proper legal authority for waiver of penalty and interest for
invoices and parking tickets.
Recommended Action:
Amend Section 2-238 of the City Code to provide authority for the Director of Finance to
waive penalty and interest applied to other fees and charges in addition to the
specifically listed charges or taxes.
Sincerely,
Jesse A. Hall
Director of Finance
JAH/dl
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #5-24-111-289
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36304-050503 amending and reordaining Section
20-89, Penalties For Unlawful Parkinq, of Division 3, Duties of Police Officers, Penalties
For Unlawful Parking, of Article IV, Stopping, Standinq and Parking, of Chapter 20, Motor
Vehicles and Traffic, to effect amendments to Section 20-89 that govern penalties for
unlawful parking in order to increase the effectiveness and efficiency of collecting fines for
parking violations and to eliminate redundancy; effective September 1, 2003; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
Jesse A. Hall
May 9, 2003
Page 2
pc:
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. AIbright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Darlene L. Burcham, City Manager
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of May, 2003.
No. 36306-050503.
AN ORDINANCE amending and reordaining Section 20-89, Penalties For Unlawful
Parking, of Division 3, Duties of Police Officers, Penalties For Unlawful Parking of Article IV,
Stooping. Standing and Parkin~ of Chapter 20, Motor Vehicles and Traffic, to effect
amendments to Section 20-89 that govem penalties for unlawful parking in order to increase the
effectiveness and efficiency of collecting fines for parking violations and to eliminate
redundancy; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
Section 20-89, Penalties For Unlawful Parkin? of Division 3, Duties of Police
Officers, Penalties For Unlawful Parking. of Article IV, Stoopino. Standing and Parkin~ of
Chapter 20, Motor Vehicles and Traffic, is hereby amended and reordained to read and provide
as follows:
§ 20-89. Penalties for unlawful parking.
(a)
It shall be unlawful and shall constitute a parking violation, unless
otherwise designated as a misdemeanor, for any person to violate any of
the provisions of .... ~ .... ~ ........t,~ ~:..;.: .... c.~.:~ ~. .... division
1 of this article.
(h)
(1) Every person receiving written notice from a police officer that he
has violated any of the sections of the
~'"'v,~,~' ..... division I of this article may waive his right to appear and be
formally tried for the violation set forth in the notice upon the voluntary
payment, as penalty and in full satisfaction of such violation, of the
penalty set forth below. Such penalty shall be paid to the city treasurer
during the regular working hours of his office or through any other method
established by city council for the routine payment of such penalties. For
purposes &this subsection, penalties shall be deemed to have been "paid"
when full payment therefore has been received by the city treasurer,
regardless of whether such penalty is paid in person or is mailed. The city
treasurer shall not be authorized to accept partial payment of penalties due.
Penalties for parking violations shall be
as follows:
Colunm 1 Column 2 Column 3
Section Violation Penalty Penalty
If paid within 40 15 days If paid after 40 15
of the issuance by an days of the issuance
officer of a notice of by an officer of a
violation notice of violation
20-65(3); 20-65(6);
20-65(7);
20-65(10);20-65(12); $ 10.00 $ 25.00
20-65(13);
20-70; 20-72; 20-73 or
20-75
20-65(14) or 20-68 er 20 $ 15.00 $ 30.00
20-69 (except subsection $ 20.00 $ 20.00
20-65(1); 20-65(2);
20-65(5);20-65(8); $ 20.00 $ 35.00
20-65(9); 20-66; 20-67; or
20-71
20-65(15) $ 25.00 $ 40.00
20-65(4) or 20-74 $ 33.00 $ 48.00
20-69(m) 0) or 20-76 $125.00 $ 140.00
(b)
(2) If the applicable penalty listed in Column 2 is not paid
within *~" tm~
.... ~.v!fifleen (15) days of the issuance by an officer ora
notice of violation, then the applicable penalty listed in Column 3
shall apply. .............. '~:^- ~.~ 2 ~ ,~ Lc
A late notice ~ ...................... , ......
xr;~:-:~ !mere ...... ~ shall be sent by the city's ~m~
department of billings and collections to the violator. Any violator
N:~CAEDkMensu~sXPolice\Code Amendment 20-89 Penalties for Unlawful Parking 2003.doc 2
to whom such late notice is sent may pay the applicable penalty
listed in Colum 3 above within fi;'z (5) ~ay: fifieen (15) days of
the date of such late notice. If the violator does not pay the penal~y
pursuant to such late notice, a law enforcement not~ce pursuant to
Section 46.2-941 of the Code of Virginia (1950), as amended, shall
be sent by the city's department of billings and collection* to the
violator.
