HomeMy WebLinkAboutCouncil Actions 09-07-04Wishne££
$6824-090704
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 2004
9.'00 A.M.
ROOM 159
AGENDA
Call to Order--Roll Call. (Mayor Harris arrived late.)
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, and to
interview applicants for vacancies on the Roanoke Redevelopment and
Housing Authority, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
Approved (6-0)
File #110-132
Acommunication from the City Manager requesting that Council convene in
a Closed Meeting to discuss disposition of publicly-owned property, where
discussion in open meeting would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711
(A)(3), Code of Virginia (1950), as amended.
Approved (6-0)
File #132
Items listed on the 2:00 p.m. Council docket requiring
discussion/clarification, and additions/deletions to the 2:00 p.m. agenda.
(15 minutes)
Topics for discussion by the Mayor and Members of Council. (15 minutes)
Topics for discussion at the joint meeting of Council and the
Roanoke Redevelopment and Housing Authority on Thursday,
October 7, 2004, at 12:00 noon.
· Topics for discussion at the joint meeting of Council and the
School Board on Monday, November 1,2004, at 9:00 a.m.
Mayor Harris entered the meeting.
Briefings:
· First Street Bridge - 15 minutes
· Changes to the Tax Abatement Program - 30 minutes
· HUD Policy Update - 15 minutes
· Issuance of Bonds (Director of Finance) - 15 minutes
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
12:00 NOON IN ROOM 159 FOR A MEETING WITH CONGRESSMAN
BOB GOODLA'I-FE.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 2004
2.'00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. (All Council Members were present.)
The Invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, September 9,
2004, at 7:00 p.m., and Saturday, September 11, 2004, at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing
impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW. ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLO~-I'ED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-I'ED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-fEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEGOV.COM, TO OBTAIN
AN APPLICATION.
2. PRESENTATIONS AND ACKNOWI Fr3GEMENTS:
A Resolution memorializing the late (Mrs.) Christine Lea.
Adopted Resolution No. 36824-090704. (6-0- Council Member
Lea abstained from voting.)
File #367
4
Recognition of City employees returning from active duty as Army National
Guard, Air Force Air National Guard, and Army, Navy, Air Force and Marine
Corps Reservists who served their country during "Operation Iraqi Freedom".
Adopted Resolution No. 36825-090704. (7-0)
File #80-184
Proclamation declaring Thursday, September 16, 2004 as Friends of the
Library Day.
File #3-323
Presentation by Vice Mayor Beverly T. Fitzpatrick, Jr., of a proclamation
declaring September 7, 2004, as C. Nelson Harris Day in recognition of the
Mayor's 40th birthday on August 21,2004.
File #3-132
=
CONSENT AGENDA
Approved (7-0)
ALL MA'I-rERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the special meeting of Council held on Tuesday, July 6,
2004; the organizational meeting and the regular meeting of Council held
on Tuesday, July 6, 2004, recessed until Friday, July 16, 2004, and recessed
until Monday, July 19, 2004; and the regular meetings of Council held on
Monday, July 19, 2004, and Monday, August 2, 2004.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
C-2 Minutes of the Audit Committee meeting held on Monday, August 16,
2004.
C-3
RECOMMENDED ACTION: Received and filed.
File #10-110
Minutes of the Greater Roanoke Transit Company Audit Committee
meeting held on Monday, August 16, 2004.
RECOMMENDED ACTION: Received and filed.
File #55-110
C-4
C-5
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, September 20, 2004, at 7:00 p.m., or
as soon thereafter as the matter may be heard, to consider an adjustment to
the City of Roanoke Fiscal Year 2004-2005 Budget.
RECOMMENDED ACTION: Concur in the request.
File #60-132
A communication from Kenneth S. Cronin, Secretary, Personnel and
Employment Practices Commission, advising of the resignation ofTamara S.
Asher as a member of the Personnel and Employment Practices Commission.
RECOMMENDED ACTION:
File #110-202
Accept resignation and
file communication.
receive and
C-6
C-7
A communication from Herbert C. Berding, Jr., tendering his
resignation as a member of the Flood Plain Committee.
RECOMMENDED ACTION: Accept resignation
file communication.
File #110-237
and receive and
Qualification of the following persons:
C. Nelson Harris, Brenda L. McDaniel and William D. Bestpitch
to fill unexpired terms of office on the Roanoke Valley
Allegheny Regional Commission, ending June 30, 2006;
6
Sharon Hicks as a member of the Youth Services Citizen Board,
for a term ending May 31, 2007;
Herbert D. McBride as a member of the Roanoke Public Library
Board, for a term ending June 30, 2007; and
Christene A. Montgomery and Sharon L. Stinnette to fill
unexpired terms of office on the Parks and Recreation Advisory
Board, ending March 31, 2005.
RECOMMENDED ACTION: Received and filed.
File #67-110-304-323-326
REGULAR AGENDA
4. PUBLIC HEARINGS:
Approval of the City's issuance of general obligation bond or bonds,
in an amount estimated not to exceed $1,300,000.00 for the purpose
of financing certain capital improvements for Lincoln Terrace
Elementary School. Kenneth F. Mundy, Jr., Executive Director of Fiscal
Services, Roanoke City Schools, Spokesperson.
No action was taken.
File #53-467
5. PETITIONS AND COMMUNICATIONS:
Recommendation from the Commonwealth's Attorney in connection
with acceptance of Victim/Witness grant funds, in the amount of
$107,201.00; and acommunication from the City Manager concurring
in the recommendation.
Adopted Budget Ordinance No. 36826-090704
Resolution No. 36827-090704. (7-0)
File #60-133-236
and
6. REPORTS OF OFFICERS:
7
a. CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
Acceptance of a Rescue Squad Assistance Fund Grant from the
Virginia Department of Health, Office of Emergency Medical
Services, in the amount of $40,982.00; and appropriation of
funds.
Adopted Budget Ordinance No. 36828-090704 and
Resolution No. 36829-090704. (7-0)
File #60-236-354
Acceptance of Juvenile Accountability Block Grant One-Time
Special Funding Initiative Funds from the Virginia Department
of Criminal Justice Services, in the amount of $8,333.00; and
appropriation of funds.
Adopted Budget Ordinance No. 36830-090704 and
Resolution No. 36831-090704. (7-0)
File #5-60-236
Acceptance of a Local Law Enforcement Block Grant from the
Bureau of Justice Assistance, in the amount of $51,017.00; and
appropriation of funds.
Adopted Budget Ordinance No. 36832-090704 and
Resolution No. 36833-090704. (7-0)
File #5-60-236
Appropriation of $383,810.00 in connection with the Western
Virginia Workforce Development Board Workforce Investment
Act programs.
Adopted Budget Ordinance No. 36834-090704 (7-0)
File #60-236-246
8
Acceptance of a sub-award from Virginia Commonwealth
University, in the amount of $401,691.00, in connection with
the Virginia Institute for Social Services Training Activities
Program (VISSTA).
Adopted Budget Ordinance No. 36835-090704 and
Resolution No. 36836-090704. (7-0)
File #60-72
Adoption of the Solid Waste
authorization for submittal to the
Environmental Quality.
Management Plan and
Virginia Department of
Adopted Resolution No. 36837-090704. (7-0)
File #144
Adoption of a resolution requesting the Virginia Department of
Transportation to establish an urban system highway project
for improvements to the First Street Bridge, for inclusion in the
State's Six-Year Improvement Program.
Withdrawn by the City Manager.
Execution of a 2004-2005 CDBG/HOME Agreement with the
Roanoke Redevelopment and Housing Authority to conduct
housing activities approved in the Consolidated Plan.
Adopted Resolution No. 36838-090704. (7-0)
File #1 78-236
Execution of an agreement with Norfolk Southern Railway
Company, in connection with the proposed reconstruction of
the First Street Bridge.
Adopted Ordinance No. 36839-090704. (7-0)
File #102-223
9
10. Amendment of the City Code to combine the Human Resources
Advisory Board and the Human Services Committee.
Adopted Ordinance No. 36840-090704. (7-0)
File #24-318
DIRECTOR OF FINANCE:
1. Financial Report for the month of July 2004.
Received and filed.
File #10
7. REPORTS OF COMMI'I-I'EES:
A communication from the Roanoke City School Board requesting
appropriation of $1,139,814.00 from the 2004-2005 Capital
Maintenance and Equipment Replacement Fund; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Budget Ordinance No. 36841-090704. (7-0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
A resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session and meetings of the Urban
Section of the Virginia Municipal League and designating a Staff
Assistant for any meetings of the Urban Section, in connection with
the Annual Virginia Municipal League Conference to be held on
October 3 - 5, 2004, in Alexandria, Virginia.
Adopted Resolution No. 36842-090704. (7-0)
File #1 7
l0
A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Meeting of the National League of
Cities on Saturday, December 4, 2004, in Indianapolis, Indiana.
Adopted Resolution No. 36843-090704. (7-0)
File #228
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Cutler commended the City's Department
of Parks and Recreation in connection with a recent
newspaper tabloid tha.t, was included in The
T/roes, and called specific attention to an article regarding
the City's Urban Forestry Program, an article entitled,
"Roanoke in Bloom" which lists plants that will thrive in the
City of Roanoke, and an article on Roanoke Valley
watersheds.
File #67-132
Council Member Dowe recognized former Council Members
William Bestpitch, William Carder and Linda Wyatt who
served on City Council at the time that Council voted to
award full pay to City employees called to active military
duty.
File #] 32-] 84
Vice-Mayor Fitzpatrick commended all City employees who
are responsible for maintaining entrances to the City. He
called attention to the need to erect signs at entrances to
the City indicating that the City of Roanoke is a five time
All America City and the City's new branding logo should
be displayed.
File #132-184
]!
Council Member Lea extended an invitation to Roanoke's
citizens to attend the Fifth Western Virginia Education
Classic Football Game to be held on Saturday,
September 11, 2004, at Victory Stadium at which time
public safety personnel will be recognized as well as a local
citizen who lost his life during the bombing of the
Pentagon on September 11, 2001. He expressed
appreciation to City staff for their assistance in connection
with the event.
File #388
Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
Expiration of the two-year terms of office of William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; Troy A. Harmon,
Municipal Auditor; and Mary F. Parker, City Clerk, on September 30,
20O4.
Reappointed for terms
September 30, 2006.
File #1-38-83-280
of two years, each, ending
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-i'ERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MA'I fERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Mr. James R. Justice, 3659 Peakwood Drive, S. W., spoke in
connection the process regarding the Wilton development off
Peakwood Drive, S. W.
File #66-1 78-252
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., expressed
concern that no public hearing has been held on the First Street
Bridge project which could cost in excess of $2 million.
File #102
12
Mr. Robert E. Gravely, 729 Loudon Avenue, N. W., advised that
the focus of Council should be on the rights of the citizens of
Roanoke, an inequitable pay scale among City employees,
educating welfare recipients which will lead to a life of self-
sufficiency, and caring for Roanoke's elderly population.
File #18-184
Ms. Helen E. Davis, 35 Patton Avenue, N. E., spoke in support of
making the First Street Bridge a pedestrian bridge. She spoke
against implementation of any program that honors local
Roanoke citizens in conjunction with Dr. Martin Luther King, Jr.,
because the focus should be solely on naming the bridge in
memory of Dr. King. She requested that citizens be given at
least one minute to make remarks at 9:00 a.m. Council work
sessions.
File #102
12. CITY MANAGER COMMENTS:
The City Manager welcomed Rolanda Russell, Assistant City
Manager for Community Development, who has been on medical
leave.
The City Manager advised that the City's new website was
activated on Saturday, September 4, 2004, and contains new and
improved features.
The City Manager advised that the City of Roanoke w!ll be
recognized at the Annual Conference of the Virginia Municipal
League on October 3-5 in Alexander, Virginia, for the Southeast
By Design program.
File #1 7-184-301
CERTIFICATION OF CLOSED SESSION. (7-0)
The following persons were appointed/reappointed to certain
authorities, boards, commissions and committees:
Roanoke Public Library Board
File #15-110-323
Lauren Saunders and Owen
C. Schultz for terms ending
June 30, 2007.
Youth Services Citizen Board
File #15-110-304
JoAnn Edmunds and
Sherman P. Lea, Jr., for terms
ending May 31,2006.
Parks and Recreation Advisory
Board
File #15-67-110
Roger B. Holnback for a term
ending March 31, 2007.
Industrial Development
Authority
File #15-110-207
Charles E. Hunter, III, for a
term ending October 20,
2008.
Blue Ridge Soil and
Water Conservation
District, Board of Directors
File #110-251
Broaddus C. Fitzpatrick and
John P. Bradshaw, Jr.
Roanoke Neighborhood
Advocates
File #15-110-448
Althea Pilkington for a term
ending June 30, 2006.
Roanoke Redevelopment and
Housing Authority
File #15-110-1 78
Anita Powell for a term
ending August 31,2008.
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 2401 I- 1594
IELE?HONE (540) 853-2444
FAX (540) 853-1145
September 7, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.corn
September 7, 2004
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended.
Sincerely,
City Manager
DLB/f
C'
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www. roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
SubJect: First Street Bridge
This is to request space on Council's regular agenda for a 1 5 minute
presentation on the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
C'
City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
Subject:
Changes to the Tax
Abatement Program
This is to request space on Council's regular agenda for a 30 minute
presentation on the above referenced subject.
Respectfully submitted,
City Manager
DLB:sm
C:
City Attorney
Director of Finance
City Clerk
REAL ESTATE TAX
ABATEMENT PROGRAM
RESIDENTIAL ! COMMERCIAL
EXEMPTION ON CERTAIN
REHABILITATED REAL PROPERTY
·
GOALS OF THE TAX
ABATEMENT PROGRAM
· Encourage Renovation of Real Property
· Revitalize Aging and Deteriorating Structures
· Improve Quality, Condition, and Appearance
of Neighborhoods
· Encourage Home Ownership
· Reduce the Number of Multi-Family Units
1
BACKGROUND / OVERVIEW
· Established Rehab Program in 1981
· Revised Rehab Program in 2000
· Establish a Marketing Program
· Eliminate Conversion of Single Family to
Multi-Family Units
· Target Neighborhoods - (Historical,
Conservation and Rehab Districts)
· Length of Exemption °
· Establish a Timeline for Rehab Completion
REHAB PROGRAM
(FY 2003- 2004)
· Total Number in the Active Rehab Program
· 242 applicants
· Number of Commercial Properties
· 61 Commercial Parcels
· Number of Residential Properties
· 109 Single Family Parcels
· Number of Multi-Family Properties
· 72 Multi-Family Parcels
2
MAJOR
RESIDENTIAL NEIGHBORHOODS
PARTICIPATING
(FY 2003- 2004)
NBHD
NO. OF REHAB PROPERTIES
OLD SOUTHWEST 111
GILMER/MELROSE
RUGBY 18
BELMONT 16
HURT PARK 12
MAJOR COMMERCIAL
NEIGHBROHOODS
PARTICIPATING
(FY 2003 - 2004)
NBHDS
DOWNTOWN
OLD SW
GILMER
HARRISON
GRANDIN RD
HURT PARK
NO. OF REHAB PROPERTIES
34
13
3
3
3
3
RESIDENTIAL AVERAGES
$2o,ooo
$o
Residential Rehab Averages
I· AVG B/F VALUE · AVG AFTER VALUE1
INCREASE IN RESIDENTIAL
ASSESSED VALUE
Average increase in Residential Assessed
Vatue
4
COMMERCIAL AVERAGES
Commercial Rehab Averages
$3,000,000 /
$2,500,000
$2,0O0,000
$1,500,000
$1,000,000
$500,000
$0
2000 200~ 2002 2003
Years
] m AVG a/F VALUE · AVG AFTER VALUE1
INCREASEIN COMMERCIAL
ASSESSED VALUE
1400%
5
What's Working and
What's Not?
WORKING
NOT WORKING
· Marketing Program
· Targeting
Neighborhoods
· Eliminate Conversion of
SF to MF
· 40% & 60% of value
· Timeline of completion
· Educate More
Neighborhoods
· Cap assessed values
· Multi- Use Bldgs
· SF restrictions have
limitations
· Bldgs < $5000
REVIEW OF PROPOSED
GUIDELINES
· Eligibility of Residential Real Property
Maximum assessed value of structure, prior to rehabilitation, of no more than $200,000
No limitations on additional square footage
Demolition/Reconstruction options for properties < $5,000
· Eligibility of Commercial or Industrial Real Property
No limitations on additional square footage
· Multi-Use Buildings
· Application Fee
Additional fee for each new tax map number created as the result of a conversion
6
NEXT STEPS:
· Council Concurrence
· Amendment to City Code
· Administrative measures to refine
the adopted changes in the
program
ANY QUESTIONS?
7
PROPOSED TAX EXEMPTION GUIDELINES FOR REHABILITATED REAL PROPER'fY
IN THE CITY OF ROANOKE
Current Guidelines Proposed Guidelines
Eligibility of -- Structure must be no less than 25 -- Structure must be no less than 25
Residential Real yrs old yrs old and for sin~
Property structures, they must have an
assessed value, prior to substantial
rehabilitation or renovation, of no
more ~
-- Assessed value must be increased -- Assessed value must be increased
no less than 40% no less than 40%
-- Total sq. footage must not be -- No restrictions on increasinq square
increased by more than 15% footaqe
-- 8e designed for residentia~ use after - 8e designed for residential use after
completion of improvement completion of improvement
-- Residential use shal~ include single- -- Residential use shall include sinqle-
family dwellings, duplexes, family dwellinQs, duolexes,
multifamily dwellings, apartments, multifamily dwellinq units, and
and townhouses. Any property, the townhouses. For any property, thp
use of which is partially residential use of which is partially residential
and partially commercial or industrial, and partially commercial or industrial,
shall be treated as residential in its the residential portion must meet the
entirety for purposes of this division, eliqibility requirements (shown on th/~
pace) for residential real property,
and the commercial portion must
meet the eliqibility requirements
(shown on next paqe of th/~
document) for commercial or
industrial real property. The Dept of
Real Estate Valuation will determine
how to allocate the current assessed
value of the property between the
residential and commercial portions
~rior to the start of the rehabilitation
or renovation effort
-- Be improved without increasing the -- Be improved without increasing the
current # of dwelling units current # of dwelling units
-- The exemption shall not apply when -- The exemption shall not apply when
any existing structure is demolished any existing structure is demolished
or razed and a replacement structure or razed and a replacement structure
~s constructed is constructed unless the assessed
value of the existinq structure is
below $5,000. The replacement
structure must be a sinqle family
home, and it must have an assessed
value no less than 120% of the median
value of dwellinq units in the
neiqhborhood. The exemption shall
.not apply when any structure
demolished is a reqistered VA
Current Guidelines Proposed Guidelines
landmark or is determined by the
Dept of Historic Resources to
contribute to the siqnificance of a
registered historic district.
Eligibility of -- Structure must be no less than 25 -- Structure must be no less than 25
Commercial or yrs old yrs old
Industrial Real
Property -~ Assessed value must be increased -- Assessed value must be increased
no less than 60% no less than 60%
-- Total sq. footage must not be -- No restrictions on increasing square
~ncreased by more than 15% footage
-- Be designed for coml. or industrial -- Be designed for coml. or industrial
use after completion of improvement use after completion of improvement
If an exemption is qranted under thi~
Division of the City Code, no other
exemption, including ones under
Divisions 5A and 5B reqardinq real
property located in an enterprise
zone, will be granted even if the use
chanqes
-- The exemption shall not apply when -- The exemption shall not apply when
any existing structure is demolished any existing structure is demolished
or razed and a replacement structure or razed and a replacement structure
~s constructed ~s constructed
Amount of -- The difference in the appraised -- The difference in the appraised
Exemption value of the structure immediately value of the structure immediately
before rehab and immediately after before rehabilitation, renovation, or
rehab replacement and immediately after
rehabilitation, renovation, or
replacement
-- This amt only, on a fixed basis, ~- This amt only, on a fixed basis,
shall be the exemption, shall be the exemption,
notwithstanding subsequent notwithstanding subsequent
assessment or reassessment assessment or reassessment
2
Current Guidelines Proposed Guidelines
Length of -- Exemption shall begin on 7/1 of the -- Exemption shall begin on 7/1 of the
Exemption tax yr following completion of the tax yr following completion of the
rehab and shall run with the real rehabilitation, renovation, or
estate for 5 yrs replacement and shall run with the
real estate for 5 yrs
-- Only 1 exemption may be applicable -- Only 1 exemption may be applicable
to any structure at any point in time to any structure at any point in time
-- If the structure has been designated -- If the structure has been designated
with either H-l, Historic District, or H- with either H-l, Historic District, or H-
2, Neighborhood Preservation District, 2, Neighborhood Preservation District,
zoning overlay designations, or is zoning overlay designations, or is
located in an area designated as located in an area designated as
conservation area or a rehab district conservation area or a rehab district
of the City, then the exemption shall of the City, then the exemption shall
run with the real estate for 10 yrs run with the real estate for ]0 yrs
-- An additional 5 yr period shall apply -- An additional 5 yr period shall apply
to any residential structure that will to any residential structure that will
have at least a 50% net reduction in have at least a 50% net reduction in
the # of dwelling units after°rehab the # of dwelling units after
rehabilitation, renovation, or
replacement
Application Fee ;50 $50, however if a property is being
converted and additional tax map #'~
will be created, an application fee of
$50 will be required for each new tax
map number as each one will be
considered a separate property
Timeframe for -- Improvements must be completed -- Improvements must be completed
Rehabilitation within 2 yrs after the date of the filing within 2 yrs after the date of the filing
Completion of the application for exemption of the application for exemption
C:\Tax Exem ptRe habPropRoke2 .doc
3
VALUE NUMBER PERCENTAGE VALUE PERCENTAGE
0.38
<$25,000 667 2.31 10,965,900
5.12
$25,000-$49,999 3,788 13.13 148,960,100
$50~000-$74,999 6,512 22.58 411,562,800 114.16
$75~000-$99,999 7,873 27.30 685,961,800 23.59
15.75
$100,000-$124,999 4,131 14.32 457,994,900
10.02
$125,000-$149,999 2,140 7.42 291,412,200
$150~000-$174,999 1,212 4.20 195,463,700 6.72
$175,000-$199~999 620 2.15 115,375,200 3.97
2.94
$200.000-$224,999 403 1.40 85,472,400
2.28
$225,000-$249,999 280 0.97 66,312,200
>$250,000 1,215 4.21 437,895,300 15.06
TOTAL 28,841 100 % 2,907,376,500 100 %
8/18/2004 Val of Single-Family Res Housing.rpt Page I of I
SUSAN $. LOWER
Director
CITY OF ROANOKE
REAL ESTATE VALUATION
215 Church AYen[Je, S.W., Room 250
Roanoke, Virginia 24011
Telephone: (540) 853-2771
Facsimile: (540) 853-2796
September 23, 2004
Honorable Mayor C. Nelson Harris
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
On September 7, City Council was briefed by the Office of Real Estate
Valuation on proposed changes to the current eligibility requirements for
the City's program allowing tax exemptions for the rehabilitation of
residential, commercial, and industrial real property. The proposed
changes were developed by a team consisting of staff members from the
Office of Real Estate Valuation, the Department of Planning, Building, and
Development, and the Department of Management and Budget. These
recommendations will be formally presented to Council at the 7 pm
session on October 18th. At the end of the briefing on the 7th, Council
asked that we send information about the proposed changes to the
neighborhood advocates, neighborhood associations, and our
neighborhood housing partners prior to the formal presentation. This
will allow citizens the opportunity to attend this session and voice their
comments. To accomplish this, the Office of Real Estate Valuation mailed
copies of the attached letter to the leaders of these organizations
summarizing the changes.
Council Member Wishneff asked if there was any factual information to
justify the recommendation that limits participation in the program to
property owners whose residences have an assessed value, prior to
rehabilitation, of no more than $200,000. Based on our research of
homes that have participated in the program, the average tax abatement
for FY 2003 - 2004 was $806. In the examples cited in the briefing,
there are two recent applicants for the Rehab program whose current
assessed values are $288,300 and $478,000, and whose annual tax
abatement is estimated to be over $5,000 and $8,000 respectively. It is
the committee's belief that these home owners and others in this price
range would make the decision to renovate their homes regardless of
whether the tax abatement program is offered to them or not. It also
should be noted that the abatement period is S years for both of these
homes, which will result in an estimated loss of revenue to the City of
over $25,000 and $40,000. Based on this data, the committee did not
feel this was the original intent of the program. In addition, this
limitation would affect less than 7% of the single family residences in the
City.
Should you need additional information or have any further questions,
please feel free to contact me at 853.1812.
Sincerely,
Susan S. Lower, SRA
Director of Real Estate Valuation
Attachment
Jesse A. Hall, Director of Finance
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
ROANOKE
REAL ESTATE VALUATION
Noel C. Taylor Municipal Buildin§
215 Church Avenue, SW, Room 250
Roanoke, Virginia 24o11
54o.853.2771 fax: 54o.853.2796
www. roanokegov.corn/realestate
September 23, 2004
To our Neighborhood Advocates, Our Local Neighborhood Housing
Program Partners, and Our Neighborhood Organization Leaders
Dear Friends:
The City of Roanoke is pleased to announce proposed enhancements to
the current guidelines for participation in the Real Estate Tax Abatement
Program, often referred to as the Rehab Program. This program allows
tax exemptions for the rehabilitation of residential, commercial, and
industrial real property. The goals of the program are to: · Encourage the renovation of real property
· Revitalize aging and deteriorating structures
· -Improve the quality, condition, and appearance of the City's
neighborhoods
City Council was briefed on September 7'h on the following proposed
changes:
· Establishing a limit on the assessed value of a residential structure,
prior to rehabilitation, of no more than $200,000
· Eliminating the restrictions on increased square footage on residential,
commercial, and industrial real property
· Increasing the application fee when a change in use will result in
additional tax parcel numbers being created
For multi-use properties, requiring the residential portion to meet the
eligibility requirements for residential real property and requiring the
commercial or industrial portion to meet the eligibility requirements
for commercial or industrial real property
For a residential structure with an assessed value below $5,000,
allowing an exemption if the structure is demolished provided that the
replacement structure is a single-family residence with an assessed
value of at least 120% of the median value of other dwelling units in
the neighborhood. The exemption shall not apply, however, when any
structure demolished is a registered Virginia landmark or is
determined by the. Department of Historic Resources to contribute to
the significance of a registered historic district.
These recommendations will be formally presented to Council at their 7
pm session on October 1 8'h. The City would welcome your input and
comments on these enhancements: Ifyou have any questions regarding
these changes, please feel free to call me.
In addition, if you would like me or a representative from the Office of
Real Estate Valuation. to speak to your organization about the Rehab
Program, we will be happy to do so.
Sincerely,
Director of Real Estate Valuation
CITY OF ROANOKE
OFFICE OF THE CiTY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
Subject: HUD Policy Update
This is to request space on Council's regular agenda for a 1 5 minute
presentation on the above referenced subject.
Darlene L. Burcham
City Manager
DLB:sm
C:
City Attorney
Director of Finance
City Clerk
2
3
4
5
JESSE A. HALL
Director of Finance
e~ai]: j e ~v,~ _ha] II~.i.m~lok~ .v a.us
crrY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Dlreclor
email: ann_~.man~.va.us
September 7, 2004
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing
The purpose of this letter is to reserve space on Council's regular agenda at 2:00
p.m., on September 7, 2004, for a 10 - minute briefing on the Issuance of Bonds.
Sincerely,
Jesse A. Hall
Director of Finance
JAH:ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOK"E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
September 10, 2004
File #367
Anthony M. Lea
Cheryl C. Lea
206 Piney Road
Danville, Virginia 24541
Dear Mr. and Ms. Lea:
I am enclosing copies of Resolution No. 36824-090704 memorializing your mother,
the late Christine Price Lea.
City Council extends its deepest regret and sorrow at the passing of your mother
and its sincerest condolences.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Deputy City Clerk
SMM:ew
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36824-090704.
A RESOLUTION memorializing the late Christine Price Lea, mother of Council member
Sherman P. Lea.
WHEREAS, the members of Council learned with sorrow of the passing of Mrs. Lea on
Tuesday, August 17, 2004;
WHEREAS, Mrs. Lea was bom on March 20, 1932, in Caswell County, North Carolina,
and was the daughter of the late Ranzie and Rebecca Price Cardwell;
WHEREAS, Mrs. Lea was part of a loving family including three brothers, Elie, Carl,
and Cozell, and two sisters, Yvonne and Violet;
WHEREAS, Mrs. Lea was a devoted wife to her husband, Charles A. Lea, who preceded
her in death on March 18, 2004; and a loving mother to her two sons, Sherman and Anthony, and
to her daughter, Cheryl;
WHEREAS, Mrs. Lea was a proud grandmother of five grandchildren and two great-
grandchildren; and
WHEREAS, Mrs. Lea was beloved by her extended family, including a host of nieces,
nephews, cousins, and other relatives and friends.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Christine Price Lea, and extends to her family its sincerest condolences.
H:~vlEASUKES~r-memorializingehristincp ricelea090704.doc
2. The City Clerk is directed to forward an attested copy of this resolution to Mrs.
Lea's sons, Sherman P. Lea, of Roanoke, Virginia, and Anthony M. Lea, of Richmond, Virginia;
and to her daughter, Cheryl C. Lea, of Danville, Virginia.
H:EMEAS URES~r -memorializingchristincpricelca09071M.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File ,980-184
Mr. Scott Bradford
3240 Collingwood Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Bradford:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincere~l~
Deputy City Clerk
SMM:ew
Enclosure
CITY OF R O_..ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #80-184
Mr. Robert P. Campbell
315 Wentworth Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Campbell:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
SMM:ew
Stephanie M. Moon, CMC
Deputy City Clerk
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #80-184
Mr. Jeremy Todd Evans
2389 Dickerson Mill Road
Bedford, Virginia 24523
Dear Mr. Evans:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
·
Stephanie M. Moon, CMC '
Deputy City Clerk
SMM:ew
Enclosure
CITY OF R O/INOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #80-184
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Mr. Darrick A. Jones
3250 Ivyland Road
Roanoke, Virginia 24014
Dear Mr. Jones:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #80-184
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Mr. Brian K. McDaniel
819 E. Virginia Avenue
Vinton, Virginia 24179
Dear Mr. McDaniel:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #80-184
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Mr. Maurice Nicholson
4127 Virginia Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Nicholson:
I am enclosing copy of Resolution No. 36825-090704 paying tribute to City
employees who have returned from active duty as Army National Guard, Air Force
Air National Guard, and Army, Navy, Air Force and Marine Corps reservists who
served their country during "Operation Iraqi Freedom".
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Deputy City Clerk
SMM:ew
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 200/*.
No. 36825-090704.
A RESOLUTION paying tribute to City employees who have returned from active duty
as Army National Guard, Air Force Air National Guard, and Army, Navy, Air Force and Marine
Corps reservists who served their country during "Operation Iraqi Freedom."
WHEREAS, Scott E. Bradford (Navy Reserve); Robert P. Campbell (National Guard);
Louie A. Cross (Army Reserve); Jeremy Todd Evans (Air Force Reserve); Richard Alden Frantz
III (Army Reserve); Douglas Lynn Hurd (National Guard); Jeffrey P. Jenkins (Army Reserve);
Robert A. Johnson (Army Reserve); Darrick A. Jones (Army Reserve); Paul Eric Laprad (Army
Reserve); Brian K. McDaniel (Marine Corps Reserve); Maurice Nicholson (National Guard);
Joseph E. Orange (Army Reserve); and Daryl W. Songer (Air Force Air National Guard) are all
City employees who were called to active duty during "Operation Iraqi Freedom;"
WHEREAS, since the September 11, 2001, terrorist attacks, the Nation's Guard and
Reserve troops have gone from serving as "weekend warriors" to deployable, active-duty war-
fighting forces;
WHEREAS, many City employees who serve as guardsmen and reservists were activated
for duty during "Operation Iraqi Freedom," requiting them to leave their families and jobs for
long periods of time and mobilize to defend our nation against terrorism;
H:hMEAS URES~-r es crvist commendation. 1 .doc
WHEREAS, our guardsmen and reservists worked in behind-the-scenes operations that
are always on--24 hours a day and seven days a week--to provide support for our Armed
Forces; and
WHEREAS, our guardsmen and reservists served overseas and on military bases across
the United States to provide homeland defense for our country.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke as follows:
1. Council adopts this resolution as a means of recognizing and commending City
employees who have completed their active-duty service as guardsmen and reservists during
"Operation Iraqi Freedom."
2. The City Clerk is directed to forward an attested copy of this resolution to each of the
City employees who have completed their active duty service as guardsmen and reservists,
defending our country in the war against terrorism.
ATTEST:
H:kMEASURESh'-res~rvist commendation. 1 .doc
Office of the Mayor
CITY OF ROANOKE
WHEREAS, R ' '
oano~e Publ c Ltbrartes are dynamic places of opportunity that
offer area citizens unrestricted access to information and serve as vital
community centers for lifelong learning,- and
WHEREAS, in a worm undergoing constant change, our public libraries are
points of entry to important informational, educational, cultural, and literacy-
based programs and services that enhance the community's quality of life and
help people lead longer, more productive lives; and
WHEREAS, ongoing community support for the welfare and growth of the
existing public library system is critical as demands for public library services
increase; and
WHEREAS, Friends of the Library, a recently formed library advocacy
organization, fosters the public's awareness of the voluntary and monetary
resources that are crucial to the continued operation of the public library system;
and
WHEREAS, three hundred community citizens have recently joined the Friends
of the Library and are actively involved in advocacy and voluntary efforts that
increase the accessibility and enhancement of current library services. '
NO~, THEREFORE, 1, C. Nelson Harris, Mayor of the City of Roanoke,
Virginia, urge aH citizens to join the Friends df the Library as the organ, ization
works with public library staff to increase utilization of one of our city s most
vital resources, and do hereby proclaim Thursday, September 16, 2004,
throughout this great ~411-.4merica City, as
FRIENDS OF THE LIBRARY DA E
Given under our hands and the Seal of the City of Roanoke this seventh day of
September i_n the year two thousand and four.
