HomeMy WebLinkAboutCouncil Actions 06-02-03BESTPITCH
36352-060203
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 2, 20O3
9:00 A.M.
CITY COUNCIL CH~4MBER
AGENDA
1. Call to Order--Roll Call.
(Council Members Dowe, Wyatt and
Vice-Mayor Harris were absent.)
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
File #110-132
Approved (4-0)
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as
amended.
File #80-132
Approved (4-0)
AT 9:05 A.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS TO BE IMMEDIATELY RECONVENED IN ROOM 159.
COUNCIL WORK SESSION
JUNE 2, 2003
9:00 A.M.
ROOM 159
AGENDA
(Vice-Mayor Harris was absent.)
Items listed on the 2:00 p.m. Council docket requiring discussion/
clarification; and additions/deletions to the 2:00 p.m. docket. (25 minutes)
Topics for discussion by the Mayor and Members of Council. (15 minutes)
Briefings by City Staff:
· Fair Housing Ordinance (15 minutes)
· Zoning Update (20 minutes)
· City Market Handbook and Ordinance (15 minutes)
· Refinancing Section 108 Loan (5 minutes)
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED AT 2:00 P.M. IN THE COUNCIL CHAMBER.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 2, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
.4 GENDA
Call to Order--Roll Call. (Vice-Mayor Harris was absent.)
The Invocation was delivered by Father Dean Nastos, Pastor, Holy
Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, June 5, 2003, at
7:00 p.m., and Saturday, June 7, 2003, at 4:00 p.m. Council meetings are now
being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROV1DES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM~
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Request of the Southeast Rural Community Assistance Project, Inc., to present
an award to the City of Roanoke for providing safe drinking water to City
residents. Mary Terry, Executive Director, Spokesperson.
File #80-468
The Mayor presented an Honorable Mention Award for Excellence in
Architecture in design of the Railside Linear Park from the AIA Blue
Ridge, American Institute of Architects, which he received on behalf of the
City of Roanoke on May 22, 2003.
File #80-392
The Mayor advised that a Shining Star Award was presented to
Ms. Sharon McGhee, 911 Dispatcher, on May 28, 2003, in recognition of
her assistance to resuscitate a child in a potential drowning incident.
File #80
e
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
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Minutes of the regular meetings of Council held on Monday,
December 4, 2000; Monday, April 21, 2003; the Leadership Summit held on
Friday, April 1 I, 2003; and the City Council Personnel Committee held on
Monday, April 21, 2003.
RECOMMENDED ACTION: Dispense with the reading of the minutes, and
approve as recorded.
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A communication from the City Manager requesting that Council
schedule a public heating for Monday, June 16, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to proposed conveyance of
property rights and encroachments into public right-of-way on Hamilton
Terrace, S. E.
RECOMMENDED ACTION: Concur in the request.
File #2-28-166
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A communication from the City Manager requesting that Council
schedule a public heating for Monday, June 16, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of Lutheran Nursing Homes
of Virginia, LLC, for tax exempt status of real property located at 3837
Brandon Avenue, S. W.
RECOMMENDED ACTION: Concur in the request.
File #79
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A communication from the City Manager requesting that Council
schedule a public heating for Monday, June 16, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of Virginia Lutheran
Homes - Brandon Oaks, LLC, for tax exempt status of real property located at
3840 and 3930 Brandon Avenue, S. W.
RECOMMENDED ACTION: Concur in the request.
File #79
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A communication from the City Manager requesting that Council
schedule a public heating for Monday, June 16, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of the Presbyterian
Community Center, Inc., and PCC Land Company, LLC, for tax exempt status
of certain real property.
RECOMMENDED ACTION: Concur in the request.
File #79
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A communication from the City Manager requesting that Council
schedule a public heating for Monday, June 16, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of the Blue Ridge Small
Business Development Center, Inc., d/b/a the New Century Venture Center for
tax exempt status of real property located at 1354 Eighth Street, S. W.
RECOMMENDED ACTION: Concur in the request.
File//79
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Qualification of Beverly T. Fitzpatrick, Jr., as a Member of the Council
of the City of Roanoke, Virginia, to fill the unexpired term of William H.
Carder, resigned, ending June 30, 2004.
RECOMMENDED ACTION: Receive and file.
File #15-110-132
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
A communication from Council Member William D. Bestpitch
recommending reconstitutionofthe Roanoke Neighborhood Partnership
Steering Committee as the Roanoke Neighborhood Advocates.
The resolution was tabled to provide time for input by the
President's Council (Council Member Bestpitch and Mayor Smith
voted no).
File #110-488
A joint communication from Council Members William D. Bestpitch
and M. Rupert Cutler recommending that Council support rail
alternatives to complement planned improvements to I-81.
Adopted Resolution No. 36352-060203. (6-0)
File #77-533
7
A communication from the Honorable Arthur B. Crush, III, Clerk of
Circuit Court, recommending acceptance of a Virginia Circuit Court
Records Preservation Program grant from the Library of Virginia, in the
amount of $17,162.00; and a communication from the City Manager
concumng in the recommendation.
Adopted Budget Ordinance No. 36353-060203 and Resolution No.
36354-060203. (6-0)
File #60-214-236
A communication from the Honorable Arthur B. Crush, III, Clerk of
Circuit Court, recommending acceptance of funds from the
Compensation Board Technology Trust Fund; and a communication
from the City Manager concurring in the recommendation.
Adopted Budget Ordinance No. 36355-060203 and Resolution No.
36356-060203. (6-0)
File #60-108-214
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Transfer of $322,482.00 from the Roanoke Arts Commission
Agency Funding Advisory Committee, in connection with
2003-04 agency funding requests and allocations.
Adopted Budget Ordinance No. 36357-060203. (6-0)
File #60-110-230
Acceptance of Land and Water Conservation funds for
development of the Brown-Robertson Neighborhood Park, in the
amount of $81,000.00.
Adopted Budget Ordinance No. 36358-060203 and Resolution
No. 36359-060203. (6-0)
File #60-67-468
o
Revision to the City Code in connection with regulation of the
use and operation of security alarm systems operated by alarm
companies.
Adopted Ordinance No. 36360-060203. (6-0)
File #5-24
4. Revision to the City Code in connection with false fire alarms.
Adopted Ordinance No. 36361-060203. (6-0)
File #24-70
5. Appropriation of additional monies for human services.
Adopted Budget Ordinance No. 36362-060203. (6-0)
File #60-72
Approval of the 2003-04 Fiscal Year Annual Operating Budget
for the Hotel Roanoke Conference Center Commission.
Adopted Budget Ordinance No. 36363-060203 and Resolution
No. 36364-060203. (6-0)
File #60-247
Appropriation of Regional Disability Services Board grant
funding to continue staffsupport of the administration of the Fifth
District Regional Disability Services Board.
Adopted Budget Ordinance No. 36365-060203 and Resolution
No. 36366-060203. (6-0)
File #60-72-236
Execution of a lease agreement for 28,375 square feet of property,
identified as Official Tax No. 3070320, in connection with the
Stadium-Amphitheatre.
Adopted Ordinance No. 36367-060203. (5-1, Mayor Smith
voted no.)
File #122-373
Approval of issuance of up to $50 million in Industrial
Development Authority refinancing bonds for Carilion Health
Systems for various construction projects.
Adopted Resolution No. 36368-060203. (6-0)
File #53-207-221
DIRECTOR OF FiNANCE:
Financial report for the month of April 2003.
Received and filed.
File #1-10
Authorization for refunding Series 1994 and 1999 General
Obligation Bonds.
Adopted Resolution No. 36369-060203. (5-0, Council Member
Dowe abstained from voting.)
File #53-247
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
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9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance establishing compensation for the City Manager, City
Attorney, Director of Finance, Municipal Auditor and City Clerk for the
fiscal year beginning July 1, 2003.
Adopted Ordinance No. 36370-060203. (6-0)
File #1-38-60-83-104-280
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Cutler referred to an article in the June 2, 2003
edition of The Roanoke Times, "Task Force aims to send cleaner
water to Carvins Cove", which describes the partnership between
the City of Roanoke and Director of Utilities, Mike McEvoy, and the
Western Virginia Land Trust. He advised that the Western Virginia
Land Trust works with land owners on Catawba Creek and Tinker
Creek, where waters flow into the Carvins Cove Reservoir, to obtain
conservation easements on the creeks, to move cattle out of the
creeks and to protect the water supply from agricultural and
suburban run-off through voluntary donation, or sale of
conservation easements, or development rights along the watershed
above Carvins Cove. He expressed appreciation to Mr. McEvoy and
to the Executive Director of the Western Virginia Land Trust for
this innovative way to protect water quality upstream.
File #2-28-68-417-468
Council Member Fitzpatrick called attention to a Police Officer who
was directing traffic at the intersection of Tazewell Avenue and 13th
Street, S. E., on Sunday, June 1, 2003, and asked that the officer be
commended for the manner in which she directed traffic.
File #5-20-80
Council Member Fitzpatrick requested a report by the City
Manager on the City's signage policy; i.e.: using utility poles for
display of signage.
File #24-330
I1
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Robert Gravely, 3360 Hershberger Road, N. W., referred to
photographs of various sections of northwest Roanoke and expressed
concern that the City of Roanoke is 40 years behind schedule in
maintenance. He stated that the railroad must work with the people and
for the people to make rail transportation affordable; affordable housing
should be provided for Roanoke's citizens; the pay scale for City
employees should be upgraded and not based on a percentage increase;
more jobs should be created for Roanoke's residents with wages that make
it affordable to live in Roanoke; business and entertainment ventures must
be successful in order to attract more people to the area; more programs
should be created for youth leading to gainful employment in the Roanoke
Valley; and laws should be enforced that work with the people and for the
people.
File #60-66-184-304-317-450-533
12. CITY MANAGER COMMENTS: NONE.
At 3:30 p.m., the meeting was declared in recess for two Closed Sessions.
CERTIFICATION OF CLOSED SESSION. (6-0)
Ms. Louise F. Kegley was appointed as member of the Mill Mountain
Advisory Committee, for a one year term commencing July 1, 2003 and
ending June 30, 2004.
File #67-110
Vickie L. Price was appointed as the City Manager's designee to the Fifth
District Employment and Training Consortium.
File #110-246
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RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W.. ROOM 452
ROANOKE, VIRGINIA 2401 I-I 594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 2,2003
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Ralph K. Smith
Mayor
RKS:sm
N:lcksml~Agenda.03\Closed Session on Vacancies wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
?.15 CHURCH AVENUE, S.W. ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 2,2003
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
p K. Smith
Mayor
RKS:sm
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2,2003
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Mary Terry, Executive Director of
Southeast Rural Community Assistance Project, Inc., in which she will be
presenting an award to City Council in appreciation of all the work that has been
done to provide safe drinking water to the city's residents at the regular meeting
of City Council on Monday, June 2, 2003.
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Darlene L. Burcham
City Manager
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REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
December 4, 2000
12:15 p.m.
Th, e Council of the City of Roanoke met in regular session on Monday,
Decembe~r 4, 2000, at 12:15 p.m., the regular meeting hour, in the Emergency
Operatior~s Center Conference Room, Room 159, Noel C. Taylor Municipal Building,
215 C~hurcI~ Avenue, S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Regular Meetinc~s, Code of the City of Roanoke
(1979), as amended.
CITY COUNCIL MEMBERS PRESENT: C. Nelson Harris, W. Alvin Hudson, Jr.,
William White, Sr., William D. Bestpitch, William H. Carder and Mayor Ralph K.
Smith ........................................................................................................... 6.
CITY COUNCIL MEMBERS ABSENT: Linda F. Wyatt ................................. 1.
ROANOKE CITY SCHOOL BOARD MEMBERS PRESENT: Charles W. Day,
Marsha W. Ellison, Sherman P. Lea, Ruth C. Willson and Chairperson Melinda J.
Payne ........................................................................................................... 5.
ROANOKE CITY SCHOOL BOARD MEMBERS ABSENT: Gloria P. Manns and
Brian J. Wishneff- .......................................................................................... 2.
LEGISLATORS PRESENT: Senator John S. Edwards, Delegate A. Victor
Thomas and Delegate Clifton A. Woodrum, III.
OTHERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager; James D. Ritchie, Deputy City Manager; William M. Hackworth, City
Attorney; Jesse A. Hall, Deputy Director of Finance; Mary F. Parker, City Clerk;
Willard N. Claytor, Director, Real Estate Valuation; Robert H. Bird, Municipal Auditor;
George C. Snead, Jr., Assistant City Manager for Community Development; Chris L.
Slone, Public Information Officer; Representing the Roanoke City Public Schools:
Dr. E. Wayne Harris, Superintendent; Richard E. Kelley, Assistant Superintendent for
Operations; and Cindy R. Lee, Clerk of the Board.
OTHERS PRESENT: Clara Crouch, Legislative Aid to Delegate Woodrum;
Brian Shepherd, Legislative Aid to Delegate Thomas; and Thomas A. Dick, Roanoke
City Legislative Liaison.
Sherman P. Lea, Vice-Chair, Roanoke City School Board, presented highlights
of the Schools 2000-02 Legislative Program:
Legislative Outcomes
State Lottery Funds
State Incentive Funds
Preschool classes
SOL Remediation and In-Service
Teacher Salary Improvement
Maintenance of Local Control
Roanoke City Outcomes
Increased Teacher Salaries
Enhanced Principal Recruitment
Small Class Size
Increased Teaching Positions
Additional Preschool Classes
Renovation and Improvements to Middle and Elementary Schools
State Funding Incentives
$10.8 million for incentive programs received during the past four
years.
Construction funds used for debt service payment, which have
increased by $2.25 million in the past five years.
Le,qislative Priorities
Improve State Funding
Provide Recruitment Incentives
Maintain Local Governance
Support Non-Punitive Consequences
Address Student Safety and Discipline
Enhance Capital Outlay
Funding Priorities
Teacher Salaries - $6.35 million
School Staffing Ratios - $1.5 million
Preschool Programs. $275,000.00
Truancy Programs - $350,000.00
Alternative Education - $1.1 million
School Resource Officers - $255,000.00
School Security Equipment - $10.00 per pupil
Recruitment Incentives - scholarships, internships, financial
incentives
Standard Of Quality Funding Shortfalls
Roanoke's actual average teacher salary is $5,800.00 more than the
State Standard of Quality average;
Class size ratios State standard 25 to one versus Roanoke City's 18
to one; and
Support costs based on prevailing statewide costs not actual local
costs, i.e.: school nurses 12.5 full-time employees in Roanoke City,
but the State only pays for 3.5 full-time employees;
Legislative Outcomes
Standard of Quality recognizes actual cost to locality for average
teacher salary;
Standard of Quality support costs based on more realistic costs of
urban school districts;
State share improved for preschool, alternative education, truancy,
school safety personnel and equipment;
State developed and funded recruitment incentives;
State support of technology operating and replacement cost; and
State established trust fund for capital outlay needs.
3
Thomas A. Dick, Legislative Liaison for the City of Roanoke, reviewed past
achievement efforts of the City's representatives to the General Assembly during the
year 2000 Session:
The Meals Tax Legislation kept the City from losing approximately
$800,000.00 annually by avoiding certain elements of a definitional
change from a preceding year;
Legislation affecting emergency communication services was intended
to bring the 911 service calls to some of the rural areas;
The 599 funding was restored in 1999 and has continued at an
appropriate level that generates approximately $4 million each year for
the City;
The Roanoke Higher Education Center needed an additional $1 million
which was included in the Governor's proposed budget last year; and
The TransDominion Express, rail service from Bristol to Richmond and
to Washington, D. C. through Roanoke, received over $9 million in new
capital funding.
Funding was restored for numerous cultural organizations, at approximately
$3 million in fiscal year 2001.
Mr. Dick highlighted the following major elements of the City's 2001
Legislative Program:
Legislative Priorities of the City
City Charter Revisions in order to update the Charter and to modernize
powers of the City; the City Charter has not been comprehensively
updated since 1952;
Education Funding - Roanoke City is spending $25 million more than
is "required" to meet the State Standards of Quality (SOQ's); the State
should fully fund the cost of education as needed to meet the SOQs
and to provide a permanent funding source for school capital
construction;
4
Redevelopment Initiatives - Roanoke City opposes efforts, such as
House Bill 1145, continued from the 2000 Session, to limit
redevelopment initiatives of housing authorities by placing certain time
restrictions on properties to be acquired within redevelopment areas;
the City also opposes further restrictions on the eminent domain
powers of State and local governments;
Aircraft Taxation and Incentives- Roanoke City supports tax incentives
that would provide encouragement for aircraft to be located at Virginia
airports; the State Code should be amended to reduce the States tax on
the sale of aircraft in the Commonwealth; any resulting reduction in
revenues should be replaced with State general fund dollars;
Blight Remedy - Weed and Grass Removal Notice - Roanoke City
requests an amendment to the State Code to require only one notice
during the growing season prior to entering a property to cut weeds
and grass and placing a lien on the property;
Support for Virginia First Cities Coalition - as a member of the Virginia
First Cities, a group of 13 of the State's older cities, Roanoke City
supports the broad legislative objectives of the Coalition, including:
Return of a percentage of the State income tax to local
governments using a formula based upon wage location,
residence and a uniform base amount, with wage location
as the primary factor;
Return funding responsibility to the State for the following
services: jails, sheriff, health, social services, courts,
CSA, mass transit and Constitutional Officers;
Correct disparities in the composite index to more
accurately reflect local ability to fund education; and
Increase State support for the physical revitalization of
older cities through better allocation of resources and
development of an urban policy.
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First Cities Legislative Initiatives - Roanoke City supports legislation to:
Update the Enterprise Zone authorization beyond the
current sunset date, give priority for new zone creation to
urban areas with revitalization needs and raise the cap on
tax credits for rehabilitation from $125,000.00 to
$250,000.00;
Provide funding ($10 million each)
revitalization zones and for the Urban
Redevelopment Fund;
for housing
Public-Private
Create a JLARC study for the local fiscal impact of
financing the State court system;
Support increased urban transportation funding that
would correct inequities in the urban street maintenance
formula and amend the mass transit funding formula to
reflect the same percentage of State funding as highways.
Mr. Dick expressed appreciation to Senator Edwards and to Delegates Thomas
and Woodrum and to their respective staffs for their assistance.
Senator Edwards advised that there is fiscal distress on localities, not just
cities but counties as well throughout the Commonwealth of Virginia; and urged the
City to continue to work with the Virginia First Cities Coalition to deal with the
matter. He noted that the General Assembly is moving forward with rail passenger
transportation; a truck to train study is ongoing and will require Federal, State and
private investment to upgrade the railroad track from Bristol to Winchester. With
regard to education, he stated that the General Assembly should work on salaries
for teachers, increase its support for the SOQ formulas and support teacher salaries
which would help relieve some of the stress on localities. He further stated that one
way to relieve the stress is for the State to take more responsibility regarding
education, because education is one of the largest portions of the budget for any
locality.
Senator Edwards commended the City on its continuing efforts to push for a
trust fund for a permanent revenue stream for localities to bond against in order to
build schools, which is something that legislators have been working on for the last
several years. He noted that the lottery amendment was passed last fall by the
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citizens to dedicate all lottery funds to public education, and the next step is to have
all lottery funds dedicated to a trust fund to go back to localities under the formula,
so that localities will have a permanent revenue stream to borrow against.
Delegate Thomas advised that there are several issues that need to be
addressed by the General Assembly, and expressed concern with regard to the car
tax which is 47 per cent of the State's budget for the second year. He complimented
the City on the proposed legislative program and stated that the items would be
addressed if the funds are there; and some issues will need to be addressed even
if funding is not available, such as education. He stated that interest should be
focused on higher education, since emphasis has been placed on education for
K -12 for the past ten years. He expressed appreciation to Mr. Dick for keeping
legislators informed on issues that affect the City of Roanoke, and encouraged him
to continue to notify legislators on those issues that could be detrimental to the City
of Roanoke and its citizens.
Delegate Woodrum advised that he has received the City's Charter revisions,
pre-filed a bill with regard to weed and grass removal, and he will ask Delegate
Thomas or Senator Edwards to co-sponsor the bill. He further advised that
legislators are aware of the needs of the school system and the General Assembly
over the past five sessions has made an effort to send money back to the City of
Roanoke. He called attention to the pupil/teacher ratio, particularly Kindergarten
through third grade, and congratulated the City and its school system on an
admirable, unbelievable job. He encouraged the City and the school system to
contact him whenever he might be of assistance.
At 1:35 p.m., the Mayor declared the meeting in recess, to be reconvened at
2:00 p.m., in the Governor's School Lecture Hall, Patrick Henry High School Campus,
2102 Grandin Road, S. W., City of Roanoke, Virginia.
At 2:00 p.m., the Council Meeting reconvened in the Governor's School
Conference Room at Patrick Henry High School with the following Council Members
in attendance, Mayor Smith presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr.,
(Linda F. Wyatt arrived at 2:10 p.m., during the Closed Session), William D.
Bestpitch, William H. Carder, C. Nelson Harris and Mayor Ralph K. Smith ............... 7.
ABSENT: None ....................................................................................... -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager, William M. Hackworth, City Attorney, Jesse A. Hall, Deputy
Director of Finance; and Mary F. Parker, City Clerk.
CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
Mr. Harris moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris and Mayor
Smith ............................................................................................................ 6.
(Council Member Wyatt had not arrived when the vote was recorded.)
NAYS: None ......................................................................................... 0.
ECONOMIC DEVELOPMENT-COUNCIL: A report of the City Manager
requesting that Council convene in a Closed Meeting to discuss a matter with regard
to a prospective business where no previous announcement of interest of the
business in locating its facility in the City has been made, pursuant to Section 2.1.
344 (A)(5), Code of Virginia (1950), as amended, was before the body.
Mr. Harris moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss a matter with regard to a prospective
business where no previous announcement of interest of the business in locating
its facility in the City has been made, pursuant to Section 2.1-344 (A)(5), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Bestpitch and
adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris and Mayor
Smith .......................................................................................................... -6.
(Council Member Wyatt had not arrived when the vote was recorded.)
NAYS: None ........................................................................................ 0.
8
At 2:05 p.m., the Mayor declared the meeting in recess for two closed
sessions.
At 2:50 p.m., the meeting reconvened in the Governor's School Lecture Hall,
with Mayor Smith presiding, and all Members of the Council in attendance, with the
exception of Council Member Wyatt.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Carder
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. 7.
NAYS: None ......................................................................................... 0.
At 2:50 p.m., the Mayor declared the meeting in recess to be reconvened at
3:00 p.m., in the Governor's School Lecture Hall.
At 3:00 p.m., on Monday, December 4, 2000, the regular meeting of City
Council reconvened in the Governor's School Lecture Hall, Patrick Henry High
School Campus, 2102 Grandin Road, S. W., City of Roanoke, Virginia, with the
following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr., Linda F.
Wyatt, William D. Bestpitch, William H. Carder, C. Nelson Harris and Mayor Ralph K.
Smith ............................................................................................................... 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Deputy
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Allie
McNider, Minister to Students, First Baptist Church.
9
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS:
PROCLAMATIONS: The Mayor presented a Proclamation declaring Monday,
December 4, 2000, as Kristel Michelle Jenkins Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to one request for a Closed Meeting to
discuss vacancies on various authorities, boards, commissions and committees
appointed by Council.
COMMITTEES.COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss vacancies on
various authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded by Mr. Carder
and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. -7.
NAYS: None ........................................................................................... -0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-CABLE TELEVISION-
WATER RESOURCES-STREET AND ALLEYS: A report of the Water Resources
Committee recommending that a public hearing be advertised and, lacking any
comments to the contrary, execution of a document to grant an easement across
City-owned property located at 5th Street and Luck Avenue, S. W., to Cox
Communications, Inc., to install, operate and maintain a concrete pad and
electronics cabinet, was before Council.
10
Mr. Harris moved that Council concur in the request to advertise a public
hearing. The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. -7.
NAYS: None ........................................................................................... -0.
SEWERS AND STORM DRAINS-CITY PROPERTY-UTILITIES-SCHOOLS-WATER
RESOURCES: A report of the Water Resources Committee recommending that a
public hearing by advertised and, lacking any comments to the contrary, execution
of a document to grant a 15-foot easement across City-owned property to Verizon
for installation of underground facilities to upgrade telephone service to Lincoln
Terrace Elementary School, was before Council.
Mr. Harris moved that Council concur in the request to schedule a public
hearing. The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. -7.
NAYS: None ........................................................................................... -0.
LICENSES-WATER RESOURCES-STREETS AND ALLEYS: A report of the
Water Resources Committee recommending that a public hearing be advertised and,
lacking any comments to the contrary, execution of a document to grant a revocable
license to property owners at 1313 Peters Creek Road, N. W., to allow construction
of a parking area encroaching approximately 25 feet into the right-of-way of Peters
Creek Road, N. W., was before Council.
Mr. Harris moved that Council concur in the request to schedule a public
hearing. The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. -7.
NAYS: None ........................................................................................... 0.
11
LEASES-WATER RESOURCES: A report of the Water Resources Committee
recommending that a public hearing by advertised and, lacking any comments to the
contrary, execution of a document to lease property located in the Back Creek area
in Roanoke County, identified as Official Tax No. 089.00-03-36.00-0000 for
agricultural purposes to Ms. Sandra Rouse, for a term of five years, was before
Council.
Mr. Harris moved that Council concur in the request to schedule a public
hearing. The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... 7.
NAYS: None .......................................................................................... -0.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: A
communication from Mark C. McConnel, Chair, Roanoke Arts Commission, advising
of the resignation of Sherlie Doherty as a member of the Roanoke Arts Commission,
was before Council.
Mr. Harris moved that the communication be received and filed, and that the
resignation be accepted. The motion was seconded by Mr. Carder and adopted by
the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... 7.
NAYS: None ........................................................................................... -0.
POLICE DEPARTMENT-TRAFFIC-YOUTH-ROANOKE ARTS COMMISSION-
FIFTH PLANNING DISTRICT COMMISSION: The following reports of qualification
were before Council:
Charles R. Brown and William F. Clark for terms ending June 30, 2001;
Christine Proffitt and Robert R. Young for terms ending June 30, 2002;
and
12
Ronald L. Wade and Mrs. Clovis Rogers for terms ending June 30, 2003,
as members of the Towing Advisory Board;
F. B. Webster Day as a member of the Youth Services Citizen Board for
a term ending May 31, 2003;
Charles E. Jordan and Kathleen W. Lunsford as members of the
Roanoke Arts Commission for terms ending June 30, 2003; and
William D. Bestpitch as a member of the Roanoke Valley Area
Metropolitan Planning Organization to fill the unexpired term of
Evelyn S. Lander, resigned, ending September 24, 2002.
Mr. Harris moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
YOUTH-TRUST: Colleen Carroll, representing the Roanoke Valley Trouble
Center (TRUST), presented remarks in connection with services provided by
(TRUST) which has been in existence for approximately 30 years. She advised that
the TRUST shelter recently provided emergency service for the homeless and has
opened a second shelter; TRUST is collaborating with the City's Homeless
Assistance Team which is housed in its facility; and TRUST also works with
individuals from detox units to reestablish themselves in their efforts to become
successful citizens.
Ms. Carroll expressed appreciation to the volunteers and persons in the
community for their support and assistance.
Without objection by Council, the Mayor advised that the remarks of Ms.
Carroll would be received and filed.
13
ANNUAL REPORTS-DOWNTOWN ROANOKE, INCORPORATED: Maryellen F.
Goodlatte, Chair, Downtown Roanoke, Inc. (DRI), advised that for over 40 years,
Downtown Roanoke Inc., has seen many changes, both in downtown Roanoke and
in its own focus; DRI was originally created as a downtown merchants association;
it became a partner with the City, downtown businesses and business leaders in the
late 1970's; and with the citizen.based planning of Design '79 and an investment by
the City, a new vision for downtown Roanoke began to emerge.
Ms. Goodlatte further advised that DRI is pleased with its role in the
development of the Higher Education Center, the GOB South Apartments, and the
Passenger Station Regional Visitor's Center; and in addition to long range planning,
safety and cleanliness in the downtown area has been an important component of
DRl's agenda during the past year.
In summary, Ms. Goodiatte advised of the commitment of DRI to downtown
Roanoke, and expressed appreciation to the Council and to the City Administration
for its continued support.
Without objection by Council, the Mayor advised that the remarks of Ms.
Goodlatte would be received and filed.
PETITIONS AND COMMUNICATIONS:
PARKS AND RECREATION-ARMORY/STADiUM-SCHOOLS: Council Member
Harris advised that the Council and the community has studied and discussed
Victory Stadium for many years, and Council needs to move toward a resolution
regarding the future of Victory Stadium; whereupon, he read the following joint
communication:
"Dear Mayor and Members of Council:
Given that City Council at its planning retreat in July placed making a
decision about Victory Stadium as a short-term top priority, we wish to
include this letter under 'Petitions and Communications' section of the
City Council agenda for Monday, December 4. We recommend that
Council take the following actions:
Request that the City administration bring forward a
recommendation regarding Victory Stadium based upon
Council discussions and various studies and design
14
options presented by numerous studies conducted over
recent years. If this cannot occur at the meeting on
December 4, we request that a recommendation be
submitted to Council in no more than 30 days.
As a part of any recommendation or subsequent action,
we respectfully request that a process for public input and
participation be developed whereby the design of a
stadium/civic facility might be refined in detail to meet the
athletic and civic needs of the community. Specifically,
we recommend that Roanoke's high school athletic
community be considered a primary stakeholder in such
a process.
Recommend setting aside an additional $300,000.00 in
next fiscal year's budget to expand the City's capacity to
adequately service anticipated financing of a stadium/civic
facility. In keeping with proper practice, we request that
this matter be referred to 2001-02 budget study.
Given that the City's high school football teams will play at
least an additional season at Victory Stadium, we request
that the City administration bring forward a report
regarding turf management and maintenance issues
related to the quality of the playing field. The desire is to
have a field that is well-prepared for athletic play.
If you have any questions or need clarification regarding the above
matters, please do not hesitate to call us. Otherwise, we ask for your
consideration of our communication.
Respectfully,
SIC. Nelson Harris
S/William "Bill" Carder
Vice-Mayor Carder reviewed the chronology of events in connection with
renovation of Victory Stadium:
In 1996, the City completed a feasibility study for the renovation of
Victory Stadium under various scenarios, the minimum basic scenario
was $6,500,000.00, which would merely bring the Stadium into ADA
compliance. The basic overall renovation cost is $14,625,000.00, not
including the track;
15
In June, 1999, another analysis was presented offering a lower playing
field with a raised berm for flood protection, but with no dollar amount.
The Parks and Recreation Master Plan, and a Council-Appointed
Committee recommended that the Stadium be raised and a new facility
be constructed.
In September, 1999, variations to the study returned the berm stadium
to the existing site.
In April, 2000, another analysis of the Stadium recommended that
Victory Stadium be demolished and a duel facility be built on property
located across Orange Avenue, N. W.
In August, 2000, a completed analysis was received, being a renovation
of Victory Stadium, at $17,793,000.00.
Mr. Carder advised that renovation cost for Victory Stadium would be
approximately $18 million; City Council also studied, over a period of one to two
months in a series of closed meetings, not only the above mentioned option but other
options, viz: tearing down half of Victory Stadium to build an amphitheater and
keeping a portion of Victory Stadium, which was roughly $16 million; and the other
option is to demolish the existing stadium and build a new facility in the amount of
$17 million. Mr. Carder stated that the cost to maintain the Stadium is about
$250,000.00 a year, and if the Stadium is renovated for a one dimensional use, a cost
would be attached to the facility.
Mr. Harris moved that the requests as set forth in the joint communication be
approved by Council. The motion was seconded by Mr. Carder.
Council Member White agreed with the four points outlined in the joint
communication, but advised that he did not think it would be appropriate for the City
Manager to make a recommendation today. He stated that his interpretation of
previous meetings was that the City Manager would report to Council with a
recommendation on the various options, i.e., a new stadium, or renovations to the
Stadium; and the City Manager should be given the opportunity to report back to
Council at public meeting.
Council Member Bestpitch advised that Council should hear citizen comments,
receive the recommendation of the City Manager, and thereafter proceed with plans
for Victory Stadium.
16
Mr. W. G. Ammen, 4938 Greenlee Road, S. W., urged Council to renovate
Victory Stadium instead of constructing a new Stadium with an amphitheater.
Mr. Stuart Barbour, 727 Riverland Road, S. E., spoke in support of renovating
Victory Stadium, and suggested that the purpose of its use should be prompted in
order to increase public awareness.
Ms. Estelle McCadden, 2138 Mercer Avenue, N. W., spoke in support of
renovating Victory Stadium, and urged Council to not consider building a smaller
stadium.
Mr. Anthony Exposito, 1110 Deaton Road, S. E., advised that Victory Stadium
has always been a part of his life; and the facility has been used for concerts that
were successful. He urged Council to consider renovating the Stadium due to its
many attributes.
Mr. Francher Turner, 3218 Avenham Avenue, S. W., spoke in support of
renovating Victory Stadium.
Mr. Jim Fields, 17 Ridgefield Road, Hardy, Virginia, spoke in support of
renovating Victory Stadium, and presented a small donation toward repairs at the
Stadium; whereupon, the Mayor advised that the donation be forwarded to the City
Manager for appropriate handling.
Mr. Scott Shackelford, 2929 Wycliffe Avenue, S. W., advised that the track is
one of the City's most underrated recreational facilities; however, there is a need for
an upgraded track for use by high school track teams. He stated that there is also
a need for the present track, or a similar track, that would be available to the public
at large.
Mr. Ron Cronise, 4001 Lake Drive, S. W., advised that as a representative of the
Patrick Henry Booster Club, he supports the recommendations outlined in the joint
communication from Vice-Mayor Carder and Council Member Harris, and urged
Council to consider the needs of the children and to provide a quality facility for
sporting events.
Mr. Zack Leonard, 1302 Brighton Road, S. W., spoke in support of renovating
Victory Stadium, and that the facility not be replaced with a smaller stadium.
Mr. David K. Lisk, 909 Carrington Avenue, S. W., advised that Victory Stadium
can be a success if the facility is properly utilized.
17
Mr. W. J. Blane, 1917 Langdon Road, S. W., advised that the cost of renovating
Victory Stadium is primarily cosmetic in nature, and urged that the stadium be
renovated.
Mr. Jeff Johnson, 1044 Jeanette Avenue, Vinton, Virginia, suggested that the
City consider the benefit of an all weather track, not only for athletes to train and
compete on, but to host track meets as well.
Mr. Raymond Kesler, 3540 Hartland Road, S. W., suggested that Council
Members offer their opinions, request another cost estimate by City staff, and include
citizens in the decision making process.
Mr. Burch Sweeney, 3605 Heritage Road, S. W., encouraged Council to support
the recommendations as set forth in the joint communication from Vice-Mayor Carder
and Council Member Harris.
Mr. George Miller, 3349 Kershaw Road, N. W., advised that student athletes
should have an opportunity to participate in sporting events at facilities that are
considerably in better condition than Victory Stadium. He encouraged the City to use
Victory Stadium for parking through the use of a shuttle bus system.
Mr. Rudy Dillard, 4132 Guernsey Lane, N. W., representing all middle school
and high school track athletes who currently practice on asphalt, advised that the
City needs an all weather track, whether it be a new facility or a renovated facility.
Mr. Stuart Rivercomb, 2408 Stanley Avenue, S. E., spoke in support of
renovating Victory Stadium, and encouraged public input prior to finalizing any
decision.
The Reverend Thomas Pleasant, 1526 Grayson Avenue, N.W., spoke in support
of renovating Victory Stadium. He advised that if renovated, Victory Stadium could
be one of the nicest facilities in this part of the United States.
Following discussion of the matter, the motion was adopted, and the City
Manager was requested to submit a recommendation regarding Victory Stadium at
the regular meeting of Council on Monday, December 18, 2000, at 3:00 p.m., with a
schedule for public participation/input.
18
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
PURCHASE/SALE OF PROPERTY-HOUSING AUTHORITY-GRANTS-HABITAT
FOR HUMANITY: The City Manager submitted a written report advising that
historically, the Blue Ridge Housing Development Corporation (BRHDC) has received
Community Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) funds from the City of Roanoke to develop affordable housing; the original
agreement for BRHDC "Loudon-Melrose Community Rebuilding" project was
executed on November 2, 1998, and provided $175,000.00 in CDBG and HOME funds;
and Amendment No. 1 to the agreement executed July 1, 1999, increased CDBG and
HOME funds by $66,500.00.
It was further advised that funding for additional housing units was authorized
by Council, pursuant to Resolution No. 34798-050900, which approved submission
of the City's 2000-05 Consolidated Plan to the U. S. Department of Housing and Urban
Development; and 2000-01 CDBG funds were accepted by Council, pursuant to
Ordinance No. 34880-061900 and Resolution No. 34881-061900, and 2000-01 HOME
funds were accepted by Council, pursuant to Ordinance No. 34882-061900 and
Resolution No. 34883-061900.
It was stated that in order for BRHDC to provide affordable housing
development activities approved in the Consolidated Plan, authorization by Council
is needed to execute an amendment to the "Loudon-Melrose Community Rebuilding"
agreement; and a total of $85,920.00 in CDBG and HOME funds will be added to the
agreement, of which $77,920.00 will be used for land acquisition and construction,
with the remaining $8,000.00 to be used for BRHDC operating costs.
The City Manager recommended that Council authorize execution of
Amendment No. 2 to the "Loudon Melrose Community Rebuilding" Agreement with
Blue Ridge Housing Development Corporation, to be approved as to form by the City
Attorney.
Mr. Harris offered the following resolution:
19
(#35155-120400) A RESOLUTION authorizing execution of Amendment No. 2
to a Subgrant Agreement between the City and the Blue Ridge Housing Development
Corporation, dated November 2, 1998, for funding to conduct additional affordable
housing development projects in the City.
(For full text of Resolution, see Resolution Book No. 64, page 35.)
Mr. Harris moved the adoption of Resolution No. 35155-120400. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS: None ............................................................................................ -0.
VIRGINIA MUNICIPAL LEAGUE-BUDGET-UTILITIES: The City Manager
submitted a written report advising that Roanoke has historically joined with other
cities, towns and counties that are served by American Electric Power (AEP) to
negotiate, as a block unit, through the Virginia Municipal League (VML) and Virginia
Association of Counties (VACO); local governments have benefitted over the past 25
years from working jointly in procuring electric service; since 1993, local
governments in the AEP service area collectively have saved $13.7 million over the
rates AEP otherwise proposed charging; working collectively promises to be
meaningful and advantageous as electric customers move toward "customer
choice"; government electric rates have been established through contract
negotiations since 1974; current contract rates for purchasing electricity for schools,
pumping (water and sewage) and general government were recently approved from
July 1,2000, through June 30, 2002; and local governments should begin to prepare
for the next contract period by exploring all possible options for purchasing
electricity in a restructured electric industry which will have the potential for higher
electric rates.
It was further advised that the VML/VACO Electrical Rate Steering Committee
met on October 6, 2000, to discuss various activities that should be acted upon prior
to expiration of the AEP Agreement on June 30, 2002; while it is difficult to estimate
the amount of legal and consulting assistance that will be needed over the next few
years, the Steering Committee believes that it may cost as much as $500,000.00;
accordingly, because of the urgent need to begin on this important project, the
Steering Committee voted to seek assessments totaling $200,000.00 immediately
from each local government and authority in the AEP service area and further
2O
increments of $200,000.00 on July 1, 2001, and $100,000.00 on July 1, 2002, with the
latter two amounts to be adjusted upward or downward in the future if warranted; and
VML has received an assessment for legal and consulting assistance, in the amount
of $35,442.00 reflecting the City's proportionate share of the initial $200,000.00.
The City Manager recommended that Council authorize payment of $35,442.00
to the VML EPR Fund as the City's pro rata share of expenses for legal and
consulting assistance, and transfer $35,442.00 from General Fund Contingency,
Account No. 001-300-9410-2199, to Purchasing Fees for Professional Services,
Account No. 001-440-1237-2010.
Mr. Hudson offered the following emergency budget ordinance:
(#35156-120400) AN ORDINANCE to amend and reordain certain sections of
the 2000-01 General Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 36.)
Mr. Hudson moved the adoption of Ordinance No. 35156-120400. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ................................................................................................ 7.
NAYS: None ............................................................................................ -0.
BUDGET-GRANTS-POLICE DEPARTMENT-TRAFFIC: The City Manager
submitted a written report advising that the Virginia Department of Motor Vehicles
(DMV) is the administering agency for pass through funds provided by the United
States Department of Transportation for highway safety projects in Virginia; DMV
offers said funds in the form of grants to successful applicants for activities which
improve highway safety in Virginia; on September 29, 2000, DMV awarded funds in
the amount of $15,000.00 to the Roanoke City Police Department to conduct selective
enforcement activities that target Driving Under the Influence, speeding, and motor
vehicle occupant safety; and in the past four years, the program has funded 1,823
extra/overtime hours of police patrol, accounting for 1,113 traffic charges and 79
arrests for DUI.
21
It was further advised that there is a statistically proven proportional
correlation between levels of motor vehicle law enforcement and traffic accidents in
the City of Roanoke; historically, speed and alcohol are factors in approximately 17
per cent of motor vehicle accidents in the City; and the program allows officers to
concentrate on alcohol impaired drivers and speeders when such violations are
most likely to occur -- times when the motoring public is most at risk.
The City Manager recommended that Council appropriate $15,000.00 to grant
fund accounts to be established by the Director of Finance in the following amounts:
Police Overtime $13,934.00
FICA $ 1,066.00
$15,000.00
Increase revenue estimates in an account to be established by the
Director of Finance.
Mr. White offered the following emergency budget ordinance:
(#35157-120400) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 37.)
Mr. White moved the adoption of Ordinance No. 35157-120400. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
Mr. White offered the following resolution:
(#35158-120400) A RESOLUTION authorizing acceptance of a certain Highway
Safety Grant from the Virginia Department of Motor Vehicles, sponsored by the
United States Department of Transportation, and authorizing execution of any
required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 64, page 38.)
22
Mr. White moved the adoption of Resolution No. 35158-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
a nd Mayor Smith ................................................................................................ 7.
NAYS: None ............................................................................................ -0.
BUDGET-FIRE DEPARTMENT-HUMAN DEVELOPMENT: The City Manager
submitted a written report advising that the "Get Alarmed, Virginia!" grant which was
created in 1988 by the Virginia Department of Fire Programs and the Virginia
Department of Health, is a statewide program designed to assist in lowering fire
deaths in the Commonwealth of Virginia via identification of at-risk homes,
installation of smoke detectors, and delivery of public fire and life safety education;
administered at the State level, the program is implemented at the local level by local
fire departments; and each year, localities are identified by the State and selected for
program implementation based on a number of criteria, i.e.: the community's
economy, housing, number of elderly citizens and children under five years of age,
the community's overall fire history, and the jurisdiction's ability to deliver the
program.
It was further advised that the award consists of a one-year, part-time staff
position, supplies, and 2,500 smoke detectors which are valued at $22.00 each; the
grant has been awarded valued at $74,510.00, with no matching funds from the City;
the Fire-EMS Department has received 2,500 smoke detectors valued at $55,000.00;
and the remainder of grant funds is $19,510.00, with a balance of $19,510.00 as
follows:
Personal Services - Salaries and FICA
Project Supplies
$18,000.00
$ 1,510.00
The City Manager recommended that Council accept the "Get Alarmed,
Virginia!" grant from the Virginia Department of Fire Programs and the Virginia
Department of Health, valued at $74,510.00, and authorize the Director of Finance to
establish revenue estimates and appropriation accounts for procurement of
materials, equipment and personal services costs for installation.
Mr. Harris offered the following emergency budget ordinance:
(#35159-120400) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 39.)
23
Mr. Harris moved the adoption of Ordinance NO. 35159-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS: None .......................................................................................... 0.
Mr. Harris offered the following resolution:
(#35160-120400) A RESOLUTION accepting and expressing appreciation for
the monetary grant from the Virginia Department of Fire Programs and the Virginia
Department of Health.
(For full text of Resolution, see Resolution Book No. 64, page 40.)
Mr. Harris moved the adoption of Resolution No. 35160-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS: None ............................................................................................. 0.
HUMAN DEVELOPMENT-CITY MANAGER-COMMITTEES-FIFTH DISTRICT
EMPLOYMENT AND TRAINING CONSORTIUM: The City Manager submitted a written
report advising that the Fifth District Employment and Training Consortium (FDETC)
administers the Federally funded Workforce Investment Act (WIA) for the region,
which encompasses the Cities of Clifton Forge, Covington, Roanoke and Salem, and
the Counties of Allegheny, Botetourt, Craig, Franklin and Roanoke; each jurisdiction
appoints a representative and alternate to serve on the Regional Policy Board which
oversees WIA activities; Council has designated Glenn D. Radcliffe, Director of
Human Services, as the City's representative, and James D. Ritchie, Sr., Deputy City
Manager, as the City's alternate; Federal legislation governing implementation of the
Workforce Investment Act directs that there be a separation in the supervisory or
organizational reporting structure between staff serving as support to the Workforce
Development Board and personnel providing direct services to clients; and the
requirement for separation in the reporting structure is designed to ensure objectivity
in the review of performance towards achieving mandated outcomes.
24
It was further advised that the Executive Director of the Fifth District
Employment and Training Consortium is currently serving as staffto the Workforce
Development Board; representatives of the U. S. Department of Labor and the State
Workforce Investment Act Unit have determined that the individual and direct
services staff must report to different supervisors; therefore, it is recommended that
representatives designated to the Policy Board of the Fifth District Employment and
Training Consortium be temporarily re-assigned, which is expected to occur upon the
date of approval by Council and will end on February 28, 2001, by which time the
Workforce Development Board will have advertised, interviewed and hired an
Executive Director.
The City Manager recommended that Council authorize the temporary
re-assignment of the City's representatives to the Policy Board of the Fifth District
Employment and Training Consortium, as follows: James D. Ritchie, Sr., as the City's
representative to the Policy Board and Glenn D. Radcliffe as the City's alternate
representative.
