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HomeMy WebLinkAboutCouncil Actions 05-03-04 Bestpitch 36680-050304 ROANOKE OTY COUNCIL REGULAR SESSION MA Y $, 2004 I O.'OO A.M. ROOM 159 AGENDA Call to Order--Roll Call. (Mayor Smith and Council Members Harris and Wyatt arrived late.) A communication from Mayor Ralph K. Smith requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (4-0) File #132 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the City, pursuant to Section 2.2-37:1:1 (A)(3), Code of Virginia (:1950), as amended. Approved (4-0) File #132 Acommunication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-37ii (A)(3), Code of Virginia (i950), as amended. Approved (4-0) File #i32 Acommunication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.2-37ii (A)(7), Code of Virginia (i950), as amended. Approved (4-0) File #i32 A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a specific legal matter requiring the provision of legal advice by counsel, pursuant to Section 2.2- 37ii (A)(7), Code of Virginia (i950), as amended. Approved (4-0) File #i32 A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a specific legal matter requiring the provision of legal advice by counsel, pursuant to Section 2.2- 37ii (A)(7), Code of Virginia (i950), as amended. Approved (4-0) File #i32 2 Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m. docket. (15 minutes) Topics for discussion by the Mayor and Members of Council. (15 minutes) Briefings: · Proposed Towne Square and Aviation Drive 20 minutes · Rate Increase Request for Taxicabs 20 minutes · Grow America Fund 10 minutes · Southeast By Design 20 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS AT 12:15 P.M. TO BE RECONVENED AT 12:45 P.M., IN THE COUNCIL'S CONFERENCE ROOM, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING, FOR A CLOSED SESSION. Bestpitch 36680-050304 ROANOKE CITY COUNCIL REGULAR SESSION MA Y 3, 2004 2.'00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (All Council Members were present.) The Invocation was delivered by The Reverend Kenneth B. Wright, Pastor, First Baptist Church, 310 N.Jefferson Street. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, May 6, 2004, at 7:00 p.m., and Saturday, May 8, 2004, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 4 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, £TC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring the month of May 2004, as Rescue Mission Month. File #3-542 Proclamation declaring the week of May 2 - 8, 2004, as National Drinking Water Week. File #3-468 C-1 Proclamation declaring the week of May 3 - 9, 2004, as National Historic Preservation Week. File #3-216 Proclamation declaring the week of May 8 - 16, 2004, as National Tourism Wee k. File #3-336 Proclamation declaring the week of May 10 - 16, 2004, as Cover the Uninsured Week. File #3-58 Presentation of the first Annual Architectural Review Board Recognition Awards. Robert N. Richert, Chair. File #249 CONSENT AGENDA Approved (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL RE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the Audit Committee meeting which was held on Monday, April 5, 2004. RECOMMENDED ACTION: Receive and file. C-2 C-3 A communication from the City Manager requesting authorization to file a petition to rezone the Patrick Henry High School property located at 2102 Grandin Road, S. W., from RS-]., Residential Single-Family District, to INPUD, Institutional Planned Unit Development District. RECOMMENDED ACTION: File #51-467 Concur in request. Qualification of the following persons: MichaelW. Hanks as a member of the Board of Trustees, City of Roanoke Pension Plan, to fill the unexpired term of D. Duane Dixon, resigned, ending June 30, 2004; File #110-429 C. Nelson Harris as a member of The Hotel Roanoke Conference Center Commission for a term ending April 12, 2008; and File #110-247 Rich G. McGimsey as a member of the Fair Housing Board for a term ending March 31,2007. File #110-178 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: Recognition of The New Century Venture Center as recipient of the 2004 Randall M. Whaley Award. Lisa C. Ison, President, Spokesperson. (Sponsored byVice-Mayor Harris and Council Member Fitzpatrick.) File #80-395 Chief Executive Officer, Spokesperson. (Sponsored Manager.) ,~"/Adopted R. esolutio.n No. 36680-050304. File #60-253 Request of the Roanoke Valley Resource Authority to present the proposed Annual Budget for Fiscal Year 2004-05. John R. Hubbard, by the City (7-0) 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: Youth Commission Update. 10minutes. File #110-304 ITEMS RECOMMENDED FOR ACTION: Execution of a Consent Order with the Virginia Department of Environmental Quality and the Commonwealth of Virginia Waste Management Board for settlement of alleged solid waste violations on City-owned property located adjacent to the Public Works Service Center. Adopted Resolution No. 36681-050304. (6-0) (Vice-Mayor Harris was out of the Council Chamber when the vote was recorded.) File #192-529 Appropriation of $45,000.00 from the sale of Arena Football equipment to be used in connection with improvements to the Civic Center Auditorium. Adopted Budget Ordinance No. 36682-050304. (6-0) (Vice-Mayor Harris was out of the Council Chamber when the vote was recorded.) File #60-192 Appropriation and transfer of funds in connection with replacement of the City Market Building HVAC system. Adopted Budget Ordinance No. 36683-050304. (7-0) File #42-60 CITY ATTORNEY: Amendment of the City Code in connection with appointment of Trustees to the Roanoke City School Board. Adopted Ordinance No. 36684-050304. (7-0) File #24-467 DIRECTOR OF FINANCE: 1. Financial Report for the month of March 2004. Received and Filed. File #10 7. REPORTS OF COMMITTEES' Recommendation of the Roanoke Arts Commission in connection with the "Unity" Sculpture site. Mark C. McConnel, Chair, Spokesperson. The recommendation of the Roanoke Arts Commission and the alternate recommendation(s) offered by Herb Detweiler, President, JRD ART, Inc., were referred to the City Manager for report to Council. File #230 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 9 10. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council Member Bestpitch called attention to the 50th Anniversary Service of the Unitarian Universalist Church on Saturday, May :1, 2004, and advised that William M. Hackworth, Attorney, and a member of the Church has written a 50 year history of the Unitarian Church which is available for purchase. File #80-215 The Mayor commended The Hotel Roanoke and Conference Center upon receipt of the Double Tree Pride Award. File #80-247 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 1:1. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, spoke in support of renovating Victory Stadium. He requested that a United States Flag be flown at Victory Stadium. File #122 Mr. Robert Gravely, 729 Loudon Avenue, N. W., addressed issues of concern such as the City's tax base, higher wages for City employees, and better use of City property. File #66-79-184 12. CITY MANAGER COMMENTS: The City Manager called attention to the Chili Cook-Off and the Strawberry Festival which were held on the City Market on Saturday, May 1, 2004, both of which were well attended by citizens of the Roanoke Valley. File #42-80 The meeting was declared in recess for continuation of the Closed Sessions. CERTIFICATION OF CLOSED SESSION. (7-0) Appointment of Gregory M. Cupka as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of Joseph F. Lynn, resigned, ending August 31, 2007. File #15-178 Appointment of Morris Turner as a City representative to the Roanoke Valley Convention and Visitors Bureau for a term ending June 30, 2004. File #293 THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL FRIDAY, MAY 7, 2004, AT 8:30 A.M., IN ROOM 159, NOELC. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., CITY OF ROANOKE, FOR FISCAL YEAR 2004- 2005 BUDGET STUDY; COUNCIL WILL MEET WITH THE ROANOKE CITY SCHOOL BOARD IN A JOINT BUDGET STUDY SESSION ON MONDAY, MAY 10, 2004, AT 8:30 A.M., IN ROOM 159; AND A BUDGET STUDY SESSION IS SCHEDULED FOR TUESDAY, MAY 1:~, 2004, AT 8:30 A.M., IN ROOM 159, IF NECESSARY. THE FISCAL YEAR 2004-2005 BUDGET WILL BE ADOPTED AT A SPECIAL MEETING OF COUNCIL ON THURSDAY, MAY 13, 2004, AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER. ]] RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 240! 1-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 May 3, 2004 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, RKS:snh Ralph K. Smith Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 The HonOrable Mayor and Members of City Council Roanoke, Virginia SubJect: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene aclosed meeting to discuss the acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the City, pursuant to §2.2-3711.A.3, of the Code of Virginia (1950), as amended. Sincerely, Darlene L. Bu'r~am City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia SubJect: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. Sincerely, Darlene L. Burcham City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk WILLIAM M. HACKWORTH CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: eityatty~ci roanoke va us ELIZABETH lC DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATFORNEY $ May 3, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting to consult with legal counsel on a matter of probable litigation, pursuant to {}2.2-3711.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, WMH:f cc: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk William M. Hackworth City Attorney WILLIAM M. HACKWORTH CITY ATTORNEy CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 240! 1-1595 TELEPHONE: 540-853-2431 FAX: 540-853-[22[ EMA1L: cityat~y@cixoanoke.va us ELIZABETH lC DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS May 3, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting for consultation with legal counsel on a specific legal matter requiring the provision of legal advice by such counsel, pursuant to §2.2-3711.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, WMH:f William M. Hackworth City Attorney CC: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk WILLIAM M. HACKVgORTH CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILD1NG 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityatty~ci roanoke va us ELIZABETH lt. DILLON STEVEN J. TALEV! GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS May 3, 2004 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Smith and Council Members: This is to request that City Council convene a closed meeting for consultation with legal counsel on a specific legal matter requiring the provision of legal advice by such counsel, pursuant to §2.2-3711.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, WMH:f William M. Hackworth City Attorney CC: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3,2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Town Square and Aviation Drive This is to request space on Council's regular agenda for a 20 minute briefing on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm C: City Attorney Director of Finance City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Rate Increase for Taxi Cabs This is to request space on Council's regular agenda for a 20 minute briefing on the above referenced subject. Respectfully submitted, City Manager DLB:sm c: City Attorney Director of Finance City Clerk o ._> ,~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Grow America Fund Briefing This is to request space on Council's regular agenda for a ! 0 minute briefing on the above referenced subject. Respectfully submitted, City Manager DLB:sm C: City Attorney Director of Finance City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: SE By Design Update This is to request space on Council's regular agenda for a 20 minute briefing on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm C: City Attorney Director of Finance City Clerk ROANOKE SE...By Design Project Department of Housing and Neighborhood Services May 2004 Building Strong Neighborhoods In 2001 City Council adopted a new neighborhood revitalization strategy aimed at building strong neighborhoods and a soun~ economy. SE,..by Design The goal of this strategy is to target resources in specific neighborhoods to spur redevelopment and improve quality of life in our neighborhoods. SE... By Design Expected Outcomes · :- Provide better neighborhood planning and community involvement · :. Provide better community services o:. Eliminate blight thru property acquisition, demolition, renovation and new construction o:- Provide for traffic calming measures · :. Provide incentives for business/commercial rehabilitation Public Safety 719 Dale Ave. New Police Substation Impact: * Part I crime declined by 65% * Calls for service declined by 25% / * Starting a neighborhood watch program After HOUSING RENOVATION AND NEW CONSTRUCTION FOR HOMEOWNERSHIP Acquired 15 properties for redevelopment r~ 8 Homes sold and/or under construction Q 2 Demolitions for new construction r~ 5 Undeveloped properties to the contractors for bids Provided 12 renovation loans to existing owners Provided 39 repair grants to area residents 522 6th Street Purchased and Renovated by BRHDC Before 1700 sq. fi. 4brs, 2baths, full basement, new siding, new roof, HVAC Before Rehab Value: $23,900 After Rehab Value: $72,500 After 3 702 Jamison Avenue Purchased and Renovated By BRHDC Before 2300 sq. ft. 3brs, 1.5 baths, roof, detached garage, new siding, HVAC Before Rehab Value: $30,300 After Rehab Value: $81,500 After 1018 Jamison Avenue by BRHDC Before Under Construction Duplex...each side has 1200 sq. ft. 3brs, 2baths, HVAC, new roof and siding Property was marketed as one structure. Owner lives n one s de and rent out the other Before Rehab Value: $57,700 After Rehab Value/Sales Pric~: $129,950 _ 4 1117 Bullitt/Highland Avenue Homeowner Rehab by' RRHA Before Before Rehab Value: $45,200 After Rehab Appraised Value: $92,000 After 1007 Bullitt Avenue Homeowner Rehab By RRHA Before After Before Rehab Value: $43,600 After Rehab Appraised Value: $75,000 5 716 Jamison Avenue Homeowner Rehab by RRHA Before After Before Rehab Value: $28,700 j [ ARer Rehab Appraised Value: $79,500 Homes Under Construction 708 Jamison Before 1400 sq. ~., 3brs, 1.5 baths, HVAC etc. Under Construction 533 6th Street corner of 6th and Jamison) 515 6th Street (corner of 6th and Jamison) New Single-Family House 1400 ft. 3brs, 1.5 baths, HVAC New Single-Family House 1400 ft. 3brs, 1.5 baths, HVAC OTHER VISIBLE IMPROVEMENTS Provided 15 fa(;ade improvement grants to existing businesses Supporting new commercial developments to include a grocery/drug store and a car repair garage Traffic calming measures Business Fagade Improvement Grant Presbyterian Community Center Existing Plan/Future Businesses with Fagade Grants LJ Bill's Auto Sales L.] B&F Home Center LI Domino's Pizza & Beltone u Ellis Auto Body Frank R & Mary E. Radford K&T Investments tJ Sarver's Construction Co. Saleeba's Grocery Clem Enterprises Bobby Scruggs Salvation Army Thrift Store Polumbos Valley Express Star City Food Center RYTLLC - Robert Young 804 Tazewell Ave. 1636 Dale Ave. 325 A & B Elm Ave. 404 9~h Street 1207 Jamison Ave. 829 Tazewell Ave. 801 Bullitt Ave. 926 Tazewell Ave. 907 Tazewell Ave. 1024 Jamison Ave. 828 Jamison Ave. 1302 Tazewell Ave. 504 13th Street 509 13TM Street 1302 Jamison Ave. Salvation Army Thrift Store Goal: Traffic Calming Measures To improve the attractiveness of the corridor, improve public safety and slow down the traffic. Chicane Choker Splitter Summary of Changes in Property Values 1002 Jamison Avenue (RRHA) $47,900 $58,000 1002 Bullitt Avenue (RRHA) $40,000 $62,000 1007 Bullitt Avenue (RRHA) $43,600 $75,000 1118 Jamison Avenue (RRHA) $38,300 $64,000 716 Jamison Avenue (RRHA) $28,700 $79,500 1117 Highland Avenue (RRHA) $45,200 $92,000 1101 Highland Avenue (RRHA) $43,900 $82,000 1018 Jamison Avenue (RRHA) $57,700 $129,950 522 6th Street (BRHDC) $23,900 $72,500 515 6th Street (BRHDC) $8,463 (lot) $85,000 533 6th Street (BRHDC) $5,986 (lot) $105,000 611 6th Street (BRHDC) $15,905 (lot) $105,000 728 Jamison Avenue (BRHDC) $15,421 (house) $83,500 9 Meet the SE...By Design Partners Community Partners Government ,4 SE...By Design Steering ~ Various departments from Committee the City of Roanoke ~J Historic Belmont Preservation .J Virginia Tech University ~ Southeast Action Forum ~J Southeast Roanoke Christian Lending Institutions Partnership ~J First Union/VVachovia Bank -~ Faith Works J First Citizens Bank J SunTrust Bank J Wells Fargo Mortgage Co. Housing Developers & CDCs J Roanoke Redevelopment and Media Housing Authority ~J Blue Ridge Housing ,4 Roanoke Times - Development Corporation Numerous newspaper LJ Presbyterian Community articles highlighting the Center project's status and ~J Regional Housing Network accomplishments SE...By Design "You'll be amazed where we are going" For information Roanoke Dept. of Housing & Neighborhood Services Phone: (540) 853-1689 Fax: (540) 853-6597 Website: www.roanokeRov.com/hns 'i GROW AMERICA FUND · We have been approached by the Regional Commission, in response to the recently adopted Economic Development Strategy, to form a regional business loan pool through the