-ATTEST:
Mary ~ Parker
City Clerk
C Nelson Harr~
Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
July 6, 2004
9:00 a.m.
' The Council of the City of Roanoke met in regular session on Tuesday,
July 6, 2004, at 9:00 a.m., in Room 2].2, Roanoke Higher Education Center, 108
North Jefferson Street, City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-].5, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(].979), as amended, and pursuant to Resolution No. 36746-062104, adopted by
the Council on Monday, June 21, 2004.
PRESENT: Co~Jncit. Members M. Rupert Cutler, Alfred T. Dowe,Jr., Bevedy T.
Fitzpatrick, Jr., Sherman P. Lea, BrianJ. Wishneffand Mayor C. Nelson Harris- -6.
ABSENT: None ................................... - .............. 0.
The Mayor declared the existence of a quorum.
SCHOOL TRUSTEES PRESENT: David B. Trinkle, RobertJ. Sparrow, Courtney
A. Penn, William H. Lindsey, Alvin L. Nash, Kathy G. Stockburger, and Gloria P.
Manns, Chair ........................................................ 7.
ABSENT: None ................................................. 0.
OFFICERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of
Finance; and Mary F. Parker, City Clerk.
Representing Roanoke City Schools: Doris N. Ennis, Acting Superintendent,
Roanoke City Public Schools; Cindy H. Lee, Clerk to the School Board; and Richard
L. Kelley, Assistant Superintendent for Operations.
CITY COUNCIL-SCHOOLS: The Mayor announced that the meeting would
be conducted as a joint session of the Council and the Roanoke City School Board
for the purpose of receiving a report by the School Safety/Discipline Task Force
and certain other agenda items if time permits.
The meeting was opened with a prayer by Council Member Sherman P. Lea.
SCHOOLS: Mayor Harris expressed appreciation to the School Board and to
the School Safety/Discipline Task Force for the opportunity to meet with them.
2
School Board Chai'r Manns recognized Acting Superintendent of Schools,
Doris N. Ennis, CourtneyA. Penn who began his first term on the School Board on
July 1, 2004, and Alvin L. Nash, who also began his first full three term on the
School Board on July 1. (Mr. Nash was previously appointed to the School Board
on January 5, 2004, to fill the unexpired term of Melinda J. Payne, resigned,
ending June 30, 2004.)
A committee was appointed approximately eight months ago to collect
public comment on issues of school safety and discipline in Roanoke's schools;
and members of the Task Force, all of whom were not present are:
Ellen AIImon, Teacher, Monterey Elementary School
Captain William AIthoff, Patrol Captain, Roanoke Police Department
Carol Brash, First Vice-President, Central Council Parent Teacher
Association
Allisha Childless, Senior, William Fleming High School
Ruth Ciaytor, Teacher, William Fleming High School
James d'Alelio, Teacher, Breckinridge Middle School
Jean Dixon, Teacher, Woodrow Wilson Middle School
Mark Farrell, Teacher, Jackson Middle School
Rachel Frazier, Teacher, Fallon Park Elementary School
Ben Garden, Student, Patrick Henry High School
Kaye Hale, Executive Director, West End Center, Chair, School Safety
Advisory Committee
Virginia Hardin, Director, Prevention Plus, Blue Ridge Behavioral Healthcare
Jenny Kay Harris, Teacher, William Ruffner Middle School
Kathryn Hatam, Senior, William Fleming High School
Rodger Hogan, School Resource Officer
Anita Manley, School Liaison Officer, Dept. of Juvenile Justice
Alice McCaffrey, President, Central Council Parent Teacher Association
Kay McGrath, Teacher, James Madison Middle School, Member of the School
Safety Advisory Committee
Ed McMichael, Teacher, Patrick Henry High School
Daniel Merenda, Executive Director, Roanoke Adolescent Health Partnership
Susan Morris, Assistant Principal, William Fleming High School
Juan Motley, Bus Driver, Roanoke City Public Schools
James O'Hare, Youth Counselor Supervisor, Sanctuary Crisis Intervention
Center
Katie Pero, Teacher, Grandin Court Elementary School
Anita Price, Counselor, Round Hill Elementary School, President, Roanoke
Education Association
Connie Radcliffe, Principal, Woodrow Wilson Middle School
Annette Shupe, Principal, Morningside Elementary School
Timothy Spence, Detective, Roanoke City Police Department
Faten Taneeb, Refugee and Immigration Services, Roanoke, Virginia
Carter Varner, Junior, Patrick Henry High School
3
Barton Wilner, Past Chair, Roanoke Regional Chamber of Commerce,
Owner, Entre Computer Center
Jinny WoodalI-Gainey, Teacher, Addison Aerospace Middle School
Virginia Hardin, Director, Prevention Plus, Blue Ridge Behavioral Health
Care, presented opening remarks on behalf of the Task Force. She advised that
the context in which the Task Force was appointed and began its work was one
that had much community and school based fear, anxiety and concerns about the
safety of children, faculty and staff, which issues were partly coming from school
based actual incidents and community incidents that appeared to be gradually
escalating last year. She stated that fear and anxiety are sometimes more a
matter of perception than actual facts, therefore, part of what the Task Force saw
itself responsible for was to look at what is actually happening, what are some of
the perceptions and concerns, and how reality based are those perceptions and
concerns. She advised that the work of the Task Force became more and more
complex, there appeared to be a lack of unity amon§~community leaders about
how to best address concerns, therefore, the "blame game" was about to surface,
and the Task Force had a charge of trying to stop this unproductive process. She
stated that another issue of concern was that bullying behavior in the Roanoke
Valley was escalating, following national trends; therefore, the Task Force began
its work with a sense of urgency and responsibility, members came together to
work on identifying the complexities of the problems as well as the solutions, the
process was difficult for many reasons because the task was complex, the issues
were high stake and administrative support from the consultant was insufficient
which caused more work by Task Force members and volunteers. She advised
that the Task Force is proud of the report and the work that went into the
document and believes that it has proposed a road map to increase school safety
and to address public anxiety; the Task Force considers the recommendations to
be a "recipe" and not a "menu"; i.e.: when one looks at the recommendations,
one cannot pick and choose the easy ones, but must look at the entire picture.
She stated that the Task Force is committed to implementation of the
recommendations and members are willing to be a part of the process and it is
hoped that resources will be allocated in that direction. She added that survey
statistics are not statistically sound samples of parent, student, and faculty
population, therefore, there is a concern that non representative samples of the
data will be discounted.
Task Force members presented various sections of the report. The
following is an Executive Summary:
Introduction:
The report is the culmination of eight months of work to collect
public comment on issues of school safety and discipline in the
Roanoke, Virginia, public schools. A Joint Steering Committee
composed of key leaders from the school system and the City
4
established a Safety/Discipline Task Force. They asked school,
agency, and government groups to nominate people to represent
them. The final Task Force membership was composed of 32
individuals. The following executive summary highlights significant
Task Force conclusions.
Task Force Process:
The Joint Steering Committee, Chaired by C. Nelson Harris, City
Council Member, included E. Wayne Harris, Superintendent of
Schools; Darlene L. Burcham, City Manager; Joe Gaskins, Chief of
Police, Gloria P. Manns, Chair, Roanoke School Board; Kathy G.
Stockburger, School Board Member; and Linda F. Wyatt, City Council
Member. The Joint Steering Committee interviewed ~-.u. la Wifder for
the job of facilitating/leading the Task Force and hired her based on
her scope and sequence proposal for the w.~ cf the Task Force.
The Task Force held 11 meetings, many of which were attended by
the media, and work culminated with a final report to the Joint
Steering Committee.
Data and Statistical Reliability:
The Task Force was charged with collecting public comment. It did
so by: (1) conducting public forums at four non-school locations; (2)
conducting three surveys (students, parents and bus drivers); (3)
studying the Roanoke Education Association survey; and (4)
examining the work of previous safety related groups. All of the
data included in the report, save Student Surveys, must be
considered non-probability, non-representative samples, and can be
considered to represent the opinions of the people who chose to
participate and/or had access to the surveys.
Conductinq Successful Parent Surveys:
The Task Force was unsuccessful in gathering a representative
sample of parent opinions across the City and many factors may
have contributed to this. In the Future Considerations section of the
report (page 17), ideas are suggested for improving the process in
the future.
The Larqer Context of Our Work: Leadership and Economic Development:
The City of Roanoke and the School Board need to define
the vision and goals for school safety and discipline. Once defined,
all decisions regarding this issue should meet this standard.
An opportunity exists in top school leadership to identify a
candidate for school superintendent who has a clear vision and
experience in addressing the issues that emerge in this report.
The Safety Task Force realizes that inaccurate reporting and limited
data does not necessarily indicate unsafe conditions; however, the
perception of poor discipline and safety is real to many
stakeholders. There is a need to realize that poor discipline and
safety not only makes for a poor and unsafe learning and teaching
environment for student and school personnel, it is also the cause
for families to seek other school systems and for the school system
to lose many good teachers and administrators each year.
Good businesses seek comm~ities ,w[~h good school systems so
that employees have the benefits of good~education.s for their
children and so tha~'t, heir work force iS fi!!ed.wjth:talented and
skilled workers. Consequently, Iossofteachers and administrators
has a direct impact on the City's efforts toward economic
development - attracting and keeping good businesses for the
Roanoke Valley that will support skilled jobs, which, in turn, builds
more prosperity for the entire community (parents, students and
citizens).
Working Definition of School Safety:
School safety results when all stakeholders (students, parents,
teachers, administrators, community leaders and citizens) and the
school community share responsibility for creating an environment
that reveres knowledge through: a secure environment, freedom
from fear (physical and emotional fear and danger, mutual respect
and concern, communication, clearly defined roles and
accountability, pride and ownership.
A summary of findings is as follows:
Are Students Safe?
The fundamental question of the work of the Safety/Discipline Task
Force is: Are students safe? While a variety of findings show that
improvement can and should be made, it is also clear that the
majority of students and parents give Roanoke City Schools safety
better than passing grades. However, these "Safety GPA's"
deteriorate from high ratings at the elementary level to significantly
lower ratings by high school. Students were also asked about
how safe they feel, physically, and if they felt unsafe, where.
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6
While locations varied by level, the most frequently cited unsafe
areas were: cafeteria, hallways, restrooms, locker rooms and school
buses and/or bus stops.
Bullyinq:
From the data, it can be concluded that bullying is an issue at all
levels of the Roanoke City Schools. While the majority of students
indicated that they had not been bullied this year (60 per cent plus),
there still exists a substantial number of students who indicated that
they had been bullied or had seen others bullied.
Classroom Safety:
Classroom safety was a ce,~tral ~ssue-for the Task Force. When
students were asked to ch~c~. ,:..~,~ch aLeas of the schools they felt
unsafe in, a small number indicated~that they felt unsafe in their
classrooms. The majority of teachers agreed or strongly agreed
that they felt safe in their schools. The Roanoke Education
Association upper grade level respondents indicated that they felt
less safe than lower grade level respondents.
At this point, the distinction between safety issues and discipline
issues blurs. Some incidents are distinctly safety issues: ice on
sidewalks, for example. Other incidents are distinctly discipline
issues: tardiness to class. Some behaviors are both safety and
discipline issues: fighting, smoking in restrooms, bullying, the
antagonistic way we talk.
Consistency of School Discipline:
One key Task Force mission was to discern whether school
discipline was consistent within schools and across the school
district. Data reveals a strong pattern of concern by parents,
students and teachers that school discipline consistency needs an
overhaul.
Adjudication vs. School-Based Discipline:
School Based Discipline as it rates to adjudicated behaviors was a
central concern of the Joint Steering Committee. The Task Force
thinks it is best to conduct a forum of all professionals involved in
juvenile justice issues including Juvenile Justices, police officers,
school administrators, school liaison officials and social service
agencies to identify areas for improvement. Task Force members
have great respect for the court system's juvenile justices and want
to engage them in dialogue with all stakeholders regarding how to
improve the system for Roanoke area youth.
School Resource Officers:
The Task Force was asked to examine the role of School Resource
Officers. Survey data indicated that School Resource Officers have a
favorable rating by students. Students asked for moreSROs and
Security Officers, particularly at the upper grade levels. SROs and
the administrative team on which they serve can do a better job of
clarifying roles with students and among themselves. The Safety
Task Force concludes that a strong team approach between SROs
and school administrators is essential. Great communication is
what it takes for SROs and the school's leadership team to be highly
effective. It is important to .note that elementary schools do not
have full-time SROs.
Security:
Students were given two opportunities to write in suggestions for
improving school safety. First, if they did not give their school an A
rating, they were asked what was missing; and second, if they could
change one thing to improve school safety, what would it be. Write-
in answers by students requested more people and supervision
(SROs, security guards, supervision). Older students cited security
measures such as increased cameras, metal detectors, and better
security around premises more frequently than younger students.
One-fourth of high school students wrote in that more security
(people and devices) were necessary in order to give school safety an
A.
Three Additional Findings:
Inappropriate dress as a safety-discipline issue was cited by
respondents of the Roanoke Education Association as one of the top
four safety concerns at all levels of the school system.
Parent perception of effectiveness of suspensions on improving
student behavior: in parent surveys, almost twice as many parents
did not believe that suspension improves behavior as did those who
believed that suspension improves behavior.
Guidance resources in intervention: Public forum listed
(including training and counseling) as the third most frequently
mentioned concern, citing the resources as not timely, not in-depth,
7
8
and inadequately funded. This area is not covered in teacher/
student/parent surveys.
Ioint Steering Committee Charge to Task Force:
1. Are Students and Teachers Safe in Classrooms? The findings
reveal that the vast majority of teachers and students feel safe in
their classrooms.
2. Is there consistency of Discipline? Inconsistency of discipline is
an issue that concerns all stakeholders at all levels in the system.
3. What is the Role of School Resource Officers? School Resource
Officers are most ~ffective when they are a part.of a team approach
~to a school's safety/discipline plan. .
4. What is the relationship between adjudication and school-based
discipline? The Task Force recommends a conference or forum that
brings together all professionals who deal with serious, violent and
chronic offenders to dialogue about how to make the system clearer
and more effective.
Additional Task Force Conclusions:
5. Data says that safety is a human resource development issue
more than a "bricks and mortar" issue. Physical plant safety issues
are much less of concern than are people issues.
6. Increased concern for school safety and discipline at each level of
schooling:
This relates to a general trend of "loss of confidence" in
school safety at each level of schooling.
Consistency of handling discipline is a major concern among
all populations surveyed and one that increases with each
level of schooling.
7. Bullying and fights are a major issue that surface at all levels of
schooling.
8. Consensus exists among all populations surveyed that discipline
problems have been increasing over the past three years.
9. Places most frequently mentioned where safety is a concern are
restrooms, hallways, cafeteria, locker rooms, classrooms and buses.
This was with a trend of lesser to greater concern over levels of
schooling.
10. Communication, collaboration and community involvement rise
to the surface as areas needing attention. Communication between
and among central office, school leaders, School Resource Officers,
and teachers; and externally between parents and school staff, are a
concern with respect to student discipline and school safety.
Increased involvement and collaboration with the community,
parents, families, public agencies and the private sector regarding
school safety is also an evident need.
11. Intolerance of differences among and between students
regarding language, dress, culture and class contributes to safety
problems' i'n the schools.' Task Force members suggesl; that
intolerance' grow~i be~/o'nd, school walls and is rooted in the
c0mm,u.nity. ,
Arenas for Action:
To sustain the kind of change needed to create safer schools,
members of the Task Force believe that all parts of our system must
change in unison from top to bottom and from bottom to top. The
following five areas are, therefore, not a menu from which certain
components can be selected and changed, but rather a recipe for
safer schools that requires all components to interact and change
together. School Board Policy, Superintendent, principals, teachers,
School Resource Officers, parents, family and community must give
permission and provide support to each other to sustain the change
necessary to create safer schools in Roanoke City.
Summary of Recommendations:
Arena h Human Service Development:
Development of all human resources that touch schools (all school
personnel, parents, School Resource Officers, community) in
communication, de-escalation training, effective discipline
processes, bullying prevention, multi-cultural training and training
that focuses on inclusive practices.
Arena Ih Leadership, Policy and Operations:
Top and middle leaders in all stakeholder groups reach consensus
on effective discipline policy and be proactive in preventing
discipline problems. Administrators need to be firm, fair, and
9
10
consistent in their execution of discipline consequences. Top
leaders need to evaluate discipline consistency at the system-wide
level in a wide variety of areas. In addition, the Task Force believes
it is time to examine current districting so that students at earlier
ages can learn to get along with other children who represent the
vast richness of people that live in Roanoke.
Arena IIh Student Programs:
The Task Force recommends increased alternative programs for
serious offenders (students who jeopardize other students' safety);
prevention programs (bullying, intolerance); support programs for
students such as increased mediation, mentoring and tutoring;
positive programs that promote healthy citizenship (character
education, cultural awareness, rewards programs); and increased
assistance to children living in poverty.
Arena IV: Staffing:
The Task Force recommends more staff focused on safety, security
and prevention.
ArenaV: Communication, Collaboration, and Community:
Better communications throughout the Roanoke community on
issues that impact school safety and discipline. This means better
communication and collective work on the part of teachers,
administrators, agencies, municipal government, and parents. In
many ways, this arena is considered the keystone in assuring the
effectiveness of all the other recommendations.
Future Considerations for Committee Work:
The Task Force embarked on an ambitious effort to conduct itself in
a highly professional manner that would well serve all stakeholders
of Roanoke City School safety and discipline. In the eight month
period of its work, the Task Force learned some things that should
be noted for future efforts:
Survey design could have been simpler in order to enable quicker
collation.
Efforts should be made in the future to enable electronic data
collection through web-based survey access.
Greater information and pre-planning regarding distribution and
collection of surveys would enhance survey return numbers.
11
School principal and PTA communications are important in an effort
of this kind.
The lack of consistent teacher and principal e-mail access impaired
their ability to receive Task Force information in a timely manner.
In many cases, e-mails from the Task Force facilitator could not be
delivered or opened by teachers and principals.
Efforts of the Task Force did not specifically target the needs of
special education students. Study of this population and its
discipline and safety needs may be an important piece of sustainable
solutions for improving school safety and discipline system-wide.
Additional monetary resources need to be allocated for data
collation and for translating surveys or conducting focus groups with
non-English speaking stakeholders.
(For full text, see summary report on file in the City Clerk's Office.)
Chairperson Manns opened the floor for questions by Council and School
Board Members.
Council Member Dowe called attention to regional areas of cooperation
with Roanoke County, such as the recent formation of the Western Virginia Water
Authority, and inquired as to the feasibility of a study to address regional school
facilities, the number of students in both school systems, etc.
Council Member Wishneff inquired if a portion of the additional
$4,049,545.00 received from the State for the schools was used to implement
any of the recommendations of the Task Force; whereupon, Mr. Kelley responded
that in the fall of 2003, the School Board substantially expanded the Adolescent
Uplift Program from $75,000.00 to $350,000.00, which is a program that serves
those students, particularly at the middle school level, that have shown academic
and discipline problems by placing them in an intensive learning environment at
one of the middle schools after school hours where they receive special tutoring
and other types of skill enhancements by teachers in an environment with a Iow
pupil - teacher ratio; and the "New Beginnings" program was implemented this
year at the high school level which will serve approximately 50 students,
particularly at Patrick Henry High School, who have shown discipline and
academic problems by taking the students out of the normal classroom
environment and placing them in a special setting after normal school hours,
which is estimated to cost approximately $100,000.00; and $350,000.00 was
spent last year for security cameras and improved radio systems, particularly in
the middle schools and some elementary schools. Next year, he stated that the
School Board has approved increasing the number of middle school guidance
counselors by four (three through the regular budget and one through a grant
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program); $200,000.00 has been allocated for additional security
recommendations, and the School Board will prioritize recommendations from
the Task Force to determine how the $200,000.00 will be spent, plus certain year
end funds can be used for such items as additional security cameras in the high
schools and elementary schools and to enhance security systems at two of the
middle schools. He added that when looking at the high school seventh period
day, the fact that 17 additional staff will be employed will significantly improve
the supervisory aspect at the high schools; the Patrick Henry High School
construction project is on schedule and, in conjunction with the project, security
will be enhanced over the next two years.
Council Member Lea commended the Task Force on its work and inquired
about the status of a report that was prepared by Annie Harmon, former
Executive Director for Student Services, during the time that he served on the
School Board with regard to bullying.
Dr. Lou Talbot, Executive Director for Student Services, responded that the
report has been addressed on a number of occasions, de-escalation training will
continue beginning in September, and a component of de-escalation training is
when respect begins, bullying ends; conflict remediation will continue; a School
Police Summit will be held in August to allow School Resource Officers, principals
and assistant principals to discuss consistency of discipline; and a request has
been submitted to the Acting Superintendent of Schools to hire an employee on a
part-time basis to coordinate discipline and transportation issues and a number
of other suggestions are under consideration.
Council Member Cutler expressed appreciation to the Task Force for the
quality of its work. He spoke in support of identifying priorities and steps to be
taken in the next two to three years, while not losing focus on the continuing
improvement of academic excellence in Roanoke's school system by accentuating
the positive.
Vice-Mayor Fitzpatrick expressed concern that this is a much greater
problem than just safety in Roanoke's public schools and says a great deal about
the fact that cultures have not been integrated in the Roanoke Valley.
The Mayor advised that while there are some things that the Task Force has
identified that have budgetary implications, there are, however, some significant
findings that are not budgetary in nature. He stated that when one-half of the
high school teachers respond that they are not supported, regarding discipline
matters, that is not a budget issue. He called attention to such things as
consistency in discipline, trust, appropriate response to concerns, enforcement
of the dress code and existing policies, all of which are significant findings by
the Task Force that are not budgetary in nature, but are personnel related issues
and should be highly emphasized by the School Board as the Board begins to
work through the recommendations. He stated that Roanoke's school system can
13
have the best buildings, all the necessary training for staff, and all the necessary
programs in place, but if a teacher takes a discipline concern to his or her
administrator and the teacher is not supported, all is in vain. He advised that the
Council and the School Board owe the Task Force and the larger communitya six
month follow up report and a 12 month follow up report, with a status report on
what has been done on each specific recommendation. He stated that he takes
seriously the concern of the Task Force that its report not be shelved and that
the Council and the School Board have accountability to the Task Force and to the
community to report back at regular intervals. He added that he has met with
and will continue to meet with the City Manager, in conjunction with the Interim
School Superintendent and the School Board Chair, on a regular monthly basis to
monitor the report and to be supportive of efforts to accomplish the kinds of
things that have been presented by the Task Force.
The Mayor call~d attention to ce, rtain preliminary actions that have been
taken bythe City; i.e.: the most obvious e!~ment of school safety involvement is
the SchooI. Resour£e Officer program, and, as ~ community, the City of Roanoke
has more police officers assigned to its schools per capita than any other locality
in the Commonwealth of Virginia; the Police Department is internally assessing
and reviewing its role and the nature of school discipline and has identified
certain issues; the Police Department has reviewed a concern as set forth in the
report regarding utilization of a team approach and having an increased School
Resource Officer presence in key areas such as the school cafeteria; the Police
Department has established an internal committee to review the effectiveness of
the School Resource Officer program, in addition to looking at equipment needs,
training, job tasks, clarification of the Memorandum of Agreement between the
Police Department, the School system and the Sheriff's Department; there has
been a response to the concern of School Resource Officers that they are
required to dispense too much time on clerical work which takes the officer away
from the school campus, therefore, beginning with the 2004 school year, SROs
will be provided with lap top in car computers; and before the beginning of the
school year, a summit will be convened composed of representatives of the
school administration, police personnel, principals, assistant principals, etc., to
discuss findings of the Task Force report and to develop additional strategies on
how to be more effective, involved and supportive.
Question was raised as to the strategy for moving forward from this point;
whereupon, the Mayor advised that Council and the School Board will hold a joint
meeting on Thursday, October 7, 2004, and by that time the two entities can
begin to flag responsibilities on the City side and on the School side, meetings
will continue to be held with the interim Superintendent, City Manager, and Chair
of the School Board and the Council and the School Board will be provided with
periodic updates. Prior to the joint meeting of Council and the School Board in
October, he requested that the School Board provide Council with an update on
what the School Board has done in terms of prioritizing recommendations of the
Task Force.
14
Dr. Trinkle advised that the matter deserves a workshop by the School
Board to prioritize recommendations of the Task Force.
Mr. Lindsey concurred in the remarks of Dr. Trinkle that a School Board
workshop is in order and has proven to be an effective method in reaching
cons~ensus among the School Board in the past; the School Board must decide on
what is the ideal classroom picture that it wishes to achieve for the students of
Roanoke; the City of Roanoke has a diverse population and a need to incorporate
the population early in the learning experience in order to develop tolerance,
understanding and sensitivity, all of which appears to start at the elementary
school level.
Mr. Nash spoke in support of engaging a consultant to prepare a
professional analysis, and the work of the Task Force must be taken seriously in
a three to four phase approach.
Mr. Penn advised that he is se~-~sitive to ;.he disclaimer of the Task Force in
regard to the reliability of data; and one of the recommendations by the Task
Force is to commit to a budget in order to assess progress, whereupon, he
suggested that any surplus funds be committed to ensure receipt of the
necessary data from parents, students and teachers which is an important
component for moving forward with the recommendations. He concurred in the
remarks of Mr. Nash regarding the need for a professional analysis by a
consultant.
Ms. Stockburger advised that the Task Force has recommended a reframing
of those issues that are thought of as school issues to the broader context of the
community, and it is incumbent on the School Board, as it begins ~o look at the
public realities aspect, to let the community ask not how the School Board can do
a better job, but how the community can help the schools to do a better job.
Dr. Trinkle advised that the School Board is faced with many good
opportunities and it is going to be a good year. He agreed with the Mayor that
some of the recommendations of the Task Force are not budgetary in nature, and
better use should be made of internet access leading to improved
communications.
Mr. Sparrow advised that he supports the report of the Task Force and the
School Board is looking forward to setting measurable benchmarks. He called
attention to the importance of parental involvement and inquired, from the
perspective of the Task Force, as to what can be done by the School Board to
increase parental involvement.
Ms. Manns advised that the school system employs a Parent Coordinator;
the school setting can be an intimidating place for some parents, and once
parents enter the schools it is necessary to make them feel welcome.
15
An unidentified person spoke from the audience and advised that in
distinguishing between various people in the community, the term "housing
project" has been used, and cautioned that the term "housing project" is
outdated. He stated that the meeting is being held at 9:00 a.m., in the morning
at a time when the majority of those persons affected by the recommendations of
the Task Force are on the job and cannot attend the meeting.
Barton Wilner spoke as a parent and as a representative of the business
c.ommunity, and advised that the City of Roanoke has an opportunity to make
positive changes and to solve the problems in the school system; and the
following actions should be implemented immediately:
(1) Enforce rules that are currently on the books.
(2) When those children who cause continuous problems are identified,
they be placed in a. lternative education programs and removed from the
main stream; diversity should be promoted;' and pebpte from other
localities should be visiting the City of Roanoke not just to see places like
Center in the Square, etc., but to observe Roanoke's school system first
hand.
(3) School uniforms should be mandatory for all students in the City's
school system. He stated that he has advised school leadership that if
school uniforms are required at Patrick Henry High School, he would be
willing to pay for the uniform for any student whose parent can prove that
they cannot afford the expense; and all localities in the United States
where school uniforms have been required have reported an improvement
in education.
The Mayor advised that Council is scheduled to convene at :~2:00 noon in
Room 159, Noel C. Taylor Municipal Building, for a joint meeting with the City
Planning Commission; therefore, time does not allow for meaningful dialogue on
any of the remaining agenda items. He requested that the Chair of the School
Board provide written responses to the following agenda items: health insurance
stipend for retired teachers, consolidation of City/School purchasing, report from
the November 21, 2003 Council/School Board retreat, discussion on ways to
enhance Council/School Board relations, coaching vacancies at the high schools,
status of high school tracks, and middle school interscholastic athletic programs.
He suggested that the information be provided to the City Manager's Office, or
to the Mayor's Office, for dissemination to Council, and if Council Members have
questions, they can be raised with the appropriate officials.
The City Manager advised that a summary of the Council/School Board
retreat which was held on November 21,2003, was distributed to Council and to
the School Board.
16
There being no further business, at 11:30 a.m., the Mayor declared the
Council meeting in recess until 12:00 noon in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, at which
time Council will participate in a joint meeting of the Council and the City
Planning Commission.
The meeting of the School Board was adjourned.
At 12:15 p.m., the Council meeting reconvened in Room 159, Emergency
Operations Center Conference Room, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia, for a joint meeting of Council and the
City Planning Commission.
PRESENT: Counci! Members M. Rupert Cutler, Alfred T. Dowe,Jr., BeverlyT.
Fitzpatrick, Jr., Sherman P. Lea, BrianJ. Wishneffand Mayor.C: Nelson Harris---.
ABSENT: None ....................... ~---~-'-~'~--'----' ............ O.
CITY PLANNING COMMISSION MEMBERS PRESENT: Gilbert E. Butler, Jr., D.
' Kent Chrisman, Paula L. Prince, Richard Rife, HenryScholz, FredrickWilliams and
Robert B. Manetta, Chair .............................................. 7.
ABSENT: None ................................................. 0.
OTHERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; Mary F. Parker, City
Clerk; R. Brian Townsend, Director, Planning, Building and Development; Nancy
Snodgrass, Zoning Administrator; Christopher L. Chittum, Senior City Planner;
Stephanie M. Moon, Deputy City Clerk; and Martha P. Franklin, Secretary, City
Planning Commission.
COUNCIL-COMMUNITY PLANNING-NEIGHBORHOOD PLANS:
Review of Vision 2001-2020 Implementation Annual Report:
Chris Chittum, Senior City Planner, Department of Planning, Building and
Development, presented an annual update on Vision 2001-2020, the City's
Comprehensive Plan. He advised that it was determined in 2001 that the
Comprehensive Plan should include a chapter on implementation, monitoring and
accountability; and one of the recommendations was to develop an annual report
that detailed each action and accomplishments. He further advised that 85 per
cent of the actions listed in the Plan have some activity toward implementation,
and highlighted the following activities which have been undertaken over the
past year:
17
Development of a new zoning ordinance
Adoption of the Urban Forestry Plan
Completion of the Mill Mountain Greenway
Completion of the Williamson Road Streetscape
Construction of the Bullitt Avenue and Jamison Avenue, S. E. traffic
calming project
Grandin Road/Grandin Village Streetscape improvements
Establishment of the Western Virginia Water Authority and
Development of indicators for each neighborhood.
Neiqhborhood Planning Process Status Report.
Mr. Chittum advised that six neighborhood plans have been adopted by
City Council; :17 Plans were completed which cover 27 of the City's
neighborhoods and six Plans are in progress that cover 15 neighborhoods; and
the following Plans will be presented to the Council for consideration at a later
date: Williamson Road neighborhood, Riverland/Walnut Hill neighborhoods, and
Villa Heights/Fairland Lakes neighborhoods. He further advised that the
neighborhood plans can be viewed on-line at the City's website,
www. roanokegov.com, and the website was redesigned to create a webpage for
each neighborhood to be coordinated with neighborhood indicators and the
City's new web portal.
Chairman Manetta inquired about steps to be taken following completion
of the neighborhood plans; whereupon, Mr. Chittum stated that City staff plans
to update older neighborhood plans, i.e., Southwest Roanoke and Greater
Deyerle which were adopted in 1989 and :1990, respectively.
The City Manager explained that she has requested an implementation
update on all neighborhood plans for inclusion in the Comprehensive Plan in
order to develop a matrix that identifies the different issues and needs for each
neighborhood.
Mr. Williams called attention to a work session held by the City Planning
Commission and American Electric Power with regard to concerns relating to
underground utilities, especially in the village center locations, with the purpose
of planting large trees and other plantings that will contribute to the
environment.
18
Mr. Townsend stated that underground utilities will be a requirement in all
new developments in village centers and will be included in the zo'hing ordinance
update.
Chairman Manetta indicated that there is a program designed to regain the
tree canopy and to promote preservation of trees in the City; and explained that
there have been improvements toward maintenance of housing, which process
will expand to other neighborhoods.
The City Manager advised that Council at its last retreat gave City staff a
goal of demolishing approximately 50 abandoned homes per year, which goal
was exceeded with the assistance of private property owners; and code
enforcement efforts throughout the City have been enhanced by additional
personnel, cross training of employees, and the ability to respond to citizen
complaints throughout the City. She further advised that the major stumbling
block with Code enforcement was not the number of staff or the response time
to a complaint, but the lack of support from pr.operty owners and the cuurt
system.
Mr. Manetta stated that he was appreciative of the establishment of a
regional park authority, and actions taken to provide additional recreational
opportunities to promote physical fitness for Roanoke's youth population.
He inquired about a trolley system primarily on South Jefferson Street, and
commented on the budget trolley and light rail systems in Portland, Oregon,
which are major economic development initiatives that enabled the City to
encourage development in certain areas outside its region. He suggested that
funds be budgeted to study the location of a trolley system in the City of
Roanoke.
