HomeMy WebLinkAboutCouncil Actions 07-06-04
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ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
SPECIAL MEETING
TUESDAY, JULY 6,2004 - 9:00 A.M.
ROANOKE HIGHER EDUCATION CENTER - ROOM 212
AGENDA
1. Welcome
Ms. Manns
a. Roll Call School Board Clerk
b. Roll Call City Clerk
c. Invocation and Breakfast
2. Introductions and Opening Remarks
Ms. Manns
Mayor Harris
3. Presentation of School Safety/Discipline
Task Force Report
Task Force Panel
4. Discussion of Report
Council and Board Members
5. Topics for Discussion:
a. Health insurance stipend for retired teachers
b. Consolidation of City/School purchasing follow-up report
c. Report from November 21, 2003 Council/Board Retreat
d. Discussion of Ways to Enhance Council/Board Relations
e. Coaching Vacancies at the High Schools
f. Status of High School Tracks
g. Middle School Interscholastic Athletic Programs
6. Recess/Adjourn.
1
ROANOKE CITY COUNCIL
REGULAR SESSION
JUL Y 6, 2004
12:00 NOON
ROOM 159
AGENDA
Call to Order and Roll Call by the City Planning Commission.
Opening Remarks. Mayor Harris/Chairman Manetta.
Review of Vision 2001-2020 Implementation Annual Report.
(Staff)
Neighborhood planning process status report. (Staff)
How to arrest and reverse neighborhood deterioration in parts of the
City.
The need for better coordination between land use and transportation
planning.
Closing Comments.
2
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (19S0), as amended.
Approved (6-0)
File #110-132
A communication from the City Manager requesting that Council convene in a
Closed Meeting to discuss the acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy ofthe City, pursuant to ~2.2-3711
(A)(3), Code of Virginia (19S0), as amended.
Approved (6-0) (Later during the meeting, the Mayor
announced that the Closed Meeting would not be held.)
File #2-132-166
THE COUNCIL MEETING WILL BE DECLARED IN RECESS TO BE RECONVENED
AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C.
TAYLOR MUNICIPAL BUILDING.
3
ROANOKE CITY COUNCIL
ORGANIZA TIONAL MEETING
JUL Y 6, 2004
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order.
2. Roll Call.
3. Statement of Purpose. Mayor C. Nelson Harris.
4. A report from the City Clerk advising of the qualification of the Honorable
C. Nelson Harris as Mayor, and the Honorable Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea and Brian J. Wishneff as Members of the Roanoke City Council
for terms of four years, each, commencing July 1,2004, and ending June 30,
2008.
Received and filed.
File #132
4
S. A Resolution recognizing the Honorable Beverly T. Fitzpatrick, Jr., to be a
member of the City Council and Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 36760-070604. (6-0)
File #132
6. A Resolution recognizing the services of the Honorable C. Nelson Harris as
Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 36761-070604. (5-0)
Mayor Harris abstained from voting.
File #132
7. A Resolution establishing a meeting schedule for City Council for the Fiscal
Year commencing July 1, 2004, and terminating June 30, 2005.
Adopted Resolution No. 36762-070604. (6-0)
File #132
8. A communication from Mayor C. Nelson Harris recommending certain
committee assignments for the Members of Roanoke City Council.
Approved as amended.
File #132
5
ROANOKE CITY COUNCIL
SPECIAL SESSION
JUL Y 6, 2004
IMMEDlA TEL Y FOLLOWING
ORGANIZA TIONAL MEETING
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order.
2. Roll Call.
3. Statement of Purpose:
Appointment of a member of Council to fill the unexpired term
of C. Nelson Harris ending June 30, 2006.
Adopted Resolution No. 36763-070604 appointing Brenda L.
McDaniel to fill the unexpired term of C. Nelson Harris, ending
June 30, 2006. (6-0)
File #132
4. Adjournment.
6
Cutler
36764-070604
ROANOKE CITY COUNCIL
REGULAR SESSION
JUL Y 6, 2004
Immediately following Organizational Meeting
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order - Roll Call.
The Invocation was delivered by Elder Sylvan A. Moyer, Pastor,
Unlimited Power Apostolic Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 8, 2004, at
7:00 p.m., and Saturday, July 10, 2004, at 4:00 p.m. Council meetings are
offered with closed captioning for the hearing impaired.
7
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 21 5 CHURCH AVENUE, S.
W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM.CLlCK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER
WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE
COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS
WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE
THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE ATWWW.ROANOKEGOV.COM. TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring July 2004 as Parks and Recreation Month.
File #3-67
8
3.
CONSENT AGENDA
Approved (7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-l Minutes of the regular meeting of Council held on Monday, May 3,
2004, recessed until Friday, May 7, 2004 and recessed until Monday,
May 10, 2004.
RECOMMENDED ACTION:
Dispense with the reading of the
minutes and approve as recorded.
C-2 A communication from the City Manager requesting that Council
schedule a public hearing for Monday,July 19, 2004, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to the leasing of a portion
of City-owned property to locate a monopole antenna and support building
adjacent to the Roanoke Civic Center.
RECOMMENDED ACTION: Concur in the request.
Approved (7-0)
File #192-262
C-3 Annual report regarding activities ofthe Roanoke Pension Plan, Board of
Trustees, for the period July 1, 2003 through June 30, 2004.
RECOMMENDED ACTION: Concur in the request.
Approved (7-0)
File #429
9
C-4 Qualification of George W. Logan as a member of the Board of
Directors, Western Virginia Water Authority, for a term commencing March 2,
2004 and ending March 1, 2008.
RECOMMENDED ACTION: Concur in the request.
Approved (7-0)
File #110-468
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
a. Presentation by FRIENDS of the Blue Ridge Parkway with regard to the
Last Chance Landscape Project. Susan Jackson Mills, Executive Director,
and David Hill, President, Hill Studio, Spokespersons. (Sponsored by
Vice-Mayor Fitzpatrick and Council Member Cutler)
Council was requested to consider a regional approach to
the Blue Ridge Parkway for economic development;
spearhead a cooperative spirit between Roanoke County and
the Town of Vinton to explore strategies that will improve
the benefits of the Parkway for travelers to the City; and
recognize the benefits of protecting and preserving the
Parkway viewshed and the economical impact of the views to
increase visitation to the Roanoke section of the Parkway
through financial support of FRIENDS OF THE BLUE RIDGE
PARKWAY's viewshed protection project. In spearheading
the regional approach, the City of Roanoke was requested to
provide grant services to help fund the initiative, budget
$15,000.00 over the next two years to match Roanoke
County's support, or spearhead the community-based
volunteer effort behind the plantings for the next three
years and provide grant writing support.
10
The request was referred to the City Manager for report and
recommendation to Council.
File #60-564
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
Virginia Department of Transportation Update - 50 minutes
File #77
ITEMS RECOMMENDED FOR ACTION:
1. Execution of a 2004-2005 CDBG/HOME funded Subgrant
Agreement with Community Housing Partners Corporation for
rehabilitation and sale of eight houses in the Hurt Park/West End
area.
Adopted Resolution No. 36764-070604. (5-0)
Council Members Cutler and Lea were out of the
Council Chamber when the vote was recorded.
File #178-236
2. Acceptance of a Summer Food Program Grant from the U. S.
Department of Agriculture Food and Nutrition Services, in the
amount of $143,315.00.
Adopted Budget Ordinance No. 36765-070604 and
Resolution No. 36766-070604. (5-0)
Council Members Cutler and Lea were out of the
Council Chamber when the vote was recorded.
File #60-236-467
11
3. Acceptance of additional funds to the Fire Programs Grant from
the Commonwealth of Virginia.
Adopted Budget Ordinance No. 36767-070604 and
Resolution No. 36768-070604. (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #60-70-236
4. Execution of separate Amendment No.2. with Hayes, Seay,
Mattern & Mattern, Inc., and Mattern & Craig, Inc., for consulting
services for bridge, tunnel, and overhead sign inspection
services.
Adopted Resolution Nos. 36769-070604 and 36770-
070604. (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #102
5. Authorization to indemnify and hold harmless W. S. Connelly and
Co., Inc., in connection with donating certain property rights
across Official Tax Nos. 2022205 and 3022820, in connection
with the Lick Run Greenway Phase II Project.
Adopted Resolution No. 36771-070604. (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #68-379
6. Appropriation and transfer of additional funds in connection with
the Civic Center Auditorium seating refurbishing project.
Adopted Budget Ordinance No. 36772-070604. (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #60-192
12
7. Execution of a lease agreement with the Virginia Museum of
Transportation, Inc., for two steam locomotives, known as the
611 and the 1218, currently housed at the Virginia Museum of
Transportation.
Adopted Ordinance No. 36773-070604. (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #229
8. Transfer of funds in connection with development and
implementation of a Public Art Master Plan.
Adopted Budget Ordinance No. 36774-070604 (6-0)
Council Member Lea was out of the Council Chamber
when the vote was recorded.
File #60-230
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of May 2004.
Received and filed.
File #10
2. Amendment to the City Code with regard to limiting a locality's
authority to deny a taxpayer's application for certain permits and
licenses, under certain conditions.
Adopted Ordinance No. 36775-070604. (6-0)
Vice-Mayor Fitzpatrick was out of the Council Chamber
when the vote was recorded.
File #24-79-322
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
13
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
. Mr. Wishneff requested that Council engage in a work
session on Monday, July 19, 2004, at 12:00 noon to
discuss the process for moving forward on the Victory
Stadium issue.
Without objection by Council, the Mayor advised that
he would work with the City Manager and the City Clerk
to schedule the work session.
File #122-1 32
· Mr. Wishneff spoke in regard to a formal method of
recognizing funding by citizens and local government
for arts and cultural organizations; i. e.: a regionalized
State entity with funding to go through the regional
entity as a formal line item in the State's budget; and,
in exchange, citizens and local government from the
region would be required to provide matching funds.
He requested that the City Attorney draft the
appropriate language to be forwarded to the Council's
Legislative Committee for consideration.
File #60-137
Without objection by Council, the Mayor advised that the
matter would be referred to the Council's Legislative
Committee.
14
. Dr. Cutler concurred in the remarks of Mr. Wishneff
and advised that he has been a long time advocate of a
regional entity to speak on behalf of all art museums
that qualify for inclusion in the Governor's budget.
File #60-137
· Dr. Cutler congratulated Nancy Snodgrass who was
promoted to the position of Zoning Administrator, and
Sheila Umberger who will serve as Acting Director of
Libraries.
File #51-323
· Mayor Harris welcomed Council Members McDaniel, Lea
and Wishneff.
File #132
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
· William J. Bryant, 124 Fleming Avenue, N. E., spoke in
support of renovation of Victory Stadium. He advised that he
strongly supports Roanoke's history through the
preservation of historic buildings and facilities; the City of
Roanoke should not compete with larger cities across the
country, but remain stabilized and serve the citizens of
Roanoke by letting their voices be heard; and citizens of
Roanoke should have a voice in electing Council Members to
fill unexpired terms of office on the Council. He called
attention to potential problems during the Presidential
election in November, 2004 relative to the new electronic
voting machines and the reluctance of some citizens to use
15
the new equipment. He commended former Mayor Ralph K.
Smith for his service to the City of Roanoke over the past
four years.
File #40-80-122-132
. Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed
appreciation to former Mayor Ralph K. Smith for his service
to the citizens of Roanoke. She expressed concern in regard
to Council briefings which are held in the Council's
Conference Room and are not televised on RVTV Channel 3
for viewing by the general public; and referred specifically to
the Dr. Martin Luther King, Jr. Bridge briefing on June 21
which was held in the Council's Conference Room and was
not televised. She requested that any future briefings on the
Dr. Martin Luther King, Jr. Bridge project be conducted in a
setting that allows for the proceedings to be televised by
RVTV Channel 3.
File #102-132
· Mr. Robert Gravely, 729 Loudon Avenue, N. W., advised that
the average person living in the City of Roanoke cannot
afford to purchase a house; the City should offer incentives
to keep citizens in Roanoke; the wishes of citizens should be
acknowledged by Council; there is a need for honest and
open government; there is a need for better maintenance of
the City's streets; persons should be hired in key City
management positions who will work with the citizens; and
there should be greater recognition of the City's work force.
File #66
· Mr. Adrian Lewis, 2538 Belle Avenue, N. E., requested that
Council, as elected officials, maintain open dialogue with the
citizens of the City of Roanoke. He spoke in opposition to
the renovation of Victory Stadium which is in the flood plain
and lacks sufficient parking due to location of the
16
Bio Medical Center. He questioned the need for a 20,000+
seat venue (Victory Stadium).
File #122-1 32
. Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., spoke in
support of open communication between City Council and
the citizens of the City of Roanoke. She asked that Council
work with citizens from the bottom up, instead of from the
top down, beginning with Roanoke's students and schools
which are the backbone of the City. She asked that the
comments of citizens be taken into consideration and that
Council take the time to publicly communicate with citizens,
as opposed to one-on-one dialogue.
File #1 32
· Mr. John Kepley, 2909 Morrison Street, S. E., congratulated
the three new Members of Council and the Mayor, and
advised that citizens will be working for a new day of peace,
prosperity and advancement for the City of Roanoke. He
called attention to the successful Fourth of July celebration
at Victory Stadium which was attended by over 20,000
persons, and asked that Council Members keep their
campaign pledges to the citizens of Roanoke who voted for
them on the basis that they will restore this memorable and
valuable City landmark.
File #122-132
12. CITY MANAGER COMMENTS:
The City Manager called attention to activities that occurred in the
City of Roanoke over the Fourth of July weekend; Le.: the
Jehovah's Witness Convention at the Roanoke Civic Center with
over 6000 participants, the Fourth of July Music for Americans
celebration at Victory Stadium, and the Motor Madness program
on the City Market.
17
She advised that July 1, 2004, will be remembered in the history
of the City of Roanoke and the region as the day that the Western
Virginia Water Authority took over water and waste water
operations in the Roanoke Valley, which represents a significant
beginning along the path of additional regional ventures.
File #87-468
The Council meeting was declared in recess and Council
reconvened in Room 159 for a Virginia Department of
Transportation update.
Following the VDOT update, the Council convened in Closed
Session in the Council's Conference Room to discuss vacancies on
certain authorities, boards, commissions and committees.
CERTIFICATION OF CLOSED SESSION. (7-0)
Council reappointed the follOWing persons to boards, committees
and commissions:
Youth Services Citizen Board
File #1 5-110-304
Board of Trustees, City of
Roanoke Pension Plan
File #15-110-429
Personnel and Employment
Practices Commission
File #1 5-110-202
18
Sharon Hicks and Wendi
Wagner for terms ending
May 31,2007.
Donna Johnson for a term
ending June 30, 2008 and
Michael W. Hanks for a term
ending June 30, 2006.
Captain Anthony Wallace for
a term ending June 30,
2006.
Tamara S. Asher and
William C. Holland for terms
ending June 30, 2007.
Roanoke Valley Greenways
Commission
File #15-110-379
Roanoke Arts Commission
File #1 5-110-230
Roanoke Public Library Board
File #1 5-110-323
Roanoke Valley Convention and
Visitors Bureau
File #110-293
Board of Fire Appeals
File #15-70-110
Human Services Committee
File #72-110
Flood Plain Committee
File #110-237
19
Talfourd H. Kemper, Jr. for a
term ending June 30, 2007.
William B. Hopkins, Jr.,
Terri R. Jones, Mark C.
McConnell and Kristi Pedelty
for terms ending
June 30, 2007.
Herbert D. McBride for a term
ending June 30, 2007.
A. Morris Turner, Jr. for a
term ending June 30, 2005.
Edwin L. Noell, Bobby
Lavender, and Mark K.
Cathey for terms ending
June 30, 2008.
H. Clarke Curtis, Frank W.
Feather, Pam Kestner-
Chappelear, Randy Leftwich
and Jane R. Conlin for terms
ending June 30, 2005.
Lucian Y. Grove, Bill Tanger
Mack D. Cooper, Dennis
Tinsley, Read A. Lunsford,
Frank B. Caldwell, Herbert C.
Berding, Jr., and Edgar V.
Wheeler for terms ending
June 30, 2005.
War Memorial Committee
File #110-518
Alfred C. Moore, Robert O.
Gray, Harold H. Sorrell, Sr.
Philip C. Schirmer, and
Sloan H. Hoopes for terms
ending June 30, 2005.
Mill Mountain Advisory Committee
File #67-110
E. C. Pace, III, Steven Higgs,
Louise F. Kegley, Richard
Clark, Eddie Wallace, Betty
Field, Michael Loveman, and
Carl H. Kopitzke for terms
ending June 30, 2005.
Towing Advisory Board
Charles Brown and William F.
Clark for terms ending
June 30, 2007.
The Council meeting was declared in recess until Friday, July 16,
2004, at 12:00 noon in the Shenandoah Room, The Hotel Roanoke
and Conference Center for a presentation by Michael Boyd,
President, Boyd Group Aviation Systems Research Group, on
Community Team Building for Airports and the communities they
serve, which meeting will be declared in recess until Monday, July
19, 2004, at 12:00 noon in Room 159, Noel C. Taylor Municipal
Building, for a Council workshop to discuss the process for
moving forward on the Victory Stadium issue.
20
/'
Roanoke, Virginia
!<
Final Report: May 21, 2004
School Safety!
Discipline Task Force
Incorporatino data from:
Public Forums, January 20, 2004
, Bus Oliver Survey, February 2004
Student Surveys, Grades 4, 6, 8, 9 and 11, February 2004
Parent Surveys, February 2004
Roanoke Education Association Survey, January 2004
Roanoke City Public Schools Web Stte School Safety Comments, open un~1 February 28, 2004
Safety/Discipline Task Force Discussions
In addition:
Bullying Conference, Apli/22, 2004
Roanoke Prevention Planning Team's 2003 Youth Prevention Pliorities Report
School Safety Advis9ry Committee repo'rts: 2001, 2002, 2003
Task Force Members
1. Ellen Allmon, Teacher, Monterey Elementary School
2. Capt. William Althoff, Patrol Captain, Roanoke Police Department
3. Carol Brash, First Vice-President, Central Council Parent Teacher Association
4. Alisha Childress, Senior, William Fleming High School
5. Ruth Claytor, Teacher, William Fleming High School
6. James d' Alelio, Teacher, Breckinridge Middle School
7. Jean Dixon, Teacher, Woodrow Wilson Middle School
8. Mark Farrell, Teacher, Jackson Middle School
9. Rachel Frazier, Teacher, Fallon Park Elementary School
10. Ben Garden. Student, Patrick Henry High School
11. Kaye Hale, Executive Director, West End Center, Chair, School Safety Advisory Committee
12. Virginia Hardin, Director, Prevention Plus, Blue Ridge Behavioral Health
13. Jenny Kay Harris, Teacher, Ruffner Middle School
14. Kathryn Hatem, Senior, William Fleming High School
15. Rodger Hogan, School Resource OffICer
16. Anita Manley, School Liaison Officer, Dept of Juvenile Justice,
17. Alice McCaffrey, President, Central Council ParentTeacher Association
18. Kay McGrath, Teacher, Madison Middle School, Member, School Safety Advisory Committee
19. Ed McMichael, Teacher, Patrick Henry High School
20. Daniel Merenda, Executive Director, Roanoke Adolescent Health Partnership
21. Susan Morris, Assistant Principal, William RemingHigh School
22. Juan Motley, Bus Driver, Roanoke City Public Schools .
:23. James O'Hare, Youth counselor SupelVisor, Sanctuary Crisis Invention Center
24. Katie Pero, Teacher, Grandin Court Elementary
25. Anita Price, Counselor, Round Hill Elementary, President, Roanoke Education Association
26. Connie Ratcliffe, Principal, Woodrow Wilson Middle School
.27. Annette Shupe, Principal, Morningside Elementary School
28. Timothy Spence, Detective, Roanoke City Police Department
29. Faten Taneeb, Refugee and Immigration ServiceS, Roanoke, VA
30. Carter Varner, Junior, Patrick Henry High School
31. Barton Wilner, Past Chairman, Roanoke Regional Chamber of Commerce, Owner, Entre
Computer Center
32. Jinny Woodall-Gainey, Teacher, Addison Aerospace Middle School
Special thanks to these Roanoke, VA community members who supported the
efforts of the SafetylDlsclpllne Task Force:
Rose Anthony, Scribe, PubUc Forum
Usa Applegate, The Roanoke limes
Kyle Baldwin, Scnbe, PubrlC Forum
Alisa Barnette, Original Member, School SafeiylDlscipllne Task FOlCll
Carol Brash, PT A, Data Conation Volunteer (and member of the Task Force)
Reverend Ed Burton, Sweet Union Baptist Church
Gena Busecca, Bectronics Technician
HalDe Carr, Principal, William Fleming High School
Lana Clark, Food Service Coordinator
Dee Copenhagen, Scribe, NE PubUc Forum
Heidi Coy, WSLS, GI1annel10 Reporter
Mary Ann Croom, Food Service Secretary
BeocI Emmanuelson, Executive Director, Boys and Girls Club
Susie Freeman, City Manage(s Office
Reverend F. Tupper Garden, Pastor, Raleigh Court Presbyterian
Sharon Gentry, Principal, Monterey Elementary School
Henry Hancock, PTA, Data Collation Volunteer
Mindy Hinshaw, PTA, Data Collation Volunteer
Mark Huriey, SI. John's Episcopal Church
Todd Jackson, Reporter, The Roanoke l1mes
Mildred Johnson, Head Night Custodian, WiUlam Aemlng High School
Cindy Lee, Executive AssIsIan~ Superintendent of Schools OffIce
Jodie Uptrap, Teacher, Fallon Park Elementary, Scribe, Public Forum
Alice McCaffrey, PTA, Data Collation Volunteer (and member of the Task Force)
Karen McClung, Principal, Presion Park Bementary School
Donna McGuirt, PTA, Data Collation Volunteer '
Justin McLeod, WDBJ'7 News
George'Miller, Original Member, School SafelylDlsclpUne Task Force
Sharon Mougln, City Manage(s OffIce
Wendy Pagonls, The Roanoke Tunes
Allan Patton, Youth Pastor, Preston Oaks Baptist Church
Robert Payne, Building Manager, William Aeming High School
Yveslia Perez, Original Member, School SafetylDiscipline Task FOlCll
Christine Poulson, Executive Director, Conflict Resolution Center
Blair Preston, Night Custodian at Brecklnridge Middle School
Heather Snead, Food Service Coordinator
Lula Snyder, Food Service Assistant Manager
Marion Vaughn-Howard, Youth Services Coordinator, Department 01 Recreation, Roanoke, VA
Lynne Victorine, PTA, Data Collation Volunteer
Dawn Winter-Ware, Secretary to the Superintendent
Dr. Vella Wright, Director 01 Testing, Roanoke City Schools
ROANOKE, VA SCHOOL SAFETYIDISCIPUNE TASK FORCE
ANAL REPORT. MAY 2004
3
Table of Contents
Section Section Title ~
1. Executive Summary 4
2. BackgroundtTask Force Process 11
3. SUlVey Statistics 15
. Topics of F/l7dings Usted Alphabetically
4. Are Students Safe? An Overview 17
5. Bullying 21
.6. Bus Safety 25
7. Classrooms Safety 27
8. Consistency of School Discipline 29
9. Facilities 35
.10. School-BasedDiscipline vs. Adjudication 37
11. School Resource Officers 39
12. Security 41
13. Additional Findings 43
14. Other Safety Groups' Work 45
15. Conclusions 49
16. Arenas for Action 51
17. Productive Possibilities for Stakeholders 63
18. Future Considerations for Committee Work . 69
Section
1 Executive Summary
Introduction
This report is the culmination of eight months work to collect public comment on issues of
school safety and discipline In the Roanoke, VA public schools. A Joint Steering Committee
composed of key leaders from the school system and city established a SafetylDlscipline
Task Force. They asked school, agency, and govemment groups to nominate people to
represent them. The final Task Force membership was composed of thirty-two individuals.
This executive summary hlghOghts significant Task Force conclusions.
Task Force Process
The Joint Steering Committee, chaired by Nelson Harris, City Council Member, included
Wayne Harris, Superintendent of Schools; Darlene Burcham, City Manager; Joe Gaskins,
Chief of Police; Gloria Manns, Chair, Roanoke School. Board; Kathy Stockburger, School
Board Member; and Linda Wyatt, City Council Member. The JSC interviewed Paula Wilder
for the job of facilitatlnglieading the Task force and hired her based on her scope and
sequence proposal for the Task Force's Work. The Task Force held 11 meetings, many of
which were attended by the media. The work culminated with this final report to the JSC.
Data and Statistical Reliability
The Task Force was charged with collecting public comment It did so by: 1) conducting
public forums at four non-schoollcx;ations; 2) conducting three surveys (students, parents
and bus drivers); 3) studying the Roanoke Education Association survey; and 4) examining
the work of previous safety related groups. All of the data Included In this report, save the
Student Surveys, must be considered non-probability, non-representative samples. It can be
considered to represent the opinions of the people who chose to participate and/or had
access to the surveys. .
Conducting Successful Parent Surveys
We were unsuccessful in gathering a representative sample of parent opinions across the
city. Many factors may have contnbuted to this. In the Future Considerations section of this
report (Section 17), we suggest ideas for improving this process In the future.
. The Larger Context of Our Work: Leadership and Economic Development
The City of Roanoke and the School Board need.to define the vision and goals for school
safety and discipline. Once defined, ail decisions regarding this issue should meet this
standard. An opportunity exists in top school leadership to Identify a candidate for school
superintendent who has a clear vision and experience In addressing the Issues that emerge
in this report.
The Safety Task Force realizes that inaccurate reporting and limited data does not
necessarily indicate unsafe conditions. However, the perception of poor discipline and
ROANOKE, VA SCHOOL SAFElY/DISCIPUNE TASK FORCE
FINAL REPORT - MAY 2004
5
safety is real to many stakeholders. We also all need to realize that poor discipline and
safety not only makes for a poor and unsafe leaming and teaching environment for our
students and our school personnel, it also is the cause for families to seek other school
systems and for the school system to lose many good teachers and administrators each
year.
Good businesses seek communities with good school systems so that employees have the
benefits of good educations for their children and so that their work force is filled with
talented and skilled workers. Consequently, loss of our teachers and administrators has a
direct impact on our efforts at .economic development - attracting and keeping good
businesses for the Roanoke Valley that will support skilled jobs, which in tum, builds more
prosperity for the entire community (parents, students and citizens). .
Working Definition of School Safety
School safety resullswhen all stakeholders (sludenlS, parents, teachers, administrators,
community leaders and citizens) In the school community share responsibility for creating an
environment that reveres knowledge through:
A secure environment
Freedom from fear (physical and emotional fear and danger)
Mutual respect and concern
Communication
Clearly defined roles and accountability and
. Pride and ownership
Summary of Findings
The following Information is the summary paragraph wliich heads each data section.
Are Students Safe? The fundamental question of the SafelylDiscipline Task Force work .Is: Are
students safe? While a variety lif findings show that improvement can and should be made, it is
also clear that the majority of students and parents give Roanoke City School safety better than
passing grades. However, these 'Safety GPA's'.deteliorate from high ratings at the elementary
level to significantly lowerratings by high school. Students were also asked about how safe they
feel physically, and, if they feit unsafe, where. While locations varied by level, the most
frequently cited unsafe areas were: cafeteria, hallways, restrooms, locker rooms, and School
buses and/or bus stops. .
The Task Force wants the school system to be much. better than average though. In this spirit,
. the pie charts below give a GREEN LIGHT to A's and B's and a RED LIGHT to C's, D's and Ps.
Bullying: From the data, we can conclude that bullying is an issue at all levels of the Roanoke City .
Schools. While the majority of students indicated that they had not been bullied this year (60
%+), there.still exists a substantial number of students who indicated that they had been bullied
or had seen others bullied.
Classroom Safety: Classroom safety was a central issue for the Task "'orce. When students were
asked to check which areas of thaschoofs they fait unsafe In,.a small number indicated they felt
6
unsafe In thlllr classroomS; The majority of teachers agreed or strongly agreed that they felt safe In
their schools. ' The Roanoke ~ucation Association upper grade level respol')dents, indicated that
they felt less'safethan lower grade lever respondents. '
Here the distinction between safety issues and discipline issues blurs. SO(I1e Incidents are distinctly
safety Issues: ice on sidewalks, for example. other incidents are distinctly discipline issues:
tardiness to ciass. Some behaviors are BOTH safety and discipline issues: fighting, smoking in the
restrooms, bullying, antagonistic way we talk.
CDnsistency Df School Discipline: One key Task Force mission was to discem whether school
discipline was consistent within schools and across the school district. The data reve~ a strong
pattem of concem by parents, students, and teachers that school discipline consistency needs an
overhaul.
AdJudlcatlDn vs. School-Based DisclpUrie:School Based 'Oiscjpline as ,It ,relates to adjudicated
behaviors was a central concem of the ,Joint steerlilg COmmlttee. The Task force thinks it ls best
to conduct ,a forum of ail professionals involved in juvenile jU$ice Issues Inciuding: juvenile justices,
pollee officers, school administrators, school liaison officials and social service agencies to identify
areas for improvement 'Task Force. members haVe great i'espect for the court ,system's juvenile
justices and want to engage them II') dialogue with all stake)1olders regarding how to' Improve
system for Roanoke area youth. '
School Resource Officers: the Task Force wesasked to examine 'the role of School Resource
Officers. The 'surveY, data indicated that School Resource Officers have a favorable rating by
students. students asked for more SROs and Securlty officers, particularly at the upper 'grade
levels. SROs and the administrative team they are on can do a better job of clarifying roles with
students and among themselves. The Safety Task Force conciudes that a strong team approach
between SROs and school administrators ls essential. Great communication Is what It takes for
SROs and the school's leadership team to be highly effective. It is Important to note that
elementary schools do not have full-time SROs.
Security: students were given two opportunities to write In suggestions for Improving school safety. ,Rrst,
If they didn't give their school an A, they were asked what, was mlsslng; and Second, If they could
change one thing to Improve school safety, 'what would It be. Students' Write-in answers requested
more people and supervision (SROs, security guards.. ~pervlslon). Older students cited security
measures such as increased cameras, metal detect.ors., and better security around premises more
frequentiy than younger students. One-fourth of I:IIGH SCHOOL students Wf:Ote In that more
security (people and devides) were. whllt wes necessary to give school safety an . A.
Three addltlonal.flndlngs:
. Inappropriate Dress as safety/discipline Issue cited by respondents of the
Roanoke Edu~tlon AssocIation as one 'ofthe top four safety'concems at all levels
ofthe school system.
. Parent Perception of Effectiveness of Suspensions on Improving Student
Behavior. In Parent Surveys, almost. twice as many parents did not believe that
suspension improves behavior as did those who believed that suspension improves
behavior.
. Guidance resources In IntelVentlon Public forum listed Qnciuding training and
counseling) as the third most frequently mentioned cimcem, citing the res,ources as not
timely, not in depth. and Inadequately funded. This area is" not covered In
teacher/student/parent surveys:
ROANOKE.. v.~ SCHOOL SAFETY/DISCIPliNE TASK FORCE
FINAL REPORT - MAY 2004
7
Summary Conclusions
Joint Steering Committee Charge to Task Force:
1. Are Students and Teachers Safe in Classrooms? The findings reveal that
the vast majority of teachers and students feel safe in their classrooms.
2. Is there Consistency of Discipline? Inconsistency of discipline is an issue that
concerns all stakeholders at all levels in the system.
3. What is the Role of School Resource Officers? School resource officers are
most effective when they are a part of a team approach to a school's safety/discipline
plan.
4. What is the relationship between adjudication and school-based
discipline? The Task Force recommends a conference or forum that brings together
all professionals who deal with serious, violen~ and chronic offenders to dialogue about
how to make the system clearer and more effective.
Additional Task Force Conclusions:
5. Data says safety is a human resource development Issue more than a "bricks and
mortar" issue. Physical plant safety issues are much less of concem than are people
issues.
6. Increased concern for school safety and discipline at each level of schooling:
a. This relates to a general trend of "loss of confidence" in school safety at each
level of schooling.
b. Consistency of handling discipline is a major concem among all populations
surveyed and one that increases with each level of schooling.
7. Bullying and fights are a major issue that surface at all levels of schooling.
8. Consensus exists among all populations surveyed that discipline problems have been
increasing over the past three years.
9. Places most frequentiy mentioned where safety is a concern are restrooms, hallways,
cafeteria, locker rooms, classrooms, and buses. This was with a trend of lesser to
greater concem over levels of SChooling.
10. Communication, collaboration and community involvement rise to the surface as
areas needing attention. Communication between and among central office, school
leaders, school resource officers, and teachers; and extemally between parents and the
school staff; are a concern with respect to student discipline and school safety. Increased
involvement and collaboration with the community, parents, families, public agencies and
the private sector regarding school safety is also an evident need.
11. Intolerance of differences among and between students regarding language, dress,
culture and class contributes to safety problems in the schools. Task Force members
suggest that intolerance grows beyond school walls and is rooted in our community.
Arenas for Action
To sustain the kind of change needed to create safer schools, members of the Task Force believe
that all parts of our system must change in unison from top to bottom and from bottom to top. The
following five areas are, therefore, not a menu from which certain components can be selected
and changed but rather a recipe for safer schools that requires all components to interact and
change together. School Board Policy, Superintenden~ principals, teachers, school resource
officers, parents, family and community must give pennission and provide support to each other to
sustain the change necessary to create safer schools in Roanoke City.
Arenas for Change
1
I
I
I
l--__MM
I
I
___.___.__._______.___..__._.______.___J
ROANOKE. VA SCHOOL SAFETY/DISCIPLINE TASK FORCE
FINAL REPORT.. MAY 2004
9
Summary of Recommendations
Arena I: Human Resource Development
Development of all the human resources that touch schools (all school personnel,
parents, school resource officers, community) in communication, de-escalation
training, effective discipline processes, bullying prevention, multi-cultural training, and
training that focuses in inclusive practices.
Arena II: Leadership, Policy, and Operations
Top and middle leaders in all stakeholder groups reach consensus on effective
discipline policy and be proactive in preventing discipline problems. Administrators
need to be firm, fair, and consistent in their execution of discipline consequences.
Top leaders need to evaluate discipline consistency at the system-wide level in a
wide variety of areas. In addition, the Task Force believes it is time to examine
current districting so that students at eariier ages can leam to get along with other
children who represent the vast richness of people that live in Roanoke.
Arena III: Student Programs
The Task Force recommends increased attemative programs for serious offenders
(students who jeopardize other students' safety); prevention programs (bullying,
intolerance); support programs for students such as increased mediation, mentoring
and tutoring; positive programs that promote healthy citizenship (character education,
cultural awareness, rewards programs); and Increased assistance to children living in
poverty.
Arena IV: Staffing
The Task Force recommends more staff focused on safety, security, and prevention.
Arena V: Communication, Collaboration, and Community
Better communications throughout the Roanoke community on issues that impact
school safety and discipline. This means better communication and collective work
on the part of teachers, administrators, agencies, municipal govemmen~ and
parents. In many ways, this arena is considered the keystone in assuring the
effectiveness of all the other recommendations.
ROANOKE, VA SCHOOL SAFErYIOISCIPLlNE TASK FORCE
FINAL REPORT -MAY 2004
11
Section
2 Task Force Process
The Joint Steering Committee, chaired by Nelson Harris, City Council Member, induded E.
Wayne Harris, Superintendent of Schools; Darlene Burcham, City Manager; Joe Gaskins,
Chief of ponce; Gloria Manns, Chair, Roanoke School Board; Kathy Stockburger, School
Board .Member; and Linda Wyatt, City .Council Member. .It Interviewed Paula Wilder for the
job of facllitatinglleading the Task force and hired her based on her proposal for IRe scope
and sequence of the Task Force's Work The following list documents the steps of the Task
Force's wciri<,from initiation to final report.
Task Force Mission
. Provide community with open, fair & inclusive process to gather
comment on issues of school safety including consistency of discipline,
safety and teachers and students in classrooms, the role of school
resource offirers and the relationship between adjudication and school-
. . based discipline.
First Meeting: Tuesday, November 11, 2003
Location: Roanoke Higher Education Center
Orientation to the Task'
Identifying Our Common Interests
Establishing Ground Rules for Dialogue
Our Mission: 4 key topics, collecting pubnc comment
Stages of Our Joumey
Second Meeting: Tuesday, November 18, 2003
Location: Breckenridge Middle School Cafeteria
Establish a working definition for School Safety:
Interests -what do we see that we have in common?
Review ground covered in Meeting 1 for people who missed meeting.
Learn about Existing Initiatives:
A Roanoke Education Association Questionnaire
B. School Safety Advisory Committee
Draft definition of School Safety
.Organizing for the Work
. Differentiate (Sub-group -select one issue to work on)
Integrate (process to ensure we have Input/oversight of all four Issues)
Four Focus Areas (Sub-Group Work) - What are the key questions?
Why are these questions key? . .
.Rolling Up Our Data Gathering Sleeves - Best ways to collect public Input on these
issues? How can each of us gather information in our community (ies)? (meetings) .
when, where, how; Public Forums - scheduling, format
12
Woltdng Definition of School Safety
. School safety results when all stakeholders.(students, parents, teachers,
administrators, community leaders and citizen$) in the school community share
responSIbility for creating an environment that reveres knowledge through: .
A secure environment
Freedom from fear (physical and ~onal fear and danger)
Mutual respect and concem
Communication
Clearly defined roles and accountability.and
Pride and ownership. .
Examine the four issues In Task Force charter:
a) Consistency of School DisclpUne
b) Role of School Resource Officers
c) RelationShips of School-based Discipline vs. Adjudication
d) Safety of Teachers and Chndren in Classroom.
Third Meeting: Tuesday, December 2, 2003
location: Brecklnridge Middle School Caf~erIa
Continue Organizing, Identifying Question areas.
Between sessions: drafting surveys, getting TF Input on surveys; beta testing surveys
Fourth Meeting: Tuesday, January 6, 2004
Location: Breckinridge Middle School Cafeteria
Touch Base Session with Joint steering Committee: Dialogue re Task Force Concems
Preparation for Public Forum; Preparing Task Force Members to facilitate
Fifth Session: Public Forums, Tuesday,January 20,2004
Four Locations: .
Sweet Union Baptist
Raleigh Court Presbyterian .
Boys and Giris Club
Preston Oaks Baptist Church
During FebnJary 2004
Distributed and coUect parent, student, and bus driver surveys
Worked with PTA volunteers to collate somEr student data.
Hired assistant to collate student and parent datS.
Collating data and writing stUdent, parent and bus driver reports
Distilling ROANOKE EDUCATION ASSOCIATION survey as core tool for assessing student
opinion.
Sixth Meeting: Tuesday, March 2, 2004
Location: Breckinridge Mi(ldle School Cafeteria
Reflect on student survey data
ROANOKE. VA SCHOOL SAFETY/DISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
13
Seventh Meeting: Tuesday, March 30, 2004
Location: Breckenridge Middle School Cafeteria
Reflect on parent survey data
Discussion of how we could have improved parent data collection process
Begin analyzing data: what can we conclude: what is most significant; what are the priorities?
Between Sessions:
Consulted with Dr. Ted Fuller, Sociology Departmen~ Virginia Tech, on statistical reliability of
samples.
Eighth Meeting: Thursday, April 15, 2004
Location: William Fleming High School Cafeteria
Discussion of School Based vs. Adjudication
Continue analyzing data: what can we are able to conclude; what can we not reasonably
conclude: what is most significant; what are the priorities?
Week of April 26: Draft of Final Report out to Task Force for review
Soliciting Task Force Members to step up to present report to Joint Steering Committee
Contact with Judge Bounds regarding how to improve integration of schools/court system
Ninth Meeting: Tuesday, May 4, 2004
Location: William Fleming High School Cafeteria
Review draft
Tenth Meeting: Wednesday, May 12, 2004
Location: William Fleming High School Cafeteria
How do the Task Force findings correlate with other groups' work?
Prioritize action steps using 5 action arenas: Leadership/Policy; Staffing; Professional
Development; Programs; Community and Parents
Finalize report
Organize for presentation to Joint Steering Committee
Eleventh Meeting: Monday, May 17, 2004
Location: Woodrow Wilson Middle School
Presenters: James d'A1elio, Carol Brash, Kaye Hale, Alice McCaffrey, Daniel Merenda, Anita
Price, and Connie Ratcliffe meet to structure presentation for.final meeting.
Twelfth MeetinglFinal Meeting: Friday, May 21, 2004 7:15 -9:15
Location: Roanoke Higher Education Center
Report to the Joint Steering Committee
ROANOKE, VA SCHOOL SAFETYIOISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
15
Section
3 SUlVey Statistics
student Survey: a representative sample of students in Grades 4, 6, 8, 9 and 11.
Grade # of surveys returned % of students enrolled
4 855 72%
6 881 79%
8 694 71%
9 626 53%
11 425 71%
NON-REPRESENT A TIVE, NON-PROBABILITY SAMPLES
The remaining data collection sources can NOT be considered representative samples. The
opinions belong to those individuals who chose to participate in and/or had access to the
sUlVeys. It has been noted that the largest percentage of parent SUlVeys collected
represented schools In the Southwest quadrant of the city. Still the opinions reflected by
these participating adults are taken into account in the Task Force's effort to reach data-driven
conclusions.
Parent Survey (including those collected at the public forum).
The parents who participated in the sUlVey represented less than 8% of the children in the
Roanoke City Public Schools.
Level # of sUlVeys Note
Elementary 306 Largest tepresentetion: Montetey, Raleigh Court
Round HiD (251 Stlrveys)
Middle 142 Lergest represen/BilOll, Woodrow ~SOIl (88 surveys)
High School 108 24 Fleming; 53 Petrick Herny; 31 unspeaified.
Public Forum Participants (117 + participants)
Level of Parent # of surveys Note
Elementary 31 Represen/ing 13 (of21) etementwy schools
Middle 19 Representing 5 (of 6) m/r:ldle schools
High 35 26 oflhese IiDm PaI11ck Henry; 9 frcm IMInem Fleming
Undesignated 18 Ci1izsns, Ibnner _nIB
Roanoke Education Association Survey
This survey was Intended for all school employees (principals, teachers, aides). We do not know how
these groups are represented in the surveys, nor do we know if all schools across the city are
represented.
# of surveys percentage of employees I
Surveys Returned 886 45% I
Bus Driver Survey
Most bus drivers drive both elementary and secondary level runs. We do not know In the data if they
were referring to Issues at the elementary, middle, or high school levels.
Surveys Retumed
40
% of total bus drivers
29%
ROANOKE VA SCHOOL SAFETVIDISCIPLlNE TASK FORCE
FINAL REPORT . MAY 2004
17
Section
4 Are Students Safe?
The fundamental question of the Safety/Discipline Task Force work is: Are students safe?
While a variety of findings show that improvement can and should be made, it is also clear
that the majority of students and parents give Roanoke City School safety better than passing
grades. However, these "Safety GPA's' deteriorate from high ratings at the elementary level
to significantiy lower ratings by high school. Students were also asked about how safe they
feel physically, and, if they fell unsafe, where. While locations varied by level, the most
frequently cited unsafe areas were: cafeteria, hallways, restrooms, locker rooms, and school
buses and/or bus stops.
The Task Force wants the school system to be much better than average. In this spiri~ the
pie charts below give a GREEN LIGHT to A's and B's and a RED LIGHT to C's, D's and F's.
Elementary School Students' Safety Rating
The vast majority (El9%) of ELEMENTARY SCHOOL students and parents give their schools an A
orB.
mA
11I8
se
110
sF
o F
3%1%
.
Elementary Students' Safety Rating
Elementa Students and Parents
Parents
Students
18
Middle School students' Safety Rating
A majorily cI MIDDlE SCHOOL students give their school an A or 8 (65%). The percertage
deteI10rates from 89% In eIemenlary school to 65% III MIDDLE SCHOOL The majority of
MIDDLE SCHOOl parents give a safely grade of B orC or D (55%).
iliA
liB
lie
liD
IIF
e
23%
F
4%
B
27%
Middle School Students' Safety Ratings
Middle School Students and PIU'8IIts
F'etcen/BQI cfResponses
C
22%
students
A
38%
B
27%
D
6%
F
4%
Parents
ROANOIti!. VA SCHOOL SAFETYIDISCIPLINE TP,sK FORCE
FINAL REPORT - MAY 2D04
19
High School students' Safety Rating
The largest majority of HIGH SCHOOL students (58%) and parents (70%) give their school a safety
rating of C,O, or F. The percenlage of students gMng an A or B deteriorates from 65% at the
MIDDLE SCHOOL level to 40% at the HIGH SCHOOL level. The percentage of parents deteriorates
from 45% gMng an A or B at MIDDLE SCHOOL to 30% at HIGH SCHOOL.
iliA
liB
IIC
110
IIF
F
6%
B
24%
C
37%
High School Students' Safety Ratings
High School students and Parents
/'llt'Cenfage of Responses
C
37%
Students
A
16%
B
24%
D
17%
F
6%
Parents
Physical Safety
Approximately two-thirds of the students responded that they felt physically safe from violence and
that they fett safe most of the time. Approximately one-third felt unsafe.
75% of the parents indicated that their children never felt afraid to go to school.
22% indicated that their children felt afraid seldom or occasionally.
Locations that need Increased attention
Parents and students were asked that if they fett unsafe at school, what areas were of concern.
There was agreement among respondents that areas needing improvement are: Restrooms,
Hallways, Locker Rooms. Cafeteria and Buses and Bus Stops.
Students had different issues at each level.
STUDENTS # 1 Issue #2 Issue #3 Issue
Elementary Restrooms (12%) Bus (11%) Bus Stop (10%)
Middle Hallways (22%) Locker room Restrooms
(15%) (14%)
High Cafeteria (28%) Hallways (27%) Restrooms
(19%)
Parents view of Top Safety Locations In need of attention:
# 1 Issue #2 Issue #3 Issue
Parents Restrooms Hallways Bus
Buses were the third safety issue for parents and the Buses and Bus stops the 2nd and
3rd safety issue for elementary students.
K-12 Top Locations for Parents and Students
1) Restrooms: in top three ratings at all levels.
2) Hallways. in top two issues at MIDDLE SCHOOL and HIGH SCHOOL.
ROANOKE, VA SCHOOL SAFETYIDISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
21
Section
5 Bullying
From the data, we can conclude that bullying is an issue at all levels of the Roanoke City
Schools. While the majority of students Indicated that they had not been bullied this year (60
%+), there still exists a substantial number of students who indicated that they had been
bullied or had seen others bullied.
Bullying Behaviors
While our surveys did not always specify a definition of bullying behaviors, students did talk
about different behaviors that were safety issues. Fights increasingly become an issue as
students get older (Middle school 14%; High School 19%). Students frequently mentioned
different types of verbal exchanges as problematic. We characterized these as "The
Antagonistic Way We Talk." Antagonistic verbal exchanges appear to be most significant at
the middle school level.
Survey Question: What causes the most safety problems at vour school?
Students' Write In Answers
FIghts Bullying Antagonistic Way
We Talk"
Elementary 7% 6% 5%
Middle 14% 4% 12%
High 19% 2.5% 9%
"includes cussing, violent words, making fun of others, teasing, name-calling, talking about people,
threats, gossipl rumors, -he said, she said:
When asked if they could change one thing about their school, students responded as
follows. While the percentages are relatively small, they are highest at the elementary level.
Survey Question: If you could change one thIng to improve school safety, what would
It be?
Students answering "Stop bullyIng."
Elementary 9%
Middle 6%
High 2%
We do not have data that gives us specific content of any of the verbal bullying.
High school students may not cite bullying specifically, but they do indicate the following:
27% of students Indicate that other STUDENTS cause the most problems. They describe theSe .
studel1ls In a wide var1ety of ways: trouble-makers, thugs, stupid kids, etc. .
19% of students specifically cite FIGHTS as the Issue causing most safety problems.
Most parents were not aware of any particular Issue causing most safety problems. Of those that did
Identify an Issue, BULLYING, BOTH PHYSICAL AND VERBAL, were most frequently menlloned.
ANTAGONISTIC WAYWE TALK: causes 9% of the safely problems.
As students get older, they increasingly see bullying as a problem In their school.
Student Survey's two questions about bullying:
Bullying includes many kinds of behavior. Check any that you have experienced
this school year.
_I hove not been bullied this year.
---' om excluded and ignored by other students
_Sometimes I get physical or verbal abuse (students poke me, push me, and
coD me names)
_Frequently I experience physical & verbal abuse
Bullying (choose one best answer):
----.is not 0 oroblem in my school, os for as I know
-"lakes me afraid to come to school ~ day
-"lakes me afraid to come to school ~ days
has affected some of mv friends or other students I know, but not me.
Percentage of students who checked:
BUllying Is Not a Problem In My School
Elementary 55%
Middle. 38%
High 30%
ROANOKE, VA SCHOOL SAFETY/OISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
23
Frequency of Bullying
While high school students are more aware of bullying being a problem, a larger percentage
of HIGH SCHOOL students also report not being bullied. They are aware though, in larger
numbers, of friends or other people who have been bullied than their eiementary or MIDDLE
SCHOOL level counterparts.
Survey Questions. Percentage of students checking answer.
I have not been Bullied sometimes Friends or people I
STUDENTS bullied this year or frequently know have been
bullied
Elementary 62% 31% 27%
Middle 65% 28% 44%
High 74% 15% 58%
Parents indicate a similar pattern. Approximately two-thirds or more of students and parents
indicate thatthey/their child has NOT been bullied this year, but approximately a third also
indicate thattheyllheir child is bullied sometimes or frequently. From 27% of elementary
students to 58% of high school students say that they know friends or other people who have
been bullied.
Pe
rcentaae 0 . Daren w oc ec e ese answers.
Survey Questions
My child has not My child bullied Friends or people I
been bullied this sometimes or know have been
year frequently bullied
PARENTS 65% 29% 29%
f
ts h h kdth
Of the top topics in the public forum open dialogues, bullying was cited 7 times and was
among the top 5 most frequently cited concems by parents.
The ROANOKE EDUCATION ASSOCIATION survey asked respondents how frequently a
list of behaviors occurred. Bullying, Intimidation, harassment was the top issue at
elementary and middle school level, and 3rd highest at high school
Survey Question: Check how frequently the Items In this list occur. Respondents
could check Dally, Weekly, Monthly, Occasionally, Never.
Respondents answering that these behaviors occurred DAILY.
Issue #1 Issue #2 Issue #3
Elementary Bullying, intimidation, Threats to other Fights, conflict and
harassment students assault
25% 17% 13%
Middle Bullying, Intimidation, Truancy or skipping Student suspensions
harassment class 44%
54% 45%
High Truancy or skipping class Inappropriate Dress Bullying, Intimidation
84% 64% harassment
50%
Prevention
When students were asked how effective their teacher and principal was at stopping
bullying, students S<tW them as increasingly less effective as they got older. At the
elementary level, students saw their teachers and principal as effective. By high
school, 46% did not see teachers or principals as effective at stopping bullying.
STUDENT
Question: Teachers and the r1ncl
Agree!
Strongly Agree
72%
SUIV
Elementary
Middle
High
28%
19%
29%
46%
85% of parents strongly agreed or agreed that schools need to do a better Job at prevention.
ROANOKE, VA SCHOOL SAFETYIOISCIPlINE TASK FORCE
FINAL REPORT . MAY 2004
25
Section
6 Bus Safety
Improving bus safety is among the topics that students and parents mentioned. It is a
slightly greater concern for students in Grades 4 and 6, than at grades 8, 9 or 11. A range of
5.12% of students indicated concerns for traveling on the bus or at the bus stop. Ten percent
of the parent sUlveys cited concern for bus safety. Bus drivers cited consistent discipline,
communication with parents, and more aides on the bus as helpful mechanisms for improving
bus safety.
Bus Driver Survey: 45 respondents (29% of total number of bus drivers)
Students:
When students were asked Where they felt l\nsafe, approximately 10% of all elementary students. aild
8% of middle school and high school students Indicated that they felt unsafe on the bus or at the bus ..
stop. . .
Parents:
10% of the parent surveyed cited concem with bus safety and 5% cited concern with bus stops.
Bus drivers who participated In the survey Indicated:
43% Indicated that misbehaviors did NOT oCCUr on their school buses at any time this school year.
17% Indicated that theY had had 1.3 occurrences t/ils school year.
9.5% Indicated that they had 4-6 misbehaviors this school year.
Factors cited by bus drivers as improving bus discipline:
1. Keeping in touch with and involving parents.
2. Removing students from the bus for misbehavior.
3. Good relationships with students.
4. Conslsten~ firm discipline.
Bus Drivers' Requests:
1. Increase in consistency of discipline for bus infractions.
2. Better communication responses between on-the-road buses and base support
3. Aides.
4. More parent involvement
ROANOKE, VA SCHOOL SAFElY/OISCIPLlNE TASK FORCE
FI~IAL REPORT - MAY 2004
27
Section
7 Classroom Safety
Classroom safety was a central issue for the Task Force. When students were asked to
check which areas of the schools they felt unsafe in, a small number indicated they felt unsafe
in their classrooms. The majority of teachers agreed or strongly agreed that they felt safe in
their schools. The Roanoke Education Association upper grade level respondents indicated
that they felt less safe than lower grade level respondents.
Here the distinction between safety issues and discipline issues can blur. Some incidents
are distinctly safety issues: ice on sidewalks, for example. Other incidents are distinctly
discipline issues: tardiness to class. Some behaviors are BOTH safety and discipline issues:
fighting, smoking in the restrooms, bullying, antagonistic way we talk.
Student Safety in Classrooms: Good News
Student Quest/on: If you feel unsafe, check the areas where you feel unsafe.
Percentage of students checking
'Classroom"
Elementary 8%
Middle 10%
High 11%
4% of parents who responded to the survey Indicated their child felt unsafe In class.
Teacher Safety
More than 70% of respondents Agreed or Strongly Agreed that they felt safe In their elementary
school or middle school. Fifty nine percent of high school respondents Agreed or Strongly
Agreed.
Increase In Discipline Problems
Surveyed parents and teachers both agree that discipline problems have been Increasing
in the last three years.
Agreed/Strongly Agreed
Discipline probfems have been
Increasfng In fast three yean;.
Elementary REA Respondents 67%
Middle School REA Respondents 66%
High School REA Respondents 83%
Parents 77%
Most Frequent Discipline Issues Which Occur Dally
Of the discipnne issues that concemed ROANOKE EDUCATION ASSOCIATION
respondents, bullying, intimidation, and harassment are frequently mentioned safely
issue at all three levels, though less frequently of an issue at the elementary level.
The ROANOKE EDUCATION ASSOCIATION survey does not tell us where the
discipline issues occur. We can not conclude from the data they all happen in
classrooms.
According to Roanoke Education Association respondents, the top four most frequent
discipline issues, with the percentage of respondents indicating they occur DAILY are:
fssue #1 fssue #2 fssue #3 Issue #4
Elementary Bullying, Threats to other Fights, conflict Inappropriate
Intimidation, students and assault Dress
harassment 17% 13% 13%
25%
Middle Bullying, Truancy or Student Inappropriate
intimidation, skipping suspensions Dress
harassment class 44% 41%
54% 45%
High Truancy or Inappropriate Bullying, Student
skipping class Dress intimidation, suspensions
84% 64% harassment 50%
50%
ROANOKE., VA SCHOOL SAFETYlDlSCIPlINE TASK FORCE
FINAL REPORT . MAY 2004
29
K-12 Issues according to REA respondents:
1) Bullying, intimidation is #1 issue at the elementary and middle school
levels; the third highest for high school.
2) Truancy or skipping class: at both middle & high school is either #1 or
#2 issue for school personnel.
3) I nappropriate Dress: shows up as among top 4 issues at all levels.
4) Student suspensions: shows up as among top issue at middle & high
school.
Note on Fighting. While REA respondent do not mention fights in the top 4, high school students do in
great numbers.
TeacherlPrincipal Effectiveness at Discipline
Parent perspective:
Overall, parents see teachers and principals as effective at discipline.
However, they also want them to do a better job.
Parent Respondents Aaree/Stronalv Aaree:
85% . Need to do a better Job preventing discipline Issues.
79% . School staff falrfy enforce school rules.
71%. School staff Is consistent In handling dlscfpllne.
77% . School administrators and SROs handle school discipline Issues well.
88% . Teacher or prtncfpal would take my child sertously If they voiced safety
concerns.
Student perspective:
At the MIDDLE SCHOOL level, teachers and principals need to work to ensure that students
feel they are taken seriously when it comes to safety issues. This relates to the sizeable
drop off in student ratings between Grades 4 and 6; and then again, between 6 and 8 who
indicate that they would report a safety issue.
Survey Question: (check)
Teacher/principal would take me seriously If I had safety
concerns.
Strongly Agree! Disagree!
