HomeMy WebLinkAboutCouncil Actions 06-21-04
Fitzpatrick
36713-062104
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 21, 2004
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RoII Call. (All Council Members were present.)
The Invocation was delivered by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday,June 23, 2004,
at 7:00 p.m., and Sunday, June 27, 2004, at 4:00 p.m. Council meetings are
offered with closed captioning for the hearing impaired.
1
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL
MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION.
CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED
ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM
456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM.CLlCK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER
WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE
COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS
WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE
THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE ATWWW.ROANOKEGOV.COM. TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A Resolution paying tribute to the Honorable Ralph K. Smith, Mayor, City of
Roanoke.
Adopted Resolution No. 36713-062104 (6-0 - Mayor
Smith abstained from voting.)
File #80-132
2
A Resolution paying tribute to the Honorable William D. Bestpitch, Council
Member.
Adopted Resolution No. 36714-062104
(6-0 - Mr. Bestpitch abstained from voting.)
File #80-132
A Resolution paying tribute to the Honorable Linda F. Wyatt, Council Member.
Adopted Resolution No. 36715-062104
(6-0 - Ms. Wyatt abstained from voting.)
File #80-1 32
A Resolution paying tribute to Dr. E. Wayne Harris, Superintendent, Roanoke
City Pubic Schools.
Adopted Resolution No. 36716-062104 (7-0)
File #80-467
Presentation of Commemorative Tree Program Signs and Mementoes to
Council Members Bestpitch and Cutler.
File #80-240
3.
CONSENT AGENDA
Approved (7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
3
C-1 Minutes ofthe regular meeting of Council held on Monday, February 5,
2001; the regular meeting of Council held on Monday, April 19, 2004,
recessed until Thursday, April 22, 2004 and recessed until Friday, April 30,
2004; and special meetings of Council held on Thursday, April 29, 2004.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
(-2 A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
Approved (7-0)
File #1 32
C-3 A communication from Council Member Alfred T. Dowe, Jr., Chair, City
Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss performance evaluations of Council-Appointed Officers,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
Approved (7-0)
File #132
C-4 A communication from John Renick, Secretary, advising of the
resignation of Joe Schupp as a member of the Roanoke Neighborhood
Advocates.
RECOMMENDED ACTION:
Accept the resignation
receive and file
communication.
and
the
File #488
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
4
5. PETITIONS AND COMMUNICATIONS:
a. Presentation with regard to the history of urban renewal in the City of
Roanoke. Dr. Mindy Thompson Fullilove, Spokesperson. (Sponsored by
Mayor Smith and Council Member Bestpitch.)
File #200
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
1. Approval ofthe Fiscal Year 2004-2005 Annual Operating Budget
for The Hotel Roanoke Conference Center Commission.
Adopted Budget Ordinance No. 36717-062104
and Resolution No. 36718-062104. (7-0)
File #60-247
2. Acceptance of the 2004-2005 Community Development Block
Grant, HOME Investment Partnerships Program and Emergency
Shelter Grant; and appropriation and transfer of funds.
Adopted Budget Ordinance No. 36719-062104
and Resolution No. 36720-062104. (7-0)
File #60-236
3. Transfer of funds in connection with the re-installation of an
overhead sign structure on Orange Avenue, N. W., between
Williamson Road and 1-581.
Adopted Budget Ordinance No. 36721-062104.
(7 -0)
File #60-107
5
4. Execution of an agreement with the County of Roanoke for
construction and improvements to the Regional Driver Training
Facility.
Adopted Budget Ordinance No. 36722-062104
and Resolution No. 36723-062104. (7-0)
File #5-60
5. Transfer of funds in connection with recommendations by the
Human Services Committee for certain qualified agencies for
fiscal year 2004-2005.
Adopted Budget Ordinance No. 36724-062104.
(7 -0)
File #60-72
6. Acceptance of a Law Enforcement Terrorism Prevention Program
Grant from the Department of Criminal Justice Services, in the
amount of $224,856.00.
Adopted Budget Ordinance No. 36725-062104
and Resolution No. 36726-062104. (7-0)
File #5-60-236
7. Acceptance of an Urban and Community Forestry Grant from the
Virginia Department of Forestry, in the amount of $13,500.00.
Adopted Budget Ordinance No. 36727-062104
and Resolution No. 36728-062104. (7-0)
File #60-236-240
8. Amendment of the regional contract governing The Roanoke
Valley Library Consortium.
Adopted Ordinance No. 36729-062104. (7-0)
File #323
6
9. Appropriation and transfer of funds in connection with the
Comprehensive Services Act Supplemental Allocation.
Adopted Budget Ordinance No. 36730-062104.
(7 -0)
File #60-72
10. Execution of a Regional Hazardous Materials Response Team
contract with the Virginia Department of Emergency Management
for fiscal years July 2004 - June 2008; and appropriation of
funds.
Adopted Budget Ordinance No. 36731-062104
and Resolution No. 36732-062104. (7-0)
File #60-188
11. Execution of separate agreements with Total Action Against
Poverty, Inc., and the Virginia Department of Transportation, in
connection with renovation of the historic Hotel Dumas to create
the Dumas Center for Artistic and Cultural Development; and
appropriation of funds.
Adopted Budget Ordinance No. 36733-062104
and Resolution No. 36734-062104. (7-0)
File #60-77-226
12. Transfer of funds in connection with the O. Winston Link Railwalk
and Warehouse Business Center project
Adopted Budget Ordinance No. 36735-062104.
(7 -0)
File #60-392
7
13. Transfer of funds between certain accounts and the use of excess
budgeted personal services funds. Darlene L. Burcham, City
Manager, and Jesse A. Hall, Director of Finance.
Adopted Budget Ordinance No. 36736-062104.
(7 -0)
File #60-385
14. Appropriation of funds in connection with the Roanoke Grow
America Fund.
Adopted Budget Ordinance No. 36737-062104.
(7 -0)
File #60-450
15. Amendments to an agreement with Arena Ventures, L.L.C.
Adopted Ordinance No. 36738-062104. (7-0)
File #192
BRIEFINGS:
Civic Center Auditorium Seating Update
15 Minutes
Dr. Martin Luther King, Jr. Bridge
15 Minutes
b. CITY ATTORNEY:
1. Amendment of Chapter 26, Sewers and Sewaqe Disposal, Code of
the City of Roanoke (1979), as amended, to conform with
changes necessitated by implementation of the Western Virginia
Water Authority.
Adopted Ordinance No. 36739-062104. (7-0)
File #24-27-468
8
2. Amendment of Chapter 35, Water, Code of the City of Roanoke
(1979), as amended, to add appropriate references to the
Western Virginia Water Authority and to repeal sections no longer
applicable as a result of creation of the Authority.
Adopted Ordinance No. 36740-062104. (7-0)
File # 24-27-468
3. Readoption and reenactment of the Code of the City of Roanoke
(1979), as amended.
Adopted Ordinance No. 36741-062104. (7-0)
File #24
c. DIRECTOR OF FINANCE:
1. Assumption of the City's Series 2003 Sewer Revenue Bond from
the Virginia Resources Authority by the Western Virginia Water
Authority.
Adopted Resolution No. 36742-062104. (7-0)
File #27-53-468
2. Designation of the Western Virginia Water Authority as a
Participating Employer in the City of Roanoke Pension Plan.
Adopted Ordinance No. 36743-062104. (7-0)
File #27-429-468
3. Transfers of Internal Service Fund balances.
Adopted Budget Ordinance No. 36744-062104.
(7 -0)
File #60-355
9
7. REPORTS OF COMMITTEES:
a. Request of the Roanoke City School Board to close-out 47 school
grants. Richard L. Kelley, Assistant Superintendent for Operations,
Spokesperson.
Received and filed.
File#236-467
b. Request of the Roanoke City School Board to appropriate $30,000.00
for Crystal Spring Elementary School improvements, and $324,480.00
for the School Bus Retrofit project; and a report of the Director of
Finance recommending that Council concur in the request. Richard L.
Kelley, Assistant Superintendent for Operations, Spokesperson.
Adopted Budget Ordinance No. 36745-062104.
(7 -0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS.
a. A Resolution changing the place of commencement of the regular
meeting of City Council scheduled to be held at 9:00 a.m., on Tuesday
July 6, 2004.
Adopted Resolution No. 36746-062104. (7-0)
File #132
10
10. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Fitzpatrick commended Mayor Smith
and Council Members Bestpitch and Wyatt for their
role in creation of the Western Virginia Water
Authority.
File #27-80-468
Council Member Cutler congratulated Sherman L.
Stovall upon his appointment as Director of
Management and Budget, effective June 11, 2004.
File #80-299
The Mayor advised that it has been a pleasure to
serve the citizens of the City of Roanoke as Mayor
for the past four years.
File #80-132
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Mr.Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, spoke
with regard to patriotism, the death of President Ronald
Reagan, and the appropriateness of celebrating the
Fourth of July at Victory Stadium.
File #122-367
11
Mr. Robert Gravely, 729 Loudon Avenue, N. W., spoke
with regard to housing, satisfactory wages for City
employees, and diversity.
File #178-184
12. CITY MANAGER COMMENTS:
The City Manager expressed appreciation to City
employees who participated in the Relay for Life event
which was sponsored by the American Cancer Society on
Friday, June 18, 2004, at Victory Stadium, and advised
that City employees raised over $5,000.00.
She commended those City employees who participated
in the Building New Partnerships Conference which was
held at The Hotel Roanoke and Conference Center on
Saturday, June 19, 2004, which included participation by
over 30 City departments and organizations; workshops
were offered on small loans, bonding and certification,
and insurance, etc., and provided an opportunity for City
departments to provide information on their role in City
government.
The City Manager advised that the Governor of Virginia
has recognized the City of Roanoke as one of five
communities whose Enterprise Zone has been
reauthorized for another 20 years.
File #45-80-184-266
The meeting was declared in recess and the Council
reconvened in the Council's Conference Room for two
briefings, which were followed by two closed sessions.
12
CERTIFICATION OF CLOSED SESSION. (4-0) Mayor Smith
and Council Members Dowe and Fitzpatrick were not in
the Council Chamber when the vote was recorded.
Dennis R. Cronk was appointed as a member ofthe Board
of Directors, Virginia Western Community College, to fill
the unexpired term of Harriett S. Lewis, ending June 30,
2006.
File #110-467
Saduma H. Guhad was appointed as a member of the
Youth Services Citizen Board for a term ending May 31,
2007.
File #110-304
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
7:00 P.M., IN THE CITY COUNCIL CHAMBER.
13
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 21, 2004
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order -- Roll Call.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Smith.
Welcome. Mayor Smith.
NOTICE:
The Council meeting will be televised live by RVTV Channel 3 to be replayed
on Wednesday, June 23, 2004, at 7:00 p.m., and Sunday, June 27, 2004, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
14
A. PUBLIC HEARINGS:
1. Request of Public Facility Consortium, LLC, that a portion of two tracts
of land located at 2903 Peters Creek Road, N. W., containing 11.5
acres, more or less, identified as Official Tax Nos. 6410105 and
6410106, be rezoned from RS-3, Residential Single Family District, and
C-2, General Commercial District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner. Maryellen F.
Goodlatte, Attorney.
Adopted Ordinance No. 36747-062104. (6-0)
(Council Member Dowe arrived late.)
File #51
2. Request of Mid-South Management, LLC, a Virginia limited liability
company, that proffered conditions presently binding upon a tract of
land located at the intersection of Orange Avenue and King Street,
N. E., designated as Official Tax No. 7090511, as set forth in Ordinance
No. 29147, adopted on June 20, 1988, be amended. Edward A. Natt,
Attorney.
Adopted Ordinance No. 36748-062104. (6-0)
(Council Member Dowe arrived late.)
File #51
3. Proposed expansion of Downtown Roanoke Service District boundaries.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36749-062104. (7-0)
File #277-380
4. Amendment of the Vision 2001-2020 Comprehensive Plan to include
the Franklin Road/Colonial Avenue Area Plan. R. Brian Townsend,
Agent, City Planning Commission.
Adopted Ordinance No. 36750-062104. (7-0)
File #200-424
15
5. Request of the City of Roanoke to permanently vacate, discontinue and
close a certain 32.5 square foot portion of a 1 5-foot alley located
between 3rd and 4th Streets, S. W., adjacent to a parcel of land identified
as Official Tax No.1 011306. R. Brian Townsend, Agent, City Planning
Commission.
Adopted Ordinance No. 36751-062104. (7-0)
File #514
6. Proposed adjustment ofthe aggregate amount of the Fiscal Year 2004-
2005 School Fund Budget, in connection with appropriation of an
additional $4,049,545.00 from the Commonwealth of Virginia.
Richard L. Kelley, Assistant Superintendent for Operations,
Spokesperson.
Adopted Budget Ordinance No. 36752-062104.
(7 -0)
File #60-467
7. Proposed adoption of a resolution authorizing the City of Roanoke to
contract a debt and to issue or reallocate the proceeds of general
obligation public improvement bonds of the City, in the amount of
$22,350,000.00, for various capital improvement projects and capital
equipment projects. Darlene L. Burcham, City Manager.
Adopted Resolution No. 36753-062104 and Budget
Ordinance Nos. 36754-062104 and 36755-062104.
(7 -0)
File #53-60-217
16
8. Amendments and revisions to Chapter 31, Subdivisions, and Chapter
36.1, Zoninq, Code of the City of Roanoke (1979), as amended, to
achieve various purposes as the result of creation of the Western
Virginia Water Authority. R. Brian Townsend, Agent, City Planning
Commission.
Adopted Ordinance Nos. 36756-062104 and
36757-062104. (7-0)
File #24-27-51-252-468
9. Authorization of execution of an Operating Agreement among the City
of Roanoke, the County of Roanoke, and the Western Virginia Water
Authority, which authorizes the conveyance of certain parcels of land,
both within and without the City, and the transfer of certain vehicles
and other equipment, upon certain terms and conditions. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 36758-062104. (7-0)
File #27-166-468-472
Ordinance No. 36759-062104 was adopted
establishing the compensation for the City Manager,
City Attorney, Director of Finance, Municipal Auditor
and City Clerk for the fiscal year beginning July 1,
2004.
File #1 84
B. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
17
Mr. Chris Craft, 1501 East Gate Avenue, N. E., inquired as
to future plans by the City regarding the East Gate
neighborhood, i.e.: sidewalks, curb and gutter, East Gate
Park improvements, etc. He called attention to overgrown
weeds at the foot of East Gate Avenue which could create
a traffic hazard for motorists making a left turn. He
expressed concern that City of Roanoke customers of the
Western Virginia Water Authority will experience an
increase in water rates while the rates of Roanoke County
customers will not change; and questioned the advantage
of monthly billing as opposed to the current three month
billing cycle.
File #20-27-67-468
18
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36713-062104.
A RESOLUTION paying tribute to the Honorable Ralph K. Smith, Mayor ofthe City
of Roanoke, and expressing to him the appreciation of this City and its people for his
exemplary public service.
WHEREAS, Mayor Smith served in the United States Coast Guard Reserve from 1964
to 1970, and he is founder and President of Ralph Smith, Inc., a Roanoke business for 34 years,
which is engaged in fabrication of steel for industry;
WHEREAS, at the Councilmanic election held the first Tuesday in May, 2000, Mr.
Smith was elected Mayor, for a four year term commencing July 1, 2000, and ending June 30,
2004;
WHEREAS, Mayor Smith has given unselfishly of his time to serve as President ofthe
Board of Directors of the Greater Roanoke Transit Company, Member of the Budget and
Planning Committee, Personnel Committee, Hotel Roanoke Conference Center Commission,
Roanoke Valley/Alleghany Regional Commission, and as ex-officio member of all City
committees, always displaying personal characteristics of honesty, integrity, friendliness,
tenacity, and responsiveness to the public;
WHEREAS, while supporting numerous civic and community organizations, including
Williamson Road Area Business Association and Roanoke Valley Greenways, Mayor Smith
has continued to support the Roanoke City Republican Committee, and served as Chairman
H:\MEASURES\R-APPREClATIONTOMA YORSMlTH.DOC
from 1996 to 1998. He is a long-standing member of the Williamson Road Lions Club,
Director of the Virginia Recreational Facilities Authority, and Director of the Congressional
Awards Foundation by appointment of Governor George Allen; he also serves as Director and
Secretary of Freedom Alliance, Director of the Miss Virginia Pageant, Inc., First Citizens Bank
Advisory Board, and is a member ofthe Christian Coalition Board of Directors, and Alliance
for Individual Rights & Responsibilities (AIRR);
WHEREAS, in keeping with the practice of former Mayors Roy L. Webber, Noel C.
Taylor and David A. Bowers, Mayor Smith has maintained an open door policy relating to the
day to day operations of the Mayor's Office by meeting with citizens and others to hear their
concerns and suggestions for the City of Roanoke;
WHEREAS, Mayor Smith was instrumental in establishing the first Roanoke Regional
Leadership Summit of elected officials and administrators which continues to meet quarterly,
while an executive subcommittee of City Mayors, County Chairs and Administrators have
continued to meet monthly to address mutual problems and work together on common goals;
WHEREAS, Mayor Smith has been a strong advocate of improved air service for the
Roanoke Valley, quality government services, strong neighborhoods, economic development,
quality education, regional cooperation, and fiscal responsibility, and a voice ofthe business
community by his monthly attendance at BIZBREAK meetings, a monthly breakfast meeting
where business owners and various companies, large and small, meet with the City Manager
and the Mayor for the purpose of discussing issues of interest to the City and to local
businesses; and
WHEREAS, prior to his election as Mayor he served on the Roanoke City Building
Code Appeals Board and the Mill Mountain Advisory Committee;
H:\MEASURES\R-APPRECIATIONTOMA YORSMITH.DOC
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1 Council adopts this means of recognizing and commending the services rendered
to the City of Roanoke and its people by the Honorable Ralph K. Smith.
2. The City Clerk is directed to forward an attested copy of this resolution to the
Honorable Ralph K. Smith.
ATTEST:
City Clerk.
H:\MEASURES\R.APPRECIATlONTOMA YORSMITH.DOC
~\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36714-062104.
A RESOLUTION paying tribute to the Honorable William D. Bestpitch and
expressing to him the appreciation ofthis City and its people for his exemplary public
service.
WHEREAS, at the Councilmanic election held the first Tuesday in May 2000, the
Honorable William D. Bestpitch was elected to City Council, and served the City as a
member of Council, for a four year term commencing July 1, 2000, and ending June 30,
2004;
WHEREAS, Mr. Bestpitch attended Virginia Commonwealth University,
receiving his B.S.W. in 1983 and his M.S.W. in 1984, attended the Sorensen Institute for
Political Leadership at the Weldon Cooper Center at the University of Virginia, and
has been in the human services field since 1974, including correctional counseling,
substance abuse treatment, policy and legislative analysis, program development and
technical assistance, residential treatment of severely emotionally disturbed children,
home based family counseling, and long term care of the elderly, and has served his
fellow citizens at TAP, Blue Ridge Community Services (now Blue Ridge Behavioral
Health Care), Family Service of Roanoke Valley, and the Virginia Veterans Care
Center, as well as serving as adjunct instructor for Radford University School of Social
Work;
H:IMEASURES\R.BESTPITCHAPPREClATlON2004.DOC
WHEREAS, Mr. Bestpitch served diligently and with distinction as a member of
this Council, performing in a selfless manner as he discharged his duties and service to
the citizens of the City;
WHEREAS, in concluding his four-year term as a member of Roanoke City
Council, Mr. Bestpitch will be remembered for his attention to detail and his
unmistakably straightforward, no-nonsense manner, and his penchant for accuracy
which guaranteed that any issues he attended to were followed through to completion;
WHEREAS, Mr. Bestpitch has served the City of Roanoke with distinction as
Chair of the Legislative Committee and member of the Board of Directors of the
Greater Roanoke Transit Company, Finance Best Practices Task Force, City of
Roanoke Transportation Safety Commission, Audit Committee, a member and former
Chair of the Budget and Planning Committee, Personnel Committee, Virginia's First
Regional Industrial Facility Authority , New River Valley Commerce Park Participation
Committee, Roanoke Neighborhood Partnership Steering Committee, and its Ad Hoc
Study Committee, Virginia Recreation Facilities Authority, Roanoke Valley Area
Metropolitan Planning Organization, Virginia's First Coalition of Cities, and the War
Memorial Committee;
WHEREAS, Mr. Bestpitch has been actively involved in community affairs and
has served or is serving on the Blue Ridge Zoological Society of Virginia, Inc., Board of
Directors, Kiwanis Club of Roanoke, is a former treasurer and president of Old
Southwest, Inc., Vice-Chair ofthe Roanoke Valley-Allegheny Regional Commission, St.
H:\MEASURES\R-BESTPITCHAPPREClATJON2004.00c
John's Community Youth Program, Community Advisory Board, Total Action Against
Poverty, and the United Way of Roanoke Valley.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. This Council adopts this means of recognizing and commending the many
services rendered to the City of Roanoke and its people by the Honorable William D.
Bestpitch.
2. The City Clerk is directed to forward an attested copy ofthis resolution to
the Honorable William D. Bestpitch.
ATTEST:
City Clerk.
H:\MEASURES\R-BESTPITCHAPPRECIATION2004.00c
"'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36715-062104.
A RESOLUTION paying tribute to the Honorable Linda F. Wyatt and
expressing to her the appreciation of this City and its people for her exemplary pnblic
service.
WHEREAS, Ms. Wyatt attended Bluefield College, receiving her A.A. in 1970,
and receiving her B. S. in Education in 1972 and her M. S. in Education from Radford
University in 1976, and was selected to attend the Sorensen Institute for Political
Leadership at the Weldon Cooper Center at the University of Virginia;
WHEREAS, after serving a total of thirty years in the Roanoke City Public
Schools as an elementary school teacher, she retired in March 2002;
WHEREAS, Ms. Wyatt is a member of many organizations, including the Delta
Kappa Gamma international education sorority, whose members are recognized and
inducted due to their contributions to education in their communities; she is a member
of Epsilon Sigma Alpha, a philanthropic sorority which raises money for S1. Jude's
Hospital, Easter Seals, and scholarships for Roanoke area high school students; and
being a dedicated community activist she was a four-year volunteer human relations
f
trainer and tutor at Hegira House, a treatment center for recovering drug addicts; and
is the recipient of the Family Services of Roanoke Valley award for contributions to
family and family life;
H:\MEASURES\R.WYATIAPPREClATI0N2004.00c
WHEREAS, Ms. Wyatt is a past member of the Board of Directors of the
National Education Association and the Virginia Education Association, and is active in
the Democratic Party, having served as Secretary of the Sixth District Democratic
Committee, and as a member of the Virginia Democratic Party's Central Committee;
WHEREAS, Ms. Wyatt served the City of Roanoke with distinction as Chair of
the Audit Committee and a member ofthe Board of Directors ofthe Greater Roanoke
Transit Company, the Budget and Planning Committee, the Personnel Committee,
Legislative Committee, Roanoke Civic Center Commission, the Virginia Municipal
League Policy Committee - Human Development and Education, the Mayor's
Committee for People with Disabilities, the Roanoke Civic Center Commission, the
Virginia CARES Board of Directors, the Virginia Museum of Transportation Board of
Directors, and the Roanoke Valley Convention and Visitor's Bureau Board of Directors
(Alternate Member);
WHEREAS, Ms. Wyatt was first elected to City Council on May 3, 1994, to fill
the unexpired term of Beverly T. Fitzpatrick, which ended June 30,1996;
WHEREAS, Ms. Wyatt was elected Vice-Mayor ofthe City of Roanoke by virtue
of receiving the largest number of votes in the Councilmanic election held on the first
Tuesday of May, 1996, and served in this office from July 1, 1996, to June 30,1998;
WHEREAS, Ms. Wyatt served diligently and with distinction as Vice-Mayor,
performing many and varied responsibilities required of her as Vice-Mayor in a selfless
H:\MEASURES\R-WYATIAPPREClATION2004.DOC
manner while honorably discharging her other duties on the City Council; and at the
election held in May, 2000, Ms. Wyatt won another 4-year term on City Council; and
WHEREAS, at the end of her four-year term as a member of Roanoke City
Council, Ms. Wyatt will have devoted thirty-two faithful years to public service.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. This Council adopts this means of recognizing and commending the many
services rendered to the City of Roanoke and its people by the Honorable Linda F.
Wyatt.
2. The City Clerk is directed to forward an attested copy ofthis resolution to
the Honorable Linda F. Wyatt.
ATTEST:
City Clerk.
H:\MBASURBS\R.WYATTAPPRBClATl0N2004.DOC
~ /2.5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36716-062104.
A RESOLUTION paying tribute to Dr. E. Wayne Hams, Superintendent of Schools for the
Roanoke City Public Schools, and expressing to him the appreciation of this City and its citizens for
his public service to our community and its children.
WHEREAS, Dr. Hams has announced his retirement as Superintendent of Schools effective
December 31, 2004, after eleven years of exemplary service to the City's Public Schools;
WHEREAS, Dr. Banis who is a native of Salem, Virginia, returned to the Roanoke Valley to
begin his tenure as Superintendent of Schools for the City Public Schools on July 1, 1993;
WHEREAS, Dr. Banis graduated with a Bachelor of Arts degree from Shepherds College,
earned a Master of Arts degree from Colorado State University, earned a Master in Education from
the Harvard Graduate School of Education and earned a doctorate degree in Education from the
Harvard Graduate School of Education;
WHEREAS, Dr. Hams has demonstrated a high level ofleadership, grace and professionalism
during his tenure as Superintendent of Schools for the Roanoke City Public Schools;
WHEREAS, in demonstration of his exemplary leadership, Dr. Hams helped to champion the
International Baccalaureate Program in the Roanoke City Public Schools making it only one of eight
school systems nationwide to offer the International Baccalaureate Program to the children of the
Roanoke Valley from kindergarten through high school;
WHEREAS, Dr. Hams also helped to implement a nationally recognized and award winning
technology strategic plan for all schools and administrative offices in the Roanoke City Public
Schools;
H:\Measures\Dr. Harris resolution. doc
1
WHEREAS, under Dr. Harris' leadership the number of students taking dual enrollment and
advance placement courses has increased significantly; and
WHEREAS, as a result of Dr. Harris' boundless energy and determination, the drop out rate
in the Roanoke City Public Schools has been cut in half since Dr. Harris began as Superintendent in
1993.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
l. City Council adopts this resolution as a means of recognizing and commending the
many years of service rendered to the City of Roanoke, the Roanoke City Public Schools and its
students by Dr. E. Wayne Harris.
2. The City Clerk is directed to transmit an attested copy of this resolution to Dr. Harris.
ATTEST:
City Clerk.
H:\Measures\Dr. Harris resolution. doc
2
477
REGULAR WEEKLY SESSION-----ROANOKE CITY COUNCIL
February 5, 2001
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
February 5, 2001, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reqular Meetinqs, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., William White, Sr., Linda F. Wyatt, William D. Bestpitch and Mayor
Ral ph K. Smith--------------------------------------------------------7.
ABSENT: None--------------------------------------------------O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
COMMITTEES-CITY COUNCIL: A communication from the Honorable Ralph K.
Smith, Mayor, requesting a Closed Meeting to discuss vacancies on various
authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the
body.
Mr. Harris moved that Council concur in the request to convene in Cased
Meeting as above described. The motion was seconded by Mr. Bestpitch and
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None---------------------------------------------_____--0.
478
CITY COUNCIL: A communication from the City Attorney requesting a Closed
Meeting to consult with legal counsel on a matter of actual litigation, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before the body.
Mr. Harris moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Bestpitch and
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
CITY COUNCIL-CITY EMPLOYEES: A communication from Council Member
C. Nelson Harris, Chair, City Council Personnel Committee, requesting a Closed
Meeting to discuss the performance of two Council-Appointed Officers, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the
body.
Mr. Harris moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Bestpitch and
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith------------------------------------------------------ --7.
NAYS: None----------------------------------------------------0.
At 12:20 p.m., the Mayor declared the meeting in recess to be reconvened in
the Emergency Operations Center Conference Room, Room 159, for a briefing by
the City Manager with regard to the 1-73 project.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with all Members of the Council in attendance, with
the exception of Council Member White, Mayor Smith presiding.
STATE HIGHWAYS-CARillON BIOMEDICAL INSTITUTE: Robert K. Bengtson,
Director of Public Works, introduced Fred C. Altizer, District Administrator, Virginia
Department of Transportation; and Chris Lloyd, Planner and Coordinator, Virginia
Department of Transportation, for a briefing on the 1-73 project.
.,
479
Mr. Altizer presented an overview of the proposed 1-73 project and advised
that the Transportation Department concluded its series of public hearings on
January 12, 2001; and the Transportation Department will present its findings to
the Commonwealth of Virginia Transportation Board in April or May 2001.
Mr. Lloyd highlighted the five main discussion points from the public
hearings which were held from November 2000 - January 2001, as follows:
. Economic Benefits
. Traffic Element
. Adjacent Roadway Network
. Air Quality
. Property Impacts
Economic benefits, I.e.: support economic growth, economic vitality
and maintain existing competitiveness; direct benefits
accident/crash reduction, travel time savings and operational savings;
and indirect benefits - employment, spending and fiscal revenues.
Focused on six studies for research purposes, viz: 1994 and 1995
Virginia Employment CommissionjVirginia Transportation Research
Council Study, 1999 TransAmerican Study, 1996 FHWA Study Nos. 1
and 2, 1996 NCHRP and the 2000 City of Roanoke Study.
1994 AND 1995 Virqinia Emplovment Commission/Virqinia
Transportation Research Council
The Virginia Transportation Research Council studied the 1-81
corridors in southwest Virginia, including 1-77, and the Council
concluded that this corridor was the best corridor in terms of overall
economic impact for the State. The Council studied the type of jobs
that would be generated around a transportation faCility; their
estimates attributed to 2,600 to 4,500 jobs would accrue to the
service sector at the interchanges. There was significant amount of
baseline information to prove that transportation investment and
economic development goes hand in hand.
An adjacent study prepared two years ago by the Virginia Department
of Transportation with Federal Highway Administration funds as part
of an ISTEA grant identified a high priority corridor similar to the
480
proposed 1-73 is the TransAmerica corridor, which is a west to east
coast facility. Emphasis was from Beckley, West Virginia, to Virginia
Beach, Virginia. The Transportation Department looked at improving
1-64, U. S. 220, and U. S. 460 under two scenarios, controlled access
facility versus an interstate facility, and the result in terms of job
growth was a prediction for a freeway, a full interstate facility, 69,000
jobs would accrue from that type of transportation investment, with a
controlled access facility and 27,000 jobs.
1996 Federal Hiqhwav Administration Studies One and Two
The Federal Highway Administration conducted two studies in 1996.
The first study evaluated over 4,500 construction projects nationwide,
transportation construction projects between 1987-1993. The
findings were for every billion dollars of transportation investment,
construction projects would result in approximately 42,000 -44,000
jobs.
The second project was an evaluation of the proper mix of projects
versus public funds and transportation. The conclusion was earlier on
in the 1940's and 1950's when there was an overwhelming amount of
public dollars going into the infrastructure and transportation. The
linkage between transportation investment and economic
development is still extremely significant, particularly on a local level
in terms of attracting private capital into the area. The conclusion
from the study was that local level transportation dollars were very
well spent, particularly in meeting those types of employment goals.
1996 National Cooperative Hiqhwav Research Proiect
The National Cooperative Highway Research Project is an ongoing
think tank that does research in terms of economic development. The
Transportation Department studied various transportation issues, I.e.,
ridership, construction costs, and new technology. The National
Cooperative Highway Research team studied 47 departments of
transportation throughout the country, as well as six provinces in
Canada, and evaluated approximately 140 different research studies
linking or attempting to link economic impacts with transportation
investment. With regard to highway investments, the focus was on
the effects of by-pass construction on small to medium size towns,
481
and in terms of gross sales, retail and wholesale, and in employment,
investments grew rapidly where communities had constructed
by-passes versus controlled communities with no by-passes.
2000 Citv of Roanoke Studv
The five factors noted in the Study that affected the City's economic
base were: access to sites, travel time reduction, shifting of traffic
volumes, congestion delay, and business disruption/relocations.
Comparison analysis shows how the options or alternatives stack up
in terms of economic factors that influence the City of Roanoke.
Based on the results, Option 3 which will travel through the center of
the City, had the most positive effect of all five factors; and no bill
had the least effect or negative effect in terms of access, travel time,
shifting traffic lines and congestion.
The Transportation Department is under Congressional mandate to
evaluate the interstate option for 1-73. The ISTEA funding in 1990,
the National Highway System Act of 1995, and the T21 reenactment
or reauthorization of the highway act and amendments thereto, 1-73
must be tied to or be built to interstate standards from Portsmouth,
Ohio, to Charleston, South Carolina. The entire length of the corridor
goes through Michigan to Canada; but from Portsmouth, Ohio, to
Charleston, South Carolina, the Transportation Department is
compelled to evaluate the interstate option and development of the
purpose and need.
Recent study completed by TransAmerica was done in Virginia
comparing the upgrades of Routes 460, 220 and 64 to controlled
access standards.
Transportation Systems Managements (TSM) is a concept developed
by the Federal Highway Administration as an alternative to squeeze as
much capacity out of the urban area system as possible without
provoking the need for additional lane capacity. TSM are a series of
minor improvements for safety, signals, left turn lanes, operational
features, etc.
482
Mr. Bestpitch inquired about the importance to build 1-73 in Virginia to a
higher design standard than what is required by the transportation departments in
West Virginia or North Carolina. Mr. Altizer stated that an interstate standard
deals with lane width and design speed, and according to the Federal Highway
Administration, it must be a limited access, grade separated highway before an
interstate shield can be placed on it; and there cannot be intersections or traffic
signals. Mr. Bestpitch added that if the City is going to experience a significant
increase in traffic volume through Roanoke heading south, eventually, there will be
a highway in North Carolina that is not built to the same capacity in terms of
speed, etc. He also expressed concern about the flow of traffic down 1-73 to
North Carolina that at some point would end at a roadway that is not built to the
same standards as Virginia.
Mr. Alitzer responded that whatever roadway is built by North Carolina will
be of a high standard; and the State of North Carolina has been historically
aggressive in its transportation system and has usually overbuilt for capacity rather
than underbuilt.
Mr. Lloyd commented on concerns expressed by citizens regarding the travel
demand through the area. He noted that the Transportation Department is
studying essentially eight lanes of capacity if Option 3 and parts of Option 2 are
built (the 581 improvement); the Transportation Department has auxiliary lanes
that are counted which will make the lane count higher between Orange Avenue
and Elm Avenue; therefore, central Option 3 alternative was selected. Regardless
of which alternative is selected, he stated that the Transportation Department will
take a closer look at the interchanges and how they function. In response to the
impact of building a new interstate either east or west or imposing 1-73 on 1-581
to the City's transportation system, he pointed out that there are new interchanges
being proposed as the result of a new development at the Riverside Centre for
Technology, and various issues will be addressed such as connecting arterials
because interchanges attract traffic, capacity issues, grant configurations at
interchanges, etc. He added that the Transportation Department will also take into
account the network effect, the overall operation of the system, how the central
alternative selection (Elm Avenue, Williamson Road, Wonju Street and Franklin
Road) will operate.
483
With regard to air quality, Ms. Wyatt inquired as to whether or not sound and
noise aesthetics will be addressed in the Draft Environmental Impact Statement
and whether a proposal from the Transportation Department will be presented
ahead of time. Mr. Lloyd responded that sound and noise aesthetics have been
addressed in the draft statement; and in terms of regional air quality, all
transportation projects on regional air quality in the Roanoke area is yet to be
addressed.
Mr. Bestpitch inquired about options in connection with 1-73 resulting in a
net positive impact on air quality in the Roanoke Valley and specifically Roanoke
City; whereupon, Mr. Lloyd stated that the Transportation Department is not
predicting improvements with regard to air quality in the Roanoke Valley.
In summary, Mr. Lloyd called attention to eight of the 11 built alternatives
under consideration that will directly impact Roanoke one way or the other; the
range of residential property is anywhere from a low of 78 dwelling units
(apartment complex or single family detached home) up to 246; and there is a
wide range of impact depending on which alternative is selected. With regard to
commercial property, he added that depending upon the alternative selected,
businesses could range anywhere from a low of 29 up to 40, non-profit properties
could range from four to five; and information on the above referenced
alternatives is documented in the right-of-way portion of the draft statement.
Following additional comments by the Members of Council, Mr. Bestpitch
moved that Council go on record as opposing the option designated by the
Virginia Department of Transportation as 376 through the City of Roanoke and
also opposing any other route through the City other than 374 and 375 as shown
on a map presented by Department of Transportation representatives. The motion
was seconded by Ms. Wyatt.
The Mayor advised that he is not in favor of 376, but opposes tying the
hands of the Department of Transportation as it studies the best possible route
through the City of Roanoke.
vote:
There being no further comments, the motion was adopted by the following
AYES: Council Members Harris, Wyatt and Bestpitch-------------------3.
NAYS: Council Members Carder and Mayor Smith---------------------2.
484
(Council Member Hudson was not present when the vote was recorded, and
Council Member White was absent.)
At 1 :25 p.m., the Mayor declared the meeting in recess to be reconvened in
the Council's Conference Room for three Closed Sessions.
At 2:00 p. m., on Monday, February 5, 2001, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., William White, Sr., Linda F. Wyatt, William D. Bestpitch and Mayor
Ral ph K. Smith-----------------------------------------------------7.
ABSENT: None------------------------------------------- --------0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Carl T.
Tinsley, Pastor, First Baptist Church, Buena Vista, Virginia.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS: The Mayor presented a proclamation declaring Monday,
February 5,2001, asJunior League of Roanoke Valley, Virginia, Inc. Oh My Stars!
Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
485
MINUTES: Minutes of the regular meetings of Roanoke City Council held on
Monday, August 7, 2000, and Monday, August 21, 2000, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Carder moved that the reading of the Minutes be dispensed with and
that the Minutes be approved as recorded. The motion was seconded by Mr.
Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
ABSENT: None------------------------------------------- --------0.
COMMITTEES-HOTEL ROANOKE CONFERENCE CENTER: A communication
from James D. Ritchie, Deputy City Manager, tendering his resignation as a City
representative to The Hotel Roanoke Conference Center Commission, effective
April 1, 2001, was before Council.
Mr. Carder moved that the resignation be accepted and that the
communication be received and filed. The motion seconded by Mr. Harris and
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
ABSENT: None------------------------------------------- --------0.
COMMITTEES-BLUE RIDGE BEHAVIORAL HEALTHCARE SERVICES: A
communication from S. James Sikkema, Executive Director, Blue Ridge Behavioral
Healthcare, advising of the resignation of Ann Janney-Schultz as a member of the
Blue Ridge Behavioral Healthcare Board of Directors, was before Council.
Mr. Carder moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Harris and
adopted by the following vote:
486
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
ABSENT: None------------------------------------------- --------0.
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP COMMITTEE: A
communication from Mark Petersen tendering his resignation as a member of the
Roanoke Neighborhood Partnership Steering Committee, was before Council.
Mr. Carder moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Harris and
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
ABSENT: None------------------------------------------- --------0.
CITY PLANNING COMMISSION-HOUSING/ AUTHORITY-RIVERSIDE CENTRE: A
communication from the City Manager requesting approval to advertise a Special
Meeting of Council to conduct a joint public hearing on the South Jefferson
Redevelopment Plan with the City Planning Commission and the Roanoke
Redevelopment and Housing Authority on Monday, February 26, 2001, at 7:00
p.m., in Fitzpatrick Hall, at The Jefferson Center, 541 Luck Avenue, S. W., was
before the body.
Mr. Carder moved that Council concur in the request of the City Manager.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
Mayor Sm ith ---------------------------------------------------------7.
NAYS: None-----------------------------------------------___--0.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: A report of
qualification of Clarence W. Hall as a member of the Advisory Board of Human
Development, for a term ending November 30, 2004, was before Council.
487
Mr. Carder moved that the report of qualification be received and filed. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ROANOKE NEIGHBORHOOD PARTNERSHIP-HOUSING: Ms. Gloria Dorma,
1327 Moorman Avenue, N. W., appeared before Council and reiterated her remarks
which were presented at the October 4, 1999 Council meeting, in which she
requested that Council and City staff consider the matter of housing density in
connection with new housing construction, particularly in the northwest section of
the City of Roanoke. She asked that her remarks be referred not only to the City
Manager, but to the City Attorney for review as to any legal ramifications.
ARMORY /STADIUM-SCHOOLS-YOUTH: Lieutenant Colonel Harry C. Garner,
Department of the United States Army, Roanoke Recruiting Station, appeared
before Council and spoke in support of U. S. Army opportunities. He stated that
the military instills discipline, ethics, morals and values in today's youth; and
highlighted educational opportunities available to youth during and after
enlistment in the U. S. Army.
Mr. Bestpitch moved that Council support U. S. Army opportunities. The motion
was seconded by Ms. Wyatt and unanimously adopted.
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY CLERK-CITY EMPLOYEES: A communication from Council
Member C. Nelson Harris, Chair, City Council Personnel Committee, requesting
that establishment of an Assistant City Clerk position in the City Clerk's Office be
referred to fiscal year 2001-02 budget study, was before the body.
It was advised that as a part of the City Clerk's mid-year performance
evaluation with the Members of Council in January, 2001, she requested that
Council authorize the establishment of an Assistant City Clerk position to be
488
responsible primarily for assisting with electronic City Council agenda preparation,
document imaging and training of staff, updating various records management
data, and other related duties.
Mr. Harris moved that the matter be referred to fiscal year 2001-02 budget
study. The motion was seconded by Mr. Carder and unanimously adopted.
BUDGET-TAXES: A communication from Council Member William White, Sr.,
requesting that the matter of an increase in the City's transient room tax be
referred to fiscal year 2001-02 budget study, was before Council.
Mr. White spoke in support of an increase of one cent in the Transient Room
Tax, effective July 1, 2001, which would result in approximately a $314,000.00
increase in annual revenue to the City; and that the increased revenue be reserved
for the Roanoke Valley Convention and Visitors Bureau, or the City's designee, for
use in marketing efforts. He cited the following benefits:
The tax would be paid almost entirely by visitors from outside the City
of Roanoke.
By directing the increased revenue to the Roanoke Valley Convention
and Visitors Bureau, the City has an opportunity to increase other
taxes: i.e., the sales tax and the meals tax.
The City's tax base will be improved since less reliance will have to be
placed on real estate taxes, thus, improving the integrity of the City's
tax base.
If the City provides adequate funding to the Convention and Visitors
Bureau, other participating jurisdictions will follow and increase their
funding. The City will then have an adequate budget to sufficiently
market the Roanoke Valley and benefit all of its citizens.
Mayor Smith advised that he has not supported tax increases in the past,
and therefore, would abstain from voting on the matter.
There being no further discussion, Mr. White moved that the matter be
referred to 2001-02 budget study. The motion was seconded by Mr. Bestpitch and
adopted, Mayor Smith abstained from voting.
489
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WATER DEPARTMENT: The City Manager introduced Michael McEvoy,
Director of Utilities, for a presentation with regard to the Crystal Springs Pumping
Station.
Mr. McEvoy highlighted the following:
The City's Water System is unique due to the topography.
The elevation at Carvins Cove Reservoir allows the City to produce the
water which cuts down on pumping and electrical costs and to serve
the higher elevations in the City's service area.
The City pumps smaller amounts of water into storage tanks that
serve individual neighborhoods and sections of the City.
The three primary water sources in the City's system are Carvins Cove
Reservoir, a 28 million gallon per day surface water treatment plant,
which is fed by rainfall and several creeks in the watershed; the
Falling Creek facility, located on the eastern side of the City, is a 1.5
million gallon per day facility that serves primarily the eastern service
boundaries of the City's water system; and the Crystal Springs facility
which was once the City's primary water source for a number of years.
Water mains are constructed of two types of materials, I.e.: cast iron
which was in service from the 1880's, and since 1965, the City has
used ductile iron pipe, which is a more flexible pipe that allows for
better durability during colder conditions. A number of main breaks
during the winter were primarily due to cold weather, and the City
experienced over 100 main breaks in December 2000 and early
January 2001, which were of cast iron pipe or associated with the cast
iron pipe that was installed between 1945 an 1965.
490
Current initiatives underway are the ground water development
program which has been moderately successful; some successful
wells at the Carvins Cove facility, investigation of a well at the Muse
Spring facility, and planning of a regional water supply study with the
Roanoke Valley-Allegheny Regional Planning Commission.
City staff is revising current conservation plans, studying a water
source assessment of the Carvins Cove facility, restructuring the
utility rate system which does not promote conservation; reviewing
details with regard to the purchase of water; and refining the pricing
of water purchased by other jurisdictions.
Future initiatives include capital facilities planning, increased support
for fire protection in the community; development of a program to
replace aging water mains, and performance measures to streamline
operations.
Mr. McEvoy called attention to the Crystal Springs facility which once was a
water source for the City of Roanoke for a number of years providing excellent
water quality; a typical flow from Crystal Spring is 3!1.1 to 4 million gallons per day
unaided by any pumping that comes naturally to the surface; and in 1996,
revisions to the Safe Drinking Water Act required the filtering of systems similar to
Crystal Springs. He noted that although Crystal Springs is a water source of good
quality, it fits the description that the Safe Drinking Water Act was intended to
protect against; and the City is currently studying a process to be used at Crystal
Springs known as "microfiltration," or a physical filtration of the water.
Mr. McEvoy stated that the Engineering Department has established a
competitive bidd ing process with two primary vendors who use the microfiltration
equipment to encourage competition. He further stated that some of the
advantages of a microfiltration system over the conventional treatment is that the
process is an established technology and an automated operation that does not
require labor and the Health Department does not require a dedicated operator.
491
Mr. McEvoy indicated that the primary advantage of the microfiltration
system is the size; Crystal Springs Pumping Station has limited space, therefore, it
would be impossible to construct a conventional water treatment plant at that
location; and the disadvantage is that the microfiltration system reaches an
economic breakpoint at about six million gallons per day; when capacity is
exceeded, it becomes more cost efficient to install a conventional filtration plant;
and filter cell replacement could be an issue when cells plug up over time and
must be replaced.
Mr. McEvoy reviewed the following project schedule:
Receive bids on the equipment in February 2001;
Select a vendor;
Bids due in March, 2001 ;
Complete design and bid construction in September 2001; and
Completion of facility in May 2002.
Mr. McEvoy advised that construction of the Crystal Springs filtration system
is estimated to cost $6.5 million, but could be less following completion of the
design phase and possible funding sources. In response to an inquiry regarding a
potential regional water authority with Roanoke County to share water at the
Spring Hollow Reservoir, he advised that Roanoke County is allowed to pump water
out of the Roanoke River into the Spring Hollow Reservoir during certain periods of
the year; and although Spring Hollow is a newer reservoir with a lot of storage
capacity, Roanoke County has similar issues and actually looks to the City of
Roanoke in the event of a drought.
Mr. McEvoy stated that Roanoke County and the City of Roanoke have a
number of interconnections, both localities trade water daily, serve different areas,
have the ability to purchase up to four million gallons per day of water from each
other; however, the purchase of water from Roanoke County is much more
expensive. He further stated that the City of Roanoke and Roanoke County are
working on a joint project involving installation of a water line along Loch Haven
Road that will boost service pressures for both localities.
The City Manager advised that a study committee was formed as a first step
toward the concept of identifying future needs, rate restructuring, and promoting
conservation in general; and the end result is to create a regional solution to water
issues.
492
The City Manager stated that the briefing was for information purposes and
she would report to Council following award of the construction bid.
PARKS AND RECREATION-TRAFFIC: Philip C. Schirmer, City Engineer,
presented a briefing on a plan for proposed improvements along Wiley Drive. He
stated that the plan provides for more than one and one-half miles of continuous
greenway and accommodates one way vehicular traffic eastbound from Wasena
Park toward Smith Park, makes good use of existing resources and uses existing
pavement; the plan was a collaborative effort among City staff representing
Engineering, Parks and Recreation, and the Planning Departments; and the City's
Greenway Commission members, Barry Baird, Lucy Ellet and Bob Fetzer, provided
input to the plan, the plan was reviewed by Liz Belcher, Roanoke Regional
Greenways Coordinator, and two mobility impaired citizens, Christine Montgomery
and Gordon Davidson.
He reviewed the following details of the plan:
Tvpical Section
. Narrow vehicular lane - - traffic calming
. Generous trail section, generally 11 feet or more
Median Barrier
· Provides separation of trail users and motor vehicles
. Two foot wide, six inch raised median
. Planter boxes
Plan Orientation
Pedestrian Crossinqs
. Safety
. Traffic Islands
Trail Head Parkinq
· Approximately 90 parking spaces, each has handicap van accessible
spaces
493
Liqhted Facilitv
. Existing street lights
Heiqht Restrictions
. standard school bus 10' 6"
. handicap school bus 9' 0"
Wasena Park
· Proposing less permanent improvements, impact of the Corp of
Engineers Flood Reduction Project, very tight budget, $200,000.00
Schedule
· With the governing body's endorsement, could be completed by mid-
summer.
Mr. Hudson asked for clarification concerning the traffic pattern of Wiley
Drive between Franklin Road and Roanoke Memorial Hospital; whereupon, Mr.
Schirmer confirmed that Wiley Drive would remain a two-way street in that area.
Ms. Wyatt commented that Smith Park was the only area Council voted to
make one way traffic, causing traffic through Wasena Park to be one way and
limiting access by larger buses would greatly affect access by school children
because it would be cost prohibitive for the schools to place regular classes of
children on large buses, and special education children on smaller buses,
therefore, she inquired as to how the buses would exit the parking area of Was en a
Park. Mr. Schirmer responded that buses would go in from Winchester Avenue at
the far end of Wasena Park, traverse through Wasena Park and come out at the
Winchester /Winona intersection, which would require using a smaller bus to access
Smith Park. Ms. Wyatt stated that special education children are integrated into
regular classrooms, it would be cost prohibitive for a school to transport regular
and special needs children in separate buses, and doing so would violate several
Federal laws. Mr. Schirmer responded that City staff was asked to explore a one
494
way plan, the Franklin Road Bridge was identified as a constraint and could not be
addressed without the expenditure of large sums of money, and using smaller
buses in order to go under the bridge was an option. Ms. Wyatt reiterated that it
was not an issue of acceptability, but violation of Federal laws; whereupon, Mr.
Schirmer suggested that the matter be reviewed by the City Attorney.
Mr. Carder inquired about stop signs at pedestrian crosswalks. Mr. Schirmer
responded that some type of regulatory warning sign would be placed at such
locations. Mr. Carder suggested that stop signs be installed for all traffic,
inasmuch as bike riders and skate boarders approach intersections rather quickly,
and that consideration be given to posting the speed limit at 13 mph versus 15
mph.
Mr. Bestpitch clarified that the motion that was adopted by Council on
October 16, 2000 was, in essence, that those persons who wanted to keep Smith
Park completely closed to vehicular traffic would give up half of the width for one
way vehicular traffic, but would gain the length of Wasena Park; and one way
design would extend all the way from the east end of Smith Park to the west end of
Wasena Park. He expressed regret that some Members of Council were confused
over the wording of the motion. He stated that he appreciated the concern
regarding access for those persons who have disabilities insofar as the ability to
drive back and forth underneath the Franklin Road Bridge, however, that issue has
nothing to do with the proposal to extend one way traffic and to allow a lane for
non vehicular use through Wasena Park; and any proposal to open Smith Park to
one way traffic only would encounter the same problem of the height restriction of
the Franklin Road Bridge.
Mr. Hudson expressed confusion regarding the motion that was adopted by
Council on October 16, 2000, and advised that his understanding of the motion
was that there would be one way traffic from Winona Avenue down to Wiley Drive
with barriers and the greenway. He stated that to close access to Wasena Park by
one way traffic would create an inconvenience to school children and all other
persons who use the park.
495
Mr. White asked City staff for clarification that whatever improvements are
made can be removed at some point in time due to the Roanoke River Flood
Reduction Project. Mr. Schirmer responded that the current plan calls for the
roadway surface of Wiley Drive to be removed from the extreme western end at
Winchester Avenue to the former transportation museum, the vehicular way would
be lost but a trail section is planned through the area, and City staff was looking
for an inexpensive, temporary-type measure for Wasena Park, with the knowledge
that improvements could potentially be lost within approximately two years.
Mr. White spoke in support of not disturbing Wasena Park until the Corp of
Engineers completes the Roanoke River Flood Reduction Project, because to make
improvements now and include Wasena Park in the project will be a waste of
taxpayers' money. In addition, he stated that there was confusion about the
motion adopted by Council on October 16, 2000, inasmuch as some Members of
Council were of the understanding that there would be one way traffic from
Winona Avenue through Smith Park.
If the Roanoke River Flood Reduction Project moves forward, Mayor Smith
inquired if the remainder of the project could be completed without Wasena Park.
The City Manager responded that City staff is not adverse to limiting the
area to that which was initially under consideration, however, action by Council
would be necessary to effect any changes.
Following discussion, the City Attorney stated that Council could request
that the matter be brought back to the Council floor with a report by the City
Manager as a new matter, without requiring a motion, and it would then be
necessary for Council to amend the motion previously adopted.
Mr. White moved that Council receive the City Manager's report, with
objection, and instruct the City Manager to review implications, if any, of not
including Wasena Park and that a report by the City Manager be submitted to
Council at its next regular meeting on Tuesday, February 20, 2001. The motion
was seconded by Mr. Hudson.
Ms. Wyatt offered an amendment to the motion to include a proposal that
will address children with disabilities that will allow for full access to the area. The
amendment was seconded by Mr. Hudson.
.
496
Mr. Bestpitch expressed concern with regard to Council reconsidering a
compromise solution that was adopted by motion of Council on October 16, 2000,
which addresses the concerns of those persons who oppose any vehiculartraffic in
Smith Park in the future.
Upon question, the City Manager stated that she would not be comfortable
in moving forward without reviewing the Americans With Disabilities Act; and there
are solutions concerning the height of the Franklin Road Bridge which will involve a
considerable sum of money; whereupon, she requested two weeks in which to
review the matter.
In the interest of time, Mr. Harris advised that he would support the motion;
however, he encouraged Members of Council to raise questions whenever
clarification of a motion is in order.
Mr. Hudson called for the question. The motion was seconded by Mr. Harris
and unanimously adopted.
The motion offered by Mr. White, seconded by Mr. Hudson, as amended, was
adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt and Mayor
Smith---------------------------------------------------------------6.
NAYS: Council Member Bestpitch-----------------------------------1.
CITY GOVERNMENT-INTERNET: The City Manager introduced Craig Fifer, the
City's Webmaster, for an update to the new Roanoke web site.
Mr. Fifer advised that since August 1996, approximately two million visitors
have accessed information on the City's website. He called attention to
improvements to the web site, i.e., aesthetics of the homepage since its inception,
which incorporates more interactivity, creation of a site for interaction with City
government, the ability to transact business with City Hall, and to offer ideas and
suggestions, as well as reference material that has been on-line for some time.
497
Mr. Fifer highlighted the following with regard to the newly web site:
. a much more modern look
· the two most visually remarkable scenes of the City; the star
and the skyline
· a new site name which is easier to remember: roanokegov.com
· a service oriented approach, ratherthan departmental approach
· a site that is divided into a number of different perspectives:
three categories for visitors - Living in Roanoke, Visiting
Roanoke, and Doing Business, which are linked to different web
sites such as the Roanoke Valley Convention and Visitors
Bureau, Downtown Roanoke, Incorporated, etc., business
forms, tax information, economic development incentives and
assistance programs, FAQ's
· information on addresses, telephone numbers, and e-mail
addresses to contact the City, with a section on City Council
where one can access information on how to contact a member
of Council, with fully integrated e-mail to the contact
information, each Member of Council has an e-mail address,
and messages can be forwarded to the Members of Council
· access to agendas for Council meetings back to 1996, and the
ability to download the entire Council package prior to a
Council meeting
· web casting of Council meetings will begin in the near future
using RVTV equipment to cable cast meetings
· access to the Roanoke City Code
· a repository of forms that can be downloaded or printed to
assist in transacting business with the City
498
· a section of maps and data where one can type in an address
and receive directions to Roanoke, or see a map of any location
in the City
· links to various related websites ranging from elected officials
at local, state, and federal levels, to cultural service
organizations, and to other localities and attractions in the area
. a guest book where one can leave feedback
. an index with an alphabetical listing of all features on the web
site
. new interactive features such as the on line job application
system
. use of a major credit card to pay taxes, parking tickets, utility
bills, and ambulance billing on line
· a City wide calendar of events where on can brouse and search
. access to the Roanoke Valley Public Library catalog
· a geographic information system which incorporates and
integrates all City real estate, tax and utility mapping with
assessment data
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
COMMERCIAL PRINTING SERVICES-SCHOOLS: The City Manager submitted a
communication advising that on November 19, 1999, the Department of
Management Services was authorized to enter into a one-year contract with Woody
Graphics, Inc., to provide commercial offset printing services for City departments
and agencies at an annual cost of $51,307.00, which contract will expire on
January 31, 2001; in anticipation of expiration of the printing contract and acting
499
on a suggestion from a Member of the Roanoke City School Board, staff of the
Office of Management and Budget met with a representative of the Roanoke City
Public Schools to determine if there were areas of operation that could be
accomplished through ajoint effort; and Roanoke County was also represented at
the meeting.
It was further advised that common services used by each entity include:
The Citv of Roanoke provides in-house courier services and
contracts out commercial offset printing,
postage/presorting, and back-up courier service.
Roanoke Citv Public Schools provide in-house courier
services, printing services through an in-house copier
operation, and contracts out for postage/presorting, and is
interested in contracting out some of its printing.
Roanoke Countv provides in-house courier services and
contracts out commercial offset printing and postage, and
has a need for occasional courier back-up.
It was stated that because the three entities are spread out geographically,
have copier technology capabilities in-house rather than commercial-grade offset
printing, and individually cannot provide services to the other entities without
adding staff and equipment, all of which would significantly increase the cost of
the services to be provided, would make it impractical to share the services;
therefore, the recommendation is to share "joint contracts" instead, which will
allow the entities to use services at one low contract price; it was agreed that as
the City's printing, courier, and postage contracts become eligible for rebid, the
three entities will work together to develop specifications and effect the shared
contract coverage; formal bids were requested for full commercial offset printing
services on behalf of the City of Roanoke and back-up printing services for
Roanoke City Public Schools, and Roanoke County chose not to participate at this
time.
500
It was explained that the lowest responsible bid meeting specifications was
submitted by Woody Graphics, Inc., at an annual cost of $51 ,307.00, which is the
same annual cost of the City's current printing contract; funding for printing
services is available in user department operating accounts; and the cost over the
five year life of the contract is approximately $256,535.00 for services provided to
the City of Roanoke.
The City Manager recommended that she be authorized to enter into a one-
year agreement with Woody Graphics, Inc., with the option to renew for four
additional one-year periods, for commercial offset printing services at various
costs per impression, totaling approximately $51,307.00 per year, or
approximately $256,535.00 overthe five-year period ofthe contract; and reject all
other bids received by the City.
Mr. Harris offered the following resolution:
(#35194-020501) A RESOLUTION accepting the bid of Woody Graphics, Inc.,
to provide commercial printing services, upon certain terms and conditions, and
awarding a contract therefore; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other bids made to the City for
the work.
(For full text of Resolution, see Resolution Book No. 64, Page 102.)
Mr. Harris moved the adoption of Resolution No. 35194-020501. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
AFFIRMATIVE ACTION: The City Manager submitted a communication with
regard to the City's affirmative action goals and efforts during the past year.
She advised that it has been a difficult and challenging year with regard to
filling vacancies because of the low unemployment rate, which makes the
accomplishment of affirmative action goals and achieving diversity in the
organization more challenging; in many respects, positions have been held open
rather than make choices that might not allow for greater diversity to be achieved;
501
and she is committed to seeking the best and brightest candidates to fill the
positions with the City Administration. She expressed disappointment with the
lack of achievement in some areas and stated that some procedures have been in
place that not only make managers more accountable and responsible, but have
increased sensitivity to the issue during the last year.
Mr. White noted that after reading the report and narrative, it appears that
the City has been standing still; however, some of his concerns with regard to
diversity, the lack of opportunity for promotion, and retention of talented
individuals, have been addressed by the City Manager. He reiterated a previous
request that the City's Affirmative Action and Diversity Initiatives report be
submitted to Council, automatically, by the City Manager on an annual basis.
Ms. Wyatt advised that the report was fairly accurate and honest and
expressed concern with regard to the 64.7 per cent of managers who represent
white males, an increase of 9.1 per cent, which is almost 2 to 1, which creates a
situation or a norm for an organization that can be subtly and insidiously biased.
She encouraged the City Manager to consider implementation of certain types of
intensive diversity training programs for the City's managerial staff.
Ms. Angela Norman, 1731 Michael Street, N. W., advised that she presented
the same concerns, I.e., favoritism and discrimination in the hiring and
promotional practices of municipal government, at the September 22, 1997,
meeting of Council. She pointed out that the report states that the "City of
Roanoke strives to be a model employer by building and maintaining a workforce
that reflects the rich diversity of the customers it serves"; however, this and
previous diversity reports reflect otherwise.
Ms. Norman stated that in comparing of the revised Affirmative Action Plan
of 1984 workforce analysis report and the December 2000 Affirmative Action
report, hiring and promotional decisions continue to be decided by a majority of
white males and white females. She suggested that Council closely scrutinize the
gaps of years when minorities were hired or promoted and hiring and promotional
decisions should always be the result of the best qualified applicant.
Brenda Hale, President of the Roanoke Branch, NAACP, 3595 Parkwood
Drive, S. W., advised that she has the collaboration of the Roanoke Branch of the
NAACP, and the chairman and committee members of the Labor and Industry
Team, which consists of EEO managers and supervisors who stand ready to serve
the community. She stated that she was concerned to read that four departments
502
within the City are without a minority employee, with only one minority hire in
another City department. She further stated that there should be a concerted
effort to provide diversity training for the 1,080 City employees; according to
statistics in the report, the City has a failing grade as it relates to people of color
and in positions that are filled by females; no data is available regarding outreach
recruitment; and figures clearly indicate that change should be of the utmost
importance. She inquired about the number of recruit candidates of color from
military installations and traditionally black colleges and universities, and if the
four students of color mentioned in the report represent an increase in percentage
or a status quo from previous years. She commended the City Manager on her
efforts to seek potential minority applicants, and requested that the same effort be
made toward recruiting minority applicants in management and higher level City
positions.
Mr. Bestpitch stated that the City Administration is interested in listening to
suggestions and recommendations. He noted that the report indicates that the City
has achieved some positive outputs, but still has a way to go. He further stated
that outcomes cannot be abandoned, efforts must be continued, and it is hoped
that the community will work with the City to spread the message that the City of
Roanoke is a good place to work.
Without objection by Council, the Mayor advised that the report would be
received and filed.
POLICE DEPARTMENT: The City Manager submitted a communication
advising that the City entered into a contractual agreement with Thor, Inc., for
construction ofthe New Police Building, in the amount of $4,015,200.00, with 390
consecutive calendar days construction time, and a completion date of May 2001 ;
and six change orders have been approved to date.
It was further advised that proposed Change Order No.7 will provide for a
storm drainage system to drain the rear and side areas of the building; a storm
drain with four manholes will be installed from the back of the building to
Campbell Avenue, down to the existing storm drain in front of the City Jail, which
includes three new manholes, plus one drop inlet; installation takes into
consideration the second phase construction of the building; and cost for the
revised grading and addition of a storm drain is $50,637.00.
503
The City Manager recommended that she be authorized to execute Change
Order No.7, in a form to be approved by the City Attorney, with Thor, Inc., in the
amount of $50,637.00, with zero additional calendar days of contract time.
Mr. Bestpitch offered the following emergency ordinance:
(#35196-020501) AN ORDINANCE authorizing the City Manager's issuance
of Change Order No.7 to the City's contract with Thor, Incorporated, for revised
grading and addition of a storm drain; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 104.)
Mr. Bestpitch moved the adoption of Ordinance No. 35196-020501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
POLICE DEPARTMENT -BUDGET -GRANTS: The City Manager su bmitted a
communication advising that the Virginia Department of Criminal Justice Services
(DCJS) provides grant funding for programs and activities which increase the
apprehension, prosecution, and adjudication of persons committing violent crimes
against women; and the Virginia Services, Training, Officers, Prosecution Program
(V-STOP), Violence Against Women, has funded establishment of a Domestic
Violence Unit within the Roanoke Police Department since 1999.
It was further advised that on December 29, 2000, DCJS awarded the
Roanoke Police Department $33,754.00 to employ a full-time, non-sworn,
Domestic Violence Specialist, thereby, allowing conti nation of the Domestic
Violence Unit in calendar year 2001; the required City in-kind match, in the
amount of $21,308.00, will be met through the salary paid to current Police
Department personnel; and it is anticipated that DCJS funding will continue
through the year 2003.
504
It was stated that the Police Department's Domestic Violence Unit collects
and interprets relevant domestic violence offense data, which allows proactive case
intervention and cultivation of cooperative working relationships with clients and
service/adjudication agencies; the program produces more equitable victim-
offender criminal justice dispositions related to domestic violence offenses; and
the Police Department's Domestic Violence Unit has served an average of 96
domestic violence victims each month since its inception.
The City Manager recommended acceptance of the V-Stop grant, in the
amount of $33,754.00; that she be authorized to execute the necessary grant
agreements; and that Council appropriate $33,754.00 from the V-Stop grant
program to accounts to be established by the Director of Finance.
Mr. Hudson offered the following emergency budget ordinance:
(#35197-020501) AN ORDINANCE to amend and reordain certain sections
of the 2000-2001 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 105.)
Mr. Hudson moved the adoption of Ordinance No. 35197-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
Mr. Hudson offered the following resolution:
(#35198-020501) A RESOLUTION authorizing the acceptance of a certain
Virginia Services, Training, Officers, Prosecution (V-Stop), Violence Against Women
Grant from the Virginia Department of Criminal Justice Services and authorizing
execution of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 64, Page 106.)
505
Mr. Hudson moved the adoption of Resolution No. 35198-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
BUDGET-PARKS AND RECREATION-CMERP: The City Manager submitted
communication advising that construction of the Mill Mountain Center is almost
complete and the facility is scheduled to open to the public in early Spring;
funding has been limited for the project; and in order to construct a first class
facility at Roanoke's premier park, the Parks and Recreation Department has
secured approximately $64,000.00 in donated funds, goods and services.
It was further advised that several needed changes in construction plans
created a $10,500.00 shortfall in capital funding which included removal of an
already installed wall, upgrading the floor finish, and a combination of other small
changes to improve both the interior and exterior of the facility, which amount is
part of Change Order No.4; and the project has had four change orders totaling
$80,376.00, or 1 5 per cent of the original contract, in the amount of $530,957.00.
The City Manager recommended that Council authorize the transfer of
$10,500.00 in CMERP funds currently in Operating Account No. 001-620-7110-
2035, to Capital Account No. 008-052-9711-9065, in order to complete payment
for construction of the Mill Mountain Center.
Mr. White offered the following emergency budget ordinance:
(#35199-020501) AN ORDINANCE to amend and reordain certain sections
of the 2000-2001 General and Capital Projects Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 107.)
506
Mr. White moved the adoption of Ordinance No. 35199-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
CREDIT CARD-PURCHASING-CITY EMPLOYEES: The City Manager submitted
a communication advising that the Finance Director previously briefed the Council
on the benefits of purchasing cards which would facilitate purchasing for small
transactions and create processing efficiency through payment of one bill, and
replacing numerous payments to many individual vendors; purchasing cards are a
"best practice" as identified by the Government Finance Officers Association; and
the Commonwealth of Virginia and numerous Virginia localities currently use
cards.
It was further advised that written administrative policies and procedures will
delineate employee responsibility, spending and transaction limits, clear guidelines
on the appropriate uses of credit cards, including approved and unapproved
merchant category codes and guidelines for making necessary purchases; and
appropriate management approval will be required to authorize card issuance.
It was stated that proposals for purchasing card services were requested;
three proposals were received and evaluated in a consistent manner by a proposal
committee; interviews were conducted and negotiations were completed in
accordance with Chapter 23.1, Procurement, Code of the City of Roanoke (1979),
as amended, with The First National Bank of Atlanta, d/b/a Wachovia Bank Card
Services, ranking in the first position; and under terms of the proposal and
contract, Wachovia Bank Card Services will provide the City with purchasing cards
for authorized departments and employees of authorized departments.
It was explained that cash advances will not be permitted under the contract;
Wachovia will provide software allowing the City to access its account information
electronically, installation assistance, training and customer support; Wachovia has
proposed that almost all fees will be waived; and the only charges that the City
could potentially incur would be fees for late payments, or an early contract
termination fee for terminating the contract before the initial one year term.
507
It was pointed out that the proposed agreement provides that the City shall
indemnify and hold harmless Wachovia Bank Card Services for, from and against
any and all liabilities which may be incurred by Wachovia Bank Card Services
because of any and all acts of omission or commission by the City, its officers,
agents or employees in any way relating to or arising out of the agreement; the
City shall not be liable for indemnification if liability arises from negligence, gross
negligence or willful misconduct ofWachovia Bank Card Services; and the City has
not waived its sovereign immunity, but has specifically preserved the same in the
proposed agreement.
The Bid Committee recommended that the City Manager be authorized to
enter into a contract, in a form to be approved by the City Attorney, with The First
National Bank of Atlanta, d/b/a Wachovia Bank Card Services of Atlanta, Georgia,
to provide purchasing card services for a period of one year with the option by
both parties, in writing, to renew for two additional one year periods.
The City Manager concurred in the recommendation of the Bid Committee.
Mr. Harris offered the follOWing resolution:
(#35200-020501) A RESOULTION accepting the proposal of The First
National Bank of Atlanta, d/b/a Wachovia Bank Card Services, to provide
purchasing cards for small purchases and travel expenses, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such services; and rejecting all other
proposals made to the City for the services.
(For full text of Resolution, see Resolution Book No. 64, Page 109.)
Mr. Harris moved the adoption of Resolution No. 35200-020501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
508
SCHOOLS-PARKS AND RECREATION: The City Manager submitted a
communication advising that the Jackson Fitness Center is scheduled to open by
March 1, 2001 ; the Parks and Recreation Department opened its first fitness center
in partnership with the Roanoke City Public Schools at Breckinridge Middle School
in October 1997, followed by fitness center openings at Woodrow Wilson Middle
School in November 1998, and Addison Middle School in December 1999; and the
opening of the fourth fitness center at Jackson Middle School will provide fitness
center access in all four quadrants of the City.
It was further advised that a fitness room has been prepared at Jackson
Middle School and is awaiting arrival of the equipment; Roanoke City Public
Schools will use the fitness room and equipment for physical education classes and
sports conditioning; Parks and Recreation will operate the facility as a fitness
center, open to the general public during non-school hours; details ofthe rights of
both Parks and Recreation and the Roanoke City School Board are contained in a
proposed Agreement; and the following fees are charged at the other three City
operated fitness centers:
City Resident - monthly
City Resident - per visit
Non-City Resident - monthly
Non-City Resident - per visit
$15.00
$ 4.00
$22.00
$ 5.00
The City Manager recommended that she be authorized to execute the
Agreement, to be approved as to form by the City Attorney.
Mr. Hudson offered the following resolution:
(#35201-020501) A RESOLUTION authorizing the City Manager to execute
an agreement between the Roanoke City School Board and the City of Roanoke,
allowing the City to operate a fitness center at the Jackson Middle School for use
by the general public, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 64, Page 110.)
509
Mr. Hudson moved the adoption of Resolution No. 35201-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
FEE COMPENDIUM-SCHOOLS-PARKS AND RECREATION: The City Manager
submitted a communication advising that public fitness centers are currently being
operated in three Roanoke City Public Middle Schools: Breckinridge, (1997);
Woodrow Wilson, (1998); and Addison, (1999); a new fitness center at Jackson
Middle School is scheduled to open by March 1, 2001; each fitness center offers
cardiovascular and circuit training equipment to the general public during
non-school hours, while each is used by the schools to enhance their physical
education programs during school hours; and current fees for public usage are
$15.00 per month, or $4.00 per visit, for city residents and $22.00 per month, or
$5.00 per visit, for non-city residents.
It was further advised that Council previously approved minimum user fees
for the facilities to be no less than $10.00 per month, or $2.00 per visit for City
residents, and $15.00 per month, or $3.00 per visit for non-city residents, and
authorized the Manager (now Director) of Parks and Recreation to adjust fees
accordingly to similarly situated fitness centers and equal to fees charged at all
other City operated fitness centers; and since the first fitness center opened,rates
were adjusted on one occasion to encourage usage during non-peak time and to
reflect changing operating costs.
It was stated that to encourage employees to improve their physical fitness
and to become a healthier workforce, it is recommended that Council approve a
discounted rate of $10.00 per month for all full-time City and School Board
employees, regardless of where they reside, for the use of fitness centers effective
March 1,2001; and program kickoff will be preceded by an awareness campaign,
including meetings, City Page announcement, and informational brochures for
employees.
510
The City Manager recommended that:
City Council amend resolutions pertaining to Addison
(#34514-102099), Breckinridge (#33609-100697), and
Woodrow Wilson (#34029-100798) Fitness Centers to allow
City and School employees, including those employees who
do not reside within the City of Roanoke, to pay the
recommended $10.00 per month discount rate.
Council authorize amendments to Agreements with the
Roanoke City School Board for operating Woodrow Wilson
and Breckinridge Fitness Centers to permit a $10.00 per
month discounted rate.
Add to the Fee Compendium to reflect the following fee
schedule for all City run fitness centers and permit the
Director of Parks and Recreation to adjust said fees so long
as the fees charged to any user within each group are equal
and such fees are not less than the fees charged to users of
similarly situated fitness centers not operated by the City of
Roanoke.
Persons providing proof of
full time employment by the
City of Roanoke or City of
Roanoke School Board
Monthly Fee
$10.00
Dailv Fee
Persons providing proof of 15.00
residency in the City of Roanoke
but who are not employed by the
City of Roanoke or the City of
Roanoke School Board
$4.00
511
Mr. Harris offered the following resolution:
(#35202-020501) A RESOLUTION amending the City's Fee Compendium to
establish uniform fees for use of certain fitness centers operated by the City of
Roanoke; amending certain resolutions to the extent they may be inconsistent with
this amendment; and authorizing amendments to the operating agreements for
certain fitness centers.
(For full text of Resolution, see Resolution Book 64, Page 110.)
Mr. Harris moved the adoption of Resolution No. 35202-020501. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
Mayor Sm ith ---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
HEALTH DEPARTMENT-BUDGET: The City Manager submitted a
communication advising that Section 32.1-31, Code of Virginia, 1950, as
amended, authorizes the City to enter into a contract with the State Board of
Health for operation of the local health department in the City; the contract
between the City and the Board must specify services to be provided, in addition to
services required by law, and must contain other provisions as the Board and the
City may agree upon.
It was further advised that the contact has an automatic year to year renewal;
the amount of funds dedicated to the contract for each fiscal year is negotiated
and agreed upon; an agreement between the Commonwealth of Virginia and City
of Roanoke is necessary for proper billing to localities for health and
environmental services; the initial local required match amount of $1 ,061 ,202.00
(40.36%) of the total cooperative budget was included in the Fiscal Year 2000-
2001 Resource Allocation Plan adopted by Council in May 2000; and an additional
amount of $85,208.00 is required to match additional State funding.
512
It was stated that funding is available in Account No. 001-121-2138-2008,
Residential Detention Services, as actual utilization of bed space has been less
than the initial projection; and the 2000-2001 Health Department Budget is based
on approved funding as follows:
State
Local Match
$1,605,849.00 (59.64%)
$1.146.412.00 (40.36%)
$2,755,261.00
The City Manager recommended that Council authorize the transfer of
$85,208.00 from Account No. 001-121-2130-2008, Residential Detention
Services, to Account No. 001-630-5110-3700, Health Department Subsidies, and
that she, or her designee, be authorized to execute the agreement, in a form to be
approved by the City Attorney, with the State Health Department as provided by
State law.
Ms. Wyatt offered the following emergency budget ordinance:
(#35203-020501) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 General Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 112.)
Ms. Wyatt moved the adoption of Ordinance No. 35203-020501. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
Mr. Harris offered the following resolution:
(#35204-020501) A RESOLUTION authorizing the City Manager or her
designee to enter into a contract with the Virginia Department of Health relating
to the operation of the local Health Department, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 64, Page 113.)
513
Mr. Harris moved the adoption of Resolution No. 35204-020501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
BUDGET -LEASES-EQUIPMENT: The City Manager and the Director of Finance
submitted a joint written report advising that three areas of equipment were
identified during the past year totaling $2,503,000.00 that could not be purchased
from currently available budgetary funds; and various reports to Council included a
recommendation to lease purchase the respective equipment as a strategy to
acquire and pay for the equipment over future budget years, I.e.:
A construction bid was accepted for the new police building in
February 2000, funded primarily by bond funds. A February 22,
2000, Council report recommended furniture and equipment,
estimated to cost approximately $700,000.00, be acquired through
lease purchase. Estimated completion ofthe building is April 2001, so
equipment and furniture need to be ordered soon.
A Council report dated October 2,2000, on the Capital Maintenance
and Equipment Replacement Program (CMERP) recommended
replacing $2,303,000.00 of vehicles and equipment, $1,353,000.00
of which was recommended to be lease purchased.
In conjunction with the recommendation of the CMERP program for
technology funding, a December 18, 2000, Council report
recommended a program of lease purchasing in order to facilitate
replacement of outdated micro computers. Included in this program,
300 micro computers, costing approximately $450,000.00, would be
lease purchased on a three year replacement cycle.
It was further advised that a Request for Proposals for lease financing ofthe
above described equipment was sent to 20 banks and leasing agencies on
December 21, 2000, and nine responses were received with SunTrust Leasing
Corporation submitting the most responsive bid; SunTrust Leasing Corporation
proposed an interest rate of 4.44% for a three year lease period for the micro
computers and 4.48% for a five-year lease period for the vehicles and furniture;
514
the rates were combined into a single amortization schedule with a 4.47% blended
interest rate; annual lease payment will total $621,171.00 for each of the
upcoming three fiscal years, and $460,815.00 for each of the remaining two fiscal
years; and pending Council's approval, funding for the lease purchase payments
will be included in annually adopted budgets.
The City Manager and the Director of Finance recommended that Council
adopt a measure authorizing execution of the Lease Purchase Agreement with
SunTrust Leasing Corporation, and any other required documents related to the
Lease Purchase Agreement; and appropriate lease financing proceeds in the
amount of $2,503,000.00 to the following accounts:
$700,000.00 to the Capital Projects Fund, Account No.
008-052-9563, New Police Building, for lease purchase of furniture
and equipment.
$450,000.00 to a Department of Technology fund account to be
established for lease purchase of micro computers.
$1,353,000.00 to a Fleet Maintenance Fund account to be established
for lease purchase of vehicles and equipment.
Mr. Harris offered the following resolution:
(#35193-020501) A RESOLUTION of the Council of the City of Roanoke,
Virginia, approving the form and the terms, conditions and provisions of an
equipment lease purchase agreement relating to the acquisition and installation of
vehicular equipment, computer equipment and office furniture and equipment by
the City, to be dated as of January 15, 2001, by and between SunTrust Leasing
Corporation, as Lessor, and the City as Lessee, and authorizing the execution and
delivery thereof; approving the form and the terms, conditions and provisions of
an escrow agreement, to be dated as of January 15, 2001, by and among the City,
SunTrust Leasing Corporation and SunTrust Bank, as Escrow Agent, and
authorizing the execution and delivery thereof; authorizing the members of the
Council and the officials and employees of such City to take further action to carry
out this Resolution and the transactions contemplated hereby and by the
aforementioned equipment lease purchase agreement and escrow agreement; and
making certain findings and determinations.
(For full text of Resolution, see Resolution Book No. 64, Page 99.)
515
Mr. Harris moved the adoption of Resolution No. 35193-020501. The
motion was seconded by Mr. Carder.
The Mayor requested a report from the Director of Finance with regard to the
cost of acquiring the equipment through the Lease Purchase Agreement, versus
the conventional method of equipment acquisition.
Resolution No. 35193-020501 was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
Mr. Bestpitch offered the following emergency budget ordinance:
(35195-020501) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Capital Projects, Department of Technology and Fleet Management
Funds Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 103.)
Mr. Bestpitch moved the adoption of Ordinance No. 35195-020501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
CITY CLERK:
COMMITTEES-SCHOOLS: The City Clerk submitted a communication advising
that pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Trustees, the three-
year terms of office of MelindaJ. Payne and Ruth C. Willson will expire on June 30,
2001; and pursuant to Section 9-16 of the Code of the City of Roanoke (1979), as
amended, on or before February 15 of each year, Council shall announce its
516
intention to elect Trustees of the Roanoke City School Board for terms commencing
July 1 through (1) public announcement of such intention at two consecutive
regular sessions of the Council and (2) advertisement of such intention in a
newspaper of general circulation in the City twice a week for two consecutive
weeks.
It was further advised that Section 9-17 of the City Code provides that
applications must be filed in the City Clerk's Office by March 10 of each year; since
March 10,2001, falls on Saturday, and City offices will be closed, the deadline for
receipt of applications will be Friday, March 9 at 5:00 p.m.; applications will be
available in the City Clerk's Office and may be obtained between the hours of
8:00 a.m., and 5:00 p.m., Monday through Friday; and information describing the
duties and responsibilities of School Trustees will also be available.
Without objection by Council, the Mayor advised that the communication
would be received and filed.
DIRECTOR OF FINANCE:
TAXES-DELINQUENT TAXES: The Director of Finance submitted a report
advising that State law provides localities with the right to sell real estate after the
first anniversary date on which the taxes or other assessments remain unpaid;
property sold under these proceedings will be free and clear of all liens incurred by
the owner and any other party involved in the suit; reasonable attorney's fees can
be paid out of sale proceeds; and despite vigorous collection efforts by the Office
of Billings and Collections, certain property owners have not paid their debts.
It was further advised that in addition to unpaid taxes, many of these
properties cause concern to surrounding property owners because the property is
not maintained, thereby creating a blight in the neighborhood; another benefit
from the tax sale is that the City will collect future real estate taxes and avoid
incurring weed/trash abatement and demolition/board costs; on October 22,
1997, Council authorized the judicial sale of approximately 200 properties;
auctions of the properties were held throughout 1999; on March 6, 2000, Council
authorized the judicial sale of approximately 120 properties; and auctions for
these properties are scheduled to conclude by June 2001.
It was stated that in recent years, the Department of Billings and Collections
has published an annual listing of tax delinquent properties whose owners have
failed to respond to demands for payment; advertisements have been published in
517
the local newspaper and have produced many responses and collections of
delinquent real estate taxes; on November 12, 2000, 354 properties with
$588,000.00 in delinquent taxes were advertised in The Roanoke Times; the
properties had taxes that were two years or more delinquent; and as of January 26,
2001, delinquent real estate taxes totaling $364,189.00 have been collected
pursuant to the advertisement.
It was further stated that the next step in the collection process is to request
Council's approval to begin the tax sale process for those properties that have
failed to respond to the advertisement; lists with delinquent real estate taxes and
assessments have been compiled by collectors in the Office of Billings and
Collections; and the City Attorney, City Treasurer, and Housing Development
Coordinator concur in the recommendation that properties listed on an attachment
to the report be subject to the tax sale, which attachment reflects delinquent taxes
and assessments as of February 1, 2001.
It was pointed out that real estate taxes on the properties identified in the
exhibits attached to the report have been delinquent for two or more years;
however, there are five properties listed that have a demolition lien and one year
of delinquent real estate taxes which qualify under State law for the tax sale
process; and a law firm has been selected by the City Attorney's Office and the
Office of Billings and Collections to file the suits and to take all necessary action to
sell the properties listed herein.
It was advised that legal fees will be paid by the property owner when the
delinquent taxes or other assessments are paid off from sale proceeds at the time
of sale; as a part of the legal process required by law for a tax sale, the law firm
will send letters to property owners advising that the suits will be filed to sell the
property in order to collect taxes and assessments and will publish a legal notice
identifying the property in the newspaper; property owners will be able to red€em
their property by paying all delinquent taxes, fees, and assessments up until the
day before the sale; and it is anticipated that the first suits for the properties will
be filed in April 2001 and auctions will be held by September 1, 2001.
518
The Director of Finance recommended the following:
Suits be initiated to collect delinquent taxes and assessments by tax
sale with respect to properties on lists attached to the report as
Exhibit A, vacant buildings and lots and Exhibit B, non-owner
occupied properties.
Section 58.1-3954, Code of Virginia, requires that any suits be
instituted and collected in the name of the City in which the taxes are
assessed and at the direction of the governing body of the City.
Mr. Hudson offered the following resolution:
(#35205-020501) A RESOLUTION directing the City Attorney and the
Director of Finance to institute or cause to be instituted, and conduct or cause to
be conducted, suits to collect delinquent real estate taxes and assessments by
judicial sale.
(For full text of Resolution, see Resolution Book No. 64, Page 113.)
Mr. Hudson moved the adoption of Resolution No. 35205-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
DIRECTOR OF FINANCE: The Director of Finance submitted the Financial
Report for the City of Roanoke for the month of December 2000.
Mr. Harris moved that the Financial Report be received and filed. The
motion was seconded by Ms. Wyatt and unanimously adopted.
,
519
REPORTS OF COMMITTEES:
BUDGET-PARKS AND RECREATION-DISABLED PERSONS: Council Member
W. Alvin Hudson, Jr., Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City for
remodeling four City recreation centers (Mountain View, Buena Vista, Preston
and Eureka) for compliance with the Americans with Disabilities Act.
The Bid Committee recommended the following actions:
Accept the bid submitted by JMW, Inc., in the amount of $39,480.00,
and 75 consecutive calendar days of contract time, with a project
contingency of $4,000.00, and provide $4,200.00 for asbestos and
lead abatement, $180.00 for reproduction costs and $360.00 for
advertising fees.
Authorize the City Manager to execute the required contract since
the contract is under $75,000.00.
Transfer funding in the amount of $48,220.00 to a new account to
be established in the Capital Projects Fund entitled, "Remodel
Recreation Centers".
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
Mr. Hudson offered the following emergency budget ordinance:
(#35206-020501) AN ORDINANCE to amend and reordain certain sections
of the 2000-2001 General and Capital Projects Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book 64, Page 114.)
520
Mr. Hudson moved the adoption of Ordinance No. 35206-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
BUDGET-PARKS AND RECREATION-DISABLED PERSONS: Council Member
W. Alvin Hudson, Jr., Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City for
remodeling seven City park shelters (Thrasher, Golden, Fallon, Wasena, Strauss,
Smith and Crystal Springs) in order to be in compliance with the Americans with
Disabilities Act requirements.
The Bid Committee recommended the following actions:
Accept the bid submitted by Wyant Construction Co., Inc., in the
amount of $98,950.00, and 75 consecutive calendar days of
contract time, with a project contingency of $9,050.00, and provide
$5,000.00 for lead paint and asbestos abatement.
Authorize the City Manager to enter into a contractual agreement, in a
form to be approved by the City Attorney.
Transfer funding of $11 3,000.00 to a new account to be established
in the Capital Projects Fund entitled, "Remodel Park Shelters for ADA
Compliance".
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
521
Mr. Hudson offered the following emergency budget ordinance:
(#35207-020501) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 115.)
Mr. Hudson moved the adoption of Ordinance No. 35207-02501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
Mr. Hudson offered the following emergency ordinance:
(#35208-020501) AN ORDINANCE accepting the bid of Wyant Construction
Co., Inc., for remodeling seven City park shelters (Thrasher, Golden, Fallon,
Wasena, Strauss, Smith and Crystal Springs) to be in compliance with the
Americans with Disabilities Act requirements, upon certain terms and conditions
and awarding a contract odentifyi; authorizing the proper City officials to execute
the requisite contract for such work; rejecting all other bids made to the City for
the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 116.)
Mr. Hudson moved the adoption of Ordinance No. 35208-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
522
BUDGET-CITY JAIL: Council Member W. Alvin Hudson, Jr., Chairperson, Bid
Committee, submitted a written report on behalf of the Committee, in connection
with bids received by the City for renovation of the existing public access elevator
at the City Jail.
The Bid Committee recommended that Council accept the bid submitted by
Construction Services of Roanoke, Inc., in the amount of $128,000.00, and 90
consecutive calendar days for completion of the work, with a project contingency
of $11,340.00; authorize the City Manager to enter into a contractual agreement in
a form to be approved by the City Attorney; transfer $60,340.00 from Jail -
Construction Other, Account No. 001-140-3310-9065; $20,000.00 from Capital
Improvement Reserve - Building, Account No. 008-052-9575-9173; and
$59,000.00 from Residential Detention Services, Account No. 001-121-2130-
2008, to a new Capital Improvements Account to be established by the Director of
Finance entitled, '~ail Elevator Renovation"; and reject the other bid received by the
City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
Mr. Hudson offered the following emergency budget ordinance:
(#35209-020501) AN ORDINANCE to amend and reordain certain sections of
the 2000-2001 General and Capital Projects Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book 64, Page 118.)
Mr. Hudson moved the adoption of Ordinance No. 35209-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
523
Mr. Hudson offered the following emergency ordinance:
(#35210-020501) AN ORDINANCE accepting the bid of Construction Services
of Roanoke, Incorporated, for renovation of the public access elevator at the City
Jail, upon certain terms and conditions and awarding a contract odentifyi;
authorizing the proper City officials to execute the requisite contact for such work;
rejecting all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 64, Page 119.)
Mr. Hudson moved the adoption of Ordinance No. 35210-020501. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
SIDEWALK/CURB AND GUTTER-WATER RESOURCES: Council Member Linda F.
Wyatt, Chairperson, Water Resources Committee, presented a written report on
behalf of the Committee, with regard to acquisition of property rights needed by
the City for construction of sidewalk, curb and gutter between Aspen Street and
Hershberger Road, N. W.
A staff report advised that increased traffic along Cove Road, N. W., is
creating concern for pedestrian safety which is likely to continue to increase; City
staff has identified an area along Cove Road between Lafayette Boulevard and
Hershberger Road, N. W., that would benefit from construction of sidewalk, curb,
and gutter; and last year, the section of sidewalk between Lafayette Boulevard and
Aspen Street was completed.
It was further advised that plans for the proposed improvements have been
finalized odentifying property rights that will be required for the section between
Aspen Street and Hershberger Road; authorization is needed to move forward with
acquisition of the necessary property rights; new concrete sidewalks, entrances,
curb and gutter improvements were approved as part of the 1996 bond issue;
project costs for acquisition of property rights is estimated to be $10,000.00; and
sufficient funding is available in Sidewalk and Curbs, Phase 3, Account No. 008-
052-9542-9050.
524
The Water Resources Committee recommended that the City Manager be
authorized to execute the appropriate documents to acquire all property rights
necessary for construction of the project, in a form to be approved by the City
Attorney; and said property rights may be acquired, following a satisfactory
environmental site inspection, by negotiation or eminent domain and include
permanent easements, temporary construction easements, rights-of-way, licenses
or permits, etc.
Mr. White offered the following emergency ordinance:
(#35211-020501) AN ORDINANCE providing for acquisition of certain
property rights needed by the City for the Aspen/Hershberger portion of the Cove
Road Sidewalk Project; setting a limit on the consideration to be offered by the
City; providing for the City's acquisition of property rights by condemnation, under
certain circumstances; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 64, Page 121.)
Mr. White moved the adoption of Ordinance No. 35211-020501. The
motion was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch and
MayorSmith---------------------------------------------------------7.
NAYS: None----------------------------------------------------0.
PURCHASE/SALE OF PROPERTY-WATER RESOURCES: Council Member
Linda F. Wyatt, Chairperson, Water Resources Committee, presented a written
report on behalf of the Committee, with regard to a report of the City Attorney on
the sale of vacated right-of-way.
525
The City Attorney advised that from time to time, the City vacates all or
portions of streets and alleys in the City which are no longer needed as public
rights-of-way; the City makes no representations as to who obtains title to the
right-of-way when it is vacated; normally, title vests to the center line of the right-
of-way to the adjacent property owners; however, title can also vest in others,
such as the original subdivider of the property that created the right-of-way, the
subdivider's successors in interest, the City itself, or one or more of the adjacent
property owners; and the result depends upon such factors as when the right-of-
way was platted, how it was platted, whether or not it was created as part of a
subdivision, whether the City paid for the right-of-way, and other factors.
He called attention to ~15.2-2008, Code of Virginia, 1950, as amended,
which provides as follows:
"Notwithstanding any contrary provision of law, general or special,
any locality, as a condition to a vacation or abandonment, may require
the fractional portion of its public rights-of-way and easements to be
purchased by any abutting property owner. The price shall be no
greater than the property's fair market value or its contributory value
to the abutting property, whichever is greater, or the amount agreed
to by the parties. No such vacation or abandonment shall be
concluded until the agreed price has been paid. If any abutting
property owner does not pay for such owner's fractional portion
within one year, or other time period made a condition ofthe vacation
or abandonment, of the local government action to vacate or
abandon, the vacation or abandonment shall be void as to any such
property owner."
He further advised that this provision authorizes localities, as a condition to
the vacation of a right-of-way, to require abutting property owners to pay the City
a price "no greater than the property's fair market value or its contributory value to
the abutting property, whichever is greater" (the values are often difficult to
determine) or an amount otherwise agreed to by the parties; the abovementioned
statute seems to presume that a locality has title to a vacated right-of-way, when,
in fact, it might not; and since vacation of a right-of-way is discretionary with
localities, this statute is used only in cases when a locality and the abutting
property owners agree that consideration is to be paid and the amount is agreed
upon.
526
The City Attorney further stated that he is of the opinion that requiring the
abutting property owners to pay for vacated right-of-way should not be a standard
practice, and should be required only in limited cases, such as where the vacated
right-of-way is unusually valuable, or the abutting property owners would receive
a windfall because they plan to sell the right-of-way, consolidate it with other
parcels for development, or subdivision, etc.
The City Attorney recommended that City staff review each application to
vacate right-of-way, and on a case-by-case basis, make a recommendation to
Council whether the vacated right-of-way should be sold; and if it is deemed
appropriate to sell the right-of-way, City staff and the abutting property owners
should come to agreement as to the expected price before the matter is brought to
Council for action.
Ms. Wyatt moved that Council concur in the recommendation of the City
Attorney as above described. The motion was seconded by Mr. Harris and
unanimously adopted.
POLICE DEPARTMENT -EASEMENTS-UTILITIES-CITY PROPERTY-TELEPHONE
COMPANIES: Council Member Linda F. Wyatt, Chairperson, Water Resources
Committee, presented a written report on behalf of the Committee, with regard to
granting a 1 5-foot easement across City-owned property located at 348 Campbell
Avenue, S. W., to Verizon Virginia, Inc., to install underground facilities for
telephone service to the new Police Building.
The Water Resources Committee recommended that the City Manager be
authorized to advertise a public hearing and, lacking any comments to the
contrary, that Council authorize execution of the appropriate document, in a form
to be approved by the City Attorney, granting a 1 5-foot easement across City-
owned property to Verizon Virginia, Inc., for installation of underground facilities
to provide telephone service to the new Police Building.
Ms. Wyatt moved that Council concur in the recommendation of the
Water Resources Committee that a public hearing be held on Tuesday, February
20,2001, at 7:00 p.m., or as soon thereafter as the matter may be heard. The
motion was seconded by Mr. Harris and unanimously adopted.
527
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTION:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAOR AND MEMBERS OF COUNCIL:
REFUSE COLLECTION-COMPLAINTS: Vice-Mayor Carder expressed concern
with regard to the proliferation of paper boxes in the downtown area, specifically
in the Historic District, and requested that the matter be referred to the City
Manager and the City Attorney for review and report to Council.
CITY PROPERTY: Vice-Mayor Carder requested that an inventory be prepared
listing all property owned by the City of Roanoke in the Roanoke Valley, including
the location and proposed use of the property.
VIRGINIA MUNICIPAL LEAGUE-UTILITIES-ROANOKE GAS COMPANY: Council
Member Bestpitch referred to a briefing that was held during the 2001 Virginia
Municipal League Legislative Day on Thursday, February 1, 2001, in Richmond,
Virginia, with regard to natural gas prices. He advised that the gas companies
have indicated that they will work with citizens to establish a budget payment plan,
gas companies are suspending any disconnection of gas at this time due to the
severe winter season, and if any citizen is experiencing financial difficulty in
paying their gas bill, they are encouraged to contact their local gas company to
inquire about a budget payment plan.
CITY COUNCIL: Council Member Wyatt presented the following House
Rules/Code of Conduct for Council:
Maintain confidentiality - the consequences of failing to maintain
confidentiality following a Closed Meeting could result in public censure.
528
Focus on issues, with no personal attacks or stereotyping of the person.
Decide and move on to the next issue, with the understanding that four
votes decide an issue.
Agree to disagree, but look for agreement first.
Focus on what is "best" for Roanoke and leave partisanship behind.
Be brief and concise in comments and avoid beating the "issue".
Come to the City Council meeting prepared by studying the Council agenda
and asking questions prior to the Council meeting.
Listen before judging and understand the other person's point of view.
Treat all persons with respect, courtesy and fairness.
Share information and talk with illl Members of Council.
Ms. Wyatt moved that Council adopt the above referenced House Rules/Code
of Conduct. The motion was seconded by Mr. Carder.
Mr. Hudson expressed concern with regard to adopting the document. He
stated that the citizens of Roanoke elected him to the position of Council Member,
therefore, the citizens will let their voices be heard if they have concerns about the
manner in which he conducts himself as Council Member.
Mr. Bestpitch suggested an editorial change to the document to delete the
word "partisan ism" and insert the word "partisanship".
Ms. Wyatt and Mr. Carder accepted the editorial change as a friendly
amendment to the motion.
Mr. White advised that for the ten years he has served on the Roanoke City
Council, the contents of the document proposed by Ms. Wyatt are the rules that
the Members of Council have abided by, therefore, he sees no need for the Council
to adopt a formal written document.
529
Vice-Mayor Carder advised that Council discussed its rules of conduct at the
Council's Planning Retreat which was held in July 2000 and agreed to certain
professional behavior that all Members of Council will honor when transacting the
business of the City.
Following further discussion, the motion, as amended, was adopted by the
following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch and Mayor
Smith-------------------------------------------------------------5.
NAYS: Council Members Hudson and White---------------------------2.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that City Council sets this time as a priority for citizens to be heard, and
matters requiring referral to the City Manager will be referred for any necessary
and appropriate response, recommendation or report to Council.
COMMITTEES-COMMUNITY PLANNING: Ms. Helen E. Davis, 35 Patton
Avenue, N. W., spoke in support of the reappointment of Ms. Barbara N. Duerk as a
member of the City Planning Commission. She advised that Ms. Duerk is
articulate, courteous, respectful, strong, dedicated, energetic and an honest
business woman. She stated that Mr. Duerk is a true advocate for Roanoke's bike
plan and the Roanoke Valley greenways, and requested that Council reconsider her
reappointment for another three year term on the City Planning Commission.
Ms. Fredrika Monk, 3343 Pittsfield Circle, N. W., spoke in support of the
reappointment of Ms. Duerk to the City Planning Commission. She referred to Ms.
Duerk's community pride and knowledge of the Roanoke area which is an asset to
any person who serves on the City Planning Commission.
Ms. Pernella C. Wilson, 3045 Willow Road, N. W., spoke in support of the
reappointment of Ms. Duerk to the City Planning Commission. She stated that as
an official of the Southern Christian Leadership Conference (SCLC), she received
approximately 60 telephone calls from citizens expressing a concern over the
decision of Council not to reappoint Ms. Duerk and asked that Council give further
consideration to her reappointment.
530
Ms. Wilson also advised that she regretted that Mr. Angela Norman felt
compelled to stand before Council once again and restate the same concerns that
she expressed when the SCLC was instrumental in bringing representatives of the
U. S. Department of Labor to the City of Roanoke to investigate issues of
employment discrimination. She further advised that people in the City of
Roanoke, both black and white and specifically white females, continue to be the
subject of discrimination.
The Mayor called attention to a recent inaccurate newspaper article and
clarified that the decision not to reappoint Ms. Durek to the City Planning
Commission was made by the entire City Council and not solely by the Mayor.
At 5:50 p.m., the Mayor declared the meeting in recess for continuation of a
Closed Meeting.
At 6:45 p.m., the meeting reconvened in the City Council Chamber, with all
Members of the Council in attendance, except Council Members Bestpitch, Wyatt
and Mayor Smith who left the meeting during the Closed Session, with Vice-Mayor
Carder presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Harris
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in my motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Harris, Hudson, White and Vice-Mayor Carder----4.
NAYS: None----------------------------------------------------0.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
531
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The Vice-Mayor
advised that there is a vacancy on the Fair Housing Board created by the
ineligibility of G. David Nixon to serve another term, and called for nominations to
fill the vacancy.
Mr. White placed in nomination the name of Robert J. Sparrow.
There being no further nominations, Mr. Sparrow was appointed as a
member of the Fair Housing Board, for a term ending March 31, 2003, by the
following vote:
FOR MR. SPARROW: Council Members Harris, Hudson, White and Vice-Mayor
(arder--------------------------------------------------------------4.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: Mr. Harris offered the
following resolution appointing Thomas Pettigrew as a Director of the Industrial
Development Authority of the City of Roanoke, for a term ending October 20,
2004:
(#35212-020501) A RESOLUTION appointing a Director of the Industrial
Development Authority of the City of Roanoke, to fill a four year term on its Board
of Directors.
(For full text of Resolution, see Resolution Book No. 64, Page 122.)
Mr. Harris moved the adoption of Resolution No. 35212-020501. The
motion was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Harris, Hudson, White and Vice-Mayor Carder----4.
NAYS: None----------------------------------------------------0.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
532
OATHS OF OFFICE-COMMITTEES-YOUTH: The Vice-Mayor advised that there
is a vacancy on the Youth Services Citizen Board, due to the eligibility of
Gwendolyn J. Lawrence to serve another term, and called for nominations to fill the
vacancy.
Mr. Harris placed in nomination the name of Clay Wyatt.
There being no further nominations, Mr. Wyatt was appointed as a member
of the Youth Services Citizen Board, for a term ending May 31, 2003, by the
following vote:
FOF MR. WYATT: Council Members Harris, Hudson, White and Vice-Mayor
Carder--------------------------------------------------------------4.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION:
The Vice-Mayor advised that there is a vacancy on the Roanoke Valley-Allegheny
Regional Commission, due to the eligibility of J. Lee E. Osborne to serve another
term and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Darlene L. Burcham, City
Manager.
There being no further nominations, Ms. Burcham was appointed as a
member of the Roanoke Valley-Allegheny Regional Commission, for a term ending
June 30, 2003, by the following vote:
FOR MS. BURCHAM: Council Members Harris, Hudson, White and Vice-Mayor
Carder-------------------------------------------------------------4.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
533
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW BOARD: The Vice-
Mayor advised that there is a vacancy on the Architectural Review Board created by
the expiration of the term of office of David L. Bandy, and called for nominations
to fill the vacancy.
Mr. White placed in nomination the name of Robert N. Richert.
There being no further nominations, Mr. Richert was appointed as a member
of the Architectural Review Board, for a tem ending October 1, 2004, by the
following vote:
FOR MR. RICHERT: Council Members Harris, Hudson, White and Vice-Mayor
Carder-------------------------------------------------------------4.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
OATHS OF OFFICE-COMMiTTEES-LEAGUE OF OLDER AMERICANS: The
Vice-Mayor advised that there is a vacancy on the League of Older Americans,
Board of Directors, created by the expiration of the term of office of Helen J. Hall,
and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Vickie S. Briggs.
There being no further nominations, Ms. Briggs was appointed as the City's
representative to the League of Older Americans, Board of Directors, for a term
ending February 28, 2002, by the following vote:
FOR MS. BRIGGS: Council Members Harris, Hudson, White and Vice-Mayor
Carder--------------------------------------------------------------4.
(Council Members Bestpitch, Wyatt and Mayor Smith were absent.)
534
There being no further business, the Vice-Mayor declared the meeting
adjourned at 6:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
920
REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL
April 19, 2004
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
April 19, 2004, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant
to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular Meetinqs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 36414-070703 adopted by the
Council on Monday, July 7, 2003.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, M.
Rupert Cutler, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., C. Nelson Harris
and Mayor Ralph K. Smith------------------------------------------- 7.
ABSENT:-----------------------------------------------------0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Elizabeth Hutcheson Fetter, Presiding
Clerk, the Religious Society of Friends.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Ralph K. Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-CITY MANAGER-CITY INFORMATION
SYSTEMS: Susan Benton, Director of Strategic Initiatives, The Center for Digital
Government, advised that The Center for Digital Government is an international
research and advisory institute that, for the past 20 years, has studied how
cities, counties, states and the Federal Government are using technology,
because it is known that technology is at the foundation of quality of life and
economic development. She stated that one of the City of Roanoke's mottos is,
"City for the 21" Century-A Thriving Community"; the City has used technology
921
as a tool and as the result of excellent leadership over the past three years,
Roanoke has won the Digital Cities Survey Award from The Center for Digital
Government and Government Technology Magazine. She added that no other
city the size of Roanoke can boast of this accomplishment and the award was
made possible because City Council showed strategic vision about what the
community should be and the use of technology to get there, and Council
provided the necessary resources to the City Manager which enabled her to
work with City staff to move forward in order to reach the Council's vision. She
stated that the award is referred to as the Doer's, Dreamer's and Driver's
Award, and represents a description of City Manager Darlene Burcham who has
shown leadership, a commitment to the organization, an ability to work
through the multiple layers of City government, and regional government and
she has served as a champion for excellence.
On behalf of The Center for Digital Government, Ms. Benton presented
the City Manager with the "Doer's, Dreamer's and Driver's" Award.
PROCLAMATIONS: The Mayor presented a proclamation declaring
April 18-24, 2004, as National Medical Laboratory Week.
PROCLAMATIONS-LIBRARIES: The Mayor presented a proclamation
declaring April 18-24, 2004, as National Library Week.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and considered separately. He called specific attention to one request for a
Closed Session.
MINUTES: Minutes of the regular meeting of Council held on Monday,
March 1, 2004, recessed until Friday, March 5, 2004, and recessed until
Monday, March 15, 2004; and the regular meeting of Council held on Monday,
March 15, 2004, were before the body.
Mr. Dowe moved that the reading of the minutes be dispensed with and
that the minutes be approved as recorded. The motion was seconded by
Mr. Harris and adopted by the following vote:
922
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick, Harris
and Mayor Sm ith---------------------------------------------------7.
NAYS: None--------------------------------------------------O.
CITY COUNCIL: A communication from Mayor Ralph K. Smith requesting
that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), was before the
body.
Mr. Dowe moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
COMMITTEES-HOUSING/AUTHORITY: A report of qualification of Nancy F.
Canova as a member of the Fair Housing Board for a term ending Marth 31,
2007, was before Council.
Mr. Dowe moved that the report of qualification be received and filed.
The motion was seconded by Mr. Harris and adopted by the folloWing vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None-------------------------------------------------_O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
923
BUDGET-CABLE TELEVISION: A communication from Council Member
Alfred T. Dowe, Jr., City of Roanoke representative to the Roanoke Valley
Regional Cable Television Committee, advising that the City of Roano~e, the
County of Roanoke and the Town of Vinton jointly operate Roanoke Valley
Television (RVTV); initial equipment and facilities for the television station were
funded through a $480,000.00 capital grant from Cox Communications; the
station is located at The Jefferson Center and currently employs five full-time
staff members; and staff produces videos and shows for local governments and
school systems for cablecasting along with government meetings on Cox
Communications' Channel 3.
It was further advised that on June 8, 1992, Council approved the
Roanoke Valley Regional Cable Television Agreement, which requires that the
RVTV Operating Budget be approved by the governing bodies of the City,
County and Town; and funding for the operating budget is shared by the three
governments, based on the annual proportion of Cox subscribers located in
each jurisdiction.
It was explained that the Roanoke Valley Regional Cable Television
Committee approved the RVTV Operating Budget for fiscal year 2004-05 at its
March meeting; the budget totals $293,865.00 and represents a seven per cent
increase from the current year's budget of $273,614.00; the increase,
excluding Personal Services (VRS Retirement, Salaries, Health Insurance, etc.), is
$3,624.00 or four per cent; and the majority of the increase occurs in
Retirement: the 2003-04 rate was 7.5 per cent and the 2004-05 rate is 13.5
per cent, which is a $9,403.00 increase.
It was noted that Cox Communications paid a five per cent franchise fee
to the local governments in 2003, or $1,818,001.00; the local governments
have traditionally agreed to allocate up to 20 per cent of the franchise fees
collected to the RVTV Operating Budget; for the coming year, the amount,would
be $363,300.00; and RVTV's requested budget of $293,865.00 is $69,435.00
less than the amount.
It was advised that Cox calculates the percentage of subscribers in each
locality (as of December 31, 2003) as follows:
Localitv
City of Roanoke
Roanoke County
Town of Vinton
Subscribers
32,295
23,664
2,718
Percentaqe (%)
55
40
5
924
Based on the above figures, the contribution by each locality to the
Operating Budget would be as follows:
Localitv
City of Roanoke
Roanoke County
Town of Vinton
Contribution
$161,626.00
$117,546.00
$14,693.00
Mr. Dowe recommended that Council approve the proposed RVTV budget
for fiscal year 2004-05, in the amount of $293,865.00, with the City's
contribution totaling $161,626.00.
Mr. Dowe offered the following resolution:
(#36657-041904) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2004-2005 for the operation of the regional
government and educational access station, Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
(For full text of Resolution, see Resolution Book No. 68, Page 408.)
Mr. Dowe moved the adoption of Resolution No. 36657-041904. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith-------------------------------------------- 7.
NAYS: None--------------------------------------------------O.
REPORTS OF OFFICERS:
CITY MANAGER:
BUILDINGS/BUILDING DEPARTMENT: The City Manager introduced Carl S.
Cooler, who will assume his position as Building Commissioner, Department of
Planning Building and Development, effective April 19, 2004.
BRIEFINGS:
925
ELECTIONS: The City Manager advised that at the Council meeting on
Monday, April 5, 2004, Council requested a briefing by the Registrar on the
proposed touch screen voting machines which are proposed to be used in
future City of Roanoke elections; whereupon, she called upon Beryl Brooks,
Registrar. .
Ms. Brooks introduced Gary Greenhalgh, Project Manager for the City of
Roanoke, who will be present for the next three local elections, upon execution
of a contract with Election System and Software (E. S. & S.). She stated that
electronic voting machines will be used in the November 2004 Presidential
Election, although the touch screen voting machines will be available at some of
the City's precincts during the May 4, 2004 Councilmanic election for
demonstration purposes.
In response to questions and discussion by Council, Ms. Brooks advised
that:
. The new equipment is user friendly, with larger print and
the ability to change or correct votes before the voter casts
his or her final vote.
. State law requires at least one voting machine per every
750 registered votes. The City proposes to purchase
machines based on the realm of between 500 and 750
registered voters.
. Both City maintenance staff and maintenance staff of
Election System Software will be available to address
problems if any, on Election Day.
. The electronic voting machines will be taken into the
community and demonstrations will be provided for any
group or organization requesting onsite instruction.
. In selecting a vendor, size of the company, financial
information, number of staff to be made available to
service the City during a large election such as the
Presidential Election in November, 2004, and turn around
time to deliver the new equipment once the order is placed
was considered.
926
. Remarks by citizens who tested the equipment on Citizens
Appreciation Day at Valley View Mall on Saturday, April 17,
2004, were positive.
A touch screen voting machine was displayed in the Council Chamber and
Members of Council were invited to participate in a demonstration during the
Council meeting recess.
BUDGET: The City Manager presented the City of Roanoke's proposed
fiscal year 2004-2005 budget. She advised that one of the assumptions that
City staff made in developing the budget was that the Governor's proposed
budget would be adopted by the General Assembly which, to date, has not
occurred. She acknowledged that there could be changes in the proposed
budget over the next several weeks should the General Assembly choose to do
otherwise, and the Council will be informed as to the progress and the impact
on the City's proposed budget proposal. She stressed that the most significant
budgetary issue before the General Assembly at this point appears to be the
level of funding for education in terms of the amount of money that would be
available in the fiscal year 2005 budget and the impact on staffing. The City
Manager called upon Sherman Stovall, Acting Director, Office of Management
and Budget, for presentation of highlights of the proposed budget.
Mr. Stovall advised that the proposed fiscal year 2005 budget was
developed during a time of challenge and uncertainty; Roanoke and other local
jurisdictions have been faced with the task of balancing a jurisdiction budget
while the Virginia House of Delegates and the State Senate continues to debate
over a State budget; the uncertainty in State funding and the lack of sufficient
growth in State revenues has been disappointing; the challenges that Roanoke
faces are the same as those of other governments; i.e. the rising cost of
employee health care and retirement, increased demands for high levels of
services and the continuing need to make investments in capital projects that
are crucial to sustaining the viability of Roanoke. At the same time, he stated
that the City of Roanoke is absorbing the cost of traditionally State funded
activities, such as law enforcement, jail operations, and the operations of
Constitutional Officers. On behalf of the City Manager and the Director of
Finance, he presented a recommended fiscal year 2004-05 budget that is
balanced, without an increase in any existing tax rate or any new tax.
In summary, Mr. Stovall provided the following information:
. The recommended budget totals $211.9 million, an
increase of $7.1 million, or 3.47 per cent over the current
years' adopted budget.
. Anticipated growth in local revenue totals $5.5 million
and growth in intergovernmental revenue totals $1.5
million.
. Local revenues are enhanced by the continued strength of
the real estate market and revenue from the real estate
tax is expected to grow by $3.5 million.
. Property values increased by approximately six per cent
while new construction added another 1.2 per cent to the
tax base.
. Other local taxes that contribute to the strength of the
local economy include the personal property tax, with
anticipated growth of 1.7 per cent; the prepared food and
!:leverage tax, with anticipated growth of three per cent;
the business license tax with anticipated growth at 2.4 per
cent; the sales tax at 5.8 per cent; and the transient room,
or lodging tax, at 5.1 per cent.
· A decline in the revenue is expected from the bank stock
tax.
· The revenue estimate for personal property tax was
established prior to development of the personal property
tax book, so there may be a need to adjust the estimate
prior to adoption of the budget.
· State revenue is expected to grow by 3.4 per cent;
however, the majority of revenue is dedicated to State
mandated programs, only a small portion is available for
discretionary use, and approximately $1.5 million is
dedicated to Social Services.
927
928
. Over the past ten years, average growth in revenue
received by the City from the State has been
approximately six per cent; the level of State funding
continues to reflect a decrease in funding for support of
the City's Constitutional Officers and operation of the Jail.
. $3.2 million in anticipated growth in revenue is
recommended to be dedicated as the local share to
Roanoke's schools; approximately $4.3 million is
recommended for employee compensation benefits and
other employee programs which include an average pay
raise of three per cent for City employees and funding for
an increase in the cost of health insurance, retirement and
life insurance.
· $1.2 million is recommended to cash fund debt service,
provide for maintenance of City buildings, and replace key
pieces of equipment.
· $1 million is recommended for new programs and
program adjustment.
· $1.5 million is recommended in regard to position
reductions and holding positions vacant.
· The budget includes another $1 million in miscellaneous
adjustments and savings.
· The local share of school funding is based on a funding
formula of 36.42 per cent of the adjusted local tax base;
therefore, total level of funding provided to the school
system is approximately 25 per cent of the total General
Fund budget.
· Since fiscal year 2001, Council has budgeted an additional
$570,000.00 as part of a multi year plan to build debt
service capacity to support capital projects.
· It is intended to issue bonds in fiscal year 2005 for Phase
II of the Police Administration Building, Phase I of the
Fire/EMS facilities improvement plan, the Riverside Centre
for Research and TechnofOgy~"t~iN!ndI7atrbn~ of Patrick
Henry High School, Phase II of Civic Facilities
Improvements and Phase I of the Downtown West Parking
Garage plan.
· The recommended budget contains $604,000.00 to
continue a multi year effort to increase the level of
funding for equipment replacement, capital maintenance
of City buildings, street paving, and technology; and with
the exception of technology, additional funding in this
category is less than what is required to keep on track to
reach the established fiscal year 2007 funding targets.
· A recommended new program is the Police Cadet Program
which is designed to enhance the City's efforts to recruit
potential police officers and to free up time for sworn
officers in order to focus on serious incidents and
community policing. The program will target 18 - 21 year
old persons who are interested in law enforcement
careers, and bridge the gap between the time that young
adults are no longer eligible to participate in the Police
Explore Program and the time that they reach the
minimum age to become a police officer. Police Cadets
will also serve as Park Rangers, providing security
presence in the City's parks.
· Approximately $139,000.00 is recommended for parks,
recreation and beautification activities including such
items as playground safety improvements, maintenance of
greenways, tennis court resurfacing, expanding the
hanging basket program, and providing additional
funding for the therapeutic recreation program.
· Additional funding is recommended for tipping fees as a
result of increased tonnage collected at the Roanoke
Valley Landfill.
929
930
. Additional funding is recommended for contractual
obligations which include the full year cost of the City's
share of the new Regional Animal Control facility, and the
lease of space at Civic Mall for the Social Services
Department.
· $40,000.00 is recommended for the Emergency
Assistance Program which is administered by the Social
Services Department and focuses on providing emergency
rent or utility assistance to prevent evictions or
terminations.
. Additional funds or subsidies are recommended to Valley
Metro as a result of the increasing health care costs, and
to the Civic Facility Fund for the addition of two
maintenance positions.
. A total of six positions will be added in the Civic Facilities
Fund to address the cleanliness and maintenance of the
Civic Center.
. Additional funding is recommended for community
agencies.
· The recommended budget includes a new reduction of 13
General Fund positions, which reduction is in positions
and not people.
· With creation of the Western Virginia Water Authority, a
total of 190 General Fund, Water Fund and Sewer Fund
positions will be transitioned to the Water Authority.
· It is recommended that 18 positions be left vacant during
the year which is the same level of vacant positions
included in the fiscal year 2004 budget; and other
reductions total approximately $1 million.
931
In closing, Mr. Stovall advised that City staff has attempted to develop a
budget that is responsible and addresses the priorities of Council and
Roanoke's citizens; given the challenging times, every request and every need
could not be accommodated; and an attempt was made to minimize the impact
on service delivery and service levels. He expressed appreciation to support
staff from the Department of Management and Budget and the Department of
Finance and acknowledged the input of Constitutional Officers, Council
Appointed Officers, department directors and division managers in the
development of the fiscal year 2005 budget. He expressed appreciation to the
entire family of City employees for the dedicated and professional manner in
which they have performed their duties in difficult times, and he advised that a
public hearing on the recommended budget is scheduled for Thursday, April
29, 2004, at 7:00 p.m., in the Council Chamber.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE NEIGHBORHOOD PARTNERSHIP: The City Manager submitted a
communication advising that at the January 20, 2004 Council meeting, Carl
Cooper, Chair, Roanoke Neighborhood Advocates (RNA), presented the RNA's
By-Laws and Strategic Business Plan for consideration; and Council referred the
documents to the City Manager for staff review and to the City Attorney for
preparation of the proper measure for consideration by Council at a future
meeting; whereupon, the City Manger forwarded copy of the revised
documents.
Mr. Bestpitch offered the follOWing resolution:
(#36658-041904) A RESOLUTION approving the By-Laws and Strategic
Business Plan for Roanoke Neighborhood Advocates.
(For full text of Resolution, see Resolution Book No. 68, Page 409.)
Mr. Bestpitch moved the adoption of Resolution No. 36658-041904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
932
BUDGET-PARKS AND RECREATION-WATER RESOURCES: The City Manager
submitted a communication advising that the Mill Mountain Water Project is
designed to increase the storage, pressure and fire flow capacity for the top of
Mill Mountain and the Ivy Street neighborhood; the project consists of a 150
gallon per minute pumping station, an 84,000 gallon water storage tank, and
installation of approximately 5,200 lineal feet of eight-inch waterline; the new
storage tank replaces two existing smaller tanks on Mill Mountain with no
overall increase in height; and tank design has been reviewed by the Mill
Mountain Advisory Committee.
It was further advised that the project was publicly advertised for bids,
with four bids having been received on Tuesday, March 16, 2004; the lowest
bid was submitted by E. C. Pace Co., Inc., in the amount of $706,472.00, with a
construction time of 180 consecutive calendar days, and with the inclusion of a
contingency; the requested amount for the project will be $777,000.00;
funding in the amount of $777,000.00 is requested to complete the project and
is available as follows: $180,000.00 in Account No. 002-530-8397, Crystal
Spring Water Treatment Construction, $200,000.00 in Account No. 002-510-
2178-9026, Unidentified Plant Replacement, and $249,537.00 in Account No.
002-510-2178-9028, Water Maintenance-Painting, with the balance of funds,
$147,463.00, to be taken from Water Fund retained earnings.
The City Manager recommended that Council approve the transfer and/or
appropriation of funds in the amount of $777,000.00 to an account to be
established in the Water Fund by the Director of Finance entitled, Mill Mountain
Water Project.
Mr. Dowe offered the following ordinance:
(#36659-041904) AN ORDINANCE to appropriate funding for the
Construction Contract Award for the Mill Mountain Water Project, amending and
reordaining certain sections of the 2003-2004 Water Fund Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 68, Page 410.)
Mr. Dowe moved the adoption of Ordinance No. 36659-041904. The
motion was seconded by Mr. Harris and adopted by the following vote:
933
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None----------------------------------------------~---O.
BUDGET-STREETS AND ALLEYS-GRANDIN VILLAGE: The City Manager
submitted a communication advising that Council has discussed on numerous
occasions improvements for the 1300 block of Grandin Road in the vicinity of
Memorial Avenue, which improvements involve installation of new curbs,
sidewalks, street trees, conduit for future street lights, and new water and
sewer lines; and improvements are supported by neighborhood organizations
in the area.