Mr. Harris offered the following resolution:
(#35161-120400) A RESOLUTION authorizing the temporary re-assignment of
City Council's representatives to the Policy Board of the Fifth District Employment
and Training Consortium, so that the Deputy City Manager serves as the City of
Roanoke representative to the Board and the Director of Human Services serves as
the alternate.
(For full text of Resolution, see Resolution Book No. 64, page 41.)
Mr. Harris moved the adoption of Resolution No. 35161-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS: None ............................................................................................ -0.
REFUSE COLLECTION-EQUIPMENT: The City Manager submitted a written
report advising that Capital Maintenance and Equipment Replacement Program
(CMERP) has identified the need to purchase two side loading, fully automated refuse
trucks for the Division of Solid Waste Management, which are needed to accomplish
existing requirements for collection of solid waste.
25
The City Manager recommended that Council accept the following bids and
reject all other bids received by the City:
Two new Iow entry, tilt cab, diesel powered truck cab/chassis to be
provided by Peterbilt of Richmond, Inc., at a cost of $83,543.00 per truck.
Two new side loading, fully automated, 24 yard compaction bodies to be
mounted on the above cab/chassis, to be provided by McNeilus Truck
and Manufacturing Co., at a cost of $53,892.00 per unit.
McNeilus Truck and Manufacturing Co. took exception to the packing
cylinder size, but this is determined to be an informality as the packing
cylinder to be provided does not affect operation of the units.
Funding for the above stated equipment is available in Fleet
Management Account No. 017-440-2642-9015.
Mr. Hudson offered the following resolution:
(#35162-120400) A RESOLUTION accepting bids made to the City for
furnishing and delivering trucks and related equipment, upon certain terms and
conditions; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 64, page 41.)
Mr. Hudson moved the adoption of Resolution No. 35162-120400. The motion
was seconded by Mr. Harris.
Council Member Wyatt inquired as to the total number of automated refuse
vehicles in the City's vehicular fleet and the total number of older refuse vehicles
currently in service; whereupon, the City Manager advised that she would provide the
requested information at a later date.
There being no further discussion, Resolution No. 35162-120400 was adopted
by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS:None ............................................................................................ ~.
26
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Deputy Director
of Finance submitted the Financial Report for the City of Roanoke for the month of
October, 2000.
Without objection by Council, the Mayor advised that the financial report would
be received and filed.
CLAIMS-BUDGET-HOTEL ROANOKE CONFERENCE CENTER: The Deputy
Director of Finance submitted a written report of the Director of Finance advising that
the Hotel Roanoke Conference Center Commission was created by the Virginia
General Assembly, pursuant to Chapter 440, 1991 Acts, Commonwealth of Virginia,
for the purpose of constructing, building and maintaining the Conference Center in
the City of Roanoke; in January 1998, the Commission filed suit in the Circuit Court
of the City of Roanoke to seek damages for alleged workmanship problems in
connection with construction of the Conference Center; and on October 2, 2000,
Council approved the Commission's FY 2000-01 Capital Budget.
It was further advised that at that time, the Commission expected to borrow $7
million through the issuance of its revenue note, Series 2000, to fund the cost to
repair the Conference Center; on November 9, 2000, the Commission voted to accept
a settlement of $8 million, which funds were made available on November 30, 2000,
thereby negating the need for the Conference Center Commission to issue a revenue
note to fund repairs, however, certain budget items have now changed to reflect
funding for the repairs.
The Deputy Director of Finance advised that the Hotel Roanoke Conference
Center Commission requests that Council transfer funds to reflect the change in
events at the Hotel Roanoke Conference Center Commission as abovedescribed; and
that Council adopt an $8.0 million revenue estimate for receipt of proceeds from the
settlement.
The following is a summary of adjustments to expense budgets:
Fees for Professional Services
Architectural and
Engineering Fees
Capitalized Interest
$546,218.00
208,782.00
(755,000.00)
Mr. Harris offered the following emergency budget ordinance:
27
(#35163-120400) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Hotel Roanoke Conference Center Commission Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 43.)
Mr. Harris moved the adoption of Ordinance No. 35163-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................. 7.
NAYS: None ............................................................................................. 0.
REPORTS OF COMMITTEES:
BUDGET-PARKS AND RECREATION-EROSION/SEDIMENT CONTROL-
GREENWAY SYSTEM: The Bid Committee submitted a written report advising that
the plan for the one mile section of Tinker Creek Greenway begins west of the bridge
crossing Tinker Creek at Wise Avenue and ends south of Kenwood Boulevard where
the railroad crosses Tinker Creek; the trail is a 12-foot wide paved surface with two-
foot grass shoulders on each side; parking access is provided at the beginning of the
trail at Wise Avenue and at the Dale Avenue crossing; the end of the trail will be
connected to the southern end of Kenwood Boulevard by a 12-foot wide access trail;
stream bank restoration will take place in Smith Park; and approximately 1,555
plantings composed of various grasses, shrubs and trees will be planted in Smith
Park.
It was further advised that bids were received for the Tinker Creek Greenway
and Smith Park Riparian Plantings with U. S. Construction Co. submitting the lowest
bid in the amount of $309,535.00, and funding for the project is available in the
following accounts:
Settlement State DEQ Greenway
Project for Public Works Service
008-052-9681-9213
$150,000.00
Stream Bank Restoration for Public
Works Service Center 008-052-9670-9216
17,500.00
Settlement US Government for
Public Works Service Center
008-052-9672-9213
100,000.00
28
Settlement State DEQ for Stream
Bank Restoration for Public Works
Service Center
008-052-9681-9216
75,000.00
Total $342,500.00
The Bid Committee recommended that Council accept the bid of U. S.
Construction Co., in the amount of $309,535.00; authorize the City Manager to enter
into a contractual agreement for the above stated work to be completed with 180
consecutive calendar days, with a project contingency of $32,965.00, in a form to be
approved by the City Attorney; and further authorize the Director of Finance to
transfer $250,000.00 from Account Nos. 008-052-9681-9213 ($150,000.00) and 008-052-
9672-9213 ($100,000.00) to an account entitled, "Tinker Creek Greenway", and
transfer $92,500.00 from Account Nos. 008-052-9670-9216 ($17,500.00) and 008-052-
9681-9216 ($75,000.00) to an account entitled, "Stream Bank Restoration - Smith Park
Riparian Plantings".
Mr. Harris offered the following emergency budget ordinance:
(#35164-120400) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 44.)
Mr. Harris moved the adoption of Ordinance No. 35164-120400. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ................................................................................................ 7.
NAYS: None ........................................................................................... -0.
Mr. Carder offered the following emergency ordinance:
(#35165-120400) AN ORDINANCE accepting the bid of U. S. Construction Co.
for constructing the Tinker Creek Greenway and doing stream bank restoration with
the Smith Park Riparian Plantings, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, page 46.)
29
Mr. Carder moved the adoption of Ordinance No. 35165-120400. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. 7.
NAYS: None ........................................................................................ -0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 35150, having previously been before
the Council for its first reading on Monday, November 20, 2000, read and adopted on
its first reading and laid over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
(#35150-120400) AN ORDINANCE permanently vacating discontinuing and
closing an undeveloped alleyway lying between parcels of land identified as Official
Tax Nos. 6090404 and 6090705, and extending north of Willis Street for an
approximate distance of 70 feet and a width of approximately ten feet.
(For full text of Ordinance, see Ordinance Book No. 64, page 28.)
Mr. White moved the adoption of Ordinance No. 35150-120400. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ............................................................................................... -7.
NAYS: None ............................................................................................ 0.
ZONING: Ordinance No. 35151, having previously been before the Council for
its first reading on Monday, November 20, 2000, read and adopted on its first reading
and laid over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#35151-120400) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976 Zone Map, City of
Roanoke, to rezone a certain tract of land located on the south side of Elm Avenue,
30
S. E., at its intersection with 1-581, identified as Official Tax No. 4020317, from LM,
Light Manufacturing District, to C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 64, page 31.)
Mr. Harris moved the adoption of Ordinance No. 35151-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ................................................................................................ 7.
NAYS: None ............................................................................................ -0.
ZONING: Ordinance No. 35152, having previously been before the Council for
its first reading on Monday, November 20, 2000, read and adopted on its first reading
and laid over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#35152-120400) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the
City of Roanoke (1979), as amended, and Sheet No. 129, Sectional 1976 Zone Map,
City of Roanoke, amending proffered conditions relating to a 23.57'l-acre portion of
Official Tax No. 1290107, and to substitute new proffered conditions upon that certain
tract of land containing 23.571-acres, more or less, of those six tracts of land
containing 60.53 acres, located between 1-581 and Franklin Road, S. W., being a
portion of property identified as Official Tax No. 1290107.
(For full text of Ordinance, see Ordinance Book No. 64, page 32.)
Mr. Harris moved the adoption of Ordinance No. 35152-120400. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ................................................................................................ 7.
NAYS: None ........................................................................................... -0.
AIRPORT-TAXES: Ordinance No. 35153, having previously been before the
Council for its first reading on Monday, November 20, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
31
(#35153-120400) AN ORDINANCE amending and reordaining §32-104, Levied;
rate, of Article III, Tax on Tangible Personal Property Generally, of Chapter 32,
Taxation, of the Code of the City of Roanoke, (1979), as amended, by adding a new
subsection (c) to provide for a reduction in the tax rate of the personal property tax
as it applies to aircraft, pursuant to the provisions of the foregoing article, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 64, page 34.)
Mr. White moved the adoption of Ordinance No. 35153-120400. The motion was
seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith ................................................................................................ 7.
NAYS: None ............................................................................................ -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY EMPLOYEES-PERSONNEL DEPARTMENT-AFFIRMATIVE ACTION:
Council Member Wyatt requested that Council be provided with the City's annual
Affirmative Action report by the first of the calendar year. In view of staff turnover,
she also requested that the City Manager identify departmental vacancies, city-wide,
and the length of time that positions have been vacant.
ZONING-HOUSING/AUTHORITY: Vice-Mayor Carder renewed a previous
request for information which was introduced at the November 6, 2000 Council
meeting, with regard to an automobile repair establishment in the vicinity of the
Lansdowne Park housing complex which was granted a variance, pursuant to certain
proffered conditions for rezoning relating to landscaping; and inquired as to the
City's procedure to ensure that proffered conditions are met.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY CODE-ANIMALS/INSECTS-COMPLAINTS: Ms. Rhonda Conner, 2193
Wildwood Road, Salem, Virginia, property owner and landlord in the City of Roanoke,
referred to the City's lack of enforcement of Chapter 6, Animals and Fowl, Section
32
6.27, Limitation on keepin.q. She expressed concern with regard to the number of
animals that are allowed to be kept by a tenant in an apartment complex, and
requested that the abovereferenced City Code section be amended to further limit the
number of animals that may be kept in an apartment building.
It was the consensus of Council that the matter would be referred to the City
Manager for appropriate response.
At 5:45 p.m., the Mayor declared the meeting in recess.
At 6:00 p.m., the meeting reconvened in the Governor's School Lecture Hall,
with Mayor Smith presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris
and Mayor Smith .............................................................................................. 7.
NAYS: None ............................................................................................ -0.
There being no further business, the Mayor declared the meeting adjourned at
6:02 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
33
C-1
The City Council meeting reconvened on Friday, April 11,2003, at 12:00 noon
at the Donaldson Brown Hotel and Conference Center and Alumni Hall, Old Guard
Room, Virginia Tech, Blacksburg, Virginia, for a meeting of representatives of the
Regional Leadership Summit.
PRESENT: Council Members William D. Bestpitch and Mayor Ralph K.
Smith ............................................................................................................. 2.
ABSENT: Council Members William H. Carder, M. Rupert Cutler, Alfred T.
Dowe, Jr., C. Nelson Harris and Linda F. Wyatt ..................................................... 5.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; and Stephanie M.
Moon, Deputy City Clerk.
Also present were Wayne G. Strickland, Secretary, Fifth Planning District
Regional Alliance; Victor lannello, Vice-Chair, Fifth Planning District Regional
Alliance; Dr. Charles Steger, President, Virginia Polytechnic Institute and State
University; Dr. Ray Smoot, Vice-President of Administration and Treasurer, Virginia
Polytechnic Institute and State University; Barry DuVal, President and CEO,
Kaufman and Canoles Consulting, LLC; Beth Doughty, President, Roanoke Regional
Chamber of Commerce; and members of City Councils/Boards of Supervisors and
staff of the following localities: AIleghany County, Bedford County, Botetourt
County, Franklin County, Montgomery County, Roanoke County, City of Roanoke,
City of Salem, Town of Covington and Town of Vinton.
COUNCIL-REGIONAL LEADERSHIP SUMMIT-CENTER IN THE SQUARE: Mr.
Strickland introduced Dr. Charles Steger, President, Virginia Tech, for remarks.
On behalf of Virginia Tech, Dr. Steger extended a welcome to Blacksburg,
Virginia. He advised that over the years, Virginia Tech has enjoyed a special
relationship with the Roanoke Valley and surrounding communities, and has been
directly involved in a number of initiatives that have brought education and
economic development to the region. He reviewed the following regional initiatives
by Virginia Tech:
Issued a challenge to the University community to place Virginia Tech
among the nation's top 30 research universities by the end of the
decade.
Page 1
Today's society is knowledge driven, therefore, to stay ahead requires
a constant stream of discovery, ideas, and innovation as a university,
as a state, and as a nation.
Globalization and rapid technological change continue to place
increasingly higher premiums on skilled workers--workers with strong
reasoning skills and the ability to stay abreast of expanding knowledge
and evolving technologies. The task of educating and training the
workforce is the responsibility of a university.
Virginia Tech is the State's largest and most comprehensive research
university; however, it is not enough to be the best in the region, orthe
state.
Every university, every state, and every nation seeks the best students
and the best faculty. In our global information economy, the best
information, the brightest faculty members, and the most effective
course work can be accessed anywhere. Therefore, the quality
standard for students, faculty, and workers is the standard set by
global excellence, not regional or national.
If Virginia Tech is to continue providing a quality education for its
students, to provide an atmosphere of robust research and
scholarship, and to attract the best and brightest faculty, the University
must be competitive with the best in the nation--and the world.
Reaching for the top 30 goals means that Virginia Tech will strive for
academic excellence in all that it does, and will strengthen
scholarships in every area of the University.
Faculty members who are on the leading edge of their professions
enable the University to provide the highest quality educational
experience. A robust environment for research and scholarship attracts
the best faculty, who, in turn, will challenge students to engage their
mind in the world around them.
Virginia Tech's research agenda is closely tied to its teaching mission
so that students benefit from the "process" of discovery, as well as the
results.
Page 2
Top 30 Goal and Economic Development
A thriving research program also engages the University with societal
issues and permits Virginia Tech to provide cutting-edge technical
assistance to communities and businesses.
As a land grant institution, this is an area where Virginia Tech has
traditionally placed great value. Virginia Tech has a history of firm
community and business links. It has a tradition of outreach--assisting
communities and creating economic development.
Research universities are increasingly becoming the economic
development engine for a region. The economic value of research
universities to their region has been a consistent theme in studies over
the last decade. Virginia Tech increasingly fills that role in Virginia. An
economic impact survey, released in August 2000, indicated that
Virginia Tech and its affiliates generated $1.2 billion in economic
activity in Montgomery County for fiscal year 1999.
Virginia Tech will be a key factor in Virginia's future economic
competitiveness. If the Commonwealth of Virginia is to flourish,
Virginia Tech must continue to enhance its research resources to serve
those people who depend on the University in a greater capacity.
Virginia Tech will bring the greatest benefit to the Roanoke Valley, the
Commonwealth of Virginia, and the global community, by being the
best educational and research institution it can possibly be.
In conclusion, Dr. Steger stated that the competition is fierce and is constantly
changing, formidable investments are being made by institutions across the
country, public and private partnerships are emerging that will enable a very small
number of institutions to enter into strategic partnerships that will not only be
national, but international, and will dominant major research in the next decade, and
the choice of Virginia Tech is to become a part of the competition.
Mark McNamee, Virginia Tech Provost and Vice President for Academic
Affairs, advised that Virginia Tech has a clear sense of direction and purpose, and
in order to be successful in its mission, Virginia Tech must launch a series of
research initiatives that will be of benefit to Virginia Tech as it develops as a
University, and to promote benefits to the region, the Commonwealth of Virginia, the
Page 3
nation and the world. He stated that Virginia Tech views itself as competing in a
global environment; and in order to manage various issues, Virginia Tech will focus
on those issues where it can make a difference, i.e.: research initiatives in
engineering and physical science. He added that Virginia Tech lacks in the applied
science field, such as biomedical which is an advanced field in technology; and the
University is interested in public health, which will be a challenge because a
traditional human medical school does not exist on campus.
BRANDING UPDATE: Victor lannello, Vice Chair, Fifth Planning District
Regional Alliance, highlighted primary themes and tactics to propel the region
forward; viz: visibility, connectivity, quality of life amenities, knowledge workforce,
innovation and entrepreneurship, and economic transformation. He advised that the
region must do more to encourage and attract "knowledge economy" companies as
it reacts to a continued decline in traditional manufacturing.
Mr. lannello further stated that the Region should develop a common branding
so that information is consistent; a Branding Steering Committee has been
appointed consisting of marketing organizations that would use the brand, including
the Roanoke Valley Economic Development Partnership, the New River Valley
Economic Development Alliance, the Alleghany Highlands Economic Development
Corporation, the Roanoke Valley Convention and Visitors Bureau, VA Tech, and
participation by local governments; the brand should be inclusive so that the
individual identity of the localities will not be lost; and the City of Roanoke has hired
a consultant Landor Associates, a world-recognized expert in developing brands for
corporations and regions.
He highlighted following process for the branding initiative:
Discovery phase - interviews and research review process,
Strategic platform development - associations that drive brand loyalty,
position concepts, position research, naming,
Brand identity development - visual identity, associating the brand with a logo,
Documentation - instructions as to how the brand should be carried forward.
In summary, Mr. lannello advised that the Roanoke Valley, Alleghany
Highlands, New River Valley have a history of cooperation; and branding is
important because it will provide a vehicle for the Alliance to educate the community
and an opportunity to propel the region forward.
Page 4
AIRPORT-CONSULTANTS: Beth Doughty, President, Roanoke Regional
Chamber of Commerce, presented a brochure with regard to the campaign for fair
air[ares. She advised that several Iow-fare airlines provide service to communities
of a size similar to the Roanoke region; cities across the country compete to
convince airlines to serve their markets; and the Roanoke Regional Airport Alliance
has been working with the Roanoke Regional Airport and Roanoke City officials to
design incentives to attract a Iow-fare air carrier.
Barry DuVal, President and CEO, Kaufman and Canoles Consulting, LLC,
highlighted the key factors that promote economic competitiveness in a regional
economy; i.e.: competitive workforce, intellectual capacity, quality of life, pro.
business attitude, and global connectivity; and advised that businesses and leisure
travelers are looking for Iow-cost and frequent air service, with most preferring jet
service; and small to medium markets have successful airports that focus on Iow-
cost and frequent perks. He further advised that major airlines are struggling
because of significant fixed costs, labor, and operating expenses; whereby another
group of carriers in the United States, known as Iow-fare air carriers are successful,
which has caused a trend in small and medium-size markets for air service; and
regional alliances consisting of public/private partnerships have formed to recruit
Iow-fare carriers.
He stated that two airports in Virginia have shown growth in the last
12 months- Norfolk and Newport News; i.e.: Southwest Airlines serves Norfolk and
AirTran Airways serves Newport News; and two components that are critical to each
alliance are strong pledges of support from regional business leaders and
communities, and an air service improvement fund which is used to reduce
operating costs.
Mr. Duval advised that a preliminary draft of a survey for Iow-fare air carrier
service included profiling all domestic Iow-fare carriers in the United States based
on the carrier's existing route, aircraft needs, type of plane flown, recent route
expansions, apparent route development strategies and the type of carrier to serve
Roanoke; and the results of the study indicated the following: "All factors
considered, AirTran Airways is clearly the candidate best suited to provide Iow-fare
service to Roanoke." He further advised that based on the results of the study, the
Roanoke Regional Airport intends to move forward with an initiative to implement
a travel pledge campaign from the business communities of all the local
jurisdictions in the Roanoke Valley, which will be a critical component to AirTran
Airways and any other airline that would like to utilize the results of the study.
Page 5
He presented copy of a news release advising that the campaign for Fair
Airfares has already raised nearly $1.2 million in travel pledges to help attract a Iow-
fare air carrier to the Roanoke Regional Airport; the Roanoke Regional Airport
Alliance intends to secure $2 million in pledges by September 2003 from businesses
that use Roanoke Regional Airport; and initial pledges were generated by targeting
the largest users of the Airport. He explained that the campaign will be rolled out to
businesses throughout the airport service area by mail and through a web site,
www.roanokefares.com, requesting businesses to pledge to allocate a portion of
their annual business travel to AirTran; and the Roanoke Regional Chamber of
Commerce will coordinate the campaign with assistance from Chambers of
Commerce in the Alleghany Highlands, Lexington-Rockbridge County, Martinsville-
Henry County, and Montgomery County.
In closing, Mr. Duval encouraged representatives of the Regional Leadership
Summit to discuss the initiative with their constituents because it is critical to
businesses in the respective communities to participate in the travel pledge
program.
Dr. Ray Smoot advised that Virginia Tech routinely spends about $1 million
a year in air travel, and the University received its pledge cards in January. He
commented on air service usage by Virginia Tech officials, i.e.: the frequency of
Virginia Tech employees flying to destinations served by AirTran Airways and the
amount of travel the University could commit to a Iow-fare carrier.
Ms. Doughty advised that the question of air service has consistently been in
the top three issues of concern for Chamber of Commerce members and the ability
to compete in the regional economy; and she foresees some promise with the
public/private partnership to engage both the public and private sector in efforts to
attract a Iow-fare air carrier. She further advised that the Roanoke Regional Chamber
of Commerce is part of the Western Virginia Business and Legislative Coalition which
consists of 14 Chambers of Commerce in Western Virginia; and she is optimistic that
the Chamber of Commerce has in place the tools and the network to assist localities.
OTHER BUSINESS/ANNOUNCEMENTS:
Mr. Strickland called attention to a two-day workshop on Revitalizing Virginia
Communities - Discovering the Tools to Address Brownfield Sites, on May 21.22,
2003, at the Hotel Roanoke and Conference Center. He announced that the next
Mayors and Chairs meeting will be held on Friday, May 16 at 12:00 noon at Ferrum
College in Franklin County, and the meeting for the month of June will be hosted by
the City of Salem.
Page 6
Mayor Smith called attention to discussions with David Goode, Chief
Executive Officer, Norfolk Southern Corporation, in connection with a rail excursion
in July 2003, in lieu of the next Leadership Summit.
Joseph P. McNamara, Chair, Roanoke County Board of Supervisors,
announced that Roanoke County will host the next Leadership Summit in October
and Don Davis, Mayor, Town of Vinton, advised that the Town will host the following
Leadership Summit.
There being no further business, Mayor Smith declared the meeting of
Roanoke City Council adjourned at 1:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Page 7
The regular meeting of the Council of the City of Roanoke which was
convened on Monday, April 7, 2003, and recessed until 1:00 p.m., on Monday, April
21,2003, was called to order in the City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
Ralph K. Smith presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Re ular meetin s Code of the
City of Roanoke (1979), as amended.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson
Harris and Mayor Ralph K. Smith-.. 4.
ABSENT: Council Members William H. Carder, William D. Bestpitch and
Linda F. Wyatt 3.
COUNCIL: Mr. Harris moved that Council convene in Closed Session to
discuss a vacancy in a City Council appointed position, pursuant to Section
2.2-3711(A) (1), Code of Virginia, 1950, as amended. The motion was seconded by
Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris and Mayor Smith--
NAYS: None
(Council Members Carder, Bestpitch and Wyatt were absent when the vote was
recorded; however, Mr. Bestpitch and Ms. Wyatt entered the meeting after the
Council convened in Closed Session.)
At 1:05 p. m., the Mayor declared the meeting in recess for one Closed
Session.
At 1:55 p.m., the meeting reconvened in the Council Chamber, with Vice-Mayor
Harris presiding and all Members of the Council in attendance, with the exception
of Council Members Wyatt and Carder and Mayor Smith.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that:. (1) only public business matters lawfully ex.e.mpted from open meeting
requ,rements under the Virginia Freedom of Informat,on Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe and Vice-Mayor Harris 4.
NAYS: None
Om
(Council Members Carder, Wyatt and Mayor Smith were absent.)
There being no further business, the Vice-Mayor declared the April 7, 2003
City Council meeting, which was recessed until Monday, April 21,2003 at 1:00 p.m.,
adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 21, 2003
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
April21, 2003, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr.,
C. Nelson Harris, Linda F. Wyatt, William D. Bestpitch, William H. Carder and
Mayor Ralph K. Smith ................................................................................... 7.
ABSENT: None .................................................................................. -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Rod Barnett,
Coordinator, Counseling and Follow-up, Billy Graham Evangelistic Association.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor welcomed the Honorable
Michel Francois, Mayor, Village of Lessy, Province of Lorraine, France.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to two requests for a Closed Session.
MINUTES: Minutes of the joint meeting of Roanoke City Council and the
Roanoke County Board of Supervisors held on Thursday, February 27, 2003; and
the regular meeting of Council held on Monday, March 3, 2003, and recessed until
Friday, March 7, 2003, were before the body.
Mr. Dowe moved that the reading of the minutes be dispensed with and that
the minutes be approved as recorded. The motion was seconded by Mr. Cutler
and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................ 7.
NAYS: None ....................................................................................... 0.
COMMITTEES.CITY COUNCIL: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended,
was before the body.
Mr. Dowe moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................ 7.
NAYS: None ....................................................................................... 0.
OATHS OF OFFICE-COMMITTEES.YOUTH: A communication from
Marion Vaughn-Howard, Program Manager, Office on Youth, advising of the
resignation of Thomas Winn as a member of the Youth Services Citizen Board,
was before Council.
Mr. Dowe moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Cutler
and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................ 7.
NAYS:None ...................................................................................... ~.
OATHS OF OFFICE-PARKS AND RECREATION.COMMITTEES: A report of
qualification of Jim Hale as a member of the Parks and Recreation Advisory
Board, for a term ending March 31, 2006, was before Council.
Mr. Dowe moved that the report of qualification be received and filed. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ............................................................................................... -7.
NAYS: None ...................................................................................... -0.
BUDGET-COMMITTEES-CITY COUNCIL-CITY GOVERNMENT: A
communication from Council Member William D. Bestpitch requesting that
Council convene in a Closed Meeting to discuss investing public funds where
competition or bargaining is involved, where, if made public initially, the financial
interest of the governmental unit would be adversely affected, pursuant to
Section 2.2-3711 (A)(6), Code of Virginia (1950), as amended, was before the body.
Mr. Dowe moved that Council concur in the request of Council Member
Bestpitch to convene in a Closed Meeting as above described. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................ 7.
NAYS: None ....................................................................................... 0.
REGULAR AGENDA
PUBLIC HEARINGS:NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-CABLE TELEVISION: A communication from Council Member
Alfred T. Dowe, Jr., City Council's Representative to the Roanoke Valley Regional
Cable Television Committee, advising that the City of Roanoke, the County of
Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television
(RVTV); initial equipment and facilities for the television station were funded
through a $480,000.00 capital grant from Cox Communications; the station is
located at the Jefferson Center and currently employs five full-time staff
members; and staff produce and cable cast videos and shows for the local
governments and school systems, along with government meetings, on Cox
Communications' Channel 3, was before the Council.
It was further advised that on June 8, 1992, Council approved the Roanoke
Valley Regional Cable Television Agreement, which requires that the RVTV
Operating Budget be approved by the governing bodies of the city, county, and
town; funding for the Operating Budget is shared by the three governments,
based on the annual proportion of Cox subscribers located in each jurisdiction;
3
the Roanoke Valley Regional Cable Television Committee approved the RVTV
Operating Budget for fiscal year 2003-04 at its April meeting, in the amount of
$273,614.00, which represents a two per cent increase from the current year
budget of $267,885.00.
It was stated that Cox Communications paid a five per cent franchise fee to
the local governments in 2001, which amounted to $1,925,146.00; the local
governments have traditionally agreed to allocate up to 20 per cent of the
franchise fees collected to the RVTV Operating Budget; for the coming year, that
amount would be $385,029.00, and RVTV's requested budget of $273,614.00 is
$111,415.00 less than the amount; and Cox calculates the percentage of
subscribers in each locality (as of December 31, 2001) as follows:
Locality Subscribers
Percentage (%)
City of Roanoke
Roanoke County
Town of Vinton
32,295 55
23,724 40
2,738 5
It was advised that based on these figures, each Iocality's contribution to
the Operating Budget is as follows:
Locality
Contribution
City of Roanoke
Roanoke County
Town of Vinton
$150,488.00
$109,446.00
$ 13,681.00
On behalf of the City's representatives to the Roanoke Valley Regional
Cable Television Committee, and as Council's representative to the Committee,
Mr. Dowe recommended that Council approve the proposed RVTV budget for
fiscal year 2003-04, in the amount of $273,614.06, with the City's contribution
totaling $150,488.00.
Mr. Dowe offered the following resolution:
(#36281-042103) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2003-2004 for the operation of the regional
government and educational access station, Roanoke Valley Television (RVTV,
Channel 3), and for the City to provide partial funding.
(For full text of Resolution, see Resolution Book No. 67, page 190.)
Mr. Dowe moved the adoption of Resolution No. 36281-042103. The motion
was seconded by Mr. Carder and adopted by the following vote:
4
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ....................................................................................... 0.
CITY PROPERTY-STREETS AND ALLEYS: Steven S. Strauss, representing
Structures/Design Build, requested that Council reconsider the matter of vacating
right-of.way on Franklin Road, S. W., adjoining Official Tax No. 1300101, which
was previously considered by Council at its meeting on Monday, August 19, 2002.
He stated that the property has been acquired by Securities Two, L.L.C., a
subsidiary of Structures Design/Build and prior to developing the property
without abandonment of the right-of-way, it is requested that Council reconsider
its August '19 decision to deny the request. He further requested that the matter
he heard by the Council at its May 19, 2003 meeting.
There was discussion as to the rationale for reconsidering the matter;
whereupon, Mr. Strauss advised that at the August 19 meeting of Council,
specific questions were raised as to whether the property would be developed
without abandonment of the right-of-way and the value of the property. He stated
that if Council authorizes reconsideration of the matter, he will provide more
detailed information on proposed improvements, grading of the site, and
additional buffers that would be offered as a part of the development plan.
Ms. Wyatt moved that Council reconsider the request of Structures/Design
Build. The motion was seconded by Mr. Bestpitch.
There was discussion with regard to presentation of a development plan
that would show what the proposed development will look like with and without
vacation of the right-of-way; whereupon, Mr. Strauss advised that he would work
with City Staff to present two different alternatives for review by Council.
Based on the testimony of Mr. Strauss that he planned to submit
significantly new or additional information than that which was presented in
August 2002, Mr. Harris called for the question which was unanimously adopted.
The motion to reconsider the request was adopted, Council Members
Cutler and Carder voted no.
Mr. Bestpitch moved that the matter be referred to the City Planning
Commission for study, report and recommendation to Council. The motion was
seconded by Mr. Dowe.
Mr. William Jopitch, 3215 White Oak Road, S. W., advised that the matter
was before the Council in August 2002 and denied by the City Planning
Commission and the Council. He stated that if developed, the site will look
drastically different from Franklin Road; the dry creek referenced by Mr. Strauss
is not a dry creek, but regularly has water flowing through it, where deer
congregate. He advised that Mr. Strauss has every right to cut back the slope
because it is developable property, but if his request is approved, the City will be
giving him the opportunity to develop the property at far less expense to clear the
site and allow for parking. He stated that property owners have asked to review
the proposed development plans, however, to date no plans have been
submitted. He expressed concern with regard to the appearance of the area
along Franklin Road in the vicinity of West Motor Sales, potential problems with
erosion, and safety issues relative to children in the area.
Mr. Fred Flowers, 3207 White Oak Road, S. W., advised that residents of
White Oak Road offered to purchase the land for $90,000.00, which was $5,000.00
more than Mr. Strauss actually paid; at the recommendation of Mr. Strauss
residents met with him on two occasions, and offered to purchase the property in
order to donate the site to the City, and the asking price then escalated from
$85,000.00 to $150,000.00. He stated that property owners would like to review
building plans showing the difference between developing the property with the
requested right-of-way and without the right-of-way. He advised that nothing has
changed that should cause Council to reopen the issue, and expressed ongoing
opposition to development of the site and to the City's granting of a right-of-way
to enhance development of the property.
The motion to refer the matter to the City Planning Commission was
unanimously adopted.
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: John R. Hubbard,
Chief Executive Officer, Roanoke Valley Resource Authority, advised that the
proposed budget totals $8,091,969.00 for fiscal year 2004, representing a 2.2 per
cent reduction over the current budget; and the budget includes a $3.00 per ton
increase to Roanoke City, Roanoke County and the Town of Vinton, which is a
$150,000.00 increase to the City based on tonnage receipts. He stated that
approximately $650,000.00 in interest has been lost over the past two years,
which was made up with available surplus monies; and two years ago, member
jurisdiction tipping fees were reduced from $50.00 per ton to $42.00 per ton, and
the new rate will reflect $45.00 per ton.
Mr. Dowe offered the following resolution:
(#36282-042103) A RESOLUTION approving the annual budget of the
Roanoke Valley Resource Authority for Fiscal Year 2003-2004, upon certain terms
and conditions.
(For full text of Resolution, see Resolution Book No. 67, page 191.)
Mr. Dowe moved the adoption of Resolution No. 36282-042103. The motion
was seconded by Mr. Cutler.
The Mayor addressed the issue of commercial haulers using landfills
outside of the Roanoke Valley, and the feasibility of cutting Roanoke Valley
Resource Authority tonnage rates to regain their business; whereupon, Mr.
Hubbard responded that two major haulers in the Roanoke Valley have their own
landfills in Tennessee and Richmond, and if the Roanoke Valley were to regain
the business of private haulers and not substantially increase revenues, the life
span of the Roanoke Valley facility would be shortened. Therefore, under current
conditions, instead of a landfill that originally anticipated a 60-65 year life span,
the facility is now looking at 95-100 years, which has allowed the Roanoke Valley
to expand the project over a longer period of time and decrease costs; and during
that period of time, surplus monies totaling approximately $6 million have been
saved which has financed the reduction to Roanoke City and Roanoke County
over the past three years.
Mr. Cutler inquired about the relationship between citizen participation in
the City's recycling program and economic liability to the Roanoke Valley
Resource Authority. He also inquired as to continuing costs, if any, to the
Resource Authority in connection with the closed landfill near Explore Park.
Mr. Hubbard responded that the Resource Authority accepted
responsibility for the closed landfill and will maintain funds from the operation for
a 30 year period after closing, which is required by State law; no offers have been
received to lease the landfill, other than to potentially develop a gas system that
could generate electricity, however, the project failed due to the revenue to be
gained from the sale of electricity to AEP that made it financially not feasible, and
no proposals to lease the area have been received due to the danger associated
with gas generation in a closed landfill. He stated that recycling is promoted by
the Resource Authority, with approximately ten per cent of refuse deposited at
the facility being recycled; and the City's leaf recycling program generates
approximately 3,000 tons per year, totaling $75,000.00 per annum, at
approximately $1.00 per ton on the tipping fee.
There being no further discussion, Resolution No. 36282-042103 was
adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ......................................................................................... 7.
NAYS: None ..................................................................................... -0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUDGET: At the request of the City Manager, Barry L. Key, Budget
Administrator, presented the following highlights of the City's fiscal year 2004
budget.
The fiscal year 2004 budget is balanced with anticipated revenues
and expenditures of $204.7 million; while this total represents an
$11.1 million dollar increase over fiscal year 2003, a large portion of
the increase is attributed to a budgetary reclassification of
"recovered costs" expenditures to revenues to comply with an audit
recommendation, resulting in a $4.4 million "artificial" increase in
revenues; and General Fund revenues are actually expected to
increase $6.7 million, or 3.5 per cent, which is a dramatic
improvement over the 1.2 per cent increase realized in fiscal year
2003.
Local revenues again lead the way in terms of Roanoke's anticipated
revenue growth with an expected increase of almost $6.3 million, or
4.2 per cent, a significant improvement over the 1.9 per cent growth
rate for fiscal year 2003; and intergovernmental, or State revenue is
predicted to decrease for the second year in a row; during the past
five fiscal years, State revenues have increased on an average of 4.5
per cent per year; and this same level of growth for fiscal year 2004
would result in a $2.1 million increase instead of the almost
$100,000.00 decrease, representing a $2.2 million dollar negative
impact on Roanoke's budget.
The following new revenue initiatives are being recommended that
will generate $563,000.00 in additional local revenue to help offset
increased local expenditures resulting from State revenue
reductions:
· An increase in animal impoundment and boarding fees
at the SPCA to help offset the increased cost of the
Regional SPCA facility;
· An increase in library copier fees to provide improved
copying equipment for the public at the library
branches;
· An increase in Central Business District Solid Waste
Collection fees to more fully recover the cost of
providing more than one free collection per week, as
provided with residential solid waste collection service;
and discontinuation of commercial collection outside
the Central Business District more than once per week
due to higher costs and the availability of service from
private vendors.
oA new Admissions Tax rate structure that will levy a 9
per cent tax rate for events held at the Civic Center and
Stadium/Amphitheatre and a 5.5 per cent rate for events
held at facilities not owned by the City.
oA 55 cents per month increase in the E911 tax rate to
$2.00 per line per month to more fully recover the
operating cost of the E911 Center and to provide
additional staff to handle wireless 911 calls as mandated
by the State but not fully funded - a $3.00 tax rate would
be required to fully fund the total cost of the Center.
oA new Short-term Rental Tax of one per cent of gross
proceeds to offset a tax system inequity in the State
Code whereby short-term rental businesses in localities
like Roanoke pay no personal property tax on business
property owned for short-term rental purposes.
Schools will receive almost $2.2 million in additional local funding as
its share of local tax revenues per the existing revenue sharing
formula; the total school budget will increase $3.4 million or 3.2 per
cent; the budget adopted by the School Board in March will provide
an average teacher salary increase of 2.3 per cent, additional
funding for employee health insurance premiums, and additional
debt service capacity funding for capital improvement projects at
both high schools, funding has been provided for an after-school
program at Ruffner Middle School previously funded by a grant and
for an increase in the daily pay rate for long-term substitute
teachers; additional budget adjustments will be made by the School
Board when it meets to consider the additional local funding now
being recommended, an increase of $432,000.00 over the local
revenue planning figure provided to the School administration in
December.
Employee compensation and benefits include:
· $3.1 million in funding is recommended to keep City
employees' compensation and benefits as competitive as
possible in today's difficult economic times; a 2.25 per cent of
base pay merit increase is recommended and additional
funding is provided to fund a significant increase in employee
retirement contributions due to reduced investment
performance and the anticipated cost of employee health
insurance.
Two new compensation initiatives are recommended:
· A major restructuring of labor and grades job
classifications affecting approximately 236 employee
positions to enhance the competitiveness of starting
and average salaries for these positions and reduce the
above average turnover rate.
· A new Community Policing Specialist Program in the
Police Department for Police Officers who complete a
required training component and a required community
activity participation component will be eligible to
receive a two per cent increase in pay.
A small amount of funding for a new employee benefit that will allow
employees an option to staying home from work when their children
are ill; at least one Roanoke agency now offers sick child care for
individuals with children having mild illnesses or injuries - the total
cost of the service includes a registration fee and daily service fee;
and funding is recommended to help cost-share this expense with
employees to help them be as productive as possible when their
children are ill.
Additional funding of $2.3 million is recommended for cash-funded
capital projects, debt service, equipment replacement and
maintenance requirements to:
· Continue providing additional debt service funding as
part of a multiple plan to budget an additional
$570,000.00 each fiscal year to build future capacity for
bonds to support the Capital Improvement Program;
· Begin restoration of adequate cash funding in the
operating budget by fiscal year 2007 for fleet equipment
replacement, maintenance of City facilities, paving of
City streets, and for technology enhancements;
]0
· Provide additional cash funding for the Fire-EMS
Facility Improvement Project to strategically locate new
facilities in the City and the continuing costs of
compliance with the City's National Pollutant Discharge
Eliminating System Permit; and
· Provide partial funding for the mid-year relocation of
the Social Services Department to the Civic Mall
complex on Williamson Road.
Use of available debt service funding in fiscal year 2004 to redeem
$2.8 million in outstanding bonds that were issued previously for the
Century Station Parking Garage and bear a high interest rate; and the
Parking Fund will realize a $360,000.00 positive cash flow through
this prudent fiscal strategy that can be used for parking facility
maintenance and future capital projects.
Almost $1.1 million is budgeted for nondiscretionary expenditure
increases, including:
· Roanoke's share of the regional SPCA facility
scheduled to open later this year; and
· Local cost of Medicaid services provided for at-risk
youth through the Comprehensive Services Act
Program. localities are now required by the State to use
Medicaid-approved services first, if available, and must
fund the local cost of such services.
Increases will be experienced for:
· Food and medical care provided to an increased
number of inmates in the Roanoke City Jail;
· Motor fuels due to instability in the global oil market;
· Per diem costs for Roanoke youth assigned to the
Roanoke Valley Detention Center because of a 15 per
cent reduction in State funding for the Center;
· Tipping fees at the Roanoke Valley Resource Authority
will increase $3.00 per ton due to diminished investment
performance and reduced solid waste tonnage coming
to the facility;
· An increased local subsidy for the Greater Roanoke
Transit Company due to increased employee health and
liability insurance costs and increased motor fuels
costs; and
· Snow removal expenses based on recent snowfall
experience.
$431,000.00 is budgeted for a number of new or enhanced services
that will directly benefit Roanoke's citizens; i.e.:
· A two per cent increase in the budgeted amounts for
Blue Ridge Behavioral Healthcare, Total Action Against
Poverty, the Virginia Cooperative Extension Service and
an 11.5 per cent increase in funding for the Roanoke
Arts Commission and Human Services Committee for
distribution to community cultural and human service
agencies, some of which have been fiscally impacted by
the new HUD funding policy adopted last year.
· Funding to replace an additional 200 trees per year -
400 trees can now be replaced annually as part of the
City's reforestation program to mitigate any further
decline in the City's tree canopy.
Additional funding is also recommended to:
· Begin a multi-year funding initiative for enhanced
maintenance of athletic fields in City parks;
· Install an additional 120 street lights consistent with
community lighting standards;
· Cut and clean 250 property parcels annually as part of
the City's Weed and Trash Abatement Program when
property owners do not comply with property
maintenance standards;
· Expand the use of growth regulator chemicals on turf
grass in main street corridors to maintain a neater
appearance in these community entranceways and
reduce mowing efforts;
· Expand the number of operating hours at the Mill
Mountain Discovery Center - this important City gateway
facility off the Blue Ridge Parkway will be open seven
days per week year round; and
· Operate the new Southeast Police Substation.
Four additional staff positions are recommended to:
· Handle Wireless 911 calls as mandated by the State but
not adequately funded;
· Develop a structured volunteer program in City
government that will coordinate and harness community
talent to help provide high levels of service for citizens
during a period of diminished resources;
· Oversee the newly created fleet equipment pool to
improve the overall effectiveness of the City's fleet by
minimizing the number of vehicles required - staff
initiatives this past year have already eliminated 99
pieces of equipment from the fleet; and
· Provide a stronger purchasing contract administration
system and enhanced procurement planning and
scheduling to help ensure that the City is purchasing
goods and services at the lowest cost possible.
To balance the fiscal year 2004 budget, $2.3 million in budget
reductions were made:
· 13 positions will be eliminated and an additional 25
positions will be held vacant and not filled, affecting 18
separate departments or divisions of City government;
· Overtime expense has been reduced 20 per cent,
organization-wide, with the new overtime policy
implemented in fiscal year 2003 to award overtime
based on hours worked; and
· Expenses for temporary employees have been reduced.
The above reductions will result in the following program reductions:
oA reduction of ten operational days at each swimming
pool based on Iow attendance;
· Elimination of the Midnight Basketball Program;
· Alleys that are no longer needed for primary access by
property owners or for solid waste collection will no
longer be maintained with City forces - maintenance
responsibility for such alleys will fall to adjacent
property owners; and
· Operating hours at Norwich Center will be reduced from
21 hours to 14 hours weekly.
A number of new initiatives are recommended in several proprietary
funds:
· The Civic Facilities Fund includes additional revenues
necessary to begin repayment of debt on $14.3 million in
bonds to be issued later this year for Phase II of
improvements to the Civic Center, including the
construction of a 45,000 square foot exhibit hall; these
additional revenues include proceeds from the
Admissions Tax rate increase plus an increase in the
Facility Surcharge Fee per ticket.
· The Parking Fund will experience a $360,000.00 positive
cash flow because of the refunding of Century Station
Parking Garage bonds, which funding, along with
additional revenues from a recommended increase in
parking fees, will be used to provide much needed
maintenance for a number of parking structures and will
be available in future years for parking system capital
improvements.
· The Water Fund includes additional funding from the
recent water rate increase for pursuing regional water
system inter connections and water system
infrastructure improvements.
· The Water Pollution Control Fund includes additional
funding necessary for the City's share of the cost of the
wet weather capacity improvement project at the Water
Pollution Control Plant - the source of funding for this
project is a recommended 20 per cent increase in sewer
rates, effective July 1, 2003, and an additional 15 per
cent increase, effective July 1, 2004; and revenues from
this rate increase would provide funding for future
sewer system infrastructure improvements as well.