Allree StronlllY . Dlsallree
Elementary 80% 5%
Middle 46% 7%
High 65% 14%
N; students get older, they perceive significantly less fairness in discipline.
Teacher/principal fair when It comes to discipline
Agree Disagree
StronalY Aaree StronalY Disaaree
Elementary 77% 10%
Middle 43% 20%
High 39% 34%
ROANOKE, VA SCHOOL SAFETY/OISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
31
Section
8 Consistency of School Discipline
One key Task Force mission was to discem whether school discipline was consistent within
schools and across the school district The data reveal a strong pattem of concem by
parents, students, and teachers that school discipiine consistency needs an overhaul.
Student sUlVeys data suggests their perceptions of adults 'fairness' erodes between
elementary and HIGH SCHOOL. By high school, a third of high school students disagree
or strongly disagree that their teacher and/or principal is fair.
SUlVey Question:
Teacher/principal fair when It comes to
disclDllne
Agree Disagree
Stronalv Aaree Stronalv Disaaree
Elementary 77% 10%
Middle 43% 20%
High 39% 34%
Stricter Discipline
When asked if they could change one thing to improve school safety, or what is missing,
some students asked for stricter discipline, This was most pronounced at the HIGH
SCHOOL level. Approximately one in ten high school students asked for increased
discipline.
p
ercentaoe of students who answered: Increase disclallne to these two sUlVev eue
SUNey Question Response: Increase Discipline
What Is missing to get If I could change one thing
anA? to Improve school safety?
Elementary 1% 3%
Middle 5% 5%
High 12% 9%
stiens.
Teachers' and students' Views Similar on Discipline Consistency
The ROANOKE EDUCATION ASSOCIATION Teacher Survey suppol1s student views.
. Consistency in handling discipline problems increases as a problem from elementary to
high school.
. Teacher perceptions seem to parallel student perceptions by level of schooling with
consistency being more of a concem at middle and high school levels.
Survey Questions
School faculty fairly and Discipline problems are
appropriately enforces handled consistently
school rules. throughout my school.
Elementary 65% 43%
Middle 60% 37%
High 37% 20%*
Only 20% of high school REA respondents Agreed I Strongly Agreed that discipline problems are
handled consIstenUy. This is a highly significant finding. Note, as well, thatlhe elementary
responderrts only achieved 43% and middle school37"A, Agreement
Effective Relationship and Support Between Teachers & Principals
. 61 % of MIDDLE SCHOOL and 48% of HIGH SCHOOL ROANOKE EDUCATION
ASSOCIATION respondents said school administrators were supoortive of their
disciplinary actions.
Roanoke Education Association respondino stronolv Aoree or Aoree.
Survey Questions
My school Communication Is effective
admlnlstrator(s) are between teachers and
supportive of my administration 18 safety
disciplinary actions. issues.
Elementary 71% 62%
Middle 61% 37%
High 48% 31%
ROANOKE, VA SCHOOL SAFETYIDISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
33
Public Forums' Top Issue. Consistency
Consistency, Enforcement, Accountability, and Administration's Role were listed
among the top five issues in each of the eighteen small group discussions. The groups
specified such aspects as:
. Inconsistent discipline;
. Consequences for misbehavior that are clearly defined;
, System wide discipline policy with clear consequences; and
. Better policy for number of suspension for repeat offenses and ciassroom
disruptions from same students.
Parent and bus driver surveys also support views collected In student and school
personnel data:
. The confidence level regarding consistency in handling discipline closely parallels the
perspectives of teachers and students.
o Confidence level drops significantly from elementary to high school when asked whether
school administrators and school resource officers handle school discipline issues well.
o At every level, parents strongly agree with students and teachers that school staff fairly
enforce school rules. However, there is a confidence loss over the levels from
elementary to high school.
o Consistency in handling discipline problems becomes more of a concem from elementary
to high school with only 40% of parents agreeing that there is consistancy and 59%
strongly disagreeing at that level.
. Some Bus Drivers report that bus discipline is handled inconsistently by school
administrators.
Since the parent and teacher samples are not representative, we do not know if discipline is
inconsistent at each school.
Partners in Making Schools Safe: Students and Staff
o The findings are clear that as students get older they indicate they are less likely to report
safety issues, particularly if they have to give their own name.
o Elementary students are more likely to report trouble right 'iJlN8y than are middle or high
school students. Eighth and ninth grade students are least likely to report trouble right
away. Largest deteriorations occur between 4'" .. 6'" and 6'" .. 8'" grades.
Survey question on Reporting:
If I knew about something thaf would hurt me or someone else, I would: (choose
one best answer):
_Report it right CfW(Io{
_Report it only If I didn't have to give my name
_Not report it because I wouldn't want to get involved
~ot report it because I wouldn't want to be a "rat" or "narc"
~ot report it because I don't think anything would be done
Students Report right away Report If don't have Not report Total
to give name
Grade 4 73% 9% 13%
Grade 6 50% 30% 31%
Grade 8 28% 21% 42%
Grade 9 25% 27% 41%
Grade 11 30% 28% 40%
NOTE: Percentages may not always be 100% as some students checked multiple answers,
or not all students responded.
ROANOKE, VA SCHOOL SAFETYiDlSCIPlINETASK FORCE
FINAL REPORT . MAY 2004
35
Section
9 Facilities
The findings confirm that the high school facilities need attention.
. When students were asked to write in 'What is missing to get an A" or if they could
change one thing, approximately 4% of high school students mentioned crowded
conditions.
. The cafeteria was mentioned most frequently by students for overcrowding,
. Space and facility issues were second most mentioned by public forum.
Overcrowding, particularly of high schools, particularly of cafeterias was cited.
. Public forum participants also expressed concern about trespassing on school
grounds,
. While this perception of problems with facilities is not shared by elementary and
middle level teachers and students, tt is a major concem for high school students and .
teachers.
The ROANOKE EDUCATION ASSOCIATION study also reveals concems regarding
deterioreting physical faciltties.
Two questions address facility safety in the ROANOKE EDUCATION ASSOCIATION
survey.
SUNey Questions
Ag reef Strong Iy Agree Percentage of respondents
who indicated that
My school building is free of Deteriorating physical
safety hazards. facilities
Occurs Dafly
Elementary 49% 12.%
Middle 54% 6%
. High 35% 48%
Clearly, HIGH SCHOOL respondents have a much greater concern with deteriorating facilities than their
elementary or MIDDLE SCHOOL counterparts.
ROANOKE. VA SCHOOL SAFETYIOISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
37
Section
10 School Based Discipline vs.
Adjudication
School Based DiscipUne as it relates to adjudicated behaviors was a central concern of the
Joint Steering Committee. The Task Force thinks it is best to conduct a forum of all
professionals involved in juvenile justice issues including: juvenile justices, police officers,
school administrators, school liaison officials and social seIVice agencies to identify areas for
improvement Task Force members have great respect for the court system's juvenile
justices and want to engage them in dialogue with all stakeholders regarding how to improve
system for Roanoke area youth.
No the April 15"', 2004 meeting of the SafetylDiscipline Task Force, members of the Task
Force engaged in an enlightening dialogue about the court system and its relationships with
the school system. It became clear that much misinformation exists among school
professionals about how this system works.
While in no way ConclusiVe, the Task Force dialogue led to the following aspects for serious
consideration.
A. Repeat offenders are a problem.
B. Communication of court procedures is not widespread.
C. Alternative programs and placements are not sufficient. .
D. Vocational career center can be one aspect of a solution
E. On site behavior modification through ISS, and a stricter environment for repeat offenders.
F. Preliminary perceptions of the success of the Youth Court at Patrick Henry High School
are extremely promising. Monitor the success of the Youth Court pilot project at Patrick
Henry High School.
ROANOKE. VA SCHOOL SAFETYIDISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
39
Section
11 School Resource Officers
The Task Force was asked to examine the role of School Resource Officers. The sUlvey
data indicated that School Resource Officers have a favorable rating by students. Students
asked for more SROs and Security officers, particularly at the upper grade levels. SROs and
the administrative team they are on can do a better job of clarifying roles with students and
among themselves. The Safety Task Force concludes that a strong team approach between
SROs and school administrators is essential. Great communication is what it takes for SROs
and the school's leadership team to be highly effective. It is important to note that elementary
schools do not have full-time SROs.
Student opinion:
. A sizeable percentage of students at all levels (29%, Grade 11 to 37%, Grade 4)
indicated that they were not sure if they would, or would not, tell school resource
officers about safety issues.
. At the elementary and middle school level, more than 50% of students strongly
agreed that they could count on SRO. At the high school level, less than 50% of
students felt they could count on the SRO for help.
Survey Questions
(% of Studants 1nd"1CB6ng AgreolStrong/y Agree)
Tell my SRO about Can count on my
safety Issues SRO to help me
Elementary 34% 52%
Middle 40% 59%
High 37% 45%
"What is missing to get an A?' and "What one thing would you change to improve
school safety?' students asked for more SROslmore security guards and for more
security devices. The percentages more than double between middle and high
school levels.
% writing of students writing in security Oncluding
people and devices). SROs and Security
Guards.
Elementary 6%
Middie 10%
High 25%
Students generally like the presence of officers. At no time, did any student indicate
that SROs had a negative impact.
Parent Surveys Indicate support for SRO Involvement In schools:
86% of parents agree or strongly agree that SROs prevent serious school VIolence in my children's
school(s). .
77% of parents agree or strongly agree that SROs and school administrators handle discipline
problems well. .
A Task Force discussion held on Thursday, April 15 concluded that good communication
and relationships between police officers and the school principal is absolutely essential.
Without it, the system does not work. Several principals agreed that communications
must occur daily to create a productive partnership.
ROANOKE, VA SCHOOL SAFETYJOISCIPLINE TASK FORCE
FINAL REPORT . MAY 2004
41
Section
12 Security
Students were given two opportunities to write in suggestions for improving schooi safety. Firs~ if they
didn't give their school an A, they were asked what was missing; and second, if they
could change one thing to improve school safety, what would it be. Students' write-in
answers requested more people and supervision (SROs, security guards,
supervision). Older students cited security measures such as increased cameras,
metal detectors, and better security around premises more frequently than younger
students. One-fourth of HIGH SCHOOL students wrote in that more security (people
and devices) were what was necessary to give school safety an "A."
Students responding SRO's, security people, security devices
(such as metal detectors, cameras)
What Is Missing Change One Thing
Elementary 6% 7%
Middle 10% 17%
High 25% 18%
Students, particularly at the high school level requested metal detectors and cameras.
ROANOKE. VA SCHOOL SAFETl'IDISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
43
Section
13 Additional Findings
Three additional important findings emerged from the data:
. INAPPROPRIATE DRESS AS SAFETY/DISCIPLINE ISSUE: cited by
respondents of the Roanoke Education Association as one of the top four safety
concerns at all levels of the school system.
. PARENT PERCEPTION OF EFFECTIVENESS OF SUSPENSIONS ON .
IMPROVING STUDENT BEHAVIOR: In Parent SUlveys, almost twice as many
parents did not believe that suspension improves behavior as did those who believed that
suspension improves behavior.
. GUIDANCE RESOURCES IN INTERVENTION Public forum listed (including
training and counseling) as the third most frequently mentioned concem, citing the
resources as not timely, not in depth, and inadequately funded. This area is not covered
in teacher/student/parent surveys.
ROANOKE, VA SCHOOL SAFETYIOISCIPLlNE TASK FORCE
FINAL REPORT - MAY 2004
45
Section
14 Other Safety GroUps' Work
Roanoke Prevention Planning Team
The Roanoke Prevention Planning Team's 2003 Youth Prevention Pnorities Report identified
violence as a major concem of the 1,509 middle school and 911 high school students (Youth
Risk Behavior and Search Institute surveys, November 2002). These surveys focused on a
broad vanety of in school and out of school health and safety issues and behaviors.
One in six youlh (16%) reported being physicany hurt by a boyfriend or girffiiend (national average - 9.5%)
and 11.5% (national average 7.7%) reported being forced to have sex./IIlhough Ihese activities were not
. reported as occurring at school, !hey certainly have an impact on the school environment and sbJdenls'.
school behavior. . ..
. . . .: ..' . .
. 'J'h!rlY peicent of SbJdenis Surveyed JWOrted being physically ~anned by someone in his or her faniny. .
. . ..
Bev8ilpe~t repOrted ~ling u~ to go to schoo1and 12.6% reported being Ihreatenedor injured bya . .....
weapon at schOol. .
The data speaks volumes in tenTIs of how individual and family problems and issues with
violence radically effect children and youth in all aspects of their lives, including at school. It
casts an even darker picture regarding students' perspectives than surfaced in the School
SafetylDiscipline Task Force surveys. As bullying and violence between and among youth
escalates, negative peer cultures grow and strengthen withoutlargeled interventions.
Children should be strongly encouraged to report bullying and violent behavior. Adults should
provide an easy, confidential avenue for reporting. Students can also benefrt greatly from
skill-building in conflict resolution, anger management and controlling impulses.
The Virginia Department of Education School Safety Audit Protocol requires:
. Annual training for faculty members focused on identifying bullying and providing
appropnate, quick responses designed to stop it
. All students to have access to trained student mediators to assist with conflict resolution
at each school.
Bullying is never a negotiable issue. Therefore, it is not appropriate for peer mediation
programs. However, peer mediation serves as an effective delerrentto violent responses to
conflict and other inappropriate behavior.
'School Board Safety Advisory Committee, 1993 - 2004
History: Ten years ago the Roanoke community responded to concems expressed by Roanoke
City School teachers and personnel that student discipline issues were impeding the instructional
environment Teachers viewed their concemsabout consistent discipline division wide as
unanswered and unsupported. To investigate' and document theses concerns, the Roanoke City
School Board commissioned a Discipline Committee.
First Surveys: Under the leadership of Kay Duffy and Tim Banes, a discipline survey of teachers,
administrators, students and bus drivers was developed and coordinated by Dr. Harry Wilson, in
Roanoke College's Sociology Department. Survey results were utilized as baseline data for the next
five years. Annually, the updated results were catalogued and presented to the Roanoke City
School Board.
Focus Change: Following several national school tragedies, the Discipline Committee was
renamed The Roanoke City School Board Safety Committee. The focus changed from gathering
data to recommending actions that would positively impact the school community. During the last
five years, this committee used information gathered from safety audits at the school facilities and
from infoITTlal reporting from the Superintendent's designee. The charge: to review safety audits
and make recommendations for the next school year. During this period, the Roanoke City School
Board funded security cameras, better lighting, improved slgnage and better radios.
Mission Statement: In December of 2003 the 2003-2004 School Safety Committee composed a
new mission statement which was to embody the committee's new direction in response to safety
issues in accordance with the No Child Left Behind Act. The new mission statement follows:
1. Review ongoing and potential safety issues, research interventions, and solutions and make
appropriate recommendations to the School Board in accordance with the No Child Left
Behind Act.
2. Review, assess and make recommendations regarding the need for professional training of
school personnel in intervention techniques that incorporate the developmental stages of
children and focus on de-escalation training and behavior management
3. Recommend opportunities for students to assume greater responsibility for a safe and orderly
environment while allowing for students' free expression and the free flow of ideas.
4. Recommend methods and protocols to ensure consistent discipline practices throughout the
school system.
5. Review, assess and recommend improvements to Roanoke City Schools' crisis plans.
Student Engagement: During the 2003-2004 school year, the School Board Safety Committee has
heard reports on student engagement ideas. Three committee members formed a subcommittee,
which engineered the Citizen Youth Summit, held on May 5, 2004. StUdents from all the Roanoke
City Schools participated in the summit by reviewing data from the City Council Safety Task Force
surveys and gave input. The committee felt this was a significant step in the right direction for
including the youth in efforts to improve safety and discipline in the Roanoke community,
Roanoke Education Association Survey: The committee was very involved in the Roanoke
Education Association survey. Anita Price reported the findings from this survey during the April
2004 meeting.
ROANOKE, VA SCHOOL SAFETYIDISCIPLlNE TASK FORCE
FINAL REPORT -MAY 2004
47
Two Major Priorities:
1. De-escalation Training Major Priority: Another major priority for the committee was de-
escalation training for all school personnel. The committee has asked Dr. Lou Talbutt to
find funding for a researched based de-escalation program and training. She is currently
working toward this request.
2. Bullying: Bullying in the school setting continues to be a topic the committee finds
urgent.
Conference on School Bullying: April 22, 2004
Notes taken by Alice McCaffrey on the content of the keynote address from the Bullying conference.
Sponsored by: Parants and Friends of Lesbian and Gay of Roanoke, N C Community Justice, and
Roanoke Valley Ministers' Conference. '
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ROANOKE, VA SCHOOL SAFETYIOISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
49
Section
15 Conclusions
Drawing on the expertise of all members of the School SafetylDiscipline Task Force and
using the data contained in this report as a guide, the following nine conclusions are a
synthesis of Task Force work. From these nine conclusions, the Task Force developed five
interrelated action arenas and believes that movement toward safer schools can be sustained
by focusing change efforts in these arenas.
Joint Steering Committ"ee Charge to Task Force:
1. Are Students and Teachers Safe in Classrooms? The findings
reveal that the vast majority of teachers and students feel safe in their
classrooms.
2. Is there Consistency of Discipline? Inconsistency of discipline is an
issue that concems all stakeholders at all levels in the system.
3. What is the Role of School Resource Officers? School resource
officers are most effective when they are a part of a team approach to a
school's safety/discipline plan.
4. What is relationship between adjudication and school-based
discipline? The Task Force recommends a conference or forum that
brings together all professionals who deal with serious, violent and chronic
offenders to dialogue about how to make the system clearer and more
effective.
Additional Task Force conclusions:
5. Data says safety is a HUMAN RESOURCE DEVELOPMENT ISSUE more
than a "bricks and mortar" issue. Physical plant safety issues are much less
of concern than are people issues.
6. INCREASED CONCERN FOR SCHOOL SAFETY AND DISCIPLINE AT
EACH LEVEL OF SCHOOLING:
a. This relates to a general trend of "loss of confidence" in school safety
at each level of schooling.
b. Consistency of handling discipline is a major concern among all
populations surveyed and one that increases with each level of
schooling.
7 . BULLYING AND FIGHTS ARE A MAJOR ISSUE that surface at all levels of
schooling. .
8. Consensus exists among all populations surveyed that DISCIPLINE
PROBLEMS HAVE BEEN INCREASING OVER THE PAST THREE
YEARS.
9. Places most frequently mentioned where safety is a concem are
RESTROOMS, HALLWAYS, cafeteria, locker rooms, classrooms and buses.
With a trend of lesser to greater concern over levels of schooling.
10. COMMUNICATION, COLLABORATION, AND COMMUNITY
INVOLVEMENT rise to the surface as areas needing attention.
Communication between and among central office, school leaders, school
resource officers, teachers and externally between parents and the school
staff are a concem with respect to student discipline and school safety.
Increased involvement and collaboration with the community, parents,
families, public agencies and the private sector regarding school safety is also
an evident need.
11. INTOLERANCE OF DIFFERENCES among and between students regarding
language, dress, culture and class contributes to safety problems in the
schools. Task Force members suggest that intolerance grows beyond school
walls and is rooted in our community.
ROANOKE, VA SCHOOL SAFETY/OISCIPLlNE TASK FORCE
FINAL REPORT -MAY 2004
51
Section
16 Arenas for Action
The following five action arenas are based on the conclusions drawn from the data and from
the wealth of knowledge represented by members of the School SafetylDiscipline Task Force.
To sustain the kind of change needed to create safer schools, members of the Task Force
believe that all parts of our system must change in unison from top to bottom and from bottom
to top.
The following five arenas are, therefore, not a menu from which certain components can be
selected and changed but rather a recipe for safer schools that requires all components to
interact and change together. School Board Policy, Superintendent, principals, teachers,
school resource officers, parents, family and community must give permission and provide
support to each other to sustain the change necessary to create safer schools in Roanoke
City.
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ROAl'IOI<E. VA SCHOOL SAFETY/DISCIPLINE TASK FORCE
FINAL REPORT .1;\~Y2004
53
Arena I: Human Resource Development
Summary: The Task Force recommends the development of all the human
resources that touch schools (all school personnel, parents, school resource
officers, community) in communication, dEH*lcalation training, effective
discipline processes, bullying prevention, multi-cultural training, and training
that focuses in inclusive practices.
Specifically:
A. DISCIPLINE CONSISTENCY AND HIGH EXPECTATIONS: Focus on consistency
of discipline as a professional development and public relations priority. Research demonstrates
c1eal1y that firm, fair and consistent discipline helps prevent behavior problems.
1. Hold high and consistent expectations for students. Research is very clear
on the effect of holdlng high expectations for students' behavior. The more we hold high
expeda\ions, the more we increase their success level. \MIile we agree that there are
students In the Roanoke City Schools with bad behavior, we strongly encourage ail
stakeholders to recognize that these are bad behaviors, not bad people. We believe that the
Roanoke City Schools should expect the best from all students and treat all students as
capable of achieving their goals and maklng a contribution to society.
2. Enforce rules and report consistently.
3. Develop consistent policies regarding truancy, skipping and tardiness
is a significant finding of the data. Enforce them.
4. Assure consistent discipline among schools for same offense in same
age/developmental group. Consequences need to be administered similal1y at each level.
When small offenses are not handled weH, they escalate as students grow older.
5. Ensure all school personnel are completely knowledgeable about the
discipline code and are full participants' in their school's efforts to execute consistent
discipline.
6. Disseminate infonnation widely on entire discipline strategy: school
resource officers, reporting procedures, court system.
B. PREVENT DISCIPLINE PROBLEMS
All stakeholders need to be active participants in preventing discipline problems.
We encourage training and development approaches that are inclusive; that is,
involve participants from all stakeholder groups collectively whenever possible
to break down the artificial barriers that exist when training is structured in ways
that separates groups. Specific types of training that are recommended include:
1. Bullying: All stakeholders trained to recognize bullying behaviors and to know how to
prevent bUilying, how to deescalate situations. Teach school personnel how to help victims
set boundaries and learn assertiveness in order to avoid becoming invisible victims.
2. De-escalation Training: Train all adults working with youth to utilize strategies to de-
escalate conflict and engage students in productive problem-solving. This training is
recommended for all populations, including bus drivers.
3. Intolerance: Incidents of intolerance exist in the Roanoke community which are of great
concem. In addition, a significant number of student survey comments reveal a lack of
tolerance for others' differences. Consequently, the Task Force recommends that training
for school personnel, students and community members that is research-based. Intolerance
takes many forms: socio-economic, ethnic, educational level, culture.
4. Cultural Awareness: Fear of difference is a human condition. We recommend pro-
active efforts to help people appreciate and understand these cultural differences so that
bridges can be built among the rich diversity of people in the Roanoke Community.
5. Poverty: Investigate proven programs that help adults be more effective in working with
children who come from financially impoverished background. One suggestion that could be
considered as part of this investigation is, Ruby Payne: A Framework for Understanding
Poverty. The intention of this recommendation is to help middle-class school personnel
leam how to effectively teach and discipline children living in poverty.
ROANOKE, VA SCHOOl SAFETY/OISCIPLlNE TASK FORCE
FINAL REPORT -MAY 2004
55
Arena II: Leadership, Policy, and Operations
Summary: The Task Force recommends that top and middle leaders in all
stakeholder groups reach consensus on effective discipline policy and be
proactive in preventing discipline problems. Administrators need to be firm,
fair and consistent in their execution of discipline consequences. Top
leaders need to evaluate discipline consistency at the system-wide level in a
wide variety of areas. In addition, the Task Force believes it is time to
examine current districting so that students at earlier ages can learn to get
along with other children who represent the vast richness of people that live
in Roanoke.
Specifically:
A. DEVELOP CLEAR POLICIES AND PROCEDURES with high expectations for all
students' behavior, Revamp and simplify policies and procedures wherever possible. Policies
that should be examined to increase high levels of expectations and consistency include:
1. Serious, chronic and violent offenders;
2. Inconsistent discipline among schools for same offense In same age/developmental
group;
3. Truancy, skipping and tardiness; and
4. Dress code, The Task Force believes there is widespread lack of consistency, under-
standing and enforcement of the system's dress code policy. Review and revise as
necessary to ensure that all members of the school community are dressed in ways that
create a school environment where learning is the top priority.
B. ENFORCE POLICIES: Ensure that policies and procedures are adhered to across the
school system with particular focus on areas listed above.
C. INSTITUTE CHECKS & BALANCES: Administrators should be evaluated by
stakeholders in terms of consistent discipline practices. This might take the form of a 360 degree
type of performance feedback that offers teachers, parents, students and other school personnel
opportunities to give anonymous feedback on their administrator's performance.
D. FOCUS ON SECONDARY LEVEL. Focus on secondary level for immediate
interventions as data supports secondary schools as the most problematic.
E. DEVELOP STRONG LEADERSHIP TEAMS that include parents, school resource
officers, administrators and teacher leaders throughout the school system.
F. SCHOOL RESOURCE OFFICERS are key members of leadership team. In addition to
creating strong communication ties and close partnerships between SROs and school leaders, we
recommend the following to increase SRO effectiveness:
1. Make sure students know role of school resource officer. Increase students' understanding
that they can report safety problems to the school resource officer.
2. Minimize the number of days SROs are away for training during school days. The Task
Force completely supports SRO training and wants SROs on site as much as possible.
3. Conduct fresh safety site assessments; particular focus on exterior fences and gate locks.
4. Support SROs by giving appropriate technological and clerical support so they can spend
more time in schools and less time at data enby and paper work. Currentiy, for example,
middle school officers have to retum to the police station in order to write their reports.
G. INCREASE SUPERVISION: Increase supervision in all common areas; increase hallway
supervision and teacher involvemen~ particularly at middle school levels. Provide more
supervision where students report most bullying. Monitor hallways, restrooms, cafeteria and other
physical plant areas mentioned in the survey.
H. ORGANIZATION DEVELOPMENT: Engage all members of the school community in
developing a pro-active school culture that is vigilant about wort<ing together to prevent safety and
discipline issues. Build and/or strengthen a culture of ownership among school personnel and
students that reveres leaming. Encourage openness to change. Develop partnerships.
I. PREVENT PHYSICAL VIOLENCE AND FIGHTS. A top priority. Study urban
schools that are successful with consistent discipline and make recommendations. The physical
safety of students and the quality of the leaming process are at stake.
J. CONDUCT ANNUAL STUDENT SURVEY ON SCHOOL SAFETY. Involve
principals and teachers in analyzing the data.
K. INCREASE FOCUS ON WAYS ALL STAKEHOLDERS CAN COMBAT
CONDITIONS AND IMPACT OF POVERTY on students' ability to be successful.
L. SCHOOL ATTENDANCE ZONE LINES. Take leadership on this issue and examine
how the city can better bring together its diverse student populations so that children get to know
each other at younger ages when ~ Is easier to foster respect, appreciation and inclusion.
1. EQUALIZE HIGH SCHOOL STUDENT POPULATION SIZES
M. IMPROVE BUS SECURITY AND DISCIPLINE: Bus transportation leaders should
equip all buses with operating cameras. In addition, we recommend that the system have one
bus transportation official to manage all bus transportation discipline issues.
N. FACILITIES MANAGER: Wort< with all appropriate stakeholders to solve problem of
restroom safety issues immediately.
O. STUDY STUDENTS WITH SPECIAL NEEDS to detel1Tline what, if any, link exists
specifically, between Special Needs students' needs being met and acting out behaviors.
ROANOKE, VA SCHOOL SAFETY/OISCIPLlNE TASK FORCE
Fl~l'.L REPORT - MAY 2004
57
Arena III: Student Programs
Summary: The Task Force recommends increased alternative programs for
serious offenders (students who jeopardize other students' safety);
prevention programs (bullying, intolerance); support programs for students
such as increased mediation, mentoring and tutoring; positive programs that
promote healthy citizenship (character education, cultural awareness,
rewards programs) and increased assistance to children living in poverty.
Specifically:
A. AL TERNA TIVE PROGRAMS for serious, chronic and violent offenders.
B. RECOGNITION AND REWARDS PROGRAMS. There are many students in the
Roanoke City Schools who are contributing citizens to their schools - students who do what they
are supposed to do don't get sufficient attention or preise. While they may not receive the top
academic or sports prizes, but they are solid citizens who help make their school a better place.
Find ways to recognize these students for their important contribution to the learning environment.
Understand that what motivates young people (positive not punitive approaches). Too much time
is spent on the troublemakers, sometimes giving them rewards for inappropriate behavior, such as
special tasks.
C. EARLY INTERVENTION PROGRAMS and parent involvement program on safety
issues, including parents piaying active role in bully-proofing their children.
D. INCREASE MEDIATION, MENTORING AND TUTORING OPPORTUNITIES
E. RESPECT AND LANGUAGE
1. STOP USE OF ANTAGONISTIC LANGUAGE: The Task Force recommends a pro-active
effort to stop name-calling, teasing, putting others' down, negative talk, and cussing, Students
report that language is a significant problem. The way students talk to one another (and to
adults) contributes to discipline problems and bad feelings which do not help the leaming
process.
2. TEACH THE IMPORTANCE OF GOOD CHARACTER. Character education is a keystone in
developing a healthy system-wide cutture. K-12 implementation should be supported
consistently and be a visible aspect of daily school life. Investigate research-based efforts on
how to develop character in youth.
F. ZERO TOLERANCE FOR INTOLERANCE: We believe this is the root of many
discipline issues. Our data suggests that, in large numbers, students see other students as the
main safety issue. Investigate proven training programs and engage all stakeholders (adults and
youth) in training.
G. INCREASE CULTURAL AWARENESS. Lack of understanding and awareness is an
aspect of Intolerance. Sometimes the intolerance is directed at different ethnic groups or groups
who are a minority of the school population. We recommend an approach that emphasizes
appreciation (not just tolerance) and that training emphasize practices that help build an inclusive
school community. Investigate proven training programs and engage ail stakeholders (adults and
youth) in training.
H. ADDRESS POVERTY FAPT (Family Assessment and Planning Team) resources are one
helpful mechanism for early intervention of serious family problems.
1. Find ways to clarify and, if possible, simply the process for accessing FAPT resources.
2. Find ways to better coordinate resources with school personnel's efforts.
ROANOKE, VA SCHOOL SAFElY/DISCIPLINE TASK FORCE
FINAL REPORT. MAY 2004
59
Arena IV: Staffing
Summary: The Task Force wants to see more staff focused on safety,
security and prevention.
Specifically:
A. INCREASE SUPERVISION in common areas, particularly hallways, cafeteria, locker
rooms. At the middle school level, increase in hallway supervision is 'particularly an issue,
B. INCREASE SECURITY/SCHOOL RESOURCE OFFICERS, particularly at
secondary levels, Students are requesting more School Resource Officers/security guards,
Elementary principals request more frequent school resource officer availability. To increase
existing school resource officers' visibility in schools, provide clerical and/or technological support
for School Resource Officers' report writing and data entry duties.
C. FACILITIES ADMINISTRATOR: Students in great numbers are requesting metal
detectors at the high school level.
D. INCREASE GUIDANCE COUNSELORS TO PROVIDE COUNSELING, not
testing, services. All of these concerns point to an ever-increasing need to have more guidance
counselors available to troubled students, In the Roanoke City Schools system, as in so many
others, the counselors have been given the responsibilities of coordinating all of the many
standardized tests, This has cut back tremendously on their availability to address the concerns
and problems of students, many of whom have no where else to turn. To increase students'
access to guidance counselors it is recommended that additional clerical support be made
available to support counselors' efforts to spend as much of their time as possible in direct student
service.
E. MENTAL HEALTH: INCREASE ADULT COUNSELORS AND COMMUNITY
AGENCY SERVICES need to be improved significantly. There is a clear shortage of
adolescent mental health professionals in the areas, Locate more funding in this area to prevent
and treat problems so that they don't escalate.
F. SOCIAL SERVICE AGENCIES: MORE HELP TO COORDINATE WORK with
agencies that deal with poverty and family issues.
G. STEP UP EFFORTS TO ASSURE CONSISTENT DISCIPLINE
1. More bus monitors/AIDES
2, One bus transportation official to coordinate/manage bus discipline system-wide.
ROANOKE, VA SCHOOL SAFETY/OISCIPLINE TASK FORCE
FINAL REPORT - MAY 2004
61
Arena V: Communication, Collaboration, and Community
Summary: The Task Force recommends better COMMUNICATIONS
THROUGHOUT THE ROANOKE COMMUNITY on issues that impact school
safety and discipline. This means better communication and collective work
on the part of teachers, administrators, agencies, municipal government, and
parents. In many ways, this arena is considered the keystone in assuring
the effectiveness of all the other recommendations.
Specifically:
Endorsed by more than 30 professional education andparentffamily involvement
organizations; the Task Force recommends the use of The National Stahdards
for Parent/Family Involvement Programs as standards that Roanoke City
, can use to develop a better community fabric. '
,
Standard I: Communicating;'" communication between home and school is regular, two
way and meaningful. ' ' ,
, '
Standard II: Parenting,;.. Parenting skills are promoted and supported
I ' " ' , ' "
Standard III:, Student Learning -:- parehts play ari integral role in assisting student leaming,
, '
Standard IV: VoiimteEiring-parents are welcome in the school' arid their support and
assistance are, sought.' '
Standard V: School DecIsion Making arid Advocacy-Parents are full partners in the
decisions that affect, children and families.' '
Standard VI: Collaborating with CommunitY - Community resources are uses to
strengthen schools families and student learning.
In addition to better communication parents, the community and the schools, the
Task Force makes the following specific recommendations:
1. COMMUNICATION and COLLABORATION among all stakeholders is
critical and can be Improved to generate understanding, shared meaning and consensus;
and to minimize misunderstandings and misconceptions, This includes the community, schools
administrators, teachers, staff agencies. We recommend improving communications between
teachers and students, teacher and administrators, students and school resource officers, and
parents and students on issues of school safety and discipline.
2. Stakeholder Meetings on Discipline: A designated number of administrator meetings
should be devoted to safety in order to promote more consistency, understanding and
improvement among all stakeholders in school safety/discipline. This includes education that
involves parents and community members. Communications of current policies and procedures
to all stakeholders to increase understanding and trust.
3. Intolerance -Incidents of intolerance exist in the Roanoke community and are of great
concem. In addition, a significant number of students survey' comments reveal a lack of tolerance
for others' differences. Consequently, the Task Force recommends that training for school
personnel, students and community members that is research-based and proven to show results
in other communities. Intolerance takes many fonns: soclo-economic, ethnic, educational level,
culture.
4. Cultural Awareness - Fear of difference is a human condttion. We recommend pro-active
efforts to help people appreciate and understand these differences so that bridges can be built
among the rich diversity of people in the Roanoke Community.
5. Stakeholder Group Actions. We recommend that each stakeholder group hold a large
group meeting and examine, add to, and prioritize the list of productive possibilities for their own
action for improving school safety/discipline for the Roanoke City Public Schools.
<
ROANOKE. VA SCHOOLSAFETYIDISCIPLINE TASK FORCE
ANAL REPORT. MAY 2004
63
Section
Productive Possibilities for
17
Stakeholders
Early in the Task Force's work, we established that it takes every stakeholder to improve
school safety and discipline. Each person from student to school employee to parent to
community leaders has an important role. The intention of this last section is to provide each
stakeholder group with what we see as productive possibilities for action. The best results
will occur when the entire community comes together to achieve shared understanding,
create common ground, and identify highly integrated approaches to making the Roanoke
City School System even better than it is.
Actions: Community Leaders/City Council/Community Agencies/
Organizations
. Model and participate In positive and supportive dialogue directed toward problem
solving. Strive for common interests. Inquire about others' perspectives.
. Support and develop extended-day programs at school sites.
. Create a plan/checklist to coordinate information sharing between community agencies to
better serve families at risk. Investigate and comply with Family Education Rights and
Privacy Act (FERPA).
~ Participate in multi-discipline teams/advisory gr.oups at schools.
. Challenge community businesses to adopt and support a school.
. Work with schools to develop and sponsor community service projects.
. Challenge employers to adopt policies that allow employees who are parents to visit their
child's school regularly without being penalized at work.
. Fund safe school initiatives focusing on prevention of high risk behaviors.
. Sponsor scholarship opportunities for students who develop youth driven school
safety/preventionlintervention ideas.
. Commit funding to regular parent and student surveys.
. Participate in and provide opportunity and support for diversity training in workplace,
churches, and community organizations.
Actions: School Board/School Leaders
. Require each school to develop a ParentJFamily Involvement Plan that meets the
National PTA Standards.
. Fund additional counseling staff in middle schools.
. Research additional grant sources for funding prevention programs.
. Implement and systematically evaluate effective programs and practices directed toward
safe schools.
. . Incorporate Crime Prevention Through Environmental Design (CPTED) in renovation and
new building construction.
. Partner with agencies to provide training in recognizing developmentally appropriate
behaviors, communication, and problem soMng.
. Develop a policy addressing cultural diversity In schools, continuing to involve youth and
parents in policy and program development
. Research legislativ.e initiatives in school violence prevention.
. Require and review regular standardized assessments of safety, threat assessment, and
high-risk students.
. Regularly visit schools and dialogue with teachers, students, and school level
administrators.
. Continue to develop partnerships with community organizations to have school facilities
accessible after-hours for safe and supervised family activities.
. Research funding sources for extended- day programs at school sites.
. Investigate and support implementation of additional security measures (cameras,
security personnel, metal detectors, radios, fencing, etc. cell phoneltwo-way radios for
bus, visiting teachers)
. Establish a coordinator for Youth Development/Community Service tutors and mentoring.
. Examine each school to determine whether additional assistant principals would help
create a safer/more disciplined school environment.
Actions: School Administrators
. Create an environment that welcomes parents and community members to visit and
participate. in school activities.
ROANOKE, VA SCHOOL SAFETYIOISCIPUNE TASK FORCE
FINAL REPORT - MAY 2004
65
. Create a safe way for students to report threats, intimidation, weapons, drugs, vandalism,
etc.
. Develop and evaluate a Crisis Response/Aftermath Plan.
. Implement practices that closely monitor "hot spots' identified in the sUlveys.
. Create a climate of intolerance for bullying/harassment through policies, staff and parent
training and classroom activities. .
. Create an environment that rewards staff and students for sharing concerns and problem
solving.
. Implement school-wide training in recognizing, preventing and avoiding violence.
. Work with faculty to allow SRO classroom interaction with students.
. Collaborate with community agencies to provide training in developing positive
interpersonal and self-management skills.
. Develop a ParenVFamily Involvement Plan that meets the National PT A Standards.
. Collaborate with community agencies to provide training in cultural diversity for staff and
students.
. Support peer-mediation, conflict resolution, youth court or other peer-directed problem-
solving initiatives.
. Use discipline data to identify and resolve hot spots, staff development, and school
policies.
Actions: Teachers
. Insure that students are engaged in challenging, informative, meaningful, and rewarding
assignments.
. Set clear expectations for student classroom conduct.
. Welcome and seek extemal resources such as parent volunteers, SRO's, community
and business partnerships.
. Develop resources and strategies to help every student become a successfulleamer.
. Utilize strategies for developing student skills in interpersonal communication.
. Recognize and inform parents, counselors, and administrators of warning signs or
behaviors that may lead to more serious issues or violence.
. Seek help from school service providers and others skilled at dealing with difficult student
behaviors.
. Maintain zero tolerance for bullying or harassing behaviors in the classroom,
. Encourage students to seek the support of counselors, parents, SRO's, and
administrators.
. Provide opportunities to listen to students.
Actions: School Resource Officers
. Help create safe corridors to and from school.
. Reinforce clear expectations for appropriate behavior through enforcement of laws, law.
related education, and student involvement in crime-prevention activities.,
. Use data on crime and discipline to assess and improve school safety. Help identify
pattems.
. Involve parents in crime prevention aCtivities.
. Work collaboratively with school administrators in incidents reqUiring judgment on
adjudicalion/school.based discipline.
. Identify and increase SRO presence in hot sports.
. Be a strong proponent of a team approach.
. Deliver programs that teach students skills in prevention. (Being a victim or target,
bullying, etc.) ,
. Provide ways for students to make anonymous reports.
Actions: Bus Drivers
. Set clear expectations for student behavior on the bus and at bus stops.
. Report all unsafe activities in the safety corridor to and from school.
. Actively communicate with parents.
. Partner With school level administrators to implement consistent discipline practices.
Actions: Parents
. Set clear standards, limits, and expectations for children. Develop mutually agreed upon
rules about homework, grades, curfews, and places off limits, friends, and extra curricular
activities.
ROANOKE. V A SCHOOL SAFETY/OISCIPUNE TASK FORCE
ANAL REPORT - MAY 2004
fiT
, Discuss and support the Roanoke City Standards and Expectations for Student Behavior
with their children.
, Encourage their children to talk about school, social activities, and interests.
. Review homework, meet children's teachers, attend school functions, and network with
other parents at their children's schools.
. Participate in school base.d advisory groups such as site-base and safety advisory
committees.
. Model and discuss mutual respect and the appreciation and value of individual
differences.
. Teach children how to solve problems non-violently.
. Share appropriate information about suspicious activity or behavior with school
administrators.
. Deny access to weapons at home.
. Join a PT A and support legislation that assists school districts in developing cultural
diversity policies.
. Work collaboratively with school administrators to resolve concems about safety or
discipline.
Actions: Student Leaders
. Model good citizenship and character.
. . Encourage students to invite their parents to come to school and support the activities of
the school.
. Leam interpersonal skills to help communicate with all cuitures.
. . Advocate for programs such as peer mediation, conflict resolution, peer assistance
leadership, mentoring, youth court
. Volunteer to become involved in advisory groups.
. Work with teachers and administrators to develop community service projects.
. Serve as a tutor Dr mentor for younger students.
. Help create a culture where students report dangerous behaviors to schooi authorities.
Actions: Students
. Treat all people with respect.
. Follow the Roanoke City Schools Standards and Expectations for Student Behavior.
. Ust~n to friends If they share troubling feelings or thoughts. Encourage them to get help
from a trusted adutt. Share your concerns with parents, counselors, or school authorities.
. Leam to avoid being a victim or a target
. Sign a No Bullying, No Put Downs, No Teasing Pledge.
. Participate in classes to help with communication and social skills.
. Report safety concerns, bullying, harassment, or threats to an adult at school.
.
ROANOKE, VA SCHOOL SAFETYIDISCtPLINE TASK FORCE
FINAL REPORT - MAY 2004
69
Section
18 Future Considerations for
Committee Work
The Task Force embari<ed on an ambitious effort to conduct itseff in a highly professional
manner that would serve all stakeholders of Roanoke City school safety and discipline well.
In the eight month period of our work, we learned some things that we would like to note for
Mure efforts..
1. The survey design could have been simpler in order to enable quicker data collation.
2. Efforts should be made in the future to enable electronic data collection through web-
based survey access.
3. Greater information and pre-planning regarding distribution and collection of surveys
would enhance survey return numbers.
4. School principal and PT A communications are important in an effort of this kind.
5. The lack of consistent teacher and principal email access impaired their ability to get the
Task Force information in a timely manner. In many cases, emails from the Task Force
facilitator could not be delivered or opened by teachers and principals.
6. This group's efforts did not specmcally target the needs of special education students.
Study of this popUlation and its discipline and safety needs may be an important piece of
. sustainable solutions for improving school safety and discipline system-wide.
7. Additional monetary resources need to be allocated for data collation and for translating
surveys or conducting focus groups with non-English speaking stakeholders.
. ,~
CITY OF ROANOKE
OFFICE OF THE MAYOR
C. NELSON HARRIS
Mayor
2\5 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 240\1-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
July 2, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, I am calling a
special meeting of the Council of the City of Roanoke on Tuesday, July 6, 2004,
immediately following the Organizational Meeting of the Council which convenes at
2:00 p.m., in the City Council Chamber, fourth floor, Noel C, Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia. The purpose of the special meeting will
be to appoint a Member of Council to fill the unexpired term of C. Nelson Harris ending
June 30, 2006.
With kindest regards, I am
Sincerely,
.~~~~
C. Nelson Harris
Mayor
CNH:MFP:sm
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Troy A. Harmon, Municipal Auditor
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 15, 2004
File #132
The Honorable Brenda L. McDaniel
Council Member
2037 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Ms. McDaniel:
I am enclosing copy of Resolution No. 36763-070604 appointing you to fill the
unexpired term of C. Nelson Harris as a Member of the Council of the City of
Roanoke, for a term ending June 30, 2006.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a special session which was held on Tuesday, July 6, 2004, and is in
full force and effect upon its passage.
57\.., J. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
YQ5
1"-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36763-070604.
A RESOLUTION appointing Brenda L. McDaniel to fill the unexpired term
of C. Nelson Harris.
WHEREAS, there exists a vacancy on City Council, ansmg from the
election ofC. Nelson Harris as Mayor, effective July 1,2004.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that, pursuant to the provisions of ~4 of the Roanoke City Charter, 1952, this
Council hereby appoints Brenda L. McDaniel to fill the unexpired term of
C. Nelson Harris, which term expires on June 30, 2006.
7r:.., J. ~
City Clerk.
Page 1 of 30
Vision 2001-2020
Implementation Update
July 2004
. .
vs on
I
NH A 1. Revise zoning ordinance to encourage the development JI' Planning BUilding&--i-proposed zoning ordinance will implement.- -~ -r ---
of higher-density, mixed-use village centers and strengthen site Dev I [
ldevelopment, landscaping, and signage requirements in village I' 1
'centers. [
NH A2. IdentifyandmapexlSting and potential villagecenter-frPlanning Building &jcenters are identified in neighborhood plans and -I 2004['
locations. Dev ~proposed zoning map. ,
,-NH A3.Rezone existing and potential vmage center locationS-te, I Planning Building & Proposed zoning map will implem~ - - ~- - 20041
:encourage and accommodate higher-density development and I Dev 1 I
! a mixture of uses. I I
rNH A4.Developa strategy for improving existingYmage -jplanning Building& Neighborhood plans recommend improvemen~ + 2005 & ongoing1
I centers, redeveloping underutilized centers, and creating new Dev, Economic strategies. Fa<;:ade grant program in SEBD project area. '1' ,
!centers in key locations through the neighborhood planning Development Targeted streetscape improvements in village centers.
I process. Fifth St Gateway project. 1
i NH A5: Consider ND, Nelghborhood- Design-District, overlay-1 Planning Building &----nmplemented in Melrose-Rugby November 20~ -i ._-
! zoning for qualifying centers in Rehabilitation and Conservation 1 Dev I Proposed zoning map will expand to eleven new I
'Areas to encourage compatible design of development in village i I neighborhoods.
icenters. I: ,
'NH A6: DevelOp interdepartmentaland agency approachesto ~OlJSing e;,-- -I SE by Design project is prototype for this approach; f-
!target public improvements in village centers ,Neighborhood 'I'Grandin Village/Memorial Avenue street design 'I
I Services, Public improvements; Williamson Road streetscape
Works, Planning I improvements. 'I
I Building & Dev , :
" t-
-----+---.... - - -- -- -------......----------------. -
! City Agencies I Preston & Buena Vista Rec Cntrs as' potential village .
I center locations - potential for multi-purpose recreational I
centers. Fire/EMS plan recommends that the fire stationr
consolidating stations 5 & 9 in the Melrose/Orange
Avenue contain multiple city services
20041
Ongoifl9i
1
OngOingr
--- ----- -- -- ..---- ---..- -
Locate City services in village centers, where feasible.
----
NHA7.
---.L _
--
Page 2 of 30
I
I
20051
I
i
to six neighborhood plans-j Planning Building &~6 plans covering 26 neighborhoods completed & -- t-
,I Dev [' adopted. 7 plans covering 16 neighborhoods are .
: currently underway as of May '04. I
,'NH A9 Addressthe following m neighborhood plans land use~anning Buildin~ I Neighborhood plans address these specific elements. IACcomplished andj
I transportation, public facilities and serVices, greenways, utilities, IDevl' L ongoing I
and economic development
NH A 10. Develop Indicators for neighborhood health and - ~nnlng Building s;--r Neighborhood health is evaluated through development' - Ongolng/2004
sustainability. ! Dev, Housing & 10f a profile at beginning of neighborhood planning I
i Neighborhood process. A VT planning studio project developed a I
I Services Iformal set of comparative indicators in fall 2003.
Planning intern is working through summer '04 to refine I
I i indicators and collect data to develop a full report on all
__', , j" I neighborhoods in summer 2004..!
NH A 11. Involve neighborhood organizations, civic groups, and :Planning Building & --iResidents and business' owners involved in plan,:;;;;g- f-------ongOi;;gl
businesses in the development and implementation of I Dev I process through workshops and other venues for! !'
neighborhood plans. I: involvement I,
I I =L 1
---- ------- ------,- -- - -- -- - - --- -- - -
- - - - - - -- - - - + - =r= _ __ __ .
I Marketing Programs I - - p- - - - - L '
i ---___ _______, __. ____.._____ .
!, NH A 12. Inventory and increase marketing of existing housing j Housing & Strategic Housing Plan underway to address these, I,
: programs and incentives that encourage new residential : Neighborhood speCifiC elements. I'
I development. I Services
I I,
'------------ -------1------1'--., - --. -- -"['-
! NH A 13. Develop housing marketing strategy to identify new I Housing & Strategic Housing Plan underway to address these
I programs and incentives ,Neighborhoodr 'speclflc elements, !
I Services I
l.......--,- .....J
-2004:
I
I
I
2004
30
Page 3 of
_u_______
I Neighborhood Plans
four
--- -- ------...-.-
,NH A8. Develop and adopt
annually.
- - _._~ -----!---+-
I. f
~H A 14. Increase infrastructurefLJnding loi",prove and - -icrty Manager/ Ciiy----istreetscape/traffic calming budget line item established. .. Compll
lenhance existing neighborhood streets and streetscapes: ICouncil [Funds identified for several projects from multiple
explore alternative funding sources such as grants and private ! sources, including CDBG (SE by Design). Williamson
contributions. I [ROad & Grandin/Memorial Streetscape projects.
I Earmarking of tax revenue for curb & sidewalk
I I "","""'"
NHA15~ Strengthen neighborhood organizations and ciVIC ---rHouSingg;-- - Ongoing programs through Housing & NelghbOrhOo~--
groups to develop neighborhood pnde. [NeighbOrhOod Services and Roanoke Neighborhood Advocates to'~ I
Services ['nCIUde Leadersnlp College and Welcome to RoanoKe I
programs I
L____ --- -- - ---- ---i-----+ --- - - - - -MI
',NH A16 Adopt design and performance standards for IPubllC Works, _ IPW IS leading multi-departmental Streetscape Team to 2004
'neighborhood streets, Sidewalks, and tree canopies I Planning BUilding & '[deVelOP streetscape standards manual. Proposed [
! [' Dev zoning ordinance includes enhanced landscaping/tree ,
I : j:oPY standards. I I
NHA17. -Identify gateways, key intersections, and major- j Public Works~ .[ Streetscape Tea-", identifying priority projects. . Also- 1-2003/0ngoi,,91
corridors for physical improvement that promotes neighborhood 'I Transportation Division specific projects as opportunities arise. Street design [ ,
identity and pride. -.!'ssues identified and prioritzed in neighborhood plans. . '
, I
- -'--- -- .- --- - --~.- - --- --.-. -._ __----.1 ___ _ .
----------- ._-----_.__.~..__.~. .---- -._-~ --
I Downtown Neighborhood i I
fc-------- - ----------L__. ------ ----t- .
i NH A 18. Revise zoning ordinance and review the application of I Planning Building & I' Proposed zoning ordinance will implement Proposes
Ithe building code to permit development of live/work space. [Dev live/work use category. I
NH A19.Develop economic incentives and review the IPlanning Building rlAdditionalPortions of downtown surveyed and listed on +-
application of building code regulations in the downtown to I Dev I' National Register of Historic Places - added significant I
encourage residential development rehab incentives. 1 st floor residential added as .
I permitted use in proposed zoning ordinance. i
----- ------- ~---
-2(}041
Completedl
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I
Page 4 of 30
-- I t-
NeighborhoQd(continued) ----- , . - - t-
'"""''''' '",m,"" ..~"' ". ,", ""'''"'''"'"1 Ewoom', 1$"'"" '" "'"""' P'"" """""" ""' " ,,"re..i", '"" "ii~o",,,",
sites for higher-density, mixed-use development. ,Development, Plann I element; continuing to identify sites for development. !
1 Building & Dev, I
,Housing & NH 'I '
I Services I
, =t=' -----+
~ --- --.-------- ---.-+-. ---.------ .----1
,--- --- - -- --- --- - - - -----1_ _ __._ ._ __ _ +-_ _ _!
I Housing Strategy i
~ A21. Complete a housing survey that defines and maps --l-[ Housin~ - Strategic Housing Plan underway: housing conditions hte 2004; ongoing 1
,sustalnablhty Indicators on a citYWide basIs. Neighborhood are Inspectea ana survevea by Coae Enlorcement staff I I
' Services, Planning ana are evaluated In neighborhood plans, Neighborhood 1
: BUilding & Dev Indicators project Will address Indicators related to L
' housing (see NH A 10). I
' I
fNH A22. Developa housing plan thatmcludes gUidelines ~ iHouslng & - -l Strategic Housing Plan underway - - - I late 20041
I housing choice, sustainability, and social and economic I Neighborhood, I
I diversity. Services I '
---1 I '
-NH A23, Developcrit",;:;a for evaluatingnew residential 'Housing & . --'Criteria to be developed through Strategic Housing Plant- - ---,ate 20041
development proposals to ensure compatibility with surrounding Neighborhood [NeighbOrhOOd Design District implements this action in 'I
neighborhoods and support of the City's goals of a balanced, Services, Planning urban neighborhoods, Neighborhood plans provide
sustainable housing supply, Building & Dev Iguidelines for quality and character of new housing. I
, 1
--tc;ouncil passed code amendment to strengthen RIP-i ongoing1
I~rdinance. Rehab district expansion in Melrose Rugby,
[' Potential expansions in Williamson Road, Washington 1
,Park, and Riverland areas. RIP is limited to I
j Conservation & Rehabilitation Districts _ _ j
~ A24. Strengthen enforcement of building maintenance--+HouSing &
codes, revise Rental Inspection Program to include periodic I Neighborhood
inspections as permitted by law, and develop a strategy to I Services
increase geographic coverage of Rental Inspection Program
30
Page 5 of
~
--------- t- 't- --------,
Housing Strategy (continued) , - I
NH A25: Aggressively marketthe RealEState Tax Abatement -keal Estate Valuati()~eal Estate Valuation developed brochure; Planningl -OngOingj
: program to encourage rehabilitation of older homes, 1 Housing & I Building & Dev marketing through rehab incentive! i
I Neighborhood summary and daily contacts. OMB is evaluating i
1 Services, Planningj I program components and recently initiated
1 Building & Dev, OMB ,refinements/improvements to the programs.
iNHA26. Consider-demolition 01 derelict or neglected structures, I Housing &' -- -I Ongoing program identifies structures and orders owner I -Ongoingl
outside of historic districts, when rehabilitation is not ,Neighborhood I to demolish where appropriate; Demolition fund I I
i economically feasible, plans for appropriate redevelopment are 1 Services , 'I
! approved, and redevelopment furthers the neighborhood goals I' I J I
for a balanced, sustainable housing supply. " 1
NH A27.ldentifyand assernblellacant or underutilized land forfHouSing& - iOPPOr1Unities for new housing identified in neighborhood -2005/0ngoingl
the development of housing clusters. Consider using public or I Neighborhood plans. SE by Design and Gainsboro/Gilmer projects are
community development corporations to assemble property for [services, Planning implementing this approach. Colonial Green project is I
housing development. Building & Dev currently under consideration.
, I, I
c-- ---.--- -- -- -- - -- - -- -' - ----t- ----- ------ - t--
: NH A28. Revise zoning ordinance to permit higher-density 1 Planning Building & . Proposed zoning ordinance and map will implement; I
'residential and mixed-use development for housing clusters. ! Dev 1 neighborhood plans indicate future land use. !
Where appropriate, rezone identified areas for development of I; I
i housing clusters. I
iNHA29. Revise zOning ordinance-to encourage quality Infill ~annlng BUilding & !Neighborhood Design District Implemented in Melrosei
development that reflects the character of the neighborhood I Dev I Rugby November 2002. Proposed zoning map will
! including infill development standards. ! [expand to eleven new neighborhoods
1- ------- - - --_ --I- - --L _
'A, ffordable Housing " " , i
I ---I-- ~ I
iNH A30, Develop a plan for th8location of shelters, transitional [SS, Planning Building 1'- -1--
[living facilities, and day facilities that provides appropriate 1& Dev, 1
services in all areas of the City and the region, taking into, 1 'I
account access to public transportation and proximity to other I. .
support services ..L --__l J_
-.....j
2004[
I
I
- 2004
1
.,
,
20651
Page 6 of 30
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I
=- -=- =-1---=--_--= ~
[ i
-- ---t- - --;;;;;1
Phase II in FY Ongoing[
--J
O-S yearsl
+strategiC Housing Plan is proceeding; neighborhood -!' " 200S/0ngoing
I plans address housing mix and recommend densities
land housing types, EXisting nouslng programs InClude
tne Mortgage ASSistance Program tne Commumtv
'I Improvement Program American Dream Downpaymenr
,Initiative, and the Substandard HOUSing
I Renab/Constructlon program
j--
i
I
I
-COmPleted]
I
Page 7 of
30
for
i
iparks and Recreation =- -+, ==-~L' - '-
i----_______ ,_ ___ __ i ____, __
EC A1. Establish funding mechanisms to implement park planSlParks & Rec, Regional 1$7 million in bond funding designated
(Phase II & Phase III) and greenways plan in a timely manner. jGreenways ,200S.