It was further advised that two bids were received on Tuesday, March 16,
2004, with E. C. Pace Co., Inc., submitting the low bid in the amount of
$864,155.00; and funding for the project, which includes funds for
miscellaneous project expenses, including advertising, prints, test services,
minor variations in bid quantities, and unforeseen project expenses is available
as follows:
Transportation - Street Paving 001-530-4120-2010
Water - Capital Outlay 002-510-2178-9026
WPC - Lateral Maintenance 003-510-3170-9085
Traffic Signals - General 008-052-9560-9084
Capital Improvement Reserve - VDOT 008-530-9575-9210
Traffic Calming Initiatives 008-530-9799-9003
Curb, Gutter, Sidewalk #1 008-530-9804-9076
Total
$ 98,650.00
$126,660.00
$169,510.00
$ 28,900.00
$164,722.00
$143,518.00
$218.040.00
$950,000.00
The City Manager recommended Council authorize transfer and/or
appropriation of the required funding of $653,830.00, in accordance with
amounts above described to an account to be established in the Capital Projects
Fund by the Director of Finance entitled, "Grandin Road Streetscapes"; and
transfer funding in the amount of $126,660.00 and $169,510.00 to new
accounts in the Water and Water Pollution Control Funds, respectively, to be
similarly titled, for the utility portion of the project.
Mr. Cutler offered the following ordinance:
(#36660-041904) AN ORDINANCE to appropriate funding for the
Grandin Road Streetscapes Project, amending and reordinaing certain sections
of the 2003-2004 General, Water, Water Pollution Control and Capital Projects
Funds Appropriations and dispensing with the second reading by title of this
ordinance.
934
(For full text of Ordinance, see Ordinance Book No. 68, Page 411.)
Mr. Cutler moved the adoption of Ordinance No. 36660-041904. The
motion was seconded by Mr. Harris an~j~d!lJ',t~J! ,tly, \~'il,.,fcqt~ewing vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: NONE--------------------------------------------------O.
TRAFFIC-STATE HIGHWAYS-GREENWAY SYSTEM: The City Manager
submitted a communication advising that the Virginia Department of
Transportation (VDOn requires City Council resolutions documenting the City's
support of a project in advance of placing the project in the State's Six-Year
Improvement Program (SYIP); the draft SYIP published in March by VDOT fully
funds 10th Street improvements, Wonju Street extension, and places 13th Street
back into the program, with partial funding in fiscal year 2005; and in
accordance with the 20-Year Long Range Transportation Plan endorsed by a
resolution adopted by Council on October 23, 2003, a few small projects have
been added to the draft SYIP, which include an intersection improvement at
Riverland Road, Bennington Street, and Mt. Pleasant Boulevard, traffic signal
systems equipment upgrades, and inclusion of recently received safety grant
funds for enhancements to the proposed Lick Run Greenway crossing at 10th
Street.
It was further advised that resolutions for the three major projects of 10th
Street, Wonju Street, and 13th Street have been adopted by Council in prior
years; however, the three small project awards will require separate project
programming resolutions to enable inclusion in the SYIP to be adopted by the
Commonwealth Transportation Board on May 20, 2004; therefore, the City
Manager recommended that Council adopt separate project programming
resolutions for each of the three small projects as above described.
Mr. Cutler offered the following resolution:
(#36661-041904) A RESOLUTION requesting that the Virginia
Department of Transportation establish an urban system highway project for
improvements to the intersection of Riverland Road, Bennington Street and Mt.
Pleasant Boulevard.
(For full text of Resolution, see Resolution Book No. 68, Page 413.)
935
Mr. Cutler moved the adoption of Resolution No. 36661-041904. The
motion was seconded by Mr. Dowe.
Liz Belcher, Coordinator, Roanoke Valley Greenways, expressed
appreciation for the work of City staff to review long range transportation plans
which revealed that numerous projects would not be included in the State's Six
Year Plan for quite some time; therefore, an effort was begun by City staff to
look at what is realistic from a transportation standpoint, and to identify ways
to fund the projects, sucll as the intersection of Riverland Road and Mount
Pleasant Boulevard. She stated that grant opportunities were reviewed and City
staff prepared a Virginia Department of Transportation application for safety
improvements to Tenth Street for the greenway crossing. She expressed
appreciation for the vision that has been implemented throughout the City to
make Roanoke a liveable and walkable community.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., requested that the City
address a dangerous traffic situation at the intersection of Bennington Street,
Riverland Road and Mount Pleasant Boulevard, S. E.
Resolution No. 36661-041904 was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
Mr. Dowe offered the following resolution:
(#36662-041904) A RESOLUTION requesting that the Virginia
Department of Transportation establish an urban system highway project to
upgrade signal equipment within the City's traffic signal systems.
(For full text of Resolution, see Resolution Book No. 68, Page 414.)
Mr. Dowe moved' the adoption of Resolution No. 36662-041904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None------------~-------------------------------------O.
936
Mr. Dowe offered the following resolution:
(#36663-041904) A RESOLUTION requesting that the Virginia
Department of Transportation establish an urban system highway project for
improvements to 10th Street and the proposed Lick Run Greenway.
(For full text of Resolution, see Resolution Book No. 68, Page 415.)
Mr. Dowe moved the adoption of Resolution No. 36663-041904. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith----------------------------'------------------7.
NAYS: None--------------------------------------------------O.
BUDGET-POLICE DEPARTMENT -DRUGS/SUBSTANCE ABUSE-YOUTH: The
City Manager submitted a communication advising that the City of Roanoke
Outreach Detention/Electronic Monitoring Program provides court-ordered,
pre-dispositional, intensive supervision of juveniles living within the
community; program services are provided to juveniles who reside in the City of
Roanoke and other jurisdictions such as Roanoke County, Botetourt, Salem,
Craig County, and Alleghany County; each outside jurisdiction pays for services
provided; the fiscal year 2003-04 revenue estimate for Outreach
Detention/Electronic Monitoring Services is $30,000.00; and it is anticipated
that actual revenue will exceed the estimate in the amount of $18,490.00.
It was' further advised that in accordance with State mandates, all
program revenue must be used for services that are speCifically outlined in the
Board approved VJCCCA plan, and excess revenue must be appropriated for
program activities.
The City Manager recommended that Council increase the General Fund
Revenue estimate by $18,490.00 in revenue Account No. 001-110-1234-1310,
and appropriate funding in the amount of $18,490.00 to the following
accounts:
001-631-3330-1004 Temporary Wages
001-631-3330-3070 Equipment Rental
S 10,720.00
$ 7,770.00
937
Mr. Dowe offered the following ordinance:
(#36664-041904) AN ORDINANCE to increase funding for the Outreach
Detention/Electronic Monitoring Program, amending and reordaining certain
sections of the 2003-2004 General Fund Appropriations and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 416.)
Mr. Dowe moved the adoption of Ordinance No. 36664-041904. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted a
communication advising that the Fifth District Employment and Training
Consortium (FDETC), under an agreement with the Virginia Department of
Social Services, received funding to operate the Opportunity Knocks Program;
and since closing of the FDETC, the CitY of Roanoke Department of Social
Services will be continuing operation of the Opportunity Knocks Program until
June 30, 2004.
It was further advised that Employment and Training Services have been
provided by the Department of Social Services to assist disadvantaged
individuals in obtaining full time employment, with the potential of higher
paying wages and fringe benefits; and services will be reimbursed through the
Virginia Department of Social Services.
The City Manager recommended Council authorize acceptance of the
grant award, appropriate funds totaling $42,500.00, and establish a revenue
estimate of $42,500.00 in a grant account to be established by the Director of
Finance.
Mr. Bestpitch offered the following ordinance:
(#36665-041904) AN ORDINANCE to establish funding for the
Opportunity Knocks Grant, amending and reordaining certain sections of the
2003-2004 Grant Fund Appropriations and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 417.)
938
Mr. Bestpitch moved the adoption of Ordinance No. 36665-041904. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick, Harris
and MayorSmith---------------------------------------------------7.
NAYS: None--------------------------------------------------O.
Mr. Fitzpatrick offered the following resolution:
(#36666-041904) A RESOLUTION authorizing the acceptance of a grant
from the Virginia Department of Social Services to be used to operate the
Opportunity Knocks Program until June 30, 2004; and authorizing the
execution of the necessary documents.
(For full text of Resolution, see Resolution Book No. 68, Page 418.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36666-041904.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
DONATIONS/CONTRIBUTIONS-FIRE DEPARTMENT: The City Manager
submitted a communication advising that the Fire Brigade of the Kazim Temple,
A.A.O.N.M.S. wishes to donate a 1941 American LaFrance antique fire truck,
ID#BG169, to the Roanoke Fire-EMS Department; and the equipment is a very
rare piece of fire apparatus which would be used in parades, placed on display
and used for educational purposes.
It was further advised that City of Roanoke Fleet Management personnel
have inspected the fire truck and consider the equipment to be in good
condition, with low maintenance needs, and if accepted, the unit would be
housed in a Fire-EMS station for safe keeping, maintenance and static display;
and the value of the fire truck exceeds $5,000.00 which requires approval by
Council to accept as a donation.
The City Manager recommended that she be authorized to accept the
above referenced fire apparatus.
939
Mr. Bestpitch offered the following resolution:
(#36667-041904) A RESOLUTION accepting the donation of a 1941
American LaFrance Antique fire truck for use by the City of Roanoke's Fire/EMS
Department, and expressing appreciation for such donation.
(For full text of Resolution, see Resolution Book No. 68, Page 419.)
Mr. Bestpitch moved the adoption of Resolution No. 36667-041904. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
CITY ATTORNEY:
CITY CODE-COMMITTEES-PENSION: The City Attorney submitted a written
report with regard to a request of Council to eliminate the residency
requirement pertaining. to one member of the Board of Trustees of the City of
Roanoke Pension Plan; whereupon, he transmitted an ordinance amending the
City Code which will eliminate the residency requirement regarding the retired
member of the Plan who serves pursuant to ~22.2-8(b)(6).
Mr. Dowe offered the following ordinance:
(#36668-041904) AN ORDINANCE amending subsection (b)(6) of ~22.2-
8, Board of Trustees aenerally. Article 2, Administration, Chapter 22.2,
Pensions and Retirement, of the Code of the City of Roanoke (1979), as
amended, in order to eliminate the residency requirement with respect to the
retired member of the plan appointed to serve on the Board of Trustees of the
City's Pension Plan, as currently set forth in ~22.2-8(b)(6); and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 421.)
940
Mr. Dowe moved the adoption of Ordinance No. 36668-041904. The
motion was seconded by Mr. Cutler and adopted by the following yote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
STATE HIGHWAYS-TREES: The City Attorney submitted a written report
advising that at the April 5, 2004 meeting of Council, the matter of supporting
an application filed by Will Webb with the Virginia Department of Transportation
(VDOn to plant white oak seedlings along certain sections of 1-581 within the
City of Roanoke was referred to the City Attorney for preparation of a
resolution; whereupon, he transmitted the appropriate measure for
consideration by Council.
Mr. Bestpitch offered the following resolution:
(#36669-041904) A RESOLUTION supporting the application filed by Will
Webb with the Virginia Department of Transportation to plant white oak
seedlings along certain sections of 1-581 within the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 68, Page 422.)
Mr. Bestpitch moved the adoption of Resolution No. 36669-041904. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
DONATIONS/CONTRIBUTIONS-SCHOOLS: The City Attorney submitted a
written report advising that in 1948, there was an agreement between G. G. and
Ollie P. Fralin and the Roanoke County School Board to exchange two parcels of
property in Roanoke County adjacent to what is now Oakland Intermediate
School, but the necessary deeds were not recorded; in 1949, the City of
Roanoke annexed the area surrounding what is now Oakland Intermediate
School from Roanoke County; the City of Roanoke became vested in the
Roanoke County School Board property as a part of the annexation; on July 12,
1982, Council adopted Ordinance No. 26116, authorizing the City Manager to
convey the City's portion of the land to be conveyed pursuant to the 1948
941
exchange agreement to the Fralin family, however, Council did not at that time
accept conveyance ofthe property to be conveyed by the Fralin family which is
currently used as the teachers' parking lot at Oakland Intermediate Schoc;>l; and
the School Board has utilized the triangular parcel of property that the Fralin
family seeks to convey to the City as a parking lot since the area was annexed
in 1949, and desires that title to the parcel of land be obtained.
It was further advised that the Fralin family would like to convey this
portion of property to the City of Roanoke so that the Fralin family may sell the
remaining portion of its property to a third party; whereupon, the City Attorney
transmitted an ordinance authorizing acceptance of the property, once the deed
is recorded, for consideration by Council.
Mr. Dowe offered the following ordinance:
(#36670-041904) AN ORDINANCE accepting from the Estate of Ollie P.
Fralin the conveyance of a certain parcel of property for school purposes
containing 0.183 acre, more or less, located on the northeasterly side of
Williamson Road adjacent to Oakland Intermediate School and identified as a
portion of Tax Map No. 3160127; and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 423.)
Mr. Dowe mOlied the adoption of Ordinance No. 36670-041904. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
REPORTS OF COMMITTEES:
ARCHITECTURAL REVIEW BOARD: The 2003 Annual Report of the
Architectural Review Board was before Council.
(For full text, see report on file in the City Clerk's Office.)
942
Without objection by Council, the Mayor advised that the report would be
receiyed and filed.
BUDGET-SCHOOLS: A communication from the Roanoke City School
Board requesting the following appropriations and transfers was before
Council:
. $158,740.00 from the 2003-04 Capital Maintenance and
Equipment Replacement Fund to provide for VHF hand-held
radios, site-based capital maintenance equipment, and facility
alteration requirements;
. $96,406.00 from the School Food Services Fund Balance to
provide for food service equipment;
. $7,500,000.00 from Virginia Literary Fund initial construction
costs for the Patrick Henry High School project;
. $298,977.00 from Virginia Public School Authority Bonds to
reflect actual reyenues received for school projects;
. $225,000.00 for the Patrick Henry High School project, said
funds will be transferred from the Capital Improvement Reserve
for the modular unit setup and installation at Patrick Henry;
· $210,000.00 for increased fuel and heating costs, said funds
will be transferred from the Contingency for State sales tax
deficit.
The Director of Finance submitted a written report recommending that
Council conc\Jr in the request of the School Board.
Mr. Cutler offered the following ordinance:
(#36671-041904) AN ORDINANCE to appropriate funding for equipment
from the Capital Maintenance and Equipment Replacement Program (CMERP)
and from the School Food Service Fund balance, amending and reordaining
certain sections of the 2003-2004 School, School Capital Projects and School
Food Service Funds Appropriations and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 425.)
943
Mr. Cutler moved the adoption of Ordinance No. 36671-041904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
BUDGET-CITY COUNCIL: Mr. Dowe offered the following resolution
establishing a Special Meeting of Council to be held on Thursday, April 29,
2004, at 7:00 p.m., in the Council Chamber, for the purpose of holding public
hearings on the recommended City Budget for Fiscal Year 2004-2005, the
proposed HUD Consolidated Plan for Fiscal Year 2004-2005, and effective
increase in the City's proposed real property tax rate:
(#36672-041904) A RESOLUTION establishing the dates and times for a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 68, Page 427.)
Mr. Dowe moved the adoption of Resolution No. 36672-041904. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
BUDGET -COMMITTEES-SCHOOLS: Mr. Harris offered the follOWing
resolution establishing a Special Meeting of Council to be held on Thursday,
May 13, 2004, at 2:00 p.m., in Council Chamber, for the purpose of adopting
measures in connection with the 2005 fiscal year budget, and appointment of
two Trustees to the Roanoke City School Board:
944
(#36673-041904) A RESOLUTION establishing the date and time for a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 68, Page 428.)
Mr. Harris moved the adoption of Resolution No. 36673-041904. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None--------------------------------------------------O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR, VICE-MAYOR AND
MEMBERS OF CITY COUNCIL:
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT: Council Member
Cutler commended the Roanoke City Police Department- Citizens Police
Academy, which was named 2004 Agency of the Year by the National Citizens
Police Academy Association at the 7th Annual NCPAA Convention in Austin,
Texas.
ACTS OF ACKNOWLEDGEMENT-YOUTH: Council Member Bestpitch
advised that April is Child Abuse Prevention Month and commended the
Children's Advocacy Center of the Roanoke Valley for its work with regard to
child abuse prevention.
SCHOOLS: The Mayor announced that Council will entertain comments by
citizens at the 7:00 p.m., Council meeting with regard to applicants for the
position of Roanoke City School Trustee. He advised that Linda F. Wyatt has
withdrawn her application. Applications were submitted by the following
persons prior to the deadline on Monday, April 19, 2004, at 12:00 p. m.:
Dennis M. Binns
Chris H. Craft
Robert R. Craig
David M. Dabay
John W. Elliott, Jr.
Roddy L. Hiduskey
Glenda D. Lee
Alvin L. Nash
Courtney A. Penn
Samuel Robinson
Linda F. Wright
945
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor adYised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
No citizens requested to be heard.
CITY MANAGER COMMENTS:
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES-YOUTH-DECEASED
PERSONS: The City Manager commended City employees who participated in
Citizens Appreciation Day on Saturday, April 17, 2004, at Valley View Mall. She
advised that Saturday, April 17, was also Youth Services Day and commended
the hundreds of young people who volunteered their Saturday to give service to
others in the Roanoke community. She also advised that a service in memory of
Ms. Greta Evans was held on Saturday, April 17, 2004, in recognition of the
many contributions by Ms. Evans to the Roanoke community.
At 3:50 p.m., the Mayor declared the Council meeting in recess for one
Closed Session.
At 4:20 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, Mayor Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Bestpitch moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Dowe and adopted by the following
vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris, and Mayor Smith---------------------------------------------7.
NAYS: None-------------------------------------------------_O.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The Mayor
advised that there is a vacancy on the Human Services Committee, to fill the
unexpired term of Cynthia S. Bryant, ending June 30, 2004; whereupon, he
opened the floor for nominations to fill the vacancy.
946
Ms. Wyatt placed in nomination the name of Randy L. Leftwich.
There being no further nominations, Mr. Leftwich was appointed as a
member of the Human Services Committee, to fill the unexpired term of
Cynthia S. Bryant, ending June 30, 2004, by the following vote:
FOR MR. LEFTWICH: Council Members Wyatt, Bestpitch, Cutler, Dowe,
Fitzpatrick, Harris, and Mayor Smith-----------------------------------7.
COMMITTEES-PENSIONS: The Mayor adYised that there is a vacancy on the
City of Roanoke Pension Plan, created by the resignation of D. Duane Dixon, for
a term ending June 30, 2004; whereupon, he opened the floor for nominations
to fill the vacancy.
Ms. Wyatt placed in nomination the name of Michael W. Hanks.
There being no further nominations, Mr. Hanks was appointed as a
member of the City of Roanoke Pension Plan, to fill the unexpired term of
D. Duane Dixon, resigned, ending June 30, 2004, by the following vote:
FOR MR. HANKS: Council Members Wyatt, Bestpitch, Cutler, Dowe,
Fitzpatrick, Harris, and Mayor Smith-----------------------------------7.
Inasmuch as Mr. Hanks is not a City resident, Ms. Wyatt moved that the
City residency requirement be waived in this instance. The motion was
seconded by Mr. Bestpitch and unanimously adopted.
VIRGINIA MUNICIPAL LEAGUE: The Mayor advised that the following
persons have been nominated by Council to serve on Virginia Municipal League
Policy Committees:
Council Member Beverly T. Fitzpatrick, Jr.
Council Member M. Rupert Cutler
Council Member Alfred T. Dowe, Jr.
- Transportation
- Environmental Quality
- Human Development
and Education
- Finance
- General Laws
Jesse A. Hall
William M. Hackworth
947
At 4:25 p.m., the Mayor declared the Council meeting in recess until
7:00 p.m., in the City Council Chamber.
At 7:00 p.m., on Monday, April 19, 2004, the Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
Ralph K. Smith presiding.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, M. Rupert
Cutler, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., C. Nelson Harris and Mayor
Ralph K. Smith-----------------------------------------------------7.
ABSENT: None-----------------------------------------------O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of Amerit;a was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
PUBLIC HEARINGS:
COMMITTEES-CITY COUNCIL-SCHOOLS: The City Clerk having advertised
a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to receive citizen comments with regard to the
appointment of two Trustees to the Roanoke City School Board for three year
terms of office, commencing July 1, 2004 and ending June 30, 2007, the matter
was before the body.
948
Council previously extended the deadline for receipt of applications from
March 10, 2004 at 5:00 p.m., until Monday, April 19, 2004, at 12:00 p.m.
Applications were received in the City Clerk's Office from the following persons:
Dennis M. Binns
Chris H. Craft
Robert R. Craig
DaYid M. Dabay
John W. Elliott, Jr.
Roddy L. Hiduskey
Glenda D. Lee
Alvin L. Nash
Courtney A. Penn
Samuel Robinson
Linda F. Wright
Linda F. Wyatt (Withdrawn by Ms. Wyatt)
Advertisement of the public hearing was published in The Roanoke Times
and in The Roanoke Tribune on Thursday, April 8, 2004 and Thursday,
April 15, 2004.
The Mayor inquired if there were persons present who would like to
speak in connection with the matter; whereupon, the following p!-!rsons
addressed the Council:
Ms. Vickie Royer, 3772 Norway Avenue, N. W., spoke in support of the
application of Alvin L. Nash. She advised that:
. Mr. Nash is just, fair and unbiased, with an unwavering
compassion to those issues that he chooses to champion.
· He is an excellent mediator who is trusted by citizens of the
community to make the best decision for all persons
involved.
· He would bring a sense of calm in the midst of a storm to the
School Board.
· He exemplifies true leadership and integrity and his
expertise will be yaluable in times of crisis and confusion.
· As a co-worker and as a supervisor, he is neither
condescending nor boastful.
949
. He strives to be available to help with problems that arise,
and with the unrest and distrust that exist in the school
community today, the qualities pf Mr. Nash will be a much
needed asset. ' --. .. .
Ms. Marcia Gunn, 3816 Panorama Avenue, N. W., spoke in support of the
application of Alvin Nash, who is also her brother. She advised that:
· He has always been a strong, constitutional man who wants
to make the right choices and do the right things in life; he is
a man of diligence, community based and loves people,
community-wide.
· He is a person who wants to help and to be a part of the
solution.
· He has worked long hours to achieve his many
accomplishments; he is dependable, direct and wishes to
make a contribution to the progress of the City.
Ms. Annette Lewis, 4606 Casper Drive, N. E., spoke in support of the
application of Alvin Nash. She advised that:
· Having known Mr. Nash for oyer ten years, she has been
impressed by his skills, which make him an excellent
candidate for continued membership on the School Board.
· He is fiscally responsible, intelligent, opened minded, fair
and decisive.
· As Executive Director, Blue Ridge Housing Development
Corporation, he has the responsibility of managing a multi
million dollar budget through government, civic and local
contracts, which would not be possible without the training
and leadership that he proYides to his staff by keeping them
abreast of ever changing policies, procedures, regulations
and requirements that govern a successful organization.
· He is wise enough to know that it is necessary to weigh both
sides of any issue in order to make informed decisions; and
he does not hesitate to take the time to do the necessary
homework to ensure that he is knowledgeable about the
issues that he is called upon to address.
950
. He treats his staff, colleagues, friends and acquaintances
with respect, valuing the opinion of all, regardless of their
background or differen~~~oL~_~Ln1P1i'.',\".J'-
. He is not afraid to make difficult decisions, even though
difficult decisions are often unpopular.
. The art of negotiation is one of his greatest skills and he has
already brought those skills to the School Board.
Ms. Lewis encouraged Council to reappoint Mr. Nash to the School Board
in order to continue his work for the benefit of students, teachers,
administrators, and citizens.
Mr. Thomas Miller, 3429 Windsor Road, S. W., spoke in support of the
candidacy of Linda F. Wright. He advised that:
. Ms. Wright has a great commitment to children and to their
education which is evidenced by her 30 years of service to
the children of the Roanoke Valley, 21 years as an educator
in the City of Roanoke and nine years as an educator in
Roanoke County in the capacity of teacher, administrator and
principal.
. She is a parent who raised her children in Roanoke City
Public Schools and she currently has a child enrolled in the
Roanoke City school system.
. She has been actively involved in the Roanoke City School
system, while holding a full time job in the Roanoke County
School system.
· As an applicant, she is unique because of her background as
an educator; many times policies and practices are
implemented by a School Board or a central office, yet the
practical implication of what takes place and how it impacts
the schools on a daily basis is not considered; therefore,
Council has the unique opportunity to appoint an educator to
the School Board who can provide the necessary input on
how policies and procedures will affect teachers, resource
officers, principals and the entire school community.
951
· She has experienced, first hand, some of the problems and
discomfort that others have experienced in the Roanoke City
Public Schools, which giv~~ "Q,eril. !Jniqu~ perspectiye on how
the school system has fciilea st~ae'nt;'ana-(ainilies.
Mr. Miller requested that Council favorably consider the application of
Ms. Wright as a member of the Roanoke City School Board.
Mr. Roy White, 3009 Dover Drive, S. W., spoke in support of the
application of Linda Wright. He advised that:
· He has two children in the Roanoke City Schools and serves
as Ms. Wright's Pastor at Raleigh Court United Methodist
Church, where she is a member of the Staff Parish Relations
Committee.
· During difficult and traumatic issues concerning church staff,
he has counted on her expertise as a professional and as an
administrator to help navigate personnel issues.
· She is an administrator who has earned the respect of
students because they know she is interested in their well
being.
Mr. White requested that Council give serious consideration to the
application of Ms. Wright for appointment to the Roanoke City School Board.
Ms. Stephanie Dickinson, 3101 Hubbard Road, S. W., spoke in support of
the application of Linda Wright. She advised that:
· She (Ms. Dickenson) is Youth Director at Raleigh Court United
Methodist Church, where she has known Ms. Wright through
their shared ministry and friendship in the faith community.
· Her passion is the protection, nurturing and development of
young people in the Roanoke Valley.
· The School Board has a unique opportunity to benefit from
the wealth of knowledge and experience offered by Ms.
Wright as an educator.
952
. She has served as a first, fourth and fifth grade teacher, as
an instructor to gifted children in Roanoke City Schools; as
Principal at Garden Citya,lJftVY,est~iq~, Elementary Schools;
and she succeede-d" '-'m-L-'e-ducafing children from
white/ethnic/minority families who are challenged by low
income and she recognizes and addresses all sides of the
issue.
. She was involved in staff development in the Roanoke City
Schools and has served as Principal at Penn Forest
Elementary School for nine years, therefore, she knows the
necessary requirements to provide quality instruction.
. The School Board is directed with the responsibility of
managing the school system through employment and
evaluation of the School Superintendent and establishing
policy and budgets; Ms. Wright has served under a number
of School Superintendents during her career and will offer a
valuable perspective in connection with selection of a new
School Superintendent.
· Penn Forest Elementary School is undergoing major
renovations at this time, therefore, she knows how a school
building impacts learning.
· When reviewing the present membership of the School
Board, there is a diversity of profeSSionals ranging from
financial, medical, legal, housing and social work
backgrounds, some of which have long experience in serving
on Parent-Teacher Associations, and this group of
individuals would benefit from the depth of experience in
education that Ms. Wright would bring to the School Board.
· It is the responsibility of the School Board to ensure that the
public understands the school system's goals and programs,
therefore, Ms. Wright's knowledge, integrity and compassion
would build public support and trust in Roanoke City Public
Schools.
953
Mr. Craig Balzer, 6329 Spring Run Drive, spoke in support of the
candidacy of AIYin Nash. He advised that:
. He (Mr. Balzer) currently .$ervElliii'"a:uChair of the Blue Ridge
; ,! \ \ : .;....'.j;.;\ '.."-. ",-."- ~-
Housing Develo.pment Corporation where Mr. Nash is
Executive Director, and they have worked together on
numerous issues which have allowed Mr. Nash to brief the
Board of Directors on pertinent matters and to enlist the
support of the Board to ensure that he was not stepping
outside of his bounds of authority.
. He takes the roles that he assumes seriously and when he
takes on a job, he does not allow other duties and
responsibilities to suffer.
Ms. Lisa Updike, 2803 Woodlawn Avenue, S. W., spoke in support of the
application of Linda Wright. She advised that:
. The Roanoke City School system has been under much
scrutiny and much of the speculation and judgments have
been negative; therefore, the expertise of Ms. Wright is
needed to change the perception of negativity; and Council
has the power to impact a negative situation by appointing
the right School Board members.
· The School Board is charged with the responsibility of hiring
a new school Superintendent who will carry Roanoke City
Schools through the next decade; if the City is to stem the
perception of negativity, it is vital that School Board
members possess a background in the workings of
education. She would proyide an insider' knowledge that
others from different careers could not provide and her input
would be invaluable in allowing the School Board to lead with
confidence and authority, making and implementing
decisions that will save the community from costly and
embarrassing problems that could occur in the future.
Ms. Updike requested that Ms. Wright's wealth of experience and
devotion to service not go to waste; and her dedication to education and to
children makes her the most valuable person to be appointed to the School
Board.
954
Mr. Rick Moore, 3004 Northview Drive, S. W., spoke in support of the
application of Linda Wright. He adYised that he is the parent of three children
enrolled in the Roanoke City Schools, therefore, he wants the City's school
system to succeed. He adYised that:
--" ,-..
,~r':;'. v'
: _',-, _ i \'. l"'/'. .:.l.~.',,_!~=-
. Ms. Wright will bring the perspective of teacher, principal,
and parent to the School Board, which will also help the
School Board through troubled times.
. Her expertise on classroom issues and strong community
commitment makes her the right choice for the Roanoke City
School Board because she cares about children, teachers and
the City and would be an asset to the Roanoke City School
Board.
Ms. Trisha Edwards, 3045 Poplar Lane, S. W., spoke in support of the
application of Linda Wright. She advised that:
. Ms. Wright comes with no established agenda, other than to
be an adyocate for the children and the parents of the City of
Roanoke.
. As a principal, she is familiar with the Code of Virginia and
requirements of the State Department of Education; and as
the parent of a child enrolled in Roanoke City schools she
has knowledge of day to day activities in the schools.
Ms. Edwards advised that Ms. Wright will be an asset to the Roanoke City
School Board, and requested that she be appointed to the position of School
Trustee.
Mr. Robert Craig, 701 12th Street, S, W., advised that the School Board's
budget makes the cost of the stadium/amphitheater project small in
comparison, in addition to the $90 million bond issue, both of which are issues
that will be of major importance the School Board. He stated that the City Code
provides that Council will select members of the Roanoke City School Board
from those applications filed with the City Clerk by March 10, therefore, absent
an amendment to the City Code, it was cavalier of the Council to extend the
period for receipt of applications to April 19, 2004.
955
Ms. Allison Blanton, 1701 Arlington Road, S. W., spoke in support of the
application of Linda Wright. She advised that:
. Ms. Wright has children who have gone through elementary,
middle and high school in the Roanoke City Public School
system.
. She is dedicated to children by placing them first and
foremost.
. She is held in high regard because of her clear commitment
to children and education; she is strong in staff development
and not only does she care about the children, she also cares
about teachers and other staff.
· A wide array of talents exist on the present School Board, but
concern for teachers may be lacking and Ms. Wright would
bring this ingredient to the School Board.
Ms. Blanton encouraged Council to appoint Ms. Wright to the Roanoke
City School Board.
There being no further speakers, the Mayor declared the public hearing
closed.
Mr. Fitzpatrick moved that Council convene in Closed Session to discuss
two vacancies on the Roanoke City School Board, pursuant to Section 2.2-3711
(A)(l), Code of Virginia (1950), as amended. The motion was seconded by
Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, and
Mayor Sm ith ------------------------------------------------------6.
NAYS: None-------------------------------------------------O.
(Council Member Wyatt abstained from voting.)
956
ZONING: Pursuant to instructions by Council, the City Clerk having
advertised a public hearing for Monday, April 19, 2004, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a request of Echo Sentinel
Group, L.L.c., to repeal conditions approved pursuant to Ordinance No. 35070-
100200 and to replace such conditions with new proffered conditions, with
regard to property located at 3509 Peters Creek Road, N. W., identified as
Official Tax No. 6421133, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 2, 2004, and Friday, April 9, 2004.
The City Planning Commission submitted a written report advising that
the petitioner requests that proffers enacted pursuant to Ordinance No.
35070-100200 be repealed and replaced with the following proffered
conditions:
That the property will be developed in substantial conformity with
the Schematic Site Plan for Echo Sentinel Group, prepared by ACS.
Design, under date of March 1, 2004, subject to any changes that
may be required by the City during comprehensive site
deyelopment plan reYiew;
That the property will be developed in substantial conformity with
the Front Elevation Plan dated January 8, 2004, prepared by Alam
Design Group, subject to any changes that may be required by the
City during comprehensive building plan review; and
If a freestanding sign is erected on site, it shall be limited to a
monument style sign with a maximum height of ten feet and a
maximum signage surface area of 50 square feet; the sign shall
have an appearance similar to and use materials like those
proposed for the building elevation indicated on Exhibit 4.
The petitioner further requests that a new site plan and front building
elevation be substituted for the existing plans binding on the subject property
as enacted in 2000; and the newly proffered site plan notes the following:
· A building with a footprint of 2,500 square feet, oriented to
Lewiston Street and sited with its front corner situated 33
feet from the right-of-way of Peters Creek Road (minimum
front yard on Peters Creek Road is 30 feet; secondary front
yard requirement on Lewiston is 15 feet);
957
. A 30 foot curb cut on Lewiston Street;
. 18 off-street parking spaces, three of which are in a covered
parking area, plus two handicap accessible spaces;
. Street trees as required by Code; and
. A ten foot wide evergreen screening buffer along the
southern property line adjacent to a residentially-zoned
property as required by Code.
The petitioner further proffers a front elevation that delineates a brick
fac;ade, two-story building, with an attached covered parking area.
The City Planning Commission recommended that Council approve the
request for amendment of proffers, given the appropriateness of proffered
conditions in terms of scale and density of the development, minimizing access
to the site, off-street parking and signage, and developing a two-story
building.
Mr. Dowe offered the following ordinance:
(#36674-041904) AN ORDINANCE to amend ~36.1-3 and 36.1-4, Code
of the City of Roanoke (1979), as amended, and Sheet No. 642, Sectional 1976
Zone Map, City of Roanoke, by repealing Ordinance No. 35070-100200,
placing certain conditions on Official Tax No. 6421133, and replacing such
conditions with new conditions on the subject property which is conditionally
zoned C-1, Office District, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 430.)
Mr. Dowe moved the adoption of Ordinance No. 36674-041904. The
motion was seconded by Mr. Cutler.
Joseph Lohkamp, Co-Owner, Sentinel Group, LLC, appeared before
Council in support of the request.
958
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
Because of the lack of hardiness of Bradford pear trees, Council Member
Cutler suggested that another species of trees be considered as a part of the
site plan.
There being no further discussion or comments by Council Members,
Ordinance No. 36674-041904 was adopted by the following yote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick, Harris
and Mayor Smith --------------------------------------------------7.
NAYS: None-------------------------------------------------O.
CITY PROPERTY-LEASES-COMMONWEALTH OF VIRGINIA BUILDING:
Pursuant to instructions by the Council, the City Clerk haying advertised a
public hearing for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter
as the matter may be heard, on an extension of an existing lease with the
Untied States Federal Government, General Services Administration, of a portion
of City-owned property known as the Commonwealth Building, located at 210
Church Avenue, S. W., for office space through October 31, 2004, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 9, 2004.
The City Manager submitted a communication advising that the United
States General Services Administration (GSA) leases the second floor of the
Commonwealth Building for use by the Federal Bankruptcy Court and affiliated
offices, the lease agreement expired on January 31, 2004, however, the original
agreement provides the GSA with an option to continue the agreement on a
month-to-month basis (not to exceed 90 days), if the GSA retains possession
of the premises beyond the expiration date; and the GSA is currently exercising
its option and is interested in continuing the lease of the second floor, as well
as initiating the lease of an additional office suite on the first floor.
959
It was further advised that currently, the GSA leases 12,413 square feet
on the second floor of the Commonwealth Building; current lease rate is $6.50
per square foot plus $4.07 per square foot for operating costs; the agreement
requires an annual increase of operating costs based on the Consumer Price
Index 1982 - 1984 = 100; current total annual rent is $131,290.08; the GSA
has agreed to lease an additional office suite on the first floor upon completion
of renovations designed to meet the needs of the Bankruptcy Court; current
construction schedule for the additional space lists an anticipated completion
date around the end of August; the GSA is prepared to execute an agreement
with the City of Roanoke for the additional space when construction is
completed; the current lease agreement must be extended until the new space
is ready for occupancy; and upon completion of the new space, a new
agreement will be required to include all leasable space.
The City Manager recommended that she be authorized to offer and to
execute an extension of the existing lease between the City of Roanoke and the
General Services Administration through October 31, 2004, to 0 allow
appropriate time for renovation of the first floor office suite and completion of
the new lease agreement, with all documents to be approyed by the City
Attorney.
Mr. Fitzpatrick offered the following ordinance:
(#36675-041904) AN ORDINANCE authorizing the extension of an
existing lease between the City of Roanoke and the General Services
Administration of the United States of America for the lease of certain space in
the Commonwealth Building, located at 210 Church Avenue, S. W., for a period
ending October 31, 2004; authorizing the City Manager to execute the requisite
lease extension agreement; and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 431.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36675-041904.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
960
There being no discussion or comments by Council Members, Ordinance
No. 36675-041904 was adopted by the following yote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris and Mayor Smith---------------------------------------------7.
NAYS: None-------------------------------------------------O.
DONATIONS-CITY PROPERTY-HOSPITALS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, April 19,
2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
proposed conveyance of portions of City-owned property located at the
intersection of Yellow Mountain Road and Jefferson Street, S. E., Official Tax No.
4060502, to Carillon Medical Center for expansion purposes, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 9, 2004.
The City Manager submitted a communication advising that the City of
Roanoke currently owns property located adjacent to Roanoke Memorial
Hospitals, and Carillon Medical Center is proceeding with expansion of
thehospital and is in need of a portion of the property which jogs into the
Carilion site; and Carillon Medical Center has agreed to purchase the property
from the City at its appraised yalue.
It was further advised that a plat was prepared subdiyiding City-owned,
Official Tax No. 4060502; the 0.427 acre "Parcel B" and the 0.026 acre
"Parcel D" as shown on Attachment No. 1 to the communication is the area
proposed to be conveyed to Carilion Medical Center; an appraisal was prepared
by Miller, Long & Associates, Inc., on February 24, 2004, for Parcel B; the fee
simple market value was determined to be $95,000.00, or $5.11/square foot;
Parcel D has been added since the appraisal, but is of a similar location and
nature; and extending the same square foot price to Parcel D would bring the
appraisal for both parcels of land to $100,780.00.
The City Manager recommended sale of the property to Carilion Medical
Center for $100,780.00 by special warranty deed, such deed to be approyed as
to form by the City Attorney.
961
Mr. Fitzpatrick offered the following ordinance:
(#36676-041904) AN ORDINANCE authorizing the City Manager to
execute the necessary documents providing for the conveyance of a .0427 acre
parcel and a 0.026 acre parcel of City-owned property known as Parcel Band
Parcel D, respectively, being portions of Official Tax No. 4060502, located
adjacent to Roanoke Memorial Hospital, to Carillon Medial Center, as shown on
a plat from records and boundary line adjustments for Carilion Medical Center
showing the resubdivision of Official Tax No. 4060502, containing 58.189
acres and dated March 24, 2004, upon certain terms and conditions, and
contingent upon approval of the City's subdivision plat; and dispensing with
the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 433.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36676-041904.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36676-041904 was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick,
Harris and Mayor Smith---------------------------------------------7.
NAYS: None-------------------------------------------------O.
EASEMENTS-CITY PROPERTY-ROANOKE GAS COMPANY: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing
for Monday, April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the proposed conveyance of a ten-foot by ten-foot easement
across City-owned property located in Jackson Park, S. E., Official Tax No.
4130501, to Roanoke Gas Company for relocation of an eight-foot high relief
valve from the northern side of Morningside Street, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 9, 2004.
962
The City Manager submitted a communication advising that pursuant to
Ordinance No. 36532-102303, Council approved the request of Roanoke Gas
Company for a ten-foot by ten-fo9Ha~~":!~~itio~fiitx::-9wned property located
in Jackson Park, S. E., in order to re1<,-cate-iIr'I'l!ig11t-idot high relief yalve from
the northern side of Morningside Street; the contractor installing the valve
failed to locate the valve within the specified easement area; and Roanoke Gas
Company is requesting that the easement area be revised to accommodate the
actual location of the valve, which is approximately 53' from the property line
adjacent to Langhorn Street, instead of 27'11" as shown on the original
request.
Following the public hearing, the City Manager recommended that she be
authorized to execute the appropriate document granting the easement as
above described to Roanoke Gas Company, said document to be approved as to
form by the City Attorney.
Mr. Cutler offered the following ordinance:
(#36677-041904) AN ORDINANCE authorizing the donation and
conveyance of a ten-foot by ten-foot easement on City-owned property known
as Jackson Park, identified by Official Tax No. 4130501, to Roanoke Gas
Company, to relocate an eight foot high valye from the northern side of
Morningside Street to fifty-three feet from the property line adjacent to
Langhorn Street, upon certain terms and conditions; dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 68, Page 434.)
Mr. Cutler moved the adoption of Ordinance No. 36677-041904. The
motion was seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36677-041904 was adopted by the folloWing vote:
963
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick, Harris
and MayorSmith---------------------------------------------------7.
NAYS: None--------------------------------------------------O.
EASEMENTS-CITY PROPERTY-CABLE TELEVISION: Pursuant to instructions
by the Council, the City Clerk having advertised a public hearing for Monday,
April 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the proposed conveyance of a perpetual five foot wide by 130 foot long
easement across City-owned property located at Franklin Road, S. E., Official
Tax No. 4016004, to Cox Communications, Inc., to provide
telecommunications service to a building located at 111 Franklin Road, S. E.,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 9, 2004.
The City Manager submitted a communication advising that Cox
Communications, Inc., (Cox) has requested a perpetual five foot wide by 130
foot long easement to locate telecommunications facilities on City-owned
property identified as Official Tax No. 4016004; the easement will permit
installation of fiber optic cables, fixtures and appurtenances necessary to
provide telecommunications services to the building located at 111 Franklin
Road; if facilities located within the easement are remoyed, the easement shall
become null and void; and Cox has agreed to pay $1,850.00 for the easement.
Following the public hearing, the City Manager recommended that she be
authorized to execute the appropriate documents granting a five foot wide by
130 foot long easement as above described to Cox Communications, Inc., to be
approved as to form by the City Attorney.
Mr. Bestpitch offered the following ordinance:
(#36678-041904) AN ORDINANCE authoriZing the donation and
conveyance of a perpetual five foot by one hundred thirty foot easement on
City-owned property at Franklin Road, S. E., identified by Official Tax No.
4016004, to Cox Communications, Inc., to install fiber optic cables, fixtures
and appurtenances for the purpose of providing telecommunication services to
the building located at 111 Franklin Road, S. E., upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 68, Page 435.)
964
Mr. Bestpitch moved the adoption of Ordinance No. 36678-041904. The
motion was seconded by Mr. Cutler
The Mayor inquired if there werepersonsJ:?resent who would like to be
heard in connection with the matter: rh~'e"l:)e'in9'-rione, he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36677-041904 was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Dowe, Fitzpatrick, Harris
and Mayor Sm ith---------------------------------------------------7.
NAYS: None--------------------------------------------------O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
POLICE DEPARTMENT-COMPLAINTS: Mr. Robert Gravely, 729 Loudon
Avenue, N. W., expressed concern with regard to legal issues, growth of the
City of Roanoke based on the work of its citizens, the need for more jobs
leading to a reduction in crime, respect for the work of people, compassion for
people which will cause more persons to want to live in the Roanoke area, an
improved relationship with the City's employee workforce, and the need for a
program that will empower City employees to do their jobs in a better way.
At 7:50 p.m., the Council meeting was declared in recess for one closed
session.
At 8:05 p.m., the meeting reconvened in the City Council Chamber, with
all Members of the Council in attendance, except Ms. Wyatt, Mayor Smith
presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Bestpitch moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempt from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Dowe and adopted by the following
vote:
965
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, and
MayorSmith-------------------------------------------------------6.
NAYS: None--------------------------------------------------O.
(Council Member Wyatt was absent.)
SCHOOLS: Mr. Harris moved that Alvin L. Nash, Courtney A. Penn and
Linda F. Wright receive the formal interview for the position of School Trustee
on Thursday, April 22, 2004, in the City Council Chamber, said interviews to
commence at 4:30 p.m. The motion was seconded by Mr. Bestpitch and
adopted.
At 8:10 p. m., the Mayor declared the Council meeting in recess until
Thursday, April 22, 2004, at 4:30 p. m., in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, at which time Council will conduct interviews for two vacancies on the
Roanoke City School Board.
The Monday, April 19, 2004, regular meeting of Roanoke City Council,
which was recessed until Thursday, April 22, 2004, was called to order at
4:30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith
presiding.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, M.
Rupert Cutler, Beverly T. Fitzpatrick, Jr., C. Nelson Harris, and Mayor Ralph K.
Smith------------------------------------------------------------6.
ABSENT: Council Member Alfred T. Dowe, Jr.-----------------------1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: Alvin L. Nash, Courtney A. Penn
and Linda F. Wright.
The invocation was delivered by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
966
SCHOOLS: The Mayor adyjsed that on June 30, 2004, the terms of office
of Alvin L. Nash and Ruth C. Willson as Trustees of the Roanoke City School
Board will expire; and the purpose of the reconvened meeting is to interview
three candidates for two positions on the Roanoke City School Board, for three
year terms of office, commencing July 1, 2004 and ending June 30, 2007.
The Mayor further adYised that Council will publicly interview each
candidate separately and out of the presence and hearing of the other
candidates, and interviews have been scheduled in the following order:
4:30 p.m.
5:00 p.m.
5:30 p.m.
Alvin L. Nash
Courtney A. Penn
Linda F. Wright
The Mayor explained that each candidate will be given the opportunity to
make an opening statement of not more than five minutes; and thereafter,
Council will ask such questions as the Council, in its discretion, deems
advisable. He stated that three interviews will be held and each interview will
consist of approximately 30 minutes; after each interview has been completed,
the candidate may leave the Council Chamber inasmuch as no action will be
taken by the Council this evening; and all interviews will be taped by RVTV
Channel 3 to be televised on April 26, 2004, at 11:00 a.m. and May 4, 2004, at
8:00 p.m.
The first person to the interviewed was Alvin L. Nash.
Mr. Nash expressed appreciation for the consideration afforded to him by
the Council. He advised that:
. The past four months that he has served on the School Board
haye been more than he expected, but also one of the most
rewarding experiences of his life.
. Education is the key ingredient to economic opportunity and
leads to a healthy, productive life and environment.
. Students, parents, teachers and administrators make up the
system which demands strong communication and
cooperation.
967
. The pride and joy of any progressiye community should be
its educational system and education should be judged by
not only what the well instructed prove to know, but more
fully by what students are empowered to do in fulfilling their
lives.
. The School Board is responsible to the community to ensure
quality education and a safe environment; and fiscal
responsibility and leadership are paramount for a productive
school system.
. The School Board must be proactive and precise in its
actions.
. One of his strengths is problem solving and relationship
building.
. Over a period of time, he would introduce an agenda of
changes to the School Board, such as a Superintendent of
Education and a Director of Operations, in order to separate
the bricks and mortar from the books, because the
responsibility of Superintendent is too large and complicated
for only one person, and the two positions would lead to a
more sophisticated management system.
. The School Board should have a full time Clerk independent
of the Office of Superintendent to address management
issues and responsibility.
. It is important for the School Board to participate in focus
group meetings with only teachers in attendance at least
once per year in order to obtain input on various issues.
. The responsibility of "ambassador" should be added as the
second or third priority of the new School Superintendent.
. He looks forward to participating in the selection of the next
Superintendent because strong leadership is needed.
968
.
It has been recommended to the School Board that the Chair
rather than the Superintendent deliver the annual State of the
Schools Address at the beginning of the school year, in order
to bring the School Board closer to teachers and to students
so that all parties understand that the School Board is a part
of the vision, and the Board is in charge and aware of
concerns.
.
He offered a motion, which was approved by the School
Board, to establish a School Incident Report, which will be
the responsibility of the Superintendent and will be provided
to the School Board on a nine week reporting cycle; the
report will include every incident that occurs whether
reported by the principal, teacher or the School Resource
Officer; in situations where the reporting parties do not
agree on a category of incident, the incident will be reported
both ways, since it is important to receiye all information;
such reporting in and of itself will not make the schools safe,
but having all information to process will lead to making
better decisions; and the School Incident Report, along with
School Safety Task Force results, will allow the School Board
to continue working on issues of school safety, discipline,
crime and violence.
.
The School Board is in the "education" business by definition,
but the Board is also in the "comfort" business by necessity,
which means that if parents, teachers and students are not
comfortable with what is happening in the schools, the
School Board must examine the system.
.
The next three years will be critical; Patrick Henry High
School must be built within a tight budget and then make
way for William Fleming High School improyements; a new
School Superintendent must be hired; and the work of the
School Safety Task Force must be processed and translated
into policies that provide a reasonable expectation that the
School Board cares about and knows what is going on in the
schools.
969
. The City Manager has explained the importance of safe
schools to the overall perception of the City of Roanoke in
terms of businesses locating in the City and/or persons
retiring to the area; the public image of the schools must be
addressed because there are good things happening in
Roanoke City Public Schools, with many excellent teachers
and programs that must be promoted; there must be
continued translation of policies in regard to the Standards
of Learning and the No Child Left Behind Program; and he
looks forward to being a part of the City's ongoing
educational program.
Mr. Bestpitch asked the following questions:
In view of the importance of public image, and a perceived rift by the
general public between City Council and the School Board, what are specific
things that need to happen in order to ensure a strong cooperative working
relationship between City Council and the School Board?
Mr. Nash referred to the "buddy system" which has some merit, but
needs to be improved upon; there should be more meetings of the two bodies;
there is a need for appointment of a public relations committee; School Board
members should be more involyed in the work of Council in order to promote
the City; a type of reporting mechanism similar to that which currently exists
between the Superintendent and the City Manager would be beneficial; and the
relationship between Council and the School Board needs to be strengthened.
He stated that he did not believe that there is a rift between Council and the
School Board, but a lack of opportunities to work together.
If the Council and the School Board is to have a strong working
relationship, or a partnership that includes not only the Council and the School
Board, but the Superintendent and the school administration, how can teachers
and other staff be made to believe that they are a part of the partnership?
Mr. Nash advised that the only way people feel comfortable or a part of
something is to involve them in the process and spoke in support of working
closer with Teacher Associations and Parent-Teacher Associations, because
parents also need to feel a level of comfort in the relationship. He stated that a
new structure needs to be looked at from the level of School Board and City
Council, and then look at a mechanism(s) that will involve other persons
involved in the school system.
970
Mr. Cutler asked the following questions:
With regard to school safety and those students who are unable to
function in a regular school setting and are assigned to alternatiye education,
do you have suggestions on how to capture the attention of these young people
in order to keep them in school and to help them lead productive lives?
Mr. Nash advised that one of the problems is the collection of students
who have experienced problems in the regular school setting; therefore, their
social skills and attitudes and what they believe is proper and right is
concentrated with each other and they become the general population;
academics or activities that address their specific problems will help to keep
them in school longer; and there is a need for more parental involvement at the
Noel C. Taylor Learning Center as opposed to Patrick Henry High School for
example. He stated that he served on a review panel regarding two student
expulsions, and it was difficult to make the decision to expel the students
because they were the victims of a certain type of social life, or a lack of
alternatives; and even though basic academics are necessary, anger control and
social skills must be intensified.
Do you see an opportunity to intensify anger control and social skills?
Mr. Nash advised that there is an opportunity to improve social teaching
and social skills at a cost of time and money, but such is not now the agenda of
the School Board. He called attention to a lack of programs for the alternative
education student, he is committed to addressing the problem, it should be
difficult for a student to be expelled from the school system, but at the same
time there must be an established standard because the school system cannot
tolerate a student who is a trouble maker.
Mr. Fitzpatrick asked the following questions:
What is your perspective on where the City is with regard to educational
excellence? The safety issue is very important, but it is not as bad as some
persons have stated. Do you feel comfortable with the current level of
education?
971
Mr. Nash advised that Roanoke City is close to being OK; Roanoke has an
excellent educational/academic system, with good teachers and instructional
mechanisms in place, but the school system needs to continue to work on
education because education can always be improved upon; as the School
Board searches for a new Superintendent, it will be looking at ways to address
educational excellence to ensure that once the safety issues are addressed, or
the perception of violence, etc., that Roanoke City is also in line with the
Standards of Learning, the No Child Left Behind Program and academic
discipline; and academic discipline is an exciting part of the school system and
is the part that translates to the community that the City of Roanoke' has a
good school system and is an excellent place for children to be educated, which
has not been in the forefront to date and calls attention to the need for strong
public relations to counter balance some of the negative occurrences.
What can be done to help assure parents that the School Board is in
control of school issues?
Mr. Nash advised that the School Board is not only in the "education"
business, but in the "comfort" business as well, communication and public
relations issues must be addressed, parents must receive the assurance that
their children will experience a great educational challenge while forming
relationships and friendships, Roanoke must proYide the image that its schools
are safe, more parental involvement is important, the school system should not
be managed by crisis but through development of a plan leading to the right
image and perception of Roanoke City Schools.
Mr. Fitzpatrick referred to an incident where a third grade student
attacked a teacher and the negative response by the parent. He inquired if
something can be done by the School system and the City collectively to
overcome the negative attitudes by some parents.
Mr. Nash referred to his previous remarks concerning the issue of
expelling students and advised that his hesitation to expel a student was not so
much because of what the student did, but because of the student's lack of a
support system at home; and a common problem would create a stronger
relationship between Council and the School Board, and the motivation to
encourage some parents to participate in their child's education and to display
a more positive attitude is a difficult issue to address.
972
Vice-Mayor Harris asked the following questions:
Given the context that the school system is currently in, how serious will
the School Board take the expulsion recommendations of the Superintendent
and School Administration?
Mr. Nash advised that it is the responsibility of the School administration
to ensure that all things have been done properly once a case reaches the
School Board for expulsion consideration; there is no hesitation on the part of
the School Board to act on expulsions because the School Board has the
responsibility to protect the school system; it is the responsibility of the School
administration to bring forth a good case and it should be very difficult for a
student to be expelled; the Superintendent and administration almost always
err on the side of being too tolerant; and the School Board is diligent in
responding to an expulsion where background information is in order because
the School Board must uphold the law and the integrity and protection of other
students.
Given the City's current list of capital projects, from the standpoint of an
individual School Board member and the School Board as a whole, what is the
School Board prepared to do relative to the scale and cost of renovations to
Patrick Henry and William Fleming High Schools?
Mr. Nash adYised that the School Board understands the mandate of
Council regarding debt service, and the Board has made a recommendation to
adjust debt service; the School Board has learned to ask the right questions and
to encourage the School administration to come to the School Board for
guidance; and the Patrick Henry High School building plan is the first time that
a project of this magnitude has occurred, therefore, certain estimating mistakes
were made and the School Board is conscious of keeping the project under
cost, while being fiscally responsible.
Council Member Wyatt did not participate in the interview.
The Mayor expressed an interest in the concept of having management
oversee the school plant and an educator oversee the education component.
He stated that he believes in the system of the election of Council by the
citizens and School Board appointments by the Council, and called attention to
an incident which occurred before Mr. Nash was appointed to the School Board
when the School Board contradicted a majority decision of City Council. He
advised that in the future, it is hoped that the School Board will follow the
Council's lead. He stated that he had no questions to ask of Mr. Nash.
973
The second person to be interviewed was Courtney A. Penn.
Mr. Penn advised that:
. He is applying for the position of School Trustee due to
personal and professional experiences that will allow him to
be a valuable team member, thus adding to core
competencies in areas of expertise of continuing School
Board members.
. One of the assets he would bring to the School Board is his
experience on the "book ends" of publiC education, and he
knows the requirements in order to be successful on a
college campus due to his personal experience at
Washington and Lee University.
. He understands the importance of preparing preschool
children for success in kindergarten.
. If selected to the School Board, he will bring a commitment
to work collaboratively and hopes to be a part of a School
Board that will work cooperatively with City Council to set a
distinct course of action for the publiC education component
of the City of Roanoke; and it is hoped that Council will have
the faith and confidence in the School Board to allow the
Board to protect the City's investment by implementing a
vision for education.
· He has a Yision of what is pOSSible in Roanoke when there is
courage to question leadership, to refrain from rash
judgment, to inyestigate and when appropriate, to
implement non-traditional initiatives; he has a vision for a
school system that sows the seeds of competition and yields
trust, respect, and engagement; he has a vision for a school
system that makes communication a priority where decisions
can be debatable but the rationale and relationship to the
overall vision is clear, concise and thoroughly communicated
to all stakeholders; he has a vision for Roanoke City Schools
that engages the traditionally disengaged student to prepare
974
them for a future so that they can contribute to society
rather than impose on society; and he has a vision of what is
possible with continued courage, collaboration and
communication.
. He is a native of Roanoke who returned to the Roanoke
Valley approximately six years ago with two goals in mind
upon his return: one: to get married and start a family and
two: to contribute to the community that nurtured him;
today, he and his wife are the parents of a five year old son
and a nine month old daughter, and his son attends Fishburn
Park Elementary School which causes him to be even more
committed to his civic vision.
. He expressed appreciation to those who currently serve, or
have recently served, on the School Board.
. There are challenges that must be addressed, but at the
same time astounding progress is being made on the
academic side of the school system that should not be
overlooked, with test scores that continue to rise, the drop
out rate has decreased, teacher quality is stronger than ever,
and students and teachers are being recognized for various
accomplishments throughout the Commonwealth of Virginia.
. If all of the good things that the School administration and
the faculty have accomplished is not recognized, the hard
work of many dedicated professionals and support staff will
be devalued.
. If appointed to the School Board, he will do everything in his
power to return schools to the Roanoke community that are
worthy of the children and the families that they serve.
Mr. Fitzpatrick asked the following questions:
What are your ideas about addressing the school safety issue, whether
perceived or realistic?
975
Mr. Penn adYised that school safety is an issue as long as it is strongly
perceived by a large segment of the community to be an issue; there is a need
to continue to dwell on some of the good things that are happening in
Roanoke's school in an effort to be more proactive; if students know that the
City of Roanoke offers a good school system, they will be more energized to
make the system stronger and that kind of perspective builds upon itself; and
communication has been the major problem that allows the safety perception
issue to prevail in Roanoke City Public Schools.
Vice-Mayor Harris asked the following question:
Based on your background or experiences, how would you contribute to
shape or inform with regard to renovation/rebuilding of Patrick Henry and
William Fleming High Schools?
Mr. Penn advised that he has no personal or professional experience with
projects of this magnitude, but he understands his own personal checkbook
and agrees with Council's sentiment to hold fast to a ten per cent debt service
on the projects; a base line must be set with a commitment to take no debt
oyer a certain amount; it is then incumbent upon the School Board and staff to
look at the hard and soft costs of the project and determine how the project
can be done for the amount of capital funds to be expended. He stated that
although the matter is more complicated than dealing with a personal checking
account, ultimately the principle is the same because of the need to look at
what is to be purchased with a specified budget.
What are the top two qualifications you would look for in selecting the
next School Superintendent?
Mr. Penn advised that a Superintendent is needed who will be seen as an
active participant in the educational arena and the civic arena; and although he
has the utmost respect for Dr. Harris who has done some great things for
Roanoke City, the next Superintendent should be somewhat different. He
stated that the next Superintendent should be more people centered, more
engaged in what is happening in the community, more involved with parents
and others, and a person who is willing to make a commitment to the
educational side of the arena. In summary, he stated that he would look for a
person who is people centered and educationally focused on outcomes.
976
Ms. Wyatt did not participate in the interview.
Mr. Bestpitch asked the following questions:
, ; -",'; !", i ~ l.-' il',
What needs to happen t6"eltSure:; thaC a -pOSitive relationship exists
between City Council and the School Board?
Mr. Penn advised that the perception is that there is a rift between City
Council and the School Board, which ultimately demoralizes faculty and staff
and makes it difficult for them to do their job. He stated that there must be
open lines of communication; the ultimate responsibility for Roanoke City
Schools lies with City Council; Council entrusts in seven individuals the
authority to act and to accomplish a vision that will be collaboratively set; and if
there is a vision that is collaboratively set, there must be dialogue and working
relationships to accomplish the vision that should be regularly updated
throughout the process. He encouraged that there be regular meetings
between Council and the School Board to address issues that arise before the
perception is created in the community that there is a rift between the two
bodies.
If there is a good partnership that includes City Council, the School
Board, the Superintendent and the School administration, the fifth component
would be teachers and staff. What should be done to ensure that teachers and
staff believe that they are a part of the partnership?
Mr. Penn advised that there is a need for teachers and staff to participate
on committees and to provide input to the process of decision making, and it is
important that School Trustees spend time in the schools with faculty and staff
to learn about their concerns and triumphs in order to make well educated
decisions.
Mr. Cutler asked the following questions:
What are non traditional ideas that could be applied to the students who
are assigned to alternative education at the Noel C. Taylor Learning Center?
How would you go about getting the attention of those students by
encouraging them to stay in school and become productive students?
977
Mr. Penn advised that in order to engage this segment of the student
population, it is necessary to invest in national efforts regarding the best
available practices; it costs approximately $77,000.00 a year to incarcerate a
juvenile, but if only a few juveniles were averted from the juvenile justice
system each year, additional resources would be available to reinvest in
programs at the local level. He called attention to the importance of trying and
evaluating new programs/ideas/concepts, and stepping out on courage.
How important is the career and technical education component of the
high school curriculum?
Mr. Penn advised that career and technical education is a high priority
because possessing those kinds of skills may enable a young person to earn a
higher salary than operating a computer and/or writing a grant, etc.
Mayor Smith asked the following question:
How can the City attract a Superintendent who can operate the school
plant proper while addressing the needs of educators?
Mr. Penn called attention to other localities where there has been a kind
of new trend to hire non traditional chief executives in school districts; while he
respects the type of training and time involved to receive the certifications for
School Superintendent or for teacher, the next 15 years of education will
involve attracting leadership that is willing to have the courage to step out of
some of the traditional boxes when necessary; if there are other skills that are
needed in totality with the certification process, it is hoped that those skills will
be identified; and the certification process is important to ensure that the
school system employs a staff with the required credentials and necessary
educational course work in order to be effective.
Mayor Smith called attention to a strong statement that was recently
made by City Council concerning the School system and immediately the School
Board made a strong statement in opposition to the Council's statement. He
stated that it is the responsibility of the sitting School Board to be accountable
directly to City Council, City Council is elected directly by the citizens and is
accountable to the citizens and when Council offers guidance regarding the
school system, the School Board should listen and not express opposition.
The third and final person to be interviewed was Linda F. Wright.
978
Ms. Wright expressed appreciation for her consideration as a candidate
for appointment to the Roanoke City School Board. She advised that:
. She does not take the recognition nor the job of School
Trustee lightly.
. With the exception of the four years she attended college,
she has been personally involved in the school system for 40
years; and she is a product and graduate of Roanoke City
Public Schools, where she had many fine teachers who also
became her mentors upon her return to Roanoke to teach at
Monterey, Crystal Springs and Fishburn Park Elementary
Schools.
. Following her classroom experience, she had the opportunity
to work as a resource teacher for the gifted which afforded
her the opportunity to work in several schools prior to an
assignment to the central office working in staff
development where she was responsible for not only the
teacher training component, but training for administrators
and evaluation of administrative skills.
. On the heels of those opportunities, she was assigned to
serve as Principal at Garden City Elementary School where
she worked for two years prior to moving to Westside
Elementary School; following her tenure at Wests ide for five
years, she assumed a position at Penn Forest Elementary
School where she presently serves as Principal.
. Despite the fact that she is no longer employed by Roanoke
City Public Schools, her involvement and support of the
system has never wavered; her son presently attends Patrick
Henry High School and her daughter graduated from Patrick
Henry; she has continued to volunteer when possible, most
recently as an Odyssey of the Mind coach at Woodrow Wilson
Middle School during the 2002-2003 school year; and her
experiences include student, teacher, administrator, parent
and volunteer.
979
. She has a strong understanding of the people who are
directly affected by the daily occurrences in the schools and
the academic challenges with the No Child Left Behind
Program Federal mandate.
. Her experiences, while child centered, are not limited to the
field of education, as evidenced by community service
records. A review of her application shows many interests
such as church, soccer, boy scouts, educational boards at
Virginia Western Community College, Mill Mountain Theater,
and Odyssey of the Mind competitions, all of which are
experiences that demonstrate her ability to work in team and
leadership settings, and more importantly, serve as
indicators of a strong desire to accept new situations and
challenges. The skills garnered from these combinations of
directed energies are not merely assets on a resume relevant
to her application, but the range of applied knowledge that is
crucial to the future direction of Roanoke City Schools.
. She is an "outside the box" thinker, and a good listener who
manages to use her skills to mediate difficult situations; her
goal and approach in all connections to education has been
and always will be to treat people in the way that she wishes
to be treated; the majority of people who know her on either
a personal or professional level would say that this is not
only her goal, but it is evidenced consistently in her
performance.
. She would not skirt any issue or ignore any situation of
importance to the educational process in the Roanoke Valley;
and she has worked tirelessly throughout her career to
address and to improve the quality of education for those
within her charge and will continue to do so wherever she
may be working.
980
. The philosophy of education states that education is the
greatest equalizer and the only real hope for a society which
is increasingly diverse; without this tool, children are not
able to break the cycle of poverty and Yiolence in their IiYes;
without constant effort, prejudice and visible or invisible
class divisions cannot be overcome; without educational
diligence, the bar for the elevation of society will not be
raised; the quality of the educational system is the
determiner of the future of this country, its culture and
society; more so today than ever before, education must
expand to address the needs of societal dynamics and those
persons involved intimately in education must never loose
sight of the fact that in the single institution that every
American experiences, each of us leaves our mark; and the
tenants and direction of the process must be applied equally
if we are to move forward with quality education for thEl
children of the Roanoke Valley and the future.
Ms. Wright requested favorable consideration by Council for appointment
to the Roanoke City School Board, based on her experience, motivation,
devotion and desire to assist in the leadership of the school division as it faces
the immediate and long term challenges that are sure to come.
Ms. Wyatt did not participate in the interview.
Mr. Bestpitch asked the following questions:
As a School Board member, what are some of the things you would do to
ensure that there is a positiye relationship between Council and the School
Board?
Ms. Wright advised that she tries to be a listener; she does not enter into
any discussion thinking that she has all the right answers; and she would be
willing to discuss concerns; she admitted that she has made mistakes along the
way, but having served in the field of education and having matured to her
present age, she has learned much and the first thing that needs to be done is
to ask questions and then to listen to what others haye to say without a
predetermined decision.
981
Once there is a good working relationship among not just Council and
the School Board, but also the Superintendent and School administration, how
can teachers and school staff be brought into the partnership?
Ms. Wright advised that teachers and staff must be given the opportunity
to provide input and it is necessary to listen to what they have to say because
they are the people on the front lines who are the experts; they must be given
the opportunity to share their concerns and they need to feel supported; and as
she has visited schools throughout the City, the one comment she has heard
repeatedly is that teachers are of the opinion that they do not have the support
they need.
Dr. Cutler asked the following questions:
The School Board has addressed issues regarding the administration,
problems in purchasing where competitive bids were not obtained, and the
hiring of staff with criminal records, etc. How should the School Board address
these kinds of problems?
Ms. Wright advised that first, there is a need to determine why the
problems occurred, how were persons hired who had a criminal record when in
this day and time everyone hired by any school division should have their
references checked by the State Police Department; a process should be
developed where certain questions are asked on a questionnaire to ensure that
those same mistakes do not reoccur; she would do her homework and require
that others involved in the process do their homework as well; and if school
staff knew that the persons hired had criminal backgrounds, the School Board
should look at those individuals and question whether they should continue to
be employed with the Roanoke City Schools.
How can we address the group of students who have been assigned to
alternative education at the Noel C. Taylor Learning Center and cause them to
be motivated and to graduate from high school?
Ms. Wright advised that the needs of this segment of the student
population must be addressed sooner than their needs are currently being
addressed; having worked in elementary schools for the majority of her
professional career, she encountered children at the elementary school level
who needed assistance when they were seven years old, therefore, there is a
need to develop a program that would provide for placement for those children
982
who are demonstrating these types of concerns early on; class sizes could be
lowered to one to six students, with the necessary number of guidance
counselors, etc.; and a key component is involvement of parents by attending
parenting classes, school visits, and more frequent parent-teacher
conferences.he called attention to the need to intervene at a much earlier age
because by the time students are in high school, it is difficult to provide the
lifeline they need.
Mr. Fitzpatrick asked the following questions?
What are your thoughts in regard to safety in the Roanoke City Public
Schools and what is the role of the School Board in addressing the issue?
Ms. Wright advised that perception is reality and families are leaving the
City every day because there is a perception that certain of Roanoke's schools
are not safe. She advised that a lot of time has been spent in trying to get
Roanoke City Schools recognized nationally, but recognizing Roanoke City
Schools locally has been forgotten. She advised that her children were
fortunate to have great teachers, her daughter graduated from Patrick Henry
High School and had no issues; however, her son happened to be in the wrong
place at the wrong time and became a victim; prior to that occurrence her
response to people was, if you go about your business, stay out of the way of
other people, do not give them a hard time, everything will be all right;
however, her perspective since her son became a victim of school violence has
changed. She called attention to policies currently in place in the Roanoke City
Schools; there is a need to ensure that students on high school campuses are
interested in earning their diploma; there is a need to look at alternatives for
those students who are not interested in obtaining their diploma through the
regular school environment; and there is a need to look at those students who
have been removed from school grounds for whatever reason and evaluate
whether or not they should be allowed to return to the school campus. She
advised that there is a need to admit that certain issues need to be addressed,
to deal with issues up front, and to provide the necessary resources to help
administrators and teachers address problem areas.
Vice-Mayor Harris asked the following questions:
983
As the School Board searches for a new School Superintendent, what are
the two top qualities you would look for in the next Superintendent?
Ms. Wright advised that the next Superintendent should be a strong
instructional leader who has demonstrated the ability to bridge the gap
between what goes on in the classroom on a daily basis and the big picture as
administrator for the entire school division; the person selected for the position
will have a difficult job because Roanoke City Schools will go through a healing
process and a Superintendent will be needed who can make the difficult calls
and be a good evaluator with compassion.
The renovation/rebuilding of Patrick Henry and William Fleming High
Schools represent two significant capital projects which are probably the two
largest capital projects the City has undertaken in terms of dollars. What
background or experiences would you bring to the School Board to help inform
and to shape decisions on the two projects and how will your experiences help
you to ask the right questions, etc.?
Ms. Wright advised that upon visiting the two high schools, she was
saddened to see the physical condition of both schools. She advised that her
contributions as the projects move forward will be the realization that Roanoke
is not building just a building, but a learning environment; and she would offer
guidance in designing the buildings in such a way as to provide for a safer and
a more flexible learning environment. In summary, she stated that she would
be an advocate for the instructional piece of the building component.
Mayor Smith asked the following question:
What skills will be needed in the next Superintendent to ensure that the
Superintendent manages both the school plant and the school staff, while at
the same time possessing the necessary requirements of academia?
Ms. Wright advised that a smart manager, principal, or leader does not
believe that he or she can do every aspect of the job by themselves; they look
for those persons who have the skills that they may not be strong in and give
that person, with direction, the flexibility to do their job. She stated that it is
important to employ persons who can bridge the gap not only between
instruction but between other staff such as teachers, bus drivers, or custodians;
and a school division does not operate solely on the skills of the Principal or
the Superintendent, but on the skills of teachers, custodians, bus drivers, and
other support staff. In summary, she stressed the importance of selecting a
Superintendent who has good management skills in order to bridge the gap
where he or she does not have certain expertise.
984
Mayor Smith called attention to a recent incident in which a majority of
City Council Members made a strong statement to the School Board regarding
the School system, and immediately following issuance of the statement, the
School Board made a statement that was counter to the Council's statement.
He advised that the School Board is responsible to and serves at the pleasure of
City Council who is directly accountable to the people, therefore, the School
Board should follow the gUidance of City Council.
The Mayor advised that at a Special Meeting of Council on Thursday,
May 13, 2004, at 2:00 p.m., or as soon thereafter as the matter may be heard,
Council will appoint two Trustees to the Roanoke City School Board, for terms
commending July 1, 2004 and ending June 30, 2007.
COUNCIL: Mr. Harris offered the following resolution changing the time
of commencement of the regular meeting of Council scheduled to be held at
9:00 a.m., on Monday, May 3, 2004, to 10:00 a.m., on that date:
(#36679-042204) A RESOLUTION changing the time of commencement
of the regular meeting of City Council scheduled to be held at 9:00 a.m., on
Monday, May 3, 2004.
(For full text of Resolution, see Resolution Book No. 68, Page 436.)
Mr. Harris moved the adoption of Resolution No. 36679-042204. The
motion was seconded by Mr. Cutler.
Mr. Bestpitch offered an amendment to the resolution to change the
meeting location from the Council Chamber to Room 159, Noel C. Taylor
Municipal Building. The amendment was seconded by Mr. Cutler and adopted.
Resolution No. 36679-042204, as amended, was adopted by the
following vote:
AYES: Council Members Wyatt, Bestpitch, Cutler, Fitzpatrick, Harris and
MayorSmith-------------------------------------_______-----------6.
NAYS: None----------------------------------------______~___O.
(Council Member Dowe was absent.)
985
There being no further business, the Mayor declared the meeting in
recess until Friday, April 30, 2004, at 12:00 p. m., for the Regional Leadership
Summit to be held atJackson River Sports Complex in Covington, Virginia.
The City Council meeting reconvened on Friday, April 30, 2004, at
12:00 noon at the Jackson River Sports Complex, West Edgemont Drive,
Covington, Virginia, for a meeting of representatives of the Regional Leadership
Summit.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler and
Mayor Ralph K. Smith-----------------------------------------------3.
ABSENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
C. Nelson Harris and Linda F. Wyatt------------------------------------4.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; and Sheila N.
Hartman, Assistant City Clerk.
Also present were: Wayne G. Strickland, Secretary, Fifth Planning District
Regional Alliance; and members of City Councils/Boards of Supervisors and
staff of the following localities: Alleghany County, Bedford County, Botetourt
County, Craig County, Roanoke County, City of Covington, City of Salem, and
Town of Vinton.
Temple L. Kessinger, Jr., Mayor, City of Covington, welcomed all
representatives and introduced Allen L. Dressler, Director, Parks and
Recreation, City of Covington, for an overview of the history of the Jackson
River Sports Complex.
Mr. Strickland advised that the Regional Commission has been working
over the last two months to establish a regional loan program in conjunction
with the National Development Council's Grow America Fund to promote
entrepreneurial development in the region, as well as expansion of existing
small businesses; three local governments have agreed to participate and two
other localities are considering participation; and the Regional Commission
would like to have commitments from interested governments no later than
May 30 to ensure that the loan program will begin on September 1, 2004.
986
Mr. Strickland recognized the efforts of local governments that are
participants in the Early Action Compact to reduce ozone contamination in the
Roanoke Valley; the Regional Commission and local governments held a press
conference on April 22 which received significant coverage, and continue to
work with regional news media to implement "Ozone Action Alert Days" to let
businesses and citizens know when ozone levels reach a critical level, by
encouraging them to carpool, ride the bus, or pursue other means of
transportation to help reduce ozone levels. He also noted that an alert process
is being formulated (without using colors) and the Virginia Department of
Transportation (VDOn is considering allowing the posting of ozone action
alerts on signs along interstate highways.
He stated that the Regional Commission and the Roanoke Valley
Metropolitan Planning Organization (MPO) are currently working with the New
River Valley MPO to hold a joint meeting in the summer to discuss
transportation issues of concern for both areas, which will address one of the
goals in the Regional Economic Strategy. In addition, Planning District
Commissions and MPO's along Interstate 81 will begin holding joint meetings
in the summer or early fall to discuss issues related to the expanSion of
Interstate 81, as well as development of rail freight service to help reduce truck
traffic along interstate highways.
Mr. Strickland further noted that the Roanoke area is a proposed site to
begin assessing tolls on Interstate 81; consultants recently contacted him
regarding an assessment of the impact of the tolls; and he has encouraged
various localities to express to VDOT and STAR Solutions their belief that tolls
should not be assessed on highways running through economic regions, as well
as concerns regarding the potential diversion of traffic to avoid tolls.
OTHER BUSINESS/ANNOUNCEMENTS:
Mayor Ralph K. Smith was presented with a plaque in recognition of his
vision for the region, and in gratitude and appreciation for opening the doors
of communication and cooperation by initiating the Regional Leadership
Summit.
Mayor Smith expressed appreciation for the support, cooperation and
friendship throughout the region and encouraged member localities to
continue their efforts toward improvement of the region.
987
Bobby G. Pollard, Chair, Bedford County Board of Supervisors, advised
that the next meeting of the Leadership Summit will be hosted by the County of
Bedford; Bedford County will soon celebrate its 250th birthday and invitations
will be extended to participating jurisdictions upon establishment of the
meeting date and location.
There being no further business, the Mayor declared the meeting of
Roanoke City Council adjourned at 1:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
988
SPECIAL MEETING -----ROANOKE CITY COUNCIL
April 29, 2004
7:00 p.m.
The Council of the City of Roanoke met in special session on Thursday,
April 29, 2004, at 7:00 p.m., in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor Ralph K. Smith presiding, pursuant to Resolution No. 36672-041904
adopted by the Council on Monday, April 19, 2004.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., C. Nelson Harris, Linda F. Wyatt and
Mayor Ral ph K. Sm ith--------------------------------------________7.
ABSENT: None-----------------------------------____________O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney, Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Smith.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
BUDGET-GRANTS-HOUSING/AUTHORITY: The Mayor advised that the
purpose of the special meeting is to conduct public hearings on the
recommended 2004-2005 HUD Funding Budget and the City of Roanoke Fiscal
Year 2004-2005 Operating Budget.
The Mayor advised that the first public hearing is on the recommended
2004-2005 HUD Funding Budget.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 20, 2004.
989
A summary of the recommended fiscal year 2004-2005 HUD Funding
Budget is as follows:
REVENUES ESTIMATES:
CDBG 2004-2005 Entitlement Grant
CDBG 2004-2005 Program Income
CDBG Prior Year Carry-over and
Excess Program Income
Home 2004-2005 entitlement Grant
Home Prior Program Income
Home Prior Year Carry-over and
Excess Program Income
ESG 2004-2005 Entitlement Grant
TOTAL HUD REVENUE
RECOMMENDED EXPENDITURES:
$2,207,000.00
490,051.00
111,388.00
808,299.00
25,000.00
41,830.00
80.731.00
$ 3,764,299.00
Housing Deyelopment
Neighborhood, Community and
Economic Development
Human Services (including Homeless Assistance)
Planning and other Activities
TOTAL RECOMMENDED EXPENDITURES
S 2,495,492.00
914,299.00
344,508.00
10.000.00
$3,764,299.00
The Mayor advised that the following persons have registered to speak in
connection with the recommended 2004-05 HUD Funding Budget:
Ms. Nancy Canova, 2265 Sewell Lane, S. W., representing the Fair Housing
Board, requested reconsideration of the Fair Housing Initiatives Project which is
submitted for Community Development Block Grant funding. She advised that:
990
· The Fair Housing Board seeks funding to track data on complaints in
order to help target an audience for its education programs on fair
housing rights; presently no mechanism exists to collect this
information for the City; in the past the City has not kept records of
complaints that were forwarded to the Virginia Fair Housing Office; and
the Fair Housing Board has received information from the NAACP, Blue
Ridge Independent Living Center and Tenants Building Bridges in regard
to fair housing complaints that have been forwarded to the State office,
or to the Department of Housing and Urban Development in Richmond.
· The Legal Aid Society handles fair housing complaints, but does not
keep data by issue.
· The Fair Housing Board became aware of inadvertent discrimination by
the City's Board of Zoning Appeals during a workshop which the Fair
Housing Board sponsored for the Board of Zoning Appeals, at which
time the Zoning Administrator presented six cases on which the Board
had made determinations, and an attorney with the Bazalon Center for
Mental Health Law identified discriminatory practices in two of the six
cases.
· Although these are but a few sources of discrimination that have come
to the attention of the Fair Housing Board, it is known that many more
complaints go unreported.
· The Fair Housing Board proposes to contract out in order to track data
using information from yarious constituencies; and contracting out for
service was not the Board's first choice, howeyer, the Board has been
advised that no additional stafftime can be provided by the City for this
purpose, therefore, the Board focused on CDBG funding.
· 42 impediments to fair housing in the City of Roanoke have been
identified, 21 of the 43 impediments suggest remedies supporting
education about fair housing rights and support fair housing
enforcement; six of the impediments speak directly to the Fair Housing
Board; Impediment No. 39 states that the Fair Housing Board shall
review the needs of Roanoke's residents for effective fair housing
services and evaluate its own role and procedures in meeting those
needs.
991
Mr. John Sabean, 523 Mountain Avenue, S. W., spoke on behalf of
additional funding for the West End Center for Youth. He also spoke in support
of the services provided to Roanoke's youth by the West End Center and urged
favorable consideration by Council of the request of the West End Center for
CDBG funds, plus an additional $2,000.00 in funding.
Ms. Karen Michalski-Karney, 1502B Williamson Road, N. W., Executive
Director, Blue Ridge Independent Living Center, spoke in support of the request
of the Fair Housing Board for funding. She adYised that the Blue Ridge
Independent Living Center participated in a Fair Housing Project involYing
outreach and education for three months, and as a result of the project, three
fair housing complaints were acknowledged and forwarded to the Department of
Housing and Urban Development. She stated that with additional education,
persons would learn about their rights under Fair Housing laws; and it is
necessary to track fair housing complaints to enable the Fair Housing Board to
target education to either individuals or to segments of the population that are
experiencing fair housing problems.
Mr. Thomas Dalzell, 2529 Rosalind Avenue, S. W., a volunteer with Habitat
for Humanity in the Roanoke Valley (Habitat), which is an ecumenical housing
ministry working with donors, volunteers and home owners to create decent
affordable housing for those in need and to make shelter a matter of conscience
with people everywhere, especially in the Roanoke Valley, appeared before
Council in support of the request of Habitat for funding. He advised that:
· Since 1986, Habitat has been building homes in partnership with low
income families by providing the opportunity for home ownership.
· No government funds are used for Habitat home construction, although
the organization receives support for land purchase and infrastructure
construction through grant applications from Habitat International and
through the City's CDBG program.
· Since 1986, Habitat has constructed 124 homes on land that was vacant
and generating few tax dollars for the City; and each Habitat home
generates approximately $850.00 to $1,400.00 per year.
· Habitat has embraced the City'S neighborhood design district standards
and changed all home designs to incorporate most of the standards,
including additional bathrooms and air conditioning.
992
· Habitat has a good working relationship with the City of Roanoke and
wishes to continue the relationship in the future.
· Habitat has received significant funding through the City over the years
to support its mission, while addressing each of the City's consolidated
plan priorities and objectives; over past years, a subtle change in
philosophy has been made regarding to the City's support to Habitat.
· Last year, Habitat submitted a CDBG grant for funding to construct
infrastructure to support 12 Habitat homes on a parcel of land which is
owned by Habitat, the request was not approved by the City because
the City did not want that many homes for low income families to be
constructed in one area; this year Habitat submitted a CDBG grant
request for seven infilllots within the City in order to steer away from
the previous year's aversion to building more than one Habitat home in
an area; and this year's request was also denied because the City
continues to belieye that too many homes for low income families are
being constructed within the City limits; and Habitat should look to
other communities in the area to build homes for low income families.
· Habitat has been advised that another reason for the change in
philosophy is that the assessed value of Habitat homes do not generate
the necessary property tax revenue to offset the cost of normal services
that a family occupying the home would require.
· The philosophical change in support to Habitat is distressing when
compared with the needs as set forth in the City's Consolidated Plan,
which indicates that affordability is a serious problem for low income
families.
Mr. Dalzell advised that it is hoped that there will be a change in philosophy
in the near future to enable Habitat for Humanity to continue with its housing
ministry while addressing objectives and priorities of the City'S Comprehensive
Plan.
993
Kaye Hale, 5125 Greenfield Street, S. W., Executive Director, West End
Center for Youth, spoke in support of the funding request of the West End
Center. She called attention to the number of persons in the Council Chamber
who were present out oftheir support of the West End Center, some of which are
now adults who participated in West End Center programs during their childhood,
some are parents of children who currently attend West End Center, some are
staff of the Center who have not received pay increases for several years, whose
health care costs have continued to increased, while additional responsibilities
have been placed on them, yet none have left the West End Center because of
their desire to serve the children and families of the Center. She asked that
Council give serious consideration to the funding request of the West End Center
and the longevity of the relationships that exist between staff and participants
who have chosen to serve the community.
Sam Carter, 141 Emmett Avenue, Salem, Virginia, President, West End
Center for Youth, advised that the Center has served as a family resource for
approximately 25 years, the Center's Executiye Director has approximately
20 years of service with the organization and has a proven track record. He
called attention to a study conducted by the United Way of Roanoke Valley which
revealed that the community believes that the greatest needs are represented in
Roanoke's middle schools, primarily with inner City children, and the study
identified 900 middle school students, approximately 400 of whom are enrolled
in programs like the West End Center. He advised that he understands the new
CDBG philosophy and the importance of new programs; however, consideration
should be given to proven programs like the West End Center that have provided
positive results. He added that the West End Center submitted what it believed
to be a new program for CDBG funding, however, the request was denied by the
City. He asked that Council take into consideration the proven track record and
stability of organizations like the West End Center when allocating Community
Development Block Grant funds.
Ms. Brittany Phanelson, 1213 Lafayette Boulevard, N. W., adYised that the
West End Center for Youth is an after school program that has provided her with
a place of refuge for the past 12 years; because of the Center she has gained
new experiences that have allowed her to grow as an individual; and the most
important aspect of the West End Center is the tutoring program which has
helped her to become an honor student. In summary, she stated that the West
End Center offers an excellent program for children to grow and to learn.
994
Mr. Shaun Henderson, 108 Harrison Avenue, N. W., spoke on behalf of the
West End Center for Youth, and advised that the West End Center is more than
just an after school program, but offers a community setting where under
privileged children can grow up in a family setting. He stated that he graduated
from Patrick Henry High School and is now a student at Virginia Western
Community College as the result of a partial scholarship from the West End
Center, and without the scholarship, he might not have had the opportunity to
attend college.
Mr. Charles Harlow, 13 75 Stoutamire Drive, Salem, Virginia, called
attention to a housing Impediment Study published in 2001 which listed 42
impediments to fair housing in the City of Roanoke; 21 of the suggested 42
remedies support education and enforcement in regard to fair housing rights; six
of the impediments speak directly to the Fair Housing Board; Impediment No. 39
states that the Fair Housing Board should review the needs of Roanoke's
residents for effective fair housing services and evaluate its own role and
procedures in meeting those needs. Therefore, he inquired if the City will not
support a determination on the nature of complaints, how can the Fair Housing
Board fulfill its responsibilities; and the need to do more is clearly articulated in
the Housing Impediment Study. He called attention to extenuating circumstances
which relate to staff changes, loss of records from one staff person to another; a
considerable amount of meeting time ofthe Fair Housing Board was consumed in
negotiations with the City Administration and Council in regard to certain
revisions to the City's Fair Housing Ordinance; following adoption of the Fair
Housing Ordinance in March 2004, the Board published the Fair Housing booklet
and focused on its April workshop; the Board intends to use the remainder ofthe
fiscal year 2003-04 allocation of funds for education; and the Fair Housing
Board's request for funds for fiscal year 2004-05 has been reduced to
$11,700.00 which includes secretarial assistance in the amount of $7,350.00,
benefits of $2,350.00, and materials/supplies/postage/training at $2,000.00.
Ms. Diane Elliot, 2609 Richelieu Avenue, S. W., spoke as a member of the
Board of Directors of the West End Center for Youth, and as a therapist working
with family members, clients and residents of Hegira House. She adYised that
the lives of many residents of Hegira House would have taken a different turn
when they were children if they had received the resources that are currently
available at the West End Center, because prevention is much less expensiye than
later intervention. She stated that she is appreciative of the work of Council and
the trying and difficult decisions that Council is called upon to make with
deliberation and in the best interest of the citizens of Roanoke; however, she
requested that Council consider increasing the allocation of funds to the West
End Center for Youth.
995
There being no further speakers, the Mayor declared the public hearing
closed.
BUDGET: The Mayor advised that the second public hearing is for the
purpose of receiving comments from citizens with regard to the City of
Roanoke's Recommended Fiscal Year 2004-2005 Budget.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 20, 2004.
Total General Fund Budget for fiscal year 2004-2005 is $211,912,000.00;
Enterprise Funds: Civic Facilities Fund - $5,172,035.00, Parking Fund -
$ 2,780,307.00, Market Building Fund - $307,384.00; Internal Service Funds:
Fleet Management Fund - $5,776,883.00, Risk Management Fund -
$13,725,617.00, Technology Fund - $5,613,293.00; and School Fund -
$116,346,378.00.
The Mayor inquired if there were persons present who would like to speak
in connection with the public hearing; whereupon, the following persons
addressed Council.
Robert Chandler, President, Roanoke City Police Officers Association, spoke
on behalf of the Roanoke Police Officers Association and the Roanoke
Firefighters Association, with regard to the Pay for Performance Program. He
advised that:
· Public safety employees, as well as a large number of other City
employees, believe that the City's current system of tying evaluations to
pay raises is unacceptable.
· Employees belieye that while on paper there are a number of merits to
the pay for performance system, those merits are over shadowed by the
overly subjective nature and poor administration of the system.
996
. The greatest asset of Roanoke City is its work force, or those employees
who are directly responsible for the awards recently received by the
City; and while it is not intended to minimize the work of City Council
or the City Administration, it is the day to day work of Sanitation
workers, Parks and Recreation employees, customer service
representatives, teachers and public safety employees that bring the
ideas and principles ofthe City to a reality that have made Roanoke City
a great place to live, and these employees deserve the rewards for
Roanoke's accomplishments.
. Employees do not deserve to work under conditions that breed poor
morale, nor a budget driyen pay for performance evaluation system.
. Last year's implementation ofthe pay for performance system caused over
135 grievances from Roanoke City Police Officers, Sheriff's employees,
firefighters, and numerous other City employees echoed their
dissatisfaction with the pay raise system; and several employees had their
evaluations raised due to the subjective and unfair nature in which
evaluations were administered.
· A large number of grievances were not heard due to a City policy
involving timeliness, and not fairness.
· These overly subjective evaluations and tying raises to evaluations have
caused a number of inequities with the pay and livelihood of many of
the City's best employees, not just those employees who lack
motivation or do not provide good customer service, but those
employees who devote their lives to the betterment of the City.
. State budget cuts have caused a financial uncertainty within the City
budgetary process which will cause Council to make certain difficult
decisions.
· It cannot be understood how an employee's take home pay can
decrease while the City continues to build roadway medians and a
second marquee sign was erected at the Roanoke Civic Center within
sight of the first marquee.
· Employees find it difficult to tolerate an elected City body that allows
the City Administration to continue the funding of unnecessary projects
on the backs of its employees.
997
· Revising and implementing a new evaluation system before evaluations
are due within the next 60 days is unrealistic, therefore, the evaluation
system itself can remain in place; however, it is requested that Council
suspend for one year the tying of employee raises based on the
evaluation system; and fiscal year 2004-05 can be used to determine if
the system can, in fact, work without compounding the problem and
without adding to the hardship of employees and their families, while
providing City employees with a 3.5 per cent raise across the board.
· While this is not all that City employees deserve, especially after
enduring last year's health insurance increases, it may help employees
to go back to where they would have been if not for the administration
of last year's pay for performance and the resulting inequities.
· It is understood that the City Manager has changed the pay for
performance system for fiscal year 2004-2005 by adding two additional
steps, but the score which is needed to receive a three per cent pay
increase has been changed from 80 to 86 and gives the impression of
making a difference; the pay for performance system has been flawed
from the beginning due to its overly subjective nature, and the
proposed changes do nothing to address the issue.
Mr. Will Andrews, 212 South Jefferson Street, spoke on behalf of the
Roanoke Regional Small Business Development Center which was formed in 1990
by ajoint venture between the Roanoke Regional Chamber of Commerce and the
United States Small Business Administration. He advised that:
· In the 1999-2000 fiscal year, the Small Business Development Center
received $180,000.00 in Community Development Block Grant funds to
target specifically Census Tracts 7 - 14; under the fiye year allowance
the City has allocated for CDBG grant funds, it is recommended that the
Center receive $25,000.00 for fiscal year 2004-2005 which is a
decrease of $155,000.00, or 86 per cent of the funds received five
years ago.
· Staff of the Center has decreased by 50 per cent over the last four
years.
998
· With State and other local costs, the Center has operated with over
$200,000.00 in cuts over the last four years; and the Center now finds
itself in the position of asking for a transition to General budget funds
of $35,000.00 in order to continue the program in Census Tracts 7-14.
· During the five years that the Small Business Development Center has
received CDBG grant funds, over 880 citizens were counseled, over 240
jobs were created, and the Center helped to create over $10 million in
capital.
Mr. Andrews requested that Council reconsider the request for funding and
authorize an additional $35,000.00 to the General line item of the City's 2004-
2005 budget for the Small Business Development Center.
Mr. Jamal Millner, 1016 Rockland Avenue, N. W., spoke on behalf of the
Small Business Development Center. He advised that he has participated in
Roanoke's Bus.iness Incubator Program for three years; the Small Business
Development Center has helped his business with marketing, advertising and
provided instructions on diyersifying services. He requested that Council give
further consideration to the funding request of the Small Business Development
Center.
Mr. Stan Hale, 1016 Old Country Club Road, N. W., spoke as a concerned
citizen and a small business owner, operating The Roanoke Tribune. He advised
that he is a firm believer in small business, and particularly the Small Business
Development Center. He stated that the Center offers counseling to empower
small business owners to believe in the City of Roanoke, to motivate, to activate
and to be enthusiastic about the American dream of owning their own business.
There being no further speakers, the Mayor declared the public hearing
closed.
The Mayor advised that Council will engage in fiscal year 2004-2005
budget study sessions on Friday, May 7, 2004, at 8:30 a.m., Monday, May, 10,
2004, at 8:30 a.m., and the fiscal year 2004-2005 budget will be adopted by
Council at a special meeting to be held on Thursday, May 13, 2004, at 2:00 p.m.
999
There being no further business, the Mayor declared the special meeting
adjourned at 7:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
1000
SPECIAL MEETING ----- ROANOKE CITY COUNCIL
April 29, 2004
7:50 p.m.
The Council of the City of Roanoke met in special session on Thursday,
April 29, 2004, at 7:51 p.m., in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor Ralph K. Smith presiding, pursuant to Resolution No. 36672-041904
adopted by the Council on Monday, April 19, 2004.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., C. Nelson Harris, Linda F. Wyatt and
Mayor Ralph K. Smith------------------------------------------------7.
ABSENT: None------------------------------------------- -------0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
BUDGET-TAXES: The Mayor advised that the purpose ofthe special meeting
is to hold a publiC hearing to receive citizen comments in regard to the City's real
property tax rate for fiscal year 2004-2005. He advised that the City Manager's
proposed budget includes a real property tax rate of $1.21 per $100.00 of
assessed value for fiscal year 2004-2005, which is the current tax rate for fiscal
year 2003-2004.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 20, 2004.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing; whereupon, Mr. Robert Craig, 701
12th Street, S. W., referred to the legal advertisement which was published in
The Roanoke Times in regard to the City's real property tax rate, and suggested
that legal advertisements be worded in a more understandable language for the
benefit of the average citizen. He advised that:
. The City's tax base is out of line and inequities exist in the assessed
value of houses in southwest Roanoke and in Old Southwest
specifically.
1001
. The City's tax base could be corrected if the City were willing to spend
approximately $1.5- $2 million on a six month study which could lead
to an effective tax rate of between $1.09 and $ 1.13 per $100.00 of
assessed value and would generate more money in real estate taxes
than the City is currently collecting.
Mr. Craig suggested the following proposal, or action plan, for
consideration by Council which represents zero based budgeting:
"Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended,
notice is hereby given that the City of Roanoke will not increase property tax
levies until:
1. The City Tax Assessor certifies that the real property tax
assessments of all tax parcels located within the boundaries of the City of
Roanoke accurately reflect, to the 90 per cent confidence level, the true market
value of no less than 95 per cent of all tax parcels listed on the roles of the City
as of May 1, 2004.
2. The accuracy of the market valuations will be validated by an
independent, certified and bonded entity qualified to conduct such studies,
contracted for by the City. The independent validation will be based on a
random sample of such size so as to ensure the 9-0 per cent confidence level.
3. Based on the reassessed property values, the amount of revenue
generated at the current assessment rate will be computed. The computed
amount will be used to assess (potential) reyenue generated vs budgeted
requirements using the 2003-2004 City budget as the base.
At that time and only at that time, will the City Council consider a change
to the current property tax rate.
FURTHERMORE
Prior to making any change to the property tax rate, be it an increase or
decrease, the Council will ensure a thorough dissemination of relevant
information in understandable language (i.e. 10th grade reading level with
applicable graphic presentations), using local print and electronic media, an
information campaign equal to or exceeding that explaining the recent change in
the Roanoke City Logo, and through town hall type meetings held at various
locations throughout the City."
1002
There being no further speakers, the Mayor declared the public hearing
closed.
The Mayor advised that Council will engage in fiscal year 2004-2005
budget study sessions on Friday, May 7, 2004, at 8:30 a.m., Monday, May 10,
2004, at 8:30 a.m., and the City's fiscal year 2004-2005 budget will be adopted
at a special meeting of Council to be held on Thursday, May 13, 2004, at
2:00 p.m., in the Council Chamber.
There being no further business, at 7:55 p.m., the Mayor declared the
special meeting adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
/ -:;;,;~.~--,---"
~:",\. "'\"~,'\i',I'i'~,".'
(, ", C' ,:;:~~\
-...-' .....
.\'\'~
'~~
CITY OF ROANOKE
OFFICE OF THE MAYOR
RALPH K. SMITH
Mayor
215 CHURCH AVENUE, SoW., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 21, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Ralph K. Smith
Mayor
RKS:snh
(I
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: c1erk@cLroanoke.va.us
June 28, 2004
File #110-304
STEPHANIE M. MOON
Deputy City CIeri<
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Saduma H. Guhad
805 Hunt Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Guhad:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, you were appointed as a member of the Youth Services
Citizen Board, for a term ending May 31,2007.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
Ms. Saduma H. Guhad
June 28, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
S~'..,J~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the twenty-first day of June, 2004,
Saduma H. Guhad was appointed as a member of the Youth Services Citizen
Board, for a term ending May 31,2007.
Given under my hand and the Seal of the City of Roanoke this twenty-
eighth day of June, 2004.
~l .J p~
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clet!<
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.vaus
STEPHANIE M. MOON
Depnty City Clet!<
SHEILA N. HARTMAN
Assistant City Clerk
June 28, 2004
File #110-467
Mr. Dennis R. Cronk
3310 Kingsbury Circle, S. W.
Roanoke, Virginia 24014
Dear Mr. Cronk:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, you were appointed as. a member of the Virginia
Western Community College Board of Directors, to fill the unexpired term of
Harriett S. Lewis, resigned, ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
Mr. Dennis R. Cronk
June 28, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Virginia Western Community College Board of Directors.
^'~ j, p~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Dr. Robert Sandel, Executive Secretary, Virginia Western Community
College, P. O. Box 14007, Roanoke, Virginia 24038-4007
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the twenty first day of June, 2004, DENNIS R. CRONK
was appointed as a member of the Virginia Western Community College Board
of Directors, to fill the unexpired term of Harriett S. Lewis, for a term ending
June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this twenty-
eighth day of June, 2004.
A..-. J.~
City Clerk
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,w.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
RALPH K. SMITH
Mayor
June 21,2004
Council Members:
William D. Bestpitch
M, Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
e. Nelson Harris
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I wish to request a Closed Meeting to discuss performance evaluations of
Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950),
as amended,
A TDjr:sm
'~r
1lJ'.'~~..'
""-
_' '<"0
. ~Ll
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853.1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 24, 2004
File #110-488
Mr. Joseph A. Schupp
2323 South Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Schupp:
The Mayor and Members of Roanoke City Council were advised of your
resignation as a member of the Roanoke Neighborhood Advocates at a regular
meeting of the Council which was held on Monday, June 21, 2004.
On motion, duly seconded and adopted, the resignation was accepted.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Advocates from July 7, 2003 to June 21, 2004. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley which was issued by the Mayor on behalf of the Members of the
Roanoke City Council.
s~'~ ! fL.--
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclos u re
pc: John Renick, Secretary, Roanoke Neighborhood Advocates
436 Walnut Avenue, S. E., Roanoke, Virginia 24014
Martha A. Williams, Interim Coordinator, Neighborhood Services
Stephanie M. Moon, CMC, Deputy City Clerk
Roanoke Neighborhood Advocates
Promoting the Development of World-Class Neighborhoods
Members:
Carl Cooper
Chair
May 24, 2004
Sandra 8. Kelly
Vice-Chair
John Renick
Secretary
To Mary Parker, City Clerk:
Shirley Bethel
Please be advised that Joseph Schupp has tendered his
recognition (see attached) on the Roanoke Neighborhood
Advocates.
Bob Caudle
Jesse Dodson
John Griessmayer
Robin Murphy-Kelso
Richard Nichols
Cheryl D, Ramsey
Joseph Schupp
Dawn Vineyard
Noel C. Taylor Municipa: Building
215 ChurCh Avenue, S.W
Room 162
Roanoke, Virginia 24011
Phone: 540.853-5210
Fax: 540-853-6597
Ernai!: noighborhoods@ci.roonokeva.lJ
May 10,2004
Dear RNA Members,
With this letter, I tender my resignation as a member of the RNA. A recent
change in my employment obligations will make it difficult for me to attend regularly
scheduled meetings, I have enjoyed working with each of you and respect the challenges
you face ahead,
I thank the members of the RNA and City Council for enabling me to serve the
city of Roanoke. I wish you well in your endeavors,
Sincerely,
Joe Schupp
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,w.
Noel C. Taylor Municipal Building. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 21, 2004
Council Members:
William D. Bestpitch
M. Rupert Cutler
Alfred T, Dowe, Jr,
Beverly T. Fitzpatrick, Jr.
e. Nelson Harris
Linda F. Wyatt
The Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Dr. Mindy Thompson Fullilove, Columbia
University social psychiatrist and author, to address Council with regard to the
results of her research of the history of urban renewal in Roanoke. The matter
will be included in the Monday, June 21, 2004 City Council agenda.
~LeA
..
Ralph K. Smith, Mayor
dJ1(~;j)-. ~~-
William D. Bestpitch, Council Member
RKS/WDB:snh
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse H. Hall, Director of Finance
Mary F. Parker, City Clerk
April 27, 2004
~ .,r'j;Q
~
RECEIVED
APR 2 9 2004-
MAYOR'S OFFICE
Mary Bishop
2022 York Road, S. W.
Roanoke, Virginia 24015
--.....
..... I...~
The Honorable Ralph Smith
Mayor of Roanoke
215 Church A venue
Room 452
Roanoke, Virginia 24011-1594
Dear Mayor Smith,
On Monday, June 21, Columbia University social psychiatrist and author Dr. Mindy
Thompson Fullilove will be in Roanoke to celebrate the publication of her new book,
Root Shock: How Tearing Up City Neighborhoods Hurts America and What We Can Do
About It. ([he book will have just been published by Ballantine Books, a division of
Random House.)
Significant sections of the book are devoted to the history of urban renewal in Roanoke,
as well as in Pittsburgh, Newark, N.J., and other cities. Dr. Fullilove, a well-known
expert on the importance of a sense of place in public health, conducted research in
Roanoke and interviewed numerous Roanokers for her book.
Slle would like roalllllM8 City Council at its 2 p.rn: meeting on that Monday, June 21.
I understand that if a request is made early enough, she might be among the first on the
list of public commenters that day so that she could be on her way and keep other
appointments. Could this be arranged?
I was her consultant for the Roanoke portions of the book.
Many thanks for your consideration. and we look forward to seeing you that day.
Sincerely,
-
~~
Mary Bishop
540/343-5080
mbishop@rev.net
v
Testimony to Roanoke City Council
Mindy Thompson Fullilove, MD
June 21, 2004
It is an honor to be here today to talk about your beautiful city. Roanoke has an
illustrious history, a beautiful setting, and great possibilities for the future. It is with
regard to that the future that I offer some thoughts on the late consequences of urban
renewal conducted in the ]950s and l%Os.
While we might think of urban renewal as having happened in the past, the research
conducted by my team suggests that, in fact, the effects of urban renewal are ongoing at
the present time and have the potential to be with us for the foreseeable future. Mary
Bishop's two articles in the Roanoke Times - "Street by Street, Block by Block" and
"Invisible Inner City" - provide us with a detailed picture of the destruction caused by
urban renewal. In "Street by Street," she revealed the massive losses incurred by African
Americans residing in the urban renewal area, including the loss of financial capital,
social organization, and unity in the African American community. In "Invisible Inner
City," she documented the deterioration of inner city communities that flanked the urban
renewal area.
The geographic proximity of urban renewal neighborhoods and deteriorating inner city
neighborhoods is not an accident. Urban renewal typically displaced people to
circumjacent neighborhoods. To the extent these neighborhoods were as old, or nearly as
old as the urban renewal areas, they differed little from the urban renewal neighborhoods
in the likelihood that they would be thought of as "blighted" and "unsuitable" for
investment. Though redlining is considered outmoded, the tendency to invest in new
buildings and to steer money away from old buildings - especially when they are
occupied by black people - has continued throughout America. Thus, the circumjacent
neighborhoods themselves were marked for minimal investment or disinvestment, and
soon collapsed from overuse and underrepair.
My research team considers that this is a contagious process. in which destruction and/or
disinvestment force people from one neighborhood to the next. Destruction!
disinvestment follows the people. Thus a chain reaction of movement, followed by
collapse, followed by movement is set in motion and has no end in sight.
Roanoke is, in my opinion, engaged in such a chain reaction, Tomorrow, Richard Florida
will be in Roanoke arguing that cities can prosper by offering an exciting place for
creative people to live. In my view, the chain reaction of movement/ destruction works
directly against such a project of creating a diverse, open, exciting lifestyle in an urban
setting.
The chain reaction of movement/collapse can be stopped by a new program of equitable
distribution of resources, but it will not stop of its own accord. What must be done?
A program of investment in inner city areas is essential. Such investment should be made
under the leadership of current residents. Otherwise, the situation may swing from
disinvestment to gentrification, which is just as powerful a force for displacement of the
poor.
Investment takes a bit of time to show results. Thus it is important to have a concurrent
program of place-making. Place-making projects create parks, trails, gathering spaces,
nature sanctuaries and other inventions to reanimate places that have been left sterile by
destruction or mindless development. Again, such interventions must be led by local
people so has to solidify the sense of democracy and inclusion in the city.
All citizens of Roanoke need to have a deeper understanding of the importance that inter-
neighborhood collaboration can have for the common good. My colleagues and I suggest
two processes.
. We think it would be good for the citizens of Roanoke to read Root Shock together.
. We also think it be wonderful if the citizens were to organize a series of block parties,
initially gathering people on their own blocks. After that, we propose a new kind of
block party in which people extend hospitality to their neighbors from the other side
of town.
At the moment, sadly, Roanoke resembles the mass of American cities in not being
consistently fine. But Roanoke has a most unusual charm. I believe that consistent
application of resources, in a democratic manner, could make this city one of the finest in
our nation.
References:
Mary Bishop, "Street by Street, Block by Block: How Urban Renewal Uprooted Black
Roanoke," The Roanoke Times, 1995,
Mary Bishop and S. D. Harrington, The Invisible Inner City: Poverty, Crime and Decay
in Roanoke's Oldest Neighborhoods," The Roanoke Times, 1997.
Mindy Thompson Fullilove, Root Shock: How Tearing Up City Neighborhoods Hurts
America and What We Can Do About It, Ballantine Books. NY. 2004.
NOTES
1--- --
I -;
1/';v6..
.'0
I
I
I
l_____
I-
I
I
L_
'.0
249
Fig. 4.8n, Land use in Roanoke. 011
the upper map. the darkened area
represents the urban renewal tracts.
depicted in greater detafl in fig. 4. L
On the middle map, the darkened
areas represent the "invisible inner
city," the poverty tracts extending out
on either side of the urban renewal
lone. (Note that the outline of the
invisible inner<:ity areas is included in
all three maps.i On ttle lower map. ttle
darkened area represents the majority
black area of Roanoke. which is home
to 65 percent of the city's African
American population. Adapted by
Michel Cantal-Oupart from: Mary
Bishop, 1995; Mary Bishop and
Shannon Harrington. 1997; Ray Reed.
2002. COURfESY OF THE R04NOKE riMES
r4'ilV,
ihl\,HC,I{.ld,L't
7 '1) )
/(l",l ~Cl cI i(
tJ"-lli ^hLI h L'
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 18, 2004
:1,
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Subject:
Neighborhood Tour for
Dr. Mindy Fullilove
~
Dear Mayor Smith and Members of City Council:
As you are aware, Dr. Mindy Fullilove recently published a book, Root Shock: How
Tearing Up City Neighborhoods Hurts America and What We Can Do. On June 21,
2004, she is scheduled to make a presentation on her book at the 2:00 p.m. City
Council meeting. As part of her stay in Roanoke, on June 22'., at 2:00 p.m., staff
will provide Dr. Fullilove a tour of several housing projects and neighborhoods
that are experiencing revitalization activities. The neighborhoods and projects
are:
. Villages at Lincoln
. Eight Jefferson Place
. SE... By Design
. McCray Court Senior Living
. Gainsboro Neighborhood Revitalization
Sincerely,
Darlene L. Bur
City Manager
cc: Mary F. Parker, City Clerk
. William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda Russell, Assistant City Manager
George C. Snead, Jr., Assistant City Manager
Mike Etienne, Director of Housing and Neighborhood Services
I
f
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-247
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36718-062104 approving the annual
operating budget of The Hotel Roanoke Conference Center Commission for fiscal
year 2004-2005, showing estimated revenues in the amount of $3,897,090.00
and expenses in the amount of $3,897,090.00, with the City's share of the
operating subsidy being established at $100,000.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
Sincerely, ()
~~.}./~Iu
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Deborah J. Moses, Director, Hotel Roanoke Conference Center
vJ~t.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36718-062104.
A RESOLUTION approving the annual operating budget of the Hotel Roanoke
Conference Center Commission for Fiscal Year 2004-2005.
WHEREAS, 921 ofthe Hotel Roanoke Conference Center Commission Act (Chapter
440 of 1991 Acts of Assembly) requires that each participating party approve the
Commission's proposed operating budget for the forthcoming fiscal year;
WHEREAS, the Commission has submitted to this Council a proposed operating
showing estimated revenues in the amount of $3,897,090 and expenses in the amount of
$3,897,090 budget for Fiscal Year 2004-2005, with the City share of the operating subsidy
being established at $100,000; and
WHEREAS, this Council desires to approve such proposed budget;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal
Year 2004-2005, a copy of which is attached to the letter of the City Manager to this Council,
dated June 21, 2004, with the City's share of the operating subsidy being established at
$100,000, is hereby approved.
ATTEST: n
~~ -1 f/~
City Clerk.
HlMEASURESIR-HRCCBUD.l0-04-OS
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-247
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36717-062104 adopting the Annual
Operating Budget for The Hotel Roanoke Conference Center Commission for the
fiscal year 2004-2005, appropriating $200,000.00 to Conference Center
Commission accounts and establishing revenue estimates of $100,000.00, each,
for City of Roanoke and Virginia Tech contributions.
The aboverefe'renced measure was adopted by the Cou ncil of the City of Roanoke
at a regular meeting which was held on Monday,June 21, 2004, and is in full force
and effect upon its passage.
~':" }.~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
~'J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36717-062104.
AN ORDINANCE adopting the Annual Operating Budget Hotel Roanoke Conference
Center Commission for the fiscal year 2004-2005 and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Hotel Roanoke Conference Center Commission Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
Fees for Professional Services
Commission Administration
Training and Development
Revenues
City Contribution
Virginia Tech
010-320-9500-1002
010-320-9500-2010
010-320-9500-2092
010-320-9500-2044
$ 50,000
130,000
17,000
3,000 '
010-110-1234-1125
010-110-1234-1128
100,000
100,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with,
ATTESn.." J ~
.
City Clerk.
I_~':.\".",i>.~~"'~i.<,"~;~.',.'.\.,),'
('r . " ';~\
~. ~
\'"
\:0'71,.. ~/
~.'\~.~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Annual Operating Budget
Hotel Roanoke Conference Center
Commission for Fiscal Year 2004-2005
Background:
The Hotel Roanoke Conference Center Commission was created by the Virginia
General Assembly in 1991 to construct, equip, maintain and operate the
Conference Center of Roanoke adjacent to the Hotel Roanoke. The City of
Roanoke and Virginia Tech are participating entities in the Commission. In 1992,
City Council authorized the establishment of an Agency Fund entitled "Hotel
Roanoke Conference Center Commission," The Commission's enabling legislation
allows the participating parties equally to contribute funds to the Commission to
fund operating deficits of the Commission and to enable the Commission to
expend such revenues for their proper purposes. The budget must be approved by
each of the participating entities. City Council included funding in the FY2004-2005
General Fund adopted budget to be used for such purposes.
Considerations:
The Hotel Roanoke Conference Center Commission recommends the attached
FY2004-2005 operating budget for your consideration.
. "',
'''.1 ~,
Mayor Smith and Members of City Council
June 21, 2004
Page 2
Recommended Action:
City Council approve the Hotel Roanoke Conference Center Commission Budget
for FY2004-2005, appropriate $200,000 to the Conference Center Commission
Fund accounts as outlined on the attached and establish revenue estimates of
$100,000 each for the City and Virginia Tech contributions.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:djm
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Acting Director of Management and Budget
CM04-00091
Hotel Roanoke Conference
Center Commission Operating
Budget FY2004-2005
REVENUES
Conference Center Operating
Revenues
$3,277,174
Commission Non-Operating
Revenues
Virginia Tech
City of Roanoke
100,000
100,000
Commission Retained Earnings
419,916
TOTAL REVENUES
3,897,090
EXPENSES
Conference Center Operating
Expenses
2,918,053
Conference Center Fixtures,
Furniture and Equipment
Expenses
779,037
Commission Operating
Expenses:
Personal Services( Director's
salary & benefits)
ProfessionaIServices(Lega~
audit, etc)
Administration
Training & Development
50,000
130,000
17 ,000
3,000
TOTAL EXPENSES
$3,897,090
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36720-062104 accepting Fiscal Year
2004-2005 funds for the Community Development Block Grant program, the
HOME Investment Partnerships program and the Emergency Shelter Grant program,
and authorizing the City Manager to execute the requisite Grant Agreements with
the United States Department of Housing and Urban Development, as more
particularly set out in the City Manager's letter dated June 21, 2004, to City
Council.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday,June 21, 2004, and is in full force
and effect upon its passage.
SAY~ I L
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
<-
c!;A, '" ~ d\
- ~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36720-062104.
A RESOLUTION accepting the Fiscal Year 2004-2005 funds for the Community
Development Block Grant (CDBG) program, the HOME Investment Partnerships program
(HOME) and the Emergency Shelter Grant (ESG) program and authorizing the City Manager
to execute the requisite Grant Agreements with the United States Department of Housing and
Urban Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fiscal Year 2004-2005 funds for the CDBG, HOME and ESG programs
are hereby ACCEPTED, upon receipt of approva11etters from HUD.
2. The City Manager is authorized to execute, and the City Clerk is authorized to
attest, the requisite Grant Agreements with the United States Department of Housing and
Urban Development for such funds, the Funding Approvals, and any and all understandings,
assurances and documents relating thereto, in such form as is approved by the City Attorney,
as more particularly set out in the City Manager's letter dated June 21,2004, to City Council.
Air"-'-1 -}. ~
City Clerk.
H:\RESOLUTIONS\R-CDBG-GRANT (2004-200S)062104.00c
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36719-062104 appropriating funds for the
Community Development Block Grant, HOME Investment Partnerships Program and
Emergency Shelter Grant Program, and amending and reordaining certain sections
of the 2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
s;n:Y~ ~p~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
~~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36719-062104.
AN ORDINANCE to appropriate funds for the Community Development Block Grant,
HOME Investment Partnerships Program and Emergency Shelter Grant Program, amending
and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Hotel Roanoke 108 Loan Repayment
Unprogrammed CDBG - Carryover
Hotel Roanoke 108 Loan Repayment
Unprogrammed CDBG - Carryover
Unprogrammed CDBG - Carryover
Hotel Roanoke 108 Loan Repayment
Unprogrammed CDBG - Other
Hotel Roanoke 108 Loan Repayment
Unprogrammed CDBG - Carryover
Unprogrammed CDBG - Section 108 Loan
Unprogrammed CDBG - Section 108 Loan
Empowering Individuals with Disabilities
Helping Elderly Live Pleasantly-Project
Demolition
Southeast Pilot Project - RRHA (Support)
Southeast Pilot Project - RRHA (Admin)
Connect Four - BRHDC (Support)
Connect Four - BRHDC (Admin/CHDO)
RAM House Improvements
CHPC Homeownership Program
Demolition - BRHDC - Project
Demolition - BRHDC - Support
Demolition - BRHDC - Admin
Helping Elderly Live Pleasantly- Support
035-G01-0130-5135
035-G01-0140-5184
035-G02-0230-5135
035-G02-0240-5184
035-G02-0241-5184
035-G03-0330-5135
035-G03-0340-5189
035-G04-0430-5135
035-G04-0440-5184
035-G04-0440-5188
035-G04-0440-5188
035-G05-0520-5057
035-G05-0520-5080
035-G05-0520-5108
035-G05-0520-5376
035-G05-0520-5378
035-G05-0520-5382
035-G05-0520-5383
035-G05-0520-5400
035-G05-0520-5419
035-G05-0520-5420
035-G05-0520-5421
035-G05-0520-5422
035-G05-0520-5423
560
(560)
6,475
(5,925)
(550)
4,157
(4,157)
100,196
(14,730)
(85,466)
11,166
40,000
28,943
135,000
137,969
39,456
66,060
16,515
80,000
67,203
44,000
4,800
1,200
3,807
Helping Elderly Live Pleasantly- Admin
Housing Rehab Reserve
Project Gold - BRHDC - Support
Project Gold - RRHA - Support
Special Needs - RRHA - Project
Special Needs - RRHA - Support
Special Needs - RRHA - Admin
Substandard Housing Rehab
Project Gold - BRHDC - Admin
Project Gold - BRHDC - Project
Project Gold - RRHA - Admin
Project Gold - RRHA - Project
Historic Review Services
HUD Admin Funds
Small Business Development Center / CBDI
Hotel Roanoke 108 Loan Repayment ($428,945)
BSCI Microloan Program
DUMAS Center
Gainsboro/Gilmer Far;:ade Grants
Old Southwest, Inc. - NDG
Loudon/Melrose - NDG
Gainsborough SW Community - NDG
NNEO 5th Street Gateway Project
Washington Park Alliance - NDG
Melrose/Rugby Neighborhood Forum - NDG
Fairland Civic Org - NDG
Neighborhood Development Grant Reserve
Target Neighborhood Infrastructure
Empowering Individuals with Disabilities
Apple Ridge Farms
West End Center
YMCA Magic Place at Hurt Park
Resource Mothers
CHIP Family Strengthening & Support
YWCA Youth Club
Presbyterian Family Services / Pathways
Individual Development Account
Summer Camp Scholarship - B&G Club
RESOURCE-ful Elder Care
School-Age After School Therapeutic
Women's Resource Center - TAP
035-G05-0520-5424
035-G05-0520-5425
035-G05-0520-5427
035-G05-0520-5430
035-G05-0520-5432
035-G05-0520-5433
035-G05-0520-5434
035-G05-0520-5435
035-G05-0520-5446
035-G05-0520-5449
035-G05-0520-5453
035-G05-0520-5454
035-G05-0521-5403
035-G05-0521-5436
035-G05-0530-5021
035-G05-0530-5135
035-G05-0530-5437
035-G05-0530-5438
035-G05-0530-5439
035-G05-0537 -5028
035-G05-0537 -5245
035-G05-0537 -5259
035-G05-0537 -5309
035-G05-0537 -5360
035-G05-0537 -5410
035-G05-053 7 -5440
035-G05-0537 -5441
035-G05-0537 -5442
035-G05-0538-5057
035-G05-0538-5084
035-G05-0538-5160
035-G05-0538-5169
035-G05-0538-5222
035-G05-0538-5299
035-G05-0538-5350
035-G05-0538-5372
035-G05-0538-5412
035-G05-0538-5414
035-G05-0538-5443
035-G05-0538-5444
035-G05-0538-5445
250
16,000
46,393
96,000
129,306
23,694
7,000
100,000
10,000
104,742
18,000
225,025
7,500
2,500
25,000
317,557
100,000
100,000
70,762
3,000
17,000
3,228
250,000
3,617
9,109
2,000
2,046
69,592
8,250
8,580
9,000
30,603
10,638
8,850
8,250
30,000
22,406
15,000
41 ,969
39,754
39,477
Unprogrammed CHDO Funds
Project GOLD (CHDO Project Funds)
Unprogrammed CHDO Funds
Project GOLD (CHDO Project Funds)
Unprogrammed CHDO Funds
Project GOLD (CHDO Project Funds)
NNEO 5th Street Gateway Project
BRHDC Project GOLD (Admin Funds)
BRHDC Project GOLD (CHDO Operating Funds)
BRHDC Project GOLD (CHDO Project Funds)
BRHDC Project GOLD (Project Funds)
CHPC Homeownership Program
MAP American Dream (ADDI Funds)
RRHA Project GOLD (Admin Funds)
RRHA Project GOLD (Project Funds)
NNEO 5th Street Gateway Project
Unprogrammed Program Income - FY03
Unprogrammed Program Income - FY04
TRUST Shelter
RAM House
TAP Transitional Living Center
Roanoke Valley Interfaith Hospitality Network
Revenues
108 Repay
CDBG Entitlement
Other Program Income - RRHA
Cooper Industries (UDAG)
Sands Woody Loan Repayment
SRO Loan to TAP
Homeownership Assistance
Lagniappe Loan Repayment
Downtown Associates
Hotel Roanoke Loan Repayment
Rental Rehab Repay
HOME Entitlement
HOME Program Income FY05
HOME Program Income - FY03
HOME Program Income - FY04
2004/2005 Emergency Shelter Grant
035-090-5305-5418
035-090-5305-5448
035-090-5306-5418
035-090-5306-5448
035-090-5308-5418
035-090-5308-5448
035-090-5312-5309
035-090-5312-5446
035-090-5312-5447
035-090-5312-5448
035-090-5312-5449
035-090-5312-5450
035-090-5312-5451
035-090-5312-5453
035-090-5312-5454
035-090-5325-5309
035-090-5325-5458
035-090-5326-5459
035-630-5175-5251
035-630-5175-5252
035-630-5175-5253
035-630-5175-5254
035-G04-0400-2434
035-G05-0500-2501
035-G05-0500-2503
035-G05-0500-2506
035-G05-0500-2517
035-G05-0500-2520
035-G05-0500-2522
035-G05-0500-2531
035-G05-0500-2533
035-G05-0500-2534
035-G05-0500-2540
035-090-5312-5312
035-090-5312-5313
035-090-5325-5325
035-090-5326-5326
035-630-5175-5195
(3,534)
3,534
(1,546)
1,546
(28,138)
28,138
241 ,388
17,709
11 ,357
113,565
126,163
147,797
51,199
12,412
111,709
8,612
33,218
18,142
30,500
25,000
12,431
12,800
11,166
2,207,000
15,000
13,333
6,722
5,618
15,000
7,620
1,758
400,000
25,000
808,299
25,000
41 ,830
18,142
80,731
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~Mo
City Clerk.
jP~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
relephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Council Member, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Acceptance of 2004-2005
Community Development Block Grant (CDBG),
HOME Investment Partnerships Program
(HOME) and Emergency Shelter Grant (ESG)
Program Funds
Background:
CDBG, HOME and ESG funds provide for a variety of activities ranging from housing and
community development to homelessness prevention and economic development through
the U.S. Department of Housing and Urban Development (HUD). The City has received
these entitlement grant funds for over twenty years and must reapply annually to HUD to
receive such funding. On May 13, 2004, by Resolution No. 36695-051304, City Council
authorized filing the three separate funding applications as part of approving the
submission of the Annual Update to the Consolidated Plan to HUD.