National Development Council's (NDC) Grow America Fund. · Typically the NDC partners with local municipal economic development staff to offer the financing and development resources to benefit the small business community. · The NDC is a US Treasury Certified Development Financial Institution and a Certified Development Entity (CDE) and may be able to use the benefits of that status to bring more money and technical assistance to our city. · In order to make the loan pool viable, the NDC believes a regional approach would work best for our area. They currently operate a Grow America Fund program in Richmond, VA. The Regional Commission is willing to serve as the intermediary and to work with a group of stakeholder communities in order to participate in the program. · What are the advantages? The Grow America Fund leverages the community loan dollars to make the loans (i.e. they contribute to the pool using SBA resources, typically four times the community investment) The NDC staff assist in marketing the program The NDC staff assist in originating and packaging the loans The NDC staff completely analyze the loan applications, determine credit worthiness, underwrite, close, service and collect the loans NDC works with local banks, attorneys, CPAs, SBDCs, etc. NDC staff perform annual reviews of each loan NDC staff provide fiscal reporting to the local client NDC provides training and capacity building services to client staff NDC has extensive experience in small business financing (has existed since 1969) and has closed 240 loans since the GAF program began. In addition, the NDC staff of former bankers, developers, entrepreneurs, community and economic development officials and government agency lenders understands the needs and concerns of both the private and public sectors. They will provide their technical assistance service to help client communities be successful on a variety of projects. The GAF program differs from conventional lending by providing: · Patient Growth Capital - Longer, more patient terms mean smaller monthly loan payments, giving the borrower more time to reach full potential. · Small Loans - GAF's loans range from$50,000 to $1,000,000. · Lower Down Payment- Higher loan-to-value ratios allow the business to maximize equity available for growth capital GROW AMERICA FUND (con't.) · Lower Interest Rate - Community development, not profit, is the goal so NDC can provide lower interest rates · Better Structure - GAF matches the term of the loan to the life of the assets being financed, and matches debt service to available cash for repayment. What are the costs? /¢ o Annual management fee ~~rj. t/C/ o Contribution to the loan pool - is at risk o We will have to provide some marketing and staff time Timeline for entering into an Agreement with the NDC: Identify participating communities by mid-May Prepare Memorandum of Understanding between the Regional Commission and the participating communities by mid-June (start working with local bankers, etc. to promote the program) Enter into the Agreement with NDC by mid-July Roll out program by August 1, 2004 Office of the Mayor CITY OF ROANOKE WHEREAS, WHEREAS, WHEREAS, WHEREAS, the Rescue Mission of Roanoke seeks to share Christ's love by serving people whose needs go unmet; and since its founding 56 years ago, the Rescue Mission has continued a tradition of comprehensive compassionate care to men, women and children in crisis - the homeless, the hungry, the chemically addicted, the impoverished, the abused, and the hopeless; and through the generosity of the good people of the Roanoke Valley and more than 3.600 volunteers providing 34, 448 hours of service, last year the Rescue Mission Hospitality Dining Room served 254,458 meals, the Rescue Mission Shelters provided 67,389 nights of shelter and the Rescue Mission's free Healthcare Clinic ministered to patients on 6. O17 occasions; and the Rescue Mission is currently building a new Women and Children's Center to offer an innovative, residential recovery program for chemically dependent, abused women and their children; and WHEREAS, the Rescue Mission has always been a local organization confirmed by the dramatic results it has made in the lives of hurting people. NOW, THEREFORE, I, Ralph K Smith, Mayor of the City of Roanoke, Virginia, do herebyproclaim May 2004, throughout this great All-America City, as RESCUE MISSION MONTH. Given under our hands and the Seal of the City of Roanoke this third day of May in the year two thousand and four. Mary ~ Parker City Clerk Ralph I~ Smith Mayor Office of the Mayor CITY OF ROANOKE c amation WHEREAS, clean water is a basic and essential need of every living creature; and WHEREAS, our health, comfort and standard of living depend upon an abundant supply of safe drinking water which is provided to the citizens of Roanoke by the Department of Utilities from Carvins Cove Reservoir, Crystal Spring and Falling Creek Reservoir; and WHEREAS, dedicated personnel in the City of Roanoke intercept the natural water cycle for the basic needs of our community, and their commitment to filtering, testing and delivering clean drinking water and delivering, treating and testing wastewater is appreciated; and WHEREAS, every citizen should help in the protection of water sources J~om pollution and in the protection of future water supplies by practicing water conservation; and WHEREAS, personnel of the City of Roanoke Department of Utilities look forward to serving water and sewer needs of the Roanoke }Zalley under the Western Virginia Water Authority; and WHEREAS, during the week of May 2 - 8. 2004, and in recognition of National Drinking Water Week~ the City of Roanoke will offer public activities to highlight the importance of safe drinking water. NOW, THEREFORE, L Ralph t~ Smith. Mayor of the City of Roanoke, Virginia, encourage all citizens to recognize and to appreciate the precious gift of fresh drinking water, and do hereby proclaim May 2 - 8, 2004, throughout this great All-America City, as NATIONAL DRINKING WATER WEEK. Given under our hands and the Seal of the City of Roanoke this first day of May in the year two thousand and four. Mary I~ Parker City Clerk Ralph K. Smith Mayor Office of the Mayor ROANOKE WHEREAS, WHEREAS, WHEREAS, WHEREAS, historic preservation is an effective tool for managing growth revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and historic preservation is relevant for communities across the nation. both urban and rural, and for Americans of ali ages. all walks of life and all ethnic backgrounds: and it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that shaped us as a people; and "New Frontiers in Preservation" is the theme of National Historic Preservation Week 2004, co-sponsored by the Roanoke Valley Preservation Foundation and the National Trust for Historic Preservatiott NOW, THEREFORE, L Ralph K Smith, Mayor of the City of Roanoks, Virginia. encourage the citizens of the City of Roanoke to join with citizens across the Commonwealth of Virginia in recognizing and participating tn this special observance, and do hereby proclaim May 3 - 9, 2004. throughout this great Ali-America City. as NATIONAL HISTORIC PRESER VA TION WEEK. Given under our hands and the Seal of the City of Roanoke this third day of May in the year two thousand and four. ATTEST: Mary F Parker City Clerk Ralph IC Smith Mayor Office of the Mayor CITY OF ROANOKE WHEREAS, the travel and tourism industry supports the vital interests of the City of Roanoke and the Roanoke Valley by contributing to employment, economic prosperity, international trade, peace, understanding and goodwilh and WHEREAS, travel and tourism ranks as an important industry in the City of Roanoke in terms of revenue generated by contributing $255,733,000.00 in spending by travelers. $74,478,000.00 in payroll and $ 7, 921,000. O0 in local taxes; and WHEREAS, travel and tourism has become a $1 million per day industry in the Roanoke Valley, with a total yearly amount of $401,433,000.00 generated; and WHEREAS, as people throughout the worm become more aware of the outstanding cultural, recreational and natural resources available in the City of Roanoke and the Roanoke Valley, travel and tourism will become an increasingly important aspect in the lives citizens; and WHEREAS, given these laudable contributions to the economic, social and cultural well being of the citizens of the City of Roanoke, it is filling that the importance of travel and tourism be recognized NOW, THEREFORE, 1, Ralph K. Smith, Mayor of the City of Roanoke, Virginia, urge all citizens to observe and participate in appropriate ceremonies and activities, and do' hereby proclaim the week of May 8 - 16, 2004, throughout this great Ali-America City, as NATIONAL TOURISM WEEK. Given under our hands and the Seal of the City of Roanoke this third day of May in the year two thousand and four. Mary F. Parker City Clerk Ralph K Smith Mayor Office of the Mayor CITY OF ROANOKE WHEREAS, approximately 44 million Americans, equal to the combined population of 24 states, do not have health care coverage; and WHEREAS, an estimated 15 per cent of Virginians and more than 14,000 Roanoke citizens, do not have health care coverage; and WHEREAS, eight out often people who are uninsured are members of working families, and 8.5 million children in America and 55,000 in Virginia are without health care coverage; and WHEREAS, uninsured Americans live sicker and die younger than those who are covered by health care, and they suffer needlessly because they go without the health care they need; and WHEREAS, with health care costs climbing rapidly, employers and working families are finding it more difficult to afford coverage. NOW, THEREFORE, L Ralph lC Smith, Mayor of the City of Roanoke, Virginia, urge all citizens to recognize the importance of seeking solutions to one of America's greatest health issues, and do hereby proclaim May 10 - 16, .2004, throughout this great Ali-America City, as CO~R THE UNINSURED WEEK. Given under our hands and the Seal of the City of Roanoke this third day of May in the year two thousand and four. Ma~y F. Parker City Clerk Ralph K Smith Mayor ARB Recognition Awards--May 3, 2004 1. H-1 District nominee: FNB Bank Building on 302 Market Street. When the newly merged FNB Bank (with Salem Bank & Trust) wanted to relocate to the downtown Market area after 88 years in its former location near the Municipal Building, the owners and the architect had to overcome many obstacles to fit a modem bank into a historic storefi'ont. With the help of Sonny Tarpley, President of Salem Bank & Trust, William and Gale Sowers, the former owners of the building, and the project's architect, Peter Clapsaddle, the bank building was renovated inside and out. We are pleased to have such an attractive renovated structure in our market area. 2. H-1 District nominee: Signage on the Wigmore Building at 309 Market Street. When the owner of the building, Sherwin Jacobs, wanted to market his building and to acknowledge its historical significance, he hired Sign Design to come up with just the right signs to complement the building. After much work by the owner A1 Williams and the designer Dan Moore and working with the ARB, they came up with a series of handsome and informative signs that not only describe the history of the building but also provides a directory of the upper floors. The signs are an asset to the market area and provide a fine example for appropriate sign design and location on such buildings. 3. H-2 District nominee: Renovation of 433 Albemarle Avenue by Pittman Construction Company. This apartment building had been vacant and placarded by the city before Bud and Walt Derey, father and son owners of Pittman Construction Company purchased the property in 2002 and commenced with its renovation. After working cooperatively with the Architectural Review Board, the building, and its former carriage house apartment were restored by the Derey's, and are now a contributing property to the historic streetscape. Thank you Bud and Walt Derey. MINUTES OF ROANOKE CITY AUDIT COMMITTEE April 5, 2004 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 11:33 a.m. on Monday, April 5, 2004, with Chair, Linda F. Wyatt, presiding. · The roll was called by Mrs. England Audit Committee Members Present: Linda F. Wyatt, Chair Mayor Ralph K. Smith Vice-Mayor C. Nelson Harris William D. Bestpitch Dr. M. Rupert Cutler Alfred T. Dowe, Jr. Others Present: Drew Harmon, Municipal Auditor Darlene L. Burcham, City Manager George (Chip) Snead, Assistant City Manager Rolanda Russell, Assistant City Manager Timothy Spencer, Assistant City Attorney Evelyn Powers, City Treasurer Jesse A. Hall, Director of Finance Mike Tuck, Assistant Municipal Auditor Pamela Mosdell, Information Systems Auditor Brian Garber, Senior Auditor Doris England, Administrative Assistant Evelyn Bethel, Citizen Helen Davis, Citizen Duane Howard, Citizen 2. INTERNAL AUDIT REPORTS: A. Treasurer Turnover B. Clerk of the Circuit Court C. Parks and Recreation D. Fixed Assets Mrs. Wyatt ordered that internal audits A through D be received and filed. There were no objections from the committee. Mrs. Wyatt recognized Mr. Harmon for comments on all the audits. Mr. Harmon stated the Treasurer Turnover audit was required by state law, based upon David Anderson's retirement as City Treasurer effective December Audit Committee Minutes Page 2 31, 2003. Specifications were followed for the audit as set out by the state; these specifications were recently revised and enhanced. Six schedules were prepared, 19 receipts for things such as vehicle decals, dog tags, and cash; that were to be turned over. It was the final opinion, along with the state's portion of the audit, that there were no significant findings. There were no questions or comments from the committee. Mr. Harmon stated the Clerk of the Circuit Court audit is done annually as part of the city's agreement with the APA, or Auditor of Public Accounts. The City follows their program and does a portion of the audit in return for not being billed for the audit, which is required by state law. This year they delayed it somewhat due to the turnover in the Clerk's office and did the turnover audit at the same time. There were no material findings. There were no questions or comments from the committee. Dr. Cutler asked when the Commissioner of Revenue audit would be done. Mr. Harmon replied there is no required annual audit for the Commissioner of Revenue. However, Municipal Auditing is currently conducting an internal operational audit in that area. Hopefully, it will come before the Audit Committee in July. Mr. Harmon stated the Parks and Recreation audit specifically addressed the Parks Division. The parks have a significant impact on the aesthetics of the city. Playground safety is one area that was highlighted. Specific focus was placed on parks maintenance and playground inspection functions. The audit also incorporated the importance of training of staff on equipment used in operations. Mr. Harmon stated his office was very pleased with the cooperation received from Steven Buschor, Director of Parks and Recreation, and Gary Hegner, Parks Supervisor. He was also pleased with the planned actions as set forth by the department. In conducting the audit, the parks were visited and found to be in good shape. Much investment has been made by Parks and Recreation in the last four years with most equipment being new and in good shape. Dr. Cutler stated that in reading about the short-comings in frequency of inspections, the lack of documentation of visits, and the lack of certified staff, it appeared that this was the first time in a while or the first time ever this audit had been done. Mr. Harmon replied that it was the first time for this area. Dr. Cutler said he was surprised at the lack of regular inspections of playgrounds, the lack of certification of people, and the lack of record keeping on what equipment staff is trained to operate. He further stated we were lucky we did not have more accidents. Dr. Cutler asked Mr. Harmon if Parks and Recreation was taking the recommendations made by the audit and implementing them. Mr. Harmon stated that Municipal Auditing had worked with the Parks Division to set up the action plans and felt good about the direction taken. Audit Committee Minutes Page 3 Dr. Cutler asked if there was some software on order. Mr. Harmon replied there is a project being looked at with work orders; the Parks Division is interested in this, and an RFP has been written. Mr. Dowe asked about the informal procedures used and what relationship the Parks Division had with school playgrounds. Mr. Harmon responded that procedures were primarily based on supervisors' experience. Schools are independent and manage their own playgrounds. Ms. Burcham stated that there had been a need for a work order request management system for some time. Other departments also are looking at a work order system. Mr. Bestpitch stated he felt very much that recommendations should be followed up. The lack of inspections (of parks) increases the chances of litigation against the city. Ms. Burcham stated that Parks and Recreation had compiled a book of policies to be followed that Ms. Russell had brought with her to the meeting. Ms. Russell showed the book and explained some of the features that were being followed. Mr. Bestpitch stated we should stay on top of implementing the plan. Mrs. Wyatt pointed out that some city trainees learn differently from others in that some learn by the hands-on approach. She also asked Ms. Burcham for an update on the status of using contract labor to clean the bathrooms at the parks. Mr. Harmon explained the Fixed Assets audit focused on assets under $5,000 and concluded that the system of internal controls should be strengthened to provide greater management and safeguarding of those assets. Dr. Cutler asked who has the responsibility oftracking assets under $5,000. Mr. Harmon stated some departments had been doing something, though not adequate, to track their assets. Mr. Hall said Finance should share the responsibility in guiding departments to develop policies for tracking assets. 