[COmmiSsion j
Ii --
EC Ai. Encourage regionalcooperationtO develop and managefParks & Rec, Regional ,- -
parks and recreation facilities that serve multiple jurisdictions I' governments I
(e.g., large recreation centers and aquatic centers). Conduct an , ,
assessment of the parks and the recreational needs of the i I
region and consider the formation of a Regional Park Authority. i i
-- ------ ------ --4--- _...L____
EC A3. Consider establishing appropriate user fees for ,Parks & Rec I Pricing policy established
recreation facilities I
------L ~___
!------ ----- __ ___ n__ ___ --+-____
,Affordable Housing (continued) i ,_
~ - -- - ----- -, -- --_-----1._
,NH A31. Develop affordable housing plans including programs I Housing &
ithat include a mix of housing types and opportunities for both I I Neighborhood
i rental and homeownership as part of the housing plan, Services
,
I
----.------.--,
)RI~RESOORCES
'IE$~ FOR
C-OMPL:ETION
__ _.J
2007j
---.-_ I I
- -------+--- -------+----
Greenways 'I
~c A4.Developstrategiesthat encourage development of the --kegional Greenways-fFlood'Reduction project proposes a greenway trail ~
I Roanoke River Greenway for the entire length of the Roanoke I Commission, Parks & I'the entire 10 miles in Roanoke. First segment 13th St.
River within the City limits. iRec; Engineering to Wasena Park begins construction in 2004. Total
I 'project complete by 2007, Construction of trallheaa
I parking and trail through Wasena Park to begin In JUly
2004 ana be complete by September 2004
,EC AS, Establishweekend bus servicebetweendowntown an~Valley Metro- -1- - - - - - - - ---II -0-5 yeaCS!
: natural resource destinations such as Explore Park, Carvlns I I 1
i Cove, and the Appalachian Trail , L "I, [
~C A6:1nc'reasefunding to accelerate construction of the --+RegiOnal Greenways ICity Council has committed $2 million over 10 years for 1- -comp'leted[
1 greenway network, I Commission, Parks & greenway development, beginning in FY 2003,
Rec I I
EC A7. Promote trailson City:ownedian~wherefeasible a~!RegiOnal-Greenways 1Trails use city-owned land and right-ol-way wherever- ""D-5yearsl
isuitable. ICommission, Parks & I possible. The City acqUires green way and trail !
i I Rec , easements when possible dUring subdiVISion plan i
I I reVieW and approval process ,
' I
c.._ -.-. - __ __ '----J_ __ ~ _ _ _ _ _ __ __ _ __+_ ___.
I EC AS, Promote and increase access to trailsand natural areas I Regional Greenways 1 Implemented dUring site-specific planning of greenway I 0-5 years I
'I by providing parking, guide maps, and appropriate marking. CommiSSion, Parks &~lf,aCi"tles. I,'
. IRec L 1
~- -- ---------_._-----+----------- ----- .------..--!
I -+- I -I
-------- --.-----
~-._--_._._--------------_._,-,- --- - - - ,
.. - - - - .- -
Views and Viewsheds 'I
EC A9. Developa vlewshed protection ordinance and se~ iR;;glOnal Governmen"iSl' - - - - - - - - - -1- 6~Oyears1
regional approaches. ,I I
-- - - - - -- ---__1_ --L__________I
EC A 10 Encourage reduced light pollution from development, I Planning BUilding & 1 EXPloring strategies to manage light pollution through 1
particularly in residential neighborhoods, by improving ,Dev [zoning ordinance update process' limited by lack of 1
development or ordinances. _~ _ ~ieglSlatlve authority __ _ _j
_I
20041
i
I
Page S of 30
--j
-I
20041
-------1 ' --L, ___
(continued) -,- - - - : --
iEC Afi:- Adopt zonlng'regulations that address communication I Planning Building & +1 City Co~nclI adopted a Telecommunication FacIlity
!towers to minimize their visual impact. rDev policy as part of the comprenenslve Plan Proposed
L _ _ __ _u __ """ ,,~zonlng ordinance will Implement , , , 1
: EC A 12, Protect Blue Ridge Parkway corridors adjacent to CitY~1 Planning Building &. Southern Hills Plan identifies permanent conservatioo ongoingJI
1 limits through coordination with adjacent localities and careful ,Dev; regional; NPS ,areas near parkway. Much of the land in Roanoke I
1 planning, I' 1 adjacent to PKWY is city-owned. NPS is currently
1 . ['UPdating General,Management Plan. City purchased a
'i,
i I 52-acre parcel adlacent to Mill Mountain Parkway :
L + t- I
----..--
i__ -- ----~-'----'-'-' '--.-- -.-'------- -- l
=" '--------- I' '., -+- ------- n__u_
jWaterQuality " --- -- 1--- .
:ECA13-:Limrttheamountof impervious surfaces to reduce !Planning BUilding&"jProposed zoning ordinance requires that parking - -2~
i runoff. I Dev that exceed the maximum to be pervious surface ,
1 ,& Creek Corridor overlay zoning proposed. Active I
1 encouraging limits on impervious surfaces during I
I I I rezoning process, 1
ECA14:'Planl naturalVegetation,preferabjYTndigenous PlantlEngineering, US Corps 1 Roanoke River Flood Reduction Project will halle - 6-:::tO yearsl
species, on land adjacent to the Roanoke River, .1 of Engineers, Parks & I significant impact as bench cuts will be restored' I
Rec native grasses and other indigenous to the Roan
II 'River riparian banks, PrOject IS scnedUled to oeg
construction In late calendar 2006 Urban forestl
also provides guidance on this aspect. Parks & i
developed the planting gUides In accordancE' w/tl
FISC & Wildlife and Virginia Tech's Soli SCiences
Page 9 of 30
-----a::-:::-- -.---
. J :EI\l\tlRON~NTAL. CtlI+TURAl. AN,O.H1SYORIC RESOURCES
r - 1
' ,
[WaterQualilY(contlnued)-- - -- -~ - -l' - -- - - .--~ --
, ,
1=""---- --.---.-----.---.___.. _____ '___._ _____.__.__.,_ ._____._____.__.__.__..-___ _____.._------,
,EC A 15. Ensure integrity of the storm and waste water systems. Utilities, Engineering, I Ongoing infiltration/inflow programs; utility line upgrades; ongoingl'
i ,Environmental & Approved NPDES Phase II Stormwater Quality Plan ,
' 1 Emergency Mgmt 1 submitted in March 2003 outlines 5-year city strategy to 1 I
improve stormwater quality. Clean Valley Council I I
1 implementing program to stencil storm drain inlets. i
Ongoing infiltration/Inflow programs utllltv line upgrades I
Storm water system mapPing (50% completed), storm
drain stenciling street sweeping. ,nspectlons of 1
'stormwater management structures. and public i
] awareneSSIPartlclpatlon are all Kev aspects of the I I
I program 1
I EC A 16. Protect andstabilizecreek banks by controlling storm I Engineering; - 10ngoing Efforts; City has an approved NPDES Phase II! -OngOin~
'water flow and preventing discharge through vegetative buffers, I Environmental and] I Stormwater Quality Plan to address issue of improving I' I
bioengineering, and other related methods, ,Emergency Mgmt ,stormwater quality; Project has been initiated to map of I' i
] storm drain outfalls and inventory streams and their . 'I
I conditions I PrOJect IS 50% comPlete I. Proposed zOning]
I 1 lordinance has River & Creek Corridor overlay. ,
cE"CA17. Protect theshorelines of the Roanoke River to - kl, Planning Building & IProposed zoning ordinance establishes 50' buffer wit~'- .- 20~
i enhance their scenic quality and protect water quality through a Dev, "arKS & Ree 'I River & Creek Corridor overlay, I' 'I
i river~onservation_oVerlay and other ..::propriate tools. I ",
- - - --- - - -~-- - -:-----------+ - ---=-----t ---=- ---...:....----:----=-----=---=-________ -1- _~__ --J
lAir Quality 'i t- i
I ; ~ I
IE-CA-i8:""Promoteprograms thatraise awareness and reduce iEn"vironmental and ,Roanoke has entered into an Early Action Compact with r- 0-5 years,andl
air pollution through testing, education. incentives, transit, and 1 Emergency Mgmt, 1 surrounding localities and the EPA to reduceozone ongoingi
other related policies Valley Metro, 1 levels by 2007, The summer of 2004 IS the first ozone 1
I Rideshare, Planning ,seaSOIl unoer me neWly created EAC
I Building & Dev; I
; Regional partners I
-~-__-.l___
~ ....' ...-
riMe p_e-FOR
CoMPLETION
"SQR~-eT~
1
1
--~
Page 10 of 30
L.
~-:~~,~~' ,"'.,",',' -~~,--~
~,.euL. T~ANP:H1Srf)Rle R~~OURCESI
"'~K&rm 1~...... """"A"'.~ .
:... . '-., I.JillYf'" ",~,F0R
COMPIJmON
+--- '--r
i ~ __,
~ ------- '- ,
" Environmental and Research into alternative fuel sources (esp. biodiesel) I 0-5 years
1 Emergency Mgmt; 1 are underway; Early Action Compact to research use of
I' Fleet Mgmt; Regional . alternative fuels. Dual-fuel compatible vehiCles are i
I partners 1 being purcnased by Fleet Management as part of the 1 I
1 ,vehicle rePlacement program L ~
- -----" ,---~_._----,--,..- '--
EC A20. Establish tree canopy goals that include standards foC'Parks & Rec I Urban Forestry Plan established a canopy goal of 40% 'I Completed and
preservation and planting of native trees based on zoning by 2013; Proposed zoning ordinance will expand tree ongoingi
district and density, I planting standards and establish minimum tree canopy I i
requirements. 708 trees Plantea In r=Y04 -- a tourfOld 'I
[Increase over tne preVIOUs year Williamson Roaa Areb
j Pla/l Identifies urban forestry opportunities ! _
------- - ----=l------ ---------+- --I
Environmental-;t:iiStoric;-al1d CulturalResources --, - - ---t- - - - -- - -- - + -- ,- -l
I EC A21~evelopa comprehensive regional marketing strategy I,' Parks & Reo RegionaJtconvention -& Visitors Bureau will publish an Outdoor 1-- 2004]
that promotes Roanoke as an outdoors destination (Blue Ridge ,economic development Guide. Web-sites will advertise availability of guide, i
Parkway, Carvins Cove, mountains, trails, on-road bike routes, I agencies, Branding Initiative ($300,000 in funding provided for I i
Virginia Birding Trail, Mill Mountain, etc.). 'I outdoor/environmental city's share). Parks & Rec Will assume prrmarv lana-
groups ! steward rOle fOt a malor PortlOfl: of the Carvlns COVE I
Natural Reserve JUIV 2004
to enhance air
fuels
---._---
use of clean-burning
Consider
'IECA19
quality,
,
-J
ongoingl
I
1
---I
ongoingl
IPreservation - -jDRI works with the RV Preservation r=oundatlon 10-+--
I Foundation, [COnduct conference tours of downtown hlstonc ana I
1 community groups ,cultural resources. Downtown LIving tour Old SouthwesT I
1 Parlor Tour and Garden Tour, Art Py Night. Raleigh
Court Walking Tour brocnure "L'
~-..- - - -- --.- -- ~_._-.--+--------._._---
EC A23. Develop a stable source of funding from regional ! Regional governments I CIty CounCil established the Percent-for-Art Program to I
resources for cultural, historic, and recreation amenities such as .- prOVide consistent funding for public art One percent 0'
a Blue Ridge Asset District the cost of eligible caDltallmprovement projects r up to I
$100.000 per pro,ectl Will be used to fund puollc art 1
Estimated cost TOr Fiscal Year 2005 IS $192.701 I
J ~_ __~
of 30
11
Page
-'-
Expand walking and driving tours of historic and
resources
cultura
:::1
0-5 yearsl
,
I
I
,
~nviror'-menta~~istoric;andCultural Resourc:eS(continued)" - r- - - " I
I-----------~-----I--------- c--t
EC A24. Develop a local funding strategy for environmental loutdoor/environmental Resource Development Coordinator position with Parks I'
programs, conservation easements, and cultural programs. ,groups, regional '1 & Rec will develop a funding plan that will involve grants,
"1 governments; Parks & business support, scholarships, and partnerships. I'
:Rec I "
EC A25,Develop entertainment venuesfor concerts onMiII7arks & ReC-- -1 Mill Mtn AdV Board IS leading a planning process to T - D-S-years!
Mountain and other open areas, ! j'deflne the best stewardship practices 1 :
-----,--- ---------'-fn.----,-------- '-'t----I
; EC A26, Undertake a comprehensive inventory of historic and 1 Planning Building & I Downtown Historic District (2002), Grandin Village ,Partially complete' I
i cultural properties and districts in the City and consider historic . Dev I Historic District (2003) surveyed and success,fullY 'II and ongoing
Idistricts, where applicable, Solicit neighborhood and stakeholderl . nominated. Galnsboro HistOriC District survey IS, i
I,nput In the Inventory, where applicable. 1 [Underway with expected completion Oy sprIng '05 1 I
IEC A27. Promote-Iocai;'state, ancffederalincentives to includeTPlanning Building& lSummary of rehab incentives developed; actively--II- OngOin~
tax credits to encourage rehabilitation of historic structures. 1 Dev; Economic I promoting incentives; quarterly workshops initiated;
_ __ __ _ _ _ 1 Development applied for reinstatement of Enterprise Zone, i
. ---------1----+--------------1--___--1
Public:andOpenSpaces -- - ----1- ---T----------t------j
EC A28.Revise zoning regulations to better address the- !Planning Building& lCurrent ordinance has been amended to address issue -r ---- 20041
placement of billboards in Roanoke and regulate maintenance I Dev I' of spacing. Proposed zoning ordinance will implement. I,' I
of eXisting ones., ' 1
:EC A29:"Work withconsei\lation organizations to identify criticarlPlanning Building &1 Cltvpurchased a 52-acre parcel ad,acent to Miil"' - t-- - 6--10years1
lopen space or sensitive environmental properties and pursue I' Dev; Western VA Land I'Mountaln ParkWay P&R working with Mill Mtn Adv 'I' i
I the purchase of conservation easements, ,Trust, Parks & Rec ,Board to Identify sensitive environments on Mill Mtn 1
' I
, ,I
~-- --- -- --- -- -- --- --------~-----___J': ---------_____ _ _ ___,
: EC A30, Encourage preservation of open space and farm land j Planning Building & 1 Proposed zoning ordinance will create Recreation Open 20041
through appropriate land use programs I Dev, Real Estate I Space district and retain Residential Agricultural district. I
'valuation, Parks & Rec, Mapping districts throughout city as appropriate. I
I I I
~ L_ _I
Page 12 of 30
Economic Base T r - -1- --1
I ED A 1:' Develop and implement an economic development -I Economic ' 1 Economic Development, working with a non-prof~ T - -0-5 years!
i strategy that attracts, retains, and expands businesses in the Development ,board, has developed flexible lease space in downtown 1 i
:targeted industries such as biotechnology, optics, information 1 for technology companies, To promote these assets, I I
technology/software, and transportation-related manufacturing &1 ED produced an interactive CD Rom illustrate RCIT, !
I services ,Riverside Centre and "e-Square" UPdating CD ROM 1
I "fand develoPing ex,panded marketing strategy I I
, . !
r--- ------t- '--"---------,+__ __I
I -.. ------------..-- -._- -- . _.
iRegionaIEconomicDevelopme~----- "~I' '-----~' ------- --_1__ ---j
, ,
----- --- ---'--'---'-..-- -'- -- --.--.--------. . .-~----... -'--'.--- --_. -----'----- --- - - - _--1
, ED A2. Expand participation in regional economic developmentEegional economic City of Roanoke and Roanoke County nave Quarterl" 1 0-5 years:
: efforts, Continue meetings with elected officials and development agencies JOint ED staff meelings. all members of tne Roanoke '[ I
: administrative staff in neighboring localities to discuss regional I Valley Regional PartnershiP atteno quarterly developer I
efforts. I meetings Earned IEDC accreditation for Economic 'I I
' Development office In Dec '03 ,
I r !:
I. I ~
~. -~--=--=- ------=-~---~---=--------=-----=-:-I------- -1+-, ,------------:-----=----....:.----=-- '1' "...:....-_=-_ -, ,J
Downtown L J
~ A3. Adoptthedowntown plan, OutloOkRoanoke Update, as IPlanning Building &!Adopted May 2002 -- - -- - - -I - - - 20021
a component of ViSion 2001-2020. Dev, Downtown 1 I'
~RoanOke Inc I
ED A4. Supportlnitlatlves to develop a technology zone In the Economic - -lclty Council deSignated Roanoke's Technology Zone in t Completed. I
downtown that permits mixed-use developments containing Development 1 September 2002 Includes incentives for new and I Expansionsl
offices, residential, and commercial/retail support services. I ,expanding businesses. Potential expansion into somer' Identified by 20051
I 1 village centers in future years. One company has used i
1 I TZ incentives and more are currently in the application [ I
'process. J
__..l_ ~_ -__L____
Page 13 of 30
I
~owntown(Continued~ __ _ _ _ _ _ __I =_ --1 _ _ _ '
; ED A5. Develop an entertainment strategy for the downtown 'I Downtown Roanoke iEventZone formed; DRI + P&R - Easter Seals Concert 'I' 6-10 years!
1 market area. Inc" Event Zone, Series to Elmwood Park; Banjo & Fiddle Club, Hollins, .
' 1 Parks & Rec, Center in the Square, City, & DRI partnered to develop I
Economic annual Fiddle Fest; DRI and City developed outdoor ,
Development Idining ordinance - expanded participation with 12
restaurants in Summer '04; DRI and ED -
i I ordinance/handbook to manage City Market. I
fED A6:F>ursue strategiestoincrease availability of speCialize;jLr Economic -jAdditional downtown living spaces have been -openedj [--' - 0-5 years1
retail and live/work space in the downtown . Development, land more are being renovated above existing stores on ,
1 Downtown Roanoke ,Jefferson Street and Kirk Avenue, I I
'Inc. I ,
in the downtown. Planning Building & '1survey and successful nomination completed-- -I -comPleted~
Dev' ,'/
~ I,
-~--- -----------, ---I
l'Art Museum, Center in Planning has been initiated and prelim designs I 6-10 years 1
the Square, Economic Ideveloped for Art Museum/ IMAX. Phased I I
Development, improvements to Transportation Museum. Civic Center
I Downtown Roanoke I expansion and renovation. I
Inc,
-----l-:----k------______
'I Economic 1 . Proposed zoning ordinance - maximum parking limits;
Development Parking lots proposed as special exception use in
I' proposed zoning ordinance; two new parking garages
proposed in the western part of downtown.
~---
historic structures
Complete survey of
EDA7.
-.J
20041
1
1
14 of 30
Page
-,-
regional
,
I'ED A9, Revise zoning ordinance to discourage demolitlonOf
downtown buildings being replaced by surface parking lots.
L__ _ __
lED A8. Facilitate the development of significant
attractions such as the IMAX Theater.
--I
-___J
2003-20051
i
i
!city administration +1 Brandinglrlitiative partially imPlem,ented. New logo
1 ,adOpted ana rOiled out with full Imolementatlon
, 1 underway
__L____+-_______
for I Convention Visitors 11 % of transient room tax is dedicated to marketing
,Bureau, Downtown I efforts of Convention & Visitors Bureau. $177,529 in
I Roanoke Inc. local funding for EventZone beginning in FY04.
. L i
ED A12-:Develop and instaildirectional signs that are clea;::-lconventionVisitoCS- !A Master Plan is being developed by Roanoke Valley- ongoingl
conSistent, and strategically placed to identify major attractions Bureau, Downtown I Cultural Institutions that includes efforts to have a
that capture tourists. Roanoke Inc., RVGC [strategiC signage plan. Public Works is involved with
P&R the Blue Ridge Parkway on a sign plan between the
I BRP and Roanoke. The Greenways PrOlect CommitteE'
and P&R are creatrng a new wayfindrng slgnage olan tor
i [all greenways. parks. and trails Public Works IS working
, I with VDOT RVCVB, DRI and cultural organizations on a
cew wayfrndlng slgnage system
rnections (~shuttl" Convention Visitors +- 0-5 yea~
Bureau, Valley Metro i
I
--I
RGC ongoingl
i .
i 1
1
-,-
2004
---- - .
- ---- --..-----
a "brand identity" for Roanoke. Coordinate
to launch a marketing campaign
- ---._-- --- -- -- -- -- -
ED A 11, Identify and develop a consistent funding source
promotion of tourism, marketing, and special events,
EDA13.
service)
and Mill
ED A 10. Develop
regional partners
with
-----
Mill Mountain Greenway IS complete to Mill Mtn Park
uck Run Phase II will be bid In summer of 2004 Murray
Run Greenwav IS ongoing and under develooment
Regional Greenwav Comm IS working w/P&R to develOP
Idowntown linkage oetween LICk Run and Mill Mtn
,Greenways utilizing the Market and the RailSide Linear
[Walkway
,
P&R
rEDA14:Promote greenways and
I surrounding areas
J
20031
I
i
1
[
15 of 30
Page
. j
iconvention Visitors 1nformation kiosk for Mill Mountain center; cOnvention-r
1 Bureau; Parks & Rec, & Visitor's Bureau providing additional information via j
I' ,web-site, in addition to the Outdoor Guide (see EC A21)'1
' 1 Visitor Center completed and operational. New web- ,
I loased Internet oOPOrlUnltles via Parks & Rec I
----.~.__._------~---- L
- --
--
to prOVide tourist information for
f--- --
ED A 15. Increase efforts
: residents and visitors
I
C--_ (ContinUed)___ __ __ -1=_ =-+=-=-=== -==u-r- J
'ED A 16. Expand the current marketing strategy to target YOungfRegiOnal economic --fcomoonent of Parks & Rec Master Plan nas peen t 0-5 years:
Ifamilies and young adults. Strengthen and expand the I development agencies, developed along with youth initiative program and new .
,Newcomer's Club; create a junior newcomer's club that involves I community groups, innovative family recreation programs, HNS IS I
ichildren and teenagers. ,Housing & considering potential program [Q welcome new '1
I Neighborhood jeSldents Smart Way Commuter service to B'burg 1
Services
ED A17Develop-a youth hostelor othertJudget hot~-Iconvention Visitors ~- - - - - - - - - - t- -6-10 years!
accommodation In the downtown to encourage hikers and 1 Bureau, Downtown 1 I
Appalachian Trail enthusiasts to visit Roanoke. -+Roanoke Inc. I:
-------- -- - ------, , - "---------- -'t=--- --]
- -- - .
- " " ._-,-_..
----'--'--'---'----+-,---- -- -------- ,-
Industrial Development, r-1 I
: ED A 18. IdentifY" underutilizedirlcJustrialSites and promote- EconomTc;- - South Jefferson Redevelopment Area;-Underutilized - -- ongoingl
'redevelopment as part of Roanoke's economic development Development, Planning sites are being identified in neighborhood/area plans. I I
strategy. Building & Dev ED & Planning have reviewed some sites and continue I I
1 with ongoing assessment. [
, "
i ED A 1 &Sup-port-the-recievelopmentof theSouth Jefferson ~conomic - - iRRHA has completed acquisition of all propertiesiil i--O-=5years
: Redevelopment Area (SJRA) by coordinating with participating 'Development, IArea 1A and Area', Demolition has been completed in 'I
i organizations such as Carilion, Virginia Tech, and the University I Redevelopment & IArea 1A and begun in Area 1, Pending CBI
of Virginia 1 Housing Authority ,development plan for Area 1; parking garage and day 1
' 1 care center in Area 1A is complete.
---
Page 16 of 30
-+- -==---- 0-5yeJ
I I i
,I I
~D A21:-Revise zoning regulations to encourage increased use I Planning Building~ 1 Proposed zoning ordinance will implement. Reduced- -20641
!of planned unit developments. IDev I acreage requirements. i
...1 I
,I' ED A2""F Promote a-rid marketihe Enterprise Zone program to I,,' Econom~ -1' Planning Building 8. Dev includes in summary of rehab -Complete ami
,existing and prospective businesses. . Development, Planning incentives; ED created new brochures and marketing ongoing
, Building & Dev materials; participated in two seminars promoting
I 'I downtown development and explained available
i ,incentives; provided materials to private entities hosting
I workshops; personally visited approx, 75 companies and
explained programs. ilJew Enterprise Zone 1 A approv
to replace onglnal EZ
ED A23.lncrease the- roleof the Industrial Development' - Economic-- f-
Authority and other related industrial redevelopment Development I
organizations for development of plans for areas such as the
West End, Plantation Road, and Shenandoah Avenue corridors. I I
-+ ,-------t-
---~- - ---~-
--
EL~ElII_'F.3.: ECONOMLC DEVELOPMENT
f:iMIiF~EFOR
COMPlETION
5 Ofl-C:~"tElitip
-------=====L --
nvestigate a strategy for funding streetscape
improvements in the Franklin Road gateway corridor (between
SJRA and Wonju Street) to stimulate private sector
development
ED A20
I
L-___j
Page
---
6-10 years
17 of 30
Technology Zones i - ~ "-
ED A24.Dellelopaneconomicdevelopment strategytoattracUEconomic - Technology Zone implemented September 2002. DOT [ Complete 2002;,
retain, and grow technology businesses. Designate a lead 1 Development; DO l has mapped and published fiber optiC accessibility via , future expansionl
agency to coordinate programs, resources, and planning for I Technology Iwebslte. Marketing via webslte applications Smart 1 possiblel
development of technology businesses, Create a web site that , ,Way Commuter service to B'burg. Downtown WIFI, 1 I
promotes Roanoke to technology companies. I Expanded free WiF, to inClude library Work with New I i
, [Century Tecnnology Council on Tech Night banquet ,
! I Virginia information Tecnnology Symposium, and the
! ~'Idowntown WiF, DroJect I
I ----- --tc r 1
lED A25. Establish technology zoneSlhatprovidespecial tax Economic - - City Council designated Roanoke's Technology Zone in, Complete 2002;1
i incentives, expedited development, and economic development Development I September 2002, Includes incentives for new and I future expansionl'
i assistance, DeSignate a sectron of downtown as the primary expanding bUSinesses. Potential expansion Into some pOSSible
'technology zone and key village centers as secondary I village centers in future years, To date, one company I' i
technology zones. has used TZ incentives and more are currently exploring I
_ _ __ _ _ _ ,[ use of the incentives. 1 1
~ '- ------------+-----=r------------t-----I
' I
------ ----- ---------+---------- -- - -- --1--- --I
Commercial DevelOp, me,nt, ' i", '
, ---I- I I
'ED A26.'ldentiiY u;'-derutilized commercialSites and promote !Economic -- 'IPBD-identifYing in neighborhood/area plans; proposedl- - - --20051
!revitalization, [Development, Planning1zOning ordinance could encourage redevelopment by ,
'_ _ _ _ _ , , " ", i Building & Dev ,increasing development potential of property. ,[ , I
i ED A27. Revise zoning and develop guidelines that encourage ~Ianning Building & ---tProposed- zoning ordinance will implement. -- -1-- - - - 20041[
i maximum use of commercial and industrial sites by addressing ,Dev I '
I setbacks, lot coverage, parking requirements, and landscaping i I i
Ito encourage development of commercial businesses in centers 'I' 1 I 1
!versus strip developments. I "I
I I, I,
,- ---- --- - -- ------ - - - - (- ------j-- - - - - - -- - ---,-- -- -- - ---,
- ----------- - '-+ - ,-+ ,- '+- I
'Ne~_=_conomic In~iatives _ _ _ - - - -- - - --- - -- - - --- - '1- -- -1
~" ", ., - ----~-----.J----------____h_-----,;;;j
I ED A28. Initiate small-area plans for mixed use (i.e., residential'j' Economic Identifying locations in neighborhood plans (e,g., 16-10 years; Ongoingi
commercial, and industrial) and industrial redevelopment in the development; Planning Wasena, West End, Williamson Road); To follow up i
West End, Plantation Road, and Shenandoah Avenue corridors,l Building & Dev with detailed plans I i
__1.. l __L_____!
Page 18 of 30
~: ;~::,::~:,::: ;:::'~::.:;""'""" ~"'"' "',,_m" = =Lj' Crossroads Idenllfied as a prrorrty Strategic inltlatlv81n r-= -= 20J1,
theCrossroads area to consider a mix of high-density idevelopment; Planning Williamson Road Area Plan 'I
reSidential, commercial, and research and development. I BUilding & Dev I . i
I ' I
i " I-.J
fED A31:'Revise zoning ordinance to permits mall-acreage, -I Planning Building & 41 Recently-added INPUD district implemented on severarl - ---20041
I mixed-use (flex-space) development. IDev sites. Acreage requirements reduced in proposed I I
I Izonlng ordinance. ,
! I, 'I
~EDA32. Revise zoningordinance-toperrrrrthome offices in-I Planning Building & -Jproposed zoning ordinance will implement - i -- --200411
icertain residential areas. IDev~' ,
, ,
E6A33~Explore-redevelopment of areas identified forindustrial" Planning Building &-.Identification through neighborhood/area plans; specific t- - --20651
commercial, or mixed-use development or reuse, Dev, Economic IstrategieS need development. 'I 1
Development ,I
~==~=~~=====-+r:-~~~11=~==~
IWork Force I
ED A34. IrlveStin educationandtraining -tocreatealabor force t Higher Education! - -- -- -- - - . '--6-W-years!
that can succeed in an information-based economy. Icenter, Virginia 'I' I i
Western, Schools,
j, economic developmentl 1 I
agencies , ~ I
rED A35. Supportandexpand workforce development efforts----tHigher Education- iw sraffserves on TAP Workforce Developmenr . -- Ongoingj
Ithat link economic development agencies and educational Center, Virginia Icommlttee and NCTC workforce I
[institutions. Develop work/study (co-operative) programs Iinkin Western, Schools, 1 I i
'existing industry, high schools, colleges, and economic economic development i
development agencies.
I
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19 of 30
I
-~
Page
i agencies
~--------
~ ~ I I
iVillageCenters _ -- =====_1=__ __ =1 ==_1
! ED A36, Encourage village centers through identification of *j Planning Building & I Centers are being identified and mapped as part of II. 2005i
I potential locations in neighborhood plans. Dev I neighborhood/area planning, i
rEDA37,DevelorJdesign guidelines for village centers:- - - bl Planning Buildin9'&"""@ommercialdesigngUidelinesincludedinGilmer and1" - o-=5years
I Dev IWilliamson Road plans.
: ' I
~- ----,- -- -,-- - - ----...L---------t,:;-- --___ _'___'_,~
i ED A38, Revise zoning ordinance to permit mixed-usej ,. Planning Building & I Proposed zoning ordinance will implement. Appropriate i
I residential/commercial development and live/work space in I Dev locations mapped as part of neighborhood/area plans. I
I village centers and on the periphery of the central commercial
:areas. I
i ,
...l
- 20641
I
I
i
I
~
__._-------L-
Page 20 of 30
Street System -1-- - - - - - -1--- -I
IIN MAdoptStandarddesignprinCiples for streets ailddevelop 'IPUbiiC Works,- -rip"" leading Streetscape Design team----c;eslgn manua' ~ - 20051
,a manual to guide construction that affects the streetscape and Transportation 80% complete Involvement by planners and Urban ,
includes attractive designs for traffic calming devices. I Division, Engineering, 'Forester in design of curb/sidewalk I
'I Parks & Rec., Planning construction/replacement projects I I
I Building & Dev
, j I ~
L_____ -- " , 'I:' ',- --
'IN A2, Develop an inventoryof City streets based 0"-- -:PUbliC Works,-- PW leading Streetscape Design team _ design manual, 2005)
transportation corridor classifications and identify priorities for !Transportation 80% complete, Team will set priorities for design [ I
'design improvements. I Division, Engineering, I improvements. Street design priorities for each I I
I Parks & Rec., Planning, neighborhood identified in neighborhood plans. 'I
' ,Building & Dev I
I I . I
~N A3. Developa transportation plan as- a component otVision 1 Metro Planning --iLong Range TranspOr1ation plan update was comPlete* - -6-10 yearsi
12001-2020 that uses the recommended design principles to ; Organization, I Roanoke established a task force to develop the 1 I
,implement and prioritize street improvements. Identify priorities I Transportation, 1 recommendations consistent with the comprehensive 1 I
'for streetscape improvements through neighborhood plans and I Planning Building & : plan, i
through a street design inventory. I Dev 1 1 I
ii\JA4. Expand theurbantorestry program to increase the- I Parks & Re<; - -tILJrban Forestry Plan adopted April 2003. City counCil~anningcomPieie-1
number of street trees planted and replaced, allocated an additional $50K for tree replacement in implementation overj
I FY04, 'esultlng ,n a tourfOld Increase In the number 01 10 years
I trees plantec '78 trees in FY03 and 708 trees In FY04 I
Iii
L__ - - - - - -----,-----t;:;-------L ____________1
: IN AS. Change zoning, subdivision, and other development I Planning Building & I SubdiVIsion ordinance UPdate to address to the extenr 2004,
i ordinances to include revised street design principles. , Dev, Transportation I PosSible within parameters Of IIDOT standards \/DOT
I Division 'las PUbliShed a oroposed revIsion of the subdiVIsion
street reqUIrements and a deSign gUide WhiCh are to be
adOpted In late 2004
i
1
of 30
Page 21
I
L_
-
i
--20Ml
1
-i--
-I-
I
--I
-J
Ongoingl
Istreet System-- j- j
IIN A6- COordinate wlthstate and reglonaltransportatlon -1 VDOT, Planning J\!DOT has publlsheo a proposea revISion of the-
,i agencies to include revised design standards for new and I Building & Dev, SUPdlvlslon street requirements and a design gUide
i eXisting public roadways. Pursue public transportation links Transportation Division whlcn are to be adopted In late 2004.
IbetweentheNew':'iverVall:8rl~Roanok~____j_____1 ___ _ ___ j__
Pedestrian, Greenway, and Bicycle Systems I I
,
IN A7.Developagreenway system to provide pedestrian and----'I Regional Greenway I Mill Mountain Greenway has been completed to Mill I] -
I bicycle linkages between the region's parks, rivers, creeks, ,Commission, Parks & IMountaln Park and the 2nd phase of the LiCk Run
I natural areas, recreation areas, business centers, schools, and I Rec ]' Greenwav Will begin construction In late 2004 New I
iother Institutions. i portions of the Roanoke River Greenway will be I
' constructea thiS summer running tnrougn Wasena Park
i I ana connecting to the Smith ParK trail segment. Murray I :
I I Run Greenway IS continually being developed at the 1 I
I ,I grassroots level I!
"ill A8~entify long-term -funding for sidewalk constructiorr:-- ingineering - - -icity Council approved an increase in cigarette taxes toiComPlete &- ongoing1
i 1 support debt service for sidewalk/curb plan, .
I 'implementation -- $1 -1.2 million per year for five years. I 1
I I. I I
~IN-A9. D-ellelo-p procedures thatlinkorexpan(igreenWaYS-WherriPianning Building &jl Flood Reduction project includes -10 miles of greenway t--2007; Ongoingl
i obtaining rights-of-way when developing utilities. I Dev trails along Roanoke River. I I
IN A10.Developarrdadopt abicycle andpedestrlan - -'Metro Planning --tThe MPO;S;-n me process of completing a blcycle- r -6-10yearsl
Itransportation plan that uses the recommended design lorganization, sUltabllltv study tnat will helP Identify system needs ana ] 1
I principles Transportation, PriOrities Transportation Division is incorporating
I Planning Building & ,bicycle/pedestrian accommodations in new projects. I
I Dev I Suggested revIsions to eXisting ordinances to allow !
, I biCYCle usage on Citv Sidewalks ana Within parks wnere i
I deslgnatea I
I
I
30
Page 22 of
__--.l__
TIME FRAME FOR
COM1>t.ETION
iTransitSystem i --- - -- - - -i - 1
~IN A 1 CDevelop programs to increase the ridership of Valley lvalley Metro - !smart Way b~S service to Blacksburg employee ---+ 0-5 years!
[Metro. 'I passes. RVARC program orovldes free taxI In case ot 1 :
, emergency
~ A 12,-Enc-ourageernPloyers toestablish-motor pools for work.1 Regional commissionl Rideshareprogr~--- - - --OngOin~
1 related trips during the day so employees can walk or bike to I I' 'I' I
!work, L' t . i
cc'-'--"-'-'----,-_,_______ --_ ---------1- __
"IN A13. Continue programs that provide public transportation to I'valley Metro Paratransit programs (STAR) continuing I Ongo;;;g]
,disabled citizens; consider expansion of service to employment, I
' ,
I and medical centers, I 1.. '
I-I,TA 14. Explore streetcarsO;: other-masSlransitsystems. -1Valley Metro - - I Currently conducting streetcar feasibility study , - t-- -- 0-5 yearsj
· I J- I I
r= -==-= -=- =-==-=----- r--==---=-+---=--===-=- =--= =-.-=t = == I
I Airport . - - - -, - ! I,
[iNA15-:EncourageeXpanded-ciirectair service to major national1lRegional Airport--Ipublic/private initiative to guarantee level of customer """"'I -- -- " 200~
I~estlnations. _ _ __ _ __ _ ,commissl=-_ tse_ _ __ _ _ _' _ -_J
IIN A 16. Provide accessible shuttle service between the airport 1 Regional Airport I' I 6-10 years 1
'and other local destinations, Icommission, Valley I'
, Metro 1
1----, -- --- ---+'--------t------------ - t
-.- -.--
,RailSystem- --- - - - ---- ------t-'--u--- -- _ __
c--------------+-___.1-_______ .1
,IN A17 Encourage expansion of rail service to relieve truck IVDOT I,proposals under evaluation; Roanoke continues to 6-10 years
'congestion on Interstate 81. I advocate approaches which incorporate rail.
1---___-- _____ '____,,+_
IN A18. Explore development of a regional facility for a truck-t~egiOnal economic ,
rail intermodal transfer facility and inland port. I development agencies I
i - - - !Regional economict- -
! de~elopment agencies 1
..L ~_
I
I ,
- ]More th 0 year~
- rore than 10 yea9
_L__
Page 23 of 30
an
service.
~--
IIN A 19, Pursue passenger ra
I
- - I - -----0-5 yed
1
--
2002
--- -----L
A20. Create a task force responsible for developing aj 'Economic
technology strategy. ,Development, Dept of
IT eChnology
~N A21-:1nventoryand-map technOlogyresourcessuChas I Economic - -I [)OThas mapped fiber optic network - now available t --
I available buildings, communications infrastructure, and existing 1 Development, Dept of lonline, Warehouse Row.
1 technology businesses , Technology -1 1
' -- i
f-- _______________ ___________
: IN A22 Foster strong partnerships and cooperative projects Economic - - Higher Education Center; Smart Wav Roanoke-B'burg t
I With Virginia Tech and other local univerSities Development --1commuter service
I ,
,- ------------------t---- ----------1---1
~ater:.ndWastew-ater - --------+L----+-- --- - -- - - - ------l
I. ------------- ____I -- -_____ -----J
i IN A23 Promote regional solutions to public water and sewer I Western Vlrgrnla TR;;I Regional water authorrty estaPllsned JUly ^ 2004 I Completel
,needs and services, including consideration of water Water Authority 'I I
Iconservation strategies. 1 I I
I: IN A24,:t1!iainta.ina-nd upgrade sa-nitary sewe"'[jjnestoe!iminate1 Western Virginia 10ngoing programs of assessment, repair and - - I~ u_ ongOing!
rnflltratlon and Inflow of storm water. [water Authorrty Ireplacement. cong 18rm capital plan under .
I __ _ --.ldevelopmen
o years
6-1
nfrastructure
I
__L
Page 24 of 30
Public Safety ------ -----IL --- -]
'PS A1 :Develop strategieslhaTStrengthen community-policin9j Police, Community- 10ngoing neighborhood watch and community oriented .
i (i.e., COPE) efforts between the police department, residents, 'I groups I policing programs. Citizens Police Academy. I
: businesses, and community groups, 'I I
'I' PS A2. Public safety agencieswiilmaintain or exceedilationally-br Police, Fire/EMS -tRre-EMs Department became Nationally Accredited in-+ n_ ongo;ng!
,recognized standards such as the Commission for Accreditation I' August 2002 and continues ongoing efforts to maintain' 1 nVI
lof Law Enforcement Agencies, I 'I accreditation. Police Department was reaccredited in I '
! 1 2002. _ 1._ _ _ I
'------------------r.:----i----------' -~ , J
IPS A3. Revise zoning ordinance to integrate Crime Prevention i~lanning Building & To be included in proposed zoning ordinance; i 20041
:Through Environmental Design in the development review ,Dev, Police administrative review process I 'I
: process. I 1 I,
i. +'
r PS .4."4." Promotecitizenpar&ipatlon in public safety programs !police, communitylPoiice academy program is ongoing _ National Citizens . - - Ongoingi
:such as the Citizens Police Academy. Igroups, Housing & I Police Academv ASSOCiation INCPAAI named the I I
i , , ,Neighb, orhood lRoanoke acade,my the 2004 AgenC,y ot the ,Y, ear.; public I I
I Services safety elements included in Leadership College, I .
fpSA5-:8tudyand promotereglOnalapproaches to providing rOlice, Fire/EMS-I Council adopted the Fire-EMS Departments business i- 0-5 years1
1 public safety services that ensure their location and operation , 'I plan which will build three new stations located to I
I provide the most equitable, effective, and efficient service to improve response. Working to enhance regional I
citizens'lcooperation on three tiers; cooperative staffing (ex. 1 'I
' Clearbrook), automatic aid (ex. Salem), and mutual ' ,
i 'I response, Department is seeking additional I I
I I opportunities for cooperation within all of these tiers, 1 I
L L ' _I ___ ,
- ----- --- --.. --- - -- ------- -... -- - -- -- -- -- - --- - -- __.__ n_ _ _
' "
i- ---- ------ -- - - -- - - - .....L -- -------l_ - - - __ __ L _ ----i
;Code Administration, Boards, and Commissions I L I
~ '-'---------;::-[;-------1---____ _, ---_----1
IPS A6:Revise zoningordinance regarding nuisance offenses to I Planning Building & i Evaluate for possible inclusion in I' 20041
provide for civil fines and on-site ticketing to increase I Dev, Housing & I ordinance ,I
compliance I Neighborhood 1 i I
Services 1 1 1
I ~- I
Page 25 of
30
proposed zoning
-L-
I
-i-6-10yearsl
,
i
~Code Administration, Boards, and Commissions (Continued; - - --- t-- -
I PS- AT Provide code enforcement informationto residentsali(j-r' Housing & - -r' '--
Inspectors In satellite service centers, Neighborhood
i I Services '
: PS A8~-Provide ongoing trainingtor boards and commissionstPIanning Building& --4stiPends forPlanning Commission and BZA contingent I
I related to zoning, property maintenance, and development I Dev on completion of certified training. VA DePl of Histone
! codes through certified training programs. 1 Resources IS establishing a certification for ArcnJtecturall
I ReView Boards CltV Council has orovlded for stiPends 1
' ! for ARB members contingent on certification
! 1 .
=1 PS A9-:-Revise zoningand otherordinancesto address new~lanning Building & - Proposed zoning ordinance will implement '- ----+- - - 2004,
,development patterns and land uses. I Dev I I I
rps A1QCoordin-ate-reg-ulationS;-wher" feasibJ8,""with ----iPlanningBUilding &-jSonie involvement of region's planning agenciesirl i - - Ongoing1
'neighboring jurisdictions for consistency. ! Dev I proposed zoning ordinance; using adjacent localities for , I
' I benchmarking I I
r PSA11 ~nC;:ease the use of information technology toTmprove1 Dept of Technology- iservices arid information available online continues to', -- ongoingl
services. I 1 expand as part of an ongoing e-Government. Recent I I
I I examples include online permit information and building I '
I ,Inspection requests. ,
'--- --- ---- ------- -t----~------------f-- --~
,
- - .., --
ISolid WasteMa-';agemen't' - -- -- -- - -- - - --,- j- -- - - '-_ _ _ _ _ _j _ _ .
ie" 'D>~'o, '"' ""'""",,"'" ""' ~"'"M,"" I"", W... - - I,,,,, W"" """"""moo" ""''''"9 w'" "'> .""'i- O"'''"~
programs that promote its use, I Management, Clean 1 schools and local bUSiness to either Increase their I I
I' Valley Council I recycling and or to assist them In their environmental ,
education SOlid Waste Management IS contlnUlnq to I ,
1 I expand bUSiness contacts to ;romote recycling a~c I' II
1'1 ,have startea to expand to COndo aSSOCiations, Hotel
Roanoke IS working to become the first complete I i
1 I "Green" notelln the region I
I. I
----__L_ __..J
Ongoing
30
Page 26 of
-
~olid-Waste ManagemenT(continued)- - - - -i- -1- - +- --1
~S 11.-1 i" Conslderdevelopmg astaffed recycllngcenter wllha -i Solid Waste --)lnvestigatingpotential recycling and household 1--3-5 years!
I household hazardous waste component. jManagement, Clean I hazardous waste collection sites Work has been; "~I
! I Valley council'l 'Initiated by the Environmental & Emergency I
I 1 Environmental & Management and Solid Waste Management to lOOK at I
i Emergency Mgmt I Possible Housenold Hazardous Waste collection I
1 I arrangements DIScussion nave oeen neld with the
I I' Roanoke vallev Resource Authorltv as a possible I
I location for a collection site r I
----- +- +- ---I
- ---..---..----------1 -----'0----_---------------------- I --.-
[City Admi~~~t~nand Service Delive~_ -= ==-=- - =--=-_ _ -1- -=- =- -=- == = =- =- =- I - =j
I PS A 14. Pursue innovative service-delivery strategies that I Dept of Technology I Continuing increased availability of information 'I Ongoing
1 Improve customer serVice. Increase the use of computers and 1 ,resources on Roanokegov.com; plannmg for portal I
information technology to reduce reliance on paper and provide 1 update is underway; increasing capability for I !
1 greater access and sharing of information. i transactions. i 1
rpS A 15Ensuret6al allpublicschoolsand City-owned facilitieslPlanning Building &- hi Planning Commission review of new public facilities;-LI'--2064!
are located, designed, and maintained to complement I Dev ,Comp plan and neighborhood plans I
neighboring land uses I I I i
solid waste managementl'Regional governments 1Periodic Household HaiardouSVvaste drop-off days for +1'- - -6-10 yearsl
I jregion. Roanoke also works with Clean Valley Council I
Ion Clean Valley Day and special river clean-ups. I
~ew firestation facility in northwest to be located in- "0-5 years1
I ~elrose Avenue/Orange Avenue area may contain I
I some elements of other public services. 1
L_ _____---1
-- - -- -- - --
PS A 16. Pursue regional efforts for
and recycling
Page 27 of 30
I PS A 17. Consider developmentof community service centerstoJ City administration
i provide direct services and serve as information and referral I
I centers, I
__Ii__
I
[Education-and Lifelong Learning- - r - 1- -1_ - -
IFiE A1~Develop ande)(pand strategieslhat encourage parents lSChoOlS + -" - - - '~I - 0-5- years
i and children to make the commitment for children to attend and I I
i participate in school every day. I I I'
, fe'
[PEAT Create Pro9ramSlhatprovide opportunities for education SchoolS +1 - - - -- -1- - "'6-10 years
,and coaching in local institutions such as churches, I
! neighborhood groups, and businesses to increase awareness I I
i and value of education. I I I
iPEA3, Develop plans forconstructive alternativesfor students ISChOOIS +-~- ---11- --0-5 YearS'I'
lin in-school suspension. '
i PE-A4.-Create ways toencourage chu-iChes and CiviCgrolJPS~SChOOIS' community - - - - -1- - -o-=5years
: adopt a school and provide programs/activities to build youth I groups and institutions I I i
I interest and provide role models for success. I I I I
i --- _ _ I 1 , I
I ------------------t-- ---f- --,
.-~---------------~-----~-- ---- -----
'Libraries I
'PE -AS:-Improvethedowntownmain library to provide greater {Libraries - ---j Library master plan Trlprogress.- - - - - - T- - E:arlV20051
: accessibility, better service delivery, and access to technology, I I 1
I Consider building improvements, a new building, or relocation of I
the library. I I' I
i " i i
[PE A6-:- ContinueUto :;;upportlhe Virginia Roomas the premierlw;raries -- - Vmplemented and ongoing; Grantshave been awarded - - ongoin9l1
I resource center for genealogy and history, 1 ~IU [and others are in process to improve the collection of , ,
I Ii resources I I
' ,
~ - ~- __L_ ~_~
Page 28 of 30
, Libraries(continuedj -;- - -_
IPE A7-:-ExploreTnclusionOfbusinessdevelopmentservices at- f Libraries --fPianning is underway to partner with community - -+1'-
Ithe main library., I J,organizations and to seek grants to develop a business
I i center. 1
L----------________-1-__. ---_________ ____I
i PE A8. Develop a plan that identifies branch library facilities that I Libraries I Library master plan in progress, i Late 2004i
I have become outdated or cannot be expanded; consider I, I I
! relocation to sites that have facilities to provide access to bus I I 1 I
,serVice and provide adequate and safe parking. I I
'------ ---- --- -------+-- -+------- - ----- +- ---I
----- - - --- --- -- -----1-------+-------- -- _ _ _ t---- __,
,Health and Human Services 'i'
i PE A9 Promote-programsthateducate CitlzensregardrngpUbliC! Health care provlders.+-I -- - - - - - - - - - - r - -0-5 years)
'and prrvate programs to make health care more accessible. community services ,
! ,I j J
I ~ __
~------ ---- -------- -b-----t---- --- ___ ______ ,
,PE A10, Develop a strategy that addresses duplication of inter- [Health care providers, I ' 6-10 yearsi
' related services in health and human service programs, [COmmunity services I i
I , [ ,
~ ' " I '1" '" L----I
: PEA11 :Promote health careprograms related to pre-nata'IHealth care providers, The Belmont-Fallon neighborhood was identified as an .1 0-5 years
,care, immunization, dental and vision care, and health Icommunity services underserved area, Planning is underway to establish a ,
I screening by using the Internet, television, and other forms of ,health care clinic in the Belmont neighborhood,
'media. I I
I k'
IpE A12-:1nventoryexistingdaycare facilities; develop a Pian -[SOCial services - - ~nnlng staffcreated
,aimed at increasing the availability of affordable day and, I diSPlay locations throu
,evening care for children, elderly, and the handicapped. I I
f::--- ----------- ---- t,,-----+--
I PE A 13. Develop special needs programs that are accessible . Social services I
r and connected to housing and support networks. [ I
i ~__ L__
--.J
1
--.--1
0-5 yea rs
I
---1--
day care centers to I
I '
, I
i ,
- - --,,-- --j
! 6-10 yearsl
I
..l_ __I
- -.-
0-5 years
Page 29 of 30
layer ot
Cltv
-
---------- ------ r-- --------J
lHealthan~Human--=-ervice~continue~___ ___ ------i-- 1_ _ _ J
IPE A14, Provide accessible information in satellite service r&;rvice providers I 1 6-10 yearsl
Ifacilities. I,
I " , , " " , I , ---J--- .
!PE Ms Promotedevelopmentofa regionalcost-sharing -regiOnal governments[- - I 6-10 years:
i program for health and human services. "I i I
I I, I
IPE A16-:-Esta bli"S hn ew, regio na,l ;JUblictransporta,tionroutes in 'I Valley Metro, he, alth-E:eglnnlngs umm er 20,04' neW,sm,art Way bus serv ICE- -- 6-10,yearSI
ithe Valley to provide better access to health care and support Icare providers Will proVide a puOllc transportation option between me
: services, I New River lIallev and the RoanOke Valley I
' I
PEA17:'Developstrat",gies thatSupportgreater useot-- [parkS& Rec-:SChooisj Enhanced Parks & Rec/School Partnership agreement; 0-5 year~
recreational and exercise programs in schools, parks, and 'operate four fitness centers in middle schools;
greenways I I developing pricing and marketing strategy to promote
I awareness and ownership of parks and new programs.
I I
--- __.L__ .l.
30
Page 30 of
Neighborhood Planning
July 1, 2004
Pr9SlonPark
M'''''_
Roundhill
\
\
\
Hollins
idgewoodPark
\
Wilmonl
Cherry Hill
Neighborhood Planning
Status
_ Complete
Underway
Future
12 Planning May 2004
By Gloria Ohland
he only good news in the real esrare
market these days is residential and retail
development, especially in urban and subur-
ban downtowns. And the transportation mode
being touted as best-suited to serve all these
new high-density, mixed-use neighborhoods
is the streetcar, the same mode that served
cities the last time downtown living was fash-
ionable-before the exodus to the suburbs.
Streetcars have garnered national attention
in part because of the incredible success of
Portland, Oregon's system, which is credited
with leveraging $1.3 billion in investment in
the Pearl District, one of the nation's most
vibrant urban revitalization projects.
But don't dismiss this as another "only-
in-Portland" phenomenon. Streetcars have also
worked in cities ranging from San Diego to
Kenosha; 70 cities have joined a national
alliance that is working with Rep. Earl
Btumenauer (D-Ore.) to seek funding
in the transportation bill that's now before
Congress.
Almost every U.S. city once had an exten-
sive system of streetcars, which stopped at
every corner to stimulate an intensity of uses
that made for engaging downtowns. Today,
they make it possible for developers to pro-
vide less parking and put their money into
high-quality design, building materials, and
amenities for residents. And they enable resi-
dents to give up a car, freeing a substantial
amount of money to use on housing.
Unlike light or heavy rail, which is de-
signed to carry lots of people over long dis-
tances at high speeds, streetcar lines average
just 2.5 miles in length, and run at between
three and five miles per hour. They cost half as
much per mile to run.
Still, streetcar projects don't farewell in the
fierce competition for federal New Starts fund-
ing. where the wait is estimated at 50 years.
The Federal Transit Administration review
process is geared for projects that cost $300
million, not $30 million, and is too costly and
o
In transit, the old is new againl
Streetcars have made a surprise comeback in &nosha, Wisconsin. where five refUrbished
PCC cars (this one from Cincinnati) run on a 1.7-mileoval route, terminating at a new
transit center. PCC (Electric Railway Presidents' Conference Committee) cars were
produced between 1936 and 1952.
time-consuming for these small investments.
Moreover. the FT A gives priority to projects
that save time for commuters, which disad-
vantages slow-moving streetcars. and funding
criteria don't credit the fact that streetcars
stimulate economic development. Nor do
streetcar projects compete well with buses,
since they're more expensive.
Shining examph~s
The streetcar's ability to leverage private invest-
ment is nowhere more evident than in Ponland,
where a streetcar line was built in 2001 to
connect two vacant, 120-acre parcels north and
south of downtown. Since then, about 4,600
housing units and 2.2 million square feet of
commercial development have been built [0 the
north in the Pearl District, within two blocks of
the line, achieving the entire city's 20-year hous-
ing goal in just seven years.
Rick Gustafson ofPordand Streetcar, Inc.,
says another 5,000 housing units are expected
to be built south of downtown over the next
five to 10 years. "When we started talking
about a goal of 5,000 units in t988, it was
laughable," says Gustafson, who also heads
the National Streetcar Coalition. "There was
no market for this kind of development."
What made the difference? In part, it was an
agreement between thecityanddeveloper Homer
Williams. The city said it would build the
streetcar if Williams would agree to upzom
his 40-acre property in the Pearl District frorr
15 dwellingunits per acre to 125. The resul
was an urbane new development that prove(
so popular that other developers constructe<
ro
e
American Planning Association 13
s
Portlands streetcars
are credited
with IRoeraging
$1.3 billion
in investment in
the Pearl District.
Now they're
moving into other
neighborhoods.
The neon sign is
on the Streetcar
Lofts condo.
high-density housing on adjacent property.
The city is entering into another agreement
with Williams south of downtown in the 140-
acre N arch Macadam District, which extends
a mile along rhe Willamette River and will be
connected to the Oregon Health and Science
University on Marquam Hill-now a 20-
minute drive away-by a four-minute aerial
tram ride.
