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Council Actions 12-01-03
Dowe 36552-120103 ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 1, 2003 9:00 A.M. EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order--Roll Call. (Council Members Fitzpatrick, Harris, and Wyatt were absent.) A communication from Council Member Alfred T. Dowe, Jr., Chair, City Council's Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (4-0) File #132 (To be held at 11:00 a.m., in the Council's Conference Room) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (4-0) File #2-132-166 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (4-0) File #2-132-166 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss acquisition of real property for public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (4-0) File #2-132-166 e Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m. docket. (15 minutes) Topics for discussion by the Mayor and Members of Council. (15 minutes) · VML Legislative DayRegional Dinner · Council/School Board Joint Session (January5, 2004) Stadium Turf Issue Other Items · Scheduling of Future Council/School Board Joint Sessions File #17-132-122-110-467 2 3. Briefings: · Zoning Ordinance · Traffic Calming · First Street Bridge File #51-20-102 20 minutes 20 minutes 20 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 12:15 P.M., FOR A LUNCHEON MEETING OF COUNCIL, THE ROANOKE CITY SCHOOL BOARD, AND AREA LEGISLATORS. 3 ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 1, 2003 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--Roll Call. (Council Member Fitzpatrickwas absent.) The Invocation was delivered by The Reverend Paul E. Johnson, Pastor, Williams Memorial Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, December 4, 2003, at 7:00 p.rr[, and Saturday, December 6, 2003, at 4:00 p.n~ Council meetings are now being offered with closed captioning for the hearing int~aired. 4 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM~ CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COIVEMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. e CONSENT AGENDA C-1 (Approved (6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from the City Manager requesting that Council schedule a public hearing for Monday, December 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to leasing Cit~owned property located at 1302 Municipal Road, N. W. RECOMMENDED ACTION: Concur in the request. File #132-552 C~2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, December 15, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to vacation and dedication of sewer and drainage easements across property located on Wildwood Road, S. W. RECOMMENDED ACTION: Concur in the request. File #: 132-28-27 6 C-3 A communication from the City Manager recommending adoption of the Calendar of Events for Budget Reparation Activities for fiscal y~ar 2004-05. RECOMMENDED ACTION: Concur in the recommendation. File #60 C-4 A communication from Kyle G. Ray tendering his resignation as a member of the Architectural Review Board. RECOMMENDED ACTION: Accept the resignation and receive and file the communication. File #110-249 C-5 A communication from Melinda J. Payne tendering her resignation as a Trustee of the Roanoke CitySchool Board, effective December 31, 2003. RECOMMENDED ACTION: Accept the resignation and receive and fde the communication. File #110-467 C-6 Qualification of Sam G. Oakey, III, as a member of the Roanoke Public Library Board, to fill the unexpired term of Brooke Parrott, deceased, ending June 30, 2006. RECOMMENDED ACTION: Receive and file. File #110-323 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 7 5. PETITIONS AND COMMUNICATIONS: ao Request of The Arts Council of the Blue Ridge to present information on "Downtown - This Is Living", a walking tour of downtown residential spaces. Gregg Lewis, Member, Board of Directors, and Co-Chair of "Downtown - This Is Living", Spokesperson. (Sponsored by the City Manager) bo Deferred until the regular meeting of Council on Monday, December 15, 2003 at 2:00 p.m. Request to address Council with regard to school issues. The Reverend William L. Lee, Spokesperson. (Sponsored by Council Members M. Rupert Cutler and BeverlyT. Fitzpatrick, Jr.) No Action File #467 6. REPORTS OF OFFICERS: a. CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: ACceptance of Western Virginia Workforce Development Board Workforce Investment Act funds, in the amount of $771,458.00; and appropriation of funds. Adopted Budget Ordinance No. 36552-120103 and Resolution No. 36553-120103 (6-0) File #60-72 8 Amendment of the Fee Compendium to establish the fee for outdoor dining permits for calendar 3ear 2004. Adopted Ordinance No. 36554-120103 (6-0) File #289-555 Acceptance of a Juvenile Justice and Delinquency Prevention Title II Grant from the Department of Criminal Justice Services for the City's Crisis Intervention Center (Sanctuary) Aggression Replacement Training and Education Program, in the amount of $17,571.50; and appropriation of funds. Adopted Budget Ordinance 36555-120103 and Resolution No. 36556-120103 (6-0) File #304-236 Amendment of the City Code to revise the definitions of "dangerous dog" and "vicious dog" and to increase the liability insurance coverage requirenent. Adopted Ordinance 36557-120103 (6-0) File #24-54 b. DIRECTOR OF FINANCE: I. Financial Report for the rronth of October 2003. Received and filed File #1-10 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao A resolution appointing a new Director of the Industrial Development Authority of the City of Roanoke, to fill a four year term on the Board of Directors. Adopted Resolution No. 36558-120103 (6-0) File #110-207 bo A resolution appointing Evel)n W. Powers as City Treasurer for a term commencing upon her qualificationand expiring on December 31,2005. Adopted Resolution No. 36559-120103 Candidate #3) File #34 (5-0 Mayor Smith voted for 10. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council Member Dowe expressed appreciation to Reverend Lee for his remarks which were presented earlier in the meeting regarding school issues (item 5.b.), and encouraged Council to consider the suggestion of Reverend Lee. File #467-132 Council authorized a public hearing to be held on Monday, December 15, 2003, at 7:00 p.m., in the Council Chamber, with regard to a vacancy on the Roanoke City School Board created by the resignation of Melinda J. Payne, for a term ending June 30, 2004. The deadline for receipt of applications will be December 12, 2003, at 5:00 p.m., in the City Clerk's Office. File #110-467 10 Council Member Cutler referred to a complimentary article in the Virgi~i~ Tort# ~nd City Magazine with regard to the Crystal Spring Water Plant. File #468 Council Member Cutler called attention to a letter to the Editor in the November 28, 2003 edition of The Ro~rnol~e Times, "Spruce Up Library Plaza", and encouraged the City to pay more attention to the conditiOn of the Main Library which is an important resource for the City of Roanoke. File #323 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed concern with regard to the number of reports that are acted on by the Council which are not included on the written Council agenda for review by citizens prior to the Council meeting. File #132 Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., spoke with regard to the issue of "character building". File #66 Mr. Robert E. Gravely, 729 Loudon Avenue, N W., spoke with regard to the City's aging infrastructure, the need for higher wages for City employees, and the City's tax structure, etc. File #66 11 12. CITY MANAGER COMMENTS: The City Manager advised that Council met earlier in the day with the City's representatives to the General Assembly and an item of priority is a request to modify the State Code to provide for future notification of localities when any type of substance abuse or methadone clinic is to be considered in a locality. She further advised that the City will provide information on the members ora health committee representing the House and the Senate for the benefit of those persons who would like to express a concern or submit letters of support for the amendment; and letters should also be forwarded to the Department of Mental Health Mental Retardation and Substance Abuse which is the permitting organization for such facilities, File #132-76-22-51 CERTIFICATION OF CLOSED SESSION. (6-0) 12 RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Chumh Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 December 1,2003 Council Members: William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, JL Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda E Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: I wish to request a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. ATD:snh City C~ersonnel Committee CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1, 2003 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711 .A.3, Code of Virginia (1950), as amended. Sincerely, City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to {}2.2- 3711 .A.3, Code of Virginia (1950), as amended. Sincerely, Darlene L. Burcham City Manager DLB/f C~ William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the City, pursuant to §2.2- 3711 .A.3, of the Code of Virginia (1950), as amended. Sincerely, Darlene L. ~'urc~am