HomeMy WebLinkAboutCouncil Actions 11-03-03BESTPITCH
36535-110303
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 3, 2003
9:00 A.M.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
AGENDA
Call to Order--Roll Call.
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
File #110-132
Approved (7-0)
Items listed on the 2:00 p.m. Council docket requiring discussion/clarification;
and additions/deletions to the 2:00 p.m. docket.
Topics for discussion by the Mayor and Members of Council.
Committee liaison reports by the Mayor and Members of Council.
Suggestions for improved Council/citizen communications. The following
items were discussed at the September 5, 2003 Council Retreat:
· Provide RVTV coverage of informal Council briefings and joint
sessions of Council with certain Council appointed committees
· Brief introduction by the City Manager of items listed under the City
Manager's section of the agenda
· Display announcements read by the Mayor at the beginning of the
Council meeting on a screen in the Council Chamber
· Televise a summary of the Council meeting on RVTV Channel 3
immediately following each session
· Electronic voting by the Mayor and Members of Council as a time
saving measure
File #132-448
o
Briefings:
· Memorial Avenue Update
File #514
· Franklin Road and Elm Avenue Update
File #514
· Boundary Adjustment
File #444
20 minutes
20 minutes
20 minutes
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 3, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. (All present.)
BESTPITCH
36535-110303
The Invocation was delivered by The Reverend E. T. Burton, Pastor,
Sweet Union Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, November 6,
2003, at 7:00 p.m., and Saturday, November 8, 2003, at 4:00 p.m. Council
meetings are now being offered with closed captioning for the hearing
impaired.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE
CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND
RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO
THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK
ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS
AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION.
4
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Proclamation declaring Saturday, November 15, 2003, as America Recycles
Day.
File #3-282
Proclamation declaring Saturday, November 15, 2003, as Valley Bookfest Day.
File #3-323
e
CONSENT AGENDA
APPROVED (7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of Council held on Monday,
September 15, 2003.
RECOMMENDED ACTION:
Dispense with the reading of the
minutes and approve as recorded.
C-2
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, November 17, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to conveyance of an
easement across City-owned property along Tinker Creek, identified as Official
Tax No. 4321020.
RECOMMENDED ACTION:
File #28-166
Concur in the request.
5
C-3 Qualification of the following persons:
Calvin H. Johnson and Thomas G. Powers, Jr., as members of the
Roanoke Civic Center Commission, for terms ending
September 30, 2006; and
File #110-192
Minnis E. Ridenour as a Commissioner of The Hotel Roanoke
Conference Center Commission, for a term ending June 30, 2005.
File #110-247
RECOMMENDED ACTION:
Receive and file.
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
Request of the Virginia Association of the Blind, Shenandoah Division,
to address Council with regard to funding for the Therapeutic Division
of Roanoke County Parks and Recreation V.I.P. Program for the visually
impaired. John Elliott, President, Spokesperson. (Sponsored by Mayor
Smith and Council Member Cutler)
Mr. Elliott advised that the City of Roanoke appropriates $9,800.00
per year for the Roanoke County Therapeutic Program, $6,600.00
of which is designated for the Visually Impaired Program;
therefore, there appears to be an inequity in funding inasmuch as 40
per cent of program participants reside in the City of Roanoke.
The matter was referred to the City Manager for report to Council.
File #67
6
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
The City Manager introduced John Elic, Director of Technology.
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Appropriation of Industrial Access Road funds in connection with
Blue Hills Drive extension located in the Roanoke Centre for
Industry and Technology.
Adopted Budget Ordinance No. 36535-110303
File #207
2. Execution of a Lease Amendment with the Department of General
Services to decrease the amount of space being leased in the
Commonwealth Building, and pel-mitting the Department of Fire
Programs to vacate the building, effective December 1, 2003.
Adopted Ordinance No. 36536-110303
File #373-524
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of September 2003.
Received and filed.
File #1-10
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
7
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt called attention to her political campaign
for the House of Delegates; whereupon, she expressed appreciation
to her opponents, Gary Bowman and William Fralin, for conducting
positive campaigns.
File #132-40
Council Member Bestpitch called attention to the Vaccinate and
Vote Campaign through the Community Based Immunization
Project. He advised that on Election Day, November 4,
representatives of the Vaccinate and Vote Program will be present
at 27 of the City's voting precincts to present information on the
program, and flu vaccinations will be given from 9:00 a.m. to 2:00
p.m. at the Preston Park Elementary School.
File #132-40
Council Member Bestpitch referred to a communication from
R. Michael Amyx, Executive Director, Virginia Municipal League,
commending the City of Roanoke for its hospitality in hosting the
Annual Conference of the Virginia Municipal League on
October 19 - 21, 2003. He advised that pursuant to action of the
Council at its 9:00 a.m. work session, the VML will be invited to
return to Roanoke in 2009.
File #17
8
Council Member Bestpitch referred to concerns that have been
raised regarding the land on which the City plans to construct a
stadium/amphitheater at Orange Avenue and Williamson Road. He
read an excerpt from a communication from Faulkner and Flynn
stating that, "The scope of the investigative work, the extent of the
City's removal and the quantitative nature of the risk analysis
performed by the City of Roanoke on this site far exceeds the
general criteria for performing an environmental assessment in
accordance with industry standards. The City of Roanoke has
demonstrated with a high degree of certainty that the subject site
does not and will not pose any unacceptable risk to human health or
the environment."
File #122-529-192
The Mayor raised questions with regard to the new fee structure for
police/fire alarm responses in the City of Roanoke; whereupon, the
City Manager advised that Council will be provided with
information which was previously presented to the Council at the
time of enactment of the ordinances.
File #289-70-5
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. John E. Kepley, 2902 Morrison Avenue, S. E., addressed Council in
connection with the stadium/amphitheater project. He advised that the
project will ultimately result in the demolition of Victory Stadium.
File #122
9
Mr. Robert E. Gravely, 929 Loudon Avenue, N. W., presented a document
proposing that Roanoke's court system investigate charges of
mismanagement of the City of Roanoke.
File #377-175
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that the decision
of Council to construct a new stadium/amphitheater at Orange Avenue
and Williamson Road will cause dire economic and health consequences
for future adults and their children due to incomplete testing of a
hazardous waste field costing over $18 million.
File #122
12. CITY MANAGER COMMENTS:
The City Manager recommended that City offices be closed on December
26, 2003 and January 1, 2004. Council adopted Resolution No. 36537-
110303 (7-0)
File #184
CERTIFICATION OF CLOSED SESSION. (7-0)
Council appointed/reappointed the following persons to boards and
commissions:
Sam G. Oakey, III
File #110-323
Roanoke Public Library Board
for a term ending
ending June 30, 2006.
Juan D. Motley
File #110-304
Youth Services Citizen Board
for a term ending
May 31, 2006
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
FRIDAY, NOVEMBER 14, 2003, AT 12 NOON AT THE SALEM CIVIC
CENTER, PARLOR C, 1001 BOULEVARD, SALEM, VIRGINIA, FOR
THE REGIONAL LEADERSHIP SUMMIT WITH GENERAL
ASSEMBLY REPRESENTATIVES.
10
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
November 3, 2003
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
RKS:snh
Ralph K. Smith
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Memorial Avenue Update
This is to request space on Council's regular agenda for a 20-minute briefing on
the above referenced subject.
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Franklin Road and Elm
Avenue Update
This is to request space on Council's regular agenda for a 20-minute briefing on
the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Boundary Adjustment
This is to request space on Council's regular agenda for a 20-minute briefing on
the above referenced subject.
Respectfully submitted,
~v,, ~,~
Darlene L. Burcham
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice-Mayor
The Honorable William D. Bestpitch
The Honorable M. Rupert Cutler
The Honorable Alfred T. Dowe, Jr.
The Honorable Beverly T. Fitzpatrick, Jr.
The Honorable Linda F. Wyatt
Dear Mayor Smith and Members of City Council:
Subject: Boundary Line Adjustments
Roanoke County has approached the City of Roanoke with a proposed boundary
adjustment for several properties, Vinyard Park and Rockydale Quarries. The Roanoke
County Administrator and the City Manager have discussed adjusting the boundary line
between the County and City to benefit both jurisdictions. These boundary adjustments
consist of three adjustments: (i) moving 57.88 acres of Vinyard Park from the City to the
County, (ii) moving 7.02 acres owned by Rockydale Quarries from the County to the City,
and (iii) moving approximately 38 acres associated with the Roanoke Regional Water
Pollution Control Plant from the County to the City.
Vinyard Park- The County owns two parcels of land located within City boundaries. The
two parcels are in the area that is used by the County as a public park and soccer field
(Vinyard Park). Adjusting the boundary for the 57.88 acres places the Vinyard Park
parcels within Roanoke County, thus consolidating the park land within one municipality.
Rockydale Quarries - The bulk of the Rockydale Quarries facility is located in the City,
4754 Old Rocky Mount Road. However, as the result of an exchange transaction with the
Parkway several years ago, Rockydale Quarries acquired a 7.02 ace parcel which is
located within the County. In this portion of the valley, the Parkway serves as the dividing
Jine between the City and County. The boundary adjustment would in effect establish the
Blue Ridge Parkway as the dividing buffer between the City and County, as well as,
consolidate Rockydale Quarries Corporation facility property within one municipality.
The Honorable Mayor and Members of City Council
November 3, 2003
Page 2
Roanoke Regional Water Pollution Control Plant - Similarly, adjusting the boundaries
for the 38 acres associated with the Roanoke Regional Water Pollution Control Plant from
the County to the City represents an opportunity to consolidate the property within one
municipality. It also represents a more equivalent exchange for the Vinyard Park boundary
adjustment.
Included with this Fetter is a chart summarizing the assessed values of these properties
(although much of the acreage is tax exempt since it is owned by the County and City).
Additionally, three maps are attached showing the location of these properties and their
relationship with adjoining properties.
If both jurisdictions are in agreement, the procedure for adjusting the boundary lines
between the County and the City includes the following steps:
1) An agreement to relocate the boundary line between the localities
2) Publication of notice of intention to relocate the boundary line followed by a
public hearing in each locality
3) Filing a petition with the circuit court for approval of the agreement with a plat
depicting the change in the boundary
4) Recordation of the court order establishing the new boundary.
The following details the parcels under consideration:
Vinyard Park
7020101
70% within Flood Zone)
Vinyard Park 9.0649 $ 26,700
7020102
TOTAL 57.887! 134,700*
48.823 RA $108,000
Rockydale Quarries
88.083-01.36
1604 UnderhillAvenue
070.11-01-19.01
7.02 AG3 $ 56,200
.72 12
1700 Underhill Avenue 5.13
070.11-01-03.00
0 Underhill Avenue - Sewage Treatment Plant 32.16
070.11-01-20.00
TOTAL 45,03
R2
12
$ 23,700
$ 93,300
$131,800
000
*Note: Market value data provided by RE Valuation stated a potential value range of $3,000 - $5,000 per
acre. Increased value could be supported if zoned LM.
The Honorable Mayor and Members of City Council
November 3, 2003
Page 3
Upon your approval, staff will be directed to proceed accordingly.
Sir~cerely, (~
· ' Darlene L. Bbr-cb~tm City Manager
Attachments
DLB:ge
o:
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Map 1
:~ke
Legend
~City of Roanoke Properties
Roam
County
,/
~p 2
City of Roanoke
Rockydale Quarries
Legend
~ R~noke Coun~ Prope~ies
City of Roanoke
Regional Water Pollution
Control Plant
~ke
Legend
~ Roanoke County Properties
Office of the Mayor
CITY OF ROANOKE
WHERE~IS, America Recycles Day is a national event designed to invigorate
the commitment of citizens to recycling, reducing waste and choosing products
made with recycled materials; and
IVHEREAS, the City of Roanoke has offered free "commingled" curbside
collection of mixed paper and cardboard, and glass, plastic, aluminum cans and
steel carts since 2001, and invites all citizens, schools, businesses and places of
worship to recycle with the City of Roanoke; and
WHERE~S, five important reasons why ~lmericans should recycle and buy
products made from recycled materials are: recycling Saves Natural Resources -
by producing products from recycled materials, citizens conserve land and reduce
the need to drill for oil and dig for materials; Saves Energy - it takes less energy
to produce recycled products; Saves Clean ,4ir and Water - producing products
from recycled materials create less air and water pollution than products from
virgin materials,. Saves Landfill Space - landfill space is conserved when recycled
materials go into new products,. Saves Money and Creates Jobs - recycling and
remanufacturing activities account for more than one million jobs in the United
States; and
WHEREAS, the City of Roanoke will recognize America Recycles Day with
numerous public events, including a recycling pledge card drawing with prizes
donated by local sponsors, a home composting workshop on November 8, an
afier-school program at Jackson Park Library on November 12, a film screening
of "The Next Industrial Revolution", and an Environmental Studies Writers'
Session on November 15, which is part of the Valley Bookfest at the Main Branch
of the Roanoke Public Library.
NOW, THEREFORE, I, Ralph I( Smith, Mayor of the City of Roanoke, Virginia,
encourage all citizens, schools, businesses and places of worship to participate
and to support recycling efforts by submitting their "Pledge Card" during the
period of Navember 3 - 14, 2003, and do hereby proclaim Saturday, November
15, 2003, throughout this great All-America City, as
AMERICA RECYCLES DA E
Given under our hands and the Seal of the City of Roanoke this third day of
November in the year two thousand and three.
ATTEST..
Mary 1~ Parker
City Clerk
Ralph K Smith
Mayor
Office of the Mayor
CITY OF ROANOKE
WHEREAS,
expanding the level of literacy in communities through access to
the highest quality library and information services is the goal of
libraries that are advocates of 21st Century Literacy across the
country; and
WHEREAS,
the need for a highly literate citizenry is essential to our City today
and in the future as we move toward enhancing economic
development and quality of life within municipal boundaries; and
WHEREAS,
libraries have developed a climate to promote and to expand
literacy in communities by creating library.sponsored pre-school
storytimes, reading clubs for people o fall ages, collaborating with
volunteer and community-based organizations to provide access to
basic skills/literacy services to youth and adults and community-
oriented festivals aimed at celebrating reading and writing; and
WHEREAS,
all citizens are urged to learn more about the importance of
literacy and to attend a book festival which celebrates the writing
of authors from Southwest Virginia, to be held on Saturday,
November 15, 2003, at the Roanoke Main Library.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke,
Virginia, in recognition of efforts made by the Roanoke Public Libraries in the
area of literacy and to celebrate implementation of the second community-wide
celebration of reading and writing, do hereby proclaim Saturday, November 15,
2003, throughout this great All-.4merica City, as
VALLEY BOOKFEST DA E
Given under our hands and the Seal of the City of Roanoke this third day of
November in the year two thousand and three.
Mary F Parker
City Clerk
Ralph K Smith
Mayor
REGULAR WEEKLY SESSION--ROANOKE CITY COUNCIL
September 15, 2003
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 15, 2003, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2. Administration, Article II, City Council, Section 2-15, _Rules of Procedure,
Rule 1, -R~.qular Meeting~, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
C. Nelson Harris, Linda F. Wyatt, William D. Bestpitch, and Mayor Ralph K. Smith----6.
ABSENT: Council Member M. Rupert Cutler ........................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by The Reverend Johnny Stone,
Pastor, Hill Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS-LIBRARIES: Mr. Harris offered the following resolution
memorializing the late Betty Brooke Morris Parrott:
(#36473-091503) A RESOLUTION memorializing the late Betty Brooke Morris
Parrott, wife of former Council Member John H. Parrott.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Harris moved the adoption of Resolution No. 36473-091503. The motion
was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ..................................................................................................... --6.
NAYS: None .......................................................................................... 0.
(Council Member Cutler was absent.)
On behalf of the City of Roanoke and the Members of Council, the Mayor
presented a ceremonial copy of Resolution No. 36473-091503 to Mr. Parrott.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to five requests for closed sessions to
discuss vacancies on boards and commissions and the terms of contracts in
negotiation.
MINUTES: Minutes of the regular meeting of Council held on Monday, July 21,
2003, and recessed until Thursday, July 31, 2003, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Fitzpatrick moved that the reading of the minutes be dispensed with and
that the minutes be approved as recorded. The motion was seconded by Mr. Harris
and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ................................................................................................. 5.
