HomeMy WebLinkAboutCouncil Actions 07-21-03 ROANOKE CITY COUNCIL
REGULAR SESSION
JUL Y 21, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call.
FI TZPA TRICK
36429-072103
(Council Member Fitzpatrick was
absent.)
The Invocation was delivered by The Reverend J. Donald Earwood,
Associate Pastor, Villa Heights Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday, July 23, 2003,
at 7:00 p.m., and Sunday, July 27, 2003, at 4:00 p.m. Council meetings are
now being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
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ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
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ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
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MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
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OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION.
REGULAR SESSION
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A Resolution memorializing the late Clare White.
Adopted Resolution No. 36429-072103. (6-0)
File #367
Presentation by Lanford Brothers Company, General Contractors, in
connection with the Murray Run Greenway. Alan G. Soltis, Vice President,
Spokesperson.
File #80-379-467
m
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
C-2 A communication from Mayor Ralph K. Smith transmitting the 2003
Annual Report of the Board of Equalization.
RECOMMENDED ACTION: Receive and file.
File #109-110-162
C-3
A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss terms of a contract in negotiation,
pursuant to Section 2.2-3711 (A)(30), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #104-132
C-4
Qualification of the following persons:
Clifford R. Weckstein as a member of the Court Community
Corrections Program Regional Community Criminal Justice
Board, for a term ending June 30, 2005;
Darlene L. Burcham as a member of the Roanoke Valley-
Alleghany Regional Commission, for a term ending June 30,
2006;
Paula L. Prince as a member of the City Planning Commission,
for a term ending December 31, 2004; and
William B. Hopkins, Jr., to fill the unexpired term of Robert
Humphreys, resigned, ending June 30, 2004; and George Kegley
and Charles E. Jordan for terms ending June 30, 2004, as
members of the Roanoke Arts Commission.
RECOMMENDED ACTION: Receive and file.
File #15-110-200-230-242-326
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
Request of Brian J. Wishne£f, representing Citizens for a Sensible
Stadium, to present issues of concern regarding Victory Stadium.
(10 minutes) (Sponsored by Mayor Smith and Council Member Wyatt)
A public forum will be held on Thursday, July 31, 2003, at 7:00 p.m.
at the Roanoke Civic Center, on the proposed stadium/amphitheater
project.
File #122
bo
Council Member Bestpitch left the meeting.
Presentation by the Fair Housing Board with regard to accomplishments
of the Board during the past year. Brenda Powell, Chair. (10 minutes)
(Sponsored by the City Manager.)
Received and filed.
File #110-178
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
Authorization to apply for acceptance into the Certified Local
Government Program of the Virginia Department of Historic
Resources.
Adopted Resolution No. 36430-072103. (5-0)
File #216-450
Acceptance of Juvenile Accountability Incentive Block Grant
Program funds, in the amount of $34,706.00; and execution of an
agreement with the Department of Criminal Justice Services.
Adopted Budget Ordinance No. 36431-072103 and Resolution
No. 36432-072103. (5-0)
File #60-236-304
Acceptance of a Local Government Challenge Grant, in the
amount of $5,000.00, from the Commonwealth of Virginia
Commission for the Arts.
Adopted Budget Ordinance No. 36433-072103 and Resolution
No. 36434-072103. (5-0)
File #60-236
Adoption of the Workforce Investment Area III Chief Local
Elected Officials Charter Agreement.
Adopted Resolution No. 36435-072103. (5-0)
File #246
Appropriation of $15,000.00 in State grant funds for the Fifth
District Disability Services Board.
Adopted Budget Ordinance No. 36436-072103. (5-0)
File #60-236-326
o
Allocation of the remaining $50,000.00 from the Derelict
Structures Fund grant to the Blue Ridge Housing Development
Corporation; and execution of an agreement with the Blue Ridge
Housing Development Corporation to renovate property located
at 1018 Jamison Avenue, S. E.
Action on the resolution was deferred pending clarification by
the City Manager of the $70,000.00 to be committed by Blue
Ridge Housing Development Corporation and $30,000.00 to
be committed by Total Action Against Poverty. Further
clarification was requested as to how Derelict Structures
Fund grants have been used in the past and future
opportunities for expenditure of funds.
File #60-178-236
6
BRIEFINGS:
7. Pavement Cut Policy (30 minutes)
The briefing was deferred until the August 4, 2003 meeting of
Council.
File #57
8. Zoning Ordinance Update (15 minutes)
The briefing was deferred until the August 4, 2003 meeting of
Council.
File #51
7. REPORTS OF COMMITTEES:
ao
Request of the Roanoke City School Board to appropriate funds to
various accounts; and a report of the Director of Finance recommending
that Council concur in the request.
Adopted Budget Ordinance No. 36437-072103. (5-0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Cutler read into the record a communication from
Whittington W. Clement, Secretary of Transportation, in
connection with a resolution adopted by Council in support of rail
alternatives to complement planned improvements to 1-81.
File #316
Council Member Wyatt requested a briefing with regard to the
traffic situation at Brandon Oaks Retirement Community.
File #20
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, spoke in support of
renovation of Victory Stadium.
File #122
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., encouraged Council to
hold the public forum with regard to Victory Stadium on a Saturday to
allow for more citizen participation.
File #122
12. CITY MANAGER COMMENTS:
The meeting was declared in recess for two Closed Sessions.
CERTIFICATION OF CLOSED SESSION. (5-0)
Appointments to the following:
Roanoke Valley-Alleghany
Regional Commission
File #15-110-326
Jennifer L. Pfister for a
term ending June 30,
2006.
Flood Plain Committee
File #15-237
Edgar V. Wheeler for a
term ending June30,
2004.
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER.
9
ROANOKE CITY COUNCIL
REGULAR SESSION
JUL Y 21, 2003
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order -- Roll Call. (Council Member Bestpitch was
absent.)
The Invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge o£ Allegiance to the Flag o£ the United States of America
was led by Vice-Mayor Harris.
Welcome. Vice-Mayor Harris.
NOTICE:
The meeting was televised live by RVTV Channel 3 to be replayed on
Wednesday, July 23, 2003, at 7:00 p.m., and Sunday, July 27, 2003, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
10
A. PRESENTATIONS AND ACKNOWLEDGEMENTS:
The Shining Star Award was presented to Melissa Williams.
File #80
Presentation by Emergency Medical Services recognizing 75 years of service
to the City of Roanoke. Ken Harper, Spokesperson.
File #70-80
B. PUBLIC HEARINGS:
Mayor Smith entered the meeting.
Opening of bids and public hearing for a lease extension agreement to
an existing lease of City-owned buildings located at 117 and 119
Norfolk Avenue, S. W.
Adopted Ordinance No. 36438-072103. (5-0)
File #32-166-373
Council Member Fitzpatrick entered the meeting.
Request of Boutros and Sheila Melki that a tract of land located at 926
Indiana Avenue, N. E., identified as Official Tax No. 3060505, be
rezoned from RM-1, Residential Multifamily, Low Density District, to
CN, Neighborhood Commercial District. Eric R. Spencer, Attorney.
Denied.
File #51
Request ofHASI Parmership to amend proffered conditions set forth in
Ordinance No. 30040-52190, repealed and amended by Ordinance No.
31443-051793, in connection with property located at 3342 Melrose
Avenue, N. W., identified as Official Tax No. 2660417. Edward A.
Natt, Attorney.
Adopted Ordinance No. 36439-072103. (6-0)
File #51
11
Proposal of the City of Roanoke to allow encroachment into the public
right-of-way of four modular newsracks, two of which are to be located
near the SunTrust Building, 510 Jefferson Street, S. E., and two to be
located at Market Square, S. E., near Center In The Square. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 36440-072103. (6-0)
File #28-227-277-425
Proposal of the City of Roanoke to lease a portion of the Summit Water
Tank and ground site to Nextel WIP Lease Corp., d/b/a Nextel Parmers,
for installation of antennas and related equipment thereon to provide for
radio and wireless telecommunications services. Darlene L. Burcham,
City Manager.
Adopted Ordinance No. 36441-072103. (6-0)
File #373-383-468-472
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. George Gunther, 3038 Melrose Avenue, N. W., expressed concern
with regard to the management of Melrose Towers.
File #66-178
Ray Lewis, former School Resource Officer at Patrick Henry High School,
advised that he would withdraw his grievance which was filed against the
Police Department if the City Manager will agree not to change the School
Resource Officer Program.
File #5-467
12
The following persons addressed Council with regard to Victory Stadium:
Brian Wishneff, 2913 Wycliffe Avenue, S. W.
Marty Gordon, 2720 Peppersfairy Road, Christiansburg, Virginia
Robert Andrews, 1212 Lakewood Drive, S. W.
Tom Link, 2201 Carolina Avenue, S. W.
John Graybill, 2443 Tillett Road, S. W.
Tom Bradley, 2042 Westover Avenue, S. W.
Elliot Wheeler, 1408 Maiden Lane, S. W.
Mark Hurley, 1018 Howlbert Avenue, S. W.
Barbara Myler, 912 Stewart Avenue, S. E.
Jim Fields, 17 Ridgecrest Road, Hardy, Virginia
Richard Lucas, 3019 Corbieshaw Road, S. W.
Robert Lynch, 2810 Floraland Drive, N. W.
Sherman Lea, 1638 Lona Drive, N. W.
The Reverend Johnny Stone, 1801 Lynn Street, N. W.
Michael Flanery, 2211 Wycliffe Avenue, S. W.
Angela Norman, 1731 Michael Street, N. W.
Chris Craft, 1501 East Gate Avenue, N. E.
Robert Gravely, 3360 Hershberger Road, N. W.
Evelyn D. Bethel, 35 Patton Avenue, N. E.
E. Duane Howard, 508 Walnut Avenue, S. W.
Don Divers, 6112 Buckland Mill Road, N. W.
Allison Blanton, 1701 Arlington Road, S. W.
Bill Tanger, 257 Dancing Tree Lane, Botetourt, Virginia
File #122
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED ON THURSDAY, JULY 31, 2003, AT 7:00 P.M., AT
THE ROANOKE CIVIC CENTER.
13
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci,roanoke.va.us
July 25, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Martha Weise
5017 Wedgewood Road
Lynchburg, Virginia 24503
Ms. Clane Sahling
129 Pinnacle Circle
Laurel Park, North Carolina 28739-8956
Dear Ladies:
I am enclosing copy of Resolution No. 36429-072103 memorializing your late mother,
Clare White. The Members of Roanoke City Council and the citizens of the City of
Roanoke send their deepest condolences.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda,O3\July 21, 2003 correspondence.wpd
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 215t day of July, 2003.
No. 36429-072103.
A RESOLUTION memorializing the late Clare Stone White, a native of Roanoke and a
retired editor and features writer for The Roanoke Times.
WHEREAS, the members of Council learned with sorrow of the passing of Ms. White on
Thursday, May 8, 2003;
WHEREAS, Ms. White grew up in Roanoke and knew just about everything there was to
know about the valley;
WHEREAS, Ms. White graduated from Jefferson High School in 1929, and earned a
bachelor's degree in philosophy and English literature from what is now Hollins University;
WHEREAS, after Ms. White graduated from college, she married James Lowery White,
a supervisor for Appalachian Power Company;
WHEREAS, as a young woman, Ms. White taught piano lessons, served as president of
the women's auxiliary of the Roanoke Symphony, played percussion with the symphony and
volunteered to do its public relations;
WHEREAS, in her public relations position, Ms. White worked with The Roanoke Times
writing and designing promotions for upcoming concerts, and in 1966 was offered a job as the
newspaper's women's editor--a position she held until her retirement in 1977;
WHEREAS, as women's editor for the paper, Ms. White wrote a column, "The View
From Here," and showed her love for knowledge and history through the articles she chose;
WHEREAS, Ms. White won a number of awards for her writing and editing, and was one
of only two Landmark Communications special writers, writing for two Norfolk papers and two
Greensboro papers as well as The Roanoke Times;
WHEREAS, the Roanoke Valley Historical Society commissioned Ms. White to write a
history of Roanoke titled, "Roanoke 1740-1982," which was published in time for the City's
1982 centennial;
WHEREAS, Ms. White volunteered her time at the History Museum organizing tours,
giving lectures, editing the newsletter and serving on the board, and became one of only two
permanent directors;
WHEREAS, Ms. White did so much work in the History Museum's library at Center in
the Square that it was named the Clare White Library;
WHEREAS, Ms. White reseamhed and wrote four books: St. John's Episcopal Church,
William Fleming, Patriot, a book about Green Springs, a Louisa County town, which was not
published, and the aforementioned history of Roanoke.
WHEREAS, Ms. White was an active member of the Shakespeare Club, an elite group of
women who would read plays and write about them; and
WHEREAS, Ms. White sang in the choir of St. John's Episcopal Church for many years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Clare Stone White, and extends to her family its sincerest condolences.
2. The City Clerk is directed to forward an attested copy of this resolution to Ms.
White's daughters, Martha Wiese of Lynchburg and Clare Sahling of Hendersonville, N.C.
ATTEST:
City Clerk.
H:~vlEASURESXr-clarewhitememorialization.doc
LANFORE) BROTHERS COMPANY
General Oontraotors
P.O. BOX 73:)0 ROANOKE, VA 24019~)330 540/992-2140 FAX: 540/992-2139
July 10, 2003
The Honorable Mayor and Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council
This is to request time on the City Council's agenda for Monday, July 21, 2003 to
officially reeoguize the City's involvement in a partnership with the Raleigh Court Civic
League, Roanoke City Schools, the Roanoke Valley Greenway Commission, Roanoke
Parks and Recreation Department, and several local businesses in connection with
construction of a section of the Murray Run Greenway behind Patrick Henry High
School.
Sincerely,
Alan G. Soltis,
Vice President
QUALITY SAFETY INNOVATION
PARTNERS IN EDUCATION
MURRAY RUN
GREENWAY
VIRGINIA ROAD AND TRANSPORTATION
BUILDERS ASSOCIATION (VRTBA)
A COMMUNITY PARTNERSHIP
Partners in Education Presentation to the Roanoke City
Council - July 21, 2003
The Honorable Mayor and Members of The Roanoke City Council, it is a great pleasure
to be here today on behalf of the local members of The Virginia Road and Transportation
Builders Association (VRTBA). I am Al Soltis with Lanford Brothers Co., and a past
President of VRTBA. We wanted to share our prospective of a great partnership that is
taking place in our valley today, and recognize the leadership of what we believe is one
of the great communities anywhere in which to live and work.
Almost two years ago, we formed a partnership with Roanoke City, Roanoke County,
Botetourt County, and Salem City Schools. Our partnership was designed to achieve
three goals with our local students.
1*t is to reinforce with the students the importance of maximizing the opportunity they
have to get a great education in our local school system; to show them that working hard
in English, Math and other classes will help them to succeed in life after high school.
2na is t.o make students aware of the opportunities that exist in our industry for those who
are going on to college, and for those who are going to enter the work force directly after
high school.
3rd is to make students aware of the importance of being good corporate citizens after
they graduate and become part of the working community; to know it is important to give
back to the community where they work and live.
I'm pleased to tell you that because of a tree team effort of many of our citizens, we are
achieving all three of our goals.
The Roanoke City school system has played a huge role in the establishment and
coordination of this partnership for the entire valley. Both the Patrick Henry and William
Fleming High Schools are committed to the success of our partnership.
This year we worked together to built a community project that meets our third goal of
showing the students the importance of being good corporate citizens. Last year, you
provided a $4,500.00 grant to the Greater Raleigh Court Civic League to complete a
segment of the Murray Run Greenway Trail near Patrick Henry High School. After
receiving an initial quote of $17,000.00 to build this section of the greenway, the Civic
League feared the project would not be completed.
When we heard about the need for this project, we saw it as a great opportunity to help
teach students the importance of the Roanoke Valley's greenway system, and to see
private corporations giving back to their community. VRTBA's local members agreed to
build this section of the greenway for the $4,500.00 in the grant, and further donated all
our services to the project, so that the entire $4500.00 grant could be used to enhance our
2
Partners in Education program. Working closely with Liz Belcher of the Roanoke Valley
Cn-eenway Commission and Steve Buschor and Gary Hegner of the Roanoke Parks and
Recreation Department, who's department will maintain the greenway, we actually
identified funds to provide additional plantings and wooden guardrall that greatly
enhanced the project.
The project being located adjacent to Patrick Hemy High School actually turned out to be
a wonderful classroom for the students. Not only did they learn about the greanway
system, they also had the opportunity to learn about the design and building of an actual
transportation system. Some of the students in the applied construction class even got to
participate in the actual construction process.
We as the local members of The Virginia Road and Transportation Builder Association
are very proud of being part of the Murray Run Crreenway project and our Partners in
Education Program. We hope it is a partnership that will continue for many years to
come. At our annual meeting two weeks ago, we made a presentation about this program
and showed two Roanoke Valley television segments about our partnership and the
greenway project. Following the presentation, the wife of one of our local company
leaders came up to me and said that "the partnership was really great; it made me proud
to say I was from Roanoke".
We all are very proud of our City and Valley. Partnerships like this exist not only because
of an association like ours but because we have school systems, a parks and recreation
department, a Greenways Commission, civic leagues, corporations, and government
leaders that work together to make their communities the very best.
On behalf of the Virginia Road and Transportation Builders Association, we would like
to present you with this special recognition for helping our partnership to succeed, and
for making this valley a truly great community in which to live and work.
Sincerely,
Alan G. Soltis
Past President of VRTBA
Virginia Road & Transportation Builders Association
PARTNERS IN EDUCATION
"BUILDING THE FUTURE
THROUGH THE YOUTH OF TODAY"
2002-2003
Adams Construction Company
Associated Asphalt
Branch Highways
Carter Machinery Company
WS. Connelly and Company
Hanson Pipe and Products
A.H. Harris & Sons
Hayes, Seay, Mattem and Mattern
James River Equipment
John Lambert Associates
Lanford Brothers Company
Charles Lunsford Sons
Protection Services
Roanoke Cement Company
Roekydale Quarries
San-Mar-Co
Scott Insurance
Botetourt Technology Education Center
Patrick Henry High School
Roanoke City Public Schools
Roanoke County Public Schools
Roanoke Valley Greenway Commission
Salem High School
William Fleming High School
Virginia Department of Transportation-
Salem District
RALPH K. SMITH
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,W., ROOM 452
ROANOKE, VIRGINIA 24011- ] 594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 21,2003
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
incerely,
p K. Smith
Mayor
RKS:sm
H:/Agenda 031Closed Session on Vacancies.Wpd
CITY OF R O tNOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 1,2003
File #109-110-162
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
The Honorable Clifford R. Weckstein, Judge
Twenty-Third Judicial Circuit of Virginia
Roanoke, Virginia
Dear Judge Weckstein:
Your communication transmitting a report of the Board of Equalization for the taxable year
July 1,2002 to June 30, 2003, inclusive, was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, July 21,2003.
On motion, duly seconded and unanimously adopted, the communication was received
and filed.
MFP:mh
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
The Honorable Robert P. Doherty, Jr., Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
N:\CKMHl~Agenda 03\July 21, 2003 correspondence.wpd
The Honorable Cliffo~ R. Weckstein
August1,2003
Page 2
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia
Rutledge W. Robertson, II, Chair, Board of Equalization, 5014 Bruceton Road,
S. W., Roanoke, Virginia 24018
Randolph E. Harrison, Jr., Vice-Chair, Board of Equalization, 2311 Westover
Avenue, S. W., Roanoke, Virginia 24015
Sharon L. Ramsey, Secretary, Board of Equalization, 538 Highland Avenue, S. W.,
Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPIqONE: (540) 853-2444
FAX: ($40) 853-1145
July 16, 2003
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Please find enclosed correspondence dated July 1,2003, from The Honorable Clifford R.
Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia. Attached to Judge Weckstein's
letter is a Report of the Board of Equalization for the taxable year July 1,2003 to June 30,
2004.
Please note Judge Weckstein's requests and recommendations from the Board of
Equalization. Judge Weckstein is most complimentary of the Office of Real Estate
Valuation and staff assistance. Please note the second paragraph on page 2 of Judge
Weckstein's letter suggesting that Council may want to consider an increase in the Board
of Equalization per diem figure. My initial request was to have management obtain a
comparison study of this request, but after a conversation with Will Claytor, who is the most
qualified to assess the duties of the Board, I am convinced that the compensation is in line
and would recommend that it remain at the same level. I have the greatest respect for the
wisdom of Judge Weckstein and appreciate his recommendations. I would ask that this
report be included on the Consent Agenda for the next meeting of Council, and thereafter
received and filed.
On behalf of the Members of Council, I want to thank the Circuit Court and the Board of
Equalization for their assistance in this process once again this year. Rutledge Robertson,
Randolph Harrison and Sharon Ramsey, have provided exemplary service to the citizens of
our great Ali-America City, for which we are very grateful.
Mayor
RKS:jsj
Enclosure
Vice-Mayor Harris and Members of Council
Board of Equalization
Page 2
pc:
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia, Roanoke City Courthouse, 315 Church Avenue, S. W., Post Office Box
211, Roanoke, Virginia 24002-0211
Rutledge W. Robertson, II, Chair, Board of Equalization, 5014 Bruceton Road,
S. W., Roanoke, Virginia 24018
Randolph E. Harrison, Jr., Vice Chair, Board of Equalization, 2311 Westover
Avenue, S. W., Roanoke, Virginia 24015
Sharon L. Ramsey, Secretary, Board of Equalization, 30 W. Franklin Road, S.W.,
Roanoke, Virginia 24011
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
RECEIVED
JUL 2003
MAYOR'S OFFICE
CLIFFORD R WECKSTEIN, JUDGE
COMMONWEALTH OF' VIRGINIA
IRCUIT COURT FOR. THE COUNTY OF ROANOKE
CIRCUIT COURT FOR. THE CITY OF ROANOKE
CIRCUIT COURT FOR TIIE CITY OF SALEM
July 1, 2003
The Honorable Ralph K. Smith, Mayor
Members of the City Council
City of Roanoke
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24oz1-1594
Annual Report of the Board of Equalization
My Dear Mayor Smith and Members of Council:
I am enclosing the original Report of the Board of Equalization for the taxable
year July 1, 2003 to June 30, 2004. The Board considered 98 appeals (62 residential
and 36 commercial and industrial), 36 more appeals than it heard last year.
As you will recall, on December 2, 2002 Council amended City Code § 32-39, to
appoint a permanent Board of Equalization, as authorized by Virginia Code § 58.1-3373.
Pursuant to the amended City Code provision, the judges of the Circuit Court appointed
Sharon L. Ramsey to a three-year term on the Board; Rutledge W. Robertson, II, to a
two-year term on the Board; and Randolph E. Harrison, II to a one-year term on the
Board. As the terms of these initial appointees expire, their successors will be appointed
for three-year terms.
The members of the Board unanimously requested and recommended that the
Board's necessary access to computer service continue, and that the Board continue to
have separate office space from that occupied by the Office of Real Estate Valuation. It is
of course helpful to the Board, and beneficial to citizens who bring their concerns before
the Board, for the Board to have use of an office that it is not required to share. The
City's administration has provided office space and furniture that, as I understand it,
continues to be available for the Board's exclusive use.
The members of the Board expressed their gratitude to and appreciation for Ms.
Pat Lamb, who once again served as the Board's clerical secretary. They unanimously
expressed gratitude to Will Claytor and the employees of the Office of Real Estate
Valuation for their cooperation in supplying property data and meeting with the Board
Page 2
Mayor Smith and City Council
July 1, 2003
about various properties, and for their accommodating and open attitudes. The Board
expressed its trust that similar assistance will be available in the future.
Under Virginia Code § 58.1-3373 and City Code § 32-39, the members of the
Board "shall receive such per diem compensation for the time actually engaged in the
duties of the board as may be fixed by city council." To the best of my knowledge, that
per diem figure, $1oo, has not been increased since approximately 1973. This year,
appeals heard by the Board increased by 58 % over the number considered for the July ~,
2002 - June 30, 2003 taxable year. The number of commercial and industrial appeals--
which the Board reports are more time-consuming, requiring more research--increased
from 24 to 36. Recognizing that Council must balance increased needs against decreased
revenue, Council might wish to consider whether the per diem figure set some two
decades ago represents fair compensation for the diligent efforts of members of the
Board of Equalization in performing their vital public function.
It has been a pleasure for me to be able to work with the members of the Board of
Equalization, who appear to have carried out their duties with commitment, dedication,
and industry. Please let me know if you have any questions or concerns as a result of this
report.
I send best regards.
~orlrRi Weclrstein
cc:
Ms. Darlene L. Burcham, City Manager
William M. Haclovorth, Esquire, City Attorney
Ms. Mary F. Parker, City Clerk
Mr. Rutledge W. Robertson, Jr., Chairman, Board of Equalization
Mr. Randolph E. Harrison, Jr., Vice-Chairman, Board of Equalization
Ms. Sharon L. Ramsey, Secretary, Board of Equalization
Judges Robert P. Doherty, Jr., Jonathan M. Apgar, James R. Swanson, Charles N.
Dorsey, William D. Broadhurst
June 30, 2003
Clifford R. Weckstein
Judge of the Circuit Court
City of Roanoke
Roanoke, Virginia 24011
Dear Judge Weckstein,
We wish to inform you that the Board of Equalization has completed its work
for the taxable year July 1, 2003 to June 30, 2004.
The Board received ninety-eight (98) appeals. All properties were inspected
with the following results:
98 Appeals were considered
62 Residential
32 Residential Affirmed Value
29 Residential Decreased Value
36 Conm~ercial and Industrial
18 Commercial and Industrial Affirmed Value
18 Commercial and Industrial Decreased Value
1 Appeal was withdrawn before inspection
Orders dated June 25, 2003 were mailed on June 27, 2003 informing each
property owner of our decision.
Our thanks to the Office of Real Estate Valuation for their cooperation in
supplying property data and their time to meet with us on various properties.
We trust that this assistance will be available for future Boards.
It is recommended that future Equalization Boards continue to have access
to the computer service in their work. Also, it is recommended that future
Equalization Boards continue to have seperate office space from the Office
of Real Estate Valuation.
The Honorable Clifford R. Weckstein
Page 2
June 30, 2003
Should you have any questions, please contact us.
Very truly yours,
Boar~ of Equalizationlf Real Estate
ssments for t~ty of Roanoke
dol h ~. Harrison, Jr~ V~ce-Chairman
RWR/pl
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21, 2003
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Subject: Request for Closed Meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene a closed meeting to discuss the
terms of a contract in negotiation, pursuant to §2.2-3711 (A)(30), Code of Virginia
(1950), as amended.
Sincerely,
City Manager
DLB:f
O;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., ROOm 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fnx: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
July 25, 2003
File #15-110-242
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
James T. Phipps, Secretary
Court Community Corrections Program
Regional Criminal Justice Board
516 East Main Street
Salem, Virginia 24153
Dear Mr. Phipps:
This is to advise you that Clifford R. Weckstein has qualified as a member of the Court
Community Corrections Program Regional Community Criminal Justice Board, for a term
ending June 30, 2005.
Sincerely,
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03\July 21, 2003 correspondence,wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Clifford R. Weckstein, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Court Community Corrections Program Regional
Community Criminal Justice Board, for a term ending June 30, 2005, according to the best
of my ability (So help me God).
Subscribed and sworn to before me this (~'~ _~
. day of 2003.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
N:\CKMHl~Agenda.03~June 16, 2003 Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.ronnoke.va, us
July 25, 2003
File #15-110-326
$TEPHANIE M. MOON
Deputy City Clcrk
SHEILA N. HARTMAN
Assistant City Clerk
Wayne G. Strickland, Secretary
Roanoke Valley-Alleghany Regional Commission
313 Luck Avenue, S. W.
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Darlene L. Burcham has qualified as a member of the Roanoke
Valley-AIleghany Regional Commission, for a term ending June 30, 2006.
Sincerely,
Mary F'. Pa~r er, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~,genda.03~July 21, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley-Aileghany Regional Commission,
for a term ending June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this/~' day of-.-~ ~
2003.
/
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~Agenda.03\July 7, 2003 Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #15-110-200
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Martha P. Franklin, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Franklin:
This is to advise you that Paula L. Prince has qualified as a member of the City Planning
Commission, for a term ending December 31,2004.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.O3\July 21, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Paula L. Prince, do solemnly swear (or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City Planning Commission, to fill the unexpired term of S. Wayne
Campbell, ending December 31, 2004, according to the best of my ability (So help me
God).