Considerations:
The funding release process is underway, and HUD's letter of approval is forthcoming,
granting the City access to its 2004-2005 CDBG, HOME and ESG entitlements. The
Annual Update approved by Council included $3,764,299 in new entitlement funds,
anticipated program income and funds unexpended from prior year accounts. The
actions recommended in this report include appropriation of an additional $62,526
received during the current fiscal year. These additional funds are being appropriated
" .,.,.,
Mayor Smith and Members of City Council
June 21, 2004
Page 2
into unprogrammed accounts for use in future activities and will be incorporated into the
Consolidated Plan at a later date through a revision or amendment.
Acceptance of the funds and appropriation or transfer to the accounts indicated in
Attachments 1,2 and 3 are needed to permit the 2004-2005 activities to proceed.
Acceptance of the 2004-2005 HOME entitlement requires $92,578.00 in local match.
This requirement will be satisfied by excess matching funds banked in previous years
from such sources as volunteer labor and income from a closed out Urban
Development Action Grant used to support HOME program activities.
Recommended Actions:
1. Adopt a resolution accepting the 2004-2005 CDBG, HOME and ESG entitlement
funds as detailed below, contingent upon receipt of the approval letter from
HUD;
CDBG 2004-05 Entitlement
HOME 2004-05 Entitlement
ESG 2004-05 Entitlement
TOTAL
$2,207,000
808,299
80.731
$3,096,030
2. Authorize the City Manager to execute the required Grant Agreements, Funding
Approval, and other forms required by HUD in order to accept the funds,
approved as to form by the City Attorney;
3. Appropriate $3,096,030 entitlement and $515,051 in anticipated program
income to revenue and expenditure accounts in the Grant Fund to be
established by the Director of Finance, as detailed in Attachments 1, 2, and 3;
4. a. Increase the revenue estimate in the following CDBG revenue account:
108 Repay 035-G04-0400-2434 $11 ,166
b. Appropriate the funds listed in 4.a. to the following CDBG expenditure
account:
Unprog CDBG-Section 108 035-G04-0440-5188 by $11,166
5. a. Increase the revenue estimates in the following HOME revenue accounts:
HOME Program Income FY03 035-090-5325-5325 $41,830
Home Program Income FY04 035-090-5326-5326 18,142
Mayor Smith and Members of City Council
June 21, 2004
Page 3
b. Appropriate the funds listed in 5.a. to the following HOME expenditure
accounts:
NNEO 5th Street Gateway Project 035-090-5325-5309
Unprogrammed PI FY03 035-090-5325-5458
Unprogrammed PI FY04 035-090-5326-5459
by $ 8,612
by 33,218
by 18,142
6. Transfer $144,606 in CDBG and HOME accounts from prior years to projects
included in the 2004-2005 CDBG and HOME programs, detailed in Attachments
1,2, and 3.
Respectfully submitted,
~vJ
Darlene L. B
City Manager
DLB:acm
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman Stovall, Acting Director of Management and Budget
Frank E. Baratta, Budget Team Leader
CM04-00094
ITEMIZED EXPENDITURES FOR CDSG FICSCAL YEAR 2004-2005
Account No. Item Descriotion Amount
EXPENDITURES
Houslnc
035-G05-0520
5057 Emoowering Individuals with Disabilities $40,000
5080 Heloina Eldenv Live Pleasantlv - Proiect $28,943
5108 Demolition $135,000
5382 Connect Four - BRHDC (Suooort) $66,060
5383 Connect Four - BRHDC (AdminlCHDOl $16,515
5376 Southeast Pilot Proiect - RRHAlSuDDort) $137,969
5378 Southeast Pilot Project - RRHA (Admin) $39,456
5400 RAM House Improvements $80,000
5419 CHPC Homeownershio Proaram $67,203
5420 Demolition - BRHDC - Project $44,000
5421 Demolition - BRHDC - Suooort $4,800
5422 Demolition - BRHDC - Admin $1,200
5423 Heloina Elderlv Live Pleasantlv - SUDDon $3,807
5424 Heiping Elderiy Live Pleasantlv - Admin $250
5425 Houslna Rehab Reserve $16,000
5449 Proiect GOLD - BRHDC - Proiect $104,742
5427 Proiect GOLD - BRHDC - SUDDort $46,393
5446 Proiect GOLD - BRHDC - Admin $10,000
5454 Proiect GOLD - RRHA - Proiect $225,025
5430 Proiect GOLD - RRHA - SUDDon $96,000
5453 Project GOLD - RRHA - Admin $18,000
5432 Soecial Needs - RRHA - Proiect $129,306
5433 Soecial Needs - RRHA - Suooort $23,694
5434 Special Needs - RRHA - Admin $7,000
5435 Substandard Housing Rehab $100,000
Subtotal - Housing $1,441,363
Planninc I Admin
035-G05-0521
5403 Historic Review Services $7,500
5436 HUD Admin Funds $2,500
Subtotal - Plannina/Admin $10,000
Account No. Item Description Amount
Economic Development Projects
035-G05-0530
5021 Small Business Development Center I CBDI $25,000
5135 Hotel Roanoke 108 Loan Repavment ($428,945) $317,557
5437 BSCI Microloan Prooram $100,000
5438 DUMAS Center $100,000
5439 Gainsboro/Gilmer Facade Grants $70,762
Subtotal - Economic Development $613,319
Neiohborhood Prolects
035-G05-0537
5028 Old Southwest, Inc. - NDG $3,000
5245 Loudon/Melrose - NDG $17,000
5259 Gainsborouoh SW Comm - NDG $3,228
5309 NNEO 5th Street Gatewav Proiect $250,000
5360 Washinllton Park Alliance - NDG $3,617
5410 Melrose/Ruobv Neiahborhood Forum - NDG $9,109
5440 Fairtand Civic Orll - NDG $2,000
5441 Neillhborhood Devel Grant Reserve $2,046
5442 Taraet Neiahborhood Infrastructure $69,592
Subtotal - Neiahborhood $359,592
Human Development Programs
035-G05-0538
5057 Empowerinll Individuals with Disabilities $8,250
5084 Apple Ridlle Farms $8,580
5160 West End Center $9,000
5169 YMCA Maaic Place at Hurt Park $30,603
5222 Resource Mothers $10,638
5299 CHIP Familv Strenathening & Support $8,850
5350 YWCA Youth Club $8,250
5372 Presbvierian F amilv Services I Pathwavs $30,000
5412 Individual Development Account $22,406
5414 Summer Camp Scholarshio - B&G Club $15,000
5443 RESOURCE-ful Elder Care $41,969
5444 School-Aae After School Therapeutic $39,754
5445 Women's Resource Center - TAP $39,477
Subtotal - Human Develooment $272,777
TOTAL EXPENDITURES $2,697,061
Account No. Item Oescription Amount
REVENUE
035-G05-0500-2501 CDSG Entitlement $2,207,000
2503 Other Prooram Income - RRHA $15,000
2506 Coooer Industries (UDAG) $13,333
2517 Sands Woody Loan Reoavment $6,722
2520 SRO Loan to TAP $5,618
2522 Homeownership Assistance $15,000
2531 Laoniaooe Loan Reoavment $7,620
2533 Downtown Associates $1,758
2534 Hotel Roanoke Loan Repavment $400,000
2540 Rental Rehab Repay $25,000
TOTAL REVENUE $2,697,061
CDSG ACCOUNT TRANSFERS
INCREASE
035-G01-0130-5135 Hotel Roanoke 108 Loan Reoavment $560
035-G02-0230-5135 Hotel Roanoke 108 Loan Repavment $6,475
035-G03-0330-5135 Hotel Roanoke 108 Loan Repayment $4,157
035-G04-0430-5135 Hotel Roanoke 108 Loan Reoavment $100,196
Total Transfer Increase $111,388
DECREASE
035-G01-0140-5184 Unoroorammed COSG - Carryover $560
035-G02-0240-5184 UnDroorammed COSG - CarrYover $5,925
035-G02-0241-5184 Unproarammed COSG - CarrYover $560
035-G03-0340-5189 Unoroorammed COSG - Other $4,157
035-G04-0440-5184 UnDroorammed CDSG - CarrYover $14,730
035-G04-0440-5188 Unproorammed CDSG - Section 108 Loan $85,466
Total Transfer Decrease $111,388
INCREASE REVENUE ESTIMATE
035-G04-0400-2434 108 ReDav 11,166
APPROPRIATE TO
035-G04-0440-5188 Unoroorammed COSG - Section 108 Loan 11,166
c:\mydocumenta\8xcet\04_ 05approp
ITEMIZED EXPENDITURES FOR CDSG FICSCAL YEAR 2004-2005
Account No. Item DescriDtion Amount
EXPENDITURES
Houslna
035-G05-0520
5057 Emoowerino Individuals with Disabilities $40,000
5080 HelDino Elderlv Live Pleasantlv - Proiect $28,943
5108 Demolition $135,000
5382 Connect Four - BRHDC (Suooort) $66,060
5383 Connect Four - BRHDC (AdminlCHDOl $16,515
5376 Southeast Pilot Proiect - RRHA (SUDDort) $137,969
5378 Southeast Pilot Proiect - RRHA (Admin) $39,456
5400 RAM House ImDrovements $80,000
5419 CHPC HomeownershiD Proaram $67,203
5420 Demooti~-BRHDC-Pr~ect $44,000
5421 D~tlon-BRHDC-Suooort $4,800
5422 Demolition - BRHDC - Admin $1,200
5423 HelDing Eldertv Live Pleasantlv - SUDDort $3,807
5424 Helolno Elderlv Live Pleasantly - Admin $250
5425 Housino Rehab Reserve $16,000
5449 Proiect GOLD - BRHDC - Proiect $104,742
5427 Proiect GOLD - BRHDC - SUDDort $46,393
5446 Proiect GOLD - BRHDC - Admin $10,000
5454 Proiect GOLD - RRHA - Proiect $225,025
5430 Proiect GOLD - RRHA - Support $96,000
5453 Proiect GOLD - RRHA - Admin $18,000
5432 Special Needs - RRHA - Proiect $129,306
5433 Soecial Needs - RRHA - Supoort $23,694
5434 Soeclal Needs - RRHA - Admin $7,000
5435 Substandard Housino Rehab $100,000
Subtotal - HoUSing $1,441,363
Planning/ Admin
035-G05-0521
5403 Historic Review Services $7,500
5436 HUD Admin Funds $2,500
Subtotal - Plannino/Admin $10,000
Account No. Item Descrintion Amount
Economic Development Prolects
035-G05-0530
5021 Small Business Development Center I CBDI $25,000
5135 Hotel Roanoke 108 Loan Renavment-C$428,945l $317,557
5437 BSCI M1cro1oan Prooram $100,000
5438 DUMAS Center $100,000
5439 GainsborolGilmer Facade Grants $70,762
Subtotal - Economic Develooment $613,319
Nelahborhood Projects
035-G05-0537
5028 Old Southwest, Inc. - NDG $3,000
5245 Loudon/Melrose - NDG $17,000
5259 Gainsborouah SW Comm - NDG $3,228
5309 NNEO 5th Street Gatewav Proiect $250,000
5360 Washinaton Park Alliance - NDG $3,617
5410 Melrose/Ruaby Neighborhood Forum - NDG $9,109
5440 Falrtand Civic Ora - NDG $2,000
5441 Neighborhood Devel Grant Reserve $2,046
5442 Taraet Neighborhood Infrastructure $69,592
Subtotal - Neighborhood $359,592
Human Development Proarams
035-G05-0538
5057 Empowering Individuals with Disabilities $8,250
5084 Anole Ridge Farms $8,580
5160 West End Center $9,000
5169 YMCA Maaic Place at Hurt Park $30,603
5222 Resource Mothers $10,638
5299 CHIP Famllv Strengthenina & Sunnort $8,850
5350 YWCA Youth Club $8,250
5372 Presbyterian Family Services I Pathwavs $30,000
5412 Individual Development Account $22,406
5414 Summer Camp Scholarship - B&G Club $15,000
5443 RESOURCE-ful Elder Care $41,969
5444 School-Aae After School Theraneutic $39,754
5445 Women's Resource Center - TAP $39.477
Subtotal - Human Development $272,777
TOTAL EXPENDITURES $2,697,051
Account No. Item Descriotion Amount
REVENUE
035-G05-0500-2501 CDBG Entitlement $2,207,000
2503 Other Pro~ram Income - RRHA $15,000
2506 Cooper Industries (UDAG) $13,333
2517 Sands Woody Loan Repayment $6,722
2520 SRO Loan to TAP $5,618
2522 Homeownership Assistance $15,000
2531 Laoniaooe Loan Repayment $7,620
2533 Downtown Associates $1,758
2534 Hotel Roanoke Loan Repavment $400,000
2540 Rental Rehab Repay $25,000
TOTAL REVENUE $2,697,051
CDBG ACCOUNT TRANSFERS
INCREASE
035-G01-0130-5135 Hotel Roanoke 108 Loan Reoavment $560
035-G02-0230-5135 Hotel Roanoke 108 Loan Reoavment $6,475
035-G03-0330-5135 Hotel Roanoke 108 Loan Reoavment $4,157
035-G04-0430-5135 Hotel Roanoke 1 08 Loan Repavment $100,196
Total Transfer Increase $111,388
DECREASE
035-G01-0140-5184 Unoroorammed CDBG - CarrYover $560
035-G02-0240-5184 Unpro~rammed CDBG - CarrYover $5,925
035-G02-0241-5184 Unprogrammed CDBG - CarrYover $550
035-G03-0340-5189 Unoroorammed CDBG - Other $4,157
035-G04-0440-5184 Unproarammed CDBG - CarrYover $14,730
035-G04-0440-5188 Unprogrammed CDBG - Section 108 Loan $85,466
Total Transfer Decrease $111.388
INCREASE REVENUE ESTIMATE
035-G04-0400-2434 108 Repav 11,166
APPROPRIATE TO
035-G04-0440-5188 Unoroorammed CDBG - Section 108 Loan 11,166
c:\mydocumentl\excel\04_ 05approp
ESG Funds - 2004/2005 Account Set-up Transactions
Account No. Item Description Amount
035-630-5175-5195 Revenue - 2004/2005 $ 80,731.00
Emergency Shelter Grant
Expenditures:
035-630-5175-5251 TRUST Shelter $ 30,500.00
035-630-5175-5252 RAM House $ 25,000.00
035-630-5175-5253 TAP Transitional Living Center $ 12,431.00
035-630-5175-5254 Roanoke Valley Interfaith $ 12,800.00
Hospitality Network
Grand Totals Revenue $ 80,731.00
Expenditures $ 80,731.00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-107
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36721-062104 appropriating insurance
proceeds, in the amount of $46,882.00, received from a damaged sign at Orange
Avenue between Williamson Road and 1-581, to the Roadway Safety Improvement
Program, and amending and reordaining certain sections ofthe 2003-2004 Capital
Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday,June 21, 2004, and is in full force
and eff-ect upon its passage.
S~'Y~J~
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Robert K. Bengtson, Director of Public Works
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Jr., Transportation Division Manager
Y:-~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36721-062104.
AN ORDINANCE to appropriate insurance proceeds received from a damaged
sign to the Roadway Safety Improvement Program, amending and reordaining certain
sections of the 2003-2004 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriate from General Revenue
Revenue
Miscellaneous Third Party Revenue
$
008-530-9824-9003
46,882
008-008-1234-1293
46,882
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
n~
j~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable, Beverly T. Fitzpatrick, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Appropriate Insurance Revenue
Background:
A vehicular accident resulted in the damage and eventual removal of an overhead
sign structure on Orange Avenue between Williamson Road and 1-581. Earlier this
year the responsible insurance carrier issued a check to the City of Roanoke in the
amount of $46,882 to repair and re-install the sign structure. These funds were
received in Miscellaneous Third Party Revenue (Account 008-008-1234). The City
is preparing to let a contract to have the sign re-installed and these funds will be
needed to accomplish this work.
Recommended Action:
City Council establishes a revenue estimate for the $46,882 received in the
Miscellaneous Third Party Revenue (Account 008-008-1234) and appropriate
funding of the same to a new account to be titled Transportation Infrastructure
Improvement FY04-09 (Account 008-052-9606).
Respectfully submitted,
Darlene L. Bur
City Manager
" . '.
DLB/KHK/gpe
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King, Jr., P.E., Transportation Division Manager
Sherman M. Stovall, Acting Director of Management and Budget
CM04-00099
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #5-60
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36723-062104 authorizing an agreement
with the County of Roanoke for a regional police driver training facility on property
owned by Roanoke County, upon certain terms and conditions, as set forth in an
attachment to a report of the City Manager under date of June 21, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
SnY~ J~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Diane S. Childers, Clerk, Roanoke County Board of Supervisors
P. O. Box 29800, Roanoke, Virginia 24018-0798
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
~~5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36723-062104.
AN RESOLUTION authorizing an agreement with the County of Roanoke for a regional
police driver training facility on property owned by the County upon certain terms.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, an agreement with the County of Roanoke, Vrrginia whereby the City and the County
agree to establish a jointly owned regional police driving training facility on property owned by the
County and located in the County.
2. The agreement shall provide that the driving facility will be for the use of City and
County law enforcement officers and may be terminated upon ninety days notice, and shall contain
such other terms and conditions as deemed necessary by the City Manager. The form of the
agreement shall be approved by the City Attorney and will be substantially as set forth in the
attachment to the City Manager's report dated June 21,2004.
A;;~jlL-
City Clerk.
H:lMeasures'police driving 1raining facility with couuty.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #5-60
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36722-062104 appropriating and
transferring funds for the Regional Driver Training Facility, and amending and
reordaining certain sections of the 2003-2004 Capital Projects and Grant Funds
Appropriations.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
s;;:y~ J.~
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
~<)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36722-062104.
AN ORDINANCE appropriating funds for the Regional Driver Training
Facility, amending and reordaining certain sections of the 2003-2004 Capital
Projects and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2003-2004 Capital Projects and Grant Funds
Appropriations be, and the same are hereby, amended and reordained to read
and provide as follows:
Capital Proiects Fund
Appropriations
Appropriated from Federal Grant Funds
Revenue
Transfer from Grant Fund
008-640-9905-9902
273,500
273,500
008-640-9905-1360
Grant Fund
Appropriations
Construction Other
Transfer to Capital Projects Fund
Transfer to Capital Projects Fund
Revenue
A TF Federal Forfeiture FY05
035-640-3335-9065
035-640-3335-9508
035-640-3355-9508
035-640-3355-3355
(63,392)
63,392
210,108
210,108
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTE~~ l~
City Clerk.
/'lV
~'c:i} ';.J.u.1:.n).
!_"'~',',"'''''''C:'''','.
(r' '. -'"
"
,
, '
\.,. - .'^
'Z~:('
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21 , 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Regional Driver Training
Facility - Agreement
between City and Roanoke
County
Background:
In October 2003, members of City Council were briefed on a joint effort
between the City and Roanoke County to develop and construct a regional
driving range facility to be shared by each entity.
Since that time, the City and County have been working together in the
development of the regional driver training facility located on 30 acres of
the same tract of land as the regional firing range. Once completed, this
site will have a two-bay garage area, driving tower, classroom, covered
bleachers, 1,800 feet of guardrails, cement skid pad, and 3,700 feet of
paved roadway. Development costs are projected at approximately
$547,000 and will be shared equally, with the City's share projected at
approximately $273,500.
Considerations:
The driver training facility will be under the joint direction and supervision
of a driver training facility-governing committee consisting of two
representatives appointed by the Chiefs of Police from the City and the
County.
Mayor Smith and Member of City Council
June 21, 2004
Page 2
The attached agreement between the City of Roanoke and Roanoke County
provides for contributions of assets or funds of equal value for
construction of and improvements to the Police Driver Training Facility.
Once the facility is completed, the City and Roanoke County will contribute
funds in equal parts toward the operating expenses of the facility.
Expenditures for the normal annual operation, maintenance and upkeep of
the facility are estimated at approximately $40,000.
The City's share of operating costs will be provided through the Roanoke
Police Department's FY 2004-05 operating budget. For repair of specific
instances of damages exceeding $499.99, which are attributable to an
identified incident, the department of the employee responsible for such
damages shall be responsible for all repair costs.
The initial term of the agreement provides that each entity should
voluntarily aid and assist each other in the driver training of police
personnel and combine potential resources to be used to construct the
facility for the use and good of both parties. However, neither party is
currently bound by a long-term commitment to the police driver training
facility.
Funding for the City's share of developmental costs has been identified
from Federal Asset Forfeiture funds. $63,392 in ATF funds is available in
account number 035-640-3335-3346, with the remaining balance of
$210,108 to be funded from federal asset forfeiture revenues anticipated
in the Grant Fund budget.
Recommended Action:
City Council authorize the City Manager to execute the attached agreement
with Roanoke County, approved as to form by the City Attorney.
Transfer $63,392 from the ATF account, 035-640-3335-3346, to an
account to be established in the Capital Projects Fund by the Director of
Finance. Increase the revenue estimate for federal forfeiture funds by
$210,108, appropriating the same to the aforementioned account to be
established by the Director of Finance.
Respectfully submitted,
~
Darlene L. Burcham
City Manager
Mayor Smith and Member of City Council
June 21, 2004
Page 3
DLB:mds
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
CM04-0 1 00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36724-062104 appropriating $550,962.00
to the Human Services Committee for funding of qualified agencies for fiscal year
2004-2005, and amending and reordaining certain sections of the 2004-2005
General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
Sincerely,
lP~
A~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human Services
Teresa I. McDaniel, Secretary, Human Services Committee
~~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36724-062104.
AN ORDINANCE to appropriate funding to the Human Services Committee, amending
and reordaining certain sections of the 2004-2005 General Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows, in part:
Appropriations
Subsidies 001-630-5220-3700 (550,962)
Bradley Free Clinic 001-630-5220-3721 30,000
League of Older Americans - Home Delivered
Meals 001-630-5220-3722 29,000
Roanoke Area Ministries - Emergency
Financial Assistance 001-630-5220-3723 30,000
Unified Human Services Transp. (RADAR)-STAR 001-630-5220-3725 22,000
Bethany Hall-Residential Substance Abuse
Treatment 001-630-5220-3728 10,000
Council of Community Services - Information &
Referral 001-630-5220-3732 13,650
Northwest Child Development Center 001-630-5220-3734 20,000
Roanoke Valley Speech & Hearing Center -
Speech Pathology 001-630-5220-3738 3,500
TRUST - Emergency Shelter & Transitional
Housing 001-630-5220-3740 10,000
Inner City Athletic Association 001-630-5220-3744 5,000
West End Center for Youth 001-630-5220-3745 40,000
Adult Care Center - Adult Day Care 001-630-5220-3746 7,000
Confict Resolution Center - Mediation & Parent
Education 001-630-5220-3748 5,500
Roanoke Adolescent Health Partnership 001-630-5220-3767 20,000
Roanoke Valley CASA 001-630-5220-3775 3,000
Greenvale School 001-630-5220-3780 11,000
Blue Ridge Independent Living - Independent
Living Services for Roanoke Citizens w/ Disab. 001-630-5220-3781 8,803
Mental Health Association -
Mental Health Care Collaberative 001-630-5220-3784 2,500
Southwestern VA Second Harvest Food Bank 001-630-5220-3788 15,000
Planned Parenthood of the Blue Ridge -
Education Program 001-630-5220-3795 5,000
St. John's Community Youth Program 001-630-5220-3797 5,000
Girl Scouts of VA Skyline Council-
Outreach Program 001-630-5220-3798 4,000
Presbyterian Community Center - Pathways Prog 001-630-5220-3801 2,500
Children's Advocacy Center - Family Support 001-630-5220-3915 7,500
Brain Injury Services of SW Virginia -
Comprehensive Service Coordination Program 001-630-5220-3916 7,500
Apple Ridge Farm - Summer Academic Camp &
Reading Adventure 001-630-5220-3917 10,000
Family Service of Roanoke Valley -
ACTION Program 001-630-5220-3919 15,000
Family Service of Roanoke Valley -
Home Care Aide 001-630-5220-3920 15,009
Family Service of Roanoke Valley -
Family & Individual Counseling 001-630-5220-3921 10,000
Family Service of Roanoke Valley - Adults Plus 001-630-5220-3922 14,500
Blue Ridge Legal Svcs-Legal Assistance
to Low Income Persons 001-630-5220-3923 6,000
Downtown Music Lab - Partners in Music 001-630-5220-3924 4,000
Big Brothers - Big Sisters - Community
Based Mentoring 001-630-5220-3925 3,000
Roanoke Interfaith Hospitality Network -
Case Management Program 001-630-5220-3927 8,000
Salvation Army - Turning Point 001-630-5220-3929 14,000
Salvation Army - Emergency Shelter &
Transitional Housing for Men 001-630-5220-3930 14,000
Child Health Investment Partnership - Helpful
Opportunities for Parents to Excel 001-630-5220-3931 5,000
Child Health Investment Partnership - Family
Strengthening Program 001-630-5220-3932 25,000
Child Health Investment Partnership - Care
Coordination Program 001-630-5220-3933 30,000
YMCA of Roanoke Valley - Magic Place Child
Care Program 001-630-5220-3934 9,000
YMCA of Roanoke Valley - Homework Success &
Drop-In Summer Outreach
YWCA of Roanoke Valley - Therapeutic Aquatics
YWCA of Roanoke Valley - School Age Childcare
YWCA of Roanoke Valley - Youth Club
YWCA of Roanoke Valley - Resident Program
Council of Community Services - Monitoring
Services
001-630-5220-3935
001-630-5220-3936
001-630-5220-3937
001-630-5220-3938
001-630-5220-3939
001-630-5220-3940
10,000
8,000
7,000
10,000
5,000
11,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
AA.., j~
City Clerk.
-~"'~.
. .
.~
. .
""
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.vaus
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk:
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $30,000.00 was approved for the Bradley Free Clinic
for the fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Bradley Free Clinic
which are rendered on behalf of the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
s;;:: ! ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
..~.~c.....
," ., .
.~
. .
....'-.>.,
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
League of Older Americans
706 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $29,000.00 was approved for the League of Older
Americans for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of the League of Older
Americans which are rendered on behalf of the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
~':" 1. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
...~~~.'
'Il1II~ \
... ~
. .
. , "
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Room 5
Roanoke, Virginia 24016
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $30,000.00 was approved for the Roanoke Area
Ministries for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of the Roanoke Area
Ministries which are rendered on behalf of the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
S7\':" J. L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II. ';'N.
.... .. -."
. .
. ~J
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
RADAR
P. O. Box 13825
Roanoke, Virginia 24037
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $22,000.00 was approved for RADAR for the fiscal
year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of RADAR which are
rendered on behalf of the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
SA"~ J. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
_..~:~~...,
dl(l ..
. .
t.{(0
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $10,000.00 was approved for Bethany Hall for the
fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of Bethany Hall which are
rendered on behalf of the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
S~Y''"i' J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
_..~..~'O"C..
r . .. .
.~
..
.~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $13,650.00 was approved for the Council of
Community Services - Information and Referral for the fiscal year commencing
July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Council of
Community Services which are rendered on behalf of the citizens of Roanoke. It
is hoped that the City's investment will playa significant role in your ongoing
progress and development.
S~'Y~ J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
@J~\:....
"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
The Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $20,000.00 was approved for the Northwest Child
Development Center for the fiscal year commencing July 1, 2004 and ending
June 30, 2005.
The City of Roanoke values the many contributions of the Northwest Child
Development Center which are rendered on behalf of the citizens of Roanoke.
It is hoped that the City's investment will playa significant role in your ongoing
progress and development.
S~'Y~ J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II.~~'
""
- I"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Roanoke Valley Speech & Hearing Center
2030 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004 approved the recommendations of the Human Services
Committee for funding of certain agencies for fiscal year 2004-05.
Funding in the amount of $3,500.00 was approved for the Roanoke Valley
Speech & Hearing Center for the fiscal year commencing July 1, 2004 and
ending June 30, 2005.
The City of Roanoke values the many contributions of the Roanoke Valley
Speech & Hearing Center which are rendered on behalf of the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
Sn'"" J. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
1I.~~.'".c.
,~ . \
.~
"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
TRUST
404 Elm Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $10,000.00 was approved for TRUST for the fiscal
year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of TRUST which are
rendered on behalf of the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Si\Y~ j ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II~.~.'C
l .~.
,
-'
.. .
. . .
'",
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E~mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER. CMC
City Clerk
June 29, 2004
Inner City Athletic Association
P. O. Box 13362
Roanoke, Virginia 24033
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $5,000.00 was approved for the Inner City Athletic
Association for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of the Inner City Athletic
Association which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
~'Y~ :1 L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II~~.
r~ ~',
,
,
~-
. . .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
West End Center for Youth
1223 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $40,000.00 was approved for the West End Center for
Youth for the fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the West End Center for
Youth which are rendered on behalf of the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
Sincerely, .k...
~/l~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Adult Care Center of Roanoke Valley, Inc.
1970 Roanoke Boulevard
Veterans Administration Center
Building 76-1
Salem, Virginia 24153
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $7,000.00 was approved for the Adult Care Center of
Roanoke Valley, Inc., for the fiscal year commencing July 1, 2004 and ending
June 30, 2005.
The City of Roanoke values the many contributions of the Adult Care Center of
Roanoke Valley, Inc., which are rendered on behalf of the citizens of Roanoke.
It is hoped that the City's investment will playa significant role in your ongoing
progress and development.
S;ow.ly, /2...
::::::~jM~ ~
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church A venue, S. W., Room 456
Roanoke, Virginia 240 I] -] 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
Conflict Resolution Center
P. O. Box 1185
Roanoke, Virginia 24006
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $5,500.00 was approved for the Conflict Resolution
Center for the fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Conflict Resolution
Center which are rendered on behalf of the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
:::::'Y~ J. L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
.-<<'R3Y.1
."J~-"-tt~,
~~~7'" ,
". ~
,
...-
:." s:-
- .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S_W_, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Roanoke Adolescent Health Partnership
1633 Salem Avenue, S. W.
Roanoke, Virginia 24027-2712
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $20,000.00 was approved for the Roanoke
Adolescent Health Partnership for the fiscal year commencing July 1, 2004 and
ending June 30, 2005.
The City of Roanoke values the many contributions of the Roanoke Adolescent
Health Partnership which are rendered on behalf of the citizens of Roanoke. It
is hoped that the City's investment will playa significant role in your ongoing
progress and development.
~Y~JL
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
....@J..~.c;;.
~~~.. ,C
v.-
'"
.."" .'
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Court Appointed Special Advocate
P. O. Box 35
Roanoke, Virginia 24002-0035
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $3,000.00 was approved for the Court Appointed
Special Advocate for the fiscal year commencing July 1, 2004 and ending June
30, 2005.
The City of Roanoke values the many contributions of the Court Appointed
Special Advocate which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
A':" j L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk .
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
Greenvale School, Inc.
627 Westwood Boulevard, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $11,000.00 was approved for the Greenvale School,
Inc., for the fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Greenvale School,
Inc., which are rendered on behalf of the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
A':' ;. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Blue Ridge Independent Living Center
1502 Williamson Road, N. E.
Roanoke, Virginia 24012-5125
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $8,803.00 was approved for the Blue Ridge
Independent Living Center for the fiscal year commencing July 1, 2004 and
ending June 30, 2005.
The City of Roanoke values the many contributions of the Blue Ridge
Independent Living Center which are rendered on behalf of the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
S";;Y~ 1 P ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II. "iN
.. .,..
., "
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Mental Health Association of Roanoke Valley
10 E. Church Avenue, Suite 300
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $2,500.00 was approved for Mental Health
Association of Roanoke Valley - Mental Health Collaberative for the fiscal year
commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of Mental Health Association
of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely,
-J.P~
~~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Southwest Virginia Second
Harvest Food Bank
1111 Shenandoah Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $15,000.00 was approved for the Southwest Virginia
Second Harvest Food Bank for the fiscal year commencing July 1, 2004 and
ending June 30, 2005.
The City of Roanoke values the many contributions of the Southwest Virginia
Second Harvest Food Bank which are rendered on behalf of the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
n"~ j L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
@J~
II
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Planned Parenthood of the Blue Ridge
2207 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $5,000.00 was approved for Planned Parenthood of
the Blue Ridge for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of Planned Parenthood of
the Blue Ridge which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
n"~ ; ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II..~~
, .
~
'I. ._
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
St. John's Community Youth Program, Inc.
1 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $5,000.00 was approved for St. John's Community
Youth Program, Inc., for the fiscal year commencing July 1, 2004 and ending
June 30, 2005.
The City of Roanoke values the many contributions of the St. John's Community
Youth Program, Inc., which are rendered on behalf of the citizens of Roanoke.
It is hoped that the City's investment will playa significant role in your ongoing
progress and development.
SA'"" j L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II~~
f' .
'.. '""'"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Cleric
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Girl Scouts of Virginia Skyline Council
3663 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $4,000.00 was approved for Girl Scouts of Virginia
Skyline Council for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of Girl Scouts of Virginia
Skyline Council which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
~":' -J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II.~;~'
, w-
.. .
:h,-~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Presbyterian Community Center
1228Jamison Avenue, S. E.
Roanoke, Virginia 24013
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $2,500.00 was approved for the Presbyterian
Community Center, Pathways Program for the fiscal year commencing July 1,
2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Presbyterian
Community Center which are rendered on behalf of the citizens of Roanoke. It
is hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely, ~
I\~.J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II~..~>?
".
~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.vaus
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Children's Advocacy Center
541 Luck Avenue, S. W., Suite 308
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $7,500.00 was approved for the Children's Advocacy
Center - Family Support for the fiscal year commencing July 1, 2004 and ending
June 30, 2005.
The City of Roanoke values the many contributions of the Children's Advocacy
Center which are rendered on behalf of the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
Sincerely, 17
A~ .J.(/~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II'''''' '....tI1...~~.
"i:. -, ..y..
I
..:
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254\
Fax: (540) 853-1\45
E-mail: c1erk@cLroanoke.vaus
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Brain Injury Services of Southwest Virginia
2036-A Colonial Avenue, S. W.
Roanoke, Virginia 24015
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $7,500.00 was approved for Brain Injury Services of
Southwest Virginia for the fiscal year commencing July 1, 2004 and ending June
30, 2005.
The City of Roanoke values the many contributions of Brain Injury Services of
Southwest Virginia which are rendered on behalf of the citizens of Roanoke. It
is hoped that the City's investment will playa significant role in your ongoing
progress and development.
;:::'~ J. P ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
IJ~~,-
~ .
, ,
-:"'
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S,W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Apple Ridge Farm
541 Luck Avenue, S. W., Suite #304
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $10,000.00 was approved for Apple Ridge Farm for
the fiscal year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of Apple Ridge Farm which
are rendered on behalf of the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
sr::Y~ I ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
1I.,.,~~.'.O'k
'.,. ..,
io;i-
, . '
..
\..Jj"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
MARY F. PARKER, CMC
City Clerk
June 29, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Family Services of Roanoke Valley
360 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding was approved for Family Services of Roanoke Valley for the fiscal year
commencing July 1, 2004 and ending June 30, 2005, for the following
programs:
Action Program
Home Care Aide
Family and Individual Counseling
Adults Plus
$15,000.00
$15,009.00
$10,000.00
$14,500.00
The City of Roanoke values the many contributions of Family Services of
Roanoke Valley which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
S~y~ J. L
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
.~:~..O'C
'f,'
..
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
Blue Ridge Legal Services, Inc.
420 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $6,000.00 was approved for Blue Ridge Legal
Services, Inc., for the fiscal year commencing July 1, 2004 and ending June 30,
2005.
The City of Roanoke values the many contributions of Blue Ridge Legal Services,
Inc., which are rendered on behalf of the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
SA~l~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Downtown Music Lab
110-B Kirk Avenue, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $4,000.00 was approved for the Downtown Music
Lab-Partners in Music for the fiscal year commencing July 1, 2004 and ending
June 30, 2005.
The City of Roanoke values the many contributions of the Downtown Music Lab
which are rendered on behalf of the citizens of Roanoke. It is hoped that the
City's investment will playa significant role in your ongoing progress and
development.
!f;Y~ I ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
....
.-' ~
<,,, ..
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E~mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 22, 2003
Big Brothers/Big Sisters of Roanoke Valley, Inc.
124 Wells Avenue, N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $3,000.00 was approved for Big Brothers/Big Sisters
of Roanoke Valley, Inc. - Community Based Mentoring Program for the fiscal
year commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of Big Brothers/Big Sisters
of Roanoke Valley, Inc., which are rendered on behalf of the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
SAY~-/ ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
1I.~'~."0.",
.~. .
. ",.
~
:, ."
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
Roanoke Valley Interfaith Hospitality Network
1970 Roanoke Boulevard
Salem, Virginia 24153
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $8,000.00 was approved for the Roanoke Valley
Interfaith Hospitality Network - Case Management Program for the fiscal year
commencing July 1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Roanoke Valley
Interfaith Hospitality Network which are rendered on behalf of the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
A'~J. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II.~'~
"
.,
. VJ(!! .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 240 Il-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
MARY F. PARKER, CMC
City Clerk
June 29, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Salvation Army
724 Dale Avenue, S. E.
Roanoke, Virginia 24008
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding was approved for The Salvation Army for the fiscal year commencing
July 1, 2004 and ending June 30, 2005, for the following programs:
Turning Point
Emergency Shelter and
Transitional Housing
for Men
$14,000.00
$14,000.00
The City of Roanoke values the many contributions of The Salvation Army which
are rendered on behalf of the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
J. P aJ.A-
~~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
MARY F. PARKER, CMC
City Clerk
June 29, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Child Health Investment Partnership
of Roanoke Valley
1201 3rd Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding was approved for the Child Health Investment Partnership of Roanoke
Valley for the fiscal year commencing July 1, 2004 and ending June 30, 2005,
for the following:
Helpful Opportunities for
Parents to Excel (HOPE)
Family Strengthening Program
Care Coordination Program
$ 5,000.00
$25,000.00
$30,000.00
The City of Roanoke values the many contributions of the Child Health
Investment Partnership of Roanoke Valley which are rendered on behalf of the
citizens of Roanoke. It is hoped that the City's investment will playa significant
role in your ongoing progress and development.
S~y~ ! ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
(~
~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
YMCA of Roanoke Valley, Inc.
425 Church Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding was approved for the YMCA of Roanoke Valley, Inc., for the fiscal year
commencing July 1, 2004 and ending June 30, 2005, for the following:
Magic Place Child Care Program
Homework Success and
Drop-In Summer Outreach
$ 9,000.00
$10 ,000.00
The City of Roanoke values the many contributions of the YMCA of Roanoke
Valley, Inc., which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely, /J
r\, ~ -j, y ().J.-t.
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011- I 536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 29, 2004
YWCA of Roanoke Valley, Inc.
604 First Street, S. W.
Roanoke, Virginia 24003
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding was approved for the YWCA of Roanoke Valley, Inc., for the fiscal year
commencing July 1, 2004 and ending June 30, 2005, for the following:
Therapeutic Aquatics
School Age Child Care
Youth Club
Resident Program
$ 8,000.00
$ 7,000.00
$10,000.00
$ 5,000.00
The City of Roanoke values the many contributions of the YWCA of Roanoke
Valley, Inc., which are rendered on behalf of the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
~y.~ 11L..-
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
II.~~.
'"
. .,....;;
."
. a '"
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 29, 2004
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 21, 2004, City Council approved the recommendations of the
Human Services Committee for funding of certain agencies for fiscal year
2004-05.
Funding in the amount of $11,000.00 was approved for the Council of
Community Services - Monitoring Services, for the fiscal year commencing July
1, 2004 and ending June 30, 2005.
The City of Roanoke values the many contributions of the Council of
Community Services which are rendered on behalf of the citizens of Roanoke.
A":..,; ~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 21 correspondence human services committee letters
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Recommendations of Human
Services Committee for
Funding of Qualified
Agencies for Fiscal Year
2004-2005
Background:
The Human Services Committee budget in the amount of $550,962 was
established by City Council with the adoption of the General Fund budget for
fiscal year 2004-05 on
May 13, 2004. Requests from 37 agencies totaling $856,926 were received as
indicated on Attachment 1. Committee members studied each application
prior to an allocation meeting held on April 1, 2004. Agencies were notified
of tentative allocations and advised they could appeal these recommendations.
Appeals of Committee recommendations, as provided by policy, were received
after notification to each agency of its tentative recommended allocation.
Appeals were filed and heard April 27, 2004 from the following agencies:
Brain Injury Services of Southwest Virginia, Conflict Resolution Center, and
Blue Ridge Independent Living Center. After hearing the appeals Brain Injury
Services was increased $2,500 to $7,500; Conflict Resolution Center was
increased $2,500 to $5,500; and Blue Ridge Independent Living Center was
allocated $8,803.
Honorable Mayor and Members of City Council
June 21, 2004
Page 2
Performance audits will be conducted by the Council of Community Services to
evaluate the effectiveness and effiCiency of all funded programs.
The City Manager will execute any required contracts.
Attachment 2 indicates funding received from other jurisdictions.
Recommended Action(s):
Transfer $550,962 from the Human Services Committee account #001-630-
5220-3700 to new line items to be established with the Human Services
Committee budget by the Director of Finance as cited on Attachment 1.
Respectfully submitted,
~~
Darlene L. Bur,
City Manager
DLB:tem
Attachments
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Acting Director of Management and Budget
Jane R. Conlin Director of Human/Social Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM04-00103
Human Services Committee
Funding Allocation Requests
2004/05
Attachment 1
Received
2003/04
Requested Recomm.
2004/05 2004/05
1. Roanoke Area Ministries - Emerg. Financial Assistance 30.000 30.000 30.000
2. Children's Advocacy Center. Family Support 5,000 25,000 7.500
3. Greenvale School 10.000 12.000 11.000
4. Southwestern VA Second Harvest Food Bank - Gen. Food Dist. 15,000 30,000 15.000
5. Unified Human Services Transportation (RADAR) -STAR 20,000 24,000 22,000
6. Planned Parenthood of the Blue Ridge - Education Program 5,000 8,000 5000
7. Girl Scouts of Virginia Skyline Council - Outreach Program 5,000 7,500 4,000
8. Roanoke Valley Chapter American Red Cross - Disaster Services -0- 25 000 -0-
9. St. John's Community Youth Program 5,000 25,000 5,000
10. Bethany Hall - Residential Substance Abuse Treatment 10,000 30,000 10,000
11. Mental Health Association - Mental Health Care Collaborative 2,300 2,500 2,500
12. Northwest Child Development Center 20,000 22,000 20,000
13. West End Center for Youth: 40,000
A. Educational Services 21,000 20,000
B. After School Program 21,000 20 000
14. Conflict Resolution Center - Mediation & Parent Education 6,000 15,000 5,500
15. Roanoke Interfaith Hospitality Network - Case Management Program 5,000 8,333 8.000
16. Blue Ridge Legal Services - Legal Assistance to Low Income Persons 3,000 14,793 6.000
17. Bradley Free Clinic 30,000 30,000 30.000
18. Apple Ridge Farm - Summer Academic Camp & Reading Adventure 7,795 16,635 10.000
19. Downtown Music Lab - Partners in Music 4,000 9,000 4.000
20. Roanoke Adolescent Health Partnership 10,000 25,000 20 000
21. League of Older Americans - Home Delivered Meals 29,000 30,000 29,000
22. Roanoke Valley Speech & Hearing Center - Speech Pathology 3,500 3500 3500
23. Blue Ridge Independent Living - Independent Living Services for
Roanoke Citizens with Disabilities 10000 30 000 8803
24. TRUST - Emergency Shelter & Transitional Housing 8,000 10,000 10000
25. Presbyterian Community Center - Pathways Program -0- 2.500 2,500
26. Brain Injury Services of SW Virginia - Comprehensive Service
Coordination Program 10,000 35,000 7500
27. YMCA Of Roanoke Valley:
A. Magic Place Child Care Program 9,000 9,500 9,000
B. Homework Success & Drop In Summer Outreach 10,000 22,615 10.000
28. Salvation Army:
A. Turning Point 14,000 14,700 14,000
B. Emergency Shelter & Transitional Housing for Men 14,000 14700 14000
29. Council of Community Services - Information & Referral 13,000 13,650 13,650
30. Child Health Investment Partnership:
A. Care Coordination Program 22,000 30,000 30,000
B. Family Strengthening Program 25,000 30,000 25,000
C. Helpful Opportunities for Parents to Excel 5,000 10000 5000
31. YWCA of Roanoke Valley:
A. Therapeutic Aquatics 5,000 15,000 8,000
B. Resident Program -0- 20,000 5,000
C. School Age Childcare 5,000 15,000 7,000
D. Youth Club 5,000 20,000 10,000
32. Family Service of Roanoke Valley:
A. Home Care Aide
B. Family & Individual Counseling
C. Adults Plus
D. ACTION Pro ram
33. Roanoke Valley CASA
34. Big Brothers - Big Sisters:
A. Site Based Mentoring
B. Community Based Mentorlng
35. Adult Care Center - Adult Day Care
36. Inner City Athletic Association
37. Council of Community Services - Monitoring Services
15,000
10,000
14,500
3,000
5000
N/A
3000
7,000
4,000
TOTAL
16,000
11,000
15,000
20,000
25 000
10,000
10000
12000
10000
861,926
15,009
10,000
14,500
15,000
3000
C)
z
C
Z
::l
II..
>-
(,)
z
w
C)
<(
w
(,)
~
w
I/)
z
<(
::E
::l
J:
...J
<(
Z
o
c:5
w
0:::
10
"
..,.
o
o
N
0 0 M .... 0 0 0 M 0 M 0 lD 0 0 0 0 0 0 0
"C 0 0 M '" 0 0 0 M 0 M 0 0 0 0 0 0 0 0
0 GI O. 0 M, '" .... It) 0 ClO 0 ClO O. ... 0 It) O. N 0 0 0
U "C ... ~ ... ..; M ... ~ ... N M r-: ... ~ N M 0
It)C ... ... ...
~ Cj>GI
.E
0 oE
C
III 00
0 N I,)
0::: &!
"C 0 0 0 0 0 .... 0 0 0 '" 0 :5 0 0 0
E GI It) 0 It) 0 0 It) ~, 0 0 It) 0 0 0 0
"C ..... It) ....- 0 0 M 0 It) .... 0 N It) 0 M
GI <&i M a.' ~ N N ai N M M ..;
iij It)C ... ... ...
Cj>GI M
1Il .E
'0 oE
~ 00
NI,)
U &!
0 g 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 a. 0 0 0 0 0
"C 0 0 0 0 0 0 Cj> 0 0 :5 0 0 0 0 0 0 0 0 0 0 0 0 0 :5 0 0 0 It) 0 0 :5 0 0 0 0 0
GI 0 It) 0, 0 0 0 0 0 0 0 0 It) 0 0 0 0 0 0 0 It) ClO 0 It) 0 0 '" 0 0 0 0 0 0 O.
"C 0 r-: ..; N ..; ~ ..; 0 N 0 0 ..; = <&i 0 0 ~ 0 ai M = 0 N r-: ai = M 0 it M M r-: ..;
It)C ... 0 ...
Cj>GI M ... ... N ... N . M ... N N ... ... N ... '" M ...
~ ~E
0 oE
C NO
III I,)
0 &!
0:::
'0
I~ C 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 It) 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 .
.0 0 0 0 0 0 0 0 Cj> 0 0 0 0 0 0 0 0 0 a. 0 0 0 0 0 0 Cj> 0 0 0 0 0 0 0 0 0 0 0 '"
U Cj>.. 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 .... 0 0 0 It) 0 0 0 0 0 0 0 0 It) 0 0 0 0 q
M~ 0 ..; 0 ..; 0 ..; ..; ..; 0 N 0 0 <&i ..; M 0 r-: ~ 0 ai M 0 = 0 ai = M Ii ..; ~ ..; M r-: ~ ...
M ... ... N ... N . M ... N ... ... ... N ... ... ...
00
O_
N-
e(
Vl
i~ ~
~ "~
<( Q)
Cl .S! (/)
!~ ~ & Ig
c. Q) oll .;::
- .9
c: Vl c:
0 ~ Vl E ~ ~ :c Q) ~ .2 '2
11 '0 e 2 j ~ u 2 .9- 0
.><: '0 c: U Cll Q) g c: Cll .5 :2:
c: ex: ~ ~ c: c: Q) "2 .s:::; ~
Cll 0 '0 Q) Q) t:: U 'e I ~ ,
>- !Xl Q) U U Z .;:: ~
& Cll Cll g 2 Vl Q) Vl
(,) Vl ~ a. - I~ a. :> ~ c: ~ ~
'8 c: !Xl Q) c: Q) c: c:
Z ~ c: .s:::; Q) J: 'S; ~ t:: 0
~ c: S .s:::; Vl ~ .~ Cll "" .~
W Q) ~ ~ .s:::; .l!! - ::i Q)
u. I- = c: - ~ Vl ro c: oll .ii; a. Iii; .><: Cll
C) Vl .><: 0 0 ~ 2 I'g ~ ~ - ~ Jl 0 "0 Jl
- Vl (/) "C: >- 8 ~ Q) ti - ~
<( Q) ~ Vl ~ '0 Q) "" c: l!l .~ J: c: '0 I~ c: ro c: 0
'C: 2 ~ Cll ~ Z Cll g! Q) 'C: I.~ Q) c: ~ Q) & <( * Vl ~
- .~ '8 '2 'g ~ U J: Q) .0 - Q) '0 ~ Vl E > (/) ~
Vl c: '2 .e Cll c: E c: E c: c:
'2 Q) Cll :g Q) c: (/) U ...J ~ ~ 'tij Q) <( en
u 8 J: Q) ~ ~ Vl Cl 0 .s:::; :5 E <( (/) ~ E Q) ~ .><: ~ ~ u ~
~ (/) E ~ ~ - ~ u .~ .><: E g! ... 2 E
i) .s:::; I~ 2 "" ~ Vl ~ I~ 8 0 0 0 .!2 ""
'0 - :> E :!2 ~ U III "en Q) Q) Q) g E c: c: Q) E
.s:::; c: c: Q) c: .5 ~
Cll U c: '0 .s:::; :c c: '0 u. ~ 0 '0 '0 Cll 2 !Xl Q) :c
~ ~ 8 Cll ~ Cll 0 - ~ 2 ...J Q) :2: 0 ro c: (/) Cll 8 0 ~ i!l u 0
(/) E .s:::; u ro ro u Vl ~ ~ c: ~ &. .s:::; .~ 4: u
0 Cll Vl u & c: ~ ~ > ~ Cll <( - 0::
Q) Q) ~ a. - Vl J: Q) - ~ '0 .;:: '0 ro Q) Q) ~ ~ ...
~ > ~ (/) J: ~ ~ ~ J: Vl '0 Q) U. '0 Q) ~ ~ .;1 '0 c: '0 ~ .s:::; 0
~ '0 8 "c: ~ c: '0 ~ ex: '0 0 Q) ~ e III
~ '0 Q) .s:::; w U .><: ex: .><: Q) ex: I- .5 J: U U
0 c: 0 .l!! 0 0 ~ 0 (/) t3 ~ '0 <( 0 '0
c: :!2 Q) Q) c: (/) c: 0 Cll .s:::; - i;:: c: '6 ~ c: c: c: .0 c: c: :!2 u 'E c: !Xl - ~ c:
"'" c: ...., .s:::; Vl Q) ~ Q) ::l Vl "5
Cll :c ~ ~ -c: & Q) c: t:: Q) c: & ~ Cll Cll Cll ~ .~ ~ ~ Cll .!2' Q) ~
&. '2 Cll (9 -' Q) 0 ~ 0 ~ &. Q) &. ~ 0:: :2: ro 8 :c Cll &. ~ c: 0
U <.!) ::l a. (/) !Xl :2: z U !Xl !Xl <( Cl ...J !Xl I- a. !Xl >- (/) u U. !Xl c: U
N
-
r:::
GI
E
.c
IJ
CIS
~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #5-60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36726-062104 authorizing acceptance of
the Law Enforcement Terrorism Prevention Program Grant made to the City of
Roanoke by the U. S. Department of Homeland Security through the Virginia
Department of Emergency Management, in the amount of $224,856.00, and
authorizing execution and filing by the City Manager of any documents required by
said grant.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
A'~ j. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: The Honorable George M. McMillan, City Sheriff
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
o1}5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36726-062104.
A RESOLUTION authorizing the acceptance of the Law Enforcement Terrorism
Prevention Program Grant made to the City of Roanoke by the U. S. Department of Homeland
Security through the Virginia Department of Emergency Management and authorizing the
execution and filing by the City Manager of any documents required by the grant.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the offer made by the Virginia Department
of Emergency Management of the Law Enforcement Terrorism Prevention Program Grant in the
amount of $224,856.
2. The City Manager or the Assistant City Manager for Operations is hereby
authorized to accept, execute, deliver and file on behalf of the City any documents required by
the Virginia Department of Emergency Management to accept the Law Enforcement Terrorism
Prevention Program Grant.
3. The City Manager or the Assistant City Manager for Operations is further
directed to furnish such additional information as may be required by the Virginia Department of
Emergency Management in connection with the City's acceptance of the foregoing grant or with
such project.
Ar{'4 J jJ~
City Clerk
H:\Measures\Law Enforcement Terrorism Grant.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #5-60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36725-062104 appropriating $224,856.00
for the Law Enforcement Terrorism Prevention Program, and amending and
reordaining certain sections of the 2003-2004 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
Sr(Y'...., .f L
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Honorable George M. McMillan, City Sheriff
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36725-062104.
AN ORDINANCE appropriating funds for the Law Enforcement
Terrorism Prevention Program, amending and reordaining certain sections of the
2003-2004 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2003-2004 Grant Fund Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment <$5,000
Furniture and Equipment >$5,000
Revenues
Law Enforcement Terrorism Prevention
Program Grant
035-640-3551-2035
035-640-3551-9005
149,856
75,000
035-640-3551-3553
224,856
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
~~
~~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Law Enforcement Terrorism
Prevention Program Grant
Background:
The Law Enforcement Terrorism Prevention Program Grant is funded by the
U. S. Department of Homeland Security through the Virginia Department of
Emergency Management and is available to assist state and local law
enforcement agencies in prevention or responding to potential acts of
terrorism. The Department of Criminal Justice Services (DQS) is the
administering agency for the grant.
The City of Roanoke has been awarded $224,856 in federal funds under
this program. The funds were allocated on a formula basis to provide law
enforcement agencies with necessary funds for planning, training,
exercises, organizational activities and equipment to support projects and
objectives identified in the City's 2003 State Homeland Security
Assessment and Strategy Online Assessment Tool previously submitted to
the Virginia Department of Emergency Management and the Office of
Homeland Security. No local matching funds are required.
Considerations:
Funding is provided solely for law enforcement needs. While this program
will be administered through the Roanoke Police Department, special
Honorable Mayor and Members of City Council
Law Enforcement Terrorism Prevention Program Grant
Page 2
conditions and guidelines mandate that the City Sheriff's Office be
provided an opportunity to have input into the funding and spending plan.
Recommended Action:
City Council accept the grant and authorize the City Manager to execute
the attached Statement of Grant Award/Acceptance.
Adopt a revenue estimate of $224,856 in an account to be established by
the Director of Finance in the Grant Fund and appropriate the same
amount of funding to expenditure accounts as follows:
Account
Obiect Code
Amount
Expendable Equipment
Furniture & Equipment
2035
9005
$149,856
75,000
Respectfully submitted,
Darlene L. Bur
City Manager
DLB:mds
Attachment
c: Honorable George M. McMillan, City Sheriff
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, ACM for Community Development
A. L. Gaskins, Chief of Police
CM04-0101
Department of Criminal Justice Services
805EastBroadStreet, 10" Floor, Richmond, VA 23219
Statement of Grant A wardl Acceptance
Subgrantee: Roanoke City
Date: May 27, 2004
Grant Period:
From: OS/28/2004
Through: 11/27/2005
Grant Number:
05-A4526HS04
Project Director Project Administrator Finance Officer
Chief A. L. Gaskins Ms. Darlene Burcham Ms. Ann Shawver
Chief of Police City Manager Grant Acctnt
City of Roanoke City City of Roanoke City City of Roanoke
309 Third Street, SW 215 Church A venue 215 Church A venue
Roanoke, V A 240 II Roanoke, VA 240 II Roanoke, V A 240 II
Phone: (540) 853-6357 Phone: (540) 853-2333 Phone: (540) 853-2970
EmaU: joe Jaskins@ci.roanoke.va.us EmaU: darlene _ burcham@ciroanoke.va.us EmaU: ann _ shawver@ci.roanoke.va.us
Grant Award Budget
DCJS Fnnds
Budget Categories Locality Match TOTALS
Federal General
Personnel $0 $0 $0 $0
Consultant $0 $0 $0 $0
Travel $0 $0 $0 $0
Equipment $0 $0 $0 $0
Indirect Cost $0 $0 $0 $0
Supplies/Other $0 $0 $0 $0
Totals 5224,856 SO SO 5224,856
This grant is subject to all rules, regulations, and criteria included In the grant guidelines and the special
conditions attached thereto.
Leonard G. Cooke, Director
In accepting this award, you are acknowledging that you have consulted with all local law enforcement agencies within your locality,
including towns and incorporated towns, and they had an opportunity for comment and input for the funding plan for this application.
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this
grant and agree to the conditions pertaining thereto. this day of .20
Signature:
Title:
STATEMENT OF GRANT A WARD SPECIAL CONDITIONS
Department of Criminal Justice Services
805 East Broad Street
Richmond, Virginia 23219
For the State Domestic Preparedness Equipment Support Program - Localities and State Agencies
Subgrantee: Roanoke City
Grant Number: 05-A4526HS04
Federal Catalog Number: 97.004
Title: Law Enforcement Terrorism Prevention Program
Date: May 28, 2004
The following conditions are attached to and made a part of this grant award:
1. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
. To request and purchase only those items or needs listed in the 2003 State Homeland Security
Assessment and Strategy Online Assessment Tool your locality submitted to the Virginia
Department of Emergency Management and the Office of Domestic Preparedness.
. To use the grant funds to carry out the activities described in the grant guidelines.
2. The subgrantee agrees to return the signed Statement of Grant Award/Acceptance to DCJS by June
26, 2004.
3. Due to tight timelines for grant awards and need for rapid connnunication, the subgranlee will
provide DCJS a contact name and e-mail address for the person who is responsible for day-to-day
reporting on this project.
4. The subgrantee agrees to submit such reports as requested by DCJS on fonns provided by DCJS on
the due dates as outlined in the program guidelines and required by the Office of Homeland Security.
All program fonns can be accessed through the DCJS website at htto://www.dcis.vir2inia.20v/cole/
5. All grant funds must be obligated by April 30, 2005 and subgrantee agrees to provide DCJS with a
detailed list of items obligated on the fonn provided. All unobligated funds must be returned to
DCJS no later than May 15,2005.
6. Grant funds cannot be expended prior to the DCJS written approval. Subgrantee is to submit the
Initial Strategy and Procurement Fonn no later than June 25, 2004.
7. Grant funds must be expended during the grant period.
8. The final date to request funds for approved purchases is October 31, 2005.
9. After all equipment has been purchased, subgrantee agrees to complete and submit the ODP 2003-11
Pay Account Sheet along with all paid invoices. This report is due no later than January 15,2006.
10. After all services, training and exercise costs have been purchased, the subgrantee agrees to
complete and submit the Obligation fonn along with paid invoices. This report is due no later than
January 15,2006.
11. By accepting this grant, the recipient assures that funds made available through it will not be used to
replace state or local funds that would, in the absence of this grant, be made available for the same
purposes.
12. Subgrantee may follow their own established travel rates if they have an established travel policy. If
subgrantee does not have an established policy, then they must adhere to state travel policy. The
state allows reimbursement for ~ reasonable expenses. The state allows .325 per mile for
mileage. Transportation costs for air and rail must be at coach rates.
13. The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award.
14. All subgrantees agree to send the person responsible for management of the grant and submission of
the reports to the training scheduled for June 17,2004. See guidelines for details.
IS. All purchases for goods and services must comply with the Virginia Public Procurement Act.
Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall
be conducted in a manner so as to provide maximum open and free competition. An exemption to
this regulation requires the prior approval of the DCJS and is only given in unusual circumstances.
Any request for exemption must be submitted in writing to the DCJS. Pennission to make sole
source procurements must be obtained from DCJS in advance.
16. All purchases should follow OSHA standards where required.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-236-240
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36728-062104 accepting the Urban and
Community Forestry Grant from the Virginia Department of Forestry, in the amount
of $13,500.00, and authorizing execution of the necessary documents in
connection with the grant.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
A'Y~ l ~
.,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Steven B. Buschor, Director, Parks and Recreation
Carolyn Glover, Human Resources Administrator
Helen Smythers, Urban Forestry Planner
Sherman M. Stovall, Director, Office of Management and Budget
qs< \/1
~\O~\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of Jun3, 2004.
No. 36728-062104.
A RESOLUTION accepting the Urban and Community Forestry Grant from the
Virginia Department of Forestry, and authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts the Urban and Community Forestry Grant from the
Virginia Department of Forestry in the amount of$13,500.00.
2. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest, respectively, all necessary and appropriate agreements with the
Virginia Department of Forestry, or any other party, for the City's acceptance of this grant,
upon form approved by the City Attorney, as more particularly set forth in the City Manager's
letter dated June 21, 2004, to this Council.
ATTEST:
7(J~
~AA-q
City Clerk.
H:\RESOLUTIONS\R_GRANT_FORESTRY062104.DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-236-240
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36727-062104 appropriating $13,500.00
for the Urban and Community Forestry Grant, transferring $2,959.00 from Parks
and Recreation temporary employee wages, and amending and reordaining certain
sections of the 2004-2005 General and Grant Funds Appropriation.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
;:;:'Y~ ;. (J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Steven B. Buschor, Director, Parks and Recreation
Carolyn Glover, Human Resources Administrator
Helen Smythers, Urban Forestry Planner
Sherman M. Stovall, Director, Office of Management and Budget
.~')
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36727-062104.
AN ORDINANCE appropriating funds for the Urban and Community
Forestry Grant, amending and reordaining certain sections of the 2004-2005
General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2004-2005 General and Grant Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as
follows:
General Fund
Appropriations
Temporary Wages
Transfer to Grant Fund
Grant Fund
Appropriations
Regular Employee Salaries
FICA
Medical Insurance
Dental Insurance
Disability Insurance
Revenues
Urban and Community Forestry
Grant FY05
Urban and Community Forestry
Grant Local Match FY05
001-620-4340-1004
001-250-9310-9535
(2,959)
2,959
035-620-4345-1002
035-620-4345-1120
035-620-4345-1125
035-620-4345-1126
035-620-4345-1131
13,500
1,148
1,650
110
51
035-620-4345-4345
13,500
2,959
035-620-4345-4346
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
;.P~
ATTEST:
r\~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853~2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Acceptance of Grant for
Forest Fragment Study
of Roanoke
On May 28, 2004, the City was notified by the Virginia Department of
Forestry that a $13,500 grant will be awarded to the City upon completion
of a Memorandum of Agreement (Attachment 1). The grant will be used to
fund a part-time Urban Forestry Planner to work with the City's Urban
Forester on a Forest Fragment Study of Roanoke. This grant is from the
same program that funded the part-time Urban Forestry Planner to prepare
the Urban Forestry Plan in FY '03 and to begin implementation of the plan
in FY'04.
Subject:
The $13,500 Urban and Community Forestry Grant is a federal grant,
sponsored by the National Forest Service and administered by the Virginia
Department of Forestry. Funds are awarded on a reimbursement basis
after verification of the local match. The majority of the City's matching
funds will consist of 700 hours of staff time ($16,023) provided by the
Urban Forester. For the remainder of the match, the City will provide
$2,959 to pay the City's share of FICA and the City's pro-rata share of long-
term disability, hospitalization and dental insurances for part-time Urban
Forestry Planner.
The purpose of the Forest Fragment Study to be funded by this grant is to
examine and protect/manage Roanoke's forest fragments, including old
growth, and the areas which need to be reforested in order to connect the
fragments. The project will:
. Provide detailed information on forest fragments and areas that
need to be reforested to connect fragments
. Develop strategies to achieve needed protection and reforestation of
priority areas
Honorable Mayor and Members of Council
June 21, 2004
Page 2
· Provide opportunities for private landowners and others to
understand the importance of green infrastructure and the need to
protect it
· Involve many different segments of the community in this process
(with special emphasis on reaching out to those not usually involved)
The project will include cooperation with other departments, utilization of
the City's GIS and other mapping capabilities, and technical assistance
from nearby universities (including Dr. Margaret Bryant of Va. Tech).
Recommended Action:
Accept the Urban and Community Forestry Grant in the amount of $13,500
and authorize the City Manager and City Clerk to execute and attest
respectively, an agreement with the Virginia Department of Forestry and
any other forms necessary to accept such grant, approved as to form by
the City Attorney.
Appropriate $1 3,500 in federal funding and establish a corresponding
revenue estimate in an account to be established by the Director of
Finance in the Grant Fund. Transfer $2,959 from Parks and Recreation
temporary employee wages account 001-620-4340-1004 to the
aforementioned Grant Fund account. Expenditures to be appropriated are:
Account
Regular Employee Salary
FICA
Long-Term Disability
Hospitalization Insurance
Dental Insurance
TOTAL
Account #
Amount
035-620-4345-1002
035-620-4345-1120
035-620-4345-11 31
035-620-4345-1125
035-620-4345-1126
$13,500.00
$ 1,148.00
$ 51.00
$ 1,650.00
i 11 0.00
16,459.00
Respectfully submitted,
~~, / /i_A_~J
Darlene L. ;;C~;;;;: -
City Managel
DLB:HS:na
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Steven B. Buschor, Director of Parks and Recreation
Carolyn Glover, Human Resources Administrator
Helen Smythers, Urban Forestry Planner
CM04-00102
U&CF ASSISTANCE GRANT PROGRAM
MEMORANDUM OF AGREEMENT
GRANT # 04UCF41
This agreement made this 21st day of June ,2004 by and between the Virginia Department of
Forestry, herein referred to as "Party of the First Part", and City of Roanoke herein referred to as "Party of the
Second Part".
The parties of this agreement, in consideration of the mutual covenants and stipulations set out herein in order to
promote, support and participate in the U&CF Assistance Grant Program, sponsored by the U. S. Forest Service
(Catalog of Federal Domestic Assistance (CFDA) Number 10-664) agree as follows:
(I) SCOPE OF SERVICES:
The Party of the Second Part shall provide the service to the Party of the First Part set forth in its Urban & Community
Forestry Assi8tance proposal.
(2) TIME OF PERFORMANCE:
The service of the Party of the Second Part shall commence on JUNE 15. 2004 and shall terminate
on MAY 30.2005.
All time limits stated are of the essence of this agreement.
(3) COMPENSATION:
The Party of the Second Part shall be paid by the Party of the First Part as set forth in ATIACHMENT A. Funds will
be transferred to the Party of the Second Part upon receipt of quarterly billings. The Party of the Second Part shall
spend the funds according to the specified categories of the contract budget. Minor shifts of the funds among
categories not to exceed 10 percent may be permitted by the Party of the First Part. but in no case can the total
expenditures exceed the amount provided by this contract. Shifts of funds among budget categories exceeding 10
percent must be approved in writing by the Party of The First Part.
(4) ASSISTANCE:
The Party of the First Part agrees upon request of the Party of the Second Part to furnish, or otherwise make available
to the Party of the Second Part, copies of existing non-proprietary materials in the possession of the Party of the First
Part that are reasonably related to the subject matter of this agreement and are necessary to the Party of the Second
Part for completion of his performance under this agreement.
(5) GENERAL PROVISIONS:
Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the
other party beyond the Scope of Service contained herein. Furthermore. the Party of the Second Part shall not assign,
sublet or subcontract any work related to this agreement or any interest it may have herein without the prior written
consent of the Party of the First Part. This contract is subject to appropriations by the Virginia General Assembly.
Page I
(6) INTEGRATION AND MODIFICATION:
This contract constitutes the entire agreement between the Party of the Second Part and the Party of the First Part. No
alteration, amendment or modification in the provisions of this agreement shall be effective unless it is reduced to
writing, signed by the parties and attached hereto.
(7) TERMINATION:
The Party of the First Part may terminate this agreement for its convenience upon 60 days written notice to the other
party. The Party of the Second Part shall be paid for no service rendered or expense incurred after receipt of such
notice except such fees and expenses incurred prior to the effective date of termination that are necessary for
curtailment of its/his work under this agreement.
In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part shall have the right
immediately to rescind, revoke or terminate the agreement. In the alternative the Party of the First Part may give
written notice to the Party of the Second Part specifying the manner in which the Agreement has been breached. If a
notice of breach is given and the Party of the Second Part has not substantially corrected the breach within the sixty
(60) days of receipt of the written notice, the Party of the First Part shall have the right to terminate this Agreement.
In the event of rescission, revocation or termination, all documents and other materials related to the perfonnance of
this Agreement shall become the property of the Department of Forestry.
(8) COLLATERAL CONTRACTS:
Where there exists any inconsistency between this Agreement and other provisions of collateral contractual
agreements which are made a part of this Agreement by reference or otherwise, the provisions of this Agreement shall
control.
(9) ANTI-DISCRIMINATION:
During the performance of this contract, the Party of the Second Part agrees as follows;
The Party of the Second Part will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonable necessary to the normal operation of the Party of the Second Part.
The Party of the Second Part agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
The Party of the Second Part, in all solicitations or advertisement for employees placed by or on behalf of the
Party of the Second Part, will state that such Party of the Second Part is an equal opportunity employer.
Notices, advertisements and solicitations in accordance with federal law, rules or regulations shall be
deemed sufficient for the purpose of meeting the requirements of the Section.
The Party of the Second Part will include the above provisions in every subcontract or purchase order of over $10,000,
so that the provisions will be binding upon each subcontractor or vendor.
(10) APPLICATIONS:
Page 2
This agreement shall be governed in all respects, whether as to validity, construction, capacity, performance or
otherwise, by the laws of the Commonwealth of Virginia.
(11) SEVERABILITY:
Each paragraph and provision of the Agreement is severable from the entire Agreement; and if any provision is
declared invalid, the remaining provisions shall nevertheless remain in effect.
(12) CONTINGENT FEE WARRANTY:
The Party of the Second Part warrants that he/it has not employed or retained any person or persons for the purpose of
soliciting or securing this Agreement. The Party of the Second Part further warrants that he/it has not paid or agreed
to pay any company or person any fee, commission, percentage, brokerage fee, gift or any other consideration,
contingent upon the award or making of this Agreement. For breach of one or both of the foregoing warranties, the
Agency shall have the right to terminate this agreement without liability, or, in its discretion or otherwise recover, the
full amount of said prohibition fee, commission, percentage, brokerage fee, gift or contingent fee.
(13) CONFLICT OF INTEREST:
The Party of the Second Part warrants that he has fully complied with the Virginia Conflict of Interest Act.
(14) FINANCIAL RECORDS AVAILABILITY:
The Party of the Second Part agrees to retain all books, records and other documents relative to this Agreement for
five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is later. The Party of
the First Part, its authorized agents and/or State auditors shall have full access to and the right to examine any of said
materials during said period.
Source documentation such as canceled checks (include copies of both front and back), paid bills, payrolls, time and
attendance record (itemizing time spent on U&CF Assistance grant project), contracts, etc. will be submitted with the
"Request for Funds." Invoices will be marked "PAID" and referenced as to how payment was made (i.e. check
number).
The Party of the Second Part agrees to comply with the following Federal cost and administrative regulations as
applicable:
Non-Profit OTl!anizatlons
Cost Principles, OMB CIR A-In
Admin. Regulations, OMB C1R A-lIO
Audits, OMB ClR-A 133
State and Local Governments
Universities
Cost Principles, OMB CIR A-21
Admin. Regulations, OMB ClR A-II 0
Audits, OMB CIR A-133
Cost Principles, OMB CIR A-87
Admin, Regulations, OMB ClR A-102 (rev.)
Audits, OMB ClRA-133
Page 3
(IS) OUARTERLYREPORTS:
The Party of the Second Part agrees to provide the Party of the First Part performance reports on all activities
identified in the proposals as they occur. The performance reports will contain a summary of progress and activities
for each activity within the proposal; indicate any problems and solutions in meeting requirements, and provide
financial funds expenditure information for reimbursement as appropriate.
The schedule for submittal of the oeriodic oerformance reoorts shall be as follows:
PERIOD COVERED
SUBMITTAL DATE
June 15,2004 - September 15,2004
September 15, 2004 - December 15, 2004
December 15, 2004 - March 15, 2005
March 15, 2005 - May 30, 2005
October 1,2004
January 1, 2005
April I, 2005
June 15, 2005
In witness whereof the parties have caused this agreement to be executed by the following duly
authorized officials:
PARTY OF THE SECOND PART
PARTY OF THE FIRST PART
TTTTTTTTTTTT
TTTTTTTTTTTT
TTTT11111111
11111111 TTTT
This contract has been reviewed by the staff of the Party of
the First Part. Its substantive terms are appropriate, and
sufficient funds have been obligated for its performance.
BY: BY:
TITLE: City Manager TITLE: Urban and Commnnity Forestry Coordinator
AGENCY: City of Roanoke, Virginia AGENCY: Virginia Department of Forestry
DATE: June 21, 2004 DATE:
Page 4
ATTACHMENT A
PAYMENT PROCESS
The funds awarded under the grant are available on a reimbursement basis after verification of
match and in accordance with a payment schedule agreed to in advance. Grantees must file a request for
payment and send records of expenditures along with documented costs to the Virginia Department of
Forestry. The UCF Program Administrator will evaluate the progress of the project to determine eligibility
for full funding. Grantees may request reimbursement as frequently as needed (within reason); or at least
quarterly if there are qualifying expenditures.
FEDERAL AND STATE REGULATIONS
Grantees must comply with all Federal regulations pertaining to Federal grants. Grantees are referred
to OMB Circulars A-I02 and A-I10 which are the uniform administration requirements. Grantees are also
referred to Section 3015, 3016, and 3017 of the Code of Federal Regulations and to cost principles outlined
in OMB Circulars A-21, A-87, and A-122. Copies of these documents maybe obtained from the Virginia
Department of Forestry UCF Program Administrator upon request.
Grantees must certify that they are not debarred from this grant program. Grantees should not
conduct business with individuals or organizations debarred from Federal grant projects. Applicants must
document project approval by the authorized representative of the local governing body, organization or
institution applying for the grant.
State and local government agencies must adhere to guidelines of the "Agency Procurement Manual"
(January 1990) as required in Section 2.1-442 of the Code of Virginia.
RECORD KEEPING REQUIREMENTS
Records will be maintained according to all Federal regulations. The financial management system of
the grantees shall meet the following standards:
. Records shall comply with generally accepted accounting principles.
. Records will document allowable costs.
. Records will be supported by source documentation, such as canceled checks,
paid bills, payrolls, time and attendance records, contracts, etc. Invoices must be marked paid
and be referenced as to how payment was made (i.e., check number). Records will be
maintained for three years following final payment
Page 5
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #323
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36729-062104 authorizing the proper City
officials to enter into an agreement amending a cooperative agreement with the County
of Roanoke, the City of Salem, and the County of Botetourt that established an
integrated automated library system, upon certain terms and conditions, and providing
for certain additional amendments to the Agreement, as more fully described in a letter
from the City Manager to City Council dated June 21, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and effect
upon its passage.
S;~'Y~ .j p~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Demetria R. Tucker, Acting Director, Roanoke City Library
Diane S. Childers, Clerk, Roanoke County Board of Supervisors
P. O. Box 29800, Roanoke, Virginia 24018-0798
Gerald A. Burgess, County Administrator, Botetourt County,
1 West Main Street, Box 1, Fincastle, Virginia 24090
James E. Taliaferro, III, Assistant City Manager, City of Salem, P. O. Box 869
Salem, Virginia 24153
!)/L
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36729-062104.
AN ORDINANCE authorizing the proper City officials to enter into an agreement
amending a cooperative agreement with the County of Roanoke, the City of Salem, and the
County of Botetourt that established an integrated automated library system, upon certain terms
and conditions; and dispensing with the second reading of this ordinance by title.
WHEREAS, by cooperative agreement dated January 26, 1990 (the "Agreement"), a
consortium comprised of the City of Roanoke, City of Salem, and County of Roanoke, and by
subsequent amendment, the County of Botetourt, entered into an Agreement which established
an integrated automated library system (the "System");
WHEREAS, each of the localities that are a party to the Agreement share in the costs of
operating the System according to a formula used to apportion costs among consortium
members;
WHEREAS, the factors used in such formula to apportion costs among consortium
members has become outdated; and
WHEREAS, each of the consortium members desire to amend the Agreement by revising
such formula to more accurately reflect factors that affect usage of the System, in addition to
providing for certain additional amendments to the Agreement that relate to the composition and
function of the consortium's Advisory Committee and Library Automation Cornmittee.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest
respectively, an agreement amending the Agreement among the County of Roanoke, the City of
Salem, and the County of Botetourt that established an integrated automated library system, to
provide an updated formula to apportion costs among the aforementioned localities that more
accurately reflect factors that affect usage of the System, in addition to providing for certain
additional amendments to the Agreement, as further stated in the City Manager's letter to City
Council dated June 21, 2004.
2. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: n
A~ -1f~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred Dowe, Jr., Council Member
Honorable Beverly Fitzpatrick, Council Member
Honorable Linda M. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:Regional Contract Governing
The Roanoke Valley Consortium
Background:
The City of Roanoke, City of Salem, and County of Roanoke, currently
share an automated library system under an agreement signed in January
26, 1990.This agreement gives the responsibility for operating,
maintaining and administering this library system to the City of Roanoke.
This consortium operates under the name Roanoke Valley Libraries (RVL).
In May 8, 1995, (Amendment No.1), the City of Roanoke, City of Salem,
County of Roanoke, and County of Botetourt amended the Contract to
provide for Botetourt County to participate in the System and to allow
allocation of the System's cost. In August 28, 1998, (Amendment No.2),
the Automation Coordinator will be a library employee in the classified
service of the County of Roanoke and City of Roanoke shall provide space,
at no cost to the participating libraries, to house the Central Site
Components of the System.
Costs for operating the central, shared automated system are currently
apportioned according to the 1990 contract. Member libraries paid a buy-
Mayor Smith and Members of City Council
June 21,2004
Page 2
in fee, plus a portion of any ongoing expenses, including new equipment,
staff, telecommunication charges, etc. The currently-governing formula
specifies that following factors and weighs:
Annual circulation/50%; number of branches/30%; number of
dumb terminals/1 0%; number of items in each system's
collection/10%.
With nearly fiheen years of operation and experience, the consortium
proposes to remove the archaic measures and adjust weights to reflect
factors that are known to actually or potentially affect system usage. The
revised formula more accurately reflect factors that affect usage of the
System. The proposed new- governing formula specifics the following
factors and weighs:
Annual circulation/30%; number of items/30%; population of
each locality/20%; number of branches or outlets/1 0%;
number of full-time equivalent staff/1 0%.
The application of these changes would be applied for FY 05-06 and would
not result in a substantial shih in costs to any locality. This small shih is
estimated to increase the cost for the City of Roanoke by $5,287. All
localities will have a small increase.
Considerations:
The total FY 2004 cost for the system is $143,346. The FY 2005-2006
costs for the system are expected to total $143,061 and are divided
among the localities based on the new formula percentages:
Citv of Roanoke 32% $45 587
Citv of Salem 11% $1 5 768
Countv of Roanoke 43% $61,638
County of 14% $20,068
Boteto u rt
Total $143061
Mayor Smith and Members of City Council
June 21, 2004
Page 3
Funding for the City of Roanoke's share is available in the Library
Automation account (013-430-1601-3100) as approved by the Information
Technology Committee (ITC) and adopted by City Council for FY 2005-06.
Additional amendment: That the Library Automation Committee shall only
serve in an advisory capacity.
Recommended Action:
City Council authorizes the City Manager to execute the attached amended
agreement with the City of Salem and the Counties of Roanoke and Botetourt,
approved as to form by the City Attorney.
Respectfully submitted,
~~~~~
Darlene L. B~ham
City Manager
DLB:mcm
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman Stovall, Acting Director of Management and Budget
CM04-0096
AMENDMENT NO. THREE
THIS AMENDMENT NO. THREE, made and entered into this _ day
of , 2004, between the CITY OF ROANOKE, a municipal
corporation organized under the laws of the Commonwealth of Virginia; CITY OF
SALEM, a municipal corporation organized under the laws of the Commonwealth
of Virginia; COUNTY OF ROANOKE, a political subdivision of the
Commonwealth of Virginia; and the COUNTY OF BOTETOURT, a political
subdivision of the Commonwealth of Virginia,
WIT N E SSE T H:
WHEREAS, by Contract dated January 26, 1990 (the "Contract"), the City
of Roanoke, City of Salem and County of Roanoke, and amendments dated May
8, 1995 and August 28, 1998, the County of Botetourt, entered into an agreement
for the establishment of an Integrated Automated Library System (the "System")
more particularly described in that Contract and to allow allocation of the
System's cost between the aforementioned localities;
WHEREAS, each of the localities that are a party to the Contract share in
the costs of operating the System according to a formula used to apportion costs
among the respective localities;
WHEREAS, such formula used in the Contract to apportion costs for the
operation of the System has become outdated;
WHEREAS, each of the localities that are a party to the Contract desire to
amend the Contract by revising the formula used for the apportionment of costs
1
for operation of the System among localities that more accurately reflect factors
that affect usage of the System;
WHEREAS, the Library Advisory Committee has approved and desires
the above amendment, and certain additional amendments to the Contract as
described herein.
THEREFORE, IN CONSIDERATION of the above premises and other
good and valuable consideration, the parties hereto mutually agree as follows:
1. Paragraph 3 of the Contract is amended to read as follows:
3. The membership of the Advisory Committee shall consist of the
City of Roanoke, Assistant City Manager, the City of Salem Assistant City
Manager, the County of Roanoke, Assistant County Administrator, the County of
Botetourt, Deputy County Administrator, a representative from the Library Boards
of the City of Roanoke and the Counties of Roanoke and Botetourt, the City of
Roanoke Director of Libraries and Directors of the City of Salem Public Library,
the County of Roanoke Public Library, and the County of Botetourt Public Library.
In any and all matters requiring a vote by the members of the Advisory
Committee, each participating library shall have one vote.
2. Paragraph 4 of the Contract is hereby amended to read as follows:
4. The membership of the Library Automation Committee shall consist
of the City of Roanoke Director of Libraries, Director of the City of Salem Public
Library, and Directors of the County of Roanoke Public Library and the County of
Botetourt Public Library, the Data Processing Managers of the Cities of Roanoke
and Salem and the County of Roanoke, the County of Botetourt, and the
Automation Coordinator who shall be a library employee in the classified service
of the County of Roanoke. The Library Automation Committee shall only serve in
an advisory capacity.
3. Paragraph 12(b) of the Contract is amended as follows:
(b) Percentages will be refigured annually by the Library Automation
Coordinator.
4. Appendix A of the Contract is amended to read and provide as follows:
Amended Aooendix A
2
Funding for the initial purchase and ongoing support of the Roanoke Area
Public Libraries Automation Project will be in three (3) forms: (1) shared costs
based on the use of the agreed upon percentages; (2) individual library costs
based on use which will be reimbursed to the City of Roanoke as purchasing
agent for the automated system; and (3) individual jurisdiction costs which are
incurred and paid by each jurisdiction independently of this agreement.
Shared Costs:
1. Purchase of central computer equipment and software
2. Preparation of computer host site
3. Conversion of patron ID machine readable file
4. Monthly hardware maintenance costs for central site
5. Monthly personnel costs for operation of system, including, but not
limited to, an Automation Coordinator and system support staff
6. Telecommunications equipment at the Central Host Site
7. Monthly software maintenance costs
8. Supplies necessary for operation at the Central Host Site
9. All costs for equipment insurance, Le., theft, casualty, fire, etc.
10. Any cost for hardware or software, system's maintenance, system's
operations and system's telecommunications which is needed for
the operation of the system or any of its key components, and
delivers a mutually determined system benefit to the participating
libraries-examples include but are not limited to a leased
replacement CPU, a remote service for Internet access, and a new
software module.
11. Any other costs agreed upon by the Library Automation Committee
Individual Librarv Costs:
1. Purchase of smart machine readable barcode labels
2. Machine readable labels for patron ID cards
3. Terminals, printers, light pens, modems and other peripheral
equipment located within individual library buildings
4. Installation of telecommunications network
5. Monthly telecommunications circuits costs
Individual Jurisdiction Costs:
1. Preparation of sites for workstations in individual libraries
2. Labor for bar code labeling materials
3. Machine readable bibliographic data
The funding formula used for this project is based on the following five
3
statistical measures: 30% annual circulation; 30% number of items; 20%
population of each locality; 10% number of branches or outlets; and 10% number
of full time equivalent staff.
5. The amendments set forth herein shall be effective as of July 1, 2005.
6. Except as changed or modified herein, the conditions, terms and
obligations of the Contract, and any amendments thereto, except to the extent as
changed or modified by this Amendment No. Three, shall remain in full force and
effect as if fully stated herein.
IN WITNESS WHEREOF, the parties hereto, each duly authorized, have
hereunto affixed their signatures and seals to this Amendment No. Three,
executed in quadruplicate as of the date set forth above.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By
Darlene L. Burcham, City Manager
ATTEST:
City Clerk
CITY OF SALEM
By
Forest G. Jones,.City Manager
ATTEST:
COUNTY OF ROANOKE
Clerk to the Board
By
Elmer C. Hodge, Co. Administrator
ATTEST:
COUNTY OF BOTETOURT
4
By
Gerald A. Burgess, Co. Administrator
Deputy Clerk to the Board
Approved as to Form:
Approved as to Form:
Counsel, City of Roanoke
Counsel, City of Salem
Approved as to Form:
Approved as to Form:
Counsel, County of Botetourt
Counsel, County of Roanoke
5
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36730-062104 appropriating funds for
troubled youth and their families and establishing revenue provided by the
Department of Medical Assistance, in connection with the Comprehensive Services
Act Supplemental allocation, and amending and reordaining certain sections of the
2003-2004 General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
S?\y~ i L
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human Services
~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36730-062104.
AN ORDINANCE to appropriate funding for troubled youth and their families and
establish revenue provided by the Department of Medical Assistance, amending and
reordaining certain sections of the 2003-2004 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Family Foster Care-IV-E Children
Foster Care
Salary Lapse
Revenues
CSA - State Supplemental
001-630-5410-3182
001-630-5410-3191
001-300-9410-1090
$ 378,698
250,000
(193,136)
001-110-1234-0692
435,562
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ~
f\~ lF~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) S53-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Beverly T. Fitzpatrick, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Comprehensive Services Act
Supplemental Allocation
Background:
The Comprehensive Services Act (CSA) which was established in 1993
provides residential and non-residential treatment services to troubled and
at-risk youth and to their families through a collaborative system of state
and local agencies, parents, and private sector providers. These services
include mandated foster care, certain special education services, and
foster care prevention. CSA also provides services to certain targeted non-
mandated populations.
CSA expenditures are projected at $9,500,000 for FY 2004. These
expenditures exceed the CSA FY 2004 appropriation of $8,871,302 by
$628,698 and require additional local funds in the amount of $193,136.
Additional funds are for mandated services for at-risk youth. The City of
Roanoke makes every effort to maximize reimbursements from the
Department of Medical Assistance for CSA services. For the past two years
Medicaid payments for CSA services have averaged over $3 million
annually. For FY 2004 CSA's Medicaid collections are projected at $2.3
million. While state legislation now requires localities to utilize Medicaid
facilities whenever possible, the Department of Medical Assistance limits
the amount of reimbursement. Thus, children placed in residential
treatment facilities may be denied Medicaid reimbursement if services are
deemed no longer medically necessary.
The Honorable Mayor and Members of City Council
June 21, 2004
Page 2
Recommended Action:
· Increase the General Fund Revenue estimate by $435,562 to CSA
Revenue Account Number 001-11 0-1234-0692.
· Funds in the amount of $193,136 may be provided from personnel
lapse account 001-300-9410-1090 for the local share.
· Appropriate funding in the amount of $628,698 to the following
accounts:
001-630-5410-3182
001-630-5410-3191
$378,698
$250,000
Respectfully submitted,
Darlene L. B ham
City Manager
DLB/fjd
C: Mary F. Parker, City Clerk
William M Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager
Jane R. Conlin, Director Human Services/Social Services
Sherman M. Stovall, Director of Management and Budget
CM04-010S
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #323
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36732-062104 authorizing the City Manager
to enter into a four-year contract with the Commonwealth of Virginia, Department
of Emergency Management, to participate in a Regional Hazardous Materials
Response Team and to accept "pass-through" funding in the amount of
$1S,000.00 per contract year.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
A'Y~J;J~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
James Grigsby, Chief, Fire-EMS
GAS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36732-062104.
A RESOLUTION authorizing the City Manager to enter into a four-year contract with
the Commonwealth of Virginia, Department of Emergency Management, to participate in a
Regional Hazardous Materials Response Team and to accept "pass-through" funding in the
amount of$15,000 per contract year.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, on behalf of the City,
to execute and attest, respectively, a four-year contract commencing July 1, 2004, with the
Commonwealth of Virginia, Department of Emergency Management, to participate in a Regional
Hazardous Materials Response Team, the contract to be in such form as is approved by the City
Attorney, as is more particularly set forth in the letter of the City Manager, dated June 21,2004.
2. The City Manager is authorized to accept $15,000 per contract year in "pass-
through" funding pursuant to the contract.
AA~1.f~
City Clerk
H:'Measures\Has Mat response team grant. doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-188
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36731-062104 appropriating funds in
connection with the Regional Hazardous Materials Response Team Grant, and
amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday,June 21, 2004, and is in full force
and effect upon its passage.
Sr\Y~ ;L
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
James Grigsby, Chief, Fire-EMS
~
The 21st day of June, 2004.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No. 36731-062104.
AN ORDINANCE to appropriate funds to the Regional Hazardous Materials Response
Team Grant, amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Expendable Equipment (< $5,000)
Training and Development
Expendable Equipment (< $5,000)
Training and Development
Expendable Equipment (< $5,000)
Training and Development
Expendable Equipment (< $5,000)
Training and Development
Revenues
Haz Mat Emergency Response- State FY05
Haz Mat Emergency Response- State FY06
Haz Mat Emergency Response- State FY07
Haz Mat Emergency Response- State FY08
035-520-3227-2035
035-520-3227-2044
035-520-3228-2035
035-520-3228-2044
035-520-3229-2035
035-520-3229-2044
035-520-3230-2035
035-520-3230-2044
035-520-3227-3227
035-520-3228-3228
035-520-3229-3229
035-520-3230-3240
$ 10,000
5,000
10,000
5,000
10,000
5,000
10,000
5,000
15,000
15,000
15,000
15,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
AA~ 1~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (S40) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21 , 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Regional Hazardous
Materials Response Team
Contract and Grant
Background:
Since July 1, 1986, the city has been under contract with the Virginia
Department of Emergency Management (VDEM) to respond to Level III
hazardous materials incidents in a regional concept involving
firefighter/EMTs from the cities of Roanoke and Salem. In November
2002, the city renewed its agreement to participate in a Level III Regional
Response Team. This report requests the city, for the next four fiscal years
Uuly 2004 - June 2008); authorize another agreement to keep funding and
reimbursement needs current.
Roanoke benefits in several ways from this contract. The city receives
reimbursement for training, team member physical examinations and
purchase of related equipment. Without this state contract, the city would
still have a need for a hazardous materials response team but would not
have the corresponding benefit of being a reimbursed regional provider.
Considerations:
The present VDEM hazardous materials team contract expires June 30,
2004. VDEM agreed to sign a new, four-year agreement and to furnish
The Honorable Mayor and Members of Council
June 21,2004
Page 2
$60,000; $15,000.00 per contract year in "pass-through" funds in order to
assist with the purchase of equipment, physicals, and to attend training
programs needed to comply with Federal and State response criteria
mandates.
Recommended Action:
City Council authorize execution of the new contract and "pass-through"
funding which honors the four-year VDEM hazardous materials team
contract for the period July 1, 2004 until June 30, 2008, and appropriate
funding of $60,000 as follows: $40,000 to Expendable Equipment and
$20,000 to Training and Development under the Hazardous Materials
Response Team Grants to be established by the Director of Finance in the
Grant Fund. Establish revenue estimates of $15,000 per contract year to
the similarly named accounts.
Darlene L. Burcllam
City Manager
DLB/jsf
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
#CM04-00097
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-77-226
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36734-062104 authorizing the City Manager
to enter into agreements with Total Action Against Poverty in Roanoke Valley and
the Virginia Department of Transportation, to define the responsibilities of each
party, and to support renovation of the historic Hotel Dumas to create the Dumas
Center for Artistic and Cultural Development
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday,June 21, 2004, and is in full force
and effect upon its passage.
SAY~ jP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc;: Theodore J. Edlich, III, President, Total Action Against Poverty
P. O. Box 2868, Roanoke, Virginia 24001-2868
Jesse A. Hall, Director of Finance
Robert K. Bengtson, Director, Public Works
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Jr., Transportation Division Manager
~"
1\11f~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36734-062104.
A RESOLUTION authorizing the City Manager to enter into agreements with Total Action
Against Poverty in Roanoke Valley ("TAP") and the Virginia Department of Transportation
("Department"), to define the responsibilities of each party, and to support the renovation of the
historic Hotel Dumas to create the Dumas Center for Artistic and Cultural Development.
WHEREAS, TAP requested Transportation Enhancement funds in the amount of
$300,000.00 to support the renovation of the historic Hotel Dumas to create the Dumas Center for
Artistic and Cultural Development;
WHEREAS, TAP received notification in November, 2003, that its application for
Transportation Enhancement funds through the Transportation Equity Act for the 21 sl Century
("TEA-21") for the Dumas Center for Artistic and Cultural Development was approved by the
Commonwealth Transportation Board in the amount of$150,000; and
WHEREAS, the City of Roanoke must enter into separate agreements with TAP and the
Department to define the responsibilities of each party.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, to enter into agreements with the Department to define the
responsibilities of the Department, and to support the renovation of the historic Hotel Dumas to
create the Dumas Center for Artistic and Cultural Development, such agreements to be in such form
as is approved by the City Attorney.
H:\RESOLUTlONS\R_TEA2J+DUMAS_ACCEPT062104.DOC
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, a legally binding agreement with the project applicant, Total Action
Against Poverty in Roanoke Valley, requiring the applicant to be fully responsible for any matching
funds as well as all other obligations undertaken by the City, such agreement to be in such form as is
approved by the City Attorney.
A~..., j ~
City Clerk.
H:\RESOLUTIONS\R-TEA2 I_DUMAS_ACCEPT062104.DOC
\,
;;.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-77-226
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36733-062104 appropriating $150,000.00
from the Commonwealth of Virginia for the Dumas Center for Artistic and Cultural
Development, and amending and reordaining certain sections of the 2003-2004
Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
n:':'iP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Public Works
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Jr., Transportation Division Manager
~';
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36733-062104.
AN ORDINANCE to appropriate funding from the Commonwealth for the Dumas
Center for Artistic and Cultural Development, amending and reordaining certain sections of
the 2003-2004 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds 008-530-9825-9007
Revenue
Dumas Center Enhancement T-21 Grant 008-530-9825-9806
$ 150,000
150,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
J.~
A~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Dumas Center for Artistic
and Cultural Development
Background:
Total Action Against Poverty (TAP) received notification in November, 2003 that
its application for Transportation Enhancement funds through the
Transportation Equity Act for the 21" Century (TEA-21) for the Dumas Center
for Artistic and Cultural Development was approved by the Commonwealth
Transportation Board in the amount of $1 50,000. These funds are to be used
to support the renovation of the historic Hotel Dumas to create the Dumas
Center for Artistic and Cultural Development. The City of Roanoke must enter
into separate agreements with TAP and the Virginia Department of
Transportation (VDOT), which will define the responsibilities of each party. TAP
would be responsible for the match requirement of $37,500. The $150,000 of
TEA-21 Enhancement funds needs to be appropriated (to be reimbursed by
VDOT) to a new project account for disbursement to TAP.
Recommended Action:
Appropriate $1 50,000 of TEA-21 Enhancement funds to be funded by VDOT to
a new project account to be entitled "Dumas Center Enhancement Grant" for
disbursement to TAP. Establish a revenue estimate of the same for State
reimbursement through the TEA-21 program.
Mayor and Members of Council
June 21, 2004
Page 2
Authorize the City Manager to execute separate agreements with TAP and the
Virginia Department of Transportation.
Darlene L. Burcham
City Manager
DLB/KHK/gpe
C: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King, Jr., P.E., Transportation Division Manager
Sherman M. Stovall, Acting Director of Management and Budget
CM04-00098
AGREEMENT
THIS AGREEMENT is made and entered into this _ day of , 20_,
by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and
existing under the laws of the Commonwealth of Virginia ("City"), and TOTAL ACTION
AGAINST POVERTY IN ROANOKE V ALLEY ("TAP").
WIT N E SSE T H:
WHEREAS, TAP wishes to renovate the historic Hotel Dumas to create the Dumas
Center for Artistic and Cultural Development ("Project");
WHEREAS, by Resolution No. 36408-061603, the Council of the City of Roanoke
requested the Commonwealth Transportation Board to establish the Project;
WHEREAS, the Project received an allocation of funds in the Transportation
Enhancement Program portion ofthe Virginia Department of Transportation ("VDOT"); and
WHEREAS, the City and VDOT will enter into an agreement for the development and
administration of the Project, committing the City to be responsible for a minimum twenty
percent (20%) local match ofthe Project costs and to implement the Project.
NOW THEREFORE, FOR AND IN CONSIDERATION of the premises and mutual
covenants contained herein, the parties hereto agree as follows:
1. Pursuant to VDOT's Transportation Enhancement Program, and upon execution
of this Agreement by the parties hereto, the City will enter into an agreement with VDOT, a copy
of which is attached hereto and incorporated herein as Exhibit A and hereafter referred to as the
"City/State Agreement".
2. TAP shall fulfill all of the obligations undertaken by the City, and perform all of
the tasks undertaken by the City, by virtue of the City's execution of the City/State Agreement
06/15/04
1
and will comply with each of the requirements set forth in the City/State Agreement and all
federal and state regulations and requirements applicable to all work performed on the Project,
including performing, or contracting to perform, tasks relating to the preliminary engineering and
construction phases of the Project, and procuring consultant services contracts and construction
contracts in accordance with the Virginia Public Procurement Act. TAP shall pay the City all
amounts due VDOT under the City/State Agreement including amounts due arising out of
cancellation by the City, TAP or VDOT.
3. With respect to reimbursement of eligible Project costs from VDOT with
Transportation Enhancement funds, TAP will forward invoices for all goods purchased and
services rendered, or estimates of the value of goods and services donated, to the City, c/o Mr.
Robert K. Bengtson, Public Works Director, 1802 Courtland Road, N. E., Roanoke, Virginia
24012. The City shall, upon receipt from TAP of a request accompanied by the above-referenced
appropriate and necessary documentation, make appropriate payment to TAP and apply for
reimbursement from VDOT for eligible Project costs for the previous month or for the final
billing as set forth in Paragraph 2( c) of the City/State Agreement. Reimbursement from VDOT
for eligible Project costs shall be limited to $150,000.
4. TAP agrees that it shall be solely responsible for all third party contracts relating
to the Project and the City shall not be liable to any party other than VDOT for contracts relating
to the Proj ect.
5. In the performance of this contract, TAP shall:
(1) not discriminate against any subcontractor, employee or applicant for
employment because of race, religion, color, sex or national origin, except where
religion, sex or national origin is a bona fide occupational qualification reasonably
necessary to the normal operation of TAP. TAP agrees to post in conspicuous
06/15/04
2
06/15/04
places, available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause; and
(2) state that TAPis an equal employment opportunity employer in its
solicitations or advertisements for employees working pursuant to this
Agreement; and
(3) include the provisions of the foregoing subparagraphs (I) and (2) in every
subcontract or purchase order of over ten thousand dollars and no cents
($10,000.00), so that the provisions will be binding upon each subcontractor or
vendor.
6.
(I)
During the performance of this Agreement, TAP agrees to:
a. Provide a drug-free workplace for TAP's employees;
b. Post in conspicuous places, available to employees and applicants
for employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in TAP's workplace and
specifying the actions that will be taken against employees for violations
of such prohibition;
c. State in all solicitations or advertisements for employees placed by
or on behalf of TAP that TAP maintains a drug-free workplace; and
d. Include the provisions of the foregoing clauses in every
subcontract or purchase order of over ten thousand dollars and no cents
($10,000.00), so that the provisions will be binding upon each
subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for
(2)
3
the performance of work done in connection with a specific contract awarded to a
contractor in accordance with this chapter, the employees of whom are prohibited
from engaging in the unlawful manufacture, sale, distribution, dispensation,
possession or use of any controlled substance or marijuana during the
performance of the contract.
7. Pursuant to section 2.2-4343.1 of the Code of Virginia (1950), as amended. the
City of Roanoke does not discriminate against faith-based organizations.
8. This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
9. Nothing herein shall relieve the obligation of TAP of its duty to comply with all
applicable federal, state or local statutes, codes, ordinances or regulations.
10. This Agreement constitutes the entire Agreement of the parties hereto and
supersedes all prior negotiations and agreements among the parties. No revision of this
Agreement shall be valid unless made in writing and signed by the parties hereto.
11. This Agreement shall be governed by the laws of the Commonwealth of Virginia.
12. This Agreement shall be in full force and effect until the Project is complete and
all the obligations of the City/State Agreement have been performed.
IN WITNESS WHEREOF, the City and TAP have duly executed this Agreement on the
date set out above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By
Darlene L. Burcham, City Manager
06/15/04
4
TOTAL ACTION AGAINST POVERTY
IN ROANOKE VALLEY
ATTEST:
Secretary
By
Title
Approved as to form:
Approved as to execution:
Assistant City Attorney
Assistant City Attomey
06/15/04
5
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-392
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36735-062104 appropriating an additional
$23S,751.00 for the O. Winston Link Railwalk and Warehouse Business Center
Projects, and amending and reordaining certain sections of the 2003-2004 General
and Capital Projects Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
n:'~ g ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36735-062104.
AN ORDINANCE to appropriate additional funding for the O. Winston Link Railwalk
and Warehouse Business Center Projects, amending and reordaining certain sections of the
2003-2004 General and Capital Projects Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the
2003-2004 General and Capital Projects Funds Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Capital Projects Fund
Salary Lapse
001-250-9310-9508
001-300-9410-1090
$ 235,751
(235,751 )
Capital Proiects Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from General Fund
008-530-9759-9003
235,751
008-110-1234-1037
235,751
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTn "" 1 ~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council
Subject: O. Winston Link Railwalk
and Warehouse Business
Center
Construction of the O. Winston Link Railwalk was completed in 2003.
Construction of the elevated walkway portion of this project along the
front of Warehouse Row was complicated by the limited site area and
many overhead and underground utilities. Concurrent with our
construction of the Railwalk project, the Warehouse Row Business Center
project became an opportunity to encourage technology businesses in
Roanoke. Construction in this area provided an opportunity to make the
needed improvements to all underground infrastructures so as to prevent
future damage to the walkway and brick paving, and to provide state of
the art utility service to support redevelopment of the warehouses. The
water, sewer, telephone, electric power, gas and telecommunications
facilities all required significant upgrades.
Due to the complexity and difficult construction conditions of the project,
the power system upgrades cost were greater than originally expected.
The cost of this work exceeded our budgeted funds by $235,751.
Unfortunately, this increased expense cannot be absorbed by American
Electric Power (AEP). Their policies require that the cost of underground
improvements be borne by the customer. Staff has worked with AEP to
ensure that all charges associated with this expenditure are appropriate.
Honorable Mayor and Members of City Council
June 21, 2004
Page 2
Therefore, I recommend that City Council fund the increased power
system relocation cost of $235,751. Funds are available in personnel
lapse in the requested amount.
Recommendation:
Appropriate $235,751 from personnel lapse account 001-300-9410-1090
into the Railside Linear Walk Phase 5 account (008-530-9759-9003).
Respectfully submitted,
~
Darlene L. Burc
City Manager
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Sherman Stovall, Acting Director of Management and Budget
CM04-0112
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-385
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36736-062104 transferring funds between
personal services accounts, to provide funds for certain operational needs as a
result of personnel lapse realized during the year, and amending and reordaining
certain sections of the 2003-2004 General Fund Appropriations.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
AY~!}P~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
~~';
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36736-062104.
AN ORDINANCE transferring funding between personal services accounts and to
provide funding for certain operational needs as a result of personnel lapse realized during the
year, amending and reordaining certain sections of the 2003-2004 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2003-2004 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Regular employee salaries 001 - 110 - 1234 - 1002 21,298
Regular employee salaries 001 - 120 - 2111 - 1002 31,647
Workers' comp medical 001 - 121 - 2130 - 1140 136
Regular employee salaries 001 - 125 - 2110 - 1002 7,093
Regular employee salaries 001 - 130 - 1233 - 1002 (5,024)
Regular employee salaries 001 - 140 - 2140 - 1002 (79,668)
Regular employee salaries 001 - 140 - 3310 - 1002 106,275
Regular employee salaries 001 - 150 - 2210 - 1002 (34,216)
Regular employee salaries 001 - 150 - 2211 - 1002 (2,777)
Regular employee salaries 001 - 200 - 1110 - 1002 2,194
Regular employee salaries 001 - 210 - 1220 - 1002 3,933
Regular employee salaries 001 - 220 - 1120 - 1002 1,654
Regular employee salaries 001 - 230 - 1235 - 1002 (111,119)
Temporary wages 001 - 230 - 1236 - 1004 152
Regular employee salaries 001 - 240 - 1240 - 1002 (3,371 )
Regular employee salaries 001 - 250 - 1231 - 1002 (7,441)
Regular employee salaries 001 - 250 - 1232 - 1002 36,074
Payroll Accrual 001 - 250 - 9110 - 1099 (150,000)
Medical Insurance 001 - 250 - 9110 - 1125 (227,844)
WIC Wages 001 - 250 - 9110 - 1135 (400,000)
WIC Medical 001 - 250 - 9110 - 1140 (400,000)
Unemployment Wages 001 - 250 - 9110 - 1145 (35,000)
Extended Illness Lv Payment 001 - 250 - 9110 - 1149 (20,000)
Termination Leave Wages 001 - 250 - 9110 - 1150 (91,275)
Regular employee salaries 001 - 260 - 1310 - 1002 37,686
Regular employee salaries 001 - 300 - 1210 - 1002 (5,914)
Regular employee salaries 001 - 300 - 1211 - 1002 23,819
Salary Lapse 001 - 300 - 9410 - 1090 1,582,625
Regular employee salaries 001 - 310 - 8120 - 1002 14,848
Regular employee salaries 001 - 340 - 1261 - 1002 (81,186)
Regular employee salaries 001 - 340 - 1263 - 1002 369
Regular employee salaries 001 - 410 - 1212 - 1002 (113,446)
Regular employee salaries 001 - 430 - 4130 - 1002 58,842
Regular employee salaries 001 - 430 - 4131 - 1002 (77,248)
Regular employee salaries 001 - 430 - 4170 - 1002 1,508
Regular employee salaries 001 - 440 - 1237 - 1002 (12,027)
Regular employee salaries 001 - 440 - 1260 - 1002 3,733
Regular employee salaries 001 - 440 - 1617 - 1002 (65)
Regular employee salaries 001 - 440 - 4220 - 1002 (10,279)
Regular employee salaries 001 - 440 - 4330 - 1002 16,859
Regular employee salaries 001 - 520 - 3211 - 1002 (2,524)
Regular employee salaries 001 - 520 - 3212 - 1002 9,199
Regular employee salaries 001 - 520 - 3213 - 1002 340,862
Regular employee salaries 001 - 520 - 3214 - 1002 232,829)
Regular employee salaries 001 - 520 - 3521 - 1002 240,209)
Regular employee salaries 001 - 530 - 1280 - 1002 2,792
Regular employee salaries 001 - 530 - 4110 - 1002 226,729
Regular employee salaries 001 - 530 - 4140 - 1002 5,135
Regular employee salaries 001 - 530 - 4160 - 1002 42,021
Regular employee salaries 001 - 530 - 4210 - 1002 202,267
Regular employee salaries 001 - 530 - 4310 - 1002 (91,441 )
Regular employee salaries 001 - 610 - 3410 - 1002 56,304
Regular employee salaries 001 - 610 - 8110 - 1002 (19,876)
Regular employee salaries 001 - 615 - 8111 - 1002 (45,623)
Regular employee salaries 001 - 615 - 8112 - 1002 (7,875)
Regular employee salaries 001 - 615 - 8113 - 1002 (26,774)
Regular employee salaries 001 - 620 - 4340 - 1002 43,485
Regular employee salaries 001 - 620 - 7110 - 1002 (61,844)
Regular employee salaries 001 - 620 - 7111 - 1002 (62,408)
Regular employee salaries 001 - 620 - 8170 - 1002 12,633
Regular employee salaries 001 - 630 - 1270 - 1002 4,395
Regular employee salaries 001 - 630 - 5311 - 1002 (25,622)
Regular employee salaries 001 - 630 - 5313 - 1002 157,653
Regular employee salaries 001 - 630 - 5314 - 1002 8,219
Regular employee salaries 001 - 630 - 5315 - 1002 (2,297)
Regular employee salaries 001 - 630 - 5316 - 1002 (61,337)
Regular employee salaries 001 - 630 - 5317 - 1002 3,564
Regular employee salaries 001 - 630 - 5318 - 1002 (24,881)
Regular employee salaries 001 - 630 - 5411 - 1002 8,149
Regular employee salaries 001 - 631 - 3330 - 1002 (809)
Regular employee salaries 001 - 631 - 3350 - 1002 (13,357)
Regular employee salaries 001 - 631 - 3360 - 1002 (3,589)
Regular employee salaries 001 - 640 - 3111 - 1002 10,493
Regular employee salaries 001 - 640 - 3112 - 1002 83,892
Regular employee salaries 001 - 640 - 3113 - 1002 (122,382)
Regular employee salaries 001 - 640 - 3114 - 1002 (107,584)
Regular employee salaries 001 - 640 - 3115 - 1002 54,884
Regular employee salaries 001 - 640 - 3530 - 1002 (36,501 )
Regular employee salaries 001 - 650 - 2150 - 1002 1,217
Regular employee salaries 001 - 650 - 7310 - 1002 (114,320)
Regular employee salaries 001 - 660 - 1214 - 1002 (17,868)
Revenues
Treasurer 001 - 110 - 1234 - 0613 10,649
Commissioner of Revenue 001 - 110 - 1234 - 0612 (2,512)
Sheriff 001 - 110 - 1234 - 0611 17,738
Commonwealth's Attomey 001 - 110 - 1234 - 0610 (22,811 )
Director of Social Services-Admin 001 - 110 - 1234 - 0685 71,906
Employment Services 001 - 110 - 1234 - 681 (31,816)
VISSTA 001 - 110 - 1234 - 671 (12,441)
CSA - State Administration 001 - 110 - 1234 - 693 4,075
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTE~ '^7 :J L
City Clerk.
(_";:.A'~:",~'10i"J~.C.\.
1',. .. ':<;;,
r~ '_'-.~
~ -
-~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Personal Services Lapse Report
Background:
The fiscal year 2003-2004 General Fund Budget includes funds in the nondepartmental
expenditure category for several personnel related accounts. These accounts are
budgeted at estimated amounts in the nondepartmental cost center because annual
charges of each department are difficult to accurately predict. Actual costs are charged
to departments in anticipation of year-end budget transfers to cover the costs.
Considerations:
Salary lapse is one of the items included in the nondepartmental category. It is the
difference in budgeted City employee salaries and actual salaries. It is created through
normal employee attrition and the managed hiring efforts undertaken during the year by
City staff. At year-end, salary lapse created in departments is credited against the
budgeted total salary lapse, and any excess salary lapse generated is spread
throughout the various departments to cover additional personnel and operational
needs.
Operational allocations using excess lapse include $107,130 for operational and
equipment needs in the Office of the Clerk of Circuit Court, $152,072 for snow removal
activities,$215,000 for solid waste tipping fees, $193,136 in additional local share
funding for the Comprehensive Services Act program, recommended to Council in a
separate report, and $235,751 for Railside Linear Walk-E-Town improvements, also
recommended to Council in a separate report.
Honorable Mayor and Members of Council
June 21, 2004
Page 2
Workers' Compensation is also initially budgeted in the nondepartmental category.
Funding has been budgeted as a lump sum in the non-departmental category in the
General Fund to cover workers' compensation wages and medical expenses. Like
other personnel related budgets, the workers' compensation budgets are established
non-departmentally due to the difficulty of predicting which departments will incur these
expenses and to what extent. The attached budget ordinance allocates the amount in
the nondepartmental cost center to departments that have incurred actual costs.
The fiscal year 2003-2004 General Fund Budget also included funds in the non-
departmental category to cover annual expenditures for unemployment wages,
extended illness leave payments, and termination leave wages, as well as anticipated
increase in health and dental insurance. These budgets should be allocated to
appropriate departmental accounts in the same manner as salary lapse and workers'
compensation.
The attached budget ordinance accomplishes the above referenced transfers by
adjusting each department's regular salaries line rather than adjusting all the individual
line items. An adjustment is also needed to increase the revenue estimate for the
change in salary estimates for employee salaries reimbursed by the Commonwealth of
Virginia. A summary of the transfers in the attached budget ordinance is as follows:
2004 Adjustment Revised
Account Budaet Needed Budaet
Pavroll Accrual $150,000 ($150,000 $0
Medical Insurance 4,722,264 (20,704 4,701,560
Dental Insurance 299,906 11 ,469 311,375
Workers' Comoensation-Wages 400,000 (160,617) 239,383
Workers Comoensation-Medical 400,000 278,247 678,247
Unemolovment Waaes 35,000 61,993 96,993
Extended Illness Waaes 20,000 45,185 65,185
Termination Leave Waaes 91,275 246,887 338,162
FICA 4,942,017 (340,338) 4,601,679
Salarv Laose (1,001,481 ) 1,001,481 0
Salaries and Waaes 63,387,941 (2,087,961 ) 61,351,540
Miscellaneous Other Personnel Costs 1,939,806 1,048,277 3,037,392
Total Exoenditure Adiustments $75,386,728 $34,788 $75,421,516
Revenue Adiustment
Social Services/State Shared Exoenses $28,711,085 $34,788 $28,745,873
Honorable Mayor and Members of Council
June 21, 2004
Page 3
Recommended Actions:
City Council authorize the transfer of funding between accounts and the use of excess
budgeted personal services.
Respectfully submitted,
~4~
Jesse A. Hall
Director of Finance
DLB/JAH:sms
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Sherman M. Stovall, Director of Management and Budget
CM04-00111
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-450
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36737-062104 establishing funds for the
Roanoke Grow America Fund, and amending and reordaining certain sections of
the 2003-2004 Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
A'Y~-JP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Elizabeth A. Neu, Director, Economic Development
Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
~
(:j'\)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36737-062104.
AN ORDINANCE to establish funding for the Roanoke Grow America Fund, amending
and reordaining certain sections of the 2003-2004 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the
2003-2004 Capital Projects Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Economic Development
008-002-9645-9003
008-310-9688-9003
008-530-9575-9178
(800,000)
225,000
575,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
r\~
1 (Lt-~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21 , 2004
The Honorable Ralph K. Smith, Mayor
The Honorable Nelson Harris, Vice-Mayor
The Honorable William Bestpitch, Council Member
The Honorable Rupert Cutler, Council Member
The Honorable Alfred Dowe, Council Member
The Honorable Beverly Fitzpatrick, Jr., Council Member
The Honorable Linda Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Appropriate money into an
"Economic Development Reserve" fund
for the Grow America Fund loan
program and future economic
development projects
In order to better serve small businesses in our region needing financing,
The City of Roanoke Department of Economic Development has been
working with the Roanoke Valley Alleghany Regional Commission to
establish and administer a Community Investment Fund for Small Business
Financing loan pool through the National Development Council (NDC) and
its subsidiary, the Grow America Fund, Inc. (GAFI), known as the Grow
America Fund. To make the loan pool viable, the NDC believes a regional
approach would work best for our area. They currently operate Grow
America Fund programs in several U.S. cities, including Richmond, Virginia.
The Regional Commission is willing to serve as the intermediary and to
work with a group of stakeholder communities in order to participate in the
program. Currently the City of Salem, the City of Covington, Franklin
County and the City of Roanoke want to jointly develop a method to
capitalize the fund. The Grow America Fund leverages the community loan
dollars to make the loans (i.e. they contribute to the pool using SBA
resources, typically four times the community investment.) The NDC or
GAFI staff completely analyze the loan applications, determine credit
Mayor Smith and Members of City Council
June 21, 2004
Page 2
worthiness, underwrite, close, service and collect the loans for an annual
contract fee of $1 05,000 which will be paid by the four participating
jurisdictions and passed through the Regional Commission as the agent. In
addition, the NDC or GAFI staff assists in marketing the program and in
originating and packaging the loans.
Documents establishing the relationship with the partnering jurisdictions
have been drafted, as well as the contractual relationship with the NDC and
GAFI, but are not finalized. Once those documents have been completed
and agreed upon by the partnering jurisdictions they will be brought before
City Council.
To demonstrate the City of Roanoke's immediate commitment to this
program, authorize the Director of Finance to transfer the balance of
$800,000 in the Southern Lane project fund (Account #008-002-9645-9003)
to a new fund titled "Roanoke Grow America" fund, (Account #008-31 0-
9688-9003) in the amount of $225,000 and the balance of $S75,000 into
the Economic Development Reserve Account #008-530-9575-9178.)
Respectfully submitted,
o<h
Darlene L. Bur
City Manager
~i
DLB:ean
c: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Beth Neu, Director of Economic Development
Wayne Strickland, Executive Director, Ex. Director, Regional Commission
CM04-0 1 04
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-247
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36738-062104 authorizing the City Manager
and the City Clerk to execute an amendment to the License Agreement entered
into with Arena Ventures, LLC, dated May 18, 2001, as amended, upon certain
terms and conditions, as more fully described in a communication from the City
Manager under date of June 21, 2004 addressed to City Council.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
A'~/jJ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Wilhemina Boyd, Director, Civic Facilities
JI-6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36738-062104.
AN ORDINANCE authorizing the City Manager and City Clerk to execute and attest,
respectively, an amendment to the License Agreement entered into with Arena Ventures, LLC,
dated May 18, 2001, as amended, upon certain terms and conditions; and dispensing with the
second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, an amendment to the License Agreement entered into between the City of Roanoke
and Arena Ventures, LLC, dated May 18, 2001, as amended, amending such agreement to
provide for a lower fee for Arena Ventures' use of the Roanoke Civic Center Coliseum and
certain other City facilities, and to allow the sharing of a greater percentage of the Roanoke Civic
Center facility surcharge fee between the parties, as further described in the City Manager's
letter to City Council dated June 21, 2004. All documents to be executed shall be upon form
approved by the City Attorney.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTn ~
/}
J~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) S53-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Subject:
Amendment Four to
Agreement with Arena
Ventures, LLC.
Dear Mayor Smith and Members of City Council:
Background:
In May, 2001, City Council authorized City officials to enter into a License
Agreement ('Agreement' with Arena Ventures, LLC, ('AV') that provided for
use of the Civic Center Coliseum and certain related Civic Center facilities
by AV to provide a certain number of National Basketball Development
League ('NBDJ.:, games and a certain number of entertainment events
produced by SFX Concerts, Inc., over a five year period. The Agreement
was entered into on May 18, 2001, and subsequently amended on
September 3, 2002, September 4, 2002, and December 1, 2003.
Section 14.2 (b) of the Agreement provides AV the right to terminate the
Agreement if the average paid attendance at regular season NBDL League
Games is less than 4,SOO in any League season ending prior to June 1,
2004. Under the original terms of the Agreement, AV would have had to
provide the City with written notice no later than May 31, 2004, were it to
have exercised this option.
Because attendance at NBDL League Games has been lower than the 4,500
threshhold over the past three seasons, and due to other business
Mayor Smith and Members of City Council
June 21, 2004
Page 2
concerns, Arena Ventures indicated that it wanted to renegotiate the
Agreement without the pressure of the May 31 deadline. For this reason,
City Council authorized the extension of this deadline until June 30, 2004,
in order to give both parties sufficient time to renegotiate certain terms of
the Agreement.
Considerations:
AV has requested further amendments to the Agreement, related to the
goal of reducing AVs operating cost and increasing AVs revenue by sharing
a greater percentage of the facility surcharge fee. In addition, AV has
requested a reduction in the amount of the fee AV pays for use of the
Coliseum for each League Game from $5000 to $4000. In return for these
concessions, AV has agreed to waive its exclusive right to sell fixed
advertising on the Outer Concourse level of the Civic Center Coliseum with
respect to Old Time Hockey, LLC, (i.e. the Roanoke Express). These
concessions will not have a significant financial impact on the operations
of the Civic Facilities Fund; therefore a budget adjustment is not
considered necessary in conjunction with this agreement.
