HomeMy WebLinkAboutCouncil Actions 08-02-04 F/tzpatrick
$6798-080204
ROANOKE C/TY COUNCIl
REGULAR SE.V.V/ON
AUGUST 2, 2004
9:00 A.M.
ROOM 159
AGENDA
Call to Order--Roll Call.
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Approved (7-0)
File #110-132
Acommunication from the CityAttorneyrequesting that Council convene in
a Closed Meeting to consult with legal counsel regarding pending litigation
where such consultation in open session would adversely affect the City's
negotiating or litigating posture, pursuant to Section 2.2-3711 (A)(7), Code
of Virginia (1950), as amended.
Items listed on the 2:00 p.m. Council docket requiring
discussion/clarification; and additions/deletions to the 2:00 p.m. docket.
(15 minutes)
Topics for discussion by the Mayor and Members of Council. (15 minutes)
Briefings:
· Geographic Policing -
· Police Building Phase II -
· Utility Cut Policy -
· Solid Waste Management Plan -
· Volunteer Program -
Council adopted the following charge for the
Committee:
15 minutes
20 minutes
20 minutes
15 minutes
I 5 minutes
Stadium Study
The Stadium Study Committee is charged with assessing the
athletic facility needs of the City. The Committee shall review
the feasibility of renovating Victory Stadium for use as an
athletic facility and venue for events that need to accommodate
larger crowds. The Committee shall also review other possible
athletic facility venues, including an outdoor track and locations
as it deems appropriate. The Committee, with assistance of City
staff, shall recommend consultants needed to perform its duties.
The Committee shall supervise the work of the consultant. The
Committee shall report its recommendation(s) regarding the
renovation of Victory Stadium and/or other athletic facilities to
the City Council within nine months of the Committee's
appointment.
File #110-122
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C.
TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCI£
REGULAR SESSION
AUGUST 2, 2004
2.'00 ?.M.
CITY COUNCI£ CHAMBER
A GENOA
1. Call to Order--Roll Call.
The Invocation was delivered by The Reverend Frank W. Feather,
Pastor, Forest Park Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, August 5,
2004, at 7:00 p.m., and Saturday, August 7, 2004, at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW. ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLO'I-FED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-rED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-I'EE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, TO OBTAIN
AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Resolution memorializing the late Gordon Preston Davidson, Director of
Community Services of the Blue Ridge Independent Living Center.
Adopted Resolution No. 36798-080204. (7-0)
File #367
4
Government Finance Officers Association Certificates of Achievement for
Excellence in Financial Reporting.
File #10-80
Presentation by Edward M. Murray, representing Rebuilding Together.
File #80
=
CONSENT AGENDA
C-1
C-2
C-3
Approved (7-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BYTHE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of Council held on Thursday, May 20,
2004, and Monday, June 7, 2004.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, August 16, 2004, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to authorize an encroachment
into a public right-of-way located at 16 Campbell Avenue, S. W.
RECOMMENDED ACTION: Concur in the request.
File #169
A communication from R. Brian Townsend, Director, Planning, Building
and Development, tendering his resignation as a member of the Roanoke
Valley Alleghany Regional Commission, effective immediately.
RECOMMENDED ACTION: Accept the resignation and receive and
file the communication.
File #110-326
C-4
A communication from John Renick, Secretary, advising of the
resignation of Jesse Dodson as a member of the Roanoke Neighborhood
Advocates.
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RECOMMENDED ACTION:
File #110-488
Accept the resignation and receive and
file the communication.
Annual report of the Board of Zoning Appeals for fiscal year 2004.
RECOMMENDED ACTION: Received and filed.
File #51
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Acommunication from the City Manager with regard to an emergency
procurement in connection with replacement of the theatrical and stage
dimming system at the Roanoke Civic Center Auditorium.
RECOMMENDED ACTION: Received and filed.
File #192-497
C-7
Qualification of the following persons:
Mark K. Cathey as a member of the Board of Fire Appeals for a
term ending June 30, 2008;
Dennis R. Cronk as a member of the Virginia Western
Community College, Board of Directors, to fill the unexpired
term of Harriet S. Lewis, resigned, ending June 30, 2006;
Sherman P. Lea as a Council representative to the Roanoke
Valley Regional Cable Television Committee;
George M. McMillan as a member of the Court Community
Corrections Program Regional Community Criminal Justice
Board for a term ending June 30, 2007;
Michael W. Hanks and Anthony Wallace for terms ending
June 30, 2006; and Donna S. Johnson for a term ending
June 30, 2008, as members of the City of Roanoke Pension
Plan, Board of Trustees; and
6
Mark C. McConnel as a member of the
Commission for a term ending June 30, 2007.
RECOMMENDED ACTION: Received and filed.
Approved (7-0)
File #15-70-110-230-242-304-429-448
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
6. REPORTS OF OFFICERS:
Roanoke Arts
NONE.
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
1. Acquisition of certain property rights in connection with the
Downtown West Parking Garages Project.
Adopted Ordinance No. 36799-080204. (7-0)
File #553
2. Execution of a Fiscal Year 2005 Community Services
Performance Contract with Blue Ridge Behavioral Healthcare
Board of Directors.
Adopted Resolution No. 36800-080204. (7-0)
File #22-335
Acceptance of a Criminal Justice Records System Improvements
Continuation Grant from the Virginia Department of Criminal
Justice Services.
Adopted Budget Ordinance No. 36801-080204 and
Resolution No. 36802-080204. (7-0)
File #60-236
Appropriation and transfer of funds in connection with the
Comprehensive Services Act.
Adopted Budget Ordinance No. 36803-080204. (7-0)
File #60-72
REPORTS OF COMMI~-I-EES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Cutler commended Melinda Mayo,
Communications Coordinator, author of an article in the
Virginia Town and City Magazine entitled, "Roanoke
Continues Tradition of Forging New Paths," which describes
the City's progress that led to Roanoke's being selected as
one of America's "most livable communities" by Partners
for Livable Communities.
File #80-184
Council Member Lea recognized former Council Member
W. Alvin Hudson, Jr., who was recently appointed by the
Governor to serve on the State Board of Corrections.
File #80-132
Council Member Lea expressed appreciation to the Mayor,
Council Member Wishneff and the City Manager for their
attendance at the press conference for the annual kick-off
of the Western Virginia Education Classic on Saturday,
July 31, 2004, in Elmwood Park. He also expressed
appreciation to Council Member Dowe, Director, and
members of the Shiloh Baptist Church Choir, who will
present a gospel concert in conjunction with the event.
File #80-132-388
Council Member McDaniel commended staff of the
Housing and Neighborhood Services department for the
new Welcome Roanoke Program which began on July 1 and
is designed to contact new homeowners in the City with a
personalized greeting from City officials, information on
local activities and how to access City services, etc. She
advised that approximately 117 new homeowners have
received the welcome package and welcome packages will
be sent to the top 20 apartment owners in the area in an
effort to reach renters.
File #80-132-195
Council Member Wishneff requested an update in regard to
passenger rail service in the Roanoke area; whereupon, the
City Manager advised that Dr. Robert Martinez, Senior
Vice-President, Finance, Norfolk Southern, has agreed to
serve as guest speaker at the Regional Leadership Summit
which will be held on September 24 at 12:00 noon in
Bedford. Dr. Martinez will provide an update on the
intermodal transportation issue.
File #132-533
Council Member Wishneff referred to an article written by
Dan Kasey in a recent edition of The Roano/ce 7'~roes in
which he noted that if certain actions are taken by the City,
the City of Roanoke could have a national quality dirt bike
track; whereupon, he requested a response by the City
Manager.
File #132-227-442
Council Member Wishneff expressed concern with regard to
the City's application of the Family Leave Act and requested
a briefing at a future Council work session.
File #132-184
b. Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-FERS:
The Reverend John Kepley, 2909 Morrison Street, S. E., spoke in
regard to saving/renovating Victory Stadium. He advised that
the 7,000 people who signed a previous petition expect Council
to do the good and reasonable thing which is to renovate Victory
Stadium.
File #122
Ms. Alice Hincker, 4024 South Lake Drive, S. W., spoke in regard
to the proposed geographic policing program which was
presented to Council at its 9:00 a.m. work session. She
expressed concern in regard to the lack of community
involvement in biweekly planning discussions that have been
held since January, 2004, and advised that organizations
concerned about the delivery of service to the City's schools
have requested that the School Resource Officer Program remain
intact and designated as a specialized unit, as opposed to
dividing the program between each of the zones that contain a
school, however, no response has been received to the request.
File #5-467
Mr. Chris Craft, 1501 East Gate Avenue, N. E., advised that
Officer Butch Lewis should be reassigned to Patrick Henry High
School as a School Resource Officer. He stated that Victory
Stadium should be renovated because of its historic value to the
citizens of Roanoke and because renovation is favored by a
majority of Roanoke's citizens.
File #122-467
Ms. Estelle McCadden, 2128 Mercer Avenue, N. W., spoke in
support of the renovation of Victory Stadium and asked that
Council give the Stadium Study Committee the latitude to
complete its charge without involvement by Council.
File #122
Mr. Winfred Noell, 2743 Northview Drive, S. W., spoke in support
of the utility cut proposal that was presented to Council at its
9:00 a.m. work session; however, he stated that the one quarter
inch tolerance provision is unrealistic and the problem rests in
follow up by the City to inspect utility cuts after the pavement
has settled. He advised that the topics that were initially on the
table regarding the stadium issue are Orange Avenue or Victory
Stadium and not high school tracks, high school facilities,
athletic needs, and entertainment, etc. He added that the
Stadium Study Committee should study only Victory Stadium
versus Orange Avenue because all other topics have been
studied and the citizens of Roanoke have let their voices be
heard.
File #122-268-467
Mr. Bob Caudle, 4231 Belford Street, S. W., offered his service as
a member of the Stadium Study Committee.
File #66-79-122
Mr. Robert Gravely, 729 Loudon Avenue, N. W., spoke with
regard to the renovation of Victory Stadium, the manner in which
taxpayers' money is spent, and the need to pay adequate wages
to citizens in order to stimulate Roanoke's economy.
File #66-79-122
Council Member Wishneff requested that the City Manager and
the Chief of Police meet with the Acting Superintendent of
Schools, school principals and key Parent-Teacher Associations
to discuss the geographic policing program; whereupon, the City
Manager advised that a summit is scheduled to be held within
the next two weeks with representatives of the Police
Department and the School administration at which time the
program will be detailed to all key administrative officials and
Council will be provided with follow up information as a result of
the summit.
File #5-467
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO RE HEARD.
MA'I-FERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
12. CITY MANAGER COMMENTS: NONE.
CERTIFICATION OF CLOSED SESSION. (7-0)
The following persons were appointed/reappointed to certain
boards and committees:
Flood Plain Committee
File #110-237
Kathy Hill for a term ending
June 30, 2005.
Parks and Recreation Advisory
Board
File #67-110
Christene A. Montgomery to
fill the unexpired term of
S. James Sikkema, resigned,
ending March 31, 2005; and
Sharon L. Stinnett to fill the
unexpired term of Onzlee
Ware, resigned, ending March
31, 2005.
Roanoke Valley-Alleghany
Regional Commission
File #110-326
C. Nelson Harris to fill the
unexpired term of Ralph K.
Smith, ending June 30, 2006.
Stadium Study Committee
File #110-122
George C. Miller
Charles A. Price
Gwendolyn W. Mason
Gregory W. Feldmann
L. Thompson Hanes
Chad Van Hyning
Marsha Combs
David B. Trinkle
Kermit E. Hale
Sherley E. Stuart
Jan P. Wilkins
John H. Parrott
(Two additional members will be announced at the next regular
meeting of Council on Monday, August 16, 2004.)
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE (540) 853-2444
FAX: (540) 853-1145
August 2, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
WILLIAM M. HACKWORTH
CITY ATYOR NEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-243 I
FAX: 540-853-1221
EMAIL: cit yatty @ ci.roanoke.va.us
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
A S S ISTANT CITY ATI'ORNEY S
August 2, 2004
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene a closed meeting for consultation with
legal counsel regarding pending litigation where such consultation in open session would
adversely affect the City's negotiating or litigating posture, pursuant to §2.2-371 i.A.7, Code
of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
William M. Hackworth
City Attorney
CC:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of August~ 2004.
No. 36798-080204.
A RESOLUTION memorializing the late Gordon Preston Davidson, Director of
Community Services of the Blue Ridge Independent Living Center.
WHEREAS, the members of Council learned with sorrow of the passing of Mr. Davidson
on Thursday, July 15, 2004;
WHEREAS, Mr. Davidson was bom in Williamson, West Virginia in 1946;
WHEREAS, Mr. Davidson graduated from East Tennessee State University in 1973 with
a bachelor's degree in mass communication and a minor in social work;
WHEREAS, before assuming his position with Blue Ridge Independent Living Center,
Mr. Davidson worked as an intake specialist at the Virginia Department for the Blind and Vision
Impaired; as an assistant news director at radio station WSVA in Harrisonburg; and as an adult
protective services worker with Roanoke Department of Social Services;
WHEREAS, at Blue Ridge Independent Living Center, Mr. Davidson's duties included
producing quarterly newsletters, leading sensitivity training classes, and reviewing places for
handicap accessibility;
WHEREAS, Mr. Davidson also was active in community organizations, including the
Roanoke City Manager's Task Force on Community Relations, the Mayor's Committee for
People With Disabilities, the Multiple Sclerosis Society Governmental Relations and Programs
Committees, and the Virginia Council on Social Welfare;
WHEREAS, Mr. Davidson was diagnosed with multiple sclerosis in 1988, yet maintained
his independence and used his education, talents, and skills to advocate the rights of people with
disabilities and encourage the community to be more accessible to all.
HSiVlEASURES~r-memorializinggordondavidson.doc
WHEREAS, Mr. Davidson served as the Director of Community Services of the Blue
Ridge Independent Living Center for almost 10 years, until recently when he was diagnosed with
advanced renal cancer.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Gordon Preston Davidson, and extends to his family its sincerest
condolences.
2.
Davidson's mother, Almedia Davidson.
The City Clerk is directed to forward an attested copy of this resolution to Mr.
ATTEST:
City Clerk.
H:WiEASURES~r-memorializinggordondavidson.doc
Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, IL 60601
Phone (312) 977-9700 Fax (312) 977-4806
July 6, 2004
The Honorable Ralph Smith
Mayor
City of Roanoke Pension Plan
215 Church Avenue SW
Roanoke VA 24011
Dear Mayor Smith:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended June 30, 2003
qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management.
The Certificate of Achievement plaque will be shipped to:
Jesse A. Hall
Director of Finance
under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and
Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To
assist with this, enclosed are a sample new release and the Certificate Program "Results" for reports with fiscal years ended
during 2002 representing the most recent statistics available.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an
appropriate standard of excellence in financial reporting.
Sincerely,
Government Finance Officers Association
Stephen J. Gauthier, Director
Technical Services Center
SJG/ds
Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, IL 60601
Phone (312) 977-9700 Fax (312) 977-4806
07/20/2004
NEWS RELEASE
For Information contact:
Stephen Gauthier (312) 977-9700
(Chicago)--The Certificate of Achievement for Excellence in Financial Reporting has been
awarded to City of Roanoke by the Government Finance Officers Association of the United
States and Canada (GFOA) for it's comprehensive annual financial report (CAFR). The
Certificate of Achievement is the highest form of recognition in the area of governmental
accounting and financial reporting, and its attainment represents a significant accomplishment by a
government and its management.
An Award of Financial Reporting Achievement has been awarded to the individual(s),
department or agency designated by the government as primarily responsible for preparing the
award-winning CAFR. This has been presented to:
Dawn L. Hope, Financial Systems Accountant
The CAFR has been judged by an impartial panel to meet the high standards of the program
including demonstrating a constructive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups to read the CAFR.
The GFOA is a nonprofit professional association serving approximately 15,000 government
finance professionals with offices in Chicago, IL, and Washington, D.C.
Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, |L 60601
Phone (312) 977-9700 Fax (312) 977-4806
July 20, 2004
The Honorable Ralph K. Smith
Mayor
City of Roanoke
215 Church Ave., SW Room 452
P.O. Box 1220
Roanoke VA 24011-1538
Dear Mayor Smith:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended Jnne 30, 2003
qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management.
The Certificate of Achievement plaque will be shipped to:
Jesse A. Hall
Director of Finance
under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and
Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To
assist with this, enclosed are a sample new release and the Certificate Program "Results" for reports with fiscal years ended
during 2002 representing the most recent statistics available.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an
appropriate standard of excellence in financial reporting.
Sincerely,
Government Finance Officers Association
Stephen J. Gauthier, Director
Technical Services Center
SJG/ds
Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, IL 60601
Phone (312) 977-9700 Fax (312) 977-4806
07/06/2004
NEWS RELEASE
For Information contact:
Stephen Gauthier (312) 977-9700
(Chicago)--The Certificate of Achievement for Excellence in Financial Reporting has been
awarded to City of Roanoke Pension Plan by the Government Finance Officers Association of
the United States and Canada (GFOA) for it's comprehensive annual financial report (CAFR).
The Certificate of Achievement is the highest form of recognition in the area of governmental
accounting and financial reporting, and its attainment represents a significant accomplishment by a
government and its management.
An Award of Financial Reporting Achievement has been awarded to the individual(s),
department or agency designated by the government as primarily responsible for preparing the
award-winning CAFR. This has been presented to:
Harold R. Harless, Jr., Retirement Plans Accountant
The CAFR has been judged by an impartial panel to meet the high standards of the program
including demonstrating a constructive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups to read the CAFR.
The GFOA is a nonprofit professional association serving approximately 15,000 government
finance professionals with offices in Chicago, IL, and Washington, D.C.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August2,2004
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Ed Murray, of Rebuilding Together,
to present a plaque to Council for the sponsorship given to repairing a
home in the City of Roanoke.
Respectfully submitted,
City Manager
DLB:sm
C:
City Attorney
Director of Finance
City Clerk
C-1
1085
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
May 20, 2004
2:00 p.m.
The Council of the City of Roanoke met in regular session on Thursday,
May 20, 2004, at 2:00 p.m., in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor Ralph K. Smith presiding, pursuant to Chapter 2, Administration,
Articte II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular
Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 36639-030104 adopted by Council on Monday, March 1, 2004.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr.,
C. Nelson Harris, Beverly T. Fitzpatrick, Jr., Linda F. Wyatt, William D. Bestpitch,
and Mayor Ralph K. Smith ............................................ 7.
ABSENT: None ................................................ O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by The Reverend George E. Stevenson,
Pastor, East Gate Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS: The Mayor presented a proclamation declaring the
week of May 16 - 22, 2004, as Business Appreciation Week.
PROCLAMATIONS-EMERGENCY MEDICAL SERVICES: The Mayor presented
a proclamation declaring the week of May 16 - 22, 2004, as Emergency Medical
Services V~eek.
1086
PROCLAMATIONS-PUBLIC WORKS: The Mayor presented a proclamation
declaring the week of May 16 - 22, 2004, as National Public Works Week.
PROCLAMATIONS-YOUTH: The Mayor presented a proclamation declaring
May 20, 2004, as Sara-Elizabeth Virginia Hurt Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and considered separately. He called specific attention to four requests for
Closed Session.
MINUTES: Minutes of the special meeting of Council held on Tuesday,
November 25, 2003; and the regular meeting of Council held on Monday,
April 15, 2004, were before the body.
Mr. Dowe moved that the reading of the minutes be dispensed with and
that the minutes be approved as recorded. The motion was seconded by
Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7~
NAYS: None .................................................. O.
CITY COUNCIL: A communication from Council Member Alfred T. Dowe,
Jr., Chair, City Council Personnel Committee, requesting that Council convene in
a Closed Meeting to discuss the performance of three Council-Appointed
Officers, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended, was before the body.
Mr. Dowe moved that Council concur in the request to convene in a
Closed Meeting as above described. The motion was seconded by Mr. Harris
and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. O.
1087
COMMITTEES-SPECIAL SERVICE DISTRICT: A communication from the City
Manager with regard to scheduling a public hearing on expansion of the
Downtown Service District (DSD) boundaries, was before Council.
The City Manager advised that the Downtown Service District was first
established by Council on December 8, 1986, effective July 1, 1987; Council
approved expansion of the DSD to include boundaries that represent the DSD
as it stands today; and the City Administration has received a request from
Downtown Roanoke, Inc., (DRI) for consideration of further expansion of district
boundaries.
It was explained that during 2003, DRI conducted a review of potential
areas for further expansion of the Special Services District; the process included
evaluation of land uses and functions of the areas, review of services and
benefits that would be provided by the Special Services District to the areas,
and meeting with property owners and business interests located within the
areas; the area identified for expansion is located to the west of the current
district, and is bounded by 5th Street on the east, 7th Street on the west,
Marshall Avenue on the south, and the rear property lines of properties fronting
on the north side of Campbell Avenue on the north.
The City Manager recommended that Council authorize the scheduling of
a public hearing for Monday, June 21, 2004, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider expansion of the Downtown Service
District, as requested by Downtown Roanoke, Inc.
Mr. Dowe moved that Council concur in the request of the City Manager
as above described. The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
ROANOKE CIVIC CENTER-TELEPHONE EQUIPMENT-CITY PROPERTY: A
communication from G. Michael Pace, Jr., Attorney, representing SunCom,
advising that at its meeting on Tuesday, May 11, 2004, the Board of Zoning
Appeals unanimously approved the granting of a special exception to allow
SunCom to construct and operate a 110-foot flagpole communication facility
and related equipment on a portion of the Roanoke Civic Center property, was
before Council.
1088
He requested that Council schedule the matter for public hearing on
Monday, June 7, 2004, at the Council's 2:00 p.m. session.
Mr. Dowe moved that Council concur in the request as above described.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
(Mr. Pace later requested that the public hearing be held on Monday, July 19,
2004, at 7:00 p.m., or as soon thereafter as the matter may be heard by the
Council.)
ELECTIONS-CITY COUNCIL: A communication from Carl T. Tinsley, Sr.,
Secretary, Roanoke City Electoral Board, transmitting, pursuant to Section 24.2-
675, Code of Virginia, 1950, as amended, the following certified copy of the
Abstracts of Votes cast in the General Election in the City of Roanoke for the
Office of Mayor and City Council, held on Tuesday, May 4, 2004, was before the
body.
(PARTIAL BLANK PAGE)
1089
ABST.,U.A CT O.F VOTES
caSt in the City of ROANOKE
at the May 4, 2004 General Election, for:
· Virginia,
MAYOR
Alice P. Hincker
C. Nelson Harris
Delvis O. "Mac" McCadden
George A. Sgouros
.... ~ ............ 4.033
4,982
4,244
111
Total Write-in Votes
[Valid Write-rna + Invalid Writs-Ins = Total Wrlte4n Votel ] .......... 0
We, the undersigned Electoral B~ard, upon examination of the offJc, isl records deposited wkh the Clerk of the Circuit
Cou~f of the election held on May 4, 2004, do hereby ce~lify thet the above is a true and (xwrect Abstract of Votea cast
at sa~d election and do. therefore, determine and de. late that the following person has received the greatest number
of votes cast for the above oF~e in said election:
C. Nelson Harris
Given under our hands this
6th
day of May, 2004.
~ , Chairman
c~---~ / ~] an
~ ~:4~(~\'~A' '~."~ ) .... V~e Chei~
1090
ABST. RA CT OF VOTES
cast in the City of ROANOKE
et the May 4, 2004 General Eiacfion, for:
, Virginia,
MEMBER
CITY COUNCIL
AT LARGE
Wendy J. Jones
Beverly T. Fitzpatrick, Jr.
................. 6,071
7,486
Sherman P. Lea
Brian J. Wishneff
William B. "Bill" Carder
E. Duane Howard
Angela Mays Norman
................. 6.RR9
................. 6,623
................. 4,296
................. 817
................. 2,849
TOtal Write-In Votes
[Valid Write4n~ + Invalid Write4n~ = Total Write-In Votes ] .......... 2
We. the undersigned Eleotoml Board, upon examination of the official records depos~ed with U'm Clen~ of the Cimuit
Court of the election held on May 4. 2004. do hereby certify that the above Js a true and co,rest Abstract of Votes ca~t
at said emotion and do, themf~, detennine and declare that the following pe~on(a) has (have) received Ute grsaidst
number of votes cast for the above off, ca in said election:
Beverly T. Fitzpatrick Sherman P. Lea Brian J. Wishneff
Given under onr hands this 5th day of May, 2004.
, Chairman
1091
VOTES CaST FOR OFFICE OR (ii) R wRn~N C~NOIOATE WAS ELr-CTEO TO THE OFFIGE.
WRITE-INS CERTIFICATION
ROANOKE
~o~"~ ~"~
CITY COUNCIL
General O Special' Election
May 4, 2004
AT LARGE _ Page 1 of
WRITE-INS - SUMMARY
1. Invalid Write-ins ...............................
2
2. Valid Write-Ins ..................................
2
3. tal Write-Ins .....................
VALID WRITE-INS - DETAIL
2
Chris Chitum .........
