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Home My WebLink AboutCouncil Actions 05-13-04 SpMtg Bestpitch 36685-051304 ROANOKE CITY COUNCIL SPEC/AL SESSION MA Y 13, 2004 2.'00 P.M. COUNCIL CHAMBER AGENDA Call to Order - Roll Call. The Invocation was delivered by Vice-Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. NOTICE: Today's special meeting will be televised live on RVTV Channel 3. The meeting will be replayed on Channel 3 on Friday, May 14, 2004, at 7:00 p.m., and Sunday, May 16, 2004, at 4:00 p.m. Closed captioning for the hearing impaired will be offered for today's meeting. H:~ACTiON AGENr~A 04~MAy 2~04/MAY 13, 2~04 ACTION AGENDA 13UOGET SPECIAL SESSION OOC ANNOUNCEMENTS: THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. Statement of Purpose. Mayor Smith. Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2004-2005 General Fund, Civic Facilities Fund, Parking Fund, Market Building Operations Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. Receive and file. An Ordinance amending Section 2-1 78.4, Assessment of administrative costs, Article VIII, Finance Generally, Chapter 2, Administratio______D_n, Code of the City of Roanoke (] 979), as amended, to allow an administrative charge to be imposed for collection of taxes or other charges 30 days after notice of delinquency with regard to such taxes or other charges, effective July ] 2004. ' Adopted Ordinance No. 36685-05:1304. (7-0) File #24-60-79 Resolutions amending the City's Fee Compendium to establish certain fees for Emergency Medical Standby Services, certification of certain backflow preventers, and a maintenance fee against each holder of a photocopier/services account for use of the photocopier and related services located in the Roanoke Law Library, effective July 1,2004. Adopted Resolution Nos. 36686-051304, 051304 and 36688-051304. (7-0) File #27-60-188-289-290 36687- An Ordinance amending Ordinance No. 36309-051203, adopted May 12, 2003, in order to rescind a scheduled rate increase for certain sewage treatment charges; and amendment of the City's Fee Compendium. Adopted Ordinance No. 36689-051304. (7-0) File #24-27-289-468 A Resolution endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 13, 2004. Adopted Resolution No. 36690-051304. (7-0) File #60-217 An Ordinance to authorize the issuance of bonds and appropriate funding for various capital improvement projects, amending and reordaining certain sections of the 2004-05 Capital Projects Fund Appropriations. Adopted Ordinance No. 36691-051304. File #60-217 (7-0) An Ordinance adopting the Annual General, Civic Facilities, Parking, Market Building Operations, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1 2004, and ending June 30, 2005. ' Adopted Ordinance No. 36692-051304. (7-0) File #42-60-192-236-262-361-396-467 An Ordinance to adopt and establish a Pay Plan for officers and employees of the City, effective July 1,2004; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Oriented ]0. Policing Effort program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee of the Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff; repealing Ordinance No. 36312-051203, adopted May 12, 2003, as amended by Ordinance No. 36478-09] 503, adopted on September 15, 2003, except for Paragraph ]6, thereof, relative to the annual salaries of the Mayor, Vice-Mayor and Council members to the extent of any inconsistency; effective July 1,2004. Adopted Ordinance No. 36693-05:[304. (7-0) File #5- :[ 8-60-70- :[ 10- :[2 :[-429 An Ordinance providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; effective July 1,2004. Adopted Ordinance No. 36694-05:[304. (7-0) File #60-429 A Resolution authorizing the City Manager to submit an approved Annual Update to the Consolidated Plan for Fiscal Year 2004-2005 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing execution of appropriate documents for acceptance of such funding. Adopted Resolution No. 36695-05:[304. File #60-:[78 (7-0) Appointment of two Trustees to the Roanoke City School Board for terms of three years, each, commencing July 1, 2004 and ending June 30, 2007. Applicants are: Alvin L. Nash, Courtney A. Penn and Linda F. Wright. Alvin L. Nash and Courtney A. Penn were appointed as Trustees of the Roanoke City School Board for terms commencing July 1 2004 and ending June 30, 2007. ' File #] 5-467 Adjournment. JESSE A. HALL Director of Finance emzil: je~e_h~l~ci.rvanoke.va.us CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director cmail: ann_shawver~cL manok~.va.us May 13, 2004 TO: FROM: SUBJECT: Honorable Mayor and Members of Council Jesse A. Hall, Director of Finance Certification of Funding I, Jesse A. Hall, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 2004 - 2005 General Fund, Civic Facilities Fund, Parking Fund, Market Building Operations Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. rector of Finance JAH:ca CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 14, 2004 File #24-60-79 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36685-051304 amending §2-178.4, Assessment of administrative costs, of Article VIII, Finance Generally, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, allowing an administrative charge to be imposed for collection of taxes or other charges thirty days after notice of delinquency concerning such taxes or other charges; and providing for an effective date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, to be effective on and after July 1, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May 14, 2004 Page 2 pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst,Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II,Judge,Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Evelyn W. Powers, City Treasurer Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of May, 2004. No. 36685-051304. AN ORDINANCE amending §2-178.4, Assessment of administrative costs, of Article VIII, Finance Generally, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, by allowing an administrative charge to be imposed for the collection of taxes or other charges thirty days after notice of delinquency concerning such taxes or other charges; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 2-178.4, Assessment of administrative costs; of Article VIII. Finance Generally, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, is hereby amended to read and provide as follows: Sec. 2-178.4. Assessment of administrative costs. If collection proceedings have been commenced by the treasurer or other tax official against any delinquent taxpayer or other persons owing delinquent charges to the city, then in addition to all taxes, penalties and interest or such other charges due, such persons shall pay an administrative fee as provided in section 58.1-3958, Code of Virginia (1950), as amended, to cover the cost of collection in the following amount: (a) Thirty dollars ($30.00) if the total amount due is collected subsequent to thirty (30) or more days after notice qf delinquent taxes or other charges judgment; or (b)Thirty-five dollars ($35.00) if the total amount due is collected subsequent to judgment; or (c) One hundred and fifty dollars ($150.00) or twenty-five (25) percent of the collection cost, whichever is less, if the collection activity is to collect on a nuisance abatement fee; however, in no event shall the fee be less than twenty-five dollars ($25.00). 3. this ordinance by title is hereby dispensed with. This ordinance shall be in full force and effect on and after July 1, 2004. Pursuant to the provisions of Section 12 of the City Charter, the second reading of ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www. roanokegov.cora May 1 3, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Updating City Code Regarding Collection Fees Background: In reviewing the current assessment of administrative costs associated with collection fees, the Department of Billings and Collections identified the need to update the City Code to reflect changes to the Code of Virginia (1950) as amended, regarding the payment of administrative costs that became effective on July 1,2003. The City Code section that imposes collection fees is Section 2-178.4 - Assessment of Administrative Costs. It allows the City to charge delinquent taxpayers an administrative collection fee in addition to all taxes, penalties, and interest the taxpayer may owe as follows: (a) $30 for collection action that includes filing of a warrant or legal document (such as a lien or wage assignment; this means the fee is applied only to the issuance of liens, distress warrants, and wage assignments and not for regular collection letters or efforts). (b) $35 if the total amount due is collected subsequent to a judgment. (c) $150 or 25% of the collection cost, whichever is less, if the collection activity is for a nuisance abatement fee; however, in no event shall the fee be less than $25. Honorable Mayor and Members of Council May ]7, 2004 Page 2 The State Code section which authorizes the imposition of administrative costs is Section $8.1-3958. It provides that the administrative costs shall be in addition to all penalties and interest, and shall not exceed: (a) $30 for taxes or other charges collected subsequent to 30 or more days after notice of delinquent taxes or charges. (This means that the fee can be applied 30 days after an initial notice of delinquency.) (b) $35 for taxes or other charges collected subsequent to judgment. (c) $150 or 25% of the cost, if the collection activity is to collect on a nuisance abatement lien; however, in no event shall the fee be less than $25. The change to the State Code provides that the fee can be applied to taxes and other charges thirty days after the initial notice of delinquency, rather than waiting for issuance of a legal document such as a lien or distress warrant. Recommended Action: Update the City Code to reflect the changes made to the State Code that became effective July 1,2003 regarding the payment of administrative COSTS. DLB:rbl C; Darlene L. Bu~m City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Acting Director of Management and Budget CM04-00079 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #27-60-188-289-290 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36688-051304, amending the City's Fee Compendium to establish a maintenance fee against each holder of a photocopier/services account for use of the photocopier and related services located in the Roanoke Law Library. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, and will be in full force and effect on and after July 1, 2004. Mary F. Parker, CMC City Clerk MFP:ew Darlene L. Burcham May 17, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Acting Director of Management and Budget Lora A. Wilson, Law Librarian IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 200/4. No. 36688-051304. A RESOLUTION amending the City's Fee Compendium to establish a maintenance fee against each holder of a photocopier/services account for use of the photocopier and related services located in the Roanoke Law Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following fee shall be charged each holder of a law library photocopier/service account. Charges against patrons utilizing Law Library services such as the photocopier, computer printing, faxing and related services are billed to this account. This annual fee shall be assessed against each holder of a Roanoke Law Library photocopier/service account each fiscal year as a maintenance charge for the upkeep of such account. Maintenance Fee: $10.00/each fiscal year per each photocopier/services account 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No 32412-032795, adopted March 27, 1995, .effective as of that date, as amended, shall be amended to reflect the new fee for maintaining an account for use of the photocopier and related services located at the Roanoke Law Library. 3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 4. The fee established by this Resolution shall remain in effect until amended by this Council. 5. This Resolution shall be in full force and effect on July 1, 2004. City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #27-60-188-289-290 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36687-051304, amending the City's Fee Compendium to establish a fee for certification of certain backflow preventers for commercial and industrial uses and residential sprinkler meters, and providing for an effective date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May :[3, 2004, to be effective on and after July 1, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May 17, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Acting Director, Office of Management and Budget Michael T. McEvoy, Director, Utilities IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Tl'e 13th day of May, 2004. No. 36687-051304. A RESOLUTION amending the City's Fee Compendium to establish a fee for certification of certain backflow preventers, and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following fee shall be charged for certification of testable backflow preventers as identified in the Virginia Uniform Statewide Building Code for commercial and industrial uses and residential sprinkler meters: Fee for certification of testable backflow preventers as identified in the Virginia Uniform Statewide Building Code for commercial and industrial uses and residential sprinkler meters: $ 35.00 per certification 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No 32412-032795, adopted March 27, 1995, effective as of that date, as amended, shall be amended to reflect the new fee for certification of backflow preventers for commercial and industrial uses and residential sprinkler meters. 3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. The fee established by this Resolution shall remain in effect until amended by this Council. 5. This Resolution shall be in full fome and effect on July 1, 2004. ATTE~y C~lerk j~, ~--~'~f'~ CITY OF RO 4NOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 14, 2004 File #27-60-188-289-290 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36686-05:[304, amending the City's Fee Compendium to establish certain fees for Emergency Medical Standby Services and establishing an effective date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, to be effective on and after July 1, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May 14, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Acting Director, Office of Management and Budget James Grigsby, Fire-EMS Chief IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Tb_e 13th day of May, 2004. No. 36686-051304. A RESOLUTION amending the City's Fee Compendium by establishing certain fees for Emergency Medical Standby Services; and establishing an effective date. WHEREAS, Emergency Medical Standby Services are required for VHSL high school games, certain events at the Roanoke Civic Center and various outdoor festivals such as Festival in the Park; WHEREAS, it is necessary that the revenues collected for Emergency Medical Standby Services be deposited in the General Fund of the City of Roanoke; and WHEREAS, in order to deposit the collected revenues for Emergency Medical Standby Services into the General Fund, City Council must first establish and approve a fee compendium for such services. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, as since amended, shall be amended to reflect that the fees charged for Emergency Medical Standby Services will be as follows: Advanced Life Support EMS Technician Advanced Life Support Unit EMS Externship 2. 3. $20.00/hour $35.00/hour $35.00/student for each 12 hours The fees established by this Resolution shall remain in effect until amended by Council. This Resolution shall be in full force and effect on and at~er July 1, 2004. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May13,2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Proposed Fee Schedule Changes Background: In developing the budget for Fiscal Year 2004-05, departments were asked to look at their fee structures and, where feasible, propose fee schedule changes that focus on recovering the cost of providing services. The recommended Fiscal Year 2004-05 budget incorporates proposed fee structure changes for emergency medical services, cross connection inspections, and Law Library fees. These proposed changes are reflected in the budget ordinances presented for adoption for fiscal year 2004-05 and would be effective July 1,2004. Considerations: Emerqenc¥ Medical Service Fee: Currently the Fire/EMS department provides stand-by services for concerts, sporting events, and other special events. Fire-EMS has been recovering a portion of the cost for providing these supportive services. The proposed Advanced Life Support Emergency Medical Services Technician fee is $20.00/hour. The proposed Advanced Life Support Unit fee is $35.O0/hour. In addition, the College of Health Sciences will assign a student to established Fire/EMS paramedics for the purpose of training through the EMS Externship program. The fee of $35.00 per student for each 12 hours covers Honorable Mayor and Members of Council May 13, 2004 Page 2 a portion of the cost associated with the training activities. These fees need to be incorporated into the Fee Compendium. Cross Connection Fee The recently adopted Virginia Uniform Statewide Building Code (USBC) Section 131.0. IPMC subsections 505.5, 505.5.1, and 505.5.2 requires an annual inspection of back-flow preventers. Back-flow preventers are plumbing related fixtures that ensure various types of plumbing systems do not send water back into the public water supply system and reduce potential contamination. Currently only devices associated with new construction are initially inspected. The City will require that testable back-flow preventers as required by USBC installed for commercial/industrial use are inspected on an annual basis to ensure their continued function. Residential sprinkler meters, which are a concern due to the possibility of backfeeding chemicals from lawns and pesticides into the water system, will also be required to be inspected. The certification fee of $35.00 will be assessed on each back-flow preventer inspected to certify its continued function. With the adoption of a fee, annual inspections, to be conducted by third party inspectors, will be conducted on all existing devices. The program will be carried out in a similar manner as the elevator inspection program. Law Library Account Fee The Library currently makes available accounts for black and white copies made by attorneys who are members of the Roanoke Bar Association. An annual maintenance fee of $10.00 is charged per fiscal year. The annual fee is imposed for the use of the photocopier, computer printer, fax or other services. This fee needs to be incorporated into the Fee Compendium. Recommended Action: Approve the attached resolutions and amend the City's Fee Compendium to reflect the changes in emergency medical services, cross connection, and library fees effective July 1,2004. Respectfully submitted, Darlene L. Bu~f~ City Manager DLB:v~ Honorable Mayor and Members of Council May 13, 2004 Page 3 Attachments C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget CM04-00080 CITY OF RO_..ANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May :[7, 2004 File #24-27-289-468 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36689-051304, amending Ordinance No. 36309-051203, adopted May 12, 2003, in order to rescind a scheduled rate increase for certain sewage treatment charges; and amending the Fee Compendium. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, effective July 2004. Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May :~7, 2004 Page 2 pc: Jesse A. Hall, Director of Finance George C. Snead,Jr., Assistant City Manager for Operations Michael T. McEvoy, Director, Utilities S. Scott Shirley, Manager, Water Pollution Control Division Sherman M. Stovall, Acting Director, Office of Management and Budget Dana D. Long, Manager, Billings and Collections IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2004. No. 36689-051304. AN ORDINANCE amending Ordinance No. 36309-051203, adopted May 12, 2003, in order to rescind a scheduled rate increase for certain sewage treatment charges; amending the Fee Compendium; and dispensing with the second reading by title of this ordinance. WHEREAS, on May 12, 2003, Council adopted Ordinance No. 36309-051203, which revised rates for certain sewage treatment charges for the City of Roanoke, some of which became effective July 1, 2003, and provided for one increase scheduled to become effective July 1, 2004; and WHEREAS, City Council has determined that the proposed rate increase scheduled to take effect July 1, 2004, is not necessary at this time, and therefore wishes to rescind that part of the ordinance increasing the Standard Treatment Charge Fee. THEREFORE, BE IT ORDAINED by the Council of the City 0fRoanoke as follows: 1. Ordinance No. 36309-051203 is hereby amended by deleting subparagraph of such ordinance in order to eliminate the scheduled increase in the Standard Treatment Charge Fee from $1.94 per 100 cubic feet of water used to $2.23 per 100 cubic feet, effective July 1, 2004, thereby eliminating such scheduled increase, all as further set foRh in the City Manager's letter to Council dated May 13, 2004. 