Recommended Action:
Authorize the City Manager and City Clerk, to execute and attest
respectively, an amendment to the License Agreement with Arena
Ventures, LLC, providing for the amendments set forth above. All
documents shall be upon form approved by the City Attorney.
Respectfully submitted,
~ )
DLB:dc
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Wilhemina Boyd, Director of Civic Facilities
CM04-00 11 4
AMENDMENT FOUR TO LICENSE AGREEMENT BETWEEN CITY OF ROANOKE
AND ARENA VENTURES, LLC, DATED MAY 18, 2001
This Amendment Four to Arena License Agreement ("Amendment Four") is dated
, 2004, between the City of Roanoke, Virginia, a Virginia municipal
corporation ("Licensor" or "City" or "City of Roanoke") and Arena Ventures, LLC, a
Delaware limited liability company ("Licensee"),
WITNESSETH:
WHEREAS, the Licensor and Licensee entered into an Arena License
Agreement dated May 18, 2001 ("Agreement"), whereby Licensor permitted Licensee to
use property known as the Roanoke Civic Center Arena for the purpose of presenting
basketball games and related activities by the National Basketball Development League
("League") and entertainment events by SFX Concerts, Inc., (now known as Clear
Channel Entertainment);
WHEREAS, the parties have entered into subsequent amendments of the
Agreement on the following dates for the following reasons: September 3, 2002, to allow
certain modifications relating to League Standards; September 4, 2002, to allow a
partial waiver of Licensee's exclusive right to sell fixed advertising; and December 1,
2003, to provide for a reduction in the number of League Games Licensee is required to
provide; and
WHEREAS, because attendance at League Games has been less than expected
and due to other business concerns, both parties desire to further amend the
Agreement in certain areas relating to expenses for Licensee's use of the Arena, the
sharing of revenue between the parties derived from the facility surcharge and
Licensee's exclusive right to sell fixed advertising.
NOW, THEREFORE, in consideration of the agreements and mutual promises
contained in the Agreement, the prior Amendments and this Amendment, the parties
agree as follows:
1. Section 5.3 of the Agreement "Expenses" is hereby amended to read and
provide as follows:
5.3 Expenses. In consideration of the SFX Event Day Services and the
League Game Day Services, Licensee shall pay Licensor $7,500 for each
performance of each SFX Event and $4,000 for each League Game or Other
League Event, in each case upon completion of the SFX Event, League Game or
Other League Event and in accordance with Section 10. If Licensor and
Licensee mutually agree to extend the initial term of this Agreement in
06/21104
1
accordance with Section 2, the amounts set forth in the sentence of this Section
5.3 shall be increased prospectively for the extended term on June 1, 2006, by
the CPI Adjustment. In addition to the amounts listed above, Licensee shall pay
or cause to be paid to Licensor the Direct Event Expenses incurred by Licensor
in connection with this Agreement.
2. Section 8.4 of the Agreement "Facility Surcharge Fees" is hereby
amended to read and provide as follows:
8.4 Facility Surcharge Fees.
Licensor shall have the exclusive right to charge Facility Surcharge fees in
amounts determined by Licensor, provided that any such charge shall be
consistent with the facility fees charged for other comparable events held at
the Arena. The Facility Surcharge Fees shall be shared only as to League
Games and SFX Events as follows:
For League Games, Licensor shall pay Licensee an amount equal to thirty-
five percent (35%) of the Facility Surcharge Fees on ticket sales for such
League Game payable upon the occurrence of the League Game and in
accordance with Section 10.
For SFX Events, Licensor shall retain the first five hundred dollars ($500) of
the Facility Surcharge Fees per performance of an SFX Event, after which
Licensor shall pay Licensee an amount equal to thirty-five percent (35%) of all
remaining Facility Surcharge Fees on ticket sales for such SFX Event,
payable upon the occurrence of the SFX Event and in accordance with
Section 10.
3. Subsection 7.2 "Fixed Advertising" of Section 7 "Advertising" of the
Agreement is hereby amended by limiting Licensee's exclusive right to sell fixed
advertising in the following manner: Licensee hereby waives its exclusive right to sell
fixed advertising only to allow Old Time Hockey, LLC, (Le. the Roanoke Express) or any
of its subsidiaries or successors in interest or any other entity providing hockey in the
Roanoke Civic Center Arena ("OTHn) to sell fixed advertising and only on the Outer
Concourse level of the Arena. On the Outer Concourse level of the Arena, Licensee
and OTH may both sell fixed advertising, as that term is defined in the Agreement.
Licensee hereby acknowledges and agrees that Licensee and OTH shall not share any
of the profits from the sale of such fixed advertising made by the other party except
upon written consent of both parties. Licensor further acknowledges and agrees that
OTH's right to sell such fixed advertising shall be subject to the same limitations on
advertising contained in the Agreement.
4. The effective date for this Amendment Four shall be July 1, 2004.
06/21/04 2
5. Except as expressly set forth above, all other terms and conditions set
forth in the Agreement and in Amendments One, Two and Three shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have signed this Amendment Four by their
authorized representatives.
ATTEST:
CITY OF ROANOKE, VIRGINIA
By
Darlene L. Burcham, City Manager
WITNESS:
ARENA VENTURES, LLC
By
Printed Name and Title
Printed Name and Title
Approved as to Form:
Approved as to Execution
Assistant City Attorney
Assistant City Attorney
Certification of Funds Required
For this Amendment Three Certified
Director of Finance
Acct. No.
06/21/04
3
CTIY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21,2004
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Civic Center Auditorium
Seating Update
This is to request space on Council's regular agenda for a 15 minute
briefing on the above referenced subject.
Respectfully submitted,
~
Darlene L. Bur
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
".'
Roanoke Civic Facilities
Municipal Auditorium Seating
City Council
Briefi ng
June 21, 2004
Background
Municipa Auditorium
~
The Roanoke Civic Center has been the
proud host to some of the world's finest
entertainers and scores of traveling
Broadway productions.
The Roanoke Symphony provides a
wide variety of orchestral events
.
.
2
. It has also been the desired venue for
graduations, dance recitals and
concerts.
urn Seating
Municipa Auditori
Background
has been
The seating in the Auditorium
in place since 1971.
The Balcony still has the original
upholstery.
The Loge and Orchestra level seating
have been reupholstered once.
.
.
.
3
The facility has 2440 continental style
seats that were very popular in the
'70's.
.
Municipa Auditorium Seating
Background
· The seats are badly worn and torn, and there
have been numerous complaints about the
condition and configuration of the seats.
· The poor quality of seating does not match
the high quality events that are presented at
the Auditorium.
4
nitiated to refurbish the
n sca rce su pply.
.
I
parts are
.
I
In 2003, plans were
backs and seats.
However, repair
.
.
urn Seating
more
· Further investigation revealed that
refurbishment could cost as much or
than new seats.
Municipa Auditori
Background
· $146,000 was allotted in 2003 from retained
earnings, which will not cover the cost.
5
more
· New or refurbished seating would cost
than double the allotted funds.
Municipa Auditorium Seating
Background
new seating was
. At this point,
considered.
· Installation of new chairs and standards
would allow an opportunity to create a
center and cross aisle in the orchestra
section.
6
The Balcony already has aisles with the
exception of the front row.
.
I
.
re aisles.
The Loge would not requ
.
Municipal Auditorium Seating
Background
A CAD drawing was made to show the configuration
with aisles.
.
the seating capacity would
By creating aisle space,
be 2200.
.
FY
7
The Symphony and JAM Theatricals have been made
aware of the possible reduction in seating and are
enthusiastic about having new seats and aisle.
Loss of seating would not present a problem
considering there were only two sell-out events in
2003-2004 and one sellout performance for a
multiple show event.
.
.
Municipa Auditorium Seating
Background
8
A CAD drawing was made to show the
new seating configuration of the
orchestra section, along with drawings
for the Loge and Balcony.
Bid Invitations were sent to companies
that have experience manufacturing
and installing auditorium seating.
Bidders must have installed seating in
at least five similar type facilities.
.
.
.
Municipa Auditorium Seating
Consideration
. Bids are due on July 2.
· On July 6, Council will be requested to
approve to use of retained earning too
offset the cost of new seating.
· The selected bidder must be able to
complete manufacturing, demolition of
old seats, and installation by September
30. 2004.
9
10
Municipa Auditorium Seating
Consideration
The estimated cost for the seats is
$300,000 to $350,000.
The original allocation of $146,000 can
be supplemented with additional
retained earnings of $254,000.
.
.
.
I
City Coune
Req uests for
· Approval to move forward with the purchase
of new seating for the Municipal Auditorium.
· Approval for the appropriation of $180,000
from retained earnings to cover the cost of
demolition of the old seats, and purchase,
manufacturing, and installation of new
auditorium seating.
11
urn Seating
Municipa Auditori
Consideration
· Bids are due on July 2.
· On July 6, Council will be requested to
approve use of retained earnings to
offset the cost of new seating.
· The selected bidder must be able to
complete manufacturing, demolition of
old seats, and installation by September
30, 2004.
Municipa Auditorium Seating
Consideration
· The estimated cost for the seats is
$300,000 to $325,000.
· The original allocation of $146,000 can
be supplemented with additional
retained earnings of $180,000.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 8S3-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Report from Martin
Luther King, Jr.
Committee
This is to request space on Council's regular agenda for a 20 minute
briefing on the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
'~~ __t,
"
, '. ._-- -"_"~"'''',_...-,._'., .",'- '"
,
i
~
,
~
~
4
Date:
June 21,2004
,
,
j
f
I
.
To:
Mayor Smith and Members of City Council
From:
Dr. Martin Luther King, Jr. Committee
<
j
Subject:
Recommendations for Dr. Martin Luther King, Jr. Memorial and Bridge
I
Background
Beginning in late 2003, the Dr. Martin Luther King, Jr. Committee was formed to
facilitate the development of a suitable memorial to Dr. King in conjunction with
the proposed rehabilitation to the First Street Bridge. Attachment One to this
memo contains the committee membership which undertook this task.
i
I
~
The Committee divided itself into subgroups to begin the process of developing
recommendations for the creation of the memorial, looking at such things as the
design and treatment of the north and south ends of the bridge, the rehabilitation
of the bridge itself, and the creation of a public open space at the northern end of
the bridge.
I
;~
Committee Recommendations
The culmination of the Committee's work is outlined in Attachments Two and
Three to this memo. Attachment Two summarizes the recommendations of the
Committee. These summary recommendations are divided into two parts,
pertaining to improvements to the bridge itself and to the green space I park
proposed for the northem end. Attachment Three identifies estimated costs for
these improvements as proposed by the Committee. A conceptual design
reflecting these recommendations was prepared by Hayes Seay Mattern and
Mattern, Inc., who, in conjunction with city staff, provided technical support to the
Committee during this process.
1
!
,
"
l
~
j
~
;
'~
.
Public Open House
The Committee held an open house on the afternoon of Tuesday, June 14, 2004
at the Dumas Center in order to obtain further public input on the Committee's
recommendations. At the open house, a summary of the Committee's
recommendations, project cost estimates, and the conceptual design were
displayed for the public's information. Attachment Four contains the list of the
forty-five attendees during that three hour open house, and a summary of written
comments received by open house participants.
I
I
f
j
i,
I
...,..' "~...-.,."~J..,,,.,,......VA~
Review and Consideration by City Council
The Committee has completed this phase of its work. We place our
recommendations before the Council for your review and consideration. Once
the Council has had the opportunity to thoughtfully review the Committee's
recommendations and related conceptual design, and consider public input, the
Committee is prepared to facilitate moving the project to the design and
implementation stage, with the City Council's concurrence and direction.
We acknowledge and appreciate the work of all the Committee members in
participating in this process and forming these recommendations. We also thank
the City Council for their support of the Committee's work in this most important
community endeavor.
'-'-~'-'-.~~~n ~.~~_..___.,._ _"."_._'._'~"~'"".'__
Attachment One
Dr. Martin Luther King Jr. Committee
Gilbert Butler
Herman Carter
Barbara Duerk
Brenda Hale
Bishop Heath Light
J. Granger Macfarlane
Mac McCadden
Rev. Edward Mitchell
Wendy Moore
Mignon Chubb-Hale
Perneller Chubb-Wilson
Jeff Arti s
Ted Edlich
Vernice Law
Tom McKeon
John Baker
Melody Stovall
Mark McConnel
Dr. Floyd Davis
Honorable Linda Wyatt
Honorable Rupert Cutler
Lee Wolfe
Rolanda Russell
Brian Townsend
Jan Bruce
.' ~ ;;
1
'I
I
~
I
1
,
:1
'~
,
.,
.
_.....,-.~'""'.,~
~.: .. - "
ATTACHMENT TWO
DR MARTIN LUTHER KING JR. BRIDGE COMMITTEE
RECOMMENDATIONS SUMMARY
GREEN SPACE - PARK
· REMOVE OVERHEAD LIGHT POLE ON WEST SIDE
· ATTEMPT TO USE EXISTING FENCE AROUND PERIMETER
· GRADE AND RE-SEED ALL SLOPES
· SIDEWALK CONNECTIONS TO BRIDGE AND GAINSBORO GARAGE
· UTILIZE MONUMENT I OBELISKS I QUOTES
· BENCHES AROUND CENTERPIECE
. REFUSE RECEPTACLES
· UPLlGHTING FOR LANDSCAPING AND STATUE
BRIDGE
· MEDALLIONS AT EITHER END OF BRlDGE- NAME I
LIKENESS OF DR. KING
· NAME IN PAVEMENT AS ALTERNATIVE
· LIGHTING ON BRIDGE AS PER CONCEPTUAL PLAN
· STAIRWAY I ELEVATOR AS OPTION TO PROJECT
· PROVIDE BETTER FLAIR I ABUTMENT OF BRIDGE ON SOUTH END AT SALEM
AVENUE
· DIRECTIONAL SIGNAGE TO BRIDGE AND MEMORIAL
.,. .
ATTACHMENT THREE
DR. MARTIN LUTHER KING, JR. BRIDGE
APPROXIMATE COSTS OF PROPOSED COMPONENTS OF MEMORIAL
STATUE
MEDALLIONS AT
BRIDGE ENTRANCE (4)
AUDIO - VISUAL STATIONS (4)
OBSERVATION PLATFORMS
SUBTOTAL
$100,000 -150,000
$ 10,000
$ 20,000
$ 25,000- 30,000
$ 2,800
$ 2,400
$ 75,000 - 90,000
$ 30,000 - 35,000
$ 265,000 - 340,200
$ 200,000 - 225,000
$ 465,000 - 565,200
BENCHES (4)
TRASH RECEPTACLES (4)
MLK PARK LIGHTING
PARK LANDSCAPING
STAIR I ELEVATOR TOWER
TOTAL
Dr. Perneller Chubb-Wilson
Brenda Hale
Rev Ed Mitchell
Linda Wyatt
Mignon Chubb-Hale
Rolanda Russell
E Duane Howard
Karl Kleinhenz
Harold Plott
Scott Hodge
Jeff Artis
Sandy Artis
Wendy Moore
Matt Miller
Shane Sawyer
Eddie Wells
Dr. Wendell Butler
Lee Wolfe
Alison Blanton
Barbara Duerk
Jessica Fagan
Ava Coles
Mark Cathey
Frank Eastburn
Ed McPherson
. .
Attachment Four
Dr. Martin Luther King Jr. Memorial
Open House Attendance List
June 14, 2004
*
*
*
*
*
**
**
*
*
*
*Committee Members
**Employees
Granger McFarlane
Bill Modica
Robert Gravely
John Rogers
Steve Buschor
Helen Davis
Bessie Bond
Florine Brown
Mary Gallney
Evelyn Bethel
Deborah Moses
Linas Maleiska
Mac McCadden
Jan Bruce
Ms. A. B. Roberts
Ms. M. B. Roberts
David Diaz
Gregory Jones
Bruce Brenner
*
. 1
,
j
i
.
,
~
I
j
3
i
.~
I
f
~
'!
j
",
~
**
**
*
**
*Committee Members
**Employees
ATTACHMENT FOUR (continued)
OPEN HOUSE
Comments
. Excellent plan
. I particularly like the park and statue. Only question - do we need
the vehicular traffic or can it be a pedestrian bridge?
. The plans are a great beginning
. My specific concerns are for the overall quality and the importance
of memorial effect given his brutal murder. An elevator is
necessary to link visitor center walkway to bridge and memorial.
. Large-size statute 16' minimum on pedestal
. Some effort to make a living memorial for example a second means
to show film/video of Dr. King
· Increase the pressure of his audio remarks add to the walk-ways
from statute
. Coordinate this with the King Center in Atlanta via the
Commonwealth Commission on Dr. King
. I am more than happy to volunteer as a participant in the next
phase of planning
. If done correctly this will greatly enhance the downtown visitor
center and Gainsboro community history.
· Keep up the great effort. Increase the budget to assume high
quality workmanship throughout project
· The future is not a matter of chance, the future Is a matter of
choice
. The future is not something to be dreamed of, the future is
something to be achieved
· Need way to recognize local civil rights "heroes". If not here in/on
Lick Run Greenway with sponsored bricks/squares
. I realize there are a lot of elements to be evaluated in this type of
project but would appreciate reporting on another alternative
. Is it possible to maintain by re-ironizing the structure to maintain
the historical significance of the bridge?
~.. ;;
- - '~
~
. With major arteries on both sides, is it necessary to have vehicular
traffic to obtain federal funding?
· Why not consider using the bridge as a destination? Can you
visualize it as a sculpture garden and walkway? This would help It
remain as a bridge and as an attraction to downtown Roanoke. (An
alternative to consider before proceeding)
. Concern of traffic flow into Gainsboro and could this have been
planned better?
. Very pleased with structural design and the innovation it will bring
once it has been completed. However, I see that it has been drawn
over budget. Where is the money coming from to complete the
project?
· Prefer non-traffic bridge, otherwise concept is good
. Who will pay the cost for maintaining bridge and park? Mostly the
maintenance of elevator (repair). If elevator is built near Norfolk
Ave side, how will the (possible) entrance of 1-73 into Roanoke
affect the park and Gainsboro as a whole? (possible re-zoning area)
. First, the plan set up is backwards - instead of reading left to right
I had to totally envision it from right to left.
· It is an open bridge - it should be closed like the bridge leading to
Wachovia Tower.
. The plans do not help those who walk or use the bridge while the
memorial bridge is under construction
. The open bridge will be too icy during the winter months (please
consider this in the planning process)
. Also pictures of Dr. King could be placed on display while
pedestrians walk across
. Elevators would be great too
. The decision have a bridge or this new bridge named in honor of
Dr. King was made WITHOUT public approval
. The committee was not representative of the Gainsboro or black
community
· I have seen this plan and do not approve. I think the plan should
be done away with and a new committee/plan developed to
represent the community
.,..
_~. .,.......'V).,..-._..."'-.<_..,.'...r_""""'...,_,,,.."""~~... '.__'__'_",~,"""'.'_.. "_, ".' ,_._ ._. "~'~>~__" _
-,,_..-,-_.~:'.- -"'~"----.-.,...... ...' .
· Go to the people first before a decision is made by the
establishment
. Rather than "open house" several "meetings" should have been held
for the public. In addition the hours today are not fair, most
people are working.
. Roanoke Valley Preservation Foundation is not opposed to the MlK
Memorial component of the project
. We believe strongly that the bridge should remain a vehicular route
to maintain a viable link between Henry St and downtown
. We believe that the bridge is a significant historic structure that is
potentially eligible for listing on the state and national registers for
it rarity as 1 of 2 iron bridges remaining in Roanoke and its historic
association as a physical link between the historic African-
American commercial district and Downtown Roanoke. It should be
listed as either an individual landmark or as a contributing
structure to either the Henry St. Historic District (pending), the
Gainsboro Historic District (pending) or the N&W Railway Historic
District
· We believe that given the significance of the bridge, every effort
should be made to renovate the bridge rather than replace it. An
objective structure analysis from a preservation engineer should be
conducted to fully assess all options
. The historic bridge is important to the African-American
neighborhood where so much historic fabric has been removed
. The historic bridge is an important part of the Railroad heritage
and is located at the center of an area that has redeveloped on the
basis of its railroad heritage. (N&W passenger station, Link
Museum, Warehouse Rowand Railwalk)
. The city should take the time and spend the money to be a good
steward of its historic resources. Additional grant money could be
available to pay for the renovation. With time and careful
consideration, this could be a win-win situation for everyone! We
are willing to help in any way.
,-.,. '-~"-'. ,,~.,.. -__.' "~"~rR
,.-
· The idea of linking MLK Memorial to historic Henry St/Gainsboro is
wonderful. It is important to have a pedestrian link from the HEC
and HR to downtown and Campbell Ave district. This bridge is
ideal to provide both the practical link and the philosophical link of
Roanoke's historic Gainsboro and the struggle of MLK and all
minorities for full citizenship.
. I also like the park and especially the elevator to the railwalk and
transportation museum which allows visitors to enjoy it all at once.
. The design is well thought out, practically reasonably priced
($ 500,000) and very welcome
. Next revitalization of Dumas and Ebony Club properties and the
new Crew Suites office complex will secure the future of Henry St
and preserve the past. I travel widely to enjoy history and cultural
areas
. I hope Roanoke can become a destination that will draw visitors
from all over, encourage community pride and enhance the
reputation of our great City
. Congratulations to the bridge committee for work and dedication
. Our suggestion save the bridge
. We ask that you review and reevaluate the decision to demolish the
present bridge
. The bridge is an important historical element of the railroad and
Gainsboro community
. Need to save the integrity of the area and not proceed with a new
bridge
. The character of the iron bridge Is compatible with the character of
the surrounding building in the area
. The bridge also represents Roanoke's history - the last iron bridge
representing the industrial version of Roanoke's history
. Iron bridge can be restored as evident of other areas in us and
Europe
. Roanoke's engineer and architects agreed that it can be done
. "Will take time and money but can be done"
. The iron bridge and its significance in the community would honor
and due justice to MLK more than a newly constructed bridge
.....,..,.,...,..
- ~. ~
J.
· Regrets Roanoke has destroyed so much of its history
. Don't let (Henry St bridge), 1st St bridge be another on the list
· The design for the surrounding memorial garden suggest further
study with additional ideas and proposals submitted before the
selection of the final design
. Select from among several ideas and recoml11endatlons
. Without prior public notice Councilman Alfred Dowe, Jr. at a 9:00
am City Council session suggested that the First Street Bridge
should be named to honor Dr. Martin Luther King, Jr.
. No public meetings were held to inform citizens about the bridge
. I believe citizens should have been provided another option with an
opportunity to vote on what/how they prefer to honor Dr. King
. The First Street Bridge is historical and should remain and be
preserved as that - a historical bridge
· The bridge should be used as a PEDESTRIAN only overpass in
accordance with prior City Council action
· In my opinion the Gainsboro community, which has three active
neighborhood organizations should have had representation from
each
. Alice Roberts and Margaret Roberts who are lifelong Gainsboro
residents have so much knowledge about the First Street bridge.
They should have had an opportunity to serve on the committee
. A select group of people cannot and should not decide a memorial
for Dr. Martin Luther King, Jr.
· Their decision may have been corrupted by the "promise" of federal
funds. These funds were requested by Congressman Bob
Goodlatte and stipulate that the bridge be vehicular
. In conclusion this selection committee appointed by City Manager
Darlene Burcham had too many members who did not attend
meetings on a regular basis. Local individuals and staff with
special knowledge about Historic Preservation and creative re-use
of important sites and structures should have been utilized
. I have never supported naming the First St bridge in honor of Dr.
Martin Luther King, Jr.
Gainsborough Southwest Community Organization
401 Gainsboro Road, Roanoke, VA 24016
March 16, 2004
Mr. Ralph Smith, Mayor
Members of Roanoke City Council
215 Church Avenue SW
Roanoke, VA 24011-159l
Honorable Mayor and Members,
We want to thank Ms. Rolanda Russell and Mr. Jan Bruce for their presentation to us of the plans
for the replacement of the Henry/First Street Bridge from downtown to Gainsboro across the rail
tracks. After listening to their presentation and discussing the matter among ourselves, we would
like to ask you to refurbish the existing iron bridge rather than replacing it with a new steel
bridge. The present bridge is of significant historical importance to Roanoke and Southwest
Virginia and should not be discarded when it is possible to save it.
Thank you for your positive attention to our request.
Sincerely yours,
~;{f ~t- (~
William T. Reinhold, president
~. The First/Henry Street Bridge Committee
G --/7--04
10:
fROr~ ~
R[;
~CBnc;)Ke c..~+'\ CO'-\.Y'\c. I MeYnbe.rS
M~'('o~ye.. t + A /i'c.('- fobe.ts'
~
41' G;lYYlev- Ave.. N.w.
F,td 5"ke.e- i 13 rtJo ~.
-.l
/
Lv~n The. Clt, yote.d t-'h c 'M~rii'1 l\A.+he.r K1YlS
BCI-d~e. JI/ The. vote.. -rds~'{'(e...d 10 ~e aXl s:/'-i 1')3-
blS';doc...-not d- )')e.t..U br,'Joe. '"i1\e. OYlOly\'d I hr,.Joc.
~ J l ~
doe..s l"YlCJf'c 1-0 tnoY'\oY' -t-~-e.. mcs'Y\- YiotCL n-e.u; '''/
c. <=>Y1 S +rLLc- t e d Ie '('I d.o e.. A Y\ e.<...v h'(.. <lo ,--'61. II I 00 k
l .J
~-t\'\C~" lo'i;,t't,s ~h S.1''i''Y)i1''C.~Y\Ce. snd doe.s, not
do ju.-st'Ce..\:b \'-y.,e 'tY\.<;lTj YlOY" The. .;;)Ye..~,
we. aSK ~'n~+ ObUo.. yc.Vie..\-V c;J.-r"ld ye...ev~'''^-~-t~
~6u...Y' de..cL'SIOV) fo d-e..YnClI'sh -the.. -p-re.s.e--"I
brlc1~e . - -RI=-STORE - f?~IiA:Bl LYTRrE - RE!JOVItTE
The Io('~d~~ \ s aY') i'rnp'oY+~"",,+ h"s+OYt'Cd)
e.. k Yy1. e... "ft 1:: t "Y\ t h ""- "Y~' ~\-l.rc'd- ~ '0 Y) d -\:- h e..
GalY)sbc)'\u CO'YYImLl...Y\iJ-~. The... b"(iJ~c.. ,'Sj Y)C)...J.
o'r\.tlJ loc.o... 1 L.b~'YHU..;Yl'~ h/s-lory,'f. 'Ctf',-cse.Y1t....s
R6aYl 0 l-r -e. h / S To~';f '- 1- h t:- I ~ 0:,1 I' 'rC>Y) kn--,' d fj t.
'C"l:...t'fe.sc-'Y). t-l'....... '1 -t-1\-e.. (Yl dL-GS +-r\'ci) fe{'/oC,~
6l\ Bt>~y,,::,.-L<c.IS_ ~, St0,(~. lIec~ to SdVe..
~~-e.. int-e..':i'<;~ eX The.... dIed ;;JY)~ noT
p or= c C e.. d UJ Ii- ),l-d 'Y) e..u..." 'p Y' ,-- d ~ -e..-.
(2)
Th e. \ YO Y'> 6 "'( i d J ~ i s. "Y'\ K e e fl'...... '.) \.J.J ,- -t- h t-lt 't.
C-~dYQlc.t-C'y ~ The.- Su...-ry-oli-..nd'"""'1 .::;Jy-e.;;I -..
The. \-\~bhe.r '-= J B,ldo +h.~ f\/,w. H(:>d",(+Y'ne..n~
..l J ) I
B1Jo,J V,s,}-o'("s Ce.:nfe.y-Q\v, L.'-nk l"'\u..sQu..m
li-ote.1 RCl<:lYlOK-e....I py<=1fo~eJ EboY1'{ d'le.l\J'elof~c";
\'u...."t'r,;;;I S M\...Ls,'c. CeV)+ey lAJayc. holA..,s e Ro'-v
~ ~ ;
ii-1e.. 'fZ";J;/t-t.I;;l.ll"" dnc1 V";;;l.,'!ro;;,d +-Y;;l.c-ks
(=1 nt-w ~1-et...1 bn'Jo~ '--Vov lj b-e- cW+
d L/
LX ChdY~Lte..r lJJ,'th +he. OIYeCl..... Loo k,"'no
\ i' K e.. '/ -l-'k c... 0 L 6 by,' d. ~ c ; So y) 0 1- t- h 't'_ S"d ~ ~
do....... _\ I"";
Yl U 'C \. - +- h ~ V ~ -\ h "'('- 'n q:, '0 Y 1- C~ t V' a LA 'D
A
d. n d. s 1-6 Yl,,~. Cd n c. -f'_. yo l.A..- h ~'~Y~T1 '$..lso ~
leu... '( 1 S \- ;;;d-ty~ L.t. O'Y) '-U ,\-1,] -t- he.... f\ b "(",' c:l S e I
Lv h'J d~$ 1-'100- \'i '<:
H1'r e.Ld. i-~ ~ bY'.-d~ ~ 'YY\<) '/ h~ v~ SfT'\.Ac-h-<:yal
d l::.\e.c....1-S. ~Y) d ,'y\ YH..e.. ~ O.\- Y'e. -;'"Y1 ~OHe..J "";Z'r7(
$tdh:j.~ed Su...rfo'Ct~ T~ \',,::oy) &-r,'dst
C d- Y'. b -e.. -0 e.. So to '( e..- d ~ I~, s ~ d- 1) b -e. d. 0 Y1 e. I
- .
T YO'" b.,-dot"J <;, t' 'Y\ t-h ~ w.. <;;:. ~'-'-' d t~<A->(,ofJ t.
h d v e.. 6 "C.. e... ~ So, d v c- c! o..Y) d I:;; e.. $, +0 '(' c:, d ~
c l't~ e.)"\ 0 t v\ -e.e.. '" So d n d d Y'c..J~,' te..c. 1- s. ;, +
..,- h c.... Yl-e.. \' e;: h bo rho C 6.. "Yyj e.. E.0,.1 l? d '" d +-l..-, <:....
-'t ( -.)
"1~ce..'"'f'/t- 6~c..'Y'" H<'H..L.S('~/, d<'3~-c..~d '''ri-
C";;)n b-e... don -e, ". \h "C.."J s+~ t~d I~,~t i'+
c~ )
n I
\d.-ke..s. t::i'YY1.e- ~ d yY1C>Yl.~'t / wk~ t-t..."I::..
A.u.....s.h '). we, "+h~ c.-h.z:.c..........s1,- l.1...ve.. -r-Le_ t-ln-l~;
'YY'\ u Y\ eJ 1- See.. Jo'Y).s. d !<-va-- '1 S \-<J b ~ ~ov.... vI ~
\0 L) .t- h "L c..,' ~ LV -A e.. Y) '-v 'a'Y) -h~- cl. /
wh-e,t~-e.."'"" fe-cl es.tY';dY) cnl'l jv-eh ;~u...l<ilr
61)_0/ OY" do- (<:)rn b,ll 31",-'0) SJ;1~ V L; T \--1 t
~ r~1 bG !i- - TlA-e. ~;;:!YY1-e c.~~Y~c.t\'..y
,./'h'ld-1-~\l'~J aYl. d Qe..SI'OY) ~h<:;)~tCl E:."it-e.Y\J
~v-u'V)o,\ -i,-h--.. \o1'1'<:13't 'b;Cl -t~"(. stit..e-f _ /1v{,
I(~ \0() I" d \\ 1\ -c.7/ 'Yl'lOde..y"0 d.-e...s}~ Y) I
IY\. h.~+e i'3-Yld w.tk t"dte.'f' re.ore.,'t RO"3-no/h
h~H) de..s.+("Ol-r~'d ~Oh'1\..oLl.-L.. i' tfs. ~,sfor'j' b01-1~
Ie-t- ~e.. by-,J~t.. be. -a.Ylui--A€--r 6"1 i-h€- 11S.1-
I'h-e.. she", a rl J/.};;J ~ !-tote.- t r ~ke,Y-$(,.n /-1''J~ s'J.CJol,
U'Y\tc:.Y' I'v) $r I ~ e. 1YU-\'V) shot ~'\o") L..VLy-e... C)n c C
LUY\S\d.U\e-1. -\0"'" d,e.."",,-/,'t--,tlYl,
Vue.,- ~sk Th.~l- Wlt-h ;;;J-ffrf'A_l'a- \lu"} a-""tIdv1Sto,?
\~<:d", ~ 0 u.... 3' I'V e.- ~ dd It. 0"(\"'3-1 -(-("VI -e...- ";;;;)Y'") d.. th.U\L~~ hi
Tb Sa \/ i n ~ +-h -e. by I d ~ ~ _ Th e.. T l' "VI e. <3- Yl d
l'Y)uYle.\j ne~de...cl i:b S~ve. The.. ~"""ld~c cvou)rl
r Y-o v e..... :!''d- Lv c> b ) ~ \.. ve.- S tn1 ell f
. ..
(~)
n" eo cl LS i 5' Y) ct Ih e. ~ LL.:'(' Y () \.Nn d 1 -<} j
t"--/) e.. YY1 0 '( I' a-) G d ...el e 'n n e. e..-rl 5, -f, '-'- y- +- A ~ r
STu..d, Vv ,t-h :d-clcLT,uY)<J-/ "Yn?~!~
profoSd--/s. V '('e-6oYn1?1e"h d.;;J.. [<';;'<7 S
S v...J::, J1J /-He,J b~ove rh e Cc,:n.1'? m ,f') e. c
Yh l.<..l<:e..s ';;;J. ~/V)<r/ dt:.J-l,sJOY)J
\~ f Co mIl') En J) F! r ( 0 oIl :
[,'\ ~~"\-ll1V\ q l TI'YYtv OY) d St-~_d ~I
p s. , Th ~
hd-~- \y\
of T~c
O. VJ. L C"Y"\ (\. YVl ~ ~ u h7
\' t-s Co L I 'C. G 1- J 0 I;~ r' 'ct ~ T t
r "I c... ~ C'_ Y\ t I' l(j r-, Ie '(' t' cl a ~.
QIountlJ. of ~oanoke
DIANE S. CHILDERS
CLERK TO THE BOARD
Email: dchilders@cQ.roanoke.va.us
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMC
DEPUTY CLERK
EmaU: bholton@co.roanoke.va.us
June 25, 2004
Ms. Mary F. Parker, CMC
Clerk, Roanoke City Council
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Parker:
Attached is a copy of Ordinance 062204-13 approving the execution of an operating
agreement with the City of Roanoke and the Western Virginia Water Authority, and
authorizing the conveyance of real estate to said authority.
This ordinance was adopted by the Board of Supervisors at their meeting on
Tuesday, June 22, 2004.
If you need further information, please do not hesitate to contact me.
Sincerely,
~~~~
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Attachment
,,"-
~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22,2004
AN ORDINANCE 062204-13 APPROVING THE EXECUTION OF AN
OPERATING AGREEMENT WITH THE CITY OF ROANOKE AND THE
WESTERN VIRGINIA WATER AUTHORITY, AND AUTHORIZING THE
CONVEYANCE OF REAL ESTATE TO SAID AUTHORITY
WHEREAS, the City of Roanoke (the "City") and the County of Roanoke (the
"County") have concluded that a "full service" water and wastewater authority would be
the best vehicle for ensuring the citizens of their localities the most reliable means of
providing water and wastewater treatment at the lowest cost and best rate for
customers, as well as providing the best service; and
WHEREAS, the Virginia Water and Waste Authorities Act, Title 15.2, Chapter 51,
~~15.2-51 00, et sea., Code of Virginia (the "Act"), provides full authority for the City and
the County to create an independent authority that would be responsible for the supply,
treatment, distribution and transmission of water and the collection and treatment of
wastewater; and
WHEREAS, the City and the County have created the Western Virginia Water
Authority (the "Authority"), guided by the following principles:
1. That the assets and liabilities of the City and of the County water and
wastewater utilities would be merged into one full service authority created pursuant to
the Act, to be responsible for the supply, treatment, distribution, and transmission of
water and the collection and treatment of wastewater.
2. In establishing and operating the Authority:
a. Both localities would have equal representation on the
Authority's governing body.
b. The assets and liabilities of the City and the County utility
systems would be pooled.
1
,
c. Over a mutually agreeable period of time, the water and
wastewater treatment rates of the City and the County will be
equalized;
WHEREAS, in incorporating the Authority, the City and the County agreed that
the purposes for which the Authority was created are to exercise all the powers granted
the Authority to acquire, finance, construct, operate, manage and maintain a water,
wastewater, sewage disposal, and related facilities pursuant to the Act; and
WHEREAS, the real and personal property being conveyed to the Authority is
being made available for other public uses in accordance with Section 16.01 of County
Charter; and
WHEREAS, the first reading of this ordinance was held on June 8, 2004, and the
second reading and public hearing was held on June 22, 2004.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1 . That the Chairman of the Board of Supervisors of Roanoke County,
Virginia, or the County Administrator, is hereby authorized to execute on behalf of the
County the Operating Agreement among the Authority, the City and the County. This
Operating Agreement conveys to the Authority the City's and County's water and sewer
systems, and the Authority agrees to provide water and sewer utility services to the City
and County using the system at just and equitable rates to all customers.
2. That the Authority will assume the liabilities and obligations of the County
relating to the water and sewer system which were incurred in the ordinary course of
business, and it shall pay to the County the principal and interest amounts due on the
outstanding bonds.
.
2
3. That the conveyance of the real property identified in Exhibit B of the
Operating Agreement from the County to the Authority is hereby authorized and
approved.
4. That the transfer and assumption of the obligations and liabilities identified
in Exhibit D, the transfer of the ownership of the motor vehicles identified in Exhibit I of
the Operating Agreement, and the transfer of the ownership of the equipment and
furnishings identified in Exhibit K of the Operating Agreement from the County to the
Authority is hereby authorized and approved.
5. That the County Administrator or any Assistant County Administrator is
hereby authorized to execute such documents as may be necessary to accomplish the
purposes of this ordinance or to effectuate the provisions of the Operating Agreement.
6. That this ordinance shall be effective from and after the date of its
adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES:
NAYS:
Supervisors McNamara, Church, Wray, Altizer, Flora
None
A COPY TESTE:
&;A~'~~' lku~
Brenda J. Ho on, CMC
Deputy Clerk
cc: File
Paul Mahoney, County Attorney
Diane Hyatt, Chief Financial Officer
Gary Robertson, Director, Utility
Mary Parker, Clerk to City Council
.
3
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-247
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36739-062104 amending and reordaining
Chapter 26, Sewers and Sewaae Disposal, Code of the City of Roanoke (1979), as
amended, by adding, amending, and repealing certain sections in order to conform
such sections with changes necessitated by implementation ofthe Western Virginia
Water Authority, effective July 1, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004.
Sr\Y~ J jJ ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The HonorableJoseph M. Clarke, II,Judge,Juvenile and Domestic Relations District
Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority
Michael T. McEvoy, Director, Utilities
It;!:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
ND. 36739-062104.
AN ORDINANCE amending and reordaining Chapter 26, Sewers and Sewage Dis{losal.
Code of the City of Roanoke (1979), as amended, by adding, amending, and repealing certain
sections in order to conform them with changes necessitated by the implementation of the
Western Virginia Water Authority ryvVW A); providing for an effective date; and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 26, Sewers and Sewage DisDosal, Code of the City' of Roanoke (1979), as
amended, is hereby amended and reordained to read and provide as follows:
ARTICLE I. IN GENERAL
* * *
Sec.26-1.1. Applicability of rules, regulations and sewer use
standards of the Western Virginia Water Authority.
All applicable rules, regulations, and sewer use standards of the Western
Virginia Water Authority (WVWA) shall apply to any sewer service or use
and any sewage treatment or discharge provided through or to any
facilities or property of the city.
Sec. 26-1.2. Authorization for the Western Virginia Water Authority
to enforce provisions of this chapter.
The Western Virginia Water Authority (WVWA) is hereby authorized, to
the extent permitted by law, to enforce all applicable provisions of
Chapter 26 of the Code of the City of Roanoke (1979), as amended. in
order to carry out the WVWA purposes of providing water, sewer service,
and sewage treatment to the residents of the city.
I:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendmenl.doc
1
Sec. 26-2.
Use of house or building without approved method of
disposal of sewage prohibited.
It shall be unlawful for the owner of any house or building used as a place
of human habitation, any warehouse, any public building or other place
where human beings congregate or are employed in the city to use or
occupy, or to rent or lease the same for the use or occupancy by any
person, or for any person to use or occupy the same unless and until the
house or building shall have been supplied or equipped with an approved
method of disposal, of human excreta. Such method of disposal shall
comply with the provisions of this chapter and the regulations of the state
department of health and the rules and regulations of the WVWA.
Sec. 26-3. Mandatory sewer connections.
The owner or person constructing a house or building as described in Sec.
26-2, on property abutting in any manner upon a street, alley, public right-
of-way or public easement through which runs a public sanitary sewer,
shall be required to connect such house or building with such sewer in
accordance with the provisions of this chapter and the rules and
regulations of the WVWA. Any person who shall fail to make such
connection, after sixty (60) days notice from the city maaager WVWA,
shall be guilty of a violation of this section. If a public sanitary sewer line
is not abutting such property, an off-site extension of the existing public
sanitary sewer system shall be made in accordance with the provisions of
this chapter. Off-site sewer system requirements are described further in
section 26-8.
Sec. 26-4.
Permit Authoization for sewer connections.
(a) It shall be unlawful for any person to make a connection to any
public sanitary sewer, unless a permitauthorization so to do has been
issued by the city maaagerWVWA. ,^.ppliCaliea fer slIell j'lemHt ffillSt be
made ia writiag by tlle oWller or alItllorizes ageat ef tlle pF6j'leFty iavolves,
at least twellty f-our (21) lIems bef-ore tlle csmmeaceffieat of tlle work.
SHcll applicatioa sllall giye tile exact locatioa of the property, the aame of
the owaer aas the aaffie of the persoa emj'lloyes te malee the ceaaectiea.
(b) The city maaager shall issue and keep a recor.e of all permits
reqHir-ed by this sectioa, and SHall see tllat slIcll cellllectiolls are ia
accordance with the staadard plans aad sj'leeifieatiells j'lreseribed therefor.
See. 2' 4.1. Sewer connection fees and charges.
Sewer oOllaectioa fees and CHarges shall be such as are, from time to time,
fixed and prescribes l;Jy tlle city coullcil. TlIese fees aas ellarges shall be
paid (a) ia full at tlle time the apj'llicatioa required by sectiDlls 2€ 1 or 2€ g
of this article is filed, or (b) pHFGUaat to tlle def-erres paymeat program set
f{lrth ia section 2 178.2 of this Code.
1:\WVW A\Chapter 26 SEWERS AND SEW AGE DISPOSAL Code Amendment.doc
2
Sec. 26.5. , Plans and specifications for connection of private drain
or sewer to public sewer.
All connections of private drains or sewers with to the public sewers Elf
within the city shall be made in accordance with the rules and regulations
and plans and specifications therefor prescribed by the city
managerWVWA.
"
Sec. 26-6.
Responsibility of plumbers or persons for dalTIage to
sewers or streets.
The licensed plumber or any other person who connects any private drain
with a public sewer shall be fielEI responsible for any injury 'lie !flay
€iffi5eand damages that may result to the sewer or any public street or
alley. HeSuch plumber or person shall restore the public street or alley to
its former condition to the satisfaction of the city manager,
***
Sec. 26-8.
Extension of sanitary sewers within city.
(a) Upoa llf811er llfllllieatisa for tlle eff site ~tellsioa of a llublio
sanitary se'l\'er withia tlle eity, tlle eity sllall bear oae half of tlle
eoastruetioa oost of suell exteasioa aall tlle aplllioant shall llay tlle otller
one lIalf of the eoastruetioa eost tllereof aall aay additioaal eost, less aay
er-ellits, as llrovillell ia tllis seetiea. If the eity partieillates ia tlle
coastruetion eost sf tlle off site ellteasioa, payrneat by the oity shall be
eue upoa eOHljlJetioa Ily the llfllllieaat, aall aeeelltaaee sf sHeh exteasioa
by tlle eity. }\a off site saaitary sewer is llefiaell as aay sewer system
loeatee or to Ile looatee oHtside sHeh hOHse er bHilding's llroperty. The eff
site sewer system shall be a pHillie saflitary sewer liae loeatell ia a street,
alley, pHillie right of '.vay er pulllie easemeat.
(Il) The applieaat shall llesiga aall iastall aa sff site llublie gravity
sewer maia to serve its pf811erty. All desiga for pulllie sewer maias sllall
be perf-efffiee Ily a professioaal eagineer, lieensed ia the COHlHloa'1.'ealtll
of '1irgiaia, aad must be approved by tlle eity. If an exteasiclB of aa off
site pulllic gravity se.....er main to the llrsflerty is lleteFHliaed aot to be
feasible by the city maaager aHe to its leagth, depth, aeyelopmeat,
sllllsurfaee conditions or cost, tlle applieaflt shall desiga liBll iastall a
pHlllic pressllfe ss',yer main .....ithia tlle llublie Fight ef way or publio
easement.
(0) If a house or IlHildiag is ooastructed at an elevaticlB tllat lloes BOt
permit gravity flow iato tlle publie sewer system, a private pLlmpiag
facility shall be csastruoted for sHoh lIsHse er builcIiag. The pHmpiag
faoility shall Ile located oa pri...ate property, with a private llFeSSHfe sewer
servioe liae ooaaeotiag sHch faoility witll the llHblic sewer maia. It shall be
1:\ WVW A \Chapter 26 SEWERS AND SEW AGE DISPOSAL Code Amendment.doc 3
tfle reafloasibility of the owaer to lHaiataia the fllllflJ'liag fadlity aad
related liaes oa tile owaer's flFGflerty. No pemHt to use suoh fasility shall
be issued uatil slloh time as tflere is reoorded ia the offiee of the derk of
eireuit eOllrt a maiateaaaee agreelHeat bet'::eea the owaer aad tile dty,
whereby the owaer aHd the owaer's heirs, graatees, slleeessors ia iaterest,
aHd assigas, agree to maiataia slleh f-aoilities.
(d) If aa ellteasioa of the off site publie pressllre se'Ner lHaia is HOt
deteflIliaed feasible by the sity lHaHager dlle to its leagth, deflth,
develoflmeat, sUBsunaoe ooaditioas or eost, the aflfllieaat lHay iastall a
sefltie taak eoastruoted ia aeeoFdaaee with the rules aHd r-egulatioas of the
state depar..meat of health.
( e) Credits will be allowed towar.as the iaereaaed eosts f-or aay off site
ellteasioas if the oity r-equires a liae size ia exeess of the miaimum size
required to serve tile llflplioaat. Credits will be eqllal to oae hlladr-ed (I (0)
pemeat of the differeaoe ia oost fer fumishiag aad iastalliag tile miaiffilllH
liae size aad fUffiishiag alld illstalliag the liae si",e othef\'iise required BY
the eity to serve tile llfljllieaat.
(f) Tile flaYlHellt by aay flersoll of any eests or ehllfges as set furth ia
tllis seetioll sllall HOt relieve slleh fler50a frolH the fla)'fllellt of all saaitary
sewer eeaaeetioa oosts, illellldiag the eoaaeetioa fees flreseribed by tile
eOllaeil pUfGllaat to seetioa 2li 1.1 of tllis Code.
(g) Not'llitllstalldillg aay other pwvisioa of this Code, wbeaever the
abuttiag OWIlef' is able to establish Haaadal iaa"ility to flay legally
ilHposed obarges illeideat to sueh eJltellsioa, tbe eity IHWlager may flf8Yide
for the aeeessllfY work aad laBor to aeeofflplisb slIeh ooaaeetioll aad
lI\lthorize the paymellt of sueh ellllfges ia lHolltllly illstalllHeats for a fleFiod
HOt to eJ18eed fiye (5) yellfs from tile date slIell ellllfges iaitially aeerue,
witll iater-est at the legal rate. SlIell deferred fla)'lHeats shall "e evideaeed
by a Bote aad seellr-ed by a deed of trust OB the property served by tile
ellteasioB to be reeorded, '.'.'itllollt expease to the eit)', ill tile elerk's offiee
of the eifCuit eourt of tile oity.
Any.extension ()f a public sanitary sewer within the city shall be done only
with the authorization from the WVWA pursuant to the rules and
regulations of the WVWA.
Sec. 26-9.
Easements for flublis sewers and storm drains.
Whenever, in the course of the authorized construction or extension of any
portion of the city's system of public S8'.vem or storm drains, it is planned
to construct any part thereof over privately owned property and the owner
of such property is willing to donate and convey to the city, without
charge, a perpetual easement and right-of-way therefor which conforms to
the plans and specifications for the project and such owner has tendered to
]:\ WVW A \Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 4
the city a deed of conveyance therefor, upon such form as is approved by
the city attorney, the city manager is hereby authorized to accept such
conveyance, on behalf of the city, and cause the same to be forthwith
delivered to the city clerk for recordation in the appropriate clerk's office.
Sec. 26 10.
Contracts far sC','I'er service out!Jide corporate limits.
The city manager is Hereey aHthorized, lIpell proper llflplieatioll therefor ia
'.vfltiag, to eater iato writtea eoatraets with the e"1:aefS or Iileeapants of
properties loeates oatside the corporate limits, Ilot ',vitmn areas at the time
serves with sewage treatment services ey the city anser allY existiag
coatract with Roanoke Coenty, providing fer the city's traasmissioll ans
treatment of sllch owner's or occepllflt's sewage er other '::astes, sllch
cOlltracts to be lIpOIl a staasard form of eelltract to ee' prepares aas
approves by the city attorney, bet to provise, inter alia, for the fello'.viag:
(1) .'1. conaectiell charge, in an affieHllt prescribes by the coalleil shall
be pTOvised f-or and pais fer each lInit conaectioa.
(2) The rate for traasponiag aad treatillg se"l:age or '.'Iastes shall ee
based Hfl0B \.:ater conSaInpti8f1 tEl be detemllaea as set f<0rta ia seetioH 26
25 of tms chapter; provided, however, any aflplieallt may, at his or its sele
e)_pease meter sech sewage after receiving .,yrittell approval frem the eity
manager of the methes alld meteriag se'/iee to be lIses.
(3) The eharges for saeh transportatioll and trcatment shall be as
established, frem time to time, ey ordia8flce of the coalleil of this city.
(1) The cOllnectioll charge for places ofelisiaess, indllstrial operations,
manllfactllring companies aas all other applicants f-er sllch service, ether
than domestic lIsers, shall Be fixed by the city manager.
(5) The sewage transmissioll aad treatmellt ser'/ice to Be reaaer-es by
the city may be siscontialled '::ith or ',yithollt notice lIpon aonpaymeat of
any charge alle to be pais the city for SHch sen'ice and ia the eVeH! of sach
discoatillllance of service for lIoapaymellt of a charge or charges, or ill the
eveat ef a recoHllectioll of aay prior service, siscontinlles by agreement, a
restora!ioll and recoanectioll eharge of tell sollMs ($10.00) shall be made
BY the city aas paid by such aflplicllflt.
(6) The mOllthly sewage tF8l1smissioll aad treatment charge shall, ill all
cases, commence as of the date of actllal ceaaection to the city's pHblie
sewer system aad, except for sllch cOllaectioas as may heretofore have
been made, the coallectioa CHarge hereinaBove pro vised shall be paid
prior to the malting of such connectioa.
(7) f.ny contract ellteTed into lIaser tHis seNion SHall Be termiaable by
the applicallt at allY time upon payment of all charges tlJeretof-ere accrued
I:\WVW A\Chapter 26 SEWERS AND SEW AGE DISPOSAL Code Amendment.doc 5
agaiast sajEl apfllieaat alld tllat aa)" sllell eoatmet may ire tel'llliaateEl by tile
eity at ll!lY time Hflea Sillty (80j Elays' flrisr astiee to sHell applieaat Elr
oeeHpllflt of tile eity's iateatioa so tEl tenniaate.
Sec. 26-11. Discharge of contents of septic tank cleaning trucks into
sanitary sewer.
(a) No owner or operator of a septic tank cleaning truck or other
similar vehicle shall discharge the contents thereof into the eft;fs-public
sanitary sewer system at any location, public or private, other than as
provided for and approved by the WVWA. A violation of this section shall
constitute a class 1 misdemeanor. at the Iseatlofts at the eity's sewage
Heatmellt plallt apprsveEl by tile eity mllllager. Tile eity fHllIlager shall
iaspeet eaell truek load to be Elisellarged iato sllell system llIld sllall lIave
the rigllt to rejeet any SHell truek load .....hieh, ia his sfliaioll, eSlltajas allY
materials '.vhkh eOHld ha'le aa aEl'/erse efieet ell the oflefatisa of the
sewage treatment plalll. The eity manager silall eaHse a list of SHeil
objeetioaable materials to be !'lssted llIIEI maEle available ts llIIY iateresteEl
persoll; howeyer, he shall haye the right ts rejeet truel. leads eoataiaing
other materials, if ia his opiRioa, SHeil materials eOllld have aa adyeFse
effeet oa the operatioa of the sewage treatmeRt pllllll.
(b) The o.....aer sr sfleratsr sf every septie taRk eleaniag tmek or
similar vehiele E1eliyeriRg the esateats thereof at the eity's sewage
treatment !'llant for treatment shall pay to the eity for SHeil serviee a eharge,
in the afHoHRt preseribeEl by the eOHfteil. SlIeil eharge shall l3e flaid at the
time of sHeh delivery; !'lrsviEleEl, that pemoRs regHlarly eagageEl ia sHch
bHsiness and makiag regHlar aelivery sf sHeh loads may, HpOR apfllieatioR
aHa Hpon establishmeat to the satisf-aetisa ef the eity manager sf a r-eeore
of gooEl ereElit aaa prompt paymeat of sl3ligatioas, make paymeRt of all
sHeh eharges oa a mORthly basis, withia tea (10) E1ays after majliag, by the
eity mllllager, of a bill for eharges ineHffeEl aHriag the flreeeEliRg moath;
other::ise, aD slIeh vehicle whose load silall haye beea aees!'lted for
malmeRt shall be pennitted to leaye tile premises of the sewage treatmeat
!'llllllt Hntil sHeh eilarge has beeR flaiEi.
Sec. 26-12. Backflow preventive valve for sanitary sewer drains.
(a) All building sanitary sewer drains that are known to be subject to
backflow of sewage by the overcharging of the public sewer system shall
be provided with a backflow preventive valve which shall be installed near
the inner face of the building's basement wall or, if there is no basement,
such valve shall be installed in an outside line and provisions made to
service such valve. The installation of a backflow preventive valve shall
be inspected by the WVWA and/or the city manager. Such valve shall meet
the technical requirements established by seetioRs P 1003.3, P 1003.~ aaa
P 1003.5 of tile bllilaiag code the applicable provisions of the Uniform
Statewide Building Code adopted by section ~ 7-5 of this Code, and
l:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 6
such valve shall be installed in accordance with seetions P HlQ3.2 and P
1003.6 of such building code and any regulations promulgated by the
WVWA and/or the city manager, which shall be available for public
inspection.
***
(c) It shall be the duty and responsibility of the building owner or his
designee to maintain the valve required by this section in prqper working
condition. The failure of any building owner to install or have installed
such backflow preventive valve, or the failure of any such owner or lessee,
where the lessee is responsible for maintenance, to maintain such
backflow preventive valve shall relieve the city and the WVWA of any and
all liability for damage caused as a result of sewage backflow.
* * *
.^,RTICLE ll. SEW:\GE TRE:\TMe~!T .^~"!D DISPOS1\L CH.-^.RGES
GENER.\LL Y
See. 26 :23. Definitions.
The fsllowing wonls and pMases, 'lIhen Ilsed in this article, shall, fsr the
pllfposes sf this artiele, ha'le the f-ollswing Feapecti'le mellRings, elleept
where the contellt dearly indieates a siffeFent meaaiag.:
Charges: The f-ees or charges imposes under this article for the treatmeat
lIRd diaposal sf sewage.
PUF€haser: E'lery persen "liho pHrchases water.
Seller: Every persea who sells or furnishes water.
See. 26 24. Violations of aFtiele.
.'\ay seller 'liolatiag the prsvisioas of this article, aIld My officer, ageat or
employee of aay seller violatiag the previsioas of this article, shall be
gllilty sf a Class 1 mfsdemeansr. Coayictioa of Sllch violatioa shall aet
relieve aay sllch peraoa from the paymeat sf the charges iHljlssed by this
article aad due from him.
See. 26 25. Imflosed; Opfllieation; eomflutation.
(a) There is hereby imposed by the city, upoa the several dasses of
Ilsers, as setined ia sectioa 26 13, dischargiag '."later, se'Nage or other
effllleace into the city's sanitary se'.\'er system tMSllgh facilities owned or
coatrolled BY them, or pemliuiag others se Is do, for the tr-eatment llfld
dispssal of Stich sewage, charges in sllcll amsllat as are prescribed from
time to time by the city cOllacil; proyided, Ilowever, that tile eity manager
may, from time to time, cause the charges prescribed f-er Class IH users to
be promted.
1:\ WVW A \Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc
7
(b) The charges illlflosed uader this sectioa upI'm tire several claoses of
H5eFS shall apply to:
(I) fJI regular eity water customeFS, based Hpoa water eoasHmed and
ShO';/R oa the customers' periodic water 13i11s, less iaereased cllarges, if
llHY, illlflesed for pHmpiag; pre'/ided, howe'/er, that ia lieH of tile aeeve,
llHY clistomer may, at his sole eJlpeaOe, meter Ilis sewage, after Feceiyiag
wnneR llflflfeyal of the city mllilager of the metllod or metenag deyiee to
!:Je used.
(2) 1\}1 coasumers ef uametered '.vater fr-em llH iadiyidHa! er
iadepeadeat ',yater COlllflllHY, baoee! Hpoa water eORsumed as tile same
wOlile! lu!",'e beea showa OR the eHstomer's fleriodie water bill had slich !:Jill
13eea calclilated aRe! readered !:Jy tile eity.
(3) All Fegular coaSlimers ef metered 'Nater from an iae!ividHal €Jr
iadepeadeat '.vater compllHY, 13asee! upoa 'Nater eoaslimed as tile same
wOlild lla'/e 13eea sllowa OR the Emstomer's flefiodie ';/ater !:JiIlllad suell13i11
!:Jeea ealclilated llild readered!:Jy the city.
(4) .\11 peFsoas wllose SOliFee of water is from aRY weller otller sUflflly
aot furnishee! ia tile maRaer stated ia flaragrllfllls (I), (2) er (3) of this
sHbsectioa, basee! UpOR water soaslimed as tile same 'Nolile! have beeR
showa ea the cHstemer's periodie \'/ater !:JiIIllae! slicll13i11 beeR ealclilated
llHd reae!ered by the city.
(5) .\11 perSORS '.vhose SOlirce of water for a siagle establishmeat or
eRterprise is furnished frem two (2) or more of tile SOliFces meat1eRed ia
paragraphs (I) throligll (4) of tllis subseetioa, based upea '.yater coasumed
as the same '.yould haye 13eeR sllowa oa the customer's periodie 'l/ater bill
hae! such bill 13eea caleHlated aRd reRderee! !:Jy the oity.
ec) Except as e€JRtelllfllated ia flaragFllj3hs (I) aad (5) of su13sectiea (b)
of this sectioR, the charges heFeby imflosed shall !:Je complited eR eaell
'.vater eOIlIleetiefl or serviee.
See. 26 26. Metering OF meosllFing woteF disehoFged into seweF
system.
'Nhcre practicable, a meter of a type elirreatly Hsed 13y tile city's 'l,'ater
system shall be Hsed ia detemHaiag the amoHat of water ROt fHFflished ia
the maRaer stated iR paragraphs (I), (2) or (3) €If sH13sectiea 213 25(13), blit
aeyeltheless beiag discharged iato the city's sllHitary sewer system; or if it
is ROt practicable to meter the same, by slich etller method of meaouremeRt
or estimatioR as the city maaager shall deem to be fair aRd eCjHitable.
I:\WVW A\Chapter 26 SEWERS AND SEW AGE DISPOSAL Code Amendment.doc
8
See. 26 27.' ReductioR.
Persons not diseharging the entire volHme af ',.;ater Hsed by them inta the
city's sanitary sewer system shall Be a1la\'/tJa a reduetian in the eharges
iHljlosed Hnder this artiele, if sueh perDans install, at their expease,
facilities satisfactory to the eity manager far measuring the valume either
diseaargea ar Rat aiseharged into the oity's saaitary sev;er system.
See. 26 28. WileR payable.
The eharges iHljlosed by seetioR 213 25 upan persons ebtaining water from
the SOHrees mentioaed iR paragraphs (1), (2), (3) ana (5) of sllBseetian (1l)
of SHea seetion, shall Be aile alla payable Oil the same aay' as taeir
respeetive .",ater bills. Tae eharges so imposea upon persons obtai Ring
water from the souree mentionea in paragraph (4) af sllBseetion (1l) of
slleh seetion shall be payable montltiy ana saall Be due aa reeeipt af the
bill therefor.
See. 26 29. CollectioR geReFally; Feports to diFeetoF of tiRaRee.
The eharges iHljlosea lIaaer tbis artiele shall be ealleetea BY eaeh
aistriblltor Elr seller of "vater ff{)m the pllrehaser thereElf ana all sHeh
eharges shall be paia BY the pllrehaser to the seller thereof f-er the lIse of
the eity at tae times that the perioaie pllrehase priees for slIeh water shall
beeome alle alla payable llnaer the agreement Betweea the pllfehaser aaa
the seller. It shall be the allty af every slleh seller, in aeting as sueh
eEllleeting meaillm Elf ageney for tlle eity, to eolleet from the pllrehaser, for
the lIse of the eity, the eharges imposea lInaer this aFliele, at tlle time of
eolleetiag his periodie water eharges alla Beth the a/Hellnt of his water
bills aaa the amount of tlle eharges eolleetea dllring eaeh ealenaar /Honth
shall be reported by eaeh seller te tlle aireetor af finanee on or befoFll the
fifteenth day of the moath next following, together with the aame aad
aaar-ess of aRY pllrehaser whe has refllsea to pay the eharges imposed
Imaer this artiele, and the amollRts of slleh eharges aile frs/H him.
Simllltaneollsly therewith, the seller shall remit to the eity /HlIRager all
SliGh eharges so eolleeted aRa reported. TlIe reEjuirea repsR shall be in the
form preseribea by the aireetor of fiRanee.
See. 26 30. SelleF's FeeoFes.
Eaeh seller shall keep eomplete reeoras sho'.ving all pHrehases sf "vater
from him in the city. Sm;h reesras shall sllew the priee ehargea against
eaeh purehaser with respeet to tlle pHreaase, the aate thereef, the date ef
payment thereof ana the amoHnt of tlle ellarges imposed lInaer this artiele.
Slleh reeor-ds shall be kept open fef inspeetion by the aHly allthefizea
agents of the eity at reasonable times, ana tHe fHll y aHthorizea agents of
the eity shall have the right, power lIRd alllhority to make transeripts
thereof dllfing SHeH times as they may desir'll.
I:\WVWA\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 9
See. 26 J1. Dllty of diFeetoF of finonee to eolleet; disposition of
funds.
The direetor of finanee shall 13e empo'Nered to and eharged 'l/itH tile dllty
of eolleeting tHe eharges ilBJ30sed Ilnaer this artiele and shaIl eatlse all
money so eolleeted to 13e aeposited in 13anks, as direeted by the eity
treasllrer, to the ereait of the "City of Roanoke Sewage Treatment Fllnd. n
***
ARTICLE ill. SEWER USE STANDARDS
Sec. 26-43. Definitions.
***
Control authority for purposes of this article only shall mean the eity
manager or his WVWA or its duly authorized representative.
* * *
Normal Wastewater means wastewater discharged into the sanitary sewers
in which the average concentration of total suspended solids and BOD is
not more than two hundred fifty (250) mglI, total phosphorus is not more
than fifteen (15) mglI, total Kjeldahl nitrogen is not more than eighteen
(18) mg/l and total flow is Hot more tHan t'Nent)' five tHollsand (25,000)
gallons per aayand the discharge is not subject to 40 CFR Part 403.
* * *
Plant means the City of Roanoke WVWA's Regional Water Pollution
Control Plant.
* * *
P.O.T.W. means a publicly-owned treatment works; a "treatment works"
as defined by Section 212 of the Act (33 U.S.c. Sec. 1292) which is
owned by the eityWVWA. This definition includes any devices or systems
used in the collection, storage, treatment, recycling, and reclamation of
sewage or industrial wastes of a liquid nature and any conveyances which
convey wastewater to a treatment plant.
* * *
Public sewer means pipe or conduit carrying wastewater or unpolluted
drainage in which owners of abutting properties shall have the use, subject
to control by the eityWVWA.
1:\ wvw A \Chapter 26 SEWERS AND SEWAGE DJSPOSAL Code Amendment.doc
10
***
Storm sewer means a ~ city owned sewer which carries storm and
surface waters and drainage and into which domestic wastewater or
industrial wastes are not intentionally passed.
***
User charge means the charge made to those persons wh,o discharge
normal wastewater into the ~ WVW A's sewer system. This charge shall
inclllde a propoftienate share af any capital improvements to the system
(carital costs).
* * *
Wastewater treatment plant means any atyWVWA-owned facilities,
devices and structures used for receiving, processing and treating
wastewater, industrial wastes and sludge from the sanitary sewers.
***
Western Vindnia Water Authority (WVWA) means the Western Virginia
Water Authority, a public body corporate established pursuant to the
Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2, Code of
Virginia (1950), as amended.
Sec. 26-44.
General requirements.
(a) All discharges into any public sewers shall conform to the
requirements of this article; the Virginia Department of Health, this
chapter, and the rules and regulations of the WVWA; however, the federal
categorical pretreatment standards as amended, 40 C.F.R. Chapter I,
Subchapter N, Parts 401-471, or any standards imposed by the Virginia
department of environmental quality, water programs or its successor in
authority, as amended, are hereby incorporated by reference where
applicable and shall take precedence where such standards are more
stringent than those set forth in this artieleabove.
(b) No significant industrial user or other user as determined by the
control authority shall discharge industrial wastewaters into the sanitary
sewer system without an appropriate industrial waste discharge permit as
provided in this article and the rules and regulations of the WVWA.
***
(d) Unless authorized by the Virginia department of environmental
quality, water programs or its successor in authority, no person shall
deposit or discharge any waste included in subsection (c) of this section on
1:\ WVW A \Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 11
public or private property in or adjacent to any natural butlet, watercourse,
storm sewer or other area within the jurisdiction of the city.
***
(g) In the event of an emergency, as determined by the control
authority, the control authority and/or the city shall be authorized to
immediately halt any actual or threatened discharge.
*.* *
Sec. 26-47. Discharge of garbage.
(a) No person may discharge garbage into public sewers, unless it is
shredded to a aegree tllat all partieles eaa ile earried freely under tile fiB'''''
eonditions nBfffially prevailing in puillie se'.vers. Partieles greater tllan
one half ineh in any dimeasion ar-e llrehiilited.except as may be authorized
by the WVW A.
* * *
Sec. 26-48, ' Discharge of stormwater and other unpolluted
drainage.
(a) No person shall discharge into public sanitary sewers:
* * *
(3) Any other substance or item prohibited by the WVW A.
(b) The eoatrol autlloritycity manager shall designate storm sewers
and other water courses into which unpolluted drainage described in
subsection (a) of this section may be discharged.
***
Sec. 26-55. Measnrement, sampling, etc., and report of discharges.
(a) The owner of each facility discharging other than normal
wastewater or discharging Group A wastewater shall upon the written
request of the control authority submit monthly, or at other frequency as
may be required by the control authority, to the ~WVWA, on forms
supplied by the ~WVWA, a certified statement of the quantities of its
wastes discharged into the sewers and sewage works of the ~WVWA or
into any sewer connected therewith. Copies of pertinent water bills may be
required to be submitted with the above statement. Such documents shall
be filed with the ~WVWA not later than the tenth day of the following
month. A separate statement shall be filed for each industrial plant. The
I:\WVWA\Chapler 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 12
total quantities of wastes to be measured and certified by the person so
discharging shall be established by the control authority and shall, as a
minimum, include:
* * *
(c) In order to provide for accurate sampling and measurement of
industrial wastes, each person discharging Group A wastewater, or other
regulated wastewater, if deemed necessary by the control authority, shall
provide and inaintain, on each of its industrial waste outlet sewers, a large
manhole or sampling chamber to be located outside or near its plant
boundary line, where feasible. If inside the plant fence, there shall be a
gate near the sampling chamber with a key furnished to the eityWVWA.
There shall be ample room provided in each sampling chamber to enable
convenient inspection and sampling by the ~WVWA and/or the city.
* * *
Sec. 26-57. Waiver or modification of requirements of article.
The control authority shall have the right to waive or modify as may be
allowed by the WVWA, on an interim basis to be noted in any permit
issued under this article, the requirements of this article as they pertain to
strength of contaminants. No such waiver or modification shall be granted
contrary to any city, state or federal regulation and. no waiver or
modification shall be granted, if it would result in the ~WVWA violating
its discharge permit, as it is now issued or as such permit may be
amended.
Sec. 26-58.
Charges generally.
Persons making discharges of industrial waste shall pay a charge to cover
the cost of collection and treatment in addition to capital costs as provided
for by the WVWA. When a permit application for industrial waste is
approved, the city, the WVWA, or its authorized representative shall issue a
permit stating:
(I) The terms of acceptance by the city or the WVWA; and
***
Sec. 26-59. User charges and added costs.
User charges and added costs shall be set by the WVWA and paid to the
WVWA as set forth in its rules and regulations.
(a) If the vol lime or character of the waste to be treated by the city
meets the reqBirerneflts of other proyisiefls of this article and E10es flet
calise oyerloading of the sewage collectieR, tmatmeflt Elr E1isposal facilities
I:\WVW A\Chapter 26 SEWERS AND SEW AGE DISPOSAL Code Amendment.doc 13
of the city, the control aHthority shall r-e(]uire that the t!i.chllf'ger pay a
chllf'ge te Be eetermfaed ff{)m the sehedule sf ehllf'ges whieh shall inelude
capital eosts.
(b) If preps see t!i.ehllf'ge sf ',yaste i. reoponsible for eJleeeeing the
ellisting eapaeity of the 'lIaotev/ater treatment faeilities and the '.vaste',yater
treatmeat plllllt ffiIlSt Be upgraded, expanded or enlllf'get! ia ort!er to treat
the wastewater, the eSRtrol allthority shall f-e(]llire that the t!isehllf'ger pay
ill full all aE!E!et! essts v.bieh shall illeJllE!e eapital eosts the eity may iaellr
dlle to aeeeptanee of the waste'.vater,
(e) The senedule of ehllf'geo pllrsuallt to sllBseetion (a) sf this seetioll
shall ineluE!e, BHt not Be limited to:
(1) Capital eosts, iReludiag deBt retiremeat llIlE! iaterest en deBt, ef the
city's eost. on all eapital outlays for eolleeting llIld tr-eating the waste,
iaeIudiRg new eapital oHtlay ailE! the pfOpeftienate part of the value sf the
existiRg system used in handling ant! treating '/Iaote; anE!
(2) Operation and maintellallee eests (eapitalized), iaelueing Imt nst
limited to, salllf'ies ant! './ages, power eosts, eests ef ehemieal. anE!
sl1pplies, proper allo'/lllllees for maintenanee, depreeiatioll, overhead and
offiee ellpease.
See. 26 6(1. Sehedllle of ehorges,
(a) Persoas disehllf'ging wastewater shall pay a ehllf'ge to eoyer the
capital eost ana the eost of eolleetioll llfIa treatmellt sf all waotewater
dischllf'gea.
(1) iVl Clas. I Hsero dischllf'ging aeRBal wastewater sr GroHp B
waotewater shall pay a user ehllf'ge eompHtet! llpOIl eosts per '/slllme of
wastewater disehargea.
(2) /.11 Claos II llsers dischllf'ging Grsllp ^ waste'.yater shall ha'/e their
Hser chllf'ge eompl1ted Hpoa a eo.t per llnit '/olume basis for the ba.e
amollat pll1s the Hnit eo at of treatmeRt f-or all eyer the Base amouRt for
volllme, bioehemieal oxygea demaaa (BOD), sl1spendea soliss (SS),
phosphsFlls (P), and total Kjel8ah1 Ritrogen (N). !II eOlflj'lHtillg the
contaiamellt loadiag, the parameter eoneentrations for aORBal waste'll'ater
will be eSFlsidered a. stalldllf's strength in aetermiaing the base amollnt in
the emu eat disehllf'ge flow.
Initially, the responsibility f-or deterHHning the eOlltaminant lsaaiag for
eaeh category of establishmellt will be that of the control allthority.
Howe'/er, each establisfllfleBt mll.t verify its myn csntaminant lsading
monthly by initiating a sampling aIld analytical program at its own
expense and with the approval of the control authority.
1:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 14
(b) The IInit costs to be IIsed to eeHlflllte the eharge for ClaDs I ans II
IIsers shall be establishes by the eOlltrol EIlIthority. The IInit eests fer all
IISeFS alla the alle'.'Ianees for llefHlal wastewater fer IIsem may be revises
as neeessary te eeffiJspond to ellITent eests !IRS eJ,periellee. Reyisiolls may
be made, no more eFtea thall enee per year, IIpea approval of the eentrDI
alllhoritj'. The lIser eharge fer IIsers shall be eemplltes as folle-::s:
ClaDs I Users: CII VII)( 'lEi
Class II Users: Cs - VII)( Vd I Vs I 'Ie I Bs I Be I Se Se ! Ps Po I Ns
Ne
And;
T:\BLE INSET:
CII '". ,.-" , T
Cs
Va Unit Cost sf treatmeat ehargeaale to nSfHlal
n,." ^"^ _.,
,
"a Volllme of \~laste\~/ater from nsrmal
" AAA ". \
,
','5 '.'eh:lfBe of Class H '.yastewater (1,000 gals.)
ill eJwess of Class I waste'.vater
'TO Cost of treating 1,000 gals. of Class H
,,,.,, Aron _"
,
Bs Class II \~/aste\~:ater BOD eSlltriblltiell III
eJ,eess of Class I wastewater limit (l13s.)
Be Cost of treating ClaDS II BOD eentriJollltioll
f$IHr.1
Ss Class II wante'::ater SS eOlltri13l1tiea in exoess
of Class I waste'.vater limit (las.)
Se Cost Elf treating Class II SS eelltriblltioll
f$IHr.1
Ps Class II waste,>vater phosphorus eOlltri13l1tion
ill elleess of Class I waste'.vater limit (lbs.)
Pe Cost ef treatillg Class II pllesphsrus
eOfltriblltioll ($f.Ib.)
Ns - Class II ....;astewater uaoxidizea nitrogell
cOlltri13l1tiofl in exeess of Clans I wastewater
limit (Ias.)
Ne Cest af treating Class II pilespherus
eOlltriblltiofl ($l1a.)
See. 26 (it. :\djllstment of eil8Fges,
(a) Tile elty may adjllst oharges at least aHllllally to refleet oaanges in
the oharaoteristies of wastewater 13ased on tile r-eslllts of sampling ana
testing.
I:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc
15
(b) Tile eity shall review atleaGt aHnllally the basis fer determining
eharges and shall adjllst tee Ilnit tr-eatrnellt east in tae fermllla ta refleet
inereases or deereases in wastewater treatment eosts based an the pr-evialls
year's e)[perienee.
8ee. All 112. BiIliRg aREI paymeRt of charges.
(a) The eity may bill tee diseearger by tee monte sr by tee Ejllarter alld
shall silo..... ',vaste eharges as a sepafate item an tile reglllar bill for water
and sewer eaarges. Tile diseharger seall pay ill aeeardanee wite praetiees
existing for payment of sewer eilarges.
(b) In additioll to sanetions previded fGr by tais artiele, tee eity is
elltitled ta exereise sanetions provided fGr 13y tee otaer or-dinanees sf tae
eity fer failllre to pay tile bill for water and sanitary sewer servise weell
ffile.,
Sec. 26-63. Right of entry to enforce article.
(a) The control authority and other duly authorized employees, agents,
or representatives of the city and/or the WVW A bearing proper credentials
and identification shall be authorized to enter any public or private
property at any reasonable time for the purpose of enforcing this
aFtielechapter for sampling purposes, inspect monitoring equipment and to
inspect and copy all documents relevant to the enforcement of this
aFtielechapter, including, without limitation, monitoring reports.
(b) Appropriate information submitted to the control authority and/or
the city pursuant to these regulations excluding any information utilized in
determining effluent limits may be claimed as confidential by the
submitter at the time of submission by stamping the words "confidential
business information" on each page containing such information. If a
claim is asserted, the information shall be treated in accordance with
applicable law.
Sec. 26-64. Authority to disconnect service.
(a) The city reserves the right to request the WVWA to terminate water
and wastewater disposal services and disconnect a customer from the
system and revoke any discharge permit issued under this article when:
***
(2) A governmental agency informs the city or the WVWA that the
effluent from the wastewater treatment plant is no longer of a quality
permitted for discharge into a watercourse, and it is found that the
customer is delivering wastewater to the ~WVWA 's system that cannot
I:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc
]6
be sufficiently treated or requires treatment that is not provided by the
€ityWVWA as normal domestic treatment; or
***
(b) If service is disconnected pursuant to subsection (a)(2) of this
section, the e#yWVWA shall:
***
(3) Continue disconnection until such time as the customer provides
additional pretreatment or other facilities designed to. remove the
objectionable characteristics from ffisits wastes,
* * *
Sec. 26.66. Penalty for violations.
(a) A person who violates the provisions of this article shall be guilty
of a Class I misdemeanor and upon conviction is punishable by a fine of
not more than two thousand five hundred dollars ($2,500.00) per violation
per day and confinement in jail for not more than twelve (12) months,
either or both. In the event of a violation, the control authority shall also
have the right to terminate the sewer and water connection and the city
shall have the right to request the WVWA to terminate such connections.
(b) Alternatively or in addition to proceeding under authority of
subsection (a) of this section, the control authority and/or city may
provide that administrative civil fines be assessed against any person who
violates the provisions of this article or any orders, rules, regulations, or
permits issued hereunder or pursuant to the city's and/or the WVWA's
enforcement response plan. Such administrative civil fines may be in an
amount up to two thousand five hundred dollars ($2,500.00) per violation
per day, the amount to be set by the WVWA and/or the city manager. Each
day on which a violation occurs or continues shall be deemed a separate
and distinct violation. The enforcement of such administrative civil fines
may be had through the courts of the Commonwealth of Virginia in
addition to any other legal means available to the WVWA and/or the city.
In addition to the administrative civil fines provided for herein, the WVWA
and/or the city may also recover reasonable attorney's fees, court costs,
court reporter's fees, expert witness fees and other expenses of litigation
by an appropriate suit at law against any such person found to have
violated the provisions of this article or any orders, rules, regulations, or
permits issued hereunder or pursuant to the city's and/or the WVWA's
enforcement response plan.
(c) Alternatively or in addition to proceeding under authority of
subsections (a) and/or (b) of this section, the control authority and/or city
is entitled to pursue all other criminal and civil remedies to which it is
J:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc 17
entitled under authority of state' statutes or other ordinances of the city
against a person conducting a prohibited discharge or violating a
pretreatment standard or requirement, including, without limitation,
injunctive relief.
(d) Any person who knowingly makes any false statements,
representations or certifications in any application, record, report, plan or
other document files required to be maintained pursuant to this article or
by the WVWA, or wastewater permit, or who falsifies, tampers with, or
knowingly renders inaccurate any monitoring device or method required
under this article or, by the WVWA shall, upon conviction, be punishable
by a fine of not more than two thousand five hundred dollars ($2,500.00)
per violation, per day, or imprisonment for not more than twelve (12)
months, or both.
(e) The control authority and/or city manager shall be authorized to
implement such other program and enforcement mechanisms as are
consistent with regulatory guidelines and are deemed appropriate.
Sec. 26-67. Payment of costs for work required by prohibited
deposits.
In any case where a sewer main or pipe connection is stopped or choked by
any materials or rubbish being deposited therein contrary to the provisions
of this article, by any tenant or property owner, upon due ascertainment by
the city maHager, he WVWA, it shall cause the main pipe connection to be
opened, cleaned or repaired, and shall cause the cost of doing such work to
be collected from the property owner. The payment of such cost shall not
relieve any person from the prosecution for a violation of this article.
* * *
2. This ordinance shall be in full force and effect on and after July 1, 2004.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is dispensed with.
ATTEST ~~
A ~ .J I tvJvv-
City Clerk.
I:\WVW A\Chapter 26 SEWERS AND SEWAGE DISPOSAL Code Amendment.doc
18
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE. SW
ROANOKE, VIRGINIA 24()1I-1595
WILLIAM M. HACKWORTH
CITY ATIDRNEY
TELEPHONE: 540-853-243]
FAX; 540--853-122]
EMAIL cityatty@ci.roanoke.va.us
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANTCITY ATTORNEYS
Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
June 21,2004
Subject:
Amendment to Chapter 26, Sewers and Sewal!:e Disposal, of the Code of the
City of Roanoke (1979), as amended
Dear Mayor Smith and Members of Council:
The Western Virginia Water Authority ("Authority") will begin operation July I, 2004.
Ownership and operation of the City of Roanoke's and the County of Roanoke's water and
sewage facilities will become the assets of the new entity as of July 1, 2004. Because of this,
several changes to the City Code are necessary. Specifically, certain sections of Chapter 26,
Sewers and Sewall:e Disposal, of the Code of the City of Roanoke (1979), as amended, need to be
amended and other sections repealed as a result of the creation of the Authority.
Because the Authority will establish its own rules, regulations, fees, and charges, sections
of Chapter 26, Sewers and Sewage Disposal, which pertain to rules and regulations, general
operation of the Water Pollution Control Division of the Utilities Department, fees, and charges
will no longer be applicable and need to be either amended or repealed. The amendments revise
the definition of certain terms in the Sewer Use Standards, delete any reference to activities no
longer governed by the City, and specifically add the Authority to certain sections to reflect the
existence of the Authority and authorize the Authority, to the extent permitted by law, to enforce
such code provisions. Our office has worked with counsel for the Authority on these Code
revisions.
It is my recommendation that Chapter 26, Sewers and Sewage DisDosaI. of the Code of
the City of Roanoke (1979), as amended, be amended to be in full force and effect on and after
July 1, 2004.
With kindest personal regards, I am
WMH/GET/lsc
c: Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
Michael T. McEvoy, Director of Utilities
S incerel y yours,
(J~~.~
William M. Hackworth
City Attorney
I:\WVW A\CounciI Letter Amend Chapter 36 Sewers and Sewage Disposal.doc
.."'...."..,,,-....
.....~.~~"..
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #24-27-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No, 36740-062104 repealing 9935-1 through
35-4, of Article I, In General, and amending and reordaining 9935-14, 35-16,
35-17, and 35-23, repealing 9935-22 and 35-26, of Article II, Carvins Cove
Natural Reserve, and repealing 9935-42 through 35-56, of Division 2, Boatina, of
Article II, Carvins Cove Natural Reserve, of Chapter 35, Water, of the Code of the
City of Roanoke (1979), as amended, adding appropriate references to the Western
Virginia Water Authority, and repealing those sections no longer applicable as a
result of creation of the Western Virginia Water Authority, effective July 1, 2004,
The abovereferenced measure was adopted by the Council of the City of Roanoke
ata regular meeting which was held on Monday, June 21, 2004.
;;:y~ l ~
Mary F. Parker, CMC
CiW Clerk .
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: The Honorable Robert p, Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D, Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R, Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W, Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W, Burkart, III, Judge, General District Court
The Honorable Jacqueline F, Ward Talevi, Judge, General District Court
The Honorable John B, Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The HonorableJoseph M. Clarke, II,Judge,Juvenile and Domestic Relations District
Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S, W" Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B, Stewart, Office of the Magistrate
Lora A, Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A, Hall, Director of Finance
Sherman M, Stovall, Director, Office of Management and Budget
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority
Michael T, McEvoy, Director, Utilities
/,
.....\., I
~) \o~,
l.>~\\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No, 36740-062104,
AN ORDINANCE repealing SS35-1 through 35-4, of Article I, In General, and amending
and reordaining SS35-14, 35-16, 35-17, and 35-23, and repealing SS35-22 and 35-26, of Article II,
Carvins Cove Natural Reserve, and repealing SS35-42 through 35-56, of Division 2, Boating. of
Article II, Carvins Cove Natural Reserve, of Chapter 35, Water, of the Code ofthe City of Roanoke
(1979), as amended, adding appropriate references to the Western Virginia Water Authority, and
repealing those sections no longer applicable as a result of the creation of the Western Virginia
Water Authority; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Sections 35-1 through 35-4, Article I, In General, of Chapter 35, Water, of the Code
of the City of Roanoke (1979), as amended, are hereby repealed.
See. 35 I. Rilles aml reE:lllatisfls f-or oaeratiofl of',yater division.
Rilles ailS regulatiofls governiflg tile operation of t.fie eity's water division shall be
establisiles by resolution of the eily eouflcil.
Sec. 35 2. Ccrtain material not to be Ilsed in water distfiblltion llifles or Rttines.
(a) In all Hew cOflslrnction Ilsing water distrieation pipes and in tile sueseqllent
rejlair or r6jllaeemeflt of any of the same, gal',-anized fCFfOIlS pipe or fittings shall Hot
be used.
(b) ,,'\By pemon conyieted ofyiolating this section shall be Jlunishable by a fifle of
Hot more than one thollsand dollafS ($1,000.09).
Sec. 35 3. Water eonnectioR fees and eharges.
Water cOllflection fees and clllH"ges shall be such as are, from time to time, fixed and
prescribed by the city cOllncil.
a-ca.-water
06/11/04
1
See. 35 1. Serviee ehan:es.
The rates and eharges to Be eollested fer '.vater ser/iee furnished 13)' the sit)' shall Be
as llresenees frem time te time BY the eit)' eOlHleil.
* * *
2. Subsection (b) of 935-14, Application of article; definition, and 935-16, Designation
and use of restricted area, of Division 1, Generally, of Article II, Carvins Cove Natural Reserve, of
Chapter 35, Water, ofthe Code ofthe City of Roanoke (1979), as amended, are hereby amended and
reordained, by amending the definition of the term, "Carvins Cove Natural Reserve", and by the
addition of a reference to the Western Virginia Water Authority and the City of Roanoke, to read and
provide as follows:
935-14. Application of article; definition.
* * *
(b) Unless indicated to the contrary, the term "Carvins Cove Natural Reserve," as
used in this article, shall mean all ofthe land, aRslimd UHaerwater, owned by
the city, situated partly in the County of Roanoke and partly in the County of
Botetourt, and extending beyond the watershed ofCarvins Creek, eontaifJffig
llfljlre)(imately twelve thelisana (12,900) aeres. Such property shall not
include property owned by the Western Virginia Water Authority.
* * *
935-16. Desi~ation and use of restricted area.
That part of the Carvins Cove Natural Reserve situated immediately above and
within approximately five hundred (500) feet of the dam, inelliaing laRa aR8 ':/ater,
shall be a permanent restricted area and the boundaries thereof suitably marked by
either the City or the Western Virginia Water Authority as agreed. Any portion of the
~ boundaries within the Carvins Cove Natural Reserve may be reasonably
extended or contracted, from time to time, in the discretion ofthe city manager. The
establishment of this restricted area is for the specific purpose of safeguarding the
city's water supply. However, the dam may be visited by persons on foot within the
Carvins Cove Natural Reserve only for the purpose of obtaining general views of the
dam and adjoining area. Employees ofthe city, when engaged in the performance of
their duties, may visit the restricted area at any time.
o-ca-water
06/11/04
2
3. Section 35-17, Designation and general use of recreational area, of Division !,
Generallv, of Article II, Carvins Cove Natural Reserve, of Chapter 35, Water, of the Code of the City
of Roanoke (1979), as amended, is hereby amended and reordained, by amending subsection (b), to
revise recreational privileges, to read and provide as follows:
g35-17. Designation and general use of recreational area.
* * *
f3j(l)
81(2)
~(3)
f6j(4)
Recreational privileges, for the purposes of this article, are hereby classified
as:
FishiRg,
Boating, with the use of gasoliae boat metors Rot eJ,eeeeliRg teR (10)
hOfG8j3ewer, exeept for e1esigaateel patrol pemoIlRel autherizeel by the eity
mBHager,
Picnicking,
Hiking,
Bicycling, and
Horseback riding.
(b)
(1)
(2)
* * *
4. Section 35-22, Fishing, of Division 1, Generallv, of Article II, Carvins Cove Natural
Reserve, of Chapter 35, Water, of the Code ofthe City of Roanoke (1979), as amended, is hereby
repealed.
See. 35 22. Fishiag.
(a) It shall be lawful f-or all persoRs who eemp'ywith this artie'e lII1e1 the laws of
the state te fish withiR the CarviRs CO'le Natural Reserve bep-veeR 6:39 a.m. BHel9:30.
p.m. !fam }\flrill tlrrellgfl OctoBer 31 of lII1)' ealeRelar year, aRel8:30 a.m. aRS 6:30
p.m. !fom Navember 1 through Mareh 31 ef aR)' ealeRaar year, without paying lII1Y
f-ea te the city for the privilege of fiohiag auriag those hOllrs.
(b) Fishiag shall Be permitteel ia the CarviRs Ceye }!ataral Reserve !fom boats,
from the share aReI, wheR estab'isheel, from fishiag piers, bat Ret !fam Boat piers er
withiR the Boat seeks. Ne fish, of any leiaa, takea ffom the waters ofthe area SHall be
sola er Barterea.
(c) Ne afjaatie bait, inelasiag BlIt Hot limitea ta minnows or ether fiSH, erayfish
or !fogs, SHall Be lIGea ia fishiag iR the Carvins Ceve Natural Resene. No aquatie
o-ca-water
061111D4
3
bait eontainers shall be in the possession of aBJ' person in the Carvins Cove N atlH'al
Reserve.
5. Section 35-23, Swimming prohibited, of Division 1, Generally, of Article IT, Carvins
Coye Natural Reserve, of Chapter 35, Water, of the Code of the City of Roanoke (1979), as
amended, is hereby amended to read and proyide as follows:
Section 35-23, Swimming prohibited.
It shall be unlawful for any person to swim, wade or bathe in the reservoir, or in any
stream flowing into the reservoir within the Carvins Cove Natural Reserve.
* * *
6. Section 35-26, Smoking or lighting flame on pier, of Division 1, Generally, of Article
IT, Carvins Cove Natural Reserve, of Chapter 35, Water, of the Code ofthe City of Roanoke (1979),
as amended, is hereby repealed.
See. 35 2B. Smoldnl!: or liclltilll2: flame on eier.
No persen shall smoke or light awl flame on a boat pier in the Car/ins Coye Naooal
Reserve.
* * *
7. Sections 35-42 through 35-56, of Division 2, Boating, of Article IT, Carvins Coye
Natural Reserve, of Chapter 35, Water, of the Code of the City of Roanoke (1979), as amended, are
hereby repealed.
DIVISION 2. BOf.TING
See. 35 42. CeneFully.
Beating shall be permitted en the reserveir 'Nhenever the areu is epen for reereational
pllflleses within the limits set foFth in the provisions ef this division.
See. 35 43. City Ilot resaensible for beats.
The eit)' shall not be liaIJle, in an)' mar.Ber, fer the safety ef boats plaeed in the
resen'oir or left in the Carvins Cove Natural Resen'e, nor for their theft or damage.
o-ca-water
06/11/04
4
See. 3544. Boatllormits aHa oortifioates.
(a) No pOYSOR shall plaoe a eoat 1lfl0R t.fie reservoir, either for regular or
teffifloFarj Ilse, withollt first seollfiRg a pemlit for stlell. eoat from the oity HHlRager.
ApJllioatioR fer SIlOH pormit shall ee filea on a f-erm proyiaed fer the pHfJlose. Sllo.fi
ajlJllioatien shall ee aooompaniea ey a permit fee in sllell. amatlRt as is presorieed by
the oity souRoil. Pormits shall ee issllea oRly f-or eaats OWflea ey resiElents of the City
ofReORol,e, City of Salem, TawR afViRtoR, RaORake CollHly, Bearerd Cellnty er
Betetellrt CellHly. !.jlpliollRts for permits may ee required te previde praaf of
resideRsy and to oertify tHat tHe boat fer w.fiioH the pemlit is ajlplied Has Rot eeeR in
any waters other thOR CarviRs Cove Natalal Reser.;e iR the tv,ellty ORe (21) days
iRHRediatelypreoediRg tHe pfeposed laURell.iRg at the CarviRs Ceye Natural Reser/e.
(b) Beforo a permit is isslled aRaer tIHs seetieR, t.fie boat shall ee iRsJleotea fer
oompliORse Ylitll. tho proyisioRs of tIHs aiyisieR. If the boat is fetlna to be iR
oompliaHoe with this aivisieR ORa safe fer oJleratieR OR tHe reserveir, t.fie oity
mORager sHall assigH a Ramber te the eeat aHd issae a oeFlifioate for the beat.
(0) V.'li8fl iR the CarviRs Cove NatlHal Reserle, peFSeRs iR aetllal ell.arge efeeats
sHall hll'le their permits availaele at all times fer inSj3eetieR.
(a) Tho sity manager may waive er medify t.fie reElllirements oftlHs seetioR fer
BOatS operated ey the oity or ey OR)' state or fes8flll egeRey.
(e) ",'lien iR the area, perseRs iR astaal ell.arge efeoats sIlall ha-'ie their pemlits
ayailable at all times fer inspeetioR.
Cf) The eity manager may, iR His diseretien, wai'ie er mesify tHe reEllliremeHts of
tHis seotieR for boats operated ey the oity, er aHY state or feaeral ageRoy.
800.35 45. Beats te ee efsafe ORa sllbstantial tvee lIRa strnoture.
ORly boats of safe aHa sllllstaHtial twe ana strnotlire sHall ee allewed on the
reSOf"lOIf.
Seo.35 Hi. Limitatien on leRctfl efbeat ana size efmoter.
(a) It shall be anla-wful fer llflY perseR te eperate eR t.fie reserveir ORY boat
C)weeaiRg tweRty (20) feet iR leRgt.fi or ORY boat pe'Nerea by a gaseliRe boat meter
cmeeeaiRg teR (lG) horsepower.
(b) This seotioR SHllll Bot apI'll)' te beats eperatea by oity, state er f-eseral
empleyees wh8fl saoh employees are eRgagea iR t.fie perfermaHee eftheir duties.
o.ca.water
D6/11/S4
5
Sec. 35 47. Metal beats te ha'le adeauate air chambers.
No metal beat Ylithellt air chambers adeqllate for flotation ef sach boat iH the event
of eapsizing shall be brellgflt en the resefVsir at any time.
See. 35 48. Meters with eaon ol[hllllStS llrehibited.
Moters willi epen exhausts shall be prehibited, frem the reserveir, at all times.
See. 35 49. Launcbing.
No beat shall be Illlincbed in the reservoir at a place ether than at tHe regalarly
establisHed docking area at the end of State Roale No. 648. Ne boat shall be lilliHohed
antil it has been inspeeted by a city employee er agent.
See. 35 50. Meering.
(a) Ne beat SHall be left er allewed to remain in the Carlins Ceye Natlli'al
Roser.e eVCJrnight.
(b) ".11 beats meerCJd er tied lip at piers SHall be secured in Sllefl a manner as 'sill
preyent t~em wem striking er damaging ellier beats Elf preperty.
(e) ".II boats left in a definitely assigned spaee fer thirty (30) aays after the
oJ[piratien efllie peried for which deeldng rental has been paid will be remo'led, at
the e.l[penSe enhe ewnef.
.
(d) ".II boats meered er tied lip at piers shaH be seeared in sileR a manner as will
, prevent tHem wom striking or damaging ether boats er property.
See. 35 51. pflldent slleration reaairee: saeed limits.
Eyery operator sf a beat on tHe reserleir shall at all times navigate and operate the
same in a eareful and prudent marJler and at slleh rate of speed as net to eneanger ilie
lif-c, limb or property of any perGon; bat in ne ease shall sueh rate ef speed exceed
tweaty five (25) miles per hOlff. No person shall operate any beat at speeds in e)[cess
ef SIOYI range WHen within:
(1) Seventy fiye (75) yares of any pier.
(2) Fifty (50) yams of any shere line.
(3) TVleaty (20) yards of another beat.
See. 3552. Right ofwav.
THe follovling right of way rules SHall govern the operation efbeats on the resefVoir:
o-ca-water
D6/11/04
6
(1) Whefl t\vo (2) eeats lIflproaeli eEleh other lHuIerpewer amI on the saHIe eoW'Se,
the operater ef eaeh shall keep to his right or stlli'eoard flassing the other eeat te his
left er pertside.
(2) Sail boats shall, at all times, hIP:e the right ef \YEI)' oyer pewer boats.
(3) No boat shall eross the 130','/ of another eoat within a distaHee ef Hfty (50)
yams.
See. 35 53. Life 13resorvers.
No eoat shall ee ased, at any time, en the reservoir, \H1less equiflfled witli a life
preserver, a life jaeket or equivalent for eaeh flerson therein. Sueh liN flreservers, life
jaekets or eqaiva":mt shall be oftY13es appreyed by the eity manager.
8ee. 35 51. Limitation on e_vine: fuel.
No persen shall ellff"l in aflJ' boat on the reservoir, elle8flt in Hlled or stationary fuel
tarnes, more than five (5) gallons orrael at anytime Bfld saeh fael must be in ene (1)
eentainer.
8ee. 35 55. 013eraters aHd passene:ers not to be lIflder inflwmee of aleohol.
No persen lIflder the inflllenee of aleeholshall eperate, er be a pElSseflger in, a beat en
the reserveir at lIfI-Y time.
8ee. 35 56. 013eration efbeat at nicltt.
i\ny person mEl)'lIse, eeeapy or operate an)' beat en the waters ef the reservoir
betweefl 6:30 a.m. and 9:30 p.m. from }.prill tlH'eugh Oeteber 31 ef 1Hl)' ealendar
year, and 8:30 a.m. IlIld 6:30 p.m. Kem Neyember I threagh M:areh 31 ef aflJ'
ealendar year, in aeeordaHee ',vith all other lIflplieable leeal, state er feaerallaws er
regalatiens. Emflloyees efthe eity, when engages in the perfermaHee eftheir saties
may loise, oeeapy 0f operate a boat on the water efthe reserveir at any time.
* * *
8. This ordinance shall be in full force and effect on and after July I, 2004.
9. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
^?\~ J. ~
City Clerk.
o-ca-water
06/11/04
7
CITY OF ROANOKE
OFFICE OF CITY AITORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE. SW
ROANOKE. VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATIORNEY
TELEPHONE: 540-853-2431
FAX: 540-853- ] 221
EMAIL: cityauy@ci.roanoke.va.us
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATIDRNEYS
June 21, 2004
Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Amendment to Chapter 35, Water, of the Code of the City of Roanoke
(1979). as amended
Dear Mayor Smith and Members of Council:
The Western Virginia Water Authority ("Authority") will begin operation July 1,
2004. Ownership and operation of the City of Roanoke's and the County of Roanoke's
water and sewage facilities will become the assets of the new legal entity as of July 1,
2004. Because of this, certain sections of Chapter 35, Water, of the Code of the City of
Roanoke (1979), as amended, need to be amended and other sections repealed.
Because the Authority will establish its own rules, regulations, fees, and charges,
sections of Chapter 35, Water, which pertain to rules and regulations, general operation
of the water division, fees and charges, activities adjacent to the Carvins Cove Natural
Reserve ("Reserve"), and boating need to be either amended or repealed. The
amendments revise the definition of the Reserve to exclude that area currently in the
Reserve which is being transferred to the Authority (since the City will no longer own
this portion of the property and it is not located in the City, the City can not regulate it),
delete any reference to activities no longer governed by the City, such as swimming and
boating, and specifically add the Authority to certain sections to reflect the existence of
the Authority.
Attached for your consideration is a copy of the proposed ordinance which amends
Chapter 35, Water, of the Code of the City of Roanoke (1979), as amended, effective
July 1,2004.
Please let me know if you have any questions about this ordinance.
'T'
Honorable Ralph K. Smith, Mayor
and Members of City Council
June 21, 2004
With kindest personal regards, I am
Sincerely yours,
lJ~ ~,~
William M. Hackworth
City Attorney
WMH/SJT:s
Attachment
c: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Michael T. McEvoy, Director of Utilities
H:\LTRS TO COUNCIL - SJnHMCCC-Water062404.doc
Page 2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #24
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36741-062104 readopting and reenacting the
Code of the City of Roanoke (1979), as amended, to ensure that those provisions of
the City Code which adopt by reference State Code provisions shall be fully consistent
with enactments of the most recent Session of the General Assembly.
The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and
effect upon its passage,
S~y~ J~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 24, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable William D. Broadhurst, Judge, Twenty- ThirdJudicial Circuit of
Virginia
The Honorable Clifford R, Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R, Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H, Raney, Jr., Chief Judge, General District Court
The Honorable George W, Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W, Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, p, 0, Box 2235, Tallahassee, Florida 32316
Raymond F, Leven, Public Defender, 210 First Street, S. W" Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda B, Russell, Assistant City Manager for Community Development
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. Gaskins, Chief of Police
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36741-062104.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as
amended; and dispensing with the second reading by title of this ordinance.
WHEREAS, by Ordinance No. 25043, adopted April 7,1980, this Council adopted
and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke
(1979) (hereinafter sometimes referred to as the "City Code");
WHEREAS, such Code, as amended, contains certain provisions which incorporate by
reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the
Acts of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those provisions of the City Code
which adopt by reference State Code provisions shall be fully consistent with enactments of
the most recent Session of the General Assembly;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, a copy of which is on
file in the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive, is hereby
I:\o-readoptcode062104.doc
readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall
continue to be known as the Code ofthe City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by
reference in the City Code, Council recognizes any amendments made to such sections or
provisions of the State Code by the most recent Session of the General Assembly and hereby
expresses the intent and ordains that such amendments to sections or provisions of the State
Code incorporated by reference in the City Code shall be included in the City Code verbatim
as enacted by the most recent Session of the General Assembly.
3. Any reference in the City Code to any section, article or chapter from former
Titles of the State Code shall be deemed and construed to apply to the successor section,
article or chapter of the State Code, comparable sections being set out in Tables of
Comparable Sections for certain Repealed and Revised Titles published in Volume 10.
4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
AT~T: ()
/ ~~ )ra.~j~(
City Clerk.
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE. VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAll..: cityatty@ci.roanoke.va,us
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATTORNEYS
June 21,2004
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of Citv Code
Dear Mayor Smith and Council Members:
Since 1982, City Council has reenacted and recodified the City Code on an annual
basis in order to properly incorporate in the Code amendments made by the General
Assembly at the previous Session to State statutes that are incorporated by reference in the
City Code. This procedure ensures that the ordinances codified in our Code incorporate the
most recent amendments to State law.
Incorporation by reference is frequently utilized in local codes to preclude having to
set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures
that local ordinances are always consistent with the State law as is generally required.
The procedure whereby a local governing body incorporates State statutes by
reference after action of the General Assembly has been approved by the Attorney General.
See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the
attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the
attached ordinance is not adopted, City Code sections incorporating provisions of the State
Code amended at the last Session of the General Assembly may not be deemed to include the
recent amendments and may be impermissibly inconsistent which could result in the
dismissal of criminal prosecutions under these City Code sections.
Sincerely yours,
U~h.~
WMH:f
Attachment
William M. Hackworth
City Attorney
_.- ""~~"'''''''_''~''''-'''' . ..-.--... -. "
The Honorable Mayor and Members
of City Council
June 21, 2004
cc: Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda Russell, Assistant City Manager for Community Development
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. "Joe" Gaskins, Chief of Police
Mary F. Parker, City Clerk
Page 2
CITY OF ROANOKE
Office of the City Clerk
Mary F, Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 25, 2004
File #27-53-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms, Burcham:
I am attaching copy of Resolution No. 36742-062104 approving the assumption of
certain revenue bonds by the Western Virginia Water Authority, representing
$17,511,501.00 Sewer Revenue Bond, Series 2003.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
SA'Y~ 1 ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Darlene L. Burcham
Page 2
June 25, 2004
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP
67 Wall Street, New York, New York 10005
The Honorable Evelyn W, Powers, City Treasurer
Jesse A. Hall, Director of Finance
Elizabeth A, Neu, Director of Economic Development
Sherman M. Stovall, Director, Office of Management and Budget
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water
Authority
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C,
Roanoke, Virginia 24018
""'{;
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36742-062104.
A RESOLUTION approving the assumption of certain revenue bonds by the Western
Virginia Water Authority.
WHEREAS, the City of Roanoke, Virginia (the "City") and the County of Roanoke,
Virginia (the "County") propose to transfer their respective water and sewer systems to the
Western Virginia Water Authority (the "Authority") pursuant to an Operating Agreement
among the County, the City and the Authority.
WHEREAS, the Authority proposes to assume certain revenue bonds of the County and
the City, respectively, pursuant to an Assumption Agreement (the "Assumption Agreement")
among the County, the City, the Authority and the Virginia Resources Authority.
WHEREAS, the City issued its $17,511,501 Sewer Revenue Bond, Series 2003 (the
"2003 Bond") to the Virginia Resources Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
1. Authorization of Assumption Agreement. The execution and delivery of the
Assumption Agreement by the City are authorized. The Assumption Agreement shall be in
substantially the form attached to the letter of the Director of Finance, dated June 21, 2004, and
may contain such changes, insertions, deletions or corrections as the City Manager and the
Mayor, or either of them, shall approve, such approval to be evidenced conclusively by the
execution and delivery of the Assumption Agreement.
"
\\FJN\206212.!
2, Execution of Documents. The City Manager and the Mayor, or either of them,
are authorized to execute on behalf of the City the Assumption Agreement, and, if required, the
City Clerk is hereby authorized to affix or to cause to be affixed the seal of the City to such
documents and to attest such seal. Such officers or their designees are authorized to execute and
deliver on behalf of the City such instruments, documents or certificates, and to do and perform
such things and acts, as they shall deem necessary or appropriate to carry out the transactions
authorized by this Resolution or contemplated by the Assumption Agreement; and all of the
foregoing, previously done or performed by such officers or agents of the City, are in all
respects approved, ratified and confirmed.
3. Effective Date. This Resolution shall take effect immediately.
ATTEST: ()
~~ -J. (a.J.t-
City Clerk.
-2-
......
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., RDom 461
P.O. BDX 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H, SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jessc_hall@Ci.roanokc.va.us
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Assumption of City's Series 2003 Sewer
Revenue Bond from the Virginia Resources
Authority (VRA) by the Western Virginia
Water Authority
Background and Current Situation:
The Western Virginia Water Authority (Authority) will begin operating on July 1, 2004.
Upon formation, the assets and liabilities of the City's Water and Water Pollution Control
functions will be transferred to the Authority. Liabilities of the Water and Water Pollution
Control funds include both general obligation bonds and revenue bonds. The general
obligation bonds will be retained by the City with the agreement that the Authority will
repay the City in amounts sufficient to cover debt service on the bonds. The operating
agreement which will govern the formation of the Authority will include provisions for
such payment to be made to the City by the Authority.
The City's Series 2003 Sewer Revenue Bond from the Virginia Resources Authority
(VRA), was contracted between the City and the VRA such that the debt could be
assumed by the Authority upon its formation. The amount of this bond is $17,511,501.
City Council approval is needed to authorize the Mayor to execute an agreement among
the City, the County, the Authority, and the VRA whereby the Authority will assume this
Honorable Mayor and Members of Council
June 21, 2004
Page 2
indebtedness. This agreement also includes similar provisions for the Authority to
assume indebtedness of the County.
Recommendation:
City Council authorize the Mayor to execute an agreement between the City and the
Western Virginia Water Authority substantially similar to the attached example whereby
the Authority will assume the Series 2003 Sewer Revenue Bond from the Virginia
Resources Authority (VRA) effective July 1, 2004; such agreement to be approved as to
form by the City Attorney.
Respectfully submitted,
~A.~
Jesse A. Hall
Director of Finance
JAH:ca
Attachment
c: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
ASSUMPTION AGREEMENT
THIS ASSUMPTION AGREEMENT is made as of July I, 2004, among the
COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of
Virginia (the "County"), the CITY OF ROANOKE, VIRGINIA, a political subdivision of the
Commonwealth of Virginia (the "City"), the WESTERN VIRGINIA WATER AUTHORITY,
a political subdivision of the Commonwealth of Virginia (the "Authority"), and the VIRGINIA
RESOURCES AUTHORITY ("VRA"), on its own behalf and as administrator of the Virginia
Water Supply Revolving Fund and the Virginia Water Facilities Revolving Fund.
RECITALS:
WHEREAS, on October 27, 2000, the County issued and sold its $207,000 Water
Revenue Bond, Series 2000A (the "2000A Water Bond") to VRA pursuant to the terms of a
Financing Agreement dated as of October I, 2000 (the "2000A Water Agreement") between the
County and VRA;
WHEREAS, on October 27, 2000, the County issued and sold its $820,000 Water
Revenue Bond, Series 2000B (the "2000B Water Bond") to VRA pursuant to the terms of a
Financing Agreement dated as of October I, 2000 (the "2000B Water Agreement") between the
County and VRA;
WHEREAS, on December 4, 2003, the County issued and sold its $49,515,000 Water
System Refunding Revenue Bond, Series 2003 (the "2003 Water Bond," and, together with the
2000A Water Bond and the 2000B Water Bond, the "County Water Bonds") to VRA pursuant to
the terms of a Financing Agreement dated as of December I, 2003 (the "2003 Water
Agreement," and together with the 2000A Water Agreement and the 2000B Water Agreement,
the "County Water Agreements") between the County and VRA;
WHEREAS, on December 5, 1996, the County issued and sold its $13,100,000 Sewer
Revenue Bond, Series 1996 (the "1996 Sewer Bond") to VRA pursuant to the terms of a
Financing Agreement dated as of December 1, 1996 (the" 1996 Sewer Agreement") between the
County and VRA;
WHEREAS, on February 3, 2000, the County issued and sold its $5,600,000 Sewer
Refunding and Revenue Bond, Series 2000 (the "2000 Sewer Bond") to VRA pursuant to the
terms of a Financing Agreement dated as of February 1, 2000 (the "2000 Sewer Agreement")
between the County and VRA;
WHEREAS, on October 23, 2003, the County issued and sold its $9,000,000 Sewer
Revenue Bond, Taxable Series 2003 (the "2003 Sewer Bond," and together with the 1996 Sewer
Bond and the 2000 Sewer Bond, the "County Sewer Bonds") to VRA pursuant to the terms of a
Financing Agreement dated as of October 1, 2003 (the "2003 Sewer Agreement," and, together
with the 1996 Sewer Agreement and the 2000 Sewer Agreement, the "County Sewer
Agreements") between the County and VRA;
\\F1N\20452 1.2
WHEREAS, on October 24, 2003, the City issued and sold its $17,511,501 Sewer
Revenue Bond, Series 2003 (the "City Sewer Bond") to VRA pursuant to the terms of a
Financing Agreement dated as of October I, 2003 (the "City Sewer Agreement") between the
City and VRA;
WHEREAS, the County Water Agreements, County Sewer Agreements and City Sewer
Agreement shall be referred to collectively herein as the "Financing Agreements" and the County
Water Bonds, County Sewer Bonds and City Sewer Bond shall be referred to collectively herein
as the "Assumed Bonds"); and
WHEREAS, pursuant to an Operating Agreement, dated as of , 2004 (the
"Operating Agreement") among the Authority, the County and the City, the County and the City
each have transferred ownership of their System (as defined in the respective Financing
Agreements and referred to collectively herein as the "Systems") to the Authority, which, under
the Financing Agreements, requires the consent of VRA; and
WHEREAS, in connection with the transfer of the System to the Authority, the County
and the City propose that debt service payments on the Assumed Bonds be made to VRA by the
Authority; and
WHEREAS, pursuant to the Operating Agreement, the Authority has also agreed to pay
debt service on other obligations of the County (as set forth in Exhibit A) and the City (as set
forth in Exhibit B); and
WHEREAS, VRA proposes subject to the terms of this Agreement to consent to the
transfer of the System and accept the assumption by the Authority of the County's and City's
obligations under the Assumed Bonds and the Financing Agreements, to be secured by a pledge
of the Authority's water and sewer revenues; and
WHEREAS, the County, the City, the Authority and VRA wish to set forth in this
Agreement certain consents and waivers under the terms of the Financing Agreement and certain
amendments to the Financing Agreements.
AGREEMENT
NOW, THEREFORE, for and in consideration of the foregoing and of the mutual
covenants herein set forth, the parties hereto agree as follows:
1. Unless otherwise defined, each capitalized term used III this Assumption
Agreement shall have the meaning given it in the Financing Agreements.
2. The term "Borrower" in the Financing Agreements is amended to replace any
references to the County or the City with the Authority.
3. (a) The term "Authorized Representative" in the Financing Agreements
(except the 2003 Water Agreement) is amended to state as follows:
-2-
"Authorized Representative" means the Executive Director or any other member,
official or employee of the Western Virginia Water Authority authorized by resolution,
ordinance or other official act of the governing body of the Western Virginia Water
Authority to perform the act or sign the document in question.
(b) The term "Local Representative" in the 2003 Water Agreement IS
amended to state as follows:
"Local Representative" means the Executive Director of the Locality or any other
official or employee of the Locality authorized by resolution of the Locality to perform
the act or sign the document in question.
4. The term "System" shall include not only such facilities that have been owned by
the County or the City and transferred to the Authority but also any other such facilities owned,
operated or maintained by the Authority which otherwise satisfy the definition of the term.
5. VRA hereby consents to the transfer of the respective Systems from the County
and the City to the Authority pursuant to the Operating Agreement and waives the requirements
and restrictions under Sections 8.6 and 8.7 of each of the Financing Agreements (except the 2003
Sewer Agreement, where the corresponding provisions are contained in Sections 7.5 and 7.6) in
connection with the transfer of the System to the Authority.
6. The Authority hereby assumes all of the obligations of the City and the County, as
appropriate, under the Assumed Bonds.
7. VRA hereby consents to the assignment of the County's and City's obligations
under the Financing Agreements to the Authority. The parties agree that the pledge of Revenues
under Section 5.1 and the obligations in connection therewith, including but not limited to, those
required under Article X of the Financing Agreements and all other covenants regarding the
operation and maintenance of the System, including, but not limited to Articles V111 and IX of
the Financing Agreements, are hereby assumed by the Authority.
8. The payments made by the Authority under the Operating Agreement of debt
service on the obligations of the County and the City described in Exhibits A and B respectively
shall constitute "Parity Bonds" as defined in the Financing Agreements.
9. The following sentences are added to the end of Section 5.1(a) of the 1996 Sewer
Agreement, the 2003 Sewer Agreement and the City Sewer Agreement:
For purposes of the preceding revenue covenant, the payments described in
Exhibits A and B of the Assumption Agreement dated as of July 1, 2004 (the
"Assumption Agreement") among the County of Roanoke, Virginia, the City of Roanoke,
Virginia, the Western Virginia Water Authority and the Virginia Resources Authority
shall not be included in indebtedness payable from Revenues. The Borrower agrees that,
in addition to such covenant, Net Revenues Available for Debt Service will equal at least
100% of the amount required during the Fiscal Year to pay the amounts described in
Exhibits A and B of the Assumption Agreement.
-3-
10. The following sentences are added to the end of Section 5.1 (a) of the 2000 Sewer
Agreement:
For purposes of the preceding revenue covenant, the payments described in
Exhibits A and B of the Assumption Agreement dated as of July I, 2004 (the
"Assumption Agreement") among the County of Roanoke, Virginia, the City of Roanoke,
Virginia, the Western Virginia Water Authority and the Virginia Resources Authority
shall not be included in indebtedness payable from Revenues. The Locality agrees that,
in addition to such covenant, Net Revenues Available for Debt Service will equal at least
100% of the amount required during the Fiscal Year to pay the amounts described in
Exhibits A and B of the Assumption Agreement.
I I. The following sentences are added to the end of Section 9 A(b) of the Indenture
(as defined hereafter):
For purposes of the preceding revenue covenant, the payments described in
Exhibits A and B of the Assumption Agreement dated as of July I, 2004 (the
"Assumption Agreement") among the County of Roanoke, Virginia, the City of Roanoke,
Virginia, the Western Virginia Water Authority and the Virginia Resources Authority
shall not be included in indebtedness payable from Revenues. The Authority agrees that,
in addition to such covenant, Net Revenues will equal at least 100% of the amount
required during the Fiscal Year to pay the amounts described in Exhibits A and B of the
Assumption Agreement.
12. In accordance with the Master Indenture of Trust dated as of October I, 2002
between the County and SunTrust Bank, as trustee (the "Trustee") as previously supplemented
and amended (collectively, the "Indenture"), VRA, as sole owner of the County Water Bonds and
as majority Owner of the outstanding Water System Revenue Bonds, Series 1991 (the "1991
Water Bonds") consents to the assumption by the Authority of the County's obligations under the
Indenture, the County Water Bonds and the 1991 Water Bonds pursuant to the Fifth
Supplemental Indenture of Trust dated as of , 2004 (the "Fifth Supplemental
Indenture") among the County, the Authority and the Trustee. The Authority hereby assumes all
of the obligations of the County under the 1991 Water Bonds.
13. Any notices or requests required to be given hereunder or under the Financing
Agreements shall be deemed given if sent by registered or certified mail, postage prepaid,
addressed (i) if to the County, to 5204 Bernard Drive, S.W., P. O. Box 29800, Roanoke, Virginia
24018, Attention: County Administrator, (ii) if to the City, to 215 Church Avenue, 364 Noel C.
Taylor Municipal Building, Roanoke, Virginia 24011, Attention: City Manager, (iii) if to the
Authority, to 2012 South Jefferson Street, Suite 200, Roanoke, Virginia 24014, Attention:
Director, and (iii) if to VRA, to 707 East Main Street, Suite 1350, Richmond, Virginia 23219,
Attention: Executive Director. Any party may designate any other address for notices or
requests by giving notice.
14. It is the intent of the parties hereto that this Agreement shall be governed by the
laws of the Commonwealth of Virginia.
-4-
15. All of the representations of the County, the City, VRA and, by operation of this
Agreement, the Authority contained in Article II of the Financing Agreements are true and
correct as of the date hereof. All terms of the Financing Agreements except as amended or
modified by the terms of this Agreement are hereby reaffirmed, ratified and confirmed.
16. If any clause, provision or section of this Agreement shall be held illegal or
invalid by any court, the illegality or invalidity of such clause, provision or section shall not
affect the remainder of this Agreement which shall be construed and enforced as if such illegal or
invalid clause, provision or section had not been contained in this Agreement. If any agreement
or obligation contained in this Agreement is held to be in violation of law, then such agreement
or obligation shall be deemed to be the agreement or obligation of the Authority, the County, the
City and VRA, as the case may be, only to the extent permitted by law
17. This Agreement shall remain in full force and effect until the Assumed Bonds and
all other amounts payable by the Authority under the Financing Agreement have been paid in
full.
18. This Agreement may be executed in any number of counterparts, each of which
shall be an original and all of which together shall constitute but one and the same instrument.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
-5-
IN WITNESS WHEREOF, the parties hereto have each caused this Assumption
Agreement to be executed in their respective names as of the date first above written.