The neighborhood Williams is building at
the base of the tram will connect 0 HSU and
PorclandState University. ensure that OHSU
can expand in the city instead of moving to
the suburbs, link these two centers of research
and education with downtown, and provide
3,000 housing units and 6,000 jobs.
In Tampa, Florida, a 2.S-mile-Iong streetcar
line has been a catalyst for $600 million worrh
of development, including 4,000 residential
units, according to Ed Crawford of the
Hillsborough fuea Regional Transportation
Authority. The sueercar connects downtown
with rhe historic Ybor City neighborhood and
with Channelside, a new loft and high-rise
residential and entertainment district.
"Suddenly all these disparate places have
become part of someplace," says Crawford.
"The streetcar has been an exercise in place
making." Like other projects, Tampa's line
was built and is operated by a patchwork of
funding sources, including an assessment dis-
trict and the sale of naming rights to the line,
cars, stations, and even streetcar seats.
More successes
Perhaps the most surprising success story is
Kenosha, Wisconsin, where a streetcar line has
spurred redevelopment of a 70-acre brownfield
in the hean of downtown. The city acquired
rhe property and built rhe two-mile-long line
to connect the site with an end-of.,.the-line
station for the Metra commuter rail system,
which runs to Chicago. "We built rhe streetcar
because we needed something to attract devel-
opers," says Ron Allen of the K.enosha Transit
Commission, "and they came running."
At 15 dwelling units per acre, the 400 new
condos and townhomes are "high-density by
local standards," says Allen, and are selling as
fast as they can be built.
Kenosha (pop. 9 t ,000) has been growing
rapidly as people from the Chicago area search
farther afield for affordable housing. Allen
says he hopes a commuter rail connection to
Milwaukee will atso be built.
These aren't the only success stories. In the
1980s, an historic trolley in downtown Dallas
enticed developers to a new, high-density,
mixed-use neighborhood called Uptown. "The
trolley gave it instant credibility as a place,"
says Art Lomenick, managing director of the
Trammel Crowe company. The trolley is be-
ing modernized by Dallas Area Rapid Transit
to use as a feeder line for the light rail system.
San Francisco began runningvinragetrolleys on
its old Market Street tracks in t 995; the hugely
popular F-LinealongthewaterlTont to Fisherman's
Wharf carries 20,000 daily riders. Memphis
used rhe federal funding it had been awarded for
an extension of Interstate 40 to build a streetcar
system instead; tracks are now being extended
out of downtown for light rail. And Charlotte,
New Orleans, San Jose, Boston, Seattle, and Little
Rock all have stteetcar lines and expansion plans.
According to Mariia Zimmerman, an aide
to Rep. Blumenauer, in many communities
it's not the transit agencies that are pushing
streetcar projects. It's the business commu-
nity or the tourism sector, or city hall. "Some
transit agencies don't know what to think of
streetcars." she says, "They come out of a
different planning process."
Zimmerman says streetcar proponents are
pushing for a change in federal funding crite-
ria for streetcar lines that would assess their
potential to stimulate economic development.
"We're arguing that we need to broaden the
definition of cost-effectiveness in a way that
gives more weight to the benefit side of the
cost -benefit analysis," she says.
Rep. Blumenauer wants to create a special
small starts funding program for streetcars in the
federal bill. Separate funding would ensure rhat
streetcars would not have to compete with rail
and bus projects for new startS funding.
Gloria Ohland is senior editor at ReconnectingAmerica
and the Center for Transit-Oriented Development,
based in Oakland, California. She is the coeditor (with
Hank Dittmar) of the new book, The New Transit
Town: Best Practices in Transit-Oriented Development.
CITY OF ROANOKE
Office of the Mayor
c. Nelson Harris
Mayor
July 6, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
C,,- ., J~-'-, ( .'
-.. V~ci,.fL _'"")
C. Nelson Harris
Mayor
CNH:snh
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853.1138
CityWeb: www.roanokegov.com
July 6, 2004
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to ~2.2'3711.A.3, of the Code of Virginia (950), as amended.
Sincerely,
Darlene L. Burcham
City Manager
DLB/f
cc: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 t t -1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: c1erk@ci.roanoke.va.us
July 6, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
I am attaching copy of the Roanoke City Electoral Board Abstract of Votes cast in the
General Election held in the City of Roanoke on Tuesday, May 5, 2004, certifying that
C. Nelson Harris, Beverly T. Fitzpatrick, Jr., Sherman P. Lea, and Brian J. Wishneff
received the largest number of votes for the Office of Mayor and City Council Members.
Oaths of Office were administered on Thursday, June 24, 2004, by the Honorable Judges
of the Twenty-Third Judicial Circuit, as follows:
C. Nelson Harris as Mayor for a term commencing July 1, 2004 and ending
June 30, 2008;
Beverly T. Fitzpatrick, Jr., as a Member of Council for a term commencing
July 1, 2004 and ending June 30, 2008; and as Vice-Mayor for a term
commencing July 1, 2004 and ending June 30, 2006;
Sherman P. Lea as a Member of Council for a term commencing July 1, 2004
and ending June 30, 2008; and
Brian J. Wishneff as a Member of Council for a term commencing July 1,
2004 and ending June 30, 2008.
With kindest personal regards, I am
S;A'... j~
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
N:\CKSM1\PARKER"CERTIFIG.A.TiON OF Ot,THS FOR NEWLY-ELECTED COlI,'IlC1L MEM8ERS.DOC
~
~
Roanoke City Electoral Board
Gilbert E. Butler; Jr., Chairman
Joanne P. Jones, Vice Chairman
Carl T. Tinsley, Sr., Secretary
May 7,2004
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal Building
Roanoke, VA 24011
Dear Mrs. Parker:
Pursuant to Section 24.2 - 675 of the Virginia Election Laws, attached is a certified copy
of the abstract of votes cast in the General Election for Mayor and City Council, held in
the City of Roanoke on May 4,2004.
Yours Truly,
~~i":y;J&~
Roanoke City Electoral Board
err, Sr., / byb
Attachment
Room 109, Municipal North 215 Church Avenue. S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke. Virginia 24005
(540) 853-2281
Fax (540) 853-1025
ABSTRACT OF VOTES
cast in the City of ROANOKE
at the May 4. 2004 General Election. for:
. Virginia.
MAYOR
NAMES OF CANDIDA TES AS PRINTED ON BALLOT
TOTAL Vons
RECEIVED
(IN FIGURES)
Alice P. Hincker
4.033
C. Nelson Harris
4.982
Delvis O. "Mac" McCadden
4.244
George A. Sgouros
111
Total Write-In Votes
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes ]
o
We, the undersigned Electoral Board, upon examination of the offICial records deposited with the Clerk of the Circuit
Court of/he election held on May 4, 2004, do hereby certify that the above is a true and correct Abstract of Votes cest
at said election and do, therefore, determine and declare that the following person has received the greatest number
of votes cast for the above office in said election:
C. Nelson Harris
Given under our hands this 6 th day of May, 2004.
A copy teste:
, Chairman
------
,Vice Chairman
, Secretary
/
CL\L.-1. _;14.~ .J~secretarY, Electoral Board
ABSTRACT OF VOTES
cast in the City of ROANOKE
at the May 4, 2004 General Election, for:
, Virginia,
MEMBER
CITY COUNCIL
AT LARGE
ENTER AT LARGE OR APPROPRIATE DISTRICT OR WARD NAME
NAMES OF CANDIDATES AS PRINTED ON BALLOT
TOTAL Vans
RECEIVED
((N FIGURES)
Wendy J. Jones
6,071
Beverly T. Fitzpatrick, Jr.
7,486
Sherman P. Lea
6.RR'l
Brian J. Wishneff
6.623
William H. "Bill" Carder
4,296
E. Duane Howard
R17
Angela Mays Norman
2,849
Total Write-In Votes
[Valid Write.lns + Invalid Write-Ins = Total Write-In Votes]
2
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Cirr;uit
Court of the election held on May 4, 2004, do hereby certify that the above is a true and correct Abstract of Votes cast
at said election and do, therefore, detennine and declare that the following person(s) has (have) received the greatest
number of votes cast for the above offica in said election:
Beverly T. Fitzpatrick
Sherman P. Lea
Brian J. Wishneff
Given under our hands this 5 th day of May, 2004.
\~"" (' r-
0, , \
>~A.\j\ \;0-... iu.;:) ~<:......
C(iaA () _ ;:J }id!A1Y-
G.--O. A.9 \1~ ~u1 ~ / Secretary, Electoral Board
, Chairman
A copy teste:
,Vice Chairman
. Secretary
COMPLETE THIS FORM ONLY IF (i) TOTAL NUMBER OF WRITE-INS IS 5% OR MORE OF THE TOTAL NUMBER
OF VOTES CAST FOR OFFICE OR (ii) A WRITE-IN CANDIDATE WAS ELECTED TO THE OFFICE.
WRITE-INS CERTIFICA TION
ROANOKE
U TOWN/COUNTY lU CITY
I2!l General 0 Special Election
CITY COUNCIL
May 4, 2004
OFFICE TITLE
AT LARGE
DISTRICT NAME OR NUMBER, IF APPLICABLE
Page 1 of
1
TOTAL VOTES
RECEIVED
(IN FIGURES)
WRITE-INS - SUMMARY
1. Invalid Write-Ins
o
ENTER TOTAL INVALID
2
ENTER TOTAl VAlID
2. Valid Write-Ins
3. Total Write-Ins ......................................
[ENTER THIS FIGURE ON LINE FOR TOTAL WRITE~N VOTES ON ABSTRACT FOR THIS OFFICE.)
2
ADD LINES 1 AND 2
VALID WRITE-INS. DETAIL
LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. ALL VALID WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED
ON LINE 2 ABOVE.
TOTAL VOTES
RECEIVED
(IN FIGURES)
Chris Chitum
2
CONTINUED ON PAGES
THROUGH
We, the undersigned Electora/ Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 4, 2004, do hereby certify that, with the continuation pages indicated, the above is a
true and correct certification of the write-in votes cast at said election for the office indicated above.
Given under our hands this 5 th day of May, 2004.
(! /' CAP ___.::J
, Chairman
A copy teste:
, Vice Chairman
, Secretary
j i,: .'.: .; .1 ~ ~ I
, ' , 7
J ,': 0
VIRGlNlA.:
JlN ThG c;mc,ulT COURT OPThE:j OTYOPROANOKG
JlN RG:
QUt\L1PJ[OlTION OP C. NGL,OON hARRleJ
M MRYOR OPThG OPThG on OPROANOKG
On this 24thth day of June, 2004, C. Nelson harris, who has been
duiy dected as Mayor of the City of Roanoke, Virginia for a term of four
years. commencing July 1, 2004, qualified for that office by taking and
subscribing before the undersigned judges the oath prescribed by law.
The Clerk shall spread a copy of this Order upon the common law
order book, and transmit duly certified copies of this Order to C. Nelson
harris and to the City Clerk.
~t1R, This 24th day of]u"" ~ O~-=
James R. eJ anson, Judge
arles N. D. ge
h~f.. ~/:r-
William D. Broadhurst. Judge
"
IVliLTON, CLERK
Deputy Clerk
r..1 1" Ll,j ;--1 Ii:
.. Ii '
,) , ' 8
. Ll 0
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Mayor of the City of Roanoke, Virginia, for a term of four years commencing
July 1, 2004 and ending June 30, 2008, according to the best of my ability.
?, ~YLbir~U!~
C. Nelson Harris
Subscribed and sworn to before me this 24th day of June 2004.
H:l.fNVESTlTURE\INVESTITURE OATHS. WPD
.1 :,. 'J 4 j .,:. l.li
I ,'"
',j .., IJ I~
VIRGINIA.:
IN The OIRunT COURT OPThe on OPROANOKe
INRe:
QUAlJflQ1TION OP MeMBeRS OP The
CbUNOL OPThe on OPROANOKe
On this 24thth day of June, 2004, Beverly T. fitzpatrick, Jr.,
Sherman :Q. Lea, and Brian J. Wishneff, who have been duly elected as
members of the Council of the City of Roanoke, Virginia for a term of four
years, commencing July 1, 2004, qualified for that office by taking and
subscribing before the undersigned judges the oath prescribed by law; and
Beverly T. fitzpatrick, Jr., having been duly selected as vice mayor of the
City of Roanoke, Virginia, for a term of two years, commencing July 1, 200~
likewise qualified for that office by taking and subscribing the oath
prescribed by law.
The Clerk shall spread a copy of this Order upon the common law
order book, and shall transmit duly certified copies of this Order to
Beverly T. fitzpatrick, Jr., Sherman :Q. Lea, and Brian J. Wishneff, and
to the City Clerk.
eNTeR: This 2
James R. Swanson, Judge
, arles N. Dorse, dge
Wg.,,--/ d-~ /_~
William D. Br6:;.dhurst, Judge
dge
TON,ClERK
eputy Cieri<
"1 :! 'l~ 4 U ~~j UJ
U466
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Beverly T. Fitzpatrick, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that i will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Member of the Council of the City of Roanoke, Virginia, for a
term of four years commencing July 1, 2004 and ending June 30, 2008; and as
Vice-Mayor of the City of Roanoke, Virginia, for a term of two years commencing
July 1, 2004 and ending June 30, 2006, according to the best of my ability.
Subscribed and sworn to before me this 24th day of June 2004.
,
Ju e of the Circuit Co
Twenty-Third Judi .. . It of Virginia
H:\INVESTlTURE\INVESTlTURE OA THS.WPD
I I:J 4 U !~ \~
Q 46 3
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Beverly T. Fitzpatrick, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United Slates of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Member of the Council of the City of Roanoke, Virginia, for a
term of four years commencing July 1, 2004 and ending June 30, 2008; and as
Vice-Mayor of the City of Roanoke, Virginia, for a term of two years commencing
Juiy 1, 2004 and ending June 30, 2006, according to the best of my ability,
Subscribed and sworn to before me this 24th day of June 2004.
Judg of the Circuit Court,
Twenty-Third Judic' 'rc
f Virginia
H:\INVESTITURE\INVESTlTURE OA THS.\VPD
I, 1.\ 'j '1 HI
JI 6 (~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman P. Lea, do solemnly swear (or affirm) that 1 will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1,2004 and ending June 30, 2008, according to the best of my ability.
~~JV~ G ~v-
Sherman P. Lea
Subscribed and sworn to before me this 24th day of June 2004.
d e of the Circ t' urt,
enty- Third Judicial Circuit of Virginia
H,IINVESTlTUREIINVESTlTURE OATHS, WPD
q 1 ,) 4 U iq HI
:) J 6 c
" , .J
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian J. Wishneff, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1,2004 and ending June 30, 2008, according to the best of my ability.
n.
Brian J. Wishneff
Subscribed and sworn to before me this 24th day of June 2004.
~-
Ju e of the Circuit Court,
Twenty- Third Judicial Circuit of Virginia
H:IINVESTlTUREltNVESTlTURE OATHS.WPD
"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36760-070604.
A RESOLUTION recognizing the Honorable Beverly T. Fitzpatrick, Jr., as a
member of the City Council and Vice-Mayor of the City of Roanoke.
WHEREAS, the Honorable Beverly T. Fitzpatrick, Jr., received the largest
number of votes of any candidate running for Council in the regular Councilmanic
election held on the first Tuesday in May, 2004, and was, therefore, elected Vice-Mayor
of the City for a two-year term commencing on July 1,2004, as provided by ~4 of the
Charter of the City of Roanoke;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
the Honorable Beverly T. Fitzpatrick, Jr., be, and he is, hereby recognized to be a duly
elected member ofthe Council ofthe City of Roanoke for a term commencing on the 1st
day of July, 2004, and continuing for a period offour years and until his successor shall
have been elected and qualified, and to- be the duly elected Vice-Mayor ofthe City for a
term commencing July 1, 2004, and continuing for a period of two years and until his
successor shall have been elected and qualified.
ATTEST:
City Clerk.
~\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36761-070604.
A RESOLUTION recognizing the services of the Honorable C. Nelson Harris as Vice-
Mayor of the City of Roanoke.
WHEREAS, the Honorable C. Nelson Harris was elected Vice-Mayor of the City of
Roanoke by virtue of receiving the largest number of votes in the Councilmanic election
held on the first Tuesday of May, 2002, and served in this office from July 1, 2002, to June
30,2004; and
WHEREAS, Mr. Harris has served diligently and with distinction as Vice-Mayor,
performing many and varied responsibilities required of him as Vice-Mayor in a selfless
manner while also honorably discharging his other duties on the City Council.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Mayor and Members of this body do hereby recognize and commend the
Honorable C. Nelson Harris for his outstanding service as Vice-Mayor of this City and
assure him of their continued support as he continues his service as a Member of Council,
and begins his tenure as Mayor of the City of Roanoke.
2. The Clerk is directed to transmit an attested copy of this Resolution to Mr.
Harris.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 15, 2004
File #132
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Troy A. (Drew) Harmon, Municipal Auditor
Dear Ms. Burcham and Gentlemen:
I am enclosing copy of Resolution No. 36762-070604 establishing a meeting
schedule for City Council for the Fiscal Year commencing July 1, 2004 and
terminating June 30, 2004, and rescheduling one regular meeting to be held in
the month of October 2004.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at an Organizational Meeting which was held on Tuesday, July 6, 2004,
and is in full force and effect upon its passage.
~"Y' ff~
Mary F.~er, CMC
City Clerk
MFP:ew
Enclosure
Pc: Rolanda B. Russell, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36762-070604.
A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year
commencing July 1, 2004, and terminating June 30, 2005, and rescheduling one regular
meeting to be held in the month of October 2004.
BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. This resolution establishes a schedule of regular meetings for City Council for
the Fiscal Year commencing July 1, 2004, and terminating June 30, 2005.
2. For such fiscal year, City Council shall hold regular meetings on the first and'
third Mondays of each month, at the following times of commencement:
(a) Unless otherwise provided by resolution of Council, each regular
meeting on the first Monday in each month shall commence at 9:00 a.m. for
the conduct of informal meetings, work sessions, or closed meetings.
Thereafter Council shall take up the regular agenda at 2:00 p.m. Council may
recess between the 9:00 a.m. session and the 2:00 p.m. session.
(b) Unless otherwise provided by resolution of Council, each regular
meeting on the third Monday in each month shall commence at 2:00 p.m. for
the conduct of regular business. The second meeting of each month shall be
recessed upon the completion of all business except the conduct of public
hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day
for the conduct of public hearings.
3. With regard to the regular meetings scheduled to be held on the first Monday
of each month, inasmuch as City officials and Council members will be attending the
Virginia Municipal League Annual Conference to be held on October 3-5, 2004, an
exception is noted herein and the regular meeting scheduled to be held on Monday, October
4,2004, is rescheduled to be held on Thursday, October 7,2004, and shall cornmence at 9:00
a.m., for the conduct of informal meetings, work sessions or closed meetings, and Council
will take up the regular agenda at 2:00 p.m. that day, in accordance with Paragraph 2(a) of
this resolution.
4. When any regularly scheduled Monday meeting shall fall on a holiday of the
City, such meeting shall be held on Tuesday next following.
5. All meetings of City Council shall be automatically adjourned at 11:00 p.m.,
unless a motion setting a new time for adjournment be made, seconded, and unanimously
carn ed.
6. Except for the 9:00 a.m. session of the regular meeting on the first Monday in
each month, which shall be held in Room 159 of the Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., in this City, all regular meetings of City Council shall be held in the
Council Chambers, Room 450, of the Municipal Building, unless otherwise provided by
resolution of Council.
7. City Council may prescribe a day or time other than that established by this
resolution or a meeting place other than that established by this resolution by adoption of a
resolution establishing a new meeting day, place or time. City, Council shall cause a copy of
such resolution to be posted adjacent to the door of the Council Chambers and inserted in a
newspaper having general circulation in the City at least seven days prior to the date of the
meeting at such amended day, time or place
8. This Resolution shall have no application to special meetings of City Council
called pursuant to 910 of the City Charter.
ATTEST: /7
A~jr~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE MAYOR
C. NELSON HARRIS
Mayor-
215 CHURCH AVENUE, S,W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1 ] 45
July 6, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Gentlemen:
Based upon your responses to previous communications, I am recommending the
following relative to the organization of the Council.
First, the liaison relationships identified in my letter to you of June 15, 2004, as being
unnecessary be eliminated, These would include liaisons to the following organizations
or committees:
Mill Mountain Advisory Committee
Roanoke Arts Commission
Roanoke Valley Convention and Visitors Bureau
City of Roanoke Transportation Safety Commission
Virginia Museum of Transportation
War Memorial Committee
Virginia CARES, Inc" Board of Directors
TAP Board of Directors
Mill Mountain Zoo
Roanoke Civic Center Commission
Explore Park
Downtown Roanoke, Inc" Board of Directors
Second, I recommend that Members of Council be appointed as liaisons to the
following:
Roanoke Valley Regional Cable Television Committee - Sherman Lea
Roanoke Valley-Alleghany Regional Commission - Brenda McDaniel
Virginia's First Coalition of Cities - Bev Fitzpatrick
New River Valley Commerce Park Participation Committee - Brian Wishneff
Virginia's First Regional Industrial Facility Authority - Brian Wishneff
Roanoke Redevelopment and Housing Authority - Bev Fitzpatrick
H:\Agenda.04\Committee Assignments.doc
,.
The Honorable Vice-Mayor and Members
of the Roanoke City Council
July 6, 2004
Page 2
Third, I recommend that the following Members of Council be appointed chairs of
committees as follows:
Audit Committee - Rupert Cutler
Personnel Committee - Alfred Dowe
Legislative Committee - Bev Fitzpatrick
Finally, there will be other Council liaison appointments that will arise for ad-hoc
committees or special projects. I would recommend we make those appointments at
the time the appointment becomes necessary. I respectfully request that the
recommendations contained in this letter be adopted during the organizational meeting
of Council under Agenda Item 8.
Cordially,
C. ~~fI;w ci-{6. .,~ - . ,
C. Nelson Harris
Mayor
CNH:sm
H:\Agenda.04\Committee Assignments.doc
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W., ROOM 452
ROANOKE, VIRGINIA 2401 1-1594
TELEPHONE (540) 853.2444
fAX: (540)853.1 ]45
C. NELSON HARRIS
Mayor
July 19, 2004
Mark C. McConnel, Chair
Roanoke Arts Commission
110 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. McConnel:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees, We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Roanoke Arts Commission at
the Council's Organizational meeting on Tuesday, July 6, 2004, please know that the
Members of Council appreciate the work of the Roanoke Arts Commission and
encourage you to feel free to contact us whenever we may be of assistance.
With kindest regards, I am.
Sincerely
e. ~+f~
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S, W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
David L. Kjolhede, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Kjolhede:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees, We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Roanoke Valley Convention
and Visitors Bureau at the Council's Organizational meeting on Tuesday, July 6, 2004,
please know that the Members of Council appreciate the work of the Roanoke Valley
Convention and Visitors Bureau and encourage you to feel free to contact us whenever
we may be of assistance.
With kindest regards, I am.
Sincerely
c. ~~-tf~
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
2 t5 CHURCH A VENUE, S. W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE (540) 853.2444
FAX: (540)853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Georgene Elmore, Secretary
City of Roanoke Transportation Safety Commission
Roanoke, Virginia
Dear Ms. Elmore:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the City of Roanoke Transportation
Safety Commission at the Council's Organizational meeting on Tuesday, July 6, 2004,
please know that the Members of Council appreciate the work of the City of Roanoke
Transportation Safety Commission and encourage you to feel free to contact us
whenever we may be of assistance.
With kindest regards, I am.
Sincerely
e.. ~n~'
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W., ROOM 452
ROANOKE, VIRGtN1A 24011-1594
TELEPHONE (540) 853.2444
FAX (540)853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Robert M. Dills, Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Dills:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Virginia Museum of
Transportation at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of the Virginia Museum of
Transportation and encourage you to feel free to contact us whenever we may be of
assistance.
With kindest regards, I am.
Sincerely
e.~~
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.2444
FAX (540)853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Sloan H. Hoopes, Chair
War Memorial Committee
2003 Maiden Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Hoopes:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the War Memorial Committee at
the Council's Organizational meeting on Tuesday, July 6, 2004, please know that the
Members of Council appreciate the work of the War Memorial Committee and
encourage you to feel free to contact us whenever we may be of assistance.
With kindest regards, I am.
Sincerely
c. r!~~--tr~.
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.2444
FAX (540) 853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Theodore J. Edlich, III, President
Virginia CARES, Inc.
P. O. Box 2868
Roanoke, Virginia 24001-2868
Dear Mr. Edlich:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Virginia CARES, Inc., Board of
Directors at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of Virginia CARES and
encourage you to feel free to contact us whenever we may be of assistance.
With kindest regards, I am.
Sincerely
(.~tI-~
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE, (540) 853.2444
FAX; (540)853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Theodore J. Edlich, III, President
Total Action Against Poverty Board of Directors
P. O. Box 2868
Roanoke, Virginia 24001-2868
Dear Mr. Edlich:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees, We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Total Action Against Poverty
Board of Directors at the Council's Organizational meeting on Tuesday, July 6, 2004,
please know that the Members of Council appreciate the work of Total Action Against
Poverty and encourage you to feel free to contact us whenever we may be of
assistance.
With kindest regards, I am.
Sincerely
e ~~-v:::
c, Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
2 t 5 CHURCH A VENUE, S. W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE (540) 853.2444
FAX (540)853-1145
C. NELSON HARRIS
Mayor
July 19, 2004
Beth Poff, Executive Director
Mill Mountain Zoo
P. 0, Box 13484
Roanoke, Virginia 24034
Dear Ms. Poff:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Board of Directors of the Mill
Mountain Zoo at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of the Mill Mountain Zoo and
encourage you to feel free to contact us whenever we may be of assistance,
With kindest regards, I am.
Sincerely
c. Y1.~~
.
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S, W., ROOM 452
ROANOKE, VtRGINIA 2401 1-1594
TELEPHONE; (540) 853.2444
FAX; (540) 853.] 145
C. NELSON HARRIS
Mayor
July 19, 2004
Linda B. Vaught, Secretary
Roanoke Civic Center Commission
Roanoke, Virginia
Dear Ms. Vaught:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Roanoke Civic Center
Commission at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of the Roanoke Civic Center
Commission and encourage you to feel free to contact us whenever we may be of
assistance,
With kindest regards, I am.
Sincerely
e. ~-tt:-.:
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S, W., ROOM 452
ROANOKE, VIRGINtA 24011-1594
TELEPHONE (540) 853.2444
FAX (540)853-1t45
C. NELSON HARRIS
Mayor
July 19, 2004
Deborah Pitts, Executive Director
Explore Park
3900 Rutrough Road, S. E.
Roanoke, Virginia 24014
Dear Ms. Pitts:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Explore Park Board of
Directors at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of Explore Park and encourage
you to feel free to contact us whenever we may be of assistance.
With kindest regards, I am.
Sincerely
e.. -yt~",-~__- .:.
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 240 I I. I 594
TELEPHONE (540) 853.2444
FAX: (540) 853-] 145
C. NELSON HARRIS
Mayor
July 19, 2004
David Diaz, President
Downtown Roanoke, Inc,
213 Market Street
Roanoke, Virginia 24011
Dear ML Diaz:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees, We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others, Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions,
Although no official Council liaison was appointed to the Board of Directors of
Downtown Roanoke, Inc" at the Council's Organizational meeting on Tuesday, July 6,
2004, please know that the Members of Council appreciate the work of Downtown
Roanoke, Inc" and encourage you to feel free to contact us whenever we may be of
assistance,
With kindest regards, I am,
Sincerely
~ ~~-,r::
C, Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
2 t5 CHURCH A VENUE, S. W., ROOM 452
ROANOKE, VtRGINIA 2401 1-1594
TELEPHONE, (540) 853.2444
FAX (540) 853.1145
C. NELSON HARRIS
Mayor
July 19, 2004
Nicole R. Ashby, Secretary
Mill Mountain Advisory Committee
210 Reserve Avenue, S, W,
Roanoke, Virginia 24016
Dear Ms, Ashby:
The Members of the Roanoke City Council recently reviewed all liaison relationships
with various City of Roanoke authorities, boards, commissions and committees. We
concluded that there is no established policy as to why official liaisons have been
formed with some groups and not with others. Therefore, the consensus of Council is to
limit the number of official liaison representatives to the City's various boards and
commissions.
Although no official Council liaison was appointed to the Mill Mountain Advisory
Committee at the Council's Organizational meeting on Tuesday, July 6, 2004, please
know that the Members of Council appreciate the work of the Mill Mountain Advisory
Committee and encourage you to feel free to contact us whenever we may be of
assistance.
With kindest regards, I am.
Sincerely
e. ~~<t1~
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vrrginia24011-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F, PARKER, CMC
City Clerk
February 10, 2005
File #110-526
The Honorable Brian J. Wishneff
Council Member
2913 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Wishneff:
At the organizational meeting ofthe Council of the City of Roanoke which was held
on Tuesday, July 6, 2004, you were appointed as a City representative to Virginia's
First Regional Industrial Facility Authority, to fill the unexpired term of William D.
Bestpitch, ending September 24, 2006.
Enclosed you will find a Certificate of Appointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish City of Roanoke representatives to Virginia's
First Regional Industrial Facility Authority with a Financial Disclosure Form. State
Code provisions require that all disclosures must be filed and maintained as a
matter of public record for a period of five years in the Office of the Clerk of the
governing body. Please complete and return the enclosed form to the undersigned
prior to assuming the duties of your office.
The Honorable Brian J. Wishneff
February 10, 2005
Page 2
Pursuant to 5ection 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
Sincerely,
0. "::J,~t~
City Clerk
MFP:ew
Enclosures
pc: Shelia Smith, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
Stephanie M. Moon, CMC, Deputy City Clerk
R. Brian Townsend, Acting Director, Economic Development
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at the organizational meeting of
Council which was held on the sixth day of July, 2004, BRIAN J. WISHNEFF was
appointed as a City representative to Virginia's First Regional Industrial Facility Authority, to
fill the unexpired term of William D. Bestpitch, ending September 24, 2006.
Given under my hand and the. Seal of the City of Roanoke this tenth day of
February, 2005.
A~ J.~
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian J. Wishneff, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative to Virginia's First Regional Industrial Facility
Authority, to fill the unexpired term of William D. Bestpitch, ending September 24, 2006,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
IJ,,~,'~
,
, iii-
. .....
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W" Room 456
Roanoke, Virginia 240t t-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #110-526
The Honorable Brian j. Wishneff
Council Member
2913 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Wishneff:
At the organizational meeting of the Council of the City of Roanoke which was held
on Tuesday, July 6, 2004, you were appointed as a City representative to the New
River Valley Commerce Park Participation Committee.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish the City of Roanoke representative to the New
River Valley Commerce Park Participation Committee with a Financial Disclosure
Form. State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a period of five years in the Office of
the Clerk of the governing body. Please complete and return the enclosed form to
the undersigned prior to assuming the duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
The Honorable Brian J. Wishneff
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City
representative to the New River Valley Commerce Park Participation Committee.
SA'~ 1. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Shelia Smith, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at the organizational meeting of
Council which was held on the sixth day of July, 2004, BRIAN J. WISHNEFF was
appointed as a City representative to the New River Valley Commerce Park Participation
Committee.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
A~J.~
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian J. Wish neff, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the New River Valley Commerce Park Participation
Committee, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
II' ~:~,' o:~.
, ....
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CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 t-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
July 14, 2004
File #110-448
SHEILA N. HARTMAN
Assistant City Clerk
---"
The Honorable Sherman P. Lea
Council Member
1638 Lonna Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Lea:
At the organizational meeting of the Council of the City of Roanoke which was held
on Tuesday, July 6, 2004, you were appointed as a City Council representative to
the Roanoke Valley Regional Cable Television Committee.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, 5. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
The Honorable Sherman P. Lea
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Council
representative to the Roanoke Valley Regional Cable Television Committee.
S;A~-/.~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Robert R. Altice, Chair, Roanoke Valley Regional Cable Television Committee,
616 South Maple Street, Vinton, Virginia 24179
Carolyn S. Ross, Clerk, Town of Vinton, 311 S. Pollard Street,
Vinton, Virginia 24179
Diane S. Childers, Clerk, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018
Elaine Simpson, Roanoke Valley Television Access Director,
541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at the organizational meeting of
Council which was held on the sixth day of July, 2004, SHERMAN P. LEA was appointed
as a Council representative to the Roanoke Valley Regional Cable Television Committee.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
AI l/L-
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman P. Lea, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Council representative to the Roanoke Valley Regional Cable Television Committee,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
. DEPUTY CLERK
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 t 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-l145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #110-526
Linda McMinimy, Director
Virginia First Cities Coalition
1108 East Main Street, Suite 1108
Richmond, Virginia 23219-3535
Dear Ms. McMinimy:
At the organizational meeting of the Council of the City of Roanoke which was
held on Tuesday, July 6, 2004, Vice-Mayor Beverly T. Fitzpatrick, Jr., was
appointed as a City representative, along with City Manager Darlene L.
Burcham, to the Virginia First Cities Coalition.
AY~1~
Mary F. Parker, CMC
City Clerk
pc: The Honorable Beverly T. Fitzpatrick, Jr.
Darlene L. Burcham, City Manager
Stephanie M. Moon, CMC, Deputy City Clerk
II'~:~
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, -
,
. . . "
.~ '.'-'
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401l-t536
Telephone: (540) 853.2541
Fax: (540) 853.1145
E-mail: c1erk@ci.roanoke.va.us
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #110-526
STEPHANIE M, MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable Brian J. Wishneff
Council Member
2913 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Wishneff:
At the organizational meeting of the Council ofthe City of Roanoke which was held
on Tuesday, July 6, 2004, you were appointed as a member of Virginia's First
Regional Industrial Facility Authority, for a term ending June 30, 2008.
Enclosed you will find a Certificate of appointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish City of Roanoke representatives to Virginia's
First Regional Industrial Facility Authority with a Financial Disclosure Form. State
Code provisions require that all disclosures must be filed and maintained as a
matter of public record for a period of five years in the Office of the Clerk of the
governing body. Please complete and return the enclosed form to the undersigned
prior to assuming the duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
The Honorable Brian J. Wishneff
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
Virginia's First Regional Industrial Facility Authority.
sn~ j.IL~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Shelia Smith, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
Stephanie M. Moon, CMC, Deputy City Clerk
Elizabeth A. Neu, Director, Economic Development
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at the organizational meeting of
Council which was held on the sixth day of July, 2004, BRIAN J. WISHNEFF was
appointed as a member of Virginia's First Regional Industrial Facility Authority, for a term
ending June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
A..." ! 12.J..
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian J. Wishneff, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution ofthe Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of Virginia's First Regional Industrial Facility Authority,
for a term ending June 30, 2008, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
_'A,~,~"'O,' c
~ ~~.' -.
,'" "
,. ,
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CITY OF ROANOKE
OFFICE OF CITY CLERK
2 t 5 Church A venue, S. W., Room 456
Roanoke, Virginia 24011- I 536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E~mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
MARY F, PARKER, CMC
City Clerk
July 14, 2004
File #110-326
SHEILA N. HARTMAN
Assistant City Clerk
The Honorable Brenda L. McDaniel
Council Member
2037 Carter Road, S. W,
Roanoke, Virginia 2401S
Dear Ms. McDaniel:
At the organizational meeting of the Council of the City of Roanoke which was held
on Tuesday, July 6, 2004, you were appointed as a member of the Roanoke Valley
Alleghany Regional Commission, to fill the unexpired term of William D. Bestpitch,
ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed,
Pursuant to Section 2,2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
The Honorable Brenda L. McDaniel
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Roanoke Valley Alleghany Regional Commission.
S;A'~ JP~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Wayne G. Strickland, Secretary, Roanoke Valley-Alleghany Regional
Commission
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at the organizational meeting of
Council which was held on the sixth day of July, 2004, BRENDA L. MCDANIEL was
appointed as a member of the Roanoke Valley Alleghany Regional Commission, to fill the
unexpired term of William D. Bestpitch, ending June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
/1,~ j.~
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brenda L. McDaniel, do solemnly swear (or affirm) that I will support the
Constitution ofthe United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member ofthe Roanoke Valley Alleghany Regional Commission
to fill the unexpired term of William D. Bestpitch ending June 30, 2006, according to the
best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-t536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.vaus
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk:
MARY F_ PARKER, CMC
City Clerk
July 14, 2004
File #110-178
John P. Baker, Executive Director
Roanoke Redevelopment and Housing Authority
P. O. Box 6459
Roanoke, Virginia 24017-0359
Dear Mr. Baker:
At the organizational meeting of the Council of the City of Roanoke which was
held on Tuesday, July 6, 2004, Beverly T. Fitzpatrick, Jr., was appointed as
Council liaison to the Roanoke Redevelopment and Housing Authority.
S~"~ 1. P ~
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: 5ue Marie Worline, Secretary, Roanoke Redevelopment and Housing
Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359
Stephanie M. Moon, CMC, Deputy City Clerk
/~
WHEREAS, {he Nalianal Recreation and Park Association brings visibility to
parks and recreation, and quality sports programs; and
WHEREAS parks, recreation activities and leisure experiences provide
opportunities for young people to live, grow and develop into contributing
members of society; and
WHEREAS, parks and recreation create lifelines and continuous life
experiences/or older members of the community; and
WHEREAS, parks and recreation agencies provide outlets for physical
activities, socializations and stress reducing experiences and generate
opportunities for members of the community to come together through fun-filled
recreational pursuits; and
WHEREAS, parks, playgrounds, ball fields, nature trails, open spaces,
community and cultural centers and historic sites make communities attractive
and desirable places to live, work, play and visit and contribute to ongoing
economic vitality; and
WHEREAS, parks, greenways and open space provide a. welcome respite from
our fast-paced, high tech lifestyles, while protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals,
families, groups, and the entire community which impacts positively upon the
social, economic, health and environmental quality of the community.
NOW, THEREFORE, /, C. Nelson Harris, Mayor of the City of Roanoke,
Virginia, encourage a1/ citizens to participate' in their choice of pleasurable
activities to find refreshment and renewed vitality in their lives, and do hereby
proclaim the month of July, 2004, throughout this great AI/-America City, as
PARKS AND RECREATION MONTH.
Given under our hands and the Seal of the City of Roanoke this second day of July
in the year two thousand and four.
Mary F. Parker
City Clerk
~ ~TTEj!L
C. Nelson Harris
Mayor
C-l
REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL
May 3, 2004
10:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
May 3, 2004, at 10:00 a.m., in the Emergency Operations Center Conference
Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Council Member William D. Bestpitch presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15,
Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 36193-010603 adopted
by Council on January 6, 2003, which changed the time of commencement of
the regular meeting of Council to be held on the first Monday in each month
from 12:15 p.m. to 9:00 a.m., and Resolution No. 36679-042204 adopted on
Thursday, April 29, 2004, which changed the time of commencement of the
May 3, 2004 Council meeting from 9:00 a.m. to 10:00 a.m.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe, Jr., and Beverly T. Fitzpatrick, Jr.----------------------------------4.
ABSENT: None--------------------------------------------------O.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt arrived late.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
CITY COUNCIL: A communication from Mayor Ralph K. Smith requesting
that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committee appointed by Council, pursuant
to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the
body.
Mr. Cutler moved that Council concur in the request of the Mayor that
Council convene in Closed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick------4.
NAYS: None--------------------------------------------------O.
ckwbllminule$04\OS0304
1
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene a Closed Meeting to discuss acquisition of real property for
public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to ~2.2-3711
(A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Dowe moved that Council concur in the request of the City Manager
that Council convene in Closed Meeting as above described. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick--------4.
NAY5: None----------------------------------------------------0.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to ~2.2-3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
Mr. 'Fitzpatrick moved that Council concur in the request of the City
Manager that Council convene in Closed Meeting as above described. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick--------4.
NAYS: None----------------------~-----------------------------0.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation, pursuant to 92.2-3711(A)(7), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Attorney to convene in Closed Meeting as above described. The motion was
seconded by Mr. Cutler and adopted by the follOWing vote:
ckwbl\minutes04\OS0304 2
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick--------4.
NAYS: None----------------------------------------------------0.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by such counsel, pursuant to
~2.2-3711(A)(7), Code of Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Attorney to
convene in Closed Meeting as above described. The motion was seconded by Mr.
Fitzpatrick and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick--------4.
NAYS: None----------------------------------------------------0.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by such counsel, pursuant to
~2.2-3711(A)(7), Code of Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request of the City Attorney to
convene in Closed Meeting as above described. The motion was seconded by Mr.
Fitzpatrick and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, and Fitzpatrick--------4.
NAYS: None----------------------------------------------------0.
(Mayor Smith, Vice-Mayor Harris, and Council Member Wyatt were not present
when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION; AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
DOCKET:
With
concerning
regard to a report included on the 2:00 p.m., Council agenda
a recommendation of the Roanoke Arts Commission in connection
3
ckwbl\minutes04\050J04
with the "Unity" Sculpture, question was raised as to how the City can avoid
incurring costs in connection with the Unity Sculpture; whereupon, the City
Manager advised that it is anticipated that Council will refer the report of the
Roanoke Arts Commission to City staff for report and recommendation; the intent
is to prepare a document indicating the availability of the specific location for a
certain period of time, while specifying that cost of the Unity Sculpture will be
without City participation. She added that there is a possibility that the sponsor of
the Unity Sculpture will attend the 2:00 p.m. Council session to express his
disapproval of the site recommended by the Arts Commission.
The City Manager further advised that Parks and Recreation staff have
indicated that installation of the Unity Sculpture should anticipate expenses
associated with removal or relocation in the future due to expansion/renovation
of the main library.
Following discussion and in further clarification, the City Manager advised
that Council has not taken a position on the library issue, other than that the
library project will not involve a renovation/expansion at the current location, but
will be relocated either to the area closest to Elm Avenue or to another location.
Council Member Cutler inquired about Consent Agenda Item C-2, rezoning
of the Patrick Henry High School site to INPUD and reducing the size of the
campus from 11 to two buildings. He asked that reduction of storm water run off
be considered as a part of reconstruction of the high school.
Dr. Cutler also addressed the Deer Management Program and advised that
when dividing the $37,000.00 cost of the program into 109 deer, the cost per
deer is $340.00 and suggested that the City engage in a more efficient deer
management program next year.
The City Manager called attention to the possibility of re-engaging the firm
that expressed an interest in performing the activity through the baiting method
for next year.
Dr. Cutler called attention to information from the Federal Highway
Administration, which is operating under a partial year authorization through the
Transportation Act, that will provide reduced funding for the Dr. Martin Luther
King, Jr. Bridge project. He stated that the anticipated amount of funds for the
project from the Federal Government will be reduced from $500,000.00 to
$290,000.00, and inquired as to the effect of deceased funding on the bridge
project.
The City Manager stated that the City has been advised on several
occasions that Federal funding must be used for a vehicular bridge, although the
City has been advised that there may be occasional permitted closure of the
bridge for special events and/or activities; the City has already appropriated
ckwbllminutes04\050304 4
funds for bridge improvements, and the assumption has been that funds from the
Federal Highway Administration could be used for some, if not all of the proposed
improvements; funding will be at a lesser amount and will reduce the number of
improvements that can be made; and proposed improvements will be prioritized
by the Dr. Martin Luther King, Jr. Memorial Committee which will meet later this
month.
(Mayor Smith and Council Member Wyatt entered the meeting.)
The City Manager recognized Kenneth H. King, Jr., Manager, Streets and
Traffic, for a briefing on a proposed traffic signal at Aviation Drive and Towne
Square, N. W.
Mr. King advised that it has been suggested that the addition of a traffic
signal at Aviation Drive and Towne Square Boulevard would be appropriate to
more clearly designate the entrance to the Roanoke Regional Airport and to
enhance traffic flow leaving Towne Square and the Crossroads Mall areas. He
stated that Transportation Division staff met with representatives of the
development community and the Airport to discuss potential benefits and
concerns to each party, and staff has developed a conceptual sketch of a potential
intersection configuration which would permit motorists to exit from Towne
Square Boulevard to Aviation Drive and combine the existing entrance to the
Airport and Thirlane Drive into a single access to Aviation Drive. He stated that a
traffic simulation model has been developed which indicates that traffic will
function acceptably under the proposed scenario.
Before the project proceeds, Council Member Wyatt suggested that the
agreement with the Virginia Department of Transportation regarding Airport Road
be reviewed to ensure that the proposal is not in conflict with provisions of the
agreement.
Mr. King advised that the same presentation will be made to the Roanoke
Regional Airport Commission at its meeting on May 19, 2004; the primary goal is
to improve the Airport entrance in addition to other improvements; pending
favorable comments from the Airport Commission, City staff will make
appropriate refinements in the conceptual plan and prepare a cost estimate prior
to initiating discussions with the development community and Airport officials to
determine potential funding opportunities.
The City Manager advised that with the approval of Council, City staff will
proceed as above described by Mr. King and re-submit the matter to Council
following discussion with the development community, Roanoke Regional Airport
officials, including more precise cost estimates and sharing of costs by the
airport, the development community and the City of Roanoke.
ckwbl\mim,lIes041050304
5
The City Manager advised that officials of Yellow Cab Company appeared
before Council on March 15, 2004, and submitted a request for rate increase, at
which time the matter was referred to the City Manager for report; City staff has
evaluated the request and reviewed information on the rate structure/regulations,
if any, by a number of Virginia localities. She called on R. B. Lawhorn,
representing the Office of Management and Budget, for a briefing.
Mr. Lawhorn advised that as a result of questions by Council, staff of the
Department of Management and Budget surveyed localities in the Commonwealth
of Virginia with regard to the regulation of not only taxicabs, but rates as well;
and staff conferred with the Virginia Municipal League and the City Attorney's
Office and requested a review of taxicab regulations by the Police Department.
He stated that the Chief of Police is of the opinion that the Commissioner of the
Revenue should be responsible for issuing taxicab permits, which is similar to a
for hire vehicle, inasmuch as the Police Department is not involved in the
regulation of taxicabs, other than if a complaint is filed and the Police
Department is called upon to undertake an investigation.
ckwbl\minutes0410S0304
He advised that:
.
The petition currently before Council represents the first
request for an increase in taxicab rates in approximately four
years. The last rate increase was approved by Council on
June 4, 2000.
.
Yellow Cab reports increased costs; i.e.: insurance rates have
increased over 35 per cent, repair costs have gone up over
25 per cent, fuel costs have increased over 30 per cent and
labor costs have gone up over 20 per cent in the four year
period.
.
Based on the above referenced increased costs, it would
appear that Yellow Cab is justified in requesting an increase
in rates to help offset current expenses.
.
Yellow Cab wishes to increase the meter drop rate which is
currently $1.80 for the first 1/8 mile trip, or the initial drop
rate, to $2.80 for the first 1/8 mile, and the remaining
additional 1/8 increment, or 2 cents per, 1/8 section, is not
the subject of change.
.
The average taxicab ride in the City of Roanoke is
approximately three miles, or $6.40, and if the proposed
increase is approved by Council, the fare will increase to
$7.40.
6
. The Company advises that the proposed increase is in line
with the current practice of other localities.
. The petition submitted by Yellow Cab lists rates charged by
taxicab companies in seven other Virginia municipalities, five
of which are localities on which the City of Roanoke obtained
information, and a comparison reveals that the rates are
basically the same.
. When considering the charge for a three mile trip in each of
the localities surveyed and comparing the proposed $7.40
rate in Roanoke City, the City of Roanoke would have the
highest rate of any locality surveyed; a customer's cost in the
City of Lynchburg would be the cheapest at $6.60 for a three
mile round trip, and the cost to a passenger in Manassas or
Woodbridge would be closest to Roanoke's projected cost at
$7.35 for a three mile trip; however, he noted that other
localities may be in the process of reviewing changes to their
rates.
. Officials of Yellow Cab Company have pointed out, and it was
verified in Roanoke's research, that taxicab companies in the
City of Roanoke do not levy some of the additional charges
that are imposed by a number of operators in other localities.
Based on the above information, Mr. Lawhorn advised that the request of
Yellow Cab Company appears to be warranted, but the larger issue is whether or
not the City of Roanoke wishes to continue to regulate taxicab rates in general.
He presented copy of survey results from 27 different localities, including
members of Virginia's First Cities Coalition and noted that all seven localities
represented in the First Cities Coalition currently regulate taxicabs and taxicab
rates. He stated that among the localities that surround the City of Roanoke; i.e.:
Roanoke County, Bedford County and Botetourt County, none regulate taxicab
rates; the Town of Vinton and the City of Salem have enacted ordinances that
regulate rates and advise that they do not engage in a great deal of rate
regulation, even though they have enacted ordinances; the Town of Blacksburg is
the only nearby locality that actively regulates rates and the Town Code specifies
the maximum rate that can be charged, although taxicab companies operating
within the Town of Blacksburg can charge less than what is actually set forth in
the Town Code. In summary, he stated that the survey revealed that 18 of the 27
localities surveyed regulate taxicab rates and nine do not.
Question was raised as to the position of Yellow Cab Company with regard
to deregulation of taxicab companies by the City; whereupon, William Roberts,
President, Yellow Cab Company, advised that Yellow Cab is strongly opposed to
ckwbl\minutes04\050304 7
deregulation for various reasons, more specifically, when rates are deregulated,
operators can set their own rates and when taxicab companies, such as Yellow
Cab Company and others, commit to large sums of investment in capital
resources for their businesses, they do not want to be undermined by an operator
who can conceivably operate with one or two vehicles and set their own rates.
Therefore, he stated that regulation and stability are needed to ensure factors
such as safety of passengers and fairness among operators and passengers.
Council Member Wyatt advised that the City of Roanoke subsidizes the
Unified Human Services Transportation System (RADAR) as a means of
transportation for disabled persons through Valley Metro and questioned whether
or not it would be more cost effective for some citizens to use taxicabs as
opposed to RADAR as a means of transportation.
There was discussion in regard to whether the same rate is charged valley-
wide by local cab companies; whereupon, Mr. Roberts advised that the meter rate
is based upon the rates charged by the locality in which the trip originates.
An observation was made by a Member of Council that it could be a
disincentive for drivers to be helpful if a charge is not imposed for extra services,
such as helping passengers with luggage, etc. Mr. Roberts responded that Yellow
Cab Company prefers to encourage drivers to help citizens as much as possible,
as opposed to offering incentives through add on charges so as to avoid
complaints from passengers about being over charged, etc.
The City Manager advised that any vendor has the right to respond to the
City's request for proposals to provide service for disabled persons, although
RADAR has been the primary respondent over a number of years; and while some
passengers currently using RADAR could use taxicabs, there are others who
require special facilities such as a handicap lift, etc.
The City Attorney advised that there is no legal requirement for the City of
Roanoke to regulate taxicab rates; in reviewing the matter, it was discovered that
the City does not impose a fee for taxicab permits; a number of hours are
devoted each year by City staff to regulating the program, therefore, Council
might want to give consideration to implementing a basic permit fee for taxicab
service.
In, response to a previous question by Council for information on the
charge(s) imposed by RADAR, the City Manager advised that RADAR charges
$14.10 per ride, a fee of $2.S0 is paid by the passenger, and Valley Metro,
through Federal, State and local sources, subsidizes the RADAR ride by $11.60
per passenger.
It was the consensus of Council that the City Manager will submit a report
at the next meeting of Council on Monday, May 20, 2004, recommending
ckwbllminules04\050304 8
,approval of the rate increase requested by Yellow Cab Company.
The City Manager called upon Michael Etienne, Director, Department of
Housing and Neighborhood Services, for a briefing on the Southeast by Design
project.
Mr. Etienne advised that:
. In 2001, Council adopted a new neighborhood revitalization
strategy aimed at building strong neighborhoods and a
sound economy.
. The goal of the strategy is to target resources in specific
neighborhoods to spur redevelopment and to improve
quality of life in Roanoke's neighborhoods.
. Expected outcomes of Southeast by Design are:
Provide better neighborhood planning and community
involvement
Provide better community services
Eliminate blight through property acquisition,
demolition, renovation and new construction
Provide for traffic calming measures
Provide incentives for business/commercial rehabilitation
. Impact of Southeast by Design: crime declined by 65 per
cent, calls for service declined by 25 per cent and a
neighborhood watch program was started.
. 15 properties were acquired for redevelopment (eight
homes were sold and/or under construction, two
demolitions for new construction, five undeveloped
properties to the contractors for bids); 12 renovation
loans were provided to existing owners; and 39 repair
grants were provided to area residents.
. Photographs were reviewed of the following houses purchased
and renovated by Blue Ridge Housing Development
Corporation:
522 6th Street-1700 square feet, four bedrooms, two baths,
full basement, new siding, new roof, HVAC-Before rehab
value: $23,900.00 and after rehab value: $72,500.00
ckwbl\minutcs04\OS0304
9
ckwbl\minutcs04\050304
702 Jamison Avenue, S. E. - 2300 square feet, three
bedrooms, 1.5 baths, roof, detached garage, new siding,
HVAC - Before rehab value: $30,300.00 and after rehab
value: $81,500.00
Allison Avenue, S. E. - Duplex, each side has 1200 square
feet, three bedrooms, two baths, HVAC, new roof and siding,
property was marketed as one structure, owner lives in one
side and rents out the other - Before rehab value:
$57,700.00 and after rehab value sales price: $129,950.00
. Properties which are homeowner/rehab by the Roanoke
Redevelopment and Housing Authority:
1117 Bullitt/Highland Avenue, S. E. - Before Rehab
value: $45,200.00 and after rehab: appraised value
$92,000.00
1107 Bullitt Avenue, S. E. - Before Rehab value:
$43,600.00 and after rehab: appraised value:
$75,000.00
716 Jamison Avenue, S. E. - Before Rehab Value:
$28,700.00 and after rehab: appraised value:
$79,500.00
.
Homes under construction include: 708 Jamison Avenue, S E.,
533 6'h Street, S. E., and 515 6th Street, S. E.
.
Other visible improvements include 15 facade improvement
grants to existing businesses, supporting new commercial
developments to include a grocery/drug store and a car
repair garage, and traffic calming measures.
.
Business Facade Improvement Grants include: the
Presbyterian Community Center, Bill's Auto Sales at 804
Tazewell Avenue, B & F Home Center at 1636 Dale Avenue,
Domino's Pizza and Beltone at 325 A & B Elm Avenue, Ellis
Auto Body at 404 9th Street, Frank R. and Mary E. Radford at
1207 Jamison Avenue, K&T Investments at 829 Tazewell
Avenue, Sarver's Construction Company at 801 Bullitt
Avenue, Saleeba's Grocery at 926 Tazewell Avenue, Clem
Enterprises at 907 Tazewell Avenue, Bobby Scruggs at 1024
Jamison Avenue, Salvation Amy Thrift Store at 828 Jamison
Avenue, Polumbos at 1302 Tazewell Avenue, Valley Express
10
at 504 13th Street, Star City Food Center at 509 13th Street
and RYTLLC - Robert Young at 1302 Jamison Avenue.
· Traffic calming measures will improve the attractiveness of
the corridor, improve public safety and slow down traffic.
· Southeast by Design partners include: Southeast by Design
Steering Committee, Historic Belmont Preservation, Southeast
Action Forum, Southeast Roanoke Christian Partnership, Faith
Works, Roanoke Redevelopment and Housing Authority, Blue
Ridge Housing Development Corporation, Presbyterian
Community Center, Regional Housing Network, various
departments from the City of Roanoke, Virginia Tech, First
UnionjWachovia Bank, First Citizens Bank, SunTrust Bank,
Wells Fargo Mortgage Company, The Roanoke Times, and
numerous newspaper articles highlighting the status and
accomplishments of the project.
In response to a statement that crime has declined by 65 per cent and calls
for service have declined by 25 per cent, the Mayor requested additional
information with regard to specific blocks.
The Reverend David Walton representing the Southeast by Design Steering
Committee, expressed appreciation on behalf of the southeast community. He
advised that the community was specifically concerned about housing and
infrastructure, traffic and safety, the appearance of the neighborhood, and the
lack of or the need for available and affordable health care; and since inception of
the Southeast by Design Project in May 2001, the City and the southeast
community have worked together to uphold the partnership. He stated that
funding for Southeast by Design will end on June 30, 2004; however, the Steering
Committee wishes to continue to meet, and propose the follOWing beginning in
July 2004: aggressively market the Southeast by Design project beyond southeast
Roanoke, therefore, the Southeast by Design Steering Committee will host a
breakfast meeting attended by representatives of the Roanoke Valley Realtors
Association, civic leaders and large business leaders to discuss the Southeast by
Design project and to provide an opportunity to dialogue with residents of the
southeast community in order to begin to market southeast to those persons who
market the Roanoke Valley region on a daily basis; there is a need to continue
community involvement programs such as a garden club that will have the
potential to spread beyond the JamisonjBullitt corridor into other areas of
southeast Roanoke; and the Southeast by Design Steering Committee will
continue to meet on a regular basis, with the goal of rotating in new members at
the end of July, acting as a kind of "think tank" with resources offered by
representatives of the Roanoke Redevelopment and Housing Authority, Blue Ridge
Housing Development Corporation, the Police Department and other persons who
have been actively involved in the program.
c:kwbl\minutes04\OS0304 11
The City Manager advised that Southeast by Design has been a successful
project, residents have been patient with the City while the City learned a new and
different way of doing business, and while the City engaged in an overly
ambitious schedule which took two years as opposed to the one year that was
originally envisioned. She stated that the willingness of southeast Roanoke to
serve as the pilot project, to learn with the City, to allow the City to make
mistakes, and to determine where improvements are needed in the future has
been of assistance to City staff. Even though the commitment of funds ends to
the southeast neighborhood on June 30, 2004, she stated that the City will be
working through December 31, 2004, on traffic calming improvements,
additional rehabs and new construction; Southeast by Design is still a work in
progress and Council will receive another briefing at the end of the calendar year.