2. As amended, Ordinance No. 36309-051203 is hereby affirmed and remains in full force and effect. 3. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March H:~I e~sures\or fl~nance fcsending sewage tale charge.doc 27, 1995, effective as of that date, as amended, shall be amended to reflect that the above scheduled rate increase has been rescinded. 4. Pursuant to Section 12 &the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. H:~Measmes\ordlnanc* r~ending sewage rate charge.do~ 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 13, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Action to Rescind Sewer Rate Increase Scheduled for July 1, 2004 Background: A sewer rate increase for City residents of fifteen pement (15%), to be effective July 1, 2004, was approved by City Council by Ordinance No. 36309-051203, adopted on May 12, 2003. The creation of the Western Virginia Water Authority, however, presents an opportunity to restructure costs and debt service needs. By combining operations with Roanoke County, the planned rate increase can be deferred over a six (6) year period, allowing the July 1, 2004 sewer rate increase to be rescinded. Recommended Actions: Amend Ordinance No. 36309-051203 in order to rescind the sewer rate increase scheduled to go into effect July 1, 2004, and amend the Fee Compendium to reflect such action. DLB/mtm Respectfully su_b_~itted, City Manager The Honorable Mayor and Members of Council May 13, 2004 Page 2 C.' Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk George C. Snead, Jr., Assistant City Manager for Operations Sherman Stovall, Acting Director of Management and Budget Michael McEvoy, Director of Utilities Scott Shirley, WPC Manager CM04-00078 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #60-217 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36690-051304 endorsing the update to the Capital Improvement Program for the City of Roanoke submitted by the City Manager by letter dated May 13, 2004. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham May 17, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2004. No. 36690-051304. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 13, 2004. WHEREAS, by letter of May 13, 2004, and the attachment to such letter, the City Manager and Director of Finance have presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2005-2009 in the recommended Resource Allocation Plan totaling $276,138,289. Additional funding of $8,775,000 is required for the renovation/construction of Patrick Henry High School and $4,775,000 is required for the William Fleming High School renovation/construction project; WHEREAS, the program will require a public heating on the authorization for the issuance of general obligation bonds for the Police Building Phase II ($6,670,000), Fire-EMS Facilities ($4,431,000), Patrick Henry High School ($1,275,000), and Downtown West Parking Garage ($2,000,000); WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager and Director of Finance for a certain update to the Five-year Capital Improvement Program for the City of H:VvIEAS URES~r -cipudate20052009.doc Roanoke for Fiscal Years 2005-2009, the related funding recommendations, as set out in the letter of the City Manager dated May 13, 2004, and the attachments to such letter, and authorizes the holding of a public hearing on June 21,2004, the issuance the of bonds described above. City Clerk. H:hM EAS URESh'-cipudate20052009.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 Ci[yWeb: www.roanokegov.com May 13, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Background: Capital Improvement Program Update for FY 2005-2009 The Capital Improvement Program (CIP) for Fiscal Years 2005-2009 is a plan recommended for approval by City Council for capital expenditures to be incurred over the next five years in order to address the priority long-term capital needs of Roanoke. The CIP reflects the current status of projects which have previously been approved and funded by City Council, and is a revision to the Fiscal Years 2004-2008 Capital Improvement Program approved by City Council on May 12, 2003. Considerations: On April 19, 2004, City Council received the proposed Capital Improvement Program for Fiscal Years 2005-2009 as part of the Recommended Resource Allocation Plan. The Capital Improvement Program Summary Section in this document provides a summary of projects. The Capital Improvement Program for Fiscal Years 2005-2009 is comprised of capital projects with an estimated cost of project completion totaling $276,138,289. Additional funding of $8,775,000 is required for the renovation/construction of Patdck Henry High School and $4,775,000 is needed for the William Fleming High School renovation/construction project. The Honorable Mayor and Members of Council May 13, 2004 Page 2 of 3 As discussed during meetings of the Budget and Planning Committee and during the Financial Planning Work Session, bonds will be issued during the Fiscal Year 2004-2005 for the following projects: · Police Building Phase II · Fire-EMS Facilities · Riverside Center for Research & Technology · Lincoln Terrace Elementary School · Patrick Henry High School · Downtown West Parking Garage · Civic Facilities Expansion and Renovation $ 6,670,000 $ 4,431,000 $ 5,500,000 $ 1,300,000 $39,275,000 $ 2,000,000 $14,300,000 Recommended Action: Several actions are required of Council to continue implementation of the ClP at this time. Approve a resolution endorsing the update to the CIP. Authorize a public hearing to be held on June 21, 2004, for the issuance of general obligation bonds for Police Building Phase II ($6,670,000), Fire-EMS Facilities ($4,431,000), Patrick Henry High School ($1,275,000), and Downtown West Parking Garage ($2,000,000). Council previously authorized the issuance of bonds for the Civic Center Expansion/Renovation project, the Riverside Center for Research and Technology, $45.5 million of the Patrick Henry High School Renovation/Construction project, and the Lincoln Terrace Elementary School improvement project. Appropriate $3,351,434 included in the FY 2004-05 Transfers to Capital Projects Account (001-250-9310-9508) to the respective capital project accounts established by the Director of Finance for the following projects: o $150,000 to Capital Project Account (008-052-9549) for Bridge Maintenance o $436,860 to Capital Project Account (008-530-9678) for Fire/EMS Facility Improvements Program o $199,274 to Capital Project Account (008-530-9736) for NPDES Phase II - Stormwater Management o $310,000 to Capital Project Account (008-530-9803) for Transportation Projects o $900,000 to Capital Project Account (008-530-9821) for Municipal North Renovation The Honorable Mayor and Members of Council May 13, 2004 Page 3 of 3 o $1,000,000 to Capital Project Account (008-530-9776) for Public Works Service Center o $290,000 to Capital Project Account (008-620-9803) for Multipurpose Recreation Center o $54,000 to Capital Project Account (008-640-9903) for Police Academy Building o $11,210 to Capital Project Account (008-310-9794) for Boxley Materials Company Performance Agreement Respectfully s~itted, Darlene k. B~rc.~m City Manager DLB:vt C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget CM04-00081 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #60-217 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36691-051304 amending and reordaining certain sections of the 2004-05 Capital Projects Fund. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA T~.e 13th day of May, 2004. No. 36691-051304. AN ORDINANCE to appropriate funding from the General Fund for various capital improvement projects, amending and reordaining certain sections of the 2004-2005 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2004-2005 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Appropriation From General Revenue Revenues Transfer from General Fund 008-530-9552~9003 150,000 008-530-9678-9003 436,860 008-830-9736-9003 199,274 008-530-9803-9003 310,000 008-530-9821-9003 900,000 008-530-9776-9003 1,000,000 008-620-9824-9003 290,000 008-530-9823-9003 54,000 008-310-9826-9003 11,210 008-110-1234-1037 3,351,434 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #42-60-192-236-262-361-396-467 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36692-051304 adopting the annual General, Civic Facilities, Parking, Market Building Operations, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2004, and ending June 30, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004. Mary F. Parker, City Clerk MFP:ew Attachment Darlene L. Burcham May 17, 2004 Page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget George C. Snead, Jr., Assistant City Manager for Operations Roy M. Mentkow, Acting Director, Department of Technology Michael McEvoy, Director of Utilities Glenn A. Asher, Risk Management Officer Frank E. Baratta, Budget Team Leader Dana D. Long, Manager, Billings and Collections Deborah J. Moses, Parking Coordinator, Economic Development John A. Elie, Director of Technology Wilhemina W. Boyd, Director of Civic Facilities Cindy H. Lee, Clerk, Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI/~: The 13th day of May, 2004. No. 366.c.'2-051304. AN ORDINANCE adopting the annual General, Civic Facilities, Parking, Market Building Operations, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2004, and ending June 30, 2005; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Civic Facilities, Parking, Market Building Operations, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds in the fiscal year beginning July 1, 2004, and ending June 30, 2005, shall constitute General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Funds and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: General Fund Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Total Revenues $ 87,491,000 62,631,000 1,112,000 1,321,000 735,000 47,287,000 34,000 10,845,000 320,000 $ 211,776,000 Appropriations Treasurer Clerk of Cimuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Magistrate General District Court Cimuit Court Commissioner of the Revenue Sheriff Jail Commonwealth's Attorney Cost Collections Unit City Council City Attorney City Clerk Municipal Auditing Department of Finance Office of Billings and Collections Real Estate Valuation Board of Equalization Residual Fringe Benefits Miscellaneous Transfers to School Fund Transfers to Greater Roanoke Transit Company Transfers to Debt Service Fund Transfer to Other Funds Electoral Board Office of Communications City Manager Memberships and Affiliations Personnel Lapse Contingency Environmental and Emergency Management Roanoke Arts Commission Economic Development Department of Management and Budget $ 2,121,390 