City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Zoning Ordinance Briefing This is to request space on Council's regular agenda for a 20-minute briefing on the above referenced subject. Respectfully sub DLB:sm c: City Attorney Director of Finance City Clerk New Zoning Di~ri~ CITY OF ROANOKE A Presentation to Roanoke City Council December 1, 2003 Policy Basis for New Districts: Vision 2001-2020 · Ensure compatibility of uses within residential areas · Encourage airport-related uses on properties adjacent to airport · Maximize use of commercial sites · Protect river corridor and open space What are the new districts? Four Base Zoning Districts · Institutional (IN) · Airport Development (AD) · Commercial Large Site (CLS) · Recreation and Open Space (ROS) What are the new districts? (cont'd) One Overlay District · River and Creek Corridors (RCC) 2 Institutional (IN) · Why is it necessary? · Recognize the unique needs of institutional uses · Ensure cohesive development of a site · Minimize adverse impacts of institutional uses on neighboring residential uses Institutional (IN) How is it applied? · Sites of less than 5 acres · One principal permitted use · Permitted uses include: · Day care centers · Schools · Places of worship · Libraries 3 Airport Development (AD) · Why is it necessary.9 · Unique purpose for a specific area · Complement Airport Navigation Overlay District · Roanoke Regional Airport Master Plan approved by FAA Airport Development (AD) · How is it applied? · All properties owned by Roanoke Regional Airport Commission as delineated by the Master Plan · Properties adjacent to airport designated for mrport supportive and airport-related uses 4 Commercial Large Site (CLS) Why is it necessary? · Provides for regulation different from commercial corridor single-lot development · Encourages cohesive development of a site · Improved controls · Minimize impact on surrounding uses · Lessen environmental impacts Commercial Large Site (CLS) How is it applied? · Large-scale, auto-dependent uses · Accommodates multiple buildings · Typically one lot or combination of lots with multiple tenants sharing common parking, curb cuts, and access to and from public streets · Uses include shopping centers and large motor vehicle sales and service establishments Recreation and Open Space Why is it necessary? · Provide added protection for existing open space and parks · Prevent encroachment of incompatible land uses · Provide for limited development within open space Recreation and Open Space (ROS) How is it applied? · No minimum lot size · Permitted uses include: · Active and passive parks · Recreational facilities · Golf courses · Cemeteries 6 River and Creek Corridors (RCC) Overlay District · Why is it necessary? · Provide additional protection to the waters of the Roanoke River · Preserve natural vegetation, features and quality of properties along the waterways · Implement additional environmental best management practices River and Creek Corridors (RCC) Overlay District · How is it applied? · Supplements base district zoning regulations · Designation of properties that abut the shorelines to be determined by adopted zoning map · Riparian buffer requirement CITY OF ROANOKE OFHCE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Traffic Calming Briefing This is to request space on Council's regular agenda for a 20-minute briefing on the above referenced subject. Darlene L. Burcham City Manager DLB:sm c: City Attorney Director of Finance City Clerk EXAMPLE OF TRAFFIC SPLITTER BULLITT / JAMISON AVENUES TRAFFIC CALMING MEASURES City of Roanoke Draper Aden Associates Whitesell Group EXAMPLE OF PROPOSED CHICANE BULLITT / JAMISON AVENUES TRAFFIC CALMING MEASURES City of Roanoke Draper Aden Associates Whitesell Group EXAMPLE OF TRAFFIC CHOKER BULLITT / JAMISON AVENUES TRAFFIC CALMING MEASURES City of Roanoke Draper Aden Associates Whitesell Group CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: ww~roanoke~ov.co ~m .... L~ecemDer 1, zuu,~ Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Lease of City-owned Property The Hertz Corporation currently leases approximately 87,120 square feet of City-owned land commonly known as 1302 Municipal Road, N.W., Roanoke, Virginia, for the purposes of operating an automobile rental establishment. The current lease agreement expired November 30, 2003. The Hertz Corporation is interested in extending the lease of this parcel for an additional five year period, beginning December 1,2003 through November 30, 2008. The proposed agreement would establish an annual rate of $26,600.04 with an increase of 2% each year thereafter. Recommended Action: Authorize the scheduling and advertising of this matter for public hearing on your December 15, 2003 agenda. City Manager DLB:slm C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman A. Stovall, Acting Director of Management and Budget Dana Long, Manager of Billings and Collections Scott L. Motley, Economic Development Specialist CM03-00231 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.coin December 1,2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Vacation and Dedication of Sewer & Drainage Easements- Wildwood Road, SW Tax Map No. 1070605 Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed vacation of property rights. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, December 15, 2003. A full report will be included in the December 15, 2003, agenda material for your consideration. Respectfully submitted, City Manager DLB/SEF C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator Stephen W. Lemon, Martin, Hopkins & Lemon, P.C. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Council Member, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Adoption of Calendar of Events for Budget Preparation Activities for FY 2004-2005 Background: Members of City Council previously received a draft copy of the Calendar of Events for Budget Preparation Activities for FY 2004-2005 for their review and comment. No objections to the calendar were received. Recommended Actions: Adopt by motion the attached Calendar of Events for Budget Preparation Activities for FY 2004- 2005. Darlene L. Burcham City Manager Honorable Mayor and Members of Council June 16, 2003 Page 2 DLB:vst Attachment C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget CM03-00230 April 12-16, 2004 April 15, 2004 April 19, 2004 April 20, 2OO4 April 29, 2004 May7, 10, I1, 2004 May 13, 2004 CALENDAR OF EVENTS FOR BUDGET PREPARATION ACTIVITIES FISCAL YEAR 2004-2005 Budget Preparation Activities City Manager briefs City Council on Recommended budget. Recommended budget document delivered to City Council members. Recommended budget presented to City Council at regularly scheduled meenng. Advertisements of public hearings on recommended budget and tax rates appear in newspapers. Public hearings on recommended budget and tax rates. ** Requires special meeting of City Council Budget Study May 1 I, 2004 Optional City Council adopts General Fund, School Fund, Proprietary Fund budgets and an Update to the HUD Consolidated Plan and approves an annual appropriation ordinance. ** Requires special meeting of City Council MARY F. PARKER, CMC City Clerk CITY OF ROANOKIZ, OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk~ci.roanokc.va, us December 3, 2003 File #-110-249 STEPHANIE M. MOON Deputy City Clcdc SHEILA N. HARTMAN Assistant City Clerk Mr. Kyle G. Ray 2626 Northview Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Ray: Your resignation as a member of the Architectural Review Board, effective November 14, 2003, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1,2003. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Architectural Review Board from September 16, 2002 to November 14, 2003. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely,/~z~, ~ J, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Martha P. Franklin, Secretary, Architectural Review Board Stephanie M. Moon, Deputy City Clerk Kyle G. Ray 2626 Northview Drive · Roanoke, VA 24015 540-725-4466 November 13, 2003 Mayor Ralph K. Smith and City Council Members City of Roanoke Planning Building and Development 215 Church Avenue, S.W., Room 166 Roanoke, VA 24011 Dear Mayor Smith and City Council Members: ! want to thank you for all the opportunity to serve on the Architectural Review Board. !t's been a pleasure working with the board and helping to preserve the historic fabric of the City of Roanoke. Please accept this as my formal notice of resignation from the Architectural Review Board. This decision is based solely on the fact that ! have changed jobs and will be moving to Atlanta, GA within the next week. This resignation will be effective November 14, 2003. Thank-you again for the opportunity to serve on the board. contact me if you have any questions. Please feel free to Kyl~ G. Ray MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.~ December 3, 2003 File//110-467 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Ms. Melinda J. Payne 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: Your communication tendering your resignation as a Trustee of the Roanoke City School Board, effective December 31, 2003, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1,2003. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board from May 8, 1995 to December 31, 2003. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W., Roanoke, Virginia 24017 Cindy H. Lee, Clerk, Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Stephanie M. Moon, Deputy City Clerk FROM :CITY OF SALEM FAX NO. :3754109 Nov. 25 2003 04:14PM P1 MELINDA J. PAYNE 301 Rutherford Avenue Roanoke, VA 24016 540/343-2985 November 25, 2003 To the Honorable Mayor Ralph K. Smith Honorable Vice-Mayor Nelson Hards Honorable Bill Bestpitch Honorable Rupert Cutler Honorable Alfred T. Dowe Honorable Bev Fitzpatrick, Jr. Honorable Linda Wyatt For the past eight and a half years I have served as a trustee on the Roanoke City School Board, devoting a great deal of time and energy to the welfare of the 13,000 plus children the system serves, their parents and guardians, teachers and support staff. I joined the board because I truly wanted to help make a difference in the community t live, and because education is paramount in our daily lives. After much reflection I have decided to tender my resignation as a member of the Roanoke City School Board effective December 31, 2003. My decision is based on a number of factors, including my concern that as a board member I am unable to carry forth the commitments I made to myself and the people when I assumed this role. Those commitments focused primarfly on making Roanoke City Public Schools a model for other systems throughout the state and country. However, in recent months I have not felt that Roanoke City Schools have met that goal. Due to those philosophical differences it is better for me to step aside. I wish Roanoke City Schools and its leaders the best, and encourage them to keep our children's interest at the forefront of everything they do. Sincerely, FROM :CITY OF SALEM FAX NO. :3?54109 Nov. 25 2003 04:lSPM P2 C; Gloria Manns, Chair, Roanoke City School Board Ruth Wilson, Vice Chair, Roanoke City School Board Will Lindsey, School Board Member Robert Span'ow, School Board Member Kathy Stockburger, School Board Member David Tdnkle, School Board Member Dr. E. Wayne Harris, Superintendent CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 3, 2003 File #110-323 Wlodek Zaryczny, Secretary Roanoke Public Library Board Roanoke, Virginia Dear Mr. Zaryczny: This is to advise you that Sam G. Oakey, Ill, has qualified as a member of the Roanoke Public Library Board, for a term ending June 30, 2006. Sincerely,/~~.~ / Mary F. Parker, CMC City Clerk MFP:ew Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sam G. Oakey, III, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a term ending June 30, 2006, according to the best of my ability. ARTHUR B. CRUSH, III, CLERK BY EPUTY CLERK RALPH K. SMITH CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members: William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt December 1,2003 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: We jointly sponsor a request of Dr. William L. Lee with regard to school issues at the regular meeting of City Council on Monday, December 1,2003, at 2:00 p.m. Sincerely, M. Rupert Cutler Council Member Council Member MRC:BTFjr:sm pc: Darlene L. Burcham, City Manager "Lee, William L SAMVAMC" <William.Lee2@ med.va .gov> 11/26/2003 10:50 AM To: '"SMOON@CI.ROANOKE.VA.US'" <SMOON@CI.ROANOKE.VA. US> CC: Subject: Statment to city council from Bill Lee Dear City Council, I wish to address the council concerning the negative one-sided view that our school Superintendent E. Wayne Harris is receiving. Under the aegis ora number of ministers and a ground well of citizens I wish to speak to his record for the ten and one half years he has served. I wish to ask council to find a less divisive forum to speak to issues involving our public officials. I wish to praise our school system for being one of the finest in the state. December 1, 2003 · Mayor Smith, Councilwoman Wyatt, Councilmen Bestpitch, Cutler, Dowe, Fitzpatrick and Harris, thank you for affording me time to address you. I have been a resident of Roanoke for 30 years. I am a former teacher in the Roanoke school system. I am a charter member of the Neighborhood Parmership. It has been my privilege to be appointed by council and the city manager to serve on numerous committees and boards, representing the interest of our citizens. In addition I have served our school system in like manner. My most recent appointment was to serve on the committee to choose the Architectural fnma to do the feasibility study for our two high schools. A group of citizens have inundated my phones with calls concerning the manner in which E. Wayne Harris our School Superintendent and the Roanoke Public Schools have been maligned. At the aegis of those people whose jobs will not permit them the freedom to be here I shall speak. The last several months have caused many of us a great deal of pain. We could not and cannot understand how our wonderful school system under the sterling leadership of E. Wayne Harris for over ten years has become to some to be the worst in our region, our state and our country. We have searched the archives of the Roanoke Times for the past ten and one half years on articles dealing with our schools and the superintendent. I submit to you that there has been less than a fist full during that span that hinted at anything negative concerning our schools or superintendent. In the past six months hardly a day passes without our school system and superintendent be maligned. A clue to what may have caused this may be found if we go on line to the Roanoke Times web site. On their home page we read under the special section these words - "school system in turmoil, what started over inaccurate crime reports has snowballed." I would not down play all of our concern over violence in our schools. We are all concerned but some have challenged you to the point that council has acted as if we have a crisis. The usual behavior in crisis is; place the blame on one person or entity, crucify them and crisis goes away. There is no crisis so let's stop the crucifixion. I have a need to make an open confession to council. Our silence put you at a disadvantage. You heard consistently from one side on the issue of school violence and I personally regret that you are just heating from us. I pray that our coming today is, right on time. The Titanic hit the iceberg because they began turning too late. I believe that we have amble time and the right people to start turning this ship in the right direction if we discover she is off course. We have a concern but it is not a crisis and it can be corrected. It will require the collaborative effort of council, the school board and the superintendent. We have ail the faith that you will do just that. Our faith in and support of our elected and public officials is one of the reasons we are a five times, All American City. If we do not correct this quickly our children, our schools and our city will be in a crisis. You know as well as I that increase enrolment means more dollars for our schools. If persons moving into the valley feel that our schools are waiting to devour their children they will seek an address outside of our district. They may work, eat, play and be entertained here. They may visit for culture enrichment but will not cail this place home. Today members of council I seek your pledge to be about the business of singing the praises of Roanoke and especially our school district. Let us follow the leadership of one of our own who said: It's a state of national recognition. I think back to my first State of the City speech three years ago, and I said then, we are better than we think we are." Despite our challenges, Roanoke doesn't give itself enough credit for all the things we have and all the things we are. Other people are recognizing us for our outstanding achievements. It's about t/me we recognize them ourselves. Mayor Smith I am sure you recall those words. They were spoken by you on July 23 of this year at the Clarion Hotel as you gave the State of the City Speech. I applauded you then and I applaud you now for those words, for those words set the tone today for us to acknowledge the outstanding achievements of Roanoke Public Schools under the leadership of E. Wayne Harris. We know that others recognize the achievements of our school system because they have told us. In the interest of time and the critical work you must do, let me share just two touching moments when others recognized Roanoke Schools achievements and sung our praises. Two young summer school interns, one from New York, the other from Alabama sings our praises. They attended services at Loudon Avenue Christian Church while here and on occasions we ate dinner together. The chatter at dinner about Roanoke and our schools was enlightening and refreshing. Others are singing our praises. Two law clerks who participated in the host program last year beamed when they talked with me about their experience and how well mannered the children were. 2 Others are singing our praises. It is time for us to join the chorus. Permit me to lead us in singing praises about our schools and the leadership of the School Board, E. Wayne Hams and his staff from the bus drivers to maintenance personnel to central administration. 