The City Manager called upon Beth Neu, Economic Development Director,
for a briefing on the Grow America Fund.
ckwbl\minutes04\050304
Ms. Neu advised that:
.
The City was approached by the Roanoke Valley/Allegheny
Regional Commission in response to a recently adopted
Economic Development Strategy to form a regional business
loan pool through the National Development Council's (NDC)
Grow America Fund.
.
The NDC partners with local municipal economic
development staff to offer the financing and development
resources to benefit the small business community.
.
The NDC is a United States Treasury Certified Development
Financial Institution and a Certified Development Entity and
may be able to use the benefits of that status to bring more
money and technical assistance to the City of Roanoke.
.
In order to make the loan pool viable, the NDC believes that
a regional approach would work best for the Roanoke area;
the NDC currently operates a Grow America Fund program in
the City of Richmond; the Regional Commission is willing to
serve as the intermediary and to work with a group of
stakeholder communities in order to participate in the
program.
12
. Advantages of the program are:
The Grow America Fund leverages to the community loan
dollars to make the loans (i.e. they contribute to the pool
using SBA resources, typically four times the community
investment)
The NDC staff assists in marketing the program, assists in
originating and packaging the loans, analyzes loan
applications, determines credit worthiness, underwrites,
closes, services and collects the loans, works with local
banks, attorneys, CPAs, SBDCs etc., staff performs an
annual review of each loan, staff provides fiscal reporting
to the local client and training and capacity building
services to client staff.
NDC has extensive experience in small business financing
(has existed since 1969) and has closed 240 loans since
the GAF program began.
The NDC staff of former bankers, developers,
entrepreneurs, community and economic development
officials and government agency lenders understand the
needs and concerns of both the private and public sectors
and will provide technical assistance service to help client
communities be successful on a variety of projects.
. The GAF program differs from conventional lending by providing:
Patient Growth Capital - longer, more patient terms
means smaller monthly loan payments, giving the
borrower more time to reach full potential. Small loans-
GAF's loans range from $50,000.00 to $1,000,000.00.
Lower Down Payment-higher loan-to-value ratios allow
the business to maximize equity available for growth
capital. Lower Interest Rate-community development, not
profit, is the goal so NDC can provide lower interest rates.
Better Structure-GAF matches the term of the loan to the
life of the assets being financed and matches debt service
to available cash for repayment.
Costs include: an annual management fee, contribution to
the loan pool and the City will have to provide some
marketing and staff time.
ckwbl\minUles04\OS0304
13
Timeline for entering into an agreement with the NDC:
identify participating communities by mid-May, prepare
Memorandum of Understanding between the Regional
Commission and the participating communities by mid-
June (start working with local bankers, etc., to promote
the program), enter into the Agreement with NDC by mid-
July, and roll out the program by August 1, 2004.
Ms. Neu recommended an initial contribution by the City of Roanoke of
$200,000.00 to the loan pool.
It was the consensus of Council that the City of Roanoke will participate in
the Grow America Fund.
At 12:15 p.m., the Mayor declared the Council meeting in recess until
12:45 p.m., at which time Council convened in Closed Session in the Council's
Conference Room, Noel C. Taylor Municipal Building.
At 2:00 p.m., on Monday, May 3, 2004, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., C. Nelson Harris, Linda F. Wyatt, and Mayor
Ral ph K. Smith-------------------------------------------------------7.
ABSENT: None-------------------------------------------------O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Kenneth B. Wright,
Pastor, First Baptist Church, 310 N. Jefferson Street.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS-RESCUE MISSION: The Mayor presented a proclamation
declaring the month of May 2004, as Rescue Mission Month.
PROCLAMATIONS-WATER RESOURCES: The Mayor presented a proclamation
declaring the week of May 2 - 8, 2004, as National Drinking Water Week.
ckwbl\minutes04\050304 14
PROCLAMATIONS-LANDMARKSjHIST. PRESERVATION: The Mayor presented
a proclamation declaring the week of May 3 - 9, 2004, as National Historic
Preservation Week.
PROCLAMATIONS-TOURISM: The Mayor presented a proclamation declaring
the week of May 8 - 16, 2004, as National Tourism Week.
PROCLAMATIONS-INSURANCE: The Mayor presented a proclamation
declaring the week of May 10 - 16, 2004, as Cover the Uninsured Week.
ACTS OF ACKNOWLEDGEMENT:
ARCHITECTURAL REVIEW BOARD:
On behalf of the Architectural Review Board, Chairman Robert N. Richert
presented awards for the following:
ckwbllminutes04\050304
.
H-1 District - FNB Bank Building, 302 Market Street. When the
newly merged FNB Bank (with Salem Bank & Trust) was
interested in relocating to the downtown Market area after 88
years in its former location near the Municipal Building, the
owners and the architect had to overcome many obstacles to
fit a modern bank into a historic storefront. With the help of
Sonny Tarpley, President of Salem Bank & Trust, William and
Gale Sowers, former owners of the building, and architect
Peter Clapsaddle, the bank building was renovated internally
and externally.
.
H-1 District: Signage on the Wigmore Building at 309 Market
Street. When the owner of the building, Sherwin Jacobs,
wanted to market his building and to acknowledge its
historical significance, he hired Sign Design to propose the
right signs to complement the building. After much work by
the owner, AI Williams, and the designer, Dan Moore, working
with the Architectural Review Board, they arrived at a series of
attractive and informative signs that not only describe the
history of the building, but provide a directory of the upper
floors. The signs are an asset to the City Market area and
provide a good example for appropriate sign design and
location.
15
. H-2 District - Renovation of 433 Albemarle Avenue by Pitman
Construction Company. The apartment building was vacant
and placarded by the City before Bud and Walt Derey, father
and son owners of Pitman Construction Company, purchased
the property in 2002 and started renovation. After working
cooperatively with the Architectural Review Board, the bUilding
and its former carriage house apartment were restored by the
Derey's and are now a contributing property to the historic
streets cape .
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion is
desired, the item will be removed from the Consent Agenda and considered
separately.
AUDIT COMMITTEE: Minutes of a meeting of the Audit Committee which
was held on Monday, AprilS, 2004, were before the body.
Topics of discussion included Internal Audit Reports:
A. Treasurer Turnover
B. Clerk of the Circuit Court
C. Parks and Recreation
D. Fixed Assets
E.
Audit Committee meetings for the remainder of the calendar year:
o Tuesday, July 6, 2004
o Thursday, October 7, 2004
o Monday, December 20, 2004 (at 1:00 p.m.)
Mr. Bestpitch moved that the minutes of the Audit Committee be received
and filed. The motion was seconded by Mr. Fitzpatrick and adopted by the
following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and Mayor Smith--------------------------------"---------------------7.
NAYS: None---------------------------------------------------0.
ckwbl\minLites04\OS0304
16
ZONING-SCHOOLS: A communication from the City Manager advising that
the plan for reconstructing Patrick Henry High School calls for ten of the current
eleven buildings on the campus to be demolished, with a new three-story,
330,000 square foot building to be constructed to replace the demolished
buildings, was before Council.
It was further advised that the current zoning of the subject property is RS-
1, Residential Single-Family District, which restricts structures to a maximum
height of 35 feet; a rezoning of the property to INPUD, Institutional Planned Unit
Development District, is recommended; the INPUD District would permit the uses
existing and proposed for the property, allow for structures up to a maximum
height of 45 feet, and encourage efficient redevelopment of the site; and the
INPUD District is intended to encourage harmonious development of institutional
uses and mixed-use campus developments.
The City Manager explained that Vision 2001-2020, the City's
Comprehensive Plan, recommends the efficient redevelopment of existing sites
within the City and the improvement of the City's educational facilities; and
consolidation of Patrick Henry High School from the current 11 building campus
into two buildings reduces the impervious areas of roof, sidewalk, and driveways,
consistent with Vision 2001-2020'5 recommendation for limiting impervious
surfaces to reduce storm water runoff.
The City Manager recommended that she be authorized to file a petition to
rezone the Patrick Henry High School property, located at 2102 Grandin Road,
S. W., Official Tax No. 1460101, from RS-1, Residential Single-Family District, to
INPUD, Institutional Planned Unit Development District.
Mr. Bestpitch moved that Council concur in the request of the City Manager.
The motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and Mayor Smith-----------------------------------------------------7.
NAYS: None---------------------------------------------------0.
ckwhJlminules04\0503D4
17
COMMITTEES-PENSIONS-HOTEL
HOUSING/ AUTHORITY:
ROANOKE
CONFERENCE
CENTER-
The following reports of qualification were before Council:
Michael W. Hanks as a member of the Board of Trustees, City of
Roanoke Pension Plan, to fill the unexpired term of D. Duane
Dixon, resigned, ending June 30, 2004;
C. Nelson Harris as a member of The Hotel Roanoke
Conference Center Commission, for a term ending April 12,
2008; and
Rich G. McGimsey as a member of the Fair Housing Board, for a
term ending March 31, 2007.
Mr. Bestpitch moved that the report of qualification be received and filed.
The motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and Mayor Smith-----------------------------------------------------7.
NAYS: None---------------------------------------------------0.
Mr. Robert Craig, 701 12'h Street, S. W., inquired if Council transacts
business with The Hotel Roanoke Conference Center Commission and, if so, he
expressed concern that there may be a conflict of interest inasmuch as Vice-
Mayor Harris serves as both a Member of City Council and a member of The Hotel
Roanoke Conference Center Commission.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ckwbl\minulCs04\050304
18
ACTS OF ACKNOWLEDGEMENT-THE NEW CENTURY COUNCIL: Lisa Isom,
President, The New Century Venture Center, advised that on April 26, 2004, the
New Century Venture Center was named the 2004 Randall M. Whaley Incubator of
the Year by the National Business Incubation Association, which award recognizes
overall excellence in business incubation. She stated that the Whaley award is the
Association's most prestigious award; and the new Century Venture Center was
selected from over 1,000 member incubators throughout the world. She further
stated that prior to receipt of the Whaley award, the New Century Venture Center
was recognized for having graduates of the year in 2002 in the service
manufacturing category and graduates in the technology category in 2003; many
things contributed to the recognition, including diversity of programs, success of
tenant and graduate companies, operating on a conservative shoestring budget,
and completing the job with a staff of two full time employees and one part time
employee. She added that since opening in 1996, the Center has assisted over 75
companies, 26 of which have graduated from the Center and have continued their
operations throughout the Roanoke Valley; the Center currently houses 24
tenants who operate 27 businesses and employ approximately 70 persons; the
Center operates a mixed use incubator, with current occupancy including 18
service companies, five technology firms, and one bioscience firm; 15 of the firms
represent women and minority owned businesses; those businesses responding
to the tenant and graduate survey for 2003 indicated gross revenues of over $7
million and total payrolls of $2.4 million; the Center assists with all types of
entrepreneurs and have experienced success in each category, from technology
to service companies, to assisting entrepreneurial residents of public housing and
home based businesses; a strong training program is provided offering affordable
training in all aspects of business operations; the Venture Out Program provides
service to businesses not physically located within the Center; and other factors
that have had a direct influence on the success of the Center include continuity of
leadership in staff and the Board of Directors, creation of an entrepreneurial
environment for businesses, and assistance provided to clients through advisory
teams composed of volunteers from the Roanoke Valley and surrounding
communities. She advised that Roanoke's New Century Venture Center has been
well represented, is recognized as a leader in the incubation industry and is often
used as a model for other programs throughout the country.
On behalf of the Board of Directors, Ms. Isom offered assistance to the City
of Roanoke in the operation and growth of Warehouse Rowand advised that
including the project under the umbrella of the New Century Venture Center
would allow the Center to expand its capability to provide additional space
options and services to companies that wish to be located in the downtown area,
but also need the nurturing that is provided by a full-fledged incubation
program.
ckwbl\minutes04\050304
19
BUDGET -ROANOKE VALLEY RESOURCE AUTHORITY: A communication from
the City Manager transmitting a request of the Roanoke Valley Resource Authority
to present its proposed Annual Budget for fiscal year 2004-2005, was before
Council.
Pursuant to the Member Use Agreement, John R. Hubbard, Chief Executive
Officer, Roanoke Valley Resource Authority, presented the proposed 2004-2005
Annual Budget of the Roanoke Valley Resource Authority, in the amount of
$8,628,515.00.
Mr. Dowe offered the following resolution:
(#36680-050304) A RESOLUTION approving the annual budget of the
Roanoke Valley Resource Authority for fiscal year 2004-2005, upon certain terms
and conditions.
(For full text of Resolution, see Resolution Book No. 68, Page 438.)
Mr. Dowe moved the adoption of Resolution No. 36680-050304. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and MayorSmith-----------------------------------------------------7.
NAYS: None---------------------------------------------------0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
COMMITTEES-YOUTH: The City Manager called upon Marion Vaugh-
Howard, Youth Planner, for a briefing on the Youth Commission.
Members of the Youth Commission, i.e.: Cari Kelso, Co-Chair; Kathryn
Hatam, Co-Chair; Alisha Childress, Vice-Chair; and Ashley Johnson, Special
Projects Coordinator, participated in the briefing.
ckwbl\minutes04\050304
20
They advised that:
. A Youth Forum was held on November 22, 2002, which was
attended by students from local high schools who identified a
need for an official "voice for the youth".
. Based upon an identified need, a Youth Commission was
established consisting of 20 active appointed and volunteer
members who attend regular meetings of the Commission.
. A Youth Retreat was held in March 2003 which addressed team
building, overcoming differences/group dynamics,
identification of key priority issues and identification of
leadership.
. Initiatives planned and/or missions accomplished include:
Representation on the Roanoke Neighborhood
Advocates Committee
A Resource Directory Guide
A Youth Fitness Program
A Youth Student Grant Program
A Youth Nutritional Program
Youth Internships and Employment
. The Resource Guide and Youth Directory will provide a
community resource database for youth services, stakeholders,
and list available services and resources.
. Youth Internships and Employment will act as partners with
Youth Service organizations for placement, partner with. the
Roanoke City Library department, provide on the job training
and work ethic development, partner with City departments for
placement, and provide internships for 65 young people.
. The Youth Student Grant will involve Mill Mountain Theatre,
Boy Scouts Camp grants, Dumas Drama Guild, Addison
Garden, and Youth Police Academy Summer Program.
ckwbllrninUlcs04\OS0304
21
ckwbl\minules04\OS0304
. The Youth Commission co-sponsored World Changers on July
12-19, 2003, which provided volunteer services to residents
of the City of Roanoke, provided "goodie bags" to out of town
volunteers, and distributed Popsicles along with the City
Manager and Assistant City Manager.
. National Youth Service Day celebration was held on April 17,
2004, which recognized 400+ youth volunteers for
participation in service projects.
.
The Youth Commission was invited to present at the 2004
National Prevention Through Recreation Services Conference,
youth representatives participated in a panel discussion on the
formation of the Youth Commission and the presentation was
based on 40 developmental assets and healthy youth
development.
.
"Rock the Park" which was held on September 20, 2003,
provided an opportunity for special event programming for the
City's youth, which included a youth concert, games and food
in Elmwood Park, with local/out of town youth talent
performances.
.
A School Safety Task Force/Youth Citizenship Summit will be
held on May 5, 2004, which will be a follow up to Town
Meetings on school safety, group discussions will be facilitated
on student involvement in school safety issues, the meeting
will be attended by 200 students from City schools, with 18
youth facilitators/recorders and 34 adult volunteers from City
departments.
.
Student Government Day will be held on May 27, 2004, which
will introduce youth citizens to City of Roanoke government
positions, highlight the Public Works Department, allow
participants to shadow government officials, and allow for
special recognition.
.
Preston Recreation Center will offer a location to develop a
safe community place for young people to "call their own";
implement programs for "young people by young people",
provide intergenerational programs within the facility, and
create educational mentoring and social development skills.
22
. The succession plan calls for recruitment of new members,
extending recruitment to middle school students, and a Youth
Commission Retreat.
. The Strategic Business Plan calls for an advocate for youth and
adolescents in the City of Roanoke, to identify needs for Youth
Services in the community, to provide special event program
opportunities, and to develop a Youth Leadership Academy.
. City Council's Vision Plan calls for development of an
addendum to the City's Comprehensive Plan - a "Youth
Comprehensive Plan" and development of an addendum to the
Vision Plan - "Youth Vision Plan".
Representatives of the Youth Commission expressed appreciation to
Council for its continued support and for providing opportunities for the Youth
Commission to be the voice of all young people within the City of Roanoke, which
demonstrates that "this is the city which continues to care about its children."
ITEMS RECOMMENDED FOR ACTION:
ROANOKE CIVIC CENTER-ENVIRONMENTAL POLICY: A communication from
the City Manager advising that the Virginia Department of Environmental Quality
(DEQ) is requesting that the City of Roanoke enter into a Consent Order with the
Commonwealth of Virginia Waste Management Board to resolve certain solid
waste disposal issues identified on City owned property located adjacent to the
City's Public Works Service Center; in the Consent Order, DEQ acknowledges that
the solid waste identified on City owned property located adjacent to the City's
Public Works Service Center has been properly removed from the site and no
further remediation or closure activities are currently being requested; while the
City is admitting the jurisdictional allegations in the Consent Order, the City is
not admitting the factual allegations or legal conclusions contained within the
Consent Order; and the City is agreeing to pay $3,000.00 in settlement of alleged
violations in order to resolve the matter.
It was further advised that negotiations to develop the Consent Order
included representatives of the City's legal counsel, the City's environmental
consultant, and staff from the City and the Department of Environmental Quality.
The City Manager recommended that she be authorized to execute the
Consent Order on behalf of the City of Roanoke with the Department of
Environmental Quality and the Commonwealth of Virginia Waste Management
Board, and to make payment to the Treasurer of Virginia, through DEQ, the
amount of $3,000.00 for settlement of alleged solid waste violations and to
execute other documents and to take such further action as may be needed to
conclude the matter.
ckwbl\minutes04\050304
23
Mr. Fitzpatrick offered the following resolution.
(#36681-050304) A RESOLUTION authorizing the City Manager to execute
for and on behalf of the City a Consent Order with the Commonwealth of Virginia
Waste Management Board and the Department of Environmental Quality (DEQ)
resolving certain solid waste disposal issues involving City owned property
located adjacent to the City's Public Works Service Center, upon certain terms and
conditions; and authorizing the City Manager to take such further action and to
execute and provide such further documents as may be necessary to comply with
and implement the provisions of such Consent Order.
(For full text of Resolution, see Resolution Book No. 68, Page 439.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36681~050304. The
motion was seconded by Mr. Cutler.
Council Member Bestpitch called attention to a number of concerns that
have been raised regarding the future impact of the materials that were found at
. the specified location; i.e.:
. On August 25, 2003, two crushed 55 gallon drums containing
dried paint and three empty drums were excavated during
construction activities; and there was no soil staining, odor, or
any other evidence that any of the material had leaked out of
the drums.
. On September 9, 2003, a partially crushed 55 gallon drum was
excavated during construction activities; the contents of the
drum and approximately 60 tons of soil, some of which was
petroleum contaminated, were removed and disposed of
properly; following removal of the approximately 60 tons of
soil, there was no staining, odor, or any other evidence of
release in the soil that remained in place at the site, and all of
the contamination was removed.
. On October 7, 2003, one 30 gallon drum containing paint, and
four five gallon pails containing paint were excavated; there
was no soil staining, odor, or any other evidence of a release
from any of the containers, and none of the matter had leaked
into the soil.
ckwbl\mitTUles04\OS0304
24
. On December 30, 2003, one partially crushed 55 gallon drum
containing absorbent material was excavated; the drum, its
contents and approximately seven tons of petroleum
contaminated soil were removed for disposal, properly
disposed of, and all petroleum contaminated soil was removed
from the site.
Mr. Bestpitch stated that he was not suggesting that any of the above was
not a problem, or that it should not have been corrected once it was found;
everyone is in agreement that none of the material should have been disposed of
improperly at this location or at any other location; many people have different
ideas about what should be done with the property in the future; however,
whatever happens to this particular site, at some point in the future, it should be
known that there is no reason for any person to think that there is any type of
toxic waste situation, or any type of hazard that will prevent a productive use of
the property. He advised that for the record, it should be stated that there is no
reason for any citizen to think that there is any danger resulting to any citizen
from future use of the site.
Council Member Cutler advised that the site of the proposed new
stadium/amphitheater is now one of the cleanest and safest sites in the
Commonwealth of Virginia; the City of Roan'oke could have disagreed with the
Department of Environmental Quality and gone to court over the matter, which
. would have cost the City far more than the $3,000.00 fine the City has agreed to
pay; and the City of Roanoke has pledged to the Department of Environmental
Quality and to itself that it will be a model of compliance with environmental.laws
and regulations in the future. He reiterated the remarks of Mr. Bestpitch that the
site at Orange Avenue and Williamson Road is free of contamination.
Resolution No. 36681-050304 was adopted by the following vote:
.
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Wyatt, and
MayorSmith~--------------------------------------------------------6.
NAYS: None---------------------------------------------------0.
(Vice-Mayor Harris was out of the Council Chamber when the vote was recorded.)
ckwbl\minutes04\050304
25
BUDGET-ROANOKE CIVIC CENTER: The City Manager submitted a
communication advising that on December 2, 1999, Roanoke Pro Football, .LLC,
doing business as the Roanoke Steam, entered into an agreement with the City of
Roanoke to provide Arena Football 2 games at the Civic Center Coliseum; in
March 2000, the City purchased Arena Football equipment in the amount of
$168,671.00; in 2002, the team acquired new owners, but the City terminated
the agreement when the new ownership group filed for bankruptcy; the City was
left with Arena Football equipment that was used for only two seasons; previous
attempts to sell the equipment proved unsuccessful; however, in March 2004,
owners and managers of the Wichita Falls Thunder expressed an interest in
acquiring the equipment; and after folloWing the required procedures, the
majority of the equipment was sold for $45,000.00, and remaining equipment
will be used at the Civic Center and Victory Stadium.
It was further advised that proceeds from the sale of the equipment can be
used to address needed improvements such as repair of the stage and
replacement of seats in the Civic Center Auditorium.
The City Manager recommended that Council authorize the Director of
Finance to establish a revenue estimate, in the amount of $45,000.00, from the
sale of equipment and appropriate funding to Account No. 005-550-8623-9003
(Seat Refurbishing Auditorium and Coliseum) where the funds may be used for
capital improvements.
Mr. Fitzpatrick offered the following budget ordinance:
(#36682-050304) AN ORDINANCE to appropriate funding received from the
sale of Arena Football equipment, amending and reordaining certain sections of
the 2003-2004 Civic Facilities Fund Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 440.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36682-050304. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Wyatt, and
MayorSmith---------------------------------------------------------6.
NAYS: None---------------------------------------------------0.
(Vice-Mayor Harris was out of the Council Chamber when the vote was recorded.)
ckwbl\minutes04\050304
26
CITY MARKET-BUDGET: The City Manager submitted a communication
advising that the City opened bids for the replacement of the City Market Building
HVAC on March 4, 2004; two bids were received from local contractors, with the
low bid being $1,568,245.00; and variance between the two bids was
approximately six per cent.
It was further advised that estimated cost of the project is $965,000.00; the
higher than expected bids reflect the difficulty of work in an historic building that
will remain in retail food service operation throughout construction; the project
also requires limiting the contractor's work times and the site presents difficult
construction staging and material storage challenges.
It was explained that City staff, with the low bidder and Design Engineer,
have reviewed the project, in an effort to identify opportunities to reduce cost; in
order to meet budget limits, it is necessary to design a less efficient and less
flexible heating and cooling system, which, while meeting the budget, will not
provide the desired comfort and operational flexibility needed in the City Market
Building.
The City Manager recommended that Council proceed with the HVAC
replacement project as currently designed; increased funding requirements of
$700,583.00 will be addressed by using several sources as detailed below;
additional funding beyond the contract amount will be used for miscellaneous
project expenses including advertising, prints, test services, minor variations in
bid quantities, and unforeseen project expenses.
The City Manager further recommended that Council appropriate funds to
Market Building Improvement, Account No. 008-530-9767, in the amount of
$74,333.00 from unappropriated CMERP (001-3323); and transfer funds from the
following accounts to Market Building Improvements, Account No. 008-530-
9767:
Life Insurance Premium Savings
Roanoke Valley Detention Commission
Main Library Improvements
Greater Gainsboro Land Acquisition
Municipal South Elevators
120 Commonwealth Avenue
Maintenance of Fixed Assets
001-250-9110-1130
001-121-2130-2008
008-052-9640-9003
008-410-9653-9003
008-530-9792-9132
008-530-9816-9003
001-440-4330-3057
$164,807.00
$150,000.00
$ 8,285.00
$139,519.00
$ 43,799.00
$ 19,840.00
$100,000.00
Mr. Cutler offered the following budget ordinance:
ckwbl\miIlUles04\050J04
27
(#36683-050304) AN ORDINANCE to appropriate funding for the City
Market Building HVAC System Replacement, amending and reordaining certain
sections of the 2003-2004 General and Capital Projects Funds Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 441.)
Mr. Cutler moved the adoption of Ordinance No. 36683-050304. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and MayorSmith-----------------------------------------------------7.
NAYS: None---------------------------------------------------0.
CITY ATTORNEY:
CITY CODE-SCHOOLS: The City Attorney submitted a written report
advising that during his absence while on vacation, Council elected to extend the
application deadline until April 19, 2004, for candidates for two School Board
positions; the Assistant City Attorney advised that such extension is permissible
under law; however, if the Council elects to appoint one or more of the applicants
who applied after March 10, 2004, 99-17 of the City Code will need to be
amended, inasmuch as the section provides that the "Council shall elect school
trustees only from among those persons, including incumbent trustees, who have
declared their candidacy by March 10 of each year."
It was explained that the procedure adopted by Council for appointment of
School Board members is more detailed and cumbersome than that which is
required by State law; the procedure was streamlined in 2001, and the Council
may wish to further streamline the procedure in order to allow more flexibility in
the application process.
Mr. Bestpitch offered the following ordinance:
(#36684-050304) AN ORDINANCE amending 99-17, Candidate's
application, of Article II, Procedure for Election of School Trustees, Chapter 9,
Education, Code of the City of Roanoke (1979), as amended; by removing the
March 10 deadline for filing of applications by candidates for election of school
trustees; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 443.)
ckwbllminules04\OS0304
28
Mr. Bestpitch moved the adoption of Ordinance No. 36684-050304. The
motion was seconded by Mr. Fitzpatrick and adopted by,the (ollowing vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
and MayorSmith-----------------------------------------------------7.
NAYS: None---------------------------------------------------0.
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the City of Roanoke for the month of March 2004.
There being no discussion, without objection by Council, the Mayor advised
that the Financial Report for the month of March 2004 would be received and
filed. '
REPORTS OF COMMITTEES:
ROANOKE ARTS COMMISSION: Mark C. McConnel, Chair, Roanoke Arts
'Commission, presented a written report on behalf of the Arts Commission
advising that several months ago, the Roanoke Arts Commission recommended to
Council that the City accept a sculpture entitled, "Unity" by local artist Judith
Damon; the Arts Commission appointed a site selection committee composed of
Commission members to detetmine possible sculpture installation locations on
City property; the site selection committee recommended to the Arts Commission
a site in Elmwood Park; the Arts Commission voted to accept the location, met
with the Director of the Department of Parks and Recreation and the Parks and
Recreation Advisory Board because the site is located on City park property; the
Arts Commission' and the Department of Parks and Recreation concur in
recommending that Council dedicate this site for installation of the Unity
sculpture, and also recommends that the artist be given one year to install the
sculpture. He stated that the artist has indicated that donations for the work of
art and installation will be at no cost to the City of Roanoke.
Herb Detweiler, President, JRD ART, advised that he has been working with
the Roanoke Arts Commission to identify an appropriate and viable site for the
sculpture in the downtown Roanoke vicinity. He expressed concern that the site
proposed by the Roanoke Arts Commission in ElmwoodPark will not work; in
order to donate the sculpture to the City, it will be necessary to raise a large sum
of money from citizens and businesses in the Roanoke Valley, therefore, it will be
crucial to the success of fund-raising that potential donors will be able to see the
proposed site as a good location; i.e.: it is easily seen and accessed by the
general public.
ckwbl\minules04\050304
29
He advised that if the sculpture must be located in Elmwood Park, two
. suggestions are offered; i.e.: the first suggestion involves a site that would not be
obscured by the large rocks and is near the library courtyard; the slope of the hill
provides that the partly exposed lower side of the supporting base could
accommodate a bronze plaque that the artist intends to install listing the names
of major donors; and the second suggestion, which is the ideal location, is to
move the sculpture off the hill to the corner of Elm Avenue and Jefferson Street.
He stated that there is about 46 feet of space between the sidewalk and the
present bricked area, allowing ample room to place the sculpture on a 30 - 35
foot star of red paving bricks; nothing presently located at this corner site would
need to be disturbed, except the short connecting sidewalk into the present
bricked area; and this location would maximize the ability of people to see the
sculpture and provide an exciting and inspiring welcome to those persons using
this busy corridor to the downtown area.
It was the consensus of Council to refer the recommendation of the
Roanoke Arts Commission and alternate recommendation(s) offered by Mr.
Detweiler to the City Manager for report to Council
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-CHURCHES: Council Member Bestpitch
called attention to the 50'h Anniversary Service of the Unitarian Universalist
Church on Saturday, May 1, 2004, and advised that William M. Hackworth, City
Attorney, who is a member of the Church has written a 50 year history of the
Unitarian Church which is available for purchase.
ACTS OF ACKNOWLEDGEMENT-HOTEL ROANOKE CONFERENCE CENTER: The
Mayor commended The Hotel Roanoke and Conference Center upon receipt of the
Double Tree Pride Award.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
ckwbl\minutes04\050304
30
ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
expressed appreciation to Council Member Wyatt for her motion to hold in
abeyance the construction of a new stadium/amphitheater at the Orange
Avenue/Williamson Road site until the new Council is seated on July 1, 2004. He
stated that the City of Roanoke has a stadium (Victory Stadium) that is worth
preserving in memory of World War II veterans, and Victory Stadium can be
renovated like other historic buildings in the City of Roanoke such as The Hotel
Roanoke and the railroad station which now houses the O. Winston Link Museum.
He added that if Victory Stadium is renovated and properly promoted, it can be a
money making venture for the City of Roanoke.
COMPLAINTS- TAXES-CITY EMPLOYEES: Mr. Robert Gravely, 729 Loudon
Avenue, N. W., advised that City properties are not being utilized to their fullest
potential and referred to the Public Works Service Center on Courtland Road,
N. E., which should be used as a base operation for all City employees involved in
public works and parks and recreation activities. He also called attention to a
building on Shenandoah Avenue that could be used for vocational education
purposes. He stated that City properties are not being properly maintained; in
order to do a job correctly and efficiently, there must be an effective work force,
working under a satisfactory pay scale; and laws should be passed by Council for
the good of the people and only after input from citizens. He expressed concern
with regard to the low wages paid to City employees and stated that it is difficult
for any person to live off of $8.00 an hour in today's economy.
CITY MANAGER COMMENTS:
CITY MARKET-ACTS OF ACKNOWLEDGEMENT: The City Manager called
attention to the Chili Cook-Off and the Strawberry Festival which were held on the
City Market on Saturday, May 1, 2004, both of which were well attended by
citizens of the Roanoke Valley.
At 4:00 p.m., the Mayor declared the Council meeting in recess for
continuation of a Closed Session.
At 5:20 p.m., the Council meeting reconvened in the Council Chamber, with
all Members of the Council in attendance, except Council Member Dowe, Mayor
Smith presiding.
ckwbl\minutes04\050304
31
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Fitzpatrick moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Cutler and adopted by the following
vote:
AYES: Council Members Bestpitch, Cutler, Fitzpatrick, Harris, Wyatt, and
MayorSmith---------------------------------------------------------6.
NAYS: None----------------------------------------------------0.
(Council Member Dowe was absent.)
OATHS OF OFFICE-HOUSING/AUTHORITY: The Mayor advised that there is a
vacancy on the Roanoke Redevelopment and Housing Authority created by the
resignation of Joseph F. Lynn, and called for nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of Gregory M. Cupka.
There being no further nominations, Mr. Cupka was appointed as a
Commissioner of the Roanoke Redevelopment and Housing Authority, to fill the
unexpired term of Joseph F. Lynn, resigned, ending August 31, 2007, by the
following vote:
FOR MR. CUPKA: Council Members Bestpitch, Cutler, Fitzpatrick, Harris,
Wyatt, and Mayor Smith-----------------------------------------------6.
NAYS: None---------------------------------------------------0.
(Council Member Dowe was absent.)
CONVENTION AND VISITORS BUREAU: The Mayor advised that there is a
vacancy on the Roanoke Valley Convention and Visitors Bureau, and called for
nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of Morris Turner.
There being no further nominations, Mr. Turner was appointed as a City
representative to the Roanoke Valley Convention and Visitors Bureau, for a term
ending June 30, 2004, by the following vote:
ckwbl\minotes04\050304
32
FOR MR. TURNER: Council Members Bestpitch, Cutler, Fitzpatrick, Harris,
Wyatt and Mayor Smith------------------------------------------------6.
(Council Member Dowe was absent.)
At 5:25 p.m., the Mayor declared the meeting in recess_until Friday, May 7,
2004, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, at which time Council will engage in fiscal year
2004-2005 budget study; Council will meet with the Roanoke City School Board
in a joint Budget Study Session on Monday, May 10, 2004, at 8:30 a.m., in Room
159; a Budget Study Session is scheduled for Tuesday, May 11, 2004, at 8:30
a.m., in Room 159, if necessary; and the fiscal year 2004-2005 budget will be
adopted at a Special Meeting of Council on Thursday, May 13, 2004, at 2:00 p.m.,
in the City Council Chamber.
The meeting of Roanoke City Council reconvened on Friday, May 7, 2004, at
8:30 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe, Jr. (arrived at 9:00 a.m.), Beverly T. Fitzpatrick, Jr., C. Nelson Harris, Linda
F. Wyatt and Mayor Ralph K. Smith--------------------------------------7.
ABSENT: None--------------------------------------------------O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
OTHERS PRESENT: Council Member-Elect Sherman P. Lea; Ann H. Shawver,
Deputy Director of Finance; George C. Snead, Jr., Assistant City Manager for
Operations; M. Don Caldwell, Commonwealth's Attorney; Brenda L. Hamilton,
Clerk of Circuit Court; and Sherman M. Stovall, Acting Director, Office of
Management and Budget.
BUDGET: The City Manager advised that the purpose of the meeting was to
convene in the Council's 2004-2005 Fiscal Year Budget Study.
The City Manager advised that she was requested by a Member of Council
to provide information regarding the staffing level of Constitutional Officers, and
staff seeks direction from the Council; whereupon, she called upon Sherman M.
Stovall, Acting Director, Office of Management and Budget, to review charts
showing the number of authorized Compensation Board positions and the change
in funding for the Sheriff/Jail, Treasurer, Commissioner of the Revenue,
Commonwealth's Attorney and Clerk of the Circuit Court:
ckwbl\minUles04\050304 33
Constitutional Officer
State Compensation Board Positions - City of Roanoke Positions
Constitutional Office Compensation City of Roanoke Comments
Board Positions Positions
Sheriff /Jail 205 209 Four positions added duri,
FY 2003-04. Cost offset b
Inmate Fee.
Treasurer 14 15
(1 (1
position not position not
funded) funded)
Commissioner of 12 16
the Revenue
Commonwealth's 20 17 Includes Cost Collection p'
Attorney (3 (2 from collection efforts.
positions not positions not
funded) funded)
Clerk of Circuit 27 23 State Compensation Board
Court (1 not provide funding. Roan
position not keeps all of the fees collec
funded)
Change in Funding
I I
FY 2005 FY 2005 Change In
Constitutional Office Budget Increase State Funding Local Share Funding
Sheriff/Jail $1,092,765 ($798,166) $811,217
Treasurer $20,935 ($7,166) $28,101
Commissioner of the $29,191 ($7,276) $36,467
Revenue
Commonw $65,10J ($12, $77,919
alth's Attornev 18)
Mr. Stovall advised that:
.
Estimates established in the recommended budget for
Constitutional Officers are based on the adjusted fiscal year
2004 estimate which was revised after the City adopted the
fiscal year 2003 budget, inasmuch as the State, to date, has not
adopted a budget.
ckwbllminutes 04\050304
34
. The table shows the change in local Sheriff funding based on
the fiscal year 2005 budget increase, the anticipated change in
State funding, and an increase in local Sheriff funding of
$811,217.00 for fiscal year 2005, which is driven by the
addition of four positions that are offset by the inmate
Collection fee; and the cost of VRS retirement increase, in the
amount of approximately $400,000.00 - $500,000.00, which
contribution rate increased from 11 per cent to 16.46 per cent.
. The reduction in State funding is the result of an adjustment in
the revenue estimate since the Compensation Board provided
the City with an erroneous revenue estimate for fiscal year
2003, therefore, the estimate in the current year is
approximately $700,000.00 higher, and, in essence, the State
did not make an adjustment for the hold back of the revenue
that the City receives for housing Federal prisoners.
. Local share funding in the Office of City Treasurer will increase
approximately $28,000.00 due primarily to the cost of the pay
raise and other budget adjustments that are recommended for
fiscal year 2005.
. Local share funding for the Commissioner of the Revenue, will
increase $36,000.00; local share funding for the
Commonwealth's Attorney is projected to increase
approximately $ 78,000.00 some of which represents the cost of
pay raise adjustments and salary adjustments for certain
positions during the current fiscal year.
. Local share funding for the Clerk of Circuit Court will increase
by approximately $73,000.00 due to the pay raise and certain
other supplemental funding that is recommended for fiscal year
2005.
M. Don Caldwell, Commonwealth's Attorney, advised that:
.
Budget reductions for the Commonwealth Attorney's Office
were perceived as mandatory reductions, and he was of the
impression that he was required to reduce the budget of the
Commonwealth's Attorney in view of the fact that the State
was reducing its budget. In an office such as the
Commonwealth's Attorney which is practically all salaried and
is a service-oriented office, it means cutting positions.
ckwbl\minutes04\OS0304
35
. As related to Compensation Board positions, it behooves
Council to look to the individual Constitutional Officer to
provide the necessary input.
. The Commonwealth Attorney's Office is adequately staffed,
secretarial-wise, due to automation since attorneys are
computer literate and prepare their own briefs, etc.
. Associated with the budget reduction, the Commonwealth's
Attorney lost one attorney position, which means one less
attorney to try court cases.
. The City incorporated staff of the Commonwealth Attorney's
Office into the City's Pay Plan, which,in most instances, is a
better plan than the State's plan; and consequently, the City
is incurring more costs, however, in an office like the
Commonwealth's Attorney, salaries will be higher and
present a larger percentage per person than certain other
offices.
. He has worked diligently to hire experienced attorneys and
to offer competitive salaries for attorneys because there is a
definite advantage to sending an attorney into court with
10 - 15 years of experience versus an attorney with one to
two years of experience.
. It has been his goal that the Commonwealth Attorney's Office
will not be used as a training ground for attorneys to go into
private practice; therefore, the City's support over the years
has led to longevity, with one Commonwealth's Attorney who
has 23 years of experience and others who are nearing 19
and 16 years, therefore, professional services are prOVided
by the Commonwealth Attorney's Office.
Mr. Caldwell stressed the need to fill an attorney's position that has been
vacant for two years due to State budget cuts.
The City Manager clarified that the position referred to by the
Commonwealth's Attorney became unfunded two years ago when Council voted
to pass through to every organization and agency any State budget reductions, at
which time the Commonwealth's Attorney chose to keep the position vacant.
ckwbl\mimlles 04\050304
36
Brenda J. Hamilton, Clerk of Circuit Court, advised that:
. The Clerk of Circuit Court's operational budget in fiscal year
1999-2000 was $140,000.00 and has steadily decreased.
. The Clerk is responsible for supplying personnel for the courts
of the Twenty Third Judicial Circuit.
. Due to the work load of the Clerk's Office, she is requesting
funds for a position that has not been filed for over a year.
. Judges of the Twenty-Third Judicial Circuit have expressed a
need for four court reporters, as opposed to the current
staffing level of two which requires moving Deputy Clerks from
other assignments for court duty.
. Revenue producing measures have been discussed with the
City Manager; i.e.: charging $.50 per copy which could
generate as much as $8,700.00 in a two month period if
properly collected through a card system for tracking
purposes.
The City Manager clarified that $25,000.00 was made available to the Clerk
of Circuit Court for the purchase of automatic indicators for copy billing
purposes, with the understanding that as soon as the system demonstrates that
the Clerk is collecting in the $8,000.00 range, the vacant position in the Clerk's
Office could be filled; however, it now appears that the Clerk is expressing a need
to fill the position in advance of receiving the automatic indicators for billing
purposes.
It was further clarified that approximately $30,000.00, which includes
fringe benefits, will be needed for the position.
The Mayor requested a comparison of Police Department staffing levels
versus Sheriff/Jail staffing levels of comparable size Virginia cities.
Following discussion, it was the consensus of Council to include funds in
the fiscal year 2004-2005 budget to fill the attorney position in the
Commonwealth Attorney's Office and the Deputy Clerk position in the Office of
Clerk of Circuit Court.
ckwbl\minutes04\050304
37
The Director of Finance reviewed the following changes in local revenues
and local revenue estimates:
Local Revenues
FY 2004-05 FY 2004-05
5 Change % Change
Total Local Revenues 55,369,534 3.27"4
Real Estate Tax 53,543,53 I 6.4%
Personal Property Tax (5120,867) (.52%)
Prepared Food and Beverage Tax 5225,905 3.0%
Business License Tax 5268,290 2.4%
Sales Tax 51,042,000 5.8%
Transient Room 5 I 10,000 5.1%
Bank Stock (517,000) ( 1.67"4)
All Other Local Revenues 5317,675 .78%
(Public Service Tax, Franchise Fees,
Fines, Charges for Services, etc.) ~
Changes in Local Revenue Estimates
· Personal property tax
- Estimate reduced by $521.000 in light of reduction In
current year levy
· Public service corporation tax
- Estimate increased $321,000 as a result of higher
assessments in FY04
· Bank stock tax
- Estimate increased by $200,000 based upon increase
in FY04 levy .
· Charges for services - sanitation
- Revenue estimate for loose leaf collection removed, a
reducti on of $166,000.
Mr. Hall advised that:
. The total recommended budget is now approximately $212
million, or $166,000.00 less than that which was originally
recommended.
ckwbllminutes04\050304
38
. The revenue increase is about $6.9 million, or down by
$166,000.00 than that which was originally recommended.
. The local revenue share is approximately $5.4 million.
. Intergovernmental or State funding is about $1.6 million of the
total.
. Personal Property Tax shows a reduction compared to the
current year budget of approximately $121,000.00.
. When the estimate was previously presented, staff anticipated
approximately a two per cent growth for the coming year over
the current year; after reviewing the initial assessment
prepared by the Commissioner of Revenue, the current year is
down compared to prior years; information from the National
Automobile Dealers Association was reviewed and, in general,
there has been a sharper decline in the value of used cars over
the past one to two years than had previously occurred; the
sale of used cars is down slightly which can be attributed to
various financing arrangements on new cars and factory
rebates that have reduced the price of new cars.
. More less expensive new cars now being purchased, therefore,
it was considered prudent to reduce the estimate for personal
property tax for the upcoming year.
The City Manager expressed concern with regard to the decline in the City's
population, vehicles with no decals or expired decals, action by the General
Assembly to place a cap on personal property which will have significant
implications for the City of Roanoke in the future if complete records are not
available and if the City does not adequately assess personal property.
There was discussion in regard to discretionary funding; whereupon, the
City Manager advised that any discretionary increases will likely occur on the
school side of the budget.
ckwbl\minUles04\050304
39
Question was raised that if the General Assembly adopts a State budget in
the near future, would such action give the City a basis for making the City's
budget more realistic; whereupon, the City Manager advised that there will likely
be no major adjustments to the City's budget.
Question was raised that if additional money is appropriated by the State to
the school system, can local money be retrieved from the School budget for use
on the City's side of the budget; whereupon, the City Manager advised that for a
number of years an additional allocation above and beyond the formula that
currently exists, or a little over $205,000.00, has been specifically directed
toward the pre-school program; at the time that correspondence was forwarded
to the Schools indicating the local revenue that would be available to the schools,
it was stated that should the State fully fund the pre-school program, the City
would expect the $205,000.00 to remain on the City's side of the budget. In
reference to any additional money, the City Manager stated that it would be
necessary for the Council and the School Board to revisit the funding formula for
sharing local revenue growth.
Question was raised as to whether there is a precedent for an outside
review of a Constitutional Office; whereupon, the City Manager advised that the
most efficient way to address the matter would be through the review process by
the Municipal Auditor; however, the key is how to use the results of the audit.
She added that the Council and the City administration would need to be
prepared for certain recommendations that could require additional resources,
and possible creation of revenue generating positions that could require a mid
year or sooner adjustment to the budget, with the understanding that the
positions would be authorized with the intent of generating revenue in much the
same way that Council agreed to provide the Treasurer with a locally funded
position to advance the payment of delinquent taxes.
The Mayor spoke with
expressed concern when
commercial/industrial side.
regard to the decline in the City's population and
there are not offsetting activities on the
The City Manager advised that another concern relates to housing issues
because the City of Roanoke cannot continue to be the low income capitol of
southwest Virginia. She called attention to the demolition of derelict structures in
the City, and advised that for fiscal year 2003, Council set a goal of 40, however,
approximately 55 structures were demolished.
ckwbllminutes04\050304
40
There was discussion with regard to the City's proactive efforts to attract
technology-related businesses and the status of the City's efforts in regard to
attracting new businesses and retaining current businesses; whereupon, the City
Manager called attention to an increased interest in Warehouse Row, and, if
Warehouse Row is not a suitable location, Economic Development staff currently
work with companies to identify other locations, but the fact that the City of
Roanoke is investing in Warehouse Row is bringing attention and interest to that
part of the City. She advised that the City has made a small investment in two
technology recognition programs in an effort to emphasize to the broader region
that the City of Roanoke is open for business for technology activities; there is a
need to work on the housing piece to be restrictive in some ways and liberal in
others; plans are underway as soon as possible to bring to the Council the
proposal for development of the property on Colonial Avenue so that people will
see the need for other kinds of housing in the community. She called attention to
the need to work on the perception of Roanoke's School system which is the
biggest deterrent to Roanoke's becoming a successful community; and she has
been visited by prominent leaders in the business community who have
expressed concern and voiced a desire to be involved; it is her professional
observation that it is necessary to immediately establish and follow through on
higher expectations for conduct within Roanoke's schools, to set a community
standard during the summer months so that when school starts in September, it
will be a "new day;" and it will be necessary for the business community to
support City Council and the School Board. She stated that there is also a
concern in the business community as to whether or not construction/renovation
of the high schools should proceed until issues with the school system have been
resolved; the Chamber of Commerce is anxious to be a part of the process and
the Council and the City administration can do certain things to change the
situation, but change cannot be accomplished without the assistance of others in
the community.
There was discussion in regard to a proposal presented to the City Manager
by a group of citizens/business leaders who are in favor of having three high
schools in the City of Roanoke and delaying renovations to Patrick Henry High
School until a decision is made; whereupon, Vice-Mayor Harris advised that the
real question is: can the City of Roanoke have two safe high schools and if the
answer is yes, there is no need for three high schools; small schools,
philosophically, are better and more manageable, but the City has been planning
for the renovation/rebuilding of the two high schools; and the City is struggling
financially to prepare for William Fleming High School renovations, therefore, how
can the City financially plan for a third high school. He stated that he would not
want the City to expend millions of dollars as an emotional reaction to the current
crisis, the proposal to have three high schools was reviewed during calmer times
and it was determined not to proceed in that direction. He added that at this
point, to place Patrick Henry High School renovations on hold is the wrong
message to send to the community and to the School Board.
ckwbl\minutes 04\050304 41
Mr. Bestpitch advised that another option would be to begin planning to
invest and grow the Blue Ridge Technical Academy to the point where it becomes
the third high school over a period of time, which would attract students because
of the curricula and opportunities that could be available, and also help to keep
overall enrollment size down at the other two high schools.
Ms. Wyatt advised that some of the problems associated with behavior and
discipline in the schools could be addressed through a kind of partnering between
Social Service employees and School teachers. She stated that Social Service
workers have the means to interact with parents when issues need to be
addressed and through some type of creative thinking there could be a linkage
between Social Service staff, teachers and parents.
The City Manager advised that there also needs to be dialogue with the
judicial system to encourage enforcement the use of laws that are currently on the
books because police officers become frustrated when they go through the judicial
system and see the same people back on the streets.
(Vice-Mayor Harris left the meeting at 10:20 a.m.)
A joint report from the City Manager and the Director of Finance with regard
to a cost-of-living raise for City retirees for fiscal year 2005, was before Council.
It was advised that:
. Retirees of the City of Roanoke Pension Plan (Plan) are
awarded cost-of-living adjustments on an ad hoc basis by
Council.
. The Plan does not include a provision for an automatic COLA
due to the significant actuarial cost and related increase in the
contribution rate.
. COLA's are not pre-funded in the Plan, but rather the
increased cost is recognized when the increase has been
awarded.
.
Factors that are considered as part of the recommendation for
an annual adjustment are the change in the Consumer Price
Index, increased cost to the Plan, amount of raises provided
by similar Plans within the State, and the amount of increase
provided by Social Security.
ckwbl\minutes04\050304
42
ckwbl\minutes04\050304
. Eligible members of the City of Roanoke Pension Plan received
a 1.4 per cent COLA on July 1, 2003, compared to a 2.25 per
cent raise given to active employees.
. The 1.4 per cent COLA provided to retirees was the same
percentage as the COLA given by Social Security, which is tied
to the Consumer Price Index.
. City of Roanoke retirees have received the same per centage
COLA as given by Social Security for the past several years.
. The recommended budget for fiscal year 2005 includes a
three per cent raise for active employees.
. Social Security provided a 2.1 per cent increase for calendar
year 2004 and the same is being recommended for City
retirees.
.
An attachment to the report lists the percentage increases
either granted or to be recommended by nine other Plans
within the State, including the Virginia Retirement System.
.
The recommended increase applies to those retirees who
retired on or before July 1, 2003; approximately 1,457 of
1,530 retirees, or 95 per cent of those receiving benefits as of
March 31, 2004, will be eligible for the increase; the increase
will apply to a member's or surviving spouse's annual
retirement allowance, excluding any incentive payments made
under the Voluntary Retirement Incentive Program established
by Ordnance No. 30473-41591, adopted on April 15, 1991, or
to the retirement supplement paid according to Section 22.2-
61, Code of the City Code.
.
The contribution rate for fiscal year 2005 will increase from
7.59 per cent to 9.56 per cent of payroll; the additional cost to
the General Fund is approximately $1,040,000.00; all City
operating funds, along with the Roanoke Regional Airport
Commission, School Board, Roanoke Valley Resource
Authority, Roanoke Valley Detention Commission, Western
Virginia Water Authority, and the Commonwealth of Virginia
will assume their pro rata cost for funding the COLA.
43
. The proposed 2.1 per cent increase to eligible members of the
Plan, effective July 1, 2004, will increase the average annual
retirement allowance by approximately $238.00, costing the
Plan an additional $346,955.00 annually; the actuarial cost of
a 2.1 per cent COLA is estimated at $3.3 million to be funded
over the next 20 years through the annual payroll contribution
rate, which results in an increase of approximately
$220,000.00 in annual contributions to the Plan.
. Consideration was given to a request by the President of the
Roanoke City Retirees Association, to provide a supplement
toward health insurance for employees 65 years of age and
older; the current supplement provides a monthly benefit to
those employees with 20 or more years of service to age 65
(Medicare eligibility date) in an amount equal to 75 per cent of
the amount the City of Roanoke contributes monthly towards
the cost of a single active employee's health insurance; the
supplement for the calendar year 2004 is $206.25; modifying
the supplement to a lifetime benefit for current and future
retirees would increase the fiscal year 2005 contribution rate
from 9.56 per cent to 12.68 per cent, requiring an additional
contribution of $2,125.00.
The City Manager and the Director of Finance recommended a 2.1 per cent
COLA for eligible retirees, and advised that while consideration was given to
extending the supplement after Medicare eligibility age 65, due to the significant
cost, no change is recommended to the supplement at this time due.
The City Manager advised that after researching the matter, it was
discovered that it is a rare occasion when an employer provides health insurance
to retirees past the age of 65, since the Medicare supplement is provided at that
point.
Ms. Wyatt inquired about the possibility of allowing retirees to purchase a
prescription card through the City's health insurance carrier; whereupon, the City
Manager advised that the question could be raised with Anthem Blue Cross Blue
Shield when the City's policy is reviewed for renewal.
ckwbl\rninutes04\050304
44
The Director of Finance advised that City retirees are fortunate in that the
City pays a higher percentage of salaries to its retirees than almost any Plan in
the Commonwealth of Virginia; the City's Plan pays approximately a 25 per cent
greater benefit than the Virginia Retirement System; several years ago, when
Council increased what is called the "multiplier" and enacted the "rule of 70/80"
for employees, in essence, City employees may retire at an earlier age without any
reduction in earned benefits; however, insurance then becomes an issue.
Council Member Dowe left the meeting.
Mr. Bestpitch suggested that a response be formatted by staff to City
retirees reiterating past actions taken by the City for their benefit that
participants of other pension plans do not receive and pointing out the current
economic climate does not give the City the same latitude in addressing their
requests. With regard to the cost of prescription drugs, he suggested that
Council consider the adoption a resolution to be forwarded to the City's
Congressional delegation and to the President of the United States calling
attention to the problem on behalf of all retirees over the age of 65. He stated
that the situation cannot be resolved at the local level, but action is needed at the
national level to address what Medicare offers to the elderly today versus what
the historic expectation has been.
The City Manager referred to a communication providing additional
information as a result of comments made by citizens during the fiscal year
2004-2005 budget public hearing on Thursday, April 29, 2004.
. Fair Housing Board:
The Fair Housing Board has revised its request for funding to
out source the tracking of Fair Housing complaints; in a letter
dated April 30, 2004, Nancy Canova,. Chair, Fair Housing
Board, indicates that not more than one-half hour of
additional staff time per month is required to facilitate the
collection of information on fair housing complaints; the
importance of collecting and tracking information on
complaints is understood, and the City can accommodate the
request.
ckwbl\minules04\OSOJ04
45
. West End Center:
Members of Council received copy of a letter (e-mail) from Kay
Hale, dated April 29, 2004; it appears that there is a
willingness to accept the revised recommendation of
$9,000.00; however, the issue of whether the funding request
is for the continuation of an existing program or a new
program remains an issue; staff has evaluated the issue
several times over the past few weeks; and staff continues to
be of the opinion that the application for funding represents
the continuation of a currently funded program, subject to the
three year, decreasing funding provision.
Over the past week, questions and concerns with respect to
implementation of the HUD funds policy have been raised;
there is some concern that larger organizations, which
currently receive funding for multiple programs, will recreate
and repackage programs to continue to receive funding; the
HUD Funds Policy is program specific, rather than agency
specific; an agency can have more than one program receiving
HUD funds; and each program may, or may not, be subject to
the three-year policy and at different states of exhausting
their eligibility for funding.
With respect to whether an agency can discontinue one
program and start another, if the new program is essentially
the same as the old program, it cannot avoid the three-year
limit; any funding application submitted has to be rated high
enough in terms of need, cost, prior performance of the
agency, and other criteria among the competing applications
to be recommended for a portion of the funds available in its
category.