12,425,468 $1,301,761 68,033 $1,717,236 603,995 911,747 20,944 835,374 1,203,529 1,549,201 28,015 2,917 33,013 441,641 879,876 14,546,858 1,369,794 247,856 848,703 533,651 493,374 3,253,922 2,085,309 100,000 51,889,926 1,062,000 12,540 150 8,413 305 270 987 354 590 706 790 2,318 582 (1,670,243) 1,515,617 227,809 328,932 675,45O 749,837 Human Resources $1,124,853 Occupational Health Clinic 372,319 E911 Center E911 Wireless Telecommunications Director of General Services Management Services Purchasing Building Maintenance Custodial Services Fire Administration Fire Support Fire Operations Fire Airport Rescue Emergency Medical Services Director of Public Works Solid Waste Management Transportation - Streets and Traffic Transportation - Paving Transportation - Snow Removal Transportation - Street Lighting Transportation - Engineering & Operations Engineering Planning and Development Building Services Neighborhood Partnership Citizens Service Center Housing and Neighborhood Services Parks Parks & Recreation Administration Youth Services Recreation $ 2,103,986 254,187 567,193 $ 154,250 103,686 279,328 $ 3,488,840 1,149,350 $ 712,398 681,617 12,202,366 597,318 2,065,657 $ 218,055 5,989,807 4,177,561 2,228,952 258,618 944,963 1,464,549 1,600,850 $1,005,119 718,301 $ 140,888 96,952 1,118,395 $ 2,935,711 1,019,816 304,087 1,406,213 1,497,172 2,925,366 537,264 4,638,190 16,259,356 16,883,355 1,723,420 1,356,235 5,665,827 Director of Human Services/Social Services $1,777,122 Income Maintenance 4,874,216 Social Services - Services RevenueMax Employment Services Foster Parent Training Human Services Support Virginia Institute for Social Services Training Activities Hospitalization Youth Haven Outreach Detention Crisis Intervention Health Department Mental Health Human Services Committee Total Action Against Poverty Comprehensive Services Act (CSA) CSA - Administration Virginia Cooperative Extension Service Police Administration Police Investigation Police Patrol Police Services Police Training Police Animal Control Libraries Law Library Total Appropriations Civic Facilities Fund Revenues Operating Non-Operating Total Revenues 10,040,302 50,924 1,227,961 115,545 119,602 $ 570,346 234,315 550,269 $ 527,727 3,065,357 10,593,297 2,702,574 569,527 826,550 $ 2,533,893 125,029 18,205,672 338,340 78,335 1,354,930 1,178,901 425,969 550,962 224,742 9,011,779 66,556 72,910 18,285,032 2,658,922 $ 211,776,000 3,933,161 1,238,874 $ 5,172,035 Appropriations Operating Expenses Promotional Expenses Concessions Catering Victory Stadium Capital Outlay Debt Service Total Appropriations ParkinR Fund Revenues Operating Total Revenues Appropriations Parking Coordination Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsbom Parking Garage Church Avenue Surface Lot Bullitt Avenue Surface Lot Salem Avenue Surface Lot Gainsboro Surface Lot Norfolk Avenue Surface Lot Williamson Road Surface Lot Capital Outlay Debt Service Total Appropriations Market Buildin.q Operations Fund Revenues Operating $ 3,069,626 543,170 552,600 226,828 260,099 75,000 444,712 $ 5,172,035 $ 2,780,307 $ 2,780,307 $ 52,601 156,247 217,623 119,363 373,257 235,483 87,012 5,465 39,036 7,614 20,138 19,686 30,269 59,115 1,357,398 $ 2,780,307 $ 303,384 Non-Operating Total Revenues 4,000 $ 3O7,384 $ 307,384 $ 3O7,384 $ 4,737,046 876,247 $ 5,613,293 $ 4,787,046 826,247 $ 5,613,293 Appropriations Operating Expenses Total Appropriations Department of Technology Fund Revenues Operating Non-Operating Total Revenues Appropriations Operating Expenses Capital Outlay Total Appropriations Fleet Management Fund Revenues Operating Non-Operating Total Revenues $ 4,909,286 867,597 $ 5,776,883 Appropriations Operating Expenses Capital Outlay Debt Service Total Appropriations $ 3,284,157 1,935,129 557,597 $ 5,776,883 Risk Management Fund Revenues Operating Non-Operating Total Revenues $ 11,841,617 160,000 $ 12,001,617 Appropriations Risk Management Administration Risk Management - Other Expenses Total Appropriations School Fund $ 1,080,617 12,645,000 $ 13,725,617 Revenues Grants-in-Aid Commonwealth State Sales Tax (ADM) Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Interest on Investments Total Revenues Appropriations Instruction Administrative Services Attendance and Health Services Transportation Operation/Maintenance of Plant Facilities Other Uses of Funds Total Appropriations $ 48,503,349 9,763,987 120,899 2,611,116 52,094,681 90,000 $113,184,032 $ 86,362,596 2,794,440 1,607,664 4,567,954 11,536,489 388,805 5,926,084 $113,184,032 School Food Services Fund Revenues Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Total Revenues $ 85,171 3,109,133 1,580,813 $ 4,775,117 Appropriations Food Services Total Appropriations Grant Fund $ 4,775,117 $ 4,775,117 Revenues Virginia Juvenile Community Crime Control Act Total Revenues Appropriations Substance Abuse Services - Court Services Unit Enhanced Community Services - Court Services Unit Total Appropriations $ 91,000 $ 91,000 $ 41,185 49,815 $ 91,000 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and he is hereby authorized and directed to transfer between accounts such appropriations for salaries and wages for the labor fome as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2004, are re- appropriated to the 2004-05 fiscal year to the same department and account for which they are encumbered in the 2003-04 fiscal year. 5. That this ordinance shall be known and cited as the 2004-05 General, Civic Facilities, Parking, Market Building Operations, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriation Ordinance; and 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF R O_..ANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #5-18-60-70-110-121-429 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 36693-051304 adopting and establishing a Pay Plan for officers and employees of~the City, effective July 1, 2004; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; providing for continuation ora police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Oriented Policing Effort program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee of the Sheriffwho meets the qualifications for and has been appointed Master Deputy Sheriff; repealing Ordinance No. 36312- 051203, adopted May 12, 2003, as amended by Ordinance No. 36478-091503, adopted on September 15, 2003, except for Paragraph 16, thereof, relative to the annual salaries of the Mayor, Vice-Mayor and Council members to the extent of any inconsistency. Darlene L. Burcham May 17, 2004 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, to be effective on and after July 1, 2004. Sincerely,~/~ O.,~ CM~.C~~ Mary F. Parker, City Clerk MFP:ew Attachment pc: The Honorable George M. McMillan, Sheriff Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Kermit E. Hale, Chair, Board of Zoning Appeals, 2222 Blenheim Road, S. W., Roanoke, Virginia 24015 Robert N. Richert, Chair, Architectural Review Board, 315 Allison Avenue, S.W., Roanoke, Virginia 24016 Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor Rolanda B. Russell, Assistant City Manager for Community Development George C. Snead, Jr., Assistant City Manager for Operations Sherman M. Stovall, Acting Director, Office of Management and Budget Kenneth S. Cronin, Director, Human Resources Susan S. Lower, Director, Real Estate Valuation Jane R. Conlin, Director of Human Services James Grigsby, Chief, Fire-EMS A. L. Gaskins, Chief of Police Martha P. Franklin, Secretary, City Planning Commission RebeccaJ. Cockram, Secretary, Board of Zoning Appeals Marion A. Vaughn-Howard, Youth Services Superintendent IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Tke 13th day of May, 2004. No. 36693-051304. AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the City effective July 1, 2004; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire- Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Policing Specialist program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee of the Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff; repealing, to the extent of any inconsistency, Ordinance No. 36312-051203, adopted May 12, 2003, as amended by Ordinance No. 36478-091503, adopted on September 15, 2003, except for Paragraph 16 thereof, relative to the annual salaries of the Mayor, Vice-Mayor, and Council members; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAIlqED by the Council of the City of Roanoke as follows: 1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 2004, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: CI'TY OF ROANOKE~ VIRG'rN'rA PAY PLAN July 1~ 2004 Minimum Maximum Pay Grade Annual Salar~ Annual Salarl/ 4 $17,085.90 $25,629.24 5 17,940.52 26,910.78 6 19,285.50 28,928.12 7 20,774.78 31,162.30 8 22,953.32 34,429.98 9 25,363.00 38,044.24 10 28,028.00 42,041.74 11 30,002.18 45,003.40 12 33,452.12 50,178.18 13 37,300.12 55,949.92 14 41,588.56 62,382.58 15 46,371.52 69,557.54 16 52,380.12 78,570.18 17 58,403.54 87,605.44 18 65,119.86 97,679.66 19 73,510.06 110,264.70 20 81,963.44 122,945.42 21 91,389.48 137,083.96 2. The Pay Plan adopted by this Ordinance shall remain in Council. H:XMEASURES\O-PAYPLAN2004.2nddraft.doc effect until mended by 3. Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective July 1, 2004, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 4. Performance increases, up to three and one-half percent (3.5%) of the employees' current base salary, may be awarded officers and employees acco~'ding to their performance scores. For officers and employees appointed or hired after July 1, 2003, performance increases shall be prorated based on number of pay periods served pursuant to policies and procedures promulgated by the City Manager. 5. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 6. Annual salary increments payable on a bi-weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE Appraiser I Appraiser II Assistant City Managers (unless City Manager has assigned a City vehicle to the individual Assistant) City Attorney City Clerk Deputy Director of Real Estate Valuation H:~vl F. AS LrRES\O-p AYP LAN2004.2nddra ft.doc ANNUAL SALARY INCREMENT $ 1,620.00 $ 1,620.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $1,620.00 Director of Civic Facilities Director of Finance Director of Real Estate Valuation Municipal Auditor Supervising Appraiser Senior Tax Compliance Administrator $ 2,000.00 $ 2,000.00 $1,620.00 $ 2,000.00 $1,620.00 $ 1,300.00 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be terminated as of the date of elimination of such requirement. 7. In order equitably to compensate sworn police officers assigned to the Criminal Investigation Division and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual salary increment of $600.00 payable on a bi-weekly basis as a uniform allowance. 