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
H:~genda.03~July 7, 2003 Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #15-110-230
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Judith M. St. Clair, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. St. Clair:
This is to advise you that William B. Hopkins, Jr., has qualified to fill the unexpired term of
Robert Humphreys, resigned, ending June 30, 2004; and George Kegley and Charles E.
Jordan have qualified for terms ending June 30, 2004, as members of the Roanoke Arts
Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03~July 21, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William B. Hopkins, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission, to fill the unexpired
term of Robert Humphreys, resigned, ending June 30, 2004, according to the best of my
ability (So help me God).
Subscribed and sworn to before me this E day of ~u (~ 2003.
ARTHUR B. CRUSH, III, CLERK
'7.
, DEPUTY CLERK
N:\CKMHl~Agenda,03\June 16, 2003 Oaths.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George Kegley do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission, for a term ending June 30, 2006,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this~dday o~c~ 2003.
ARTHUR B. CRUSH, III, CLERK
BY~ __
,DEPUTYCLERK
N:~CKMHl~Agenda.03'tJune 16, 2003 Oaths.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Charles E. Jordan, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission, for a term ending
June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _J_~ day of.~ 2003.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
N:\CKMHl~.genda.03\June 16, 2003 Oaths.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 2401I - 1536
Telephone: (540) 853-2541
Fax: (540) 8534145
July 21, 2003
Council Members:
William D. Bestpitch
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
C. Nelson Harris
Linda E Wyatt
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Brian J. Wishneff, representing Citizens for a Sensible
Stadium, to present issues of concern regarding Victory Stadium at the regular meeting
of City Council on Monday, July 21, 2003, at 2:00 p.m.
i~ncerely,
Mayor
Linda F. Wyatt
Council Member
RKS:LFW:sm
pc: Darlene L. Burcham, City Manager
H;~AGENDA 031COUNCIL FORM LETTER FOR AGENDA FFEMS.DOC
Starcityflyer @ aol.com
07/15/2003 08:46 PM
To: Stephanie_Moon @ ci.roanoke.va,us
cc: Wishneff @Wishneff.com
Subject: Request for Council
Dear Ms. Moon:
I know we are down to the wire on this.
Mr. Brian Wishneff (Citizens for a Sensible Stadium) would like to address Council this coming Monday
evening, July 21, 2003, 7pm session.
He has received the endorsement of Linda Wyatt, and Mayor Smith. He plans on discussing the merits, of
letting the voters decide on concerning issues of Victory Stadium.
Would you Please list him accordingly. I telephoned Mr. Wishneff late this afternoon and informed him of
the need to do this in writing. I hope this request would suffice should he not get my message in time.
Sincerely,
Duane Howard
Citizens for a Sensible Stadium
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Chronology of Studies and Cost Estimates
January 1996
Hoary International and Hammer, Siler, George completed a feasibility analysis for renovation of
Victory Stadium. Developed four renovation and one replacement options as follows:
Basic infrastructure remediation; 24,000 seats $6,524,977
(Retrofit existing restrooms and locker rooms, ADA Accessibility improvements, updated
lighting)
Complete renovation of existing stadium; 24,000 seats $8,763,174
(Renovation and addition of public restroom and concession spaces, new locker rooms,
press box and entry gates, ADA Accessibility improvements, updated Jighting)
Removal of West Grand Stands; 19,144 seats $12,259,363
(Replacement of west stands with new 5,000 seat stands, renovation and addition of
public restroom and concession spaces, new locker rooms, press box and entry gates,
ADA Accessibility improvements, updated lighting)
Removal of lower portions of each grand stands; 15,296 seats $14,625,000
(Elevated concourse, raised playing fiefd, covered stage area, new press box, locker
rooms, entry gates, public restroom and concession spaces, and renovated grand
stands)
5. Construct New Stadium; 15,000 seats $21,679,134
June 1999
One additional replacement scenario was developed by HOK Sports. Highlights included a
lowered playing field surrounded by a raised berm for flood protection. New stadium would be in
existing parking lot with 3,000 permanent seats inside berm and 3,000 expansion seats on top
of the berm, and removal of the current Parks and Rec building. Apparently, no cost estimate
was provided.
September 1999
Variations on the HOK returned the berm stadium to the existing Stadium site.
April 2000
Rosser International completed an analysis on stadium and recommended that Victory Stadium
be demolished and a dual use facility be build on property North of Orange Avenue. Total
project cost $15,125,733 and includes covered amphitheater staging facilities, land acquisition,
parking, bridge over Orange Avenue and demolition of existing stadium. Presentation with
recommendations made to City Council on June 19.
August 2000
Rosser International completed an analysis of options at the current Victory Stadium site as
follows:
Drawing provided based on Option 4 of the Heery Study for renovation of the Stadium.
Current costs estimated at $17,793,549.
la. Renovation of existing stadium, adding end stage for concerts
$15,969,855
July 20, 2003
Stadium/Amphitheater:
an Evaluation Process
Presented by
Barry L. Marsh, Architect and CertNed Value Specialist
The City of Roanoke and the Roanoke Valley has a great logo and tag - Star City of the South. Now, it's time to
determine if the star is a brilliant burst of light or just a dull glow.
Place of Destination
For a place of destination, the Roanoke Valley is strategically located along Interstate 81. The nearest cities along or
near Interstate 81 with similar population to the 'Valley" are Washington/Baltimore area - 4.5 hours to the northeast,
and Knoxville - 4 hours to the southwest. In North Carolina the cities of Greensboro, Winston-Salem and High Point-
known as the "]'dad', are an easy 2-hour drive to Roanoke.
To observe market area population, income and adult education, please connect with www. diqital atlas of the United
States. This data will reinforce that Roanoke is a "offering" market for entertainment. And, this information implies that
offering of entertainment must be at a high level to compete. To compete, Roanoke must make the right decision but
the task can be done right. And decision-makere must make decisions founded on function and expectations instead
of avaitability and emotions.
Entertainment Markets and Population Centers
In addition to the areas connected by Interstate 81, Roanoke has the potential of attracting the North Carolina market-
Raleigh/Durham Research Triangle area - 3.5 houm to the southeast, and Greensbero/Winston Salem/High Point
Triad -- two hours to the south. Another market area is West Virginia - Bluefield, Beckley, Charleston and Lewisburg.
For concert entertainment, Roanokers will travel to Massasses, Columbia, Norfolk, Raleigh, Greensboro and Charlotte,
and the read leads both ways. For example, the Nissan Pavilion is an amphitheater located in Massases, Virginia.
The amphitheater's capacity is 25,000 plus guests. There are 10,000 reserved seats located under a shelter and
15,000 spaces available on the lawn. The pavilion has two 30 feet by 40 feel video screens. Ample parking is provided
via open fields.
In Raleigh, North Carolina is the Walnut Creek - AIItel Pavilion. This totally open-air pavilion seats 20,000 people.
Theree are 7,000 reserved seats and 13,000 spaces available on the lawn. The Greensboro, North Carolina Coliseem
hosts interior events. The facility has 5,200 parking stalls and will accommodate 23,000 plus "concert goers.'
Based on population within a 4 hour driving radius and the proven history that 'concert goers' will travel, there is a
reliable and proven market for amphitheater or pavilion venue entertainment. If corredJy implemented!
Decision-Making Process
To locate, program, plan and administrate an entertainment venue, decision-makers must agree on one key factor -
venue's major or ultimate project function. In this case, a function is the intent or purpose for which the entertainment
venue exists. And, there can be only one reason or function that supports the venue or activity. An example, the
function of the amphitheater is to 'support entertainment' and the activity is a "concert." Key features that affect the
ability to 'support entertainment" will include location, facility design, quality and type of performance, marketing and
revenue.
If decision-makers try to impose mulfi-key functions, the projecl objectives are compromised in location, design
performance, revenue, and experience and positive memories. For effective planning, decision-makers must reach
consensus on the project or venue's ultimate function. Without this consensus, the project has no reason to exist.
Project decision-makieg is no longer subjective. Now, decision validity is based on alignreent with agreed ultimata
project or venue function. When project decision does not align with the ultimate function, the decision will negatively
impact project components. To be better than the best, a focused total value solu§on is imperative.
Entertainment success is related to a holistic approach to event planning and project components. And, no one
component is greater than others. All event components must be complimentary, and if one component within the total
event is marginal, the total venture will suffer. In order to construct and operate a successful entertainment venue,
decision-makem must understand, analyze and develop consensus on event components. If component concessions
are collaboratively made, thec decision-makers must evaluate the impact on the total operations - location, design
performance, performer, event quality, experience, and net revenue. Net revenue relates to entertainment venue and
its surrounding community. Unfortunately, project or component concessions will impact community and private
investment greater that event revenue.
In general, cities have few opportunities to correct their mistakes - especially expensive and high profile projects. For
risk management, please tind below an initial entertainment component listing. These components formulate and
establish the success for the venue - location, design performance with suppeR, performer, and marketing and
revenue. As staled, these components are complimentary. If the basic venue components are evaluated, justified and
correctly implemented, the project is a success. But if one component fails, the venture is jeopardized, and community
or venue impact must be re-evaluated. The following components are an initial guide to evaluate present or future
venue directions:
Venue Components
Macro Location Roads network and air travel
Area traffic
Lodging, food and shopping
Adjacencies - inbound noise and light pollution
Micro - Site Control points for entry and egress
Parking to include tailgating space
Patron's conform - security, lighting and toilet facilities
Adjacencies -- outbound noise and light pollution
Pavilion Design - create a positive first impression
Design - event to promote goodwill and willingness to return
Design -- covered seating and open-air
Design - seating types and location, and various price points - reserve seats to general,
and corporate sec'don
Design - to attract quality and current performances; size venue to entertainment level;
major shows command 20,000 patrons
Design layout and seating arrangement - close proximity to performer and view lines
Design -- Quality sound and theatrical lighting
Design - User friend stage and rigging
Design - safety and lighting: pre-event, event and exiting
Design - accommodate corporate and community sponsors
Design - Oversize video screens
Design - be better than the best; better does not equate to expensive design solutions,
better connects to creativity and quality
Pavilion Support Permanent building for concessions and event sales
Permanent toilet areas
Gathering areas for corporate/community sponsors
Large paved areas for general gathering
Landscaping and signage theme
Pre-event, event and post event maintenance
Marketing Pre-active marketing is essential. The day of "build it and they will come" is over.
Identify through positive impressions and a strong logo
Price points - people will pay for quality environment, performers and memories
Pen~ormancesUser friendly design
A~active accommodations
Support sound, light and video systems that enhance the performer and show
Offers positive and lasting impressions; willingness to return
Above average compensation for quality shows
Patrons Positive experience - design, support and entertainment
Promote an experience with positive lasting memories
Return to Roanoke Valley for entertainment, lodging and shopping
Consider relocation to the Roanoke Valley- residence and/or business
Notice that revenue is not a prime component. Revenue is the result of component evaluation and follows project
decision-making. Revenue is the reward of value dedsion-makiog.
This examination process is effective. The value approach to design is answering the tough questions. But most
importantly, the process requests derision-makers to fully undemtand the project impact. This process transfers
project decision-making Eom the consultant to the Owner. This process places Owners in control of the venue
program and in command on program spending and revenues, This process helps protect the community and
community investors. But most importantty, project decision-making is no longer subjective.
Based on repo~, there are two venue sites -designated area along Interstate 581 and Victory Stadium. Since these
areas are currently under investigation, use the following steps to evaluate and test previous decision-making.
1. Establish consensus on the 'Ultimate Funclion'
2. Brainstorm Venue Components. A non-judgement opportunity to generate a list, and openly discuss each
component. Establish consensus on component's means to the venue. Remember this task is non-judgmental.
3. Establish the study areas such as Victory Stadium and desired location along Interstate 581.
4. Compare each selected study area to approved venue component list. Establish component impact on study area
and weight impact. Observe findings for each study area
5. Compare the two study areas
6. Select two potential competitors and conduct the same investigation
7. Compare finding to 1-581 site and Victory Stadium
8. Evaluate your ability to be better than the best; competitive edge
9. Evaluate potential entertainment revenue to capital request, maintenance, marketing and other ove~ead
expenses
On completion of the task, reverse the process.
1. Use the above guide to locate the ultimate site
2. Compare the new site to your competition
3, Establish level and quality of potential entertainment and potential revenue
4. Develop a project planning budget to request capital funding
5. Establish overhead and maintenance budgets
6. Assure a positive revenue stream
7. Compare all studies
8. Compare results of study and competition
9. Create a marketing and venue competitive edge.
Take the challenge and regain control of this venue decision. Roanoke and the Valley have in place the correct
intrastructure to meet venue entertainment demands. Let's shift this infrastructure from an overhead environment to
the positive side of the balance sheet. Let the City, Valley, merchants, and private investors win.
Take control and stop relying on others to make Roanoke work. Let the star shine bright not just continue to glow.
Thank you for your time.
by,
Roanoke, Virginia 24015
540.342.0501
WHAT DO THE BEST KNOWN, MOST PRESTIGIOUS FOOTBALL
STADIUMS IN THE UNITED STATES HAVE IN COMMON?
1. Rose Bowl 1922
2. South-Bend-Notre Dame 1930
3. Scott Stadium-UVA 1931
4. Orange Bowl 1935
5. Univ. of Michigan 1927
6. Ohio State 1922
7. Oklahoma 1923
8. Univ. of Tennessee 1921
9. Univ. of Alabama 1929
10. Univ. of Nebraska 1923
11. Univ. of Florida 1929
12. UCLA 1923
13. USC 1923
14. Stanford 1921
15. Univ. of Colorado 1924
16. umv. of Arizona 1928
17. Auburn 1939
18. Univ. of Georgia 1929
19. Georgia Tech 1913
20. LSU 1924
21. UNC 1927
22. Duke 1928
23. Clemson 1942
24. Univ. of Texas 1924
25. Cotton Bowl 1932
26. Texas A&M 1927
27 Univ. of Washington 1920
28. Univ. of Wisconsin 1917
29. Univ. of South Carolina 1934
30. Oklahoma State 1920
31. Purdue 1924
32. Univ. of Iowa 1929
33. umv. of Mississippi 1941
34. Univ. of Kansas 1921
35. Univ. of Missouri 1926
z~tt~cl/JI~[ j
Roat~oka
'VYctory Stadium RenovationlR~placernent Study
Rosser international
This budget includes costs anticipated thrOugh August, 2001
Budgets Include allocations for items which may not be required fn specific breakdowns
IBUDGET ANALYsiS: $CHF_.~E t.1 MINIMUM REWORK. OF EX/STING
15 Feb2001
Stadium Only (amphJtheatre functions by portable/temporary
?tern Description
: 1 Site Cieadng
' Demolition
; 2 ·Rough Grading
~ 3 Fine Grading
4 UtilYties Ext/Re/ocation
i. $ imported Fill ~ 5 M/la Haul
Reta'lning Walls
~ B Field Development
~ 7 400 M track
B Landscaping
9 Access Roads
10 Marshalling Area
11 Plaza
Elevated Concourse
Access Stairs
~ Coating ever unused Seating
Renova'~e S. torage areas
12 Surrounding Wail
Truck Encloeure (20' high)
SecuH~ Fence (10' high)
13 Seating Structure
i GeneraJ Concrete Repair
; Repoinf:/Repair Masonry
.r~ 4¢r ADA, Signage, etc
I~ ~ Disabled Seating areas
L~.' ~11~ OisabJed Access ramp~
· 4¢414 Seats-Replace W/Alum.
~ Chair Seats 1 $ Roof over Seating
16 Stage Building
17 Spectator Support (C & T)
18 Performer Areas
19 Offices
Press Box
Elevetsr W/Enclosure
affangement)
no. Unt~ Upit $ perun~
'140000 SF
0 CY
13 acres
4 utiMles
O CY
0 SF
1 Field
. OSF
50000 SF
65000 SF
0 SF
15000SF
25000SF
12 Ea
90000 SF
20000 SF
$ 8,000
$5
- $ 5,000
$ 75,000
528
250,000
512
53
$3
$4
$2
525
20,000
0 LF $ 30
1000 LF $18 ·
140000 SF $ 4
440q0 SF $ 3
39000 SF $ 2
7000 8F $ 25
4000 SF $ 25
8000 Benches W $ 45 ~
2000Bea~ .~ $80 ~
0 SF $ 40
o SF . $ 70
7000 SF $ ~20
8000 8F $ ~20
1000 8F $100
3800 SF $120
2EACH $ 90,000
cast
$ 48,000
$140,000'
$-0
$ 65,000
$ 300,000
$-0
$-0
$ 250, gO0
$-0
$150,000
$195,000
$-0
$ 30,000
$ 625,000
240,000
270,000 qj¢-
$ BO, O00
$-0
~-0
16,000
$ 550,000
$132,000
$ ~,ooo
$17~,000
$ ~oo,ooo ~
$ 380,000
$160,000
$-0
$-0
$ 840,000
~720,000
10o,000
432,0o0
180,000
20 Box O~ca/'t'ickets/Storage
21 System Requirements
Scoreboard
PA System
Lighting/Site
Concession Equip
Video replay system
22 SUBTOTAL
' 2
' 3 Program & Design Contingency
~24 SUBTOTAL- Construction Cost
25 Soft Costs
Surveys, soils, testing
Prqfesstona Fees
Reimbursables & ODC
tn Progress Contingency
FFE Allocation
.26 TOTAL, Project Cost-Stadium
Parking
27 New Parking Spaces
Storm Drainage
28 Program & Design Contingency
29 SUBTOTAL-Construction Cost
28 Soft Costs
29 Total, Project Cost- Parking
30 Overall Total, Stadium & ParMng
500 'SF
I allow
1 allow
I allow
1 allow
1.0%
7.0%
1.5%
4.0%
4,0%
700 spaces
6 acres
$135 '
$ 40,000
150,000
200,000
100,000
150,000
10%
17.5%
$ g00
8,000
10%
17.5%
$ 67,500 '
$ 40,000
1 50,000
200,000
1 00,000
$-0
6,803,500
680,350
$ 7,483,850 -~
$1,309,674
$ 8,793,524 :.
$ 630,000
$ 48,000
$ 83,000
$ 741,000
$129,675
$ 870,675
$ 9,664,199
To Relocate The Fountain Add $85,000
Attachme 4
Brian Wishneff
From: Michael Pulice [MPulice@dhr. state.va.usJ
Sent: Tuesday, June 17, 2003 9:20 AM
To: 'Andy Blanton'; Michael Pulice; David Foster; Anne Beckett; Whitney Feldman; bob fetzer; matt
prescott; Chris Chittum; Mark Clark;, Janet Scheid; Elaine Powers; Joel Richert; Nancy Biassing;
Rob Logan; CHartie Blankenship; LINDA HARRISON; Norrna Jean Peters; Kent Chrisman; Leslie
Giles; Mary Beth Layman; Dave Robbins; Al McLean; Brenda McDaniel; George KegJey; Milch
Bowman; Steve Pames
Subject: Victory Stadium
Dear Al/,
Lanaman<s Negister and the National
~ Register of Historic Places. in fact, the overwhelming fee ing I get from informal discussions is that we strongly ~.J
t'--believe that it is eligible. J personally have little doubt that it is. Therefore, we are not only willing to process a
register application, but I even offered to prepare the application, in a conv~sation with Alison weeks ago.
However, as AJison acknowledged, we cannot legally proceed with the process without the Ciys psrrnission and
· a signature. If anyone can convince cibj council to vote in favor of seeking designation, we will proceed
immediately.
Mike Pulice
Architectural Historian
Roanoke Regional Preservation Office
V~rginia Department of Historic Resources
1030 Penmar Ave SE
Roanoke VA 24013
540-857-7586
fax: 540-857-7588
----Original Message-----
From:Andy Blanton [maiJto:andrew. blan~n@prcdigy.net]
Sent:: Tuesday, June 17, 2003 12.'~.7 AM
To: Mike Pulice; David FoYer; Anne 8eckett; WhEney FeJdman; bob fe~zer; ma~: proscan; Chris ChJtbJm;
Mark Clark; Janet Scheid; Elaine Powers; Joel PJcher~; Nancy Biassing; Rob Logan; CHarlle BJankenship;
.LINDA HARRISON; Norma Jean Pet:ers; Kent Chrtsman; Leslie Giles; Mary Beth Layman; Dave Robbins; AJ
Md.san; Brenda Mc. Daniel; George Kegley; Mib:h BoWman; Steve Parnes
Subject: reiJwaJl( and picnic? ~
Thanks to everyone again for your input on the naming of the rsilwalk. The votes are in and while they
were close, the majority did vote for the N&W Railwalk. (N&W- 7, Roanoke Railwalk - 5, O. Winston Link-
3). I will fax the attached lette~ to the Planning Commission. i'm not sure what kind of impact ~f will have,
but at least we have responded to their inv~tJon to comment. If anyone feels strongly in support of one cf
the'other choices, feel free to attend the Planning Commission meeting as an individual and express your
support - the meeting is on Thursday 6/19 at 1:30.
As for the picnic??? If it is still ac~vely raining (we're learning to go on with life when it's just
misting/drizzling J), we will simply have a board meeting in the RRPO conference room at 5:30.
will be out of town until then, so just use your best judgementl
Thanks,
Alison
6/23/03
Project Costs Victory Stadium
$10,000,000 (Rosser Estimate 2/01, +12,000 seats, -coating)
State Historic Tax Credits
$10,000,000 (project cost)
(1,700,000) (cash from sale)
$8,300,000 (true City cost)
State & Federal Historic Tax Credit
$10,000,000 (project cost)
(3,500,000) (cash from sale)
$6,500,000 (true City cost)
Assume 100% borrowed funds Assume 100% borrowed funds
$8,300,000 (4.75% ~ 20 years) $6,500,000 (4.75% ~ 20 years)
$645,000 (annual City debt) $505,000 (annual City debt)
htlp://www.freep, com/sports/]ion~arch21_20020821 .hlm
f eep
mix with 'old-timey' model
August 21, 2002
BY JOHN GALLAGHER
FREE PRESS BUSINESS WRITER
Every now and then a shift in amhitectural thinking redefines
how buildings look for years to come.
The most recent shift in sports architecture took place in 1992,
when Odole Park at Camden Yards opened in Baltimore,
designed by HOK Sport amhitects for the Odoles baseball
team.
Gone were concrete bowls built in the cornfields, surrounded
by acres of asphalt. The new look for stadiums blended
nostalgia for the past with modern amenities in a downtown
setting.
The new Ford Field that opens this week takes the updated
"old-timey" model established by Camden Yards and does it
one better. In fact, Ford Field may do for domed football
stadiums what Camden Yards did for baseball parks.
The most notable achievement is the way Ford Field knits
itself into the fabric of downtown. Even more so than Camden
Yards, Ford Field blurs the line between the stadium itself and
nearby streetscape.
It does this chiefly by incorporating the Hudson's warehouse, a
complex of old brick buildings, into the south edge of the new
building. There is no dramatic break or boundary; the
east-west Adams Street continues as a concourse dght
through the stadium.
"1 think overall it's a pretty powerful building," said Steve Vogel,
dean of architecture at the University of Detroit Memy. 'q'he
whole concept of renovating the Hudson's warehouse is great.
The stadium could have been overwhelming in its scale. But
the warehouse introduces the building into the city a little
easier."
BROWSE THE LIONS
PHOTO GALLERIES
Ford Field also updates the Camden Yards model with distinct
local touches and several modernist motifs.
1 of 3
7/19/2003 10:09 PM
Brian Wishneff
From:
Sent:
To:
Subject:
E. Wayne Harris [ewharris@infionline.net]
Tuesday, May 27, 2003 2:13 PM
Brian Wishneff
Re: Question
e ehad no immediate plans to relocate the Transportation operation. Thi~
cision was driven by the new stadium.
E. Wayne Harris
At 09:30'AM 5/27/03 -0400, you wrote:
>Wayne & Cindy:
>I need a yes or no answer to the following quest/on.
>But for the City's proposed new stadium/amphitheater would the school system
>have built a new bus barn?
> Thanks ,'
>Brian
Sincerely,
Dr. E. Wayne Harris(PLEASE NOTE MY E-MA/L
i~DDP~ESS HAS CHANGED-ewharris@infionline.net)
Superintendent
Roanoke City Schools
W3aere the wealth in every child is discovered
Attachment 2
Project Costs Proposed Stadium-Amphitheater
$21,600,000 (includes facility, salt dome, bus garage)
Assume 100% borrowed funds
$21,600,000 (4.75% ~ 20 years)
$1,675,000 (annual City debt in general fund budget)
Attachment
New Stadium Operating Budget Comparisons
· Attachme=t #1
REVENUE8
Stadium Rentals
Foqd & Beverage
Surcharge
/'-leveE3/Commissions
Utilities
EXPENSES
Salaries
Professional Services
Utfl~ties
Supplies
Food and Beverage
~eld Maintenance
Facility Maintenance
Management Services
Net Jnccme
Assumptions:
5 annual concerts with average affendance of 7,800
Concession per caps of $4;00 for conce~
· Stadium has exclusive fights to food and beverage
Beer sales aIIowed for concerts
$71,250.00
$230,000.00
$62,500.00
· $26,000.00
$8,000.00
$96,525.00
$20,000.00
$38,000.00
$3,000.00
$115,000.00
$45,000.00
$38,000,00
$36,000.00
$399,750.00
$8,225.00
$8,225.00
Annual Economic Comparison of Victory Stadium to
Proposed Stadium-Amphitheater
Victor~ Stadium
$200,000 (current annual loss, football, other events)
645,000 (annual debt service only state historic credits)
$845,000 (annual cost to City General Fund Budget)
Proposed Stadium-Amphitheater
$ 200,000 (annual loss, football other events)
(8,225) (net operating profit from amphitheater)
1,675,000 (annual debt service)
$1,866,775 (annual cost to City General Fund Budget)
$1,866,775 (annual City cost proposed stadium-amph.)
(845~000) (annual City cost Victory Stadium)
$1,021,775 (annual additional City cost stadium-amph.)
x 20 yrs.
$20,435,500 (extra City cost not including money cost
over 20 year bonds from stadium-amph.)
Decision to add amphitheater to a football stadium cost
the City budget an extra $1 million annually. It does not
reduce it. There are no economic reasons to add an
amphitheater to a football stadium.
Brian Wishneff
From:
Sent:
To;
Subject:
Greg_Reed@ci.roanoke.va.us
Monday, May 19, 200.3 6:04 PM
Brian Wishneff
Re: questbn
Attachment 6
Brian - If the flood reduction project were in place, only the 85 flood
would have flooded the field at Victory Stadium.
Greg Reed, P.E.
City of Roanoke - Utilities Engineer
2012 S. Jefferson St.
Roanoke, VA 24014
' Voice: 540-853-5468 Fax: 540-853-1017
~reg_reed@ci.roanoke.va.us
"Brian
· Wishneff,
<brian~wishnef
f.coB>
O~/Zg/20q3
05:52 PM
To: <greg_reed~ci.roanoke.va.us>
cc:
Subject: question
Since the stadium was built in 1942 thera have been 5 floods that caused
floodln~ on the field at victory Stadium, 1972, 1978, 1985, 1992, and 2003.
Would the field have been flooded during any of those rains had the new
Roanoke River floodreduction work been completed including the 8 foot high
wall?
Brian Wishnef f
Brian Wishneff
From:
Sent:
To:
Subject:
Bill Tanger [tanger@mediavisionva.com]
Wednesday, July 16, 2003 5:10 PM
Brian Wishneff
Fw: Roanoke River Flood Reduction Project Funding
..... 0riginal Message
From: <Phil_Schirmer@ci.roanoke.va.us>
TO: <tanger~mediavisionva.com>
Cc: <Bob_Bengtson@ci.roanoke.va.us>; <Greg Reed@ci.roanoke.va.us>;
<George_C_Snead@ci.roanoke.va.us> --
Sent: Wednesday, July 16, 2003 4:46 PM
Subject: Roanoke River Flood Reduction Project Funding
Bill:
This will respond to your telephone inquiry of Greg Reed regarding funding
for the Raonoke River Flood Reduction Project.
The Coz-ps of Engineers staff in Wilmington advise me the President,s FY04
~_~roposes $2,000,000 in funding for the project. The COE staff indi~
this funding level will be adequate to award a construction contract for ~
~.project in the 3rd quarter of FY 04 (March to June '04) I expect the
> p~se of the project to be completed in 2-3 years.