3. NEW BUSINESS: The proposed Audit Committee meetings for the remainder of the calendar year were discussed and approved. They are as follows: · Tuesday, July 6, 2004 · Thursday, October 7, 2004 · Monday, December 20, 2004 (at 1:00 p.m.) Audit Committee Minutes Page 4 4. OTHER BUSINESS: Mr. Harmon introduced new staff in Municipal Auditing. Cheryl Ramsey is the new Auditor replacing the vacancy created by the departure of Kevin Nicholson. Doris England is the new Administrative Assistant filling the vacancy left by Evelyn Powers. 5. ADJOURNMENT: There being no further business, the meeting was adjourned at 11:58 a.m. Linda F. Wyatt, Chair CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3,2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Rezoning Patrick Henry High School Site The plan for reconstructing Patrick Henry High School calls for ten of the current eleven buildings on the campus to be demolished, with a new three- story, 330,000 square foot building to be constructed to replace the demolished buildings. The current zoning of the subject property is RS-l, Residential Single-Family District, which restricts structures to a maximum height of thirty-five (35) feet. A rezoning of the property to INPUD, Institutional Planned Unit Development District, is recommended. The INPUD District would permit the uses existing and proposed for this property, would allow for structures up to a maximum height of forty-five (45) feet, and would encourage the efficient redevelopment of this site. The INPUD District is intended to encourage the harmonious development of institutional uses and mixed-use campus developments. V/sion 2001-2020, the City's Comprehensive Plan, recommends the efficient redevelopment of existing sites within the City and the improvement of the City's educational facilities. Furthermore, the consolidation of Patrick Henry Mayor Smith and Members of City Council May 3, 2004 Page 2 High School from the current eleven-building campus into two buildings reduces the impervious areas of roof, sidewalk, and driveways, consistent with I//$/on 2001-2~720'$ recommendation for limiting impervious surfaces to reduce storm water runoff. Recommended Action: Authorize the City Manager to file a petition to rezone the Patrick Henry High School property, located at 2102 Grandin Road, S.W., and further identified as Official Tax Number 1460101, from RS-l, Residential Single-Family District, to INPUD, Institutional Planned Unit Development District, as set forth in the attached petition. Respectfully submitted, City Manager DLB:ns C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Rolanda Russell, Assistant City Manager for Community Development CM04-00073 PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA INRE Rezening of a tract of land lying at 2102 Grandin Road, SW, Tax No. 1460101, from TO TH]~ HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Pelitioner, the City of Roanoke, owns lnnd in the City of Roanokc containing 96.3296 acres, more or less, located at 2102 Grandin Road, SW, Tax No. 146010L Said tract is currently zoned RS-l, Residential, Single-Fnmily. A map of thc property to be rezoned is attached as Exhibit One. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), a~ mended, the Petitioner requests that the said property be rezoned from RS-l, Residential, Single-Family District, to INPUD, Institutional Planned Unit Development District for the purpose of the reconstruction of Patrick He~y High School. The plan for reconstructing Patrick Henry High School calls for tm of the current eleven buiiding~ on the campus to be demolished, with a new 330,000 sfbuilding to be constructed to replace the demolished buildings. The current Site Plan is shown in the attached Exhibit Three. The proposed Site Plan is shown in the attached Exhibit Four. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will redevelop an existing developed site within the City rather than consume, undeveloped land that can be utilized for some other purpose in the future. Utilization of this site also makes usc of the existing utility,, mad and public transpo~ation systems, thereby minimizing urban sprawl. The reconstruction of Patrick Henry on this sitc will reinforec thc City's system of neighborhood schools, making thc City a more attractive place to live and encouraging reinvestment in the surrounding neighborhoods. The rezouing of the said tract of land to INPUD will allow for the more efficient use of the site, including the construction of a three-story building. Attached as Exhibit Two are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to and inunediately across a street or road from the propen'y to be rezoned. WHEREFORE, the Petitioner requests that the above-deseribed tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this Ninth day of April, 2004, Respectfully submitted, By:. City Manager Darlene L. Burcham, City Manager City of Roanoke 215 Church Avenue, SW Room 364 Roanoke, VA 24011 MapOutput Page of 1 Exhibit One - Rezonin, Petition for Tax No. 1460101 http://gis.roanokegov.com/servlet/com.esri.esrimap. Esrimap?$erviceName... 4/9/2004 07')' OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 5, 2004 File #110-429 Jesse A. Hall, Secretary, Board of Trustees City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Hall: This is to advise you that Michael W. Hanks has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael W. Hanks, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan, to fill the unexpired term of D. Duane Dixon, resigned, ending June 30, 2004, according to the best of my ability (So help me God). Subscribed and sworn to before me this~ay of(-~ 2004. BRENDA S. HAMILTON, CLERK BY ~ , DEPUTY CLERK CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 5, 2004 File #110-247 Deborah J. Moses, Director Hotel Roanoke Conference Center Roanoke, Virginia Dear Ms. Moses: This is to advise you that C. Nelson Harris has qualified as a member of The Hotel Roanoke Conference Center Commission, for a term ending April 12, 2008. Sincerely, ~' ~ Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, C. NELSON HARRIS, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of The Hotel Roanoke Conference Center Commission, for a term commencing April 13, 2004 and ending April 12, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me thisO~day of ~ 2004. BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT B Y .~/~/~¢.//.,z~.~?-~, DEPUTYCLERK 073/ OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk May 5, 2004 File #110-:~78 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Dianne W. Morris, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Morris: This is to advise you that Rich G. McGimsey has qualified as a member of the Fair Housing Board, for a term ending March 31, 2007. Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, RICH G. MCGIMSEY, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board, for a term ending March 31, 2007, according to the best of my ability (So help me God). Subscribed and sworn to before me thiso~ay of BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT BY · , DEPUTY CLERK RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 3, 2004 Council Members: William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda E Wyatt The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: We jointly sponsor a request of Lisa C. Ison, President of The New Century Venture Center, to address Council with regard to recognition of The New Century Venture Center being the recipient of the 2004 Randall M. Whaley Award at the regular meeting of City Council on Monday, May 3, 2004. Sincerely, C. Nelson Harris, Vice-Mayor Beverly T. itzpatri~k, Council Me~er CNH/BTF:snh c: City Attorney Director of Finance City Clerk April 23, 2004 Ms Mary F. Parker, Clerk Roanoke City 215 Church Avenue, S. W. Noel C. Taylor Municipal Building Room 456 Roanoke, Virginia 24011-1536 Dear Ms Parker: This letter is to formally request to appear before Roanoke City Council on Monday, May 3, 2004, to announce international recognition of The New Century Venture Center as the recipient of the 2004 Randall M. Whaley Award. Recognizing overall excellence in business incubation programs, the Randall M. Whaley Award is the National Business Incubation Association's most prestigious award. This award will be presented on Monday, April 26, 2004, in Atlanta, Georgia, at NBIA's 18th Annual International Conference on Business Incubation. Attached is a copy of the embargoed press release, which provides details of this award. I have received sponsorship to appear on May 3 from Bev Fitzpatrick and Vice Mayor Nelson Harris. Thank you for your assistance in this matter. Feel free to contact me if you have any questions. I will be in the office this afternoon, 344-6402, and will be Atlanta next week receiving this award, but can be reached by cell phone at 540-874-5194 during my absence. attachment 1354 Eighth Street, SW * Roanoke, VA 24015 * Phone: (540) 344-6402 · Fax: (540) 345-0262 * e-maiL' lisonC~rev, net Contact: Lisa Ison President The New Century Venture Center (540) 344-6402 lison@ncvc.com EMBARGOED FOR RELEASE UNT L APRIL 26~ 200~. Linda Knopp Communications Manager NBIA (740) 593-4331 Iknopp@nbia.org The New Century Venture Center Recof:lnized for Excellence in Business Incubation ROANOKE, Va.--The New Century Venture Center (NCVC) today was named the 2004 Randall M. Whaley Incubator of the Year at the National Business Incubation Association's (NBIA) 18th International Conference on Business Incubation in Atlanta. The Whaley award, NBIA's most prestigious honor, recognizes overall incubator excellence. Since 1996, NCVC has assisted entrepreneurs from Roanoke and its surrounding areas by providing tailored business assistance at critical business stages, helping them excel and quickly shepherding the companies back into the community. The 29,000-square-foot incubator has assisted more than 75 technology and service companies and graduated 25 companies. Business incubation programs like NCVC catalyze the process of starting and growing companies by providing entrepreneurs with the expertise, networks and tools they need to make their ventures successful. In 2001 alone, North American incubators assisted more than 35,000 start-up companies that provided full- time employment for nearly 82,000 workers and generated earnings of more than $7 billion. One of the secrets to NCVC's long-term success is flexible programming, which enables the center to serve clients with a wide range of skills and backgrounds, according to Lisa Ison, NCVC president. A pre- incubation program, for instance, allows entrepreneurs who may not meet the incubator's entrance requirements to lease incubator space for six months and receive most incubator services. For inner-city residents who might not otherwise have the opportunity to pursue entrepraneurship or self-sufficiency, the center's BizPrep and JobPrep programs provide entrepreneurial and job training through a partnership with the Roanoke Redevelopment and Housing Authority. And for those entrepreneurs who don't need full incubation services, NCVC offers an affiliates program, Venture Out, which offers services on a pay-per-use basis. In addition to reaching segments of the business community that might otherwise be underserved, these initiatives provide NCVC with additional revenue streams and help cultivate a new crop of entrepreneurs within the community, Ison said. -more- The New Century Venture Center Recof:lnized for Excellence in Business Incubationl2 NCVC's work with small, growing companies has had a big impact on the Roanoke area. The incubator's 25 graduates have created nearly 200 new jobs, and several have bought their own buildings. But despite its long record of success, getting NCVC off the ground was a struggle; developers laid out plans for the incubator a full eight years before it opened. "The community could see the values of the incubation concept, but we just couldn't get anyone to open their pocketbooks," Ison said. After submitting numerous funding applications and networking diligently throughout the community, the incubator's development team secured a total of $460,000 from Virginia's Center for Innovative Technology, the Virginia General Assembly and the Community Development Block Grant program of the U.S. Department of Housing and Urban Development. Once the incubator's funding was secured, incubator staff made client assistance its top priority. NCVC clients receive much of their assistance through the center's mentoring program, which includes local professionals who volunteer as mentors in areas such as law, finance, human resource management, manufacturing and marketing. From this pool of volunteers, Ison assigns each client a three-person advisory team to assist with setting goals, formulating marketing strategies, plotting financial growth and other critical tasks. Even for clients with strong business skills, the advisory team is a huge asset. "Even though I had formal business training and previous business experience as an independent consultant, I still had much to learn," said Jay Foster, president of NCVC graduate SoftSolutions Information Technology. "Working with an advisory team taught me a lot about basic business processes." SoftSolutions clients include Johnson & Johnson, Volvo, Corning and Sara Lee, and the company claimed NBIA's 2003 Outstanding Incubator Graduate award. The Randall M. Whaley Incubator of the Year award honors the memory of Dr. Whaley, former president of the University City Science Center in Philadelphia and founding chairman of NBIA. Friends of University City Science Center endow the award. The National Business Incubation Association is the world's leading organization advancing business incubation and entrepreneurship. Each year, the NBIA Incubation Awards honor the business incubators, client companies and graduates that exemplify the best of the industry. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON DepuVd City Clerk SHEILA N. HARTMAN Assistant City Clerk May 5, 2004 File #60-253 John R. Hubbard, P. E. Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012-8011 Dear Mr. Hubbard: I am enclosing copy of Resolution No. 36680-050304 approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2004-2005, upon certain terms and conditions, in the amount of $8,628,515.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 3, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure John R. Hubbard May 5, 2004 Page 2 pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Robert K. Bengtson, Director of Public Works Sherman M. Stovall, Acting Director, Office of Management and Budget Diane S. Childers, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800 Roanoke, Virginia 24018-0798 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of lq[ay, 2004. No. 36680-050304. A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2004-2005, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for Fiscal Year 2004-2005, in the amount of $8,628,515 is hereby approved, all as more particularly set forth in a letter to the City Clerk, dated March 24, 2004, fi.om John R. Hubbard, P.E., Chief Executive Officer, of the Roanoke Valley Resource Authority, copies of which have been provided to Council. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: I would like to sponsor a request from John R. Hubbard, Chief Executive Officer of the Roanoke Valley Resource Authority to approve the Fiscal Year 2004-2005 Roanoke Valley Resource Authority budget. Respectfully submitted Darlene L. Burch~/ City Manager DLB:vst C: Mary F. Parker, CityClerk William M. Hackworth, CityAttorney Jesse A. Hall, Director of Finance ROANOKE VALLEY RESOURCE AUTHORITY March 24, 2004 Ms. Mary Parker, CMC City Clerk, City of Roanoke Municipal Building Room 456 215 Church Avenue, SW Roanoke, VA 24011-1536 Dear Ms. Parker: In accordance with the Member Use Agreement, the Resource Authority is submitting its 2004-2005 Annual Budget to the City Council for approval. Enclosed are copies of the 2004-2005 Budget for each member of the City Council. A copy of the budget, along with the attached letter, have been sent to Ms. Burcham, requesting that she initiate action for approval of the budget by the City Council. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, Chief Executive Officer cc: Bob Bengtson 1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net Disposal Fees Interest Income Transfer from General Surplus Sale of Recyclable Material Transfer - Rutrough Road 2004-2005 $ 7,260,200 $ 371,340 $ 875,310 $ 31,000 $ 28,000 $ 62,665 Tot~l $ 8,628,515 EXPENSES Personnel Operatin~ Capital Transfer fo Reserves Debt Service $ 1,516,632 $ 2,871,757 $ 312,600 $ 1,16o, oo0 $ 2,767,526 Total $ 8,628,515 DISPOSAL FEES Municipal Private Per Ton Per Ton $45 $55 2004-2005 BIfDGET Roanoke Valley Resource Authority SUN[N[ARY BUDGETS Disposal Fees interest income Transfer from General Surplus Sale of Recyclable Material Miscellaneous TOTAL 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800 $ 7,260,200 $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 $ 371,340 $ $ $ 519,000 $ 800,000 $ 876,329 $ 875,310 $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000 $ 31,000 $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 1%500 $ 90,665 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,26%925 $ 8,091,969 $ 8,628,515 EXPENSE8 Personnel Operaffng Capital Transfer to Reserves Debt Service TOTAL $ 1,343,236 $ 1,388,454 '$ 1,393,955 $ 1,378,030 $ 1,390,008 $ 1,516,632 $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,747,717 $ 2,871,757 $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000 $ 312,600 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 DISPOSAL FEES Municipal $ per ton Private $ per ton 51 51 42 42 45 45 55 55 55 55 55 55 % INCREASE -3.2% 3.3% 4.0% -0.6% -2.2% 6.6% 20042005 BUDGET 2 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders @ co.roanoke,va,us MISC~ Council .... City Manager---City Attorney---Dir. Finance 4/22/04 onni of oanoke RO. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDAJ. HOLTON, CMC DEPUTY CLERK Email:bholton@co. manoke.va.us April 14, 2004 Mr. John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Hubbard: Attached is a copy of Resolution No. 041304-3 approving the Roanoke Valley Resource Authority Budget for the year ending June 30, 2005. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 2004. If you need further information, please do not hesitate to contact me. Sincerely, Diane S. Childers Clerk to the Board of Supervisors Enclosure cc: Bittle W. Porterfield, III, Chairman, Roanoke Valley Resource Authority Diane D. Hyatt, Director, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2005 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2005. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2005 for the Roanoke Valley Resource Authority as set forth in the March 24, 2004, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Bittle Porterfield, III, Chairman, RVRA John Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 Miscellaneous: City Council ROANOKE VAI,LEY RESOURCE AUTHORITY March 24,2004 Ms. Mary Parker, CMC City Clerk, City of Roanoke Municipal Building Room 456 215 Church Avenue, SW Roanoke, VA 24011-1536 Dear Ms. Parker: In accordance with the Member Use Agreement, the Resource Authority is submitting its 2004-2005 Annual Budget to the City Council for approval. Enclosed are copies of the 2004-2005 Budget for each member of the City Council. A copy of the budget, along with the attached letter, have been sent to Ms. Burcham, requesting that she initiate action for approval of the budget by the City Council. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, Chief Executive Officer cc: Bob Bengtson 1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net TOWN OF VINTON 311 So. Pollard Street VINTON, VIRGINIA 24179-2531 PHONE (54O) 983-O607 FAX [540) 98341626 April 8, 2004 Carolyn S. Ross Admin. AssUTown Clerk c~wn. vJnton, w. us John R. Hubbard, P.E. Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Rd. Roanoke, Virginia 24012 Roanoke Valley Resource Authority 2004-2005 Annual Budget Dear Mr. Hubbard: This correspondence is written to advise that the Vinton Town Council adopted attached Resolution No. 1528, approving the Roanoke Valley Resource Authority's 2004-2005 Annual Operating Budget in the total amount of $8,628,515, as approved by the Roanoke Valley Resource Authority. This action was taken by Council during their regular meeting of Tuesday, April 6, 2004. If we can be of further assistance, please do not hesitate to contact me. Sincerely, Carolyn S. Ross Admin. Asst./Tovoa Clerk cst Attachment cc: Mary F. Parker, Clerk, Roanoke City Council Diane S. Childers, Clerk, Roanoke County Board of Supervisors RESOLUTION NO. 1528 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 6, 2004, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke are Charter Members of the Roanoke Valley Resource Authority (RVRA); and, WHEREAS, in accordance with the "Members Use Agreement", the annual budget of the Authority must be submitted for approval by each of the various member jurisdictions; and, WHEREAS, on March 24, 2004, the RVRA approved its 2004-2005 annual budget in the amount of $8,628,515 to be submitted for approval. NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve the 2004-2005 operating budget in the amount of $8,628,515 to operate the Roanoke Valley Regional Landfill and Transfer Station. Adopted on motion made by Councilman Grose, and seconded by Councilman Rotenberry, with the following votes recorded: AYES: Altice, Grose, Obenchain, Rotenberry, Mayor Davis NAYS: None ATTEST: APPROVED: Donald L. Davis, Mayor Carolyn S(. Ross, Town Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.ro~mokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Youth Commission Briefing This is to request space on Council's regular agenda for a 10 minute briefing on the above referenced subject. Respectfully submitted, City Manager DLB:sm c; City Attorney Director of Finance City Clerk City of Roanoke Youth Commission Presentation May 3, 2004 "Where We Have Been Where We Stand Where We Plan To Go" Presented by: Youth Commission Members Co-Chair: Co-Chair: Vice Chair: Cari Kelso Kathryn Hatam Alisha Childress Special Projects Coordinator: Ashley Johnson City of Roanoke Youth Commission Presentation The Need: "Where We Have Been Where We Stand Where We Plan To Go" Background · Youth Forum held on November 22, 2002 · Students present from local High Schools · Need identified for an official "voice for the youth" The Formation: · Based upon identified need, Youth Cornm/.ssion was formed · Appointed and Volunteer members · 20 Active members · Regular meetings The Foundation: · Youth Retreat held in t4arch 2003 · Teambuilding · Overcoming Differences/Group Dynamics · Identify Key Priority Issues · Identify Leadership Tnitiatives Planned,,. · .. Missions Accomplished At a Glance.., · Representation on Roanoke Neighborhood Advocates Committee · Resoui'ce Directory Guide · Youth Fitness Program · Youth Student Grant Program · Youth Nutritional Program · Youth Internships and Employment Highlights Resource Guide and Youth Directory · Provided a community resource database for Youth Services Stakeholders · Lists Services & Resources Available · Distribution of all of the guides Youth Student Grant (YSG) · Mill Mountain Theatre · Boy Scouts Camp Grants · Dumas Drama Guild · Addison Garden · Youth Police Academy Summer Program Youth Znternships & Employment · Partners with Youth Service Organizations for placement · Partner with City Library Department · On the job training & work ethic development · Partners with City Departments for placement · Internships for 65 young people More Youth Commission Projects,.. 2 World Changers 3uly 12-19 2003 · Co-Sponsored event providing volunteer services to residents of the City to out of town volunteers · Distributed popsides arong with City Manager and Assistant City Manager "Rock the Park" September 20, 2003 ~r special event ~rogramming for City outh 'outh Concert, ;ames & Food in Imwood Park ecal/0ut of Town outh Talent erformances National Youth Service Day Celebration ApJ'JLtT,20O_4 projects "Where We Stand" National Presentation Baltimore, Maryland · Invited to present at 2004 National ~revention through Recreation Services Conference - participating in panel discussion on format on of the Youth Commission - ~resentation based on 40 Developmental ~ssets and healthy youth development School Safety Taskforce ! Youth Citizenship Summit I~ay 5~ 2004 · Follow up to Town Meetings on School ~afety · ~acilitating group discussions on student f ' , nvolvement ~n school safety issues · 12.00 Students from City schools · ~.8 Youth Facilitators/Recorders · ~34 Adu t volunteers from City departments 3 Student Government Day Hay 27, 2004 · Introduce youth ciUzens to City of Roanoke government positions · Highlight Public Works Department · Allow participants to shadow government officials · Special recogniUons · Round Hill Montessod School Preston Recreation Center · Develop a safe community place for young people to "call their own" · Implement programs "for young people by young people" · Provide Intergenerational programs within fadUty · Create educational, mentoring and social development skills "Where We Plan To Go" Succession Plan · Recruitment of New Members · Extending recruitment to middle school students · Youth Commission Retreat Strategic Business Plan i· Advocate for youth and adolescents in the City of Roanoke · Identify needs for Youth Services in community · Provide special event program opportunities · Develop Youth Leadership Academy City Council Vision Plan · Develop Addendum to City's Comprehensive Plan -"Youth Comprehensive Plan" · Develop Addendum to Vision Plan - "Youth Vision Plan" 4 Thank You... The Youth Commission would like to thank you for your continued support and providing opportunities for us to be the voices of all young people within the city. This cleady shows that "this is the city which continues to care about its children." 5 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 5, 2004 File #192-529 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36681-050304 authorizing the City Manager to execute for and on behalf of the City a Consent Order with the Commonwealth of Virginia Waste Management Board and the Department of Environmental Quality (DEQ) resolving certain solid waste disposal issues involving City owned property located adjacent to the City's Public Works Service Center, upon certain terms and conditions; and authorizing the City Manager to take such further action and to execute and provide such further documents as may be necessary to comply with and implement provisions of the Consent Order. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 3, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May 5, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Paul J. Truntich, Jr., Environmental Administrator Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of May, 2004. No. 36681-050304. A RESOLUTION authorizing the City Manager to execute for and on behalf of the City a Consent Order with the Commonwealth of Virginia Waste Management Board and the Depmhnent of Environmental Quality (DEQ) resolving certain solid waste disposal issues involving City owned property located adjacent to the City's Public Works Service Center, upon certain terms and conditions; and authorizing the City Manager to take such further action and to execute and provide such further documents as may be necessary to comply with and implement the provisions of such Consent Order. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized and directed to execute for and on behalf of the City a Consent Order with the Commonwealth of Virginia Waste Management Board and the Department of Environmental Quality resolving certain solid waste disposal issues involving City owned property located adjacent to the City's Public Works Service Center, upon certain terms and conditions, with the form of the Consent Order to be approved by the City Attorney, ail as set forthin the City Manager's letter to Council dated May 3, 2004. 2. The Consent Order shall contain terms and conditions substantially similar to those set forth in the Consent Order attached to the above mentioned City Manager's letter. 3. The City Manager is further authorized to take such further action and to execute and provide such further documents as may be necessary to comply with the provisions of such Consent 1 H:XMEASURES\CONSENT ORDER TO STADIUM 2004.DOC Order, including, but not limited to the payment of the civil charge of $3,000.00 to the Treasurer of Virginia through the DEQ, and such other actions as may be necessary to conclude this matter. City Clerk. H:~vlEASURES~CONSENT ORDER TO STADIUM 2004.DOC 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.ro~nokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Public Works Service Center (Proposed Stadium/Amphitheater Construction Site) Consent Order with the Virginia Department of Environmental Quality and Commonwealth of Virginia Waste Management Board The Virginia Department of Environmental Quality (DEQ) is requesting that the City of Roanoke enter into a Consent Order with the Commonwealth of Virginia Waste Management Board (copy attached) to resolve certain solid waste disposal issues identified on City owned property located adjacent to the City's Public Works Service Center. In the Consent Order, the DEQ acknowledges that the solid waste identified on City owned property located adjacent to the City's Public Works Service Center has been properly removed from the site and that no further remediation or closure activities are currently being requested. Furthermore, while the City is admitting the jurisdictional allegations in the Consent Order, the City is not admitting the factual allegations or legal conclusions contained within the Consent Order. The City is agreeing to pay Three Thousand Dollars ($3,000.00) in settlement of the alleged violations in order to resolve this matter. Mayor Smith and Members of City Council May 3, 2004 Page 2 Negotiations to develop the Consent Order included representatives of the City's legal counsel, the City's environmental consultant, as well as staff from the City and the DEC[. Recommended Action: Authorize the City Manager to execute the attached Consent Order on behalf of the City with the DEQ and the Commonwealth of Virginia Waste Management Board. Authorize the City Manager to make payment to the Treasurer of Virginia, through the DEC[, in the amount of $3,000.00 for settlement of the alleged solid waste violations and to execute other documents and take such further action as may be needed to conclude this matter. Respectfully submitted, Darlene L. 8urcl~a~rh City Manager DLB:pjt C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Paul J. Truntich Jr., Environmental Administrator #CM04-00077 COMMONWEALTH OF VIRGINIA WASTE MANAGEMENT BOARD CONSENT ORDER ISSUED TO The City of Roanoke, Virginia Sectio~ A: Puroose This is a consent order issued under the authority of §§ 10.1-1182 et seq. and §§ 10.1-1402, 10.1- 1405, and 10.1-1455 of the Code of Virginia (1950), as amended, between the Virginia Waste Management Board and The City of Roanoke, Virginia to resolve certain alleged violations of environmental laws and/or regulations. Section B: Definitions Unless the context clearly indicates otherwise, the following words and terms have the meanings assigned to them below: 1. "Code" means the Code of Virginia (1950), as amended. "Board" means the Virginia Waste Management Board, a permanent collegial body of the Commonwealth of Virginia as described in Code §§ 10.1-1401 and 10.1-1184. "Department" means the Department of Environmental Quality, an agency of the Commonwealth of Virginia as described in Code § 10.1-1183. 4. "Director" means the Director of the Department of Environmental Quality. 5. "Order" means this document, also known as a consent order. "Regulations" means the Virginia Hazardous Waste Management Regulations, 9 VAC 20-60-12 et seq. ("HWMR") or the Solid Waste Management Regulations, 9 VAC 20-80- Consent Order City of Roanoke Page 2 of 7 10- et seq. ("SWMR"). The specific provisions of Title 40 of the Code of Federal Regulations ("CFR") cited herein are incorporated by reference at 9 VAC 20-60-260, 9 VAC 20-60-261, 9 VAC 20-60-262, 9 VAC 20-60-264, 9 VAC 20-60-265, 9 VAC 20- 60-268, and 9 VAC 20-60-270. 6. "The City" means The City of Roanoke, Virginia. "Non-Hazardous" means not subject to regulation as a hazardous waste pursuant to 40 CFR Part 261. Section C: FindinRs of Fact and Conclusions of Law The City of Roanoke owns and operates a Public Works Service Center ("PWSC") at 1802 Courtland Road in Roanoke, Virginia. The EPA ID Number of the PWSC is VAD123725350. During the period from about the late 1970's to 1991, solid and allegedly hazardous waste was disposed of at the PWSC. Some waste was placed on the surface of the ground and some waste was buried. This waste included crashed and empty drams, drums containing oil-based paint waste, drams containing black asphalt-like substances, and drums containing characteristically ignitable hazardous waste. On March 21, 2000, the Board issued a Consent Order ("2000 Order") to the City regarding hazardous waste management at the PWSC in Roanoke, Virginia. The 2000 Order required closure of the areas where hazardous waste as described in Paragraph 2 above was found at the PWSC. These areas were designated as Hazardous Waste Management Units 1 and 2. On August 2, 2002, the Department certified completion of clean closure of those units in accordance with the requirements of the Regulations and the 2000 Order. The City commenced construction of a new stadium and amphitheater complex on City property near the PWSC in mid-2003. The areas that were clean closed under the 2000 Order are within the boundaries of the complex. On August 25, 2003, two crushed 55-gallon drums containing dried yellow road marking paint and three empty crushed drams were excavated during construction activities about 15 feet southwest of Unit 1. These materials were properly reported to DEQ, tested, found to be non-hazardous, and were disposed of properly. There was no soil staining, odor, or any other evidence of a release from any of these drums. 