(c)
If a violator does not pay the penalty provided for abc;'z within
.... ~ ....... pt ~n Column 3 above within fifieen (15) days
of receipt of a law enforcement notice sent pursuant to section
46,2-941, Code of Virginia (1950.), as amended, the clerk of the
general district court and the officer responsible for issuing parking
summons shall be notified of the failure to pay such penalty, in
order that a summons be issued.
(d)
In the event that the city treasurer is advised that any person
desires to contest any parking citation, the city treasurer shall
transmit notice of such fact as soon as possible to the city's office
department of billings and collection, which shall certil~ such fact
in writing, in an appropriate form, to the clerk of the general
district court.
(e)
Every person tried and convicted of a violation of section 20-69,
except section 20-69(0, shall be fined not !cg: more than
.-1~11~*~ /~71 K nf~\ twenty dollars ($20 00)
l.,,--a~.,1 *t.:.,,+., ,g..,~ .,lr~11~ ,/e'l*~ nn\ inclusive of the penalty set
forth above for a violation of this section, Unless ordered
otherwise by the judge in whose court the violation is tried, or in
which the same is cognizable, all fines and penalties arising under
this section shall be paid into the city treasury.
(0
Every person tried and convicted of a violation of any section of
· ~. ...... .3: ....... /,~x .~:..:.: .... c .~:~ _~ .... ch'vision J of this
article, except section 20-69 a~ 20-76, shall be fin~ not more
lh~ two hundred doll.s ($200.00), which fine shall be imposed in
addition to the other penalties s~ forth above, which sh~l also be
p~d upon convi~ion.
Every person tried and convicted of a violation of section 20-69(0
or section 20-76 shah be fined not less than one hundred dollars
($100. 00) and not more than five hundred dollars ($500. 00), which
fine shall be imposed in addition to the other penalties set forth
above, which shall also be paid upon conviction.
N:XCAEDXMeasures~°olice~2ode Amendment 20-89 Penalties for Unlawful P~&ag 2003.doc 4
In any prosecution charging a violation of any section of this
article or any ordinance of the city governing the standing or
parking of a vehicle, proof that the vehicle described in the
complaint, summons, parking ticket citation, or warrant was
parked in violation of such section or ordinance, together with
proof that the defendant was at the time the registered owner of the
vehicle, as required by Code of Virginia, 3~ 46.2-600 et seq., shall
constitute in evidence a prima facie presumption that the
registered owner of the vehicle was the person who committed the
violation.
As set forth in Section 2-178. 4 of the Code of the City of Roanoke
(1979), as amended, an administrative fee may be applied to the
total charges.
2. This ordinance shall be in full force and effect as of September 1, 2003.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
C~y Clerk.
N:'C AED\Mea-nures~PoliceX~ode Amendm*at 20-89 Penalties for Unlawful Parking 2003.doc 5
CITY OF R O/INOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #-5-24-111-289
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36303-050503 amending and reordaining Section
20-33.1, Same - Requirements; obtaininq license plate, tag or decal a condition precedent
to discharqe of violation, and Section 20-33.2, Requirements for operation; obtaininq decal
a condition precedent to discharqe of violation, of Article II, Vehicle Licenses, of Chapter
20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended,
to provide for an increase of fines and to change the time within which to pay such fines,
effective September 1, 2003; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
Jesse A. Hall
May 9, 2003
Page 2
pc:
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Darlene L. Burcham, City Manager
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
N:\CKMHl~Agenda.03\May 5, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of ~ay, 2003.
No. 36303-050503.