]4
Seven new projects are recommended for inclusion in the
Capital Improvement Program:
· Renovations to the Municipal North Complex after
relocation of the Social Services Department, to be cash
funded at a cost of $2 million dollars in fiscal year 2005;
· Phase II of improvements to the Public Works Service
Center, to be cash funded at a cost of $1 million in fiscal
year 2005;
· Phase I of the Stormwater Management Program to
begin addressing over $50 million in identified storm
drainage projects, to be funded for an $11 million bond
issue in fiscal year 2005 requiring the levy of a new
stormwater management fee for debt repayment;
· Construction of a new parking garage in the Church
Avenue West area, to be funded from a $7.2 million bond
issue in fiscal year 2006 - the positive cash flow from the
refunding of Century Station Parking Garage bonds will
be combined with increased parking rates system-wide
to fund debt repayment;
· Phase V of improvements at the Roanoke Center for
Industry and Technology to make Site E available for
future development, to be cash funded at a cost of $1.75
million in fiscal year 2006;
· Additional local funding projected to be needed for the
Roanoke River Flood Reduction Project by fiscal year
2007, requiring a $4.5 million bond issue; and
· Phase II of property acquisition in the South Jefferson
Redevelopment area to facilitate continuing
development of the Riverside Centre for resale of
property in the redevelopment area.
In conclusion, Mr. Key advised that as witnessed in the past 20 months, a
great deal can happen in a short period of time to negatively impact the City's
fiscal resources and effectively side-track, if not de-rail, even the best set of
plans; the good news is that the City has a fiscal roadmap linked to Council's
strategic plan to help guide and to keep the City on track; the long-range financial
planning effort begun by Council this year should serve the City well for the
future as it continues to update the plan on an annual basis, and continue to
make the hard fiscal decisions necessary to help Roanoke to achieve its desired
future. He stated that the City has managed to close the fiscal gap for fiscal year
2004, and, in doing so, has narrowed the fiscal gap remaining in fiscal years
2005 - 2007, but the City still faces a sizeable financial challenge in the coming
years.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., expressed concern with
regard to the proposed increase in the E-911 fee. He referred to approximately
$20 worth of charges and fees on his telephone bill that are not directly related to
the actual telephone service; the proposed increase on 911 calls affects the
disadvantaged and those on fixed incomes more than any other citizens; and with
excessive taxes and fees, telephone service has become unaffordable. He asked
that Council give serious consideration to not increasing the E-911 tax and look
for other ways to create additional revenue for the City.
Mr. Carder called attention to the progress made by the Virginia First Cities
Coalition which is composed of 15 of the more fiscally stressed, older urban
areas of the Commonwealth of Virginia. He commended the City on putting its
fiscal house in order and doing creative things which will lead to additional
revenues. He advised that the State has cut funding to localities and is pushing
localities to fund the State's shortfalls, but it is time for the State to put its fiscal
house in order. He added that the citizens of the City of Roanoke and the citizens
of the Commonwealth of Virginia must understand what is going on and the
challenges facing older urban areas which are more fiscally stressed than
counties. He suggested that the State step up to the plate next year and begin to
fund some of its basic responsibilities. He congratulated City staff on preparing a
creative budget for fiscal year 2004, and advised that the City is heading in the
right direction, revenues look positive, but the City cannot continue to make up
the State's shortfalls.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
ANIMALS/INSECTS: The City Manager introduced Michael W. Quesenberry
and Paul J. Truntich, staff to the Wild Life Task Force, for a briefing on deer
population management.
Officer Quesenberry advised that the first meeting of the City's Wildlife
Task Force was held on February 27, 2002, and a public forum was held on
June 27, 2002, to discuss deer conflicts within the City of Roanoke; in August,
2002, Wildlife Task Force Majority and Minority reports were submitted to the City
Manager and on November 6, 2002, a final meeting was held of the Task Force to
discuss recommendations from issued reports.
The following Task Force recommendations were presented:
]6
· Modify ordinance to allow for electric fences
· Enact an ordinance making it unlawful to intentionally
feed wild animals
· Provide education outreach to citizens regarding the
deer issue
· Assign more City staff to address deer and wildlife
management programs
· Request additional assistance of the Virginia
Department of Game and Inland Fisheries in managing
the City's deer issue
· Cull the deer herd in a safe, efficient and humane
manner.
On January 21, 2003, Council received a communication from the
City Manager detailing the Wildlife Task Force's recommendations,
City staff recommended consultation with a wildlife management
company, and White Buffalo, Inc., a nonprofit wildlife management
and research organization, was contacted to conduct the
recommended assessment.
White Buffalo's assessment included a site visit on March 24 - 25,
2003, including representatives of City Council, the Police
Department, the Virginia Department of Game and Inland Fisheries
and City staff, and areas assessed included Blue Hills Industrial
Park, Fishburn Park, the former Police Department Firing Range and
various conflict locations in South Roanoke.
White Buffalo identified six population reduction options: controlled
hunting, professional sharpshooting, capturelrelocationlcapture!
euthanasia, fertility control and no action. The capture/relocation
option is inefficient and inhumane at a cost of $600.00-$800.00 per
deer; the capture/euthanasia option is also inefficient and inhumane
at a minimum cost of $400.00 per deer; and fertility control will also
not be feasible due to Roanoke's large land area. If selected, White
Buffalo advised that bowhunting would be a safer alternative to
hunting with firearms, the least expensive option, the City would
administer and assume liability, and bowhunting is less efficient than
using firearms with limited access issues. Professional
sharpshooting can be conducted in an efficient and humane manner,
17
costs are estimated at $200.00 - $300.00 per deer plus meat
processing fees, all meat would be available to be donated to
Hunters for the Hungry or similar programs, a program duration of
two to four weeks beginning in January/February, 2004; the baiting
strategy requires additional research; and sharpshooting performed
by off-duty police officers would require purchase of additional
equipment, liability remains with the City, the program is more
involved than initially perceived, and White Buffalo does not train
local law enforcement.
With no intervention, populations will either remain stable or slowly
increase over time; once initiated, deer population maintenance
activities must be conducted in ensuing years after initial reductions;
and failure to conduct maintenance activities will result in
populations returning to initial densities.
Olin Melchionia, Co-Chair, Wildlife Task Force, advised that the majority of
the Task Force agreed that the issue of deer in the City of Roanoke will eventually
have to be dealt with, which is a cultural issue. He called attention to problems
with damaged shrubbery, animal waste on lawns, and browse lines up to four to
six feet. He advised that the Wild Life Task Force supports culling of the herd as
an option.
Herbert Berding, 2814 South Jefferson Street, member of the Wild Life Task
Force, advised that the deer population in Roanoke has grown over the last three
years, which is a problem that not only exists in Roanoke but throughout the
United States. He stated that the deer population can double in seven years,
which has already happened in Roanoke; and several accidents have occurred as
a result of Roanoke's deer population. He stated that it is incumbent upon City
government to protect the property of Roanoke's citizens, and called attention to
the environmental impact created by the deer population, such as overgrazing,
over browsing, loss of habitat for all shrub nesting birds and wild life, destruction
to the point of extinction in certain areas of the southeastern United States of wild
flowers, and an increase in disease as a result of deer tick and feces. He
encouraged the City to act on the deer issue by culling the deer population, and
advised that other methods such as transporting deer from one area to another
and birth control are costly, ineffective and unreliable methods to address the
problem.
Discussion by Council:
Impact of deer over population in an urban area, loss of landscaping,
problems associated with loss of bird nesting habitat, loss of rare
native plant species, spreading of disease, and vehicle accidents.
Sharp shooting is the most efficient and humane way of dealing with
the problem over a short period of time.
Any ordinance should be drafted to clarify that bird feeding is not
prohibited.
It will be necessary to use protective locations that would not be in
the line of site of any dwelling, without the express written
permission of the resident, owner of the property, etc.
Sharp shooters operate from a stand 25 - 35 feet in the air, shooting
down against a mound of earth.
There would be an advantage to using hunting organizations in the
Roanoke Valley with the proper credentials to address the issue, in
accordance with established criteria by the City.
The City Manager was requested to submit her recommendation;
whereupon, on the behalf of the City Manager, Mr. Truntich advised that if
Council, as a whole, determines that the City of Roanoke has reached its cultural
capacity in terms of addressing the deer conflict issue, the City Manager
recommends proceeding with the sharp shooting alternative, whether it be by an
outside consultant, an internal body, or a third party local hunting group.
There was discussion with regard to the number of deer that need to be
harvested annually; whereupon, the City Manager advised that the City has no
statistical numbers reflecting the exact deer population, statistics are available
that show the rate of accidents involving deer, but no statistics are available
indicating the incident of property damage. She stated that City staff is basing its
recommendation on meetings, public forums, citizen complaints, etc., and it
appears that in some areas of the City the cultural capacity for addressing the
deer over population issue has been reached.
During a discussion of the matter, it was explained that only accident data
as reported to the Police Department is available, a considerable amount of
damage goes unreported at private residences where shrubbery, trees, or other
foliage is damaged; and the City is not in a position to produce hard data that
relates to a particular accident threshold in terms of numbers or losses, which is
the reason it is important to rely on the term "cultural threshold of tolerance or
intolerance".
The City Manager advised that if Council is convinced that it is time to take
action, City staff recommends the sharp shooter approach which will involve
consultation with the City Attorney to address liability issues.
The following statistics on deer-related accidents were reported:
1999- 22
2000 -14
2001- 28
2002- 31
During a discussion of the recommendation, some members of Council
expressed concern that there should be a comparison of measures and
standards enacted by other communities, and a determination should be made as
to whether Roanoke's accident ratio is comparable to other communities that
have chosen this course of action. Disappointment was expressed that the
consultant and the City administration have spent money, taken time, involved
citizens, and are now advising that it is up to the Council to determine whether
the City of Roanoke has reached a cultural tolerance or intolerance. It was stated
that Council should have received more information and a firm recommendation
from the City Manager, as opposed to citizen complaints about damaged
shrubbery, etc., and there should be more natural conversation networks
throughout the Roanoke community.
Mr. Cutler moved that the City manager be instructed to proceed with a
deer population reduction program for the City of Roanoke and submit a detailed
plan of action to the Council. The motion was seconded by Mr. Bestpitch and
unanimously adopted.
TREES: The City Manager introduced a briefing on the City's Urban
Forestry Plan.
Helen Smythers, Urban Forestry Planner, presented the following
highlights of the Plan.
Vision 2001-2002 states that, "Trees and other vegetation represent
both an environmental resource and an important landscape feature
in the quality of life in the City."
The Roanoke Valley's tree canopy decreased from 40 per cent in
1973 to 35 per cent in 1997.
The City of Roanoke tree canopy was identified as 32 per cent in
1997.
The Comprehensive Plan also states that, "Maintaining and
increasing the City's tree canopy will have a beneficial impact on air
quality, stormwater control, noise levels, temperature and visual
appearance."
Trees provide canopy to improve fish and wildlife habitat, absorb
pollution, reduce soil erosion, increase tourism, provide shade and
reduce energy costs; Roanoke's trees absorb more than 948,000
pounds of pollutants from the air each year, Roanoke's trees have a
stormwater retention capacity of more than 64 million cubic feet.
Trees add unity, identity, and pride to the community, increase
property values, and provide buffers from harsh urban landscapes.
The tree canopy goal for a healthy community is 40 per cent of land
area and the City of Roanoke's tree canopy is 32 per cent of land
area; Roanoke's urban forestry staff plants 200 trees per year and
removes 40 trees per year due to damage or disease and to stop the
annual net loss, it will be necessary to plant 400 trees per year
instead of 200.
The City's goal is to increase the City's tree canopy from 32 per cent
to 40 per cent, a 25 per cent increase is needed, and there are
currently 17,000 street and park trees. To achieve a 25 per cent
street and park tree increase, 825 trees a year for the next ten years
will need to be planted.
There is a need for school, neighborhood and interest group
participation; funding through the City, grants, and business and
community partnerships; citizen donations to plant trees in honor or
memory of loved ones, or to celebrate special events; and site
prioritization (traffic corridors, residential areas, gateways and
parks).
Recommendations:
· Update the 1956 public tree ordinance
· Continue to maintain plant and protect City trees using
national standards
· Interdepartmental cooperation (example: consult with
Engineering on increasing the tree canopy with the Roanoke
River Project)
· Make sure trees are part of water, sewer and road
improvements
· Use community-based incentives and educational programs
to encourage every citizen to plant one tree in the next ten
years
· Use the Zoning Ordinance to preserve more trees during
development, encourage use of native species and increase
tree canopy (for example, trees in parking lots)
· Large areas of forested land should be studied further and the
CITYgreen software and the City's GIS can help understand
the characteristics of these sites
· A budget request has been made for the purchase and
planting of more trees; a grant from the Virginia Department of
Forestry can fund needed staff; the plan identifies
stakeholders and time frames for implementation and
accountability; and community groups and partners stand
ready to help.
Council Member Bestpitch spoke in support of the recommendation to
increase the replacement of trees that are removed from public lands from 200 to
400 annually, and citizen donations to plant trees in honor or memory of loved
ones, or to celebrate special events by purchasing and donating a tree for
planting on public property, with a commemorative plaque or designation. He
volunteered to donate the first tree upon initiation of the program in memory of a
loved one.
There being no further discussion, without objection by Council, the Mayor
advised that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CITY COUNCIL: The City Manager submitted a communication
advising that the Budget Study Calendar previously adopted by Council for fiscal
year 2003-04 requires that two special meetings be held:
May 1, 2003 at 7 p.m. - Public Hearing on the
Recommended Fiscal Year 2003-04 City Budget, the
Recommended Fiscal Year 2003-04 HUD Budget, and
various local tax rates and fees
May 12, 2003 at 9 a.m. - Adoption of the Recommended
Fiscal Year 2003-04 Budget and approval of required
budget ordinances and resolutions necessary for the
proper administration of the budget
It was further advised that Section 10 of the Roanoke City Charter requires
that Council officially call these special meetings at the dates and times
specified; therefore, the City Manager recommended that Council authorize
Special Meetings to be held on May 1, 2003, at 7:00 p.m. and May 12, 2003, at
9:00 a.m.
Mr. Carder offered the following resolution:
(#36283-042103) A RESOLUTION establishing the dates and times for two
Special Meetings of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 67, page 192.)
Mr. Carder moved the adoption of Resolution No. 36283-042103. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................ 7.
NAYS: None ....................................................................................... 0.
DONATIONS/CONTRIBUTIONS-CITY PROPERTY: The City Manager
submitted a communication advising that the owner of property located at the
corner of Shenandoah Avenue and Westside Boulevard, Stevens Farm Trust, has
offered to donate to the City an adjacent parcel of land containing approximately
.6 acre of land; the property is located to the south of Strauss Park and would
extend Strauss Park to the adjacent roadway; the property is also wooded and is
in keeping with the City's Urban Forestry Plan to maintain as much tree canopy
as possible, city wide; if the land were to be developed, trees would most surely
be removed; and estimated additional maintenance costs are minimal.
The City Manager recommended that she be authorized to accept the
donation of property identified as Official Tax No. 2732301, subject to satisfactory
environmental site inspection, and to execute any and all documents, to be
approved as to form by the City Attorney, which are necessary to effect a
transfer.
Mr. Cutler offered the following resolution:
(#36284-042103) A RESOLUTION accepting the donation of a .6 acre parcel
of property, located at the corner of Shenandoah Avenue and Westside
Boulevard, identified by Tax Map No. 2732301, from the Stevens Farm Trust, and
expressing appreciation for such donation.
(For full text of Resolution, see Resolution Book No. 67, page 194.)
Mr. Cutler moved the adoption of Resolution No. 36284-042103. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
POLICE DEPARTMENT-BUDGET-DRUGS/SUBSTANCE ABUSE: The City
Manager submitted a communication advising that in 1991, the Virginia General
Assembly passed State legislation allowing local law enforcement to seize and
have forfeited property connected with illegal narcotics distribution; the law also
makes it possible for police departments to receive proceeds from forfeited
properties; and application for an equitable share of the property seized by local
law enforcement must be made to the Department of Criminal Justice Services,
Forfeited Asset Sharing Program, and certified by the Chief of Police.
It was further advised that property, including funds shared with State and
local agencies, may be used only for law enforcement purposes; program
requirements mandate that funds be placed in an interest bearing account and
interest earned will be used in accordance with program guidelines; and
revenues totaling $13,274.00 have been collected and are available for
appropriation in Grant Fund Account Nos. 035-640-3302-3300 and 035-640-3302-
3299.
It was explained that in 1986, Congress authorized the transfer of certain
Federally forfeited property to State and local law enforcement agencies that
participated in investigation and seizure of the property; application for an
equitable share of property seized by local law enforcement must be made to the
U. S. Department of Justice and certified by the City Attorney; and the property,
including funds shared with State and local agencies, may be used only for the
purpose stated in the application, i.e., narcotics investigations related to law
enforcement; participation in federally forfeited property enhances the
effectiveness of narcotics investigations by providing necessary investigations
equipment and investigative funds, offsetting the costs that would otherwise
have to be borne by the City's taxpayers; the Police Department receives funds
periodically from the Federal Government's Asset Sharing Program, and grant
requirements state that the funds must be placed in an interest bearing
account, with interest earned be used in accordance with program guidelines;
and revenues totaling $11,793.00 have been collected and are available for
appropriation in the Grant Fund, Account Nos. 035-640-3304.3305 and 035-640-
3304-3306.
The City Manager recommended that Council appropriate $13,274.00 to the
Grant Fund, Overtime Wages, Account No. 035-640-3302-1003, and increase the
Grant Fund revenue estimate for Account No. 035-640-3302-3300 by $13,004.00
and Account No. 035-640-3302-3299 by $270.00; and appropriate $11,793.00 to the
Grant Fund account for Investigations and Rewards, Account No. 035-640-3304.
2150, and increase the Grant Fund revenue estimate for Account No. 035-640-
3304-3305 by $11,736.00 and Account No. 035-640-3304-3306 by $57.00.
Mr. Bestpitch offered the following budget ordinance:
(#36285-042103) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 195.)
Mr. Bestpitch moved the adoption of Ordinance No. 36285-042103. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ......................................................................................... 7.
NAYS: None ...................................................................................... -0.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS-CMERP: A communication from the Roanoke City
School Board requesting appropriation of $1,558,495.00 in Capital Maintenance
and Equipment Replacement Funds for the following, was before Council.
replacement of school copier equipment and administrative
technology equipment,
purchase of site-based instructional technology equipment,
replacement of six school buses,
purchase of a special education transportation vehicle,
purchase of facility maintenance equipment, and improvements to
the Human Resources Office, and
additional construction cost of the transportation facility.
A report of the Director of Finance recommending that Council concur in
the request of the School Board, was also before the body.
Mr. Dowe offered the following budget ordinance:
(#36286-042103) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 School Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 196.)
Mr. Dowe moved the adoption of Ordinance No. 36286-042103. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS: NONE
OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY COUNCIL: As a result of the Council's Closed Session which was held
earlier in the day, the Mayor announced that it is the unanimous consensus of the
Council that Beverly T. Fitzpatrick, Jr., will be appointed in the near future as a
Member of the Roanoke City Council, to fill the unexpired term of William H.
Carder, ending June 30, 2004, upon receipt of Mr. Carder's formal resignation,
and Mr. Fitzpatrick is expected to take his seat on the Council at the regular
meeting on Monday, May 19, 2003.
ACTS OF ACKNOWLEDGMENT-COUNCIL: The Mayor displayed an Easter
greeting card from former Council Member and Mrs. Robert A. Garland which
included a photograph of the Garland family in 1953. He expressed appreciation
to Mr. and Mrs. Garland for all they have done for the City of Roanoke, and
extended belated Easter greetings to all citizens of the Star City.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
REFUSE COLLECTION: Mr. David Gresham, 5260 Cross Bow Circle,
Roanoke County, expressed concern with regard to debris along the banks of the
Roanoke River and debris in trees, which is an eye sore in an area that serves as
a community focal point.
ARMORY/STADIUM-SPECIAL EVENTS: Mr. Chris Craft, 1501 East Gate
Avenue, N. E., encouraged Council Members and citizens of Roanoke to attend
the Franklin Graham, Southwest Virginia Festival, to be held on May 2 - 4, 2003,
at the City of Salem Stadium.
ACTS OF ACKNOWLEDGMENT-CITY COUNCIL: Mr. E. Duane Howard, 508
Walnut Avenue, S. W., commended the Members of Council upon its impending
election of Beverly T. Fitzpatrick, Jr., to fill the unexpired term of Council Member
William H. Carder.
COMPLAINTS-PARKS AND RECREATION.TREES: Mr. E. Duane Howard,
508 Walnut Avenue, S. W., called attention to parked vehicles on the grounds of
Jackson Park, and requested that the City Manager address the matter before
further damage is done to ground cover and historic trees.
CITY MANAGER COMMENTS:
CITY GOVERNMENT-NEWSPAPERS: The City Manager presented copy of
the Roanoke Citizen Magazine which will be delivered to the homes of Roanoke's
citizens, and advised that the magazine is an important edition in terms of
detailing the City of Roanoke's excellence as a community.
At 5:20 p.m., the Mayor declared the meeting in recess for two closed
sessions.
At 6:00 p.m., the meeting reconvened in the Council Chamber, with Mayor
Smith presiding and all Members of the Council in attendance, except Council
Members Carder, Harris and Wyatt.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
27
such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Cutler and adopted by the following
vote:
AYES: Council Members Cutler, Dowe, Bestpitch and Mayor Smith ......... -4.
NAYS:None ...................................................................................... ~.
(Council Members Carder, Harris and Wyatt were not present when the vote was
recorded.)
OATHS OF OFFICE-COMMITTEES-JUVENILE CORRECTION FACILITIES:
The Mayor advised that there is a vacancy on the Roanoke Valley Juvenile
Detention Center Commission, to fill the unexpired term of Glenn D. Radcliffe,
resigned, ending June 30, 2006; whereupon, he opened the floor for nominations.
Mr. Bestpitch placed in nomination the name of Vickie L. Price, Acting
Director of Social Services,
There being no further nominations, Ms. Price was appointed as a member
to the Roanoke Valley Juvenile Detention Center Commission, to fill the
unexpired term of Glenn D. Radcliffe, resigned, ending June 30, 2006, by the
following vote:
FOR MS. PRICE: Council Members Cutler, Dowe, Bestpitch and Mayor
Smith ......................................................................................................... -4.
(Council Members Carder, Harris and Wyatt were not present when the vote was
recorded.)
At 6:05 p.m., the Mayor declared the Council meeting in recess until 7:00
p.m., in the City Council Chamber.
At 7:00 p.m., on Monday, April 21, 2003, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr.,
C. Nelson Harris, Linda F. Wyatt, William D. Bestpitch, William H. Carder and
Mayor Ralph K. Smith .................................................................................. -7.
ABSENT: None ................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Vice-Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS: The Mayor advised that
Shining Star Awards are presented to persons who go above and beyond the call
of duty to be of service to their fellowman and woman and to their community;
and on behalf of the Members of Council, he was pleased to present awards to
Ms. Vicki Wert and Mr. Alan Gleiner.
The Mayor stated that Ms. Wert, a teacher at Patrick Henry High School,
has great teaching skills and a passion for helping others; her method of
teaching may seem odd to others, but those who encounter her on a daily basis
know the true benefits of having a teacher like her. All of her students are eager
to attend class, they pay attention to details, and she is an inspiration to others.
The Mayor advised that Mr. Gleiner has been involved in transportation
planning issues in the Roanoke Valley for many years, he is a producer at WDBJ-
TV - Channel 7 and graciously volunteered his time, talent and community
contacts to provide a permanent record of the visit to Roanoke by lan
Lockwood, a nationally recognized traffic consultant. He stated that because of
Mr. Gleiner's contribution, the citizens of Roanoke will be able to better
understand the benefits of traffic calming and City staff will be able to renew their
skills on how to implement changes in the City of Roanoke.
PROCLAMATIONS.BICYCLIST: The Mayor presented a Proclamation
declaring the month of May 2003 as Bike Month.
PUBLIC HEARINGS:
SCHOOLS: Pursuant to Section 9-20.1 Public hearing before appointment
of School Board Members, Code of the City of Roanoke (1979), as amended, the
City Clerk having advertised a public hearing for Monday, April 21, 2003, at 7:00
p.m., or as soon thereafter as the matter may be heard, to receive the views of
citizens with regard to School Board applicants, the matter was before the body.
Advertisement of the public hearing was published in The Roanoke Times
on Friday, April 11, 2003, and in The Roanoke Tribune on Thursday, April 17,
2003.
The Mayor advised that on July 1, 2003, there will be three vacancies on the
Roanoke City School Board for terms ending June 30, 2006, and at its meeting on
Monday, April 7, 2003, Council selected the following persons to receive the
public interview on Thursday, April 24, 2003, commencing at 4:30 p.m., in the City
Council Chamber:
Dennis Binns
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
The Mayor inquired if there were persons in attendance who would like to
speak to the candidacy of the above listed applicants; whereupon, the following
persons spoke:
Ms. Carol Brosh, 2250 Westover Avenue, S. W., spoke in support of the
candidacy of F. B. Webster Day, who has been a great asset to the School Board.
She stated that Mr. Day is committed to public schooling as evidenced by the fact
that he has three sons who have, or are currently, attending public schools in
Roanoke City; he is an insightful, critical thinker who asks the right questions, he
does his homework on issues, he knows how to get to the crux of a problem, he
is a creative thinker who offers workable and practical solutions, he is fair and
open minded when considering the plight and opinions of others, he understands
the fiscal as well as the scholastic implications of decisions that come before the
School Board, and he is his own person and not afraid to ask tough questions or
make difficult decisions. She advised that Mr. Day is the kind of person who is
needed on Roanoke's School Board and urged that he be reappointed for a full
three year term of office.
Mr. Sherman Lea, 1638 Lonna Drive, N. W., spoke in support of the
candidacy of F. B. Webster Day. He advised that having previously served on the
School Board, he worked with Mr. Day on a number of important issues. He
stated that Mr. Day is a committed, dedicated and knowledgeable School Board
member; public education is in a critical stage throughout the country; school
boards are being called upon to make critical decisions, and in doing so it is
incumbent upon governing bodies to appoint School Board members who are
good critical thinkers. He called attention to the need to continue to upgrade
salaries for all school employees, upgrading Roanoke's two high schools, a
seventh period day for the high schools, and school safety, all of which are
important issues that school boards across the country are facing. He referred to
past efforts of Mr. Day involving school safety, the student drop out rate, and
upgrading teacher salaries, and encouraged Council to reappoint Mr. Day to a full
three year term of office on the School Board.
Ms. Karen Pillis, 2719 Richelieu Avenue, S. W., endorsed the candidacy of
Kathy Stockburger in order to ensure that Roanoke's public schools continue to
grow and to improve during this time of economic challenge. She advised that
Ms. Stockburger was educated in the Roanoke City Public Schools, her children
attended Roanoke City schools where they grew and matured, both through a
3O
strong academic curriculum and through a wide variety of extra curricular
activities; Ms. Stockburger has been active in her children's schools, Parent
Teacher Associations and governing and advisory boards; she volunteers for
both classroom and committee work; she has the ability to listen to many sides of
an issue, sift through the conflicting data, and make informed thoughtful
consensus building decisions; she possesses great leadership skills as
demonstrated through her professional life and her service to the community; her
leadership ability is derived not just from her ability to form consensus, but also
from the amount of positive proactive energy she brings to each endeavor; and
her greatest asset is a clear understanding of the need for public schools to serve
all children in the City of Roanoke with the same standards of excellence.
Mr. George Anderson, 2412 Stanley Avenue, S. E., endorsed the candidacy
of Kathy Stockburger as an exceptionally qualified candidate for the School
Board. He advised that he has worked with Ms. Stockburger in various capacities
when she chaired and served on committees, she has been an effective teacher, a
follower, and a leader; she exhibits exceptional organizational abilities and
sensitivity; she assisted her church with an effective strategic plan; and her work
as a consultant for businesses and agencies, public and private, and her
experience in mediation and conflict resolution, as well as strategic planning,
have earned for her a reputation as someone who can bring people together with
divergent views and with conflict to overcome difficulties, establish consensus,
and establish direction. He stated that Ms. Stockburger has a passion to help all
children in the public school system, particularly those who are disadvantaged;
therefore, she would be an exceptional candidate for the School Board.
Ms. Arlene Riley, 2615 Stanley Avenue, S. E., endorsed the candidacy of
Kathy Stockburger to the Roanoke City School Board. She advised that Ms.
Stockburger is a powerful advocate for Roanoke's children and its schools; and
she would bring the following strengths to the School Board: organizational
skills, leadership experience and skills, conflict resolution skills, and personal
dedication and commitment to Roanoke's schools.
Anita Price, 3101 Willow Road, N. W., President of the Roanoke Education
Association (REA), representing approximately 700 educators of Roanoke City
public schools, endorsed the candidacy of Gloria Manns and Kathy Stockburger.
She advised that an objective of the REA is to advocate for children and for
public education, and to aid in the decision making process regarding
educational issues; therefore, the REA believes that these two candidates would
be excellent assets to the Roanoke City School Board and would cooperate with
all involved interests of children and stakeholders of public education.
Mr. Eugene Elliott, 2720 Rosalind Avenue, S. W., endorsed the candidacy of
David Trinkle, a geriatric psychiatrist who is highly respected in his field. He
advised that Dr. Trinkle currently has two children in the Roanoke City Public
Schools, he has been involved in community service by serving as President of
3]
Mill Mountain Zoo, the Grandin Theatre fund raising campaign; a Junior
Achievement volunteer in the Roanoke City school system, and a member of the
site based council for Crystal Spring Elementary School. He stated that Dr.
Trinkle brings a practical background to education; in his practice as a geriatric
psychiatrist, he supervises a department and is involved in management on a
daily basis, he routinely deals with budgets and organizational matters, and he
has shown interest in public schools by seeking out administrative staff and
offering suggestions. He advised that Dr. Trinkle would be a valuable addition to
the Roanoke City School Board.
Dr. Elizabeth Lee, 4833 West Hill Drive, S. W., Past Principal of Patrick
Henry High School, endorsed the candidacy of Gloria P. Manns for reappointment
as a Trustee to the Roanoke City School Board. She called attention to Ms.
Manns past experience as a School Trustee, including the position of School
Board Chair; she is a graduate of Roanoke City schools, a counseling
professional in private practice who owns her own business, and the parent of
two graduates of Roanoke City schools. She referred to Ms. Manns strengths and
wisdom in dealing with difficult challenges; she is positive, professional and
creative in problem solving; she has no private agenda, but a desire to promote
the welfare of Roanoke City school students; she will be equitable and caring
about all youth in Roanoke's schools; she is not afraid of hard work, or long
hours or the demands of making difficult decisions; she will uphold strong
academic standards of learning; she understands the value of counseling
services, co-curricular development, student health issues, safety concerns and
budget issues; and she will do her utmost to be an informed advocate of
Roanoke's youth. She urged that Council reappoint Ms. Manns to the School
Board for a second three year term.
Ms. Allison AIIsbrook, 4429 Rosecrest Road, S. W., endorsed the candidacy
of David Trinkle in his efforts to become a member of the School Board. She
called attention to numerous attributes of Dr. Trinkle that will enable him to be an
asset to the School Board; he has a strong commitment to his work as a geriatric
psychiatrist; not only is his intelligence evident, but the compassionate way that
he works with patients and their families has enhanced the lives of countless
people; in addition, his teaching and lecturing have helped to build a bridge of
understanding regarding the unique challenges that older people and their
families face; and his commitment to and interest in his children will help to make
him a strong advocate for all children in Roanoke City. She referred to Dr.
Trinkle's unwavering dedication to Roanoke and his efforts to make Roanoke a
better place to live and work; he brings a common sense approach that is
essential in dealing with issues of education; he has empathy and compassion to
work with people from all different walks of life; he has the intelligence to see and
understand complex problems, and the wisdom and perseverance to find
workable solutions. She advised that allowing Dr. Trinkle to serve his community
as a member of the School Board will be a gift to the children of Roanoke City
and to those who value the education of children above all else.
Ms. Brenda Hale, 3595 Parkwood Drive, S. W., endorsed the candidacy of
Gloria Manns for another term on the Roanoke City School Board. She advised
that Ms. Manns has a long history of working with numerous organizations
striving for better education of Roanoke's youth by creating an environment of
inclusiveness; she is a highly skilled and professional social worker, a pioneer in
the Roanoke Valley and a role model with a hallmark of success; she stands
ready to serve with qualifications that are evident; and she has been an asset to
the Roanoke City School Board and will continue to make a difference in the lives
of Roanoke's children.
Mr. H. Clark Curtis, 1309 Guilford Avenue, N. W., endorsed the candidacy of
Gloria Manns for reappointment to the Roanoke City School Board. He stated
that Ms. Manns brings leadership skills, organizational skills, a calm level-headed
demeanor, her social work and mental health background will add to her ability to
thoroughly assess all situations, she has a good relationship with the Roanoke
Education Association, she has the ability to think "outside of the box" in all
situations, she is an independent thinker but also a team player, she is a product
of the Roanoke City Schools, and her children graduated from Roanoke's school
system.
Mr. Kenneth Robinson, 2120 Broadway Avenue, S. W., endorsed the
candidacy of David Trinkle. He advised that Dr. Trinkle is highly energetic, highly
motivated, and exceptionally well organized; he is the father of two children
currently enrolled in the Roanoke City School system; he is extensively involved
in the community, including a founding member of the Grandin Theatre
Foundation, and a Past President of Mill Mountain Zoo; his psychiatric training
provides the background for good listening skills and the ability to respond to
and evaluate differing viewpoints; and he has been chosen to fill leadership
positions in medical and community organizations.
Mr. David Hill, 2416 Wycliff Avenue, S. W., endorsed the candidacy of David
Trinkle. He advised that Dr. Trinkle has held numerous leadership positions; he
has dedicated his career to working with senior citizens, many of whom suffer
from dementia, and without his expertise many persons in the Roanoke Valley
would have to do with less able medical assistance. He stated that appointment
of Dr. Trinkle to the School Board will ensure that Roanoke's children will be the
beneficiaries of his life long commitment to education.
Mr. Ray Douglas, 3316 Kershaw Road, N. W., endorsed the candidacy of
Gloria Manns for reappointment to the School Board. He referred to her excellent
coordinating and organizing abilities, leading to productive and successful
conclusions. As School Board Chair, he stated that she has provided the
leadership to make all members feel included in the process; she has strong
leadership and organizational skills, she operates a private counseling service
and manages by objectives; she is a product of the Roanoke City Public Schools
and serves as an outstanding role model.
There being no further speakers, the Mayor declared the public hearing
closed.
Without objection by Council, the Mayor advised that all comments would
be received and filed.
STREETS AND ALLEYS-YMCA: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, April 21, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the YMCA of Roanoke Valley, Inc., that a
ten foot wide alley extending in a westerly direction for 110 feet, more or less,
from 5th Street, S. W., lying between parcels of land identified as Official Tax Nos.
1113417 - 1113419, inclusive, and 1113422. 1113425, inclusive, be permanently
vacated, discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 4, 2003 and Friday, April 11, 2003.
The City Planning Commission submitted a written report advising that the
petitioner requests closure and vacation of the paper alley in order to construct a
family recreational facility.
The City Planning Commission recommended that Council approve
the request.
Mr. Carder offered the following ordinance:
(#36287-042103) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 198.)
Mr. Carder moved the adoption of Ordinance No. 36287-042103. The
motion was seconded by Mr. Cutler.
Daniel F. Layman, Jr., Attorney, appeared before Council in support of the
request of his client.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter.
There being none, he declared the public hearing closed.
34
Mr. Bestpitch advised that his spouse is employed by the YMCA of
Roanoke Valley, Inc.; whereupon, the City Attorney stated that there is no conflict
of interest and Mr. Bestpitch could cast his vote on the item currently under
consideration and the next item on the agenda.
There being no questions/discussion by Council, Ordinance No. 36287-
042103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
CITY PROPERTY-YMCA: Pursuant to action of the Council, the City Clerk
having advertised a public hearing for Monday, April 21, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to proposed conveyance
of City-owned property located at 540 Church Avenue, S. W., identified as Official
Tax No. 1113414, to the YMCA of Roanoke Valley, Inc., upon certain terms and
conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 11, 2003.
The City Manager submitted a communication advising that the YMCA of
Roanoke Valley, Inc., a non-profit organization, has expressed an interest in
acquiring the property on which the Jefferson Gym is located; the YMCA is in
need of a new facility to accommodate its expanding number of programs and to
replace the YMCA's existing facility; and the Agreement as proposed by the
YMCA specifies that the City of Roanoke transfer title to the YMCA, upon certain
conditions.
It was further advised that if the YMCA obtains the Jefferson Gym, it will
make available some of its resources to Roanoke's youth, including staff and
various fitness and safety programs, which will benefit and support the recently
developed Roanoke Youth Initiative Program.
The City Manager recommended, following the public hearing, that she be
authorized to execute an Agreement to be approved as to form by the City
Attorney and any other documents necessary to implement terms of the
Agreement.
Mr. Dowe offered the following ordinance:
(#36288-042103) AN ORDINANCE authorizing the City Manager to execute
an agreement, deed and any related and necessary documents providing for the
conveyance of City-owned property located at 540 Church Avenue, S. W., and
bearing Official Tax No. 1113414, to the YMCA of Roanoke Valley, Inc., upon
certain terms and conditions; and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 200.)
Mr. Dowe moved the adoption of Ordinance No. 36288-042103. The motion
was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter; whereupon, William Zazynski, Branch
Director, Central YMCA, spoke in support of the conveyance of City owned
property to the YMCA.
There being no further speakers, the Mayor declared the public hearing
closed.
There being no questions/discussion by Council, Ordinance No. 36288-
042103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ....................................................................................... 0.
TREES-COMMUNITY PLANNING: Pursuant to action of the Council, the City
Clerk having advertised a public hearing on Monday, April 21, 2003, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, with regard to an amendment to
Vision 2001-2020, the City's Comprehensive Plan, to include the Urban Forestry
Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 4, 2003, and Friday, April 11, 2003.
The City Planning Commission submitted a written report recommending
that Council adopt, as an element of Vision 2001-2020, the Urban Forestry Plan,
as amended.
Mr. Cutler offered the following ordinance:
(#36289-042103) AN ORDINANCE approving the Urban Forestry Plan, and
amending Vision 2001 - 2020, the City's Comprehensive Plan, to include the
Urban Forestry Plan; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 201.)
Mr. Cutler moved the adoption of Ordinance No. 36289-042103. The motion
was seconded by Mr. Bestpitch.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter; whereupon, Charles Blankenship, Technical
Advisor to the Urban Forestry Task Force, presented highlights of the City's
Urban Forestry Program.
There being no further speakers, the Mayor declared the public hearing
closed.
There being no further discussion, Ordinance No. 36289-042103 was
adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
CABLE TELEVISION: Pursuant to action of the Council, the City Clerk
having advertised a public hearing for Monday, April 21, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of the City of Roanoke
with regard to a proposed six-month extension of the Cable Television Franchise
Agreement with CoxCom, Inc., d/b/a Cox Communications Roanoke, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, April 7, 2003, and Monday, April 14, 2003.
The City Manager submitted a communication advising that the City of
Roanoke granted a non-exclusive Cable Television Franchise to Cox Cable
Roanoke, Inc., predecessor in interest to CoxCom, Inc. d/b/a Cox
Communications Roanoke (Cox), pursuant to Ordinance No. 30479-42291,
adopted on April 22, 1991; the Franchise was embodied in a Cable Television
Franchise Agreement between the City and Cox dated May 1, 1991, and will expire
on April 30, 2003; similar agreements were entered into among Cox and the
County of Roanoke and the Town of Vinton; and representatives from the three
jurisdictions and Cox have been negotiating terms and conditions of a renewal of
the Franchise Agreement.
It was further advised that while there have been productive meetings
among the staff of the three jurisdictions and Cox, additional meetings and
revisions to the documents are needed in order to reach a final set of documents
that can be recommended to City Council, the Roanoke County Board of
37
Supervisors, and Vinton Town Council; therefore, it is in the best interest of all
parties to extend the current Franchise Agreement with Cox for a period of six
months in order to complete the negotiation process.
The City Manager recommended that Council adopt an ordinance
extending the current Franchise Agreement between the City and Cox for a period
of six months, which will expire on October 31, 2003, or until a renewal Franchise
is executed and approved, whichever occurs first.
Mr. Dowe offered the following ordinance:
(#36290-042103) AN ORDINANCE extending the term of a certain Cable
Television Franchise Agreement, dated May 1, 1991, between the City and
CoxCom, Inc. d/b/a Cox Communication Roanoke, upon certain terms and
conditions; and dispensing with the second reading by title paragraph of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 203.)
Mr. Dowe moved the adoption of Ordinance No. 36290-042103. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter.
There being none, he declared the public hearing closed.
There being no questions/discussion by Council, Ordinance No. 36290-
042103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ...................................................................................... -0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, April 21, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, with regard to amendment to Section 36.1-690, General
authority and procedure, Chapter 36.1, Zoning, Code of the City of Roanoke
(1979), as amended, to provide for reconsideration by Council of a petition to
rezone pursuant to Rule 10, Section 2-15, Rules of procedure, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 4, 2003, and Friday, April 11, 2003.
38
A report of the City Planning Commission advising that the proposed
amendment eliminates a perceived conflict between a procedural section of the
zoning ordinance and the rules of procedure of Council as set forth in the City
Code; Rule 10, Reconsideration of questions, of Section 2-15, Rules of procedure,
provides that any member of City Council voting with the majority on a question
may move for a reconsideration of the question at the same meeting or a
succeeding meeting; Section 36.1-690(i) of the City Code provides that having
once considered a petition to rezone, City Council may not reconsider
substantially the same petition for one year; a recent decision by a Circuit Court
Judge in the City of Roanoke invalidated Council's reconsideration pursuant to
Rule 10 of a rezoning petition; and in setting aside Council's unanimous decision
to grant the petition, the judge ruled that such a reconsideration was prohibited
for one year by Section 36.1-690(i) of the City Code, was before the body.
It was further advised that the proposed amendment will permit
reconsideration by Council of any rezoning petition, as long as such
reconsideration occurs pursuant to Rule 10 of Section 2-15, Rules of procedure,
of the City Code.
The City Planning Commission recommended that Council adopt the
proposed amendment.
Mr. Bestpitch offered the following ordinance:
(#36291-042103) AN ORDINANCE amending and reordaining §36.1-690,
General authority and procedure, of Division 5, Amendments, of Article VII,
Administration, of Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended, to provide for reconsideration by City Council of a petition
under Rule 10 of Section 2-15, Rules of procedure; and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 204.)
Mr. Bestpitch moved the adoption of Ordinance No. 36291-042103. The
motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter.
There being none, he declared the public hearing closed.
There being no questions/discussion by Council, Ordinance No. 36291-
042103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................................................................... 7.
NAYS: None ....................................................................................... 0.
SEWERS AND STORM DRAINS-EASEMENTS: Pursuant to action of the
Council, the City Clerk having advertised a public hearing for Monday, April 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard
to a proposal to vacate a sanitary sewer easement across property located on
Hidden Oak Road, S. W., identified as Official Tax Nos. 5050220 . 5050222,
inclusive, upon request of the property owners, in order to facilitate development
of the property, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 11, 2003.
The City Manager submitted a communication advising that the owners of
property located on Hidden Oak Road, S. W., Official Tax Nos. 5050220, 5050221,
and 5050222, have requested that the City vacate the sanitary sewer easement;
Baron Enterprises of Virginia, Inc., owner of Lots I and 2, and James and Carol
Sexton, owners of Lot 3, have requested vacation inasmuch as the existing sewer
easement will interfere with development of the parcels of land; and the subject
easement is no longer needed since the sanitary sewer located in the easement
has been relocated to the public street right-of-way of Hidden Oak Road and the
plat has been reviewed by and is acceptable to the City Engineer.
The City Manager recommended, following the public hearing, that she be
authorized to execute the appropriate documents vacating the existing sewer
easement; and owners of the property will be responsible for preparation of all
necessary documents, to be approved as to form by the City Attorney.
Mr. Cutler offered the following ordinance:
(#36292-042103) AN ORDINANCE authorizing vacation of a sanitary sewer
easement across property identified by Official Tax Nos. 5050220, 5050221, and
5050222, and more commonly known as 3121, 3125 and 3129 Hidden Oak Road,
S. W., upon certain terms and conditions; and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 205.)
Mr. Cutler moved the adoption of Ordinance No. 36292-042103. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter.
There being none, he declared the public hearing closed.
There being no questions/discussion by Council, Ordinance No. 36292-
042103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ......................................................................................... -7.
NAYS: None ...................................................................................... -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, report and
recommendation to Council.
POLICE DEPARTMENT-ANIMALS/INSECTS-BUDGET-COMPLAINTS.FiRE
DEPARTMENT-TAXES: Ms. Helen E. Davis, 35 Patton Avenue, N. E., addressed
Council on behalf of senior citizens who will be impacted by proposed tax
increases in the City's fiscal year 2004 budget, and advised that the budget needs
scrutiny as it relates to senior citizens.
She expressed concern with regard to the remarks of several citizens at the
Monday, April 7, 2003 Council meeting in which it was reported that a dog was
shot by a City Animal Control Officer; however, no referral was made by Council
to the City Manager for report. (It was pointed out by Council Member Bestpitch
that matters requiring referral under Hearing of Citizens are automatically referred
to the City Manager for report.)
Ms. Davis inquired if plans for Roanoke's fire stations, predominately those
fire stations located in the black neighborhoods, will be presented as a part of the
Council's fiscal year 2004 budget public hearing on Thursday, May 1, 2003, at 7:00
p.m., in the Exhibit Hall at the Roanoke Civic Center.
POLICE DEPARTMENT-BUDGET-CITY COUNCIL-CITY EMPLOYEES: Mr.
Robert Gravely, 3360 Hershberger Road, N. W., expressed concern with regard to
the community in general and the City of Roanoke as a whole. He stated that
Council Members should serve on a full-time basis in order to fully understand
the needs of the City. He referred to "big city crime" in the City of Roanoke on a
"small time" pay scale. He expressed concern with regard to the City Manager's
recommendation to eliminate City work force jobs in order to balance the fiscal
year 2004 budget, the plight of the poor and disadvantaged in Roanoke, and the
need to create more job opportunities for Roanoke's citizens which will lead to a
decrease in crime.
