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Home My WebLink AboutCouncil Actions 04-05-04 Harris 36648-040504 ROANOKE CITY COUNCIL REGULAR SESSION APRIL 5, 2004 9:00 A.M. EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order--Roll Call. (All Council Members were present.) A communication from Mayor Ralph K. Smith requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (7-0) File #132 Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m. docket. (15 minutes) Topics for discussion by the Mayor and Members of Council. (15 minutes) Council instructed the City Manager to allow entry to the Noel C. Taylor Municipal Building via the Second Street entrance during normal business hours on a trial basis, with a progress report to the Council within 60 days. Council requested that the City Attorney prepare the proper measure to be forwarded to appropriate Virginia Department of Transportation officials in support of a project initiated by a citizen to plant trees at various locations along Interstate 581. Briefings: · 1-581 Enhancement Planning 20 minutes · Housing Strategic Plan Update 20 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 12:00 P. M., IN ROOM 159. The Budget and Planning Committee met at 10:40 a.m., in Room 159. The Audit Committee met at 11:00 a.m., in the Council's Conference Room. 2 2. 3. 4. 5. JOINT MEETING OF ROANOKE CITY COUNCIL AND THE ROANOKE CITY SCHOOL BOARD APRIL 5, 2004 12:00 NOON EMERGENCY OPERA TIONS CENTER CONFERENCE ROOM AGENDA Call to Order/Roll Call by School Board. Welcome. Mayor Smith. Invocation. Lunch. Topics for Discussion: · Health insurance stipend for retired teachers · Consolidation of City/School processes; i.e.: purchasing, human resources and health care 3 e Closing Remarks. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN TIlE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 4 Harris 36640-031504 ROANOKE CITY COUNCIL REGULAR SESSION APRIL 5, 2O04 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. All Council Members were present. (Mr. Fitzpatrick arrived late.) The Invocation was delivered by The Reverend Richard Mallory, Pastor, Morgans Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, April 8, 2004, at 7:00 p.m., and Saturday, April 10, 2004, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. 5 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION. 6 2. PRESENTATIONS AND ACKNOWLEDGMENTS: Proclamation declaring the month of April 2004, as Scottish American History and Heritage Month. File #3 Proclamation declaring the month of April 2004, as Fair Housing Month. File #3-549 Proclamation declaring the week of April 11 - 17, 2004, as National Public Safety Telecommunicator's Week. File #3-262 e CONSENT AGENDA Approved (6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in connection with conveyance of a portion of City-owned property, identified as Official Tax No. 4060502, located adjacent to Roanoke Memorial Hospital for expansion purposes. RECOMMENDED ACTION: Concur in the request. File #21-68-166 7 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in connection with conveyance of an easement across Jackson Park, identified as Official Tax No. 4130501, to Roanoke Gas Company, to relocate an eight-foot high relief valve from the northern side of Morningside Street, S. E. RECOMMENDED ACTION: Concur in the request. File #28-67-458 C-3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in connection with conveyance of an easement across Franklin Road, S. E., identified as Official Tax No. 4016004, to Cox Communications, Inc., for installation of fiber optic cables, fixtures and appurtenances necessary to provide telecommunications services to a building located at 111 Franklin Road, S. E. RECOMMENDED ACTION: Concur in the request. File #28-448 C-4 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in connection with an extension of a lease agreement between the City and the United States General Services Administration to continue to use the second floor of the Commonwealth Building until June 30, 2004. RECOMMENDED ACTION: Concur in the request. File #373-524 C-5 A communication from Harriet S. Lewis tendering her resignation as a member of the Virginia Western Community College Board of Directors. RECOMMENDED ACTION: File #110-467 Accept resignation and receive and file the communication. C-6 C-7 C-8 A communication from Marion Vaughn-Howard, Superintendent, Youth Services Division, Parks and Recreation Department, advising of the resignations of Cheryl D. Evans, Amy R. Barger and Jamaal Jackson as members of the Youth Services Citizen Board. RECOMMENDED ACTION: File #110-304 Accept resignations and receive and file the communication. A communication from Joseph F. Lynn tendering his resignation as a member of the Roanoke Redevelopment and Housing Authority, effective March 8, 2004. RECOMMENDED ACTION: Accept resignation and receive and file the communication. File #110-178 Qualification of the following persons: Peter W. Clapsaddle as a member of the New Construction Code, Board of Appeals, for a term ending September 30, 2008; and File #32-110 Talfourd (Fourd) H. Kemper, Jr., as a member of the Roanoke Valley Greenway Commission to fill the unexpired term of Brian Shepard, resigned, ending June 30, 2004. File #110-379 RECOMMENDED ACTION: Receive and file. 9 REGULAR AGENDA Selection of persons to be interviewed for appointment to the Roanoke City School Board, for terms commencing July 1, 2004, and ending June 30, 2007. Interviews will be held on Thursday, April 22, 2004, at 4:30 p.m., in the City Council Chamber. Applicants are: (See Page 16.) Dennis M. Biuns Chris H. Craft Robert R. Craig David M. Dabay Roddy L. Hiduskey Glenda D. Lee Alvin L. Nash Samuel Robinson Linda F. Wright Linda F. Wyatt 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: Request of the Roanoke Regional Airport Commission to present the proposed 2004-05 Operating Budget, and proposed capital expenditures. Jacqueline L. Shuck, Executive Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 36648-040504. (7-0) File #9-60 6. REPORTS OF OFFICERS: a. CITY MANAGER: 10 BRIEFINGS: (Council Member Fitzpatrick entered the meeting.) 1. Affirmative Action and Diversity Initiatives for Calendar Year 2003. (15 minutes) Receive and file. File #411 ITEMS RECOMMENDED FOR ACTION: 2. Transfer and appropriation of funds in connection with local incentives for Enterprise Zone Two. Adopted Budget Ordinance No. 36649-040504. (7-0) File #60-266 3. Appropriation of $31,700.00 from The Roanoke Times for reimbursement to the City for construction costs in connection with the Salem Avenue Streetscape project. Adopted Ordinance No. 36650-040504. (7-0) File #60-227-514 4. Acquisition of certain property rights in connection with Phase II, Police Building Project. Adopted Budget Ordinance No. 36651-040504, Ordinance No. 36652-040504 and Resolution No. 36653-040504 (7-0) File #2-5-60 5. Amendment of the City's Fee Compendium to reflect revisions to user fees at Carvins Cove Natural Reserve. Adopted Resolution No. 36654-040504. (7-0) File #289 11 o Amendment No. 2 to the Asbestos and Lead Abatement Services contract between the City and Waco, Inc., to increase the contract amount by an additional $75,000.00. Adopted Ordinance No. 36655-040504. File #288 CITY ATTORNEY: 1. (7-0) Authorization for waiver of the City's sovereign immunity in connection with the use of Valley View Mall on Saturday, April 17, 2004, for Citizens Appreciation Day. Adopted Resolution No. 36656-040504. File #184-455 DIRECTOR OF FINANCE: 1. (7-0) Financial Report for the month of February 2004. Receive and file. File #10 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 12 10. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council formally commended the Roanoke Express hockey team upon placing number two in the East Coast Hockey League Division. File #80-132-346 Vice-Mayor Harris requested that the City Manager, in consultation with the Registrar, provide Council with either an oral briefing or a written report, in regard to the new touch screen voting machines which are proposed to be used in the May 4, 2004 local election. File #40-189 Council Member Cutler commended participants from the Appalachian Trail Club, Pathfinders for Greenways, and members of the Roanoke Valley Greenways Commission who volunteered their time to construct a new bridge across the stream at Carvins Cove Natural Reserve. File #80-468 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Chris Craft, 1501 East Gate Avenue, N. E., expressed appreciation to Council Member Bestpitch for recommending that the City Planning Commission study renaming that portion of 13th Street south of Orange Avenue, "Thomas Market Street", in recognition of the contributions of the Thomas family. He advised that a touch screen voting machine is on 13 display in the Registrar's Office and officers of election will be available at each polling place to assist voters at the local election on May 4. He commended the City Manager for addressing issues of concern to the East Gate community. File #40-104-189-200 Mr. E. Duane Howard, 508 Walnut Avenue, S. W., advised that inasmuch as the touch screen voting machines have not been tested, the City is encouraged to continue to use regular voting machines in the May 4 local election to avoid any question of error. He expressed concern in regard to a suggestion that was offered at the Council's 9:00 a.m. work session that the Council consider providing a $1200.00 annual stipend to members of the Architectural Review Board, and called attention to the number of volunteers who serve on City boards and commissions without compensation. File #40-66-249 Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed concern in regard to rumors that: A four story Social Security Administration building will be located on Henry Street; The Harrison Museum of African American Culture will be relocated to the Henry Street area and plans include construction of a building adjacent to the Dumas Hotel; and The Orange Avenue YMCA will be closed, and, if so, what is the future status of the building. File #128-319-391-511 Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., requested that the public hearing and interviews of School Trustees be conducted in public Council sessions. The Mayor advised that Council will hold a public hearing on Monday, April 19, 2004, at 7:00 p.m., to receive thc views of citizens on School Board applicants and public interviews will be conducted on Thursday, April 22, 2004, at 4:30 p.m., in the City Council Chamber. File #110-467 14 Mr. Robert E. Gravely, 729 Loudon Avenue, N. W., expressed concern in regard to the use of taxpayers' dollars as incentives for businesses to locate and/or relocate to the City of Roanoke. He called attention to low wages for those employees at the bottom of the City's pay scale, a lack of opportunities for promotion at the lower end of the City's pay scale, and the lack of businesses in the minority community and in the City of Roanoke in general that promote the African American culture. File #66-184-450 12. CITY MANAGER COMMENTS: The City Manager presented information prepared by Thomas A. Dick, Legislative Liaison, in connection with various State budget proposals as they relate to the availability of local funds for the City of Roanoke. She called attention to a public forum which will be held on Tuesday, April 6, 2004, at 7:00 p.m., at William Fleming High School, at which time citizen comments will be invited in regard to the lack of a State budget at the present time, and which budget proposals appear to provide the greatest benefit to the Roanoke community. She encouraged those citizens in attendance to urge the City's representatives to the Virginia General Assembly to adopt a two year biennial budget. The City Manager advised that the City of Roanoke will be recognized as one of America's Most Liveable Communities at an event to be held on Tuesday, April 20, 2004, at the National Press Club in Washington, D. C. She stated that the award is presented to five small cities in the United States by Partners for Liveable Communities, a non-profit organization, in recognition of those communities that are attempting to develop their localities in a creative economy and taking major strides to prepare for the new global economy. She advised that a special celebration will be held in the City of Roanoke following the April 20 presentation. File #60-80-137 CERTIFICATION OF CLOSED SESSION. (6-0 Council Member Wyatt abstained from voting.) 15 Rich G. McGimsey was appointed as a member of the Fair Housing Board for a term ending March 31, 2007. File #110-178 Council voted to extend the deadline for receipt of applications for appointment to the Roanoke City School Board until Monday, April 19, 2004, at 12:00 noon; a public hearing to receive the views of citizens on School Board applicants will be held at 7:00 p.m., on April 19, and following the public hearing Council will select the persons to be accorded the formal interview on Thursday, April 22, at 4:30 p.m., in the City Council Chamber; and Council will elect two Trustees to the Roanoke City School Board at a special meeting to be held on Thursday, May 13, 2004, at 2:00 p.m., in the City Council Chamber. File #110-467 16 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 2401 !-1594 TELEPHONE; (540) 853-2444 FAX: (540) 853-1145 April 5, 2004 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Ralph K. Smith Mayor RKS:snh CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 13, 2004 File #209 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2004, Council instructed the City Manager to allow entry to the Noel C. Taylor Municipal Building via the Second Street entrance during normal business hours on a trial basis, with a report to Council in 60 days. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 13, 2004 File #240 William M. Hackworth City Attorney Roanoke, Virginia Dear Mr. Hackworth: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2004, Council requested that the City Attorney prepare the proper measure to be forwarded to appropriate Virginia Department of Transportation officials in support of a project initiated by a citizen to plant trees at various locations along Interstate 581. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Darlene L. Burcham, City Manager Office of the Mayor CITY OF ROANOKE WHEREAS, the citizens of the City of Roanoke are proud to join with the Scottish Society of the Virginia Highlands in recognizing the unique history and contributions of Scottish Americans to this country, and such distinguished Virginians of Scottish descent as Patrick Henry. James Monroe and Woodrow Wilson; and WHEREAS, the Declaration of Arbroath, the Scottish Declaration of Independence (after which this country's Declaration qf Independence was modeled), was signed on April 6, 1320; and WHEREAS, on March 21, 1998, the United States Senate passed a bdl establishing Aprd 6 as National Tartan Day; and WHEREAS, the citizens of the City of Roanoke are encouraged to recognize the achievements of Scottish Americans in the ftelds of science, technology, medicine, government, literature and visual and performing arts; and WHEREAS, ScottishAmericansarecommendedfortheirongoingcontributions to our great country. NOW, THEREFORE, L Ralph K. Smith. Mayor of the City of Roanoke, Virginia. urge ali cHizens to join in this celebration, and do hereby proclaim April 2003, throughout this great All-America City, as SCOTTISH AMERICAN HISTOR Y AND HERITA GE MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day qf April in the year two thousand and four. A TTEST~ Mary F Parker Ralph K. Smith City Clerk Mayor Office of the Mayor CITY OF ROANOKE WHEREAS, WHEREAS, WHEREAS, WHEREAS, the Congress of the United States passed the Civil Rights Act of 1968. and Title Plll declared that the law of the land would now guarantee the rights of equal housing opportunity; and the City of Roanoke, in conjunction with the Fair Housing Bow'd, has provided a fair housing program for its residents, and today, the local community supports fair housing laws; and the Fair Housing Act prohibits discrimination in the sale, rental and financing of dwellings, and other housin,g-related transactions, based on race, color, national origin, religion, sex, age, .familial status and handicap; and equal housing opportunity is a condition of l([k in lbe City q/ Roanoke that can and should be achieved, and all citizens are encouraged to abide by the letter and spirit of the Fair Housing NOW, THEREFORE, L Ralph K Smith, Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of .4pril, 2004, throughout this great Ail- America City, as FAIR HOUSING MONTH. Mary ~ Parker City Clerk Given under our handy and the Seal of the City of Roanoke this /~fth day of April in the year two thousand and four. Office of the Mayor CITY OF ROANOKE WHEREAS, WHEREAS, WHEREAS, WHEREAS, emergencies can occur at any time, and the prompt response of police officers, firefighters and paramedics is critical to the protection of life and the preservation of property; and the safety of police officers and firefighters is dependent upon the quality and accuracy of information obtained Jbom citizens who telephone the Roanoke City E-911 Center; and public safety dispatchers are the first and the most critical contact that citizens have with emergency services, and they are the single vital link for police officers and firefighters by monitoring activities by radio, providing information and ensuring safety; and public safety telecommunicators of the Roanoke City Communications Center have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients, and each dispatcher has exhibited compassion, understanding and professionalism during the performance of their duties. NO$Y, THEREFORE, 1, Ralph l~ Smith, Mayor of the City of Roanoke, Virginia, in honor of the men and women whose diligence and professionalism keep the City and its citizens safe, do hereby proclaim the week of April ] 1 - 17, 2004, throughout this great All-America City, as NATIONAL PUBLIC SAFETY TELECOMMUN1CATOR 'S WEE~. Given under our hands and the Seal of the City of Roanoke this fifih day of April in the year two thousand and four, ,4 TTEST: Mary ~ Parker Ralph K. Smith City Clerk Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal'Building_ 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Apdl 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Conveyance of a Portion of City-Owned Property (Tax No. 4060502) adjacent to Roanoke Memodal Hospital Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public headng on the proposed conveyance of property dghts. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, April 19, 2004. A full report will be included in the April 19, 2004 agenda matedal for your consideration. Respectfully sub~. itted, Darlene L. B0r-cfi'am City Manager DLB/JGR C' Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Greg Reed, Utility Engineer CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.corn Apdl 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Bevedy T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Su~em: Conveyance of Easement to Roanoke Gas Company at Jackson Park Pursuant to the raquiraments of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed conveyance of property dghts. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, April 19, 2004. A full report will be included in the Apdl 19, 2004, agenda material for your consideration. City Manager DLB/SEF C: Mary F. Parker, City Clerk William M. Hackworth, City Attomey Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Apdl 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Bevedy T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Su~ect: Conveyance of Easement to Cox Communications at 111 Franklin Road Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed conveyance of property dghts. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, April 19, 2004. A full report will be included in the Apdl 19, 2004, agenda material for your consideration. Dadene L. Burcham City Manager DLB/SEF C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Lease of Commonwealth Building The United States General Services Administration (GSA) currently leases space within the Commonwealth Building. GSA uses the second floor of the building for the Federal Bankruptcy Court and its affiliated offices. The current lease expired January 31, 2004. GSA desires to continue its lease of the second floor and to begin leasing an office suite on the first floor as well. GSA wants to extend the current agreement to allow time to complete the necessary improvements to the expanded area before executing the new lease. Recommended Action: Authorize the scheduling and advertising of this matter for public hearing on your April 19, 2004 agenda. Respectfully s~brn~tted, Darlene L. Burcl~am City Manager DLB:slm C: Mary F. Parker, City Clerk William M. Hackworth, City Attomey Jesse A. Hall, Director of Finance Dana Long, Manager of Billings and Collections Scott L. Motley, Economic Development Specialist MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-254l Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us April 7, 2004 File #110-467 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Ms. Harriett S. Lewis 1015 Palmetto Street, N. W. Roanoke, Virginia 24017 Dear Ms. Lewis: Your communication tendering your resignation as a member of the Virginia Western Community College Board of Directors was before the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Virginia Western Community College Board from July 20, 1998 to April 5, 2004. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Dr. Robert Sandel, President, Virginia Western Community College, P. O. Box 14007, Roanoke, Virginia 24038-4007 Stephanie M. Moon, Deputy City Clerk Harriet S. Lewis 1015 Palmetto Street NW Roanoke, Virginia 24017 March 12, 2004 Dr. Robert Sandel, President Virginia Western Community College P. O. Box 14007 Roanoke, Virginia 24038 Dear Dr. Sandel: I apologize that I have been out of the loop lately and that I was unable to attend the last VWCC Board meeting. I recently returned from travel and quite a hectic schedule. As a result of some independent consultations, I was offered a position in Washington, DC, which I have accepted. I have been commuting back and forth on weekends and some during the week, as I fully intend to maintain my home and Roanoke residency. Unfortunately, the constant travel has been grueling and has made clear to me that I need to reduce the number of trips home, at least for the short-term. That decision means that I will need to resign from the Virginia Western Community College Board of Directors. This has been a very difficult decision to make. I had hoped to be able to continue on the Board until my term expired and to actively participate in, and contribute to, the ongoing growth of VWCC. That, unfortunately, will not be possible. Please know that I have considered my tenure on the Board an important highlight of these past several years. Your high energy, vision, and dedication to the College has added tremendously to our ability to achieve impressive outcomes. I continue to wish you the very best. Please know that I do intend to honor my financial pledge to the Virginia Western Community College Educational Foundation and will convey this to Emily Henning. Also, I have notified Ms. Mary Parker, Roanoke City Clerk, of my resignation. May you and the Board continue to build upon the successes that Virginia Western Community College has brought to the Roanoke Valley and to the Commonwealth of Virg n a (Ms.) Harriet S. Lewis Cc: Ms. Mary Parker Mr. William White · 540-342~2708 (H) · 202-321-4254 (C) emscruggs2OO3~aol, com MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us April 7, 2004 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #110-304 Ms. Cheryl D. Evans 1204 Summit Lane, N. W. Roanoke, Virginia 24017 Dear Ms. Evans: The Mayor and Members of Roanoke City Council were advised of your resignation as a member of the Youth Services Citizen Board at a regular meeting of the Council which was held on Monday, April 5, 2004. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board from August 5, 2002 to April 5, 2004. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Marion A. Vaughn-Howard, Superintendent, Parks and Recreation Department Stephanie M. Moon, CMC, Deputy City Clerk Youth Services Division, MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk~ci.roanokc.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk April 7, 2004 File #110-304 Ms. Amy R. Barger 329 Darwin Road, S. W. Roanoke, Virginia 24014 Dear Ms. Barger: The Mayor and Members of Roanoke City Council were advised of your resignation as a member of the Youth Services Citizen Board at a regular meeting of the Council which was held on Monday, April 5, 2004. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board from November 4, 2002 to April 5, 2004. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Marion A. Vaughn-Howard, Superintendent, Parks and Recreation Department Stephanie M. Moon, CMC, Deputy City Clerk Youth Services Division, MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: elcrk@ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk April 7, 2004 File #110-304 Mr. Jamaal Jackson 807 10t" Street, N. W. Roanoke, Virginia 24016 Dear Mr. Jackson: The Mayor and Members of Roanoke City Council were advised of your resignation as a member of the Youth Services Citizen Board at a regular meeting of the Council which was held on Monday, April 5, 2004. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board from December 3, 2001 to April 5, 2004. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division, Parks and Recreation Department Stephanie M. Moon, CMC, Deputy City Clerk ROANOKE PARKS & RECREATION 210PeserveAvenueSW Roanoke Virginia24©16 540/8532236 FAX540/853-1287 MEMO To: Mary Parker, City Clerk From: Marion Vaughn-Howard, Superintendent Youth Services Division of Parks and Recreation Department Date: March 10, 2004 Subject: Resignation of Board Member Mary, This is an official notification that I received communication from Mrs. Cheryl D. Evans that she has submitted resignation from the Youth Services Citizen Board due to personal family obligations. Please notify the City Council on her behalf and thank them in advance for supporting her decision. Also, the Youth Members, Amy R. Barger and Jamaal Jackson are away at college and therefore are no longer able to serve. Thank you for your continuous support. Marion Vaughn-Howard MARY F. PARKER, CMC City Clerk CITY OF ROANOI<I* OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us April 7, 2004 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #110-178 Mr. Joseph F. Lynn 1831 Syracuse Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Lynn: Your communication tendering your resignation as a member of the Roanoke Redevelopment and Housing Authority was before the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004. On motion, duly seconded and adopted, the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority from August 19, 1996 to March 18, 2004. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, P.O. Box6459, Roanoke, Virginia 24017-0359 Stephanie M. Moon, CMC, Deputy City Clerk 215 Church Ave SW Room 452 Roanoke, VA 24011 March 18, 2004 To: Honorable Ralph K. Smith & Members of the City Council, I have accepted the position of General Manager of Amerilife and Health Services in Raleigh, NC. I therefore tender my resignation as vice chairman and board member of the Roanoke Redevelopment and Housing Authority. This resignation is effective immediately. ~ylmWith warmest~/~__~ ~)ANOKE ~ AND HOUSING ALrrHoRrrY Partners in Pro ess March 15, 2004 The Honorable Ralph K. Smith and Members o1: City Council 215 Church Avenue, SW Room 452 Roanoke, VA 24011 Dear Mayor Smith and Members of City Council: Joseph F. Lynn has resigned as a member of the Board of Commissioners of the Roanoke Redevelopment and Housing Authority effective March 8, 2004. He has accepted another position within his company and will be relocating to Raleigh, North Carolina. Mr. Lynn was reappointed to the Board in August 2003 and was serving his second full term which will expire in August, 2007. Sin ely, ,~ h_n/P.. Ba..ke r E'xe'~;utive L4rector c: Ben J. Fink, Chairman P.O. Box 6359 · Roanoke, ~rginia 24017-0359 2624 Salem Turnpike, N. ~. · Roanoke, F~rginia 24017-5334 Telephone (540) 983-9281 · TDD (540} 983-9217 · Fax (540) 983-9229 OF ROANOKE CITY Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #32-1 :].0 Patti Hanes, Secretary New Construction Code, Board of Appeals Roanoke, Virginia Dear Ms. Hanes: This is to advise you that Peter W. Clapsaddle has qualified as a member of the New Construction Code, Board of Appeals, for a term ending September 30, 2008. ~,~ ~1, ~,, /~l,~.