6. On September 9, 2003, a partially crushed 55-gallon drum containing Non-Hazardous Consent Order City of Roanoke Page 3 of 7 10. 11. petroleum products was excavated during construction activities about 100 yards fi.om the southern boundary of the area encompassed by the closure required by the 2000 Order. This was properly reported to DEQ. Some petroleum odor and staining was observed in soils adjacent to the drum. That dram, its contents, and approximately 60 tons of soil, some of which was petroleum contaminated soil, were removed for disposal and disposed of properly. Following removal of the approximately 60 tons of soil, there was no staining, odor, or any other evidence ora release in the soils that remained in place at this site. On October 7, 2003, one 30-gallon drum containing paint and four 5-gallon pails containing paint were excavated during construction activities beyond the northem boundary of the area encompassed by the closure required by the 2000 Order. These were properly reported to DEQ. There was no soil staining, odor, or any other evidence of a release fi.om any of these containers. Sampling and analysis indicated that the paint in each container was a hazardous waste as defined at 40 CFR § 261.20(a) and 40 CFR § 261.21. These containers and their contents were manifested, transported offsite, and properly disposed of at a permitted hazardous waste management facility. On December 30, 2003, one partially crashed 55-gallon drum containing absorbent material was excavated beneath the former School Board Bus Maintenance area near the northeastern boundary of the stadium construction site. This was properly reported to DEQ. Some petroleum odor and staining was observed in soils adjacent to the drum. That dram, its contents, and approximately 7 tons of petroleum-contaminated soil were removed for disposal and disposed of properly. Subsequent confirmatory sampling to Total Petroleum Hydrocarbons indicated that all petroleum contaminated soil was removed fi.om the site. In 1975, construction of a 54-inch storm sewer line disturbed areas at or near the waste disposal sites described in Paragraphs 5 through 8 above. A report dated October 31, 2003 from the City's environmental management consultants to the City's Environmental Administrator stated that "Given the decayed state of the containers and the location and depth of the burial, the disposal of these containers most likely occurred at the time of the construction of the storm sewer line (i.e., in the mid to late 1970s)." Accordingly, 1975 is the most probable date for burial of the waste described in Paragraphs 5 through 8 above. Neither the Director of the Department, his predecessor-in-interest, nor the Board has ever issued a permit under the HWMR or the SWMR for operation of the PWSC as a waste treatment, storage, or disposal facility. The Virginia Department of Health promulgated the Regulations Governing Disposal of Solid Waste on April l, 1971. Part I, Article 3, Section A of those regulations prohibits Consent Order City of Roanoke Page 4 of 7 the burial of solid waste without a permit. Part IV, Article 2, Section H prohibits the disposal of hazardous waste in sanitary landfills. Disposal of solid waste without a permit is prohibited at 9 VAC 20-80-90.A and Code § 10.1-1408.1.A. 12. 9 VAC 20-80-200 states that 13. 14. 15. 16. Any solid waste management facility receiving or having received waste without a permit, in violation of statutory requirements or these or predecessor regulations, shall be classified as an unpermitted facility .... B. The owner, operator, or any other party responsible for an unpermitted facility shall immediately cease treatment, storage or disposal of any additional waste and shall initiate removal and cleanup as provided for in 9 VAC 20-80- 210.A .... Accordingly, the Department alleges that disposal of solid waste at the PWSC without a permit as described in Paragraphs 5 through 8 above violated Part I, Article 3, Section A and Part 1V, Article 2, Section H of the Regulations of the Virginia Department of Health Governing Disposal of Solid Waste (Effective April 1, 1971), 9 VAC 20-80-90.A, and Code § 10.1-1408.1.A. The Department alleges that because the PWSC received solid waste without a permit in violation of the Regulations of the Virginia Department of Health Governing Disposal of Solid Waste, the PWSC is classified as an unpermitted facility in accordance with 9 VAC 20-80-200. Under 9 VAC 20-80-210.A, solid waste at an unpermitted facility may be removed for proper disposal in accordance with the applicable regulations. Solid waste and contaminated soils discovered at the PWSC, as described in Paragraphs 5 through 8 above, have already been removed for disposal and disposed of properly. On December 11, 2003, DEQ issued a Notice of Violation alleging the violations described in Paragraph 13 above. The criteria at 9 VAC 20-80-210.A.1 for evaluation of removal as remedial action are considered as follows as based upon the findings at Paragraphs 5, 6, 7 and 8 above: there is no evidence of any remaining waste or waste constituents at the site there is no evidence of any actual or potential human exposure, actual or potential contamination of drinking water supplies or sensitive ecosystems; there is no evidence of the presence of any solid waste or hazardous constituents of solid wastes in containers there is no evidence of hazardous constituents of solid waste in soils; and there is no threat of fire or explosion, or other situations or factors which may pose threats to public health or welfare or the environment. Given the fact that all waste is already removed, a cost Consent Order City of Roanoke Page 5 of 7 comparison with closure in place is not applicable. 17. Accordingly, removal under 9 VAC 20-80-210.A is the most appropriate remedial action. Because removal has already been completed, no further remediation or closure activities at the PWSC are required at this time for the wastes described at Paragraphs 5 through 8 above. Section D: Agreement and Order Accordingly, the Board, by virtue of the authority of Code § 10.1-1182 et seq. and §§ 10.1-1402, 10.1-1405, and 10.1-1455 orders and the City agrees that the civil charge in settlement of the violations alleged herein is Three Thousand Dollars ($3,000.00). The City shall pay this civil charge within thirty (30) days of the effective date of this Order. Payment shall be by check, certified check, money order, or cashier's check payable to "Treasurer of Virginia" and sent to: Receipts Control Department of Environmental Quality Post Office Box 10150 Richmond, VA 23240 Either on a transmittal letter or as a notation on the check, the City shall: 1) indicate that the check is submitted pursuant to this Order, and 2) include its Federal Identification Number. Section E: Administrative Provisiong The Board may modify, rewrite, or amend this Order with the consent of the City, for good cause shown by the City, or on its own motion after notice and opportunity to be heard. This Order addresses only those alleged violations specifically identified herein. This Order shall not preclude the Board or the Director from taking any action authorized by law, including, but not limited to: (1) taking any action authorized by law regarding any additional, subsequent, or subsequently discovered violations; (2) seeking subsequent remediation of the facility as may be authorized by law; and/or (3) taking subsequent action to enforce the terms of this Order. Nothing herein shall affect appropriate enforcement actions by other federal, state, or local regulatory authority, whether or not arising out of the same or similar facts. For purposes of this Order and subsequent actions with respect to this Order, the City admits the jurisdictional allegations in this Order, but does not admit the factual allegations or legal conclusions contained herein. The Department and the City agree that Consent Order City of Roanoke Page 6 of 7 o o the actions undertaken by the City in accordance with this consent order do not constitute an admission of any liability by the City. The City does not admit, and retains the right to controvert in any subsequent proceedings other than proceedings to implement or enfome this Order, the validity of the Statement of Facts or Determinations contained in Section C, of this Order. For purposes of this Order only, the City declares that it has received fair and due process under the Administrative Process Act, Code §§ 2.2-4000 et seq., and the Virginia Waste Management Act, Code § § 10.1-1400 et seq., and waives the right to any hearing or other administrative proceeding authorized or required by law or regulation, and to judicial review of any issue of fact or law contained herein. Nothing herein shall be construed as a waiver of the right to any administrative proceeding, or to judicial review of, any action taken by the Board or the Director to enforce this Order. Failure by the City to comply with any of the terms of this Order shall constitute a violation of an order of the Board. Nothing herein shall waive the initiation of appropriate enforcement actions or the issuance of additionai orders as appropriate by the Board or Director as a result of such violations. Nothing herein shall affect appropriate enforcement actions by any other federal, state, or local regulatory authority. If any provision of this Order is found to be unenforceable for any reason, the remainder of the Order shall remain in full force and effect. The City shall be responsible for failure to comply with any of the terms and conditions of this Order unless compliance is made impossible by earthquake, flood, or other act of God, war, strike, or other such occurrences beyond the City's reasonable control. The City must show that the circumstances resulting in the noncompliance were beyond its control and were not due to a lack of good faith or diligence on its part. The City shall notify the Director and the Director of the Department's West Central Regional Office in writing when circumstances are anticipated to occur, are occurring, or have occurred that may delay compliance or cause noncompliance with any requirement of this Order. Such notice shall set forth: a. the reasons for the delay or noncompliance; b. the projected duration of such delay or noncompliance; the measures taken and to be taken to prevent or minimize such delay or noncompliance; and d. the timetable by which such measures will be implemented and the date Consent Order City of Roanoke Page 7 of 7 10. 11. substantial compliance will be achieved. Failure to so notify the Director and the Director of the Department's West Central Regional Office within 48 hours of the commencement of the condition causing or anticipated to cause the delay or noncompliance shall constitute a waiver of any claim of inability to comply with a requirement of this Order. This Order is binding on the parties hereto, their successors in interest, designees, and assigns, jointly and severally. This Order shall become effective upon execution by both the Director of the Department of Environmental Quality or his designee and the City. Notwithstanding the foregoing, the City agrees to be bound by any compliance date that precedes the effective date of this Order. This Order shall terminate upon receipt by DEQ of the funds specified in Section D herein. By the signature of an authorized municipal official below, the City voluntarily agrees to the issuance of this Order. Robert G. Bumley, Director Depamnent of Environmental Quality Date Seen and Agreed to: City Manager, City of Roanoke The foregoing instrument was acknowledged before me on by of , City Manager of the City of Roanoke, in the County/City ., Commonwealth of Virginia. My Commission expires: Notary Public CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 5, 2004 File #60-192 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36682-0S0304 amending and reordaining certain sections of the 2003-04 Civic Facilities Fund Appropriations, by appropriating $45,000.00 received from the sale of Arena Football equipment The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 3, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall May 5, 2004 Page 2 pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Wilhemina W. Boyd, Civic Facility Director Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of May, 2004. No. 36682-050304. AN ORDINANCE to appropriate funding received from the sale of Arena Football equipment, amending and reordaining certain sections of the 2003-2004 Civic Facilities Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 Civic Facilities Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Revenues Sale of Surplus Property 005-550-8623-9003 005-110-1234-0861 45,000 45,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3,2004 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor C. Nelson Harris, Vice Mayor William D. Bestpitch, Council Member Bev Fitzpatrick, Council Member M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Arena Football 2 Equipment Background: On December 2, 1999, Roanoke Pro Football, LLC, doing business as the Roanoke Steam, entered into an agreement with the City to provide Arena Football 2 games at the Civic Center Coliseum. In March 2000, the City purchased the Arena Football equipment for the amount of $168,671. In 2002, the team acquired new owners, but the City terminated the agreement when the new ownership group filed for bankruptcy. The City was left with Arena Football equipment that was used for only two seasons. Previous attempts to sell the equipment proved unsuccessful. However, in March of this year, the owners and managers of the Wichita Falls Thunder expressed an interest in the equipment. After following the required procedures, the majority of the equipment was sold for $45,000. The remaining equipment will be used at the Civic Center and Victory Stadium. Considerations: The proceeds from the sale of the equipment can be used to address needed improvements such as the repair of the stage and replacement of seats in the Civic Center Auditorium. Mayor Smith and Members of City Council May 3, 2004 Page 2 Recommended Action: Authorize the Director of Finance to establish a revenue estimate in the amount of $45,000 from the sale of equipment and appropriate funding to account 005-550-8623-9003 (Seat Refurbishing Auditorium and Coliseum) where the funding may be utilized for capital improvements. DLB: wyb Respectfully submitted, Darlene L. Bd~Eham City Manager C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance George C. Snead, Assistant City Manager for Operations CM04-00074 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 5, 2004 File #42-60 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36683-050304 amending and reordaining certain sections of the 2003-2004 General and Capital Projects Funds Appropriations, by appropriating and transferring funds for the City Market Building HVAC System Replacement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 3, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall May 5, 2004 Page 2 pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Acting Director of Management and Budget Philip C. Schirmer, City Engineer ~'X~'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of May, 2004. No. 36683-050304. AN ORDINANCE to appropriate funding for the City Market Building HVAC System Replacement, amending and reordaining certain sections of the 2003-2004 General and Capital Projects Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2003-2004 General and Capital Projects Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Capital Projects Fund Life Insurance Residential/Detention Services Maintenance of Fixed Assets Fund Balance Reserved for CMERP-City 001-250-9310-9508 001-250-9110-1130 001-121-2130-2008 001-440-4330-3057 $ 489,140 (164,807) (150,ooo) (lOO,0O0) 001-3323 (74,333) Capital Proiects Fund Appropriations Appropriated from General Revenue CMERP- Equipment Purchases Appropriated from General Revenue Appropriated from General Revenue CMERP- Equipment Purchases Building & Structures Revenues Transfer from General Fund 008-530-9767-9003 656,784 008-530-9767-9132 43,799 008-052-9640-9003 (8,285) 008-410-9653-9003 (139,519) 008-530-9792-9132 (43,799) 008-530-9575~9173 (19,840) 008-110-1234-1037 489,140 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 3, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: City Market Building HVAC System Replacement The City opened bids for the replacement of the City Market Building HVAC on March 4, 2004. Two bids were received from local contractors, with the Iow bid being $1,568,245. The variance between the two bids received was approximately 6 percent. The estimated cost of the project was $965,000. The higher than expected bids reflect the difficulty of work in an historic building that will remain in retail food service operation throughout the construction. The project also requires limiting the contractors work times and the site presents difficult construction staging and material storage challenges. City staff, together with the Iow bidder and design engineer, has reviewed the project, seeking opportunities to reduce its cost. In order to meet the limits of our budget, it would be necessary to design a less efficient and less flexible heating and cooling system. Such asystem, while meeting our budget, would not provide the desired comfort and operational flexibility needed in the City Market Building. I recommend that we proceed with the HVAC replacement project as currently designed. We are able to meet the increased funding requirements of $700,583 by using several sources as detailed below. The additional funding beyond the contract amount will be used for miscellaneous project expenses including advertising, prints, test services, minor variations in bid quantities, and unforeseen project expenses. Honorable Mayor and Members of Council May 3, 2004 Page 2 Recommended Action: Appropriate funds to the Market Building Improvement account 008-530-9767 in the amount of $74,333 from unappropriated CMERP (001-3323). Transfer funding from the following accounts to Market Building Improvements account 008-530-9767: Life Insurance Premium Savings 001-250-9110-1130 Roanoke Valley Detention Commission 001-121-2130-2008 Main Library Improvements 008-052-9640-9003 Greater Gainsboro Land Acquisition Municipal South Elevators 120 Commonwealth Avenue Maintenance of Fixed Assets 008-410-9653-9003 008-530-9792-9132 008-530-9816-9003 001-440-4330-3057 $164,807 $150,000 $ 8,285 $139,519 $ 43,799 $ 19,840 $100,000 Respectfully submitted, City Manager DLB/PCS/rls C.' Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget Philip C. Schirmer, P.E., L.S., City Engineer #CM04-00072 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 6, 2004 File #24-467 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36684-050304 amending §9-17, Candidate's application, of Article II, Procedure for Election of School Trustees, Chapter 9, Education, Code of the City of Roanoke (1979), as amended, by removing the March 10 deadline for filing of applications by candidates for election of school trustees. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 3, 2004, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Darlene L. Burcham May 5, 2004 Page 2 pc: The Honorable of Virginia The Honorable Virginia The Honorable Virgima The Honorable Virgima The Honorable Virgima The Honorable Virgima The Honorable The Honorable The Honorable The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of James R. Swanson, Judge, Twenty-Third Judicial Circuit of Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II,Judge,Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. AIbright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Lora A. Wilson, Law Librarian IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of May, 2004. No. 36684-050304. AN ORDINANCE amending §9-17, Candidate's application, of Article II, Procedure for Election of School Trustees, Chapter 9, Education, Code of the City of Roanoke (1979), as amended, by removing the March 10 deadline for filing of applications by candidates for election of school trustees; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section §9-17, Candidate's application, of Article II, Procedure for Election of School Trustee~, Chapter 9, Education, Code of the City of Roanoke (1979), as amended, is amended to read and provide as follows: Sec. 9-17. Candidate's application. The council shall elect school trustees only from among those persons, including incumbent trustees, who have declared their candidacy by filing an application with the office of the city clerk by such time as council may establish Marck 1O cf each year. Such application shall be on a form prescribed by the council and supplied by the city clerk. Such application, once filed in the office of the city clerk, shall be open to public inspection. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. WILLIAM M. HACKWORTH CITY ATFOKNEy CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDiNG 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FAX: 540-853-[221 EMAIL: cilya~y~¢i.roanoke va us May 3, 2004 ELIZABETH lC DILLON STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L, COLLINS HEATHER P. FERGUSON ASSISTANT CITY A~ORNEy S The Honorable Mayor and Members Of City Council Roanoke, Virginia Re: Appointment of School Board Member Dear Mayor Smith and Council Members: During my absence on vacation, Council elected to extend the application deadline until April 19 for candidates for the School Board positions. My assistant, Tim Spencer, advised that such an extension is permissible under law, and it is. However, if Council elects to appoint one or more of the applicants who applied after March 10, §9-17 of the City Code needs to be amended, since it provides that the "Council shall elect school trustees only from among those persons, including incumbent trustees, who have declared their candidacy by March 10 of each year." I have attached for your consideration and adoption an ordinance that will accomplish this. The procedure adopted by Council for the appointment of School Board members is more detailed and cumbersome that what is required by State law. The procedure was streamlined a bit in 2001, but Council may wish to streamline it further, in order to allow more flexibility in the application process. With kindest personal regards, I am Sincerely yours, Attachment cc: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk William M. Hackworth City Attomey JESSE A. HALL Director of Finance email: j cs s¢_hall~¢i.roanoke.va.us May 3, 2004 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann shawver~ci manoke.va.us The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly T. Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: March Financial Report This financial report covers the first nine months of the 2003-2004 fiscal year. The following narrative discusses revenues and expenditures. REVENUES Adjusted for the change in reporting of recovered costs, General Fund revenues increased 6.0% or $7,114,757 compared to FY03. Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the prior year. Through March, approximately $2.9 million in recovered costs had been received and was included in the Charges for Services revenue category. Other significant variances in specific categories of revenues are discussed in the following paragraphs. General Property Taxes increased 9.3% or $4,028,751 compared to FY03. This growth is led by nicreased revenues from real estate which were up by more than 10% as of March 31st. This is due to both a budgeted increase of 7% based on assessment increases and the fact that more payments of the April 5th due date had been received by the end of March in the current year than in the prior year. Personal property tax revenues have declined in FY04 as a result of more refunds in the current year than in the prior year. The majority of this tax is collected near its May 31~t due date. Increases in penalties and interest revenues and a one-time tax judgment collection contributed an additional $37,900 in current year revenues. The Local Tax category is a primary indicator of the health of om local economy. The category increased 4.1% as compared to last year. Sales tax revenues led this growth with an increase of 4.9% when adjusted for several one-time collections totaling approximately $300,000 which resulted from a sales tax audit conducted during the current year which revealed underpayment of prior years' sales taxes. The growth in the sales tax results from continued recovery in om economy. Other local taxes with positive performance through March included the transient room and prepared food and beverage taxes which grew by 6.5% and 6.6%, respectively. Additionally, cellular telephone tax increased 9.5%, mainly due to a $51,000 one-time collection stemming from a cellular telephone tax audit. Permits and Fees grew by 12.4% or $83,800 over FY03 due to growth in electrical, plumbing, and heating inspection fees. This growth was generated as a result of new construction and continued expansions to existing companies. New security and fire alarm registration fees also contributed to an increase in this category. Grants-in-Aid Conmaonwealth increased approximately 1.1% since last year due to timing of receipt of payments. Decreases have occurred in the state share of personal property tax, funding of the constitutional offices, reimbursements for cnmprehensive services act expenditures and the jail block grant. No overall growth is anticipated in the Grants-in-Aid Commonwealth category which has a current revenue estimate that is .8% lower than the FY03 revenue estimate. Honorable Mayor and Members of Council May 3, 2004 Page 2 Charges for Services have increased due to the aforementioned change in accounting for recovered costs as revenue in FY04. Recovered costs are slightly above the estimate on a year to date basis. Additionally, EMS revenues have increased approximately $415,700 in the current year due to increased rates, in compliance with Medicaid payment guidelines. Miscellaneous Revenues grew by $139,865 over FY03 due in part to the collection of surplus proceeds from prior year tax sales which have not been claimed by property owners. Sale proceeds in excess of lien amounts are retained by the City following a certain waiting period. EXPENDITURES AND ENCUMBRANCES Certain items affect all categories of the City in the 2003-2004 fiscal year. First, the City granted a pay raise to active employees effective July 1, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division created an initiative to assure that contractual comrmtments such as rents are encumbered via purchase order for the annual amount. This resulted in higher obligations in the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also, the changes to recording of recovered costs, discussed previously, results in affected departmental obligahons being greater than the prior year since the recovered costs are no longer deducted from obligations. General fund expenditures and encumbrances have increased 7.9%. Adjusted for the change in recovered costs, this increase is 5.9%. Significant variances caused by fluctuations other than the change in accounting for recovered costs are discussed below. Public Safety expenditures increased 13.7% partially due to timing differences in the encumbrance of contractual payments in Police, Emergency Medical Services, and Jail. Personal service costs also increased in the labor-intensive Police and Fire departments. Health and Welfare expenditures grew by 11.3% due to increases in the cost of daycare services and ADC-foster care. Increased special needs adoption subsidies also affected Social Services expenditures. Additionally, subsidies obligated to the Health Department, Total Action Against Poverty, and Blue Ridge Behavioral Healthcare were up a combined $538,500 over FY03 due to timing differences in encumbrance of contractual payments as mentioned above. Parks, Recreation and Cultural expenditm-es increased in part due to a $179,300 increase in Department of Technology billings generated by a significant increase in the number of computers owned by the libraries over the prior fiscal year. These computers were purchased in order to reduce citizens' waiting time for use of public computers. Additionally, expenditures were up due to the aforementioned change in recognition of recovered costs. Community Development expenditures and obligations grew over FY03 due to a budgeted increase in donations to various local organizations funded by the City. Contributing to the budgeted increase was a one-time expenditure for Mill Mountain Zoo water line improvements, support for the City's branding initiative, and provision for payment to Event Zone in support of major City events. As a result of debt service savings from the Series 2003 refunding issue, Transfer to Debt Service decreased in the current fiscal year. Additionally, the payments required on the 1999A and 2002 Series issues are lower in the current year than in FY03. The Transfer to School Capital Projects Fund stemmed from an approphation of fund balances relative to CMERP for a reserve for future school consm~ction and renovation costs. There was no similar transfer in FY03. Nondepartmental expenditures and obligations increased due to a transfer of $2,845,800 to the Parking Fund to redeem the lease of the Century Station parking garage with the Housing Authority. I would be pleased to answer questions City Council may have regarding the monthly financial statements. JAH/DLH Attachments CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY MARCH 31, 2004 Transfer Number Date General Fund: Explanation From CMT-774 CMT-783 CMT-794 CMT-804 CMT-830 CMT-830 CMT-839 09/04/03 Purchase of New Police Vehicles Suppor/Emergency Services 09/09/03 Coordinator Flood Damaged Equipment 10/10/03 Replacement Funding 12/03/03 Employee Tuition 03/14/04 February Presidential Primary Storage and Movement of Voting 03/14/04 Machines Jail City Manager Parks Contingency (Pay Raise Supplemental) Contingency (Pay Raise Supplemental) Contingency (Pay Raise Supplemental) Residual Fringe 04/06/04 Colonial Green Road Haul Project Benefits All contingency transfers are listed on page 3. Water Fund: HTE System Conversion for CMT-842 04/08/04 Water Authority Consulting Services for Water Authority Water Pollution Control Fund: CMT-825 02/24/04 Wet Weather Improvments WPC - Administration Ca ital Pro'ects Fund: Petem Creek Detention CMT-753 07/16/03 Trout Run Reconstruction Project Basins Capital Improvement CMT-753 07/16/03 Trout Run Reconstruction Project Reserve Capital Improvement CMT-756 07/29/03 Fire Building Paving Reserve Environmental Issues- CMT-768 08/26/03 Environmental Costs PWSC VDOT Highway CMT-781 09/09/03 10th Street Widening Project Projects 1 T._qo Fleet Management - Capital Outlay Environmental Services and Emergency Management Transportation - Streets & Traffic Human Resources Electoral Board Electoral Board Environmental Issues- Colonial Avenue Total General Fund AS/400 Replacement Total Water Fund Wet Weather Property Acquisitions Total Water Pollution Control Fund Trout Run Culvert Repairs Trout Run Culvert Repairs Surface Lot Paving Environmental Issues- ColoniaJ Ave 10th Street Widening Amount $ 55,000 45,673 20,662 40,000 25,000 7,400 29,420 $ 223,355 $ 25,000 .$ 25,000 $ 50,000 $ 50,000 $ 15,844 3,723 15,000 31,649 60,000 CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY MARCH 31, 2004 (CONTINUED) Transfer Number Date Explanation Capital Proiects Fund (continued): VDOT Highway CMT-1543 09/10/03 Wonju Street Extension Project Projects Fire/EMS Facility CMT-1546 09/16/03 Police Building Improvement Program Additional Moving Expenses for Capital Improvement CMT-1556 11/03/03 Health and Human Services Reserve Residual Fringe CMT-840 04/06/04 Colonial Green Road Haul Project Benef'n~s Parkinq Fund: T._.~o Amount Wonju Street Extension 48,892 Police Building Design Phase II 50,022 Civic Mall Relocation Furniture 72,040 Environmental Issues- Colonial Avenue 29,420 Total Capital Projects Fund ,, $ 326,590 CMT-1561 12/01/03 Downtown West Parking Garage Department Of Technoloqy Fund: HTE System Conversion for CMT-842 04/08/04 Water Authority Fleet Ma~ Nonoperating Expense - Transfer Fund (Debt Reserve) Consulting Services for Water Authority Downtown West Parking Garage Total Parking Fund AS/400 Replacement Total Parking Fund $ 25,000 , $ 25,000 $ 25,000 $ 25,000 Fleet Management - Capital CMT-774 09/04/03 New Police Vehicles Jail Outlay $ 55,000 Total Fleet Fund $ 55,000 Notes: Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments, and to make transfers of any amount within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater. All contingency transfers are listed on the next page. CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY MARCH 31, 2004 (CONTINUED) CMT-1547 CMT-1547 CMT-1548 CMT-786 CMT-1555 CMT-1559 CMT-803 CMT-810 CMT-1568 CMT-814 CMT-1574 CMT-1574 CMT~817 CMT-820 CMT-823 CMT-1598 Transfer Number Date Explanation Available C o n t in e__~q.Q.Q.~ Balance of Contingency at July 1,2003 Contingency Transfers: Technology Zone Incentive CMT-771 09104103 Payments CMT-777 09/09/03 Legal Expenses Downtown Roanoke, Inc. Website 09/19/03 Development Partners of Livable Communities 09/19/03 Downtown Wireless Project 09~22~03 Camp Virginia Jaycee Pigeon and Starling Population 09/22/03 Control 10/31/03 School Task Force Consultant Virginia Technology Capital 11/12/03 Access Forum 11/20/03 Deer Management Program 12/05/03 Virginia Municipal League 12/19/03 Event Zone Project Nexus Air Service 12/30/03 Consulting US Customs Port of Entry and 01/14/04 Foreign Trade Zones Roanoke Regional Chamber of 01/14/04 Commerce Membership 02/05/04 Virginia Municipal League Project Nexus Air Service 02123104 Consulting 02/23/04 Housing Design Competition 03/01/04 Christmas in April From Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency Contingency 3 T_.