4!
ACTS OF ACKNOWLEDGMENT.CITY EMPLOYEES-GRANTS-ROANOKE
NEIGHBORHOOD PARTNERSHIP: Mr. Carl Cooper, 2001 Angus Road, N. W.,
advised that the Roanoke Neighborhood Partnership Steering Committee
nominated Mr. Alan Gleiner to receive the Shining Star Award in recognition of
his assistance in providing a permanent record of the visit to Roanoke by lan
Lockwood, a nationally recognized traffic consultant. He expressed appreciation
to the City Manager for allowing City staff to work with the Roanoke
Neighborhood Partnership Steering Committee regarding the use and application
of grants for training in connection with community needs.
At 8:35 p.m., the Mayor declared the meeting in recess until Thursday,
April 24, 2003, at 4:30 p.m., in the City Council Chamber, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., for six interviews for appointments to the
Roanoke City School Board.
Monday, April 21, 2003, regular meeting of Roanoke City Council which was
recessed until Thursday, April 24, 2003, was called to order at 4:30 p.m., in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith presiding.
PRESENT: Council Members C. Nelson Harris, Linda F. Wyatt, William D.
Bestpitch, M. Rupert Cutler, Alfred T. Dowe, Jr., and Mayor Ralph K. Smith ........ 6.
ABSENT: Council Member William H. Carder ......................................... 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: Kathy G. Stockburger, F. B.
Webster Day, David B. Trinkle, Tiffany M. Johnson, Dennis M. Binns and Gloria P.
Manns.
The invocation was delivered by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
SCHOOLS: The Mayor advised that on June 30, 2003, the three year terms
of office of F. B. Webster Day, Gloria P. Manns and Marsha W. Ellison as Trustees
of the Roanoke City School Board will expire; Ms. Ellison is ineligible to serve
another term inasmuch as she has served three consecutive three-year terms of
office; and the purpose of the reconvened meeting is to interview six candidates
for the three positions on the Roanoke City School Board for terms of office
commencing July 1, 2003, and ending June 30, 2006.
He further advised that past actions of the Council to comply with the
School Board selection process include:
42
At regular meetings of the City Council held on January 21 and
February 3, Council announced its intention to elect Trustees to the
Roanoke City School Board for terms commencing July 1, 2003.
Advertisements were placed in The Roanoke Times and in The
Roanoke Tribune inviting applications for the vacancies. Nine
applications were received in the City Clerk's Office prior to the
deadline on Monday, March 10, 2003.
At the regular meeting of City Council on March 17, 2003, at 2:00
p.m., Council reviewed and considered all applications.
At the regular meeting of City Council on Monday, April 7, 2003, at
2:00 p.m., Council voted to interview Dennis M. Binns, F. B. Webster
Day, Tiffany M. Johnson, Gloria P. Manns, Kathy G. Stockburger, and
David B. Trinkle for the three vacancies.
A notice was published in The Roanoke Times inviting attendance at
a public hearing to be held by City Council on Monday, April 21,
2003, at 7:00 p.m., to receive the views of citizens regarding School
Board applicants, and further inviting the public to submit proposed
questions to the candidates by filing such written questions in the
City Clerk's Office; however, no questions were submitted.
The Mayor explained that the selection process provides that Council will
publicly interview each candidate separately and out of the presence and hearing
of the other candidates; and the following interviews have been scheduled:
4:30 p.m.
5:00 p.m.
5:30 p.m.
6:00 p.m.
6:30 p.m.
7:00 p.m.
Kathy G. Stockburger
F. B. Webster Day
David B. Trinkle
Tiffany M. Johnson
Dennis M. Binns
Gloria P. Manns
The Mayor pointed out that each candidate will be given the opportunity to
make an opening statement of not more than five minutes; and thereafter, Council
may ask such questions as the Council, in its discretion, deems advisable.
He advised that Council will hold six interviews and each interview will
consist of approximately 30 minutes; after each interview has been completed,
the candidate may leave the Council Chamber inasmuch as no action will be
taken by the Council, and all interviews will be taped by RVTV Channel 3 to be
televised on April 29 at 9:00 a.m. and 8:00 p.m., and April 30 at 11:00 a.m. and
9:00 p.m.
43
In conclusion, the Mayor advised that at the regular meeting of Council on
Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter as the matter may be
heard, Council will hold an election to fill the three vacancies on the Roanoke City
School Board for terms commencing July 1, 2003, and ending June 30, 2006.
The first person to be interviewed was Ms. Kathy G. Stockburger.
Ms. Stockburger expressed appreciation for the opportunity to be
interviewed. She asked, what happens when a child from a public housing
project is challenged and given a strong academic and social foundation by her
local public schools, what is the result when this child is encouraged to excel far
beyond her perceived means and the expectations of the community, and what
impact does this have on the child and on the community. She stated that these
are not rhetorical questions, but pertain to her and her four brothers who grew up
in the Lansdale Public Housing Project in Norfolk, Virginia, and attended Norfolk
City Schools from first grade through 12th grade. She further stated that she was
gifted with two parents who, although they could not provide a lot of material
wealth for their family, did provide a huge amount of support for the learning that
was required in school and that foundation prepared her to attend college to the
doctoral level. She advised that she is committed to public schools and would
like to return the investment; she has three children who grew up in Roanoke City
Schools from kindergarten through 12th grade; they have attended colleges
throughout the state; she is proud of the foundation that was laid for her children;
and she and her husband have always considered themselves to be partners in
their children's education and did not expect the school system to be solely
accountable for their success. She added that her involvement in the Parent
Teacher Associations, the classroom, and boards of organizations which
collaborate with the City schools have provided her with a wider view of the
school system and an appreciation for the complexity of issues that public
schools face. She called attention to at least three constants about schools; i.e.:
everyone has a "gripe", everyone is an expert, and everyone has been a student
at some point. She stated that her experience has made her aware of certain
general areas where Roanoke's schools might improve; i.e.: a continuing need to
expand access and opportunities to all children as realistic options; a need to
continue to explore how poverty impacts student success; and the expectation
that parents, guardians and extended family members must be involved in the
education process, with the provision of realistic avenues for parental
involvement. She stated that she does not have an agenda, but comes with an
open mind, a reputation as an independent thinker, 30 years of professional
experience working with non-profit organizations; strategic planning, board
development and conflict resolution are three areas in which she has particular
expertise; and her diverse experiences and ability to deal with all kinds of people
will be an asset to the School Board. She added that issues to be addressed by
the School Board will often be difficult and frequently unpopular with some, but
reaching reasonable decisions, after becoming well informed, will go far in
avoiding damage control because the buck stops with the School Board. She
44
called attention to the importance of the School Board and Council working
together as partners and never losing sight of the fact that all their work is
devoted to the student, and the partnership circle must widen to include faculty,
administration, parents, guardians and the community. She addressed the need
to hold one another accountable for their respective functions in the school
system, whether it be students, teachers, administrators or the School Board
whose primary concern is to govern.
Mr. Bestpitch advised that since he would be leaving the meeting following
the third interview, out of fairness to all applicants, he would not ask questions.
Dr. Cutler asked the following question:
When you became interested in applying for the School Board, you must
have had something specific in mind that caused you to take on this major
responsibility. What kind of issues, potential changes, or emphases do you have
in mind after a certain period of time, in order to assess your level of success?
Ms. Stockburger advised that she has a great deal of energy that will be
directed in general toward improving Roanoke's current school system, and not
remaking something from the ground up. She stated that her children have gone
through the Roanoke City Public Schools, she has been impressed with their
level of education, although that is not to say there is not room for improvement;
and she does not have a personal agenda, but she has certain ideas that she
would like to explore, one of which is more involvement by parents and guardians
in the learning experience. For example, she stated that she grew up in a housing
project and one of the reasons that mothers did not attend parent-teacher
conferences was because they did not have the proper clothing, therefore, the
question is, how do we make it more comfortable and accessible for parents,
grandparents and extended families who need to be involved in the learning
experience by providing a realistic and non-threatening environment. She called
attention to the need to raise recognition among parents and students as to
programs that currently exist and recruitment for participation in programs with
vacancies, all of which can be done through better communications. She stated
that enhanced communication on all levels is an improvement that is needed.
Vice-Mayor Harris asked the following question:
What are your thoughts relative to student discipline which is an issue of
classroom management and parental comfort in sending children to public
schools?
Ms. Stockburger advised her thoughts on the subject crystallized more
clearly earlier today upon hearing the tragic news of a death in Pennsylvania
where an eighth grade student shot the principal and himself, which is not
necessarily a discipline issue, but there is sometimes a tendency to lump all
45
school violence issues into the category discipline, and the teacher is often held
accountable for disciplining the student. She stated that when a random act of
violence occurs, whether it be in the school or on the street corner, the first
thought is to separate what is actually a discipline issue from something that is
either larger or smaller, then communicate clearly to all stakeholders as to the
appropriate limits. She advised that the model should be through parenting and
if there is a consequence, all parties should know what the consequence is in
order to fairly implement the consequence; if consequences vary in different
schools and at different levels of the school division, it is difficult to be fair;
therefore, there is a need for clarity of expectation and consistency in
implementation relating to disciplinary issues.
Ms. Wyatt asked the following question:
Do you think the current process of using the City's Audit Department is
effective, or would it be more beneficial for the School Board to employ its own
outside independent auditors?
Ms. Stockburger advised that several improvements can be made in the
way that audits are performed, but whatever improvements are enacted, there
must be clear lines of communication between the School administration, the
School Board and the Council than currently exist, and stakeholders should not
read about issues in the newspaper, but should be briefed early on. She called
attention to the need to look at the advantages and disadvantages of several
different methods to audit; however, whatever direction is chosen, it is not so
much a question of whether a change is needed in the way audits are conducted,
but should a more fundamental change be made in the way issues are
communicated to the public.
Mr. Dowe asked the following question:
What are the qualities of a good School Superintendent?
Ms. Stockburger responded that a good Superintendent is an individual
who is willing to work collaboratively with all involved parties in the educational
process, which is the one way to ensure success. She stated that a person can
collaborate if they can communicate openly and effectively with all parties and if
decisions are made that do not have their preferred outcome. She added that the
partnership between the Superintendent, the School Board and the Council is
critical, because without being able to collaborate, a lot of energy and money will
be expended, while not reaching a level of excellence in education. She stated
that other qualities of a good school superintendent would include intelligence,
the ability to problem solve creatively, and a person who is thrifty.
The Mayor asked the following question:
46
Some previous School Boards have been more of a "rubber stamp" body
than persons who are willing to contribute their individual views. What are your
thoughts on the subject?
Ms. Stockburger advised that she works with non-profit organizations,
involving strategic planning and board development, and a board's role is to
govern and to set policy which is a difficult and sometimes unpopular job, and all
parties should have the self assurance that it is acceptable to disagree as long as
positions are justified. She added that another way to enhance a board, working
together as a team, is to provide a venue in which people feel comfortable in a
formal setting of disagreeing with respect. She called attention to her
background in conflict resolution and noted that an element to resolving conflict
is to identify issues, because sometimes solutions are formed before issues are
clearly articulated, which is a waste of time and money. She stated that it would
be hoped that a board could work together, disagree, but clearly identify the
issues and the necessary outcomes, because if the School Board looses sight of
the interest of the student, all is for naught. She advised that the student should
be the focus or the crystallizing point for divergent views that need to be
negotiated.
The second person to be interviewed was F. B. Webster Day
Mr. Day advised that public service can impact on family life and personal
employment; he has a law practice that provides the flexibility to serve on the
School Board, along with law partners who value public service. He stated from
1997 to 2000, he served on the School Board, and following his departure from
the Board, he continued to be interested in the education of Roanoke's children;
he served as a site based counselor at Patrick Henry High School, on the School
Board's Safety Advisory Committee, and in 2002, he was appointed to fill the
unexpired term of Sherman Lea, the rationale being that someone with
experience would be able to be of immediate help to the School Board; and he is
now seeking reappointment for a full three year term. He referred to the range of
opportunities and challenges that the School Board will face over the next three
years; i.e.: the relocation of the Roanoke Academy of Mathematics and Science to
its new facilities, the renovation of Patrick Henry High School in 2004, graduating
seniors will be the first class to be required to meet stricter diploma requirements
that were instituted with the Standards of Learning, the likelihood that State
funding for public education will be less than adequate requiring the School
Board to continue to stretch the dollar and to work with Council to ensure that
programs are adequately funded and employees are adequately, fairly and
competitively paid, and schools must be fully accredited under the Standards of
Learning accreditation by 2007. He stated that he is seeking reappointment to the
School Board in order to be a part of these exciting and challenging times.
Dr. Cutler asked the following question:
47
How can the relationship between the School Board and City Council be
optimized?
Mr. Day stated that historically the relationship between the two bodies has
been good, although there is always room for improvement; and both Council
and the School Board have worked well in the past, along with the two
administrations, which is something that the citizens of Roanoke should be proud
of. He stated that the joint workshops between Council and the School Board
have been beneficial, the "buddy system" has worked well and should continue,
and serving on the Legislative Committee has provided him with good insight
into the matters that Council attempts to address.
Vice-Mayor Harris asked the following question:
What are your thoughts relative to the issue of student discipline?
Mr. Day stated that schools are basically safe places, however, it is
necessary that the schools not only be safe, but be perceived as safe, particularly
with budget issues and those hard decisions that have to be made regarding
student resource officers and the best way to deploy scarce resources. He stated
that it is a struggle to maintain uniform, but fair application of the standards of
expectation relating to classroom discipline; and both teachers and principals
must have the authority to deal with discipline problems.
Ms. Wyatt asked the following question:
Do you think that the current process of using the City's Audit Department
is effective, or would it be more beneficial for the School Board to employ its own
outside independent auditors?
Mr. Day responded that the current process is effective and has worked
well; in the past; the process has provided both the School administration and
the School Board with much needed information about how things can be done
better; and audits have uncovered certain things that should not have happened.
He stated that under the current audit process, when a draft audit report is
prepared, the Freedom of Information Act requires the draft audit become public,
while in certain instances it may be premature for the document to become public
at that point.
Mr. Dowe asked the following question:
Describe the qualities of a good School Superintendent.
48
Mr. Day called attention to the number of hats that a School Superintendent
is expected to wear; i.e.: cheerleader, administrator, educator, and direct seven
School Board members at the same time. Therefore, he stated that the position
calls for a person who is dedicated to public education with the skills to articulate
their vision.
Dr. Cutler asked the following question:
What is your perspective on the value of the career technical education
curriculum in Roanoke's high schools? Can the curriculum be improved or
strengthened?
Mr. Day advised that career technical education in the school system,
although a necessary component, may not be right for every child. He called
attention to the need for a public relations campaign in order to overcome the
perception that career technical education is strictly vocational education, when,
in fact, courses include high tech material. He referred to the Blue Ridge
Technical Academy which is an innovative program and with the decrease in
funding, the School Board is trying to keep the program intact. He advised of the
need for balance in any type of vocational education and the desire to educate
students leading to gainful employment, and while the school system should not
teach to the test in pure academic areas, it should also resist the temptation to
train just for the local job market. He stated that his philosophy is that the school
system should train and educate students so that they can go anywhere in the
world and seek employment, which will favorably reflect on the City's economic
development by encouraging businesses to locate and to fill jobs in Roanoke, as
well as other opportunities. He stated that the training and the base knowledge
must exist in order to encourage students to become life-long learners.
Mayor Smith asked the following question:
My life experiences have taught me that whether it be a corporate board, a
Council or a School Board, the best way to have success is to bring a number of
bright minds together, each willing to express their individual views and
philosophies, and out of that comes greater success. Please elaborate on that
statement.
Mr. Day concurred in the Mayor's statement and advised that when there
are people who are willing to listen before they talk, who are willing to talk and
advance their views, and where there is honest give and take communications,
progress will be made. He stated that during discussions with fellow School
Board members, different points of view will be expressed, however, it is critical
that School Board members feel free to communicate in a free flowing give and
take environment.
Ms. Wyatt asked the following question:
49
What is your perception of the relationship of the School Superintendent
with his central staff, administrative staff, building administrators, teachers and
support staff?
Mr. Day stated that the Superintendent sets the tone, delegates and
oversees responsibilities, therefore, the buck stops with the Superintendent in
the chain of command; and it is imperative that central administrators be
intelligent, hard-working and provide support to the Superintendent, particularly
in a school system as large as Roanoke's with its varied responsibilities and
programs. He referred to the quality of staff in central administration and
building operations, all working in conjunction with a Superintendent who
oversees the entire operation. He stated that the relationship between the
Superintendent, central staff, administrative staff, building staff, teachers and
support staff is good, the Superintendent has set a good example, his input and
response to the Standards of Learning by requiring biennial plans was a positive
move, and there are always issues that need to be worked out, but overall,
relationships with the School Superintendent are good.
Mayor Smith asked the following question:
Sometimes there are good relationships and sometimes there are success
relationships, which are defined in different ways. I am not hearing enough
divergent views from the present School Board. What is your reaction to this
statement?
Mr. Day stated that divergent views are expressed at each School Board
meeting; however, when the School Board speaks, it can only speak with one
voice, since a four to three vote wins as much as a seven to zero vote; therefore,
when the School Board sets policy, which is its primary purpose, it speaks with
one voice.
The third person to be interviewed was David B. Trinkle
Dr. Trinkle advised that it was a great honor and pleasure to apply for a
position on the School Board; and he applied for the position out of a desire to
participate more actively in his community, but specifically in the School system
which is Roanoke's greatest asset. He stated that any School system, teachers,
administrators, students, and parents, are at the core of the success, and provide
the vitality and growth of any community; and fortunately Roanoke City Council
is aware of the value of the School system and has actively supported Roanoke's
School system in many ways. He advised that he did not apply for appointment
out of a sense that something is wrong with the School system, but with a desire
to improve on current successes. He stated that he is fully aware of the many
challenges facing Roanoke's school system, such as budget needs, funding
cutbacks, safety and violence, child health issues, longer school days versus
year round school, continued implementation of standardized testing, adequate
athletics and facilities, new performance assessment models, salaries, benefits,
special needs, gifted programs, and the list is ongoing. He added that he hopes
to bring a new face with a strong background in medicine, psychiatry, mental
health, teaching and administration to the School Board; and specifically, he
would like to help the School Board to be more open, to communicate with
citizens more effectively, and to improve morale among those employed in the
School system. He stated that one of the greatest challenges facing the School
system and the School Board today is the need to foster and to promote the
diversity and innovative programming found in Roanoke's School system in the
face of standardized requirements without creating disparities among different
schools; to encourage early faculty development programs and to assure that
assessment tools for students and faculty alike are generated and interpreted the
same throughout the school system. He listed credentials that will help him to be
a good School Board member; i.e.: Medical Director at Carilion Center for Healthy
Aging, an active participant in budget issues, development of new system wide
programs and evaluation of existing programs, a member of several committees
for the health system, liaison for physicians, administrators, patients and
families, an active participant in Carilion's medical education program through
teaching, developing curriculums, developing and implementing standardized
assessment tools for students and faculty, medical research and writing, grant
writing, faculty development, and a regional and national speaker at numerous
accredited programs and medical education programs. He stated that the
success of these programs lies in the ability to bring people together from
different aspects of a larger system; to value their input and to coordinate goals
and objectives of each program; to implement effective teaching and to evaluate
outcomes so as to improve future programs. He added that these experiences
will set him apart from other candidates and serve him well as a potential School
Board member; in addition, he stated that he has served on and led numerous
community and professional organizations in the Roanoke Valley and elsewhere;
he has been involved in major capital campaigns, an active role in his state
professional society required ongoing work with legislators, administrators,
professionals and Virginia consumers of care as well as citizens; and his role as
listener, effective communicator and a person who would bring different voices to
the table in order to make difficult but sound decisions would serve him well as a
member of Roanoke's School Board. He explained that he is currently involved in
the School system through the Crystal Spring Site Based Council and as an
active parent in his child's education; he is aware of many of the issues currently
facing the school system and could become familiar with School Board issues
quickly if appointed; he is excited and enthusiastic about the prospects of joining
the School Board; he is prepared for the time commitments, hard work, and
difficult decisions that will be required; and he will be dedicated to being
available and to listening to the voices from all diverse and varied aspects of the
School system and the community at large.
Vice-Mayor Harris asked the following question:
What are your thoughts with regard to student discipline in the Roanoke
City Public Schools relative to classroom management, and the parental comfort
level in sending children to City schools?
Dr. Trinkle advised that concerns have centered around implementing
discipline fairly and uniformly, which is difficult because every case is different in
terms of the called for disciplinary measure and the child's behavior. He stated
that educating parents and teachers can be effective, and interpretation of the
rules and guidelines regarding discipline for principals should be effectively and
uniformly implemented among the various schools. He added that discipline
could also relate to a child health issue and in some instances may require
further testing, special needs, and the availability to intervene either medically or
behaviorally in terms of repeated behavior. In summary, he stated that it is
important to interpret and to enforce discipline in a uniform and consistent
manner and to provide the level of education and support that families need.
Ms. Wyatt asked the following question:
Do you think that the current process of using the City's Audit Department
is effective for the school system, or would it be more beneficial for the School
Board to employ its own outside, independent auditor?
Mr. Trinkle advised that he would need more information in order to
respond to the question appropriately.
Mr. Dowe asked the following question:
What are the characteristics of a good school superintendent?
Dr. Trinkle advised that a good superintendent should be a well-educated
and experienced individual who has had experience with school systems and in
the administration of school systems, who has an awareness of the size and type
of school system existing in Roanoke, as well as an awareness of the Roanoke
Valley and the community at large. He stated that he would favor a person who is
personable, who is available, who has good listening skills, who is a good
communicator and lets one know where he or she stands on an issue.
Dr. Cutler asked the following question:
What is your view of the relationship of the School Superintendent and the
School Board? How would you obtain additional information beyond that which
is given to you by the Superintendent and his immediate staff? Do you see
opportunities to get feedback from parents, teachers, citizens, etc.?
Mr. Trinkle advised that as a result of previous experiences on other
boards, he has found that allied organizations, some with very different interests
but serving similar circumstances, can be influential in gaining additional
information. He stated that he was not aware any venue for this purpose,
although he would value input by the Roanoke Education Association as a
learning resource. He called attention to his involvement with other
organizations within the school system, such as Parent- Teacher Associations
and similar organizations.
Mayor Smith asked the following question:
My experience in life has been, whether it be a corporate board, or City
Council, or the School Board, when bright people come together and each are
willing to express their individual views, out of the process comes ideas and
proposals. There have been hints in the past that some School Boards have been
"rubber stamp" bodies. What are your views?
Mr. Trinkle stated that with the quality of people currently serving on the
School Board and the quality of applicants under consideration, new members
would be brought together with different backgrounds, interests and ideas, and
by communicating around concerns, consensus will be reached. He added that it
is hoped that the School Board would be more than just a "rubber stamp"; and a
good School Board member requires energy, enthusiasm and education in order
to learn about issues and the position of those outside the school system. He
stated that a lot of time is required to serve on the School Board, the School
Board deals with many complicated issues and the Board should not rebel rouse
or create issues, but should be available, noticeable and seek out information to
reach decisions that are not perceived as a "rubber stamp". As a School Board
member, he added that it would be exciting to serve as a liaison with other parts
of the school system and to learn about other issues.
Ms. Wyatt asked the following question:
What is your perception of the relationship of the current Superintendent
with his central administrative staff, building administrators, teachers, and
support staff?
Mr. Trinkle advised that he had heard concerns regarding site based
administration which is not completely centralized, and there can be disparities
on interpretation, benefits, time off, outcomes, portfolios, teacher assessment
tools, and budget decisions among the different schools, which could lead to
morale issues among employees. He stated that site based management creates
innovative programs and diversity; however, there should be some assurance
that there are no great disparities among facilities or teachers.
The fourth person to be interviewed was Ms. Tiffany M. Johnson
Ms. Johnson advised that she is a City resident and a registered voter and
she is seeking a position on the School Board because of her love of education
and her concern for students and staff.
Ms. Wyatt asked the following question:
What is your perception of the relationship of the Superintendent with his
central administrative staff, building administrators, teachers, and support staff?
Ms. Johnson called attention to an incident regarding school transportation
that was satisfactorily addressed by the Superintendent and the administrative
staff.
Mr. Dowe asked the following question:
What are the characteristics of a good School Superintendent?
Ms. Johnson stated that the Superintendent should be a Roanoke City
resident; his credentials should be education-related and not political, with prior
experience working in a school system, and the Superintendent should maintain
an active role in the life of the community.
Dr. Cutler asked the following question:
What special interest or concern prompted you to seek a position on the
School Board?
Ms. Johnson responded that teacher preparation and credentials are
important issues, along with the hiring process, and accountability within the
school system.
Vice-Mayor Harris asked the following question:
What are your thoughts with regard to student discipline?
Ms. Johnson advised that acceptable guidelines should be provided
throughout the school system and provided to parents and guardians.
Mayor Smith asked the following question:
If you could change one thing about Roanoke's school system to better
prepare our young people for the job market, what would you change?
54
Ms. Johnson responded that there should be more co-op programs
working in conjunction with the schools; and students would learn more and be
more prone to stay in school if a hands on approach between consumers and
employers is encouraged.
At 6:10 p.m., Council Member Dowe left the meeting.
The fifth person to be interviewed was Mr. Dennis M. Binns.'
Mr. Binns advised that he applied for the School Board not because of the
prestige that the position carries, but out of a genuine interest to suggest
changes in Roanoke's current educational system. He stated that he moved to
the Roanoke area out of concern for his daughter who believed that her children
were not grasping the primary skills of mathematics, reading and writing offered
by Roanoke's school system; and he has been tutoring his grandchildren since
his arrival. He called attention to concerns expressed by other parents who are
unhappy with the school system, therefore, he took a proactive approach and
began meeting with other parents and teachers to discuss issues such as safety
and police presence in the schools, lack of communication between teachers and
parents, parental involvement, and the teaching curriculum. He called attention
to two programs used by other schools around the country which are
dramatically improving test scores and encouraging children to learn; i.e.:
Hooked on Phonics and Where There is a Will There is an A, and if elected to the
School Board, he would encourage the School administration to look at these
programs as learning tools for Roanoke's school system. He stated that
Roanoke should benchmark with other localities in order to draw a consensus as
to what is working throughout the nation; communication is important because
rules and procedures that are incorporated into the school system are being
interpreted differently by the schools; and the Roanoke Education Association
provides many years of experience in education and the School Board should call
on their expertise to strengthen school programs. He advised that he is a
"trouble shooter", he looks for weaknesses, wastes and strengths in programs,
then sets up a plan to build a formidable base through research and networking
to ensure that all areas are addressed before establishing a plan of action. He
added that he is detail oriented and results driven, he exhibits a hands on
approach which is important to ensure that tasks are completed on time and
correctly, and he leaves projects and programs in a stronger and more efficient
condition than they were before his involvement. He advised that he retired from
the military in 1999, having performed various responsibilities such as support
manager, entertainment director, physical security director, drug testing director,
program manager, project manager, government liaison, multi-facilities director,
safety manager, and he currently serves as Project Coordinator for the City of
Roanoke in the Fleet Management Department. In conclusion, he stated that the
School Board is accountable not only to the City Council, but more importantly to
the parents and students of the school system; it is the School Board's duty to
ensure safety and to provide a strong curriculum and sound education for the
future leaders of the country.
Vice-Mayor Harris asked the following questions:
What characteristics would you look for and value in a School
Superintendent?
Mr. Binns advised the School Superintendent should be deeply involved in
education, with a Masters Degree in a field of education; and the individual
should be concerned about students, the curriculum, and willing to look at the
entire school system with an eye toward improving test scores.
What are your thoughts in the broad area of student discipline?
Mr. Binns stated students need to know that the school administration is
concerned about their safety, there should be police presence or security in the
schools, teachers should have better control over students, and parents should
be more actively involved in disciplining their children.
Dr. Cutler asked the following question:
As a School Trustee, how would you stay well informed? Would you settle
for information provided by the Superintendent and the immediate staff, or would
you have other ways to find out what is going on within the school system?
Would you visit the classroom, would you find ways to communicate with
teachers and parents, what sources of information would you seek to become a
well informed School Board member?
Mr. Binns stated that he would talk with the school administration, but his
primary focus would be on parents, teachers, and students who have the highest
level of concern. He advised that he would also seek information via the Internet,
the public library, Parent-Teacher Associations, and the Roanoke Education
Association.
Ms. Wyatt asked the following question:
What is your perception of the relationship of the School Superintendent
with central administrative staff, building level staff, administrators, teachers, and
support staff?
Mr. Binns stated that he is not familiar with any of the relationships;
however, if appointed to the School Board, he would address uniformity of
procedures and regulations throughout all of Roanoke's schools.
Mayor Smith asked the following question:
What one thing would you prefer to change in order to better prepare
Roanoke's young people to enter the world and the job market?
Mr. Binns advised that he would work to improve the curriculum in order to
formulate a plan to improve test scores so that by the time students reach their
senior year in high school, they would have a valid selection of colleges to
choose from in order to further their education:
The sixth and final person to be interviewed was Ms. Gloria P. Manns:
Ms. Manns advised that she is seeking reappointment to the School Board
out of an interest to pursue academic excellence for all students; and Roanoke's
schools and principals are working diligently with the Central Council PTA to
increase parental involvement, as well as community involvement in the schools
on an ongoing basis. She stated that she has the ability to hear what is not being
said; to ensure that all children experience a sense of inclusion which will
enhance their ability to excel in meeting their educational goals; and many
children are bused to different neighborhoods and it is important that they feel
they are a part of the learning environment. She added that Roanoke City has a
very good school system, but there is always room for improvement; she has had
the privilege as a School Board member and as a therapist to offer her services to
the school system as Chairman of the Board during the past year; she is an
independent thinker who possesses the ability to think "out of box"; she is a
team player; as Chairwoman, she has involved School Board members in
strategic activities by employing the expertise of individual Board members; and
she has tried to maintain a calm and open environment in an effort to learn from
each other and to mature as School Board members, while respectfully agreeing
to disagree. She stated that she has enjoyed a positive and respectful
relationship with the School Superintendent; and she has benefited from the
"buddy" system between Council and the School Board. She called attention to a
group of professionals that she was instrumental in establishing, known as the
Advocates, who address issues such as mental health services, youth services,
court services, social services, and the school system. She stated that if
reappointed to the School Board, she would like to continue to look at the cultural
diversity and socio-economic disparities in Roanoke's schools, the recruitment of
more minority teachers, because with 60 plus ethnic groups in Roanoke's school
system, there is a need for better representation; more internal upward mobility
of staff to administrative positions is needed; and the School
Board/Administration should continue to work toward improving Roanoke's
School system. She advised that a positive in being appointed to a School Board
is the opportunity to do what is "right" rather than what is "popular", and the
position allows School Board members to be less subjective and more objective
in weighing the merits of issues.
Dr. Cutler asked the following question:
How can the relationship between City Council and the School Board be
optimized?
Ms. Manns called attention to the need for the two bodies to continue to
work together, and to listen to each other, to plan agenda items well in advance of
joint meetings, to continue to participate in the Council/School Board "buddy"
system, and to continue holding annual Council/School Board retreats.
Mr. Wyatt asked the following questions:
Do you think that the current process of using the City's Audit Department
is effective, or would it be more beneficial for the School Board to employ its own
outside independent auditors?
Ms. Manns supported the current system which creates a certain amount of
objectivity and noted that if the School Board selected its own auditing firm, it
could be said that the firm was biased in its findings, which would defeat the
entire purpose of an audit. She stated that there is a good relationship with the
Municipal Auditor's Department and the School Board's Audit Committee.
What is your perception of the relationship of the Superintendent with
central administrative staff, building level administrators, teachers and support
staff?
Ms. Manns advised that she has more knowledge of the Superintendent's
relationship with his central administrative staff where there appears to be a
sense of loyalty and a good working relationship.
Vice-Mayor Harris asked the following questions:
What qualifications would you look for in the selection of a School
Superintendent?
Ms. Manns called attention to the need to ensure that the person is
educationally proficient, can relate well to all four quadrants of the City, would
establish a good working relationship with the School Board, central
administration and building staff, etc., a clear vision that is not necessarily the
total vision of the School Board to ensure that Roanoke's children receive the
best possible education, seek out and apply innovative ideas for grant
applications, and be open minded with good people skills and community skills.
What are your views with regard to student discipline?
Ms. Manns advised that children do not learn unless they are in a clean and
safe environment and they want discipline and structure. She stated that
consistency in discipline is important; it is also important to look at the reasons
for discipline problems which could involve too many children in the classroom,
does the instructor need an assistant, what is going on in the child's home, an
understanding of the population that is served; and parents should be held more
accountable for the actions of their children. She advised that another
contributing factor is that schools are not open during evening hours and there
may be a need to flex the time of guidance counselors so that they are available
to parents.
Mayor Smith asked the following question:
If you could pick one thing you would change in the City's school system
to better prepare young people for the world of work, what would you change?
Ms. Manns stated that she would look at the more individualized needs of
the children, such as learning and social needs, in order to tap into individual
strengths that could lead to success for the child.
The Mayor advised that on May 5, 2003 at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will elect three Trustees to the Roanoke City
School Board for terms commencing July 1, 2003, and ending June 30, 2006.
There being no further business, at 6:45 p.m., the Mayor declared the
meeting adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Conveyance of City-owned Property and
Encroachment into Public Right-of-Way-
Hamilton Terrace, SE
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on the proposed conveyance of property rights and encroachments into public right-of-way.
This is to request that a public hearing be advertised on the above matter for Council's regular
meeting to be held on Monday, June 16, 2003. A full report will be included in the June 16, 2003,
agenda material for your consideration.
Respectfully submitted,
City Manager
DLB/SEF
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011~1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roa, nokegov.com
June 2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Tax Exemption Request from the Lutheran
Nursing Homes of Virginia LLC
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on a request from the Lutheran Nursing Homes of Virginia LLC, a non-profit organization, for
tax exemption of certain property in the City. This is to request that a public hearing be advertised on
the above matter for Council's regular meeting to be held on Monday, June 16, 2003. A full report
will be included in the June 16, 2003, agenda material for your consideration.
Respectfully submitted,
Darlene L. Burt~l~m
City Manager
DLB/vst
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.ro&nokegov.com
June 2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Tax Exemption Request from the Virginia
Lutheran Homes-Brandon Oaks LLC
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on a request from the Virginia Lutheran Homes-Brandon Oaks LLC, a non-profit organization,
for tax exemption of certain property in the City. This is to request that a public hearing be advertised
on the above matter for Council's regular meeting to be held on Monday, June 16, 2003. A full report
will be included in the June 16, 2003, agenda material for your consideration.
Respectfully submitted,
City Manager
DLB/vst
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Tax Exemption Request from the Presbyterian
Community Center, Inc.
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on a request from the Presbyterian Community Center, Inc., a non-profit organization, for tax
exemption of certain property in the City. This is to request that a public hearing be advertised on the
above matter for Council's regular meeting to be held on Monday, June 16, 2003. A full report will be
included in the June 16, 2003, agenda matedal for your consideration.
Respectfully submitted,
City Manager
DLB/vst
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Tax Exemption Request from the Blue Ridge
Small Business Center, Inc.
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on a request from the Blue Ridge Small Business Center, Inc., a non-profit organization, for
tax exemption of certain property in the City. This is to request that a public hearing be advertised on
the above matter for Council's regular meeting to be held on Monday, June 16, 2003. A full report
will be included in the June 16, 2003, agenda material for your consideration.
Respectfully submitted,
City Manager
DLB/vst
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Beverly T. Fitzpatrick, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Member of the Council of the City of Roanoke, Virginia, to fill
the unexpired term of William H. Carder, resigned, ending June 30, 2004, according
to the best of my ability (So help me God).
-~evelrF~l-. Fitzp~l~'ick, Jr.
Subscribed and sworn to before me this 19th day of May 2003.
aries N%Dorsey }
Judge of the Circuit C__,d'u[~,
Twenty-Third Judicial Circuit of Virginia
N:\CKMH l\Council.03\Fitzpatrick. Oath.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10,2003
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication and resolution from Council Member William D.
Bestpitch, Member, Roanoke Neighborhood Partnership Steering Committee Ad Hoc Study
Committee recommending reconstitution of the Roanoke Neighborhood Partnership
Steering Committee as the Roanoke Neighborhood Advocates, which communication and
resolution were before the Council of the City of Roanoke at a regular meeting held on
Monday, June 2, 2003.
On motion, duly seconded and adopted, the resolution was tabled pending input by the
President's Council.
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
The Honorable William D. Bestpitch, 381 Washington Avenue, S. W., Roanoke,
Virginia 24016
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning, Building and Development
Stephen S. Niamke, Neighborhood Partnership Coordinator
N:\CKMHl~Agenda.03\June 2, 2003 correspondence,wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 2,2003
Council Members:
William D. Bestpitch
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpa~ck, Jr.
C. Nelson Harris
Linda I~ Wyatt
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Attached for your consideration is a Resolution that provides for the reconstitution of the
Roanoke Partnership Steering Committee (RNPSC) as the Roanoke Neighborhood
Advocates (RNA), stating the objectives, duties and responsibilities of the RNA, and
repealing Resolution No. 25394, effective July 1, 2003.
The Roanoke Neighborhood Partnership, a public/private partnership including
neighborhood, businesses, civic and human service agencies, and the City government,
has been actively involved in supporting community activities since 1980. It 'has grown
from the initial four neighborhood groups to an active membership of 32 neighborhoods
and 2 business organizations. The Partnership has evolved from its initial role of
supporting and developing organizations to providing technical assistance on a range of
projects such as the creation of neighborhood development corporations, neighborhood
watch programs, leadership training, grant writing, and self-sufficiency.
On December 17, 2001, City Council concurred in the formation of an ad hoc study
committee to review the design, role and responsibilities of the RNPSC. Current RNPSC
chairman Carl Cooper, RNPSC members Robin Murphy-Kelso and Paula Prince, former
Council Member Bill Carder, and I served on the study committee, with staff support from
Assistant City Manager Rolanda Russell and Roanoke Neighborhood Partnership
Coordinator Stephen Niamke. The committee held public hearings and met with the
RNPSC to reach consensus on the proposed mission and goal of the reconstituted
organization. The committee worked with the City Attorney's Office to draft the attached
resolution.
The first task of RNA will be to develop a set of by-laws outlining its mode of governance
and operating rules. The by-laws will be submitted to City Council for endorsement no later
than December 31,2003, and thereafter be made available to the interested neighborhood
organizations and the general public.
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
June 2, 2003
Page 2
I respectfully request your concurrence in approving the attached Resolution to reconstitute
the Roanoke Neighborhood Partnership Steering Committee as the Roanoke
Neighborhood Advocates.
Sincerely,
William D. Bestpitch
Council Member
WDB:snh
Attachment
pc:
Darlene L. Burnham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Rupert Cutler:
I would like to commend all those who are here today in support of the resolution
asking our transportation policy leaders in Richmond to include improved rai_JI freight and
passenger service in their plans to address the congestion and danger on Interstate 81.
Roanoke began as a railroad town. Much of its employment still is generated by
the railroad. We miss rail passenger service, and we want it back some day. But what
we want immediately is for the Virginia Department of Transportation to insist, as it
seems willing to do in the Mark Warner Administration, that i. mproved rail fre ,qht service,
along the 1-81 corridor become an important part of the solution to the .qrowir,~
congestion and dangerous conditions on 1-81.
We are not talking eithedor here. ~A/e recognize the need for highway
construction to widen 1-81 in trouble spots on the highway between Winchester and
Bristol and especially in the Roanoke-Christiansburg area. We are requesting a
complementary investment in dual-track railroad service paralleling 1-81 to take long-
distance freight out of the motor vehicle traffic mix.
Public investment in the Metro rail system in the Washington, DC region has
proven to be an economic and environmental boon there. Public investment in rail in
western Virginia also is sorely needed, also for economic, safety, and environmental
reasons. Our air quality is dangerously bad, world-class ecosystems in southwest
Virginia are at risk, and we fear for out lives when we drive the interstate. Investment in
rail service will address all these problems.
Thank you, Mr. Mayor.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION providing for the reconstitution of the Roanoke Neighborhood
Partnership Steering Committee as the Roanoke Neighborhood Advocates (RNA), stating the
objectives, duties and responsibilities of the RNA, and repealing Resolution No. 25394, effective
July 1, 2003.
WHEREAS, the City of Roanoke's future depends upon the vitality of its neighborhoods,
and the Council of the City of Roanoke ("Council") wishes to encourage the growth, in number
and capacities, of wide varieties of neighborhood-based organizations; and
WHEREAS, this Council wishes to reconstitute the Roanoke Neighborhood Partnership
Steering Committee ("RNPSC") as the Roanoke Neighborhood Advocates ("RNA") and set
forth the duties and responsibilities of the RNA.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Roanoke Neighborhood Partnership Steering Committee ("RNPSC") shall be
reconstituted as the Roanoke Neighborhood Advocates ("RNA"), effective July 1, 2003.
2. The RNA shall do the following:
(a) create, develop, implement and maintain a strategic business plan that
directs the activities of the organization toward effective advocacy on behalf of the
neighborhoods of Roanoke;
(b) advise this Council and the City's administration concerning existing and
proposed public policies affecting the vitality of neighborhoods and neighborhood
organizations;
(c)
proposed public policies and courses
neighborhood organizations;
(d) advise neighborhood-based organizations in building their organizational,
administrative and advocacy capacities;
(e) oversee preparation of an annual State of the Neighborhoods report to this
Council that meets the requirements of Action NH A 10 and A11 of Vision 2001 - 2020:
(f) oversee the administration of the Neighborhood Grant Program, such
funds granted under the Neighborhood Grant Program to meet criteria established by the
RNA;
(g) advise the Department of Housing and Neighborhood Services ("DHNS')
concerning neighborhoods and neighborhood organizations; and
(h) assist and work in partnership with the Roanoke Neighborhood
Partnership and the DHNS in the recruitment of volunteers, outreach and support to
neighborhoods and neighborhood organizations by serving as a liaison to neighborhood
groups, regularly attending neighborhood meetings, being involved in community
projects, trainings, or other activities, and providing written feedback and
recommendations about needs, events, and activities in neighborhoods.
3. Staff functions, staff support and resources shall be performed for the RNA as
agreed between the RNA and the City administration.
4. The RNA shall consist of thirteen (13) members, and the RNA shall recommend
potential appointees to this Council when vacancies occur.
5. In order to establish the RNA, this Council shall select seven (7) of the initial
appointees, at least five (5) of whom shall be from the current membership of the RNPSC, and
inform neighborhood-based organizations and the public of existing and
of action that support neighborhoods and
the initial seven (7) appointees selected by this Council shall select the remaining six (6)
members of the RNA, at least four (4) of whom shall be selected from the current membership of
the RNPSC.
6. Appointment to the RNA shall be for a term of three (3) years on a rotating basis.
7. The RNA shall develop its bylaws and submit the same to this Council for
approval by December 31, 2003.
8. Resolution No. 25394, adopted November 24, 1980, is hereby repealed, effective
July 1, 2003.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10,2003
File #77-533
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Robert B. Manetta, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Wayne G. Strickiand, Executive Director, Roanoke Valley-Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Kenneth H. King, Manager, Streets and Traffic
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day o£ June, 2003.
No. 36352-060203.
1-81.
A RESOLUTION supporting rail alternatives to complement planned improvements to
WHEREAS, the 1-81 corridor is increasingly the route of choice for trucks traveling
between the northeast and the south and southwest because of congestion on 1-95 and expanding
shipments generated by the North American Free Trade Act;
WHEREAS, two multi-national corporations, Halliburton and Fluor Corporations, have
submitted proposals to the Virginia Department of Transportation (VDOT) to expand the number
of lanes and other appurtenances on 1-81;
WHEREAS, Norfolk-Southern Corporation estimates that seventy percent (70%) of
truck traffic on 1-81 passes through Virginia to destinations south or north;
WHEREAS, the minimal rail freight proposals included in the Star Solutions and Fluor
Public Private Partnership Act proposals do not adequately address rail freight potential in the
whole 1-81 corridor;
WHEREAS, these same proposals provide no option for passenger rail, although
upgrading the corridor's main rail line secures the passenger rail option;
WHEREAS, the Commonwealth of Virginia is now planning the future of the 1-81
corridor, those decisions containing dramatic impacts for the future of western Virginia;
WHEREAS, the Commonwealth of Virginia's decision on this corridor will determine
whether 1-8 1 and connecting interstates will become a multi-state "East Coast Truck By-Pass;"
H 5RESOLUTIONSXR-RailwaySuppor t.doc
WHEREAS, the increased use of railroads to move freight will improve safety by
reducing dangerous vehicular congestion on 1-81, improve energy conservation by reducing the
amount of diesel fuel consumed for freight transportation, and improve the health of people and
other forms of life in western Virginia by dampening the rate of increase in diesel engine-
generated toxic emissions along 1-81; and
WHEREAS, the creation of additional freight rail capacity paralleling 1-81, in Virginia
and Tennessee, may spur creation of new freight rail capacity nationwide, resulting in more
shipping options at lower cost for the Nation's businesses.
THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke strongly
petitions for the development and promotion of rail freight and passenger service parallel to 1-81,
to complement limited highway-widening and to move a large volume of the long-distance
freight traffic from trucks on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
ATTEST:
City Clerk.
H:~,ESOLUTI ON SkR-RailwayS uppor t .doc
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
William D Bestpitch
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
C. Nelson Harris
Linda E Wyatt
June 2,2003
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
At the Council meeting on Monday, March 17, 2003, Star Solutions and Fluor addressed
City Council with regard to Interstate 81. Proposals were submitted to the Virginia
Department of Transportation to expand the number of lanes and other appurtenances on
1-81; however, minimal rail freight proposals included in the Star Solutions and Fluor Public
Private Partnership Act proposals do not adequately address rail freight potential in the
whole 1-81 corridor.
