HomeMy WebLinkAboutCouncil Actions 05-12-03 SpMtg HARRIS
36306-051203
ROANOKE CITY COUNCIL
SPECIAL SESSION
MA Y 12, 2003
9:00 A.M.
COUNCIL CHAMBER
AGENDA
Call to Order - Roll Call. (All present)
The Invocation was delivered by Vice-Mayor C. Nelson Hams.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
NOTICE:
Today's special meeting will be televised live on RVTV Channel 3. The
meeting will be replayed on Channel 3 on Wednesday, May 14, 2003, at
7:00 p.m., and Sunday, May 18, 2003, at 4:00 p.m. Closed captioning for the
hearing impaired will not be offered for today's meeting.
1
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PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation by the Roanoke Regional Chamber of Commerce.
Wilner, Chair, Roanoke Regional Chamber of Commerce.
File #99
Barton J.
Statement of Purpose. Mayor Smith.
Introduction and Consideration of Ordinances and
Resolutions:
An Ordinance amending Section 32-217, Levied rate, Article IX,
Admissions tax, Chapter 32, Taxation, Code of the City of Roanoke
(1979), as amended, to increase the admissions tax on stated admission
charge to events held at the Roanoke Civic Center, Stadium and
Amphitheatre facilities fi.om 6.5 per cent to 9 per cent; setting the
admissions tax at 5.5 per cent on the stated admission charge to events
held at any other places of amusement or entertainment in the City;
providing for an effective date; and dispensing with the second reading
by title of this ordinance.
Adopted Ordinance No. 36306-051203. (7-0)
File #24-79-122-192-317
2
An Ordinance amending Section 32-276, Tax levied; amotmt~ Code of
the City of Roanoke (1979), as amended, to provide for an increase in
the special tax imposed on the consumers of telephone service to offset
costs attributable to the enhanced 911 Emergency Telephone System;
providing for an effective date; and dispensing with the second reading
by title of this ordinance.
Adopted Ordinance No. 36307-051203. (6-1, Mayor Smith voted no.)
File #24-79-383
An Ordinance amending Chapter 32, Taxation, Code of the City of
Roanoke (1979), as amended, by the addition of a new Article XV,
Short-term Rental Tax, consisting of Sections 32-300 - 32-311, pursuant
to the authority contained in Section 58.1-3510.1, Code of Virginia
(1950), as amended; providing for an effective date, and dispensing with
the second reading by title of this ordinance.
Adopted Ordinance No. 36308-051203. (6-1, Mayor Smith voted no.)
File #24-79
An Ordinance changing the rate structure and establishing a revised rate
schedule for certain sewage treatment charges; directing amendment of
the Fee Compendium; establishing effective dates for the revised rates;
and dispensing with the second reading by title of this ordinance.
Adopted Ordinance No. 36309-051203. (7-0)
File #27-289
o
A Resolution amending the City's Fee Compendium to increase the fees
for impoundment of animals, photocopy fees at the libraries, and refuse
collection in the Central Business District; and establishing effective
dates.
Adopted Resolution No. 36310-051203. (7-0)
File #54-144-289-323
3
A Resolution providing for an amendment of the fees charged at
Century Station Parking Garage, Church Avenue Parking Garage,
Gainsboro Parking Garage, Market Square Parking Garage, Tower
Parking Garage, Williamson Road Parking Garage, Bullitt Avenue
Surface Parking Lot, Church Avenue Surface Parking Lot, Gainsboro
Surface Parking Lot, Salem Avenue Surface Parking Lot, Viaduct
Surface Parking Lot, and Williamson Road Surface Parking Lot;
authorizing the City Manager to modify, waive, or reduce such parking
fees under certain conditions; providing for assessment of certain feees
for late payment or nonpayment of such parking fees; and directing
amendment of the Fee Compendium.
Adopted Resolution No. 36311-051203. (7-0)
File #289-553
A certificate of the Director of Finance advising that funds required for
the 2003-2004 General Fund, Water Fund, Water Pollution Control
Fund, Civic Facilities Fund, Parking Fund, Market Building Operations
Fund, Department of Technology Fund, Fleet Fund, Risk Management
Fund, School Fund, School Food Services Fund, and Grant Fund
budgets will be available for appropriation.
Received and filed.
Fire #1-60
An Ordinance to adopt and establish a Pay Plan for officers and
employees of the City, effective July 1, 2003; providing for certain
salary adjustments and merit increases; authorizing annual salary
increments for certain officers and employees for use of private motor
vehicles; authorizing annual salary increments for sworn police officers
assigned to the Criminal Investigation Division; authorizing annual
salary increments for certain members of the Fire-Emergency Medical
Services Department who are certified as Emergency Medical
Technicians; authorizing annual salary increments for certain members
of the Fire-Emergency Medical Services Department who are members
of the Regional Hazardous Materials Response Team; providing for
continuation of a police career enhancement program; providing for
continuation of a Firefighter/Emergency Medical Technician merit pay
program; providing for a Community Oriented Policing Effort program;
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providing for payment of a monthly stipend to certain board and
commission members; establishing the annual salaries of the Mayor,
Vice-Mayor and Council Members for the fiscal year beginning July 1,
2004; repealing Ordinance No. 35847-051302, adopted May 13, 2002,
to the extent of any inconsistency; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
Adopted Ordinance No. 36312-051203. (6-1, Mayor Smith voted no.)
File #5-18-60-70-110-132-184-354
An Ordinance establishing compensation for the Sheriff, Treasurer,
Commissioner of the Revenue, Commonwealth's Attorney and Clerk of
Circuit Court for the fiscal year beginning July 1, 2003; authorizing
execution of revised contracts with the Sheriff, Treasurer, Commissioner
of the Revenue and Clerk of Circuit Court with respect to their
employees participating in the City's Classification and Pay Plans, to
reflect a revised method for establishing the compensation of these
officers; and dispensing with the second reading by title of this
ordinance.
Adopted Ordinance No. 36313-051203. (7-0)
File #18-34-60-106-121-133-214
10.
An Ordinance adopting the annual General Fund Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2003, and ending
Jtme 30, 2004; and dispensing with the second reading by title of this
ordinance.
Adopted Budget Ordinance No. 36314-051203. (6-1, Mayor Smith
voted no.)
File #60
11.
An Ordinance adopting the annual Water Fund Appropriations of the
City of Roanoke for the fiscal year beginning July I, 2003, and ending
June 30, 2004; and dispensing with the second reading by title of this
ordinance.
Adopted Budget Ordinance No. 36315-051203. (7-0)
File #60-468
5
12.
An Ordinance adopting the annual Water Pollution Control Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36316-051203. (7-0)
File #60-468
13.
An Ordinance adopting the annual Civic Facilities Fund Appropriations
of the City of Roanoke for the fiscal year beginning July 1, 2003, and
ending June 30, 2004; and dispensing with the second reading by title
of this ordinance.
Adopted Budget Ordinance No. 36317-051203. (7-0)
File #60-192
14.
An Ordinance adopting the annual Parking Fund Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2003, and ending
June 30, 2004; and dispensing with the second reading by title of this
ordinance.
Adopted Budget Ordinance No. 36318-051203. (7-0)
File #60-553
15.
An Ordinance adopting the annual Market Building Operations Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1,2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36319-051203. (7-0)
File #42-60
16.
An Ordinance adopting the annual Department of Technology Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36320-051203. (7-0)
File #60-301
6
17.
An Ordinance adopting the annual Fleet Management Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36321-051203. (7-0)
File #60-361
18.
An Ordinance adopting the annual Risk Management Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36322-051203. (7-0)
File #60-396
19.
An Ordinance adopting the annual School Fund Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2003, and ending
June 30, 2004; and dispensing with the second reading by title of this
ordinance.
Adopted Budget Ordinance No. 36323-051203. (5-2, Mayor Smith
and Council Member Wyatt voted no.)
File #60-467
20.
An Ordinance adopting the annual School Food Services Fund
Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004; and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36324-051203. (7-0)
File #60-467
21.
An Ordinance adopting the annual Grant Fund Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2003, and ending
June 30, 2004; and dispensing with the second reading by title of this
ordinance.
Adopted Budget Ordinance No. 36325-051203. (7-0)
File #60-236
7
22.
A Resolution authorizing the City Manager to submit an approved
Annual Update to the Consolidated Plan for FY 2003 -2004 to the United
States Department of Housing and Urban Development (HUD) for final
review and approval, and authorizing execution of the appropriate
documents for acceptance of such funding.
Adopted Resolution No. 36326-051203.
Bestpitch abstained from voting.)
File #60-178-236
(6-0, Council Member
23.
A Resolution endorsing the update to the Capital Improvement Program
submitted by the City Manager by letter of May 12, 2003.
Adopted Resolution No. 36327-051203. (7-0)
File #60-468
24.
An Ordinance to amend and reordain certain sections of the 2003-2004
Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
Adopted Budget Ordinance No. 36328-051203. (7-0)
File #60-217
25.
An Ordinance providing for certain supplemental benefits under the City
of Roanoke Pension Plan to certain members of such Plan and certain of
their surviving spouses; providing for an effective date; and dispensing
with the second reading by title of this ordinance.
Adopted Budget Ordinance No. 36329-051203. (7-0)
File #60-468
The meeting was declared in recess for one closed session.
A communication from Vice-Mayor C. Nelson Hams, Chair, City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss the performance of a Council-Appointed Officer, pursuant to Section
2.2-3711 (A)(1), Code of Virginia (1950), as amended.
CERTIFICATION OF CLOSED SESSION. (7-0)
File #110-132
8
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #24-79-122-192-317
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36306-051203 amending §32-217, Levied rate, of
Article IX, Admissions tax, of Chapter 32, Taxation, Code of the City of Roanoke (1979),
as amended, to increase the admissions tax on the stated admission charge to events held
at the Civic Center, Stadium and Amphitheatre from 6.5 per cent to 9 per cent; and setting
the admissions tax at 5.5 per cent on the stated admission charge to events held at any
other places of amusement or entertainment in the City, effective January 1, 2004; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
Darlene L. Burcham
May 19, 2003
Page 2
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Acting Director, Civic Facilities
Barry L. Key, Director, Office of Management and Budget
H:~Agenda,03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of May, 2003.
No. 36306-051203.
AN ORDINANCE amending {}32-217, Levied rate, of Article IX, Admissions tax., of
Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, in order to
increase the admissions tax on the stated admission charge to events held at the Civic Center,
Stadium and Amphitheatre from six and one-half percent (6.5%) to nine percent (9%); and
selling the admissions tax at five and one-half percent (5.5%) on the staled admission charge
to events held at any other places of amusement or entertainment in the City; dispensing with
the second reading of this ordinance and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32-217, Levied rate, of Article IX, Admissions tax, of Chapter 32,
Taxation, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained to read and provide as follows:
§32-217. Levied rate.
A tax on the amount paid for the admission to any place of amusement or
entertainment is hereby levied upon and shall be collected from every person who
pays an admission charge to such place. The rate of this tax shall be (i) nine percent
(9%) of the stated admission charge for each person admitted or for each ticket sold
at the City's civic centers, stadiums and amphitheatres, and (ii) five and one-half
percent (5.5%) six an~ ,znc ~a!f(~.5) percent of the stated admission charge for each
person admitted or for each ticket sold at all other places of amusement or
entertainment. Except as otherwise provided in section 32-218, if any person is
admitted free to any place of amusement or entertainment at any time when an
admission charge is made to other persons, an equivalent tax is hereby levied upon,
and shall be collected from, such person so admitted free of an admission charge,
which tax shall be based on the price charged to such other persons of the same class
for the same or similar accommodations.
H:~Vl EASUlLES\O-amtaxadrnissions.2marked
2. Pursuant to {}12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
3. This ordinance shall be in full force on and after .lanua~ 1, 2004.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24Ol1-1591
Telephone: (,540) 853-2333
Fax: (540) 853-1138
CityWeb: v,~rw.roanokegov.com
May 12, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Proposed Admissions Tax
Rate Adjustment
Background:
Phase II of improvements to the Civic Center facility was approved for inclusion in the
Capital Improvement Program as part of the FY 2002-03 budget. This project includes
construction of 45,000 square feet of open exhibit space, a new kitchen, new truck dock,
relocated cooling tower, administrative offices, improvements to the auditorium, offices and
locker rooms for sports teams and a marquee on 1-581. The total cost of Phase II is
approximately $14.9 million, and a $14.3 million bond issue is needed to fund the project.
In order to generate adequate revenues to service the debt, a 1.5 percent city-wide rate
increase in the City's Admissions Tax was approved in the FY 2003 budget with the intent
to request General Assembly approval during the 2003 session for authority to levy a
higher tax rate at Civic Facilities in FY 2004.
Considerations:
In the General Assembly's 2003 session, the City was granted approval to levy a higher
Admissions Tax rate for events held at the Civic Center and Stadium/Amphitheater than for
events held at all other facilities. In order to service the debt on Phase II improvements, a
9% rate is recommended for events held at the Civic Center and Stadium/Amphitheater.
This higher rate allows for a reduction of the current rate of 6.5% for events held at all other
facilities in the City to 5.5%. The rate increase would be effective January 1,2004.
Honorable Mayor and Members of Council
May 12, 2003
Page 2
Recommended Action:
Approve the attached ordinance amending Section 32-217 of the City Code adjusting the
admissions tax to 9% on events held at the Civic Center and Stadium/Amphitheater
facilities and 5.5% on events held at all other facilities in the City, effective January 1
2004. '
DLB:afs
~d'~.c.,.~
Darlene L. Burcham
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM03-00064
CITY OF RO/tNOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #24-79-383
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36307-051203 amending and reordaining §32-276,
Tax levied; amount, Code of the City of Roanoke (1979), as amended, to provide for an
increase in the special tax imposed on consumers of telephone service to offset costs
attributable to the enhanced 911 Emergency Telephone System, effective October 1,2004;
and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence,wpd
Darlene L. Burcham
May 19, 2003
Page 2
pc:
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Roy M. Mentkow, Acting Director, Department of Technology
Ronald L. Wade, Superintendent, E911 Center
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
May 19, 2003
File #24-79-383
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Dear Service Provider:
I am enclosing copy of Ordinance No. 36307-051203 amending and reordaining §32-276,
Tax levied; amount, Code of the City of Roanoke (1979), as amended, to provide for an
increase in the special tax imposed on consumers of telephone service to offset costs
attributable to the enhanced 911 EmergencyTelephone System, effective October 1,2004;
and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
ADELPHIA COMMUNICATIONS
1 N MAIN ST
COUDERSPORT, PA 16915-1619
COMM SOUTH COMPANIES
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
,- AMERIC~LEC~WER ~ j
~::~'TO N, O1=¢'~44701-4400
CORECOMM OF VIRGINIA
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
ATT COMMUNICATIONS OF VA
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
CTC COMMUNICATIONS
C/O Tax Partners LLC
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
BUSINESS TELECOM INC OF VA
4300 SIX FORKS RD STE 500
RALEIGH, NC 27609-5734
DPI TELECONNECT
3100 CUMBERLAND BLVD
ATLANTA, GA 30339
CAT COMMUNICATIONS INTL INC
PO BOX 11845
ROANOKE, VA 24022-1845
EMPIRE ONE TELECOMMUNCATIONS
3100 CUMBERLAND BLVD STE 900
ATLANTA, GA 30339
CAVALIER TELEPHONE TAX PARTNERS
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
ESSEX COMMUNICATONS
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
IcilY OF ROANOKE - OBC
R OA, bL(;~K E,
GLOBAL CROSSING TELEMANAGEMENT
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
®~9I~ Joj a~,eldtUa~ asll ~zs:laaqS paa-m 4~ooLu~.;
®~9T~S Jose3 slOq~l ssoJPPV ®A~J~AV I~
JIREH COM LONG DISTANCE
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339
KMC TELECOM TAX DEPT
1545 Route 206 Ste 300
Bedminster, NJ 07921
MCI WORLD COM
1133 19th SREET NW
WASHINGTON, DC 20036
METRO TELECONNECT COMPANIES
2150 HERR STREET
HARRISBURG, PA 17103
NOSVA ERNST & YOUNG LLP
18006 Skypark Circle Suite 106
Irvine, CA 92614
OPEX COMMUNCATIONS
3101 TOWER CREEK PKWY STE 600
ATLANTA, GA 30339
ROANOKE & BOTETOURT TELEPHONE
PO BOX 174
DALEVILLE, VA 24083-0174
~ROANOKE GAS COMPANY
~/OKE, VA 24030-'998'7
SERVISENSE
115 SHAWMUT ROAD
CANTON, MA 02021
SINGLE SOURCE OF VIRGINIA
3100 CUMBERLAND BLVD SUITE 900
ATLANTA, GA 30339-2102
STICKDOG TELECOM INC
143 A CHURCH ST NW
VIENNA, VA 22180
U S LEC
MORROCROFT III 4TH FLOOR
6801 MORRISON BLVD
CHARLOTTE, NC 28211
VARTEC
1600 VICEROY DRIVE
DALLAS, TX 75235
VERIZON
1095 Avenue Of Americans Rm 3144
NewYork, NY 10036
®Z91:S Joj aleldUJOl as¢l .zslaaqs paa:l qloou~!;
Z TEL COMMUNICATIONS
18006 Skypark Circle Ste 106
Irvine, CA 92614
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1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of May, 2003.
No. 36307-051203.