COUNTY OF ROANOKE, VIRGINIA
By:
Chairman, Board of Supervisors of the County
of Roanoke
CITY OF ROANOKE, VIRGINIA
By:
Its:
WESTERN VIRGINIA WATER AUTHORITY
By:
Chairman
VIRGINIA RESOURCES AUTHORITY
By:
Darrell V. Hill
Executive Director
-6-
ACKNOWLEDGED AND CONSENTED TO:
VIRGINIA DEPARTMENT OF HEALTH
By:
Its:
VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
By:
Its:
-7-
Exhibit A - Parity County Obligations
Locality Compensation Payments to County of Roanoke
Based on General Obligation Debt Payments Related to Water Authority
Water Sewer Total
Principal Interest Total Principal Interest Total Payment
12/1/2004 5,800.00 5,800.00 21,293.75 21,293.75 27,093.75
6/1/2005 80,000.00 5,800.00 85,800.00 280,000.00 21,293.75 301.293.75 387,093.75
12/1/2005 4,200.00 4.200.00 15,693.75 15,693.75 19,893.75
6/1/2006 75,000.00 4,200.00 79,200.00 290,000.00 15,693.75 305,693.75 384,893.75
12/1/2006 3,450.00 3,450.00 12,793.75 12,793.75 16,243.75
6/1/2007 80,000.00 3,450.00 83,450.00 290,000.00 12,793.75 302,793.75 386,243.75
12/1/2007 2,200.00 2,200.00 8,262.50 8,262.50 10,462.50
6/1/2008 80.000.00 2.200.00 82,200.00 295,000.00 8,262.50 303,262.50 385,462.50
12/1/2008 1.200.00 1,200.00 4,575.00 4.575.00 5,775.00
6/1/2009 80,000.00 1,200.00 81,200.00 305,000.00 4,575.00 309,575.00 390,775.00
395.000.00 33,700.00 428,700.00 1,460,000.00 125,237.50 1,585,237.50 2,013,937.50
Exhibit B - Parity City Obligations
City of Roanoke
Debt Payments Relevant to Water Authority
Water Pollution Control Fund
'94 Bonds {non-refunded portion) 2003 Bonds Total WPC Fund
Principal Interest Tota] Principal Interest Tota] Principal Interest ToW
8/l/2oo4 375,000 18095.00 393,095.00 45000 275,231.25 320,231.25 420,000.00 293,326.25 7]3,326.25
10/112004
2/1/2005 9,282.50 9282.50 274,78\'25 274,781.25 284,063.75 284,063.75
41112005
8/112005 395,000 9,282.50 404282.50 95,000 274,781.25 369781.25 490,000.00 284,063.75 774,063.75
]0/]/2005
2/1/2006 273,83].25 273831.25 273831.25 273,831.25
4/1/2006
8/1/2006 5]0,000 273831.25 783,831.25 510000.00 273831.25 783,831.25
10/]/2006
21112007 268731.25 268,731.25 268,731.25 268,73].25
411/2007
8/]/2007 525,000 268,731.25 793,731.25 525,000.00 268,731.25 793,731.25
10/112007
2/112008 263,481.25 263,481.25 263,481.25 263,481.25
4/\12008
8/112008 535,000 263,48\.25 798,481.25 535,000.00 263,481.25 798,481.25
]0/]/2008
2/1/2009 255,456.25 255456.25 255,456.25 255,456.25
411/2009
8/1/2009 555,000 255,456.25 810456.25 555000.00 255,456.25 810,456.25
10/]/2009
2/112010 2485]8.75 248,518.75 248518.75 248,518.75
4/1/20]0
8/112010 570,000 248518.75 818518.75 570000.00 248518.75 8]8,518.75
]0/]/2010
2/11201] 234268.75 234,268.75 234,268.75 234,268.75
4/1/201]
8/1/2011 605000 234,268.75 839,268.75 605,000.00 234,268.75 839,268.75
10/]/2011
2/112012 219,143.75 219,143.75 2]9,143.75 219,143.75
4/1/2012
8/1/2012 640,000 219,143.75 859143.75 640,000.00 219,143.75 859,143.75
10/1/20]2
2/1/2013 203,143.75 203,143.75 203,143.75 203,143.75
4/1/2013
8/1/2013 670,000 203,143.75 873,143.75 670,000.00 203,143.75 873,143.75
1011/2013
2/112014 186,393.75 186,393.75 186,393.75 186,393.75
4/1/2014
8/112014 700,000 186,393.75 886,393.75 700,000.00 186,393.75 886393.75
10/]/2014
2/]/2015 168,893.75 168,893.75 168893.75 ]68893.75
4/112015
8/112015 740,000 168893.75 908,893.75 740,000.00 168,893.75 908,893.75
10/1/2015
2/]/2016 156,868.75 156,868.75 156868.75 ]56,868.75
4/1120]6
8/112016 770,000 ]56,868.75 926,868.75 770,000.00 156868.75 926,868.75
10/1/2016
2/1/2017 143,393.75 143,393.75 143,393.75 143,393.75
4/1/2017
8/]/2017 800000 143,393.75 943,393.75 800,000.00 143393.75 943,393.75
10/112017
2/1/2018 ]28,893.75 ]28,893.75 128893.75 128,893.75
4/1/2018
8/]/2018 825,000 128,893.75 953,893.75 825,000.00 128,893.75 953,893.75
]0/1/2018
2/1/2019 113,425.00 113,425.00 113,425.00 113425.00
4/1/2019
8/1/20]9 860,000 113425.00 973425.00 860,000.00 113,425.00 973,425.00
]0/1/2019
2/1/2020 97,300.00 97,300.00 97,300.00 97,300.00
4/1/2020
8/112020 895,000 97,300.00 992,300.00 895,000.00 97,300.00 992,300.00
10/]/2020
2/1/2021 79,400.00 79,400.00 79,400.00 79,400.00
4/112021
8/\12021 930000 79,400.00 1,009,400.00 930,000.00 79400.00 1,009,400.00
10/1/2021
2/1/2022 60,800.00 60800.00 60,800.00 60,800_00
8/1/2022 975,000 60,800.00 1,035,800.00 975,000.00 60,800.00 ],035,800.00
2/112023 41,300.00 41,300.00 41300.00 41,300.00
8/112023 1010,000 41,300.00 1051,300.00 1,0]0,000.00 4],300.00 1,051,300,00
2/]/2024 21,]00.00 2]100.00 21,100.00 21,100.00
8/1/2024 1,055,000 21,100.00 1,076,]00.00 ],055,000.00 21,100.00 1,076,100.00
Total 770,000 36,660.00 806,660.00 14,3]0,000 7,153,481.25 21,463,481.25 15,080,000 7,190,]41.25 22,270,141.25
City of Roanoke
Debt Payments Relevant to Water Authority
Water Fund
1997 Bonds 2002 Bonds Toral Water Fund
Principal Interest Tota] Principal Interest Tool Principal Interest Tool
8/112004 1,620000 377,837.50 1997,837.50 1620,000 377837.50 1,997837.50
10/112004 ]70,000 121,376.88 291376.88 170000 121376.88 291376.88
2/112005 341,387.50 341,387.50 341387.50 341,387.50
41112005 117,976.88 117,976.88 117,976.88 117,976.88
8/112005 1,605,000 341,387.50 1946,387.50 1,605000 341,387.50 1946387.50
]0/112005 180,000 117,976.88 297,976.88 180000 117,976.88 297976.88
2/112006 303268.75 303268.75 303,268.75 303,268.75
4/1/2006 113,476.88 113,476.88 113,476.88 113,476.88
8/112006 1,585,000 303,268.75 1,888268.75 ],585,000 303,268.75 1,888,268.75
1O/l/2006 190,000 ]13,476.88 303,476.88 190,000 ]]3,476.88 303,476.88
2/112007 265625.00 265,625.00 265,625.00 265,625.00
4/]12007 [08,726.88 108,726.88 ]08726.88 108,726.88
8/112007 1,570,000 265,625.00 ]835,625.00 1570,000 265625.00 1,835625.00
10/112007 200000 108,726.88 308,726.88 200,000 108726.88 308726.88
2/112008 226,375.00 226,375.00 226,375.00 226,375.00
41112008 103,726.88 ]03,726.88 103,726.88 103726.88
8/112008 1,555,000 226,375.00 ],781,375.00 1,555000 226375.00 1,781,375.00
10/[12008 215,000 103,726.88 318,726.88 2]5,000 103726.88 318,726.88
2/1/2009 187,500.00 187500.00 187,500.00 187,500.00
41112009 98351.88 98,351.88 98,351.88 98,351.88
8/]/2009 1,540,000 187,500.00 1727,500.00 1,540,000 ]87,500.00 ],727,500.00
101112009 225000 98,351.88 323351.88 225,000 98,351.88 323,351.88
2/112010 149,000.00 149000.00 149,000.00 149,000.00
4/112010 92726.88 92,726.88 92,726.88 92,726.88
8/112010 1,520,000 149,000.00 1,669,000.00 1520,000 ]49,000.00 1,669,000.00
]0/]12010 240,000 92,726.88 332726.88 240,000 92,726.88 332,726.88
2/112011 111,000.00 111,000.00 11] 000.00 111,000.00
41112011 87,926.88 87,926.88 87,926.88 87,926.88
8/1120]1 1500,000 111,000.00 1611,000.00 1,500000 ]11000.00 1,611,000.00
]0/112011 255000 87,926.88 342,926.88 255,000 87,926.88 342926.88
2/112012 73,500.00 73,500.00 73,500.00 73,500.00
4/112012 82,826.88 82,826.88 82,826.88 82,826.88
8/1/2012 1,480,000 73,500.00 1,553,500.00 1,480,000 73,500.00 ],553500.00
10/]/2012 270000 82826.88 352826.88 270,000 82,826.88 352826.88
2/112013 36,500.00 36,500.00 36,500.00 36500.00
4/112013 77,258.13 77,258.13 77,258.13 77,258.13
8/\12013 1,460,000 36,500.00 1,496,500.00 1,460000 36,500.00 1,496,500.00
10/1/2013 280000 77,258.13 357,258.13 280000 77258.]3 357,258.13
2/1120[4
4/1/2014 7[,308.13 71,308.13 71308.13 71,308.13
8/112014
10/1120]4 295,000 71308.13 366,308.13 295,000 71,308.13 366308.13
2/112015
41112015 64,855.00 64,855.00 64855.00 64,855.00
8/1/2015
10/112015 3]5,000 64,855.00 379,855.00 315,000 64,855.00 379855.00
2/]/2016
4/112016 57,767.50 57767.50 57,767.50 57767.50
8/112016
10/1120]6 335,000 57,767.50 392,767.50 335,000 57,767.50 392767.50
2/112017
4/[12017 50,062.50 50,062.50 50,062.50 50,062.50
8/112017
10/1/2017 350,000 50,062.50 400,062.50 350,000 50,062.50 400,062.50
2/]12018
4/112018 41,3]2.50 41,312.50 41,312.50 41,3]2.50
8/112018
]01112018 370,000 41,312.50 411312.50 370,000 413]2.50 41],312.50
2/112019
411120]9 32,062.50 32,062.50 32,062.50 32,062.50
8/112019
10/1/2019 390,000 32,062.50 422,062.50 390,000 32,062.50 422,062.50
2/112020
41112020 22,312.50 22,312.50 22,312.50 22,312.50
8/112020
10/1/2020 4]5,000 22,312.50 437,312.50 415,000 22,312.50 4373]2.50
2/112021
411/2021 11,418.75 11418.75 114]8.75 11418.75
8/112021
101112021 435000 11,4]8.75 446,418.75 435,000 11,418.75 446,418.75
2/]/2022
8/112022
2/112023
8/112023
2/112024
8/112024
Total 15,435,000 3,766,150.00 19,201,150.00 5,130,000 2,589,571.98 7,719,571.98 20,565,000 6,355,721.98 26,920,721.98
City of Roanoke
Debt Payments Relevant to Water Authority
TotalWllterAuthority
Principal
Interest
Total
8/112004
10111200
2/11200
4/11200
8/11200
]0111200
2/11200
4/11200
8/11200
101112006
2111200
4/11200
8/11200
]0/1/200
2111200
4111200
8/1/200
10/11200
2/11200
4111200
8/11200
10/[1200
2/11201
4/112010
8/11201
10/1/201
2/11201
4111201
8/1/201
10/11201
2/11201
4/11201
811120]
10/11201
2/11201
4/11201
8/1/201
]01112013
2/11201
4/112014
8/1/2014
IOJ1120[4
211/2015
4111201
8/]/201
10/112015
211/2016
41]/2016
81]/2016
[0/1/2016
2/1/2017
411/2017
8/1/2017
]0/1/2017
2/]/2018
41112018
8/112018
10/1/2018
2/112019
4/112019
8/112019
10/]12019
2/112020
4/112020
8/1/2020
10/1/2020
2111202
4/11202
8/112021
]0/]/2021
2/1/2022
8/112022
2/]/2023
8/1/2023
2/IJ2024
8/]/2024
2,040000.00 671,]63.75 2,711163.75
4 170000.00 121,376.88 291376.88
5 625,451.25 625,451.25
5 117,976.88 117,976.88
5 2095,000.00 625,451.25 2,720,451.25
5 180,000.00 117,976.88 297,976.88
6 577,100.00 577100.00
6 113476.88 113,476.88
6 2,095,000.00 577,100.00 2,672,100.00
190,000.00 113,476.88 303,476.88
7 534,356.25 534356.25
7 108726.88 108726.88
7 2,095,000.00 534,356.25 2,629,356.25
7 200,000.00 108726.88 308726.88
8 489,856.25 489856.25
8 103,726.88 103,726.88
8 2,090,000.00 489856.25 2,579,856.25
8 215,000.00 103726.88 318726.88
9 442956.25 442956.25
9 98,351.88 98351.88
9 2,095,000.00 442,956.25 2,537,956.25
9 225,000.00 98,351.88 323,351.88
0 397518.75 397,518.75
92,726.88 92,726.88
0 2,090000.00 397,518.75 2,487518.75
0 240,000.00 92,726.88 332,726.88
1 345,268.75 345,268.75
1 87,926.88 87,926.88
1 2105,000.00 345,268.75 2,450,268.75
1 255,000.00 87,926.88 342,926.88
2 292,643.75 292,643.75
2 82,826.88 82,826.88
2 2120,000.00 292,643.75 2,412,643.75
2 270000.00 82,826.88 352,826.88
3 239,643.75 239,643.75
3 77258.13 77,258.13
3 2,130,000.00 239643.75 2369,643.75
280,000.00 77258.]3 357,258.13
4 186393.75 186393.75
71,308.13 71308.13
700000.00 186,393.75 886,393.75
295000.00 71,308.13 366,308.13
168893.75 ]68,893.75
5 64855.00 64,855.00
5 740,000.00 ]68,893.75 908,893.75
315,000.00 64855.00 379,855.00
156868.75 ]56,868.75
57,767.50 57,767.50
770,000.00 156868.75 926,868.75
335,000.00 57767.50 392,767.50
143,393.75 143,393.75
50,062.50 50062.50
800000.00 ]43,393.75 943,393.75
350,000.00 50,062.50 400062.50
128,893.75 128,893.75
41,312.50 41,312.50
825,000.00 128,893.75 953,893.75
370,000.00 41,312.50 411,3]2.50
113,425.00 113,425.00
32,062.50 32,062.50
860,000.00 113,425.00 973425.00
390,000.00 32,062.50 422062.50
97,300.00 97,300.00
223]2.50 22,312.50
895,000.00 97300.00 992,300.00
415,000.00 22,312.50 437,312.50
1 79,400.00 79,400.00
1 11,418.75 11418.75
930000.00 79,400.00 1009,400.00
435,000.00 11418.75 446,418.75
60,800.00 60800.00
975000.00 60,800.00 1035,800.00
41300.00 41,300.00
1,010,000.00 4],300.00 1,051300.00
2],100.00 2],]00.00
1055,000.00 21100.00 1,076,100.00
Tota]
35,645,000
13,545,863.23
49,]90,863.23
Exhibit C
Outstanding Amounts of Assumed Debt as of July 1, 2004
Assumed from Roanoke County
Water Obligations
1991 Water Revenue Bonds
2000B VRA Revolving Loan ( Little Brushy)
2000A VRA Revolving Loan (Clearbrook)
2003 VRA Water Revenue Refinancing
$ 3,304,660
594,232
159,023
49,515,000
Sewer Obligations
1996 VRA Revolving Loan (Wastewater Treatment)
1999 VRA Revolving Loan (Wastewater Treatment)
2003 VRA Revolving Loan (Wastewater Treatment)
10,786,168
4,615,585
9,000,000
Assumed from Roanoke City
Water Obligations
None
Sewer Obligations
2003 VRA Revolving Loan (Wastewater Treatment)
17,511,501
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #27-429-468
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36743-062104 amending 922.2-2,
Definitions, of Chapter 22.2, Pensions and Retirement, Code of the City of Roanoke
(1979), as amended, to provide for continued participation of certain City
employees in the City's retirement plan after they become employees of the
Western Virginia Water Authority.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full force
and effect upon its passage.
Sincerely, Q
~~"ic ~
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 24, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N, Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R, Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr" Judge, General District Court
The Honorable Vincent A, Lilley, Judge, General District Court
The Honorable Francis W, Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M, Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N, Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. 0, Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A, Wilson, Law Librarian
William M, Hackworth, City Attorney
Sherman M, Stovall, Director, Office of Management and Budget
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority
Michael T, McEvoy, Director, Utilities
Darlene L. Burcham, City Manager
Andrea F. Trent, Retirement Administrator
~~
y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINA,
The 21st day Df June, 2004.
No. 36743-062104.
AN ORDINANCE amending ~22.2-2, Definitions, of Chapter 22.2, Pensions and
Retirement, Code of the City of Roanoke (1979), as amended, to provide for the continued
participation of certain City employees in the City's retirement plan after they become
employees of the Western Virginia Water Authority; and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 22.2-2, Definitions. of Chapter 22.2, Pensions and Retirement, Code of
the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide
as follows:
~22.2-2. Definitions.
The following words and phrases, as used herein, shall have the following
meanings, unless a different meaning is plainly required by the context. Words
importing male gender shall be construed to include female, and singular words
shall be deemed to include plural and plural words shall be deemed to include
singular, whenever appropriate. As used in this chapter:
* * *
Eligible emplovee shall mean:
***
(3) The city manager, city attorney, director of finance, municipal
auditor direeter ef real estate valllatien, and the city clerk (the "council appointed
officers");
* * *
(8) Every employee of the city who becomes an employee of the
Western Virginia Water Authority as of July 1, 2004, shall continue to be a
member of the city plan.
* * *
Participating employer shall mean the city and any employer who with the
consent of the city council upon recommendation by the board shall adopt the city
plan; provided that the employer is a governmental employer as defined in
Section 414(d) of the Internal Revenue Code of 1986 as amended. The current
participating employers are: the city, City of Roanoke School Board; Roanoke
Regional Airport Commission; Roanoke Valley Resource Authority; Western
Virginia Water Authority; and Roanoke Valley Detention Commission. The board
shall keep a record of the dates participation began.
* * *
2. Pursuant to 912 of the Roanoke Charter, the second reading by title paragraph of
this ordinance is hereby dispensed with.
AA"" ~p~
City Clerk.
H:\MEASURES\0-am22.2-2addwvwaasemployer.l.doc
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
TelephDne: (540) 853-2821
Fax: (540) 853-6142
ANN H, SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jessc_hall@ci.roanoke.va.us
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Western Virginia Water Authority
Participating Employer Recommendation
Background:
The Western Virginia Water Authority (Authority) is being created by the City of
Roanoke and the County of Roanoke who are working to merge their water
impoundment, treatment, and distribution systems and their waste water collection and
treatment systems into one system.
The Authority will be a separate legal entity governed by a seven-person Board, the
members of which are appointed by Roanoke City Council and the Roanoke County
Board of Supervisors.
Considerations:
Employees of the City and the County who currently work in the areas of water and
wastewater treatment will transfer to the Authority effective July 1, 2004. It is the desire
of the Authority to allow those City of Roanoke employees who are currently members
of the City of Roanoke Pension Plan (Plan) to continue to remain members of the Plan.
In order for this to occur, the Western Virginia Water Authority must be defined as a
Participating Employer in the Plan. Section 22.2-2, Definitions, of Chapter 22.2
Pensions and Retirement, Code of the City (1979), as amended, indicates upon
Honorable Mayor and Members of Council
June 21, 2004
Page 2
recommendation by the Pension Board, and the consent of City Council, any
governmental employer may adopt the City Plan. The Plan currently includes the
Roanoke Valley Resource Authority, Roanoke Regional Airport Commission, City of
Roanoke School Board, and the Roanoke Valley Detention Commission as Participating
Employers. The current County employees and any new employees of the Authority will
participate in the Virginia Retirement System.
The City's administration believes that this is the most equitable treatment for the City
employees who will be transitioning to the Authority. The Pension Board also
recommended that this group of employees be allowed to continue as members of the
City's Pension Plan. Future contributions will be made on behalf of these employees by
the Authority at the prevailing actuarial contribution rate. Thus, the pro rata cost of their
on-going participation in the Plan will be fully paid by the Authority.
Recommendation:
City Council adopt the attached ordinance designating the Western Virginia Water
Authority as a Participating Employer in the City of Roanoke Pension Plan.
Sincerely,
Q~A.~
Jesse A. Hall
Director of Finance
JAH:ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Andrea F. Trent, Retirement Administrator
City of Roanoke Pension Plan Board of Trustees
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #60-355
Jesse A, Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36744-062104 appropriating funds in order to
reallocate and provide additional funding for certain internal service charges, and
amending and reordaining certain sections of the 2003-2004 General Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and
effect upon its passage.
A'~)!L-
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A, Hall
June 28, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director of Management and Budget
~')
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No, 36744-062104.
AN ORDINANCE appropriating funds to reallocate and provide additional funding for
certain internal service charges, amending and reordaining certain sections of the 2003-2004
General Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2003-2004 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Department of Technology
Department of Technology
Risk Management Overhead
Department of Technology
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Motor fuel & lubricants
Department of Technology
Risk Management Overhead
Fleet Management
Department of Technology
Department of Technology
Department of Technology
Department of Technology
Department of Technology
Fleet Management
Life insurance
Department of Technology
Motor fuel contingency
Department of Technology
Department of Technology
Department of Technology
Risk Management Overhead
001-110-1234-7005
001-124-2120-7005
001-125-2110-7017
001-130-1233-7005
001-140-2140-2038
001-140-2140-7017
001-140-2140-7025
001-140-3310-2038
001-140-3310-7005
001-140-3310-7017
001-140-3310-7025
001-150-2210-7005
001-230-1235-7005
001-240-1240-7005
001-250-1231-7005
001-250-1232-7005
001-250-1232-7025
001-250-9110-1130
001-300-1211-7005
001-300-9410-3012
001-340-1261-7005
001-410-1212-7005
001-430-4130-7005
001-430-4130-7017
2,193
2,498
1,587
2,319
4,298
(1,122)
(1,720)
1,787
6,475
8,523
5,789
4,265
1,801
1,861
9,246
4,502
(1,366)
(293,689)
1,050
(100,000)
2,443
2,762
4,650
(1,417)
Fleet Management
Fleet Rental
Department of Technology
Fleet Management
Fleet Rental
Risk Management Overhead
Fleet Rental
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Fleet Rental
Department of Technology
Fleet Rental
Fleet Management
Fleet Rental
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Fleet Rental
Risk Management Overhead
Fleet Management
Fleet Management
Motor fuel & lubricants
Department of Technology
Risk Management Claims
Risk Management Overhead
Fleet Management
Fleet Rental
Motor fuel & lubricants
Fleet Management
Fleet Rental
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Fleet Rental
Department of Technology
Risk Management Claims
Fleet Management
Fleet Rental
Department of Technology
Fleet Management
001-430-4170-7025
001-430-4170-7027
001-440-1237-7005
001-440-1617-7025
001-440-1617-7027
001-440-4220-7017
001-440-4220-7027
001-440-4330-2038
001-440-4330-7017
001-440-4330-7025
001-440-4330-7027
001-520-3211-7005
001-520-3211-7027
001-520-3212-7025
001-520-3212-7027
001-520-3213-2038
001-520-3213-7017
001-520-3213-7025
001-520-3213-7027
001-520-3521-7017
001-520-3521-7025
001-530-1280-7025
001-530-4110-2038
001-530-4110-7005
001-530-4110-7009
001-530-4110-7017
001-530-4110-7025
001-530-4110-7027
001-530-4160-2038
001-530-4160-7025
001-530-4160-7027
001-530-4210-2038
001-530-4210-7017
001-530-4210-7025
001-530-4210-7027
001-530-4310-7005
001-530-4310-7009
001-530-4310-7025
001-530-4310-7027
001-610-3410-7005
001-610-3410-7025
(1,312)
(1,578)
1,443
(3,228)
2,453
(1,122)
(2,745)
4,386
(1,452)
(5,548)
(2,285)
3,769
(1,354 )
3,802
(9,605)
4,105
9,021
5,918
(13,587)
(1,023)
1,745
1,702
8,634
1,145
26,483
(1,649)
21,708
31,079
5,295
2,507
4,585
38,998
(1,769)
(62,455)
6,466
3,243
157,420
5,392
(1,152)
1,109
(6,761 )
Fleet Rental
Department of Technology
Fleet Management
Fleet Rental
Department of Technology
Department of Technology
Fleet Rental
Motor fuel & lubricants
Risk Management Claims
Risk Management Overhead
Fleet Management
Fleet Rental
Fleet Management
Fleet Rental
Department of Technology
Department of Technology
Risk Management Overhead
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Fleet Rental
Fleet Management
Fleet Management
Fleet Management
Fleet Rental
Motor fuel & lubricants
Risk Management Overhead
Fleet Management
Fleet Rental
Motor fuel & lubricants
Risk Management Claims
Risk Management Overhead
Fleet Management
Fleet Rental
Department of Technology
Risk Management Overhead
Fleet Rental
Risk Management Overhead
Fleet Management
Fleet Rental
Motor fuel & lubricants
001-610-3410-7027
001-610-8110-7005
001-610-8110-7025
001-610-8110-7027
001-615-8112-7005
001-615-8113-7005
001-615-8113-7027
001-620-4340-2038
001-620-4340-7009
001-620-4340-7017
001-620-4340-7025
001-620-4340-7027
001-620-7110-7025
001-620-7110-7027
001-620-7111-7005
001-630-5311-7005
001-630-5313-7017
001-630-5314-2038
001-630-5314-7017
001-630-5314-7025
001-630-5314-7027
001-631-3350-7025
001-631-3360-7025
001-640-3111-7025
001-640-3111-7027
001-640-3112-2038
001-640-3112-7017
001-640-3112-7025
001-640-3112-7027
001-640-3113-2038
001-640-3113-7009
001-640-3113-7017
001-640-3113-7025
001-640-3113-7027
001-640-3114-7005
001-640-3114-7017
001-640-3114-7027
001-640-3115-7017
001-640-3115-7025
001-640-3115-7027
001-640-3530-2038
(5,021 )
2,950
2,034
(9,707)
1,378
1,803
(2,193)
1,277
1,500
5,897
(11,039)
17,251
(4,675)
(5,699)
3,007
2,151
(2,834 )
1,356
(2,405)
(14,776)
(4,223)
1 ,438
(1,716)
1,548
(2,315)
7,739
(1,614)
7,503
(21,667)
48,106
3,212
(6,132)
29,488
24,809
11 ,360
(1,452)
(1,760)
4,527
2,697
6,159
1,903
Fleet Management
Fleet Rental
Department of Technology
Risk Management Overhead
Fleet Rental
001-640-3530-7025
001-640-3530-7027
001-650-7310-7005
001-650-7310-7017
001-660-1214-7027
(2,366)
(5,136)
9,300
5,740
(1,921 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~~
JL
City Clerk.
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
R08DDke, Virginia 24006- 1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A, HALL
Director of Finance
email: jcs5e_haIl@ci.roanokc.va.us
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
June 21, 2004
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred 1. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Transfers of Internal Service
Fund Balances
The City of Roanoke's Internal Service Funds account for certain services provided to
departments of the other funds of the City. The Internal Service Funds recover their costs by
charging the receiving departments for services. The City has three Internal Service Funds;
Department of Technology, Fleet Management and Risk Management.
Budgeted funds for internal services are allocated in the General Fund in each fiscal year's
budget throughout various departments based on estimated usage. Usage usually varies from
the original estimates. Each fiscal year at this time, it is necessary to make transfers between
General Fund departments to provide sufficient funds for internal services for the fiscal year. No
adjustments are required for FY 2004 in the Internal Services Funds themselves since each was
adequately budgeted as a whole for revenues and expenses.
A summary of the General Fund transfers as they pertain to each separately billed internal
service is as follows:
General Fund Revised
Total Budget Amount Net Transfers Budget
Internal Service Before Transfers In/Out Amount
Motor fuel and lubricants $ 535,320 $ 27,884 $ 563,204
Department of Technology 3.695,556 88,723 3,784,279
Risk Management Claims 83,615 188,615
Risk Management Overhead 647,365 11,304 658,669
Fleet Management 1,636,753 (23,691 ) 1,613,062
Fleet Rental 1,809,191 854 1,810,045
Total $ 8,324,185 $ 188,689 $ 8,617,874
The Honorable Mayor and Members of Council
June 21, 2004
Page 2
The increase in the billing for motor fuels and lubricants is due to the increase in fuel costs.
Department of Technology billings increased due to higher than expected charges to General
Fund departments for technology services. Risk Management Claims were not budgeted in the
General Fund, yet several settlements were made during the course of the year. The other
internal service transfers were relatively small. Additional funding of $293,689 is needed in total
for these billings and is available from unused funding for life insurance in account 001-250-9110-
1130.
Recommendation:
Transfer funding between accounts in the General Fund as detailed on the attached budget
ordinance.
Respectfully submitted,
~ 41/J1
Jesse A. Hall
Director of Finance
JAH/AHS/ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management and Budget
,s)1~
&I
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
RDanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 8, 2004
File #60-467
Kathy G. Stockburger, Chair
Roanoke City School Board
2506 Cornwallis Avenue, S, E
Roanoke, Virginia 24014
Dear Ms. Stockburger:
A request of the Roanoke City School Board to close 47 school grants was
before the Council of the City of Roanoke at a regular meeting which was held
on Monday, June 21, 2004.
The request was received and filed.
S^'~J~
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board,
P. O. Box 13145, Roanoke, Virginia 24031
t~.
Gloria P. Manns, Chairman
Ruth C. Willson, Vice Chairman
William H. Lindsey
Alvin L. Nash
Robert J. Sparrow
Kathy G. Stockburger
David B. Trinkle, M.D.
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
Roanol~e
City Schooll3oard P.O. Box 13145. ROanDke, Virginia 24031 . 540-853-2381 . Fax: 540-853-2951
June 21, 2004
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its June 8 meeting voted to request City Council to closeout
forty-seven school grants that have been completed. Total outlays for the grants amounted
to $13,742,859.53. Revenue was provided for the grants as follows:
. Federal funds - $8,828,222.57
. State funds - $2,232,533.90
. Fees and donations - $874,484.57
. Local match - $1,807,618.49
Thank you for your approval of this request.
re
Sincerely,
~--tf~I~
cc:
Mrs. Gloria p, Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Paul Workman (with
accounting details)
Discovering the Wealth in All Children
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., RDom 461
P.O. Box 1220
RDanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Director of Finance
email: jesse_hall@ci.roanoke.va.us
ANN H. SHAWVER
Deputy Director
email: alln_shawver@ci.roanoke.va.us
June 21, 2004
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Oowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of Council:
The School Board, at its June 8 meeting, voted to request City Council to closeout forty-seven
school grants that have been completed. Total outlays for the grants amounted to
$13,742,859.53. Revenue was provided for the grants as follows:
· Federal funds - $8,828,222.57
· State funds - $2,232,533.90
· Fees and donations - $874,484.57
· Local match - $1,807,618.49
A listing of the completed grants is attached.
This report is being provided for information purposes and no action is required.
Sincerely,
~ A- Haff
Jesse A. Hall
Oirector of Finance
Attachment
JAH/ctg
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANTS
The fDrty-seven grants listed below have been cDmpleted and should be closed. Total Dutlays for the grants
amDunted to $13,742,859.53. Federal fund in the amount of $8,828,222.57, state funds in the amount of
$2,232,533.90, fees and donations in the amount of $874,484.57, and local match in the amount of
$1,807,618.49 provided revenue for the grants.
Grant
Number
030-060-6182
030-060-6183
030-062-6187
030-061-6190
030-061-6191
030-062-6195
030-061-6196
030-061-6197
030-062-6198
030-062-6199
030-062-61 0 1
030-062-6102
030-061-61 03
030-062-6105
030-063-6116
030-062-6118
030-061-6258
030-061-6259
030-064-6260
030-064-6261
030-064-6262
030-062-6329
030-062-6575
030-062-6581
030-062-6583
030-062-6584
030-062-6585
030-062-6608
030-062-6750
030-062-6751
030-062-6752
030-062-6753
030-060-6754
030-062-6755
030-062-6756
030-062-6757
Description
CSRD Fallon Park 2001
CSRD Lincoln Terrace 2001
CSRD Noel Taylor Learning Academy 2001
REA Virginia Heights 2002
REA Wests ide 2002
Title I Winter 2003
Even Start 2003
Title I School Improvement RAMS 2003
CSR Forest Park 2003
CSR Highland Park 2003
CSR Preston Park 2003
CSR Round Hill 2003
Title I Delinquent 2003
Title I Summer 2003
CSR Noel TaylDr Learning Academy 2003
Title I CarrYDver 2003
REA Fallon Park 2002
REA Hurt Park 2002
Title V-A 2003
EisenhDwer Title II 2003
Class Size Reduction (Title II-A) 2003
Governor's School 2003
Preschool Incentive 2002
Child Specialty Services 2003
Juvenile Detention Home 2003
Preschool Incentive 2003
Special Education Jail Program 2003
Chess Program 2002
Adult Basic Education 2003
Apprenticeship 2003
JDbs for Virginia Graduates 2003
Perkins Act 2003
Regional Adult Educ. Specialist 2003
Regional Adult Literacy 2003
GED Testing 2003
Workplace Education 2001-02
AmDunt
49,862.15
50,137.85
50,000.00
161,862.75
257,955.73
3,422,135.25
125,000.00
85.797.75
48,318.48
48,953.06
53,047.86
54,081.00
46,213.00
284,273.20
48,950.00
652,893.55
186,808.70
244,232.04
110,658.86
119,661.42
1,044,897.00
1,173,825.00
132,140.39
67,654.98
402,368.34
86,880.81
152,145.80
15,000.00
225,18780
122,98787
50,52172
400,45700
35,115.33
178,774.68
13,748.85
21,67310
Page 1
Grant
Number
030-062-6758
030-062-6759
030-062-6760
030-062-6836
030-063-6839
030-064-6840
030-065-6843
030-063-6844
030-062-6845
030-062-6846
030-062-6850
Description
Regional Adult Basic Education 2003
Adult Education in Jails 2003
Expanded GED Testing 2003
Urgent School Renovation 2002
Alternative EducatiDn 2003
Adoiescent Health Partnership 2003
Blue Ridge Technical Academy 2003
Drug Free Schools 2003
School Instructional Technology 2003
Enhancing Education Through Technology 03
Refugee School Impact 2003
Total
Page 2
AmDunt
23,785.30
20,357.16
4,000.00
205,951.40
1,375,948.38
154,014.47
551,215.60
138,724.00
908,054.00
120,918.90
15,669.00
13,742,859.53
CITY OF ROANOKE
Office of the City Clerk
Mary F, Parker, CMC
City Clerk
Stephanie M, Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #60-467
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr, Hall:
I am attaching copy of Ordinance No, 36745-062104 appropriating funds for
elementary school improvements and school bus maintenance, establishing a new
grant, and amending and reordaining certain sections of the 2003-2004 School and
School Capital Projects Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and
effect upon its passage.
r(~JP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A, Hall
June 28, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Gloria P. Manns, Chair, Roanoke City School Board,
1727 Staunton Avenue, N. W., Roanoke, Virginia 24017
Cindy H, Lee, Clerk, Roanoke City School Board, p, O. Box 13145,
Roanoke, Virginia 24031
.~<;
v
The 21st day of June, 2004.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No, 36745-062104.
AN ORDINANCE to appropriate funding for elementary improvements and school
bus maintenance and to establish a new grant, amending and reordaining certain sections
of the 2003-2004 School and School Capital Projects Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 School and School Capital Projects Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as follows:
School Fund
Appropriations
Compensation of Bus Mechanics
Social Security
Maintenance Service Contracts
Replacement - Machinery and Equipment
Revenues
Local Match
Fees
School Capital Proiects Fund
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
030-062-6863-6678-0191
030-062-6863-6678-0201
030-062-6863-6678-0332
030-062-6863-6678-0801
030-062-6863-1101
030-062-6863-1103
031-065-6068-6896-9003
031-065-6999-6896-9003
$ 27,385
2,095
40,000
255,000
26,124
298,356
30,000
(30,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT?), "-'-t j. fJ ~
City Clerk.
t~.
Gloria P. Manns, Chairman
Ruth C. Willson, Vice Chairman
William H. Lindsey
Alvin L. Nash
Robert J. Sparrow
Kathy G. Stockburger
David B. Trinkle. M.D.
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
Roonol'ie
City School Boord P.O. BDX 13145, RDanoke, Virginia 24031 . 540-853-2381 . Fax: 540-853-2951
June 21, 2004
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City'Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on June 8, the
Board respectfully requests City Council to approve the following appropriations:
. $30,000.00 for Crystal Spring Eiementary School improvements. The
project will be funded from the Board's construction contingency fund.
. $324,480.00 for the School Bus Retrofit project. The project will be
funded with a donation from Virginia Electric Power Company and a
local match to install diesel oxidation catalysts on school buses and
reflash the electronic control modules on school buses in conjunction
with guidelines established by the Virginia Department of
Environmental Quality. This is a new grant program.
Thank you for your approval of this request.
re
Sincerely,
, jf.~
~'CI'~
cc:
Mrs. Gloria P. Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Paul Workman (with
accounting details)
Discovering the Wealth in All Children
. t'>. .
~AT~~~t..
;~~liii2
, ..... ,-"'--.-,
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke. Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesse_ha11@ci.roanoke.va.us
June 21, 2004
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
As the result of official School Board action at its meeting on June 8, the Board respectfully
requests City Council to approve the following appropriations:
· 30,000 for Crystal Spring Elementary School improvements. The project will be
funded from the Board's construction contingency fund.
· $324,480 for the School Bus Retrofit project. The project will be funded with a
donation from Virginia Electric Power Company and a local match to install diesel
oxidation catalysts on school buses and reflash the electronic control modules on
school buses in conjunction with guidelines established by the Virginia
Department of Environmental Quality. This is a new grant program.
We recommend that you concur with this report of the School Board and adopt the attached
budget ordinance to appropriate funding as outlined above.
Sincerely,
~4.1~
Jesse A. Hall
Director of Finance
Attachment
JAH/pac
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
#
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36746-062104.
A RESOLUTION changing the place of commencement of the regular meeting of City
Council scheduled to be held at 9:00 a.m., on Tuesday, July 6, 2004.
BE IT RESOLVED by the Council of the City of Roanoke that:
I. The place of commencement of the meeting of City Council scheduled to be held at
9:00 a.m., on July 6,2004, will be Room 212, at the Roanoke Higher Education Center, 108 North
Jefferson Street, in the City of Roanoke; with the 2:00 p.m. session on the same date to be held in
City Council Chamber of the Noel C. Taylor Municipal Building, at 215 Church Avenue, S. W., in
the City.
2. Resolution No. 36414-070703, adopted July 7, 2004, is hereby amended to the extent
it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted adjacent to
the doors of the Council Chambers and that it be advertised in a newspaper having general
circulation in the City at least seven days prior to July 6, 2004.
ATTEST:
City Clerk.
\\ L1 54 AJ/ Itl C-LrV ~
Il / ~ ( ,II!
A A:/I- ItJ GrDl k)~ tfLUSt . (.
~d_ j)A0LL Cbn~,~11 II!
4;:~'
\,.
.9k~
9io-mdd UfLwrv ~
g-~ 6; {911cJmw 6; 2004
g:-ortied~
fftk
UutedJtate&ff ~
,5/v 9Tt/ud ::TrtkwJiYh7// CV c9'ra#i ..A0RO!!/
:7k~t/vJt':at&ff~ ~/V
.'7b ~ UutedJtate& (}~
'W~ 0. (]
c7vw.!J, /0, cmd /1, 2004
II..~~..
, ." """
. .
"".
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 28, 2004
File #51
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. 0, Box 2887
Roanoke, Virginia 24001-2887
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No. 36747-062104 rezoning that portion of two
tracts of land located at 2903 Peters Creek Road, N, W" containing 11.5 acres,
more or less, Official Tax Nos. 6410105 and 6410106, from RS-3, Residential
Single Family District, and C-2, General Commercial District, to C-2, General
Commercial District, subject to proffers contained in the Third Amended Petition
filed in the Office of the City Clerk on May 27, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
Sincerely,
-J. p~
~~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
Maryellen F, Goodlatte
June 28, 2004
Page 2
pc: Lingerfelt Enterprises, Inc., 2839 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Robert C. Brammer, 2386 Loch Haven Drive, Roanoke, Virginia 24019,
Joan F, Showatler and Lura Showalter 4623 Cove Road, N. W.,
Roanoke, Virginia 24017
Greenwood Group, Inc., P. O. Box 11231, Blacksburg, Virginia 24062
Melrose Christian Church, 4807 Cove Road, N. W" Roanoke, Virginia
24017
Carlos B. Hart and Patricia R. Hart, 504 High Street, Salem, Virginia 24153
Richard D. Steen, 2840 Peters Creek Road, N. W" Roanoke, Virginia 24019
Slakman Investment, LLC, 2900 Peters Creek Road, N, W"
Roanoke, Virginia 24019
Robert B. Manetta, Chair, City Planning Commission
2831 Stephenson Avenue, S, W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Rolanda B, Russell, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
Susan S. Lower, Director, Real Estate Valuation
Karl S, Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
~~
~\ " D~
. t
?
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36747-062104.
AN ORDINANCE to amend ~36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 641, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant; and
dispensing with the second reading by title of this ordinance.
WHEREAS, Public Facility Consortium, LLC has made application to the Council of
the City of Roanoke to have the hereinafter described property rezoned from RS-3,
Residential Single Family District, and C-2, General Commercial District, to C-2, General
Commercial District, subject to certain conditions proffered by the applicant;
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on June 21,2004, after due and timely notice thereof as required by ~36.1-693, Code
of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet
No. 641 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following
particular manner and no other:
That portion of two tracts ofland located at 2903 Peters Creek Road, N.W., containing
11.5 acres, more orless, designated on Sheet No. 641 of the Sectional 1976 Zone Map, City
of Roanoke, and bearing Official Tax Nos. 6410105 and 6410106, be, and are hereby
rezoned from RS-3, Residential Single Family District, and C-2, General Commercial
District, to C-2, General Commercial District, subject to the proffers contained in the Third
Amended Petition filed in the Office of the City Clerk on May 27, 2004, and that Sheet No.
641 of the 1976 Zone Map be changed in this respect.
ATTEST: ;1'7
/\ tv.--, .J t~
City Clerk.
H:\ORDINANCES\O-REZO-PUBLICFACIUTYCONSORT062104.00c
Architectural Reyjew BOllnl
Board of Zoninl!; Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@}ci.roanoke.\.a.us
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M, Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T, Fitzpatrick, Jr., Council Member
Honorable Linda F, Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Public Facility Consortium, LLC, represented by
Maryellen F. Goodlatte, attorney, that two tracts of land
located on Peters Creek Road, NW., bearing Official Tax Nos.
6410105 and 6410106, be rezoned from RS-3, Residential
Single Family District and C-2, General Commercial District,
to C-2, General Commercial District, such rezoning to be
subject to certain conditions proffered by the petitioner.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, May 20,
2004. By a vote of 5-1-1 (Messrs, Butler, Chrisman, Manetta, Scholz and
Ms. Prince voting for, Mr. Williams voting against, and Mr. Rife
abstaining), the Commission recommended approval of the requested
conditional rezoning.
Background:
A Petition to Rezone was filed on April 1, 2004, A First Amended Petition,
filed April 25, 2004, proposed to conditionally rezone the split-zoned
parcels from C-2, General Commercial, and RS-3, Residential Single-Family
District, to C-2, General Commercial subject to certain conditions. A
Second Amended petition was filed on May 5, 2004, and a Third
Amended petition was approved by the Planning Commission on May 20,
2004 and filed on May 27, 2004. The petitioner proffers the following:
1, That the property shall only be used for general and
professional offices including financial institutions.
2, For purposes of storm water management and quality
of storm water runoff, the site will be developed to
incorporate a series of bioretention areas within the
parking areas, subject to tests of the existing soils and
conditions and any changes required by the City during
comprehensive site plan review,
3. A 20 foot wide landscaped buffer shall be installed and
maintained along the rear property line. Said
landscaped buffer shall consist of evergreen trees
planted at a rate of one tree per 20 linear feet or a
portion thereof and evergreen shrubs planted at a rate
of 3 feet on center or less.
4, Deciduous trees shall be planted and maintained
within and along the perimeter of the onsite parking
lots at a rate equal to or greater than one tree planted
per every six parking spaces provided. Deciduous
trees shall have a minimum 2 1/2" caliper at planting.
5. The number of parking spaces located on the subject
property shall be no greater than one parking space
per 200 square feet of gross floor area.
6. No more than 10% of the off street parking spaces
provided shall be located between the front of the
building and Peters Creek Road.
7. All outdoor lighting along the perimeter of the
property shall consist of fixtures designed and
shielded to direct illumination away from the adjoining
properties. Site lighting levels at adjacent property
lines shall not exceed .5 foot candle.
8. Except for a service drive which shall be allowed, no
more than one curb cut shall be utilized to serve the
subject property. The curb cut shall be located either
within 20 feet of the southern property line of Tax Map
Number 6410106 at its intersection with Peters Creek
Road or the northern end of Tax Map Number
6410105. The specific location of the curb cut serving
the subject properties and median break shall be
subject to a traffic impact study and its review and
acceptance of its recommendations by the City during
comprehensive site plan review,
Considerations:
The subject parcels border the City boundary line with Roanoke County
along Peters Creek Road. General commercial uses are located directly
across from the subject parcels in the county, The surrounding land use
and zoning include:
· The abutting tracts to the north and south along Peters
Creek Road are zoned C-2, General Commercial. The uses
are an auto sales establishment and a retail lot
specializing in storage shed sales.
· Abutting a large portion of the northern property line of
subject parcel Tax Map Number 6410105, Tax Map
Number 6410103 is split zoned C-2, Conditional and C-l,
Conditional. The front portion of the parcel is currently
vacant and a section of Brammer Village office park is
located on the back portion,
· Along the rear property line to the east is a 17.4 acre
vacant parcel zoned RS-3, Residential Single Family.
· Two parcels abut Tax Map Number 6410106 along its
southern property line. The two parcels front on Cove
Road, One property, Tax Map Number 6410111 was
conditionally rezoned in 1997 to RM-3, Residential
Multifamily High Density, in order to place an assisted
living facility on the property. Currently the property is
vacant. The second property, Tax Map Number 6410110,
is zoned RS-3, Residential Single Family and is the site of
the Melrose Christian Church,
The petition is consistent with the following design principles of Vision
2001-2020, the City's Comprehensive Plan:
Discourage excessive surface parking lots (p.72, IN P4).
Locating off-street parking to the side or rear of buildings (p,
72, IN P4).
Limiting impervious surfaces to reduce runoff (p, 50 EC Al 3).
The proposed rezoning is consistent with the Peters Creek North
Neighborhood Plan, adopted in December 2002. The plan's future land
use map (p. 27) designates these parcels for commercial uses.
The purpose of the proposed rezoning is to permit general and
professional offices on the property. There is one primary structure with
several accessory structures located on Tax Map Number 6410105. The
existing house and its accessory structures will not remain on the subject
properties. The primary structure is a house built in 1930 and last used
for commercial purposes,
With the proffered conditions, the application of C-2, General
Commercial, to the subject properties, is appropriate. The petitioner
proffers one use for the subject properties, general and professional
offices, Although the proffered use is permitted by right in C-l, Office
District, the petitioner requests C-2 to allow for a maximum height of 45
feet, as opposed to a maximum 35 foot height in C-l, Staff believes the
proffer allowing only office uses insures compatibility with the
surrounding area. Furthermore, the proffered conditions to increase the
depth of the required buffer yard along the rear lot line and to limit the
intensity of outdoor lighting along adjacent property lines greatly
protects the surrounding districts from development impacts.
Staff believes that site development issues have been adequately
addressed through the petitioner's proffers. The proffered conditions
provide storm water and run-off measures, parking limitations in front of
the building and on the entire site, and landscaping to provide for an
adequate tree canopy,
Peters Creek Road is a main arterial street with primarily strip commercial
retail and office uses. It has four 10-12 foot wide lanes with a 20 foot
wide median, Currently there is not a median break located in front of the
subject properties. In order to adequately support traffic entering and
exiting the property, the City's Transportation Division expressed the
need for the petitioner to secure access for vehicles turning from and
onto the southbound lanes of Peters Creek Road, Proffer #8 limits the
petitioner to one curb cut for public access to the office building. The
location of the curb cut and possible relocation of a median break is
dependent upon staff's review and acceptance of recommendations in the
traffic impact study during the comprehensive site plan review.
The petitioner provided a Traffic Impact Study to the planning staff prior
to the Planning Commission hearing. After an initial review of the report
by the City's traffic engineer, he concluded that the methodology in the
study is sound and the traffic information projected for the proposed
development is reasonable. The study found that Peters Creek Road has
sufficient capacity to handle the forecasted traffic generated by the
proposed development. He did point out that the draft report has not yet
identified the location of the proposed access to the property from the
southbound lanes of Peters Creek Road. In order to comply with proffer
#8, further work is required during the comprehensive site plan review
process to adequately address access to the site.
Staff received two public comments prior to the hearing, One letter was
received by staff on May ]7, 2004. The letter was sent from the
Neighborhoods Presidents Council and was in opposition to the petition.
One phone message was received May 20, 2004 from Daniel Hale of the
Miller Court Neighborhood Alliance stating they had no objections to the
proposed rezoning. No one from the audience spoke at the public
hearing.
Planning Commission discussion centered on the following:
· Concerns over encouraging development along commercial
corridors and near major intersections inconsistent with
development patterns prescribed in Vision 2001-2020.
· The number of parking spaces shown on the petitioner's
concept plan and how the proffered condition (proffer #5)
regulating the maximum number of parking spaces relates to
the current zoning ordinance.
· The placement of the building on the site as shown on the
petitioner's concept plan and its orientation to the street
frontage along Peters Creek Road.
Recommendation:
By a vote of 5-]-] , the Commission recommended approval of the
request, given the proffered conditions of the amended petition.
Respectfully submitted,
~8.~~
Robert B. Manetta, Chairman
Roanoke City Planning Commission
cc: Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community
Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Maryellen Goodlatte, Attorney for the Petitioner
---:\~
/ /
\
'0
c:
o
()
C")
I
(f)
c:::
<0
o
.....
o
.....
<1i
o
~
~ M
Och
~ 0:::'
"""
(0
CD
~b
Oc
c:;:,
"'0
0(.)
a::
(0
~
~ M
0'
(j)
~i tV
"""' L..L.
(0
.....
.".
<0
"0
C
ctl
l()
o
.....
o
.....
.".
~D
z
0-
ctl
~
X
ctl
I-
"0
ctl
o
~~
....
o
en
....
Q)
.....
Q)
a..
~ '-"1
~I ."(0
~C0 c:
al~~
;1~18
(0
z
.,
tl
"C:
;;
is
'"
c:
"2
o
N
.,
(jj
o
~
CIl
a.
tl
"
E
::l
UJ
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
INRE:
Rezoning of two tracts ofland located at 2903 Peters Creek Road containing 11.5 acres,
identified and being official Tax Map Numbers 6410105 and 6410106 from C-2, General
Commercial District, and RS-3, Residential Single-Family District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions.
THIRD AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Petitioner, Public Facility Consortium, LLC, has contracted to purchase official Tax
Map Numbers 6410105 and 6410106 from White Birch Holdings, LLC, Branch Management
Corp., and ARS Properties, L.C. (Owners). The frontage depth of both parcels along Peters
Creek Road (ranging from 209 feet to 217 feet) is zoned C-2, General Commercial District.
The balance is zoned RS-3, Residential Single-Family District. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that the said property be rezoned from C-2, General Commercial District,
and RS-3, Residential Single-Family District, to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of permitting general and professional offices
on the property. The conceptual development plan dated May 5, 2004, is attached hereto as
Exhibit B ("Development Plan").
Your petitioner believes the rezoning of the property will further the intent and purposes
of the City's Zoning Ordinance and Vision 2001-2020 Comprehensive Plan. This property is
located along and would be oriented toward Peters Creek Road. This project will promote
quality development and good use along the Peters Creek Road corridor, and would permit this
parcel to be used for office purposes consistent with its neighbors.
If the said tract is rezoned as requested, your petitioner hereby proffers and agrees as
follows:
I. That the property shall only be used for general and professional offices
including financial institutions.
2. For purposes of storm water management and quality of storm water
runoff, the site will be developed to incorporate a series of bioretention
areas within the parking areas, subject to tests of the existing soils and
conditions and any changes required by the City during comprehensive
site plan review.
3. A 20 foot wide landscaped buffer shall be installed and maintained along
the rear property line. Said landscaped buffer shall consist of evergreen
trees planted at a rate of one tree per 20 linear feet or a portion thereof
and evergreen shrubs planted at a rate of 3 feet on center or less.
4. Deciduous trees shall be planted and maintained within and along the
perimeter of the onsite parking lots at a rate equal to or greater than one
tree planted per every six parking spaces provided. Deciduous trees shall
have a minimum 2 112" caliper at planting.
5. The number of parking spaces located on the subject property shall be no
greater than one parking space per 200 square feet of gross floor area.
6. No more than 10% of the off street parking spaces provided shall be
located between the front of the building and Peters Creek Road.
7. All outdoor lighting along the perimeter of the property shall consist of
fixtures designed and shielded to direct illumination away from the
adjoining properties. Site lighting levels at adjacent property lines shall
not exceed .5 foot candle.
8. Except for a service drive which shall be allowed, no more than one curb
cut shall be utilized to serve the subject property. The curb cut shall be
located either within 20 feet of the southem property line of Tax Map
Number 6410106 at its intersection with Peters Creek Road or the
2
northern end of Tax Map Number 6410105. The specific location of the
curb cut serving the subject properties and median break shall be
subject to a traffic impact study and its review and acceptance of its
recommendations by the City during comprehensive site plan review.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots
or properties immediately adjacent to, immediately across a street or road from the property to
be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
This Petition is respectfully submitted this 27'h day of May, 2004.
PUBLIC FACILITY CONSORTIUM, LLC,
a Virginia limited liability company
By: ~~--F~eV(;;t;{ "'
of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte(q';gfdg.com
3
White Birch Holdings, LLC, a Virginia limited liability company, owner of the property subject
to this petition, hereby consents to this third amended rezoning petition filed by Public Facility
Consortium, LLC, including the voluntary proffers contained herein.
WHIlE BIRCH HOLDINGS, LLC
-';~~>
By;
its:
ItJ
.1,"
" ,
4
ARS Properties, L.c., owner of the property subject to this petiition, hereby consents to this
third amended rezoning petition filed by Public Facility Consortium, LLC, including th,e
voluntary proffers contained herein.
:7.&r.
Its; ~
5
Branch Management Corp., a Virginia corporation, owner of the property subject to this
petition, hereby consents to this third amended rezoning petition filed by Public Facility
Consortium, LLC, including the voluntary proffers contained herein.
BI0-~G.EMENT~.
By: Jt?/rJ ~
. j ,
ItS:
6
~.,
.'O~
~--
;,
~
.
,~
'0.
/
,....-I;:) s-la~..cI
rIOUOO~ jo I\.J!J
-..;;;~~- .
"}
"
"
""-"5p/)J!":'::--~
I .. ~ . .
t>,1 ~:" ~. I~.J "
~~~~,;.i: G. ;
<-IDo,
,
,
~
"'
"
.,.
.
"'
--~i(j_D
"
~
~
.
{
~
"
;;
,
,
~
~
"
.
--.2~UZ4~~75"-
,)
,
~
"
~
~
~
1
P/I
J[e""J
-----
S.1@tQcI
a)/OUDQ~ )0
AIunoJ
", " "
~
\. ,
'" .\~-
'" " ,
\.
"
r. .....
~ ,
USJI
25
.~(Q
"
~
"
.
.
-~,-.,;-,....----
~,
~H
"
. .
1 &
~
y,
""
~
'"
/
-i---
I
'j,
~
,.
.
~
I
l- i
!
iii ~i
:;:
~ 1.:1
" -
. "
"
~
,
,
.
,
"
;'
~
~
'"
.:;
""
~
<'''II
.'/.
.
""
'"
,
::::. Z:.
~
;; .".
.
~ ~
,
,
0."1<5.1
AI'J
@>jOtlOOtj
..
..
..
..
'.
..s"!:
t--
"
'"
~
"'-
'"
.
"
"
,
'I
.
"
o ;;
~ a
...-:-",
~
ij"or
I'~ I) ..:r .;..~.t~ .n~'i~t'~'J'.. .. Jl
OIi;l!l ! / , I / " \ i .~
i I:! i;i i~ ! '. .Joe ~:o,:;. ..,.... I"
':!i!'l ~:! \ \ ..1 / ;= \ I
Ij'll. J> \ \, .". \ ,\
!ill/il! Ii \ \ ./ ci I \
";I! ig i;, 1/ I I
Ijlll:Ii!! ! \'i III II
\ I' ,
\ \ d II
\ 1/.1
\ i\ .~
II I \ \ I
\ I... I... 1\1"
I .... '\'
\ (. I. I.
"J ' L I, \. \ \ ':
\ I ...1.. \. \'
\ "', \ \ ".
Y \L \\\
/1 \ I'\\-~'.\....:
/ -', " ' "
/ .I : t. . "\
. . "
/.1 ,I
,',,'\. \
...1 J\'
::'~~t---/"" )\
'I k\ . \\
~~I \1. 1'\
'iJ,,[ \
l~\\
...[
I
~..~,.....
I /:-:.?
.1 /
.'(.
I"
, i
ill 1
o ill
, .
h'---....<.-... / / / /
1'___/~'1
. /t:~".,J..
f 'I
II. .!/~0 /
-/'i~ ) \
j/,,_/ uv-{ 0-1" j(-Q9~~rt~lr'
~~u,u ( '~;r Q\. .. I .~..
~~~"'O~J"\:()""0&;~'Lj0
.... ) ::.ci;~ft3~~~:i~
~~...,~,~ ':f""""" I
-~ -- I- !"- ,. , : -'---, .-"----_
---_ ", I '~. :, ,.-"-~.~,-----___ ~
vooz 's A:eW
::Ill 'VlIn1.LHOSNO::l A.LIlI::l\f~ ::IllSnd
'"
I
I
I
.'-~-~
/t'
--~-=:::.~
Nlfld lN3i111dOl3A30 llfnld3~Nn~
l-
iD
s: 0:1
III
~
!
o
~
"
"Ie
""
""
""
u~
~"
Ii
r!
'I
"
Hiiii II
.
oJ
I
:::8 I;
~Ii
if) ,
~I:
ADJOINING PROPERTY OWNERS
FOR
Tax Parcel Number 6410105, containing 4.80 Acres, Zoned C-2 and RS-3, and
Tax Parcel Number 6410106, containing 6.18 Acres, Zoned C-2 and RS-3
Tax Map Number
Owner/Owners and Mailing Address
ROANOKE CITY PROPERTIES
6410104
Lingerfelt Enterprises, Inc.
2839 Peters Creek Road, N.W.
Roanoke, Virginia 24019
6410103
Robert C. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
6410116
Joan F. Showalter and
Lura Showalter
4623 Cove Road, N.W.
Roanoke, Virginia 24017
6410111
Greenwood Group, Inc.
P. O. Box 11231
Blacksburg, Virginia 24062
6410110
Melrose Christian Church
4807 Cove Road, N.W.
Roanoke, Virginia 24017
6410107
Barbara T. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
ROANOKE COUNTY PROPERTIES
037.17-01-02.00
Carlos B. Hart
Patricia R. Hart
504 High Street
Salem, Virginia 24153
037.13-04-05.00
Richard D. Steen
2840 Peters Creek Road
Roanoke, Virginia 24019
037.13-04-04.00
Slakrnan Investment, LLC
2900 Peters Creek Road
Roanoke, Virginia 240I9
TO:
FROM:
RE:
DATE:
Roanoke City Planning Commission
Neighborhoods Presidents Council
Peter's Creek Road Rezoning
May 17, 2004
Dear Commission Members,
It is our understanding that at its May 20, 2004 meeting the planning
commission will consider an application from Public Facility Consortium, LLC
for rezoning property on Peter's Creek Road from RS-3 to C-2. The subject
property is the rear portion of tax numbers 6410105 and 6410106. It is also
our understanding that the rezoning is part of a proposal by the petitioner
to the General Services Administration for the relocation of Social Security
offices from their current location in Gainsboro.
In considering this petition, the planning commission has an obligation to
go beyond mere consideration ofland use. The commission should consider
the effect of this particular development on a vulnerable elderly and
disabled population, who are often among the least mobile members of
society. The proposed location is not on a public transit route. But even
ifit were, it would be inconvenient for many patrons. Because of the
spoke-and-hub arrangement of Roanoke's transit system a long bus trip
involving at least one transfer would often be required to reach that
destination.
Roanoke's comprehensive plan has as one of its strategic initiatives
establishing multi-s"ervice facilities in satellite offices in easily
accessible neighborhood centers in order to make services more available to
those who need them. The initiative applies to city-provided public
services. But by implication the city should not encourage relocation of
-any services in ways that create barriers to service delivery.
We understand that the rezoning of this property would not necessarily mean
relocation of the Social Security offices to this site. But rezoning will
make that highly undesirable outcome possible and perhaps likely. Forcing
additional auto dependence and serious inconvenience on those who are among
the least able to bear it, is poor planning and violates the spirit of
sustainable development that underlies Roanoke's comprehensive plan.
The planning commission should recommend denial of the petition.
Estelle McCadden It II
~ j.!1 J11-~
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - - - - - - - - -- - - - - - - - - - - -
GLENN, FELDMANN, DARBY & GOODL
PO BOX 2887
ROANOKE VA 24011
NOTICE OF PUBUC BEARING
REFERENCE: 80113324
02379274 2903 Peters Creek
TO WHOM IT MAY CONCERN:
Pursuant to the provl$iOns of
Artlcle VII of Chapter 36 1
Code of the City of ,Roat10k~
(1979), as amended, the
I C?UOCII of the City of Roanoke
Win hold a Public Heating on
Mooday, Jur,e 21" 2004, at
7:00 p.m., in the Couocll
Cha~rintheNoeIC.Taylor
MUnicipal BUilding, 215
Church Avenue, S.W., on the
question of rezoning from
RS-3, Resldentlal Single Fam-
Ily District and C-2, General
Commercial District, to C-2
General Commercial DIstrict'
subject to certain proffered
conditions, the fOllowing
property:
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
That POrtion of two tracts of
land located at 2903 Peters
Creek Road, N.W., containing
11.5 acres, more or Jess
bearing Official Tax Nos:
6410105 ~nd~10106.
A copy of this ProPOSal' is
available for publle Inspection
In the 01'rice of the City Clerk
Room 456, Munlclpallkllldlni
All parties in Interest may
appear on the above l1ate and
be heard on thequestlon.
If you area person With adls-
ability who n'eeds
City/County of Roanoke, Commonwealth/State of
Vir~pia. Sworn and subscribed before me this
__J_lL__day of June 2004. Witness my hand and
official seal.
--'J ~ .
MY-~iO~-~i ~~~:1'-~:r~~~~~~
accommodations for this pub-
lic hearing, contact the, City
Clerk's Office, 853-2541 by
Thursday, June 17, 2004. '
GIVEN under my hand thi~
25th day of May, 2004.
Mary F. Parker, City Clerk.
(2379274)
PUBLISHED ON: 06/04 06/11
TOTAL COST:
FILED ON:
255.46
06/18/04
,.
--------------------------------------------------+----------------,-----------
~~~~~~~~:~-~~-~-----------, Billing Services Representative
:!
~~~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, June 21, 2004, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from RS-3,
Residential Single Family District and C-2, General Commercial District, to C-2, General
Commercial District, subject to certain proffered conditions, the following property:
That portion of two tracts ofland located at 2903 Peters Creek Road, N.W.,
containing 11.5 acres, more or less, bearing Official Tax Nos. 6410105 and
6410106.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, June 17, 2004.
GIVEN under my hand this 25th day of May
,2004.
Mary F. Parker, City Clerk.
H:\NOTICES\O_REZQ_PUBLICFACILITYCONSORT062104.DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 4, 2004 and Friday, June 11,2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
(540) 224-8000
.-,..'.'".-,"-___~_._'.__,.. .~._._~"..m""
............
II'~...
;.')
,.
'^',
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER. CMC
City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
June 7, 2004
STEPHANIE M. MOON
Depoty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #51
Mr. Robert C. Brammer
Melrose Christian Church
Ms. Joan and Ms. Lura Showalter
Mr. Richard D. Stern
Mr. Daniel Hale, Miller Court
Neighborhood Alliance
Ms. Janet Scheid, Roanoke County
Planning Department
Lingerfelt Enterprises, Inc.
Greenwood Group, Inc.
Mr. and Mrs. Carlos Hart
Slakman Investment, LLC
Mr. Woodrow Walker, Miller Court
Neighborhood Alliance
Ladies and Gentlemen:
Pursuant to provisions of Resolution No.2 5 523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, June 21, 2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on the request of Public Facility
Consortium, LLC, that a portion of two tracts of land located at 2903 Peters Creek
Road, N. W., containing 11.5 acres, more or less, identified as Official Tax Nos.
6410105 and 6410106, be rezoned from RS-3, Residential Single Family District,
and C-2, General Commercial District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioner.
The City Planning Commission is recommending that Council approve the request
for rezoning. If you would like to receive a copy of the report of the City Planning
Commission, please call the City Clerk's Office at 540-853-2541.
N:\CKEWl\Public Hearings 2004Vune 04\June 21, 2004 Attorney and AdjoiningPropety Owners Letters.doc
..._- .,,-----..-......--..--,---".. -.-
..-.....
Interested Property Owners and/or Adjoining Property Owners
June 7, 2004
Page 2
This letter is provided for your information as an interested property owner and/or
adjoining property owner. If you have questions with regard to the matter, please
call the Department of Planning, Building and Development at 540-853-1730.
'7('....." ;1 ~
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKEWl\Public Hearings 2004\June 04\June 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
<........"
.".....,....
1I".~:~....-
. -'~
- .
V': '0 .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1crk@ci.roanokc.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
June 7, 2004
SHEILA N. HARTMAN
Assistant City Clerk
File #51
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby and Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
Dear Ms. Goodlatte;
Pursuantto provisions of Resolution No.2 5 523 adopted by the Council ofthe City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, June 21, 2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on the request of Public Facility
Consortium, LLC, that a portion of two tracts of land located at 2903 Peters Creek
Road, N. W., containing 11.5 acres, more or less, identified as Official Tax Nos.
6410105 and 6410106, be rezoned from RS-3, Residential Single Family District,
and C-2, General Commercial District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a report of the City Planning
Commission and a notice of the public hearing. Please review the document5 and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report
should be directed to the Department of Planning, Building and Development at
540-853-1730.
N:\CKEWI\Public Hearings 2004Vune 04Vune 21,2004 Attorney and Adjoining Propety Owners Letters.doc
-.,,'
.~"... '
Maryellen F. Goodlatte
June 7, 2004
Page 2
It will be necessary for you, or your representative, to be present at the June 21
public hearing. Failure to appear could result in a deferral of the matter until a
later date.
Sincerely, /J
~~ .J.-V~I.~
Mary F. Parker, CMC
City Clerk
MFP;sm
Enclosure
N:\CKEWl\Public Hearings 2004\June 04\June 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Public Facility Consortium, LLC, Peters Creek Road, NW. )
Official Tax Nos. 6410105 and 106 from RS-3 to C-2, condo )
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
29th day of April, 2004, notices of a public hearing to be held on the 20th day of May,
2004, on the rezoning captioned above to the owner or agent of the parcels listed below
at their last known address:
Parcel
Owner's Name
Mailinq Address
6410103
6410107
Robert C. Brammer
2386 Loch Haven Dr.
Roanoke,VA 24019
6410104
Lingerfelt Enterprises, Inc.
2839 Peters Creek
Roanoke, VA 24019
6410110
Melrose Christian Church
4807 Cove Road, NW
Roanoke,VA 24017
6410111
Greenwood Group, Inc.
POBox 11231
Blacksburg, VA 24062
4623 Cove Road, NW
Roanoke, VA 24017
6410116
Joan and Lura Showalter
Roanoke County
Carlos and Patricia Hart
504 High Street
Salem, VA 24153
Richard D. Stern
2840 Peters Creek Road
Roanoke, VA 24019
Slakman Investment, LLC
2900 Peters Creek Road
Roanoke, VA 24019
Also mailed to:
Daniel Hale
Miller Court Neigh. Alliance
4425 Oleva Street
Roanoke,VA 24017
Woodrow Walker
Miller Court Neigh. Alliance
4449 Ben Street
Roanoke, VA 24017
Janet Scheid
Roanoke County Planning
POBox 29800
Roanoke,VA 240,~~
Martha Pace Franklin
w~
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 29th day of April, 2004.
'f(.JUUA>--~ ('L)~
Notary Pu lie
My Commission Expires: ~- ~ '6' -0 ')
, .
.
.
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER,CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
May 27,2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue,S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(~) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a third amended petition received in the City
Clerk's Office on May 27, 2004, from Maryellen F. Goodlatte, Attorney,
representing Public Facility Consortium, LLC, requesting that two tracts of land
located at 2903 Peters Creek Road, N. W., containing 11.5 acres, more or less,
being the rear portions of Official Tax Nos. 6410105 and 6410106, be rezoned
from C-2, General Commercial District, and RS-3, Residential Single-Family
District, to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner.
Sincerely,
,~'rn,~
Stephanie M. Moon, CMC
Deputy City Clerk
Enclosures
N:\CKEWl\Rezonings - Street Alley Closing 04\may 2004\Maryellen Goodlatte 2903 Peters Creek Road Public Facility Consortium.third
amendment.doc
'... ...,..-- ......"..
,.,......,
, '
Robert B. Manetta
May 27,2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Council Member-Elect Sherman P. Lea
Council Member-Elect Brian J. Wishneff
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001-2887
Darlene L. Burcham, City Manager
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEW1\Rezonings - Street Alley Closing 04\may 2004\Maryellen Goodlatte 2903 Peters Creek Road Public Facility Consortium.third
amendment.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Rezoning of two tracts of land located at 2903 Peters Creek Road containing 11.5 acres,
identified and being official Tax Map Numbers 6410105 and 6410106 from C-2, General
Commercial District, and RS-3, Residential Single-Family District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions,
THIRD AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Petitioner, Public Facility Consortium, LLC, has contracted to purchase official Tax
Map Numbers 6410105 and 6410106 from White Birch Holdings, LLC, Branch Management
Corp., and ARS Properties, L.c. (Owners). The frontage depth of both parcels along Peters
Creek Road (ranging from 209 feet to 217 feet) is zoned C-2, General Commercial District.
The balance is zoned RS-3, Residential Single-Family District. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that the said property be rezoned from C-2, General Commercial District,
and RS-3, Residential Single-Family District, to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of permitting general and professional offices
on the property. The conceptual development plan dated May 5, 2004, is attached hereto as
Exhibit B ("Development Plan").
Your petitioner believes the rezoning of the property will further the intent and purposes
of the City's Zoning Ordinance and Vision 2001-2020 Comprehensive Plan. This property is
located along and would be oriented toward Peters Creek Road. This project will promote
quality development and good use along the Peters Creek Road corridor, and would permit this
parcel to be used for office purposes consistent with its neighbors.
If the said tract is rezoned as requested, your petitioner hereby proffers and agrees as
follows:
I. That the property shall only be used for general and professional offices
including financial institutions.
2. For purposes of storm water management and quality of storm water
runoff, the site will be developed to incorporate a series of bioretention
areas within the parking areas, subject to tests of the existing soils and
conditions and any changes required by the City during comprehensive
site plan review.
3. A 20 foot wide landscaped buffer shall be installed and maintained along
the rear property line. Said landscaped buffer shall consist of evergreen
trees planted at a rate of one tree per 20 linear feet or a portion thereof
and evergreen shrubs planted at a rate of 3 feet on center or less.
4. Deciduous trees shall be planted and maintained within and along the
perimeter of the onsite parking lots at a rate equal to or greater than one
tree planted per every six parking spaces provided. Deciduous trees shall
have a minimum 2 112" caliper at planting.
5. The number of parking spaces located on the subject property shall be no
greater than one parking space per 200 square feet of gross floor area.
6. No more than 10% of the off street parking spaces provided shall be
located between the front of the building and Peters Creek Road.
7. All outdoor lighting along the perimeter of the property shall consist of
fixtures designed and shielded to direct illumination away from the
adjoining properties. Site lighting levels at adjacent property lines shall
not exceed .5 foot candle.
8. Except for a service drive which shall be allowed, no more than one curb
cut shall be utilized to serve the subject property. The curb cut shall be
located either within 20 feet of the southem property line of Tax Map
Number 6410106 at its intersection with Peters Creek Road or the
2
northern end of Tax Map Number 6410105. The specific location of the
curb cut serving the subject properties and median break shall be
subject to a traffic impact study and its review and acceptance of its
recommendations by the City during comprehensive site plan review.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots
or properties immediately adjacent to, immediately across a street or road from the property to
be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
This Petition is respectfully submitted this 27'h day of May, 2004.
PUBLIC FACILITY CONSORTIUM, LLC,
a Virginia limited liability company
By: ~-_F~eV(;;t;{-,
of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte(a;gfdg.com
3
White Birch Holdings, LLC, a Virginia limited liability company, owner of the property subject
to this petition, hereby consents to this third amended rezoning petition filed by Public Facility
Consortium, LLC, including the voluntary proffers contained herein.
WHIIE BIRCH HOLDINGS, LLC
_/~~~
; .
By:
its:
Ii'
.l,~
:_1, .
,
. '.
4
ARS Properties, L.c., owner of the property subject to this petiition, hereby consents to this
third amended rezoning petition filed by Public Facility Consortium, LLC, including the
voluntary proffers contained herein.
:7.&r.
Its: --r
5
Branch Management Corp., a Virginia corporation, owner of the property subject to this
petition, hereby consents to this third amended rezoning petition tiled by Public Facility
Consortium, LLC, including the voluntary protl'ers contained herein.
BRi-~GEMENT7t.
By: JP/rl ~ _
its: j
6
,.",......
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
May 5, 2004
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a second amended petition received in the City
Clerk's Office on May 5, 2004, from Maryellen F. Good latte , Attorney, representing
Public Facility Consortium, LLC, requesting that two tracts of land located at 2903
Peters Creek Road, N. W., containing 11.5 acres, more or less, being the rear
portions of Official Tax Nos. 6410105 and 6410106, be rezoned from C-2,
General Commercial District, and RS-3, Residential Single-Family District, to C-2,
General Commercial District, subject to certain conditions proffered by the
petitioner.
Sincerely, /2
/1_ 1 ~ J.<_
/ n~..7. -
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
N:\CKEWl\Rezonings . Street Alley Closing 04\may 2004\Maryellen Goodlatte 2903 Peters Creek Road Public Facility Consortium.second
amendment.doc
""....
Robert B. Manetta
May 5, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001-2887
Darlene L. Burcham, City Manager
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEWl\Rezonings - Street Alley Closing 04\may 2004\Maryellen Goodlatte 2903 Peters Creek Road Public Facility Consortium.second
amendment.doc
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
INRE:
Rezoning of two tracts of land located at 2903 Peters Creek Road containing 11.5 acres,
identified and being official Tax Map Numbers 6410105 and 6410106 from C-2, General
Commercial District, and RS-3, Residential Single-Family District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions.
SECOND AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Petitioner, Public Facility Consortium, LLC, has contracted to purchase official Tax
Map Numbers 6410105 and 6410106 from White Birch Holdings, LLC, Branch Management
Corp., and ARS Properties, L.c. (Owners). The frontage depth of both parcels along Peters
Creek Road (ranging from 209 feet to 217 feet) is zoned C-2, General Commercial District.
The balance is zoned RS-3, Residential Single-Family District. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that the said property be rezoned from C-2, General Commercial District,
and RS-3, Residential Single-Family District, to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of permitting general and professional offices
on the property. The conceptual development plan dated May 5, 2004, is attached hereto as
Exhibit B ("Development Plan").
Your petitioner believes the rezoning of the property will further the intent and purposes
of the City's Zoning Ordinance and Vision 2001-2020 Comprehensive Plan. This property is
located along and would be oriented toward Peters Creek Road. This project will promote
quality development and good use along the Peters Creek Road corridor, and would permit this
parcel to be used for office purposes consistent with its neighbors.
If the said tract is rezoned as requested, your petitioner hereby proffers and agrees as
follows:
I. That the property shall only be used for general and professional offices
including financial institutions.
2. For purposes of storm water management and quality of storm water
runoff, the site will be developed to incorporate a series of bioretention
areas within the parking areas, subject to tests of the existing soils and
conditions and any changes required by the City during comprehensive
site plan review.
3. A 20 foot wide landscaped buffer shall be installed and maintained along
the rear property line. Said landscaped buffer shall consist of evergreen
trees planted at a rate of one tree per 20 linear feet or a portion thereof
and evergreen shrubs planted at a rate of 3 feet on center or less.
4. Deciduous trees shall be planted and maintained within or along the
perimeter of the onsite parking lots at a rate equal to or greater than one
tree planted per every six parking spaces provided. Deciduous trees shall
have a minimum 2 1/2" caliper at planting.
5. The number of parking spaces located on the subject property shall be no
greater than one parking space per 200 square feet of gross floor area.
6. No more than 10% of the off street parking spaces provided shall be
located between the front of the building and Peters Creek Road.
7. All outdoor lighting along the perimeter of the property shall consist of
fixtures designed and shielded to direct illumination away from the
adjoining properties. Site lighting levels at adjacent property lines shall
not exceed .5 foot candle.
8. Except for a service drive which shall be allowed, no more than one curb
cut shall be utilized to serve the subject property. The curb cut shall be
located either within 20 feet of the southern property line of Tax Map
Number 6410106 at its intersection with Peters Creek Road or the
2
northern end of Tax Map Number 6410105. The specific location of the
curb cut serving the subject properties and median break shall be
subject to a traffic impact study and its review and acceptance of its
recommendations by the City during comprehensive site plan review.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots
or properties immediately adjacent to, immediately across a street or road from the property to
be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
This Petition is respectfully submitted this S.,1... day of May, 2004.
PUBLIC FACILITY CONSORTIUM, LLC,
a Virginia limited liability company
By: ~~,.... r: .{t~g ~
6 Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte(u'gfdg.com
3
White Birch Holdings, LLC, a Virginia limited liability company, owner of the, property subject
to this petition, hereby consents to this amended rezoning petition flied by Public Facility
Consortium, LLC, including the voluntary protlers contained herein.
By:
its:
\VHlTE BIRCH HOLDINGS, LLC
/?~y~ ./
, ./ -?Y f?'-""'7 .-c.../
4
ARS Properties, L.C., owner of the property subject to this petition, hereby consents to this
amended rezoning petition filed by Public Facility Consortium, LLC, including the voluntary
proffers contained herein.
AP$~TffiS'~
By; ~
. t&"'" I -
1 . ?vu'',o//< 1
5
Branch Management Corp., a Virginia corporation, owner of the property subject to this
petition, hereby consents to this amended rezoning petition filed by Public Facility Consortium,
LLC, including the voluntary proffers contained herein.
R~'~
By / ctJr-,/7 ~
its; /
I
6
~
u>
""Y...
e 11
,.<
..
/,
Roanoke
City
"'0
/PI'.-o
,
"
,.
.
~
~
i
~
,
~
.
'"
.~
'"
"
'"
'-l
.~.~ .
S'
"-
'"
,
,/
"t.
,
~.
-
.
~
"'"
~
"
,
,
,
"
~
,
,
" j
..
..
--.:....---... -...-......-..
~o
r.
.I
/
(1-------______
"
.... .~
7J.4 <'
"\.
'!~\~ ",
; !!
. ". "
" " t!
'"
..
COunty
of Roanoke
Peters Creek
,
.
.
"
"~
.~
,
t
~
~
~
,
.
~
.~
n."ll.l.~1.
.
o
g
~
Rd
;
.
~
~
~
,
~
.
~
~
17"17/1
'\
.
3
'"
.<
.J. _ COunt)
Cjt~
,~
4/\
f!!
&
Pet.ers Creel
~
'0
:i3
;~
/
1~
~~
.
o
.~
~
...co'!'......
-
.
c,
o
,
-
~
.,
o
.
~
f)"'l1
~
Jo'U'.
a'ff'--
II ::c
I, (J)
.~
!i~
CONCEPTUAL DEVELOPMENT PLAN
PUBLIC FACILITY CONSORTIUM. LLC
May 5, 2004
-, --
- - ----_.~=--
-c::..:.
~---
---,---
-- ~-L,_
------.. Pf1fRS--CRiiK R
, 7 i I ~. '"~~ I" ~.-'-.... ..' .">
-, \ ~ I . \ 0 :.l=~; - ....... ... .... ...~-
.. 'I 8! f.1 ------ O~ --='~= J-~'- '-~', /1
'.".(." -'(' 'I /00 .~ . I '- ~/'
I ...... '-/'5--'/0. : . S'
( '! / ........-.. '/' . '
/" '/. .' 1
'Co: .I.o&-" ./i .........1..'......... I'
~.~.~ I m.......,/.
. ~-I
"~ - -.L::~~: --- pI
/// . ----~--:i
\
\.\
. "',
\
'...,' .
""" "..',..:
'- '..)
,\1
\ . ,:--
\ \1'.
\1
'- .
-\'. ....>1 \
....\~"\.~
.... \ \ \ ", t
", \'1
\ 1\ "
'1,.1
II,
",0
II .0
II Ii
I ,
'I I !
l- I I
1;1 !Ill" ii
o ~ 8 ~ I
, " ,
" r "Il'ili!'
JI \
\ 11'1" '
~; ( I "i'!'I'll
" \ 1 '~i B I ~ ~
., \ I! " !I'
I I
\ , \ \.: jl 11'1
M'
\ j .-~~., , \ I I' Ill.ii
~i '\ / ;' Ii !i"
I . / ,1.,1 I'l!
! .-!
" '. ! 1111;:I!
I \ 111'11:,
\ / I iil:!:!
,
\ ~ I ;e,fin
'-- ~
__J
ADJOINING PROPERTY OWNERS
FOR
Tax Parcel Number 6410105, containing 4.80 Acres, Zoned C-2 and RS-3, and
Tax Parcel Number 6410106, containing 6.18 Acres, Zoned C-2 and RS-3
Tax Map Number
Owner/Owners and Mailing Address
ROANOKE CITY PROPERTIES
6410104
Lingerfelt Enterprises, Inc.
2839 Peters Creek Road, N.W.
Roanoke, Virginia 24019
6410103
Robert C. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
6410116
Joan F. Showalter and
Lura Showalter
4623 Cove Road, N.W.
Roanoke, Virginia 24017
6410111
Greenwood Group, Inc.
P. O. Box 11231
Blacksburg, Virginia 24062
641011 0
Melrose Christian Church
4807 Cove Road, N. W.
Roanoke, Virginia 24017
6410107
Barbara T. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
ROANOKE COUNTY PROPERTIES
037.17-01-02.00
Carlos B. Hart
Patricia R. Hart
504 High Street
Salem, Virginia 24153
037.13-04-05.00
Richard D. Steen
2840 Peters Creek Road
Roanoke, Virginia 24019
037.13-04-04.00
Slakman Investment, LLC
2900 Peters Creek Road
Roanoke, Virginia 24019
GLENN
FELDMANN
DARBY
GOODLATTE
MARYELLEN F. GOODLA TTE
Direct Dial (540) 224-8018
E-mail mgoodlatte@gfdg_com
210 1st Sneer S,W
Suite 200
May 5, 2004
Post Office Box 28H7
Roanoke, Virgini8 24001
540.224.8000
Fax 540.224.8050
HAND DELIVERED
gfdg@gfdg.com
Mr. Andrew Warren
Roanoke City Planning & Development
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re: Rezoning of two tracts of land located at 2903 Peters Creek Road
Official Tax Map Numbers 6410105 and 6410106
Rezoning from C-2 and RS-3 to C-2
Dear Andrew:
We enclose an original and two copies of the Second Amended Petition with all
exhibits attached thereto for the above-referenced rezoning. Weare also
enclosing three full-sized copies of the concept plan along with one reduced
(11 x 17) copy.
If you have any questions or need further information, please do not hesitate to
call me.
Very truly yours,
~
Maryel!en F. Goodlatte
MFG:lnh:5546000
Enclosures
cc:
PjJblic Facility Consortium, LLC (w/enc.)
...-Ms. Mary F. Parker (w/enc.)
1954 'TJelebraiin'l50 dJ/ear.s oj 0mJice 2004
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday, May
20, 2004, at I :30 p.m., or as soon thereafter as the matter may be heard, in the Emergency
Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., to consider the following:
Request from Public Facility Consortium, LLC, represented by Maryellen F. Goodlatte,
attorney, that two tracts ofland located on Peters Creek Road, N.W., bearing Official
Tax Nos. 6410105 and 6410106, be rezoned from RS-3, Residential Single Family
District and C-2, General Commercial District, to C-2, General Commercial District,
such rezoning to be subject to certain conditions proffered by the petitioner.
A copy ofthe application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, May 4 and II, 2004
Please bill:
Maryellen F. Goodlatte, Eq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
POBox 2887
Roanoke, VA 24001-2887
(540) 224-8018
Please send affidavit of publication to:
Martha P. Franklin
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
......,........
.......,
@l~
_:t;:.dJ\~.'
,
. '"
,
.. '"IfNic,j"
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Depnty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
April 26, 2004
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of an amended petition received in the City Clerk's
Office on April 26, 2004, from Maryellen F. Goodlatte, Attorney, representing
Public Facility Consortium, LLC, requesting that a portion of two tracts of land
located at 2903 Peters Creek Road, N. W., containing 9.201 acres, more or less,
being the rear portions of Official Tax Nos. 6410105 and 6410106, be rezoned
from RS-3, Residential Single-Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner.
Sincerely,
~ frJ. rY)omJ
Stephanie M. Moon, CMC
Deputy Clerk
SMM;ew
Enclosures
N,ICKEW1\1l.emainp . Sited A1ley ONiag Cl4\may 2004IMarycU." GoodIatu: 2903 htcn Crcet Rold PIoblic: Facility Cnnsortium.doc
.".-.<
Robert B. Manetta
April 26, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001-2887
Darlene L. Burcham, City Manager
Susan S. Lower, Acting Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEWI\lle2ooio&S - SlreeI AIleyOosirllll4\may2~\MarycllCllGoocllJllc2903 PClCrlI CrcckRDad Pvblit FIci1ityColllonium.doc
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
INRE:
Rezoning of two tracts ofland located at 2903 Peters Creek Road containing 11.5 acres,
identified and being official Tax Map Numbers 6410105 and 6410106 from C-2, General
Commercial District, and RS-3, Residential Single-Family District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions.
AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Petitioner, Public Facility Consortium, LLC, has contracted to purchase official Tax
Map Numbers 6410105 and 6410106 from White Birch Holdings, LLC, Branch Management
Corp., and ARS Properties, L.C. (Owners). The frontage depth of both parcels along Peters
Creek Road (ranging from 209 feet to 217 feet) is zoned C-2, General Commercial District.
The balance is zoned RS-3, Residential Single-Family District. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that the said property be rezoned from C-2, General Commercial District,
and RS-3, Residential Single-Family District, to C-2, General Commercial District, subject to
certain conditions set forth below, for the purpose of permitting general and professional offices
on the property. The conceptual development plan dated April I, 2004, is attached hereto as
Exhibit B ("Development Plan").
Your petitioner believes the rezoning of the property will further the intent and purposes
of the City's Zoning Ordinance and Vision 2001-2020 Comprehensive Plan. This property is
located along and would be oriented toward Peters Creek Road. This project will promote
quality development and good use along the Peters Creek Road corridor, and would permit this
parcel to be used for office purposes consistent with its neighbors.
Your petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the property shall only be used for general and professional offices including [mancial
institutions.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots
or properties immediately adjacent to, immediately across a street or road from the property to
be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
This Petition is respectfully submitted this ~.. ~day of April, 2004.
PUBLIC FACILITY CONSORTIUM, LLC,
a Virginia limited liability company
By:
~r:~
Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, SW., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte@gfdg.com
2
z
5
Cl.u
1--'
z~
w::E
:IE'"
Cl.5
00
-1~
wg
~5
Ci!~
::::lu
li:a
w::>
u'"
Z
o
u
.'
"-
') l
,
,1
I
\
I
,
\ /
A
, \
I \
I
I
I
\ ,
\
\
\
\
\
\
, \
\
\
\
\
\
\
\
Ii.
K
..
,
."
[
>
,
,
\
I
I
I
I
I
,
'i:",/'
I
~
"
~ .
U
\ ,
'-, ~
.
o
..
.
!
,
.
."
!
c
-6
..,
+"
."
\
'\
o
,
o
,/
+"
'.
'."-.'
~,
~~
.'
/
/
0'1'011 "l3ll:l ~lU"
'f I'
1/
~
J . .
'------.~
"C
~,
~~
, '~
\, /~ l
~
....r.....
~ 1;
.-"
.
5 ;;,
~
~
" ,
~.,
...
...
Roa~oke
City
/~"-,,
.
~
.
'"
'.....
"-
'"
"
"
,'I
"r.s-."
i;' ~
.;:,.. .
'~ .t;
-
,
'"
~
.
~
" .
6-
.t-
"
,
...
"
./
,
i
"
~
,
.
~
-,
;'"
..
..
\
-
u~'
7J..
'\ ."
-r~~
; Ii ....
. ,"
..
County
of Roanoke
Peters Creek
.
t
~
~
"
"
~
~
.
~
~.
Rd
',1:
=(i
;~
.,....
.
~
~
.
,
~
.
...~x
~
il
~~
~~
/
, "
.".\~...
."
~iJ ~
''\
.
;,
..
~ - COU'.1t)
Cit~
Peters Creel
~
/
.
.
.~
~
!
i
-0
~......,.
. "
. "
.. c.
~ ~ .t
~
" ,
'''',
t
~
\;
. ~ .J'..1'
....1J't!'--
, ..
.
"
~
~
,"'
ADJOINING PROPERTY OWNERS
FOR
Tax Parcel Number 6410105, containing 4.80 Acres, Zoned C-2 and RS-3, and
Tax Parcel Number 6410106, containing 6.18 Acres, Zoned C-2 and RS-3
Tax Map Number
Owner/Owners and Mailing Address
ROANOKE CITY PROPERTIES
6410104
Lingerfelt Enterprises, Inc.
2839 Peters Creek Road, N.W.
Roanoke, Virginia 24019
6410103
Robert C. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
6410116
Joan F. Showalter and
Lura Showalter
4623 Cove Road, N.W.
Roanoke, Virginia 24017
6410111
Greenwood Group, Inc.
P. O. Box 11231
Blacksburg, Virginia 24062
6410110
Melrose Christian Church
4807 Cove Road, N.W.
Roanoke, Virginia 24017
6410107
Barbara T. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
ROANOKE COUNTY PROPERTIES
037.17-01-02.00
Carlos B. Hart
Patricia R. Hart
504 High Street
Salem, Virginia 24153
037.13-04-05.00
Richard D. Steen
2840 Peters Creek Road
Roanoke, Virginia 24019
037.13-04-04.00
Slakman Investment, LLC
2900 Peters Creek Road
Roanoke, Virginia 24019
GLENN
FELDMANN
DARBY
GOODLATIE
MARYELLEN F. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte@gfdg.com
April 26, 2004
210 1st Street S.W.
Suite 200
Post Office Box 2887
Roanoke, Virginia 24001
HAND DELIVERED
540,224,8000
Fax 540,2248050
Ms. Nancy Snodgrass
Roanoke City Planning & Development
Municipal Building, Room 177
215 Church Avenue, S.W.
Roanoke, Virginia 24011
gfdg@gfdg.com
Re: Rezoning of two tracts ofland located at 2903 Peters Creek Road
Official Tax Map Nwnbers 6410105 and 6410106
Rezoning from C-2 and RS-3 to C-2
Dear Nancy:
We enclose an original and two copies of the Amended Petition with all exhibits
attached thereto for the above-referenced rezoning.
If you have any questions or need further information, please do not hesitate to
call me.
Very truly yours,
lJ1o.y..Vu-
Maryellen F. Goodlatte
MFG:lnh:5546000
Enclosures
cc: Public Facility Consortiwn, LLC (w/enc.)
Ms. Mary F. Parker (w/enc.)
1954 '1Ilete6ratincj 50 2f..eats ~ e>erlJice 2004
'.~
. . .-
-q~~
. .' --
, '
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E~maiJ: c1erk@cLroanoke.va.u5
MARY F. PARKER, CMC
City Clerk
April 2, 2004
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
,'..
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I
am enclosing copy of a petition received in the City Clerk's Office on April 1, 2004, from
Maryellen F. Goodlatte, Attorney, representing Public Facility Consortium, LLC, requesting
that a portion of two tracts of land located at 2903 Peters Creek Road, N. W., containing
9.201 acres, more 0 r less, being the rear portions of Official Tax Nos. 6410105 and
6410106, be rezoned from RS-3, Residential Single-Family District, to C-2, General
Commercial ~istrict, subject to certain conditions proffered by the petitioner.
\ A"... let.<
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\CKEWI\Rc;ooungs.Slr"",-Alk:yOos;Ull04\ApriI\MlrycllmGoodl'IICIPubl;cF"",ilityC'olls,,";urn.LLCl.doc
....
......
. . -
Robert B. Manetta
April 2, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby and Goodlatte, P. O. Box
2887, Roanoke, Virginia 24001-2887
Darlene L. Burcham, City Manager
Susan S. Lower, Acting Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEW1\Rczrmillg!i' Sire'" AlIC)I ClosiDg04\AprillMarycI1C1l Goodlllllc (Public f*,ilityColls"nillIl~ li.C).doc
Nt.50303.{
GLENN
FELDMANN
DARBY
GOODLATIE
MARYELLENF. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte@gfdg.com
April 1, 2004
210 1st S,:reet S,W.
Suite 200
Post Office Box 2887
HAND DELIVERED
R()anoke. Virginia 24001
Ms. Martha Franklin
Roanoke City Planning Commission
Municipal Building, First Floor
215 Church Avenue, S.W., Room 162
Roanoke, Virginia 24011
540224.8000
Fax 540224,8050
gfdg@gfdg.com
Re: Rezoning of a portion of two tracts of land located at 2903 Peters Creek
Road
Tax Map Numbers 6410105 and 6410106
Rezoning from RS-3 to C-2
Dear Martha:
Pursuant to Public Facility Consortium, LLC's rezoning request, we enclose the
following for filing:
I. An original and two copies of a Petition, with all exhibits
attached thereto, requesting that a portion of two tracts of
land located in the City of Roanoke be rezoned from RS-3
toC-2;
2. Nine reduced copies of the site plan; and
3. Our firm's check in the amount of $1,150.00 to cover the
cost of filing.
If you have any questions or need further information, please do not hesitate to
call me.
Very truly yours,
~
Maryellen F. Goodlatte
MFG:lnh:5546000
Enclosures
cc: Public Facility Consortium, LLC (w/enc.)
vMs. Mary F. Parker (w/enc.)
1954 c:rge/eb~atin'i! 50 d}}ears r1 eSe~)Jice 2004
No.t50:;ot>~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Rezoning of a portion of two tracts of land located at 2903 Peters Creek Road
containing 9.201 acres, identified and being the rear portions of official Tax Map
Numbers 6410105 and 6410106 from RS-3, Residential Single-Family District, to C-2,
General Commercial District, such rezoning to be subject to certain conditions,
PETffiON
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Petitioner, Public Facility Consortium, LLC, has contracted to purchase official Tax
Map Numbers 6410105 and 6410106 from White Birch Holdings, LLC, Branch Management
Corp., and ARS Properties, L.C. (Owners). The frontage depth of both parcels along Peters
Creek Road (ranging from 209 feet to 217 feet) is zoned C-2, General Commercial District.
The balance is zoned RS-3, Residential Single-Family District. A metes and bounds
description of the property to be rezoned is attached as Exhibit A. A map of the property to be
rezoned is attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that the said property be rezoned from RS-3, Residential Single-Family
District, to C-2, General Commercial District, subject to certain conditions set forth below, for
the purpose of permitting general and professional offices on the property. The conceptual
development plan dated April!, 2004, is attached hereto as Exhibit C ("Development Plan").
Your petitioner believes the rezoning of the property will further the intent and purposes
of the City's Zoning Ordinance and Vision 2001-2020 Comprehensive Plan. This property is
located along and would be oriented toward Peters Creek Road. This project will promote
quality development and good use along the Peters Creek Road corridor, and would pennit this
parcel to be used for office purposes consistent with its neighbors.
Your petitioner hereby proffers and agrees that if the said tract is rezoned as requested,
that the property shall only be used for general and professional offices including financial
institutions.
Attached as Exhibit D are the names, addresses and tax numbers of the owners of all lots
or properties immediately adjacent to, immediately across a street or road from the property to
be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
YI
This Petition is respectfully submitted this I day of April, 2004.
PUBLIC FACILITY CONSORTIUM, LLC,
a Virginia limited liability company
By: ~ F rd&stf2i~
Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, SW., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte(lV.gfdg.com
2
White Birch Holdings, LLC, a Virginia limited liability company, owner of the property subject
to this petition, hereby consents to this rezoning petition filed by Public Facility Consortium,
LLC, including the voluntary proffers contained herein.
WHIlE BIRCH HOLDINGS, LLC
By; /~><-~~
its: ,/f::? a-.- -p ~ _ --
3
_ Apr 01 04 01:07p
Branch Management
540-774-1359
p.2
Branch l\-lanagement Corp., a Virginia COllJOration, owner of the property subject to this
petition, hereby consents to this rezoning petition filed by Public Facility Consortium.
LLC, including the voluntary profters contained herein.
R%~..- E~.
B'. ~
it;: I tfll!fL' NT
04/01/2004 11:49 FAX 540 989 7062
STRAUSS/STRUCTURES
141002
ARS Properties, L.C., owner of the property subject to this petition, hereby consents to
this rezoning petition filed by Public Facility Consortium, LLC, including the voluntary
proffers contained herein.
By:
its:
Comm: 2004-001
The following is a description for portions of Tax Parcels 6410105 and 6410106 to be
rezoned to C-2 zoning located within the City of Roanoke. The description is as follows:
BEGINNING at the southwesterly comer of property of Lingerfelt Enterprises, Inc. (D.
B. 1783, Page 994), being Roanoke City Tax Parcel 6410104; N 410 06' 18" E, 165.64
feet to an existing iron pin, said point located on the southerly property line of Robert C.
Brammer (D.B. 1739, Pg. 540), Tax #6410103 ; thence leaving Lingerfelt and with
Brammer, S 520 10' 50" E, 800.64 feet to a set iron pin, said point being the southeasterly
comer of Brammer and located on the westerly property line of Joan F. and Lura
Showalter, Instrument #000016156 (Tax #6410116); thence leaving Brammer and with
Showalter, S 300 00' 00" W, 429.73 feet to a set iron pin, said point being the
northeasterly comer of Greenwood Group, Inc., Instrument #0000013382, Tax
#6410111; thence leaving Showalter and with Greenwood, N 58013' 05" W, passing the
northwesterly comer of Greenwood at approximately 550.51 feet and with Melrose
Christian Church (Tax #6410110), in all 898.10 feet to the northeast comer of property of
Barbara T. Brammer (D.B. 1718, Pg. 1076), Tax #6410107, thence leaving Brammer and
with the existing zoning line thru Tax Numbers 6410105 and 6410106; N 41046' 21" E,
355.68 feet to the place of BEGINNING and containing 9.201 acres.
~
o
c
o
o
.;:;>: Q:
c
"
:ZO:Z.~( 0 '0
---------...'::
2-
J'4!",... (]
z9lO
~y
::-.\29~
~ I
o
0:
2-
c
::l
o
U
&
"9
<;
o
0:
,"
<-
"
...>
"
0..
-
o
Q)
-'"
o
c:
"
o
0:
2-
U
~
'.
,
E
"
E
.1!
.
"-
4.4/0104
........
"0
0:
-'4
Q)
Q)
G
v.
.
.
, C:d,1.0itJ7
..~tal.ll
---......
."..,
(II/J:J)
:J~!7
f.pt.{.IYUO
"
"!".
(r~/.~,
$.8.4.,
HItJ.It73
~4/0/0S
4.41010,"
'.
"
III~")
/(J7/~)
6,~S)
,<
,"
"." $<#.,7
(041&1//
"
"
"
~./
$.41,10,,_
4.80 At:..
".
"
--..
~4101"2
3.tJ .q~.
"6,18'.04.:.
5:78 A~.
,~.,.
,
.
.
.
'J
;~ .
~
.'
.
~
\
\
\
\,
t.
',(,
'J~..
"j.
.
&.410/1'-
'/ToO""._
"',~-
...:..-c---TJ?..:l \
DPMENT PLAN
iORTIUM, LLC
~
----.-/
'. ./
:::--<
--- .-.......
"">-..,
',-><
.' ...............,-..-.......
/
/1
I
\
A
I
i
!
,....J
!
"
L \
II
I
,1
'i
!i
i
,.o'
/
/---'
/
/.---_::~.-
/
/
/
/
.--'
;
\
\
/
-"'
/
i
I
! I
i
I
>'1
---
:o..J,
.---::,..-..---.- 't
i\
I
\,
!'
--
ePlor.
. -
-
GIIAl>MIC s!:.I.lrs
".../"... .
'1e:;ll'ic:!;O/lS on !he litltpoge 01 ",",proposol
April 1, 2004
SitePlcn
ADJOINING PROPERTY OWNERS
FOR
Tax Parcel Number 6410105, containing 4.80 Acres, Zoned C-2 and RS-3, and
Tax Parcel Number 6410106, containing 6.18 Acres, Zoned C-2 and RS-3
Tax Map Number
Owner/Owners and Mailing Address
ROANOKE CITY PROPERTIES
6410104
Lingerfelt Enterprises, Inc.
2839 Peters Creek Road, N.W.
Roanoke, Virginia 24019
6410103
Robert C. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
6410116
Joan F. Showalter and
Lura Showalter
4623 Cove Road, N.W.
Roanoke, Virginia 24017
6410111
Greenwood Group, Inc.
P. O. Box 11231
Blacksburg, Virginia 24062
6410110
Melrose Christian Church
4807 Cove Road, N.W.
Roanoke, Virginia 24017
6410107
Barbara T. Brammer
2386 Loch Haven Drive
Roanoke, Virginia 24019
ROANOKE COUNTY PROPERTIES
037.17-01-02.00
Carlos B. Hart
Patricia R. Hart
504 High Street
Salem, Virginia 24153
037.13-04-05.00
Richard D. Steen
2840 Peters Creek Road
Roanoke, Virginia 24019
037.13-04-04.00
Slakman Investment, LLC
2900 Peters Creek Road
Roanoke, Virginia 24019
CONCEPTUAL DEVELOPMENT PLAN
PUBUC FACILITY CONSORTIUM, LLC
\
;
I
I
\
,
~
/"
.......... ./'
"-<
./------- :---....
.~.
\ I
\
.-1-....:.- \ i
\ '-,Ir';ffj'; -~t:-",,','
\ " ,.
\ ;..! '\,
\1 \{'
t'r
~
~
/"
/"
/"
~
"
~
--
"
i
/"
~
~~
/"
~
--
L\
\1
I,
,1
j!
I
!
I
I
I
I
1
I
I
"
-"'
'j
1"
'-l -'
!~ 1
I ','I'
~. '" ,
"
~~
-""
---
"--
\\
,
I,
-"':~"-':;'
/
/"
/"
/"
~
I
_~c"'-
1.---
///
/
/
,
/
i
Q
GlUPtllC !:['.J.lrs
/
I
PetersC~ekRoodSitePlan
Sitll Pion
U... Otdj"""""~reo'Jotaccnla;"..don!hj$p"gef'$Ubiedll>the"':frict"",.ontn.ml..pageofrn;"prop",,,/
PROPRIETARY
April 1, 2004
8j. .~.~.'0" 0
". ~
.. .-
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail;c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 28, 2004
File #51
Edward N. Nan, Attorney
Osterhoudt, Prillaman, Nan,
Helscher, Yost, Maxwell and Ferguson
P. O. Box 20487
Roanoke, Virginia 24018
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 36748-062104 amending certain
conditions presently binding upon property located at the intersection of Orange
Avenue and King Street, N. E., Official Tax No. 7090511, so that the property is
zoned C-2, General Commercial District, with proffers amended from those
accepted by Council by adoption of Ordinance No. 29147 on June 20, 1988, and
that the Sectional 1976 Zone Map be amended to reflect proffered conditions as
shown in the First Amended Petition to Amend Proffers filed in the City Clerk's
Office on May 27, 2004, and as set forth in the report of the City Planning
Commission dated June 21, 2004, to provide that the subject property is zoned
C-2, General Commercial District, with proffers.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
A.~
J.L
Sincerely,
MFP:ew
Mary F. Parker, CMC
City Clerk
Enclosure
Edward N. Natt
June 28, 2004
Page 2
pc: Branch/KRW, LLC, 4553 Franklin Road, S. W., Roanoke, Virginia 24014
JRN Chicken Stores, Inc., P. O. Box 22845,
Oklahoma City, Oklahoma 73123
Kroger Limited Partnership, 1014 Vine Street, Cincinnati, Ohio 45202
D. White Properties, LLC, 2367 Alexander Palm Drive,
Naples, Florida 34105
McDonald's Corporation, 2965 Colonnade Drive, Suite 310,
Roanoke, Virginia 24018
Workman Oil Company, P. O. Box 566, Forest, Virginia 24551
Amocco Oil Company, P. O. Box 5077, Atlanta, Georgia 30302
Robert B. Manetta, Chair, City Planning Commission
2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
Susan S. Lower, Director, Real Estate Valuation
Karl S. Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
/'
.,-:' '- . \
~~\f'\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36748-062104.
AN ORDINANCE to amend 9936.1-3 and 36.1-4, Code of the City of Roanoke (1979), as
amended, and Sheet No.709, Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously conditionally zoned C-2, General
Commercial District; and dispensing with the second reading by title of this ordinance.
WHEREAS, Mid-South Management, LLC filed an application to the Council of the City of
Roanoke to amend certain conditions presently binding upon a tract ofland lying at the intersection
of Orange Avenue and King Street, N.E., being designated as Official Tax No. 7090511, which
property was previously rezoned C-2, General Commercial District, with proffers, by the adoption of
Ordinance No. 29147, adopted June 20, 1988;
WHEREAS, Mid-South Management, LLC seeks to have the subject property zoned C-2,
General Commercial District, with proffers amended from those accepted by City Council in
Ordinance No. 29147, adopted June 20,1988;
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by 936.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public hearing on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting on
June 21, 2004, after due and timely notice thereof as required by 936.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed amendment; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the conditions now binding upon a tract ofland
lying at the intersection of Orange A venue and King Street, N.E., being designated as Official Tax
No. 7090511, and the matters presented at the public hearing, should be amended as requested, so
that the property is zoned C-2, General Commercial District, with proffers amended from those
accepted by Council by the adoption of Ordinance No. 29147 on June 20, 1988.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
I. Sections 36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as amended, and
Sheet No. 709 of the Sectional 1976 Zone Map, City of Roanoke, be amended to reflect the changes
in proffered conditions as shown in the First Amended Petition to Amend Proffers filed in the City
Clerk's Office on May 27,2004, and as set forth in the report of the Planning Commission dated June
21,2004, so that the subject property is zoned C-2, General Commercial District, with proffers.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
~~
JL
ATTEST:
City Clerk.
H:\ORDINANCES\Q.AMENDPROFFERS-MID-SOUTHMGMT062104.DOC
".
Architectural Review Hoard
Hoard of Zonin~ Appeals
Plannin~(:ommissio"
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Aveuue, S.W., Room 166
Roauoke, Virgiuia 24011
Telephoue: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@ci.roanoke.va.us
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Mid-South Management, LLC, represented by
Edward A. Natt, attorney, that proffered conditions accepted
by City Council in Ordinance No. 29147, adopted June 20,
1988, be repealed and replaced with new proffered
conditions on a tract of land bearing Official Tax No.
7090511, located at the intersection of Orange Avenue and
King Street, N.E.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, May 20, 2004. Bya
vote of 6-0 (Mr. Rife absent), the Commission recommended approval of the
request to amend proffered conditions as amended at the public hearing.
Background:
In June, 1988, by Ordinance No. 29147, the property identified as Tax Map No.
7090511 was rezoned from LM, Light Manufacturing District, to C-2, General
Commercial, with proffered conditions, for the purpose of constructing a drive-
through banking facility. The conditions presently binding upon Tax Map No.
7090511 as a result of the conditional C-2, General Commercial, rezoning in
1988 are as follows:
1. That the property will be developed in substantial compliance with the
site development plan prepared by T. P. Parker & Son, Engineers and
Surveyors, Ltd., dated 13 April 1988, a copy of which is attached to
the Petition for Rezoning as Exhibit C, subject to any changes required
by the City during site plan review.
2. That if no building permit has been issued and no construction
commenced within 3 years form the date of final zoning approval, the
zoning shall revert to Light Manufacturing (LM) District without further
action by City Council.
A petition to amend proffered conditions on Tax Map No. 7090511 was filed on
April 1, 2004. An amended petition to amend proffered conditions was filed on
May 27, 2004 The petitioner requests that the proffers as stated above and
enacted by Ordinance No. 29147 be repealed as they apply to Tax Map No.
7090511 and the following proffered conditions be substituted and adopted for
those existing proffers delineated above:
1. That the subject property shall be developed for the location of a
drive-thru car wash in substantial conformity with the site
development plan dated 31 March 2004, prepared by T. P. Parker &
Son, attached to this Petition as Exhibit 2.
2. That the only freestanding signage on the premises shall be as
indicated on the proffered site development plan dated March 31,
2004, identified in Paragraph 1 above, which signage shall not be
greater than sixty (60) square feet.
3. That the exterior of the building shall be brick face with a standing
seam metal roof with gables.
Considerations:
As contact purchaser of the subject property, the petitioner requests that the
proffered conditions that apply to Tax Map Number 7090511 be repealed and
that new proffered conditions be applied to the subject property for the
purposes of constructing a drive-through car wash. The bank that was the
proffered use of the site in the approved conditional rezoning in 1988 was
never built.
The subject property, which contains 0.7214 acres, is located on the southwest
corner of the intersection of Orange Avenue, N.E., and King Street, N.E. The
vacant parcel has 258 feet of frontage on Orange Avenue and 122 feet of
frontage on King Street.
The subject property fronts on the Orange Avenue corridor and King Street and
is surrounded by a variety of commercial uses.
· Tracts on the same side of Orange Avenue within a one-block area to the
east and west are zoned C-2, General Commercial, and include fast food
2
restaurants, a grocery store, drive-through bank, nail salon, motel, and
appliance center.
· Tracts on the opposite side of Orange Avenue within a one-block area to
the east and west to Seibel Drive are zoned C-2, General Commercial, and
LM, Light Manufacturing, and include a building supplies establishment,
fast food restaurant, service station, and tire center.
· Zoning to the south along King Street is LM, Light Manufacturing, and
includes a call center and a non-conforming single-family structure.
· Zoning to the rear of adjoining properties along King Street is RM-2,
Residential Multifamily, Medium Density District, and includes an
apartment complex.
Under the current conditional C-2 zoning of the subject property, commercial
development is limited to the 1988 Signet Bank site plan that includes a
building of apprOXimately 2,300 square foot, 30 parking spaces, two drive-
through aisles, and points of access on Orange Avenue and King Street. In
evaluating the current petition to amend proffers, there are two basic planning
issues to consider; namely, (1) a change in land use, and (2) traffic generation.
I) Land Use:
o The current land uses along the commercial corridor of Orange
Avenue and along King Street include a variety of commercial uses
as indicated previously in this report. The proposed car wash is
consistent with the types of uses found along the Orange Avenue
corridor, which carries both local and commuter traffic.
2) Traffic Generation:
o The proposed use and development of the site should not be of a
greater intensity and design than that approved in 1988 given the
increased traffic on Orange Avenue and the poorly operational
intersection at Orange Avenue and King Street.
o Charts from the Trip Generation Manual, 6th Edition, indicate that a
drive-through bank of 2,000 square feet will generate 100 average
vehicle trip ends, while a bank of 3,000 square will generate 150
average vehicle trip ends.
o A car wash facility results in peak dav generation rather than peak
hour traffic. The Trip Generation Manual shows that a majority of
the traffic for a car wash is generated on a Saturday. Whereas
Weekday P.M. Average Vehicle Trip Ends is less than 40 for a self-
service, 5-bay car wash (an automated 4-bay car wash is proffered
in this petition), the Saturday generation ranges from 55 to 150
vehicle trip ends.
3
. Because the proposed car wash is automated, the facility can
only handle a set number of vehicles per hour. Given that
each bay can handle a maximum of 12 vehicles per hour, the
proposed 4-bay facility can handle a maximum of 48 vehicles
per hour (or 96 average vehicle trip ends). Based upon the
actual operating data of a similar 2-bay car wash facility in a
surrounding jurisdiction, the anticipated daily traffic volume
for the proposed 4-bay car wash is 280 vehicles (560 trip
ends).
o The subject parcel is located at an intersection that experiences
congestion at peak travel periods. The Transportation Division of
the City advises that any future roadway improvements at this
location would likely extend along King Street beyond the entrance
to this proposed development. These potential improvements may
result in left turns from the subject property being restricted in the
futu re.
By the proffered site plan and the language of proffer #2, the petition limits
freestanding signage to one, to be located at the corner of the property located
at the intersection of King and Orange and to be restricted to sixty (60) square
feet in sign area. This proffered condition is consistent with Vision 2001-
2020's policy that signs should be limited in number and scaled in size to
minimize visual clutter (p. 95, Trees, Signs, and Lighting).
Consistent with the policies of Vision 2001-2020 regarding streetscape and
design, the petitioner proffers that the exterior of the building will be brick and
that the building will have a standing seam metal roof with gables.
Furthermore, the open bays are situated so as not to face Orange Avenue.
The application of C-2, General Commercial, to the subject properties, situated
along the Orange Avenue corridor, is appropriate, provided any amendment of
proffered conditions on the site satisfactorily addresses traffic generation
issues relative to the drive-through bank already approved on the site and
provides a definition of signage and design of the building consistent with the
policies of Vision 2001-2020.
The Planning Commission received a letter of opposition from the Wildwood
Civic League, stating that the civic league did "not feel that it is an adequate
location for this purpose as it would increase traffic at an intersection that has
far too many vehicles than what it was originally designed already." A copy of
the letter from Mr. McDermott on behalf of the Wildwood Civic League is
attached. The Commission also received letters voicing similar concerns about
4
traffic at this intersection from JRN, Inc., Kroger, and Bobby Dillon, President,
Wildwood Civic League.
The following persons spoke at the Planning Commission public hearing on May
20, 2004:
· Ms Johnnie Speight, attorney representing KFC and Kroger, stated
these entities were not opposed to the proposed use of the subject
property as a car wash but were concerned about the traffic issues at
the intersection of King Street and Orange Avenue. She strongly
encouraged the City to use this opportunity to resolve the traffic
issues at this location.
· Carey Pugh, representing Kroger, also reiterated that although Kroger
is not opposed to the car wash use of the subject property, there are
serious traffic issues at this intersection that the City needs to
address. She indicated Kroger's willingness to share financially in the
responsibility for resolving the traffic issues through possible
strategies such as the widening of King Street and the addition of turn
lanes.
· Phil McDermott, Vice President, Wildwood Civic League, expressed
Concern about the amount and speed of traffic on King Street.
Although he expressed concern over the number of car washes in the
area, the Civic League's main concern is the traffic at this
intersection.
Planning Commission discussion centered on the following:
· Encouraging the City to find and implement a solution to the traffic
problems at the intersection of King Street and Orange Avenue;
· Ensuring that Kroger's offer to share financially in the responsibility
for solving the traffic issue is relayed to the City Manager;
· Concerns over approving further development at this intersection
without first addressing the traffic problems of this intersection;
· A possible continuance of the request, ultimately centering on
recognition that the traffic issue cannot be resolved in merely a
matter of a couple of months; and
· Traffic generation of the proposed car wash relative to traffic
generation of the preViously approved drive-through bank on the
subject property.
Recommendation:
By a vote of 6-0 (Mr. Rife absent), given the previously proffered and approved
drive-through bank on the subject property and the proffered conditions, the
5
Commission recommended approval of the request to amend proffered
conditions, as amended.
Respectfully submitted,
~~fVl~
Robert B. Manetta, Chairman~
City Planning Commission
cc: Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven j. Talevi, Assistant City Attorney
Edward A. Natt, Attorney for the Petitioner
6
l.
(.
Orange Ave & King St, NE
N
w
E
s
AMENDED PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Amendment of Proffered Conditions for a tract of land lying in the
southwest corner of the intersection of Orange Avenue, N.E. and King
Street, N.E. identified as Tax Map No. 7090511
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By Ordinance No. 29147, at the request of Signet Bank, City Council rezoned
the property identified as Tax Map .No. 7090511 from LM, Light Manufacturing District,
to C-2, General Commercial District with proffered conditions. Said parcel of land
contains 0.7214 acres, more or less. A map of the property is attached hereto as
Exhibit 1.
Your Petitioner herein, MID-SOUTH MANAGEMENT, LLC, a Virginia limited
liability company, is the contract purchaser of said parcel.
>
Your Petitioner requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the following Proffers enacted by
Ordinance No. 29147 be repealed:
1. That the property will be developed in substantial compliance with the
site development plan prepared by T. P. Parker & Son, Engineers and Surveyors,
\\JOLL Y\SYS\USERS\CBaumgardnerIZONING\Mid_South AMD PET AMEND PROFFERS,doc
May 24. 2004
Page 1 of3
Ltd., dated 13 April 1988, a copy of which is attached to the Petition for Rezoning as
Exhibit C, subject to any changes required by the City during site plan review.
2. That if no building permit has been issued and no construction
commenced within three (3) years from the date of final zoning approval, the zoning
shall revert to Light Manufacturing (LM) District without further action by City Council.
Your Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be developed for the location of a drive-
thru ccar wash in substantial conformity with the site development plan dated 31 March
2004, prepared by T. P. Parker & Son, attached to this Petition as Exhibit 2.
2. That the only freestanding signage on the premises shall be as indicated
on the proffered site development plan dated March 31, 2004, identified in
Paragraph 1 above, which signage shall not be greater than sixty (60) square feet.
3. That the exterior of the building shall be brick face with a standing seam
.
metal roof with gables.
Attached as Exhibit 3 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions. of the Zoning
Ordinance of the City of Roanoke.
\\JOLL Y\SYS\USERS\CBaumgardnerlZONING\Mid_South AMD PET AMEND PROFFERS,doc
May 24, 2004
Page 2 of)
Respectfully submitted this 2..7 day of M P,-J ,2004.
I
Petitioner: ANAGEMENT,
BY ~ d
ITS
Owner:
:~&-1
~
[~O Ol\~
Edward A. Natt, Esq.
OSTERHOUDT, PRillAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.l.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
I\JOLL YISYSIUSERSICBaumgardnerIZONINGIMid_SOUlh AMD PET AMEND PROFFERS.doc
May 24, 2004
Page 301'3
.el2ee3 12:13
Subject of
Petition to
Pmend Proff~rs
---
----
5408531230
EXHIBIT
PAGE 0
. .,~,~~~/09
I.~ ~_\_- -:
~--
.
~
.0
3
~O\O'
"(JID~
('1,00
,.1 ')0
.'.'"
"";foDr...,
"rl:'O',,/;,~.3:IoIaor--c('
1"1..._ ~
...,. \""'"~
. ,....,
.'
":",
\ ~'.
c
,~.
" '\ "
. , .
1\'SO\00 I t"'lC
I ~\~ \
" (-.\;. ~
.. \ C\ ~
,.\~.= _ S\
.,
~
>
.
~
.....<~... ~.
......a ...
TI~CIOl
,.~...t"f\. 1:'-
).~11 -
,1",01> )
...,,<C... I
.....,-
'1'1)0.\0
;
~
.v
-;
~
,~
c.\..Co -
\~~,..
J..--
-~--
-- -
__- Jt....-,~
'J
-'
-- --"-
-- .-
-_.-- -- - - ~I
__ ~_, :_ -- -51.A-TE~--- . ~
- -f.t11EP-~ ..' --
U._ ' -
- -
-- _.
"
...let""
.".r
..
f
....l..
''',.,.
-.---
-.-- - -- -:'/1e: ::-
---
--------
..o...-~
Jo~..
*
I
I
I
I
I
I
\
I
I
I
,
J
"flOtJ10-4
.-.,
........-.
:II'.>.c..,...
~.".",
,
~o pE:1i :-,- ::;:;
~.~...,.,,,... . I
I
I
1 I
{70'OStr:> I
I";.~....-<I' /.
~I ''-7-. {
-"
"--~_I I ,,::] . J--
~'? __ I r-;-;:-:;-.j' ,- - --
J ----:l-~ .';;! -..
~G I -----
J#..... I
I
I
I
I
/ ..'""
:---... I ~I"'...
___ ."CA ~~c.
;,~ .-;-. ._' 7~'P31"'<<
J~~t!;; -- --:: _~..: -~..o-:z-_
,>2:~~U~; -:."....;. '-:"'~ -
. .,.....,tt.,Jii,H ~,..;,-
--
,..,.~co)
7:1011 ~
'[~)
..
./''$.t::J.IJ
~
T?o"V
"
"
\
1
.!--,-
T
.to
- - ---
--
~
...
-=
--'-
:r...."
--
I
~,~.~
<",
.""
'J
70?t>:.,.3
7""0
. . 7/~
. "7',
lIU~%o...CO 8'7 C:IilD ..e.:!l.l ..1_
__~:t...z.. .--.00::.
..w.~~:!!.- _,
--~
d':cC"-__
J ~--~--
I j....::;,rrr--.:-----
I;P ----
I/' - -....
, I --
"I
,,,
--
--
-.
-- --/
::'PRIN"sr.
'd ~~ R€E:
... .#.~.J-/
.; J
A
n.
"'
"
61
~i
o
o
~
~
J.~ I
"Wi"l
.ji!~!
I"
l'ijM~
I;!I!
X..~ ~
.
~
KING STREET N E
VARIABLE V"OlH'
"'t.
....\.
~'I>\\,
,",\~...\
~r
,\
\
~\
~~ ~ !~~ \
~~ <<( <0:;
;., 55....
:~~ ~ ~~ .
q~i2 ci ~I!: \
;;;~~ I3t o.ti
o;;~~~~ ;; x
wQt..........j2Q:...J
~o~~~in<C fi-
UOll"l3; t-tf2 S2~ 'i-
~-r-.M;q ..~~::l ~
o80<D<D~M tii:g.-,
j~~^:~~~ ~d~ ~
L.../Woww :::IV! z~~d ~
d~~~~ ~~ -;: . .'.
~w gw ~o ~1II~ .. ".'
_ 0; Q: a:::::Io II... "l .. ~ \
o ~~ ~in Kl;ll ~:::E.i: t1....oa
~ ~~ _N8~o ~5~ i~-
N 1-0::: hll-!!: d ;;.)010 ~'
~I.o... <~awQ Wet. LU
~ ~~ ffi~w~ ffi~";;" .'
...al ;>lo...Q:o. lI.......,a::...J(,)
~ C~ 8..w(7l~ !j~~ 0< ~
,_ lrlOl I-~el~~ < ~ ~~
~ ::l~ g~Z~~ ~~ 9~ ~ \
!"i;)~ ~~ ~;*~; ~~ iiiii1ii!!l' \
_ a:::::I x:::l 8(5 ofll <( ~ Cl
~~H~~~~ ~>-:;;~ \
~ ~ ~ ~ ~ ~ z~ w "
';'N ~":>_ ~~;'iW~'5!
~ ,~~ ! l ';'~ ~~ "'" 0
illill llll ~~ ~~ ~~(1)~
~
F
"
z
8
N
,
U
~
\---~ ---- j
Ii I I ,:
. I I '~I
I: !
,J' "
:l r--"'
,"
ii,' ,r-------------
:1
~I !~! I
~I I
Wi I'
.~I ___ :,\
, _______ _-.J I
__~, I
l--....L...-....I.
,
,
,
,
.
,
,
\':0
~ <>;>
u~6
,
.
,
,
t> n
".
\,-
<>
~ '" Di -I 0' I"
:s~,,~~~ ~. I
~~~~:;;~' ~ ~ 'l!