NAYS: None ........................................................................ -0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
COMMITTEES.CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
Mr. Fitzpatrick moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by the Council, as above described. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ...................................................................................................... 5.
NAYS: None ................................................................... -0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY COUNCIL-CITIZEN OF TH E YEAR: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss the Citizen
of the Year award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss the Citizen of the Year award as above
described. The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ........................................................................................................... 5.
NAYS: None .......................................................................... --O.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY COUNCIL-CITY PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950),
as amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss the disposition of publicly-owned
property as above described. The motion was seconded by Mr. Harris and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ......................................................................................................... 5.
NAYS: None ............................................................................. --0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY COUNCIL-CITY PROPERTY: A communication from the City Manager
requesting that Council convene a Closed Meeting to discuss the disposition of
publicly-owned property, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950),
as amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss the disposition of publicly-owned
property as above described. The motion was seconded by Mr. Harris and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ........................................................................................................ 5.
NAYS: None .................................................................................. ----0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY COUNCIL-CITY PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950),
as amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss the disposition of publicly-owned
property as above described. The motion was seconded by Mr. Harris and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ........................................................................................................ 5.
NAYS:None ........................................................................... ~.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
FRANCHISES.CITY COUNCIL-CABLE TELEVISION: A communication from
the City Manager requesting that Council schedule a public hearing for Monday,
October 6, 2003, at 2:00 p.m., or as soon thereafter as the matter may be heard, with
regard to adoption of a revised Cable Television Ordinance and approval of renewal
of the Franchise Agreement, was before the body.
The City Manager advised that City of Roanoke representatives, along with
representatives of Roanoke County and the Town of Vinton, have been negotiating
a renewal of the Cable Television Franchise Agreement between the City and
CoxCom, Inc., d/b/a Cox Communications Roanoke, which will also involve
adoption of a revised Cable Television Ordinance for the City.
Mr. Fitzpatrick moved that Council concur in the request of the City Manager
that a public hearing be held on Monday, October 6, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, as above described. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith .................................................................................................... 5.
NAYS: None ...............................................................................-0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
AUDIT COMMITTEE: Minutes of a meeting of the Audit Committee held on
Tuesday, September 2, 2003, were before Council.
The following items were discussed:
Internal Audit Report:
Real Estate Valuation
Sheriff's Canteen Fund and Jail Inmate Fund
Purchasing Cards
Facilities Management
School Safety - Update
Municipal Auditing Annual Plan - June 30, 2004
Audit Committee Annual Report. June 30, 2003
Municipal Auditing Annual Report - June 30, 2003
Mr. Fitzpatrick moved that the Minutes of the meeting of the Audit Committee
be received and filed. The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ........................................................................................................ 5.
NAYS: None ............................................................................. -0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
COMMITTEES-TOWING CONTRACT: A report of qualification of Michael W.
Conner as a member of the Towing Advisory Board, for a term ending June 30, 2006,
was before Council.
Mr. Fitzpatrick moved that the report of qualification be received and filed.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Bestpitch and Mayor
Smith ....................................................................................................... 5.
NAYS: None .............................................................................. -0.
(Council Member Cutler was absent.)
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
REGULAR AGENDA
PUBLIC HEARINGS:NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-COMMONWEALTH'S ATTORNEY: A report of the Commonwealth's
Attorney presenting cost collection results for fiscal year 2002-2003, was before
Council.
(For full text, see report on file in the City Clerk's Office.)
REPORTS OF OFFICERS:
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that the Help Eliminate Auto Theft (H.E.A.T.) Program is a
cooperative effort between the Virginia Department of State Police, the Department
of Motor Vehicles, and 161 local law enforcement agencies across the
Commonwealth of Virginia; based on population, Virginia has enjoyed a 25.6%
decrease in the number of auto thefts since implementation of the H.E.A.T. Program
in 1992; and as part of the 2002-2003 H.E.A.T. Program, funds were allocated in the
form of grants to financially support implementation of new auto theft enforcement
initiatives by law enforcement agencies.
it was further advised that in recognition of a continuing trend of auto thefts
occurring in the Roanoke Valley, the Police Department developed a plan to
proactively address thefts; on August 5, 2003, the Commonwealth of Virginia
Department of State Police awarded the City of Roanoke $6,911.00 in grant funds to
establish a "Bait Vehicle Program"; grant funds will be used to purchase the
appropriate bait vehicle equipment and software needed to successfully operate one
bait vehicle; the goal of the "Bait Vehicle Program" is to aid law enforcement officers
and detectives with reduction of auto thefts in the Roanoke Valley; using the Police
Department's crime analysis statistics, the bait vehicle will be used in areas where
frequent vehicle thefts occur; information retrieved from the bait vehicle will also
provide the Court with comprehensive verifiable case information to aid in the
successful prosecution of auto theft cases; and once established, the program will
serve as a deterrent for future car thieves.
The City Manager recommended that she be authorized to accept a grant of
$6,911.00 from the Commonwealth of Virginia Department of State Police, subject
to approval as to form by the City Attorney; and that Council appropriate State grant
funds in the amount of $6,911.00, with a corresponding revenue estimate in
accounts to be established by the Director of Finance in the Grant Fund.
Mr. Dowe offered the following budget ordinance:
(#36474-091503) AN ORDINANCE to amend and reordain certain sections of
the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36474-091503. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .................................................................................................... -6.
NAYS: None ................................................................................. --0.
(Council Member Cutler was absent.)
Mr. Dowe offered the following resolution:
(#36475-091503) A RESOLUTION authorizing the acceptance of the Help
Eliminate Auto theft (H.E.A.T.) Grant offer made by the Commonwealth of Virginia
Department of State Police and authorizing the execution of any required
documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Dowe moved the adoption of Resolution No. 36475-091593. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ........................................................................................................ -6.
NAYS:None ....................................................................... ~.
(Council Member Cutler was absent.)
CITY CODE-ANIMALS/INSECTS-FIREARMS: The City Manager submitted a
communication advising that the City continues to address issues relating to
options for the management of deer population; a temporary solution to managing
the City's deer population has been developed that would utilize two retired
Roanoke police officers as temporary City employees who, working as a team, will
remove antler-less deer through use of a suppressed rifle provided by the City; and
implementation of the temporary plan is scheduled to begin in October 2003.
It was further advised that Section 21-60 of the Code of the City of Roanoke
(1979), as amended, states that "it shall be unlawful for any person to shoot any gun,
pistol or any other firearm within the limits of the City, except in the case of urgent
necessity, this section shall not apply to members of the city police force, members
of the established armed forces and members of bona fide gun clubs, shooting
ranges approved by the City Council and established in the City for their use, and
persons shooting in licensed shooting galleries"; while the City Code provides an
exception for police officers, the temporary employees will not be "members of the
city police force" inasmuch as they will be hired for the deer program exclusively;
and there is no provision in Section 21-80 that allows for the discharge of a firearm
for the purpose of culling the antler-less deer population.
It was explained that the proposed amendment to Section 21-80 states that
"persons authorized by the City to cull antler-less deer under the conditions of the
Urban Deer Management Program Permit (DPOPP) granted to the City by the Virginia
Department of Game and Inland Fisheries" will be allowed to discharge a firearm
within the limits of the City; and the proposed amendment to Section 21-80 will
enable the City to implement its deer management plan.
The City Manager recommended that Council adopt an ordinance amending
Section 21-80 of the City Code with regard to the discharging of firearms.
Mr. Dowe offered the following ordinance:
(#36476-091503) AN ORDINANCE amending and reordaining Section 21-80,
Dischar~linq Firearms, Article III, Weapons, of Chapter 21, Offense-Miscellaneous,
of the Code of the City of Roanoke (1979), as amended, to exempt persons
authorized by the City to cull antler-less deer from the application of Section 21-80;
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36476-091503. The motion
was seconded by Mr. Fitzpatrick.
Mr. Joseph Schupp, 2323 South Jefferson Street, a member of the City's
Wildlife Task Force, commended the City of Roanoke on moving ahead with a
portion of the recommendations of the Wildlife Task Force. He advised that the
Wildlife Task Force recommended a two-prong approach, i.e.: implementing an
urban archery program and a sharpshooting program; one program without the
other will not solve the deer problem, but will represent a good start, and the urban
archery portion of the recommendations is an important and necessary step. He
presented an outline that the City could use to ensure strongly controlled situations
regarding the selection of qualified archers, and advised that other cities currently
involved in urban archery include Colonial Heights, Franklin, Lynchburg,
Martinsville, and the Towns of Altavista, Amherst, Blacksburg, Chistiansburg,
]0
Farmville, Independence, Tazewell, West Point and Fairfax County. He stated that
sharpshooting alone is costly and will not resolve the problem, and implementing
the urban archery phase will demonstrate to Roanoke's citizens that the City is
keeping an eye on taxpayers' money, while proceeding with a necessary and free to
the taxpayers portion of the program.
Ms. Heidi Baird, 542 Dillard Road, S.W., representing taxpayers with humane
attitudes toward wildlife, advised that the City of Roanoke has far more important
issues on which to spend its time and money than whether deer are destroying
vegetation in certain neighborhoods. She inquired if the City has given any
consideration to the consequences of persons shooting guns in urban
neighborhoods, or wounded deer in residential neighborhoods, or wounded deer
that could run down Route 419 which could cause a traffic accident, all of which bare
severe consequences, and should be addressed by Council prior to enacting the
deer management program. She asked that action on the matter be deferred and that
the recommendations of the Wildlife Task Force be publicized.
Mr. Bestpitch advised that there is evidence that deer over population is a
problem, not just for the City of Roanoke, or the Commonwealth of Virginia, but
throughout most, if not all of the country. He stated that he has been contacted by
numerous citizens over a number of months on the issue and he has assured them
that the City of Roanoke will ensure that eliminating the deer over population will be
done in a restricted and controlled manner, while taking into consideration the
concerns of citizens, such as discharge of firearms within neighborhoods and the
time of day that such operations will be conducted, etc. He added that the proposed
City Code amendment presently before the Council does not include any of the
restrictions that have been previously discussed in detail by the Council, and
expressed concern that the proposed amendment is broader than previous Council
discussions. Therefore, he offered a substitute motion that the matter be referred
back to the City Manager for further study and report to Council.
The motion failed for lack of a second.
The City Manager advised that a program is currently under review by City
staff to address the specifics of the deer management program. She assured
Council that the intent of the program is to engage in the activity on public property;
if the City received a request from a private property owner to enter their property
for the purpose of engaging in deer culling, the policy as currently written, but has
not been formally adopted by Council, would require that the private property owner
contact the City and the private property owner would be required to agree to
certain conditions under which the City would engage in the activity on private
property. She stated that emphasis has been placed on antlerless deer because
experts report that such action would reduce the herd significantly inasmuch as that
particular kill represents the equivalent of four deer in the future, as opposed to
bucks with antlers. She explained that City staffwas not comfortable with finalizing
the deer management program until Council approved the proposed City Code
amendment, which is the last of the options that were offered and considered in
terms of an approach to deer management in the City. She advised that some
months ago, the City received a proposal by an expert company that the City had
intended to engage in this activity which involved baiting deer into a particular area
and would further concentrate and limit the area in which the activity would occur;
however, current State Code provisions do not allow this specific method of action;
therefore, as a part of the City's 2004 Legislative Program, special action will be
requested by the 2004 Session of the General Assembly. She advised that upon
completion, Council could be provided with administrative regulations regarding
deer management prior to implementation.
There was discussion in regard to the remarks of a previous speaker in
connection with injured deer; whereupon, the City Manager advised that every round
of fire would have to be accounted for; if a deer is struck and leaves the area, no
more shooting would be allowed and those individuals hired by the City would be
required to recover the deer before moving on to another site.
Mr. Bestpitch expressed concern that Council is being requested to vote on
an ordinance amending the City Code prior to completion of the deer management
plan; Council has been told by the City Manager that at some point the guidelines
could be submitted to the Council, but there is no assurance that the guidelines will
be presented to the Council, and he would prefer to review the guidelines prior to
voting on the proposed amendment to the City Code.
Ordinance No. 36476-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, and Mayor Smith---5.
NAYS: Council Member Bestpitch ........................................................ 1.
(Council Member Cutler was absent.)
INDUSTRIES-ECONOMIC DEVELOPMENT: The City Manager submitted a
communication advising that on May 19, 2003, Council authorized the City Manager
to execute an Option Agreement with Roanoke Development, LLC, for the purchase
of New Tract F, designated as Official Tax No. 7230105, at the Roanoke Centre for
Industry and Technology (RCIT), which was executed and is dated June 10, 2003;
the proposed developer, Roanoke Development, LLC, was contacted by SEMCO,
Incorporated of Virginia, to design and construct a build-to-suit manufacturing
facility for its sole use, which SEMCO would lease from Roanoke Development, LLC;
since that time, SEMCO has decided to own and construct the building itself rather
than to use a development corporation and now desires that the Option Agreement
be assigned to SEMCO to enable purchase of the property from the City; and the
Option Agreement provides that it may be assigned upon the written consent of the
City of Roanoke and Roanoke Development, LLC; and Roanoke Development, LLC,
has agreed to such assignment.
The City Manager recommended that she be authorized to execute an
Assignment and Amendment No. One to the Option Agreement for the sale of New
Tract F at RCIT and to take such further action and to execute such other documents
as may be required for sale of such property, subject to approval by the City
Attorney; the transfer will keep the same basic terms and conditions related to
project scope, investment, and commitments as was made in the original Option and
the separate letter of understanding supplied by SEMCO, Incorporated, however,
Roanoke Development, LLC, will be released from any further obligations since
SEMCO, Incorporated, will assume all obligations.
Mr. Harris offered the following ordinance:
(#36477-091503) AN ORDINANCE authorizing the Execution of an Assignment
and Amendment Number One with SEMCO, Incorporated of Virginia, to the Option
Agreement with Roanoke Development, LLC, for the option to purchase an
approximate 18.437 acre parcel of land known as New Tract F located at the
Roanoke Centre for Industry and Technology ("RCIT"), upon certain terms and
conditions; authorizing the City Manager to take such other action and to execute
such other documents as may be required to implement the sale of such property
at RCIT to SEMCO, Incorporated of Virginia; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Harris moved the adoption of Ordinance No. 36477-091503. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .......................................................................................................... -6.
NAYS: None .............................................................................. --0.
(Council Member Cutler was absent.)
PAY PLAN-STATE COMPENSATION BOARD-CITY SHERIFF: The City Manager
submitted a communication advising that the Master Deputy Sheriff program is a
career enhancement program offered to Sheriff's offices by the State Compensation
Board, beginning in 1995; at the time, the Sheriff took advantage of the opportunity
through an agreement with the City Manager; and the program continues today, but
is not reflected in the City's Pay Plan Ordinance, along with similar career
development programs.
The City Manager recommended that Council approve an amendment to the
Pay Plan Ordinance to include the Master Deputy Sheriff program, which provides
a five per cent increase to the base salary up to, but not exceeding, five per cent
above the pay range maximum of deputy sheriffs who are appointed by the Sheriff,
pursuant to guidelines set forth by the Virginia State Compensation Board.
Mr. Dowe offered the following ordinance:
(#36478-091503) AN ORDINANCE amending Ordinance No. 36312-051203,
adopted May 12, 2003, adopting and establishing, among other things, a Pay Plan
for officers and employees of the City, effective July 1,2003, by the addition of a new
Paragraph 15, and the renumbering of subsequent paragraphs in the ordinance, in
order to include a provision relating to an increase in the base salary of persons
qualified and appointed by the Sheriff as Master Deputy Sheriffs; and dispensing
with the second reading by title paragraph of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36478-091503. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ................................................................................................... -6.
NAYS:None ............................................................................. ~.
(Council Member Cutler was absent.)
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that Congress has appropriated funds for continuation of
the Local Law Enforcement Block Grant (LLEBG) for the period of October 1, 2003
through September 30, 2005, to be administered by the Bureau of Justice Assistance
and the U. S. Department of Justice; the purpose of the LLEBG program is to
provide funds to units of local government to underwrite projects designed to
reduce crime and to improve public safety; and the City of Roanoke has been
awarded LLEBG grant funds in the amount of $102,351.00.