AN ORDINANCE amending and reordaining $32-276, Tax levied~ amount, of the
Code of the City of Roanoke (1979), as amended, to provide for an increase in the special tax
imposed on the consumers of telephone service to offset costs attributable to the enhanced
911 Emergency Telephone System; providing for an effective date; and dispensing with the
second reading by title paragraph of this ordinance.
WHEREAS, pursuant to $58.1-3813, Code of Virginia (1950), as amended, City
Council has established an enhanced 911 Emergency Telephone System CE-911") and has
imposed a special tax on the consumers of telephone service; and
WHEREAS, the current tax is insufficient to offset recurring maintenance, repair and
system upgrade costs, and salaries or portions of salaries of dispatchers paid by the City
which are directly attributable to the E-911 system only.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32-276, Tax levied; amount, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained to read and provide as follows:
{}32-276. Tax levied~ amount.
There is hereby imposed and levied by the city upon every purchaser of
local telephone service a tax in the amount of eric .~u .... ~ c~..~.. ~qve cents
~..~ A~,~ two dollars ($2.00) per month per telephone line, This tax shall be
paid by the purchaser to the seller of local telephone service for the use of the
city to offset recurring maintenance, repair, and system upgrade costs, and
salaries or portions of salaries of dispatchers paid by the city which are directly
attributable to the E-911 system only.
2. The tax increase authorized by this ordinance shall be in force and effect upon
and after October I, 2003.
3. The City Clerk is directed to forward an attested copy of this ordinance by
certified mail, return receipt requested, to the registered agent of the service provider
required to collect the tax so that an attested copy will be received by such registered agent at
least one hundred and twenty (120) days prior to October 1, 2003.
4. Pursuant to {}12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9, 2003
File #24-79
Dear Short-term Rental Business:
I am enclosing copy of Ordinance No. 36308-051203 amending Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, by the addition of a new Article XV,
Short-term Rental Tax, consisting of §§32-300 through 32-311, pursuant to authority
contained in §58.1-3510.1, Code of Virginia (1950), as amended, effective October 1,
2003, and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\CKMHl~Agenda.03\May 12, 2003 Budget Special Meeting correspendence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of l~y, 2003.
No. 36308-051203.
AN ORDINANCE mending Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, by the addition of a new Article XV, Short-term Rental Ta~., consisting of
§§32-300 through 32-311, pursuant to the authority contained in §58.1~3510.1, Code of Virginia
(1950), as amended; providing for an effective date, and dispensing with the second reading of
this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is
hereby amended by the addition of a new article, Article XV, entitled Short-term Rental Tax,
which Article shall read and provide as follows:
ARTICLE XV.
SHORT-TERM RENTAL TAX
{}32-300. Definitions.
For the purposes of this article, the following words and phrases shall
have the meanings respectively ascribed to them by this section:
Affiliated. Any common ownership interest, in excess of five percent
(5%), of any officers or partners in common with the lessor and lessee.
Certificate of registration. A certificate issued by the commissioner of
the revenue to persons engaged in the short-term rental business in the
city who make application for such certificate pursuant to {}32-303.
Daily rental property. All tangible personal property held for rental and
owned by a person engaged in the short-term rental business, as defined
in this section, except trailers as defined in §46.2-100, Code of Virginia,
and other tangible personal property required to be licensed or registered
with the department of motor vehicles, the department of game and
inland fisheries or the department of aviation.
Gross proceeds. The total amount charged, including penalties, late
charges or interest, to each person for the rental of daily rental property
fi.om a short-term rental business with a valid certificate of registration,
excluding any state and local sales taxes paid pursuant to Chapter 6 of
Title 58.1, Code of Virginia. Gross proceeds is the taxable basis for the
daily rental tax.
Gross rental receipts. All proceeds from rentals during the calendar year,
except that proceeds from rental of personal property which also
involves the provision of personal services for the operation of the
personal property rented shall not be treated as gross receipts fi.om rental.
For purposes of this section, the delivery and installation of tangible
personal property shall not mean operation.
Short-term rental business. Any person engaged in the short-term rental
of daily rental property as defined in this section if not less than eighty
percent (80%) of the gross rental receipts of such business in any year
are from transactions involving rental periods of ninety-two (92)
consecutive days or less, including all extensions and renewals to the
same person or a person affiliated with the lessor; and provided, that any
rental to a person affiliated with the lessor shall be treated as rental
receipts but shall not qualify for purposes of the eighty percent (80%)
requirement. Any person who grosses less than four thousand dollars
($4,000.00) in any year in short-term rental receipts from such business
shall not be deemed to be engaged in the short-term rental business for
purposes of this article.
§32-301. Levy and rate of short-term rental tax.
Pursuant to §58.1-3510.1, Code of Virginia, and in addition to all other
taxes of every kind now or hereinafter imposed by law, the city hereby levies and
imposes on every person engaged in the short-term rental business a tax of one
percent (1%) on the gross proceeds, as defined in §32-300 of this article, of such
business. Such tax shall be in addition to the tax levied pursuant to §58.1-605,
Code of Virginia.
§32-302. Exemptions from short-term rental tax.
(a) No tax hereunder shall be collected or payable on rentals to the
Commonwealth of Virginia, to any political subdivision of the Commonwealth,
or to the United States.
H:hMEASURES~o-amch32addingshort-tennrentaltaxMay2003.doc 2
(b) No tax hereunder shall be collected or payable for any rental of
durable medical equipment as defined in subdivision 2 of §58.1-609.f, Code of
Virginia.
(c) All rentals exempt from the Virginia Sales and Use Tax pursuant to
Chapter 6 of Title 58.1, Code of Virginia shall be exempt from this short-term
rental tax.
(d) All exemptions fi'om this tax claimed by short-term rental businesses
at the time of payment of collected taxes shall be proved by filing of appropriate
documentation as directed by the commissioner of the revenue and are subject to
verification by the commissioner at any time.
§32-303.
Short-term rental business application for certificate of
registration.
Every person engaging in the business of short-term rental, as defined in
§32-300, shall file an application for a certificate of registration with the
commissioner of the revenue for each place of business in the city from which
short-term rental business will be conducted by the applicant. Such application
shall be filed within thirty (30) days of the beginning of a short-term rental
business. The application shall be on a form prescribed by the commissioner of
the revenue and shall contain:
(a) The name under which the applicant intends to operate the rental
business;
(b) The location in the city from which the rental business will be
conducted as well as the location of the rental business headquarters;
(c) The total gross receipts from all business conducted at the business
location during the preceding year, including the applicant's total gross rental
receipts and the total receipts from short-term rental of daily rental property;
(d) A list of all property owned or leased or licensed to the short-term
rental business as of January 1 of the current use year for short-term rental with
the name and address of the owner of such property;
(e) Such other information as the commissioner may require; and
(0 An oath by the person making application or an officer, partner or duly
authorized agent for such applicant that it is in fact qualified for tax treatment as
a short-term rental business, that is shall collect only those short-term rental taxes
due under the law in the time and manner prescribed by law, and that it shall
remit all short-term rental taxes collected or due and owning to the city.
H:hMEASUKESk~-amch32addingshomtermrentallaxMay2003.doc 3
§32-304. Issuance and effect of certificate of registration for short-term dally
rental business.
Upon approval of the application required by §32-303 of this article by
the commissioner of the revenue, a certificate of registration shall be issued for
each location from which a short-term rental business is to be conducted or
operated in the city by the applicant. The certificate shall be produced for
inspection at the request of the commissioner of revenue or the commissioner's
sworn deputies The certificate is not assignable and shall be valid only for the
person in whose name it is issued and the place of business designated.
§32-305. Collection and record-keeping.
(a) Every person engaged in the short-term rental business with a
valid certificate of registration from the commissioner of the revenue shall collect
this short-term rental tax from the lessee of the daily rental property at the time of
the rental.
(b) The person collecting this tax shall maintain a record of all rental
transactions for which this tax is collected which record shall contain:
(1) A description of the property rented;
(2) The period of time for which the property was rented;
(3) The name of the person to whom the property was rented; and
(4)
The amount charged for each rental, including all late charges,
penalties and interest.
(c) Every person engaged in the short-term rental business shall
maintain a complete record of all exemptions from payment of this tax granted to
renters of dally rental property, including, in addition to the information specified
in subsection (b) of this section:
(I) A copy of the Virginia Department of Taxation tax-exemption
certificate; or
(2)
A copy of the United States tax-exemption certificate, which
certificate must specify that the renter is exempt from sales tax; or
(3) Other explanation and proof of a claimed exemption.
H:WiEAS URES~o-amch32addingshon-term~ntaltaxMay2003.doc 4
Sec. 32-306. Filing of quarterly tax returns and remittance of tax
(a) Each certified short-term rental business under the provisions of this
article shall file a quarterly tax return with the commissioner of the revenue,
indicating for the quarter just past:
(1) The total business gross receipts of the return filer;
(2) The gross proceeds derived from the short-term rental business;
(3)
All rental gross proceeds claimed to be exempt from the short-
term rental tax and documentation of each such claim;
(4)
The total daily rental tax due the city for the previous quarter's
short-term rental business.
(b) Each return shall be accompanied by payment of the taxes due and
owning or collected by the certified, short-term rental business. The quarterly
return and payment of tax shall be filed with the commissioner of the revenue on
or before the twentieth day of each of the months of April, July, October and
January, representing, respectively, the gross proceeds and taxes collected during
the preceding quarters ending March 31, June 30, September 30 and December
31.
§32-307. Taxes held in trust for city.
The taxes required to be collected under this article shall be deemed to be
held in trust by the person required to collect such taxes until remitted as required
in this article.
§32-308. Penalties and interest--Failure to file return or pay over taxes.
If any person fails to file the returns required by this section or fails or
refuses to remit to the commissioner of the revenue the tax collected and paid
under this article at the time specified in this article, or who makes a false or
fraudulent return with intent to evade the tax levied, or who makes a false claim
for refund, shall be subject to the penalties and interest provided for in §58.1-635,
Code of Virginia, mutatis mutandis. The assessment of such penalty or interest
shall not be deemed a defense to any criminal prosecution for failure to comply
with any of the requirements of this article.
§32-309. Uncertified renters prohibited from collecting tax.
No person renting any property or services to any other person shall
collect from the lessee the short-term rental tax authorized by this article unless
he has a valid certificate of registration issued for the current year by the
H:RviEASURES~o-amch32addingshort-te~tallaxMay2003.doc 5
2003.
commissioner of the revenue. Any taxes collected in this manner not authorized
by law shall be forfeited to the city.
§32-310. Criminal penalties.
Any person subject to the provisions of this article failing or refusing to
file a return herein required to be made, or failing or refusing to file a
supplemental return or other data required by the commissioner of the revenue,
or who makes a false or fraudulent return with the intent to evade the tax hereby
levied, or who makes a false or fraudulent claim for a refund, or who gives or
knowingly receives a false or fraudulent exemption certificate, or who violates
any other provision of this article, punishment for which is not otherwise herein
provided, shall be guilty of a Class 1 misdemeanor. Conviction of a violation
under this section shall not relieve any person from payment, collection or
remittance of the tax provided for in this article.
§32-311. Taxation of rental property that is not daily rental property.
Except for daily rental passenger cars, rental property that is not daily
rental property shall be classified for taxation pursuant to §58.1-3503, Code of
Virginia.
§32-312. Collection of tax.
The provisions of §58.1-625, Code of Virginia, relating to the manner of
collecting the local retail sales and use tax, shall apply mutatis mutandis to the
collection of the short-term rental tax, except that the commissioner of the
revenue shall assess the tax due, and the treasurer shall collect it, instead of the
Department of Taxation.
§32-313. Absorption oftax prohibited.
No person shall advertise or hold out to the public, directly or indirectly,
that he will absorb all or any part of the short-term rental tax, or that he will
relieve the consumer or lessee of the payment of all or part of such tax, except as
may be authorized under §§58.1-627 or 58.1-628, Code of Virginia. Any person
who violates this section shall be guilty of a Class 2 misdemeanor.
2. The tax imposed by this ordinance shall be in full force and effect on October 1,
HNvl EAS URES~o-amch32addingshort-temm~ntaltaxMay2003.doc {5
3. Pursuant §12 of the Roanoke City Charter, the second reading of this ordinance
by title paragraph is hereby dispensed with.
ATTEST:
City Clerk.
H:~VlEASURESXo-amch32addingshort-termrentaltaxMay2003.doc 7
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 8532333
Fax: (S40) 853-1138
CityWeb: www.roanokegov.com
May 12, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Enhanced 9-1-1 Tax Rate
Background:
The Commonwealth of Virginia authorizes any locality providing Enhanced 9-1-1 (E9-1-
1) service to its citizens to impose a special tax on the consumers of telephone service in
order to support the cost of operations. Section 58.1-3813.1 of the Code of Virginia limits
the rate to a monthly fee not to exceed $3.00 per telephone line. The tax is collected by
telephone companies and remitted to the locality. Amounts collected are to be used solely
to pay for capital and operating expenses incurred by the locality to provide the servioe.
Considerations:
The City of Roanoke currently has an E9-1-1 rate of $1.45 per month which was increased
in 1997 from $0.99 to help pay for the regional 800 Mhz radio system upgrade. The
current rate of $1.45 per month generates approximately $1.2 million in revenue and funds
only 49% of the total cost of the E9-1-1 Center. In FY 2004, the E9-1-1 center will need
additional personnel to answer the substantial volume of wireless E9-1-1calls mandate d
but not fully funded by the State.
The administration recommends a $0.55 increase in the tax rate to bring the monthly rate
to $2.00. This will fund 80% of the E9-1-1 center's operating costs, including the additional
personnel. A $3.01 rate would be needed to fully fund the total cost of the E9-1-1 center.
An October 1, 2003 effective date is required to meet the 120 day notice requirement
mandated by State Code to allow phone companies time to adjust their systems for the
Honorable Mayor and Members of Council
May 12, 2003
Page 2
new rate. Based on the October effective date, it is estimated that the City will collect an
additional $373,542 in FY 2004.
Recommended Action:
Approve the attached ordinance amending Section 32-276 of the City Code adjusting the
Enhanced 9-1-1 tax to $2.00 per month effective October 1, 2003.
Darlene ~4. Burct~-a"m
City Manager
DLB:afs
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
0M03-00065
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #24-79
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36308-051203 amending Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, by the addition of a new Article XV,
Short-term Rental Tax., consisting of §§32-300 through 32-311, pursuant to authority
contained in §58.1-3510.1, Code of Virginia (1950), as amended, effective October 1,
2003, and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
N:\CKMHl~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
Darlene L. Burcham
May 19, 2003
Page 2
pc:
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
N:\CKMH1V~,genda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of Ray, 2003.
No. 36308-051203.
AN ORDINANCE amending Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, by the addition of a new Article XV, Short-term Rental Tax, consisting of
{}{}32-300 through 32-311, pursuant to the authority contained in {}58.1-3510.1, Code of Virginia
(1950), as amended; providing for an effective date, and dispensing with the second reading of
this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is
hereby amended by the addition of a new article, Article XV, entitled Short-term Rental Tax,
which Article shall read and provide as follows:
ARTICLE XV.
SHORT-TERM RENTAL TAX
{}32-300. Definitions.
For the purposes of this article, the following words and phrases shall
have the meanings respectively ascribed to them by this section:
Affiliated. Any common ownership interest, in excess of five percent
(5%), of any officers or partners in common with the lessor and lessee.
Certificate of registration. A certificate issued by the commissioner of
the revenue to persons engaged in the short-term rental business in the
city who make application for such certificate pursuant to {}32-303.
Daily rental property. All tangible personal property held for rental and
owned by a person engaged in the short-term rental business, as defined
in this section, except trailers as defined in {}46.2-100, Code of Virginia,
and other tangible personal property required to be licensed or registered
with the department of motor vehicles, the department of game and
inland fisheries or the department of aviation.
Gross proceeds. The total amount charged, including penalties, late
charges or interest, to each person for the rental of daily rental property
from a short-term rental business with a valid certificate of registration,
excluding any state and local sales taxes paid pursuant to Chapter 6 of
Title 58.1, Code of Virginia. Gross proceeds is the taxable basis for the
daily rental tax.
Gross rental receipts. All proceeds from rentals during the calendar year,
except that proceeds from rental of personal property which also
involves the provision of personal services for the operation of the
personal property rented shall not be treated as gross receipts from rental.
For purposes of this section, the delivery and installation of tangible
personal property shall not mean operation.
Short-term rental business. Any person engaged in the short-term rental
of daily rental property as defined in this section if not less than eighty
percent (80%) of the gross rental receipts of such business in any year
are from transactions involving rental periods of ninety-two (92)
consecutive days or less, including all extensions and renewals to the
same person or a person affiliated with the lessor; and provided, that any
rental to a person affiliated with the lessor shall be treated as rental
receipts but shall not qualify for purposes of the eighty pement (80%)
requirement. Any person who grosses less than four thousand dollars
($4,000.00) in any year in short-term rental receipts fi.om such business
shall not be deemed to be engaged in the short-term rental business for
purposes of this article.
§32-301. Levy and rate of short-term rental tax.
Pursuant to §58.1-3510.1, Code of Virginia, and in addition to all other
taxes of every kind now or hereinafter imposed by law, the city hereby levies and
imposes on every person engaged in the short-term rental business a tax of one
percent (1%) on the gross proceeds, as defined in {}32-300 of this article, of such
business. Such tax shall be in addition to the tax levied pursuant to §58.1-605,
Code of Virginia.
§32-302. Exemptions from short-term rental tax.