Mr. Manetta also called attention to the development of a streetscape
design team, and suggested that the team brief the City Planning Commission
and staff early in the process with regard to the "how's" "where's", and the
underlying philosophy relative to the Comprehensive Plan.
Ms. Prince added that one of the things the City could do to encourage
physical fitness for youth, to help relieve traffic, and to add quality of life is to
improve the City's bike lanes in order to make Roanoke a bicycle friendly city.
She noted that the trolley and the light rail system in Portland, Oregon, allowed
citizens to bicycle around town and have access to various destinations without
getting back on their bicycles. She suggested that bike racks be made available
throughout the City of Roanoke.
Ms. Burcham pointed out that several bicycle racks have been installed in
the downtown Roanoke area, Valley Metro buses are equipped to transport
bicycles, and a bicycle rack is located at the Noel C. Taylor Municipal Building.
She stated that the City should promote bicycling and bicycle lanes.
19
With regard to streetscape designs, Mr. Williams suggested that there be
more involvement between the City Planning Commission and the Street Design
Team. He called attention to Item PSA15, page 27, Administration and Service
Delivery, in terms of ensuring that all public schools and city-owned facilities are
located, designed and maintained to compliment neighboring land uses, and
advised that the Planning Commission should have an opportunity to review the
designs of public facilities at an early stage in order to receive comments prior to
finalizing any plans or actions.
Mr. Williams also called attention to a regional economic development
action, Item EDA2, page :[3, "Expand participation in regional economic
development efforts; and continue meetings with elected officials and
administrative staff in neighboring localities to discuss regional efforts," and
suggested that the City be more proactive in economic development activities
with Roanoke County. He pointed out that there is an underperforming, aging
shoppinc~.mall within the City's boundaries, and suggested that Roanoke City and
Roanoke County consider the coordination of efforts to institute some type Of
revenue sharing for a redeveloped shopping mall.
With respect to alternative forms of transportation, Mr. Williams
commented that he bicycles on a regular basis and has found that the biggest
obstacle is the lack of street trees; and suggested that the City not only plant
trees for tree canopy cover, but to benefit bikers as well.
Council Member Cutler inquired as to whether a public art plan would be
included in the City's Comprehensive Plan; whereupon, Ms. Burcham advised that
the decision would have to be made by Council as to whether an art plan should
be included in the Comprehensive Plan or adopted as a guide. Mr. Cutler
compared the public art plan to the Urban Forestry Plan, and explained that he
was seeking other opportunities to incorporate additional detailed language to
the Comprehensive Plan, and suggested that stormwater management and public
health also be included in the Comprehensive Plan.
With regard to neighborhood plans, Council Member Cutler indicated that
the City has the authority to improve public infrastructures through public
investments, curb and guttering, lights, airplanes, etc., and inquired as to
whether the City offers incentives to homeowners, such as grants, to make
repairs to their property; whereupon, Mr. Chittum pointed out that the Southeast
by Design Program has influenced many businesses through the Fa(;ade Grant
Program, and housing incentives connected with the program have created a
considerable amount of business interest in the neighborhoods.
Ms. Burcham advised that development of the current housing strategy
speaks to many of the issues referenced by Council Member Cutler, particularly
the neighborhoods, and stated that the City currently has a Tax Abatement
Program which is utilized by a small percentage of property owners to improve
20
and to upgrade their property; and the program is available to both residential
and commercial owners, as well as to those in the Urban Enterprise Zone system.
She stated that staff and the Director of Real Estate Valuation are reviewing
modifications to the program and a report will be submitted to Council for
consideration at a later date.
Council Member Cutler referenced Item ECA21, page 11, Environmental,
Historic, and Cultural Resources, i.e.: Roanoke's Parks and Recreation
Department will assume a primary land steward role for a major portion of the
Carvins Cove Natural Reserve, effective July 1, 2004, and suggested that the
Planning Department and the City Planning Commission interface with the Parks
and Recreation Department, the Parks and Recreation Advisory Board, and the
Mill Mountain Advisory Committee to plan for the City's park system. He also
suggested that the City coordinate its efforts with the Western Virginia Land
Trust, Explore Park, and the Roanoke Valley Greenway Commission to capitalize
on opportunities to bring tourism into the City fro:;] th.* Blue Ridge Parkway.
Council Member Dowe expressed appreciation to City Planning staff for its
efforts regarding the preparation and adoption of the neighborhood plans, and
mentioned specific feedback regarding the application of fees and rates at
Carvins Cove as a result of enhanced efforts between the City of Roanoke and
Roanoke County. He requested a meeting with the City Manager and the Director
of Planning and Community Development to address the matter.
Council Member Wishneff inquired as to whether the neighborhood plans
will prevent the conversion of single family residential homes to higher density
use; whereupon, Mr. Chittum responded in the affirmative, and advised that the
City attempts to have the higher density uses focused around the village centers.
Mr. Townsend advised that staff is using the neighborhood land use maps
as a guide for future zoning throughout the entire City.
Council Member McDaniel stated that she served as Vice-Chair of the
Comprehensive Plan Advisory Committee, and requested that copies of the
implementation update be forwarded to committee members. Mr. Townsend also
noted that the update is available on the City's website.
How to Arrest and Reverse Neighborhood Deterioration in Parts of the City.
The following suggestions were offered by the City Planning Commission in
connection with arresting and reversing neighborhood deterioration in parts of
the City:
Citizens need to set standards and maintain them;
· Minimize conflict between businesses and residents, and
maximize harmony;
· Adequate school system; and
· Implementation of neighborhood design guidelines.
Need for Better Coordination Between Land Use and Transportation
21
Planning.
Mr. Williams presented two articles which appeared in The Richmond
T/rnes-D/sp~tch with-regard to a crisis in transportation funding in Richmond,
Virginia.
(For full text, see articles on file in the CitY Clerk's Office.)
Mr. Williams expressed concern with regard to a limited amount of funds
provided by the Commonwealth of Virginia for infrastructure and transportation
needs, and stated that the Department of Transportation expects to begin
preliminary engineering on 29 projects in fiscal year 2004~05, and by 2010,
preliminary engineering projects will have dropped to two due to a funding
shortage. He further stated that transportation and land use are not linked in the
State of Virginia because transportation planning is handled by State officials and
land use planning development is addressed by local governments; and
suggested that the City initiate discussion with regard to the relationship
between transportation and land use planning.
CLOSING COMMENTS:
Mr. Rife advised that Rife and Associates, Inc., has been engaged as
architect for the proposed William Fleming High School building project, and
suggested that if Council and the School Board would like to explore the concept
of a high school stadium on the proposed school site, discussions should be held
no later than October 2004.
There being no further business, at 1:30 p.m., Chairman Manettadeclared
the meeting of the City Planning Commission adjourned.
COUNCIL-COMMITTEES:A communication from Mayor C. Nelson Harris
requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was
before the body.
22
Mr. Fitzpatrick moved that Council concur in the above described request
of the Mayor. The motion was seconded by Mr. Cutler and adopted by the
following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, Wishneffand Mayor
Harris .............................................................. 6.
NAYS: None ................................................... 0.
COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to Section 2.2-37:]! (A)(3), Code of Virginia C~950), as
amended, was before the body.'
Mr. Dowe moved that Council concur in,he above described request of the
City Manager. The motion was seconded by Mr. Fitzpatrick and adopted by the
following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, Wishneffand Mayor
Harris .............................................................. 6.
NAYS: None .................................................... 0.
At 1:35 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 2:00 p.m., in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, City of Roanoke, Virginia.
The Council of the City of Roanoke held its Organizational Meeting on
Tuesday, July 6, 2004, at 2:00 p. m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 2:~5 Church Avenue, S. W., City of Roanoke,
with Mayor C. Nelson Harris presiding, pursuant to Section 10, Meetings of
Council, Charter of the City of Roanoke, at which time the newly elected Members
of the Council will officially take their seats.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe,Jr., BeverlyT.
Fitzpatrick,Jr., Sherman P. Lea, BrianJ. Wishneff, and Mayor C. Nelson Harris--6.
ABSENT: ...................................................... 0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
23
CITY COUNCIL: The Mayor advised that the purpose of the Organizational
Meeting was for the newly elected Members of City Council to officially take their
seats; whereupon, he called attention to a communication from the City Clerk
advising of the following qualification:
C. Nelson Harris as Mayor for a term commencing July 1, 2004 and ending
June 30, 2008;
Beverly T. Fitzpatrick, Jr., as a Member of Council for a term commencing
July l, 2004 and ending June 30, 2008; and as Vice-Mayor for a term
commencing July 1, 2004 and ending June 30, 2006;
Sherman P. Lea as a Member of Council for a term commencing July :~,
2004 and ending June 30, 2008; and
Brian J. Wishneff as a Member of Council for a term commencing July 1,
2004 and ending June 30, 2008.
Mr. Dowe moved that the communication from the City Clerk be received
· and filed. The motion was seconded by Mr. Lea and unanimously adopted.
CITY COUNCIL: Council Member Cutler offered the following resolution
recognizing the Honorable BeverlyT. Fitzpatrick, Jr., as a Member of Council and
as Vice-Mayor of the City of Roanoke:
(#36760-070604) A RESOLUTION recognizing the Honorable Beverly T.
Fitzpatrick, Jr., as a member of the City Council and Vice-Mayor of the City of
Roanoke.
(For full text of Resolution, see Resolution Book No. 69, page 1.)
Mr. Cutler moved the adoption of Resolution No. 36760-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, Wishneffand Mayor
Harris .............................................................. 6.
NAYS: None ................................................... 0.
CITY COUNCIL: The Mayor relinquished the Chair to the Vice-Mayor.
Council Member Cutler offered the following resolution recognizing the
service of the Honorable C. Nelson Harris as Vice-Mayor of the City of Roanoke
from July 1, 2002, until June 30, 2004:
(#36761-070604) A RESOLUTION recognizing the services of the
Honorable C. Nelson Harris as Vice-Mayor of the City of Roanoke.
24
(For full text of Resolution, see Resolution Book No. 69, page 1.)
Mr. Cutler moved the adoption of Resolution No. 36761-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea and Wishneff .... 5.
NAYS: None ................................................... 0.
(Mayor Harris abstained from voting.)
The Mayor took the Chair.
CITY COUNCIL: Council Member Dowe offered the following resolution
establishing a meetin~j schedule for City Council for the fiscal year commencing
July ]., 2004, anc ~,dincl June 30, 2005:
(#36762-070604) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2004, and terminating June 30,
2005, and rescheduling one regular meeting to be held in the month of October
2004.
(For full text of Resolution, see Resolution Book No. 69, page 2.)
Mr. Dowe moved the adoption of Resolution No. 36762-070604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, Wishneffand Mayor
Harris .............................................................. 6.
NAYS: None ................................................... 0.
CITY COUNCIL-COMMITTEES: The Mayor presented a communication
advising that based upon the response by Council Members to his previous
communications, it is recommended that Council liaison relationships to the
following committees or organizations be eliminated:
Mill Mountain Advisory Committee
Roanoke Arts Commission
Roanoke Valley Convention and Visitors Bureau
City of Roanoke Transportation Safety Commission
Virginia Museum of Transportation
War Memorial Committee
Virginia CARES, Inc., Board of Directors
TAP Board of Directors
Mill Mountain Zoo
25
Roanoke Civic Center Commission
Explore Park
Downtown Roanoke, Inc., Board of Directors
The Mayor further recommended that Council Members be appointed as
liaison to the following:
Roanoke Valley Regional Cable Television Committee - Council
Member Sherman L. Lea
Roanoke Valley-Allegheny Regional Commission - (Will be filled by
the new member of Council to be appointed at a later time)
Virginia's First Coalition of Cities - Vice-Mayor Beverly T. Fitzpatrick,
Jr.
New River Valley Commerce Park Participation Committee - Council
Member Brian J..Wishneff
Virginia's First Regional
M~rnber Brian J. Wishneff
Roanoke Redevelopment
Beverly T. Fitzpatrick, Jr.
Industrial
Facility Autho.r. ity. ~, Council
and Housing Authority- Vice-Mayor
Mayor Harris further recommended that the following Members of Council
be appointed as Chairs of certain permanent committees:
Audit Committee -
Personnel Committee -
Legislative Committee -
Council Member M. Rupert Cutler
Council Member Alfred T. Dowe, Jr.
Vice-Mayor Beverly T. Fitzpatrick, Jr.
The Mayor advised that other Council liaison appointments will occur in the
future for ad-hoc committees or special projects; whereupon, he recommended
that appointments be made as necessary.
Mr. Fitzpatrick moved that Council concur in the above referenced
recommendations of the Mayor. The motion was seconded by Mr. Lea and
adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, Wishneffand Mayor
Harris .............................................................. 6.
NAYS: None .................................................... 0.
At 2:08 p. m., the Mayor declared the meeting in recess and advised that
the regular meeting of Council will convene immediately following a special
meeting of Council which will be held for the purpose of filling the unexpired
term of C. Nelson Harris, Council Member, ending June 30, 2006.
26
The regular meeting of Roanoke City Council convened at 2:40 p.m., on
Tuesday, July 6, 2004, in the City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the
following Council Members in attendance, Mayor Harris presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe,Jr., BeverlyT.
Fitzp'atrick, Jr., Sherman P. Lea, Brenda L. McDaniel, Brian J. Wishneff and Mayor
C. Nelson Harris ..................................................... 7.
ABSENT: None ............................................... 0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer .by Elder Sylvan A.
Moyer, Pastor, Unlimited Power Apostolic Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS-PARKS AND RECREATION: The Mayor presented a
Proclamation declaring July 2004 as Parks and Recreation Month to Steven C.
Buschor, Director, Parks and Recreation.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and considered separately.
MINUTES: Minutes of the regular meeting of Council held on Monday, May
3, 2004, recessed until Friday, May 7, 2004, and recessed until Monday, May 10,
2004, were before the body.
Mr. Dowe moved that the reading of the minutes be dispensed with and
that the minutes be approved as recorded. The motion was seconded by Mr.
Cutler and adopted by the following vote:
27
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
ROANOKE CIVIC CENTER-COMMUNICATIONS DEPARTMENT-CITY
PROPERTY: A communication from the City Manager advising that Triton PCS
Property Company, LLC, contacted City staff with regard to leasing City-owned
property to locate a monopole antenna and support building; the antenna is
needed to provide uninterrupted cellular telephone service in certain parts of the
City; according to Triton, there is insufficient coverage in certain areas of the
City, which leads to lost calls as cellular telephone users travel throughout the
community; to alleviate the problem, Triton has proposed a five year lease of
vacant~Land at the Roanoke Civic Center to install a new antenna at this strategic
location for better service to its customers; es'timat~d revenue for the five year
lease agreement is $9,725.00; and a public hearing is required to consider
leasing land to Triton, was before Council.
The City Manager recommended that Council authorize a public hearing to
be advertised for Monday, July 19, 2004, at 7:00 p.m., or as soon thereafter as
the matter may be heard.
Mr. Dowe moved that Council concur in the request of the City Manager.
The motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
PENSIONS: The annual report of the Roanoke Pension Plan, Board of
Trustees, for the period July 1,2003 through June 30, 2004, was before Council.
Mr. Dowe moved that the report be received and filed. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
OATHS OF OFFICE-COMMITTEES-WATER RESOURCES: A report of
qualification of George W. Logan as a member of the Board of Directors, Western
Virginia Water Authority, for a term commencing March 2, 2004, and ending
March 1, 2008, was before Council.
28
Mr. Dowe moved that the report of qualification be received and filed. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-BLUE RIDGE PARKWAY: The fnl!owir, g agenda item was sponsored
by Council Member M. Rupert Cutler and Vice-Mayo: ~everlv T. Fitzpatrick, Jr.
Dr. Susan Jackson Mills, Executive Director, FRIENDS of the Blue Ridge
Parkway, Inc., requested that Council consider a regional approach to the Blue
Ridge Parkway for economic development, spearhead a cooperative spirit
between Roanoke County and the Town of Vinton to explore strategies that
would improve the Parkway's benefits to travelers to the City and that the City
of Roanoke recognize the benefits of protecting and preserving the Parkway
viewshed and the economical impact of the views to increase visitation to the
Roanoke section of the Parkway through financial support of FRIENDS of the Blue
Ridge Parkway viewshed protection project.
She advised that FRIENDS of the Blue Ridge Parkway believes that a similar
response by all localities is vital to preserve the Blue Ridge Parkway viewsheds,
thus providing a positive economic impact for both Roanoke City and the
Roanoke Valley; the City of Roanoke's economic benefits of the Parkway are in
direct relationship to the ecological health of Parkway views; and if Parkway views
are not preserved, visitors have little reason to visit the Parkway's Roanoke area,
therefore, the focus of her request on behalf of FRIENDS of the Blue Ridge
Parkway is to save the viewshed, to develop strategies to attract visitors, and for
the City of Roanoke to benefit from the visitation.
Dr. Mills stated that for the following reasons, it is important for the City of
Roanoke to consider the request:
Based upon the Blue Ridge Parkway Scenic Experience Project -
Southwest Virginia Study of 2002, the average visitor to the area -
visits 2.25 times per year for 1.96 days and spends $149.00 per day
per visitor.
29
Visitation to North'Carolina is far greater than the Virginia section of
the 23.5 million visitors in 2003 that travel the parkway, greater
numbers of visitors are choosing to visit the North Carolina side
(252 miles) of the Parkway due to commercials and residential
development along Virginia's 217 miles.
Between 1982 and ].992, the Roanoke Valley lost 8,550 acres in
farmland; the "Last Chance" designation represents a call to action
to preserve this threatened landscape in the area.
Of the 28 miles of the Blue Ridge Parkway designated as "Last
Chance Landscape" by Scenic America, 42 view areas were identified
(].998) as scenic quality views; of these, 13 were rated as having
little scenic quality remaining and 20 only moderate quality
remaining (only 9 views continue to exhibit the high quality views);
· and without th~"l~rotection of th~ Pa~!:way vi,e~,s~in Virginia, an
increasing number of ParkWaY/ visitors will begin and end their
Parkway experiences in North Carolina.
Economic studies show that the Blue Ridge Parkway brings billions of
dollars annually to local economies, but the money is not spread
evenly along the 469 mile route; the most recent study showed that
for every parkway-related dollar that fueled local economies in
Virginia, $5 poured into North Carolina communities; and although
the Parkway has a growing number of visitors, more than 23 million
last year, North Carolina has experienced faster growth.
Dr. Mills advised that in spearheading the regional approach, the City of
Roanoke is requested to provide grant services to help fund the initiative, budget
$15,000.00 over the next two years to match Roanoke County's support, or
spearhead the community-based volunteer effort behind the plantings for the
next three years and provide grant writing support.
Without objection by Council, the Mayor advised that the request will be
referred to the City Manager for report and recommendation to Council.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: (The Mayor advised that the briefing by the Virginia
Department of Transportation will be held at the end of the meeting.)
ITEMS RECOMMENDED FOR ACTION:
30
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
~ommunication advising that for more than 25 years, Community Housing
Partners Corporation (CHPC) has successfully conducted housing programs in
various localities across the Commonwealth of Virginia; in 2002, CHPC was
recognized as the "Best Housing Agency" in the state by the Virginia Department
of Housing and Community Development; on May 13, 2004, Council authorized
CHPC's first housing activities in the Roanoke community, pursuant to Resolution
No. 36695-051304, which approved the City's 2004-2005 Annual Update to the
Consolidated Plan for submission to the U. S. Department of Housing and Urban
Development; Council accepted 2004-2005 CDBG and HOME funds on June 21,
2004, pursuant to Budget Ordinance No. 36719-062104 and Resolution No.
36720-062104, pending receipt of an approval letter from HUD; and the letter
will be issued when Congress completes its routine release process which is now
underway.
It was further advised tha~. in o:der for CHPC to conduct its approved
2004-2005 housing activities, authorization by Council is needed to execute a
subgrant agreement; CDBG and HOME funding is available in 'accounts listed in a
draft Agreement attached to the report; and a total of $215,000.00 is being
provided to CHPC to rehabilitate and sell eight homes in the Hurt Park/West End
area.
The City Manager recommended that she be authorized to execute the
2004-2005 CDBG/HOME Subgrant Agreement with Community Housing Partners
Corporation, to be approved as to form by the City Attorney.
Vice-Mayor Fitzpatrick offered the following resolution:
(#36764-070604) A RESOLUTION authorizing the City Manager to enter
into the 2004-2005 Community Development Block Grant (CDBG) and HOME-
funded Subgrant Agreement with the Community Housing Partners Corporation,
upon certain terms and conditions
(For full text of Resolution, see Resolution Book No. 69, page 5.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36764-070604. The
motion was seconded by Mr. Wishneff and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, McDaniel, Wishneff and Mayor
Harris .............................................................. 5.
NAYS: None .................................................... O.
(Council Members Cutler and Lea were not. in the Council Chamber when
the vote was recorded.)
31
BUDGET-GRANTS-SCHOOLS: The City Manager submitted a
communication advising that the City of Roanoke continues to provide for the
nutritional needs of children and youth during the summer months through its
Parks and Recreation Youth Services Division supervised Summer Nutrition
Program; breakfast and lunch are provided to children throughout the City from
mid-June through early-August; more than 2,600 children/youth received lunch
and/hr breakfast on a daily basis at 19 sites during the summer of 2003; in
2004, four sites were added with two other sites pending, and snacks will be
offered during two special after-summer-school programs that will operate until
5:30 p.m.; local funds, in the amount of $40,000.00, have been appropriated in
the fiscal year 2004-2005 General Fund budget in the Parks and Recreation
Youth Services Division budget, Account No. 001-620-8170-2034 (Special
Projects); and local funds will be used to provide staffing and program materials.
It was further advised that funds for the program are provided through the
United States Department of Agriculture Food and Nutrition Ser. vice;~the program
is similar in concept to the National School Lunch Program with eligibility
requirements much like those used to determine eligibility for free or reduced
priced meals during the school year; the purpose of the program is to provide
nutritionally balanced, healthy meals to children, ages one through eighteen, and
for those with special needs; adult, summer staff manage the program and youth
are hired to assist at food service sites; and the City is reimbursed on a per meal
basis.
The City Manager recommended that Council:
Accept the Summer Food Program grant, in the amount of
$143,315.00, and authorize the City Manager and City Clerk to
execute and attest respectively, an agreement with the United States
Department of Agriculture Food and Nutrition Services and any other
forms necessary to accept such grant, approved as to form by the
City Attorney.
Establish a revenue estimate, in the amount of $~83,315.00, and
appropriate funding to expenditure accounts as outlined in the
program budget in accounts to be established by the Director of
Finance in the Grant Fund.
Transfer $40,000.00 from fiscal year Account No. 00~-620-8~70-
2034 (Special Projects) in the Parks and Recreation Youth Services
Division budget to the Grant Fund, and appropriate funds in the
Grant Fund as more fully described in an attachment to the report.
Council Member Dowe offered the following budget ordinance:
32
(#36765-070604)' AN ORDINANCE appropriating funds for certain sections
of the Summer Food Program, amending and reordaining certain sections of the
2004-2005 General and Grant Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book. No. 69, page 6.)
Mr. Dowe moved the adoption of Ordinance No. 36765-070604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, McDaniel, Wishneff and Mayor
Harris .............................................................. 5.
NAYS: None ..................................................... O.
(Counc!l M2mbe. rs Cutler and Lea were not in the Council Chamber when
the vote was recorded.)
Council Member Dowe offered the following resolution:
(#36766-070604) A RESOLUTION authorizing acceptance of a grant from
the United States Department of Agriculture Food and Nutrition Service on behalf
of the City to provide nutritionally balanced, healthy meals for children and youth
during the summer months, and authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant and applicable
laws, regulations, and requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 69, page 7.)
Mr. Dowe moved the adoption of Resolution No. 36766-070604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, McDaniel, Wishneff and Mayor
Harris .............................................................. 5.
NAYS: None .................................................... 0.
(Council Members Cutler and Lea were not in the Council Chamber when
the vote was recorded.)
BUDGET-FIRE DEPARTMENT-GRANTS: The City Manager submitted a
communication advising that the Fire Programs Fund was established by the
General Assembly, effective October 4, 1985, pursuant to Section 38.:~-44.1
Code of Virginia, 1950, as amended; the sunset clause requiring expiration of
the Fund on July :~, 1990 was removed, thus, the City's annual allocation of State
funds will continue indefinitely; program guidelines require that funds received
33
are non-supplanting and may not be used to replace existing local funding; and
all program funds must be used in accordance with provisions established by the
State Department of Fire Programs.
It was further advised that in January 2003, the City of Roanoke's allocation
of $127,202.00 was deposited into Account No. 035-520-3232-3232 from the
Depa~rtment of Fire Programs; at the beginning of fiscal year 2004, due to the
Commonwealth's on-going fiscal concerns, there was creditable probability that
additional monies, beyond the amount already tendered for fiscal year 2004,
would later need to be transferred from the "Fire Programs Fund" to the State's
"General Fund"; therefore, those .jurisdictions that normally would have received
a fiscal year 2004 entitlement based on their population were frozen.
The City Manager advised that such probability did not materialize and the
Department of Fire Programs made supplemental payments to all such affected
jurisdictions, including the City of Roanoke; the suppl_~mer~tal.amount of.
$14,,~16.00, in addition to the $127,202.00 received in January 2003, is the
City's appropriate fiscal year 2004 entitlement of $141,618.00; and action by
Council is needed to formally accept and appropriate funds, as well as authorize
the Director of Finance to establish revenue estimates in appropriate accounts in
accordance with provisions of the program.
The City Manager recommended that she be authorized to accept the Fire
Programs Funds Grant, to execute, accept and file any documents setting forth
conditions of the grant and to furnish such additional information as may be
required; and that Council appropriate grant funds in the amount of $14,416.00,
with a corresponding revenue estimate, in accounts to be established by the
Director of Finance in the Grant Fund.
Council Member Dowe offered the following budget ordinance:
(#36767-070604) AN ORDINANCE to appropriate funding for additional
Fire Program Grant funds, amending and reordaining certain sections of the
2004-2005 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, page 8.)
Mr. Dowe moved the adoption of Ordinance No. 36767-070604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
34
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel,Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
Mr. Dowe offered the following resolution:
(#36768-070604) A RESOLUTION authorizing the acceptance of additional
FY2004 Fire Programs Grant Funds made available to the City of Roanoke by the
Virginia Department of Fire Programs and authorizing the execution and filing by
the City Manager of the conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution BopkNo. 69, page $.)
Mr. Dowe moved the adoption of Resolution No. 36768-070604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
BRIDGES: The City Manager submitted a communication advising that the
1978 Surface Transportation Act enacted by Congress requires that all bridges,
including "off Federal Aid System" structures, must be included in the annual
inspection program; bridge inspection reports are required on 69 structures in
the City of Roanoke this year; 26 structures are inspected annually, while 43
structures are inspected bi-annually; one tunnel (underpass) also needs to be
inspected; Council awarded contracts on June 17, 2002, to Hayes, Seay, Mattern
& Mattern, inc., and Mattern & Craig, Inc., for the three year Bridge inspection
Program, with years two and three to be negotiated based on the number
of structures to be inspected in each of the subsequent years; Hayes, Seay,
Mattern & Mattern, Inc., has agreed to inspect 36 bridges at acost of $83,100.00
for year three; Mattern & Craig, Inc., has agreed to inspect 33 bridges, one
tunnel (underpass), and 14 overhead signs at a cost of $72,400.00 for year
three; and funding in the amount of $155,500.00 is available in Account No.
001-530-4310-3072 (Bridge Inspections).
35
The City Manager recommended that she be authorized to execute
Amendment No. 2 for consulting services for the above work with Hayes, Seay,
Mattern & Mattern, Inc., and Amendment No. 2 with Mattern & Craig, Inc., in the
amounts of $83,100.00 and $72,400.00 respectively, for the third year (2004)
for bridge, tunnel, and overhead sign inspection services.
Council Member Dowe offered the following resolution:
(#36769-070604) A RESOLUTION authorizing the City Manager's issuance
of Amendment No. 2 to the City's contract with Hayes, Seay, Mattern & Mattern,
Inc., for additional engineering services for the inspections of 36 bridges.
(For full text of Resolution, see Resolution Book No. 69, page 9.)
Mr. Dowe ~moved the adoption of Resolution No. 36769-070604. The
motion was seconded.by Mr. Fitzpatrick and .adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
Vice-Mayor Fitzpatrick offered the following resolution:
(#36770-070604) A RESOLUTION authorizing the City Manager's issuance
of Amendment No. 2 to the City's contract with Mattern & Craig, Inc., for
additional engineering services for the inspection of 33 bridges, one tunnel
(underpass), and 14 overhead signs.
(For full text of Resolution, see Resolution Book No. 69, page 10.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36770-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
36
DONATIONS/CONTRIBUTIONS-GREENWAY SYSTEM: The City Manager
Submitted a communication advising that the Lick Run Greenway Phase II Project
consists of approximately 1.76 miles of greenway trail and associated
appurtenances beginning with a connection to the Phase I greenway at Court
Street and continuing to Wells Avenue; a majority of the trail is located adjacent
to Lick Run; the Engineering Division is finalizing plans and specifications for the
project in anticipation of bidding the project this summer; all properties have
been acquired for the project, with the exception of properties owned by W. S.
Connelly and Co., Inc. (Official Tax Nos. 2022205 and 3022820), which
properties are located in the Gainsboro Neighborhood on Sydnor Circle adjacent
to the Holiday Inn Express on Orange Avenue; the property owner, W. S. Connelly
and Co., Inc., is prepared to donate land rights necessary for the proposed
greenway project; however, W. S. Connelly and Co., Inc., wishes to be
indemnified as provided by the Virginia Code Annotated §29.1-509 Section E.
The City Manager recommended that she b~ ;'~h,~rized to acquire the
above described property rights.
Council Member Cutler offered the following resolution:
(#36771-070604) A RESOLUTION authorizing the City to indemnify and
hold harmless W. S. Connelly and Company, inc., as a condition of the donation
by W. S. Connelly and Company, Inc., of certain easements across Official Tax
Nos. 2022205 and 3022820, necessary for the completion of the Lick Run
Greenway Phase II Project, and authorizing the execution of the necessary
documents.
(For full text of Resolution, see Resolution Book No. 69, page 11.)
Mr. Cutler moved the adoption of Resolution No. 36771-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
BUDGET-ROANOKE CIVIC CENTER: 'The City Manager submitted a
communication advising that the Roanoke Civic Center opened in March, 1971;
the two main facilities included the Coliseum and the Auditorium; when the Civic
Center was built, continental seating for Auditoriums was at the height of
fashion, and ADA compliance was not an issue; and many things have changed in
37
public assembly facilities inasmuch as newer facilities provide cross, center, and
Side aisles with handicap accessibility.
It was further advised that in order to bring Auditorium seating up to date,
new chairs are needed; chairs should be replaced because they are worn and
replacement parts are difficult to find; also, handicap access would be greatly
imprbved with a new configuration; during fiscal year 2003-2004, $146,000.00
was appropriated from retained earnings for seat refurbishment; and if seats are
refurbished only, the estimated cost would be as much or more than replacement
and there would still be no center, side, or cross aisles.
It was explained that new chairs and aisles would provide better wheel
chair access, arm lifts for patrons that have limited mobility, and some would be
removable fo.r special pu,rposes; bids for seat replacement were rece ved on July
2, 2004, and the Iow bid'~as submitted b¥1rw!~ Seating Company in the amount
of $307,568.00; total f.~Ln.d.i~g~, in the amount .of $338,324.00, is required and
includes a ten per cen~contingency;, beyond t~e amount origih~llYappropriated,
additional funding, in the amount of $192,324.00, is needed to fund the entire
amount; and new seats would greatly improve the appearance of the Auditorium
and provide quality seating for all patrons, including Symphony and Broadway
Series season ticket holders.
The City Manager recommended that Council appropriate funds, in the
amount of $150,000.00, from Civic Facilities Fund Retained Earnings and transfer
$42,324.00 from Capital Project Contingency (001-300-9410-2280) to Civic
Facilities Seat Refurbishment Project (005-550-8623).
Vice-Mayor Fitzpatrick offered the following budget ordinance:
(#36772-070604) AN ORDINANCE to appropriate funding to the Civic
Facilities Seat Refurbishment Project, amending and reordaining certain sections
of the 2004-2005 General and Civic Facilities Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, page 12.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36772-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
38
VIRGINIA TRANSPORTATION MUSEUM: The City Manager submitted a
communication advising that the Virginia Museum of Transportation, Inc., has
requested the lease of the 611 and 1218 locomotives from the City of Roanoke
for a period of 20 years; consideration for the lease shall be a nominal annual
payment of $1.00 by the Museum to the City; and the lease would be renewable
at the end of the 20 year term, with the City to assume full control over the
locomotives should the Museum cease to operate for any reason; and the
Transportation Museum would also fully insure the locomotives and keep the
locomotives in top restored condition.
It was further advised that the Executive Director of the Transportation
Museum believes that the long term lease is necessary in order to make funding
appeals to individuals, corporations and foundations; sponsors and grantors
need to be guaranteed that the locomotives are displa, yed in a stable situation for
the duration of an exhibition, a.~ well as possible extension or renewal of the
exhibition; a lease has been ~;-e,,~r~d between the Virginia Museum of
Transportation and the City of Roanoke and a letter has been sent to the
Shenandoah Virginia Corporation (a subsidiary of the Norfolk Southern
Corporation) requesting its consent to terms of the lease; and lease of the 1218
' locomotive is subject to approval by the Shenandoah Virginia Corporation.