As a point of reference, the West End Center has received
approximately $451,000.00 in CDBG funding over the past ten
years; over the past five years, the West End Center has
received $180,000.00 from the Human Services Committee for
its programs and a recommendation to provide $40,000.00 in
Human Services Committee funding for fiscal year 2004-2005
is pending.
ckwbl\nlinutes04\050304
46
Mr. Bestpitch advised that approximately four years, the City Manager
identified the fact that the City had a number of staff positions that were being
funded primarily from CDBG monies and those employees were not being treated
fairly when compared to other City employees, therefore, the decision was made
to place those positions in the General Fund, with employees to receive the same
benefits as other City employees. He stated that approximately three years ago,
Council made a decision in regard to the way CDBG money is used overall, by
concentrating on identifying those areas where there are unmet needs. He
advised that if the City is no longer planning to use a major portion of CDBG
funds for ongoing annual operating support for these programs, it is then
necessary to look at how the City can provide the kind of unrestricted support
that many of the agencies can leverage with foundations, other organizations and
the community as a whole, in order to continue to provide services. He pointed
out that funding has not been decreased for cultural service organizations and it
does not make any difference as to whether their funds started out as CDBG
dollars or General Fund dollars, etc. He advised that the point was made by West
End Center representatives, which could be applicable to other agencies, that if
they help only a small number of children and families, their assistance keeps
those children /families from accessing Comprehensive Services Act dollars, but
conversely if the West End Center has to cut back on the number of youth it can
serve, or look at closing its doors, not a large number of youth will have to get
trouble and be referred to Family Assessment and Planning teams before
depleting Comprehensive Services Act money. He called attention to the
$185,000.00 invested by the City for a building that was purchased by the West
End Center; however, no activity has taken place to date, and suggested that
there be dialogue between the City and representatives of the West End Center
regarding what the City can do to help the West End Center and what the City
needs from the West End Center in return for its $185,000.00 investment.
Mr. Fitzpatrick spoke to the feaSibility of human service organizations
pooling resources and/or establishing an overall issue-oriented strategic plan.
The City Manager expressed concern with regard to the level of
Comprehensive Services Act expenditures that the City of Roanoke provides;
when reviewing Virginia First Cities Coalition data, Roanoke ranks fifth population
wise and approximately fifth in expenditures in all other categories, however, the
City of Roanoke ranks third in Comprehensive Services Act expenditures; i.e.: the
City of Roanoke has higher expenditures and greater numbers of children than
much larger cities in the First Cities group. She advised that City staff is
conducting an intensive review of Comprehensive Services Act expenditures; it
has been discovered that approximately 75 per cent of all City CSA expenditures
are spent on 25 per cent of the children and staff has begun a process that will
help to zero in on the issues, the types of children, which specific children are
causing certain expenditures, and what kinds of resources are needed both in a
treatment mode and in a prevention mode in the future. She further advised that
ckwbllminutes 04\050304 47
the Roanoke Redevelopment and Housing Authority has convened a group of
. major human service agencies who will meet on a regular basis to share
information and the City's Director of Human Services has been invited to assume
a leadership role.
The City Manager stated that approximately three years ago, when Council
acted on the policy in regard to CDBG funds, City staff was asked to think about
the time when some of the agencies would have to be "weaned off' of CDBG
funds; and the budget of the Human Services Committee has grown over the last
four years by almost $100,000.00 in an effort to make more funds available.
With regard to the building purchased by the West End Center, the City
Manager advised that the matter was not initiated by City staff; as arts and
cultural organizations and some human service agencies have seen their funding
sources decrease, they have made budgetary adjustments, but the real issue is
how much should local government act as a kind of safety net. She stated that
City staff will make substantial recommendations to Council over the next year
relative to human services; and if the City can begin to develop certain programs
with the input of its youth, the City will be more into the prevention mode than it
has been in the past.
In terms of transitioning from reliance on CDBG funds for ongoing
operating support to human services organizations, as opposed to "weaning" the
organizations from the funding pool, Mr. Bestpitch advised that the City has not
told the Art Museum, or other cultural organizations, that they will be "weaned
off' of City support; therefore, he requested a clarification of the overall picture;
i.e.: "if you take the CDBG money and the human service money together for the
last five years for operating support for those programs, where do we stand
relative to where we have been over the last few years." He requested a response
from the City Manager at the budget study session to be held on Monday, May 9,
2004. He offered his assistance to City staff in regard to their study of the
Comprehensive Services Act inasmuch as he has served on various FAP teams in
the past.
Following further discussion and in clarification, the City Manager advised
that unless otherwise directed by the Council, $9,000.00 will be included in the
2004-2005 fiscal year budget for the West End Center for Youth.
ckwbl\minutes 04\050304
48
. Pay for Performance:
In response to the comments made on pay for performance,
the pay increase will be 3.0 per cent of base pay for
employees who receive a rating of 80 to 90; the amount
budgeted for the pay raise is generally based on the average
score from the previous year - 86; pay increases will be based
on broad bands instead of .10 per cent increments for each
one point change in the rating as was done last year; for
performance evaluations completed during fiscal year 2003,
five per cent of employees received a rating below 80 and 12
per cent of employees received a rating above 90; providing a
3.5 per cent pay raise across the board, as suggested by a
speaker at the public hearing would cost an additional
$ 380,000.00.
The scoring system has been revised from a three-level
system to a five-level system as a result of concerns raised by
employees and supervisors that the three-level system did not
provide sufficient flexibility to evaluate employees; and this
revision has been favorably received by the Pay for
Performance Task Force.
The City Manager advised that as a result of employee input, the Pay for
Performance Program has gone from a three level to a five level rating system.
She stated that the problem appears to be concentrated in a specific area of the
City'S workforce as opposed to being wide spread; pay for performance
represents a significant change because both supervisors and employees are
being asked to be accountable; and as City Manager, she has stated that she is
expecting far more from supervisory staff this year in terms of how they perform,
and guidelines provide that the City Manager's Office does not review appraisals
unless the City Manager is a part of the specific review.
The City Manager made reference to the Mennell property to be acquired in
connection with the Riverside Center for Research and Technology, and advised
that a Letter of Credit will be issued for the 18 months between the down
payment on the purchase and the final installment. She advised that the City
plans to issue bonds in approximately 18 months to actually bring forward the
balance, or $5.4 million, needed to purchase the Mennell property; Carilion will
bring $2.5 million to the table by purchasing all property in Phase I; the Letter of
Credit will cost the City approximately $16,000.00 per year; Mr. Mennell
originally asked for an unconditional sales contract and agreement, but is now
insisting on additional security in the form of a Letter of Credit which guarantees
that if for some reason Council chose not to issue the bonds for $5.4 million, Mr.
Mennell would get his money through the Letter of Credit.
ckwbl\minutes04I()S0304 49
A suggestion was offered that the $16,000.00 be deducted from Mr.
Mennell's proceeds from sale of the property.
The City Manager advised that it is her personal preference to do nothing
with demolition of the buildings on the site until a land use plan is approved by
Council; Mr. Mennell has stated that it will take approximately three years to
vacate the property; and Council should have the opportunity to decide on
whether any or all of the buildings will be demolished.
Mr. Bestpitch encouraged support of activities in Elmwood Park, such as the
Easter Seals Concert series. He suggested that organizations such as Mill
Mountain Theater, The Roanoke Symphony Orchestra and Opera Roanoke be
encouraged to hold at least one outdoors fund raising event in Elmwood Park.
There being no further business, at 12:05 p.m., the Mayor declared the
meeting in recess until Monday, May 9, 2004, at 8:30 a.m., for a joint meeting of
Council and the Roanoke City School Board.
The Council meeting reconvened in Fiscal Year 2004-2005 Budget Study on
Monday, May 9, 2004, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Ralph K. Smith
and Chairperson Gloria P. Manns presiding.
COUNCIL MEMBERS PRESENT: William D. Bestpitch, M. Rupert Cutler, Alfred
T. Dowe, Jr. (arrived late), Beverly T. Fitzpatrick, Jr., C. Nelson Harris, Linda F.
Wyatt and Mayor Ralph K. Smith----------------------------------------7.
ABSENT: None--------------------------------------------------O.
SCHOOL TRUSTEES PRESENT: Kathy G. Stockburger, David B. Trinkle, Ruth
C. Willson, William H. Lindsey, Alvin L. Nash, Gloria P. Manns, Chair-----------6.
ABSENT: RobertJ. Sparrow----------------------------------------O.
OFFICERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of
Finance; and Mary F. Parker, City Clerk.
Representing the Roanoke City School Board: Dr. E. Wayne Harris,
Superintendent; and Cindy L. Lee, Clerk to the School Board.
OTHERS PRESENT: Timothy R. Spencer, Assistant City Attorney; Richard R.
Kelley, Assistant Superintendent; George C. Snead, Jr., Assistant City Manager for
Operations; Rolanda B. Russell, Assistant City Manager for Community
Development; and Drew A. Harmon, Municipal Auditor.
ckwbl\minutes04\OS0304 50
Dr. Harris reviewed the following with regard to the 2004-2005 School
Budget:
. Budget Priorities:
Maintain level of educational services to include the high
school seven period day.
Increase debt service for the Roanoke Academy of
Mathematics and Science and high school projects.
Raise the competitiveness of employee salaries and preserve
fringe benefits.
Increase staffing for nursing, guidance, technology, security
and instructional support.
.
Revenue Summary:
State Revenue =
Other Revenue =
City Revenue* =
$4.62 million (8.6 per cent)
$425,000.00 (10.1 per cent)
$2.06 million (4.2 per cent)
Total Revenue Increase =$7.1 million (6.5 per cent)
*Based on April update
. Maintenance of Services Budget Changes:
State increase in VRS rate = $2.1 million
Seven period day + $950,000.00
Debt service costs for Roanoke Academy of Mathematics and
Science and high schools = $665,000.00
Discipline initiatives = $315,000.00
Net inflation, personnel lapse, contingencies = $230,000.00
(decrease)
Total increase = $3.8 million
ckwbl\minutes04\OS0304
51
. Employee Salaries:
Teacher average salary raise of 3.0 per cent = $1.54 million
Administrator average raise of 3.0 per cent = $177,000.00
Classified average salary raise of 3.25 per cent = $420,000.00
Total Salary Raises = $2.14 million
. Decision Package Recommendations:
Middle School Nurses - $84,000.00
Middle School Guidance - $54,000.00
Technology staff - $54,000.00
High School Security staff - $38,000.00
Coaches Scale increase - $ 58,000.00
Instructional Support staff - $125,000.00
Total Cost = $412,000.00
. Unfunded Priorities:
Instruction Support staffing 3.0 full time employees =
$160,000.00
Middle School Nurses = $84,000.00
Middle School Guidance one full time employee = $54,000.00
Technology staff one full time employee = $57,000.00
Full-Time Athletic Trainers = $62,000.00
Employee salary raise of 2.0 per cent = $1.42 million
Patrick Henry Debt Reserve - TBD
Total Cost = $1.84 million
. Budget Summary:
Maintenance of Services = $3.8 million
Employee Salary Raises (3.0/3.25 per cent) = $2.14 million
Secretarial Reclassifications = $288,000.00
Decision Package Recommendations = $412,000.00
Total Cost = $6.63 million
ckwbl\minutes04\OS0304
52
. Budget Update:
Additional City Revenue - $620,000.00
State revenue change - unknown
School Board will allocate additional City and State revenue to
unfunded priorities
Dr. Harris advised that the School Board will be briefed at its meeting on
Tuesday, May 10, 2004, with regard to any additional State revenue to be
received by the Schools.
Question was raised by a Member of Council as to whether opportunities to
coordinate City and School programs have been reviewed; i.e.: an upgrade in the
salaries for secretarial staff to ensure that School support staff and City support
staff are comparatively compensated.
Dr. Harris responded that no study has been conducted since 1995-96;
however, it is known that responsibilities for clerical staff in the School system
have increased, while employees have received minimal salary increases.
The City Manager advised that a study could be made of those City and
School positions that have a level of comparability for bench marking purposes.
Ms. Stockburger advised that the School Safety Task Force will present its
report on May 21 and referred to the $315,000.00 recommended for discipline
initiatives in the School Board's 2005 budget. She further advised that certain
recommendations from the Task Force may warrant increasing the amount of
funds to be budgeted; i.e.: de-escalation training for teachers.
Dr. Harris was requested to speak to the benefits of a seven period day;
whereupon, he advised that the seventh period will give students an option to
take more courses and a wider variety of courses; and a zero period, in addition
to the seventh period, is under consideration, although the zero period will
probably not be offered during the first year of implementation of the seventh
period day.
In addition to a comparative salary study of City/School secretarial staff,
the Mayor suggested that the study include ways in which the City and the
Schools can share resources; i.e.: parks and recreation, purchasing, etc, to
achieve greater efficiencies.
ckwbl\minutcs04\OS0304
53
Upon question by the Mayor, the City Manager advised that the matter
could be discussed at the joint meeting of Council and the School Board on
Tuesday, July 6, 2004.
Mr. Fitzpatrick suggested that the study be prepared in such a way that it
can be shared with other governmental entities.
Superintendent Harris advised that this will be his last meeting with Council
and the School Board in a joint session; whereupon, he commended the present
Council and past City Council's for implementing a formula for sharing State
revenue. He stated that he has been proud to serve as Superintendent of Schools
for the City of Roanoke for the past 11 years and is proud of the many
accomplishments of the Roanoke City Public School System. He expressed
appreciation for the support of City Council and the School Board during his
tenure, which support has made the job less challenging and allowed the
Superintendent and School staff to go about the business of educating Roanoke's
children. He stated that education is important in the Roanoke community and
. has been demonstrated by Council's funding of education which has become a
priority through the funding of school facilities; and schools are among the
greatest economic tools of the City, therefore, he encouraged Council and the
School Board to continue their support of education. He stated that the fact that
he has spent 11 years, or almost-one-third of his time in public education in the
City of Roanoke, represents two times longer than the average tenure of a
superintendent in a large city, two times longer than a superintendent in any city
on average, and four years longer than the average superintendent across the
country, therefore, longevity speaks for itself. He advised that data which
supports what has occurred in the City of Roanoke cannot be denied. with
accreditation acknowledgment at an all time high in Roanoke City Schools.
Because of all of the employees who have stood behind, beside and in front of the
School Board and the School Superintendent, he stated that Roanoke City is a
great place to live and to educate children.
Council Member Dowe entered the meeting.
Dr. Cutler referred to a communication from the Board of Directors, Valley
Bank, suggesting that the Roanoke Academy of Mathematics and Science be
named in honor of the late Lawrence H. Hamlar; whereupon, Chairperson Manns
advised that numerous recommendations for naming the facility have been
received and are under consideration by the School Board.
Vice-Mayor Harris expressed appreciation to Superintendent Harris for his
service and leadership as Roanoke's Superintendent of Schools. He advised that
during his interview for the position of School Superintendent, Dr. Harris stated
that he had a passion for education and would set lofty goals for Roanoke City,
and Vice-Mayor Harris noted that Dr. Harris' passion for education can be seen in
ckwbl\minutes04\OS0304 54
the high test scores of Roanoke's students, changing the gap between minority
.. and majority students, completion of middle school renovation projects, teacher
salaries have been upgraded to the national level, and the City is now on the eve
of commencing Patrick Henry High School renovations. Vice-Mayor Harris
expressed his personal appreciation for the quality of Roanoke's School System
under the leadership of Dr. Harris, and wished him well in his future endeavors
after June 30, 2004.
Vice-Mayor Harris also expressed appreciation to Ruth Willson for her six
years of conscientious service as a member of the Roanoke City School Board.
Mr. Fitzpatick expressed appreciation to Dr. Harris for his service to the
City of Roanoke. He advised that Dr. Harris has faced challenges, and the most
difficult challenge that any individual could assume is to serve as a
superintendent of an urban school system. He stated that it is hoped that the
community will come to realize the progress that has been made under Dr. Harris'
leadership; he is a man of integrity and the issues that have been raised have not
been about his trust and faith in the Roanoke community.
There being no further business to be transacted with the School Board, the
Mayor declared the meeting in recess at 9:25a.m.
The Council meeting reconvened at 9:30 a.m., in the same location, with
Mayor Smith presiding and all members of the Council and City staff in
attendance.
As previously requested by the Mayor., the City Manager presented the
following information on Fiscal Year 2003-2004 staffing and adopted budget
data for the Sheriff/Jail and Police Departments for Roanoke, Alexandria, Danville,
Hampton, Lynchburg, Newport News, Norfolk, Richmond and Suffolk.
Roanoke Alexandrtl OanYlI" Ha L chbu Now rt_ Norfolk
Ponulmlon 94911 Richmond SufIoIk
128 83 48411 146 437 65 1 180 697 234 403
s';;:.~n $13.517.702 $19,920.963 $3,845.007 $7,178,253 $1,475,709. $9,106.747 197790 63 lfT7
$27.897,700 $22,885,536 $1,323.398"
Sh.rlIIIJell 205 211 76 184 27. 181
S_ng 468 488 21.
Posltlona
PO:::' $16.920,688 542,025,653 $6,360.021 $14,777,805 $10.553,567 $33,483.062
Bud $52,743.900 $56,079,334 . $9.472.981
Pollee 304 430 146 319 190 531
S_ng 874 821.5 175
Positions
FY2003.04 STAffING AND ADOPTED BUDGET DATA FOR SHERIFF/JAIL AND POUCE DEPARTMENTS FOR SELECTED CmES
. This locaJity does not have a local jail.
ckwb l\minules 04\OS0304
55
Ms. Wyatt inquired as to why the Sheriff was not invited to attend the
meeting to address questions, nor was he present for the discussion that
occurred on Friday, May 7, 2004, with the Commonwealth's Attorney and the
Clerk of Circuit Court. The City Manager responded that she was instructed by a
Member of Council to invite the Commonwealth's Attorney and the Clerk of
Circuit Court to Friday'S budget study session, but she was provided with no
background other than to provide data.
In a discussion, other members of Council stated that the data was
provided solely for information purposes and no action was proposed to be taken
by the Council.
The Mayor advised that the numbers speak for themselves, however
clarification is needed; i.e.: what are the revenue sources for the various budgets,
is there a disparity in duties of the Police Department and the Sheriff's
Department, what is being done in the private sector, and where does the City
need to work harder and smarter, etc.
Pursuant to the request of Council Member Bestpitch, the City Manager
presented a five year history of Community Development Block Grant funding and
Human Services Committee funding.
ckwbl\minutes04\OS0304
56
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ckwblunsens 04\050704
57
Humin s.rvlces Fundl':'n
fMoV';" NIdarV
.&-T-G4 -
.....,.. ...... ..... ..... .- .- .....
Apple _ F.... 7,795 10,000 17.715
Ad'" Can! Cenler of RoanOke V_,1nc. i ..00 .,000 7,000 7,000 .. sz.eoo
.."....... 7,"" 7,000 10.000 .0,000 42,100
BIg ~.... 01 Roanoke Vr/Itey, Inc. 7, 7,001 7,000 3,000 3.000 27.000
... -,.---."""'''''''' 2, 2."" 2,200 10.000 5"'" 22,003
BkIe Rtd9t l.-o-I SerYIC8I,Inc. 3,000 3,000 ..000 1z.ooo
..,....-- 3,OOi 3,OOi 0 10,000 11,00D
BndeY Free CInic ii2.oOa1 22-;-"" 30,000 30.000 30,000 135,000
..........._ar__ 10,000 7,600 17.....
ChId""""""""..... 4, 4,iiiiO 4,000 ..000 7,600 .......
ChId He811h Investment Per1nef'ShIp 40, 40,i001 45,800 52,000 60,000 -
ContIIclflMO/UtionCenlel' .,1 .,"" .,000 .,000 ..000 .......
eouncI 01 CoI'mU1itY $eMcel 10. 24._ 24,381 24,064 ...... 117,ou
".,...-"'" .... 4,000 4.000 1,000
F8dY ISerYIc8I of Ro8nC*e VIIIWf: 39,001 39."" 39,600 42.500 ...... 214_
Flfth..-.......,.......T_"""""""" 5.000 ..000
""'...... ar_""'" eounoI 0, 0,001 0,000 5,000 4.000 24.000
GoOd ......... - 1, 1, 1,000 3,000
GoodWIIlnduWlel of the va'I1trj, Inc. .. .., ",000 30,000 ....000
-"'""- .. 0, 0,000 10,000 11.000 47.000
Inner CIIy AbetIc AssCJCI8IIon 5.o0oi O. 0,000 4,000 3,000 ".000
L.ugue GI QIder Ar\1BriC8I1S, Inc. 2~ 29,0 29,000 29.000 ".000 '''.000
u..cy VokM'QerS of AmeriCa - RoenokII v_ley .1. '.0 1.000 3.000
MerUI HeIIMh Auod8tiCJn of Ro8n0k8 Vdtty i,. 2,0 2,200 2,300 2,500 10....
Ndon8I eamw.nce tor Comf'lM1IIY and Justice 2.D 2,IM 2.000 2,000 3,000 . 11.000
N__-- ~ 11i< ,.... 3....
_Chld_"""'"' 20, ~ 20.000 20,000 20.000 '0?.?oo
P\8nned p_renthoOd of BlUe RIdg8 4. 4, 4.000 5,000 6.000 22.000
~rl8nCor\'lllU'lllYCenter aI ~ 4.000 0 2,500 ,o.eoo
R08nOke AlkJInClInl HMIth ~Illp ~ 0, 0,""" 10,000 20.000 07.000
ROIUIOk8 Ale_ t,.InI8Iria 40. .o.OOc:i 40.000 30,000 30,000 160.000
_v_CN3A 6,OIM 0:00< ..000 0,000 3,000 26.000
~Valeylnteff_IIh~Networfl. 0,000 .,000 13,000
Ro8noke V_ley speech 8f'ld He_ring eentef,lnc. 3,600 3."" 3.000 3.""" 3,5Oll 17,500
5__ 27,000 28.OOc 28,000 26.000 26.000 13a,000
$oUOJWeSl. Vi'glnIIl SecOnd HIll'VUt Food Blink 14,64~ '~ 15,000 15,000 '..000 74,641
Sl John'. CornrnOOIlY Youth Program ~ 0, 5,000 .,000 .,000 25.000
TRUST 7, ,8llIlI 7,eoo .,000 10,000 4O,eoo
\,JflIfied Hu'n1lTl SeMceI T~ system 24, 2~ 24,000 20,000 22,OIlO 114,000
West End eenterJorYouth 35,01: 35, 35,000 40,000 40.000 1 BS,GOD
yw;:;A of Roenoke V.1Iey .... 0.001 0,000 19,000 19,000 64,5Oll
VWCA 2,60 4,"" 4,000 15,000 30.000 ..,800
458,441 474,789 484,2&4 &40,159 ....... .........
ckwb I linserts 04\050704
58
Mr. Bestpitch reiterated his previous remarks regarding the decrease in
CDBG funding for Human Service agencies and encouraged the City to look at
whether it is continuing to do its fair share as a part of the overall picture.
Sherman M. Stovall, Acting Director, Office of Management and Budget,
advised that this year, the budget of the Human Services Committee was not
grown at a level equal to the growth of the budget, and the figure was based on
the growth in the City's discretionary revenues.
The City Manager advised that the necessary budget adjustments will be
provided to Council on Tuesday, May 11, 2004, incorporating the request of the
Commonwealth's Attorney and the Clerk of Circuit Court to fill a position in each
office as presented to the Council in budget study on Friday, May 7, 2004, in the
amount of approximately $80,000.00. She inquired if there were other
adjustments to the fiscal year 2004-2005 budget by Council. Hearing no further
suggestions, the City Manager advised that the appropriate measures to enact the
Fiscal Year 2004-2005 Budget of the City of Roanoke will be presented to the
Council at a Special Meeting to be held on Thursday, May 13, 2004 at 2:00 p.m.,
in the City Council Chamber.
There being no further business, the Mayor declared the meeting adjourned
at 9:55 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
clcwbl\minules04\OS0304
59
~_{<. >.(.(.'(:~J)'i~?~\.
(c ,\ ~..
, .
<;5,"
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of Council:
Subject: Request to Schedule a Public
Hearing
Background:
Triton PCS Property Company, LLC, contacted City staff about leasing City-
owned property to locate a monopole antenna and support building. The
antenna is needed to provide uninterrupted cellular telephone service in
parts of the City. According to Triton, there is insufficient coverage in
certain areas of the City, which leads to lost calls as cellular telephone
users travel throughout the community. To alleviate this problem, Triton
has proposed a five year lease of vacant land at the Civic Center to install a
new antenna at this strategic location for better service to its customers.
Estimated revenue for the five year lease agreement is $9,725. A public
hearing is required to consider leasing land to Triton.
Recommended Action:
Authorize the scheduling and advertising of this matter for public hearing
on your July 19, 2004 agenda.
Respectfully submitted,
h/J~ Ii I
~~ V<A_<-~
Darlene L. Bu m
City Manager
DLB:slm
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Wilhemina Boyd, Civic Facilities Director
Elizabeth A. Neu, Economic Development Director
CM04-00120
~-
ROANOKE
RETIREMENT ADMINISTRATION
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 461
Roanoke, Virginia 24011
540.853.2062 fax: 540.853.6142
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Attached for your review is a summary of the Roanoke Pension Plan Board of Trustees' activities
for the time period July 1, 2003 through June 30, 2004. The written minutes of each Board of
Trustees meeting are located in the office of the Retirement Administrator, Andrea F. Trent.
On behalf of the appointed members of the Board of Trustees, we would like to take this occasion
to thank City Council for the opportunity to be of service to our City.
Sincerely,
c# J c -;?c7
David C. Key
Chairman
DCK:ca
Attachment
c: Mary F. Parker, City Clerk
Board of Trustees, City of Roanoke Pension Plan
Annual Report
City of Roanoke Pension Plan Board of Trustees
June 30, 2004
There were four meetings scheduled during the above referenced time period.
July 9, 2003 Meeting
Members present: David C. Key
Jesse A. Hall
Cyril "Jimmy" Goens
George F. Taylor
Donna S. Johnson
Efren T. Gonzalez
Members absent: Mayor Ralph K. Smith
Darlene L. Burcham
D. Duane Dixon
The Board approved:
· 1 retirement from Employees' Retirement System (ERS);
· 13 retirements from Employee's Supplemental Retirement System (ESRS);
· 1 retiree death with application for spousal allowance.
The Board denied:
· 1 non-occupational disability from ESRS.
The Board voted unanimously to appoint George F. Taylor to the Pension
Investment Committee.
The Certificate of Achievement for Excellence in Financial Reporting from GFOA
was received for the FY02 Pension CAFR.
Fiduciary Capital Advisors' quarterly investment update was presented by Ms.
Trent.
A 1.4% Cost-of-Living Adjustment was approved by City Council for FY 2003-
2004.
October 8, 2003 Meeting
Members present: David C. Key
Donna S. Johnson
Efren T. Gonzalez
Darlene L. Burcham
Jesse A. Hall
D. Duane Dixon
Members absent: Mayor Ralph K. Smith
Cyril "Jimmy" Goens
George F. Taylor
The Board approved:
· 5 retirements from ERS;
· 16 retirements from ESRS;
· 1 non-occupational disability from ESRS; and
· 1 retiree death with application for spousal allowances.
The Board denied:
· 1 non-occupational disability from ESRS.
The Board tabled:
· 1 non-occupational disability from ESRS until further information can be
obtained.
Fiduciary Capital Advisors' quarterly investment update was presented by Mr. Key.
January 14, 2004 Meeting
Members present: David C. Key
Efren T. Gonzalez
Donna S Johnson
Darlene L. Burcham
Jesse A. Hall
Cyril "Jimmy" Goens
D. Duane Dixon
George G. Taylor
Members absent: Mayor Ralph K. Smith
The Board approved:
· 2 retirements from ERS;
· 16 retirements from ESRS;
· 1 nonoccupational disability from ESRS; and
· 4 retiree deaths with applications for spousal allowances.
Fiduciary Capital Advisors' quarterly investment update was presented by Mr. Hall.
The Board approved a change in the disability application process. It was decided
to allow an appeal to be made if the applicant has new and additional relevant
medical information, and those documents would need to be made available within
90 days from the date of denial of the application.
April 14, 2004 Meeting
Members present: David C. Key
Efren T. Gonzalez
Donna S Johnson
Darlene L. Burcham
Jesse A. Hall
Cyril "Jimmy" Goens
George G. Taylor
Members absent: Mayor Ralph K. Smith
The Board approved:
· 3 retirements from ERS;
· 21 retirements from ESRS;
· 1 occupational disability from ESRS; and
· 1 retiree death with application for spousal allowance.
The Board approved a motion to give the Retirement Administrator the authority to
approve disability applications, if all reporting physicians, including the medical
professional on behalf of the Board, are unanimous in the diagnosis of total and
permanent disability.
The Board approved a motion that individuals, who make application for non-
occupational disability, if eligible for early retirement, be made aware of and
offered the opportunity to make dual applications; one for disability and one for the
service retirement.
Fiduciary Capital Advisors' quarterly investment update was presented by Mr. Key.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #468
Jean M. Thurman, Secretary
Board of Directors, Western Virginia Water Authority
Roanoke, Virginia
Dear Ms. Thurman:
This is to advise you that George W. Logan has qualified as a member of the Board
of Directors, Western Virginia Water Authority for a term commencing March 2,
2004 and ending March 1, 2008.
MFP:ew
sn:v~!.~
Mary F. Parker, CMC
City Clerk
pc: Stephanie M. Moon, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George W. Logan, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that 1 will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Board of
Directors, Western Virginia Water Authority, for a term commencing March 2,
2004 and ending March 1, 2008, according to the best of my ability. I swear or
affirm.
,
"':\
Subscribed and sworn to before me this ?/V day of ) \"II'N,.
2004.
BRENDAb---.HAMILTON, CLERK
<
, DEPUTY CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 13, 2004
File #60-564
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication from FRIENDS of the Blue Ridge Parkway
requesting that the City of Roanoke consider a regional approach to the Blue Ridge
Parkway for economic development; spearhead a cooperative spirit between
Roanoke County and the Town of Vinton to explore strategies that will improve the
benefits of the Parkway for travelers to the City and recognize the benefits of
protecting and preserving the Parkway viewshed and the economical impact ofthe
views to increase visitation to the Roanoke section of the Parkway through financial
support of Friends of the Blue Ridge Parkway's viewshed protection project. In
spearheading the regional approach, the City of Roanoke is requested to provide
grant services to help fund the initiative, budget $15,000.00 over the next two
years to match Roanoke County's support, or spearhead the community-based
volunteer effort behind the plantings for the next three years and provide grant
writing support. The above referenced communication was before the Council of
the City of Roanoke at a regular meeting which was held on Tuesday, July 6,2004.
The request was referred to the City Manager for study, report and
recommendation to Council.
S;A~ ).p~
Mary F. Parker, CMC
City Clerk
MFP:ew
Darlene L. Burcham
July 13, 2004
Page 2
pc: Susan Jackson Mills, Ph.D., Executive Director, Friends of the Blue Ridge
Parkway, P. O. Box 20986, Roanoke, Virginia 24018
David Hill, President, Hill Studio, 120 Campbell Avenue, S. W., Roanoke,
Virginia 24011
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
Elizabeth A. Neu, Director, Economic Development
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C. Taylor Municipal Building, Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
C. Nelson Harris
Mayor
Council Members:
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Robert P. Lea
Brian J. Wishneff
July 6, 2004
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
We jointly sponsor a request of Susan Jackson Mills, Ph.D., Executive Director, Friends of
the Blue Ridge Parkway, to address Council with regard to a presentation of the Parkway's
Last Chance Landscape project at the regular meeting of City Council on Tuesday, July 6,
2004.
S;"~.j
Beverly T. Fitzpatrick, Jr., Vice-
.
M. Rupert Cutler, Council Member
BTFjr/MRC:snh
c: City Attorney
Director of Finance
City Clerk
FROM :FRIENDS BRP
FAX NO. :5403896804
Jun. 222004 12:13PM P2
" ,",' (',,,. " ,
'" .\ > ,,' "1'<
Friends
()ttl1e
Blue Ridge Purkw<lY
800/228.PARK
P.O. Box 341
Arden, NC 28704
p,o. Hox 751
Hlowing Rock, NC ?8605
p.o. nox :!09!i6
Roanok<:, VA 2401H
June 22, 2004
Mayor Ralph K, Smith and
Members of City Council
Municipal Building, Room 452
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mayor Smith and Members of City Council:
Susan Jackson Mills, Ph.D., Execulive Director of FRIENDS of Ihe Blue Ridge Parkway and David Hill.
Presidenl of Hill Studio, request to be placed on the docket for the City Council meeting scheduled for
July 6, 2004, a12:00 PM. We would appreciate being placed on Ihe docket as near 2:00 PM as possible
due to conflicting schedules.
Two Council members, Beverly T. Fitzpatrick, Jr. and M, Rupert Cutler, have agreed to co-sponsor our
request
Dr, Mills and Mr, Hill will make a presentation regarding FRIENDS of the Blue Ridge Parkway's Last
Chance Landscape project and will reque5t the Council'5 a55istance with funding of this project
If you have any que5tions regarding our request. please call Susan Mills aI540-389-6804.
Thank you for your attention to this matter,
Sincerely,
Jpf41U
SU5an Jackson Mills, Ph,D,
Executive Director
.,
FRIENDS of the Blue Ridge Parkway, Inc
FRIENDS' request to Roanoke City is two fold:
1) For Roanoke City to consider a Regional approach to the Blue Ridge Parkway for economic
development. spearhead a cooperative spirit between Roanoke County and the Town of Vinton to
explore strategies that would improve the Parkway's benefits of travelers to our City
2) For Roanoke City to recognize the benefits of protecting and preserving the Parkway viewshed
and the economical impact of these views to increase visitation to the Roanoke section of the
Parkway through your financial support of FRIENDS' viewshed protection project.
With the cooperative efforts established through the Water Authority, we see an exampie of municipalities
working together to solve issues.
FRIENDS believes a similar response by all localities is vital to preserve the Blue Ridge Parkway viewsheds,
thus providing a positive economic impact both for Roanoke City and the Valley.
The City of Roanoke's economic benefits of the Parkway are in direct relationship to the ecological health of
the Parkway views.
If the Parkway views are not preserved - visitors have little reason to visit the Parkway's Roanoke area - the
focus of this request is to save the viewsheds, develop strategies to attract visitors and for Roanoke to
benefit from the visitation.
Consequently, that is why our request is two fold - a Regional approach to the Parkway as an economical
engine and the financial support of restoring the viewsheds.
Why it is important that you consider this request:
. Based upon the Blue Ridge Parkway Scenic Experience Project-Southwest Virginia study of 2002 --
the average visitor to our area visits 2.25 times per year for 1.96 days and spent $149 per day per
visitor.
.
Yet visitation to NC is far greater than to the VA section -- Of the 23.5 million visitors in 2003 that
travel the parkway - greater numbers of the visitors are choosing to visit the NC side (252 miles) of
the Parkway due to commercial and residential development along VA's 217 miles.
.
Between 1982 and 1992, the Roanoke Valley lost 8,550 acres in farmland. The "Last Chance"
designation represents a call to action to preserve this threatened landscape in our area.
.
Of the 28 miles of the Blue Ridge Parkway designated as "Last Chance Landscape" by Scenic
America -- 42 view areas were identified (1998) as scenic quality views - of these 13 were rated as
having little scenic quality remaining and 20 only moderate quality remaining (oniy 9 views continue
to exhibit the high quality views.) Without the protection of the Parkway views in VA, an increasing
number of Parkway visitors will begin and end their Parkway experiences in NC.
.
Economic studies show that the Blue Ridge Parkway brings billions of dollars annually to local
economies, but the money isn't spread evenly along the 469-mile route. The most recent study
showed that for every parkway-related dollar that fueled local economies in Virginia, $5 poured into
North Carolina communities. And although the Parkway has a growing number of visitors, more
than 23 million last year, North Carolina has the faster growth.
Current Support:
. FRIENDS' membership has funded a viewshed Plan to address this issue,
.
Congressman Goodlatte has submitted a letter of support for this project which we wish to be placed
on record as a part of this presentation,
. Roanoke County has committed $10,000 from their discretionary fund for this year plus they are
budgeting $10,000 for the next two years to support the viewshed plantings _ this is a three-year
project,
. Roanoke County will support Roanoke City and the Town of Vinton in a Regional approach to the
Blue Ridge Parkway for economic development,
. Local organizations such as the Roanoke Valley Home Builders, America Electric Power, Hill Studio,
Leisure Publishing Company are stepping forward to heip!
FRIENDS is working with multiple partnerships to accomplish our goals.
To date we have worked with Roanoke County, FRIENDS' members, Hill Studio, the Western Virginia Land
Trust, community organizations and volunteers, the Park Service _
FRIENDS is asking Roanoke City to:
1. spearhead a Regional effort to restore the viewshed in this area,
2. strategically identify ways to utilize the Parkway as an economic engine for economic
development for Roanoke City and the valley, and
3. support the restoration of the Parkway views.
Last Chance Landscape Viewshed Request
FRIENDS of the Blue Ridge Parkway is responsible for implementation of buffer plantings to change the
"Last Chance Landscape" back into a scenic drive empowering community involvement with the plantings.
FRIENDS' membership has funded the four landscape site plans produced by Hill Studio. Without support
from the community, the 28-mile section of the Blue Ridge Parkway will remain the "Last Chance
Landscape. "
The planting of all four sites will remove the "Last Chance" designation from the 28-mile section of the
Parkway. It is projected that with the growth over the next ten years, the developments will no longer be
visible. A positive outcome of the viewshed plantings will be the surrounding communities' positive
awareness as to the responsibility of all citizens to preserve our natural resources and restoring the
viewshed has a positive impact upon visitation and economic development to Roanoke City.
FRIENDS' Request
FRIENDS' request to Roanoke City is two fold:
1) For Roanoke City to consider a Regional approach to the Blue Ridge Parkway for economic
development, spearhead a cooperative spirit between Roanoke County and the Town of Vinton to
explore strategies that would improve the Parkway's benefits of travelers to our City
2) For Roanoke City to recognize the benefits of protecting and preserving the Parkway viewshed
and the economical impact of these views to increase visitation to the Roanoke section of the
Parkway through your financial support of FRIENDS' viewshed protection project.
FRIENDS recognizes that this request is past your budget process period - but we do believe there are
creative means to help.
The City of Roanoke through spearheading a Regional approach:
. could provide grant services to help fund this initiative,
. could budget the next two years for $10,000 to $15,000 to match the County's support, or
. could spearhead the community-based volunteer effort behind the plantings for the next three years
and provide grant writing support.
We believe the City of Roanoke is in a unique position to provide leadership for the iocal governments to
provide a creative means to make a powerful impact on restoring the Parkway's viewshed and benefit
economic development -- thank you for your consideration.
BOB GOODLATTE
6TH DISTRICT, VIRGINIA
COMMITTEE ON AGRICULTURE
CHAIRMAN
2240 RAYBURN HOUSE OFFICE BUILDING
WASHINGTON, DC 20515-4606
1202)225-5431
FAX (202) 225~9681
www.house.gov/goodlatte
talk2bob@mail.house.gov
COMMITTEE ON THE JUDICIARY
Congress of the United States
House of Representatives
July 1, 2004
VICE-CHAIRMAN, SUBCOMMITTEE ON
COURTS,THEINTEANET,AND
INTELLECTUAL PROPERTY
DepUTY MAJORITY WHIP
SUBCOMMITTEE ON CRIME, TERRORISM,
AND HOMELAND SECURITY
REPUBLICAN POLICY COMMITTEE
CHAIRMAN, HOUSE REPUBLICAN
HIGH TECHNOLOGY WORKING GROUP
SELECT COMMITTEE ON
HOMELAND SECURITY
CO-CHAIR
CONGRESSIONAL INTERNET CAUCUS
SUBCOMMITTEE ON
INFRASTRUCTURE AND
BORDER SECURITY
The Honorable Nelson Harris
Mayor
City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
SUBCOMMITTEE ON
CYBERSECURlTY, SCIENCE, AND
RESEARCH & DEVELOPMENT
Dear Nelson:
I am very pleased to write to you in support of the Friends of the Blue Ridge Parkway
and the organization's proposal to plant trees to improve the views along sections of the Blue
Ridge Parkway in Roanoke County.
It has been a pleasure for me to work with the Blue Ridge Parkway and the Friends of the
Blue Ridge Parkway in addressing the Last Chance Landscape designation given to the 28-miles
of the Parkway that run through Roanoke County. I am proud of the public-private partnership
that has resulted and has taken direct aim at making sure that we preserve the beautiful views
that we have come to love and are happy to share with the hundreds of thousands of people that
visit the Parkway every year. This preservation effort is significant because it recognizes the
need to protect these views while also promoting ongoing development.
The Friends of the Blue Ridge Parkway volunteered to plant hundreds of trees at three
critical sites along the Parkway. With maturity, these trees will help improve the views from
these areas. I commend the Friends of the Blue Ridge Parkway for stepping forward to
participate and provide a model for other areas faced with similar concerns about balancing their
natural views with their desire to stimulate economic development.
1 ask Roanoke City Council to give favorable consideration to the request for assistance
in completing this venture. Thank you very much for your consideration.
V~~
Bob Goodlatte
Member of Congress
RWG:pl
o 2 SOUTH MAIN STREET
SUITE A, FIRST FLOOR
HARRISONBURG, VA 22801-3707
(540) 432-2391
FAX l5401432-6593
o 916 MAIN STREET
SUITE 300
LYNCHBURG, VA 24504--1608
(434) 845-8306
FAX (434) 845-8245
LANKLlN ROAD, S.E.
SUITE 540
ROANOKE, VA 24011-2121
j540) 857-2672
FAX (540) 857-2675
o 7 COURT SQUARE
STAUNTON, VA 24401-3307
(540) 885-3861
FAX (540l885-3930
PAINTED ON RECYCLED PAPER
.
FUTURE
7;3
.
\yDOT
VOOT ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil
Rights Act of 1964. For information call 540.387.5488 or TOO 711. State Project 0073-962-FQ1, PE-101.
June,2004
SOUTHEAST ROANOKE HISTORIC DISTRICT
ALTERS A SEGMENT OF 1-73 ROUTE
A Status Change
The "Keeper" of the National Register of Historic Places
of the U.S. Department of the Interior determined that
the "Southeast Roanoke Neighborhood" is eligible for
designation as a historic district. As a result, the Federal
Highway Administration (FHWA) informed the Virginia
Department of Transportation (VDOT) that another
section of the Interstate 73 (I-73) route through Roanoke
must be chosen to avoid the neighborhood. Federal
regulations prohibit the development of federally funded
transportation projects through National Register-eligible
historic sites if other feasible altematives exist.
A 12-miIe Change
The proposal only modifies a 12-mile section of
the route in southeast Roanoke, Roanoke County and
northern Franklin County. No other portion of the
70-mile 1-73 corridor selected by the Commonwealth
Transportation Board (CTB) in June of 2001 is affected
by the change.
A Change in Designation
The federal historic designation of the Southeast
Roanoke Neighborhood came after a Draft Environmental
Impact Statement (DElS) was completed by VDOT for
FHWA as part of the 1-73 Location Study. The DElS
documented historic sites and cultural resources
throughout the 1-73 corridor. At the time, officials with
Virginia's Department of Historic Resources, FHWA
and VDOT did not consider the Roanoke neighborhood
historically significant. A group of citizens, Virginians
for Appropriate Roads, challenged the opinion, and the
issue was presented to the Keeper of the National
Register of Historic Places for a final determination.
The Proposed Route
The option being considered for re-routing 1-73
through Roanoke, Roanoke County and northern
Franklin County is using existing Route 220 from Elm
Avenue continuing south into the Clearbrook area of
Roanoke County and then veering southeast of Buck
Mountain along Route 657 (Crowell Gap Road) into
Franklin County where it would rejoin the original
corridor. This
route was
presented to the
public for review
as an altemative
during the 1-73
public hearings
held by VDOT in
December 2000.
The Historic
District
The newly
designated historic
district is bordered by Elm Avenue to the north and
the old American Viscose plant to the south. From its
most western limit, which includes the old Heironimus
warehouse on Albemarle Avenue, it extends east to 9th
Street, Penmar Avenue, the middle of the 1300 block
of Pechin Avenue and the middle of the 1100 blocks of
Morehead and Morgan avenues.
Next Steps
Later this summer, VDOT expects to present
the proposed change to the Commonwealth
Transportation Board (CTB) for a decision. The CTB
is a panel of citizens selected by the Governor that
acts as a board of directors for transportation agencies.
CTB responsibilities include choosing where new
roads will be located in Virginia.
Following board action, a Final Environmentallmpact
Statement for 1-73 will be completed and forwarded
to FHWA for its approval. FHWA then will issue a
Record of Decision (ROD). Once a ROD is issued
and funds become available, the project can move
into the design stage.
For il/formatiol/ mil 540-387-5488 or TDD
711. State Proiect 0073-962-FOf, PE-101 or
visit tlte Virgil/ia Depart1l1e11t of Trmlsportatiol/'s
Web site, www. Virgil/iaDot.org.
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The Proposed Route
Use existing Route 220 from
Elm Avenue continuing south
to Clearbrook area,ofRoanoke
County, veering southeast of
Buck Mountain along Route
657 (Crowell Gap Road) into
Franklin County rejoining
original corridor.
The proposed change substitutes
segments 375 and 118C for
segments 376, 287 A and 399.
The proposal only modifies
this 12-mile section of the
route in Southeast Roanoke,
Roanoke County and northern
Franklin County. No other
portion of the 70-mile 1-73
corridor selected by
the Commonwealth
Transportation Board in
June of 2001 is affected by
the change.
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CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #178-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36764-070604 authorizing the City Manager
to enter into the 2004-2005 Community Development Block Grant (CDBG) and
HOME-funded Subgrant Agreement with Community Housing Partners
Corporation, upon certain terms and conditions as set forth in a letter from the
City Manager dated July 6, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
Sincerely, . Ii
Y\ J ~ t.-(
, I,~ . vJ
Mary F. ParKer, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
~6'\~~
lJ'f
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36764-070604.
A RESOLUTION authorizing the City Manager to enter into the 2004-2005
Community Development Block Grant (CDBG) and HOME-funded subgrant Agreement
with the Community Housing Partners Corporation, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and
the City Clerk, are hereby authorized, for and on behalf of the City, to execute and attest,
respectively, the 2004-2005 Community Development Block Grant (CDBG) and HOME-
funded subgrant Agreement with Community Housing Partners Corporation, in such form as
is approved the City Attorney, upon such terms and conditions as are more particularly set
forth in the City Manager's letter dated July 6, 2004, to City Council.
ATTEST: J /J
/\ tv-; . Va, 1-<
City Clerk.
H:\RESOLUTlONS\R-cDBGCOMMUNlTYHOUSINGPARTNERS070604.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of Council:
Subject: 2004-2005 CDBG/HOME-
funded Agreement with
Community Housing
Partners Corporation
Background:
For more than 25 years, Community Housing Partners Corporation (CHPC)
has successfully conducted housing programs in various localities across
Virginia, In 2002, CHPC was recognized as the "Best Housing Agency" in the
state by the Virginia Department of Housing and Community Development.
On May 13, 2004, City Council authorized CHPC's first housing activities in
our community by Resolution No. 36695-051304, which approved the City's
2004-2005 Annual Update to the Consolidated Plan for submission to the
U.S. Department of Housing and Urban Development. City Council accepted
the 2004-2005 CDBG and HOME funds on June 21, 2004, by Budget
Ordinance No. 36719-062104 and Resolution No. 36720-062104, pending
receipt of the approval letter from HUD. The letter will be issued when
Congress completes its routine release process, which is now underway.
Considerations:
In order that CHPC may conduct its approved 2004-2005 housing activities,
City Council's authorization is needed to execute a subgrant agreement.
Necessary CDBG and HOME funding is available in the accounts listed in the
Mayor Harris and Members of City Council
July 6, 2004
Page 2
draft Agreement included with this report. A total of $215.000.00 is being
provided to CHPC to rehabilitate and sell eight homes in Hurt Park/West End
area.
Recommended Action:
Authorize the City Manager to execute the 2004-2005 CDBG/HOME subgrant
Agreement with the CHPC, similar in form and content to the draft attached
to this report, and approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:vt
Attachments
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Frank E. Baratta, Budget Team Leader
CM04-00 11 0
AGREEMENT
This Agreement is made and entered into this first day of July, 2004, by and between the following parties:
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Sub grantee
Community Housing
Partners Corporation, Inc.
911 First Colonial Road
Virginia Beach, Virginia 23454
WIT N E SSE T H:
WHEREAS, by Resolution No. 36695-051304, the Roanoke City Council approved the 2004/2005 Update
to the Consolidated Plan for submission to the U.S Department of Housing and Urban Development (BUD),
including the Subgrantee's 2004/2005 activities to be assisted with Community Development Block Grant
(CDBG) and HOME Investment Partnerships Program (HOME) funds; and
WHEREAS, by Resolution No. _-062104 and by Ordinance No. _-062104, the Roanoke City
Council accepted and appropriated the 2004/2005 Community Development Block Grant (CDBG) and
HOME Investment Partnerships Program (HOME) funds; and
WHEREAS, by Resolution No. _-070504, Roanoke City Council approved the execution ofa subgrant
agreement between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. SCOPE OF SERVICES:
a. General- The services to be performed by the Sub grantee under this Agreement shall have as their
purpose the construction andior rehabilitation housing to benefit eligible homebuyers or
homeowners, as described below. This general scope of services shall be accomplished through a
combination of CDBG and HOME funding provided by the Grantee and other funds secured by the
Sub grantee.
The Subgrantee shall administer the housing programs briefly described below in accordance with
guidelines developed by the Subgrantee in consultation with and acceptable to the Grantee, and
incorporated herein by reference. These guidelines may be modified by mutual agreement of the
Grantee and the Subgrantee.
General responsibilities of the Subgrantee shall include: marketing and outreach; receiving and
processing applications, including packaging loan applications for supplemental funding sources;
overseeing constructionirehabilitation work; holding deeds of trust, covenants andior homeowner
Page 1 of21
grant agreements (specific to this Agreement); monitoring completed projects; and such other
services as may be appropriate to comply with applicable federal regulations.
The Sub grantee shall provide all personnel required to perform the services under this Agreement,
within the limits of funding provided. Such personnel shall not be employees of or have any
contractual relationship with the Grantee. All of the services required hereunder will be performed
by the Subgrantee or under its supervision, and all personnel engaged in the work shall be fully
qualified to perform such services.
b. CHPC Homeownershio Program - The Sub grantee shall conduct homeownership activities in the
Hurt ParkIMountain View/West End area the City. Such activities shall include the following:
(1) Rehabilitation Comoonent - The Subgrantee shall rehabilitate existing vacant properties for
resale to eligible homebuyers. Activities may include property acquisition and the installation
of infrastructure related to the housing being assisted. Where advisable and mutually agreeable
to the Grantee and the Subgrantee, housing may be demolished (subject to historic and other
environmental review requirements) and reconstructed. Other housing assistance not involving
new homeownership activities shall not be undertaken unless expressly approved by the
Grantee in writing. All units assisted with HOME funds shall conform to standard HOME
project set-up procedures and documentation.
Performance Factors: The Grantee and Subgrantee mutually agree that, during the period of
this Agreement, approximately 8 single-family homes will be rehabilitated with the project
funds made available under this Agreement for this component and development funding
leveraged by the Sub grantee.
(2) Homeownershio Education Comoonent - The Sub grantee shall provide homeownership
education for potentially qualified buyers of the housing developed through the Rehabilitation
Component. It is anticipated that these educational services will be purchased by the
Subgrantee from Blue Ridge Housing Development Corporation, but may be provided directly
by the Subgrantee or by another party, should such prove more cost-effective or beneficial to
the program.
Performance Factors: The Grantee and Subgrantee mutually agree that, during the period of
this Agreement, approximately 75 persons will receive homeownership education through the
project funds made available under this Agreement for this component.
c. Contractor Procurement -- In the event that the Subgrantee procures outside contractors for needed
rehabilitation or other construction services, it shall do so in a manner that promotes free and open
competition and ensures that all such contractors comply with applicable HUD regulations,
including those relating to lead-based paint.
d. Eligible Homebuver/Homeowner -- Except as otherwise provided, for the purposes of this
Agreement," eligible homebuyer/homeowner" shall mean a family whose income, adjusted for
family size, does not exceed 80% of the area median income established by HUD and in effect at
the time the family applies for assistance. In the case of homeownership assistance, the eligible
family must be purchasing the home for use as its principal residence. The Sub grantee shall
Page 2 of21
prepare, and retain with records of the project, documentation of its determination of each eligible
family's size and income. Such documentation shall include the name, age, and the sources and
estimated amount of income anticipated for the succeeding twelve months for each individual
related by birth, marriage or adoption living in the same household at the time of the detennination.
e. Allowable EXDenditures -- CDBG funds provided by the Grantee under this Agreement shall be
used by the Subgrantee solely for the costs associated with rehabilitation (or reconstruction) of
existing housing and the costs of homeowners hip education. HOME funds may be used for new
construction and/or rehabilitation in accordance with HOME affordabilityrequirements. Subject to
these general limitations, funds under this Agreement may be expended for any necessary,
reasonable and allowable CDBG or HOME costs, including, but not necessarily limited to,
property acquisition, construction labor and materials, including the costs of related infrastructure,
title and recording, counsel's fees, property appraisal, surveying, taxes, or extermination and
inspection. Absent prior approval of the Grantee's Department of Management and Budget, the
Subgrantee shall not use funds provided under this Agreement to acquire (1) any nonexpendable
personal property, including equipment, (2) any real property at a price exceeding the value
determined through appraisal, city assessment or other appropriate method or (3) acquire any
property that is occupied or that had been occupied at any time during the prior 12 months. Under
no circumstances shall funds be expended for liens, fines or penalties associated with any property
acquired or to be acquired. The maximum amount of HOME funds which may be expended to
assist a unit shall comply with the limits specified in section 11.a. below.
f. Period of this Agreement -- This Agreement shall be effective as of July 1, 2004, and, unless
amended, shall end June 30, 2005.
g. Budget - A total of$215,000 in CDBG and HOME funds is being provided by the Grantee under
this Agreement in the following accounts:
CDBG
HOME
035-G05-0520-5419
035-090-5312-5450
$67,203.00
$147,797.00
Not more than $15,000 of the CDBG funding indicated above shall be expended for costs of
homeownership education. At the sole discretion of the Grantee, any funds remaining unexpended
as of the end date of this Agreement may be deobligated from the Agreement and made available
for other CDBG or HOME projects, as appropriate. The commitment of funds by the Grantee to
this Agreement shall not be construed as a commitment by the Grantee to provide further funding
to this proj ect.
h. HOME Match -- HOME funds must be matched in accordance with the requirements of24 CFR
92.218 through 92.222. The Grantee shall be responsible for identifying and ensuring crediting of
matching funds required pursuant to this Agreement. To assist the Grantee in meeting the
requirement, the Subgrantee shall report regularly to the Grantee all activities which may be
credited as HOME match.
2. REOUESTS FOR DISBURSEMENTS OF FUNDS:
a. Disbursements under this Agreement may be requested for the reimbursement or payment of the
Page 3 of21
costs of providing homeownership education and of rehabilitating the housing to be sold to eligible
buyers. Disbursements shall not be requested until the funds are needed for payment of eligible
costs. The amount of each disbursement request must be limited to the amount needed.
b. The Grantee and the Subgrantee mutually agree that the Subgrantee shall not request disbursement
for the costs of rehabiltating a house until the rehabilitation of that house is complete. Further, the
amount of the rehabilitation subsidy shall not exceed an average of$25,000 per house.
c. Requests for disbursement of funds shall be submitted to the Grantee's Project Manager, ifany, or
Department of Management and Budget and shall include copies of invoices or other appropriate
documentation from contractors or other entities for work performed or costs incurred. In the case
of property acquisitions, requests shall include settlement statements and property appraisal or
assessment documentation. The use of standard American Institute of Architects (AIA) forms is
preferred for requesting disbursement of funds for construction costs. Upon approval of the
request by the Project Manager and/or Department of Management and Budget, the Grantee shall
disburse the funds to the Subgrantee. Approval of disbursement requests will be subject to timely
receipt of monthly Subgrantee reports (see section 8 below).
d. All requests for disbursements with respect to costs incurred during the period of this Agreement,
as set forth in section l.f., must be received by the Grantee within 30 calendar days of the ending
date of this Agreement. The Grantee shall not be bound to honor requests for disbursements
received after this 30-day period has elapsed.
3. PROGRAM INCOME AND REPAYMENTS:
a. Payment of Proceeds from Sale:
(1) Upon the sale ofa property assisted with CDBG and/or HOME funds under this Agreement,
gross proceeds shall be distributed as follows: first, outstanding loans obtained to develop the
unit shall be repaid; second, the Subgrantee shall receive a developer's fee equal to ten percent
(10%) of the sales price of the unit. Thereafter, the Grantee will share in any proceeds
remaining. The Grantee's share will be equal to the percentage of the total cost to develop,
construct and sell the property which has been paid for by the CDBG and/or HOME funds
provided under this Agreement. Should the gross proceeds be insufficient to allow the
Subgrantee to repay outstanding loans and/or receive its developer's fee, the Grantee shall not
be liable for the insufficiency.