We recommend that Council adopt the attached resolution petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a large volume of the long-distance freight traffic from
trucks on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
Sincerely,
William D. Bestpitch
Council Member
Council Member
WDB:MRC:sm
Attachment
N:\cksml ~Agenda.03\l-81 Proposal.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, $.W., l~oom 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254 I
Fax: (540) 853-1145
E-rnaJl: cie rk~ci.roanok¢.va, us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assist~t City
Whittington W. Clement, Chair
COmmonwealth Transportation Board
Secretary of Transportation
Ninth Street Office Building
202 North 9th Street, 5th Floor
Richmond, Virginia 23219
Dear Mr. Clement:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker. CMC
City Clerk
MFP:mh
Enclosure
N:\CKMHl~Agenda.03\Rail Resolution Mailing.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
21.5 Church Avenue, S.W., l~oorn 456
Roanoke, Virginia 24011 - 1536
T¢lcphon~: (540) 853-2541
Fax: {540) 853-1145
E-mail: ¢lcrk~¢i.roanok¢.v& us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Cleft;
Philip A. Shucet, Commissioner
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Shucet:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\CKMHl~Agenda.03\Rail Resolution Mailing.wpd
MARY F. PARKER, CMC
City
CITY OF ROANOKE
OFFICE OF CITY CLERK
:215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (~40) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTblAN
Assistant City Clerk
The Honorable W. B. Keister
Member~ House of Delegates
P. O. Box 1023
DUblin, Virginia 24084
The Honorable Malfourd W. Trumbo
Member, Senate of Virginia
P. O. Box 396
Richmond, Virginia 23218
The Honorable David A. Nutter
Member, House of Delegates
P. O. Box 1344
Christiansburg, Virginia 24068
The Honorable John S. Edwards
Member, Senate of Virginia
P. O. Box 1179
Roanoke, Virginia 24006-1179
The Honorable Morgan H. Griffith
Member, House of Delegates
P. O. Box 1250
Salem, Virginia 24153
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
The Honorable James M. Shuler
Member, House of Delegates
1480 South Main Street
Blacksburg, Virginia 24060
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 990
Roanoke, Virginia 24005
Gentlemen:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sinc~erely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
The Honorable W. B. Keister
Member, House of Delegates
P. O. Box 1023
Dublin, Virginia 24084
The Honorable David A. Nutter
Member, House of Delegates
P. O. Box 1344
Christiansburg, Virginia 24068
The Honorable Morgan H. Griffith
Member, House of Delegates
P. O. Box 1250
Salem, Virginia 24153
The Honorable James M. Shuler
Member, House of Delegates
1480 South Main Street
Blacksburg, Virginia 24060
Gentlemen:
CITY OF ROANOIOe
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~ci,ma~okc.v~.us
June 2-0, 2003
STEPHANIE M. MOON
Deputy City Cleric
$tlEILA N. HART]kLAN
Assistant Cit~ Clcnk
The Honorable Malfourd W. Trumbo
Member, Senate of Virginia
P. O. BoX 396
Richmond, Virginia 23218
The Honorable John S. Edwards
Member, Senate of Virginia
P. O. Box 1179
Roanoke, Virginia 24006-1179
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 990
Roanoke, Virginia 24005
On June 16, 2003, you were mistakenly forwarded a copy of Resolution No. 36252~030303 adopted on
Monday, March 3, 2003.
Enclosed find copy of Resolution No. 36352-060203 petitioning the development and promotion of rail freight
and passenger service parallel to 1-81, to complement limited highway-widening and to move a larger
volume of long-distance freight traffic from trucks on 1-81 to freight trains on dual track, high-speed rails
parallel to 1-81. The abovereferanced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Please accept my apology for any confusion this may have caused. If you should have questions, you may
contact me at (540) 853-1448.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:mh
Enclosure
N:\CKMHl~Agenda.O3\Rail Resolution Mailing.Revised.wpd
MARY F. PARKER, CMC
City Cledc
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, $.W., l~oom 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1¢ rl~ci.roanoke.va.us
June 17,2003
STEPHANIE M, MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Cleft;
The Honorable John W. Warner
Member, United States Senate
Russell Senate Building, Suite 225
Washington, D.C. 20510
The Honorable George F. Allen
Member, United States Senate
204 Russell Senate Building
Washington, D.C. 20510
The Honorable Robert W. Goodlatte
Member, House of Representatives
10 Franklin Road, S. E., Suite 540
Roanoke, Virginia 24011
Gentlemen:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Cl~k
CITY OF ROANOKI
OFFICE OF CITY CLERK
215 Church Avenue, S.W., l~oom 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.v~.us
June 20, 2003
STEPHANIE M. MOON
Deputy CityClerk
SHEILAN. HARTMAN
A~is~ant City Cl~
The Honorable John W. Warner
Member, United States Senate
Russell Senate Building, Suite 225
Washington, D.C. 20510
The Honorable George F. Allen
Member, United States Senate
204 Russell Senate Building
Washington, D.C. 20510
The Honorable Robert W. Goodlatte
Member, House of Representatives
10 Franklin Road, S. E., Suite 540
Roanoke, Virginia 24011
Gentlemen:
On Ju ne 16, 2003, you were mistakenly forwarded a copy of Resolution No. 36252-030303
adopted on Monday, March 3, 2003.
Enclosed find copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81. The
abovereferenced measure was adopted by the Council ~f the City of Roanoke at a regular
meeting which was held on Monday, June 2, 2003.
Please accept my apology for any confusion this may have caused. If you should have
questions, you may contact me at (540) 653-1448.
Sincerely,
Deputy City Clerk
SMM:mh
Enclosure
N:\CKMHl~Agenda,O3\Rail Resolution Mailing. Revised.wpd
MARY F. PARKER. CMC
C~ty ClOt
CITY OF ROANOIO
OFFICE OF CITY CLERK
215 Church Avenue, S.W., l~oom 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) $53-2~41
Fax: (540) 853-1145
E-mail: clcrk~ci.ro~nokc.v~.us
June 16, 2003
STEPHANIE M. MOON
Deputy City Clcnk
SHEILA N. HARTMAN
Assistant City Clerk
Martin E, Williams, Chair
Senate of Virginia, Transportation Committee
P. O. Box 1096
Newport News, Virginia 23601
Dear Mr. Williams:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clexk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Tclcphonc: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
June 16, 2003
STEPHAN1E M. MOON
Deputy City Cle~
SHEILA N. HARTMAN
Assistant Cit~ Clerk
John A. Rollison, Ill, Chair
Virginia House of Delegates, Transportation Committee
13512 Minnieville Road
Woodbridge, Virginia 22192
Dear Mr. Rollison:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARy F. PARKER, CMC~
City Clerk
CITY OF ROANOIO .
OFFICE OF CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1
E-mail: clerk~cJ.ronnok¢.va, us
June 16, 2003
$TEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable Mark R. Warner, Governer
Office of the Governor
Third Floor, State Capitol, Capitol Square
Richmond, Virginia 23219
Dear Governer Warner:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clcflt
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., l~oom 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254!
F~x: (540) g53-1145
E-mail: clerk@¢i.t oanok¢.v~.u$
June 16, 2003
STEPHANIE M. MOON
l~puty City Cl~k
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable Timothy M. Kaine, Lieutenant Governor
900 East Main Street, Suite 1400
Richmond, Virginia 23219
Dear Lt. Governor Kaine:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginin 24011 - 1536
Tclcphonc: (540) 853-2541
Fax: (540) 853-1145
£-mail: ¢]erk~ci.roanokc.va. us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
$11EILA N. HARTMAN
~sista~t City Cleric
The Honorable Jerry Kilgore, Attorney General
900 East Main Street
Richmond, Virginia 23219
Dear Mr. Kilgore:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., l~oom 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.v~.us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Tommy Denton
The Roanoke Times
P. O. Box 2491
Roanoke, Virginia 24010-2491
Dear Mr. Denton:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
~' ~r,Sincerely' C~M'C ~
Mary F.
City Clerk
MFP:mh
Enclosu~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.toanoke.vn.us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
R. Michael Amyx, Executive Director
virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 36352~060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY ~'. PARI~ER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk~ci.roanoke.v~.us
June 16,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City CI¢~
David R. Goode, President and CEO
Norfolk and Southern
Three Commercial Place
Norfolk, Virginia 23510-2191
Dear Mr. Goode:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely,
Mary F.
City Clerk
CMC
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanoke.va, us
June 17,2003
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Cl~k
Mr. Onzlee Ware
305 1st Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Ware:
I am enclosing copy of Resolution No. 36352-060203 petitioning the development and
promotion of rail freight and passenger service parallel to 1-81, to complement limited
highway-widening and to move a larger volume of long-distance freight traffic from trucks
on 1-81 to freight trains on dual track, high-speed rails parallel to 1-81.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City ¢lek
CITY OF ROANOKI*
OFFICE OF CITY CLERK"
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrkl~ci.r o. anok¢.va.us
June 25, 2003
$TEPILANIE M. MOON
Deputy City Clerk
SHEILA lq. HARTMAN
Assistant City Clerk
Linda McMinimy, Coordinator
Virginia's First Cities Coalition
1108 East Main Street, Suite 1108
Richmond, Virginia 23219
Dear Ms. McMinimy:
At the regular meeting of the Roanoke City Council which was held on Monday,
May 19, 2003, Council Member William D. Bestpitch, 381 Washington Avenue, S. W.,
24016, was appointed as a City of Roanoke representative to Virginia's First Cities
Coalition to replace former Council Member William H. Carder. Council Member BeverlyT.
Fitzpatrick, Jr., 10 27th Street, S. E., 24014, will serve as alternate representative.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl\Council.O3\Committee Appointments (May 19~Fiztpatrick).wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #214-236
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 36354-060203 authorizing acceptance of a grant
award from the Virginia Circuit Court Records Preservation Program of the Library of
Virginia, to the Clerk of Circuit Court for purchase and installation of a Digital Closed Circuit
Television Monitoring and Recording System, in the amount of $17,162.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
MFP:sm
Sincerely,~~ / ~
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36354-060203.
A RESOLUTION authorizing acceptance of a grant award from the Virginia Circuit
Court Records Preservation Program of the Library of Virginia, to the Clerk of the Cimuit
Court for the purchase and installation of a Digital Closed Circuit Television Monitoring and
Recording System, and authorizing the Clerk of the Circuit Court to execute any and all
necessary documents to comply with the terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant award from the Virginia Circuit Court Records Preservation Program
of the Library of Virginia, to the Clerk of the Circuit Court for the purchase and installation
of a Digital Closed Circuit Television Monitoring and Recording System, in the amount of
$17,162.00, as set forth in the Clerk of the Circuit Court's letter to Council dated June 2,
2003, is hereby ACCEPTED.
2. The Clerk of the Circuit Court is authorized to execute any and all requisite
documents pertaining to the acceptance of these funds and to furnish such additional
information as may be required in connection with the acceptance of these grant funds. All
documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheiia N. Hartman
Assistant City Clerk
June 10,2003
File #60-214-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36353-060203 amending and reordaining certain
sections of the 2002-2003 Grant Fund Appropriations, providing for appropriation of
$17,162.00, in connection with acceptance of a grant award from the Virginia Circuit Court
Records Preservation Program of the Library of Virginia to the Clerk of Circuit Court; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
The Honorable Arthur B. Crush, Ill, Clerk of Circuit Court
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36353-060203.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Judicial Administration $869,356
Virginia Court Records (1) ......................................................................... 17,162
Revenues
Judicial Administration $869,356
Virginia Court Records (2) ......................................................................... 17,162
1) Expendable Equipment
<$5,000
2) State Grant Receipts
(035-120-5000-2035) $17,162
(035-120-5000-5000) 17,162
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
Mary Jane Barrett
Chief Deputy
Jeanne M Bailey - Criminal Adm.
Kathy S. Golladay - Civil Adm.
ARTHUR B. CRUSH, Ill
CLERK
CIRCUIT COURT
OF THE CITY OF ROANOKE
315 Church Avenue, S.W.
P.O. Box 2610
Roanoke, Virginia 24010
Criminal: (540) 853-6723
Civil: (540) 853-6702
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council
Subject: Virginia Circuit Court Records
Preservation Program Grant
Library of Virginia
Background:
The Clerk of the Cimuit Court is responsible, by statute, for the recordation of legal
instruments. These instruments include: Land Records, Marriage Licenses, Financing
Statements, Assumed Names, Wills, and other Probate Records, and Law, Chancery, and
Criminal Orders. These records must be maintained and be available to the public.
The Virginia Circuit Court Records Preservation Program of the Library of' Virginia has
awarded the City of Roanoke Circuit Court Clerk's Office a grant to provide a Digital
Closed Circuit TV Monitoring and Recording System.
This system is a much needed addition in this office's continuing efforts to provide the
maximum protection possible, for not only the records (most of which are to be retained
permanently) but the employees as well.
Honorable MayorandMembers ofCityCouncil
June 2,2003
Page 2
Considerations:
Bids for this project were opened on October 10, 2002. The bids were originally for both
a Fire Detection System and a Monitoring System. After reviewing the bids, the Library
of Virginia elected to fund only the Monitoring System at this time. From the submitted
bids, they have chosen Hudson-Payne Electronics Corporation to provide the Digital
Closed Circuit TV Monitoring and Recording System. They have awarded a grant in the
amount of $17162. for purchase and installation of this system. No matching local funds
are required.
City Council action is needed to formally accept and appropriate funds provided by this
Grant.
Recommended Action:
Authorize the Clerk of Circuit Court, the Grant recipient to execute the grant agreement:
such agreement to be approved as to form by the City Attorney.
Authorize the Director of Finance to establish a revenue estimate in the amount of
$17,162 in the Grant Fund and appropriate funding to an expenditure account entitled
~rg~ma Court Records Grant".
Respectfully submitted,
Arthur B. Crush, III
Clerk of Circuit Court
ABCIII:jmh
C:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Honorable Mayor and Members of City Council
June 2, 2003
Page 3
Mary F. Parker, City Clerk
George Mcmillan, Sheriff
CM03-O0104
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-3.138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable W. D. "Bill" Bestpitch, Council Member
Honorable William H. Carder, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Virginia Circuit Court Records
Preservation Program Grant
Library of Virginia
I concur with the recommendation from Arthur B. Crush, Clerk of Circuit Court, for the
City of Roanoke, with respect to the subject reference above and recommend that City
Council authorize the Clerk of Circuit Coud to execute the grant agreement and
appropriate funding in the amount of $17,162.00.
Sincerely,
City Managor
DLB:sm
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #108-214
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 36356-060203 authorizing acceptance of funds from
the Commonwealth of Virginia Compensation Board through the Technology Trust Fund,
to provide reimbursement to the Clerk of Circuit Court for contractual obligations in
connection with providing technology services, in the amount of $20,901.00; and
authorizing the Clerk of Circuit Court to execute any and all necessary documents to
comply with the terms and conditions as required for such reimbursement.
The aboverefeienced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
MFP:sm
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc~
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
N;\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36356-060203.
A RESOLUTION authorizing acceptance of funds from the Commonwealth of
Virginia Compensation Board through the Technology Trust Fund, to provide reimbursement
to the Clerk of the Circuit Court for contractual obligations providing technology services,
and authorizing the Clerk of the Circuit Court to execute any and all necessary documents to
comply with the terms and conditions as required for such reimbursement.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Funds from the Commonwealth of Virginia Compensation Board through the
Technology Trust Fund, to provide reimbursement to the Clerk of the Circuit Court for
contractual obligations providing technology services, in the amount of $20,901.00, as set
forth in the Clerk of the Circuit Court's letter to Council dated June 2, 2003, are hereby
ACCEPTED.
2. The Clerk of the Circuit Court is authorized to execute any and all requisite
documents pertaining to the acceptance of these funds and to furnish such additional
information as may be required in connection with the acceptance of these funds. All
documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
CITy.. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-108-214
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36355-060203 amending and reordaining certain
sections of the 2002-2003 Grant Fund Appropriations, providing for appropriation of
$20,901.00, in connection with acceptance of funds from the Commonwealth of Virginia
Compensation Board through the Technology Trust Fund; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
MFP:sm
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Darlene L. Burcham, City Manager
The Honorable Arthur B. Crush, I11, Clerk of the Circuit Court
N:\CKMHl~Agenda.O3\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36355-060203.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the, Cit~ of Roanoke that certain sections
of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in par[:
Appropriations
Judicial Administration $873,095
Compensation Board - Technology Trust Funds FY2003 (1) .......................... 20,901
Revenues
Judicial Administration $873,095
Compensation Board - Technology Trust Funds FY2003 (2) .......................... 84,325
1) Maintenance Contracts
2) State Grant Receipts
(035-120-5143-2005)
(035-120-5143-5145)
$20,901
20,901
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
Mary Jane Barrett
Chief Deputy
Jeanne M. Bailey - Criminal Adm.
Kathy S. Golladay - Civil Adm.
CLERK OF CIRct, fl~p
ARTHUR B. CRUSH, III
CLERK
CIRCUIT COURT
OF THE CITY OF ROANOKE
315 Church Avenue, S.W.
P.O. Box 2610
Roanoke, Virginia 24010
Criminal: (540) 853-6723
Civil: (540) 853-6702
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowc, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Acceptance of
Compensation Board
Technology Trust Funds
Reimbursement
Background:
The Clerk of the Circuit Court is responsible, by statute, for the recordation of legal
Instruments. These instruments include: Land Records, Marriage Licenses, Financing
Statements, Assumed Names, Wills and other Probate Records, and Law, Chancery and
Criminal Orders. These records must be maintained and be available to the public.
The Compensation Board through the Technology Trust Fund has made available funds
to be allocated toward contractual obligations for those offices that have indicated funds
were needed.
Honorable Mayor and Members of City Council
June 2, 2003
Page 3
The Circuit Court Clerk's Office for the City of Roanoke has been allocated for
reimbursement in the amount of $20901.
Considerations:
The acceptance of these funds are vital to the Circuit Court Clerk's Office meeting the
year end budget obligations.
Recommended Action:
Authorize the City Manager to accept funds from the Compensation Board Technology
Trust Fund in the amount of $20901.
Authorize the Director of Finance to establish a revenue estimate in the Grant Fund in the
amount of $20901 and appropriate the same to an account to be established entitled
Circuit Court technology Trust Funds FY03.
Respectfully submitted,
Arthur B. Crush, III
Clerk of Circuit Court
ABCIII:jmh
C~
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CM03-00105
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.ro,xnokegov.com
June 2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable W. D. "Bill" Bestpitch, Council Member
Honorable William H. Carder, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Acceptance of Compensation
Board Technology Trust Funds
Reimbursement
I concur with the recommendation from Arthur B. Crush, Clerk of Circuit Court, for the
City of Roanoke, with respect to the subject reference above and recommend that City
Council authorize the City Manager to execute the requisite documents to obtain the
funding from the Compensation Board-Technology Trust Fund and authorize the
Director of Finance to appropriate funding to the Expenditure Account.
Sincerely,
Darlene l. Burcham
City Manager
DLB:sm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CITY OF RO_/4NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-110-230
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36357~060203 amending and reordaining certain
sections of the 2003-2004 General Fund Appropriations, providing for the transfer of
$322,482.00 from the Roanoke Arts Commission Agency Fund Advisory Committee, in
connection with 2003-04 agency funding requests and allocations; and dispensing with the
second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
MFP:sm
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Darlene L. Burcham, City Manager
Elizabeth A. Neu, Director, Economic Development
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36357-060203.
AN ORDINANCE to amend and reordain certain sections of the 2003-2004
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2003-2004 General Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Parks, Recreation and Cultural
$ 5,349,619
Roanoke Arts Commission (1-17) ................................................................. 322,482
7
8
9
1C
11
12
13
1)
2)
3)
4)
5)
6)
14)
15)
16)
17)
Virginia Transportation Museum
Roanoke Symphony Society
Mill Mountain Theatre
Explore Park
Opera Roanoke
Science Museum of
Western Virginia
Roanoke Valley
History Museum
Roanoke Ballet Theatre
Southwest Virginia Ballet
Young Audiences of Virginia
Arts Council of the Blue Ridge
Art Museum of Western Virginia
Blue Ridge Zoological
Society of Virginia
Downtown Music Lab
Harrison Museum/
African-American
Monitoring
Subsidies
(001-310-5221-3714) $ 79,965
(001-310-5221-3736) 26,865
(001-310-5221-3749) 11,665
(001-310-5221-3758) 36,716
(001-310-5221-3762) 7,966
(001-310-5221-3774) 52,666
(001-310-5221-3776) 9,966
(001-310-5221-3779) 5,965
(001-310-5221-3794) 2,615
(001-310-5221-3802) 3,966
(001-310-5221-3909) 13,165
(001-310-5221-3910) 17,166
(001-310-5221-3911) 10,465
(001-310-5221-3912) 6,966
(001-310-5221-3913) 30,365
(001-310-5221-3914) 6,000
(001-310-5221-3700) (322,482)
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.romnokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable Beverly T. Fitzpatrick, Jr.. Council Member
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject: Recommendations of the
Roanoke Arts Commission Agency
Funding Advisory Committee
The Roanoke Arts Commission Agency Funding Advisory Committee budget in the
amount of $322,482 was established by City Council with the adoption of the general
fund budget for FY 2003-04. This total represents an increase in funding of $33,370.
Requests from 16 agencies totaling $452,750 were received as indicated on Attachment
A. Committee members studied each application prior to an allocation meeting held on
April 1,2003. Agencies were notified of tentative allocations and advised they could
appeal these recommendations. No appeals were filed.
Recommended Action:
Transfer $322,482 as cited on Attachment A from the Roanoke Arts Commission
Agency Funding Advisory Committee, account 001-310-5221-3700, to new line items to
be established within the Roanoke Arts Commission Agency Funding Advisory
Committee budget by the Director of Finance for FY 2003-04.
Respectfully submitted,
Darlene L. B~
City Manager
DLB:gr
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director of Economic Development
CM003~00089
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Susan Jennings, Executive Director
Board of Directors
Arts Council of the Blue Ridge
20 East Church Avenue
Roanoke, Virginia 24011
Dear Ms. Jennings:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $13,165.47 was approved for the Arts Council of the Blue Ridge
for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Arts Council of the Blue Ridge
on behalf of the citizens of Roanoke. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Sincerely,A~,,~
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03~June 2, 2003 correspondence,wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Judy L. Larson, Ph.D., Executive Director
Art Museum of Western Virginia
One Market Square, S. W.
Roanoke, Virginia 24011-1436
Dear Ms. Larson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $17,166.00 was approved for the Art Museum of Western
Virginia for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Art Museum of Western Virginia
on behalf of the citizens of Roanoke. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:sm
N:~,CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254!
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
June 10,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Beth Poff, Executive Director
Blue Ridge Zoological Society of Virginia
P. O. Box 13484
Roanoke, Virginia 24343
Dear Ms. Poff:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $10,465.00 was approved for the Blue Ridge Zoological Society
of Virginia for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Blue Ridge Zoological Society
of Virginia on behalf of the citizens of Roanoke. It is hoped that the City's investment plays
a significant role in your ongoing progress and development.
Sincerely,
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Charlie Hamill
Executive Director
Downtown Music Lab
111 Kirk Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Hamill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $6,966.00 was approved for the Downtown Music Lab for the
fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Downtown Music Lab on behalf
of the citizens of Roanoke. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Aletha Bolden, Executive Director
Harrison Museum of African American Culture
523 Harrison Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Bolden:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $30,365.00 was approved for the Harrison Museum of African
American Culture for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Harrison Museum of African
American Culture on behalf of the citizens of Roanoke. It is hoped that the City's
investment plays a significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanok¢.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Jere L. Hodgin, Executive Director
Mill Mountain Playhouse Company
One Market Square, S. W.
Roanoke, Virginia 24011
Dear Mr. Hodgin:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $11,665.00 was approved for the Mill Mountain Playhouse
Company for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Mill Mountain Playhouse
Company on behalf of the citizens of Roanoke. It is hoped that the City s 'nvestment plays
a significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
William C. Krause, Executive Director
Opera Roanoke
541 Luck Avenue, S. W., Suite 209
Roanoke, Virginia 24016
Dear Mr. Krause:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $7,966.00 was approved for the Opera Roanoke for the fiscal
year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Opera Roanoke on behalf of the
citizens of Roanoke. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIO*
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va, us
June 10, 2003
STEPHANIE M. MOON
Deputy CiW Clerk
SHEILA N. HARTMAN
Assistant City Clerk
William B. Hopkins, Jr., President
Roanoke Ballet Theatre
541 Luck Avenue, S. W., Suite 219
Roanoke, Virginia 24016
Dear Mr. Hopkins:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $5,965.00 was approved for the Roanoke Ballet Theatre for the
fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Roanoke Ballet Theatre on
behalf of the citizens of Roanoke. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City C|erk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
D. Kent Chrisman, Executive Director
History Museum and Historical Society of Western Virginia
P. O. Box 1904
Roanoke, Virginia 24008
Dear Mr. Chrisman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $9,966.00 was approved for the History Museum and Historical
Society of Western Virginia for the fiscal year commencing July 1, 2002 and ending
June 30, 2003.
The City of Roanoke values the many contributions of the History Museum & Historical
Society of Western Virginia on behalf of the citizens of Roanoke. It is hoped that the City's
investment plays a significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: {540) 853-1145
E-mail: clerk@ci.roanoke.va.us
June 10, 2003
STEPHANIE M. MOON
Dcputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Jane E. Kenworthy, Executive Director
Roanoke Symphony Society
541 Luck Avenue, S. W., Suite 200
Roanoke, Virginia 24016
Dear Ms. Kenwodhy:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $26,865.00 was approved for the Roanoke Symphony Society
for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Roanoke Symphony Society on
behalf of the citizens of Roanoke. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fex: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Stewart Hill
Executive Director
Science Museum of Western Virginia
and Hopkins Planetarium
One Market Street, S. E.
Roanoke, Virginia 24011
Dear Mr. Hill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $52,666.00 was approved for the Science Museum of Western
Virginia and Hopkins Planetarium for the fiscal year commencing July 1, 2003 ending
June 30, 2004.
The City of Roanoke values the many contributions of the Science Museum of Western
Virginia and Hopkins Planetarium on behalf of the citizens of Roanoke. It is hoped that the
City's investment plays a significant role in your ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke .va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEII~. N. HARTMAN
Assistant City Clerk
Eugene Post, Executive Director
Southwest Virginia Ballet
P. O. Box 3275
Roanoke, Virginia 24015
Dear Mr. Post:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $2,615.00 was approved for the Southwest Virginia Ballet for the
fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Southwest Virginia Ballet on
behalf of the citizens of Roanoke. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Roger F. EIImore, Executive Director
Virginia's Explore Park
P. O. Box 8508
Roanoke, Virginia 24014-0508
Dear Mr. EIImore:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003~04.
Funding in the amount of $36,716.00 was approved for Virginia's Explore Park for the fiscal
year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of Virginia's Explore Park on behalf of
the citizens of Roanoke. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOK'E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
June 10, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Katherine F. Strickland, Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Strickland:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $79,965.00 was approved for the Virginia Museum of
Transportation for the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Virginia Museum of
Transportation on behalf of the citizens of Roanoke. It is hoped that the City's investment
plays a significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va~us
June 10,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Judith Clark, Roanoke Director
Young Audiences of Virginia
4529 Royal Oak Drive, S. W.
Roanoke, Virginia 24018
Dear Ms. Clark:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, City Council approved the recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee for funding of certain agencies for fiscal
year 2003-04.
Funding in the amount of $3,966.00 was approved for the Young Audiences of Virginia for
the fiscal year commencing July 1,2003 ending June 30, 2004.
The City of Roanoke values the many contributions of the Young Audiences of Virginia on
behalf of the citizens of Roanoke. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
/
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #67-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36359-060203 requesting funding from the Virginia
Department of Conservation and Recreation to assist in the development of Brown-
Robertson Neighborhood Park, and authorizing the City Manager to provide sufficient
information and materials and to execute such documents as may be necessary to accept
the Virginia Outdoors Fund Grant.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36359-060203.
A RESOLUTION requesting funding from the Virginia Department of Conservation and
Recreation ("DCR") to assist in the development of Brown-Robertson Neighborhood Park, and
authorizing the City Manager to provide sufficient information and materials and to execute such
documents as may be necessary to accept the Virginia Outdoors Fund Grant.
WHEREAS, the Virginia Department of Conservation and Recreation provides funds to assist
political subdivisions of the Commonwealth of Virginia in acquiring and developing open space and
park lands;
WHEREAS, there are urgent needs within the City of Roanoke to develop park land;
WHEREAS, the acquisition and development of a particular area within the City of Roanoke,
to be known as Brown-Robertson Neighborhood Park, is a high priority;
WHEREAS, the City of Roanoke desires to create and develop Brown-Robertson
Neighborhood Park with the assistance of funding from the DCR;
WHEREAS, in order to attain funding assistance from the DCR, the DCR requires that the City
of Roanoke guarantee that a proportionate share of the cost thereof is available; and
WHEREAS, the proportionate share of One Hundred Thousand Dollars and No Cents
($100,000.00) is funded by the City of Roanoke.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to provide such information or materials and to
execute such documents as may be necessary to accept the Virginia Outdoors Fund Grant, in the
amount of Eighty-One Thousand Dollars and No Cents ($81,000.00) for the creation and development
of Brown-Robertson Neighborhood Park.
2. The City of Roanoke gives its assurance that the funds needed as the City of Roanoke's
proportionate share of the cost of the creation and development of Brown-Robertson Neighborhood
Park, up to One Hundred Thousand Dollars and No Cents ($100,000.00), will be provided.
3. The City of Roanoke gives its assurance that the General Provisions of the Land and
Water Conservation Fund Act and the Virginia Outdoors Fund Fiscal Procedures will be complied with
in the administration of the creation and development of Brown-Robertson Neighborhood Park.
4. The City of Roanoke will operate and maintain Brown-Robertson Neighborhood Park
in good condition and will provide permanent project acknowledgement signs of the participating
funding agencies, and such signage will clearly state that Brown-Robertson Neighborhood Park is a
"public" recreational facility.
5. The City of Roanoke will dedicate the property within the metes and bounds of Brown-
Robertson Neighborhood Park, in perpetuity, for public outdoors recreational purposes in accordance
with the Land and Water Conservation Fund Act.
6. The City of Roanoke gives its assurance that all other applicable federal and state
regulations governing such expenditure of funds will be complied with in the administration,
development, and subsequent operation of Brown-Robertson Neighborhood Park.
7. The Department of Conservation and Recreation is respectfully requested to assist in the
approval and funding of the Project in order to enhance the standard of public recreational enjoyment
for all our citizenry.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-67-468
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36358-060203 amending and reordaining certain
sections of the 2002-2003 Capital Projects and Grant Funds Appropriations, providing for
appropriation of $81,000.00, in connection with acceptance of Land and Water
Conservation funds for development of the Brown-Robertson Neighborhood Park; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
MFP:sm
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36358-060203.
AN ORDINANCE to amend and reordaJn certain sections of the 2002-2003
Capital Projects and Grant Funds Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Capital Projects and Grant Funds Appropriations be, and the same are
hereby, amended and reordained to read as follows, in part:
Capital Projects Fund
Appropriations
Recreation $ 25,689,198
Master Plan Projects (1) .......................................................................... 237,302
Recreation $ 2,076,000
Transfer to Grant Fund (2) ....................................................................... 81,000
Grant Fund
Appropriations
Parks and Recreation
Virginia Outdoors Fund (3-4) ...................................................................
Revenues
Parks and Recreation
Virginia Outdoors Fund (5-6) ...................................................................
1) Appropriated from 1999
Bond Funds
2) Transfer to Grant Fund
3) Appropriated from 1999
Bond Funds
4) Appropriated from State
5) State Grant Receipts
6) Local Match
(008-620-9744-9001) (81,000)
(008-530-9712-9535) 81,000
(035-620-9800-9001) 81,000
(035-620-9800-9007) 81,000
(035-620-9800-9800) 81,000
(035-620-9800-9801) 81,000
$ 192,000
162,000
$ 192,000
162,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Virginia Outdoors Fund
G rant Acceptance
Background:
On an annual basis, the Department of the Interior appropriates federal Land and
Water Conservation Funds (LWCF) to state governments for both acquisition and
development projects pertaining to parks and outdoor recreational facilities. For
the fiscal cycle 2002-03, the Virginia Department of Conservation and Recreation
authorized $2,000,000 for local governments to be awarded through the Virginia
Outdoors Fund (VOF).
Considerations:
The Department of Parks and Recreation in partnership with both the
Washington Park Alliance for Neighborhoods and the Roanoke Valley
Greenways Commission submitted a matching grant proposal for funding for the
creation of the Brown-Robertson Neighborhood Park on the 8.36-acre tract
formerly known as Shadeland. Within the initial phase of Roanoke's park
improvement process, $100,000 was dedicated towards development of this
park, and such funds will be used as the City's matching component to receive
an additional $81,000 LWCF funds. As such, local funding in the amount of
$81,000 is available in the account 008-620-9744-9001. These funds will be
used for the design and construction process for this park based on what is
derived from the neighborhood public forums.
Honorable Mayorand Members of Council
June 2, 2003
Page 2
The 2002 Virginia Outdoors Plan (VOP) identifies that additional neighborhood
park facilities are needed in economically challenged communities and where
speoific neighborhoods have no close-to-home recreational opportunities within
walking distance; typically within five minutes walking distance from one's home.
Roanoke has received confirmation from the Commonwealth of Virginia
(Attachment A) that we would be the recipient of an $81,000 LWCF award
provided that a supporting resolution from City Council is established expressing
Roanoke's desire to accept and participate within the Land and Water
Conservation program. A sample resolution has been provided by the Virginia
Department of Conservation and Recreation (Attachment B).
Recommended Action:
Adopt a resolution of support addressing and accepting Land and Water
Conservation Funding in the amount of $81,000 for the development of the
Brown-Robertson Neighborhood Park.
Appropriate grant funding and establish a corresponding revenue estimate of
$81,000 in accounts to be established by the Director of Finance in the grant
fund entitled "Virginia Outdoors Fund Grant." Transfer local match funding of
$81,000 from account 008-620-9744-9001 to the same grant account.
Respectfully submitted,
Darlene L. Burc~am
City Manager
DLB:kaj
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Steven C. Buschor, Director of Parks and Recreation
Rolanda B. Russell, Assistant City Manager for Community Development
#CM03-00094
W. Tayloe Murphy, Ir.
~ Joseph H. Maroon
R~sour~s
COMMONWSALTPI o/VIRGINIA
DEPARTMENT OF CONSERVATION AND RECREATION
203 Governor S~'ee~ Suite 326
TDD (804) 786-2121 Richmond, V'uginia 23219-2010 ($04) 756-2556 FAX (804) 371-7599
August 14, 2002
Mr. Steven C. Buschor, Director
Parks and Recreation Department
City of Roanoke
210 Reserve Avenue, SW
Roanoke, Virginia 24016
Dear Mr. Buschor:
On May 24, 2002, Mr. Joseph H. Maroon, Director of the Department of Conservation and Recreation (DCR),
notified you on tentative approval cfa $81,000 Virginia Outdoors Fond/Land and Water Conservation Fund
(L&WCF) grant for Brown-Robertson Park Developments. I am pleased to inform you that the National Park
Service (NPS) has concurred with DCR's recommendation.
Enclosed are two (2) copies of the project grant agreement that have been signed by Director Maroon, Now we
request that both copies be signed on behalf of your agency. After this has been completed - one of the original
copies is for your records; the other must be returned to the address below. In addition, the enclosed federal tax
form must be completed and returned to us. This agreement shah not be valid until DCR receives these
documents.
Department of Conservation and Recreation
Division of Planning and Recreation Resources
Virginia Outdoors Fund #51-00367
203 Governor SU'eet, Suite 326
Richmond, VA 23219-2010
Also enclosed are environmental col~,,~ents we have received on the project. This agency may receive additional
project coca.~nts. If any pertinent cot~uuonts are received prior to the start of project developments, this
information will be forwarded to your project manager,
The final enclosure is a copy of the program Fiscal Procedures. This document provides information on proper
procurement and grant reimbursement. Please contact Jerry Cassidy at (804) 786-3218 if you have questions or
need additional guidance related to the administration of this grant project.
We look forward to working with the City of Roanoke on the completion of this Virginia Outdoors Fund project.
Sincerely,
Planning and Reoreation Resources
Enclosures
cc: Jerry L. Cassidy (w/o enclosures)
An Agency of the Natural Resources Secram'iat
GOVERNING RESOLUTION
All VOF grant appllcaMons must Include a resoluUon of project support from the
local governmental body. A sample resolution is induded herein.
At the last meeting of the (ProJect Sponsor) held In the Meeting Room of the
(ProJect Location) on (Date) the following resolution was adopted.
WHEI~:.~i$, the Deparb,,ent of Conservation and Recrea~on (DCR),
provldes funds to assist political subdivisions of the Commonwealth of Virginia in
acquiring and developing open space and park lands; and
WHiSi~eAS, there are urgent needs within the (Political Subdivision) to
develop park land; and
WHEREAS, this area is deemed of high acquisition and development
pHodty by said (Project Sponsor) and shall be referred to as (Project Title).
WHEi~:AS, in order to attain funding assistance from DCR, it iS necessary
that the (Project Sponsor) guarantee that a proportionate share of the cost
thereof Is available; and
WHEREAS, the proportionate preJect share (Specify Dollars) Is funded by
the (Project Sponsor)
(nc~ ]~-t lo) (o~o3) 17
NOW, THEREFORE, BE IT RESOLVED BY THE (ProJect Sponsor that
(Executive Officer's Title) is hereby authorized to cause such Information or
materials as may be necessary to be provided to the Department of Conservation
and Recreation (DCR) and to enter into such agreements as may be necessary to
permit the formulation, approval and funding of the (Project Title) Project.
AND BE TT FURTHER RESOLVED, the (Project Sponsor) gives its
assurance that the funds needed as the proportionate share of the cost of the
approved program will be provided, up to $ (Sponsor Share).
AND BE IT FURTHER RESOLVED, that the (project Sponsor) gives its
assurance that the General Provisions of the Land and Water ConservaUon Fund
Act (L&WCF) and the Virginia Outdoors Fund Fiscal Procedures will be complied
with in the administration of this project.
AND BE 11' FURTHER RESOLVED, that the (Project Sponsor) will operate
and maintain the public recreation facility in good condiUon and will provide
permanent project acknowledgement signs of the participating funding agencies
and that this signage will clearly state that the said facility Is a "public"
recreational facility.
AND BE l"r FURTHER RESOLVED, that the (Project Sponsor) shall
dedicate the metes and bounds of the (Project Name) properties, in perpetuity,
for public outdoors recreational purposes in accordance with the Land and Water
Conservation Fund (L&WCF) Act.
AND BE IT FURTHER RESOLVED, that the (Project Sponsor) gives its
assurance that all other applicable federal and state regulations governing such
expenditure of funds will be complied with in the administration, development,
and subsequent operation of this (Project Name).
AND BE IT FURTHER RESOLVED, that the Department of Conservation
and Recreation is respectfully requested to assist in approval and funding of the
(Project Title) Project in order to enhance the standard of public recreational
enjoyment for all our citizenry.
VoUng on the motion was as follows:
AYES:
NAYES:
ATTESTED BY AND NOTARIZED:
(DC~ 199-1 ~0) (02/03)
CITY OF RO_/4NOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #5-24
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36360-060203 amending the Code of the City of
Roanoke (1979), as amended, by adding a new Article Ill, Security Alarms, to Chapter 23,
Police, effective January 1,2004; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and will be in full force and
effect on January 1, 2004.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
N:\CKMHl~Agenda.O3~June 2, 2003 correspondence.wpd
Dadene L. Burcham
June 10, 2003
Page 2
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, Ill, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36360-060203.
AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by
adding a new Article III, S6curity Alarms, to Chapter 23, Police; providing for an effective date;
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by the addition of new Article III, Security Alarms, to Chapter 23, Police, to read and
provide as follows:
ARTICLE III
SECURITY ALARMS
§ 23-35. Purpose and application.
This article provides for the regulation of the use and operation of security alarm
systems operated by alarm company operators in order to enhance public safety
and reduce the unnecessary expenditure of public resources in response to false
alarms. This article shall not apply to security alarm systems maintained by
governmental agencies or departments.
§ 23-36. Definitions.
For the purposes of this article, the following words and phrases shall have the
following meanings:
Alarm company operator. Any business which engages in the installation,
maintenance, alteration, servicing, repairing, replacing or monitoring of a security
alarm system, or which causes any of these activities to take place in the City of
Roanoke.
Commercial alarm system user. Any person on whose commercial premises a
security alarm system is maintained within the city except for security alarm
systems on motor vehicles. If, however, an alarm system on a motor vehicle is
H:\Measures\Code Amendment Adding new section for security alarms.doc
connected with an alarm system at a commercial premises, the person using such
system is an alarm system user.
False alarm. Any communication generated by or as a result of a security alarm
system operated by alarm company operators that results in a response and
investigation by a police officer which reveals no evidence or indication of
criminal activity or other actual hazard. False alarms shall not include signals
activated by unusually severe weather conditions or other causes that are
identified by the city manager to be beyond the control of the user. An alarm
dispatch request that is canceled by an alarm company operator or other person
acting on behalf of the owner of a security alarm system before the responding
police officer is actually dispatched shall not be considered a false alarm dispatch.
Hazard. An event requiring urgent attention and to which a police officer is
expected to respond.
Permit holder. The owner or tenant of protected promises who has obtained an
alarm system user permit.
Person. An individual, firm, partnership, association, corporation, company or
organization of any kind.
Protected premises. The premises upon which a security alarm system operated
by alarm company operators has been installed for the purpose of detecting a
hazard.
Residential alarm system user. Any person on whose residential premises a
security alarm system is maintained within the city except for security alarm
systems on motor vehicles. If, however, an alarm system on a motor vehicle is
connected with an alarm system at a residential premises, the person using such
system is an alarm system user.
Security alarm system. An assembly of equipment and devices installed in or for
commercial or residential premises and arranged to signal unauthorized intrusion,
attempted burglary, robbery, other criminal activity or hazard at the protected
premises requiring urgent attention to which police are expected to respond. Such
alarm system may be installed, maintained, altered or serviced by an alarm
company operator in commercial or residential premises. In this article, the term
"security alarm system" shall refer to all systems which are designed to attract the
attention and response of the city police department, including alarm bells, sirens,
horns and strobe lights which are audible or visible beyond the lot lines of the
protected property premises.
2
H:Wieasures\Code Amendment Adding new section for security alarms.doc
§ 23-37. Intentional false alarms.
Any person who without just cause and with intent to interfere with the operations
of any police officer calls or summons any police official by engaging or
activating a security alarm system shall be guilty of a class one misdemeanor.
§ 23-38. Commercial alarm system user registration and permits.
(a) Every commercial alarm system user shall, within sixty (60) days
after the effective date of this article, obtain an alarm system user permit from the
city for the operation of such security alarm system. If the security alarm system
is to be installed or maintained by an alarm company operator, the alarm company
operator may obtain the required permit for the commercial alarm system user.
The person applying for the permit required in this section shall state on a permit
application form provided by the city the following: name, address of the
commercial premises in or for which the security alarm system will be installed,
telephone number of the commercial alarm system user, the type of security alarm
system (local or monitored), name of the alarm company operator selling or
leasing the new or existing security alarm system equipment or services and the
names, addresses and telephone numbers of at least two (2) other persons who can
be reached at any time, day or night, and who are authorized to respond to an
alarm signal and who can open and represent the premises in which the system is
installed for reporting and investigative purposes. It shall be the responsibility of
the commercial alarm system user to notify the city in writing of any subsequent
changes in the information provided on the permit application. Upon approval by
the city manager of the permit application, the permit shall be issued to the
commercial alarm system user.
(b) Registration applications shall be accompanied by a nonrefundable
fee of twenty-five dollars ($25.00) to cover the costs of processing the
application. The registration must be renewed annually thereafter at an annual fee
of twenty dollars ($20.00). Commercial alarm system users who have registered
pursuant to section 12-24, Code of the City of Roanoke (1979), as amended, with
regard to fire alarm systems are not required to obtain a security alarm system
permit or pay an additional registration fee, but they are required to list
information as to both systems on the registration application.
(c) Any commercial alarm system user who operates or allows an
alarm system to be operated without first obtaining a permit as required by this
section, or who, after having a permit revoked, operates or allows the system to be
operated, shall be in violation of this article, and subject to a fine, as provided by
section 23-45. The commercial alarm system user to whom the alarm system user
permit should have been or was issued, in the case of revocation, shall be the
person held in violation.
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(d) This permit requirement is intended to assist the police department
and the city manager in the administration of the provisions of this article and
shall not be deemed to create any special duty with respect to the protected
premises beyond that owed to the general public.
§ 23-39. Duties of commercial and residential alarm system users.
(a) Commercial and residential alarm system users shall instruct
employees, tenants or others who may have occasion to activate an alarm that
security alarm systems are to be activated only in emergency situations to
summon an immediate police response and shall instruct as to the operation of the
security alarm system, including setting, activation, deactivation and resetting of
the alarm. All instructions pertaining to security alarm systems and procedures
shall be in written form, suitable for distribution and shall be available for
inspection by representatives of the police department. Commercial and
residential alarm system users shall be responsible for maintaining their security
alarm systems in proper working order.
(b) A commercial or residential alarm system user or person
authorized and capable of deactivating the alarm, who allows an alarm to continue
to emit an audible signal for thirty (30) minutes after notification of the alarm
cormmencing to emit such signal shall be guilty of a class 4 misdemeanor.
§ 23-40. Alarm company operator registration.
(a) Every alarm company operator shall, within thirty (30) days after
the effective date of this article, register with the city on forms provided by the
city. The application for registration shall include name of the alarm company
operator, names of owners and officers and the services offered by the alarm
company operator. It shall be the responsibility of the alarm company operator to
notify the city in writing of any subsequent changes in the information provided
on the application for registration.