We, the undersigned EleCtoral Board. upon examination of the offic~l records deported wfth the Clerk ~f the'C~rcult
Court of the ef6ction h6td on May 4, 2004, do hereby ce~ti~ that, with the contJnualion degas iodiosted, the above is a
true and correct certification of the write-in wfos cast at said elation for the office indicated above
Given under our hands this 5 th day of May, 2004.
1092
Mr. Dowe moved that the Abstracts of Votes be received and filed. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from
the City Manager requesting that Council meet in Closed Session to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position of negotiating strategy
of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as
amended, was before body.
Mr. Dowe moved that Council concur in the request of the City Manager
to convene in Closed Session as above described. The motion was seconded by
Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
OATHS OF OFFICES-COMMITTEES-INDUSTRIES-WATER RESOURCES: A
report of qualification of the following persons, was before Council:
M. Rupert Cutler as a City representative to the Board of
Directors, Western Virginia Water Authority, for a term
commencing March 2, 2004 and ending March 1, 2006; and
Randy L. Leftwich as a member of the Human Services
Committee for a term ending June 30, 2004.
Mr. Dowe moved that the report of qualification be received and filed.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. O.
1093
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss award of a public contract
involving the expenditure of public funds, and discussion of the terms or scope
of such contract, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711(A)(3), Code of Virginia (1950), as amended, was before the
body.
Mr. Dowe moved that Council concur in the request of the City Manager
to convene in Closed Session as above described. The motion was seconded by
Mr. Harris and adopted by the fo!lowing vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
CITY COUNCIL: A communication from the City Attorney requesting that
. Council convene in a Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by such counsel, pursuant to
Section 2.2-3711(A)(7), Code of Virginia (1950), as amended, was before the
body.
Mr. Dowe moved that Council concur in the request of the City Attorney
to convene in Closed Session as above described. The motion was seconded by
Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
1094
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CLERK OF CIRCUIT COURT-STATE COMPENSATION BOARD: A
communication from the Clerk of the Circuit Court advising that the Clerk is
responsible, by statute, for recordation of legal instruments which include land
records, marriage licenses, financing statements, assumed names, wills and
other probate records, and Law, Chancery and Criminal orders, all of which
must be maintained and available to the general public, was before Council.
The Clerk further advised that the Compensation Board, through the
Technology Trust Fund, has made funds available to be allocated toward
contractual obligations for those officers that have indicated that funds are
needed; the Circuit Court Clerk's Office for the City of Roanoke has
been allocated for reimbursement funds totaling $21,708.00 for charges by the
Supreme Court of Virginia for its indexing and scanning system and $8,000.00
for purchase of new printers for use with the system; and acceptance of the
funds is vital to the Circuit Court Clerk's Office in meeting year end budget
obligations.
The Clerk of Circuit Court recommended that Council accept funding
from the Compensation Board Technology Trust Fund, in the amount of
$29,708.00, that Council establish a revenue estimate in the General Fund in
the amount of $29,708.00, and appropriate same to the following accounts:
Maintenance Contracts Account No. 001-120-200S - $21,708.00
Fees for Professional Services Account No. 001-12-2111-2010
$8,000.00
A communication from the City Manager recommending that Council
concur in the request, was also before the body.
Mr. Dowe offered the following ordinance:
(#36696-052004) AN ORDINANCE to appropriate funding for an indexing
and scanning system for the Clerk of the Circuit Court and establish revenue
provided by the Compensation Board, amending and reordaining certain
sections of the 2003-2004 General Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 68, Page 475.)
1095
Mr. Dowe moved the adoption of Ordinance No. 36696-052004. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. O.
CITY CODE-TAXICABS AND FOR HIRE VEHICLES: The City Manager
submitted a communication advising that during the March 15, 2004, Council
meeting, Yellow Cab Services of Roanoke, Inc., submitted a petition requesting
an adjustment of rates for taxicab service and for-hire automobiles in the City
of Roanoke, which rates are regulated by Council, pursuant to Section 34-130,
Code of the City of Roanoke (1979), as amended; and taxicab service in
Roanoke is provided by Yellow Cab, Liberty Cab Company, Northwest Cab
Company, and Quality Taxi Company.
It was further advised that the present request of Yellow Cab represents
the first request for an increase in almost four years (the last increase was
adopted by Council on June 5, 2000); the request is based on continued and
significant increases inthe cost of doing business (insurance rates up over 35
per cent, repair costs up over 25 per cent, fuel costs up over 30 per cent and
labor costs up over 20 per cent), and the proposed increase would help offset
current expenses for taxicab companies.
It was explained that the requested increase is for the initial meter drop
rate to be raised from $1.80 for the first 1/8'h mile to $2.80 for the first 1/8'h
mile, and no other rate increases are requested; the average taxicab trip in
Roanoke is three miles, or $6.40; under the new proposal, the average increase
in fare will be $1.00 per trip, or an increase of 15.6 per cent; and per the
petitioner, the proposed increase in rates is in line with those proposed, or in
effect, in major cities in the Commonwealth of Virginia.
It was noted that City staff, along with the City Attorney's Office,
conducted a survey among other Virginia municipalities to determine their
practices with respect to regulating taxicabs, specifically the regulation of rates;
in addition, calculations were made to compare the cost of a three mile trip in
Roanoke under the new rate ($7.40) to the cost of the same trip in the seven
localities surveyed; although Roanoke's charge was the highest, it was still in
line with what other localities are charging; however, Roanoke's cab companies
do not levy extra charges for such services as transporting packages, groceries,
luggage, or for providing night service; and many cities and counties allow
these and other additional charges.
1096
The City Manager recommended that Council amend Section 34-130 (g),
Code of the City of Roanoke (1979), as amended, to reflect an increase in the
"distance rate" for a taxi trip from $1.80 to $2.80 for the first 1/8'h mile or
fraction thereof.
Mr. Cutler offered the following ordinance:
(#36697-052004) AN ORDINANCE amending subsection (g) of§34-130,
Rate Schedule, of Division IV, Fares, Article III, Public Vehicles (Taxicabs and For
Hire Vehicles), of the Code of the City of Roanoke (1979), as amended, in order
to adjust certain rates charged for services rendered by taxicabs and fore-hire
automobiles; and dispensing with the second reading by title paragraph of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 476.)
Mr. Cutler moved the adoption of Ordinance No. 36697-052004. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
BUDGET-ROANOKE PASSENGER STATION RENOVATION PROJECT: The City
Manager submitted a communication advising that the Western Virginia
Foundation for the Arts and Sciences (WVFAS) received notification in
November, 2003 that its application for Transportation Enhancement funds
through the Transportation Equity Act for the 21" Century (TEA-21) for the
Roanoke Passenger Station Renovation Project was approved, in the amount of
$110,000.00; this amount is in addition to the $988,000.00 in Enhancement
funds approved in 2001 and 2002, bringing the total to $1,098,000.00; other
State-provided funding of $500,000.00 has also been committed to the project
which currently totals almost $3.1 million, considering both State and local
funding; the City of Roanoke must enter into separate supplemental
agreements with the WVFAS and the Virginia Department of Transportation
(VDOT), which define the responsibilities of each party; authority for all such
VDOT agreements for the project was previously authorized by action of
Council on January 22, 2002 (Resolution No. 35734-012202); authority for all
such WVFAS agreements for the project was previously provided through
Ordinance No. 36157-121602; the WVFAS will be responsible for the match
requirement of $27,500.00; and $110,000.00 of TEA-21 Enhancement funds
need to be appropriated (to be reimbursed by VDOT) to Project Account No.
008-530-9900-9007 for disbursement to the Western Virginia Foundation for
the Arts and Services.
1097
The City Manager recommended that Council appropriate $110,000.00 of
TEA-21 Enhancement funds to be.funded by VDOT to Project Account No.
008-530-9900-9007 for disbursement to the Western Virginia Foundation for
the Arts and Science, and establish a revenue estimate in the same amount for
State reimbursement through the TEA-21 program.
Mr. Fitzpatrick offered the following ordinance:
(#36698-052004) AN ORDINANCE to appropriate funding from the
Commonwealth for Roanoke Passenger Station Renovation project, amending
and reordaining certain sections of the 2003-2004 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 477.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36698-052004.
The motion was seconded by Mr. Harris.
Council Member Dowe and Mayor Smith advised that they serve on the
Board of Directors of the Western Virginia Foundation for the Arts and Sciences;
whereupon, the City Attorney stated that due to certain Federal requirements,
they must abstain from voting on the ordinance.
Ordinance No. 36698-052004 was adopted by the following vote:
AYES: Council Members Cutler, Harris, Fitzpatrick, Wyatt, and
Bestpitch .................................................... 5.
NAYS: None ................................................. 0.
(Mayor Smith and Council Member Dowe abstained from voting.)
BUDGET-TOTAL ACTION AGAINST POVERTY-GRANTS-JUVENILE
CORRECTIONAL FACILITIES: The City Manager submitted a communication
advising that the Department of Criminal Justice Services notified the City of
Roanoke and Roanoke County of an allocation of funds under the Juvenile
Accountability Block Grant Program of $48,493.00 in Federal funds; and a joint
local match of $5,388.00 is required.
1098
It was further advised that the allocation formula provides $32,473.00
Federal, $3,608.00 match for the City of Roanoke, $16,020.00 Federal and
$1,780.00 match for Roanoke County; staff from the jurisdictions have met and
developed program proposals for use of the funding; Roanoke County will
provide a substance abuse intervention education program through the
schools; the City of Roanoke, in collaboration with the Boys and Girls Club and
Total Action Against Poverty, will provide services to students suspended or
otherwise absent from school during the day; TAP Project Discovery will help
adjudicated youth avoid negative risks and unproductive lifestyles that often
correlate with dropping out of school; funding for the City's match of
$3,608.00 is in Account No. 001-630-1270-2010, Human Services Support;
and the City of Roanoke will serve as the fiscal agent for the funds.
The City Manager recommended that she or her designee, be authorized
to accept the $48,493.00 JABG grant allocated to the City of Roanoke for
$32,473.00 and to Roanoke County for $16,020.00, and execute the
agreement with the Department of Criminal Justice Services for said funds; and
that Council appropriate $53,881.00 and increase the corresponding revenue
estimates of $48,493.00 in Federal funds and $1,780.00 in Roanoke County
matching funds in accounts to be established by the Director of Finance in the
Grant Fund and transfer $3,608.00 from Human Services Support, Account No.
001-630-1270-2010, to the above established Grant Fund.
Mr. Dowe offered the following ordinance:
(#36699-052004) AN ORDINANCE to appropriate funding from the
Juvenile Accountability Block Grant Program and local match for juvenile
education programs, amending and reordaining certain sections of the 2003-
2004 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 478.)
Mr. Dowe moved the adoption of Ordinance No. 36699-052004. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
1099
" Mr. Dowe offered the following resolution:
(#36700-052004) A RESOLUTION authorizing acceptance of a Juvenile
Accountability Incentive Block Grant from the Virginia Department. of Criminal
Justice Services on behalf of the City, authorizing execution of any and all
nece§sary documents to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 68, Page 480.)
Mr. Dowe moved the adoption of Resolution No. 36700-052004. The .
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School
Board requesting that Council approve the following appropriations, was before
the body.
$394,363.00 from the 2003-2004 Capital Maintenance and
Equipment Replacement Fund to provide for replacement of
facility maintenance site requests, purchase of a mowing
tractor, and roof repairs;
$75,000.00 for the Alternative Education Program to provide
alternative curriculum and training for high risk students at
Taylor Learning Academy, with a focus on improving the total
self-concept of the student, which is a continuing program
and the appropriation represents an increase of funds based
on final program activities.
The Director of Finance recommended that Council concur in the request
of the School Board.
1100
Mr. Harris offered the following ordinance:
(#36701-052004) AN ORDINANCE to appropriate funding for equipment
from the Capital Maintenance and Equipment Replacement Program (CMERP),
amending and reordaining certain sections of the 2003-2004 School Funds
Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 481.)
Mr. Harris moved the adoption of Ordinance No. 36701-052004. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt, Bestpitch
and Mayor Smith ................................................... 7.
NAYS: None .................................................. 0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION
RESOLUTIONS: NONE.
AND CONSIDERATION OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR, VICE-MAYOR AND
MEMBERS OF CITY COUNCIL:
CITY COUNCIL-REGIONAL COOPERATION: Council Member Cutler called
attention to an article in a recent issue of Virginia Town and City in regard to
mutual aid pacts, which noted that the City of Roanoke, City of Salem, Town of
Vinton and Roanoke County have moved beyond maintaining a mutual aid
agreement and expanded regional cooperation by establishing a regional radio
system, standardizing equipment for fire fighting components, adopting a
valley-wide incident management system and participating in the construction
of the Roanoke Valley Regional Fire Emergency Medical Services Training
Center. He stated that the article was a positive reflection of the efforts by
Roanoke Valley jurisdictions toward regional cooperation.
1101
~ CITY COUNCIL-RAIL SERVICE: Council Member Cutler advised that the
Governor will appoint a Commission on Rail Enhancement for the 21st Century
which will address improving freight service along 1-81, and it is hoped that a
representative from the Greater Roanoke region will be appointed to the
Commission.
CITY COUNCIL: Council Member Bestpitch commented on the Roanoke
Valley Leadership Trip to Louisville, Kentucky, which was held on May 16-18,
2004. He advised that the value of the trip will be in determining whether
localities of the Roanoke Valley can build upon the kinds of regional
cooperation as above referenced by Dr. Cutler, in order to achieve greater
efficiencies in government; i.e.: cooperative agreements relating to
fire/emergency medical services, library systems, and parks and recreation
activities, etc.
CITY COUNCIL-COALITION OF LOCAL GOVERNMENT OFFICIALS: Council
Member Bestpitch advised that along with the City Manager, he represents the
City of Roanoke on the Virginia First Cities Coalition which consists of the City
of Roanoke and 14 other cities throughout the Commonwealth of Virginia that
experience the same challenges of older urban core cities. He stated that a
meeting was held on Wednesday, May 19, 2004, in Petersburg, Virginia, and
commended the City Manager for the leadership role she has provided to the
organization, she has represented the City of Roanoke well and is highly
respected by City Managers and elected representatives from the 14 other cities
that comprise the Coalition. He encouraged Council to continue its support of
the Virginia First Cities Coalition.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
COMPLAINTS-CITY COUNCIL-SCHOOLS: Dr. E. Jeanette Manns, 1826 10th
Street, N. W., spoke with regard to an incident that occurred in a City school in
which 'her grandson was the victim of bullying by another student. She
expressed concern with regard to the manner in which School officials
responded to the incident, and advised that racism exists in Roanoke City
Public Schools and in Roanoke City employment.
1102
TAXICABS AND FOR HIRE VEHICLES-COMPLAINTS-COMMISSIONER OF THE
REVENUE: Mr. Chris Craft, 1S01 East Gate Avenue, N. E., expressed
appreciation for approval by Council of an increase in taxicab rates. He
expressed concern that, for budgetary reasons, an employee of the
Commissioner of the Revenue's Office is no longer assigned the responsibility
of issuing City decals at the Division of Motor Vehicles office at Crossroads
Mall.
CITY MANAGER COMMENTS: NONE.
At 2:50 p.m., the Mayor declared the Council meeting in recess for one
Closed Session.
Council Member Dowe left the meeting.
At 3:35 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, except Council Member Dowe, Mayor
Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Fitzpatrick and adopted by the
following vote:
AYES: Council Members Cutler, Fitzpatrick, Harris, Wyatt, Bestpitch, and
Mayor Smith ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
1103
ROANOKE CIVIC CENTER: The City Manager presented a communication
advising that in May, 2001, Council authorized City officials to enter into a
License Agreement with Arena Ventures, LLC, that provided for use of the
Roanoke Civic Center Coliseum and certain related Civic Center facilities by
Arena Ventures, to provide a certain number of National Basketball
Development League games and a certain number of entertainment events
produced by SFX Concerts, Inc., in the Coliseum over a five year period, which
agreement was entered into on May 18, 2001; Section 14.2 (b) of the
agreement provides Arena Ventures with the right to terminate the agreement if
average paid attendance at regular season NBDL League Games is less than
4,500 in any League season ending prior to June 1, 2004; and the agreement
further requires Arena Ventures to provide the City with written notice no later
than May 31, 2004, should Arena Ventures decide .to exercise this provision.
It was further advised that the attendance threshold as above stated has
not been met for any of the NBDL's regular season league games for the past
three seasons; accordingly, Arena Ventures now has the right to terminate the
agreement; Arena Ventures has indicated to City staff a positive and clear
interest in staying in Roanoke for the remainder of the term of the agreement,
but seeks some consideration for renegotiation of the agreement without the
pressure of the May 31, 2004 deadline; Arena Ventures has indicated that it is
making similar efforts to seek renegotiation of its agreements with other
localities, although the deadline varies with each locality; and Arena Ventures
has requested an extension of the May 31, 2004 deadline by which it must give
notice that it intends to exercise this provision by one month, in order to have
more time to discuss renegotiation of the agreement with City staff.
The City Manager recommended that she be authorized to execute an
amendment to the agreement with Arena Ventures, LLC, extending the May 31,
2004, deadline by which Arena Ventures must provide the City wi~h written
notice that it is terminating the agreement, pursuant to Section 14.2(b), until
June 30, 2004, with all documents to be upon form approved by the City
Attorney.
Mr. Fitzpatrick offered the following ordinance:
(#36702-052004) AN ORDINANCE authorizing the City Manager to
execute an amendment to the License Agreement dated May 18, 2001, between
the City and Arena Ventures, LLC, extending the date by which Arena Ventures
must provide written notice to the City that it is exercising its right to terminate
such License Agreement from May 31, 2004 until June 30, 2004, upon certain
terms and conditions; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 68, Page 482.)
1104
Mr. Fitzpatrick moved the adoption of Ordinance No. 36702-052004.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Fitzpatrick, Harris, Wyatt, Bestpitch, and
MayQr Smith ....................................................... 6.
NAYS: None .................................................. O.
(Council Member Dowe was absent.)
At 3:35 p.m., the Mayor declared the Council meeting in recess for a
continuation of the Closed Sessions which were previously approved by Council.
At 5:25 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, except Council Member Dowe, Mayor
Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Bestpitch moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Cutler and adopted by the following
vote:
AYES: Council Members Cutler, Fitzpatrick, Harris, Wyatt, Bestpitch, and
Mayor Smith ....................................................... 6.
NAYS: None ................................. ; ................ 0.
(Council Member Dowe was absent.)
At 5:30 p.m., the Mayor declared the Council meeting in recess until
7:00 p.m., in the City Council Chamber.
At 7:00 p.m., on Thursday, May 20, 2004, the Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
Ralph K. Smith presiding.
1105
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., C.
Nelson Harris, Beverly T. Fitzpatrick, Jr., Linda F. Wyatt, William D. Bestpitch,
and Ralph K. Smith ................................................. 7.
ABSENT: None ................................................ 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with prayer by Council Member Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Thursday, May 20, 2004, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on a request of Fudds of S. W. VA., Inc., that property located at 3659
Orange Avenue, N. E., Official Tax No. 7110122, be rezoned from RS-3,
Residential Single Family District, to C-2 General Commercial District, subject
to certain conditions proffered by the petitioner, the matter was before Council.
Legal advertisement of the public hearing was published in The Roanoke
T/meson Monday, May 3, 2004 and Monday, May 10, 2004.
The City Planning Commission submitted a written report advising that
the petition for zoning requests that 3.13 acres, containing approximately 300
feet of frontage on Orange Avenue and a depth of almost 540 feet, be rezoned
to C-2, General Commercial District, with a proffered condition that prohibits
15 delineated C-2 uses; although the petition states that the request is "for the
purpose of permitting a restaurant on the property," the petition's proffered
condition does not limit development of the parcel of land to a restaurant use;
and because a concept plan is not proffered, neither the restaurant
"delineation" nor the footprint of the building in terms of size or location as
delineated on the concept plan are proffered.
1106
The following factors underscore the significance of the subject site:
The site's location at a major gateway to the City and its
proximity to the entrance to the Roanoke Centre for Industry
and Technology (RCIT);
The site's 3.13-acre size and its potential for accommodating
multiple uses, structures, signage, and curb cuts; and
The limited opportunity within the City for development of a
property that represents both significant size and a location
along a major gateway.
It was further advised that given the significance of the subject site and
the potential impact of its development as a C-2 property, there are concerns
with potential use(s) of the property that would be permitted if the rezoning
request were approved in its current form; the Fifth Amendment Petition
proffers that 15 permitted C-2 uses would be prohibited on the property; the
C-2 District permits 36 other uses by right (including highway convenience
stores, open air markets, and automobile cleaning facilities) and 11 special
exception uses; and without additional proffers which refine their development
as to intensity, traffic generation and circulation, curb cuts, and streetscape,
certain C-2 uses permitted within the parameters of the current form of the
petition could be inappropriate on the site.
It was explained that although the Fifth Amended Petition lengthens the
list of C-2 uses that would be prohibited on the property, the petition has
established no site development parameters within which the property could be
developed if the rezoning request in its current form were approved; and in
order to assess consistency of the proposal with Vision 2001-2020 site
development principles, the following issues should be addressed as a
condition of the rezoning:
· Number and location of curb cuts and shared access
More definition within the petition to assess, the ~:onsistency
of the request with Vision 2001-2020'$ policies of minimizing
curb cuts and taking advantage of o'pportunities to share
points of access on a multiple use, multiple structure parcel;
Justification of more than one curb cut from a functional
standpoint given that no median break on Orange Avenue
would be permitted in this location because of the proximity
to the Mexico Way/Blue Hills traffic signal.
1107
· Freestanding signage
C-2 sign regulations would permit a total sign allocation for
the property, both attached and freestanding, of up to 848.5
square feet of sign area; and
Up to three freestanding sign structures on the property
would be permitted, which structures could include a total of
four signs, with up to a total of 249 square feet of sign area;
Relationship of a building or buildings to Orange Avenue in
terms of defining the streetscape, particularly in regard to the
setback of any building and the amount of pavement that
separates any building from Orange Avenue;
Landscaping, specifically in teems of preserving and replacing
tree canopy; and
Designation and planting of the required landscape buffer
along the subject property's southern and eastern boundaries
which abut a residentially zoned parcel.
It was advised that given the significance of the property, both its
location and size, a change in zoning district designation that would permit
C-2 development of the site should be deemed appropriate only if the
proposed development is found to be consistent with Vis/on 2001-2020's
policy regarding the creation of commercial centers rather than strip
development; and the petition, in its current form, is seriously deficient in
providing definition that allows an assessment of the consistency of the request
with the following policies and principles of V/s/on 2001-202~.
Commercial development should be concentrated at key
intersections. Curb cuts should be minimized.
Encourage maximum use of commercial and industrial sites by
addressing setbacks, lot coverage, parking requirements, and
landscaping to encourage development of commercial
businesses in centers versus strip developments.
1108
A continued comprehensive emphasis on city design will
improve Roanoke's attractiveness for new commercial and
residential development and strengthen individual
neighborhoods.
Buildings and trees should shape the City's image rather than
asphalt and signs.
Building location and design should be considered as
important elements of the streetscape and should be used to
define the street corridor as a public place.
Parking: Roanoke will discourage excessive surface parking
lots, off-street parking will be encouraged to the side or rear
of buildings.
Commercial centers
Maximize site development through reduced parking spaces,
increased lot coverage, and parcels developed along street
frontages.
Parking lots should have trees located in the interior of the
site and along street frontages.
Curb cuts should be minimized; shared parking lots should be
encouraged.
Signs should be limited in number and scaled in size to
minimize visual clutter.
It was noted that the concept plan of the petition and the lack of
definition of site development in the form of proffered conditions raise serious
questions about the site being developed in a manner that is consistent with
V/s/on 200_I-2020, particularly with regard to commercial development along
major corridors and at gateways to the City; and the current form of the
petition, if approved, could result in land Uses and site development that would
permit a continuation of a strip commercial pattern of development on the site
that would be inconsistent with V/s/on 2001-2020.
1109
The City Planning Commission advised that without a clearer definition of
the proposed development in terms of use and site development that would
allow for an assessment of the consistency of the proposal with Vision 2001-
2020, it is recommended that Council deny the request for rezoning.
Mr. Dowe offered the following ordinance:
"AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979),
as amended, and Sheet No. 711, Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City, subject to certain conditions proffered
by the applicant; and dispensing with the second reading of this ordinance by
title."
Mr. Dowe moved the adoption of the above referenced ordinance. The
motion was seconded by Mr. Harris.