(a) No tax hereunder shall be collected or payable on rentals to the
Commonwealth of Virginia, to any political subdivision of the Commonwealth,
or to the United States.
H:~vl EAS URES~o-amch32addingshort4ermrentaltaxM ay2003 .doc 2
(b) No tax hereunder shall be collected or payable for any rental of
durable medical equipment as defined in subdivision 2 of §58.1-609.f, Code of
Virginia.
(c) All rentals exempt from the Virginia Sales and Use Tax pursuant to
Chapter 6 of Title 58.1, Code of Virginia shall be exempt from this short-term
rental tax.
(d) All exemptions from this tax claimed by short-term rental businesses
at the time of payment of collected taxes shall be proved by filing of appropriate
documentation as directed by the commissioner of the revenue and are subject to
verification by the commissioner at any time.
§32-303.
Short-term rental business application for certificate of
registration.
Every person engaging in the business of short-term rental, as defined in
§32-300, shall file an application for a certificate of registration with the
commissioner of the revenue for each place of business in the city from which
short-term rental business will be conducted by the applicant. Such application
shall be filed within thirty (30) days of the beginning of a short-term rental
business. The application shall be on a form prescribed by the commissioner of
the revenue and shall contain:
(a) The name under which the applicant intends to operate the rental
business;
(b) The location in the city from which the rental business will be
conducted as well as the location of the rental business headquarters;
(c) The total gross receipts from all business conducted at the business
location during the preceding year, including the applicant's total gross rental
receipts and the total receipts from short-term rental of daily rental property;
(d) A list of all property owned or leased or licensed to the short-term
rental business as of January 1 of the current use year for short-term rental with
the name and address of the owner of such property;
(e) Such other information as the commissioner may require; and
(f) An oath by the person making application or an officer, partner or duly
authorized agent for such applicant that it is in fact qualified for tax treatment as
a short-term rental business, that is shall collect only those short-term rental taxes
due under the law in the time and manner prescribed by law, and that it shall
remit all short-term rental taxes collected or due and owning to the city.
H:~IEA SUR. ES~o-amch32addingshon-tcrmrentaltaxMay2003.doc 3
{}32-304. Issuance and effect of certificate of registration for short-term daily
rental business.
Upon approval of the application required by §32-303 of this article by
the commissioner of the revenue, a certificate of registration shall be issued for
each location from which a short-term rental business is to be conducted or
operated in the city by the applicant. The certificate shall be produced for
inspection at the request of the commissioner of revenue or the commissioner's
sworn deputies The certificate is not assignable and shall be valid only for the
person in whose name it is issued and the place of business designated.
§32-305. Collection and record-keeping.
(a) Every person engaged in the short-term rental business with a
valid certificate of registration from the commissioner of the revenue shall collect
this short-term rental tax from the lessee of the daily rental property at the time of
the rental.
(b) The person collecting this tax shall maintain a record of all rental
transactions for which this tax is collected which record shall contain:
(1) A description of the property rented;
(2) The period of time for which the property was rented;
(3) The name of the person to whom the property was rented; and
(4)
The amount charged for each rental, including all late charges,
penalties and interest.
(c) Every person engaged in the short-term rental business shall
maintain a complete record of all exemptions from payment of this tax granted to
renters of daily rental property, including, in addition to the information specified
in subsection (b) of this section:
(1)
A copy of the Virginia Department of Taxation tax-exemption
certificate; or
(2)
A copy of the United States tax-exemption certificate, which
certificate must specify that the renter is exempt from sales tax; or
(3) Other explanation and proof ora claimed exemption.
H:'qvlEASURESXo-amch32addingshor~~termrentaltaxMay2003.doc 4
Sec. 32-306. Filing of quarterly tax returns and remittance of tax.
(a) Each certified short-term rental business under the provisions of this
article shall file a quarterly tax return with the commissioner of the revenue,
indicating for the quarter just past:
(1) The total business gross receipts of the return filer;
(2) The gross proceeds derived from the short-term rental business;
(3)
All rental gross proceeds claimed to be exempt from the short-
term rental tax and documentation of each such claim;
(4)
The total daily rental tax due the city for the previous quarter's
short-term rental business.
(b) Each return shall be accompanied by payment of the taxes due and
owning or collected by the certified, short-term rental business. The quarterly
return and payment of tax shall be filed with the commissioner of the revenue on
or before the twentieth day of each of the months of April, July, October and
January, representing, respectively, the gross proceeds and taxes collected during
the preceding quarters ending March 31, June 30, September 30 and December
31.
§32-307. Taxes held in trust for city.
The taxes required to be collected under this article shall be deemed to be
held in trust by the person required to collect such taxes until remitted as required
in this article.
§32-308. Penalties and inlerest--Failure to file return or pay over taxes.
If any person fails to file the returns required by this section or fails or
refuses to remit to the commissioner of the revenue the tax collected and paid
under this article at the time specified in this article, or who makes a false or
fraudulent return with intent to evade the tax levied, or who makes a false claim
for refund, shall be subject to the penalties and interest provided for in §58.1-635,
Code of Virginia, mutatis mutandis. The assessment of such penalty or interest
shall not be deemed a defense to any criminal prosecution for failure to comply
with any of the requirements of this article.
§32-309. Uncertified renters prohibited from collecting tax.
No person renting any property or services to any other person shall
collect from the lessee the short-term rental tax authorized by this article unless
he has a valid certificate of registration issued for the current year by the
H:xOM EAS URES~o-amch32addingshorl-termrentalmxMay2003.doc 5
2003.
commissioner of the revenue. Any taxes collected in this manner not authorized
by law shall be forfeited to the city.
{}32-310. Criminal penalties.
Any person subject to the provisions of this article failing or refusing to
file a return herein required to be made, or failing or refusing to file a
supplemental return or other data required by the commissioner of the revenue,
or who makes a false or fraudulent return with the intent to evade the tax hereby
levied, or who makes a false or fraudulent claim for a refund, or who gives or
knowingly receives a false or fraudulent exemption certificate, or who violates
any other provision of this article, punishment for which is not otherwise herein
provided, shall be guilty of a Class 1 misdemeanor. Conviction of a violation
under this section shall not relieve any person from payment, collection or
remittance of the tax provided for in this article.
{}32-311. Taxation of rental property that is not daily rental property.
Except for daily rental passenger cars, rental property that is not daily
rental property shall be classified for taxation pursuant to {}58.1-3503, Code of
Virginia.
{}32-312. Collection of tax.
The provisions of {}58.1-625, Code of Virginia, relating to the manner of
collecting the local retail sales and use tax, shall apply mutatis mutandis to the
collection of the short-term rental tax, except that the commissioner of the
revenue shall assess the tax due, and the treasurer shall collect it, instead of the
Department of Taxation.
{}32-313. Absorption of tax prohibited.
No person shall advertise or hold out to the public, directly or indirectly,
that he will absorb all or any part of the short-term rental tax, or that he will
relieve the consumer or lessee of the payment of all or part of such tax, except as
may be authorized under {}{}58.1-627 or 58.1-628, Code of Virginia. Any person
who violates this section shall be guilty of a Class 2 misdemeanor.
2. The tax imposed by this ordinance shall be in full force and effect on October 1,
H:'xM EAS URES~o-amch32addingshon.ter~entaltaxMay2003.doc 6
3. Pursuant §12 of the Roanoke City Charter, the second reading of this ordinance
by title paragraph is hereby dispensed with.
ATTEST:
City Clerk.
H:~VIEAS URES~o-amch32addingshort.ter~m-ental~axMay2003.doc 7
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: {540) 853-1138
CityWeb: www.roanokegov.com
May12,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Short-Term Rental Tax
Background:
The Code of Virginia classifies property owned by a business for short-term rentals as
memhant's capital, and as such, is subject to a Merchant's Capital Tax that can be
levied by a locality. However, localities that have a Business License Tax, such as
Roanoke, cannot also levy a Merchant's Capital Tax. As a result, property owned by a
business for short-term rentals in Roanoke, and other similar localities, is not subject to
any type of personal property tax. To offset this tax system inequity, Code of Virginia
Section 58.1-3510.1offers localities the option to levy a tax on short-term rental
businesses of up to 1% of gross proceeds, excluding sales tax.
Short-term rental property may consist of videos, furniture, construction equipment or
any other property that is rented on a short-term basis, excluding vehicles and trailers.
A business is considered to be engaged in the short-term rental business if not less
than 80% of gross rental receipts are from transactions involving rental periods of 92
consecutive days or less.
Considerations:
A 1% tax rate on daily rental business in the City will affect approximately 20
businesses and is estimated to generate $104,167 for FY 2004 based on a September
1, 2003 implementation date. In years after FY 2005, the tax is expected to generate
approximately $125,000 in revenues. Of our neighboring localities, the City of Salem
implemented a short-term rental tax in 1999, and Roanoke County has considered the
tax but has not yet implemented it. Six cities in the Virginia's First Cities Coalition have
Honorable Mayorand Members of Council
May12,2003
Page 2
implemented a 1% rate on rental gross proceeds. A September 1, 2003 effective date
would allow time for businesses to adjust their systems to provide for proper collection
and remittance of the tax to the City.
Recommended Action:
Approve the attached ordinance adopting a 1% short-term rental tax on gross proceeds
from daily rental activity with an effective date of September 1,2003.
DLB:afs
C:
Respectfully submitted,
Darlene L. Bur~rr~m
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM03-00066
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9, 2003
File #24-79
Dear Short-term Rental Business:
I am enclosing copy of Ordinance No. 36308-051203 amending Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, by the addition of a new Article XV,
Short-term Rental Tax, consisting of §§32-300 through 32-311, pursuant to authority
contained in §58.1-3510.1, Code of Virginia (1950), as amended, effective October 1,
2003, and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\CKMH l~Agenda. O3'~vlay 12, 2003 Budget Special Meeting correspondence.wpd
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE: May 30, 2003
TO:
FROM:
Michelle Hopkins, Executive Secretary of the City Clerk's Office
Sherman A. Holland, Commissioner of the Revenue
SUBJECT: Short-term Remal Ordinance
The following list contain possible short-term rental businesses within the City of Roanoke:
Name.
Airport Moving & Storage
Tidy Services
Videos 2 Go
Discount Video Rental & Retail
Diving Enterprises Ltd
Movie Gallery
Melrose Moving & Storage Ctr
Mitchell's Formal Wear Inc.
Movie Time Video
Omni Video
Rent-Mis of Roanoke Inc.
Mailing Address Business Location
P.O. Box 21517 Phoenix, AZ 85036 2902 Hershberger Rd NW
1715 Murray Rd SW Roanoke, VA 24018 Same
3749 Whispering Lane Roanoke, VA 24014 4317 Williamson Rd
715 13~h Street SE Roanoke, VA24013
3475 Brandon Ave SW #1 Roanoke, VA 24018
900 West Main St. Dothan, AL 36301
P.O. Box 21517 Phoenix, AZ 85036
4444 Shacldeford Rd Norcross, GA 30093
4301 Melrose Ave NW Roanoke, VA 24017
2905 Brambleton Ave SW Roanoke, VA 24018
604 11a' Street NV/Roanoke, VA 24017
Same
3521 Franklin Rd SW
4426 MelroseAve NW
4801 Valley View Blvd
Same
Same
Same
· ~ __~-~ke, vA 74017
Ryder Track Rental Inc.
Showtime Video Inc.
Sunset Video Inc.
U-Haul Center Wilmont
Valley Moving Center
KCI USA, Inc.
Movie Starz Video
Power Line Rent-E-Quip Inc.
Movie Starz
Hollywood Video
Lincare Inc.
P.O. Box 020816 Miami, FL 33102
3428 Orange Ave NE Roanoke, VA 24012
1402 Grandin Rd SW Roanoke, VA 24015
P.O. Box 21517 Phoenix, AZ 85036
P.O. Box 21517 Phoenix, AZ 85036
P.O. Box 659508 San Antonio, TX 78265
101 Mountain Ave Roanoke, VA 24016
36 Noble Ave NE Roanoke, VA 24012
101 Mountain Ave Roanoke, VA 24016
2 Salt Creek Ln Hinsdale, IL 60521
P.O. Box 9004 Clearwater, FL 33758
721'I Bal~ Ave SF,~
3355 Aerial Way Dr
Same
Same
3434 Salem Turnpike
2618 Williamson Rd
6540 Commonwealth
2110 Bennington
Same
2637 Peters Ck Rd
2121 Colonial Ave SW
1807 Murray Rd SW
Blockbuster Inc.
HTCC, LLP
United Rentals, North America
Southwest Discount Video
Welders Rental Company
1101 F St. NW, #600 Washington, DC 20004 5002 Airport Rd
410 First Street Roanoke, VA 24011 Same
700 5* Ave, Suite 4500 Seattle, WA 98104 1238 Orange Ave NE
715 13~ Street SE Roanoke, VA Same
P.O. Box 26269 Richmond, VA 23260 2100 Plantation Rd NE
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May19,2003
File #27-289
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36309-051203 changing the rate structure and
establishing a revised rate schedule for certain sewage treatment charges; directing
amendment of the Fee Compendium; establishing effective dates for the revised rates; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
MFP:mh
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director, Utilities
S. Scott Shirley, Manager, Water Pollution Control Division
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of Ray, 2003.
No. 36309-051203.
AN ORDINANCE changing the rate structure and establishing a revised rate schedule for
certain sewage treatment charges; directing amendment of the Fee Compendium; establishing
effective dates for the revised rates; and dispensing with the second reading by lille of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The revised rates for sewage treatment charges for the City of Roanoke shall be
as set forth below with other rates and related charges to continue as previously established, all
as further set forth in the letter from the City Manager, dated May 12, 2003, including Exhibit A
thereto. The revised rates are as follows:
a. Increase Standard Treatment Charge from $1.62 per 100 cubic
feet of water used to $1.94 per 100 cubic feet, effective July I,
2003.
b. A subsequent increase in the Standard Treatment Charge Fee
from $1.94 per 100 cubic feet of water used to $2.23 per 100
cubic feet, effective July 1, 2004.
c. Special Industrial Sewage Treatment Charges shall be eliminated
effective July 1, 2003.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the foregoing amended fees, rates, and
charges established by this Ordinance.
H:hMEASURES\o-amsewagetreatmentcharge2003.doc
3. The fees, rates, and charges established by this Ordinance shall remain in effect
until amended by the Council.
4. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
H:LMEASURES\o-amsewagetreatmentcharge2003.doc
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 12, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Changes to Sewage
Treatment Charges
The Special Consent Order entered into by the City of Roanoke and the
Commonwealth of Virginia requires improvements to the Regional Water
Pollution Control Plant to address wet weather capacity needs. Construction
costs are estimated at $43.6M with total project costs estimated at $47.7M. The
total includes construction as well as the design costs, property acquisition, and
construction of new road segments to serve areas of the neighborhood around
the plant affected by the expansion. The City's share of this project is estimated
at $23.6M.
A sewage standard treatment charge increase is needed to meet the project's
funding requirements. The current sewage standard treatment charge of $1.62
per 100 cubic feet (100 cu ft.) became effective July 1, 1999. Staff from the
Departments of Utilities and Finance worked together to develop the following
recommended rate changes:
· A 20% increase effective July 1,2003 from $1.62 to $1.94 per 100 cu ft.
· A 15% increase effective July 1,2004 from $1.94 to $2.23 per 100 cd ft.
· Elimination of Special Industrial Sewage Treatment Charges under tile
Industrial Cost Recovery part of the Fee Compendium effective July i,
2003.
The Honorable Mayor and Members of Council
Sewer Rate Increase
May 12, 2003
Page 2
The recommended rate increase is expected to generate $1.4 million in revenue
for FY 04 and $2.7 million annually starting in FY 05. This funding level will meet
the expected principal and interest payments of the planned improvements as
well as to address operating costs of the expanded facility including funding for
future capital requirements.
A residential consumer generating 5,000 gallons of wastewater a month can
expect to see an increase of $2.16 per month, from $10.80 to $12.96, for FY 04
and $1.91 per month, from $12.96 to $14.87, for FY 05. The total increase from
the current sewage standard treatment charge is $4.07 per month. The state
average wastewater bill as reported by the 2002 Virginia Municipal League and
Virginia Association of Counties joint survey is $22.03 per month.
Elimination of the Special Industrial Sewage Treatment Charges is also
recommended. This charge was intended to assess industrial customers that
discharge high strength waste to the City's wastewater collection system
additional fees for treatment of that higher strength waste. However, less than
10 customers are affected by these requirements. Monitoring and laboratory
charges cost these customers an average of $926 per year, in addition to the
program fee which varies by waste discharge. These monitoring charges are not
sufficient to cover the costs incurred by the City to administer the program. The
sewage standard treatment charge mentioned above applies to these customers.
Recommended Action:
Approve the revised sewage treatment charges as detailed in this letter and as
set forth in Exhibit A and amend the City's Fee Compendium to reflect the same.
Respectfully submitted,
~rcham
City Manager
DLB/mtm
C:
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
The Honorable Mayorand Members of Council
Sewer Ratelncrease
May12,2003
Page 3
George C. Snead, Jr., Assistant City Manager for Operations
Michael McEvoy, Director of Utilities
Scott Shirley, Water Pollution Control Division Manager
Dana Long, Manager, Billings and Collections
CM03-00067
EXHIBIT A- TO COUNCIL LETTER DATED MAY 12, 2003
ASSESSING DEPARTMENT:
COLLECTION DEPARTMENT:
DESCRIPTION:
SERVICE CHARGE:
Billings and Collections
Treasurer
Persons making discharges of sewage shall
pay a charge to cover collection and treatment
of sewage.