AN ORDINANCE amending and reordaining Section 20-33.1, Same - Requirements;
obtaining license plate, tag or decal a condition precedent to discharge of violation, and Section
20-33.2, Requirements for operation; obtaining decal a condition precedent to discharge of
violation, of Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, of the Code
of the City of Roanoke (1979), as amended, to provide for the increase of fines and change the
time within which to pay such fines, providing for an effective date; and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 20-33.1, Same - Requirements; obtaining license plate, tag or decal a
condition precedent to discharge of violations of Article II, Vehicle Licenses, of Chapter 20,
Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained to read and provide as follows:
{}20-33.1 Same - Requirements; obtaining license plate, tag or decal
condition precedent to discharge of violations.
(a)
It shall be unlawful for any owner of a motor vehicle, trailer, or
semitrailer to fail to obtain and display any license plate, tag or decal
required under the provisions of this article or to display upon a motor
vehicle, trailer, or semitrailer any such license plate, tag or decal a~er its
expiration date.
A violation of this section may not be discharged by payment of a fine
except upon presentation of satisfactory evidence that the required
license plate, tag or decal has been obtained.
H:~Measures\code amendmem 20-33.1 and 20-33.2 license lags and decals.doc
(c)
(d)
(e)
(0
Local law enforcement officers are authorized to issue citations,
summonses, parking tickets, or uniform traffic summonses for violation
of this section,
Every person receiving written notice from a police officer that he has
violated this section may waive his right to appear and be formally tried
for the violation set forth in the notice upon the voluntary payment of a
penalty in the amount of forty-three dollars ($43.00). Such penalty shall
be paid to the city treasurer during the regular business hours of the
office. The city treasurer shall not accept payment of this penalty except
upon presentation of satisfactory evidence that the required license plate,
tag or decal has been obtained. The city treasurer shall no~ be authorized
to accept partial payment of the penalty due.
If this penalty is not paid within '~'-
.... ~ v~ fifleen (15) days of the issuance
by
an officer of a notice of violation, a ....... v ................. %.2
?,l, ,.-~a~ cf xr:~--:-:n rm~m ...... a~ then apeml~ offif~ight
doll. s ($58.00) shall apply. A late notice shall be sent by the city's
cfficc ~par~ent of billings and colleaions to ~e violator. ~y violator
to whom such a late notice is sent may pay such the pen~ty of fifty-eight
doll.s ($58 00) ~a ...... + o~+:~r .........:a ..... u.+ ,u~ i d
........ v .... , ... cr ..... k~ ~ .....
days of rccc~pt the ~te of such late notice. If t~ violator does not
the penal~ ~r~ant to ~ch late notice, a ~ enforcement notice
~r~ant to section 46.2-941, Code of Fir~nia (195¢, ~ ame~ s~ll
be sent by the ci~'s depar~ent of billings ~ collectiom to the violaton
The city treasurer shall not acce~ payment of this penalty except upon
presentation of satish~o~ evidence that the required license plate, tag
or decal has been obtained. ~e city treasurer shall nat be authohzed to
accept p~ial payment of the penalty due.
If the violator fails to pay the penalty provided for above within five (5)
fifteen (15) days of receipt ora law enforcement notice sent pursuant to
section 46.2-941, Code of Virginia (1950), as amended, the clerk of the
general district court and the officer responsible for issuing the parking
summons shall be notified of the failure to pay such penalty, in order that
a summons may be issued,
In the event the commissioner of revenue or the city treasurer is advised
that any person desires to contest a violation of this section, the
commissioner of revenue or the city treasurer shall transmit notice of
such fact as soon as possible to the city's cfficc department of billings
and collections, which shall certify such fact in writing in an appropriate
form, to the clerk of the general district court,
H:~leasures~code amendment 20-33.1 ~.nd 20-33.2 liceme t~gs end decals.doc 2
(h)
Every person tried and convicted of a violation of this section shall be
guilty of a class 4 misdemeanor, the penalty for which shall be inclusive
of the penalty set forth above for a violation of this section. Unless
otherwise ordered by the judge in whose court this violation is tried, or in
which the same is cognizable, all fines and penalties arising under this
section shall be paid into the city treasury.