(b) Registration applications shall be accompanied by a nonmfundable
fee of twenty-five dollars ($25.00) to cover the costs of processing the application
and investigating the applicant. The registration must be renewed annually
thereafter at an annual fee of twenty dollars ($20.00). Alarm company operators
who have registered pursuant to section 12-26, Code of the City of Roanoke
(1979), as amended, with regard to fire alarm systems are not required to register
with regard to security alarm systems or pay an additional registration fee, but
they are required to list information as to both systems on the registration
application.
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§ 23-41. Duties of alarm company operators.
(a) No security alarm system shall be installed, monitored, altered,
serviced or repaired to a level of operation by an alarm company operator unless
the commercial alarm system user has complied with the registration and permit
provisions of section 23-38.
(b) Every alarm company operator that installs, monitors, alters,
services or repairs a security alarm system after the effective date of this article
shall certify on the permit required in section 23-38 that the commercial alarm
system user has been instructed in the proper use and operation of the alarm
system.
§ 23-42. Service charges imposed upon commercial alarm system users for false alarms.
(a) A service charge of one hundred dollars ($100.00) for each
occurrence shall be assessed against the commemial alarm system user of a
protected premises that is not registered, as required by this article, who activates,
utilizes, operates or maintains a security alarm system operated by alarm company
operators within the city for the first, second, third, fourth, fifth and sixth false
alarms, and one hundred fifty dollars ($150.00) for the seventh and all subsequent
false alarms in each calendar year originating from the protected premises.
(b) No service charge shall apply to the first, second or third false
alarm in each calendar year provided the commercial alarm system user is a
permit holder. A service charge of twenty-five dollars ($25.00) for each
occurrence shall be assessed against the permit holder who activates, utilizes,
operates or maintains a security alarm system operated by alarm company
operators within the city for the fourth false alarm, fifty dollars ($50.00) for the
fifth false alarm, one hundred dollars ($100.00) for the sixth false alarm, and one
hundred fifty dollars ($150.00) for the seventh and all subsequent false alarms in
each calendar year originating from the protected premises.
(c) The service charge shall be due thirty (30) days from the date of
mailing of the bill by the city manager and shall be payable to the city treasurer.
§ 23-43. Inspection requirements and service charges imposed upon residential alarm
system Users for false alarms.
(a) Any residential alarm system user experiencing a tenth false alarm
in a calendar year shall within thirty (30) days of the tenth false alarm have his
security alarm system inspected by an alarm company operator at the cost of the
residential alarm system user or, without cost, a site assessment by the police
department's crime prevention unit. If an alarm company operator inspects the
security alarm system, it shall conduct a complete examination of the security
alarm system, including, but not limited to, satisfactory design and installation of
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the security alarm equipment, proper functioning of the alarm and education of
the residential alarm system user in the proper operation of the security alarm
system. The alarm company operator shall record the details of this inspection of
a form provided by the police department for this purpose. The completed
inspection report shall be returned to the police department by the alarm company
operator within seven (7) days of the inspection. The alarm company operator
shall provide a copy of the completed inspection report to the residential alarm
system user at the same time.
(b) No service charge shall be imposed upon a residential alarm
system user for the first through tenth false alarm in each calendar year. A service
charge of fifteen dollars ($15.00) for each occurrence shall be assessed against the
residential alarm system user who activates, utilizes, operates or maintains a
security alarm system operated by alarm company operators within the city for the
eleventh false alarm, twenty dollars ($20.00) for the twelfth false alarm, twenty-
five dollars ($25.00) for the thirteenth false alarm, and thirty dollars ($30.00) for
the fourteenth and all subsequent false alarms in each calendar year originating
from the protected premises provided the residential alarm system user has had
the inspection required above after the tenth false alarm. If the residential alarm
system user has not complied with the inspection requirements of this section
after the tenth false alarm, then all subsequent false alarms in that calendar year
shall result in a service charge of thirty dollars ($30.00).
(c) The service charge shall be due thirty (30) days from the date of
mailing of the bill by the city manager and shall be payable to the city treasurer.
§ 23-44. Failure to pay service charges; revocation of permit.
All service charges assessed against the permit holder, commercial alarm system
user of the protected premises if not registered, or residential alarm system user
who activates, utilizes, operates or maintains a security alarm system shall be due
and owing to the city treasurer. In the event legal action is necessary to collect
the service charges, the owner or tenant shall be required to pay for any and all
attorneys' fees and other costs expended by the city to collect such funds.
The failure of a permit holder to pay any service charge assessed under this article
when due shall constitute grounds for the revocation of its permit by the city
manager. The continued operation of a security alarm system by the person who
activates, utilizes or maintains a security alarm system after notification that the
permit has been revoked shall constitute a class four misdemeanor. A security
alarm permit that has been revoked pursuant to this section may be reinstated by
the city manager upon payment of all outstanding service charges, a reinstatement
fee of fifty ($50.00) dollars, and compliance with all other requirements of this
article.
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§ 23-45. Appeals.
Upon application in writing by any person against whom a service charge has
been assessed under this article, the city manager may waive the service charge
for good cause shown.
§ 23-46. Penalties.
Except as otherwise provided, any person who violates any section of this article
shall be guilty of a class 3 misdemeanor.
2. This ordinance shall be in full force and effect on and after January 1, 2004.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
7
HSMeasures\Code Amendment Adding new section for security alarms,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.ro~aokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Beverly T. Fitzpatrick, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject: Security Alarms Ordinance
During calendar year 2002 Roanoke Police Officers responded to 7,406 false alarms or
to approximately 20 false alarms per day. Of these alarms, 95% were business alarms.
False alarm calls are directed to the appropriate agency by City dispatchers who are
utilizing a considerable amount of time on these unnecessary calls for service. Safety
personnel may respond multiple times for a false alarm to the same location on the
same day. False alarms may be due to: improperly trained staff; vermin/birds triggering
motion sensors; equipment failure; and the weather. To address the excessive number
of false alarms, safety personnel have met and worked with business owners, but the
problem of the frequency of false alarms persists.
Several localities were surveyed as to how they address false alarms. Roanoke County
and the Town of Vinton have ordinances which establish fees to be charged for multiple
false alarms. For example, Roanoke County charges residences and businesses fees
of $25.00 to $150.00 for false alarms beginning with the fifth such alarm.
Recommended Action:
Adopt an ordinance amending and re-ordaining the Code of the City of Roanoke (1979),
as amended, by adding a new Article II, Security Alarms, to Chapter 23, Police, and
providing for an effective date of January 01, 2004. This ordinance will provide for the
regulation of the use and operation of security alarm systems operated by alarm
company operators in order to enhance public safety and reduce the unnecessary
The Honorable Mayor and Members of City Council
June 2, 2003
Page 2
expenditure of public resources in response to false alarms. This ordinance would not
apply to security alarm systems maintained by governmental agencies or departments.
This ordinance regulates commercial establishments and, to a lesser extent, residential
establishments. Alarm company operators as well as businesses on whose premises
security alarm systems are maintained must register with the City and obtain a permit.
A registration fee of $25.00 is required for the first year and $20.00 annually thereafter.
The registration requirement provides information to the City about the type of alarm
system on the premises and the names of persons designated by the business to
respond to the alarm system.
Any business that fails to register must pay a service charge of $100.00 for each false
alarm and a charge of $150.00 for the seventh and all subsequent false alarms in a
calendar year. Registered businesses are not charged for the first three false alarms
during a calendar year, but a service charge of $25.00 is imposed for the fourth false
alarm, $50.00 for the fifth false alarm, $100.00 for the sixth false alarm, and $150.00 for
the seventh and all subsequent false alarms in a calendar year.
Residences with security alarms will not have to register. No service charge will be
imposed upon residential alarm users for the first ten false alarms in a calendar year.
Excessive residential false alarms (10 in a calendar year) will lead to a mandated
examination of the alarm system by a company of the homeowner's choice or will lead
to a site assessment by the Police Crime Prevention Unit. A service charge of fifteen
dollars ($15.00) will be assessed for the eleventh false alarm, twenty dollars ($20.00) for
the twelfth false alarm, twenty-five dollars ($25.00) for the thirteenth false alarm, and
thirty dollars ($30.00) for the fourteenth and all subsequent false alarms in each
calendar year provided the residential alarm system user has had the required
inspection after the tenth false alarm. If the residential alarm system user has not
complied with the inspection requirements after the tenth false alarm, then all
subsequent false alarms in that calendar year result in a service charge of thirty dollars
($30.00).
The amount of false alarm service charges collected should decrease as owners
properly train their staff to operate/arm their security systems, as efforts are initiated to
eliminate vermin/other pests and as motion sensors are repositioned.
Respectfully submitted,
Darlene L. Bur~am
City Manager
DLB:fjd
Attachment
O:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda Russell, Assistant City Manager
A. L. Gaskins, Chief of Police
CM03-00101
CITY OF R ?..ANOKE
Office of the C~ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #5-24
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36361-060203 amending the Code of the City of
Roanoke (1979), as amended, by adding a new Article III, Fire Alarm Systems, to
Chapter 12, Fire Prevention and Protection, effective January 1,2004; and dispensing with
the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and will be in full force and
effect on January 1, 2004.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
Darlene L. Burcham
June 10, 2003
Page 2
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable David C. Anderson, City Treasurer
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief of Fire/EMS
N:tCKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36361-060203.
AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by
adding a new Article III, Fire Alarm Systems, to Chapter 12, Fire Prevention and Protection;
providing for an effective date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by the addition of new Article III, Fire Alarm Systems, to Chapter 12, Fire Prevention
and Protection, to read and provide as follows:
ARTICLE IH
FIRE ALARM SYSTEMS
§ 12-21. Purpose and application.
This article provides for the regulation of the use and operation of fire alarm
systems operated by alarm company operators in order to enhance public safety
and reduce the unnecessary expenditure of public resources in response to false
alarms. This article shall not apply to fire alarm systems maintained by
governmental agencies or departments.
§ 12-22. Definitions.
For the purposes of this article, the following words and phrases shall have the
following meanings:
Alarm company operator. Any business which engages in the installation,
maintenance, alteration, servicing, repairing, replacing or monitoring of a fire
alarm system, or which causes any of these activities to take place in the City of
Roanoke.
Alarm system user. Any person on whose commercial premises a fire alarm
system is maintained within the city.
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HNVleasu~s\Code Amendment Adding new section for Fire alarms.dec
False alarm. Any communication generated by or as a result of a tim alarm
system operated by alarm company operators that results in a response and
investigation by the city's fire/EMS department which reveals no evidence or
indication of fire, risk of fire or other actual hazard. False alarms shall not
include signals activated by unusually severe weather conditions or other causes
that are identified by the city manager to be beyond the control of the user. An
alarm dispatch request that is canceled by an alarm company operator or other
person acting on behalf of the owner of a fire alarm system before the responding
firefighters are actually dispatched shall not be considered a false alarm dispatch.
Hazard. An event requiring urgent attention and to which a firefighter is expected
to respond.
Permit holder. The owner or tenant of protected premises who has obtained an
alarm system user permit.
Person. An individual, firm, partnership, association, corporation, company or
organization of any kind.
Protected premises. The premises upon which a tim alarm system operated by
alarm company operators has been installed for the purpose of detecting a hazard.
Fire alarm system. An assembly of equipment and devices installed in or for
commercial premises and arranged to signal a fire, risk of fire or hazard at the
protected premises requiring urgent attention to which firefighters are expected to
respond. Such alarm system may be installed, maintained, altered or serviced by
an alarm company operator in commercial premises. In this article, the term "fire
alarm system" shall refer to all systems which are designed to attract the attention
and response of the city fire department, including alarm bells, sirens, horns and
strobe lights which are audible or visible beyond the lot lines of the protected
property premises.
§ 12-23. Alarm and suppression system compliance with codes.
(a) Fire alarm systems shall be installed and maintained in accordance
with the Uniform Statewide Building Code and National Fire Prevention
Association 75.
(b) Fire suppression systems shall be installed in accordance with the
Uniform Statewide Building Code and National Fire Prevention Association 13
and/or 13R. Systems shall be maintained in accordance with National Fire
Prevention Association 25.
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§ 23-37. Intentional false alarms.
Any person who without just cause and with intent to interfere with the operations
of any police officer calls or summons any police official by engaging or
activating a security alarm system shall be guilty of a class one misdemeanor.
§ 23-38. Commercial alarm system user registration and permits.
(a) Every commercial alarm system user shall, within sixty (60) days
after the effective date of this article, obtain an alarm system user permit from the
city for the operation of such security alarm system. If the security alarm system
is to be installed or maintained by an alarm company operator, the alarm company
operator may obtain the required permit for the commercial alarm system user.
The person applying for the permit required in this section shall state on a permit
application form provided by the city the following: name, address of the
commercial premises in or for which the security alarm system will be installed,
telephone number of the commemial alarm system user, the type of security alarm
system (local or monitored), name of the alarm company operator selling or
leasing the new or existing security alarm system equipment or services and the
names, addresses and telephone numbers of at least two (2) other persons who can
be reached at any time, day or night, and who are authorized to respond to an
alarm signal and who can open and represent the premises in which the system is
installed for reporting and investigative purposes. It shall be the responsibility of
the commercial alarm system user to notify the city in writing of any subsequent
changes in the information provided on the permit application. Upon approval by
the city manager of the permit application, the permit shall be issued to the
commercial alarm system user.
(b) Registration applications shall be accompanied by a nonrefundable
fee of twenty-five dollars ($25.00) to cover the costs of processing the
application. The registration must be renewed annually thereafter at an annual fee
of twenty dollars ($20.00). Commercial alarm system users who have registered
pursuant to section 12-24, Code of the City of Roanoke (1979), as amended, with
regard to fire alarm systems are not required to obtain a security alarm system
permit or pay an additional registration fee, but they are required to list
information as to both systems on the registration application.
(c) Any commercial alarm system user who operates or allows an
alarm system to be operated without first obtaining a permit as required by this
section, or who, after having a permit revoked, operates or allows the system to be
operated, shall be in violation of this article, and subject to a fine, as provided by
section 23-46. The commercial alarm system user to whom the alarm system user
permit should have been or was issued, in the case of revocation, shall be the
person held in violation.
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only in emergency situations to summon an immediate fire department response
and shall instruct as to the operation of the fire alarm system, including setting,
activation, deactivation and resetting of the alarm. All instructions pertaining to
fire alarm systems and procedures shall be in written form, suitable for
distribution and shall be available for inspection by representatives of the fire
department. The alarm system user shall be responsible for maintaining the fire
alarm system in proper working order.
(b) An alarm system user or person authorized and capable of
deactivating the alarm, who allows an alarm to continue to emit an audible signal
for thirty (30) minutes after notification of the alarm commencing to emit such
signal shall be guilty of a class 4 misdemeanor.
§ 12-26. Alarm company operator registration.
(a) Every alarm company operator shall, within thirty (30) days after
the effective date of this article, register with the city on forms provided by the
city. The application for registration shall include name of the alarm company
operator, names of owners and officers and the services offered by the alarm
company operator. It shall be the responsibility of the alarm company operator to
notify the city in writing of any subsequent changes in the information provided
on the application for registration.
(b) Registration applications shall be accompanied by a nonrefundable
fee of twenty-five dollars ($25.00) to cover the costs of processing the application
and investigating the applicant. The registration must be renewed annually
thereafter at an annual fee of twenty dollars ($20.00). Alarm company operators
who have registered pursuant to section 23-40, Code of the City of Roanoke
(1979), as amended, with regard to security alarm systems are not required to
register with regard to fire alarm systems or pay an additional registration fee, but
they are required to list information as to both systems on the registration
application.
§ 12-27. Duties of alarm company operators.
(a) No fire alarm system shall be installed, monitored, altered,
serviced or repaired to a level of operation by an alarm company operator unless
the alarm system user has complied with the registration and permit provisions of
section 12-24.
(b) Every alarm company operator that installs, monitors, alters,
services or repairs a fire alarm system after the effective date of this article shall
certify on the permit required in section 12-24 that the alarm system user has been
instructed in the proper use and operation of the fire alarm system.
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§ 12-28. Service charges for false alarms.
(a) A service charge of one hundred dollars ($100.00) for each
occurrence shall be assessed against the alarm system user of a protected promises
that is not registered, as required by this article, who activates, utilizes, operates
or maintains a fire alarm system operated by alarm company operators within the
city for the first, second, third, fourth, fifth and sixth false alarms, and one
hundred fifty dollars ($150.00) for the seventh and all subsequent false alarms in
each calendar year originating from the protected premises.
(b) No service charge shall apply to the first, second or third false
alarm in each calendar year provided the alarm system user is a permit holder. A
service charge of twenty-five dollars ($25.00) for each occurrence shall be
assessed against the permit holder who activates, utilizes, operates or maintains a
fire alarm system operated by alarm company operators within the city for the
fourth false alarm, fifty dollars ($50.00) for the fifth false alarm, one hundred
dollars ($100.00) for the sixth false alarm, and one hundred fifty dollars ($150.00)
for the seventh and all subsequent false alarms in each calendar year originating
from the protected premises.
(c) The service charge shall be due thirty (30) days from the date of
mailing of the bill by the city manager and shall be payable to the city treasurer.
§ 12-29. Failure to pay service charges; revocation of permit.
All service charges assessed against the permit holder, or alarm system user of the
protected premises if not registered, who activates, utilizes, operates or maintains
a fire alarm system shall be due and owing to the city treasurer. In the event legal
action is necessary to collect the service charges, the owner or tenant shall be
required to pay for any and all attorneys' fees and other costs expended by the city
to collect such funds.
The failure of a permit holder to pay any service charge assessed under this article
when due shall constitute grounds for the revocation of a fire alarm permit by the
city manager. The continued operation of a fire alarm system by the person who
activates, utilizes and/or maintains a fire alarm system after notification that the
permit has been revoked shall constitute a class four misdemeanor. A fire alarm
permit that has been revoked pursuant to this section may be reinstated by the city
manager upon payment of all outstanding service charges, a reinstatement fee of
fifty ($50.00) dollars, and compliance with all other requirements of this article.
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§ 12-30. Appeals.
Upon application in writing by any person against whom a service charge has
been assessed under this article, the city manager may waive the service charge
for good cause shown.
§ 12-31. Penalties.
Except as otherwise provided, any person who violates any section of this article
shall be guilty of a class 3 misdemeanor.
3.
by title is hereby dispensed with.
This ordinance shall be in full force and effect on and after January 1, 2004.
Pursuant to Section 12 of the City Charter, the second reading of this ordinance
ATTEST:
City Clerk.
6
H:~Ivleasures\Code Amendment Adding new section for Fire alarms.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Fire False Alarms
Ordinance
Background:
Roanoke Fire-EMS responded to 1,403 calls for electronic fire alarm system
activations in 2002. Of these, approximately 1,300 (95%) responses were for false
alarms, accidental alarms or system malfunctions. The number of false alarms is
increasing and will continue to do so as more businesses install electrical systems.
The County of Roanoke and the Town of Vinton have ordinances that define fees
to be charged for multiple false alarms. For example, Roanoke County charges
residences and businesses fees of $25.00 to $150.00 for false alarms beginning
with the fifth such alarm. Adopting a service charge structure for responses to
false alarms to commercial/retail structures will lower the false alarm incidents,
thereby improving public safety.
Considerations:
False alarms substantially impact service delivery, as well as safety to citizens and
firefighters. Electronic alarms from commercial/retail structures activate a
response from three engines, two aerial ladder trucks, and one command officer.
After responding, it is necessary to have fire alarm systems reset. Frequently,
building representatives do not respond in a timely manner, and many do not
respond at all. Service charges for false alarms will motivate property owners to
accept responsibility for their equipment and for the safety of their buildings.
Reducing the number of responses to false alarms also reduces the wear and tear
on fire apparatus, as well as the risk of injury to citizens and firefighters.
The Honorable Mayor and Members of Council
May 19, 2003
Page 2
Recommended Action:
Adopt an ordinance amending and re-ordaining the Code of the City of Roanoke
(1979), as amended, by adding a new Article III, Fire Alarm Systems, to Chapter
12, Fire Prevention and Protection, and providing for an effective date of January
1,2004.
The recommended ordinance regulates only commercial establishments.
Businesses on whose premises fire alarm systems are maintained and alarm
company operators must register with the City and obtain a permit. A registration
fee of $25.00 is required for the first year and $20.00 annually thereafter. The
registration requirement provides information to the City about the type of alarm
system on the premises and the names of persons designated by the business to
respond to the alarm system.
Any business that fails to register must pay a service charge of $100.00 for each
false alarm and a charge of $150.00 for the seventh and all subsequent false
alarms in a calendar year. Registered businesses are not charged for the first
three false alarms during a calendar year, but a service charge of $25.00 is
imposed for the fourth false alarm, $50.00 for the fifth false alarm, $100.00 for the
sixth false alarm, and $150.00 for the seventh and afl subsequent false alarms in a
calendar year.
Respectfully submitted,
Darlene L. Bu¥c~am
City Manager
DLB:jsf
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
#CM03-00097
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36362~060203 amending and reordaining certain
sections of the 2002-2003 General Fund Appropriations, providing for appropriation of
$73,141.00 to better meet the needs of populations that are not fully served by improving
utilization management under the Comprehensive Services Act and providing support for
a Substance Abuse Counselor in the Court Services Unit; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc~
Darlene L. Burcham, City Manager
Barry L. Key, Director, Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services/Social Services
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36362-060203.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 General Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Health and Welfare
Social Services-Revenue Maximization (1) ................................................
Revenues
Social Services
Revenue Maximization Program (2) ..........................................................
1) Fees for Professional
Services
2) Revenue Maximization
Program
(001-630-5315-2010) $73,141
(001-110-1234-0702) 73,141
$27,524,683
117,422
$20,195,393
117,422
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE crrY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Revenue Maximization
Funding for Human
Services
Background:
The Virginia Department of Social Services (VDSS) has recognized that many
social services programs are funded with local only dollars when existing budget
allocations are exhausted due to lack of state match. VDSS now allows local
agencies to develop "Revenue Maximization" Projects to claim federal
reimbursement for these local funds.
The City of Roanoke has collected $117,422 though Revenue Maximization
projects for FY 03. This amount exceeds the original appropriation by $73,141
for this fiscal year. Federal reimbursement for "reasonable and necessary"
expenditures incurred for the proper administration of social services programs
accounts for the majority of this overage.
Considerations:
Additional funds reimbursed to a locality as a result of Revenue Maximization
shall not be used to replace or supplant funds otherwise appropriated by the
locality for human services activities. Accordingly, these costs must be
separated from traditional costs and expended to address unmet human services
needs. The City of Roanoke will use these funds to better meet the needs of
populations that are not fully served by improving utilization management under
Honorable Mayorand Members of Council
June 2, 2003
Page 2
the Comprehensive Services Act and providing support for a Substance Abuse
Counselor in the Court Services Unit.
Recommended Action:
· Increase the General Fund Revenue estimate by $73,141 to Revenue
Maximization Account Number 001-110-1234-0702.
· Appropriate funding in the amount of $73,141 to account 001-630-5315-
2010.
DLB:rji
C:
Respectfully submitted,
arlene L. B~
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Vickie L. Price, Acting Director of Human Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM003-00099
MARY F. PARKER, CMC
City Clcrk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanok¢.va.us
June 10, 2002
File #247
STEPHANIEM. MOON
Dcputy Ci~Clcrk
SHEI[AN. HARTMAN
Assis~ntCi~ Cle~
William White, Sr., Chair
Hotel Roanoke Conference
Center Commission
902 Lafayette Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
I am enclosing copy of Resolution No. 36364-060202 approving the annual operating
budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 2003-2004,
in the total amount of $3,362,417.00, with the City share of the operating subsidy being
established at $100,000.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Minnis E. Ridenhour, Executive Vice-President, Virginia Tech, 210 Burruss Hall,
Blacksburg, Virginia 24061
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Deborah J. Moses, Executive Director, Hotel Roanoke Conference Center
Commission
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36364-060203.
A RESOLUTION approving the annual operating budget of the Hotel Roanoke
Conference Center Commission for Fiscal Year 2003-2004.
WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter
440 of 1991 Acts of Assembly) requires that each participating party approve the Commission's
proposed operating budget for the forthcoming fiscal year;
WHEREAS, the Commission has submitted to this Council a proposed operating budget
showing estimated revenues in the amount of $3,362,417 and expenses in the amount of
$3,362,417 for Fiscal Year 2003-2004, with the City share of the operating subsidy being
established at $100,000; and
WHEREAS, this Council desires to approve such proposed budget;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal Year
2003-2004, a copy of which is attached to the report of the City Manager to this Council, dated
June 2, 2003, with the City's share of the operating subsidy being established at $100,000, is
hereby approved.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-247
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36363-060203 amending and reordaining certain
sections of the 2003-04 Hotel Roanoke Conference Center Fund Appropriations, in
connection with approval of the Hotel Roanoke Conference Center Commission annual
budget for fiscal year 2003-04, in the total amount of $3,362,417.00, with the City's
contribution totaling $100,000.00; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Deborah J. Moses, Executive Director, Hotel Roanoke Conference Center
Commission
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36363-060203.
AN ORDINANCE to amend and reordain certain sections of the 2003-2004
Hotel Roanoke Conference Center Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2003-2004 Hotel Roanoke Conference Center Fund Appropriations be, and the
same are hereby, amended and reordained to read as follows, in part:
Appropriations
Operating $ 212,000
Personal Services (1) ................................................................................. 50,000
Contractual Services (2) ............................................................................ 150,000
Other Charges (3-4) ................................................................................... 12,000
Revenues
Nonoperating $ 200,000
City Contribution (5) ................................................................................... 100,000
Virginia Tech Contribution (6) .................................................................... 100,000
1) Regular Employee
Salaries
2
3
4
5
6
Fees for Professional
Services
Administrative Supplies
Training and Development
City Contribution
Virginia Tech Contribution
010-320-9500-1002)
010-320-9500-2010)
010-320-9500-2030)
010-320-9500-2044)
010-110-1234-1125)
010-110-1234-1128)
$ 50,000
150,000
10,000
2,000
100,000
100,000
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Annual Operating
Budget Hotel Roanoke
Conference Center
Commission for Fiscal
Year 2003-2004
Background:
The Hotel Roanoke Conference Center Commission was created by the Virginia
General Assembly in 1991 to construct, equip, maintain and operate the
Conference Center of Roanoke adjacent to the Hotel Roanoke. The City of
Roanoke and Virginia Tech are participating entities in the Commission. In 1992,
City Council authorized the establishment of an Agency Fund entitled "Hotel
Roanoke Conference Center Commission." The Commission's enabling
legislation allows for the participating parties to contribute equally funds to the
Commission to fund operating deficits of the Commission and to enable the
Commission to expend such revenues for their proper purposes. The budget
must be approved by each of the participating entities. City Council included
funding in the FY 2003-2004 General Fund adopted budget to be used for such
purposes.
Considerations:
The Hotel Roanoke Conference Center Commission recommends the attached
FY2003-2004 operating budget for your consideration.
Honorable Mayorand Members of Council
June 2,2003
Page 2
Recommended Action:
City Council approve the Hotel Roanoke Conference Center Commission Budget
for FY2003-2004.
Appropriate $212,000 to accounts established by the Director of Finance in the
Hotel Roanoke Conference Center Agency Fund, and establish revenue
estimates of $100,000 each for the City and Virginia Tech contributions and
$12,000 from Retained Earnings in the same.
Respectfully submitted,
Darlene L. Burcl~am
City Manager
DLB: djm
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry Key, Director of Management and Budget
CM03-0103
commission Conference
Center
operating $ $2,937,296
Revenues
Total Operating
Revenues
Non Operating
Revenues
City of Roanoke 100,000
Virginia Tech 100,000
Retained Earnings 12,000 213,121
Total Revenues 212,000
3,150,417
Operating
Expenses
Commission
Personal services 50,000
Professional
Services 150,000
Administrative 10,000
Development 2,000
Conference
Center Operating
Fixed Asset
Expense
Total
$2,937,296
100,000
100,000
225,121
3,362,417
Total Operating
~_xpenses
50.000
150.000
10,000
2,000
2.812.663 2,812,663
337,754 337 754
$212,000 $3,150,417 $3,362,417
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #72-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36366-060203 authorizing the City Manager to enter
into a contract with the Fifth District Disability Services Board to provide continuing Iodal
administrative staff support, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services/Social Services
Carol W. Tuning, Human Services Coordinator
Barry L. Key, Director, Management and Budget
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36366-060203.
A RESOLUTION authorizing the City Manager to enter into a contract with the Fifth
District Disability Services Board (" FDDSB") to provide continuing local administrative staff
support; upon certain terms and conditions.
WHEREAS, the FDDSB is responsible to local governments and serves as a critical
resource for needs assessment, information sharing and service opportunities for citizens with
disabilities, their families and the community; and
WHEREAS, funds in the amount of $14,800 to continue local staff support in support
of the FDDSB administration for a one (1) year period have been allocated to the FDDSB by
the State Department of Rehabilitative Services.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of
the City, to execute and attest, respectively, the contract to provide continuing local
administrative staffsupport for the Fifth District Disability Services Board as recommended in
the City Manager's letter to this Council dated June 2, 2003.
2. The form of the contract, and any necessary amendments, shall be in form
approved by the City Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #60-72-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36365-060203 amending and reordaining certain
sections of the 2002-2003 Grant Fund Appropriations, providing for appropriation of
$14,800.00, in connection with Fifth District Disability Services Board grant funding; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services/Social Services
Carol W. Tuning, Human Services Coordinator
Barry L. Key, Director, Management and Budget
N:\CKMHl~genda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36365-060203.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Health and Welfare
Fifth District Disability Service Board FY03-04 (1) .....................................
Revenues
Health and Welfare
Fifth District Disability Service Board FY03-04 (2) .....................................
1) Fees for Professional
Services
2) State Grant Receipts
(035-630-5170-2010) $14,800
(035-630-5170-5170) 14,800
$4,550,084
14,800
$4,550,084
14,800
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Appropriation of Re§ional
Disability Services Board
Grant Funding - Staff
Support and Contract for
Services
Background:
The Fifth Planning District Commission Disability Services Board (DSB) is
responsible to local governments and serves as a critical resource for needs
assessment, information sharing and service opportunities for citizens with
disabilities, their families and the corTnmunity. The following jurisdictions in the
Fifth Planning District have enacted resolutions establishing their participation in
a regional effort and have appointed a local official to serve: the cities of
Roanoke, Salem, and Covington; counties of Roanoke, Craig, Botetourt, and
Alleghany and the Towns of Clifton Forge and Vinton. Other members of the
DSB include representatives from business and consumers.
City Council authorized the Director of Finance to serve as fiscal agent for the
Fifth Planning District Disabilities Services Board on September 25, 1995,
Resolution No. 32675-092595.
Mayor Smith and Members of City Council
June 2, 2003
Page 2
The State Department of Rehabilitative Services has allocated funds in the
amount of $14,800 for a one-year period to continue local staff support of the
administration of the Fifth District DSB. See Attachment "A"
Recommended actions:
Authorize the City Manager to enter into a contract substantially in the form
attached to this report, and approved as to form by the City Attorney, with
existing DSB staff support to continue providing local administrative support.
Appropriate $14,800 in an account to be established in a Grant Fund by the
Director of Finance. Establish a revenue estimate of the same.
/~ted,
City Manager
DLB:ct
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Vickie Price, Acting Director of Human Services
CM03-00110
Agreement for Services
This agreement is made this 1 st day of June 2003, by and between the CITY OF
ROANOKE, hereinafter referred to as "City" and ROSLYN KINGERY hereinafter referred
to as "Staff".
The parties hereto agree as follows:
SCOPE OF SERVICES - The Staff will provide the City and its designee (Fifth
District Disability Services Board) with staff support as follows:
f.
g.
h.
i.
Attend all DSB meetings (minimum of one meeting per quarter) and related
activities
Prepare, disseminate and maintain agendas, minutes and other
correspondence
Maintain and monitor the administrative budget
Maintain official records for the DSBs
Administer and monitor the RSIF grants and ensure that the impact reports
are completed and sent within time frame specified
Arrange sign language interpreters, CAN and/or CART services, and all other
necessary accommodations, for DSB meetings and hearings.
Ensure DSB compliance with the Code of Virginia and DSB Establishment
Guidelines
Provide ADA and disability information to DSB members, local elected
officials and the public within the localities served by the local DSB
Support DSB efforts to exchange information with other local boards
regarding services and best practices in the delivery of services to persons
with physical and sensory disabilities
Other duties as directed by the local disability services board.
TIME OF PERFORMANCE - the term of this agreement shall be for a one-year
period beginning June 1, 2003 and concluding May 31,2004.
FEES AND PROPOSED PAYMENT SCHEDULE - the total compensation to Staff
shall be $14,800 per 12-month period. Payment to the Staff shall be made monthly
upon receipt of payroll documentation.
TERMINATION - either the City or the consultant upon written notification thirty (30)
days prior to termination may terminate this agreement.
REPORTING - The Staff will meet with the City's designee a minimum of twice a
month and provide regular updates on the progress of the Boards work.
INDEMNIFICATION - the Staff agrees to indemnify and hold harmless the City, its
officers, agents and employees, from any and all claims, legal actions and
judgments advanced against the City and for expenses the City may incur in this
regard, arising out of the Staff's negligent acts or omissions with respect to the
rights and privileges granted by the City to the Staff in this Agreement.
7. GOVERNING LAW - the Commonwealth of Virginia shall govern this Agreement.
OWNERSHIP - All reports, paper, etc., developed and/or generated as a result of
this proposals process are the property of the city of Roanoke. No duplication or
dissemination of this material can be done without the expressed written permission
of the Director of Human Services, or other authorized City official.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year here in above written:
CITY OF ROANOKE
By:
Darlene L. Burcham, City Manager
INDEPENDENT CONTRACTOR
By:
Roslyn J. Kingery
APPROVED AS TO FORM:
Assistant City Attorney
APPROVED AS TO EXECUTION:
Assistant City Attorney
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #122-373
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36367-060203 authorizing the City Manager to enter
into a lease agreement with Katherine R. Baker and Dana L. Baker for approximately
28,375 square feet of Official Tax No. 3070320, adjacent to the stadium site, for use as a
staging area and site for a construction trailer, for a period of one year at a rate of
$7,800.00 for the initial one year term, with an option to renew for two additional one-year
terms at a rate of $8,400.00 per year for each renewed term, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
MFP:sm
Mary F. Parker, CMC
City Clerk
AEachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Wilhemina Boyd, Director, Civic Facilities
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 2003.
No. 36367-060203.
AN ORDINANCE authorizing the City Manager to enter into a lease agreement with
Katherine R. Baker and Dana L. Baker, for approximately 28,375 square feet of Official Tax
Map #3070320, adjacent to the stadium site, for use as a staging area and site for a
construction trailer for the City's staff and consultants, upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, a
lease agreement with Katherine R. Baker and Dana L. Baker ("Lessor"), for approximately
28,375 square feet of Official Tax Map #3070320, adjacent to the stadium site, for use as a
staging area and site for a construction trailer, for one year, at a rate of $7,800.00 for the
initial one year term, with an option to renew for two additional one-year terms at a rate of
$8,400.00 per year for each renewed term, upon such terms and conditions as are more
particularly described in the City Manager's letter dated June 2, 2003, to this Council.
2. The City of Roanoke will indemnify and hold harmless Lessor against all
liability, cost, expense, claims, loss, damage and judgments incurred or suffered by Lessor in
connection with such lease, as required by Lessor.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.ro&nokegov.com
June 2, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease of Property Adjacent to
Public Works Service Center
The city is preparing to construct a multipurpose stadium/amphitheater facility off Courtland
Avenue. To facilitate that construction, the city needs to lease an area adjacent to the stadium site
for use as a staging area and placement of a construction trailer. An agreement has been reached
with the owners, Katherine R. Baker and Dana L. Baker, to lease a portion of tax map #3070320.
The proposed lease is for approximately 28,375 square feet for a one year term, with a provision
that the lease may be extended for up to two additional one year terms. The annual lease fee is
$7,800 for the initial term, and $8,400 for the second and third year terms. Funding is available in
account 008-530-9776-9050. The Lease also provides that the Tenant (City) will indemnify and
hold harmless Landlord against all liability, cost, expense, claims, loss, damage and judgments
incurred or suffered by Landlord in connection with such lease.
Mayor Smith and Members of City Council
June 2, 2003
Page 2
Recommended Action(s):
Authorize the City Manager to execute a Lease Agreement with Katherine R. Baker and Dana L.
Baker, substantially similar in form to Attachment #1, for the property identified in Exhibit A of the
proposed lease, in a form approved by the City Attorney.
DLB/SEF
Respectfully submitted,
Darlene L. B~rcham
City Manager
Attachment
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
#CM03-00109
LEASE AGREEMENT
Attachment #1
THIS LEASE, dated for identification as of __., 2003,. by
and between KATHERINE R. BAKER and DANA L. BAKER, (hereinafter called
"Landlord") and CITY OF ROANOKE, VIRGINIA, a municipal corporation organized
under the laws of the Commonwealth of Virginia, (hereinafter called "Tenant");
WITNESSETH:
I. Premises. Landlord leases to Tenant and Tenant hires from Landlord that
property described in the attached Exhibit A together with all buildings and improvements
thereon (hereinafter collectively called "Premises").
2. Tenn. The term of this lease (hereinafter called "term") shall be from
,2003, and shall run for a period of one(1) year from that date,
ending on _, 2003, but this lease may terminate or be extended
under certain circumstances as hereinafter provided. The term shall be deemed to commence
at 12:01 a.m. on the first day thereof and to expire at 11:59 p.m. on the last day thereof. Tenant
shall have the right to extend this lease for two additional one (1) year terms by giving the
Landlord at least ninety (90) days notice prior to the expiration of the current term. The
annual base rent as provided for in paragraph 6 shall be increased to EIGHT THOUSAND
FOUR HUNDRED AND NO/DOLLARS during the first renewal tenn. The annual base
rent shall be EIGHT THOUSAND FOUR HUNDRED AND NO/DOLLARS during the
second renewal term.
3. Holdover by Tenant. If Tenant shall remain in possession of the Premises after
the expiration of the term of this lease, such possession shall be as a month-to-month tenant.
During such month-to-month tenancy, rent shall be payable at the same rate as that in effect
during the last month of the preceding term, and the provisions of this lease shall be
applicable.
4. Possession and Taxes. Landlord shall pay all property taxes on the Premises
and shall deliver possession of the Premises to Tenant on ,2003.
5. Use. Tenant shall use the Premises only as a staging area for storage and
related purposes in connection with the development and construction of the City of
Roanoke's Stadium/Amphitheatre facility and shall permit no operation or activity that
causes, or in the judgment of Landlord might cause, any of Landlord's insurance on the
Premises against liability, fire or other hazard to be rendered void. Tenant shall comply with
all laws, ordinances and regulations, now or hereafter enacted by the Federal, State, County
or City governments, or other duly constituted public authority having jurisdiction over the
Premises.
6. Annual Base Rent. The Annual Base Rent payable by Tenant to Landlord shall
be SEVEN THOUSAND EIGHT HUNDRED AND NO/DOLLARS ($7,800.00). Tenant
shall pay to Landlord monthly as base rent for the Premises in legal tender of the United
States the sum of SIX HUNDRED FIFTY AND NO/DOLLARS ($650.00), payable in
advance on the first day of each month during the term hereof, without demand therefor
being made, at ., or at such other place as Landlord shall desig-
nate in writing. In the event the term of this Lease commences other than on the first day ora
month, Tenant shall pay any prorated rent on the first day of the following month along with
the regular monthly installment. A late fee of five percent (5%) of the amount due will be
due and payable for each month the base rent is paid after the tenth day of the month, plus
interest at the rate of 10% per annum of the amount due Landlord shall constitute and be
collectible as additional rent and shall be paid by Tenant upon Landlord's demand.
7. Negative Covenants.
7.1 Tenant shall not commit or permit any act which results in any wasting of the
Premises other than that attributable to ordinary wear and tear.
7.2 Tenant shall not without the prior written consent of Landlord mortgage,
pledge or encumber its interest in this Lease. This covenant is expressly made binding upon
the legal representative, successors and assigns of Tenant.
7.3 Tenant shall not vacate or abandon the Premises during the term of this Lease,
except temporarily for necessary repairs.
7.4 Tenant shall not permit any equipment on the Premises, the use of which would
in Landlord's judgment place an unreasonable demand on the Building's electrical, water,
heating, air conditioning or structural systems.
8. Improvements; Care and Repair.
8.1 Tenant shall make no improvements, alterations or additions to, or deletions
from, the Premises or the improvements of Landlord therein without Landlord's prior written
consent. Landlord's consent when given shall nevertheless be no consent of Landlord to
subject its interest in the Premises or the land beneath the Premises to any mechanic's liens
that may be filed following any alterations, additions, changes or improvements made by or
on behalf of Tenant.
8.2 In the event any lien shall at any time be filed against the Premises by reason of
work, labor or services performed or materials furnished to Tenant or to anyone holding the
Premises through or under Tenant, Tenant shall forthwith cause the same to be discharged of
record or bonded to the satisfaction of Landlord. If Tenant shall fail to cause such lien to be
so discharged or bonded within five days after being notified of the filing thereof, then
Landlord, in addition to any other right or remedy, shall have the right to cause the lien to be
discharged or to declare all rentals for the balance of the term immediately due and payable
and shall have the right also to order and cause any further work and the supply of materials
in and about the Premises to be stopped. Landlord's costs and expenses in connection with
the enforcement of any rights and remedies shall be due and payable by Tenant to Landlord
as additional rent.
8.3 All improvements made to the Premises which are so installed or attached that
they cannot be removed without damage to the remainder of the Premises shall become the
property of Landlord upon installation.
8.4 Tenant shall, at its own expense, make all necessary repairs and replacements
to Premises and to the pipes, roof, heating, cooling, electrical and refrigeration systems,
plumbing system, windows and other glass, doors, fixtures, and all other appliances and
appurtenances belonging thereto, all equipment used in connection with the Premises, and the
sidewalks, curbs, gutters, steps, railings, driveways, or parking area adjoining or appurtenant
to the Premises. Such repairs and replacements, interior and exterior, ordinary as well as
extraordinary, and structural as well as nonstructural, shall be made promptly, as and when
necessary. All repairs and replacements shall be in quality and class at least equal to the
original work and installations. On default of Tenant in making such repairs or replacements,
Landlord may, but shall not be required to, make such repairs and replacements for Tenant's
account, and the expense thereof with interest at the rate of 10% per annum shall constitute
and be collectible as additional rent and shall be paid by Tenant upon Landlord's demand.
8.5 Tenant shall, at all times during the term, at its own expense, put and maintain
in th. orough repair and in good and safe condition the Premises, the buildings, improvements,
eqmpment and appurtenances, both inside and outside, structural and nonstructural,
extraordinary and ordinary, however the desirability or necessity for repairs may occur, and
whether or not necessitated by wear, tear, obsolescence, or defects, latent or otherwise. The
Tenant shall also, at its own expense, put and maintain in thorough repair and in good and
safe condition and free from dirt, snow, ice, rubbish, leaves, brush, trash, long grass or weeds
and other obstructions or encumbrances, the sidewalks, steps, railings, driveways, curbs,
gutters, parking areas and other areas in front of, in back of and adjacent to the Premises. All
damage or injury to the Premises and to its fixtures, appurtenances and equipment caused by
Tenant's moving property in or out of the Building or by installation or removal of furniture,
fixtures or other property, and for which Landlord has not or will not be reimbursed by
insurance, shall be repaired, restored or replaced promptly by Tenant at its sole cost and
expense, which repairs, restorations and replacements shall be in quality and class equal to
the original work or installations. If Tenant fails to make any such repairs, restorations or
replacements for which it is hereunder responsible, then the same may be made by Landlord
at the expense of Tenant, and such expense with interest at the rate of 10% per annum shall
be collectible as additional rent and shall be paid by Tenant upon Landlord's demand.
9. Environmental.
9.1 Tenant represents, warrants and agrees that (a) Tenant shall permit no
installation or placement of Hazardous Material on the Premises in violation of
Environmental Laws; (b) Tenant shall permit no release of Hazardous Material onto or from
the Premises; (c) Tenant shall cause the Premises to comply with Environmental Laws and be
free and clear of any liens imposed pursuant to Environmental Laws; (d) all licenses, permits
and other governmental or regulatory actions necessary for the Premises to comply with
Environmental Laws (the "Permits") shall be obtained and maintained and Tenant shall
assure compliance therewith; and (e) Tenant shall give Landlord prompt written notice if
Tenant receives any notice with regard to Hazardous Material on, from or affecting the
Premises and shall conduct and complete all investigations and all cleanup actions necessary
to remove, in accordance with Environmental Laws, such Hazardous Material from the
Premises.
9.2 Landlord shall have the right at any time during the term of this Lease, whether
before or after default, to conduct or cause to be conducted an environmental inspection or
audit of the Premises by itself or by a qualified environmental consultant or engineer selected
by Landlord; and Tenant hereby grants to Landlord and its employees, agents, mortgage
lenders and independent contractors (hereinafter collectively called "Landlord and its
Representatives"), the right to enter the Premises upon reasonable notice for the purpose of
conducting, whether before or after default, any inspection, audit or tests, making soil
borings, extracting samples, installing monitoring wells, and conducting such other
procedures as Landlord and its Representatives deem necessary or desirable in connection
with such inspection or audit. At any time during the term of this Lease, provided Landlord
has a reasonable basis for doing so, Landlord may require Tenant to cause to be performed, at
the expense of Tenant, for the benefit of Tenant and Landlord, an inspection or audit of the
Premises by an environmental consultant or engineer approved by Landlord, and Tenant shall
furnish to Landlord, at no cost to Landlord, the written inspection or audit report certifying as
to the presence or absence of Hazardous Material on, at, or under the Premises. All
inspection reports may be submitted to governmental entities or agencies as requested or as
may be required by law or regulations.