The City Manager recommended that she be authorized to execute a lease
with the Virginia Museum of Transportation, Inc., to be approved as to form by
the City Attorney.
The City Attorney advised that legal counsel for Norfolk Southern indicates
that the Shenandoah Virginia Corporation, which donated the 1218 to the City of
Roanoke, in is agreement with the lease.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#36773-070604) AN ORDINANCE authorizing the City Manager to
execute a lease between the City and the Virginia Museum of Transportation,
Inc., for the lease of two steam locomotives, known as the 611 and 1218,
currently housed at the Virginia Museum of Transportation, upon certain terms
and conditions, and dispensing with the record reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, page 13.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36773-070604. The
motion was seconded by Mr. Wishneff.
Council Member Dowe advised that he serves on the Board of Directors of
the Virginia Museum of Transportation and the Western Virginia Foundation for
the Arts and Sciences, in which capacities he receives no remuneration. He
inquired if he should abstain from voting on the ordinance.
39
The City Attorney advised that Mr. Dowe may vote on the ordinance
inasmuch as he is not a paid Director of the two organizations.
Ordinance No. 36773-070604 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, McDaniel, Wishneffand
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was not in the Council Chamber when the vote was
recorded.)
BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a
communication advising that on February 17, 2004, Council requested additional
information from the City administration on a request from t.t~e Roanoke Arts
Commission for funds to engage a consultant in developing and implementing a
Public Art Master Plan; staff has reviewed the Arts Commission's materials and
the draft request for proposals, and can support a $50,000.00 allocation to
. prepare the Plan.
The City Manager recommended that Council authorize transfer of
$50,000.00 from Capital Project ContingencyAccount No. 001-300-9410-2280,
to the Roanoke Arts Commission Account No. 001-300-7220-3754, for the
purpose of preparation of the public Art Master Plan.
Mr. Cutler offered the following budget ordinance:
(#36774-070604) AN ORDINANCE to authorize transfer of funds for Public
Arts Master Plan, amending and reordaining certain sections of the 2004-2005
General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, page 14.)
Mr. Cutler moved the adoption of Ordinance No. 36774-070604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Fitzpatrick, Lea, McDaniel, Wishneff and
Mayor Harris ........................................................
NAYS: None .................................................... 0.
(Council Member Dowe was not in the Council Chamber ~vhen the vote was
recorded.)
40
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the month of May 2004.
There being no questions, without objection by Council, the Mayor advised
that ~he Financial Report for the month of May would be received and filed.
CITY CODE-TAXES-LICENSES: The Director of Finance submitted a written
report advising that pursuant to changes made to State law in 2002, localities
were given the authority to deny certain permits to taxpayers if the taxpayer was
delinquent in the payment of local real estate taxes; accordingly, Section 32-7 of
the City Code was enacted to provide that the City shall deny a request made by
a taxpayer for a special exception, a variance, a rezoning or a building permit if
such taxpayer was delinquent in the payment of real estate taxes; and Section
19-1.2(b) of the City Code, already in effect in 2002, provides that a taxpayer
delinquent in the paymeht of business license, personal property, meals,
transient occupancy or admissions taxes may be denied a business license for
that reason.
It was further advised that during the last session, the General Assembly
enacted a law limiting a Iocality's authority to deny a taxpayer's application for
certain permits and licenses under certain circumstances; and effective July 1,
2004, Section 58.1-3994 of the Code of Virginia (1950) as amended, goes into
effect which provides that a locality shall not refuse to issue any permit or
license to a taxpayer if the sole basis for denial of such permit or license is the
taxpayer's failure to pay taxes, penalties or interest and such taxpayer has
pending a bona fide application or appeal to the locality with respect to such
taxes, penalties or interest.
The Director of Finance recommended that Council authorize amendments
to Sections 32-7 and 19-1.2(b) of the City Code to bring said sections into
compliance with Section 58.1-3994 of the State Code.
Mr. Dowe offered the following ordinance:
(#36775-070604) AN ORDINANCE amending §32-7, Delinquent real
estate taxes, of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation,
and §19-1.2(b), License required; requiring evidence of payment of business
license, business personal property, meals and admissions taxes, of Articlell,
In General, of Chapter 19, License Tax Code, of the Code of the City of Roanoke
(1979) as amended, by including certain limitations required by state law on the
City's authority to deny an application for a special exception, variance,
rezoning, or certain permits and business licenses respectively, on the basis that
delinquent taxes are owed the City; and dispensing with the second reading of
this ordinance by title.
41
(For full text of Ordinance, see Ordinance Book No. 69, page :~5.)
Mr. Dowe moved the adoption of Ordinance No. 36775-070604. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Lea, McDaniel, Wishneff and Mayor
Harris .............................................................. 6.
NAYS: None .................................................... 0.
(Vice-Mayor Fitzpatrick was not in the Council Chamber when the vote was
recorded.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None ..... ~ ~..
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR, VICE-MAYOR AND
MEMBERS OF CITY COUNCIL:
STADIUM-COUNCIL: Council Member Wishneff requested that Council
engage in awork session on Monday, July 19, 2004, at 12:00 noon to discuss the
process for moving forward on the Victory Stadium issue.
Without objection by Council, the Mayor advised that he would work with
the City Manager and the City Clerk to schedule the work session.
BUDGET-LEGISLATION: Council Member Wishneff spoke in regard to a
formal method of recognizing funding by citizens and local government for arts
and cultural organizations; i.e.: a regionalized State entity, with funding to
channel through the regional entity as a formal line item in the State's budget;
and, in exchange, citizens and local government would be required to provide
matching funds.
He requested that the City Attorney draft the appropriate language to be
forwarded to the Council's Legislative Committee for consideration.
Without objection by Council, the Mayor advised that the matter would be
referred to the Legislative Committee.
42
Council Member Cutler concurred in the remarks of Mr. Wishneff and
~.dvised that he has been a long time advocate of a regional entity to speak on
behalf of all art museums that qualify for inclusion in the Governor's budget.
ZONING-LIBRARIES: Council Member Cutler congratulated Nancy
Snod~lrass who was promoted to the position of Zoning Administrator, and Sheila
Umberger who will serve as Acting Director of Libraries.
COUNCIL: Mayor Harris welcomed Council Members McDaniel, Lea and
Wishneff.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or rePort to Council.
ELECTIONS-ACTS OF ACKNOWLEDGEMENT-STADIUM-COUNCIL: Mr. William
J. Bryant, 124 Fleming Avenue, N. E., spoke in support of renovation of Victory
Stadium. He advised that he strongly supports Roanoke's history through the
preservation of historic buildings and facilities; the City of Roanoke should not
compete with larger cities across the country, but remain stabilized and serve the
citizens of Roanoke by letting their voices be heard; and the citizens of Roanoke
should have avoice in electing Council members to fill unexpired terms of office
on the Council. He called attention to potential problems relative to the new
electronic voting machines which are proposed to be used during the November
2004 Presidential Election and the reluctance by some citizens to use the new
equipment. He commended former Mayor RalphK. Smith for his service to the
City of Roanoke over the past four years.
BRIDGES-COUNCIL: Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed
appreciation to former Mayor Ralph K. Smith for his service to the citizens of
Roanoke. She expressed concern in regard to Council briefings which are held in
the Council's Conference Room and are not televised on RVTV Channel 3 for
viewing by the general public; and referred specifically to the Dr. Martin Luther
King., Jr. Bridge briefing on June 21 which was held in the Council's Conference
Room and was not televised. She requested that any future briefings on the Dr.
Martin Luther King, Jr. Bridge project be conducted in a setting that allows for the
proceedings to be televised by RVTV Channel 3.
COMPLAINTS: Mr. Robert Gravely, 729 Loudon Avenue, N.W., advised that
the average person living in the City of Roanoke cannot afford to purchase a
house; the City should offer incentives to keep citizens in Roanoke; the wishes of
citizens should be acknowledged by Council; there is a need for honest and
open government; there is a need for better maintenance of the City's streets and
43
infrastructure; persons should be hired in key City management positions who
Will work with the citizens; and there should be greater recognition of the City's
work force.
STADIUM-COUNCIL: Mr. Adrian Lewis, 2538 Belle Avenue, N. E., requested
that Council, as elected officials, maintain open dialogue with the citizens of the
City bf Roanoke. He spoke in opposition to the renovation of Victory Stadium
which is located in the flood plain and lacks sufficient parking due to the location
of the Bio Medical Institute. He questioned the need fora20,000+ seat venue
(Victory Stadium).
COUNCIL: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., spoke in support
of open communication between City Council and the citizens of the City of
Roanol~e. She asked that Council work with citizens from the bottom upi instead
of from the top down, beginning with Roanoke's students and schools which are
the backbone of the City. She asked that the comments o.,'citizens be taken into
consideration and that Council take the time to publicly communicate with
citizens, as opposed to engaging in one-on-one dialogue.
STADIUM-COUNCIL: The Reverend John Kepley, 2909 Morrison Street,
S. E., congratulated the three new Members of Council and the Mayor, and
advised that citizens will be working for a new day of peace, prosperity and
advancement for the City of Roanoke. He called attention to the successful
Fourth of July celebration at Victory Stadium which was attended by over 20,000
persons, and asked that Council Members keep their campaign pledges to the
citizens of Roanoke who voted for them on the basis that they will restore this
memorable and valuable City landmark.
CITY MANAGER COMMENTS:
CELEBRATIONS-WATER RESOURCES: The City Manager called attention to
activities that occurred in the City of Roanoke over the Fourth of July weekend;
i.e.: the Jehovah's Witness Convention at the Roanoke Civic Center which
attracted over 6000 participants, the Fourth of July Music for Americans
celebration at Victory Stadium, and the Motor Madness program on the City
Market. She advised thatJuly ]., 2004, will be remembered in the history of the
City of Roanoke and the region as the day that the Western Virginia Water
Authority took over water and waste water operations in the Roanoke Valley,
which represents a significant beginning along the path of additional regional
ventures.
At 4:25 p. m., the Mayor declared the Council meeting in recess to be
reconvened in Room 159 for an update by representatives of the Virginia
Department of Transportation.
44
The Council meeting reconvened at 4:30 p. m., in Room 159, Noel C.
Taylor Municipal Building, for a briefing by representatives of the Virginia
Department of Transportation, with all Members of the Council in attendance,
Mayor Harris presiding.
STATE HIGHWAYS-TRAFFIC: The City Manager recognized representatives
of the Virginia Department of Transportation, and called upon Kenneth H. King,
Jr., Transportation Division Manager, for an overview of the briefing; i.e.:
· Introduction of Dana Martin, Commonwealth Transportation Board
Member; and Richard Caywood, District Administrator, Virginia
Department of Transportation (VDOT)
· Proposed routing of 1-73, recent changes from Southeast to
following the US 220 Corridor
· 1-581/US 220 Corridor Study called for by tl~e previous Council
· Mike Gray, representative of VDO'r
Dana Martin, Member of the Commonwealth Transportation Board,
introduced Richard Caywood, District Administrator, Virginia Department of
Transportation, who stated that his role is to listen to citizens in the different
localities to ascertain what they would like to see included in the highway project
within budgetary constraints; VDOT adheres to a set of policies throughout the
state and reviews all available options for various projects; and the Roanoke
geographic area contains multi-mobilism options (alternate uses of
transportation, particularly rail).
Mr. Caywood introduced Rob Cary, District Location and Design Engineer
for the Salem District, VDOT, for an update on the 1-73 project.
Mr. Cary referred to a handout regarding proposed changes to the 1-73
route due to recent designation of the southeast Roanoke neighborhood as a
Historic District. He explained the following:
· The red alternative on the 1-73 plan was developed from citizen
comments in 2001, but could not be utilized because of the historic
district designation.
· The blue alternative on the 1-73 plan modifies only a 12-mile
section of the route in southeast Roanoke, Roanoke County and
northern Franklin County.
· The option being considered for re-routing 1-73 uses existing Route
220 from Elm Avenue, continues south into the Clearbrook area of
Roanoke County, veers southeast of Buck Mountain along Route 657
(Crowell Gap Road) into Franklin County and rejoins the original
corridor plan.
45
He stated that the proposed schedule is to present the alternative to the
Commonwealth Transportation Board on July 15, 2004, for review and approval;
upon approval, the Final Environmental Impact Statement will be completed on
the selected corridor (from 1-81 down to North Carolina) by September 2004 and
will be sent to the Federal Highway Administration for evaluation, approval and
issuance of a Record of Decision in early 2005, which will allow allocation of
funds and moving the project to the design stage.
Mr. Cary called for questions regarding the proposal for 1-73.
Vice-Mayor Fitzpatrick stated that a citizen previously expressed concern
about whether any of the Old Southwest Historic District will be involved in the
project; and he could not tell where the Route 220 interchanges will be that will
allow access to Wal-Mart and Buck Mountain Road.
~ .... Mr. Cary stated that there will be ~n interchange for Route 419, the other
interchange will be at Buck Mountain Road, there will not be an interchange with
the Parkway, but a transitional area for Parkway access, and the actual type of
interchange has not been detailed.
Council MemberWishneff requested clarification regarding the process of
approving the change in the corridor route and Mr. Cary reiterated that the
Commonwealth Transportation Board will have to rescind the corridor that was
approved, approve the new corridor, and then finalize the Environmental Impact
Statement, and the National Park Service will be included to work through some
parts prior to finalizing the Environmental Impact Statement.
Mr. Wishneff requested that Mr. Cary reviewa previous map and the 1-581
corridor area lane changes at the Valley View Mall interchange.
The City Manager advised that several years ago, Council and other local
governing bodies were afforded an.opportunity to provide comments and to
identify which route each supported; City Council opposed the one route through
the City of Roanoke; VDOT is preparing to move forward with this change based
upon the historic designation of the southeast neighborhood and will not invite
comments from local jurisdictions at this time, but believes that it is important to
provide information to Council on the alignment of the route throughout the City,
given the fact that public meetings were held on June I and 2. She further
advised that the bulk of the route will use existing right-of-way already acquired
by VDOT, as it relates to 1-581 and Route 220, and the more dramatic impacts
will occur at the south end of the City and into Roanoke County on Route 220.
Mr. Cary stated that the purpose of the Environmental Impact Statement is
not to determine the final right-of-way locations; the Federal Highway
Administration requires the same shoulder width on the medium barrier as on
the outside of the lanes where there are three lanes in either direction, and the
46
key is to have eight feet for the shoulder on either side. He further stated that
r~ost of the change will take place at the interchanges; some areas will need to
be reworked for future traffic, such as the area between Orange Avenue and Elm
Avenue because recent traffic counts reflect that approximately 100,000 vehicles
pass through the area per day.
~ The City Manager noted that the third portion of the study reflects that
VDOT is willing to participate with the City in regard to all three critical
interchanges, well in advance of any 1-73 effort.
Mr. Cary reiterated that once a final decision is made to proceed with the
revised corridor, the next step will be to start the preliminary hearing work, to
prepare detailed surveys and design work, which will afford an opportunity for
more citizen input at additional public hearings.
Council Member Wishnefi' v,:~c~,3 cqncern over the environmental impact of
increased traffic; whereupon, the City Manager replied that the impact effort the
City is making will keep the City under the threshold by the .required year.
Council member Cutler stated that the Environmental Impact Statement on
the project suggested that the flow of traffic with less idling will improve air
quality.
Vice-Mayor Fitzpatrick agreed and advised that most air pollution comes
from road traffic, not interstates, and if the City does not succeed in its early
intervention plan for air pollution, VDOT may need to deal with the issue.
Mr. King was requested to speak to the study of interchanges since they
have a more immediate impact on the community; whereupon, he advised that it
was known over a year ago that 1-73 would pass through the interchange with
Elm Avenue, which is a source of congestion, and access was a key issue of
discussion concerning the Biomedical Institute. He stated that a number of
reviews and studies were prepared by consultants and VDOTconcerning the two
areas, and consideration of modifications to the Franklin Road partial
interchange by making it a full interchange were reviewed. He further stated
that VDOT envisioned improvements to Wonju Street as a connection to provide
access to the Biomedical area and as an extension of the downtown area; Elm
Avenue is the heart of the area and improvements should be made as well as
focusing on what could be done in the interim for the current situation. With
that in mind, he stated that Council appropriated $100,000.00 to a capital
account and now is the time to study what the Elm Avenue interchange might
look like with improvements toWonju Street and Orange Avenue, which would be
a significant cooperative study with VDOT. He introduced Mike Gray,
representing VDOT.
47
Mr. Gray explained that a study team was created consisting of
representatives from the City, VDOT and the regional commission to study
interchange areas; the team put together a request for proposals which will soon
be released to the public; and approximately $300,000.00 in State and Federal
funding has been approved. He stated that it would be in the best interests of
both the City and VDOT to make improvements to the interchanges.
Mr. King advised that the City is a partner in the study and will have direct
involvement in the process, and funds have already been used to collect traffic
data for the first part of the study in advance.
Mayor Harris inquired about the status of the maintenance program relative
to upgrading the appearance of 1-581, as opposed to reconfiguration of 1-581.
Mr. Gray replied that maintenance is a part of the issue; a study has been
completed of interchange duplication which is similar to the study that was done
by the City of Lynchburg some time ago; VDOT has a viable.pJa:n.;to work with,
but the challenge is in determining what type of funding .can be used and
whether funding can be used for the maintenance program; and he will work with
City staff to identify specific deliverables out of smaller amounts of ordinary
maintenance program funding to make the area look better.
The City Manager advised that certain businesses in the past have
expressed a willingness to support financially the beautification of the areas in
question, it would be beneficial to know as soon as possible that any problems
envisioned byVDOTwith the Lynchburg advertising model have been resolved so
that the City could encourage local businesses to participate, realizing that once
the changes are made, someone will be responsible for maintenance.
Vice-Mayor Fitzpatrick suggested that VDOT let the City knowwhat can be
done as soon as possible so that business partners and citizens may participate.
Mayor Harris expressed appreciation to VDOT officials and to City staff for
an informative briefing.
At 5:30 p. m., the Mayor declared the meeting in recess and Council
convened in closed session in the Council's Conference Room, Room 45]., Noel
C. Taylor Municipal Building.
At 5:40 p. m., the Council meeting reconvened in the Council Chamber,
with all Members of the Council in attendance, Mayor Harris presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Dowe
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion bywhich any
48
Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Cutler and adopted by the following
vote:
AYES: Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised that the
terms of office of Sharon Hicks and Wendi Wagner as members of the Youth
Services Citizen Board expired on May 31, 2004; whereupon, he opened the floor
for nominations to fill the vacancies.
Mr. Cutle~ placed in nomination the names of Sharon Hicks and Wendi
Wagner.
There being no further nominations, Ms. Hicks and Ms. Wagner were
reappointed as members of the Youth Services Citizen Board, for terms ending
' May 31, 2007, by the following vote:
FOR MS. HICKS AND MS. WAGNER: Council Members Cutler, Dowe,
Fitzpatrick, Lea, McDaniel, Wishneff and Mayor Harris ...................... 7.
OATHS OF OFFICE-COMMITTEES-PENSIONS: The Mayor advised that the
terms of office of Donna Johnson, Michael W. Hanks and Cyril J. Goens as
members of the Board of Trustees, City of Roanoke Pension Plan, expired on June
30, 2004; whereupon, he opened the floor for nominations to fill the vacancies.
Mr. Cutler placed in nomination the names of Donna Johnson, Michael W.
Hanks and Anthony Wallace.
There being no further nominations, Ms. Johnson was reappointed for a
term ending June 30, 2008, Mr. Hanks was reappointed for a term ending June
30, 2006, and Mr. Wallace was appointed for a term ending June 30, 2006, as
members of the Board of Trustees, City of Roanoke Pension Plan, by the
following vote:
'FOR MS. JOHNSON, MR. HANKS AND MR. WALLACE: Council Members
Cutler, Dowe, Fitzpatrick, Lea, McDaniel, Wishneff and Mayor Harris .......... 7.
Inasmuch as Messrs. Hanks and Wallace are not residents of the City of
Roanoke, Mr. Cutler moved that the City residency requirement be waived. The
motion was seconded by Mr. Dowe and unanimously adopted.
49
OATHS OF OFFICE - COMMITTEES - PERSONNEL DEPARTMENT - GREENWAY
SYSTEM - ROANOKE ARTS COMMISSION - LIBRARIES - CONVENTION AND
VISITORS BUREAU FIRE DEPARTMENT - HUMAN DEVELOPMENT - FLOOD
REDUCTION/CONTROL - WAR MEMORIAL - PARKS AND RECREATION - TOWING
CONTRACT: The Mayor advised of the following expiration of terms of office on
June 30, 2004:
Personnel and Employment
Practices Commission
Tamara S. Asher and William C.
Holland for terms ending June
30, 2007
Roanoke Valley Greenways
Commission
Talfourd H. Kemper, Jr., for a term
ending June 30, 2007
Roanoke Arts Commission
William B. Hopkins,Jr.,Terri R. Jone$,
Mark C. McConnel and Kristi Pedelty
for terms ending June 30, 2007
Roanoke Public Library Board
Herbert D. McBride for a term ending
June 30, 2007
Roanoke Valley Convention
and Visitors Bureau
A. Morris Turner, Jr., for a term
ending June 30, 2005
Board of Fire Appeals
Edwin L. Noell, Bobby Lavender and
Mark K. Cathey for terms ending June
30, 2008
Human Services Committee
H. Clarke Curtis, Frank W. Feather,
Pam Kestner-Chappelear, Randy
Leftwich and Jane R. Conlin for terms
ending June 30, 2005
Flood Plain Committee
Lucian Y. Grove, Bill Tanger, Mack D.
Cooper, Dennis Tinsley, Read A.
Lunsford, Frank B. Caldwell, Herbert
C. Berding, Jr., and Edgar V. Wheeler
for terms ending June 30, 2005
War Memorial Committee
Alfred C. Moore, Robert O. Gray,
Harold H. Sorrell, Sr., Philip C.
Schirmer and Sloan H. Hoopes for
terms ending June 30, 2005
50
Mill Mountain Advisory
Committee
E. C. Pace, III, Steven Higgs, Louise F.
Kegley, Richard Clark, Eddie Wallace,
Betty Field, Michael Loveman and
Carl H. Kopitzke for terms ending
June 30, 2005
Towing Advisory Board
Charles Brown and William F. Clark
for terms ending June 30, 2007
The above named persons were reappointed to their respective committees
for the above referenced terms of office by the following vote:
FOR MS. ASHER, MR. HOLLAND, MR. KEMPER, MR. HOPKINS, MS.JONES, MR.
MCCONNEL, MS. PEDELTY, MR. MCBRIDE, MR. TURNER, MR. NOELL, MR.
LAVENDER, MR. CATHEY, MR. CURTIS, MR. FEATHER, MS. KESTNER-CHAPPELEAR,
MR. LEFTWICH, MS. CONLIN, MR. GROVE, MR. TANGER, MR. COOPER, MR.
TINSLEY, MR. LUNSFORD, MR. CALDWELL, MR. BERDING, MR. WHEELER, MR.
MOORE, MR. GRAY, MR. SORRELL, MR. SCHIRMER, MR. HOOPES, MR. PACE, MR.
HIGGS, MS. KEGLEY, MR. CLARK, MR. WALLACE, MS. FIELD, MR. LOVEMAN, MR.
KOPITZKE, MR. BROWN AND MR. CLARK: Council Members Cutler, Dowe,
Fitzpatrick, Lea, McDaniel, Wishneff and Mayor Harris ...................... 7.
Inasmuch as Ms. Jones, Ms. Kestner-Chappelear, Mr. Tanger, Mr. Caldwell,
Mr. Schirmer, Mr. Brown and Mr. Clark are not residents of the City of Roanoke,
Mr. Cutler moved that the City residency requirement be waived. The motion
was seconded by Mr. Dowe and unanimously adopted.
At 5:45 p. m., the Mayor declared the Council meeting in recess until
Friday, July 16, 2004, at 12:00 noon in the Shenandoah Room, The Hotel
Roanoke and Conference Center, for a presentation by Michael Boyd, President,
Boyd Group Aviation Systems Research Group, on Community Team Building for
Airports and the communities they serve, which meeting will be declared in
recess until Monday, July 19, 2004, at 12:00 noon in Room 159, Noel C. Taylor
Municipal Building, for a Council workshop to discuss the process for moving
forward on the Victory Stadium issue.
The Tuesday, July 6, 2004, the regular meeting of Roanoke City Council,
which was recessed until Friday, July 16, 2004, at 12:00 noon, in the Shenandoah
Room, The Hotel Roanoke and Conference Center, for a presentation by Michael
Boyd, President, Boyd Group Aviation Systems Research Group, on Community
Team Building for Airports and the communities they serve, was called to order,
with Vice-Mayor Beverly T. Fitzpatrick, Jr., presiding.
51
PRESENT: Council Members M. Rupert Cutler and Vice-Mayor BeverlyT.
Fitzpatrick, Jr.- ...................................................... 2.
ABSENT: Council Members Alfred T. Dowe,Jr., Sherman P. Lea, Brenda L.
McDaniel, BrianJ. Wishneff and Mayor C. Nelson Harris ..................... 5.
'OTHERS PRESENT: George C. Snead, Jr., .Assistant City Manager for
Operations; and Sheila N. Hartman, Assistant City Clerk.
AIRPORT: Michael Boyd, President, Boyd Group Aviation Systems Research
Group, gave an overview of the following information:
· Realities of air service as related to fares, airline pricing, airline economics
and airline decision making in general as specifically related to airports
the .size of the Roanoke Regional Airport
· Air'service issues at Roanoke Regional Airport related to market size and
demand vs. service levels and fares, and impact of regional jets and ~the
concept of "leakage"
· The role that the Roanoke Regional Airport plays in the region as
compared to service and fares with other similar airports and the
strategies of "low fare" airlines
· The roles of the community and Roanoke Regional Airport concerning the
on-going marketing program and efforts that can be made to work
together to retain and improve air service
Where Roanoke stands:
· Roanoke has good service, access and some opportunities
· New Air Transportation Horizon
Flights are full, but losses are higher
A materially different cost environment
Material change in traffic drivers - whole new metrics
A different mix of passengers
Business travel is flat or declining
Airlines are consolidating - fewer airlines
· Traffic is fundamentally different, lost 70 million passengers between
2000 and 2003
· Airlines business is smaller
20% revenue shortfall
No industry can absorb this without fundamental changes in the way they
do business
Went from Pre - 9/].]. - expansion to Post - 9/].1 - survival
· Airline Industry- A new structure
Three basic structures - network airline systems, Iow-fare cherry-pickers,
small jet providers to network systems (no longer any "regional" airlines)
Roanoke is connected to airline systems
52
Overview of Main Trends:
Alliances - Continental Airlines participates
Collaborative competition - Access to smaller airline systems to serve
smaller communities
Passenger planes with 50/70 seats
Fares will probably go up, but access is not going to drop
Airline expansion strategies - Iow risk, high return, concentration on
business travel
Roanoke traffic is rebounding
Roanoke service levels
Air service has improved since 9/11, more jet services, nonstop to New
York
Roanoke Hubs
Without connecting hubs, Roal~oke would have much less service
Over half of Roanoke traffic i, ts or from cities that, each by themselves,
represent less than 1% of the total
No single destination from Roanoke represents more than 3.75% of the
total
The wide and diverse hub service at Roanoke is a competitive
advantage
Roanoke Airline Traffic Mix
US Airways (41.2%), Delta (31.8%), United (13.1%), Northwest (:~:~.2%),
Other (2.7%)
Delta is likely to increase share in 2004
US Airways is likely to decrease share due to closure of its hub at
Pittsburgh
Roanoke has service from four major airline systems
Roanoke now has access to eight major connecting hubs, plus New
York/LaGuardia (Washington-lAD, Charlotte, Atlanta, Cincinnati, Chicago,
Detroit, Philadelphia, Pittsburgh)
Exceptional access to Europe, plus two major airline gateways to Asia &
China (Access to China will be critical to economic growth in the next
decade)
Increasing levels of jet service
Clouds on the Horizon
Delta - Restructuring, but Roanoke is a key part of the route system
United - Under FAA pressure to reduce flights into Chicago/O'Hare
US Airways - Closure of Pittsburgh hub is likely
Fares Comparison
Greensboro is almost always less cost
Roanoke versus Richmond/Tri-Cities is comparable
Fare to Chicago - Of the three, Roanoke has lower fare
53
Roanoke and Airline Realities - I
· There are very few airlines
· New route decisions are based on highest return for increasingly expensive
assets
· Airlines look to markets where they can gain net-new traffic with the
lowest risk; hence, there is not a lot of expansion currently at mid-size
and smaller airports
· Roanoke has service from all but two possible major airline systems -
American and Continental
· Continental now has an alliance with Delta
Roanoke and Airline Realities - II
· The Airport has no control over airline decisions
· The Airport actively works to recruit 'new service and enhance existing
service
· Attracting a Iow-fare carrier is a function of having more potential traffic
than other (and larger) communities
· Competition: Colorado Springs, Fresno, Richmond, and at least a dozen
more
· Competition: Dallas/Ft. Worth, Las Vegas, Milwaukee
Low-Fare Service not out of the picture
· New economics: the passenger hurdles are way up
· Figure 400,000 for Southwest
· Bigger markets and opportunities elsewhere
· AirTran at Dulles/Ft. Worth; Spirit at Detroit; Frontier at Los Angeles
· Roanoke is a bit down the ladder
Independence Air
· Roanoke is a near certain target
· The business model (small jets with Iow fares) is not yet proven
· One of America's best managed companies
· Concept: Lower fares, not necessarily rock-bottom
· Current strategy: markets that can support 5-6 daily flights
Washington, without connecting traffic
tO
Other potential new service
· Continental: Some potential for Houston
· American: Some potential for Dallas/Ft. Worth
· JetBlue: Possible, but not before 2007, probably, due to aircraft deliveries
54
· Frontier: Now expanding mostly into Mexico and large markets from Los
Angeles (Not in the cards)
· ATA: An option for service to Chicago/Midway; not likely until they order
small jets (not on the horizon yet)
What the community can do
· Roanoke has strong air service
· Fares are not out of line with smaller airports
· Before booking - check out Roanoke first
· Support for the current service will bring more service
· Assure suppliers and family members from other areas - check out
Roanoke first
· Consider value of time
Council Member Cutler suggested that the coalition that pledged $2 million
for a travel bank to bolster use of airlines should assign persons to continually
monitor airfares and publicize Iow fares out of Roanoke'through a "Check
Roanoke First" campaign, using local news media.
Mr. Boyd noted that some localities use their websites to publish this type
of information and agreed that Roanoke has something going in regard to
disseminating information to the public and suggested that Roanoke continue to
build on the concept.
Inasmuch as the Pittsburgh hub will close within the year, J. Granger
Macfarlane, member of the Roanoke Regional Airport Commission, inquired if it
would be appropriate and valuable for Roanoke to continue to call upon
Continental Airlines to substitute the Cleveland hub for the loss of the Pittsburgh
hub, which would add another carrier to the area and may open up the Houston
hub.
Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, replied
that she recently met with representatives of Continental Airlines, they are
reviewing the matter and have expressed an interest in a Roanoke hub.
Mr. Boyd stated that the loss of the Pittsburg hub would be a problem, but
some of the flights may be picked up through the northeast; and if US Airways
went out of business tomorrow, the gap in service would probably be filled
quickly by others.
Mr. Cutler suggested that the airport could tie into the Metro Bus Line from
Blacksburg to Roanoke, and commuters could ride the bus to the airport in lieu
of driving.
55
Mr. Boyd stated' that something similar was tried by the City of
Harrisonburg for the Shenandoah Valley which did not work well because most
people prefer the convenience of their personal vehicle.
In the interest of economic development, Vice-Mayor Fitzpatrick inquired if
there will come a time when a combination of airlines will come together as
partners, with a willingness to build a structure such as a maintenance facility,
and will this be helpful in recruiting another airline.
Mr. Boyd responded that American Eagle built a maintenance facility in
Michigan and because of that, they now service Chicago, which they would not
have done otherwise; and having a maintenance facility would be a positive draw
for the area.
Ms. Shuck noted that the Roanoke Regional Ai~rport presently has~a
maintenance facility for turbo props; and Vice-Mayor Fitzpa.t. dck asked abo~t the
feasibility of a maintenance service for jets.
At 1:40 p.m., the Vice-Mayor declared the Council meeting in recess until
Monday, July 19, 2004, at 12:00 noon in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, for a Council workshop to
discuss the process for moving forward on the Victory Stadium issue.
The Tuesday, July 6, 2004, regular meeting of City Council which was
recessed until Friday, July 16, 2004 and further recessed until Monday, July 19,
2004, reconvened at 12:00 noon in Room 159, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, for a workshop to discuss the
process for moving forward on the Victory Stadium issue, with Mayor C. Nelson
Harris presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe,Jr., BeverlyT.
Fitzpatrick, Jr., Sherman P. Lea, Brenda F. McDaniel, Brian J. Wishneff and Mayor
C. Nelson Harris ..................................................... 7.
ABSENT: None ................................................ 0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L Burcham, City Manager; William M.
Hackworth, City Attorney, Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Council Member Lea.
56
STADIUM: The Mayor advised that the purpose of the work session is not
~o study the fate of Victory Stadium, but to gain a consensus from the Council on
the process by which a decision can ultimately be made. He opened the floor for
comments by Council Members.
Council Member Wishneff presented the following proposal:
1. A citizens committee (Stadium Committee) be created to manage the
evaluation process for studying the alternatives related to a Public
Assembly/Sports Facility (Facility) for Victory Stadium (VS) and to make
recommendations to Council on the best alternative(s).