It was further advised that grant conditions require a local match amount of
$11,372.00, for a program total of $113,723.00; the award renews Roanoke's LLEBG
Grant program for the eighth consecutive year; grant funds must be used for: (1)
payment of overtime to presently employed law enforcement officers for the purpose
of increasing the number of hours worked by such personnel and (2) procuring
equipment, training and other materials directly related to basic law enforcement
functions; police bicycle patrol, directed at specific/problem areas or neighborhoods
will be continued through this program; and deadline for acceptance of the grant
is September 29, 2003.
It was explained that grant funds become available only after a public hearing
and an LLEBG program advisory committee meeting have been conducted by the
Police Department; the public hearing and the LLEBG Advisory Committee meeting
must be conducted prior to November 13, 2003; the LLEBG Program requires that
all grant funds ($102,351.00) be placed in an interest bearing account; based on
interest earned during the past year of LLEBG funding, interest earnings of $1,500.00
are anticipated for the grant; and the local cash match of $11,372.00 is available in
the Police Department's State Asset Forfeiture Account.
The City Manager recommended that she be authorized to accept the Local
Law Enforcement Block Grant (LLEBG) of $102,351.00 from the Bureau of Justice
Assistance, with the Police Department providing $11,372.00 as a local cash match
from State Asset Forfeiture Account No. 035-640-3302-2149, and $1,500.00 in
anticipated interest earnings; that she be further authorized to execute the grant
agreement and any related documents, subject to approval as to form by the City
Attorney; and that Council appropriate funds, in the amount of $115,223.00, and
establish corresponding revenue estimates in accounts to be established by the
Director of Finance in the Grant Fund.
Mr. Fitzpatrick offered the following budget ordinance:
(#36479-091503) AN ORDINANCE to amend and reordain certain sections of
the 2003-2004 Grant Fund Appropriations and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36479-091503. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .......................................................................................................... --6.
NAYS: None ................................................................................ -0.
(Council Member Cutler was absent.)
Mr. Dowe offered the following resolution:
(#36480-091503) A RESOLUTION authorizing the acceptance of the Local Law
Enforcement Block Grant offer made by the Bureau of Justice Assistance and
authorizing the execution of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Dowe moved the adoption of Resolution No. 36480-091503. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .......................................................................................................... -6.
NAYS: None ................................................................................... --0.
(Council Member Cutler was absent.)
BUDGET-GRANTS.YOUTH: The City Manager submitted a communication
advising that the City of Roanoke has been selected as a grantee for the second
year of a three-year funding cycle for Runaway and Homeless Youth (RHY) program,
under provisions of the Runaway and Homeless Youth Act, in the amount of
$126,675.00 annually; funds are used to cover salaries and fringe benefits of a Youth
Counselor III, a Youth Counselor II, a relief counselor and related program activities
in the Sanctuary Outreach program; and the required local match is offered as in-
kind services.
It was further advised that the U. S. Department of Health and Human Services
awards grants for services in three-year cycles; the project period for this grant
began September 30, 2002, and will end on September 29, 2005; the focus of the
program is to alleviate problems of runaway and homeless youth and their families,
strengthen family relationships and encourage stable living conditions; through the
intervention program, Sanctuary outreach staff offers runaway and homeless youth
and their families a combination of shelter-based and home-based supportive
services that will decrease the incidence of repeat runaway episodes; and program
services include: 24 hour intake and referral access, temporary shelter, individual,
group and family counseling, community service linkages, aftercare services, case
disposition and recreation opportunities.
The City Manager recommended that she be authorized to accept the grant,
in the amount of $126,675.00 in 2003-2004, from the U. S. Department of Health and
Human Services (Grant No. 03CYO433/02) for Sanctuary's RHY Outreach program;
to execute the grant agreement and any related documents required by the
Department of Health and Human Services, subject to approval as to form by the
City Attorney; and that Council appropriate funding, in the amount of $126,675.00,
and increase the corresponding revenue estimate in accounts to be established by
the Director of Finance in the Grant Fund.
Mr. Dowe offered the following budget ordinance:
(#36481-091503) AN ORDINANCE to amend and reordain certain sections of
the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36481-091503. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
]7
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ 6.
NAYS: None ...............................................................................-0.
(Council Member Cutler was absent.)
Mr. Dowe offered the following resolution:
(#36482-091503) A RESOLUTION authorizing the acceptance of a grant from
the United States Department of Health and Human Services to be used for salary
and fringe benefits of counselors and related activities in the Outreach program; and
authorizing the execution of the necessary documents.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Dowe moved the adoption of Resolution No. 36482-091503. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ 6.
NAYS:None ............................................................................. --0.
(Council Member Cutler was absent.)
BUDGET-EMERGENCY SERVICES-GRANTS: The City Manager submitted a
communication advising that the Virginia Department of Emergency Management
has announced allocation of the Base 2003 Office of Domestic Preparedness
Equipment Program Grant, which is designed to allow local governments in Virginia
to purchase equipment that will enhance their ability to respond to terrorist acts
involving weapons of mass destruction; the City of Roanoke has been allocated
$79,657.00 based upon a formula that provided $20,000.00, plus 62.7 cents per
capita, and funding will be made available upon review of the equipment budget
detail listing and approval by the Virginia Department of Emergency Management
and the Office of Domestic Preparedness.
It was further advised that the funds which require no local match, must be
used according to requirements specified by the Office of Domestic Preparedness;
and the 2003 grant allows for the purchase of equipment from 12 commodity areas,
including personal protective equipment, detection and monitoring equipment,
decontamination equipment, and communications.
15
The City Manager recommended that she be authorized to execute any
documentation required in connection with obtaining and accepting the above
referenced allocation, to furnish such additional information and to take such
additional action as may be needed to implement and administer the funds and
agreements, said documents to be subject to approval as to form by the City
Attorney; and that Council appropriate funding, in the amount of $79,657.00, to
accounts in the Grant Fund to be established by the Director of Finance, and
establish a revenue estimate in the same amount.
Mr. Dowe offered the following budget ordinance:
(#36483-091503) AN ORDINANCE to amend and reordain certain sections of
the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36483-091503. The motion
was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ -6.
NAYS: None ................................................................................ -6.
(Council Member Cutler was absent.)
Mr. Fitzpatrick offered the following resolution:
(#36484-091503) A RESOLUTION accepting a Base 2003 Office of Domestic
Preparedness Equipment Program Grant made to the City by the Virginia
Department of Emergency Management for the purpose of purchasing equipment
to enhance the City's ability to respond to terrorist acts involving weapons of mass
destruction, and authorizing execution of any required documentation on behalf of
the City.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36484-091503. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ....................................................................................................... -6.
NAYS:None .............................................................................. ~.
(Council Member Cutler was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the City of Roanoke for the month of July 2003.
Without objection by Council, the Mayor advised that the July Financial Report
would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation and transfer of the following, was before Council.
$166,770.00 in a supplemental appropriation for school transportation
charges; the monies will fully fund the cost of transporting pupils for
No Child Left Behind programs.
$1,102,554.00 from the 2003-04 Capital Maintenance and Equipment
Replacement Fund, to provide monies for instructional and
administrative technology requests, school bus replacement, facility
maintenance and custodial equipment requirements, district-wide
furniture replacement, grounds services equipment, facility
maintenance vehicle replacement, purchase of video surveillance
systems, and repair of a roof.
$50,000.00 for the Comprehensive School Reform grant program at
Noel C. Taylor Learning Academy; Taylor Learning Academy will
implement a basic skills program which includes staffdevelopment and
remedial skills instruction, and this continuing program is 100 percent
reimbursed by Federal funds.
$67,092.00 for the Governor's School program to provide instruction in
science and math to high school students; the continuing program will
be supported by State funds and tuition collected from participating
school districts.
$14,000.00 for the Instructional Support Team Project to provide
services for children with disabilities at Fallon Park Elementary School,
to be funded with Federal funds.
$1,981.00 for the Special Education Assistive Technology program to
purchase equipment and software to assist students with disabilities,
to be 100 per cent reimbursed by Federal funds.
A report of the Director of Finance recommending that Council concur in the
request, was also before the body.
Mr. Dowe offered the following budget ordinance:
(#36485-091503) AN ORDINANCE to amend and reordain certain sections of
the 2003-2004 School Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36485-091503. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ........................................................................................................... -6.
NAYS: None ...................................................................................... -0.
(Council Member Cutler was absent.)
BONDS/BOND ISSUES-SCHOOLS: A communication from the Roanoke City
School Board advising that as a result of School Board action taken at a meeting on
September 9, 2003, the School Board adopted a resolution to participate in the 2003
Interest Rate Subsidy Program Bond Sale - VPSA School Financing Bonds (1997
Resolution) Series 2003 C; and proceeds of the bond issue will be used in lieu of
Literary Fund loans approved by the State for the Roanoke Academy for
Mathematics and Science project.
It was further advised that Council is requested to adopt a resolution
indicating that the City of Roanoke desires to participate in the VPSA bond issue;
and Council will be requested to conduct a public hearing and to take other
procedural matters that may be required for participation in the VPSA bond issue.
A report of the Director of Finance concurring in the request of the School
Board, was also before Council.
Mr. Dowe offered the following resolution:
(#36486-091503) A RESOLUTION authorizing and directing the City Manager
to file an application with the Virginia Public School Authority seeking bond
financing in an amount estimated not to exceed $5,000,000.00 to finance the
replacement of the existing school building at Roanoke Academy for Mathematics
and Science, previously approved pursuant to Resolutions No. 35439-070201 and
No. 35440-070201, adopted by the Council at its July 2, 2001, meeting.
Mr. Dowe moved the adoption of Resolution No. 36486-091503. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ........................................................................................................ -6.
NAYS: None ................................................................................ ._-0.
(Council Member Cutler was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS: NONE.
OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ROANOKE CIVIC CENTER-AUDITS/FINANCIAL REPORTS: Council Member
Wyatt, Council's liaison to the Roanoke Civic Center Commission, advised that the
Civic Center Commission has requested more timely transmittal of the City's
monthly financial reports.
FIRE DEPARTMENT-REFUSE COLLECTION-EQUIPMENT: Council Member
Wyatt advised that it has been reported that in lieu of purchasing a ladder engine for
the Fire Department, the City will purchase three refuse collection vehicles;
whereupon, the City Manager advised that she would respond to the inquiry prior to
the Council's 7:00 p.m. session.
TRAFFIC: The Mayor requested that the City Manager review the new traffic
lane changes on Williamson Road.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
COMPLAINTS-ARMORY/STADIUM: Mr. John Kepley, 2909 Morrison Street,
S. E., inquired as to why four Members of Council are allowed to dictate, control and
ignore the wishes of thousands of citizens of the City of Roanoke who have let their
voices be heard regarding the fate of Victory Stadium. He stated that if the citizens
were allowed to vote on whether to save Victory Stadium, Council's previous
decision would go down in defeat, and of the Members of Council who favor a new
stadium/amphitheater, Council Member Dowe is the only native Roanoker;
therefore, Council Members Bestpitch, Cutler, Wyatt and former Council Member
William Carder have few memories of Victory Stadium, or its vital importance to the
thousands of citizens who want to save the facility. He expressed appreciation to
Mayor Smith, Vice-Mayor Harris and Council Member Fitzpatrick for their support to
publicly vote to reopen the Victory Stadium issue.
COMPLAINTS-ARMORY/STADIUM: Mr. Chris Craft, 1501 East Gate Avenue,
N. E., advised that instead of building a new stadium the City should pave
Williamson Road, provide residents of Gainsboro with the funds that were
previously promised by the City, address traffic congestion on Orange Avenue,
install universal turn lanes on Williamson Road, and seek ways to save taxpayers'
money, while not dividing the community.
BUDGET-NEIGHBORHOOD ORGANIZATIONS: Ms. Norma Smith, 11 - 14th
Street, S. W., called attention to HUD funds which were allocated for Hurt Park. She
requested clarification as to whether the funds were designated for Hurt Park, or for
the Hurt park neighborhood in general. In view of long standing community needs,
she asked that the funds be used for the entire Hurt Park community.
CITY MANAGER COMMENTS: NONE.
At 3:05 p.m. the Mayor declared the meeting in recess for two City Manager
briefings and five Closed Sessions.
ZONING: The City Manager introduced a briefing on the Zoning Ordinance;
whereupon, Nancy Snodgrass, City Planner II, addressed the following landscaping
standards in the existing Zoning Ordinance and the proposed update to the Zoning
Ordinance:
Vision 2001-2020 provides that "Trees and other vegetation represent both
an environmental resource and an important landscape feature in the
quality of life in the City."
The Urban Forestry Plan provides that "Roanoke will take action in order
to achieve an average tree canopy of 40 per cent within ten years".
Policy approach to Vision 2001-2020 provides that buildings and trees
should shape the City's image rather than asphalt and signs; and
maintaining and increasing the City's tree canopy will have a beneficial
impact on air quality, storm water control, noise levels, temperature, and
visual appearance.
Recommended actions - Vision 2001-2020 include revision of the Zoning
Ordinance to address landscaping to encourage commercial centers rather
than strip development, strengthen landscaping requirements in village
centers, and establish tree canopy goals that include preservation
standards and planting of trees based on zoning district and density.
Overview of the Urban Forestry Plan includes preparation of new
standards for better tree preservation, planting and maintenance in private
non-residential areas and private developments; and adoption of zoning
regulations requiring "green" site development and parking areas.
Urban Forestry Plan policies include that an updated Zoning Ordinance
will minimize environmental damage during development process-
generous tree canopy in parking lots, preserve existing trees and minimum
tree canopy percentages by zoning district.
Urban Forestry Plan zoning regulations include benchmark landscaping
regulations with other localities, stronger tree canopy requirements for
parking lots, use of native trees where possible and tree canopy banks.
Landscaping standards applicability
Existing code: Comprehensive development plan
Proposed draft: Comprehensive and basic development plans
Where is landscaping required?
Existing Code: Buffer yards, street yard trees and parking lots (interior)
Proposed draft: Buffer yards, street yard trees, parking lots (interior and
perimeter) foundation and tree canopy.
Buffer Yards
Existing code: One size fits all, generic description and deciduous caliper
and spacing
Draft ordinance: Variable scale, two definitive options and approved plant
list
Street Yard Trees
Existing Code: one per 50 feet, deciduous trees (minimum two and one
half inches caliper)
Proposed draft: One per 35 feet, approved plant list
Parking Lots: Interior
Existing Code: Surface parking areas equal to five per cent of interior of
parking area
Proposed draft: Surface planting areas equal to five per cent of interior of
parking area; trees at rate of 20-year tree canopy of 25 per cent of parking
area; approved plant list and planting island standards.
Parking Lots: Perimeter
Existing Code: No requirement
Proposed draft: Eight-foot planting strip along perimeters that abut public
street or property line; one deciduous tree per 30 feet and evergreen
shrubs three feet on center; and approved plant list.
Foundation Landscaping
Existing Code: No requirement
Proposed draft: Building facades fronting on public streets, three feet
deep, one shrub per three linear feet and exempt if no required front yard.
Tree Canopy
Existing Code: No requirement
Proposed draft: Minimum tree canopies by district, 10 to 20 per cent of
site; planted and existing; preservation bonus; and credit for other
requirements.
Landscaping: Overview
Benchmark regulations, development plans, approved plant list, buffer
yard types, parking lot perimeters, tree canopy - site and parking lots, and
foundation planting.
Discussion by Council:
Commitments made by officials of Calvary Baptist Church in connection
with the demolition of a parking lot and proposed landscaping around the
parking lot have not been honored, to which the Director of Planning and
Code Endorsement advised that he would review the site development
plan to determine if there are binding commitments.
Some tree canopy is not attractive, for example: older residential streets
where American Electric Power has shaped the trees into a "Y" and the
center of the tree has been removed; whereupon, the Director of Planning
and Code Enforcement advised that from a Zoning Ordinance point of
view, a specified tree list is proposed to enable the City to select the right
type of tree for a specific location.