Maryellen F. Goodlatte, Attorney, representing the petitioner, advised that
Fudds of S. W. VA., Inc. (Fudds), owns three acres of land on Route 460 which
are close to the Roanoke County line and zoned RS-3, with the exception of a
small "dog leg" adjacent to the property that is part of a larger tract of land
owned by Parkway Wesleyan Church; all properties adjoining the property in
question on both sides of Route 460 are zoned commercial; and Fudds wishes
to rezone the property to C-2, General Commercial District, in order to
construct and operate a Fuddruckers Restaurant. She further advised that
because the site consists of slightly more than three acres, the owner would
like to place a complimentary use on the property as well once the restaurant is
operational; however, at this point, the owner does not know what the use will
consist of, but recognizing that there are certain C-2 uses that would not be
appropriate for the site, the petitioner has proffered approximately 15 uses
which are listed on the petition for rezoning. To help a,!lay any concerns over
what might go on the site, she stated that Fudds has offered to add an
additional proffer that the first use to be developed on the property will be a
restaurant; there is no question that commercial zoning is appropriate, given
the nature of development along Route 460; Fudds wishes to invest in the
property and believes that a Fuddruckers Restaurant will be well received by
persons who travel, live and work along the Route 460 corridor; the concept
plan is consistent with existing development patterns along Route 460; in an
existing commercial area like Orange Avenue/Route 460, the experience of
Fudds has been that customers will not come to a restaurant that does not offer
convenient, visible and accessible parking; the focus on building placement and
parking issues resulted in Fudds requesting a continuation of the matter while
it considered whether or not to proceed; the bottom line for Fudds is that the
company cannot invest in the property if ~he restaurant is required to be placed
on the site in such a way that the business will be unsuccessful; and by
proffering certain uses, Fudds believes that the restaurant will be a good fit
1110
among Route 460 neighbors, some of which are currently zoned conditional
C-2 and some unconditional C-2. She stated that her client is not insensitive
to many of the issues raised by City Planning staff; i.e.: plans include only one
free standing sign and Fudds will work with the City to minimize curb cuts so
long as the curb cuts accommodate future additional use(s). She advised that
the C. ity Planning Commission has recommended that Council deny the request
for rezoning; however, to deny the rezoning and to keep the site residential
does not make sense, because Orange Avenue is a mature commercial
boulevard with commercial and not residential uses as its future; and it should
be noted that no citizen objected to the request for rezoning.
On behalf of her client, Ms. Goodlatte requested that Council approve the
request for rezoning and advised that her client is willing to submit additional
proffers if such is the desire of the Council.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., spoke in support of the
request for rezoning, the effect of which will be to add another new business to
the City of Roanoke, employ between 50 - 75 persons, and generate additional
tax dollars to the City. He stated that adequate parking is available and asked
that Council work with the Fudds regarding additional proffers.
Mr. Bill Tanger, 257 Dancing Tree Lane, Roanoke County, spoke in
support of the request for rezoning under the general proffers that are
currently proposed. He stated that concern by City Planning staff is an early
application of a new zoning effort that is underway in the City; however, the
location in question is an inappropriate place to begin; setbacks and the
building orientation does not make sense in this section of the City; and
concerns raised by City Planning staff relate to the City's Comprehensive Plan,
Council has the authority to amend the Comprehensive Plan, and is encouraged
to do so.
There being no further speakers, the Mayor declared the public hearing
closed.
Council Member Bes(pitch offered a substitute motion that the matter be
referred back to City Planning staff to review additional proffers and report to
Council no later than the regular meeting on Monday, June 21, 2004. The
motion was seconded by Mr. Cutler.
1111
Following further discussion, the Agent to the City Planning Commission
was requested to respond to the rationale of the Planning Commission in
recommending a denial of the request for rezoning; whereupon, he advised
that the issue of turning the building sideways was not a requirement of City
Planning staff; however, staff was concerned about the amount of parking
between the building and the street, which then led to the location of the front
door because of the desire of the petitioner to have at least a majority of the
parking in proximity to the front door. He called attention to the Western
Sizzlin Restaurant which is located immediately across the roadway where all
but five parking spaces are to the right of the building, the front door is to the
side of the building, and it is a successful operation. With regard to curb cuts,
he advised that there are no median breaks on Orange Avenue in proximity to
the site and to have two curb cuts would further complicate the traffic issue;
and no specific site development proffers are included in the current petition
for rezoning. He advised that City Planning staff will work with the petitioner to
address the parking issue and present a complete package to Council as to
what will ultimately be developed on the site.
Following further discussion in which it was noted by several Members of
Council that the subject of additional proffers should be addressed by the
attorney for the petitioner and City Planning staff and not on the Cour~il floor,
the substitute motion was unanimously adopted.
TAXES-RADAR: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Thursday, May 20, 2004, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a request of Unified Human
Services Transportation System, Inc. (RADAR), for exemption from local real
estate taxation of real property located between Breckinridge Avenue and Baker
Avenue, N. W., the matter was before the body.
Legal advertisement of the public hearing was published in The
Times on Friday, May 14, 2004.
The City Manager submitted a communication advising that Unified
Human Services Transportation Systems, Inc., which transacts business as
RADAR, owns property known as Official Tax Nos. 2510106-2510117,
inclusive, located between Breckinridge Avenue and Baker Avenue, N. W.; the
primary purpose of RADAR is to provide an efficient and cost-effective
transportation system for the elderly, disabled, indigent, and other persons
who may require the provision of specialized transportation; and annual taxes
due for fiscal year 2004-2005 are $296.44 on an assessed value of
$24,500.00.
1112
It was further advised that on May 19, 2003, Council approved a revised
policy and procedure in connection with requests from non-profit
organizations for tax exemption of certain property in the City, pursuant to
Resolution No. 36331-051903, which adopted the revised Process for
Determination of Property Tax Exemption dated May 19, 2003, effective
January 1, 2003; Unified Human Services Transportation Systems, Inc. (RADAR),
provided the necessary information required as a result of adjustments made to
the City's revised local policy prior to the deadline of April 15, 2004; and
according to the Commissioner of the Revenue's Office, the loss of revenue to
the City will be $237.19 after a 20 per cent service charge, or $59.25, is levied
by the City in lieu of real estate taxes.
It was explained that the Commissioner of the Revenue has determined
that the organization is currently not exempt from paying real estate taxes by
classification or designation under the Code of Virginia; and the IRS recognizes
RADAR as a SOl(c) 3 tax-exempt organization.
The City Manager recommended that Council approve the request of
Unified Human Services Transportation Systems, Inc. (RADAR), for exemption
from real estate property taxation, pursuant to Article X, Section 6(a)6,
Constitution of Virginia, effective July 1, 2004, if the organization agrees to pay
the subject service charge by that date.
Mr. Dowe offered the following ordinance:
(#36703-052004) AN ORDINANCE exempting from real estate taxation
certain property of the Unified Human Services Transportation System, Inc.
(RADAR), located in the City of Roanoke, an organization devoted exclusively to
charitable or benevolent purposes on a non-profit basis; providing for an
effective date; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 483.)
Mr. Dowe moved the adoption of Ordinance No. 36703-052004. The
motion was seconded by Mr. Bestpitch.
1113
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36703-052004 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. O.
CITY PROPERTY-COMMUNITY PLANNING-TELEPHONE EQUIPMENT:
Pursuant to instructions by the Council, the City Clerk having advertised a
public hearing for Thursday, May 20, 2004, at 7:00 p.m., or as soon thereafter
as the matter may be heard, on an Amendment of Vision 2001-2020, the City's
Comprehensive Plan, to include the Wireless Telecommunications .Policy, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, May 3, 2004, and Monday, May 10, 2004; and in The
Roanoke Tribune on Thursday, May 13, 2004.
The City Planning Commission submitted a written report advising that
the Wire/ess Te/ecornrnunications Po/icy was drafted to address the increasing
demand for wireless telecommunications facilities by setting forth policies,
principles, and intended achievements in regard to regulating wireless
telecommunications facilities on both publicly and privately owned land; and
recent court cases have underscored the importance of jurisdictions adopting a
wireless telecommunications policy.
It was further advised that the Wire/ess Telecommunications Policy
acknowledges the parameters of the regulation as set forth in the
Telecommunications Act of 1966, while recognizing the Act's preservation of
the City's zoning authority over the placement, construction, and modification
of personal wireless service facilities; and the W/re/ess Telecommunications
Po/icy sets the direction for specific standards and development regulations
within the City's zoning ordinance for the development of wireless
telecommunications facilities, such standards to provide a unifor.m approach
toward analyzing and processing wireless telecommunications facilities
requests from a land use perspective.
1114
It was explained that the recommendations of the W/re/ess
Telecommunications Po/icyare intended to accommodate the growing coverage
and capacity needs of carriers, while preserving and minimizing the negative
impact that wireless telecommunications towers have on the surrounding
natural and built environments; and major recommendations of the W/re/ess
Te/e~ornnTunications Policy are to:
Encourage collocation of antennas on existing towers,
structures, and buildings and the use of stealth wireless
telecommunications facilities through a streamlined approval
process
When necessitated, approve new towers that are Iow impact in
terms of location, siting, height, and design by
Establishing a hierarchy of categories of lands on which to
construct wireless telecommunications towers
Establishing guidelines for siting
telecommunications tower on a property
a wireless
Requiring applicants to document justification for requested
heights of towers
Considering the mitigation of the visual impact of a tower
through design elements such as the size, area, and bulk of
the tower or other support structure, associated equipment
enclosures, and the types of antenna and mounting
techniques
Take a regional approach by considering the potential impact
of a proposed wireless telecommunications facility on
surrounding jurisdictions as well as the City
Establish a process and fee for utilizing a consultant to assist
the City in evaluating the alternatives and potential impacts of
a special exception request for a wireless telecommunications
facility
1115
Develop uniform standards of visibility and impact within
zoning regulations by which applications for wireless
telecommunications facilities will be reviewed and evaluated
Y/s/on 2001-2020 includes the following three general polices
related to wireless telecommunications facilities:
IN P6 Roanoke will facilitate development of the capacity and
coverage of fiber-optic, cable, and wireless communications
networks.
IN P6 The visual impact of telecommunication facilities will
be minimized by collocation and placement of towers in
strategic locations.
EC A11Adopt zoning regulations that address communication
towers to minimize their visual impact.
It was advised that the W/re/ess Telecommunications Po/icy is the next
step in further refining the general policies of Vision 2001-2020; the Wire/ess
Te/ecornrnunicat/on$ Po/Ny has more specific policies and actions for reviewing
and evaluating requests for wireless telecommunications facilities within the
City; and the W/re/ess Telecommunications Po/icy contains specific
recommendations that should be implemented through update of the zoning
ordinance.
The City Planning Commission recommended that Council adopt the
Wire/ess Te/ecornrnunications Po/icy as an element of Vision 2001-2020, the
City's Comprehensive Plan.
Mr. Fitzpatrick offered the following ordinance:
(#36704-052004) AN ORDINANCE approving the Wireless
Telecommunications Policy, and amending Vision 2001-2020, the 'City's
Comprehensive Plan, to include the Wireless Telecommunications Policy; and
dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68, Page 486.)
1116
Mr. Fitzpatrick moved the adoption of Ordinance No. 36704-052004.
The motion was seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none,' he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36704-052004 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Harris, Wyatt,
Bestpitch, and Mayor Smith .......................................... 7.
NAYS: None .................................................. 0.
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: Edward A. Natt, Attorney, representing
Rodney Tozier and Travis Tozier, d/b/a Community Properties, LLC, presented
an appeal to a decision of the Architectural Review Board rendered on March 1,
2004, pursuant to Section 36.1-642(c) of the Code of the City of Roanoke
(1979), as amended, with regard to property located at 365 Washington
Avenue, S. W., which property is located in the H-2, Neighborhood Preservation
District.
Mr. Natt advised that the former metal roof was in a state of disrepair and
was replaced with asphalt shingles and the petitioner innocently replay:ed the
roof on the structure without seeking a Certificate of Appropriateness from the
Architectural Review Board. He stated that the Architectural Review Board
denied the Certificate of Appropriateness; staff comments were that the
petitioner replaced the roof prior to advising City staff, therefore, staff had no
opportunity to assess the pre-existing condition of the roof; the petitioner
submits that there was a definite and immediate need to replace the roof; and
the replacement roof is appropriate in that it is similar to other roofs which
have received a Certificate of Appropriateness from the Architectural Review
Board.
1117
in further explanation of the request, Mr. Natt advised that:
His client did not seek approval from the Architectural Review
Board before the roof was replaced; and while ignorance of
the law is no excuse, knowledge of the law is an every day
learning experience.
Mr. Tozier contracted to purchase the house from Mr. George
Bristol and as a part of the negotiations, a reduction in the
price of the house, or replacement of the roof, was offered;
and Mr. Bristol agreed; as seller of the house, to undertake
replacement of the roof.
Mr. Tozier proceeded with purchase of the house and Mr.
Bristol engaged the services of a roofer to replace the roof.
· No building permit is required for replacement of a roof.
Following closing proceedings on the property, the error was
called to Mr. Tozier's attention.
The roof on Mr. Tozier's house is similar to other roofs in the
neighborhood.
Tony Barnes, roofer; advised that the roof was rusting underneath and
appeared to have been patched on numerous occasions, therefore, the roof was
not salvageable.
In view of the fact that the roof needed to be re~olaced, replacement of
the roof was a part of the conditions of sale of the property, and the similarity
of the new roof to other roofs in the neighborhood, Mr. Natt requested that
Council over turn the decision of the Architectural Review Board.
Jackie Cannaday, 424 Washington Avenue, S. W., President, Old
Southwest, Inc., requested that Council affirm the decision of the Architectural
Review Board regarding replacement of the roof at 365 Washington Avenue,
S.W. She advised that H-2 guidelines clearly state that the same materials and
design must be used in order to replace an existing roof; although the
homeowner reports that he did not know about the guidelines, his contractor
previously acquired a Certificate of Appropriateness to replace a roof at a home
on the next block; and a street sign on the corner of Washington Avenue and
Franklin Road states that the area is designated as a historic district. She
stated that the roof is a prominent feature of any house, but particularly so in
Old Southwest due to the number of standing seam metal roofs and slate roofs
in the neighborhood; and any change from original roofing materials or design
1118
alters the overall appearance of the home and its architectural integrity. She
added that if the historic guidelines are not enforced, the architectural integrity
of the neighborhood will be lost; Old Southwest stands behind the H-2
guidelines in order to maintain the historic and architectural integrity of the
neighborhood, and it is hoped that Council will enforce the H-2 guidelines.
Robert B. Manetta, Vice-Chair, Architectural Review Board, advised that:
· Section 36.1-345(c) of the Zoning Ordinance provides:
"The replacement of roofing materials shall not require a certificate
of appropriateness, provided that such installation or replacement
is performed using materials which are of the same design as those
on the building, structure or landmark, and provided that such
installation or replacement maintains the architectural defining
features of the building, structure or landmark.
The materials being used were not the same material or
design as the original and the architectural defining features
of the building were not maintained as a result of the project;
the project, therefore, required a Certificate of
Appropriateness.
The H-2 Architectural Design Guidelines adopted by the
Architectural Review Board and endorsed by Council state that
architectural styles are often identified by the form and
materials of the roof, which is an important design feature; a
well maintained roof and gutter system will help prevent the
deterioration of other parts of a building; changing, removing,
or adding materials or features to a roof can often alter or
destroy a building's character; the guidelines further
recommend that the following be considered specifically when
evaluating roofs:
Identify and keep original materials and features of
roofs.
Do not remove historic roofing materials, such as slate,
clay, tile, wood shingles, or metal, that are still in good
overall condition.
Keep standing seam roofs painted and all seams tightly
crimped.
1119
When it is not feasible to replace standing-seam metal
roofs with the same materials, explore the use of
prefabricated battened-metal roof systems.
Since January 1, 2000, there has been no request to the
Architectural Review Board to approve the replacement of
standing-seam metal with fiberglass shingles on the main
roof of a house; there have been two requests, however,
including one at the April 2004 Board meeting that were
approved to replace slate shingles with architectural grade
fiberglass shingles that emulated slate shingles; the projects
were approved because the applicant provided sufficient detail
and proposed to apply the materials in a manner that
preserved the character of the structure.
On behalf of the Architectural Review Board, Mr. Marietta recommended
that Council affirm the decision of the Board to deny the issuance of a
Certificate of Appropriateness.
Following discussion of the matter, based on evidence, testimony and
documents, Mr. Harris moved that Council affirm the decision of the City of
Roanoke Architectural Review Board on March 1, 2004, that no Certificate of
Appropriateness be issued for roof replacement at 365 Washington Avenue,
S. W., as set forth in the Petition of Appeal, on the grounds that the proposed
installation would not be compatible with the architectural defining features of
the building. The motion was seconded by Mr. Bestpitch.
If Council votes to affirm the decision of the Architectural Review Board,
question was raised in regard to options, if any, that are available to the
petitioner; whereupon Mr. Townsend advised that the petitioner requested the
Architectural Review Board to approve the asphalt shingle roof; if Council
upholds denial by the Architectural Review Board, the applicant has 30 days
stay in order to appeal the decision of the Council to the Circuit Court; and
after that time, if the petitioner does not choose to appeal, he will be in
violation of the City's Zoning Ordinance. He reviewed the following options:
the petitioner can present a new proposal to the Architectural Review Board for
a different type of roof, and offer modifications to the current roof to determine
if the changes/modifications are amenable to the Board; the petitioner can
remove the roof and re-establish a me~al seam roof on the house in some
manner similar to the original roof; and other roof materials could be proposed
to the Architectural Review Board for consideration.
1120
As a compromise, question was raised as to whether improvements could
be made to the house such as changing a window or a porch, etc., that would
be more amenable to the neighborhood; whereupon, Mr. Townsend advised
that given the fact that a shingle roof was installed, not a great deal can be
done to supplement or compliment the existing roof. He stated that the
biggest concern is the existence of one house with two very different styles of
roofing material, therefore, it is difficult to modify one or the other while
bringing both into a compatible nature.
The Mayor inquired if Mr. Tozier was willing to make any compromise
proposals; whereupon, Mr. Natt advised that the petitioner has offered to
remove the porch awning and repair the metal porch roof.
The motion offered by Mr. Harris, seconded by Mr. Bestpitch, to affirm
the decision of the Architectural Review Board, was adopted by the following
vote:
AYES: Council Members Cutler, Bestpitch, Dowe, Fitzpatrick, Harris,
and Wyatt ......................................................... 6.
NAYS: Mayor Smith ............................................ 1.
ARCHITECTURAL REVIEW BOARD: Mr. Steven Duggar presented an appeal
to a decision of the Architectural Review Board rendered on April 8, 2004,
pursuant to Section 36.1-642(d), Code of the City of Roanoke, (1979), as
amended, with regard to property located at 717 Highland Avenue, S. W., which
property is located in the H-2, Neighborhood Preservation District.
Mr. Duggar advised that the windows were replaced with vinyl windows
inasmuch as the original windows were damaged by age; the contractor
installed the same design as the old windows in order to keep coal dust and
noise from trains to a minimum; however, in stating the grounds for appeal,
the Architectural Review Board maintained that the muntins do not have the
same shadow depth.
Jackie Cannaday, 424 Washington Avenue, S. W., President, Old
Southwest, Inc., requested that Council uphold the decision of the Architectural
Review Board. She advised that the guidelines specifically state that windows
can only be replaced if the same materials and design are used; the home
owner did not follow the guidelines, nor did he apply for a Certificate of
Appropriateness to replace the windows; the fact that the homeowner had
acquired a prior Certificate to construct a deck behind his home suggests that
he was aware of the H-2 guidelines; the windows of the house are one of the
most defining features of a home because they provide the scale and character
that make the house unique; the use of exterior muntins on windows as often
1121
seen in older homes adds to the depth by creating a shadow line; when new
windows are installed without exterior muntins, this affect is lost, thus, altering
the appearance of the home; the architecture and history of homes make
Old Southwest a historic neighborhood; and if architectural details of the
homes are not maintained, the houses will loose their uniqueness. She advised
that Old Southwest, Inc., does not want to alienate residents and property
owners, but residents strongly encourage the City to enforce the H-2 guidelines
because it is believed that this case will set a precedent for how the
Architectural Review Board will be viewed in the future and how the H-2
guidelines will be enforced.
Robert B. Manetta, Vice-Chair, Architectural Review Board, advised that:
· Section 36.1-345(c) of the Zoning Ordinance provides:
"The replacement of windows shall not require a certificate of
appropriateness provided that such installation or replacement is
performed using materials which are of the same design as those
on the building, structure or landmark, and provided that such
installation or replacement maintains the architectural defining
features of the building, structure or landmark."
The materials being used were not of the same design asthe
original material and the architectural defining features of the
building were not maintained as a result of the project; the
project, therefore, required a Certificate of Appropriateness.
The H-2 Architectural Design Guidelines adopted by the
Architectural Review Board and endorsed by Council state that
windows and doors are especially important in rehabilitation;
their size, shape, pattern, and architectural style not only
provide architectural character but also give a building much
of its scale and detail; the guidelines further recommend that
the following be considered specifically when evaluating
wi nd ows:
Identify and keep the original materials and features of
windows, such as size, shape, glazing, muntins and moldings;
Consider new replacement windows only when old
replacements are unavailable; new replacements should be
compatible in size and shape, design, and proportion.
Use storm windows to improve thermal efficiency of existing
windows.
1122
Since January 1, 2000, there have been 15 window
replacement approvals in the H-2 District (1 from the
Architectural Review Board and 14 administratively).
On behalf of the Architectural Review Board, Mr. Manetta recommended
that Council affirm the Board's decision to deny the issuance of a Certificate of
Appropriateness for property located at 717 Highland Avenue, S. W.
The Mayor inquired if there is a way to inform purchasers of property in
Old Southwest that the property is located in an historic district; whereupon,
the City Attorney advised that there is no specific legal requirement that a
notice be provided to a new purchaser, or that notice be appended to a deed or
recorded in the Clerk's Office to put the purchaser on notice; however, zoning
is a part of the title process which should be reflected in the title report that the
property is located in an historic district.
The City Manager advised that when a property transfer occurs in the
future, City staff will identify ways in which the property owner will be notified
that the property is located in the historic district, including guidelines for
addressing improvements to property in the historic district.
Council Member Wyatt made the observation that potential purchasers of
property in the historic district should be notified by the realtor handling the
transaction prior to purchase of the property that the property is located in an
historic district and that certain guidelines are applied with regard to
improvements and renovations to homes in the historic district. She stated that
.after the property has been purchased, it is too late to put the purchaser on
notice.
Mr. Manetta concurred in the need to include a notice in the transfer of
property stating that the house is located in the historic district. He explained
that currently a building permit is not required to replace roofs, install siding,
and replace windows, therefore, he would ask that Council encourage the
General Assembly to enact legislation that will require a building permit for
such purposes in the historic districts. Thirdly, he suggested that building
contractors be notified of regulations that apply to historic neighborhoods.
Mr. Townsend expanded on Mr. Manetta's remarks by advising that a
building permit is no longer required for installation of fences and walls below
four feet in height which is also an important issue in the historic district.
1123
Following further discussion, based on the evidence, testimony and
documents, Mr. Bestpitch moved that Council affirm the decision of the City of
Roanoke Architectural Review Board on April 8, 2004, that no Certificate of
Appropriateness be issued for the replacement of vinyl windows, as set forth in
the Petition of Appeal, on the grounds that the installation is not compatible
with the architectural defining features of the building. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Cutler, Dowe, Fitzpatrick, Harris and
Wyatt ............................................................. 6.
NAYS: Mayor Smith ............................................ 1.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters
requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
AIRPORT-TRAFFIC: Mr. Chris Craft, 1501 East Gate Avenue, N. E.,
expressed appreciation to Mayor Smith and Council Members Bestpitch and
Wyatt for their service on Council. He commended the City on plans to relocate
the entrance to the Roanoke Regional Airport and the installation of a traffic
light.
COMPLAINTS-CITY EMPLOYEES: Mr. Robert Gravely, 729 Loudon Avenue,
N. W., expressed concern with regard to overall conditions in the City of
Roanoke, the need to talk with citizens to learn more about issues of concern,
appropriate application of the law, and the City's inadequate pay scale and pay
for performance program which does not bring the salary of the average City
employee to an acceptable level.
There being no further business, the Mayor declared the meeting
adjourned at 9:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
£-!
1124
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
June 7,2004
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
June 7, 2004, at 9:00 a.m., the regular meeting hour, in the Emergency
Operations Center Conference Room, Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
Ralph K. Smith presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of
the City of Roanoke (1979), as amended, and pursuant to Resolution No.
36193-010603 adopted by Council on January 6, 2003, which changed the
time of commencement of the regular meeting of Council to be held on the
first Monday in each month from 12:15 p;m. to 9:00 a.m.
PRESENT: Council Members C. Nelson Harris, Linda F. Wyatt, William D.
Bestpitch, M. Rupert Cutler, and Mayor Ralph K. Smith ..................... 5.
ABSENT: None .................................................. O.
(Council Members Alfred T. Dowe, Jr., and Beverly T. Fitzpatrick, Jr., arrived late.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
CITY COUNCIL: A communication from Mayor Ralph K. Smith requesting
that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was
before the body.
Mr. Harris moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Cutler and
adopted by the following vote:
1125
AYES: Council Members Harris, Wyatt, Bestpitch, Cutler, and Mayor
Smith ............................................................. 5.
NAYS: None .................................................... O.
(Council Members Dowe and Fitzpatrick were not present when the vote was
recorded.)
CITY COUNCIL: A communication from Council Member Alfred T. Dowe, Jr.,
Chair, City Council Personnel Committee, requesting that Council convene a
Closed Meeting to discuss the performance of two Council-Appointed Officers,
pursuant to §2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
Mr. Cutler moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Harris and
adopted by the following vote:
AYES: Council Members Harris, Wyatt, Bestpitch, Cutler, and Mayor
Smith ............................................................. 5.