Phil Schirmer
City Engineer
City of Roanoke, Virginia
(540) 853-2731
(540) 853-1364 Fax
Phil_Schirmer@ci. roanoke, va. us
Attachment 7
Conditions worsened at the County's athletic complex, and in 1986 a group of
' City resiaents filed suit against the County to enjoin the nuisance. City Council
suppoded the residents by paying for their attorney at that time. The fortunate
result was that the County did net contest the matter and agreed lo the entry of a
consent order which has been noted here today. I would differ in the
interpretation of some points in that and would call your attention lo paragraph
two of that order which you have before you noting that'it requires Hidden Valley
Athletic and Recreational Facility, which I would interpret more broadly than Mr.
Natt does to remain unlighted forever. We are well aware that those who argue
that the consent does not prohibit the lighting of the field at the upper level. And
Mr. Natt has argued that. I am not an attorney, and so I cannot argue the point
from a legal sense, but letme argue it from common sense. The nuisance that
was declared by the lighting on the lower field is farther away from the residence
than the upper field. Whythen would we permit what Was declared a nuisance at '
the lower field to more for ail intents and purposes closer to the residents and
streets of thoee behind ma. Finally, I would argue that the variance should not
be issued by compliance with the letter of the law. An applicant may shew a ·
variance by proving that wlthOLrt the variance there is "a clearly demonstrable
unnecessary hardship approaching confiscation". The School. Board, however, is
not suffedng any hardship approaching confiscation. The School Board enjoys
the full use of its propertyas it has since 1971. And while it may be an
inconvenience not to have high lights, inconveniences do not approach
confiscatJor~ and justify the granting of a .variance, I would like to conclude my
remarks by simply reminding the Board that during the discussion in the County
by their elected leadership about a potential site for a stadium for Hidden Valley
High Schobl there were numerous comments made that !hey would not put that
stadium in a County neighborhood. Why then would we ~llow the County to do in
the City what its leaders said they would never allow to have happen in the
County. And to Mr. Chaim'~n, and ladfe~ and gentlemen of the Board, I thank
you for your attention, I thank you for allowing me the opportunity to speak and
that conc,{udee my remarks and I would urge you to vote against the Petition
before you.
Chairman Motley:. The next is Bill carder, Please state your name and address into
the records, Mr. Carder.
bill Carder: My name is Bill Carder, I reside at 2141 Westover Avenue in the
City of Roanoke. Thank you Mr. Chairman and thank you to the Board for
allowing me to speak today, Mr. Natt said, excuse me, let me preface thiS, I've
sat before, you for a few meetings and sat and listened and learned. Prolocol has
said in the past that City Oounc~ wouldn't come forward and testify. Welt, the
hock with protocol. This is such a sense of urgency that I feel that I am going to
speak to you .today about a few different issues that I see, my perspective on
this, This is political, there is a political aspect. If you look back in the derivation
of the word political, it says police and police r~eans to protect. We, on City
Council, have a responsibility to protect our citizens and protect our
neighborhoode. Se yes, it is political. It is also a land-use issue, and I agree with
that. However, this is not merely about approving lights. They've shown how the
light to be protected this way and the light to be protected that way. What if you
are sitting in that neighborhood that is right behind the football stadium where th.e...
balls are going to be coming in to your backyard, what have they done to shield/
22
the sound? What have they done to absorb the loudspeaker systems, and the
bands? Nothing; I contend also that there is a change in use. For twenty-eight
years, there has been a relationship, sometimes rocky, but it's bean there. This '
has been a middle school and a'neighborhood. That was its use. When we
approved variances for parks to extend lights, we know that that use iea park.
What in effect, by approving the heighthing of these lights, basically you are
changing the use of this properly, ft will no longer be a middle school and its
uses. it's going to be a high school football stadium. That is changing the use of
this property. I am not even going to get into talking about regional cooperation,
because.that is political. This is definitely not taking a step forward as far as I am
concerned, I mean, we are making a lot of advances, but I wish l didn't have f:o
stand before you today. Hardship---they talked and said there's not going to be
substantial hardship or damage to the neighborhood by this. Well there is such a
word that is called encroachment tf you take a look at those properties that are~
right along on that corrid;~r, and say what's going to happen, Mr. Hale, you are fn
real estate, what is going to happen to the value of those propertie~ with this kind
of activity, this kind of noise, this kind of disruption to our citizens lives.
What's going to happen? Those property values are going to drop. Then it's
going to happen across the street. They those become vacant propedies and it
will continue and continue and continue like a cancer into one of our
neighborhoods. So I believe the damage is great. The damage is going to be ~./
great to our neighborhood. Hardship, is this hardship on who is it, the County or--
the middle school, There is a lot of land in {he County. And we have precious
little land in ouJ' City. Oufnelghborhoods are valuable to us. We need to protect "~
our neighborhoods, We can't go out, and of course, annex land ar~ymore. We
have to do the best with what we have. The count7 can build this fadlity
someplace else. But don't build it in our City..Thank you. '
Chain:man Motle~ The next is Dick Sink.
Dick Sink:, Can we change over, she has to go to the dentist at 3:00 p,m.
Chairman Motley: Is that Sarah Sink? We will allow it.
Sarah Sink:
Chairman Motldy:
record.
Sarah
He might address this, I think
Excuse me, I need you to state your name and address for the
Sink: I'm sorry. My name is Sarah Sink. I reside at 1552 Coral Ridge
Road, S. W. My proper17 was the one affected the most by the lights that were
put there previously. 1 have lived there for twenty-eight years, My husband and I
are both retired physical education teachers and coaches, So some of*he things
that Mr. Nat[ said, I took exception to because I taught at Cave Spring High
School for forty-one years. Three hundred high school boys can make. a lot of
noise. We grew up near Highland Park and played sports at Jefferson High
School. Mr. Natt said something about lights being put in a park. Highland Park
was just a place that we went to play and made up our own games. It was not
the same as a football stadium. Nothing near the same. Until athletic fields were
developed next. to our yard, we never realized hew the noise and lights could
cernpletely disrupt our life. If I went into detail, I would be talk!ng an hour about
23
! Roanokers seemskep~-
about the ~amphitheat~r:eom-
~ . ~..-. ~ -plexoff0range'Ave~ue ~ , ~ :
: c(~mmumt~es ~ · ! hayenV found~ m~aYbody m..: Roan0~
~ ~tha~.;mutl~me . at any level who ~ ~hat thev"re doin~
facilities don t work: He ~m(~he sta~tium] .~s agood ~dea~ he said,
amphitheater designwould~sul~ia~awn, o~,fie~n Adams ~Wt~ r~aah$~ at 98~324..or
COMMITTEES-INDUSTRIES: .Mr. Carder offered the following resolution
reappointing Stark H. Jones as a Director of the Industrial Development Authority
for a term ending October 20, 2006:
Attachment 8
(#36107-101502) A RESOLUTION reappointing a Director of the Industrial
Development Authority of the City of Roanoke, to fill a four year term on the Board
of Directors.
(For full text of Resolution, see Resolution Book No. 66, page 476.)
Mr. Carder moved the adoption of Resolution No. 36107.101502. The motion
was seconded by Mr. Dowe and adopted by the following vote: ..
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Wyatt,
and Mayor Smith ..L~ ......................... 6.
l
NAYS: None ......................................... 0
(Vice-Mayor Harris was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: ·
'INQUIRIES AND/OR COMMENTS BY THE. MAYOR AND MEMBERS OF
COUNCIL: ·
CITY COUNCIL: Council Members Bestpitch and Wyatt expressed
appreciation for the opportunity to participate in the Leadership Trip to Charleston,
South Carolina[which was held October 6 - 8, 2002.'
Council Member Bestpitch advised that a city such as Roanoke can learn from
a city like Charleston the importance of'preservation. However, he stated that the
City of Roanoke has much that is worthy of preservation, not only interms of. its
built environment, but the surrounding natural resources. He called attention to the
importance of the public realm in paying particular affentJon to those parts of the
community where people tend to congregate for business and social, purposes and
the importance of quality- or doing things well; and the City's Comprehensive Plan
indicates that the City of Roanoke recognizes the importance of preservation, the
importance of the public realm and the importance of quality. He stated that the
question now is whether the City of Roanoke will continue to implement the
Comprehensive Plan in a manner that also recognizes the importance of those
areas, not just on paper, but in practice.
24
/-unpmtneame oes~gn http://bastienarchitects.com/live/amphitheatre.html
Am phitheatres
~,"~e design of amphitheatres and
)~ttention to deta other concert venues require great
~.~ The seating bowl must have excellent sightlines. The concession and
~ ~ merchandise areas must maximize per capita sales. The stagehouse
must accomodate diverse show production requirements. The
back-of-house must provide efficient support services, and the
needs of owners, operators, artists, and patrons must be served in
order to produce a successful event.
and work as a highly qualified
design team committed to providing the best solutions for successfuJ
venues.
AvOur design team members' experience in this project type includes
erizon Wireless Amphitheatre, Coors Amphitheatre, Universal
mphitheatre, Portland Pavilion, Fiddlers Green Amphitheatre, and
Action links
Related projects
1 of 2 7/19/2003 10:33 PM
Multi-use Facilities like this do not work. They are out
of favor around the Country. No football-outdoor
amphitheater combinations.
4 main reasons:
1. Compromises in Design - examples include; 300 feet from
first row of fixed seating to stage, or the back half of field
seats are sloping the wrong way or artificial surface is
needed to withstand punishment to the field. Such a surface
usually causes a higher incidence of injuries for our kids
who play football.
2. Greater Facili .ty Wear and Tear and Maintenance Costs -
example; because you are trying to turn the field and
facility over from one use to another and then back again,
the facility takes a beating. Your maintenance costs, staffing
costs, and replacement costs are going to be much higher in
a multi-use facility like this than in two separate single-
purpose facilities built for and used for (in most instances) a
single purpose.
3. Competition in Schedules - High School football and soccer
as well as any other sports activity are going to have
priority on the weekends during their season thus
eliminating potentially prime dates for the amphitheater. In
addition, as the Civic Center Management has said, there
will be pressure on them not to book the Civic Center when
something is going on at the stadium-amphitheater thus
missing out on other users.
4. Missed Economic-Business Opportunities - example
3 entertainment events in a non-renovated Victory Stadium
5 projected entertainment events in stadium-amphitheater
40 entertainment events Ntelos Amphitheater-Portsmouth
54 entertainment events in Shaftman Hall (Jefferson)
In a 3-6,000-seat outdoors amphitheater built as a
single-purpose amphitheater, how big a season could
Roanoke have? 30 events? 40 events? Could our
cultural entities Symphony, Ballet, Opera have pops-
type seasons in an outdoor amphitheater? How much
better than net operating revenues of $8,225 could
we do? As a single-purpose facility could the City
attract money for naming rights? Could such a
facility generate revenue from VIP seating? Could
such a facility generate revenue from pouring rights? ·
Could a food and beverage vendor be found to pay
for kitchen equipment?
With a renovated Victory Stadium we would still
have the largest stadium in Virginia, not on a college
campus. Why trade down to an 8,000-seat stadium,
which is the same size as Salem's where you have on-
site free parking and a single-purpose football
stadium. What sporting, entertainment and other
events could a renovated Victory Stadium attract
with aggressive marketing?
fl~d co~,tro : 2roject
a gap cited' as s pko'b~m by at
he~ ~
to build the new complex for
$18 rdil-
the
the 'schoot bus transportation cen-
site.
~ Stadium
has bothered patients at Cariliofl
But Carillon
said, "I'm not
of any! noise problem that Victory
um has created for Roanoke
renova- Meraorial.' ...............
~.~arnhart also said Carilion's new
then parldng garag~ next to'Victory Stadium
raiglit be availabJe for special events there
.b~d ~hat Cari~Qn w, ould participate in .a~,
~elated discussion With ci~ 0fffci~. '
Busine~speQp[e ~.lo~g }Wilham~on
~ [the new-stadium c0mple~
could crea[e4nore,.tr,,~ problems for an
.~.. ?I area ~here Snarls :akead.~:oce~. B~t Burr
chara 'said the ,dity..i~. prepared to handi?
t~affic with e~;ent Shuttles' and .Other
prchitect to
is' aid. tnd .he noted hhat a retrofit for Vic- measures :
it,ow ~:..u~..r~,t.~e. e~i~ble,,~gr m0.re Mayor Ralph Smith has fought before
: , a~o sma me Cl~ s, multiinlllion: tha~ he s still (~Den to the idea '
.,tioga flbod reducti0h,[project along, the ' ~'If thero i~-~nm~nna ~-~,~' ~--
~an ke,R~ver.~2~t.,protect Vinery eta', '"str:~ ~hat it make~ better economi~
mum rom most noous, stil~'to refurbish Victory Stadium. then I'll
he ,city recently solicitc~d l~i0s "for · supnort it ' Smith
~ace~nt.t? !nt?s~te,_,~8~l au~., a~.o.s.s mllllo~l to date'Ori, plans ,for:~eneW sta~-
~rang~_A~Ee~?e_~om___~t_h~l~Ogaoire ~nqc um. fI~all: '_s~i_'_cI. t_he ~city,rco.,ug~c'_fl probab~
~:en~r..,!~urcnam said construction bid could vote tomdirect the~en~al obli]~,
p~,k~,,ges ~.h?uld go oflt 'in ~/iI~,.~ I , tion bond money tapay for Victory StadiCun
: !. ~v~', POsition;has alwa~s~IJe~i/~that tf renovations : ~5, ,~, . ,. ,,:<
y(~u are goLrig t6 spend $12 million to $18 "Wishneff said Roanokem seem
million on a football stadium, it ought to be cai about the stadiumJamphitheater, com-
a multiUse facility ' she Said. '-:- plex off Orange'Avenue.
But Wishneff :said communitfes "I haven't found anybody in Roanoke,
nationwide are ,discovering that multiuse at.any level, who thinks what they're doing
facilities don't work He said the stadium/ is a good idea,' he said.
amphitheater design would result in yawn- I)i~n ~am~ :an ~ r*aeh~ .at 9Sl-3Z24 or
jng~pace between the ~mge~ and fixed
e Mountain
?To Rocky Mount
news-
by at
v hei~
~18 r/ill-
the school bus transportation cen-
said Victory Stadium
patients at Cariiio/~
St:
said. "I'm not
of any'nois~ problem that Victory
created for Ro'anoke
also said Carilion's new
garage next t~'Victory Stadium
miglit be available for Special events there
b:nd ~hat Cariliqn ~ould participate in ~
~e[at,ed discussion ~th city, OffiCials, , ~
BusinessPeop[e alptig ~Williamsoa
noted that a retrofit for.Vic-
Sta~
to handle
s and other
Mayor p~p~ Smith.has fouglit before
to saye Victory Stadium'. He s~id Thursday
tha/he's still 6pen to the idea.
"If there .is someone who can
~strht~ that it makes better ~conomi~
stiff to refurbish Victory Stadium, then I'll
support itl Smith s~i,'d. '
~grading Of the
Jesse Hall. R~noke's' dikector Of
· ~range Avenue. Th_e
~ cent, to. ~tersmte.
Center. B~c~ ~d c~: bid c~d ~o~:~ea ~e~, g~n~ :ob~" -
packages sho~d go o6t~ ~" ion b '
~ ~, ........... ~. , ~ ~ ~ ~t on~ money.t~pay for Victo~ S~
.; ' ~v~y posmon~ ~'be~n that 'ff~: reno~tio~. ~: -: ~., ~ ,,, .',~:- ."
~u ~e ~o~' t6 ~efld $12 ~n:to~ $18 "" ~m~eff ~d Ro~okem seem s~ePti-
~on on~a f0otb~ s~m, it o~t to be C~ about ~e ~p~theater com-
a m~e fac~w, she ~d. plex off O~e:Ave~e.
B~t Wishneff said communitfes "I haven't fo~d ~bo~ ~ ~oke,
nation, de ~e ,~cove~g ~ m~e at ~ level~ who ~ w~t ~ey~re do~
face,es don't work. He ~d. the ~ . ~ a good idea," he ~d.
"To Rocky Mount
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Brenda Powell, President of Fair Housing
Board, in which she will be presenting accomplishments of the board at the
regular meeting of City Council on Monday, July 21,2003.
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
Darlene L. Burnham
City Manager
City of Roanoke Fair Housing Board
Roanoke, Virginia
July 21, 2003
Honorable Ralph K. Smith, Mayor and Members of Council.
Good afternoon.
This year the Fair Housing Board began the task of addressing the 42
impediments in the 2001 Fair Housing Study that were presented to
Council in the Board's report last year. Realizing that the Board
could not address all 42 impediments at one time, the Board categorized
and prioritized the list of impediments. The Board held two community
forums, one in the northwest and one in the southwest, to provide an
opportunity for the citizens of the City of Roanoke to help identify
the priorities. The impediments fell into three main categories with
Education and Outreach being the top priority. The other two
categories, Regional Cooperation and Regional Transportation, require
attention beyond the scope of this Board.
Regional Cooperation in fair housing is very important to all citizens.
If we are going to live together harmoniously in the Roanoke Valley,
then we need to live free of housing discrimination. In the Roanoke
Times, May 26, 2003, city manager Darlene Burcham stated that Roanoke's
housing stock is too segregated, too rental heavy and too saturated
with traditional low-income units. She further stressed that other
localities need to share the housing burden. This Fair Housing Board
agrees with and supports the statements made by the city manager and
therefore request once again that council develops a strategy to
address fair housing issues with the surrounding governments.
The second area of concern is Regional Transportation. Again, this area
is one that needs to be addressed on a regional basis. We are
therefore, asking council to begin a dialogue with representatives from
surrounding governments and businesses to address this issue.
Transportation affects all citizens. If citizens cannot get to where
the jobs are, then this affects they're economic status,
which causes severe limitations on their choices in housing and where
they can live.
The Fair Housing Board has begun to address the third category
Education and Outreach. The Board hosted a training session. On the
local, state and federal Fair housing law, facilitated by John
Cancelleri, Director, Virginia Fair Housing Office in Richmond, and
attended by Board members, City staff and housing providers. This
workshop was so informative and successful that the city's zoning
department asked for a more in-depth session on how the laws affect
them. This led to two other workshops held in January and
February 2003. Michael Allen, senior staff attorney, Bazelon Center for
Mental Health Law, Washington, DC and John Cancelleri, facilitated
these two workshops, "Zoning and Fair Housing Laws". Members of the
Board of Zoning Appeals, the Architectural Review Board, members of
this Board, city staff, personnel from Salem, Roanoke County, Danville
and other housing providers within the valley attended these two
cutting edge workshops. These workshops were a first in this area and
possibly the state. The city's zoning staff discovered that there were
many facets of the fair housing laws that were applicable to zoning and
land issues.
Members of the Board attended the Annual Housing Conference held in
September 2002 at the Hotel Roanoke.
The Fair Housing Board helped to sponsor the Roanoke Regional Housing
Network's 2002 Housing Symposium; Housing: Choice or Chance. We had
responsibility for the workshop, Fair Housing, which dealt with fair
lending, fairs housing property owner issues and fair housing for
immigrants.
The Fair Housing Board has been working with the city attorney's office
to bring the city's ordinance into compliance with state and federal
fair housing laws. The revised ordinance will be presented to Council
before December 2003. The Fair Housing Board sought and received
funding through a CDBG grant to educate the public about fair housing
issues. We are currently working on a fair housing booklet for
publication. To help celebrate Fair Housing month the Board sponsored
our First Housing Fair at Valley View Mall, with several Housing
advocate organization, such as TAP, Habitat, Wells Fargo, Wachovia,
First Union, Blue Ridge Independent Living Center, Blue Ridge Housing
and State Farm Insurance participating. Board members were on hand to
talk with citizens, answer their questions and provide written
information about fair housing. We hope to repeat this again next
year. The board also had billboards throughout the city to heighten
awareness and provide citizens with a contact if they had a fair
housing problem.
The board also participated in the Southeast by Design family fun day
with a display table of pamphlets and give away.
The next fiscal year poses equal or greater challenges. We are
steadfast in our concentration on:
* Education and Outreach - We intend to continue addressing this issue
with workshops, training sessions, media, community meeting, holding
special programs and joint ventures with other agencies.
*We will serve as advisors to city council on fair housing and housing
issues.
* The board will complete work on it's booklet to inform and provide a
written understanding of Fair Housing Law that is concise, easy to
interpret and access for the average citizen.
The Fair Housing Board wishes to recognize the dedicated and faithful
service of Delores Daniels, the city employee who served this Board for
so many years.
As you can see, this Fair Housing Board has been very busy during the
last fiscal year. We have increased awareness and knowledge of Fair
Housing in the City of Roanoke. We are on our way to providing a better
housing area for all citizen to participate fully in the housing market
without any social or economic discrimination.
Respectfully Submitted,
Brenda Powell, Chair
Nancy Canova, Vice Chair
Tuan Reynolds
Rev. Frank Feathers
B. Grimes Creasy
Raymond DeBose, Jr.
Sherman Burroughs
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #216-450
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36430-072103 authorizing the City Manager to apply
for acceptance into the Cedified Local Government Program of the Virginia Department
of Historic Resources; and to take other related actions as necessary.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning, Building and Development
HSAgenda.03\July 21, 2003 correspondence.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36430-072103.
A RESOLUTION authorizing the City Manager to apply for acceptance into the
Certified Local Government Program of the Virginia Department of Historic Resources; and
to take other related actions as necessary.
WHEREAS, the Certified Local Government Program ("CLGP") of the Virginia
Department of Historic Resources establishes a partnership between local governments, the
federal historic preservation program, and the Virginia Department of Historic Resources
("VDHR"), to promote viable communities through preservation, recognize and reward
communities with sound local preservation programs, and to establish credentials of quality
for local preservation programs;
WHEREAS, acceptance of the City of Roanoke in the CLGP would make the City
eligible to apply for grants, typically on a 50/50 match basis, which can be used for a variety
of purposes;
WHEREAS, acceptance of the City of Roanoke in the CLGP would make grant
money available for an ongoing historic survey program in the City needed for listing
structures on the National Register of Historic Places;
WHEREAS, listing structures on the National Register of Historic Places is an
economic development and revitalization tool because rehabilitation tax credits are available;
H:\KES O LUTION SXR-CLG P072103.DOC
WHEREAS, Vision 2001-2020, the City's Comprehensive Plan, supports the survey
and recommends that the City undertake a comprehensive inventory of historic properties and
areas in the City, consider the creation of additional historic districts, and promote local, state
and federal incentives to encourage rehabilitation of historic districts; and
WHEREAS, the City's current program meets the requirements for becoming a
Certified Local Government.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk, are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, the necessary documents to apply for
acceptance into the Certified Local Government Program, as recommended in the City
Manager's letter dated July 21, 2003, to this Council, and to take other related actions as
necessary.
2. The form of all documents executed by the City Manager shall be in form
approved by the City Attorney.
ATTEST:
City Clerk.
H ~ES OLUTI ON$~R-CLGP0? 2103 DOC
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Application for Certified Local
Government Program of the Virginia
Department of Historic Resources
Background:
The Certified Local Government Program (CLG) establishes a partnership between
local governments, the federal historic preservation program, and the Virginia
Department of Historic Resources (VDHR). The program allows VDHR to certify local
governments for their preservation program in exchange for future funding
opportunities.
The goals of Virginia's CLG program are to promote viable communities through
preservation, recognize and reward communities with sound local preservation
programs, and establish credentials of quality for local preservation programs. Twenty-
four local governments in Virginia currently have CLG status, including the Cities of
Alexandria, Charlottesville, Lynchburg, Richmond, Williamsburg, and Winchester.
Acceptance into the CLG program makes localities eligible to apply for grants that can
be used for a variety of purposes. Grants are typically on a 50/50 match basis. Grants
can be used for survey and nomination of historic areas or properties, preservation
planning, public education programs, training, and rehabilitation of historic public
buildings. Should the City apply for and be awarded any such grants in the future, local
match funding would have to be identified.
Considerations:
Listing on the National Register of Historic places is an economic development and
revitalization tool because of the rehabilitation tax credits that are available. Many
areas of the City may be eligible for listing on the National Register, but need to be
surveyed and nominated. The CLG program would make grant money available for an
ongoing historic survey program in Roanoke.
The Vision 2001-2020 Comprehensive Plan supports the survey and nomination of
historic districts. It recommends that Roanoke undertake a comprehensive inventory of
historic properties and areas in the City and consider historic districts. The plan further
recommends that neighborhood and stakeholder input be considered in the inventories,
and the city should promote local, state and federal incentives to encourage
rehabilitation of historic districts.
Roanoke's current program meets the requirements for becoming a Certified Local
Government. No change in the city code, policies, or practices is required. To maintain
Certified Local Government Status, an annual report on activities to the Virginia
Department of Historic Resources is required.
Recommendation:
Adopt a resolution authorizing the City Manager to apply for acceptance into the
Certified Local Government Program and to execute documents related to the
application.
Respectfully submitted,
City Manager
DB:aw
Attachment
C~
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning Building & Development
Steven J. Talevi, Assistant City Attorney
CM03-00131
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-236-304
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36432-072103 authorizing acceptance of a Juvenile
Accountability Incentive Block Grant from the Virginia Department of Criminal Justice
Services on behalf of the City, in the amount of $48,493.00; and authorizing execution of
any and all necessary documents to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining thereto.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003.
Sincerely, .~¢;[~j,~,~'
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
John M. Chambliss, Jr., Assistant County Administrator, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018-0798
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\July 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36432-072103.
A RESOLUTION authorizing acceptance of a Juvenile Accountability Incentive
Block Grant from the Virginia Department of Criminal Justice Services on behalf of the City,
authorizing execution of any and all necessary documents to comply with the terms and
conditions of the grant and applicable laws, regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Juvenile Accountability Incentive Block Grant funds from the Virginia
Department of Criminal Justice Services, in the amount of $48,493.00, as set forth in the City
Manager's letter, dated July 21, 2003, to this Council are hereby ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of these grant funds, and to furnish
such additional inforn~ation as may be required in connection with the City's acceptance of
these grant funds. All documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
H:'~ESO LIJTIONS'~R-G- JUV.ACCT072103 WPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-236-304
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36431-072103 amending and reordaining certain
sections of the 2003-04 General and Grant Funds Appropriations, providing for
appropriation of funds in connection with Juvenile Accountability Incentive Block Grant
Program funds; execution of an agreement with the Department of Criminal Justice
Services; and dispensing with the second reading by title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services
Barry L. Key, Director, Office of Management and Budget
H:~Agenda,03\July 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of July, 2003.
No. 36431-072103.
AN ORDINANCE to amend and reordain cedain sections of the 2003-2004
General and Grant Funds Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2003-2004 General and Grant Funds Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Safety $ 49,686,434
Outreach Detention (1) ............................................................................ 220,521
Nondepartmental $ 73,739,633
Transfer of Other Funds (2) ..................................................................... 71,385,002
Grant Fund
Appropriations
Health and Welfare $ 4,589,165
Juvenile Accountability Incentive Block Grant - City FY04 (3) ................. 38,562
Juvenile Accountability Incentive Block Grant - County FY04 (4) ............ 15,319
Revenues
Health and Welfare $ 4,589,165
Juvenile Accountability Incentive Block Grant - City FY04 (5-6) .............. 38,562
Juvenile Accountability Incentive Block Grant - County FY04 (7-8) ........ 15,319
1) Regular Employee
Salaries
2) Transfer to Grant Fund
3) Fees for Professional
Services
4) Fees for Professional
Services
5) State Grant Receipts
6) Local Match
7) State Grant Receipts
8) Local Match
(001-631-3330-1002)
(001-250-9310-9535)
(035-630-5058-2010)
(035-630-5059-2010)
(035-630-5058-5058)
(035-630-5058-5059)
(035-630-5059-5060)
(035-630-5059-5061)
$(
3,856)
3,856
38,562
15,319
34,706
3,856
13,787
1,532
Pursuant to the provisions of Section 12 of the City Charier, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.reanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Juvenile Accountability Incentive
Block Grant Award
Background:
The Department of Criminal Justice Services notified Roanoke and Roanoke County of
an allocation of funds under the Juvenile Accountability Incentive Block Grant Program
(JAIBG). The allocation of $48,493 in federal funds was awarded jointly to the two
jurisdictions. A joint local match of $5,388 is required.
Considerations:
The allocation formula provides $34,706 federal and $3,856 match for Roanoke and
$13,787 federal and $1,532 match for Roanoke County. Staff from the jurisdictions
have met and developed program proposals for the use of the funding. Roanoke
County will provide a substance abuse intervention education program through the
schools. Roanoke, in collaboration with the Boys & Girls Club, will provide services to
students suspended or otherwise absent from school during the day.