Standard Treatment Charge Fees
(Per 100 cu. ft. of water used):
July 1, 2003
$1.94
July 1,2004
$ 2.23
LEGAL AUTHORIZATION:
Ordinance No. 34494, October 4, 1999
Ordinance No. 33831, May 18, 1998
Ordinance No. 31783, December 20, 1993
Roanoke City Code, Section 26-25
CITY OF R ?..ANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #54-144-289-323
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36310-051203 amending the City's Fee
Compendium to increase the fees for impoundment of animals, photocopy fees at the
libraries, and refuse collection in the Central Business District, effective July 1,2003.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
MFP:mh
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda B. Russell, Assistant City Manager for Community Development
Robert K. Bengtson, Director, Public Works
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
Wlodek A. Zaryczny, Director, Libraries
Dana D. Long, Manager, Billings and Collections
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of gay, 2003.
i'{o. 36310-051203.
A RESOLUTION amending the City's Fee Compendium to increase the fees for impoundment
of animals, photocopy fees at the libraries, and refuse collection in the Central Business District, as set
out below; and establishing effective dates.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995,
effective as of that date, as since amended, shall be amended to reflect the following fees. The fees
established by this Resolution shall remain in effect until amended by this Council.
FEE INCREASE AMOUNT EFFECTIVE DATE
Fee charged to animal owners for first $25.00 July 1, 2003
impoundment of an animal
Daily boarding fee for an impounded animal $10.00 per day July 1, 2003
to include the initial day and all days
thereafter.
Black and white photocopy fees for the $. I 0 per copy July 1, 2003
City's Libraries
Colored photocopy fees for the City's $1.00 per copy July 1, 2003
Libraries
Refuse collection fees m the Central $100.00 per month July 1, 2003
Business District for Restaurant, Office,
and Financial Institutions
Refuse collection fees in the Central $60.00 per month July 1, 2003
Business District for Specialty Retail,
Health, Church and Nonprofit Institutions
Service more than once per week for $10.00 Service morethan once
Restaurant, Office, Financial Institutions, per week and fee
Specialty Retail, Health, Church and eliminated
Nonprofit Institutions
2. Unless otherwise noted above, this Resolution shall be in full force and effect on and
after July 1, 2003.
ATTEST:
City Clerk.
2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 19, 2003
File #289-553
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36311-051203 providing for amendment of the fees
charged at Century Station Parking Garage, Church Avenue Parking Garage, Gainsboro
Parking Garage, Market Square Parking Garage, Tower Parking Garage, Williamson Road
Parking Garage, Bullitt Avenue Surface Parking Lot, Church Avenue Surface Parking Lot,
Gainsboro Surface Parking Lot, Salem Avenue Surface Parking Lot, Viaduct Surface
Parking Lot, and Williamson Road Surface Parking Lot; authorizing the City Manager to
modify, waive, or reduce such parking fees under certain conditions; providing for
assessment of certain fees for late payment or nonpayment of such parking fees, effective
July 1,2003; and directing amendment of the Fee Compendium.
MFP:mh
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc: Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
Deborah J. Moses, Parking Coordinator, Economic Development
H:~Agenda,03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of Hay, 2003.
No. 36311-051203.
A RESOLUTION providing for an amendment of the fees charged at Century Station Parking
Garage, Church Avenue Parking Garage, Gainsboro Parking Garage, Market Square Parking Garage,
Tower Parking Garage, Williamson Road Parking Garage, Bullitt Avenue Surface Parking Lot,
Church Avenue Surface Parking Lot, Gainsboro Surface Parking Lot, Salem Avenue Surface Parking
Lot, Viaduct Surface Parking Lot, and Williamson Road Surface Parking Lot; authorizing the City
Manager to modify, waive, or reduce such parking fees under certain conditions; providing for
assessment of certain fees for late payment or nonpayment of such parking fees; and directing
amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The parking fees for the Century Station Parking Garage shall be amended in
accordance with the following schedule effective July 1, 2003:
Century Station Parking Garage
Monthly (unreserved) I $65.00
Monthly (reserved) [ $85.00
Short Term
0-1/2 hr.
Va -Iht.
$ .75
$1.50
I - 1 ½hrs. $2.25
I ~ - 2 hrs. $3.00
2 - 2 ~ hrs. $3.75
2 ~ - 3 hrs. $4.25
Over3hrs. $5.00
Free
Enter Monday - Friday after 5:00 p.m.
Saturday and Sunday
Free
H:~Measures\garagefees2003 04.doc 1
2. The parking fees for the Church Avenue Parking Garage shall be amended in
accordance with the following schedule effective July 1, 2003:
Church Avenue Parking Garage
Monthly (unreserved) ] $65.00
Short Term
0-1/2 hr. $ .75
½ - I hr. $1.50
I - 1 ~A hrs. $2.25
I ½ - 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 x/~ - 3 hrs. $4.25
Over 3 hrs. $5.00
Enter Monday -Friday after 5:00 p.m. Free
Saturday and Sunday Free
3. The parking fees for the Gainsboro Parking Garage shall be amended in accordance
with the following schedule effective July 1, 2003:
Gainsboro Parking Garage
Monthly (unreserved) I $35.00
Short Term
0-1/2 hr. $ .50
'A - I hr. $1.00
I - 1 ½ hrs. $1.50
I ~/~ - 2 hrs. $2.00
2 - 2 ~ hrs. $2.50
2 aA - 3 hrs. $3.00
3 - 3 'A hrs. $3.50
Over 3 ~,5 hrs $4.00
Enter Monday - Friday after 4:00 p.m. Free
Saturday and Sunday Free
Monthly Student Rate $17.50
H:XNleasures\garagefees2003 04.doc 2
4. The parking fees for the Market Square Parking Garage shall be amended in
accordance with the following schedule effective July 1, 2003:
Market Square Parking Garage
Monthly (umeserved) ] $65.00
Monthly (reserved) I $85.00
Short Term
0-1/2 hr.
½ -lhr.
$ .75
$1.50
1 - 1 ½ hrs. $2.25
1 1/~ _ 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 1/~ _ 3 hrs. $4.25
Over 3 hrs. $5.00
Monday - Friday between 5:00 p.m.- 9:00 p.m.
Enter Monday - Friday after 9:00 p.m.
Saturday and Sunday
$2.00
Fre~
Free
5. The parking fees for the Tower Parking Garage shall be amended in accordance with
the following schedule effective July 1, 2003:
Tower Parking Garage
Monthly (unreserved) I $65.00
Monthly (reserved) I $85.00
Short Term
0-1/2 hr.
$ .75
1/~ _ I hr. $1.50
1 - I ½ hrs. $2.25
1 ½ - 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 ½ - 3 hrs. :$4.25
Over 3 hrs. $5.00
Free
Enter Monday - Friday after 5:00 p.m.
Saturday and Sunday
Free
H:WIeasures\garagefees2003 04.doc 3
6. The parking fees for the Williamson Road Parking Garage shall be amended in
accordance with the following schedule effective July 1, 2003:
Williamson Road Parking Garage
Monthly (unreserved) [ $65.00
Short Term
0-1/2 hr. $ .75
½ - I hr. $1.50
I - 1 lA hrs. $2.25
1 'A - 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 V~ - 3 hrs. $4.25
Over 3 hrs. $5.00
Enter Monday - Friday after 5:00 p.m. Free
Saturday and Sunday Free
7. The parking fees for the Bullitt Avenue Surface Parking Lot (sometimes referred to as
the "Park" lot) shall be amended in accordance with the following schedule effective July 1, 2003:
Bullitt Avenue Surface Parking Lot
Monthly (umeserved) I $43.00
Short Term
0-1/2 hr. $ .75
½ - 1 hr. $1.50
1 - 1 IA hrs. $2.25
I ~ - 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 ½ - 3 hrs. $4.50
Over 3 hrs. $5.00
Enter Monday- Friday after 5:00 p.m. Free
Saturday and Sunday Free
H:hMeasures~gar agefees2003 04.doc 4
8. The parking fees for the Church Avenue Surface Parking Lot (sometimes referred to
as the "Nickel" lot) shall be amended in accordance with the following schedule effective July 1,
2003:
Church Avenue Surface Parking Lot
Monthly (unreserved) [ $65.00
Short Term
0-1/2 hr. $ .75
I - 1 lA hrs. $2.25
I 1/~ _ 2 hrs. $3.00
2 - 2 ½ hrs. $3.75
2 ½ - 3 hrs. $4.25
Over 3 hrs. $5.00
Enter Monday - Friday after 5:00 p.m. Free
Saturday and Sunday Free
9. The parking fees for the Gainsboro Surface Parking Lot shall be amended in
accordance with the following schedule effective July 1, 2003:
Gainsboro Surface Parking Lot
Monthly (un-reserved) I $35.00
Short Term
0-1/2 hr. $ .50
½ - I hr. $1.00
1 - 1 ½ hrs. $1.50
1 ½ - 2 hrs. $2.00
2 - 2 ½ hrs. $2.50
2 ½ - 3 hrs. $3.00
3 - 3 ½ hrs. $3.50
Over 3 ½ hrs. $4.00
Enter Monday - Friday after 4:00 p.m. Free
Saturday and Sunday Free
Monthly Student Rate $17.50
H:XMeasuresXgaragefees2003 04.doc 5
10. The parking fees for the Salem Avenue Surface Parking Lot shall be amended in
accordance with the following schedule effective July 1, 2003:
Salem Avenue Surface Parking Lot
Monthly (unreserved) I $52.50
Short Term
0-1/2 hr. $ .50
~A - 1 hr. $1.00
I - 1 V~ hrs. $1.50
1 ½ - 2 hrs. $2.00
2 - 2 'A hrs. $2.50
Over 2 ½ hrs. $3.00
Emer Monday - Friday after 5:00 p.m. Free
Saturday and Sunday Free
11. The parking fees for the Viaduct Surface Parking Lot shall be amended in accordance
with the following schedule effective July 1, 2003:
Viaduct Surface Parking Lot
Monthly (unreserved) [ $55.00
Short Term
0-1/2 hr. $ .75
~ - 1 hr. $1.50
1 - 1 ½ hrs. $2.25
1 ½ - 2 hrs. $3.00
2 - 2 ~A hrs. $3.75
2 ½ - 3 hrs. $4.25
Over 3 hrs. $5.00
Monday - Friday between 5:00 p.m. - 9:00 $2.00
Enter Monday - Friday after 9:00 p.m. Free
Saturday and Sunday Free
H:~vleasures\garagefees2003 04.doc 6
12. The parking fees for the Williamson Road Surface Parking Lot shall be amended in
accordance with the following schedule effective July 1, 2003:
Williamson Road Surface Parking Lot
Monthly (unreserved) I $55.00
Short Term
0-1/2 hr. $ .75
',6 - I hr. $1.50
I - 1 ~A hrs. $2.25
I ~,6 - 2 hrs. $3.00
2 - 2 ~ hrs. $3.50
2 ~,6 - 3 hrs. $4.00
3 - 3 ½ hrs. $4.50
Over 3 ~A hrs. $5.00
Enter Monday - Friday after 5:00 p.m. Free
Saturday and Sunday Free
13. The City Manager is hereby authorized to reduce any such parking fees for any of the
above parking facilities by up to $10.00 in accordance with the guidelines set forth in Attachment B
to the City Manager's letter to Council dated May 12, 2003.
14. The City Manager is hereby authorized to modify or waive the parking fees for any of
the above parking facilities for City sponsored events or other special events, as the City Manager
may deem appropriate, all as more particularly set forth in the City Manager's letter to Council dated
May 12, 2003.
15. Any payments of monthly parking fees received more than five calendar daYs after
such fees are due may be assessed a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than fifteen calendar days after such fees are due
is subject to a $15.00 per access card reactivation fee, as set forth in the above mentioned letter.
H:~Vleasures\garagefees2003 04.doc 7
16. Nonpayment of daily parking fees may subject violalors to the following fees; $10.00 if
paid within the first seven days after the violation; :$17.50 if paid within seven to fourteen days afl`er
the violation; and $25.00 if paid after fourteen days after the violation.
17. The parking fees set forth herein will not be applicable to parking agreements that
provide for a specific parking fee or other method of payment for a specified period of time unless
otherwise provided for in such agreements or until such agreements expire or are terminated, as set
forth in the above mentioned letter.
18. The above mentioned fees, charges, and related matters will be effective July 1,2003.
19. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that dale, shall be amended lo reflect the new fees to be charged at Century
Station Parking Garage, Church Avenue Parking Garage, Gainsboro Parking Garage, Market Square
Parking Garage, Tower Parking Garage, Williamson Road Parking Garage, Bullitt Avenue Surface
Parking Lot, Church Avenue Surface Parking Lot, Gainsboro Surface Parking Lot, Salem Avenue
Surface Parking Lot, Viaduct Surface Parking Lot, and Williamson Road Surface Parking Lot.
ATTEST:
City Clerk.
H:X, MeasuresX, garagefees2003 04.doc 8
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 12, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Proposed Fee Schedule
Changes
Background:
In developing the budget for Fiscal Year 2003-04, City departments were asked to reduce
their budgets to help make up for the losses in state aid and find ways to re-engineer
services to generate cost savings for their departments. Departments were also asked to
look at their fee structures and, where feasible, propose fee schedule changes that
maintain fee uniformity between Roanoke and other localities, while recovering the cost of
providing services.
The recommended Fiscal Year 2003-04 budget incorporates a number of proposed fee
structure changes for animal impoundment, solid waste collection, libraries and parking
fees. These proposed changes are reflected in the budget ordinances presented for
adoption for fiscal year 2003-04 and would be effective July 1,2003.
Considerations:
Animal Impoundment Fees:
The City of Roanoke is a participant in the Roanoke Valley Society for the Prevention of
Cruelty to Animals (SPCA). With the construction of a new facility, payments due from the
City of Roanoke in support of the SPCA have increased $191,000 for FY 2004. To help
recover a portion of the rising cost of our commitment, an increase in several Animal
Impoundment Fees is considered necessary. First Impoundment fees are recommended
to be increased from $20 to $25 and Daily Boarding fees from $8.75 to $10. Estimated
additional revenue generated by these changes for FY 2004 totals $5,250.
Honorable Mayor and Members of Council
May 12, 2003
Page 2
Solid Waste Collection Fees
The City offers solid waste collection services to residents and businesses inside and out
of the Central Business District (CBD). Residential collections are once a week, outside
CBD commercial collections are twice a week and for businesses inside the CBD
collections are offered up to six times per week. The average monthly cost of collections in
the CBD is $193 per customer. The City's current CBD rate structure is not sufficient to
fully fund the cost of providing more than one collection per week at its current rates.
The solid waste management fee schedule has two rate structures, a Central Business
District rate and a rate for all other commercial customers outside of the Central Business
District. In an effort to collect a larger percentage of our costs it is recommended that CBD
collection fees for restaurants, offices and financial institutions be raised from $50/month to
$100/month and CBD fees for specialty retail shops, health organizations, churches and
nonprofits be raised from $30/month to $60/month effective July 1, 2003. Businesses
outside the central business district would no longer be provided more than one collection
per week, and the current fee for this enhanced service level would be eliminated. These
businesses would then be provided a similar level of "free" service as residential
customers. Additional revenue generated in FY 2004 as a result of the fee changes is
estimated to be $54,000.
Library Copy Fees
The library currently makes available coin-operated copiers for citizen use. The copiers
are in need of replacement and new equipment would be obtained through a leasing
agreement. The City currently has a city-wide standard photocopy fee for citizens of $.05
per page. With the high volume experienced on citizen use of library copiers, it is
recommended that the libraries establish a rate specifically applicable to the copiers used
in their facilities. The new fees for copies would be $1.00 per color copy and $.10 per black
and white photocopy or laser printed page. Revenue from the fee increases would be
partially offset by additional costs incurred for the lease, service and ancillary costs of the
new machines generating an estimated net revenue to the City for FY 2004 of
approximately $5,000.
Parkin.q Fees
Current parking fees for City owned or controlled downtown parking facilities were
established by resolution numbers 34770-050100, 35558-090401 and 36092-101502. In
an effort to establish a more uniform rate structure for the entire parking system, the fees
set forth in Attachment A are recommended. The proposed fees include an authorization
for the city Manager to reduce any of the fees in Attachment A by up to $10 if the City
Manager determines such a reduction is needed for any of the parking facilities in
accordance with the guidelines included as Attachment B. This will allow the City Manager
Honorable Mayor and Members of Council
May 12, 2003
Page 3
to adjust rates to demands as necessary without requiring Council action. At a future
Council meeting, City Administration will present a validation program for businesses in the
central business district. This program will allow downtown businesses the option of
purchasing parking validation stickers at a discount rate to give to customers that park in
City parking facilities. Revenues generated from the proposed fee changes will support
additional maintenance needs of the parking facilities.
Current procedures authorize the City Manager to modify or waive parking fees for City
sponsored events or for other events as deemed appropriate by the City Manager. It is
recommended that these be continued, and furthermore, that they provide that any late
payment of monthly parking fees or nonpayment of daily parking fees be subject to the
charges set forth in Attachment A. It should also be provided that the parking fees and
charges set forth in Attachment A will not be applicable to parking agreements that
provide for a specific parking fee or other method of payment for a specific period of
time unless otherwise provided for in such agreements or until such agreements expire
or are terminated.