2. The Stadium Committee would look at three program needs for the
community: (1) sports (such as football, soccer and lacrosse), (2) an
outdoor track, and (3) public assembly activities such as "The Walk for Life"
and the July 4'h concert. ~
3. Two alternative locations will be thoroughly evaluated for the sports
component (VS and placing a facility at each high school), three
alternatives for the track (VS, at each high school or in a separate location)
and two alternatives for the public assembly facility (VS and at each high
school).
4. The duties of the Stadium Committee would include:
Interviewing, selecting and negotiating a contract with a consulting
team that should include architecture, engineering, marketing firms
(consultants) to do a thorough evaluation of the cost of ~enovating VS
for use as any or all of the three program needs, building a new facility
at the two high schools or any or all of the three program needs, and
an off-site alternative(s) for the track on land already owned by a
public entity; the consultants shall legally work for the City but
practically (day to day) for the Stadium Committee.
It will be up to the Stadium Committee to determine the scope of the
consultants' work and to determine the various levels of quality and
program alternatives to be studied at each of the locations.
Interview potential users (high schools, colleges/universities, sports
clubs, promoters, State associations, others) about their needs and
interest in using such facilities.
Working with the consultants, determine support facility and
infrastructure needs, (parking, ingress, egress, environmental impact),
for each location and program alternative.
57
Meet with groups whose surrounding facilities might be needed to
enhance the various alternatives; for example, Carillon and the School
Board would be approached about shared parking opportunities.
Working with the consultants, hold meetings with groups/entities
(School Board, Carillon, PTA's, surrounding neighborhoods) to gain an
understanding of the issues that might arise from the various
alternatives and possible solutions to those issues.
Consultants work should include cost estimates for the various
alternatives.
Use a variety of means (public meetings, media, etc.) to gather public
comment on the alternatives. ·
The Spo.rts.Committee should rank various alternatives from most
desirable to least desirable.
5. The Stadium Committee shall be made up of 15 people, which would
include two appointees by each Council Member and Brian Wishneff as
Council liaison; and each Council appointee must have the unanimous
consent of the Council in order to be appointed.
6. Each Council Member shall have names to bring for Council
consideration at the August 2, 2004, meeting for approval by Council at
the meeting.
7. The Stadium Committee would be subject to all of the same FOI
rules/regulations as City Council.
8. The Stadium Committee shall select a chair and vice-chair from among
its members at its first meeting.
9. The Stadium Committee shall strive to complete its work within nine
months of August 2, 2004.
].0. Council shall appropriate $].50,000.00 for the Stadium Committee to
carry out its work.
1].. The City Clerk's Office shall provide secretarial support.
].2. The City Manager, Finance Director and City Attorney's Office shall
send a representative to each meeting of the Stadium Committee and
provide support and assistance as requested.
58
Mr. Wishneff further advised that from a program or space point of view,
there are four kinds of uses: (1) team sports at all levels of college and high
school, (2) outdoor track and field, (3) outdoor use for community events over
~10,000 persons, and (4) outdoor music events (more quality type events) which
should be studied separately since a more specialized facility will be needed. He
called attention to the need to address program issues, the question of whether
the facility study is driven by a citizens committee or City Council directly, the
role of City staff, location, i.e.: Victory Stadium, two high schools and an
independent location, and to begin some type of advertising process. He stated
that he has recommended appointment of a citizen committee to review the first
three program needs, but not the small music venue, and to consider Victory
Stadium as well as the two high schools and an independent site for track and
field purposes; the committee would hire, interview and select aconsulting team
that would be composed of architects and engineers and others to evaluate cost,
programs, the number of users ranging from high ~chool, to recreation, to
colleges and universities, in addition to critica', :~,.,,~: like parking, ingress,
egress, to meet with affected bodies such as the School Board, surrounding
neighborhoods, Parent-Teacher Associations and ultimately propose a cost
estimate for various alternatives. At the end of the process, he advised that
Council will have all of the information it needs to make an informed decision.
Council Member Dowe advised that it was his understanding that the
process was to address two issues: Victory Stadium or the specificWilliamson
Road/Orange Avenue site. He stated that the connotation is that the process is
starting over if the scope of the study is to look at high schools and field
opportunities, and, if that is the case, there is then a whole different level of
ideas that some members of Council were not privy to; and other venues, other
jurisdictions and other possibilities will need to be considered. He added thata
delay in the process will involve the loss of several more years, and a possible
change in the leadership of the City. He reiterated that itwas his understanding
that the issue was the renovation, practicality and cost effectiveness of Victory
Stadium versus the Williamson Road/Orange Avenue site, and to this point he
has not heard any mention of the Williamson Road/Orange Avenue site;
whereupon, he inquired if the site is off the table, and if so, what will be done
with the Williamson Road/Orange Avenue location.
Council Member Cutler advised that he would not be in favor of wasting all
of the time, effort and investment that has gone into the Williamson
Road/Orange Avenue site, which must be among the alternatives to be reviewed
just as intensively as Victory Stadium, the two high school sites, and a
combination stadium/amphitheater, etc. He presented a Proposed Roanoke
Stadium Location Decision Matrix which includes more alternatives than were
suggested by Mr. Wishneff that starts with the Williamson Road/Orange Avenue
Stadium/Amphitheater because the site is already owned, prepared and plans are
ready to proceed. Secondly, he suggested looking at the feasibility of continuing
to develop the Williamson Road/Orange Avenue site as an amphitheater
59
comparable to the nearby Civic Center and work with the high schools to gain
support from the neighborhoods around Patrick Henry and William Fleming High
Schools for construction of high school football stadiums and tracks at each high
school site. He stated that because the Patrick Henry site is smaller than the
William Fleming site and the residential neighborhood is in closer proximity, the
proposal might meet with more success by the neighborhood ifa smaller football
facility (1000 seats) is constructed at Patrick Henry and a larger stadium (6000
seats) is constructed at William Fleming, while continuing to develop the Orange
Avenue and Williamson Road site as an amphitheater. Thirdly, he stated that
Victory Stadium should be looked at in the context of a concert stage and a
sports stadium, with a concert/amphitheater at another location. He also
referred to a suggestion made by a local citizen, Sam Lionberger, that
consideration be given to a site across Interstate 581 from Valley View Mall, and
there may be other locations that should be considered. He mentioned the
desirability of a regional facility; a study ~hou',d not be limited to Victory Stadium
and the two high schoc~-~'Ot~her program needs include the track and field
opportunity; and the feasibility of maintaining one of the grandstands at Victory
Stadium to review track and field events, lacrosse and other sports. He stated
that he does not advocate the prompt razing of Victory Stadium because of the
historic value of the facility; 4'h of July activities can be celebrated on any flat
piece of ground in the City and 4'h of July celebrations could be held along the
Roanoke River.
Council Member McDaniel advised that she is not totally sold on the idea of
appointing a committee. First, she stated that Council needs to reach a
consensus on the scope of the study and how far back it wishes to go, she would
like to see the Orange Avenue site included in the study, she is cool to the idea
of constructing smaller stadiums in neighborhoods because of lighting, traffic,
littering, and noise issues, and because residents will be concerned about their
neighborhoods which could detract attention from the larger issue of what to do
about Victory Stadium, and what kind of facility is needed, etc. She stressed the
need to look at what will provide the long term greater benefit to the citizens of
Roanoke, and it would be advantageous to engage in a facility study on the cost
of renovating Victory Stadium which appears to be the point where the process
was derailed for lack of good and meaningful cost estimates. She suggesteda
review of previous studies of Victory Stadium and a comparison of the figures
with the Orange Avenue site.
Council Member Lea advised that the citizens of the City of Roanoke spoke
loud and clear on two occasions this year with regard to their wishes for Victory
Stadium. He stated that there have always been options and alternatives, but the
citizens of Roanoke have stated clearly that they want Council to resolve the
issue of Victory Stadium and the question, first and foremost, should be whether
Victory Stadium can be renovated, and, if so, at what cost. He added that it is
not his position to look at other alternatives, and he supports all of the focus
being placed on Victory Stadium.
60
Vice-Mayor Fitzpatrick advised that he did not campaign on the issue of
~/ictory Stadium, but on the premise that he would be willing to look at a
reconsideration of Victory Stadium. He stated that the broad picture is not about
Victory Stadium, but about spending taxpayers' dollars responsibly, to ensure
that we know what kind of sports venue is needed for high school students, be it
a stadium or a track, and to look at potential entertainment needs of not just the
City 0f Roanoke, but the entire Roanoke Valley. He. added that nothing that has
been discussed thus far; i.e.: a high school stadium at each ofthe high schools
or Victory Stadium has any return on investment that fills up hotel rooms, or
brings additional meals taxes to the community, or places money back into the
community. He advised that the City has a responsibility to provide basic
football, track and other needs for its students, but the bottom line is: what
does the Roanoke Valley need in the way of entertainment facilities and what is
needed for high school sports. He stated that ne core drillings have been made
at Victory Stadium to determ'i~,e th~ facility's structural condition, costs have
been estimated, but the bi§~r :,',~ture is the need to look at a regional
entertainment venue that affords the opport~mityfor Roanoke County, the City of
Salem and the Town of Vinton to participate and to share in revenues. He
advised that the City of Roanoke is an unusual and unique place for a city of its
size, it provides a stadium that seats 25,000 people, when the average football
game attracts approximately 1000 people; and taking into consideration all of
the venues, deleting the 4'h of July celebration and Festival in the Park, there are
less than 20,000 people who attend events at Victory Stadium each year,
therefore, he will be hard pressed to spend large amounts of tax dollars on
Victory Stadium without considerably more information and a better
understanding of the future needs of the Roanoke Valley. He stressed the need
for a thorough study of what the region could support, the kinds of
entertainment that the region needs to look at, whether or not people will come
to the Roanoke Valley if the right kind of regional venue is constructed, and what
is the ultimate cost to renovate Victory Stadium.
Council Member Dowe advised that numerous and great ideas could
eventually be uncovered, but there is a need to focus on the price of a thorough
study that will reveal the cost to make Victory Stadium feel different. He said
that athletic leaders and promoters have stated that the Roanoke community has
a hard time supporting events, therefore, they do not select Roanoke and choose
instead to go to Greensboro, or Richmond, or Charlotte, etc., where they know
they can promote at least one or more successful shows.
Dr. Cutler referred to the diversity that is represented on the Council and
the expertise that each Council Member brings to the table. He stated that his
level of expertise in is natural resources management, including water
management, flood control issues, etc., therefore, one cannot lose site of the fact
that the Roanoke River will flood the site of Victory Stadium every few years; the
State is unable to fund the Roanoke River Flood Reduction Project due to lack of
funds and no funds are included in the 2005 budget of the Corp of Engineers to
61
help with the flood reduction project on the Roanoke River. Even if funds were
i'ncluded, he advised that design of the project is only to reduce flooding from a
high peak to a somewhat less high peak and not to totally eliminate flooding,
and if Victory Stadium were rebuilt, it would be necessary to rebuild the field at
least ten feet higher than it is today in addition to rebuilding the infrastructure at
an exorbitant cost. He stated that the reality is that the Victory Stadium site
presents a flooding problem and will continue to be a site that will flood,
therefore, how can the City continue to invest more tax dollars in a flood prone
site.
Council Member Lea advised that his main focus continues to be on Victory
Stadium, and certain colleges and universities have expressed an interest in
playing football games at the facility.
The Mayor advised that there appears to be several issues that have
evolved around today's discussion; i.e.: high school athletics (there is an issue as
to where Patrick Henry and William Fleming will play football and an unresolved
issue about an appropriate track and field venue for track teams that has been
ongoing for several years); (2) an issue regarding a regional entertainment
venue - the amphitheater concept and whether there is a market to support an
amphitheater, etc.; (3) Victory Stadium as an already existing facility; and (4)
what can be done with Victory Stadium if another alternative is pursued. He
stated that he would like for the Council to gain some consensus on whether
these are issues that the Council would like to study, or is the Council ora mind
to appoint a citizens committee to study and make recommendations. He called
attention to the amount of time that will be required to study the issues; and, in
the past, Council has utilized citizens for these types of undertakings, such as
the City's Comprehensive Plan, and the School Safety Task Force report, etc. He
called attention to the opportunity to appoint a citizens committee composed of
persons with the kinds of background and expertise that could make a well
rounded and diverse committee, with backgrounds in architecture, engineering,
economic development, marketing, etc. He inquired if there is a consensus by
the Council to appoint a citizens committee, or is this an assignment that the
Council would like to pursue.
Council Member Cutler advised that if he were appointed to a citizens
committee, he would want to have updated information on alternatives; prior
studies of Victory Stadium are several years old in respect to the costs of
different levels of renovations, therefore, he would support updating the studies
in current dollars, in addition to information on what has already been invested
in the Williamson Road/Orange Avenue site, how much it will cost to complete
the site, and information on other site alternatives and locations. He inquired
about a time line to update the studies prior to appointing a citizens committee,
or should the citizens committee be allowed to identify the types of information
that should be updated.
62
Vice-Mayor Fitzpatrick advised that Council should remain involved in the
process in order to obtain the right kinds of information, such as structural
studies of Victory Stadium, including in-depth core drillings, etc., information on
the number of attendees at such events as high school football games, the
Western Virginia Classic, 4'h of July celebration, Festival in the Park, etc., market
studies of entertainment and sporting events that have examined venues the size
of Roanoke to gain a better understanding of whether or not people will come to
Roanoke for entertainment, and the cost of operation of Victory Stadium (what is
the City currently spending and what should be spent to maintain the facility).
He stated that before appointing a citizens committee, certain basic information
should be in hand and Council should be the entity that decides what information
is needed in conjunction with City staff, and after the information is in hand,
Council will then be in a position to make a decision on whether to study the
matter or appoint a citizens committee.
Although the Mayor's point is well taken, Council Member McDaniel
questioned whether a citizens committee is needed. She advised that there have
been significant successes with citizen committees, but she is haunted by the Dr.
Martin Luther King, Jr., Committee and the Roanoke Sister Cities Sculpture
Committee, both of which took considerable time before a consensus was
reached and she would not want to see that happen in this instance. She stated
that if a citizens committee is appointed, it will be necessary to establish a well
defined charge for the committee.
Council Member Dowe agreed with the remarks of Ms. McDaniel and
advised that his fear rests in the process which could uncover many great ideas
that could conceivably take the process back to square one and could lead to the
involvement of other jurisdictions and studies, therefore, he expressed
reservations because of the time involved and the availability of investment.
Council Member Wishneff advocated that a citizens committee is the
preferred alternative because a considerable amount of frustration in the past
was related to the process. He stated that the amphitheater will require a
different type of study because it involves a different concept.
The Mayor advised that there are two issues: (1) the athletic issue - high
school as well as beyond high school, and (2) the entertainment question relative
to an amphitheater. He inquired if the athletic question could be addressed by
the citizens committee; i.e.: the issue of high school football, Victory Stadium,
track and field, while Council embraces the entertainment question.
Vice-Mayor Fitzpatrick advised that a policy issue that needs to be
addressed by Council is whether or not the City of Roanoke has a responsibility
to provide athletic facilities for Roanoke City Schools.
63
In order to reach a consensus by the Council, the Mayor requested that
Council Members provide him with their input regarding the charge for a citizens
committee prior to the August 2 Council meeting, and based upon the responses
by Council, he will draft a document that will be reflective of the wishes of the
Council as a whole prior to the August 2, 2004, Council meeting. He also
suggested that Council Members be prepared to recommend at least two persons
per Council Member to serve on a citizens commit:tee.
Council Member Wishneff suggested appointment of two Council liaisons
to the citizens committee (a person who is associated with each view).
There was discussion in regard to the advisability of appointing a
member(s) of Council to the citizens committee; whereupon, it was noted that
the presence of a Council Member could sway decisions by the committee.
in order to reach a consensus, the Mayor suggest.ed..th~ a Council liaison
not be appointed, that Council agree to select a Chair or two Co-Chai'rs of
committee, and that status reports be provided to the Council on a regular basis.
In summary, the Mayor requested that Council Members provide him with
their suggestions regarding the scope of the citizens committee prior to the
August 2, 2004, meeting of the Council, which will enable him to prepare a
consensus of the Council for discussion on Monday, August 2, and that Council
Members be prepared to recommend two persons each to serve on the citizens
committee, which will be discussed in closed session under the category of
vacancies on various boards and commissions. He emphasized that the citizens
committee will address the athletic question and he will work with the City
Manager to identify a process for Council to address the entertainment question,
amphitheater, regional possibilities, etc.
There being no further business, the Mayor declared the meeting
adjourned at ].:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
64
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
July 19, 2004
2:00 p.m.
' The Council of the City of Roanoke met in .regular session on Monday,
July 19, 2004, at 2:00 p. m., the regular meeting hour, in the Roanoke City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 21S Church
Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris presiding, pursuant
to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 36762-070604 adopted by the
Council on Tuesday, July 7, 2004.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr.,
Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Brenda I_: McDaniel, Brian J. Wishneff,
and Mayor C. Nelson Harris .......... ~--~ ....... ~ ....... ~ ............. 7.
ABSENT: .................................................... 0.
The Mayor declared the existence of quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-JUVENILE CORRECTIONAL FACILITIES: The
Mayor recognized and commended two employees from the Roanoke Valley
Juvenile Detention Center who recently received awards from the National
Juvenile Detention Association; i.e.: Rick Weekly who received the Bob Rader
Detention Services Worker of the Year Award for helping to implement the video
court system that allows juveniles to be arraigned without leaving the Juvenile
Detention Facility; and Kelvin Edwards who received the Bob Rader Line Staff
Worker of the Year Award for his participation in a program called Impact :~80
which is a leadership based treatment alternative to State facilities for non
violent offenders.
65
In recognition of their achievements, the Mayor presented Mr. Weekly and
Mr. Edwards with silver stars engraved with the City of Roanoke's branding
logo.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and considered separately. He called specific attention to four requests for
Closed Session.
MINUTES: Minutes of the special meeting or Council held on Thursday,
May 13, 2004, were before the body.
Mr. Dowe moved that the re~,-.!ing of the minutes be dispensed with and
that the minutes be approved as ,e~o~-ded. The motion was seconded by Mr.
Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
CITY COUNCIL: A communication from Mayor C. Nelson Harris requesting
that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-371! (A)(:~), Code of Virginia (1950), as amended, was
before the body.
Mr. Dowe moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutl.er, and Mayor Harris ............................................. 7.
NAYS: None ................................................ 0.
66
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from
the City Manager requesting that Council convene in a Closed Meeting to
discuss disposition of publicly-owned property, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy
of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950,
as amended, was before the body.
Mr. Dowe moved that Council concur in the request of the City Manager
to convene in a Closed Meeting as above described. The motion was seconded
by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
PURCHASE/SALE OF ~OPE,a, TY-CITY COUNCIL: A communication from
the City Manager requesting that Council convene in a Closed Meeting to
discuss disposition of publicly-owned property, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy
of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950,
as amended, was before the body.
Mr. Dowe moved that Council concur in the request of the City Manager
to convene in a Closed Meeting as above described. The motion was seconded
by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from
the City Manager requesting that Council convene in a Closed Meeting to
discuss acquisition of real property for a public purpose, where discussion in
open meeting would adversely affect the bargaining position or negotiating
strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of
Virginia (1950), as amended, was before the body.
67
Mr. Dowe moved that Council concur in the request of the City Manager
to convene in a Closed Meeting as above described. The motion was seconded
by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutle~r, and Mayor Harris ...................... ~ ...................... 7.
NAYS: None .................................................. 0.
COMMITTEES-CITY COUNCIL-LIBRARIES: A communication from Council
Member Brenda L. McDaniel tendering her resignation as a member of the
Roanoke Public Library Board, effective immediately, was before the body.
Mr. Dowe moved that cite resignation be accepted and that the
communication be received ;.~d filed. The motion was seconded by Mr.
Fitzpatrick and adopte~J by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
PARKS AND RECREATION-COMMITTEES: A communication from S. James
Sikkema tendering his resignation as a member of the Parks and Recreation
Advisory Board, effective immediately, was before Council.
Mr. Dowe moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr.
Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
PARKS AND RECREATION-COMMITTEES: A communication from Carl H.
Kopitzke, Chair, Parks and Recreation Advisory Board, advising of the
resignation of Geraldine LaManna as a member of the Parks and Recreation
Advisory Board, effective immediately, was before Council.
68
Mr. Dowe moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr.
Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
OATHS OF OFFICE-COMMITTEES-CITY COUNCIL: A report of qualification
of Brenda L McDaniel as a Member of the Council of the City of Roanoke to fill
the unexpired term of C. Nelson Harris, ending June 30, 2006, was before the
body.
Mr. Dowe moved that the report of qualificati~)n be received and filed.
The motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Leai McDa'niel,..Wishneff,
Cutler, and Mayor Harris .......................................... -. .... 7.
NAYS: None .................................................. 0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
LEGISLATION-TOTAL ACTION AGAINST POVERTY: The following item was
sponsored by Mayor C. Nelson Harris and Vice-Mayor Beverly T. Fitzpatrick, Jr.
Theodore J. Edlich, III, President, Total Action Against Poverty in Roanoke
Valley; and Ann Fisher, Executive Director, Virginia CARES, expressed
appreciation to the City of Roanoke for its assistance to ensure the survival of
Virginia CARES, the statewide network of pre and post incarceration services.
Mr. Edlich advised that:
In 1979, with the help of former Congressman M. Caldwell
Butler, TAP launched the Virginia CARES Program, one of the
first statewide networks of pre and post release services to
State felons.
69
Over the past 25 years, Virginia CARES has worked with more
than 30,000 inmates and ex offenders by providing them with
support for a crime free life with help in finding a job,
housing, individual and peer support counseling and
assistance in reconnecting with their families.
Virginia CARES has been studied on two occasions by the
Virginia Department of Corrections and has demonstrated
success at recidivist reduction.
The average cost for a Virginia CARES participant is $229.00
compared with the cost of one year of incarceration at
$22,000.00; and costs to potential victims of crime is
incalculable.
More than 400 persons from the Roanoke area have come to
the Virginia CARES offices, the overWhelming'majority of
whom are referrals from Probation and parole.
Currently, Virginia CARES makes up 75 per cent of the
community based PAPIS system, pre and post release
incarceration services in the Commonwealth of Virginia.
It is not surprising that Virginia CARES has often been caught
up in political infighting at the State level which has had
nothing to do with the merits of the work provided by Virginia
CARES, even though the number of prisoners released from
State institutions is on a sharp rise and will continue to be so
for the next decade.
With the financial struggle in Richmond, the political struggle
has worsened; two years ago, Virginia CARES was a victim of
political infighting, all State general fund money was
withdrawn and a portion was placed with Federal funds,
requiring a difficult local match and the administration of a
single local jurisdiction.
70
For the period beginning January 2004 and ending June 2004,
Roanoke City Council and the City Administration, at TAP's
request, agreed to take on the fiscal and program oversight
for the Virginia CARES network whose headquarters is based
in Roanoke, and, without the City's assistance, Virginia CARES
would most likely have folded.
Congressman Bob Goodlatte, assisted by former Congressman
Butler, used their connections to secure a $300,000.00
Federal earmark in 2003 and a $1,500,000.00 Federal
earmark in 2004 to continue all pre and post release
incarceration services to Virginia's ex offenders.
Mr. Edlich advised that in 2005, Virginia CARES will renew its fi§bt to
reclaim general fund monies for this important public safety program, and it is
hoped .that the City of Roanoke wiil consider making Virginia CARES and the
PAPIS ~og.rams a part of the City of Roanoke's legislativ~ agenda for the
upcoming 'l~gislative session.
Mr. Edlich recognized former Congressman M. Caldwell Butler, who was
in the audience, and formally expressed appreciation to Congressman
Goodlatte and former Congressman Butler for their support of Virginia CARES.
Members of Council commended Virginia CARES for the many
contributions that the organization has made to the Roanoke Community.
Without objection by Council, the Mayor advised that the remarks of
Mr. Edlich would be received and filed; and requested that Mr. Edlich provide
the appropriate information to the City Attorney for inclusion in the City of
Roanoke's proposed 2005 Legislative Program.
ANNUAL REPORTS-HOUSING/AUTHORITY: The following item was
sponsored by the City Manager.
Nancy Canova, Chair, Fair Housing Board, presented the 2004 Annual
Report of the Fair Housing Board. She advised that:
Ambitious plans for outreach and education were put on hold
for much of the year while the Fair Housing Board worked with
the City Attorney's Office to propose amendments to the City
Code reflecting updates to current Federal and State Fair
Housing regulations and revising the responsibilities of the
Board.
71
Adoption by Council of the amendments on March 1, 2004,
assured that all Federal and State protected classes are now
incorporated in the City Code and expanded responsibilities of
the Fair Housing Board, by emphasizing its role to provide
information to the public concerning Federal, State and City
fair housing laws.
In April, the Board published Fair Housing: What You Need to
Know for distribution to the public; the publication contains
information on Federal, State and local fair housing laws,
issues in mortgage lending and homeowners insurance, laws
affecting accessibility and the Virginia Residential Landlord
and Tenant Act.
The Board sponsored a workshop in April ,~eat~ring a
representative from the Virginia Fair H0usir~g Office and the
Bazelon Center for Mental Health Laws which was attended by
81 participants representing members of the Roanoke Valley
Apartment Association, Roanoke Redevelopment and Housing
Authority, Section 8 landlords, community agencies and
groups, banks, and realtors.
Ms. Canova further advised that the Fair Housing Board is committed to
moving forward this year, to building on the work that was done in the past
fiscal year, to collect data on any fair housing complaints in the City, to gain the
cooperation of community agencies and groups that serve persons in the
protected classes under the fair housing laws in order to receive data to guide
the Board in targeting its educational plan to meet local needs; and
collaboration may enable the Board to advise Council about the nature, causes
and possible solutions to fair housing issues. She stated that the Board plans
to sponsor a workshop on predatory lending which was delayed from the last
fiscal year.
There being no questions or comments by Council, the Mayor expressed
appreciation for the work of the Fair Housing Board and advised that the Annual
Report would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
GRANTS-ROANOKE AREA MINISTRIES: The City Manager submitted a
communication advising that on May 12, 2003, Council approved the 2003-
2004 Community Development Block Grant program and on June 16, 2003,
Council appropriated funds, in the amount of $20,000.00, toward rehabilitation
of the Roanoke Area Ministries facility, located at 824 Campbell Avenue, S. W.;
on October 22, 2003, an agreement was entered into between the City of
Roanoke and.P,~a~ok'e Area Ministries for said work; on May 13, 2004, Council
approved, submission of the 2004-2005 Annual Update to the Consolidated
Plan to the U. $. Depar~m.e.r~t. of Housing ~n~!'Urban De¥~]opment (HUD); and on
June 21, 2004, Council.accepted 2004-2065 CD~G funds and appropriated an
. additional $80,000.00 of. CDBG funds to Roanoke Area Ministries for the
completion of rehabilitation.
It was further advised that authorization by Council is needed in order to
amend the subgrant agreement with Roanoke Area Ministries to provide
additional funding in the amount of $80,000.00; and funding is available in
Account No. 035-G05-0520-5400.
The City Manager recommended that she be authorized to execute
Amendment No. I to the Subgrant Agreement between the City of Roanoke and
Roanoke Area Ministries, to be approved as to form by the City Attorney.
Vice-Mayor Fitzpatrick offered the following resolution:
(#36776-071904) A RESOLUTION authorizing the City Manager to
execute Amendment No. ! to the Subgrant Agreement between the City and
Roanoke Area Ministries in order to provide additional Community Development
Block Grant (CDBG) funds for completion of rehabilitation of the Roanoke Area
Ministries facility, located a 824 Campbell Avenue, S. W.
(For full text of Resolution, see Resolution Book No. 68, Page 17.)
73
Mr. Fitzpatrick moved the adoption of Resolution No. 36776-071904.
The motion was seconded by Mr. Lea and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None ........................... ~ ...................... O.
COMMI-I-rEES-ROANOKE INTERAGENCY COUNCIL: The City Manager
submitted a communication advising that Section 2.2-5204 of the Code of
Virginia (1950), as amended, requires that Council appoint a Community Policy
and Management Team (CPMT) to oversee Roanoke's efforts supporting the
Comprehensive Services Act for At-Risk Youth and Families; and Section 2.2-
5205 of the Code of Virginia (1950), as amended, states that membership of
the local CPMT shall include, at a minlmum, the following individuals:
At least one elected r. ff!cia~ or ~.;~pointed off!cial, or his
designee, from the gov~rm,:~ body;
· The local agency heads, or their designees, of the following
community agencies:
o Community Services Board
o Juvenile Court Services Unit
o Department of Health
o Department of Social Services and
o The local School Division.
It was further advised that the team shall also include a representative of
a private organization providing children's or family services and a parent
representative; and a locality may appoint other members to the team,
including, but not limited to, a local government official, a local law-
enforcement official and representatives of other public agencies; Council
previously adopted Resolution No. 31301-011193 establishing membership of
the Roanoke Interagency Council (RIC) as Roanoke's CPMT; and Council has
since reaffirmed, or amended, membership of the RIC on two additional
occasions, pursuant to Resolution No. 34775-050100 and Resolution No.
35101-101600.
74
It was noted that the Roanoke Interagency Council has been engaged in a
study of local Comprehensive Services Act operations since March 2004, and
recently adopted a set of strategic objectives that will help to ensure that future
operations will be as cost-effective as possible; and for the objectives to be
realized, it is important that all involved community agencies work together
towai'd common goals and that the appropriate individuals be active members
of the Roanoke Interagency Council.
The City Manager recommended that Council adopt a resolution to
establishing membership of the Roanoke Interagency Council, as follows:
· A local Government Representative
· The agency head, or their designee, for the Community Services
Board
· The agency head, or their designee, for the Juvenile Court Services
Unit
· The agency he~d, or their designee, for the Roan.oke'~E)epartment of
Health '
· The agency head, or their designee, for the Department of Social
Services
· The agency head, or their designee, for the Roanoke City Public
Schools
· A Private provider of Children's or Family Services
· A Representative from the Roanoke City Police Department
· A Parent Representative
The City Manager recommended that Council adopt a resolution
appointing the following persons to the Roanoke Interagency Council:
· Rolanda Russell, Assistant City Manager, City of Roanoke
· James Sikkema, Executive Director, Blue Ridge Behavioral
Healthcare
· Rodney Hubbard, Director, 23-A District Court Service Unit
· Jane Conlin, Director of Human Services/Social Services, City of
Roanoke
· Doris Ennis, Acting Superintendent, Roanoke City Public Schools
· Patty Tiller, District Nurse Manager, Alleghany/Roanoke City Health
Districts
· John Pendarvis, President and CEO, Family Service of Roanoke Valley
· Captain Rusty Ross, Roanoke City Police Department
75
It was advised that City staff is searching for a Parent Representative
candidate to serve on the Roanoke Interagency Council; and the resolution
designates the Director of Management and Budget, or his designee, to serve as
program expenditure monitor.
Mr. Fitzpatrick offered the following resolution:
(#36777-071904) A RESOLUTION re-establishing the membership of the
Roanoke Interagency Council.
(For full text of Resolution, see Resolution Book No. 68, Page 18.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36777-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dow¢, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayc,~ Harris .................... ~ ......................... 7.
NAYS: None .................................................. 0.
BUDGET-DISABILITY SERVICES BOARD: The City Manager submitted a
communication advising that the Fifth Planning District Commission Disability
Services Board (DSB) is responsible to local governments and serves as a critical
resource for needs assessment, information sharing and service opportunities
for citizens with disabilities, their families and the community; the following
jurisdictions in the Fifth Planning District have enacted resolutions establishing
participation in a regional effort and have appointed a local official to serve: the
Cities of Roanoke, Salem, and Covington; the Counties of Roanoke, Craig,
Botetourt, and Alleghany, and the Towns of Clifton Forge and Vinton; and other
members of the DSB include representatives from business and consumers.
It was further advised that Council authorized the Director of Finance to
serve as fiscal agent for the Fifth Planning District Disabilities Services Board on.
September 25, 1995, pursuant to Resolution No. 32675-092595; and the State
Department of Rehabilitative Services has allocated funds in the amount of
$14,800.00 for a one-year period to continue local staff support of
administration of the Fifth District DSB.
The City Manager recommended that she be authorized to enter into a
contract with existing DSB staff support to continue the provision of providing
local administrative support, and that Council authorize appropriation of
$14,800.00 to Grant Fund Account No. 035-630-5170-2010 and establish a
corresponding revenue estimate in an account to be established by the Director
of Fiflance to provide funding for the Fifth District DSB.
Mr. Dowe offered the following budget ordinance:
(#36778-071904) AN ORDINANCE to establish the Fifth District
Disabilities Services Board Grant, amending and reordaining certain sections of
the 2004-2005 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 20.)
Mr. Dowe moved the adoption of Ordinance No. 367:78~071904. :.r,-~,~
m~tion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
Mr. Dowe offered the following resolution:
(#36779-071904) A RESOLUTION authorizing the City Manager to enter
into a contract with Fifth District Disability Services Board ("FDDSB") staff to
provide continuing local administrative staff support; upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 68, Page 21.)
Mr. Dowe moved the adoption of Resolution No. 36779-071904. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler
and Mayor Harris ................................................... 7.
NAYS: None .................................................. 0.
77
SEWERS AND STORM DRAINS-BUDGET-WATER RESOURCES: The City
Manager submitted a communication advising that a settlement with
Lumbermens Mutual Casualty Company, surety, has been reached for the
Trevino Drive Storm Drain Phase I Project; proceeds from the settlement, in the
amount of $25,000.00, need to be appropriated to the Trevino Drive Drainage
Phase I account in the Capital Projects Fund; and settlement money, in
conjunction with remaining project funds, which includes retainage the City will
keep as part of the settlement, will provide for all necessary repairs to complete
the Trevino Drive Storm Drain Phase I Project.