(2) In the event a property is assisted by both CDBG and HOME funds provided under this
Agreement, the Grantee's share referenced in subsection (1) above shall be distributed to
CDBG program income or HOME program income according to the percentage each source is
of the total CDBG and HOME funds contributed to the property.
b. All program income, repayments, interest, and Grantee shares of proceeds or other returns on the
investment of CDBG and/or HOME funds shall be submitted to the Grantee by the Sub grantee on
or before the fifteenth of the month following collection.
Page40f21
4. AFFORDABILITY:
The Subgrantee shall ensure that properties assisted with HOME funds under this Agreement comply
with the affordability requirements at 24 CFR 92.254, including, but not limited to, the following:
a. Buyers of the properties shall be eligible families, as described in section l.d. above;
b. Neither the value nor the sale price of the housing shall exceed the Section 203(b) limits
promulgated by HUD; and
c. For up to 15 years, depending on the amount and form of HOME and/or HOME/CHDO assistance
provided, either resale restrictions or repayment (recapture) requirements will be imposed on the
buyer. These provisions shall be enforced by a written covenant declared by the Subgrantee and
recorded with the property deed. The covenant shall provide that the Grantee be notified of any
pending sale or transfer of the property during the applicable period of affordability. If
affordability provisions are not met upon sale or transfer of the property, up to the full HOME
investment, as applicable, shall be repaid to the Grantee.
d. All covenants or other instruments shall be approved as to form by the Grantee.
e. The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their
affordability for the minimum period. This Subgrantee responsibility shall continue so long as this
Agreement or any other CDBG- or HOME- funded Agreement with the Grantee remains in effect.
5. ENFORCEMENT OF THE AGREEMENT:
a. In the event the Subgrantee materially fails to comply with any term of the agreement, the Grantee
may suspend or terminate, in whole or in part, this Agreement or take other remedial action in
accordance with 24 CFR 85.43. The Agreement may be terminated for convenience in accordance
with 24 CFR 85.44.
b. In the event the Subgrantee, without prior written approval from the Grantee's Department of
Management and Budget, terminates the project prior to completing all units for which HOME
funds have been disbursed, the Subgrantee shall be liable for repayment of all HOME project,
administrative or operating funds disbursements, whether or not expended.
6. REVERSION OF ASSETS:
a. Upon expiration or termination of this Agreement, including any amendments thereto, the
Subgrantee shall transfer to the Grantee any CDBG or HOME funds or CDBG or HOME Program
Income on hand at the time of expiration or termination and any accounts receivable attributable to
the use of CDBG or HOME funds.
b. Any real property under the Sub grantee's control that was acquired or improved, in whole or in
part, with CDBG funds in excess of $25,000:
(1) Shall continue for a period of not less than five years following expiration of this Agreement,
Page 5 of21
including any amendments thereto, to be used to meet one of the CDBG national objectives
cited in 24 CFR 570.208; or
(2) If the property is not used in accordance with paragraph (1) above, the Subgrantee shall pay the
Grantee an amount equal to the current market value of the property less any portion of the
value attributable to expenditures ofnon-CDBG funds for the acquisition of, or improvement
to, the property. The payment shall be considered Program Income to the Grantee.
7. RECORDS REOUlREMENTS:
a. Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and project
documents and records which comply with the requirements of 24 CFR 92.508, 570.506, and
570.507, as applicable.
b. Period of record retention -- In compliance with the requirements of 24 CFR 92.508(c) and
570.502(b), the Subgrantee shall retain financial and project documents and records pertaining to
this Agreement for a period of four (4) or five (5) years, as applicable, or the conclusion of any
legal or administrative process requiring their use, whichever is later.
c. Access to records -- The Grantee and other entities shall have access to financial and project
documents and records pertaining to this Agreement in compliance with the applicable
requirements of24 CFR 84.53 and 92.508(d).
8. REPORTING REOUlREMENTS:
a. By the 7th working day following the end of each month, the Sub grantee shall report the progress
of activities covered by this Agreement, in a format acceptable to the Grantee's Department of
Management and Budget. Such monthly reports shall include, but not be limited to, the following:
(1) A narrative section summarizing progress to-date on each component under the Scope of
Services, including affirmative marketing activities, and describing, with supporting
documents, as appropriate, any matching to be contributed by the Subgrantee;
(2) Certifications regarding debarment and suspension of contractors, as described in section 11.j. ;
(3) A list of monthly gross program income receipts from all sources;
(4) A list of any real or non-expendable personal property, including equipment, purchased with
CDBG and/or HOME funds;
(5) A table for each program providing data on each housing unit and eligible household assisted
(see Attachment B for minimum data elements to be reported); and
(6) A table providing demographic data on the households assisted (see Attachment C for the
Grantee's standard format)
Page 6 of21
b. The Subgrantee agrees to submit any other reports or documentation as requested by the Grantee
concerning activities covered under this agreement.
9. MONITORING:
The Subgrantee shall monitor the progress of the project(s) covered by this Agreement, and shall
submit appropriate reports to the Grantee's Department of Management and Budget. In addition, it is
the Grantee's intention to monitor the Sub grantee's performance and financial and programmatic
compliance, which may include on-site reviews, at least once during the period of this Agreement.
10. ANNUAL AUDIT:
As an entity receiving less than $300,000 in federal funding from the Grantee, the Sub grantee shall not
be required by the Grantee to undergo an annual independent audit of the CDBG expenditures under
this Agreement. Furthermore, no expenditures with respect to any such audit undertaken by the
Subgrantee's own initiative shall be chargeable to the funds under this Agreement.
11. OTHER PROGRAMlPROJECT REOUlREMENTS:
In addition to other requirements set forth herein, the Sub grantee shall likewise comply with the
applicable provisions of Subparts F and H of 24 CFR part 92 and Subpart K of 24 CFR 570, in
accordance with the type of project assisted. Such other requirements include, but are not necessarily
limited to, the following.
a. Maximum oer-unit subsidv amount and subsidv lavering -- The total amount of HOME funds
invested shall not exceed $91,773 for a one-bedroom unit, $111,597 for a two-bedroom unit,
$144,367 for a three-bedroom unit, and $158,470 for a unit with four or more bedrooms. Further,
in accordance with 24 CFR 92.250, HOME funds invested in combination with other
governmental assistance shall not exceed the amount necessary to provide affordable housing.
b. ProoertY standards and lead-based oaint -- All housing assisted with HOME funds under this
agreement must, upon project completion, meet the property standards of24 CFR 92.251. Those
assisted with HOME and/or CDBG funds shall meet the Statewide Building Code. All properties
assisted with HOME and/or CDBG funds shall meet the lead-based paint requirements in 24 CFR
92.355 and/or 570.608, respectively. In accordance with regulations, the Subgrantee shall adhere
to lead-based paint abatement practices, as applicable, and in no case shall use lead-based paint in
the construction or rehabilitation of the properties assisted under this Agreement.
c. Affirmative Marketing and Affirmativelv Furthering Fair Housing -- In accordance with 24 CFR
92.351 and 570.601 and the Grantee's Affirmative Marketing Procedures, the Subgrantee shall
provide information and otherwise attract eligible persons in the housing market area to the
available housing without regard to race, color, national origin, sex, familial status or disability.
The Subgrantee will describe its affirmative marketing activities as part of the monthly reporting
requirements described in section 8.
d. Section 109 -- In accordance with Section 109 of the Housing and Cornmunity Development Act
of 1974 (42 U.S.C. 3535(d)), no person in the United States shall on grounds of race, color,
Page 7 of21
religion, sex or national origin be excluded from participation in, denied the benefits of, or
subjected to discrimination under any program or activity funded in whole or in part with funds
available under this Agreement. (See also Attachment C.)
e. Conditions for religious organizations -- The Subgrantee shall not grant or loan any HOME or
CDBG funds to primarily religious organizations for any activity including secular activities. In
addition, funds may not be used to rehabilitate or construct housing owned by primarily religious
organizations or to assist primarily religious organizations in acquiring housing. In particular,
there shall be no religious or membership criteria for tenants or buyers of any HOME- or CDBG-
assisted properties.
f. Labor standards -- As presently structured, the programs included under this Agreement are not
considered subject to federal Labor Standards, including prevailing (Davis-Bacon) wage rates for
non-volunteer labor. Such standards will become applicable in the event CDBG or HOME funds
are used for infrastructure improvements. Such standards will also become applicable for any
single project in which more than 7 housing units are assisted with CDBG funds or more than 12
units are assisted with HOME funds or more than 7 units are assisted with a combination ofCDBG
and HOME funds.
g. Environmental standards -- In accordance with 24 CFR 85.36, 92.352 and 570.604, the activities
under this Agreement are subject to environmental review requirements. Such requirements
include, but are not necessarily limited to, historic significance, floodplain, clean air and hazardous
sites. The Grantee has performed the tiered review necessary to initiate the preliminary program
activities; however, no CDBG funds may be expended for a given property prior to the
Subgrantee's completing its individual property review, any required remedial actions and required
Sub grantee environmental checklist, which must include all compliance categories specified by
HUD and the Grantee. Where property is to be acquired, the Subgrantee will ensure that a "phase
one" review is conducted by a qualified entity. All property acquisitions shall be contingent upon
satisfactory results of the phase one, and, where dictated by the phase one, further environmental
phases. All specifications for proposed housing rehabilitation under this Agreement shall be
submitted to the Grantee's Department of Management and Budget for review as to compliance
with Section 106 of the National Historic Preservation Act. Based on the specifications, the
Sub grantee shall also ensure that the potential for disturbing other hazardous materials, such as
asbestos, has been determined. The results of the historic and other environmental review
activities shall be reflected in the Subgrantee's environmental checklist.
h. Displacement and relocation -- In accordance with 24 CFR 92.353 and 570.606, the Subgrantee
shall take all reasonable steps to minimize displacement as a result of the activities described in
section 1. Furthermore, section 1 of this Agreement prohibits acquisition of any property which is
occupied or has been occupied at any time during the prior 12 months. Notwithstanding this
prohibition, any persons displaced as a result of the activities under this Agreement shall be
provided relocation assistance to the extent permitted and required under applicable regulations.
1. Emplovrnent and contracting opportunities -- In accordance with 24 CFR 92.350 and 570.607, the
activities under this Agreement are subject to the requirements of Executive Order 11246, as
amended, and Section 3 of the Housing and Urban Development Act of 1968. The former
prohibits discrimination on federally-assisted construction contracts and requires contractors to
Page 8 of21
take affirmative action regarding employment actions. The latter provides that, to the greatest
extent feasible and consistent with federal, state and 10callaws, employment and other economic
opportunities arising housing rehabilitation, housing construction and public construction projects
shall be given to 10w- and very-low-income persons. (See also Attachment C.)
J. Debarment and susoension -- In accordance with 24 CFR 24, the Subgrantee shall not employ or
otherwise engage any debarred, suspended, or ineligible contractors or subcontractors to conduct
any activities under this Agreement. The Sub grantee will consult appropriate references,
including, but not limited to, the Excluded Parties Listing Service website at http://epls.amet.gov,
to ascertain the status of any third parties prior to engaging their services. The Subgrantee will
submit to the Grantee's Department of Management and Budget the names of contractors and
subcontractors selected under this Agreement, including a certification by the Subgrantee that it
has determined that none of these entities are presently debarred, suspended, or ineligible.
k. Uniform administrative reauirements -- The Subgrantee shall comply with the requirements and
standards set forth in 24 CFR 92.505 and 570.502, and all applicable CDBG, HOME and other
federal regulations pertaining to the activities performed under this Agreement.
I. Conflict of interest -- In accordance with 24 CFR 92.356 and 570.611, no covered individual who
exercises any functions or responsibilities with respect to the program during his tenure, or for one
(I) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under this
Agreement. The Sub grantee shall incorporate, or cause to be incorporated, in any contracts or
subcontracts pursuant to this Agreement a provision prohibiting such interest pursuant to the
purposes of this section.
12. EOUAL EMPLOYMENT OPPORTUNITY:
Non-Discrimination: During the performance of this Agreement, the Subgrantee agrees as follows:
a. The Sub grantee will not discriminate against any employee or applicant for employment because of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law
relating to discrimination in employment, except where there is a bona fide occupational
qualification reasonably necessary to the normal operation of the Sub grantee. The Sub grantee
agrees to post in conspicuous places, available to employees and applicants for employment,
notices setting forth the provisions ofthis nondiscrimination clause.
b. The Subgrantee, in all solicitations or advertisements for employees placed by or on behalf ofthe
Sub grantee, will state that such Subgrantee is an equal opportunity employer.
c. Notices, advertisement and solicitations placed in accordance with federallaw, rule or regulation
shall be deemed sufficient for the purpose of meeting the requirements of this section.
d. The Subgrantee will include the provisions of the foregoing subsections (a), (b) and (c) in every
contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the
provisions will be binding upon each contractor or vendor.
Page 9 of21
13. DRUG-FREE WORKPLACE:
The Subgrantee will: (i) provide a drug-free workplace for the Subgrantee's employees; (ii) post in
conspicuous places, available to employees and applicants for employment, a statement notifying
employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in the Subgrantee's workplace and specifYing the
actions that will be taken against employees for violations of such prohibition; (iii) state in all
solicitations or advertisements for employees placed by or on behalf of the Subgrantee that the
Subgrantee maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in
every subcontract or purchase order of over ten thousand dolIars and no cents ($10,000.00), so that the
provisions will be binding upon each subcontractor or vendor. For the purposes of this subsection,
"drug-free workplace" means a site for the performance of work done in connection with this contract.
14. FAITH-BASED ORGANIZATIONS:
Pursuant to ~2.2-4343.1 of the Code of Virginia (1950), as amended. the Citv of Roanoke does not
discriminate against faith-based organizations.
15. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
16. INDEMNITY:
The Subgrantee agrees and binds itself and its successors and assigns to indemnity, keep and hold
the Grantee and its officers, employees, agents, volunteers and representatives free and harmless
from any liability on account of any injury or damage of any type to any person or property
growing out of or directly or indirectly resulting from any act or omission of the Subgrantee
including: (a) the Subgrantee's use of the streets or sidewalks of the Grantee or other public
property; (b) the performance under this Agreement; (c) the exercise of any right or privilege
granted by or under this Agreement; or (d) the failure, refusal. or neglect of the Subgrantee to
perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the
event that any suit or proceeding shall be brought against the Grantee or any of its officers,
employees, agents, volunteers or representatives at law or in equity, either independently or jointly
with the Sub grantee on account thereof, the Subgrantee, upon notice given to it by the Grantee or
any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending
the Grantee or any of its officers, employees, agents, volunteers or representatives in any such
action or other proceeding. In the event of any settlement or any final judgement being awarded
against the Grantee or any of its officers, employees, agents, volunteers or representatives, either
independently or jointly with the Sub grantee, then the Subgrantee will pay such settlement or
judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature
and hold the Grantee or any of its officers, employees, agents, volunteers or representatives
harmless therefrom.
17. INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an independent contractor basis and
Page 10 of21
under no circumstances shall this Agreement be construed as establishing an employee/employer
relationship. The Subgrantee shall be completely responsible for its activities in performing services
hereunder.
18. SUCCESSORS:
This Agreement shall be binding upon each ofthe parties, and their assigns, purchasers, trustees, and
successors.
19. ENTIRE AGREEMENT
This Agreement, including all of its Attachments, represents the entire agreement between the parties
and shall not be modified, amended, altered or changed, except by written agreement executed by the
parties.
20. AMENDMENTS:
The Grantee may, from time to time, require changes in the obligations of the Subgrantee hereunder, or
its City Council may appropriate further funds for the implementation of this HOME rehabilitation
project. In such event or events, such changes which are mutually agreed upon by and between the
Grantee and the Sub grantee shall be incorporated by written amendment to this Agreement.
21. GOVERNING LAW:
This Agreement shall be governed by laws ofthe Commonwealth of Virginia.
22. AVAILABILITY OF FUNDS:
CDBG and HOME funding to be made available by the Grantee under this Agreement is contingent
upon necessary appropriations by the U.S. Congress. In the event that sufficient funds are not
appropriated, at the sole discretion of the Grantee, this Agreement may be terminated in whole or in
part.
23. ANTI-LOBBYING:
To the best of the Sub grantee's knowledge and belief, no federal appropriated funds have been paid or
will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federalloan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds
have been paid or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Agreement, the Subgrantee will complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
Page 11 of21
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST: FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk Darlene L. Burcham, City Manager
ATTEST: FOR THE SUBGRANTEE:
By By
Cyndi Stultz, Secretary Alvin Nash, President and CEO
APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM
Department of Management and Budget Assistant City Attorney
APPROPRIATION AND FUNDS REQUIRED
APPROVED AS TO EXECUTION FOR THIS CONTRACT CERTIFIED
Assistant City Attorney Director of Finance
Date
Account #
(See Attachment A)
Page 12 of21
Attachments
Attachment A -- HousinglBeneficiary Reporting Elements
Attachment B -- HousinglBeneficiary Demographics Report
Attachment C -- Special Federal Terms and Conditions
Page 13 of21
Attachment A
HousinglBeneficiary Reporting Elements
On a monthly basis, the Sub grantee shall provide a narrative report to the Grantee summarizing
progress on the project to-date. Accompanying the narrative, the Subgrantee shall submit data in a table or
spreadsheet format that is needed in order that the Grantee may complete its required reports to the U.S.
Department of Housing and Urban Development. The data provided by the Subgrantee shall include:
Property
Address
-- Number of bedrooms
-- Status (pending, under construction, completed or sold)
Homeovvner~omebuyer
Name
Total Family Income (projected for 12 months following determination)
Number in family
Whether head of household is disabled
Estimated total hard (incl. acquisition costs, if any) and soft costs to produce the unit
CDBG funds committed to property
-- HOME funds committed to property
-- HOME/CHDO funds committed to property
Prime Contractor Name
Federal LD. Number (or Owner Social Security Number)
Whether Minority-Ovvned, Women-Owned or Both
CDBG funds committed to Prime
HOME funds committed to Prime
HOME/CHDO committed to Prime
Subcontractor Name (Provide separate data for each subcontractor)
Federal LD. Number (or Ovvner Social Security Number)
Whether Minority-Ovvned, Women-Owned or Both
CDBG funds committed to Subcontractor
HOME funds committed to Subcontractor
HOME/CHDO committed to Subcontractor
Unit Sale Data (if property is for homeovvnership)
Sales Price of Unit (excluding settlement charges)
-- Closing Date
Page 14 of21
Attachment B
Housing/Beneficiary Demographics Report
Also accompanying the monthly narrative report and the reporting elements given in Attachment A,
the Subgrantee shall provide the demographics report in the format provided below.
DIRECT BENEFICIARY REPORT
Program / Activity Name Reporting Period
1 Counts by: - Households or - Persons? (Check the one that applies.)
2 # of New Participants this Period (If applicable):
3 TOTAL # BENEFITING FROM ACTIVITY: (cumulative to date)
(Beginning 07/01/04 - Ending 06130/05)
4 RACIAL INFORMATION (cumulative to date) # TOTAL # HISPANIC
White:
Black/African American:
Asian:
American Indian / Alaskan Native:
Native Hawaiian / Other Pacific Islander:
American Indian / Alaskan Native & White:
Asian & White:
Black/African American & White:
Am. Indian/Alaskan Native & Black/African Am.:
Other Multi-Racial:
TOTAL:
5 # - FEMALE HEAD OF HOUSEHOLD: (cumulative to date)
6 INCOME INFORMATION (cumulative to date) # TOTAL
< 80% of Median (Low Income Limit)
< 50% of Median (Very Low Income)
< 30% of Median
TOTAL:
Prepared by: Date Prepared:
Revised 0310512004
Page 15 of 21 Pages
Attachment C
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
(Agreements $10,000 or Over)
I. "Section 3" ComDliance -- Provision of Traininl!. EmDlovment and Business ODDortunities:
A. The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and Urban
Development and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given lower income residents of
the project area and contracts for work in connection with the project be awarded to business
concerns which are located in, or owned in substantial part by persons residing in the area of
the proj ect.
B. The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban Development set
forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder
prior to the execution of this contract. The parties to this contract certifY and agree that they
are under no contractual or other disability which would prevent them from complying with
these requirements.
C. The Subgrantee will send to each labor organization or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, if any, a notice
advising the said labor organization or workers' representative of his commitments under this
Section 3 clause and shall post copies of the notice in conspicuous places available to
employees and applicants for employment or training.
D. The Subgrantee will include this Section 3 clause in every subcontract for work in connection
with the project and will, at the direction of the applicant for orrecipient of Federal financial
assistance, take appropriate action pursuant to the subcontract upon a finding that the
contractor is in violation of regulations issued by the Secretary of Housing and Urban
Development 24 CFR Part 135. The Subgrantee will not subcontract with any contractor
where it has notice or knowledge that the latter has been found in violation of regulations
under 24 CFR part 135 and will not let any subcontract unless the contractor has first
provided it with a preliminary statement of ability to comply with the requirements ofthese
regulations.
E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135,
and all applicable rules and orders of the Department issued hereunder prior to the execution
of the contract, shall be a condition of the federal financial assistance provided to the project,
Page 16 of 21 Pages
binding upon the applicant or recipient for such assistance, its successor and assigns. Failure
to fulfill these requirements shall subject the applicant or recipient, its Subgrantees and
contractors, its successors and assigns to those sanctions specified by the grant or loan
agreement or contract through which Federal assistance is provided, and to such sanctions as
are specified by 24 CFR Part 135.
2. Eaual Emplovment Opportunity: Contracts subiect to Executive Order 11246. as amended: Such
contracts shall be subject to HUD Equal Employment Opportunity regulations at 24 CFR Part 130
applicable to HUD-assisted construction contracts.
The Sub grantee shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations, which is
paid for in whole or in part with assistance provided under this Agreement, the following equal
opportunity clause: "During the performance ofthis contract, the Sub grantee agrees as follows:
A. The Subgrantee will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The Subgrantee will take affirmative
action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, religion, sex or national origin. Such action
shall include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or tennination; rates of payor other
forms of compensation; and selection for training, including apprenticeship. The Subgrantee
agrees to post in conspicuous places available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
B. The Sub grantee will, in all solicitations or advertisements for employees placed by or on
behalf of the Subgrantee, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
C. The Subgrantee will send to each labor union or representative of workers with which he has
a collective bargaining agreement or other contract or understanding, a notice to be provided
by the Contract Compliance Officer advising the said labor union or workers' representatives
of the Sub grantee's commitment under this section and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
D. The Subgrantee will comply with all provisions of Executive Order 11246 of September 24,
1965, as amended by Executive Order 11375 of October 13, 1967, and the rules, regulations
and relevant orders of the Secretary of Labor.
E. The Sub grantee will furnish all information and reports required by Executive Order 11246
of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records and accounts by the
Department and the Secretary of Labor for purposes of investigation to ascertain compliance
with such rules, regulations and orders.
Page 17 of 21 Pages
F. In the event of the Subgrantee's noncompliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations or orders, this contract may be canceled,
terminated or suspended in whole or in part, and the Subgrantee may be declared ineligible
for further Government contracts or Federally-assisted construction contract procedures
authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation or order
of the Secretary of Labor, or as otherwise provided by law.
G. The Subgrantee will include the portion of the sentence immediately preceding paragraph (A)
and the provisions of paragraphs (A) through (G) in every subcontract or purchase order
unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to
Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be
binding upon each contractor or vendor. The Sub grantee will take such action with respect
to any subcontract or purchase order as the Department may direct as a means of enforcing
such provisions, including sanctions for noncompliance; provided, however, that in the event
a Sub grantee becomes involved in or is threatened with litigation with a contractor or vendor
as a result of such direction by the Department, the Sub grantee may request the United States
to enter into such litigation to protect the interest of the United States."
The Sub grantee further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in Federally-assisted construction work;
provided, that if the Subgrantee so participating is a State or local government, the above equal
opportunity clause is not applicable to any agency, instrumentality or subdivision of such
government which does not participate in work on or under the contract. The Sub grantee agrees that
it will assist and cooperate actively with the Department and the Secretary of Labor in obtaining the
compliance of Sub grantees and contractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor; that it will furnish the Department and the
Secretary of Labor such compliance; and that it will otherwise assist the Department in the discharge
of its primary responsibility for securing compliance.
The Subgrantee further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a Subgrantee debarred
from, or who has not demonstrated eligibility for Government contracts and Federally-assisted
construction contracts pursuant to the Executive Order and will carry out such sanctions and
penalties for violation of the equal opportunity clause as may be imposed upon Subgrantees and
contractors by the Department or the Secretary of Labor pursuant to Part II, Subpart D, of the
Executive Order. In addition, the Sub grantee agrees that if it fails or refuses to comply with these
undertakings, the Department may take any or all of the following actions: cancel, terminate or
suspend in whole or in part the grant or loan guarantee; refrain from extending any further assistance
to the Sub grantee under the Program with respect to which the failure or refusal occurred until
satisfactory assurance of future compliance has been received from such Sub grantee; and refer the
cause to the Department of Justice for appropriate legal proceedings.
3. Nondiscrimination Under Title VI ofthe Civil Ril!:hts Act of1964: This Agreement is subject to
the requirements ofTitIe VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with
respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of
land acquired, cleared or improved with assistance provided under this Agreement, the Subgrantee
Page 18 of 21 Pages
shall cause or require a covenant running with the land to be inserted in the deed or lease for such
transfer, prohibiting discrimination upon the basis or race, color, religion, sex or national origin, in
the sale, lease or rental, or in the use of occupancy of such land or any improvements erected or to be
erected thereon, and providing that the Subgrantee and the United States are beneficiaries of and
entitled to enforce such covenant. The Sub grantee, in undertaking its obligation in carrying out the
program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant
and will not itself so discriminate.
4. Section 504 and Americans with Disabilities Act:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the
Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act,
which prohibit discrimination against the disabled in any federal assisted program.
5. Oblie:ations of Sube:rantee with Respect to Certain Third-party Relationships: The Subgrantee
shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation
of any third party or parties for the undertaking of all or any part of the program with respect to
which assistance is being provided under this Agreement to the Sub grantee. Any Subgrantee which
is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure
that the program, with respect to which assistance is being provided under this Agreement to the
Sub grantee is carried out in accordance with the Applicant's Assurances and certifications, including
those with respect to the assumption of environmental responsibilities of the Applicant under Section
104(h) of the Housing and Community Development Act of 1974.
6. Interest of Certain Federal Officials: No member of or delegate to the Congress of the United
States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to
any benefit to arise from the same.
7. Prohibition Ae:ainst Pavments of Bonus or Commission: The assistance provided under this
Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining
HUD approval of the application for such assistance, or HUD approval or applications for additional
assistance, or any other approval or concurrence ofHUD required under this Agreement, Title I of
the Housing and Community Development Act of 1974, or HUD regulations with respect thereto;
provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such
services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program
costs.
8. "Section 109": This Agreement is subject to the requirements of Section 109 of the Housing and
Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on
the ground of race, color, religion, sex or national origin be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity funded in whole orin
part with funds available under this title.
9. Access to Records and Site of Emplovment: This agreement is subject to the requirements of
Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. Access shall
be permitted during normal business hours to the premises for the purpose of conducting on-site
Page 19 of 21 Pages
compliance reviews and inspecting and copying such books, records, accounts, and other material as
may be relevant tot he matter under investigation and pertinent to compliance with the Order, and the
rules and regulations promulgated pursuant thereto by the Sub grantee. Information obtained in this
manner shall be used only in connection with the administration of the Order, the administration of
the Civil Rights At of1964 (as amended) and in furtherance of the purpose of the Order and that Act.
10. Lel!al Remedies for Contract Violation: lfthe Subgrantee materially fails to comply with any term
of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a State plan or
application, a notice of award, or elsewhere, the City may take one or more of the following action,
as appropriate in the circumstances:
I) Temporarily withhold cash payments pending correction of the deficiency by the Subgrantee,
2) Disallow all or part of the cost of the activity or action not in compliance,
3) Wholly or partly suspend or terminate the current Agreement, or
4) Take other remedies that may be legally available.
Page 20 of 21 Pages
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-236-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36766-070604 authorizing acceptance of a
grant from the United States Department of Agriculture Food and Nutrition Service,
in the amount of $143,315.00, to provide nutritionally balanced, healthy meals to
children during the summer months, as set forth in a letter from the City Manager
dated July 6, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
S~':"l~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
/'
'\
'~~~i\O~
(Pi'" '
,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36766-070604.
A RESOLUTION authorizing acceptance of a grant from the United States Department
of Agriculture Food and Nutrition Service on behalf of the City to provide nutritionally
balanced, healthy meals for children and youth during the summer months, and authorizing
execution of any and all necessary documents to comply with the terms and conditions of the
grant and applicable laws, regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Funding from the United States Department of Agriculture Food and Nutrition
Service, in the amount of $143,315.00 to provide nutritionally balanced, healthy meals to
children during the summer months, as set forth in the City Manager's letter, dated July 6, 2004,
to this Council, is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City
to execute and attest, respectively, any and all requisite documents pertaining to the City's
acceptance of this grant and to furnish such additional information as may be required in
connection with the City's acceptance of the foregoing funds. All documents shall be approved
as to form by the City Attorney.
ATTEST: /J
A40 l.f/~~'
City Clerk.
R-USDA SummerFoordProg070604
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-236-467
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36765-070604 appropnatlng and
transferring funds in connection with the Summer Food Program, and amending
and reordaining certain sections of the 2004-2005 General and Grant Funds
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
Sincerely, K
r\ l a.,. ft
/ ~~ . -
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
July 9, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
Lt-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 2004.
No. 36765-070604.
AN ORDINANCE appropriating funds for certain sections of the Summer Food
Program, amending and reordaining certain sections of the 2004-2005 General and Grant
Funds Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the
2004-2005 General and Grant Funds Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
General Fund
Appropriations
Special Projects
Transfer to Grant Fund
Grant Fund
Appropriations
Temporary Employee Wages
FICA
Program Activities
Revenues
Federal Grant Receipts
Local Match
001-620-8170-2034
001-250-9310-9535
(40,000)
40,000
035-630-5189-1004
035-630-5189-1120
035-630-5189-2066
36,940
3,060
143,315
035-630-5189-5289
035-630-5189-5288
143,315
40,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST: (2
/\ ) a-I--".
I ~fAA-J . -
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Honorable Council Member
Subject:
Summer Food Appropriation
Dear Mayor Harris and Members of City Council:
The City of Roanoke continues to provide for the nutritional needs of children
and youth during the summer months through its Parks and Recreation Youth
Services Division supervised Summer Nutrition Program.
Breakfast and lunch are provided to children throughout the city from mid-June
through early August. More than 2,600 children/youth received lunch and/or
breakfast on a daily basis at nineteen sites during the summer of 2003. This
year, four sites have been added with two other sites pending, and snacks will
be offered during two special after-summer-school programs that will operate
until 5:30 p.m.
Local funds in the amount of $40,000 have been appropriated in the FY 2004-
2005 General Fund budget in the Parks and Recreation Youth Services Division
budget in account number 001-620-8170-2034 (Special Projects). Local funds
will be used to provide staffing and program materials.
Considerations:
Funds for the program are provided through the United States Department of
Agriculture Food and Nutrition Service. The program is similar in concept to
the National School Lunch Program with eligibility requirements much like those
used to determine eligibility for free or reduced priced meals during the school
year. The purpose is to provide nutritionally balanced, healthy meals to
children, ages one through eighteen, and those with special needs. Adult,
summer staff manage the program and youth are hired to assist at the food
service sites. The City is reimbursed on a per meal basis.
Honororable Mayor and Members of Council
July 6, 2004
Page 2
Recommended Action(s):
Accept the Summer Food Program grant in the amount of $143,315 and
authorize the City Manager and City Clerk to execute and attest respectively, an
agreement with the United States Department of Agriculture Food and Nutrition
Services and any other forms necessary to accept such grant, approved as to
form by the City Attorney.
Establish a revenue estimate in the amount of $183,315 and appropriate the
funding to expenditure accounts as outlined in the program budget attached to
this report in accounts to be established by the Director of Finance in the Grant
Fund.
Transfer funding in the amount of $40,000 from FY05 account number 001-
620-8170-2034 (Special Projects) in the Parks and Recreation Youth Services
Division budget to the Grant Fund. Appropriate this funding in the Grant Fund
as outlined in the attachment.
." ectfully s~~ed~
Darlene L. Bur~a:vvt..
City Manager
DLB:MVH:na
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
#CM04-00119
Attachment 1
Budget Breakdown
1004 Temporary Wages 36,940
1120 FICA 3,060
2066 Program Activities 143,315
TOTAL 183,315
Summer Nutritional Sites
1. Apple Ridge Farms, Cooper Hill (off-site center)
2. Blue Stone Housing Project
3. Blue Ridge Behavior Center - two sites
4. Boys and Girls Club - 9th Street
5. Eureka Park Recreation Center
6. Buena Vista Recreation Center
7. Hunt Manor Housing Project
8. Hurt Park Housing Project
9. Indian Rock Village Housing Project
10. Jamestown Place Housing Project
11. Lansdowne Housing Project
12. Lincoln Terrace Housing Project
13. Minnick Education Center
14. The Preston Center
15. Rutherford Head Start Center
16. Salvation Army
17. SI. John's Community Youth Program
18. Total Action Against Poverty at Higher Ed
19. Victory Baptist Church Day Center
20. YMCA Family Center
21. Rainbow Christian Day Care - two sites
22. Library Youth Association
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-70-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36768-070604 authorizing acceptance of
additional Fiscal Year 2004 Fire Programs Grant Funds, in the amount of
$14,416.13, and authorizing the City Manager to accept, execute and file the
necessary documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
sn:'Y~ J L
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire-EMS
0-0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 2004.
No. 36768-070604.
A RESOLUTION authorizing the acceptance of additional FY2004 Fire Programs Grant
Funds made available to the City of Roanoke by the Virginia Department of Fire Programs and
authorizing the execution and filing by the City Manager of the conditions of the grant and other
grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the grant offer by the Virginia Department of
Fire Programs of additional FY2004 Fire Programs Grant Funds in the amount of$14,416.13.
2. The City Manager or the Assistant City Manager for Operations is hereby
authorized to accept, execute and file on behalf of the City any documents setting forth the
conditions of the FY2004 Fire Programs Funds Grant.
3. The City Manager or the Assistant City Manager for Operations is further directed
to furnish such additional information as may be required by the Virginia Department of Fire
Programs in connection with the City's acceptance of the foregoing grant.
ATTEST: /J
n" ~ .j. (/ ~ !~. -
City Clerk
H:\Measures\Fire program addttlonal grant.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-70-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36767-070604 appropriating $14,416.00 in
connection with additional Fire Program Grant funds, and amending and
reordaining certain sections of the 2004-2005 Grant Fund Appropriations.
The above referenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
n'Y~lf~
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
July 9, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire-EMS
~>
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 2004.
No. 36767-070604.
AN ORDINANCE to appropriate funding for additional Fire Program Grant funds,
amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriation
Fire Program Grant FY04
Revenue
Expendable Equipment (<$5,000)
035-520-3234-3234
$ 14,416
035-520-3234-2035
14,416
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ~
A~ .Jr~-
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject:
Additional Funds to Fire
Programs Grant
Background:
The Fire Programs Fund was established by the General Assembly effective
October 4, 1985, pursuant to section 38.1-44.1 of the Code of Virginia.
The sunset clause requiring expiration of this fund July 1, 1990 was
removed; thus, the City's annual allocation of state funds will continue
indefinitely.
The program guidelines require that funds received are non-supplanting
and may not be used to replace existing local funding. All program funds
must be used in accordance with the provisions established by the State
Department of Fire Programs.
In January 2003, the City of Roanoke's allocation of $127,202 was
deposited into account 035-520-3232-3232 from the Department of Fire
Programs. At the beginning of FY04, due to the Commonwealth's on-
going fiscal concerns, there was creditable probability that additional
monies, beyond the amount already tendered for FY04, would later need
to be transferred from the "Fire Programs Fund" to the State's "General
Fund." Therefore those jurisdictions who normally would have received an
FY04 entitlement based on their population were frozen.
Fortunately, such probability never materialized and the Department of
Fire Programs was able to make supplemental payments to all such
affected jurisdictions, including the City of Roanoke. The supplemental
The Honorable Mayor and Members of Council
July 6, 2004
Page 2
amount of $14,416, in addition to the $127,202 received in January 2003
is the City's appropriate FY04 entitlement of $141 ,618.
Considerations:
City Council action is needed to formally accept and appropriate these
funds, as well as authorize the Director of Finance to establish revenue
estimates and the appropriate accounts for the Grant Funds in accordance
with provisions of this program.
Recommended Action:
Authorize the City Manager to accept the Fire Programs Funds Grant and
to execute, accept and file any documents setting forth the conditions of
the FY2004 Fire Programs Funds Grant and to furnish such additional
information as may be required.
Appropriate the grant funds in the amount of $14,416 with a
corresponding revenue estimate in accounts established by the Director of
Finance in the Grant Fund.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:jsf
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
#CM04-00 1 21
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #102
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36770-070604 authorizing the City Manager
to execute Amendment No.2 in the amount of $72,400.00, to the City's contract
with Mattern and Craig, Inc., for additional engineering services for inspections of
33 bridges, one tunnel (underpass), and 14 overhead signs, as more fully set forth
in a letter from the City Manager dated July 6, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
n::'~ I ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Mattern and Craig, Inc., Steven A. Campbell, P.E., Project Manager,
701 First Street, S. W., Roanoke, Virginia 24016
/1'
.pll,
IN THE COUNCil.. OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36770-070604.
A RESOLUTION authorizing the City Manager's issuance of Amendment No.2 to the City's
contract with Mattern & Craig, Inc., for additional engineering services for the inspection of 33
bridges, one tunnel (underpass), and 14 overhead signs.
BE IT RESOL YED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Amendment NO.2 to the City's contract with Mattern & Craig, Inc.,
for additional engineering services for the inspection of33 bridges, one tunnel (underpass), and 14
overhead signs, all as more fully set forth in the letter to this Council dated July 6, 2004.
2. The Amendment No.2 will provide authorization for additions in the work with an
increase in the amount of$72,400.00 to the contract, all as set forth in the above letter.
AA.., J.P~
City Clerk.
H:\Measureslbridge program amendmenl2004 200S.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #102
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36769-070604 authorizing the City Manager
to execute Amendment No.2 in the amount of $83,100.00, to the City's contract
with Hayes, Seay, Mattern & Mattern, Inc., for additional engineering services for
inspections of 36 bridges, as fully set forth in a letter from the City Manager dated
July 6, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
s/\~ J.~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Hayes, Seay, Mattern & Mattern, Inc., Steven j. Chapin, Project Manager,
P. O. Box 13446, Roanoke, Virginia 24034
p,1,
IN THE COUNCil.. OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36769-070604.
. A RESOLUTION authorizing the City Manager's issuance of Amendment NO.2 to the City's
contract with Hayes, Seay, Mattern & Mattern, Inc., for additional engineering services for the
inspections of 36 bridges.
BE IT RESOL YED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, Amendment No.2 to the City's contract with Hayes, Seay, Mattern &
Mattern, Inc., for additional engineering services for the inspections of36 bridges, all as more fully
set forth in the letter to this Council dated July 6, 2004.
2. The Amendment No.2 will provide authorization for additions in the work with an
increase in the amount of$83,100.00 to the contract, all as set forth in the above letter.
AI\.., J r< Iv
City Clerk.
H:\Measures\bridge program amendment 2004 200S.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wish neff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Amendment No.2
Three Year Bridge
Inspection Program -
Year Three of TFiree
Background:
The 1978 Surface Transportation Act enacted by Congress requires that all
bridges, including "off Federal Aid System" structures, must be included in
the annual inspection3)rogram. Bridge inspection Reports are required on
69 structures In the City of Roanoke this year. Twenty-six structures are
inspected annually while 43 structures are inspected bi-annually. One
tunnel (underpass) also needs to be inspected.
Council awarded contracts on June 17, 2002, to Hayesh Seay, Mattern &
Mattern, Inc., and Mattern & Craig, Inc., for the tree year Bridge
Inspection Program with years two and three to be negotiated based on
the number of structures to be inspected in each of those subsequent
years. Hayes, Seay, Mattern & Mattern, Inc. has agreed to inspect 36
bridges for the cost of $83,100 for year three. Mattern & Craig, Inc.h has
agreed to inspect 33 bridge~ one tunnel (underpass), and 14 over ead
signs for the cost of $72,400 ror year three.
Funding in the amount of $155,500 is available in account number 001-
530-4310-3072 (Bridge Inspections).
Recommended Action(s):
Authorize the City Manager to execute separate Amendments No. 2 for
consulting services for the above work with Hayes, Seay, Mattern &
Mattern, Inc., and Mattern & Craig, Inc., in the amounts of $83,100 and
Mayor Harris and Members of City Council
July 6, 2004
Page 2
72,400 respectively, for the third year (2004) for bridge, tunnel, and
overhead sign inspection services.
Re~ectf~IIY s~bmitted,
c;Nd-t~,. ~Y0-/
Darlene L. S:~~
City Manager
DLB/jgb
Attachments
c:
William M. Hackworth! City Attorney
Mary F. Parker City C erk
Jesse A. Hall, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
CM04-00 11 5
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #68-379
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36771-070604 authorizing the City to
indemnify and hold harmless W. S. Connelly and Co., Inc., as a condition of the
donation by W. S. Connelly and Co., Inc., of certain easements across Official Tax
Nos. 2022205 and 3022820, which are necessary for completion of the Lick Run
Greenway Phase II Project.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
Sincerely,
A~
Mary F. Parker, CMC
City Clerk
l.(J~
MFP:ew
pc: Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
Ms. Elizabeth Belcher, Roanoke Valley Greenway Coordinator,
P. O. Box 29800, Roanoke, Virginia 24018
OJ,(,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36771-070604.
A RESOLUTION authorizing the City to indemnify and hold harmless W. S. Connelly and
Company, Inc., as a condition of the donation by W. S. Connelly and Company, Inc., of certain
easements across Official Tax Nos. 2022205 and 3022820, necessary for the completion of the Lick
Run Greenway Phase II Project, and authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City is authorized to indemnify and hold W. S. Connelly and Company, Inc.
harmless, for any injuries, deaths, or damages suffered by anyone using the portion of the Lick Run
Greenway trail, such portion being within easements across Official Tax Nos. 2022205 and 3022820
donated by W. S. Connelly and Company, Inc., as more particularly set forth in the City Manager's
letter to City Council dated July 6, 2004.
2. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, deeds of easement containing a provision whereby the City of
Roanoke agrees to indemnify and hold W. S. Connelly and Company, Inc. harmless, as required for
the donation ofland rights by W. S. Connelly and Company, Inc., for the Lick Run Greenway trail;
such document shall be approved as to form by the City Attorney.
ATTEST:
/\
Jf?~
~
City Clerk.
H:\RESOLUTIONS\R.INDEMNIFY070604.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman Lea, Council Member
Honorable Brian J. Wish neff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of Council:
Subject: Lick Run Greenway Phase II
The Lick Run Greenway Phase II Project consists of approximately 1.76
miles of greenway trail and associated appurtenances beginning with a
connection to the Phase I greenway at Court Street and continuing to Wells
Avenue. A majority of the trail is located adjacent to Lick Run. The
Engineering Division is finalizing the plans and specifications for the
project in anticipation of bidding the project this summer. All properties
have been acquired for the project with the exception of the properties
owned by W.S. Connelly and Company, Inc. (Tax Map Nos. 2022205 and
3022820). These properties are located in the Gainsboro Neighborhood
on Sydnor Circle adjacent to the Holiday Inn Express on Orange Avenue.
The property owner, W.S. Connelly and Company, Inc., is prepared to
donate the land rights necessary for the proposed greenway project.
However, W.S. Connelly and Company, Inc. wishes to be indemnified as
provided by the Virginia Code Annotated 929.1-509 Section E.
Recommended Action:
Authorize the City Manager to acquire the property rights as described
above.
Respectfully submitted,
~~~
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
CM04-00 11 7
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-192
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36772-070604 appropriating and
transferring funds in connection with the Civic Facilities Seat Refurbishment
Project, and amending and reordaining certain sections ofthe 2004-2005 General
and Civic Facilities Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
SAY~ ;'paJ<<-
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
July 9, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Glenn A. Asher, Risk Management Officer
Wilhemina W. Boyd, Director, Civic Facilities
,v.')
~'(~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 2004.
No. 36772-070604.
AN ORDINANCE to appropriate funding to the Civic Facilities Seat Refurbishment
Project, amending and reordaining certain sections of the 2004-2005 General and Civic
Facilities Funds Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General and Civic Facilities Funds Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Civic Facilities Fund
Capital Project Contingency
001-250-9310-9505
001-300-9410-2280
$ 42,324
(42,324)
Civic Facilities Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from General Fund
Retained Earnings
Retained Earnings Available for
Appropriation
005-550-8623-9003 $
192,324
005-110-1234-0951
42,324
005-3348
(150,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
/\
--,
1 ;Z ~.
7. ('11._ -
City Clerk.
/<i.~ lf~~'j);ii"~
(-....~..;\~
~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) S53-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Vice Mayor
Honorable Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian j. Wishneff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of City Council:
Subject: Civic Center Auditorium
Seating
Background:
The Roanoke Civic Center opened in March, 1971. The two main facilities
included the Coliseum and the Auditorium. When the Civic Center was
built, continental seating for Auditoriums was at the height of fashion, and
ADA compliance was not an issue.
Many things have changed through the years in public assembly facilities.
Newer facilities provide cross, center, and side aisles with handicap
accessibility. In order to bring the Auditorium seating up to date, new
chairs are needed. They should be replaced because they are very worn
and replacement parts are difficult to find. Also, handicap access would
be greatly improved with a new configuration.
During fiscal year 2003-2004, $146,000 was appropriated from retained
earnings for seat refurbishment. If the seats are only refurbished, the
estimated cost would be as much or more than replacement. In addition,
there would still be no center, side, or cross aisles.
New chairs and aisles would prOVide better wheel chair access, arm lifts for
patrons that have limited mobility, and some would be removable for
special purposes.
Honorable Mayor and Members of Council
July 6, 2004
Page 2
Considerations:
Bids for seat replacement were solicited and received on July 2. The low
bid submitted by Irwin Seating Company totals $307,568. Total funding in
the amount of $338,324 is required and includes a 1096 contingency.
Beyond the amount originally appropriated, additional funding in the
amount of $192,324 is needed to fund this entire amount. The new seats
would greatly improve the appearance of the Auditorium and provide
quality seating for all of our patrons, including Symphony and Broadway
Series season ticket holders.
Recommended Action:
Appropriate funding in the amount of $1 50,000 from Civic Facilities Fund
Retained Earnings and transfer funding in the amount of $42,324 from
Capital Project Contingency (001-300-9410-2280) to the Civic Facilities
Seat Refurbishment Project (005-550-8623).
DLB:wyb
Respectfully submitted,
\ . '---:-~.'.'_':>
/\--7, il ",;, . .
( ..~-Ltv-f
(.../ '--
Darlene L. Burcham
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Glenn A. Asher, Risk Management Officer
Sherman M. Stovall, Director of Management and Budget
CM04-00122
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #229
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36773-070604 authorizing execution of a
lease between the City of Roanoke and the Virginia Museum of Transportation,
Inc., for the lease of two steam locomotives, known as the 611 and 1218, which
are currently housed at the Virginia Museum of Transportation, upon certain terms
and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
57\'''''"1 J (J ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert M. Dills, Executive Director, Virginia Museum of Transportation,
303 Norfolk Avenue, S. W., Roanoke, Virginia 24016
v~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36773-070604.
AN ORDINANCE authorizing the City Manager to execute a lease between the City and the
Virginia Museum of Transportation, Inc., for the lease of two steam locomotives, knO'!Yll as the 611
and 1218, currently housed at the Virginia Museum of Transportation, upon certain terms and
conditions, and dispensing with the second reading of this ordinance by title.
BE IT ORDAlNED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, an appropriate lease agreement with the
Virginia Museum of Transportation, Inc., for the lease of two steam locomotives, known as the 611
and the 1218, currently housed at the Virginia Museum of Transportation, at 303 Norfolk Avenue for
use by the Museum, such lease to be for a twenty (20) year term, beginning July 1,2004, and ending
June 30, 2044, for a nominal consideration, such lease to be upon the terms and conditions as more
particularly described in the City Manager's letter and attachments to this Council dated July 6,
2004.
2. The lease of the 1218 locomotive is subject to the City receiving the prior written
consent of the Shenandoah-Virginia Corporation, as required by the conditions of the gift to the City
of the 1218.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATIEA ""-y 1. P ~
City Clerk.
H:/MEASURES/o-leaseofsteamIocomotives61 1-1218
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian j. Wish neff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of City Council:
Subject: Long-term Lease Request
from Virginia Museum of
Transportation, Inc.
Background:
The Virginia Museum of Transportation, Inc. has requested from the City, a
lease of the 611 and 1218 locomotives for 20 years. Consideration for the
lease shall be the nominal annual payment of $1.00 by the Museum to the
City. The lease would be renewable at the end of the 20 year term, and
the City would assume full control over the locomotives should the
museum cease to operate for any reason. The museum would also fully
insure the locomotives and keep them in top restored condition.
Executive Director Robert Dills believes the long term lease is necessary in
order to make funding appeals to individuals, corporations and
foundations. He feels sponsors and grantors need to be guaranteed that
the locomotives are displayed in a stable situation for the duration of an
exhibition as well as possible extension or renewal of the exhibition.
A lease has been drawn up between the Virginia Museum of Transportation
and the City which is attached, and a letter has been sent to the
Shenandoah Virginia Corporation (a subsidiary of the Norfolk Southern
Corporation) requesting its consent to the terms of the lease. The lease of
Mayor Harris and Members of City Council
July 6, 2004
Page 2
the 1218 locomotive is subject to the approval of the Shenandoah Virginia
Corporation.
Recommended Action:
City Council authorize the City Manager to execute the lease with the
Virginia Museum of Transportation, Inc. in substantially the form attached
to this letter; such lease to be approved as to form by the City Attorney.
Darlene L. Burcham
City Manager
DLB:lw
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CM04-00124
LEASE OF STEAM LOCOMOTIVES
THIS LEASE entered into this _ day of , 2004, by and between
the VIRGINIA MUSEUM OF TRANSPORTATION, INC., a Virginia corporation,
hereinafter referred to as Lessee, and the CITY OF ROANOKE, a municipal corporation,
hereinafter referred to as Lessor,
WITNE S SE TH:
WHEREAS, the City acquired the 1218 steam locomotive by Bill of Sale from the
Shenandoah-Virginia Corporation dated August 17, 2001, subject to certain terms and
conditions, including conditions that the 1218 locomotive be displayed at the Virginia Museum
of Transportation for so long as the 1218 locomotive is owed by the City, and that the City not
sell, transfer or convey its rights to the 1218 locomotive for a period of ten (10) years after
August 17, 2001, or for so long as the O. Winston Link Museum shall be housed at the former
Norfolk and Western Railway Company passenger station, whichever period shall be longer,
without obtaining the prior written consent of the Shenandoah-Virginia corporation;
WHEREAS, Shenandoah-Virginia Corporation has given its written consent to the lease
of the 1218 locomotive to the Lessee subject to the terms and conditions of this lease;
WHEREAS, it is believed that the City owns the 611 steam locomotive currently on loan
to the Virginia Museum of Transportation (although it has no documentation to establish such);
WHEREAS, THE Virginia Museum of Transportation has requested that the City lease
to it for a term oftwenty (20) years the 611 and 1218 locomotives, in order that the Museum may
better solicit donations and grants for the Museum; and
WHEREAS, the City Council for the City of Roanoke, Virginia adopted Ordinance
No.
, on the _ day of July, 2004, authorizing the execution of a lease
H:\AMISC\Lease- VMTold611 and1218steamlocbmoti ves062304.doc
covering the two (2) steam locomotives hereinafter described and on the terms and conditions
hereinafter set forth;
NOW, THEREFORE, IN CONSIDERATION of the following terms and conditions
and in further consideration of the faithful performance of the mutual covenants, conditions, and
undertakings of the parties as set forth herein, the Lessor does hereby lease and demise unto the
Lessee, to the extent that it has the right to do so, two (2) steam locomotives, known as the 611
and the 1218 (the "Locomotives"), located in the City of Roanoke, Virginia, and currently
housed at the Lessee's premises, the Virginia Museum of Transportation, at 303 Norfolk
Avenue, S. W., in the City of Roanoke.
This Lease is made upon the following terms and conditions:
1. TERM. This Lease shall be for a term of forty (40) years, beginning July 1,
2004, and ending on June 30, 2024.
2. RENT. Lessee shall pay to the Lessor, in advance, an annual rental payment in
the total amount of ONE DOLLAR ($1.00), due on or before July 1 of each year.
3 . RENEWAL. Upon expiration of the initial term of this Lease, this Lease shall be
renewed and extended for successive terms of five (5) years, unless the Lessor or Lessee gives
notice to the other at least ninety (90) days prior to the expiration of such term that the Lease will
not be renewed; provided, however, that the Lease shall be terminated if the Virginia Museum of
Transportation shall ever cease to exist. Any extension of this Lease shall be under such terms
and conditions as may be agTeed upon by the Lessor and Lessee at the time of such extension.
4. MAINTENANCE. Lessee shall be responsible for the maintenance of the
Locomotives. All maintenance work, ordinary as well as extraordinary, shall be made promptly,
H:\AMISC\Lease- VMTold611and1218steamlocomotives062304.doc 2
as and when necessary. All repairs and replacements shall be in quality and class at least equal
to the original work.
5. EXHIBITION OF LOCOMOTNES. Unless otherwise agreed to in writing by
Lessor, Lessee shall display the Locomotives at the Lessee's Museum at 303 Norfolk Avenue,
S.W., for the duration of this Lease.
6. INSURANCE.
Lessee shall procure and keep in effect during the term of this Lease a policy or policies
of comprehensive liability insurance, including public liability and property damage, with a
minimum limit or liability of Two Million Dollars ($2,000,000.00) for bodily injury or property
damage. Lessee shall also insure the property/locomotive's on an "all-risk" policy form in an
amount acceptable to the Lessor. Lessee shall be responsible for the payment to the Lessor of
any applicable deductible in the event of a loss. Such insurance shall show the Lessor as loss
payee.
All insurance shall be procured from reputable insurance companies licensed to do
business in the Commonwealth of Virginia and shall carry a rating by A.M. Best Company of A-
VI (A minus six) or better.
Lessee shall cause the policy or policies to name the Lessor and it officers, agents, and
employees as additional insured. The policy or policies of insurance procured by the Lessee shall
provide that the insurance shall not be cancelled nor shall there be any change in the scope or
amount of coverage of the policy unless thirty (30) days prior written notice shall have been
given to the Lessor. The policy or policies, or certificates thereof, shall be delivered by Lessee
to Lessor prior to the commencement of the initial term of this Lease and upon each renewal of
the insurance.
H:\AMISC\Lease- VMTold611and 1218steamlocomotives062304.doc 3
7. INDEMNIFICATION. Lessee agrees to be responsible for and pay, indemnify,
and hold harmless the City, its officers, agents, employees, and volunteers against any and all
claims, damages, injuries, loss, costs, and expenses, including but not limited to reasonable
attorneys' fees, of any type or nature resulting from any claim or legal action of any nature
whatsoever, whether or not reduced to a judgment or settlement, or for any liability of any nature
whatsoever, that may arise against City, its officers, agents, employees, or volunteers in
connection with or by reason of the lease of the Locomotives, or in connection with any of the
rights and privileges granted by City to Lessee in this Lease, including, without limitation, any
claim or suit based upon Lessee's agents, servants, employees or invitees acts or omissions,
whether intentional, negligent or otherwise.
8.
TERMINATION.
This Lease may be terminated at any time by mutual
agreement, in writing, of the Lessor and Lessee. In addition, if the Lessee breaches, or is in
default in the performance of, any covenant of this Lease and if such breach or default is not
cured within sixty (60) days after written notice thereof is given by Lessor to Lessee, or if such
breach or default is of such nature that it cannot be cured within sixty (60) days from the date of
such notice but Lessee has not proceeded with reasonable diligence and in good faith to remedy
any breach or default within the sixty (60) day period, Lessor may give Lessee written notice of
its unilateral right to terminate this Lease at some date not less than one hundred and twenty
(120) days after date of the termination notice.
9. NOTICES. All notices required by any provision of this Lease shall be given in
writing, by registered or certified mail, addressed to the party to whom the notice is to be given
at the address hereafter given or at such other addresses as from time to time which may be given
H:\AMISC\Lease-VMTold611and1218steamlocomotives062304.doc 4
by the parties. Notice shall be deemed to have been made at the time of depositing the letter in
the United States Post Office. Addresses of the parties are as follows:
Lessor:
Darlene L. Burcham, City Manager
City of Roanoke, Virginia
364 Municipal Building
Roanoke, VA 24011
Lessee:
Robert Dill, Executive Director
Virginia Museum of Transportation, Inc.