NAYS: None .................................................... O.
(Council Members Dowe and Fitzpatrick were not present when the vote was
recorded.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to §2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Harris moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Cutler and
adopted by the following vote:
1126
AYES: Council Members Harris, Wyatt, Bestpitch, Cutler, and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... O.
(Council Members Dowe and Fitzpatrick were not present when the vote was
recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRIING
DISCUSSION/CLARIFICATION; AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
DOCKET:
Dr. Cutler requested information on the reallocation of greenway money;
whereupon, the City Manager advised that the capital project was originally
misnamed; the intent several years ago when the City committed to support a
$2 million greenway effort over ten years was not specifically related to the
Roanoke River Greenway, which is intended to be funded under the Roanoke
River Flood Reduction Project; City staff is attempting to correct the fact that the
City has several years of allocations of funds toward greenways that cannot be
spent because the funds have the designation Roanoke River, and a report is
included on the 2:00 p.m. docket to appropriate next year's allocation of
$200,000.00. She stated that efforts are underway to accelerate as much of the
greenway development as possible and it is anticipated that the Lick Run
Greenway will be completed over the next 12 months.
The City Manager was requested to comment on the status of the Lick Run
Greenway; whereupon, she advised that efforts continue to obtain a signed
document from one of the two property owners through which an easement is
needed between Orange Avenue and the street that runs to the rear of the Civic
Center; once easements are secured, the City will contact the Virginia
Department of Transportation for permission to use the area that is within an
area designated for future acquisition for road improvements, following which
construction will proceed. She stated that the plan is to go all the way to The
Hotel Roanoke, cross at The Hotel Roanoke over to the O. Winston Link Museum,
with some minor enhancements/improvements to the rear of the Civic Center
entrance which is intended to encourage Civic Center patrons to park downtown
and walk between downtown Roanoke and the Civic Center.
1127
Council Member Dowe entered the meeting.
In connection with Civic Center rear entrance enhancements, Council
Member Bestpitch inquired if a fence or guardrail will be erected along the
walking path for pedestrian safety purposes; whereupon, the City Manager
advised that City staff will prepare specific designs/cost estimates for review by
Council.
Council Member Cutler presented copy of a newsletter prepared by the
Western Virginia Land Trust entitled, "Saving Your Land and Water; Carvins Cove
Watershed of Catawba Valley", which includes case histories of families living in
Catawba Valley and the upper Tinker Creek area, with regard to their efforts to
protect the watershed. He commended Michael McEvoy, Director of Utilities, for
his assistance in working with the Western Virginia Land Trust on the newsletter
which will be mailed to every resident of Catawba Valley and the upper Tinker
Creek area.
The Mayor referred to unsuccessful efforts by the City with the Virginia
Department of Transportation to clean up the major intersections to the City
from 1-581 and inquired as to what action, if any, the City can take to address
the matter. The City Manager responded that a strongly worded letter could be
forwarded on behalf of the Council to the Virginia Department of Transportation;
however, absent VDOT's moving forward, City forces could clear the property
which will most likely then become a responsibility of the City to do on a regular
basis in the future. She added that another course of action would be to request
the Sheriff to assign City Jail inmate crews to the intersections.
In a further discussion of the matter, the City Manager referred to
experimental treatments that have been applied by City crews at various
locations to test a particular type of growth retardant that provides for slower
growing ground cover which, if successful, will help to keep down some of the
maintenance costs. She advised that the growth retardantcould be priced for
use at specific City/I-581 intersections; a cost estimate could be prepared for
City crews to clear the intersections, and/or the cost for City Jail inmates to clear
the intersections with materials to be supplied by the City.
1128
The Mayor stated that litter which accumulates in ditches is also a problem
because of the inability of volunteers to reach the area.
Dr. Cutler called attention to an alley that is in need of clean up which is
located between the new ambulatory surgery center on Jefferson Street and
Albemarle Avenue in the vicinity of the Getty Convenience Store.
Council Member Cutler referred to the condition of the roof on the former
Virginian Railway Station and the need for repairs before further deterioration
occurs; whereupon, the City Manager advised that the property is in the
ownership of the Railroad Historic Preservation Society awaiting grant funds.
Upon request by the Mayor, the City Manager presented information on
City of Roanoke recommended funding for arts and cultural organizations as
compared to the amount of funding that Roanoke County is providing to the
same organizations. She stated that the bulk of Roanoke County's funding is
devoted to Explore Park since the County has taken over operation of the facility.
Council Member Fitzpatrick entered the meeting.
There was discussion in regard to a request of the Virginia Museum of
Transportation for an additional $20,000.00 of support from the City for fiscal
year 2005; the benefit of the Harrison Museum of African American Culture to
the citizens of Roanoke since staffing levels and hours of operation have been
decreased; and the status of the Northwest Neighborhood Environmental
Organization (NNEO) 5'h Street Gateway Project.
The City Manager advised that a meeting is scheduled in the near future
with City staff and the Blue Ridge Housing Development Corporation to discuss
the NNEO project at which time staff will discuss operational concerns expressed
by Council regarding the Harrison Museum. She stated that if Council wishes to
act on the fiscal year 2005 funding recommendations of the Roanoke Arts
Commission at its 2:00 pm. session, the Harrison Museum appropriation could
be deleted or Council could direct that the funds be held in abeyance until
clarification is received from Harrison Museum officials.
1129
The Mayor spoke in support of appropriating an additional $1,500.00-
$2,000.00 for fiscal year 2005 to Explore Park as a symbolic gesture toward the
day when Explore Park might become a more localized venue and the City could
conceivably play a role in the decision making process relating to the Park.
Mr. Fitzpatrick addressed the need to look at a more policy-oriented
approach to arts and cultural organizations and determine which organizations
provide the most benefit to the economyofthe City of Roanoke and the Roanoke
Valley region through economic multipliers.
It was the consensus of Council that funding for the Harrison Museum of
African American Culture will be deleted from the fiscal year 2005 funding
recommendations of the Roanoke Arts Commission pending additional
information to be provided by the City Manager pursuant to the above
discussion.
TOPICS FOR DISCUSSION:
COUNCIL LIAISON COMMITTEE REPORTS:
Vice-Mayor Harris, Council's liaison to the Roanoke Redevelopment and
Housing Authority, advised that the Housing Authority will continue to provide
monthly updates on projects, programs, etc. Unless otherwise directed by the
Council, he stated that the monthly breakfast meetings attended by Housing
Authority/City staffs, the Chair of the Housing Authority, Council's liaison to the
Housing Authority, and Members of Council on a rotating basis, will continue as
a means of sharing information.
Council Member Cutler advised that pursuant to discussions by Council
with regard to Council Members serving in liaison roles on various committees,
he will no longer serve as Council liaison to the Mill Mountain Zoo, the Mill
Mountain Advisory Committee, and the Roanoke Arts Commission on July 1;
whereupon, the City Manager advised that depending on Council's action after
July 1, 2004, City staff assigned to work with the various committees will provide
Council with periodic and more indepth updates.
1130
There was discussion with regard to the City's appointments to the
Roanoke Valley Allegheny Regional Commission; whereupon, it was noted that
the City appoints six persons to the Commission, three of which must be filled
by an elected official. It was also noted that according to the by-laws, the City's
representative to the Roanoke Valley Metropolitan Planning Organization must be
filled by an elected official; whereupon, Council Member Cutler expressed an
interest in serving.
Because of the City's investment in the Roanoke Regional Airport, the
Mayor encouraged Council to consider the same process for appointing members
to the Airport Commission that is used for appointments to the Roanoke City
School Board, Board of Zoning Appeals, Architectural Review Board, Industrial
Development Authority and Roanoke Redevelopment and Housing Authority; i.e.:
a formal application/interview process.
The City Manager concurred in and expanded on the Mayor's remarks and
advised that in order to build relationships, it would be advantageous to hold at
least one annual joint meeting of the Council and the Roanoke Regional Airport
Commission.
The City Manager was requested to report on discussions with Landor
Associates on the City's branding activities to date; whereupon, she advised that
three tag lines have been suggested, legal review has been completed and
Landor Associates is prepared to move to the next phase by taking the three tag
lines to focus groups, an analysis will be presented to Council, and the new
brand has been rolled out to the community with positive reactions.
PROPOSED AGENDA ITEMS FOR THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD ON JULY 6, 2004:
Vice-Mayor Harris advised that a joint meeting of Council and the Roanoke
City School Board will be held on Tuesday, July 6, 2004, at 9:00 a.m., at the
Roanoke Higher Education Center, and the majority of the meeting will be
devoted to a report by the School Safety/Discipline Task Force.
At 10:20 a.m., the Council meeting was declared in recess for one Closed
session to be held in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building, to discuss performance evaluations of two Council-Appointed
Officers.
1131
The Council meeting reconvened at 11:55 a.m., in Room 159, Noel C.
Taylor Municipal Building, with all Members of the Council in attendance, Mayor
Smith presiding.
BRIEFINGS:
2003 Citizen Survey:
The City Manager advised that the 2003 City of Roanoke Citizen Survey
focused on customer satisfaction levels and the issue of customer service
generally; results of the survey can be used to assist the City in trying to be more
responsive with respect to delivery of service; previous survey results have
helped to guide the City to place limited resources in the right areas, and to aid
in consistency of comparing survey results from one year to the next because
many questions are the same or similar in nature. She stated that it is believed
that the best waytojudge the City of Roanoke is to judge from year to year or to
judge the trends that occur over multiple years; in addition to asking citizens to
rate the quality of each of the many varied City services, the survey instrument
also asked citizens to rate the importance of the particular service to them; and
respondents were asked to answer what is the single most important thing the
City should be doing at the present time. Ms. Burcham introduced Susan Willis-
Walton, Co-Director, Virginia Tech Center for Survey Results, to present the
briefing.
Ms. Willis-Walton presented the following highlights of the survey:
City Services That Continue to Maintain a High Satisfaction Rating
(80 per cent or greater):
Fire protection services (95.1 per cent)
911 Emergency Call Center (94.1 per cent)
Emergency and rescue services (93.0 per cent)
Public library services (92.6 per cent)
Weekly trash collection (84.6 per cent)
Water utility serves (84.4 per cent)
Health Department (82.2 per cent)
Mowing of City parks (81.9 per cent)
Management of emergency situations (81.8 per cent)
Sewer utility services (81.6 per cent)
Valley Metro bus services (80.4 per cent)
1132
City Services With At Least A Five Position Rank Order Increase Since
2002:
Health Department (from 12'h to 6'h)
Water utility services (from 37'h to 8~")
Valley Metro bus services (from 14'" to 9t")
Street lighting (from 33'd to 26'h)
Getting information to citizens (from 35t" to 30'h)
City Services With At Least A Five Position Rank Order Decrease Since
2002:
Recycling service (from 10'h to 17th)
Quality of Civic Center cultural events (from 17'h to 22"d)
Building permit application/review (from 22"d to 29'")
Maintenance of storm drainage systems (from 24t" to 35'~)
Economic development assistance (from 29'" to 37'h)
Street paving, maintenance and repair (from 41'~ to 46'")
Services With Most Discrepant Importance Versus Quality Ratings:
Mowing of City parks - Iow importance/high quality
Response to citizen complaints and requests - high
importance/Iow quality
Street paving, maintenance and repair - high
importance/Iow quality
Valley Metro bus services - Iow importance/high quality
Citizen Opinions On Most Important Need for City Now:
More beautification/maintenance: roads, housing,
sidewalks, parks and storm drainage systems (37)
More employment opportunities in Roanoke (37)
Increased funding for schools/education (35)
1133
Better functioning government: cooperation, allocation of
funds, and decision-making process (30)
More economic development and expansion (28)
Water services and availability (25)
More police and patrol of high crime areas (22)
More assistance programs for needy individuals (21)
· Citizen Agreement on Roanoke Strategic Issue/New Project
Survey Items 2003:
How much do you agree with the idea of the City of Roanoke joining
with Roanoke County to develop a water and sewer authority
(strongly and somewhat agree)
2000 - NA 2001 - NA 2002 - NA 2003- 88.6
How much would you agree with this joint water and sewer authority
if it means that your water and sewer bills will be increased?
(strongly and somewhat agree)
2000 - NA 2001 - NA 2002 - NA 2003 - 65.2
The services provided by the City of Roanoke are worth the taxes
paid by citizens. (strongly and somewhat agree)
2000 - 6.8 2001 - 75.1 32001 - 70.3 2003 - 69.7
How would you rate the effectiveness of the City of Roanoke
government in meeting community needs? (very and somewhat
effective)
2000 - 79.4 2001 - 80.4 2002 - 74.3 2003 - 68.8
1134
Roanoke is actively expanding cooperative efforts with other local
governments in our region. (Strongly and somewhat agree)
2000- 58.9
2001- 71.1
2001- 53.7
2003 -64.0
City government performance is improving in Roanoke. (strongly and
somewhat agree)
2000 - 72.9
2001 75.9
2002 - 63.1
2003 - 61.5
The City Manager reviewed the following Action Plans:
· Street Paving/Maintenance:
A "Right of Way Excavation and Restoration Standard" is in the final
stages of development which will provide an enhanced level of
inspection and an improved standard of repair for over 2,000 utility
cuts made annually.
A specialized pothole patching truck has been deployed that will
improve the repair process which has the capability to keep asphalt
hot that will allow patching to take place over a greater portion of
the year.
The Division will continue working to meet its goal of paving 57 lane
miles per year; however, the increasing cost of asphalt and milling
will make this challenging.
Staff will continue to investigate alternative pavement maintenance
methods, such as crack sealing and slurry sealing.
· Maintenance of Storm Drainage Systems:
Evaluate implementation of a "storm water utility" fee to provide a
dedicated revenue resource to address the $52 million backlog of
storm drain system needs.
1135
· Economic Development Assistance to Business:
Participate in a regional Iow-interest loan pool, the Grow America
Fund administered by the National Development Council, that will
provide another tool to assist small businesses needing financing.
Increase the number of local businesses visited each year and
continue to maintain contact through the business breakfasts.
Identify a key business issue needing to be addressed through a
focus group process.
Improving Civic Center Cultural Events:
The planned expansion of the Civic Center Exhibit Hall and
Auditorium will be an impetus for not only improving the quality of
cultural programs, but other events as well.
Improved partnership with JAM Theatricals has resulted in a greatly
improved product, and the quality of shows has expanded the
appeal to many diverse groups.
Become more proactive in seeking non-traditional business:
Researching opportunities in markets that were once overlooked.
Researching shows that will reach more diversified audiences.
Working with The Hotel Roanoke and the Convention and Visitors
Bureau to bring in more convention businesses.
Working to host more trade association events.
Identifying more outside events for the parking lot and plaza.
· Response to Citizen Complaints and Requests:
Restructure the Citizen Service Center to improve
overall responsiveness to citizens which will include:
Relocating the staff from the lobby to the first floor of
the Municipal Building.
1136
Routing calls for solid waste service to staff dedicated
to answering those issues.
Routing calls for nuisance code enforcement to staff
dedicated to resolving those issues.
Directing all other calls to the Municipal Lobby
receptionist for response and routing.
Response to Citizen Complaints and Requests:
"Welcome Roanoke" program will:
Distribute basic information on City services, cultural
activities, and entertainment
Encourage participation in neighborhood
organizations.
City Government Performance is Improving in Roanoke:
Increase involvement of the citizens in decision-
making.
City departments will survey their specific customers
to aid in process improvements. (Departments include
General Services, Parks and Recreation, Social
Services, Libraries, Fire, Police, and the Development
Assistance Center.)
Virginia Tech will tailor future citizens surveys to
focus more on those services that impact most
citizens on a daily basis.
Continue to implement neighborhood plans to
address identified needs.
1137
The City will continue to provide information about
City services, activities, and events through the
media, public information, internally and through
publications.
· City Government Performance is Improving in Roanoke:
The City will continue a multi-year plan to build
capital maintenance funding in the operating budget
for:
Vehicle and equipment replacement
Building maintenance
Street paving
Technology
Question was raised with regard to how to address the sense of
competition that exists between the Mill Mountain Theatre and the Roanoke Civic
Center; whereupon, the City Manager advised that the issue relates to the ability
of the Mill Mountain Theatre to book certain plays which are held for a year or
longer by various theatrical companies, and, in effect, the Mill Mountain Theatre
is locked out of contracting for the performance if the same theatre production
has been booked at the Roanoke Civic Center. She stated that early discussion is
needed between Civic Center staff and Mill Mountain Theatre officials with regard
to the plays that both entities intend to secure. She mentioned the possibility of
holding a one to two night showing of a production which could be followed fora
longer production time at the Mill Mountain Theatre, that would allow for one
event to be the teaser and the other to be the longer running performance. She
stated that these are the kinds of conversations that need to take place.
Council Member Fitzpatrick encouraged the scheduling of a meeting as
soon as possible with Mill Mountain Theatre officials, City staff, and the incoming
Mayor and Vice-Mayor to discuss the lockout issue and scheduling concerns.
The Mayor called attention to the need for better marketing of events to be
held at the Roanoke Civic Center via the electronic bill board signs.
1138
Council Member Bestpitch encouraged the use of Elmwood Park by Mill
Mountain Theatre for outdoor productions which have proven to be successful
fund raising activities for other organizations.
Council Member Dowe mentioned the opportunity to partner with other
local jurisdictions, i.e.: if a Roanoke Valley locality is hosting a sporting event,
etc., the City of Roanoke could offer a package activity that would include a
theatre/dinner event, etc.
At 1:50 p.m., the meeting was declared in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, June 7, 2004, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Alfred T.
Dowe,Jr., BeverlyT. Fitzpatrick, Jr., and Mayor Ralph K. Smith ............... 5.
ABSENT: Council Member Linda F. Wyatt and Vice-Mayor C. Nelson
Harris ............................................................ 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Maurita Wiggins,
Pastor, Valley Community Church Divine Science.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented a
proclamation declaring the month of June 2004, as Homeownership Month.
1139
PROCLAMATIONS: The Mayor presented a proclamation declaring June 19,
2004, as Juneteenth Festival Day.
' ACTS OF ACKNOWLEDGEMENT: The Mayor presented a Star Award to Mr.
and Mrs. Robert Morris, owners, Roy L Webber Florist, in recognition of many
years of outstanding service to the Roanoke community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion is desired, the item will be removed from the Consent Agenda and
considered separately.
OATHS OF OFFICE-HUMAN DEVELOPMENT-COMMITTEES: A communication
from Kirk A. Ludwig tendering his resignation as a member of the Human
Services Advisory Board, was before Council.
Mr. Fitzpatrick moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Cutler
and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith ............................................................ 5.
NAYS: None .................................................... O.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY-WATER
RESOURCES: The following reports of qualification were before Council:
Darlene L. Burcham for a term commencing March 2, 2004
and ending March 1, 2007; and Robert C. Lawson for a term
commencing March 2, 2004 and ending March 1, 2008, as
members of the Board of Directors, Western Virginia Water
Authority.
Gregory M. Cupka as a Commissioner of the Roanoke
Redevelopment and Housing Authority to fill the unexpired
term of Joseph F. Lynn, resigned, ending August 31, 2007.
1140
Mr. Fitzpatrick moved that the report of qualification be received and filed.
The motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... O.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a
communication advising that the Roanoke Arts Commission Agency Funding
Advisory Committee budget, in the amount of $328,932.00, was established by
Council with adoption of the General Fund budget for fiscal year 2004-2005; the
total represents an increase in funding of $6,450.00, or two per cent for the
Committee as recommended to Council in February 2004; requests from 19
agencies, totaling $570,500.00, were received; committee members studied each
application prior to an allocation meeting which was held on April 6, 2004;
agencies were notified of tentative allocations and advised that they could appeal
the recommendations, with two appeals having been filed.
The City Manager recommended that Council authorize the transfer of
$328,932.00 from the Roanoke Arts Commission Agency Funding Advisory
Committee, Account No. 001-310-5221-3700, to new line items to be
established within the Roanoke Arts Commission Agency Funding Advisory
Committee budget by the Director of Finance for fiscal year 2004-2005.
1141
Pursuant to discussion by Council during its 9:00 a.m., work session,
Council Member Cutler moved that the $26,750.00 appropriation for the
Harrison Museum of African America Culture be deleted from the ordinance,
pending additional information to be provided by the City Manager. The motion
was seconded by Mr. Dowe and unanimously adopted.
Mr. Fitzpatrick offered the following budget ordinance with deletion of the
line item pertaining to the $26,750.00 appropriation for the Harrison Museum of
African America Culture:
(#36705-060704) AN ORDINANCE to appropriate funds to specific Art
Commission agencies, amending and reordaining certain sections of the 2004-
2005 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 487.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36705-060704, as
amended. The motion was seconded by Mr. Cutler and adopted by the following
vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
AYS:None ..................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
Council Member Fitzpatrick advised that he serves on the Board of
Directors, Commonwealth Coach and Trolley Museum, which is recommended for
funding in the amount of $1,600.00; however, he receives no remuneration for
his service.
BUDGET-Y. M. C. A.-GREENWAY SYSTEM: The City Manager submitted a
communication advising that on June 18, 2001, Council adopted the 2002-2006
Capital Improvement Program (CIP); the approved CIP included funding for the
Downtown Family YMCA and Roanoke River Greenway projects; beginning in fiscal
year 2002, the City committed to a $2.0 million investment, to be paid in
$200,000.00 increments over a ten-year period to the Downtown Family YMCA;
funds are available to cover costs associated with the design and construction of a
new central branch YMCA complex; and City residents will receive a discounted
membership rate, which will allow them to visit any YMCA facility including the
facility in the City of Salem.
1142
It was explained that beginning in fiscal year 2002, the City also committed
to contributing $200,000.00 per year for ten years, for atotal of $2.0 million, to
the Roanoke River Greenway project and greenway development; greenways have
become a necessary commodity for communities across the United States since
they are viewed as an essential amenity that encourages economic development;
greenways connect people to various aspects of a community such as parks,
shops, schools and neighborhoods; Roanoke currently has several greenway
projects underway in various stages of development, with a core design element
to include connections to Roanoke's primary greenway artery, the Roanoke River
Greenway; and at this point, it would be more advantageous to reallocate
remaining funding from previous allocations and planned subsequent allocations
for general greenway development.
The City Manager noted that Council approved an update to the CIP for
fiscal years 2005-2009 on May 13, 2004, and an appropriation of $200,000.00
for each project in capital fund interest is required in order to meet the City's
obligation for fiscal year 2005.
The City Manager recommended that Council appropriate $200,000.00
from capital fund interest earnings (008-3325) to the Downtown Family YMCA
Account No. 008-620-9757-9003; transfer funding in the amount of
$193,195.00 from Account No. 008-530-9756-9003 to an account to be
established by the Director of Finance entitled, Greenways Development;
appropriate $200,000.00 from capital fund interest earnings (008-3325) to an
account to be established by the Director of Finance entitled, Greenways
Development; and reauthorize subsequent contributions for greenways to be
appropriated to general greenway development.
Mr. Dowe offered the following budget ordinance:
(#33706-060704) AN ORDINANCE to appropriate funding from Capital
Projects Fund Interest Earnings for the YMCA Aquatic Center and the Greenway
Development Projects, amending and reordaining certain sections of the 2003-
2004 General and Capital Projects Funds Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 489.)
1143
Mr. Dowe moved the adoption of Ordinance No. 36706-060704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
· AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and
Mayor Smith ........................................................ 5.
NAYS: None ................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
Mr. Dowe offered the following resolution:
(#36707-060704) A RESOLUTION finding that it is in the best interest of
the City to reauthorize previous and subsequent contributions for the Roanoke
River Greenway project to general greenway development.
(For full text of Resolution, see Resolution Book No. 68, Page 490.)
Mr. Dowe moved the adoption of Resolution No. 36707-060704. The
motion was seconded by Mr. Bestpitch.
Council Member Bestpitch advised that his spouse is employed by the
Downtown Family YMCA and inquired if he should abstain from voting on the
resolution; whereupon, the City Attorney advised that there is no conflict of
interest.
Resolution No. 36707-060704 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. S.
NAYS: None ................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
1144
POLICE DEPARTMENT-DOWNTOWN ROANOKE, INCORPORATED: The City
Manager submitted a communication advising that the Roanoke Police
Department's Mounted Patrol Unit was established in September 1993, in
partnership with Downtown Roanoke, Inc. (DRI), which formed a separate not-
for-profit tax exempt organization, Roanoke Foundation for Downtown, Inc., to
assist DRI in raising funds for the Police Mounted Patrol Unit; and through a five
year agreement and a subsequent one-year agreement, which was renewed for
two additional one-year periods, DRI has provided financial assistance through
fund raising efforts and established relationships with avariety of local vendors
and suppliers, many of whom provide services and supplies as in-kind
donations, or at reduced prices, through DRI for the Mounted Patrol.
It was further advised that at the end of the subsequent agreement, the
City of Roanoke and DRI entered into a new agreement commencing in
September 2001, with the option to renew for two additional one-year periods,
in which the City of Roanoke would provide $15,000.00 per year to the
Foundation to be used for the benefit of the Mounted Patrol, which agreement
will terminate on June 30, 2004.