626 graduates earned over $2,000,000 in scholarship money Careers/Military/Higher Education: Virginia Tech/University of Virginia/Virginia State University/University of Alabama/University of Richmond/College of Charleston/Hampton University/Air Force Academy/Duke University/University of South Carolina... · It's about Reading 72% of RCPS students are now reading on grade level by th/rd grade 15 of 19 elementary schools improved reading scores during 2002-03 · Preschool 23 cites in Roanoke City Schools · InternationalBaccalaureate Program 96 IB Certificates 5 lB Diplomas · Highly Qualified Staff 19 National Board Certified Teachers Over 50% of RPC administrators and educators hold advanced degrees · Closing the achievement gap Roanoke School teachers and staff narrowed the achievement gap by six percent from 1998 to 2003 based on comparisons of the number of Standard of Learning Tests passed by black students in relation to white students 3 SOL Accreditation I had the privilege of being present when Governor Warner shared in our celebration and recognition of the schools that were accredited. William Fleming Highland Park Raleigh Court Patrick Henry Crystal Springs Grandin Court Fairview Roanoke Academy James Madison Morningside Wasena Woodrow Wilson Fishburn Park Breckinridge Monterey Virginia Heights A superintendent with vision Early in his tenure E. Wayne Harris promised, "not to leave any child behind." He and the Roanoke School system have kept their promise. Under his leadership academic achievement has been raised and the dropout rate has been lowered. I have included a copy of the editorial A Superintendent with Vision. I could not say it any better than that. We have so much more to sing about. I would encourage council and all the residents of Roanoke with purposeful intentionally to take a drive around Roanoke. Drive by the 12.2 million dollar Roanoke Academy for Mathematics and Sciences. Take special note that because of excellent leadership the children are being educated without being displaced and at the same time can see progress on the new home for learning. Drive Orange Avenue east and beam with all of the Addisonians at how that building, that houses fond memories has been transformed into a show place. Let me hasten for time will not permit me to give you the whole tour. Jackson Middle school serves as an anchor in Southeast. Virginia Heights smiles daily and announces a hardy welcome to all who pass by. 4 In a few years Patrick Henry and William Fleming will get major make over at the sum of $78,000,000. I hope I am not singing to loud but I love this city, I'm proud of our schools and I give unwavering support to our leadership. It takes great leadership to compose a song such as this. As I conclude this message please indulge me to sing solo. I am a patron of our schools. Our two children, Aaron (1997) and (Sarah 2001) graduated from William Fleming. Aaron also completed City School. Aaron graduated from the University of Virginia in 2001 and will receive his Masters from George Washington University on Saturday. Sarah is a third year student at James Madison University. The two of them were home for thanksgiving and I asked if we missed the violence while they were in school. With smiles on their faces they said, "dad, we have the usual stuff that kids do but we did not see all this violence that paper reports. I just so happen to be standing at this podium but there are hundreds of parents who could and would sing solo about the start their children got in our school system. Sarah has been challenged in light of the few months of negative press by her classmates at James Madison concerning her intentions of coming back to Roanoke to teach. She has had this dream and aspiration for as long as I can remember. Her response was "Roanoke schools are the best. Dr. Harris is the best. I was taught by the best. I look forward to teaching with the best at the best school system I know. Thank You. 5 A superintendent with vision Page 1 of 2 ~4ews Front Page Roanoke Valley New River VaJley Corrlmu nity Search Advanced search A to Z Directory Advertise Online A¢chives Coupons ~ PRIHT FREE COUPONS Tuesday, November 25, 2003 A superintendent with vision Roanoke should take care not to let its school safety controversy cause its academic advances to founder. Roanoke's schools superintendent is committed ~ Archives to two strategic goals © Reprint largely - and unfortunately - ~ ~_.-m_L~!~_r~_~ absent fi.om discussions about whether the city's schools are safe. Wayne Harris is determined to raise academic achievement and lower the dropout rate. And under his leadership, the schools have made marked progress toward both. Roanoke City Council's public rebuke Friday of the superintendent, and of the council-appointed school board that has the power to fire him, may add a useful sense of urgency to resolving the school safety controversy that has engulfed Harris' administration. But council members should be careful what they ask for. Harris' commitment to leave no child behind, made long before the political slogan was coined, increases pressures on all involved in the already complex process of educating children. Difficult students, not easily swept along, should not easily be swept aside. And, long-term, that is good. It is a strategy that advances the best interests of society. Now, the emotional issue of school safety has shifted the public focus away from academics. And no one yet knows the answer to the newly critical question: Does the city truly have a problem with safety in its schools? Two community groups - one appointed by city leaders, the other self- appointed watchdogs - are investigating. They must first develop their findings and make them public before the question can be fairly weighed. http://www.roanoke.conffroatimes/news/story 158913.html 11/28/2003 A superintendent with vision Page 2 of 2 Council's impatience is understandable in light of public fears and clear examples of previous administrative breakdowns. And teachers' complaints about inconsistent discipline and lack of administrative support are widespread enough to be credible. None of these things should be ignored. But city leaders must not take their eyes offthe prize - not when academic gains are also so clear and so vital. Of course, salvaging "at-risk" students should not be allowed to compromise the safety of the overwhelming majority of children attending Roanoke schools. But academic gains and safe schools are not mutually exclusive goals; they are mutually dependent. Children cannot learn well in dysfunctional schools. Which suggests that, given significant gains in achievement, the city's schools quite possibly are more peaceful than some terrible incidents might indicate. No leader is above scrutiny. But Harris' critics should not lose sight of his vision. It is sound. head qes Let any elected or appointed official know what you think and how you feel by CLIqK NG ._HER_E Seminars designed for professionals working in and with our schools. School Administration Software Total solution for Private schools. Sponsored Links http://www, roanoke.com/roatimes/news/story158913.html 11/28/2003 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 3, 2003 File #60-72 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36553-120103, accepting Western Virginia Workforce Development Board Workforce Investment Act funding in, the amount of $771,458.00, and authorizing the City Manager to execute the requisite documents in connection with acceptance of funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Darlene L. Burcham December 3, 2003 Page 2 pc~ Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Acting Director, Office of Management and Budget Vickie L. Price, Acting Director, Human/Social Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of December, 2003. No. 36553-120103. A RESOLUTION accepting the Western Virginia Workforce Development Board Workforce Investment Act funding of $771,458 and authorizing the City Manager to execute the requisite documents necessary to accept the funding. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Western Virginia Workforce Development Board Workforce Investment Act funding of $771,458 is hereby ACCEPTED. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite documents necessary to accept funding, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the City Manager's letter dated December 1, 2003, to City Council. ATTEST: City Clerk. R:'~KESOLUTIONS',R-WV WDB 120103 DOC CITy.. OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 3, 2003 File #60-72 Jesse A. Hail Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36552-120103 amending and reordaining certain sections of the 2003-04 Grant Fund Appropriations, in connection with appropriation of $771,458.00 received by the City representing Western Virginia Workforce Development Board Investment Act funding. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday December 1, 2003, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Jesse A. Hall December 3, 2003 Page 2 pc' Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Acting Director, Office of Management and Budget Vickie L. Price, Acting Director, Human/Social Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2003. No. 36552-120103. AN ORDINANCE appropriating funds for the Workforce Investment Act Grant, amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2003-2004' Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Wages 035-633-2301-8050 $ 45,852 Travel 035-633-2301-8052 1,649 Marketing 035-633-2301-8053 990 Supplies 035-633-2301-8055 990 Insurance 035-633-2301-8056 507 Contractual Services 035-633-2301-8057 23,199 Leases 035-633-2301-8058 1,814 Equipment 035-633-2301-8059 1,155 Miscellaneous 035-633-2301-8060 495 Telephone 035-633-2301-8090 495 Contractual Services 035-633-2302-8057 337,022 Payments to Other Governments 035-633-2302-8091 28,610 Contractual Services 035-633-2305-8057 328,680 Revenues Workforce Investment Act FY04 035-633-2301-2301 771,458 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1,2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Funding for Western Virginia Workfome Development Board Workfome Investment Act (WIA) Programs Background: The City of Roanoke is the grant recipient for Workforce Investment Act (WIA) funding, thus, City Council must appropriate the funding for all grants and other monies received in order for the Western Virginia Workforce Development Board to administer WIA programs. The Western Virginia Workforce Development Board administers the federally funded Workforce Investment Act (WIA) for Area 3, which encompasses the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem. WIA funding is for four primary client populations: · Dislocated workers who have been laid off from employment through no fault of their own; · Economically disadvantaged individuals as determined by household income guidelines defined by the U.S. Department of Labor; · Youth who are economically disadvantaged, or who have other barriers to becoming successfully employed adults; and · Businesses in need of employment and job training services. Honorable Mayor and Members of City Council November 17, 2003 Page 2 The Western Virginia Workforce Development Board has received a Notice of Obligation (NO0) from the Virginia Employment Commission allocating $406,258 for the Adult Program, which serves economically disadvantaged persons; and $365,200 for the Dislocated Worker Program, which serves persons laid off from employment through no fault of their own, in Program Year 2003 (July 1, 2003-June 30, 2004). Considerations: · Program Operations - Existing activities will continue and planned programs will be implemented. · Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City. Recommendations: Accept the Western Virginia Workforce Development Board Workforce Investment Act funding of $771,458 and appropriate the funding in accounts to be established in the Grant Fund by the Director of Finance. Establish corresponding revenue estimates in the Grant Fund as well. DLB/bw C: Respectfully submitted, Darlene L. Burcham City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Barry L. Key, Director of Management and Budget Vickie L. Price, Acting Director of Human Services Rolanda B. Russell, Assistant City Manager for Community Development #CM03-00220 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 3, 2003 File #289-555 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36554-120103 amending the Fee Compendium to establish a fee of $3.25 per square foot of space, with a minimum three-month commitment from the applicant, for outdoor dining permits for calendar year 2004. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure Darlene L. Burcham December 3, 2003 Page 2 pc~ Jesse A. Hall, Director of Finance Sherman Stovall, Acting Director, Office of Management and Budget Elizabeth A. Neu, Director, Economic Development David A. Diaz, President, Downtown Roanoke, Inc., 213 Market Street, S. W., Roanoke, Virginia 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of December, 2003. No. 36554-120103. AN ORDINANCE directing amendment of the Fee Compendium to establish the fee for outdoor dining permits for calendar year 2004; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke, as follows: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, as amended, shall be amended to establish the outdoor dining permit fee to be $3.25 per square foot of space permitted by the City Manager, with a minimum three-month commitment from the applicant, for calendar year 2004, as set forth in the letter dated December 1, 2003, from the City Manager to this Council. Pursuant to § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 8534138 CityWeb: w'~at.roanokegov.com December 1, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable William D. Bestpitch, Council Member Honorable Linda F. Wyatt, Council Member Honorable Dr. M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Dear Mayor Smith and Members of City Council: Subject: Outdoor Dining - Fees Background: On April 1, 2002 City Council adopted Ordinance No. 35792-040102 to provide for an outdoor dining permit program and amended the Fee Compendium. The annual fees per square foot of area approved for outdoor dining were as follows: $6.50 per square foot for 2002; $7.00 per square foot for 2003; and $8.00 per square foot for 2004. Concerns about the fee structure limited applicants' interest in applying for an outdoor dining permit and were addressed when City Council reduced the fees to $3.25 per square foot in Ordinance No. 35943-061702 June 17, 2002 for calendar year 2002. This fee was again reduced to $3.25 by City Council for calendar year 2003 in Ordinance No. 38237-021803. Total program revenues for 2003 are $3,171. In an effort to provide again an incentive for restaurants to apply for outdoor dining permits, the City Administration recommends that the reduced fee of $3.25 per square foot be continued for calendar year 2004. Recommendation: City Council amend the Fee Compendium so that the fee of $8.00 per square foot originally proposed for calendar year 2004 is reduced to $3.25 per square foot for calendar year 2004, with a minimum three-month commitment from the applicant. Respectfully submitted, City Manager DLB/RKB/gpe Mayor Smith and Members of City Council Page 2 of 2 C; Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk David Diaz, President, DRI CM03-00221 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 3, 2003 File #304-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36556-120103 authorizing acceptance of a Juvenile Justice and Delinquency Prevention Title II Grant from the Department of Criminal Justice Services for the City's Crisis Intervention Center (Sanctuary) Aggression Replacement Training and Education Program, in the amount of $17,571.50. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003. MFP:ew Sincerely, City Clerk Enclosure Darlene L. Burcham December 3, 2003 Page 2 pc~ Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Acting Director, Office of Management and Budget Vickie L. Price, Acting Director, Human/Social Services Letitia E. Malone, Juvenile Justice Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of December, 2003. No. 36556-120103. A RESOLUTION authorizing the acceptance of a Juvenile Justice and Delinquency Prevention Title II Grant from the Department of Criminal Justice Services for the City's Crisis Intervention Center (Sanctuary) Aggression Replacement Training and Education Program; and authorizing the execution of the necessary documents. BE 1T RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Juvenile Justice and Delinquency Prevention Title II Grant from the Department of Criminal Justice Services (Grant No. 03-D3256JJ02), in the amount of $17,571.50, to be used for the City's Crisis Intervention Center's (Sanctuary) Aggression Replacement Training and Education Program, as set out and described in the City's application for said grant, and as more particularly set forth in the City Manager's letter to this Council dated December 1, 2003. 2. The City Manager is hereby authorized to execute any and all requisite documents, as are required for the City's acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. 3. The City Manager is further directed to furnish such additional information as may be required by the Department of Criminal Justice Services in connection with the City's acceptance of the grant. ATTEST: City Clerk. CITY OF RO_..ANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 3, 2003 File #236-304 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36555-120103 amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, in connection with appropriation of $17,572.00 for Sanctuary's Aggression Replacement Training and Education Program Grant. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003, and is in full force and effect upon its passage. MFP:ew Mary F. Parker, CMC City Clerk Enclosure Jesse A. Hall December 3, 2003 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Acting Director, Office of Management and Budget Vickie L. Price, Acting Director, Human/Social Services Letitia E. Malone, Juvenile Justice Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2003. No. 36555-120103. AN ORDINANCE appropriating funds for the FY04 Sanctuary's Aggression Replacement Training and Education Program Grant, amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2003-2004 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: ApPropriations Temporary Employee Wages Revenues Sanctuary's Aggression State Grant Receipts FY04 035-630-5098-1004 035-630-5098-5098 $ 17,572 17,572 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.corn December 1,2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: Subject: Acceptance of Juvenile Justice and Delinquency Prevention (JJDP) Title II Grant funds from the Department of Criminal Justice Services for Sanctuary's Aggression Replacement Training and Education Program (ARTEP) Background: The Aggression Replacement Training and Education Program (ARTEP) is an anger control program operated by Sanctuary Crisis Intervention staff. This grant program is designed to increase public safety and provide accountability among assaultive youth. The pilot for this program had a 94% success rate and continues to be a valuable addition to the continuum of services available in the treatment of juvenile offenders. ARTEP provides a less costly alternative than incarceration of juvenile offenders. This program increases the options available to juvenile court judges by providing intensive supervision, education and rehabilitative treatment services for juvenile offenders who are before the court on violent offenses. This is the last year in a five-year funding cycle, which has required increasing local responsibility for funding to the current 75%. Revenues from JJDP have decreased to 25% of the project total in the fifth year, to allow for local assumption of costs. Grant funds for this final year will pay for a portion of the Relief Counselor(s) salary and fringe benefits and administrative supplies. Funding awarded by the State for the current year is $17,571.50. The local match for this year is $52,714 and is provided from funding currently budgeted in the Crisis Intervention budget. (We are using the resources of Randall Funding and Development for help in identifying new funding sources). Honorable Mayor and Members of Council December 1,2003 Page 2 Recommended Action(s): Adopt a resolution accepting the $17,571.50 in Federal Funds from the Department of Criminal Justice Services, Grant #03-D3256JJ02, for Sanctuary's Aggression Replacement Training and Education Program. Authorize the City Manager to execute the required Grant Acceptance, Request for Funds and any other forms required by the Department of Criminal Justice Services in order to accept these funds. Appropriate funding in the amount of $17,572 to expenditure accounts as detailed in attachment "A" in accounts to be established by the Director of Finance in the Grant Fund. Establish a revenue estimate of $17,572 in funds to be received from the State. City Manager DLB:tem Attachments C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Barry L. Key, Director of Management and Budget Vickie L. Price, Acting Director of Human/Social Services Letitia Malone, Juvenile Justice Administrator Rolanda B. Russell, Assistant City Manager for Community Development #CM03~00224 ARTEP FUNDS--2003/2004 Account Set-up Transactions Account No. Description Amount Revenue-2003/2004 DCJS Grant $17,572 Revenue-Local match $52,714 Total Revenue $70,286 Expenditures: 1002 Regular Salaries $32,367 1004 Temporary Employees $24,192 1115 ICMA $2,506 1116 ICMA Match $650 1120 FICA $4,377 1125 Health $3,024 1126 Dental $211 1130 Life $0 1131 Long term disability $91 2021 Cell phone $1,080 2030 Administrative Supplies $782 2046 Travel/Mileage $1,006 Total Expenditures $70,286 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartrnan Assistant City Clerk December 3, 2003 File #24-54 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36557~120103 amending and reordaining Article Il, Division 1, Section 6-22, Definitions, and Division 3, Section 6-52, Keepinq of dangerous dogs; conditions of, Chapter 6, Animals and Fowl, of The Code of City of Roanoke (1979), as amended, to revise the definitions of "dangerous dog" and "vicious dog" and to increase the minimum amount of liability insurance procured and maintained by the owner of any dangerous dog to not less than $100,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Dadene L. Burcham December 3, 2003 Page 2 pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Cou~ The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, 1700 Capital Circle, S. W., Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 The Honorable Arthur B. Crush, III, Clerk, Circuit Court Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of December, 2003. No. 36557-120103. AN ORDINANCE amending and reordaining Article II, Division 1, Section 6-22, Definitions, and Division 3, Section 6-52, Keeping of dangerous dogs; conditions off Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979), as amended, to revise the definitions of "dangerous dog" and "vicious dog" and to increase the minimum amount of liability insurance procured and maintained by the owner of any dangerous dog to not less than $100,000.00; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 6-22, Definitions, of Division 1, Generally, Article II, Dogs Generally, of Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Section 6-22. Definitions. Dangerous dog. Any canine or canine crossbreed wki:h that has bitten, attacked, or inflicted injury on a person or companion animal, or killed a companion animal; however, when a dog attacks or bites another dog, the attacking or biting dog shall not be deemed dangerous (1.) if no serious physical injury as determined by a licensed veterinarian has occurred to the other dog as a result of the attack or bite or (2) both dogs are owned by the same person. No dog shall be found to be a dangerous dog as a result of biting, attacking or inflicting injury on another dog while engaged with an owner or custodian as part of lawful hunting or participating in an organized, lawful dog handling event. Vicious dog. Any canine or canine crossbreed which that has (1) killed a person; (2) inflicted serious injury to a person, including multiple bites, serious disfigurement, serious impairment of health, or serious impairment of a bodily function; or (3) continued to exhibit the behavior ;':h/ch that resulted in a previous finding, rendered in accordance with this article that the animal is a dangerous dog, provided that its owner has been given notice of that finding. 2. Section 6-52, Keeping of dangerous dogs; conditions, of Division 3, Dangerous and Vicious Dogs, Article II, Dogs Generally, of Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Section 6-52. Keeping of dangerous dogs; conditions. (d) The owner of any dangerous dog shall procure and maintain liability insurance in the amount of not less than c.~., ,~, ...... '~ dc!!ars tear, ^tm ~m hundred thousand dollars ($100,000.00) insuring the owner for any injury or damage caused by such a dog. The owner shall maintain a valid policy and certificate of insurance issued by the insurance carder or agent as to the coverage required by the subsection at the premises where the dog is kept and shall, upon request, display such policy and certificate to any animal control officer or police officer. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com December 1, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment to City Code -- Sections 6-22 and 6-52 (d) Regarding Dangerous Dogs and Vicious Dogs Background: In FY 2002-03, Roanoke Police Department's Animal Control officers responded to fourteen (14) calls for service in which the dogs were declared to be "dangerous dogs". The Code of Virginia has been amended to allow a locality to require greater liability insurance coverage for dangerous dogs. The Code of Virginia, Section 3.1- 796.93:1.(D).(2)., previously required only $50,000 insurance coverage. It now states: "All certificates or renewals thereof required to be obtained under this section shall only be issued to persons who present satisfactory evidence that the owner, (of an animal found to be a dangerous dog), has liability insurance coverage, to the value of at least $100,000, that covers animal bites." Further, the Code of Virginia, §3.1-796.93:1.(B). revises definitions of "dangerous" and "vicious" dogs. Considerations: Amending the Code of the City of Roanoke to increase the required liability insurance coverage from $50,000 to $100,000 and amending the definitions of" ,, dangerous and "vicious" dogs will increase the level of protection for citizens and is expected to reduce the number of dangerous dogs.. The Honorable Mayor and Members of City Council December 1,2003 Page 2 Recommended Action: City Council adopt an ordinance (attachment) amending Sections 6-22 and 6-52 (d) of the Code of the City of Roanoke pertaining to dangerous and vicious dogs, to revise the definitions of "dangerous dog" and "vicious dog" and to increase the liability insurance coverage requirement from $50,000 to $100,000 for owners of an animal found to be a dangerous dog. Respectfully submitted, City Manager DLB:fjd C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager A. L. Gaskins, Chief of Police CM03-00225 JESSE A. HALL Director of Finance email: jesse hall@ci.roanoke.va us CITY OF ROANOKE DEPARTMENT OF FINANCE 2 l 5 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006- 1220 Telephone: (540) 853-282 I Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va us December l, 2003 The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: October Financial Report This financial report covers the first four months of the 2003-2004 fiscal year. The following narrative discusses revenues and expenditures. REVENUES Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the prior year. As of the end of October, approximately $ 1,377,000 in recovered costs had