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HomeMy WebLinkAboutCouncil Actions 02-02-04 Bestpitch 36611-020204 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY2, 2004 9:00 A.M. EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order--Roll Call. (All Council Members were present.) A communication from Mayor Ralph K. Smith requesting that Cotmcil convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. Approved (7-0) File #110-132 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (7-0) File #2-132-166 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (7-0) File #2-132-166 Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m. docket. (15 minutes) Topics for discussion by the Mayor and Members of Council. (15 minutes) · Liaison Committee Assignments Filegll0 Council expressed an interest in pursuing Atlantic Coast Airlines to provide air service to Roanoke Regional Airport and requested that the City Manager report to Council as soon as possible with regard to investing in a marketing plan. File #9 Briefings: · Housing Design Corrtpetition File~178 · Zoning Update File #51 Certification of Closed Session (7-0) 20 minutes 5 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY2, 2004 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (All Council Members were present.) The Invocation was delivered byThe Reverend Peter M. Watts, Pastor, Roanoke Seventh Day Adventist Church. The Pledge of Allegiance to the Flag of the United States of Amehca was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, February 5, 2004, at 7:00 p.m., and Saturday, February 7, 2004, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing int~aired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM. CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION. 5 e PRESENTATIONS AND ACKNOWLEDGMENTS: Distinguished Budget Presentation Award in Govemrrental Budgeting. File #60-80 Proclamation declaring February 2004, as Love Your LibraryMonth. File #3-323 e CONSENT AGENDA C-1 Approved (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 17, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, to authorize conveyance of an easement to Appalachian Power Company at the Roanoke Academy for Mathematics and Science. RECOMMENDED ACTION: Concur in the request. File #28-29-467 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 17, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, to authorize a revocable encroachment into a public right-of-wayat 105 Jefferson Street, S. W. RECOMMENDED ACTION: Concur in the request. File #28-169 C-3 Qualification of the following persons: Sheri Bernath as a City Representative to the Blue Ridge Behavioral Healthcare Board of Directors, for a termending December 31, 2006; File #15-110-314 Barbara A. Botkin as a member of the ArchitecturalReview Board, for a term ending October 1, 2006; and File #15-110-249 Jane R. Conlin as a member of the Human Services Committee, for a term ending June 30, 2004; and as a member of the Roanoke Valley Juvenile Detention Center Commission, for a term ending June 30, 2006. File #15-110-72-305 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: 7 a. CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: Approval of a special policy to pay military reservists called to active duty and serve between October 1,2003 and September 30, 2004. Adopted Resolution No. 36611-020204. (7-0) File #184 Amendment to the City Code to reflect recent updates to the Virginia Statewide Fire Prevention Code. Adopted Ordinance No. 36612-020204. (7-0) File #24-70 Acceptance of Fiscal Year 2004 Fire Programs Grant funds, in the amount of $127,202.00. Adopted Budget Ordinance No. 36613-020204 and Resolution No. 36614-020204. (7-0) File #70-236 Appropriation of funds with regard to the Roanoke Passenger Station Renovation Project. Adopted Ordinance No. 36615-020204. (7-0) File #537 Approval of a revocable license for installation of an awning sign at 616 Jefferson Street, S. E. Adopted Ordinance No. 36616-020204. (7-0) File #107-169 b. CITY CLERK: Notice of expiration of the three-year term of office of Ruth C. Will son; and expiration of the term of office of Alvin L. Nash, to fill the unexpired term of Melinda J. Payne, as Trustees of the Roanoke City School Board on June 30, 2004. Applications for the vacancies will be received in the City Clerk's Office until 5:00 p.m., on Wednesday, March 10, 2004. Received and filed. File #15-467 c. DIRECTOR OF FINANCE: Financial Report for the rmnth of December 2003. Received and filed. File #10-60 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 9 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or cornnents by the Mayor, Vice-Mayor and Members of City Council. Council Member Wyatt requested an update on integration of technology between the City Treasurer's Office, the Finance Department and thc Office of Management and Budget. File #34-299-301 The Mayor called for a moment of silence in memory of the late Nora Kiser Bell, former President, Hollins University. File #367 b. Vacancies on certain authorities, boards, conmissions and coranittees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. John E. Kepley, 2902 Morrison Street, S. E., spoke in support of renovating Victory Stadium and an increase in real estates taxes due to increased property assessments. File #79-122-162 Jim Field, 17 Ridge Crest Road, Hardy, Virginia, spoke in support of the renovation of Victory Stadium. File #122 10 Evelyn D. Bethel, 35 Patton Avenue, N. E., alleged that six positions have been eliminated from the City's Planning and Code Enforcement division, and referred to difficulties encountered by private investors in their efforts to invest in Roanoke's neighborhoods. File #165-184-200 12. CITY MANAGER COMMENTS: Six code enforcement positions were moved from Planning and Code Enforcement to the Department of Housing and Neighborhood Services to address code enforcement issues in the City's neighborhoods in a more aggressive manner. The Assistant City Manager for Community Development will meet with Ms. Bethel following the Council meeting to receive specific information with regard to the issue of private interest investment in the Gainsboro neighborhood. File #79-165-178-200 The method of real estate assessment in the City of Roanoke is not the responsibility of the City Manager, but the Office of Real Estate Valuation; State Code requires an annual reassessment of real property; and the percentage of increase in real property reassessments in the City of Roanoke is at or below those of other Virginia cities. File #79-162 Expressed appreciation to City staff for their efforts to clear the streets of snow and ice during the most recent snow event last week which enabled City schools to open on Wednesday, as opposed to the Friday opening by other school systems in the area. File #184-410 1! Appointed the following persons to boards and commissions: Total Action Against Poverty File #110-226 James T. Weber, Alternate Member, Board of Directors (Waived City residency requirement) Parks and Recreation Advisory Board File #67-110 Robert C. Jones to fill the unexpired term of the Rev. David Walton, ending March 31, 2005. THE CITY COUNCIL MEETING WAS DECLARED IN RECESS UNTIL TUESDAY, FEBRUARY 10, 2004, AT 12:00 NOON AT THE ROANOKE COUNTY ADMINISTRATION CENTER, FOUTH FLOOR CONFERENCE ROOM, 5204 BERNARD DRIVE, S. W., FOR A JOINT MEETING OF ROANOKE CITY COUNCIL AND THE ROANOKE COUNTY BOARD OF SUPERVISORS, TO CONTINUE DISCUSSIONS REGARDING THE PROPOSED WESTERN VIRGINIA WATER AUTHORITY. 12 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, $.