As set forth in Section 2-178. 4 oft he Code of the City of Roanoke (1979),
as amended, an administrative fee may be applied to the total charges.
2. Section 20-33.2, Requirements for operation; obtaining decal a condition
precedent to discharge of violations, of Article II, Vehicle Licenses, of Chapter 20, Motor
Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, is hereby amended
and reordained to read and provide as follows:
§20-33.2
Requirements for operation; obtaining decal condition precedent to
discharge of violations.
(a)
(b)
(c)
(d)
It shall be unlawful for any owner of a motor vehicle, trailer, or
semitrailer to fail to obtain and display a local license decal required
required by any ordinance of thc any county, city, or town, which is a
party to a regional enforcement compact with the city and in which the
vehicle is registered or to display upon a motor vehicle, trailer, or
semitrailer any such local license decal after its expiration date. The fact
that the current license tax &the situs jurisdiction has been paid on such
vehicle shall not bar prosecution for a violation of this section.
Any violation of this section by an owner of the vehicle may not be
discharged by payment of a fine except upon presentation of satisfactory
evidence that the required license decal herein required has been
obtained. Any fine paid under this section shall be deposited to the credit
of the general fund of the city, and no accounting need to be made
thereof to the situs jurisdiction of such vehicle.
Local law enforcement officers are authorized to issue citations,
summonses, parking tickets, or uniform traffic summonses for violation
of this section.
Every person receiving written notice from a police officer that he has
violated this section may waive his right to appear and be formally tried
for the violation set forth in the notice upon the votumary payment of a
penalty in the amount of ....... ~ ~':c ...... ~ .... O0)forty-three dollars
H:~vleasures~code amendment 20-33.1 and 20-33.2 license tags and decals.doc 3
(e)
(0
($43.00). Such penalty shall be paid to the city treasurer during the
regular business hours of the office. The city treasurer shall not accept
payment of this penalty except upon presentation of satisfactory evidence
that the required decal has been obtained. The city treasurer shall not be
authorized to accept partial payment of the penalty due.
If this penalty is not paid within to:: (lO)fifteen (15) days of the issuance
by an officer of a notice of violation, a ~*: ................. :~- ~.5 2
n~, ,-,^.~ ~ xr:~:~:~ /, n~t~x ...... ~ then a penal~y of fifty-eight
dollars ($58.00) shall apply..4 late notice shall be sent by the city's
office department of billings and collections to the violator. Any violator
to whom such a late notice is sent may pay ..... the penalty of
fifty-eight dollars ($3-558 00) ~'~ ...... + ~,:~c~+ ...... :,~ ....
fifteen (15) days of receipt the date of such late notice. If the violator
does not pay the penal~y pursuant to such late notice, a law enforcement
notice pursuant to section 46.2-941, Code of Virginia (1950}, as
amended, shah be sent by the city's department of billings and collections
to the violator. The city treasurer shall not accept payment of this penalty
except upon presentation of satisfactory evidence that the required decal
has been obtained. The city treasurer shall not be authorized to accept
partial payment of the penalty due.
If the violator fails to pay the penalty provided for above within five-O)
fifteen (15) days of receipt of a law enforcement notice sent pursuant to
section 46.2-941, Code of Virginia (1950), as amended, the clerk of the
general district court and the officer responsible for issuing the parking
summons shall be notified of the failure to pay such penalty, in order that
a summons may be issued.
In the event the commissioner of revenue or the city treasurer is advised
that any person desires to contest a violation of this sectio~ the
commissioner of revenue or the city treasurer shall transmit notice of
such fact as soon as possible to the city's off~e department of btllings
and collections, which shall certify such fact in writing in an appropriate
form, to the clerk of the general district court.
Every person tried and convicted of a violation of this section shall be
guilty of a class 4 misdemeanor, the-penalty for which shall be inclusive
of the penalty set forth above for a violation of this section. Unless
oteaerwise ordered by the judge in whose court this violation is tried, or in
which the same is cognizable, all fines and penalties arising under this
section shall be paid into the city treasury.
.4s set forth in Section 2-178.4 of the Code of the City of Roanoke (1979),
as amended, an administrative fee may be applied to the total charges.