8. Each employee of the Fire-Emergency Medical Services Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual salary increment of $1,200 payable on a bi-weekly basis. 9. Each employee of the Fire-Emergency Medical Services Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual salary increment of $1,200 payable on a bi-weekly basis. 10. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may H:'uM EAS1JRES\O -pAYPl~N2004.2nddrafi.d oc include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $938 to $4,182 payable on a bi-weekly basis. 11. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of base salary. 12. The City Manager is authorized to continue a merit pay program for Firefighter/Emergency Medical Technicians who attain a cardiac technician certificate. The annual pay supplement shall be in the amount of $1,769 payable on a bi-weekly basis. If a qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8, above, then the employee shall, in addition to the EMT stipend, receive the difference between such stipend and the merit pay authorized hereby. 13. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment 14. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall be awarded to members of the Architectural Review Board upon attainment of certification through the Virginia Certified Architectural Review Program. New appointees will be required to attain certification within one year of the date of appointment. 15. When any salary increase provided in paragraphs 4, 10, 11 or 12 of this Ordinance would cause an officer or employee to exceed the maximum annual pay range applicable to such H:hM F~S URES\O-PAYPLAN2004.2nddralLd cc officer's or employee's position, such officer or employee shall receive a salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position. 16. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to base annual salary. This increase shall be capped at no more than five percent (5%) above the pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriffwho fails to meet required qualifications and is removed fi.om appointment by the Sheriff shall have the base armual salary reduced by five pement (5%). 17. To the extent of any inconsistency, Ordinance No. 36312-051203, adopted May 12, 2003, as amended by Ordinance No. 36478-091503, adopted on September 15, 2003, except for Paragraph 16 thereof, which shall remain in fome and effect until amended in accordance with the provisions of State law, relative to the annual salaries of the Mayor, Vice- Mayor and Council members, is hereby REPEALED. 18. Any increase in compensation due to any officer or employee due under this ordinance shall be first paid beginning with the paycheck of July 14, 2004. The provisions of this ordinance shall be in full force and effect on and after July 19. 1, 2004. 20. paragraph of this ordinance is hereby disPensed with. Pursuant to §12 of the Roanoke City Charter, the second reading by title ATTEST: City Clerk. H:~vlEASURES\O-PAYPLAN2004.2nddratLdoc ory' Or O_.. NOf Office of the C~ty Clerk Mary F. Parker, CMC City Clerk Stephanie Mo Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 19, 2004 File #60-429 Jesse A. Hall, Secretary Board of Trustees City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36694-051304 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, and providing for an effective date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004, and will be in full force and effect on July 1, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall May 17, 2004 Page 2 pc: William M. Dowd, Actuary, Palmer and Cay Consulting Group, 9020 Stony Point Parkway, Suite 200, Richmond, Virginia 23235 David C. Key, Chair, Board of Trustees, City of Roanoke Pension Plan, 3012 Spring Road, S. W., Roanoke, Virginia 24015 Clarence R. Martin, President, Roanoke City Retirees Association, 155 Huntington Boulevard, N. E., Roanoke, Virginia 24012 John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Richard A. Kelley, Assistant Superintendent of Operations, Roanoke City Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Jacqueline Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Mark Williams, General Counsel, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Alan R. Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Springs Road, N. E., Roanoke, Virginia 24012 Darlene L. Burcham, City Manager Sherman M. Stovall, Acting Director, Office of Management and Budget Kenneth S. Cronin, Director, Human Resources Andrea F. Trent, Retirement Administrator IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA TLe 13th day of May, 2004. No. 36694-051304. AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The retirement allowance payable on account of certain members of the City of Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1, 2003, shall effective July 1, 2004, be increased by two and one tenth percent (2.1%) of itself, not including any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, and not including any Retirement Supplement, as provided for in §22.2-61, Retirement Supplement, of the Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), calculated as of July 1, 2004. 2. The increase in benefits provided for in Paragraph 1 of this ordinance shall apply to the following categories of persons entitled to receive benefits under the City of Roanoke Pension Plan only: a. Any member of the Employees' Supplemental Retirement System (hereinafter "ESRS") or of the Employees' Retirement System (hereinafter "ERS") retired under §22.2-43, Normal Service Retirement, or under §22.2-47, Retirement and Service Retirement Allowance Generally, respectively, of the City Code. .b. Any member of ESRS or ERS retired under §22.2-50, Nonoccupational Disability Retirement Allowance, of the City Code; or Co Any member of ESRS or ERS retired under §22.2-51, Occupational Disability Retirement Allowance, of the City Code; or Any member of the ESRS retired under §22.2-44, Early Service Retirement Allowanc% or §22.2-45, Vested Allowance, or any member of ERS retired under §22.2-48, Early Service Retirement Allowance, or §22.2-49, Vested Allowance, of the City Code; or Any surviving spouse of a member, provided such surviving spouse is entitled to benefits under Article IX, Payment of Benefits, of Chapter 22.2, Pensions and Retirement, of the City Code, and further provided that the deceased member through whom the surviving spouse is entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b., 2.c., or 2.d. of this ordinance; or Any member retired under §22.2-75, Pensions for Members of Police and Fire Depmtments as of December 31, 1945, of Chapter 22.2, Pensions and Retirement, of the City Code, or the surviving spouse of any such member. 3. This ordinance shall be in full force and effect on July 1, 2004. 4. Pursuant to the provisions of Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. H:~,IEASURES~D-KETIRECOLA- 2004.DOC JESSE A. HALL Director of Finance mnail: jesse_hall~i.roanoke.va.us CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director May 13, 2004 The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Beverly Fitzpatrick, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Council Members: Subject: Cost of Living Raise for Retirees - FY2005 Background: Retirees of the City of Roanoke Pension Plan (the Plan) are awarded cost of living adjustments (COLA) on an ad hoc basis by City Council. The Plan does not include a provision for an automatic COLA due to the significant actuarial cost and related increase in contribution rates. Thus, COLA's are not pro-funded in the Plan, but rather the increased cost is recognized when the increase has been awarded. Factors that are considered as part of the recommendation for an annual adjustment are the change in the Consumer Price Index, the increased cost to the Plan, the amount of raises provided by similar plans within the state, and the amount of increase provided by Social Security. Considerations: Eligible members of the City of Roanoke Pension Plan received a 1.4% COLA on July 1,2003, compared to a 2.25% raise given to active employees. The 1.4% COLA provided to retirees was the same percentage as the COLA given by Social Security, Honorable Mayor and Members of City Council May 13, 2004 Page 2 which is tied to the Consumer Price index. City of Roanoke retirees have received the same percentage COLA as given by Social Security for the past several years. The Recommended Budget for FY05 includes a 3% raise for active employees. Social Security provided a 2.1% increase for calendar year 2004 and the same is being recommended for our retirees. Attachment A lists the percentage increases either granted or to be recommended by 9 other plans within the State, including the Virginia Retirement System. The recommended increase applies to those retirees who retired on or before July 1, 2003. Approximately 1,457 of 1,530 retirees, or 95% of those receiving benefits as of March 31, 2004, will be eligible for the increase. The increase will apply to a member's or surviving spouse's annual retirement allowance, excluding any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991 or to the retirement supplement paid according to Section 22.2-61 of the Code. The contribution rate for FY05 will increase from 7.59% to 9.56% of payroll. The additional cost to the General Fund is approximately $1,040,000. All City operating funds along with the Roanoke Regional Airport Commission, School Board, Roanoke Valley Resource Authority, Roanoke Valley Detention Commission, Western Virginia Water Authority, and the Commonwealth of Virginia will assume their pro rata cost for funding the COLA. The proposed 2.1% increase to eligible members of the Plan, effective July 1,2004, will increase the average annual retirement allowance by approximately $238, costing the Plan an additional $346,955 annually. The actuarial cost of a 2.1% COLA is estimated at $3.3 million to be funded over the next 20 years through the annual payroll contribution rate. This results in an increase of approximately $220,000 in annual contributions to the Plan. Consideration was also given to a request, by the president of the Roanoke City Retirees Association, to provide a supplement toward health insurance for employees 65 years of age and older. The current supplement provides a monthly benefit to those employees with 20 or more years of service to age 65 (Medicare eligibility date) in an amount equal to seventy-five (75%) of the amount the City of Roanoke contributes monthly towards the cost of a single active employee's health insurance. The supplement for the calendar year of 2004 is $206.25. Modifying the supplement to a lifetime benefit for current and future retirees would increase the FY2005 contribution rate from 9.56% to 12.68%, requiring an additional contribution of $2,125,0OO. Honorable Mayor and Members of City Council May 13, 2004 Page 3 Recommendation: We recommend adoption of the accompanying ordinance granting a 2.1% COLA for eligible retirees. While consideration was given to extending the supplement after Medicare eligibility age 65, due to the significant cost we do not recommend any change to the supplement at this time. We would be pleased to address questions regarding the proposed retirement allowance increase. Respectfully submitted, City Manager J~;e A. Hall' Director of Finance DLB/JAH:ca Attachment c: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Andrea F. Trent, Retirement Administrator Honorable Mayor and Members of City Council May 13, 2004 Page 4 Association of Municipal Retirement Systems of Virginia Cost of Living Adjustments COLA PROPOSED LOCALITY FOR FY 05 Arlington 2.3% Charlottesville 1.5% Fair[ax County - Education 3.0% Fairfax County - General 2.0% Employees & Public Safety Falls Church 1.1% Newport News 1.65% Richmond 1.9% Roanoke 2.1% VRS 2.3% Social Security 2.1% 1. Roanoke County, Vinton, Salem, Roanoke City Sheriff, and Professional School Board employees/retirees are members of VRS. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 17, 2004 File #60-178 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36695-051304 authorizing the City Manager to submit an approved Annual Update to the Consolidated Plan for Fiscal Year 2004-2005 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing execution of the appropriate documents for acceptance of such funding. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Thursday, May 13, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Acting Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA TEe 13th day of May, 2004. No. 36695-051304. A RESOLUTION authorizing the City Manager to submit an approved Annual Update to the Consolidated Plan for FY 2004-2005 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing execution of the appropriate documents for the acceptance of such funding. WHEREAS, the United States Department of Housing and Urban Development (HUD) requires that entitlement localities such as the City of Roanoke submit a 5-Year Consolidated Plan, with Annual Updates, in order to receive Community Development Block Grant (CDBG) funding, HOME Investment Partnership (HOME) funding, and Emergency Shelter Grant (ESG) funding; WHEREAS, the current 5-Year Consolidated Plan for the City of Roanoke will expire on June 30, 2005; WHEREAS, citizen input has been received and considered on three occasions: November 6, 2003, April 1, and April 29, 2004, on the 5-Year Consolidated Plan; and WHEREAS, the Plan must be approved by this Council and received by HUD by May 17, 2004, to ensure timely receipt of new entitlement funds. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager, or the City Manager's designee, is hereby authorized, for and on behalf of the City, to submit the approved 5-Year Consolidated Plan to HUD for review and approval, and to execute the appropriate documents with HUD for receipt of such entitlement funds, such documents to be approved as to form by the City Attorney. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com May 13, 2004 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Approval of the 2004-2005 Annual Update to the 2000- 2005 Consolidated Plan Background: In order to receive Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) funding, the U.S. Department of Housing and Urban Development (HUD) requires that entitlement localities such as the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates. Considerations: In a letter dated March 24, 2004, Council received an update on the tentative HUD funding recommendations for Fiscal Year 2004-2005. The proposed 2004-2005 Annual Update was provided to Council at its meeting on April 19, 2004, as part of the Recommended Resource Allocation Plan. The draft Annual Update was made available for public review and comment for a 30-day period beginning April 8 and ending May 7, 2004. Opportunities for citizen input were provided at three public hearings held November 6, 2003, April 1, 2004, and April 29, 2004. In addition, information regarding availability of the plan for public review was sent to each member of the Roanoke Neighborhood Advocates. A summary of the plan and related information was also posted on the City's website, including details to assist the public in submitting comments and the deadline for receipt of comments. To ensure that the City's HUD fiscal year begins on July 1,2004, HUD must receive the Annual Update by May 17, 2004. The Honorable Mayor and Members of Council May 13, 2004 Page 2 Funding for FY 2004-2005 will be available from the following sources: New 2004-2005 HUD Entitlements Estimated 2004-2005 Program Income Estimated Prior Year Excess Program Income Estimated Prior Year Carry-over Total HUD Funds $3,096,030 515,051 133,218 20.000 $3,764,299 It is estimated that the $3.8 million in HUD funds indicated above will leverage or otherwise be combined with as much as an additional $9.2 million in other public and private funding. Thus, the total estimated investment in activities included in the Annual Update is approximately $13.0 million. Recommended Action: Approve the 2004-2005 Annual Update, as abstracted in the attached summary, and authorize the City Manager, or the City Manager's designee, to submit the Annual Update to HUD for final review and approval, including execution of all necessary documents pertaining thereto, such documents to be approved as to form by the City Attorney. Respectfully submitted, City Manager DLB:fb Attachment c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A Hall, Director of Finance Sherman M. Stovall, Acting Director of Management and Budget Frank E. Baratta, Budget Team Leader CM04~00075 Summary Draft 2004-2005 Annual Update to the 2000-2005 Consolidated Plan ROANOKE CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2004-2005 Overview Each year, the City of Roanoke receives over $3,000,000 in new federal funding under the Community Development Block Grant (CDBG), HOME Investment Partnemhips (HOME) and Emergency Shelter Grant (ESG) programs of the U.S. Department of Housing and Urban Development (HUD). Roanoke is designated an 'entitlement community" under these programs, which means that the HUD funds are granted to the City each year using a formula based on population, income levels, and other factors. The amount of the grants received locally is determined by the total amount of funding the U.S. Congress appropriates and the number of entitlement communities nationwide. The City must submit a five-year Consolidated Plan with Annual Updates in order to receive its entitlements. CDBG The City has received CDBG funds for thirty years. These funds assist with housing, economic development, human services, neighborhood and other needs. For Fiscal Year 2004-2005, Roanoke's new entitlement will be $2,207,000, unchanged from last year. However, including estimated carry-over funds and program income, a total of $2,808,439 is expected to be available for Fiscal Year 2004-2005. This total represents a decrease of 9.2% in the overall amount of CDBG funding available compared to the prior year. It is important to note that carry-over and program income are variable funding sources which may not be available at comparable levels in future yearn. The amount of CDBG funds which can be used for human services, planning and administrative activities is limited. To ensure that the maximum amount of CDBG funds is available for community needs, approximately $560,000 in administrative activities previously funded by CDBG were transferred to the City's General Fund during previous years. No City staff are funded by CDBG, HOME or ESG. HOME Created by the National Affordable Housing Act of 1990, the HOME program addresses the nation's need for affordable housing by funding such projects as rehabilitation, new construction, homeownership assistance and improvements to rental housing. The City has received a HOME grant each year since 1992. For Fiscal Year 2004-2005, Roanoke's entitlement will be $808,299, including a separate, new HOME allocation of $51,199 under the "American Dream Downpayment Initiative." In all, this represents a $48,583, or 6.4%, increase compared to the 2003-2004 funding level. Considering estimated carry-over and program income, a total of $875,129 is expected to be available for Fiscal Year 2004-2005 HOME activities, representing an overall 2.0% increase in HOME funds compared to the previous year. As with CDBG funds, the amount of carry-over and program income may vary substantially from year to year. At least 15% of each year's new HOME basic entitlement must be reserved for projects conducted by certified Community Housing Development Corporations ("CHDOs"). HOME funds require a match from local cash and non-cash resources; the City's match requirement for Fiscal Year 2004-2005 is 12.5%. ESG ESG funds are provided to the City through the Stewart B. McKinney Homeless Assistance Act, under a process which may allocate funds intermittently. The allocation for Fiscal Year 2003-2004 is expected to be $80,731, a $3,731 increase compared to the 2003-2004 funding level. ESG funds support assistance to homeless individuals and families, including assistance to shelters. FUNDING SUMMARY Fiscal Year 2004-2005 (All funds estimated and subject to change.) CDBG: HOME: ESG: 2004-2005 Entitlement Grant 2004-2005 Program Income ~ 2003-2004 Carry-Over 2003-2004 Excess Program Income Subtotal - CDBG Funds Available 2004-2005 Entitlement Grants ~b~ 2004-2005 Program Income ~ 2003-2004 Carry-over 2003-2004 Excess Program Income Subtotal - HOME Funds Available 2004-2005 ESG Entitlement Grant $2,207,000 490,051 20,000 91.388 $2,808,439 $808,299 25,000 0 41.830 $875,129 $80,731 Total 2004-2005 CDBG, HOME and ESG Funds Available $3,764,299 Total 2004-2005 CDBG. HOME and ESG Fund~ Recommended for Allocation $3,764,299 Balance of Funds Available $0 Estimated CDBG: Program Income: Hotel Roanoke RRHA Rental Rehab Loans Other RRHA Projects Home Loans/Atlantic Mortgage Cooper Lease Lagniappe Loan Sands Woody Loan TAP SRO Loan Downtown Associates $400,000 $25,000 S15,000 $15,000 $13,333 $7,620 $6,722 $5,618 S1.755 $490,051 HOME: RRHA Projects $25,000 The City is expecting $757,100 in regular HOME funds and a separate $51,199 HOME entitlement under the "American Dream Downpayment Initiative." 