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 February 2, 2004 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, RKS:snh Ralph K. Smith Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 Ci~yWeb: www.roanokegov.com February 2, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the City, pursuant to §2.2- 3711 .A.3, of the Code of Virginia (1950), as amended. Sincerely, Darlene L. Burcham City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Sincerely, City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601 - 1210 312.977.9700 fax: 312.977.4806 November 20, 2003 Mayor Ralph K. Smith Mayor City of Roanoke 215 Church Avenue, SW Room 452 Roanoke, Virginia 24011-1538 Dear Mayor Smith: I am pleased to notify you that City of Roanoke, Virginia has received the Distinguished Budget Presentation Award for the current fiscal year from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting and represents a significant achievement by your organization. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to: Department of Management and Budget We hope you will arrange for a formal public presentation of the award, and that appropriate publicity will be given to this notable achievement. A press release is enclosed for your use. We appreciate your participation in GFOA's Budget Awards Program. Through your example, we hope that other entities will be encouraged to achieve excellence in budgeting. Sincerely, Stephen J. Gauthier, Director Technical Services Center Enclosure wu'w. gtba.org Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 ~fax: 312.977.4806 November 20, 2003 PRESS RELEASE For Further Information Contact Stephen J. Gauthier (312) 977-9700 Chicago--The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that City of Roanoke, Virginia has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: · a policy document · a financial plan · an operations guide · a communications device Budget documents must be rated "proficient" in all four categories to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to Department of Management and Budget. Since the inception of the GFOA's Distinguished Budget Presentation Awards Program in 1984, approximately 900 entities have received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a nonprofit professional association serving 14,000 government finance professionals throughout North America. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. www. gfoa.org I Office of the Mayor CITY OF ROANOKE WHEREAS, libraries enable individuals to make informed decisions about their self-governance by promoting unrestricted access to information and by serving as community centers for lifelong learning; and WHEREAS, in a worm undergoing constant change, libraries provide enduring. connections lo the past and future of our communities, nations, and civilizations; and WHEREAS, the expansion of electronic networks linking libraries and their resources, makes possible better and more easily accessible information for library users around the world; and WHEREAS, libraries provide entry to important research about health, economics, housing, the environment and countless other areas to support better living conditions and to help people lead longer, more productive and fulfilling lives; and WHEREAS, libraries support a competitive workforce with basic literacy programs, computers and other resources to help children and adults learn to find, evaluate and use information they need for their jobs, health, education and other needs; and WHEREAS. many libraries offer pre-school storyhour and summer reading programs to encourage children to begin a habit of reading that will serve to benefit their personal and professional lives,- and WHEREAS, last year, 430,000 people and 51,880 library card holders benefited from the services, programs and collections ~f Roanoke Public Libraries. NOW, THEREFORE, I, Ralph lC Smith, Mayor or'he City of Roanoke, Virginia, urge all citizens to visit Roanoke Public Libraries and "thank a librarian" for making this unique and wonderful institution possible and, do hereby proclaim February 2004. throughout this great Ali-America City, as LOVE YOUR LIBRARY MONTH. Given under our hands and the Seal of the City of Roanoke this thirtieth day of danuary in the year two ATTESZ' Mary 15 Parker Ralph K. Smith City Clerk Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable G. NeLson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Bevedy T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Conveyance of Easement to Appalachian Power Company at Roanoke Academy for Mathematics and Science Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed conveyance of property rights. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Tuesday, February 17, 2004. A full report will be included in the February 17, 2004, agenda material for your consideration. Respectfully submitted, Dadene L. Burdham~ City Manager DLB/SEF C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Encroachment into Public Right-of-Way - Awning at 105 S. Jefferson Street -Tax No. 1011124 Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public headng on proposed encroachments into public right-of-way. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Tuesday, February 17, 2004. A full report will be included in the February 17, 2004, agenda material for your consideration. Respectfully submitted, City Manager DLB/SEF C: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: ¢lerk~ci.roanoke.va.us February 6, 2004 File #15-110-314 STEPHANIE M. MOON Deputy City Clerk SHEII~k N. HARTMAN Assistant City Clerk Mr. S. James Sikkema Executive Director Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016-4001 Dear Mr. Sikkema: This is to advise you that Sheri Bernath has qualified as a member of the Blue Ridge Behavioral Healthcare Board of Directors, for a term ending December 31,2006. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sheri Bernath, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City Representative to the Blue Ridge Behavioral Healthcare Board of Directors, for a term ending December 31,2006, according to the best of my ability (So help me God). Subscribed and sworn to before me this~ day of %-~Jlq 2004. BRE,~I~)A. J S. HAMILTON, CLERK ,DEPUTYCLERK CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk February 6, 2004 File #15-110-249 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Martha P. Franklin, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Franklin: This is to advise you that Barbara A. Botkin has qualified as a member of the Architectural Review Board, for a term ending October 1,2006. Sincerely, C~M'C ~~ Mary F. Parker, City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, BARBARA A. BOTKIN, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board, for a term ending October 1,2006, according to the best of my ability (So help me God). Subscribed and sworn to before me this"~3~day of ~---~J 2004. BRENDA S.~JLTON, CL,ERK- , DEPUTY CLERK CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk February 6, 2004 File #15-110-72 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Teresa I. McDaniel, Secretary Human Services Committee Roanoke, Virginia Dear Ms. McDaniel: ' This is to advise you that Jane R. Conlin has qualified as a member of the Human Services Committee, for a term ending June 30, 2004. Sincerely, City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jane R. Conlin, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Committee to fill the unexpired term of Vickie L. Price, resigned, ending June 30, 2004, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~s;t~day of ~ 2004. BRENDA S. HAMILTON, CLERK ,DEPUTYCLERK H:\oath and leaving service\social services\jane r conlin.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 ~ 1536 Telephone: {540) 853-2541 F&x: (540) 853-1145 February 6, 2004 File #15-110-305 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Allen Hullette, Superintendent Roanoke Valley Juvenile Detention Center 498 Corner Spring Road, N. E. Roanoke, Virginia 24012. Dear Mr. Hullette: This is to advise you that Jane R. Conlin has qualified as a member of the Roanoke Valley Juvenile Detention Center Commission, for a term ending June 30, 2006. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, JANE R. CONLIN, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Juvenile Detention Center Commission, for a term ending June 30, 2006, according to the best of my ability (So help me God). Subscribed and sworn to before me this-,~i'%~day of '.