~.._Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Peter W. Clapsaddle, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the New Construction Code, Board of Appeals, for a term ending September 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me th'~ day of ~/~(--~. 2004. BRENDA S. HAMILTON, CLERK DEPUTY CLERK MARY F. PARKER, CMC Ci~ Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk April 7, 2004 File #110-379 Elizabeth Belcher, Greenway Coordinator, Roanoke Valley Greenway Commission P. O. Box 29800 Roanoke, Virginia 24018 Dear Ms. Belcher: This is to advise you that Talfourd (Fourd) H. Kemper, Jr., has qualified as a member of the Roanoke Valley Greenway Commission, for a term ending June 30, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk, CMC Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, TALFOURD (FOURD) H. KEMPER, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Greenway Commission, for a term ending June 30, 2004, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~L~-~day of j I(J;)~ll 2004. BRE~)A S. HAMILTON, CLERK , DEPUTY CLERK MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-I 145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHE1LA N. HARTMAN Assistant City Clerk April 7, 2004 File #9-60 Jacqueline L. Shuck, Executive Director Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012-1148 Dear Ms. Shuck: I am enclosing copy of Resolution No. 36648-040504 approving the Roanoke Regional Airport Commission's 2004-2005 proposed operating and capital budget, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Diane S. Childers, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of April, 2004. No. 36648-040504. A RESOLUTION approving the Roanoke Regional Airport Commission's 2004-2005 proposed operating and capital conditions. BE IT RESOLVED by the Council budget upon certain terms and of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended by the General Assembly of Virginia, Chapter 385, 1996 Acts of Assembly, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended by First Amendment, dated December 6, 1996, the City of Roanoke hereby approves the Airport Commission's 2004-2005 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Commission to this Council, dated March 11, 2004. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: I would like to sponsor a request from Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission, to present to Council the Fiscal Year 2004-2005 Operating Budget for approval. Re~spectfully submitted Darlene L. B~rcham City Manager DLB:sm C: City Attorney Director of Finance City Clerk ROANOKE REGIONAL AIRPORT COMMISSION 5202 A~aflon Drive Roanoke, VA 24012-~148 (540) ,..~52-1999 FAX (540) 563~1838 www, roanokeakport.com March 11, 2004 Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke, Virginia 24011 Re: Roanoke Regional Airport Commission Fiscal Year 2004- 2005 Budget and Proposed Capital Expenditures Dear Mayor Smith and Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2004-2005 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 10, 2004. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Jacqueline L. Shuck Executive Director Enclosures CC: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission William Hackworth, Roanoke City Attorney Mary F. Parker, Clerk, Roanoke City Council csp030404 Comm\2004citycountybudget .It r 27-Feb-04 ATTACHMENT I ROANOKE REGIONAL AIRPORT COMMISSION FOR YEAR 2004-2005 BUDGET 2003-2004 2004-2005 Budget EXPENSE BUDGET Budget Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $2,811,826 $3,145,544 B. Operating Expenditures 2,566,770 2,536,660 C. Other Maintenance Projects 45,000 47,500 Total Operations and Maintenance 5,423,596 5,729,704 2. Non-Operating Expenses A. Interest 246,365 234,830 B. Debt Service 350,000 365,000 Total Non-Operating 596,365 599,830 3. Capital Expenses A. Capital Projects and Purchases 202,850 164,300 B. Multi -Year Projects 101,880 101,880 Total Capital Expenses 304,730 266,180 Total Budgeted Expenditures $6,324,691 $6,595,714 2003-2004 Projected 2004-2005 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operating Revenues A. Airfield $1,459,348 $1,613,205 B. General Aviation 232,285 220,429 C. Terminal Related 4,057,312 4,099,793 D. Other Revenues 400,780 231,876 Total Projected Operating Revenues 6,149,725 6,165,303 2. Non-Operating Revenues A. Interest from Debt Service 40,000 25,000 B. Interest on Investments 411,157 460,650 Total Projected Non-Operating Revenues 451,157 485,650 Total Projected Revenue $6,600,882 $6,650,953 ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) Projects A. Purchase Runway Sweeper: 1. Description: Purchase one large runway sweeper. 2. Justification: In order to make the runways safer, it is necessary to purchase a runway sweeper. This sweeper would be used in dry weather to remove foreign objects from the runway and taxiway surfaces. Such objects can be sucked into a jet engine and cause damage to the aircraft engine. Estimated Cost: $125,000 B. Purchase Land: Description: Purchase approximately 8.5 acres of land from Cova Corporation. 2. Justification: BT Property, LLC, an affiliate of UPS, and the owner of property located across Thirlane Road from the large UPS sort facility. The vacant property is located in the critical area for the navigational aids for Runway 6. When trucks and other metal objects are stored in the critical area, they can alter the signal which the airplane pilot receives and create a safety problem. In order to control the use of the still vacant land, it is necessary for the Commission to purchase the property. Estimated Cost: $900,000 C. Rehabilitate Terminal Soffits: 1. Description: Remove and replace exterior terminal soffits. Justification: The fifteen year old soffits located around approximately four- fifths of the terminal building are failing due to moisture penetration. This project would involve the removal of the soffit material and replacement with newer, more moisture resistant materials. Estimated Cost: $ 175,000 Attachment II Page 2 Undertake Security Enhancement Projects: Description: Provide technical and physical enhancements to the security of the terminal and the airfield. 2. Justification: This project will include a substantial upgrade to the capacity and flexibility of the computerized access system, additional surveillance cameras, replacement fencing and added lighting. Estimated Cost: $2,000,000 II. Anticipated Funding Sources: Federal AIP Grant Funds State Aviation Grant Funds Commission Funds City and County Funds Estimated Total Projects Funding $2,922,500 242,500 35,000 $3,200,000 jls/05Cap. Proj.City/County RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 10th day of March 2004 No. 03-031004 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2004-2005. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2004-2005 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 10, 2004, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2004-2005 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: Secretary VOTE: AYES: Macfarlane, Milliron, Turner, Whiuaker NAYS: None ABSENT: Smith DIANE S. CHILDERS CLERK TO THE BOARD Err~il: dchi]ders @ co.roanoke.va,us MISC. Council ..... City Manager---City Attorney---Dir. 4/22/04 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 13, 2004 Finance BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton O co. roanoke,va.us Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: Attached is a copy of Resolution 041304-2 approving the Roanoke Regional Airport Commission Budget for fiscal year 2004-2005. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 2004. If you need further information, please do not hesitate to contact me. Enclosure cc; Sincerely, Diane S. Childers, Clerk Roanoke County Board of Supervisors Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2004-2005, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24. B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 11, 2004, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2004-2005 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2004-2005 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 11, 2004, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors McNamara, Church, Attizer, Flora None Supervisor Wray CC: A COPY TESTE: Diene S. Childers Clerk to the Boerd of Supervisors File Jacqueline Shuck, Executive Director, Roanoke Regional Airport Diane Hyatt, Chief Financial Officer Paul Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Apdl 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Status Report: Affirmative Action And Diversity Initiatives for Calendar Year 2003 Background: As one of the largest and the most ethnically and racially diverse communities in the Roanoke Valley, it is important for the City of Roanoke to encourage participation in all employment processes among the diverse population that it serves. With this goal in mind, the City is focusing on two diversity related initiatives: increasing the diversity of our workforce and developing the knowledge and skill base needed for success in a diverse work environment. Our success in accomplishing these initiatives will make the City a better organization and ultimately help us to reach the strategic goals set by City Council. Efforts at increasing workforce diversity are based on a bread and focused recruitment program. The City continues to forge relationships and develop partnerships among City staff, EEO/civil rights organizations, colleges and universities, sororities, fraternities and other groups interested in diversity. I am pleased to report that progress continues to be made in this area. Prior to 2000, four departments under the direction of the City Manager did not employ any minorities. All these departments now employ minorities. During 2003 several African-Americans were hired in two key positions, the Director of Civic Facilities and the Director of Housing and Neighborhood Services, as well as the Acting Director of Management and Budget. Total employment by Mayor Smith and Members of City Council April 5, 2004 Page 2 department and EEO categories as of December 31, 2003 are detailed in Attachments 1 and 1 .a. Moreover, since the beginning of 2004, the City has hired women in the positions of Director of Human Services and as the Acting Manager of Purchasing. These key appointments, in addition to the ones that occurred during 2003, are another indicator of the City's commitment to a more diverse workforce. Efforts to increase the City's "diversity capacity"are continuing. Most important is the effort to capitalize on the varied perspectives, talents and input to support continued organizational success. An important program is the day long diversity training for all employees. This program serves as the first formal opportunity the City has to address the importance of diversity with its workforce. The Employee Development Program (EDP), which was implemented during 2001, continues to offer the most promise to help current employees improve their skills and to advance within the organization. This program incorporates skill assessment, education planning and career counseling. Supporting events include one-on-one coaching, and director and manager formal discussions related to EDP participants in their departments/divisions. During 2003, the EDP increased from 87 to 93 participants. Of that number, 58 percent are women and 42 percent are people of color compared to 64 percent and 40 percent, respectively, last year. Currently, 18 participants are in formal education programs, 2 participants are scheduled to receive undergraduate degrees in June 04, 10 participants have obtained new positions and 33 have completed formal development plans. Workforce Demographics Employment data for 2003 shows that 42 of the 202 new hires (19.7 percent) and 20 of the 102 promoted (19.6 percent) were people of color. While this information is somewhat different from last year, 25.6 percent and 19.7 percent respectively, it is important to note that the number of new hires who are minorities and/or women in the protective service category increased slightly. Clearly, this is still not where we want to be but it is a step in the right direction. Police, Shedff and Fire/EMS represent 28 percent of our workforce and each of these departments have promotional systems that are substantially closed to outside candidates (as is the case with most comprehensive public safety departments nationally); therefore, if we are to increase the number of women and minorities substantially in these departments, we must do it at the entry level. Promotion data for 2003 is heavily impacted by activity in Fire-EMS. Data shows 38 of the 102 total city wide promotions were in that department. Only six of those promotions were women or minorities. This is based primarily on the fact that there is not a sufficient pool of women and minorities available for promotion. Mayor Smith and MembemofCi~ Council Apdl5, 2004 Page 3 Consequently, we must work to hire more women and minorities at the entry level and we are committed to this effort. Staff will continue to refine our recruiting methods to accomplish this objective. New hires and promotions are detailed by category and department in Attachments 2, 2.a. and 2.b. Outreach Recruitment In May 2003 the Department of Human Resources, in partnership with the Roanoke Branch of the NAACP, sponsored the third Recruitment Day. Out of the 55 attendees, four were ultimately hired. This represents the highest new hire ratio for this event. Through the Human Resources Recruiter and our contacts with the NAACP, we continue developing more avenues to seek out minority applicants. The City has established relations with over ten colleges and universities as well as participated in a Technology Job Fair in Richmond that was part of the Mid- Eastern Athletic Conference (MEAC) basketball tournament. (The MEAC represents a cross section of historically black colleges and universities). The City continues its recruitment efforts at military installations and historically black colleges and