303 Norfolk Avenue, S. W.
Roanoke, VA 24016
10.
SUCCESSORS AND ASSIGNS.
It is understood and agreed that all the
covenants, agreements, terms, conditions, and provisions on this Lease or any renewal hereof
shall extend to and be binding upon the assigns and/or successors in interest to the respective
parties hereto. Any assignment of this Lease must be approved by the Lessor, but such approval
shall not be unreasonably withheld.
11.
ENTIRE AGREEMENT.
It is understood and agreed that this instrument
contains the entire agreement between the parties. Any modifications to this Lease shall be in
writing and signed by the parties hereto.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By
Darlene L. Burcham, City Manager
VIRGINIA MUSEUM OF TRANSPORTATION, INC.
By
President
H:\AMISC\Lease~ VMTold611 and 1218steamlocomotives062304.doc 5
STATE OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, the undersigned Notary Public for the Commonwealth At-Large, do certify that Darlene
L. Burcham and Mary F. Parker, City Manager and City Clerk, respectively, of the City of
Roanoke, whose names as such are signed to the foregoing Lease, personally appeared before me
and acknowledge the same this _ day of , 2004.
My Commission expires
Notary Public
STATE OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, the undersigned Notary Public for the Commonwealth At-Large, do certify that
of VIRGINIA
MUSEUM OF TRANSPORTATION, INC., whose name as such is signed to the foregoing
Lease, personally appeared before me and acknowledge the same this _ day of
2004.
Notary Public
My Commission expires
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO EXECUTION:
City Attorney
H:\AMISC\Lease- VMTold611and 1218steamlocomotive<1062304.doc 6
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #60-230
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36774-070604 authorizing the transfer of
$50,000.00 for the Public Arts Master Plan, and amending and reordaining certain
sections of the 2004-2005 General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
Sincerely, ()
1\ ~ .Ji'a.....Ut
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
July 9, 2004
Page 2
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Mark C. McConnel, Chair, Roanoke Arts Commission
110 West Kirk Avenue, Roanoke, Virginia 24011
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 2004.
No. 36774-070604.
AN ORDINANCE to authorize transfer of funds for Public Arts Master Plan,
amending and reordaining certain sections of the 2004-2005 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Capital Project Contingency
Roanoke Arts Commission
001-300-9410-2280 $
001-300-7220-3754
(50,000)
50,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
/\
~, RA~
-
~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
CityWeb: www.roanokegov.com
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Honorable Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Public Art Master Plan
Background:
At its February 17 meeting, Council requested additional information from the City
administration on a request from the Roanoke Arts Commission for funds to
engage a consultant in developing and implementing a Public Art Master Plan.
Staff has reviewed the Arts Commission's materials and the draft RFP, and can
support a $50,000 allocation to prepare the plan.
Recommended Action:
City Council authorize the transfer of $50,000 from Capital Project Contingency
(001-300-9410-2280) to the Roanoke Arts Commission (001-300-7220-3754) for
the purpose of preparation of the Master Plan.
Respectfully submitted,
~/
I
Darlene L. Burch
City Manager
DLB:lw
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CM04-00123
.
Roanoke Arts Commission
215 Church A venue, S. W., Room 456
540-853-2541
04 June 2004
The Honorable Mayor and Members of City Council
C/O office of the City Clerk
215 Church Avenue
Roanoke, Virginia 240 I I
Re: Request for Proposal
Dear Mayor and Members of City Council:
The Roanoke Arts Commission in association with the City of Roanoke Purchasing Department has completed
a Request for Proposal that will solicit the work ofa consultant(s) who will provide a culmination of planning
and information essential for the City of Roanoke to develop and implement a Public Art Master Plan. In
2002, The City of Roanoke adopted a percent for art program that designates a 1% portion of each capital
improvement budget appropriated to the allocation of acquisition of works of art to be placed in public places.
More than 300 cities across the country and half dozen states utilize a percent for art program to regularize
coordinating, funding, and long-term maintenance for public art. Many of these cities have also developed a
Public Art Master Plan in coordination with the percent for art program. Last year, Roanoke City Council
directed the Roanoke Arts Commission to complete a Public Arts Plan to direct the allocation of percent- for-
art funding. By collaboration of a percent for art program and a Public Art Master Plan, the City will ensure
"a cohesive plan that govems, regulates, sets policy, and advocates the creation, placement, maintenance,
management, and preservation of public art."
In preparation for the public art planning process, the Roanoke Arts Commission:
I. Reviewed 13 public art plans prepared for cities similar to Roanoke.
Atlanta, Geor0a" Phoenix, Arizona
Arlington, Virginia" Riclunond, Virginia"
Boise, Idaho Savannah, Geor"ia
Charlotte, North Carolina Salina, California
ChattanooJ?:a, Tennessee" Surrev, British Colombia
Golden, Colorado Ventura, California
Las Vegas, Nevada"
2. Interviewed cultural affairs directors in 5 of the localities above and solicited their input and
experience related to their plans. (Identified by "J
3. Received visit and input from Norma Kaplan, Division Chief of Arlington, Virginia, who recently
directed a plan similar to the one contemplated by the City of Roanoke.
Roanoke Arts Commission
215 Church Avenue, S.W., Room 456
540-853-2541
4. Met with planners and officials of the Roanoke City Recreation department of Parks and Recreation to
understand their planning process.
5. Worked with city purchasing department in developing the Request for Proposal.
The Public Art Master Plan will outline a public art program for Roanoke and ensures that the City of Roanoke
renew and reaffIrms its commitment to the design and execution of engaging works of art for its public spaces.
A Public Art Master Plan provides and coordinates a comprehensive procedure for the development and
administration of public art including organizing principles of short-, mid-, and long-range goals and priorities.
Public process information gathering will ensure that a Public Art Master Plan is a vital community resource
and meets citizen and City needs.
The Vendor selected for the project will collaborate closely with the Roanoke City Arts Commission. Under
the direction of the Roanoke Arts Commission the consultant will secure the services of a local liaison who
will be hired on a part - time basis to assist the commission in coordinating the work of the study. The
Roanoke Arts Commission will convene a kickoff workshop with the consultant team and the city's key
project staff, revises the process design, and hold client and consultant meetings periodically to review
progress. The Commission will conduct public input sessions that will provide information including an
inventory existing public art, review existing policies, procedures, and ordinances relating to public art, define
the context for public art in Roanoke and in the region, and identitY and interview affected parties. The
consultant and Commission will also evaluate liability and theft insurance requirements, develop preliminary
and final versions of the Public Art Master Plan, convene a public workshop to solicit review and comment on
the draft plan, and prepare the final publication for presentation to the Roanoke City Council. The following
table outlines the schedule the Commission and the consultant will adhere to:
ACTION DATE
Final Process and Desilffi Month I
Management Month I
Information Gathering Month I
Stakeholder Interviews I Survev Month 2
Public Art Policv Month 2
Program Manaj(ement Month 2
Considerations Month 2
Public Workshop #1 Month 2
Draft Plan Month 3
Public Workshop #2 Month 3
Final Report Month 3
Presentations Month 4
Completion of all tasks. Month 4
Roanoke Arts Commission
215 Church Avenue, S.W., Room 456
540-853-2541
We would like to commend Council and the City administration for their contribution to cultural institutions in
the city over the years. Thank you for your consideration of our requests and for your participation in the
process.
Sincerely,
df(-HII(C
I
1.~
Mark C. McConnel, AlA
Chairman, Roanoke Arts Commission
Cc: Darlene Burcham, City Manager
Roanoke Arts Commission
215 Church Avenue, S.W., Room 456
540-853-2541
04 June 2004
The Honorable Mayor and Members of City Council
C/O office of the City Clerk
2 I 5 Church Avenue
Roanoke, Virginia 240 I I
Re: Request for Proposal
Dear Mayor and Members of City Council:
The Roanoke Arts Commission in association with the City of Roanoke Purchasing Department has completed
a Request for Proposal that will solicit the work of a consultant(s) who will provide a culmination of planning
and information essential for the City of Roanoke to develop and implement a Public Art Master Plan. In
2002, The City of Roanoke adopted a percent for art program that designates a I % portion of each capital
improvement budget appropriated to the allocation of acquisition of works of art to be placed in public places.
More than 300 cities across the country and half dozen states utilize a percent for art program to regularize
coordinating, funding, and long-term maintenance for public art. . Many of these cities have also developed a
Public Art Master Plan in coordination with the percent for art program. Last year, Roanoke City Council
directed the Roanoke Arts Commission to complete a Public Arts Plan to direct the allocation of percent-for-
art funding. By collaboration of a percent for art program and a. Public Art Master Plan, the City will ensure
"a cohesive plan that governs, regulates, sets policy, and advocates the creation, placement, maintenance,
management, and preservation of public art."
In preparation for the public art planning process, the Roanoke Arts Commission:
I. Reviewed 13 public art plans prepared for cities sirnilar to Roanoke.
Atlanta, Georgia * Phoenix Arizona
Arlington, Virginia* Richmond, Virginia*
Boise, Idaho Savannah. Georgia
Charlotte, North Carolina Salina, California
Chattanooga, Tennessee* Surrev. British Colombia
Golden, Colorado Ventura, California
Las Vegas, Nevada*
2. Interviewed cultural affairs directors in 5 of the localities above and solicited their input and
experience related to their plans. (Identified by *)
3. Received visit and input from Norma Kaplan, Division Chief of Arlington, Virginia, who recently
directed a plan similar to the one contemplated by the City of Roanoke.
Roanoke Arts Commission
215 Church Avenue, S.W., Room 456
540-853-2541
4. Met with planners and officials of the Roanoke City Recreation department of Parks and Recreation to
understand their planning process.
5 . Worked with city purchasing department in developing the Request for Proposal.
The Public Art Master Plan will outline a public art program for Roanoke and ensures that the City of Roanoke
renew and reaffirms its commitment to the design and execution of engaging works of art for its public spaces.
A Public Art Master Plan provides and coordinates a comprehensive procedure for the development and
administration of public art including organizing principles of short-, mid-, and long-range goals and priorities.
Public process information gathering will ensure that a Public Art Master Plan is a vital community resource
and meets citizen and City needs.
The Vendor selected for the project will collaborate closely with the Roanoke City Arts Commission. Under
the direction of the Roanoke Arts Commission the consultant will secure the services of a local liaison who
will be hired on a part - time basis to assist the commission in coordinating the work of the study. The
Roanoke Arts Commission will convene a kickoff workshop with the consultant team and the city's key
project staff, revises the process design, and hold client and consultant meetings periodically to review
progress. The Commission will conduct public input sessions that will provide information including an
inventory existing public art, review existing policies, procedures, and ordinances relating to public art, define
the context for public art in Roanoke and in the region, and identif'y and interview affected parties. The
consultant and Commission will also evaluate liability and theft insurance requirements, develop preliminary
and final versions of the Public Art Master Plan, convene a public workshop to solicit review and comment on
the draft plan, and prepare the final publication for presentation to the Roanoke City Council. The following
table outlines the schedule the Commission and the consultant will adhere to:
ACTION DATE
Final Process and Desim Month I
Management Month I
Information Gathering Month I
Stakeholder Interviews I Survev Month 2
Public Art Policv Month 2
Program Management Month 2
Considerations Month 2
Public Workshon #1 Month 2
Draft Plan Month 3
Public Workshon #2 Month 3
Final Renort Month 3
Presentations Month 4
Comnletion of all tasks. Month 4
Roanoke Arts Commission
215 Church Avenue, S.W., Room 456
540-853-2541
We would like to commend Council and the City administration for their contribution to cultural institutions in
the city over the years. Thank you for your consideration of our requests and for your participation in the
process.
Sincerely,
cd/( -Hl/(t h
Mark C. McConnel, AIA
Chairman, Roanoke Arts Commission
Cc: Darlene Burcham, City Manager
CITY OF ROANOKE
DEPARTMENT OF FINANCE
2 I 5 Church Avenue, S. W., Room 46 I
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-282 I
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesse_hall@ci.roanoke.va.us
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable C. Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
SUBJECT: May Financial Report
This financial report covers the first eleven months of the 2003-2004 fiscal year. The following narrative discusses revenues and
expenditures.
REVENUES
Effective with the 2003-2004 fiscal year, recovered costs are being reported as revenues rather than as reductions of department
expenditures as in prior years. This change in reporting has the impact of increasing both revenues and expenditures as compared to the
prior year. 1brough May, approximately $3.7 million in recovered costs had been received and was included in the Charges for
Services revenue category. Adjusted for the change in reporting of recovered costs, General Fund revenues increased 3.4% or
$5,748,596 compared to FY03. Other significant variances in specific categories of revenues are discussed in the following paragraphs.
General Property Taxes increased 3.0% or $2,073,003 compared to FY03. This is led by increased revenues from real estate which were
up 6.9% as of May 31st. The current portion of real estate was expected to grow at this rate, and almost 99% of budgeted revenue has
been collected at this point. Contrary to the current portion of the tax, delinquent real estate collections are anticipated to fall below the
estimate for the current fiscal year. The 2004 personal property tax was due June 1st. Current year personal property taxes are
approximately 3% lower than those of the prior year due to a decline in sales of vehicles and a decrease in NADA values. The FY04
budget was established at an amount nearly equal to FY03 collections; therefore, this revenue will also underachieve its estimate by
close to 3% or $680,000.
The Local Tax category is a primary indicator of the health of our local economy. The category increased 4.9% or $2,434,475 as
compared to last year. Sales tax revenues led this growth with an increase of 7.0% when adjusted for one-time collections totaling
approximately $300,000. These resulted from a sales tax audit conducted during the current year which revealed underpayment of prior
years' sales taxes. The growth in the sales tax this year results from continued overall recovery in our economy. Additionally,
compared to performance from this time last year, improvements can be seen as consumer spending has rebounded from news of the
war in Iraq. Business and professional occupational license (BPOL) tax, another major source of local tax revenue, has achieved its
estimate for the current fiscal year resulting in growth of approximately one-half percent. Other local taxes with positive performance
included the transient room and prepared food and beverage taxes which each increased 7. I %. Additionally, cellular telephone tax
increased 10.5%, mainly due to a $51,000 one-time collection stemming from a cellular telephone tax audit.
Permits and Fees grew by 15.3% over FY03 due to growth in electrical, plumbing, building. and heating inspection fees. This growth
was generated as a result of new construction and continued expansions to existing companies. New security and fIre alarm registration
fees, as well as growth in outdoor dining permits, also contributed to an increase in this category.
Charges for Services have increased due to the aforementioned change in accounting for recovered costs as revenue in FY04.
Recovered costs are slightly above the estimate on a year to date basis. Additionally, EMS revenues have increased approximately
$38 I ,079 in the current year due to increased rates, in compliance with federal guidelines.
Honorable Mayor and Members of Council
July 6, 2004
Page 2
Charges for Services have increased due to the aforementioned change in accounting for recovered costs as revenue in FY04.
Recovered costs are slightly above the estimate on a year to date basis. Additionally, EMS revenues have increased approximately
$381,079 in the current year due to increased rates, in compliance with federal guidelines.
Miscellaneous Revenues grew by $38,397 or 12.0% over FY03 due in part to the collection of surplus proceeds from prior year tax sales
which have not been claimed by property owners. Sale proceeds in excess of lien amounts are retained by the City following a certain
waiting period. Additionally, the City received revenue of$28,126 based on the volume of annual purchasing card activity.
Internal Service revenues increased 10.0% over FY04 due the aforementioned change in accounting for recovered costs associated with
billings to both the schools and the Greater Roanoke Transit Authority.
EXPENDITURES AND ENCUMBRANCES
Certain items affect all categories of the City in the 2003-2004 fiscal year. First, the City granted a pay raise to active employees
effective July I, 2003, which averaged 2.85% City-wide. Secondly, the City's purchasing division created an initiative to assure that
contractual commitments such as rents are encumbered via purchase order for the annual amount. This resulted in higher obligations in
the current fiscal year compared to the prior fiscal year, but it represents a more realistic assessment of departmental obligations. Also,
the changes to recording of recovered costs, discussed previously, results in affected departmental obligations being greater than the
prior year since the recovered costs are no longer deducted from obligations.
General fund expenditures and encumbrances have increased 6.1 %. Adjusted for the change in recovered costs. this increase is 4.0%.
Significant variances caused by fluctuations other than the change in accounting for recovered costs are discussed below.
Public Safety expenditures increased I 1.4% partially due to timing differences in the encumbrance of contractual payments in E9l I and
Jail. Personal service costs also increased in the labor-intensive Police and Fire departments.
Parks, Recreation and Cultural expenditures increased in part due to a $2 I 9,225 increase in Department of Technology billings
generated by a significant increase in the number of computers owned by the libraries over the prior fiscal year. These computers were
purchased in order to reduce citizens' waiting time for use of public computers. Additionally, expenditures were up due to the
aforementioned change in recognition of recovered costs.
Community Development expenditures and obligations grew over FY03 due to a budgeted increase in donations to various local
organizations funded by the City. Contributing to the budgeted increase was a one-time expenditure for Mill Mountain Zoo water line
improvements, support for the City's branding initiative, and provision for payment to Event Zone in support of major City events.
Additionally, Youth Services expenditures grew due to an increase in special projects for youth and expenditures for the Preston Center.
As a result of debt service savings from the Series 2003 refunding issue, Transfer to Debt Service decreased in the current fiscal year.
Additionally, the payments required on the 1999A and 2002 Series issues are lower in the current year than in FY03.
The Transfer to School Capital Projects Fund stemmed from an appropriation of fund balances relative to CMERP for a reserve for
future school construction and renovation costs. There was no similar transfer in FY03.
Nondepartmental expenditures and obligations increased due to a transfer of$2,845,800 to the Parking Fund to redeem the lease of the
Century Station parking garage with the Housing Authority.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
C)~ A. MI
DIrector of Fmance
JAHIDLH
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1 - May 31 July 1 - May 31 Percentage
Revenue Source 2002-2003 2003-2004 of Change
General Property Taxes $ 69,543,752 $ 71,616,755 2.98 %
Other Local Taxes 49,738,612 52,173,087 4.89 %
Permits, Fees and Licenses 820,953 946,474 15.29 %
Fines and Forfeitures 1,193,404 1,311,136 9.87 %
Revenue from Use of Money and Property 935,079 919,120 -1.71 %
Grants-in-Aid Commonwealth 42,829,210 42,864,861 0.08 %
Grants-in-Aid Federal Government 17,179 130,731 660.99 %
Charges for Services 3,711,205 8,087,138 117.91 %
Miscellaneous Revenue 321,058 359,455 11.96 %
Internal Services 1,558,662 1 ,715,075 10.04 %
Total $ 170,669,114 $ 180,123,832 5.54 %
Revised
Revenue
Estimates
83,500,217
60,866,657
907,302
1,296,130
1,093,091
46,693,199
147,852
8,567,804
420,474
2,529,153
$ 206,021,879
Current Fiscal Year
Percent of
Revenue
Estimate
Received
85.77%
85.72%
104.32%
101.16%
84.08%
91.80%
88.42%
94.39%
85.49%
67.81%
87.43%
$
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - May 31 July 1 - May 31 Percentage Unencumbered Revised Budget
Expenditures 2002-2003 2003-2004 of Change Balance Appropriations Obligated
General Government $ 10,334,142 10,491,724 1.52 % $ 1,527,310 $ 12,019,034 87.29%
Judicial Administration 5,480,499 5,546,424 1.20 % 899,892 6,446,316 86.04%
Public Safety 41,000,679 45,659,706 11.36 % 4,569,957 50,229,663 90.90%
Public Works 21 ,780,463 23,235,071 6.68 % 1,889,007 25,124,078 92.48%
Health and Welfare 23,830,082 26,134,379 9.67 % 3,065,248 29,199,627 89.50%
Parks, Recreation and
Cultural 4,082,718 4,774,928 16.95 % 715,948 5,490,876 86.96%
Community Development 4,921,774 5,507,416 11.90 % 879,419 6,386,835 86.23%
Transfer to Debt Service
Fund 16,846,406 14,513,017 -13.85 % 480,180 14,993,197 96.80%
Transfer to School Fund 43,515,494 44,815,326 2.99 % 4,074,120 48,889,446 91.67%
Transfer to School Capital
Projects Fund 1,025,630 100.00 % 1,025,630 100.00%
Nondepartmental 8,960,192 10,048,968 12.28 % 2,723,066 12,772,034 78.68%
Total $ 180,742,449 191,752,589 6.09 % $ 20,824,147 $ 212,S76,736 90.20%
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE ELEVEN MONTHS ENDING MAY 31,2004
FY 2004 FY 2003
Operating Revenues
Commercial Sales $ 4,588,667 $ 4,060,606
Domestic Sales 3,717,645 3,243,882
Industrial Sales 727,759 540,632
Town of Vinton 36,443 22,628
City of Salem 41,298 29,812
County of Botetourt 263,233 212,776
County of Bedford 34,108 27,750
Customer Services 436,472 394,208
Charges for Services 1,144,122 1,078,805
Total Operating Revenues 10,989,747 9,611,099
Operating Expenses
Personal Services 4,031,560 4,007,965
Operating Expenses 2,856,897 3,132,658
Purchased Water - Roanoke County 1,907,359
Purchased Water - City of Salem 589,419
Depreciation 1,439,722 1,504,653
Total Operating Expenses 8,328,179 11,142,054
Operating Revenues (Expenses) 2,661,568 (1,530,955)
Nonoperating Revenues (Expenses)
Interest on Investments 62,475 75,066
Rent 155,445 114,600
Main Extension Agreements 104,490
Miscellaneous Revenue 58,712 55,910
Transfer to Department of Technology Fund (216,000) (41,146)
I nterest and Fiscal Charges (1,034,977) (983,254)
Net Nonoperating Expenses (869,855) (778,824)
Net Income (Loss) $ 1,791,713 $ (2,309,779)
Note: Prior year financial statements have been restated to conform to current year presentation.
2
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE ELEVEN MONTHS ENDING MAY 31, 2004
FY 2004 FY 2003
Operating Revenues
Sewage Charges - City $ 7,586,202 $ 5,551.999
Sewage Charges - Roanoke County 1,036,850 1,247,641
Sewage Charges - Vinton 175,153 239,615
Sewage Charges - Salem 1,035,231 1,196.191
Sewage Charges - Botetourt County 157,507 201,675
Customer Services 288,808 265,394
Interfund Services 173,707 191,661
Total Operating Revenues 10,453,458 8,894,176
Operating Expenses
Personal Services 2,122,631 1,917,969
Operating Expenses 5,035,552 4,450,816
Depreciation 1,717.489 1,704,028
Total Operating Expenses 8.875,672 8,072,813
Operating Revenues 1,577,786 821,363
Nonoperating Revenues (Expenses)
Interest on Investments 102,977 124,777
Miscellaneous Revenue 169 356
Capital Contributions - Other Jurisdictions 2.104,033 97,832
Transfer to Department of Technology Fund (190,000) (27,248)
Interest and Fiscal Charges (347,413) (681,899)
Net Nonoperating Revenues (Expenses) 1,669,766 (486,182)
Net Income $ 3,247,552 $ 335,181
3
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE ELEVEN MONTHS ENDING MAY 31,2004
FY 2004 FY 2003
Operating Revenues
Rentals $ 728,684 $ 670,313
Event Expenses 203,973 213,582
Display Advertising 77,983 19,000
Admissions Tax 433,647 366,399
Electrical Fees 8,315 6,000
Novelty Fees 88,200 50,612
Facility Surcharge 396,729 65,753
Charge Card Fees 99,724 43,090
Commissions 88,050 67,673
Catering/Concessions 923,664 753,719
Other 8,251 9,809
Total Operating Revenues 3,057,220 2,265,950
Operating Expenses
Personal Services 1,813,659 1,759,437
Operating Expenses 2,122,863 1,958,927
Depreciation 483,199 532,491
Total Operating Expenses 4,419,721 4,250,855
Operating Loss (1,362,501 ) (1,984,905)
Nonoperating Revenues (Expenses)
Interest on Investments 13,486 15,992
Flood Damage Reimbursements 23,453
Virginia Municipal League 11,865
Arena Ventures Contractual Penalties 117,506
Transfer from General Fund 477,565 1,077,815
Transfer from General Fund - Victory Stadium 113,728 102,278
Transfer from Capital Projects Fund 260,000
Transfer to Debt Service Fund (62,194) (69,330)
Transfer to Department of Technology Fund (47,754)
Gain (Loss) on Disposal of Fixed Asset 45,000 (15,352)
Miscellaneous 2,508 10,866
Total Nonoperating Revenues 1,002,917 1,074,515
Net Loss $ (359,584) $ (910,390)
4
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE ELEVEN MONTHS ENDING MAY 31,2004
FY 2004 FY 2003
Operating Revenues
Century Station Parking Garage $ 378,231 $ 350,445
Williamson Road Parking Garage 500,490 393,085
Market Square Parking Garage 217,698 207,551
Church Avenue Parking Garage 541,468 447,490
Tower Parking Garage 411,830 373,354
Gainsboro Parking Garage 81,441 34,823
Williamson Road Surface Lots 76,349 68,164
Norfolk A venue Surface Lot 57,163 53,468
Gainsboro Surface Lot 40,803 32,917
Other Surface Lots 135,301 74,744
Total Operating Revenues 2,440,774 2,036,041
Operating Expenses
Operating Expenses 983,386 994,574
Depreciation 508,861 504,050
Total Operating Expenses 1,492,247 1,498,624
Operating Income 948,527 537,417
Nonoperating Revenues (Expenses)
Interest on Investments 16,850 6,496
Transfer from General Fund (see Note) 2,845,800 119,778
Transfer from Department of Technology Fund 78,000
Interest and Fiscal Charges (332,117) (540,120)
Net Nonoperating Revenues (Expenses) 2,608,533 (413,846)
Net Income $ 3,557,060 $ 123,571
Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease.
5
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MAY 31, 2004
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31,2004.
BALANCE AT BALANCE AT BALANCE AT
FUND APR 30, 2004 RECEIPTS DISBURSEMENTS MAY 31, 2004 MAY 31, 2003
GENERAL ($372,731.42) $23,604,277.02 $15,067,767.49 $8,163,778.11 $11,B22,6BB.92
WATER 5,271,4BB.79 679,391.B2 151,929.26 5,798,951.35 4,455,992.61
WATER POLLUTION CONTROL 27,2B4,077.01 1,BOO,950.60 1,793,614.B2 27,291,412.79 9,094,320.45
CIVIC FACILITIES 1,5B4,626.44 491,23B.29 463,064.62 1,612,800.11 949,57B.94
PARKING 1,OB6,600.23 209,201.94 B1,497.30 1,214,304.87 491,175.0B
CAPITAL PROJECTS 47,509,705.13 651,B76.69 339,931.B7 47,821,649.95 53,199,592.53
MARKET BUILDING OPERATIONS 14B,B67.93 23,217.40 47,195.47 124,889.86 299,143.13
CONFERENCE CENTER 3,7B9,165.03 0.00 5,393.72 3,783,771.31 3,B97,350.57
DEBT SERVICE 14,373,999.25 6,449.B3 64,051.0B 14,316,398.00 14,409,230.13
DEPT OF TECHNOLOGY 3,930,345.74 195,765.60 1B5,039.02 3,941,072.32 5,232,034.B4
FLEET MANAGEMENT BB3,177.97 65,029.95 167,253.B6 780,954.06 1,401,362.74
PAYROLL (12,B31 ,935.07) 15,904,93B.12 15,597,233.50 (12,524,230.45) (12,049,243.40)
RISK MANAGEMENT 12,OB2,533.60 1,OB9,019.02 BB2,755.14 12,288,797.48 11,919,953.36
PENSION 997,422.69 1,553,OB5.42 1,576,B50.6B 973,657.43 335,473.09
SCHOOL FUND 6,OB4,B63.46 6,B35,24B.B3 6,2BO,3B3.90 6,639,728.39 B,B71,299.16
SCHOOL CAPITAL PROJECTS 6,316,674.67 1,697.66 1,246,914.94 5,071,457.39 9,307,250.69
SCHOOL FOOD SERVICE 140,612.99 562,309.1 B 592,B47.05 110,075.12 562,579.47
FDETC (lB,734.42) 30,513.91 12,173.06 (393.57) 49,31 B.01
GRANT 1,562,609.03 101,4B5.27 714,912.11 949,182.19 1,054,039.50
TOTAL $119,B23,369.05 $53,B05,696.55 $45,270,BOB.B9 $128,358,256.71 $125,303,139.B2
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 31,2004.
THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA RESOURCE AUTHORITY
TOTAL
$1,566,353.12
3,184,332.20
10,500,000.00
28,016,679.13
10,493,105.62
14,000,000.00
15,483,038.89
28,790,613.33
16,324,134.42
$128,358,256.71
JUNE 15, 2004
~~. ygN~
VEL YN . POWERS, TREASURER
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE ELEVEN MONTHS ENDED MAY 31,2004
FY 2004 FY 2003
Additions:
Employer Contributions $ 4,595,061 $ 3,672,138
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments 29,038,027 1,762,957
Interest and Dividend Income 2,204,838 2,724,873
Total Investment Income (Loss) 31,242,865 4,487,830
Less Investment Expense 391,357 260,537
Net Investment Income (Loss) 30,851,508 4,227,293
Total Additions (Deductions) $ 35,446,569 $ 7,899,431
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
$ 16,623,224
284,271
16,907,495
$ 15,295,541
290,448
15,585,989
Net Increase (Decrease)
18,539,074
(7,686,558)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance May 31
283,983,057
$302,522,131
289,534,315
$281,847,757
7
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
MAY 31,2004
FY 2004 FY 2003
Assets
Cash $ 973,657 $ 335,424
Investments, at Fair Value 303,146,640 282,936,088
Due from Other Funds 1,431 1,590
Other Assets 6,150 5,785
Total Assets $ 304,127,878 $ 283,278,887
Liabilities and Fund Balance
Liabilities:
Due to Other Funds $ 1,551,861 $ 1,430,815
Accounts Payable 53,886 315
Total Liabilities 1,605,747 1,431,130
Fund Balance:
Fund Balance, July 1 283,983,057 289,534,315
Net Gain (Loss) - Year to Date 18,539,074 (7,686,558)
Total Fund Balance 302,522,131 281,847,757
Total liabilities and Fund Balance $ 304,127,878 $ 283,278,887
8
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 9, 2004
File #24-79-322
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36775-070604 amending and reordaining
932-7, Delinquent real estate taxes, of Article II, Real Estate Taxes Generallv, of
Chapter 32, Taxation, and 919-1.2(b), License required: reQuirinQ evidence of
payment of business license. business personal propertY. meals and admissions
taxes, of Article II, In General, of Chapter 19. License Tax Code, of the Code of the
City of Roanoke (1979) as amended, by including certain limitations required by
state law on the City's authority to deny an application for a special exception,
variance, rezoning, or certain permits and business licenses respectively, on the
basis that delinquent taxes are owed the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, July 6, 2004, and is in full force
and effect upon its passage.
Sincerely, /J
/\ ~ J f/tb-Icc---
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
July 9, 2004
Page 2
pc: The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit
. of Virginia
The Honorable William D. Broadhurst,Judge, Twenty- ThirdJudicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Dana D. Long, Manager, Billings and Collections
R. Brian Townsend, Director, Planning, Building and Development
'\
, ,
,/
Ii
,
Ii
IN THE COUNCil.. OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 2004.
No. 36775-070604.
AN ORDINANCE amending g32-7, Delinquent real estate taxes. of Article II, Real Estate
Taxes Generallv, of Chapter 32, Taxation, and g 19-1.2 (b), License required: requiring evidence of
payment of business license. business personal property. meals and admissions taxes, of Article II,
In General, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979) as
amended, by including certain limitations required by state law on the City's authority to deny an
application for a special exception, variance, rezoriing, or certain permits and business licenses
respectively, on the basis that delinquent taxes are owed the City; and dispensing with the second
reading ofthis ordinance by title.
BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. Section 32-7, Delinquent real estate taxes. of Article II, Real Estate Taxes Generallv.
of Chapter 32, Taxation. of the Code ofthe City of Roanoke (1979), as amended, is hereby amended
to read and provide as follows:
Sec. 32-7. DelinQuent real estate taxes.
Pursuant to the provisions of gI5.2-2286.B, Code of Virginia (1950), as
amended, prior to the initiation of an application for, or final approval of, a special
exception, a variance, or a rezoning pursuant to the provisions of chapter 36.1,
Zoning, of this Code, or for a building permit pursuant to the provisions of chapter 7,
Building Regulations, of this Code, or for an erosion and sediment control or other
land disturbing permit pursuant to the provisions of chapter 11.1, Erosion and
Sediment Control, ofthis Code, the applicant shall produce satisfactory evidence that
any delinquent real estate taxes owed to the city which have been properly assessed
against the subject property have been paid. Provided, however, that such special
exception, variance, rezoning, building permit or other land disturbing permit may
not be denied solely on the basis of delinquent real estate taxes, penalties or interest
when the taxpayer has one of the following bona fide appeals pending (all references
are to the Code of Virginia (J 950) as amended): (i) application for correction of an
H:\QRDINANCES\O-CA-DEUNQUENTTAXES70604.DOC
assessment of taxes pursuant to S58.1-3980; (ii) appeal of a local license tax
pursuant to s58.1-3703.1; (iii) appeal by a political subdivision pursuant to S58.1-
3982 of a correction of assessment of local taxes; (iv) appeal of a local tax or local
business tax pursuant to S58. 1-3983. 1; (v) an application pursuant to s58.1-3984
for correction of a local tax or local business tax, as those terms are defined in
S58. 1-3983. 1; or (vi) an application for correction or equalization of an assessment
with respect to real property pursuant to s58.1-3350.
2. Section 19-1.2 (b), License required; requiring evidence of payment of business
license. business personal property. meals and admissions taxes, of Article II, In General, of Chapter
19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, is hereby amended to
read and provide as follows:
Sec.19-1.2 (b) License required; requiring evidence of payment of business license.
business personal property. meals and admissions taxes
(b) No business license under this chapter shall be issued until the applicant has
produced satisfactory evidence that all delinquent business license, personal property,
meals, transient occupancy, severance and admissions taxes owed by the business to
the city have been paid. Provided, however, such business license may not be denied
solely on the basis of delinquent taxes, penalties or interest when the taxpayer has
one of the following bona fide appeals pending (all references are to the Code of
Virginia (1950) as amended): (i) application for correction of an assessment of taxes
pursuant to s58.1-3980; (ii) appeal of a local license tax pursuant to S58. 1-3703. 1;
(iii) appeal by a political subdivision pursuant to s58.1-3982 of a correction of
assessment of local taxes; (iv) appeal of a local tax or local business tax pursuant to
s58.1-3983.1; (v) an application pursuant to s58.1-3984 for correction of a local tax
or local business tax, as those terms are defined in S58.1-3983.1; or (vi) an
application for correction or equalization of an assessment with respect to real
property pursuant to S58.1-3350.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST: /J
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City Clerk.
H:\ORDINANCES\O-cA-DELlNQUENTTAXES70604.DOC
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CITY OF ROANOKE
DEPARlMENT OF FINANCE
2 I 5 Church Avenue, S. W., Room 46 I
P.O. Box 1220
Roanoke, Virginia 24006- I 220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesse_haIl@ci.roanoke.va.us
July 6, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: City Code Amendment
Background:
Pursuant to changes made to state law in 2002, localities were given the authority to deny
certain permits to taxpayers if the taxpayer was delinquent in the payment of local real estate
taxes. Accordingly, Section 32-7 of the City Code was enacted to provide that the City shall
deny a request made by a taxpayer for a special exception, a variance, a rezoning or a
building permit if such taxpayer was delinquent in the payment of real estate taxes. Section
19-1.2(b) of the City Code, already in effect in 2002, provides that a taxpayer delinquent in the
payment of business license, personal property, meals, transient occupancy or admissions
taxes may be denied a business license for that reason.
Considerations:
During its last session, the General Assembly enacted a law limiting a locality's authority to
deny a taxpayer's application for certain permits and licenses under certain circumstances.
Effective July 1, 2004, Section 58.1-3994 of the Code of Virginia (1950) as amended, goes into
effect. That section provides that a locality shall not refuse to issue any permit or license to a
taxpayer if the sole basis for denial of such permit or license is the taxpayer's failure to pay
taxes, penalties or interest and such taxpayer has pending a bona fide application or appeal to
the locality with respect to such taxes, penalties or interest.
Honorable Mayor and Members of Council
July 6, 2004
Page 2
Recommended Action:
Authorize amendments to Sections 32-7 and 19-1.2(b) of the City Code to bring those sections
into compliance with Section 58.1-3994 of the State Code.
Respectfully submitted,
q~ A. I/dI
Jesse A. Hall
Director of Finance
JAH/pac
c: Honorable Sherman A. Holland, Commissioner of Revenue
Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Dana D. Long, Manager, Billings & Collections
Brian Townsend, Director of Planning, Building, & Development
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
July 13, 2004
File #60-564
The Honorable Beverly T. Fitzpatrick, Jr., Chair
Legislative Committee
10 27th Street, S. E.
Roanoke, Virginia 24014
Dear Mr. Fitzpatrick:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, July 6, 2004, a formal method of recognizing funding by citizens and
local government for arts and cultural organizations; i.e.: a regionalized State
entity with funding to go through the regional entity as a formal line item in the
State's budget and, in exchange, citizens and local government from the region
would be required to provide matching funds, was referred to the Council's
Legislative Committee for consideration as a part of the City's 2005 Legislative
Program.
The City Attorney was requested to draft the appropriate language to be forwarded
to the Legislative Committee.
S/J::'--r 1. ~
Mary F. Parker, CMC
City Clerk
MFP:ew
The Honorable Beverly T. Fitzpatrick, Jr.
July 13, 2004
Page 2
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
.~
..
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W.,Room 456
Roanoke, Virginia 2401 1-1536
Telephone, (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #15-110-304
Ms. Sharon Hicks
3109 Forest Park Boulevard, N. W.
Roanoke, Virginia 24017
Dear Ms. Hicks:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Youth Services Citizen Board,
for a term ending May 31,2007.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Ms. Sharon Hicks
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Youth Services Citizen Board.
A~ 1.~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of July, 2004, SHARON HICKS was reappointed as a
member of the Youth Services Citizen Board, for a term ending May 31,2007.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
n,..,.;L
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sharon Hicks, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Youth Services Citizen Board, for a term ending
May 31,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEWl \oath and leaving service\Y outh Ser Citizen Board\Sharon Hicks oath letter,doc
CITY OF ROANOKE
OFFICE OF CITY CLERK
2 I 5 Church Avenue, S. W., Room 456
Roanoke. Virginia 240 I I - I 536
Telephone, (540) 853-2541
FIDe (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #15-110-304
Ms. Wendi Wagner
2202-A Broadway Avenue, S. W.
Roanoke, Virginia 24017
Dear Ms. Wagner:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Youth Services Citizen Board,
for a term ending May 31, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Ms. Wendi Wagner
July 14, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Youth Services Citizen Board.
Sl\'~ J, p~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of July, 2004, WENDI WAGNER was reappointed as a
member of the Youth Services Citizen Board, for a term ending May 31, 2007.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
July, 2004.
n, ""-r J ~
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Wendi Wagner, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Youth Services Citizen Board, for a term
ending May 31,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
. DEPUTY CLERK
N:\CKEWl\oath and leaving serviceWouth Ser Citizen Board\Wendi Wagner oath letter.doc
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone, (540) 853-2541
Fax: (540) 853-1145
E-mail: cJerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-110-429
Ms. Donna S. Johnson
4301 Longwood Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Johnson:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the City of Roanoke Pension Plan,
Board of Trustees, for a term ending June 30, 2008.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS.DOC
Ms. Donna S. Johnson
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Pension Plan, Board of Trustees.
Sincerely, 0
A~ J rOv4'
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Jesse A. Hall, Secretary, City of Roanoke Pension Plan, Board of Trustees
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.OOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, DONNA S. JOHNSON was reappointed as a
member of the City of Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
~ .... J fL--
City Clerk
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004WUNE OATHS.OOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Donna S. Johnson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution ofthe Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Pension Plan, Board of Trustees,
for a term ending June 30, 2008, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENDA CORRESPONDENCE 04WUL Y 2004WUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
FID" (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-110-429
Mr. Michael W. Hanks
455 Hidden Country Lane
Hardy, Virginia 24101
Dear Mr. Hanks:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the City of Roanoke Pension Plan,
Board of Trustees, for a term ending June 30, 2006.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.OOC
Mr. Michael W. Hanks
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Pension Plan, Board of Trustees.
"A'.. J.!L-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Jesse A. Hall, Secretary, City of Roanoke Pension Plan, Board of Trustees
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
)
) To-wit:
)
COMMONWEALTH OF VIRGINIA
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, MICHAEL W. HANKS was reappointed as a
member of the City of Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
1\ "-"0 ). fL. 4' ,
City Clerk
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS. DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael W. Hanks, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Pension Plan, Board of Trustees,
for a term ending June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
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CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
2 I 5 Church Avenue, S. W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
FIDe (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
July 13, 2004
File #15-110-429
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Anthony Wallace
5621 Legate Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Wallace:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were appointed as a member of the City of Roanoke Pension Plan,
Board of Trustees, for a term ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:\AGENDA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS.OOC
Mr. Anthony Wallace
July 13, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Pension Plan, Board
of Trustees.
Sincerely, /J
A ~ J rtM-~~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Jesse A. Hall, Secretary, City of Roanoke Pension Plan, Board of Trustees
Stephanie M. Moon, CMC, Deputy City Clerk
Andrea F. Trent, Retirement Administrator
H:\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, ANTHONY WALLACE was appointed as a
member of the City of Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 2006.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
~"^-IIP~
City Clerk
H:\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.OOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Anthony Wallace, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution ofthe Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City of Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
H:\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
~
~
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
2 I 5 Church A venue, S. W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
July 12, 2004
File #15-110-202
Ms. Tamara S. Asher
1033 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Asher:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Ms. Tamara S. Asher
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Personnel and Employment Practices Commission.
Sincerely, ~
A ~ -J cvJw-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CDRRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, TAMARA S. ASHER was reappointed as a
member of the Personnel and Employment Practices Commission, for a term ending
June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
r-\"^g jP~
City Clerk
N:\CKEW1\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Tamara S. Asher, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution ofthe Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Personnel and Employment Practices Commission, for a term ending
June 30, 2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS.DOC
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CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 I I - I 536
Telephone, (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER. CMC
City Clerk
July 12, 2004
File #15-110-202
Mr. William C. Holland
1450 Forest Park Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. Holland:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. William C. Holland
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Personnel and Employment Practices Commission.
^'Y~ j.~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, WILLIAM C. HOLLAND was reappointed as a
member of the Personnel and Employment Practices Commission, for a term ending
June 30, 2007.
Given under my hand and the Seal ofthe City of Roanoke this thirteenth day of July,
2004.
f\ ""I j. ~
City Clerk
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William C. Holland, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission, for a term ending June 30, 2007, according to the best of my ability (So help
me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENDA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS. DOC
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CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
Fro" (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER. CMC
City Clerk
July 12, 2004
File #15-110-379
Mr. Talfourd H. Kemper, Jr.
2515 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Kemper:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Roanoke Valley Greenway
Commission, for a term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor ofthe Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Talfourd H. Kemper, Jr.
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Valley Greenway Commission.
f=\'.., 1~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Lucy R. Ellett, Secretary, Roanoke Valley Greenway Commission, 3752 Brandon
Avenue, S. W., Roanoke, Virginia 24018
Elizabeth H. Belcher, Roanoke Valley Greenway Coordinator, P. O. Box 29800,
Roanoke, Virginia 24018
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1\AGENDA CORRESPONDENCE 04WUL Y 2004\JUNE OATHS.OOC
CITY OF ROANOKE
)
) To-wit:
)
COMMONWEALTH OF VIRGINIA
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, TALFOURD H. KEMPER, JR., was reappointed as
a member ofthe Roanoke Valley Greenway Commission, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
1\.... J~
City Clerk
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.ODC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Talfourd H. Kemper, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Greenway Commission, for a term
ending June 30, 2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENOA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS. DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone, (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
July 12, 2004
File #15-110-230
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. William B. Hopkins, Jr.
2734 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Hopkins:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Roanoke Arts Commission, for a
term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. William B. Hopkins, Jr.
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Arts Commission.
Sincerely, ()
/\~.J r~.
Mary F. Parker, CMC
City Clerk
-
MFP:sm
Enclosures
pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1\AGENOA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, WILLIAM B. HOPKINS, JR., was reappointed as a
member of the Roanoke Arts Commission, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
(),'-il~
City Clerk
N:\CKEW1IAGENOA CORRESPONDENCE 04WUL Y 2004\JUNE OATHS.OOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William B. Hopkins, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission, for a term ending June
30,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1\AGENDA CORRESPONOENCE 04\JUL Y 2004\JUNE OATHS.DOC
II
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',u. .
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone, (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.vaus
July 12, 2004
File #15-110-230
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
Ms. Terri R. Jones
3303 One Oak Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Jones:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Roanoke Arts Commission, for a
term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.ODC
Ms. Terri R. Jones
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Arts Commission.
7;:":.. J IL-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1\AGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, TERRI R. JONES was reappointed as a member of
the Roanoke Arts Commission, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
~'^I -JP~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Terri R. Jones, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission, fora term ending June 30, 2007, according
to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
MARY F. PARKER, CMC
City Clerk
July 12, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #15-11 0-230
Mr. Mark C. McConnel
546 Camilla Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. McConnel:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Roanoke Arts Commission, for a
term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Mark C. McConnel
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Arts Commission.
Sincerely, R.
~~-j ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, MARK C. MCCONNEL was reappointed as a
member of the Roanoke Arts Commission, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
I\~ J,fL
---
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark C. McConnel, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission, for a term ending June
30,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
July 12, 2004
File #15-110-230
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
Ms. Kristi Pedelty
2929 Carolina Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Pedelty:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Roanoke Arts Commission, for a
term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 20Q4\JUNE OATHS.DOC
Ms. Kristi Pedelty
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Arts Commission.
7~' ~ j!Z..-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE Q4\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, KRISTI PEDEL TY was reappointed as a member
of the Roanoke Arts Commission, for a term ending June 30, 2007.
Given under my hand and the Seal ofthe City of Roanoke this thirteenth day of July,
2004.
1\....., J. L
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 20Q4\JUNE OATHS. DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kristi Pedelty, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission, for a term ending June 30, 2007, according
to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-110-323
Mr. Herbert D. McBride
5105 Greenfield Street, S. W.
Roanoke, Virginia 24018
Dear Mr. McBride:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6,2004, you were reappointed as a member of the Roanoke Public Library Board, for
a term ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Herbert D. McBride
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Roanoke Public Library Board.
SA'~ -J ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, HERBERT D. MCBRIDE was reappointed as a
member of the Roanoke Public Library Board, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
A... )~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2Q04\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Herbert D. McBride, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Public Library Board, for a term ending
June 30,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OA THS.DOC
1I@.l~~~' (%:
". .,
-.
. .
., '. .~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 14, 2004
File #293
Mr. A. Morris Turner, Jr.
3515 River Birch Lane
Roanoke, Virginia 24014
Dear Mr. Turner:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, July 6, 2004, you were reappointed as a City representative to the
Roanoke Valley Convention and Visitors Bureau for a term ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your services to the City of Roanoke
as a member of the Roanoke Valley Convention and Visitors Bureau.
S^Y~jf~
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and
Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
Stephanie M. Moon, CMC, Deputy City Clerk
II. .~~.o.'.o.
.. ~fM,
" '
.-,' ~-
. '___Vi .?
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-70-110
Mr. Edwin L. Noell
2620 Baird Street, S. W.
Roanoke, Virginia 24015
Dear Mr. Noell:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Board of Fire Appeals, for a term
ending June 30, 2008.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Edwin L. Noell
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Board of Fire Appeals.
~.~ /p~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Stephanie M. Moon, CMC, Secretary, Board of Fire Appeals
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OA THS.DOC
CITY OF ROANOKE
)
) To-wit:
)
COMMONWEALTH OF VIRGINIA
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, EDWIN L. NOELL was reappointed as a member
of the Board of Fire Appeals, for a term ending June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
I\~ J~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.OOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Edwin L. Noell, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Fire Appeals, for a term ending June 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 240 11-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER. CMC
City Clerk
July 12, 2004
File #15-70-110
Mr. Bobby Lavender
4709 Cheraw Lake Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Lavender:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Board of Fire Appeals, for a term
ending June 30, 2008.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Bobby Lavender
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Board of Fire Appeals.
A'Y~} ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Stephanie M. Moon, CMC, Secretary, Board of Fire Appeals
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, BOBBY LAVENDER was reappointed as a
member of the Board of Fire Appeals, for a term ending June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
A~ j~<
~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OA THS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Bobby Lavender, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Fire Appeals, for a term ending June 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail;c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-70-110
Mr. Mark K. Cathey
2626 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Cathey:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as a member of the Board of Fire Appeals, for a term
ending June 30, 2008.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirm3tion
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W" prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Mark K. Cathey
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Board of Fire Appeals.
A'Y~ J. ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Stephanie M. Moon, CMC, Secretary, Board of Fire Appeals
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, MARK K. CATHEY was reappointed as a member
of the Board of Fire Appeals, for a term ending June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July, 2004.
IJ.., '" J, ~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark K. Cathey, do solemnly swear (or affirm) that I will support the Constitution
ofthe United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Fire Appeals, for a term ending June 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
July 12, 2004
File #72-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. H. Clarke Curtis
1309 Gilford Avenue, N. W.
Roanoke, Virginia 24017
The Reverend Frank W. Feather
P. O. Box 6297
Roanoke, Virginia 24017
Ms. Pam Kestner-Chappelear
6734 Peach Tree Circle, S. W.
Roanoke, Virginia 24018
Mr. Randy Leftwich
515 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Jane R. Conlin, Director
Department of Human Services
Roanoke, Virginia
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as members of the Human Services Committee, for
terms ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as members of the
Human Services Committee.
7\'''''d ;. ~
Mary F. Parker, CMC
City Clerk
MFP:sm
EnclosUfes
N:\CKEW1IAGENDA CORRESPONDENCE 04,JUL Y 2004\JUNE OATHS.DOC
Mr. H. Clarke Curtis
The Reverend Frank W. Feather
Ms. Pam Kestner-Chappelear
Mr. Randy Leftwich
Jane R. Conlin
July 12, 2004
Page 2
pc: Teresa I. McDaniel, Secretary, Human Services Committee
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
MARY F. PARKER, CMC
City Clerk
July 12, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #110-237
Mr. Lucian Y. Grove
3118 Hubbard Road, S. W.
Roanoke, Virginia 24018
Mr. Dennis Tinsley
719 Estates Road, S. E.
Roanoke, Virginia 24014
Mr. Bill Tanger
P.O. Box 1750
Roanoke, Virginia 24008
Mr. Frank B. Caldwell, HI
8055 Martin Creek Road, S. W.
Roanoke, Virginia 24018
Mr. Mack D. Cooper, II
1410 Main Street, S. W.
Roanoke, Virginia 24015
Mr. Read A. Lunsford
P. O. Box 1205
Roanoke, Virginia 24006
Dr. Herbert C. Berding, Jr.
2814 South Jefferson Street
Roanoke, Virginia 24014
Mr. Edgar V. Wheeler
1320 Lakewood Drive, S. W.
Roanoke, Virginia 24015
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as members of the Flood Plain Committee, for terms
ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as members of the
Flood Plain Committee.
A'~ J.fJ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Lucian Y. Grove
Mr. Dennis Tinsley
Mr. Bill Tanger
Mr. Frank B. Caldwell
Mr. Mack D. Cooper
Mr. Read A. Lunsford
Dr. Herbert C. Berding, Jr.
Mr. Edgar V. Wheeler
July 12, 2004
Page 2
pc: John G. Reed, Engineering Liaison, Flood Plain Committee
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
11(." .,~~O' c'
0' ~,
>""'" -
'j ~-
.-' :;:-
. . [1... "
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 11-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@cLroanoke.va.us
July 12, 2004
File #110-518
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
Mr. Alfred C. Moore
3705 Woodcrest Road, N. W.
Roanoke, Virginia 24012
Mr. Sloan H. Hoopes
2003 Maiden Lane, S. W.
Roanoke, Virginia 24015
Mr. Robert O. Gray
1837 Carlton Road, S. W.
Roanoke, Virginia 24015
Mr. Harold H. Worrell, Sr.
1909 Carter Road, S. W.
Roanoke, Virginia 24015
Philip Schirmer
City Engineer
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as members of the War Memorial Committee, for terms
ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as members of the War
Memorial Committee.
^'Y~ J. ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Stephanie M. Moon, CMC, Secretary, War Memorial Committee
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mai1: c1erk@cLroanoke.va.us
July 12, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #67-110
Mr. Steven Higgs
P. O. Box 1788
Roanoke, Virginia 24008-1788
Mr. Richard Clark
4529 Royal Oak Drive, S. W.
Roanoke, Virginia 24018
Ms. Betty Field
2802 South Jefferson Street
Roanoke, Virginia 24014
Mr. Eddie Wallace, Jr.
3815 Sioux Ridge Road, N. W.
Roanoke, Virginia 24017
Mr. E. C. Pace, III
2424 Wood cliff Road, S. E.
Roanoke, Virginia 24014
Ms. Louise F. Kegley
301 Tinker Creek Lane, N. E.
Roanoke, Virginia 24019
Mr. Michael A. Loveman
1848 Driftwood Lane, S. W.
Roanoke, Virginia 24018
Mr. Carl H. Koptizke
2314 Martin Lane, S. W.
Roanoke, Virginia 24015
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6, 2004, you were reappointed as members of the Mill Mountain Advisory Committee,
for terms ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as members of the Mill
Mountain Advisory Committee.
/\.~ J. p~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\CKEW1IAGENDA CORRESPONDENCE 04\JIJL Y 20Q4\JUNE OATHS.DOC
Mr. Steven Higgs
Mr. Richard Clark
Ms. Betty Field
Mr. Eddie Wallace
Mr. E. C. Pace, III
Ms. Louise Kegley
Mr. Michael A. Loveman
Mr. Carl H. Kopitzke
July 12, 2004
Page 2
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
fa
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CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
July 12, 2004
File #15-110-530
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
Mr. Charles R. Brown
841 Tremont Road
Salem, Virginia 24153
Dear Mr. Brown:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6,2004, you were reappointed as a member of the Towing Advisory Board, for a term
ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor ofthe Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Mr. Charles R. Brown
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Towing Advisory Board.
SA "7 -l. ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Thomas A. Wood, Secretary, Towing Advisory Board, 2020 Mt. View Road,
Vinton, Virginia 24179
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, CHARLES R. BROWN was reappointed as a
member of the Towing Advisory Board, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
1'\.... l ~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Charles R. Brown, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Towing Advisory Board, for a term ending June 30,
2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church A venue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
MARY F. PARKER, CMC
City Clerk
July 12, 2004
File #15-110-530
Mr. William F. Clark
621 Fox Chase Road
Wirtz, Virginia 24184
Dear Mr. Clark:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
July 6,2004, you were reappointed as a member of the Towing Advisory Board, for a term
ending June 30, 2007.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
Mr. William F. Clark
July 12, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a member of the
Towing Advisory Board.
s~~ ;.~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
pc: Thomas A. Wood, Secretary, Towing Advisory Board, 2020 Mt. View Road, Vinton,
Virginia 24179
Stephanie M. Moon, CMC, Deputy City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of July, 2004, WILLIAM F. CLARK was reappointed as a member
of the Towing Advisory Board, for a term ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of July,
2004.
~"^? .J~
City Clerk
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS. DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William F. Clark, do solemnly swear (or affirm) that I will support the Constitution
ofthe United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Towing Advisory Board, for a term ending June 30, 2007, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this _ day of 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1IAGENDA CORRESPONDENCE 04\JUL Y 2004\JUNE OATHS.DOC
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Roanoke, Virginia
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Final Report: May 21; 2004
School Safetyl
Discipline Task Force
Incorporatina data from:
Public Forums, January 20, 2004
. Bus Driver Survey, February 2004
Student Surveys, Grades 4, 6, 8, 9 and 11, February 2004
Parent Surveys, February 2004
Roanoke Education Association Survey, January 2004
Roanoke City Public Schools Web Stte School Safety Comments, open until February 28, 2004
SafetylDiscipline Task Force Discussions
IiI addition:
Bullying Conference, April 22, 2004
Roanoke Prevention Planning Team's 2003 Youth Prevention Priorities Report
School Safety Advisory Committee reports: 2001, 2002, 2003