been received and were included in the Charges for Services revenue category. Adjusted for this change in accounting for recovered costs, General Fund revenues increased 3.2% compared to FY03. Other variances in specific categories of revenues are discussed in the following paragraphs. General Property Taxes increased 6.7% ($1,706,124) in FY04 year to date in comparison with FY03. Current real estate tax revenues lead this increase with penalties and interest revenues contributing an additional $50,961 in FY04 versus FY03. Sales tax revenues are currently 8.5% higher than those of FY03. When adjusted for a $190,000 collection of unpaid prior month's taxes made as the result of a sales tax audit, revenues am 4.2% higher than those of FY03. The increase in retail sales tax is in part due to reduced performance in the fall of FY03 when consumer spending was negatively impacted by the sniper shootings. Other Local Taxes at October 31, 2003 have increased approximately 3.1% over the same period in FY03 when adjusted to include the electric service utility tax payment that was received in November. Permits and Fees continue their increase over FY03. They are $122,400 (41.0%) higher than FY03 due to the increases in building and other inspection fees generated as a result of new construction and various expansions to existing companies mentioned in the prior monthly report. Revenue from Use of Money and Property has decreased 10.6% due to a reduction in revenue from the lease of the Commonwealth building. Operating and maintenance fees generated from the lease were less than those pre-billed, causing an adjustment in FY04. Grants-in-aid Commonwealth revenues declined by 2.3% in spite of an I 1.6% increase in social services funding resulting from a change in state reimbursement guidelines for ADFC foster care adoptions. The declines result in part from less state share of personal property tax revenues ($228,283), less jail block grant ($259,208) and less Sheriff's shared expense reimbursements ($63,752). Honorable Mayor and Members of Council December 1, 2003 Page 2 Charges for Services have increased by the aforementioned change in recording recovered costs as revenue in FY04. In addition, EMS fees for both current and delinquent collections have increased 40.2%. EMS revenues have increased in recent years in accordance with federally-permitted fees. Interfund Services revenues decreased 38.7% primarily due to timing differences in billings to the Airport for fire safety and the loss of revenue from Roanoke Valley Detention Center administrative fees. General Fund miscellaneous revenues remain higher due to the sale of surplus property and donations for parks and police. EXPENDITURES AND ENCUMBRANCES A couple of key changes continue to impact the obligations of the City in the 2003-2004 fiscal year as noted in previous reports. First, the City granted a pay raise to active employees effective July 1, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division has created an initiative to assure that contractual commitments such as rents are encumbered via purchase order for the annual amount. This has resulted in higher obligations in the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also, the changes to recording of recovered costs, discussed above, will result in affected departmental obligations being greater than the prior year since the recovered costs are no longer deducted from obligations. General fund expenditures and encumbrances have increased 12.4%. Adjusted for the change in recovered costs, this increase is 10.5%. Other variances in specific categories are discussed below. Public Safety expenditures grew due to increases in personal services in the labor-intensive Police and Fire departments. Health and Welfare expenditures increased as a result of a 15.2% increase in Social Services expenditures. This was mainly due to increases in ADC-foster care and special needs adoption. Parks, Recreation and Cultural expenditures increased $80,000 as a result of additional Department of Technology billings to the libraries. Community Development expenditures and obligations increased due to one-time expenditures in for the Mill Mountain Zoo water line improvements ($175,000) and for the marketing initiative ($153,000). The transfer to debt service decreased as a result of debt service savings from the Series 2003 refunding issue. Additionally, the payments required on the 2002 Series issues are lower in the current year than in FY03. The transfer to school capital projects fund resulted from an appropriation of fund balances relative to CMERP for a reserve for future school construction and renovation costs. There was no similar transfer in FY03. Nondepartmental expenditures and obligations increased due to a transfer of $2,845,800 to the Parking Fund to redeem the lease of the Century Station parking garage with the Housing Authority. I would be pleased to answer questions City Council may have regarding the monthly financial statements. Director of Finance JAH/MAL Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July I - Oct 31 July I - Oct 31 Percentage Revenue Estimate 2002-2003 2003-2004 of Change Estimates Received $ 25,384,922 $ 27,091,049 6.72 % $ 83,500,217 32.44% 10,861,148 10,578,926 -2.60 % 60,866,657 17.38% 298,644 421,043 40.98 % 907,302 46.41% 437,650 454,749 3.91% 1,296,130 35.09% 369,245 330,215 -10.57 % 1,093,091 3021% 10,545,403 10,302,409 -230 % 45,940,204 22.43% 0.00 % 34,300 0~00% 938,303 2,642,992 181 68 % 8,469,262 31.21% 37,017 111,985 202.52 % 420,474 26,63% 306~014 187~500 -38.73 % 2,529~153 7.41% $ 49~1781346 $ 52r120~868 5.98 % $ 206r056~790 25.42% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July t - Oct 31 July I - Oct 31 Percentage Expenditures 2002-2003 2003-2004 of Change General Government $ 3,755,428 3,891,882 Judicial Administration 2,057,429 2,023,366 Public Safety 15,287,431 18,947,489 Pubiic Works 9,792,708 10,255,196 Health and Welfare 7,717,714 9,811,506 Parks, Recreation and Cultural 1,699,021 2,029,647 Community Development 2,073,061 2,632,156 Transfer to Debt Service Fund 12,016,455 10,267,097 Transfer to School Fund 16,264,059 16,296,482 Transfer to School Capital Propjects Fund 1,025,630 Nondepartmental 3r606~573 6~287~954 Total $ 7412691879 83r4681405 Current Fiscal Year Percent of Unencumbered Revised Budget Balance Appropriations Obligated 3.63 % $ 7,980,300 $ 11,872,182 32.78% -1.66 % 4,546,242 23.94 % 31,094,597 472 % 14,857,106 27.13 % 18,759,894 19.46 % 3,453,564 26,97 % 3,485.309 -14.56 % 4,725.735 0.20 % 32,592,964 100.00 % 74.35 % 5,692~572 12,39 % $ 127~1881283 6,569,608 3080% 50,042,086 3786% 25,112,302 40.84% 28,571,400 3434% 5,483,211 37.02% 6,117,465 43.03% 14,992,832 68.48% 48,889,446 33.33% 1,025,630 100.00% 11,980,526 52.48% $ 210~656;688 39.62% CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE FOUR MONTHS ENDING OCTOBER 31, 2003 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues FY 2004 $ 1,548,888 1,035,638 229,512 7,281 6,825 79,143 7,978 199,500 324,705 3,439,470 FY 2003 1,368,837 936,468 187,474 6,292 11,402 73,592 1,498 129,326 416,325 3,131,214 Operating Expenses Personal Services Operating Expenses Purchased Water - Roanoke County Purchased Water - City of Salem Depreciation Total Operating Expenses Operating Revenue (Loss) 1,400,796 1,052,837 596,628 3,050,261 389,209 1,421,978 1,007,879 875,212 205,119 560,124 4,070,312 (939,098) Nonoperating Revenues (Expenses) Interest on Investments Rent Main Extension Agreements Miscellaneous Revenue Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Income (Loss) 20,771 55,230 104,490 20,19I (191,000) (376,278) (366,596) $ 22,613 39,166 37,500 15,670 (41,146) (319,317) (268,127) $ (t,207,225) CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE FOUR MONTHS ENDING OCTOBER 31, 2003 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues FY 2004 $ 2,019,176 433,330 89,319 381,473 61,109 167,339 48,988 3,200,734 FY 2003 1,738,943 229,947 55,355 145,673 44,195 109,784 68,223 2,392,120 Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Revenue (Loss) 788,539 1,606,055 613,580 3,008,174 192,560 701,864 1,366,076 631,971 2,699,911 (307,791) Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Loss 29,812 8,765 (190,000) (242,713/ (394,136) (20t,576) 54,936 321 14,203 (27,248) (247,963) (205,751) (513,542) CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE FOUR MONTHS ENDING OCTOBER 31, 2003 FY 2004 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other 104,235 5,850 2,500 (1,662) 4,155 1,663 (4,624) 55,627 (1,430) Total Operating Revenues 166,314 Operating Expenses Personal Services Operating Expenses Depreciation 591,327 393,979 175,876 Total Operating Expenses 1,161,182 (994,868) Operating Loss Nonoperafing Revenues Interest on Investments Transfer from Capital Projects Fund Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer to Debt Service Fund Transfer to Department of Technology Fund Miscellaneous 7,051 260,000 11,450 (43,784) 12,717 Total Nonoperating Revenues 247,434 Net Loss $ (747,434) Note: Reversal of year end accruals with little offsetting activity in the current year caused certain revenues to have negative balances at October 31 st. As events are closed from the Civic Center revolving account to the City, these revenue balances will become positive. 