The City Manager advised that the Foundation plans to continue to raise
funds and seek donations of goods and services to assist with the needs of the
Mounted Patrol Unit; continued funding by the City is also needed to cover the
cost of equipment, goods and services to the Unit to the extent that such items
are not donated; an agreement between the City of Roanoke and the Foundation
provides for annual funding of $17,500.00; term of the agreement is for a period
of one year from July 1, 2004 through June 30, 2005, with the option to renew
for two additional one-year periods; the agreement requires the City to
indemnify the Foundation if City employees or agents are found guilty of
negligent or intentional acts with respect to the agreement; funding for the
donation of $17,500.00 is provided in the fiscal year 2005 annual budget,
Account No. 001-300-7220-3696; and the Foundation will pay all mounted
patrol expenses as submitted by the City, excluding salaries and benefits of
police officers and ordinary police equipment and uniforms, and comply with the
City's procurement procedures.
The City Manager recommended that she be authorized to execute an
agreement with the Roanoke Foundation for Downtown, Inc., approved as to form
by the City Attorney, within the limits of funds set forth in the communication
and for the purposes as set forth in the communication.
1145
Mr. Cutler offered the following resolution:
(#36708-060704) A RESOLUTION authorizing an agreement with Roanoke
Foun'dation for Downtown, Inc., for funding to be used for the benefit of the
Mounted Patrol Unit of the Police Department.
(For full text of Resolution, see Resolution Book No. 68, Page 49]..)
Mr. Cutler moved the adoption of Resolution No. 36708-060704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, 8estpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
Council Member Fitzpatrick advised that he serves on the Board of
Directors, Roanoke Foundation for Downtown, Inc., in which capacity he receives
no remuneration for his service.
CONVENTION AND VISITORS BUREAU-TOURISM: The City Manager
submitted a communication advising that the City of Roanoke has annually
entered into an agreement with the Roanoke Valley Convention and Visitors
Bureau (RVCVB) to provide funding for marketing the Roanoke Valley as a
convention and destination tourism site; as part of the annual budget adopted by
Council on May 13, 2004, the Memberships and Affiliations budget included
funding of $541,440.00 specifically designated for the RVCVB; and an additional
$306,000.00 is designated in the annual budget for marketing efforts that will
go to the RVCVB, subject to an adjustment provision as set forth in the
agreement.
It was further advised that the City has negotiated a one-year agreement,
commencing July 1, 2004, with the RVCVB detailing the use of funds; the
agreement provides for the same number of City of Roanoke representatives on
the RVCVB Board of Directors as last year; and contains a mutual indemnity
clause in paragraph 9, which requires approval by Council; and the RVCVB
submitted a detailed report listing accomplishments through April 2004, and an
annual budget and work plan for 2004-2005 will be submitted to the City
Manager for review and approval, upon approval by the RVCVB Board of
Directors.
1146
The City Manager recommended that she be authorized to execute an
agreement, in the amount of $847,440.00, with the Roanoke Valley Convention
Visitors Bureau, in a form to be approved by the City Attorney, for the express
purpose of marketing the Roanoke Valley as a regional destination for convention
and destination tourism, and authorizing the Director of Finance to make the
above referenced adjustment to the Agreement.
Mr. Dowe offered the following resolution:
(#36709-060704) A RESOLUTION authorizing an agreement with the
Roanoke Valley Convention and Visitors Bureau for the purpose of increasing
tourism in the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 68, Page 492.)
Mr. Dowe moved the adoption of Resolution No. 36709-060704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... O.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
Council Member Fitzpatrick advised that he serves on the Board of
Directors, Roanoke Valley Convention and Visitors Bureau, in which capacity he
receives no remuneration for his service.
CITY CODE-CITY EMPLOYEES: The City Manager and the Director of Finance
submitted a joint communication advising that City employees accrue monthly
paid leave or vacation, depending upon the leave plan in which they participate;
policies allow for up to 288 hours of paid leave, or 240 hours of vacation leave
and 24 hours holiday leave to be carried forward from one fiscal year to another;
and the City Code currently stipulates June 30 as the date by which employees
must use paid leave, vacation, or holiday time to avoid loss of such leave
balances in excess of the maximum carryover amounts.
1147
It was further advised that the City's payroll processing software reduces
balances to maximum carryover amounts during payroll processing of the first
payroll in July; and because June 30 does not normally coincide with the end of a
payroll cycle, significant resources are utilized each year in adjusting leave
balances to accommodate the use of a June 30 carryover date, rather than an
annual leave cutoff date which corresponds to the end of a pay period.
It was explained that efficiencies may be gained throughout the
organization in handling the leave carryover policy if the annual leave cutoff date
is changed to correspond with the end of the payroll period that coincides with
the first payday in July, instead of using the constant date of June 30; in the
current fiscal year, the proposed policy change will allow employees until July 5
to use paid leave, vacation, or holiday hours in excess of carryover amounts to
avoid losing such excess balances; in some years, the cutoff date for the first
payday in July will fall within the last few days of June, but in every year,
employees will be granted 26 pay periods in which to use leave; and in every
year, the cutoff date will coincide with the end of a payroll period and will be well
communicated to employees through various means such as the weekly
electronic newsletter, the City Corner, and Human Resources contacts who
represent each department.
Ms. Burcham and Mr. Hall advised that City departments were polled
regarding the proposed change in policy, and favorable feedback was
consistently received by those who responded; estimated savings from the
change in policy exceeds 200 hours annually, City-wide; and changing the policy
also reduces the risk of error of leave balances due to reduction of manual
intervention in maintenance of the balances; one time exception to the amount
of holiday leave carry forward is also recommended for this year only, since the
last day of the pay period, July 5, is a holiday, which will allow all employees to
carry forward 32 hours of holiday time instead of the 24 hours typically allowed.
The City Manager and the Director of Finance recommended that Council
adopt an ordinance to amend the City Code to redefine the annual leave cutoff
from June 30 to the end of the pay period that coincides with the first payday in
July, which will be the date by which employees need to use paid leave, vacation,
or holiday balances before they are reduced to maximum carryover amounts.
1148
Mr. Cutler offered the following ordinance:
(#36710-060704) AN ORDINANCE amending subsection (c) of §2-37,
Office hours, work weeks and holidays, of Division 1, Generally, §2-48,
Applicability, and subsection (g) of §2-49, Vacation leave, of Division 2, Vacation
Leave and Sick Leave, amending §2-53, Applicability; eligibility to elect coverage,
by the addition of new subsections (b), (c) and (e), and amending subsections (b),
(e) and (f') of §2-54, Paid leave, of Division 3, Paid Leave and Extended Illness
Leave, of Article III,.Officers and Employees, Chapter 2, Administration, Code of
the City of Roanoke (1979), as amended, by changing the leave accumulation
date for the fiscal year to the cutoff date of the pay period for the first July pay
day in each year; establishing and defining a time by which employee leave must
be used prior to the annual carryover of leave time limits being calculated which
normally would be June 30 of each fiscal year; and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 493.)
Mr. Cutler moved the adoption of Ordinance No. 36710-060704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
ZONING-ECONOMIC DEVELOPMENT: The City Manager submitted a
communication advising that previously, Council was briefed on a conceptual
plan that was developed by urban design firm, The Lawrence Group, which would
provide for development of an ].1 acre tract of land in the Roanoke Centre for
Industry and Technology (RCIT), located at the northeast corner of Blue Hills
Drive and Orange Avenue, for a range of commercial uses that would take
advantage of the visibility and access provided by Orange Avenue and
complement and support the existing light industrial development in the Centre.
1149
It was further advised that in order to move the conceptual plan forward, a
petition has been prepared which requests the rezoning of the property from its
current LM, Light Manufacturing District, zoning designation to C-2, General
Commercial District, subject to certain proffered conditions; proffers include
limitations on the range of permitted commercial uses, prohibition of access
directly from Orange Avenue and limitations on freestanding signage; and in
addition, the property is governed bya set of restrictive covenants of RCITwhich
address other site development issues such as location of on-site parking,
placement of buildings and landscaping of the site.
The City Manager recommended that she be authorized to file a petition to
rezone property located at the northeast corner of Blue Hills Drive and Orange
Avenue, N. E., identified as Official Tax No. 7160113, from LM, Light
Manufacturing District, to C-2, General Commercial District, subject to certain
conditions as set forth in the petition for rezoning.
Mr. Dowe offered the following resolution:
(#36711-060704) A RESOLUTION authorizing the filing of a petition to
rezone property which is owned by the City of Roanoke and which is designated
as Official Tax No. 7160113, subject to certain proffers.
(For full text of Resolution, see Resolution Book No. 68, Page 498.)
Mr. Dowe moved the adoption of Resolution No. 36711-060704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None ................................................... O.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
CITY TREASURER-TAXES: The City Treasurer reported that as of May 31,
2004, $15.6 million was collected by the City Treasurer's Office representing
personal property tax payments.
1150
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the City of Roanoke for the month of April 2004.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Financial Report
for the month of April 2004 would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
ZONING: Council having held a public hearing on Monday, May 20, 2004,
on a request of Fudds of S. W. VA, Inc., to rezone property located at 3659
Orange Avenue, N. E., Official Tax No. 7110122, from RS-3, Residential Single
Family District, to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner as contained in the petitioner's Fifth Amended
Petition filed on April 1.2, 2004, and following the public hearing, Council
referred the matter to City Planning staff to address additional proffers
submitted by the petitioner, the matter was again before the body.
R. Brian Townsend, Director, Planning, Building and Development,
presented a report advising that since Council's action to refer the matter to
staff, the petitioner has developed a modified set of proffered conditions
contained in a Sixth Amended Petition which was filed in the City Clerk's Office
on June 1., 2004, as follows:
1. The property shall be used only for the following uses:
Permitted Uses:
1)
Dwellings located above ground floor
nonresidential uses.
2) Nonprofit counseling facilities and services.
3)
Day care centers with unlimited capacity subject
to the requirements of Section 36.1-51.0 et seq.
1151
4)
S)
6)
7)
8)
9)
~o)
11)
12)
13)
14)
15)
16)
Libraries, museums, art galleries and art studios
and other similar uses including associated
educational and instructional activities.
Clubs, lodges and fraternal organizations.
Post offices.
Indoor recreational uses including bowling alleys,
indoor tennis courts, squash courts, fitness
centers and other similar uses.
Theaters with unlimited seating capacity.
Outdoor recreational facilities including swimming
clubs, tennis courts, athletic facilities and other
similar uses.
General and professional offices including
financial institutions.
Medical clinics.
Medical offices.
General service establishments, except that
general service establishments primarily engaged
in the repair or maintenance of motor vehicles
shall not be permitted.
Funeral homes.
Restaurants.
Hotels, motels, and inns.
1152
17)
18)
19)
General retail establishments primarily engaged in
the retail sale or rental of merchandise, goods, or
products except automobiles, trucks, or
construction equipment; and including the
incidental repair and assembly of merchandise,
goods or products to be sold on the premises.
Food stores with unlimited gross floor area.
Neighborhood and highway convenience stores,
provided that no motor vehicle service station
canopy over a gas pump island shall be allowed,
unless:
Such canopy shall have a maximum clear,
unobstructed height to its underside not to
exceed fourteen (14) feet six (6) inches and
a maximum overall height not to exceed
sixteen (16) feet six (6) inches;
There shall be no illumination of any portion
of the fascia of the canopy;
Any lighting fixtures or sources of light that
are a part of the underside of the canopy
shall be recessed into the underside of the
canopy so as not to protrude below the
canopy ceiling. All such lighting associated
with the canopy shall be directed downward
toward the pump islands and shall not be
directed outward or away from the site;
The vertical dimension of the fascia of
such canopy shall be no more than
two (2) feet; and
Signs attached to or on such canopy shall
not be illuminated and shall not extend
beyond the ends or extremities of the fascia
of the canopy to which or on which they are
attached.
1153
20) Auto accessory sales with related installation.
21) Automobile cleaning facilities.
22)
Storage and warehouse activities which are
accessory to a retail use where all storage
activities are wholly enclosed in a building which
is located on the same lot as the retail use and
where the gross floor area of buildings used for
storage activities does not exceed fifty (50)
percent of the gross floor area of the retail use.
23) Veterinary clinics with no outside corrals or pens.
24) Kennels with no outside pens or "runs."
25) Plant nurseries and greenhouses including those
with retail sales.
26)
Commercial printing establishments which print
newspapers, publications, and other materials.
27) Personal service establishments.
28) Business service establishments.
Special Exception Uses:
1)
Fast food restaurants, so long as a special
exception is granted.
2)
Establishments engaged in the retail sale of
building supplies where all or a portion of related
storage and display activities are not wholly
enclosed in a building, provided the outdoor
storage or display area accessory to a building and
has a maximum area no greater than ten (10)
percent of the gross floor area of the building, so
long as a special exception is granted.
1154
3)
Mini-warehouses provided that the total gross
floor area of storage buildings shall not exceed
twelve thousand (].2,000) square feet, so long as a
special exception is granted.
4)
Establishments primarily engaged in the wholesale
distribution of goods where all related activities
are wholly enclosed in a building provided that
and so long as a special exception is granted:
ao
The total gross floor area of buildings on a
lot shall not exceed twelve thousand
(12,000) square feet.
The use is located on a major arterial road or
highway.
s)
Manufacturing, assembly, mixing, processing or
other processes which are accessory to a retail
use, where all such activities are wholly enclosed
in the same building as the retail use and where
no more than five (5) people are involved in such
processes on the premises, so long as a special
exception is granted.
6)
Medical laboratories, so long as a special
exception is granted.
That the first use to be developed on the property shall be a
restaurant.
That there shall be no more than one (1) curb cut on Orange
Avenue serving the property.
That there shall be no more than two (2) freestanding signs
serving the property.
1155
That the storm water detention facility for the property shall
be located underground.
That a minimum of one (1) tree shall be planted for every six
(6) parking spaces located on that portion of the property
being developed for a restaurant. Said trees shall be located
in the interior and perimeter of the parking lot. At least fifty
percent (50%) of said trees shall be a minimum of two and
one half (2 ½) inches caliper in diameter at the time of
planting.
That no more than twenty five percent (25%) of the number
of parking spaces on the property shall be located between
the face of any building and Orange Avenue.
Mr. Townsend advised that proffers contained in the Sixth Amended
Petition provide appropriate limitations on future use, given the location of the
site at a significant corridor gateway into the City; in addition, the amended
petition contains proffers that also address limitations to vehicular access to the
site and to on-site freestanding signage which are consistent with Vision 2001-
2020 development policies; proffers relating to underground storm water
detention, provision of parking lot landscaping, and a limitation on the amount
of on-site parking to be located between the public right-of-way and buildings
on the site provide parameters on future development of the site in a manner
that appropriately addresses policies contained in the Comprehensive Plan;
therefore, given the additional proffers contained in the Sixth Amended Petition,
staff recommends that Council approve the rezoning, subject to certain
conditions proffered by the petitioner.
Mr. Fitzpatrick offered the following ordinance:
(#36712-060704) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (].979), as amended, and Sheet No. 71]., Sectional 1976 Zone Map, City
of Roanoke, to rezone certain property within the City, subject to certain
conditions proffered by the applicant; and dispensing with the second reading of
this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68, Page 499.)
1156
Mr. Fitzpatrick moved the adoption of Ordinance No. 36712-060704. The
motion was seconded by Mr. Dowe.
Maryellen F. Goodlatte, Attorney, representing Fudds of S. W. VA., Inc.,
advised that her client concurs in the proffers and appreciates the opportunity to
work with City staff on compromise proffers.
Ordinance No. 36712-060704 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
WATER RESOURCES-UTILITIES-WESTERN VIRGINIA .LAND TRUST-
ENVIRONMENTAL POLICY: Council Member Cutler commended the City's Utility
Department, specifically Michael McEvoy, Director, and Carol Davit,
Environmental Communications Coordinator, for their roles in connection with a
publication by the Western Virginia Land Trust entitled, _Caving )~our land and
Water, Carvins Cove Watershed and Catawba Val/ey, which was sent to all
residents of the Carvins Cove and Catawba Valley areas.
HEARING OF CITIZENS UPON PUBLIC MA~-I'ERS:
The Mayor advised that Council sets this time as a priority for citizens to
be heard and matters requiring referral to the City Manager will be referred
immediately for response, recommendation or report to Council.
1157
COMPLAINTS: Mr. Robert Gravely, 729 Loudon Avenue, N. W., expressed
concern with regard to Iow wages paid to City employees, racism in the City of
Roanoke, lack of affordable housing, and funds expended by the City toward
economic development in downtown Roanoke.
CITY MANAGER COMMENTS:
CITY MANAGER: The City Manager called attention to a photo contest for
the 2005 City of Roanoke Municipal Calendar and encouraged citizens to
participate by submitting photographs of people, places and activities within the
community that demonstrate the livability of the City of Roanoke. She advised
that photographs will be accepted between June 1 and August 1, and 13
photographs will be selected.
DECEASED PERSONS: The Mayor advised that Mr. E. Duane Howard, 508
Walnut Avenue, S. W., has placed a memorial book at the Main Roanoke Public
Library for citizens to sign in memory of former President Ronald L. Reagan who
passed away on Saturday, June 5, 2004, and the memorial book will be forwarded
to the Reagan family at a later date.
At 2:S5 p.m., the Mayor declared the meeting in recess for two briefings to
be followed by one Closed Session which was previously approved by Council.
The Council Meeting reconvened at 3:05 p.m., in the Council's Conference
Room, with all Members of the Council in attendance, except Council Member
Wyatt and Vice-Mayor Harris, Mayor Smith presiding..
ZONING: Nancy Snodgrass, Acting Zoning Administrator, presented a
zoning ordinance update. She advised that:
The public discussion phase of the proposed zoning ordinance
has been completed, and approximately 1,100 comments are
listed on a spreadsheet prepared by City staff.
The Steering Committee will reconvene and meet throughout
the months of June and July; and it is anticipated that the
Steering Committee's work will be completed by August 30.
1158
Staff will review the spreadsheet of citizen comments and
provide the Steering Committee with responses and
recommendations.
A total of 11 focus groups were facilitated, and seven open
houses were held, including one at Valley View Mall on
Citizens Appreciation Day in April.
Every effort was made to engage people in dialogue and
toward the end of the process, concerns were raised by some
persons that the business community was not involved,
therefore, an additional focus group was appointed based on
recommendations from the Roanoke Valley Chamber of
Commerce.
Meetings have been scheduled at the request of various
neighborhood groups, and meetings have been held with
representatives of Old Southwest, Inc., Neighbors in South
Roanoke, the Gainsboro Steering Committee, a meeting is
scheduled inJulywith the Gilmer neighborhood; and meetings
were held on two occasions with the Executive Committee of
Downtown Roanoke, Inc., to discuss specific concerns.
The meeting schedule of the Steering Committee is posted on
the City's website.
From a builder's/developer's perspective, the Mayor expressed
concern with regard to over regulation of zoning/construction in the City
of Roanoke.
BONDS/BOND ISSUES:
Bond Refinancing Update:
The Director of Finance called attention to the last bond refunding in
February, 2004 in which the City refunded approximately $43 million of the 1996
and 1999 bond series, which resulted in a savings over future years as the bonds
are paid off of approximately $1.8 million. He advised that:
1159
When bonds are refunded, proceeds are taken from the new
issue and placed in an ecrowaccount in order to purchase state
and local government securities, or treasury bills, which are
designed specifically for bond refunding for state and local
governments where they are issued to match maturities of state
and local government securities, also known as SLGS.
The Bureau of Debt will allow localities to take such actions if
they accept the maturity dates of the SLGS to match maturity
dates of bonds to be paid off which the City purchased in
February at the then market/interest yield.
The City's bond underwriter developed a program to monitor
the changing yields on SLGS; by working with the bond
underwriter, the bond attorney, the City's financial advisor,
the City Attorney, and the Assistant City Manager, an
agreement was entered into to redeem the original issue of
SLGS and the City realized approximately $764,000.00.
Because the $764,000.00 of savings is related to bonds, under
the Virginia Public Finance Act, it is considered to be new
money that citizens have not voted on, or have not been
subject to authorization by the local governing body, similar
to the issuance of debt.
A portion of the money can be spent following a public
hearing by appropriating the funds to a capital improvement;
and in the case of the City of Roanoke, $470,000.00 of the
$764,000.00 can be appropriated and applied toward capital
improvements, with the remainder of $294,000.00 required to
be used to pay outstanding principal and interest amounts on
the refunding bonds.
The bonds that were issued in February 2004 have a principal
payment due in fiscal year 2005 of $195,000.00.
1160
A public hearing has been advertised for Monday, June 21,
2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the remainder of the upcoming bond issue project,
or those projects that have not been authorized by Council to
date, which includes $470,000.00 for a capital equipment
project.
The Director of Finance and the City Manager advised that following the
public hearing on Monday, June 21, 2004, it is recommended that $470,000.00
be applied toward purchase of the City's new financial system and $197,000.00
is recommended to fund debt repayment in fiscal year 2005, which is included in
the City's fiscal year 2005 budget, leaving $97,000.00 to recover in fiscal year
2006 for debt repayment from the refunding bonds.
Question was raised as to the amount of savings realized by the City as a
result of bond refinancing over the past several years; whereupon, the Director of
Finance advised that he did not have the exact figure at hand, but the City paid
offa garage that had a high interest rate, the HUD loan was refinanced, and three
bond refinancings have been done within the last approximately ten months.
There was discussion in regard to the length of time before bonds can be
called without penalty; whereupon, Mr. Hall responded that there is typically a
ten year call provision which is not legally required, but is a marketability issue;
the City has financial advisors all over the state who watch the City's bonds, run
calculations and offer to serve as the underwriter to reissue or refund bonds; and
last year alone the City had at least five different financial advisors.
At 3:20 p.m., the Mayor declared the Council meeting in recess for one
Closed Session.
At 3:40 p.m., the Council meeting reconvened in the Council Chamber,
with Mayor Smith presiding and all Members of the Council in attendance, with
the exception of Council Member Wyatt and Vice-Mayor Harris.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Bestpitch moved that each Member of City Council certify to the best of
his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act;
and (2) only such public business matters as were identified in any motion by
which any Closed Meeting was convened were heard, discussed or considered by
City Council. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
1161
AYES: Council Members Dowe, Fitzpatrick, Bestpitch, Cutler and Mayor
Smith .............................................................. 5.
NAYS: None .................................................... 0.
(Council Member Wyatt and Vice-Mayor Harris were absent.)
There being no further
adjourned at 3:42 p.m.
ATTEST:
business, the Mayor declared the meeting
APPROVED
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August2,2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Encroachment into Public Right-of
Way / Proposed Awning at 16 Campbell
Avenue, SW, Tax No. 1011707
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required
to hold a public hearing on proposed encroachments into public right-of-way. This
is to request that a public hearing be advertised on the above matter for Council's
regular meeting to be held on Monday, August 16, 2004. A full report will be
included in the August 16, 2004, agenda material for your consideration.
Respectfully submitted,
Darlene L. Butc-'ham
City Manager
DLB/SEF
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
ROANOKE
PLANNING BUILDING AND DEVELOPMENT
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room
Roanoke, Vir§inia 24oll
540.853.1730 fax 54o.853~230
plan nin§@ci.roanoke.va.us
July 19, 2004
Mary F. Parker
City Clerk
Roanoke, Virginia
Dear Mary:
Please accept this letter as my resignation as a Commission
member of the Roanoke Valley Allegheny Regional Commission, effective
immediately.
Thank you for the opportunity to serve in this capacity.
/f
CC:
Sincerely,
R. Brian Townsend, Director
Planning Building and Development
Darlene L. Burcham, City Manager
CITy.. OF RO_..ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 5, 2004
File #110-536
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
R. Brian Townsend, Director
Planning Building and Development
Roanoke, Virginia
Dear Mr. Townsend:
Your communication submitting your resignation as a member of the Roanoke
Valley AIleghany Regional Commission was before the Council at a regular
meeting which was held on Monday, August 2, 2004.
On motion, duly seconded and adopted, the resignation was accepted.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Roanoke
Valley Alleghany Regional Commission from September 16, 2002 to August 2,
2004. Please find enclosed a Certificate of Appreciation and an aerial view
photograph of the Roanoke Valley which was issued by the Mayor on behalf of
the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
R. Brian Townsend
August 5, 2004
Page 2
pc:
Wayne G. Strickland, Executive Director, Roanoke Valley AIleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010
Stephanie M. Moon, CMC, Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIO*
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanoke.va.us
August5,2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #110-536
Mr. Jesse Dodson
3858 Long Meadow Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Dodson:
The Mayor and Members of Roanoke City Council were advised of your
resignation as a member of the Roanoke Neighborhood Advocates at a regular
meeting of the Council which was held on Monday, August 2, 2004.
On motion, duly seconded and adopted, the resignation was accepted.
The Members of City Council requested that I express sincere appreciation for
· your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Advocates from November 24, 2003 to August 2, 2004. Please
find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley which was issued by the Mayor on behalf of the Members of the
Roanoke City Council.