Recommended Action:
Approve the attached resolutions and amend the City's Fee Compendium to reflect the
changes in animal impoundment fees, solid waste collection fees, library fees and parking
fees effective July 1,2003.
Respectfully submitted,
Darlene L. Burnham
City Manager
DLB:afs
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM03-00074
Attachment A
Century Station Garage
Monthly (Unreserved) $65.00
Monthly (Reserved) $85.00
Short-Term:
0-1/2 hr. .75
1//2~Iht. 1.50
1-1 l/2hrs 2.25
i 1/2-2hfs 3.00
2-21/2hrs 3.75
21/2-3hrs 4.25
Over 3hfs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Downtown residents are permitted to park to park in this facility for free with proof of
downtown residency and current city property tax decal. This is subject to availability of
parking in the garage.
** The City of Roanoke contacts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Church Ave Parking Garage
Monthly (Unreserved) $65.00
Short-Term:
0-i/2 hr. .75
1//2-Ihr. 1.50
1-11/2hrs 2.25
11/2-2hrs 3.00
2-21/2hfs 3.75
21/2-3hfs 4.25
Over 3hfs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Downtown residents are permitted to park to park in this facility for free with proof of
downtown residency and current city personal property tax decal. This is subject to
availability of parking in City-owned garages.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Gainsboro Garage
Monthly (Unreserved) $35.00
Short-Term:
0-1/2 hr. .50
I//2-1 hr. 1.00
1-11/2hrs 1.50
11/2-2hrs 2.00
2-21/2hfs 2.50
21/2-3hrs 3.00
3-31/2hrs 3.50
Over 3I/2 hrs 4.00
Enter Mon-Fri after 4:00pm is free.
Saturday & Sunday free parking.
Monthly Student Rate $17.50
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
* The City of Roanoke contracts with Lancor Parking, L.L.C. to lnanage this facility and
collect parking fees.
Market Square Garage
Monthly (Unreserved) $65.00
Monthly (Reserved) $85.00
Short-Ter~n:
0-1/2 hr. .75
1//2-1hr. 1.50
1-1 l/2hrs 2.25
11/2-2hrs 3.00
2-21/2hrs 3.75
21/2-3hrs 4.25
Over 3hrs 5.00
Enter MomFri between 5:00pm-9:00 pm $2.00.
Free after 9:00 pm
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Downtown residents are permitted to park to park in this facility for free with proof of
downtown residency and current city property tax decal. This is subject to availability of
parking in the garage.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Tower Parking Garage
Monthly (Unreserved) $65.00
Monthly (Reserved) $85.00
Short-Term:
0-1/2 hr. .75
1//2-1hr. 1.50
1-1 l/2hrs 2.25
11/2 2hfs 3.00
2-21/2hfs 3.75
21/2-3hrs 4.25
Over 3hrs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Downtown residents are permitted to park to park in this facility for free with proof of
downtown residency and current city property tax decal. This is subject to availability in
the garage.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Williamson Road Parking Garage
Monthly (Unreserved) $65.00
Short-Term:
0-1/2 hr. .75
1//2-1hr. 1.50
1-1 l/2hrs 2.25
11/2-2hrs 3.00
2-21/2hrs 3.75
21/2-3hrs 4.25
Over 3hrs 5.00
Enter Mon-Fri after 5:00p~n is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*The City of Roanoke contracts with Lancor Parking, L.L.C. to manage the garage and
collect parking fees.
**Downtown residents are permitted to park in this facility for free with proof of
downtown residency and current city property tax decal. This is subject to availability of
parking in the garage, per Resolution 33903, July 6, 1998.
Bullitt Ave Surface Lot
Monthly (Unreserved) $43.00
Short-Term:
0-1/2 hr. .75
1//2-1hr. 1.50
i- 1 l/2hrs 2.25
11/2-2hrs 3.00
2-21/2hfs 3.75
21/2-3hfs 4.50
Over 3hfs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment daily parking fees is subject to fees as follows: $10.00 if paid
within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00 if
paid after fourteen days.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Church Ave Surface Lot
Monthly (Unreserved) $65.00
Short-Term:
0-1/2 hr. .75
i//2-1hr. 1.50
1 11/2hrs 2.25
11/2-2hrs 3.00
2-21/2 hrs 3.75
21/2-3 hrs 4.25
Over 3hrs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment of daily parking fees is subject to fees as follows: $10.00 if
paid within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00
if paid after fourteen days.
** The City of Roanoke contacts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Gainsboro Surface Lot
Monthly (Unreserved) $35.00
Short-Term:
0-1/2 hr. .50
1//2-1hr. 1.00
1-11/2hrs 1.50
1 l/2-2hrs 2.00
2-21/2hfs 2.50
21/2-3hrs 3.00
3-31/2hrs 3.50
Over 31/2 hrs 4.00
nter Mon-Fn after 4.00pm is flee.
Saturday & Sunday free parking.
Monthly Student Rate $17.50
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $i5.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment of daily parking fees is subject to fees as follows: $10.00 if
paid within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00
if paid after fourteen days.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Salem Ave Surface Lot
Monthly (Unreserved) $52.50
Short-Term:
0-1/2 hr. .50
1//2 - 1 hr. 1.00
1-11/2hrs 1.50
11/2-2hrs 2.00
2-21/2hfs 2.50
Over 21/2hrs 3.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment of daily parking fees is subject to fees as follows: $10.00 if
paid within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00
if paid after fourteen days.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Viaduct Surface Lot
Monthly (Unreserved) $55.00
Short-Term:
0-1/2 hr. .75
1//2-1hr. 1.50
1- l l/2hrs 2.25
11/2~2hrs 3.00
2-21/2 hrs 3.75
21/2-3 hrs 4.25
Over 3hrs 5.00
Evening rate 5:00pm - 9:00pm $2.00
Enter Mon-Fri after 9:00p~n is fi'ee.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such lees
are due is subject to a late fee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment daily parking fees is subject to fees as follows: $10.00 if paid
within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00 if
paid after fourteen days.
** The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Williamson Road Surface Lot
Monthly (Unreserved) $55.00
Short-Term:
0-1/2 hr. .75
1//2-1hr. 1.50
1-11/2hrs 2.25
1 l/2-2hrs 3.00
2-21/2hrs 3.50
21/2 3hrs 4.00
3-31/2hrs 4.50
Over 31/2hrs 5.00
Enter Mon-Fri after 5:00pm is free.
Saturday & Sunday free parking.
Any payment of monthly parking fees received more than 5 calendar days after such fees
are due is subject to a late tee of $5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than 15 calendar days after such
fees are due is subject to a $15.00 per access card reactivation fee.
The City Manager has the authority to reduce rates up to $10 in accordance with the
quidelines set forth in Attachment B.
*Violation for non-payment of daily parking fees is subject to fees as follows: $10.00 if
paid within the first seven days, $17.50 if paid within seven to fourteen days, and $25.00
if paid after fourteen days.
**The City of Roanoke contracts with Lancor Parking, L.L.C. to manage this facility and
collect parking fees.
Attachment B
Guidelines For City Manager to Reduce Parking Fees
Flexible pricing strategies for the City of Roanoke Parking Facilities are being
requested in order to help address a number of parking challenges within the
City's parking system. Such a system of variable pricing can work to both the
best interests of parking patrons and the City. The goals of such a system are to
provide effective, convenient and fair pricing for all facilities and to ensure that
parking is available for its intended uses.
The plan allows for City Council to authorize the City Manager to reduce parking
rates for any of the city owned and / or controlled parking facilities under certain
circumstances as set forth herein.
Pricing policies for City of Roanoke Parking Facilities are intended to encourage
the optimal use of the parking system. The City Manager may authorize a
change in rates and/or fees in any of the following circumstances:
2.
3.
4.
5
6.
7.
To provide a specific transportation benefit including reduced traffic congestion;
To facilitate parking facility cost savings;
To avoid excessive parking supply;
To encourage the reduced use of on-street parking;
To promote, market and/or develop specific parking facilities;
To ensure an appropriate mix of parking uses in all city facilities;
To encourage or enhance the use of downtown parking facilities for special event
locations.
10
JESSE A. HALL
Director of Finance
email: jesse_.hall~ci.roanoke Yaus
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006- 1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
May 12, 2003
ANN H. SHAWVER
Deputy Director
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Jesse A. Hall, Director of Finance
Certification of Funding
I, Jesse A. Hall, Director of Finance of the City of Roanoke, in accordance with paragraphs (h)
and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds
required for the 2003 - 2004 General Fund, Water Fund, Water Pollution Control Fund, Civic
Facilities Fund, Parking Fund, Market Building Operations Fund, Department of Technology
Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services
Fund, and Grant Fund budgets will be available for appropriation.
Director of Finance
JAH/g
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 19, 2003
File #5-18-60-70-110-132-184-354
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36312-051203 adopting and establishing a Pay Plan
for officers and employees of the City, effective July 1, 2003; providing for certain salary
adjustments and merit increases; authorizing annual salary increments for certain officers
and employees for use of private motor vehicles; authorizing annual salary increments for
sworn police officers assigned to the Criminal Investigation Division; authorizing annual
salary increments for certain members of the Fire-Emergency Medical Services
Department who are certified as Emergency Medical Technicians; authorizing annual
salary increments for certain members of the Fire-Emergency Medical Services
Department who are members of the Regional Hazardous Materials Response Team;
providing for continuation of a police career enhancement program; providing for
continuation of a Firefighter/Emergency Medical Technician merit pay program; providing
for a Community Oriented Policing Effort program; providing for payment of a monthly
stipend to certain board and commission members; establishing the annual salaries of the
Mayor, Vice-Mayor and Council Members for the fiscal year beginning July 1, 2004;
repealing Ordinance No. 35847-051302, adopted May 13, 2002, to the extent of any
inconsistency, effective July 1,2003; and dispensing with the second reading by title of this
ordinance.
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
Darlene L. Burcham
May 19, 2003
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pcz
Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24014
Kermit E. Hale, Chair, Board of Zoning Appeals, 2222 Blenheim Road, S. W.,
Roanoke, Virginia 24015
Jesse A. Hall, Director of Finance
Troy A. Harmon, Municipal Auditor
Rolanda B. Russell, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
Kenneth S. Cronin, Director, Human Resources
Willard N. Claytor, Director, Real Estate Valuation
Vickie L. Price, Acting Director, Social Services
James Grigsby, Chief, Fire-EMS
A. L. Gaskins, Chief of Police
Martha P. Franklin, Secretary, City Planning Commission
Rebecca J. Cockram, Secretary, Board of Zoning Appeals
Marion A. Vaughn-Howard, Youth Services Planner
H:'~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of May, 2003.
No. 36312-051203.
AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the
City effective July 1, 2003; providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and employees for use of private motor
vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal
Investigation Division; authorizing annual salary increments for certain members of the Fire-
Emergency Medical Services Department who are certified as Emergency Medical Technicians;
authorizing annual salary increments for certain members of the Fire-Emergency Medical
Services Department who are members of the Regional Hazardous Materials Response Team;
providing for continuation of a police career enhancement program; providing for continuation
of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community
Oriented Policing Effort program; providing for payment of a monthly stipend to certain board
and commission members; establishing the annual salaries of the Mayor, Vice-Mayor and
Council members for the fiscal year beginning July 1, 2004; repealing Ordinance No. 35847-
051302, adopted May 13, 2002, to the extent of any inconsistency; providing for an effective
date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is
hereby adopted by the Council and made applicable to all classified officers and employees of
the City on July 1, 2003, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
CITY OF ROANOKE, VIRGINIA
PAY PLAN
3uly 1, 2003
Minimum Maximum
Pay Grade Annual Salary Annual Salary
4 $16,811.86 $25,218.18
5 17,652.70 26,479.18
6 18,976.10 28,464.28
7 20,441.46 30,662.58
8 22,585.16 33,877.74
9 24,956.10 37,434.02
10 27,578.46 41,367.56
11 29,520.92 44,281.64
12 32,915.48 49,373.48
13 36,701.86 55,052.66
14 40,921.66 61,382.10
15 45,627.66 68,441.88
16 51,540.06 77,309.96
17 57,466.76 86,200.40
18 64,075.44 96,112.90
19 72,330.96 108,496.18
20 80,648.88 120,973.58
21 89,923.60 134,885.40
Council.
3.
The Pay Plan adopted by this Ordinance shall remain in effect until amended by
Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2003, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
H: \MEASURES\O- PAYPLAN2003. doc
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service of this City.
4. Performance increases, up to four and one quarter percent (4.25%) of the
employees' current base salary, may be awarded officers and employees according to their
performance scores. For officers and employees appointed or hired after July 1, 2002,
performance increases shall be prorated based on number of pay per/ods served pursuant to
policies and procedures promulgated by the City Manager.
5. If, after any applicable salary increases provided for in this Ordinance, any
officer's or employee's salary is below the applicable minimum for his or her pay range, such
officer's or employee's annual base salary shall be adjusted to the applicable minimum.
6. Annual salary increments payable on a bi-weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE
Appraiser I
Appraiser II
Assistant City Managers
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney
City Clerk
Deputy Director of Real Estate Valuation
Director of Civic Facilities
Director of Finance
ANNUAL SALARY INCREI~{ENT
$ 1,620.00
$ 1,620.00
$ 2,000.00
2,000.00
2,000.00
1,620.00
2,000.00
2,000.00
I:\O-PAYPLAN2003.doc
Director of Real Estate Valuation
Municipal Auditor
Supervising Appraiser
Senior Tax Compliance Administrator
Water Pollution Control Plant Manager
$1,620.00
$ 2,00O.00
$1,620.00
$ 1,300.00
$ 1,300.00
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of elimination of such
requirement.
7. In order equitably to compensate sworn police officers assigned to the Criminal
Investigation Division and in lieu of provision by the Police Department of uniforms and
accessories, each such officer shall be accorded an annual salary increment of $600.00 payable
on a bi-weekly basis as a uniform allowance.
8. Each employee of the Fire-Emergency Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary increment of $1,200 payable on a bi-weekly basis.
9. Each employee of the Fire-Emergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response Team shall be accorded an
annual salary increment of $1,200 payable on a bi-weekly basis.
10. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
H:\MEASU~ES\O-PAYPLA~2003.dOC
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $922 to $4,115 payable on a bi-weekly basis.
11. The City Manager is authorized to begin a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2%) of
base salary.
12. The City Manager is authorized to continue a merit pay program for
Firefighter/Emergency Medical Technicians who attain a cardiac technician certificate. The
annual pay supplement shall be in the amount of $1,769 payable on a bi-weekly basis. If a
qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8,
above, then the employee shall, in addition to the EMT stipend, receive the difference between
such stipend and the merit pay authorized hereby.
13. A pay stipend of $100 per month, or $1,200 annually, paid bi-weekly, shall
continue to be awarded to members of the City Planning Commission and the Board of Zoning
Appeals upon attainment of certification through the Virginia Certified Planning Commissioner
Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New
appointees will be required to attain certification within one year of the date of appointment
14. When any salary increase provided in paragraphs 4, 10, 11 or 12 of this
Ordinance would cause an officer or employee to exceed the maximum annual pay range
applicable to such officer's or employee's position, such officer or employee shall receive a
salary increase only in such amount as will not exceed the maximum pay range for such officer's
or employee's position.
I:\O-PAYPLAN2003.doc
15. For the fiscal year begirming July 1, 2004, and ending June 30, 2005, and for
succeeding fiscal years unless modified by action of this Council, the annual salaries of the
Mayor, Vice-Mayor and each member of Council shall be as follows:
Mayor $19,050.00
Vice-Mayor and Council Members $14,816.00.
The Mayor and members of Council shall continue to receive such other benefits as have
previously been authorized by Council.
16. To the extent of any inconsistency, Ordinance No. 35847-051302, adopted
May 13, 2002, is hereby REPEALED.
17. Any increase in compensation due to any officer or employee due under this
ordinance shall be first paid beginning with the paycheck of July 2, 2003.
18.
July 1, 2003.
20.
paragraph of this ordinance is hereby dispensed with.
This provisions of this ordinance shall be in full force and effect on and after
Pursuant to §12 of the Roanoke City Charter, the second reading by title
ATTEST:
City Clerk.
I:\O-PAYPLAN2OO3.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
21§ Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: vtww.roanokegov.com
May 9, 2003
IMMEDIATE ATTENTION
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Adjustments to Recommended Budget for Fiscal Year 2004
I am attaching for your review a summary of recommended adjustments to the Fiscal
Year 2004 based on City Council's discussions at its budget study sessions on May 7th and
8th. These adjustments have been incorporated in the budget ordinances recommended for
adoption.
Funding for six positions in the Fire-EMS Department has been restored at a cost of
$245,782 with reductions in several budget areas. Additional funding budgeted for fixed
assed maintenance and technology needs has been reduced a total of $100,000, and
contingency funding for motor fuel price increases has been reduced $50,000 because of
declining oil and gasoline pdces in recant weeks. Personnel lapse will be increased in the
amount of $50,000. Savings in the amount of $45,782 were realized after allocating the pay
raise to department budgets. The pay raise percentage of 2.25% and July 1 effective date
remain unchanged.
I will be happy to answer any questions you may have.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:blk
Attachment
Honorable Beverly T. Fitzpatrick, Jr.