9.3 To the extent permitted by law, Tenant shall indemnify and hold harmless
Landlord from and against all losses, expenses (including, without limitation, attorneys' fees)
and claims of every kind suffered by or asserted against Landlord as a direct or indirect result
of (i) the presence on or release from the Premises of any Hazardous Material, whether or not
caused by Tenant, (ii) the violation of Environmental Laws applicable to the Premises,
whether or not caused by Tenant, (iii) the requirement to conduct any remediation of
Hazardous Materials from the Premises, (iv) the failure by Tenant to comply fully with the
terms and provisions of this section, or (v) any warranty or representation made by Tenant in
this section being false or untrue in any material respect. The indemnity and hold harmless
obligation of Tenant to Landlord under this paragraph 9.3 shall only be for losses, expenses,
(including, without limitation, attorneys' fees) and claims caused by action or inaction of the
Tenant, its agents, employees, invitees and others permitted by Tenant on the Premises or
contiguous real estate.
9.4 "Hazardous Material" means polychlorinated biphenyls, petroleum,
flammable explosives, radioactive materials, asbestos and any hazardous, toxic or dangerous
waste, substance or material defined as such in (or for purposes of) Environmental Laws or
listed as such by the Environmental Protection Agency. "Environmental Laws" means any
current or future federal, state or local law, regulation or ruling applicable to environmental
conditions on, under or about the Premises including, without limitation, the Comprehensive
Environmental Response, Compensation and Liability Act, the Resource Conservation and
Recovery Act, the Toxic Substances Control Act, the Clean Water Act and the Chesapeake
Bay Preservation Act. Tenant's obligations under this section shall survive the expiration or
termination of this Lease.
10. Landlord's Liability. Landlord shall not be responsible for any defect or change
in the condition of the Premises or for any resulting damage to person or property occurring
in the Premises. Landlord shall not be liable for any death, injury, loss or damage to persons
or property occurring in or near the Premises. Notwithstanding any other provision herein to
the contrary, Landlord shall not be liable to Tenant or to any insurance company insuring
Tenant for any loss or damage to Tenant's property within the Premises if the said property
.was, or could have been, covered by fire and extended coverage or boiler or sprinkler damage
~nsurance, even though such loss or damage may have been occasioned by the negligence or
conduct of Landlord, its agents, employees or contractors.
11. Indemnification. To the extent permitted by law, Tenant for itself agrees to
defend and indemnify Landlord against (and to save Landlord harmless from) all liability,
cost, expense, claims, loss, damage and judgments incurred or suffered by Landlord as a
result of, or in connection with, any death, personal injury or property or business damage
alleged or proved by any person whatsoever to have occurred in or near the Premises or
alleged or proved to have been caused, in whole or in part, directly or indirectly, by Tenant's
default hereunder or the negligent or intentional act or omission by Tenant, its agents,
employees, invitees and others permitted by Tenant in the Premises or on the contiguous real
estate. Tenant is self insured and will give Landlord a certificate indicating that it is self
insured sufficiently to cover general liability of at least $500,000.00 for each person and
$1,000,000.00 for each occurrence. This certificate shall not be deemed a limit of Tenant's
liability, if any.
12. Fire.
12.1 If the Premises are in the reasonable determination of Landlord substantially
damaged by fire or any other casualty covered by Landlord's fire and extended coverage
insurance or if the Premises are damaged as the result of a risk not covered by Landlord's
insurance or if Landlord shall determine following any damage to the Premises that the
Premises cannot be made tenantable within ninety (90) days following the damage, then
Landlord may give notice to Tenant of an election to terminate this Lease, effective as of the
date of the notice.
12.2 If Landlord declines to terminate this Lease under paragraph 12.1 hereof,
Landlord shall endeavor to restore the Building and Premises with reasonable dispatch.
Landlord shall have no obligation to restore fixtures, improvements and other property
installed or owned by Tenant and shall have no liability to Tenant for interruption to its
business.
12.3 If the Premises are rendered untenantable by fire or other casualty not due to
the negligence or wrongdoing of Tenant, its agents, employees, invitees or licensees,
Landlord shall allow an equitable reduction in the rental due from Tenant depending on the
period of time during which the Premises are untenantable. In no other event shall the rental
hereunder abate. Landlord shall maintain in effect an insurance policy to insure the Premises
against fire and other perils included in standard fire and extended coverage. Tenant shall
obtain insurance to protect its property located on the Premises in the event of fire or other
casualty.
13. Condemnation.
13.1 If all or a substantial part of the Premises shall be taken or condemned (or sold
under threat of such taking) by a competent authority for any public or quasi-public use or
purpose, and if the taking of any part of the Premises shall deprive Tenant permanently of its
use of the entire Premises, or of any portion which renders the remainder unsuitable for the
business of Tenant, then Tenant may, by notice, terminate this Lease.
13.2 In the event of a termination pursuant to this paragraph, this Lease shall
terminate on the date when title vests pursuant to such taking or on the date that Tenant is
deprived of possession, whichever first occurs. Tenant shall have the right to establish as
6
against the condemning authority the value of any fixtures and improvements owned by
Tenant and moving expenses and other consequential damages, but Tenant shall have no
right to participate in any condemnation award to Landlord, and all compensation awarded
for any taking of the fee and any interest related thereto shall belong to and be the property of
Landlord. All rental hereunder shall be apportioned as of the date of such title's vesting, and
any rent paid in advance beyond such date shall be refunded to Tenant.
13.3 If this Lease shall continue after any such taking, Landlord shall promptly
restore the remaining Premises to a tenantable condition and rent shall be equitably adjusted
by Landlord as of the date on which title to the part of the Premises taken vests in the
condemning authority.
14. Default. Upon the occurrence of any of the following events, there shall be an
"Event of Default":
(a) The commencement of any debtor relief proceeding whereby the rental
hereunder is to be reduced or deferred.
(b) Tenant's adjudication as insolvent or bankrupt in an involuntary
proceeding, state or federal, or the appointment of a receiver or trustee for the Tenant
or its property in such proceedings.
(c) Tenant's assignment for the benefit of creditors or its commencement of
any action under any voluntary insolvency or bankruptcy act.
(d) Tenant's failure to effect the release of a judgment lien docketed against
Tenant's equipment and furnishings on or in the Premises within 10 days.
(e) Tenant's failure to pay promptly when due, without demand, any
installment of rental or any other sum to be paid by Tenant hereunder.
(f) Tenant's failure to perform any of the other covenants or conditions
herein contained.
(g) Tenant's dissolution, termination of existence, the initiation of any
proceeding to dissolve Tenant or Tenant's business failure.
15. Landlord's Remedies Upon an Event of Default.
15.1 If Tenant shall fail to pay any rental or other sums to Landlord within fifteen
(15) days of when due, without demand, time being of the essence, or if, as to any other event
of default set forth in paragraph 14 hereof, Tenant shall fail to commence curative efforts
within fifteen (15) days upon notice from Landlord and thereafter prosecute its efforts with
diligence to completion, then in addition to all other remedies of Landlord at law or in equity,
Landlord shall have the right:
(a) To enter the Premises to cure a nonmonetary default by Tenant and add
the cost of such cure to the amount of the next monthly installment of rentals to be
paid by Tenant hereunder. Such curing shall not be deemed a waiver or release of any
7
other or future default.
(b) To cancel and terminate this Lease effective upon written notice to
Tenant. Thereupon, Tenant shall quietly and peaceably surrender the Premises to
Landlord, but Tenant shall remain liable for all rentals then accrued, but unpaid.
Upon such termination, Landlord may resume possession of the Premises by any
lawful means, with or without legal process, and remove Tenant and its effects and
hold the Premises as if this Lease had not been made.
(c) To enter the Premises without terminating this Lease and prepare the
Premises for reletting and occupy or relet the Premises or any part thereof as agent of
Tenant or otherwise for a term or terms to expire prior to, at the same time as, or
subsequent to the expiration of the term of this Lease, at Landlord's option, and
receive the rent therefor, applying the same first to the payment of such reasonable
expenses as Landlord shall have incurred in resuming possession and reletting,
including brokerage and reasonable attorney's fees, and then to the payment of
damages in amounts equal to the total rental remaining due hereunder. Regardless of
whether Landlord has relet the Premises, Tenant shall pay to Landlord damages equal
to the remaining installments of the Annual Base Rent payable hereunder and all other
rental and sums herein agreed to be paid by Tenant, less reletting amounts, if any, as
ascertained from time to time, and the same shall be payable by Tenant on the several
rental payment dates specified herein for the remainder of the term. No such reletting
shall constitute a surrender and acceptance or be deemed evidence thereof. Tenant
waives all rights of redemption to which Tenant or any person claiming under Tenant
may be entitled by any law now or hereafter in force.
15.2 Failure of Landlord to reenter the Premises, or to exercise any of its rights
hereunder upon any default, shall not be deemed a waiver of any subsequent default or
defaults. All of Landlord's rights shall be cumulative and shall not preclude Landlord's
exercising any other rights or remedies at law or in equity.
15.3 Tenant covenants and agrees to pay Landlord, as an additional rental, an
amount equal to Landlord's cost and expense, including, but not limited too a reasonable
attorney's fee, incurred by Landlord on account of any Event of Default hereunder.
16. No Waiver. No failure of Landlord to insist upon strict observance of any
provision of this Lease and no custom or practice of the parties at variance with the terms
hereof shall be deemed a waiver of any provision of this Lease in any instance. No payment
by Tenant or receipt by Landlord of an amount less than the amount of rental and other sums
claimed due from Tenant from time to time shall be deemed to be other than a partial
payment on account, and no endorsement or statement on any check or letter accompanying a
check for payment of any rental due hereunder shall be deemed an accord and satisfaction,
and Landlord may accept any such check or payment in any amount without prejudice to
Landlord's right to recover the balance of rental claimed by it due from Tenant or to pursue
any other remedy provided in or contemplated by this Lease. Reentry of the Premises by
Landlord and acceptance by Landlord of keys to the Premises from Tenant shall neither
constitute an acceptance of a surrender of this Lease nor be evidence thereof.
17. Subordination. This Lease is subject and subordinate to all ground or
underlying leases and to all mortgages or deeds of trust which may now or hereafter affect
such leases, the Premises and to all renewals, modifications, replacements and extensions
thereof; provided and upon condition that such mortgages or deeds of trust may provide by
their own terms or by separate agreement, that so long as no event of default shall be
continuing hereunder, the possession of Tenant, or any permitted subtenant of Tenant, shall
not be disturbed. The foregoing provisions shall be self-operative and no further instrument
of subordination shall be required by any mortgagee or other interested party; provided
however, that in confirmation of such subordination Tenant shall, upon request from
Landlord, execute and deliver in recordable form an instrument of subordination. Tenant
agrees in the event any proceedings are brought for the foreclosure of or in the event of the
exercise of the power of sale under any deed of trust or mortgage made by Landlord covering
the Premises that Tenant, at the request of the Beneficiary of the deed of trust, will recognize
and attorn to the purchaser at foreclosure as Landlord under this Lease; and Tenant hereby
waives the provisions of any law or statute, now or hereafter enacted, that give or purport to
give Tenant the right to treat this Lease as terminated or modified. Any such mortgage or
deed of trust may, at any time, at the request of the holder of the note secured thereby, be
subordinated to this Lease, and to that end Tenant, at Landlord's request, shall execute,
acknowledge and deliver such instruments as are in the judgment of such holder required.
18. Assignment by Landlord. Landlord shall have the right to assign or transfer
its right, title, and interest in and to this Lease to persons, firms, corporations, trusts or other
entity for any reason without the consent of Tenant. Further, Landlord shall have the right,
without selling its fee interest in the leased property or assigning its interest in the Lease, to
assign from time to time the whole of the rental sums due hereunder, or any part thereof, to
persons, firms, corporations, trusts or other entities designated by Landlord in a written
notice to Tenant, and in any such case, Tenant shall pay those rental sums designated by such
notice to Landlord's designee at the address mentioned in such notice for the period covered
by the assignment.
19. Estoppel Certificate. Tenant agrees that at any time and from time to time at
reasonable intervals, within ten days after written request by Landlord, Tenant will execute,
acknowledge and deliver to Landlord or to such assignee or mortgagee as may be designated
by Landlord a certificate stating (a) that the Lease is unmodified and in force and effect (or if
there have been modifications, that the Lease is in force and effect as modified, and
identifying the modification agreements, or if the Lease is not in force and effect, the
certificate shall so state); (b) the date to which rental has been paid under the Lease; (c)
whether there is any existing default by Tenant in the payment of any rent or other sum of
money under the Lease, and whether or not there is any other existing default by either party
under the Lease with respect to which a notice of default has been served, and if there is any
such default, specifying the nature and extent thereof; (d) whether there are any setoffs,
defenses or counterclaims against enforcement of the obligations to be performed by Tenant
under the Lease; and (e) all other reasonable information respecting the Lease so requested
by Landlord.
20. Notices. Any notice by either party to the other shall be in writing and shall be
deemed to be duly given only if delivered personally or mailed by registered or certified mail,
properly addressed with sufficient postage paid (a) if to Tenant, at
; and (b) if to Landlord at
., or at such other addresses as Tenant or Landlord,
respectively, may designate in writing. Notice shall be deemed to have been duly given, if
delivered personally, upon delivery, and if mailed, upon the third day after the mailing
thereof.
21. Signs and Other Exterior Improvements. Tenant shall have no right to install
or erect on the outside of the Premises any signs, antennas or other equipment or device
without the prior written consent of Landlord, and such consent shall not be unreasonably
withheld.
22. Landlord's Right to Inspect and Repair. Landlord and its agents, officers,
employees, or licensees may enter the Premises at any reasonable time for inspection or for
making repairs, replacements and additions in, to, on and about the Premises.
23. Landlord's Right to Show. During business hours Landlord may show
Premises to prospective purchasers, tenants and mortgagees during the term of this Lease.
24. Assignment and Subleasing; Successors and Assigns.
24.1 Tenant agrees that it will not transfer or assign this Lease, or lease or sublease
the whole or any part of the Premises, without the written consent of Landlord. Consent by
Landlord to any assignment or sublease shall not be unreasonably withheld, but no such
assignment or sublease shall release Tenant from liability hereunder. Consent by Landlord to
any assignment or sublease shall not constitute a waiver of the necessity of such consent to
any subsequent assignment or subletting.
24.2 This Lease and all the terms, covenants, conditions and provisions herein
contained shall be binding upon and shall inure to the benefit of the parties hereto and their
l0
respective personal representatives, heirs, successors, and assigns (if assigned in accordance
with the terms herein set out above).
25. Quiet Enjoyment. Subject to the performance by Tenant of this Lease and
subject to the terms and conditions elsewhere herein contained, Landlord covenants that
Tenant, upon performing all its obligations hereunder, shall have quiet and peaceable
possession of the Premises during the term hereof.
26. Entire Agreement; Modification. This Lease contains the entire agreement
between Landlord and tenant relating to the Premises and supersedes all prior negotiations,
understandings and agreements, written or oral, between the parties. This Lease shall not be
amended or modified except by a written instrument executed by both parties.
27. No Representations. Neither party has made any representations or promises
except as contained herein or in some future writing signed by the party making such
representation or promise. Landlord shall not in any way for any purpose become, or be
deemed to be, a partner of Tenant in the conduct of its business.
28. Rights Cumulative. All rights, powers, and privileges conferred hereunder
upon the parties hereto shall be cumulative, but not restrictive to those given by law.
29. Title and Paragraph Headings. The titles and paragraph headings used herein
are for convenience only and are not substantive in any way.
30. Separability Clause. Should any provisions of the Lease be or become void or
unenforceable, the remaining provisions hereof shall remain in full force and effect to the
extent that the surviving provisions do not work a gross inequity on either of the parties.
31.
parties.
When Binding. This Lease shall become binding upon its execution by the
32. Applicable Law and Waiver of Jury Trial. This Lease is to be governed and
construed in all respects and enforced according to the laws of the Commonwealth of
Virginia. The parties agree to waive trial by jury in any action or proceeding in connection
with this Lease or the Premises.
33. No Option. The submission of this Lease for examination does not constitute a
reservation of or option for the Premises, and this Lease becomes effective only upon
execution and delivery thereof by Landlord.
34. Gender and Number. Feminine or masculine pronouns shall be substituted for
11
those of the masculine form, and the plural shall be substituted for those of the singular
number, in any place or places herein in which the context may require such substitution.
3 5. Memorandum. The parties agree that upon the request of either party each will
execute, acknowledge and deliver a short form of lease or memorandum of lease in
recordable form. This cost of recordation shall be paid by Tenant.
1N WITNESS WHEREOF, Landlord and Tenant have respectively signed and sealed
this Lease as of the date first above written.
LANDLORD:
KATHERINER. BAKER
DANA L. BAKER
TENANT:
PERSONAL GUARANTY
The undersigned individual(s), jointly and severally, guarantee the payment and
performance of Tenant's obligations under this above Lease.
Date:
Date:
12
EXHIBIT A
All of the following described property, lying and being in the
and being more particularly described as follows:
G:\melchion\223102 form leasebaker.doc/lbm
13
MARY F. PARKER, CMC
CRy Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cie rk(~ci.r o anoke.v~ us
June 5,2003
File #53-207-221
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Harwell M. Darby, Jr., Attorney
P. O. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 36368-060203 authorizing, among other things, the
issuance of not to exceed $50,000,000.00 aggregate principal amount of Industrial
Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Carillon
Health System Qbligated Group) Series 2003A and Series 2003B to the extent required
by Section 147 of the Internal Revenue Code of 1986, as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
MFP:mh
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36368-060203.
A RESOLUTION authorizing, among other things, the issuance of not to exceed
$50,000,000 aggregate principal amount of Industrial Development Authority of the City of
Roanoke, Virginia Hospital Revenue Bonds (Carillon Health System Obligated Group) Series
2003A and Series 2003B to the extent required by Section 147 of the Internal Revenue Code of
1986, as amended.
WHEREAS, the City of Roanoke, Virginia (the "Citf') is a political subdivision of the
Commonwealth of Virginia exercising public and essential governmental functions pursuant to
the Constitution and laws of the Commonwealth of Virginia; and
WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the
"Roanoke Authority") is a political subdivision of the Commonwealth of Virginia and is
authorized under Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), to
issue revenue bonds for the purpose of facilitating the financing or refinancing of certain projects
required or useful for health care purposes; and
WHEREAS, Carilion Medical Center ("CMC") is a private, nonstock corporation duly
incorporated and validly existing under and by virtue of the laws of the Commonwealth of
Virginia, which owns and operates health care facilities located in the City of Roanoke, Virginia;
and
WHEREAS, the Roanoke Authority has by resolution adopted May 14, 2003 (the
"Roanoke Authority Resolution") authorized the issuance of the Industrial Development
Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Carillon Health System
1
Obligated Group), Series 2003A and Series 2003B (the "Bonds") in an aggregate principal
amount not to exceed $50,000,000 for the following purposes: (i) (a) constructing and equipping
a seven-story, approximately 147,600 square foot addition to Carilion Roanoke Memorial
Hospital ("CRMH") that is to be adjacent to the south wing of CRMH (the "CRMH Addition
Project"), (b) constructing a five-level, approximately 1,000 space parking garage across the
Roanoke River from CRMH (the "Parking Garage Project"), (c) constructing a pedestrian bridge
over the Roanoke River which will connect CRMH to the new parking garage (the "Pedestrian
Bridge Project"), (d) expanding an existing vehicle bridge over the Roanoke River between
CRMH and the new parking garage (the "Vehicle Bridge Project"), (e) renovating certain
portions of CRMH (the "CRMH Renovation Project"), (f) acquiring certain capital equipment
for use in or in connection with CRMH (the "CRMH Equipment Project"), (g) renovating certain
portions of Carilion Roanoke Community Hospital ("CRCH") (the "CRCH Renovation
Project"), and (h) acquiring certain capital equipment for use in or in connection with CRCH (the
"CRCH Equipment Project") (the CRMH Addition Project, the Parking Garage Project, the
Pedestrian Bridge Project, the Vehicle Bridge Project, the CRMH Renovation Project, the
CRMH Equipment Project, the CRCH Renovation Project and the CRCH Equipment Project are
hereinafter collectively referred to as the "Project"); (II) paying a portion of the interest accruing
on said revenue bonds during the acquisition, construction, renovation and equipping of the
Project; (III) funding a debt service reserve fund for said revenue bonds in the event the
Authority determines at the time said revenue bonds are to be sold that a debt service reserve
fund is warranted, and (IV) paying certain expenses incurred in connection with the issuance of
said revenue bonds, including credit enhancement fees with respect to said revenue bonds, if any;
and
I:~DA Carilion Revenue Bonds. doe 2
WHEREAS, CMC owns and operates CRMH and CRCH; the location of the CRMH
Addition Project, the CRMH Renovation Project and the CRMH Equipment Project is on the
CRMIt campus at Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; the location
of the Parking Garage Project, the Pedestrian Bridge Project and the Vehicle Bridge Project is
1850 Jefferson Street, S.E., Roanoke, Virginia; and the location of the CRCH Renovation Project
and the CRCH Equipment Project is 101 Elm Avenue, S.E., Roanoke, Virginia; and
WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke City
Council") must first approve the issuance of the Bonds before the Roanoke Authority can
proceed with the financing; and
WHEREAS, the Roanoke Authority has delivered or caused to be delivered to the
Roanoke City Council the following: (i) a reasonably detailed summary of the comments
expressed at the public hearing held by the Roanoke Authority in connection with the issuance of
the Bonds, (ii) a fiscal impact statement concerning the Project and the Bonds in the form
specified in Section 15.2-4907 of the Act, and (iii) a copy of the Roanoke Authority Resolution,
which constitutes the recommendation of the ROanoke Authority that the Roanoke City Council
approve the financing of the Project and the issuance of the Bonds; and
WHEREAS, the Roanoke City Council has determined that it is necessary at this time to
approve the issuance by the Roanoke Authority of not to exceed $50,000,000 aggregate principal
amount of the Bonds to promote the improvement of the health and living conditions of the
people of the City of Roanoke and the Commonwealth of Virginia, increase opportunities for
gainful employment, improve health care and otherwise aid in improving the prosperity and
welfare of said City and Commonwealth and its inhabitants by improving the hospital facilities
of CMC;
I:'dDA Carillon Revenue Bonds.doe 3
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke,
Virginia as follows:
1. The Roanoke City Council hereby authorizes the issuance by the Roanoke
Authority of the Industrial Development Authority of the City of Roanoke, Virginia Hospital
Revenue Bonds (Carilion Health System Obligated Group), Series 2003A and Series 2003B in
an aggregate principal amount not to exceed $50,000,000 (the "Bonds") for the purpose of (i)
financing a portion of the costs of the Project, (ii) paying a portion of the interest accruing on the
Bonds during the acquisition, construction, renovation and equipping of the Project, (iii) funding
a debt service reserve fund for the Bonds in the event the Authority determines at the time the
Bonds are to be sold that a debt service reserve fund is warranted and (iv) paying certain
expenses incurred in connection with the issuance of the Bonds, including credit enhancement
fees with respect to the Bonds, if any.
2. The Mayor or Vice Mayor and the Clerk or any Deputy Clerk to the Roanoke City
Council are hereby authorized and directed, on behalf of the City, to take any and all action
necessary, including the execution of any documents, to consummate the issuance and sale of the
Bonds in conformity with the provisions of this resolution.
3. The approval of the issuance of the Bonds, as required by Section 147(0 of the
Internal Revenue Code of 1986, as amended, and the Act, does not constitute an endorsement to
any prospective purchaser of the Bonds or the creditworthiness of CMC and, as required by the
Act, the Bonds shall provide that neither the Commonwealth of Virginia, the City nor the
Roanoke Authority shall be obligated to pay the principal of, the redemption premium, if any, or
the interest on the Bonds or other costs incident thereto except from the revenues and funds
I:XlDA Carillon Revenue Bonds.do~ 4
pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth of
Virginia, the City nor the Roanoke Authority shall be pledged thereto.
4. This Resolution shall take effect immediately upon its passage.
ATTEST:
City Clerk
I:WDA Carilio~ Revenue Bonds. doc 5
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 2,2003
The Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Beverly T. Fitzpatrick Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: IDA Bond Approval
The Industrial Development Authority (IDA) adopted a resolution on May 14, 2003
authorizing issuance of up to $50,000,000 for Carilion Health Systems to undertake
various construction projects. City Council approval is required by Section 147(f) of the
Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of
Virginia (1950), as amended.
In order that such financing can proceed, City Council is requested to approve the
attached resolution.
DLB:ean
c: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sincerely
Dadene L. Burch~m~
City Maria§er
CM03-00117
CERTIFICATE OF PUBLIC HEARING
The undersigned Secretary of the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority"), hereby certifies as follows:
1. A meeting of the Authority was duly called and held on May 14, 2003, at 8:00
o'clock a.m., in the Meeting Room of the City of Roanoke Department of Economic
Development, 111 Franklin Plaza, Suite 200, Roanoke, Virginia. The meeting was open to the
public and persons of differing views were given an opportunity to be heard. At such meeting all
of the Directors of the Authority were present or absent as follows:
PRESENT: Lynn D. Avis, Margaret R. Baker, William L. Bova, Charles
Hunter [Il and S. Deborah Oyler
ABSENT: Dennis R. Cronk and A. Damon Williams
2. The Chairman announced the commencement of a public heating regarding a
proposed financing for the benefit of Carilion Medical Center, Carilion Roanoke Memorial
Hospital and Carilion Roanoke Community Hospital and that a notice of the hearing was
published once a week for two consecutive weeks, the first publication being not more than 28
days nor less than 14 days prior to the hearing in a newspaper having general circulation in the
City of Roanoke, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of
such Notice have been filed with records of the Authority and are attached hereto as Exhibit A.
3. The individuals identified in Exhibit B appeared and addressed the Authority and
a reasonably detailed summary of the statements made at the public hearing is included in
Exhibit B. The fiscal impact statement required by the Industrial Development and Revenue
Bond Act is attached hereto as Exhibit C.
4. Attached hereto as Exhibit D is a tree, correct and complete copy of a resolution
(the "Resolution") adopted at such meeting of the Authority by the unanimous vote of the
Directors present and voting at such meeting, with the vote being recorded in the minutes of such
meeting as follows:
Director Vote
Lynn D. Avis Yes
Margaret R. Baker Yes
William L. Bova Yes
Dennis R. Cronk Absent
Charles Hunter 11/ Yes
S. Deborah Oyler Yes
A. Damon Williams Absent
The Resolution constitutes all formal action taken by the Authority at such meeting
relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked,
rescinded or amended and is in full force and effect on the date hereof.
WITNESS my hand and seal of the Authority this __
day of May, 2003.
(SEAL)
Secretary, Industrial Development Authority of
the City of Roanoke, Virginia
Exhibits A through D to be attached:
A - Copy of Notice, Certified by Newspaper
B - Summary of Statements
C - Fiscal Impact Statement
D - Resolution
-2-
COPY OF NOTICE, CERTIFIED BY NEWSPAPER
EXHIBIT A
EXHIBIT B
SUMMARY OF STATEMENTS MADE AT
PUBLIC HEARING CONDUCTED BY THE
INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE,
VIRGINIA
ON MAY 14, 2003, WITH RESPECT TO FINANCING BY
THE AUTHORITY FOR CARILION HEALTH SYSTEMS
None.
FISCAL IMPACT STATEMENT
EXHIBIT C
RESOLUTION
EXHIBIT D
FISCAL IMPACT STATEMENT
May 14, 2003
Carillon Medical Center
Applicant
Carilion Roanoke Memorial Hospital
Carilion Roanoke Community Hospltal
Facilities
1. Maximum amount of financing sought $50,000,000
2. Estimated taxable value of the facility's mai property to be
constructed in the locality~ - 0 -
3. Estimated real property tax per year using present tax - 0 -
rates ~
4. Estimated personal property tax per year using present tax - 0 -
rates 1
5. Estimated merchants' capital tax per year using present tax - 0 -
rates 1
6. a. Estimated dollar value per year of goods that will be $34,000,000
purchased from Virginia companies within the locality
b. Estimated dollar value per year of goods that $89,000,000
will be purchased from non-Virginia companies
within the locality
c. Estimated dollar value per year of services that $ I01,000,000
will be purchased from Virginia companies
within the locality
d. Estimated dollar value per year of services that $34,000,000
will be purchased from non-Virginia companies
within the locality
7. Estimated number of regular employees on year round 4,400
basis (FTEs)
8. Average annual salary per employee $41,300
Authority Chairman
Industrial Development of Authority of the City of Roanoke, Virginia
Name of Authority
I Carilion Medical Center is tax-exempt and therefore this project will not generate any taxes.
CERTIFICATE OF PUBLIC HEARING
The undersigned Secretary of the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority"), hereby certifies as follows:
1. A meeting of the Authority was duly called and held on May 14, 2003, at 8:00
o'clock a.m., in the Meeting Room of the City of Roanoke Department of Economic
Development, 111 Franklin Plaza, Suite 200, Roanoke, Virginia. The meeting was open to the
public and persons of differing views were given an opportunity to be heard. At such meeting all
of the Directors of the Authority were present or absent as follows:
PRESENT:
III and S. Deborah Oyler
ABSENT:
Lynn D. Avis, Margaret R. Baker, William L. Bova, Charles Hunter
Dennis R. Cronk and A. Damon Williams
2. The Chairman announced the commencement of a public hearing regarding a
proposed financing for the benefit of Carilion Medical Center, Carillon Roanoke Memorial
Hospital and Carillon Roanoke Community Hospital and that a notice of the hearing was
published once a week for two consecutive weeks, the first publication being not more than 28
days nor less than 14 days prior to the hearing in a newspaper having general circulation in the
City of Roanoke, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of
such Notice have been filed with records of the Authority and are attached hereto as Exhibit A.
3. The individuals identified in Exhibit B appeared and addressed the Authority and a
reasonably detailed summary of the statements made at the public hearing is included in Exhibit B.
The fiscal impact statement required by the Industrial Development and Revenue Bond Act is
attached hereto as Exhibit C.
Attached hereto as Exhibit D is a true, correct and complete copy of a resolution
(the "Resolution") adopted at such meeting of the Authority by the unanimous vote of the
Directors present and voting at such meeting, with the vote being recorded in the minutes of such
meeting as follows:
Director
Vote
Lynn D. Avis Yes
Margaret R. Baker Yes
William L. Bova Yes
Dennis R. Cronk Absent
Charles Hunter III Yes
S. Deborah Oyler Yes
A. Damon Williams Absent
The Resolution constitutes all formal action taken by the Authority at such meeting
relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked,
rescinded or amended and is in full force and effect on the date hereo£
seal f
WITNESS my hand and o the Authority this /? day of May, 2003.
ecret~/fd_,~strial Developme~'~Au~hority of
(SEAL) the Cit~l'va~ Virginia
Exhibits A through D to be attached:
A - Copy of Notice, Certified by Newspaper
B - Sununary of Statements
C - Fiscal Impact Statement
D - Resolution
-2-
COPY OF NOTICE, CERTIFIED BY NEWSPAPER
EXHIBIT A
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
..................................................
SIDLEY AUSTIN ~ROWN & W
787 SEVENTH AVENUE
ATTN: ARCHANA MANOHA
NEW YORK NY 10019
REFERENCE: 80101418
02114276 IDA
State of Virginia
City of Roanoke
I, (the undersigned} an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
City/County of Roanoke, Commonwealth/state of
Vi_~Vi nia. Sworn and subscribed before me this
~%~ day of May~003. witness my hand and
ofccp. ~a~~offici seal
~_~~-./ -- Notary Public
My ~omm~ssion expires~
PUBLISHED Ob: 04/29 05/06
TOTAL COST: 713.00
FILED ON: 05/06/03
EXHIRIT B
SUMMARY OF STATEMENTS MADE AT
PUBLIC H~ARING CONDUCTED BY THE
INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE,
VIRGINIA
ON MAY 14, 2003, WITH RESPECT TO FINANCING BY
THE AUTHORITY FOR CARILLON HEALTH SYSTEMS
None.
EXtfll//T C
FISCAL IMPACT STATEMENT
May l4, 2003
Cardion Medical Center
Applioam
Carillon Roanoke Memorial Hospital
Carillon Roanoke Community Hospit~!
Facilities
1. Maximum amotmt of financing sought I $50,000,000
2. Estimated taxable vaine of the facility's real property to be
constructed ~ the localityI - 0 -
3. Estimated real property tax per year using present tax - 0 -
rates1
4. Estimated personal property tax per year using present tax - 0 -
rates1
5. Estimated merch~mts' capital tax per year using present tax - 0 -
rates1
6. a. Estimated dollar value per year of goods that will be $34,000,000
purchased fi.om Vi%~nia companies within the locality
b. Estimated dollar value per year of goods that $89,000,000
Will be purchased fi.om non-Virginia companies
withha the locality
c. Estimated dollar value per year of services that $101,000,000
will be purchased from Virginia companies
within the locality
d. Estimated dollar value per year of servicas that $34,000,000
will be purchased fi.om non-Virginia companies
within the locality
7. Estimated number of regular employees on year r0und
basis (FTEs) /~ 4,400
8. Average annual salary per~ ~ ~- ~..~$41,300
hdustrial Development of Authority of the City of Roanoke, Vireln;,
Name of Authority
I Carilion Medical Center is tax-exempt and therefore this project will not generate any taxes.
RESOLUTION
EXHIBIT D
RESOLUTION OF THE INDUSTRIAL DEVELOPMENT
AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA
AUTHORIZING, AMONG OTHER THINGS, THE ISSUANCE
OF NOT TO EXCEED $50,000,000 AGGREGATE
PRINCIPAL AMOUNT OF HOSPITALL REVENUE BONDS
(CAR/LION HEALTH SYSTEM OBLIGATED GROUP)
SERIES 2003A AND SERIES 2003B
WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia
(the "Authority") is a political subdivision of the Commonwealth of Virginia and is authorized
under Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), to make and
execute financing agreements, contracts, deeds and other instruments necessary or convenient for
the purpose of facilitating the financing or refmancing of certain projects required or useful for
health care purposes, including furnishings, machinery, equipment, land, rights in land and other
appurtenances and facilities related thereto, to the end that the Authority may be able to promote
the improvement of the health and living conditions of the people of the Commonwealth of
Virginia, increase oppommities for gainful employment, improve health care and otherwise aid
in improving the prosperity and welfare of Virginia and its inhabitants, and to provide such
financing through the issuance of revenue bonds; and
WHEREAS, Carilion Medical Center ("CMC") is a private, nonstock corporation duly
incorporated and validly existing under and by virtue of the laws of the Commonwealth of
Virginia, which owns and operates health care facilities located in the City of Roanoke, Virginia;
and
WHEREAS, the Authority desires to issue a series of its revenue bonds for the following
purposes: (I) (a) constructing and equipping a seven-story, approximately 147,600 square foot
addition to Carillon Roanoke Memorial Hospital ("CRMH") that is to be adjacent to the south
wing of CRMH (the "CRMH Addition Project"), (b) constructing a five-level, approximately
1,000 space parking garage across the Roanoke River from CRMH (the "Parking Garage
Project"), (c) constructing a pedestrian bridge over the Roanoke River which will connect
CRMH to the new parking garage (the "Pedestrian Bridge Project"), (d) expanding an existing
vehicle bridge over the Roanoke River between CRMH and the new parking garage (the
"Vehicle Bridge Project"), (e) renovating certain portions of CRMH (the "CRMH Renovation
Project"), (f) acquiring certain capital equipment for use in or in connection with CRMH (the
"CRMH Equipment Project"), (g) renovating certain portions of Cra-ilion Roanoke Com_munity
Hospital ("CRCH") (the "CRCH Renovation Project"), and (h) acquiring certain capital
equipment for use in or in connection with CRCH (the "CRCH Equipment Project") (the CRMH
Addition Project, the Parking Garage Project, the Pedestrian Bridge Project, the Vehicle Bridge
Project, the CRMH Renovation Project, the CRMH Equipment Project, the CRCH Renovation-
Project and the CRCH Equipment Project are hereinafter collectively referred to as the
"Project"); (II) paying a portion of the interest accruing on said revenue bonds during the
acquisition, construction, renovation and equipping of the Project; (III) funding a debt service
reserve fund for said revenue bonds in the event the Authority determines at the time said
revenue bonds are to be sold that a debt service reserve fund is warranted, and (IV)paying
NYI 5379945v2
certain expenses incurred in connection with the issuance of said revenue bonds, including credit
enhancement fees with respect to said revenue bonds, if any; and
WHEREAS, CMC owns and operates CRMH and CRCH; the location of the CRMH
Addition Project, the CRMH Renovation Project and the CRMH Equipment Project is on the
CRMH campus at Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; the location
of the Parking Garage Project, the Pedestrian Bridge Project and the Vehicle Bridge Project is
1850 Jefferson Street, S.E., Roanoke, Virginia; and the location of the CRCH Renovation Project
and the CRCH Equipment Project is 101 Elm Avenue, S.E., Roanoke, Virginia; and
WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke Council")
must first approve the issuance of said revenue bonds before the Authority can proceed with the
financing;
NOW, THEREFORE, BE IT RESOLVED by the Industrial Development Authority of
the City of Roanoke, Virginia:
SECTION 1. Pursuant to the authority granted to it by the Act, the Authority hereby
authorizes the issuance of the Industrial Development Authority of the City of Roanoke, V/rgini'a
Hospital Revenue Bonds (Carilion Health System Obligated Group), Series 2003A and Series
2003B in an aggregate principal amount not to exceed $50,000,000 (the "Bonds") for the
purpose of (i) financing a portion of the costs of the Project, (ii) paying a portion of the interest
accruing on the Bonds during the acquisition, construction, renovation and equipping of the
Project, (iii) funding a debt service reserve fund for the Bonds in the event the Authority
determines at the time the Bonds are to be sold that a debt service reserve fund is warranted and
(iv) paying certain expenses incurred in connection with the issuance of the Bonds, including
credit enhancement fees with respect to the Bonds, if any.
SECTION 2. The Authority hereby recommends that the Roanoke Council approve the
financing of the Project and the issuance of the Bonds.
SECTION 3. The Chairman or Vice Chairman and the Secretary Treasurer or any
Assistant Secretary Treasurer of the Authority are hereby authorized and directed to deliver to
the Roanoke Council (a) a reasonably detailed summary of the comments expressed at the
public hearing held in connection with the issuance of the Bonds, Co) a fiscal impact statement
concerning the Project and the Bonds in the form specified in Section 15.2-4907 of the Act, and
(c) a copy of this resolution, which constitutes the recommendation of the Authority that the
Roanoke Council approve the financing of the Project and the issuance of the Bonds.
SECTION 4. This Resolution shall take effect immediately upon its passage.
2
NY! 5379945v2
JESSE A. HALL
Director of Finance
email: jessehall~ci.roanoke va.us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W. Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawver~ci roanoke va.us
June 2, 2003
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: April Financial Report
This financial report covers the first ten months of the 2002-2003 fiscal year. The following narrative discusses revenues
and expenditures to date.
General fund revenues are up 1.55% or $2,418,000 compared to the same period last year. Variances in specific
categories of revenues are as follows:
General Property Taxes increased 2.77% or $1,804,000. The second install .ment of real estate taxes was due April 5.
As of April 30, real estate taxes increased 4.53% and achieved 98.55% of the estimate. Increased property values
resulting from the annual reassessment program and new construction contributed to the growth in this category. These
increases were partially offset by a decline in public service corporation taxes which is due to a decrease in real estate
assessments of public service corporation tax, as well as an increase in the number of refunds in FY03.
Other Local Taxes increased 0.51% or $222,000. Electric utility consumer tax, which is based on usage, was down due
to a timing difference in collections. Removing the effect of this timing difference, electric utility consumer tax revenue
increased 5.27% due a wanner than normal summer and colder winter weather. Sales tax revenues were up 1.18% from
the prior year at April 30th. Inclusive of the mid-May collection, representing retail sales activity for the month of March,
collections have decreased 0.23% on a year-to-date basis. Cellular phone tax revenue has increased due to increased
subscribers and efforts to ensure service providers correctly remit revenues to the proper jurisdictions. Telephone utility
consumer tax declined almost $160,000 from the prior year due to increased usage of cellular telephones.
Permits, Fees and Licenses declined 18.49% or $169,000. Permit valuations for commercial projects during the first ten
months of the current fiscal year were lower than the same period in the prior year, having a negative impact on building,
plumbing and heating inspection fees. In addition, the number of building permits issued for commercial and residential
projects has declined. Elevator inspection has been privatized with the majority of fees paid directly to a third party,
causing a decline in elevator inspection revenues. There was also an expenditure decline related to this privatization
effort.
Honorable Mayor and Members of Council
June 2, 2003
Page 2
Fines and Forfeitures increased 15.85% or $148,000. Parking ticket revenue was up almost $92,000 fi.om the prior year.
In late fall of 2001, the ticketing function was civilianized. As a result, the number of parking tickets issued increased
substantially. The penalty for late payment of parking tickets was increased effective July I, 2002, generating additional
parking ticket revenue. General District Court fines were up due to an increased caseload, much of which was related to
the increased number of parking tickets. New fees adopted in FY03 related to delinquent collections also generated
additional revenue in this category.
Charges for Services increased 16.09% or $473,000. Several new fees were authorized by the 2002 General Assembly
and were effective July 1, 2002, including a courthouse security fee, inmate processing fee and DNA sampling fee. These
new fees have generated approximately $82,000. Circuit Court Clerk fees were up due to the recording of deeds for a
number of high value property sales in the current year. Favorable interest rates have encouraged refinancing, increasing
the number of deeds and certificates of satisfaction recorded. An increase in caseload and an increase in the value of
estates filed also contributed to the growth in Circuit Court Clerk fees. A new fee structure for bulk garbage collection
generated additional revenue. EMS fees increased as a result of the rate increase effective April 1, 2002. While overall
revenue in this category is up from the prior year due to fee increases and the establishment of new fees, several of these
fees are under performing their estimates.
Miscellaneous Revenue declined 43.23% or $169,000. In the prior year, funding was transferred from the Parking Fund
to partially support the subsidy provided to the Greater Roanoke Transit Company (GRTC). However, this subsidy is
being funded by the General Fund in the current year. In addition, a larger amount of surplus property sales proceeds
were received in the prior year. A timing difference in the receipt of the payment in lieu of taxes from Roanoke
Redevelopment and Housing Authority also contributed to this decline.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased 0.84% or $1,378,000 compared to FY02. Variances in
individual expenditure categories are discussed as follows:
Parks, Recreation and Cultural expenditures declined 8.46% or $347,000. Personal services costs of the Recreation
department decreased. Several labor-intensive program cuts, the elimination ora project assistant position and shortened
hours at pool facilities caused temporary wage costs to decline. In addition, pool supplies, a scoreboard and
miscellaneous furnishings and appliances for the fitness centers were purchased in the prior year. Personal services costs
of the Library decreased as several ~ositions have been vacant during the year. Publications and subscription
expenditures decreased as of April 30 , however, additional purchases are anticipated prior to the end of the year.
Department of Technology charges also declined.
Community Development expenditures increased 8.71% or $373,000 due to an increase in Housing and Neighborhood
Services costs. A reorganization in the prior year resulted in new positions being added to handle changes in the code
enforcement area. Additionally, internal service charges for technology increased in the current year, corresponding to the
increase in personnel.
Transfer to Debt Service Fund increased 38.68% or $4,699,000. The current fiscal year was the first year principal and
interest payments were required for the Series 2002A General Obligation Bonds, and a larger principal payment was
required on the Series 1997B Bonds, increasing the required transfer amount. The final principal and interest payments
were made in the prior fiscal year for Series 1992 Refunding Bonds, partially offsetting these increases.
Honorable Mayor and Members of Council
June 2, 2003
Page 3
Nondepartmental expenditures decreased 26.21% or $2,809,000. In the prior year, essentially all transfers to the Capital
Projects Fund were made at the beginning of the year. To be consistent with other General Fund budgeted transfers, a
iPsOrtion of these transfers were made mid-year and the remainder are planned for the end of the year m FY03. This change
also reflective of a decrease in the amount to be transferred to the Capital Projects Fund and decreases in CMERP
funding transferred to the Capital Projects and Department of Technology Funds in the current year. Transfers to the
Civic Center Fund also declined.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/tht
Attachments
f Director of Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
APRIL 30, 2003
Transfer
Number Date
General Fund:
CMT-1368 09/03/02
CMT-649 09/26/02
CMT-651 11/12/02
CMT-653 11/11/02
CMT-657 12/02/02
CMT-663 12/04/02
CMT-659 12/06/02
CMT-1403 12/18/02
CMT-667 01/10/03
CMT-677 01/14/03
CMT-675 01/15/03
CMT-679 02/03/03
CMT-687 02/21/03
CMT-685 02/28/03
CMT-689 02/28/03
CMT-1428 03/01/03
CMT-693 03/12/03
CMT-695 03/13/03
CMT-1431 03/13/03
CMT-697 03/25/03
CMT-1444 04/15/03
CMT-1448 04/16/03
CMT-1449 04/16/03
CMT-1460 04/16/03
CMT-710 04/23/03
Explanation From
The Art Project Feasibility Study
American Flag Inventory
Terrorism Conference
Terrorism Conference
Reorganization of Neighborhood
Partnership
Parking Lot Paving at Mountain
View Recreation Center
Victory Stadium Parking Lot
Grading
Temporary Wages
Legal Fees
Fees For Professional Services
Shredder
Temporary Wages
Supplement Operating Expenses
Temporary Wages
Chemicals Purchase
Wages-Segregate Revenue
Maximization Coordinator
Cycle Program For Youth
Used Twelve Passenger Van
Supplement Operating Expenses
Supplement Operating Expenses
Assist and Expedite Clean-Up
Of Smith Mountain Lake
Group Rate For Twenty-Five Cell
Phones
Group Rate For Twenty-Five Cell
Phones
Group Rate For Twenty-Five Cell
Phones
Excess Summer Food Program
Costs-Fiscal Years 1999-2003
Contingency*
Police Patrol
Fire-Support
Police Training
Planning, Building and
Development
Police Patrol
Parks and Recreation
Administration
Crisis Intervention
Police Patrol
Contingency*
Police Patrol
Transfers To Other
Funds
Contingency*
Transfers To Other
Funds
Contingency*
Social Services-
Administration
Fire-Administration
Outreach Detention
Crisis Intervention
Contingency*
Contingency*
Transportation-Streets
and Traffic
Director Of Public
Works
Engineering
Contingency*
T._.~o Amount
Memberships and
Affiliations
Transportation-Engineering
and Operations
Environmental Services and
Emergency Management
Environmental Services and
Emergency Management
Neighborhood Partnership
Parks
Transportation-Streets and
Traffic
Youth Haven
Economic Development
City Attorney
Commissioner of the
Revenue
Engineering
City Council
Engineering
Transportation-Snow
Removal
Social Services-
Revenue Maximization
Police Patrol
Transfer to Fleet Manage-
ment
Outreach Detention
Board of Equalization
Memberships and Affilations
Transportation-Engineering
and Operations
Transportation-Engineering
and Operations
Transportation-Engineering
and Operations
Transfer To Grant Fund
Total General Fund
$ 37,500
5,100
1,195
669
13,659
11,900
3,900
3,800
21,591
30,000
1,344
10,318
43,175
4,006
69,400
41,492
1,500
12,000
1,110
17,623
5,000
828
276
1,380
43,695
~,461
CiTY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
APRIL 30, 2003
(CONTINUED)
Transfer
Number Date Explanation
~s Fund.'