~~c)~~:~ ~ ~ IJII!l
. ~ ....""'0." ~ ,',I
~ ~~~~~~~ "III
i I',.&"'~~~ ~ "
OJ-ll:i!;</':O ~
a.: ~~ V)(Il1ll
~ l!5~'~5 i'~ ffi5g
li: I~l!i; L~;~
\l r. L ~.~
:i ~ ~",ollL
Hill ,~
Illid
_ S 2!1'41~50. E __~~wJ~'
203.99'
....-------- ,0
EP
i -
I
I
I
I
r---1
I
I
I
i
! Ii
,
(/J
,
"-
>
~~.. l!I~Q;:
~i~ sm'
;,! U;l~
-I i-I
)
L_
,~ I'
12:9 tll
d~;'!
~ ~: .
,
EXHIBIT
i!
"
i 3
ADJOINING PROPERTY OWNER LISTING
Subiect Property:
Tax Map No. 7090511
7090511
Tax Map No.:
Applicant::
Mid-South Management, LLC
Owner:
Branch/KRW, L.L.C.
Contract Purchaser:
Mid-South Management, LLC
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property beside, behind or across
the street from the subject property noted above;
CITY OF ROANOKE
Official Tax Number I
Propertv Address
Owner's Name
and Mai/ina Address
7090510
3353 Orange Avenue NE
Branch/KRW LLC
4553 Franklin Road SW
Roanoke, VA 24014
7100711
3401 Orange Avenue NE
J R N Chicken Stores, Inc.
P. O. Box 22845
Oklahoma City, OK 73123
7100712
3419 Orange Avenue NE
Kroger Limited Partnership
1014 Vine Street
Cincinnati, OH 45202
7140122
7150101
Orange Avenue NE
D White Properties, LLC
2367 Alexander Palm Drive
Naples, FL 34105
7150110
3402 Orange Avenue NE
McDonald's Corporation
2965 Colonnade Drive, Suite 310
Roanoke,VA 24018
IIJOLL y\SYSIUSERSICBaumgardnerIZONINGIMid_South APO.doc
March 30, 2004
Page 1 of 2
CITY OF ROANOKE
Official Tax Number /
Property Address
Owner's Name
and Mailinq Address
7150113
3348 Orange Avenue NE
Workman Oil Company
P. O. Box 566
Forest, VA 24551
7150113A
3348 Orange Avenue NE
Amoco Oil Company
P. O. Box 5077
Atlanta, GA 30302
I\.lOLL YlSYSIUSERSICBaumgardnerlZONINGIMid_South APO.doc
March 30. 2004
Page 2 of 2
Phone: 540-981-0459
Fax: 540-981-0459
Message:
Mr. Hale Chairman and members of the board.
We the membership of the Wildwood Civic League would like to comment on the proposed car
wash facility at the intersection of Hwy 460 (Orange Ave) and King Street. We do not feel that it is
an adequate location for this purpose as it would increase traffic at an intersection that has far too
many vehicles than what it was originally designed already. Also with 4 carwashes from Hollins
Road to the city line at it's easternmost point we feel that there is already enough facilities for
consumers to use.
This is the only item on this months agenda that we have a comment on as we feel the resubmittal
on Belle Ave is acceptable if the project is constructed as proposed.
The undersized lot off Old Mountain Road is not in our area, We believe that is better left up to the
Holllins Road Civic League.
We thank you for taking our comments into consideration when reviewing this matter on Tuesday
the 11th.
Your always,
Phil McDermott IVicePresident, Wildwood Civic League
From: To: Roanoke City Board of Zoning
PHILIP T & BETSY MCDERMOTT Mr. Kermit Hale, Chairman
Date; 5/10/04
Pagels): 1
~
Bobby Dillon
<bdillon@revcar.com>
05/18/2004 10:46 AM
To "Nancy Snodgrass (E-mail)"
<nancy _snodgrass@ci.roanoke.va.us>
cc
bcc
Subject Wildwood Civic league
Nancy,
I would like for you to have these comments on file for planning information
concerning the development on the Corner of
King Street and Orange AVe. The Civic League is concern about any new
traffic congestion on that corner and what changes that might need to be
made to that intersection in the near future. Plus We feel that another car
wash is not needed in OUr community. We have with in a Couple of blocks at
least 4 Or more car wash locations and the extra traffic on this corner is
not needed. Option to have entrance and exit onto Orange Ave. with out
having more
traffic released onto King Street at this location is a better option but we
still feel that we have enough car wash facilities neighborhood.
Please do add these comments to the planning session.
Thanks,
Bobby Dillon
./ ~,
r. .
~, . I . /)
~.__/~
KROGER FOOD STORES
May 18, 2004
RECEIVED
MAY 2 0 200~
CITY OF RQ
PLANNING BUiLDING A.~NOKE
"D DEVELOPMENT
PO Box 14002, Roanoke, Va 24038-4002
Mr. Robert B. Manetta, Chairman
and Members of the Planning Commission
City of Roanoke
Planning Building and Development
215 Church Avenue, S.W. Room 166
Roanoke, VA 240 II
RE: Amendment of conditions on property at the intersection of Orange A venue and King
Street by Mid-South Management, LLC, Roanoke, Virginia
Dear Members of the Commission:
I am writing this letter on behalf of Kroger Limited Partnership 1's interest in the proposed
development referenced above and its impact to King Street. Kroger is not opposed to the
proposed car wash use; however, they are concerned that the City is not requiring the petitioner to
widen the portion of King Street from the intersection to the existing right hand entrance to the
property.
Arby's Restaurant, the former petitioner for this site had proposed the widening of this portion of
King Street (see attached plan) in June of 2003 and the City had recommended Kroger widen
both sides of King Street (see attached plan) closest to the intersection at Orange A venue during
their discussions of a proposed fuel center on the Kroger parcel in June of 2002.
To date Kroger is not aware of any improvements that the City has committed to make to
improve this intersection that they have acknowledged is a concern especially during peak traffic
hours. In addition, Kroger does not understand why one petitioner would be required to make
improvements to King Street and another not strictly related to anticipate traffic counts on an
already busy road.
Your consideration of these concerns is appreciated during your review of the subject request.
Sincerely,
Kroger Limited Partnership I
Carrie G. Pugh
Assistant Real Estate Mauager
~.
Enclosures
~
.
o
KROGE'
t
lot
!I
g
.
''''
N
f;:
IIlI
,
\
~
\,
Q
-l
Q
,.....
r--------------
I
I
I
I
I
I
I ,_
I Il!TAL
I _
I
I
I
I
I
I
I
1-_
BIIaC A' ~ PQ(
......... .
'3083
'__ r
---------~
, .....YEI.
I
I
I
I
'-----------..,
,
*
...
"
v
; ~ ~~ sr
/.. r. I..
/~ ..
~" EXI~G r
PA'YDIENT
~
a
I~
-----~
~~~
i<<1f~~
"""'z(ll<<ll C-1
C'
~
TAX # 7W-a:itO
MIQHAl. HEW TRACT "r
7.1. ACRES
7_11S1~
-+o.018~
- D.1DB ACRD
- D.f72 ACREs
1..847 AaE - 1RACT "8-1
PRCPER1Y IF
1lRAHcH/I<RW u.c
TAX I '7OIDmD
INST. ~~714
DlSllNG
CONCRE1E
"
i'
- ~
o\(y-lll.\.e......- ~"
J ;/ ,
9;/~n'
~ ~
, ,
~-_>.~!>-';._._~r,;~':.1i',;;--~
-'
""1
~r
--~~
...-----/
.----.----
-
EXISTING GUARDRAIL
c-
/
"
"
"
N08W'03'E
0.45'
ELEV: 1002.29
l~lET
~,
'"
'i
!,
"if.
/Y
'.
",
-E.XISTING
------ WA fER
...--/ MANHOLE
EXISTING SSMH
RIM' 1003.19
/ INV. IN; 989.24
lNV. OUT; 989.19
/ /;;;
;(/r ;e;
rr-~
"
( I
~t-- EXISTING
\;\ '\ '\ EDGE OF
PAVFMFNT
./.\ J
1;V
LET
<0'
\
~
\
CD
-20-04; 7:49AM;Real Estate
2004 17:11 FAX 931 490
;5633682
# 3/ 3
14J002
,
JRN INC
May 19, 2004
~J~
Mr. Robert B. Manetta, Chairman
And Members of the Planning Commission
City of Roanoke
Planning Building and Development
215 ChurchAvenue,S. W. Room 166
Roanoke, VA 24011
RE: Orange Avenue and King Street intersection, Roanoke, VA
Dear Members of the Commission:
I am writing this letter on behalf of JRN INe's interest in the proposed car wash
development and its.impact to King Street. JRN INC is not opposed to the petitioners
use; however, 1RN lNC is highly concerned that the City is not requiring the petitioner to
widen the portion oiKing Street from the intersection to the existing right hand enb:ance
to the property.
The fonner petitioner, Arby's Restaurant, had proposed the widening of this portion of
King Street in June of 2003 and the City had recommended Kroger widen both sides of
King Street closest to the intersection at Orange Avenue during their discussions of a
proposed fuel cwter on the Kroger parcel in Juno of 2002. JRN lNe has met with the
Traffic Engineer, Mr. Jack Woodson over the past few years to discuss the safety
concerns at this intersection. To date, there have been no improvements or further
discussions regarding this matter.
To this end, 1RN INC is opposed to any further development in this corridor until a
mutual resolution can be reached with regards to this intersection. JRN lNC is available
to meet with the appropriate authorities to discuss this project in detail. Thank you for
your consideration and acceptance of this letter.
Sincerely, ~~ G)
~~
Vice President
CN/sv
201 'WEST SEVENTH SJR.EET . P.D, BOX 1257 . COLUM/lIA, TN 3ll402-1257
PHONE 931/381-3000' FAX 931 {381-3034
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
NATT, EDWARD A., ATTY.
3912 ELECTRIC RD.
OSTERHOUDT, PRILLAMA
ROANOKE VA 24018
REFERENCE: 80068694
02379326
Orange/King
NonCE Of PUtIlt NEMING
TO WHOM IT MAy CONCERN'
The Council ot the City. of
Roanolle Will hold II Public
Heerlng on Monday, June 21
;004, at 7:00 P.m., or 8$ so.,;,
ereatl8r as the matter may
be heard, In the Council Cham_
ber. .'n the Noel C. Taylor
MUOlc.pal BUildIng 215
ChUrch Avenue, s.w., on the
question of amendIng proto
t~red conditions presently
binding upon .a tract of land
located at the intersection ot
Orange Avenue and Ki
Street, N.E., and deslgmlt:
as Otticlllll TIlIJl No. 7090511
as Set forth In Onftnance No'
29147, adopted June 20
1988. '
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporationr which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vitg~nia. Sworn and subscribed before me this
__ _~__day of June 2004. Witness my hand and
of icial seal.
v:.. ~ '
__ ~~___ __ N tary Public
MytcommiSSi~XP~;C()~_______.
A copy of thiS propll88J is
avaffableforpubllClnSP8Ctlon
IntheOtnce of the.City
CI~rk: RO(Im 456, MunIcIpal
BUddrng. All partIes In Interest
may appear on the above date
and be heard on the questIon.
l~ y~U are a person wlth a
diSability Mlo n&e<fs accom.
modatlons tor thIs public
hearing, contact the City
Clerk's Ottice, 853-2541, by
ThUrsday, June 17, 2004.
GIVEN under my hand thl
25th day of May, 2004. S
MaryF. Parker City Clerk
(2379326) , .
PUBlcISHED ON:
06/04
TOTAL COST:
FILED ON:
110.86
06/18/04
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - -.,.. - - - - - - - - - --
Authorized \\.1__
Signature:___~-L~-~-----------,
Billing Services Representative
,~
~t\
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, June 21,
2004, at 7;00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on the question of
amending proffered conditions presently binding upon a tract of land located at the
intersection of Orange Avenue and King Street, N.E., and designated as Official Tax No.
7090511, so that the subject property will be zoned C-2, General Commercial District, with
proffers amended from those accepted by the Council of the City of Roanoke in Ordinance
No. 29147, adopted June 20, 1988.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, June 17,2004.
GIVEN under my hand this 8th day of June
,2004.
Mary F. Parker, City Clerk.
H:\NOTICES\NAP-MID-SOUTHMGMT062104.DOC
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
NATT, EDWARD A., ATTY.
3912 ELECTRIC RD.
OSTERHOUDT, PRILLAMA
ROANOKE VA 24018
NOncE Of PUBlIC HWIIIC
REFERENCE, 80068694
02383309
Orange/King
TO WHOM IT MAY CONCERN:
The Council of the City of
Roanoke will hold a Public
Heartng on Monday, June 21,
2004, at 7:O()p,m.,. or as
soon thereafter as the matter
may be heatd, In the Council
Chamber In the Noel C. Taylor
Municlp'al Building, 215
Church Avenue, S.W.,. on the
question of amendina prof.
fered conditions presently
binding upon a tract of land
located at the Intersection of
Orange Avenl,le and King
Street, N.E., and desl#lated
as Official Tax No. 7090S11,
sothatthesubjtK:t.property
will be zonedC-2, General
Commercial DlstJ1C:t, with prof-
fers amended l'rom those
acc8pted !)ythe Counc:1l of the
City of Roanoke In OtaInanoe
No, 29147, adopted June 20,
,....
State, of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times~World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates,
City/County of Roanoke, Commonwealth/State of
v~'r inia. Sworn and subscribed before me this
_ J!!_day of June 2004. Witness my hand and
o 1cial seal.
~ ~-
__ ~__~__ _ Notary Public
M~commission e p ~~12~___.
A <:opy of this proposal;ls
available for pubNc inspection
IntheotrlceoftheCltyCletk,'
Room 456. Municipal Building,
All parties In Jnterest may
appear on 'the above date and
be heard on the questioo.
If you area per:sOnwttha dis-
abJlltywho needs lIOCOmmoda-
tioilsforthllpubllc hearing,
COntllicttheCftyClet1l.'sOffice,
853-2541,' by Thursday, June
17,2004.
GIVEN under my hand this
2~ day of May, 2004,
Mafy F. Parker, O,ItyCl,8t11..
(2383309)
PUBL-(SHED O.H:
06/1.1.
TOTAL COST,
FILED ON,
122.91
06/11/04
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
~~:~~~~::~_~__~CL~___________, Billing Services Representative
{~i
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, June 21,
2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on the question of
amending proffered conditions presently binding upon a tract of land located at the
intersection of Orange Avenue and King Street, N.E., and designated as Official Tax No.
7090511, as set forth in Ordinance No. 29147, adopted June 20,1988.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, June 17,2004.
GIVEN under my hand this 2Sthday of May , 2004.
Mary F. Parker, City Clerk.
H:INOTICESINAP-Mkl-SouthMgmt062104.wpd
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 4, 2004 and Friday, June 11,2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 240 II
(540) 853-2541
Send bill to:
Edward A. Natt, Esq.
Osterhoudt, Prillaman, Natt, Helscher, Yost,
Maxwell & Ferguson, PLC
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 725-8180
. '._..,."...-.....-._..~,."~. ,...........--.. .~.-..
..' .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
MARY F. PARKER, CMC
City Clerk
June 7, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #51
Edward A. Natt, Attorney
Osterhoudt, Prillaman, Natt, Helscher,
Yost, Maxwell and Ferguson, PLC
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Natt:
Pursuant to provisions of Resolution No.2 5 523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, June 21, 2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on the request of Mid-South
Management, LLC, a Virginia limited liability company, that proffered conditions
presently binding upon a tract of land located at the intersection of Orange Avenue
and King Street, N. E., designated as Official Tax No. 7090511, as set forth in
Ordinance No. 29147, adopted on June 20, 1988, be amended.
For your information, I am enclosing copy of a report of the City Planning
Commission and a notice of the public hearing. Please review the documents and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report
should be directed to the Department of Planning, Building and Development at
540-853-1730.
N:\CKEWl\Public Hearings 2004Vune 04Vune 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
".,,_. .."....."R...."..._,~_....~..."._~.~...__ _.'^_'"
" .;.,.011..,
Edward A. Natt
June 7, 2004
Page 2
It will be necessary for you, or your representative, to be present at the June 21
public hearing. Failure to appear could result in a deferral of the matter until a
later date.
Sincerely, /J
^ ~ J. rtM-t.v -
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosu re
N:\CKEW1\Public Hearings 2004\June 04\June 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
,.,_. _...._.,...,~'.'..M__.._.. ,..'-.......__ _
."..tIo,
~
~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mail: clerk@ci.roanoke.va.us
MARY F. PARKER, CMC
City Clerk
June 7, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #51
Branch/KRW, LLC
Kroger Limited Partnership
McDonald's Corporation
Amoco Oil Co.
Mr. Phillip McDermont
JRN Chicken Stores, Inc.
D. White Properties, LLC
Workman Oil Co.
Mr. Bobby Dillon
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council ofthe City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, June 21,2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on the request of Mid-South
Management, LLC, a Virginia limited liability company, that proffered conditions
presently binding upon a tract of land located at the intersection of Orange Avenue
and King Street, N. E., designated as Official Tax No. 7090511, as set forth in
Ordinance No. 29147, adopted on June 20, 1988, be amended.
The City Planning Commission is recommending that Council approve the request
to amend proffered conditions. If you would like to receive a copy ofthe report of
the City Planning Commission, please call the City Clerk's Office at 540-853-2541.
N :\CKEWl \Public Hearings 2004\June 04\June 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
.,_,..tIo..,0
Interested Property Owners and/or Adjoining Property Owners
June 7, 2004
Page 2
This letter is provided for your information as an interested property owner and/or
adjoining property owner. If you have questions with regard to the matter, please
call the Department of Planning, Building and Development at 540-853-1730.
'";\' AA-y J jJ ~
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKEWl\Public Hearings 2004\June 04\June 21, 2004 Attorney and Adjoining Propety Owners Letters.doc
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE AMENDMENT OF PROFFER REQUEST OF:
Mid-South Management, LLC, at Orange and King, NE
Official Tax No. 7090511
)
) AFFIDAVIT
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
29th day of April, 2004, notices of a public hearing to be held on the 20th day of May,
2004, on the rezoning captioned above to the owner or agent of the parcels listed below
at their last known address:
Parcel Owner's Name
Mailina Address
7090510 Branch/KRW LLC
4553 Franklin Road
Roanoke, VA 24014
7100711 JRN Chicken Stores, Inc.
POBox 22845
Oklahoma City, OK 73123
7100712 Kroger Limited Partnership
1014 Vine Street
Cincinnati, OH 45202
7150101 D White Properties, LLC
2367 Alexander Palm Dr.
Naples, FL 34105
7150110 McDonald's Corporation
2965 Colonnade Drive
Suite 310
Roanoke,VA 24018
7150113 Workman Oil Company
POBox 566
Forest, VA 24551
7150113A Amoco Oil Company
POBox 5077
Atlanta, GA 30302
Bobby Dillon Phillip McDermont
3307 Meadow Run Drive, NE 2712 Del! Avenue, NE
Roanoke, VA 24012 Roanoke, VA 24012
l~r~ fa ;;J7adL
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 29th day of April, 2004.
~~~
'..l.c Notary Publi
My Commission Expires: ~ - 0 -0,
~- ,..~~..,'11'~""- ,...,....-___
., -",.,1",
,
\
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
EMmai1: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
May 27,2004
File #51
Robert B. Manetta, Chairperson
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuantto Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I
am enclosing copy of an amended petition received in the City Clerk's Office on May 27,
2004, from Edward A. Natt, Attorney, representing Mid-South Management, LLC, a Virginia
limited liability company, requesting Amendment of Proffered Conditions to rezoning of a
tract of land containing 0.7214 acre, more or less, located at the southwest corner of the
intersection of Orange Avenue and King Street, N. E., identified as Official Tax No.
7090511; and that certain proffered conditions contained in Ordinance No. 29147, be
repealed and replaced with certain proffers as set forth in the abovereferenced petition.
Sincerely,
~Y'h.YYJ~
Stephanie M. Moon, CMC
Deputy City Clerk
Enclosures
N1CKEWI\/I.ezoningo. Streel AIlcyClo.u.g04\A;lrillMid-Soolh ManaM.......~ LLC.AmcndrnenlOrCondili0l\5 Prolfered_flfStdo<:
Robert B. Manetta
May 27, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Council Member-Elect Sherman P. Lea
Council Member-Elect Brian J. Wishneff
Edward A. Natt, Attorney, Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell and
Ferguson, PLC, P. O. Box 20487, Roanoke, Virginia 24018-0049
Darlene L. Burcham, City Manager
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEWI\Rezonings. Street Alley Closing 04\April\Mid-South Management, LLC.Amendment of Conditions Proffered.first.doc
AMENDED PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
IN RE:
Amendment of Proffered Conditions for a tract of land lying in the
southwest corner of the intersection of Orange Avenue, N.E. and King
Street, N.E. identified as Tax Map No. 7090511
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By Ordinance No. 29147, at the request of Signet Bank, City Council rezoned
the property identified as Tax Map No. 7090511 from LM, Light Manufacturing District,
to C-2, General Commercial District with proffered conditions. Said parcel of land
contains 0.7214 acres, more or less. A map of the property is attached hereto as
Exhibit 1.
Your Petitioner herein, MID-SOUTH MANAGEMENT. LLC, a Virginia limited
liability company, is the contract purchaser of said parcel.
Your Petitioner requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the following Proffers enacted by
Ordinance No. 29147 be repealed:
1. That the property will be developed in substantial compliance with the
site development plan prepared by T. P. Parker & Son, Engineers and Surveyors,
IIJOLL VISYSIUSERSICBaumgardnerIZONINGlMid_South AMD PET AMEND PROFFERS.doc
May 24, 2004
Pagelof3
Ltd., dated 13 April 1988, a copy of which is attached to the Petition for Rezoning as
Exhibit C, subject to any changes required by the City during site plan review.
2. That if no building permit has been issued and no construction
commenced within three (3) years from the date of final zoning approval, the zoning
shall revert to Light Manufacturing (LM) District without further action by City Council.
Your Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be developed for the location of a drive-
thru car wash in substantial conformity with the site development plan dated 31 March
2004, prepared by T. P. Parker & Son, attached to this Petition as Exhibit 2.
2. That the only freestanding signage on the premises shall be as indicated
on the proffered site development plan dated March 31, 2004, identified in
Paragraph 1 above, which signage shall not be greater than sixty (60) square feet.
3. That the exterior of the building shall be brick face with a standing seam
metal roof with gables.
Attached as Exhibit 3 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
\\JOLL Y\SYS\USERS\CBaumgardner\ZONING\Mid_South AMD PET AMEND PROFFERS. doc
May 24, 2004
Page 2 of3
Respectfully submitted this 2. 1 day of
,2004.
Petitioner:
Owner:
M Po_I
I
BY
ANAGEMENT,
~
ITS
:~~
~
t~OGf\~
Edward A. Natt, Esq.
OSTERHOUDT, PRILLAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.L.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
I\JOLL VlSYSIUSERSICBaumgardnerIZONINGIMid-South AMD PET AMEND PROFFERS.doc
May 24, 2004
Page J of3
LAW OFFICES
OSTERHOUDT, PRILLAMAN, N ATT, HELSCHER,
YOST, MAXWELL & FERGUSON, PLG
Edward A. Natt
Please reply to:
P. O. Box 20487
Roanoke, VA 24018
Direct (540) 725-8180
Fax: (540) 772-0126
EMmail: enatt@opnlaw.com
3912 ELEOTRIC ROAD, S.~T.
P. O. Box 20487
ROANOKE, VIRGIXIA 24018 - 0049
(540) 9B9MOOOO
FAX (540) 772.0126
SALEM, ,\TIRGINIA 24153
1'.0. Box 270
lor; N. COLORADO STRE.ET
(5'~O) :J89-2il4H
FAX (l'>40) 30\'J-Ilr;eo
May 27,2004
HAND-DELIVERED
Mary Parker, City Clerk
456 Municipal Bldg.
215 Church Avenue, SW
Roanoke, VA 24011
Re: Mid-South Management, LLC - Orange Avenue/King Street
Tax Map No. 7090511
Dear Ms. Parker:
Enclosed please find the Amended Petition to Amend Proffers relating to the above
matter.
Should you have any questions or need anything further, please feel free to give
me a call.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, PRILLAMAN, NATT, HELSCHER,
YOST, MAXWELL & FERGUSON, P.L.C.
w(\~
Edward A. Natt
EAN/csb
Enclosure
pc: HAND-DELIVERED
Nancy Snodgrass, City Planner II
City of Roanoke
215 Church Avenue, SW
Municipal Building, Room 166
Roanoke, VA 24011
Mr. Tony Byrd
Mid-South Management, LLC
305 1st Street, S.w., Suite 416
Roanoke, VA 24011
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday, May
20, 2004, at I :30 p.m., or as soon thereafter as the matter may be heard, in the Emergency
Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., to consider the following:
Request from Mid-South Management, LLC, represented by Edward A. Natt, attorney,
that proffered conditions accepted by City Council in Ordinance No. 29147, adopted June
20, 1988, be repealed and replaced with new proffered conditions on a tract ofland
bearing Official Tax No. 7090511, located at the intersection of Orange Avenue and King
Street, N.E.
A copy of the application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, May 4 and 11, 2004
Please bill:
Edward A. Natt, Esq.
Osterhoudt, Prillaman, Natt, He1scher, Yost, Maxwell & Ferguson, PLC
POBox 20487
Roanoke, VA 24018-0049
(540) 725-8180
Please send affidavit of publication to:
Martha P. Franklin, Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Roanoke, VA 24011
~
".-. ,....-...~~,--,<, .,.......~...._-- .-
, ..,..tIo
. .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
EMmai1: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
April 2, 2004
File #51
Robert B. Manetta, Chairperson
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I
am enclosing copy of a petition received in the City Clerk's Office on April 1 , 2004, from
Edward A. Natt, Attorney, representing Mid-South Management, LLC, a Virginia limited
liability company, requesting Amendment of Proffered Conditions to rezoning of a tract of
land containing 0.7214 acre, more or less, located at the southwest corner of the
intersection of Orange Avenue and King Street, N. E., identified as Official Tax No.
7090511; and that certain proffered conditions contained in Ordinance No. 29147, be
repealed and replaced with certain proffers as set forth in the abovereferenced petition.
Sift, --y / P ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N,\CKEWIIRczollillp-SIrCClAllcyClo5ing04IApriI\Mid.Smllb ~cnlCfll. UCAmcndnlallofCondiliOlls ProfT..-cd,doc
,.,....tIo. ,
Robert B. Manetta
April 2, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell and
Ferguson, PLC, P. O. Box 20487, Roanoke, Virginia 24018-0049
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
fJD. 563 D35
PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
INRE:
Amendment of Proffered Conditions for a tract of land lying in the
southwest corner of the intersection of Orange Avenue, N.E. and King
Street, N.E. identified as Tax Map No. 7090511
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By Ordinance No. 29147, at the request of Signet Bank, City Council rezoned
the property identified as Tax Map No. 7090511 from LM, Light Manufacturing District,
to C-2, General Commercial District with proffered conditions. Said parcel of land
contains 0.7214 acres, more or less. A map of the property is attached hereto as
Exhibit 1.
Your Petitioner herein, MID-SOUTH MANAGEMENT. LLC, a Virginia limited
liability company, is the contract purchaser of said parcel.
Your Petitioner requests that the conditions relating to said property be
amended as hereinafter set out.
Your Petitioner believes that the subject amendment of proffers will further the
intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that
it will allow for a better use of the subject property.
Your Petitioner hereby requests that the following Proffers enacted by
Ordinance No. 29147 be repealed:
1. That the property will be developed in substantial compliance with the
site development plan prepared by T. P. Parker & Son, Engineers and Surveyors,
IIJOll VlSVSIUSERSICBaumgardnerIZONINGIMid-South PET AMEND PROFFERS.doc
April 1,2004
Page 1 of3
Ltd., dated 13 April 1988, a copy of which is attached to the Petition for Rezoning as
Exhibit C, subject to any changes required by the City during site plan review.
2. That if no building permit has been issued and no construction
commenced within three (3) years from the date of final zoning approval, the zoning
shall revert to Light Manufacturing (LM) District without further action by City Council.
Your Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above:
1. That the subject property shall be developed for the location of a drive-
thru car wash in substantial conformity with the site development plan dated 24 March
2004, prepared by T. P. Parker & Son, attached to this Petition as Exhibit 2.
2. That primary signage shall be not greater than sixty (60) square feet.
3. That the exterior of the building shall be brick face with a standing seam
metal roof with gables.
Attached as Exhibit 3 are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a
street or road from the subject property.
WHEREFORE, your Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this J sl day of April, 2004.
Petitioner:
MID"~MENT' LLe
BY -..:1. 13r- c::b
ITS € be:t......
\\JOll YlSYS\USERS\CBaumgardnerlZONING\Mid-South PET AMEND PROFFERS.doc
April 1 , 2004
Page 2 of3
Owner:
BRANCH/KR~, L.L.C. ~
BY ~P'~
ITS y~~
~~a{J\\-#
Edward A. Natt, Esq.
OSTERHOUDT, PRILLAMAN, NATT,
HELSCHER, YOST, MAXWELL &
FERGUSON, P.L.C.
P. O. Box 20487
Roanoke, VA 24018-0049
Phone: (540) 725-8180
Fax: (540) 772-0126
VSB #1104
IIJOLL y\SYSIUSERSICBaumgardnerlZONINGlMid-South PET AMEND PROFFERS.doc
April 1, 2004
Page 3 of3
~~.~!Jb . /
/
I
l I
/7O,OS/V I
I r;:=<r_<1 /.
-J ._-. /
-"
"---sd. I .'-' r
"'~J'?-----~i ['LQ j . .~ - --
'r
~& -- --
/........ I
I
I
/
I
...
/ /.....,
__ .~~c...
'.~ .;-.' 7c,p::si"$
;.~j~!.;:- --:: ~~,.;, -~-:.o-
<" H . -L",.....,;. .30 - -
" '.-, ~it:~.,~,~,. !.r' -~ .'
.;I5i,if'HL c..c.:.:,,,,-,:
.;.~tf1iftl!y
" i~l~~}~",,:,,"
.012003
Subject of
Petition to
I>me .
nd Proffers
---
----
,..,...,C')
'~Olt ~
:;.
----
-- .
_ __ _ .- .- F
__.~ .' -E 5--
__ - . ._'- '-51,A.!. -,.- .'
-JfJyrEP-~"" ---
- -'- _:-
12:13
5408531230
~O\o-r
:dD.L
EXHIBIT
.
;;
~
,
~
.':t"Of.....
4rl:-O' .I"'.~.,..
..ft,,,,",.. -.::e~
,.... \'"' " '"::;;;>
. ......
o
,n.
..-.,
.,
'"
..,")0
'i
-;,
~
....,,<1\,I'"
......,...
'7'I~QIOl
,...n\, 'l:"
1.~17 -
11~OII )
~..P<(" ~
. ....~ -
-1\~OIIO
~
f0-
~
"
~
r;)
c,.\..C- -
\~ ,>'"
.\0.--
__",,---:.....c-
_---}.....c.~..:::--- 1:
"
~
...106"
.:ToJ
..
,
....1 .~
---.- --
,..,-.
-..-fe' .-
- --:-.-,.. C- - -
---
.Io,zJ
--
-----------
- .,
_..--
.A,I"."
I
I
\
\
\
I
\
I
I
\
I \
I J
. r-- -.- - - ---;:,
I T
I :to
~
~.o.....'
!
RzO;EIi~-(-=;:;
..
Z'"$4.IJ
.,-,.-.u
,.
-,
-
-
--'-
. . L1\.X
"
'.
..
"-
"'
. 7~71'
"'.or ....
. . I
L2~CO ..,. (:,.D .~:JJ3
__..~"..%':.. ...4..0::.
......~~;!1:.- _
---
---
--
.'
~
-; I
.
... 7fDQICV
, ~... ...
PC,GE
07/0g
.~
,<.
.~ ~.
\ - ""-\- - - - '
---
~-
('.00
...,
\":"".
','\ '.
, , .
\\'50\oe ,("">C \
1 ~\'
I ~~ \
. \~-'
,,' ,-<-., \: \\
, '
,
~
,-,' --""
~---;":-~.,
;z......."
"''',,-.$''
f~)
~/OtJ 1o-l
,,if>
...:11"'.......
..
~
..!
}.
I
-~-/
~PRI "
. NGTR'"
'4-<-, ~E<!:
.#.~.J-'
k
.
.J
<
z
o
F
i5
z
o
U
'"
I
U
<>
W
Z
o
N
~
..J
<
-:;-F
<U
F<
u"-
<..J
,,-'"
Ul~-:J
<O~<
"it5F 8
...:<(u c::
CI-z < 5
N..JO
l.I..ocn<w
tnUla::_:::>a::....J
w La... I- <(
~ l~b r;r~ G
OOlOo;"" <(
<......"'~r-:~~
I.i...OQI:Ose.<oQ:
oww "W"'W
Z a::. 0:: .. Q:: I-
z:5 :5 ^C1 :i~
<(80~~ :::>~
Wa::W:J- ::l!:J
....J a::F-=> %0
u UO-
w" ::> ~ ::1l:0
...JlL.I c:: ,,-oW
-" 1-.. ~V>
<00< VlU"loOO
t- ........N W........J
:J:Z WI-a:: U
~O "'z5"~
:J8: <OOtJ
.0:( O:::e::.W<
~ W,,-a::a."
,-.. > v>W
..O'IW 0 W 0
nN U "ZZ<
1--- (/IOWa::
W(l) t-ClZo..O
VI t- 00:::: 0"'"
:::>0 -1< V>
....J >- .. 0
CI :2. W llJct::
~::l! ~~~!1:g
-:::> -::! :::>0
~:J: X_ 01-
0:::% <(~ w::>
}t:i :J::J: 0::0
..J
<
F
U
<
'",
'"
cO
'"
-
;;;
o
8
r--
!!l
~:::: n"'lt
NN NN
I I I I
~~ ~~
"~
Vi
"$
L~
'"
....
'"
tJ'"
<a::
a.w
"'a.
Ow
zw
S<fl:
~I-
a.w
W
~fl:
<'"
0-
z.
3~
<5l
I-o~
Ul...J""':
::l!U"-
:::>~ .
::l! 0
za::V>
"i~:iS
~"'",
"- a. .
",::l! -
:J~
oON
00",
"'wa::
a::zo
~~~
w5~
u'" z
< -
a.
(1)(;
_z
ii:
<
c:;~
~O
""z
~:5
a.
en'"
"''''
....'"
I I
--
ccitei
"''''
PftDPERTY or
1Ic:OOlWIl'S COIlPOIlA1lOII
T,\X , 7150110
D.e. 1.484 PC. 328
ZONED C- 2
0RI'Y't: lHRU 'MI<<X>W
c:--
\.'
\
i-
'6 9, ~
l' i'&~
III .'i~
0:01 ~.
t~---~
l~
~
\\
!.-~
.
\
~
\\
?
'!\
LOCATION MAP
NO ""'-E
EXHIBIT
2
~~
Subiect Propertv:
Tax Map No.:
Applicant::
Owner:
Contract Purchaser:
ADJOINING PROPERTY OWNER LISTING
Tax Map No. 7090511
7090511
Mid-South Management, LLC
Branch/KRW, L.L.C.
Mid-South Management, LLC
ADJOINING PROPERTY OWNERS
EXHIBIT
,;
D
~ 3
This list as follows are those property owners who own property beside, behind or across
the street from the subject property noted above:
Official Tax Number /
ProperlY Address
7090510
3353 Orange Avenue NE
7100711
3401 Orange Avenue NE
7100712
3419 Orange Avenue NE
7140122
7150101
Orange Avenue NE
7150110
3402 Orange Avenue NE
CITY OF ROANOKE
Owner's Name
and Mailina Address
Branch/KRW LLC
4553 Franklin Road SW
Roanoke, VA 24014
J R N Chicken Stores, Inc.
P. O. Box 22845
Oklahoma City, OK 73123
Kroger Limited Partnership
1014 Vine Street
Cincinnati, OH 45202
D White Properties, LLC
2367 Alexander Palm Drive
Naples, FL 34105
McDonald's Corporation
2965 Colonnade Drive, Suite 310
Roanoke, VA 24018
I\JOLL YlSYSIUSERSICBaumgardnerlZONINGIMid-South APO.doc
March 30. 2004
Page 1 of 2
CITY OF ROANOKE
Official Tax Number /
Prooertv Address
Owner's Name
and Mailina Address
7150113
3348 Orange Avenue NE
Workman Oil Company
P. O. Box 566
Forest, VA 24551
7150113A
3348 Orange Avenue NE
Amoco Oil Company
P. O. Box 5077
Atlanta, GA 30302
\\JOLL YlSYS\USERS\CBaumgardnerlZONI NG\Mid-South APO.doc
March 30, 2004
Page 2 of 2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #277-380
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36749-062104 amending and reordaining
932-102.2, Defined, of Chapter 32, Taxation, Code of the City of Roanoke (1979),
as amended, to amend the definition of the downtown service district and to
expand such district, effective July 1, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004.
'r\Y~ J P aJ-
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 28, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein,Judge, Twenty- ThirdJudicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable,George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The HonorableJoseph M. Clarke, II,Judge,Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail
to Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke,
Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
David Diaz, President, Downtown Roanoke, Inc., 213 Market Street,
Roanoke, Virginia 24011
R. Brian Townsend, Director, Planning Building and Development
Darlene L. Burcham
June 28, 2004
Page 3
The Honorable Sherman A. Holland, Commissioner of Revenue
The Honorable Evelyn W. Powers, Treasurer
Elizabeth A. Neu, Director, Economic Development
Philip C. Schirmer, City Engineer
Susan S. Lower, Director, Real Estate Valuation
'i~"
, '
, ,
'/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36749-062104.
AN ORDINANCE amending and reordaining g32-102.2, Defined, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as amended, to amend the definition of the
downtown service district to expand such district; providing for an effective date; and dispensing
with the second reading by title ofthis ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32-102.2, Defined, of Chapter 32, Taxation, Code of the City of Roanoke
(1979), as amended, is amended and reordained to read and provide as follows:
g32-102.2. Defined.
(a) The boundaries of the downtown service district shall be defined to include the
following area areas:
BEGINNING at the northeast comer of 5th Street and Marshall
Avenue, S.W., thence with the east side of 5th Street, S.W. in a
northerly direction crossing the Norfolk and Western Railway
tracks at the 5th Street Bridge to the north boundary line of the
Wometco property, thence with the north boundary line of
Wometco as it meanders in an easterly direction to the north right-
of-way line of Loudon Avenue, N.W., thence with the north right-
of-way line of Loudon Avenue, N.W., in an easterly direction to its
intersection with the west right-of-way line of 1st Street, N.W.,
thence with the west right-of-way line of 1st Street, N.W., to its
intersection with the south right-of-way line of Wells Avenue,
N.W. (and shall include Official Tax Map Nos. 2012947,2012942,
2012941, 2012940, 2012949, 2012923, and 2012922 fronting on
the west side of 1st Street, N.W.), thence with the south right-of-
way line of W ells Avenue, N. W., in an easterly direction crossing
Jefferson Street to its intersection with the west right-of-way line
of Williamson Road, N.W. (except for property fronting on the
south side of Wells Avenue identified by Official Tax Map Nos.
2013004,2013005,2013006,2013007, and 2013008), thence with
the west right-of-way line of Williamson Road, N.W., in a
southerly direction to its intersection with the south right-of-way
line of the Norfolk and Western Railway, thence with the south
right-of-way line in an easterly direction to its intersection with the
west right-of-way line of Route 581, thence with the west right-of-
way line of Route 581 and 220 (Southwest Expressway) in a
southerly direction as it crosses Tazewell Avenue, S.E., and Elm
Avenue, S.E., to a point where the south right-of-way line of
Highland Avenue intersects the west right-of-way line of Route
581 and 220 (Southwest Expressway), thence with the south right-
of-way line of Highland Avenue, S.E., in a westerly direction to its
intersection of Jefferson Street, thence with the west right-of-way
line of Jefferson Street in a northerly direction to its intersection
with Mountain Avenue, S.W., thence with the north right-of-way
line of Mountain Avenue, S.W., in a westerly direction to its
intersection with 1st Street, S.W., thence with the east right-of-way
line of 1st Street, S.W., in a northerly direction to its intersection
with Elm Avenue, S.W., thence with the north right-of-way line of
Elm Avenue in a westerly direction to its intersection with Franklin
Road, S.W., thence with the east right-of-way line of Franklin
Road, S.W., in a northerly direction to its intersection with
Marshall Avenue, S.W., thence with the north right-of-way line of
Marshall Avenue to its intersection with 5th Street, S.W., the place
of BEGINNING; and
BEGINNING at a point at the southwesterly corner of Marshall
Avenue and 5th Street, S. W, thence traveling with the southern
right-ol-way line of Marshall Avenue in a westerly direction
approximately 648.00 fl., thence crossing 6th Street, S. W,
approximately 50.00 fl. to a point being the southwest corner of
6th Street and Marshall Avenue, thence continuing along the
southerly right-ol-way line of Marshall Avenue approximately
517.00 fl., thence crossing in a northerly direction approximately
50.00 fl. to the northeast corner of Marshall Avenue and 7th Street,
thence with the east right-ol-way line of 7th Street approximately
636.00 fl. to the southeast corner of Campbell Avenue and 7th
Street, thence in a northwesterly direction approximately 112.00 fl.
to the southeast corner of 7th Street and Patterson Avenue, thence
along the east right-ol-way line of 7th Street approximately 130.00
fl. to an alley, thence along the southerly right-ol-way of said alley
approximately 511.00 fl. to 6th Street, thence crossing 6th Street
approximately 52.00 fl. to the southerly right-ol-way line of said
alley, thence approximately 644.00 fl. to the west right-ol-way line
of 5th Street, thence with the westerly right-ol-way line of 5th
Street approximately 1001.00 fl. to the Place of BEGINNING.
(b) References to street names and official tax numbers set out in paragraph (a) of this
section are based upon Roanoke City Official Appraisal Maps as of October 28, 1986. The above
described areas is are fully shown on a map, dated November 3, 1986, entitled "Downtown
Service District, Roanoke, Virginia," and a map, dated May 24, 2004, "Expansion of Downtown
Service District effective July 1, 2004" a 60PY copies of which is are on file and available for
public inspection in the Office of the Roanoke City Clerk, Room 456, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia.
* * *
2. This ordinance shall be in full force and effect on and after July I, 2004.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
AITEf\ "0 1 ~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21,2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Expansion of the Downtown
Service District Boundaries
A Downtown Service District (DSD) was first established by City Council on
December 8, 1986, with an effective date of July 1, 1987. On May 28,
1991, City Council approved the expansion of the DSD to include the
boundaries that represent the DSD as it stands today. Revenues generated
by the district contribute approximately $250,000.00 annually to the
operation of Downtown Roanoke Incorporated (DR!). The current taxation
rate of the DSD is 10 cents per $100 of assessed value. The
Administration has received a request from DRI for the consideration of a
further expansion of the district boundaries.
During 2003, DRI conducted a review of potential areas for further
expansion of the Special Services District. The process included evaluation
of the land uses and functions of these areas; review of the services and
benefits that would be provided by the Special Services District to these
areas; and meetings with property owners and business interests located
within these areas.
Mayor Smith and Members of City Council
June 21, 2004
Page 2
The area identified for the expansion is located to the west of the current district,
and is bounded by 5th Street on the east and 7th Street on the west; by Marshall
Avenue on the south, and by the rear properties lines of properties fronting on the
north side of Campbell Avenue on the north. This area contains such facilities as
the YMCA facility currently under construction, the Jefferson Center, the Cotton
Mill property, and a variety of commercially developed properties along Campbell
Avenue. It is estimated that approximately $3,000 of additional annual revenue
and contribution to Downtown Roanoke Inc. would result from this expansion area
at the current taxation rate.
This expansion would provide a wide range of services and support
activities provided by DRI to this area, including participation and inclusion
in ongoing planning and marketing initiatives, economic development
initiatives such as business retention and recruitment, community
relations, and special events.
Recommended Action:
Approve the expansion of the Downtown Special Services District as
provided by the attached ordinance.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:rbt
Attachments
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Brian Townsend, Director of Planning Building and Development
CM04-00108
II
I
II
.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
NOTICE OF PUIUC HEARING i
The City of Roanoke proposes
to expand the Downtown
, Roanoke Service DIstrict, such
The Roanoke T~mes District having been Initially
created' pursuant to Section
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - +1 - -I t;9~~~'a~=::, ~~r~;i:S
and subsequently expanded in
I 1991.
J As proposed, the expanded
I area would be subJect to the
levy and collection of the addl-
1 tlonal annual raal property tax.
Imposed on all properties In
I the DOWI1tOMIServlce District.
in the amount of ten cents
J ('.10) per !lfl$ hundred dollars
I ('.100.00) of assessed valua-
tion. No Change In the tax
Irate is p.roposed. Proceeds
from sl.lCh annual tax are seg-
I regated and expendad inthe
DowntoWn ServIce District for
I additional governmental ser-
vices. A map 5howlng the
I boundaries of the Pro~5ed
1 8Jq)8nslohandadeacrlptlon
of the Indlvldual propertie5
I proposed.to be included In
such District as set forth on
) narratlvedeacriptlonsand a
map In a, file entltled1:X.
I panded Downtown -s.Mce Dis-
trict (2004)" are on file. and
I aviillablltfQrpubllcinspeCtion
I In the Ofrlce ofthe.CItyClerk,
Room 456, MuniCipal Building.
I 215 Church Avenue, S.W.,
Roanoke, Virginia.
I
I
I
I
DOWNTOWN ROANOKE,
213 MARKET ST
ROANOKE VA 24011
INC.
REFERENCE:
80079435
02374587
Prop.
Tax/Diaz
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
The proposed expanded area
of the Downtown. Service Dls-
t!ict Is descrlbed as follows:
BEGINNING at a point Bt the
southwesterly comer of Mar-
shall Avenue and 5th Street,
S.W.,thence traveling wlththe
southern right-of-way line of
Marshall Avenue ina westerly
direc-tlon _approximately
648.00 ft.; thance crossing
6th Street, S.W., approxl.
mately- 50.00 ft. to a point
being the southwest comer of
6th Street and Marshall Ave-
nue, thance continuing along
the. southerly right-at-way line
of Marshall Avenue approxi-
mately 5.17.00 ft" thence
crossing in a rI(Irtherly direc-
tion IIpproximately 50.00 ft. to
the northeast comer at Mllr-
Shall Avenue and 7th Street,
thence wlth the east rlght-of.
way line of 7th Street:approxi-
mately 636.00 ft. to the
southeast comer of Campbell
Avenue and 7th Street, thence
In a northwesterly direction
approximately 112.00 ft. to
the southeast comer at. 7th
Street and Patterson Avenue,
thence atong the east right-
of-way line of 7th Street
approximately 130.00 ft. to
an alley,thencealongthe
southerly r~.of-wayatsaid
alley approximately 5U.00 ft.
to 6th Stnlet, thence crossing
6th Street approximately
52.00 ft. to the southerly
right-at-way line of said
alley, thence approximately
644.00 ft. to the west right-
of-way line of 5th Street,
thence with the westerly
FILED ON: 06/18/04 I """,."..., """,fSthS',,'"
approximately 1001.00 ft. to
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - -thePlace.ofBEGINNING.
City/County of Roanoke, Commonwealth/State of
virg~ia" Sworn and subscribed before me this
-_ L~__day of June 2004. Witness my hand and
official seal.
~-ll
-- '--iMA.- ___
MY~OmmiS i n~p~
Notary Public
J.-f-~-7------- .
PUBLISHED ON:
OS/28
06/04
06/11
TOTAL COST:
997.74
Authorized CJ_L__ ~n~_'__A~
Signature:____~~~~--~~----------'
Pursuant to the requIrements
of . U58.1-3oo7 and 15,2_
2400 of the Code of Virglnla
(1950) as amended, notice Is
hereby gtyen thet the' CIty
COUncll2f_thaCltyotRoanOke
will Itol5 a public heartng on
theabave,matteratits regu-
lar meeting to beheld on June
21, 2004, commencing at
7:00 p.m.;'1n the Council
Chambers, 4th Floor, NOel C.
Taylor, MunlclpaT BUilding, 215
Church Avenue, S.W;,
Roanoke, VllJlnla. 240U. Fur-
ther Information IS avallable
from the otrlc,,"Dt the City
Clerk for the City at Roanoke
at (540) 853-2541.
Citizens shall have the Oppor-
tun!tYtO bll:he;arl;l and express
thelroptnioos Oll said matter.
If YOu area person with a dis-
ability who needs accOmnux'a.
tionsforthlsheartng, please I
contact the_ City Clerk'sOfflce
at (540) 853-2541, before
12:00 noon on Thursday, June
17, 2004. .
GIVEN under my hand this
26th day of May, 2004'.
MaryF. Parker, City Clerk.
(2374587)
Billing Services Representative
V.QC
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to expand the Downtown Roanoke Service District, such
District having been initially created pursuant to Section 15.2-2400, Code of Virginia (1950) as
amended, in 1988 and subsequently expanded in 1991.
As proposed, the expanded area would be subject to the levy and collection of the
additional annual real property tax, imposed on all properties in the Downtown Service District,
in the amount of ten cents ($.10) per one hundred dollars ($100.00) of assessed valuation. No
change in the tax rate is proposed. Proceeds from such annual tax are segregated and expended in
the Downtown Service District for additional govermnental services. A map showing the
boundaries of the proposed expansion and a description of the individual properties proposed to
be included in such District as set forth on narrative descriptions and a map in a file entitled
"Expanded Downtown Service District (2004)" are on file and available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia.
The proposed expanded area of the Downtown Service District is described as follows:
BEGINNING at a point at the southwesterly corner of Marshall Avenue and 5th
Street, S.W., thence traveling with the southern right-of-way line of Marshall
Avenue in a westerly direction approximately 648.00 ft., thence crossing 6th
Street, S.W., approximately 50.00 ft. to a point being the southwest corner of 6th
Street and Marshall A venue, thence continuing along the southerly right-of-way
line of Marshall Avenue approximately 517.00 ft., thence crossing in a northerly
direction approximately 50.00 ft. to the northeast corner of Marshall Avenue and
7th Street, thence with the east right-of-way line of 7th Street approximately
636.00 ft. to the southeast corner of Campbell Avenue and 7th Street, thence in a
northwesterly direction approximately 112.00 ft. to the southeast corner of 7th
Street and Patterson A venue, thence along the east right-of-way line of 7th Street
approximately 130.00 ft. to an alley, thence along the southerly right-of-way of
said alley approximately 511.00 ft. to 6th Street, thence crossing 6th Street
approximately 52.00 ft. to the southerly right-of-way line of said alley, thence
approximately 644.00 ft. to the west right-of-way line of 5th Street, thence with
the westerly right-of-way line of 5th Street approximately 1001.00 ft. to the
Place of BEGINNING.
Pursuant to the requirements of ~~58.1-3007 and 15.2-2400 of the Code of Virginia
(1950) as amended, notice is hereby given that the City Council of the City of Roanoke will hold
a public hearing on the above matter at its regular meeting to be held on June 21, 2004,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available
from the Office ofthe City Clerk for the City of Roanoke at (540) 853-2541.
H:\NOTICES\N-PH-EXpanDownTownSerDist.dOC
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, June 17,
2004.
GIVEN under my hand this --1.L day of May
,2004.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish in The Roanoke Times on Friday, May 28, 2004, Friday, June 4, 2004 and Friday,
June 11, 2004.
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 2401 I
Send Bill to:
David Diaz
President, Downtown Roanoke Inc.
213 Market Street
Roanoke, VA,24011
H:\NOTICES\N-PH-ExpanDownTownSerDist.doc
Notice to Publisher:
Publish in the Roanoke Tribune once on Thursday, June 10, 2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
@J~
.~.~
~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Depoty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
June 28, 2004
File #200-424
Robert B. Manetta, Chair
and Members of the City Planning Commission
Roanoke, Virginia
Dear Ms. Prince and Gentlemen:
I am enclosing copy of Ordinance No. 36750-062104 approving the Franklin
Road/Colonial Avenue Area Plan, and amending Vision 2001 - 2020, the City's
Comprehensive Plan, to include the Franklin Road/Colonial Avenue Area Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and
effect upon its passage.
Sincerely, ~
1 /
~~ -y. "a, h
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
Robert B. Manetta
June 28, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven J. Talevi, Assistant City Attorney
Martha P. Franklin, Secretary, City Planning Commission
S;il
1afof
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36750-062104.
AN ORDINANCE approving the Franklin Road/Colonial A venue Area Plan, and
amending Vision 2001 - 2020, the City's Comprehensive Plan, to include the Franklin
Road/Colonial Avenue Area Plan; and dispensing with the second reading of this ordinance
by title.
WHEREAS, the Franklin Road/Colonial Avenue Area Plan (the "Plan") was presented
to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on May 20, 2004, and
recommended adoption of the Plan and amending Vision 2001 - 2020, the City's
Comprehensive Plan (the "Comprehensive Plan"), to include such Plan; and
WHEREAS, in accordance with the provisions of 915.2-2204, Code of Virginia
(1950), as amended, a public hearing was held before this Council on Monday, June 21,
2004, on the proposed Plan, at which hearing all citizens so desiring were given an
opportunity to be heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That this Council hereby approves the Franklin Road/Colonial Avenue Area
Plan and amends Vision 2001- 2020, the City's Comprehensive Plan, to include the Franklin
Road/Colonial Avenue Area Plan as an element thereof.
H:\ORDINANCES\O.CQLONlALFRANKLINGPLAN(ROANOKEVISION)062104.DOC
2. That the City Clerk is directed to forthwith transmit attested copies of this
ordinance to the City Planning Commission.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: /)
n a-r J fa,.. /. .(..
City Clerk.
H:\ORDINANCES\Q-COLONIALFRANKLINGPLAN(ROANOKEVISION)062104.DOC
Architectural Review Board
Board of Zonin~ Appl'als
Plannin~ CommissiOIl
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
2]5 Church Avenue, S.W., Room 166
Roanoke, Virginia 240] I
Telephone: (540) 853-]730 Fax: (540) 853-1230
E-mail: planning(tl)ci.roanokc.va.us
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Public hearing to consider amendment to Vision 2001-2020, the City's
comprehensive plan, to include the Franklin Road/Colonial Avenue Area
Plan.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, May 20, 2004. There was
no one present to speak in support of or in opposition to the plan. Bya vote of 6-0 (Mr.
Rife absent) the Commission recommended approval of the plan.
Background:
The Franklin Road/Colonial Avenue Area Plan covers an area southwest of downtown
and is bounded by Brandon Avenue to the north, the neighborhoods of Greater Raleigh
Court and Grandin Court to the west, South Roanoke to the east, and Roanoke County
to the south. Three public workshops were held with residents and business owners of
the area by staff in the fall of 2003 and spring of 2004.
Considerations:
During the workshops several positive features of the area were cited that need to be
maintained:
· Homes and infrastructure in very good condition
· Healthy mix of owner and renter occupied homes, and a range of housing
options
· Proximity to commercial services, and overall economic stability
. Low crime rate
Staff noted the following issues in the plan that need to be addressed:
(1) Traffic flow around Colonial Avenue between Towers Shopping Center
and Virginia Western, including exit/entrance ramps from Route 220 and
Wonju Street.
(2) Maintaining the original character and density of single-family
neighborhoods
(3) Divided opinions of residents on potential curb and gutter improvements
To address these issues, the plan features four priority recommendations:
Community Design
· Define the edges of commercial centers, and commercial zoning and
development on Colonial Avenue and Franklin Road to ensure that residential
areas are preserved and development of existing commercial sites is maximized.
Residential Development
· Maintain current residential densities in the update of the zoning ordinance per
the future land use map
Economic Development
· Focus small -to- medium sized commercial development in concentrated centers
Infrastructure
· Improve the flow of traffic in the vicinity of Virginia Western Community College
and Towers Shopping Center, including Wonju Street, Brandon and Colonial
Avenues and all exit/entrance ramps. This improvement is the highest priority of
this plan.
· Focus curb, gutter and sidewalk improvements to existing arterial streets and
ensure inclusion in all future developments/subdivisions.
Recommendation:
Bya vote of 6-0, the Planning Commission recommended approval of the Franklin
Road/Colonial Avenue Area Plan for adoption as a component of Vision 2001-2020.
cZ'i::rrm;.e"
Robert B. Manetta, Chairman wr
City Planning Commission
cc: Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Franklin Road/Colonial Avenue
Area Plan Draft
June 21, 2004
Table of Contents
Introduction & Priority Initiatives
Community Design
Residential Developmert
Economic Development
Transportation & Infrastructure
Public Services
Environment & Quality of Life
Implementation
Future Land Use Map
1
5
10
13
15
20
21
24
25
City of Roanoke
Department of Planning Building and Development
. .
vIsion
2001
2020
Introduction
Franklin Road and Colonial Avenue are two of Roanoke's busiest streets. Both
corridors are vital to the economic health of the City and the entire Roanoke
Valley. In addition, Virginia Western Community College on Colonial Avenue is
an importa nt educational asset to the region.
Because of the relationship of these corridors and the development they
support, it is logical that they be evaluated together. While these major arterial
streets and the adjoining commercial development are the dominant features of
the landscape, several established neighborhoods are also included in the plan.
These include the subdivisions of Colonial Heights, Fralin Park, and Jefferson
Hills off of Colonial Avenue; and a small neighborhood on Beechwood Drive,
Gardens a nd Roberts Roads, the Southwood development and several
apartment complexes off of Franklin Road.
Since this land was annexed, commercial development gradually emerged
and has grown along Franklin Road and in Towers Shopping Center. More
recently, new subdivisions have been developed with single-family homes. Most
of the houses are tucked away from the busy commercial corridors, making this
an area of economic activity and stable residential neighborhoods.
Priority Initiatives
Community Design
. Define the edges of commercial centers, and commercial zoning and
development on Colonial Avenue and Franklin road to ensure that
residential areas are preserved and development of existing commercial
sites is maximized.
Residential Development
. Maintain current residential densities in the update of the zoning ordinance
per the future land use map
Economic Development
. Focus small -to- medium sized commercial development in concentrated
centers
Infrastructure
· Improve the flow of traffic in the vicinity of Virginia Western Community
College and Towers Shopping Center, including Wonju Street, Brandon
and Colonial Avenues and all exit/entrance ramps. This improvement is
the highest priority of this plan.
· Limit curb, gutter and sidewalk improvements to arterial streets and new
developments
People
The overall population of the area has remained steady in recent years. The
number of households increased between 1990 and 2000, while there was a
decrease in the average household size. This is a national demographic trend.
The area has become slightly more racially diverse in recent years, yet
continues to be predominantly white. While white residents comprise 91 % of the
population, the number of black residents has increased 67% since the 1990
Census. The decrease in the number of "other race" residents from the 1990
Census is probably explained by the Census Bureau adding a new "two or more
races" category to the 2000 Census.
T bl 1 P
I' D
h'
a e opu atlon emograp ICS
1990 2000 Percentage
Change
Total Population 2,816 2,860 2%
Households 1,444 1,556 8%
White 2,684 2,630 -2%
Black 69 135 96%
Other Races 63 95 51%
Two or more races nla 28 nla
0-19 Years Old 454 418 -8%
20-34 Years Old 663 544 -18%
35-64 Years Old 927 1106 19%
65 Years and Over 772 792 3%
Source: u.s. Census Bureau, Census 1990 & 2000, Tract 17,
Summary File 1
The age distribution of the area's population has seen some noteworthy
changes over the last decade. The only increases we re in people 35 years of age
and older. The number of children and teenagers decreased, as did the number
of younger adults (ages 20 - 34). As Table 2 shows, the area has proportionally
less children and teenagers and more senior citizens when compared to the age
distribution citywide. This may indicate an aging population or an influx of senior
citizens and middle-aged people who don't have children.
The area has a greater percentage of residents who've obtained higher
education degrees than the city as a whole. The percentage of residents with a
graduate or professional degree is over twice that of the city. While 13% of
residents 25 years of age and older don't have a high school diploma, this is
substantially lower than the citywide average of 24%.
The distribution of income in the area is comparable to that of the city as a
whole. In addition, the average household income in the area is $31,406, only
slightly above the citywide average.
2
a e uca lona ammen , , years 0 age an over
City of Roanoke
Education level Total Percentage Average
less than High School 248 11% 24%
High School 501 22% 30%
Some College 557 25% 21%
Associate's Degree 107 5% 6%
Bachelors Degree 475 21% 12%
Graduate or Professional 365 16% 7%
Total 2,253 100% 100%
Table 2. Population Age Distribution: Area and Citywide
Area Citywide
PerlSOns Percenblge Persons Percentage
0-19 Years Old 418 14% 23,455 25%
20-34 Years Old 544 19% 20,146 21%
35-64 Years Old 1,106 3a% 35,750 38%
65 Years and Over 792 28% 15,560 16%
Total 2,860 100% 94,911 100%
Source: U.S. Census Bureau, Census 2000, Tract 17, Summary File 1
T bl 3 Ed
f
I Att .
t 25
f
d
Source: u.s. Census Bureau, Census 2000, Tracl17, Summary File 3 (Data based on
Sample)
Table 4. Household Income in 1999
City of
Income Bracket Study Area Roanoke
Number of
Households Averaae Average
$0 - $14,999 287 18% 22.7%
$15,000 - $24,999 284 18% 17.8%
$25,000 - $34,999 260 17% 16.1%
$35,000 - $49,999 226 14% 17.1%
$50,000 - $99,999 383 25% 21.3%
$100,000 + 126 8% 5.0%
Total 1,566 100.0% 100.0%
Source: U.S. Census Bureau, Census 2000, Tract 17, Summary File 3 (Data
based on Sample)
3
Neighborhood Organization
There are no recognized neighborhood organizations in the area.
Recently, a neighborhood organization formed in the Pasley Avenue area in the
Fralin Park subdivision. The Grandin Court Civic League, the Greater Raleigh
Court Civic League, the Wasena Neighborhood Forum, and Neighbors in South
Roanoke represent surrounding neighborhoods.
4
Community Design
This area is overwhelmingly suburban in character. The majority of development
occurred after World War II. Suburban development is characterized by an
orientation to the automobile, wide streets that enable higher speeds,
subdivisions of large single-family houses with large front, back, and side yards,
and shopping centers and strip commercial establishments with large parking lots
in front.
The City acquired land from Roanoke County through annexation that was
already developed or subdivided with single-family houses on large lots. The
Colonial Heights, Fralin Park, and Jefferson Hills neighborhoods all had some
development prior to annexation.
Virginia Western Community College was founded in 1966 and continues
to grow. The campus spans over 69 acres on both sides of Colonial Avenue. A
skywalk over Colonial links the north and south campuses. The north campus
has six buildings, six parking lots, and two tennis courts. The south campus has
nine buildings, six parking lots, and also includes the Community Arboretum _ a
public botanical garden on the corner of Colonial Avenue and Winding Way
Road. Recently the college received funding from the Friendship Group, Lewis-
Gale Medical Center, and Richfield Retirement Community to expand programs
and enrollment in health care fields. The college is currently constructing its
College Services Building on the southern side of Colonial Avenue, which will
receive and house various supplies and the offices of the campus police.
Much of the surrounding neighborhoods were already developed prior to
the college's development, however a great deal of growth in the City and in
Southwest Roanoke County has occurred since then. Whereas the campus was
designed and built in a suburban layout, it has gradually become more urban with
more buildings and greater volumes of traffic. Colonial Avenue separates the two
campuses, but the streetscape is not well suited to pedestrian or bicycle traffic.
Improvements to Colonial Avenue should address its impact on Virginia Western
and better integrate the streetscape with the campus. Potential improvements to
the streetscape of Colonial Avenue through Virginia Western include:
· A landscaped center median through portions of Colonial Avenue where
there are no turns
· A stamped or raised crosswalk at the intersection of Colonial Avenue and
McNeil Drive
· A roundabout on Colonial Avenue at Winding Way Road
While a couple of Virginia Western's buildings are close to Colonial
Avenue, others are set back with large parking lots in the front. Along most of
Colonial Avenue, parking lots are the dominant feature of the campus. Future
campus development on Colonial Avenue should be oriented toward the street
with parking to the rear or side. The College Services Building is being
constructed in this fashion, and should diminish the visual impact of the parking
lots to some degree. Given the growth of the college, a parking garage could add
to the campus' appearance and increase the number of parking spaces.
5
Franklin Road is a four-lane arterial commercial corridor. Most buildings
are set back from the street with parking lots in the front, accessed by wide curb
cuts. There are a few exceptions on the southern side where some buildings are
located at the sidewalk with no front yard. Vision 2001-2020 recommerds that
commercial corridors such as Franklin Road feature development with buildings
on or close to the property line in front, with parking to the rear or side. This
development pattern is especially appropriate for this corridor as rocky terrain
tends to limit the depth of parking lots.
The terrain on both sides of Franklin Road is hilly. There are several
residential developments off of the northern side of Franklin Road that are tucked
away and perched above the commercial establishments on the street. These
include newer single-family subdivisions and a few apartment complexes. Duke
of Glouchester Street provides access to several single-family subdivisions that
have been developed since the late 1990s, such as Southwood and Kingsbury
Court. At the time of the planning process, development of additional single-
family units was underway in this neighborhood. Many of the houses in these
subdivisions were built out to the lot line and are thus very close to one another.
Most are one-story, brick veneer, and characterized by a protruding garage on
the front that is integrated into the main mass of the structure.
Colonial Avenue is also very hilly west of Virginia Western Community
College. This stretch of the street is winding with two lanes through
predominantly single-family residential neighborhoods. This part of Colonial
Avenue maintains a suburban character until the intersection with Ogden Road
and the corporate limits where there are several apartment complexes. Houses
tend to be on larger lots with substantial yard space and vegetation.
From Virginia Western east to Brandon Avenue, Colonial Avenue has four
lanes and is consistently busy during, and between, peak hours. This stretch of
the street lacks curb, gutter and sidewalk, and is unsafe for pedestrians. Its wide
profile, especially at VWCC is notorious for speeding traffic, despite heavy
pedestrian activity. East of VWCC, no area is allotted for pedestrian traffic. Many
houses in the neighborhood off of the northern side of Colonial Avenue lie
beneath the grade of the street. This neighborhood is dominated by one-story
Ranch and Cottage style houses, but also has a few apartment buildings near
Towers Shopping Center.
South of Virginia Western off of Colonial Avenue there are several
subdivisions of single-family houses. Jefferson Hills is accessed via Winding Way
Road adjacent to Virginia Western. The neighborhood's layout, with its winding
streets (hence, Winding Way Road) and abundance of trees, gives it an almost
rural character and isolates it from nearby busy areas. The undulating terrain and
wooded landscape serve as natural buffers from 1-581, Franklin Road and
Colonial Avenue. Lots in Jefferson Hills are large- most are over half an acre-
and the architecture reflects the styles of the subdivision's origin in the 1950s.
The suburban one-story ranch is the most common architectural style, and brick
veneer is the dominant exterior finish.
Further south on the northern side of Colonial Avenue are several other
predominantly single-family subdivisions off of Robyn, Wright, and Hartland
6
Roads, and Pasley Avenue. Lots are large in these subdivisions; few are less
than 10,000 square feet.
Zoning and Land Use
The title of this plan indicates the most prominent land use patterns of this
area. The area of study is largely characterized by the wide commercial corridor
of Franklin Road, and the Colonial Avenue corridor that extends southwest from
Towers Shopping Center. These two streets run nearly parallel to one another
and provide access to all the development in the area.
The zoning and land use can be summarized into four general areas:
· Franklin Road Commercial Corridor - with the exception of the vacant
land in the 32-3400 blocks, Franklin Road is a commercial corridor. There
are some offices and a mix of commercial uses, including restaurants, gas
stations, specialty retail, and car lots.
· Scattered residential off of Franklin Road - subdivisions off of Franklin
Road accessed via Roberts Road and Duke of Glouchester Street have a
number of new single-family housing units. The latter also features a
subdivision with several multifamily units. Several apartment buildings are
off of Townside Road.
. Towers Shopping Center and the commercial/residential mix in the vicinity
- Towers is a major shopping destination in the City and has generated
commercial development on the northeastern end of Colonial Avenue. A
small neighborhood lies just to the southwest of the shopping center and
there is a mix of residential and commercial along this section of Colonial
Avenue.
. Virginia Western Community College and the Jefferson Hills neighborhood
to the southwest - southwest of the commercial development on Colonial
Avenue, the campuses of Virginia Western and James Madison Middle
School represent a transition in the development pattern. Colonial Avenue
is void of any commercial development southwest of the 2700 block, and
beyond Virginia Western is Jefferson Hills and other single-family
neighborhoods with homes on both sides of Colonial Avenue and abutting
the railroad tracks.
There are some large undeveloped parcels in the area. Department of
Real Estate Valuation data lists 163 properties as vacant, defined by a lack of a
building. While some of these properties are parking lots or additional yard space
to an adjoining property, there are several large swaths of untouched forest. Most
of these large parcels pose challenges to development due to topography,
natural barriers and limited access. Examples of such lots are:
· Between the railroad tracks and Franklin Road - several large parcels
surround the new subdivisions currently being built upon. Several of these
parcels are zoned RPUD and could be developed with a variety of housing
units.
· South side of Colonial Avenue - two parcels totaling over 46 acres lie side
by side on the southern side of Colonial Avenue just east of the corporate
7
line. The floodway runs through one of these parcels, limiting its
development potential, however there is a substantial amount of land for
residential development.
· North side of Colonial Avenue - a City-owned parcel of over 29 acres just
east of the corporate line. At present, a proposal for a mixed residential
development is being evaluated for this site.
In addition, at the time of the planning process, construction of new
housing units was underway on a number of lots, most notably in the
subdivisions off of Duke of Glouchester Street; Kingsbury Lane and King James
Street.
The suburban development pattern of the area was encouraged by past
zoning policies, which required a large number of parking spaces, small lot
coverage ratios, and large setback distances from streets. This type of
development resulted in unused parking spaces and buildings on lots with large
amounts of unused land. In addition, zoning patterns encouraged strip
development along Franklin Road. The development pattern of the area today
still reflects this suburban orientation.
Over the 'fears, as development has crept further from downtown and the
core of the city, once isolated neighborhoods are close to commercial
establishments with neon signs and street lights. While the vast majority of the
houses in the area do not abut commercial development, commercial zoning
districts need to be clearly delineated and their boundaries maintained to prevent
further encroachment upon residential areas.
Community Design Issues
. Lack of integration between different uses and neighborhoods
· Encroachment of commercial uses into neighborhoods
· Limited green/open space in some areas
. Overabundance of underused pavement
Community Design Policies
. NeiQhborhood Character: Established neighborhoods should retain their
current character and development patterns
. DesiQn: Future commercial development should adhere to the design
principles of Vision 2001-2020 for commercial corridors:
o Concentrations of higher-density, mixed use development and
live/work space at key intersections
o Minimal curb cuts, shared parking, increased lot coverage, signs
co-located, no excessive lighting, and orientation of buildings close
to the street
. Zonina: Commercial and residential zoning districts should be clearly
delineated with the intensity of uses minimized in some areas
. Parkina: Paved parking spaces should be minimized
8
Community Design Actions
· Colonial Avenue Area: Maintain the established development pattern of
the older neighborhoods such as Fralin Park and Jefferson Hills
· Franklin Road Area: Require new developments to incorporate urban
amenities (e.g. sidewalks and curbs), and mixed-use (commercial and
residential) where pOSSible
· Franklin Road Commercial: Update the zoning ordinance to require the
design guidelines of Vision 2001-2020; buildings should be closer to the
street with parking to the side or rear
. Zonina: Establish commercial boundaries in the update of the zoning
ordinance
. Parkina: Limit the number of parking spaces for new developments in the
update of the zoning ordinance
9
Residential Development
This area has a stable housing stock with some of the newest construction in the
City. There are rarely any building code enforcement issues in the neighborhood,
and homeownership is high among single-family homes. Due to the prominence
of commercial development, several neighborhoods are tucked away from
Franklin Road and Colonial Avenue and are likely unknown to newer residents of
the City.
Most of the homes in this area were built after World War II, with great
spurts in the 1940s and 1950s. By the 1960s housing development had leveled
off, while there has been a recent surge in building in the last few years. Since
2000, an average of over 16 single-family homes a year has been built. Large
parcels of vacant, residentially zoned land and a strong market in the area will
likely attract more development.
T bl 5 H
a e . OUSID
Percent City of Roanoke
1990 2000 Chanoe Percent Chanae
Occupied
Housino Units 1,444 1,556 8% 2%
Vacant Housing -3%
Units 127 70 -45%
Vacancy Rate 8% 4% -4% -1%
Owner Occupied 668 700 -1% 2%
Renter Occupied 776 856 10% 3%
Owner
Occupancy Rate 46% 45% -1% -1%
Source: U.S. Census Bureau; 1990 Census, 2000 Census Summary File 1
Recent development has brought higher end single-family housing.
Southwood is a mixed density planned community with private roads, perched
atop a knoll between Franklin Road and Route 220. Southwood is in a district
zoned RPUD, Residential Planned Unit Development. The purpose of the RPUD
is to provide design flexibility to encourage orderly development of large sites
that maximize the land more than other residential zoning categories. RPUD
developments tend to be denser than most single-family subdivisions. At the time
of the planning process, development of more homes was underway in
Somercroft Court and Kingsbury Court, subdivisions within the RPUD adjacent to
Southwood.
There are a few major vacant sites in the area that are zoned for
residential use. Two vacant parcels off of the southern side of Colonial Avenue
total over 46 acres. Murray Run and the floodway flow through the westernmost
parcel. A portion of this parcel is in the floodplain, and a small portion of the
eastern parcel is as well. The westernmost parcel was rezoned to RM-2,
Residential Multi-Family Medium Density, in 1983 to allow for the development of
10
170 townhouses. Although that deve lopment never came to fruition, State law
mandates that the proffered rezoning - conditions that a developer agrees to
abide by when the property is rezoned - is valid until the owner requests, and
City Council approves, that they be repealed or amended.
Table 6. Sin
Years
No. Units
le-famil Construction, 1900 - present
1900-1945 1946-1960 1961-1999 2000-present
26 226 154 65
The City owns a 29-acre parcel of mostly vacant land on the northern side
of Colonial Avenue at the corporate limits. At present the New Vista Montessori
School is located on this parcel. This property is suited for mixed-density
residential development as well as limited commercial elements. Currently, a
proposal is being evaluated for the development of this site.
The Williamsburg Manor apartment complex off of Duke of Glouchester
Street is just to the south of the RPUD. This complex is comprised primarily of
duplexes, and is well landscaped and buffered from Route 220 by a wooded
hillside. Across from Williamsburg Manor is Hounds Chase, a small apartment
complex off of Kingsbury Lane.
Aside from these developments, the majority of the other apartment
complexes in the area are concentrated off of Franklin Road on Parliament and
Townside Roads, and Southway Drive behind Townside Festival Shopping
Center. There are also apartments in the neighborhood just to the south of
Towers Shopping Center, and one development on Colonial Avenue near
Virginia Western.
Residents did not voice many concerns with the appearance or upkeep of
the housing in their neighborhoods. Residents of Jefferson Hills did note that
some of the newer construction has been of houses that are much closer to one
another than in the rest of the neighborhood. Residents feel that some of the
newer development is not in keeping with the suburban feel of the neighborhood,
and that the future zoning ordinance should serve to maintain the large single-
family lots that are common there. Overall, homeowners in the area expressed
pride in their homes, and would like to maintain the character of their
neighborhoods
With limited land resources, the City must encourage efficient
development patterns that maximize the potential of the land. Vision 2001-2020
discourages new suburban style development in favor of traditional urban
development patterns. However, established neighborhoods can and should be
maintained.
11
Residential Development Issues
· Encroachment of commercial uses into neighborhoods
· Increasing density in some areas
Residential Development Policies
· NeiQhborhood Character: Older neighborhoods should retain their
current residential character
. ZoninQ: Zoning should reinforce the existing character of neighborhoods
· New development: New development should be well-planned and use
limited land resources wisely
Residential Development Actions
· ZoninQ: Maintain the density of existing neighborhoods in the update of
the zoning ordinance
· Vacant Parcels: Identify and promote appropriate new development on
vacant parcels
12
Economic Development
Establishments along Franklin Road and in Towers Shopping Center comprise a
large part of the City's commercial tax base. Southwest of Wonju Street, Franklin
Road is a busy commercial corridor with a wide variety of commerce. Vision
2001-2020 identifies the section of Franklin Road between the South Jefferson
Redevelopment Area and Wonju Street for potential redevelopment with
industrial, commercial, or mixed land use. This area is zoned LM, Light
Manufacturing, on the western side of Franklin Road, and C-2, General
Commercial, on the eastern side. The development pattern of Franklin Road has
changed over the years and is now predominantly commercial, with very little
industrial development. The upper half of the land on the western side of Franklin
Road abuts the railroad tracks and is well suited for industrial use. However, the
lower half of this land faces Franklin Road and has an adverse impact on the
corridor's appearance. The South Jefferson Redevelopment Area should serve
as a catalyst for improving this section of Franklin Road.
The area has few neighborhood or pedestrian-oriented commercial uses.
However, there are a few concentrations of small- and medium- sized
commercial uses along Franklin Road. These include Townside Festival, and
Piccadilly Square. Both of these small shopping centers feature restaurants and
specialty retail stores. These areas need to be distinguished from larger
commercial sites on Franklin Road, such as auto sales, auto repair shops,
motels, and fast food restaurants.
Future development in such commercial centers sho uld include residential
components, e.g. live/work space; commercial on the first floor with apartments
on upper floors. In addition, such centers should feature buildings that are closer
to the street with parking to the rear or side, and improvements within the centers
for pedestrian access.
Towers is one of the Roanoke Valley's largest strip commercial shopping
centers. It features the neighborhood's largest grocery store and a number of
specialty retail stores and restaurants. Several features have helped Towers
stand out from other shopping centers and malls, and maintain its competitive
edge. The internal street system provides good circulation and the angled
parking spaces on the northern side allow for quick visits. The wide sidewalks
outside and the stairway and escalator inside, allow for good pedestrian access
within the center. A few establishments are located on the exterior of the site
close to Colonial Avenue, filling in what was previously excess parking space.
13
Economic Development Issues
· Underused commercial and industrial land
· Lack of differentiation between commercial uses
Economic Development Policies
· Commercial Corridors: Commercial areas should accommodate
competitive businesses that have aesthetic and functional compatibility
with adjoining residential areas
· Commercial Centers: Small- to medium- sized concentrations of
commercial establishments should be developed differently than larger
strip commercial developments
. Industrial Districts: Industrial uses should have sufficient land to operate,
and have a minimal impact on adjoining properties
Economic Development Actions
· Towers Shoppino Center: Maintain commercial zoning that will allow
Towers to continue to be a competitive and growing shopping center
. Franklin Road: Maintain commercial zoning that will retain existing
businesses and attract new establishments
· Commercial Centers: Identify or create nodes along Franklin Road for
commercial centers; concentrations of small- to medium- sized
commercial establishments
· Maximize Commercial Districts: Avoid further expansion of commercial
districts to encourage quality development and more efficient use of land
in existing districts
. Industrial Districts: Evaluate underused industrially zoned land and
demarcate or rezone to maximize its potential
14
Transportation and Infrastructure
Transportation
Franklin Road and Colonial Avenue are both major arterial streets. Franklin Road
is a four-lane urban street that connects downtown and Roanoke County. It is
also accessible from Interstate 581/Route 220. Colonial Avenue is a heavily
traveled four-lane urban street from the campus of Virginia Western northeast to
its intersection with Brandon Avenue. To the southwest of Virginia Western, it is a
two-lane suburban street. Both of these streets are commercially oriented with
the exception of Colonial Avenue southwest of Virginia Western.
Also included in this plan is the south side of Brandon Avenue from just
east of Brambleton Avenue to Franklin Road. The confluence of these three
major arterial streets and the existing development along them requires they be
addressed collectively.
The Virginia Department of Transportation rates streets and intersections
with Level of Service (LOS) ratings from A-F. An LOS rating of C is considered
excellent for urban areas and an LOS of D is considered sufficient. LOS of E and
LOS F denote streets with more traffic than they were designed to carry (See
Table 7).
Table 7: Street Level of Service (LOS) Projections and Average Daily Trips (ADT),
1990-2025
Street Between 1990 ACT 2015 ACT 2025 ACT 2025 LOS
Brandon Ave. Main SI. 10 Coioniai Ave. 22,267 28,100 24,100 C
Brandon Ave. Coloniai Ave. to Franklin Rd. 22,267 28,100 25,700 0
Broadwav SI. Franklin Rd. to McClanahan SI. 8,713 10,800 9,700 C
Colonial Ave. Roanoke SCL 10 Wonju SI. 14,833 24,400 26,100 F
Colonial Ave. ** Wonju SI. to Brandon Ave. 21,258 27,700 18,300 C
Overland Rd. *** Bramblelon Ave. to Colonial Ave. 7,132 20,200 12,000 0
Wonju SI. Coloniai Ave. to Franklin Rd. nta 22,000 19,000 C
** This section of ColOnial Avenue has a reduced projected volume due to traffic being dIverted to the
Wonju Street Extension on the 2025 network. This new facility was not on the 2015 network.
The reduction in projected volume on Overland Road may be attributed to the change of
assignment method used for the 2025 model. The previous model was run without any built in
capacity restraints, while a capacity restraint volume adjustment was used for the 2025 model
assignment, which would restrict the amount of traffic being carried by this two-lane facility.
Source: VDOT and the Roanoke Valley-Aileghany Re9ional Commission
Colonial Avenue and Wonju Street
The area of greatest concern is the south side of Towers Mall along
Colonial Avenue, its intersection with Wonju Street and the traffic using the exit
and entrance ramps from Wonju onto Route 220. Traffic counts in this area are
high for Colonial Avenue and Wonju Street, and traffic congestion is
compounded by motorists on Colonial Avenue turning to and from 23rd Street and
frequent stacking of cars on the ramps. Twenty- Third Street is used frequently as
15
a cut-through route between Colonial and Brandon Avenues. Twenty- Third Street
intersects Colonial Avenue less than 150 feet from the signalized intersection of
Colonial and Wonju Street. Cars using 23'd Street further clog and slow down this
intersection.
Residents of the Jefferson Hills neighborhood expressed concern with the
traffic generated by Virginia Western, particularly on Colonial Avenue at the
intersections of McNeil Drive and Winding Way Road. With Virginia Western's
enrollment increasing, traffic will increase. The College's new building will have
an entrance off of Colonial Avenue, which may pull some of the traffic from
Winding Way and McNeil.
VDOT's recent draft Six Year Improvement Program includes a four-lane
extension of Wonju Street from Brandon to Colonial Avenue, with full funding in
2005 and construction tentatively set for 2009. The Six Year Plan sets priorities
and allocates funding for street improvements. Improvements that reach the
construction phase then become part of the Transportation Improvement
Progam, which is done in two year increments. The Wonju project is currently in
the preliminary engineering phase, as potential designs are being evaluated.
Colonial Avenue, from Wonju Street to Winding Way Road, is slated for
urban three-lane improvements; sidewalk, curb and gutter, and bike lanes, in
VDOT's Roanoke Valley Area Long Range Transportation Plan, 2005-2025.
These improvements are recommended for construction after the extension of
Wonju is complete, and are based in part on the pedestrian and bicycle
accommodations recommended in the Roanoke Valley Conceptual Greenway
Plan, and the Roanoke Valley Area Bikeway Plan. Residents of the Colonial
Avenue corridor reaffirmed the recommendation of the Long Range
Transportation Plan not to widen Colonial between Winding Way and Ogden
Roads as the previous long-range plan had recommended.
The long-range plan is conducted by the Roanoke Valley Area
Metropolitan Planning Organization (RVAMPO) under the direction of the
Roanoke Valley Alleghany Regional Commission with the cooperation of several
government agencies. The plan serves as a guideline for VDOT and the City for
future transportation improvements. The highest priority improvements from the
long range plan are included in the six year plan.
During the pUblic workshops, residents stated the traffic congestion in this
area to be their foremost concern. Residents also offered several suggestions
and asked that interim measures be taken to alleviate the congestion around
Colonial Avenue and Wonju Street The City's Transportation Division
researched several ideas and concluded that none were practical at present.
Rather, staff feels that the entire street network from Towers to Virginia Western
needs to be addressed collectively.
The Wonju extension should be assessed concurrently with improvements
to Colonial Avenue and the exit ramps to and from Route 220. While no funding
has been allocated to the Colonial Avenue improvements listed in the six year
plan, the funding allocated to the Wonju extension offers an opportunity for a
more comprehensive approach to improving the corridor. Staff will work with
VDOT to determine bolh the optimal design of the Wonju extension and
16
alternatives and/or additions to the extension that might address the flow of traffic
in the general vicinity.
Franklin Road
New development in both the City and Roanoke County portions of
Routes 220 and 419 has increased traffic on Franklin Road in recent years.
Franklin Road is a major arterial street that connects to Route 419, which serves
as a beltway for much of the southwestern side of the Valley. Franklin Road is
also one of the City's main gateway streets, connecting to downtown via the Old
Southwest neighborhood.
The LOS projections for Franklin Road show increases from Wiley Drive to
Avenham Avenue, while from Route 419 in the County to Townside Road, it is
projected to remain about the same. Franklin Road is in good condition, and is
not currently scheduled for resurfacing or any other maintenance improvements.
However, it was designed with wide lanes to move large capacities of traffic at as
fast a pace as possible and as a result, speeding traffic is frequent. A potential
improvement to the street would be a center landscaped median, similar to the
one currently being constructed on Williamson Road. Medians serve to slow
traffic, define access pOints and can improve a street aesthetically.
An on-street greenway connection on Franklin Road is also proposed in
the Roanoke Valley Conceptual Greenway Plan. While this potential greenway
has not yet been designed, future improvements on Franklin Road will be
designed with consideration to it. On the more urban segments, bike lanes and
sidewalks may constitute the greenway.
In addition to Colonial Avenue, bicycle lanes are proposed for all of
Brandon Avenue from the City corporate limits to Franklin Road.
Public Transportation
Valley Metro provides two routes that directly service the area. Routes 51/52 and
55/56 both circulate between Campbell Court bus terminal and Tanglewood Mall.
Both of these routes run along Franklin Road and Colonial Avenue.
Infrastructure
Franklin Road is equipped with curb and g utter. On the eastern side of the street
there is a creek that is piped underneath the sidewalk from the 3100 block north.
Storm drainage is a problem on this side of Franklin Road during heavy rains, as
the culvert system cannot contain all of the runoff. Most of Franklin Road has
sidewalks, however there is a segment that is undeveloped on both sides and
does not have any sidewalk.
West of Virginia Western, Colonial Avenue and most of the streets off of it
lack curb, gutter, and sidewalk. Some residents in Jefferson Hills noted that
storm water runoff is a problem, particularly on Winding Way Road where many
houses are below the grade of the street. While some expressed their desire to
see curb and gutter improvements on Winding Way, most residents stated they
did not, and would rather see some alternatives to curb and gutter. Since many
homes in this area are below the grade of the street, installing curb will not
17
impede runoff. During heavy rains, precipitation will bounce off the pavement and
over the curb. The pavement is impervious, and curbs are not substantial enough
to block a large amount of water. Some lots in the neighborhood have drainage
ditches; however the grade of many lots is too steep for them.
Recently in Jefferson Hills, curb and gutte r improvements were installed
on Dogwood Lane, Forest and Heritage Roads. There is some standard curb,
but most of the improvements are rolling curb; a concrete bevel slightly below the
grade of the street curved in the middle to channel water.
The design guidelines of Vision 2001-2020 call for suburban
neighborhoods to be developed in the future with urban features, which include
curb, gutter and sidewalk improvements. However, given the existing suburban
development and rolling topography in this area, curb, gutter and sidewalk
improvements may actually exacerbate drainage problems and would be very
costly in these low density areas.
Future curb, gutter and sidewalk improvements in the area should be
based upon the following guidelines:
1. Arterial streets - all arterial streets should be equipped with curb,
gutter and sidewalk
2. Infill development on existing streets - no curb, gutter or sidewalk
should be installed in existing single-family developments
3. New subdivisions - all new developments will have curb, gutter and
sidewalk
Infrastructure Issues
· Congested traffic, especially at Wonju Street, on Colonial Avenue between
BrandonAvenue and Virginia Western, including exit ramps to and from
Route 220
· Increased traffic from Virginia Western Community College
· Storm water drainage
Infrastructure Policies
. Streetscapes: Streetscapes should be well maintained, attractive and
functional for pedestrian, bicycle and motor traffic
· Connectivity: The connectivity of streets and the grid street system
should be promoted and maintained
· Street width: Streets should be kept at the minimum width necessary to
accommodate vehicular traffic and on-street parking
· Curb, Qutter and sidewalk Improvements: New developments and
arterial and collector streets should have urban amenities such as
sidewalks and curb and gutter and appropriate species of trees should
also be planted along streetscapes.
· Stormwater DrainaQe: Stormwater runoff should be mitigated as much as
possible through improvements that are consistent with the character of
the neighborhood.
18
Infrastructure Actions
o Woniu Extension: Examine all design possibilities to improve Colonial
Avenue and Wonju Street, including VDOT's proposed extension ofWonju
Street to Brandon Avenue in the draft Six Year Plan. This improvement is
the highest priority of this plan.
o Colonial Avenue: Improve Colonial Avenue between Towers Shopping
Center and Virginia Western Community College as prescribed in the
Long Range Transportation Plan. This improvement will be undertaken
after, or in conjunction with, the Wonju extension.
o Franklin Road: Evaluate a center median in sections of Franklin Road to
control access, improve functioning and create a more attractive street.
o Traffic Sianals: Evaluate traffic signal at McNeil Road and Colonial
Avenue, and consider the possibility of signals at Winding Way Road and
Colonial Avenue, and Twenty-Third Street and Brandon Avenue.
o Curb. autter and sidewalk Improvements: Determine the need for
improvements based on the following:
o Arterial streets - all arterial streets should be equipped with curb,
gutter and sidewalk
o Infill development on existing streets - no curb, gutter or sidewalk
should be installed in existing single-family developments
o New subdivisions - all new developments will have curb, gutter a nd
sidewalk
o Stormwater Manaaement: Alleviate stormwater runoff as much as
possible through alternatives to curb and gutter.
19
Public Services
Police
Review of recent data indicates that crime is not an overriding concern. Of the
City's 14 police districts, the two (3 and 9) that comprise the area received the
third and fourth least calls for service during the last fiscal year. Animal offenses,
disorderly conduct, and larceny comprise the most frequent calls for service to
the police department.
Fire/EMS
Fire Station Numbers 7 and 8 are close to the area. Number 7 is located at 1742
Memorial Avenue, S.W., and Number 8 is the closest at 2328 Crystal Springs
Avenue, S.W.
Station Number 7 houses an engine and a ladder. Station Number 8
houses an engine. The Fire/EMS Strategic Business Plan recommends future
improvements to both stations to continue their operation in their current
locations for the foreseeable future.
Public Services Issues
· Lack of neighborhood organizations to communicate with the Police
· Improvements to fire stations
Public Services Policies
· Police officers should keep neighborhood residents informed of any
occurrence of crime in the area
· Fire/EMS stations should be outfitted to provide the most efficient service
possible
Public Services Actions
· Establish neighborhood contact persons with Neighborhood Services and
the Police Department to open communication between the City and the
neighborhoods regarding crime prevention
· Improve Fire/EMS Station Numbers 7 and 8 per the recommendations of
the Fire/EMS Strategic Business Plan
20
Environment and Quality of Life
Commercial development has brought a lot of services to the area, yet at the
same time has brought more traffic and has diminished the quality of some of the
residential areas. The main single-family residential areas that adjoin commercial
development are west of Towers on Colonial Avenue, and Beechwood Drive and
Roberts Road off of Franklin Road. The concentration of apartments off of
Townside Road also abuts commercial development on Franklin Road, however
such multifamily development is better suited close to a commercial corridor than
single-family subdivisions.
In several areas the natural environment seems far removed from the strip
commercial development of Franklin Road and Route 220. The Jefferson Hills
and Fralin Park neighborhoods are both situated on undulating terrain and
surrounded by healthy forest with a mature tree canopy. The neighborhoods off
of Duke of Glouchester Street are also perched atop plateaus that offer clear
mountain views in each direction.
Overall, the concern of residents in the area and their appreciation of their
neighborhoods and surroundings indicate that it is a desirable place to live.
Defining the boundaries of commercial zoning to prevent encroachment into
neighborhoods, increasing the ability to walk to neighborhood destinations, and
improving traffic conditions are essential to maintaining the high qualify of life in
the area.
Parks and Recreation
There are several parks adjacent to the area. These include Fishburn, Rivers
Edge, and Wasena/Smith. In addition, open space and recreational facilities are
available at James Madison Middle School. Fishburn Park on Brambleton
Avenue has two tennis courts, hiking trails and a lot of green space. Rivers Edge
Park lies just to the north along Franklin Road and Reserve Avenue. This park is
used heavily and features tennis courts, soccer and football fields, a softball
diamond, playground and a comfort station (a restroom and water fountain). In
addition, the Department of Parks and Recreation's main office is on Reserve
Avenue and houses the Rocwood climbing gymnasium.
Wasena and Smith Parks are off of Wiley Drive a short distance from
Rivers Edge. Wasena Park includes amenities for recreational activities (softball,
basketball, tennis, etc.), playgrounds, picnic tables, a comfort station (a restroom
and water fountain) and a scenic drive. In addition, the park offers biking, jogging,
walking, and fishing opportunities. The general public and various organizations
frequently use it as a venue for cookouts and parties, while the Department of
Parks and Recreation hosts league softball games and other sporting events
there. Located adjacent to Wasena Park, Smith Park is a 1 O-acre community
park. The facility includes a picnic shelter with restrooms, a large playground
structure, and a small memorial garden.
21
Greenways
Greenways are corridors of protected open space managed for conservation,
recreation and non-motorized transportation. Greenway trails vary in their
makeup; some are paved, while others are cleared paths in the environment. As
vegetated linear parks, greenways provide tree cover, wildlife habitat, and
riparian buffers to protect streams. The trails within the greenways provide
access between neighborhoods and destination points, opportunity to travel
without an automobile, outdoor education classrooms, and close-to-home paths
for walking, jogging, bicycling, and rollerblading.
The Roanoke Valley Conceptual Greenway Plan features three routes in
the area; Route 419/Electric Road, US 220, and Murray Run. The Murray Run
Greenway is an off-road bicycle/pedestrian route that follows along the Murray
Run creek until it intersects with the Roanoke River Greenway. Portions of the
Murray Run Greenwayhave been completed around Fishburn, Shrine Hill, and
Woodland Parks, and the Patrick Henry High School campus.
The Route 419/Electric Road Greenway is proposed as an on-road
bicycle/pedestrian facility that would run along Franklin Road from Electric Road
to the Roanoke River. The US 220 Greenway would also be an off-road
bicycle/pedestrian route that intersects with the Roanoke River.
Schools and Libraries
Fishburn Park Magnet Elementary School and James Madison Middle School
are both on the same campus at Colonial Avenue and Overland Road. The north
campus of Virginia Western Community College is adjacent to both of these
schools, with the south campus on the opposite side of Colonial Avenue.
Fishburn Park is an environmental education magnet school. The school
has achieved full accreditation in the state's Standards of Learning (SOL) since
2000. James Madison Middle School is the first fully SOL-accredited middle
school in the City of Roanoke, and has been fully accredited for four consecutive
years.
Virginia Western is a two-year institution of higher education with seven
academic divisions operating under the statewide system of community colleges.
The service region of the college includes Roanoke, Salem, Roanoke County,
Craig County, southern Botetourt County, and northern Franklin County. Classes
are also offered at off-campus locations in the area, including the Higher
Education Center in downtown Roanoke. The college was established in 1966
and has grown from an initial enrollment of 1,352 students to its current
enrollment of over 8,860 in the fall of 2002.
The Downtown and Raleigh Court libraries are the branches nearest to the
area. The Raleigh Court Library Branch features several monthly programs such
as Preschool Storytime for ages 3 -5, which includes activities like stories, crafts,
and fingerplays, and the Tuesday Night Book Club, which discusses books on a
variety of topics. The Library also has the Friends of the Raleigh Court Branch
22
Library, a citizen group that plans fund raisers and provides support for library
events.
Quality of Life Issues
. Maintaining both a high quality of life for residents and a concentration of
commercial services
· Improved access to recreational facilities
Quality of Life Policies
· Commercial/Industrial Development: Commercial and industrial
development should be economically viable without threatening the
environment and high quality of life of the area.
. Recreation: Neighborhood and area parks should provide adequate
recreational facilities for residents
. Greenwavs: The greenway routes of the Roanoke Valley Conceptual
Greenway Plan should be developed to enhance the quality of life in the
area.
Quality of Life Actions
· Zonina: Establish commercial boundaries in the update of the zoning
ordinance
. Recreation: Maintain and enhance access to recreation resources
· Greenwavs: Continue development of greenway routes in the area
23
Actions, Time Frames, Participants, and Potential Funding
Year
Actions 1 2 3 4 5 Ongoing Lead Potential Funding
ARenCY Sources
Zoning Changes . PBD Operating
PBD BudQet
Wonlu SI Extension" . VDOT VDOT
Install curb, gutter, sidewalk and . VDOT, Tea-21, Bond,
bike lanes on Colonial Avenue" VDOT PW caoilal account
Evaluate Potential Improvements .
on Colonial Avenue PW PW capital account
Evaluate Potential Improvements .
on Franklin Road PW PW capilal account
Install curb, gutter, and sidewalk . Tea-21, Bond, PW
on arterial streets PW capital account
Establish neighborhood contact .
persons with Neighborhood HNS,
Services & Police Deoartment PD n/a
Improve Fire/EMS Station . Fire/ GS Operating Budget
Numbers 7 and 8 EMS
Complete Murray Run Greenway . P&R Tea-21, P&R
Operating Budget
"Included in VDOT 6 year plan and fully funded, still subject to public review of design proposals
""Included in VDOT 6 year plan, but not funded
Abbreviations:
Fire/EMS = Department of Fire and Emergency & Medical Services
GS = Department of General Services
HNS = Department of Housing and Neighborhood Services
P&R = Department of Parks and Recreation
PBD = Planning Building and Development
PD = Police Department
PW = Department of Public Works
VDOT = Virginia Department of Transportation
24
re t:
~ .
5 8. ~
t8 0 "iij
Q) ~.~ .a- ~ ~
> Q) e ~ ~ ~ 0
<( C Q) (II C C ~
~ ~ ~ ~ ~ ~ f ~ ~ ~ ]
-@cu ~~ ~l6c U :!i*~~3~~
~ ~ E ~ E ~ 8 Q ~ ~ ~ ~ ~ ~
~ 8-5~~~1il~i: QOlf-EE'E~
~~ ~~:_;_~_R~lliQliaa~~~~~
r:::...I~~1ll ii'.i~IIl:i"5,o~g-"8lOl"8>"'5o,
~ ! 0 ~ ~ $ ~ ~ ~ ~ ~ ~ & ~ ~ ~ ~ ~ ~
D~JIII.IDID.I.IDDDI
.,.\
-
l'G
.-
C
o
-
o
U
-
"
l'G
o
It:
c
.-
-
~
c
l!!
....
Q)
III
:>>
"
c
l'G
...
Q)
..
:s
..
:s
....
~
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02379199
Vision 2001-2020
NOTH:E /If l'fI'UC NfAIIIIc
TO WHOM IT MAy CONCERN'
Notice Is hereby i/Ven .
ant to 11522 pUrsu_
Code of VI' . 204, of the
amendeG, th':.n~~950), as
2020, the Cl1;y's Co 2001.
siva Plan '"Prehen.
amel'ided' Is PlOPOSed to be
Iln to Include the Frank_
PI RoalVColonlal Avenue Area
enas8ll'ele
COmprehensive:::::: of SUCh
ilCopy of the proPOSed Frank.
PI RoaCVColonlal Avenue Area
an to be Consldered .
COtJnCI/i$ontllelniheb~
NOf the City Clerk, Room 456
oel C. Tayl '
Building. ~r MunicIpal
A public hearing Will be held
:;~re theCoUl'lCIl oftne CIty
Oatloke on Mornta J
21, 2004, at 7'00 y, une
SOOllthere8fter' P.m.,oras
may be heard ItS the matter
Chambers ~~ the Council
MunJt.;lpai BUUdl~" TaYlor
Church Avenue g,215
Roanoke \lirg/illa ' s.W.,
time cftl~ns of ~ ~~. Which
be. BIven an "''J'shalf
appear aodbe ~=~"~ to
clfOllthesUbject f n-
POSed amendment. 0 . thIs Pro-
If yOu are a .
~blfily Whon:~~:1th a dIS.
tlonsforthJshe 0fnm0cIa.
contacttheCIf}o~'::sP/ease
(853,2541), befb . Otnce
nOOn On Th re 12:00
2004. UlSday, June 17,
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~~ia. Sworn and subscribed before me this
__-L_]__day of June 2004. Witness my hand and
official seal.
---. LJ ~C,.I..,
-- ~-~~--_ ~o ary Public
Mytcommissio~~i s -~~~J~~----_.
GlVEN..1Inde
25th d- of r my hand thIs
-~ May, 2004.
(237~~r Parker, City Clerk.
PUBLISHED ON: 06/04 06/11
TOTAL COST:
FILED ON:
260.28
06/18/04
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - -... - - - - - - - - - --
~~:~~~~;:~-~--~-~---_____, Billing Services Representative
s~~~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given pursuant to 915.2-2204, of the Code of Virginia (1950), as
amended, that Vision 2001 - 2020, the City's Comprehensive Plan, is proposed to be
amended to include the Franklin Road/Colonial Avenue Area Plan as an element of such
Comprehensive Plan.
A copy of the proposed Franklin Road/Colonial A venue Area Plan to be considered by
City Council is on file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal
Building. .
A public hearing will be held before the Council of the City of Roanoke on Monday,
June 21, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, at which time citizens of the City shall be given an opportunity to appear and be
heard by Council on the subject of this proposed amendment.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 17,
2004.
GIVEN under my hand this 25th day of
May
,2004.
Mary F. Parker, City Clerk.
H:INOTlCESIN-AMENDCOMPREHENSIVEPLAN(FRANKLINCOLONIAL)062104.DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 4,2004, and Friday, June 11,2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday, May
20, 2004, at 1 :30 p.m., or as soon thereafter as the matter may be heard, in the Emergency
Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., to consider the following:
Request to amend Vision 2001-2020, the City's comprehensive plan, to include the
Franklin Road/Colonial A venue Area Plan.
A copy ofthe application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, May 4 and 11, 2004
Please bill and send affidavit of publication to:
Martha P. Franklin, Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Roanoke, VA 24011
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #514
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36751-062104 permanently vacating,
discontinuing and closing that certain 32.5 square foot portion of a 15' alley
located between 3'd and 4th Streets, S. W., adjacent to a parcel of land bearing
Official Tax No. 1011306.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
Sincerely, ()
A ~ -J. r A.....-k
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 28, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
R. Brian Townsend, Agent, City Planning Commission
Robert B. Manetta, Chair, City Planning Commission,
2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
Edward R. Tucker, City Planner, II
-6\\r\.\
) S~\~ \
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36751-062104.
AN ORDINANCE permanently vacating, discontinuing and closing a certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter; and
dispensing with the second reading by title of this ordinance.
WHEREAS, City of Roanoke filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 930-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held on such application by the City Council on
June 21, 2004, after due and timely notice thereof as required bY930-14, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing such public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain 32.5 square foot portion ofa 15' alley between 3rd and 4th Streets,
S.W., adjacent to a parcel ofland bearing Official Tax No. 1011306,
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company or public authority,
including, specifically, without limitation, providers to or for the public of cable television,
electricity, natural gas or telephone service, an easement for sanitary sewer and water mains,
television cable, electric wires, gas lines, telephone lines, and related facilities that may now
be located in or across such public right-of-way, together with the right of ingress and egress
for the maintenance or replacement of such lines, mains or utilities, such right to include the
right to remove, without the payment of compensation or damages of any kind to the owner,
any landscaping, fences, shrubbery, structure or any other encroachments on or over the
easement which impede access for maintenance or replacement purposes at the time such
work is undertaken; such easement or easements to terminate upon the later abandonment of
use or permanent removal from the above-described public right-of-way of any such
municipal installation or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
2
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with such plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing ofthe land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk ofthe Circuit Court ofthe City of Roanoke, Virginia,
where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then such
ordinance shall be null and void with no further action by City Council being necessary.
3
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the
City Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTES^ ~
City Clerk.
/p~
H:\QRDINANCES\O-STCLOSINO.coR062104.DQC
4
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 "ax: (540) 853-1230
E-mail: planning@ci.roanoke.va.us
Architectural Review Board
Board of Zoning AJlpeals
Planninl! Commission
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from the City of Roanoke that a portion of a 15'
alley adjacent to a parcel of land bearing Official Tax No.
1011306 be permanently vacated, discontinued and closed.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, June 17, 2004, and
the request was approved by a vote of 7-0.
Background:
The petitioner requests closure and vacation of an approximately 32.5 square
foot portion of unimproved alley between 3" and 4th Streets, S.W. The
petitioner owns the only adjoining parcel, Official Tax No.1 011306.
Considerations:
The subject portion of alley is surrounded by properties zoned C-3, Central
Business District. A combination of office and institution al uses comprise the
300 blocks of Church and Campbell Avenues.
The area is served by public utilities. Staff received comments from the Water
Division of the Department of Public Works who advised that there is a sewer
line in the alley. Staff received comments from American Electric Power (AEP),
Verizon and Roanoke Gas, all of whom stated no objection to the request
provided a utility easement is maintained.
The petitioner plans to construct a concrete pad to support a dumpster that
serves the Police Department's building at Official Tax NO.1 011306. The
subject portion of alley is not improved. The width of the alley is
approximately 15 feet with only 10 feet paved. The proposed vacation of, and
subsequent construction in, the subject portion of alley will not limit or deny
vehicular access to the alley. The petitioner has indicated that construction of
the concrete pad will temporarily close the alley to through traffic. The
petitioner has also stated that all vehicular use of the alley will be restored
upon completion of construction.
Staff received no comments in opposition to this request.
Recom mendation:
By a vote of 7-0, the Planning Commission recommended approval of the
petitioner's request to vacate, discontinue and close the portion of alley,
subject to the conditions listed below and not be charged for this portion of
right-of-way.
A. The applicant shall submit a subdivision plat to the Agent for
the Planning Commission, receive all required approvals of, and
record the plat with the Clerk of the Circuit Court for the City of
Roanoke. Said plat shall combine all properties which would
otherwise dispose of the land within the right of way to be
vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all
existing utilities that may be located within the right -of-way,
including the right of ingress and egress.
B. Upon meeting all other condit ions to the granting of the
application, the applicant shall deliver a certified copy of this
ordinance for recordation to the Clerk of the Circuit Court of
Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the petitioner,
and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and
charges as are required by the Clerk to effect such recordation.
C. Upon recording a certified copy of this ordinance with the Clerk
of the Circuit Court of the City of Roanoke, Virginia, the
applicant shall file with the Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such
recordation has occurred.
D. If the above conditions have not been met within a period of
one year from the date of adoption of this ordinance, then said
ordinance shall be null and void with no further action by City
Council being necessary.
.
Respectfully submitted,
a~.~~
Robert B. Manetta, Chairman
Roanoke City Planning Commission
attachment
cc: Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
.
~Oj
,,OJ
~"
~
CD
o
(V)
T"""
T"""
o
T"""
g
(V)
T"""
T"""
o
T"""
I C')
, I
10
",!;'j'",'--idfiij
I C") ~
! I!;,
, r' ':
I '-' '
o
C\l
(V)
T"""
T"""
o
T"""
0)
T"""
(V)
T"""
T"""
o
T"""
00
T"""
(V)
T"""
T"""
o
T"""
"'"
T"""
(V)
T"""
T"""
o
T"""
o
c:
X
CO
I-
o
-
-
c:
Q)
u
CO
.~
-C
CO
>-
Q)
<(
'0
c:
o
1::
o
a..
'0
Q)
....
:J
l/)
o
()
z
l
to
o
(V')
......
......
o
T""
~
::J
is
TI
.9 '"
t) t5
Q) 'i::
:c' 1i)
~ 0
<:: C>
o <::
t "2
o 0
0.. N
10
P-l
CIl
"
r,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF THE CITY OF )
ROANOKE FOR VACATION OF A)
PORTION OF AN ALLEY )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
A PORTION OF AN ALLEY
MEMBERS OF CITY COUNCIL:
(1) The City of Roanoke ("Petitioner") applies to have a portion of a public alley
permanently vacated, discontinued and closed pursuant to Virginia Code Section 15.2-2006,
and Section 30-14, Code of the City of Roanoke (1979), as amended. This public right-of-way is
more particularly described on the attached map (Exhibit A) and as follows: A portion of a
fifteen foot (15') alley adjacent to Tax Parcel 1011306 containing approximately 32.5 s.f.,
extending approximately 2.9' in a southerly direction from the property line. The total area is
shown on Exhibit A and will be accurately defined on a plat of survey to be required as a
condition of closure.
(2) The adjacent property is owned by the City of Roanoke. Following closure of this
portion of the alley, the City intends to install a concrete pad to support a dumpster for the new
police facility. Closure of this portion of right-of-way will have no adverse effect on any
property or owner. Vehicular traffic will be restored after completion of construction.
(3) A list of the property owners whose lots border or abut the subject alley is
attached as Exhibit B.
WHEREFORE, the City of Roanoke respectfully requests that the above-described right-
of-way be permanently vacated, discontinued and closed by the Council of the City of Roanoke
in accordance with Sections 15.2-2006, and 15.2-2008, Code of Virginia, (1950), as amended,
and Section 30-14, Code of the City of Roanoke (1979), as amended.
Date: Lf /1/ t? r
R peCtfUIlY! s. itted,_
e>4 .,~
Darlene L. Bu; h m
City Manager
\ ~ \ \
~" ,'~
, , \
" \'
,
\ ~ \
\
~ \
~n
"' ~ !Q:::';
\'l ~5 ;;'"
'" '" ci
-::~~ ""ra....'"
" ",,,, :J ...
'~~ 1;\~~
'< "
;5 fEe -~
<:3 \
~ lOt
.....
00
-Ill '"
~~i "0
\J 5j!"!Z
.... o..f;j~
" ~~
z
'"
"-
" ~:E~
z o ::iiI'
Z \ " ,
'" "-~15
'"
'" ~ 0""
" ~g;i
III
Gl n
III
0..
fi1
0..
~
'"
::
8
~
jl
~
'"
~
"'
!S
~
c:j
is
...
.....
,Q
.....
~
'3'':; ,~ 1138dl'lV3
;:'--,0 ).1.~3dO~d
/L601 NVld 3~ONVO~ j() ).1.1:)
dVI'I303 Mil.
>r 'l' .r 'rr L01
orlwl# XVL
,/
/,/
"
"
'"
~ (j ~
Q :;!:~g ~ it)
f)!.q;;" "'C __tS
;::rbc3C~ ~l-a..
QI,()ll..o:::cc c(.) ~
'I- .: ~ ~ ~ ~ ~
)(;9 .~~ ~ ~
~ lX!a..a.. .
~ :i ~ ~
>-
"
'"
""
zz
tiS<
i;jUf\~ ti
~
w
5
~
"
'" '"
0)-a..1.i..~ iO
.-(().q;;o .
:!4tI~>-~==~
- LLJI-F=l-
<::n:::'OC:::VlUa:i
,lOUI.iJ<'<O
,<~",lSg~~
i5g:.:g:~ cd
as c:i
1E
0:
:i
>-
"
'"
\.
\
\
\
"'
~
Ii
v \
\
,:J
.'~
) ~ ~
i I i
'li
...
m
- :E ~
;:; l:i ~
en C>
c z 5!:
% 0 >
II. -
... .
C> ~ '"
z 0 '"
_ >~ 0
9 Z
- >- ~
::> ~ 0
lD ~ II<
'" I ...
0'" 0
is 9 ~
0.. ~ U
C>
ii
E ~ ~ ~
! J I 1
\
~
J ~
! ~ i
8 U;
! tll~
I I>!
ih
.
\ m \
\v i~j @\
.
Tax Number
1011306
LIST OF ADJACENT PROPERTY OWNERS
Owner
City of Roanoke
Exhibit "B"
Address
215 Church Avenue, SW
Roanoke, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT, MARY PARKER, CL
ROANOKE VA 24011
REFERENCE, 80023382
02379239
15' alley 3rd &4th
MOlICE OF PUBUC HWlNe I
TO WHOM IT MAY CONCERN:
The Council of the, City of
ROl!lnoke will. hold a Public
Hearing on Monday, June 21,
2004, at 7:00 p.m." or as
soonthereafterasthernatter
may be heard, In the Council
Chamber In the Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W., on an
application to parmanently
abandon, vacate, discontinue
and close, to the extent the
City has any legal Interest in
said public riglrt-of-way, ..the
following public right-of-way:
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
That certain 32.5 square foot
I portion of a ,15' alley betWeen
i 3rd and 4th Streets, S.W.,
adja<:enttoaparcelofland
bearing Official' Tax No.
1011306.
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~~__day of June 2004. Witness my hand and
official seal.
A copy of this proposal Is
available for public Inspection
In theOtfice of the OItyClerk,
Room 456, Municipal Building.
All partlel5 in irlterest may
appear on the above daj:e and
be heard on the questlon.
~. ~ ~'
__ _~ _ _ _ __ N tary Public
My f~ommi s i ;,"'f.!tp s ....:3-T..3-L~f.n..7------.
If you are a Pllrson wtth adls-
ability 'MIO neeCfs accommoda-
tlonslortlllS publiC heartng,
contact the City Clerk's Office,
1853-2541, by 12:00 noon on
Thursday,June17,2004.
GIVEN under my hand this
25th day of May, 2004.
Mary F. Parker, City Clerk.
(2379239)
______...;,o'~_
PUB~ISHED ON: 06/04 06/11
TOTAL COST,
FILED ON:
236.18
06/18/04
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - -,.. - - - - - - - - - - --
~~:~~~~;:~--_~_~__~__________, Billing Services Representative
AV
~~~\f\
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, Jillle 21, 2004, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the COilllcil Chamber in the Noel C.
Taylor Milllicipal Building, 215 Church Avenue, S.W., on an application to permanently abandon,
vacate, discontinue and close, to the extent the City has any legal interest in said public right-of-way,
the following public right-of-way:
That certain 32.5 square foot portion ofa 15' alley between 3rd and 4th Streets, S.W.,
adjacent to a parcel ofland bearing Official Tax No. 1011306.
A copy of this proposal is available for publJc inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on
the question.
If you are a person with a disabilJty who needs accommodations for this public hearing,
contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, Jillle 17,2004.
GIVEN under my hand this 25th day of
May
,2004.
Mary F. Parker, City Clerk.
H:\NOTICESIN-ST,CLOS-ALLEY3RD-4THST062104,DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 4,2004, and Friday, June 11,2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday, May
20, 2004, at I :30 p.m., or as soon thereafter as the matter may be heard, in the Emergency
Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., to consider the following:
Request from the City of Roanoke that a portion of a 15' alley adj acent to a parcel of land
bearing Official Tax No. 1011306 containing approximately 32.5s.f., extending
approximately 2.9' in a southerly direction from the property line, be permanently
vacated, discontinued and closed.
A copy of the application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
Please print in newspaper on Tuesday, May 4 and 11,2004
Please bill:
City Engineering Department
Room 350, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
(540) 853-2731
Please send affidavit of publication to:
Martha P. Franklin, Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Roanoke, VA 24011
, "....
. ~~..
_.~. ."~~ . <c.
; .",.
. '..
.- ~-
...u,i) ~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
EMmail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
April 2, 2004
File #514
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on April 1 , 2004, from the City of Roanoke
requesting that a portion of a 15-foot alley adjacent to Official Tax NO.1 011306, containing
approximately 32.5 square feet, extending approximately 2.9 feet in a southerly direction
from the property line, be permanently vacated, discontinued and closed.
S^'-,jjJ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\CKEW1\REZONINGS _ STREET ALLEY CLOSINGS O4IAf'RIUCITY OF ROANOKE (POlICE BUILOING).OOC
~~. --....~"'__~.".h__ ''''~'''' .... M
"' "....
Robert B. Manetta
April 2, 2004
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Darlene L. Burcham, City Manager
Susan S. Lower, Acting Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner"
.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF THE CITY OF )
ROANOKE FOR VACATION OF A)
PORTION OF AN ALLEY )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
A PORTION OF AN ALLEY
MEMBERS OF CITY COUNCIL:
(1) The City of Roanoke ("Petitioner") applies to have a portion of a public alley
permanently vacated, discontinued and closed pursuant to Virginia Code Section 15.2-2006,
and Section 30-14, Code of the City of Roanoke (1979), as amended. This public right-of-way is
more particularly described on the attached map (Exhibit A) and as follows: A portion of a
fifteen foot (15') alley adjacent to Tax Parcel 1011306 containing approximately 32.5 s.f.,
extending approximately 2.9' in a southerly direction from the property line. The total area is
shown on Exhibit A and will be accurately defined on a plat of survey to be required as a
condition of closure.
(2) The adjacent property is owned by the City of Roanoke. Following closure of this
portion of the alley, the City intends to install a concrete pad to support a dumpster for the new
police facility. Closure of this portion of right-of-way will have no adverse effect on any
property or owner. Vehicular traffic will be restored after completion of construction.
(3) A list of the property owners whose lots border or abut the subject alley is
attached as Exhibit B.
WHEREFORE, the City of Roanoke respectfully requests that the above-described right-
of-way be permanently vacated, discontinued and closed by the Council of the City of Roanoke
in accordance with Sections 15.2-2006, and 15.2-2008, Code of Virginia, (1950), as amended,
and Section 30-14, Code of the City of Roanoke (1979), as amended.
Date: '-1/1/ tJ'f
R~,,=,:Ctf~IIY,i'~ ,it!ed, "
~~l~ . ivu."L-,,-J
Darlene L. BUl'(;h m
City Manager
\ ~ \ \
\
~ \
\
~ \
\i:Ei'
~:r~
"' :s ~:s
:g ~~ ..' i!O'"
~ ~C3 ~ ci
C> ",,,, ~~~ci
...&~ B~~
><", '"
~ o..~ -~
<3 \
~ ~t
"'.
co
~en1:'i
~ o~!I
'" 5i'''lz
'" ~~ o.~~
u i"~
z \,
'" . , g!'"
"" \;i ',.-!
'" ~::E~
Z en 0::1.
Z \ U I
'" ,,"~l!;
'"
'" \ 0""
U
en 1:'ill;~
c !1i[!'ii!
'"
en
0.
:i1
0.
,
.
8
~
jl
;..,
~
;., ~
/ ..
"
~ l'l!
~
...
..... i:i
,.Q
.....
~ \
/" p:;l- ,:!.JY'id 113edY1V~
;0 iJ.~3dO~d
/ """"-L601 NV1d 3~ONVO~ ;0 iJ./J
/' dVY1 30J MM
~r 'i' tr 'rr lOl
antol' XVl
'-'
'"
'"
~ (j ~
o ~lL.U::2:: LO
0;;".{ r-... oC-
~1. C3 w-<.S
_.,,-,1::,,, ",~n.
Clll')o..Q;:O:l 0(.) .
~q-..:~~ ~~~
),;:-0 oCl::: aj:::;l.O
:<(-.lctiO::::~ Cl::: -
f-,.: ~a... l&.. cti
:J: 0 c:i
>-
C>
'"
'-''''
zz
!;i'"
Buno. (j
;;:;
...,
~
'"
'"
'"
"
Ol-o.l....:es lr;
......l.O.q;:ClC!l .
~~~~~:::a:
0041 (J
~l.OOe:iV).q;:oS
..... <':>0...<'30-0
:>.:::l:2:t=.oci=:~
~03:E2:~ .
-J as ~
~
;::
"' '"
'!i >-
~
\
\
\
n
"'0.
\
\
~~
.,----
~t1q
::J~~
~o;r;
fiio
-~~
1;j ~
<l:
\
@\
~
'"
B
,.J
'I ~ .
. ~
i I;
-
'l;
0-
iD
= :E ~
)( %
... ... (;
UI
~ Z '"
:z: 0 :>
Il. ~
" "j
u '"
z ~ 0
9 z
..
:5 >- 0
lD ~ '"
... I ...
u ... 0
:J 0
0 I ~
0-
Il. :z: U
"
ii:
~ ~ ~ ~
! II 1
\
~
~
~
~ ~ i
8 U;
I tll~
! I>!
lih
Tax Number
1011306
LIST OF ADJACENT PROPERTY OWNERS
Owner
City of Roanoke
Exhibit "8"
Address
215 Church Avenue, SW
Roanoke, VA 24011
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 24, 2004
File #60-467
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36752-062104 appropriating an additional
$4,049,545.00 approved by the General Assembly, decreasing funding from the
City, and amending and reordaining certain sections of the 2004-2005 School
Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
Si7tY,~ ) fL-
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 28, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue,
N. W., Roanoke, Virginia 24017
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
Sherman M. Stovall, Director, Office of Management and Budget
~'0~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36752-062104.
AN ORDINANCE to appropriate funding approved by the General Assembly and
to decrease the funding from the City, amending and reordaining certain sections of the
2004-2005 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 School Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Instructions
Administrative Services
Attendance & Health Services
Transportation Services
Operation & Maintenance of Plant
Capital Outlay
Debt Services
Revenues
Grants-in-Aid Commonwealth
State Sales Tax (ADM)
Transfer from General Fund
$ 2,444,090
246,820
114,788
144,823
316,464
382,560
400,000
3,022,732
1,231,568
(204,755)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A~J.L
City Clerk.
t~1
Gloria P. Manns, Chairman
Ruth C. Willson, Vice Chairman
William H. Lindsey
Alvin L. Nash
Robert J. Sparrow
Kathy G. Stockburger
David B. Trinkle, M.D.
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
Roanol'\e
City Schooll3oard P.O. Box 13145, Roanoke, Virginia 24031 . 540-853-2381 . Fax: 540-853-2951
June 21, 2004
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on May 27, the
Board respectfully requests City Council to approve the supplemental appropriation
request of $4,049,545.00 in State funds approved by the General Assembly. The
increase in the State revenue categories are the result of actions taken by the
Virginia General Assembly subsequent to the passage of the City and School budgets
by City Council. The additional funds will be used to provide for the payment of
Comprehensive Services Act costs, the addition of 31.0 full-time equivalent positions,
the addition of seven pre-school classes, the implementation of funds for
discipline/safety, an increase in the capital project debt reserve, the increase of
employee health insurance premiums, and an increase of 2.0% in the employee
salary pay scales.