Funding for the City's match of $3,856 is in Account No. 001-631-3330-1002, Outreach
Detention. Roanoke will serve as the fiscal agent for the funds.
Honorable Mayor and Members of City Council
July 21, 2003
Page 2
Recommended Action:
Authorize the City Manager or her designee to accept the $48,493 JAIBG grant
allocated to Roanoke for $34,706, and Roanoke County for $13,787 and to execute the
agreement from the Department of Criminal Justice Services for the funds.
Appropriate $53,851 and increase the corresponding revenue estimates of $48,493 in
federal funds and $1,532 in County match funds in accounts to be established by the
Director of Finance in the Grant Fund and transfer $3,856 from Outreach Detention
account 001-631-3330-1002 to the Grant Fund account established above.
Respectfully submitted,
City Manager
VLP:tem
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
John M. Chambliss, Jr., Assistant County Administrator
Vickie L. Price, Acting Director of Human Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM03-00136
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36434-072103 authorizing acceptance of a Local
Government Challenge Grant from the Virginia Commission for the Arts, in the amount of
$5,OOO.OO.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
HSAgenda.03~July 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
Iqo. 3643t~-072103.
A RESOLUTION authorizing the acceptance of a Local Government Challenge Grant
from the Virginia Commission for the Arts.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke accepts a Local Government Challenge Grant from the
Virginia Commission for the Arts in the amount of $5,000.00 to be used for funding local
organizations, as more particularly set forth in the City Manager's letter to this Council dated
July 21, 2003.
2. The City Manager, or the Assistant City Manager, is hereby authorized to
execute any and all requisite documents, upon form approved by the City Attorney, and to
furnish such additional information as may be required in connection with the City's
acceptance of this grant.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36433-072103 amending and reordaining certain
sections of the 2003-04 Grant Fund Appropriations, providing for appropriation of
$5,000.00, in connection with a Local Government Challenge Grant from the
Commonwealth of Virginia Commission for the Arts; and dispensing with the second
reading by title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
H:~Aoenda.03\Julv 21, 2003 correspondence.wpd
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of July, 2003.
No. 36433-072103.
AN ORDINANCE to amend and reordain certain sections of the 2003-2004
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2003-2004 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Parks, Recreation and Cultural $ 245,516
Challenge Grant FY04 (1) ....................................................................... 5,000
Revenues
Parks, Recreation and Cultural $ 245,516
Challenge Grant FY04 (2) ....................................................................... 5,000
1) Subsidies (035-410-8738-3700) $ 5,000
2) Challenge Grant FY04 (035-410-8738-8738) 5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject:
Virginia Commission for the Arts -
Local Government Challenge Grant
Notification has been received from the Commonwealth of Virginia Commission for the
Arts that a $5,000 Local Government Challenge Grant has been awarded to the City of
Roanoke. Application for the grant was made at the request of the Arts Council of
Roanoke Valley, Mill Mountain Theatre, Opera Roanoke, Roanoke Symphony
Orchestra, and Young Audiences of Virginia.
Considerations:
In order to receive these funds, the Commission must obtain written confirmation that
local tax revenue dollars will be used to match or exceed the amount of the grant. For
Fiscal Year 2003-04, the organizations listed previously will receive local tax dollar
funding through the Roanoke Arts Commission in the amounts shown below:
· Arts Council of Blue Ridge $13,165
· Mill Mountain Theatre 11,665
· Opera Roanoke 7,966
· Roanoke Symphony Orchestra 26,865
· Young Audiences of Virginia 3,966
Mayor and Members of City Council
Virginia Commission for the Arts - Local Government Challenge Grant
Page 2
The grant funds will be distributed to the five sponsoring agencies in the amount of
$1,000 each.
Recommended Action(s):
Authorize the City Manager to execute the necessary documents, including such
documents that provide for indemnification by the City, that are required for acceptance
of this grant. All documents shall be on form approved by the City Attorney.
Appropriate $5,000 in state grant funds and establish a corresponding revenue estimate
in accounts established by the Director of Finance in the Grant Fund entitled "Challenge
Grant FY 04".
Respectfully submitted,
City Manager
DLB:vst
Attachment
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management & Budget
#CM03-00148
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #246
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36435-072103 authorizing adoption of the Workforce
Investment Area III Chief Local Elected Officials Charter Agreement to replace the existing
Fifth District Employment and Training Consortium Agreement and authorizing the Mayor
to execute such Agreement, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Joseph McNamara, Chair, Board of Supervisors, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018-0798
The Honorable Temple L. Kessinger, Jr., Mayor, City of Covington, 333 West
Locust Street, Covington, Virginia 24426
The Honorable Carl E. Tarpley, Jr., Mayor, City of Salem, P. O. Box 869, Salem,
Virginia 24153
HSAaenda.03',Julv 21. 2003 correspondence.wpd
Darlene L. Burcham
July 25, 2003
Page 2
pc~
Rickey D. May, Chair, Board of Supervisors, Alleghany County, 118 Landis Drive,
Hot Springs, Virginia 24445
Stephen P. Clinton, Chair, Board of Supervisors, Botetourt County, 171 Aspen
Drive, Daleville, Virginia 24083
Lyndell Keffer, Chair, Board of Supervisors, Craig County, P. O. Box 308, New
Castle, Virginia 24127
W. Wayne Angell, Chair, Board of Supervisors, Franklin County, 1346 Foothills
Road, Callaway, Virginia 24067
Bruce M. Wood, Virginia Workforce Network, 108 North Jefferson Street, Suite 503,
Roanoke, Virginia 24016
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Vickie L. Price, Acting Director, Human Services
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\July 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 215t day of July, 2003.
No. 36435-072103.
A RESOLUTION authorizing adoption of the Workforce Investment Area III Chief
Local Elected Officials Charter Agreement to replace the existing Fifth District Employment and
Trhining Consortium Agreement and authorizing the Mayor to execute such Agreement, upon
certain terms and conditions.
WHEREAS, the administration of the Workforce Investment Act ("WIA") was
administered through the continuation of the Fifth District Employment and Training
Consortium ("FDETC"), an agency established to provide administrative and programmatic
oversight of regional workforce development initiatives;
WHEREAS, the FDETC was dissolved on June 30, 2003;
WHEREAS, the jurisdictional membership of the WlA has changed since the Town of
Clifton Forge joined the jurisdiction of Alleghany County;
WHEREAS, Federal WIA regulations allow the reconfiguration of service delivery
areas to reflect and accommodate regional priorities and alliances such as the Town of Clifton
Forge .joining Alleghany County; and
WHEREAS, the Workforce Investment Area III Chief Local Elected Officials Charter
Agreement would replace the FDETC agreement and reflect the dissolution of the FDETC and
the reconfiguration of service delivery areas.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Council adopts the Workforce Investment Area III Chief Local Elected Officials Charter
Agreement and the Mayor is hereby authorized to execute any and all requisite documents
relating to the Workforce Investment Area III Chief Local Elected Officials Charter Agreement,
upon form approved by the City Attorney, as more particularly set out in the report to the City
Manager's letter to this Council dated July 21, 2003.
ATTEST:
City Clerk.
H:\RESOLUTIONS~R-WORKFORCEINV£STA(;T072103.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Adoption of the Workforce
Investment Area III Chief Local
Elected Officials Charter
Agreement
Background:
The proposed Workforce Investment Area III Chief Local Elected Officials Charter
Agreement would replace the existing agreement continuing the Fifth District
Employment and Training Consortium. The purpose of the prior local governmental
agreement between the participating jurisdictions was for the administration of the
Workforce Investment Act (WlA) through the continuation of the Fifth District
Employment and Training Consortium (FDETC), an agency established to provide
administrative and programmatic oversight of regional workforce development
initiatives.
Since that time, the FDETC has closed its doors and the jurisdictional membership was
changed when Clifton Forge voted to join AIleghany County.
Considerations;
The existing Agreement should be replaced with a document that accurately
reflects the current situation, the dissolution of the FDETC and the revised
membership. (Attachment A)
Honorable Mayor and Members of City Council
July 21,2003
Page 2
Federal WlA regulations allow the reconfiguration of service delivery areas to
reflect and accommodate regional priorities and alliances such as the addition of
Clifton Forge to AIleghany County.
Recommended Action:
Authorize adoption and subsequent execution by the Mayor of the Workforce
Investment Area III Chief Local Elected Officials Charter Agreement to reflect the
changes noted above.
Respectfully submitted,
City Manager
VLP:tem
Attachment
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Vickie L. Price, Acting Director of Human Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM03-00153
NETWORK
Workforce Investment Area III
Chief Local Elected Officials Charter Agreement
PURPOSE OF THE AGREEMENT:
In accordance with the Workforce Investment Act (WIA), herein referred to as the ACT, the
mayors of the cities of Covington, Roanoke, and Salem, the Chairmen of the Board of
Supervisors of the counties of Allegheny, Botetourt, Craig, Franklin, and Roanoke, hereafter
referred to as the Chief Local Elected Officials (CLEO), enter into this agreement to continue to
work together through a consortium to be called the Workforce Investment Area III Chief Local
Elected Officials Consortium (hereinafter, the Consortium). The purpose of the Consortium is to
implement activities pursuant to the Act [Section 117 (c)(1)(B)(i)(ii)] in the Western Virginia
Workforce Development Area III by executing an agreement that specifies the role of the
individual Chief Local Elected Officials, appointing the Western Virginia Workforce
Development Board (WDB), and carrying out any other responsibilities assigned to such
officials under this subtitle.
The Consortium hereby agree to work together according to the provisions of the WIA and the
Federal Regulations (Regulations) as issued by the United States Secretary of Labor for the
implementation of terms of this agreement certifying by their signatures that they posses full
legal authority, as provided by state and local authority, as provided by state and local statutes or
ordinances, to enter into this agreement.
In cooperation with the WDB, the Consortium shall work to ensure success of the programs
operated under the ACT and that all programs, procedures, and activities comply with all
regulations and the local plan.
THIS AGREEMENT, made and entered into this
the jurisdictions off
The City of Covington
The City of Roanoke
The City of Salem
The County of Alleghany
day of
,2003, by and between
The County of Botetourt
The County of Craig
The County of Franklin
The County of Roanoke
In the Commonwealth of Virginia (hereinafter, the Jurisdictions):
WITNESSETH:
WHEREAS, the County Board of Supervisors/City Council of the aforementioned jurisdictions
did previously adopt resolutions authorizing the County Board Chairperson/City Mayor to sign a
charter creating the Workforce Investment Area III Chief Local Elected Officials Consortium in
order to administer the provisions of Public Law 105-220, the Federal Workforce Investment
Act, and
WHEREAS, the County Board of Supervisors/City Council of each of the aforementioned
jurisdictions has adopted a resolution authorizing the County Board Chairperson or City Mayor
to sign this Charter of the Workforce Investment Area III Chief Local Elected Officials
Consortium under the Workforce Investment Act (P.L. 105-220) (hereinafter, the "Charter"):
NOW, THEREFORE, in consideration of the above premises and the mutual covenants of the
parties hereinafter set forth, the receipt and each party acknowledges sufficiency of which for
itself, the Jurisdictions do hereby agree to the following Charter:
AGREEMENT
SECTION 1: That the Jurisdictions of
The City of Covington
The City of Roanoke
The City of Salem
The County of Alleghany
The County of Botetourt
The County of Craig
The County of Franklin
The County of Roanoke
Do hereby constitute themselves to be a "Consortium" for the purposes of Section 117 (c)(1)(B)
of Public Law 105-220, the Workforce Investment Act.
SECTION 2: The chief local elected officials (the chairpersons of the County Board of
Supervisors or City Mayor) or the designees of said officials of the jurisdictions shall constitute
the Workforce Investment Area III Chief Local Elected Officials Consortium, which shall
appoint the Local Workforce Investment Board under Section 117 (c) (1) (B) of the Act.
SECTION 3: The Consortium shall elect from its membership a Chairperson, a Vice-
Chairperson, and such other officers as may be provided for in the bylaws to serve for a term of
one year or until a successor is elected and qualified. Vacancies shall be filled by election for the
remainder of the unexpired term. The Chairperson may appoint a staff person to serve as a board
clerk.
SECTION 4: Roberts Rules of Order, Newly Revised, shall govern the procedures of the
Consortium insofar as they do not conflict with applicable law, or administrative roles and/or
bylaws duly adopted by the Consortium.
SECTION 5: The Consortium may adopt operational and procedural bylaws consistent with
this Charter, applicable federal and state laws, and rules or regulations pursuant thereto. Bylaws
or amendments thereto may be adopted by a simple majority vote of members present at any
regular meeting called for that purpose, provided that written copies thereof are delivered to each
member fifteen days prior to consideration.
SECTION 6: The Consortium shall perform all functions for local elected officials contained in
P.L. 105-220, the Federal Workforce Investment Act as described in Section 117. The
Consortium's responsibilities shall include, but are not limited to:
1. Appointment of all members to the Western Virginia Workforce Development
Board.
2. Initial development of Bylaws for the Western Virginia Workforce Development
Board operations.
3. Through designation of a Grant Recipient and Fiscal Agent will:
a. Receive funding;
b. Account for funding;
c. Function as the program administrative entity; and
d. Provide for staffing of both the CLEO Consortium and the Workforce
Development Board.
4. Will insure appropriate auditing of program funds.
5. Will approve the Workforce Investment Act and other appropriate funding source
budget(s) of the Western Virginia Workforce Development Board.
6. In cooperation with the Western Virginia Workforce Development Board, the
CLEO Consortium will perforin the following partner functions:
a. Develop the local 5-year plan;
b. Negotiate local performance standards with the Governor;
c. Appoint the Youth Council;
d. Designate or certify local One-Stop Operators
e. Provide agreement for Memorandums of Understanding with One-Stop
Partners; and
f. Conduct oversight of the One-Stop Delivery System
SECTION 7: The Consortium will approve a budget for the Western Virginia Workforce
Development Board and shall support the Western Virginia Workforce Development Board in
the performance of the partner functions as defined in the agreement between the Consortium
and the WDB.
SECTION 8: The Consortium designates from its membership the local government
jurisdiction of the City of Roanoke to serve as the grant recipient and the WDB to serve as the
fiscal agent for Title I funds of the WIA.
SECTION 9: The parties acknowledge that they are accountable to the Governor of the
Commonwealth of Virginia for the Acts of the CLEO Consortium and the WVWDB and for the
performance of any subcontractors. The parties acknowledge the authority of the CLEO
Consortium to monitor, evaluate and take corrective action concerning performance specified in
the Job Training Plan and contracts or agreements negotiated pursuant thereto. The parties to
this Agreement, to the extent consistent with applicable law, certify acceptance of the
responsibility for the total management, operation and compliance with all applicable laws and
regulations. Any financial or legal liability of the CLEO Consortium shall be shared on the same
pro rata basis as the population, per the most recent United States Census.
CLEO Consoriium Charter Page 2/3 7/15/2003
SECTION 10: The Consortium shall appoint the Local Workforce Investment Board (Western
Virginia Workforce Investment Board) Area III, under Section 117 (c) (1) (A) of P.L. 105-220
and applicable roles thereunder. The Consortium will comply with local Workforce Investment
Board requirements as contained in Virginia Employment Commission Policy Number 99-2,
"Establishment of Local Workforce Investment Boards" effective November 19, 1999.
SECTION 11: The Consortium shall execute an agreement with the Western Virginia
Workforce Development Board for the operation and functions of the Board under Section 117
of the Workforce Investment Act, and shall approve all Local Plans under Section 118 of the
Act.
SECTION 12: This Charter agreement shall be effective when approved by Resolutions
adopted by the County Board of Supervisors/City Council of each jurisdiction party hereto and
executed by the chief elected official thereof pursuant to said resolution. This serves to repeal
and supersede any and all prior written or oral consortium agreements under P.L. 102-357, the
Job Training Partnership Act, effective 7/1/2000.
SECTION 13: Amendments to the Charter agreement may be adopted with the concurrence of
the Board of Supervisors/City Council of each jurisdiction party hereto. The Consortium may be
dissolved and this agreement may be rescinded only with the consent of all the Boards of
Supervisors/City Councils of each jurisdiction party hereto and the Governor.
IN WITNESS WHEREOF, the parties hereto have caused this Charter Agreement to be
executed by the Chairperson of the County Board of Supervisors or the City Mayor of the
aforementioned jurisdictions.
Date
Temple L. Kessinger, Jr., Mayor, The City of Covington
Date
Ralph Smith, Mayor, The City of Roanoke
Date
Carl E. Tarpley, Jr., Mayor The City of Salem
Date
Rickey May, Chair, Board of Supervisors, The County of Alleghany
Date
Stephen P. Clinton, Chair, Board of Supervisors, The County of Botetourt
Date
Lyndell Keffer, Chair,Board of Supervisors, The County of Craig
Date
W. Wayne Angell, Chair, Board of Supervisors, The County of Franklin
Date
Joseph McNamara, Chair, Board of Supervisors, The County of Roanoke
CLEO Consortium Cimlter Page 3/3 7/15/2003
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-236-326
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36436-072103 amending and reordaining certain
sections of the 2003-04 Grant Fund Appropriations, providing for appropriation of
$15,000.00, in connection with Fifth District Disability Services Board grant funds from the
State Department of Rehabilitative Services; and dispensing with the second reading by
title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
James R. Wells, Manager, Accounting Services
Carol W. Tuning, Human Services Coordinator
Barry L. Key, Director, Office of Management and Budget
H:~Aclenda.O3~July 21, 2003 ¢orrespondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of July, 2003.
No. 36436-072103.
AN ORDINANCE to amend and reordain cedain sections of the 2003-2004
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2003-2004 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Health and Welfare
Fifth District Disability- Family Services FY04 (1) ...................................
Revenues
Health and Welfare
Fifth District Disability - Family Services FY04 (2) ...................................
1) Fees for Professional
Services (035-630-5276-2010)
2) State Grant Receipts -
Family Services FY04 (035-630-5276-5276)
$ 15,000
15,000
$ 4,550,284
15,000
$ 4,550,284
15,000
Pursuant to the provisions of Section 12 of the City Charier, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (,540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Appropriation of Regional
Disability Services Board Grant Funding -
Family Services of Roanoke Valley
Backqround:
Considerations: The Fifth Planning District Commission Disability Services Board (DSB) is
responsible to local governments and serves as a critical resource for needs assessment,
information sharing and service opportunities for citizens with disabilities, their families and
the community. The following jurisdictions in the Fifth Planning District have enacted
resolutions establishing their participation in a regional effort and have appointed a local
official to serve: the cities of Roanoke, Salem and Covington; counties of Roanoke, Craig,
Botetourt and Alleghany and the Towns of Clifton Forge and Vinton. Other members of
the DSB include representatives from business and consumers.
City Council authorized the Director of Finance to serve as fiscal agent for the Fifth
Planning District Disabilities Services Board on September 25, 1995, Resolution No.
32675-092595.
Considerations:
The State Department of Rehabilitative Services has allocated funds in the amount of
$15,000 for a one-year period to provide direct services that will assist physical and
sensory disabled individuals with home based personal care services. The grantee,
Family Services of Roanoke Valley, will provide the required $1,666 cash match.
Mayor Smith and Members of City CounciJ
July 21, 2003
Page 2
Recommended action:
City Council appropriate $15,000 in state grant funds for the DSB and establish a
corresponding revenue estimate in accounts to be established by the Director of Finance
in the Grant Fund.
Respectfully submitted,
City Manager
DLB:ct
C~
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Jim Wells, Manager of Accounting Services
Carol Tuning, Human Services Coordinator
CM03-00149
July 18,2003
Deborah Pitts, Chairperson
Fifth Planning District Disability Services Board
Post Office Box 173
Salem, VA 24153
Dear Ms. Pitts,
Thank you for submitting your proposals for the Competitive Rehabilitative Services Incentive
Fund (RSIF) for Fiscal Year 2004. All proposals were carefully considered using the review process as
defined in the Rehabilitative Services Incentive Fund Guidelines.
The Disability Services Council met on June 24, 2003, and conducted a final review of the
proposals submitted for funding. This letter is to officially inform you that the Family Services of
Roanoke Valley was approved for funding. This proposal is for direct services that will assist physical
and sensory disabled individuals with home based personal care services. The award is for $15,000 for
one year with a required local match of $1,666.
Funding is available for grants to begin on August 1, 2003. LaDonna Rogers will be developing
the grants over the next month and will be in touch with you if she needs additional information. If you
have any questions regarding the information contained in this letter or the grant review process, please
contact LaDonna at 804-662-7154 VoiceFFTY or Sheila Williams at 804-662-7055 Voice/TTY. They can
both also be reached at 800-552-5019 voice or 800-464-9950 TTY.
Sincerely,
Mary-Margaret Cash
Chief Deputy Commissioner
Cathy Thompson, FSRV
Roslyn Kingery, Staff Support
Jesse Hall, Fiscal Agent
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-178-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report requesting allocation of the remaining $50,000.00 from the Derelict Structures
Fund grant to the Blue Ridge Housing Development Corporation; and execution of an
agreement with the Blue Ridge Housing Development Corporation to renovate property
located at 1018 Jamison Avenue, S. E., was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, July 21, 2003.
Action on a proposed resolution was deferred pending clarification of the $70,000.00 to be
committed by Blue Ridge Housing Development Corporation and $30,000.00 to be
committed by Total Action Against Poverty. Further clarification was requested as to how
Derelict Structures Fund grants have been used in the past and future oppodunities for
expenditure of funds.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Mike Etienne, Director, Housing and Neighborhood Services
Barry L. Key, Director, Office of Management and Budget
H:~Agenda,03\July 21, 2003 correspondence.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Beverly Fitzpatrick, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Virginia Derelict
Structures Fund and Agreement With Blue
Ridge Housing Development
Corporation
Background:
On August 7, 2000, Roanoke City Council authorized the City Manager, by resolution,
to apply to the Virginia Department of Housing and Community Development for
$100,000 for the Derelict Structures Fund grant on behalf of the Northwest
Neighborhood Environmental Organization and Two B Investments. Funds may be
utilized for acquisition, demolition, removal, rehabilitation or repair of specific, targeted
derelict structures. A 100% match of local funds is required. Funds were awarded
and the funding agreement was executed between the City and the Department of
Housing and Community Development on May 29, 2001. The Northwest
Neighborhood Environmental Organization has expended their $50,000 allocation.
Due to unforeseen issues, Two B Investments was unable to utilize the funds as
required in a timely manner. Therefore the City of Roanoke has $50,000 in
unexpended funds available.
Considerations:
At this time Blue Ridge Housing Development Corporation ("Blue Ridge"), a local non-
profit housing group, is desirous of utilizing the remaining $50,000 to renovate the
property located at 1018 Jamison Avenue. This property is located in our Southeast...
by Design neighborhood. The house was built in 1900, has 2,793 square feet and is
currently vacant. The property is vacant and in poor condition and has had some
partial gutting on the inside of the structure. Proposed redevelopment includes
gutting, interior and exterior rehabilitation, electrical and plumbing upgrades, HAVC
and emergency upgrades, and water and sewer upgrades. Blue Ridge can
immediately begin work on the property and use it as a showcase property to market
the Southeast project. It was last used as a 4-unit residence and the renovations
would convert it back to a duplex featuring the ability to live in one side and rent out
the other side. Blue Ridge is committing $70,000 from its own line of credit, and in
partnership with TAP will commit another $30,000 in private funds for match.
Recommendation:
Approve allocating the remaining $50,000 Derelict Structures Fund grant to Blue
Ridge on a reimbursement basis, and authorize the City Manager to execute an
agreement between the City of Roanoke and Blue Ridge.
Respectfully submitted,
City Manager
DLB/dwm
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mike Etienne, Director of Housing and Neighborhood Services
Barry L. Key, Director of Management and Budget
#CM03-00152
AGREEMENT
This Agreement is made and entered into this
the following parties:
Day of
, by and between
The Grantee
City of Roanoke, Virginia
215 Chumh Avenue SW
Roanoke, Virginia 24011
The Subgrantee
Blue Ridge Housing Development Corporation
P.O. Box 11683
510 11th Street, NW
Roanoke, Virginia 24022
WITNESSETH:
WHEREAS, by Resolution No. 35005-080700, the Roanoke City Council approved the
execution of a grant agreement with the Virginia Department of Housing and Community
Development for an allocation of funds from the Virginia Derelict Structures Fund (DSF);
and
WHEREAS, by Resolution No. , the Roanoke City Council approved the
execution of a subgrant agreement between the Grantee and the Subgrantee to support
the renovation of the building at 1018 Jamison Avenue in the City of Roanoke;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. RENOVATION PROJECT
(a)
General -- The Subgrantee shall undertake the complete renovation of the
building located at 1018 Jamison Avenue, generally according to plans
approved by the Grantee's Department of Housing and Neighborhood
Services and in compliance with the Virginia Uniform Statewide Building
Code. The Subgrantee shall renovate and use the building consistent with
the application for the Derelict Structures Fund the Grantee submitted to the
Virginia Department of Housing and Community Development in August
2000.
(b)
Regulatory Compliance -- The Subgrantee or the Subgrantee's contractor(s)
shall obtain required permits prior to the beginning of renovations. Any use
of the property shall be in conformance with Certificates of Occupancy
issued by the Grantee, the Grantee's zoning and land use requirements, and
all other applicable regulations of the Grantee.
Page 1 of 10
(c)
Period of this Agreement -- This Agreement shall be effective immediately
upon its execution by both parties, and, unless amended or terminated, shall
end the earlier of July 1, 2004, or disbursement of all funds to the
Subgrantee by the Grantee.
(d)
Schedule -- The Subgrantee shall continue substantive work toward
completion of renovation. Such work may include demolition of parts of the
building preparatory to renovation or replacement of those parts. The
Subgrantee shall complete renovations and obtain Certificates of Occupancy
by July 1,2004.
The Subgrantee shall submit required documentation of costs claimed for
reimbursement from the Grantee by January 30, 2004.
(e) Renovation costs -- Projected costs of the property's redevelopment are:
Property Subgrantee's DSF Total Reimbursable
Address Cost/Match Grant Rehab Cost DSF Funds
1018 Jamison Ave. $100,000 $50,000 $150,000 $50,000
(f)
(g)
Funds reimbursed to the Subgrantee by the Grantee from Virginia Derelict
Structures Fund require a matching amount of funds in the project. The
Subgrantee shall provide satisfactory documentation to the Grantee that the
total of the renovation costs of the property, including predevelopment costs,
architectural and engineering costs, and necessary legal costs associated
with the renovation, is not less than 200% of the reimbursable amount shown
in the table above. Such documentation shall be in a form acceptable to the
Grantee, such as bills or invoices due, receipts for payments made, or copies
of canceled checks used to pay for project activities.
Regulations of the Derelict Structures Fund -- The Subgrantee agrees to
abide by all regulations, requirements and conditions set forth by the
Department of Housing and Community Development for use of the Derelict
Structures Fund. The Subgrantee agrees to provide reasonable access to
the project, and records pertaining thereto, by staff of the Grantee and the
Department of Housing and Community Development to verify progress and
completion of the project in accordance with the Derelict Structures Fund
program and this agreement.
At all times during the renovation, the Subgrantee shall comply with all
applicable federal, state, and local laws, ordinances and regulations.
Page 2 of 10
II. REIMBURSEMENT OF EXPENSES
III.
IV.
(a)
Form of Subsidy -- The total amount to be reimbursed to the Subgrantee by
the Grantee from the Derelict Structures Fund under this Agreement is
$50,000. The subsidy will be in the form of a grant of funds for
reimbursement of eligible expenses. As funds will be released to the
Subgrantee for expenses incurred or paid, no deed of trust or other
encumbrance will be placed upon the property by the Grantee as the result
of this agreement.
(b)
Claims for Reimbursement of Expenses -- The Subgrantee shall submit to
the Grantee's Department of Housing and Neighborhood Services
documentation of project expenses showing costs incurred or paid since the
inception of the project. Such documentation shall be in a form acceptable
to the Grantee, such as bills or invoices due, receipts for payments made, or
copies of canceled checks used to pay for project activities. The request for
reimbursement shall indicate the total of project expenses and the amounts,
itemized by purpose, claimed for reimbursement from the Grantee. All
documentation of costs claimed for reimbursement from the Grantee must be
submitted to the Grantee by January 30, 2004.
(c)
Payment of Reimbursement -- Upon receipt of satisfactory documentation as
described above, the Grantee shall reimburse the eligible expenses to the
Subgrantee within thirty (30) days of receipt of the request and
documentation.