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
John Renick, Secretary, Roanoke Neighborhood Advocates,
436 Walnut Avenue, S. W., Roanoke, Virginia 24014
Robert A. Clement, Jr., Roanoke Neighborhood
Neighborhood Development Specialist
Steph~.nie K4. Moon, CMC, Deputy City Clerk
Partnership,.
ROANOKE
Roanoke Neighborhood Advocates
Promoting the Development of World-Class Neighborhoods
Members:
Carl Cooper
Chair
Sandra B, Kelly
Vice-Chair
John Renick
Secretary
Shirley Bethel
Bob Caudle
Jesse Dodson
John Griessmayer
Robin Murphy-Kelso
Richard Nichols
Cheryl D. Ramsey
Dawn Vineyard
June 24, 2004
To Mary Parker, City Clerk:
Please be advised that Jesse Dodson has tendered his recognition
on the Roanoke Neighborhood Advocates.
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning~ci.roanoke.va.us
August 2, 2004
The Honorable C. Nelson Harris, Mayor
Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairman of the Roanoke City Board of Zoning Appeals for 2004, it is
my honor to present to you the annual report for July 1,2003 through June 30,
2004.
For fiscal year 2003-2004, the Board of Zoning Appeals held twelve (12)
regular public hearings, during which there were seventeen (17) variance
requests, twenty-nine (29) special exception (use) requests, and four appeals of
the Zoning Administrator's decisions.
On behalf of the Board, would like to express our appreciation for
Council's ongoing efforts to improve the effectiveness of the BZA through funding
for the training and certification of the Board members.
In the current year, the Board of Zoning Appeals' goals are to: first,
continue to serve the citizens and developers of the community in
furthering the use, development and redevelopment of property through
variances and special exceptions; second, to continue to act as a
discretionary administrative body and make decisions in matters where a
person or party within the community is aggrieved by a decision made in the
administration or enforcement of the zoning ordinance; and lastly, to
recommend to the Planning Commission and City Council necessary revisions to
the zoning ordinance in order for the Board to continue to provide fair and
equitable service to the community and its citizens.
We are also currently working with the Department of Planning, Building
and Development to review and provide comments on proposed regulations for a
new zoning ordinance. Furthermore, we continue to work with the City Attorney's
Office to assure that our procedures promote a concise and fair process.
Kermit E. Hale, Chairman
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August 2, 2004
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Emergency Procurement for
Auditorium Dimming
Systems Replacement-
Roanoke Civic Center
This is to advise Council that on July 20, 2004, I approved an emergency
award declaration to replace the theatrical and stage dimming system (i.e.
the "patch panel") at the Roanoke Civic Center Auditorium. Several factors
lead to that request being made by staff and my subsequent approval of such
request. These factors included the following:
1)
The existing "patch panel" interconnects and controls the theatrical
lighting fixtures (used on the stage) to the Auditorium's electrical
power system.
2)
The panel incorporates patch cords, which are no longer available, that
are used to connect and control (dim) the various lighting circuits. The
insulators on the plug ends of the cords wear out exposing the
electrical wiring and creating a potential shock hazard to technicians
who operate the panel.
3)
The problem first surfaced some five or six years ago and was resolved
at that time by shortening the length and rewiring the cords. The
problem has again resurfaced, but the cords cannot be shortened any
further.
Mayor Harris and Members of City Council
August 2, 2004
Page 2
4)
The panel needs to be replaced as soon as oossible to eliminate the
potential hazard.
Per procurement regulations, the City is still required to foster competition.
To comply, staff solicited general (prime) contract bids for the project from
six different electrical contractors, each contractor having a staff of sufficient
size to perform the work in a timely manner. In addition, given that the work
associated with the new dimming equipment is very specialized, it also
invited four specialty subcontractors to offer to provide that work. All work
on the project will hopefully be completed by the end of September 2004,
during the period when the seating in the Auditorium is being replaced. At
the present time the Auditorium is not in use and is not scheduled to be used
until the first week in October 2004.
A meeting was held at the Auditorium on July 22, 2004 to distribute the
documents and to review the work. Only one bid was received on July 28,
2004, for the project in the amount of $246,757 from Newcomb Electric
Company, Inc. Other contractors invited to submit bids did not do so for
different reasons, to include current workload and the requirement that the
project be bonded. It is our intent to award a contract for the amount
indicated to eliminate this potential hazard and have the work done within
the time frame indicated. As required by City Charter, this is for information
purposes and no action by Council is required.
Respectfully submitted,
Darlene L. Burcham
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Wilhemina Boyd, Direction of Civic Facilities
Phillip C. Schirmer, City Engineer
George Snead, Assistant City Manager
07')' OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 5, 2004
File #15-70-110
Stephanie M. Moon, CMC, Secretary
Board of Fire Appeals
Roanoke, Virginia
Dear Ms. Moon
This is to advise you that Mark K. Cathey has qualified as a member of the Board of
Fire Appeals for a term ending June 30, 2008.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark K. Cathey, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Fire Appeals, for a term ending June 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me thise~,lt~ay of ~ 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ , DEPUTY CLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004\JUNE OATHS.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540} 853-2541
Fox: (540) 853-1145
E-mail: clcrk~ci.ronnoke.va.us
STEPHANIE M. MOON
DepuW City Clerk
SHEILA N. HARTMAN
A~sistant City Clerk
August 5, 2004
File #110-467
Dr. Robert Sandel, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038-4007
Dear Dr. Sandel:
This is to advise you that Dennis R. Cronk has qualified as a member of the Virginia
Western Community College Board of Directors, to fill the unexpired term of Harriet
S. Lewis, resigned, ending June 30, 2006.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dennis R. Cronk, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Virginia
Western Community College, Board of Directors, to fill the unexpired term of
Harriett S. Lewis, resigned, ending June 30, 2006, according to the best of my
ability (So help me God).
Subscribed and sworn to before me this y o 2004.
/
BREN/~ HAMILTON, C~RK O~CIRCUiT COURT
CITY OF ROANOKE
Office of the City Clerk
Mary i:. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 5, 2004
File #110-448
Robert R. Altice, Chair
Roanoke Valley Regional Cable Television Committee
616 South Maple Street
Vinton, Virginia 24179
Dear Mr. Altice:
This is to advise you that Sherman P. Lea has qualified as a City Council
representative to the Roanoke Valley Regional Cable Television Committee.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
Darlene L. Burcham, City Manager
Carolyn S. Ross, Clerk, Town of Vinton, 311 S. Pollard Street,
Vinton, Virginia 24179
Diane S. Childers, Clerk, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018
Elaine Simpson, Roanoke Valley Television Access Director,
$41 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman P. Lea, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Council representative to the Roanoke Valley Regional Cable Television Committee,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this,-~_~day o~ 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
07-)' OF ROANOKE
Office of the City Clerk
Mary i:. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 5, 2004
File #15-110-242
James T. Phipps
Director of Court and Community Corrections
516 E. Main Street
Salem, Virginia 24153
Dear Mr. Phipps:
This is to advise you that George M. McMillan has qualified as a member of the
Court Community Corrections Program Regional Community Criminal Justice Board,
for a term ending June 30, 2007.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George ~.~ McMillan, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Court Community Corrections Program
Regional Community Criminal Justice Board, for a term ending June 30, 2007,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this '~day of "~uJ.~ 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
,DEPUTY CLERK
H:\oath and leaving service\Court Community Corrections Program Regional Community Crimianl Justice Board\George A
McMil[an.doc
CITY OF ROANOKE
Office of the City Clerk
Mary ~:. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 5, 2004
File #110-429
Jesse A. Hall, Secretary,
Board of Trustees
City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Hall:
This is to advise you that Michael W. Hanks and Anthony Wallace have qualified for
terms ending June 30, 2006, and Donna S. Johnson has qualified fora term ending
June 30, 2008, as members of the Board of Trustees, City of Roanoke Pension Plan.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael W. Hanks, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Pension Plan, Board of Trustees,
for a term ending June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this/~/"~/day of~ 2004.
BREN//D~ L' HAM ILTOI~'( CL~ OF~_THE/~IRCU IT COURT
BY ~/-~ ~~, DEPUTY CLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004~JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Anthony Wallace, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City of Roanoke Pension PLan, Board of Trustees, for a term ending
June 30, 2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this / ~ d'--ay of ~- v/~, 2004.
BY , DEPUTY CLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004\JUNE OATHS.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Donna S. Johnson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impadially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Pension Plan, Board of Trustees,
for a term ending June 30, 2008, according to the best of my ability (So help me God).
Subscribed and sworn to before me this 2 1 day of ~,,/~, 2004.
BRENDA L. HAMILTO~CLERK OF THE CIRCUIT COURT
BY ~ ~~ ,DEPUTYCLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004\JUNE OATHS.DOC
07')' OF ROANOKE
Office of the City Clerk
Mary ~:. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 5, 2004
File #15-110-230
Judith M. St.Clair, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. St. Clair:
This is to advise you that Mark C. McConnel has qualified as a member of the
Roanoke Arts Commission, for a term ending June 30, 2007.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark C. McConnel, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission, for a term ending June
30, 2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this~,~,~b~ay of J~J~ 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
bY ~~_ -~~ ~Q, DEPUTY CLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004\JUNE OATHS.DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August5,2004
File #553
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36799-080204 providing for acquisition of
certain interests in property needed by the City for the Downtown West Parking
Garages Project; providing for the City's acquisition of certain property rights by
condemnation, under certain circumstances; and authorizing the City to make
motion for the award of a right of entry on the property for the purpose of
commencing the project, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
August 5, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Beth A. Neu, Director, Economic Development
Deborah J. Moses, Parking Coordinator
Sherman M. Stovall, Director, Office of Management and Budget
Sarah E. Fitton, Engineering Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of August, 2004.
No. 36799-080204.
'AN ORDINANCE providing for the acquisition of certain interests in property needed by
the City for the Downtown West Parking Garages Project; providing for the City's acquisition of
certain property rights by condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on the property for the purpose of commencing the
project; all upon certain terms and conditions; and dispensing with the second reading of this
ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. To provide for the Downtown West Parking Garages Project, the City wants and
needs certain fee simple interests, subject to satisfactory environmental site inspections and
acceptable title reports, as set forth in the report and attachments thereto in the City Manager's
letter to this Council dated August 2, 2004. The proper City officials are authorized to take
appropriate action ~o acquire the necessary property rights for the City from the respective owner
or owners for such consideration as the City Manager deems appropriate, subject to certain
limitations and subject to the applicable statutory guidelines. All requisite documents shall be
approved by the City Attorney.
2. A public necessity and use exists for the acquisition of such property and
immediate acquisition is necessary and expedient.
3. The City Manager is directed to offer on behalf of the City to the owner of the
property such consideration as she deems appropriate to the owner or owners of real estate
official tax numbers 1010829, 1113512, 1113513, 1113514, 1113515, and 1113516. Upon the
H:\ORDINANCES\O-PropAcqDTWestParldngGar080204.doc
acceptance of an offer and upon delivery to the City of deeds, approved as to form and execution
by the City Attorney, the Director of Finance is directed to pay the consideration to the owner or
owners, certified by the City Attorney to be entitled to the same.
' 4. Should the City be unable to agree on a purchase price for such project with the
owner or owners of real estate official tax numbers 1010809, 1010810, and 1010811, after a
bona fide offer has been made, or should any owner or owners of such property be a person
under a disability and lacking capacity to convey such interest or should the whereabouts of the
owner or owners be unknown, the City Attorney is authorized and directed to institute
condemnation or legal proceedings to acquire for the City these property rights.
5. In seeking or conducting any condemnation proceeding, the City Attorney is
authorized to make a motion on behalf of the City for entry of an order, pursuant to §25-46.8 or
§33.1-120, et seq, Code of Virginia (1950), as amended, granting to the City the right to enter
upon the property for the purpose of commencing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to draw and pay into court the sums
offered to the respective owner or owners.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: ....
City Clerk.
H:\OP, DINANCES\O-PropAcqDTWestParkingGav080204.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August2,2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Property Rights Acquisition
for The Downtown West Parking
Garages Project
The Church Avenue West Parking Study determined that there is a deficit in
the parking supply in the downtown west area of approximately 500 spaces
on a normal week day. The City's Capital Improvement Program includes
$7.2 million in future general obligation bonds for development of two new
parking garages, each containing 250 - 300 spaces. On June 21,2004, City
Council authorized the issuance of $2.0 million in general obligation bonds
for this project, with the remaining funding to come from a future bond
issue. Council also authorized the appropriation of $600,000 in advance of
bond issuance for this project. These garages will address the deficit of
parking spaces. Several sites with proximity to the downtown area were
considered as possible locations, with two sites being selected that best
meet the needs for the new garages. One garage will be located on Luck
Avenue, the other at Campbell/Salem Avenues. See Attachments #1 and #2
for site maps.
Authorization is needed to move forward with acquisition of the necessary
property rights. See Attachment #3 for a list of the parcels needed. Total
acquisition costs for consideration and related expenses such as title reports,
environmental inspections, and relocation are estimated to be $1.2 million.
Honorable Mayor and Members of Council
August 2, 2004
Page 2
Recommended Action(s):
Authorize the City Manager to acquire fee simple title to the property
described in Attachment #3, subject to an acceptable environmental
inspection and title report. Such property rights may be acquired by
negotiation, as shown on Attachment #3, or eminent domain.
Respectfully submitted,
Darlene L. Bu~
City Manager
DLB/SEF
Attachments
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Beth A. Neu, Economic Development Director
Deborah J. Moses, Parking Coordinator
Sherman M. Stovall, Acting Director of Management and Budget
Sarah E. Fitton, Engineering Coordinator
#CM04-00092
Attachment #1
Land Acquisition on Salem and Campbell
Attachment #2
Land Acquisition on Luck and 5th
ATTACHMENT #3
Church Avenue West
Parking Garages ProJect
Tax No.
Prooertv Owner
Prooertv Riqhts
Authority
1010809
1010810
1010811
1010829
1113512
1113513
1113514
1113515
1113516
Nestle Brook LLC
Nestle Brook LLC
Nestle Brook LLC
Times World Corp.
American National Red Cross
American National Red Cross
American National Red Cross
Derey Properties, LLC
Derey Properties, LLC
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Negotiation or
Eminent Domain
Negotiation or
Eminent Domain
Negotiation or
Eminent Domain
Negotiation
Negotiation
Negotiation
Negotiation
Negotiation
Negotiation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
August 5, 2004
File #22-335
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
De~r Ms. 8urcham:
I am attaching copy of Resolution No. 36800-080204 approving and authorizing
execution of the Blue Ridge Behavioral Healthcare FY 2005 Performance Contract,
upon certain terms and conditions, as more particularly set forth in a letter from the
City Manager dated August 2, 2004, to Council.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
Darlene L. Burcham
August 5, 2004
Page 2
pc:
Mr. S. James Sikkema, Executive Director, Blue Ridge Behavioral Healthcare,
301 Elm Avenue, S. W., Roanoke, Virginia 24016-400!
Jesse A. Hall, Director of Finance
Jane R. Conlin, Director of Human Services
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of August, 2004.
No. 36800-080204.
'A RESOLUTION approving and authorizing the execution of the Blue Ridge Behavioral
Healthcare FY 2005 Performance Contract, upon certain terms and conditions.
WHEREAS, Section 37.1-194 of the Code of Virginia, 1950, as amended, requires every
locality to establish a community service board to oversee the delivery of mental health, mental
retardation and substance abuse services, and it is further required that the local governing body
of a locality approve the P~rformance Contract; and
WHEREAS, the City of Roanoke has established the Blue Ridge Behavioral Healthcare
Board pursuant to this statutory provision.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The 2005 Performance Contract proposed to be entered into with the Blue Ridge
Behavioral Healthcare Board, as more particularly set forth in the City Manager's letter dated
August 2, 2004, to this Council, is hereby approved.
2. The City Manager is hereby authorized to execute any and all requisite documents
to enter into the Performance Contract with the Blue Ridge Behavioral Healthcare Board.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August2,2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Blue Ridge Behavioral
Healthcare FY 2005
Performance Contract
Background:
The 1998 General Assembly passed HB428 which amended and reenacted
sections of the Code of Virginia relating to local roles and responsibilities
for mental health, mental retardation, and substance abuse services.
Section 37.1-194 of the Code of Virginia, 1950, as amended, requires
every locality to establish a community service board to oversee the
delivery of mental heath, mental retardation and substance abuse services,
and it is further required that the local governing body of a locality
approve the Performance Contract.
The City of Roanoke has already established Blue Ridge Behavioral
Healthcare pursuant to this statutory provision as the Community Services
Board.
Considerations:
Blue Ridge Behavioral Healthcare has submitted the Fiscal Year 2005
Community Services Performance Contract in accordance with the Code of
Virginia Title 37.1 to ensure the delivery of publicly funded services and
Honorable Mayor and Members of City Council
August 2, 2004
Page 2
supports to citizens of the Commonwealth with mental illness, mental
retardation, or substance abuse. Services are to be directly or by contract
through the operating board of the Community Services Board.
Section 37.1-198B. Code of Virginia requires all governing bodies for the
localities served by the Community Services Board to approve the Community
Services Performance Contract.
Recommended Action:
Adopt the attached resolution approving the execution of the attached Blue
Ridge Behavioral Healthcare FY 2005 Performance Contract and authorize the
City Manager to execute any required documents to enter into the Performance
Contract with the Blue Ridge Behavioral Healthcare Board.
Respectfully submitted,
City Manager
DLB:tem
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human/Social Services
S. James Sikkema, Executive Director, Blue Ridge Behavioral Healthcare
Rolanda B. Russell, Assistant City Manager for Community Development
#CMO4-00136
FY2005 Community Services Performance Contract
Exhibit A
Blue Ridge
Quarter C
Consolidated Budget
Revenue Source Mental Mental Substance TOTAL
Health Retardation Abuse
State Funds 2,335,036 1,061,029 1,627,154 5,023,219
State Restricted Funds 1,170,910 0 413,200 1,584,110
Local Matching Funds 770,795 41,071 83,430 895,296
Fee Revenues 4,574,653 5,047,396 1,313,596 10,935,645
Federal Funds 420,972 0 2,077,669 2,498,641
Other Funds 482,724 398,118 0 880,842
State Retained Earnings
0
Federal Retained Earnings 0
Other Retained Eamings 0
Subtotal Funds
9,755,090
State Funds One-Time
State Restricted Funds One-Time
Federal Funds One-Time 0
Subtotal One -Time Funds 0
TOTAL ALL FUNDS 9,755,090
0
6,547,614
0 0
4,000 4,000
5,51g
6,547,614 5,519,049 21,821
Expenses I 9'755'°901
Local Match Computation
Total State Restricted and State Fund 6,324,565
(Less DAP and Net Reinvestment)
Local Matching Funds 895,296
Total State and Local 7,219,861
% Local Match 12.40%
Administrative & Management Expenses
Total Admin. Expenses 2,882,013
Total Expenses 21,821,753
% Administration 13.21%
6,547,614t 5,619,049I 21,821,753I
Fees Transferred
TO FROM NET
-387,586 387,586
Emergency Response Budget
Revenue
Expenses
Report Date 7/9/2004 AF-1
FY200$ Performance Contract
Blue Ridge
l~ntmclul Comments
tCornmentl SA Other FedemI-CSB includes FBG RR&HA for $17,213 and FBG Botetourt Co Safe
Comt~tgnt2 ~chools for $16,700.
Comment3 MR Other Funds includes Pact C for Early Intervention of $370,198 and Retained
Comment4 Ealllh ~jS Of $27,9'20.
Corrttr~nt5 MH Other Funds includes CSA of $349,522 and other Grant money of $133,202.
Cornment6 In-ldnd match of $224,000 is the depreciation realized from a gift to the Board
Comment7 of a building valued at $5.6m using staig~ line de~ over 25yrs as
Comment8 advised by our aditors.
Comment9
Corrmzent l O
Commcnt l l
Commentl2
Comment l $
Comment l 4
Comment l 5
CommentI6
Comrnent l 7
Commentlt
Comment I 9
Comment20
ReportDate 7/9/2004 AF-2
FY 2005 Performance Contract MH Financial Summary
Blue Ridge
Revenue Sources
Fees
MH Medicaid Fees
MH Fees: Other
Revenue
3,838,648
444,857
Total MH Fees
MH Transfer Fees (To)lFrom
MH Net Fees
Restricted Funds
Federal
MH FBG SED (C&A)
MH FBG SMI
MH FBG PACT
MH Fed PATH
MH Fed Shelter Plus (NW only)
MH Other Federal - DMHMRSAS
MH Other Federal - CSB
Total Federal Restricted MH Funds
State
MH Acute Care (Fiscal Agent)
MH Transfer In/(Out) Acute Care
MH Net Acute Care
4,283,505
291,148
4,574,653
149,100
264,869
0
7,003
0
0
0
420,972
MH Facility Reinvestment (Fiscal Agent)
MH Transfer Inl(Out) Facility Reinvestment
MH Net Facility Reinveatment
MH Aftercare (Wintex/DADS- HPR II)
MH PACT
MH Discharge Assistance
MH CSA Non-Mandated
Total State Restricted MH Funds
0
700,000
282,764
188,146
1,170,910
Other Funds
MH Other Funds
MH Federal Retained Earnings
MH State Retained Earnings
MH other Retained Earnings
Total Other MH Funds
482,724
0
0
0
482,724
Repo~Date 7/9/2004 A~-3
FY 2005 Performance Contract MH Financial Summary
Blue Ridge
Revenue Sources
State Funds
MH State General Funds
MH State Regional Deaf Services
MH State NGRI
MH State Children's Services
Total State MH Funds
Local Matchin~l Funds
MH In-Kind
MH Contributions
MH Local Other
MH Local Government
Total Local MH Funds
Total MH Revenue
Revenue
99,499
0
0
671,296
770,795
9,?~5,090
MH One Time Funds
MH FBG SWVMH Board
Total One Time MH Funds
Total ALL MH Revenue
0
0
9,755,090
Report Date 7/9/2004 AF-4
FY 2005 Performance Contract MR Financial Summary
Blue Ridge
Revenue Sources
Fees
MR Medicaid Fees
MR Medicaid ICFIMR
MR Fees: Other
Total MR Fees
MR Transfer Fees (To)/From
MR Net Fees
Restricted Funds
Federal
MR Child Day Care
MR Other Federal - DMHMRSAS
MR Other Federal - CSB
Total Federal Restricted MR Funds
State
MR Facility Reinvestment (Fiscal Agent)
MR Transfer Inl(Out) Facility Reinvestment
MR Net Facility Reinvestment
Total State Restricted MR Funds
Other Funds
MR Workshop Sales
MR Other Funds
MR State Retained Earnings
MR Other Retained Earnings
Total Other MR Funds
State Funds
MR State General Funds
MR OBRA
MR Family Support
MR Children's Family Support
Total State MR Funds
Local Matching Funds
MR In-Kind
MR Contributions
MR Local Other
MR Local Government
Total Local MR Funds
Revenue
5,033,937
0
401,045
5,434,982
-387,586
5,047,3~6
0
0
0
0
0
398,118
0
0
398,118
833,840
92,806
109,983
24,400
1,061,029
41,071
0
0
0
41,071
Report Da~e 7/9/2004 AF-5
FY 2005 Performance Contract MR Financial Summary
Blue Ridge
Revenue Sources
Total ALL MR Revenue
Revenue
6,~47,614
Report Date 7/9/2004 AF-5
FY 2005 Performance Contract SA Financial Summary
Blue Ridge
Revenue Sources
Fees
SA Medicaid Fees
SA Fees: Other
Total SA Fees
SA Transfer Fees (To)/From
SA Net Fees
Restricted Funds
Federal
SA FBG Alcohol/Drug Trmt
SA FBG Women
SA FBG Prevention-Women
SA FBG SARPOS
SA FBG HIVIAIDS
SA FBG Facility Diversion
SA FBG Jail Services
SA FBG Crisis Intervention
SA FBG Prevention
SA FBG Co-Occurring
SA FBG Turning Point
SA FBG Prey-Strengthening families
SA Other Federal - DMHMRSAS
SA Other Federal - CSB
SA Fed TANF/LINK
SA Fed State Incentive Grant
Total Federal Restricted SA Funds
State
SA Facility Reinvestment (Fiscal Agent)
SA Transfer Inl(Out) Facility Reinvestment
SA Net Facility Reinvestment
SA Facility Diversion
SA Comm. Based Tmt - Women
SA Jail Services
Total State Restricted SA Funds
Revenue
124,162
1,092,g96
1,217,158
96,438
1,313,596
1,177,352
80,000
20,000
240,677
107,210
46,436
0
0
213,000
0
0
0
0
33,913
102,293
56,788
2,077,669
0
0
0
202,800
102,224
108,176
413,200
Report Date 7/9/2004 AF-6
FY 2005 Performance Contract SA Financial Summary
Blue Ridge
Revenue Sources
Other Funds
SA Other Funds
SA Federal Retained Earnings
SA State Retained Earnings
SA other Retained Earnings
Total other SA Funds
State Funds
SA State General Funds
SA State Women's Svs. (Link)
SA Region V Residential
SA Jail Servlces/Juv Detention
SA Postpartum - Women
Total State SA Funds
Local Matching Funds
SA In-Kind
SA Contributions
SA Local other
SA Local Government
Total Local SA Funds
Total ALL SA Revenue
Revenue
0
4,000
0
0
4,000
1,550,739
0
0
70,224
6,191
1 ,~Z7,154
83,430
0
0
0
83,430
6,$19,~49
Report Date 7/9/2004 AF-7
LOCAL GOVERNMENT TAX APPROPRIATIONS
Blue Ridge
FY2005
City/County
Salem City
Roanoke Cotmty
Roanoke City
Craig County
Botetottrt County
Total Local Government Tax Funds:
Tax App~p~iou
95,000
117,755
417,617
8,000
32,924
671,296
Report Date 7/9/2004 AF-9
FY2005 CSB 100 Mental Health Utilization Data Quarter: C
Blue Ridge
Report for Form 11
Service Total Units Contract Units Per Consumers
Core Services / Enrollment Codes Capacity Units Capacity Served Expenses
100 Emergency Services 10.7 r-rEs 22256 15033 1,405 2347 $1,087,673
310 Outpatient Services 19.4 FTEs 40352 27795 1,433 2035 $2,166,736
315 Intensk~ In-Home Se~ices 7.25 FTEs 15080 10187 1,405 100 $567,180
320 Case Management Servmes 33.5 FTEs 69680 47268 1,411 1445 $2,931,066
415 Therapeutic Day Treatment for C&A 90 slots 74880 64800 720 90 $1,145,960
425 Rehabilitation 25 Skis 42900 26935 1,077 113 $478,648
475 Alternative Day Supfxxt Arrangements 0 FTEs 0 454 140 $12,000
581 SuppodNe Residential Servfces 10.9 FTEs 22672 15360 1,409 132 $1,135,539
810 Prevention Servfces 2 F'rEs 4160 2810 1,405 $230,288
910 Discharge Assistance Project (DAP) ;~{~:~:. ~;i~ ~ ~ ~ ¥~ ~
Total Expenses
$9,785,090
Report Da~e 7/9/2004 AP-1
FY200$ CSB 200 Mental Retardation Utilization Data
Blue Ridge
Quarter: C
Report for Form 21
Service Total Units Contract Units Per Consumers
Core Services / Enrollment Codes Capacity Units Capacity Served Expenses
310 Outpatient Services 0.2 FTEs 416 281 1,405 45 $21,717
320 Case Manage~e~ Services 15.5 FTEs 32240 21952 1,416 655 $1,269,244
425 Rehabilitation 37~3 Slots 46550.4 27610 740 154 $564,339
430 Sheltered Employment 7 Slots 1036 1034 148 7 $21,000
460 Transitional or Supfx~ted Employment 0 FTEs 0 1191 28 .~5,801
475 Altamafive Day Support Anangements 0 FTEs 0 2732 100 $21,675
551 Supe~ised Residential Services 53 Beds 19345 18829 355 53 $3.758,763
5~1 Supfxxfive ResidenOal Services 8.15 P-rEs 16952 6575 807 218 $322,574
278 $134,383
0.5 FTEs 1040 4580 9,160 240 $396,118
145
Total Expenses $6,647,614
587 Family Supfxxt
~20 Early Interventior t Sell~ces
920 Medicaid Mental Retardaffon HCB Waiver Sen4ces
Report Date 7/9/2004 AP-2
FY2005 CSB 300 Substance Abuse Utilization Data
Blue Ridge
Quarter: C
Report for Form 31
Service Total Units Contract Units Per Consumers
Core Services / Enrollment Codes Capacity Units Capacity Served Expenses
260 CommuniyBased SA Medical De, ox Inpatient Services 12 Beds 4380 3602 300 617 $600,663
310 Outpatient sennces 12.95 FTEs 26936 18445 1,424 953 $1,323,515
320 Case Management Services 9 FTEs 18720 12649 1,405 820 $1,010,460
410 Day Treatment/Partial Hospitalization 8.5 sl~s 6502.5 4902 577 81 $268,872
521 Intensive Residential Services 38 Beds 13870 12461 328 265 $1,286,233
531 Jail-Based Habilitatkm serwces 38 Beds 13870 13458 354 206 $174.959
610 Prevention Sendces 6 FTEs 12480
930 SA State MH Facff~y Admission Diversion Project
Total Expenses
$654,347
$$,S19,049
Report Date 7/9/2004 AP-3
FY2005 CSB Performance Contract Supplement
Table 1: Board of Directors Membership Characteristics
Name of CSB: rBlue Ridge
Total Aooointments: ~ Vacancies:
Number of Consumers: I 3 ]
0 I Filled Aooointments: I
Number of Familv Members:
,6,I
ARe of Board Members
A~e ~S- aS: I 3 I
A~e36-64: I 111
A~e 65+: I 2 ]
Total: I 161
Gender of Board Members
Female: I 10 I
Male: I 61
Total: I 161
African-American:
Asian/Pacific Islander:
Caucasian:
Other:.