2. This ordinance shall be in full force and effect as of September 1, 2003.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
H:~V/e~aur~\cnde an~ndmem 20-33.1 and 20-33.2 license tags and decals.doc
JESSE A. HALL
Director of Finance
email: jesse_hall~ci,roanoke.va.us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., R. oom 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
May 5, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Parking Ticket and Decal Ticket Process Improvement
A team comprised of members from the Department of Billings & Collections, City
Treasurer, Department of Technology and the Police Department have reviewed
the current parking ticket and decal ticket process and made recommendations for
improvement that will have a positive impact on efficiency in processing,
collections and customer service.
The current parking ticket and decal ticket process has been in place, essentially
unchanged except for fine increases, for over 30 years. The existing process
requires that parking tickets and decal tickets be paid within 10 calendar days or a
$15 late payment penalty is automatically added. For tickets unpaid after 10 days,
a law enforcement notice is mailed providing 5 calendar days for the violator to
pay the fine in full, including the late payment penalty. If unpaid after a 15-20
calendar day timeframe, a court summons is automatically issued and the violator
incurs court costs in addition to the ticket and late payment penalty.
Since tickets and late payment penalties have steadily increased, and business
processes have changed in other areas, it became important to assess potential
improvements to the parking ticket and decal ticket process. Customers (violators)
have continually said they need more time to pay. Between customers' work
schedules and timing of their paychecks, many cannot pay within the 15-20 days
Honorable Mayor and Members of Council
May 5, 2003
Page 2
before a court summons is issued. We have also found that many payments were
mailed between the time the original ticket was issued and the law enforcement
notice and the court summons were sent, which imposes additional manual work
on the part of several City departments.
Sections 20-33.1, 20-33.2 and 20-89 of the Code of the City of Roanoke (City
Code) provide that partial payments may not be accepted by the City Treasurer.
When tickets were only $2, this was an appropriate guideline. However, tickets
now range from $15 to $125, not including a $15 late payment penalty and fees.
While business practice dictates that the goal should be to always collect ticket
payments in full, partial payments are often received through the mail or are
necessary to accommodate a particular situation. A change to this section of the
City Code will allow the City Treasurer to properly process payment.
The fine for city decal violations is $43. Pursuant to a regional enforcement
compact, the city is also authorized to ticket vehicles from surrounding jurisdictions
with expired decals. The fine for decal violations for vehicles from surrounding
jurisdictions (Section 20-33.2) has not been increased for some time. The fine
should be increased to be the same as the fine imposed for city decal violations
pursuant to section 20-33.1.
When parking fines were adjusted in May 2002, the Virginia Western Community
College ("VWCC") fine structure was not properly addressed. We propose
increasing the parking fines at VWCC from $15 to $20. VWCC concurs with this
recommendation.
Considerations:
The City's current process greatly impacts the workload in General District Court.
Ticket volume has increased from 17,850 tickets in 2000 to 25,000 tickets in 2002.
As the volume of tickets has increased without a corresponding allowance for
processing time, more tickets than ever are being referred to General District
Court.
In order to decrease costs associated with processing and mailing law
enforcement notices and court summons and to increase efficiency, we
recommend increasing the length of time for customers to pay the tickets as noted
on the attachment. We also recommend mailing a late notice prior to the law
enforcement notice. In a survey of other localities, most generated late notices to
customers providing more time to pay while few referred tickets to court unless
contested. Extending the time before a ticket is sent to court would increase
Honorable Mayorand Members of Council
May 5, 2003
Page 3
collections and provide better customer service as well as greater efficiency. This
recommendation is also supported by General District Court. We do not expect
any negative impact on revenue collections.
We are also taking this opportunity to eliminate redundant provisions in the
ordinance and bring provisions into compliance with current state law.
We recommend issuing a law enforcement notice warning violators with unpaid
tickets of the liability for a $30 administrative fee as set forth in Section 58.1-3958
in the Code of Virginia and in Section 2-178.4 of the City Code should a court
summons be issued.
Recommended Action:
Amend Sections 20-33.1, 20-33.2 and 20-89 of the Code of the City of Roanoke
to:
Increase the number of days for ticket processing prior to court summons
from 15 to 45 and provide for issuance of a late notice prior to issuance of a
law enforcement notice.