THIRD-PARTY CONTRACTS
The Grantee shall not be obligated or liable hereunder to any party other than the
Subgrantee.
INSURANCE
(a)
Requirement of insurance. Blue Ridge Housing Development
Corporation ("BRHDC") shall, at its sole expense, obtain and maintain
during the life of this Agreement the insurance policies and bonds
required by this section. Any required insurance policies and bonds
shall be effective prior to the beginning of any work or other
performance by BRHDC under this Agreement. The following policies
and coverages are required:
(1) Commercial General Liability. Commercial general liability
insurance shall insure against all claims, loss, cost, damage, expense
or liability from loss of life or damage or injury to persons or property
Page 3 of 10
arising out of the BRHDC's performance under this Agreement. The
minimum limits of liability for this coverage shall be $1 million
combined single limit for any one occurrence.
(2) Contractual Liability. Broad form contractual liability insurance
shall include the indemnification obligation set forth in section VI of this
Agreement.
(3) Workers' Compensation. Workers' compensation insurance
covering BRHDC's statutory obligation under the laws of the
Commonwealth of Virginia and employer's liability insurance shall be
maintained for all its employees engaged in work under this Agreement.
Minimum limits of liability for employer's liability shall be one hundred
thousand dollars and no cents ($100,000.00) bodily injury by accident
each occurrence; five hundred thousand dollars and no cents
($500,000.00) bodily injury by disease (policy limit); and one hundred
thousand dollars and no cents ($100,000.00) bodily injury by disease
(each employee). With respect to workers' compensation coverage, the
BRHDC's insurance company shall waive rights of subrogation against
the City, its officers, employees, agents, volunteers and
representatives.
(4) Automobile Liability. The minimum limit of liability for automobile
liability insurance shall be $350,000 combined single limit applicable to
owned or non-owned vehicles used in the performance of any work
under this Agreement.
(5) Tenant's insurance. [optional if a lease]. Tenant shall, at its sole
cost and expense, obtain and maintain during the life of this Lease a
property insurance policy written on an "all risk" basis insuring all of
tenant's personal property, including, but not limited to, equipment,
furniture, fixtures, furnishings, and leasehold improvements which are
Tenant's responsibility, for not less than full replacement cost of such
property. All proceeds of such insurance shall be used to repair or
replace tenant's property.
(6) Umbrella Coverage. The insurance coverages and amounts set
forth in subsections (a), (b), and (c) of this section may be met by an
umbrella liability policy following the form of the underlying primary
coverage in a minimum amount of $1 million. Should an umbrella
liability insurance coverage policy be used, such coverage shall be
Page 4 of 10
accompanied by a certificate of endorsement stating that it applies to
the specific policy numbers indicated for the insurance providing the
coverages required by subsections (a), (b), and (¢), and it is further agreed
that such statement shall be made a part of the certificate of insurance
furnished by BRHDC to this City.
(7) Evidence of Insurance. All insurance shall meet the following
requirements:
Prior to execution of this Agreement, BRHDC shall
furnish the City a certificate or certificates of
insurance showing the type, amount, effective dates
and date of expiration of the policies. Certificates of
insurance shall include any insurance deductibles.
Such certificates shall be attached to this
Agreement at the time of execution of this
Agreement and shall be furnished in a timely
fashion to demonstrate continuous and
uninterrupted coverage of all of the required forms
of insurance for the entire term of this Agreement.
The required certificate or certificates of insurance
shall include substantially the following statement:
"The insurance covered by this certificate shall not
be canceled or materially altered, except after thirty
(30) days written notice has been received by the
Risk Management Officer for the City of Roanoke."
The required certificate or certificates of insurance
shall name the City of Roanoke, its officers,
employees, agents, volunteers and representatives
as additional insureds.
Where waiver of subrogation is required with
respect to any policy of insurance required under
this section, such waiver shall be specified on the
certificate of insurance.
Insurance coverage shall be in a form and with an
insurance company approved by the City which
approval shall not be unreasonably withheld. Any
insurance company providing coverage under this
Page 5 of 10
VI.
Agreement shall be authorized to do business in the
Commonwealth of Virginia.
(b)
Ranges and Limits. At the end of one year, the City shall have the right
to require increases in the amounts of insurance specified above. Any
adjustments shall bear a reasonable relation to any change in the cost
of living or cost of repair or replacement, as measured by changes in
the consumer Price Index of the United States Bureau of Labor
Statistics applicable to the Commonwealth of Virginia or comparable
measure if the Consumer Price Index is no longer being issued.
(c)
Bond. Contractor shall post and maintain for the life of this Agreement
a performance bond in favor of the City in the amount of SN/A. The
bond shall be issued by a bonding company approved by the City and
shall be conditioned upon BRHDC's full and punctual performance of
BRHDC's obligations and undertakings under this Agreement.
TERMINATION OF AGREEMENT
In the event the Subgrantee materially fails to comply with any term of this
Agreement, including failure to continue substantive work toward completion as
determined in the sole discretion of the Grantee, the Grantee may suspend or
terminate, in whole or in part, this Agreement with 15 days written notice to the
Subgrantee.
INDEMNITY
The Subgrantee agrees and binds itself and its successors and assigns to
indemnify, keep and hold the Grantee and its officers, employees, agents,
volunteers and representatives free and harmless from any liability on account of
any injury or damage of any type to any person or property growing out of or directly
or indirectly resulting from any act or omission of the Subgrantee including: (a) the
Subgrantee's use of the streets or sidewalks of the Grantee or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or privilege
granted by or under this Agreement; or (d) the failure, refusal or neglect of the
Subgrantee to perform any duty imposed upon or assumed by the Subgrantee by or
under this Agreement. In the event that any suit or proceeding shall be brought
against the Grantee or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with the
Subgrantee on account thereof, the Subgrantee, upon notice given to it by the
Grantee or any of its officers, employees, agents, volunteers or representatives, will
pay all costs of defending the Grantee or any of its officers, employees, agents,
volunteers or representatives in any such action or other proceeding. In the event
Page 6 of 10
of any settlement or any final judgement being awarded against the Grantee or any
of its officers, employees, agents, volunteers or representatives, either
independently or jointly with the Subgrantee, then the Subgrantee will pay such
settlement or judgement in full or will comply with such decree, pay all costs and
expenses of whatsoever nature and hold the Grantee or any of its officers,
employees, agents, volunteers or representatives harmless therefrom.
The Subgrantee shall maintain liability insurance with a quality company, issued by
a company licensed to transact business in this state, during the life of the
Agreement and shall furnish the City with a Certificate of Insurance which shall
name the City, its officers, agents and employees as additional insureds, providing
coverage against any and all claims and demands made by any person or persons
whomsoever for property damages or bodily injury (including death) incurred in
connection with the services to be provided under this Agreement.
VII. INDEPENDENT CONTRACTOR
Services performed under this Agreement shall be performed on an independent
contractor basis and under no circumstances shall this agreement be construed as
establishing an employee/employer relationship. The Subgrantee shall be
completely responsible for its activities in performing services hereunder.
VIII. NONDISCRIMINATION
1. During the performance of this contract, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any employee or applicant
for employment because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to
discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation
of the Subgrantee. The Subgrantee agrees to post in conspicuous
places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
(2)
The Subgrantee, in all solicitations or advertisements for employees
placed by or on behalf of the Subgrantee, will state that such Subgrantee
is an equal opportunity employer.
(3) Notices, advertisement and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the purpose
of meeting the requirements of this section.
The Subgrantee will include the provisions of the foregoing subparagraphs A
1, 2 and 3 in every subcontract or purchase order of over ten thousand
Page 7 of 10
IX.
dollars ($10,000), so that the provisions will be binding upon each
subcontractor or vendor.
DRUG-FREE WORKPLACE
1. During the performance of this contract, the Subgrantee agrees to:
(1) Provide a drug-free workplace for the Subgrantee's employees;
(2) Post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in the Subgrantee's
workplace and specifying the actions that will be taken against
employees for violations of such prohibition;
(3)
(4)
State in all solicitations or advertisements for employees placed by or on
behalf of the Subgrantee that the Subgrantee maintains a drug-free
workplace; and
Include the provisions of the foregoing clauses in every subcontract or
purchase order of over ten thousand dollars ($10,000), so that the
provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to
a contractor in accordance with this chapter, the employees of whom are
prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana
during the performance of the contract.
FAITH-BASED ORGANIZATIONS
Pursuant to Section 2.2-4343.1 of the Code of Virqinia (1950), as amended, the City
of Roanoke does not discriminate aqainst faith-based or.qanizat ons
Xl. SUCCESSORS
This Agreement shall be binding upon each of the parties, and their assigns,
purchasers, trustees, and successors.
Xll. AMENDMENTS
Page 8 of 10
The Grantee, from time to time, may require changes in the obligations of the
Subgrantee hereunder. In such event or events, such changes which are mutually
agreed upon by and between the Grantee and the Subgrantee shall be incorporated
in written amendment to this Agreement.
XlII. GOVERNING LAW
This Agreement shall be governed by laws of the Commonwealth of Virginia.
XlV. AVAILABILITY OF FUNDS
XV.
Derelict Structure Funds to be reimbursed bythe Grantee to the Subgrantee under
this Agreement is contingent upon necessary appropriation of such funds by the
Virginia Department of Housing and Community Development to the Grantee. In
the event that appropriation of such sufficient funds are withdrawn by the
Department of Housing and Community Development, at the sole discretion of the
Grantee, this Agreement may be terminated in whole or in part.
NOTICE
Any notice, request, or demand given or required to be given under this Agreement
shall, except as otherwise expressly provided herein, be in writing and shall be
deemed duly given only if delivered personally or sent by certified mail, return
receipt requested to the addresses stated below.
To the City:
City Manager
Room 364, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
To the
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if
mailed, upon the third business day after the mailing thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
Page 9 of 10
and year herein above written:
ATTEST:
By
Mary F. Parker, City Clerk
FOR THE GRANTEE:
By_
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By_ By.
Secretary
Blue Ridge Housing Development Corporation
President
APPROVED AS TO FORM
APPROVED AS TO EXECUTION
Assistant City Attorney
Assistant City Attorney
APPROPRIATION AND FUNDS REQUIRED
FOR THIS AGREEMENT CERTIFIED
Director of Finance
Account Number
Page 10 of 10
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION authorizing execution of an Agreement between the City and Blue Ridge
Housing Development Corporation in order to provide funds from the Derelict Structures Fund, in
the amount of $50,000.00, to Blue Ridge Housing Development Corporation for renovation of
property located at 1018 Jamison Avenue, upon certain terms and conditions.
WHEREAS, by Resolution No. 35005-080700, adopted August 7, 2000, City Council
authorized the City Manager to prepare and submit an application to the Virginia Department of
Housing and Community Development for a grant from the Derelict Structures Fund in the amount
of $100,000.00 on behalf of Northwest Neighborhood Environmental Organization and Two B
Investments;
WHEREAS, the grant was awarded, and a funding agreement was executed between the City
and the Department of Housing and Community Development on May 29, 2001;
WHEREAS, the City of Roanoke has $50,000.00 of unexpended funds from the grant;
WHEREAS, Blue Ridge Housing Development Corporation CBRHDC") desires to utilize
the City's remaining $50,000.00, on a reimbursement basis, to renovate property located at 1018
Jamison Avenue, which is in the Southeast by Design neighborhood; and
WHEREAS, BRHDC is committing $70,000.00 from its own line of credit, and in
partnership with Total Action Against Poverty, will commit another $30,000.00 for match.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager, or the Assistant City Manager, is hereby authorized to execute any and all requisite
H:/RES 0 LUTIONS\R-FUNDSTOBRHDC072103 DOC
documents, approved as to form by the City Attorney, to allocate $50,000.00 of the Derelict
Structures Fund grant to BRHDC on a reimbursement basis, as more particularly set out in the City
Manager's letter dated July 21, 2003, to this Council.
ATTEST:
City Clerk.
H:~ES OLUTIONSW. FLrNDSTOBRHDC072103 DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36437-072103 amending and reordaining certain
sections of the 2003-04 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds in connection with various school accounts; and
dispensing with the second reading by title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\July 21, 2003 correspondence,wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 21st day of July, 2003.
No. 36437-072103.
AN ORDINANCE to amend and reordain certain sections of the 2003-2004
School and School Capital Projects Funds Appropriations, and dispensing with the second
reading by title of this ordinance,
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2003~2004 School and School Capital Projects Funds Appropriations be, and the same
are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education
Comprehensive School Reform Grant - Huff Lane 2003-04 (1-8) ...........
Comprehensive School Reform Grant - Oakland 2003-04 (9-14) ............
Reading Program 2003-04 (15) ...............................................................
D-Day Memorial Program 2003-2004 (16) ...............................................
Comprehensive School Reform Grant - Noel Taylor
Learning Academy 2003-04 (17-26) .....................................................
Other Uses of Funds (27-28) ...................................................................
Revenues
$137,719,181
75,000
75,000
110,295
5,000
50,000
5,261,681
Education
Comprehensive School Reform Grant - Huff Lane 2003-04 (29) .............
Comprehensive School Reform Grant - Oakland 2003-04 (30) ...............
Reading Program 2003-04 (31) ...............................................................
D-Day Memorial Program 2003-04 (32) ...................................................
Comprehensive School Reform Grant - Noel Taylor
Learning Academy 2003-04 (33) ..........................................................
School Capital Projects Fup,~
$137,719,181
75,O00
75,000
110,295
5,000
50,000
Appropriations
Education
Patrick Henry High School Project (34) $ 25,017,418
................................................... 650,000
Revenues
Non-Operating
Transfer from School Fund (35) ...............................................................
1) Substitutes
2) MicroSociety
Program Coordinator
3) Social Security
4) Retirement
5) MicroSociety School
Reform Model
6) Staff Travel
7) Orchard Math
Software
8) Equipment
9) Teacher Stipends
10) Social Security
11) Contracted Professional
Development
12) Staff Travel
13) EveryDay Math
Materials
14) Equipment
15) Reading Material
16) Field Trips
17) Substitute Teachers
18) Teacher Stipends
19) Social Security
20) Staff Travel
21) Evaluation Services
22) Professional
Development
23) School Reform Model
24) Other Charges
25) Administrative Supplies
26) Instructional Supplies
27) Interest
28) Transfer to School
Capital Projects Fund
29) Federal Grant Receipts
30) Federal Grant Receipts
31) Donations
32) Donations
33) Federal Grant Receipts
(030-061-6113-6000-0021) $ 1,000
(030-061-6113-6000-0121) 20,000
(030-061-6113-6000-0201) 1,484
(030-061-6113-6000-0202) 124
(030-061-6113-6000-0313) 36,000
(030-061-6113-6000-0554) 3,000
(030-061-6113-6000-0615) 5,500
(030-061-6113-6000-0821) 7,892
(030-061-6114-6000-0129) 31,750
(030-061-6114-6000-0201) 2,430
(030-061-6114-6000-0313) 7,000
(030-061-6114-6000-0554) 1,000
(030-061-6114-6000-0614) 22,100
(030-061-6114-6000-0821) 10,720
(030-061-6612-6004-0614) 110,295
(030-062-6613-6004-0583) 5,000
(030-063-6115-6100-0021) 9,600
(030-063-6115-6100-0129) 2,787
(030-063-6115-6100-0201) 213
(030-063-6115-6100-0551) 2,500
(030-063-6115-6100-0584) 3,775
(030-063-6115-6100-0585) 14,000
(030-063-6115-6100-0586) 10,625
(030-063-6115-6100-0587) 1,500
(030-063-6115-6100-0601) 1,500
(030-063-6115-6100-0614) 3,500
(030-065-6007-6998-0902) (400,000)
(030-065-6007-6999-9531) 400,000
(030-061-6113-1102) 75,000
(030-061-6114-1102) 75,000
(030-061-6612-1103) 110,295
(030-062-6613-1103) 5,000
(030-063-6115-1102) 50,000
$ 650,000
650,000
34) Appropriated from
General Revenue
35) Transfer from
School Fund
(031-065-6066-6896-9003)
(031-060-6066-1127)
$ 400,000
400,000
Pursuant to the provisions of Section 12 of the City Charier, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Phone:
ROANOKE CITY SCHOOL BOARD
P, O. Box :L3145
Roanoke, Virginia 24031
540-853-2381 -- Fax: 540-853-295:L
July 21, 2003
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its July 1 meeting,
the Board respectfully requests City Council to approve the following
appropriations:
· $800,000.00 for the Patrick Henry High School project. The
monies will be used for architectural fees for the development of
construction documents and for construction management
services for the project.
· $75,000.00 for the Comprehensive School Reform Grant for Huff
Lane MicroVillage. The funds will provide for the replication of
successful intervention programs from other school divisions at
the school and will provide staffing for a MicroSociety program,
which includes staff development and skills instruction for
students. This continuing program will be one hundred percent
reimbursed by federal funds.
· $75,000.00 for the Comprehensive School Reform Grant for
Oakland School. The funds will provide for the replication of
successful intervention programs from other school divisions at
the school and will provide staff development for teachers and
math skills instruction for students. This continuing program will
be one hundred percent reimbursed by federal funds.
· $50,000.00 for the Comprehensive School Reform Grant for Noel
Taylor Learning Academy. The funds will provide for the
replication of successful intervention programs from other school
divisions at the school and will implement a basic skills program,
which includes staff development and remedial skills instruction.
This continuing program will be one hundred percent reimbursed
by federal funds.
Members of Council
Page 2
]uly 21, 2003
re
· $110,295.00 for the Schools' reading program. The funds will
pay for reading materials for elementary school reading
programs. A private donation has been received for this new
program.
· $5,000.00 for the D-Day Memorial Program. The funds will pay
for D-Day Memorial visitations by students. A private donation
has been received for this new program.
Thank you for your attention to this request.
Sincerely,
Cindy H. Lee, Clerk
CC;
Mrs. Gloria P. Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. ~lesse A. Hall
Mr. 3im Wells (with accounting
Details)
JESSE A. HALL
Director of Finance
July 21, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, $.W., Room 461
P.O. Box 1220
Roanoke, Virginia, 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver~cl.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This
report will appropriate the following:
$400,000 for the Patrick Henry High School project. The monies will be used
for architectural fees, for the development of construction documents and for
construction management services for the project. The total cost of this portion
of the Patrick Henry High School project is $800,000. $400,000 was previously
appropriated to the Patrick Henry High School Project account (031-065-6066-
6896) by Council on June 16, 2003 (Ordinance No. 36404-061603). The
remaining $400,000 is available in the Schools' Other Uses of Funds account
(030-065-6007-6998~0902) as a result of funding earmarked for future debt
service which is available to cash-fund project costs.
$75,000 for the Comprehensive School Reform Grant for Huff Lane
MicroVillage. The funds will provide for the replication of successful intervention
programs from other school divisions at the school and will provide staffing for a
MicroSociety program, which includes staff development and skills instruction
for students. This continuing program will be one hundred percent reimbursed
by federal funds.
$75,000 for the Comprehensive School Reform Grant for Oakland School. The
funds will provide for the replication of successful intervention programs from
other school divisions at the school and will provide staff development for
teachers and math skills instruction for students. This continuing program will
be one hundred percent reimbursed by federal funds.
Honorable Mayor and Members
of City Council
July 21, 2003
$50,000 for the Comprehensive School Reform Grant for the Noel Taylor
Learning Academy. The funds will provide for the replication of successful
intervention programs from other school divisions at the school and will
implement a basic skills program, which includes staff development and
remedial skills instruction. This continuing program will be one hundred percent
reimbursed by federal funds.
$110,295 for the Schools' reading program. The funds will pay for reading
materials for elementary school reading programs. A private donation has
been received for this new program.
$5,000 for the D-Day Memorial Program. The funds will pay for D-Day
Memorial visitations by students. A private donation has been received for
this new program.
I recommend that you concur with this request of the School Board.
Sincerely,
Jesse A. Hall
Director of Finance
Attachment
JAH/ctg
C:
Darlene L. Burnham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #20
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 21, 2003, Council Member Wyatt requested a briefing with regard to the traffic
situation at Brandon Oaks Retirement Community.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Kenneth H. King, Jr., Manager, Division of Transportation
H:~;~enda.03\July 21, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) g53-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.v~.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
July 25, 2003
File #15-110-326
Ms. Jennifer L. Pfister
4701 Norwood Street, S. W.
Roanoke, Virginia 24018-1933
Dear Ms, Pfister:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July21,2003, you were appointed as a member of the Roanoke Valley-Alleghany Regional
Commission, for a term ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:~Agenda.03\July 21, 2003 Oaths.wpd
Ms. Jennifer L. Pfister
July 25, 2003
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Valley-
Alleghany Regional Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Wayne G. Strickland, Secretary, Roanoke Valley-Alleghany Regional Commission,
313 Luck Avenue, S. W., Roanoke, Virginia 24010
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03\Ju[y 21, 2003 Oaths.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the twenty-first day of July, 2003, JENNIFER L. PFISTER was appointed as
a member of the Roanoke Valley-Alleghany Regional Commission, for a term ending
June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this twenty-fifth day of
July, 2003.
City Clerk
H:~Agenda,03~July 21, 2003 Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
T¢lcphon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk~ci.roanok¢.va. us
July 25, 2003
File #15-110-327
STEPHAN1E M. MOON
Dcputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
Mr. Edgar V. Wheeler
1320 Lakewood Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Wheeler:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 21,2003, you were reappointed as a member of the Flood Plain Committee, for a term
ending June 30, 2004.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Flood Plain Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Philip C. Schirmer, Engineering Liaison, Flood Plain Committee
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.O3\July 21,2003 Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lephon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
July 25, 2003
File #32-166-373
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clcrk
Beth Doughty, Manager
Warehouse Row, L.P. c/o
Roanoke Regional Chamber of Commerce
212 South Jefferson Street
Roanoke, Virginia 24011
Dear Ms. Doughty:
I am enclosing copy of Ordinance No. 36438-072103 accepting the bid of Warehouse Row,
L.P., and authorizing a second amendment and extension of an existing lease between the
City of Roanoke and Warehouse Row, L.P., for the lease of property known as
Warehouse Row Buildings located at 117 and 119 Norfolk Avenue, S. W.; authorizing the
City Manager to execute the second amendment and lease extension; and dispensing with
the second reading by title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003, and is in full force and effect
upon its passage.
~'~'~Sincerely, ~. ~d:l,A.~t,~Cn~
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director, Economic Development
Christopher L. Whitlow, Economic Development Administrator
H:~Aaenda.03~Julv 21. 2003 corresoondence.wDd
IN TIlE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36438-072103.
AN ORDINANCE accepting the bid of Warehouse Row, L.P., and
authorizing a second amendment and the extension of an existing lease between the
City of Roanoke and Warehouse Row, L.P., for the lease of property known as the
· Warehouse Row Buildings located at 117 and 119 Norfolk Avenue, SW, (the
"Property"); authorizing the City Manager to execute such second amendment and
lease extension; and dispensing with the second reading by title of this ordinance.
WHEREAS, the original lease with Warehouse Row, L.P., was authorized by
Ordinance No. 36046-081902 for a forty-year term beginning September 1, 2002,
together with the first amendment dated May 20, 2003, to such lease agreement (both
hereafter referred to as "lease" or "lease agreement"); and
WHEREAS, financing for the renovation requires a lease greater than 39 ',6
years from the time the renovation is completed; and
WHEREAS, the City has, by advertisement published once a week for two
consecutive weeks in a paper of general circulation published in the City, publicly
invited bids for the extension of the lease for the Property; and
WHEREAS, one bid for the lease extension was received and was publicly
opened at the City Council meeting held on July 21, 2003; and
WHEREAS, City Council held a public hearing on such matter at its meeting
on Monday, July 21, 2003, at which time all persons were accorded a full and fair
opportunity to comment on such matter; and
WHEREAS, the bid of Warehouse Row, L.P., to extend the existing lease of
H:~M easures~Lease ex~ ension Warehouse Row 703.DOC ]
the Property so that it will have a term of forty (40) years, commencing on July 25,
2003, and to be otherwise upon the same terms and conditions of the existing lease
between the City of Roanoke and Warehouse Row, L.P., was deemed the most
responsive and responsible bid made to the City for the extension of such lease.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Warehouse Row, L.P., to extend the lease of the Property so
that it will have a term of 40 years commencing on July 25, 2003, is hereby ACCEPTED,
with the other terms of the existing lease to remain in full force and effect.
2. The City Manager and City Clerk are hereby authorized, for and on behalf
of the City, to execute a second amendment and lease extension between the City and
Warehouse Row, L.P., for the Property, to be in a form approved by the City Attorney,
and the City Manager is authorized to take such further action as may be needed to
accomplish such extension, all as set forth in the City Manager's letter to Council dated
July 21, 2003.
3. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
4. The City Clerk is directed to forward an attested copy of this ordinance to
Warehouse Row, L.P.
ATTEST:
City Clerk.
H:hMeasures\Lease extension Warehouse Row 703.DOC 2
BID FORM
Extension of Warehouse Row Lease Agreement dated August 19, 2002
Bidder: Warehouse Row, L.P.
Proposed terms of Lease Extension
Extend the terms of the existing lease between the City of Roanoke and Warehouse Row, L.P.,
dated August 19, 2002, as amended by the First Amendment to Lease Agreement dated May 20,
2003, to provide for a new term of July 25, 2003 through midnight on July 24, 2043. All other
terms of the existing lease shall remain unchanged.
Dated this 16th day of July, 2003:
Warehouse Row, L.P. (Bidder), by Warehouse
Row, L.L.C~., its general partner
By:
Nan~:'~leth Dough~
Title: Manager
16225/16/1025156.1
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred 7'. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease Extension of City Owned
Property known as the Warehouse Row
buildings located at 117 and 119 Norfolk
Avenue S,W.
Background:
Last August, the City of Roanoke entered into a lease agreement with Warehouse Row,
L.P. for the lease of the property known as the Warehouse Row buildings located at 117
and 119 Norfolk Avenue for a forty-year term beginning September 1,2002.
As Warehouse Row, L.P. is utilizing historic tax credits to fund the renovation of the
buildings, such funding requires a lease greater than 39 1/2 years from the time the
renovation is complete. As the renovation is expected to be complete next month
(August, 2003), Warehouse Row, L.P. is requesting the City to amend the lease
agreement so that the lease will have a term of 40 years commencing on July 25, 2003.
Such amendment will allow Warehouse Row, L.P. to meet the historic tax credit
requirement. All other terms of the existing lease will remain in full force and effect.
Since the amendment and lease extension involve a period of more than five years, the
applicable statutes require an invitation to receive bids for such extension and a public
hearing on the matter. An invitation to bid and notice of public hearing has been
advertised and bids are to be submitted by 1:00 p.m. on July 21,2003, and the public
hearing will be held at Council's 7:00 p.m. meeting that day.
Honorable Mayor and Members of Council
July 21,2003
Page 2
An Ordinance is attached as Attachment (A) that would be completed upon acceptance
of the bid from the most responsive bidder and the name of such bidder inserted in such
ordinance.
Recommended Action:
Following a public hearing and the opening and consideration of bids, accept the most
responsive bid and authorize the City Manager to execute a second amendment and
lease extension. Such agreement would extend the lease of the Property so that it will
have a term of 40 years commencing on July 25, 2003, and which will be approved as
to form by the City Attorney. Furthermore, authorize the City Manager to take such
further actions as may be necessary to accomplish such extension.
City Manager
DLB:clw
Attachment
c: Jesse Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Elizabeth A. Neu, Director of Economic Development
Christopher L. Whitlow, Economic Development Administrator
CM03-00151
NOTICE:
The Ordinance providing for the award and execution of the Second Amendment and Lease
Extension Agreement for City owned property know as the Warehouse Row Buildings located at 117
and 119 Norfolk Avenue, S. W., will be submitted by the City Attorney after the bids are opened and
reviewed.
ADVERTISEMENT FOR INVITATION FOR BIDS
AND
NOTICE OF PUBLIC HEARING
Before The Council of the City of Roanoke For Execution of a Lease Extension Agreement to an
Existing Lease of certain City owned buildings located at 117 and 119 Norfolk Avenue, SW
The City of Roanoke (City) hereby gives notice that it is seeking bids from qualified bidders to enter
into a lease extension agreement with the City for an existing lease of City owned buildings located
downtown at 117 and 119 Norfolk Avenue, SW, Roanoke, Virginia (Buildings). The lease extension
period will be for a period from September 1, 2002, until July 25, 2003, and then the term shall be for
forty (40) years commencing on July 25, 2003, and terminating at midnight on July 24, 2043, with the
other terms &the existing lease dated September 1, 2002, with the first amendment, to remain in full
force and effect.