~0u~2004. BY BRENDA S. HAMILTON, CLERK _,DEPUTY CLERK CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartrnan Assistant City Clerk February 4, 2004 File #184 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36611-020204 authorizing payment of supplementary compensation and restoration of certain benefits to employees who are called to active military duty and serve between October 1,2003 and September 30, 2004 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Darlene L. Burcham February 4, 2004 Page 2 pc~ Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget Kenneth S. Cronin, Director of Human Resources IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of February, 2004. No. 36611-020204. A RESOLUTION authorizing payment of supplementary compensation and restoration of certain benefits to employees who are called to active military duty and serve between October 1, 2003 and September 20, 2004. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City shall pay, upon request, to any City employee who, between October 1, 2003, and September 30, 2004, is called to active duty related to our country's war on terrorism, subsequent to that employee's employment with the City, a supplement equal to the difference between regular City salary and military base pay plus any other compensation received for such service. This supplement shall not be paid for any days that regular City salary must be paid to such employees. Employees shall provide the Department of Human Resources with the necessary documentation to establish their eligibility for the supplement. 2. Any City vacation or paid leave used by such employees during active duty related to our country's war on terrorism shall be restored. 3. Each such employee shall be deemed to have earned City vacation, paid and extended illness leave for the period of such active duty in the same manner as if such employee had remained in service with the City. 4. For each such employee who returns to service with the City within seven (7) working days of the conclusion of such active military duty, the City shall pay the City portion of the health and dental benefit premiums necessary to provide coverage for the employee effective upon the date of return to service with the City. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www~o~nokegov.cl2,m ~-eDruary ~, zoo4 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Bevedy T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Special Military Leave Pay Background: Military leave at full pay is limited to fifteen work days per federal fiscal year for employees of the City of Roanoke who are military reservists called to active duty. City Council approved Special Military Pay on November 5, 2001, to provide supplemental pay for military reservists called to active duty related to the war on terrorism. This special council action was effective through September 30, 2003, and benefited eight City employees called from reserves to active duty. These employees received a total of $30,290 in supplemental pay as a result of City Council's action. There are forty reservists in twelve departments within the City of Roanoke full time employment. Recommended Action: Approve special policy to pay military reservists who are called to active duty and serve between October 1, 2003 and September 30, 2004 the difference between their military base pay (including any other related compensation received from the military) and pay with the City of Roanoke in their current job. Covered employees would be those reservists who are called to active duty related to our country's war on terrorism subsequent to the employee's employment with the City of Roanoke. This supplemental pay will be provided upon request and with necessary documentation to the Department of Human Resources. R~, specffully_ SgJgmitted Darlene L. Bu'~cHam City Manager DLB:bka C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Kenneth S. Cmnin, Director of Human Resources CM04-0031 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk February 4, 2004 File #24-70 Stephanie M. Moon Deputy City Clerk Sheila N. Hartrnan Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36612-020204 amending and reordaining §12-16, Adoption of Virginia Statewide Fire Prevention Code; §12-17, Definitions; §12-18, Amend ments; and §12-19, Enforcement, of Article II, Fire Prevention Code, of Chapter 12, Fire Prevention and Protection, and §20-74, Parking, stopping or standing in a fire lane, of Division 1, Generally, of Article IV, Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, to update code enforcement regulations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004. Mary F. Parker, CMC City Clerk MFP:ew Attach ment Darlene L. Burcham February 4, 2003 Page 2 pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations James Grigsby, Fire-EMS Chief IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of February, 2006. No. 36612-020204. AN ORDINANCE amending and reordaining § 12-16, Adoption of Virginia Statewide Fire Prevention Code; § 12-17, Definitions; § 12-18, Amendments; and § 12-19, Enforcement, of Article II, Fire Prevention Code, of Chapter 12, Fire Prevention and Protection, and §20- 74, Parking, stopping or standing in a fire lane, of Division 1, Generally, of Article IV, Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, to update code enforcement regulations; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by amending § 12-16, Adoption of Virginia Statewide Fire Prevention Code; § 12- 17, Definitions; §12-18, Amendments; and §12-19, Enforcement, of Article II, Fire Prevention Code, of Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979), as amended, to read and provide as follows: Sec. 12-16. Adoption of Virginia Statewide Fire Prevention Code. Pursuant to the provisions of section 27-97 of the Code of Virginia (1950), as amended, the city hereby adopts and incorporates by reference as iffully set forth herein am~sha~fi~o~ the 1996 Virginia Statewide Fire Prevention Code (2000 edition), as amended (hereinafter referred to in this chapter as the "Statewide Fire Prevention Code"), ~r~...~ ~.,~nn~ x;:~-:-:~. ''~'~-'~ ,~,,~,..,.,~*~*~"':a~ Fire ~ as the same has been promulgated by the State Board of Housing and Community Development. ~a :-~..a ...... : ...... ~.: ..... ~ .................. ; .................. e ....... . ..... atew e 7 re Prevention Code, as adopted by the city, and regulations promulgated in connection therewith, shall be known as the City Fire Prevention Code. Section 12-17. Definitions. Wherever the words j ............ "local government"is are used in the ~ ,~,~ ,r:~_;~;~ Statewide Fire Prevention Code adopted by the city, it shall mean the city, and ~wherever the tc.,-'-n words, ~ "local g b dy .... ~ governin o "is are used in ..... ¢c,~c the Statewide Fire Prevention Code, it shall be held to mean the city atto, racy council for the city. Section 12-18. Amendments. The 1995 Virginia Statewide Fire Prevention Code adopted by the city is hereby amended as set out in the following paragraphs of this section. Unless indicated to the contrary, section or axicle numbers appearing in this section refer to such numbers as they appear in the 199~ Virginia Statewide Fire Prevention Code adopted by the city. Section g-44)5-,t-d-F-105.1.4 is added to read as follows: F-lO5.1.4 Fire Official. The caOefire official shall be the fire marshal of the fire prevention division, or his thefire official's assistants. Section F !05.!0 'F-]06.3.2 is added to read as follows: F 105.10 F-106.3.2 Investigation of firesl The cz~efire official shall investigate, or cause to be investigated, every fire or explosion occurring within the jurisdiction that is ora suspicious nature or which involves the loss of life or serious injury or causes destruction or damage to property. Such investigation shall be initiated immediately upon the occurrence of such fire or explosion; and if it appears that such occurrence is of a suspicious nature, the c-odefire official shall immediately take charge of the physical