universities. However, military base recruitment has slowed due to the current conflict in the Middle East. We continue to co-sponsor This Valley Works Job Fair, which attracts more than 2400 job applicants and 60 employers each year. Our internship program continues to attract high-caliber rising college seniors. Ten interns were hired last year. Of that number half were persons of color. As part of this program we have forged relationships with the civil engineering programs at the University of Virginia, Virginia Tech and North Carolina A&T State University in an effort to place women or persons of color in either a cooperative education arrangement or an internship. We also participated in the Minority Job Expo sponsored by the Roanoke Times. Recruitment initiatives will continue to emphasize building relations with local groups interested in workforce diversity. Next Steps Clearly, the City is making headway in its diversity efforts but we need to take the next step. In a practical sense, ownership of leading diversity efforts will be moved from Human Resources to an internal Leadership Diversity Advisory Group. Using the employee survey data collected by Virginia Tech as a starting point, the group will work to understand individual and departmental impediments related to diversity, advise training staff, Human Resources and the City Manager concerning diversity programs and policies. In order to improve the City's ability to recruit more women and people of color, particularly in public safety positions, we will continue to refine our efforts to attract more women and minorities. Using Mayor Smith and Members of City Council April 5, 2004 Page 4 the ideas from an advertising company, coupled with strategies to recruit at different venues, it is our intent to attract more women and minorities to City employment opportunities. In conclusion, I believe that we have devised a sound diversity strategy and we are headed in the dght direction, particularly in the area of increasing diversity capacity. The organization has not been as successful as I had hoped in regard to hiring more minorities; however, I understand that this is a long term commitment that requires constant attention. We will continue to provide the attention and dedication required to make Roanoke a truly high quality diverse employer. City Manager DLB:kc C.' Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Kenneth S. Cronin, Director of Human Resources CM04-00054 CITY OF ROANOKE WORKFORCE ANALYSIS by Number of Employees Attachment 1 December 31, 2003 ........ i MALES MALES MALES FEMALES~ FEMALES FEMALES I OFFICIALS/~ANAGE~ '~9I 'i~'i ............ ~ .......... i:)-- ..... -I~ ........ 2 ~ ]PARA-PROFESSIONAL 66 1~ ' ~ 5 ~ ~ x~ ~ CLERICAL 188 8 4 [ ~ ~5~ ~ x l~i~Ai~ .... F ~-- 192 ....... -8~ ~ ~ ~ ~ x i TOTAL PERCENTAGES ~ 1~0'~5% ~ ..... ~2%~ ~2~ ~ ~oZ-f' '~ ~/ ~oz ~Z~ WORKFORCE ANALYSIS by Number of Employees December 31, 2002 OCCUPATIONAL CATEGORY OFFICIALS/MANAGERS PROFESSIONALS TECHNICIANS PROTECTIVE SERVICE PARA-PROFESSIONAL CLERICAL SKILLED CRAFT i SERVICE/MAINTENANCE TOTAL WHITE BLACK OTHERi WHITEi BLACK OTHERi MALES MAL MALES FEMALESi FEMALE,~ FEMALES 32~ 21~ 4 353 107i 14 3 165 61 i 3 322 i96! 2i 3~ 76 26i 0 538 420i 56 43 14 19 7 21 20i 0i 196 61 5 01 137 47 I 132 91, 39! ' 0 2 0'~ 2511 127! 14~ _7~ 0~ 1~ ~: 245[- - 14'- '-~62~ ..... ~?~] ..... 61 CITY OF ROANOKE WORKFORCE ANALYSIS by Category and Percent Attachment 1, Page 2 December 31, 2003 ~;~;-U-~'TIONAL CATEGORY I TOTALI WH TE BLACW OTHERi WHI~ ' ~[.~CK i ............. i i MALES MALES MALES FEMALES FEMALES FEMALES OFFICIALS/MANAGERS 1000% .... ~/~' ' ~i o - ~ ,-:~, ..~ .... ...... ~= ...... ~ · 62.1~[ 10 3 y,~i 00% 207% o ~'.,~ 'TECHN CANS ~ 1000% ,, ,ox ~ .... ~o/ x x~7~--'~ ~ ~ ~:~ ......... T ......... .0% PROTECTIVE SERVICE % 100 0%1 78 6~:~~ 9 5%, 0 7% 7'9%, 2'9% i ¢~ ......... .=. ..= .. - ....._.~ ,.~/o ~o.z ~o u.o7% Z.1% 00% 00~' ~VI~b/MAINTENANCE 1000%~ ~ ~% I ~% ,o,, '-"~ -- ~-=-. i ...... : :... ~-~%=~k~+x%~ .......... ~= =:~,:~ .~= . _ ~, ~=~ ,.o ro ~ ~:(% 5.2% 0.0% WORKFORCE ANALYSIS by Category and Percent December 31, 2002 i , vr~I u~MI=I1 ] WIll/t= BLACK OTHE~i MALES MALES MALES FEMALES FEMALES FEMALESI OFFICIALS/MANAGERS 0.0% ! SERVICEJMAINTENANCE 0.0% 2.8%.~ 0,0%, 9.4%] Attachment 1.a, EMPLOYMENT by Department and EEO Catego - 2003 category total employees wm bm om wf bf of CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE TECHNICIANS 9 I 0 0 5 3 0 I 0 0 0 1 0 0 3 I 0 0 2 0 0 4 3 1 0 0 0 0 3 1 0 0 2 0 0 CLERICAL 1 0 0 0 1 0 0 PROFESSIONALS 2 2 0 0 0 0 0 TECHNICIANS 9 5 1 0 2 1 0 CLERICAL 6 0 0 0 6 0 0 CLERICAL 3 0 0 0 3 0 0 OFFICIALS/MANAGERS 1 1 0 0 0 0 0 PROFESSIONALS 4 2 I 0 I 0 0 CLERICAL 4 0 0 0 3 1 0 OFFICIALS/MANAGERS 1 0 0 0 1 0 0 PROFESSIONALS 2 0 0 0 I 1 0 CLERICAL 3 0 0 0 2 1 0 OFFICIALS/MANAGERS 3 1 0 0 1 1 0 PROFESSIONALS 3 0 0 0 2 1 0 CLERICAL OFFICIALS/MANAGERS PARA-PROFESSIONAL PROFESSIONALS SERVICE/MAINTENANCE SKILLED CRAFTSMEN 6 0 0 0 5 1 0 1 0 0 0 0 1 0 I 0 0 0 1 0 0 3 I 0 0 2 0 0 6 6 0 0 0 0 0 2 I I 0 0 0 0 TECHNICIANS 12 8 I 0 3 0 0 PROFESSIONALS 1 0 0 0 1 0 0 CLERICAL 6 0 0 0 6 0 0 OFFICIALS/MANAGERS 2 I 0 0 1 0 0 PROFESSIONALS 7 2 0 0 4 0 1 TECHNICIANS 4 1 0 0 2 1 0 OFFICIALS/MANAGERS 1 0 1 0 0 0 0 SERVICE/MAINTENANCE 1 0 1 0 0 0 0 December 31, 2003 Pa~3e I CLERICAL 10 0 I 0 6 3 0 PROFESSIONALS 5 2 0 0 2 1 0 CLERICAL 4 0 0 0 4 0 0 PA~-PROFESS!ONAL 5 0 0 0 3 2 0 PROFESSIONALS 9 3 0 0 5 0 1 TECHNICIANS 2 0 0 0 2 0 0 Attachment 1.a. EMPLOYMENT by Department and EEO Category - 2003 category total employees wm bm om wf bf of TECHNICIANS 1 1 0 0 0 0 0 PROFESSIONALS 6 1 0 0 1 4 0 OFFICIALS/MANAGERS PROFESSIONALS 1 I 0 0 0 0 0 2 2 0 0 0 0 0 PROFESSIONALS 1 0 0 OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE TECHNICIANS 0 0 1 0 I 1 0 0 0 0 0 2 I 0 0 1 0 0 I I 0 0 0 0 0 I 0 0 0 I 0 0 CLERICAL 1 0 0 0 I 0 0 OFFICIALS/MANAGERS 1 0 0 0 1 0 0 PROFESSIONALS 5 1 1 0 3 0 0 TECHNICIANS 40 11 0 0 27 2 0 CLERICAL 2 0 0 0 I 1 0 OFFICIALS/MANAGERS I I 0 0 0 0 0 PROFESSIONALS 9 6 0 0 3 0 0 TECHNICIANS 9 7 1 0 1 0 0 PROFESSIONALS 2 2 0 0 0 0 0 TECHNICIANS 1 0 0 0 1 0 0 CLERICAL OFFICIALS/MANAGERS PROTECTIVE SERVICE SERVICE/MAINTENANCE SKILLED CRAFTSMEN TECHNICIANS CLERICAL OFFICIALS/MANAGERS PARA-PROFESSIONAL PROFESSIONALS PROTECTIVE SERVICE TECHNICIANS 1 0 0 0 1 0 0 1 1 0 0 0 0 0 3 3 0 0 0 0 0 29 7 13 0 2 7 0 23 18 5 0 0 0 0 5 I 2 0 1 1 0 2 0 0 0 I 1 0 1 I 0 0 0 0 0 13 10 0 0 3 0 0 14 12 I 0 I 0 0 179 154 16 1 5 2 I 57 51 4 1 1 CLERICAL 0 1 0 1 2 0 OFFICIALS/MANAGERS 1 1 0 0 0 0 0 SERVICE/MAINTENANCE 4 2 2 0 0 0 0 SKILLED CRAFTSMEN 21 17 4 0 0 0 0 TECHNICIANS 3 3 0 0 0 CLERICAL 5 1 0 0 2 2 0 OFFICIALS/MANAGERS 1 0 1 0 0 0 0 PROFESSIONALS 3 2 0 0 I 0 0 December 31, 2003 Page 2 Attachment 1,a, EMPLOYMENT by Department and EEO Category - 2003 category total employees wm bm om wf bf of SERVICE/MAINTENANCE 1 I 0 0 0 0 0 TECHNICIANS 9 7 0 0 1 1 0 OFFICIALS/MANAGERS I 0 0 0 1 0 0 CLERICAL 3 0 0 0 1 2 0 OFFICIALS/MANAGERS 1 1 0 0 0 0 0 PROFESSIONALS 10 3 1 0 3 3 0 TECHNICIANS 2 0 0 0 0 2 0 OFFICIALS/MANAGERS PARA-PROFESSIONAL PROFESSIONALS PROTECTIVE SERVICE TECHNICIANS 1 I 0 0 0 0 0 20 3 2 0 8 7 0 12 0 0 0 9 3 0 I I 0 0 0 0 0 I 1 0 0 0 0 0 CLERICAL I 0 0 0 1 0 0 PROFESSIONALS 7 2 1 0 2 2 0 OFFICIALS/MANAGERS PROFESSIONALS TECHNICIANS 1 1 0 0 0 0 0 4 3 0 0 I 0 0 1 0 0 0 I 0 0 PARA-PROFESSIONAL PROFESSIONALS CLERICAL OFFICIALS/MANAGERS PARA-PROFESSIONAL PROFESSIONALS SERVICE/MAINTENANCE SKILLED CRAFTSMEN TECHNICIANS 4 I I 0 0 2 0 1 0 0 0 0 1 0 3 0 0 0 2 1 0 1 I 0 0 0 0 0 2 2 0 0 0 0 0 15 9 0 0 3 3 0 27 16 7 0 4 0 0 19 17 1 0 1 0 0 3 3 0 0 0 0 0 CLERICAL 1 0 0 0 1 0 0 OFFICIALS/MANAGERS 1 I 0 0 0 0 0 PROFESSIONALS 9 3 1 0 4 1 0 TECHNICIANS 4 I 0 0 1 2 0 CLERICAL 18 0 0 0 15 3 0 OFFICIALS/MANAGERS I 0 1 0 0 0 0 PROFESSIONALS 18 12 I 0 4 1 0 PROTECTIVE SERVICE 204 164 21 3 15 I 0 TECHNICIANS 53 28 1 1 10 13 0 CLERICAL 2 0 0 0 I I 0 PROFESSIONALS 1 0 0 0 0 1 0 PARA-PROFESSIONAL I 0 0 0 I 0 0 ~-"~"~ ~'~CLERICAL " ? 0 0 ....... I 1 0 '~ PROFESSIONALS 1 0 0 0 1 0 0 Attachment 1.a. EMPLOYMENT by Department and EEO Category - 2003 category total employees wm bm om wf bf of TECHNICIANS 8 2 2 0 2 2 0 CLERICAL 2 0 0 0 I I 0 CLERICAL 4 0 0 0 3 1 0 PROFESSIONALS 16 11 1 1 2 1 0 PROTECTIVE SERVICE 155 103 15 0 23 13 1 TECHNICIANS 25 17 2 0 6 0 0 CLERICAL 38 2 0 0 25 11 0 PARA-PROFESSIONAL 8 0 0 0 3 5 0 PROFESSIONALS 151 18 3 2 99 28 1 TECHNICIANS 5 2 0 0 2 1 0 CLERICAL OFFICIALS/MANAGERS SERVICE/MAINTENANCE SKILLED CRAFTSMEN TECHNICIANS OFFICIALS/MANAGERS PROFESSIONALS TECHNICIANS CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE SKILLED CRAFTSMEN TECHNICIANS CLERICAL PROFESSIONALS 4 0 2 0 2 0 0 1 I 0 0 0 0 0 34 6 25 1 0 2 0 19 4 13 0 2 0 0 3 0 2 0 0 I 0 1 1 0 0 0 0 0 17 11 0 I 4 I 0 23 14 I 0 7 1 0 3 0 0 0 2 I 0 I I 0 0 0 0 0 1 I 0 0 0 0 0 33 16 14 1 2 0 0 42 28 13 0 1 0 0 18 13 4 0 1 0 0 10 I 0 0 9 0 0 3 1 0 0 1 1 0 CLERICAL 3 0 0 0 3 0 0 SERVICE/MAI NTE NANCE 22 15 7 0 0 0 0 SKILLED CRAFTSMEN 24 20 4 0 0 0 0 TECHNICIANS 13 9 2 I 1 ~ ~ ...... ~'CLERICAL 4 1 0 0 3 0 0 OFFICIALS/MANAGERS 1 1 0 0 0 0 0 SERVICE/MAINTENANCE 23 14 6 1 2 0 0 SKILLED CRAFTSMEN 17 14 3 0 0 0 0 TECHNICIANS 6 3 0 0 3 CLERICAL 1 ~ ...... u U 1 0 0 PROTECTIVE SERVICE 4 4 0 0 0 0 0 SERVICE/MAINTENANCE 6 2 3 0 1 0 0 SKILLED CRAFTSMEN 20 14 5 1 0 0 0 TECHNICIANS 7 4 1 0 2 0 0 December 31, 2003 Page Attachment 1 .a. EMPLOYMENT by Department and EEO Category - 2003 category total employees wm bm om wf bf of CLERICAL PARA-PROFESSIONAL PROFESSIONALS SERVICE/MAINTENANCE OFFICIALS/MANAGERS 2 0 0 0 2 0 0 t2 2 3 0 3 4 0 2 2 0 0 0 0 0 1 0 0 0 0 1 0 1 0 0 0 0 I 0 1888 1004 228 15 465- 171 5 D~ember31,2~3 P~e5 CITY OF ROANOKE NEW HIRE ANALYSIS by Number of Employees December 31, 2003 Attachment 2 OCCUPATIONAL CATEGORY TOTAL WHIT[ BLACK OTHER WHITE BLACK OTHER MALES MALES MALES FEMALES FEMALE.( FEMALE[ OFFICIALS/MANAGERS 3 2 0 0 0 1 PROFESSIONALS 44 14 1 1 23 2 1 TECHNICIANS 22 7 0 0 11 5 PROTECTIVE SERVICE 65 49 5 0 9 2 0 PARA-PROFESSIONAL 7 0 0 0 3 4 0 CLERICAL 20 1 0 0 16 4 SKill FI-)CRAFT 12 11 I 0 0 0 SERVICE/MAINTENANCE 35 18 8 I 2 6 TOTAL NUMBER 208 102 15 2 64 24 1 TOTAL PERCENTAGES 100.0% 49.0% 72% I'0%i 31-0%i ! 1.0% 0.5% CITY OF ROANOKE NEW HIRE ANALYSIS by Number of Employees December 31, 2002 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER MALES MALES MALES FEMALES FEMALE.~ FEMALE.~ OFFICIALS/MANAGERS 5 4 1 0 0 0 0 PROFESSIONALS 42 6 2 0 24 9 1 TECHNICIANS 25 11 0 0 9 4 1 PROTECTIVE SERVICE 5~ 39 10 0 6 0 i~ PARA-PROFESSIONAL 6 I 0 0 3 2 (~ CLERICAL 17 1 1 0 13 2 ~'~ SKILLED CRAFT 8 ~ 2; 0 0 0 0 SERVICE/MAINTENANCE 37 1~c 14i (; 3 I 0 TOTAL NUMBER 195 87 15.43~ (; 581 18 ? TOTAL PERCENTAGES 100.0, 44.6% 0.0'~ 29.7% 9.2% 1.0% Attachment 2, Page 2 CITY OF ROANOKE NEW HIRE ANALYSIS by Category and Percent December 31. 2003 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER MALE,~ MALES MALES FEMALE-< FEMALE,~ FEMA! F-~ OFFICIALS/MANAGERS 100.0~ 66.7% 0.0% 0.0% 0.0% 33.39 0.0% PROFESSIONALS 100.0% 31.8% 2~3% 2.3% 52.3% 4.5% 2~3~ TECHNICIANS 100.0% 31,8% 0.0% 0.0% 50.0% 22.7% 0.0% PROTECTIVE SERVICE 100.0% 75.4% 7.7% 0.0% 13.8°/~ 3.1% 0.0% PARA-PROFESSIONAL 100.0% 0.0% 0.0% 0.0% 42.9% 57.1% 0.0% CLERICAL 100.0% 5~0% 0~0% 0.0% 80.0% 20,0~/ 0.0% SKILLED cRAFT 100.0% 91.7% 8.3% 0.0% 0.0% 0.0% 0.0% SERVICE/MAINTENANCE 100.0% 51.4% 22.9% 2.9% 5.7% 17.1% 0.0% TOTAL NUMBER 208 102 15 2 64 24 1 TOTAL PERCENTAGES 100.0% 49.0% 7.2% 1.0% 31.0% 11.0% 0.5% CITY OF ROANOKE NEW HIRE ANALYSIS by Category and Percent December 31, 2002 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHEF MALES MALES MALES FEMALE,~ FEMALES FEMALES OFFICIALS/MANAGERS 100.0% 80.0% 20.05 0.0% 0.0% 0.OG/~ 0.0% PROFESSIONALS t00.0% 14.3% 4.8% 0.0% 57.1% 21.4Q/~ 2.4% TECHNICIANS 100.0% 44.0% 0.0% 0.0% 36.0% 16.09 4.0% PROTECTIVE SERVICE 100.0% 70.9% 18.2% 0.0% 10~9% 0,0% 0.0% PARA-PROFESSIONAL 100.0% 16.7% 0.0% 0.0% 50.0% 33.3% 0.0~ CLERICAL 100.0% 5.9% 5.9~/ 0,0% 76.5% 11.8% 0.0% SKILLED CRAFT 100.0% 75.0% 25.0% 0.0% 0.0% 0.0% 0.0~ ~ERVICE/MAINTENANCE 100.0% 51.4% 37~8"/ 0.0% 8.1% 2.7% 0.0% TOTAL NUMBER 195 87 30 0 58 18 ? TOTAL PERCENTAGES 100.0% 44.6% 15.4% 0.0% 29.7% 9.29 1.0% Attachment 2, Page 3 CITY OF ROANOKE PROMOTION ANALYSIS by Number of Employees December 31, 2003 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER MALES MALES MALE~ FEMALES~ FEMALE,~ FEMALES OFFICIALS/MANAGERS 1 0 1 C 0 (] 0 PROFESSIONALS 29 13 2 TECHNICIANS 35 25 3 PROTECTIVE SERVICE 12 9 2 0 0 1 PARA-PROFESSIONAL 2 0 0 0 1 1 0 3LERICAL 9 I (; 0 7 1 0 SKILL PI3 CRAFT 9 6, 3 0 0 0 0 SERVICE/MAINTENANCE 5i ~ 0 0 0 0 TOTAL NUMBER 102 58 12 0 24 8 0 TOTAL PERCENTAGES 100.0% 56.95 11.8% 0.0% 23.5% 7.8% 0.0% CITY OF ROANOKE PROMOTION ANALYSIS by Number of Employees December 31, 2002 )OCCUPATIONAL CATEGORY TOTAL WHITE BLACI< OTHEI: WHITE BLACK OTHER MALE~ MALE~ MALE,< FEMALES FEMALES FEMAI F.,-: OFFICIALS/MANAGERS 2 (; 0 1 0 0 PROFESSIONALS 18 7 ~ 0 10 1 0 TECHNICIANS 21 7 3 0 9 2 0 PROTECTIVE SERVICE 5 3 2 0 0 PARA-PROFESSIONAL 3 0 0 0 1 2 0 CLERICAL 7 0 0 0 6 I 0 '~'KILLED CRAFT 15 11 2 I 1 0 0 ~ERVICE/MAINTENANCE 15 10 3 0 2 0 TOTAL NUMBER 86 39 10 1 ~QTAL PERCENTAGES 100.0% 45.3% 11.6% 1.2% 34,9% 7,0%I 0,0~ Attachment 2, Page 4 CITY OF ROANOKE PROMOTION ANALYSIS by Category and Percent December 31, 2003 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE !BLACK OTHER MALES MALES MALES FEMALES FEMALES FEMALES OFFICIALSIMANAGERS 100.0% 0.0% 100.0% 0.0¥< 0.0% 0.0% 0.0~ PROFESSIONALS 100.0% 44.8% 6.9% 0.0%I 34.5% 13.8% 0.0% TECHNICIANS 100.0% 71.4% 8.6% 0.0°/~ 17.1% 2.9% 0.0% PROTECTIVE SERVICE 100.0% 75.0% 16.7% 0,0% 0.0% 8.3% 0.0% PARA-PROFESSIONAL 100.0% 0.0% 0.0% 0~0% 50.0% 50.0% 0.00/ CLERICAl 100.0% 11.1% 0.0%; 0;0% 77.8°,~ 11.1% 0.0% SKIl I Fr3 CRAFT 100.0% 66.7% 33~3% 0.0% 0.0% 0.0% 0.0% SERVICFJMAINTENANCE 100.0% 80.0% 20.0% 0.0% 0,0% 0.0% 0.0% TOTAL NUMBER 102 58 12 0 24 8 0 tOTAL PERCENTAGES 100.0% 56.9% 11.8% 0.0% 23.5% 7.8% 0.0% CITY OF ROANOKE PROMOTION ANALYSIS by Category and Percent December 31. 