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HomeMy WebLinkAboutCouncil Actions 01-05-04 Harris 36586-010504 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 5, 2004 9:00 A.M. EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order--Roll Call. (Council Members Dowe and Wyatt arrived at 9:15 a.m.) A communication from Mayor Ralph K. Smith requesting that Council convene in a Closed. Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointedby Council; and to interview applicants for one vacancy on the Roanoke City School Board, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0) File #110-132 (To be held at 9:00 a.m, in the Council's Conference Room) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (5-0) File #2-132-166 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (5-0) File #2-132-166 At 9:15 a.m., Council convened in Closed Session in the Council's Conference Room. The Council meeting reconvened in the Council Chamber at 11:40 a.m. Certification of Closed Session (7-0) Alvin L. Nash was appointed as a Trustee of the Roanoke City School Board to fill the unexpired term of Melinda J. Payne, resigned, ending June 30, 2004. File #15-467 The Council reconvened in Closed Session in the Council's Conference Room. Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m docket. (No discussion.) Topics for discussion bythe Mayor and Members of Council. (No discussion.) · VML Legislative DayRegional Dinner 2 The Council meeting reconvened at 11:50 a.m., and the following persons were appointed/reappointed to boards and commissions: Peter W. Clapsaddle File #110-32 New Construction Code, for a term ending September 30, 2008. Sheri Bernath File #110-314 Blue Ridge Behavioral Health Care, Board of Directors, for a term ending December 31, 2006. Gwendolyn W. Mason File # 110-67 Parks and Recreation Advisory Board to fill the unexpired term of Anita L. Lee, ending March 31, 2004. Talfourd (Fourd) H. Kemper, Jr. File #110-379 Roanoke Valley Greenway Commission to fill the unexpired term of Brian M. Shepard, resigned, ending June 30, 2004. Walter T. Hinkley File gl 10-543 Towing Advisory Board for a term ending June 30, 2006. (Waived City residency requirement) Barbara A. Botkin File #110-249 Architectural Review Board to fill the unexpired term of Kyle G. Ray, resigned, ending October 1, 2006. Director of Human Services (Jane R. Conlin) File gl 10-72-305 Human Services Committee to fill the unexpired term of Vickie L. Price, resigned, ending June 30, 2004. Roanoke Interagency Council to fill the unexpired term of Vickie L. Price. (ex-officio member) 3 Advisory Board of Human Services (ex-officio member) Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of Vickie L. Price, resigned, ending June 30, 2006. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 12:00 NOON, ROOM 159, FOR A JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BOARD. JOINT MEETING OF CITY COUNCIL AND THE ROANOKE CITY SCHOOL BOARD JANUARY 5, 2004 12:00 NOON EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order and Roll Call by the Roanoke City School Board. Opening remarks. Mayor Smith/Chairman Manns. Discussion with regard to the following items: ao New City Stadium · Proposed artificial surface and rmintenance · Request from the City for $200,000.00 from the School Board · Lease arrangements · Usage fees b. Enhanced Council/School Board Relationships 5 4. Closing Remarks. AT 1:55 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 6 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 5, 2004 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--Roll Call. The Invocation was delivered by The Reverend Monsignor Thomas G. Miller, Pastor, St. Andrews Catholic Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, January 8, 2004, at 7:00 p.m, and Saturday, January 10, 2004, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing inpaired. 7 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTER/NET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION. 8 o PRESENTATIONS AND ACKNOWLEDGMENTS: A Resolution recognizing the service of the Honorable A. Victor Thomas, Member, Virginia House of Delegates. Adopted Resolution No. 36586-010504 (7-0) File #80 A Resolutionrecognizing the service of the Honorable Clifton A. Woodrum, III, Member, Virginia House of Delegates. Adopted Resolution No. 36587-010504 (7-0) File #80 A Resolution recognizing the accomplishments of the William Fleming High School Football Team. Adopted Resolution No. 36588-010504 (7-0) File #80-467 ® CONSENTAGENDA C-1 (Approved (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the meetings of the Greater Roanoke Transit Company Audit Committee and the Roanoke City Audit Committee held on Monday, December 15, 2003. RECOMMENDED ACTION: Receive and file. File #55-300 C-2 ** Qualification of the following persons: Evelyn W. Powers as Treasurer of the City of Roanoke, Virginia, for a term commencing January 1,2004, and ending December 31, 2005; and File #34 Brenda S. Hamilton as Clerk of the Circuit Court of the City of Roanoke, Virginia, for a term of eight years, commencing January 1, 2004. File #103-214 RECOMMENDED ACTION:Receive and file. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ao Request to address Council regarding the Roanoke City Public School System. Hallie A. Carr, Principal, William Fleming High School. (Sponsored by Vice-Mayor C. Nelson Harris and Council Member Alfred T. Dowe, Jr.) (No Action.) File #467 Request to report on the Roanoke Teen Pregnancy Prevention Project. Maureen Collins, Coordinator. (Sponsored by the City Manager.) (No Action.) File #370 10 0 REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: 1. Accomplishments of 2003. (30 minutes) Received and filed. File #80 ITEMS RECOMMENDED FOR ACTION: 2. Appropriation of funds from the sale of surplus property and insurance recoveries. Adopted Budget Ordinance No. 36589-010504. (%0) File #2-58-60 3. Amendments to the Five-Year Consolidated Plan for Fiscal Year 2003-04; and appropriation of funds. Adopted Budget Ordinance No. 36590-010504 and Resolution No. 36591-010504. (7-0) File #236-200-60-178 4. Amendment of the City Code to allow for discharge of a firearm for the purpose of culling the antlered deer population. Adopted Budget Ordinance No. 36592-010504. (7-0) File #212-24 11 b. DIRECTOR OF FINANCE: 1. Financial Report for the tmnth of November 2003. Received and filed. File//1-270 Appropriation and transfer of funds with regard to self-insured liabilities. Adopted Budget Ordinance No. 36593-010504. (7-0) File #60-58 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A Resolution expressing the desire of the City of Roanoke to host the Annual Meeting of the Virginia Municipal League in the ~ear 2009. Adopted Resolution No. 36594-010504. (7-0) File #17 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or corrments by the Mayor, Vice-Mayor and Members of City Council. Council Member Cutler congratulated the owners of Black Dog Salvage upon relocating to 902 13th Street, S. W., for the purpose of establishing Memorial Bridge Market Place which will transform a warehouse into an interior designer mall. File #80-207 12 Vice-Mayor Harris, Chair, Budget and Planning Committee, advised that the 10:30 a.m., meeting of the Committee will be deferred until Tuesday, January 20, 2004. File #110-60 Council Member Bestpitch acknowledged receipt of a communication from the Architectural Review Board in regard to the First Street Bridge replacement and potential uses for the historic bridge. He requested that the communication be referred to the City Manager for report to Council on various options for preserving and utilizing the bridge in the future. File #249-102 Council Member Wyatt referred to a request of Mr. And Mrs. Lee L. Altice, 2515 Daleton Boulevard, N. E., with regard to the installation of no parking signs on the street while new construction is in progress. She advised that the developer is willing to work with the City and others to address the concerns of residents and requested that the matter be referred to the City Manager for report to Council. File #20-66 Council Member Wyatt called attention to numerous older homes in the City of Roanoke that have been converted to apartments and suggested that the City, working in conjunction with the Roanoke Redevelopment and Housing Authority, identify available incentives to property owners who restore such dwellings to their original state. File #178 Council Member Wyatt suggested that the floor at the Roanoke Civic Center be painted. File #192 Council Member Wyatt advised that the Roanoke Express Hockey Team is currently ranked third place in the Southern Division. File #80-192 13 bo Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. 12. CITY MANAGER COMMENTS: None. CERTIFICATION OF CLOSED SESSION. 14 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011 - 1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 Janua~ 5,2004 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and to interview applicants for one vacancy on the Roanoke City School Board, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, RKS:snh Ralph K. Smith Mayor ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 S40 853-2333 fax:S40 853 1138 danuaw 5,2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Smith and Council Members: Subject: Request for closed meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711(A)(3), Code of Virginia (1950), as amended. DLB/f O: Sincerely, Darlene L. Burcham City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 2401~ 540-853-2333 fax: 540-853-1138 January 5, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711 (A)(3), Code of Virginia (1950), as amended. Sincerely, Darlene L. Burcham City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk SUPERINTENDENT OFC 540 85~ 2951 Roanoke City School Board PHONE. (840) 853,,'~381 fax DATA TRANSMITTAL COVEr SHEET P. 01/{~1 DATE: December 19, 2003 TO: FROM: SUBJECT: Mary Parker, City Clerk Fax: 853-1145 Cindy Lee ~ January 5, 2004, Joint Council/Board Meeting MESSAGE: Hi Mary, Thanks so much for your oversight of the upcoming joint Coundl/School Board meeting. I truly appreciate you. The following items are submitted from the School Board for the agenda: 1) New City Stadium- a. Proposed a~ficial surface and maintenance b. Request from City for $200,000 from School Board c. Lease arrangements d. Usage fees 2) Enhanced Council/Board Relationships (Gloria has indicated she will lead the discussion) I appreciate your offer to fax the Board members the "official" agenda since we are away until January 5. Their fax numbers are as follows: Mr. Lindsey 375-3810 Ms. Manna 510-4059 Ms. Payne 375-4109 (office) - Until 12/31/03 Mr. Sparrow 510-4276 Mrs. Stockburger 345-3136 Dr, Trinkle 981-7469 (office) Mrs. Willson 853-6386 Dr, Harris 853-2951 Please feel free to contact me at home anytime between 12/22 and 1/5, Total Number of Pages Transmitted (including cover sheel) I If you do not receive the number of pagea indicated, please notify us as soon as possible at 540-853- 2381. VISITS TO FACILITIES WITH ARTIFICIAL TURF PLAYING FIELDR (August 2003) City / School Team: Woody Deans, Athletic Director, Patrick Henry High School John Harris, Athletic Director, William Fleming High School George Miller, Assistant Principal, William Fleming High School Gary Hegner, Parks & Recreation Chip Snead, Assistant City Manager Charles Anderson, Division of Engineering (Some of) Facilities Visited: James Madison University, Harrisonburg, VA (AstroTurf) Ringgold High School, Monongahela, PA (FieldTurf) Jefferson & Washington College, Washington, PA (FieldTurf) Duquesne University, Pittsburgh, PA (AstroPlay and AstroTurf) Pine Richland High School, Gibsonia, PA (AstroPlay) Penn-Trafford High School, __, PA (FieldTurf) Norwin High School, North Huntington, PA (AstroPlay) West Virginia University, Morgantown., WV (AstroPlay) Z Z 0 0 0 0 Z 0 LU 0 j- O 0 Z _J Z 0 J 0 0 0 I-- Z n~ 0 SUMMARY OF ADVANTAGES ARTIFICIAL VS. NATURAL TURF PERFORMANCE OF ATHLETES ENHANCED PHYSICALINJURIES REDUCED USE & SCHEDULING AESTHETICS MAINTENANCE COSTS REDUCED VICTORY STADIUM/ROANOKE CITY SCHOOLS COST AND CHARGE ANALYSIS Games at Victory Stadium Date Total Charges PH Soccer 04/17/03 702.50 PH Soccer 04/22/03 522.50 PH Soccer 05/02/03 699.13 PH Soccer- Tournament 05/21/03 505.63 Fleming vs. Heritage - Scrimmage 08/15/03 Fleming vs. Magna Vista 08/29/03 PH vs. Jefferson Forest 08/30/03 PH vs. Amherst 09/05/03 Fleming vs. Pulaski 09/06/03 PH vs. Fleming 09/19/03 Fleming vs. Franklin Co. 10/03/03 Fleming vs. Northside 10/10/03 PH vs. GW 10/17/03 PH vs. Halifax 10/24/03 Fleming vs. A~leghany 10/31/03 Fleming - Regional Playoff 11/2~i/03 Fleming vs. Magna Vista 12/08/03 Total 2003 Charges for School Sporting Events (17 Dates) 392.25 986.25 991.75 988.38 979.50 1,105.13 .977.25 982.88 773.50 1,101.75 876.25 982.88 1,022.25 $ 14,589.78 Total Operating Costs of Victory Stadium FY 2002-2003 (3t Dates) Percentage of Operating Costs Applicable to School Events FY 2002-2003 Operating Costs Applicable to School Sporting Events Percentage of School Charges to Applicable Operating Costs $ 199,241.48 54.84% $ 109,261.46 13.35% IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The fifth day of January, 2004. No. 36586-010504. A RESOLUTION paying tribute to A. Victor Thomas, a member of the Virginia House of Delegates, and expressing to him the appreciation of this City and its people for his exemplary public service. WHEREAS, Mr. Thomas has represented the 17th District, which includes the counties of Botetourt and Roanoke, and the City of Roanoke, in the Virginia House of Delegates since his election in 1973, having been re-elected fifteen times; WHEREAS, Mr. Thomas will complete his present term in the House of Delegates effective January 13, 2004, and will retire as the senior Democrat in the House, and the third-most senior Delegate overall; WHEREAS, Mr. Thomas is a native of Roanoke and graduated from Jefferson High School; WHEREAS, during his service with the United States Army from 1947-1948, Mr. Thomas was assigned to the Panama Canal Zone; WHEREAS, Mr. Thomas was owner and operator with his wife and children of E.J. Thomas Market on Orange Avenue in Roanoke for 52 years, the Market having been founded by his father; WHEREAS, Mr. Thomas has been active in the Roanoke community through St. Andrews Catholic Church, the Roanoke Regional Chamber of Commerce, the Civitan Club, the American Legion, and Woodmen of the World; WHEREAS, Mr. Thomas has been a strong supporter of Roanoke area institutions, including the Roanoke Valley Graduate Center and the Roanoke Higher Education Center, Center in the Square and its museums, Virginia Transportation Museum, Mill Mountain Zoo, Roanoke Valley Greenway, Catawba Hospital and mental health programs, and TAP and related organizations, such as the Virginia Water Project and Project Discovery; WHEREAS, Mr. Thomas has been a strong supporter of the outdoors, of wildlife, of hunters and fishermen, and of the Department of Game and Inland Fisheries, and helped make Tinker Creek the first stocked urban trout stream in Virginia; and WHEREAS, as a Delegate, Mr. Thomas has served on the Conservation and Natural Resources Committee (chair 1980-2001), Militia and Police Committee, the Appropriations Committee, the Rules Committee, the Privileges and Elections Committee, and served as House Conferee the last two years; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this means of recognizing and commending the many years of exemplary service rendered to the City of Roanoke and its people by A. Victor Thomas. H:XMEASURES~r-thomasvicfarewell.doc Mr. Thomas. The City Clerk is directed to transmit an attested copy of this resolution to ATTEST: City Clerk. H:~vlEASURESk-thomasvicfarewell.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The f'ifth day of January, 2004. No. 36587-010504. A RESOLUTION paying tribute to Clifton A. "Chip" Woodmm, III, a member of the Virginia House of Delegates, and expressing to him the appreciation of this City and its people for his exemplary public service. WHEREAS, Mr. Woodrum has represented the 1 lth District, which includes parts of the County of Roanoke and parts of the City of Roanoke, in the Virginia House of Delegates since his election in 1980; WHEREAS, Mr. W0odrum will complete his present term as Delegate effective January 13, 2004; WHEREAS, Mr. Woodrum graduated from the University of North Carolina at Chapel Hill (A.B., 1961) and the University of Virginia (LLB, 1964); WHEREAS, Mr. Woodmm practiced law at Dodson, Pence and Coulter in Roanoke from 1964-1998; WHEREAS, Mr. Woodrum established his own firm, Clifton A. Woodrum Attorney at Law, in 1998; WHEREAS, Mr. Woodrum has been active in the Roanoke community through St. John's Episcopal Church, Roanoke College Community Advisory Committee, Roanoke City Young Democratic Club, Roanoke Chamber of Commerce, and United Way; WHEREAS, Mr. Woodmm has been active in professional organizations including the Roanoke Bar Association, the Legal Aid Society of the Roanoke Valley, the Virginia Bar Association, and the Virginia Democratic Committee; WHEREAS, as a Delegate, Mr. Woodrum has served on the Virginia State Crime Commission (1982-2000, chair from 1995-1998); the Virginia Water Commission (1981- 2000); the Committee on District Courts (1991-1996); the Commission on Educational Infrastructure (1997-2000); the Commission on Freedom of Information (1998-2000, chair 1998); the Electric Utility Deregulation Study Committee (1996-1999, vice chair 1996-1999, chair 1999); the Legislative Transition Taskforce (Electric Utility Deregulation) (1999-2003, vice chair); the Freedom of Information Advisory Council (2000-2002, chair 2000); and on the General Laws, Commerce and Labor, and Privileges and Elections House Committees; WHEREAS, among the recognition he has received for outstanding service, Mr. Woodmm was selected for the 1982 Distinguished Service Award by the Virginia Association of Community Action Agencies; as 1985 Legislator of the Year by the Association of Retarded Citizens and by the Virginia Young Democrats; for the 1987 Award for Service to Education by the Virginia School Boards Association; as the 1992 Outstanding Legislator by the Virginia Sheriff's Association; for the 1994 Award for Contribution to Law Enforcement by the Virginia Chiefs of Police; for the 1996 Head Start Parents Award; for the 1997 Child Advocates Award by the Virginia Chapter of the American Academy of Pediatrics; for the 1999 and 2003 Freedom of Information Awards by the Virginia Coalition for Open Government; for the 1999 Outstanding Legislator Award by the Virginia Association of Chiefs of Police; for the 2000 Sunshine Award by H:WiEASURES~r-woodrumfarewellc.doc the Society of Professional Journalists; and for the 2000 Service to the Commonwealth Award by the Common Cause of Virginia; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this means of recognizing and commending the many years of service rendered to the City of Roanoke and its people by Clifton A. "Chip" Woodrum, III. 2. The City Clerk is directed to transmit an attested copy of this resolution to Mr. Woodrum. ATTEST: City Clerk. H:~VlEASURES~r-woodmmfarewellc.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The fifth day of January, 2004. No. 36588-010504. A RESOLUTION paying tribute to the William Fleming High School Football Team for its participation in the 2003 VHSL Group AA Division 4 Football Championship. WHEREAS, William Fleming High School Colonels had a record of 11-3 in their 2003 football season; WHEREAS, after winning the Blue Ridge District Championship, the Virginia High School League Region 3 Semi-Finals by defeating Blacksburg High School of Blacksburg, Virginia 6-0, the Region 3 Championship by defeating Liberty High School of Bedford, Virginia 13-0, and the State Semi-Finals Championship by defeating Magna Vista High School of Heury County, Virginia 13-8, the Colonels won the privilege of competing in the 2003 VHSL Group AA Division 4 Championship game; WHEREAS, under the leadership of Coach Keith Smith, the Colonels played against the undefeated Powhatan Indians for the VHSL Group AA Division 4 Title at Liberty University on Saturday, December 13, 2003; WHEREAS, the team members represented Roanoke with the highest level of performance, sportsmanship, and pride in adverse weather conditions against a worthy opponent and played to the best of their abilities in being defeated 6-0. THEREFORE, BE IT RESOLVED by Council of the City of Roanoke that: 1. Council adopts this resolution as a means of recognizing and commending the William Fleming High School Colonels for their outstanding efforts in the 2003 VHSL Group AA Division 4 Football Championship. 2. The City Clerk is directed to forward an attested copy of this resolution to the Colonels' coach, Keith Smith. ATTEST: City Clerk. H:hMEASURESkr-williamflemingcommendation.doc MINUTES OF GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE December 15, 2003 1. CALL TO ORDER: The meeting of the Greater Roanoke Transit Company Audit Committee was called to order at 4:00 p.m. on Monday, December 15, 2003, with Chair, Linda F. Wyatt, presiding. · The roll was called by Mrs. Powers Audit Committee Members Present: Linda F. Wyatt, Chair Mayor Ralph K. Smith William D. Bestpitch Dr. M. Rubert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Beverly T. Fitzpatrick, Jr. Others Present: Drew Harmon, Municipal Auditor Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mike Tuck, Assistant Municipal Auditor Pamela Mosdell, Information Systems Auditor Brian Garber, Senior Auditor Evelyn Powers, Administrative Assistant R. Timothy Conner, Partner, KPMG LLP R. James Barker, Manager, KPMG LLP 2. FINANCIAL AUDITS - KPMG REPORTS: GRTC - Transit Operations Financial Statements - 6/30/03 and 2002 GRTC - Report to Board of Directors - 6/30/03 Mrs. Wyatt ordered that the KPMG audit reports be received and filed. There was no objection to the order. Mrs. Wyatt recognized Mr. Harmon for comments. Mr. Harmon introduced Mr. Conner and Mr. Barker from KPMG for comments. Mr. Conner briefed the Committee and stated that the reports were unqualified opinions. There were no material concerns. There were no questions or comments from the Committee. 