evidence; and, in order to preserve any physical evidence relating to the cause or origin of such fire or explosion, the ¢c,~efire official shall take means to prevent access by any person to the structure or premises until such evidence has been properly processed. The c,~cfire official shall notify those persons designated by law to pursue investigations into such matters and shall further cooperate with the authorities in the collection of evidence and prosecution of the case and shall pursue the investigation to its conclusion. Section F 105.11 F-106.3.3 is added to read as follows: F !95.!I F-106.3.3 Fire records. The codefire official shall keep a record of all fires and facts concerning the same, including investigation findings, statistics and information as to the cause, origin and the extent: of such fires and the damage caused thereby. Section F 2! !.4 F. 503.4.1 is added to read as follows: F 2 ! ! .4 F. 503.4.1 Presumption in prosecution. In any prosecution under this section, proof that the vehicle described in the complaint, summons or warrant was parked in violation of this section, together with proof that the defendant was, at the time of such parking, the registered owner of the vehicle, shall constitute in evidence a prima facie presumption that such registered owner of the vehicle was the person who parked the vehicle at the place where, and for the time during which, such violation occurred. Section F 2! ! .5 F-503.4.2 is added to read as follows: F 2!!.5 F~503.4.2 Impoundment of vehicle. Any vehicle parked in violation of this section may be impounded by, or at the request of the police or fire department and held until the penalty provided and the towing and storage charges incurred are paid. Section F 21 !.5 F-503.4.3 is added to read as follows: F 2! ! .5 F-503.4.3 Enforcement. This section shall be enforced by the cgdefire official and the Roanoke City Police Department. Section F 2 ! ! .7 F-503.4.4 is added to read as follows: F 2! 1.7 F-503.4.4 Penalty for violation of section F2!!.2503.4. Any person or firm in violation of the provisions of section F ..... 503.4 of the 1995 Virginia Statewide Fire Prevention Code adopted by the city shall be guilty of a traffic infraction, as provided in section 20-74 of this Code, and shall be subject to the penalties set out in section 20-89 of this Code. Section F-1003.2.2.11 is added to read as follows: F-1003.2.2.11 Maximum occupant load. It shall be unlawful for any person to permit overcrowding or admittance of any person beyond the approved occupant load. The fire code official, upon finding overcrowded conditions or obstructions in aisles, passageways, or other means of egress, or upon finding any condition which constitutes a hazard to life and safety, shall cause the occupancy, performance, presentation, spectacle or entertainment to be stopped until such a condition or obstruction is corrected and the addition of any further occupants prohibited until the approved occupant load is reestablished. Sec. 12-19. Enforcement. The City Fire Prevention Code 1996 Virginia State-;,'ide Fire Preventien Cede adcpte~ by isis a~Jele shall be enforced by the fire prevention division of the fire/EMS department, unless otherwise indicated. The chief of the fire department shall assign or detail such members of the fire/EMS department as inspectors or other assistants as he. the chief of the fire department may deem necessary in administering and enforcing the provisions of such code. 2. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by amending §20-74, Parking, stopping or standing in a fire lane, of Division 1, Generally, of Article IV, Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, to read and provide as follows: Sec. 20-74. Parking, stopping or standing in a fire lane. No person shall park, stop, or stand a vehicle in or otherwise obstruct a fire H:IO RDINANC ES\O-CA-FI RECO DE 122203 DOC 4 lane deSignated and marked by the fire marshal in accordance with section ~ 503.4 of the ~qre t~ ................. Statew~de Fire Prevention Code as adopted by the City of Roanoke. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Dr. M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Bevedy T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment to City Code Regarding Adoption of Virginia Statewide Fire Prevention Code Background: Effective October 1,2003, the Virginia Department of Housing and Community Development adopted the 2000 Edition of the Virginia Statewide Fire Prevention Code (SFPC) for the purpose of establishing minimum regulations to govern the enforcement of fire codes for buildings and structures. The provisions of the SFPC are based on nationally recognized model fire prevention codes published by the International Code Council, Inc., and are made part of the SFPC by reference. The SFPC also contains administrative provisions governing the use of the model codes and establishing requirements for the enforcement of the code by the local fire departments and other code agencies. Considerations: Amending the Code of the City of Roanoke will reflect in the City Code the recent amendments to the Virginia Statewide Fire Prevention Code, by referring to the updated code sections that were adopted by the State, and which are enforced at the local level. Recommended Action: City Council adopt an ordinance amending Sections 12-16, 12-17, 12-18, 12-19, The Honorable Mayor and Members of Council February 2, 2004 Page 2 and 20-74 of the Code of the City of Roanoke to bring the City Code into conformity with the recent amendments to the Virginia Statewide Fire Prevention Code. Respectfully submitted, City Manager DLB:jsf C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance George C. Snead, Assistant City Manager for Operations James Grigsby, Fire-EMS Chief #CMO4-00016 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk February 3, 2004 File #70-236 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36614-020204, authorizing the City Manager to accept the fiscal year 2004 Fire Programs Funds Grant made to the City by the Virginia Department of Fire Programs, in the amount of $127,201.85. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Dadene L. Burcham February 4, 2004 Page 2 pc: Jesse A. Hall, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations James Grigsby, Fire-EMS Chief IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of February, 2004. No. 36616-020204. A RESOLUTION authorizing the acceptance of the FY2004 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs and authorizing the execution and filing by the City Manager of any documents required by the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City'ofRoanoke hereby accepts the offer made by the Virginia Department of Fire Programs of the FY2004 Fire Programs Funds Grant in the mount of $127,201.85. 2. The City Manager or the Assistant City Manager for Operations is hereby authorized to accept, execute, deliver and file on behalf of the City any documents required by the FY2004 Fire Programs Funds Grant. 3. The City Manager or the Assistant City Manager for Operations is further directed to furnish such additional information as may be required by the Virginia Department of Fire Programs in connection with the City's acceptance of the foregoing grant or with such project. City Clerk H:Wleasures\Fire Program Grant 2004.doc CITY OF R O 4NOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk February 4, 2004 File #70-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36613-020204 appropriating $127,202.00 in connection with acceptance of fiscal year 2004 Fire Programs Funds Grants made to the City by the Virginia Department of Fire Programs. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004, and is in full force and effect upon its passage. M a~F. pa rk~/e..,~, ~/,~,~.