2002 OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE EiLACK OTHER MALES MALES MALES FEMALES FEMALES FEMALES OFFICIALS/MANAGERS 100.0% 50,0% 0.0% 0.0% 50.0% 0.0% 0.0% PROFESSIONALS 100.0% 38.9% 0.0% 0.0~ 55.6~ 5~65 0.0% TECHNICIANS 100.0% 33.3% 14.3% 0~0~' 42.9% 9.5% 0.0% PROTECTIVE SERVICE 100.0% 60.0% 40.0% 0.0% 0.0% 0.0% 0.0% PARA-PROFESSIONAL 100.0% 0.0% 0.0%, 0.0% 33.3% 66.7% 0.00/ CLERICAL 100.0% 0.0~ 0.0~' 0.0% 85.7% 14.30/ 0.0% SKIl I FI3 CRAFT 100.0% 73.3°~ 13.3~ 6.7% 6.7% 0.0% 0.0% SERVICE/MAINTENANCE 100.0% 66.7% 20.0% 0.0% 13.3% 0.0% 0.0% TOTAL NUMBER 86 39 1 (~ 1 30 6 0 TOTAL PERCENTAGES 100.0% 45.3% 11.6% 1.2% 34.9% 7.0% 0.0% Attachment 2.a IEW HIRES by Department and EEO Categories TOTAL WM BM OM WF BF OF CLERICAL I 0 0 0 0 1 0 CLERICAL 2 0 0 0 1 I 0 PROFESSIONALS 1 1 0 0 0 0 0 CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE 2 0 0 0 2 0 0 1 0 0 0 0 I 0 3 2 0 0 1 0 0 2 2 0 0 0 0 0 CLERICAL 2 0 0 0 I t 0 CLERICAL 2 0 0 0 2 0 0 PARA-PROFESSIONAL 1 0 0 0 I 0 0 PROFESSIONALS 1 1 0 0 0 0 0 TECHNICIANS 5 0 0 0 5 0 0 PROFESSIONALS 2 t 0 0 I 0 0 OFFICIALS/MANAGERS SERVICE/MAINTENANCE SKILLED CRAFT I I 0 0 0 0 0 5 0 1 0 0 4 0 1 CLERICAL I 0 0 0 1 0 0 PROFESSIONALS 2 1 0 0 0 0 TECHNICIANS 2 PROFESSIONALS t 1 0 0 0 0 0 --J PROTECTIVE SERVICE 27 23 3 0 I 0 0 SKILLED CRAFT 4 4 0 0 0 0 0 TECHNICIANS I 1 0 0 0 0 0 CLERICAL I 0 0 0 1 0 0 PROFESSIONALS I 0 0 0 1 0 r'"ll 'L_ PARA-PROFESSIONAL 1 0 0 0 I 0 0 PROFESSIONALS 3 0 0 0 2 1 0 PROTECTIVE SERVICE 1 1 0 0 0 0 0 PROFESSIONALS ...... 2 t 0 0 I 0 0 SERVICE/MAINTENANCE 7 5 0 0 2 0 0 SKILLED CRAFT 1 o o o PROFESSIONALS 2 I 0 0 1 0 0 TECHNICIANS t 0 0 0 0 1 0 NEW HIRES by Department and EEO Categories Attachment 2.a TOTAL WM BM OM WF BF OF CLERICAL 3 0 0 0 2 1 PROTECTIVE SERVICE 22 17 2 0 3 0 0 TECHNICIANS 7 PROFESSIONALS CLERICAL 1 0 0 0 t 0 0 PROFESSIONALS t 0 0 0 1 0 0 PROTECTIVE SERVICE 15 CLERICAL 2 I 0 0 1 0 0 PARA-PROFESSIONAL 2 0 0 0 0 2 0 PROFESSIONALS 21 4 I 1 15 0 0 TECHNICIANS 1 ,S6[ibWASTE M ~ ~EME ~. ~ ~..~ 0 0 ~ MA~N/ENANCE 4 ............... - - ' OFFICIALS/MANAGERS TECHNICIANS 1 1 0 0 0 0 0 2 CLERICAL I 0 0 0 I 0 0 PROFESSIONALS I 1 0 0 0 0 0 SERVICE/MAINTENANCE 6 3 3 0 0 0 SKILLED CRAFT 4 3 I 0 0 0 TECHNICIANS SERVICE/MAINTENANCE 10 8 2 0 0 0 0 SKILLED CRAFT 2 2 0 0 0 0 0 TECHNICIANS 3 0 0 2 0 0 CLERICAL 1 0 0 0 1 0 0 PARA-PROFESSIONAL 3 0 0 0 1 2 0 SERVICE/MAINTENANCE t 0 0 0 0 I 0 GRAND TOTAL .... 208 ....... i02 .... 15 2 64 ' 24 ~ December 31. 2003 Attachment 2.b PROMOTIONS by Department and EEO Categories TOTAL WM BM OM WF BF OF CLERICAL 0 0 ~-PROFESSIONAL I 0 SERVICE/MAINTENANCE ~ t 0 0 0 0 0 CLERICAL 2 1 0 0 1 0 0 PROFESSIONALS EMER~ ~! TECHNICIANS PROFESS O.ALS SKILLED CRAFT TECHNICIANS 3 I I 0 0 1 0 PROFESSIONALS 2 0 0 0 2 0 0 CLERICAL 1 0 0 0 1 0 0 PROFESSIONALS 6 5 I 0 0 0 0 TECHNICIANS 21 t8 2 0 '1 0 0 PROTECTIVE SERVICE 1t 9 '1 0 0 1 0 OFFICIALS/MANAGERS I 0 I 0 0 0 0 PROFESSIONALS 1 1 0 0 0 0 0 CLERICAL 1 0 0 0 1 0 0 PROFESSIONALS 1 0 0 0 I 0 ~-'--~----- PROFESSIONALS 1 0 I 0 0 0 0 PROFESSIONALS I 0 0 0 0 1 0 CLERICAL '1 0 0 0 0 1 0 SKILLED CRAFT 4 3 1 0 0 0 0 SERVICE/MAINTENANCE 1 "1 0 0 0 0 0 ~S.A~S ~ ~ _0 0 0 O_0 pRO': SSiON LS 0 0 0 0 0 PROTECTIVE SERVICE 1 0 1 0 0 0 0 PROFESSIONALS 9 I 0 0 6 2 0 PROMOTIONS by Department and EEO Categories TOTAL WM BM OM WF BF OF · 0 0 0 1 0 0 S~RVICE/MA!NTENANCE 1 I 0 0 0 TECHNICIANS - ~ u 0 0 0" ' 0 ....... ~ '~*'~' 2 2 ......... 0 0 0 SKILLED C~FT 2 1 I 0 0 0 0 ~ SERVICE/MAInTENANCE I 0 1 "~ '~.~ ~ ~ ~ ~ . 0 0 0 0 PR ............ ~ ~~ ~ TECHNICIANS 2 I 0 0 I 0 0 SKILLED C~FT 2 I t 0 0 0 0 SERVICE/MAINTENANCE 1 t 0 0 0 0 PA~-PROFESSIONAL 1 0 ~ ~ 0 G~ND TOTAL 102 5~ 12 0 24 8 0 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #24-266 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36649-040504 amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations, providing for appropriation and transfer of funds in connection with local incentives for Enterprise Zone Two. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and will be in full force and effect upon its passage. /~ ~ ~'Sincerely' Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall April 7, 2004 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Elizabeth A. Neu, Director, Economic Development Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2004. No. 36649-040504. AN ORDINANCE to appropriate funding for the Enterprise Zone Fund, amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Economic Development Appropriated from General Revenue Fund Balance Unappropriated 008-530-9575-9178 $ (63,563) 008-310-9630-9003 97,933 008-3325 (34,370) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 The Honorable Ralph K. Smith, Mayor The Honorable Nelson Harris, Vice-Mayor The Honorable William Bestpitch, Council Member The Honorable Rupert Cutler, Council Member The Honorable Alfred Dowe, Council Member The Honorable Beverly Fitzpatrick, Jr., Council Member The Honorable Linda Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Enterprise Zone Fund Appropriation Background: In January 1996, the Commonwealth of Virginia designated an area within the City of Roanoke as an Enterprise Zone. This zone will expire December 31,20I 5, and is known as Enterprise Zone Two. Considerations: A requirement of designation is that the City of Roanoke offers certain local incentives. These incentives were set forth in the original application and subsequent amendments approved by City Council. When the zone was originally designated in 1996, Council appropriated funds for local incentives for both Enterprise Zone One (designated in 1984, expired 12/31/03) and Enterprise Zone Two. These funds are running out, and in order for the City to continue to offer the local incentives set forth in the designation application and subsequent amendments, additional funds need to be appropriated. The Department of Economic Development has estimated the short-term (three to six months) funding need as approximately $98,000. Recommended Action: Transfer $63,563 from Capital Improvement Reserve Economic Development (008-530-9575-9! 78) and appropriate $34,370 from the Capital Fund Interest Mayor Smith and Members of City Council April 5, 2004 Page 2 Earnings (008-3325) to Enterprise Zone 1 and 2 for utility connection rebates (008 310 9630 9003.) City Manager DLB/sem C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Elizabeth A. Neu, Director of Economic Development Sherman M. Stovall, Acting Director of Management and Budget CM04-00053 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk April 7, 2004 File #60-227-514 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36650-040504 amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations, in connection with appropriation of $31,700.00 from The Roanoke Times for reimbursement to the City for construction costs associated with the Salem Avenue Streetscape project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall April 7, 2004 Page 2 pc: Darlene L Burcham, City Manager Elizabeth A. Neu, Director of Economic Development Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2004. No. 36650-040504. AN ORDINANCE to appropriate funding received from a third party for the Salem Avenue Streetscape project, amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Third Party Revenues Roanoke Times Sidewalk 008-530-9804-9004 008-530-9804~9804 31,700 31,700 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.corn April 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor and Members of City Council: Su~ect: Fund Appropriation for Salem Avenue Streetscapes From Roanoke Times Background: The Roanoke Times needed to replace some curb and sidewalk as part of the construction of its new building. The City agreed to include these curb and sidewalk replacements as part of its Salem Avenue Streetscape project. In retum, the Roanoke Times agreed to reimburse the City for its share of the construction costs. The City has received a check in the amount of $31,700 from the Roanoke Times for its share of the project. Recommended Action: Appropriate the $31,700 Roanoke Times repayment into Curb, Gutter, and Sidewalk #1 (008-530-9804-9004). Establish a revenue estimate of $31,700 in the Capital Projects Fund. Respectfully submitted, City Manager DLB:jb C: Mary F. Parker, City Clerk William H. Hackworth, City Attorney Jesse A. Hall, Director of Finance CM04--0060 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk April 7, 2004 Sheila N. Hartman Assistant City Clerk File #2-5-60 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36653-040504 declaring the City's intent to reimburse itself from the proceeds of its general obligation public improvement bonds for certain moneys to be appropriated by the City for expenditures in connection with the Police Building Phase II Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004. Sincerely, //~ Mary F. Pa~r er, CMC City Clerk MFP:ew Attachment Darlene L. Burcham April 7, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget Philip C. Schirmer, City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of April, 2004. No. 36653-040504. A RESOLUTION declaring the City's intent to keimburse itself from the proceeds of its general obligation public improvement bonds for certain moneys to be appropriated by the City for expenditures in connection with the Police Building Phase II Project; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. In accordance with U.S. Treasury Regulations, Section 1.150-2, the City hereby declares that it reasonably expects and intends to reimburse itself from the proceeds of its general obligation public improvement bonds in a principal amount not to exceed $6,670,000 for certain moneys to be appropriated by the City from time to time for expenditures in connection with the Police Building Phase II (the yProject"), including, without limitation, the amount of $45,000 appropriated by an ordinance adopted contemporaneously herewith by the City Council on April 5, 2004, in connection with the acquisition of temporary construction easements and related expenses such as title reports, environmental inspections, and alternative parking locations. 2. The Council hereby determines that the appropriation authorized contemporaneously herewith is being made for a purpose for which the City is authorized to issue, and contemplated to be reimbursed from the proceeds of, general obligation public improvement bonds of the City. The maximum principal amount of :debt expected to be issued for the Project is an amount not to exceed $6,670,000. 3. This is a declaration of official intent adopted pursuant to U.S. Treasu~ Regulations, Section 1.150-2. This official intent is being made not later than sixty days after the payment of the expenditures authorized by Paragraph 1 of this Resolution. 4. The City Clerk is directed to file this Resolution among the permanent papers of the City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act, "2.2-3700, et seq., Code of Virginia (1950), as amended. 5. This Resolution shall be effective on and after the date of its adoption. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #2-5-60 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36652-040504 providing for acquisition of certain temporary construction easements described as Official Tax Nos. 1011304, 1011319, 10:[1320, and 10:[1335, which are needed by the City for construction of the Police Building Phase II Project, and providing for the City's acquisition of such easements by negotiation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham Page 2 April 7, 2004 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget Philip C. Schirmer, City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of April, 2004. No. 36652-040504. AN ORDINANCE providing for the acquisition of certain temporary construction easements needed by the City for the construction of the Police Building Phase II Project, providing for the City's acquisition of such easements by negotiation; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the construction of the Police Building Phase II Project, the City wants and needs certain temporary construction easements on four parcels of land identified by Official Tax Nos. 1011304, 1011319, 1011320 and 1011335, as set forth in the letter of the City Manager to City Council dated April 5, 2004. The proper City officials are hereby authorized to acquire the property rights by negotiation for such consideration as the City Manager may All requisite documents shall be upon form approved by the City deem appropriate. Attorney. 2. The City's purchase of the temporary construction easements is subject to the City obtaining an acceptable title report. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #2-5-60 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36651-040504 amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations, transferring $45,000.00 in connection with acquisition of certain property rights associated with Phase II, Police Building Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall April 7, 2004 Page 2 pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Acting Director, Office of Management and Budget Sarah E. Fitton, Engineering Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2004. No. 36651-040504. AN ORDINANCE to appropriate funding for the Police Building Phase II Project, amending and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue 008-530-9678-9003 008-530-9567~9003 $ (45,000) 45,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor C. Nelson Harris, Vice Mayor William D. Bestpitch, Council Member M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Beverly T. Fitzpatrick, Jr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Property Right Acquisition for Police Building Phase II ProJect Construction on the Police Building Phase II project is slated to begin during the summer of 2004. Due to the small size of the site, it is necessary to obtain temporary construction easements of variable width from three adjacent property owners. These easements are needed in order to construct a three story structure at the west property line, to include layback for building foundation, and also to provide space for a crane and materials lay-down to the south. Temporary closure of the alley immediately behind the Police Building site is also required. See Attachment #1 for site map. Authorization is needed to move forward with acquisition of the necessary property rights in the form of temporary construction easements on four parcels identified by tax map numbers 1011304 owned by Campbell Place, LLC; 1011319 & 1011320 owned by Roy H. Park Broadcasting of Roanoke; and 1011335 owned by the American National Red Cross. Total acquisition costs for related expenses such as title reports, environmental inspections, and alternative parking locations are estimated to be $45,000. Funding from the Fire/EMS Facility Improvements may be transferred to cover these expenses. The Fire/EMS Facility Improvements account will be reimbursed from the proceeds of bonds to be issued in FY05 for Phase II of the Police Building project. Mayor Smith and Members of City Council April 5, 2004 Page 2 Recommended Action(s): Authorize the City Manager to acquire all property rights as described herein, subject to an acceptable environmental inspection and title report. Such property rights may be acquired by negotiation and include temporary construction easements only. Transfer $45,000 from account 008-530-9678-9003 Fire/EMS Facility Improvements to the Police Building Design-Ph. II account 008-530-9567-9003. Adopt a resolution declaring the City's intent to reimburse itself from the proceeds of general obligation public improvement bonds to be issued for this project. The total amount of the bonds to be issued is anticipated to be $6.67 million. DLB/SEF Attachment C: City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget Sarah E. Fitton, Engineering Coordinator #CM04-00055 Attachment #1 Campbell Avenue AvenUe Church CITY.. OF ROANOKE Off~ce of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #289 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36654-040504 amending the City's Fee Compendium to reflect certain revisions to user fees at Carvins Cove Natural Reserve. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attach m e nt Darlene L. Burcham April 7, 2004 Page 2 pc: Jesse A. Hall, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Michael T. McEvoy, Director of Utilities IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of April, 2004. No. 36654-040504. A RESOLUTION amending certain fees and charges in connection with use of Carvins Cove Natural Reserve, amending the Fee Compendium; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Boat rentals and fees and other uses fees charged at Carvins Cove Natural Reserve shall be as follows: BOAT LAUNCH FEES ANNUAL PERMITS Boat without a motor $75.00 Boat with less than 10 HP motor $90.00 Boat with ~eater than 10 lip motor $100.00 DAILY PERMITS Boat without a motor $5.00 Boat with less than 10 HP motor $9.00 Boat with greater than 10 HP motor $12.00 BOAT RENTAL 14' Boats $4.00 per hour $8.00 (1/2 day - 5 hours maximum) $14.00 per day 12' Boats $3.00 per day $7.00 (1/2 day - 5 hours maximum) $13.00 per day INSPECTION FEE~ FOR PRIVATELY OWNED MOTORS Electric $1.00 Gasoline $2.00 1 H:qV[EASURES\CARVINS COVE FEE COMPENDEUM CHANOES 2004 FOR WVWA. DOC USER FEES FOR ALL USES OF THE FACILITY WITH THE EXCEPTION OF BOATING AS NOTED ABOVE Annual Permits Per Person Residents outside the geographic boundary of $30.00 members of the Western Virginia Water Authority Residents within the geographic boundary of $15.00 members of the Western Virginia Water Authority Daile¥ Permits Per Person Residents outside the geographic boundary of $2.00 per day members of the Western Vir~nia Water Authority Residents within the geographic boundary of $1.00 per day members of the Western Virginia Water Authority 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new or amended user fees and charges at Carvins Cove Natural Reserve as set forth herein. 3. The fees and charges established by this Resolution shall become effective April 15, 2004, and remain in effect until amended by Council or by the Western Virginia Water Authority atter it assumes control of Carvins Cove Natural Reserve. ATTEST: City Clerk. 2 H:~IEASLrRES\CARVINS COVE FEE COMPENDEUM CHANOES 2004 FOR wS~qA. DOC CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Revisions to User Fees at the Carvins Cove Natural Reserve Currently, City water system customers, through water billings, pay the majority of operational costs to maintain the recreational facilities at the Carvins Cove Natural Reserve (Reserve). This funding commitment was recognized by City Council when it adopted a two tier user fee system for non-boating activities, providing City residents a lower rate to access the Reserve. The user fees do not replace operational funding but have allowed the Departments of Parks and Recreation and Utilities to make capital improvements that would not otherwise have occurred without impacts to water rates. With the creation of the Western Virginia Water Authority, customers of Roanoke County's water system will also assume operational costs not funded by user fees. It is appropriate to modify the user fee structure to provide member residents of the Western Virginia Water Authority access to the Reserve through the lower tier rate. The Honorable Mayor and Members of Council Revisions to User Fees at the Carvins Cove Natural Reserve April 5, 2004 Page 2 Recommended Action: Adopt the Resolution amending the City's Fee Compendium to reflect changes to the Boat Rentals and User Fees at Carvins Cove, as attached, effective April 15, 2004. Respectfully submitted, Darlene L. BUrnham City Manager Attachments DLB/mtm C~ Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk George C. Snead, Jr., Assistant City Manager for Operations Michael McEvoy, Director of Utilities CM04-00062 BOAT RENTALS AND FEES AT CARVINS COVE ASSESSING DEPARTMENT: Utilities Department COLLECTION DEPARTMENT: Utilities Department DESCRIPTION: Fees charged at Carvins Cove for boat rentals and other. SERVICE CHARGE: Boat Launch Fees: Annual Permits w/o motor ....................... $75 10 HP or less motor .......... $90 Greater than 10 HP motor-- $100 Daily Permits w/o motor ........................ $5 10 HP or less motor ........... $9 Greater than 10 HP motor --- $12 Boat Rental: 14' Boats 12' Boats $ 4.00 per hour $ 8.00 (1/2 day - 5 hours maximum) $14.00 per day $ 3.00 per day $ 7.00 (1/2 day - 5 hours maximum) $13.00 per day Inspection Fees for Privately Owned Motors: Electric $1.00 Gasoline $ 2.00 User Fees for all Uses of the Facility with the Exception of Boating noted above: Annual Permits Per Person: $30.00 (Residents outside the geographic boundary of members of the Western Virginia Water Authority) $15.00 (Residents within the geographic boundary of members of the Western Virginia Water Authority) Daily Permits Per Person: $2.00 (Residents outside the geographic boundary of members of the Western Virginia Water Authority) $1.00 (Residents within the geographic boundary of members of the Western Virginia Water Authority) LEGAL AUTHORIZATION: Amended Resolution No. 35866-0512302, May 13, 2002, Resolution No. 31233, November 2, 1992, Resolution No. 31940, Mamh 28, 1994 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #288 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36655-040504 authorizing the City Manager's issuance and execution of Amendment No. 2 to the City's Contract with Waco, Inc., for asbestos and lead abatement services, in the additional amount of $75,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attach me nt Darlene L. Burcham April 7, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Paul J. Truntich, Jr., Environmental Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of Apr±l, 2004. No. 36655-040504. AN ORDINANCE authorizing the City Manager's issuance and execution of Amendment No. 2 to the City's Contract with Waco, Inc., for asbestos and lead abatement services; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute Amendment No. 2 to the City's Contract with Waco, Inc., for asbestos and lead abatement services, as more fully set forth in the City Manager's letter to Council dated April 5, 2004. 2. The form of the Amendment shall be approved by the City Attorney. 3. This Amendment No. 2 will provide authorization for an increase in the amount of the Contract of an additional $75,000 for asbestos and lead abatement services as set forth in the City Manager's letter to Council dated April 5, 2004. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CityClerk N:\CALC\Measures~Amd No. 2 WACO asbestos and lead abatementdoc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com April 5, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment No. 2 To Asbestos and Lead Services Contract Abatement In an effort to streamline the procurement of asbestos and lead abatement services for various city departments, a one year Asbestos and lead Abatement Services contract was executed between the city and Waco, Inc. of Christiansburg, VA, dated November 26, 2003, in accordance with the City's advertising and procurement procedures. The total fee for the initial contract was an amount not to exceed $100,000 based on the expected need at that time for such services. Due to the number of requests by city departments to have asbestos and/or lead abatement activities performed under this contract, the $100,000 amount was exceeded. As a result, Amendment No. 1 to the Asbestos and tea~tAbatement Services contract was administratively executed in February 2004 to increase the contract amount by $50,000. The demand for abatement services under the existing contract continues. In order to be able to continue to meet the needs of city departments for upcoming as well as any unanticipated abatement projects, it is requested that Amendment No. 2 to the contract be approved to increase the contract amount by an additional $75,000. Council approval is required as the amount of this Amendment No. 2, combined with the prior Amendment No. 1, exceeds $50,000 in changes from the original contract amount. Funding for Amendment No. 2 is available through various city operating accounts determined by the department requesting the abatement services. Mayor Smith and Members of City Council April 5. 2004 Amendment No. 2 to Asbestos and Lead Abatement Services Contract Recommended Actions: Authorize the City Manager to execute an Amendment No. 2 in the amount of $75,000 with Waco, Inc. for the above-referenced work, to be in a form approved by the City Attorney. bm~itted, Darlene L. Bur~ City Manager DLB:pit c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Paul J. Truntich Jr., Environmental Administrator #CM04-0063 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk April 7, 2004 File #289 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: l am attaching copy of Resolution No. 36656-040504 authorizing waiver of the City's sovereign immunity in connection with the City's use of Valley View Mall for Citizen Appreciation Day, on April 17, 2004, and authorizing execution of an agreement with Valley View Mall, LLC, through its agent, CBL Associates Management, Inc., in connection with such use of Valley View Mall. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, April 5, 2004, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham April 7, 2004 Page 2 pc: William M. Hackworth, City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of April, 2004. Ho. 36656-040504. A RESOLUTION authorizing the waiver of the City's sovereign immunity in connection with the City's use of Valley View Mall for Citizen Appreciation Day, and authorizing execution of an agreement with Valley View Mall, LLC, through its agent, CBL Associates Management, Inc., in connection with such use of Valley View Mail. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council hereby waives its sovereign immunity with regard to the City's use of Valley View Mall on April 17, 2004, in connection with its Citizen Appreciation Day activities. 2. The City Manager is hereby authorized to execute for and on behalf of the City, upon form approved by the City Attorney, an Agreement, a copy of which is attached to the City Attorney's letter to Council of April 5, 2004, relating to the City's use of Valley View Mall, on April 17, 2004, for its Citizen Appreciation Day activities. ATTEST: City Clerk. H:~4EASURES~R.VALLEY¥1EWAGREEMENTCITIZENAPpKECIATIONDAY'DOC WILLIAM M. HACIC~VORTH CITY ATTORNEy CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-] 221 EMAIL: cityatty~ci roanoke va us ELIZABETH K. DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATFORNEy S April 5, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Agreement with CBL & Associates Management, Inc. Dear Mayor Smith and Member of Council: The City is planning to sponsor Citizen Appreciation Day at Valley View Mai1 on April 17, 2004. The new owners of the mall, CBL & Associates Management, Inc., require that the City execute the attached agreement in order to use the mall. This agreement contains a provision, Paragraph N, which requires that the City agree to indemnify and hold harmless CBL, and to defend it, in the event that anyone is injured or anything is damaged during the City's use of the premises. Only City Council can waive the City's sovereign immunity and agree to such a provision. CBL has refused to delete this provision. I have prepared for your consideration the attached resolution which authorizes waiving the City's sovereign immunity, and authorizing the City Manager to execute this agreement. With kindest personal regards, I am WMH:f Attachments cc: Darlene L. Burcham, City Manager Sincerely yours, William M. Hackworth City Attorney CBL & ASSOCIATES PROPERTIES, INC. SPECIAL EVENT AGREEMENT This License/Special Event Agreement ("License") is made and entered into as of__April 17__ __, 2004 by and between Valley View Mall, LLC regional shopping mall in Roanoke, VA], ("Licensor"), and City of Roanoke (Service Excellence At Work) . ("Licensee"). Licensee desires to temporarily occupy and use a portion of the Valley View Mall in Roanoke, VA (the "Shopping Center") for a specified special event as described herein. Therefore, in consideration of the terms and conditions set forth herein, the parties agree to the following: License Area. Licensor hereby grants to Licensee a non-transferable and revocable license to temporarily occupy and use a portion of the Shopping Center, containing approximately square feet of floor area, as shown on Exhibit "A" annexed hereto ("License Area"). Licensee understands and agrees that this License shall not be deemed to be coupled with an interest. Duration. Licensee shall occupy and use the License Area starting on 4/17/04 and ending on _4/17/04 , at the close of business for the Shopping Center ("Expiration Date") unless this License is revoked earlier by Licensor. Licensor shall not be liable to Licensee in damages or