Not only should there be guidelines in regard to tree canopy, but tree
management as well, particularly in older neighborhoods; whereupon, the
City Manager advised that if Council wishes to accelerate the replacement
of trees in order to address some of the older neighborhoods which are
lined with unattractive trees, the City administration could provide a plan
of action and costs to address the issue.
A program has worked well in some localities in which home owners
volunteer to nurture a tree planted by the locality on private property, and
it was suggested that the City of Roanoke explore the feasibility of the
program.
CITY MARKET:
The City Manager introduced a briefing on management of the historic City
Market Building by Advantis Corporation, including a six month update, progress
to date in identifying additional tenants, lease renewals, capital improvements, etc.
Representatives of Advantis Corporation, including Tim Allison, Zachary
Means and Kimberly Bisger, with over 40 years of combined real estate experience,
advised that:
An overview of Advantis includes a century of wisdom, a full service
commercial real estate company, 500 employees and 175 brokers, 7,500
client transactions over the last five years, 13 regional offices throughout
the southeast, GVA partner with global real estate network with member
firms in 85 countries on five continents, and 30 million square feet under
management.
Current Advantis locations include offices in Atlanta, Georgia; Chesapeake,
Virginia; Durham, North Carolina; Jacksonville, Florida; Newport News, Virginia;
Norfolk, Virginia; Orlando, Florida; Raleigh, North Carolina; Richmond, Virginia;
Tampa, Florida; Tysons Corner, Virginia; and Washington, D. C.
GVA worldwide includes international strategic partnership, 85 offices in
70 firms in 20 different countries, over 3,660 commercial real estate
professionals, over $13 billion in worldwide transactions and 137 million
square feet under management.
Leasing and sales teams in the Richmond Office include 60 employees, 11
agents, 3.5 million square feet of property for leasing and management,
and no conflicts of interest.
Advantages of contracting with Advantis include a team approach,
technology (any site program), commitment to increase business, greater
exposure, and track record of outstanding performance and results.
Leasing goals include 100 per cent occupancy, no delinquency, quality
tenants, increased rent revenues and lease of second floor market building
space.
The marketing
advertisements,
calling.
approach includes marketing flyers, newspaper
representation at ICSC's, tenant relationships, cold
Leasing activity:
Tenant Lease Value
· Grass Roots $ 68,224.00
· Hong Kong Restaurant 162,265.00
· Tavern on the Market 163,895.00
· Cuticles 10,765.00
· The Galleria 62,529.00
· Subway 134,680.00
· Nuts & Sweet Things 11,724.00
Management services include property management, facility management,
construction management, lease audits and facility consulting services.
Management goals for the City Market Building include retaining existing
tenants, creating operating efficiencies and controlling expenses,
27
improving maintenance operations, implementing preventative
maintenance plans, and aligning the Market Building in the Downtown
Master Plan.
· Capital Improvements include HVAC requirements, electrical components,
interior finishes, ADA and exterior finishes.
It was advised that:
One of the biggest challenges has been to lease second floor space.
The Market building has a history of occupants with late rents and
Advantis is working with tenants to ensure that payments are made on
time.
Advantis would like to ensure that rents are not too high, while maintaining
a good return of profit for the City of Roanoke.
The first and foremost goal is to retain as many of the current tenants as
possible.
There is a desire to bring in local, regional and national tenants, with the
goal of attracting a group of cohesive tenants.
Lease negotiations are underway with Subway restaurant.
Question was raised as to how a national chain such as a Subway
restaurant would compete with local small business operators;
whereupon, it was advised that it would work to the advantage of other
tenants because clientele driving by who may not be from Roanoke would
see the Subway sign and stop, and would then visit the food court;
Subway is a national food chain and the first reaction of a market tenant
is that they could potentially loose business, but if one looks beyond the
initial two to three weeks of activity, in the long run, local tenants would
gain business through additional foot traffic and a brand name
acknowledgment that will attract people to the area.
It is anticipated that there will be a $40,000.00. $50,000.00 annual rate of
return on the Market Building.
Advantis does not propose changes that will have a negative impact;
however, it wishes to align the property to work with the City and the
City's Master Plan over the next five to ten years.
The City of Roanoke would like to encourage an atmosphere of night life
for downtown events; to do so, the "mom and pop" types of operations will
be required to work more hours; if more traffic is to be brought downtown
to the City Market Building, orto Center in the Square, etc., there is a need
for more big names to serve as a drawing point, and a Subway restaurant
by itself will not accomplish this goal, but will be a stepping stone.
The City Market building has provided a kind of incubator step for
numerous businesses, and if the businesses continue to grow, they can
be offered more space.
The goal of Advantis is to retain existing tenants, to help them grow in
their businesses and to be successful, to be involved in operations, to cut
costs and to make the City Market building as profitable as possible, while
making the facility a better place for people to visit, which is a challenge
in that it requires a considerable amount of money, organization, skills,
changing vendors, etc.
· A good preventative maintenance plan should be implemented that will not
allow the building to deteriorate which is expensive.
· There is a need to align the City Market building and its use with the
downtown master plan.
Deferred maintenance items include: HVAC, coils have been cleaned, a
chemical treatment is in place to change the water system, and a local
contractor, Renew, Inc., has been engaged for janitorial maintenance.
· Capital expenses required for the building include: design of the HVAC,
with engineering and electrical components to be received within three-
four weeks; interior finishes such as new furniture, new carpet on the
upstairs floor on the mezzanine level, ADA requirements, issues
throughout the building concerning counter and sidewalk entrances, etc.,
for venders and certain exterior functions.
· There was discussion in regard to the need to bring more light into the
building and the feasibility of adding more light fixtures as a part of the
request for proposals on the engineering component.
At 4:50 p.m., the Mayor declared the Council Meeting in recess for five Closed
Sessions, which were held in the Council's Conference Room.
At 6:45 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, except Council Member Cutler.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ 6.
NAYS: None ................................................................................... --0.
(Council Member Cutler was absent.)
FLOOD REDUCTION/CONTROL: The Mayor advised that there is a vacancy on
the Flood Plain Committee, created by the resignation of Sandra Kelly; whereupon,
he opened the floor for nominations.
Mr. Bestpitch placed in nomination the name of Frank Caldwell.
There being no further nominations, Mr. Caldwell was appointed as a member
of the Flood Plain Committee, for a term ending June 30, 2004, by the following vote:
FOR MR. CALDWELL: Council Members Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch and Mayor Smith ............................................................................... --6.
(Council Member Cutler was absent)
At 6:50 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m.,
in the City Council Chamber.
At 7:00 p.m., on Monday September 15, 2003, the Council meeting reconvened
in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S.W., City of Roanoke, Virginia, with Mayor Ralph K. Smith
presiding.
PRESENT: Council Members Alfred T. Dowe, Jr., William D. Bestpitch, Beverly
T. Fitzpatrick, Jr., C. Nelson Harris, Linda E. Wyatt, and Mayor Ralph K. Smith ....... -6.
ABSENT: Council Member M. Rupert Cutler ................................................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by Council
on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Kermit and Dorothy Shriver that a portion of an alley
located off Thyme Street, S. E., at the rear of Lots 4, 5 and 6, Official Tax Nos.
4041901- 4041904, inclusive, be permanently vacated, discontinued and closed, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003.
The City Planning Commission submitted a written report advising that the
petitioner requests closure of an alley lying between four of their parcels of land; the
petitioner purchased the adjoining properties from Carillion Health System in 1997;
the unimproved alley requested for closure lies between Official Tax Nos. 401904
inclusive; the alley is approximately 150 feet long and 20 feet wide, or 3,000 square
feet; and the petitioner owns all parcels, in addition to Official Tax Nos. 4041905-
4041907 inclusive.
It was further advised that the petitioner's properties are zoned C-1, Office
District, as are the properties immediately to the south of the subject alley; the
western side of Belleview Avenue is zoned RM.2, Residential Mulit-Family, Medium
Density; the northern side of Thyme Street, which encompasses properties fronting
on Linden Street, is zoned RS-3, Residential Single Family, High Density District;
parcels to the south and east of the subject alley are vacant and lie on a steep uphill
grade; residential properties lie to the north and west of the alley; and the
petitioner's property at Official Tax No. 4041902 consists of a triplex with rental
units.
It was explained that the alley is currently partially paved off of Thyme Street;
the petitioner uses the alley for ingress and egress to a parking lot and an accessory
structure covers a portion of the southeastern corner of the alley; and Thyme Street
is improved for approximately 100 feet southeast of the alley.
The City Planning Commission recommended that Council approve the
request and that the petitioner be charged $750.00 for the alley.
Mr. Dowe offered the following ordinance:
(#36487- 091503) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right.of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36487-091503. The motion
was seconded by Mr. Fitzpatrick.
Mr. Kermit E. Shriver, petitioner, appeared before Council in support of the
request.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing.
There being none, he declared the public hearing closed.
Mr. Bestpitch moved that Ordinance No. 36487-091503 be amended to include
the following: Approval of the application is contingent upon the applicant paying
$750.00 for consideration of the right-of.way. The motion was seconded by Mr.
Fitzpatrick and adopted.
Ordinance No. 36487-091503, as amended, was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ -6.
NAYS: None .......................................................................................... -0.
(Council Member Cutler was absent.)
ZONING: Pursuant to Resolution No, 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of L & M Properties, L.L.C., to rezone three tracts of land located on
Wertz Avenue and Mississippi Avenue, N. E., consisting of 14.401 acres, more of
less, identified as Official Tax Nos. 3130301,3130504, and 3130312, from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003.
The City Planning Commission submitted a written report advising that the
petitioner proposes to market the subject properties for a distribution center, which
under LM permitted uses, would be an "establishment engaged in the wholesale
distribution of goods; because of limited vehicular access to the site from Hollins
Road and surrounding single-family residential uses, staff advised the petitioner that
some of the LM uses permitted by right and by special exception in the zoning
ordinance would be inappropriate on the subject properties; the First Amended
Petition limits the uses on the subject properties to 14 of the 27 LM permitted uses;
and uses of the subject properties, as limited by proffer, narrow the parameters in
such a manner that the adjacent and surrounding residential neighborhoods are not
compromised by impact of the land use and associated vehicular traffic.
It was further advised that the petitioner's request appropriately applies a light
manufacturing designation, with conditions, to the subject properties; and the down-
zoning request represents an opportunity for reuse and revitalization of an old
manufacturing property that has not been successful as a heavy manufacturing site.
The City Planning Commission recommended that Council approve the
request.
Mr. Dow offered the following ordinance:
(#36488-091503) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 313, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36488-091503. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Ordinance
No. 36488-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ -6.
NAYS: None ...................................................................................... -0.
(Council Member Cutler was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of L & M Properties, L.L.C., to rezone three tracts of land located on
2820 Ridgefield Street, N. E., consisting of 0.1055 acre, more or less, identified as
Official Tax No. 3130330, from HM, Heavy Manufacturing District, to RM-1,
Residential Multifamily, Low Density District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003.
The City Planning Commission submitted a written report advising that the
subject property is bounded on the north and west (to the side and rear of the
subject lot) by a site currently zoned HM, Heavy Manufacturing District, and formerly
utilized by Halmode Apparel; the site is the subject of the current petition to rezone
from HM, Heavy Manufacturing District, to LM, Light Manufacturing District; all
properties directly to the south of the subject property fronting on Ridgefield Road
are zoned RM-1, Residential Multifamily, Low Density District, and are developed
residentially; and properties directly to the east on the opposite side of Ridgefield
Road are also zoned RM-1 and developed as single-family dwellings.
It was further advised that the subject property is currently located within the
fence enclosing the site of the former Halmode Apparel distribution center and is a
separate tract of land from the Halmode site; rezoning of the subject property to RM-1
would make the residential structure conforming and allow for its improvement and
viable utilization as a residential structure, the purpose for which it was originally
constructed; and the requested RM-1 zoning designation and single-family residential
use would be consistent with the balance of the block in which the subject property
is located.
The City Planning Commission recommended that the request for rezoning be
approved, given the potential for retaining and utilizing a viable residential structure
adjacent to other residential properties.
Mr. Dowe offered the following ordinance:
(#36489-091503) AN ORDINANCE to amend §36.1.3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 313, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City; and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption Ordinance No. 36485-091503. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council, Ordinance No. 36489.
091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .............................................................................................................. 6.
NAYS: None .......................................................................................... -0.
(Council Member Cutler was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of GCSWVA Co., L.L.C., to rezone a tract of land located at the corner
of Duke of Glouchester Street, S. W. (private), and Duke of Glouchester Street, S. W.
(public), containing 1.3 acre, more of less, identified as a portion of Official Tax No.
5500114, from RM-2, Residential Multifamily, Medium Density District, to C-1, Office
District, subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003.
The City Planning Commission submitted a written report advising that the
rezoning request is for 1.3 acres of vacant land on the southern portion of Official Tax
No. 5500114, with said parcel of land to be subdivided at a later date in accordance
with the metes and bounds description of the petition to rezone; and the petitioner
proposes to construct a medical clinic on the subject property.
It was further advised that because of the transitional nature of the property
being situated between commercial development along Duke of Glouchester Street
and multifamily development, the proposed change in use is a reasonable
development strategy which is consistent with the City's Comprehensive Plan.
The proffered general and professional offices, medical office,
and medical clinic are compatible uses with the mixed-used
character of the area.
In addition to the proffered site plan's location of the building
close to the street with parking to the side and rear, the
entrance to the site and parking lot is located on Duke of
Glouchester Street from adjoining residential uses.
Although Official Tax No. 5500115, abutting the subject
property on the southwest, is a vacant parcel zoned RM-2,
Residential Multifamily, Medium Density district, residential
development would be limited by topography and adjacent
land uses including 1-581 and a shopping center.
It was noted that two of the proffered uses, general and professional offices
and medical offices, are permitted by right in the C-1, Office District; and the third
proffered use, medical clinic, requires the approval of a special exception by the
Board of Zoning Appeals.
Given the transitional nature of the property and the current mixed land use
pattern surrounding the subject property, the City Planning Commission
recommended that Council approve the request for rezoning to C-1, Office District,
with proffered conditions; because of concerns with regard to site development as
related to tree canopy, the Planning Commission further recommended that during
the comprehensive site plan development process that the petitioner maximize the
planting of deciduous tree cover and that buffering using evergreens be limited to the
parking lot next to Duke of Glouchester Street.
Mr. Dowe offered the following ordinance:
(#36490-091503) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 550, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36490-091503. The motion was
seconded by Mr. Harris.
Richard Rife, Agent, GCSWVA Company, LLC, advised that Dr. Weiserbs and
his six partners are gastroenterologists currently located in the City of Roanoke; and
they seek to rezone the property to construct a new single story office in order to
develop a private endoscopy center adjacent to the building, which will be a new
endeavor in the City of Roanoke, since the closest endoscopy center in Virginia is
located in the Richmond area. He further advised that his client has proffered to limit
uses to general and professional offices, medical offices, or medical clinics; if
Council approves the request for rezoning, the next step is to proceed to the Board
of Zoning Appeals for a special exception for a medical clinic use in a C-1 District;
and his client has proffered to develop the site in substantial conformance with the
site plan, the proposed use is compatible with the neighborhood, the proposed use
is compatible with the neighborhood, the proposed use will provide a good
transitional use and provide a positive development for the site, the proposed use is
consistent with and supports design principles of Vision 2001-2020, the building will
be used as much as possible to screen parking from the two adjoining streets, the
project utilizes an existing underdeveloped property in the City of Roanoke, rather
than moving into a more suburban location contributing to urban sprawl, existing
road and utility systems will be utilized, and Roanoke's economic development
strategy as a regional medical center will be reinforced. He called attention to City
Planning Commission discussion and a suggestion by Planning staff that some of
the trees on the site be restored to such a level that at maturity they would equal 25
per cent of the area of the site; whereupon, he presented a written proffer, however,
37
he advised that he neglected to obtain the signature of Dr. Weiserbs and the City
Attorney advises that since he is the Agent and not the owner of the building, the
proffer is not legally binding. He stated that the proffer is submitted in good faith and
asked that Council instruct the Agent for the City Planning Commission to submit the
proffer to the Board of Zoning Appeals, at which time he would submit same on
behalf of his client.