~o Technology Zone Economic Development Memberships and Affiliations Memberships and Affiliations Memberships and Affiliations Transportation- Streets and Traffic City Manager Memberships and Affiliations Police - Animal Control Virginia Municipal League Memberships and Affiliations Regional Competitiveness Program Memberships and Affiliations Memberships and Affiliations Virginia Municipal League Regional Competitiveness Housing and Neighborhood Services Memberships and Affiliations Amount $ 660,710 (2,000) (7,100) (10,000) (1 200) (20,000) (10,000) (6,460) (2,500) (37,000) (35,000) (63,299) (272) (18,882) (7,595) (18,000) (14,354) (15,0oo) (500) CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY MARCH 31, 2004 (CONTINUED) Transfer Number Date ExlHanation From Donation to Downtown Roanoke, Inc for H&C Coffee Sign CMT-1598 03/01/04 restoration Contingency Local Government Attorneys of CMT-1598 03/01/04 Virginia Conference Contingency Mill Mountain Theatre CMT-1598 03/01/04 Underground Roanoke Project Contingency Hunter Viaduct Monument and CMT-835 03/26/04 Plaque. Contingency CMT-831 03/24/04 Randall Funding Contract Contingency Sponsor New Century Council CMT-832 03/24/04 TechNite Contingency T._.~o Memberships and Affiliations Memberships and Affiliations Memberships and Affiliations Engineering Grant Writing Services Memberships and Affiliations Amount (15,000) (1,5oo) (lO,OOO) (5,ooo) (57,000) (2,000) Contingency Increases/(Appropriations) Through Budget Ordinances: FEMA Flood Damage Flood Damage BO-36564 12/15/03 Reimbursements Reimbursements BO-36600 01/26/04 Snow Removal Available Contingency at March 31,2004 Contingency Contingency Transportation -Snow Removal 105,776 (150,000) $ 256,824 4 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - March 31 July I - March 31 Percentage Revenue Estimate Revenue Source 2002-2003 2003-2004 of Change Estimates Received General Property Taxes $ 43,350,949 $ 47,379,700 9.29 % $ 83,500,217 56.74% Other Local Taxes 40,527,622 42,193,178 4.11% 60,866,657 69.32% Permits, Fees and Licenses 678,589 762,386 12.35 % 907,302 84.03% Fines and Forfeitures 958,965 1,050,293 9.52 % 1,296,130 81.03% Revenue from Use of Money and Property 738,255 715,096 -3.14 % 1,093,091 65.42% Grants-in-Aid Commonwealth 27,663,125 27,965,357 1.09 % 46,663,491 59.93% Grants-in-Aid Federal Government 17,179 130,731 660.99 % 147,852 88.42% Charges for Services 3,081,329 6,682,645 116.88 % 8,549,314 78.17% Miscellaneous Revenue 129,313 269,178 108.16 % 420,474 64.02% Internal Services 1~419~249 1,430~768 0.81% 2,529~153 56.57% Total $ 118z884~878 $ 12818791332 8.45 % $ 20519731681 62.43% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July I - March 31 July 1 - March 31 Expenditures 2002-2003 2003-2004 General Government $ 8,514,228 8,658,333 Judicial Administration 4,493,327 4,572,042 Public Safety 33,933,710 38,582,524 Public Works 18,074,397 19,528,013 Health and Welfare 19,132,572 21,284,279 Parks, Recreation and Cultural 3,415,849 4,068,712 Community Development 3,824,279 4,720,856 Transfer to Debt Service Fund 16,953,899 14,513,017 Transfer to School Fund 35,729,370 36,667,085 Transfer to School Capital Projects Fund 1,025,630 Nondepartmental 6,250~789 8~500~508 Total $ 15013221420 16211201999 Current Fiscal Year Percent of Percentage Unencumbered Revised Budget of Change Balance Appropriations Obligated 1.69 % $ 3,286,249 $ 11,944,582 72,49% 1.75 % 1,997,566 6,569,608 69,59% 13.70 % 11,585,214 50,167,738 76.61% 8.04 % 5,747,215 25,275,228 77.26% 11.25 % 7,932,121 29,216,400 72.85% 19.11% 1,416,164 23.44 % 1,531,220 5,484,876 74.18% 6,252,076 75.51% -14.40 % 480,180 14,993,197 96.80% 2.62 % 12,222,361 48,889,446 7500% 100.00 % 1,025,630 100.00% 35.99 % 3~504,290 12,004,798 70.81% 7.88 % .$ 4917021580 $ 211~823~579 76.84% CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Interest On Investments Transfer from General Fund Total Year to Date for the Period Current Fiscal Year Revised July I. March 31 July I. March 31 Percentage Revenue 2002-2003 2003-2004 of Change Estimates $ 5,133,378 $ 5,443,246 6,04 % $ 9,162,397 30,508,825 31,594,314 3.56 % 44,486,858 94,342 79,706 -15.51% 119,048 1,429,159 1,505,617 5.35 % 2,271,378 29,744 100.00 % 100,000 35,729~369 36~667,085 2.62 % 48~889~446 $ 72,895,073 $ 75,319,712 3.33 % $ 105,029,127 Percent of Revenue Estimate Received 5941% 7102 % 6695 % 66.29 % 2974 % 75.00 % 71.71% SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Expenditures Instruction $ General Suppor~ Transportation Operation and Maintenance of Plant Facilities Other Uses of Funds Total $ Percent of July I - March 31 July 1. March 31 Percentage Unencumbered Revised Budget 2002-2003 2003-2004 of Change Balance Appropriations Obligated 53,938,836 $ 56,432,040 4,62% $ 21,986,952 $ 78,418,992 7196 % 2,663,565 2,931,809 10.07 % 1,226,464 4,158,273 70.51% 2,977,950 3,480,348 16.87 % 969,591 4,449,939 78.21% 7,730,610 8,400,020 8.66 % 2,538,781 10,938,801 76.79 % 1,631,889 3,340,864 104.72 % 260,828 3,601,692 9276 % 6~525~072 6r976,564 6.92 % 1,206,693 8~183,257 85~25 % 78,467,922 $ 81,561,648 8.07 % $ 28,189,309 $ 109,780,984 74,32 % 6 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDING MARCH 31, 2004 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Purchased Water - Roanoke County Purchased Water - City of Salem Depreciation Total Operating Expenses Operating Revenues (Expenses) Nonoperating Revenues (Expenses) Interest on Investments Rent Main Extension Agreements Miscellaneous Revenue Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperafing Expenses Net Income (Loss) FY 2004 $ 3,720,376 2,956,996 579,477 32,622 36,693 203,949 28,130 366,999 882,692 8,807,934 3,344,505 2,509,395 1,180,715 7,034,615 1,773,319 51,312 126,015 104,490 44,895 (216,000) (846,837) (736,125) $ 1,037,194 FY 2003 $ 3,233,566 2,559,499 428,775 20,418 25,289 171,485 21,689 259,520 884,156 7,604,397 3,340,976 2,727,308 1,907,359 589,419 1,240,471 9,805,533 (2,201,136) 62,821 91,900 47,359 (41,146) (782,049) (621,115) $ (2,822,251) Note: Prior year financial statements have been restated to conform to current year presentation. 7 CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDING MARCH 31, 2004 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Revenues Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) Net Income FY 2004 $ 5,267,968 854,524 144,047 848,534 127,373 229,510 161,427 7,633,383 1,762,952 4,024,522 1,405,922 7,193,396 439,987 88,165 157 1,966,785 (190,000) (233,037) 1,632,070 $ 2,072,057 FY 2003 $ 4,516,586 944,068 185,730 848,978 165,101 204,621 148,650 7,013,734 1,581,437 3,653,632 1,399,491 6,634,560 379,174 108,231 321 97,832 (27,248) (557,917) (378,781) $ 393 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDING MARCH 31, 2004 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Flood Damage Reimbursements Virginia Municipal League Arena Ventures Contractual Penalties Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer from Capital Projects Fund Transfer to Debt Service Fund Transfer to Department of Technology Fund Loss on Disposal of Fixed Asset Miscellaneous Total Nonoperating Revenues Net Loss FY 2004 $ 559,830 139,481 77,983 267,342 6,405 48,993 268,103 60,621 45,433 770,665 7,524 2,252,380 1,473,075 1,639,258 396,966 3,509,299 (1,256,919) 11,522 23,453 11,865 117,505 477,565 113,728 260,000 ~2,194) 2,305 955,749 $ (301,170) FY 2003 $ 182,304 51,107 6,000 108,728 5,760 50,612 50,004 4,448 52,856 580,286 8,583 1,100,688 1,450,936 1,560,693 447,602 3,459,231 5,358,543) 14,988 677,815 102,278 (69,330) ~7,754) (15,352) 8,458 671,103 $ (1,687,440) CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDING MARCH 31, 2004 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see Note) Transfer from Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) Net Income FY 2004 FY 2003 $ 312,119 $ 281,660 412,844 333,634 172,354 170,374 429,170 366,449 339,414 297,349 73,308 27,888 61,439 56,205 44,254 43,244 33,025 25,732 111,323 54,011 1,989,250 1,656,546 817,386 788,340 416,515 413,583 1,233,901 1,201,923 755,349 454,623 13,916 4,061 2,845,800 119,778 78,000 (275,197) (441,916) 2,662,519 (318,077) $ 3,417,868 $ 136,546 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 10 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND INCOME STATEMENT FOR THE NINE MONTHS ENDING MARCH 31, 2004 Operating Revenues Retail Space Rental Total Operating Revenues Operating Expenses Operating Expense Depreciation Total Operating Expenses Operating Revenues (Expenses) Nonoperating Revenues Interest on Investments Transfer From Capital Projects Fund Capital Contributions Miscellaneous Net Nonoperating Revenues Net Income (Loss) FY 2004 $ 196,395 196,395 341,460 5,808 347,268 (150,873) 1,829 95O 2,779 $ (148,094) FY 2003 $ 69,327 69,327 36,554 1,852 38,406 30,921 952 295,000 289,220 585,172 $ 616,093 11 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MARCH 31, 2004 TO THE D~RECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SArD CITY FOR THE MONTH ENDED MARCH 31, 2004. BALANCE AT BALANCE AT BALANCE AT FUND FEB 29, 2004 RECEIPTS DISBURSEMENTS MAR 31, 2004 MAR 31, 2003 GENERAL ($19,353,140.39) $29,256,002.74 $14,909,850.87 ($5,006,988.52) ($3,011,920.67) WATER 4,304,975.89 675,250.49 340,989.60 4,639,236.78 3,712,941.87 WATER POLLUTION CONTROL 26,384,182.93 3,954,887.08 2,415,170.50 27,923,899.51 8,490,180.97 CIVIC FACILITIES 1,370,578.07 759,732.66 439,890.11 1,690,620.62 641,063.18 PARKING 848,583.59 282,571.29 217,831.01 913,323.87 332,153.86 CAPITAL PROJECTS 48,207,013.01 103,853.55 218,104.79 48,092,761.77 56,378,314.49 MARKET BUILDING OPERATIONS 182,037.34 29,925.59 51,433.57 160,529.36 342,609.73 CONFERENCE CENTER 3,746,642.98 27,026.98 8,080.45 3,765,589.51 3,863,413.68 DEBT SERVICE 14,317,968.26 61,041.08 1,289,038.74 13,089,970.60 12,665,307.76 DEPT OF TECHNOLOGY 4,361,749.00 215,517.68 728,127.79 3,849,138.89 5,159,915.67 FLEET MANAGEMENT 843,087.00 151,503.40 526,520.74 468,069.66 1,406,662.18 PAYROLL (12,439,192.23) 15,350,472.93 15,730,488.29 (12,819,207.59) (13,710,693.98) RISK MANAGEMENT 12,214,611.83 645,054.47 704,751.17 12,154,915.13 11,607,853.70 PENSION 831,478.08 1,742,264.92 1,611,854.89 961,888.11 528,398.05 SCHOOL FUND 5,675,196.89 6,797,400.72 6,838,330.40 5,634,267.21 9,563,853.00 SCHOOL CAPITAL PROJECTS 6,838,464.38 1,603,773.98 877,027.77 7,565,210.59 9,326,752.13 SCHOOL FOOD SERVICE 440,077.30 437,603.76 400,345.72 477,335.34 161,061.73 FDETC 46,977.18 89.33 40,249.54 6,816.97 91,846.48 GRANT 896,111.43 733,947.40 375,016~74 1,255,042.09 1,115,546.53 TOTAL $99,717,402.54 $62,827,920.05 $47,722,902.69 $114,822,419.90 $108,665,260.36 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MARCH 31, 2004. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA RESOURCE AUTHORITY TOTAL $62,928.14 1,782,647.58 12,800,000.00 21,486,413.84 10,496,659.33 6,500,000.00 12,500,000.00 32,792,390.08 16,401,380.93 $114,822,419.90 APRIL 14, 2004 (EVELYN W.~OWERS. TREASURER 12 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE NINE MONTHS ENDED MARCH 31, 2004 Additions: FY 2004 FY 2003 Employer Contributions Investment Income Net Appreciation (Depreciation)in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) $ 3,757,397 33,636,256 1,920,302 35,556,558 270,384 35,286,174 $ 39,043,571 $ 3,016,240 (23,200,514) 2,236,061 (20,964,453) 153,659 (21,118,112) $ (18,101,872) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance March 31 $ 13,525,402 274,963 13,800,365 25,243,206 283,983,057 $309,226,263 $ 12,441,715 285,972 12,727,687 (30,829,559) 289,534,315 $258,704,756 13 CITY OF ROANOKE PENSION PLAN BALANCE SHEET MARCH 31, 2004 Assets FY 2004 FY 2003 Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets $ 961,888 309,799,574 1,620 6,150 $ 3t0,769,232 $ 528,190 259,588,137 1,590 5,785 $ 260,123,702 Liabilities and Fund Balann. Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,542,883 86 1,542,969 283,983,057 25,243,206 309,226,263 $ 310,769,232 $ 1,416,694 2,252 1,418,946 289,534,315 (30,829,559) 258,704,756 $ 260,123,702 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance 14 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk File #230 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of a communication from the Roanoke Arts Commission and copy of alternative recommendation(s) offered by Herb Detweiler, President, JRD ART, Inc., in connection with the location for the "Unity" Sculpture, which communications were before the Council of the City of Roanoke at a regular meeting that was held on Monday, May 3, 2004. On motion, duly seconded and adopted, the recommendations were referred to the City Manager for study, report and recommendation to Council. Sincerely, M a~ y F. pA~ar ke r,~M~CC City Clerk MFP:ew pc: Mark C. McConnel, Chair, Roanoke Arts Commission 110 West Kirk Avenue, S.W.,Roanoke, Virginia 24011 Herb Detweiler, President, JRD ART, Inc. 943 Old Court Lane, S. W., Roanoke, Virginia 24015 Roanoke Arts Commission 215 Church Avenue, S.W., Room 456 540-853-254~ 27 April 2004 The Honorable Mayor and Members of City Council C/O office of the City Clerk 215 Church Avenue Roanoke, Virginia 24011 Re: Unity sculpture site selection Dear Mayor and Members of City Council: Several months ago the Roanoke Arts Commission recommended to City Council that they accept a sculpture entitled 'Unity' by local artist Judith Damon. The Arts Commission created a site selection committee comprised of Commission members to determine possible installation locations on city property for the sculpture. The site selection committee recommended to the Arts Commission a site indicated on the attached photo in Elmwood Park. The Commission voted to accept this location, met with the director of Parks Recreation, Steve Buschor, and the Parks and Recreation Advisory Board, because the site is located on city park property. The Arts Commission and the Department of Parks and Recreation concur in recommending to Roanoke City Council that the Council dedicate this site for installation of the Unity Sculpture. We further recommend that this site be dedicated for this purpose, allowing the artist one year to install the sculpture. The artist has indicated that the donation of the work of art and its installation will be at no cost to the city. As Chair of the Roanoke Arts Commission, it is my pleasure to commend Council and the City administration the work of the membership of the Arts Commission members, especially the dedication and thoughtful consideration given to this issue by the site selection committee. Thank you for your participation in the process. Sincerely, Mark C. McConnel, AIA Chairman, Roanoke Arts Commission Cc: Steve Bnschor, Director Parks and Recreation Herb Detweiler, Art Commission Member SCRIPT FOR MEETING WITH CITY COUNCIL Thank you, your honor - members of the Council and City Manager Burnham. I am Herb Detweiler, president of JRD ART, and husband of Judith Damon, the Roanoke artist who four years ago created the Unity Sculpture which is the focus of this segment. The sculpture was created for the Townshend International School in the Czech Republic as a symbol of the unity in their diversity. For the hundreds of Roanokers who had a part in its creation here it has also become a symbol of the unity in Roanoke's diversity, a symbol whose message of joy and universal love is apparent to even a small child. With us is Nancy Eitner, who heads up our fundraising for this project. We have been working for more than two years with the Roanoke ^rts Commission to try to find an appropriate and viable site for this sculpture in the downtown vicinity. If we have seemed at times to be pushing a little hard it is because we have been under constant pressure to both secure and retain possible donors, and pressure from the foundry, which has been storing the large molds for this sculpture for three years now in very limited storage space, and which has recently been threatening to destroy them if they are not used now. That is why we are delighted and relieved that this matter is finally coming to the Council for a decision. ~ I~[~.~e.~.~,~d~d you with a packet of materials, some letters, some photos. The irh~t~rta~l~.~s'~..!t1.e, letters have been highlighted in yellow. In case some of you may not be familiar with this sculpture, the cover photo is simply to show you what the work looks like as it now stands outside the school. Two things to note here: First, in Roanoke the open-type globe will be replaced by a solid one, as originally designed. Second, in Roanoke the patina will be a more traditional brown bronze color. ~ Let me recite a few quick facts and then get to the important matter of w~3em'~ / the ~for this sculptu,re. ~ ~ The A~mmission s decision to recommend tha~th~sculpture be placed in ,E,?wood Park wa'S-a~parently made eight months~glS-in August, as you will see in item #2 in your packet. We'Ye, c~ived our cop~ f,~.