~_.Sincerely, . ry . arkef', CMC City Clerk MFP:ew Attachment Jesse A. Hall February 4, 2004 Page 2 pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations James Grigsby, Fire-EMS Chief IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2004. No. 36613-020204. AN ORDINANCE appropriating funds for the Fire Progam Grant, amending and reordaining certain sections of the 2003-2004 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2003-2004 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment < $5,000 Training and Development Wearing Apparel Recruiting ' Regional Fire Training Academy Revenues Fire Program FY03 035-520-3234-2035 $22,202 035-520-3234-2044 '10,000 035-520-3234-2064 30,000 035-520-3234-2065 5,000 035-520-3234-9073 60,000 035-520-3234-3234 127,202 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Dr. M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Fire Programs Grant Background: The Fire Programs Fund was established by the General Assembly effective October 4, 1985, pursuant to section 38.1-44.1 of the Code of Virginia. The sunset clause requiring expiration of this fund July 1, 1990 was removed; thus, the City's annual allocation of state funds will continue indefinitely. Program guidelines require that funds received are non-supplanting and may not be used to replace existing local funding. Funds must be used in accordance with the provisions established by the State Department of Fire Programs. The City of Roanoke's allocation of $127,201.85 was deposited into account 035- 520-3234-3234 from the Department of Fire Programs. Considerations: The City's portion of the Roanoke Regional Fire-EMS Training Center debt service is $60,000, which is paid annually from this revenue source. City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriate accounts in the Grant Fund to purchase equipment and supplies in accordance with provisions of this program. The Honorable Mayor and Members of Council February 2, 2004 Page 2 Recommended Action: Authorize the City Manager to accept the grant, to accept and file any documents setting forth the conditions of the FY2004 Fire Programs Funds Grant, to furnish such additional information as may be required and appropriate grants funds of $127,202 with corresponding revenue estimates in accounts established by the Director of Finance in the Grant Fund. Respectfully submitted, City Manager DLB:jsf C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance George C. Snead, Assistant City Manager for Operations James Grigsby, Fire-EMS Chief #CMO4-00015 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk February 4, 2004 File #537 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36615-020204 amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations, in connection with appropriation of $625,000.00 for the Roanoke Passenger Station Renovation Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004. Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall February 4, 2004 Page 2 pc: Darlene L. Burcham, City Manager Robert K. Bengtson, Director of Public Works Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2004. No. 36615-020204. AN ORDINANCE to appropriate funding for the Roanoke Passenger Station Renovation Project, amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations and dispensing with the second reading by titl~ of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Fund Balance Unappropriated 008-530-9900-9003 008-3325 $ 625,000 (625,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Dr. M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable, Beverly T. Fitzpatrick, Jr. Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Roanoke Passenger Station Renovation Project Background: The Roanoke Passenger Rail Station has been redeveloped by the Western Virginia Foundation for the Arts and Sciences (WVFAS) for use by the Roanoke Valley Convention and Visitors Bureau and the O. Winston Link Museum. The City of Roanoke's Capital Improvement Program includes a funding commitment from the City of $1,500,000 for this project. State funding of almost $1,488,000 has also been provided through Transportation Enhancement and High Priority funding categories of the Virginia Department of Transportation. Of the City's funding commitment $250,000 was provided to the WVFAS by City Council action in December 2000 (Ordinance No. 35170-121800). The balance of $1,250,000 was the subject of a formal agreement between WVFAS and the City of Roanoke which included certain conditions by which these funds would be provided to WVFAS (authorized by City Council Resolution No. 36068-091602). These conditions include the acquisition of matching funds and securitization of an agreement with the O. Winston Link Estate for display of the O. Winston Link art/photo collection in this renovated facility. Disbursement of the $1,250,000 is to be made in two equal payments of $625,000, subject to the satisfaction of the conditions of the agreement. The first payment of $625,000 was made in fiscal year 2002-03. The second payment is to occur in fiscal year 2003-04. A funding appropriation for this second payment is needed at this time. The conditions for this payment have been satisfied. The Honorable Mayorand Membem of Roanoke City Council Februa~ 2,2004 Page 2 Recommended Action: City Council appropriate $625,000 from Capital Projects Fund Interest Earnings (008- 3325) to the Roanoke Passenger Station Renovation Account (008-530-9900-9003) for disbursement to the WVFAS. Respectfully submitted, City Manager DLB/RKB/gpe C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Sherman M. Stovall, Acting Director of Management & Budget CM-0400022 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clerk@ci.roanoke.va~us February 4, 2004 File #537 STEPHANIE M. MOON Dcputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Ms. Mai Chen China City Restaurant 616 Jefferson Street, S. E. Roanoke, Virginia 24011 Dear Chen: I am enclosing two copies Of Ordinance No. 36616-020204 granting a revocable license to permit the encroachment of an awning in the public right-of-way of Jefferson Street, S. E., upon certain terms and conditions. The ordinance will be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by the Licensee, has been admitted to record, at the cost of the Licensee, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 of the ordinance is on file in the Office of the City Clerk. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 2, 2004. Mary F. Parker, CMC City Clerk MFP:ew Enclosure Ms. Mai Chen February 4, 2004 Page 2 pcz Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Glenn A. Asher, Risk Management ©fficer Philip C. Schirmer, City Engineer Sarah E. Fit[on, Engineering Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of February, 2006. No. 36616-020204. AN ORDINANCE granting a revocable license to permit the encroachment o fan awning at a minimum height above the sidewalk often feet(10'), extending approximately two and one-half feet (2½') in the public right-of-way of Jefferson Street, S.E., from property beating Official Tax No. 4011913, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: : 1. Permission is hereby granted to Mai Chen ("Licensee"), a tenant of property owned by The Trustees of Roanoke College and beating Official Tax No. 4011913, otherwise known as 616 Jefferson Street, S.E., within the City of Roanoke, to permit the encroachment of an awning at a minimum height above the sidewalk often feet (10'), extending approximately two and one-half feet (2½') in the public right-of-way of Jefferson Street, S.E., as more fully described in a letter of the City Manager to City Council dated February 2, 2004. 2. Such license, granted pursuant to §15.2-2010, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the limitations contained in § 15.2-2010. 3. It shall be agreed by the Licensee that, in maintaining such encroachment, the Licensee and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment in the public right-of-way. 4. Licensee, its grantors, assigns or successor in interest shall for the duration of this license maintain on file with the City Clerk's Office evidence 0finsurance coverage in amounts not less than $1,000,000.00. This insurance requirement may be met by either homeowner's insurance or commercial general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of passage of this ordinance. The certificate shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance to Mai Chert, 616 Jefferson Street, S.E., Roanoke, Virginia 24011. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by the Licensee, has been admitted to record, at the cost of the Licensee, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk. 7. Pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 2004. ACCEPTED and EXECUTED by the undersigned this day of MAI CHEN COMMONWEALTH OF VIRGINIA § To-Wit: The foregoing instrument was'acknowledged before me in my jurisdiction aforesaid this of _, 2004, by Mai Chen. : My Commission expires: day Notary Public CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 2, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Encroachment into Public Right-of-Way - Awning Sign at 616 Jefferson Street, SE,- Tax No. 4011913 The Trustees of Roanoke College, owners of property located at 616 Jefferson Street, has requested permission for a tenant (applicant) to retain an awning sign that creates an encroachment into the public right-of-way of Jefferson Street, SW, at that location. The applicant is Mai Chen, owner of the China City restaurant. See Attachment #1. The revocable encroachment extends approximately 2.5 feet into the right-of-way of Jefferson Street, at a minimum height above the sidewalk of ten feet (10'). The awning is four feet (4') high. See Attachments #2 and #3. The right-of-way of Jefferson Street at this location is approximately sixty-eight (68') feet in width. Liability insurance and indemnification of City by the applicant shall be provided as specified in the attached exhibit, subject to approval of the City's Risk Manager. See Attachment ~4. Recommended Action(s): Council adopt an ordinance, to be executed by the property owner, and recorded in the Clerk's office of the Circuit Court for the City of Roanoke, granting a revocable license to the property owner of 616 Jefferson Street, to allow the awning sign that encroaches into the right-of-way of Jefferson Street at that location to remain. Respectfully, submitted, Dadene L. Bdreflam City Manager DLB/SEF Attachments C; William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CM04-00033 Attachment #1 ,LODGE. Attachment #2 Attachment #3 Iit Attachment #4 INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY COMMERCIAL Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $1,000,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $1,000,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to City Engineer of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. MARy F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk February 2, 2004 File ~-467 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as amended, establishing a procedure for the election of School Trustees, this is to advise you that the three-year terms of office of Alvin L. Nash and Ruth C. Willson will expire on June 30, 2004. Pursuant to Section 9-16, Code of the City of Roanoke (1979), as amended, on or before February 15 of each year, Council shall announce its intention to elect Trustees of the Roanoke City School Board for terms commencing July 1 through (1) public announcement of such intention at two consecutive regular sessions of the Council and (2) advertisement of such intention in a newspaper of general circulation in the City twice a week for two consecutive weeks. H:/SCHOOL 04\NOTIFICATION LETTER TO COUNCIL DOC The Honorable Mayorand Members ofthe Roanoke City Council Februaw 2,2004 Page 2 Section 9-17 of the City Code provides that applications must be filed in the City Clerk's Office by March 10 of each year. Applications will be available in the City Clerk's Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday through Friday, or applications may be completed online at the City of Roanoke's web page www.roanoke.qov.com. Information describing the duties and responsibilities of School Trustees may be obtained in the City Clerk's Office. With kindest regards, I am Sincerely, Mary F. City Clerk MFP:sm H:\SCHOOL 041NOTIFICATION LE%rER TO COUNCIL DOC JESSE A. HALL Director of Finanee email: jesse_hail ~ci.roanoke,va.us Febmary 2, 2004 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Rgom 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver~ci.roanoke.va.us The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: December Financial Report This financial report covers the first six months of the 2003-2004 fiscal year. expenditures. The following narrative discusses revenues and REVENUES Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the prior year. As of the end of December, approximately $1.9 million in recovered costs had been received and was included in the Charges for Services revenue category. Adjusted for this change in reporting of recovered costs, General Fund revenues increased 2.9% compared to FY03. Other significant variances in specific categories of revenues are discussed in the following paragraphs. General Property Taxes increased 5.8% or $1,562,597 compared to FY03. Current real estate tax revenues led this increase with growth of 8.1%. New construction and the January 1, 2003 reassessment generated this growth, as budgeted. Increases in penalties and interest revenues and a one-time tax judgment collection conlxibuted an additional $49,000 in current year revenues. The Local Tax category is a primary indicator of the health of our local economy. The category increased 3.5% as compared to last year. Sales tax revenues led this growth, and they increased by 8% when adjusted for several one-time collections totaling approximately $300,000 which resulted from a sales tax audit conducted during the current year which revealed underpayment of prior y ars sales taxes. The growth in the sales tax results from continued recovery in our economy as well as the fact that fall 2003 retail sales were adversely affected by the sniper shootings within Virginia which understandably kept shoppers at home. A comparison of year-to-date growth in local sales tax of surrounding localities reveals similar growth trends as those experienced here in Roanoke. Other local taxes with positive performance through December included the transient room and prepared food and beverage taxes which each grew by 5%. Additionally, cellular telephone tax increased 9%, part/ally due to a $51,000 one-time collection stemming from a cellular telephone tax audit. Permits and Fees grew by 28.2% or $119,535 over FY03 due to growth in building, plumbing, electrical, and heating inspection fees. This growth was generated as a result of new construction and continued expansions to existing companies. Grants-in-Aid Commonwealth declined approximately 4% since last year. Decreases occurred in the state share of personal property tax, funding of the constitutional offices, reimbursements for comprehensive services act expenditures and the jail block grant. No growth is anticipated in the Grams-in-Aid Commonwealth category which has a current revenue estimate that is .8% lower than the FY03 revenue estimate. Honorable Mayor and Members of Council February 2, 2004 Page 2 Charges for Services have increased due to the aforementioned change in recording recovered costs as revenue in FY04. Additionally, EMS revenues have increased in the current year, as anticipated, in accordance with federally-permitted fees. Miscellaneous Revenues grew by 47% over FY03 due to the collection of surplus proceeds from prior year tax sales which have not been claimed by property owners. Sale proceeds in excess of lien amounts are retained by the City following a certain waiting period. Internal services declined approximately 30% due to timing differences in billings to the Airport for Fire Safety services and billings to other funds for Engineering services. Additionally, the City no longer bills RVDC for fiscal services ($22,500 in FY03). EXPENDITURES AND ENCUMBRANCES Certain items affect all categories of the City in the 2003-2004 fiscal year. First, the City granted