In clarification, the City Attorney advised that both the City Code and the State
Code require that all proffers be signed by the property owner, which represents a
legally binding commitment, and a proffer cannot be enforced against an agent
unless the agent has been authorized by resolution for the corporation to submit the
proffer. He stated that the ordinance before the Council includes certain proffers in
the amended petition filed on August 6, 2003, but does not include the proffer above
referenced by Mr. Rife; however, Mr. Rife's suggestion that the Board of Zoning
Appeals allow the proffer as a condition to approval of a special use permit, which
would be enforceable, is satisfactory.
In a discussion as to whether action on the matter could be deferred pending
a signed proffer by the petitioner, Mr. Rife requested that Council act on the request
for rezoning this evening inasmuch as sale of the property is contingent upon the
rezoning and the subsequent Board of Zoning Appeals action, therefore, his client
is anxious to move forward with the matter.
The Mayor inquired if there were other persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
There being no further discussion by Council, Ordinance No. 36490-091503
was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .............................................................................................................. -6.
NAYS: None ............................................................................................ 0.
(Council Member Cutler was absent.)
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: The City Clerk
having advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the City Planning
Commission with regard to a proposed amendment to Vision 2001-2020, the City's
Comprehensive Plan, to include the Norwich neighborhood Plan, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003, and in The
Roanoke Tribune on Thursday, September 4, 2003.
The City Planning Commission submitted a written report advising that in the
planning process, residents and staff identified the following issues facing the
Norwich neighborhood:
· Unique, but aging housing stock
· Lack of curb and guttering and street trees
· Previously self-supporting neighborhood that now lacks an
identifiable core
· Vacant land along the Roanoke River located in the floodway
and flood plain
· A popular park that could use some improvements (Norwich
Park)
In order to address the issues, it was further advised that the plan features the
following priority recommendations:
1. Housing renovation and revitalization:
Consider listing the core area of Norwich to the National Register of Historic Pla
Physical improvement of neighborhood gateways and side streets:
Develope a streetscape plan for Roanoke Avenue and Bridge Street with mo~
canopy trees to help with traffic calming.
Encourage the establishment of a vibrant village center:
Expand the current CN zoning around Russell and Bridge
Streets at Roanoke Avenue to reinforce the center of the
neighborhood.
4. Develop a recreational use plan for the HM zoned land along Roanoke
River:
Utilize the Roanoke River Flood Reduction Project to
provide more access to the vacant land to use as a park
greenway.
Improve the existing neighborhood park (Norwich Park):
Consider more parking along Roanoke Avenue for ball games,
and a separate playground for small children.
The City Planning Commission recommended that Council approve the
Norwich Neighborhood Plan as a component of Vision 2001-2020.
Mr. Dowe offered the following ordinance:
(#36491-091503) AN ORDINANCE approving the Norwich Neighborhood Plan,
and amending Vision 2001-2020, the City's Comprehensive Plan, to include the
Norwich Neighborhood Plan; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36491-091503. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter; whereupon, Ms. Betty Blankenship, 2316 Russell Avenue,
S. W., spoke in support of the Norwich Neighborhood Plan.
There being no further speaks, the Mayor declared the public hearing closed.
The being no questions or comments by Council Members, Ordinance
No. 36491-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith .............................................................................................................. 6.
NAYS: None ............................................................................................ -0.
(Council Member Cutler was absent.)
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: The City Clerk
4O
having advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the City Planning
Commission with regard to a proposed amendment to Vision 2001-2020, the City's
Comprehensive Plan, to include the Wasena Neighborhood Plan, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003, and in The
Roanoke Tribune on Thursday, September 4, 2003.
The City Planning Commission submitted a written report advising that the
following positive features of the Wasena neighborhood need to be maintained:
· Home and infrastructure are in very good condition.
· Healthy mix of owner and renter occupied homes, and range of
housing options.
Amenities, such as Wasena Park, Wiley Drive, proximity to
downtown, and Iow crime rate.
It was further advised that staff noted the following issues in the Wasena plan
that need to be addressed:
· A former industrial district along the River
· The village center along Main Street
· Wasena Bridge and its transition onto Main Street
In order to address the above listed issues, the plan features the following
recommendations:
· Zoning Based on the Future Land Use Map
· Maintain a zoning district similar to the current RM-1 in residential
areas in the update of the zoning ordinance.
· Expand the number of uses permissible in the current industrial area
to allow for a mix of commercial and high-density opportunities.
· Amend the zoning ordinance to ensure that new residential
development is compatible with existing structures in terms of
4!
setbacks and lot coverage, and to maximize the development
potential of vacant properties and structures.
Regulate the conversion of single-family homes to multifamily by
requiring a special exception approval to ensure that compatibility
with the existing neighborhood is maintained.
Housing:
Encourage a continuation of the neighborhood's current residential mix of
single-family, duplex, and multi-family structures.
Economic Development:
· Market the Main Street village center with particular emphasis on:
Small-scale buildings with two-three stories.
Neighborhood commercial uses with minimal noise and lighting
impacts.
Shared parking arrangements, including public/private partnerships.
· Target the former ice and cold storage building and industrial district for
adaptive reuse. Considerations for development should include:
Zoning that allows for flexibility in permitting a vibrant mix of
commercial and residential uses, particularly live/work space.
High-tech or other industrial uses that have a minimal environmental
and neighborhood impact.
Possibilities for public/private partnerships.
Infrastructure:
Implement traffic-calming measures and gateway improvements on
both ends of Main Street and Wasena Bridge.
The City Planning Commission recommended that Council approve the
Wasena Neighborhood Plan for adoption as a component of Vision 2001.2020.
Mr. Dowe offered the following ordinance:
(#36492-091503) AN ORDINANCE approving the Wasena Neighborhood Plan,
and amending Vision 2001 - 2020, the City's Comprehensive Plan, to include the
Wasena Neighborhood Plan; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36492-091503. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Ordinance No.
36492-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ -6.
NAYS: None ........................................................................................... -0.
(Council Member Cutler was absent.)
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: The City Clerk
having advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the City Planning
Commission with regard to a proposed amendment to Vision 2001-2020, the City's
Comprehensive Plan, to include the Morningside/Kenwood and Riverdale
Neighborhood Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003, and in The
Roanoke Tribune on Thursday, September 4, 2003.
The City Planning Commission submitted a written report advising that
residents and staff identified the following major issues facing the
Morningside/Kenwood/Riverdale neighborhood:
· A lack of new homeowners in the area.
· Maintenance and upkeep of an aging housing stock.
· Recurring zoning code violations such as outdoor storage and inoperable
vehicles.
· Ineffective street design along major corridors.
· Lack of restaurants and other commercial amenities in village centers.
To address the issues, the Neighborhood Plan features the following priority
recommendations:
Housing:
Develop materials and create liaisons with theappropriate
groups--i.e, realtor associations, chamber of commerce, etc.--to
market the neighborhoods' strengths, especially the abundance of
larger, affordable homes, convenient locations, and a pedestrian-
oriented neighborhood design.
Zoning:
Lower zoning density from multifamily to single-and two-family in
selected areas (between village centers), leaving higher density
zoning in and around village centers. In addition, zoning in village
centers should encourage a mix of uses and building sales that are
appropriate in a neighborhood setting. Zoning codes should
promote the development of well-designed commercial structures
that encourage pedestrian activity.
Infrastructure:
Implement streetscape improvements such as planting species-
appropriate street trees, installing and enhancing sidewalks and
curbs, and adding parking lanes. Priority streets are:
· Dale Avenue
· Riverland Road/Bennington Street/13th Street
· 9th Street
Economic Development:
· Apply for the reinstatement of State Enterprise Zone One in 2004.
Code Enforcement:
· Enforce housing maintenance codes and use public nuisance
abatement ordinances--including the Rental Inspection Program--to
44
compel compliance. Encourage citizen participation in the
identification of code violations.
The above described priority recommendations address the most prominent
issues in the neighborhood, but are not comprehensive; the plan contains a number
of other action items; Vision 2001-2020, the City's Comprehensive Plan, provided the
framework for the plan; and policies and actions of the plan are consistent with
Vision 2001-2020.
The City Planning Commission recommended that Council approve the
Morningside/Kenwood/Riverdale Neighborhood Plan for adoption as a component of
Vision 2001-2020.
Mr. Dowe offered the following ordinance:
(#36493-091503) AN ORDINANCE approving the Morningside/Kenwood and
Riverdale Neighborhood Plan, and amending Vision 2001-2020, the City's
Comprehensive Plan, to include the Morningside/Kenwood/Riverdale Neighborhood
Plan; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36493-091503. The motion was
seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Ordinance No.
36493-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ......................................
NAYS: None .......................................
(Council Member Cutler was absent.)
ENTERPRISE ZONE: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on an application of the City of
Roanoke to the Department of Housing and Community Development, pursuant to
provisions of the Virginia Enterprise Zone Act, Sections 59.1-170, et. seq., Code of
Virginia, (1950), as amended, to seek designation as an Enterprise Zone of property
located within the City of Roanoke described as follows, to replace the City's current
Enterprise Zone One which expires on December 31,2003, the matter was before the
body.
Enterprise Zone One A shall consist of portions of downtown; the
industrially and commercially zoned areas west of downtown; the
industrial corridor along Shenandoah Avenue north of the Norfolk
Southern Rail Lines, continuing along Shenandoah Avenue until Peters
Creek Road, and continuing along the NS lines until Peters Creek Road;
industrially zoned properties to the south of Salem Turnpike, contiguous
with the Shenandoah Avenue corridor; industrially zoned properties in
and around the Norwich Neighborhood; some industrially zoned
properties north of the Norwich Neighborhood north of the Roanoke
River; the industrially and commercially zoned properties in and around
the Wasena Neighborhood, specifically along the Main Street Village
Center and along Eighth Street; the Roanoke Industrial Center off of
Ninth Street; the commercially zoned properties comprised of the
Southeast By Design project area; industrially and commercially zoned
properties in the Southeast Quadrant of the City immediately south of
the Norfolk Southern Rail Lines; industrially and commercially zoned
properties in the Gainsboro Neighborhood; the 11th Street Commercial
Village Center; commercially zoned properties to the north and south of
Orange Avenue from 11th Street to 24th Street; commercially zoned
properties north of Melrose Avenue between 11th Street and 24th Street;
larger commercially zoned properties on Melrose Avenue between 31st
Street and Adams Street; commercially zoned properties along
Williamson Road north of Rutherford Avenue and south of Hershberger
Road; and the industrially and commercially zoned properties to the
north and south of Orange Avenue east of Williamson and west of
Tinker Creek.
Legal advertisement of the public hearing was published in The Roanoke
Times on August 31, 2003 and September 7, 2003.
The City Manager submitted a communication advising that on January 1,
1984, the Commonwealth of Virginia designated Enterprise Zone One, then known as
the City of Roanoke's Urban Enterprise Zone; the designation for Enterprise Zone
One is scheduled to expire on December 31, 2003, precipitating the submission of a
new application requesting a new designation; the Virginia Enterprise Zone Act of
1982, as amended, authorizes the Governor to designate up to five additional areas
within the Commonwealth as Enterprise Zones as of January 1, 2004; and such
designation would make qualified business firms which locate or expand with in such
a zone eligible for significant benefits, including credits on State taxes and local
incentives.
It was further advised that in accordance with the Department of Housing and
Community Development's Virginia Enterprise Zone Program regulations, the local
governing body must hold at least one public hearing affording citizens or interested
parties an opportunity to be heard on such matters before submitting an application
to the Department of Housing and Community Development for consideration; such
public hearing will be held at the Council's meeting on September 15, 2003, at
7:00 p.m.; the application will seek designation as an Enterprise Zone of property
located within the City of Roanoke as above described and as shown on a map of
Enterprise Zone One A; copy of the draft application is attached to the City Manager's
communication which lists local incentives on pages 38 - 45; and Council is
requested to endorse such local incentives and to indicate the Council's intent to
adopt the incentives if the Enterprise Zone designation is granted to the City.
The City Manager recommended that she be authorized to apply, on behalf of
the City of Roanoke, to the Virginia Department of Housing and Community
Development, to have that area of the City shown on the Enterprise Zone One A Map
and as described on Attachment 3 to the communication as an Enterprise Zone,
pursuant to provisions of the Virginia Enterprise Zone Act, as amended. She further
recommended authorization to submit all necessary information to make application
for such Enterprise Zone designation; to meet other program administrative and
reporting requirements; and to take such actions and to execute such additional
documents as may be necessary to obtain such Enterprise Zone designation; that
the City Manager be further authorized to meet and to comply with Enterprise Zone
requirements regarding identifying and selling all surplus public land, as defined in
the Enterprise Zone regulations, throughout the life of the Enterprise Zone; and that
Council endorse the application, by resolution, and express the City's intent to adopt
local incentives set forth in the application and certify that a public hearing was held
as required by Enterprise Zone Program Regulations.
Mr. Fitzpatrick offered the following resolution:
(#36494-091503) A RESOLUTION authorizing the City Manager to apply to the
Virginia Department of Housing and Community Development to have a certain area
of the City designated as an Enterprise Zone that will replace the City's Enterprise
Zone One, which expires on December 31, 2003.
(For full text of resolution, see Resolution Book No. 68.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36494-091503. The
motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public hearing
closed.
There being no questions or comments by Council, Resolution No.
36494-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ......................................................................................................... --6.
NAYS: None ....................................................................................... -0.
(Council Member Cutler was absent.)
ZONING-COMMUNITY PLANNING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, September 15, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the proposed amendment of subsections (a) and (c), Section
36.1-345, District regulations: certificate of aDDrooriatenes$. Chapter 36.1, Zoning,
Code of the City of Roanoke (1979), as amended, to address installation or
replacement of siding, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 29, 2003, and Friday, September 5, 2003.
The City Planning Commission submitted a written report advising that the H-2,
Neighborhood Preservation District, covers a large portion of the Southwest Historic
District, which is listed on the Virginia Landmarks Register and the National Register
of Historic Places; the intent is to ensure the preservation of buildings which, either
aggregate or individually, are of special community significance; and a specific
purpose of the H-2 district is to "encourage preservation, protection, and
enhancement of streetscapes, structures and areas of architectural, historic or
cultural importance."
It was explained that Subsections 36.1-345 (a) & (c) of the I-!-2 regulations are
proposed to be amended so that residents of the Southwest Historic District can
better preserve, protect, and enhance streetscapes and structures; a great concern
facing the district is the inappropriate installation or replacement of siding; and an
effective way to further the intent of the H-2 preservation district is to require an
applicant to apply for a Certificate of Appropriateness from the Architectural Review
Board (ARB) for installation or replacement of siding.
It was further advised that in general, Section 36.1-345(a) provides that
installation or replacement of any exterior structure in the H-2, Neighborhood
Preservation District, requires a Certificate of Appropriateness; a structure is defined
as anything which is constructed or erected with a fixed location on the ground, or
attached to something having a fixed location on the ground, such as a wall, building,
fence sign; however, the ordinance contains provisions which exempt certain
activities from the general requirement of obtaining a Certificate of Appropriateness;
and Section 36.1-345(b) provides that activities of ordinary maintenance such as
painting and minor repairs that are of a frequent or maintenance related nature, do
not require a Certificate of Appropriateness, provided that installation and
replacement are performed using materials which are of the same design as those
architectural features of the structure.
It was explained that under the current ordinance, an applicant is not required
to obtain a Certificate of Appropriateness for installation or replacement of siding, as
long as the applicant is using materials which are of the same design as the siding
existing on the building and which maintain the architectural defining features of the
building; because of the significance that installation or replacement of siding can
have on the appearance of a neighborhood and the architectural integrity of the
neighborhood's historic character, the Architectural Review Board requests that an
applicant be required to obtain a Certificate of Appropriateness from the Board for
such work, along the same lines as an applicant who wishes to make most other
exterior changes to a property.
It was noted that the H-2, Neighborhood Preservation District, is intended to
ensure the preservation of buildings which, either aggregate or individual, are of
special community significance; requiring an applicant to obtain a Certificate of
Appropriateness for installation or replacement of siding allows staff and the
Architectural Review Board an opportunity to review proposed applications to ensure
that installation does not have an adverse impact on the architectural integrity of the
structure and the neighborhood.