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Adjustments to Recommended Budget for Fiscal Year 2004
T;[ecommended General Fund Revenues
Adjustments:
Telephone Sumharge (E911) Tax
Intergovernmental Revenues
Commissioner of the Revenue
Commonwealth's Attorney
Law Enforcement (HB 599)
Sheriff
Treasurer
Adjusted General Fund Revenues
7,556
11,652
15,548
76,218
10,346
Recommended General Fund Expenditures
Adjustments:
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Treasurer
Memberships and Affiliations
Hotel Roanoke Conference Center
Roanoke Valley Television
Parks - Hanging Basket Program
Contingency
Reinstatement of Positions in Fire Department Fire - Operations
Building Maintenance - Fixed Asset Maintenance
Motor Fuel Contingency
Personnel Lapse
Transfer to Technology Fund
Employee Pay Raise
Note: This does not affect the amount or timing of the pay raise - It Is merely the difference in
the cumulatwe budget planning figure and the actual cost when spread to depadments,
~djusted General Fund E~endJtures
Recommended Technology Fund Revenues
7,556
11,652
f 0,346
(25,000)
3,151
245,782
(50,000)
(50,000)
(50,000)
(50,000)
(45,782)
Adjustment:
Transfer from General Fund
Adjusted Technology Fund Revenues
Recommended Technology Fund Expenditures
Adjustment:
Reserve for Future Capital OuUay
~,djusted Technology Fund Expendlturea
$204,716,929
(37,355
121,320
$204,800,89a
$204,716,92S
29,554
(21,849)
24,500
51,760
0
$204,800,894
$5.517,'f85I
$5,567,185
(50,000)
$51517.1~,,,
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 19, 2003
File #18-34-60-106-121-133-214
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36313-051203 establishing compensation for the
Sheriff, Treasurer, Commissioner of Revenue, Commonwealth's Attorney, and Clerk of
Circuit Court for the fiscal year beginning July 1, 2003; authorizing execution of revised
contracts with the Sheriff, Treasurer, Commissioner of Revenue and Clerk of Circuit Court
with respect to their employees participating in the City's Classification and Pay Plans, to
reflect a revised method for establishing the compensation of these officers; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
MFP:mh
Mary F. Parker, CMC
City Clerk
Attachment
pc:
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
The Honorable George M. McMillan, City Sheriff
The Honorable David C. Anderson, City Treasurer
N:\CKMHl~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
Darlene L. Burcham
May 19, 2003
Page 2
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Kenneth S. Cronin, Director, Human Resources
N:\CKMHl~Agenda.O3\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of lq,ay, 2003.
lqo. 36313-051203.
AN ORDINANCE establishing compensation for the Sheriff, Treasurer,
Commissioner of Revenue, Commonwealth's Attorney, and Clerk of Circuit Court for the
fiscal year beginning July 1, 2003; authorizing execution of revised contracts with the
Sheriff, Treasurer, Commissioner of Revenue and Clerk of Circuit Court with respect to
their employees participating in the City's Classification and Pay Plans, to reflect a revised
method for establishing the compensation of these officers; and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. As of July 1, 2003, for the fiscal year beginning July 1, 2003, and ending
June 30, 2004, and for succeeding fiscal years unless modified by ordinance duly adopted by
this Council, the annual salaries of the City's Constitutional officers shall be their current
salaries (which are based on the salaries for their offices as authorized in the 2003
Appropriations Act of the Commonwealth, all of which, with the exception of the Clerk of
the Circuit Court, are for such officers serving populations of 100,000 to 174,999) plus
2.25%, totaling as follows:
Sheriff
Treasurer
Commissioner of Revenue
Commonwealth's Attorney
Clerk of Circuit Court
$90,937
$84,955
$84,955
$112,752
$101,296
2. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the paycheck of July 2, 2003.
3. On and after January 1, 2004, each Constitutional Officer shall have added to
his annual salary the sum of $3,750, which sum has heretofore been paid annually to the
ICMA in a lump sum on behalf of each Constitutional Officer as deferred compensation.
After January 1,2004, such payments to the ICMA will cease, and the $3,750 will be paid to
each Constitutional Officer in equal bi-weekly amounts as part of the Constitutional Officer's
regular salary.
4. The City Manager is hereby authorized, for and on behalf of the City, in order
to implement this ordinance and to provide for the pay increase authorized herein, to execute
revised contracts with the Commissioner of Revenue, Treasurer, Sheriff, and Clerk of Circuit
Court, pertaining to their employees participating in the City's Classification Plans; this
ordinance shall not take effect with regard to any such officer's salary until such revised
contract has been executed by him.
5. It is the intent of Council that, in future years, the Constitutional Officers will
receive the average percentage increase approved by City Council for City employees.
6. This ordinance shall remain in effect until amended or repealed by ordinance
duly adopted by City Council.
7. Pursuant to § 12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST:
H=\MEASURES\o-salcapcons=i~u=iona12003.dOC
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36314-051203 adopting the annual General Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1,2003, and ending
June 30, 2004, in the total amount of $204,800,894.00; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:V~genda,O3\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36314-051203.
AN ORDINANCE adopting the annual General Fund Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General Fund
in the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
General Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
Revenues
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous
Total Revenues
Appropriations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
$ 83,500,217
60,866,657
907,302
1,296,130
1,093,091
45,711,128
34,300
10,975,195
416,874
$ 204,800,894
$ 820,O58
1,105,291
1,629,873
29,489
Magistrate
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
$ 1,925,541
11,592,161
Commonwealth's Attorney
Cost Collections Unit
$ 1,185,033
68,836
City Council
City Attorney
City Clerk
Real Estate Valuation
Board of Equalization
$ 989,178
20,257
Municipal Auditing
Department of Finance
Office of Billings and Collections
$ 1,705,285
1,222,279
Residual Fringe Benefits
Miscellaneous
Transfers to School Fund
Transfers to Greater Roanoke Transit Company
Transfers to Debt Service Fund
Transfer to Other Funds
Electoral Board
Office of Communications
City Manager
Memberships and Affiliations
Personnel Lapse
Contingency
Roanoke Arts Commission
Economic Development
3,071
34,750
437,809
841,048
13,517,702
1,253,869
237,027
814,585
505,112
1,009,435
500,886
2, 927,564
1,912,991
100,000
48,889,446
1,030,451
15,342,832
6,118,417
277,825
311,233
743,204
2,275,056
(1,001,481)
1,343,121
322,482
597,290
Human Resources $ 1,058,304
Occupational Health Clinic 343,761 1,402,065
Depadment of Management and Budget
E911 Center
E911 Wireless
Telecommunications
Director of General Services
Management Services
Purchasing
Custodial Services
Building Maintenance
Fire Administration
Fire Support
Fire Operations
Fire Airport Rescue
Emergency Medical Services
Director of Public Works
Transportation - Streets and Traffic
Transportation - Paving
Transportation - Snow Removal
Transportation - Street Lighting
Transportation - Engineering & Operations
Solid Waste Management
Engineering
Planning and Development
Building Services
Neighborhood Partnership
Citizens Service Center
Housing and Neighborhood Services
Parks
Recreation
Parks & Recreation Administration
Parks & Recreation Youth Services
$ 2,096,584
217,544
558,707
$ 147,585
103,116
283,010
$ 1,084,879
3,305,746
$ 695,653
670,239
12,016,172
735,034
2,O79,682
$ 262,085
4,078,314
2,074,983
257,632
944,963
1,352,344
5,954,862
1,498,885
$ 1,073,486
685,170
$ 143,008
96,192
1,140,513
$ 2,718,984
1,415,291
1,002,035
274,050
810,184
2,872,835
533,711
4,390,625
16,196,780
16,424,068
1,758,656
1,379,713
5,410,360
Director of Human Services/Social Services $ 1,375,933
Income Maintenance 4,723,104
Social Services - Services 9,253,957
Revenue Maximization 49,359
Employment Services 1,201,643
Foster Parent Training 111,915
Human Services Support 112,847
16,828,758
Virginia Institute for Social Services
Training Activities
Hospitalization
344,059
77,897
Outreach Detention
Youth Haven
Crisis Intervention
$ 224,377
536,558
514,156
1,275,091
Health Department
Mental Health
Human Services Committee
Total Action Against Poverty
Comprehensive Services Act (CSA)
CSA - Administration
Virginia Cooperative Extension Service
1,139,300
417,617
540,159
224,742
8,871,302
64,246
68,989
Police Administration
Police Investigation
Police Patrol
Police Services
Police Training
Police Animal Control
448,091
2,647,863
9,960,008
2,753,547
473,536
637,623
16,920,668
Libraries
Law Library
$ 2,609,811
126,940
2,736,751
Environmental and Emergency Management
181,882
Total Appropriations $ 204,800,894
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 General Fund
Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36315-051203 adopting the annual Water Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1,2003, and ending
June 30, 2004, in the total amount of $14,511,299.00; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Michael McEvoy, Director of Utilities
HSAgenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36315-051203.
AN ORDINANCE adopting the annual Water Fund Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Water Fund in
the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
Water Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
Revenues
Operating
Non-Operating
Total Revenues
$ 14,235,299
276~000
$ 14,511~299
Appropriations
Utility Administration
General Operating Expenses
Water Pumping Station and Tanks
Water Purification
Utility Line Services
Depreciation/Capital Outlay
Debt Service
Total Appropriations
$ 394,138
1,778,490
903,185
2,261,799
3,363,624
2,975,946
2~834~117
$ 14,511,:299
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Water Fund
Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36316-051203 adopting the annual Water Pollution
Control Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004, in the total amount of $11,345,639.00; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Michael McEvoy, Director of Utilities
H:~Agenda.O3\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36316-051203.
AN ORDINANCE adopting the annual Water Pollution Control Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2003, and
ending June 30, 2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Water Pollution
Control Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall
constitute a Water Pollution Control Fund and that as much of the same as may be
necessary be, and the same is hereby appropriated to the following uses and purposes,
to-wit:
Revenues
Operating $ 11,175,439
Non-Operating 170,200
Total Revenues
Appropriations
Administration
Maintenance
Operations
Laboratory
Lateral Maintenance and Replacement
Depreciation/Capital Outlay
Debt Service
Total Appropriations
$ 11,345,639
$ 2,460,272
1,296,124
2,575,111
179,715
1,924,651
130,053
2,779~713
$ 11,345,639
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Water Pollution
Control Fund Appropriation Ordinance; and
4, Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-192
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36317-051203 adopting the annual Civic Facilities
Fund Appropriations of the City of Roanoke for the fiscal year beginning July 1,2003, and
ending June 30, 2004, in the total amount of $5,242,047.00; and dispensing with the
second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Acting Director, Civic Facilities
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36317-051203.
AN ORDINANCE adopting the annual Civic Facilities Fund Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004;
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Civic Facilities
Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall
constitute a Civic Facilities Fund and that as much of the same as may be necessary
be, and the same is hereby appropriated to the following uses and purposes, to-wit:
Revenues
Operating $ 4,158,362
Non-Operating 1,083,685
Total Revenues
Appropriations
Operating Expenses
Promotional Expenses
Concessions
Catering
Victory Stadium
Depreciation/Capital Outlay
Debt Service
Total Appropriations
$ 5,242,047
$ 2,975,195
581,574
533,965
229,933
285,321
53,616
582,443
$ 5,242~047
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Civic Facilities
Fund Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF RO__ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-553
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36318-051203 adopting the annual Parking Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1,2003, and ending
June 30, 2004, in the total amount of $5,422,784.00; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Deborah J. Moses, Parking Coordinator, Economic Development
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36318-051203.
AN ORDINANCE adopting the annual Parking Fund Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Parking Fund in
the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
Parking Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
Revenues
Operating $ 2,576,984
Non-Operating 2,845,800
Total Revenues
Appropriations
Parking Coordination
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Church Avenue Surface Lot
Bullitt Avenue Surface Lot
Salem Avenue Surface Lot
$ 5,422,784
$ 49,785
150,300
244,401
121,945
333,500
225,740
104,576
11,231
39,352
8,105
Gainsboro Surface Lot
Norfolk Avenue Surface Lot
Williamson Road Surface Lot
Debt Service
Total Appropriations
18,859
19,857
29,970
4,065,163
$ 5,422,784
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003~04 Parking Fund
Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File ¢f42-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36319-051203 adopting the annual Market Building
Operations Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004, in the total amount of $329,043.00; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Scott L. Motley, Economic Development Specialist, Economic Development
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36319-051203.
AN ORDINANCE adopting the annual Market Building Operations Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2003, and
ending June 30, 2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Market Building
Operations Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004,
shall constitute a Market Building Operations Fund and that as much of the same as
may be necessary be, and the same is hereby appropriated to the following uses and
purposes, to-wit:
Revenues
Operating $ 329,043
Total Revenues $ 329,043
Appropriations
Operating
Total Appropriations
$ 329,O43
$ 329,043
2. That this ordinance shall be known and cited as the 2003-04 Market Building
Operations Fund Appropriation Ordinance; and
3. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF RO_..ANOKE
Office of the City Clerk
Mary F. Parke~, CMC
City Clerk
May 19, 2003
File #60-301
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36320-051203 adopting the annual Department of
Technology Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004, in the total amount of $5,517,185.00; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
· Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Roy M. Mentkow, Acting Director, Department of Technology
H:~Agenda.03~,May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36320-051203.
AN ORDINANCE adopting the annual Department of Technology Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2003, and
ending June 30, 2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Department of
Technology Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004,
shall constitute a Department of Technology Fund and that as much of the same as
may be necessary be, and the same is hereby appropriated to the following uses and
purposes, to-wit:
Revenues
Operating $ 4,954,133
Non-Operating 563,052
Total Revenues
Appropriations
Operating Expenses
Depreciation/Capital Outlay
Debt Service
Total Appropriations
$ 5,517,185
$ 4,814,600
541,338
161~247
. $ 5,517,185
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Department of
Technology Fund Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 19, 2003
File #60-361
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36321-051203 adopting the annual Fleet
Management Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2003, and ending June 30, 2004, in the total amount of $5,259,015.00; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Robed D. Frazier, Manager, Fleet Management
H:~Agenda,O3\May 121 2003 Budget Special Meeting correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36321-051203.
AN ORDINANCE adopting the annual Fleet Fund Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Fleet Fund in
the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
Fleet Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
Revenues
Operating
Non-Operating
Total Revenues
Appropriations
Operating Expenses
Debt Service
Depreciation/Capital Outlay
Total Appropriations
$ 4,691,494
567,521
$ 5,259~015
$ 3,149,338
557,522
1,552,155
$ 5,259,015
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Fleet Fund
Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-396
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36322-051203 adopting the annual Risk
Management Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1,2003, and ending June 30, 2004; and dispensing with the second reading by title
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Glenn A. Asher, Risk Management Officer
H:~Agenda,03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36322-051203.
AN ORDINANCE adopting the annual Risk Management Fund Appropriations of
the City of Roanoke for the fiscal year beginning July 1, 2003, and ending June 30,
2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Risk
Management Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004,
shall constitute a Risk Management Fund and that as much of the same as may be
necessary be, and the same is hereby appropriated to the following uses and purposes,
to-wit:
Revenues
Operating
Non-Operating
Total Revenues
Appropriations
Risk Management Administration
Risk Management - Other Expenses
Total Appropriations
$ 12,036,920
215,000
$ 12~251~920
$ 1,001,920
13,037,704
$ 14,039,624
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Risk
Management Fund Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36323~051203 adopting the annual School Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1,2003, and ending
June 30, 2004; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003; and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Cindy H. Lee, Clerk, Roanoke City School Board
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36323-051203.
AN ORDINANCE adopting the annual School Fund Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the School Fund in
the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
School Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
Revenues
Grants-in-Aid Commonwealth
State Sales Tax (ADM)
Grants-in-Aid Federal Government
Other School Revenue
Interest on Investments
Transfer from General Fund
Total Revenues
Instruction
Administrative Services
Attendance and Health Services
Transportation
Operation/Maintenance of Plant
$ 44,486,858
9,162,397
119,048
2,104,608
100,000
48,889,446
$104,862,357
$ 80,091,243
2,629,478
1,468,940
4,249,038
10,773,172
Facilities
Other Uses of Funds
Total Appropriations
School Grants
388,805
5,261,681
$104,862,357
Revenues
Title I
Even Start
Title I Delinquent
Comprehensive School Reform
Title V-A
Title II~A
Title III
Governor's School
Flow Through
Child Specialty Services
Juvenile Detention Home
Preschool Incentive
Special Education Jail Program
Special Education Capacity Building
Adult Basic Education
Apprenticeship
Perkins Act
Regional Adult Education Spec.
Regional Adult Literacy
GED Testing
Workplace Education
Regional Adult Basic Education
Adult Education in the Jail
Alternative Education
Drug Free Schools
Roanoke Adolescent Health Partnership
Grants Management
Homeless Grant
Schools Instructional Technology
Enhance Education Through Technology
$ 4,295,154
112,500
55,252
200,000
126,276
1,042,150
50,000
1,392,408
2,534,815
72,264
477,260
136,069
170,173
42,165
222,026
125,897
413,397
35,000
212,271
18,612
26,913
58,595
22,041
1,447,622
138,724
159,071
78,000
40,000
856,000
121,695
Total Revenues $ 14,682,350
Appropriations
Title I
Even Start
Title I Delinquent
Comprehensive School Reform
Title V-A
Title II-A
Title III
Governor's School
Flow Through
Child Specialty Services
Juvenile Detention Home
Preschool Incentive
Special Education Jail Program
Special Education Capacity Building
Adult Basic Education
Apprenticeship
Perkins Act
Regional Adult Education Spec.