If the City elects to award a lease extension agreement, City Council will be requested to adopt an
ordinance granting such an award which will provide in substance for the above requirements. A copy
of the full text of the proposed ordinance is on file and may be reviewed in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia,
24011.
Any interested party is invited to submit a written bid for the lease extension agreement as set forth
above. Each bidder shall submit at a minimum the following information:
1. The bidder's proposed terms for the proposed lease extension agreement.
2. Such other information as the bidder deems appropriate.
Bids are to be submitted in sealed envelopes or containers to the City Clerk at the address noted
1
above on or before 1:00 p.m., local time, Monday, July 21, 2003. The outside of the bid envelope
should be marked as follows: "BID FOR EXECUTION OF A LEASE EXTENSION
AGREEMENT TO AN EXISTING LEASE FOR CERTAIN CITY OWNED BUILDINGS
LOCATED AT 117 AND 119 NORFOLK AVENUE, SW, TO BE OPENED AT CITY COUNCIL
MEETING AT 7:00 P.M. ON MONDAY, JULY 21, 2003." The bid shall be addressed to the City
Council of Roanoke, c/o Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215
Church Avenue, SW, Roanoke, Virginia, 24011. All bids received will be held by the City Clerk,
unopened, until 7:00 p.m., local time, on Monday July 21, 2003, at which time they will be delivered
to the Council Chambers, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, SW,
Roanoke, Virginia, 24011, and thereafter be publicly opened and read aloud in accordance with
Section 15.2-2102, Code of Virginia (1950), as amended.
The City reserves the fight to reject any and all bids, to waive any informality or irregularity in the
bids received, and to accept the bid which is deemed to be in the best interest of the City.
Pursuant to the requirements of Sections 15.2-1800 and 1813, Code of Virginia (1950), as amended,
notice is hereby given that the Council of the City of Roanoke will hold a public hearing on the above
matter on Monday, July 21, 2003, at 7:00 p.m., local time, or as soon thereafter as Council is
available, in the Council Chambers, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, SW, Roanoke, Virginia. For further information on this matter, you may contact the Office
of the City Clerk at (540)853-2541 or Mr. Chris Whitlow, Economic Development, at (540)853-
1698.
All parties and interested citizens may appear on the above date and be heard on the matter. If you
are a person who needs accommodations for this hearing, please contact the City Clerk's Office at
(540)853-2541 before 12:00 noon on the Wednesday before the date of the heating listed above.
2
GIVEN under my hand this 2nd day of July ,2003.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times, Legal Notices once on Monday, July 7, 2003, and once
on Monday, July 14, 2003.
Send Publisher's Affidavit to:
Send Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Elizabeth A. Neu, Director of Economic Development
111 Franklin Plaza, Suite 200
Roanoke, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
..................................................
OFFICE OF ECONOMIC DEVELOPMENT
SUITE 200
111 FRANKLIN PLAZA
ROANOKE VA 24011
REFERENCE: 80084300
02163452
Lease Extension
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~nia. Sworn and subscribed before me this
l~7~ _jday of July ~03. Witness my hand and
~_~=__~_~__~__ _ Notary Public
~'~sszon expires
PUBLISHED ON: 07/07 07/14
TOTAL COST: 740.60
FILED ON: 07/14/03
Signature: .... ,
tNYII'All~N F6~ BIDS
AND
NOTICE OF PUBUC NEARING
1. The bidder's proposed
terms for the proposed lease
extension agreement.
2. Such other information as
the bidder deems appropriate.
Billing Services Representative
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lcphon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: cler~(~ci.roanoke.va, us
July 25, 2003
File #51
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clcrk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 21, 2003, a public hearing was held on the request of Boutros Y. and Shelia L. Melki
that a tract of land located at 926 Indiana Avenue, N. E., identified as Official Tax No.
3060505, be rezoned from RM-1, Residential Multi-family, Low Density District, to CN,
Neighborhood Commercial District.
The request for rezoning was denied.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Mr. Fred C. Crews, 918 Indiana Avenue, N. E., Roanoke, Virginia 24012
Ms. Linda $. Tate, 930 Indiana Avenue, N. E., Roanoke, Virginia 24012
Ms. Ethel M. Harrison, 919 Missouri Avenue, N. E., Roanoke, Virginia 24012
Ms. Barbara H. Haynes, 4959 Lantern Street, N. W., Roanoke, Virginia 24019
Ms. Robin Wheeler, 929 Missouri Avenue, N. E.. Roanoke, Virginia 24012
Blue Ridge Trustees, 3299 Happy Hollow Road, Blacksburg, Virginia 24060
Phillip Clark, President, Hollins Road North Civic League, 1222 Liberty Road, N. E.,
Roanoke, Virginia 24012
Mr. Richard Hendricks, Hollins Road North Civic League, 930 Missouri Avenue,
N. E., Roanoke, Virginia 24012
H:'~Agenda.03\July 21,2003 correspondence.wpd
Eric R. Spencer, Attorney
July 25, 2003
Page 2
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
H:~Agenda.03~July 21, 2003 con-espondence.wpd
Architectural ReMew Board
Board of Zoning Appeals
Planning ( ommiasion
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: pla n ning~ci.roanoke.va.us
July 21, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request from Boutros and Sheila Melki, represented by Eric
R. Spencer, attorney, to rezone a tract of land known as 928
Indiana Avenue, N.E., also known as Tax #3060505, from
RM-1, Residential Multifamily, Low Density District, to CN,
Neighborhood Commercial District.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, April 17, 2003. By a
vote of 0-6 (Mr. Manetta absent), the motion to recommend the rezoning to City
Council failed.
Background:
The subject parcel, zoned RM-1, Residential Multifamily, Low Density District, is
approximately 13,222 square feet. A 1,800 square foot, one-story structure,
formerly used as a church fellowship hall, is located on the subject parcel and
fronts on Indiana Avenue. A 900 square foot covered porch is attached to the
eastern end of the building.
Considerations:
The surrounding properties are zoned RM-1, Residential Multifamily, Low Density
District. All adjoining properties, except for the church across the street, are
currently single-family residential uses. The 900 block of Indiana Avenue and the
parallel block on Missouri Avenue are residential in character and land use. The
property on the corner of Indiana Avenue and Hollins Road is zoned LM, Light
Manufacturing District, and is used by a construction company for its offices.
This LM parcel, which fronts on Hollins Road, and the subject property are
separated by a viable single-family residential house fronting on Indiana Avenue.
The Petitioner proposes to maintain the existing building and provide an
appliance repair center. Such a use would be permitted in a CN district; however,
the CN rezoning is inappropriate in this case. The CN district is intended to
maintain or create commercial core areas within a neighborhood rather than
permitting the unplanned dispersion of commercial uses throughout the area. A
rezoning of the subject parcel in order to allow a single commercial use among
primarily residential uses is not consistent with the intent of the CN district.
Development of the site as proposed is inconsistent with the following policies
and statements of Vision 2001-2020, the City's Comprehensive Plan:
· Commercial Development: Roanoke will encourage commercial
development in appropriate areas (i.e., key intersections and centers) of
Roanoke to serve the needs of citizens and visitors (p.59, ED P6).
· Neighborhoods as villages: Neighborhood-oriented commercial activity
will be encouraged in well-defined village centers (p.40, NH P2).
· Village Centers: Centers generally have fixed limits so that commercial
activity does not encroach into the surrounding residential areas (p.40,
Strategic Initiative).
Under the existing zoning ordinance, the CN, Neighborhood Commercial District
is the strongest tool for encouraging the development of neighborhood village
centers and neighborhood commercial activity. The subject parcel is located on a
residential neighborhood street in which further commercial development is
unlikely and undesirable.
Staff received a letter in opposition to the petition from Rick Hendrick, a
representative of the Hollins Road North Civic League, expressing concern that
the area of the subject property is a neighborhood of single family housing and
that a commercial property would add to the traffic, endanger neighborhood
children, and create more noise.
Staff also received a petition with 32 signatures, expressing opposition to the
rezoning. Those signatures represent seven properties on Indiana Avenue,
seven on Missouri Avenue, six on Mohawk Avenue, three on Monticello Avenue,
and three on Hollins Road.
Planning Commission Hearing:
During the Planning Commission hearing, Eric Spencer, attorney, presented the
request. Boutros and Sheila Melki, petitioners, also spoke on behalf of their
petition. Nancy Snodgrass presented the staff report, recommending denial of
the request. Mr. Rick Hendrick, 933 Missouri Avenue, N.E., and a
representative of the Hollins Road North Civic League, appeared before the
Commission to voice opposition to the rezoning request. Mr. Hendrick said he
was speaking for a number of residents who were present at the hearing, and he
asked them to stand. Mr. Hendrick stated that he and many of his neighbors are
opposed to the rezoning request because the area is a neighborhood of single-
family homes, and he supported the vitality of the residential neighborhood with
information that four new homes have been built and purchased in the
community during the past year. Mr. Hendrick also referenced a letter of
opposition he submitted to staff as well as a petition representing property
owners on Indiana Avenue, Missouri Avenue, Mohawk Avenue, Monticello
Avenue, and Hollins Road.
Planning Commission discussion included the following:
· The amount of other CN, C-2, and LM zoned properties, in the area that
would permit operation of an appliance repair shop;
· The ramifications, if any, of the easement on the adjoining property that
would appear on the survey to include part of the functional operation of
the building on the subject property;
· Other uses that would be permitted with a CN zoning; and
· The inappropriateness of the location for commercial use given the
predominant residential character of the street and parallel streets in the
area.
Recommendation:
The Commission recommends the request be denied. Given the surrounding
land use pattern and the intent of the CN, Neighborhood Commercial District, the
Commission cannot support the request for rezoning to CN.
Respectfully submitted,
Robert B. Manetta, Chairman
Roanoke City Planning Commission
CC:
Darlene L. Buroham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Eric R. Spencer, Attorney for the Petitioner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
REZONING OF A TRACT OF LAND KNOWN
AS 926 INDIANA AVENUE, N.E.; ALSO KNOWN
AS TAX #3060505, FROM RESIDENTIAL TO
NEIGHBORHOOD COMMERICAL
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioners, Boutros Y. Melki and Shelia L. Melki, own land in the City of
Roanoke containing 0.293 acres, more or less, located at 926 Indiana Avenue, N.E., in the
City of Roanoke, Virginia, also known as Tax #3060505. Said tract is currently zoned RM-1.
A map of the property to be rezoned is attached hereto as Exhibit "A".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from RM-1 to CN, neighborhood
commercial, for the purpose of repairing small appliances.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will maintain
an existing building and will provide an appliance repair center to the neighborhood.
Attached as Exhibit "B" is a survey of said tract showing the location of existing
improvements on the property including necessary parking for the facility.
Attached as Exhibit "C" are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to and immediately across the street from
the property to be rezone&
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 6th day of March, 2003.
Respectfully submitted,
BOUTROS Y. ~¢I~i ......... 'x~
SHELI~E- I/~. /
Eric Roland Spencer
VSB #17427
P.O. Box 2542
Roanoke, Virginia 24010
(540) 343-4712
(540) 981-0441 (facsimile)
Counsel for Petitioners
Boutros Y. Melki
5220 Heatherstone Road
Roanoke, Virgini~a".24012
~'~i'~lia L. M~ki ~-' - k_
5~20 Hearthstone Road
R[oanoke, Virginia 24012
LEGEND
I
TAX /3060508
TAX ~30~0503 I INS~ ~9~01950~ I
~ S89'55'00'E 89.25' ., ·
N/F
ROBIN WHEELER
TAX /3060509
/NSF /02000120
FENCE . 67. 1 '
:5.1'
~ 0.293 ACRE
CONC.
~ PA TIO
CONC.
sroo~
SEE NOTE ~ ~ I STORY BRICK ~
~0' 'N ~STONE
~ PK FND. ~ P~NTERS
/N BLDG.
HOLLINS
73.3'
LINK
FENCE
69.3'
INDIANA A VENUE, N.E. 40' R/W
NOTES:
1. OWNERS OF RECORD: TRUSTEES OF- NEW HOPE BAPTIST CHURCH
2. LEGAL REFERENCE: DEED BOOK 1781, PAGE 1379
3. TAX MAP NUMBER: 306050.5
4. UNDERGROUND UTILIlh' SERVICE LINES
5. SEE PERPETUAL ESMT. FOR ENCROACHMENTS OF THAT PORTION
OF BRICK CHURCH BUILDING, SIDEWALK & BRICK WALL,
THE PROPERTY SHOWN HEREON.
PHYSICAL IMPROVEMENT SURVEY FOR
BOURTOS Y. IVlELKI
SHE/LA L. MELKI
926 INDIANA AVENUE, N.E.
AS DESCRIBED IN DEED BOOK 1781, PAGE 1579
BEING A REVISED DESCRIPTION OF
THE WEST PART OF LOT 1, BLOCK 11
FAtRMOUNT
CITY OF ROANOKE, VIRGINIA
SURVEYED NOVEMBER 11, 2002
JOB #R0221112.00
SCALE: 1" : 30'
TFL: 540-772-9580 FAX: 54-0-772-8050 ~
PLANNERS ARCHITEC1~ ENGINEERS SURVEYORS ICHK:MAC
Bolzer & AssocJetes, Inc. 1208 Corporote Circle Roonoke Vo. 24018
Fred C. Crews
Linda S. Tate
Ethel M. Harrison
Barbara H. Haynes
Robin Wheeler
Blue Ridge Trustees
929 Indiana Avenue
//3060511
918 Indiana Avenue
Roanoke, Virginia 24012
//3060504
930 Indiana Avenue
Roanoke, Virginia 24012
#3060503
919 Missouri Avenue
Roanoke, Virginia 24012
//3060508
4959 Lantern Street, N.W.
Roanoke, Virginia 24019
#3060509
929 Missouri Avenue
Roanoke, ~Virginia 24012
//3060709
3299 Happy Hollow Road
Blacksburg, Virginia 24060
TO THE HONORABLE MAYOR AND MEMBERS OF THE ROANOKE
CITY COUNCIL;
WE THE CITIZENS AND NEIGHBORS OF THE PROPERTY LOCATED
AT 926 INDIANA AVENUE NE. OPPOSE THE REZONING OF SAID
PROPERTY FROM RM-1 TO CN. THIS WOULD BE IN DIRECT
CONFLICT WITH THE CITIES PLAN TO HAVE MORE SINGLE
FAMILY DWELLINGS WITHIN THE CITY. THIS WOULD ALSO ADD
MORE TRAFFIC TO OUR COMMUNITY AND ADD TO DANGER TO
THE CHILDREN WHO LIVE IN THE HOMES THAT SURROUND THIS
PROPERTY. WE DO NOT WANT ANY BUSINESS TO BE OPERATED
BETWEEN TWO SINGLE FAMILY HOMES.
NAME ADDRESS
...... 2_/_____~~_~__~_~ ......... e_~_~.__:~~___~_~z/<
_t~.~-k .... _C~_ ........ ~_t_~_____~:2~.a~_:_~__st
_~___~__~_t_t_e_lJ ...... ~_tt__g__5__~__~_ ...... _,_.,,____,_,.,_,_,_,__,_,__'_,_,_/t/, *
10 -
.... ,4,~,~____p~t~k~_ ................... ~22 .... _z=2zo~_~__.d.v_e_. ......
TO THE HONORABLE MAYOR AND MEMBERS OF THE ROANOKE
CITY COUNCIL;
WE THE CITIZENS AND NEIGHBORS OF THE PROPERTY LOCATED
AT 926 INDIANA AVENUE NE. OPPOSE THE REZONING OF SAID
PROPERTY FROM RM-1 TO CN. THIS WOULD BE IN DIRECT
CONFLICT WITH THE CITIES PLAN TO HAVE MORE SINGLE
FAMILY DWELLINGS WITHIN THE CITY. THIS WOULD ALSO ADD
MORE TRAFFIC TO OUR COMMUNITY AND ADD TO DANGER TO
THE CHILDREN WHO LIVE IN THE HOMES THAT SURROUND THIS
PROPERTY. WE DO NOT WANT ANY BUSINESS TO BE OPERATED
BETWEEN TWO SINGLE FAMILY HOMES.
NAME ADDRESS
_o /
8
TO THE HONORABLE MAYOR AND MEMBERS OF THE ROANOKE
CITY COUNCIL;
WE THE CITIZENS AND NEIGHBORS OF THE PROPERTY LOCATED
AT 926 iNDIANA AVENUE NE. OPPOSE THE REZONING OF SAID
PROPERTY FROM RM-1 TO CN. THIS WOULD BE IN DIRECT
CONFLICT WITH THE CITIES PLAN TO HAVE MORE SINGLE
FAMILY DWELLINGS WITHIN THE CITY. THIS WOULD ALSO ADD
MORE TRAFFIC TO OUR COMMUNITY AND ADD TO DANGER TO
THE CHILDREN WHO LIVE IN THE HOMES THAT SURROUND THIS
PROPERTY. WE DO NOT WANT ANY BUSINESS TO BE OPERATED
BETWEEN TWO SINGLE FAMILY HOMES.
NAME ADDRESS
TO THE HONORABLE MAYOR AND MEMBERS OF THE ROANOKE
CITY COUNCIL;
WE THE CITIZENS AND NEIGHBORS OF THE PROPERTY LOCATED
AT 926 INDIANA AVENUE NE. OPPOSE THE REZONING OF SAID
PROPERTY FROM RM-1 TO CN. THIS WOULD BE IN DIRECT
CONFLICT WITH THE CITIES PLAN TO HAVE MORE SINGLE
FAMILY DWELLINGS WITH1N THE CITY. THIS WOULD ALSO ADD
MORE TRAFFIC TO OUR COMMUNITY AND ADD TO DANGER TO
THE CHILDREN WHO LIVE IN THE HOMES THAT SURROUND THIS
PROPERTY. WE DO NOT WANT ANY BUSINESS TO BE OPERATED
BETWEEN TWO SINGLE FAMILY HOMES.
NAME ADDRESS
MARCH 15 2003
CITY OF ROANOKE PLANNING COMMISSION;
I HAVE TALKED TO NEIGI-IBORS OF THE PROPERTY LOCATED AT
926 INDIANA AVENUE N.E. AND HAVE GOTTEN A LOT OF
COMMENTS FOR THE REZONE REQUEST OF SAID PROPERTY
FROM RM- 1 TO CN.
I WE ARE IN A NEIGHBORHOOD OF SINGLE FAMII.y HOUSING.
2 WE HAVE NO SIDE WALKS ON INDIANA AVE..
3 W'E HA¥'E iv-a~£ FAM~,iES ~v~iri S~oa~L ~HJ~OF,~N WHO PLAY
ACROSS THE STREET FROM THIS PROPERTY.
4 THE ONLY ACCESS FROM HOME TO HOME IS ON THE STREET.
5 A COMMERCIAL PROPERTY WOULD ONLY ADD TO THE
TRAFFIC AND DANGER OUR CHILDREN.
6 THIS WOULD ADD MORE NOISE.
7 THIS WOULD REDUCE THE PROPERTY VALUE OF OUR HOMES.
8 WE HAVE HAD 4 NEW HOMES BUILT AND SOLD WITHIN TWO
STREETS OF INDIANA AVE. ·
9 WE WANT TO GROW WITH HOMES FOR OUR FAMII.IES NOT
A BUSINESS.
10 MOST SAY THEY DON'T WANT THIS .
AFTER HEARING THIS, I AS A NEIGHBORHOOD LEADER CAN NOT
AGREE WITH THE REZONING REQUEST.
MR. MELKI BOUGHT THIS PROPERTY KNOWING IT WAS ZONED
FOR RM-1 IT SHOULD STAY THAT WAY.
:.THANK YOU
RICK HENDRICK
HOLLINS ROAD NORTH CIVIC LEAGUE.
RECEIVED
CITY OF FIOANOKE
PLANNING BUILDING AND DEVELOPMENT
3111412
926 Indiana Ave, NE
~LLO AV ~
306~301
RM-2
3111501
3040101
F~U-'
3061502
3~61503
S
June 26, 2003
Mary F. Parker, City Clerk
City of Roanoke
456 Municipal Bldg.
215 W. Church Avenue, S.W.
Roanoke, Virginia 24011
Re: Boutros Y. Melki and Shelia L. Melki
926 Indiana Avenue, N.E.
Dear Ms. Parker:
On behalf of my clients, Boutrous and Shelia Melki, I enclose Motion to recuse Counsel
Member, Alfred T. Dowe, Jr., for your filing. Please advise me immediately if you
require a hearing regarding the enclosed motion.
Eric Roland Spencer
ERS/sh
Enclosure
ERIC ROLAND SPENCER
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
REZONING OF A TRACT OF LAND KNOWN
AS 926 INDIANA AVENUE, N.E.; ALSO KNOWN
AS TAX #3060505, FROM RESIDENTIAL TO
NEIGHBORHOOD COMMERICAL
MOTION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
1. That your Petitioners, Boutros Metki and Shelia Melki filed a Petition to Rezone in the
City Clerk's Office on March 6, 2003.
2. That a public hearing is scheduled before the City Council Members on July 21,2003, at
which time Counsel Member Alfred T. Dowe, Jr., will be sitting;
3. That Alfred T. Dowe, Jr., is presently involved in civil litigation wherein Eric Roland
Spencer, attorney tbr Boutros Melki and Shelia Melki, represents the opposing party' to Mr. Dowe:
4. That the appearance of justice and impartiality requires that Alfred T. Dowe, Jr., recuse
himself from all further matters pertaining to the proceedings herein.
WHEREFORE, Boutros Melki and Shelia Melki, pray that the Honorable Alfred T. Dowe,
Jr., recuse himself from the vote on July 21,2003 at 7:00 p.m., regarding the Re-zoing application of
the petitioners.
Eric Roland Spencer
VSB #17427
P.O. Box 2542
Roanoke, Virginia 24010
(540) 343-4712
(540) 981-0441 (facsimile)
Counsel for Petitioners
Respectfully submitted,
BOUT~EL1A L. MELKI
By: ~'~ ~
Of Counsel
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011~1536
T¢lcphon~: (:540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
July 8, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEll& N. HARTMAN
Assistant City Clerk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
This will acknowledge receipt of your communication under date of June 26, 2003, with
regard to the rezoning of a tract of land located at 926 Indiana Avenue, N. E., from
Residential Multi-family, Low Density District, to CN, Neighborhood Commercial District,
in which you have enclosed a motion that Council Member Alfred T. Dowe, Jr., recuse
himself from voting. The request for rezoning has been advertised for public hearing
before the Council of the City of Roanoke at a regular meeting to be held on Monday,
July 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building.
I am advised by Council Member Dowe that he will make a decision on the question of
whether or not to recuse himself from voting on the rezoning at the Council meeting on
Monday, July 21 at 7:00 p.m.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
The Honorable Alfred T. Dowe, Jr., 2816 Aspen Grove Court, N. W., Roanoke,
Virginia 24017
William M. Hackworth, City Attorney
N:\CKMHI\Public Hea rings.03\Melki.Dowe, Decision.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk~¢i.roanok¢.va. us
May 7, 2003
File #51
STEPHANIE M. MOON
Deputy City Clcrk
SHEILA N. HARTMAN
Assistant City Clcrk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
I wish to acknowledge receipt of your communication which was received in the City Clerk's
Office on May 2, 2003, in connection with the request of Boutros Y. and Shelia L. Melki that
a tract of land containing 0.293 acre, more of less, located at 926 Indiana Avenue, N. E.,
identified as Official Tax No. 3060505, be rezoned from RM-1, Residential Multi-family,
Low Density District, to CN, Neighborhood Commercial District.
Pursuant to your request, the public hearing before Roanoke City Council which was
previously scheduled for Monday, May 19, 2003, at 7:00 p.m., will be rescheduled for
Monday, July 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Mr. Fred C. Crews, 918 Indiana Avenue, N. E., Roanoke, Virginia 24012
Ms. Linda S. Tate, 930 Indiana Avenue, N. E., Roanoke, Virginia 24012
Ms. Ethel M. Harrison, 919 Missouri Avenue, N. E., Roanoke, Virginia 24012
Ms. Barbara H. Haynes, 4959 Lantern Street, N. W., Roanoke, Virginia 24019
Ms. Robin Wheeler, 929 Missouri Avenue, N. E, Roanoke, Virginia 24012
Blue Ridge Trustees, 3299 Happy Hollow Road, Blacksburg, Virginia 24060
Phillip Clark, President, Hollins Road North Civic League, 1222 Liberty Road, N. E.,
Roanoke, Virginia 24012
Mr. Richard Hendricks, Hollins Road North Civic League, 930 Missouri Avenue,
N. E., Roanoke, Virginia 24012
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHl\Public Hearings.03\Melki Public Hearing Rescheduling.wpd
FROM : ERIC ROLAND SPENCER, P.C. PHONE NO. : 540 981 0441 May. 82 21~ 02:07PM Pi
VIA FACSIMILE - 540/853 - 1448
May2,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor ,
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler. Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linde F. Wyatt, Council Member
ATTN: STEPHANIE MOON
Re: Request of Boutros and Shelia Melki, to rezone a tract of land known as 926 Indiana
Avenue, N.E., also known as Tax #3060505, from RM-1, Residential Multifarnily,
Low Density D/strict, to CN, Neighborhood Commercial District
Dear Stephanie:
This will confirm your telephone conversation with my office today wherein you were
advised that I will be out of the country on May 19, 2003. I am by this letter hereby
requesting the public hearing regarding Mr. and Mrs. Melki's petition to rezone the
subject property be continued from May 19 to July 21, 2003, at 7:00 p.m. This will
further confirm that you advised that you will immediately contact the Roanoke Times to
change the date on the legal advertisement to save Mr. and Mrs. Melki additional costs of
advertising.
Should you have any questions or need additional information please feel free to contact
ERS/sh
cc: Bourtros and Shelia Melki
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Tclephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
May 2, 2003
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 19,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, on the request of Boutros Y. and Shelia L. Melki that a tract of land containing
0.293 acre, more of less, located at 926 Indiana Avenue, N. E., identified as Official Tax
No. 3060505, be rezoned from RM-1, Residential Multi-family, Low Density District, to CN,
Neighborhood Commercial District.
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning, Building and Development at 540-853-1730.
It will be necessary for you, or your representative, to be present at the May 19 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~°ublic Headngs.03~May 19.att-po.lttrs.wpd
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lcphon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: clef k~ ¢i.roanoke.v a.us
May 2, 2003
File #51
STEPHANIE M. MOON
Deputy City Clc~k
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Fred C. Crews
918 Indiana Avenue, N. E.
Roanoke, Virginia 24012
Blue Ridge Trustees
3299 Happy Hollow Road
Blacksburg, Virginia 24060
Ms. Linda S. Tate
930 Indiana Avenue, N. E.
Roanoke, Virginia 24012
Ms. Ethel M. Harrison
919 Missouri Avenue, N. E.
Roanoke, Virginia 24012
Ms. Barbara H. Haynes
4959 Lantern Street, N. W.
Roanoke, Virginia 24019
Phillip Clark, President
Hollins Road North Civic League
1222 Liberty Road, N. E.
Roanoke, Virginia 24012
Mr. Richard Hendricks
Hollins Road North Civic League
930 Missouri Avenue, N. E.
Roanoke, Virginia 24012
Ms. Robin Wheeler
929 Missouri Avenue, N. E.
Roanoke, Virginia 24012
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 19,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, on the request of Boutros Y. and Shelia L. Melki that a tract of land containing
0.293 acre, more of less, located at 926 Indiana Avenue, N. E., identified as Official Tax
No. 3060505, be rezoned from RM-1, Residential Multi-family, Low Density District, to CN,
Neighborhood Commercial District.
The City Planning Commission is recommending that Council deny the request for
rezoning. If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
H:~Pul31ic Hearings.03\Ma¥ 19.att-po.lttrs.wpd
Interested Property Ownerand/or
A~oining Property Owner
May 2,2003
Page 2
This letter is provided for you r information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning, Building and Development at 540-853-1730.