The City Manager recommended that Council appropriate $25,000.00 to
Account No. 008-530-9780-9003, Trevino Storm Drain Phase I, and establish a
revenue estimate in the same amount in the Capital Projects Fund.
Mr. Dowe offered the following budget ordinance:
(#36780-071904) AN ORDINANCE to appropriate third party funding for
the Trevino Drive Storm Drain Phase I Project, amending and /'eordaining
. certain sections of the 2004-2005 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 22.)
Mr. Dowe moved the adoption of Ordinance No. 36780-071904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
BUDGET-ENTERPRISE ZONE: The City Manager submitted a
communication advising that on September 15, 2003, Council adopted
Resolution No. 36494~091503 authorizing the City Manager to apply to the
Department of Housing and Community Development for an Enterprise Zone
designation, since the designation the City had enjoyed since 1984 would
expire on December 31, 2003; and on June 21, 2004, the Commonwealth of
Virginia approved the City of Roanoke's application, thereby designating the
area of the City selected by the City as an Enterprise Zone, to be called
Enterprise Zone One A, effective retroactively to January 1,2004.
78
It was further advised that a requirement of such Enterprise Zone
designation is that the City of Roanoke will offer certain local incentives; eight
local incentives were a part of the application previously approved by Council,
however, it will be necessary for Council to adopt ordinances implementing the
incentives; and local incentives consist of the following: (1) fa(;ade grants, (2)
partial real estate tax exemption for rehabilitated or renovated buildings (to be
effective July 19, 2004), (3) development fee rebates, (4) water, fire and sewer
hookup grants (this local incentive was changed from a rebate to a grant
through the IDA since the Western Virginia Water Authority will receive the
hookup fees), (5) new fire suppression system retrofit grants and fire hookup
grants, (6) neighborhood and parks grants,(7) business security grants, (8) and
job training grants.
The City Manager recommended that Council adopt two measures; i.e.:
one establishing local incentives and one adding a new City Cocie Division 5B to
Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of
the city'of.Roanoke C~979), as amended; authorize the City Manager 1~o make
approtari'ate' rules and regulations to implement local incentives for Enterprise:
. Zone One A; authorize the Director of Real Estate Valuation to adopt rules for
administration of new Division 5B; and appropriate funds in the amount of
$200,000.00 for fa(;ade grants to Account No. 008-310-9736-9003 (Fa~;ade
Grants) and $100,000.00 for Fee Rebates and Other Incentives to Account No.
008-3:~0-9738-9003 (Enterprise Zone Fee Rebates) from Capital Project
Interest Earnings (008-3325).
Mr. Fitzpatrick offered the following budget ordinance:
(#3678:~-071904) AN ORDINANCE to appropriate funding for the
Enterprise Zone One Project, amending and reordaining certain sections of the
2004-2005 Capital Projects Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 23.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 3678:~-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
79
Mr. Fitzpatrick offered the following ordinance:
(#36782-071904) AN ORDINANCE approving, adopting, and establishing
certain local incentives for the area designated as Enterprise Zone One A in the
City .of Roanoke; providing for an effective date; and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 24.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36782-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
Mr. Fitzpatrick offered the following ordinance:
(#36783-071904) AN ORDINANCE amending and reordaining Article II, Real
Estate Taxes Generally, of Chapter 32 Taxation, of the Code of the City of Roanoke
(1979), as amended, by adding a new Division 5B, Exemption of Certain Rehabilitated
or Renovated Commercial, Mixed-Use Commercial with no more than 80% Residen.tial,
or Industrial Real Property Located in Enterprise Zone One A, to provide for a certain
real estate tax exemption for substantial rehabilitation or renovation of existing
commercial, mixed use commercial with no more than 80% residential, or industrial
buildings at least 15 or more years old and located within EnterpriSe Zone One A under
certain terms and conditions; providing for an effective date; and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 30.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36783-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
80
BUDGET-GRANTS: The City Manager submitted a communication advising
that notification has been received from the Commonwealth of Virginia
Commission for the Arts (Commission) that a $5,000.00 Local Government
Challenge Grant has been awarded to the City of Roanoke; and application for
the grant was made at the request of the Arts Council of Roanoke Valley, Mill
Mour~tain Theatre, Opera Roanoke, Roanoke Symphony Orchestra, and Young
Audiences of Virginia.
It was further advised that in order to receive funds, the Commission
must obtain written confirmation that local tax revenue dollars will be used to
match or exceed the amount of the grant; and for fiscal year 2004-2005, the
above listed organizations will receive local funding, as recommended by the
Ro.anoke Arts Commission and approved by Council on June 6, 2004, in the
following amounts:-
--- -Arts Council of Blue Ridge
· Mill Mountain Theatre
· Opera Roanoke
· Roanoke Symphony Orchestra
· Young Audiences of Virginia
$14,083.00
$11,792.00
$ 8,167.00
$27,800.00
$ 4,167.00
Grant funds will be distributed to the five sponsoring agencies in the amount of
$ ~,000.00 each.
The City Manager recommended that she be authorized to execute the
required documents for acceptance of the grant, said documents to be
approved as to form by the City Attorney; and that Council' appropriate
$5,000.00 in State grant funds and establish a corresponding revenue estimate
in accounts to be established by the Director of Finance in the Grant Fund
entitled, "Challenge Grant fiscal year 2005".
Mr. Cutler offered the following budget ordinance:
(#36784-07~904) AN ORDINANCE to establish the Local Government
Challenge Grant, amending and reordaining certain sections of the 2004-2005
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 34.)
81
Mr. Cutler moved the adoption of Ordinance No. 36784-071904. The
motion was seconded by Ms. McDaniel and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
Mr. Cutler offered the following resolution:
(#36785-071904) A RESOLUTION authorizing the acceptance of a Local
Government Challenge Grant, Number 05-0014, from the Virginia Commission
for the Arts.
(For full text of Resolution, see Resolution &ou;. ;!'~. 68, Page 35.)
Mr. Cutler moved the ado~tk,n.of Resoiution No. 36785-071904. The
motion was seconded by Mr. 'Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
POLICE DEPARTMENT-BUDGET-EMERGENCY SERVICES-GRANTS: The City
Manager submitted a communication advising that the Virginia Department of
Emergency Management has announced allocation of the 2004 U. S.
Department of Homeland Security (DHS), State Homeland Security Program
Grant; and the grant is designed to provide equipment, training, planning and
exercises for first responders to develop better preparedness to prevent,
respond and recover from potential acts of terrorism.
It was further advised that the City of Roanoke has been allocated a total
of $314,433.00 under the grant which is based upon a formula that provided
$15,000.00, plus $3.15 per capita to the locality; funds will be made available
upon review of the budget detail listing and approval by the Virginia
Department of Emergency Management; funding, which requires no local
match, must be used according to the requirements specified by the
Department of Homeland Security; the 2004 grant allows expenditure of grant
funds in four areas of need: equipment acquisition, training, planning, and
exercise; and equipment purchases must conform to the Office of Domestic
Preparedness Authorized Equipment List.
The City Manager recommended that she be authorized to execute, on
behalf of the City of Roanoke, any documentation required in connection with
obtaining and accepting the State Homeland Security Grant in the above
referenced amount, to provide any additional information and to take any
additional action that may be needed to implement and administer the grant
funds and agreements, such documents to be approved as to form by the City
Attorney; and that Council appropriate of $314,433.00 to an account in the
Grant Fund to be established by the Director of Finance and establish a revenue
estimate in the same amount.
Mr. Dowe offered the following budget ordinance:
(#36786-071904) AN ORDINANCE to establish the State Homeland
Security Grant, amending and reordaining certain sections of the 2004-2005
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 361)
Mr. Dowe moved the adoption of Ordinance No. 36786-071904. The
motion was seconded by Mr. Cutler.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., advised that it would
appear that the City of Roanoke has given in to terrorism on a local level by
closing access to the Mill Mountain Star at 11:00 p.m. He inquired if any of the
Homeland Security Grant funds could be used to address security measures in
the vicinity of the Star, thus allowing for access to the Mill Mountain Star for
longer periods of time, if not 24 hours a day.
Council Member Lea inquired as to whether there are training
opportunities for police officers as a result of the Homeland Security Grant;
whereupon, the City Manager advised that the City of Roanoke was the first
Police Department in the Commonwealth of Virginia and one of the first Police
Departments in the country after September 11 to initiate a Homeland Security
Program; and to that end, several of Roanoke's Police Officers have provided
training throughout the state and throughout the United States on Homeland
Security; and the City of Roanoke has received national recognition for its
Homeland Security training. She noted that $230,000.00 of the $314,000.00
allocation will be dedicated to the Fire Department for emergency response
equipment needs.
83
Council Member Cutler requested that the City Manager describe existing
channels of communication between the City and the Department of Homeland
Security with regard to stepped up alerts, etc.
The City Manager responded that when the country was going through a
serie~ of upgrades and downgrades of alerts,, information was received
electronically as well as by telephone. She referred to the proposed upgrade of
the radio system interface throughout the Commonwealth of Virginia that will
link all emergency personnel; and locally, the City and the County have been on
the same radio frequency for a number of years, and was one of the first
regional activities that was undertaken in the public safety arena.
There being no further discussion, Ordinance No. 36786-071904 was
adopted by the following vote:
AYES: Council Mer,qbers Dowe. Fitzpatlick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris .............................. : .............. 7.
NAYS: None .................................................. 0.
Mr. Fitzpatrick offered the following resolution:
(#36787-071904) A RESOLUTION authorizing the acceptance of the 2004
U. S. Department of Homeland Security Grant from the Virginia Department of
Emergency Management to obtain federal funds under the State Homeland
Security Grant Program administered by the Office of Domestic Preparedness
and authorizing the execution of any required documentation on .behalf of the
City.
(For full text of Resolution, see Resolution Book No. 68, Page 37.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36787-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
84
POLICE DEPARTMENT-BUDGET-DONATIONS/CONTRIBUTIONS-CITY
SHERIFF: The City Manager submitted a communication advising that First
Team, Inc. d/b/a First Team Auto Mall of Roanoke wishes to donate the sum of
$11,732.00 to the City of Roanoke to be used for two years of lease payments
on a new 2004 Nissan Xterra D.A.R.E. vehicle for use by the Roanoke City
Sheriff's Office; the vehicle will enable deputies assigned to the D.A.R.E.
program to enhance their promotion of a drug and violence free environment,
through positive interactions with law enforcement officers; and the lease will
continue for two years.
It was further advised that City of Roanoke Fleet Management personnel
have agreed to the upkeep and maintenance of the vehicle; if accepted, the
D.A.R.E. vehicle will be equally displayed throughout the 21 elementary schools
within the City of Roanoke; and value of the lease donation exceeds $5,000.00,
which req~Jires approval by Council to accept the donation.
.. The City Manager recommended that she be authorized to enter i~tc., a
lease agreemen~ between Nissan Motor Acceptance Corporation, First Team
Auto Mall, and the City of Roanoke, to acquire a 2004 Nissan Xte~ra for the
Roanoke City Sheriff's Office D.A.R.E. program; and authorize the Director of
Finance to establish a revenue estimate, in the amount of $11,352.00, in the
Grant Fund and appropriate funds in the same amount to an expenditure
account.
Mr. Dowe offered the following budget ordinance:
(#36788-071904) AN ORDINANCE to appropriate funding for the lease
of a D.A.R.E. vehicle and establish a donation, amending and reordaining
certain sections of the 2004-2005 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 38.)
Mr. Dowe moved the adoption of Ordinance No. 36788-071904. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
85
Mr. Fitzpatrick offered the following resolution:
(#36789-071904) A RESOLUTION accepting the donation of $].1,731.52
from First Team, Inc., to be used by the Roanoke City Sheriff's Office for the
lease~ payments of a new DARE vehicle, and expressing appreciation for such
donation.
(For full text of Resolution, see Resolution Book No. 68, Page 39.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36789-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None ...................................................
ANIMALS/INSECTS-FIREARMS: The City Manager sui~mittec] a
communication advising that last winter, the City of Roanoke began a deer
management program in response to citizen concerns regarding deer
overpopulation; 109 deer were taken by City-employed sharpshooters over the
2003-2004 season; as a part of the deer management program, the City
supported an amendment to Section 29.1-529, Code of Virginia, to take deer
over bait under specific conditions approved by the Virginia Department of
Game and Inland Fisheries; the amendment provides that "the Director [of
Game and Inland Fisheries] or his designee may authorize, subject to the
provisions of this section, the killing of deer over bait within 'the political
boundaries of any city or town in the Commonwealth when requested by a
certified letter from the governing body of such locality"; and authorizing the
taking of deer over a baited area would allow the option of a sizeable herd
reduction.
The City Manager recommended that she be authorized to send, for and
on behalf of City Council, a certified letter to the Director of Game and Inland
Fisheries requesting that he authorize the killing of deer over bait in the City;
and that she be further authorized to execute a revised Memorandum of
Understanding with the Department of Game and Inland Fisheries to allow the
taking of deer over bait, such document to be approved as to form by the City
Attorney.
86
Mr. Cutler offered the following resolution:
(#36790-071904) A RESOLUTION authorizing the City Manager to send
for and on behalf of City Council a certified letter to the Director of Game and
Inland Fisheries requesting that he authorize the taking of deer within the City
of Raanoke over bait; and authorizing the City Manager to execute a revised
Memorandum of Understanding with the Department of Game and Inland
Eisheries to allow the taking of deer over bait as part of the City's Deer
Management Program.
(For full text of Resolution, see Resolution Book No. 65, Page 40.)
Mr. Cutler moved the adoption of Resolution No. 36790-071904. The
~otion was seconded by Mr. Fitzpatrick. '.?::..
" .... Mr. William J. Bryant, 124 Fleming Avenue, N. W., advised tha. t'ea'nt'rolling
the deer population with hand guns or rifles could pose ~ dangerous threat to
persoris living in the area and other, animals. He stated that he is against the
killing of animals and the City of Roanoke should weigh all of the pros and cons
before engaging in a deer abatement program.
Upon execution of a Memorandum of Understanding with the Department
of Game and Inland Fisheries to allow the taking of deer over bait, the City
Manager was requested to review action that will then be taken by the City.
The City Manager responded that a request to allow the City to hunt deer
over bait was included in the City's 2004 Legislative Program that was
presented to the General Assembly. Under current legislation last year, she
stated that the City was unable to hunt deer with bait, yet a consultant
previously advised the City of Roanoke and other communities that the best
way to cause a significant reduction in the deer population would be to bait an
area, draw the deer into the area, and cause the reduction to occur in
significant ways; last year, using retired police officers, 109 deer were removed
which was a small number by comparison to the number that is problematic
within the community; and deer over population is an increasing problem in the
City of Roanoke. She stated that if Council approves the recommendation, it is
intended to contract with a consulting group in the fall of 2004 to address the
deer reduction program, which is the preferred method and is the method that
the Task Force supported. She advised that a group of individuals, including
some members from the prior deer management group, is reviewing other
wildlife in the City that are presenting problems; much of the wildlife coming
into the City is the result of development which is occurring in other areas; and
a one season culling of the deer population will not solve the problem, but it is
a problem that Council has indicated a desire to correct and the taking of deer
over bait is the best and most effective way to address the situation.
87
Council Member Wishneff advised that one of the issues on which he
campaigned was that he would vote against the killing of deer, because it is
cruel and unusual to bait and then kill deer.
Resolution No. 36790-071904 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel and Cutler---5.
NAYS: Council Member Wishneff and Mayor Harris .................. 2.
DIRECTOR OF FINANCE:
CITY TREASURER-CLERK OF COURTS-CITY SHERIFF-COMMONWEALTH'S
ATTORNEY: The Director of Finance submitted a written ,epoii. advising that
Council adopted Ordinance No. 36313-051203 on May _~. 2003, establishing
salaries for the City's Constitutional Officers as of July 1, 2003; Constitutional
Officers include the Commonwealth's Attorn~:.', Cler~ of Circuit Court,
Commissioner of the Revenue, Sheriff, and Treasurer; the ordinance stated in
. part, "It is the intent of Council that, in future years, the Constitutional Officers
will receive the average percentage increase approved by City Council for City
employees"; raises for Constitutional Officers were inadvertently omitted from
the annual pay plan ordinance adopted by Council on May 13, 2004; therefore,
action by Council is needed to formally adopt pay raises, effective July 1, 2004,
and in future years, pay raises for Constitutional Officers will be included in the
annual pay plan ordinance.
The Director of Finance recommended that Council adopt an ordinance
increasing the annual salary of the City's Constitutional Officers by 3.0
per cent, which is the average percentage increase approved by City Council for
City employees, effective July 1, 2004.
Mr. Cutler offered the following ordinance:
(#36791-071904) AN ORDINANCE establishing compensation for the
Clerk of Court, Commonwealth's Attorney, Commissioner of Revenue, City
Sheriff, and City Treasurer, the City's Constitutional Officers, for the fiscal year
beginning july 1, 2004; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 41.)
88
Mr. Cutler moved the adoption of Ordinance No. 3679:~-071904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A report from the Roanoke City School Board
requesting the following appropriations and transfers of funds was before
,Council: , ,,,~
$.490;000.00 for a three-classroom ~ddition with a c~vered walk
'and corridor: extension at Crystal Spring Elementary School, which
· pr0je6t will l~e.[unded from the 8oard's construction contingency
fund.
$82,000.00 for the Comprehensive School Reform Title I-F Grant
program to provide for replication of successful intervention
programs from other school divisions at Huff Lane School; the
program will provide staffing for a MicroSociety program which
includes staff development and skills instruction for students; and
the continuing program is ~[00 per cent reimbursed by Federal
funds.
$82,000.00 for the Comprehensive School Reform Title I-F Grant
program to provide for replication of successful intervention
programs from other school divisions at Oakland School; the
program will provide staff development for teachers and math
skills instruction for students; and the continuing program is 100
per cent reimbursed by Federal funds.
$41,278.00 for the Learn and Serve program to provide hands-on
education and career development for students at William Fleming
and Taylor Learning Academy, which new program is :~00 per cent
reimbursed by Federal funds.
89
The Director of Finance submitted a written report recommending that
Council concur in the request of the School Board.
Mr. Dowe offered the following budget ordinance:
'(#36792-071904) AN ORDINANCE to appropriate funding for Crystal
Spring Elementary improvements, Learn and Serve program, and two grants,
amending and reordaining certain sections of the 2004-2005 School and
School Capital Projects Funds Appropriations and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 42.)
Mr. Dowe moved the adoption of Ordinance No. 36792-071904. The
motion was seconded by Ms. McDaniel and .~,,~.~.d by the following vote:
AYES: Council Members F;,~:,,'¢¢,. Fitzpa;.rick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris .................. ~ .......................... 7.
NAYS: None .................................................. 0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
CITY CODE-BUDGET-COMMITTEES: Council Member Fitzpatrick offered
the following ordinance eliminating the Budget and Planning Committee:
(#36793-07:~904) AN ORDINANCE amending Chapter 2, Administration,
Article XlV, Boards, authorities, commissions and committees, Division 2,
Permanent committees, of the Code of the City of Roanoke (1979), as amended,
by repealing §2-29, Budget and planning committee, in order to eliminate this
committee created by and composed of the seven members of City Council; and
dispensing with the second reading by title paragraph of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 44.)
90
Mr. Fitzpatrick moved the adoption of Ordinance No. 36793-071904.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutle, r, and Mayor Harris .............................................
NAYS: None ............................ ' ...................... 0.
CITY CODE-COMMITTEES-ROANOKE CIVIC CENTER: Council Member
Dowe offered the following ordinance eliminating Council liaison representation
on the Roanoke Civic Center Commission:
(#36794-071904) AN ORDINANCE amending Chapter 24, Public buildings
and property generally, Article ~1, Civic Cente~, Division 2, Civic Center
.. ~Commission, of the Code of--the City of Roanoke (1979), as amended, by
repealing Section 24-45.:~, Cou_n_c_i! member liaison, in order to eliminate the
requirement of a Council rnemb~r liaison; and dispensing w.i.th the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 68, Page 45.)
Mr. Dowe moved the adoption of Ordinance No. 36794-071904. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYSi None .................................................. O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR, VICE-MAYOR AND
MEMBERS OF CITY COUNCIL:
ACTS OF ACKNOWLEDGEMENT - VIRGINIA AMATEUR SPORTS/
COMMONWEALTH GAMES: Council Member Dowe commended staff and
volunteers of the 15'h Annual Virginia Commonwealth Games which were held in
the City of Roanoke on July :~6 - 18, 2004.
91
PARKS AND RECREATION: Council Member Dowe requested that the
matter of installing air conditioning in the gymnasium at Eureka Park Recreation
Center be referred to the City Manager for report to Council.
Without objection by Council, the Mayor advised that the matter would be
referred to the City Manager for report to Council.
BONDS/BOND ISSUES-LEGISLATION: Council Member Wishneff requested
that a letter from the City Attorney under date of July 2, 2004, with regard to
advisory referenda be referred to the Legislative Committee for discussion prior
to October :~:~, 2004, when the matter will be considered by the (Senate Local
Government Committee.)
Without objection by Council, the Mayor advised that the matter would be
referred to the Legisl,~tive Cnmmittee.
HEARING O[ CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets th~s '~ime as a priority for citizens to be heard and matters
. requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
STADIUM: Mr. William Bryant, 124 Fleming Avenue, N. E., spoke with
regard to preserving/renovating Victory Stadium as an historic landmark.
BUDGET-COMPLAINTS-STADIUM-CIVIC CENTER: Ms. Helen E. Davis, 35
Patton Avenue, N. E., advised that the work session which was held at 12:00
noon regarding Victory Stadium should have been televised for viewing by the
general public on RVTV Channel 3. If the study by a proposed Council
appointed committee includes constructing a stadium/amphitheater at the
Orange Avenue/Williamson Road site, she asked that citizens of Gainsboro and
Lincoln Terrace be taken into consideration inasmuch as the area currently
bears the burden of noise, traffic and littering from events at the Roanoke Civic
Center.
STADIUM-CIVIC CENTER-YOUTH: Mr. E. Duane Howard, 508 Walnut
Avenue, S. W., commended Council on the Victory Stadium workshop which was
held at 12:00 noon, and asked that any future studies include activities for
youth such as gravity sports and their economic impact on the Roanoke Valley.
92
STADIUM: Ms. Pat Lawson, 1618 Riverside Terrace, S. E., spoke in support
of preserving Victory Stadium for its historic value.
STADIUM-HOUSING/AUTHORITY-CITY EMPLOYEES: Mr. Robert Gravely,
729 Loudon Avenue, N. W., spoke with regard to the need for more affordable
housing in the City of Roanoke, improved wages for City employees, the need
to market Victory Stadium, and infrastructure improvements in the inner City.
CITY MANAGER COMMENTS:
SCHOOLS: The City Manager advised that she spoke at the 20'h William
Fleming High School Reunion on Saturday, July 17, 2004, which was attended
by approximately 150 graduates, many of whom no longer reside in the City of
Roanoke. She stated that the persons who were in attendance are the kinds of
people that Roanoker's would like to welcome back to tt~e City.
.- ACTS OF ACKNOWLEDGEMENT-ECONOMIC DEVEL"O.PMENT: The
Manager advised that the Roanoke Valley Economic Development Partnership
and the Roanoke City and ROanoke County Economic Development
Departments received National Accreditation from the International Economic
Development Council at a ceremony which was held on Monday, July 19, 2004,
at The Jefferson Center. She stated that it was a significant occasion inasmuch
as the City of Roanoke, Roanoke County and the Economic Development
Partnership are the first city, county and regional organization in the nation to
receive this distinction.
At 3:30 p.m., the Mayor declared the Council meeting in recess for four
Closed Sessions.
At 4:40 p.m., the Council meeting reconvened in the City Council
Chamber, with all Members of the Council in attendance, Mayor Harris
presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Ms. McDaniel and adopted by the
following vote:
93
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
OATHS OF OFFICE-COMMI3-rEES-COURT COMMUNITY CORRECTIONS
BOARD-ROANOKE NEIGHBORHOOD PARTNERSHIP-VIRGINIA ALCOHOL SAFETY
ACTION PROGRAM-FLOOD REDUCTION/CONTROL: The Mayor advised of the
following expirations of terms of office on June 30, 2004:
Court Community Corrections
Program Regional Community
Criminal Justice Board
A. L. Gaskins,
George A. McMillan
William H. Cleaveland
(reappointment will be for te~rms
ending June 30, 2007)
Roanoke Neighborhood
Advocates
Richard ~J. Ni~hois
(reappointment will be for a
term ending June 30, 2007)
Regional Virginia Alcohol
Safety Action Program Policy
Board
A. L. Gaskins
(reappointment will be for a term
ending June 30, 2006)
Flood Plain Committee
E. L. Noell
(reappointment will be for a term
ending June 30, 2005)
Inasmuch as Mr. Cleaveland is not a resident of the City of Roanoke. Mr.
Fitzpatrick moved that the City residency requirement be waived in this
instance. The motion was seconded by Mr. Dowe and unanimously adopted.
Mr. Fitzpatrick placed in nomination the names of the above named
persons.
There being no further nominations, the above named persons were
reappointed to their respective committees for terms as above indicated by the
following vote:
94
FOR MESSRS. GASKINS, McMILLIAN, CLEAVELAND, NICHOLS, AND NOELL:
Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor
Harris ............................................................ 7.
OATHS OF OFFICE-FIFTH PLANNING DISTRICT COMMISSION-
COMMITTEES: The Mayor advised that there is a vacancy on the Roanoke Valley
Allegheny Regional Commission to fill the unexpired term of R. Brian
Townsend, resigned, ending June 30, 2006; whereupon, he opened the floor for
nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of William D. Bestpitch.
There being no further nominations, Mr. Bestpitch was appointed as a
member of the Roanoke Valley Allegheny Regional Commission, to fill the
unexpired term of R. Brian Townsend, resigned, ending June 30, 2006, by the
fo!!owing vote:
FOp, MR. BESTPITCH: CouncilMembers Dowe, Fitzpatrick, Lea, McDaniel,
. Wishneff, Cutler and Mayor Harris ..................................... 7.
OATHS OF OFFICE-COMMITTEES-METROPOLITAN TRANSPORTATION
DISTRICT: The Mayor advised that there is a vacancy on the Roanoke Valley Area
Metropolitan Planning Organization to fill the unexpired term of William D.
Bestpitch, ending June 30, 2005; whereupon, he opened the floor for
nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of M. Rupert Cutler.
There being no further nominations, Mr. Cutler was appointed as a
member of the Roanoke Valley Area Metropolitan Planning Organization, to fill
the unexpired term of William D. Bestpitch, resigned, ending June 30, 2005, by
the following vote:
FOR MR. CUTLER: Council Members Dowe, Fitzpatrick, Lea, McDaniel,
Wishneff, Cutler and Mayor Harris ..................................... 7.
At 4:45 p.m., the Mayor declared the Council meeting in recess until
7:00 p.m., in the City Council Chamber.
95
At 7:00 p.m., on Monday, July 19, 2004, the Council meeting reconvened
in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson
Harris presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., Beverly
T. Fitzpatrick, Jr., Sherman P. Lea, Brenda L. McDaniel, Brian J. Wishneff, and
Mayor C. Nelson Harris .............................................. 7.
ABSENT: ..................................................... O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Managa[; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; arid Ma. ry F. Parker,
City Clerk.
The invocation was delivered by ViceTMayor Bever!y 'f. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
PUBLIC HEARINGS:
ROANOKE CIVIC CENTER-LEASES-TELEPHONE EQUIPMENT: Pursuant to
instruction by the Council, the City Clerk having advertised a public hearing for
Monday, July 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard in the City Council Chamber, with regard to a proposed lease of a portion
of City-owned property located at the Roanoke Civic Center to Triton PCS, Inc.,
d/b/a SunCom, for construction and operation of a 1lO-foot flagpole
communication facility and related equipment, the matter was before the body.
The Mayor advised of a request of G. Michael Pace, Jr., Attorney, to
withdraw the matter; whereupon, without objection by Council, it was so
ordered.
96
ZONING: Pursuant to Resolution No. 25523 adopted by Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, July 19, 2004, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a request of the City of Roanoke to rezone a certain tract of land
located at 2102 Grandin Road, S. W., Official Tax No. 1460101, from RS-l,
Residential Single-Family District, to INPUD, .Institutional Planned Unit
Development District, subject to certain conditions proffered by the petitioner,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 2, 2004, and Friday, July 9, 2004.
The City Planning Commission submitted a written report advising that
the petitioner'requests the rezoning of the 96.33 acre F'~rcel of land from RS-i,
Single-Fami[y.,,Re~idential, to INPUD, Institutional P!anned Unit Development
District, in order to construct one, three-story, 330,000 square foot building to,
replace the current 11-building campus configuratioi~; the .parcel of land will
contain the high school building, Gibboney Hall (the one building to remain
from the current Patrick Henry High School), the Governor's School, the Raleigh
Court Library, the Raleigh Court Elementary School, and associated open space
and recreational functions; and the petition to rezone was filed on May 6, 2004,
and a First Amended Petition was filed on June 7, 2004.
It was explained that the proposed development is an effective
reutilization of the existing site; the development plan details an increase in the
amount of open space and decreases the amount of impervious surface area by
7.7 per cent for the site; and a centralized building approach, as opposed to
the current sprawling multi-building configuration, provides an enhanced
orientation to Grandin Road and reclaims more area for recreational and open
space purposes.
The City Planning Commission recommended that Council approve the
request for rezoning, given the proposed reuse of the existing site and its
consistency with Vision 2001-2020.
Mr; Dowe offered the following ordinance:
(#36795-07:[904) AN ORDINANCE to amend §36.1-3, Code of the City
of Roanoke (1979), as amended, and Sheet No. 146, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City; and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 46.)
97
Mr. Dowe moved the adoption of Ordinance No. 36795-071904. The
motion was seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter.
Richard A. Rife, Managing Partner, Rife and Wood, Architects,
representing the City of Roanoke and the Roanoke City School Board, spoke in
support of the request to rezone 96+ acres of land known as Shrine Hill Park
which is the site of Patrick Henry High School, the Raleigh Court Branch Library,
the Governor's School, and Raleigh Court Elementary School to allow for
reconstruction of Patrick Henry High School. Working from schematic
drawings, he reviewed building plans and advised that construction has begun
and should be complete for occupancy in December, 2005.
Mr. Rife was requested to address !a~dscapin~; whereupon, he advised
that the proffered site plan ind~d,~ eirjht f~,ot wide planting islands so that
every row of parking will have a continuous row of trees in between and more
trees will be planted on the site than currently exist.
Mr. Rife was also requested to address security features of the new
building plan; whereupon, he advised that the front door faces Grandin Road
and visitor's parking leads to the front door; a reception desk will be located
inside the front door that will be staffed at all times and a second control point
will be near the principal's office, with the goal of controlling access into the
building at two points where ingress and egress can be monitored; an
electronic locking system will be installed on all exterior doors similar to what
might be found in an office building or a hotel; faculty members and staff will
be issued magnetic cards and all cards will be coded so as to identify persons
coming in and out of the building at any given time of day; if a door is propped
open, an alarm will sound in the security office; an extensive camera security
system with motion detectors which are tied into an intrusion detection system
will be installed; and metal detectors are not planned at this time, although
building design plans allow for installation in the future, if necessary.
There being no other persons who wished to be heard, the Mayor
declared the public hearing closed.
98
There being no further discussion or comments by Council Members,
Ordinance No. 36795-071904 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
TAXES-REAL ESTATE VALUATION: Pursuant to instructions by Council, the
City Clerk having advertised a public hearing for Monday, July 19, 2004, at 7:00
p.m., or as soon thereafter as the matter may be heard, on a request of the
League of Older Americans, Inc., for exemption from local real estate taxation
of real property located at 706 Campbell Avenue, S. W., the matter was before
the body.
Legal.advertisement of the public hearing was published in The Roano/~e
t'/rnes on Friday, July 9, .2004.
The City Manager submitted a communication advising that the League of
Older Americans, Inc., which transacts business as LOA Area Agency on Aging,
owns the property known as Tax Map Nos. 1113202 and 1113201, located at
706 Campbell Avenue, S. W.; and the primary purpose of the LOA is to provide
services for the elderly, including Meals on Wheels, congregate meals,
transportation, case management, ombudsman, Title V employment
opportunities, foster grandparents and senior companions to persons in need;
and annual taxes due for fiscal year 2004-2005 on the two parcels of land are
$964.37 on an assessed value of $79,700.00.
It was further advised that on May 19, 2003, Council approved a revised
policy and procedure in connection with requests from non-profit
organizations for tax exemption of certain property in the City of Roanoke
pursuant to Resolution No. 36331-051903, adopting the revised Process for
Determination of Property Tax Exemption dated May :~9, 2003, effective
January 1, 2003; and the League of Older Americans, Inc., has provided the
necessary information required as a result of adjustments made to the revised
local policy prior to the deadline of October 15, 2004, which is the deadline for
applications for exemptions that would take effect on January 1, 2005.
99
The City Manager stated that according to the Commissioner of the
Revenue's Office, the loss of revenue to the City will be $?71.50 after a 20
per cent service charge is levied by the City in lieu of real estate taxes, which
service charge will be $192.87; the Commissioner of the Revenue has
determined that the organization is currently not exempt from paying real
estat~ taxes on the property known as Tax Map NOS. 1113202 and 1113201 by
classification or designation under the Code of Virginia; and the IRS recognizes
the LOA as a 501(c) 3 tax-exempt organization.