The City Planning Commission recommended that Council approve the
proposed amendment, which furthers the intent of the Zoning Ordinance and the H-2
District to protect the Southwest Historic District and to maintain the architectural
integrity of structures in the neighborhood.
Mr. Dowe offered the following ordinance:
(#36495-091503) AN ORDINANCE amending and reordaining §36.1-345, District
regulations: certificate of aDoro=riatenes.% of Subdivision D, H-2, Neiqhborhood
Preservation District, of Division 5, Special District Regulations, of Article III, District
Requlations, of Chapter 36.1, Zoning of the Code of the City of Roanoke (1979), as
amended, by amending subsections (a) and (c) to address the installation or
replacement of siding; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36495-091503. The motion was
seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter; whereupon, Mr. Jim Haynes, 645 Day Avenue, S. W.,
and Ms. Sarah Muse, 617 6th Street, S. W., appeared before Council in support of the
proposed amendment.
There being no further speakers, the Mayor declared the public hearing closed.
There being no discussion or questions by Council Members, Ordinance No.
36495-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................. 6.
NAYS:None ......................................................................................... --O.
(Council Member Cutler was absent.)
BONDS/BOND ISSUES-BUDGET-CAPITAL IMPROVEMENTS PROGRAM-WATER
RESOURCES: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, and pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the proposed adoption of a resolution
authorizing the City to contract a debt and to issue sewer revenue bonds of the City,
in a principal amount not to exceed $25,000,000.00, to finance the costs of capital
5O
improvements to the Roanoke Regional Water Pollution Control Plant, pursuant to
Section 15.2-2606.A, Code of Virginia (1950), as amended, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, September 2, 2003, and Tuesday, September 9, 2003.
The City Manager and the Director of Finance submitted a joint communication
advising that the design phase for Contract A of the 2003 Wet Weather Improvements
at the Roanoke Regional Water Pollution Control Plant has been completed for
Contract A; bids for Contract A were received from four qualified contractors on
August 21, 2003; and this is the first of a series of three separate projects which will
complete the planned improvements to the Water Pollution Control Plant facilities,
with Contracts B and C expected to bid in early 2004.
It was further advised that the Departments of Finance and Utilities have
evaluated both the issuance by the City of tax exempt general obligation or revenue
bonds at competitive sale and issuance by the City of sewer revenue bonds to
evidence a loan from the Virginia Water Facilities Revolving Fund administered by
the Virginia Resources Authority for funding of the above stated projects; the Virginia
Resources Authority has approved a 20 year loan, in a principal amount of
$17,511,501.00, at an interest rate not to exceed 3.75 per cent; the Virginia Resources
Authority has provided a verbal commitment to increase the loan amount, not to
exceed $23,300,000.00, prior to loan closing; interest rate is below current municipal
bond rates; and issuance of revenue bonds through the Virginia Resources Authority
is advantageous in consideration of future plans for a Water and Waste Water
Authority to be established between the City of Roanoke and Roanoke County, which
funding level is expected to be adequate for the City's share of the contracts for all
three projects (A, B & C).
The City Manager and the Director of Finance recommended that Council take
the following actions:
Adopt a resolution authorizing issuance of sewer revenue bonds of the City to the
Virginia Resources Authority as administrator of the Virginia Water Facilities
Revolving Fund.
Authorize the City Manager and the Director of Finance to take the necessary steps
to close on the bond issuance.
Appropriate bond proceeds in an account(s) to be created by the Director of Finance
in the Water Pollution Control Fund to provide for construction of Contract A, B
and C.
Establish accounts receivable from partner jurisdictions according to the cost
allocation formula set forth in the 2003 Wastewater Agreement and appropriate funds
to be received ($24,300,000.00), to the same project account.
Mr. Fitzpatrick offered the following resolution:
(#36496-091503) A RESOLUTION authorizing the issuance of not to exceed
twenty-five million dollars ($25,000,000) principal amount of revenue obligations of
the City of Roanoke, Virginia, in the form of sewer revenue bonds of the City of
Roanoke, Virginia, for the purpose of providing funds to pay the cost of capital
improvements to the sewer system of the City, a revenue producing undertaking of
the City, such capital improvements constituting wastewater treatment facilities
within the meaning of Title 62.1, Chapter 22, Section 62.1-224, of the Code of Virginia,
1950; fixing the form, denomination and certain other details of such bonds;
providing for the issuance of such bonds to the Virginia Resources Authority
("VRA"), as administrator of the Virginia Water Facilities Revolving Fund, to evidence
the borrowing to be made by such City from VRA pursuant to a financing agreement
by and between VRA and such City; approving the form and the terms, conditions
and provisions of such financing agreement and authorizing and directing the
execution and delivery thereof; and appointing the Director of Finance as Registrar
and Paying Agent for such bonds.
(For full text of Resolution, see Resolution Book No. 68.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36496-091503. The
motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Resolution No.
36496-091503 was adopted by the following vote:
AYES: Council Members Dowe, Bestpitch, Fitzpatrick, Harris, Wyatt, and Mayor
Smith ............................................................................................. -6.
NAYS: None .......................................................................................... -0.
(Council Member Cutler was absent.)
Mr. Fitzpatrick offered the following ordinance:
(#36497-091503) AN ORDINANCE to amend and reordain certain sections of the
2003-2004 Water Pollution Control Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36497-091503. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Dowe, Bestpitch, Fitzpatrick, Harris, Wyatt, and Mayor
Smith ............................................................................................................ -6.
NAYS: None ......................................................................................... -0.
(Council Member Cutler was absent.)
BUDGET-CMERP: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September 15, 2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, with regard to proposed adjustment
to the City of Roanoke Fiscal Year 2003-04 Budget, in connection with appropriation
of funds for the Capital Maintenance and Equipment Replacement Program (CMERP),
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 5, 2003.
The City Manager submitted a communication advising that Section 2-189 of
the City Code established a reserve from the year-end General Fund balance for the
funding of capital improvements and capital maintenance and equipment
replacement; the amount reserved from the undesignated fund balance is calculated
as ten per cent of total General Fund appropriations, less any sums paid for General
Fund debt service during the fiscal year; and CMERP funding available for
appropriation totals $2,480,773.00.
It was further advised that additional funding from the Commonwealth of
Virginia for highway and street maintenance will increase $229,076.00 above the
estimate established with adoption of the fiscal year 2003.04 General Fund budget;
funding in the amount of $93,804.00 in Capital Improvement Reserve funding for
street related projects is designated for the Campbell Avenue Two-Way Traffic project
and needs to be appropriated; and the total of all funding resources available for
appropriation is $2,803,653.00.
It was explained that a list of CMERP funding recommendations address the
following categories:
· Contributions/Commitments $ 466,170.00
· Capital Projects 921,728.00
· Fixed Asset Maintenance 391,589.00
· Operational Equipment 180,398.00
· Other 618,768.00
· Vehicular Replacement 225,000.00
Total $2,803,653.00
It was further explained that department CMERP funding requests totaled
approximately $4.9 million in non-technology and non-vehicular related
items/initiatives; requests for technology-related items/initiatives totaled an
additional $3.0 million; technology requests are reviewed and prioritized by the
Information Technology Committee and a separate report will recommend
appropriation of funds for technology needs; and all vehicular requests are reviewed
by the Fleet Management Division Manager and evaluated based upon an approved
set of replacement criteria.
The City Manager recommended that Council take the following action:
Authorize the Director of Finance to increase the revenue estimate for highway
maintenance in the amount of $229,076.00.
Transfer funding in the amount of $93,804.00 from Capital Improvement
Reserve. VDOT Match to accounts as more fully described in an attachment to the
communication.
Mr. Dowe offered the following ordinance:
(#36498-091503) AN ORDINANCE to amend and reordain certain sections of the
2003-2004 General, Water, Water Pollution Control, Civic Facilities, Capital Projects
and Fleet Management Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36498-091503. The motion was
seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter; whereupon, Mr. Robert Gravely, 3360 Hershberger
Road, N. W., suggested that City employees be allowed to have input into the types
of equipment purchased by the City, in order to deliver services to Roanoke's
citizens. He called attention to trees within the City that need to be pruned and are
in danger of damaging property, and the need to repair the City's outdated
infrastructure. He stated that taxpayers' money is being spent on unnecessary
projects and programs, while the City's workforce is not paid adequately for the work
they do. He added that youth are leaving the Roanoke Valley because of the poor job
market.
There being no further speakers, the Mayor declared the public hearing closed.
There being no discussion or questions by Council Members, Ordinance No.
36498-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................. -6.
NAYS: None ..................................................................................... --0.
(Council Member Cutler was absent.)
PARKS AND RECREATION-CITY PROPERTY-LEASES: Pursuant to
instructions by the Council, City Clerk having advertised a public hearing for Monday,
September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to a proposed lease of a portion of City-owned property located at the
Parks and Recreation Department, 210 Reserve Avenue, S. W., to Climbing
Performance Institute, Inc., to operate the Rocwood Indoor Adventure Center, for an
initial one-year term, with an option to extend for an additional four years, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 5, 2003.
The City Manager submitted a communication advising that the Rocwood
Indoor Adventure Center, located within the Parks and Recreation Administrative
Building, 21 Reserve Avenue, S. W., is a multi-faceted climbing facility serving
residents of Roanoke and guests; the facility, which opened in March 1993, offers
4,000 square feet of recreation space, including various climbing walls, a climbing
tower, a climbing cave, a rappelling station, an equipment storeroom and a
staff/reception area; and the Rocwood facility provided an excellent recreation
opportunity for youth and families of Roanoke, but unfortunately, the expense of
operating Rocwood exceeded revenues and the facility was closed in July, 2002.
It was further advised on September 16, 2002, Council adopted Resolution No.
36065-091602, approving the "competitive negotiation" process to obtain a proposal
from a minimum of two service providers to manage the Rocwood Indoor Adventure
Center; Climbing Performance Institute, Inc., from Fayetteville, North Carolina,
submitted the most qualified proposal for operation and management of the facility;
and Climbing Performance Institute will have the resources to increase operational
hours and programs, while providing a more effective and efficient means of
operating the Rocwood Indoor Adventure Center for Roanoke's citizens.
Following the public hearing, the City Manager recommended that she be
authorized to execute an initial Lease and Agreement with Climbing Performance
Institute, Inc., for operation and maintenance of the Rocwood Indoor Adventure
Center for one year, with an option to renew for an additional four years, in a form to
be approved by the City Attorney.
Mr. Dowe offered the following ordinance:
(#36499-091503) AN ORDINANCE authorizing the City Manager to enter into a
lease and maintenance agreement with Climbing Performance Institute, Inc., for the
lease, operation and maintenance of the Rocwood Indoor Adventure Center, upon
certain terms and conditions; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Dowe moved the adoption of Ordinance No. 36499-091503. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Member, Ordinance
No. 36499-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................. 6.
NAYS: None ........................................................................................... -0.
(Council Member Cutler was absent.)
AMERICAN ELECTRIC POWER-SCHOOLS-EASEMENTS: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, September 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the proposed conveyance of a 15-foot easement to extend an existing
overhead power line located at Patrick Henry High School, 2102 Grandin Road, S. W.,
to Appalachian Power Company, d/b/a American Electric Power, to provide electric
service to a mobile classroom, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 5, 2003.
The City Manager submitted a communication advising that Appalachian
Power Company has requested a 15 foot wide easement to extend an existing power
line on the Patrick Henry High School site, in order to provide underground electric
service to a mobile classroom; whereupon, the City Manager recommended,
following the public hearing, that she be authorized to execute the appropriate
documents granting an easement to Appalachian Power Company, said documents
to be approved as to form by the City Attorney.
Mr. Fitzpatrick offered the following ordinance:
(#36500.091503) AN ORDINANCE authorizing the donation and conveyance of
a 15 foot overhead easement to extend an existing overhead power line, across City-
owned property located at 2102 Grandin Road, S. W., to Appalachian Power
Company, to provide electric service to a mobile classroom at Patrick Henry High
School, upon certain terms and conditions; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36500-091503. The
motion was seconded by Mr. Dowe.
57
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Ordinance No.
36500-091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ............................................................................................................ -6.
NAYS:None .......................................................................................... -0.
(Council Member Cutler was absent.)
APPALACHIAN POWER COMPANY-AMERICAN ELECTRIC POWER-SCHOOLS:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Monday, September 15, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, with regard to the proposed conveyance of a 15-foot overhead
and underground easement, with a 40 square foot area, to accommodate a new pole
across City owned property on Barns Avenue, N. W., identified as Official Tax No.
6610101, to Appalachian Power Company, d/b/a American Electric Power, to provide
underground electric service for the new Roanoke City School Transportation
Facility, the matter was before the body.
Legal advertisement of the oubiic hearing was published in The Roanoke
Times on Friday, September 5, 2003.
The City Manager submitted a communication advising that Appalachian
Power Company has requested a 15 foot wide easement across City-owned property
located on Barns Avenue, N. W., to provide underground electric service to the City's
new Transportation Center, together with an area of approximately 1,600 square feet
to accommodate a new pole; whereupon, the City Manager recommended, following
the public hearing, that she be authorized to execute the appropriate documents, to
be approved as to form by the City Attorney.
Mr. Bestpitch offered the following ordinance:
(#36501-091503) AN ORDINANCE authorizing the donation and conveyance of
$$
a 15 foot overhead and underground easement, across City-owned property located
on Barns Avenue, identified as Official Tax No. 6610101, together with an
approximate 1,600 square foot easement to accommodate a new pole, to Appalachian
Power Company for the purpose of providing underground electric service to the
School Board of the City of Roanoke's School Transportation Facility, upon certain
terms and conditions; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68.)
Mr. Bestpitch moved the adoption of Ordinance No. 36501-091503. The motion
was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
There being no discussion or questions by Council Members, Ordinance No.
36501- 091503 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch and Mayor
Smith ....................................
NAYS: None ..................................... _
mmm.mm.mm mmm. mmm mmm mmmmmmmm.mmmm.mm.mmmmm.mm.mmi~.mmmmmm~m~m
(Council Member Cutler was absent.)
OTHER BUSINESS: NONE
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that Council sets this time as a priority for citizens to be
heard; and matters requiring referral to the City Manager will be referred immediately
for response, recommendation or report to Council.
POLICE DEPARTMENT-PAy PLAN-CITY JAIL-CITY EMPLOYEES: Mrs. Zoe
Hewitt-Stinnette, 2531 Peters Creek Road, N. W., spoke in support of a higher pay
scale for public safety employees.
COMPLAINTS-ARMORY/STADIUM: Mr. John Kepley, 2902 Morrison Avenue S. E.,
continued his remarks from the 2:00 p.m. Council session. He advised that the four
Members of Council who voted for the proposed new stadium/amphitheater have
been unjust and inconsiderate in their vote to tear down Victory Stadium, they have
violated the rights of the citizens of Roanoke and caused much grief and anguish.
He stated that the right and honorable solution is to allow the citizens of Roanoke
City to vote on the issue because if the citizens are not allowed to vote, there will
continue to be anger and discontent among the great majority of Roanoke's citizens;
and there should be a better working relationship between City Council, the City
Manager and the citizens of Roanoke, in order to bring about progress in the right
way. In conclusion, he expressed appreciation to the three Council Members who are
native Roanokers, Mayor Smith, Council Member Fitzpatrick and Vice-Mayor Harris,
who want to keep Victory Stadium, and for their vote to publicly reopen the Victory
Stadium issue for discussion. He referred to another beloved historical landmark
which was about to be destroyed, Jefferson High School; however, the late Judge
Beverly T. Fitzpatrick, Sr., almost single handedly saved Jefferson High School from
being town down and the citizens of Roanoke are now in his debt and they are proud
of the restored Jefferson Center. Therefore, he suggested that Council Member
Fitzpatrick, son of the late Judge Fitzpatrick, step forward and follow in the footsteps
of his father in regard to Victory Stadium.