3. UNFINISHED BUSINESS: There was no unfinished business to come before the Committee. Audit Committee Minutes Page 2 4. NEW BUSINESS: There was no new business to come before the Committee. 5. ADJOURNMENT: There being no further business, the meeting was adjourned at 4:04 p.m. Linda F. Wyatt, Chair MINUTES OF ROANOKE CITY AUDIT COMMITTEE December 15, 2003 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 4:05 p.m. on Monday, December 15, 2003, with Chair, Linda F. Wyatt, presiding. · The roll was called by Mrs. Powers Audit Committee Members Present: Linda F. Wyatt, Chair Mayor Ralph K. Smith William D. Bestpitch Dr. M. Rubert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Beverly T. Fitzpatrick, Jr, Others Present: Drew Harmon, Municipal Auditor Dadene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mike Tuck, Assistant Municipal Auditor Pamela Mosdell, Information Systems Auditor Brian Garber, Senior Auditor Evelyn Powers, Administrative Assistant R. Timothy Conner, Partner, KPMG LLP R. James Barker, Manager, KPMG LLP 2. FINANCIAL KPMG AUDIT REPORTS - JUNE 30, 2003: A. City of Roanoke Letter of Recommendations on Procedures and Controls B. City of Roanoke Report to the Audit Committee C. City of Roanoke Pension Plan Report to the Board of Trustees D. City of Roanoke Report of Agreed-Upon Procedures for Enhanced E-911 Service Taxes Mrs. Wyatt ordered that the KPMG audit reports be received and filed. There were no objections from the Committee. Mrs. Wyatt recognized Mr. Harmon for comments. Mr. Harmon introduced Mr. Conner from KPMG for comments. Mr. Conner briefed the Committee on the audit reports issued and stated that the reports were clean unqualified opinions. There were no material weaknesses with internal controls. Mr. Hall stated that he appreciated KPMG for their work. There were no questions or comments from the Committee. Audit Committee Minutes Page 2 3. INTERNAL AUDIT REPORTS: A. Police Cash Funds A. Accela B. Civic Center- Housekeeping C. Audit Findings Follow-Up Mrs. Wyatt recognized Mr. Harmon for comments. Mr. Harmon briefed the Committee on the Police Cash Funds audit and stated that the audit was an unqualified opinion on cash funds, and there were no material misstatements. Mr. Harmon stated that there was only one finding with one of the fees. Mr. Fitzpatrick asked if the problem with precious metals applications dealt with pawn shops. Mr. Harmon stated that is correct. The report was received and filed. Mr. Harmon briefed the Committee on the Accela audit report. Mr. Harmon stated that the Accela system was fully implemented in July 2001. Mr. Harmon stated that controls over data entry and security access were evaluated to be satisfactory. Basic and comprehensive development plans were reviewed and approved in compliance with City Code. Fees assessed in the system were consistent with approved fees in the City's Fee Compendium, and collections by the Treasurer were accurately posted into the Accela system. Mr. Harmon stated that the system was well controlled. There was one finding with credit card numbers that were accessible to certain City employees. There were no questions or comments from the Committee. The report was received and filed. Mr. Harmon briefed the Committee on the Civic Center - Housekeeping audit report. Mr. Harmon stated that the Civic Center Housekeeping audit was not a scheduled audit; it was one that we undertook based on allegations that there were some problems with contract labor. Mr. Harmon stated that we did confirm the allegations and we provided the information to the administration. Mr. Harmon stated that audit and the administration acted very quickly to take care of this situation and that charges had been filed. The trial has not been held to date. Mr. Bestpitch asked if there was a sense of time as to how long this problem had been going on. Mr. Harmon stated that in this case we do know the time frame based on when the changes to the systems took place. The City went from a contracted service through EPI to hiring people internally part-time in September. Ms. Burcham stated that a year ago, we had some very specific problems that were identified where we did not have a proper contract in place. She stated that we worked very quickly to correct the problem and bring the activity in house. In the process of this investigation, we have determined some places where we should have tightened-up procedures a bit more. Ms. Burcham stated that very clearly we can tell exactly when this particular problem had its genesis and how to address it. Ms. Burcham stated that we did go through the proper contractual procedures with Labor Ready, but we did have some problems with internal staff that contributed to the particular issue. Mr. Bestpitch stated that from his understanding, the problem was identified pretty quickly. Ms. Burcham stated that she thinks the staff knows that management is serious about dealing with these kinds of problems and came forward Audit Committee Minutes Page 3 and gave us some facts. Mr. Harris asked about the part-time employees who were involved. Ms. Burcham stated that the employees were Labor Ready and they were no longer employed at the City. Mr. Harris stated that he sees internal audit as a good thing because of the good that comes from the work performed. There were no further questions or comments. The report was received and filed. Mr. Harmon briefed the Committee on the Audit Findings Follow-Up audit report. Mr. Harmon stated that this report was very positive for the City. In years prior to Ms. Burcham's appointment, we often had more outstanding findings carried over than cleared. Mr. Fitzpatrick stated that he wanted to thank Mr. Harmon, his staff and KPMG for making sure that the public's money is being adequately taken care of. Mr. Bestpitch asked if the problem with Fire/EMS inspections is that the inspections are not being done as they should be, or are they just not getting recorded. Mr. Harmon stated the inspections are not being performed. Mr. Harmon stated that we are not organized in such a way to ensure that we get to all locations on as frequent a basis as we would like. Mr. Bestpitch asked if the remedy was a better system to track when the inspections should be done. Mr. Harmon stated that a computer system that can prompt proper scheduling should correct the problem. Ms. Burcham stated that the Fire/EMS inspections have actually increased, but the question is whether or not they are inspecting the right things at the right time. The volumes are up so we really do need a computerized system to help ensure inspections are performed at the proper intervals. Mr. Bestpitch asked when we expect the process of implementing the new system will be completed. Mr. Garber stated that they have the software and that they are working on implementing the new system. Mr. Bestpitch stated that this is a serious issue and that he is concerned because it can be life threatening if fire inspections are not getting done. Mr. Bestpitch stated that the best system in the wodd is not going to go out and do the inspections. Mr. Bestpitch stated that if we needed more resources to go out and do the inspections, then we need to hire staff to get the inspections done. Ms. Burcham stated that the issue is not that inspections are not getting done because inspections are up. Ms. Burcham stated that she will get an implementation date and report back to the Committee. Mr. Bestpitch asked how the problem was going to be addressed at Parks and Recreation regarding part-time payroll. Mr. Garber stated that policies and procedures were in place. The problem was with one Supervisor not following policy. Mr. Garber stated that the problem has been corrected and that next year this issue should not appear in the report. Ms. Burcham stated that she and her administration take the audit function very serious and in fact have asked the audit department for assistance when additional resources have been needed to look at problems. Ms. Burcham stated that she believes that her staff understands the position she takes regarding audit recommendations. Four years ago when she became City Manager, there was a long list of audit findings that had not been addressed. Ms. Burcham stated that she made the explicit decision to try to address the entire list in one year and that significant progress has been made. Ms. Burcham stated that she wanted to personally thank Drew and his staff for the cooperation that she has experienced. She stated that she feels audit has a much better connotation in our organization because audit is seen as helpful and not hurtful. Audit Committee Minutes Page 4 4. NEW BUSINESS: There was no new business. 5. OTHER BUSINESS: Mr. Harmon stated that this was Evelyn's last Audit Committee meeting and that he and the audit staff would like to thank her for 22 years of dedicated service to the Audit department. The staff wishes her well in her new position as City Treasurer and looks forward to working with her in her new position. 6. ADJOURNMENT: There being no further business, the meeting was adjourned at 4:40 p.m. Linda F. Wyatt, Chair VIRGINIA: IN TIlE CIRCUIT COURT OF THE CITY OF ROANOKE IN RE: QUALIFICATION OF EVELYN W. POWERS AS TREASURER OF THE CITY OF ROANOKE On the 22nd day of December, 2003, Evelyn W. Barger Powers, who has pursuant to the Charter of the City of Roanoke been duly selected by the Council of the City of Roanoke to serve as Treasurer of the City of Roanoke for a term commencing on January 1, 2004, and ending on December 31, 2005, qualified as such by taking and subscribing the oath prescribed by law. A copy of this Order, and of the oath, shall be spread upon the common law order book of this Court, and duly attested copies shall be transmitted to the Secretary of the Commonwealth, the State Compensation Board, the Clerk of the City of Roanoke, and Evelyn W. Powers. ENTER: This 2j2nd day of De~eember, 2003 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Evelyn W. Powers, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the City of Roanoke, Virginia, for a term commencing January 1,2004, and ending December 31,2005, according to the best of my abbL~,.'~="' 'e~ help me God). Subscribed and sworn to before me this 22nd day of December, 2003. Ju?fge,~Circuit Court for th~ Cit~; o~ Roanoke VIRGINIA: IN TI-1E CIRCUIT COURT OF TIlE CITY OF ROANOKE IN RE: QUALIFICATION OF BRENDA S. HAMILTON AS CLERK OF THE CIRCUIT COURT OF THE CITY OF ROANOKE On the 22nd day of December, 2003, Brenda S. Hamilton, who has been duly elected as Clerk of the Circuit Court of the City of Roanoke, Virginia for a term of eight years, commencing on January 1, 2004, qualified as such by taking and subscribing the oath prescribed by law. A copy of this Order, and of the oath, shall be spread upon the common law order book of this Court, and duly attested copies shall be transmitted to the Executive Secretary of the Supreme Court of Virginia, the Secretary of the Commonwealth, the State Compensation Board, the Clerk of the City of Roanoke, and Brenda S. Hamilton. ENTER: This 22nd day of~/~mber, 2003 ~Clifford/R. W~kst~Lq By~ Deput7 Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, ~re~a ~. ~]~amilfmlt, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Clerk of the Circuit Court of the City of Roanoke for a term of eight (8) years, commencing January 1, 2004, according to the best of my ability. So heip me God. Brenda S. Hamilton Subscribed and sworn before me this 22nd day of December, 2003. ~ffo~d~. We(d~, ~rcu~t Judge RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Januaw 5,2004 Council Members: William D. Bcstpitch M. Rupert Cutler Alfred T Dowe, Jr. Beverly T Fitzpatrick, Jr. C. Nelson Hams Linda E Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: We jointly sponsor a request of Hallie A. Carr, Principal, William Fleming High School, to address Council regarding the Roanoke City Public School System at the regular meeting of City Council on Monday, January 5, 2003, at 2:00 p.m. Sincerely, C. N el,,~'t~-Ia Eis CNH:ATDjr:sm pc: Darlene L. Burcham, City Manager N/CKSMI~AGENDA 031COUNCIL FORM LETTER FOR AGENDA ITEMS DOC Dec,18. 2003 9:46AM William Flemin~ Hish School William Fleming High School 3649 Femcllff Avenue, NW Roanoke, VA 24017 (640) e53-2?el No.4924 P, 2 Hallla A. Cart, Principal MEMO TO: FROM: DATE: RE: City Clerk ~.~ Hallie A. Cart Roanoke City Public Schools December 18, 2003 Please accept our request to speak to City Council on Monday, January 5, 2004, to solicit support for our school system. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staff performance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of "identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (School Name). Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Cotmcil, As school level adm/nistrators, we, along with teachers and students, have directly felt the impact of'the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused taachers and admil~istrators to question their ability to make a difference, and students to quest/on their potential. We know that i£the current tenor continues, we w/Il neither attract Nor retaJ~ quality applicants for tcach/ng positions, local businesses will no longer attraot quakified employes, and eventuaily our tax base will. not be able to support schools. We, along with you, want tn avoid this destructive urban trend. Recently, one o£our administrators went to a conference in another part of th= state and was offered sympathy because ofwhare she worked. Students have asked many of us if they go to bad scbool.s. Our children should be proud of'where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we ne, ed you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our chile[ten to believe in the/r potential and we want to continue to develop top students in our division. We are here today to solicit your suppo~ and share our ideas for reversing the direction of.this senti~ment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes real.ity. It is time to promote the marvelous achievement of our kids and the progress our schools are making m educating ali children, regardless of thc/r background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, an.d celebrating with us the accomplishments of our students. You can visit classrootns, attend athletic events, participate m administrative or faculty meetings, and join the PTA. We ask you to make Jt your mission to visit a~J. of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be produc~ve citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing thc money you appropriate for our schools. You can help us by selec6ng a school board member who can build bridges, repair relationships, and build consensus. We ne~d a person who is respectful ofdlversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and admirfistrative team. We must have a team that works together to help om- children overcome the ch~llengcs they face. As commtmity leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for ~rmatJon an.d we look to you for leaderslxip. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evj.deneed by the advances in technology, progress toward full accreditation, and student achievement The superinteudent has set high standards for studet~ achievement and staffpcrformance. Wc need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is al.so yOur success. Public schools open the world of possibility for many children. We cauaot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a sp~t of cooperation and nurtm'e growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (SchoolName) J4,'~h, lc~a Pock Leo, rnin..,q Ce,-,-/-(,-, /1,'1c~_~¢J- School 01/05/2004 11:52 15408531106 PAGE 01 Roanoke C~ Council Roanoke, Virl~nia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with ~eachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The bzrrage of negativity has caused teachers and administrators to question ~heir ability to make a diff~rance, and smdmts to quc~ion their potential. We know that if the current tenor continue~, we will neither ~trn~-t nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and evemually our tax base will not be able to support schools. We, along with you, want to avoid Offs demuetive urbnn trend. Recently, one of our administrators went to a conference in another part oftbe state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff'should boast about wkere they work. It is time to say "enough". We arc proud of our association with Roanoke City Schools and we need you, as lenders in our community, to help us restore that sense of prlde for our parents, staff, and students. We want our children to believe in ',heir potential and we want to continue io develop top students in our division. We are here today to solicit your suppo~ end share our ideas for reversing the direction of Offs sentiment It is never productive to play "gotcha!" By expeeUng and exPloiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your cclebratio~ of their achieveraem. You can do that by attending our school functions, and celebrating with us the accomplishments of our smdants. You can visit classrooms, attend atldetic events, pamcXPate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our sehools and talk to students. With ~st hand experience, you can help us get out the message thai we have dedicated employees, exceptional students, and diverse schools that prepare studenis to be produclive citizens of the valley. Empower the school board with your support. Entrust thc school board you appoint to do its job in overseeing the money you app.roPnare for our schools. You can help us by selecting a school board member who c~n build badges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We meed a person who will promote our schools, help us work toward solutions to issues 01/05/2004 11:52 154085@110G P~GE 02 and offer positive direction for our euperimendent and adminis~ative team. We must have a'~eam that works together to help our ~.hildren overcome the challenges they face. As community leaders, you can help us by stepping to thc forefront to sell the positive about our schools. Encourage business end the media to follow your lead. Our children look to you for afftrmntion and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and thc suPC~ntendent have fashioned exceptional programs as evidenced by thc advances tn technology, progress toward full accreditation~ and student achievement. The superintenden~ has set high standards for student achievement and staff performance. We need your continued support es wc work towm'ds tbosc standards. Our teachers work hard ~o build prepared and productive next- generation citizens. Our success with thc children is al~o your success. Public schools open the world of possibility for many children. Wc cannot allow that to be taken from our children under the guise of"identifying problems". We have identified ndstakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Ronnoke City Schools, we believe in thc value of public education, we believe in our ~ system and in the potential of our children. 12/19/2883 16:48 540-853-2094 FALLON PARK ELEM SCH PAGE 02 Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and adminislrators to question their ability to make a difference, and students to question their potential. We know that if the curr~nt tenor continues, we will noither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to suppo~ schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our admin/strators went to a conference in another pm of the state and was offered sympathy because of where she worked. Students have asked many of ua if they go to bad schools. Our children should be proud of where they go to school and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as lead~rs in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing thc direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their backga'ound, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with ua the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selectirtg a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a teem player. We need a person who will promote our schools, help us work toward solutions to issues i2/19/2803 16:48 540-053-2094 F~LLON PARK ELEM SCH P~6E 09 and offer positive direction for our superintendent and adminis~ative team, We must have a team thai works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our ehildtn~ look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staff performance We need your continued support as we work towards those standards. Our teachers work haxd to build prepared and productive next- generation citizens. Our success with the children is also your success, Public schools open the world of possibility for many childr~. We cannot allow that to be taken from our children under the guise of "identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school syatem and in the potential of our children. FROM : Preston Park Primarg PAX NO. : 855-1168 D~c. 18 2005 04:06PM PI Roanoke City Council Roanoke, Virginia ~anuary 5, 2004 Members of Roanoke City Cotmcil, As school level administrators, we, along with tea¢liers a~d students, have directly i~elt the impact of the negative press and the continued rehashing of concerns withhi our school system. The barrage of negativity has caused tethers and axlministrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses witl no longer am'act qualitied employeeS, and eventually our tax base will not be able to support scliools. We, along with you, want to avoid this destructive nrban wend. Recently, one of our administrators went to a conference in another pan of the state anti was offered sympathy becattse of where she woflced. Students have askecl many of us if they go to bad schools. Our children should he proud of where they go to achool a~d our staffshould boast about where they work. It is time to say "enough". We are proud ol' our association with Roanoke City Schools and we need yon, as leaders in our eommu:tity, to help us restore thai sense o£pdde fi~r our parents, stat'/; a~ci students. We want our cliildrei~ to believe in their potenlial and we want to continue to develop top students in our division. We are here today'to solicit your support mid share our ideas for reversing the dii'ection of this sentiment. It is never productive to play "goteha!" By expecting and exploiling negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless ol' their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by att=lding our school functions, and eelebntti.ng with us the accomplishments of our students. You can visit classrooms, at~end athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our achools and talk to students. With first hand experience, you can he.lp us get out the message that we have dedicated employees, ex¢cptioi~al students, and diverse schools that prepare students to be productive citizens o~the valley. Empower the school board with your support. Enlzust the school boa~:d you appoint to c~o its job in overseeing the money you appropriate fi~r our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and. build consensus. We need a pea'son who is respeet£ul of diversity, mid who is a team playei'. We need a person who will promole our schools, he[p us work toward solutions to issues FROM : Preston Park Primary FAX NO. : 853-1168 Dec. 18 200B 04:06PM P2 and oft~r positive direct, ion Ibr our superintendent and administrative team. We m_~us_t. have a team that works together to help our children overcome thc challenges they face. As conmmnity leaders, you can help us by stepping to the forefi~ont to sell the positive about our schools. Encourage business and the media to follow your leM. Our children look to you for fffirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city exlucators with your encouragement. The school board and the superintendent have £ashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staffperformance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared trod productive next- generation citizens. Our success with the children is also your success. Public schools open the world &possibility for many children. We cannot allow tl~at to be taken from our children under the guise of"identi tying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurO.~re growth. Empower the citizens &our commtmity to move fro-ward with your public expression of confidence m our schools. W~ are proud to work m Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (School ame>_ FROM :RHMS FAX NO. ;8531118 Dec. 19 2003 05:00PM Pi Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of thc negative press and thc continued rehashing ofconeerns within our school system. The harragc of negativity has caused teachers and administrators to question their ab/lity to make a difference, and students to question ~heir potential. We know that iflhe current tenor continues, we va'i~ noither attract nor te~ain qual/ty applicants for teaching positions, local businesscs will no Iongcr attract qualified employees, and eventually our tax base will not be able to supporl schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the stntc and was offrtcd sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to ~hool and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our co,ummity, to help us restor~ that sense ofpr/d~ for our parems, staff, and students. We warn our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is ncwr productive to play "gotcha!" By expecting and exploiting negativity, it bccomes realityi It is time to promote the marvelous achievement of our kids and the progress our .schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty na:etings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With ~ hand experience, you can l~elp us get out thc message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizem of the valley. Empower the .school hoard with your support. Entrust the school board you appoint to do Rs job in overseeing thc money you appropriate for our schools. You can help us by selecting a school board rn~nher who can build bridges, repair relationships, and build consensus. We need a person who is respoctfal of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues FROM :RHMS FAX NO. :85~1118 Dec. 19 2005 05:00PM P2 and offer positive dircction for our supcrlntendem and administrative team. We mu~t have a team that works together to help our children overcome thc challenges thc¥ fa. cc. As co,,,munity Waders, you can help us by stepping to thc forefront to ~cll the positive about our schools. Encouregc busine~ and thc media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to bc thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and thc superintendent have fashionnd cxcelptional programs a.s evidenced by thc advenccs in technology, progress toward full accreditation, and student achievement. The suix-rintendent has set high standards for .student achievement and staffperformance. We need your continued support as we work towards those standards. Our teachers work hard to build pr~ and productive ne~- generation citizcns. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to hc taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to thc future, build a spiri~ of cool. ration and nurture growth. Empower thc citizens of our community to move l~rward with your public expression ofcontidence in our schools. Wc are proud to work in Roanoke City Schools, we believe in thc value of public nducation, we believe in our school .system and in the potential of our children. Jan 05 04 07:58a Rnnette Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachem and students, have directly fclt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of'negativity has caused teacbers and administrators to question their ability to make a diffcreecc, and students to question their potential. We know that if the current tenor continues, wc will neither attract nor retain quality applicants for teaching positions, local businesses will no longer at~ract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because ofwbere she worked. Students have asked many of us if they 8o to bad schools. Our ~;hiidren should be proud of where they go to school and our sta~should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you. as leaders in our COmmunity, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction oX'this sentiment. It is never productive to play "gotcha!' By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our school~ are making in educatin8 all children, regardless o1' their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, att~d athletic event~, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get om the message that we hev~ d~lic~ted employees, exceptional students, and diverse schools Outt prepare s~udents to be productive citizcns of thc valley. Empower the school board with your support. Enuust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You ¢~ help us by selecting a school board member who can build bridges, repair relationships, and build COnsensus. We need a person who is respcctful of diversity, and who is atcam player. We need a po'son who will p*'osm~c our schools, help us work toward solutions to issues Jan 05 04 07:58a Rnnette and offcr positivc dir~tion tbr our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you e, an hglp us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before isSmng public t~iticism of our schools. Empower dry educators with your encouragement. The school board and the superintendent have fashioned exce~ional programs as evidenced by the advances in technology, progress toward full accreditation~ and student achievement. The superintendent has set high standards for student achievement and staffperformargc. We need your continued support as we work towards thor st~nda~'ds. Our reachers work hard to build prepared and productive next- generation citizens. Our succes~ wilh the children is also your success. Public schools open the world of possibility for many children, We cannot allow that to he taken from our children undcr the 8uisc of"idcul, ifying problems'. We have identified mistakes. Now it is time to look to the future, build a spirit of coopera~iou and nurmure growth. Empower the citizens of our commmlity to move forward with your public gxpression of corlfldence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential ot'our children. (schoolName) Hornl'nd, l'dc ./cmcn fo ru _. 12/19/2003 14:41 FAX 540 853 2397 HURT PARK ELEM ~002 City Me~be~s of Roanoke City Coundl, ~ ~pa~ of ~c n~ press ~d ~c ~fi~ r~ ~ ~s ~ o~ ~h~l syst~. ~ b~ ~W ~ ~ ~ ~d ~i~ to que~ ~ ~ to ~e a aiff~mc~ ~d smd~ to ~on ~ p~i~. We ~ow ~ if ~e ~t tcn~ c~, we ~ ~ ~ ~r ~ qu~ ~, ~d ~m~ ~ ~ w~t to avoid ~s ~tly, one ofo~ ~ini~to~ ~ o~ ~ b~se ofw~ she ~k~. ~ ~o m ~ ~h~. ~ c~ a~ ~d ~ ~t ~e ~ ~rk. It is ~e m ~y "m~". We ~e pm~ of ~r ~so~on ~th Ro~o~ ~u~,,,~6~, to h~ us ~ ~at ~ of pride for our ~ ~ ~d ~- We ~ our ~ to ~e ~ ~ ~ ~ ~ ~ m ~nfi~e to ~op t~ ~d~ts ~ ~ d~si~. We ~ h~ io~ to ~li~t yo~ ~oa ~d s~ ~ i~ ~ ~ &e dir~on ~t~ ~t_ It is n~ prod~ve m play "~tc~l' By ~g ~ ~lo~g n~, it b~m~ r~W. It is ~c to ~c~d, ~, or ~o~c ~s. F.~o~ our ~ ~ ~o~ ~l~afion of ~r ~t. Y~ ~ do ~a by a~ o~ ~1 ~o~, ~d a~m~li~s of ~ ~d~. You ~n ~t cl~ ~d ~c ~, p~ci~te ~ a~e or i~ yo~ ~sion to ~ ~ of you ~ hgp ~ ~t ~ ~d~t~ ~ d~ ~h~ Empower the school board with your suppoa. ]Sritrust thc school board you appoint to do its lob in ~wersecing ihe money you appropriate for our schools. You can help us by sele~i~,~ a school board member who can b~Ud bridges, repair relationships, and bqild consensus. We m~t a person who is respectful of dive~ity, and who is & te~ra player_ We need a person who will promote our schools, help us work toward solmions to issues 14:41 FAX 540 853 2397 IRIRT PARE ELEg ~00! and offer positive direction for our supefintendu~t and administrative team. We mu~ have a team that worlo together to help our children overcome the challenge~ they face. As eomrmmity leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuinif publl~ criticism of our schools. Empower city educators with your encouragement. Tlm school board and the superintendent have ffazhioned exceptional pro,rams as evidenced by the advances in technology, progr~ toward full accreditation, and student achi~-ment. The superintendent has s~t high s~*-derds fo~ student achiev~nent and staffperforman~. We need your continued support as we work towards those standards, Our teac. hers work hard to build prepal~d and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many childre~ We cannot allow that to be taken from our children under the guise of"idenfifying problems'. We have identified mistakes. Now it is time ~o look to the future, build a spirit of cooperation and anrtgtre growth. Empower the citizens of our community to move forward ~ your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the vnb,..e o£publlc education, we believe in our school system nnd in the potential of our children. arid offer positive direction tbr our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As coram unity leaders, you can help tm by stepping to thc forefront to sell the positive about our schools. Encoun~g¢ business and the media to follow your lead. Our childran look to you for affirmation and wc look to you for leadership. We ask you to be thoughtful before issuing public criticism o£ora' schools. Empower city educatol~ with your encouragement. The school board and thc superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress towm'd full accreditation, and student achiew.~ment. The superiuteadent has set high standards for student achievc~uent and staff performance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive nc~xt- generation citizeus. Our success with the children is also your success. Public schools open tho world of possibility fbr many children. We cannot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to tile future, build a spirit of cooperation and nurture growth. Empower the citizens of our commm~ity to move forward with your public expression of contldence in our s~hools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe m our school system and in the potential of our children. ad W~60:a0 ~00a S0 'ue£ 9~1I£S80~S : 'ON BNOHd 6ue%mmalB 60uoluow : WOaJ Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and Me continued rehashing of concerns within our school systcnn. The barrage of negativity has caused teachers and adminislrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither anraet nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employes, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another pan of thc state and was offerex:l sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is tkne to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "go~cha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous aehievcmemt of our lcids and the progress our schools are making in exi~ating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in admiaistrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional s'aldents, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entr,st the school board you appoint to do its .job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront lo sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, at~d student achievement. The superintendent has set high standards for student achievement and staff performance. We need your contin'ucd support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with thc children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be [aken from our children under the guise of"identifying problems". We have idcntiflcd mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower thc citizans of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in thc value of public education, we believe in our school system and in thc potential of our children. ~0/~0'd 9g0I£S80PS~ ]OOHDS A09 AB]~UA ~M~ 0£:SI £00~-G~-DBG Sent By: ; 5104250; Dec-19-03 17:27; Page 2/3 Sent @y: ; 5104250j Oee-lg-03 17:31; Page 3/3 Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level edministnttors, we, along with teachers and students, have directly felt thc impa~t of the negative press and the continued rehashing of concerns within out school system. Thc hartke of negativity has caused tethers and adminisUators to question their ability to make a difference, and students to question their potential. We know that if the curt'cut tenor continues, we will ncithe~ aRract nor retain qualhy applicants for teaching positions, local bualncsses will no longer attract qualified employees, and eventually our tax be.sc will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, c/nc of our edminisWator$ went to a conference in another paz~ of the state and was offered sympathy becao~e of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to ~y "enough". We are proud of our axnooiation with Roanoke City Schools and we need you, as leaders in our community, to help us restore that .meuse of pride for our parents, sufff, and studenc~. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "goteha[" By expextlng and exploiting negativity, it becomes reality. It is time to promote thc marvelous achievement of our kids and the progress our schools arc making in educating all children, regardless of their background, race. or economic s~aius. Empower our children with your celebration of their achi~vera~mt. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in edminisiratlve or faculty meetings, and join th~ PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and dlversc schools that prepare students to be productive citizens of the valley. Empower the school board with your supl~rt. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help t~ by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful ofdiversity, and who is a team player. We ne~l a pemou who will promote our schools, help us work toward solutions to issues JAN-05-2004 09:51 AM RCPS CITY SCHOOL 540853200? ~nd offm' positive direction for our supcfint~dant and edminism~tivc team. We must have a team tl~t works to~eth~r to help our children ove~com~ the challenges they fae~, As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media lo follow your lead. Our children look to you tbr affirmation and we look to you for leadership. We ~ you to be thoughtful before i~suing public criliclsm of our ~hools. Empower city educators with your encouragement. The school board and the superinlendem have f~hloned e~ceptional programs a.s evidenced by thc advances in technology, progress toward t~ull accreditation, and student achievement. The superintendent has set high standards for · *~tudent achievemtmt and staffpefformance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizzns. Ottr success with the children is also your success. Public schools open the world ofpossibility for many children. We cannot allow that to be taken f~om our children under the gui~ of "idantifyin8 problems". We here identified mistakes. Now it is time to look to the fumr~, build a spirit of cooperation and nurture growth. Empower the eifizeus ofour community to move forward with your public expression of eonfideace in our schools. We are proud to work in Roanoke City Schools, we believe in the value ofpublle education we believe in our school system and in the potential of our children. Dec 19 03 03:49p Roanoke City Schools 540-853-2004 p.2 Roanoke City Council Roanoke, Virginia Jannary 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destrt~ctive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staffshould boast about where the5' work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and st'udents. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment] It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of oar schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board 't~dth your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues Dec IS 0~03:48p Roanoke City Schools 540-853-2004 and offer positive direction for our superintendent and administrative team. We nmst have a team that works together to help our children overcome the challenges they face. As community leaders, you can belp us by stepping to the forefront to sell the positive about our schools. Encourage business mad the media to fo flow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as e,,'idenced by the advances in technology, progress toward full accreditation, and student achievement. 2'he superintendent has set high standards for student achievement and staffperformance. We need yonr continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in onr schools. We are proud to work in Roanoke City Schools, we believe in the value of public educafion, we believe in our school system and in the potential of our children. (School Name) Roanoke City Council Roanoke, Virg/nia Sanuary $, 2004 Members' of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negativc press and the continued rehashing of concerns within our school system. The barrage of negativity has causcd teachers and administrators to question their ability to make a differcncc, and students to question their potemial. We know that if thc currant tenor continues, we will neither a~act nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another par~ of the state and was offered sympathy because ofwherc she worked. Students have asked many of us if they go to bad schools. Our children should bc proud of whore they go to school and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us rcstore that sense of pride for our parents, staff, end students. We want our children to believe in thc[r potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing thc dircction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making m educating all children, regardless ofthei~ background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience~ you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley, Empower the school board with your support. Entrust thc school hoard you appoint to da its job in overseeing thc money you appropriate for our schools. You can help us by selecting a school board membcr who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a tcam player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and adminisia-atlve team. We must have a team that works together to help our children overcome the challenges they face. As commUmty leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead, Our children look to you for affirmation and we look to you for leadership. Wc ask you to bc before issuing public criticism of our schools. Empower city educators with thoughtful your encouragement. The school board and th~ supenntendent have fashioned'[ exceptional pwgrams as evidenced by ~hc advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staffperformancc. Wc nccd your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. Wc cannot allow that to be taken from our children under thc guise of"identifying problems". Wc havc identified[ mistakes. Now it is time to look to the future, build a spint of cooperaiion and nurture growth. Empower the ciO~.ens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we bclicvc in the value of public cducation, we believe in our school system and in thc potential of our children. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children ovemome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school beard and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staff performance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of "identifying problems". We have identified mistakes. Now it is time to look to the furore, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our · school system. The barrage ofnegativity has caused teachers and admi~fisttators to question their ability to make a difference, and stndents to question their potential We k~aow that if the current tenor continues, we will neither attxact nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to suppOrt schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore tha~ sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students i,a our division. We are here today to solicit your support and share ow ideas for reversing the direction of this sentiment. [t is never productive to play ~'gntcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our st~.