4 FY 2003 $ 45,686 22,012 33,359 4,020 19,217 445 50,853 122,860 (225) 298,227 532,939 642,473 171,685 1,347,097 (1,048,870) 12,748 200,000 (50,546) (47,754) (39) 114,409 $ (934,4611 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE FOUR MONTHS ENDING OCTOBER 31, 2003 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsbore Surface Lot Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund Transfer from Department of Technology Fund Interest and Fiscal Charges Miscellaneous Net Nonoperating Revenues (Expenses) Net Income FY 2004 $ 134,486 163,671 70,507 176,989 137,033 26,231 25,284 18,469 12,765 42,155 807,590 325,060 181,216 506,276 301,314 6,743 2,845,800 78,000 (132,252) 2,798,291 $ 3,099,605 FY 2003 $ 123,573 134,969 79,781 174,652 120,758 11,623 25,732 19,700 10,755 54 701,597 306,199 186,339 492,538 209,059 3,870 115,000 (195,937) 4,400 (72,667) $ 136,392 5 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED OCTOBER 31, 2003 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 2003. BALANCE AT BALANCE AT BALANCE AT FUND SEPT 30, 2003 RECEIPTS DISBURSEMENTS OCT 31,2003 OCT 3 I, 2002 GENERAL $2,085,230.16 $21,861,876.67 $22,689,232.53 $1,257,874.30 $2,309,258.47 WATER 3,205,009.36 732,787.20 216,170.41 3,721,626.15 5,467,114.14 WATER POLLUTION CONTROL 8,813,563.82 3,263,335.38 2,004,357.60 10,072,541.60 9,477,160.39 CIVIC FACILITIES 1,013,967.83 216,386.28 255,182.22 975,171.89 2,729,045.34 PARKING (2,585,655.99) 199,240.30 145,152.15 (2,531,567.84) 140,166.65 CAPITAL PROJECTS 51,147,932.09 1,653,317.89 1,382,230.22 51,419,019.76 60,448,745.32 MARKET BUILDING OPERATIONS 277,595.16 31,825.88 31,671.53 277,749.51 0.00 CONFERENCE CENTER 3,904,177.04 127,131.67 8,888.71 4~022~420.00 4,509,170.37 RKE VALLEY DETENTION COMM 0.00 0.00 0.00 0.00 2,606.00 DEBT SERVICE 9,663,639.38 4,791,105.64 2,218.80 14,452,526.22 14,345,545.01 DEPT OF TECHNOLOGY 3,794,835.23 256,927.45 323,198.80 3,728,563.88 5,571,016.42 FLEET MANAGEMENT 917,533.63 994,494.09 1,028,763.01 8831264.71 1,664,270.48 PAYROLL (11,722,124.33) 15,016,309.01 15,797,404.44 (12,503,219.76) (12,114,605.15) RISK MANAGEMENT 11,836,244.10 692,916.68 864,422.48 11,664,738.30 11,567,758.62 PENSION 933,782.85 1,563,361.07 1,496,840.53 1,000,303.39 909,998.37 SCHOOL FUND 12,872,974.02 6,164,500.58 6,203,400.90 12,834,073.70 12,967,497.07 SCHOOL CAPITAL PROJECTS 8,599,676.40 34,320.91 1,585,616.79 7,048,380.52 8,080,314.68 SCHOOL FOOD SERVICE 227,230.50 610,544.69 428,794.08 408,981.11 2,145.28 FDETC (18,894.11 ) 129,250.40 12,969.19 97,387.10 108,333.15 GRANT 928,715.29 1,776,842.70 753,548.87 1,9521009.12 731,418.06 TOTAL $105~,8_95 432.43 $60,~116,474.49 $55,2~30,063.26 $110781 843.66 $128,916 958.~66 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31,2003. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $7,601.90 489,798.15 8,763,381.50 23,413,469.76 10,440,929.26 10,000,000.00 21,024,375.00 36,642,288.09 $11_0 781,843._66~ DATE: NOVEMBER 18, 2003 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FOUR MONTHS ENDED OCTOBER 31, 2003 Additions: FY 2004 FY 2003 Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) $ 1,509,494 14,955,570 512,357 15,467,927 35,791 15,432,136 _$ 16,941,630 $ 1,205,831 (18,919,513) 477,232 (18,442,281) _. (13,144) (18,429,137) $ (17,223,306) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance October 31 $ 5,915,130 2,545 5,917,675 11,023,955 283,983,057 $295,007,012 $ 5,442,916 30,421 5,473,337 (22,696,643) _ 289,534,315 = $266,837,672 Note: Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end financial reporting purposes. 7 CITY OF ROANOKE PENSION PLAN BALANCE SHEET OCTOBER 31, 2003 Assets Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Gain (Loss) -Year to Date Total Fund Balance Total Liabilities and Fund Balance FY 2004 $ 971,035 295,518,125 1,431 6,150 $ 296,496,741 $ 1,488,532 1,197 1,489,729. 283,983,057 11,023,955 295,007,012 $ 296,496,741 FY 2003 $ 885,671 267,384,395 1,590 5,785 $ 268,277,441 $ 1,373,741 66,028 1,439,769 289,534,315 (22,696,643) 266,837,672 $ 268,277,441 MARY F. PARKER, CMC City Clcrk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: ¢lerk~ci.roanoke.va. us December 3, 2003 File #15-110-207 STEPHANIE M. MOON Dcputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Ms. Linda D. Frith 2125 Somerset Street, S. W. Roanoke, Virginia 24014 Dear Ms. Frith: I am enclosing copy of Resolution No. 36558-120103 appointing you as a Director of the Industrial Development Authority of the City of Roanoke, for a term ending October 20, 2007. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Industrial Development Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Ms. Linda D. Frith December 3, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Director of the Industrial Development Authority. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Dennis R. Cronk, Vice-Chair, Industrial Development Authority of the City of Roanoke, 3310 Kingsbury Circle, S. W., Roanoke, Virginia 24014 Stephanie M. Moon, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December, 2003, LINDA D. FRITH was appointed as a Director of the Industrial Development Authority, for a term ending October 20, 2007. Given under my hand and the Seal of the City of Roanoke this third day of December, 2003. City Clerk 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The lst day of December, 2003. No. 36558-120103. A RESOLUTION appointing a new Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. WHEREAS, the Council is advised that the term of office of Margaret R. Baker, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, expired on October 20, 2003; and WHEREAS, {}15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Linda D. Frith, is hereby appointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years commencing on October 21, 2003, and expiring on October 20, 2007, to fill a vacancy created by the expiration of the term of office of Margaret R. Baker on the Board occurring on October 20, 2003. ATTEST: City Clerk. MARY F, PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk December 3, 2003 File #34 The Honorable Evelyn W. Powers City Treasurer-Elect 329 Darwin Road, S. W. Roanoke, Virginia 24014 Dear Ms. Powers: I am enclosing copy of Resolution No. 36559-120103 appointing you as City Treasurer of the City of Roanoke, for a term commencing upon your qualification and expiring on December 31,2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 1, 2003. I am also enclosing copy of a Statement of Economic Interest which is required to be filed with the City Clerk prior to assuming the duties of your office on January 1,2004. Upon filing, the document becomes a matter of public record and will be kept on file in the City Clerk's Office for a period of five years. Your Oath of Office will be administered by the Honorable Clifford R. Weckstein, Judge, Twenty-third Judicial Circuit, on Monday, December 22, 2003, at 11:30 a.m., in Circuit Courtroom No. 4, 315 Church Avenue, S. W. Evelyn W. Powers December 3, 2003 Page 2 Congratulations on your appointment as City Treasurer! I look forward to working with you in your new position. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc; Mr. Bruce W. Haynes, Executive Secretary, Commonwealth of Virginia Compensation Board, P. O. Box 710, Richmond, Virginia 23218-0710 The Honorable David C. Anderson, City Treasurer Jesse A. Hall, Director of Finance Kenneth S. Cronin, Director of Human Resources IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA, The 1st day of December, 2003. No. 36559-120103. A RESOLUTION appointing Evelyn W. Powers as City Treasurer for a term commencing upon her qualification and expiring on December 31, 2005. WHEREAS, this Council has accepted the resignation of David C. Anderson, City Treasurer, effective December 31, 2003; WHEREAS, Mr. Anderson was elected for a term commencing January 1, 2002, and expiring December 31, 2005; and WHEREAS, this Council is desirous of appointing Evelyn W. Powers to fill the vacancy in the Office of City Treasurer created by the resignation of David C. Anderson, for a term commencing on Ms. Power's qualification and terminating December 31, 2005; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Evelyn W. Powers is hereby appointed as City Treasurer of the City of Roanoke for a term commencing upon her qualification and expiring December 31, 2005. 2. Pursuant to {359 of the City Charter, before entering upon the duties of City Treasurer, Evelyn W. Powers shall qualify for office by taking the oath prescribed by general law of the Commonwealth. 3. Pursuant to {337 of the City Charter, before entering upon her duties as Treasurer, Evelyn W. Powers shall properly make, execute and lodge with the City Clerk, a bond approved as to form and execution by the City Attorney, payable to the City of Roanoke and executed by Evelyn W. Powers and by the surety hereinafter approved, in the sum ors 1,000,000.00, conditioned upon the City Treasurer faithfully discharging her official duties in relation to the revenue of the City and such other official duties as may be imposed upon her by the City Charter and by ordinances of this Council. Council hereby approves the Fidelity and Deposit Company of Maryland, a corporate bonding company, authorized to transact business as a surety in the Commonwealth of Virginia, as the surety of the bond. ATTEST: City Clerk.