Regional Adult Literacy
GED Testing
Workplace Education
Regional Adult Basic Education
Adult Education in the Jail
Alternative Education
Drug Free Schools
Roanoke Adolescent Health Partnership
Grants Management
Homeless Grant
Schools Instructional Technology
Enhance Education Through Technology
Total Appropriations
$ 4,295,154
112,500
55,252
200,000
126,276
1,042,150
50,000
1,392,408
2,534,815
72,264
477,260
136,069
170,173
42,165
222,026
125,897
413,397
35,000
212,271
18,612
26,913
58,595
22,041
1,447,622
138,724
159,071
78,000
40,000
856,000
121,695
$ 14,682,350
2. That this ordinance shall be known and cited as the 2003-04 School Fund
Appropriation Ordinance; and
3. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with,
ATTEST:
City Clerk.
CITY OF R?..ANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36324-051203 adopting the annual School Food
Services Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1,2003, and ending June 30, 2004; and dispensing with the second reading by title
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Sincerely, ~
Mary F. CMC
City Clerk
MFP:mh
Attachment
pc:
Cindy H. Lee, Clerk, Roanoke City School Board
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda,03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36324-051203.
AN ORDINANCE adopting the annual School Food Services Fund
Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2003, and
ending June 30, 2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the School Food
Services Fund in the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall
constitute a School Food Services Fund and that as much of the same as may be
necessary be, and the same is hereby appropriated to the following uses and purposes,
to-wit:
Revenues
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for ServiCes
Total Revenues
Appropriations
Food Services
Total Appropriations
$ 85,171
3,046,779
1~726,308
~ $ 4,858~258
$ 4~858,258
$ 4,858,258
2. That this ordinance shall be known and cited as the 2003-04 School Food
Services Fund Appropriation Ordinance; and
3. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36325-051203 adopting a podion of the annual
Grant Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1,2003, and ending June 30, 2004, in the total amount of $91,000.00; and dispensing
with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Frank E. Baratta, Budget Team Leader
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36325-051203.
AN ORDINANCE adopting the Grant Fund Appropriations of the City of Roanoke
for the fiscal year beginning July 1, 2003, and ending June 30, 2004; and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the Grant Fund in
the fiscal year beginning July 1, 2003, and ending June 30, 2004, shall constitute a
Grant Fund and that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes; to-wit:
Revenues
Virginia Juvenile Community Crime Control Act
Total Revenues
Appropriations
Enhanced Community Services - Court Services Unit
Total Appropriations
$ 91,000
$ 91,000
$ 91,000
$ 91~000
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That this ordinance shall be known and cited as the 2003-04 Grant Fund
Appropriation Ordinance; and
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-178-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36326-051203 authorizing the City Manager to
submit an approved Annual Update to the Consolidated Plan for FY 2003-2004 to the
United States Department of Housing and Urban Development (HUD) for final review and
approval, and authorizing execution of the appropriate documents for acceptance of such
funding.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc.'
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
HSAgenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGiNIA,
The 12th day of blay, 2003.
Iqo. 36326-051203.
A RESOLUTION authorizing the City Manager to submit an approved Annual
Update to the Consolidated Plan for FY 2003-2004 to the United States Department of
Housing and Urban Development (HUD) for final review and approval, and authorizing
execution of the appropriate documents for the acceptance of such funding.
WHEREAS, the United States Department of Housing and Urban Development
(HUD) requires that entitlement localities such as the City of Roanoke submit a 5-Year
Consolidated Plan, with Annual Updates, in order to receive Community Development Block
Grant (CDBG) funding, HOME Investment Partnership (HOME) funding, and Emergency
Shelter Grant (ESG) funding;
WHEREAS, the current 5-Year Consolidated Plan for the City of Roanoke will expire
on June 30, 2005;
WHEREAS, citizen input has been received and considered on three occasions:
November 14, 2002, March 27 and May 1, 2003, on the 5-Year Consolidated Plan; and
WHEREAS, the Plan must be approved by this Council and received by HUD by
May 15, 2003, to ensure timely receipt of new entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager, or the City Manager's designee, is hereby authorized, for and on behalf of the
City, to submit the approved 5-Year Consolidated Plan to HUD for review and approval, and
to execute the appropriate documents with HUD for receipt of such entitlement funds, said
documents to be approved as to form by the City Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE crrY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 8,53-2333
Fax: (540) 8,53-1138
CityWeb: www.roanokegov.com
May 12, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Approval of the 2003-2004
Consolidated Plan Annual
Update
Background:
In order to receive Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME), and Emergency Shelter Grant (ESG) funding, the U.S.
Department of Housing and Urban Development (HUD) requires that entitlement
localities, such as the City of Roanoke, submit a 5-year Consolidated Plan and Annual
Updates.
Considerations:
On April 7, City Council received a summary of the draft plan that was distributed to the
public on March 27, 2003. Then on April 21,2003, City Council received the proposed
2003-04 Annual Update as part of the Recommended Resource Allocation Plan. The
draft Annual Update was made available for public review and comment for the 30-day
period that began April 3 and ended May 2, 2003. Opportunities for citizen input were
provided at three public hearings held November 14, 2002, March 27, and May 1,2003.
To ensure that the City's HUD fiscal year begins on July 1,2003, HUD must receive the
Annual Update on May 15, 2003.
The funding for FY 2003-04 would be available from the following sources:
New 2003-04 HUD Entitlements
Estimated 2003-04 Program Income
Estimated Prior Year Excess Program Income
Estimated Prior Year Carry-over
Total HUD Funds
$ 3,043,716
615,051
355,512
14,358
$ 4,028,637
The Honorable Mayor and Members of Council
May 12, 2003
Page 2
It is estimated that the $4.0 million in HUD funds indicated above will leverage as much
as an additional $1.9 million in other public and private funding. Thus, the total
investment in the activities included in Annual Update will be approximately $5.9 million.
Recommended Action:
Authorize the City Manager to submit the 2003-04 Consolidated Plan Annual Update, as
abstracted in the attached summary, to HUD for review and approval.
Respectfully submitted,
City Manager
DLB:vt
Attachment
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A Hall, Director of Finance
Frank E. Baratta, Budget Team Leader
CM03-00069
2003.2004 HUD Funding Recommendations
=unding by Category: C~.murhty Development Activities $~2,,765,336
Econ~lopment Activities ~ 724,857
Services Activities I7_7,000
~nning and Other Activities 120,000
Breakout; Total 03-04 Funding for"Southeast... By Design" and related $1,902,915
Funding by Project: I T 1
Project Name A~ency ICurrent Requested ]For 03-04
Apple Ridge Summer Camp and Reading Program Apple Ridge Farm 126,000 17,420 17,420
Daycare Services Initiative Management and Budget 0 15,000 15,000
Demolition Housing & Neighborhood Svcs 90,000 90,000 90,000
Emergency Assistance Fund Social Services 55,000 35,000 35,000
Empowering Individuals w/Disabilities Blue Ridge Independent Living Center 65,000 43,550 43,550
Fair Housing Activities Housing & Neighborhood Svcs 25,000 10,000 t 0,000
:amily Services & Pathways Program Presbyterian Community Center 50,000 50,000 50,000
:amily Streogthethng 3hild Health Investment Partnership 26,816 17r699 17,699
:DETC Business Training Initiative :ifth District Employment & Training Cons. 25,000 40,000 16,750
,~ateways to Homeownership 4ousrhg & Neighborhood Svcs 0 ¢01,771 401,771
4elping Elderly Live Pleasantly Total Action Against Povedy 100,000 75,250
Hotel Roanoke 108 Loan Payment Finance Dept. 552,021 554,507 554,507
Housing Strategy Development Housing & Neighborhood Svcs 0 50,000 50,000
Independent Housing for Special Needs Housing & Neighborhood Svcs -~00,000 _~00,000
Individual Development Accounts Program Total Action Against Poverty 33,442 53,442
Mandated Historic Review Services Management and Budget 7,500 5,000 5,000
Mini & Neighborhood Development Grants Roanoke Neighborhood Parbqership 55,000 50,000 50,000
Planning Assistance for Target Neighborhoods Housing & Neighborhood Svcs 50,000 40,000 40,000
Presby, Community Center Exterior Renovations Presbyterian Community Center 50,000 50,000
RAM House Roanoke Area Ministries 15,000 16,840 16,840
RAM House Improvements Roanoke Area Ministries 0 100,000 20,000
Rebuilding Neighborhoods Rebuilding Together- Roanoke 0 25,000 25,000
Resource Mothers Health Department 32,237 30,000 20,000
Rke Valley Interfaith Hospitality Network Rke Valley Intedaith Hospitality Network 11,000 9,900 9,900
Small Business Development Center Roanoke Regional Chamber of Commerce 105,000 70,350 70,350
Southeast... By Design, Year Two Housing & Neighborhood Svcs, et al. t,499,594 1,742,265 1,742,265
Southeast Health Care Transportation =resbyterian Community Center 12,000 18,000 18,000
Summer Camp Scholarships 3oys & Girls Club 0 25,200 25,200
transition Program ,'Vest End Ctr 27,000 17,886 17,886
transitional Living Center total Action Against Poverb/ 25,000 30,000 20,000
rRUST House TRUST 25,000 53,000 50,260
Washington Park Housing Enhancement Rke Redev. and Housing Authority 485,000 200,000 _~00,000
YMCA 21 st Century Loaming Center YMCA Family Center Branch 25,000 37,215 16,750
YMCA Magic Place at Hurt Park & Momingside YMCA of Roanoke Valley 39,611 32,297 32,297
YWCA Youth Club YWCA 25,000 16,750 16,750
Totals ~3,488,779 $4,877,533 $4,028,637
Fundinq Available
FUNDING SUMMARY
Fiscal Year 2003-2004
(All funds estimated and subject to change)
CDBG
2003-2004 Entitlement Grant
2003-2004 Program Income (a)
2002-2003 Carry-Over
2002-2003 Excess Program Income
Subtotal - CDBG Funds Available
$2,207,000
590,051
0
296,770
$3,093,821
HOME
2003-2004 Entitlement Grant
2002-2003 Program Income (a)
2002-2003 Carry-over
2002-2003 Excess Program Income
Subtotal - HOME Funds Available
$759,716
25,000
14,358
58,742
$857,816
ESG:
2003-2004 ESG Entitlement Grant
$77,000
Total 2003-2004 CDBG, HOME and ESG Funds Available
Total 2003-2004 CDBG, HOME and ESG Funds
Recommended for Allocation
$4,028,637
Balance of Funds Available
$0
(a)
Estimated Program Income:
CDBG:
Hotel Roanoke
RRHA Rental Rehab Loans
Other RRHA Projects
Homeowner Loans/Atlantic Mortgage
Other Income Sources
$500,000
25,000
15,000
15,000
35,051
$590,051
HOME: RRHA Projects $25,000
DRAFT ANNUAL UPDATE - PROJECT SUMMARIES
Apple Ridqe Summer Camp and Reading Adventure Pm.qram - (Apple Ridge Farms, Inc.)
Provide summer camp and follow-up program to youth, ages 6-16, from Roanoke City
public housing communities focusing on increasing environmental awareness and social
growth. (Funding Recommended: $17,420)
CET Pre-Employment Training - (TAP This Valley Works) Provide soft skills training to
Iow/mod residents of the entire city, some of whom are from the Southeast quadrant and
all of whom are Iow/mod income and are unemployed, underemployed, or experiencing
difficulty finding and/or keeping employment that pays a living wage. (Funding
Recommended: None)
Daycare Services Initiative - (Management and Budget) Funds to conduct an assessment
of service needs throughout the community, including taking an inventory of existing day
care facilities and programs offered. (Funding Recommended: $15,000)
Demolition - (Housing and Neighborhood Services) To demolish, or, where appropriate,
assist the rehabilitation of, vacant, condemned buildings that are in an advanced state of
deterioration and in danger of collapse or failure, or for which rehabilitation is not feasible,
and whose owners have failed to abate the unsafe conditions as ordered under the Virginia
Building Maintenance Code. (Funding Recommended: $90,000)
Emerqency Assistance Fund - (Social Services) To provide immediate assistance to Iow-
moderate City residents to prevent emergencies such as evictions and termination of utility
services. Individuals and families served through this program are at risk of losing their
housing and family stability. (Funding Recommended: $35,000)
Empowerinq Individuals With Disabilities - (Blue Ridge Independent Living Center) Funding
to enhance the independence of individuals with disabilities by home rehabilitation or
modifications and to purchase devices or aids needed for daily living. (Funding
Recommended: $43,550)
Fair Housinq Activities - (Housing and Neighborhood Services) Funds to be used by the
City, including funds made available for Fair Housing Board activities, to implement actions
associated with removing impediments to fair housing identified in the 2001 fair housing
study. (Funding Recommended: $10,000)
Family Services and Pathways Proqram - (Presbyterian Community Center) Provide for an
after-school tutoring and homework assistance program for Southeast school children,
counseling for children and adults, and educational opportunities for parents. Additionally
provides transportation assistance (bus passes) for participating families. (Funding
Recommended: $50,000)
Family Strengthening - (Child Health Investment Partnership of Roanoke Valley) Provide
funds for one team comprised of a nurse and family case manager in conducting home
visits to work with parents on issues such as housing, nutrition, pregnancy prevention,
education, self-esteem building, employment and parenting skills. (Funding
Recommended: $17,699)
FDETC Business Traininq Initiative - (Fifth District Employment and Training Consortium)
Provide job placement services for Iow to moderate income job seekers and work with local
businesses to assist them in identifying the occupational skills needed by employees to
effectively perform their jobs. Job placement services include skill assessments, pre-
employment training and job retention skills training. (Funding Recommended: $16,750)
Gateways to Homeownership - (Housing and Neighborhood Services) Funding to promote
homeownership in the City through two components: the Mortgage Assistance Program,
which provides partial grants to eligible homebuyers for downpayment and closing costs,
and the Revolving Fund for Property Acquisition, for the City to acquire or to assist for-profit
and nonprofit entities to acquire property for the development of affordable housing.
(Funding Recommended: $401,771)
Girl Scouts in Public Housinq Communities - (Girl Scouts of Virginia Skyline Council)
Provide a Girl Scout program for girls living in iow-income housing communities.