The City Manager recommended that Council authorize the League of
Older Americans, Inc. (LOA) exemption from real estate property taxation,
pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, effective
January 1, 2005, for property known as Tax Map Nos. 1113202 and 1113201,
located at 706 Campbell .~.v~,,'~, S. W., if the orgar~ization agrees to pay the
subject service charge by th=, date.
Mr. Cutler offered 'the following ordinance:
(#36796-071904) AN ORDINANCE exempting from real estate taxation
certain property of the League of Older Americans, Inc., located in the City of
Roanoke, an organization devoted exclusively to charitable or benevolent
purposes on a non-profit basis; providing for an effective date; and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 68, Page 48.)
Mr. Cutler moved the adoption of Ordinance No. 36796-071904. The
motion was seconded by Mr. Fitzpatrick.
Susan B. Williams, representing the League of Older Americans, Inc.,
appeared before Council in support of the request.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion or comments by Council Members, Ordinance
No. 36796-071904 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
100
COMMUNITY PLANNING-ROANOKE VISION, COMPREHENSIVE
DEVELOPMENT PLAN: Pursuant to instructions by Council, the City Clerk having
advertised a public hearing for Monday, July 19, 2004, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on amendment of Vision 2001-2020,
the City's Comprehensive Plan, to include the Riverland/Walnut Hill
Neighborhood Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 2, 2004 and Friday, July 9, 2004.
The City Planning Commission submitted a written report advising that
the Riverland/Walnut Hill neighborhood plan covers a small area directly south
of downtown Roanoke defined by the Roanoke River to the north and Mill
Mountain to the south; staff facilitated three public,w, orkshops with residents
and business owners in the fall of 2003 and in the spring of 2004; and based
oI~. input, from ;~h~ public workshops, the neighborhood,~t~la~n, designates
p;iodty initiatives for the neighborhood:
Traffic calming
Housing maintenance and upkeep
Encouraging a vibrant village center
Minimizing flooding damage
Enhancing the Walnut Avenue Gateway
Protecting the Roanoke River and Mill Mountain
The document is organized into six plan elements. The following
represents policies selected from each plan element section set forth
to address the neighborhood's priority initiatives:
Residential Development
Zoning patterns will support housing revitalization and desired
future residential land use patterns and encourage the
preservation of single-family housing.
Community Design
Develop site specific plans for the Walnut Avenue gateway,
neighborhood village center, and other major streets discussed
in the plan.
101
Economic Development
Encourage a vibrant village center in terms of appropriate form,
scale, and activity; map zoning patterns to allow medium-
density residential development in and around the village
center.
Infrastructure
Support efforts to reduce flooding and potential damage to
personal property.
Public Services
Aggressively enforce housing maintenance codes and usc
public nuisance abatement ordinances-to compi~l compliance;
and encourage citizen participation in the identific~.~i~;i; of code
violations.
Quality of Life
Increase recreational usage of the area along the Roanoke River
by completing the Roanoke River Greenway as part of the
Roanoke River Flood Reduction Project; and the goal is to
provide a formal path for exercising and enjoying the riverfront.
The City Planning Commission recommended that Council adopt the
Riverland/Walnut Hill Neighborhood Plan as a component of V/sion 2001-2020.
Mr. Fitzpatrick offered the following ordinance:
(#36797-071904) AN ORDINANCE approving the Riverland/Walnut Hills
Neighborhood Plan, and amending Vision 2001 - 2020, the City's
Comprehensive Plan, to include the Riverland/Walnut Hills Neighborhood Plan;
and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 68, Page 50.)
102
Mr. Fitzpatrick moved the adoption of Ordinance No. 36797-071904.
The motion was seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
heari'ng closed.
Council Member Cutler called attention to a high volume of traffic on
Laurel Avenue which was not designed to handle heavy traffic, and inquired as
to how motorists might be encouraged to use an alternate route; whereupon,
Mr. Townsend advised that a study is needed to determine if other traffic
patterns could be enhanced.
Council Member Cutler called attention to new infill housing con:ti-uction
aJ.c)ng Riverland Road and inquired as to ways to control infill housing;
whereupon, Mr. Townsend advised that infill housing can be controlled through
the. historic d!strict' route, or neighborhood design district ~,verl~,y regulations;
and neighborhood design districts will be applied as a part of the new zoning
ordinance update and the Riverland Road neighborhood will be evaluated
accordingly.
Dr. Cutler advised that he has been a long time advocate of a park along
the entire length of the Roanoke River within the City of Roanoke from the City
of Salem to the Town of Vinton; parks exist along the Roanoke River in the City
including Piedmont Park, but there are numerous stretches of the Roanoke
River that are without any kind of park or protected zoning and were negatively
affected when interceptor sewers were constructed, trees were cut, and rip rap
was installed. He further advised that the Plan offers an opportunity to
consider identification of a Roanoke River Parkway from one side of the City to
the other that would provide policy direction for those entities that are
associated with the flood control project, utility construction, etc. He stated
that the area along the banks of the Roanoke River through the City of Roanoke
should be regarded as a recreational, conservation and tourist economic
development opportunity, and should be treated accordingly. Therefore, he
inquired if language could be included in the Plan to clarify that the Roanoke
River area is considered to be a special zone.
Mr. Townsend responded that the last page of the future land use plan
identifies the entire length of the Roanoke River as being recreation open
space; the proposed new zoning ordinance includes two tools that are intended
toward that end: i.e.: first is a river and creek overlay that would be applied to
any land that abuts the Roanoke River and its tributaries, which provide
limitations on land disturbing activities in the first 50 feet of the buffered areas,
and the second is use of the recreation open space zoning district which would
apply to all publicly owned lands adjacent to the Roanoke River. He stated that
103
one of the issues to be .looked at with adoption of the creek and river overlay
district is the need to some degree to exempt public infrastructure projects
from land disturbing prohibitions, which in most cases are by necessity.
Council Member Cutler called on the City Manager for a response in
regard to designating a linear park along the length of the Roanoke River within
the City of Roanoke as it relates to existing publicly owned land; whereupon,
the City Manager advised that the suggestion could be reviewed by City staff
because more information is needed in regard to what portion of the land is
owned by the City and what portion is held in private ownership. She stated
that she would be willing to invest staff time in reviewing how much property is
owned by the City along the Roanoke River, where gaps in ownership occur,
and bring the matter back to the Council for policy direction.
Council Member Dowe advised that several months ~go; he participated
in an aerial tour of the City in order to view the Roano'~.e River. He called
attention to the need to make the Roanoke River look "different" while the City
engages in discussions with Carillon Medical Cent~:. ;'egardin9 th~ bio medical
park, and suggested that the idea be kept ii~ mind for future planning
. purposes.
There being no other persons who wished to be heard, the Mayor
declared the public hearing closed.
There being no further discussion or comments by Council Members,
Ordinance No. 36797-071904 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: A petition filed by Stephanie Brown,
representing Southern Property Investments, Inc., appealing a decision of the
Architectural Review Board, which was rendered on May 13, 2004, that no
Certificate of Appropriateness be issued with regard to property located at
422/424 Woods Avenue, S. W., for the installation of vinyl siding, was before
Council.
104
MS.
Brown advised that:
On Monday, March 22, 2004, her contractor began to apply vinyl
siding to the house at 422 Woods Avenue, S. W., and no building
permit was required.
On Friday, March 26, 2004, City staff posted a stop work notice on
the house, pursuant to Section 36.1-345 of the zoning ordinance.
She immediately contacted the Agent to the Architectural Review
Board and was informed that vinyl siding is no longer allowed in the
historic neighborhood.
Sh~,was provided with literature on the City's rules and regulations
which'state that vinyl siding is permn;_d_
Up0m re'searci~i~ the City':; website, she was unable to find
information'tt~it her property is located in an H-2 District and that
the neighborhood is held to stricter zoning regulations than the
remainder of the City.
She was informed by the Agent to the Architectural Review Board
that the Board approves vinyl siding only in the most severe cases;
however, the house at 412 Woods Avenue, which is two doors down
from her house, was granted a Certificate of Appropriateness.
On May 13, 2004, she presented a proposal to the Architectural
Review Board to use Dutch lap wood grain siding that matched the
design of the wood siding currently on the house and advised the
Board that there were no plans to cover the front porch, front
windows and shutters of the house which would be painted to
complement the vinyl siding being applied.
The Architectural Review Board has expressed concern with regard
to the street scape of the neighborhood; however, a wide range of
building materials have been and are currently being used; i.e.:
brick, wood, vinyl siding, asbestos, concrete block and stucco; and
there are 15 houses on her block, ten of which are covered in vinyl
siding.
105
She received no public notice prior to a postcard from the City dated
April 20, 2004, which was ten days after her application.
She was declined a Certificate of Appropriateness because the
Architectural Review Board no longer accepts vinyl siding; nothing
exists in writing that vinyl siding is no.longer permitted, therefore,
how can she, legally, be denied the right to install vinyl siding on the
house.
Robert N. Richert, Chair, Architectural Review Board, advised that:
In April 2004, a citizen advised staff that vinyl siding was being
applied to the house at 422 Woods Avenue, S. W., which is within the
H-2, Neighborhood Preservation: Dis;.r~ct.
The Agent to the Architert;!r;i Review Board (ARB) followed up on
the complaint and me; ~,ith' Ms; Brown to discuss, the project and to
arrange for the required c~e~.~gn review.
Ongoing work on the house was stopped pending review by the
Architectural Review Board.
The two-story frame house was built in 1920 and remains in good
condition.
Staff advised Ms. Brown that replacement of siding required a
Certificate of Appropriateness issued by the ARB and Ms Brown
indicated that she was unaware that a Certificate of Appropriateness
was required for vinyl siding.
Ms. Brown filed an application for a Certificate of Appropriateness
which was considered by the ARB on May 13, 2004, at which time
she stated that she did not want to paint the house and that vinyl
siding was more economically viable on an investment property.
ARB members expressed concern that the architectural details of the
house had been lost as a result of the addition of vinyl siding to the
soffits and window details, and the Board further advised that it was
trying to protect the streetscapes of the neighborhood; wood siding
is a character-defining feature of the house, which contributes to
the streetscape of the neighborhood; and Ms. Brown stated that she
was willing to remove the vinyl from the soffits and windows as long
as she could use the vinyl siding on the house.
106
Mr. Richert further advised that considerations by the Architectural
Review Board include:
Section 36.1-345(a) of the Zoning Ordinance provides:
"In order to encourage the preservation and. enhancement of the district
and encourage rehabilitation and new construction in conformance with
the existing scale and character of the district, the architectural review
board shall review and approve the erection of new buildings or
structures, including signs, the demolition, moving, reconstruction,
alteration or restoration, of existing structures and buildings, including
the installation or replacement of siding, or reduction in the floor area,
including the enclosure or removal of a porch. No such erection,
demolition, moving, reconstruction, alteration, restoration, or
enlargement or reduction of a structure, or building, shall be undertaken
without the-issuance-of a certificate of appropriateness by the board,
unless otherwise specified hereim" · ..~ ..
The H-2 Architectural Design Guidelines adopted by the ARB and
endorsed by Council state that historic wood siding is a distinctive
feature of many Roanoke residences and that changing or covering
siding can often alter or destroy the authentic character of a
building.
The guidelines also state that the application of synthetic siding is
inappropriate because it can trap moisture and hide damage that
needs to be repaired; and it is applicable only in the' most severe
cases where the Board finds it necessary to save a building.
The guidelines further recommend the following be considered for
synthetic siding:
-Do not replace sound historic siding with new materials to achieve an "improved" appearance.
-Historic wood siding is a distinctive feature that helps to define the
visual characteristics of a building
-Both new and historic siding requires periodic maintenance to give
a building proper weather protection
-Match the historic material in dimension, profile, texture, and
reliefs
-Retain existing siding: identify and keep the original exterior siding
materials as well as any unique siding
107
There have been two previous appeals to Council related to vinyl
siding; in June 2003, Dana Walker, representing Hall & Associates,
appealed the Board's decision to deny his application of vinyl siding
at 702 Marshall Avenue, S. W., and Council unanimously upheld the
Board's decision.
In September, 2003, Lewis Burger appeared before the Board to
obtain a Certificate of Appropriateness for the installation of vinyl
siding that he had applied to his rental property at 802-804
Marshall Avenue, S. W., the Board denied his application and in
December, 2003, Council upheld the Board's decision to deny the
application.
Since January 200~., the Architectural Review Board has approved
four applicat~on~ for vinyl siding; and with these projects, the
applicants pr.-.;vided suffident detail and proposed to apply the
materials in a man,~er that preserved the character-defining features
of the house.
Mr. Richert stated that the Architectural Review Board recommends that
Council affirm its decision to deny the issuance of a Certificate of
Appropriateness.
Mr. Kevin Earl, 529 Day Avenue, S. W., requested that Council reaffirm the
decision of the Architectural Review Board to protect the historic character of
the neighborhood and to provide consistency in the manner in which rules and
regulations are enforced. He stated that while he is sensitive to the cost and
labor intensity that is involved in maintaining an older home, all persons living
in Old Southwest made a choice to live in a historic neighborhood and to
maintain a historic home, therefore, it is their responsibility to maintain the
home in an appropriate manner that will not conflict with the mission of the
City and the historic neighborhood of Old Southwest.
Jackie Cannaday, 424 Washington Avenue, S. W., President, Old
Southwest, Inc., spoke in opposition to the installation of vinyl siding on the
house at 422 Woods Avenue, S. W., for the following reasons: there is nothing
wrong with the house, other than the need for periodic painting; vinyl siding
distorts the character of the house by hiding clapboarding and other decorative
trims; and the house is located in one of Roanoke's historic districts. She stated
that the preservation community strongly objects to the use of vinyl siding in
historic districts; and it is the responsibility of Council to decide the caliber of
the historic districts that will be passed on to future generations.
108
Bruce Munsey, 523 Woods Avenue, S. W., past President, Old Southwest,
Inc., requested that Council reaffirm the decision of the Architectural Review
Board. He stated that people living in the H-2 District should be held
accountable for improvements to their property that support the H-2
guide, lines.
Ms. Peggy Overton, 547 Mountain Avenue, S. W., advised that she has
lived in the Old Southwest neighborhood for approximately 50 years at
locations ranging from Day Avenue to Woods Avenue, and people living in Old
Southwest should be more concerned about drug trafficking and prostitution,
etc., rather than how their neighbors repair older homes in the area.
Mr. Wes Dearing, 2512 Jefferson Street, owner of property located in the
400 block of Woods Avenue, S. W., spoke on behalf of the request of
Ms. Brown. He advised that Ms. Brown was not provided with the appropriate
information by the City that vinyl siding is not a permitte, d use and no building
permit i~, required for the installation of siding. He stated:that:considering! tile.-
amount of money that Ms. Brown has already invested in the house, she should
be allowed to complete the installation of vinyl siding.
Mr. Jim Hanes, 526 Marshall Avenue, S. W., advised that he has renovated
five houses in the Old Southwest neighborhood and spoke against the
installation of vinyl siding on older historic homes. He called attention to
structural problems that can be caused by vinyl siding; the house in question
could have been painted for approximately $15,000.00; Ms. Brown is caught in
a position where times are changing and Council should say no to vinyl siding
and seek changes to State statutes, if necessary, so as to enforce the City's
position. He requested that Council reaffirm the decision of the Architectural
Review Board to deny a Certificate of Appropriateness.
Council Member Dowe inquired about the City's efforts to inform
property owners that they live in an historic neighborhood and that certain
guidelines are applicable to the historic districts; whereupon, Mr. Richert
advised that postcards were mailed in April to Old Southwest property owners;
staff has reviewed the feasibility of including sign-off sheets at real estate
closings; it would be helpful if the H-2 classification were listed on the GIS web
site; signs are currently posted on Old Southwest streets that the area is an
historic district; information is included in the neighborhood newsletter;
postings are included on message boards in Highland Park; Old Southwest
Parlor Tours are conducted each year to encourage people to visit the
neighborhood; special sessions have been held with realtors to heighten their
awareness of the historic district and applicable restrictions; and, when
requested, staff of the Building and Community Planning Department review
guidelines with property owners.
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The City Manager called attention to plans by the Director of Real Estate
Valuation to provide information to new property owners with regard to the
historic districts at the time of property transfer; and she wilt confer with the
City Attorney on ways, if any, to legislate a building permit for roof, windows
and siding replacement/installation.
Council Member Wishneff expressed concern that information
disseminated by the City was not updated; whereupon, he read the following
from a pamphlet presented by Ms. Brown: "While vinyl siding is discouraged in
the district because it is not an historic material, it is permitted." He noted that
further applications for vinyl siding have been approved since 2001 when they
were done in such a way that preserved the character defining features of the
house; whereupon, he inquired if that is a standard that Ms. Brown is willing to
meet..
Mr. Townsend clarified that in 2003, amendmen, ts were made to .~he
guidelines related to vinyl siding, and there L~as .no prohibition against ~inyl
siding, but guidelines were clarified to state that a Certificate of
Appropriateness is necessary. He stated that the pamphlet referred to by
Council Member Wishneff is a previous version of the document that Ms. Brown
obtained after the fact and she did not obtain the pamphlet prior to the time
that she initiated the work. He added that the pamphlet has been updated and
states that a Certificate of Appropriateness is required, although it does not
state that vinyl siding is prohibited, but is allowable by Certificate of
Appropriateness, subject to consideration by the Architectural Review Board
and that the architectural defining features of the structure are maintained.
There was discussion between Council Member Wishneff and Mr.
Townsend regarding a statement made by Ms. Brown that she is willing to do
whatever is necessary to meet the architectural defining features of the house,
and whether or not the Architectural Review Board afforded her the opportunity
to do so. Mr. Townsend responded that Ms. Brown stated at the ARB meeting
that she was open for compromise and was willing to remove the vinyl siding
from the eaves and from the windows and paint the house; however, it is the
purview of the Architectural Review Board to determine whether such is
sufficient to maintain the historical characteristics of the house, and, following
discussion, the Architectural Review Board was still of the opinion that what Ms.
Brown proposed to do was not sufficient to meet the Board's satisfaction.
110
Council Member Lea advised that he was impressed by Ms. Brown's
forthrightness and attitude, and although he has a great deal of respect for the
historical integrity of the Old Southwest neighborhood, he also has a concern
for business people in the community.
Council Member Cutler inquired if more complete information could be
provided to residents of the historic district, in lieu of a postcard which could
incorporate more complete information on the goals of Old Southwest and
guidelines that apply to the historic districts.
Mr. Townsend responded that the postcard, which is mailed to property
owners in the H-1 and H-2 Districts, is intended to be a reminder that they
should contact Planning, Building and Code Enforcement prior to proceeding
with any exterior improvements to their property. He stated that part of.-t~ne
problem is that property in Old Southwest continues to change ownership and
pei'sons purchase pr_o. perty in the area who reside in other Io£a~itie~. He
mentioned~ the-possibility of including information regardb,? O!d Southwes~qd
the historic '~uideli.nes in the Welcome to Roanoke program that was recently
. initiated by the City.
Based upon evidence, testimony and documents, Mr. Cutler moved that
Council affirm the decision of the City of Roanoke Architectural Review Board,
which was rendered on May 13, 2004, that no Certificate of Appropriateness be
issued for the installation of vinyl siding at 422/424 Woods Avenue, S. W., as
set forth in the Petition of Appeal, on the grounds that the installation is not
compatible with the architectural defining features of the building. The motion
was seconded by Mr. Dowe.
Council Member McDaniel advised that she is sympathetic to Ms. Brown's
situation; however, she is sensitive to and appreciative of the efforts of
residents of Old Southwest and the battles they have fought for many years and
continue to fight to protect the integrity of their neighborhood. She suggested
that the City's postcard be mailed to property owners at the beginning of the
calendar year, as opposed to during the month of April, before property owners
begin to engage in spring improvement projects.
Vice-Mayor Fitzpatrick referred to the previous remarks of Ms. Peggy
Overton with regard to alleged drug trafficking and prostitution, etc., in the Old
Southwest neighborhood, and asked that the matter be referred to the City
Manager for investigation. He requested that the City Manager identify a better
means of informing residents of Old Southwest of their responsibilities as
property owners, as well as the City's responsibilities. He suggested that Old
Southwest, Inc., consider locating kiosks at key locations in Old Southwest
which will include information on guidelines relating to the historic district.
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Ms. Brown expressed confusion that if the City does not want vinyl siding
in the historic neighborhoods, why is vinyl siding still offered for a Certificate of
Appropriateness by the Architectural Review Board.
As a matter of procedure, Mr. Townsend clarified that the change that
was 'made in September, 2003 was intended to clarify that a Certificate of
Appropriateness is necessary if vinyl siding is to be approved by the
Architectural Review Board; guidelines identify synthetic sidings, but do not use
the term vinyl per say; it is under the purview of the Architectural Review Board
to determine whether or not the application maintains the historic character of
the architecture, so while it is indicated in the guidelines that vinyl siding is not
encouraged, it is not prohibited, and the Board has set high standards in terms
of when vinyl siding would be appropriate based on conditions of the existing
siding and based on how the applicant proposes to install the siding over
existing material.
There was discussion as to whether ~' :-,,~t ~n¥ f~rther review or
concession(s) by Ms. Brown might resolve the issue; whereupon, Mr. Richert
presented an overview of the process to obtain a Certificate of Appropriateness
which involves meeting with ARB staff and a Design Review Committee prior to
the regular Architectural Review Board meeting to discuss the petition, and
advised that frequently Board members will meet with a petitioner in an effort
to address the request based on their individual experiences. With reference to
the application of vinyl cladding, he stated that State law does not allow the
prohibition of specific materials; the Architectural Review Board has raised the
bar in this regard and requires information on the current condition of the
house, and guidelines are clear and have always been clear that siding is not a
viable option if maintenance is the issue. He further stated that the
Architectural Review Board is reluctant to spend time "designing" people out of
a problem that they created for themselves when they proceed without
consideration and procedural approval.
Council Member Wishneff advised that when the City Manager submits
the housing plan later this year, it is hoped that bold steps will be included to
"jump start" areas like Old Southwest. He expressed concern that Ms. Brown
was caught up in an evolving situation and it is hoped, through further
clarification, that property owners in Old Southwest will have a clearer
understanding of the guidelines applicable to the historic districts so that these
types of situations will not continue to occur in the future.
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The Mayor advised that the Old Southwest historic district is not
"teetering", but is, in fact, doing remarkably well. He stated that the area has
been an historic district for approximately 17 years; typically, the pattern of
many of the appeals that come before Council involve a property owner who
started a project without having gone to the Architectural Review Board and
obtai'ned a Certificate of Appropriateness, and, in the midst of the project, it is
called to their attention, either by a neighbor or City staff, that they should
have acquired a Certificate of Appropriateness from the ARB. He added that it is
difficult to understand how, after a neighborhood has been an historic district
for 17 years, that property owners and those persons who reside in Old
Southwest, are not aware of the historic guidelines; therefore, he stated that the
burden rests with the individual property owner and not with the Architectural
Review Board.
Mr. Fitzpatrick called for the question. ";-he motion was seconded by
Mr. Dowe and adopted.
The motion offered by-Mr. Cutler, seconded by Mr. Dowe, was adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, McDaniel, Cutler and Mayor
Harris ............................................................ 5.
NAYS: Council Members Lea and Wishneff ......................... 2.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard 'and matters
requiring referral to the City Manager will be referred immediately for any
necessary and appropriate response, recommendation or report to Council.
POLICE DEPARTMENT-COMPLAINTS-DRUGS/SUBSTANCE ABUSE: Mr. Leon
Slate, 4611 Edgelawn Avenue, N. W., expressed concern with regard to unsafe
living conditions in his neighborhood; i.e.: unsolved murders, prostitution and
drugs.
ARMORY/STADIUM-SCHOOLS: Mr. Chris Craft, 1501 East Gate Avenue,
N. E., spoke in support of renovating Victory Stadium. Instead of constructing a
new stadium/amphitheater, he stated that the funds should be used for a salary
increase for teachers and to decrease the number of students in school
classrooms.
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There being no further business, the Mayor declared the meeting
adjourned at 8:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
114
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
August2,2004
9:00 a.m.
' The Council of the City of Roanoke met in .regular session on Monday,
August 2, 2004, at 9:00 a.m., in the Emergency Operations Center Conference
Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., City of Roanoke, with Mayor C. Nelson Harris presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 36193-010603 adopted by Council
on January 6, 2003, which changed the time of commencement of the regular
meeting of Council to be held on the fii'st Monday in each month from 12:].5
p.m. to 9:00 a.m., and pursuant to Resolution No 36762-070604 adopted by
Council on Tuesday, July 6, 2004, which .established the meeting schedule for
the fiscal year commencing July 1, 2004 and ending June 30,2005.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr., Sherman P. Lea,
Brenda L. McDaniel, Brian J. Wishneff, M. Rupert Cutler, Alfred T. Dowe, Jr., and
Mayor C. Nelson Harris .............................................. 7.
ABSENT: NONE ............................................... 0.
OFFICERS PRESENT: Darlene L Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
CITY COUNCIL: A communication from Mayor C. Nelson Harris
requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950) as amended, was
before the body.
Mr. Cutler moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None ............................ ~ ...................... O.
115
CITY COUNCIL: A'communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel regarding
pending litigation where such consultation in open session would adversely
affect the City's negotiating or litigating posture, pursuant to Section 2.2-371!
(A)(7), Code of Virginia (1950), as amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request to convene in
Closed Meeting as above described. The motion was seconded by Mr. Cutler
and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris: ..... - ....................................... 7.
NAYS: None ................................................... O.
ITEMS LISTED ON THE 2.hO P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION; AND ADDfFION'S/DELETIONS TO THE 2:00 P.M.
DOCKET.
POLICE DEPARTMENT: The City Manager introduced a briefing by Police
Chief Joseph Gaskins, Sgt. C. L. Davis and Lt. G. W Staples, with regard to a
proposed Geographic Policing.
Lt. Staples advised that:
A committee was appointed for the purpose of
developing a Geographic Policing proposal, in
accordance with Command Staff request; and on
January 7, 2004, certain police officers were assigned
the responsibility of developing a proposal for creating
and implementing a new system that would increase
accountability in terms of community policing.
Approximately five years ago, the Police Department
made a philosophical and operational shift toward
adopting community policing strategies and ideals,
and the changes resulted in:
· implementation of standardized community
policing training for all officers
· increased exposure of the Police Department's
C.O.P.E. Unit
· purchase of computerized mapping software
· a full-time civilian crime analyst, and
· establishment and fortification of community and
neighborhood watch groups.
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The final piece of the transformation involves the
Patrol Bureau function to increase accountability at the
lieutenant's level and below, while maintaining the
high level of accountability above the rank of
lieutenant, and to ensure that all of the other changes
that have been established will continue to thrive and
be successful.
In order to increase accountability, it became necessary
to establish clear zones of the City for which
lieutenants would need to be responsible for and
supervise.
The first step the Committee took was to create the
actual physical zones for the new system of patrol and
four zones were identified which took into account the
City's natural physical boundaries such as the railroad
tracks and the 1-581/Route 220 corridor; the
Committee then made minor changes to the current
patrol district map so that police districts did not cross
the new zone boundaries, and the newly established
zones also serve to more evenly distribute citizen
requests for police service.
The four zones closely parallel the current method of
patrol operations; in order to determine if a completely
different alternative would work better, the Committee
considered many different methods of dividing the City
and concluded that the proposed proposal is the best
option.
Reconfigured zones:
· decrease police response time
· ensure a team policing approach where individual
officers will come together to collectively address
crime problems
· improve delivery of services to the citizens of the
City of Roanoke
· increase accountability and responsiveness
· aid the Police Department in meeting management
goals and objectives.
Throughout the study and consideration of the
following proposal, the Committee was active in
speaking out and seeking input from various members
of the Police Department, on both an informal and
formal basis.
Formal discussions with Sergeants and above have
been held on several occasions; more informal
discussions have been held with line officers;
suggestions made by the Committee were assigned to
lieutenants for further examination; during the
examination process, the lieutenants sought and
received suggestions from rank and file members; and
once the final proposal has been approved, the
Department will have formal opportunities for
members to come forward and share their input.
The proposal includes:
Recommendations in the proposal were based on the
understanding that the Police Department is currently
authorized to have 247 sworn positions; and the
Department is authorized to have 32 sergeant
positions and 11 lieutenant positions.
The proposal addresses the following issues:
Reorganization of current police districts to
ensure zone equity in terms of more balanced
call loads.
Reorganization of the Patrol Bureau
Defining the roles of special units assigned
within the Patrol Bureau
Patrol Administration Lieutenant
Administrative Sergeant
Defining responsibilities under the zone system
Lieutenant's responsibilities
Sergeant's responsibilities
Increased accountability for zone assignments
Zone Community Resource Officer
SRO Unit
Establishment of a Uniform Support Unit
K-9 Officers
Power Shift
Street Crimes Unit
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8.
9.
10.
Creation of a Downtown Unit
Mounted Patrol
Bike Units/Beat Units
Parking Enforcement
General staffing concerns
Recruit assignments
Temporary assignments
Personnel scheduling
Manpower allotment
Dispatch
Implementation
Reorganization of the Patrol Bureau:
Patrol Administration
· Will consist of a Patrol Administrative Lieutenant.
who is directly supervised by the Patrol Captain and
an Administrative Sergeant that is directly
supervised by the Patrol Administrative Lieutenant.
· Administrative Lieutenant will work at the discretion
of the Captain and will have the following
supervisory responsibilities:
Field Training Officer (FTO) coordination
Temporary replacement for Zone
Lieutenant
Monitor communications between Zone
Lieutenants
Evaluate and report daily operations to the
Captain
Supervise Animal Control Unit
Animal Control will not be assigned to specific
zones due to the lack of manpower.
In order to staff the zones with one Animal Control
Officer per zone, a significant increase in manpower
would be required. An increase in manpower would
obviously improve services City wide, however, the
current staffing level is sufficient to operate within
this system.
Animal Control Officers will be given in-car
computers in order to help better communicate and
to be aware of what is going on in the City.
Resolve conflicts and/or staffing issues with the
Zone Lieutenants
Administrative Sergeant will work at the discretion
of the Administrative Lieutenant and will have the
following responsibilities:
Supervise Hit and Run Investigator and Traffic
Safety Officer
Quartermaster duties
· Temporary replacement for Zone Sergeant
Responsibilities in a Zone System:
Zone Lieutenant Responsibilities:
Lieutenants will be responsible for an area of the City
designated as a zone and will not be responsible for a
time period; accountability for any and all occurrences
within the boundaries of the Zone will become the
responsibility of the lieutenants.
A change in mind set will be necessary - no longer in
charge of a time period, now in charge of a zone.
Ensure regular attendance and participation at
community meetings.
Completion of performance evaluations for Zone
Sergeants and Officers.
Assignment and clearance of follow up investigations,
personal knowledge of all follow up investigations will
enhance the Lieutenant's general knowledge of zone
issues, which task should not be delegated to a
Sergeant
Follow up investigations will be assigned to officers
working 8:00 a.m. - 8:00 p.m.
Investigation of citizen complaints and officers
misconduct
Manage and supervise problem solving projects and
the regular use of crime analysis information
Maintain call out availability in the event of
major/serious crimes
Ensure routine contact with all staff of zone
Act as a representative for the officers assigned to the
zone in patrol staff meetings
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Scheduling officers during time period.
Zone Sergeant Responsibilities:
Each patrol shift will require four sergeants.
Sergeants will be responsible for dai.ly operations of
the platoon, including:
Line-up training
Approval of reports
Approval should be done by the Sergeants
on the shift of the officer who wrote the
report; it is preferred that the Zone
Sergeant approves reports coming from
higher assigned zone.
Monitor activities in his/her assigned zone
Forwarding incident reports to Zone
Lieutenants and Command Staff
Zone Community Resource Officer:
Each zone will have one community resource officer
assigned directly to the Lieutenant; they will have a
flexible schedule to meet the needs of the community
in conjunction with the Zone Lieutenant.
Will not be assigned to a patrol shift
Coordinate all community policing'objectives and
assist the platoons in achieving objectives
The Zone Community Resource Officer should not be
the only person on the shifts conducting problem-
solving projects; this position is designed to assist in
coordinating and executing the various projects
underway in a particular zone.
School Resource Officers (SRO):
SRO officers would be directly supervised by the Zone
Lieutenant in which the school they work lies (officers
working at schools in zone four would report to the
Zone 4 Lieutenant)
Uniform Support Unit:
The function of this unit is to support basic patrol
functions.
Will be commanded by a lieutenant and two sergeants
The Uniform Support Unit is comprised of 24 positions,
not including the lieutenant; supervisory
responsibilities due to the number of positions make it
comparable to all other operations division lieutenants;
the unit involves a variety of smaller units and a
lieutenant is needed to facilitate scheduling, as well as
to coordinate activities in support of patrol functions
and other department needs.
Crime Prevention, K-9 officers, Warrant .Service
officers, and Power Shift will be supervised by one
Sergeant.
K-9 Unit:
Should be placed in Uniform Support Unit to
allow a more flexible schedule to provide
maximum coverage (i.e.: during shift change and
using K-9s City wide)
Removing K-9 from the shift will allow them the
flexibility to stay in service during shift change
K-9 maintenance can be conducted during non-
peak hours (i.e.: after shift change)
Placing K-9 and Power Shift under one
supervisor will allow the supervisor to
compensate for training days and community
events that cause gaps in assignments
Crime Prevention should remain an individual
unit due to associated demands and
communication requirements.