a pay raise to active employees effective July 1, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division created an initiative to assure that contractual commitments such as rents are encumbered via purchase order for the annual amount. This resulted in higher obligations in the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also, the changes to recording of recovered costs, discussed previously, results in affected departmental obligations being greater than the prior year since the recovered costs are no longer deducted from obligations. General fund expenditures and encumbrances have increased 10%. Adjusted for the change in recovered costs, this increase is 8.2%. Significant variances caused by fluctuations other than the change in accounting for recovered costs are discussed below. Public Safety expenditures continued to grow due to increases in personal service costs in the labor-intensive Police and Fire departments. Health and Welfare expenditures increased 14.2% due to increases in ADC-foster care and training and adoption costs. Additionally, subsidies obligated to Total Action Against Poverty and the Health Department were up a combined $756,000 over FY03 due to timing differences in encumbrance of contractual payments as mentioned above. Parks, Recreation and Cultural expenditures increased in part due to a $120,000 increase in Department of Technology billings generated by a significant increase in the number of computers owned by the libraries over the prior fiscal year. These computers were purchased in order to reduce citizens' waiting time for use of public computers. Community Development expenditures and obligations grew over FY03 due to a budgeted increase in donations to various local organizations funded by the City. Also contributing to the increase was a one-time expenditure for the Mill Mountain Zoo water line improvements and for the City's branding initiative. The Transfer to Debt Service decreased as a result of debt service savings from the Series 2003 refunding issue. Additionally, the payments required on the 2002 Series issues are lower in the current year than in FY03. The Transfer to School Capital Projects Fund resulted from an appropriation of fund balances relative to CMERP for a reserve for future school construction and renovation costs. There was no similar transfer in FY03. Nondepartmental expenditures and obligations increased due to a transfer of $2,845,800 to the Parking Fund to redeem the lease of the Century Station parking garage with the Housing Authority. I would be pleased to answer questions City Council may have regarding the monthly financial statements. ~t' Director o]' Finarice JAH/DLH Attachments CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY DECEMBER 31, 2003 Transfer Number Date General Fund: Explanation From CMT-774 CMT-783 CMT-794 CMT-804 09/04/03 Purchase of New Police Vehicles Jail Reallocation of Position to Support 09/09/03 Emergency Services Coordinator City Manager Flood Damaged Equipment 10/10/03 Replacement Funding Parks Contingency (Pay Raise 12/03/03 Employee Tuition Supplemental) All contingency transfers are listed on page 3. Capital Proiects Fund: CMT-753 CMT-753 CMT-756 CMT-768 CMT-781 CMT-1543 CMT-1546 CMT-1556 07/16/03 Trout Run Reconstruction Project 07/16/03 Trout Run Reconstruction Project 07/29/03 Fire Building Paving 08/26103 Environmental Costs 09/09/03 10th Street Widening Project 09/10/03 Wonju Street Extension Projec~ 09/16/03 Police Building Additional Moving Expenses for 11/03/03 Health and Human Services Peters Creek Detention Basins Capital Improvement Reserve Capital Improvement Reserve Environmental Issues- PWSC VDOT Highway Projects VDOT Highway Projects Fire/EMS Facility Improvement Program Capital Improvement Reserve Parkinq Fund: CMT-1561 12/01/03 Downtown West Parking Garage Nonoperating Expense - Transfer Fund (Debt Reserve) T..~o Amount Fleet Management - Capital Outlay Environmental Services and Emergency Management Transportation - Streets & Traffic Human Resources Total General Fund $ 55,000 45,873 20,662 40,000 $ 161,535 Trout Run Culvert Repairs $ 15,844 Trout Run Culvert Repairs 3,723 Surface Lot Paving 15,000 Environmental Issues- Colonial Ave 31,649 10th Street Widening 60,000 Wonju Street Extension 48,892 Police Building Design Phase II 50,022 Civic MalJ Relocation Furniture 72,040 Total Capital Projects Fund $ 297,170 Downtown West Parking Garage $ 25,000 Total Parking Fund $ 25,000 CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY DECEMBER 31, 2003 (CONTINUED) Transfer Number Date Explanation From To Amount Fleet Manaqement Fund: Fleet Management - Capital CMT-774 09/04/03 New Police Vehicles Jail Outlay $ 55,000 Total Fleet Fund $ 55,000 Notes: Under City Code section 2-121, the City Manger has authority to make transfers up to $75,000 between departments, and to make transfers of any amount within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater. All contingency transfers are listed on the next page. 2 CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY DECEMBER 31, 2003 (CONTINUED) CMT-777 CMT-1547 CMT-1547 Transfer Number Date Explanation Available Continqency Balance of Contingency at July 1,2003 Contingency Transfers: Technology Zone Incentive CMT-771 09/04/03 Payments 09/09/03 Legal Expenses Downtown Roanoke, Inc. Website 09/19/03 Development Partners of Livable Communities 09/19/03 Downtown Wireless Project From T._~o Amount Contingency Contingency Contingency Contingency CMT-1548 CMT-786 CMT-1555 CMT-1559 CMT-803 CMT-810 09/22/03 Camp Virginia Jaycee Pigeon and Starling Population 09/22/03 Control 10/31/03 School Task Force Consultant Virginia Technology Capital 11/12/03 Access Forum 11/20/03 Deer Management Program 12/05/03 Virginia Municipal League Contingency Contingency Contingency Contingency Contingency Contingency CMT-1568 12/19/03 Event Zone Contingency Project Nexus Air Service CMT-814 12/30/03 Consulting Contingency Contingency Increases/(Appropdations) Through Budget Ordinances: FEMA Flood Damage Flood Damage BO-36564 12/15/03 Reimbursements Reimbursements Available Contingency at December 31,2003 $ 660,710 Technology Zone (2,000) Economic Development (7,100) Memberships and Affiliations (10,000) Memberships and Affiliations (1,200) Memberships and Affiliations (20,000) Transpodation- Streets and Traffic (10,000) City Manager (6,460) Memberships and Affiliations (2,500) Police - Animal Control (37,000) Virginia Municipal League (35,000) Memberships and Affiliations (63,299) Regional Competitiveness Program (272) Contingency 105,776 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - Dec 31 July 1 - Dec 31 Percentage Revenue Estimate 2002-2003 2003-2004 of Change Estimates Received $ 27,096,353 $ 28,658,950 5.77 % $ 83,500,217 3432% 18,453,299 19,098,105 3,49 % 60,866,657 3138% 423,228 542,763 28.24 % 907,302 59 82% 628,087 675,229 7.51% 1,296,130 52.10% 506,582 483,061 -4.64 % 1,093,091 44.19% 16,510,512 15,877,173 -3,84 % 45,940,204 34,56% 17,179 113,552 100.00 % 147,852 7680% 2,239,468 4,608,428 105.78 % 8,549,314 53.90% 93,267 137,499 47.43 % 420,474 3270% %159~667 812,716 -29.92 % 2,529~153 3213% $ 67~1271642 $ 7110071476 $.78 % $ 205~2501394 34.60% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July I - Dec 31 July I - Dec 31 Expenditures 2002-2003 2003-2004 General Government $ 5,797,274 5,920,300 Judicial Administration 3,139,825 3,122,217 Public Safety 23,552,930 27,606,834 Public Works 13,164,268 14,118,854 Health and Welfare 12,694,470 14,498,699 Parks, Recreation and Cultural 2,392,289 2,865,375 Community Development 2,920,336 3,605,722 Transfer to Debt Service Fund 12,540,057 10,790,699 Transfer to School Fund 24,050,183 24,444,723 Transfer to School Capital Projects Fund 1,025,630 Nondepartmental 4~886~690 7~708~584 Total $ 1051138r322 115f707f637 Current Fiscal Year Percent of Percentage Unencumbered Revised Budget of Change Balance Appropriations Obligated 2.12 % $ 5,991,882 $ 11,912,182 4970% -0.56 % 3,447,391 6,569,608 4753% 17.21% 22,548,554 50,155,388 55 04% 7.25 % 11,001,224 