~dents. You can visit classrooms, attend athletic events. participate in administrative or faculty mee6ngs, aud join thc PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated <mployees, exceptional students, and diverse schools that prepare stttdents to be productive citizens of the valley. Empower the school board with your srtpport. Entrust the school board yoo appoint to do its job in overseeing the money you appropriate fbr our schools. You can help us by selecting a school board ii, ember who can build bridges, repair rc[arionships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who ,,viii promote our schools, help us work toward solutions to issues ~00/~00~ looqos oTppT~ uosRoa£ Ag09 gg~ 0~S ltd g£:90 ~00g/S0/I0 01/05/2004 08:28 FAX 540 853 6027 Jackson ~tddle School ~002/002 amd offer positive direction i'br our superintendent and administrative team. We must have a team that work.s together to help out- children overcome tile challenges they face. As community leaders, you can help us by stepping to the '{Ol'efront to sell tile pOsitive about our sclaools. Encore'age business and the media to tbJlow your lead, Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools, Empower city educators with your encouragement, The school board and the superintendent have fashioned exceptional prog~rams as evidenced by the advances in technology, progress toward full accreditation, nod student achievement, The superintendent ha~ set high standards fo/ student achievement and staff performance. We need your continued support as we work towards those standards, Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success, Public schools open the world of possibility for many children, We cmmot allow that to be taken l¥om our children undo' the guise of"identifying problems'-. We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation aod nurture gmwlh. Empower flue citizens of our community to move tbrward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public edneation, we believe in our school system and in the potential of our children. (School Name)~ 01/05/2004 08:28 FAX 540 853 6027 Jackson Mlddle School ~001/002 Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our · school system. The barrage of t~egativity has caused teachers and administraturs to question their a§'ility to make a difference, and student* to question their potential. We know that if the em,rent tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer am'act qualified employees, and eventually our tax base will not be able to suppOrl schools. We, along wifl~ you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked: Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast aboat where they work. It is time to say %hough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our commmaity, to help us restore that sense of pride for our parents, staff, and stude,ts. We want our children to believe in their potential and we want to continue to develop top students i~ our division. We are here today to solicit your support and share our ideas for reversing the direction of this sen*iment. It is never productive to play "goteha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You c~,n do that by attending our school ~nctions, and celebratiug with us the accomplishments of our students. You can visit classrooms, attend athletic events. participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help ns get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Ernpower thc school board with your support. Enmtst the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships. ~md build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction lbr our superintendent and administrative tcan~. W~ most have a team that works together to he~p our children overcome the challenges they {'acc. As community headers, you can help us by stepping to the tbrefront to sell the positive about our schools. £ncourage business and the media to tbllow your lead. Our children look to you lbr affirmation and we look to you tbr leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional pregO'amS as evidenced by the advm'tces in technology, progress toward tull accreditation, and student achievement. The superintendem has set high standards for student achievement and staff performance. We need yom continued support as we work towards those stm~dards. Our teachexs work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility tbr many children. We cannot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of publio education, we believe in our school system and in the potential of our children. g00/~00~ looq3s olppll nos~o~£ ~g09 ~o 0t~ x%'& sg:~0 t00~/~0/t0 12/19/03 15:51 FAX 5408531050 ~{ADIS0N MIDDLE $ ~02 Roanoke City Council Roanoke, Virginia January ~, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impart of the negative press and the cooli~ued rehashing of concerns within our school system. The barrage of~egativity has caused teachers and administrators to question their ability to make a difference, and students m question their potost;a]. We know that if thc current tenor copt~rn~es, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and evemualiy out tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a confere~r,e in another part of thc state and was offered sympathy because of where she worked. Students have asked many of us if they ge to bad schools. Our children should be proud of where they go to school and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our p~uc,tz, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and _r,~..re our ideas for ~ersing the direction of this sentiment. It is never productive m play "8otcha!" By expecting and exploiting negativity, it becomas reality. It istimeto promote the marvelous achievement ofour kids and the pro~ress our schools are making in educating all children, regardless of their back~round, race, or economic status. Empower our children with your celebration of their achievement_ You can do that by attending our school functions, and celebrating with us thc accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join thc PTA. We ask you to make it your mission to visit all of our schools and talk to studems. With first hand experience, you can help us get out the message that we ~avc dedicated employees, cxccptinnal students, and diverse schools that prepere students to be prOductive citizens of thc valley. .Empower the school board with your support, tlnmist the school board you appoint to do ~ts job in ovcrseeing the money you appropriate for our schools. You can hclp us by selecting a school board member who can build bridges, rcpair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We necd a person who will promote our schools, help us work toward solutions to issues 12/19/03 15:51 FAX 5408531050 ~/)ISON ~IDDLE S ~03 and offer positive direction for our superintendent and administrative team. We must have a team tha~ works together to help om' children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business And the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools, Empower city educa/ors with your encouragemcot. Thc school board and the superintendent have fashioned exceptional programs as evidenced by thc advances in technology, progress ~oward full accreditation, and student achievement. The superintendent has set high standard5 for student achievement and staffperformsnce. We need your continued support as wc work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the chi]dran is also yom' success. Public schools open the world of possibility for many children_ We cannot allow that to be takea from our children under the guise of"identifying problems". We have identified mistakes, Now it is time to look to the future, build a spirit ofcoopcr~tion and nurture growth. Empower thc citizens of eot community to move forward w~th yom' public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (School Name) 85/31/~003 ~0;33 8531~ ~D;" ~aGE 81 Roanoke City Council Roanoke, Virginia Janual'y 5, 2O04 Members of Roanoke City Council, ~hc impact of the negative prcss ~ thc continued rehashing of concerns within our school system. Thc barrage of negath&'7 baz caused teachers and administrators to question their ability to make a difference, and students to qucstion their potential. We know that if thc curre~ teno~ continues, we will neither sttract nor retain quality appllcafds for tcachln_e positions, local businesses will no [ongcr attract q,,ali6ed ~,mployces, and cventuall)' our tax be.se will not be able to support schools. We, along with you, want to avoid this dcstmctivc urban trend. Recemly, one of our administrators went to a conference in another pa~ of the staI¢ and was offered sympathy because of where she worked. Studmts havc asked many of us if they go to bad schools. Our children should bc proud of where they go to school and our staff should boast about whcrc they work. It is time to say "caough". Wc are proud of our association with Roa~okc City Schools and wc reed you, as leaders in our communil~, to help us restore thiU sc~se of pride for our parents, staff, and students. Wc want our childrcn to believe in their potential and we want to continue to develop top students in our division. We arc here today to solici~ you~ support and share our ideas for reversip, g the dircction of this scutla~ent. It is never productive to play "gotcha!" By expecting and exploiting negativity, it bcconles rca]il),. It is tillle to prolllotc the marvel[otis achicvenlcnt of our kids and the pro~'css our schools are making in educaling all children, resardless of their background, race, or economic status. Empower o~ children with your ccieblmion of thcir aclievemcnt. You call.do that by atlend~ o~lr school functions, and celebrating with us the accomp[ishn',ents of our students. You can visit classrooms, attend athletic events, participate in administnaive or faculty meetings, and join thc PTA. We ask you to make ii your mission to visit all of our schools and talk to studcms. W'nh first band experience, you can help us get out thc messagc thai we have dedicated employcc$, exccptiollai students, and dbn:rsc schools that p~pare studcnts to bc productive citizens of thc valley. Empower the school board with your support, l~ntmst the school board you appoint to do its job b ovt. neeing the mc, mT you appropriaIc for our s~bools. You can help us by selecting a school board member who can build bridges, repair relationships, and build con.~nsus. We need a person who is rcspcctful of diversity, and who is a team player. We nccd a person who will promote our schools, help us work toward s°httions to issues 05/3~/2003 20:33 @53~24 ~D;" P~6E 02 a~d offer positive dkcction for our superintcndem and administrative tem~c We mu~ have a team ~ works togeth~ to help our children overcome thc challenges they face, A,s como~m~ leaders, you can he~p us by stepping to the fom,.~om m sell the positive about our schools. Encourage bu.~ness m~d thc media to follow your lead. Our chiidre~ look to you for a~mmtion and we look to you for leadership. We ask you to be thoughtful hefore issuing public criticism of our schools. Empower city educators with exccpfioml programs as evidenced by the advances in technology, progress toward ~ accreditation, and studcnt achievement. Thc superintendent has set ~ ~ds for student achic~nt and staffpcrformancc. Wc need your continued support as we work towards those standmls. Our teachers work bard to build prepared and pmdnctivc next- Public schools open thc world of possibility for many childrer~ We cannot allow that to · ,. .... . We have identified be taken from our child~n under the guise of 'identifying problems mistakes. Now it is ~ to look to thc luting, build a spirit of cooperation and nm'aue growth. Empower the citizens of our co--miry to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe jn our school system and in the potential of our children, Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level ~ministrators, we, along with teachers and students, have directly felt the impact of thc ncgaxivc press and thc continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the cu~ ra~t tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of out arlministra~ors went to a conference in another part of the state and was offered sympathy becansc of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of v/bere they go to s~hool and our staff should boast about where they work. It is time to say "enough". We are proud of oux association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We axe here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "goteha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous ach/evement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or eeonormc status. Empower oar children with your celebration of their achievement. You can do that by attending our school functions, end celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join tho PTA. We ask you to make it your mission to visit all of our schools and talk to students. With Sst hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board mc'tuber who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues ~ 'd GGOG'ON IOO4OS 4a!H au!mal~ We!ll!~ M¥1~:OI POOL '§ ,ueF and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As conununity leaders, you can help us by stepping to thc forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staffpeffonnance, We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow tha~ to be taken from our children under the gmse of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooper~on and nurture growth. Empower the citizens o£our community to move forward with your public eXpression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in lite value o f public education, we believe in our school system and in the potential of our children. 8 'd §§O§'ON IOOqOS q~!H ~u!m~l~ We!ll!~ ~¥1~:01 ~00~ '§ ,u~ Roanoke City Council Roanoke, Virginia .lanua~y 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and fl~e continued rehashing of co~aeems within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventu~.lly our tax base will. not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in an.other part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and staffshotfld boast about where they work. It is time to say "enough". We are proud of our association w~th Roanoke City Schools and we ~aeed you, as leaders in our con~munity, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we waut to eontinne to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes rcality. It is time to promote the marvelous achievement of our kids and the progress our schools are m~ing in educating all children, regardless of their background, race, or economic status. Empower our childre~ w~.th your celebration of their achievement. You can do that by attending our school functions, and celebraling with as the accomplishments of our students. You can visit c]assrooro.s, attend athletic events, panic'pate i.n administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Eaatrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who cml build bridges, repa~r relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will pxomote our schools, help us work toward solutions to issues JA~-5-~4 11:48 ~ROM~ T0:1575 P.~ and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As communi~ leaders, you ca~ help us by stepping to ~e foment to ~11 ~ positive about o~ ~hools. Enc~c bus~c~ ~d ~c m~is to follow yo~ lea~ O~ c~l~n look m y~ for ~a~on ~d ~ look to you for I~emh~. We · o~t~ befo~ iss~g public ~ of o~ ~hools. Em~wer yo~ enco~gement. ~e sch~l ~ ~ ~c ~pc~n~ndent ha~ f~oncd exc~ion~ ~ ~ e~d~c~ by ~ adv~ces in t~olo~, ~o~ towed ~c~i~, ~d student ~ev~t. ~e s~e~dent ~ ~t ~ s~d~s for ~nt ~ement ~d smffpe~o~. We ~ yo~ mntinued supp~ ~ we work ~s &o~ s~ds. ~ ~chers ~rk ~d ~ build prep~ ~ion ~ze~. ~ s~ ~ ~e chil~n is ~o yo~ Public schools open the world of possibility for maay children. We cannot allow that to be taken from our children under the guise of"identifying problezns'. We have identified mislakes. Now it is time to look to the future, build a spirit of cooperation and nur~re growth. Empower the citizens of our community to move foxward with your public expression of confidence in our schools. We are proud lo work in Roanoke Cily Schools, we believe in the value of public education, we believe in our school system and in the potential of our children, and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in teclmology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staffpeffonnance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of"identififing problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public express/on of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staff performance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of "identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (School Name) FROM': FAX NO. ~ Jan. 05 2004 09:59AM P1 Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retahi quality applicants for teaching positions, local businesses will nO longer attract qualified employees, m~d eventually our tax base will not be able to support schools. We, along with you, want to avoid this des'reactive urban trend. Recently, one of our administrators ~vent to a conference in another part of the state and was offered ~qympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staffshould boast about where they work. It is time to my "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense o£pride for our parents, staff} and students. We want our ct~ildren to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support at~d share our ideas for reversing the direction of Otis sentiment. [t is never productive to play "gotcha!" By expecting and exploiting negativ[~, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplistm~cnts of our students~ You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students_ With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, ,and diverse schools that prepare students to be productive citizens of the valley. Empower thc school board with your support. Entrust the school board you appoint to do its job in oversee/rig the money ym~ appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues FROM.: . FaX NO, : Zan, 05 2004 10:00AM P2 and offer positive direction fi~r our superintendent and administrative team. We mus_...~t have a team that works together to hell> our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about o~tr schools, Encourage business and the media to follow your lead, Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools, Empower city educators with your encouragement. The school board and the superintendent have lhshioned exceptional programs as evidenced by the advances in technology., progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staff.performance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the o-raise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth, Empower the citizens of our community to move forward with your public expression ofconf~dence in our schools. We are proud to work in Roanoke City Schools, we believe in thc value of public education, we believe in our school system and in the potential of our children. Roanoke City Council Roaaok=, Vir~ ~'aauary 5, 2004 Membert of Rosnok, City Cotmcil, As school level admi~stmtor~, we, along with tgachers and students, have directly felt the impact Of the nc~afive press and tha continued rehashing of concerns within our school ~'tem. Thc barr~e of ncgativlty has caused tc,~ and ~alinlsu'alur~ to question their ability to make a difference, and students to question their potential. We know that if the current tenor contlnues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract quali.~ed employees, and evvnmally our tax base will not be ablc to sappo~t schools. We, along with, you, want to avoid ~his destructive urban tread. Recently, om: of our adnlinislra~or~ went io a conference in another pat: of the stltte and was offered sympathy bec-usc of where she worked. St~denta have askod marly o£us if they go to bad schools. Our children should be pwud of where they go to ~chool ami our staffshould boast about whore they work. It is time to say "enough". We ~ proud of our association with Rolmokc City. Schools and we need you, as leaders in our comrauniiy, to h*lp us restore that sexist of pride for our parents, staff, and studems, We want our c$'.ildre~ to believe in their potential and we '~,ant io continue to develop ~ stud,mrs in our division, we ~ here today to solicit your support and Slilre our ideas for ~-wer~ the direction oftMs ~eniiment. It is never productive to play "gotcha!" By exp~ti~t and exploiting negativity, i'c begomes reality. It is time to promote thc marvelou~ achievement of our kids aug the progres~ oar schools are making in educatinl~ all children, regardless of their back~ou~ race, or OVOnomic status. Empower Our childre~ wi~h yore celebration of t~ir You can do thai by ait~di~ our school functions, and celebrating w~th us ~e p~cipate ~ ~is~afive or faculty mc~n~, and join ~e PTA We ~ you ~ ~e it yo~ mJssioa to lsat al of~ ~ls ~ alk to smd~g. Wi~ fl~t ~d ~ce, ~d~tl, ~d divc~c ~bools ~at prep~ st~ts to be p~ductiw ci~ oft~ v~ley. Empower the w, hO01 board with your support, Entm~t the scaool board you ~ppoini to do its job ' ' In Overseeing the money you appropriat~ for our schools. You can help us by selecting a school board member who cim build bridges, repair relationships, and conslmsus, We need a perso~ who is rcspoc~l build · Of diver~i~y, ami who ii a ts~n player. Wc need a pc~on who will promote o~r schools, help us work toward solutior, s lo issues and offer positive direction for our superintendent and sdministrslive team. we must have a team tha~ works tog~her to help our citilflmn over0ome ~e chall~ges h't~y fac,. As community leader~, you can help u~ by stepping to tho forefrom to sell the positive about our sohoolB. Eucours~ business anti thc media to Follow your 1~, Our children look tO you for affmnation and we look to you for lead~l'~hlp. We ~slt. you to be thoushtful before ir~uin$ public criticism of our schools. Erapowct city educators with your oncour~crnont. Th~ school board and the superint~dcnt lmve fashioned exceptional programs as evidenced by the ~dva~tces in technology, ptoge.