Total:
Race and Ethnicitv of Board Members
01
01
Hispanic Origin:
Businessmen/Businesswomen:
Educators:
Human Service Professionals:
Homemakers:
Medical Professionals:
Lawyers:
Sheriffs:
Board Member Occupations
2J
ol
ol
Elected Gov't Officials:
Appointed Gov't Officials:
Clergy:
Clerical/Blue Collar Workers:
Retired Individuals:
Non-Gev. Serv. Providers:
No Response:
Total: I 23]
Elected and aDoointed government officials might also be identified in other occuoational
catet:ories; duolication is acceotable in this table and it is imoortant to identify ali of
the government officials serving as Board members.
Report Date 7/9/2004 AP-4
Fiscal Year 2005 CSB Performance Contract Supplement
Table 2: Fiscal Year 2005 Board Management Salary Costs
Explanations for Table 2a
Table 2b: Community Service Board Employees
1. 2. 3. 4. 5. 6.
No. oflq'lz CSB Employees MH MR SA ADMIN TOTAL
Consumer Service FTEs 106.75 99.07 61.5~ 1 267.32
Support Staff lq'Es 35.2G 19.23 18.30 41.75 114.48
tOTAL Vl'E CSB Employees 141.95 118.30 79.8( 41.75 381.8£
Report Date 7/9/2004
LU
LU
E
0
Central Office, State Facility, And Community
' ' Services Board Partnership Agreement
4. Culturally Competent Services: CSBs and State Fac ities agree that in delivering services
they will endeavor to address to a reasonable extent the cultural and linguistic characteristics
of the geographic areas and populations that they serve.
Section 7: System Leadership Council. The System Leadership Council includes
representatives of the Central Office, State Facilities, CSBs, and local governments. The Council
will meet at least quarterly to, among other responsibilities:
1. identify, discuss, and resolve issues and prob ems;
2. examine current system functioning and identify, ways to improve or enhance the operations of
the public mental health, mental retardation,.and substance abuse services system; and
3. identify, develop, propose, and monitor the implementation of new service modalities, systemic
innovations, and other approaches for improvir~gI tl~e. accessibility, responsiveness, and cost
effectiveness of the publicly-funded mental health,, m'enial retardation, and substance abuse
services system. . .-
Section 8: Communication. CSgs, State Facilities; a~d th~ C~ntral Office agree to:
communicate fully with each other to the greatest e~ent p0ssibl~. · Each·partner agrees to ~espond
in a timely manner to requests for information from other padners', ~onsidering the type, amount,
and availability of the information requested. ' ' -
Section 9: Quality Improvement. On an ongoing.basis, the padners agree to work together
to identify and resolve barriers and policy and procedural issues that interfere with'the most
effective and efficient delivery of public servides.
Section 10: Reviews, Consultationl and 'l:e.chnical Assistance. CSBs, State Facilities,
and the Central Office agree, within the constraints of a~,ailable resources, to participate in review,
consultation, and technical assistance activities to impr6ve the quality of services provided to
consumers and to enhance the effectiveness and efficiencY of their operat ohs.
Section 11: Revision. This is a long-term agreement that does not and should not need to be
revised or amended annually. However, the partners'agree'that'this agreement may be revised at
any time with the mutual consent of the parties. When'revisions become necessary, they will be
developed and coordinated through the System Leadership Council. The partners agree that this
agreement will be reviewed and renewed at the end 0f·§ye years from the date of its initial'.
signature, unless they decide jointly to review and r~new Jt sooner. All such reviews and renewals
will be coordinated through the System Leadership Council.. Finally, either party may terminate this
agreement with six months written notice to the other party'and to the System Leadership Council.
Section 12: Signatures. In witness thereof, the CSB'and the Department, acting on behalf of
the Central Office and the State Facilities that it operates, have caused this Partnership Agreement
to be executed by the following duly authorized officials.
Virginia Department of Mental Health, Mental
Retardation and Substance Abuse Services
Commissioner
Date
erVices Board
Executive Director
Behavioral Healthcare
6-25-04
Date
8. ~-30-2004
FY 2005 Community Services Performance Contract
c. Systemic Outcomes: Develop meaningful systemic outcomes, perhaps with regional
variations, that would enable the Board and the Department to focus attention on a smaller'
number of more significant outcome and performance measures.
d. Billing Consumers: Develop recommendations regarding procedures about charging and
billing consumers for services, particularly in those situations where consumers have no
resources and continuing to bill them would be administratively burdensome and not cost
effective.
e. Priority Populations: Resolve concerns about the continued use of priority populations.
f. Discharge Planning Protocols: Complete revision of the protocols using a process that is
consistent with the provisions of the Partnership Agreement.
g. Discharge Assistance Project: Streamline reporting for DAP, using a process that is
consistent with the provisions of the Partnership Agreement.
h. Co-Occurring Disorders: Develop protocols for providing state facility and Community-
based services to individuals with dual or multiple diagnoses (e.g., MI/MR, MI/SA, MR/MI,
MR/SA, SA/MI, SA/MR, MI/MR/SA), including criteria correlated to each diagnosis for
admission of these individuals to particular state facilities and program or service models for
serving these individuals in community settings.
11. Signatures: In witness thereof, the Department and the Board have caused this
performance contract to be executed by the following duly authorized officials.
Virginia Department of Mental Health,
Mental Retardation and Substance
Abuse Services Blue Ridge Behavioral Healthcare
Board
By:
Name: James S. Reinhard, M.D.
Title:
Date:
Name: Rita J. Gliniecki
Title: Chairman of the Boar~- -
Commissioner
Date:
June 25, 2004
By: ~
Name: S. James Sikkema, LCSW
Title: Executive Director
Date: June 25, 2004
04-30-2r)f~4
FY 2005 Community Services Performance Contract
Exhibit D: Individual Board Performance Measures
Signatures: In witness thereof, the Department and the Board have caused this performance
contract amendment to be executed by the following duly authorized officials.
Virginia Department of Mental Health,
Mental Retardation and Substance
Abuse Services
Board
By:
Name: James S. Reinhard, M.D.
Title: Commissioner
Date:
By:
Name:
Title:
Date:
Chairman of the Board
By:
Name:
Title: Executive Director
Date:
29. 04~30-2004
FY 2005 Community Services Performance Contract
Exhibit F.' Federal Compliances
Certification Regarding Salary: Federal Mental Health and Substance Abuse
Prevention and Treatment (SAPT) Block Grants
Check One
__ 1. The Board has no employees being paid totally with Federal Mental Health or SAPT
Block Grant funds at a direct salary (not including fringe benefits and operating costs) in
excess of $171,900 per year.
__ 2. The following employees are being paid totally with Federal Mental Health or SAPT
Block Grant funds at a direct salary (not including fringe benefits and operating costs) in
excess of $171,900 per year.
Name
Title
35. 04-30-2004
FY 2005 Community Services Performance Contract
Exhibit F: Federal Compliances
Assurances Regarding Restrictions on the Use of Federal Block Grant Funds
The Board assures that it is and will continue to be in full compliance with the applicable provisions
of the Federal Mental Health Services and Substance Abuse Prevention and Treatment Block
Grants, including those contained in the General Requirements Document and the following
requirements. Under no circumstances shall Federal Mental Health Services and Substance
Abuse Prevention and Treatment Block Grant funds be used to:
1. provide mental health or substance abuse inpatient services~;
2. make cash payments to intended or actual recipients of services;
3. purchase or improve land, purchase, construct, or permanently improve (other than minor
remodeling) any building or other facility, or purchase major medical equipment;
4. satisfy any requirement for the expenditure of non-federal finds as a condition for the receipt of
federal funds;
5. provide individuals with hypodermic needles or syringes so that such individuals may use illegal
drugs;
6. provide financial assistance to any entity other than a publi6 or nonprofit private entity; or
7. pro~;~e~tment sergice:~*~ or
[Sourc~ 45 C~6.135] '!..:~ correctional institutions of the state.
June 25, 2004
Date
~ However, the Board may expend SAPT Block Grant funds for inpatient hospital substance
abuse services only when all of the following conditions are met:
a. the individual cannot be effectively treated in a community-based, non-hospital residential
program;
b. the daily rate of payment provided to the hospital for providing services does not exceed the
comparable daily rate provided by a community-based, non-hospital residential program;
c. a physician determines that the following conditions have been met: (1) the physician
certifies that the person's primary diagnosis is substance abuse, (2) the person cannot be
treated safely in a community-based, non-hospital residential program, (3) the service can
reasonably be expected to improve the person's condition or level of functioning, and (4) the
hospital-based substance abuse program follows national standards of substance abuse
professional practice; and
d. the service is provided only to the extent that it is medically necessary (e.g., only for those
days that the person cannot be safely treated in a community-based residential program).
[Source: 45 CFR § 96.135]
36. 04-30-2004
FY 2005 Community Services Performance Contract
Exhibit G: Local Government Acceptance of Funds and Board Approval of
Community Services Performance Contract
1. Name of Board: Blue Ridge Behavioral Healthcare
2. City or County designated as
as the Board's Fiscal Agent: City of Salem, Virginia
3~ Name of the Fiscal Agent's City Manager or County Administrator or Executive:
Name: Forest G. Jones Title: City Manager
4. Name of the Fiscal Agent's County/City Treasurer or Director of Finance:
Name: Frank P. Turk Title: Director of Finance
5. Name of the Fiscal Agent official to whom checks should be electronically transmitted:
Name:
Address:
Frank P. Turk
P. O. Box 869
Salem, VA 24153
~tle: Director of Finance
6. The Board's board of directors certifies that, to the best of its knowledge and belief, the data
and information in this performance contract are true and correct and that its entry into this
contract has been duly authorized by a formal vote of the board of directors in an open, public
meeting of the board. This signature affirms the board's approval of this performance contract.
Signature of Board Chairman
June 25, 2004
Date
7. This signature indicates receipt of a Board-approved copy of this performance contract and an
agreement by the Board's Fiscal Agent to accept state and federal funds from the Department
that are included in this contract.
Signature of Fiscal Agen~anager
June 25, 2004
Date
37. 04-30-2004
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August4,2004
File #60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36802-080204 authorizing acceptance of a
Criminal Justice Records System Improvement Grant, Grant No. 05-A4486CR03,
made to the City of Roanoke by the Commonwealth of Virginia Department of
Criminal Justice Services, and authorizing execution by the City Manager of the
conditions of the grant and other grant documents, in the amount of $72,323.00
(including the required local cash match of $18,081.00), such grant being more
particularly described in a letter from the City Manager under date of August 2,
2004, upon certain terms, provisions and conditions relating to receipt of said
funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
August4,2004
Page 2
pc:
The Honorable George M. McMillan, City Sheriff
Jesse A. Hall, Director of Finance
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
John A. Elie, Director, Technology
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of August, 200/~.
No. 36802-080204.
A RESOLUTION authorizing the acceptance of a Criminal Justice Records System
Improvement Grant, Grant No. 05-A4486CR03, made to the City of Roanoke by the
Commonwealth of Virginia Department of Criminal Justice Services, and authorizing the
execution by the City Manager of the conditions of the grant and other grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Commonwealth of
Virginia Department of Criminal Justice Services of the Criminal Justice Records System
Improvement Grant, No. 05-A4486CR03, in the mount of $72,323 (including the required local
cash match), such grant being more particularly described in the letter from the City Manager
dated August 2, 2004, upon the terms, provisions and conditions relating to the receipt of the
funds.
2. The local cash match shall be in the amount of $18,081.
3. The City Manager and the City Clerk are hereby authorized to execute, seal and
attest, respectively, all documents setting forth the conditions of Grant No. 05-A4486CR03 and
required to accept the grant.
4. The City Manager is further directed to furnish such additional information as
may be required by the Department of Criminal Justice Services in connection with the
acceptance of the foregoing grant or with such project.
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 4, 2004
File #60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36801-080204 establishing the Record
System Improvement Grant, and amending and reordaining certain sections of the
2004-200S General and Grant Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
August 4, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
The Honorable George M. McMillan, Sheriff
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
John A. Elie, Director, Technology
A. L. Gaskins, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of August, 2004.
No. 36801-080204.
AN ORDINANCE to establish the Record System Improvement Grant, amending
and reordaining certain sections of the 2004-2005 General and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General and Grant Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Inmate Phone Commissions
Transfer To Grant Fund
Grant Fund
Appropriations
Fees For Professional Services
Expendable Equipment
Publications & Subscriptions
Revenues
Record System Improvement FY 05-Local
Record System Improvement FY 05-Local (Grant)
Record System Improvement Grant FY 05-State
001-140-3310-2074 $ (9,040)
001-250-9310-9535 9,040
035-640-3411-2010 3,828
035-640-3411-2035 2,000
035-640-3411-2040 66,495
035-640-3411-3413 9,040
035-640-3411-3421 9,041
035-640-3411-3414 54,242
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokegov.com
August2,2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable
Honorable
Honorable
Honorable
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda McDaniel, Council Member
Brian J. Wishneff, Council Member
Subject: Records System Improvement
Continuation Grant Number:
05-A4486CR03
Dear Mayor Harris and Members of Council:
Background:
The Virginia Department of Criminal Justice Services (DCJS) provides grant
funding for the development and improvement of criminal justice records
systems. The Criminal Justice Records System Improvement grant provides
funds for automation of criminal justice systems, development of technology to
improve and enhance services to victims, development of interfaces that
facilitate exchange of information and assistance to localities in conversion to
Incident Based Reporting (IBR) systems.
In December 2001, DCJS awarded the Roanoke Police Department $165,400 to
automate IBR Field Reporting and data entry thereby ensuring quality current
data availability to officers and investigators. On June 21, 2004, DCJS awarded
the Roanoke Police Department $72,323 ($18,081 of which must be a cash
match from the City) to continue automation efforts for the IBR Field Reporting
system.
The success of this program is dependent upon the full transition of the Police
Department and the Sheriff's Office to the same criminal justice records system.
The grant funds will be used to create a seamless interface of the two agencies
and allow for data sharing through the purchase of additional Police-Pak
software licenses along with Jail-Pak and related start-up licenses, equipment,
and training.
Honorable Mayorand Members of Council
August2,2004
Page 2
The required cash match expense of $18,081 will be shared equally by the
Police Department and Sheriff's Office and is available in Police Department
account, 035-640-3302-2035, and Sheriff's Office account 001-024-3310-2074.
Recommended Action:
City Council accept the grant and authorize the City Manager to execute the
attached Statement of Grant Award/Acceptance.
Appropriate the $54,242 from the Criminal Justice Record System Improvement
Continuation Program and transfer $9,041 from the Police Department, account
035-640-3302-2035 (Federal Asset Forfeiture), and $9,040 from the Sheriff's
Office, account 001-024-3310-2074 (Inmate Phone Commission), to Grant Fund
account 035-640-3411 established by the Director of Finance in expenditure
accounts as follows:
Account
Obiect Code
Amount
Fees for Professional Services
Expendable Equipment
Publications & Subscriptions
2010 $3,828
2035 2,000
2040 66,495
Total
$72,323
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:mds
Attachments
c: Honorable George M. McMillan, City Sheriff Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, ACM for Community Development
John A. Elie, Director of Technology
A. L. Gaskins, Chief of Police
CM04-00135
Department of Criminal Justice Services
805EastBroadStreet, 10t~ Floor, Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee: Roanoke City Date: June 21, 2004
Grant Period: Grant Number:
From: 07/01/2004 Through: 06/30/2005 05-A4486CR03
Project Director Project Administrator Finnnee Officer
Lt. Bill Beason Ms. Darlene Bureham Ms. Ann Shawvcr
Lieutenant City Manager Grant Aecmt
Roanoke Police Department City of Roanoke City City of Roanoke
348 Campbell Avenue, S.W. 215 Church Avenue 215 Church Avenue
Roanoke, VA 24011 Roanoke, VA 24011 Roanoke, VA 24011
Phone: (540) 853-6507 Phone: (540) 853-2333 Phone: (540) 853-2970
Emall: bill_beason@ci.roanoke.va.us Email: darlene_bureham@ci.roanoke.va, us Email: ann_shawver@ci.roanoke.va.us
Grant Award Budget
DCJS Funds
Budget Categories Locality Match TOTALS
Federal General
Personnel $0 $0 $0 $0
Consultant $2,871 $0 $957 $3,828
Travel $0 $0 $0 $0
Equipment $1,500 $0 $500 $2,000
Indirect Cost $0 $0 $0 $0
Supplies/Other $49,871 $0 $16,624 $66,495
Totals $54,242 $0 $18,081 $72,323
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto.
Leonard G. Cooke, Director
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this
grant and agree to tho conditions pertaining thereto, this day of ,20
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
805 East Broad Street
Richmond, Virginia 23219
For the Criminal History Records Improvement Program - Localities Agencies
Subgrantee: Roanoke City Grant Number: 05-A4486CR03
Federal Catalog Number: 16.579
Title: Criminal Justice Record Systems Improvement Date: June 18, 2004
The following conditions are attached to and made a part of this grant award:
Federal grant funds may be used to pay no more than 75% of the total costs of any grant program, with 25% cash
match required from the local units of government. Each budget line-item within any grant program requires a 25%
cash match.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
4.
5.
6.
· to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
· to adhere to the approved budget contained in this aware and amendments made to it in accord with these terms
and conditions;
· and to comply with all terms, conditions and assurances either attached to this aware or submitted with the grant
application.
Grant funds, including matching funds, may only be expended and/or obligated during the grant period. All legal
obligations must be fulfilled no later than 90 days alter the end of the grant period.
The subgrantee agrees to submit such reports as requested by DCJS.
By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or
local funds that would, in the absence of this grant, be made available for the same purpose.
The subgrantee may use its own established travel rates if they have an established travel policy. If subgrantee does
not have an established policy, it must adhere to state travel policy and regulations. The state allows reimbursement
for aCtual reasonable expenses. The state allows .325 per mile for mileage. Transportation costs for air and rail
must be at coach rates.
Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the
subgrantee must report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the
expected staring date. If the project is not operational within 90 days of the start date, the subgrantee must obtain
approval in writing from the DCJS for a new implementation date or the DCJS may cancel and terminate the project
and redistribute the funds.
No amendment to the approved budget may be made without the approval of DCJS. No more than two (2)
budget amendments will be permitted during the grant period. Budget amendments must be requested using
the Grants Management Online Information System (GMIS), accompanied with a narrative. No budget
amendments will be allowed after April 30, 2005.
The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of ttds grant award.
All purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement
transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so
as to provide maximum open and free competition. An exemption to this regulation requires the prior approval of
the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to
the DCJS.
11.
Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including
assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds
are hired, supervised and evaluated in accord with the local government's established employment and personnel
policies; and assuring that all terms, conditions and assurances - those submitted with the grant application, and
those issued with this award - are complied with.
12.
Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the
local government must be pursuant to a written memorandum of understanding by which the implementing office or
department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation
notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for
compliance with all terms, conditions and assurances of the grant award.
PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects are deemed project
income. Project income must be reported on forms provided by DCJS. The following are examples of project
income: Service fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and
forfeited assets (cash personal or real property included).
13. Prior to ADCJS disbursing funds, the Subgrantee must comply with the following special conditions:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 4, 2004
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36803-080204 appropriating funds to the
Comprehensive Services Act program representing expenditures for troubled youth
and their families, revising revenue to be provided by the Department of Medical
Assistance, and amending and reordaining certain sections of the 2003-2004
General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
August 4, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of August, 2004.
No. 36803-080204.
AN ORDINANCE to appropriate funding to the Comprehensive Services Act
program for expenditures of troubled youth and their families and revise the revenue to be
provided by the Department of Medical Assistance, amending and reordaining certain
sections of the 2003-2004 General Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Medicaid Local Match (Social Services)
Foster Care
Natural Gas
Other Rental
Expendable Equipment (<$5,000)
Supplemental Security Income
A.D.C Foster Care 100%
Fees For Professional Services
Other Rental
Employee Programs
Revenues
CSA - State Supplemental
CSA - Vendor Refunds/Payment Cancel
CSA - Parental Support Co-payments
CSA - SSA, SSI or Other Payments
CSA - Child Support Collections
CSA - Prior Report IV-E Expense
001-630-5410-3133 $ 200,068
001-630-5410-3191 138,086
001-630-5311-2024 (28,090)
001-630-5311-3075 (10,000)
001-630-5313-2035 (14,000)
001-630-5313-3116 (55,000)
001-630-5314-3115 (78,000)
001-630-5315-2010 (27,245)
001-630-5316-3075 (17,000)
001-630-5318-2043 (20,000)
001-110-1234-0692 (17,209)
001-110-1234-1422 27,802
001-110-1234-1423 (1,665)
001-110~1234-1424 57,738
001-110-1234-1425 42,163
001-110-1234-1426 (20,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed W~th. ~
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
August 2, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Allocation
Subject: Comprehensive Services Act
Supplemental
Background:
The Comprehensive Services Act (CSA) which was established in 1993
provides residential and non-residential treatment services to troubled and
at-risk youth and to their families through a collaborative system of state
and local agencies, parents, and private sector providers. These services
include mandated foster care, certain special education services, and
foster care prevention. CSA also provides services to certain targeted non-
mandated populations.