25,120,078 5621% 14.21% 14,072,701 28,571,400 5075% 19.78 % 2,617,836 23.47 % 2,577,542 5,483,211 52.26% 6,183,264 5831% -13.95 % 4,202,496 1.64 % 24,444,723 14,993,197 7197% 48,889,446 5000% 100.00 % 1,025,630 10000% 57.75 % 4r238~304 11 ~946,888 6452% 10.05 % $ 95r1421655 $ 2101850f292 54.88% 4 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July I - Dec 31 July I - Dec 31 Percentage Revenue Estimate 2002-2003 2003-2004 of Change Estimates Received $ 2,802,648 $ 2,986,333 6.55 % $ 9,162,397 32.59 % 18,576,355 19,301,699 3.90 % 44,486,858 43.39 % 33,379 56,405 68.98 % 119.048 47.38 % 289,322 359,149 24.13 % 2,271.378 15.81% 24~050r183 24~4731481 1.76 % 48,989~446 49.96 % $ 4,5,781,887 $ 47,177,067 3.12 % $ 105,029,127 44.92 % SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July I - Dec 31 July I - Dec 31 Percentage Unencumbered Revised Budget Expenditures 2002-2003 2003-2004 of Change Balance Appropriations Obligated Instruction $ 34,047,566 $ 35,349,550 3.82 % $ 43,069,442 $ 78,418,992 45.08 % General Support 1,850,860 1,904,151 2.88 % 2,254,122 4,158,273 45.79 % Transportation 1,734,656 2,020,937 16.50 % 2,429,002 4~449,939 4541% Operation and Maintenance of Plant 5,243,400 6,655,333 26.93 % 4,280,468 10,935,801 60.86 % Facilities 1,451,332 1,864,596 28.47 % 1,424,753 3,289,349 56.69 % Other Uses of Funds 5~521~418 5~868~288 6.28 % 2~314~969 8~183~257 7171% Total $ 49,849,232 $ 83,662,888 7.65 % $ 55,772,756 $ 109,438,611 49.04 % CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE SlX MONTHS ENDING DECEMBER 31, 2003 Operating Revenues Commemial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Pumhased Water- Roanoke County Pumhased Water - City of Salem Depreciation Total Operating Expenses Operating Revenues (Loss) Nonoperating Revenues (Expenses) Interest on Investments Rent Main Extension Agreements Miscellaneous Revenue Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Income (Loss) FY 2004 $ 2,437,538 1,832,473 360,446 9,576 11,347 126,727 11,269 232,412 551,946 5,573,734 2,301,937 1,848,540 787,205 4,937,682 636,052 32,699 82,635 104,490 32,189 (191,000) (564,629) (503,616) $ 132,436 FY 2003 $ 2,127,390 1,602,170 288,653 11,504 17,781 110,808 3,581 181,321 550,689 4,893,897 2,236,214 1,807,071 875,212 395,897 838,836 6,153,230 (1,259,333) 53,273 57,929 35,654 (41,146) (479,961) (374,251) $ (1,633,584). Note: Prior year financial statements have been restated to conform to current year presentation. 6 cl'rY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE SiX MONTHS ENDING DECEMBER 31, 2003 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Revenue (Loss) Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Loss FY 2004 $ 3,382,957 668,641 125,760 607,415 96,148 162,954 120,372 5,164,247 1,208,669 2,827,939 940,812 4,977,420 186,827 55,882 33 8,765 (190,000) (412,942) (538,262) $ (351,435) FY 2003 $ 2,869,738 485,346 93,607 349,502 77,735 137,796 85,478 4,099,202 1,096,077 2,365,613 944,642 4,406,332 (307,130) 78,979 321 14,203 (27,248) (371,945) (305,690) $ (612,820) CITY OF ROANOKE, VIRGINIA CiViC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE SlX MONTHS ENDING DECEMBER 31, 2003 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonopemting Revenues Interest on Investments Flood Damage Reimbursements Virginia Municipal League Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer from Capital Projects Fund Transfer to Debt Service Fund Transfer to Department of Technology Fund Miscellaneous Total Nonoperating Revenues Net Loss FY 2004 $ 132,058 46,893 2,500 29,089 5,685 17,221 25,586 21,449 129,744 284,509 3,012 697,746 986,235 866,977 266,632 2,119,844 (1,422,098) 8,827 23,453 11,865 459,565 113,728 260,000 (43,784) 3,560 837,214 (584,884) FY 2003 $ 85,473 39,658 6,000 92,171 4,920 44,739 44,235 2,669 44,387 351,619 793 716,664 942,883 891,145 319,060 2,153,088 (1,436,424) 16,446 624,565 102,278 (50,546) (47,754) 661 645,650 $ (790,774) 8 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE SIX MONTHS ENDING DECEMBER 31, 2003 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Other Surface Lots Total Operating Revenues FY 2004 FY 2003 $ 204,887 $ 183,426 219,845 187,372 112,857 117,628 275,801 224,425 206,427 191,629 42,184 17,118 35,749 37,311 28,416 28,907 21,308 18,172 62,847 16,243 1,210,321 1,022,231 476,987 480,163 278,700 278,815 755,687 758,978 454,634 263,253 Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see Note) Transfer from Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) Net Income 9,343 5,796 2,845,800 115,000 78,000 (189,685) (293,905) 2,743,458 (173,109) $ 3,198,092 $ 90,144 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 9 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND INCOME STATEMENT FOR THE SlX MONTHS ENDING DECEMBER 31, 2003 Operating Revenues Retail Space Rental Total Operating Revenues Operating Expenses Operating Expense Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues Interest on Investments Total Nonoperating Revenues Net Loss FY 2004 $ 126,409 126,409 244,946 3,887 248,833 (122,424) 1,366 1,366 $ (121,058) 10 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31, 2003 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2003. ROANOKE, VIRGINIA FOR THE BALANCE AT BALANCE AT BALANCE AT FUND NOV 30, 2O03 RECEIPTS DISBURSEMENTS DEC 31~ 2003 DEC 31, 2002 GENERAL WATER WATER POLLUTION CONTROL CIVIC FACILITIES PARKING CAPITAL PROJECTS MARKET BUILDING OPERATIONS CONFERENCE CENTER DEBT SERVICE DEPT OF TECHNOLOGY FLEET MANAGEMENT PAYROLL RISK MANAGEMENT PENSION SCHOOL FUND SCHOOL CAPITAL PROJECTS SCHOOL FOOD SERVICE FDETC GRANT ($8,830,526.78) $11,323,375.39 $14,716,624.80 ($12,223~776.19) ($8,289,510.93) 4,085,076.61 560,086.19 131,775.00 4,513,387.80 5,378,982.33 9,840,348.95 2,109,697.73 1,504,280.24 16,445,766.44 9,669,919.21 847,646.78 567,197.87 399,403.49 1,615,441.16 2,041,616.75 557,483.69 213,976.75 132,009.40 639,451.04 276,838.96 50,594,827.90 87,178.82 1,561,715.30 49,120,291.42 57,982,671.00 196,736.02 27,734.71 36,244.89 188,225.84 0.00 4,019,702.06 49,773.87 4,245.81 4,665,230.12 3,817,954.27 14,461,437.28 80,175.63 524,837.85 14,616,775.06 13,906,626.02 4,444,247.10 227,656.57 285,269.52 4,386,634.15 5,549,777.54 617,441.74 49,702.43 510,835.56 156,308.61 1,169,065.65 (14,676,508.60) 15,480,177.45 17,923,717.96 (17,126,049.11) (16,069,636.66) 11,910,813.91 701,070.77 687,338.53 11,924,546.15 11,747,268.47 1,029,785.74 1,567,429.80 1,503,544.80 1,093,670.74 906,372.90 9,677,620.00 6,655,379.32 8,190,602.43 8,142,396.89 8,558,043.63 9,297,607.12 3,125.76 1,005,344.48 8,295,388.40 8,765,457.84 187,741.31 496,625.23 444,169.61 240,196.93 (4,795.09) 93,225.10 25.00 4,291.63 88,958.47 85,576.73 1,969,762.16 300,570.93 859,169.18 1,411,163.91 1,471,627.00 TOTAL $100,324,468.09 $40,500,960.22 $50,425,420.48 $90,400,007.83 $106,963,855.62 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31, 2003. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $499,749.09 478,058.70 6,250,000.00 13,453,522.18 10,453,307.61 22,524,375.00 36,740,995.24 $90,400,007.83 JANUARY 13, 2004 11 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SIX MONTHS ENDED DECEMBER 31, 2003 Additions: Employer Contributions FY 2004 $ 2,333,971 FY 2003 $ 2,019,773 Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) 27,568,444 1,205,284 28,773,728 48,691 28,725,037 $ 31,059,008 (18,295,981) 1,132,729 (17,163,252) 116,798 (17,280,050) $ (15,260,277) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance December 31 $ 8,920,280 263,319 9,183,599 21,875,409 283,983,057 $305,858,466 $ 8,204,758 282,507 8,487,265 (23,747,542) 289,534,315 $265,786,773 12 CITY OF ROANOKE PENSION PLAN BALANCE SHEET DECEMBER 31, 2003 Assets Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets FY 2004 $ 1,092,865 306,508,823 1,431 6,150 $ 307,609,269 FY 2003 $ 878,346 266,541,399 1,590 5,785 $ 267,427,120 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance $ 1,750,802 1 1,750,803 283,983,057 21,875,409 305,858,466 $ 307,609,269 $ 1,632,400 7,947 1,640,347 289,534,315 (23,747,542) 265,786,773 $ 267,427,120 13