~s toward full accr~iitition, and student ~chievernent The suparirltct~dent h~ act high st~dsrds for student i~hievem©nt and st~p~formance. We need yOur continued s~pport ~s we work towards those standa.,ds. O~r teachers work hard to build prep~'~d and produl~iw ucxt. generation citizens, Our succ~s~ with thc children is also your Public schools open the world of poasibility for ri:shy children. We csnao~ allow that to be t~keri from out cbildrm'audcr thc guiso of"idc~til~ing Woblen~", We have mistakes. Now it is time to look to thc future, build a spirit of coopetaI/on and nurture ~rowtb, ,~pow~ tho citiz~Os of our comm~fity to move ftrtwa~ with y~ur public expression of confidence in our schooh, We ~r¢ proud to work in Roanoke City School~, we ~licve in the value orpublic educa~io~ we t~li~¢ in o~ schooJ system an~l in the potential of our children. TOTAL ¢.82 J~n 05 04 ll: lSa F. Cla~tom-Wood 540 853 1773 Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quahty applicants for teaching positions, local businesses Mil no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we ueed you, as leaders in our commtmity, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share onr ideas for reversing the direction oftliis sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all cl~ldren, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that By attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help ns get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school hoard member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward sohtions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefi'ont to .sell the positive about our schools. Encourage business and the media to follow your lead. Our children took to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward fuil accreditation, and student achievement. The superintendent has set high standards for student achievement and staffperforrnance. We need your continued support as we work towards those standards. Oar teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken 5om our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. Roanoke City Council Roanoke, Virginia January $, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where sha worked. Students have asked many of us if they go to bad schools, Our children should lm proud of where they go to school and our staffshould boast about where they work. It is time to say "enough", We are proud of our association with Roanoke City Sohools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are hem today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotchal" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools ar~ making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement, You can do that by attending our school functions, and celebrating with us the accomplishments of our studants, You can visit clessroorns, attend athletic events, participate in administrative or faculty m~'tings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students, With first hand experience, you can help us get out the message that we have dedicated employo~s, exceptional students, and diverse schools that prepare students to be productive citizens oft.be valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeirlg the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We nc~d a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We Oa~_s~ have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell ~he positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to bc thoughtful before issuing public criticism of our schools. Empower ciD' educators with your encouragement. The school board and the superintendent have fashioned exceptional prng~ams as ~videuced by the advances in teclmology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and staffperformence. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens, Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the futur~, build a spirit of cooperation and nurture ~owth. Empower the citizens clear community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. / Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive ,,:!ireetion for our superintendent and administrative team, We must have a team that w,~rks together to help our children overcome the challenges they face. As community lea~iers, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before i;! suing public criticism of our schools. Empower city educators with your cncourageme~t. The school board and the superintendent have fashioned exceptional progrm:as as evidenced by the advances in technology, progress toward full accreditation, and ~'x~dent achievement. The superintendent has set high standards for student achievement and staffperformance. We need your continued support as we work towards those stand ards. Our teachers work hard to bu/id prepared and productive next- generation citizens, Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our cifildren under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower 'the citizens of our community to move forward with your public expression of confi,~Sence in our schools. We are proud to work in Roanoke City Schools, we believe in the vEt[ua of public education, we believe in our school system and hn the potential of our chi],lrgn. (Scl~ool Name)_. 01/05/04. WON 10:37 FAX 8532402 HUFF LANE MICRO VILLAGE ~001 Roanoke City Council Roanoke, Virginia J'anuary 5, 2004 Members of Roanoke City Council, As school level ad.ministrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another p,"a't of the state m~d wa.~ offered sympathy because &where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and mtr staff should boast about where they work. It is time to say "enough". We ~e proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we wan:t to continue to develop top students in our division. We arc here today to solicit your suppor~ and share our ideas for reversing the direction of this sentiment, it is never productive to play "gotcha!" By expecting mad exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids m~d the progress our schools are making in educating ail children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of oar schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens &the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the moncy you appropriate for our schools. You can help us by selecting a sclmol board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team. We ~ust have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and tbe media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thought£ul before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in tecbx~ology, progress toward full accreditation, and student achievement. Thc superintendent has set high standards fbr student achievement and staffpertbrmance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken fi:om our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth, Empower the citizens ofour commurfity to move forward with your public expression of confidence in our schools- We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and i~ the potential of our children. Roanoke City Council Roanoke, Virginia .la~uary 5, 2004 Members of R0anoke City Council, As school level aclminis~ators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns withi~ our school system.. The barrage of negatlvity has caused teachers and administrators to question their ability to make a difference, and students to question their poten~at. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer a~act qualified employees, and eventually our tax base will not be able to support schools. We, along wifia you, want!to avoid this destructive urban trend. Recently, one of our administrators went to 'a conference in another pa~ of ~he state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where theygo to school and our staffshould boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore thai sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and thc progress our schools are making in educating all children, resardless of their background, race. or economic status, Empower our children with your celebration Of their achievement. You can do that by attending our school functions, and celebrating with us ~c accomplisttments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. Weask you to make it your mission to visit ail of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that pre, arc students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its.job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair ro~ationslaips, and build · consensus. We need a person who is respectful of diversity, and who isa team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our super/ntendcm and administrative team. We must have a team that works together to help our children overcome the challenges they face~ As community leaders, you can help us by stepping to thc forefront to soil the positive about our schools.. Encourage business and the media to follow your. lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism o four schools. Empower city educators with your encouragea-nent. The school board and thc superintendent have fashioned exceptional programs as evidcncexl by the advances in technology, progress toward full a,creditation, and student aehievemenk The superintendent has set high standards for student ackiev~ment and staff'performance. We need your continued support a.s we work towards those standards, Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Publi* schools opm the world of possibility for many children. We cannot allow that to be taken from our children und*r the guise of"identifying problems". We have identified m/stakes. Now it is time to look to the future, build a spirit of cooperation and nm-tm growth. Empower thecitizcns of our community to move forward with your public expression of contldenc¢ in our s~ools. Wc arc proud to work in Roanoke City Schools, we believe in the value of public cducatien, we believe in our school system and in the potential of our children. TOTAL P.02 Roanoke City Council Roanoke, Virghan January 5, 2004 Mcmbe, a's of Roanoke City Council, Aa school level adm/nistratora, we, along with t, each~r$ and studant$, have di:~:tly felt the impaot of the negative press and the co.ntiaued rehashing of concerns within Out school system. Tha bar~ag¢ of negativity I~-as cau~d toaehora and adminialrators to ~luo.ntion their ability to make a diffe~onoe, and students to question the, it potential. We know that if thc ¢l.krrent tenor continues, we w/ii neither attract nor retain quality applicants for teaohing l~OSitiona, local buslnesso~ will no looser a~tract qualified employees, and eventlleZly our tax base will not be able to support schoo}s. We, along with you, want to avoid this destructive urban trend, Recently, one of ollr administrators woRI to a ¢onfemnoe in another parr of the gtate 8nd was offered Sympathy ber~uae ofwh~re she wurked- Studon~s have asked maay Of~S if thoy go to bad schools. Our children should be proud ofwh~e ~ey go to school and olir staff`should boast about where they work. It is tim~ to say 'enough". We are proud of our a~sooia*,Jon With Roanoke City Schools and we ne~d you, as l~ad~r$ in om commUmty, to help us restore that sense ofprid, e for our pa~Ct.~s, staff, and ~l~.d. ents. We. want our childr¢}l to bellevc in their potential sad we want to continue to develop top aiud~nts in our dMslom We are here today, to solicit your support and share om' ideas for ~ev~rsing thc direction of this glltiment. It is never productive to pl&y ~gotcha?' By expecti~//md exploiting tl0gatavlty, it becomes reality. It is l{m~ to promote the marvelous achievemellt of ol.tr kids and the pmb, rea~, our se. JaooL$ ar~ alakiRg in exlui~ting all children, regacfll~ss of their baokground~ moa, or economic stat-u& l~.mpowcr our children with yo'r colebratlon of their achievement. You can do ~ by attending our achool l:at~fionS, and ~l~brating wi~ us the accompli~n~ of our s~. You c~ vls/l closures, a~d ~hletic evenlY, ~icipate in a~inis~iw ~ ~ ~, ~d join ~e PTA. We ask y~ to mak~ it yo~ minion to visit ~1 of~ ~h~ls ~d you c~ help ~s g~ out ~e ~e ~ we ~v, d~ica;~ ~p]~ee[ ex~tio~l s~t% ~d ~v~so ~hoo~ ~t ~rep~¢ s~den~ lo b* pm~five ci~z,m ofthe v~lley. Empow~ the school board with your support. Entrust the $¢boo1 board you appoint to do its job in overseeing ~h~ mon~ you appropriate for our seb. ools. You can help ~s by selecting a school board mcrat~r who can build bridges, repair relationships, and butld consonsu*. We need a person who is respectful ofdiv*t$ity, and who is a team player, We need a person who will promote our schools, help us work toward solutions to i.qsu*s FROM : ~I:~X NO. ; ,~a~, 05 ~4 09:~2AM P~ Offer po,~idve direction fez our supcrinl~endent a_nd admim$~rative team, We h~ve a learn that veork~ tofgethet to help our children overcome ~h~ As commwaitv leaders, you can help us by su.'ppintl to the forefront to ~11 Ibc posittve ~bout o~r ~ch~ols, Encotu'agc business ~nd tile media to follow your lead, Our children look to you for ai'Iirme~ioa and we look to you for leadership. We ask you to b~ ttlou,ghtful before i$0uing public criticism of our schools. Empower oily eduCators wi~h yvur cncot~ragement, The gchool board and tim suPenmende~lt have f~.~hioncd eXCel~ion~l programs as evid, mced by. ;he a&'ancas in technology, progress toward full a¢crcditali~n, m~cl studcllt achievement, The superirlteltcleot has lc: high standards for student achicv~,vm~at and staffpcr£onnm~ce. We ~ccd your continued support as we work towatd~ tho.,e sttmd~rds, Our ~eachers work hard ~o build prepared and productive next- generation cRi~cmi, Our succe~ wi~Jl ibc childre~ iS al~o your success, P~bllc ~hools o!~n ~e world otposxibility fcu' ~ny chil~, We c~ot allow thai be t~cn from o~ chil~n ~d~ ~c g~C of~iden~fying p~t~ms". We have id~ffied ~, Now it }~ ~me to l~k to thc ~, b~ttd a ~ifit of cook.on m~d nuflure go~. Empo~r ~ citizens ofo~ ~uniw to move forwgd ~th your p~blic expre~i~ of co~denc~ in our ~h~ls. Wc are proud to work in ~oke Ci~ Sch~ls, we believe in the value of p~bllc ~uoation, we belkvo in o~ soho] $yst~ ~d in thc por~tial of our chiMmn. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that iftbe current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help ns work toward solutions to issues and offer positive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefi~ont to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to he thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward full accreditation, and student achievement. The superintendent has set high standards for student achievement and stalTperformance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to he taken bom our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the future, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. Ro~oke Cit~ Cou~dl ~anuary ~, 2004 Members of ~oa~oke Civ/Council, Az schooI level 'administrators, we, ~lo~g with teachers and sluden~ have directly t'o[t :he impact of the negative press a=d rSa continual rehashin~ of concerns within our school syste~. The barrage of nervily, has oau~cd t~mc,hcrs md a~,;-; _,~,-~t~ i~ question thek abUi~y to make a difference, and sv~den~s to qu~tion ~heif PotemiaL We know t~ if thc curt'em t~nor cont~Mues, we will heir. er a~'act nor retain qualivy applicants for teaoMng positions, local busLuessc~ will ~o longer a~ract qualified ~ployces, and evenu~.ly our t~ b~ze w~U not be able to su~ ~ls. We, ~o~ ~ y~ wmt ~ avoid ~ des~.~ ~ ~d, Recently, one of our ~s~or~ w~nt to a ~nf~rcncc in ~o~ e ~o~ w~ off~ s~y ~ of whe~ ~e wo~. Smd~n~s ~ve ~k~ ~y of ~ if · ey So tO b~ ~h~]s. O~ cMl~ should be pm~ cfwh~ ~ey go m sch~l ~d o~ s~aff*hould ~t ~out wh~ ~y wo~, 2 is ~me ~ ~ay "enou~", We ~ ~ud of o~ ~ci~i~ ~ Ro~okc CiV S~ls ~ we ~ yo~ ~ l~s ~ o~ ~mm~i~, to hdp ~ ~o~ thai ~se of pride f~, o~ p~, ~ ~ smd~, ~c w~t o~ cMl~ ~ ~liev6 M ~ ~al ~d we want ~o c~e ~ d~eMp Wp s~ems in o~ ~sion, We are here today to soIici! your suppor~ aud share our ideas for reversh~ ~lv direction of Ollt: Seoliraent. It is never pwductiv¢ to play "gorcha!" By expectill~ alld e'z~loiti~ negativity it becomes reality, It is time to promote thc ma~elott$ acki~'~cat of our kids and th~ pro~rczs our schools ar~ malaug in educating all children, regardless oftheir background, race, or economic status, l~.rnpowcr our children with your celebration of You c~n do that by at, tendin8 our school flm~o~.s, and celebratin~ with us ~ accomplic, hraont~ ofour sald~ats. You can visil classrooms, atlond athletic event~, participate/n adwinishatlve or faculty meetings, gad join the PTA, We ask you to make it your mission to visit all of'our schools ~ talk to student~, flh first hand experience, you c~n help u~ gc~ out thc mosaic ta~ wc hvc deddcao~d cmploFsc~ c0ccepgonal students, m~d d~v~r~e schvols ~hat prepare s~ud~nts to be productive clt~z~as of fl~e valley. Bmpowcr thc school board with yo~r support. Eattru~t the ochool board you ~po~t to do t~job in ov~smtng ~e money you ~ro~ate for o~ ~cl'l~ls. You c~ ~ ~ by sol~ti]~ a school ~ m~ who ~ build b~d~, ~v ml~s~ ~ ~ild con~us. We ne~ a posen who ~ m~t~l of~v~i~, ~d w~ ~ a ~ p~. Wc ne~ a ~son ~ ~lI prvm~ our sch~ls, ~lp u~ work tow~ ~lu~ns ~o · ad offer positive ~ %on for oox ~la~tuat~ellt atxi a~xinisR~.tivo ~ We mu~t h~ve a team that works to$Cchc, r to help our ch;lO, rea or.omc the ehallmgza th~' fac~. As cormnaltity leade~, you can help us by at~g ~ the ~ ~ s~ ~ ~siSw about o~ ~hoo~s, Nn~ma~ b~ ~d ~c m~ to ~llow yo~ 1~, O~ l~k to ~u tot ~ md w~ l~k ~ ~u t~ I~p. yo~ ~8~t. ~e s~ool b~d ~ ~e su~t~d~t hav~ ~tio~ p~ ~ ~d~d by ~e ~c~ M ~1o~, ~s tow~ ac~ ~d ~d~t ~evem~nt. ~c sup~nt~d~ ~ ~t ~ ~ for a~d~t ~t ~d ~p~. W$ ~ ~ con~au~ sup~ ~ wc work gcnc~tion ci~. ~ success ~ ~e chil~n is also Pablic $claool~ ope:x tho world ofposs%~oility for tomy cMl~. We c~m ~w be ~en ~m our ~ldrm ~d~ ~e ~$e of'qd~n$ p~bl~~. W~ haw id~fifi~ m~e~, Now it is time ~ look to ~e ~, b~ld a spirit of ~o~n ~w~, Bm~w~ &e ~M~ of o~ c~ty ~ move fom'~d c~ssion of coddle in o~ sc~Is. We ~e p~ud ~ work m ~o~ Ci~ we beg~v~ ~ ~ v~uc of pubic ed~w~fi~ we believe ~ ~ ~h~] TO?RL :~. Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses Will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer poskive direction for our superintendent and administrative team. We must have a team that works together to help our children overcome the challenges they face. As community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage business and the media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to be thoughtful before issuing public criticism of our schools. Empower city educators ~vith your encouragement. The school board and the superintendent have fashioned exceptional programs as evidenced by the advances in technology, progress toward fall accreditation, and student achievement. The superintendent has set high standards for student achievement and staffperforrnance. We need your continued support as we work towards those standards. Our teachers work hard to build prepared and productive next- generatlon citizens. Our success w~th the children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our children under the guise of"identifying problems". We have identified mistakes. Now it is time to look to the fi~ture, build a spirit of cooperation and nurture growth. Empower the citizens of our community to move forward with your public expression ofcon/]dence in our schools. We are proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential of our children. (School Name) Roanoke City Council Roanoke, Virginia January 5, 2004 Members of Roanoke City Council, As school level administrators, we, along with teachers and students, have directly felt the impact of the negative press and the continued rehashing of concerns within our school system. The barrage of negativity has caused teachers and administrators to question their ability to make a difference, and students to question their potential. We know that if the current tenor continues, we will neither attract nor retain quality applicants for teaching positions, local businesses will no longer attract qualified employees, and eventually our tax base will not be able to support schools. We, along with you, want to avoid this destructive urban trend. Recently, one of our administrators went to a conference in another part of the state and was offered sympathy because of where she worked. Students have asked many of us if they go to bad schools. Our children should be proud of where they go to school and our staff should boast about where they work. It is time to say "enough". We are proud of our association with Roanoke City Schools and we need you, as leaders in our community, to help us restore that sense of pride for our parents, staff, and students. We want our children to believe in their potential and we want to continue to develop top students in our division. We are here today to solicit your support and share our ideas for reversing the direction of this sentiment. It is never productive to play "gotcha!" By expecting and exploiting negativity, it becomes reality. It is time to promote the marvelous achievement of our kids and the progress our schools are making in educating all children, regardless of their background, race, or economic status. Empower our children with your celebration of their achievement. You can do that by attending our school functions, and celebrating with us the accomplishments of our students. You can visit classrooms, attend athletic events, participate in administrative