~i~l;!tember 8th letter on December 9 and since this decision was suc~rpr~s~,~l~'Sa~ some serious concerns about it, we req~he~ion ~6 di~er (item #3). We got no res~'ltimatur~ from-the Co~~ they would rescind thei~ o~ouncil that the city acce'l:~:~r gift of the sculpture. This ultimatum is item ~4. Our reluctant acceptance under dures 's~u imatum is item #5. ~//~ n~ In truth if the site chosen by the Commission is where think it it will we is, simply t work,and '1 will show you why: In order to make this gift to the city we will have to raise a large sum of money from the good citizens and businesses in the Valley. We have repeatedly stated to the Commission and its Site Selection Committee that the chosen location will be crucial to our fundraising. Potential donors must see the site as a good one, meaning that it is easily seen and accessed by the public. This point was made in item #6 in your packet, which is my letter of last AUGUST to Mr. Chuck Jordan, chair of the Site Selection Committee. Because we were very concerned about visibility as a primary factor in fundraising, my wife, Judy, and I went down to Elmwood Park to check out the site we think is the one being recommended. Photo #7 shows this area. It is defined by the Commission as "at the crest of the hill near the library courtyard". The cage-like area in the background is what is referred to as the library courtyard. The only way I could see my 5' 10" wife from the sidewalk along Elm Street in front of the hill was to have her stand on the fourth step of this 6' stepladder. The top of her head is about where the top of the globe would be in the sculpture. Photo item #8 shows what this looked like from the sidewalk. Judy on the ladder is circled in red. Since you can only see her from about the waist up, it means that the only part of the sculpture which could be seen from the main sidewalk would be the top half of the globe. Unfortunately, this location is simply too much out of the way for it to be saleable to potential donors! What would we recommend instead? Well, If the sculpture has to be in Elmwood Park we have two quick suggestions: Since neither of us had been shown the exact location being recommended, back in Mamh Mr. Steve Buschor, Parks Department superintendent, myself and two other members of the parks department walked around the area along the crest of the hill in Elmwood looking for the most viable site. We had wanted a member of the Commission to be with us for this walk-around, but Mr. Buschor was not able to get in touch with the Commission chairman at the time. We all agreed that the site shown in the composite photo #9 was a much better location. It would not be obscured by the large rocks up there and IS near the library courtyard seen in the upper left. As shown in thiS photo, being on the slope of the hill means that the partly exposed lower side of the supporting base could accommodate the bronze plaque we intend to put there to list the major donors. The final photo, item #10, was taken from behind this proposed sculpture site and shows how it overlooks the corner of Elm and Jefferson. It can be easily seen both by people walking on the sidewalks below and by passing cars. Again note that Judy, who is standing where the sculpture would be, is about the same height as several of the figures in the sculpture, so you get a pretty good idea of how the scale of the sculpture would fit this site very well. This location would be much more visible and much more viable from the standpoint of raising the necessary funds to make this gift possible. Finally, our second recommendation for an alternate Elmwood site, and the one which represents our ideal location, would be to move the sculpture down off the hill and put it at the corner of Elm and Jefferson. On photo #10 you will see a red circle down at this corner, which approximates this location. There is about 46 feet of space between the sidewalk and the present bricked area, giving ample room to place the sculpture there on about a thirty or thirty-five foot star of red paving bricks to honor the "Star City." Nothing that is presently at this corner site would need to be disturbed except the short connecting sidewalk into the present bricked area. This location would maximize the ability of people to see the sculpture up close, which is a stated priority of the Site Committee, and would make an exciting and inspiring "welcome!" to folks using this busy corridor into the downtown area. Best of all, Mr. Buschor informs us that at this corner location there would be very little trouble making the sculpture a fountain, as it was originally designed to be, with water gently bubbling out of the top of the globe and running down over its sides. In closing, let me say that we appreciate very much the work that the Site Selection Committee of the Arts Commission has done in this matter. However, from the perspective of making the gift possible, we feel that either of our above recommendations will prove to be more workable. Thank you very much for your great patience. I apologize for probably taking more than my allotted time, but this symbol of unity means too much to too many Roanokers not to give it our best effort. Thank you again. Roanoke Arts Commission 215 Church Avenue, S.W., Room 456 540-853-2541 8 September, 2003 Mr. Steve Bnschor, Executive Director Roanoke Parks & Recreation 210 Reserve Avenue, SW Roanoke, VA 24016 Re: Placement of the unity sculpture Dear Steve: Thank you for meeting with representatives from the unity sculpture placement committee; a sub- committee of the Roanoke Arts Commission. The Committee was charged with evaluating possible locations for installation on city property of the Unity sculpture. The Committee included dedicated citizens experienced in art projects and all are well versed in the design and detailing of this particular sculpture. They toured sites in and around downtown Roanoke and decided that the best location for this sculpture would be in Elmwood Park at the crest of the hill, near the library courtyard. Th/s location is well suited to the sculpture for several reasons: The sculpture is finely detailed and this detail can be observed by pedestrians in the park while the sculpture can still be seen by passing motorists Walk'ways and site configuration are already in place to accept and accenmam the sculpture The park is the site for many festivals which will increase the public interaction with the piece This location ii under the direction of' the Parks and Recreation Advisory Board who, together with City Council, have sole oversight of the site. We look forward to the opportunity to present h~s site to the advisor), board at the~ earliest convenience. Sincerely, THE ROANOKE ARTS COMMISSION c: Roanoke Arts Commission t~l~. Herb Detweiller Ol~ PAINTING S C U L P T U R E December 26, 2003 Mr. Mark C. McConnel, AIA, Chairman Roanoke Arts Commission 215 Church Ave., SW, Room 456 Roanoke, VA 24011 Dear Mr. McConnel, A R T ROANOKEr VIRGfFJ~A 24015 540 345 9955 FAX: 540 345 3403 E MAIL JUOYCREAT$@COX NET WWW JRDAF{T COM On December 9th we received a copy of your letter dated September 8 and sent to Steve Buschor, Parks Department director. In that letter you informed Mr. Buschor that the Arts Commission had decided to recommend to the City Council a site in Elmwood Park for the Unity Sculpture. This decision comes as a complete surprise, since Elmwood Park has never been one of the sites under consideration in the two years that the search for a site has been ongoing, and was not included on either of the site tours conducted with us by the Site Selection Committee, most recently in July of this year. It was never mentioned during that July tour. In fact, when we inquired of the Site Selection Committee in March of 2002 about a possible site in Elmwood Park, we were emphatically told that Elmwood should NOT be considered. Since this decision is such a surprise and was made without any opportunity for input from us, and since we have several serious concerns about the site which we think you are proposing (the Iocatioh given in your September letter is a bit ambiguous), we hereby request that we have an opportunity to meet with the Commission as soon as possible to discuss our concerns in this matter. Thank you very much. Herb/Detweiler, President JRD ART, Inc. Roanoke 4rts Commission 215 Church Avenue, S.W., Room 456 540-853-2541 30 January2004 Mr. Herb Detweiler, President JRD Art, Inc. 943 Old Court Lane Roanoke, Virginia 24015 Re: Unity sculpture Dear Mr. Detweiler, The following relates to the proposed donation of the Unity Sculpture to the City of Roanoke. · September 2001, the Roanoke Arts Commission entertained a presentation from Nancy Eitner of the Little Gallery on the Unity sculpture; then called "World Embracing". March of 2002, the Commission voted to recommend to City Council that they accept the gift of the Unity sculpture from NCCJ and selected a sub-committee to choose a site for its installation. The site selection procedure included time and funding constraints. · May of 2002, the Commission was notified by NCCJ that they were withdrawing their support for the piece and, because the city is unwilling to commit a parcel of property to a specific work indefinitely, the Commission did not recommend that the City approve a site at that time. · Spring of 2003 the city manager requested that the Commission reconvene the site selection committee and to identify a site for the Unity sculpture that would best suit the City. The City Manager suggested that perhaps a time limit for the availability of the site be established to protect the city from indefinitely committing a piece of property. · Stmuner 2003, the Commission re-established the site selection committee, reviewed sites and selected an appropriate location for the piece. This location was reviewed with the director of the Parks and Kecreat~on department t~or the city because it is on park property. The recoturnendation wv ' ~s~ on to the Parks and Recreation Advisory Board. As mentioned in a previous letter copied to, -, ,,e approved location for the Unity Sculpture is in Elmwood Park at the crest of the hill, near the library courtyard. The site selection committee did an excellent job and were quite objective in selecting a site for the piece that both shows offits specific qualities and offers the greatest contribution to the city in general. We have been through this process twice and are confident that the decision to place the sculpture in Elmwood Park is the correct one and is the one that will be considered by City Council for approval. We commend Council and the City administration for adhering to established protocol in dealing with art installations in the city We anticipate City Council's approval of the site prior to March Ist, 2004 and consider this date the beginning of the one-year commitment of the site for purposes of installing, at no cost to the city, the Unity Sculpture. Please acknowledge in writing by February 16th your intention to install the piece on the approved site within the period stated above. If the Commission does not receive the aforementioned confirmation by the 16~, we will have no choice but to rescind the ' ' previous recommendation for acceptance of the piece and recommend instead that the City not dedicate any additional time, energy, money, and property beyond what has already been spent on the installation of the sculpture. Sincerely, k C. McConnel, AIA Chairman, Roanoke Arts Commission Cc: Stephanie Moon, Deputy City Clerk Darlene Burcham, City Manager Rupert Cutler, City Councilman February 9, 2004 Mr. Mark McConnel, Chairman Roanoke Arts Commission 215 Church Ave. SW, Room 456 Roanoke, VA 24011 Dear Mr. McConnel, We are in receipt of your letter dated January 30 and received here on the 5th. The EImwood Park location comes as a surprise to us, since it was not previously under consideration. A R T 943 OLD COURT LANE ROANOKE, VIRGrNJA 24015 540 345 9955 FAX 540 345-3403 E MAIL: JUDYCREATS@COX NET WWW JRDA RT COM We have three concerns about the proposed Iocati(~n: 1.) It is invisible from both Elm St. and Williamson Rd. 2.) It may only be temporary, since we understand that this area may be involved in future development of the library or the park, thus necessitating removal of the sculpture to another location. 3.) The strict timetable you have given us, while within our present estimates as achievable (barring factors beyond our control), is not equitable or consistent with the time given other such sculpture projects. As to the first of these concerns, I have been in touch with Steve Buschor, who informs me that the Parks Department is considering the relocation of many of the holly bushes and other plantings which presently obscure the view of Elmwood Park from the aforementioned thoroughfares. That is reassuring. We will discuss the other matters when the opportunity presents itself. Since we seem to have no other choice, we feel that we must accept the offer in your letter, subject to the above concerns. Not to do so would be to fail the many citizens of Roanoke who have expressed a desire to see the Unity Sculpture in our city and who are working hard to make it possible. Sincerely, Herb Detweiler, President JRD ART. Inc. cc: Stephanie Moon, Deputy City Clerk Darlene Burcham, City Manager Rupert Curler, City Councilman Nancy Either, Fundraising Chairman, JRD ART Joy Johnston and Jodi Rosendahl, The Lifeline Foundation OIL PAINTING August 26, 2003 s c u L P T u . ~ Mr. Chuck Jordan 2530 Inglewood Rd. SW Roanoke, VA 24015 Dear Chuck, I had a brief meeting with Mark this afternoon after having received a phone call from Lee Wolfe. She had called Mark to find out what was happening to the Un ty We come P aza" project, since her Gainsboro Neighborhood Alliance group had been so enthusiastic about it. She called me because when she asked Mark if he had received her letter of endorsement from her group, he told her he had not. She was upset on hearing this, and I admit I was a bit upset myself, since I had asked you to deliver those letters I gave you to Mark, along with a copy of the written proposal. A R T ROANOKE VIRGINIA 24015 540 3 4 5-9 9 5 5 FAX 540-345 3403 E MAIL JUDYCREATS~COX NET WWW J RDART COM I gave Mark copies of all the letters I had given you. Mark made it clear that you and your committee will make the siting decision. I am sure you are giving the matter a careful review. I also hope you have talked with Steve Buschor, the Parks Department superintendent. When all is said and done, I guess our basic bottom-line question would be: If the creating artist is happy with a site, and the Parks Department is happy with that site, and the great majority of those who may be affected by that location are happy with that site - what is wrong with that picture? Another important factor to throw into the mix, and one I forgot to mention earlier, is that the chosen site is a vital factor in the success or failure of the fundraising! The site has to be seen as a "good one" by the donor'if we are to have the success we need in this endeavor. And by "good" most people mean a site which is very visible and gets a lot of traffic by it. (That is one of the major pluses for the Wells and Williamson site - it has perhaps the most visibility of any site in the c ty!).The donor wants to be able to see and point out to his friends the sculpture he helped to fund, and no one can blame him for that. The surest way to guarantee the failure of the fundraising would be to put the sculpture in an out-of- the-way spot Where very few could see it. But I'm sure the committee is aware of that. We will obviously be anxious to hear from you, Unfortunately, we are now approaching the end of the year - the worst time to be trying to raise funds, both individual and corporate, Thanks to you and your committee for your efforts on behalf of the arts in Roanoke. Cordially yours, MARy F. PARKER, CMC City Clerk CITY OF ROANOI E OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-114:5 E-mail: clerk(~ci.roanoke.va.us May 7, 2004 File #15-178 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Gregory M. Cupka 1839 Arlington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Cupka: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 3, 2004, you were appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, to fill the unexpired term of Joseph F. Lynn, resigned, ending August 31, 2007. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority with a Financial Disclosure Form. State Code provisions requi.re that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Mr. Grecjtory M. Cupka May 7, 2004 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, P.O. Box6459, Roanoke, Virginia 24017-0359 Stephanie M. Moon, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of May, 2004, GREGORY M. CUPKA was appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, to fill the unexpired term of Joseph F. Lynn, resigned, ending August 31, 2007. Given under my hand and the Seal of the City of Roanoke this seventh day of May, 2004. City Clerk MARy F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.manoke.va.us May 7, 2004 File #293 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. A. Morris Turner, Jr. 3515 River Birch Lane Roanoke, Virginia 24014 Dear Mr. Turner; At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 3, 2004, you were appointed as a City representative to the Roanoke Valley Convention and Visitors Bureau for a term ending June 30, 2004. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, lam enclosing copy of the Virginia Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Valley Convention and Visitors Bureau. Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 Stephanie M. Moon, Deputy City Clerk