Sincerely,
MFP:mh
Mary F. Parker, CMC
City Clerk
H:\Pub~lc Headngs.03\May 19.att-po.lttrs.wpd
The Roanoke Times
Roanoke, virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
SPENCER, ERIC ROLAND
P. O. BOX 2542
ROANOKE VA 24010
REFERENCE: 80058655
02118402
Indiana Avenue
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~nia. Sworn and subscribed before me this
_9 day of May 2003. Witness my hand and
otary Public
~-co~mis~Sn-- ~---'-------~-~xpir~s ---fr2~l- _ _~_~_~ .
PUBLISHED ON: 05/02 05/09
TOTAL COST:
FILED ON:
230.00
05/09/03
Authorized ~ ~ ~,~ ~" ; ~
Signature:__J~~_~_~/_~~_,-- ~' '~'~'~ Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, July 21, 2003, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RM-1,
Residential Multifamily, Low Density District, to CN, Neighborhood Commercial District,
the following property:
That certain 0.293 acres, more of less, located at 926 Indiana Avenue, N.E.,
designated as Official Tax No. 3060505.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on
the above date and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, July 17, 2003.
GIVEN under my hand this 2nd. day of July ,2003.
Mary F. Parker, City Clerk.
H/NOTICES\N-REZO-MELKI072103 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, July 4, 2003, and once on Friday, July 11, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Eric Roland Spencer, Esquire
P. O. Box 2542
Roanoke, Virginia 24010
(540) 3434712
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
SPENCER, ERIC ROLAND
P. O. BOX 2542
ROANOKE VA 24010
REFERENCE: 80058655
02162910
Indiana Avenue, NE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
/~ day of July 2003. Witness my hand and
official seal.
My commission expires _/9/Ldk~_jl~D_O_~ .... .
PUBLISHED ON: 07/04 07/11
TOTAL COST: 225.40
FILED ON: 07/18/03
Authorized ~ ~ ~ /'~-- '
Signature :_ ///~/, ~/,__~_/_~_~/~F'~_~ A~, Billing Services Representative
/
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Heating on
Monday, May 19, 2003, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RM-1,
Residential Multifamily, Low Density District, to CN, Neighborhood Commercial District,
the following property:
That certain 0.293 acres, more of less, located at 926 Indiana Avenue, N.E.,
designated as Official Tax No. 3060505.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on
the above date and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by Thursday, May 15, 2003.
GIVEN under my hand this 29th day of April , 2003.
Mary F. Parker, City Clerk.
H \NOTICES/N REZO-MELKI051903 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, May 2, 2003, and once on Friday, May 9, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Eric Roland Spencer, Esquire
P. O. Box 2542
Roanoke, Virginia 24010
(540) 3434712
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on
Thursday, April 17, 2003, at 1:30 p.m., or as soon as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W.
Request from Boutros and Sheila Melki, represented by Eric Roland Spencer,
attorney, that 0.293 acres, more or less, located at 926 Indiana Avenue, N.E.,
designated as Official Tax No. 3060505, be rezoned from RM-1, Residential
Multifamily, Low Density District, to ON, Neighborhood Commercial District.
A copy of the application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-1730 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please pdnt in newspaper on Tuesday, April 1 and 8, 2003
Please charge to:
Eric Roland Spencer
P O Box 2542
Roanoke, VA 24010
(540)343-4712
Send affidavit of publication to:
Martha P. Franklin
Department of Planning Building & Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1730
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Boutros and Sheila Melki at 926 Indiana Avenue,N.E.) AFFIDAVIT
Tax No.3060505, from RM-1 to CN, )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
21st day of March, 2003, notices of a public hearing to be held on the 17th day of April,
2003,on the rezoning captioned above to the owner or agent of the parcels listed below
at their last known address:
Parcel Owner's Name
3060511 Fred C. Crews
3060504 Linda S. Tate
3060503
3060508
Ethel M. Harrison, Life Estate
Barbara H. Haynes
Robin Wheeler
3060509
3060709 Blue Ridge Trustees
Mailinq Address
918 Indiana Avenue, NE
Roanoke, VA 24012
930 Indiana Avenue, NE
Roanoke, VA 24012
919 Missouri Avenue, NE
Roanoke, VA 24012
4959 Lantern Street, NW
Roanoke, VA 24019
929 Missouri Avenue, NE
Roanoke, VA 24012
3299 Happy Hollow Road
Blacksbu~,VA 24060
Neighborhood Contacts:
Phillip Clark, President, Hollins Road North Civic League,
1222 Liberty Road, NE, Roanoke, VA 24012
Richard Hendrick, Hollins Road North Civic League,
930 Missouri Avenue, NE, Roanoke, VA 24012
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 21st day of March, 2003.
My Commission Expires: ~'-~x3 ~'--~tary~'~'~
Public
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIO*
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~ci.roanokc.ve, us
STEPHANIE M. MOON
D~puty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
March 7, 2003
File #51
Robert B. Marietta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on March 6, 2003, from
Eric R. Spencer, Attorney, representing Boutros Y. and Shelia L. Melki, requesting that a
tract of land containing .293 acre, more or less, located at 926 Indiana Avenue, N. E.,
identified as Official Tax No. 3060505, be rezoned from RM-1, Residential Multi-family,
Low Density District, to CN, Neighborhood Commercial District.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
N:\CKMHlXRezonings - Street. Alley Closings.03LMelki. Rezonmg.amn~i~l.~/~l
Robert B. Marietta, Chair
March 7, 2003
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Eric R. Spencer, Attorney, VSB #17427, P. O. Box 2542, Roanoke, Virginia 24010
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKMHl~Rezonings - S~eet. Alley Closings.03LMelki. Rezoning .... .~ · _~ ·
MARY F. PARKER~ CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.u$
July 25, 2003
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Edward A. Natt, Attorney
Osterhoudt, Prillaman, Natt, Helscher,
Yost, Maxwell, and Ferguson, P.L.C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 36439-072103 amending Proffered Conditions set
forth in Ordinance No. 31443, adopted May 17, 1993, and replacing same with proffered
conditions as more fully set forth in the Second Amended Petition filed in the Office of the
City Clerk on June 26, 2003, and as set forth in a report of the City Planning Commission
dated July 21, 2003, in connection with a tract of land located at 3342 Melrose Avenue,
N. W., identified as Official Tax No. 2660417; and dispensing with the second reading by
title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21,2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
F V Cemetery Co., Inc., P. O. Box 6231, Roanoke, Virginia 24017
Roy N. and Lyndall M. Steele, 5526 Village Drive, S. W., Roanoke, Virginia 24014
Ms. June S. Hoal, 3621 Oaklawn Avenue, N. W., Roanoke, Virginia 24012
Mr. Kevin L. Heptinstall, P. O. Box 6322, Roanoke, Virginia 24017
Roanoke Country Club, Inc., P. O Box 6069, Roanoke, Virginia 24017
Sun Visions Pro Audio, Inc., P. O. Box 318, Salem, Virginia 24!.53
Mr. Alton B. Prillaman, 2803 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Edward A. Nat[, Attorney
July 25, 2003
Page 2
pc:
Roanoke Investments Associated, 30 Franklin Road, S. W., Roanoke, Virginia
24011
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36439-072103.
AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 266, Sectional 1976 Zone Map,'City of Roanoke, in
order to amend certain conditions presently binding upon certain property previously
conditionally zoned from C-2, General Commercial District, to LM, Light Manufacturing
District; and dispensing with the second reading by title of this ordinance.
WHEREAS, HASI Partnership filed an application to the Council of the City of
Roanoke to amend certain conditions presently binding upon a tract of land located at
3342 Melrose Avenue, N.W., being further identified as Official Tax No. 2660417, which
property was previously conditionally rezoned by Ordinance No. 30040, adopted May 21,
1990; which proffers were repealed, and the property was made subject to new proffers,
by the adoption of Ordinance No. 31443, adopted May 17, 1993.
WHEREAS, the City Planning Commission, which after giving proper notice to
all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on such application at its
meeting on July 21, 2003, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
H:\ORDINANC~S\O-Rezo~A$I072103 (AmendProffers) .doc
and citizens were given an opportunity to be heard, both for and against the proposed
amendment; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public heating, is of the opinion
that the conditions now binding upon the above-described property should be amended as
requested.
THEREFORE, BE IT ORDAiNED by the Council of the City of Roanoke that:
1. Ordinance No. 31443, adopted May 17, 1993, be repealed;
2. Sections 36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as
amended, and Sheet No. 266 of the Sectional 1976 Zone Map, City of Roanoke, be
amended to reflect the proffered conditions as shown in the Second Amended Petition to
Amend Proffers filed in the City Clerk's Office on June 26, 2003, and as set forth in the
report of the Planning Commission dated July 21, 2003, and Official Tax No. 2660417 be
made subject to the proffered conditions set forth in the Second Amended Petition to
Amend Proffers filed in the City Clerk's Office on June 26, 2003; and
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
I~: ~ORDINANCES\O-Rezo~L~S1072103 (Am~ndProf fers) .doc
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: ($40) 853-1730 Fax: (540) 853-1230
E-mail: plan ning(a'~ci.roanoke.va.us
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from HASI Partnership, represented by Edward A.
Natt, Attorney, to amend proffered conditions on property
located at 3342 Melrose Avenue, N.W., Official Tax No.
2660417
Planning Commission Action:
Public hearing was held on Thursday, June 19, 2003. By a vote of 5-1 (Mr.
Scholz voting no), the Commission recommended approval of a second
amended petition to amend proffers.
Background:
In May, 1990, Tax Map No. 2660417, was rezoned from C-2, General
Commercial District to LM, Light Manufacturing District, Conditional by the
adoption of Ordinance No. 30040-52190. Proffers were repealed and amended in
May, 1993 by Ordinance No. 31443-051793.
A petition to amend proffered conditions was filed on April 30, 2003. A first
amended petition was filed on June 5, 2003. A second amended petition to
amend proffered conditions was filed on June 26, 2003.The petitioner requests
the following conditions be repealed:
The subject property shall be used only for any of the following
purposes:
(a) General storage and warehousing establishment engaged in the
storage of miscellaneous merchandise not for sale on the same
premises;
(b) Establishment engaged in the wholesale distribution of goods; and
(c) No outside storage will be allowed on the premises.
The petitioner further requests that the following conditions be applied to Tax
Map #2660417:
(1) The subject property shall be used only for any of the following
purposes:
(a) General storage and warehousing establishments engaged in
the storage of miscellaneous merchandise not for sale on the
same premises;
(b) Establishments engaged in the wholesale distribution of goods;
(c) Manufacturing establishments primarily engaged in the
manufacture, assembly, mixing, processing or other processes
related to the creation of new products and including as an
accessory use, the retail sale of goods manufactured on the
premises, where all such manufacturing, assembly, mixing,
processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the
premises, are wholly enclosed in a building;
(d) Establishments engaged in the retail sale of building or
construction supplies and equipment provided the gross floor
area of such buildings is not less than twenty thousand (20,000)
square feet;
(2) There will be no freestanding signage on the property;
(3) Any outside storage shall be screened with a solid fence (wood, vinyl,
or metal) so as not to be visible from Melrose Avenue and from the
cemetery.
Considerations:
The 3.0242 acre parcel is located in a mixed-use, commercial-industrial area of
the Melrose Avenue commercial corridor. The property is surrounded by an LM,
Light Manufacturing District, to the west and northwest, and a C-2, General
Commercial District, to the east and northeast. To the south is one parcel zoned
RM-1, Residential Multifamily, Low Density District. The land uses surrounding
the properties are warehouse facilities to the west and an employment training
services center/manufacturing establishment (Goodwill Industries) to the
northwest. The properties to the northeast include an ABC store and two vacant
parcels owned by Roanoke Country Club. To the east is a parcel containing two
one-story commercial buildings. Fair View Cemetery is located to the south of the
subject property.
The existing building on the parcel is a 43,700 square feet commercial structure
built in 1965. The structure is currently unoccupied.
The proffered uses of this petition are by-right uses in the LM, Light
Manufacturing District.
The petitioner proffers there will be no freestanding signage on the property. This
proffer ensures that there will be no increase in the visual clutter along the
Melrose Avenue commercial corridor. The LM, Light Manufacturing District allows
one freestanding sign per parcel with a surface area of 150 square feet or less.
Because outdoor storage is permitted in the LM, Light Manufacturing District, the
petitioner proffers that any outdoor storage will not be visible from Melrose
Avenue. This shielding of outdoor storage from public view is important to the
streetscape.
The subject parcel is located in the Enterprise Zone One district and may qualify
for local and state economic incentives, including a fa(;ade grant and
rehabilitation of existing structures tax credits. The local incentives for the
Enterprise Zone One will be available through December 31,2003.
The request to repeal and amend proffers on the parcel is consistent with the
following policies and statements of Vision 2001-2020, the City's
Comprehensive Plan:
Improving Streetscapes: Roanoke's streetscapes should be
welcoming. Good street design is essential to the continuing
revitalization of commercial areas (p.69).
· Signs should be limited in number and scaled in size to minimize
visual clutter (p.95).
Industrial Development: Identify underutilized industrial sites and
promote redevelopment as part of Roanoke's economic development
strategy (ED A18, p.130).
· Industrial Development: Promote and market the Enterprise Zone
program to existing and prospective businesses (ED A21, p.130).
During the Planning Commission public hearing, Edward A. Naif, attorney,
presented the request on behalf of the petitioner. Nancy Snodgrass, City
Planner, presented the staff report, recommending approval of the request with
proffered conditions.
No one spoke at the public hearing in opposition to or in favor of the request to
amend proffered conditions.
Planning Commission discussion included the following:
The extent of manufacturing, assembling or mixing that would be
permitted at this location with the amendment of proffered conditions
o The applicant's business does some assembling of component
products and some steel fabrication that includes the cutting of
basement columns, reinforcement rods and steel angles.
o The proffered condition related to manufacturing establishments
would allow any type of "manufacturing, assembling or mixing" use
on this site as permitted in the LM, Light Manufacturing District,
and not just the type of use proposed by the applicant.
Outdoor storage and a need for more comprehensive screening beyond
that visible from Melrose Avenue
o By code, the restriction that outdoor storage cannot be located
closer to the street than the front of the building
o The need to screen any outdoor storage from the cemetery to the
rear of the property
Mr. Natt agreed to file a Second Amended Petition that would modify the
language of proffer number 3 to include the screening of any outdoor storage
from the cemetery along the rear of the property in addition to screening such
outdoor storage from Melrose Avenue.
Recommendation:
By a vote of 5-1 (Mr. Scholz voting no), the Commission recommended approval
of the request, as amended, given the surrounding land use pattern and the
proffered conditions of this petition.
Respectfully submitted,
Robert B. Manetta, Chairman
City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Edward A. Natt, Attorney for the Petitioner
3342 Melrose Ave, NW
2550101
RM-2
2650102
RM-1
C-2
SECOND AMENDED PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions for 3342 Melrose Avenue, N.W.,
in the City of Roanoke, identified as Tax Map No. 2660417.
(b)
(c)
\\JOLLY~SYS\USERS\CBaumgardner~.ONING\Silverstein 2ND AMD PET AMEND PROFFERS.doc
June 23, 2003
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
Your Petitioner herein, HASI PARTNERSHIP, a Virginia general partnership,
has heretofore amended the proffers on the property known as 3342 Melrose Avenue,
N.W. (Tax Map No. 2660417) zoned as LM, Light Manufacturing District, Conditional;
such proffers bein9 adopted by Ordinance No. 31443-051793. Said parcel of land
contains 3.0242 acres. A map of the property is attached hereto as Exhibit 1.
Your Petitioner further requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the followin9 Proffers set out in Ordinance
No. 31443-051793 be repealed:
The subject property shall be used only for any of the following purposes:
(a) General storage and warehousing establishment engaged in the storage
of miscellaneous merchandise not for sale on the same premises;
Establishment engaged in the wholesale distribution of goods; and
No outside storage will be allowed on the premises.
1
3.
metal) so as not to be visible from Melrose Avenue and from the cemetery.
Your Petitioner further requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be used only for any of the following
purposes:
(a) General storage and warehousing establishments engaged in the
storage of miscellaneous merchandise not for sale on the same
premises;
(b) Establishments engaged fn the wholesale distribution of goods;
(c) Manufacturing establishments primarily engaged in the
manufacture, assembly, mixing, processing or other processes
related to the creation of new products and including as an
accessory use, the retail sale of goods manufactured on the
premises, where all such manufacturing, assembly, mixing,
processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the
premises, are wholly enclosed in a building.
(d) Establishments engaged in the retail sale of building or
construction supplies and equipment provided the gross floor
area of such buildings is not less than twenty thousand (20,000)
square feet.
There will be no freestanding signage on the property.
Any outside storage shall be screened with a solid fence (wood, vinyl or
\\JOLLY~SYS\USERS\CBaumgardner~_ONING\Silverstein 2ND AMD PET AMEND PROFFERS.doc 2
June 23, 2003
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be repealed and amended as herein set out in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 2.-)" .day of
2003.
HASI PARTNERSHIP ~ ~, ,
Edward A. Natt, Esq.
OSTERHOUDT, PRILLAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.L.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
\~JOLLY~SYS\USERS\CBaumgardner~ZONING\Silverstein 2ND AMD PET AMEND PROFFERS.doc 3
June 23, 2003
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-I 536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va, us
July 1,2003
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Edward A. Natt, Attorney
Osterhoudt, Prillaman, Natt, Helscher,
Yost, Maxwell, and Ferguson, P.L.C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. NaR:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, on the request of Hasi Partnership for Amendment of Proffered Conditions set
forth in Ordinance No. 30040, adopted on May 21, 1990, and repealed and amended by
Ordinance No. 31443-051793, in connection with a parcel of land located at 3342 Melrose
Avenue, N. W., identified as Official Tax No. 2660417, containing 3.0242 acres, more or
less.
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning, Building and Development at 540-853-1730.
It will be necessary for you, or your representative, to be present at the July 21
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\CKMHI\Public Hearings.03\July 21 .att~po.lttr.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.r oanok¢.va.us
July 1, 2003
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
F V Cemetery Co., Inc.
P. O. Box 6231
Roanoke, Virginia 24017
Roanoke Country Club, Inc.
P. O. Box 6069
Roanoke, Virginia 24017
Roy N. and Lyndall M. Steele
5526 Village Drive, S. W.
Roanoke, Virginia 24014
Sun Visions Pro Audio, Inc.
P. O. Box 318
Salem, Virginia 24153
Ms. June S. Hoal
3621 Oaklawn Avenue, N. W.
Roanoke, Virginia 24012
Mr. Alton B. Prillaman
2803 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Mr. Kevin L. Heptinstall
P. O. Box 6322
Roanoke, Virginia 24017
Roanoke Investments Associated
30 Franklin Road, S. W.
Roanoke, Virginia 24011
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
July 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of Hasi Partnership for Amendment of Proffered
Conditions set forth in Ordinance No. 30040, adopted on May 21,1990, and repealed and
amended by Ordinance No. 31443-051793, in connection with a parcel of land located at
3342 Melrose Avenue, N. W., identified as Official Tax No. 2660417, containing 3.0242
acres, more or Jess,
The City Planning Commission is recommending that Council approve the request. If you
would like to receive a copy of the report of the City Planning Commission, please call the
City Clerk's Office at 540-853-2541.
N:\CKMHI\Public Headngs.03\July 21.att-po.lttr.wpd
Interested Property Owner and/or
Adjoining Property Owner
July 1,2003
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning, Building and Development at 540-853-1730.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHI\Public Hearings.03~July 21 .att-po.lttr.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: {540) 853-1145
E-mail: clerk@ci.manoke.va, us
STEPHANIE M. MOON
Deputy City Clerk
SHEII~ N, HARTMAN
Assistant City Clerk
June 30, 2003
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a second amended petition received in the City Clerk's Office on
June 26, 2003, from Edward A. Natt, Attorney, representing Hasi Partnership, requesting
Amendment of Proffered Conditions set forth in Ordinance No. 31443-051793, in
connection with a parcel of land located at 3342 Melrose Avenue, N. W., identified as
Official Tax No. 2660417, containing 3.0242 acres, more or less.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:\Rezonings - Street. Alley Closings.03\Hasi Partnership. Amendment of Conditions Proffered.second amended.wpd
Robe~ B. Manetta
June 30,2003
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell, and
Ferguson, P.L.C., P. O. Box 20487, Roanoke, Virginia 24018-0049
Willard N. C~aytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
H:\Rezonings - Street. Alley Closings.03XHasi Partnership. Amendment of Conditions Proffered.second amended.wpd
Edward A. Natt
Please reply to:
P. O. Box 20487
Roanoke, VA 24018
Direct: (540) 725-8180
Fax: (540) 772-0126
E-mail: enatt@opnlaw.com
0STERHOUDT, PRILLAMAN, NAT T, HELSCHER,
YOST, MAXWELL & FEI~OUSO~, PLC
8915 ELEGTRI(; ROAD, S.W.
P. O. Box 20487
ROANOKE, x~;IRGINIA 24018 - 0049
(540) 980-0000
FAX (540) 77°.-O120
June 25, 2003
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re: HAS1 Partnership
Amendment of Proffered Conditions:
3342 Melrose Avenue, N,W.
Dear Mary:
Enclosed please find the Second Amended Petition to Amend Proffers relating to
the above matter which has been endorsed by Mr. Silverstein. Proffer #3 on page 2
was revised in accordance with the faxed request of Nancy Snodgrass on June 23rd.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, PRILLAMAN, NATT, HELSCHER,
YOST, MAXWELL & FERGUSON, P.L.C.
EAN/csb
Enclosure
pc: Mr. Al Silverstein
Edward A. Natt
c/o Dixie Building Products
P. O. Box 6023
Roanoke, VA 24017
pc;
Nancy Snodgrass, City Planner II
City of Roanoke
215 Church Avenue, SW
Municipal Building, Room 166
Roanoke, VA 24011
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on
Thursday, June 19, 2003, at 1:30 p.m., or as soon as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W.:
Request from HASl Partnership, represented by Edward A. Natt, attorney, to
amend proffered conditions on property located at 3342 Melrose Avenue, N.W.,
Official Tax No. 2660417.
A copy of the application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-1730 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, June 3 and 10, 2003
Please charge to:
Edward A. Nat, Esq.
Osterhoudt, Prillaman, Natt, Helscher,Yost, Maxwell & Ferguson, PLC
P O Box 20487
Roanoke, VA 24018-0049
(540) 725-8180
Please send affidavit of publication to:
Martha P. Franklin
Department of Planning Building & Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1730
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE AMENDMENT OF PROFFER REQUEST OF:
HASl Partnership for property at 3342 Melrose Avenue, NW., )AFFIDAVIT
Tax No. 2660417 )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
19~ day of May, 2003, notices of a public hearing to be held on the 19th day of June,
2003, on the rezoning captioned above to the owner or agent of the parcels listed below
at their last known address:
Parcel Owner's Name
2650102 F V Cemetery Co., Inc.
2660417 Petitioner
2660418 Roy and Lyndall Steele
2660424 June S. Heal
2660425 Kevin L. Heptinstall
Roanoke Country Club Inc.
Alton B. Prillaman
2660503
2660518
2660519
Roanoke Investments Associated
Martha Pace Franklin
Mailing Address
P O Box 6231
Roanoke, VA 24017
5526 Village Drive, SW
Roanoke, VA 24014
36210aklawn Ave., NW
Roanoke, VA 24012
P O Box 6322
Roanoke, VA 24014
P O Box 6069
Roanoke, VA 24017
2803 Stephenson Avenue
Roanoke, VA 24014
30 Franklin Road
Roanoke, VA 24011
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 19th day of May, 2003.
Notary Public
My Commission Expires: ~ -"~ ~'-'='~ '7
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 6, 2003
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Marietta.'
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition received in the City Clerk's Office on
June 5, 2003, from Edward A. Natt, Attorney, representing Hasi Partnership, requesting
Amendment of Proffered Conditions set forth in Ordinance No. 31443-051793, in
connection with a parcel of land located at 3342 Melrose Avenue, N. W., identified as
Official Tax No. 2660417, containing 3.0242 acres, more or less.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:mh
Enclosure
N:\CKMH 1 \Rezonings - Street. Alley Closings.03\Hasi Partnership.Amendment of Conditions Proffered.amended.wpd
Robert B. Manetta
June 6, 2003
Page 2
pc~
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell, and
Ferguson, P.L.C., P. O. Box 20487, Roanoke, Virginia 24018-0049
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKMH 1 ~Rezonings - Street. Alley Ctosings.03~-Iasi Partnership. Amendment of Conditions Proffered.amended.wpd
Edward A. Natt
Please reply to:
P. O. Box 2048?
Roanoke, VA 24018
Direct: (540) 725-8180
Fax: (540) 772-0126
E-mail: enatt@opnlaw.corn
0STERHOUDT, PRILLAMAN, NATT, HELSCItER,
Yos~r, MAXWELL & FER6USON, PLC
~91~ ELECTRIC ROAD,
P. O. Box 20487
ROANOKE, ~rIRGINIA 24018 - 0049
(540) 989-0000
FAX (540) 772-01186
,June 4, 2003
HAND-DELIVERED
Mary Parker, City Clerk
456 Municipal Bldg.
215 Chumh Avenue, SW
Roanoke, VA 24011
Re:
Amendment of Proffered Conditions - 3342 Melrose Avenue, N.W.
Tax Map No. 2660417 - HASl Partnership
Dear Mary:
Enclosed please find the First Amended Petition to Amend Proffers relating to the
above matter.
Very truly yours,
OSTERHOUDT, PRILLAMAN, NATT, HELSCHER,
YOST, MAXWELL & FERGUSON, P.L.C.
Edward A. Natt
EAN/csb
Enclosure
pc: HAND-DELIVERED
Nancy Snodgrass, City Planner II
City of Roanoke
Mr. Al Silverstein
c/o Dixie Building Products
P. O. Box 6023
Roanoke, VA 24017
NAXWELL & FERGUSON, PLC
FIRST AMENDED PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions for 3342 Melrose Avenue, N.W.,
in the City of Roanoke, identified as Tax Map No. 2660417.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
Your Petitioner herein, HASI PARTNERSHIP, a Virginia general partnership,
has heretofore amended the proffers on the property known as 3342 Melrose Avenue,
N.W. (Tax Map No. 2660417) zoned as LM, Light Manufacturing District, Conditional;
such proffers being adopted by Ordinance No. 31443-051793. Said parcel of land
contains 3.0242 acres. A map of the property is attached hereto as Exhibit 1.
Your Petitioner further requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the following Proffers set out in Ordinance
No. 31443-051793 be repealed:
The subject property shall be used only for any of the following purposes:
(a)
(b)
(c)
\~JOLLY~SYS\USERS\CBaumgardner~.ONING\Silverstein 1ST AMD PET AMEND PROFFERS.doc
May 27, 2003
General storage and warehousing establishment engaged in the storage
of miscellaneous merchandise not for sale on the same premises;
Establishment engaged in the wholesale distribution of goods; and
No outside storage will be allowed on the premises.
1
Your Petitioner further requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be used onlY for any of the following
purposes:
(a) General storage and warehousing establishments engaged in the
storage of miscellaneous merchandise not for sale on the same
premises;
(b) Establishments engaged in the wholesale distribution of goods;
(c) Manufacturing establishments primarily engaged in the
manufacture, assembly, mixing, processing or other processes
related to the creation of new products and including as an
accessory use, the retail sale of goods manufactured on the
premises, where all such manufacturing, assembly, mixing,
processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the
premises, are wholly enclosed in a building.
(d) Establishments engaged in the retail sale of building or
construction supplies and equipment provided the gross floor
area of such buildings is not less than twenty thousand (20,000)
square feet.
2. There will be no freestanding signage on the property.
3. Any outside storage shall be screened with a solid fence (wood, vinyl or
metal) so as not to be visible from Melrose Avenue.
C:\my documents\MyFiles\MyFiles\folders\MARTHA\Silverstein 1ST AMD PET AMEND PROFFERS.doc 2
June 5, 2003
~AXWELL & FE~GU$ON, PLC
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be repealed and amended as herein set out in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 27th dayof May ,
2003.
HASI PARTNER~~
RY' ~~,,~_
Edward A. Natf, Esq.
OSTERHOUDT, PRILLAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.L.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
\\JOLLY~SYS\USERS\CBaurngardneAZONING\Silverstein 1ST AMD PET AMEND PROFFERS.doc 3
May 27, 2003
Map Output
FI&SI P,~Q'NER_%I I P
EXHIBIT
1
ADJOINING PROPERTY OWNER LISTING
EXHIBIT
Address of Subject Property: 3342 Melrose Avenue, N.W.