or faculty meetings, and join the PTA. We ask you to make it your mission to visit all of our schools and talk to students. With first hand experience, you can help us get out the message that we have dedicated employees, exceptional students, and diverse schools that prepare students to be productive citizens of the valley. Empower the school board with your support. Entrust the school board you appoint to do its job in overseeing the money you appropriate for our schools. You can help us by selecting a school board member who can build bridges, repair relationships, and build consensus. We need a person who is respectful of diversity, and who is a team player. We need a person who will promote our schools, help us work toward solutions to issues and offer positive direction for our superintendent and administrative team, We must have a team that works together to help our chikl~en oven:omc the challenges they face. AS community leaders, you can help us by stepping to the forefront to sell the positive about our schools. Encourage busings and thc media to follow your lead. Our children look to you for affirmation and we look to you for leadership. We ask you to bc thoughtful before issuing public criticism of our schools. Empower city educators with your encouragement. The school board and the superintendent have fachioned exceptional programs as evidenced by the advauces in tachnolot~y, progress toward full accreditation, and student achievement. The superintendent has set high standa.n:is for student achievement and staffpcrformanc¢, We nccd your Continued support az we work towards tho~e standards. Our teachers work hard to build prepared and productive next- generation citizens. Our success with ~hc children is also your success. Public schools open the world of possibility for many children. We cannot allow that to be taken from our child~n under th~ guise of "identifying problems". We have identified mistakes. Now it is time lo look to thc future, build a spirit of cooporaiion and nurtur~ growth. Empower the citizens of our community to move forward with your public expression of confidence in our schools. We arc proud to work in Roanoke City Schools, we believe in the value of public education, we believe in our school system and in the potential o four children. TOTRL P. 02 ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W,, Room 364 Roanoke, Virginia 24011 540-853-2333 fax: 540-853-1138 January 5, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: I would like to sponsor a request from Maureen Collins, coordinator for the Roanoke Teen Pregnancy Prevention Project, in which she will be presenting to City Council the outline of programs and the effectiveness due to the funding and support provided by the City of Roanoke. Respectfully submitted, Darlene L. Bur~ffta~n City Manager DLB:sm c: City Attorney Director of Finance City Clerk Your name 1/5/04 TPPI: Teen Pregnancy Prevention Initiative \ Roanoke's Success · - Of all TPPI sites in Virgini~ --City of Roanoke has expe~enced the most significant decrease in their teen pregnancy rate with an average of 6.8% decrease per year over a seven year period ~ Roanoke is the only TPPI site that has consistently evaluated program effectiveness (due to the funding from Roanoke City) Teen Pregnancy Rates 1990-2001 Roanoke Teen Pregnancy Prevention Project 1 Your name 1/5/04 The Cost of Teen Pregnancy Health end Social Consequences Tee effect of teen pregnancy on Roanoke City can viewed ~s havin4 health, social and economic consequences that effect the whole community. Teen im~ents are more likely to: ~- Need public assistance -- Never complete high school -- Have fewer employment skills ~ Abuse and/or neglect their children. .. Cost of Teen Pregnancy ; \, Health end Social Consequences '\ /' CostofTeenPregnancy/Births ~ 7-Cost Effectiveness of Prevention Nationally: $7 Bill/on for costs of teen pregnancy Virginia: $482,871,039 (1995) spent to support families begun by teens (10,500 teens gave birth) Cost per teen birth in one year = $46,000 262 teen bhths in Roanoke in 1995 = $12,052,000 206 teen births in Ro~oke in 2002 = $ 9,476,000 Approx $2.5 million less cost for teea I~s in '02 City investment in teen pregnancy prevention = $23,000/yesr (return on investnaent = 412X) Roanoke Teen Pregnancy Prevention Project 2 Your name 1/5/04 Ix <- Roanoke's Teen Pregnancy Prevention ,? ( Pro,rams: For Males Only' ~FMO? FMO provides oommunity education on family life and sexuality related topics to young men. FMO participants were 12-16 years old, with an average age of 14 years; ?0% reported being sexually active. Participants: · - A fric~n Americans (45 %) ~- Whites (45%); ~ Mixed e0mieity (10%) Almost lmlf(47%) came from households veceivthg some form ofgovemmeat assistance, ( For Males Only Roanoke Adole~eant Health Partnership: RAHP provides access to health care and health education with the aim to reduce risk taking behavior among Roanoke City telms. In 2001-2002 RAHP opera~d two school based Teen Health Centers and one school linked community health center. Total number of contacts: Paa'ick Henry Teen Health C, ent~x 1,479-418 Teens Fl~nnthg/Ruffne~ T~a Health Center 1,729 - 586 Texas Huxt Park T~.n Health Center 1.112 - 549 Teens Roanoke Teen Pregnancy Prevention Project 3 Your name 1/5/04 Roanoke Adolescent Health Partnership: / ~ Teen Outreach Program Teen Outreach Program Each year since 1993 TOP has been evaluated Documented results demonstsatc impact on: ~ Improved (healthier) decision-making ~ Sexual abstinence ~Use of contraceptive methods } Refusal of substances ,- Improved school attendance ~md grades Roanoke Teen Pregnancy Prevention Project 4 Your name 1/5/04 Evaluation Summary: key Findings In 2001-2002 Roanoke' s TPPI Results: · - Improved teens' knowledge ~xtd attitudes related to the causes and cot~sequences ofteea pregnancy ~ Connected teens to the community -- Fostered more responsible sexual behavior · - Provided vital primary and preventative health care Reanokn City Youlh In 2003: Highlighting the need f~r continued slrong prev~tioll progr am min~ 62% of high school students reporind having had sexual Intercourse ~ 13% of 6i graders reported beIng sexually · ~25% of 6-8a graders reported having had sex 23% of teens reported using alcohol or other drugs before that occ~ion Roanoke Teen Pregnancy Prevention Project 5 " ,~.~,~2 -J"~ ~J,~', Roall~ Teen Pregnancy Pm~fi~Pmject ~f~ . ~'~' (J ~ 7 A~e~a~e Avenue ~. _ y j~ ~ ~ar Ms Burcham, ~~~  r~nfly s~ke ~cky r~arding t~ R~noke T~n P~na~ Pr~e~on Pr~ ~th Pdce (ROATPPP) pre~nting: T~n S~ual A~vi~, R~noke Ci~ T~n Pr~nancy R~es, and the R~ke T~n P~nan~ Prevention Pr~mms and Evaluation to the CI~ Council. Our prefem~ ~r the ~ntation and to ~ure a ~der audience ~uld ~ to pre~nt to the ~uncll du~ng their live b~st on pubic a~ ~. ~1~ is an o~ine ~ the topics the p~ntation ~11 ~dr~s. A recent youth risk behavior survey (YRBS) of Roanoke City Public Schools to students in grades six, eight, ten and twelve, results show that: · Roanoke City students report a higher percentage than the national average in ever having sexual intercourse; · Engaging in sexual intercourse before the age of thirteen; · Having four or more partners and · Engaging in sexual activity in the last three months. The impact for Roanoke can be seen in the 2001 teen pregnancy rate of 47.6 per 1000 females 10-19 years of age. Although recent data from the Center for Disease Control show that the national teen pregnancy rate is at an all time Iow, Roanoke remains considerably higher than the statewide rate of 29.7 per 1000 females and the healthy people 2101 target of 43 per 1000 females, in fact out of the 135 counties/cities in Virginia, Roanoke has the 17~ highest teen pregnancy rate. The effect of teen pregnancy on the city can be viewed as having community wide consequences: · Teen parents are more likely to need public assistance, · Abuse or neglect their children, · Never complete high school and have f~wer employment skills. · Babies bom to a teen parent are at greater risk for premature birth, birth defects, lower IQ's, Iow birth weight as well as learning and emotional disabilities. Roanoke is taking a pro-active approach in addressing these challenges through the Roanoke Teen Pregnancy Prevention Project. The project funds throe programs, the Teen Outreach Program, For Males Only a~l the Roanoke Adolescent Health Partnership. Overall evidence suggests the ROATPPP continues to have a positive impact on teen pregnancy rates in the City. According to data from the Virginia Department of Health, the pregnancy rate in Roanoke has steadily declined from a high of 97.1 per 1000 females in 1991 to 47.6 per 1000 fernalas In 2001. According to the legislative report form VDH (2002), the Roanoke Health District has experienced an average decrease in teen pregnancy rates of 6.8%, the most significant average decrease par year of all seven VDH TPPI programs. This decline Indlcatas that programs such as ROATPPP have been a success and highlights the continued need for strong prevention programming. Furthermore, Roanoke is the only site that has consistently evaluated program effectiveness; this is due to the funding and support that ROATPPP has received from Roanoke City. Due to the ten minutes slot allowed for this presentation the topics will only be covered briefly but further Information will be available. I would like to take this opportunity to thank you for agreeing to this presentation and to the support offered to ROATPP from Roanoke City. If you have any questions or need further information, please don't hesitate to contact me. Sincerely Maureen Collins, ROATPPP Coordinator. CC. Rolanda Russell Vicky Pdce. ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 540-853 2333 fax:540 853-1138 Janua~ 5,2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Accomplishments of 2003 This is to request space on Council's regular agenda for a 30-minute briefing on the above referenced subject. Darlene L. Burcham City Manager DLB:sm c: City Attorney Director of Finance City Clerk City Departments 2003 Accomplishments City Attorney's Office Wastewater Treatment Plant Settlement - Worked out settlement of consultant issues on the regional wastewater treatment plant. R ional A reem n - Negotiated regional agreement on operation and funding of wastewater treatment plant improvements. ~- Prepared cable television ordinance, which was adopted and franchise agreement, which was executed. ~L~e!Lv~]~- Completed acquisition of property for Phase 1 of the flood reduction project. Insurance Pro~ram Co~;ts - Recovered over $90,000 from State's VaRisk2 insurance program through litigation. Civic Center ~- Upgraded dressing rooms, improved lobby (carpet, paint), refurbished doors, replaced lighting and ceiling, installed plants, pressure-washed plaza and retaining walls. Communications ~[a:L~L~L:~ - The City-County Communications and Marketing Association (3CMA) named Roanoke's Office of Communications the winner of two national awards in the organization's 2oo3 Sawy Awards competition. "Roanoke Citizen" won the Savvy Award (first place) in the Newsletter/Magazine category; the "Every Drop Counts" water campaign won the Silver Circle Award (second place) for Best Communications Plan. The winners were announced at the 3CMA Conference in Anaheim, Calif. More than ?oo entries were submitted for the 2oo3 competition National League of Cities Award - The National League of Cities selected Roanoke as the Silver Winner in the 2oo3 James C. Howland Awards for Urban Enrichment for the "Every Drop Counts" water conservation education campaign. The award was presented at the NLC's annual Congress of Cities conference in Nashville, Tennessee, in December 2oo3. in addition, NLC donated a check in the amount of $1,ooo to a nonprofit community organization designated by the elected leadership of Roanoke. ~-The Office of Communications oversaw the development of a new brand identity. In early 2003, the city contracted with Landor Associates, an international branding' firm, to create a new brand identity for Roanoke. Communications staff and a steering committee comprised of representatives from city staff, city schools, local business owners and downtown organizations worked with Landor to guide the development process. The new brand was introduced to employees in fall 2003, and to the public through the Municipal Calendar and Roanoke Citizen magazine in winter 2003. Further implementation of the brand through partnerships with local organizations and the community will occur in 2004. The Office of Communications launched a new employee publication,"Around the Corner," in partnership with Human Resources staff. Economic Development Business Center- The Warehouse Row Business Center opened, supplying a new location "product" to expanding companies and two technology companies already occupying space as tenants (Luna- IHS Monitoring is recruited and comes here from the CRC in Blacksburg) RCIT Expansion - Two major expansions at the Roanoke Centre for Industry and Technology occurred this year--Maple Leaf Bakery and Elizabeth Arden. In addition, Tract F was sold to SEMCO, Incorporated. ~- Downtown Roanoke now has eight restaurants participating in outdoor dining, adding' vitality to the downtown experience ~0~~ - In fail 2003, Economic Development staffworked with the city's Department of Technology and the New Century Technology Council to host the COVlTS Conference and the Capital Access Forum, and staffed a trade-show booth at the event providing information on the city's technology and economic development programs. Engineering Proiect Recognized - The city received the APWA Project of the Year Award for Crystal Spring Water Plant. Ratin~ System Imoroved - The Roanoke Community Rating System rating was improved from a 9 to an 8, providing for lo% flood insurance premium reduction. ~-Through broader advertising and promotion efforts, minority contractor participation for city projects increased. The Right-of-Way Acquisition Roanoke River Flood Reduction Project was completed, including more than lOO parcels. Environmental and Emergency Management Regional Proiect- The Office of Environmental and Emergency Management participated in a regional effort to satisfy some requirements of the federally mandated Phase II Storm Water Quality Management Program. The regional participation enabled certain requirements to be fulfilled at a lower cost to each locality, as compared to the participating locations performing the efforts on their own. Storm Water Management Application - The office developed the city's storm water management application. Facilities Management Fire Station Irnorovement~ - Facilities Management oversaw the restoration of Bell Tower and Facade at Fire Station #1. Fire-EMS Department Safety Insoection$ - Fire prevention safety inspections hit an all-time high, with over 8,ooo commercial retail and industrial fire safety inspections being performed. ~-A federal grant in the amount of $6oo,ooo-plus was used to purchase a state-of-the-art air pack breathing system for firefighters. The selection committee was comprised of individuals from city and county, with the county purchasing identical system furthering regional corporation. Decrease in Fires - For the first time since keeping records, the number of "working fires" in the city dropped below loo for the year. Finance J~LqL~d:~[~ - The Finance Department refinanced the 1994 bond series, saving $2.7 million over the remaining life of the bonds. HUD Loan - The department refinanced the city's HUD Section lo8 loan, saving $67o,ooo over the remaining life of the loan. Bond Payoff- The department coordinated the payoff of the Century Station Parking Garage lease/bonds, saving $1.9 million in interest over the remaining life of the bonds. Tax Auctions - Finance coordinated two delinquent property tax auctions, collecting delinquent taxes and getting the property back into productive use. Audits - Staff completed several large non-routing sales tax and cell phone tax audits, bringing in more than $8oo,ooo in additional taxes. Bond Rating - The department coordinated a Bond Rating Agency visit to update rating agency analysts on city projects to help assure maintenance of city's favorable bond rating. Fleet Management Fleet Availability - Fleet Hanagement achieved an average of 95% fleet availability for 12 consecutive months and 99% for the month of November 2003. New Trucks - Staff designed and partnered with the industry to build two new Solid Waste Management trucks. The designs have been incorporated into several other municipalities' Solid Waste Management operations. Creative Purchasing - Fleet almost doubled the purchasing power of available CMERP funds through use of innovative out-of-the-box approaches, state contracts and robust, aggressive negotiations with vendors. Greater Roanoke Transit Company State Recognition - The Greater Roanoke Transit Company was awarded the Virginia Transit Property of the Year for 2003, at the state bus "Roadeo." Fundin~ for Bus Service - The company was awarded additional operating and capital funding for the bus service to the New River Valley area. Housing and Neighborhood Services ~- Housing and Neighborhood Services has increased its overall responsiveness by 2o% because inspectors are more efficient and the contractors are responding/addressing violations quicker. Since July ~, 2003, staff cited 6~9 overgrown lots and cut 299; cited 576 junk cars and towed zoo vehicles; and demolished 14 properties. Lead~- A Leadership College was created to educate citizens about how the city of Roanoke government functions, and to teach best practices in leadership and community organizing including conflict resolution, community outreach, and facilitating meetings. Graduates of the leadership college are empowered to serve as resources within their respective communities and help sustain quality of life in their neighborhoods. To date, two classes have graduated from this course. Lead Paint Education - The city was awarded a $1.5 million grant from HUD to educate residents about the dangers of lead poisoning, test children for elevated blood levels, and control and abate lead hazards in soo homes. Roanoke was the only locality in Virginia to receive this funding in 2003. Home Renovations - The department partnered with World Changers to renovate 43 homes in Roanoke's inner city neighborhoods. A total of 43o youth and their chaperones from the World Changers organization completed repairs work free of charge for low-income families and individuals. Many of the residents were older adults on fixed incomes, disabled, or unable to complete the repairs themselves for financial reasons. Neighborhood Advocates Created - Roanoke Neighborhood Advocates (RNA) was created by City Council to inform neighborhood-based or§anizations and the public of polices and courses of action that support neighborhoods; advise organizations on building their organizational, administrative and advocacy capacities; oversee preparation of an annual state of the neighborhoods report to City Council; and oversee the administration of the neighborhood grant program. Human Resources Employee Survey - The first employee survey was conducted, including a foUow-up employee focus group process used to get more detailed information from employees. Benefits Fair- The department held its first benefits fair in November 2003. lob Classification - Department staff completed a major job classification and pay study for the labor and trades area resulting in more competitive job classifications and increased pay for certain jobs. On-Lin~- HR initiated the next phase of the on-line application process, which allows applications to be referred to departments on-line, therefore providing quicker response and less paper. Management and Budget Grant Writin§- The grant writing initiative using the services of Randall Funding, inc. has been successful, resulting in the award of approximately $2.4 million, with a minimal level (approximately $24o,ooo) of cash match. Financial Plan - The department developed a multi-year financial plan that identifies potential funding gaps in subsequent budget years. Pr ram A i ce - Staff facilitated the effort to save the Virginia Cares Program by serving as the fiscal agent for the program. Parks and Recreation Urban Forestry Plan -An Urban Forestry Plan was approved as an addition to the city's Vision 2oo1-2o2o Comprehensive Plan. Youth Commission - The commission took an active role in the community this year through the review of information regarding programs that will impact the youth of the city such as Mill Mt Theatre, Underground Roanoke, and working with the YMCA on the design and programs for the new YMCA. They also completed the" Rock the Park 'o3" Concert with approximately 25o youth and adults in attendance, developed a new application for new members and are in the process of recruiting new members. Youth Commission activities were featured several times in local newspapers. ADA_.