Objectives include activities held in community room at housing community, values-based,
informal educational Girl Scout program, developing strong leadership and decision-
making skills, developing self-potential, values, and contributing to society. (Funding
Recommended: None)
Helping Elderly Live Pleasantly - (Total Action Against Poverty) Funding to provide grants
for limited emergency repairs to the owner-occupied homes of eligible elderly and/or
disabled individuals. Assistance is to be used in areas of the City other than those in the
vicinity of the "Southeast By Design" project area. (Funding Recommended: $67,000)
Hotel Roanoke 108 Loan Payment - (Finance Department) To pay principal and interest for
the Hotel Roanoke Section 108 Loan of $6,000,000, which assisted the renovation of the
Hotel Roanoke and created 368 jobs, of which 216 were filled by Iow- or moderate-income
persons. (Funding Recommended: $554,507)
Housing Strateqy Development - (Housing and Neighborhood Services) Funds to assist
the preparation of a City-wide strategy to guide future affordable and other housing
development. (Funding Recommended: $50,000)
Independent Housinq for Special Needs - (Housing & Neighborhood Services) Funding
associated with constructing or converting a suitable property to rental units to be occupied
by Iow- and moderate-income individuals who have sustained brain injuries. (Funding
Recommended: $200,000)
Individual Development Accounts Program - (Total Action Against Poverty) Provide funds
to help lower-income Roanoke City residents become homeowners by offering intensive
budget counseling, financial literacy training, free electronic tax filing assistance,
homeownership counseling and education. (Funding Recommended: $33,442)
Mandated Historic Review Services - (Management and Budget) Funds for reviews of
HUD-assisted rehabilitation projects to ensure compliance with Secretary of Interior
Standards. (Funding Recommended: $5,000)
Mini and Neighborhood Development Grants ~ (Roanoke Neighborhood Partnership) To
provide for competitive grants for CDBG-eligible member organizations for neighborhood
projects. Mini-Grants support projects up to $2,500 and require a 20% match from
selected organizations. Neighborhood Development Grants support projects from $2,500
to $10,000, but do not require match. (Funding Recommended: $50,000)
Northwest Building Proposal - (Boys & Girls Clubs of Roanoke Valley) Funds to assist the
construction of a youth center in the Horton Park area. The facility would house after-
school and other youth services for the surrounding neighborhoods. (Funding
Recommended: None)
Planning Assistance for Target Neiqhborhoods - (Housing and Neighborhood Services)
Funds to be used by the City, directly, through consultants or by other means, to
determine the needs and appropriate strategies and/or projects that will guide future
development in one or more neighborhoods targeted by City Council for concentrated,
HUD-assisted revitalization efforts. (Funding Recommended: $40,000)
Presbyterian Community Center Exterior Renovations - (Presbyterian Community Center)
Funds to enhance the exterior appearance of this nonresidential structure, located at the
eastern gateway of the Southeast By Design project area. (Funding Recommended:
$50,000)
RAM House - (Roanoke Area Ministries) Provides a comprehensive day shelter and a hot
noon meal 365 days a year for the homeless and those at risk. They provide
assessments, individual job search and follow up, refer participants to appropriate training
or service agencies, and offer emergency assistance and referral services. Funding
requested is for maintenance and operational expenses related to the shelter. (Funding
Recommended: $16,840)
RAM House Improvements - (Roanoke Area Ministries) Funds for rehabilitation of this
homeless day shelter and service facility, including improvements for handicap accessibility
needs. This is the first of five yearly $20,000 installments, for a total of $100,000 in
assistance. (Funding Recommended: $20,000)
Rebuilding Neiqhborhoods- (Rebuilding Together- Roanoke) Funds for limited repairs to
housing owned and occupied by Iow- and moderate-income families. These funds will
expand the number of units that may be assisted by this agency during its Spring 2004
activities. (Funding Recommended: $25,000)
Resource Mothers - (Health Department) Provide counseling and supportive services to
clients to increase the percentage of satisfactory birth outcomes of babies born to clients in
the program and to aim to reduce the 32% repeat pregnancy rate among teens in the City
to the current program level of less than 5%. (Funding Recommended: $20,000)
Roanoke Valley Interfaith Hospitality Network - (Roanoke Valley Interfaith Hospitality
Network) Through a network of congregations, shelter and meals are offered to families
without homes for up to sixty days. During their stay, guests are able to seek housing and
employment and save for rent, security deposits and utility deposits. Funding requested
will provide direct client services for assistance with client housing, transportation, and
discretionary costs and also for operational expenses related to the program. (Funding
Recommended: $9,900)
Small Business Development Center - (Roanoke Regional Chamber of Commerce)
Continued funding for staffing and other operational costs associated with economic
development activities that facilitate creation and expansion of employment opportunities in
poverty areas within the City and for Iow- and moderate-income City residents. (Funding
Recommended: $70,350)
Southeast... By Desiqn, Year Two - (Housing and Neighborhood Services, et al.) To
continue revitalization in the Bullitt-Jamison corridor and vicinity. Funds will support a
combination of activities, which may include housing, infrastructure, commercial facade
and other improvements. (Funding Recommended: $1,742,265)
Southeast Health Care Transportation Assistance. - (Presbyterian Community Center) In
cooperation with the Southeast Healthcare Commission, Presbyterian Community Center
will provide contracted healthcare transportation for residents of Southeast to the Kuumba
Community Health and Wellness Center located in the Northwest quadrant to ensure
access to appropriate medical care. (Funding recommended: $18,000)
Summer Camp Scholarships - (Boys & Girls Club) Provide summer camp scholarships for
youth from disadvantaged circumstances in order for them to attend the Boys & Girls Clubs
of Roanoke Valley. Objective is to provide a safe, structured environment for in-need
youth, ages 5-12, for 10 hours/day, 5 days/week during non-school months of June-August
through camp scholarships. (Funding Recommended: $25,200)
Transition Proqram - (West End Center) Provide a transition program for teenage students
to help them transition smoothly and successfully from high school and West End Center to
college, vocational training or employment. (Funding Recommended: $17,886)
Transitional Livinq Center - (Total Action Against Poverty) Combines long-term supportive
housing and comprehensive case management services to enable homeless individuals
and families to become self-sufficient. Funding requested is for maintenance expenses
related to the shelter. (Funding Recommended: $20,000)
TRUST House - (TRUST) Provides emergency and transitional shelter beds, for up to 90
days, case management, food, and transportation for clients. Funding requested is for
maintenance and operational expenses related to the shelter, and also for essential
services (drug screening, food, client development). (Funding Recommended: $30,260)
Twelfth Street and Syracuse Ave. Proiect - (Habitat for Humanity in the Roanoke Valley)
Funding for infrastructure associated with the development of affordable housing on this
Habitat-owned parcel. (Funding Recommended: None)
Washinclton Park Housinq Enhancement - (Roanoke Redevelopment and Housing
Authority) The fifth installment toward fulfilling a total commitment of $900,000 in housing
assistance funding associated with the HOPE VI grant received by the RRHA. Funds will
assist construction of new homes or the rehabilitation of substandard homes, including
owner-occupied units, in the Washington Park area. (Funding Recommended: $200,000)
YMCA 21st Century Learninq Center - (YMCA Family Center Branch) Provide a five-day a
week after school program and summer camp for at-risk teens ages 11-14. Purpose is to
help underachievers become classroom achievers. (Funding Recommended: $16,750)
YMCA Magic Place at Hurt Park and Morninqside Elementary Schooln - (YMCA of
Roanoke Valley) Provide an after school program at the Hurt Park elementary school for
at-risk children who live in the Hurt Park and surrounding housing community and at the
Morningside Elementary School for children living in Southeast Roanoke. (Funding
Recommended: $32,297)
YWCA Youth Club - (YWCA of Roanoke Valley) To provide activities for youth, ages 10 to
15, to assist them in avoiding behaviors that put them at risk. Activities will focus on self-
esteem, abstinence, education, socialization, leadership, career development, substance
abuse education and related development. (Funding Recommended: $16,750)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-217
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36327-051203 endorsing an update to the City's
Five-Year Capital Improvement Program for Fiscal Years 2004-2008, submitted by the City
Manager, pursuant to a communication under date of May 12, 2003.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of lqay, 2003.
Iqo. 36327-051203.
A RESOLUTION endorsing the update to the Capital Improvement Program
submitted by the City Manager by letter of May 12, 2003.
WHEREAS, by letter of May 12, 2003, and the attachments to such letter, the City
Manager and Director of Finance have presented an update to the City's 5-Year Capital
Improvement Program for Fiscal Years 2004-2008, in the recommended Resource Allocation
Plan totaling $323,433.304. Additions for Fiscal Year 2004 consist of funding for
Municipal North Renovation in the amount of $2,000,000, for Public Works Service Center-
Phase II Improvements in the amount of $1,000,000, and for Storm Water Management -
Phase I in the amount of $11,000,000, for the Church Avenue West Parking Garage in the
amount of $7,200,000, for the Roanoke Centre for Industry and Technology- Phase V in the
amount of $1,750,000, for the Roanoke R/ver Flood Reduction Project in the amount of
$4,521,169, and for the Roanoke Centre for Research and Technology - Phase II in the
amount of $9,105,000, totaling $36, 576, 169, which represents an investment in the future of
Roanoke and offers the City the opportunity to significantly improve its facilities and
physical resources while strengthening the City's economic base;
WHEREAS, the Program will require additional funding totaling $36, 576,169 and the
funding recommendation proposed is affordable and consistent with previous discussions by
City Council and actions taken by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the
City's Capital Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager and Director of
Finance for a certain update to the 5-year Capital Improvement Program for the City of
Roanoke for Fiscal Years 2004-2008, and the related funding recommendations, as set out in
the letter of the City Manager, dated May 12, 2003, and the attachments to such report.
ATTEST:
City Clerk.
H:~M EAS LrRESXR-CIPUPDATE2004.2008
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-217
Stephanie M. Moon
Deputy City Clerk
Sheita N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36328-051203 amending and reordaining certain
sections of the 2003-04 Capital Projects Fund Appropriations, providing for appropriation
of funds in connection with an update to the City's Five-Year Capital Improvement Program
for Fiscal Years 2004-2008; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.O3\May 12, 2003 Budget Special Meeting correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36328-051203.
AN ORDINANCE to amend and reordain certain sections of the 2003-2004
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2003-2004 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 8,576,083
Fire/EMS Facility Improvements Program (1) .......................................... 1,280,120
Streets and Bridges $27,600,007
Bridge Maintenance (2) ........................................................................... 1,605,430
Storm Drains $ 3,716,105
NPDES Phase 2 (3) ................................................................................. 459,274
Traffic Engineering
Traffic Calming Initiatives (4) ...................................................................
Traffic Signal Systems (5) ........................................................................
$ 5,931,178
381,870
475,548
Revenue
Non-Operating $ 981,102
Transfer from General Fund (6) ............................................................... 981,102
1) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Appropriated from
General Revenue
4) Appropriated from
General Revenue
(008-530-9678-9003) $ 341,280
(008-052-9549-9003) 150,000
(008-530-9736-9003) 199,274
(008-530-9799-9003) 145,000
5) Appropriated from
General Revenue
6) Transfer from
General Fund
(008-530-9800-9003) $ 145,548
(008-110-1234-1037) 981,102
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 12,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Background:
Capital Improvement Program
Update for FY 2004-2008
The Capital Improvement Program (CIP) for Fiscal Years 2004-2008 is a plan
recommended for approval by City Council for capital expenditures to be incurred over
the next five years in order to address the priority long-term capital needs of Roanoke.
The CIP reflects the current status of projects which have previously been approved
and funded by City Council plus seven new recommended projects, and is a revision to
the Fiscal Years 2003-2007 Capital Improvement Program approved by City Council on
May 13, 2002.
Considerations:
On April 21, 2003, City Council received the proposed Capital Improvement Program for
Fiscal Years 2004-2008 as part of the Recommended Resource Allocation Plan. The
Capital Improvement Program Summary Section in this document summarizes projects
and shows additional funding required.
The Capital Improvement Program for Fiscal Years 2004-2008 is comprised of capital
projects with an estimated cost of project completion totaling $323,433,304. Seven new
projects are included in this total that require additional funding of $36,576,169:
The Honorable Mayor and Members of Council
May 12, 2003
Page 2 of 3
Municipal North Renovation - FY2005 $2,000,000
Renovation of the 57,000 square foot facility to accommodate new tenants after the
relocation of the Department of Social Services to the Civic Mall facility on Williamson
Road - to be cash funded in FY 2005.
Public Works Service Center - Phase II - FY 2005 $1,000,000
Next phase of improvements at this 24 year-old facility to include the reconfiguration of
existing interior space within the main building to accommodate administrative office
space needs and improve efficiency, and the reconfiguration and reassignment of space
on the site to accommodate parking and storage needs for vehicles, equipment, and
material - to be cash funded in FY 2005.
Stormwater Management Program - Phase I - FY 2005 $11,000,000
First phase of work to begin addressing over $50 million in storm drainage projects
throughout the City - to be funded from an $11 million bond issue in FY 2005. A new
stormwater management fee will be recommended to provide adequate revenues to
repay the debt.
Church Avenue West Parking Garage - FY 2006 $7,200,000
Construction of a 500-space facility in the Church Avenue corridor extending from 3rd
Street to 7th Street to be funded from a $7.2 million bond issue in FY 2006. While
Century Station Parking Garage bonds will be refunded in FY 2004 to provide $360,000
in annual funding for the project, a general increase in parking rates system-wide will
also be needed to repay the debt.
Roanoke Center for Industry and Technology - Phase V - FY 2006 $1,750,000
Grading and roadway construction costs to open site "E" for future development - to be
cash funded in FY 2006.
Roanoke River Flood Reduction Project - FY 2007 $4,521,169
Additional local funding projected to be needed for this $64 million project based on
current Corps of Engineers project cost estimates - to be funded from a $4.5 million
bond issue in FY 2007.
Riverside Centre for Research and Technology - Phase II - FY 2007 $9,105,000
Next phase of property acquisition to facilitate continued development of this project in
the South Jefferson Redevelopment Area - to be funded from a $5.4 million bond issue
in FY 2007 and proceeds from the sale of property in the project area.
Several actions are required of Council to continue implementation of the CIP at this
time.
The Honorable Mayor and Members of Council
May 12, 2003
Page 3 of 3
Recommended Action:
Approve the following new capital projects recommended in this CIP update, requiring
additional funding of $36,576,169:
Municipal North Renovation
Public Works Service Center - Phase II
$ 2,000,000
$ 1,000,000
Stormwater Management Program - Phase I
Church Avenue West Parking Garage
Roanoke Center for Industry and Technology - Phase V
Roanoke River Flood Reduction Project
Riverside Center for Research and Technology- Phase II
$11,000,000
$ 7,200,000
$ 1,750,000
$ 4,521,169
$ 9,105,000
Appropriate $981,102 included in the FY 2003-04 Transfers to Capital Projects
Account (001-250-9310-9508) to the respective capital project accounts established
by the Director of Finance for the following projects:
$150,000 to Capital Project Account (008-052-9549) for Bridge Maintenance
$341,280 to Capital Project Account (008-530-9678) for Fire/EMS Facility
Improvements Program
$199,274 to Capital Project Account (008-530-9736) for NPDES Phase II -
Stormwater Management
$145,548 to Capital Project Account (008-530-9800) for Traffic Signals
$145,000 to Capital Project Account (008-530-9799) for Traffic Calming
Initiatives
DLB:afs
C:
Respectfully submitted,
Darlene L. Burcham
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM03-00072
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 19, 2003
File #60-184-429
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36329-051203 providing for certain supplemental
benefits under the City of Roanoke Pension Plan to certain members of such Plan and
certain of their surviving spouses, effective July 1,2003; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
special meeting which was held on Monday, May 12, 2003, and is in full force and effect
upon its passage.
MFP.'mh
Mary F. Parker, CMC
City Clerk
Attachment
pc:
William M. Dowd, Actuary, Palmer and Cay Consulting Group, 9020 Stony Point
Parkway, Suite 200, Richmond, Virginia 23235
David C. Key, Chair, Board of Trustees, City of Roanoke Pension Plan, 3012 Spring
Road, S. W., Roanoke, Virginia 24015
Clarence R. Martin, President, Roanoke City Retirees Association, 155 Huntington
Boulevard, N. E., Roanoke, Virginia 24012
H:L~.genda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
Jesse A. Hall
May19,2003
Page 2
pc:
John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority,1020
Hollins Road, N. E., Roanoke, Virginia 24012
Richard Kelley, Assistant Superintendent of Operations, Roanoke City Schools, 40
Douglass Avenue, N. W., Roanoke, Virginia 24012
Jacqueline Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation
Drive, N. W., Roanoke, Virginia 24012-1148
Mark Williams, General Counsel, Roanoke Regional Airport, 5202 Aviation Drive,
N. W., Roanoke, Virginia 24012-1148
Alan R. Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498
Coyner Springs Road, N. E., Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
Kenneth S. Cronin, Director, Human Resources
Andrea F. Trent, Retirement Administrator
H:~Agenda.03\May 12, 2003 Budget Special Meeting correspondence.wpd
1N THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 12th day of May, 2003.
No. 36329-051203.
AN ORDINANCE providing for certain supplemental benefits under the City of
Roanoke Pension Plan to certain members of such Plan and certain of their surviving
spouses; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The retirement allowance payable on account of certain members of the City of
Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1,
2002, shall effective July 1, 2003, be increased by one and four tenths percent (1.4%) of
itself, not including any incentive payments made under the Voluntary Retirement Incentive
Program established by Ordinance No. 30473~41591, adopted April 15, 1991, and not
including any Retirement Supplement, as provided for in §22.2-61, Retirement Supplement,
of the Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), calculated
as of July 1, 2003.
2. The increase in benefits provided for in Paragraph 1 of this ordinance shall
apply to the following categories of persons entitled to receive benefits under the City of
Roanoke Pension Plan only:
a. Any member of the Employees' Supplemental Retirement System
(hereinafter "ESRS") or of the Employees' Retirement System
(hereinafter "ERS") retired under §22.2-43, Normal Service Retirement.
or under {}22.2-47, Retirement and Service Retirement Allowance
Generally, respectively, of the City Code.
Any member of ESRS or ERS retired under {}22.2-50,
Nonoccupational Disability Retirement Allowance, of the City Code; or
Co
Any member of ESRS or ERS retired under {}22.2-51, Occupational
Disability Retirement Allowance, of the City Code; or
Any member of the ESRS retired under {}22.2-44, Early Service
Retirement Allowance, or {}22.2-45, Vested Allowance, or any member
of ERS retired under {}22.2-48, Early Service Retirement Allowance, or
{}22.2-49, Vested Allowance., of the City Code; or
Any surviving spouse ora member, provided such surviving spouse is
entitled to benefits under Article IX, Payment of Benefits, of Chapter
22.2, Pensions and Retirement, of the City Code, and further provided
that the deceased member through whom the surviving spouse is
entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b.,
2.c., or 2.d. of this ordinance; or
Any member retired under {}22.2-75, Pensions for Members of Police
and Fire Departments as of December 31, 1945, of Chapter 22.2,
Pensions and Retirement, of the City Code, or the surviving spouse of
any such member.
3. This ordinance shall be in full force and effect on July I, 2003.
4. Pursuant to the provisions of Section 12 of the Roanoke City Charter, the
second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W
Noel C. Taylor Municipal Building, Room 456
Roanoke. Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyait
May 8, 2003
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
This is to request that Council convene in a Closed Meeting to discuss the performance
of a Council-Appointed Officer, pursuant to Section 2.2--3711 (A)(10), Code of Virginia
(1950), as amended.
With best regards, I am
CNH:sm
Sincerely,
C. Nelson Harris, Chair
Personnel Committee
N:\cksml\Council. O3\City Manager's Performance Evaluation Letter.wpd
MO TION ,4 ND CER TIFIC,4 TION
WITH RESPECT TO
CLOSED MEETING
FORM OF MOTION:
I move, with respect to any Closed Meeting just concluded, that each member
of City Council in attendance certify to the best of his or her I~owledge that (I) only
public business matters lawfully exempted from open meeting req~uirements under the
Virginia Freedom of Information Act and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened were heard,
discussed or considered by the members of Council in attendance.
The forgoing motion shall be made in open session at the conclusion of
each Closed Meeting.
2. Roll call vote included in Council's minutes is required.
Any member who believes there was a departure from the requirements
of subdivisions (1) and (2) of the motion shall state ~ the
substance of the departure that, in his or her judgement, has taken place.
The statement shall be recorded in the minutes of City Council