otherwise for a delay in the commencement or cessation of the duration of the term of this License. The License Area may be relocated or this License revoked upon twenty-four (24) hours notice to Licensee with no liability to Licensor. Licensor may revoke this License at any time during the term hereof if Licensor determines, in its sole discretion that Licensee or the activities conducted by Licensee in the License Area are in any way harmful or injurious to the Shopping Center or any invitee, customer, tenant or occupant of the Shopping Center. Use. The License Area shall be occupied and used by the Licensee solely for the purpose of providing _Citizen Appreciation Day - exhibits from the City of Roanoke , and for no other purpose whatsoever. D. Rent. Licensee shall pay Licensor, without notice, demand or setoff, at the property office or such other location as Licensor may specify, by certified check or money order: Minimum Rent. 0 Dollars ($) payable as follows: E. Security Deposit. Licensee shall deposit with Licensor a security deposit as of the date of execution of this License, in the sum of 0 Dollars ($) as a security deposit, which shall be applied towards payments, which may become due and payable throughout the duration of this License. F. Condition of License Area/Operation/Removal of Property. Licensee has inspected the License Area and accepts it in "as-is" condition with no representation or warranty by Licensor regarding the condition of the License Area or its suitability for Licensee's use or occupation thereof. Licensor has no obligation to repair the License Area. Licensee shall not violate applicable federal and state laws prohibiting the sale or display of products, which infringe on the trademarks or copyrights of others. Licensee shall at all times during its occupancy of the License Area provide sufficient supervision and maintain adequate control of its employees, guests and invitees. Licensee will at all times keep the License Area and the area surrounding the License Area clean, Licensee shall not make alterations or additions to the License Area, nor permit the making of holes in any surface in the License Area, nor shall Licensee affix any advertising or promotional signs or material to any surface in any manner without the prior consent of Licensor. On the Expiration Date or earlier revocation by Licensor, Licensee shall remove its goods and effects, repair any damage caused by such removal or caused by Licensee's activities on the License Area, and peaceably yield up the License Area clean and in good order, repair, and condition and if Licensee shall fail to do so, Licensor shall have the right to make such removal or repair at Licensee's expense. Personal property of Licensee not removed on or before the Expiration Date or earlier revocation shall become the property of Licensor, at Licensor's option, without liability to Licensee therefore. G. Holdin,q Over and Surrender of the License Area/Risk of Loss. If Licensee fails to surrender the License Area to Licensor upon the Expiration Date or earlier revocation by Licensor, Licensor shall be entitled to immediate possession of the License Area. Licensee agrees that nothing herein contained shall be construed as authorizing or permitting any such hold over by Licensee. The risk of or damage to any materials, equipment, or any other personal property of Licensee used within the Shopping Center or in the performance of its obligation under this License shall remain solely with Licensee. H. Access to License Area. Licensor shall have access to the License Area at any and all times. I. Operatin.q Requirements. The use of megaphones, audio equipment, flashing lights or any other appliances or apparatus which might tend to annoy the public or other merchants in the Shopping Center is strictly prohibited. Licensee shall observe all Operating Rules for the Shopping Center and Licensee's continued occupancy therein shall be subject to the rules and Licensor may promulgate regulations in the future. 2 Pem~its. If there are any licenses, authorizations, or permits required by any governmental agency or authority for the type of activity to be carried on at or for the use or occupancy of the License Area, Licensee shall be responsible for obtaining such. No unlawful activities shall be permitted in the use of the License Area. The consumption or sale of alcoholic beverages on or from the License Area shall not be permitted. Taxes and Fees. Any and all taxes, fees and assessments which may be levied or assessed on the assets, business or capital of Licensee, by any duly constituted government authority, and any taxes, fees for use, copyright of license fees associated with the use of any music, design or other artistic medium used in connection with the activities thereof, shall be borne by Licensee. Employee's Benefits. Licensee agrees to assume exclusive liability for the payment of any sums imposed by government authorities relating to workers compensation insurance or the Social Security of employees or other persons who perform work or service for Licensee in the performance of its obligations hereunder. Insurance. Licensee shall, at its sole cost and expense, procure and continue in force, during the term of this License, commercial general liability insurance, including contractual liability and property damage relating to the License Area covering any and all claims for injuries to persons or upon the License Area. Such insurance shall have a minimum limit coverage in an amount of not less than One Million Dollars ($1,000,000.00) on account of bodily injury to or death of one person, One Million Dollars ($1,000,000.00) on account of bodily injury to or death of more than one person, resulting from any one accident or disaster, and One Million Dollars ($1,000,000.00) property damage. Licensee shall also carry Workers Compensation Insurance in the statutory amount. Any insurance policies required hereunder shall name Licensor, and any designees of Licensor, as an additional insured, and Licensee shall furnish evidence of such insurance coverage prior to occupancy of the License Area. Indemnification. Commencing on the date hereof, Licensee shall indemnify and hold Licensor, its officers, agents, employees, parents, subsidiaries and affiliates and any occupant of space in the Shopping Center harmless from and against all claims, actions, liens, demands, expenses and judgments for loss, damage, or injury to property or persons resulting or occurring by reason of the construction, installation, removal, use, or occupancy of the License Area by Licensee and Licensee's access to or use of the Shopping Center, including all costs, expenses and attorney's fees. If Licensor or any such persons are made a party to any litigation commenced by or against Licensee, Licensee agrees to protect, defend and hold Licensor and/or any such persons harmless therefrom and to pay all costs and reasonable attorney fees incurred or paid by Licensor or any such persons in connection with such litigation. 3 Dama,qe/Hazardous Material. This License shall be revoked automatically if any portion of the License Area is damaged by fire or other peril, regardless of the cause. Licensee shall have no recourse against Licensor as a result of damage due to fire or any other peril. Licensee shall not cause or permit any hazardous material to be brought upon, stored, kept or discharged on or about the License Area or the Shopping Center. Default. If (a) Licensee fails to perform any of the terms, conditions or covenants of this License; or (b) in the event there shall be filed by or against Licensee in any court pursuant to any statute, either of the United States or any State, a petition in bankruptcy; or (c) Licensee fails to pay, when due, any payment of minimum rent, percentage rent, or any other charges, or (d) Licensee abandons or vacates the License Area prior to the Expiration Date, or (e) in the event of any other default by Licensee; then in any such event Licensee's rights hereunder shall cease and, Licensor may at its option (1) have the right to immediately revoke this License, and upon demand Licensee agrees to surrender possession of the License Area to Licensor; (2) make demand for immediate payment of all current and future rent and any other monetary obligations due hereunder; (3) re- enter the License Area and remove all persons and/or any property therefore, by any suitable action or proceeding at law. Licensee hereby expressly waives notice of default, notice to quit and all other notices that may be required by law. All rights and remedies of Licensor herein or at law and in equity are cumulative. If Licensor, at its sole discretion, determines it is necessary to engage attorneys to enforce Licensor's rights hereunder, Licensee will reimburse Licensor for reasonable attorney's fees and court costs. Assi.qnment and Sublettin.q/Non-Waiver. Licensee shall not sell, assign, mortgage, pledge or transfer this License or any interest therein, nor sublet all or any part of the License Area, nor license concessions or departments therein, without Licensor's prior written approval, which may be withheld in Licensor's sole and absolute discretion. The failure of Licensor to insist upon performance of any of the terms, conditions, and covenants hereof shall not be deemed to be a waiver of any rights or remedies that Licensor may have and shall not be deemed a waiver of any subsequent breach or default in the terms, conditions, and covenants herein contained. ,Notices. All notices, demand or other written writing in this License provided to be given, made or sent by either party to the other, shall be deemed to have been fully given, made or sent when made in writing and deposited in the United States mail, postage prepaid and addressed as follows: To Licensor: Valley View Mall, LLC To Licensee: 4 4802 Valley View Blvd. Roanoke, VA 24012 (540) 563-4440 (540) 366-8742 Fax Entire and Binding A.qreement/Severability/Exculpation, This License contains all of the covenants, promises, agreements, conditions and understandings between Licensor and Licensee and it may not be modified in any manner other than by agreement, in writing, signed by both Licensor and Licensee or their successors in interest. The terms, covenants, and conditions contained herein shall inure to the benefit of and be binding upon Licensor and Licensee and their respective successors and assigns. There are no other, either oral or written, between them other than those set forth in this License. If any term or provision, or any portion of any term or provision of this License or the application thereof to any person or circumstances, shall, to any extent, be invalid or unenforceable, the remainder of this License and the remaining portions of such term or provision, and the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this License shall be valid and enforceable to the fullest extent permitted by law. Notwithstanding any provision to the contrary herein, Licensee agrees that in no event shall Licensor, its agents, partners, officers, directors, shareholders and/or employees be personally liable for any breach, default or other provision of this License and that Licensee shall look solely to the assets of the Shopping Center in any such matter. IN WITNESS WHEREOF, the parties have executed this License on the day and year first above written. LICENSOR: Valley View Mall, LLC LICENSEE: By: CBL & Associates Management, Inc., its managing agent By: By: Name: Name: Title: Title: 5 Parties to be listed as additionally insured on certificate of Insurance: Valley View Mall, LLC CBL & Associates Properties, Inc CBL & Associates Management, Inc. CBL & Associates Limited Partnership CBL Holdings I, Inc. 6 HECHT'S TWO LEVEL~ SEARS TWO ~ HECHT'S =o Z JESSE A. HALL Director of Finance email: jesse hall ~¢i.roanoke.va.us April 5, 2004 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: February Financial Report This financial report covers the first eight months of the 2003-2004 fiscal year. The following narrative discusses revenues and expenditures. REVENUES Adjusted for the change in reporting of recovered costs, General Fund revenues increased 7.8% compared to FY03. Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the prior year. Through February, approximately $2.4 million in recovered costs had been received and was included in the Charges for Services revenue category. Other significant variances in specific categories of revenues are discussed in the following paragraphs. General Property Taxes increased 14.8% or $4,106,673 compared to FY03. Much of this increase is due to the timing of receipt of real estate tax payments from escrow companies. Overall, real estate taxes are budgeted to increase 7.0% this fiscal year. Personal property tax revenues have declined in FY04 as a result of more refunds in the current year than in the prior year. Th~ majority of this tax is collected near its May 31 ~ due date. Increases in penalties and interest revenues and a one-time tax judgment collection contributed an additional $43,000 in current year revenues. The Local Tax category is a primary indicator of the health of our local economy. The category increased 3.9% as compared to last year. Sales tax ' · · revenues led this growth w~th an increase of 4.9% when adjusted for several one-time collections totaling approximately $300,000 which resulted from a sales tax audit conducted during the current year which revealed underpayment of prior years' sales taxes. The growth in the sales tax results from continued recovery in our economy. Other local taxes with positive performance thi'ough Febmary included the transient room and prepared food and beverage taxes which grew by 6% and 5%, respectively. Additionally, cellular telephone tax increased 7.2%, mainly due to a $51,000 one-time collection stemrmng from a cellular telephone tax audit. Permits and Fees grew by 16.3% or $92,966 over FY03 due to growth in building, plumbing, and heating inspection fees. This growth was generated as a result of new construction and continued expansions to existing companies. Grants-in-Aid Commonwealth increased approximately 3.0% since last year. Although overall decreases have occurred in the state share of personal property tax, funding of the constitutional offices, reimbursements for comprehensive services act expenditures and the jail block grant, a timing difference in the receipt of payments from the Commonwealth has resulted in current month growth. No overall growth is anticipated in the Grants-in-Aid Commonwealth category which has a current revenue estimate that is .8% lower than the FY03 revenue estimate. Honorable Mayor and Members of Council April 5, 2004 Page 2 Charges for Services have increased due to the aforementioned change in accounting for recovered costs as revenue in FY04. Recovered costs are slightly above the estimate on a year to date basis. Additionally, EMS revenues have increased approximately $300,000 in the current year in accordance with federally-permitted fees. Miscellaneous Revenues grew by $106,322 over FY03 due in part to the collection of surplus proceeds fi.om prior year tax sales which have not been claimed by property owners. Sale proceeds in excess of lien amounts are retained by the City following a certain waiting period. EXPENDITURES AND ENCIJMBRAi~CES Certain items affect all categories of the City in the 2003-2004 fiscal year. First, the City granted a pay raise to active employees effective July 1, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division created an initiative to assure that contracmaI commitments such as rents are encumbered via purchase order for the annual amount. This resulted in higher obligations in the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmantal obligations. Also, the changes to recording of recovered costs, discussed previously, results in affected departmental obligations being greater than the prior year since the recovered costs are no longer deducted from obligations. General fund expenditures and encumbrances have increased 8.2%. Adjusted for the change in recovered costs, this increase is 6.4%. Significant variances caused by fluctuations other than the change in accounting for recovered costs are discussed below. Public Safety expenditures increased 14.2% partially due to timing differences in the encumbrance of contractual payments in Police, Emergency Medical Services, and Jail. Personal service costs also increased in the labor-intensive Police and Fire departments. Health and Welfare expenditures grew by 9.9% due to increases in the cost of daycare services and ADC-foster care. Increased special needs adoption subsidies also affected Social Services expenditures. Additionally, subsidies obligated to the Health Department, Total Action Against Poverty, and Blue Ridge Behavioral Healthcare were up a combined $538,500 over FY03 due to timing differences in encumbrance of contractual payments as mentioned above. Parks, Recreation and Cultural expenditures increased in part due to a $159,000 increase in Department of Technology billings generated by a significant increase in the number of computers owned by the libraries over the prior fiscal year. These computers were purchased in order to reduce citizens' waiting time for use of public computers. Community Development expenditures and obligations grew over FY03 due to a budgeted increase in donations to various local organizations funded by the City. Contributing to the budgeted increase was a one-time expenditure for Mill Mountain Zoo water line improvements, support for the City's branding initiative, and provision for payment to Event Zone in support of major City events. As a result of debt service savings fi.om the Series 2003 refunding issue, Transfer to Debt Service decreased in the current fiscal year. Additionally, the payments required on the 1999A and 2002 Series issues are lower in the current year than in FY03. The Transfer to School Capital Projects Fund stemmed from an appropriation of fund balances relative to CMERP for a reserve for future school construction and renovation costs. There was no similar transfer in FY03. Nondepartmental expenditures and obligations increased due to a transfer of $2,845,800 to the Parking Fund to redeem the lease of the Century Station parking garage with the Housing Authority. I would be pleased to answer questions City Council may have regarding the monthly financial statements. ~ ~)irector of Finance JAH/DLH Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Fon~eitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period July 1 - Feb 28 July 1 - Feb 29 Percentage 2002-2003 2003-2004 of Change Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received 27,698,230 $ 31,804,903 32,186,725 33,451,920 571,143 664,109 853,014 894,266 662,268 643,898 23,851,113 24,569,814 17,179 113,552 2,793,771 5,782,685 107,153 213,475 1 ~337,403 1,393,791 14.83 % $ 83,500,217 3809% 3.93 % 60,866,657 54 96% 16.28 % 907,302 7320% 4.84 % 1,296,130 6900% -2.77 % 1,093,091 5891% 3.01% 45,940,204 5348% 100,00 % 147,852 7680% 106.98 % 8,549,314 6764% 99.22 % 420,474 5077% 4.22 % 2,529,153 5511% $ 9010771999 $ 99~532~413 10.60 % $ 205~250~394 48.49% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July 1 - Feb 28 July I - Feb 29 Percentage Unencumbered Expenditures 2002-2003 2003-2004 of Change Balance Current Fiscal Year Percent of Revised Budget Appropriations Obligated General Government $ 7,635,769 Judicial Administration 4,043,632 Public Safety 30,447,412 Public Works 16,291,064 Health and Welfare 17,165,076 Parks, Recreation and Cultural 3,119,526 Community Development 3,566,147 Transfer to Debt Service Fund 15,149,128 Transfer to School Fund 31,836,308 Transfer to School Capital Projects Fund Nondepartmental 5,815,887 Total $ 135t089t949 7,736,445 1.32 % $ 4,175,737 $ 11,912,182 6495% 4,067,337 0.59 % 2,502,271 6,569,608 61 91% 34,773,348 14.21% 15,382,040 50,155,388 6933% 17,638,010 8,27 % 7,632,068 25,270,078 6980% 18,892,576 9.94 % 9,678,824 28,571,400 6612% 3,694,519 18.43 % 1,790,357 4,196,773 17.68 % 2,053,303 5,484,876 67 36% 6,250,076 6715% 1,025,630 100,00 % 1,025,630 10000% 8,279,575 42.36 % 3~698,836 11,978,411 69 12% 1461146t420 8.18 % $ 64t954f872 $ 21111001292 69.23% 13,248,243 -12.55 % 1,744,954 14,993,197 8836% 32,592,964 2.38 % 16,296,482 48,889,446 6667% CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE EIGHT MONTHS ENDING FEBRUARY 29, 2004 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Purchased Water- Roanoke County Purchased Water - City of Salem Depreciation Total Operating Expenses Operating Revenues (Expenses) Nonoperating Revenues (Expenses) Interest on Investments Rent Main Extension Agreements Miscellaneous Revenue Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Expenses Net Income (Loss) FY2004 $ 3,305,998 2,583,491 507,991 29,056 34,453 176,246 27,898 325,077 740,670 7,730,880 3,000,090 2,385,449 1,048,205 6,433,744 1,297,136 45,068 112,065 104,490 37,884 (191,000) (752,768) (644,261) $ 652,875 FY 2003 $ 2,853,720 2,253,322 388,346 17,941 23,002 153,037 19,633 214,688 787,053 6,710,742 2,888,576 2,540,832 1,907,359 589,419 1,108,380 9,034,566 (2,323,824) 64,456 76,000 37,432 (41,146) (681,072) (544,330) $ (2,868,154) Note: Prior year financial statements have been restated to conform to current year presentation. 2 CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE EIGHT MONTHS ENDING FEBRUARY 29, 2004 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Revenues Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses} Net Income (Loss) FY 2004 $ 4,653,334 752,709 130,921 705,915 110,990 315,633 132,664 6,802,166 1,575,153 3,644,461 1,247,383 6,466,997 335,169 77,410 157 1,966,785 (190,000) (176,020) 1,678,332 $ 2,013,501 FY 2003 $ 3,959,254 793,494 157,364 667,351 126,048 210,710 113,766 6,027,987 1,411,916 3,305,902 1,247,222 5,965,040 62,947 99,215 320 97,832 (27,248) (495,926) (325,8O7) $ (262,860) 3 CITY OF ROANOKE, VIRGINIA CiViC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE EIGHT MONTHS ENDING FEBRUARY 29, 2004 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Expenses Nonoperating Revenues (Expenses) Interest on Investments Flood Damage Reimbursements Virginia Municipal League Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer from Capital Projects Fund Transfer to Debt Service Fund Transfer to Department of Technology Fund Loss on Disposal of Fixed Asset Miscellaneous Total Nonoperating Revenues Net Loss 4 FY 2004 $ 310,261 89,439 77,983 138,579 5,715 30,139 143,980 37,675 147,335 561,111 7,509 1,549,726 1,303,353 1,391,746 352,664 3,047,763 (I ,498,037) 11,811 23,453 11,865 477,565 113,727 260,000 (43,784) 2,087 856,724 $ (641~,313) FY 2003 $ 99,861 44,186 6,000 100,176 5,760 46,277 45,760 2,669 52,352 466,308 3,094 872,443 1,271,528 1,410,234 405,158 3,086,920 (2,214,477) 18,533 624,565 102,278 (50,546) (47,754) (12,815) 8,161 642,422 $ (1,572,055) CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE EIGHT MONTHS ENDING FEBRUARY 29, 2004 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Revenues Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see Note) Transfer from Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) Net Income FY 2004 FY 2003 $ 271,242 $ 251,118 338,182 297,068 151,115 152,885 376,938 319,235 292,330 265,501 59,250 25,129 50,642 50,356 38,831 37,662 28,049 22,257 93,145 43,300 1,699,724 1,464,511 733,106 707,934 369,582 368,352 1,102,688 1,076,286 597,036 388,225 12,328 7,778 2,845,800 118,518 78,000 (246,737) (391,874) 2,689,391 (265,578) $ 3,286,427 $ 122,647 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 5 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED FEBRUARY 29, 2004 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 29, 2004. ROANOKE, VIRGINIA FOR THE BALANCE AT BALANCE AT BALANCE AT FUND JAN 31, 2004 RECEIPTS DISBURSEMENTS FEB 29, 2004 FEB 28, 2003 GENERAL ($19,977,131.20) $17,678,635.99 $17,054,645.18 ($19,353,140.39) ($17,326,829.62) WATER 3,961,280.72 610,009.19 266,314.02 4,304,975.89 3,708,900.23 WATER POLLUTION CONTROL 26,337,137.13 1,953,052.49 1,906,006.69 26,384,182.93 8,261,118.03 CIVIC FACILITIES 1,571,196.40 400,236.54 600,854.87 1,370,578.07 1,062,624.24 PARKING 661,673.81 212,015.28 25,105.50 848,583.59 345,964.69 CAPITAL PROJECTS 49,634,945.31 48,135.73 1,476,068.03 48,207,013.01 56,202,753.44 MARKET BUILDING OPERATIONS 188,563.37 26,271.57 32,797.60 182,037.34 340,511.82 CONFERENCE CENTER 4,080,569.32 1,768.27 335,694.61 3,746,642.98 3,871,789.21 DEBT SERVICE 11,584,902.30 3,288,948.46 555,882.50 14,317,968.26 14,523,336.14 DEPT OF TECHNOLOGY 4,416,340.50 211,184.93 265,776.43 4,361,749.00 5,354,120.75 FLEET MANAGEMENT 786,112.05 181,756.97 124,782.02 843,087.00 1,284,559.95 PAYROLL (12,509,259.35) 15,277,272.58 15,207,205.46 (12,439,192.23) (11,861,467.81) RISK MANAGEMENT 12,185,822.34 822,517.94 793,728.45 12,214,611.83 11,574,529.20 PENSION 997,711.92 1,398,805.11 1,585,038.95 831,478.08 548,138.53 SCHOOL FUND 7,177,204.62 5,864,094.19 7,366,101.92 5,675,196.89 9,768,947.06 SCHOOL CAPITAL PROJECTS 7,372,591.66 606,779.84 1,140,907.12 6,838,464.38 9,361,061.80 SCHOOL FOOD SERVICE 421,939.41 419,047.63 400,909.74 440,077.30 171,675.19 FDETC 112,701.37 80.29 65,804.48 46,977.18 88,518.96 GRANT 1,115,935.44 338,229.07 558,053.08 896,111.43 1,508,632.10 TOTAL $100,120,237.12 $49,338,842.07 $49,741,676.65 $99,717,402.54 $98,788,883.91 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED FEBRUARY 29, 2004. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA RESOURCE AUTHORITY TOTAL $7,645.27 1,594,283.33 14,000,000.00 6,480,055.18 10,482,197.68 18,000,000.00 32,751,839.65 16,401,380.93 $99,717,402.04 MARCH 16, 2004 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2004 Additions: FY 2004 FY 2003 Employer Contributions Investment Income Net Appreciation (Depreciation)in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment income (Loss) Total Additions (Deductions) $ 3,165,109 36,102,799 1,509,693 37,612,492 202,569 37,409,923, $ 40,575,032 $ 2,672,612 (24,577,349) 1,653,443 (22,923,906) 151,459 (23,075,365) $ (20,402,763) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: $ 11,982,871 268,871 12,251,742 28,323,290 $ 11,025,445 285,744 11,311,189 (31,713,942) Fund Balance July 1 Fund Balance February 29 283,983,057 $312,306,347 289,534,315 $267,820,373 CITY OF ROANOKE PENSION PLAN BALANCE SHEET FEBRUARY 29, 2004 Assets FY 2004 FY 2003 Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets $ 822,558 313,006,826 1,431 6,150 $ 3'13,836,965 $ 547,398 258,679,803 1,590 5,785 $ 259,234,576 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,530,602 16 1,530,618 283,983,057 28,323,290 312,306,347 $ 313~836,965 $ 1,414,203 1,414,203 289,534,315 (31,713,942) 257,820,373 $ 259,234,576 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance 8 STATEMENT OF CONFLICT OF INTEREST I Linda F. Wyatt state that I have a personal interest in the selection of persons to be interviewed for appointment to the Roanoke City School Board. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 5th day of April 2004. ~" Lini:la F. Wy~t (Seal) Se?t By: THOMAS A. DICK 1108 East Main Street, Suite 904 Richmond, VA 232! 9 804 330 3367; Apr-5-04 2:23PM; Page 1/2 April 5, 2004 Work: (804) 330-3139 Fax: (804) 330-3367 The Honorable Mayor and Members of City Council Roanoke, Virginia RE: BUDGET COMPARISON Dear Mayor Smith and Members of City Council: There has been considerable discussion about various budget proposals in recent days, especially with the reports that the House of Dalegaies will consider a possible sales tax increase to generate additional revenues. I thought it might be useful to note a few of the key differences in the amount of local Funding provided in the original House and Senate proposals for 2004-06. Base Budget Governor's House Senate Difference (FY 02-04) Proposal Budget Budget Between House and Senate Budgets Education $110,837,168 $121,610,975 $120,347,519 $136,910,314 $16,562,795 Ftmding 599 Funding $7,964,956 $9,115,481 $7,964,956 $9,115,481 $1,150,525 ABC Profits $111,281 $209,154 $111,281 $209,154 $97,873 It is also worth noting that the Senate estimates that the difference in education spending alone in the two budgets equates to $0. I 8 in the Roanoke City real estate tax rate. The enclosed chart helps show education funding on a statewide basis. As always, please feel flee to call me if you have any questions or need additional information. Sincerely, Thomas A. Dick Legislative Liaison Darlene Burcham, City Manager William M. Hackwonh, City Attorney Jesse A. Hail, Director of Finance Sent~ By: ; 804 330 3367; ApP-5-04 2:23PM; Page 2/2