~_EQ_~_pliance-ADA-compliant sidewalks were added at Lakewood and Kennedy Parks, and the access trail to the Mill Mountain park shelter was paved, allowin§ for easier access to these parks for people with disabilities. Additionally, Parks and Recreation is installing grills, picnic tables, and benches that are accessible by guests with disabilities at Smith Park, adjacent to the Greenway and parking areas. The section of the Mill Mountain Greenway between Elmwood Park and the south end of Williamson Road also is ADA compliant. Planning, Building and Development Neighborhood Plan~-The department completed lo neighborhood plans, which were adopted by City Council, covering 17 neighborhoods. Zonin~ Ordinance Uodate - Progress has been made on the update of the Zoning Ordinance to the point of producing a "Pubic Review Draft." Police Department Report-Writin.q Software - The department has implemented a program that allows officers to write reports in patrol cars utilizing a laptop computer. Work is currently underway for the wireless portion of this project, which will allow officers to export their completed and state-validated reports wirelessly into the Records Bureau. Previously, reports were handwritten and then had to be typed. With the new report writing system, officers now key the necessary information into a standardized template on the computer. A process that once took a minimum of one hour to complete can now be accomplished in 20-25 minutes. Street Crime Unit - A new street crime unit has recently been organized to identify and eliminate crime "hot spots" within our neighborhood communities. Dedicating officers to the unit has enhanced our abilities to respond to complaints of gun discharge, drugs, etc., and has enhanced our efforts to prosecute gun violations. A significant number of cases have been adopted by federal government under the Exile Program. Northwest Office- The Police Department reopened a Northwest satellite office in the Villa Heights Recreation Center in December 2002. By using this new office space for various police functions, officers will be more visible in the neighborhood in which they work. Public Libraries System UPgrade- The Public Libraries completed a major upgrade of the Il-year-old Data Research System and migrated via group with 8otetourt, Salem, and Roanoke County to a new robust web-based catalogue caUed SIRSI. This upgrade strengthens our long-term commitment to a regional approach by supplying library services and collection materials to library customers. Comouters Added - Greater customer access to information technology and computer-literacy education occurred this fiscal year with the addition of 37 personal computer stations to the Public Library System. The number of computers available at public library locations increased from 67 to lo4. Social Services USDA Recognition -The USDA Food and Nutrition Service held a Big Cities Conference June 4-5, 2oo3 in Fredericksburg, VA, where the Roanoke Department of Social Services was recognized as having the second lowest error rate of those Social Service agencies in the Mid-Atlantic Region in attendance. The USDA's criterion for designation ora "Big City" is based on caseload size and the loca[ity's error rate in relation to that caseload. Representatives from lo other Virginia localities, along with seven from Pennsylvania (including Philadelphia and York Co.), the District of Columbia and West Virginia) were there. Roanoke's Iow error rate of 4.48% for FY o2 was surpassed only by Washington Co., PA's 1.74%. Solid Waste Management Budget - In 2003, Solid Waste Management came in under budget for the first time in over lo years. This is attributed to the improved recycling program and the addition of the new equipment over the last two years. New Trucks - SWM and Fleet Management worked together to develop a new automated "Bandit "truck to fit the needs of our city. Purchasing Division Purchasin~ Rules Established- The division developed and adopted a Procurement Manual, and users have been trained. ~- The division has participated in the following joint procurement proiects with Roanoke City Public Schools: · Vehicles · Construction needs under$3o,ooo. · Surplus item excludingvehicles. · Rebuild America. Technology ~- In 2003, the Center for Digital Government recognized Roanoke as Top Digital City in the population category of 75,ooo-~.24,999 for the third consecutive year. Wireless Internet - DoT partnered with the New Century Technology Council, Downtown Roanoke, Inc., the Roanoke Higher Education Center and Cisco Systems in the creation of the Downtown Roanoke WiFi zone. This technology was made available in the Downtown Roanoke area in September 2003. Deoartmental Assistance - DoT assisted the Police Department with the implementation of mobile reporting in its patrol cars and the Public Libraries with the upgrade of the regional library system. Transportation Division Lon~-Ran~e Transoortation Plain - The division effectively led an inclusive process to adopt a new Long-Range Transportation Plan that conforms to the city's Comprehensive Plan. Bike Lane - The division installed the city's first marked bike lane on Memorial Avenue. Utilities Awards for Crystal Sorin~ Filtration Plant-Housing the largest microfiltration system in Virginia, the city of Roanoke's Crystal Spring Filtration Plant was built in record time and under budget to filter water from the city's secondary water source, Crystal Spring. Crystal Spring Filtration Plant was selected as a 2003 Project of the Year by the American Public Works Association and also won a 2003 Construction Management Association of America Project Achievement Award. New Regional Wastewater Contract-In the spirit of continued cooperation amongvalley governments, the five partners in the Water Pollution Control Plant--the cities of Roanoke and Salem, the town of Vinton, and Roanoke and Botetourt counties--devised a workable plan in less than a year to provide a much-needed upgrade to the facility. The partners will jointly fund the project based on their individual percentage of flow capacity in the plant. A capital reserve fund is also being formed to ensure that future capital needs will be met. Water Pollution Control Plant Improvements- The completion of the wet weather improvements design for the Water Pollution Control Plant was one of the fastest large project design turnarounds in city history, and underwent some of the tightest project quality reviews ever conducted. The bid contained what is believed to be the largest award (by dollar value) to Minority Business Enterprises and Women Business Enterprises as well as significant increases in local business involvement in the project. Department of Utilities staff and Purchasing staff worked together to conduct bid workshops and a Contractor's breakfast, increased publicity of opportunities and worked extensively to communicate with the local business community to achieve these project milestones. The Water Pollution Control Plant staff has worked diligently to process a record amount of flow through the facility, in compliance with permit requirements, through an extremely wet year. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 8, 2004 File #2-58-60 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36589-010504 appropriating funds for vehicular equipment and revising the revenue estimates for sales of surplus vehicles and insurance recoveries, and amending and reordaining certain sections of the 2003-2004 Fleet Management Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday January 5, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Darlene L. Bu~ham Janua~ 8,2004 Page 2 poz Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget R. Darryl Frazier, Fleet Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The fifth day of January, 2004. No. 36589-010504. AN ORDINANCE appropriating funds for vehicular equipment and revising the revenue estimates for sales of surplus vehicles and insurance recoveries, amending and reordaining certain sections of the 2003-2004 Fleet Management Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Fleet Management Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Vehicular Equipment 017-440-2642-9010 313,000 Revenues Sale of Surplus Property 017-110-1234-0861 250,000 Insurance Recoveries 017-110-1234-0992 63,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 S40-8S3-2333 fax: 540-853 1138 January 5,2004 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor C. Nelson Harris, Vice Mayor William D. Bestpitch, Council Member William H. Carder, Council Member M. Rupert Cutler, Council Member Alfred 'I'. Dowe, Jr., Council Member Beverly T. Fitzpatrick, Jr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Appropriate additional revenues Background: Historically, proceeds from the sale of surplus Vehicles/Equipment have been budgeted and recorded in the General Fund. The FY04 adopted revenue estimate for the sale of fleet is $100,000 within the General Fund. Fleet Management has received approval from the City Manager to use Vehicle/Equipment Surplus proceeds to supplement the funding of replacement of aged vehicles and equipment. From July 2003 to date, $153,132 has been collected in surplus revenue from the sale of vehicular equipment. For FY04, the projected revenue estimate for the sale of vehicle and equipment surplus is $350,000. This revised revenue estimate needs to be established in the Fleet Management Fund. Insurance proceeds are also received by the Fleet Management Fund when third parties are required to pay the City for vehicular accidents. The current year revenue estimate for such recoveries is $7,000, but, based on historical performance and current year expectations, an estimate of $70,000 is more likely. Funding from insurance recoveries is used to make vehicular repairs or replacements as considered necessary. Mayor Smith and Members of City Council January 5, 2004 Page 2 Recommended Action: Increase the revenue estimates in the Fleet Management Fund for Sale of Surplus property by $250,000 and insurance recoveries by $63,000. Appropriate funding of $313,000 in the Fleet Management Fund to the Vehicular Equipment account. Respectfully submitted, City Manager DLB:rdf C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance INTERDEPARTMENTAL COMMUNICATION Department of Fleet Management "The Elite Fleet" Date: 05/2~03 Subjec*~ Darlene Burcham, City Manager R. Darryl Frazier, Fleet Vehicular Disposal Authority for the disposal of city vehicles and equipment is by letter from the City Manager to Purchasing. Recently, we received authority to dispose of several police sedans through competitive bid pro~ess. The result was that we were able to secure a selling price which net;ted the city twice the averse amount; previously received for these same typ~ vehicles. We are now in the process of going to an internet based auction :o dispose of city vehicles. As with the proceeds from the disposal of the police ~edans, I request that all funds from vehicle/equipment dispo~ls b~ returned co the vehicle/equipment CMERP account to be used Your attention and kind consideration to this matter is greatly appreciated. If I can be of any RDF/ddh pc: Bob Bird, Acting Purchasing Manager Elizabeth Dillon, Assistant City Attorney, III Jeffrey Powell, Director General Services Chip Snead, Assistant City Manager ~i{~g communk)' ond serving our customers wi[h o commitment to our values Honesty [] Respec~ [] Responsibility ~ Teamwork CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 8, 2004 File #60-178-200-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36591-010504 approving certain amendments to the Five Year Consolidated Plan for FY 2003-2004, as described in the City Manager's letter dated January 5, 2004 to Council. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 5, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Bumham Janua~ 8,2004 page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The f±fth day of January, 2004. No. 36591-010504. A RESOLUTION approving certain amendments to the Five Year Consolidated Plan for FY 2003-2004. WHEREAS, each year, the City receives Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), and Emergency Shelter Grant (ESG) funding from the United States Department of Housing and Urban Development ("HUD") for certain programs and activities; WHEREAS, to receive such CDBG, HOME and ESG funding, the City must submit a Five Year Consolidated Plan ("Plan") and Annual Updates to HUD; WHEREAS, substantial amendments to the Plan must undergo a 30-day public review and comment period and be approved by City Council; WHEREAS, unanticipated program income has been received as a result of a payment from the Hotel Roanoke, L.L.C., in excess of that which was budgeted, and funds exist from unexpended prior-year CDBG funds, which present an opportunity to assist a number of programs and activities of importance to the community; and WHEREAS, in order to implement new programs and activities and to fund existing programs and activities from the excess income, the Five Year Consolidated Plan must be amended. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the amendments to the Five Year Consolidated Plan as described in the City Manager's letter dated January 5, 2004, to this Council are approved. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 8, 2004 File #236-200-60-178 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36590-010504 appropriating funds for the Community Development Block Grant, and amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, in connection with certain amendments to the Five Year Consolidated Plan for fiscal year 2003-2004 as described in the City Manager's letter to Council dated January 5, 2004. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, Janaury 5, 2004. Mary F. Parker, CMC City Clerk MFP:ew Jesse A. Hall January 8, 2003 Page 2 pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Acting Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The fifth day of January, 2004. No. 36590-010504. AN ORDINANCE appropriating funds for the Community Development Block Grant, amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED bythe Council of the City of Roanoke that certain sections of the 2003-2004 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Unprogramed CDBG-Other Unprogramed CDBG-Section 108 Loan Revenues Other Program Income-RRHA Demolition Home Ownership Assist-Atlantic Rental Rehab Repayment Hotel Roanoke Section 108 Loan Repayment 035-G03-0340-5189 035-G04-0440-5188 035-G03-0300-2203 035-G03-0300-2204 035-G03-0300-2222 035-G03-0300-2240 035-G04-0400-2434 $ 18,615 486,466 4,692 1,443 9,552 2,928 486,466 Pursuant to the provisions of Section 12 of the City Charier, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ ~ty C~l~rkP~ ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W,, Room 364 Roanoke, Virginia 2401 ~ 540 853 2333 fax: 540-8S3-1138 danua~ 5,2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment of the Consolidated Plan 2003/2004 Annual Update Background: In order to receive Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) funding, the City of Roanoke must submit a five-year Consolidated Plan and Annual Updates to the U.S. Department of Housing and Urban Development (HUD). Substantial amendments to the plan must undergo a 30-day public review and comment period and be approved by City Council. At this time, the City has available $505,081 in unanticipated CDBG program income and $90,728 in unexpended prior-year CDBG funds that may be used to undertake new activities or expand current activities. Much of the unanticipated program income results from a payment from the Hotel Roanoke, LLC (HRLLC) in excess of the amount budgeted. (The HRLLC pays the City annually as a result of the HUD Section 108 loan that contributed to renovating the hotel.) The City has identified seven activities of importance to the community, which are summarized on the attachment to this report, to use these funds. In order to implement these uses, each activity and its associated funding must be added to the current plan. Individually and collectively, the activities constitute a substantial amendment to the plan that must be approved by City Council prior to their implementation. The Honorable Mayorand Members of Council January 5,2004 Page 2 Considerations: The 30-day public review and comment period was conducted from November 25 to December 26, 2003. No comments objecting to the intended amendments were received. Implementing the use of these funds during the current year will have the added benefit of assisting the City to maintain compliance with HUD's requirements concerning timely expenditures. Recommended Actions: 1. Approve the amendments to the Consolidated Plan, as detailed in the attachment to this report. 2. Appropriate $505,081 in excess program income to accounts designated by the Director of Finance and adjust revenue accounts accordingly. Respectfully submitted, City Manager DLB:feb Attachment c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management & Budget Frank E. Baratta, Budget Team Leader CM03-00241 City of Roanoke, Virginia Consolidated Plan 2003/2004 Annual Update Amendments January 5, 2004 NNEO Fifth Street Gateway Project - $200,000 in 2003-2004 CDBG funds will to be invested to assist the predevelopment and development of housing. Activities may include design and construction of multi-unit rental housing, including associated infrastructure. Multi-Unit Affordable Rental Housing Project - $100,000 in 2003-2004 CDBG funds will be invested to assist the predevelopment costs of a multi-unit rental housing for Iow- and moderate-income persons. The primary activities are anticipated to be planning and design. Villa Heights Recreation Center - $84,000 in 2003-2004 CDBG funds will be invested to assist the improvements needed for this community center. The primary activities are anticipated to involve the replacement of major systems and components of the facility. Neighborhood Infrastructure Improvements -- $82,309 03-2004 CDBG funds will be invested to assist with curb, gutter and sidewalks or other improvements in the Hurt Park or other Iow- and moderate-income neighborhoods of the City. Gainsboro Historic Survey -- $12,500 in 2003-2004 CDBG funds will be invested to assist with preparing a survey of structures as part of the effort to obtain historic designation for areas of this neighborhood. Housing Strategy Development - The City will in crease its investment of 2003- 2004 CDBG funds from $50,000 to $87,000 to assist with the preparation of a housing strategy for the community, including identification of affordable, market- rate and upscale development opportunities. World Changers 2004 -- $80,000 in 2003-2004 CDBG funds will be invested to assist with the costs of limited rehabilitation for Iow- and moderate-income owner- occupied homes, including the use volunteer youth and adult workers organized by the North American Mission Board. Total Funds to be Amended into the Plan: $595,809.00 * * Note: Of this amount, $505,081 is to be appropriated from program income received in excess of the amount budgeted and $90,728 is previously appropriated unprogrammed funds. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 8, 2004 File #24-212 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36592-010504, amending and reordaining §21-80, Discharging firearms, Article III, Weapons, of Chapter 21, Offenses- Miscellaneous, of the Code of the City of Roanoke (1979), as amended, exempting persons authorized by the City to cull male deer from the application of §21-80. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 5, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham January 8, 2004 Page 2 pc: The Honorable The Honorable The Honorable The Honorable The Honorable District Court The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court Francis W. Burkart, Ill, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court John B. Ferguson, Chief Judge, Juvenile and Domestic Relations The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, 1700 Capital Circle, S. W., Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police Dana D. Long, Manager, Billings and Collections 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The fifth day of January, 2004. No. 36592-010504. AN ORDINANCE amending and reordaining §21-80, Discharging firearms, Article Il/, Weapons, of Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as amended, exempting persons authorized by the City to cull male deer from the application of §21-80; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 21-80. Discharging firearms. (a) It shall be unlawful for any person to shoot any gun, pistol or any other firearm within the limits of the city, except in case of urgent necessity. This section shall not apply to members of the city police force, persons authorized by the city to cull amter4ess deer under the conditions of the Urban Deer Management Program Permit (DPOP) granted to the city by the Virginia Department of Game and Inland Fisheries, members of the established armed forces and members of bona fide gun clubs, shooting on ranges approved by the city council and established in the city for their use, and persons shooting in licensed shooting galleries. (b) A violation of this section shall constitute a Class 1 misdemeanor. 