· Provide that the late payment penalty does not apply until after 15 days
from ticket issuance.
· Provide authority for the City Treasurer to accept partial payments of
parking tickets and late payment charges.
Specify that a $30 administrative fee may be applied to the total charges
pursuant to section 2-178.4 of the Code of the City of Roanoke (1979), as
amended
Amend Section 20-89 of the Code of the City of Roanoke to:
· Eliminate redundant provisions.
· Increase the Virginia Western Community College parking fines from $15 to
$20.
· Specify that a presumption exists that the registered owner is the person
who committed the violation.
Honorable Mayor and Members of Council
May 5, 2003
Page 4
Amend Section 20-33.2 of the Code of the City of Roanoke to:
· Increase the fine for expired decals for surrounding jurisdictions to $43 to
make it consistent with Section 20-33.1 of the Code of the City of Roanoke.
Respectfully submitted,
Jesse A. Hall
Director of Finance
JAH/dl
Attachment
CZ
Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Joe A. Gaskins, Chief of Police
Ron Albright, Clerk of General District Court
Barry L. Key, Director of Management & Budget
Current and Proposed New Parkin¢ Ticket Processing
Process Currant Costs Current Timing New Costs New Timing
Ticket Issued $15 + 10 calendar days $15 + t 5 calendar days
to pay to pay
Late Notice Not issued n/a $15 late payment Issued after 15
penalty days and includes
penalty
Law Enforcement $15 plus $15 late 5 days to pay None (includes fin~ Issued after 30
Notice payment penalty and late payment days and allows 15
penalty) days to pay
Total cost of a $30 $30
ticket prior to
court summons
Administrative Fee None n/a $30 Violator notified
for court summons that this fee will
apply on court
summons issued
Court n/a issued 15 days Issued after 45
Summons after original ticket days from original
issuance ticket issuance
Total Costs for a $30 $60
; 15 ticket referred
to court
Length of time before a ticket is referred 15 - 20 days 45 days
to court generally
Court Costs $47 $47
Total costs of a $77 H07
ticket processed
through courts
Set-Off Debt $25 $25
Collection fees
apply to tickets
returned from the
court for collections
and submitted to
the state.
Total costs of $102 $132
ticket processed
through
delinquent
collections J
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 9, 2003
File #24-79-289
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36305-050503 amending and reordaining Section
2-178.4, Assessment of Delinquent Taxpayers for Administrative Costs. of Article VIII,
Finance Generally, of Chapter 2, Administration, of the Code of the City of Roanoke
(1979), as amended, to provide for the assessment of administrative fees for the collection
of all debts owed to the City where the filing of a warrant or other documents are necessary
to collect such debts; effective July 1,2003; and dispensing with the second reading by title
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 5, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKMHl~Agenda.03~May 5, 2003 correspondence.wpd
Jesse A. Hall
May 9, 2003
Page 2
pc:
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Cimuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, Ill, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\May 5, 2003 correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of May, 2003.
No. 36305-050503.
AN ORDINANCE amending and reordaining Section 2-178.4, Assessment of Delinquent
Taxpayers for Administrative Costs. of A~icle VIII, Finance Generally, of Chapter 2,
Administration, of the Code of the City of Roanoke (1979), as amended, to provide for the
assessment of administrative fees for the collection of all debts owed to the City where the filing
of a warrant or other documents are necessary to collect such debts; providing for an effective
date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 2-178.4, Assessment of Delinquent Taxpayers for Administrative
Cost% of Article VIII, Finance Generally, of Chapter 2, Administration, of the Code of the City
of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as
follows:
§2-178.4 Assessment of Administrative Costs.
If collection proceedings have been commenced by the treasurer or other
tax official against any delinquent taxpayer or other persons owing
delinquent charges to the city, then in addition to all taxes, penalties and
interest or such other charges due, such tmxpaycr persons shall pay
an administrative fee as provided in section 58.1-3958, Code of Virginia
(1950), as amended, to cover the cost of collection in the following
amount:
(a) -v~ ........ ..~..,j Thirty dollars ($330.00) if the total amount due is
collected subsequent to the filing ora warrant or other appropriate
legal document but prior to judgment; or
(b) Twcnty Thirty-five ($335.00) dollars if the total amount
due is collected subsequent to judgment.