PAY PLAN-COMPLAINTS-CITY EMPLOYEES: Mr. Robert Gravely, 3360
Hershberger Road, N. W., expressed concern with regard to the City's aging
infrastructure, the need for more jobs for Roanokers, and the provision of adequate
wages for City employees.
The being no further business, at 8:10 p.m., the Mayor declared the meeting
adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request of Plantation Pipeline
Company for Easement on City
Property - Tax Map #4321020
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to
hold a public hearing on the proposed conveyance of property rights. This is to request
that a public hearing be advertised on the above matter for Council's regular meeting to
be held on Monday, November 17, 2003. A full report will be included in the November
17, 2003, agenda material for your consideration.
bmitted,
DarleneL. Bu~ am~/''~
City Manager
DLB/SEF
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 4, 2003
File #110-192
Ms. Karri R. Brewer, Secretary
Roanoke Civic Center Commission
Roanoke, Virginia
Dear Ms. Brewer:
This is to advise you that Thomas G. Powers, Jr. and Calvin H. Johnson have qualified
as members of the Roanoke Civic Center Commission, for terms ending September 30,
2006.
Sincerely,
City Clerk
MFP:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Calvin H. Johnson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a term
ending September 30, 2006, according to the best of my ability.
Subscribed and sworn to before me this ~' day of Oe'7~/~'~_ 2003.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Thomas G. Powers, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a term
ending September 30, 2006, according to the best of my ability.
Subscribed and sworn to before me this i~'~ay of (_.~(-~ ' 2003.
ARTHUR B. CRUSH, III, CLERK
BY ~
,DEPUTYCLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 4, 2003
File #110-323
Patricia G. Saunders, Secretary
The Hotel Roanoke Conference Center Commission
Roanoke, Virginia
Dear Ms. Saunders;
This is to advise you that Minnis E. Ridenour has qualified as a Commissioner of The
Hotel Roanoke Conference Center Commission, for a term ending June 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Minnis E. Ridenour, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Commissioner of the Hotel Roanoke Conference Center
Commission for a term ending June 30, 2005, according to the best of my ability. I
swear or affirm.
/. /~ ~'~ _
Subscribed and sworn to before me this / ~' day of ~?~003.
ARTHUR B. CRUSH, III, CLERK
,
H:\HRCCC\Oath-Minnis.wpd
CITy.. OF ROANOKE
Off~ce of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartrnan
Assistant City Clerk
November 4, 2003
File #67
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 3, 2003, John Elliot"[, President, Virginia Association of the Blind, Shenandoah
Division, advised that the City of Roanoke appropriates $9,800.00 per year for the
Roanoke County Therapeutic Program, $6,600.00 of which is designated for the Visually
Impaired Program. He advised that there appears to be an inequity in funding inasmuch
as 40 per cent of program participants reside in the City of Roanoke.
The matter was referred to the City Manager for report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
John EIliott, President, Virginia Association of the Blind, Shenandoah Dividison,
6024 Williamson Road, N. W., Roanoke, Virginia 24012
Steven C. Buschor, Director, Parks and Recreation
10/28/03 'r~ 13:3o FAX 540 345 6~88 KINK0$ TO~/ER$ ~001
Item
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 4, 2003
File #207
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36535-110303 amending and reordaining certain
sections of the 2003-2004 Capital Projects Fund Appropriations, to provide funds in
connection with Industrial Access Road Funds for Blue Hills Drive extension.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 3, 2003, and is in full rome and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
November 4, 2003
Page 2
pc:
Darlene L. Burcham, City Manager
Beth Neu, Director, Economic Development
Sarah E. Fitton, Engineering Coordinator
Sherman M. Stovall, Acting Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of November, 2003.
No. 36535-110303.
AN ORDINANCE to establish a revenue estimate and appropriate funding for the
Blue Hills Drive Extension, amending and reordaining certain sections of the 2003-2004
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Revenues
Blue Hills Drive Extension
008-052-9632-9007
008-052-9632-1373
$ 450,000
450,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Industrial Access Road Funds Blue Hills
Drive Extension
Blue Hills Drive, providing access for the industries located in the Roanoke Centre for Industry
and Technology (RCIT), has been extended as needed to serve the various parcels as they
have been developed. An extension to Blue Hills Drive needs to be completed to allow industrial
access to the remaining parcels in RCIT.
Council previously adopted Resolution No. 36296-050503, requesting that the Commonwealth
Transportation Board provide financing up to $450,000, on a matching basis, from the Industrial,
Airport and Rail Access Fund for the final extension of Blue Hills Drive. Such Resolution also
authorized the City Manager to execute documentation necessary to accept such funds.
The City's request was approved by the Board on September 17, 2003. Such approval is of a
bonded nature, which means the City would be required to pay back any funds it receives if the
required development does not occur at RCIT. An account needs to be established to accept
any funds the City may receive.
Recommended Action(s):
Appropriate funding to account no. 008-052-9632-9007 - RCIT Infrastructure Extension in the
Capital Projects Fund and establish a revenue estimate of the same.
City Manager
The Honorable Mayor and Members of Council
November 3, 2003
Page 2
DLB/SEF
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Beth Neu, Director, Economic Development
Sarah E. Fitton, Engineering Coordinator
CM03-00213
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 4, 2003
File #373-524
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36536-102303 authorizing amendment of an existing
lease agreement between the City of Roanoke and the Commonwealth of Virginia,
Department of General Services/Division of Engineering and Building, by reducing the
amount of square footage being leased in the Commonwealth Building located at 210
Church Avenue, S. W.; and authorizing the release of the Lessee from a portion of the
leased premises, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 3, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
November 4, 2003
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman Stovall, Acting Director, Office of Management and Budget
Dana Long, Manager of Billings and Collections
Elizabeth Neu, Director, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of Rovember, 2003.
Ro. 36536-110303.
AN ORDINANCE authorizing the amendment of an existing lease agreement
between the City of Roanoke and the Commonwealth of Virginia, Department of General
Services/Division of Engineering and Buildings, by reducing the amount of square
footage being leased in the Commonwealth Building located at 210 Church Avenue,
S.W.; authorizing the release of Lessee from a portion of the leased premises, upon
certain terms and conditions, and dispensing with the second reading of this ordinance.
WHEREAS, City Council authorized the appropriate City officials to enter into a
lease agreement, dated March 28, 1984 and commencing July 1, 1985, ("Lease
Agreement"), amended April 28, 1992, between the City of Roanoke and the
Commonwealth of Virginia, Department of General Services/Division of Engineering
and Buildings ("Lessee") for the lease by Lessee of certain space in the Commonwealth
Building ("Leased Premises");
WHEREAS, the Virginia Department of Fire Programs through the Lessee
currently occupies approximately 4,800 square feet of the Leased Premised and has
determined that more space is needed for its operations and desires to vacate this portion
of the Leased Premises;
WHEREAS, the United States Bankruptcy Court occupies space on the second
floor of the Commonwealth Building and desires to occupy the area that the Virginia
Department of Fire Program currently occupies; and
WHEREAS, the City and the Lessee both desire to amend the Lease Agreement to
allow for the reduction of approximately 4,800 square feet from the Leased Premises in
the area that the Virginia Department of Fire Program currently occupies, and to release
Lessee from the Lease Agreement with respect to such area.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The City Manager and City Clerk are hereby authorized to execute and
attest, respectively, on behalf of the City and upon form approved by the City Attorney, a
lease amendment reducing the amount of space by 4,800 square feet, in the
Commonwealth Building, located at 210 Church Avenue, S.W., which is currently leased
from the City by the Commonwealth of Virginia, Department of General Services/
Division of Engineering and Buildings and occupied by the Virginia Department of Fire
Programs, and as is more particularly stated in the City Manager's letter to Council dated
November 3, 2003.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
November 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Commonwealth Building Lease
Amendment
Background:
On July 1, 1985, the City began leasing space in the Commonwealth Building, located at
210 Church Ave, to the Commonwealth of Virginia, Department of General
Services/Division of Engineering and Buildings. The Department of General Services
located several departments of the Commonwealth on the ground, first, and third floors of
the property. Over the years, various departments have moved throughout the building
based on the space needed. Currently, the Department of Fire Programs is leasing
approximately 4,800 square feet on the first floor and has determined the current space is
more than is needed. Though the current lease is set to expire June 30, 2005, the
Department of Fire Programs has expressed its desire to relocate to a smaller office at a
location that is better suited for accommodating the large fire safety equipment required to
park at the site of this office periodically.
The United States General Services Administration also leases space in the
Commonwealth Building for the United States Bankruptcy Court. The Bankruptcy Court
has outgrown its space on the 2nd floor of this building and desires to expand its operation
within the Commonwealth Building. The Bankruptcy Court has identified its space needs to
be very close to the size of the space being vacated by the Fire Programs.
Considerations:
The Department of Fire Programs has requested that the City amend the current lease
agreement, reducing the total square footage currently being leased to the Department of
General Services by 4,800 square feet so the Department of Fire Programs may relocate to
the new office space that has been identified. Attached is a copy of the lease amendment
that will release the Department of General Services of this space effective December 1,
2003. The United States Bankruptcy Court has agreed to begin leasing this space upon
the vacation of the Department of Fire Programs and the appropriate renovation of the
space. The lease with the Bankruptcy Court will be presented to Council for approval at an
upcoming public hearing scheduled at Council's pleasure.
The current rent paid by the Department of General Services for this space is $10.51 per
square foot per year for an annual rental amount of 50,868.40. The General Services
Administration's rental rate will be structured to recover all costs associated with the
renovation of this space with a market rate increase to the base rent. Based on the loss of
the Department of Fire Programs as a tenant in December 2003, countered by the gain of
the Bankruptcy court as a tenant in early 2004 with higher rental rates, the net effect on this
source of rental revenue is expected to be neutral for FY 2004, with increases projected for
FY 2005.
Recommended Action(s):
Authorize the City Manager to execute the attached Lease Amendment permitting the
Department of General Services to decrease the amount of space being leased in the
Commonwealth Building and permit the Department of Fire Programs to vacate the building
effective December 1,2003.
Respectfully submitted,
City Manager
DLB:slm
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Dana Long, Manager of Billings and Collections
Scott L. Motley, Economic Development Specialist
CM03-00216
Second Amendment to Lease
THIS LEASE AMENDMENT, made and entered this 1 st day of
_November, 2003, amends and forms a part of that certain lease (the "Lease") dated the
28th day of March, 1984, as amended April 27, 1992, by and between the City of
Roanoke (Lessor) and the Commonwealth of Virginia, Department of General
Services/Division of Engineering and Buildings (Lessee).
WHEREAS, the Lease terminates June 30, 2005.
WHEREAS, the United States Bankruptcy Court leases space on the second floor
of the building and wishes to expand to certain space currently occupied by the
Department of Fire Programs on the first floor of the facility.
NOW THEREFORE, it is hereby agreed:
1. Effective December 1, 2003, Lessee relinquishes and returns to the Lessor
4,840 square feet of space located on the first floor of the building now or formerly
occupied by the Department of Fire Programs, whereupon the leased premises is
conclusively deemed to contain 28,908 rentable square feet.
2. Notwithstanding any provision of the lease to the contrary, Lessee shall
not be responsible for the costs of tenant build-out, maintenance, repair, utilities,
custodial services, and any other costs attributable to operations and maintenance of any
space within the building except the leased premises; except Lessee shall pay its pro-rata
share of the costs of operating and maintaining areas in common with other tenants and
its pro-rata share of capital expenses as provided in the Lease.
3. Lessee will deliver peacefully the leased premises in as good order and
repair as the same was at the beginning of this Lease, reasonable wear and tear excepted
effect.
All other provisions of the lease remain unchanged and in full force and
IN WITNESS WHEREOF, this Second Amendment to Lease has been duly
executed by the parties by their authorized representatives.
Lessor:
CITY OF ROANOKE, VIRGINIA
ATTEST: By:
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
Approved as to Execution
Assistant City Attorney
Lessee:
COMMONWEALTH OF
DEPARTMENT OF
SERVICES/DIVISION OF
AND ENGINEERING
VIRGINIA,
GENERAL
BUILDING
By:
Richard F. Sliwoski, P.E., Director
Recommend Approval:
Director, Department of General Services
Approval on Behalf of the Governor:
Pursuant to Virginia Code §2.2-1149 and as the official designee of the Governor of
Virginia, as authorized and designated by Executive Order 88(01) dated December 21,
2001, I hereby approve relinquishment of the space described herein and execution of this
instrument.
Secretary of Administration Date
JESSE A. HALL
Director of Finance
email: jesso hal]~ci roanoke.va us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shaw~er~ci roanoke va.us
November 3, 2003
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: September Financial Report
This financial report covers the first three months of the 2003-2004 fiscal year. The following narrative discusses revenues
and expenditures.
REVENUES
General Fund revenues increased 6.9% or $1,992,288 compared to FY03. Variances in specific categories of revenues are
discussed in the following paragraphs. Effective with the 2003-2004 fiscal year, recovered costs are being reported as
revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of
increasing both revenues and expenditures as compared to the prior year. As of the end of September, approximately
$1,067,000 in recovered costs had been received and was included in the Charges for Services category.
Real estate taxes, due October 5, increased by 7.5% or $1,103,255 with $102,325 of the increase specific to additional
collections of delinquent real estate tax. Personal property tax revenues are negative at September 30, 2003 as a result of
refunds, exonerations and adjustments which exceed assessments, particularly in delinquent personal property tax.
However, the majority of personal property tax revenue will be received at the end of the fiscal year, as the tax becomes
due.
One item of interest relating to local tax revenues is the performance of retail sales tax. The October collection for the
month of August, 2003 increased only .10% when compared to the same month's collection in FY03. On a year-to-date
basis, sales tax is presently .3% below the FY03 level.
Other local taxes at September 30, 2003 have increased approximately 3.6% over the same period in FY03 when adjusted to
include the electric service utility tax payment that was received on October 1.
Honorable Mayor and Members of Council
November 3, 2003
Page 2
Permits and Fees have increased 31.5% (or $71,362) over FY03 due primarily to an increase in building and other
inspection fees as a result of new expansion projects at Maple Leaf Bakery and Magic City Ford and new construction of a
daycare facility.
General Fund miscellaneous revenues increased significantly due to the sale of surplus property and a donation for parks.
Interfund Services revenues decreased 29.2% primarily due to timing differences in the bill to the Airport for fire safety.
EXPENDITURES AND ENCUMBRANCES
A couple of key changes continue to impact the obligations of the City in the 2003-2004 fiscal year as noted in the previous
reports. First, the City granted an average raise of 2.25% to its active employees effective July 1, 2003. Secondly, the
City's purchasing division has created an initiative to assure that contractual commitments such as rents are encumbered via
purchase order for the annual amount. This has resulted in higher obligations in the current fiscal year compared to the
prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also, the changes to recording of
recovered costs, discussed above, will result in affected departmental obligations being greater than the prior year since the
recovered costs are no longer deducted from obligations.
General fund expenditures and encumbrances have increased 7.5%. Public Safety, primarily the Jail, and Health and
Welfare account for the majority of this increase, due specifically to the change in accounting for recovered costs discussed
previously.
The transfer to debt service decreased as a result of debt service savings from the Series 2003 refunding issue.
Additionally, the payments required on the 2002 Series issues are lower in the current year than in FY03.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/MAL
Attachments
Director of Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
SEPTEMBER 30, 2003
Transfer
Number Date
General Fund:
Explanation From
T._.~o Amount
CMT-774
CMT-783
09/04/03 Purchase of New Police Vehicles Jail
Support Emergency Services
09/09/03 Coordinator City Manager
Capital Proiects Fund:
CMT-753 07/16/03 Trout Run Reconstruction Project
CMT-753
CMT-756
CMT-768
CMT-781
CMT-1543
CMT-1546
07/16/03 Trout Run Reconstruction Project
07/29/03 Fire Building Paving
08/26/03 Environmental Costs
09/09/03 10th Street Widening Project
09/10/03 Wonju Street Extension Project
09/16/03 Police Building
Peters Creek
Detention Basins
Capital Improvement
Reserve
Capital Improvement
Reserve
Environmental Issues-
PWSC
VDOT Highway
Projects
VDOT Highway
Projects
Fire/EMS Facility
Improvement Program
Fleet Manaqement Fund:
Fleet Management - Capital
Outlay $ 55,000
Environmental Services and
Emergency Management 45,873
Total General Fund $100,873
Trout Run Culvert Repairs $ 15,844
Trout Run Culvert Repairs 3,723
Surface Lot Paving 15,000
Environmental Issues-
Colonial Ave 31,649
10th Street Widening 60,000
Wonju Street Extension 48,892
Police Building Design
Phase II 50,022
Total Capital Projects Fund $225,130
Fleet Management - Capital
CMT-774 09/04/03 New Police Vehicles Jail Outlay $ 55,000
Total Fleet Fund $ 55,000
Notes:
Under City Code section 2-121 the City Manger has authority to make transfers up to $75,000 between departments.