Thank you for your approval of this request,
Sincerely,
. ~.~
Cindy H. L ,Clerk
re
cc:
Mrs. Gloria P. Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F, Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr, Paul Workman (with
accounting details)
Discovering the Weolth in All Children
.
CITY OF ROANOKE
DEPARlMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Director of Finance
email: jesse_halJ@ci.roanoke.va.us
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
June 21,2004
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
As the resuit of official Schooi Board action at its meeting on May 27, the Board respectfully requests
City Council to approve the suppiemental appropriation request of $4,049,545.00 in State funds
approved by the General Assembly. The increase in the State revenue categories are the result of
actions taken by the Virginia General Assembly subsequent to the adoption of the City and School
budgets by City Council. The additional funds will be used to provide for the payment of Comprehensive
Services Act costs, the addition of 31.0 full-time equivalent positions, the addition of seven pre-school
classes, the implementation of funds for discipline/safety, an increase in the capital project and debt
reserve, the increase of employee health insurance premiums, and an increase of 2.0% in the employee
salary pay scales. The salary increase brings the raises for teachers and administrators from 3.0% to
5.0% and classified employees from 3.25% to 5.25%.
We recommend that you concur with this report of the School Board and adopt the attached budget
ordinance.
Sincerely,
q~4~
Jesse A. Hall
Director of Finance
JAH/ctg
Attachment
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
Sherman M. Stovall, Director of Management and Budget
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
FRANK BARATTA
CITY OF ROANOKE MGMT & BUDGET
215 CHURCH AVE ROOM 354
ROANOKE VA 24011
REFERENCE: 10162983
02384634
PUBLIC HEARING
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
TOTAL COST: 349.62 I
FILED ON: 06/18/04 I ~
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - ~ - - - - - - - - - --
City/County of Roanoke, Commonwealth/State of
Vitt5ia. Sworn and subscribed before me this
-- ~__day of June 2004. Witness my hand and
of ic~al seal.
,,---;& ~~
-- ~-- -- - _ Notary Public
Myfcommi s O~~I es _~ ~J-{)-:?-----_.
PUBLISHED ON: 06/12
Authori zed C\ \
Signature:____~-~~\~~~
, Billing Services Representative
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will consider a proposal
to adjuSt the aggregate amounf,~f!he FY 2004-2005 School Fund Budget
'in the following respects, in ~oa with appropriation.of additional
'funding from theCommonwealtb of Virginia:
FUND
School and School Food
Services Fund
ADOPTED
~GET
$117,959,149
RECOMMENDED
INCREASE
$4,049,545
Pursuant to the requirements of ~15.2-2507, Code of Virginia
(1950), as amended, notice is hereby given that the Council of the City of
Roanoke will hold a public hearing on the above matter on Monday, June
21,2004, at 7:00 p.m., local time, or as soon thereafter as the matter may
be heard, in~ C~1JIllf~l Chambers, Room 450, Noel C. Taylor Municipal
Building, 21'5) t~Qh;h Avenue,. SW, Roanoke, Virginia. For further
information on these matters, you may contact the Office of the City Clerk
at (540) 835-2541.
All parties and interested citizens may appear on the above date
and be heard on the matter. If you are a person who needs accommodations
for this hearing, pleaae contact the City Clerk's Office at (540) 853-2541
before 12:90 noon on Thursday, June 17,.2004.
GIVEN under my hand this 12th day of June, 2004.
Mary F. Parker, City Clerk.
\)~~
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will consider a proposal to adjust the
aggregate amount of the FY 2004-2005 School Fund Budget in the following respects,
in connection with appropriation of additional funding from the Commonwealth of
Virginia:
FUND
ADOPTED
BUDGET
RECOMMENDED
INCREASE
School and School Food
Services Fund
$117,959,149
$4,049,545
Pursuant to the requirements of 915.2-2507, Code of Virginia (1950), as
amended, notice is hereby given that the Council of the City of Roanoke will hold a
public hearing on the above matter on Monday, June 21, 2004, at 7:00 p.m., local time,
or as soon thereafter as the matter may be heard, in the Council Chambers, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia. For
further information on these matters, you may contact the Office of the City Clerk at
(540) 835-2541 or Sherman M. Stovall, Department of Management and Budget (540)
853-6802.
All parties and interested citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541 before 12:00 noon on Thursday, June
17,2004.
GIVEN under my hand this 12th day of June, 2004.
Mary F. Parker, City Clerk.
Please publish the attached as a display ad to appear for one day, Saturday, June 12,
2004.
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Send bill to:
Department of Management and Budget
Room 354, Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Direct questions about this ad to: Vickie Tregubov
(540) 853-6403
(540) 853-2773 fax
Vickie_ Tregubov@cLroanoke.va.us
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #53-60-217
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance 36755-062104 appropriating funds from
escrow restructuring savings to the Financial Application Replacement Project, and
amending and reordaining certain sections of the 2004-2005 General and
Department of Technology Funds Appropriations.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
SA'~ J.~'
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 28, 2004
Page 2
pc: The Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
John A. Elie, Director of Technology
George C. Snead, Jr., Assistant City Manager for Operations
~s
'f
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36755-062104.
AN ORDINANCE to appropriate funding from the escrow restructuring savings to
the Financial Application Replacement Project, amending and reordaining certain sections
of the 2004-2005 General and Department of Technology Funds Appropriations and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General and Department of Technology Funds Appropriations
be, and the same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Department of Technology
Fund
Transfer to Debt Service Fund
001-250-9310-9513
001-250-9310-9512
$ 196,950
(196,950)
Department of Technoloav Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from General Fund
013-430-9865-9003
196,950
013-110-1234-1037
196,950
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A~ "^^-. J L
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #53-60-217
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36754-062104 appropriating funds to be
provided by Series 2005 Bonds to various capital projects, and amending and
reordaining certain sections of the 2003-2004 Civic Facilities, Parking, Capital
Projects and Department of Technology Funds Appropriations.
The abovereferenced measure was adopted by the Council ofthe City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004, and is in full
force and effect upon its passage.
Sincerely, /)
~ ~ J 1~J._~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
June 28 2004
Page 2
pc: The Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
y.,)
'f
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36754-062104.
AN ORDINANCE to appropriate funding to be provided by the Series 2005 Bonds
to various capital projects, amending and reordaining certain sections of the 2003-2004
Civic Facilities, Parking, Capital Projects and Department of Technology Funds
Appropriations and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 Civic Facilities, Parking, Capital Projects and Department of
Technology Funds Appropriations be, and the same are hereby, amended and reordained
to read and provide as follows:
Civic Facilities Fund
Appropriations
Appropriated from 2005 Bond Funds
Civic Facilities Expansion/Renovation
Parkina Fund
Appropriations
Appropriated from 2005 Bond Funds
Downtown West Parking Garage
Capital Proiects Fund
Appropriations
Appropriated from 2005 Bond Funds
Appropriated from 2005 Bond Funds
Police Building Phase II
Fire-EMS Facilities
Department of Technoloav Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from Debt Service Fund
005-550-8616-9169 $
005-550-8620-9198
007 -540-8252-9169
007 -540-8254-9197
008-530-9567-9169
008-530-9678-9169
008-530-9820-9825
008-530-9820-9830
013-430-9865-9003
013-110-1234-1193
2,300,000
(2,300,000)
600,000
(600,000)
6,670,000
600,000
(6,670,000)
(600,000)
470,000
470,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ~
f\ ~ .J. {/Ov, t...- ~
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 25, 2004
File #27-53-468
The Honorable Brenda S. Hamilton
Clerk of Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am attaching a certified copy of Resolution No. 36753-062104 authorizing
issuance of $22,350,000.00 principal amount of General Obligation Public
Improvement Bonds of the City of Roanoke for various capital improvement and
capital equipment projects of the City of Roanoke.
Pursuant to provisions of Section 12 of Resolution No. 36753-062104, I am
required to file a certified copy with the Circuit Court of the City of Roanoke,
Virginia, in accordance with Section 15.2-2607, Code of Virginia, 1950, as
amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004.
SAY~ j~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
The Honorable Brenda S. Hamilton
Page 2
June 25, 2004
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP
67 Wall Street, New York, New York 10005
The Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36753-062104.
A RESOLUTION AUTHORIZING THE ISSUANCE OF TWENTY-TWO MILLION
THREE HUNDRED FIFTY THOUSAND DOLLARS ($22,350,000) PRINCIPAL
AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA,
IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF
SUCH CITY, OR THE REALLOCATION OF THE PROCEEDS OF GENERAL
OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS HERETOFORE
ISSUED BY THE CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE
COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION,
IMPROVEMENT, EXTENSION, ENLARGEMENT AND EQUIPPING OF vARIOUS
CAPITAL IMPROVEMENT PROJECTS AND THE ACQUISITION AND
INSTALLATION OF VARIOUS CAPITAL EQUIPMENT PROJECTS OF AND FOR
SUCH CITY; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER
DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS;
AUTHORIZING THE PREPARATION OF A PRELIMINARY OFFICIAL
STATEMENT AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS AND
THE DISTRIBUTION THEREOF AND THE EXECUTION OF A CERTIFICATE
RELATING TO SUCH OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION
AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE RELATING TO
SUCH BONDS; AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE
OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE
ISSUANCE AND SALE OF SUCH BONDS; DELEGATING TO THE CITY MANAGER
AND THE DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT TO THE
SALE AND DETERMINATION OF THE DETAILS OF SUCH BONDS AND NOTES;
AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND
DELIVERY OF SUCH BONDS AND NOTES
WHEREAS, in the judgment of the Council (the "Council") of the City of
Roanoke, Virginia (the "City"), it is desirable to authorize the City to contract a debt and to
authorize the issuance of $22,350,000 principal amount of general obligations of the City, in the
form of General Obligation Public Improvement Bonds of the City, or the reallocation of the
proceeds of General Obligation Public Improvement Refunding Bonds heretofore issued by the
City, for the purpose of providing funds to pay the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of various capital
improvement projects and the acquisition and installation of various capital equipment projects
of and for the City and to authorize the issuance of a like principal amount of General Obligation
Public Improvement Bond Anticipation Notes in anticipation of the issuance of such Bonds;
452244.1 026378 RES
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
SECTION 1. (a) (i) Pursuant to Chapter 26 of Title 15.2 of the Code of
Virginia, 1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of
1991 "), for the purpose of providing funds to pay the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of various capital
improvement projects of and for the City set forth in Section 7, the City is authorized to contract
a debt and to issue $21,880,000 principal amount of general obligation bonds of the City to be
designated and known as the "City of Roanoke, Virginia, General Obligation Public
Improvement Bonds" (referred to herein as the "Bonds").
(ii) Pursuant to the Public Finance Act of 1991, for the purpose of providing
funds to pay the costs of the acquisition and installation of various capital equipment projects of
and for the City, the City is authorized to contract a debt in the form of the reallocation of
$470,000 of the proceeds of sale of the City of Roanoke, Virginia, General Obligation Public
Improvement Refunding Bonds, Series 2004, dated February 1, 2004 (the "Series 2004
Refunding Bonds") issued by the City on February 25, 2004, such proceeds of sale being
available for such purpose as a result of the restructuring of the advance refunding escrow
created and established from the proceeds of sale of the Series 2004 Refunding Bonds and other
moneys of the City.
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any
whole multiple thereof. The Bonds of a given series shall be numbered from No. R-I upwards in
order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be determined by the City Manager and the Director of Finance
in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued
in such aggregate principal amounts (not exceeding the aggregate principal amount specified in
Section I(a)); and shall mature on such dates and in such years (but in no event exceeding forty
(40) years from their date or dates), and in the principal amount in each such year, as shall be
determined by the City Manager and the Director of Finance in accordance with the provisions
of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred and
sixty (360) day year comprised of twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in instalIments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
- 2-
452244.1026378 RES
redemption thereof, as shall be determined by the City Manager and the Director of Finance in
accordance with the provisions of Section 8 hereof.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of such Bond is to be redeemed, that such Bond must be surrendered in
exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued
equalling in principal amount that portion of the principal amount thereof not to be redeemed,
shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class
mail, postage prepaid, to the registered owner thereof at his address as it appears on the books of
registry kept by the Registrar as of the close of business on the forty-fifth (45th) day next
preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been
given as aforesaid, and payment of the principal amount of such Bond (or the portion of the
principal amount thereof to be redeemed) and of the accrued interest and premium, if any,
payable upon such redemption shall have been duly made or provided for, interest thereon shall
cease to accrue from and after the date so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of
redemption shall be given only to The Depository Trust Company, New York, New York
("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner
ofthe Bonds any notice of redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, the Council shall be authorized and required to levy and collect annually, at the same
time and in the same manner as other taxes of the City are assessed, levied and collected, a tax
upon all taxable property within the City, over and above all other taxes, authorized or limited by
law and without limitation as to rate or amount, sufficient to pay when due the principal of and
premium, if any, and interest on the Bonds to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signatures of the Mayor and City Treasurer and shall have a facsimile of
the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of
the City Clerk.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds (the "Registrar").
(c) The Director of Finance shall direct the Registrar to authenticate the
Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized
- 3 -
452244.1 026378 RES
signatory of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the
certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a
Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such
Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be
dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th)
day of the calendar month next preceding an interest payment date and prior to such interest
payment date, the certificate shall be dated as of such interest payment date and (iv) in all other
instances the certificate shall be dated as of the interest payment date next preceding the date
upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a
date other than the first day of a calendar month or the dates on which interest is payable on such
series are other than the first days of calendar months, the provisions of this Section 3(c) with
regard to the authentication of such Bonds and of Section 9 with regard to the form of such
Bonds shall be modified as the Director of Finance shall determine to be necessary or
appropriate.
(d) The execution and authentication of the Bonds in the manner set forth
above is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept
pursuant to this Section 4; provided, however, that so long as the Bonds are in book-entry form
and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other
nominee of DTC as may be requested by an authorized representative of DTC, interest on the
Bonds shall be paid directly to Cede & Co. or such other nominee ofDTC by wire transfer.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its
office for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books
of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
-4-
452244.1026378 RES
authorized attorney, upon surrender of such Bond to the Registrar for cancellation, accompanied
by a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or
any whole multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments
to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its
bid. All expenses in connection with the assignment and printing of CUSIP numbers on the
Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for
the assignment of such numbers shall be the responsibility of the successful bidder for the Bonds.
- 5 -
452244.1026378 RES
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and
complete copy (except for letterhead and date) of the legal opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. The City covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 7. The proceeds of the sale of the Bonds shall be applied to the
payment of the cost of the following capital improvement projects of and for the City in
substantially the following respective amounts:
Purpose
Amount
Public Building Capital Improvement Projects
Public School Capital Improvement Projects
Public Parking Facilities
$11,105,000
8,775,000
2.000.000
$21,880,000
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth.
_ SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on
such date or dates and at such price or prices as shall be determined by the City Manager and the
Director of Finance. In the event it is determined that the Bonds shall be sold at competitive
sale, the Director of Finance is hereby authorized to prepare or cause to be prepared a Summary
Notice of Sale of the Bonds and to cause such Summary Notice of Sale to be published in The
Bond Buyer, a financial journal published in the City of New York, New York, and to prepare or
cause to be prepared and distributed a Preliminary Official Statement and a Detailed Notice of
Sale relating to the Bonds. In preparing the Detailed Notice of Sale relating to the Bonds, the
Director of Finance is hereby authorized to provide that bids for the purchase of the Bonds may
be received by electronic bidding. The City Manager and the Director of Finance (i) are hereby
authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each
series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate
principal amount of the Bonds of each series and the principal amount of the Bonds of each
series maturing in each year and (ii), in the event it is determined that the Bonds shall be sold at
competitive sale, are hereby further authorized to receive bids for the purchase of the Bonds of
each series and, without further action of this Council, to accept the bid offering to purchase the
Bonds of each series at the lowest true interest cost to the City; provided, however, in no event
shall the true interest cost with respect to the Bonds of any series exceed seven percent (7.00%).
The City Manager and the Director of Finance are further authorized to fix the rates of interest to
be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in
accordance with the immediately preceding sentence. The City Manager and the Director of
- 6 -
452244.1026378 RES
Finance are hereby authorized to determine the provisions relating to the redemption of the
Bonds upon the advice of the City's financial advisor; provided, however, in no event shall any
redemption premium payable by the City exceed two percent (2.00%).
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisors and legal counsel (including the City Attorney and Bond Counsel),
deems necessary or appropriate; and this Council hereby authorizes the Official Statement and
the infonnation contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange
Act of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby
authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate
in substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule 15c2-12 in such fonn as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney and
Bond Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. The Bonds, the certificate of authentication of the Registrar, and
the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A
attached hereto.
SECTION 10. General obligation public improvement bond anticipation notes
(the "Notes") are authorized for issuance and sale by the City Manager and the Director of
Finance in anticipation of the issuance of the general obligation bonds authorized for issuance
herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on
such other terms and conditions as shall be determined by the City Manager and the Director of
Finance. The City Manager and the Director of Finance (i) are hereby authorized to detennine
the dated date of the Notes of each series, the dates the Notes of each series shall mature, the
dates on which interest on the Notes shall be payable, the aggregate principal amount of the
Notes of each series and the principal amount of the Notes of each series maturing in each year
and (ii) are hereby further authorized to receive bids for the purchase of the Notes of each series
- 7 -
452244.1026378 RES
if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at
negotiated sale and, without further action of this Council, to accept the bid or proposal offering
to purchase the Notes of each series at the lowest true interest cost to the City; provided,
however, in no event shall the true interest cost with respect to the Notes of any series exceed six
percent (6.00%). The City Manager and the Director of Finance are further authorized to fix the
rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or
proposal accepted by them in accordance with the immediately preceding sentence. The City
Manager and the Director of Finance are hereby authorized to determine the provisions relating
to the redemption of the Notes hereof upon the advice of the City's financial advisor; provided,
however, in no event shall any redemption premium payable by the City exceed two percent
(2.00%). If such Notes are offered for competitive sale, a Detailed Notice of Sale or Summary
Notice of Sale shall be prepared, published and distributed in accordance with the requirements
of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a
Preliminary Official Statement and a final Official Statement relating to such Notes in such form
as shall be approved by the Director of Finance. The issuance and details of such Notes shall be
governed by the provisions of Section ]5.2-2628 of TitJe ]5.2, Chapter 26, Article 2 of the Code
of Virginia, ]950. The provisions of Sections 2 and 6 shall apply to such Notes to the same
extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the
extent such Notes are not paid from the proceeds of the Bonds or from any other available funds.
Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued
and sold in accordance with the provisions of this Resolution at any time within five (5) years of
the date of issuance ofthe first Notes issued in anticipation of such Bonds.
SECTION 11. The Council hereby authorizes the City to make expenditures for
the purpose for which the Bonds are to be issued in advance of the issuance and receipt of the
proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The
adoption of this Resolution shall be considered an "official intent" within the meaning of
Treasury Regulation Section] .150-2 promulgated under the Internal Revenue Code of 1986.
SECTION ]2. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2-2607 ofthe Code of Virginia, 1950.
SECTION 13. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
iH"" ("r-' .. n ..
f 1:r~
dty Clerk . ...
ATT~: /)
v ~ ~ 1. rcJvJ._~
City Clerk.
- 8 -
452244.1 026378 RES
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES
REGISTERED
No. R-_
REGISTERED
$
MATURITY
DATE:
INTEREST
RATE:
DATE OF BOND:
CUSIP NO.:
REGISTERED OWNER: CEDE & CO.
PRINCIPAL SUM: DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such following interest payment date, such interest to
be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum,
by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose
name this Bond is registered upon the books of registry, as of the close of business on the
fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each
interest payment date; provided, however, that so long as this Bond is in book-entry only form
and registered in the name of Cede & Co., as nominee of The Depository Trust Company
("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized
representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other
nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a
A-I
452244.1 026378 RES
three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day months. The
principal of and premium, if any, on this Bond are payable on presentation and surrender hereof,
at the office of . as the Registrar and Paying Agent,
in the City of . Principal of and premium, if any, and interest on this
Bond are payable in any coin or currency of the United States of America which, on the
respective dates of payment thereof, shall be legal tender for public and private debts.
This Bond is one ofan issue of Bonds oflike date, denomination and tenor except
as to number, interest rate and maturity, which is issued for the purpose of providing funds to
pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for the City, under
and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth
of Virginia, including Chapter 26 of Title 15.2 ofthe Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City
duly adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after are subject to redemption at
the option of the City prior to their stated maturities, on or after in
whole or in part from time to time on any date, in such order as may be determined by the City
(except that if at any time less than all of the Bonds of a given maturity are called for
redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to
be redeemed shall be selected by lot), upon payment of the following redemption prices
(expressed as a percentage of the principal amount of the Bonds to be redeemed), together with
the interest accrued thereon to the date fixed for the redemption thereof:
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentages of Principal Amount)
to
to
and thereafter
'-
-'-
%
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
A-2
452244.1 026378 RES
ainount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, interest hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and premium, if any, and interest on this Bond as the same become
due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be
authorized and required to levy and collect annually, at the same time and in the same manner as
other taxes of the City are assessed, levied and collected, a tax upon all property within the City,
over and above all other taxes, authorized or limited by law and without limitation as to rate or
amount, sufficient to pay the principal of and premium, if any, and interest on this Bond to the
extent other funds of the City are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
A-3
452244.1026378 RES
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City
Clerk; and this Bond to be dated as of the day of ,200_.
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
Attest:
City Clerk
City Treasurer
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
1, as Registrar
By:
Authorized Signatory
Date of Authentication:
A-4
452244.1 026378 RES
ASSIGNMENT
FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the face of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
A-5
452244.1 026378 RES
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Authorization for Issuance
of Bonds
Background:
On May 13, 2004, City Council approved a resolution endorsing the update to
FY 2005-2009 Capital Improvement Program (CIP). The CIP provides for
investment in buildings, economic development, park, school, civic facility
and infrastructure related projects.
As discussed during meetings of the Budget and Planning Committee and
during Financial Planning Work Session, bonds will be issued during the
fiscal year 2004-2005 for the following projects:
. Police Building Phase II
. Fire-EMS Facilities
. Riverside Center for Research & Technology
. Patrick Henry High School
. Downtown West Parking Garage
. Civic Facilities Expansion and Renovation
$ 6,670,000
$ 4,435,000
$ 5,500,000
$46,775,000
$ 2,000,000
$14,300,000
Council previously authorized the issuance of bonds for the Civic Center
Expansion/Renovation project and the Riverside Center for Research and
Technology project, as well as a portion of the bonds for the Patrick Henry
High School project.
Authorization is needed for the issuance of bonds for the Police Building
Phase II, Fire/EMS Facilities, and the Downtown West Parking Garage.
Authorization is also needed for additional funding in the amount of
$8,775,000 for the Patrick Henry High School Renovation/Construction
project.
Considerations:
Funding needs to be appropriated in advance of bond issuance to award a
construction contract for the Police Building Phase II project, to begin
grading and site preparation work for the Fire-EMS Facilities project, for
property acquisition required for the Downtown West Parking Garage Project,
and for improvements that are being done outside ofthe exhibit hall project.
These items include repairs to the plaza, waterproofing, replacement of
electrical panels, relocation of electric service, location of underground
utilities, relocation of the existing cooling tower, and engineering services.
City Council appropriate savings achieved from the restructuring ofthe Series
2004 refunding bond escrow to the financial application replacement project.
Total savings net of expenses are approximately $764,000. As discussed
during the City Council briefing of June 7'h, savings of $470,000 may be
allocated to project costs in fiscal year 2004 with an additional amount of
$196,950 in fiscal year 2005. The balance of approximately $97,000 may be
allocated during fiscal year 2006 and will be included in the budget
recommendations for that year.
Recommended Action:
Adopt the accompanying resolution to authorize the issuance of bonds for
the Police Building Phase II ($6,670,000), Fire/EMS Facilities ($4,435,000),
and Downtown West Parking Garage ($2,000,000). Authorize the issuance of
$8,775,000 in bonds for the Patrick Henry High School
Renovation/Construction project. This resolution includes a declaration of
the City's intent to reimburse itself from the sale of such bonds.
Appropriate funding for the following projects:
. Police Building Phase II
. Fire-EMS Facilities
. Downtown West Parking Garage
. Civic Facilities Expansion and Renovation
$ 6,670,000
$ 600,000
$ 600,000
$ 2,300,000
Authorize the appropriation of savings from the escrow restructuring
associated with the Series 2004 refunding bonds to the Financial
Application Replacement project as follows: $470,000 from currently
available escrow savings in fiscal year 2004 and $196,950 from Transfer to
Debt Service in FY 2005. The transfer to debt service fund may be
reduced as debt service in that year is funded by the escrow savings in lieu
of the General Fund transfer.
Darlene L. ur ham
City Manager
DLB:vst
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Sherman M. Stovall, Acting Director of Management and Budget
CM04-00 1 06
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
HAWKINIS, DELAFIED & WOOD
67 WALL STREET, 11TH FLOOR
ATTN: DONALD G. GURN
NEW YORK NY 10005
REFERENCE: 80107262
02380270
Bond.. .
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vijg~a. Sworn and subscribed before me this
-- _~__day of June 2004. Witness my hand and
official seal.
~. ~!It
-- 144.tL- ---
Myt~ommissi n ex ir
tary Public
~-f-Q~------_.
PUBLISHED ON: 06/07 06/14
TOTAL COST:
FILED ON:
457.90
06/18/04
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - -.- - - - - - - - - - --
"neE Of PUBlIC HEARlNe
NOTICE IS. HERfaY GNEN,
PUl1Iuant to Section 15.2-
2808A ()f the Code of VIrgin-
Ia, 1950, that the Council 01
the City of Roanoke, Vll'ilnla
(the ~Clty'"), WID hold a publlc
hearfng on MONDAY, JUNE 21,
2004, at 7:00 P.M., local
time; In the Council Chamber,
NoelC, Taylor Munlclpel BuUd.
Ing. 215 Church Avenue, S.W.,
Roanoke, VIrginia 24011, with
respecttotheproposedadop_
tlon by the Council of a reso.
lutlon authorlzlng the City to
contract a,debt and to Issue or
reallocate the proceeds 01
general obligation public
Improvement boncls of the City
(and In anticipation of the,
Issuance of any sudl bonds to
issue general obligation public
Improvement bond anticJpa-
tIon notes of the CIty) In the
principal amount of
'22,350,000 for the purpose
of providing funcls to pay the
costa of the 8CQUl5ItJon, con-
struction, reconstruction,
Improvement, extension.
enlargement and equipping of
varfous Cllj)ital Improvement
proJems and the acqul$ltlon
and Inltaltatlon of various cap-
Ital equipment projects of and
for the City for the purposes
and In the amount9 set forth
I below; ptOV\ded that, If any
purpose set: forth below shall
require less than the antlre
respective amount so set
forth, the difference may be
,applJecrtoanyoftheother
lPurpo~soset:forth:
,..,..,-
Publlc Building
Capital Improvement
Projects $11,105.000
Publk:School
I Capital Improvement
Projects 8,775,000
Publlt::Parking
Facilities 2,000,000
Capital EquiPment
Projects 470,000
TOTAl $22,350,000
lhe members of the pubUc are
invited to attend the public
hearing and to appear and
present thelr VIews on the pro-
POsed resolution
! If you Ire a person wlth a dls-
ability who needs accommoda-
tionsforthlspubllCheerfng,
plel88 contactth8 City Clerk's
0frIce at (540) 853-2541, by
Thursday, June 17,2004,
lhefulJtextoftheproPDSed
resolution Is on file in the
off!ee of the City Clerk. Munic-
ipal Building, Room 456, 215
ChUrch Avenue, S.W.,
Roenoke, Vlrglnla 24011.
Dated: June 7, 2004
(2380270)
MARY F. PARKER
CJtyClerk
Clty of Roanoke,
Virginia
~~~~:~~::)(--~-~-~------_______, Billing Services Representative
\ft'\()
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GWEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
hearing on Monday, June 21, 2004, at 7:00 P.M., local time, in the Council Chamber, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to
the proposed adoption by the Council of a resolution authorizing the City to contract a debt and
to issue or reallocate the proceeds of general obligation public improvement bonds of the City
(and in anticipation of the issuance of any such bonds to issue general obligation public
improvement bond anticipation notes of the City) in the principal amount of $22,350,000 for the
purpose of providing funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various capital improvement projects and
the acquisition and installation of various capital equipment projects of and for the City for the
purposes and in the amounts set forth below; provided that, if any purpose set forth below shall
require less than the entire respective amount so set forth, the difference may be applied to any of
the other purposes so set forth:
Purpose
Amount
Public Building Capital Improvement Projects
Public School Capital Improvement Projects
Public Parking Facilities
Capital Equipment Projects
Total
$11,105,000
8,775,000
2,000,000
470,000
$22,350,000
The members of the public are invited to attend the public hearing and to appear
and present their views on the proposed resolution.
If you are a person with a disability who needs accommodations for this public
hearing, please contact the City Clerk's Office at (540) 853-2541, by Thursday, June 17, 2004.
The full text of the proposed resolution is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
Dated: June 7, 2004
MARY F. PARKER
City Clerk
City of Roanoke , Virginia
451977.1 026378 NTC
Notice to Publisher:
Publish in the Roanoke Times once on Monday, June 7, 2004 and Monday, June 14,2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Donald G. Gurney, Esquire
Hawkins Delafield & Wood, LLP
67 Wall Street, II'" Floor
New York, New York 10005
(212) 820-9438
Notice to Publisher:
Publish in the Roanoke Tribune once on Thursday, June 10, 2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #24-27-51-252-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36757-062104 amending and reordaining
~36.1-25, Definitions, by adding the definition "authority" and by amending the
definition of "utility" to include a reference to an authority; subsection (b) of ~36.1-
576. Submission procedures: comprehensive development plan; subsection (a) of
~36.1-578, Signature reauired on approved comprehensive development plan, to
include a reference to the development engineer and the zoning administrator; and
~36.1-580, Chanaes to approved development plan, to include a reference to the
development engineer, of Chapter 36.1, Zonina, of the Code of the City of Roanoke
(1979), as amended, effective July 1, 2004.
The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004.
A'~JP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 28, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District
Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
R. Brian Townsend, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Nancy C. Snodgrass, Zoning Administrator
Karl S. Cooler, Building Commissioner
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority
4t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36757-062104.
AN ORDINANCE amending and reordaining S36.1-25, Definitions, by adding the definition
of "authority" and by amending the definition of "utility" to include a reference to an authority;
subsection (b) of 936.1-576, Submission procedures: comprehensive development plan; subsection
(a) of 936.1-578, Signature required on approved comprehensive development plan, to include a
reference to the development engineer and the zoning administrator; and 936.1-580, Changes to
approved development plan, to include a reference to the development engineer, of Chapter 36.1,
Zoning, of the Code ofthe City of Roanoke (1979), as amended, providing for an effective date, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Section 36.1-25, Definitions, of Article II, Construction ofLamruage and Definitions,
of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, is hereby amended
and reordained, by adding the definition of "authority" and including a reference to an authority in
the definition of "utility," and shall read and provide as follows:
936.1-25. Definitions.
For the purpose of this chapter, certain terms and words used herein shall be defined as follows:
* * *
Authority. The ""'rd "authority" shall mean the Western Virginia Water Authority.
* * *
Utility: Any person, firm, corporation, ff municipal agency, or authority, duly
authorized to furnish to the public under regulation, electricity, gas, storm water
drains, water, sewerage collection and treatment, steam, cable television, telephone,
or telegraph. For the purposes of this chapter, utility may also refer to equipment
o-ca-zoning
05/12/04
1
related to the provision of utility services and the buildings or structures housing said
equipment.
* * *
2. Section 36.1-576, Submission procedures; comprehensive development plan, of
Division I, Development Plan Review, of Article V, Development Plan Regulations, of Chapter
36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by amending subsection (b) to include a reference to the authority, and shall read and
provide as follows:
* * *
(b) The agent shall coordinate the review of the comprehensive development
plan with the city engineer, tmtIIef other affected departments, and the
authority. The agent shall hereafter contact the applicant or his
representative within a period of fifteen (15) days with one (1) of the
following notifications:
(I) Notification in writing to the applicant that information on the
development plan is incomplete, in error or lacking in detail. The
agent shall at that time give notice of the additional information
required, or necessary revisions that need to be made to the
development plan.
(2) Notification in writing to the applicant that the development plan is
sufficient in required information and accuracy and is underreview.
(3) Notification in writing to the applicant or his representative that the
development plan must be reviewed by the planning commission at
its next regular scheduled meeting.
* * *
3. Section 36.1-578, Signature required on approved comprehensive development plan,
of Division I, Development Plan Review, of Article V, Development Plan Regulations, of Chapter
36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
o-ca-zoning
05/12104
2
reordained by amending subsection (a) to include a reference to the development engineer and the
zoning administrator, and shall read and provide as follows:
(a) All approved comprehensive development plans shall be signed by the
agent, lIflEI the eity development engineer, and the zoning administrator.
***
4. Section 36.1-580, Changes to aooroved develooment olan, of Division 1,
Development Plan Review, of Article V, Develooment Plan Regulations, of Chapter 36.1, Zoning. of
the Code ofthe City of Roanoke (1979), as amended, is hereby amended and reordained, to include a
reference to the development engineer, and shall read and provide as follows:
Ifit becomes necessary for an approved basic or comprehensive development plan to
be changed, such changes may be made with the approval ofthe zoning administrator
and, in the case of a comprehensive development plan, the agent, and the eity
development engineer. If a proposed change will, in the opinion of the agent, or eity
development engineer, substantially affect the terms of the original approval, a new
plan may be required to be drawn and submitted for review and action in accordance
with the provisions of this chapter.
***
5. This ordinance shall be in full force and effect on and after July 1, 2004.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
A
;J(J~
~
City Clerk.
o-ca-zoning
05'12/04
3
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #24-27-51-252-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36756-062104 amending and reordaining
certain sections of Chapter 31, Subdivisions, Code of the City of Roanoke (1979),
as amended, to achieve various purposes, including amending and adding certain
definitions, updating references to the State Code and the City Code, adding
references to the Western Virginia Water Authority, clarifying and amending the
responsibilities of the agent to the Planning Commission with respect to
subdivisions, and amending filing procedures with respect to subdivision plats
and plans as a result of creation of the Western Virginia Water Authority, effective
July 1, 2004.
The abovereferenced measure was adopted by the Council ofthe City of Roanoke
at a regular meeting which was held on Monday, June 21, 2004.
?\':, J IL-
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 28, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District
Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
R. Brian Townsend, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Edward R. Tucker, City Planner, II
Karl S. Cooler, Building Commissioner
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority
0~~o~
<b~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 2004.
No. 36756-062104.
AN ORDINANCE amending andreordaining 9931-4, 31-5, 31-6, 31-8, 31-25, 31-26, 31-27,
31-28,31-29,31-32,31-33,31-36,31-39,31-54,31-68,31-74,31-86,31-104,31-105,31-106,31-
107, and 31-122, of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as
amended, to achieve various purposes, including amending and adding certain definitions, updating
references to the state code and the City Code, adding references to the Western Virginia Water
Authority, clarifying and amending the responsibilities of the agent to the Planning Commission with
respect to subdivisions, amending filing procedures with respect to subdivision plats and plans as a
result of the creation of the Western Virginia Water Authority, providing for an effective date, and
dispensing with the second reading by title ofthis ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Section 31-4, Definitions, of Article 1, In General, of Chapter 31, Subdivisions, of the
Code ofthe City of Roanoke (1979), as amended, is hereby amended and reordained, by the addition
of "Authority," and the amendment of the definition of the terms, "Final plat," "Preliminary plan,"
"Preliminary plat" and "Public utilities," and shall read and provide as follows:
931-4. Definitions.
As used in this chapter, the following words and phrases shall have the meanings ascribed to
them in this section:
***
Authority. The word "authority" shall mean the Western Virginia Water Authority.
***
o-ca-subdivision
05121/04
1
Final plat. The words "final plat" shall mean that plat submitted to the agent aIHI
eity eHgineer for final approval and subsequently recorded with the appropriate clerk
of the court of the city.
* * *
Preliminary plan. The words "preliminary plan" shall mean those documents, maps,
plats and other material, as required by this chapter, that are submitted to the agent
and eity engineer for approval prior to preparation of the final plan.
Preliminary plat. The words "preliminary plat" shall mean that plat or layout of a
proposed subdivision submitted as part of the preliminary plan to the agent ailS the
eity eflgineer for theff approval prior to submission of the final plan.
Public utilities. The words "public utilities" shall mean water, gas, sanitary sewer,
electrical and telephone lines and facilities and shall include natural or improved
drainage facilities. A reference to only one utility or several enumerated utilities
shall be a list intended to be exclusive of all utilities not so named.
* * *
2. Section 31-5, Administration of chapter generallv: general powers and duties of
Agent, of Article I, In General, of Chapter 31, Subdivisions, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained, by amending subsection (b), by updating a
reference to the Code of Virginia (1950), as amended, and a reference to the agent's duties, to read
and provide as follows:
931-5. Administration of chapter generally: general powers and duties of agent.
* * *
(b) The agent shall perform its the agent's duties in regard to subdivisions and
subdividing in accordance with this chapter and the Land Subdivision and
Development Act, title lH 15.2, chapter H 22, article + 6, of the Code of
Virginia (1950), as amended.
* * *
3. Section 31-6, Application of and compliance with chapter generallv, of Article I, In
General, of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended, is
o-ca-subdivision
OS/21/04
2
hereby amended and reordained, by amending subsection (b), to include a reference to the authority,
and by adding subsection (e), to set forth the agent's duties with respect to filings, to read and
provide as follows:
931-6. Application of and compliance with chapter generallv.
***
(b) Whenever the owner or developer of any tract ofland located within the city
desires to subdivide the same, he shall submit a plat of the proposed
subdivision with reference to known or permanent monuments to the agent
and the eity eHgiaeer in accordance with the requirements of this chapter. No
owner or developer shall subdivide land without making and recording a plat
of such subdivision in the office of the clerk of the circuit court, and no such
plat of any subdivision shall be recorded unless and until it shall have been
submitted to and approved by the agent and the city engineer in accordance
with the regulations set forth in this chapter.
* * *
(e) The agent shall act as the repository for the city engineer and the authority
for all documents to be reviewed by the city engineer and the authority and
shall forward copies of all plans and plats filed with the agent to the city
engineer and the authority for review. Upon completing such review, the city
engineer and the authority shall return such plans and plats to the agent.
* * *
4. Section 31-8, Lot or parcel boundary line relocation. adiustment or alteration, of
Article I, In General, of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained, by setting forth the parties required to agree to any
changes in an interest in public utilities, to read and provide as follows:
931-8. Lot or parcel boundary line relocation. adiustment or alteration.
The boundary lines of any existing lot or parcel may be relocated, adjusted or
otherwise altered as a part of an otherwise valid and properly recorded plat of
subdivision approved in conformity with the requirements of this chapter, and
executed by the owner or owners of such land as provided in Section 15.1 177 15.2-
2264, Code of Virginia (1950), as amended, and section 31-31 (f) of this chapter,
o-ca~subdivision
OS/21/04
3
provided such action does not involve the relocation or alteration of any street, alley,
easement for public passage, or any other public areas. No easements, interests in
land for public utilities, or public utility rights-of-way shall be relocated or altered
without the express written consent of all persons or entities holding any interest
therein.
* * *
5. Section 31-25, Pre-preliminary conference; sketch plan, and g31-36, Effect of
recording plats as to land set apart for public use, of Article II, Procedural Requirements: Plans and
Plats, g31-54, Off-tract sewerage and drainage facilities, of Article ill, Required Improvements
Enumerated, 31-86, In general, of Article V, Construction Standards, g31-105, Guaranty for
completion of improvements, g31-1 06, Utilitv installations to be completed prior to occupancv of
dwelling, and g31-1 07, Inspections, of Article VI, Construction Schedule. Guaranty and Inspections,
of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended, are hereby
amended and reordained, to include a reference to the authority, to read and provide as follows:
g31-25. Pre-preliminary conference: sketch plan.
(a) Prior to the filing of a preliminary plat, the subdivider shall consult with the
agent of the planning commission and the authority concerning the
subdivision plans ofthe subdivider. It is the intent of this requirement that the
subdivider may familiarize himself with the regulations of this chapter and
that the agent ofthe planning commission, the authority, and such personnel
of the city as may be appropriate and concerned, shall be afforded, by the
subdivider, an opportunity to advise and assist the subdivider prior to the
preparation ofthe preliminary plat and related material.
(b) Prior to a pre-preliminary conference with the agent and the authority, the
subdivider shall prepare a sketch plan showing the following information:
(1) Street rights-of-way.
(2) Other rights-of-way and easements.
(3) Lot lines (sketch).
(4) Sites, if any, for parks, schools, churches, etc.
o-ca-subdivision
OS/21/04
4
(5) Wooded areas, marshes and similar conditions existing on the site.
(6) Site data:
a. Acreage in the tract.
b. Acreage in parks and other land usage.
c. Average lot size.
d. Approximate number oflots.
(7) Sketch vicinity map showing relationship between the subdivision
and the surrounding area.
* * *
Sec. 31-36. Effect of recording plats as to land set apart for public use.
The recordation of plats of subdivisions of land shall operate to transfer, in fee
simple, to the city such portion of the premises platted as is on such plat set apart for
streets, alleys or other similar public uses, or for future street widening, and to
transfer to the city or to the authority any easement indicated on such plat to create a
public right of passage over the same. Nothing herein contained shall prevent the
persons who set apart such land for streets and alleys, or for future street widening, or
their heirs, successors and assigns, where otherwise under this chapter they have the
right so to do, from erecting, installing, constructing and maintaining electric lines or
conduits along or under the portions so set apart, gas lines, water lines, sanitary sewer
pipes, drains and drain pipes, electric lines or conduits, when such are constructed,
erected, placed, installed and maintained pursuant to the provisions of this chapter
and all other applicable laws and regulations.
* * *
Sec. 31-54. Off-tract sewerage and drainage facilities.
(a) Whenever and wherever conditions, as are caused or aggravated by reason of
the subdivision of land under this chapter, necessitate or require, at least in
part, the provision of reasonable and necessary sewerage and drainage
facilities outside the property limits of the land owned or controlled by the
subdivider, the agent, lI!Hi the city engineer, and the authority, may require
the subdivider to pay his pro rata share of the cost of providing such facilities.
Such share shall be limited to the proportion ofthe total estimated cost which
the increased sewage flow and/or increased volume and velocity of storm
water runoff to be actually caused by the subject subdivision bears to the total
o-ca-subdivision
OS/21/04
5
estimated volume and velocity of such sewage and/or runoff from such area
in its fully developed state, to be calculated in accordance with reasonable
standards established by the city engineer.
(b) No such payment shall be required until such time as the agent, 6f the city
engineer, or the authority, shall have established a general sewer and
drainage improvement program for an area having related and common sewer
and drainage conditions and within which the land owned or controlled by the
subdivider is located.
***
Sec. 31-86. In general.
All subdivision improvements shall conform to standard specifications, as set forth in
this chapter or elsewhere in this Code. In the event that no official or standard plan,
specification or regulation has been adopted by the city regarding the installation of a
particular improvement, such improvement shall conform to the plan, specification
and regulation then set forth by the agent, the city engineer, llIuller the agent or the
authority.
***
Sec. 31-105. Guaranty for completion of improvements.
(a) All physical improvements required by the provisions of this chapter for a
subdivision, as platted, shall be installed therein and thereon at the expense of
the subdivider within a reasonable length of time , not to exceed two (2) years.
Pending the actual installation thereof, the subdivider shall execute and file
with the city clerk, prior to approval of the final plan, an agreement to make
such improvements within a designated reasonable length of time, not to
exceed two (2) years, and one (1) of the following:
(1) For physical improvements required by the provisions of this chapter
that have been completed, an attested certification to the city and the
authority that the construction costs of all such physical
improvements have been paid to the person constructing such
improvements;
(2) A certified check or cash escrow in the amount of the estimated costs
of construction of such improvements, as determined by the agent,
aHEI the city engineer, and the authority;
(3) A personal, corporate or property bond, with surety approved by the
director of finance and the city attorney, in an amount sufficient for
o-ca-5ubdivision
OS/21/04 6
and conditioned upon the construction of such improvements, as
determined by the agent, and the city engineer, and the authority;
(4) A contract for the construction of such improvements and the
contractor's bond, with surety approved by the director of finance and
the city attorney, in an amount sufficient for and conditioned upon the
completion of such contract, as determined by the agent, and the city
engineer, and the authority;
(5) A bank or savings and loan association's letter of credit on certain
designated funds satisfactory as to the bank or savings and loan
association and form to the city attorney and director of finance, and
in an amount satisfactory to the agent, and the city engineer, and the
authority.
* * *
(d) The agreement referenced in subsection (a) shall be executed by the
subdivider and either the city or the authority, or both, depending upon the
identity of the entity obligated to inspect such improvements under section
31-107 of the City Code and entitled to certifY the installation of such
improvements under section 31-108 of the City Code. The guaranty posted
by the subdivider shall be in favor of the entity, or entities, obligated to
inspect such improvements under section 31-107 of the City Code and
entitled to certifY the installation of such improvements under section 31-108
of the City Code in such amounts as are necessary to secure the installation
of the improvements.
Sec. 31-106. Utilitv installations to be completed prior to occupancv of dwelling.
No dwelling within a subdivision may be occupied for dwelling purposes until all
required utility installations, including the water supply and sanitary sewer systems,
have been completed to the satisfaction of the city engineer, the authority, and the
building commissioner.
Sec. 31-107. Inspections.
Periodic inspection during the installation of the physical improvements in a
subdivision shall be made by a duly authorized city official or authority official to
insure conformity with the approved plans and specifications. The subdivider shall
notifY the proper administrative officers when each phase of the installation is
completed and ready for inspection.
* * *
o-ca-subdivision
OS/21/04
7
6. Section 31-26, Preliminary plan generallv, of Article II, Procedural Requirements:
Plans and Plats, of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained, to include a reference to the authority, and to clarifY a
reference to the sketch plan, to read and provide as follows:
931-26. Preliminarv plan generallv.
Whenever a subdivision is proposed to be made and before any sale of any lot or lots
located in said subdivision, as a whole or any part thereof, is made, the owner or
proprietor of the proposed subdivision, or his duly authorized representative, shall
file a plan of the proposed subdivision with the agent for approval. The plan and all
proeedlifes relating thereto should shall be in substantial accord with the pre-
preliminary plllH sketch plan referenced in section 31-25 of this code and in all
respects shall be in full compliance with the provisions of this chapter and all
applicable laws and ordinances affecting or regulating the subdivision ofland, the use
thereof and the erection of buildings or structures thereon. The preliminary plan shall
be comprised ofthe preliminary plat and, in adllition, all other information required
by the agent, eF the city engineer, or the authority, to evaluate and inspect properly
the proposed subdivision.
7. Section 31-27, Subdivision and contents ofpreliminarvplat, and Section 31-32, Filing
of final plat, of Article II, Procedural Requirements: Plans and Plats, of Chapter 31, Subdivisions, of
the Code ofthe City of Roanoke (1979), as amended, is hereby amended and reordained, to increase
the type and number of copies of documents needed for filing, to read and provide as follows:
Sec. 31-27. Submission and contents ofpreliminarvplat.
Not less than three f3j nine (9) copies ofthe preliminary plat of a subdivision, plainly
marked as such, shall be submitted to the agent showing the following:
(1) Subdivision name.
(2) Name and address of the record owner of the land proposed to be subdivided
and the owner or proprietor of the subdivision and the surveyor.
(3) Date, scale and north point of the map. True meridian shall be used where
practicable; otherwise, the date ofthe magnetic bearing must be given.
o-ca-subdivision
OS/21/04
8
(4) The location, width and names of all existing or platted streets, easements or
other public ways or public use of land for future street widening within or
adjacent to the subdivision, existing permanent buildings, railroad rights-of-
way, natural watercourses and other important features.
(5) Location and names of adjoining subdivisions or names of owners of
adjoining lands, together with proper legal references to the property of all
respective abutting owners.
(6) Location of all building lines and location and dimensions of all easements.
(7) Lot lines, lot and block numbers and dimensions.
(8) Proposed method of water supply, drainage provisions, sanitary sewer layout
or other accepted sanitary plan.
(9) Proposed use of the property to be subdivided.
(10) All parcels ofland to be dedicated for public use and the conditions of such
dedication.
* * *
Sec. 31-32. Filing of final plat.
(a) The originallillell traeiflg mylar plastic of a final subdivision plat and fom (4)
pRats ell stalldard elota shall be submitted to the agent with other required
material comprising the final plan for approval.
* * *
8. Section 31-28, Approval or disapproval ofpreliminarv plat, of Article II, Procedural
Requirements; Plans and Plats, of Chapter 31, Subdivisions, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained, by amending subsections (c)(I) and
(c )(1 )(ii), to include a reference to the authority, to clarify references to public utilities, and to update
references to the City Code, to read and provide as follows:
Section 31-28. Approval or disapproval oforeliminarv plat.
* * *
o-ca-subdivision
OS/21/04
9
(c) (1) The agent and the city engineer shall determine whether the proposed
subdivision will be reasonably safe from flooding. If the proposed
subdivision is in a floodplain district as defined in Subdivision E, of Division
4 5, of Article p.l IlL of Chapter J6 36.1 of this Code, the preliminary
subdivision plat shall be reviewed to assure that:
* * *
(ii) All public utilities aIla facilities, SlieR as se'....er, gas,
electrical ana water systems are located and
constructed to minimize or eliminate flood damage.
* * *
9. Section 31-29, Additional material as part of preliminary plan, of Article II,
Procedural Requirements: Plans and Plats, of Chapter 31, Subdivisions, of the Code of the City of
Roanoke (1979), as amended, is hereby amended and reordained, by amending subsections (a), (h)
and (i), to include a reference to the authority, to increase the number and type of copies of
documents needed for filing, and to update references to the City Code, to read and provide as
follows:
Section 31-29. Additional material as part ofpreliminarv plan.
In addition to the preliminary plat, the following plans, profiles, studies, maps and
other material shall be submitted to the agent as part of the preliminary plan of a
subdivision:
(a) Street plan and profile. The owner or proprietors shall file with the agent, for
lIflflreval review, three (3) nine (9) copies of a complete plan and profile of
each street, prepared by a surveyor or engineer duly certified to perform such
services. Such plan shall be drawn to a scale of fifty (50) feet to the inch and
the profile shall be drawn to a horizontal scale of fifty (50) feet to the inch
and a vertical scale of five (5) feet to the inch, or as otherwise allowed by the
agent and the city engineer, with all elevations referred to the U.S.c. and a.s.
datum. The plan shall show the existing and proposed location of the
following: Drains, sanitary sewers, including all sewer laterals extended to
the property lines, water mains and laterals, fire hydrants, parking spaces, if
any, and all other contemplated improvements. The profile shall show the
proposed center line grade of the street and alley; the size, depth and rate of
grade of all required drains; and the size, location and approximate depth of
o-ca-subdivision
OS/21/04
10
water mains. T'NO (2) Seven (7) copies of such plan and profile will be
retained by the city (one (1) copy to be Hlea withfor the city engineer, aae
one (1) copy to be filea with for the agent, one (1) copy for the traffic
engineer, one (1) copy for economic development, one (1) copy for the
building commissioner, one (1) copy for solid waste management, and one
(1) copy for the zoning administrator) and the agent shall forward two (2)
copies to the authority. The third copy, showing all rOEjllirea changes, shall be
returned to the o'.\,ner or proprieter, whs shall hlP:e tlle reEjllirea changes
maae lIj'lsn the original plan ana j'lrefile The owner or proprietor will be
supplied with review comments and must file t\yo (2) seven (7) corrected
copies, one (1) '.vith the eity engineer and one (1) with the agent (two (2)
copies for the agent, one (1) copy for the building commissioner, one (1) half
size copy for the development inspector, and one (1) copy for the owner or
proprietor), and the agent shall forward two (2) copies to the authority. The
agent may further require cross sections of the street or alley, the same to be
taken at each fifty (50) foot station, at all street intersections and any other
points which may be required to properly establish the grade of the street.
***
(h) Erosion and sediment control plan. This plan shall indicate the methods to be
utilized in minimizing potential erosion and sediment, both during
construction and upon completion of the subdivision. Such plan and control
methodology is to be developed in accordance with the city's erosion and
sediment control ordinance, as setoutinchapterH-11.1 of this Code. Where
duplication of required information exists between this subsection and others
of this section, such information need only be supplied once.
(i) Base flood elevation data. All plans shall include one hundred (100) year
flood elevation data, for all property located in floodplain districts as created
by section 36 36336.1-362 of this Code, and shall contain such detail as may
be required by the agent to determine whether the requirements of Section 31-
28(c) (1) and section 36 36236.1-360, et seq., ofthis Code will be complied
with.
***
10. Section 31-33, Approval. distribution and recording of final plat generally, of Article
II, Procedural ReQuirements: Plans and Plats, of Chapter 31, Subdivisions, of the Code of the City of
Roanoke (1979), as amended, is hereby amended and reordained, by amending subsection (b), and
by the addition of subsection (c)( 4), to include a reference to the city engineer, to increase the
Q-ca.subdivision
OS/21/04
11
number and type of copies of documents needed for filing, and to update references to the Code of
Virginia (1950), as amended, to read and provide as follows:
Sec. 31-33. Approval. distribution and recording of final plat generally.
* * *
(b) The final subdivision plat shall be approved in writing by the agent, and the
city engineer, if found to be in conformity with the requirements oflaw and
of this chapter, within sixty (60) days after it has been officially submitted for
approval. If the plat is disapproved, the disapproval shall be in writing, either
on the plat itself or in a separate document, and specific reasons shall be
given which shall relate in general terms such modifications or corrections as
will permit approval ofthe plat. If the plat is disapproved by either the agent,
or the city engineer, the subdivider shall have the right to appeal his decision
to the planning commission.
If a plat is not approved or disapproved within sixty (60) days after it has
been officially submitted for the approval, the subdivider may petition the
circuit court of the City of Roanoke to decide whether the plat should or
should not be approved, in accordance with the procedure set forth in section
15.1 47515.2-2259, Code of Virginia (1950), as amended.
If a plat is disapproved, and the subdivider contends that such disapproval
was not properly based on the provisions of this chapter, or was arbitrary or
capricious, he may appeal to the circuit court of the City of Roanoke in
accordance with the provisions of section 15.1 475 15.2-2259, Code of
Virginia (1950), as amended.
(c) After approval of a final subdivision plat, the origiaalliaea trasiag original
mylar plastic afld oae (1) priat thereof shall be returned to the owner or
proprietor ofthe subdivision for recordation in the precise form as approved.
Felli" (4) One (1) mylar plastic and ten (10) paper prints, eleth priats, with
recording information included thereon, shall be returned and distributed as
follows:
(1) Agent, one (1) sleth priat paper print.
(2) City Engineer, twe (2) one (1) sloth priat mylar plastic.
(3) Cleric of Court, OHe (1) sloth priHt (ia additiea te the origiaalliaea
traciag) Registrar, one (1) paper copy.
(4) Authority, one (1) paper copy.
o-ca-subdivision
OS/21/04
12
(5) Owner or proprietor, one (1) paper copy.
(6) Schools, one (1) paper copy.
(7) Department of Communications, one (1) paper copy.
(8) Commissioner of the Revenue, one (1) paper copy.
(9) Environmental Services, one (1) paper copy.
(10) Building Commissioner, one (1) paper copy.
(11) Office of Real Estate Evaluation, one (1) paper copy.
***
11. Section 31-39, Fees for plat review, of Article II, Procedural Requirements: Plans and
Plats, of Chapter 31, Subdivisions, ofthe Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained, by amending subsection (c), to update a reference to the City's Planning,
Bui]ding and Deve]opment Department, to read and provide as follows:
Sec. 3]-39. Fees forp]atreview.
* * *
(c) The following fee shall be charged for the review for approval of all
applications to vacate subdivision plats and shall be paid to the planning,
building and development department upon the filing of such application:
(1) All applications to vacate plat, fifty dollars ($50.00).
* * *
12. Section 31-68, Lots: building or setback lines, of Artic]e N, Design Standards, of
Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained, by amending subsections (d), 0), and (k), to update references to the City
Code, to read and provide as follows:
Sec. 31-68. Lots: building or setback lines.
o-ca-subdivision
OS/21/04
13
* * *
(d) All lots controlled by this chapter shall front on a public street or an
acceptable private street, if approved as such under the planned unit
development provisions contained in Division; 5, of Article W III, of
Chapter;e 36.1 ofthis Code. Double frontage lots, however, may be cause
for disapproval of the preliminary plan. To avoid frontage on a heavily
traveled artery or other disadvantageous use, double frontage lots are
acceptable if a planting screen is provided on an easement at least ten (10)
feet in width, across which there shall be no right of access. Each irregular-
shaped residential lot may be allowed a reduction of the minimum lot
frontage requirements set forth in the zoning ordinance ofthe city or county
wherein the land lies, of no more than seventeen (17) percent, subject to the
approval of the agent; provided, however, that no irregular-shaped lot shall
have less than fifty (50) feet of frontage or less than an average width of sixty
(60) feet.
* * *
G) Lot requirements for planned unit developments are specified under Division
; 5, Article WIII, ofChapter;e 36.1, of this Code.
(k) Lot requirements for townhouses are set out under Division & 4, of Article
IV, ofChapter;e 36.1, ofthis Code.
* * *
13. Section 31-74, Utilities, of Article IV, Design Standards, of Chapter 31, Subdivisions,
of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained, by
amending subsections (a), (b), (c), and (d), to include references to the authority and to clarif'y
references to certain utilities, to read and provide as follows:
Sec. 31-74. Utilities.
(a) Overhead l!tility lines for electricity, telephone, and other such public utilities
shall be located at the rear of all lots, except where topographical or other
conditions make this impracticable, in which event such overhead titility lines
shall be located on either side of side lot lines or at such other locations as
may be approved by the titility companies involved. Underground wiring is
strongly encouraged for all subdivisions.
(b) The facilities for underground utilities, such as sewer and water, including
sewer and water laterals to each lot line when laid in streets, shall be in place
o-ca-subdivision
05121/04
14
prior to final surfacing of streets. All facilities for utilities shall, where
possible, be placed in easements provided for that purpose in the subdivision,
or located as llflflroved required by the agent, aH6 the city engineer, and the
authority.
(c) The subdivider shall install sewer mains and sewer laterals, extended to the
property line of each lot, in accordance with the size, depth and profile
llflflrBved established by the agent, aH6 the city engineer, and the authority.
(d) In cases where public water an6,lor sanitary sewer services are not available,
the following criteria for lot sizes shall apply:
(I) Public water or sewer--Fifteen thousand (15,000) square feet.
(2) Neither public water nor sewer--Twenty thousand (20,000) square
feet.
* * *
14. Section 31-104, Prerequisites to commencement of grading ooerations, of Article VI,
Construction Schedule. Guarantv and Insoections, of Chapter 31, Subdivisions, of the Code of the
City of Roanoke (1979), as amended, is hereby amended and reordained, by amendment subsections
(4) and (5), to include a reference to the authority and others, to read and provide as follows:
Sec. 31-104. Prerequisites to commencement of grading ooerations.
Grading operations in a subdivision may begin following approval of the preliminary
plat; provided, however, that such grading shall not be commenced until the
subdivider has executed an agreement with the city and the authority in which he
agrees to:
* * *
(4) Install all required street and utility improvements in accord with plans and
specifications of the agent, the city engineer, and the authority ageffi; and
(5) Indemnify and hold hannless the city, city officials, agents of the city, aH6
city employees, the authority, authority officials, authority employees and
agents of the authority from any suit, claim or action for damages or any cost
incurred by the city or the authority as a consequence of failure on the part of
the subdivider to comply with the terms of the agreement.
***
o-ca-subdlvision
OS/21/04
15
15. Section 31-122, Utility easements, of Article VII, Dedications and Reservations, of
Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained, to include a reference to the authority and a reference to certain utilities, to
read and provide as follows:
Sec. 31-122. Utility easements.
Utility Eeasements for electric and telephone service lines, sanitary sewage sewer
lines, water lines or other such public utilities located along rear lot lines or side lot
lines or passing through a lot shall be at least fifteen (15) feet wide, seven and one-
half(7 1/2) feet on each lot, and more if necessary, as determined by the agent, llIHI
the city engineer, and the authority.
16. This ordinance shall be in full force and effect on and after July 1, 2004.
17. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
~~
j~
ATTEST:
City Clerk.
o-ca-subdivision
OS/21/04
16
Architectural Review Hoard
Hoard of Zoning Appeals
PlanninJ!; Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@cLroanoke.va.us
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
An ordinance amending and reordaining 936.1-25 936.1-
576(b), 936.1-578, and 936.1-580 of Chapter 36.1, Zonino,
of the Code of the City of Roanoke (1979), as amended; and
an ordinance amending and reordaining 931-4, 931-5(b), 931-
6,931-8,931-25,931-26,931-27,931-28,931-29,931-32,
931-33,931-36,931-39,931-54,931-68,931-74,931-86,
931-104,931-105,931-106,931-107,931-122 of Chapter
31, Subdivisions, of the Code of the City of Roanoke (1979),
as amended, to achieve various purposes, including
amending and adding certain definitions, updating
references to the state code and the City Code, adding
references to the Western Virginia Water Authority, clarifying
and amending the responsibilities of the agent to the
Planning Commission with respect to subdivisions, and
amending filing procedures with respect to subdivision plats
and plans as a result of the creation of the Western Virginia
Water Authority.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, May 20,
2004. By a vote of 6-0 (Mr. Rife absent), the Commission recommended
approval of the requested amendments.
Background:
With the implementation of the Western Virginia Water Authority
scheduled for July 1, 2004, it is necessary to amend various sections of
the City Code related to Zoning and Subdivisions. These amendments,
while not substantive in terms of the actual land use or development
regulations, reflect the roles and responsibilities that the Western Virginia
Water Authority will have in the review, processing, and approval of
subdivision requests and comprehensive development plans.
Considerations:
The amendments specifically add the Authority to certain sections of the
regulations because the Authority will be formed as a separate legal
entity, and will take over the roles and responsibilities in the subdivision
and comprehensive development plan review processes currently within
the purview of the Department of Utilities. Certain definitions in the
Subdivision and Zoning sections of the Code are updated to reflect the
formation of the Authority. Where necessary, these amendments also
update cross-references to other sections of the City Code and the Code
of Virginia (1950), as amended.
Furthermore, the amendments make modifications to procedures related
to the filing and processing of plans and plats, the number of copies to
be distributed, and the review and approval of such plans and plats.
Recommendation:
By a vote of 6-0, the Commission recommended approval of the
amendments to the Subdivision and Zoning sections of the City Code.
Respectfully submitted,
~1Vlw~
Robert B. Manetta, Chairman
City Planning Commission
RBT:mpf
Attachments
cc: Darlene Burcham, City Manager
Roland Russell, Assistant City Manager for Com. Development
William Hackworth, City Attorney
Steven Talevi, Assistant City Attorney
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday,
May 20, 2004, at I :30 p.m., or as soon thereafter as the matter may be heard, in the Emergency
Operations Center Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building,
2 I 5 Church Avenue, S. W., to consider the following:
An ordinance amending and reordaining g36.l-25, Definitions; subsection (b) of g36.l-
576, Submission procedures: comprehensive development plan; and g36. I -578, Signature
required on approved comprehensive development Dlan; and g36.l-580, Changes to
approved development plan, of Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended; and
An ordinance amending and reordaining g31-4, Definitions; subsection (b) of g3l-5,
Administration of chapter generallv; general powers and duties of agent; g31-6,
Application of and compliance with chapter generally, by amending subsection (b) and
adding subsection (e); g3l-8, Lot or parcel boundary line relocation. adiustment or
alteration; subsections (a) and (b) of g3l-25, Pre-preliminary conference; sketch plan;
g3l-26, Preliminary plan generallv; g31-27, Subdivision and contents of preliminary
plan; subsections (a), c(l), and (c)(l)(ii) of g3l-28, Approval or disapproval of
preliminary plat; subsections (a), (h) and (i) of g31-29, Additional material as part of
preliminary plan; subsection (a) of g3l-32, Filing of final plat; subsections (a), (b), (c)
and (e) of g3l-33, Approval. distribution and recording of final plat generally; g3l-36,
Effect of recording plats as to land set apart for public use; g3l-37, Changing plats after
approval; subsection (c) of g3l-39, Fees for plat review; subsections (a) and (b) of g3l-
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of
S15.2-2204, Code of Virginia
(1950), as amendecl, the
Council of the City of Roanoke
will hold a Public Hearing on
Monday, June 21, 2004, at
7:00 p.m" or as soon thereaf-
__________________________________________________+__ter as the matter may be-
heard, In the Council Cham-
bel'5, Noel C. Taylor Municipal
Building. 215 Church Avenue,
S,W., Roanoke, Virginia, In
order to consider amend.
ments and revisions to Chap-
ter 31, Subdivisions, and
Chapter 36.1, Zoning. of the
Code of the City of Roanoke
(1979). as amended.
~31-4, Definitions; subsection
(b) of 131-5, Administration of
chapter generally; general
powen; and duties of agent;
131-6, Application of and
compliance with chapter gen-
erally, by amending subsection
(b) and adding subsection (e);
131.8, Lot or parcel boundary
line relocation, adjustment or
alteration; subsections (a) and
(b) of 131.25, Pre-Preliminary
conference; sketch plan; 131.
26, Preliminary plan generally;
131-27, SubdiviSion and con-
t&nts ofprelJmlnary plan; sub-
sections (c) (1), and (c}{l)(II)
of 131-28, Approval or disap-
proval of preliminary plat; sub-
sections(a),(h)and(l) of 131-
29,Addltional material as part
ofprelimlnaryplan;suosectlon
(a) of S31-32, Filing of final
plat; by.amendlng subsection
(b) and (c) of S31-33, Approv-
al, diStribution and recording
of final plat generally; 131-36,
Effect of recording plats as to
land set llpart fot pUblic use;
subsection (c)ofS31-39, Fees
for plat review; subsections (a)
I and (b) of t31-54, Off.tract
sewerage and drainage faclll-
tles;'subsectlons(d),m,and
I (k) of S31-68, lob; building or
setback lines; subsections (a),
(b), (c), and (d) of t31.74,
Utilities; 131-86, In general;
subsections (4) and (5) of
131.104, Prerequisites. to
commencement of grading
operatlons;131-105,Guaranty
for completion of improve-
ments, by amending subsec.
tions (a)(l), (a)(2), (a)(3),
(a)(4), and (a)(5) and adding
subsection (d); 131.106, Util-
Ity Installations to be com-
pleted prior to oocupancyof
dwelling; 131-107, Inspec-
tions; and t31-122, Utility
Easements, of Chapter 31,
Subdivisions, of the Code of
the City of Roanoke (1979), as
amended, to achieve various
purposes, including amending
and adding certain definitions,
updating references to the
statecooeandtheCityCocle,
adding references to the
Westem Virginia Water Author-
TOTAL COST 3 6 3 91 I ity, clarifying and amending
. : . the responsibilities of the
~:~~~-~~~-----~:~=~~~~----------------------------l I~~~:r~;.~!.~ __,___________
i proceclures with respect to
subdivision plats and pJansas
I a result of the creatlon of the
Western VIrginia Water Author-
ity;and I
Billing Services Representative
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke
Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE:
80023382
02386235
Zoning/Ordinances
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virg~' ia. Sworn and subscribed before me this
___' __day of June 2004. Witness my hand and
off'i ial seal.
.....---.~ ~
-__ ~ _ _ {1-- ___ otary Public
My;6ommi sion~~ s ;;~l~~f-O_:L------_.
PUBLISHED ON:
06/14
~~~~~~~;:~--~-~-~----------,
NonCE Of PUIUC HWINe
The proposed amendments
would amend and reordainthe
following sections of Chapter
31, Subdivisions, and Chapter
36.1, Zoning. of the Code of
the City of Roanoke (1979), as
amended;
S36.1-25, DefInitions; subsec-
tion (b) of S36,1.576, Submis-
sion procedures: comprehen.
slve development plan;
S3f1.1-578, SJcnaturereqund
on approved comprehensive
development pl_; and 136.1-
580, Ctlenges to appnMd
developnientpl8n. of Chapter
36.1, Zoning. of the Code of
the City of RoanotIe (1979), as
amended.
I A copy of. such propoaed
amendm8/1t:$ are available fOr
mlew In the OffIce of the'CIty
Cieri<, Room 456, Noel C. Tay-
lor Municipal Bufldlng. 'Ques.
tions about the content oftne
proposed regulation shoutd be
dIrected to the omce.of P1an-
nlng, BulIdlng and Develop-
rnent,853-1730,
,
If you area peraonWltha dls.
abIlity who needs accommoda.
tlons for this heating. please
contacttheCltyQerk'sOfflce
(853-2641), before 12:00
nQOn on ThuI'8d8y, JunlI 17,
2004.
All partlel In Interest may
appear on the above date and
be heard on the question.
GIVEN under my hand thls
28JJday of May; 2004.
Mary F. Parker, City Clerk,
(2386235)
The Roanoke Times ___.._
h - - - - - - - - - - - - - - - - - - - - - - - -- -- - - - - - - - - - - - - - - - - - - - - - r - 'jIlDT1CEOF PUIUe HEMIIIC
I TO WHOM IT MAY CONCERN:
Pursuant to the provlslonl of
515.2.2204, Code of Virginia
(1950), II Imended, the
Council of the City of Roanoke
will hold a Public Hearing on
Monday, .June 21, 2004, at
7:00p.m., or as soon therelf.
ter al Ule mirtter n:"IY be
heard, In the Councll Cham-
bers, Noel C. TI)'Ior Municipal
Building. 2115 Church Avenue.
S.W., Roanoke, Vlrglnla, In
order to oonaIder amend-
ments and revisions to Chap-
ter 31, Subdivisions, and
Chapter 38.1, Zoning, of the
COde of the CIty of Roanoke
(1979), as amended.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02377231
Zoning
& Subdiv.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the fOllowing
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
~~~__day of June 2004. Witness my hand and
official seal.
--~--.:fl.._~~.:...___ Not,a.'7 Public
My commission expires ----~~-3j~b~_______.
PUBLISHED ON: 06/04
TOTAL COST:
FILED ON:
363.91
06/09/04
,The proposed amendments
would amend and reiord8ln the
following sections of Chapter
31, SubdMslons, and Chepter
38.1, Zoning, of the Code of
the City of Roanoke (1979), as
amended;
f31-4, Definitions; subsection
(b) of 531-5, Administration of
chlpter generally: general
powers and duties of agent;
f31-S, Application of and
compliance with chapter gen-
erally, by amencling subsection
(b) and IIddlnc subsection (e);
f31.8, Lot or parcel boundlry
line relocation, adjustm8flt or
alteration; sub8ectlons (a) and
(b) o1f31-25. Pre-preliminary
oonferencejaketchplan;f31.
28, PreIImlnllty plan g<enerelly,
531-27, Subdivision and con-
tents ofpreUmlnary plln; sub.
sectlons (c){1),ll'ld (e)(1)(Il)
of 531-28, ApI)r'OV8I or dlsap-
provalofpreNmlnaryplat;sub.
S8Ctlons (a),(h) ancl (I) of f31-
29,AddItlonII matetlal as part
of prellmtnary plan; subeectlon
(a) of 131-32, FIling of final
plat; by amending subsectlon
(b) and (c) of f31-33, APpnw-
ai, distribution and recording
offlnatplat genfO...." : f31-38,
I Effect.ofrecOldlngplatsaa..
,landstt;apartforpubHcuse;
subsectlon(e) off31-39, Fees
- - - -. forpl81:'lWIew:eubsectloM{a)
and {b)"of' 531-54, Off-tract
S8W1rBIIt and draln&ge teeRl-
tles;~ne(d),Ol,and
(k)off31~,Lot:sibulld/ngo,
setblckllnes;.ubsectlona(a),
(b), (e),end' (d) off31-74, 1JtiI-
!tin: f3i-86, In 18rleIa1; sub.
sectlora' (4) and (15) of 531.
104, "rerequlsltes to
eommem:ement of .radln~
operatk:tta; f31-105, Guarant)
for COMpletion of Improve.
ments, by amending subsec.
tlons (a)(l), (a)(2), (aH3),
(a)(4), ind (a)(5) lInd addIl1!
lubHCtlon {d}; f31-108, UtlIIt)'
Installattonsto be ,(llxripleted
prior to DccUpency of dwelling;
531-101, Inspections; and
f31.122; UtIlity E8Ienlentl, of
Chltpter 31. SulxfMsJona, of
the Code of the City of
Roanoke (1979), .. amended,
to aohliMI varlouapurposes,
Ineludlnillm8l'ldlngandaddlq
eerteln deflnltlons, updatlna
references to the state code
and the CIty Code, adding ref.
erences tottle Western VIr-
, glnla water Authority, clartfylnj
and arnendlnSthe 11tIpOl'ISlt)l1l.
tlesOf~eaenttothePlen.
nlng CommlSllOn with respecl
to subdMsIons, and amencllrlli
ftllngproceduresWlthra&PeC1
tosubclfWsionPlatsandplarn
as a result of the creation 0
the W81t8m Vlrglnla - Wate.
Authortty;ahd
538.1-2,$, Oeftnltlons; subsee
tJon {b)' of 538.1-576, Submls-
slon'Procedures: comprehen.
slve ~evalopment plan:
538.1-!518, Signature requlRl('
on epp(OVed CClmpRthenslW
dlWllopment plan; and f38,l
580, Changes to apP/'OVl(
develof)ment plan, ofChapte
38.1, Zoning. of the Code 0
the City of Raarme (1979), a.
amended'.
A . COpY of such Proposel
amendMents arelVlllable tol
revIew.\ll the OfI'Iceofthe CitI
Clerk, Room 458, Noel C. Tai
lor Mtlptclpal Building. Ques
tlons aIXN,rt the content oftm
Proposed.regu\al:lonshouldbf
dlracted.totheotnceofPlan
nlrw. Building and Develop
mant, ~-1730.
Ifyquifieapersonwtthadl&
abiNty who needs accominoda.
tlons for this heartnc. plelSf:
contact~the CIty Clerk's <>met.
(853.2841), before 12:00
noon on ThUl'8day, June 17,
2004.
All perties In Interest mil)
appear on the above date and
be I'Ieard on the question.
GIVEN under my hand thls
25th dey of May, 2004.
MaryF, Parker, CltyClerk,
(2377.23:1)
--------------------------------------------------+---------------------------
Authorized~..IJ ~LAJk.IJI'I/n"
Signature'_~~~~-~~J~-, Billing Services Rep~esentative
.,
'~l
~'j I i 0'1
s'de .
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of 915.2-2204, Code of Virginia (1950), as amended, the
Council of the City of Roanoke will hold a Public Hearing on Monday, June 21, 2004, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, in order to consider
amendments and revisions to Chapter 31, Subdivisions, and Chapter 36.1, Zoning, of the Code of
the City of Roanoke (1979), as amended.
The proposed amendments would amend and reordain the following sections of
Chapter 31, Subdivisions, and Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979),
as amended:
~31-4, Definitions; subsection (b) of ~3l-5, Administration of chapter generallv:
general powers and duties of agent; ~3l-6, Application of and compliance with
chapter generally, by amending subsection (b) and adding subsection ( e); ~3l-8,
Lot or parcel boundary line relocation. adiustment or alteration; subsections (a)
and (b) of ~3l-25, Pre-preliminary conference: sketch plan; ~3l-26, Preliminary
plan generallv; ~3l-27, Subdivision and contents of preliminary plan; subsections
c(l), and (c)(1 )(ii) of ~3l-28, Approval or disapproval of preliminarv plat;
subsections (a), (h) and (i) of ~3l-29, Additional material as part oforeliminarv
plan; subsection (a) of ~3l-32, Filing of final plat; by amending subsection (b)
and ( c) of ~3l-33, Approval. distribution and recording of final plat generallv:
~3l-36, Effect of recording plats as to land set apart for public use; subsection ( c)
of ~3l-39, Fees for plat review; subsections (a) and (b) of ~3l-54, Off-tract
sewerage and drainage facilities; subsections (d), 0), and (k) of ~3l-68, Lots:
building or setback lines; subsections (a), (b), (c), and (d) of ~31-74, Utilities;
~3l-86, In general; subsections (4) and (5) of ~31-104, Prerequisites to
commencement of grading operations; ~31-105, Guaranty for completion of
improvements, by amending subsections (a)(1), (a)(2), (a)(3), (a)(4), and (a)(5)
and adding subsection (d); ~31-106, Utilitv installations to be completed prior to
occupancv of dwelling: ~31-107, Inspections; and ~31-122, Utilitv Easements, of
Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as
amended, to achieve various purposes, including amending and adding certain
definitions, updating references to the state code and the City Code, adding
references to the Western Virginia Water Authority, clarifying and amending the
responsibilities of the agent to the Planning Commission with respect to
subdivisions, and amending filing procedures with respect to subdivision plats
and plans as a result of the creation of the Western Virginia Water Authority; and
36.1-25, Definitions; subsection (b) of S36.1-576, Submission procedures:
comprehensive development plan; S36.1-578, Signature required on approved
comprehensive development plan; and S36.1-580, Changes to approved development
plan, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended.
A copy of such proposed amendments are available for review in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. Questions about the content of the
proposed regulation should be directed to the Office of Planning, Building and Development,
853-1730.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 17,2004.
All parties in interest may appear on the above date and be heard on the question.
GIVEN under my hand this 25thdayof
Mav
,2004.
Mary F. Parker, City Clerk.
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 4, 2004, and Friday, June II, 2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 240 II
(540) 853-2541
Notice to Publisher:
Publish in the Roanoke Tribune once on Thursday, June 10,2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #27-166-468-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36758-062104 authorizing execution of an
Operating Agreement, dated July 1, 2004, among the City of Roanoke, the County of
Roanoke and Western Virginia Water Authority; authorizing the conveyance of certain
parcels of land, both within and without the City, and the transfer of tertain vehicles
and other equipment, upon certain terms and conditions, as contemplated in the
Operating Agreement; and authorizing certain other actions.
The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004, and is in full force and
effect upon its passage.
sn:Y~Jf~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
June 28, 2004
Page 2
pc: Diane S. Childers, Clerk, Roanoke County Board of Supervisors
P. O. Box 29800, Roanoke, Virginia 24018-0798
Bruce Grant, Director of Finance and Administration, Western Virginia Water
Authority, c/o County of Roanoke, 5204 Bernard Drive, Suite 300-C, Roanoke,
Virginia 24018
Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water
Authority
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director of Utilities
Dana Long, Manager, Billings and Collections
John Elie, Director of Technology
Kenneth S. Cronin, Director of Human Resources
Jeffery Powell, Director of General Services
Robert K. Bengtson, Director, Public Works
Sherman M. Stovall, Director, Office of Management and Budget
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 2004.
No. 36758-062104.
AN ORDINANCE authorizing execution of an Operating Agreement, dated July 1,
2004, among the City of Roanoke, the County of Roanoke and Western Virginia Water
Authority; authorizing the conveyance of certain parcels ofland, both within and without the
City, and the transfer of certain vehicles and other equipment, upon certain terms and
conditions, as contemplated in the Operating Agreement; authorizing certain other actions;
and dispensing with the second reading by title paragraph of this ordinance
WHEREAS, the City and the County have created the Western Virginia Water
Authority, and believe the Authority to be the best vehicle for ensuring the citizens of their
localities the most reliable means of providing water and wastewater treatment at the lowest
cost and best rate for customers as well as providing the best service;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager, the Mayor, and the City Clerk are hereby authorized to
execute, and to seal and attest, respectively, an Operating Agreement, dated July 1, 2004,
among the City of Roanoke, the County of Roanoke, and the Western Virginia Water
Authority, which agreement, among other things, provides for the conveyance of certain
parcels of land, within and without the City, and the transfer of certain vehicles and other
equipment, as contemplated in the Operating Agreement, upon certain terms and conditions,
all of which are more particularly described in the City Manager's letter to Council dated
June 21,2004.
H:\MEASURES\O-WESTERNVIRGINlA WATERAUTHORITY AGREEMENTEXECUTION. I.OOC
2. . The Operating Agreement among the City of Roanoke, the County of Roanoke,
and the Western Virginia Water Authority shall be in substantially the same form as that
which is attached to the above referenced City Manager's letter to Council, and shall be
approved as to form by the City Attorney.
3. The City Manager is authorized to take appropriate measures to implement the
terms and conditions of the Operating Agreement, including execution of an agreement with
the Western Virginia Water Authority assigning various contracts of the City, as provided in
the Operating Agreement.
4. Pursuant to 912 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST: ~
~ ~ j rw..~"-
City Clerk.
H:\MEASURES\O-WESTERNVlRGINIAWATERAUTHORITYAGREEMENTEXEClTl'ION. I ,DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 21, 2004
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Agreement among Roanoke, Roanoke
County, and the Western Virginia Water
Authority with Regard to Disposition of
Assets and Liabilities
The attached agreement defines the rights and obligations of the City of Roanoke,
Roanoke County, and the Western Virginia Water Authority for management of
area water and wastewater resources. It details the real property, personal
property, assets, debt, and other liabilities being transferred to the Authority as
well as requirements of the Authority to manage and operate the water and
wastewater systems of the City and County for the benefit of both localities'
citizens, effective July 1, 2004.
This document represents the efforts of more than 250 City and County
employees working together in 22 teams over 16 months to finalize the details in
the creation of the Western Virginia Water Authority. The leadership provided by
the Mayor and Members of City Council and the Council-Appointed Officers has
been invaluable. While many city departments were involved in the Authority's
inception and development, special recognition is due the Departments of
Technology, Finance, Human Resources, General Services, Public Works and
City Attorney's Office, as well as to the employees of the Department of Utilities
and the Office of Billings and Collections who will become Authority employees.
Recommended Actions:
Authorize the Mayor and City Manager to execute the attached agreement with the
Western Virginia Water Authority and Roanoke County.
Respectfully submitted,
DLB/mtm
c: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
George C. Snead, Jr., Assistant City Manager for Operations
Michael McEvoy, Director of Utilities
Dana Long, Manager, Billings and Collections
John Elie, Director ofTechnology
Ken Cronin, Director of Human Resources
Jeffery Powell, Director of General Services
Bob Bengtson, Director of Public Works
CM04-0107
OPERATING AGREEMENT
Among
WESTERN VIRGINIA WATER AUTHORITY
And
CITY OF ROANOKE, VIRGINIA
And
COUNTY OF ROANOKE, VIRGINIA
Dated as of June 30, 2004
OPERATING AGREEMENT
THIS OPERATING AGREEMENT, dated as of June 30, 2004 (the "Agreement"), is
made among the CITY OF ROANOKE, VIRGINIA, a political subdivision of the
Commonwealth of Virginia (the "City"), the COUNTY OF ROANOKE, VIRGINIA, a
political subdivision of the Commonwealth of Virginia (the "County"), and the WESTERN
VIRGINIA WATER AUTHORITY (the "Authority"), a public body politic and corporate of
the Commonwealth of Virginia,
WITNESSETH:
WHEREAS, a recent drought and the need to ensure the long-term supply of water in the
Roanoke Valley, and the need to expand and upgrade the wastewater treatment facility currently
serving the Roanoke Valley, have focused the need for a regional approach to the provision of
water and wastewater treatment services;
WHEREAS, after extensive discussions, representatives of the City and the County
have concluded that a "full service" water and wastewater authority would be the best vehicle for
ensuring the citizens of their localities the most reliable means of providing water and
wastewater treatment at the lowest cost and best rate for customers, as well as providing the best
servIce;
WHEREAS, the Virginia Water and Waste Authorities Act, Title 15.2, Chapter 51,
;);)15.2-5100, et seq., Code of Virginia (the "Act"), provides full authority for the City and the
County to create an independent authority that would be responsible for the supply, treatment,
distribution and transmission of water and the collection and treatment of wastewater;
WHEREAS, the City and the County have created the Western Virginia Water Authority
(the "Authority"), guided by the following principles:
1
1. That the assets and liabilities of the City and of the County water and wastewater
utilities would be merged into one full service authority created pursuant to the Act, to be
responsible for the supply, treatment, distribution, and transmission of water and the collection
and treatment of wastewater.
2. In establishing and operating the Authority:
a. Both localities would have equal representation on the
Authority's governing body.
b. The assets and liabilities of the City and the County utility
systems would be pooled.
c. Over a mutually agreeable period oftime, the water and
wastewater treatment rates of the City and the
County will be equalized;
WHEREAS, in incorporating the Authority, the City and the County agreed that the
purposes for which the Authority was created are to exercise all the powers granted the
Authority to acquire, finance, construct, operate, manage and maintain a fully integrated water,
wastewater, sewage disposal, and related facilities pursuant to the Act. While the Authority is
also authorized by its Articles of Incorporation to acquire, finance, construct, operate, manage
and maintain a stormwater control system and related facilities, pursuant to the Act, the City and
the County desire to and do hereby retain the operation and management of their respective
stormwater management systems and programs for an indefinite period;
WHEREAS, the City and the County have agreed that the initial principal office of the
Authority will be at 2012 South Jefferson Street, Suite 200, Roanoke, Virginia 24014;
WHEREAS, the City and the County have agreed to convey the System, as herein
defined, to the Authority; and,
2
WHEREAS, the Authority agrees to accept the System from the City and the County,
and to use and operate the System for the benefit of the citizens, businesses and other persons in
the City, the County, and elsewhere.
NOW, THEREFORE, in consideration of the foregoing and the representations,
warranties, and agreements contained herein, the City, County and the Authority agree as
follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions
The following words and terms have the following meanings unless the context otherwise
requires:
"Authority" means the Western Virginia Water Authority.
"Closing" means the closing of the transactions contemplated III this Agreement as
provided in Section 8.1.
"Closing Date" means the time and date ofthe Closing as determined pursuant to Section
8.1.
"City" means the City of Roanoke, Virginia.
"County" means the County of Roanoke, Virginia.
"Localities" means the City of Roanoke and the County of Roanoke collectively.
"System" means all of the City's and the County's water and sewer systems as defined in
Section 2.1.
"Real Property" means the real property included in the System as identified on Exhibit
A (real property of the City to be conveyed to the Authority) and Exhibit B (real property of the
County to be conveyed to the Authority), both of which exhibits are attached hereto.
"Rights and Privileges" means all of the licenses, possessory interests, unwritten
easements and other rights and privileges, including judgments, possessed, owned or
3
enjoyed by the Localities as of the date of this Operating Agreement in the current
operation of the System including, but not limited to, easement rights where parts of the
System are on property owned in fee by either of the Localities or where no formal,
written easements have been conveyed.
ARTICLE II
PURCHASE AND SALE OF SYSTEM
Section 2.1. Purchase and Sale of System
At the Closing, the Localities agree to sell, assign, transfer, convey, and deliver to the
Authority, and the Authority agrees to purchase, accept and acquire from the Localities, the
System, as defined herein, in its then "as is" condition, including, without limitation, (i) all of the
Real Property and equipment and the Rights and Privileges described on Exhibits A and B
attached hereto, together with any easements or any other interest in land owned by the
Localities for installation and location of any portion of the System or otherwise used by the
Localities in operating and maintaining the System, (ii) all such assets hereafter acquired by the
Localities and used as part of the System prior to the Closing, (iii) all federal, state and local
governmental licenses, permits, and other authorizations and approvals (to the extent that they
are transferable) held by the Localities which are necessary for or used in the operation of the
System, (iv) the rights of the Localities under all contracts and leases relating to the System (to
the extent that they are transferable), (v) all current employees in good standing of the Localities
who are employed to operate the System, and (vi) any and all personal property and cash,
securities, software, inventories, intangible assets, and accounts receivable relating to the
System, including amounts on deposit in the City's and the County's respective water and waste
water enterprise funds. Such assets, employees, and property to be sold and transferred will be
hereinafter referred to collectively as the "System."
4
Section 2.2 Assumed Liabilities
At the Closing, the Authority will assume the then-existing liabilities and obligations of
the Localities relating to the System which were incurred in the ordinary course of business of
the Localities, a list of which is set forth on Exhibits C (City), and D (County), however, the
Authority will not assume any liabilities with respect to (i) income and franchise taxes, (ii)
violations of federal, state or local law, (iii) breaches of contract which occurred before Closing,
(iv) matters which do not relate to the System, or (v) any long term debt incurred in connection
with the System, except as set forth in Section 2.3. After the June 30, 2004, audits of the
Localities are complete, the Localities will update Exhibits C and D to reflect the then-existing
liabilities and obligations to be assumed by the Authority.
Section 2.3 Localitv Compensation Payments
(a) The Authority shall pay to the Localities amounts equal to the scheduled
payments of principal and interest due on bonds issued by the Localities in connection with the
System which are currently outstanding (the "Locality Compensation Payment"). Such
payments shall be paid in the amounts and five working days before the dates shown on Exhibit
F (City) and G (County) attached hereto and shall be made in funds which are immediately
available to the Localities. The Authority may prepay the amounts in accordance with the same
terms and rates of the obligations as shown on Exhibits F and G but such prepayments shall not
relieve the Authority of its obligation to pay the remaining amounts shown in full. If either of
the Localities prepay or refund any of such bonds and realizes net debt service savings, such
Locality shall reduce the payments shown on Exhibit F and G to reflect such net debt service
savings. In the event the Authority determines to amend, refinance, refund or otherwise modify
such obligations as are shown on Exhibits F and G, the Localities will cooperate with the
Authority at no cost to the Authority.
5
(b) Such payments shall be made exclusively from revenues received by the
Authority from rates, fees, and other charges paid by users of its water and sewer systems and
available to it for such purpose. The Authority agrees to fix, charge, and collect rates, fees and
other charges from users of its water and sewer systems that will be sufficient to make such
payments and to pay all expenses of and other charges against its water and sewer systems and to
revise the same from time to time as may be necessary. Anything herein to the contrary
notwithstanding, the Authority may make such payments from the proceeds of any bonds issued
by it for such purpose.
It is the intent of the parties to transfer the revenue bond debt ofthe Localities' System to
the Authority. If this transfer is not completed by July I, 2004, the Authority shall pay to the
Localities amounts equal to the scheduled payments due on such bonds in accordance with the
provisions of this section. In addition the Authority shall comply with the revenue covenants in
the financing agreements or the trust indentures for these revenue bonds. The Locality
Compensation Payments shall be on parity with these revenues bonds.
Section 2.4 Collection of Accounts Receivable
The Localities agree that the Authority has the right to receive all payments for services
furnished by the System collected on or after the year-end closing procedures for the year ending
June 30, 2004, including all payments for services for the Localities' prior billings, and such
amounts will be paid promptly to the Authority. The obligation to pay any payments that either
Locality may owe to the other for water or waste water service rendered prior to July 1, 2004, is
hereby forgiven.
ARTICLE III
REPRESENTATIONS AND WARRANTIES OF THE LOCALITIES
The Localities represent and warrant to the Authority the following as of the date of this
Agreement except as otherwise provided:
6
Section 3.1 Authoritv Relative to this Al!reement
The Localities each have the power and authority to execute and deliver this Agreement,
to sell and convey the System to the Authority, to carry out their duties and obligations under this
Agreement and to consummate the transactions contemplated hereby. The execution and
delivery of this Agreement by the Localities and the consummation by the Localities of the
transactions contemplated hereby have been duly authorized by the Localities' governing bodies.
No other proceedings on the part of the Localities are necessary to authorize this Agreement and
the transactions contemplated herein.
Section 3.2 Non-Contravention
The execution and delivery by the Localities of this Agreement does not, and the
consummation of the transactions contemplated hereby will not, (i) violate or result in a breach
of any provision of the Localities' charters, (ii) violate or constitute a default under the terms,
conditions or provisions of any note, bond, mortgage, lien, lease, agreement, license, indenture,
instrument, or other instrument or obligation to which the Localities are a party or by which the
Localities or the System is bound, or (iii) violate any order, writ, injunction, arbitration award,
judgment, decree, statute, rule or regulation applicable to the Localities or the System.
Section 3.3 No Litil!ation
Except for certain negotiations with the Virginia Department of Environmental Quality
concerning a Consent Order relating to the rehabilitation of the Localities' integrated sewer
collection system and the regional treatment plant, there are no actions, suits, claims,
investigations or proceedings (legal, administrative or arbitrative) pending, or to the best of
Localities' knowledge threatened, whether at law or in equity and whether civil or criminal in
nature, before any court, arbitrator, or any governmental department, commission, agency or
instrumentality which would have a material adverse affect upon: (i) any license, grant,
7
assignment, franchise, right-of-way, easement, or right reasonably necessary for the ownership
and operation of the System; or (ii) the ability of each locality to perform its obligations under
this Agreement. Furthermore, there are no existing judgments, orders, or decrees of any such
court, arbitrator, governmental department, commission, agency or other instrumentality which
have or would have a material adverse effect as described in the preceding sentence.
Section 3.4 Consents and Approvals
Other than as contemplated herein, no notice, consent, approval, waiver or other action of
any kind is required to be obtained by the Localities by virtue of the execution hereof by the
Localities or in connection with the consummation of any of the transactions contemplated
herein.
Section 3.5 Licenses and Permits; Compliance with Laws
The Localities have obtained and hold all licenses, certificates, permits, franchises,
approvals and rights from appropriate federal, state or other public authorities required to own
and operate the System and to conduct its business as such business is now being conducted and
for the services it provides. The Localities agree to cooperate with the Authority in transferring
all permits necessary for the operation of the System to the Authority.
Section 3.6 Personal Property
(a) Motor vehicles. On July 1, 2004, the Localities shall transfer, convey, and deliver
to the Authority title to those motor vehicles identified in Exhibit H (vehicles of City to be
transferred to Authority) and Exhibit I (vehicles of County to be transferred to Authority).
Such transfer shall only occur on July 1, 2004, if the Authority has in place motor vehicle
liability insurance for such vehicles satisfactory to the Localities. If such insurance is not in
place on July 1,2004, such transfer of title shall not occur until such insurance is in place. These
vehicles shall be transferred to the Authority "as is" with no warranties.
8
(b) Equipment. On July I, 2004, the Localities shall transfer, convey, and deliver to
the Authority that equipment and office furnishings identified in Exhibits J (equipment and
furnishings valued at over $5,000 to be conveyed to the Authority by the City) and Exhibit K
(equipment and furnishings valued at over $5,000 to be conveyed to the Authority by the
County), as well as all other equipment, office furnishings, and tangible personal property of
lesser value used in connection with the System. This equipment shall be transferred to the
Authority "as is" with no warranties.
Section 3.7 Title to Real Propertv
(a) The Localities will, as part of the sale of the System to the Authority, convey the
parcels of Real Property described in Exhibits A and B. The Localities will convey title to this
real property by Special Warranty deed, subject to any and all encumbrances and easements of
record. The Localities may reserve the right to use for public recreational purposes some of the
real property to be conveyed.
(b) The Localities will, as a part of the sale of the System to the Authority, assign to
the Authority their rights to use all water and sanitary sewer easements of record used in
connection with the System.
(c) The City hereby grants to the Authority a license to use the City's rights-of-way
to maintain and operate the System, subject to such reasonable terms and conditions as may be
established by the City.
(d) So long as it would not interfere with the operation of the System, the Authority
agrees to reconvey to the Localities at no cost such easements as the Localities may need on the
Real Estate described in Exhibits A and B in the future for other public purposes.
(e) The County reserves the right to construct and operate facilities and programs at
Spring Hollow Reservoir as identified in the Recreation Master Plan for Spring Hollow
9
Reservoir and approved by the County on December 3, 1996. All construction shall be
coordinated through the Authority.
(f) The City reserves the right for its residents, and those of Roanoke County, to
continue to use the property at Carvins Cove conveyed to the Authority for public recreation uses
such as, but not limited to, boating, fishing, bicycling, picnicking, horseback riding, and hiking,
subject to such reasonable regulations and user fees as may be established by the Authority.
(g) The City agrees to maintain all recreational facilities including tennis courts,
public restroom facility, associated fencing, walkways, lighting, and landscaped areas at the
Crystal Spring Water Treatment Plant.
Section 3.8 No Violations of Law
To the best of the Localities' knowledge, their participation in this Agreement does not
cause a violation of any federal, state or local law, statute, rule, regulation or ordinance related to
or in any way connected with matters contained in this Agreement.
Section 3.9 All Assets
The Localities represent and warrant that they are conveying to the Authority all of the
assets of the System owned by the Localities which are currently used for the operation and
maintenance of the System, except as otherwise specifically agreed to by the parties.
Section 3.10 1999 Water Al!reement.
This Agreement and the creation of the Authority supersede the provIsIOns of the
September 30, 1999, agreement between the Localities relating to the sale of water, joint use of
certain water and sewer lines, and metering water flow, and that agreement is terminated
effective July I, 2004.
10
ARTICLE IV
REPRESENTATIONS AND WARRANTIES OF THE AUTHORITY
The Authority represents and warrants to the Localities the following as of the date of
this Agreement, except as otherwise provided:
Section 4.1 Authoritv Relative to this Ae:reement
The Authority has the power and authority to execute and deliver this Agreement, to
carry out its duties and obligations under this Agreement and to consummate the transactions
contemplated hereby. The execution and delivery of this Agreement by the Authority and the
consummation by the Authority of the transactions contemplated hereby have been duly
authorized by the Authority's governing body. No other proceedings on the part of the Authority
are necessary to authorize this Agreement and the transactions contemplated herein.
Section 4.2 Non-Contravention
The execution and delivery by the Authority of this Agreement does not, and the
consummation of the transactions contemplated hereby will not, (i) violate or constitute a default
under the terms, conditions or provisions of any note, bond, mortgage, lien, lease, agreement,
license, indenture, instrument, or other instrument or obligation to which the Authority is a party
or by which the Authority is bound, or (ii) violate any order, writ, injunction, arbitration award,
judgment, decree, statute, rule or regulation applicable to the Authority.
Section 4.3 No Litie:ation
No litigation, proceeding or controversy is pending against the Authority, or to the best of
its knowledge threatened, before any court or any governmental agency which would have a
material adverse effect upon the ability of the Authority to perform its obligations under this
Agreement or the operations of the System.
11
Section 4.4 Consents and Approvals.
No notice, consent, approval, waiver or other action of any kind is required to be obtained
by the Authority by virtue of the execution hereof by the Authority or in connection with the
consummation of any of the transactions contemplated herein.
Section 4.5 No Violations of Law
To the best of the Authority's knowledge, the participation of the Authority in this
Agreement does not cause a violation of any federal, state or local law, statute, rule, regulation or
ordinance related to or in any way connected with matters contained in this Agreement.
ARTICLE V
COVENANTS OF THE LOCALITIES
Section 5.1 Access to Information.
From the date hereof until the Closing, the Localities will afford the Authority and its
authorized representatives reasonable access, during normal business hours and upon reasonable
notice, to all of the assets, properties, books, records and agreements of the Localities relating to
the System. The Authority will pay all costs of copying any records and all other costs incurred
by the Localities in compliance with this provision.
Section 5.2 Fiscal Al!ent.
The Connty shall act, until such time as the Authority makes further arrangements, as
fiscal agent for the Authority for a reasonable fee to be established by the Connty. As fiscal
agent, the County shall process accounting and all disbursements including payroll, purchasing,
general ledger and accounts payable. Authority staff shall have access to the County systems in
order to provide necessary information. All cash of the Authority may be invested by the
County Treasurer in a pooled cash arrangement. Investment income will be allocated to the
12
Authority on a monthly basis. Separate long term investments may be made in the name of the
Authority.
Section 5.3 FinanciaI/Accountine:.
(a) The City agrees to transfer to the Authority its license and rights to use its
Sunguard customer information, receipting, and billing system.
(b) The City will provide network, PC, email, web services, data storage for
billing and in general all of the Authority's necessary computer support functions, in
return for reasonable charges for the costs ofthe same made to the Authority by the City.
(c) The County agrees to permit the Authority to use the following County systems,
for a reasonable fee to be established by the County:
1. Tier Technology Systems for accounting, purchasing, asset
management, and budgeting.
2. Lawson System for payroll and human resources.
Section 5.4 Fleet Manae:ement.
The Localities agree to provide vehicle maintenance services and fuel to the Authority, at
such reasonable rates as are mutually agreed to by the respective parties may establish either at
the Localities' garages or at the Roanoke County School Division fuel facility.
Section 5.5 Geoe:raphic Information.
(a) The Localities will maintain parcel mapping information and provide it to the
Authority in ESRI or some other mutually agreed upon format at cost.
(b) The Localities will develop a site plan review process with the Authority, and
make appropriate amendments to their codes in order to implement the process.
13
Section 5.6 Retirement.
(a) The City agrees to permit those City employees who are covered by the City's
retirement system who transfer to the Authority on July 1, 2004, to remain in such system,
subject to the condition that the Authority shall make such contributions to the City's retirement
plan on behalf of such employees as the City would have made if such employees had continued
to work for the City.
(b) County employees and new employees hired by the Authority shall be covered
under the Virginia Retirement System (VRS).
Section 5.7 Other Services
The Authority may contract with the Localities to provide such other services as both
deem appropriate for a reasonable fee.
ARTICLE VI
COVENANTS OF THE AUTHORITY
Section 6.1. Secure N ecessarv Consents. Etc.
The Authority will use its best efforts to obtain all consents, approvals and agreements
required on its part to carry out the transactions contemplated by this Agreement.
Section 6.2 Future Services.
The Authority agrees that it shall provide water and sewer utility services to the
Localities using the System, and any new additions or improvements to the System as it may
undertake, at just and equitable rates to all customers.
On and after July 1, 2004, the Authority will be responsible for imposing and collecting
fees and charges sufficient to operate the System, as established by the Authority, including fees
for water, wastewater treatment, connection fees, meter charges, and related use fees. It is the
intent and recommendation of the Localities that wastewater and water rates charged their
citizens by the Authority be equalized, using the six-year phase-in period and rate schedules as
14
recommended by Black and Veatch Corporation in its final rate study report dated February 20,
2004. Once equalized, such rates shall remain equal for System users in the City and the
County.
Section 6.3 Extensions of the System.
The Authority shall not construct, establish or authorize an extension of a water or sewer
transmission line that will provide multiple individual service lines or laterals, nor construct,
establish or authorize any pump station or sewer force mains, unless that extension, pump station
or force main is specifically approved by the City or County as being substantially in accord with
that locality's adopted comprehensive plan as provided in Section 15.2-2232 of the Code of
Virginia.
Section 6.4 Personnel.
(a) It is the intent of the Localities that all of their employees currently employed to
provide services in connection with the System who are in good standing as ofJuly 1, 2004, and
whose position with the City or the County is being terminated as of that date, will be offered
employment with the Authority. It is the intent of the Authority to offer such employment.
(b) On and after July 1, 2004, neither the City nor the County shall be responsible for
the payor benefits of those employees hired by the Authority to operate the System, and the
Authority shall be responsible for establishing and providing for its employees on such terms and
conditions as may be established by it, if it chooses to do so, including, but not limited to the
following:
1. Pay rates, job classification, and job descriptions.
2. Health insurance.
3. Dental insurance.
4. Basic and optional life insurance.
15
5. Deferred compensation plan. It is the intent of the parties
that this plan be administered by the International City
Managers Association (lCMA).
6. "Flex" spending accounts for medical expenses and
dependent care. It is the intent of the parties that the
County's administrator of its accounts, Benefit One,
manage them for the Authority.
7. Long-term disability and other forms of insurance.
8. Employee assistance, training and development, and tuition
assistance programs.
9. Savings bond programs.
(c) The City agrees to permit employees of the Authority to receive medical
services at its Health Clinic on Kirk Avenue in the City, for such period of time and for
such reasonable fees as may be established by the City.
Section 6.5 Secnritv Services at Carvins Cove
The Authority agrees to provide at no charge security services, maintenance of
fire trails, and fire planning activities for the portions of the Carvins Cove Natural
Reserve being retained by the City for a period of three (3) years. This may be extended
upon mutual agreement by both parties.
ARTICLE VII
CLOSING AND EFFECTIVE DATE
Section 7.1 Time and Place of Closinl!; Effective Date
a) The closing (the "Closing") of the transactions contemplated in this Agreement
shall take place July 1, 2004. A pre-closing, at which time all documents, instruments and
conditions required to be delivered or satisfied by this Agreement shall be delivered and
satisfied, but held in escrow pending the Closing, shall take place at 10:00 a.m., Roanoke,
Virginia time, on
at the offices of
, or at such other time, date and/or place as may be mutually agreed upon in writing
16
by the parties hereto (the time and date of closing determined as provided herein being
hereinafter referred to as the "Closing Date").
(b) This Agreement shall take effect when executed by the Localities. The Authority
shall commence operation, and the Localities shall be relieved of all of their obligation to
manage, maintain, and operate the System at 12:01 a.m. on July 1, 2004. The Authority may
undertake action, as necessary, to put in place operational systems before July 1, 2004, so that
such System will be functional on that date.
ARTICLE VIII
MISCELLANEOUS
Section 8.1 Expenses; Closinl! Costs
All expenses incurred by or on behalf of the parties hereto in connection with the
authorization, preparation, execution and consummation of this Agreement, including, without
limitation, all fees and expense of agents, representatives, counsel and accountants employed by
the parties hereto, shall be borne solely by the party who shall have incurred the same, except as
otherwise expressly provided in this Agreement. The Authority shall be responsible for all
recording fees, if any, incurred in connection with the conveyances to the Authority pursuant to
this Agreement.
Section 8.2 Cooperation
The parties hereto agree to cooperate in making effective the transactions contemplated
hereby, and each ofthem will, at the request of the other, join in taking any action which, though
not specified herein, may be reasonably required to be taken in order to consummate the
transactions contemplated hereby.
Section 8.3 Further Assurances
From time to time after the Closing, the Localities will. execute such additional
instruments of assigmnent and conveyance and other documents and take such other actions as
17
may be necessary or appropriate to carry out the intent of this Agreement and to vest title or
convey rights in and to the System in the Authority.
Section 8.4. Notices
Any and all notices herein provided for or relating to the transactions herein provided for
will be in writing and will be deemed to have been sufficiently given to the City and the County
if delivered by hand or mailed, postage prepaid, by first class mail, addressed to:
City Manager
City of Roanoke
215 Church Avenue
364 Noel C. Taylor Municipal Building
Roanoke, Virginia 24011
County Administrator
County of Roanoke
5204 Bernard Drive, S.W.
Roanoke, Virginia 24018
and to the Authority if delivered by hand or mailed, postage prepaid, by first class mail,
addressed to:
Director, Western Virginia Water Authority
2012 South Jefferson Street, Suite 200
Roanoke, Virginia 24014
Section 8.5 Headine:s
Section and subsection headings in this Agreement are for convenience only and are not
to be construed as a part hereof or in any way limiting or amplifying the provisions hereof.
Section 8.6 Entire Ae:reement; Modification
This Agreement constitutes and contains the entire agreement of the parties hereto and
supersedes any and all prior negotiations, correspondence, understandings, and agreements
between the parties respecting the subject matter hereof and may not be modified, altered or
changed in any manner whatsoever except by written agreement between the parties hereto.
18
Section 8.7 Counterparts.
This Agreement may be executed in several counterparts, each of which will be deemed
an original, but all of which together will constitute one and the same instrument.
Section 8.8 Successors and Asshms
This Agreement will inure to the benefit of and be binding upon the successors of any
party hereto, but no right or liability or obligation arising hereunder may be assigned or
transferred by any party except by operation of law.
Section 8.9 Governin!! Law
This Agreement and the transactions contemplated hereby will be governed by and
construed and enforced in accordance with the laws of the Commonwealth of Virginia.
Section 8.10 Survival of Representations. Warranties and A!!reements.
The representations, warranties and continuing agreements of the Localities and the
representations, warranties and continuing agreements of the Authority made in this Agreement
and in the documents delivered pursuant hereto will survive the execution and delivery of this
Agreement and the consummation of the transactions contemplated hereby.
IN WITNESS WHEREOF, the City and the County, and the Authority have caused this
Operating Agreement to be executed in their names by their duly authorized officers as of the
date first above written.
CITY OF ROANOKE, VIRGINIA
COUNTY OF ROANOKE, VIRGINIA
By
Ralph K. Smith, Mayor
By
Richard C. Flora, Chairman
ATTEST:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By
Darlene L. Burcham, City Manager
19
ATTEST:
COUNTY OF ROANOKE, VIRGINIA
By
Diane S. Childers, Clerk Elmer Hodge, County Administrator
ATTEST: WESTERN VIRGINIA WATER AUTHORITY
By
Secretary Chair
APPROVED AS TO FORM: APPROVED AS TO FORM:
City Attorney County Attorney
APPROVED AS TO EXECUTION: APPROVED AS TO EXECUTION:
City Attorney County Attorney
APPROVED AS TO FORM: APPROVED AS TO EXECUTION:
Authority Counsel Authority Counsel
20
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Exhibit K
LIST OF EXHIBITS
TO
OPERATING AGREEMENT
AMONG
WESTERN VIRGINIA WATER AUTHORITY
AND CITY OF ROANOKE AND COUNTY OF ROANOKE
Real Property of City to be Conveyed to Authority
Real Property of County to be Conveyed to Authority
List of City Obligations/Liabilities to be Assumed by Authority
List of County Obligations/Liabilities to be Assumed by Authority
Instrument of Assumption of Liabilities Deleted
Schedule and Amounts of Payments of Principal/Interest on Bonds to
be Paid to City
Schedule and Amounts of Payments of Principal/Interest on Bonds to
be Paid to County
List of City Vehicles to be Transferred to Authority
List of County Vehicles to be Transferred to Authority
Equipment and Furnishings valued at over $5,000 to be Conveyed to
Authority by City
Equipment and Furnishings valued at over $5,000 to be Conveyed to
Authority by County
H:\A1vfISC\A-OperatingAgreementWVW AExhibitsList.doc
Parcels Within City of Roanoke To Be Conveyed to Water Authority
Item Name Parcel Id Comments
Sports Complex Well 1040401 Approx. 30,909 SF to transfer - see Exhibit #11
Fire Station #8 Well 1051601 Approx. 5,224 SF to transfer - see Exhibit #19
Peakwood Pump Station 1090604 Entire parcel to transfer
Lakewood Pump Station 1350601 Approx. 7,976 SF to transfer - see Exhibit #9
Jefferson Hills Lift Station 1390216 Entire parcel to transfer
Park Lane Lift Station 1400214 Entire parcel to transfer
Grandin Court Tanks 1570101 Approx.1 ()4,485 SF to transfer - see Exhibit #33 (SF to be reduced)
Round Hill Reservior 2151222 Entire parcel to transfer
Delray Pump Station 2280202 Entire parcel to transfer
Carroll Avenue Tank 2330901 Entire parcel to transfer
Washington Heights Tank 2770406 Entire parcel to transfer
Sand Road Borrow Pit 3250229 Entire parcel to transfer
3250429 Entire oarcel to transfer
3250430 Entire parcel to transfer
3250431 Enlire oarcel to transfer
3250432 Entire parcel to transfer
3250433 Entire oarcel to transfer
3250505 Entire oarcel to transfer
3250506 Entire parcel to transfer
3250801 Entire parcel to transfer
ULS Hollins Building 3280201 Entire parcel to transfer
Mill Mountain Tanks 4050306 Aoorox. 4,740 SF to transfer - see Exhibit #15
4160108 Approx. 10,421 SF to transfer - see Exhibit #15
Crystal Spring Filtration Plant 4060502 Approx. 27.7 Acres to transfer - see Exhibit #12
Chaoel Forest Pumo Station 4100204 Entire oarcel to transfer
Riverland Road Tank 4180102 Aoorox. 16.7 Acres to transfer - see Exhibit #21
Mount Pleasant Pump Station 4250203 Approx. 11,967 SF to Iransfer - see Exhibit #16
Garden City Well #1 4260505 Aoorox. 9,722 SF to transfer - see Exhibit #22 .
, .--. - .. . .C.-' "-' . . .
.. -. .~ --." -,-.,,-- ... .,
Wastewater Treatment Plant 4330301 All parcel$\r'ilhsfer';: fuill\iDli!p~tC:;~I~Pl:\irfgi;Qr:l$6Ii!:lated.irifo g or!) p;\ttcels
Garden City Well #3 4360401 Aoprox. 4,616.4 SF to transfer - see Exhibit #24
4360402 Aoprox. 4,434.3 SF to transfer - see Exhibit #24
Garden City Well #2 4360503 Approx. 6057 SF to transfer - see Exhibit #23
4360504 Aoorox. 8857 SF to transfer - see Exhibit #23
Muse Springs Well 4360601 Entire parcel to transfer
4360604 Entire oarcel to transfer
Mount Pleasant Tank 4440737 Entire parcel to transfer
Garden City Pump Station 4471209 Entire parcel to transfer
Garden City Reservior 4500201 Approx. 12.6 Acres to transfer - see Exhibit #29
4510930 Aoorox. 0.3 Acres to transfer - see Exhibit #29
New Hope Well 4530206 Entire parcel to transfer
220 Tank 5380121 Entire parcel to transfer
220 Pump Station 5380122 Entire parcel to transfer
"eakwood Reservior 5440102 Approx. 22,532 SF to transfer - see. Exhibit #28
ugene Drive Tank 6050503 Entire parcel to transfer
3tatesman Pump Station 7180103 Entire parcel to transfer
~CIT Tank 7320103 Entire parcel to transfer and 2.6 acre access easement on MB 1, PG 1787
EXHIBIT A
Parcels Outside of City of Roanoke to Be Conveyed to Water Authority
Properties Located in Roanoke County
Item Name
Parcelld
Comments
Carvins Cove Area 018.00-01-05.00-0000 Entire parcel to transfer
018.00-01-09.00-0000 Approx. 165.7 acres to transfer - see Exhibit #35
Hollins Water Tank 027.08-02-15.00-0000 Entire parcel to transfer
Boxley Hills Pump Station 038.06-09-02.00-0000 Entire_parcel to transfer
Sewer Line - Florist Road Area 038.11-01-01.00-0000 Entire parcel to transfer
Falling Creek Pump Station Entrance 051.03-02-20.00-0000 Entire parcel to transfer
Smith Spring 060.15-01-23.00-0000 Entire parcel to transfer
Vi!:9inia Avenue Regulator Valve 060.20-01-12.00-0000 Entire parcel to transfer
Sewage Di~osal Plant Land 070.11-01-01.00-0000 Entire parcel to transfer
Franklin Road - Back Creek 107.00-01-05.00-0000 Entire parcel to transfer
Properties Located in Botetourt County
Item Name
Parcelld
Comments
Catawba Tunnel Intake 85-81-B Entire parcel to transfer
Carvin Cove Area 99-1 Approx. 1017.2 acres to transfer - see Exhibit #35
Tinker Creek Tunnel Intake 100-48 Entire parcel to transfer
Carvin Cove Area 100-78 & 100-78A Approx. 8.6 acres to transfer - see Exhibit #35
Roa Juvenile Detention Center 108(9)2A Easement for waterline
Properties Located in Bedford County
Item Name
Parcelld
Comments
Beaverdam & Fallin Creek Reserviors
Parkwa Water Tank
Fallin Creek 10" Waterline
Water valves Bedford Co Elem School
120A 10
1371 3B
Entire
155A A 68
Properties Located in Salem
Item Name
Parcel Id
Comments
Pumpin Station on Hemiock Road
224-1-5.1
arcel to transfer
Portions ofCarvins Cove Natural Reserve to Transfer to the Western Virginia Water
Authority
In Roanoke County, tax parcel 018.00-01-05.00-0000 and portions of tax parcel 018.00-
01-09.00-0000 below the 1200 foot elevation contour including and adjacent to the
backwater pool created by the Carvins Cove Dam and the southeasterly most out-parcel
above and below the 1200 foot elevation contour adjacent to the backwater pool created
by the Carvins Cove Dam that includes the Carvins Cove Treatment Plant.
In Botetourt County, tax parcels 85-81-B and 100-48, portions of tax parcels 99-1,100-
78, and 100-78A below the 1200 foot elevation contour including and adjacent to the
backwater pool created by the Carvins Cove Dam.
In Botetourt County, the City of Roanoke's easements contained with tax parcels 85-81-
Band 100-48, portions of tax parcels 99-1,100-78, and 100-78A.
en
Qi
'E
Qi
a.
o
~
0..
...
I
mo"," ~<')com
CONN Or---Nm
O(Y)OO (Y)OL{)T-
000 0000
mL()"," ","comL()
om"," com~r---
'r"NO COT-C\lN
,......-..- 0,......-,....
000 0000
1:l1:l1:l 1:l1:l1:l1:l
QiQiQi QiQiQiQi
Qi Qi Qi Qi Qi Qi Qi
000 0000
co . _ _ _
Na:>..-T-M<OOv
r---r---<')ONO<')<')O
O","N <')NL()N
00000000
OOO~OOOO
mCO<')w","<')mL()
OT-ODOOO,....,......
T-NOOC:OONN
,....T-OuOOT-'l""-
..................Q)-................
~~~Qi~~~~
0..0..0..00..0..0..0..
-
co ~
N r---
N CO
o 0
<') co L()
~ co r---
L() "'" ~
~ ~ 0
o 0 L()
N 0
~r---r---r---O<')N<')N L() <') r---
<')r---r---r---ON<')L()~ ","NN ~~~ co
","NNNmONNO ~"'"<') .CON ~
ooooo~ooo OT-O"- ..-~~ 0
~OOO~L{)(Y)"-N NOO(Y) ~..-..- ,......
<')<')<')<,)OO~N~ ONO"," L()r---L() "'"
","<')<')<')r---0L()r---0 NO<')O ~oco 0
"'-T-..-T-..-..-,....OO T-N~L{) """'MC\I T-
000000000 O..-T-(Y) 0..-..- 0
1:l1:l1:l1:l1:l1:l1:l1:l1:l 1:l1:l1:l~ <')1:l1:l 1:l
QiQiQiQiQiQiQiQiQi QiQiQi ~QiQi Qi
QiQiQiQiQiQiQiQiQi QiQiQi1:l 1:lQiQi Qi
000000000 OOom mOO 0
~comr---r---L()L()L()<')mL()"'"L()O O<')","<')CO
L()mcomr---<')mL()r---~co","<,) CONCOL()
<')L()L()L()ON~NCOOO~OL() ","<')L()<')<')
00~0000000000r---r---<')~~000
0000000000000"-00"-00 0
Q)r---r---r---COL()CO~CO~NNOONO<')L()o<')r---
O<,)CO<')~L()~NCON~O<,)OOONCO N
OT-T-T-OOO"""'VOONLDT-aONNT-O
OT-T-T-O..-OO..-OO..-T-..-MT-..-..-""C..-
..............................................................................................w.....
~~~~~~~~~~~~~~~~~~Qi~
0..0..0..0..0..0..0..0..0..0..0..0..0..0..0..0..0..0..00..
L()
<')
m
~
o
"'"
co
~
o
1:l
Qi
Qi
o
~
"'"
m
~
o
o
"'"
co
~
-
~
0..
o
-
1:l
l!!
~
~
en
c
ro
~
-
~
~~
N<')~L()O","OON CO mL() ~ "'"CONN ","or---w Nm
OOT-(Y)L{)O..-T-C\I 0 ~~ 0 O"-C:Ov 0..-..-('\1 NO
NN~~~~~NNt~tN~~M~~MN~~~~~~~~~~~~
OOOOOOOOO~O~OOOOOOOOOOOOOOOOOOOO
I I I I I I r I lOr 0 I I I I I I I I I I I I I I I I I , I I
OO..-~O~L{)N(Y).....Qim.....,......L{)L{)L{)T-(Y)(Y)T-COOO(Y)NNm,......NN..-om
..-..-OT-~OOOO.....02~..-T-T-OOOO~OOOO..-..-OOO~..-
r---r---COCOr---cor---","CO00 Or---COCO com COCO L()r---CO<')NNCOr---","","or---co
COCO<')COr---NCOCOL()OO","oomcococor---coco","mNcor---r---r---commL()Nr---
Qi
.0
o
-
. ~
~ 1:l0~ . ~ ~ " ~""Cc 0
Oen ~ ~~ OC~~1:l O~.- . .
~c=1:lcQiWO jQi_~OO~~ Qi~ ~~ oo.~~
~~QiI~Qi1:lC1:l EQiQi1:l1:l? ~lgC1:l00 I01:l
~~~c~~~~g io~~gg2c~~g~QiQim~EQi1:l~1:l5
~~II~~I::2:::2:~~~~~2~~~I~~::2:~~fiEg~~cl~g~~~
1:l1:l.cI~ .cQi.~~~.ct:E~2Qi>QienO.c*l!!EEro~ ~~en.~c
CCU-EU_Qi_~ _1:l1:lQi Oen~~ ~1:l ~~~ _
OOO~-OQi>~~::2:0~~~~roO>~~rororo~_rorooro1:l~
~~~~W~OO>OOen ZWOOOOOO~~>~OOOOOO.OOOOOOC~
","COONOOr---OO~<')~Nr---<')~~~mOOOL()~COQiOOL()L()OCOO
","","L()O","ON<')L()'~~r---coo~~or---mOL()","ONS:NNomONco
L()L()CO~NNmco","~~COL()Q)COCOQ)COL()COOL()OCO COO","L()O","","
<')<,)~","","<')<')","~OL()","","L()L()L()NL()COCO","cor---COOL()cor---r---","r---L()
~
C
ro
f-
en >
~ ~<I:: <I::
:.c ~0..::J ~::J
U ~~~ w~ ~
<I:: ~:=Qi -Qi Qi
ID~ <')<')::IN ~~~ ~~ .~
~ ........-C\lM ~ Q)C\lOQ) Oc
i ~~'**''**''**' NNQi~ .50..w,**,oow~cn~ro~~
t~ Wa--- ..-..-~..-(Y)S.50wwwroE ~>o~
~x ~ -~cncncn1:l --Qi--C-==--~I~cncn>1:l_
cc rocmw~rornrno --~--~~.-.- ~I.~__ ro~
roro If-Qi1:lg1:lWWW01:l1:l1:l 1:l1:l0c::2:III~QiII1:lQiU
f-f- cE~~oogt:~t:~ggg~gg::2:g1:l~~~~IQiQi~::2:~
~~O~~I::2:. ~~~~~III~~~~::2:i~fi~~~I~~~.~Qi
OOO~CQiQiI~QiQiQiC---ooocn~~E=EE_o~~en~_
I~.Q . ID--I~rn---ro~~~ooo~ou C~~~~~W
r~-~~>IDIDI-~'-OOO~.c.c-c~~~~~~rorororororororororo
~~~~~oororooooororororororoOOOOOOOOOOOOOOOOOOOOOO
EXHIBIT B
u ~
z I~
0 <') 0 '<t Z '<t 0 CO N 0
'-
U) <') <') ..- 0 0 ..- (0 0> 0..