2004-2005 HUD Funding Recommendations Housing and Nel~;..bc,~hood Development Activities $2,685,084 Economic Development Activities 724,707 Funding by Category: Homeless Sewices Activities (ESG Funded) 80,731 Human Sen/ices Activities 263,777 Planning and Other Activities 10,000 Total $3~764~299 Breakout: Total 04-05 Funding Supporting Development Activities in City Council 'Focus Neighborhoods* $2,201,647 Project Name Agency Current la_m~,==:=.~ For 04-05 ppie Ridge Summer Academic Camp Apple Ridge Farm $17,420 S8r580 $8,5Bl~ SCI Microloan piW,~,, Bu~noss Seed CalNtal, lng. 0 100~BIX) HPC Homeowoamhip p~i~,=,~ Community Housing Patoam Col~. 0 215~000 215,000 emolition Housing & Neighborhood Svus 90,000 9OrO00 1:~ nnn emolition Fund Blue Ridge Ho~ing Development Corp. 0 'm~.~,n 50,000 ureas Center for Artistic & Cultural Oevai.,~,=rr[ Total Action Against Pored7 0 _4~_ .. _~) 100,000 mpowe~n~ Individuals w/D;~,~,;;;~ (.) Blue Ridge Independer¢ Living Center 43,550 65,000 48,250 amily Services & Pathways ~,w~=,r Presbyterian Community Canter 50~000 50,~0 30,000 amily S~,eh~;huning Chid Hoal~ Inve~ment Partnon~hip 17,699 8,850 8,850 ainsboro/Gilmer F~ P.W,a[. Economic ~ 0 99,400 70,78? elpicg Eldedy Live ~,,~iy Total Acfi~ Against P~verty 67,000 33~000 istond Review SeWmes Management and r~,,,~ 5,000 7,500 7,500 ofel Roanoke 108 Loan Payment Finance Dept. 554,507 428.945 428,945 ousing RehabiJitaticn Rese~e Management and Budget 0 25,000 UD A~,,~;,~[,a[iu. Funds Management and a,,,,~,a 0 2~500 2,500 ndividual cavaioFoant Accounts P,W,,~,~ To~l .NY~Ofl Against Pove~7 33,442 22,406 22,406 or[gnge Assistance p~,,=.,, Housing & Neighbodxmd Svcs 100,000 100,000 51 ,lS9 ei~hborhood Derek,p,=,,{ Grants Houaing & Neighborhond Svcs 50~000 70,000 40,000 NEO 5th Street c_.-~..;'=i p ~,:,~.,~ NW N~IV~,tmed Erwtmmm~l O~. 200~000 500~000 500,000 roject GOLD (G'b~o O~edunities Lev. Dev..) Ho~ Auth~ & Blue Rktge Housing 0 e~?'~'~ 926.293 AM House Roanoke Area Ministries 16,840 25,000 25,000 AM House Impro~=,~,=,,:- ,~) Roanoke Area Ministries 20,000 80~0(X) 80,000 esouma Mothers Health Depa~ment 20,000 10,638 10,838 ESOURCE-FUL Elder Care I~rnt and Center Family Services of Roanoke Valley 0 41 ~969 41 oano~e Vailay i,,i=;~ih H..,~r~a~ Nofwork Roanoke Vaita~ Interfaith H,',~.d~, Network 6,900 12~800 12,800 choof Age Alter~ Therapeutic Ch;;~..= YWCA 0 40~000 39,754 mall Business caV~vp,=.l Center Roanoke Regiooal Chamber of Commerce 70,350 34~650 ~,~ outheast.., By cas~n - 2004/2005 Deliver'/C~ts Housing Aathodty & Blue Ridge Housing 0 ~,/).. _n~_ 260,000 pecia Noads P.'~.~.,, Rke Redev. an~ Houai~ AMhod~' 168,842 250,000 160,000 ub~:.*.,~,~ Housing Rehab~ecu~=b NoaLMI Ho~ & Neighixxhoed Svcs 0 100~000 ummer Camp Su~,.,;,= .; .;i.~ BoTs & Girls Club 25,145 16,800 arget Neig~%uu~ ;..[,,~,l, ucture ,,,~p,,.,~,,,=,,,= Engioae~ng 0 69,662 69.5c,. rausitionai Living cante~ To~l Action Against Poverty 20~000 19,127 12,431 RUST, The Roanoke Valley Tmubta canter TRUST 30,260 30,500 30,500 omen's Resource canter - C~ais Services Total Action Against Pove~ 0 39~477 39,477 MCA Magic Race at Hint Park & Mc.,.,;..a.lde YMCA of Roanoke Valley 32,297 30~603 30,603 WCA Youth Club YWCA 16,750 8,250 8,250 TOTALS e!,5.a,w~ [~,~'~,'~ S3~764~299 RAM ~,,a,d~J $100,(X)0 in 03/04 budget over 5 )'ems; $20,000 provided for 03AN~ ~,w ~ fo 04/~5. 2004-2005 Draft Annual Update Project Summaries Apple Ridae Farm Summer Academic Camp and Re~!~q Adventure Pm,qram - (Apple Ridge Farm, Inc.) Provides partial funding of staff for reading program and for program supplies/materials for the summer camp program offered to youth of the housing communities. (Funding Recommended: $8,580) BSCI Micro-Loan Fund - (Business Seed Capital, Inc.) Provides revolving micro-loan funds for start-up and existing businesses for economic development, ieveraging another $100,000 in conventional financing from local lendem and creating new jobs, 51% to be filled by Iow-income parsons. All operational costs are covered by other resources. (Funding Recommended: $100,000) CHPC Homeownership Proqram - (Community Housing Partners Corp.) Provides funds as part of a $911,000 program to acquire, rehabilitate and cell 8 homes in the Hurt Park/Mountain View/West End area. Note: CHPC is new to the City. It began operations 25 years ago as Virginia Mountain Housing Corp., now operates in ceveral localities and has received state recognition for quality work. (Funding Recommended: $215,000) Demolition - (Department of Housing and Neighborhood Services) Provides funds for demolition and associated costs. (Funding Recommended: $135,000) Demolition Fund - (Blue Ridge Housing Development Corp.) Funds to acquire and demolish 10 deteriorated houces for uce in new Iow/mod housing construction. (Funding Recommended: $50,000) Dumas Center for Artistic and Cultural Development - (Total Action Against Poverty) Funds to assist the Dumas Center and construction of a new wing to which the Harrison Muceum of African-American Culture would relocate. Part of the $3.6 million development of Dumas Center, of which about $2.55 million is committed from vadous sources. (Funding Recommended: $100,000) Empoworin,q Individuals With Disabilities - (Blue Ridge Independent Living Center) Funds to provide assistive devices and for housing modifications to aid parsons with disabilities to live as indepandentiy as possible. (Funding Recommended: $48,250) Family Servi(;:es and Pathways Pr~ram - (Presbyterian Community Center) Provides for staffing and program materials/supplies associated with alter-school tutoring and homework assistance program for southeast school children. (Funding Recommended: $30,000) Family Stranotheninq - (Child Health Investment Partnership of Roanoke Valley) Partially funds salap/, payroll taxes, and benefits for a family cace manager. (Funding Recommended: $8,850) Gainsb0ro/Gilmer Fac,,ade Grants - (Department of Economic Development) Provides grants of up to 65% of the cost, to a maximum of $9,000, to businesses to improve commercial and industrial facades in these two neighborhoods. (Funding Recommended: $70,762) Heloina Elderly Live Pleasantly- (Total Action Against Poverty) Funds for emergency home repairs, with priority to vep/-Iow income elderly and disabled in areas other than Gainsboro, Gilmer and Southeast. See also *Special Needs Program" below. (Funding Recommended: $33,000) Historic Review Consultant Services - (Deparbnent of Management and Budget) Funds cet aside for contracted historic review services required by federal regulations prior to altering the appaaranca of housing or other structures with CDBG and/or HOME assistance. (Funding Recommended: $7,500) Hotel Roanoke 108 Loan Payment - (Department of Finance) Funds set aside for the 11· of 20 installments to repay the $6,000,000 HUD Section 108 loan associated with renovating the Hotel Roanoke. (Funding Recommended: $428,945) Housin¢~ Rehabilitation Recerve - (Department of Management and Budget) Funds for housing rehabilitation contingency funding or additional rehabilitation services during the 2004/2005 period. (Funding Recommended: $25,000). HUD Administration Funds - (Department of Management and Budget) Funds for such costs as special pmberty inspections, additional environmental review services, ads or other needs adsing as part of the administration of the HUD funds. (Funding Recommended: $2,500) Individual Development Account (IDA) Project - (Total Action Against Poverty) Partial operating funds to conduct a program assisting lower-income city residents to accumulate savings for the downpayment to purchase a home. (Funding Recommended: $22,406) MortQaae Assistance Proflram - (Department of Housing & Neighborhood Services) Provides funds for Iow-interest loans of up to $8,000 to homebuyem for down payment and closing cost assistance. (Funding Recommended: $51,199. Note: The funding source is the HUD "American Dream Downpayment Initiative" 2004/2005 allocation to the city.) Nei,qhborhood Development Grents - (Department of Housing and Neighborhood Services) Provides funds for competitive grants, ranging from $250 to $20,000 for eligible projects, to organizations that have completed a neighborhood improvement plan. (Funding Recommended: $40,000) NNEO Fifth Street Gateway Project- (NW Neighborhood Environmental Organization) CDBG and HOME funds set aside for the 2004/2005 installment for this project, toward a total commitment of $2,350,000. (Funding Recommended: $500,000; Note: In the event that, dudng the 2004/2005 period, this project is unable to use any or all of these funds or the 2003/2004 installment of $200,000, the funds may be reallocated to activities in the Gainsbom neighborhood. Any such reallocation would affect the timing of installments, but not the overall commitment to the NNEO project.) Prelect GOLD (Gainsboro Opportunities Leveraqing Development) - (Roanoke Redevel-opment and Housing Authority and Blue Ridge Housing Development Corp.) Joint submission by RRHA and BRHDC for homeownership activities, such as acquisition and rehabilitation or new construction of properties for sale, downpayment assistance, and homeowner education; rehabilitation of owner-occupied and rental housing; and limited/emergency repairs, including assistance targeted to the elderly. Leverages an additional $1.0 million through lines of credit, pdvate loan funds and state loan funds. (Funding Recommended: $926,293) RAM House - (Roanoke Area Ministries) Funds to provide essential services and assist with maintenance/operational costs of the shelter, including purchasing and installing a commercial dishwasher; yearly maintenance fees covering electricity, water, sewer, etc.; and shelter heating costs. (Funding Recommended: $25,000) RAM House Improvements - (Roanoke Area Ministries) Last year, this project was awarded $100,000 in five annual installments to assist in the major renovations and accessibility improvements to the facility. The first $20,000 installment was effective July 1, 2003. The project is to be complete in the fall of 2004. Therefore, to reduce both interest and administrative costs, the remaining four installments would be combined and effective as of July 1, 2004. (Funding Recommended: $80,000) Resource Mothem - (Roanoke City Health Department) Partially funds salary and benefits of one case worker providing counseling and support to pregnant teens and young adults. (Funding Recommended: $10,638) RESOURCE-FUL Facility Based Elder Care Manapement & Resource Center - (Family Services of Roanoke Valley) Funds staff wages, taxes and benefits for care management and counseling services, along with educational and resource identification information at Momingslde Manor, Maltose Towers and McCray Court. (Funding Recommended: $41,969) Roanoke Valley Interfaith