Upon completion of the year end processing of transactions and various
accounting entries, CSA expenditures totaled $9,838,164 for FY 2004.
These expenditures exceed the current CSA budget of $9,500,000 by
$338,164. Program revenue from cost recoveries will be $106,038 higher
than anticipated, and state revenue will be $17,209 lower than anticipated.
This results in the need for $249,335 in additional local funds. The
additional funding is for mandated services for at-risk youth. Actual
expenditures are higher than anticipated primarily because of the local
match required for Medicaid eligible expenses.
Recommended Action:
The Honorable Mayor and Members of City Council
August 2, 2004
Page 2
Increase the General Fund Revenue estimate for CSA in the net
amount of $88,829 (an increase in revenues from charges for
services of $106,038 and a decrease in revenues from the
Commonwealth of $17,209) and appropriate funding to the
expenditure accounts outlined below.
· Transfer funding in the amount of $249,335 from the following
Department of Social Service accounts:
Natural Gas (001-630-5311-2024) - $28,090
Other Rental (001-630-5311-3075) - $10,000
Expendable Equipment (001-630-5313-2035) - $14,000
Supplemental Security Income (001-630-5313-3116) - $55,000
ADC Foster Care (001-630-5314-3115) - $78,000
Fees for Professional Services (001-630-5315-2010) - $27,245
Other Rental (001-630-5316-3075) - $17,000
Employee Programs (001-630-5318-2043) - $20,000
· Appropriate funding in the amount of $338,164 to the following
accounts:
Medicaid Local Match (001-630-5410-3133)- $200,078
Foster Care (001-630-5410-3191 ) - $138,086
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/fjd
C:
Mary F. Parker, City Clerk
William M Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager
Jane R. Conlin, Director Human Services/Social Services
Sherman M. Stovall, Director of Management and Budget
CM04-00141
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August 4, 2004
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36803-050204 appropriating funds to the
Comprehensive Services Act program representing expenditures for troubled youth
and their families, revising revenue to be provided by the Department of Medical
Assistance, and amending and reordaining certain sections of the 2003-2004
General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 2, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Jesse A. Hall
August 4, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of August, 2004.
No. 36803-080204.
AN ORDINANCE to appropriate funding to the Comprehensive Services ACt
program for expenditures of troubled youth and their .families and revise the revenue to be
provided by the Department of Medical Assistance, amending and reordaining certain
sections of the 2003-2004 General Fund Appropriations, and dispensing withthe second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2003-2004 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Medicaid Local Match (Social Services)
Foster Care
Natural Gas
Other Rental
Expendable Equipment (<$5,000)
Supplemental Security Income
A.D.C Foster Care 100%
Fees For Professional Services
Other Rental
Employee Programs
Revenues
CSA - State Supplemental
CSA - Vendor Refunds/Payment Cancel
CSA - Parental Support Co-payments
CSA - SSA, SSI or Other Payments
CSA - Child Support Collections
CSA - Prior Report IV-E Expense
001-630-5410-3133 $ 200,068
001-630-5410-3191 138,086
001-630-5311-2024 (28,090)
001-630-5311-3075 (10,000)
001.-630-5313-2035 (14,000)
001-630-5313-3116 (55,000)
001-630-5314-3115 (78,000)
001-630-5315-2010 (27,245)
001-630-5316-3075 (17,000)
001-630-5318-2043 (20,000)
001-110-1234-0692 (17;209)
001-110-1234-1422 27,802
001-110-1234-1423 (1,665)
001-110-1234-1424 57,738
001-110-1234-1425 42,163
001-110-1234-1426 (20,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed With.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~yWeb: www.roanokegov.conn
August 2, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Allocation
Subject: Comprehensive Services Act
Supplemental
Background:
The Comprehensive Services Act (CSA) which was established in 1993
provides residential and non-residential treatment services to troubled and
at-risk youth and to their families through a collaborative system of state
and local agencies, parents, and private sector providers. These services
include mandated foster care, certain special education services, and
foster care prevention. CSA also provides services to certain targeted non-
mandated populations.
Upon completion of the year end processing of transactions and various
accounting entries, CSA expenditures totaled $9,838,164 for FY 2004.
These expenditures exceed the current CSA budget of $9,500,000 by
$338,164. Program revenue from cost recoveries will be $106,038 higher
than anticipated, and state revenue will be $1 7,209 lower than anticipated.
This results in the need for $249,335 in additional local funds. The
additional funding is for mandated services for at-risk youth. Actual
expenditures are higher than anticipated primarily because of the local
match required for Medicaid eligible expenses.
Recommended Action:
The Honorable Mayor and Members of City Council
August 2, 2004
Page 2
Increase the General Fund Revenue estimate for CSA in the net
amount of $88,829 (an increase in revenues from charges for
services of $106,038 and a decrease in revenues from the
Commonwealth of $17,209) and appropriate funding to the
expenditure accounts outlined below.
Transfer funding in the amount of $249,335 from the following
Department of Social Service accounts:
Natural Gas (001-630-5311-2024) - $28,090
Other Rental (001-630-5311-3075) - $10,000
Expendable Equipment (001-630-5313-2035) - $14,000
Supplemental Security Income (001-630-5313-3116) - $55,000
ADC Foster Care (001-630-5314-3115) - $78,000
Fees for Professional Services (001-630-5315-2010) - $27,245
Other Rental (001-630-5316-3075) - $1 7,000
Employee Programs (001-630-5318-2043) - $20,000
· Appropriate funding in the amount of $338,164 to the following
accounts:
Medicaid Local Match (001-630-5410-3133) - $200,078
Foster Care (001-630-5410-3191 ) - $138,086
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/fjd
C:
Mary F. Parker, City Clerk
William M Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager
Jane R. Conlin, Director Human Services/Social Services
Sherman M. Stovall, Director of Management and Budget
CM04-O0141
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August5,2004
File #132-277-442
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council which was held on Monday, August 2, 2004,
Council Member Wishneff referred to an article written by Dan Kasey in a recent
edition of The Roanoke T/rnes in which it was noted that if certain actions are taken,
the City of Roanoke could have a national quality dirt bike track.
The matter was referred to you for report to Council.
MFP:ew
Sincerely,~_.~ ~ J'
Mary F. Parker, CMC
City Clerk
CITY OF RO_..ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
August5,2004
File #132-184
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council which was held on Monday, August 2, 2004,
Council Member Wishneff expressed concern with regard to the City's application of
the Family Leave Act.
You were requested to provide Council with a briefing at a future work session.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Darlene L. Burcham
August 6, 2004
Page 2
pc: Jesse A. Hall, Director of Finance
MARy F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
August6,2004
File #15-110-237
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Kathy S. Hill
509 Riverland Road, S. E.
Roanoke, Virginia 24014
Dear Ms, Hill:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, August 2, 2004, you were reappointed as a member of the Flood Plain
Committee, for a term ending June 30, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Flood Plain Committee.
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205,
Roanoke, Virginia 24006
Philip C. Schirmer, Engineer Liaison
Stephanie M. Moon, CMC, Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) g$3-2541
Fax: (540) 853-1 t45
E-mail: clerk~ci.roanoke.va.us
August 6, 2004
File #67-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Christene A. Montgomery
622-A Walnut Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Montgomery:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, August 2, 2004, you were appointed as a member of the Parks and
Recreation Advisory Board, to fill the unexpired term of S. James Sikkema,
resigned, ending March 31, 2005.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21S Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
H:'~oath and leaving service~Parks and Rec\Christene A. Montgomery oath letter.doc
Ms. Christene A. Montgomery
August 6, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Parks and Recreation Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Steven C. Buschor, Director, Parks and Recreation
Carl H. Kopitzke, Vice-Chair, Parks and Recreation Advisory Board,
23:~4 Martin Lane, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, Deputy City Clerk
H:\oath and leaving serviceLParks and RecXChnstene A. Montgomery oath letter.doc
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the second day of August, 2004, CHRISTENE A.
MONTGOMERY was appointed as a member of the Parks and Recreation
Advisory Board, to fill the unexpired term of S. James Sikkema, resigned, ending
March 31, 2005.
Given under my hand and the Seal of the City of Roanoke this sixth day of
Augu§t, 2004.
City Clerk
H:\oath and leaving service~Parks and Rec\Christene A. MontgomeD~ oath letter, doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Christene A. Montgomery, do solemnly swear (or affirm) that I will
support the Constitution of the United States of America and the Constitution of
the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as a member of the
Parks and Recreation Advisory Board, to fill the unexpired term of S. James
Sikkema, resigned, ending March 3:1, 2005, according to the best of my ability
(So help me God).
Subscribed and sworn to before me this day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
H:\oath and leaving service~Parks and Rec\Christene A. Montgomery oath letter.doc
MARY F. PARKER, CMC
Cily Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1 $36
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanokc.va~us
August 6, 2004
File #67-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Sharon L. Stinnette
1801 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Stinnette:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, August 2, 2004, you were appointed as a member of the Parks and
Recreation Advisory Board, to fill the unexpired term of Onzlee Ware, resigned,
ending March 31, 2005.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 4S6 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
H:\oath and leaving se~vice~Parks and Rec~Sharon L Stinnette oath letter.doc
Ms. Sharon L. Stinnette
August 6, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Parks and Recreation Advisory Board.
Sincerely,
City Clerk
CMC
MFP:ew
Enclosures
pc:
Steven C. Buschor, Director, Parks and Recreation
Carl H. Kopitzke, Vice-Chair, Parks and Recreation Advisory Board,
2314 Martin Lane, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, Deputy City Clerk
H:Xoath and leaving service~Parks and Rec~Sharon L. Stinnette oath letter.doc
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the second day of August, 2004, SHARON L.
STINNETTE was appointed as a member of the Parks and Recreation Advisory
Board, to fill the unexpired term of Onzlee Ware, resigned, ending March 31,
2005.
Given under my hand and the Seal of the City of Roanoke this sixth day of
August, 2004.
City Clerk
H:\oath and leaving service~Parks and Rec~Sharon L. Stinnette oath letter.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sharon L. Stinnette, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Parks and
. Recreation Advisory Board, to fill the unexpired term of Onzlee Ware, resigned,
ending March 3:~, 2005, according to the best of my ability (So help me God).
Subscribed and sworn to before me this__ day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
.,DEPUTY CLERK
H:\oath and leaving service~Parks and RecLgharon L. Stinnette oath letter.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: ($40) 853-2541
Fzx: (540) 853-1145
E-mail: clerk@ci.roanok¢.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
August 6, 2004
File #110-326
The Honorable C. Nelson Harris
3020 Spring Road, S. W.
Roanoke, Virginia 24015
Dear Mayor Harris:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, August 2, 2004, you were appointed as a member of the Roanoke
Valley Allegheny Regional Commission, to fill the unexpired term of Ralph K.
Smith, ending June 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
The Honorable C. Nelson Harris
August 6, 2004
Page 2
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 240:~0
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the second day of August, 2004, C. NELSON HARRIS
was appointed as a member of the Roanoke Valley Allegheny Regional
Commission, to fill the unexpired term of Ralph K. Smith, ending June 30,
2006.
Given under my hand and the Seal of the City of Roanoke this sixth day of
August, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Valley Allegheny Regional Commission, to fill the unexpired term of Ralph K.
Smith, ending June 30, 2006, according to the best of my ability (So help me
God).
Subscribed and sworn to before me this__ day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
N:\CKEW1 \oath and leaving servic e~R. oanoke Valley Alleghany Regional Commission~c nelson harris oath lefter.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va~us
August 4, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. George C. Miller
Mr. Charles A. Price, Jr.
Ms. Gwendolyn W. Mason
Mr. Gregory W. Feldmann
Mr. L. Thompson Hanes
Mr. Chad Van Hyning
Ms. Patricia Cronise
Ms. Marsha Combs
Mr. David B. Trinkle
Mr. Kermit E. Hale
Mr. Sherley E. Stuart
Mr. Jan P. Wilkins
Mr. John H. Parrott
Mr. Richard H. Kepley
Ladies and Gentlemen:
At the regular meeting of the Council of the City of Roanoke which was held on
Monday, August 2, 2004, you were appointed as members of the Stadium Study
Committee. Ms. Cronise and Mr. Kepley will be officially appointed on Monday,
August 16, 2004.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
As you know, the Mayor has called an organizational meeting of the committee
on Thursday, August 12, 2004, at 4:00 p.m., in the City Council's Conference
Room, Room 461, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc: Joyce Johnson, Secretary, Stadium Study Committee
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August4,2004
Mr. George C. Miller
3349 Kershaw Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Miller:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or'special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The 5tedium Study Committee is charged w/th assessing
the ath/etic fac///ty needs of the City. The Committee shaft review the feas/b///ty
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /urger crowds. The Committee shaft a/so review
other possib/e ath/etic faci/ity venues, inc/uding an outdoor track and/orations
as it deems appropriate. The Committee, with ass/stance of City staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report its
recommendation(s) regarding the renovation of ~/ictory Stadium and/or other
ath/etic fad/it/es to the City Counci/ w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\rnayor letters~victory stadium study committee letter 1.doc
Mr. George C. Miller
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Sincerely,
Mayor
Enclosure
N:~CKEWl\mayor letters\victory stadium study committee letter 1,doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August 4, 2004
Mr. Charles A. Price, Jr.
3101 Willow Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Price:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged w/th assessing
the ath/etic fac//ity needs of the City. The Committee sha// review the feasibi/ity
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other poss/b/e ath/etic faci//ty venues, /nc/ud/n9 an outdoor track and/ocations
as it deems appropriate. The Committee, with ass/stance of City staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac/i/ties to the City Counc// within n/ne months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\mayor letters~victory stadium study committee letter 1.doc
Mr. Charles A. Price, Jr.
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:~CKEWl\mayor letters\victor7 stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE (540)853-2444
FAX: (540) 853-1145
August4,2004
Ms. Gwendolyn W. Mason
3122 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Ms. Mason:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged with assessing
the athletic facility needs of the City. The Committee shall review the feasibility
of renovating Victory Stadium for use as an athletic facility and venue for events
that need to accommodate larger crowds. The Committee shall a/so review
other possible athletic facility venues, including an outdoor track and locations
as it deems appropriate. The Committee, with assistance of City staff, shall
recommend consultants needed to perform its duties. The Committee shall
supervise the work of the consultant. The Committee shall report its
recommendation(s) regarding the renovation of Victory Stadium and/or other
athletic facilities to the City Council w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:~rnayor lettars~victory stadium study committee letter 1,doc
Ms. Gwendolyn W. Mason
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:\CKEWl\mavor letters\victory stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August4,2004
Mr. Gregory W. Feldmann
2521 Robin Hood Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Feldmann:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged with assessing
the ath/et/c faci//ty needs of the City. The Committee shah review the feasibility
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /arger crowds. The Committee shaH a/so review
other possib/e ath/etic faci/ity venues, inc/uding an outdoor track and/ocations
as it deems appropriate. The Committee, with ass/stance of City staff, shaH
recommend consu/tants needed to perform its duties. The Committee shaH
supervise the work of the consu/tant. The Committee shah report its
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/etic faci/ities to the City Counci/ within nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\rnayor letters\victory stadium study committee letter 1.doc
Mr. Gregory W. Feldmann
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N;~CKEWl\mavor lettem\victo~y stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853- I 145
August4,2004
Mr. L. Thompson Hanes
1036 Oakwood Drive, S. W.
Roanoke, Virginia 24015
540-342-8085 (h)
Dear Mr. Hanes:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of' professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is char~led w/th assessing
the athletic facility needs of the City. The Committee shall review the feasibility
of renovating Victory Stadium for use as an athletic facility and venue for events
that need to accommodate larger crowds. The Committee shah a/so review
other possible athletic fad/ity venues, inc/udin~t an outdoor track and locations
as it deems appropriate. The Committee, with assistance of City staff, shah
recommend consultants needed to perform /ts duties. The Committee shah
supervise the work of the consultant. The Committee shah report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
athletic fac/lit/es to the City Council w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:~mayor letters~victory stadium study committee letter 1.doc
Mr. L. Thompson Hanes
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:\CKEWl\mayor letters~victory stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-I 594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
August4,2004
Mr. Chad Van Hyning
2101 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Van Hyning:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged with assessing
the ath/etic faci/ity needs of the City. The Committee sha// review the feasibi//ty
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other possib/e ath/etic faci/ity venues, inc/uding an outdoor track and/ocations
as it deems appropriate. The Committee, with assistance of City staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac/fit/es to the City Counci/ within nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:~mavor letters\victor,' stadium study committee letter 1.doc
Mr. Chad Van Hyning
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:\CKEWl~mayor letters\victory stadium study committee letter 1,doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
August 4, 2004
Ms. Marsha Combs
3627 Dogwood Lane, S. W.
Roanoke, Virginia 24015
Dear Ms. Combs:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged w/th assessing
the athletic facility needs of the City. The Committee shall review the feasibility
of renovating Victory Stadium for use as an athletic facility and venue for events
that need to accommodate larger crowds. The Committee shah also review
other possible athletic facility venues, including an outdoor track and locations
as it deems appropriate. The Committee, with assistance of City staff, shah
recommend consultants needed to perform its duties. The Committee shall
supervise the work of the consultant. The Committee shah report its
recommendation(s) regarding the renovation of Victory Stadium and/or other
athletic facilities to the City Council within nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:~mayor lettem~victoPj stadium study committee letter 1.doc
Ms. Marsha Combs
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Sincerely,
C. Nelson Harris
Mayor
Enclosure
N:~CKEWl\mavor letters\victory stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
· FAX: (540) 853-1145
August4,2004
Mr. David B. Trinkle
2855 South Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Trinkle:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged with assessing
the ath/etic faci/ity needs of the City. The Committee sha// review the feas/b///ty
of renovating Victory Stadium for use as an ath/etic fac///ty and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other poss/b/e arb/eric fac///ty venues, inc/ud{ng an outdoor track and/ocat/ons
as it deems appropriate. The Committee, w/th ass/stance of City staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recomrnendat/on(s) regarding the renovation of Victory Stadium and/or other
ath/etic fad/it/es to the City Counc// within n/ne months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\mayor lettem~victo~ stadium study committee letter 1.doc
Mr. David B. Trinkle
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Sincerely,
C. Nelson Harris
Mayor
Enclosure
N:\CKEW1 ~rnayor lettersWictory stadium study committee letter 1 .doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August 4, 2004
Mr. Kermit E. Hale
2222 Blenheim Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Hale:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is chaQFed w/th assessing
the ath/et/c fac///ty needs of the City. The Committee sha// review the feas/b///ty
of renovating Victory Stadium for use as an ath/et/c fac///ty and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other poss/b/e ath/et/c faci/ity venues, inc/udin~ an outdoor track and/ocations
as it deems appropriate. The Committee, with ass/stance of City staff, sha//
recommend consu/tants needed to perform its duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac/i/ties to the City Counc// within nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:~nayor le[ters~victory stadium study committee letter 1.doc
Mr. Kermit E. Hale
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Sincerely,
Mayor
Enclosure
N:~CKEWl\mayor letters\victoB' stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
August4,2004
Mr. Sherley E. Stuart
3774 Laurel Ridge Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Stuart:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charEed with assess/nE
the athletic facility needs of the City. The Committee shah review the feasibility
of renovating Victory Stadium for use as an athletic faci//ty and venue for events
that need to accommodate /arger crowds. The Committee shah a/so review
other possible athletic faci/ity venues, inc/uding an outdoor track and/ocat/ons
as it deems appropriate. The Committee, w/th assistance of City staff, shah
recommend consu/tants needed to perform /ts duties. The Committee shah
supervise the work of the consu/tant. The Committee shah report /ts
recommendation(s) regard/nE the renovation of Victory Stadium and/or other
athletic fac/fit/es to the City Counci/ w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:lmayor lettem\victory stadium study ~ommittee letter 1,doc
Mr. Sherley E. Stuart
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:\CKEWl\mayor lettem\victory stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
August4,2004
Mr. Jan P. Wilkins
505 Woods Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Wilkins:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged with assessing
the ath/etic faci/ity needs of the City. The Committee sha// review the feasibi/ity
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other possib/e ath/et/c faci/ity venues, inc/uding an outdoor track and/ocations
as it deems appropriate. The Committee, with ass/stance of City staff, sha//
recommend consu/tants needed to perform its duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/etic faci/it/es to the City Counci/ w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\mayor letters\victory stadium study committee letter 1.doc
Mr. Jan P. Wilkins
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N:\CKEWl\mavor letters\victory stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
IELEPHONE: (540) 853-2444
FAX: (540) 853- I 145
August4,2004
Mr. John H. Parrott
714 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Parrott:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is charged w/th assessing
the ath/etic faci//ty needs of the City. The Committee sha// review the feas/b//ity
of renovating Victory Stadium for use as an ath/etic faci/ity and venue for events
that need to accommodate /arger crowds. The Committee sha// a/so review
other possib/e ath/etic faci/ity venues, inc/uding an outdoor track and/ocations
as it deems appropriate. The Committee, with ass/stance of City staff, sha//
recommend consu/tants needed to perform its duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report its
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac/i/ties to the City Counc// w/thin nine months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A.list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
H:\mayor letters\victory stadium study committee letter 1.doc
Mr. John H. Parrott
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Sincerely,
on Harris
Mayor
Enclosure
N:\CKEWI~a'/or letters\victorY stadium study committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
August4,2004
Richard H. Kepley
550 Kepplewood Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Kepley:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Stud)/Committee is charged w/th assessing
the ath/et/c faci/it)/ needs of the C/t)/. The Committee sha// review the feas/b///t)/
of renovating Victor)/Stadium for use as an ath/et/c fac//ity and venue for events
that need to accommodate /urger crowds. The Committee sha// a/so review
other possib/e ath/etic faci//ty venues, /nc/uding an outdoor track and/ocat/ons
as it deems appropriate. The Committee, with ass/stance of C/t)/ staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee sha// report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac/fit/es to the City Counc// w/thin n/ne months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
N:~CKEW1 tmayor ~ttars~victory stadium study committee letter 1 .doc
Mr. Richard H. Kepley
August 4, 2004
Page 2
Please complete the enclosed application and return to the City Clerk in the
encl6sed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
Mayor
N:\C}(EW%mavor letters\victo~ stadium stud'~ committee letter 1.doc
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011 - 1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August4,2004
Patricia Cron/se
4001 Lake Drive, S. W.
Roanoke, Virginia 24018
Dear Ms. Cron/se:
On behalf of the members of the City Council, I want to thank you for your
willingness to serve as a member of the Stadium Study Committee. This is a
most important endeavor, and the Council has been very thoughtful in
determining the Committee's membership. As you will soon find out, the
Committee consists of persons with a diversity of professional backgrounds,
expertise, and athletic or special events experience that will produce synergy in
moving forward on the assigned task.
At the Council meeting on August 2, the Council adopted the following as the
Committee's charge: The Stadium Study Committee is char~ed w/th assess/n~l
the ath/etic faci/ity needs of the City. The Committee sha// review the feas/b///ty
of renovating Victory Stadium for use as an ath/et/c fac///ty and venue for events
that need to accommodate /urger crowds. The Cornnrn/ttee sha// a/so review
other poss/b/e ath/et/c faci//ty venues, /nc/ud/ng an outdoor track and/orations
as it deems appropriate. The Committee, w/th assistance of City staff, sha//
recommend consu/tants needed to perform /ts duties. The Committee sha//
supervise the work of the consu/tant. The Committee shaft report /ts
recommendation(s) regarding the renovation of Victory Stadium and/or other
ath/et/c fac//it/es to the City Counci/ w/thin n/ne months of the Committee's
appointment. The Council will also make certain that the Committee has the
necessary clerical and staff support. A list of Committee members has been
attached, noting that Council is awaiting confirmation from two nominees of
their willingness to serve. Please know that you will receive in the very near
future a notice regarding the Committee's initial meeting as soon as those
arrangements have been finalized.
N:~CKEWl~mayor letters~victory stadium study committee letter 1.doc
Ms. Patricia Cronise
August 4, 2004
Page 2
Pleas.e complete the enclosed application and return to the City Clerk in the
enclosed, postage paid envelope.
I thank you in advance for your time, energy and commitment to serve our City
in this capacity. If I can be of assistance, please do not hesitate to call on me.
With best personal regards, I am
CNH:ew
Enclosure
Sincerely,
C. Nelson Harris
Mayor
N'lCKFWllm~vnr I~fl~rs~victorv stadium study committee letter 1.doc