Tax Map No.:
2660417 and 2660417A
Applicant's Name:
HASI PARTNERSHIP
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who ~"~n property beside, behind or across
the street from the subject property noted above:
CITY OF ROANOKE
Official Tax Number /
Property Address
Owner's Name
and Mailinq Address
2650102
3302 Melrose Avenue, N.W.
F V Cemetery Co.,Inc.
P. O. Box 6231
Roanoke, VA 24017
2660418
3328 Melrose Avenue, N.W.
Roy N. & Lyndall M. Steele
5526 Village Drive, S.W.
Roanoke, VA 24014
2660424
3360 Melrose Avenue, N.W.
June Swann Hoal
36210aklawn Avenue, N.W.
Roanoke, VA 24012
2660425
3350 Melrose Avenue, N.W.
Kevin L. Heptin~all
P. O. Box 6322
Roanoke, VA 24017
2660503
2660505
3323 Melrose Avenue, N.W.
Roanoke Country Club, Incorporated
P. O. Box 6069
Roanoke, VA 24017
2660514
Viewmont Street, N.W.
Sun Visions Pro Audio, Inc.
P. O. Box 318
Salem, VA 24153
2660518
3341 Melrose Avenue, N.W.
Alton B. Prillaman
2803 Stephenson Avenue, S.W.
Roanoke, VA 24014
F:\USERS\CBaumgardner~ZONING\Silverstein APO.doc Page I of 2
Official Tax Number /
Property Address
2660519
3361 Melrose Avenue, N.W.
Owner's Name
and Mailinq Address
Roanoke Investments Associated
30 Franklin Road, S.W.
Roanoke, VA 24011
F:\USERS\CBaumgardner~ZONING\Silverstein APO.doc Page 2 of 2
MARY F. PARKER, CMC
City Clcrk
CITY OF ROANOKF,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lcphon¢: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanokc.v a.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
May 2, 2003
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Marietta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on April 30, 2003, from
Edward A. Natt, Attorney, representing Hasi Partnership, requesting Amendment of
Proffered Conditions set forth in Ordinance No. 31443-051793, in connection with a parcel
of land located at 3342 Melrose Avenue, N. W., identified as Official Tax No. 2660417,
containing 3.0242 acres, more or less.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\GKMH1 \Rezoning$ - Street. Alley Closings.03\Hasi Partnership. Araendment of Conditions Proffered.wpd
Robe~ B. Mane~a, Chair
May 2,2003
Page 2
pc~
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell, and
Ferguson, P.L.C., P. O. Box 20487, Roanoke, Virginia 24018-0049
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKMHl'~Rezonings - Street. Alley Closings.03~-Iasi Partnership. Amendment of Conditions Proffered.wpd
0STERHOUDT, PRILLAMAN,
NATT, HELSCHER, YOST,
~AXWELL & FERGUSON, PLC
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-0049
PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of Proffered Conditions for 3342 Melrose Avenue, N.W.,
in the City of Roanoke, identified as Tax Map No. 2660417.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
Your Petitioner herein, HASl PARTNERSHIP, a Virginia general partnership,
has heretofore amended the proffers on the property known as 3342 Melrose Avenue,
N.W. (Tax Map No. 2660417) zoned as LM, Light Manufacturing District, Conditional;
such proffers being adopted by Ordinance No. 31443-051793. Said parcel of land
contains 3.0242 acres. A map of the property is attached hereto as Exhibit 1.
Your Petitioner further requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the following Proffers set out in Ordinance
No. 31443-051793 be repealed:
The subject property shall be used only for any of the following purposes:
(a) General storage and warehousing establishment engaged in the storage
of miscellaneous merchandise not for sale on the same premises;
(b) Establishment engaged in the wholesale distribution of goods; and
(c) No outside storage will be allowed on the premises.
F:\USERS\CBaumgardner~ONING\Silverstein PET AMEND PROFFERS.doc
Apdl 24, 2O03
NATT, HELSCMER, ¥OST,
MAXWELL & FERGUSON, PLC
ATTORNEYS-AT-LAw
Your Petitioner further requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be used only for any of the following
purposes:
(a) General storage and warehousing establishments engaged in the
storage of miscellaneous merchandise not for sale on the same
premises;
(b) Establishments engaged in the wholesale distribution of goods;
(c) Manufacturing establishments primarily engaged in the
manufacture, assembly, mixing, processing or other processes
related to the creation of new products and including as an
accessory use, the retail sale of goods manufactured on the
premises, where all such manufacturing, assembly, mixing,
processing or other processes related to the creation of new
products, and retail sales of goods manufactured on the
premises, are wholly enclosed in a building.
(d) Establishments engaged in the retail sale of building or
construction supplies and equipment provided the gross floor
area of such buildings is not less than twenty thousand (20,000)
square feet.
F:\USERS~CBaumgardner~.ONING\Silverstein PET AMEND PROFFERS.doc 2
Apd124, 2003
NATT, HEL$CH[R, Y0ST,
MAXWELL & FEEGUSON, PLC
ATTORNEYS-AT-LAW
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be repealed and amended as herein set out in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this '~O day of
2003.
HASI PARTNERSHIP
Edward A. Natt, Esq.
OSTERHOUDT, PRILLAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.L.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
\\JOLLY~SYS\USERS\CBaumgardner~ZONING\Silverstein PET AMEND PROFFERS.doc 3
Apd115, 2003
Map Output
HA.SI P/k~INERSH I P
ADJOINING PROPERTY OWNER LISTING
Address of Subiect Property:
Tax Map No.:
Applicant's Name:
3342 Melrose Avenue, N.W.
2660417 and 2660417A
HASI PARTNERSHIP
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property beside, behind or across
the street from the subject property noted above:
CITY OF ROANOKE
Official Tax Number /
Property Address
Owner's Name
and Mailinq Address
2650102
3302 Melrose Avenue, N.W.
F V Cemetery Co., Inc.
P. O. Box 6231
Roanoke, VA 24017
2660418
3328 Melrose Avenue, N.W.
Roy N. & Lyndall M. Steele
5526 Village Drive, S.W.
Roanoke, VA 24014
2660424
3360 Melrose Avenue, N.W.
June Swann Hoal
3621 Oaklawn Avenue, N.W.
Roanoke, VA 24012
2660425
3350 Melrose Avenue, N.W.
Kevin L. Heptinstall
P. O. Box 6322
Roanoke, VA 24017
2660503
2660505
3323 Melrose Avenue, N.W.
Roanoke Country Club, lncorpomted
P. O. Box6069
Roanoke, VA 24017
2660514
ViewmontStreet, N.W.
Sun Visions Pro Audio, Inc.
P. O. Box 318
Salem, VA 24153
2660518
3341 Melrose Avenue, N.W.
Alton B. Prillaman
2803 Stephenson Avenue, S.W.
Roanoke, VA 24014
F:\USERS\CBaumgardner~.ONING\Silverstein APO.doc Page I of 2
Official Tax Number /
Property Address
2660519
3361 Melrose Avenue, N.W.
Owner's Name
and Mailing Address
Roanoke Investments Associated
30 Franklin Road, S.W.
Roanoke, VA 24011
F:\USERS\CBaumgardner~ZONING\Silverstein APO.doc Page 2 of 2
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
NATT, EDWARD A., ATTY.
3912 ELECTRIC
OSTERHOUDT, PRILLAMA
ROANOKE VA 24018
REFERENCE: 80068694
02162742
HASI Partner 7/21
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~%b_ day of July 2003. Witness my hand and
official seal.
__~__~__~_~_~__~ ~ ~ ' Notary Public
My commission expires
PUBLIS}{~D ON: 07/~04 07/11
TOTAL COST: 211.60
FILED ON: 07/18/03
Authorized
S i g n a t u r e: --/~--~--'--~?/--~~--
Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday,
July 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
on the question of amending proffered conditions presently binding upon a tract of land
located at 3342 Melrose Avenue, N.W., and designated as Official Tax No. 2660417, as
set forth in Ordinance No. 30040, adopted May 21, 1990, and repealed and amended by
Ordinance No. 31443-051703.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear
on the above date and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by Thursday, July 17, 2003.
GIVEN under my hand this 1st day of July ,2003.
Mary F. Parker, City Clerk.
H:~NOTICES\n AmendProffersHASI.doc
Notice to Publisher:
Publish in the Roanoke Times once on Friday, July 4, 2003, and once on Friday, July 11, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Edward A. Natt, Esquire
Osterhoudt, Prillaman, NaR, Helscher, Yost, Maxwell &
Ferguson, P.L.C.
P.O. Box 20487
Roanoke, Virginia 24018-0049
(540) 725-8180
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~ci.r oanokc.va.us
July 25, 2003
File #28-227-277-425
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
David A. Diaz, President
Downtown Roanoke, Inc.
213 Market Street, S. E.
Roanoke, Virginia 24011
Dear Mr. Diaz:
I am enclosing three certified copies of Ordinance No. 36440-072103 granting a revocable
license to Downtown Roanoke, Inc., permitting encroachment of two modular news racks
extending approximately two feet onto the sidewalk of Franklin Road, S. W., and two
modular news racks extending approximately two feet onto the sidewalk of Market Square,
S. E., upon certain terms and conditions; and dispensing with the second reading by title
of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003, and will be in full force and
effect at such time as a copy, duly signed, sealed, and acknowledged by Downtown
Roanoke, Inc., has been admitted to record, at the cost of the Licensee, in the Clerk's
Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long
as a valid, current certificate evidencing the insurance required in Paragraph 4 of the
ordinance is on file in the Office of the City Clerk.
Sincerely,/~.~ A~ ~ ~)~
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\Ao~nd~.O3\Julv 21. 2003 corresoondence.wod
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36640-072103.
AN ORDINANCE granting a revocable license to permit the encroachment of two modular
news racks extending approximately two (2) feet onto the sidewalk of Franklin Road and two
modular news racks extending approximately two (2) feet onto the sidewalk of Market Square, S.E.,
upon certain terms and conditions; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Permission is hereby granted Downtown Roanoke, Inc. ("Licensee"), to permit the
encroachment of two modular news racks extending approximately two (2) feet onto the sidewalk of
Franklin Road and two modular news racks extending approximately two (2) feet onto the sidewalk
of Market Square, S.E., as more fully described in a letter of the City Manager to City Council dated
July 21, 2003.
2. Such license, granted pursuant to §15.2-2010, Code of Virginia (1950), as amended,
shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the
limitations contained in § 15.2-2009.
3. It shall be agreed by the Licensee that, in maintaining such encroachment, the
Licensee and its grantees, assignees, or successors in interest shall agree to indenmify and save
harmless the City of Roanoke, its officials, officers and employees fi.om all claims for injuries or
damages to persons or property that may arise by reason of the above-described encroachment in the
public right-of-way.
4. The Licensee, its grantors, assigns or successor in interest shall for the duration of this
license maintain on file with the City Clerk's Office evidence of insurance coverage in an amount
not less than $1,000,000.00. This insurance requirement may be met by either homeowner's
insurance or commercial general liability insurance. The certificate of insurance must list the City of
Roanoke, its officers, employees, agents and volunteers as additional insureds, and an endorsement
by the insurance company naming the City as an additional insured must be received within thirty
(30) days. The certificate shall state that such insurance may not be canceled or materially altered
without thirty (30) days written advance notice of such cancellation or alteration being provided to
the Risk Management Officer for the City of Roanoke.
5. The City Clerk shall transmit an attested copy of this ordinance to Downtown
Roanoke, Inc., 213 Market Street, S.E., Roanoke, Virginia 24011.
6. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by the Licensee, has been admitted to record, at the cost of the Licensee,
in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so
long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file
in the Office of the City Clerk.
7. Pursuant to the provisions of § 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
2003.
City Clerk.
ACCEPTED and EXECUTED by the undersigned this day of
DOWNTOWN ROANOKE, INC.
By:
Its
COMMONWEALTH OF VIRGINIA §
§ To-Wit:
CITY OF ROANOKE §
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this
__ day of , ___, by , the
of Downtown Roanoke, Inc.
My Commission expires:
Notary Public
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Encroachments into Public Right-of Way
Modular News Racks at Center in the
Square and Sun Trust Buildings
City staff has been working for several months with Downtown Roanoke, Inc. (DRI) and various
publishers on the placement and appearance of news racks located along public sidewalks
throughout the downtown area. Two specific locations are currently being addressed to improve the
appearance and safety of the racks and allow the various publishers to utilize a uniform modular
news rack that will be owned and managed by DRI, eliminating the individual racks at those two
locations.
DRI has requested permission to install two of these modular news racks, with all necessary
appurtenances thereto, at each of the two locations downtown where several individual racks are
currently located. The proposed racks will create encroachments into the public rights-of-way at
Franklin Road and also at Market Square. See Attachments #1 and #2.
The proposed encroachment at Franklin Road will extend approximately 2 feet into the sidewalk
from the concrete planter. The units measure 4 feet wide by 1.5 feet deep and 6 feet wide by 1.5
foot deep. Both units are 5 feet high. The sidewalk of Franklin Road at this location is approximately
10 feet wide. The proposed encroachment at Market Square will extend approximately 2 feet into
the sidewalk from the curb. The units are the same size as those proposed for the Franklin Road
location. The sidewalk of Market Square at this location is approximately 17.5 feet wide. Liability
insurance and indemnification of the City of Roanoke by the applicant shall be provided as specified
in the attached exhibit, subject to approval of the City's Risk Manager. See Attachment #3.
The City's Architectural Review Board granted a certificate of appropriateness on July t 0, 2003, for
the two racks in Market Square since they will be installed within an historic district.
Honorable Mayor and Members of Council
July 21,2003
Page 2
Recommended Action(s):
Council adopt an ordinance, to be executed by Downtown Roanoke, Inc., and recorded in the
Clerk's office of the Circuit Court for the City of Roanoke, granting a revocable license to allow the
installation of four modular news racks that encroach into the public rights-of-way as described
above.
DLB/SEF
Attachment
C:
Respectfully submitted,
Darlene L. Buroham
Oity Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#CM03-00155
Attachment #1
and Library
Attachment #2
Attachment #3
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
COMMERCIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of
the subject matter of this agreement. The amount of such insurance shall not be
less than:
A. General Aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a minimum amount
of $1,000,000 aggregate; $1,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage
shall not be canceled or materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the City Engineer of the City of
Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that
may arise by reason of the encroachment over public right-of-way.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02169747
State of Virginia
City of Roanoke
newsracks
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~--~- day of July 2003. Witness my hand and
official seal.
__~__0~_ ~_~__~__~__~__ Notary Public
My commission expires
PUBLISHED ON: 07/16
154.10
07/17/03
TOTAL COST:
FILED ON:
c~ Counc~ of the C~ o~
Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to allow the encroachment of four modular news racks, of
which two measure approximately one and one-half (1 ½) foot in depth by four (4) feet in width by
five (5) feet in height and two measure approximately one and one-half(1 ½) foot in depth by six (6)
feet in width by five (5) feet in height. Two of the news racks to be located in close proximity to the
Sun Trust Building located at 510 Jefferson Street, S.E., will extend at least two (2) feet onto the
sidewalk of Franklin Road, and the two news racks to be located at Market Square, S.E., in close
proximity to Center in the Square, will extend approximately two feet onto the sidewalk.
Pursuant to the requirements of§l 5.2-2009, Code of Virginia (1950), as amended, notice is
hereby given that the City Council of the City of Roanoke will hold a public hearing on the above
matter at its regular meeting to be held on July 21, 2003, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia. Further information is available from the Office of the City Clerk for the City of Roanoke
at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on such matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, July 17, 2003.
GIVEN under my hand this 14th day of July ,2003.
Mary F. Parker, City Clerk.
Notice to Publisher:
Publish in the Roanoke Times once on Wednesday, July 16, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-254 !
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 25, 2003
File #373-383-468-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36441-072103 authorizing the proper City officials
to enter into a Lease Agreement between the City and Ne×tel WIP Lease Corp., a
Delaware corporation, d/b/a Nextel Partners, for use of a portion of a City-owned water
tank and the site on which it sits, which is located in the area of 4500 Franklin Road S. W.,
at the end of Summit Way Drive, identified as Official Tax No. 5380121, known as the
Summit Water Tank, and providing that Nextel Partners will use such area for the
placement, operation, and maintenance of personal communication system antennas and
related equipment, upon certain terms and conditions; authorizing the City Manager to take
such further action and to execute such additional documents as may be necessary to
implement and administer the Lease Agreement; and dispensing with the second reading
by title of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 21, 2003, and is in full force and effect
upon its passage.
City Clerk
MFP:mh
Attachment
H:~Agenda.03~JuJy 21,2003 correspondence.wpd
Darlene L. Burcham
July 25, 2003
Page 2
pc:
Denise Swedand, Assistant Secretary, Nextel WIP Lease Corp., 4500 Carillon
Point, Kirkland, Washington 98033
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Elizabeth A. Neu, Director, Economic Development
Michael T. McEvoy, Director of Utilities
Dana D. Long, Manager, Billings & Collections
H:~Agenda.03~July 21, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of July, 2003.
No. 36641-072103.
AN ORDINANCE authorizing the proper City officials to enter into a Lease
Agreement between the City and Nextel WlP Lease Corp., a Delaware corporation, d/b/a
N~xtel Partners, for use ora portion of a City owned water tank and the site on which it sits,
which is located in the area of 4500 Franklin Road S.W., at the end of Summit Way Drive,
S.W.,Tax Map No. 5380121, known as the Summit Water Tank, and which will provide that
Nextel Partners will use such area for the placement, operation, and maintenance of personal
communication system antennas and related equipment, upon certain terms and conditions;
authorizing the City Manager to take such further action and execute such additional
documents as may be necessary to implement and administer such Lease Agreement; and
dispensing with the second reading by title of this ordinance.
WHEREAS, the Council of the City of Roanoke has held a public hearing on this
matter, after proper advertisement as are required by § 15.2-1800, et seq., Code of Virginia
(1950), as amended.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, a
Lease Agreement between the City and Nextel WlP Lease Corp., a Delaware corporation,
d/b/a Nextel Parmers, for the use of a portion of a City owned water tank known as the
Summit Water Tank, and the site upon which it is located, which is located in the area of
4500 Franklin Road, S. W., at the end of Sununit Way Drive, S. W., Tax Map No. 5380121,
with such use being for the placement, operation, and maintenance of personal
communication system antennas and related equipment for a period to commence on August
1, 2003, and to mn through July 31, 2007, with up to two five-year renewals upon mutual
agreement of the parties and with a rental rate per month as follows:
$1,325.00/month from August I, 2003, through December 31, 2003;
$1,550.00/month from January 1, 2004, through December 31, 2004;
$1,675.00/month from January 1, 2005, through July 31, 2007;
and upon such other terms and conditions as may be deemed appropriate by the City
Manager, as more particularly set forth in the City Manager's letter to City Council dated
July 21, 2003.
2. The City Manager is authorized take such further actions and execute such
additional documents as may be necessary to implement and administer such Lease
Agreement.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Lease Agreement for Use
of City Water Tank
Background:
City Council approved and adopted the City of Roanoke Policy as to Wireless
Telecommunications Facilities located on City property dated January 21, 1997,
in accordance with the recommendation set forth in a report of the Water
Resources Committee dated February 3, 1997.
The City currently provides leased space on three (3) water tanks to Virginia PCS
Alliance, L.C., on four (4) water tanks to Triton PCS Property Company, L.L.C.,
and on one (1) water tank to Cellco Partnership d/b/a Verizon Wireless. Lease
agreements with these companies for use of City water tank facilities provide that
they will expire on July 31,2007, with an option to renew each upon mutual
agreement of the parties.
Nextel WIP Lease Corp., a Delaware corporation, d/b/a Nextel Partners, with its
principal office at 4500 Carillon Point, Kirkland, WA 98033, has requested to
lease a portion of the Summit Water Tank and ground site, which is located in the
area of 4500 Franklin Road, S.W., at the end of Summit Way Drive, S.W., Tax
Honorable Mayor and Members of Council
Lease Agreement for Use of City Water Tank
July 21,2003
Page 2
Map No. 5380121. The purpose of this request is to install directional antennas,
connecting cables and appurtenances. Virginia PCS and Triton currently lease
space on the Summit Water Tank, but City staff has determined that there is
space available for another wireless provider on that site.
To lease this property, a lease agreement is required as well as a public hearing.
The terms and conditions of this lease are in accordance with the City of
Roanoke Policy as to Wireless Telecommunication Facilities located on City
Property dated January 21, 1997, and substantially similar to the existing lease
agreements with other entities using the City's water tanks. The term of this
lease will be four (4) years commencing on August 1,2003, and expiring on July
31,2007. This lease may be renewed for up to two (2) five (5) year terms upon
mutual agreement by the parties. The lease requires that the lessee post
security to guarantee removal of the electronic facilities at the end of the lease -
security in the amount of $8,500 will be required. The rent for such lease is per
month, per provider for leased space on the one water tank and will be as
follows:
$1325/month from August 1,2003, through December 31,2003.
$1550/month from January 1,2004, through December 31,2004.
$1675/month from January 1, 2005, through July 31,2007.
Recommended Action:
Council approve a lease agreement between the City of Roanoke and Nextel
WIP Lease Corp., a Delaware corporation, d/b/a Nextel Partners, and authorize
the City Manager to execute such agreement, in a form approved by the City
Attorney. Furthermore, authorize the City Manager to take such further actions
and execute such further documents as may be necessary to implement and
administer such lease agreement.
Respectfully submitted,
Darlene L. Burnham
City Manager
Honorable Mayor and Members of Council
Lease Agreement for Use of City Water Tank
July 21, 2003
Page 3
DLB:jvm
O:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Finance Director
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director of Utilities
Elizabeth Neu, Director of Economic Development
Dana Long, Manager, Billings & Collections
CM02-00184
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
CITY OF ROANOKE, WATER DIV.
2012 S. JEFFERSON, #200
ATTN: MICHAEL MCEVOY
ROANOKE VA 24014
REFERENCE: 80104937
02167534
NEXTEL
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~_nia. Sworn and subscribed before me this
/~'J day of July 2003 Witness m hand and
off~i~ ~e~/ ~/ Notar Public
My ~c~mis~ion expires ~- ~/ ~
............. __.
PUBLISHED ON: 07/13
TOTAL COST: 176.15
FILED ON: 07/14/03
Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease a portion of one City owned water tank site to
Nextel WIP Lease Corp., a Delaware corporation, d/b/a Nextel Partners, for the purpose
of installing antennas and related equipment thereon for providing radio and wireless
telecommunications services. The water tank site is the Summit Water Tank and ground
site, which is located in the area of 4500 Franklin Road, S.W., at the end of Summit Way
Drive, S.W., Tax Map No. 5380121.
Pursuant to the requirements of §§ 15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on July 21, 2003,
commencing at 7:00 p.m., local time, or as soon thereafter as the matter may be heard, in
the Council Chambers 4th Floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia. Further Information is available in the Water Division
Office, 2012 South Jefferson Street, Suite 200, Roanoke, Virginia 24014, (540)853-1588.
All parties and interested citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact
the City Clerk's Office at (540)853-2541 before 12:00 noon on the Wednesday before the
date of the hearing listed above.
GIVEN under my hand this 9thday of July ,2003.
Mary F. Parker, City Clerk
Note to Publisher:
Please publish once in The Roanoke Times, on Sunday July l 3, 2003.
Send Publisher's Affidavit
Mary F. Parker, City Clerk
456 Noel C. Taylor Municipal Building
215 Chumh Avenue, SW
Roanoke, VA 24011
Send Bill to:
Michael T. McEvoy, Director of Utilities
Water Division Office
2012 South Jefferson Street, Suite 200
Roanoke, VA 24014
Date: July 21, 2003
To: Roanoke City Council
From: Marry Gordon, 2720 Peppers Ferry Rd. #108, Christiansburg, Va. 24073
Phone: 540-392-8467.
Attention:
Good evening, honorable mayor, vice mayor, council members, and city manager. I come
to you tonight to address an ongoing issue....Victory Stadium.
First, let me give you some history of my involvement and relationship with the Grand
Ole Lady, commonly known as Victory Stadium.
I have always been enchanted by the stadium itself, and in 1995, I became involved with
the Roanoke Rush, minor league football team. I became general manager and director of
operations. And in three years, Victory Stadium became my home away from home.
I directed the Rush games along with Roanoke City Sandlot Super Bowl contests and
Roanoke Rush dance and cheerleading championships. It was during those years that we
held many special events and concerts before, during and after the games. I was there
when Whitey Taylor agreed to provide a new scoreboard to the stadium as racing took
place on a small track. I watched as Roanoke Catholic played almost every afternoon
before a Rush game.
Now let me preface this conversation before I go any further that I come to you tonight
not as a representative of any current or future sports organization. Instead, I come to you
as an interested party that might know the situation better than the majority on these
issue.
In 1996, I issued an independent report to the city's recreation department that I do not
know if it got any further than the recreation director at that times desk. But it was
coincidentally that my report which was done with no city funds in essence described
almost to the detail the same report that the city paid a quarter of a million dollars from
an Alabama consultant, one year later.
I have seen the insides of Victory. I know her better than some of the people sitting in
front of me today.
We were able in three seasons to make Victory playable for less than 30-thousand-
dollars. Sometimes for less than 15-thousand during that time. Granted we didn't bring
her up to the place where she should have been, but we got her in playing shape.
During that time, here is what I described to the recreation department that were
problems with the stadium: Outdated PA equipment, cramped locker rooms, deteriorating
bricks, and bad field drainage. Not much for a stadium that you want tear down. Not
much has changed today.
2
I do not, let me repeat myself, I do not stand here tonight against a new stadium-slash-
amphitheatre. I agree the city needs an outdoor stage area.
But I know so well that outdoor concerts tear up playing fields, as seen at least once a
year every year during the three year Rush season. That is one problem that I do have in
mixing the two arenas.
Now, back to Victory. I hate to see a complex that has stood the time be tom down. I
think there is room for both the new and old. While the old might re-configured, there is
still room for Victory Stadium.
And yes, again, I do not have a preference to keep Victory, but I see dual uses in a time
when the city is in need of more recreation fields.
My recommendations from the mid-90's still stand. They include expanding the current
locker rooms by knocking a wall out underneath the seating areas. Also, better use of
those underground areas.
A perfect example of multi-use, while they did not succeed, was the Roanoke Boxing
Association.
There are possibilities of renting this space out if and when you are able to remove
unused city equipment. The structural problem can be fixed in phases. One of the ideas
that I suggested was to remove the current press box and build a new one on the opposite
side.
This would do two things: 1) create a new press box with better views, and 2) allow the
removai of the current press box and have seating eliminated where there are brick
problems on that side of the stadium.
Field problems are simple, and I have said this for over six years. Elevate and slope to
allow for drainage, which would allow better grass down the center of the field, a
problem over and over again.
The bathrooms are a simple fix. Follow the lead of Virginia Tech and other stadiums--
remove the fixtures and install troughs in the men's rooms. This takes care of the ongoing
plumbing problems. This would also lead to a cost-savings to assist in plumbing expenses
in the ladies rest rooms.
It is very difficult to run a football stadium and amphitheatre in the same complex, again
because of turf. Making minor adjustments to Victory Stadium would ease some of the
problems associated with both.
Now, I am not against a new stadium. While I might disagree with the scenic location of
a new complex, I do not disagree you probably need an upgrade. But Victory Stadium
3
remains an asset the city that could continue to provide a service. For now, I think you
move ahead with the new plans but also discuss minor repairs to Victory Stadium. I have
seen the bowels of many municipal stadiums around the country, and Victory stands
above them. Matter of fact, one of the minor leagues that the Rush was associated with
wanted to hold its championship and all-star weekend here in the Star City. Negotiations
fell through with the recreation department, but the league still wanted to come to
Victory. That says something in itself. The benefits are in front of you to keep it in one
form or another.
The benefits include a walking track and a second stadium for use by area high schools--
and I'm not just talking about Fleming and PH. You also have to remember Roanoke
Catholic has played a majority of its games over the past 10 years at Victory Stadium.
Two stadiums would surely make life easier on the problems facing the school board
about future football stadiums.
In closing, I suggest you look at the bigger picture. One that can better serve the entire
population. Victory Stadium with some minor improvements, and I repeat, minor
improvements, would still serve this community. Don't destroy a part of the city's history
without thinking about what it has provided over the years. But also don't stop in your
movement toward a better future for Roanoke, its citizens and visitors from throughout
the Commonwealth.
Thank you for you time in this matter, and good luck in your final decision process. And
I say thank you to the Grand Ole' Lady for all the memories.