Hospitality Network - (Roanoke Valley Interfaith Hospitality Network) Funds to assist essential services and maintenance/operation of the shelter, such as purchasing bedding; client assistance funds; and client transportation (fuel and maintenance of program's van); telephone lines for case management; laundry supplies; and assurance of accessibility. (Funding Recommended: $12,800) School Aoe After-School Therapeutic Childcam - (YWCA of Roanoke Valley) Funding provides fur program staffing and materials. The YWCA in collaboration with Blue Ridge Behavioral Health Cam, City of Roanoke Schools and ama shelters will provide school age therapeutic childcare, which combines educational after school programming with outpatient therapeutic treatment services to children who have mental, behavioral, or emetional illness. (Funding Recommended: $39,754) Small Business Development Center - (Roanoke Regional Chamber of Commerce) Funds staff and other operational costs of facilitating job creation in poverty areas of the City and for Iow/mod-income persons by providing assistance to starting and expending businesses. (Funding Recommended: $25,000) Southeast By Design - 2004-2005 Delivery Costs - (Roanoke Redevelopment and Housing Authority) The City has set aside up to $260,000 in CDBG funds for the project delivery and administrative funds for the Housing Authority and Blue Ridge Housing associated with their Southeast By Design activities to occur during 2004/2005. Any balance in these funds will be reallocatod to other activities, with priority given to infTastructure improvements in the Gainsboro and/or Gilmer neighborhoods. Special Needs Proaram - (Roanoke Redevelopment and Housing Authority) Funds for limited and emergency owner-occupied housing repair activities in the Gainsboro, Gilmer and Southeast areas, including, but not limited to, assistance targeted to the elderly. See also 'Helping Elderly Live Pleasantly" above. (Funding Recommended: $160,000) Substandard Housing Rehabilitation/Reconstruction -- Non-Low/Mod-Income - (Department of Housing and Neighborhood Services) Funds to broaden the housing choice through financial incentives to developers or other organizations and individuals to assist in the acquisition and rehabilitation or reconstruction of substandard housing which may be sold to individuals exceeding 80% of the median family income. (Funding Recommended: $100,000) Summer Camo Scholarships - (Boys & Girls Club of Roanoke Valley) Funds for scholarships to disadvantaged youth which allows them to attend the summer program offered by the Boys & Girls Club. (Funding Recommended: $15,000) Taraetad Neiahborhood Infrastructure Improvemenls - (Engineering Division) Funds for sidewalks, curb and gutter or other infrastructure needs in either the Gainsboro or Gilmer neighborhoods. (Funding Recommended: $69,592) Transitional Living Center- (Total Action Against Poverty) Funds for meiotanance and operation of the shelter, such as purchasing playground equipment, furniture for resident and other rooms and for outdoor needs, and construction and improvement of bathrooms. (Funding Recommended: $12,431) TRUST, The Roanoke Valley Trouble Center - (TRUST) Provides for essential services and maintenance/operational costs of shelter, such as transitional and emergency housing, including emergency hotel stays for families when TRUST is full, drug testing, food, and client development/lifa skills training. (Funding Recommended: $30,500) Women's Resource Center Domestic Violence Cdsis sorvLce_s - (Total Action Against Poverty) Provides for staff costs of a crisis intarvention counselor and some materials for the program, which responds to the needs of domestic v!olence victims and their children. (Funding Recommended: $39,477) YMCA Maoic Place at Hurt Park and Mom inqside - (YMCA of Roanoke Valley) Funding for staffing and program activities of the after-school programs at Hurt Park and Momingside elementary schools. (Funding Recommended: $30,603) WVCA Youth Club- (YWCA of Roanoke Valley) Provides staffing for after-school and summer activities to assist youth, ages 10 to 15, to avoid at-risk behaviors. (Funding Recommended: $8,250) MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us May 17, 2004 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #110-467 Mr. Courtney W. Penn 506 12 Street, N. W. Roanoke, Virginia 24017 Dear Mr. Penn: At a special meeting of the Council of the City of Roanoke which was held on Thursday, May 13, 2004, you were appointed as a Trustee of the Roanoke City School Board for aterm of three years, commencing July 1, 2004, and ending June 30, 2007. Please find enclosed a Certificate of your appointment. Your Oath of Office has been forwarded to Cindy H. Lee, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office on July 1. You are requested to return one copy of the Oath of Office to the undersigned prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. On behalf of the Mayor and Members of the Roanoke City Council, thank you for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure Mr. Courtney W. Penn May :~7, 2004 Page 2 pc: Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W., Roanoke, Virginia 24017 Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Stephanie M. Moon, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OFROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 13th day of May, 2004, Courtney W. Penn was appointed as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 2004, and ending June 30, 2007. Given under my hand and the Seal of the City of Roanoke this 17th day of May, 2004. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanokc.va, us May 17, 2004 STEPHANIE M. MOON Deputy City Clerk SHEII~ N. HARTMAN Assistant City Clerk File #110-467 Mr. Alvin L. Nash 1627 Lonna DriVe, N. W. Roanoke, Virginia 24019 Dear Mr. Nash: At a special meeting of the Council of the City of Roanoke which was held on Thursday, May 13, 2004, you were reappointed as a Trustee of the Roanoke City School Board for aterm of three years, commencing July 1, 2004, and ending June 30, 2O07. Please find enclosed a Certificate of your reappointment. Your Oath of Office has been forwarded to Cindy H. Lee, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office on July 1. You are requested to return one copy of the Oath of Office to the undersigned prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. On behalf of the Mayor and Members of the Roanoke City Council, thank you for your willingness to continue your service to the City of Roanoke as aTrustee of the Roanoke City School Board. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure Mr. Alvin L. Nash May 17, 2004 Page 2 pc: Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W., Roanoke, Virginia 24017 Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box :~3145, Roanoke, Virginia 2403! Stephanie M. Moon, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 13th day of May, 2004, Alvin L. Nash was reappointed as a Trustee of the Roanoke City School Board for a term of three years, commencing July ]., 2004, and ending June 30, 2007. Given under my hand and the Seal of the City of Roanoke this 17th day of May, 2004. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk May 20, 2004 File #467 Ms. Linda F. Wright 2881 Larkview Circle, S. W. Roanoke, Virginia 24015 Dear Ms. Wright: At a special meeting of the Council of the City of Roanoke which was held on Thursday, May 13, 2004, Alvin L. Nash and Courtney W. Penn were appointed as Trustees of the Roanoke City School Board, for terms of three years each, commencing July 1, 2004 and ending June 30, 2007. On behalf of the Mayor and Members of the Roanoke City Council, I would like to express appreciation for your interest in serving on the Roanoke City School Board. Sincerely, Mary F. P~'~a er, CMC City Clerk MFP:ew 10. Roanoke Education Association, Inc. EO. Box 22 Roauokc, Virginia 24002 Vir~nia Education Association and Natioaal F-ducafion Association May 11, 2004 Dear Mayor and Members of Roanoke City Council, Roanoke Education Association has interviewed all three candidates for the two seats on the Roanoke City School Board. All three were formidable in their answers and candor. They demonstrated various levels of knowledge regarding educational issues and we were impressed with their credentials and their sincerity in serving public education. We as a committee could certainly see all three serving on the School Board. After much deliberation, we as a committee wish to endorse Mr. Alvin Nash to serve as a trustee of Roanoke City Public Schools. As difficult a task as this is, we are confident that as a board, you will make the best selection possible based on the needs of our school system. Thank you for your consideration. Sincerely, ~ Anita James/Price, President, REA 10. 3101 Willow Road Roanoke, Virginia 24017 May 11, 2004 Dear Mayor and Members of C~ Council, As an individual and citizen of Roanoke for over 25 years and have served as much time if not more in education, I value the position of School Board trustee with a groat deal of respect. Serving this appointed position is an awesome responsibility and one not to be dealt with lightly or as a position of "resume building". Much must be taken into consideration including the reciprocal relationship between Council and the Board. Therefore. it is with the utmost confidence that I wish to endorse Mr. Courtney Penn. I have known him for a number of years both personally and professionally. We have served on several task forces and committees together. His professionalism and character have always impressed me. I also respect the fact that he recognizes the need to improve collaboration between our educational stakeholders and promote communication. He has also demonstrated his understanding of educational issues and management. I would also like to take this opportunity to convey to you my personal concerns in the matter in which this particular selection process was handled. In the past, public impute was allowed for School Board candidates. Although this was conducted earlier on, the candidates for consideration were suddenly changed during the process. I can't help but wonder was this fair or equitable? To me, at the least, it has been quite confusing and disappointing as to how the selection process was finally handled. Certainly as a parent and employee of Roanoke City Schools, I have a vested interest in the awesome responsibility of how decisions are made regarding who will assume the position of trustee of our School system. When the rules of the game are changed during the game, it makes for more confusion. Thank you for hearing my considerations and me. Anita ~an~es Price