CMT-646 09/20/02 Century Square Project
CMT-646 09/20/02 Century Square Project
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-665 01/06/03 Environmental Cleanup
CMT~691 03/19/03 Trout Run Culvert Repairs
CMT-1430 03/27/03 Traffic Signal Poles
From T..~o Amount
Special Park Project Sister City Century Square
Grants Upgrade
Roanoke River Center Sister City Century Square
Phase I
Capital Improvement
Reserve
Capital Improvement
Reserve
Smith Park Riparian
Garden City Phase 3
Draining Project
Second StreetJGains-
boroNVells Avenue
$ 145
Upgrade 3,855
Environmental Issues-
PWSC 5,000
Settlement State DEQ-
PWSC 60,000
Environmental Issues-
PWSC 22,992
Trout Run Culvert Repairs 72,874
Traffic Signals General 30,000
Total Capital Projects Fund -'~ 194,866-
Available Continflenc¥
Balance of Contingency at July 1, 2002
*Contingency Transfers From Above
Contingency Appropriations Through Budget Ordinances:
BO 36022 08/19/02 Drug Prosecutor Local Match
BO 36154 12/16/02 Virginia Exile Grant Unused
Local Match
BO 36239 02/21/03 Snow Removal
Available Contingency at April 30, 2003
Contingency
Transfer to Grant
Fund
Contingency
$ 476,300
(246,393)
Transfer to Grant Fund (9,381)
Contingency 13,643
Transportation-Snow
Removal ~
$119,169
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1 - April 30 July 1 - April 30
2001-2002 2002-2003
$ 65,177,759 $ 66,981,453
Percentage
of Change
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
2~77 % $ 78,340,707 85.50%
43,960,068 44,182,476
915,090 745,867
933,561 1,081,495
803,139 822,949
39,033,612 39,246,894
17,179 17,179
2,939,822 3,412,936
390,610 221,734
1,621 ~477 1 ~497~493
155~792t317 $ 15812t01476
0.51% 59,301,164 74.51%
-18.49 % 1,030,694 72.37%
15.85 % 1,116,350 96.88%
2.47 % 1,082,729 76.01%
0.55 % 46,009,506 85.30%
0.00 % 34,300 50.08%
16.09 % 4,353,761 78.39%
-43.23 % 315,045 70.38%
-7.65 % 2,302,219 65.05%
1.55 % $ 193r8861475 81.60%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
Current Fiscal Year
Percent of
July 1 - April 30 July 1 - April 30 Percentage Unencumbered Revised Budget
2001-2002 2002-2003 of Change Balance Appropriations Obligated
$ 9,721,614 $ 9,412,914 -3.18 % $ 2,301,009 $ 11,713,923 80.36%
4,825,975 4,990,799 3.42 % 1,302,607 6,293,406 79.30%
38,454,949 37,723,877 -1.90 % 8,714,621 46,438,498 81.23%
20,643,052 19,655,095 -4.79 % 5,336,990 24,992,085 78.65%
21,275,995 21,329,329 0.25 % 6,119,424 27,448,753 77.71%
4,103,956 3,756,802 -8.46 % 1,049,327
4,280,303 4,652,921 8.71% 876,453
4,806,129 78.17%
5,529,374 84.15%
12,147,755 16,846,406 38.68 % 636 16,847,042 100.00%
38,349,951 39,622,432 3.32 % 7,786,124 47,408,556 83.58%
10~716,865 7~908,044 -26.21% 3~267~837 11,175,881 70.76%
$ 164~520~4t5 $ 165~898~619 0.84% $ 361755~028 $ 202~653r647 81.86%
Note:
Prior year financial statements have been restated to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Sen~ices
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July 1 - Apr 30 July 1 - Apr 30
2001-2002 2002-2003
$ 5,875,035 $ 5,738,303
32,242,142 34,037,453
90,565 104,174
1,430,369 1,651,586
38,349,951 39,622,432
7,146,830 8,521,970
Percent of
Revised Revenue
Percentage Revenue Estimate
of Change Estimates Received
-2.33 % $ 9,226,504 62.19
5.57 % 43,236,695 78.72
15.03 % 115,298 90.35
15.47 % 2,127,968 77.61
3.32 % 47,408,556 83.58
19.24 % 11,934,146 NA
$ 85,134,892 $ 89,675,918
5.33% $ 114,049,167 78.63%
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July 1 - Apr 30 July 1 - Apr 30
Expenditures 2001-2002 2002-2003
Instruction $ 59,015,652 $ 60,729,020
General Support 2,748,457 3,037,990
Transportation 3,180,261 3,409,533
Operation and
Maintenance of Plant 7,869,918 8,521,570
Facilities 1,692,743 2,225,092
Other Uses of Funds 6,188,753 6,591,072
Special Purpose Grants 11,462,731 11,934,146
Total $ 92,158,515 $ 96,448,423
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
2.90% $ 15,151,490 $ 75,880,510 80.03 %
10.53% 995,982 4,033,972 75.31%
7.21% 632,685 4,042,218 84.35 %
8.28 % 2,419,843 10,941,413 77.88 %
31.45% 1,464,726 3,689,818 60.30 %
6.50% 480,647 7,071,719 93.20 %
4.11% 11,934,146 NA
4.65% $ 21,145,373 $ 117,593,796 82.02 %
Note:
Prior yearfinancial statements have been restated to conformto current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE
Revenue Source
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Apr 30 July 1 - Apr 30 Percentage Revenue Estimate
2001-2002 2002-2003 of Change Estimates Received
84,483 $ 85,171 0.81% $ 84,464 100.84 %
2,299,022 2,238,075 -2.65 % 2,747,730 81.45 %
1,237,828 1,108,984 -10.41% 1,689,923 65.62 %
$ 3,621,333 $ 3,432,230. -5.22 % $ 4,522,117 75.90 %
SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Food Services
Facilities
Total
July 1 - Apr 30
2001-2002
Percent of
July 1 - Apr 30 Percentage Unencumbered Revised Budget
2002-2003 of Change Balance Appropriations Obligated
$ 3,566,063 $ 3,422,159 -4.04 % $ 1,103,332 $ 4,525,491 75.62 %
17,099 24,092 40.90 % 25,315. 49,407 48.76 %
$ 3,583,162 $ 3,446,251 -3.82 % $ 1,128,647 $ 4,574,898 75.33 %
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 2003
General Government
Flood Reduction
Economic Development
Community Development
Public Safety
Recreation
Streets and Bridges
Storm Drains
Traffic Engineering
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
11,168,639 $ 9,058,481 $ 2,110,158 $ 1,025,763 $ 1,084,395
18,695,464 7,649,473 11,045,991 205,757 10,840,234
25,216,251 19,184,570 6,031,681 62,114 5,969,567
6,724,402 5,938,655 785,747 388,492 397,255
8,234,803 6,942,312 1,292,491 356,600 935,891
25,770,198 5,214,739 20,555,459 1,430,427 19,125,032
27,450,007 17,684,081 9,765,926 1,477,935 8,287,991
3,488,809 2,380,218 1,108,591 679,028 429,563
5,640,630 4,290,438 1,350,192 157,491 1,192,701
415,749 415,749 415.749
$ 132,804,952 $ 78,342,967 $ 54,461,985 $ 5,783,607 $ 48,678,378
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 2003
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Transportation Facility Renovation
Interest Expense
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
18,287,351 $ 5,961,507 $ 12,325,844 $ 10,530,670 $ 1,795,174
983,188 962,733 20,455 20,455
527,679 277,525 250,154 250,154
1,000,000 92,558 907,442 907,441 1
262,929 220,322 42,607 42,607
356,271 356,271 356,271
$ 21,417,418 $ 7,514,645 $ 13,902,773 $ 11,438,111 $ 2,464,662
6
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE TEN MONTHS ENDING APRIL 30, 2003
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA- Regional Mitigation Project
Commonwealth:
Passenger Station Improvement * ISTEA
VDES - Garden City Mitigation Project
Mill Mountain Greenway - ISTEA
Virginia Transportation Museum - ISTEA
Railside Linear Walk - ISTEA
Lick Run Greenway - TEA21
Total Intergovernmental Revenue
Revenue from Third Parties:
Advance Stores Governor's Opportunity Fund Agreement
First Union Job Grant Repayment
Anthem Insurance - Land Sale
Times-World Corporation - Land Sale
Mill Mountain Greenway - Fralin Trust Donation
Roanoke Times Air Right Lease
Sale of Nelms Lane Property
Total Revenue from Third Parties
Other Revenue:
Transfer from General Fund
Transfer from Water Fund
Transfer from Fleet Management Fund
General Obligation Bond Proceeds - Series 2002
Total Other Revenue
Total
FY 2003
$ 848,000
451
246,202
1,094,653
578,107
188,399
357,791
298,564
50,367
1,473,228
170,000
31,200
20,000
221,200
3,834,678
41,940
3,876,618
$ 6,665,699
FY 2002
$ 588,386
11,563
411,497
1,011,446
19,223
118,989
10,143
23,064
171,419
500,000
44,400
lO0
3,100
8,500
5OO
556,600
4,438,517
375,000
41,530,000
46,343,517
$48,082,982
7
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2003
FY 2003
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$ 3,640,537
2,901,728
483,538
22,628
27,546
196,544
26,307
307,654
2,436,128
Total Operating Revenues
10,042,610
Operating Expenses
Personal Services
Operating Expenses
Purchased Water - Roanoke County
Purchased Water- City of Salem
Depreciation
3,686,446
4,486,477
1,907,359
589,419
1,372,562
Total Operating Expenses
12,042,263
(1,999,653)
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Transfer to Capital Projects Fund
Transfer to Department of Technology Fund
Sale of Land
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income (Loss)
68,608
102,500
52,768
(41,146)
(780,089)
(597,359)
$ (2,$97,012)
Note: Prior year financial statements have been restated to conform to current year presentation
FY 2002
$ 3,562,269
2,744,629
550,882
22,435
22,431
175,264
17,217
521,942
2,229,984
9,847,053
3,511,155
3,789,469
1,397,118
8,697,742
1,149,311
171,728
62,303
43,832
(375,000)
375,000
(862,444)
(584,581)
$ 564,730
8
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2003
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Capital Contributions - Other Jurisdictions
Transfer to Department of Technology Fund
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income {Loss}
FY 2003
$ 5,033,474
1,077,757
211,902
1,008,576
182,632
233,336
191,661
7,939,338
1,744,079
3,982,570
1,551,759
7,278,408
660,930
116,436
321
97,832
(27,248)
(619,908)
(432,567)
$ 228,363
FY 2002
$ 5,394,109
564,605
167,502
610,404
114,703
186,120
130,933
7,168,376
1,750,046
4,732,760
1,153,776
7,636,582
(468,206)
147,091
135
930,095
(632,980)
444,341
$ (23,865)
Note: Prior year financial statements have been restated to conform to current year presentation.
9
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2003
Operating Revenues
Rentals
Event Expenses
Display Advedising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund-Operating
Transfer from General Fund-Nonoperating
Transfer from General Fund-Victory Stadium
Transfer from Capital Projects Fund
Transfer to Debt Service Fund
Transfer to Department of Technology Fund
Loss on Disposal of Fixed Assets
Miscellaneous
Total Nonoperating Revenues
Net Income (Loss)
FY 20O3
$ 381,865
120,706
6,000
165,919
6,710
50,612
51,384
8,202
52,856
608,186
14,205
1,466,645
1,613,936
1,778,365
490,047
3,882,348
(2,415,703)
15,457
677,815
102,278
(69,330)
(47,754)
(15,352)
8,733
671,847
$ (1,743,856)
FY 2002
$ 491,251
269,716
75,200
206,014
13,651
40,534
238,604
61,119
6,200
1,143,788
30,286
2,576,363
1,643,054
1,679,442
257,283
3,579,779
(1,003,416)
25,048
712,565
830,000
102,278
385,000
3,893
2,058,784
$ 1,055,368
10
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2003
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsbom Surface Lot
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund
Transfer from Capital Projects Fund
Transfer to General Fund
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Expenses
Net Income
FY 2003
$ 313,640
370,199
188,935
408,364
327,140
31,809
62,053
49,163
29,869
64,378
1,845,550
870,235
458,817
1,329,052
516,498
5,258
119,778
(491,018)
(365,982)
$ 150,516
FY 2002
$ 321,538
367,045
179,792
391,707
328,093
4,864
59,911
37,221
23,653
1,713,824
731,118
451,089
1,182,207
531,617
25,041
32,000
108,608
(104,918)
(414,269)
1,829
(351,709)
$ 179,908
11
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2003
Operating Revenues
Retail Space Rental
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Transfer From Capital Projects Fund
Capital Contributions
Net Nonoperating Revenues
Net Income
FY 2003
$ 91,838
91,838
86,661
2,481
89,142
2,696
1,259
295,000
289,220
585,479
$ 588,175
12
CI'FY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDED APRIL 30, 2003
Operating Expenses
Salaries and Fringe Benefits
Fees for Professional Services
Administrative Expenses
Total Operating Expenses
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Construction Repairs
interest on investments
Net Nonoperating Revenues
Net income Before Depreciation
Depreciation Expense
Net Loss
FY 2003 FY 2002
$ 39,986 $ 42,088
65,809 60,130
3,248 32,895
109,043 135,113
125,000 175,000
125,000 175,000
(57,429)
53,696 89,910
303,696 382,481
194,653 247,368
(426,030) {426,030}
{231,377) $ (178,662)
Note: Financial information represents activity of the Commission as accounted for in the City's
financial records.
13
CITY OF ROANOKE, VIRGINIA
INTERNALSERVICEFUNDS
COMPARATIVEINCOME STATEMENT
FOR THETEN MONTHS ENDING APRIL30,2003
Operating Revenues
Department
of Fleet Risk TOTALS
Technology Management Management FY 2003 FY 2002
$ 3,545,576 $ 3,928,540 $ 9,065,300 $ 16,539~416 $ 14,829,101
3,545,576 3,928,540 9,065,300 16,539,416 14,829,10'1
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating income (Loss)
Nonoperating Revenues (Expenses)
1,791,716 1,050,506 122,942 2,965,164 2,992,128
1,139,706 1,600,456 9,569,916 12,310,078 10,607,900
586,215 1,656,127 2,242,342 2,097,956
3,517,637 4,307,089 9,692,858 17,517,584 15,697,884
27,939 (378,549) (627,558) (978,168) (868,883)
Interest Revenue 69,878
Interest Expense (7,222)
Transfers From General Fund 629,229
Transfer From Water Fund 41,146
Transfer From Water Pollution Control Fund 27,248
Transfer From Capital Projects Fund
Transfer From Civic Center Fund 47,754
Transfer to Grant Fund
Loss on Disoposal of Fixed Assets (26,080)
Other Revenue
Net NonoperatJng Revenues
Net Income (Loss)
17,047 153,833 240,758 390,835
(64,713) (71,935) (60~114)
829,338 250,000 1,708~567 3,405,886
41,146
27,248
(41,940)
47~754
(41,940)
(1,504)
(27,584)
(41,350)
(44,034)
10,183
781,953 738,228 403,833 1,924,0'14 3,661,406
$ 809,892 $ 359,678 $ (223,725) $ 945,846 $ 2,792,523
Note: Prior year financial statements have been restated to conform to current year presentation.
14
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30, 2003
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 80, 2003.
BALANCI= A'r BALANCE AT BALANCE AT
FUND MAR 31, 2003 RECEIPTS DISBURSEMENTS APR 30, 2003 APR 30, 2002
GENERAL
WATER
WATER POLLUTION CONTROL
CIVIC FACILITIES
PARKING
CAPITAL PROJECTS
MARKET BUILDING OPERATIONS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
DEPT OF TECHNOLOGY
MATERIALS CONTROL
FLEET MANAGEMENT
PAYROLL
R SK MANAGEMENT
PENSION
~ SCHOOL FUND
i SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERVICE
FDETC
GRANT
TOTAL
($3,011,920.67
3,712,941.87
8,490,180.97
641,063.18
332,153.86
56,378,314.49
342,609.73
3,863,413.68
0.00
12,665,307.76
5,159,915.67
0.00
1,406,662.18
(13,710,693.98
11,607,853.70
528,398.05
9,563,853.00
9,326,752.13
161,061.73
91,846.48
1,115,546.53
$108,665,260.36
$19,322,180.07 $16,381,593,59
554,536.28 153,254.88
1,765,823.19 1,630,189.64
180,220.96 436,002.34
189,004.71 114,474.27
212,667.37 4,325,883.25
23,777.67 44,162.52
62,693.61 15,333.69
0.00 0.00
1,839,175.51 0.00
295,897.67 116,400.64
0.00 0.00
446,90643 159,623.83
14,962,237 09
703,951.40
1,357,128.15
5,756,234.37
254,255.21
736,682.43
79,552.37
135,514.89
$48,878,439.38
($71,334.19)
4,114,223.27
8,625,814.52
385,281.80
406,684.30
52,265,098.61
322,224.88
3,910,773.60
0.00
14,504,483.27
5,339,412.70
0.00
1,693,944.78
12,926,574,01 (11,675,030.90)
670,611.97 11,641,193.13
1,491,620,30 393,905.90
6,481,841,45 8,838,245.92
211,041.23 9,369,966.11
464,154.65 433,589.51
93,952.67 77,446.18
298,997.21 9~52,064.21
$46,015,712.14 $111~527,987.60
($14,949.48
11,499,612,67
7,671,678.23
4,313,075.75
374,367.10
65,166,367.86
0.00
4,260,259.41
2,525,805.26
14,058,309.13
5,758,093.42
291,724.77
1,122,225,83
11~892,765.61)1
11,922,113.58
966,830.46
5,569,636.15
6,802,061.19 i
299 003.06
120,116.93
647,041.54
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED APRIL 30, 2003.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT iNVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$10,578.96
1,990,338.70
13,463,381.50
24,276,091.89
10,382,608.53
15,000,000.00
6,924,375.00
39,480,613.02
$111,527,987.60
DATE: MAY 15, 2003
DAVID C. ANDERSON, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TEN MONTHS ENDED APRIL 30, 2003
Additions:
FY 2003
FY 2002
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
$ 3,324,958
(9,318,763)
2,425,990
(6,892,773)
255,113
(7,147,886)
$ (3,822,928)
$ 3,398,534
(14,087,151)
2,985,917
(11,101,234)
85,096
(11,186,330)
$ (7,787,796)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
$ 13,865,340
288,349
14,153,689
(17,976,617)
$ 12,400,859
308,712
12,709,571
(20,497,367)
Fund Balance, July 1
Fund Balance, April 30
289,534,315
.~$271,557,698
326,337,980
$305,840,613
16
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
APRIL 30, 2003
.Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2003
$ 368,380
272,606,184
1,590
5,785
$ 272,981,939
FY 2002
$ 965,780
306,143,523
3,492
5,434
$ 307,118,229
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,424,060
181
1,424,241
289,534,315
(17,976,617)
271,557,698
$ 272,981,939
$ 1,273,962
3,654
1,277,616
326,337,980
(20,497,367)
305,840,613
$ 307,118,229
17
CITY OE R O NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
June 4, 2003
File #53
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
The Honorable Arthur B. Crush, Ill
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 36369-060203 approving the issuance by the City
of Roanoke of general obligation public improvement refunding bonds to Morgan Keegan
& Co., Inc., in an amount not to exceed $53,000,000.00. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, June 2, 2003.
Pursuant to provisions of Section 11 of Resolution No. 36369-060203, I am required to file
a certified copy of the measure with the Circuit Court of the City of Roanoke, Virginia, in
accordance with Section 15.2-2607, Code of Virginia (1950), as amended.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc;
Kevin Rotty, Senior Vice-President, Morgan Keegan & Co., Inc., Riverfront Plaza,
951 East Byrd Street, Suite 930, Richmond, Virginia 23219
Donald G. Gurney, Esquire, Hawkins, Delafield and Wood, 67 Wall Street, New
York, New York 10005
H:~Agenda,03'tJune 2, 2003 correspondence.wpd
The Honorable A~hurB. Crush, Ill
June 4, 2003
Page 2
Gary Ometer, BB&T Capital Markets, P. O. Box 1575, Richmond, Virginia
23218-1575
The Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03~June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 2003.
No. 36369-060203.
A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT
TO EXCEED FIFTY-THREE MILLION DOLLARS ($53,000,000)
PRINCIPAL AMOUNT OF CITY OF ROANOKE, VIRGINIA, GENERAL
OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS TO
MORGAN KEEGAN & COMPANY, INC., AS UNDERWRITER; FIXING
THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF
SUCH BONDS AND DELEGATING TO THE CITY MANAGER AND
THE DIRECTOR OF FINANCE AUTHORITY, AMONG OTHER
THINGS, TO EXECUTE AND DELIVER TO SUCH UNDERWRITER A
BOND PURCHASE CONTRACT BY AND BETWEEN THE CITY AND
SUCH UNDERWRITER~ TO DETERMINE THE AGGREGATE
PRINCIPAL AMOUNT OF SUCH BONDS, THE MATURITY DATES OF
SUCH BONDS AND THE PRINCIPAL AMOUNTS OF SUCH BONDS
MATURING IN EACH YEAR, THE INTEREST PAYMENT DATES FOR
SUCH BONDS AND THE RATES OF INTEREST TO BE BORNE BY
SUCH BONDS, THE REDEMPTION PROVISIONS AND REDEMPTION
PREMIUMS, IF ANY, APPLICABLE TO SUCH BONDS AND TO
APPOINT AN ESCROW AGENT FOR THE BONDS TO BE REFUNDED
FROM THE PROCEEDS OF SUCH BONDS; AUTHORIZING THE
PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT AND
AN OFFICIAL STATEMENT AND THE DELIVERY THEREOF TO
SUCH UNDERWRITER; AUTHORIZING THE EXECUTION AND
DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE
RELATING TO SUCH BONDS; AUTHORIZING THE EXECUTION AND
DELIVERY OF AN ESCROW DEPOSIT AGREEMENT RELATING TO
THE REFUNDED BONDS; AUTHORIZING THE CITY MANAGER AND
THE DIRECTOR OF FINANCE TO APPOINT A VERIFICATION
AGENT; AUTHORIZING THE CITY MANAGER AND THE DIRECTOR
OF FINANCE TO DESIGNATE THE REFUNDED BONDS FOR
REDEMPTION; AND OTHERWISE PROVIDING WITH RESPECT TO
THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND THE
REFUNDING OF THE REFUNDED BONDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
-1-
425171.3 024739 RES
SECTION 1. (a) (i) Pursuant to Chapter 5.1 of Title 15.1 of the Code of
Virginia, 1950, being the Public Finance Act of 1991 as then in effect, and Ordinance No 31375-
040593 adopted by this Council on April 5, 1993, there were authorized to be issued, sold and
delivered general obligation bonds of the City in the principal mount of $20,100,000, for the
purposes specified in such ordinance.
(ii) Pursuant to the Public Finance Act of 1991 and Ordinance No. 31782-
122093 adopted by this Council on December 20, 1993, there were authorized to be issued sold
and delivered general obligation bonds of the City in the principal amount of $15,700,000, for
the purposes specified in such ordinance.
(iii) Pursuant to Ordinance No. 31844-011894 adopted by this Council on
January 18, 1994, the City authorized and approved the issuance and sale of the general
obligation bonds referred to in Section l(a)(i) and (ii) hereof, such bonds having been issued in
the principal amount of $35,800,000, designated as the "City of Roanoke, Virginia, General
Obligation Public Improvement Bonds, Series 1994" (the "Series 1994 Bonds"), dated January 1,
1994 and maturing in varying principal amounts on August 1 in each of the years 1995 through
2016, both inclusive, on August 1, 2019 and on August 1, 2024.
(b) (i) Pursuant to Section 47 of the Charter of the City an election duly
called and held in the City on November4, 1997, and Ordinances Nos. 33497-072197 and
33498-072197 adopted by this Council on July 27, 1997, there were authorized to be issued, sold
and delivered general obligation bonds of the City in the principal amount of $39,030,000, for
the purposes specified in such ordinances.
(ii) Pursuant to Resolution No. 34476-090799 adopted by this Council on
September 7, 1999, the City authorized and approved the issuance and sale of a portion of the
general obligation bonds referred to in Section l(b)(i) hereof, such bonds having been issued in
the principal amount of $26,020,000, designated as the "City of Roanoke, Virginia, General
Obligation Public Improvement Bonds, Series 1999A" (the "Series 1999A Bonds"), dated
October 1, 1999 and maturing in varying principal amounts on October 1 in each of the years
2000 through 2017, both inclusive, and on October 1, 2019.
(c) (i) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950,
being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), and Ordinance No
34255-041999 adopted by this Council on April 19, 1999, there were authorized to be issued,
sold and delivered general obligation bonds of the City in the principal amount of $7,600,000,
for the purposes specified in such ordinance.
(ii) Pursuant to the Public Finance Act of 1991 and Ordinance No. 34362-
062199 adopted by this Council on June 21, 1999, there were authorized to be issued sold and
delivered general obligation bonds of the City in the principal amount of $2,500,000, for the
purposes specified in such ordinance.
-2-
425171.3 024739RES
(iii) Pursuant to Resolution No. 34476-090799 adopted by this Council on
September7, 1999, the City authorized and approved the issuance and sale of the general
obligation bonds referred to in Section l(c)(i) and (ii) hereof, such bonds having been issued in
the principal amount of $10,100,000, designated as the "City of Roanoke, Virginia, General
Obligation Public Improvement Bonds, Series 1999B (the "Series 1999B Bonds"), dated
October I, 1999 and maturing in varying principal amounts on October 1 in each of the years
2000 through 2017, both inclusive, and on October 1, 2019.
(d) This Council deems it advisable and in the best interest of the City to
authorize and provide for the issuance, sale and delivery of an issue of general obligation public
improvement refunding bonds for the purpose of providing for the refunding of all or a portion of
$26,800,000 principal amount of the Series 1994 Bonds maturing on or after August 1, 2005 (the
"Refunded 1994 Bonds"), all or a portion of $17,575,000 principal amount of the Series 1999A
Bonds maturing on and after October 1, 2010 (the "Refunded 1999A Bonds") and all or a portion
of $1,615,000 principal amount of the Series 1999B Bonds maturing on and after October 1,
2010 (the "Refunded 1999B Bonds"). The Refunded 1999A Bonds and the Refimded 1999B
Bonds are hereinafter referred to collectively as the "Refunded 1999 Bonds", and the Refunded
1994 Bonds and the Refunded 1999 Bonds are hereinafter referred to collectively as the
"Refunded Bonds".
SECTION 2. (a) Pursuant to the Public Finance Act of 1991, including in
particular Title 15.2, Chapter 26, Article 5, Section 15.2-2643 et seq., of the Code of Virginia,
1950, for the propose of providing funds to refund the Refunded Bonds in advance of their stated
maturities and to pay the costs of issuance of the Bonds, there are hereby authorized to be issued,
sold and delivered not to exceed Fifty-Three Million Dollars ($53,000,000) principal amount of
general obligation refunding bonds of the City which shall be designated and known as "City of
Roanoke, Virginia, General Obligation Public Improvement Reflmding Bonds" (referred to
herein as the "Bonds").
(b) The Bonds shall be issued and sold in their entirety at one time, or fi.om
time to time in part in series, as shall be determined by the Director of Finance. Them shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any
integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards
in order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be determined by the City Manager and the Director of Finance
in accordance with the provisions of Section 8 hereof. The Bonds shall be issued in such
aggregate principal amount (not exceeding in the aggregate the principal amount specified in
Section 2(a) hereof); and shall mature on such dates and in such years (but in no event later than
July 1, 2025), and in the principal amount in each such year, determined by the City Manager
and the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on
the Bonds shal! be calculated on the basis of a three hundred and sixty (360) day year comprised
of twelve (12) thirty (30) day months.
-3-
425171.3 024739RES
(c) The Bonds (or portions thereof in installments of $5,000) may be made
subject to redemption at the option of the City prior to their stated maturities, in whole or in part
from time to time on any date, in such order as may be determined by the City (except that if at
any time less than all of the Bonds of a given maturity are called for redemption, the particular
Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be
selected by lot), upon payment of such redemption prices (expressed as a percentage of the
principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the
date fixed for the redemption thereof, as shall be determined by the City Manager and the
Director of Finance in accordance with the provisions of Section 8 hereof.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of such Bond is to be redeemed, that such Bond must be surrendered in
exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued
equalling in principal amount that portion of the principal amount thereof not to be redeemed,
shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class
mail, postage prepaid, to the registered owner thereof at his address as it appears on the books of
registry kept by the Registrar as of the close of business on the forty-fifth (45th) day next
preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been
given as aforesaid, and payment of the principal amount of such Bond (or the portion of the
principal amount thereof to be redeemed) and of the accrued interest and premium, if any,
payable upon such redemption shall have been duly made or provided for, interest thereon shall
cease to accrue from and after the date so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of
redemption shall be given only to The Depository Trust Company, New York, New York
("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner
of the Bonds any notice of redemption.
SECTION 3. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, this Council is authorized and required to levy and collect annually, at the same time
and in the same mariner as other taxes of the City are assessed, levied and collected, a tax upon
all taxable property within the City, over and above all other taxes, authorized or limited by law
and without limitation as to rate or amount, sufficient to pay when due the principal of and
premium, if any, and interest on the Bonds to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
SECTION 4. (a) The Bonds shall be executed, for and on behalf of the City,
by the manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have
a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or
facsimile signature of the City Clerk of the City.
-4-
425171.3 024739 RES
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the
Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an author/zed
signator of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the
certificate of authentication the date as of which such Bonds are authenticated as follows: (i) ifa
Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such
Bond is one; (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be
dated as of such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th)
day of the calendar month next preceding an interest payment date and prior to such interest
payment date, the certificate shall be dated as of such interest payment date; and (iv) in all other
instances the certificate shall be dated as of the interest payment date next preceding the date
upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a
date other than the first day of a calendar month or the dates on which interest is payable on such
series are other than the first days of calendar months, the provisions of this Section 4(c) with
regard to the authentication of such Bonds and of Section 9 with regard to the form of such
Bonds shall be modified as the Director of Finance shall determine to be necessary or
appropriate.
(d) The execution and authentication of the Bonds in the manner above set
forth is adopted as a due and sufficient authentication of the Bonds.
SECTION 5. (a) The principal of and premium, if any, and interest on the
Bonds shall be payable in such coin or currency of the United States of America as at the
respective dates of payment thereof is legal tender for public and private debts at the office of the
Registrar. Interest on the Bonds shall be payable by check mailed by the Registrar to the
registered owners of such Bonds at their respective addresses as such addresses appear on the
books of registry kept pursuant to this Section 5.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its
office for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of
registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
-5-
425171.3 024739RES
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 5 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 5 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments
to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 6. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by a
purchaser of any Bonds to accept delivery of and pay for such Bonds. All expenses in
connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by
-6-
425171.3 024739 RES
the City; provided, however, that the CUSIP Service Bureau charge for the assignment of such
numbers shall be the responsibility of the Underwriter (as such term is defined in Section 8(a)).
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a tree and
complete copy (except for letterhead and date) of the legal opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 7. The City covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 8. (a) Pursuant to the authority of and for the purposes specified
herein, tkis Council hereby authorizes the City Manager and the Director of Finance, without
further action of this Council, to sell the Bonds at a negotiated sale to Morgan Keegan &
Company, Inc., as underwriter (the "Underwriter"), at a price not less than ninety-five percent
(95%) of the principal amount of the Bonds, plus accrued interest from the date of the Bonds to
the date of delivery thereof and payment therefor;provided, however, that the Bonds allocable to
the refunding of the Refunded 1994 Bonds may be sold to the Underwriter only if the refunding
of the Refunded 1994 Bonds will result in net present value savings to the City of not less than
$750,000 and a net present value savings ratio of not less than three percent (3%), in each case
based on the debt service on the Refunded 1994 Bonds, and that the Bonds allocable to the
refunding of the Refunded 1999 Bonds may be sold to the Underwriter only if the refunding of
the Refunded 1999 Bonds will result in net present value savings to the City of not less than
$500,000 and a net present value savings ratio of not less than four percent (4%), in each case
based on the debt service on the Refunded 1999 Bonds, and provided further in no event shall
the underwriting compensation to the Underwriter exceed three-quarters of one percent (3/4 of
1%) of the principal amount of the Bonds. This Council hereby further authorizes the City
Manager and the Director of Finance to execute and deliver to the Underwriter a Bond Purchase
Contract relating to the sale of the Bonds by the City to the Undem, riter in such form as shall be
approved by the City Manager and the Director of Finance upon the advice of counsel (including
the City Attorney and Bond Counsel to the City), such approval to be conclusively evidenced by
their execution and delivery thereof. The Bonds shall bear interest at such rates per annum as
shall be approved by the City Manager and the Director of Finance; provided, however, in no
event shall the true interest rate for the Bonds exceed five and one-half percent (5 1/2%) and
provided further in no event shall the premium payable by the City upon the redemption of the
Bonds exceed two percent (2%) of the principal amount thereof.
(b) The City Manager and the Director of Finance are hereby authorized to
cause to be prepared and deliver to the Underwriter a Preliminary Official Statement and a final
Official Statement relating the Bonds on or before the dates specified in the Bond Purchase
Contract. The City Manager and the Director of Finance are hereby further authorized to certify
that the Preliminary Official Statement for the Bonds authorized hereunder is "deemed final" for
purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to
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425171.3 024739RES
the Securities Exchange Act of 1934 ("Rule 15c2-12). The Mayor of the City is hereby
authorized to execute the final Official Statement on behalf of the City.
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph Co)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or
Bond Counsel), such approval to be conclusively evidenced by their execution and delivery
thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. (a) The City Manager and the Director of Finance are hereby
authorized to enter into an Escrow Deposit Agreement in the form customarily entered into by
the City in connection with advance refunding transactions providing for the redemption of the
Refunded Bonds (the "Escrow Deposit Agreement") and to appoint an Escrow Agent to serve
under the Escrow Deposit Agreement. The City Manager and the Director of Finance are hereby
authorized to appoint a verification agent to verify the mathematical accuracy of computations
relating to the Bonds and the Refunded Bonds.
(b) The City Manager and the Director of Finance, or either of them, are
hereby authorized to execute, on behalf of the City, subscriptions or purchase agreements for the
securities to be purchased by the Escrow Agent from moneys deposited in the Escrow Deposit
Fund created and established under the Escrow Deposit Agreement. Such securities so
purchased shall be held by the Escrow Agent under and in accordance with the provisions of the
Escrow Deposit Agreement.
(c) Subject to the sale and receipt of the proceeds of the Bonds, the City
Manager and the Director of Finance are hereby authorized to designate the Refunded Bonds for
redemption on such date or dates as they shall determine and are hereby further authorized to
direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date
or dates to be given in accordance with the provisions of the proceedings authorizing the
issuance of the Refunded Bonds.
SECTION 10. The Bonds, the certificate of authentication of the Registrar,
and the assignment endorsed on the Bonds, shall be substantially in the forms set forth in Exhibit
A attached hereto.
SECTION 1 I. The City Clerk is hereby directed to file a copy of this
Resolution, certified by such City Clerk to be a true copy hereof, with the Circuit Court of the
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425171.3 024739RES
City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia,
1950.
SECTION 12. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
ATTEST:
City Clerk.
-9-
425171.3 024739RES
No. R-
MATURITY DATE:
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC
IMPROVEMENT REFUNDING BOND
SERIES
iNTEREST RATE:
DATE OF BOND:
EXHIBIT A
$
CUSIP NO:
REGISTERED OWNER:
PRINCIPAL SUM:
DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such following interest payment date, such interest to
be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum,
by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose
name this Bond is registered upon the books of registry, as of the close of business on the
fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each
interest payment date. Interest on this Bond shall be calculated on the basis of a three hundred
and sixty (360) day year comprised of twelve (12) thirty (30) day months.
The principal of and premium, if any, on this Bond are payable on presentation
and surrender hereof, at the office of , as the
Registrar and Paying Agent, in the City of , Principal of and
premium, if any, and interest on this Bond are payable in any coin or currency of the United
States of America which, on the respective dates of payment thereof, shall be legal tender for
public and private debts.
A-1
425171.3 024739RES
This Bond is one of a series of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to
refund in advance of their stated maturities certain general obligation public improvement bonds
heretofore issued by the City to pay the costs of public improvement projects of and for the City.
This Bond is issued under and pursuant to and in full compliance with the Constitution and
statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of
Virginia, 1950 (the same being the Public Finance Act of 1991), and a resolution and other
proceedings of the Council of the City duly adopted and taken under the Public Finance Act of
1991.
The Bonds of the series of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after are subject to redemption at
the option of the City prior to their stated maturities, on or after in
whole or in part from time to time on any date, in such order as may be determined by the City
(except that if at any time less than all of the Bonds of a given maturity are called for
redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to
be redeemed shall be selected by lot), upon payment of the following redemption prices
(expressed as a percentage of the principal amount of the Bonds to be redeemed), together with
the interest accrued thereon to the date fixed for the redemption thereof:
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentages of Principal Amount)
, to ., ___
.,__ to _,
, __ and thereafter
[The Bonds of the series of which this Bond is one maturing on ,
__ are subject to mandatory sinking fund redemption on __, __ and on each
thereafter and to payment at maturity on __, __ in the principal
amounts in each year set forth below, in the case of redemption with the particular Bonds or
Bonds or portions thereof to be redeemed to be selected by lot, upon payment of the principal
amount of the Bonds to be redeemed, together with the interest accrued on the principal amount
to be redeemed to the date fixed for the redemption thereof:
Year
Principal Amount
The City, at its option, may credit against such mandatory sinking fund
redemption requirement the principal amount of any Bonds maturing on __, __
which have been purchased and cancelled by the City or which have been redeemed and not
theretofore applied as a credit against such mandatory sinking fimd redemption requirement.]
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425171.3 024739RES
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, interest hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same series, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, series, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certiftcate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and premium, if any, and interest on this Bond as the same become
due. In each year while this Bond is outstanding and unpaid, the Council of the City is
authorized and required to levy and collect annually, at the same time and in the same manner as
other taxes of the City are assessed, levied and collected, a tax upon all property within the City,
over and above all other taxes, authorized or limited by law and without limitation as to rate or
amount, sufficient to pay the principal of and premium, if any, and interest on this Bond to the
extent other funds of the City are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
A-3
425171.3 024739RES
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be dated as of the day of ,200 .
CITY OF ROANOKE, VIRGINIA
Mayor
City Treasurer
Attest:
City Clerk
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
[ 1,
as Registrar
By:
Authorized Signator
Date of Authentication:
A-4
425171.3 024739 RES
ASSIGNMENT
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and
transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
(Signature of Registered Owner)
NOTICE: Signature(s) must be guaranteed by
a member finn of The New York Stock
Exchange, Inc. or a commercial bank or trust
company
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration or
enlargement or any change whatsoever.
A-5
425171.3 024739RES
JESSE A. HALL
Director of Finance
email: jesse_hall@ci roanoke.va us
June 2,2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawvcr~ci.romloke va us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice-Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Authorization to Refund Bonds
Back,qround
The City issued $35.8 million of Series 1994 bonds dated January 1, 1994. The bonds were
issued to fund various projects including an expansion of the City Jail, construction of the Hotel
Roanoke Conference Center and other infrastructure projects. Interest rates on the callable
maturities of these bonds range from 4.7% to 5.25%.
The City issued $26,020,000 of Series 1999A and $10,100,000 of Series 1999B bonds dated
October 15, 1999. The bonds were issued to fund various projects including schools,
buildings, storm drains, the Roanoke Higher Education Center, the Johnson and Johnson
project and other infrastructure projects. Interest rates on the callable maturities of these
bonds range from 5.0% to 6.0%.
Morgan Keegan and Company, Inc. has proposed to purchase bonds to refund our currently
outstanding bonds via a negotiated sale.
Considerations:
Based on recent municipal bond interest rates, the City could potentially realize considerable
savings by refunding a portion of the 1994 and/or 1999 bonds. Resulting savings would be
contingent upon the combination of the interest rate received on the refunding bonds and the
interest rate obtained on the Treasury certificates purchased to fund the escrow to be used to
The Honorable Mayorand Membem of City Council
June 2,2003
Page 2
pay the current outstanding bonds when those bonds become callable. Based upon
discussions with the City's financial advisor, BB&T Capital Markets, we believe an appropriate
level of savings to justify refunding the 1994 bonds would be a net present value amount of
$750,000, provided that savings of at least 3% of net present value of the refunded bonds
could also be achieved. An appropriate level of savings to justify refunding the 1999 bonds
would be a net present value amount of $500,000, provided that savings of at least 4% of net
present value of the refunded bonds could also be achieved. Since interest rates fluctuate
daily, it is imperative to the success of a refunding that the City act quickly once interest rates
enable us to achieve an acceptable level of savings. Thus, a negotiated sale, versus an open
market competitive sale, can be accomplished in a much shorter timeframe and is deemed
more practical in this situation.
Refunding bonds will be considered additional debt in the context of the City's debt policy and
from the rating agencies' perspective only to the extent that a slightly higher level of principal
would need to be issued than the amount of bonds being refunded.
Recommendation:
We recommend City Council adopt the accompanying resolution authorizing the City Manager
and the Director of Finance to issue up to $53 million in refunding bonds to be purchased by
Morgan Keegan and Company, Inc. Refunding bonds shall be issued to refund the 1994
bonds if net present value savings of $750,000 and a minimum of 3% of the net present value
of the 1994 refunded bonds can be achieved. Refunding bonds shall be issued to refund the
1999 bonds if net present value savings of $500,000 and a minimum of 4% of the net present
value of the 1999 refunded bonds can be achieved.
We would be pleased to answer any questions you may have.
Sincerely,
Darlene L, E~a-~ham
City Manager
Jesse A. Hall
Director of Finance
JAH/ca
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
June 10, 2003
File #-1-38-60-83-104-280
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Dadene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Troy A. Harmon, Municipal Auditor
Dear Ms. Burcham and Gentlemen:
I am attaching copy of Ordinance No. 36370-060203 establishing compensation for the
City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for the
fiscal year beginning July 1,2003; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 2, 2003.
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc: Kenneth S. Cronin, Director, Human Resources
N:\CKMHl~Agenda.03\June 2, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of 3une, 2003.
No. 36370-060203.
AN ORDINANCE establishing compensation for the City Manager, City Attorney, Director
of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2003; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 2003, and ending June 30, 2004, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries
of Council-appointed officers shall be as follows:
City Manager .
City Attorney
Municipal Auditor
City Clerk
Current salary plus 2.25%
Current salary plus 2.25%
Current salary plus 2.25%
Current salary plus 2.25%
Director of Finance $120,000.00
Any increase in compensation due to any officer or employee under this Ordinance
shall be first paid with the paycheck of July 2, 2003.
3. The Director of Finance shall continue to pay on an installment basis the sum of
$8,000.00 per calendar year to ICMA as deferred compensation on behalf of the five incumbent
Council-appointed officers. The sum shall be paid in equal quarterly installments.
4. In no calendar year shall amounts of deferred compensation contributed by the City to
ICMA on behalf of the Council-appointed officers exceed the maximum amount permitted by the
l:~daty council appoint~l officers 2003-2004.wpd
Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually.
5. The Director of Finance shall be authorized, for and on behalf of the City, to execute
any documems required by ICMA to implement this ordinance.
6. This ordinance shall remain in effect until amended or repealed by ordinance duly
adopted by City Council.
7. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fox: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 10,2003
File #67-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Louise F. Kegley
301 Tinker Creek Lane, N. E.
Roanoke, Virginia 24019
Dear Ms. Kegley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, you were appointed as a member of the Mill Mountain Advisory Committee,
for a term of one year commencing July 1,2003 and ending June 30, 2004.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Mill Mountain
Advisory Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc:
Steven Higgs, Chair, Mill Mountain Advisory Committee, P. O. Box 1788, Roanoke,
Virginia 24008-1788
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda,03~June 2, 2003 correspondence.wpd
CIT,Y.. OF ROANOKE
Off~ce of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 10, 2003
File #110-246
Vickie L. Price, Acting Director
Human Services/Social Services
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, you were appointed as the City Manager's designee to the Fifth District
Employment and Training Consortium.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as the City Manager's designee to the Fifth District
Employment and Training Consortium.
MFP:sm
Sincerely,
City Clerk
Attachment
pc:
Bobby L. Clark, Monitoring Specialist, Fifth District Employment and Training
Consortium, 108 North Jefferson Street, Suite 307, Roanoke, Virginia 24016
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~June 2, 2003 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
June 13, 2003
File #24-330
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 2, 2003, Council Member Fitzpatrick requested a report on the City's signage policy;
i.e.: using utility poles for display of signage.
Sincerely,
City Clerk
MFP:mh
HSAgenda.03~June 2, 2003 correspondence.wpd