<') 0 <') (0 (0 ..- CO <') a:: (0 U) (0 N I~ '<t
0 "- 0> <') 0 <') U) 0> 0> 0 0 (0 ..- '<t 0 0 0 <') '<t '<t '<t
"- (0 ..- (0 N <') '<t '<t N "- '<t N 0 co U) '<t ..- <') c: 0 ..- ..- ~ ..-
N ..- 0 0 CO (0 CO 0 CO U) '<t ..- ...J "- CO 0> U) ..- ~ ..- N N '- N
0 0 "- N N 0 0 I'- 0 0 0 N ~ N ..- N ..- 0 0 ..- 0 0 ro 0
..- I'- N CO ..- N '<t ..- '<t ..- ..- <') ..- I'- ..- ..- ..- U U) 0 0 0.. 0
"0 '<t "- N "0 CO '<t U) '<t "0 "0 <') "0 CO "0 "0 "0 '0 <') <') <') .... <')
aJ 0 "0 ..- aJ N 0 ..- 0 aJ aJ ..- o/l aJ ..- aJ aJ aJ ..- <') <') 0 <')
aJ ..- aJ aJ ..- ..- "0 ..- aJ aJ"O aJ ..- aJ aJ aJ - "0 ..- ..- - ..-
0 "0 aJ "0 0 "0 "0 aJ "0 0 0 aJ Z 0 "0 0 0 0 ~ aJ "0 "0 ~ "0
aJ 0 aJ aJ aJ aJ aJ aJ :J aJ 0 aJ aJ aJ 0 aJ
aJ
<') aJ 0 '<t aJ aJ 0 aJ 0> <') co 0 ;? '<t aJ <') N ..- - 0 ..- aJ aJ - aJ
U) 0 0 '<t 0 0 0 '<t <') co <') 0 ..- I'- '<t 0> ~ '<t <') 0 0 ~ 0
<') .0> - <') .1'- .0> ..- 0 N "- U) (0 N N U 0 '<t U) u
0 N ..- 0> ..- 0> (0 U) (0 ..- 0 0 N <') u.. 0 N 0 0 (0 0 aJ (0 (0 0 N N aJ N C') ..-
0 <') 0 U) 0 U) I'- ..- U) 0 0 0 ..- '<t 0 0 0 0 0 0 0 .a ..- 0 0> (0 (0 .a (0 CO N
"- 0 0 0 CO 0 ..- 0 N 0 I'- <') 0 0 - "- N '<t ..- 0 <') 0 0 '<t ..- 0 0 0 0 ..- 0
N 0 I'- 0 <') 0 0 0 0 '<t U) 0> 0 0 "0 N 0 0> U) ..- ..- - 0 (0 N 0 0 - 0 0 0
0 0 N 0 <') 0 0 (0 0 (0 0 0 0 0 aJ N 0 N ..- CO 0 l/l <') 0> ..- 0 0 l/l 0 0 0
..- "- "- 0> ..- 0> N ..- <') ..- ..- ..- ..- '<t "0 ..- 0> ..- ..- 0> ..- "0 ..- "0 "0 0> 0> "0 0> 0> CO
- - - - - - - - - - - - - - aJ - - - - - - aJ - aJ aJ - - aJ - - -
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ro ~ ~ aJ ro ~ ~ ~ ro ~ aJ ro aJ aJ ~ ~ aJ ~ ~ ~
0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0 0.. 0.. 0.. 0.. 0.. 0.. Z 0.. 0 0 0.. 0.. Z 0.. 0.. 0..
..- N
0 CO 0 I'- <') ..- N U) ..- "- 0> "- 0 N (0 CO 0 ..- N (0 ..- U) <') 0 "- CO "- CO "-
I'- 0 I'- <') (0 '<t N N <') ..- 0 0 N 0 N <') N ..- N ,. 0 U) '<t '<t (0 0 U) 0 N
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
<') U) <') (0 '<t (0 N N CO ..- ..- N (0 ..- ..- <') <') <') ..- <') N ..- '<t N N '<t N ..- ..- ..- ..- ..- ..- ..- N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
<') 0 <') '<t '<t '<t ..- I'- N U) 0> ..- <') '<t '<t ..- ..- ..- ..- ..- N 0 (0 N N N 0 0 <') '<t '<t 0 '<t ..- <')
0 C'! 0 0 0 0 ..- 0 ..- 0 0 ~ ..- 0 ..- 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 ..- 0
(0 (0 (0 '<t '<t '<t "- (0 (0 0 r-.: 0 I'- (0 "- U) U) U) U) U) U) 0> "- ~ '<t '<t U) <') '<t U) U) U) U) (0 0>
I'- I'- I'- U) U) U) CO 0> I'- '<t N CO N (0 (0 0> 0> 0> 0> 0> U) <') N U) U) U) (0 '<t (0 U) U) U) U) CO "-
....: ....: ....: aJ
c: f-
...J .~ l/l aJ 0 c: 0 ~ ....: aJ ....: ....: ....:
aJ ;: ....: 'm ro 0 > ....:
"0 Ig "0 I I +' > > c: aJ 0 J} IJ} "0 - .g ...J <( 0 0 0 0
a:: a:: ....: <( ro - +'
U) ....: .'" ...J :> - c: ....: ....:
.'" aJ aJ .:: u 0 0 - "0 "0 0 ~ +' "E 0 c: - ~ u
E 1& E aJ aJ I"~ c: c: aJ I~ c: UJ lJ.J a:: 0 lJ.J ....: 0 U) 0 c: I I '- I
U 0 0 ....: ....: ro '- '- .~ e l/l
ro ro ~ ~ 2 Cii '- ~ ro ~ E - - :2 - '- c: C3 ~ I~ u... .~ ....:
.J::: .J::: 0 0 - c: aJ 0 E c: ~ l/l l/l J} l/l aJ aJ U c: c: c: 0
c: aJ c: '- '- ~ ;: "E ~ E aJ aJ ~ ~ - ~ ~ .~ aJ ;: aJ aJ aJ aJ
'- > '- aJ aJ 0 ro u :t: ~ ~ "0 c: aJ U aJ "0 aJ ~ ~ ~ ~ ~ .'"
~ ro ~ .J::: .J::: U 0 .J::: 0 ~ "m 0 aJ 0 c: ro ro aJ >
gI ro ro 0 lJ.J gI .;;; S ro ii: U3 0
!lJ U !lJ U U U) 0 u u - I u.. ...J u.. u.. '- !lJ u.. ;: U 0 :2 ...J :> (9 (9 (9 ...J
I'- U) E U) c: ro ro E ~ <( 0> N N U)
0 U) 0> U) (0 <') ..- ..- ro 0 U) '<t 0> U) N .J::: C') co ..- 0 '<t (0 ..-
co N <') (0 ..- ..- N 0 '<t ~ ..- (0 S "- ..- <') (0 "0 '<t '<t U) ~ <') "- N co 0 '<t ..- ..- 0> 0> C') '<t
..- N 0 <') co '<t '<t co U) '- '<t ..- :> U) co I'- I'- aJ I'- 0 '- 0> co "- '<t U) co 0> 0> 0 0 0 N '<t
(0 U) (0 U) '<t U) U) U) '<t U 0> <') (0 U) I'- I'- U "- co 0 U I'- <') '<t '<t '<t '<t U) N <') <') <') It) ..-
I.
~
I~ c: l/l
ro ~
f- c:
<I:: ~ o/l ro
~ > 0.. f-
<( ~ :.:J c: ~ a:: '- - o/l
N l/l c: '- ro ...J aJ aJ
o/l ..l< N : ro t aJ ~ f- ..l< '- 0.. - S ..-
c: =II: f- ~ ;: c: c: aJ aJ ';:: ro ~ =II:
N <') ro 0 ro l/l ..- C') U) (0 ro ;: ..l< aJ S c: ~ >
=II: =II: f- .!!1 .!!1 .!!1 U aJ f- t aJ =II: =II: =II: 'II: f- c: c: - '- .~
U) - aJ ~ ro l/l ~ ro ro a::
'- ~ ro aJ 0 ;: f- ..- N
~ ~ ~ I I I "0 l/l aJ 0 .~ - !!1 !!1 !~ ~ l.g U) ...J c: =II: =II: 0.. 0.. I
u u u aJ ~ U l/l "iii -0 -0 l/l I~ "~ ~ <') 0 ro ro ~
0 0 0 aJ aJ aJ U c: lJ.J I~ "0 -0 .~ =II: !lJ a:: f- u c:
a:: a:: a:: aJ aJ aJ 'E I I~ ~ liD I 10 lJ.J lJ.J lJ.J lJ.J lJ.J .<::: '- '- '- '- '- 0 I I I I aJ
~ ~ ~ aJ E a:: - aJ en l/l ro ro ro ro ro a:: ~
aJ aJ aJ e 0 0 c: .<::: .!:: - - - - - "0 c: c: c: c: 0
- - c: ~ l/l l/l l/l l/l l/l ...J > > > > >
:;::: :;::: :;::: '- '- l/l 0 l/l E '- ~ .2 E ~ aJ ~ ~ aJ '- c: c: c: c: c: c: - aJ aJ aJ aJ l/l E
l/l l/l C/l aJ aJ aJ aJ - aJ t ~ aJ ro ~ aJ ~ ~ C/l
- e: ~ ;: '- '- '- aJ aJ aJ .!!1 aJ
ro ro ro .J::: .J::: .J::: .J::: 0 '- aJ aJ 'm ro 0 0 0 0 0 0 0 .'" <9 <9 0 '- .'" ro
U U U U U U U U U U 0 0 0 u.. u.. u.. u.. u.. u.. u.. u.. u.. u.. (9 (9 (9 <9 (9 (9 (9 (9 <9 I
L
0 CO
.- 0
CO .- 1!)
0 0 f'-.
f'-. f'-. .-
CO 0 0
N '<t 1!)
.- .- 0
. '"
(0 N f'-. (0 CO ..-- (0 .- .- '"
f'-. 1!) en CO LO (0 en .- (0 '<t .(0 0
N en f'-. 1!) .- 0 f'-. f'-. 0 f'-. 0 '<t 1!) (0 .- 1!) 0
CO 0 '" 0 CO 0 0 LO 0 0 0 '" 0 '<t ..-- 0 (0 .- 0 N .- '" (0
.- '" '<t f'-. CO 0 '<t 1!) f'-. 0 (0 (0 N 0 1!) f'-. 1!) 1!) f'-. f'-. N CO '<t .-
0 CO '<t .- .- 0 en f'-. 0 (0 1!) 1!) CO .- N 0 N f'-. .- 0 .- 0 CO to CO
N .- '" '<t ..-- (0 .- 0 LO 0 0 0 0 .- '" '<t f'-. '" 0 0 '" 0 0
'" 0 .- '<t .- N .- .- (0 0 .- .- '<t .- 0 ..-- ..-- .- 0 .- 0 1!) .- '<t '<t
en ..-- (0 f'-. 1!) ..-- '<t .- 0 en '" 0 '" '<t '<t
.- "0 .- "0 N "0 "0 0 "0 "0 0 N "0 0 "0 .- "0 .- 0 "0 0 0
"0 OJ OJ .- OJ OJ "0 OJ OJ "0 OJ CO OJ OJ OJ
OJ "0 OJ "0 OJ OJ OJ .- OJ OJ OJ .- OJ "0 OJ N OJ "0 OJ .- ..-- OJ ..-- .-
"0
OJ OJ 0 OJ 0 OJ 0 0 "0 W 0 0 "0 W OJ 0 .- 0 W 0 "0 "0 0 "0 "0
0 W OJ W 0 W 0 W W W W W OJ
0 en 0 f'-. '" OJ 0 CO W '<t 1!) N OJ 0 '" .- '" 0 W W (0 1!) W OJ
('-" 0 .-
N 1!) f'-. ('-. 1!) 0 0 (0 0 en 0 en CO 0 1!) CD (0 1!) to 0 0 .- 0 0 0
f'-. .- CO '" en ('-" '<t 1!) 1!) .- f'-. to to (0 0 0 en '" 1!) (0 '<t N CO 0
'" .- ..-- to 0 N f'-. 0 0 0 0 0 0 0 0 0 0 en 0 ..-- ..-- .- 0 '" .- f'-. en 0 .- ..-- N
0 0 0 .- 0 - 0 '<t 0 0 0 0 0 '<t 0 0 0 0 1!) 0 0 0 f'-. 0 .- 0 to en '<t 0 C') C"')
0 en 0 0 '<t c: 0 N CO '<t N '<t 1!) 0 (0 en '" (0 N ..-- 0 C"') 0 1!) 0 (0 0 0 '<t to 0 0
0 N N 0 '<t OJ 0 0 .- '" 0 en f'-. 0 LO 1!) N 1!) 0 0 0 N '" f'-. 0 '<t 0 0 0 to 0 0
0 to '" .- C"') E f'-. 0 .- 0 0 (0 .- 0 0 0 .- 0 0 .- CO N .- '<t 0 N 0 0 .- C"') 0 0
f'-. "0 en .- .- OJ .- C') .- .- en ..-- .- f'-. .- .- .- ..-- C"') .- ..-- ..-- "0 .- .- .- en en "0 .- to CO
- Q) - - - (/) - - - - - - - - - - - - - - - - Q) - - - - - Q) - - -
.!l1 Q) .!l1 .!l1 .!l1 ctI .!l1 .!l1 ctI .!l1 .!l1 .!l1 ctI ctI ctI ctI ctI ctI ctI .!l1 ctI ctI Q) ctI .!l1 .!l1 ctI ctI Q) ctI .!l1 ctI
CL 0 CL CL CL LlJ CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL 0 c:: CL CL CL CL 0 CL CL c::
, (0
'" f'-. 0 C') CO (0 00 .- .- ..-- C') (0 to 0 f'-. CO CD f'-. CO (0 f'-. 0 C"') en C') C"')
C"') N .- 0 C"') N 0 ..-- .- .- 0 0 .- ,. N LO 0 0 f'-. .- 0 '<t 0 , '<t C"') N 0
.- 1!)
, , , , , ..-- , 0 , 1:: , , 1!) , , , , , , , , , , , , , , , , , , ,
.- .- N '" ..-- , '<t ..-- CD N , .- .- .- C') N ..-- .- C') ..-- ..-- .- C"') ..-- '<t N 0 ..-- .- .- .- CO
0 0 0 0 0 (0 0 .- 0 ::J 0 0 .- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 , 0 0 0 0 0
, , , , , , , 0 , a , , , , , , , , , , , , , , , , , , f'-. , , , , ,
.- .- '" '<t '<t '<t .- N 0 - '" ..-- '<t ..-- f'-. '<t N N '<t '<t ..-- (0 en N N ..-- N N ..-- 1!) '" .- N en
0 0 .- 0 0 0 .- '<t "'! Q) ~ ~ ..-- 0 0 0 0 ..-- 0 0 .- 0 ~ ~ ~ 0 0 0 r-: ..-- ..-- 0 ..-- 0
r-: - cri cri cO r-:
en (0 (0 (0 (0 (0 (0 CO a (0 (0 0 0 f'-. en Q) en f'-. (0 '<t '<t 1!) '<t '<t CO (0 to f'-. co
f'-. f'-. co CD co co CO () .- CD f'-. CO '<t '<t 00 C') C') C') C') C') CO '" f'-. en en en en en 0 CO N en C') C"')
...: ...: "0 ...: ...: ...:
c: f- 0 ctI ...: "0 .:; 0 0 0 ...:
- (/) (/) (/) "0 a 0 .:; ...: ...: ...: 0 c:
"0 ~ "0 ~ "0 "0 ...: "0 "0 Q) c::: c::: () ...: 0 0 c::: c: () "~ "0 (/) (/) "0 0 -l
c::: a a a 0 "0 (/) .~ 0 - -l ...: c::: ...: (f)
- a Q) a a c::: c::: c::: ctI ~ I~ ...: Q) (/) I~ c::: .<= W Q)
~ ctI :> 0 c: "0 I~ J: 0 J: J: () [!!
c: S S S (/) ~ E .<= J: ctI W Q) ::J [!! (/) c: t -'"
0 -l I~ "0 "0 () "0 g E > "0 ~ liU -'" ~ ~ ctI 0 - co f-
~ ....J (jj ~ Q) ii: c: s Ig () "0 ii: ctI ~ ....J
c: c: c: c: 2 J: ctI c::: ctI w OJ "c 0 E c:
~ S 9- .<= ~ c:
"0 ~ a OJ "~ Q) Q) <.:: Q) ~ LL :;::; > () (jj (f) .<= g ctI ctI ctI (/) ~ "0 .<=
- - ctI "c "c "c "c - OJ
a "'" -0 "0 -0 .<= Z (/) Q) c: c c: (/) ctI c: I:~ .0 a t ~ c: Q) ~ ~ ~ ctI c::: t OJ
0 ctI :2 :2 :2 Q "0 Q) Q) c::: ~ OJ cIi
S ::J S ctI Q) Q) 0 iJ5 ::J ::J ::J S 0 0 ctI 0 a ctI OJ "::: ctI ctI .<= Ii!; 0 ~
(/) J: LL J: J: J: - c::: .0 J: J: J: () 0 (/) -l CD Z -l () LL LL () () ~ () <:( z <.9
(/) ~
CD N C') 0 00 N co C"') to .- f'-. 1!) 0 f'-. 0 en f'-. en 0 CD to CD .- '<t CD 0 1!) co 1!) to -'" en f'-.
~
.- 0 0 N N CD 0 .- c: '" ~ '" en C') ..-- 1!) '<t 0 co en f'-. 0 CD 0 (0 N N co 0 0 0 .- ctI .- N
0 CD to '<t '<t f'-. co '<t Q) '<t - 1!) 0 CD co 1!) 0 1!) N en .- 1!) en f'-. '<t 1!) co '<t N 0 '<t CD - co C"')
C"') 1!) '<t CD (0 CD CD 1!) CD co (/) CD co '<t 1!) 1!) N N N .- N '<t '<t 1!) f'-. f'-. f'-. f'-. f'-. CD 1!) CD (/) LO 1!)
"0
Qi c:
ctI
~ ~ .
a w
-
c: (/)
ctI a
0 0
c::: CD
- c: - "0 .t::
~ a ctI (/) ctI :::;
c: ~ I:f; Q)
ctI OJ E ~ Ie. e "C ~
f- - () ~ .<= c: - Q) -
(f) ~ w () ctI ~ Q) ~ (/)
a c: ~ ~ '<t a Q)
O/S c: OJ Q) - ctI f- Q) -'" Q)
a ctI (f) O/S ~
N ~ - - 0 -'" - "0 ~ (/) 0 OJ
'*l: N f'-. co en CD f- (/) (/) 0 () Q) c: CIl N '<t c: ctI .;:
'*l: '*l: '*l: '*l: a a 0 > a .- ..-- '" OJ CL "0 LL (/) C') '<t
(/) (/) ~ a a CD - "c ctI a '*l: '*l: '*l: ~
..!Q Ii!; i!; Ii!; "iU" "0 "0 OJ OJ C"') CD ..-- C') co f'-. c f- CD ctI c: '*l: '*l:
- '*l: CD '*l: '*l: '*l: '*l: 0 ~ ~ ~ ~ ~ ~ 0 a Q) -'"
'I 0 0 S CIl ~ "~ c: Q) OJ Q) Q) Q) c::: c: :> c: CIl CIl
~ (tj ~ ~ a a a c: "0 "0 ~ ~ w Q) Q) Q) OJ ctI OJ .~ [!! [!! OJ [!! [!! ~ ctI W Q)
c: > S S CIl Q) a ctI a a J: ::J ::J ::J ::J ::J -l > ~ c: ~ c: f- -'" ~
OJ :Q ctI CD f- a 0 "0 "0 Ig > > > > > c: ctI :2 () () () () () ctI "m ~ ctI ctI
"9 c: c: c: c: c: c: Q) "0 CIl CIl ~ ~ ii: ii: w ..9! ..9! Q) Q) ctI J: c::: E ctI ....J -l
c: c: c: c: c: - -
Q) w OJ Q) Q) Q) <.:: c: c: c: Q) OJ - - :;::; w Q) Q) Q) Q) I~ Ig :e :e :e :e :e "c c: c: g .<= .<=
E "0 "0 "0 "0 "0 "0 .<= ..9! E E c: c: c: CD CD CD CD CD .<= ~ ::J ::J 1:: 1::
:2 :2 "0 "0 "0 :2 1:9 0 () ctI ctI ctI ctI ctI OJ 0 0 ::J 0 0
ctI a a 0 ::J ::J ::J ctI ctI ctI ctI ctI a a
'I 'I 'I J: J: J: J: J: J: I I ctI ~ ~ ~ ~ ~ ~ ~ ~ ~ Z Z
J: J: I I I ....J ....J ....J ....J -l -l -l -l
() I
l-
S Z LlJ
CD CD
ctI
f'-. E 0 LlJ O/S
'<t CD 0 to 1!) (0 (0 CO ..--
.- C"') () (0 x 1!) '<t .- en .- en en <:( .- co
'<t to 1!) Z en ctI .- -l N 00 N co en .- .- 0 00 (0
to 0 0 C') .- .- I- .- 0 0 O/S co 0 0 0 '<t 0 0 (0 .-
'<t '<t 1!) '<t - (0 N en C') 1!) 0 co .- '<t '<t 1!) 1!) LlJ .- N
0 '<t '<t co (/) 0 co e: f'-. N C"') LlJ '<t 0 ..-- '<t ~ .- C') C"') ~ ~ c::: N '"
0 ~ ~
'" 0 .- 0 [!! C"') 0 .- 0 0 Z '<t C') C') 0 ctI CO 0 0 ctI ctI - - u.. C"') 0
'<t .- .- '<t 0 .- '<t e: '<t .- 0 0 0 .- .- .- CL co .- .- CL CL ::J ::J -l 0 0
to '<t '<t ~ f'-. 1!) .- N 0 0 <:( 0 N
"0 "0 0 LL "0 0 N "0 '" 0 "0 "0 "0 - "0 "0 - - N
"0 Q) Q) Q) 0 Q) "0 Q) W Q) 0 .- Q) Q) 0 0 - - "0
Q) Q) OJ .- e: OJ .- .<= .- Q) .- CD Q) Q) Q) Q) - "0 Q) Q) - - ::J ::J ~ "0 Q)
Q) 0 0 "0 ~ 0 "0 (/) "0 0 "0 LlJ Q) 0 0 0 ::J Q) 0 0 ::J ::J U U <:( Q) Q)
0 OJ .!l1 Q) 15 Q) Q) 0 0 Q) 0 0 Q) Q) Q) 0
Q) 1!) ..-- OJ Q) OJ 0 OJ Z . . . - 0 - - .0 .0 en J: 0
Q) .- en N N 0 en .- N
0 C') CD 0 1!) 1!) CIl f'-. 0 Z 0 1!) 1!) 0 0 ..n 00 0 1!) ::J 0 0 ::J ::J 0 c::: r-:
u u u 0 0
CD to 1!) ..-- ..-- 0 en .- '" 0 1!) N C') C') .- f'-. N N - - .- ::J N f'-.
N 0 0 N 0 0 c::: .- .- ('-, co 0 0 f'-. CD '<t 0 0 0 0 Q) '<t 0 0 Q) Q) CIl CIl .- 0 N f'-.
0 0 0 1!) (0 (0 ~ 0 '<t "0 '<t 0 0 f'-. 0 0 0 0 0 .0 .- 0 0 .0 .a "0 -0 co 0 0
0 N en 0 '<t en CD 0 0 N C') LO 0 I~ 0 CO .- 0 0 0 0 1!) LO 0 0 Q) Q) co ~ 0 0
N '<t N 0 0 .- 0 0 (/) 0 N C') 0 ..-- 0 .- '<t 0 - 0 '" C') - - OJ OJ .- 0 N
en 0 .- 0 .- .- "0 C') 0 0 0 .- 0 "0 co C') C') 0 '<t CIl LO 0 0 CIl CIl e: e: ..-- "0 CO f'-.
f'-. .- .- f'-. "0 "0 OJ ..-- co .!!! en .- "0 co OJ en .- .- .- N "0 .- .- .- -g "0 "0 "0 "0 OJ .- en
- - - - OJ OJ e: - - .<= - - OJ - e: - - - - - OJ - - - OJ OJ e: - -
ctI .!l1 ctI ctI OJ Q) ~ ctI ctI - ctI ctI OJ ctI ~ ctI ctI .!l1 ctI .!l1 OJ ctI ctI ctI OJ OJ Qi (jj OJ ~ ctI ctI
a. CL c:: c:: 0 0 0 CL a. (/) a. c:: 0 c:: a. a. CL a. CL z c:: c:: c:: z z u: u: 0 0 c:: a.
en
N N '<t '<t en C') f'-. '" to '" 0 .- '<t '" LO .- co co '<t C"') C') 0 en
0 1!) .- .- .- .- 0 LO 0 C"') N ..-- f'-. 0 .- 0 0 N N .- .- , co
, , , , , , , , , , , , , , , , , , , , , , , , , , , .- , ,
co C') .- .- N N .- '" C"') CD N .- .- .- .- N .- C') LO CD ..-- N .- '" .- N N 0 .- .-
0 0 0 0 0 0 0 0 0 0 0 0 0 .- 0 0 0 0 0 0 0 0 0 0 0 0 0 , 0 0
, , , , , , , , , , , , , , , , , , , , , , , , , , , 0 , ,
OJ N OJ '<t C"') f'-. C') 0 f'-. en f'-. 0 0 .- OJ C') 0 C') co LO 0 .- 1!) co 1!) ..-- ..-- 0 N N .-
0 .- 0 .- ..-- 0 0 N .- 0 0 N N 0 .- .- 0 0 0 0 ~ ~ 0 .- ~ 0 0 OJ 0 ~ 0
f'-. co f'-. r-: r-: (0 (0 f'-. f'-. f'-. CD (0 (0 (0 (0 co to (0 f'-. f'-. N f'-. f'-. f'-. f'-. f'-. f'-. C') co co .-
C"') C') C') C') N f'-. '" f'-. to co f'-. to co co co N N f'-. 00 f'-. f'-. en OJ co OJ OJ en 0 OJ OJ .-
"0 ...: ...: ...: ...:
0 0 -0 "0 0 0
e: c::: ...: ctI ...: c::: ~ .,..; "0 I~ ,~
-l ~ ~ <:3 0 ~ ~
~ OJ OJ 0 "0 (/) c::: "0 "0 "0
...: c::: e: OJ Q) "0
OJ .<= ...: .<= (/) ~ "0 c::: e: OJ [!! c::: c::: c::: :2 :2 ...: ctI
OJ "0 ai - ...: I- - C3 ctI "0 ~ ii: ~ ~ ~ c::: c::: 0 0
~ e: e: > ctI e: ctI CIl e: 'I ~ ..Q () () e: e: e:
l- ii: -l ....J <:( OJ "0 -l 0 ~ OJ ~ e ~ c::: ctI Ii!; OJ ctI ctI ctI ctI - - ~ c:::
g J: - u J: ctI u CIl I- ~ 0 ctI E .5 .5 'E 8
e: e: e: ~ >! ctI OJ OJ ';: ctI OJ (jj 'c ~ :> J: ctI E
OJ OJ Q) 0 "0 .0: - ~ 'C
::J e: 0 ~ e: .0 w 0 0 L~ ~ ~ E E .<=
[!! [!! :~ ~ > LlJ c::: e: ..9! ~ e: (/) Q) E ~ ~ ~ ~ - I-
..9! 0 "0 E
0 'C 0 OJ ctI 0 0 u 0 ~ Q) OJ Q) ::J ::J ctI
<.9 <.9 (/) () z <.9 ...: u 0 0 :I<:: <.9 CD a. c::: (/) J: (/) LlJ 0 () () ~ ~ ~ (/) (/) :I<::
0 'C J:
1!) 0 0 0 OJ 0 - '<t 0 OJ 0 f'-. 1!) '" 0 ..-- N 0 N OJ co f'-. N to f'-. "" LO f'-. f'-.
N en 0 en N C"') ~ u f'-. 0 '<t .- LO (0 N C"') en f'-. 1!) '<t OJ Q) to .- N 1!) 1!) co LO N (0
C"') N N OJ .- 1!) ctI OJ 0 to (0 CD en OJ 0 f'-. f'-. N N C') CD '<t co (0 C') (0 (0 CD co co 0
1!) C') LO '<t .- '<t 0 W (0 .- '" '<t LO LO (0 1!) LO to (0 '<t N co 1!) LO (0 (0 CD N N LO .-
-
e:
OJ
~ E
e: ~ -
ctI e: ctI
I- ctI ~ [!!
l- e:
eel ctI I-
~ - .: ctI I- ~
OJ ..Q 0 - OJ
- ~ 2 e: ctI ~
CIl - 0
~ e: e: u Q)
0 OJ ~ 0 ctI N OJ N :e (/)
0 - Q) I- ~ (f) .t:: 'c
(/) ~ Q) ~ O/S 0 OJ
co 0 - u.. -'" OJ OJ :::; (/)
~ (/) e: -'" ~ - J: > -
; 1!) (0 0 e: 0 ""i::: ~ ~ (/) - .- c::: .<=
ctI 0 (f) -'" ~ ~ -'"
'*l: '*l: co ctI 0 Q) I- -'" ctI ctI 0 e: ..!Q '*l: ~ Q) ~ I~ OJ c
- -'" CL CL 0
CIl (f) (/) (/) I- co CIl c c CD 0 ctI 'I (/) ..Q > ~ 'Qi ctI
OJ OJ Q) Q) OJ 0 OJ ctI ctI ctI ctI (/) CD l- ii: "0 c::: OJ "0 "0 J: I-
~ .- N '" LO ii: ii:
~ -'" ~ ~ OJ > 0 c l- I- (/) (/) c 'I 0 0 '*l: '*l: '*l: '*l: CL (/)
ctI c - -
ctI ctI ctI ctI S 0 :2 co -l c 0 0 ~ (jj Q) i!; ~ 0 J: i!; Ii!; i!; Ii!; ~ i!; - - (/) (/)
-l -l ....J ....J ~ E .~ ~ ~ ctI ~ ~ Q) ~ Ig 'E 'E [!! OJ
~ <.9 c::: c Q) Q) u ~
.<= .<= .<= .<= Q) OJ OJ ctI (/) "0 "0 OJ 'c "0 "0 -'" .<= .<= ~ ~ -'" ~ ~ ~ u- u
0 Q) 0 - - E E
t t t t > ~ ~ ] .<= c c (/) OJ ctI ctI ::J ::J I:~ ~ ~ ~ ~ ~ c e: c
(jj c ,0: E ctI ctI ctI ctI ctI ctI ::J.!l1
0 0 0 0 0 ctI ctI 'C OJ 0 0 0 u .<= .<= 0 0 - - - - iJ5 iJ5 ::J ::J ::J
Z Z Z Z Z 0 0 0 0 CL CL CL CL CL c::: (/) (/) (/) (/) (/) (/) (/) (/) (/) (/) (/) (/) (/) (/)CL (/)
OJ
0
OJ
0
'<t
CO
'<t
.-
() CO
0 '<t
-l '<t LO f'-.
-l C"') 0 0 1!) f'-.
CIl LO .- 0 LO '<t
ctI 0 0 0 .- CO
E N CD N 0 0
0 f'-. ..-- (0 '<t
0 0 C"') "0 '<t '<t
.<= N .- 0 0
I- OJ .- ..--
"0 "0 Q)
E Q) OJ 0 "0 "0
.- ctI OJ OJ OJ W
to .<= 0 0 0 '<t OJ W
co ctI '" 0 0 0
..-- ~ .- 1!) 0 .-
N <.9 0 0 .- 0 0 N
C') '1; .- C') .- 0 (0 f'-.
0 0 N 0 0 N .-
0 0 ..-- 0 N 0 0
N "0 f'-. .- '<t .- 0 0
"0 W .- "0 .- ..-- C"') C"')
Q) e - Q) - - - -
W ~ ctI Q) ctI .!l1 ctI .!l1
0 0 CL 0 c:: CL c:: CL
.-
1!) 0 N 1!) CO CO
,. , 0 N 0 0
, OJ , , , , ,
.- LO OJ .- N N N ..--
0 0 , 0 0 0 0 0
, , f'-. , , , , ,
N .- '<t 0 f'-. N .- 1!) '<t f'-.
0 0 0 CD .- 0 0 0 0 0
CO C') 1!) OJ CO N '" CO LO (0
OJ LO '" 0 CO f'-. 0 N '" f'-.
W Q) .,..; >!
>
'c E (/) w :>
0 .,..; ctI .0: <:(
- () <.9 ctI w w
CIl ctI ~ e
~ "0 ~ 0 ctI ctI
ctI ...: e - -l -0
() :!: 0 .!l1 CIl ~ e
e "0
::J ctI - C. ~ W ~
(/) > w ::J w c:::
e -
1!) LO 0 '<t 0 ~ OJ f'-.
..-- N ~ CO . 0 0 1!)
'<t (0 0"0 N CO 1!)
(0 .- 0 LOa::: (0 0 .- '<t
:f; ~
.t:: '0
:::; .t:: '6 2
~ :::; ctI W >
W ~ ~ u.. CIl
~ Q) e OJ a:::
w ~ ctI - a::: CL
(/) l- e
Q) Q) Q) (/)
W ~ (/) Q) E -'" Q)
E ~
S (/) - ctI ()
ctI Q) ctI ctI -l <:(
2: Q)
- > <.9 ~ ~ "0 Q)
(/) 0 I-
w ctI ~ "0 Q) ctI
~ LL <.9 e ~ "0 "0
() ctI W Q) 0 e
e Q) w - -
~ ctI ctI 0 ~
::J .<= .<= S S S
(/) l- I- ::J
, Roanoke
Liabilitv
Water
Accounts Payable
Accrued Interest Payable
Accrued Payroll
Deferred Refundable Contributions
Consumer Deposits
Employee Leave Liability
Unamortized Bond Premium
$ 3,324
207,914
212,931
189,201
105,715
265,811
322,042
$ 1,306,938
Outstanding Purchase Orders
$ 432,192
Water Pollution
Control
$ 28,892
163,993
110,142
-0
-0
121,527
310,340
$ 734,895
$ 25,356,689
Exhibit C
EXHIBIT C
Exhibit D
County of Roanoke
Liabilities and Obligations
Water Fund
SUB GL SUBSID ENDING
FUND FUND ACCT ACCT BALANCE TITLE
610 610 2201 (1,834.03) Vouchers Payable
3344 (4,603,00) Outstanding Encumbrances
630 631 2201 (20,173.61) Vouchers Payable
2203 203001 (148,349.47) Accrued Vacation & Sick Pay
2210 210005 (13,178.03) Trevillian Rd Loan Pub Part
2210 210009 (60,540,64) Mtn Heights Loan Pub Part
2210 210010 (26,843.91) Richland Hills Loan Pub Part
2210 210014 (23,831,03) Beaumont Rd Loan Public Part
2210 210015 (47,320,00) Loan from GF-Stable Rd Water
2210 210017 (12,380,03) Webster Rd Waterline Public Wk
2210 210018 (7,182.36) South Drive Water Pub Wks Loan
2210 210020 (16,316.28) Paint Bank Water-Pub Wks Loan
2210 210022 (10,965.00) Joe Carroll Rd - Pub Wks Water
2210 210023 (46,460.00) Glenvar Height - Pub Wks Water
2210 210024 (20,620.00) Amanda Lane - Pub Wks Water
2214 214001 (1,091.67) Accrued Interest Payable
2214 214002 (4,482,189,59) 1991 Issue - Zero Coupon Bonds
2214 214010 (8,426.67) 2001 VRA Revolving Loan
2227 227004 (639,330,94) Def Rev-Connection Fees
2227 227007 (3,164.10) Def Rev- Trevillian Rd
2227 227009 (2,643.76) Def Rev-Richland Hills
2227 227016 (136,795.56) Def Rev-Little Brushy
2227 227017 (49,866.76) Def Rev-Clearbrook
2227 227018 (13,089.69) Def Rev-Beaumont Rd.
2227 227021 (2,019,99) Def Rev - South Drive
2227 227023 (6,855.47) Def Rev - Joe Carrol Rd Water
2227 227024 (3,655.00) Def Rev - Paint Bank Water
2230 230001 (477,916.00) Customer Deposits
2232 232003 652,704.56 1993A Refunding Discount
2232 232004 297,117,06 1993B Refunding Discount
2233 223301 (12,323.37) 2003 Bond Premium
2234 234001 3,165,040,29 1993a Refunding Loss
2234 234002 1,575,463.43 1993b Refunding Loss
2234 234005 21,292.00 2003 Refunding Loss
2261 261002 (5,005,943.75) 1991 Revenue Bonds Payable
2261 261003 (33,370,000,00) 1993A Refunding Bonds
2261 261004 (17,415,000.00) 1993b Refunding Bonds
2261 261005 (787,427,55) 2001 VRA Revolving Loan
2261 261006 (470,000.00) 2003 General Obigallon Bond
3344 (15,388.49) Outstanding Encumbrances
630 637 1145 145002 (550,596.03) Prepaid Prine - 91 Rev Bonds
1145 145003 (58,333.37) Prepaid Prine - 93a Refunding
1145 145004 (104,999,96) Prepaid Prine - 93b Refunding
2214 214001 (774,651.17) Accrued Interest Payable
2214 214003 (280,589.72) 1993B Refunding Accrued Intere
2214 214004 (552,567.12) 1993A Refunding Accrued Intere
630 645 2201 (3,903,95) Vouchers Payable
3344 (14,500.00) Outstanding Encumbrances
EXHIBIT D
CityofRolUloke
Debt Payments Relevant to Water Authority
2003 Bonds
Interest
WaterPollutloDControlFund
'94 Bonds (non-refunded portion)
Principal Interest Total
Total
Principal
Total
375,000 18,095.00 393,095.00 45,000 275,231.25 320,231.25
-
9,282.50 9,282.50 274,781.25 274,781.25
395,000 9,282.50 404,282.50 95,000 274,781.25 369,781.25
-
273,831.25 273,831.25
510,000 273,831.25 783,&31.25
268,731.25 26&,731.25
-
525,000 268,731.25 793,731.25
263,481.25 263,481.25
535,000 263,481.25 798,481.25
- 255,456.25 255,456.25
-
- 555,000 255,456.25 810,456.25
-
248,518.75 248,518.75
-
- 570,000 248~518.75 ..$'UI;5_18.75
-
, - - 234,268.75 234,268.75
-
- 605,000 234,268.75 839,268.75
- -
219,143.75 219,143.75
- 640,000 219,143.75 859,143.75
203,143.75 203,143.75
-
670,000 203,143.75 873,143.75
-
186,393.75 186,393.75
-
- 700,000 186,393.75 886,393.75
-
168,893.75 168,893.75
- -
- 740,000 168,893.75 908,893.75
-
156,868.75 156,868.75
-
- 170,000 156,868.75 926,86&.75
-
- 143,393.75 143,393.75
- -
- 800,000 143,393.75 943,393.75
- 128,893.75 128,893.75
- -
- 825,000 128,893.75 953,893.75
-
- 113,425.00 113,425.00
- -
- 860,000 113,425.00 973,425.00
- 97,300.00 97,300.00
&95,000 97300,00 992,300.00
-
79,400.00 79,400.00
-
- 930,000 79,400.00 1,009,400.00
- -
60,800.00 60,800.00
- 975,000 60,800.00 1,035,800.00
41,300.00 41,300.00
- 1,010,000 41,300.00 1,051,300.00
- 21,100.00 21,100.00
- 1,055,000 21,100.00 1,076,100.00
8/112004
10/112004
21112005
4/112005
8/112005
1O/l/2005
2/1/2006
4/112006
8/112006
10/1/2006
2/112007
4/1/2007
81112007
10/112007
2/112008
4/112008
81112008
10/112008
2/112009
41112009
8/112009
10/1/2009
2/112010
4/112010
81112010
10/1120[0
2/112011
4/112011
8/1120H
101112011
21112012
4/112012
81112012
10/112012
2/112013
4/112013
8/112013
10/1/2013
2/112014
4/112014
8/112014
101112014
2/112015
4/112015
8/1/2015
10/112015
211/2016
41112016
811/2016
10/112016
2/112017
4/1/2017
811/2017
10/1/2017
21112018
4/1/2018
81112018
10/1/2018
211/2019
4/1/2019
8/1/2019
10/112019
2/112020
4/1/2020
811/2020
1011/2020
21112021
4/112021
8/112021
101112021
211/2022
8J1I2022
2/1/2023
811/2023
2/112024
8/t/2024
770,000 36,660.00
806,660.00 14,310,000 7,15],481.25 21,463,481.25
Tolal WPC FllIld
Principal Interest Total
420,000.00 293,326.25 713,326.25
284,06].75 284,063.75
490,000.00 284,063.75 774,063.75
273,831.25 273,831.25
510,000.00 27],831.25 783,8]1.25
268,731.25 268,731.25
525,000.00 268,731.25 793,731.25
263,481.25 263,481.25
5]5,000.00 263,481.25 798,481.25
255,456.25 255,456.25
555,000.00 255,456.25 810,456.25
248,518.75 248,518.75
570,000.00 248,518.75 818,518.75
234,268.75 2]4,268.75
605,000.00 234,268.75 839,268.75
219,14].75 219,143.75
640,000.00 219,14].75 859,143.75
20],143.75 203,143.75
670,000.00 203,143.75 873,143.75
186,393.75 186,393.75
700,000.00 186,393.75 886,393.75
168,893.75 168,893.7,:/
740,000.00 168,893.75 908,893.75
156,868.75 156,86&.75
770 000.00 156,868.75 926,868.75
143,393.75 143,.193.75
800,000.00 143,393.75 943,393.75
128,&93.75 128,89].75
825,000.00 128,893.75 953,893.75
11],425.00 113,425.00
860,000.00 113,425.00 973,425.00
97,300.00 97,]00.00
895,000.00 97,300.00 992,300.00
79,400.00 79,400.00
930,000.00 79,400.00 1,009,400.00
60,800.00 60,800.00
975,000.00 60,800.00 1,035,800.00
41,300.00 41,300.00
1,010,000.00 41,300.00 1,051,300.00
21,100.00 21,100.00
1,055,000.00 21,100.00 1,076,100.00
15,080,000 7,190,141.25 22,270,141.25
EXHIBIT F
8/1/200
101112004
2111200
4/1/200
8/11200
1011/200
211/200
4/11200
8/112006
1011/200
211/200
4/11200
8111200
10/1/200
211/200
411/200
8/1/200
10/11200
211/2009
4/1/2009
8/112009
10/1/2009
21112010
41\12010
8/112010
10/1/2010
211/201
4/11201
8/11201
10/11201
2/112012
4/112012
811/2012
1011120l2
VI/20l3
41112013
8/112013
10/112013
2/112014
41112014
8/112014
10/112014
2/112015
4/112015
8/112015
10/112015
2/112016
4/1/2016
8/112016
10/1/2016
2/112017
4/1/2017
81112017
101112017
2111201&
4/112018
81112018
101112018
21112019
4/112019
81112019
101112019
2/112020
4/]/2020
81112020
lOill2020
2f112021
41112021
Sil/2021
101112021
2f112022
8/112022
2/1/2023
8/112023
2fJl2024
81112024
To'"
City of Roanoke
Debt Payments Relevant to Water Authority
Principal
1997 Bonds
Interest
Water-Fund
200280nds
Interest
Total
Principal
Total
4 1,620,000 377,837.50 1,997,837.50
170,000 121,376.88 291,376.88
5 341,387.50 341,387.50 -
5 1I7,976.88 117,976.88
5 1,605,000 341,387.50 1,946,387.50 -
5 - 180,000 ]17,976.88 297,976.88
6 303,268.75 303,268.75 -
6 113,476.88 113,476.88
1,585,000 303,268.75 1,888,268.75 -
6 - 190,000 113,476.88 303,476.88
7 265,625.00 265,625.00 -
7 108,726.88 108,726.88
7 1,570,000 265,625.00 1,835,625.00
7 - 200,000 108,726.88 308,726.88
, 226,375.00 226,375.00 -
, - 103,726.88 103,726.88
, 1,555,000 226,375.00 1,781,375.00 -
, - 215,000 103,726.88 318,726.88
187,500.00 187,500.00
98,351.88 98,351.88
1,540,000 ]87,500.00 1,727,500.00
225,000 98,351.88 323,351.88
149,000.00 149,000.00
- 92,726.88 92,726.88
1,520,000 149,000.00 1,669,000.00 .-. -. ~
- 240,000 92,726.88 332,726.88
, - 111,000.00 111,000.00 -
I - 87,926.88 87,926.88
, 1,500,000 111,000.00 1,611,000.00 -
, - 255,000 87,926.88 342,926.88
73,500.00 73,500.00 -
82,826.88 82,826.88
1,480,000 73,500.00 1,553,500.00
- 270,000 82,826.88 352,826.88
36,500.00 36,500.00
77,258.13 77.258.13
1,460,000 36,500.00 1,496,500.00
280,000 77,258.13 357,258.13
-
- 71,308.13 71.308.13
-
- 295,000 71,308.13 366,308.13
- 64,855.00 64,855.00
315,000 64,855.00 379,855.00
-
57,767.50 57,767.50
- 335,000 57,767.50 392,767.50
- 50,062.50 50,062.50
350,000 50,062.50 400,062.50
- -
41,312.50 41,312.50
-
370,000 41,312.50 411,312.50
-
- 32,062.50 32,062.50
-
390000 32,062.50 422,062.50
22,312.50 22,312.50
-
415,000 22,312.50 437,312.50
-
11,418.75 1I,418.75
-
435,000 1l,418.75 446,418.15
-
-
-
-
15,435,000
3,766,150.00
19,201,150.00
5,130.000
2,589,571.98 7,719,571.98
Total Water Fund
Principal Interest Total
1,620,000 377,837.50 ],997,1137.50
170,000 121,376.88 291,376.88
341,387.50 341,387.50
117,976.88 117,976.88
1,605,000 341,387.50 1,946,3117.50
180,000 1I7,976.88 297,976.118
303,268.75 303,268.75
113,476.88 113,476.88
1,585,000 303,268.75 1,888,268.75
190,000 113,476.88 303,476.88
265,625.00 265,625.00
108,726.88 108,726.88
1,570,000 265,625.00 1,835,625.00
200,000 108,726.88 308,726.88
226,375.00 226,375.00
103,726.88 103,726.88
1,555,000 226,375.00 1,781,375.00
215,000 ]03,726.88 318,726.88
187,500.00 187,500.00
98,351.88 98,351.88
1,540,000 187,500.00 1,727,500.00
225,000 98,351.88 323,351.88
149,000.00 149,000.00
92,726.88 92,726.88
1,520,000 149,000.00 1,669,000.00
240,000 92,726.88 332,726.88
111,000.00 111,000.00
87,926.88 87,926.88
1,500,000 111,000.00 1,611,000.00
255,000 87,926.88 342,926.88
73,500.00 73,500.00
82,826.88 82,826.88
1,480,000 73,500.00 1,553,500.00
270,000 82,826.88 352,826.88
36,500.00 36500.00
77,258.13 77,258.13
1,460,000 36,500.00 1,496,500.00
280,000 77,258.13 357,258.13
71,308.13 71,308.13
295,000 71,308.13 366,308.13
64,855.00 64,855.00
315,000 64,855.00 379,855.00
57,767.50 57,767.50
335,000 57,767.50 392,767.50
50,062.50 50,062.50
350,000 50,062.50 400062.50
41,312.50 41,312.50
370,000 41,312.50 411,312.50
32,062.50 32,062.50
390,000 32,062.50 422.062.50
22,312.50 22,312.50
415,000 22,312.50 437,312.50
11,418.75 11,418.75
435,000 11,418.15 446,418.75
20,565,000 6,355,721.98 26,920,721.98
City of Roanoke
Debt Paymerats Relevant to Water Authority
Total Water Authority
Principal
Interest
Total
811120
1011/20
2/1120
411120
8/1120
1011120
2/1120
4/1120
811120
101112006
2/11200
4111200
8/11200
10/1120
2/11200
4/1120
8/1/200
10/1/200
2/1/200
4111200
811/200
10/112009
2/1120
4/1/20
811120
10111201
2/1120
411/201
811/20
10Il/201
2/1/201
4111201
8111201
10111201
2/11201
4/11201
8/11201
10Il/201
2/1/201
411/201
8111201
10/11201
2111201
4/11201
8/1/201
10/1/201
2/11201
4/1/201
8/11201
10111201
2/11201
4/1/201
8/11201
10111201
2/11201
4/1/201
8/11201
10111201
2111201
4/11201
8/112019
1011/2019
21112020
4/11202
81112020
10/112020
211/202
4/1/202
8/1/202
10111202
2/112022
8/112022
2/1/2023
8/1/2023
2/1/2024
8/112024
04 2,040,000.00 671,163.75 2,711,163.75
04 170,000.00 121.376.88 291,376.88
OS - ~625,451.25 625,451.25
OS - 1l7,976.88 117,976.88
OS 2,095 000.00 625,451.25 2,720,451.25
OS 180,000.00 117,976.88 297,976.88
06 - 577,100.00 577,100.00
o. 113,476.88 113,476.88
06 2,095,000.00 577,100.00 2,672,100.00
190,000.00 I 13,476.B8 303,476.88
7 534,356.25 534,356.25
7 - 10B,726.88 108,726.88
7 2,095,000.00 534,356.25 2,629,356.25
07 200,000.00 108,726.88 308,726.88
, 489,856.25 489,856.25
08 - 103,726.88 103,726.88
, 2,090,000.00 489,856.25 2,579,856.25
, 215,000.00 103,726.88 318,726.88
, 442,956.25 442,956.25
, - 98,351.88 98,351.88
, 2,095,000.00 442,956.25 2,537,956.25
225,000.00 98,351.88 323,351.88
10 397518.75 397,518.75
10 92,726.88 92,726.88
10 2,090,000.00 397,518.75 2,487,518.75
0 240 000.00 92726.88 332,726.88
11 - 345,268.75 345,268.75
I 87,926.88 87,926.88
II 2,105,000.00 345,268.75 2,450,268.75
, 255,000.00 87,926.88 342,926.811
2 - 292,643.75 292,643.75
2 - 82,B26.88 82,826.88
2 2,120,000.00 292,643.75 2,412,643.75
2 270,000.00 82,826.88 352,826.811
3 - 239,643.75 239,643.75
3 77,258.13 77,258.13
3 2,L30,000.00 239,643.75 2,369,643.75
3 280,000.00 77,258.13 357,258.13
4 - 186,393.75 186393.75
4 - 71,308.13 71,308.13
4 700,000.00 186,393.75 886,393.75
4 295,000.00 71,308.13' 366,308.13
S 168,893.75 168,893.75
S - 64,855.00 64,855.00
S 740,000.00 168,893.75 908,893.75
S 315,000.00 64 855.00 379,855.00
. - 156868.75 156,868.75
. - 57,767.50 57,767.50
. 770,000.00 156,868.75 926,868.75
. 335,000.00 57,767.50 392,767.50
7 - 143,393.75 143,393.75
7 - 50,062.50 50062.50
7 800,000.00 143,393.75 943,393.75
7 350,000.00 50,062.50 400,062.50
, 128,893.75 128,893.75
, - 41,312.50 41,312.50
. 825,000.00 128,893.75 953,893.75
. 370,000.00 4[,312.50 411312.50
, - 113,425,00 113,425.00
, - 32,062.50 32062.50
860,000.00 113,425.00 973,425.00
390,000.00 32,062.50 422,062.50
- 97,300.00 97,300.00
, - 22,312.50 22,3L2.50
895,000.00 97,300.00 992,300.00
415,000.00 22,3L2.50 437,312.50
] - 79,400.00 79,400.00
] - 11,418.75 1l,418.75
] 930,000.00 79,400.00 1,009,400.00
] 435,000.00 11,418.75 446,418.75
60,800.00 60,800.00
975000.00 60,800.00 1,035,800.00
- 41,300.00 41,300.00
1,010,000.00 41,300.00 1,051,300.00
- 21,lOO.00 21,100.00
1,055,000.00 21,100.00 1,076,100.00
35,645,000
13,545,863.23
49,190,863.23
Tob!
Locality Compensation Payments to County of Roanoke
Based on General Obligation Debt Payments Related to Water Authority
Exhibit G
Waler Sewer Total
Principal Interest Total Principal Interest Total Payment
121112004 5.800.00 5,800.00 21,293.75 21,293.75 27,093.75
61112005 80,000.00 5,800.00 85,800.00 280,000.00 21,293.75 301,293.75 387,093.75
12/112005 4,200.00 4,200.00 15,693.75 15,693.75 19,893.75
6/112006 75,000.00 4,200.00 79,200.00 290,000.00 15.693.75 305,69375 384,893.75
12/112006 3,450.00 3,450.00 12,793.75 12,793.75 16,243.75
61112007 80,000.00 3,450.00 83,450.00 290,000.00 12,793.75 302,793.75 386,243.75
12/112007 2,200.00 2,200.00 8,262.50 8,262.50 10,462.50
6/112008 80,000.00 2,200.00 82,200.00 295,000.00 8,262.50 303,262.50 385,462.50
12/112008 1,200.00 1,200.00 4.575.00 4,575.00 5,775.00
6/112009 80,000.00 1,200.00 81,200.00 305,00000 4,575.00 309,575.00 390,775.00
395,000.00 33,700.00 428,700.00 1,460,000.00 125,237.50 1,585,237.50 2,013,937.50
EXHIBIT G
Western Virginia Water Authority - Vehicles
6/1012004
Shop# Year Make Model Class Code VIN License
85 1995 Chevy Blazer SUV 4X4 1 GNDT13WOSK220705 10-319L
128 2001 Ford Ranger Pickup 1/2 Ton 4X2 lFTYR10E51TB05384 101-286L
130 1997 Ford F150 Pickup EC 1/2 Ton 4X4 1 FTDX18WOVND22661 22-459L
131 1996 Chevy Blazer SUV 4X4 1 GNDT13WOT2245301 56-368L
140 1995 Chevy 1500 Pickup 1/2 Ton 4X2 1 GCEK14H8SZ17021 0 78-041L
144 1996 Ford Ranger Pickup 1/2Ton 4X2 1 FTCRl OU3TPA87187 55-352L
145 1997 Chevy S-10 Pickup 1/2 Ton 4X2 1 GCCS14X9VK225338 56-265L
150 2002 Ford F150 Pickup EC 1/2 Ton 4x4 1 FTRX18W72NA67606 78-116L
151 2003 Ford F150 Pickup 1/2 Ton 4X4 2FTRF18W83CB14457 118-467L
156 1995 Chevy Blazer SUV 4X4 lGNDT13W9SK219990 78-030L
158 1999 Ford F250 Pickup EC 3/4Ton 4X4 1 FTNX21 L 1 XEC96259 10-284L
160 1999 Ford F150 Pickup EC 1/2Ton 4X4 1 FTRX18W3XNB01581 37-010L
167 1996 Chevy Blazer SUV 4X4 1 GNDT13W3T2245227 55-310L
181 1996 Ford Ranger Pickup 1/2 Ton 4X2 1 FTCRlOU1TPA87186 55-294L
183 1999 Ford F150 Pickup EC 1/2 Ton 4X4 1 FTRX18W9XNA97746 10-290L
184 1999 Ford F250 Pickup EC 3/4 Ton 4X4 1 FTNX21LXXEC96258 10-378L
196 1999 Chevy S-10 Pickup 1/2 Ton 4X2 1 GCCS14X9XK162289 10-289L
700 1993 Chevy Blazer 2DR.4X4 1 GNCT18W5P0160301 56-249L
701 1990 Ford Aero Star Van 4X4 1 FTDA44X9LZB18318 55-269L
702 2003 Ford F150 XL Pickup 1/2 Ton 4X4 2FTRF18VVX3CB14458 55-370L
704 1995 Chevy Blazer SUV 4X4 1 GNDT13W5SK220697 78-020L
705 2002 Dodge Ram 2500 Pickup 3/4Ton 4X2 3B7KC26Z22M308224 118-472L
706 2002 Dodge Ram 2500 Pickup 3/4 Ton 4X2 3B7KC26Z62M308226 118-473L
707 1998 Ford Ranger Pickup 1/2 Ton 4X2 lFTYR14XOWTA72555 37-012L
708 1998 Ford Ranger Pickup 1/2 Ton 4X2 lFTYR14X9WTA72554 37-011L
709 2002 Ford Explorer SUV 4X4 1 FMZU73E32UA07706 101-231L
710 1989 Chevy Blazer SUV 4X4 1 GNCT18Z4K0160891 10-392L
711 1998 Ford Explorer SUV 4X4 1 FMZU34E3WUC04517 55-236L
712 2003 Ford F-150 Pickup 1/2 Ton 4x4 2FTRF18W63CB14456 118-438L
715 1993 Ford F- 350 Pickup 1 Ton 4X2 1 FDHF37Hl PNA60005 55-288L
716 2004 Ford F150 XL Pickup 1/2 Ton 4X2 3B7HE13Y2PM141414 122-647L
717 1996 Ford Ranger Pickup 1/2 Ton 4X2 lFTCR14U7TPA87185 55-245L
718 1997 Chevy 1500 - Pickup 1/2 Ton 4X2 1 GCEC14W3VZ255066 10-335L
719 1987 Dodge Ram 150 Pickup 1/2 Ton 4X2 1 B7FD14TXHS504841 1 0-359L
720 1999 Ford Super Trak Van 4x4 1 FT5S34L8XHA39424 22-460L
721 1997 Chevy Step Van 4X2 lGBHP32ROV3311708 55-301 L
723 1995 Chevy 3500 Pickup 1 Ton 4X2 1 GBGC34K4SZ21 0168 78-119L
724 1993 Dodge Power Ram 350 - Pickup 1 Ton 4x4 1 B6KM3652PS220809 55-372L
725 1999 Chevy 3500 - Pickup 1 Ton 4X2 1 GBGC34R7XF075807 90-861L
726 1986 GMC 7000 - Svc Truck 2 Ton 4X2 1 GDJ701 B2GV536058 10-354L
727 1992 Ford F 350 - Pickup Hon 4X2 1 FDHF37HONNA93140 55-355L
728 1999 Intem'J 4700 Svc Truck 2 Ton 4X2 1 HTSLABMXXH661474 37-014L
731 1978 Ford F700 Dump Truck 2 Ton 4X2 F70EVCE8158 10-280L
734 1994 Ford Flusher Waste Removal Jet Truck lFDXK82E4RVA48970 90-867L
735 1980 White Autocar Tractor Tractor Trailer 92RCFGH041695 1 D-299L
736 1989 Ford F 700 - Svc Truck 2 Ton 4X2 1 FDNF70KOKVA37050 10-393L
737 1984 Intem'l S 1700 - Svc TruCk 2 Ton 4X2 1 HTLBEGM8EHA44873 10-326L
738 1995 Ford F 350 - Pickup 1 Ton 4X2 1 FDHF37H5SNA26691 10-270L
739 1995 Chevy 3500 - Pickup 1 Ton 4X2 1 GBGC34KOSZ211379 1 0-350L
743 1995 Chevy 3500 - Pickup Hon 4X2 1 GBGC34K4SZ211904 9D-844L
Criteria: 1 Exceeds Age
2 Exceeds Mileage
3 Exceeds L TD Costs
1012
Final Vehicle List1 6-10-04.xls
EXHTHTT U
Shop# Year Make Model Class Code VIN License
744 1998 Ford Louiseville Dump Truck 10 Ton lFDYVV86E1WVA19098 10-338L
745 2000 Ford F 650 XL - Knuckle Boom 2 Ton 4X2 3FDWF6520YMA09307 78-021 L
746 1987 Ford F 700 - Svc Truck 2 Ton 4X2 1 FDNF70K5HVA54032 10-364L
748 1985 Ford F 700 - Svc Truck 2 Ton 4X2 lFDNF70H8FVA48615 10-339L
751 1995 Chevy 3500 - Pickup 1 Ton 4X2 1 GBGC34K4SZ21 0073 56-252L
752 1991 Intern" Dump Truck 10 Ton 4X2 lHTSDNGR5MH313571 56-380L
753 1989 Ford F 800 Dump Truck 10 Ton 4X2 1 FDYK84A8KVA41489 10-394L
754 1993 Ford F 600 - Svc Truck 2 Ton 4X2 1 FDNF62J3PVA26405 10-257L
755 1993 Chevy Kodiak La-Pro 2 Ton 4X2 1 GBG6Hl MOPJl 06079 10-225L
756 1990 Ford F 700 - Svc Truck 3 Ton 4X2 1 FDNF70K7LVA46393 78-078L
758 1986 Ford F8000 Dump Truck 10 Ton 4X2 1 FDYK87U4GVA55290 10-357L
760 2004 Sterling Vactor Truck Swr Clnr. 2FZHATAK14AL75894 122-673L
761 1985 Ford F 350 - Rodder Truck 1 Ton 4X2 lFDJF37H2FNA82966 1 0-348L
762 1990 Ford F 600 - Rodder Truck 2 Ton 4X2 1 FDMF60KXLVA46684 78-152L
763 1994 Ford L8000 - Dump Truck 10 Ton 4X2 1 FDYK82E2RVA49121 10-298L
764 1993 Ford L 8000 Camel Truck Swr Clnr. lFDYVV82E5PVA28152 10-227L
766 1985 Ford Dump Truck 10 Ton 4X2 lFDYK87U6FVA57993 10-345L
767 1985 GMC 7000 - Svc Truck 2 Ton 4X2 1 GDL7Dl E3FV627261 10-351L
768 1985 GMC 7000 - Svc Truck 2 Ton 4X2 1 GDL 701 E9FV627278 10-352L
769 1984 GMC Step Van 4X2 1 GDJP32MOE3505961 10-334L
770 1985 Ford Dump Truck 10 Ton 4X2 lFDYL80U9FVA14286 1 0-332L
776 1987 Chevy Custom Deluxe Pickup 1/2 Ton 4X2 lGBGR24K2HS168318 1 0-362L
793 1987 Intern" Dump Truck 10 Ton 4X2 1 HTLDDBN6HH525226 10-367L
845 1998 Ford F 150 Pickup 1/2 Ton 4X4 1 FTZF18W4WNB92295 78-036L
852 1974 Ford 8000 Series Boom Truck 4X2 R80CVT32794 55-255L
853 1998 Ford Ranger Pickup 1/24X2 lFTYR10U4WUB61583 55-211 L
856 1997 Ford F150 XL Pickup 1/2 Ton 4X2 1 FTEFl7W5VND30666 90-865L
858 1995 Chevy Tahoe 4X4 3GNEK18K4SG104346 90-883L
859 1991 GMC Small Van 4X2 1GKDM15Z0MB516117 86-825L
860 1992 Dodge Dakota Pickup LE 1/2 Ton 4X2 1 B7GL26X3NS668912 78-098L
865 1984 Dodge Custom Ram 150 Pickup 1/2 Ton 4X2 lB7FD14T7ES272601 55-253L
866 2004 Ford F150 Pickup 1/2 Ton 4X4 2FTRF18W24CA50904 122-634L
867 1987 Ford F 150 Pickup 1/2 Ton 4X2 lFTEF15N8RNB34690 78-022L
868 2000 Ford F750 XLDump Truck 2Ton 4X2 3FDXF75R6YMA63119 46-835L
890 1995 Chevy Full Size Van 20 Series 4X2 1 GCEG25K7SF202177 22-479L
891 1995 Chevy Full Size Van 20 Series 4X2 1 GCEG25K9SF202374 22-480L
Western Virginia Water Authority - Vehicles
6/1012004
Criteria: 1 Exceeds Age
2 Exceeds Mileage
3 Exceeds L TD Costs
20/2
Final Vehicle Ust1 6-10-04.xls
Western Virginia Water Authority - Vehicles
6/1712004
Shop# Year Make Model Class Code VIN License
U760 1988 Chevy KODIAK 70 SINGLE AXLE 2 1/2 ton Dump 1 GBP7Dl G6JVl 08984 78-195L
U762 1992 Ford F800 SINGLE AXLE 21/2 ton Dump 1 FDYK84AONVA05185 90-804L
U766 1988 Chevy 30 SERIES DUMP TRUCK 1 ton Dump lGBJR34W7JJ114765 78-197L
U768 2000 Chevy PICKUP 2500 SERIES 3/4 ton 4X4 1 GCGK24RXYR171407 46-672L
U769 2001 Sterling TANKER SINGLE AXLE Jet Truck 2FZAATAKX1AH65313 90-857L
U770 2000 Chevy PICKUP 2500 SERIES 3/4 ton 4X4 lGCGK24RXYR171312 46-673L
U773 1989 Chevy KODIAK 70 SINGLE AXLE 2 1/2 ton Dump 1 GBP7Dl Y7KVl 04906 78-131L
U774 2000 Freightlnr FL70 SINGLE AXLE 2 1/2 ton Dump 1 FV6HJBB6YHB66356 41-664L
U776 2000 Chevy PICKUP 2500 SERIES 3/4 ton 4X4 1 GCGK24RXYR171522 46-674L
U777 1988 Chevy STEP VAN P30 1 ton Step Van 1 GCKP32W4J3324771 78-198L
U780 1989 Chevy KODIAK 70 SINGLE AXLE 2 1/2 ton Dump 1 GBP7D1Y7KVl 04873 78-133L
U782 2001 Jeep CHEROKEE SUV 4X4 lJ4FF48S11L576065 101-155L
U786 1995 Chevy BLAZER 4DR SUV 4X4 1 GNDT13W2S2242639 11-948L
U787 2000 Chevy S10 PICKUP 1/2 ton 4X4 1 GCDT19W7YK225795 46-681L
U788 2001 Chevy 3500 HD 1 ton Dump 3GBKC34G31 Ml 04400 101-154L
U791 2001 Ford F250 SUPER DUTY EXT 3/4 ton 4X4 3FTNX21 SXl MA35303 101-164L
U796 2002 Ford F250 SUPER DUTY EXT 3/4 ton 4X4 lFTNX21SX2EB01694 46-766L
U797 1992 Ford F350 F350 DUMP TRUCK 1 ton Dump 1 FDKF37Gl NNA28424 86-830L
U799 1995 Chevy BLAZER 4DR SUV 4X4 1 GNDT13W8S2242788 11-947L
U800 2000 Chevy 3500 HD 1 ton Dump 1 GBKC34JOYF423906 41-694L
U801 2001 Sterling ~AMEL TRK TANDEM AXL Camel Truck 2FZHAZ821AJ20173 101-179L
U818 1999 Freighllnr FL80 TANDEM AXLE 4 ton Dump 1 FVXJJBB8XHA73586 36-974L
U819 1996 Chevy C3500 1 ton Dump 1 GBJC34R9TE150514 86-753L
U821 2001 Ford F250 SUPER DUTY EXT 3/4 ton 4X4 1 FTNX21L91EB93338 101-185L
U822 1986 GMC STEP VAN P30 1 ton Step Van 1 GDJP32M5G3501911 90-756L
U824 1994 GMC JIMMY 4DR SUV 4X4 1 GKDT13W7R2520958 12-912L
U825 1994 GMC JIMMY 4DR SUV 4X4 1 GKDT13W9R2520962 12-913L
U826 1994 GMC JIMMY 4DR SUV 4X4 1 GKDT13W4R2520965 12-914L
U827 1994 GMC JIMMY 4DR SUV 4X4 1 GKDT13WXR2520971 12-915L
U829 2001 Jeep CHEROKEE SUV 4X4 lJ4FF48S01L598025 101-200L
U832 2002 GMC 3500 HD 1 ton Dump 3GDKC34G12Ml04209 101-326L
U834 2002 Chevy PICKUP 2500 SERIES 3/4 ton 4X4 1 GCHK24U22Z329237 112-483L
U835 2003 Jeep GRAND CHEROKEE SUV 4X4 lJ4GW48S23C507487 112-492L
U837 2002 GMC PICKUP 2500 SERIES EX 3/4 ton 4X2 1 GTEK19V22E280286 110-947L
U838 1994 GMC PICKUP 1500 SERIES 1/2 ton 4X2 1 GTDC14Z4RZ533145 90-764L
U839 2003 Ford RANGER PICKUP EXT 1/2 ton 4X4 lFTZR15E63TA10459 112-430L
U840 2003 Ford ORD RANGER PICKUP E) 1/2 ton 4X4 lFTZR15E43TA10458 112-431L
U841 2003 Chevy CHEVROLET S10 PICKUP 1/2 ton 4X4 1 GCDT19X838240692 115-765L
U842 2003 Ford F350 SUPER DUTY 4DR 1 ton Dump lFDWW36S13ED2799f 122-637L
U844 2004 Chevy COLORADO PU EXT 1/2 ton 4X4 1 GCDT196248149412 122-660L
U845 2004 Chevy COLORADO PU EXT 1/2 ton 4X4 1 GCDTl96248148907 122-658L
U846 2004 Chevy COLORADO PU EXT 1/2 ton 4X4 lGCDT196848148796 122-659L
U882 1997 Ford F250 PICKUP EXT 3/4 ton 4X4 lFDHX26H5VEB85420 90-766L
U883 1997 Ford F350 1 ton Dump 3FEKF37H8VMA41203 90-753L
U884 1997 Ford F250 PICKUP EXT 3/4 ton 4X4 lFTHX26H2VEB85413 78-136L
U887 1998 Chevy S10 PICKUP EXT 1/2 ton 4X4 1 GCCT14X5W8162573 31-587L
U888 1998 Chevy PICKUP 2500 SERIES 3/4 ton 4X4 1 GCGK29R9WE172934 31-586L
U889 1998 GMC PICKUP 2500 SERIES 3/4 ton 4X4 1 GTGC24R8WE528133 31-589L
U891 1999 Jeep CHEROKEE SUV 4X4 lJ4FF28S7XL647752 37-045L
U892 1997 Ford TAURUS 4DR Sedan lFALP52U9VA260037 31-532L
Criteria: 1 Exceeds Age
2 Exceeds Mileage
3 Exceeds L TD Costs
10f2
Authority Vehicle Lisl6-16-04.xls
EXHIBIT I
Western Virginia Water Authority. Vehicles
6/1712004
Shop# Year Make Model Class Code VIN License
U893 2003 Ford F150 PICKUP 1/2 ton 4X4 2FTRF18W63CB06504 115-798L
U894 1995 Chevy S10 PICKUP EXT 1/2 ton 4X4 1 GCDT19ZXS8216393 78-161L
U895 1999 GMC 3500 VAN 1 ton Van 1 GTHG39R2Xl 063199 41-689L
U899 2001 Ford F250 SUPER DUTY EXT 3/4 ton 4X4 lFTNX21L21ED00603 101-238L
U7601 1994 Chevy 2500 SERIES EXT 3/4 ton 4X4 1 GCFK29K8RE263289 90-815L
U7607 2002 Ford F250 SUPER DUTY EXT 3/4 ton 4X4 lFTNX21S32EB11256 101-319L
U7608 2002 Ford RANGER PICKUP EXT 1/2 ton 4X4 lFTYR45EX2TA40091 101-320L
U7609 2002 Chevy BLAZER 4DR SUV 4X4 lGNDT13W12K155587 101-323L
Criteria: 1 Exceeds Age
2 Exceeds Mileage
~ Exceeds L TO Costs
20f2
Authooity Vehicle List 6-16-04.xls
Western Virginia Water Authority - Equipment
6/17/2004
Shop# Year Make Model
154 1998 Ford Tractor (NH)
742 1948 Knox Trailer
771 1997 RSmith Trailer
772 1975 Lincoln 300Amp Welder
774 1999 American Trailer
775 2001 Cat Rbr Tire Loader
777 1993 Leroi Compressor
778 1984 Leroi Compressor
779 1999 American Trailer
780 1990 Amid Trailer
782 1988 Case Loader
783 1996 Case Loader/Backhoe
785 1989 Amid Trailer
786 1982 Case Backhoe
787 1992 Sullair Compressor
788 1999 Case Loader/Backhoe
789 1989 Case LoaderlBackhoe
790 1986 Case Backhoe
792 1986 Bobcat Util Loader
795 1994 Ingersoll Compressor
796 1997 Ingersoll Compressor
797 1995 Compressor
798 1975 Cart
799 1975 Drott Crane
861 1982 JDeere Tractor
1701 1975 KaMo Borer
1702 1989 Leroi Compressor
1703 1999 Case Arctic Loader
1704 1993 JCB Stmstr
1705 1992 Case Loader/Backhoe
1707 1997 Ingersoll Compressor
1708 1996 Sullair Compressor
1710 1989 Trans Trailer
1711 1989 Trans Trailer
1712 1989 Trans Trailer
1713 1990 Case Excavator
1714 1993 Vib. Compactor
1715 1992 Rogers Trailer
1716 1995 Bobcat Loader
Criteria:
1 - Exceeds designated life cycle in years
2 - Exceeds designated mileage/hours
3 - Exceeds designated replacement precentage in L TO costs
1 of 1
EXHIBIT J
Exhibit J
Equipment and Furnishings valued over $5,000 to be cOnveyed to the Authority
Item 1. Summary of Personnel Computers
Company Owner Model Serial Processor Hard Drive RAM
120 Water Authority
A Carrico GUPUTL4695 1800
Alfred White 8303-RHU KLRA V4F 1800 40G 512
April Olichwier 6830GBU 78Y6927 933 30G 256
B Fronk GUPUTL5757 2390
Benjamin Mullins 6830GBU 78- Y6858 933 20G 384
Billings and 6563A 1U 23CYNA 7 733 20G 128
Collections-
Handheld
Bob Benninger GUPUTL871S 2390
Bob Benninger GUPUTL9616 1700
Brenda Hale E3600 gw0026937688 1600 40G 512
Burley Harris 6564P 1U 23CHMTO 733 30G 128
C Highsmith GUPUTL4693 1790
C Mossor GUPUTL9947 300
Carl Sink 679011U KA84BFP 1.6 40G 512
Carroll Hall 6792-22U KAT123A 1.8 40G 640
Cassandra Altice 6230-46U KP-G0896
Catherine Holland 679411U 23G1710
Cheryl Brewer 2652-Q5U 99-40LCB 2.0GHz 40G 2S6
Cheryl Brewer 80102500 BC69925194S PIl 333 6G 64
Cheryl Brewer 8303-RHU KLRA V5F 1.8 40G 512
Chuck Clark 6830GBU 23AC709 933 30G 256
CyndiPugh E4650 GW0026884693 1800 40G 256
o Anderson GUPUTL5992 350
o Anderson GUPUTL9617 1700
o Kadams GUPUTL6720 1700
o Myers GUPUTL1898 850
o Myers GUPUTL4694 1800
Dale Edwards 2652-Q5U 99-40FRH 2000 400 512
Danny Foster GUPUTL1170 850
Dianne Hilborn 6840GAU 23AH097 933 30G 256
Donna Tyree- E3600 0026937685 1600 40G 512
Murdock
Ed Gunter E3600 0026937687 1600 40G 512
Front Counter. Left GP7-450 ADMUTB8389
Front Counter _ GP7-600 ADMUTBS008
Right
G Robertson GUPUTL7623 600
General (Marshall) 6830GBU 23G P639 933 30G 2S6
Hall
Greg Belcher 2652-Q5U 99-40FD2 2000 40G 512
Greg Reed Tungsten C 00UYA7J314KY 0007E012EECD
Greg Reed 679411U 23G9862 1600 40G 384
Greg Reed 2373- 7FU KP-MDGXN 1.6 40G 1500
Greg Reed 2373-7FU KP-MDHDC 1.6 40G 1500
EXHIBIT J
Patricia Jones E3600 0028312235 1600 40G 512
Paul Trent 656364U 78R7995 500 lOG 64
Plant1 wrFUTL6722 1700,
Plant2 RNOKE12 350
A Dulaney 1096465442 547
Rodney Brown 6563A 1 U 23CYPBO 733 20G 128
Ronnie Saunders 6630GBU 78Y6827 933 30G 256
8 Agner GUPUTL0125 900
8 Agner GUPUTL2447 933
8 Agner GUPUTL9295 2800
SACDA GUPUTL3434 550
8amuer.Carlton 679411U 23G1729 1600 40G 256
Light-Jr.
8cott Shirley Tungsten C 00UYA3W32J2M 0007.E026-FC03
Scott Shirley 6840GAU 23AF295 933 30G 256
Stephanie E4100 ADMUT87490
Heldenbrand
Stephanie Tuck 6830GBU 23GN883 933 30G 256
Sue Boyer 679222U KA T234V 1800 40G 256
Suzanne Mullins E4100 ADMUTB7491
T lane GUPUTL0128 700
T Wiseman GUPUTL4618 166
Teresa Peck 6830GBU 78Y6972 933 30G 256
Teresa Verell 8303-RHU KLRAV4X 1800 40G 612
Terry Fritz KP-G0915
Tom Damron 656364U 78R8065 500 lOG 64
Troy Johnson 6831GBU 23AC796 933 30G 256
W Kingery GUPUTL5532 547
WaterOps GUPUTL3667 4S0
Wayne Williams PS-60 ADMUTB7489
Yvonne Doolittle 6831GBU 23AC806 933 20G 256
Also to transfer are all associated equipment such as power supplies, monitors, printers, network
devices used to support these personal computers.
. ,
Exhibit J (cont.)
Item 2 - Furniture, Equipment and Personnel Property
All structures, furniture, equipment, tools, devices, vehicles, and other personnel property of the
City of Roanoke physically located of June 30, 2004 at the properties listed on Exhibit A of the
agreement shall transfer and become the personnel property of the Authority.
Item 3 - Fixed Asset Inventory
All items listed by the City of Roanoke as a fixed asset shall transfer to the Authority. See the
attached printout from City of Roanoke's fixed asset inventory dated June 30, 2004.
Note: there may be duplicated or conflicting entries on the fixed asset inventory when compared
to the Agreement and its exhibits. Resolution priority shall be the Agreement, Agreement
Exhibits in alphabetical order, and finally the fixed asset inventory printout.
Western Virginia Water Authority - Equipment
Shop# Year Make Model
U7603 1995 TowMstr Trailer
U7604 1995 TowMstr Trailer
U761 1989 Chillco Trailer
U762 1992 Ford F800
U763 1996 Sreco Trailer
U767 1989 Sullivan Compressor
U771 1990 CASE Backhoe
U775 1999 Backhoe/Loadr
U779 2000 American Trailer
U781 1975 Flash Trailer
U784 1994 CASE Loader
U785 1995 CASE Loader
U789 1988 Hudson Trailer
U790 1993 Kubota Mower
U792 1993 Thomas Loader
U798 1987 Hudson Trailer
U802 1988 Hudson Trailer
U803 1990 JDeere Backhoe
U804 1995 Godwin Pump
U805 1991 Kohler Generator
U806 1991 Sullivan Compressor
U807 1963 Kohler Generator
U808 1988 Onan Generator
U809 1986 Ran A1CTrailer
U811 1991 Hudson Trailer
U812 1992 Hydro Skid Mower
U813 1985 Miller Welder
U815 2000 Superior Trailer
U817 1986 Secca Rodder
U820 1987 Flatbed Trailer
U830 1995 CASE Backhoe
U831 2002 CASE Backhoe
U843 1989 Ford 6610 Tractor
U881 1996 CASE Backhoe
U885 1997 Interstate Trailer
U896 1991 Pump Trailer
Criteria:
1 - Exceeds designated life cycle in years
2 - Exceeds designated mileage/hours
3 - Exceeds designated replacement precentage in L TO costs
6/17/2004
1 of 1
EXHIBIT K
COUNTY OF ROANOKE
Fax:540-772-2089
Jun 17 '04 12:50 P.02
Exh. bi+ K.
~~ 8888~S88~~SSS88SS8~~~~S;I~~~8a :!: S! ~ ~S~ 01 Ol:i\ ;
~
n." . ~ . ~ oi ~~ ~ ~ ::!I'l ~
lI(iii ~~~t~~.~~!~:g_~l~$~'~i~~.:~~~. :ti~~~ ~ ;Pi ~ ~"
"" .~ _e~~=~~_~_~~_~_N~~.._mNri~~~ ~ .. o. :: " ~ - 8
is ;: ,.
'1 8SS8888S8~8S88SS8~~~8SS~8~~~.;
d ~ ~ " ss <; :i :;;:;; III
~
ooodciOQOOOOOOOOOO~.~~~&O 8m2~~ Ii! i:i 00 0 :!i a~ ai
..-U) QI ale. ~lll~.~,..:_. ~ .
~ .. . :: ~
Q
U 8888~88i*88888118~~~888:i\8~~~8~ ~ ;Z <l .0. ~ gg ~
~ O~
~_~l~~~~_~ll~l_~,l(gl~Q:l~li~~_-~ ~. <;! .; ...~~ 00
.::t. ~
- ~o~__N~"',..__N_N_~~~~~_._NN~N '" N e. :: 0
" ~ -- e ~
'1
888g~g~~g8~8888888~ogggggS~~8i ~ 0 !;' r!:ii! I! !is
g "'
~~~~~~~~~~~~~~~~~i~i~~~~~~~~~~ ~ :!i ""~ili :::i mill
~ ~. ::t ~ ::!
,.. -~~_~N~____N_N""N.~9~_~N.~~~ 1l ;; ;; o-t:..,. a ""
- ~
~.~. ~~~.~~~~~~~~~~'~~~'~~~~~~~~~~~~~~ -' -'-' uI
'" "'"'
""
~ ~~W~~'~~~~~~~~~ID~~ID~~~~~~~ID~~IDn " "" '"
~i 111~~~I~~lii~~~~~~~~~II~111111 N H ~
" ~
!'!
....,.....,.....-" ;a ;;;~
i
S"".;;; :;l ~H~ lPlO....Pl..... ~Ill -~ !
...._........1:'01 m_
~~~~ ~ Ui1jU
'" ~ ii!ii
~ ~
e -~ "' ~
~.. ~ to 2
~ ~:5 ,. 1'-' ., III z-~_
~ 0( ::Ii C/::J ~...
<3- ~I- 0 (f)W N
,J !i1-'u'~O::: ~ <..:)11)8 u,=" 0:::, ~
N .. ti l! :;:
:llai~iS~ 115~lilllll IIII~ l! ~ ~ N
:<' :> :;i
-~ ..
;;" ~~ ~~ ~~~~.". ~ ~a1 :;i .... f
<>z ~c <>~~.~. QQQQ~. ~ 0,,8$ 8800 U ~ ~
5;j I .~ja~~tS~~~~II~~ltt"lliJI~~IJ .~ 00 'I
ii-;: ! . o~ "".... ~
.", ,;;ii:~ 11 .- oJ, 0
~~ 1~~~~il~I~lglll~~ill~~lrll""1 ~ul! N~l! ~ ,8 .'1
0 Nij~ ~~i
~g ,
.&z~o ~ I~~~~ ~ ~ ~lI ~13~~ . ~~ ~ ooj! ~ ~
~60"~~ o~";~ ..>- j c~..1 ~ N c ,.g~
"'''' ~~~~-~~~~~.~~~~~ ~O~ I~ ~~t!~~ (ell 0
i5~ >- ~ .. .. ~N"
~~ ~ it I
:>::i .
.8iil 1!
,
COUNTY OF ROANOKE
(/)
I-
W
en
,,~
-P
Zw
Ci<s
"'....
5:z
-0
~;::
~~
0:;;;
......
00
~"
z~
;;>::;
0-
uS
LL
o
~
~
:E
::>
(/)
fh~
P~
~:g
~
M
,1l
cr:",
"-i3
~o
cr:
"-
w'"
Po
..<3
'"
B(ti
~
o
"'0
"-:I:
WI-
ow
:E
o
wW
I-!l:
.,;'"
"8
.,;
Fax:540-772-2089
Jun 17 '04
8888~~~8~~~~~88~~~~~~~~~~~~~q~
~~~~~~~~~~~m~~~~~X~~2~~~~~~~~~
~ ;;:toJ.O::J:,... t"'-,....,.... 0 o~ct N ~_.......;f~o.~~~lt)..~.~.cq..,._'q'.~~
~w~ NN_~~~__~""N_~~N~~Nr~N
8g888g88888888888888888888~8~~
ooociooociooodQoodciciooddood~~~~~
~.])::l",...
~~~8~~~g8~~~~88888888~~88~~~~~
~~..~~~~,....~mm~~~~oi..~~~~~..,.~__m
"'NMM.~~~~........mOO~ ~'" ~~"'NM_~~~
cccoql.O~<ot.~,...,.... I'- c:e.~CI)_Cl'l_t'i.""'..-..~. .~"It.. ..lll~III!f'_",,:qm.'I""..c;O 1"-.
~m_ NN~~_~..........M""N_~MN~N~p_
I-
en
o
<.>
gg~8~888g~~~~gg8888g8~8g8888~~
~~~i~~~~~~~m~~8~gi~~d~~~~g~~~re
~~~~~~,....~,...q~~q~~~~~q~~~~~~~~~~~
M~~ NN--__..........~..,.N_~MNMNN~_~
W
LL
;;;
I~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
,w~~~OOW~~~~0~~~W~~~~~0m~w~ww~~
. -J
(/)
~~~~~OOOO~~~~lt)l.O~~~~~~~~~~~~~~o
-~-~ ~
~~~OO~~~~~~~OOOOO~~~~~~~~~~ro~~
~~~~~~~a~~~~~~~~~~$a~a~~~~~~~~
~~~ ~ ~ ~ ~
:z
Z'~~
~!g~
u
u:
;::
Z
w
C
~i~~~~~~~~~~~~~~~~~~~~~gM~
~~~~~~~~~~~~~8~~~~ ~~~~~~~
..,
~~ ~~ 00 ~ru
~~ ~~ffi ffiffi ffi~~
~~ WWI- 1-1- ~;::u
~~ ffi cr:",gg;;; ~~ ~"O~ ~
~~tiJ~", ~~cr:"'~cr:~::;;::;; ~~~~~ a~
1cr:cr:~~I!!~~~~::J;;>~~=OO oo~ol..tl is
'ww< z~~~~~~~~(/)~~ <'><'>ou>"'8~ ~~
I~~~ ~oooc~~uo~zz ~~~m~~ ~ ~~
z ~~~~~~~~~88~~ffi~~ ~~~~~ffi~8~~~~~
o -J~XC ----g8g0(f)uu vv~v~~~~~I~B~
;:: ~~~,,,tiJ~~~~0008I-zzcr:~~~~:E>~CGG~ro~
~ ~ MW~~~~~~~v~w>>w,~ ~~~>~~~ ~~
~ >i,,~~wwww>>>>2~~c~~~~ ~~~~~t.=
u >>~~w~~~~occOw~~o~w ~ ~~~~~~m~
~ ~~~~S~~~~~~~~S~~~~~~~~~~~~~~~~
~9 (f)
w> ::>
CI m t;
.,::i: _
5/~ In
;;>
M
8
'"
o
..,
"
co
::>
~
.,
J9
('!
12:50
III
<6
'"
o
M
ID
~
~
N
;1;
<6
...
'"
fil
1;;
~
<CO
~
<
P.03
f:!8
~~
oan
"''''
~
'"
.....
o
ID
'"
16
-
'"
88
06
~
M
:3
~
M
"<0
.....0
og
~"'
ON.
"''''
~
~
~
N
N
~g
g8
vo
~g
N
...
o
~
....
o
~
~-'
W(/)
00
~ -
~~
-
~
N
?f
S
~
.,
J9
o
I-
I-
Z
w
::!
cf!,
Z::J
0"'0
wll..W
o'"'W
ltllJU
ciEH:
"''''0
COUNTY OF ROANOKE
Fax:540-772-2089
Jun 17 '04
12:51
P.04
~g~m~~~~~~~~~~~~~8;~~~~~~~~~g~i ~ ~~ ~
. . "If;1.q , .C'I! . .~ . -I:'{ . . , . . . . . . . . . , . . . . gi NN
!~ m~a~~~~~g~~~~~~~~~;~~NN~~~~e~~g ~
.,'" ...
~~~N~ ~~~~~~~~~~~~~~N_~~. ~~~ "'- oJoJ "'-
ON~N ri~N~ ~~~~ ~ ~-~ ... ...
E~ ~ "" ..
S~
<(
I ggggg88g8g8ggg8888g8888888ggg8~ 0 NoJ ~
'" ~ -
''"' ocioddoododdoooodciooociocicioooow~N to 1;i&i ::l
~~ I M?J~ ...
'" "'N '"
~
5.0
.3~ I
I "'0"'~~"'N~O~"'~O"N"'~8~~~NoJ~O~~~~~0 ~ gg ~
~~w ~~ W~~ ~~~~ m __ ~ ~a ~
h ~~ogmo~~~~N~~~~~O~~~~~~~~~oci~m~ '" do '"
~~~~~~_$ ~~~~ ~~~ ~mN~~~~;~-~~~ ~ ~
~g ... ...
I ON~N ri~N~ ~~~. ~ ~~~ <D <D
"" .,.
~~ I
I
I $8~~~~~~~ro~~~~~~~8m~~~~~R~~ ggg i! 00 ~
~"'!
~~oNgo~~~~~ro~~~~cid~~~~~~NW~ ~.,;oJ ... ~~ g
~~~~~~~~~~~~~ ~~~~~~N~~~~~ ""- ... ~~
0; ~ oq"- cq - CD
0 ON~N ~~N~ ~~~~ ~ ~~ - ~ NN 0
U ~ '"
~
~
~~~~~~~~~~m~~~~~~~~~~~~~~~~
.....--'--'
"'''''''
..!!
;;;
ooaOOOOQOOOOOOOO~OOO~~~~~~~
-~~--~~~~~--~~-- --~
~o()~
"
" ~
lV .~
Oll
I
Q; I
"'-"
~ ~
"'I
I
I
0~~~!O_N~~~~~~~OO
~~ ~ ~~~~~~~~~~oooo N~W~~~
i~:~ .~~~~~~.~~..~~~~~~~~.,
>m~~~~~~~~~~~~~~~~~_____~~
--~~~--~-~~~~---
.,,,,~
llil!'_
---
~;!~...!!2~8
NNN~g.,Il)(D
ll)lJ)U')~M......_
-------
~~8
--~
~~~
"
:c_
.e,!gi ~",~$
.22,,, ",,,,,0: lis
~ ~U~~~~~~~ ~a
2~~~~~~2~~~..~~~_~E~_II~~J~ r5
~~~~E~~~~~~~~~~~~~"li~~~~~~~8~8
~~~~~~~~~~n~~~~~~ ~r~~<~WEUc ~
1~~ii~~~~~~i~~~~Ui]J!",~~!i!!1
w ~~~ ~E~50~~o
meo ~W~btiC)C9Z
cr:: II) (f) U 0 \t} 'I:; :>., >. >..
,5 g"'~'p~
I - !t3~~
i5
'"
C-
."
~
c
>-
0::>-
<(2
a.w
w:::;:
o
Ul
;;;l
~
~~~~~~~*~~*~~~~~~~~~~~~~~~
,
g
o
'"
o
M
Ii
"
..,
-
o
..
..
:l
"
:!l
<(
11
,~
II..
jj
{3.
i::
~
j !!
- ~
II) ii
>- i
~g13
:!!"'oJ
o.\1l[::
~~g
~s:{3.
--'
'"
~
M
e
~
8
N
o
.,
..
"
"
..,
-
o
;;
:l
"
~
]
i!
:JY
{!.
~I
I
~
z
l!l
'" Ej
w
I
i5
Q.
-u ~
I~~ g
enw en
COUNTY OF ROANOKE
Fax:S40-772-2089
]un 17 '04
12:51
P.OS
jl
~N~8~~g~~~~~~~~~g~~~$~g~~$$g~~~$~~fl~~g~~$$$~~~~$$~~~gg~
~~~~~~~~~~~~~~~~~~~~~~~~~&~~~~~~&~~~~~~~~~~~~~~~i~~~~~~
~N ~~~~~~~~~~ ~~_ ~~~ M _NNN__~~N_~_~~~~~~m_~~~M
n
8g88gg888g8ggggggg8gggg$$$~~g$~g888$8888$$gg8g88~~8~8~8
ci6~ciddddciti~dddcid~dd.d6cidooooooOOOOOOOOOOOOOOOOOQOOOOOO00
-
U
~N~g~~8~~~$;;;~~8ggg88gg8gggg$2ggSfl~8gg88888g8888~8888~
~~~~~g~~~;~~~~~~~~~~~g~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~ ~~~~~~--__ MN~ .~~~ d _NN~__~~~_~___N~~~~~~~N~
~
~~~8$~8~~~$~;~~~8g8g8888g888g~g8~~~re88888888~888828888~
N .~ . 'coid~ .,..: . . . 'g ....: 'rr; 'i016lri~ ' '~~o '..; 'McoScD~gg~ . '~do#~ . , ".0 . . . "l!j
~~~~~~~~~~~~~~~~~~~~~~~~~~m~~~~~~~~q~~~~~"l~~~~~~~~~~~~~
_N ___~______ ~N_ _~~ ~ _NNN__~_N_~___~~~~~__~~~
~
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~,~,~~~~~~~~~~~~
:51
~2~~g22~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~m~M .
~~'~~.~~~~mmmmmm~~~~~~~~~~~~~~~~~W~~~~$~~~_oo____~ ~ ~
i~~2~~~~S~~~~~~~~,~~~~~~a~~~~~g~~~!~~~~~~~~~~~~~~~~~i!i~
>-"""""">-!:i> ~ :lLlJ~>
U)U)(J)U)U) J: I- UJ(I)
iliiiiiiiiiiiii~ \,ltt Il~ ffi 15 ili:u;~~~
I _ I ..~~~~~; tt >- tt i!ffiffi~ ~i gffi ~ ~ R~~~Ei~
I~~ ~ ~~~ffi~~~~~~",,,,~ ~ ~ ~~~~ffi 5~g;~~u~ 9 ~8 qg~~~~~
, ~a . ~~~~~~ J~WWW~ ~ ~ ~ ~~~~w~~ ~~ m ~o~
l~& 1~~~~~~~e~i~~~.~II~ d ~~!ffii!:~gffi~IBlffi~~ 1~~~I~i
la i~w~(I)oo~~O ~am~~~aa CZ ~~~~ ~%~~o~ >~~ ~~~JZ -
m..~~!3j~~~c~~~~~~~8~~~~~~~~tt~~~~~~~~~~~~~i~~~5~~gg~~~~~
9C-5~"~~-' ~88Q ~tto~~~~II~O~O~~wwQ~Q~Z~ttw~w~C3~rno< tt"'~
1111111111~;I~~i~ffi~~~~~~g!~~~~~~ii~g~~5~5~g~~~~~~~159~I
~~~~W~~~Q&~"">-"">->-~~~~~~~<<~~~tt~~c~~~~~<~ttttog~~~~I~~~>~8u~
U!
:1lQ~N~
~iI:>:>:>
~:n~ ~ ~n:~
~~n
~~~~
~~~s::
M~~ ~;~M~~~~~_~
~~~ooo~~~~~~~~~~~
.
i
~
....
COUNTY OF RORNOKE
Fax:540-772-2089
Jun 17 '04 12:52
8~O gi!l11 ~~~~~~~~~~g~~~~~~~~~~~~~ :l; :;l g :& ~ 13
00
Ii. ~&r! ~*S ~ ::i ~ ..; ~ ..
$~~~~~~~~~~~l~~~~~~~~~~~ ~ ~
11 '" .. N _ ~. 0
..-- ri g.,fofj- ri~..-N~MMMro~~~_~ro~NN~C~"-~~ ~ .. 0" ~ ~.
..
:;: 8 888 gg88888ggggg888g8gg8~~gg ~ :i1 is :ll R :l
,; 000 OciodoooooooooOOOdOcid~~c~ ~ ! ci - ~ ~
;1 0 ;:::f;i~ ..
"," ~ ","
aO
iSgg 8:il:& 88~82~228888g~88888~~~8il ~ Ii' 8 :8 g :8
" ~
~ ~ e.;t "'~..; ~~~~~~~~~~~ai~~~~~~~~~~! ~ ~ ~ ci ~
a "'- .. ~ ~ riM-~~~~~~~~ri~~ri~~~~~r ~N
ri g';lh ~ ri $ ...- '"'
:I ~
'"
8 8 ,Hli! 88~882228gg88~8gg88~~~g8 ::: 8 '" ~ 0 ~
'" '"
.. ..; ~~g ~~~~~~~~~~~~~~~~~~~~~~~~ ~ t ~ ~- '" ri
~ "' ... ~ iii
~ $-.I<i ~ri~~;~~riM~riri~~ri~NN~~~~N~ '"' i! $ ~ !l
~ ..
i .... .... ............ ~~~~~~~~~~~~~~~~~~~~~~~~ ....
OJ ., OJ """ .,
III ....
U>
.. .. '" """ ~~~~~~~~~~~ofjofjofj~~~~~~~~~~ ~ '" ..
~
~i ~
~ ~I ~~i ~$~~~~~~~!~~~~~!~~!~~$~~ .. ~
~ ~
....-.... --
~ ii
'"
i ~~ i~;ffi ~~~~~~i~ ~ .
~~ ~~~ ~ ~~~~~~~~~~~ ~ ],
I ~ffi~~ffi~99g~gSggD ~~~~~ ~~ ~~ jJ ~
8~~~~ffi~~~~~~~~~~~~~i~~!! Js~j! .f ~ ~ ~
w Il
!~I~~~~~I~IB!~~~~~~~gl~~J~Jfl~~I~ ;;> ~ 0
] 1
d~ .~~~~B~~~~~~~~~~~~ ~~ ij~~~~ ~ ;jj
w ~ ~~-w ~~ococ~ocZ z ~ ~ ~ !t -"
~ ~$~a~W~~~~~o~WWwww~B8g~3mS~~~~I~~ <D
~ '" ~
~~~- B~~=~ ~wlllll~~~!w~!JI.~~ Jg 0 ~
w ~ . '" 8 '"
z -~ T~ ~~u>~~~w~ ~~~~Q U ~~o ~ 0 <D '" ~
llJ ~ ~
~ ~I i N H unn~nu HBi~~ ,,' ~
~ ~ I I I
>- E ~ ~ ~ ~
5 ,
z -: , -'l
~
c, ~ . ~
5>- ~
...15 ~ >- >-
=>.o:::~
In
u)w
P.06
lJ
Ii
I
H
'"
Ii
"ll
S'
!
sf
z
~
g
...
Cl ,\
?5~ c:
",u..w I
c:"'ii:
~~5 '
rn~@ ~
COUNTY OF RORNOKE
Fax:540-772-2089
Jun 17 '04 12:53
~~~~~~~~$~g~~~~&~~g~~~~g~~~~~~~$~~~g~~g~~g~g
~~*~~$~~~~~~~~~~~~~~~~~~~~~~~~~~~~a~~~~~~~~~
~~ ~~ N~~~~~~~ ~ ~ - M N- M ... ~ ~ -~
g88gg8gg8g8gg8~g88gg88~8~88~88g8g888g88g8gg8
ooddooooooo~oocoooooOOOOOOQooooooooooooooooo
~~~~$~~~$~~~~8~g~g8~88~88~~88~$$~g~8~88g~8~8
~~~~d_~~~~~w~g~~~g~~~g~gwg~o~~~~~g~g-~~g~~mm
~~~~~~~..~~~H~~~~~~~~~~~m~~~-~~~--~~iN_~~~~~
~~ ~~ ~ri~~~~~~ ~ ~ ~ ~ Nr M ~ ~ ~ ~~
&
~~~~$~~~$~~~~g~8~8g~88~88;$88~~$~8~8~8gg~8~8
~~~~g~~~~~S~~~w~~2~~~2~2~2~g~~~~~~~2-~~g~~~m
~~OJ~(O),c:n ,.......,. "".~_<6..<j.c.s_"':.18 iilI.ih iil5 q ~ "'.~ ~ lJi.iX ._~~ .......rJ... r-:- -.... kl).:!:~. <!:I ~ 'Ot" ~~
!~ ~_ ~~~~~~~~ _ ~ _ ~ ~_ ~ .... ... M _~
~I
~I
I
~~~~~~~~d~~~~~~~~~~~~~~~~~~m~~~~di~m~0~$OO~~ffi
~~2~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
,Ii
~
=~O_N~v~~t~~ij~NN~~~NN~
iii~~5~~~~~~~ii~iii~ii~~~~~!~~~;~~~~~~~~~i!~
~~_~r~~____~____~~___~ ~--
c
o
~
'"
.~
,'l
) != I 1 II~ I! I I
" ~ ~ c <3
'- e " ~ 0 Iii
j - ~ ~"'! i h~ ~ ~- ~ 5~
~I J ~lli~ ",il~.~-'I ~"'.~I~
i~g~~~~~~~~g~!~t~~i~~~~~j ~~~~~j~~jw!~~!~~~j
i'Hj~UHh ""~~~ q~ I~Hgo:2 -* .!~ ~ H ~l Ci:iiH;;:~ ~1
"'~~~~~~~~~~~~I~8~B~~~~~~1~~~~k8$~",!~~~~~~~~~
P.07
. I ~ 1:18 i'!::-
!!';! U~~~
J~ Nn-
ci l~~~~~
dji1l
d
COUNTY OF ROANOKE
Fax:540-772-2089
]un 17 '04 12:53
g~~~~~8..g~~~~~8~.~~..g8..8.88ij ~~
.~I~.i'.I~III~~llil..~glll.~.~B -a
~ ~ _~ ___~m_~_~ ~_____~ ;n
~ a
.
a
il
888888g888888888.8888..888888.8 8a
ddci~dd~~OOOQOOOOOOOQOOOOOOooooo d~
II
ij
"
~
2~8i'!'" 8~'~;~888g~~~~18ig.~~888888888i ~'II'
!N ~~~~g ~~~;.i~~a~*I~~;~~~.~~~;~~~~.~~~ ~I
~I ~ri~" _ _m ----.---- ______N ~~
I a
"
I:;~~~~
~ U~~3
! ....J...J....J..j..J
:I tIltIJClJtr.lo:n
\l')1l'l1O~""
oS
g~~~;~g888~!:I1118~8~..888888888
~~~~.i'.~~~I~~~~*~~~~~;~~~~~~~
M _ _~ ,___~"'_ "~--_~
:8"
-II
~ II
'"'a
~ !I
:1
.,
"
~~~~~~~~~~~~$~~~~~~~ffi~~~~~~~~~
~~~~~~~~Il'l~~~~~~~~~~~~~~~~~n~~~
!!
~j i~~i~ ~~~$~~~~~~$~~~!~~SSSS~~~~~~~~~
I
.!
!;
z
.,
:l!;;;E
~ ijE"
" . ~ 'I.
~ nn~
ll~.ro.
3~1-~:i
~> ~,..~
.~ j !~
'ltwi:~
"
{
~
~ I:
~ ~
~i~i~~~~~~~~~~~;~~
88 -l"
~ ~-~~ ~ii ~~~
~ I~~~ ~ ~~L ~i a ~
1~~I;;i;~ lil~~~ i~lfl~~~~li~I}11 I
"~1~~~31~ ...3. Imil~~~ 1 ~
~i ~8. -'= 1Il g'g'g' ~ ~..J ~ W:1 r')
;j~~~~ji~J!{jlj!~;~jfiif~~~i~~i !
!~~~~~llj~~~~~~~I~f~~~~~ijl~I~~ $
. .
... ..
~~~~~
~~~~t~~~~
.
P.08
;j
o
"
ij
c'
I n
~ ~s
COUNTY OF ROANOKE
Fax:540-772-2089
Jun 17 '04 12:54
P.09
. ~~g&~g&~8~g&8~~g~~~~~~~&~~88 &8~88~~8 && ~~ ~ g"-8~.~_~_~~~,,,'~.~_;.;_~.~.~_
!" jll~!i~~~~~;~~~~~~~~~~~~~gg~ ~~~~~~o~ ~~ ~~ ~ ON=:~~.~~~~~~:
E ~~~~~~N~~~ ..N~rN__~r_~n.~~" ___M__~~ _M ~
8
<
&&8gg8&&g8~88~8~8~&&g8&~88&8888g~&88&&88 88g8&~&&8gg8g8~€~g8
:1 oooddcooodooooooooooodoo==ooooooodcooooo doododdo.~dooooddo~
88gg&88~8~&8S8~8&~8!!!&&&~&88&8~~.~~88&8
l~ t~i~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~a~~~~
.~ __~~__~~_~ ..N__~_____O~.NN"____~__~J~_~
5:;s "'" --
~o
g~~~~~$gg~8g~g88*2i
"t~'"~~O!~~~s.$'~~'
~~~~~~~~ ~~~~~~~~~~
--_._~N_ .N-N~_!___
~ggggB8~8~gggg~g~~g~~~gg&&88ggiSg~~~8gg8
- .'I~.~....I.II..~~..".....g~..I~~!~..I~
__~_~_NN__ ..N--N-____~~.NN~____~__~Q~_~
~ -.
&~~~~~~8$~8~~~a~~~8
~!!~~~sai~!~E8~;~;d
~~~~~~N~~.~~~o~~~~~
2 ~~~~~~~~~~~~~~~~~~m~~~~~~m~~~~~~~~~~~~~~
.
~~~~~~~~0~~~~~~~~~~
~0~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
5
~~~~~~~~~~~~~~~~~~~
si!~~!~ii~*~i~~i$~~~ii~~~~~g~~~~~~~~~~~~ ~~~~~~~~~~!~$~~$~~~
.~
a'
ill~~~ i~i~~~~~lii~~~~ii~iil~~S~!~~i f~
~
~ ~~ ~ ~~ ~~w w ~ ..
w ~8 ~ g ~ ~ ~~~ g ~~~ e ~ ~~ ~
i. ~5 ~~i i~ ~~~~~~~ ig ~~~I~~I~ ;~i~;~. ~~I~I~j!~
~ flP' ~h~>l'~;e. g~~L~~~ w~ ~~ .~"i .~~~~~~ 8go.~!~!W U
~ iill~~~I;~.illll ill~l~il~!~~I~ 1~I~ii~~~~.il.l~ili!illl IJ~
liiii~llii~i;!i~!:ill~ill~iliilli;~i~I~I!illl~lll~ij!fIJilJi
~g
~
9"m'i~ ~~- !'-
~" ~ ~ G_T:: ~~~
nh ~ ~~~ ~~<l\
~
~
,
COUNTY OF ROANOKE
Fax:540-772-2089
8~:arll;j~~i58~~ .Sg~ ~ ~~ ~
~~~.~~~.~ur "~~~ ;! ~~ ~
~13. ~ 0
<'>--- ('I..;:t...~~ "/'00-'" ;
g~:n~~~~~s~ . l:l~g~ N ~~
.
~~~~~~U~U r!~~ ~ ~~
;!~ elM ....-.-11) ~ ~
8Q~~~8~gg:!; ~~~ ~ ~8 ~
~~~Hs~HU ~;;~ ~ =6 ~
N":'~ ..:~~..~~ ~ ~
~i8~~g5:':g8j5;i:1 ~:g ~ 88 ~
~U ~ "".... ~
g ~1"i"'S~~og~ .
"l. . .~S.<"t..._0I~- ~ - ~ ~. ~
"_...__l"t~~: 1;; ~~'" .
U:iil~li'$Dt~~ulV:~ ~"" oj
~~
~U1\OIO"""'''''''''Q''' '2e:""
~U~~~~~n ~_N ~
_0
S~~
HUi ~
l~ ii~!i " ~
Hli J~~i r' ~ S
-gU~~ ~
!~I !jj~aj ~Hi~ g ~
~ri ~l ~:~~ ] !
;a. jlJlr,L . H~~ ~
~ ~
U .r iaH~ ~U~ ~
,
Jun 17 '04 12:54
P.lO
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+---------------------------
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
TOTAL COST, 989.09 I
FILED ON, 06/18/04 I ,.I...^.J
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - ~ - .o...t:l-uv ~!;:..._ _ _ _ _
MIKE MCEVOY
CITY OF ROANOKE - WATER
2012 S JEFFERSON STREET
ROANOKE VA 24014
REFERENCE: 10155829
02383402
Public Hearing
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates,
City/County of Roanoke, Commonwealth/State of
Vir~' ia. Sworn and subscribed before me this
__, ___day of June 2004. Witness my hand and
off:;sJ-al seal.
V:--' A~~
- -~-- _ _ Notary Public
Mt~ission e 'es _~ ~-t~=I-------.
PUBL~SHED ON, 06/11
Authorized (\1_ o~~_.^^
Signature'____~-~-~~--------------, Billing Services Representative
a IVle en er.
Extra 1
~-
- '
...,."....... '
..y. --:..........:.., l
:~t\'~. . . I
'l,..,_ i
Tomorrow
Parallels in bloodshed: A
professor applies the lessons of
the Waco standoff to the war in
Iraq. In Extra
Corrections
Nancy Ferguson is the stepmother
of Tiffany lawhorn, a woman killed
in a vehicle accident in 2002. An
article on Wednesday identified her
as the stepgrandmother of David
Hunter, the man accused of man-
slaughter in Lawhorn's death.
.
.
.
We correct news errors that are
published in The Roanoke Times. To
request a correction, please carl our
newsroom at 981-3341.
Callus
We'd like to hear your comments
about our news, sports and
features coverage. Call 981-3173
and leave a message. Recordings
are checked regularly. Or send us
e-mail (rich.martin@roanoke.com).
Roanoke Times Online
(roanoke.com) is available on the
World Wide Web.
THE ROANOKE TIMES
roanoke,com
President and Publisher
Wendy Zomparelli
(540)981-3116
wendy.zomparelli@roanoke.com
Editor
Mike Riley
(540)981-3117
mike.riley@roanoke.com
Managing Editor
Rich Martin
(540) 981-3110
rich.martin@roanoke.com
Advertising Director
Debbie Meade
(540) 981-3379
debbie.meade@roanoke.com
Circulation Director
Dan Wheeler
(540)981-3111
dan.wheeler@roanoke.com
urs ay AYr -
For I_ottery results, call: (800).:
,
I'
1
L
NOTICE OF PUBLIC HEARING
In occordon(e with Ihe lerms of 0 proposed Operating Agreement among the City of Roonoke, Roanoke County, and Western Virginia Water Aufhority, the
city proposes to convey to Ihe Authority on or aher July 1,2004, the follOWing demibed property, and related access ond ulility eosemenls, in order Ihol
the Aulhority (on operafeo lull service outhority responsible for 1 he supply,lreatmenf,distribulion, ondtransmisssion 01 wale randlhecollectionand
Ireotmenlofwaslewater:
Prooertv Within the Cify of Roanoke:
Nome 0' Partel
PeokwoodPumpStation
Jeflerson hills lihSlafion
Park Lane Lihslalion
Round Hill Reservoir
Delray Pump Slation
Carroll Avenue Tonk
Washinglon Heights Tonk
Sand Rood borrow Pit
ULSHollinsBuilding
Chapel Forest Pump Slation
Wasfewafer Treatment plant
Muse Spring Well
MountPleasanlTank
Garden City pump Stofion
New hope WeU
220 Tonk
220 Pump stotion
fugeneDrivefonk
SlolesmanPumpSlation
RCITTonk
Portions of Tax Parcel Numbersbeinasubdivided:
Tax Ponel No. Name of Panel Tax Ponel No.
1090604 Sports Complex Well 1040401
1390216 Fire Slafion #8WeH 105160J
1400214 LakewoodPumpStalion 1350601
2151222 Grondin Court Tonks 1570101
2280202 Mill Mountain Tonks 4050306
2330901 4160108
2770406 CryslalSpring Fillrotion Planl 4060502
3250229 RiverlandRoandTank 4180102
3250429 Mount Pleasant Pump Station 4250203
3250430 GordenCi~Well#1 4260505
3250431 G"denCi~Well#3 4360401
3250432 4360402
3250433 G,rdenCi~Well#2 4360503
3250505 4360504
3250506 Garden City Resevoir 4500201
3250801 4510930
3280201 Peakwoodreservoir 5440102
4100204
4330301
4360601
4360604
4440737
4471209
4530206
5380121
5380122
6050503
7080103
7230103
~
Approx.30,909SF
Approx. 5,224 SF
App",7,976SF
App",.104,485SF
Approx. 4,740 SF
Approx.10,421
Approx.27.7orres
Approx.16.7ocres
App",.1l,967SF
Approx.9,722SF
Approx.4,616.4SF
App",.4,434.3SF
Approx.6,057SF
Approx. 8,857 SF
Approx.12.6acres
Approx.0.3acres
Approx.22,532SF
I
i
(
I
.
Item Name
Beoverdam & faUing Creek Reserboirs
Parkwoy Wafer Tonk
Water Valves BedforCo. flem. Schoo!
f1IlI!!..m
120A 10
137138
155A68
N,
T
ProoertvWithinRoanokeCounfv:
CarvinsCove Natural Reserve- In Roanoke County, Tax Parcel 018.00-01-05.00-0000 and approximately 165.7ocresofT ax Parcel 018.00-01-09.00-0000
below the, 1200 foot elevation contour including and adjacent 10 the backwafer pool (teated by Ihe Carvins Cove Dam and the southeasterly most oul-
parcel above ond below the 1200 foot elevation contour adjacent to Ihe backwater pool crealed by the Carvins Cove Dam Ihat includes the Carvins Cove
Treotment Plant II N ......, '"
__em_ame ~
HoUinsWaterTank 027.08-02-15.00-0000
8axleyHiIIsPump 038.06-09-02_00-0000
Sewer line-Florist rood Area 038.11-01-01.00-0000
Falling Creek Pump Slolion fnlronce 051.03-02-20.00-0000
SmilhSpring 060.15.01-23.00-0000
VirgininaAvenueRegulatorVolve 060.20-01-12.00-0000
Sewage Disposal Planlland 070.11-01-01.00-0000
Franklinrood-BockCreek 107.00-01-05.00-0000
Item Name
PumpingSlationonHemlockRood
fwlll!
224-1-5.1
ProoertvWilhinBlItefourt(ountv
In BolelourtCounty,Tox Parcels 85-81-B and 100-48,approximalel y 1017.2 acres of Tax Parcel99-1,and approximately 8.6 acres of To x Porcels 100-78,
and 100-78A below the 1200 fool elevation contour, including and adjacent to the backwater pool crealed by the Carvins Cove Dam
ProDertvWithinBedfordCountv;
ProDertvWifhinSalem:
\
Pursuant to the requirements of ~15.2-1800(B) and ~15.2-1813, Code of Virginia (1950), os amended, notice is hereby given Ihollhe City Council of the
City of Roanoke will hold a public hearing on Ihe above molter 01 ifs regular meefing 10 be held on June 21, 2004, commencing 017:00 p.m. in the Council
Chambers, 4'" Floor, Noel C. Taylor Municipal BUilding, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of Ihe
City Clerk for the City of Roanoke ot(540) 853-2541.
Cilizensshall hove the opportunity 10 be heard andexpres.s Iheiropini onsonsaidmatfer.
,
If you ore 0 person with 0 disability who needs a(cOmmodolions for Ihis hearing, please (Ontoct the City Clerk's Office (853-2541), before 12:
00 noon on Thursday, June 13,2004.
GIVEN under my hand fhis 81h day of June, 2004.
Mory 1. Porke" aly Cleric
Departments
Customer service
Delivery Questions, Problems,
Subscriptions, Photo Reprints
(S40) 981-3211
Toll free (BOO) 346-1234
e-mail customer@roanoke.com
News
Newsroom (540) 981-3340
Sports (540) 981-3222
Photo (540) 981-3394
New River Valley Current
(540)381-1668
News Tips (540) 981.3333
Reader Comment Line (540) 981-3173
Advertising
Classifieds (540) 981-3311
Obituaries (540) 981-3110
legal Notices Information
(540)981-3416
\tl"'~
NOTICE OF PUBLIC HEARING
In accordance with the terms of a proposed Operating Agreement among the City of
Roanoke, Roanoke County, and the Westem Virginia Water Authority, the City proposes to
convey to the Authority on or after July I, 2004, the following described property, and related
access and utility easements, in order that the Authority can operate a full service authority
responsible for the supply, treatment, distribution, and transmission of water and the collection
and treatment of wastewater:
Propertv Within the Citv of Roanoke:
Name of Parcel Tax Parcel No,
Peakwood Pump Station 1090604
Jefferson Hills Lift Station 1390216
Park Lane Lift Station 1400214
Round Hill Reservoir 2151222
Delrav Pump Station 2280202
Carroll Avenue Tank 2330901
Washington Heights Tank 2770406
Sand Road Borrow Pit 3250229
3250429
3250430
3250431
3250432
3250433
3250505
3250506
3250801
ULS Hollins Building 3280201
Chapel Forest Pump Station 4100204
Wastewater Treatment Plant 4330301
Muse Spring Well 4360601
4360604
Mount Pleasant Tank 4440737
Garden City Pump Station 4471209
New Hope Well 4530206
220 Tank 5380121
220 Pump Station 5380122
Eugene Drive Tank 6050503
Statesman Pump Station 7080103
RCIT Tank 7230103
H:\AMISC\n-wvwapropertytransferfinal.doc
Portions of Tax Parcel Numbers being subdivided:
Name of Parcel Tax Parcel No. Comments
Sports Complex Well 1040401 Approx, 30,909 SF
Fire Station #8 Well 1051601 Approx. 5,224 SF
Lakewood Pump Station 1350601 Approx. 7,976 SF
Grandin Court Tanks 1570101 Approx, 104,485 SF
Mill Mountain Tanks 4050306 Approx. 4,740 SF
4160108 Approx, 10,421 SF
Crystal Spring Filtration Plant 4060502 Approx. 27,7 acres
Riverland Road Tank 4180102 Approx, 16,7 acres
Mount Pleasant Pump Station 4250203 Approx. 11,967 SF
Garden City Well #1 4260505 Approx, 9,722 SF
Garden City Well #3 4360401 Approx. 4,616.4 SF
4360402 Approx. 4,434.3 SF
Garden City Well #2 4360503 Approx. 6,057 SF
4360504 Approx, 8,857 SF
Garden City Reservoir 4500201 Approx. 12.6 acres
4510930 Approx, 0.3 acres
Peakwood Reservoir 5440102 Approx. 22,532 SF
Propertv Within Roanoke Countv:
Carvins Cove Natural Reserve - In Roanoke County, Tax Parcel 018.00-01-05.00-0000 and
approximately 165.7 acres of Tax Parcel 018.00-01-09.00-0000 below the 1200 foot elevation
contour including and adjacent to the backwater pool created by the Carvins Cove Dam and the
southeasterly most out-parcel above and below the 1200 foot elevation contour adjacent to the
backwater pool created by the Carvins Cove Dam that includes the Carvins Cove Treatment
Plant
Item Name Parcel ill
Hollins Water Tank 027.08-02-15.00-0000
Boxl~ Hills Pump Station 038.06-09-02.00-0000
Sewer Line - Florist Road Area 038.11-01-01.00-0000
Falling Creek Pump Station Entrance 051.03-02-20.00-0000
Smith Spring 060.15.01-23.00-0000
Virginia A venue Regulator Valve 060.20-01-12,00-0000
Sewage Disposal Plant Land 070.11-01-01.00-0000
Franklin Road - Back Creek 107.00-01-05.00-0000
Propertv Within Botetourt Countv:
In Botetourt County, Tax Parcels 85-81-B and 100-48, approximately 1017.2 acres of Tax Parcel 99-1,
and approximately 8,6 acres of Tax Parcels 100-78, and 100-78A below the 1200 foot elevation contour,
including and adjacent to the backwater pool created by the Carvins Cove Dam
H:\AMISC\n-wvwapropertytransferfinal.doc
Prooertv Within Bedford Countv:
Item Name Parcel ill
Beaverdam & Falling Creek Reservoirs 120 A 10
Parkway Water Tank 137 1 3B
Water Valves Bedford Co Elem.School 155A A 68
Prooertv Within Salem:
I Pumping Station on Hemlock Road
I Parcel 224-1-5,1
Pursuant to the requirements of gI5.2-1800(B) and gI5.2-1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on June 21, 2004,
commencing at 7:00 p.m, in the Council Chambers, 4th Floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from
the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 13,2004.
GIVEN under my hand this ~ day of June
,2004,
Mary F. Parker, City Clerk
H:\AMISC\n-wvwapropertytransferfinal.doc
NOTE TO PUBLISHER:
Publish once in full in The Roanoke Times, on June II, 2004, in the non-legal section as a
display ad, in BLOCK FORM.
MAIL PUBLISHER' S AFFIDAVIT TO:
Mary F. Parker, City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 I I
(540) 853-2541
ALSO:
MAIL PUBLISHER'S AFFIDAVIT AND INVOICE TO:
Michael T. McEvoy, Director of Utilities
City of Roanoke
2012 South Jefferson Street, Suite 200
Roanoke, Virginia 24014
H: \Notices \n - wvwapropertytransferfinal(06- 21-04 ).doc
,
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 28, 2004
File #60-77-226
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Troy A. Harmon, Municipal Auditor
Dear Ms. Burcham and Gentlemen:
I am attaching copy of Ordinance No. 36759-062104 establishing compensation for
the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City
Clerk for the fiscal year beginning July 1, 2004, and ending June 30, 2005, and for
succeeding fiscal years unless modified by ordinance duly adopted by Council, the
annual salaries of Council-appointed officers shall be the salary received by each
during the fiscal year July 1, 2003, ending June 30, 2004, increased by three and
one-half percent (3.5%).
The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a
regular meeting which was held on Monday, June 21, 2004.
Sincerely, /J
~~j~.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc: Kenneth S. Cronin, Director, Human Resources
~
,~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21't day of June, 2004.
No. 36759-062104.
AN ORDINANCE establishing compensation for the City Manager, City Attorney,
Director of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1,
2004; and dispensing with the second reading by title of this ordinance.
BE IT ORDAlNED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July I, 2004, and ending June 30, 2005, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual
salaries of Council-appointed officers shall be the salary received by each during the fiscal year
July I, 2003, ending June 30, 2004, increased by three and one-half percent (3.5%).
2. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the first paycheck in July, 2004.
3. The Director of Finance shall continue to pay on an installment basis the
swn of $8,000.00 per calendar year to ICMA as deferred compensation on behalf of the five
incwnbent Council-appointed officers. The sum shall be paid in equal quarterly installments.
4. In no calendar year shall amounts of deferred compensation contributed by
the City to ICMA on behalf of the Council-appointed officers exceed the maximwn amount
permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis
annually.
5. The Director of Finance shall be authorized, for and on behalf of the City,
to execute any documents required by ICMA to implement this ordinance.
6. This ordinance shall remain III effect until amended or repealed by
ordinance duly adopted by City Council.
7. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
APPROVED
A~~!L
City Clerk.