The scope of this report is limited to transfers that are $10,000 or greater.
All contigency transfers are listed on the next page.
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
SEPTEMBER 30, 2003
(CONTINUED)
Transfer
Number Date Explanation
Available Continqenc¥
Balance of Contingency at July 1,2003
Contingency Transfers:
Technology Zone Incentive
CMT-771 09/04/03 Payments
CMT-777 09/09/03 Legal Expenses
Downtown Roanoke, Inc. Website
CMT-1547 09/19/03 Development
Partners of Livable Communities
CMT-1547 09/19/03 Downtown Wireless Project
CMT-1548 09/22/03
CMT-786 09/22/03
Camp Virginia Jaycee
Pigion and Starling Population
Control
Contingency Appropriations Through Budget Ordinances:
(none to report)
Available Contingency at September 30, 2003
From
Contingency
Contingency
Contingency
Contingency
Contingency
Contingency
T_.~o
Technology Zone
Economic Development
Memberships and
Affiliations
Memberships and
Affiliations
Memberships and
Affiliations
Transporation- Streets and
Traffic
Amount
$ 660,710
(2,000)
(7,100)
(10,000)
(1,200)
(20,000)
(10,000)
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July I - Sept 30 July I - Sept 30
2002-2003 2003-2004
$ 14,815,344 $ 15,907,336
7,011,935 6,645,647
226,198 297,560
322,529 310,706
247,942 210,383
5,279,133 5,224,317
597,689 1,922,522
31,987 73,483
229r378 1621469
$ 281762r135 $ 30r764~423
Current Fiscal Year
Percent of
Revised Revenue
Percentage Revenue Estimate
of Change Estimates Received
7.37 % $ 83,500,217 19.05%
-5.22 % 60,866,657 10.92%
31.55 % 907,302 32.80%
-3.67 % 1,296,130 2397%
-15.15 % 1,093,091 19.25%
-1.04 % 45,940,204 11.37%
0.00 % 34,300 0.00%
221.66 % 8,469,262 22.70%
129.73 % 420,474 17.48%
-29.17 % 2,529r153 6.42%
6.93 % $ 20610661790 16.00%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July 1 - Sept 30 July I - Sept 30
Expenditures 2002-2003 2003-2004
General Government $ 2,902,883 3,013,895
Judicial Administration 1,566,810 1,533,019
Public Safety 11,864,276 15,382,707
Public Works 8,059,451 7,474,670
Health and Welfare 5,545,860 7,347,748
Parks, Recreation and
Cultural 1,353,384 1,602,643
Community Development 1,534,153 1,817,017
Transfer to Debt Service
Fund 12,016,456 10,267,097
Transfer to School Fund 12,370,997 12,222,362
Transfer to School Captial
Fund 1,025,630
Nondepartmental 3,108r 987 3~ 179r731
Total $ 601323~257 64~8661519
Current Fiscal Year
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
3.82 % $ 8,851,827 $ 11,865,722 25.40%
-2.16 % 5,036,589 6,569,608 23.34%
29.66 % 34,659,163 50,041,870 30.74%
-7.26 % 17,805,343 25,280,013 29.57%
32.49 % 21,223,652 28,571,400 25.72%
18.42 % 3,880,784 5,483,427 29.23%
18.44 % 4,296,948 6,113,965 29.72%
-14.56% 5,075,735
-1.20% 36,667,084
15,342,832 66.92%
48,889,446 25.00%
100,00%
2.28% 9~486,385
7.53% $ 146T983r$10
1,025,630 100.00%
12r666r 116 25.10%
$ 2111850T029 30.62%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Total
Year to Date for the Period
Current Fiscal Year
July I . Sept 30 July I - Sept 30 Percentage
2002.2003 2003-2004 of Change
$ 795,466 $ 814,840 2.44 %
9,106,973 9,217,618 1.21%
16,038 32,678 103.75 %
226,416 266,442 17.68 %
12,370,997 12,222~362 -1.20 %
$ 22,515,890 $ 22,853,940
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$ 9,162,397 8.89 %
44,486,858 20.72 %
119,048 27.45 %
2,271,378 11.73 %
48,889,446 2500 %
0.17 % $ 104,929,127 21.49 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
July 1 ~ Sept 30 July 1 - Sept 30 Percentage Unencumbered Revised Budget
2002-2003 2003.2004 of Change Balance Appropriations Obligated
$ 11,481,106 $ 11,415,013 -0.58 % $ 67,358,914 $ 78,773,927 14.49 %
1,008,791 969,451 -3.90 % 3,188,822 4,158,273 23.31%
592,873 727,116 22.64 % 3,722,823 4,449,939 16.34 %
Expenditures
instruction
General Support
Transpodation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Total
3,238,577
952,074
5,371,037
$ 22,644,458
3,143,155 -2.95 % 7,792,646 10,935,801 28.74 %
2,019,607 112.13 % 537,705 2,557,312 7897 %
6~129~307 -- 14,12% 2~053~950 8~183~257 74.90 %
$ 24~403,649 7.77 % $ 84~654,860 $ 1091058,509 22.38 %
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2003
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Purchased Water - Roanoke County
Purchased Water ~ City of Salem
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Main Extension Agreements
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Loss
FY 2004
FY 2003
$ 1,106,720 $ 996,989
638,262 501,346
158,935 134,988
4,708 4,356
4,532 7,795
55,045 49,345
3,649 (3,030)
152,215 79,201
249,514 698,602
2,373,580
1,146,942
832,615
447,471
2,427,028
(53,448)
15,571
43,305
104,490
17,156
(282,209)
(101,687)
$ (155,135)
2,469,592
1,096,568
990,903
262,839
205,119
418,688
2,974,117
(504,525)
32,698
25,500
15,523
(239,488)
(165,767)
(670,292)
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2003
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
~nterfund Services
Total Operating Revenues
Operating Expenses
Personar Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Revenue (Loss)
Nonopemting Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Capital Contributions - Other Jurisdictions
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Loss
FY 2004
$ 1,370,659
314,761
64,455
268,013
39,228
143,891
48,988
2,249,995
610,711
1,116,760
460,185
2,187,656
62,339
FY 2003
$ 1,204,263
154,626
40,006
75,753
30,564
110,351
60,209
1,675,772
534,258
1,063,237
472,724
2,070,219
(394,447)
22,219 41,643
321
8,765
(181,821) (185,972)
(150,837) (144,008)
$ (88,498) $ ($38,465)
CITY OF ROANOKE, VIRGINIA
CiViC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2003
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer from General Fund - Victory Stadium
Transfer to Debt Service Fund
Miscellaneous
Total Nonoperating Revenues
FY2004
$ (32,318)
(18,176)
2,500
(45,782)
(60)
(91,435)
1,663
(4,624)
(49,308)
(1,430)
(238,970)
455,498
251,517
131,907
838,922
(1,077,892)
6,200
260,000
35,000
11,450
(43,784)
11,852
280,718
FY2003
$ 18,636
7,568
(4,949)
690
19,217
445
587
70,396
(459)
112,130
394,198
463,984
128,470
986,652
(874,522)
11,060
200,000
(49)
211,011
Net Loss $ (797,174) $ (663,511)
Note: Reversal of year end accruals with little offsetting activity in the current year
caused certain revenues to have negative balances at September 30th.
As events are closed from the Civic Center revolving account to the City,
these revenue balances will become positive.
7
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2003
OperMing Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Gainsboro Surface
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Expenses
Netlncome
FY 2004
$ 99,459
122,529
10,473
53,756
133,944
103,645
12,884
19,157
15,201
31,735
602,783
182,954
135,912
318,866
283,917
(105,635)
(105,635)
$ 178,282
FY 2003
$ 100,452
96,303
8,432
63,286
143,259
87,352
8,736
19,787
15,096
542,703
184,765
139,534
324,299
218,404
3,089
115,000
(146,953)
140
(28,724)
$ 189,680
8
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2003
Operating Revenues
Retail Space Rental
Total Operating Revenues
Operating Expenses
Operating Expense
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Total Nonoperating Revenues
Net Loss
FY 2004
$ 56,663
56,663
78,153
633
78,786
(22,123)
766
766
$ (21,357)
9
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 2003
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2003.
BALANCE AT
FUND AUG 31, 2003
BALANCE AT BALANCE AT
RECEIPTS DISBURSEMENTS SEPT 30, 2003 SEPT 30, 2002
GENERAL ($6,437,179.48) $24,216,503.32 $15,694,093.68 $2,085,230.16 $5,252,355.50
WATER 3,080,956.59 739,883.96 615,831.19 3,205,009.36 6,253,000.15
WATER POLLUT ON CONTROL 8,497,619.22 2,326,077.02 2,010,132.42 8,813,563.82 9,145,789.11
' CIVIC FACILITIES 1 ~778,482.10 194,470.37 958,984.64 1,013,967.83 3,309,311.901
PARKING (2,573,205.84) 201,287.81 213,737.96 (2,585,655.99) 46,639.48 ~
CAPITAL PROJECTS 52,132,487.14 106,493.10 1,091,048.15 51,147,932.09 60,528,940.57
MARKET BU LD NG OPERATIONS 299,519.85 17,308.27 39,232.96 277,595.16 0.00
iCONFERENCE CENTER 3,925,413.32 1,789.53 23,025.81 3,904,177.04 4,242,325.14!
RKE VALLEY DETENTION COMM 0.00 0.00 0.00 0.00 2,606.00 I
DEBT SERVICE 14,761,400.38 0.00 5,097,761.00 9,663,639.38 8,083,639.55I
DEPT OF TECHNOLOGY 3,850,434.49 228,910.83 284,510.09 3,794,835.23 5,204,974.36
801,180.28
FLEET MANAGEMENT 1,289,754.23 161,604.96 533,825.56 917,533.63
PAYROLL (9,824,093.20) 11,482,439.75 13,380,470.88 (11,722,124.33) (11,791,691.20)
RISK MANAGEMENT 11,856,220.65 698,242.41 718,218.96 11,836,244.10 11,755,061.07
PENSION 1,094,433.80 1,383,814.04 1,544,464.99 933,782.85 854,751.83
SCHOOL FUND 10,974,979.14 6,480,215.51 4,582,220.63 12,872,974.02 13,417,438.91
SCHOOL CAPITAL PROJECTS 7,605,138.16 1,942,889.28 948,351.04 8,599,676.40 7,099,353.94
!SCHOOL FOOD SERVICE 344,274.09 106,178.56 223,222.15 227,230.50 41,862.36
I FDETC (4,019.63) 0.00 14,874.48 (18,894.11) 206,035.69
I GRANT 785,233.81 803,855.96 6601374.48 928,715.29 30,800.62
! TO~AL $103,437,848.82 $51,091,964.68 ~48,6341381.07 $105,895,432143 ~124,484,375.26
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CiTY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 2003.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HiGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINia AIM PROGRAM (U. S. SECURITIES)
TOTAL
$21,398.47
2,680,587.16
2,263,381.50
20,395,824.64
10,420,175.70
15,000,000.00
18,524,375.00
36,589,689.96
$10~,895,432.4~
DATE: OCTOBER 13, 2003
10
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2003
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net investment Income (Loss)
Total Additions (Deductions)
FY 2004
FY 2003
$ 1,101,002 $ 850,603
4,339,353
369,795
4,709,148
9,050
4,700,098
$ 5,801,100
(3O,324,846)
325,597
(29,999,249)
(81,353)
(29,917,896)
$ (29,067,293)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance September 30
$ 4,427,882
(1,460)
4,426,422
1,374,678
283,983,057
$285,357,735
$ 4,069,462
15,652
4,085,114
(33,152,407)
289,534,315
$286,381,908
Note: Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end
financial reporting purposes.
11
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
SEPTEMBER 30, 2003
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2004
$ 915,216
285,914,436
1,590
6,150
$ 286,837,392
FY 2003
$ 854,337
256,878,592
1,590
5,785
$ 257,740,304
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,479,593
64
1,479,657
283,983,057
1,374,678
285,357,735
$ 286,837,392
$ 1,350,517
7,879
1,358,396
289,534,315
(33,152,407)
256,381,908
$ 257,740,304
12
October 29, 2003
To the Honorable Judge:
On behalf of the Citizens of Roanoke and the City work force, the following have been
requested:
For a Spiritual inquisition on Roanoke City Council and appointed personnel to be present to
discuss issues on how the City of Roanoke is being miss managed and how the City Treasure is
being used. A demand has been requested for a complete investigation for all wrong doings and
that actions are taken on behalf for the citizens and the work force.
That a Spiritual deposition be given to put "Gods" salvation in place.
Sincerely,
We the people,
Thank you in the name of "Jesus"
MJ¢ ~ommbsio~ Expires Sep~mb~r ~u,
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 4, 2003
File #184
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am enclosing copy of Resolution No. 36537-110303 closing certain City offices on Friday,
December 26, 2003, the day after Christmas, and Friday, January 2, 2004, the day after
New Year's; providing for additional holiday leave for all City employees.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 3, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
MFP:ew
pc: Kenneth S. Cronin, Director of Human Resources
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of November, 2003.
No. 36537-110303.
A RESOLUTION closing certain City offices on Friday, December 26, 2003, the day after
Christmas, and Friday, January 2, 2004, the day after New Year's; and providing for additional
holiday leave for all City employees.
BE IT RESOLVED by the Council of the City of Roanoke that:
i. City offices that are not engaged in performing emergency services or other necessary
and essential services of the City shall be closed on Friday, December 26, 2003, and Friday,
January 2, 2004.
2. City personnel who are not engaged in performing emergency services or other
necessary and essential services for the City shall be excused from work for eight hours on Friday,
December 26, 2003, and Friday, January 2, 2004.
3. With respect to emergency service employees and other employees performing
necessary and essential services who cannot for reasons of public health, safety or welfare be
excused from work on Friday, December 26, 2003, and Friday, January 2, 2004, such employees,
regardless of whether they are scheduled to work on December 26, 2003, and January 2, 2004, shall
be accorded equal time off at a later date. Employees of the Fire/EMS Department working the three
platoon system shall receive twelve hours of holiday time due to their work schedule.
4. Adherence to this resolution shall cause no disruption or cessation of the performance
of any emergency, essential, or necessary public service rendered or performed by the City.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
November 5, 2003
File #110-304
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Sam G. Oakey, Ill
3211 Oak Ridge Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Oakey:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 3, 2003, you were appointed as a member of the Roanoke Public Library Board,
for a term ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant'to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Mr. Sam G. Oakey, III
November 5, 2003
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Public
Library Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
WIodek Zaryczny, Secretary, Roanoke Public Library Board
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of November, 2003, Sam G. Oakey, III, was appointed as a
member of the Roanoke Public Library Board, for a term ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this fifth day of
November, 2003.
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk(~¢i.roanok¢.v~us
STEPHAN1E M. MOON
Deputy Ci~ Clerk
SHEILA N. HARTMAN
Assistant Cit~ Clerk
November 5, 2003
File #110-304
Mr. Juan D. Motley
2835 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Motley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 3, 2003, you were appointed as a member of the Youth Services Citizen Board,
for a term ending May 31,2006.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Mr. Juan D. Motley
November 4, 2003
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Youth Services
Citizen Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CiTY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of November, 2003, Juan D. Motley was appointed as a member
of the Youth Services Citizen Board, for a term ending May 31,2006.
November, 2003.
Given under my hand and the Seal of the City of Roanoke this fifth day of
City Clerk