(c) One hundred and fi~y dollars ($150.00) or twenty-five 25
percent of the collection cost, whichever is less, if the collection
activity is to collect on a nuisance abatement fee; however, in no
event shall the fee be less than twanty-five dollars ($25.00).
2. This ordinance shall be in full force and effect as of July 1, 2003.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
H:~vleasmes~code amendment 2 178.4 asses admin cosls.doc 2
JESSE A. HALL
Director of Finance
emnJl: j~_h~l~ci.r~oke.vn.us
May 5, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-282 I
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Assessment of Administrative Costs
Section 58.1-3958 of the Code of Virginia authorizes application of an administrative fee
to unpaid taxes and charges. Effective July 1,2003, these fees are being increased by
State law to $30 and $35. Following notice of delinquent taxes or other delinquent
charges and prior to any judgment, a fee of $30 is authorized. Subsequent to judgment,
a fee of $35 is authorized.
The current City Code section authorizes a fee of $20 and $25, respectively, and does
not apply to charges other than delinquent taxes. We recommend amending Section 2-
178.4 of the City Code to provide for an administrative fee for other charges in addition
to the administrative fee for taxes as currently authorized and to provide for the increase
in fees as set forth in State law.
Recommended Action:
Amend Section 2-178.4 of the Code of the City of Roanoke to include other delinquent
charges and to increase the administrative fee as authorized by the Code of Virginia.
Respectfully sUbmitted,
Jesse A. Hall
Director of Finance
JAH/ca
Honorable Mayor and Members of Council
May 5, 2003
Page 2
C~
Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Barry L. Key, Director of Management & Budget
CITY OF R?..ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 10, 2003
File #72-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Vickie L. Price, Acting Director
Social Services
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as an ex-officio member to the Advisory Board of Human
Services to replace Glenn D. Radcliffe, resigned.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as an ex-officio member to the Advisory Board of Human
Services.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosures
pc:
Teresa M. McDaniel, Secretary, Advisory Board of Human Services
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl\Agenda.03\May 5, 2003.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 10, 2003
File #110-246
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Rolanda B. Russell
Assistant City Manager for Community Development
Roanoke, Virginia
Dear Ms. Russell:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as a City of Roanoke representative to the Fifth District
Employment and Training Consodium to replace Glenn D. Radcliffe, resigned.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a City of Roanoke representative to the Fifth District
Employment and Training Consortium.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosures
pc:
Vickie L. Price, Executive Director, Fifth District
Consortium
Stephanie M. Moon, Deputy City Clerk
Employment
and Training
N:\CKMHl~Agenda.O3\May 5, 2003.Oaths.wpd
CITY.. OF RO/tNOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 10, 2003
File #15-72-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Vickie L. Price, Acting Director
Social Services
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as a member of the Human Services Committee to fill
the unexpired term of Glenn D. Radcliffe, resigned, ending June 30, 2003.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
N:\CKMHI~Agenda.03\May 5, 2003.Oaths.wpd
Ms. Vickie L. Price
May 10, 2003
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Human Services
Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Teresa M. McDaniel, Secretary, Human Services Committee
Stephanie M. Moon, Deputy City Clerk
N:\CKMHI~Agenda.03\May 5, 2003.Oaths.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of May, 2003, VICKIE L. PRICE was appointed as a member of
the Human Services Committee to fill the unexpired term of Glenn D. Radcliffe, resigned,
ending June 30, 2003.
Given under my hand and the Seal of the City of Roanoke this tenth day of
May, 2003.
City Clerk
N:\CKMHl~Agenda.03\May 5, 2003.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 13, 2003
File #72-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Vickie L. Price, Acting Director
Social Services
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 5, 2003, you were appointed as a member to the Roanoke Interagency Council to
replace Glenn D. Radcliffe, resigned.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness.to serve as a member to the Roanoke Interagency Council.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosures
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHI~Agenda.O3\May 5, 2003.Oaths.wpd