2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE Office of the City Manager Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Room 364 Roanoke, Virginia 24011 540-853-2333 fax: $40-853-1138 Janua~ 5,2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment to City Code Section 21-80 Background: The City's Deer Management Program was implemented on November 10, 2003 and will finish on March 1,2004. The proposed outcome of this program was the elimination of between seventy-five (75) and two hundred (200) antler-less deer on City property. As stated earlier, the impact of deer overpopulation can become overwhelming if left unchecked. The city's antler-less deer population has been reduced by forty-nine (49) during the first nineteen (19) days of this program. Thus, the average antler-less deer kill is 2.6 deer per program night. The three (3) retired Roanoke Police Officers hired as "shooters" for this program report that it is not uncommon to see a herd of 5-10 deer each night and that the ratio of antlered (young male) deer to antler-less (female) deer appears to be 10:1. Killing antler-less deer is the first priority of this program. However, in order to achieve the desired impact in reducing and controlling the City's deer population, the killing of antlered deer needs to become part of this program to allow thinning the herds at a much higher rate. Section 21-80 of the Code of the City of Roanoke (1979), as amended, states that "it shall be unlawful for any person to shoot any gun, pistol or any other firearm within the limits of the city, except in the case of urgent necessity. This section shall not apply to members of the city police, persons authorized by the city to cull antlerless deer under the conditions of the Urban Deer Management Program Permit (DPOP) granted to the city by the Virginia Department of Game and Inland Fisheries, members of the established armed forces and members of bona fide gun clubs, shooting on ranges approved by the city council and established in the city for their use, and persons shooting in licensed shooting galleries." There is no provision in Section 21-80 that The Honorable Mayorand Members of Ci~ Council January 5,2004 Page 2 allows for the discharge of a firearm for the purpose of culling the antlered deer population. The proposed amendment to Section 21-80 (attachment) states that "persons authorized by the city to cull ant!cr!ccs deer under the conditions of the Urban Deer Management Program Permit (DPOPP) granted to the city by the Virginia Department of Game and Inland Fisheries" will be allowed to discharge a firearm within the limits of the city. The proposed amendment to Section 21-80 will enable the city to more fully implement its deer management plan. Recommended Action: City Council adopt an ordinance amending Section 21-80 of the City Code pertaining to the discharging of firearms. Respectfully submitted, Darlene L. Burcham City Manager DLB:fjd C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager A. L. Gaskins, Chief of Police CM03-0249 JESSE A. HALL Director of Finance email: jesse hall~ci.roanoke.va.us CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: mm shawvcr~ei roanoke.va.us January 5, 2004 The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: November Financial Report This financial report covers the first five months of the 2003-2004 fiscal year. The following narrative discusses revenues and expenditures. REVENUES Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the prior year. As of the end of November, approximately $1.6 million in recovered costs had been received and was included in the Charges for Services revenue category. Adjusted for this change in reporting of recovered costs, General Fund revenues increased 5.9% compared to FY03. Other significant variances in specific categories of revenues are discussed in the following paragraphs. General Property Taxes increased 5.8% or $1,550,154 compared to FY03. Current real estate tax revenues led this increase with growth of 7.6%. New construction and the January I, 2003 massessment generated this growth, as budgeted. Increases in tax judgments and penalties and interest revenues contributed an additional $69,889 in current year revenues. The Local Tax category is a primary indicator of the health of our local economy. The category increased nearly 8% as compared to last year. Sales tax revenues led this growth, and they increased by 7% when adjusted for several one-time collections totaling approximately $300,000 which resulted from sales tax audits conducted during the current year which revealed underpayment of prior years' sales taxes. The growth in the sales tax results from continued recovery in our economy as well as the fact that fall 2003 retail sales were adversely affected by the sniper shootings within Virginia which understandably kept shoppers at home. A comparison of year-to-date growth in local sales tax of surrounding localities reveals similar growth trends as those experienced here in Roanoke. Other local taxes with positive performance through November included the transient room and prepared food and beverage taxes with growth of 7% and 5%, respectively. Permits and Fees grew by 29.8% or $110,255 over FY03 due to growth in building, plumbing, and electrical fees. This growth was generated as a result of new construction and various expansions to existing companies. Grants-in-Aid Commonwealth declined approximately 6% since last year. Decreases occurred in the state share of personal property tax, funding of the constitutional offices, reimbursements for comprehensive services act expenditures and the jail block grant. No growth is anticipated in the Grants-in-Aid Commonwealth category which has a current revenue estimate that is .8% lower than the FY03 revenue estimate. Honorable Mayor and Members of Council January 5, 2004 Page 2 Charges for Services have increased due to the aforementioned change in recording recovered costs as revenue in FY04. Additionally, EMS revenues have increased in the current year, as anticipated, in accordance with federally-permitted fees. Miscellaneous Revenues grew by $895,000 over FY03 due to the sales of property at the Roanoke Center for Industry and Technology and a small tract of land on Airport Road to the Federal Aviation Administration. Revenues from these land sales were recently appropriated to projects in the Capital Projects Fund including one project to further the development of infrastructure at RCIT. Internal services declined approximately 22% due to a timing difference in billings to the Airport for Fire Safety services coupled with the fact that the City no longer bills RVDC for fiscal services ($22,500 in FY03). EXPENDITURES AND ENCUMBRANCES A couple of key changes continue to impact the obligations of the City in the 2003-2004 fiscal year as noted in previous reports. First, the City granted a pay raise to active employees effective July 1, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division created an initiative to assure that contractual commitments such as rents are encumbered via purchase order for the almual amount. This resulted in higher obligations in the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also, the changes to recording of recovered costs, discussed above, results in affected departmental obligations being greater than the prior year since the recovered costs are no longer deducted from obligations. General fund expenditures and encumbrances have increased 9.9%. Adjusted for the change in recovered costs, this increase is 8.1%. Significant variances caused by fluctuations other than the change in accounting for recovered costs are discussed below. Public Safety expenditures grew due to increases in personal services in the labor-intensive Police and Fire departments. Health and Welfare expenditures increased 12.5% due to an overall rise in Social Services expenditures. Particularly, increases occurred in ADC-foster care and training, as well as adoption costs, when compared to the prior year. Subsidies paid to Total Action Against Poverty were up $169,659 over FY03 due to timing differences in payments. Parks, Recreation and Cultural expenditures increased as a result of an increase in Department of Technology billings which resulted from a change in the billing method. Community Development expenditures and obligations grew due to a budgeted increase in donations over to various local organizations funded by the City. Also contributing to the increase was a one-time expenditure for the Mill Mountain Zoo water line improvements and for the City's branding initiative. The Transfer to Debt Service decreased as a result of debt service savings from the Series 2003 refunding issue. Additionally, the payments required on the 2002 Series issues are lower in the current year than in FY03. The Transfer to School Capital Projects Fund resulted from an appropriation of fund balances relative to CMERP for a reserve for future school construction and renovation costs. There was no similar transfer in 1~03. Nondepartmental expenditures and obligations increased due to a transfer of $2,845,800 to the Parking Fund to redeem the lease of the Century Station parking garage with the Housing Authority. I would be pleased to answer questions City Council may have regarding the monthly financial statements. JAH/DLH Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Data for the Period July t - Nov 30 July I - Nov 30 Percentage 2002-2003 2003-2004 of Change Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimatas Received $ 26,537,875 $ 28,088,029 5.84 % $ 83,500,217 33.64% 14,078,598 15,162,066 7.70 % 60,866,657 24.91% 370,757 481,012 29.74 % 907,302 53.02% 524,315 557,361 6.30 % 1,296,130 43.00% 409,642 390,547 -4.66 % 1,093,091 35.73% 11,263,158 10,578,160 -6.08 % 45,940,204 23.03% 113,552 100.00 % 34,300 331.06% 1,280,404 3,090,712 141.39 % 8,469,262 36.49% 86,412 981,972 1,036.38 % 420,474 233.54% 360,497 280,453 -22.20 % 2~529~153 11.09% $ 54~9111658 $ 5917231864 8.76 % $ 205~0561790 29.13% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Transfer to School Capital Projects Fund Nondepartmental Total $ Year to Data for the Period Current Fiscal Year Percent of July 1 - Nov 30 July t - Nov 30 Percentage Unencumbered Revised Budget 2002-2003 2003-2004 of Chan~le Balance Appropriations Obli~lated $ 4,612,819 4,759,332 3.18 % $ 7,152,850 $ 11,912,I82 39.95% 2,550,446 2,481,002 -2.72 % 4,088,606 6,569,608 37.76% 18,552,813 22,380,892 20.63 % 27,694,444 50,075,336 44.69% 11,368,774 11,770,531 3.53 % 13,341,771 25,112,302 46.87% 10,374,234 11,673,472 12.52 % 16,897,928 28,571,400 40.86% 2,007,429 2,399,527 19.53 % 3,083,684 2,401,817 2,908,605 21.10 % 3,211,360 12,016,455 10,267,097 -14.56 % 4,725,735 20,157,121 20,370,603 1.06 % 28,518,843 1,025,630 100.00 % 3,605r463 6~326,491 75.47 % 5r578,285 871647~371 96~3631t82 9.94 % $ 1t41293~606 5,483,211 43.76% 6,119,965 47.53% 14,992,832 68.48% 48,889,446 41.67% 1,025,630 100.00% 11 ~904,776 53.14% $ 2t0~656~688 46.74% CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2003 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Purchased Water - Roanoke County Purchased Water - City of Salem Depreciation Total Operating Expenses Operating Revenues (Loss) Nonoperating Revenues (Expenses) Interest on Investments Rent Main Extension Agreements Miscellaneous Revenue Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Income (Loss) FY 2004 $ 2,011,866 1,434,619 299,156 7,281 9,104 104,010 10,031 209,802 408,138 4,494,007 1,813,040 1,107,737 655,103 3,575,880 918,127 26,471 68,685 104,490 25,609 (191,000) (470,348) (436,093) $ 482,034. FY 2003 $ 1,752,826 1,259,981 238,764 7,714 14,629 91,834 2,853 165,409 450,359 3,984,369 1,756,555 1,229,210 875,212 300,575 697,305 4,858,857 (874,488) 45,642 47,330 19,053 (41,146) (399,146) (328,267) $ (t,202,755) Note: Prior year financial statements have been restated to conform to current year presentation, 2 CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2003 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Revenues (Loss) Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Income (Loss) FY 2004 $ 2,718,572 540,439 107,677 480,196 76,909 146,575 48,988 4,119,356 962,048 1,909,441 782,457 3,653,946 465,410 38,865 33 8,765 (190,000) (303,320) (445,657) $ 19,753 FY 2003 $ 2,282,185 326,502 73,544 227,932 59,839 140,357 71,057 3,181,416 861,097 1,643,626 785,598 3,290,321 (1 O8,9O5) 66,929 320 14,205 (27,248) (309,954) (255,748) $ (364,653) CITY OF ROANOKE, VIRGINIA CiViC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2003 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues interest on Investments Flood Damage Reimbursements Virginia Municipal League Transfer from Capital Projects Fund Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer to Debt Service Fund Transfer to Department of Technology Fund Miscellaneous Total Nonoperating Revenues Net Loss 4 FY 2004 $ 46,035 12,108 2,500 17,287 2,280 3,497 13,205 8,251 1,871 56,458 1,385 164,877 757,160 568,179 221,958 1,547,297 (1,382,420) 7,904 23,453 11,865 260,000 35,000 11,450 (43,784) 12,717 318,605 (1,063,815) FY 2003 $ 45,686 22,012 62,351 4,020 17,433 31,693 445 35,160 134,128 (164) 352,764 710,613 798,933 273,765 1,783,311 (1,430,547) 14,547 200,000 (50,546) (47,754) (39) 116,208 $ (1,314,339) CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2003 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see Note) Transfer from Department of Technology Fund Interest and Fiscal Charges Miscellaneous Net Nonoperating Revenues (Expenses) Net Income FY 2004 $ 166,180 206,801 85,388 216,078 169,348 28,756 31,169 21,964 16,033 52,293 FY 2003 $ 157,477 178,642 94,993 180,145 161,128 14,267 31,573 23,149 15,171 1,388 994,010 857,933 351,426 328,918 231,816 232,009 583,242 560,927 410,768 297,006 7,953 4,790 2,845,800 115,000 78,000 (160,713) (244,921) 9,855 2,771,040 (115,276) $ 3,181,808 $ 181,730 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 5 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED NOVEMBER 30, 2003 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2003. BALANCE AT BALANCE AT BALANCE AT FUND OCT 31,2003 RECEIPTS DISBURSEMENTS NOV 30, 2003 NOV 30, 2002 GENERAL $1,257,874.30 $8,052,241.31 $18,140,642.39 ($8,830~526.78) ($5,398,759.07) WATER 3,721,626.15 581,037.70 217,587.24 4,085,076.61 5,520,097.86 WATER POLLUTION CONTROL 10,072,541.60 1,666,360.46 1,898,553.11 9,840,348.95 8,893,258.56 CIVIC FACILITIES 975,171.89 222,133.97 349,659.08 847,646.78 2,314,230.64 PARKING {2,531,567.84) 3,103,651.87 14,600.34 557,483.69 274,872.97 CAPITAL PROJECTS 51,419,019.76 55,594.84 879,786.70 50,594,827.90 58,454,951.63 MARKET BUILDING OPERATIONS 277,749.51 13,286.28 94,299.77 196,736.02 0.00 CONFERENCE CENTER 4,022,420.00 1,691.01 4,408.95 4,019,702.06 4,503,284.54 DEBT SERVICE 14,452,526.22 9,866.03 954.97 14,461,437.28 14,411,202.05 DEPT OF TECHNOLOGY 3,728,563.88 1,027,183.30 311,500.08 4,444,247.10 5,627,795.30 FLEET MANAGEMENT 883,264.71 102,106.01 367,928.98 617,441.74 1,536,292.27 PAYROLL (12,503,219.76) 15,402,246.70 17,575,535.54 (14,676,508.60) (13,937,487.34) RISK MANAGEMENT 11,664,738.30 946,283.28 700,207.67 11,910,813.91 11,792,208.50 PENSION 1,000,303.39 1,558,618.87 1,529,136.52 1,029,785.74 897,789.41 SCHOOL FUND 12,834,073.70 2,808,597.10 5,965,050.80 9,677,620.00 8,520,144.23 SCHOOL CAPITAL PROJECTS 7,048,380.52 3,299,752.34 1,050,525.74 9,297,607.12 8,882,558.79 SCHOOL FOOD SERVICE 406,981.11 277,131.18 498,370.98 187,741.31 119,781.57 FDETC 97,387.10 0.00 4,162.00 93,225.10 139,821.62 GRANT 1,952,009.12 391,518.91 373,765.87 %969~762.16 1,394,376.06 TOTAL $110,781,843.66 $39,519,301.16 $49,976,676.73 $100,324,468.09 $113,946,419.59 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 2003. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $8,637.69 975,310.82 4,750,000.00 21,432,882.25 10,444,354.34 5,000,000.00 21,024,375.00 36,691,907.99 $100,324,468.09 DATE: DECEMBER 15, 2003 VDAVID C. ANDERS(~N; TREASURER -- 6 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2003 Additions: Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments interest and Dividend Income Total Investment Income (Less) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) FY 2004 $ 1,917,038 17,690,330 707,110 18,397,440 48,691 18,348,749 $ 20,265,787 FY 2003 $ 1,683,411 (9,436,426) 730,969 (8,705,457) 91,427 (8,796,884) $ (7,113,473) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance November 30 $ 7,417,412 12,349 7,429,761 12,836,026 283,983,057 $296,819,083 $ 6,815,751 36,505 6,852,256 (13,965,729) 289,534,315 $275,568,586 7 CITY OF ROANOKE PENSION PLAN BALANCE SHEET NOVEMBER 30, 2003 Assets Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets FY 2004 $ 1,029,786 297,284,462 1,431 6,150 $ 298,321,829 FY 2003 $ 891,829 276,051,160 1,590 5,785 $ 276,950,364 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance $ 1,502,694 52 1,502,746 283,983,057 12,836,026 296,819,083 $ 298,321,829 $ 1,373,350 8,428 1,381,778 289,534,315 (13,965,729) 275,568,586 $ 276,960,364 8 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 8, 2004 File #58-60 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr, Hall: I am attaching copy of Ordinance No. 36593-010504 appropriating funds for self insured claims, and amending and reordaining certain sections of the 2003-2004 General and Risk Management Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 5, 2004. Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall Janua~ 8,2004 page 2 po; Darlene L. Burcham, City Manager Kenneth S. Cronin, Director of Human Resources Glenn A. Asher, Risk Manager Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The fifth day of January, 2004. No. 36593-010504. AN ORDINANCE to appropriate funding for self insured claims, amending and reordaining certain sections of the 2003-2004 General and Risk Management Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 General and Risk Management Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Risk Management Fund Fund Balance Reserved for Self-Insured Claims . Risk Management Fund Revenue Transfer from General Fund Retained Earnings Reserve for Self-Insured Claims 001-250-9310-9529 001-3327 019-110-1234-1037 019-3327 250,000 (250,000) 250,000 250,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. JESSE A. HALL Director of Finance mail: jeue_hall~i.roanoke.va.us January 5,2004 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice-Mayor The Honorable William D. Bestpitch, Council Member The Honorable M Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Subject: Transfer of General Fund Balance Reserve for Self-Insured Liabilities Dear Mayor Smith and Members of City Council: Section 2-188.1 Reserve for self-insured liabilities, Code of the City of Roanoke (1979), as amended, stipulates that, at the conclusion of each fiscal year, two hundred fifty thousand dollars ($250,000) to the extent available from any undesignated General Fund balance at the end of such fiscal year, shall be reserved for self-insured liabilities of the City. The maximum balance of the reserve is three percent of total General Fund appropriations for the concluded fiscal year. As such, at June 30, 2003, $250,000 was reserved in the General Fund for self-insured liabilities. The attached budget ordinance appropriates the $250,000 reserved in the General Fund for self- insured liabilities to be transferred to the Risk Management Fund where the remaining self-insured reserve exists. The budget ordinance also establishes a revenue estimate in the Risk Management Fund for this transfer, increasing the Reserve for Self-Insured Liabilities. We recommend your approval of this budget ordinance. Sincerely, Jesse A. Hall Director of Finance JAH/PRW/cg C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Kenneth S. Cronin, Director of Human Resources Glenn A. Asher, Risk Manager MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: {540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.u$ January 8,2004 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #17 R. Michael Amyx, Executive Director Virginia Municipal League P. O. Box 12164 Richmond, Virginia 23241 Dear Mr. Amyx: I am enclosing copy of Resolution No. 36594-010504 extending an invitation by the Mayor and Members of the Council of the City of Roanoke for the City of Roanoke to serve as the site for the Annual Conference of the Virginia Municipal League in the year 2009. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 5, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Darlene L. Burcham, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The~f±fth day of January, 2004. No. 36594-010504. A RESOLUTION extending an invitation to the Virginia Municipal League, expressing the desire of this Council that the City of Roanoke be the site for the Annual Meeting of the Virginia Municipal League in 2009. WHEREAS, the City of Roanoke offers a unique blend of shopping, entertainment, cultural attractions, and a sense of place bom of authentic history; WHEREAS, the City of Roanoke has completed much downtown revitalization, including among other things, a cultural center for all of western Virginia known as Center in the Square, a renovated Market area, an Intermodal Transportation Center; the Roanoke Higher Education Center is in operation, the O. Winston Link Museum will soon be open, and the O. Winston Link Railwalk, which connects the City Market area to the Virginia Museum of Transportation is now complete, along with new shops and parking facilities; WHEREAS, restoration of the 330-room Hotel Roanoke and construction of an adjoining 90,000-square foot Conference Center have been completed; WHEREAS, the Roanoke Neighborhood Advocates is a model for promoting citizen involvement to implement neighborhood improvement projects and revitalization; WHEREAS, the City hosted the highly successful 2003 Annual Meeting of the Virginia Municipal League (VML); WHEREAS, this City is desirous of serving as the host of the Annual Meeting of the VML in 2009; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council hereby officially expresses its desire to host the Annual Meeting of VML in 2009. 2. The City Manager is authorized to execute any forms required by VML to be completed by a locality desiring to be considered as a conference site. City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 12, 2004 File #102-249 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 5, 2004, Council Member Bestpitch acknowledged receipt of a communication from the Architectural Review Board in regard to the First Street Bridge replacement and potential uses for the historic bridge. He requested that the communication be referred to the City Manager for report to Council on the various options for preserving and utilizing the bridge in the future. Mary F. Parker, CMC City Clerk MFP:ew CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 12, 2004 File #20-66 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L; Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 5, 2004, Council Member Wyatt referred to a request of Mr. and Mrs. Lee L. Altice, 2515 Daleton Boulevard, N. E., with regard to installation of no parking signs on the street while new construction is in progress. She advised that the developer is willing to work with the City and others to address the concerns of residents and requested that the matter be referred to the City Manager for report to Council. Sincerely, City Clerk MFP:ew CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 12, 2004 File #178 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 5, 2004, Council Member Wyatt called attention to numerous older homes in the City of Roanoke that have been converted to apartments and suggested that the City, working in conjunction with the Roanoke Redevelopment and Housing Authority, identify incentives to property owners who restore such dwellings to their original state. Mary F. Parker, CMC City Clerk MFP:ew