The Homeland Defense Officer will be moved to
the Academy and will become part of the
Academy's training function.
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Power Shift - four to six officers:
The purpose is to alleviate call loads so that duty units
can conduct follow ups, attend community meetings
during shift change, and provide coverage during shift
change.
Four to six officers will be supplemented by K-9
officers, but K-9 officers will remain a separate unit;
they should not be considered full time members of
the Power shift.
Power Shift officers will be on one year temporary
assignments and should be removed from the zone
system (i.e. Power Shift will not be staffed by zone
officers).
Power Shift schedule will cover seven days a week with
a focus on the evening shift changeover; the Power
Shift supervisor will work with Crime Analysis to
ensure that officers are working at times when they are
most needed, based on citizen requests for police
services
More formalized Power Shift coverage at shift change
will reduce overtime expenditures and increase morale
Power Shift officers will have the opportunity to work
within the Community Policing Specialist program and
will attend meetings and fulfill Community Policing
obligations, as necessary to maintain their certification
A seven day rotation for Power Shift should not be
considered if staffing for the unit is less than five
officers.
Street Crimes Unit:
Will be supervised by one Sergeant and will continue to
exist as it does in its current state.
Downtown Unit:
The purpose of creation of the Downtown Unit is to
maximize coverage and organize various assignments
under one command; currently, at any given time,
there are four different supervisors responsible for
personnel in the Downtown area.
The Downtown Unit will be supervised by a Downtown
Sergeant
The Downtown Sergeant will be supervised by the Zone
I Lieutenant
The unit will be comprisc,J of:
Three bike u-,i~s ,'~-t, B-2 and B-3)
Four mounteo patrol uni~.s
Three parking enforcement officers
The Sergeant can utilize the personnel to provide
maximum coverage of the Downtown area.
Downtown Sergeant will be responsible for the
coordination of all special events related to downtown
and it is also recommended that the Downtown
Sergeant coordinate special events related to the Civic
Center.
Downtown Sergeant will be responsible for
coordinating with other shifts to provide coverage
during evening and over night hours.
Four mounted patrol officers allow for more
continuous coverage during day and evening hours;
and these officers can serve as mounted patrol
officers, as well as on foot and as beat officers in cars
to supplement the beat assignment.
Mounted Patrol should be part of the Downtown Unit
because that is where they will spend most of their
time.
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General Staffing Concerns:
Recruits:
The purpose of changing the process by which recruits
are assigned to shifts is to ensure that all members of
the Department have an interest in the development of
the recruit; the committee was concerned that if a
recruit were immediately assigned to a specific zone
only those officers assigned to that same zone would
take an interest in the recruit; and this system
eliminates that concern.
Upon graduation, recruits will be assigned to the Patrol
Administrative Lieutenant who is in charge of.FTO
coordination.
The Patrol Administrative Lieutenant will assigr] them
temporarily to a patrol shift (night shift or day shift) for
training.
Upon completion of the training process, recruits will
be assigned to zones based on need.
Recruits should be acclimated to all zones of the City
during training.
ADVANTAGE: Under this system, there will be no need
to change the Recruit Training policies and procedures.
The Administrative Supervisors (Patrol Administrative
Lieutenant and Administrative Sergeant) will take an
active role in FTO coordination and training.
Temporary Assignments:
The purpose of amending the current process for
temporary assignments is to ensure more adequate
staffing levels for patrol.
As has been common practice, all
assignments should be approximately 12
duration.
temporary
months in
Those who are assigned temporarily should be
removed from patrol rosters to show adequate staffing
All persons reassigned after a temporary assignment
should be placed based on need.
Personnel Scheduling:
Scheduling the time period will be the responsibility of
Zone Lieutenants; each Lieutenant will be responsible
for the scheduling of officers in their respective zones
during working time periods.
Officers will continue to work 12 hour shifts that
change at 0700, 0800, 0900 and 2000 hours; officers
will be assigned to a "time period", i.e. ALPHA, BRAVO,
CHARLIE< DELTA, but lieutenants will not represent a
specific time period; lieutenants will represent a zone
du~in; e~ch time period with the assumption that Zone
Lieuter~ant~ o~~ designated representatives are required
to attend Patrol Staff and Command Staff meetings
every other Monday of the month. It is suggested, in
order to facilitate scheduling, that lieutenants will meet
on this day and develop an advanced two week
schedule for each time period; lieutenants will have the
opportunity to discuss vacations, required or
requested training, and extended sick leave on all time
periods; all advanced NLAs will be available to the Zone
Lieutenants during this meeting so they can determine
the number of officers that will be absent from the
time period on any given day; they can work together
to determine how many officers can be allowed off
during each time period and training requests could be
brought to the meeting so that the impact of training
on daily manpower can be discussed and managed
accordingly.
When lieutenants complete the schedule, it will be
forwarded to the time period supervisors (Sergeants);
the sergeants can approve days off for officers on an
"immediate-need basis" during the two week period;
this would cover and allow for officers who desire a
day off for whatever reason; this will also allow Zone
Sergeants the opportunity to keep staffing levels
appropriate for the shifts and still have the availability
of a supervisor to approve immediate requests for
leave.
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Manpower Allotment:
Under the plan, the following allotments are made:
Zone 1 - six officers per shift
Zone 2 - five officers per shift
Zone 3 - seven offices per shift
Zone 4 - seven officers per shift
The proposal creates a more equitable distribution of
citizen calls for service over the current operation
methodology; in 2003, Zone 4 had the most calls for
service, however, this distribution of calls fluctuates
from year to year and the proposal allows for flexibility
in terms o{ manpower allocation to include the-use of
Power Shift, Bike Patrol, Street Crimes and K-9~unj.ts,tO
supplement zones as call loads and crime analysis data-
dictates; and the sharing of resources among Zone
Lieutenants allows for adjustments to be made
routinely.
DisPatch:
On May 21, 2004, dispatch representatives discussed
implementation and it was requested that a change in
dispatch procedure be implemented; currently the
Computer Aided Dispatch (CAD) system assigns
officers to calls primarily by district, and then by north
side/south side designations; under the new proposal
CAD will assign officers to calls based on districts, and
then by Zone designations; and dispatching by zone
versus north side/south side will ensure more
personalized service and a team-oriented approach to
policing.
This change will require adjustments to software
programming and any cost associated with
programming changes will include personnel time and
data entry requirements rather than financial expense.
For successful operation of the proposal, dispatch
policies and procedures should be reviewed and
altered accordingly.
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Implementation:
The plan should be phased in beginning mid-August
2004 and be fully implemented by September 2004.
Questions and discussion by Council Members involved whether there are
plans to construct stations/precincts in each of the zones, how were the zones
drawn, assurance to citizens that response times will be improved, will the
proposed policy represent an improvement in the School Resource Officer
program, how will efficiencies be measured; what level of conflict will allow a
police officer to cross zones, coordination of response to calls for service with
other Roanoke Valley jurisdictions, challenges in recruiting/retaining police
officers, and the time line for training a police officer from the time he or she is
hired until the time they are placed in the field.
Council Members spoke in support oft. he proposed Geoglaph~c Policing
policy and commended Chief Gaskins and his staff for the quality of their work.
In summary, the Mayor advised that the briefing received a positive
' response by Council; the presence of police officers on the scene in a
geographic area on a consistent basis is a good idea which is appreciated by
neighborhood organizations and citizens; and Council supports the efforts of
the Police Department and requests periodic updates on progress and
outcomes.
POLICE DEPARTMENT: Police Building Phase II Briefing:
The City Manager advised that construction will start in the next seven to
ten days on Phase II of the Police Building and it is appropriate at this time to
brief Council on plans and logistics. She explained that a previous Council, five
to six years ago, agreed to construct a Police building in two phases; and in
January 2000 bids were received for Phase I which has been completed for
about three years, and, at the time that Council awarded the contract for Phase
I construction, architectural/engineering was authorized for Phase II. She
stated that within the next year the City should have a fully renovated and new
Police Building which will be first time in the history of the Police Department
that it will occupy a building that was specifically constructed, designed and
renovated for police use.
Brenda Landes, Internal Project Manager, advised that Phase I is located
on Campbell Avenue, S. W., the facility was constructed and completed in
September 2001 by Thor, Inc., at approximately $6 million, consisting of
approximately 37,300 square feet, on three floors and includes primarily the
public functions of the Police Department.
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She advised that Phase II design began approximately one year ago, and
the prime architectural consultant is the local firm of Ripley, Rodriguez, Mattox
and Motley working in conjunction with the internationally recognized firm of
McClaren, Wilson, Lawrie from Phoenix, Arizona. She further advised that
design of the building was conceived with considerable employee interaction
and workshops; inasmuch as a decision was made last year not to procure
additional property, Phase II was designed to fit within the property boundaries
from the alley to the west property line; and the new addition is approximately
29,100 square feet bringing the total building to 66,400 square feet; and using
pro.iect diagrams, she reviewed the layout of floors one through four. She
explained that three temporary construction easements have been obtained by
the City and one partial alley vacation; a temporary 30 foot construction
easement to the west which is a part of Campbell Place, LLC, was obtained in
order to construct the west wall which goes directly to the property line; two
easements were obtained to the south, one of which is property that belongs to
WSLS.anel~tl~e-other belongs to the American Red Cross which will be used for
the temporary placement of a crane, staging and storage of building materi~,s;
a final easement is needed for construction of ingress and egress due to the
short turning radius in and out of the alley; and permanent vacation of a 29
square foot portion of the alley to the north side that does not impact travel nor
the paved area which is needed in order to place a dumpster pad. In exchange
for the easements, she stated that the City will provide WSLS with 20 parking
spaces in the Church Avenue Parking Garage for the duration of construction;
the American Red Cross lost seven parking spaces and arrangements have been
made for parking on Luck Avenue in areas which are designated for Police and
Sheriff vehicles located directly across the street from the American Red Cross
and Campbell Place lost 13 parking spaces which are now available at the YMCA
parking area; in addition, she advised that the City will resurface the parking
lots upon completion of construction of the Police Building.
She advised that bids for Phase II were received on June 15 and the Iow
bid of $S,035,200.00 was submitted by J. M Turner Construction Co., Inc., a
notice to proceed with construction will be given within the next seven days,
with completion of the building in 14- 16 months. She stated that the City is
also in the process of retaining an interior design firm to assist with furnishings
and equipment for the building and a recommendation will be submitted to
Council within the next two weeks.
Question was raised with regard to the timeline for completion of Phase II
of the Police Building and completion of the parking garage; whereupon, the
City Manager advised that Council authorized funding in the current capital
budget for land acquisition and architectural/engineering work for the parking
garage, funds will be requested for appropriation in fiscal year 2005-2006 for
actual construction of the garage which is estimated to take approximately 12
months, and the Police Building Phase II project will take 14 - 16 months for
completion, so there will be a period of time when the garage will not be
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available and other parking will be needed in the interim. She called attention
t'o additional surface parking on Salem Avenue as a result of donation of the
Zimmerman property in exchange for the demolition and vehicles will continue
to be parked under the current Courthouse until construction is completed.
She advised that Council is left with making a decision on the current Police
Build!ng, and the initial recommendation of City staff is to raze the building
which will add additional surface parking on an interim basis. She stated that it
is her understanding that some Members of Council have been approached by
the judiciary regarding the City's plans for renovation and expansion of the
Courthouse.
The City Manager reminded Council that the parking garage is not being
constructed exclusively for use by the Police Department, but does anticipate a
number of public users; there have been discussions with The Roanoke Times
about the availability of its property in exchange for parking spaces, and during
construction of the building, there will be scm~ ;~mporary displacement of
employees, irrespective of the manner in which the City ~'eceive$ title to or
ownership of the property.
In response to a question, the City Manager advised that there are
currently no plans for the Courts Building. She referred to a document that was
prepared in the mid 1990's that referenced on a priority basis which buildings
should be looked at for expansion, the first priority was the Police Building
which will be completed with Phase II; the second was Human Services, both
social services and health, and while Social Services has moved to space in the
Civic Mall, there remains the challenge of getting the State to agree to
increased costs associated with moving the Health Department building; and
the third priority was the Courthouse Building. She advised that itis preferable
to get the Police Building underway before engaging in discussions about the
Courthouse; there have been discussions with regard to completing the Library
Study, which should occur before the end of the calendar year, in order to
receive a recommendation on the future location of the Law Library, i.e.:
whether it should remain in the Courthouse or move to a renovated or new
main library, which decision will have an impact on how much renovation and
what type of courthouse expansion, if any, would be needed. She advised that
City staff is looking at the feasibility of moving the probation staff in the
current Police Building and it will most likely be at least another year before a
plan/cost is in place.
The City Manager explained that capital projects are currently budgeted
~n a different manner; rather than requesting all of the funds in one capital year
for a specific capital project, starting with the current year, projects are broken
down into portions that can be accomplished within a certain period of time
because the perception by the community is that when the full amount of a
project is appropriated in any one year, the project will be constructed very
quickly, when in reality, the project still needs to go through decisions on
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where to locate, land acquisition, architectural and engineering needs and
final construction. She advised that the City administration has not been
approached by the judiciary about Courthouse renovation/expansion needs.
The Mayor left the meeting at 10:30 a.m.
UTILITIES: Utility Cut Briefing:
George C. Snead, Jr., Assistant City Manager for Operations, referred to a
previous Council briefing in regard to an action plan involving Standards for
Utility Cuts. He advised that Roanoke's customers are not satisfied with the
rideability of Roanoke's streets, and the City's Comprehensive Plan addressed
the need for more quality and rideable streets; City staff has engaged virtually
all parties currently responsible for work in the City's rights-of-way. To solicit
their input on the draft policy, the proposed standards have been reviewed on
'at least two occasions of rgyised drafts, City staff has reviewed new technology,
one of the major ~utility companies has purchased a new piece of equipment for
City's review, and staff has been open to information on new approaches. He
stated that the goal of the new standards is to get patches in pavement to a one
quarter inch tolerance level which is the same standard that is enforced by the
Virginia Department of Transportation.
Robert K. Bengtson, Director, Public Works, presented details of the
proposed utility cut standards, including examples of excavation cuts, color
coding, desired outcomes and failed utility cuts.
He advised that the purpose of the proposed policy is to address
Council's desire to improve the ride quality, appearance and safety of
Roanoke's street system and to support the goal of the Vision 2001
Comprehensive Plan for a quality system of streets and neighborhoods. By way
of background information, he further advised that all work within the public
street right-of-way requires a street opening permit; City crews are currently
exempt from permits, but are required to follow standards; a permit costs
$36.00 and authority to regulate work in public streets is set forth in Chapter
30, Code of the City of Roanoke (1979), as amended; and approximately 2000
permits are issued each year to the following utility companies: American
Electric Power, Roanoke Gas Company, Verizon, Cox Communications,
Adelphia, KMC and the Western Virginia Water Authority.
Mr. Bengston reviewed existing problems such as no written policy or
standards, quality of repairs to pavement, timeliness of repairs, coordination of
utility work with the City of Roanoke Paving Program, and warranty of repairs.
He stated that meetings have been held with utility operators and utility
contractors and City staff has listened to concerns and tried to modify the
City's proposed standards. He reviewed key concerns of utility providers, i.e.:
increased cost of repairs to the utility and ultimately to the consumer,
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certification of backfill compaction, requirement to mill and overlay, types of
permitted materials and dimensional tolerance for repairs. He also reviewed
key modifications to excavation standards, i.e.: increased types of material
permitted as backfill, increased options for achieving quality compaction
without expensive certification, modified pavement patching detail, improved
the City's paving program forecast, and maintained one-fourth inch tolerance
for repairs
With regard to pavement restoration, Mr. Bengtson advised that the main
areas of concern are appearance, rideability and restoration of the pavement as
nearly as possible to its original condition, criteria for mill and overlay
(longitudinal installations- mill and leave a full lane width) and service
materials - "window cuts" (mill and overlay not required for cuts less than 30
square feet). He noted that coordination with the City's Annual Street Paving
Program will involve publishing pa'ring schedules two years in advance, and
utilities can avoid the expensc of ,~!lling and repaving by coordinating their
work with the City's paving program. He stated that warranty inspection will
include a one year warranty on repairs, inspection at 11 months, written follow
up of defective repairs (use of database) and the City will repair the cuts if the
. contractor fails to respond.
Mr. Bengston noted that the next steps include implementation of the
new standards as a pilot program beginning in October, 2004; consideration
and adoption by Council in September 2004 of the new standards, with a
sunset clause in order to allow all parties to gain a year of experience, and
continue frequent communications with utilities during the pilot program, with
revisions and final implementation to occur in October 2005. He stated that
the permit fee ks currently $36.00 and is proposed to increase to $50.00.
The City Manager advised that City staff will submit an ordinance for
consideration by Council in September, along with a request for fee increase,
and final implementation of the program will occur in October 2005. She
stated that although it may be seen as a pilot versus a permanent program at
this point, the expectation is that the fee will be enacted and there will be
minor tweaking of the policy after a year of experience given the changes that
staff has already agreed to.
Council Member Cutler inquired about the feasibility of recognizing the
work of utility companies by offering incentives, rewards or recognition for a
job well done and creating a sense of public/private partnership for smooth
streets which would remove some of the negativity by utility companies about
the new policy. Mr. Snead responded that during discussions with Roanoke Gas
Company and AEP, the issue of the City projecting its paving needs for the next
24 or 36 months was seen as a reward because of the Gas Company's major
line restoration program, which, if coordinated with the City's paving program,
will be a win/win situation for both parties.
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Vice-Mayor Fitzpatrick inquired about the need for a sunset clause on a
pilot project when the assumption is that the program will continue after one
year, with minor tweaking; whereupon, Mr. Snead advised that City staff worked
with utility companies and private contractors, realizing that there may be some
issues that staff did not completely understand, and the purpose of a sunset
clause is to ensure all parties that if a portion of the policy needs to be revised,
the City is willing to work with them.
In response, Vice-Mayor Fitzpatrick advised that the implication is that if
enough concerns are raised, the City might abandon the policy which is not the
intent of Council; therefore, he asked that the City Manager further review the
sunset provision.
The City Manager advised that utility companies are performing today to
the standard that was pi'oposed to Council; a major concern of staff when the
policy was proposed o~'er a year ago was that the City of Roanoke, as an
organization, would be required to adhere to the standar.d.s:;:80~) of the 2000
utility permits will be made by the City's own utility company and if the City is
serious about the appearance and rideability of its streets, the City must be
. willing to pay the price and look at new and different ways to accomplish its
goal. She stated that if the Council is comfortable with moving forward, the
pilot process will be eliminated with the understanding that if there are
problems on either the City side or the business/contractor/utility company
side, staff will come back to Council with the necessary revisions, and there
may be a need for some negotiation with the utility companies on the language
of the proposed policy.
The Mayor returned to the meeting at 11:20 a.m.
REFUSE COLLECTION RECYCLING: Solid Waste Management Plan Briefing:
The City Manager advised that on Monday, August 16, 2004, Council will
be requested to endorse the submission of the City's Solid Waste Management
Plan to the State, which is a State requirement for development and adoption of
the plan on a regular basis; whereupon, she called upon Frank Decker, III,
Manager of Solid Waste, to present the briefing.
Mr. Decker advised that the Plan is mandated by the Virginia Department
of Environmental Quality; and the City of Roanoke was advised approximately
one year ago that it is required to update the Plan and a consultant was hired.
He stated that the last revision occurred in 1991, a meeting was held with the
City Planning Commission last week and, as a result of the meeting, City
staff will work with the Planning Commission not only on the plan, but on other
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points that were raised by the City Planning Commission. He called on Lynn
Croy, representing Draper Aden Associates, Engineering, Surveying,
Environmental Services, to present a summary of the results of the consultant's
report.
Ms. Croy advised that:
The City of Roanoke's Solid Waste Management Plan
was prepared in accordance with the Virginia Waste
Management Board's Regulations for Solid Waste
Management Planning.
The regulations were promulgated pursuant to the
Code of Virginia which authorized the Virginia Waste
M~nagement Board to promulgate and enforce such
re§u!l*ions as may be necessary to carry out its duties
and powei' and the intent of the Virginia Waste
Management Act and Federal Acts.
The purpose of the regulations is to:
Establish minimum solid waste management standards
and planning requirements for protection of public
health, public safety, the environment and natural
resources throughout the Commonwealth of Virginia.
Require the development of a comprehensive and
integrated solid waste management plan that
addresses all components of the solid waste hierarchy
established by the United States Environmental
Protection Agency as embraced by the Commonwealth
of Virginia, as follows:
source reduction (most desirable activity)
reuse
recycling
resource recovery (waste-to-energy)
incineration
land filling (least desirable activity)
Promote local and regional planning that provides for
environmentally sound and compatible solid waste
management with the most effective and efficient use
of available resources
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Establish procedures and rules for designation of
regional boundaries for solid waste management plans
Establish state, local government, or regional
responsibility for meeting and maintaining the
minimum recycling rates of 25 per cent
Establish the requirement to withhold permits for
failure to comply with the regulations
Provide a method to request reasonable variance or
exemptions from the regulations
Provide for reporting an assessment of solid waste
management in the Commonwealth of Virginia.
The planning area for the solid waste., managemer~t-
plan is the City of Roanoke which represents a single-
entity region for the purpose of filing and
administering the plan and for its implementation.
The planning period for the solid waste management
plan is 20 years from 2004 - 2024.
On July 8, 1991, when the original City of Roanoke
Solid Waste Management Plan was submitted to
Council for adoption, the Chair of the Planning
Commission outlined the following key waste
management needs for the City of Roanoke at that
time:
To maximize landfill life expectancy through a
comprehensive solid waste management program that
focuses on source reduction, reuse and recycling.
To educate both the public and private sectors on the
importance and benefits of recycling, source reduction
and reuse and how comprehensive solid waste
management will protect the environment and reduce
waste transport and disposal costs.
To continuously explore the market for recyclable
materials in order to find the most cost-effective
means for recycling certain materials and to
continuously search for effective means of managing
other solid waste.
To make solid waste management as financially
feasible as possible for the City and its residents.
The City Planning Commission previously approved the
plan on June 5, 1991, and the plan was approved by
Council on July 8, 1991; and since 1991, the City has
worked diligently to address the needs.
A table was provided summarizing the 1991
implementation strategies developed during Plan
preparation and a status report on implementation of
strategies is attached to the report. (See table on file in
the City Clerk's Office.)
There have been many changes in the City's solid
waste management program sit, ce 1991; City-wide
curbside recycling has been implemented, waste
disposal has moved to the Tinker Creek Transfer
Station and Smith Gap Landfill, and weekly brush
collection was initiated; the City is now a member of
the Roanoke Valley Resource Authority with
membership established on December 3, 1991, and an
active participant in the Clean Valley Council; and
annual business reporting has been established and
for 2003 a recycling rate of 51.7 per cent was reported
to the Department of Environmental Quality.
A brief description of the City's current solid waste
program is as follows: the City's solid waste
collection, disposal, and recycling programs fall under
the umbrella of the City's Public Works Department,
Solid Waste Management Division; in the year 2000,
the City started a major overhaul of its program by
implementing more automation and more efficient
routes, as well as expanding the recycling program;
and the solid waste management systems consist of
the following components:
Solid Waste Collection - The City provides collection to
its residential and central business district sectors; it
collects from approximately 42,000 households and
some small businesses integrated into the residential
collection routes and 200+ businesses in the CBD; the
remaining commercial/business waste is collected by
private sector haulers; the City also provides curbside
bulk collection which includes bulky items like
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furniture, white goods and brush; the majority of the
residential waste is collected by the City at the
curbside with automated collection vehicles; residents
are provided with a 96 gallon cart free of charge; some
back alley and side yard collection is still conducted
but on a limited basis; citizens are not charged for this
service as it is paid for out of the General Fund;
businesses in the Central Business District are charged
from $60.00 to $100.00 per month depending on the
type of business; the City also has 28 dumpster
locations serving various City departments, located at
such places as City parks, fire stations, Victory
Stadium, the zoo and other municipal buildings and
these sites are currently serviced through a contract
with Waste Management, Inc.
Recycling - the City provides curbside collection of
recyclables to its residents and businesses in the CBD;
each household receives two green recycling bins,
which are recorded and registered to the address; each
week one of the two containers is collected on the
same day as trash collection; one week is "Bottles and
Cans" week and on this week the City collects clear
glass bottles, aluminum and steel cans and #1 and #2
plastics; as of July 1, 2004, the City had to drop
collection of green and brown glass although residents
can still take these materials separated directly to the
drop off center at Cycle Systems, Inc.; the next week is
"paper" week and on this week, the City collects office
paper, junk mail, magazines, newspapers, chipboard
boxes and corrugated boxes; and commercial recycling
is encouraged and is handled by the City in the CBD
and by the private sector elsewhere.
City government facilities also recycle; the in-house
program started with the collation of bottles and cans
and paper collection in City Hall and within several
months the pilot program was expanded to other
facilities; and today all City buildings have a paper
recycling program and some have both a paper and
bottles/cans program.
The City reported a recycling rate of 51.7 per cent for
calendar year 2003, with a total tonnage of recyclables,
including those from the commercial sector of 54,894
tons, of which 16,145 tons were road millings, and
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18,250 tons were miscellaneous metals; the curbside
collection program reported collection of 2,875 tons in
fiscal year 2004 which amounted to $95,713.00 in
avoidance costs (i.e. the difference between the
potential cost to landfill the material minus the cost of
recycling); the materials collected in the curbside
collection program are delivered to Cycle Systems, Inc.,
for processing; at this time, the City pays $5.00 per
ton for the handling of mixed paper and $40.00 per
ton for the handling of the commingled bottles and
cans; Cycle System's contract runs out on July 30,
2004, and the City is currently in the process of
bidding those services.
Cycle Systems, Inc., started as a scrap metal dealer in
1916 and now operates five faciii~.i~; !~ central and
southwest Virginia in Roai~oke, Lynchburg,
Waynesboro, Harrisonburg and Martinsville; the
company considers the Roanoke recycling facility to be
one of the most advanced facilities in the Mid-Atlantic
region, processing thousands of tons of material each
month; the Roanoke facility located at 2580 Broadway,
S. W., has a community recycling station; proceeds
collected from this station are donated to the Clean
Valley Council; materials accepted at the recycling
station include cardboard, newspaper, mixed paper,
office paper, steel cans and aluminum cans; Cycle
Systems, Inc., also operates a buy back center for
citizens who wish to receive compensation for their
materials; and aluminum cans are currently bringing
from $.36 to $.40 per pound.
The Roanoke Valley Resource Authority also operates a
drop off collection center at the Tinker Creek Transfer
Station, accepting newspaper, clear glass and metal
cans (aluminum/steel); and the RVRA also accepts
white goods and other scrap metal and all types of
batteries for recycling.
Disposal - The waste collected in the City by the City is
taken to the Roanoke Valley Resource Authority Tinker
Creek Transfer Station where it is loaded onto rail cars
and hauled to the Smith Gap landfill, located in
Roanoke County; the transfer station was permitted in
1992 and the landfill permitted in 1993; waste
collected in the City by private commercial haulers, or
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handled directly by the business or industrial
generator, is generally taken to the same transfer
station; however, because the City cannot control the
flow of its waste, some of the waste is more than likely
taken to the City of Salem transfer station and
transported to the Waste Management facility in Amelia
County, Virginia, or taken to the BFI transfer station
and transported to the Allied Waste Landfill in
Brunswick County; and tonnage lost to the Salem or BFI
facilities is not tracked by jurisdiction.
The Tinker Creek transfer station handled a total
tonnage of 159,231 tons in fiscal year 2004; this
tonnage includes waste delivered by the City of
Roanoke, Roanoke County, the Town of Vinton, and
various comr~ercial collection companies and private
businesses; the Authorit,/ doe~ not' track the tonnage
from the commercial collection companies or the
private sector by location of origin; thus, the tonnage
from the commercial and private sector generated
within the City and delivered to the Authority is not
known; according to the Authority's records, for fiscal
year 2004, the City and its residents delivered 54,349
tons to the facility representing approximately 34 per
cent of the total tonnage run through the facility and
delivered to the landfill; and this tonnage would
represent the residential tonnage collected by the City,
the Central Business District tonnage collected by the
City, some commercial collection outside the Central
Business District which can be handled by the
residential collection and tonnage delivered to the
Transfer Station directly by the citizens of the City.
According to the DEQ, the Smith Gap landfill for 2003
has approximately 34.8 years of life remaining in the
existing permitted area at an annual disposal rate of
255,200 cubic yards per year; however, the overall life
expectancy of the landfill, including expansion areas,
is 100+ years; at this time, approximately 50 acres
have been developed; and the Authority's annual
budget for fiscal year 2004 was $8,091,969.00~
Composting/Mulching: Leaves and brush are collected
by the City; the City collects the loose leaves via leaf
vac during the fall and takes them to a processing
facility at Rockydale Quarry where they are processed
into a soil amendment; bagged leaves are also
collected by the City; the leaves will be debagged and
also taken to the quarry for the first time in 2004; prior
to this year, the bagged leaves were handled elsewhere
but this property is no longer available for use; and the
City collects brush weekly and takes it to the RVRA
transfer station where it is ground into mulch.
Primary goals developed by the City for the Solid
Waste Management Program under the new plan are
summarized as follows; the existing system is well
developed and serves the community well, thus, the
goals do not reflect new dramatic programs, but
continuous improvements to the existing system with
a strong emDhasi,~ on source reduction, reuse and
recycling.
Collection:
Expand educational efforts to collection, to provide
information to citizens on container placement,
acceptable and unacceptable waste, and scheduling.
Continue to automate collection to the maximum
degree possible with existing financing.
Evaluate the Central Business District
improvements to the collection system.
for
Recycling:
Continue to live the Vision 2001-2020 mission which
states that "Roanoke will be known as a City that
recycles all recyclable material where feasible."
Continue to aggressively promote source reduction
and recycling as a way to save costs and to increase
landfill life expectancy.
Encourage better participation by businesses in
reporting their source reduction and recycling efforts
annually.
Consider the construction and operation of a regional
clean materials recovery facility (MRF), possibly
operated by the RVRA or other regional entity; a MRF
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would allow the City to automate recycling and
potentially reduce collection to twice per month and
could improve recycling markets for the region and
provide flexibility.
Composting/Mulching:
Consider partnering with the Western Virginia Water
Authority to develop a biosolids/yard waste
composting program producing a marketable product.
Continue to support the mulching program operated
by the RVRA.
Disposal:
Continue to promote source reduction and recycling as
a means to increase the life expectancy of the facil'ity.
Continue to support the operations of the transfer
station and landfill through active participation in the
RVRA.
Summary:
In conjunction with its membership in the Roanoke
Valley Resource Authority, and its affiliation with Cycle
Systems and its support of the Clean Valley Council,
the City has established one of the more
comprehensive and effective integrated solid waste
management programs in the Commonwealth of
Virginia; waste reduction, reuse, recycling, and
disposal programs have been abolished that exceed
current regulatory mandates; for instance, the City
conducts door-to-door curbside recycling, has entered
into a long-term membership in the Roanoke Valley
Resource Authority for disposal in a subtitle D
compliant landfill facility, and participates in a
successful year waste mulching program sponsored by
the RVRA, a leaf composting program developed by
Rockydale Quarry, and in a Household Hazardous
Waste Collection Day sponsored by the Clean Valley
Council.
The City's recycling program has grown significantly
over the past decade, and is currently attaining a 51.7
per cent recycling rate as reported to DEQ for 2003;
the recycling rate is broad-based, meaning that it is
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tolerant of fluctuations in any one component of the
program and can absorb changes without threatening
the City's ability to meet the 25 per cent mandate; the
City includes a significant amount of non-traditional
materials in its recycling program; if these materials
are subtracted, the City still meets a recycling rate of
28 per cent for 2003; the current recycling program, if
maintained at its current level of service and success
(assuming that the quantity of recyclables collected
and marketed does not increase), would still result in a
47.8 per cent recycling rate in 2024, based on the
current projections of population and waste generation
rates.
Disposa! activities over the planning period and
beyond are secure with the Roanoke Valley Resource
Authority and collection has become more efficient
with the advent of automation; and it would appear
that the City can focus its efforts on education
promoting reduction in the waste stream and
encouraging more recycling.
There was discussion in regard to whether or not the life of Smith Gap
Landfill can be extended by baling as opposed to dumping loose garbage;
whereupon, Ms. Croy advised that the old school of thought was that baling
would add life to a landfill. She further advised that since landfills have been in
operation for 15 - 20 years, it has been discovered that the shear volume of
waste itself will compress the waste over time; and the next generation of
landfills will become bio-reactors, whereby instead of keeping water out and
keeping the landfill dry, water will be recycled through, turning the facility into
something like a pressure cooker which cooks and churns and pops out
methane gas that causes waste to decompose rather quickly, thus reducing
volume.
There was discussion in regard to green and brown glass which no longer
will be recycled by the City, and constituted 35-40 per cent of recycled
material, crushing colored glass for road materials, and recycling materials.
from razed buildings.
The City Manager advised that Council will hold a public hearing on the
proposed Solid Waste Management Plan on Monday, August 16, 2004, at 7:00
p.m., at which time Council will be requested to authorize submittal of the Plan
to the Virginia Department of Environmental Quality.
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ACTS OF ACKNOWLEDGMENT-CITY EMPLOYEES:
briefing:
Volunteer Program
The City Manager introduced Angela Gentry, Volunteer Coordinator,
which is a new position that was established in fiscal year 2004 to coordinate a
volunteer program for the City of Roanoke.
Ms. Gentry advised that the Municipal Volunteer Program is a community
outreach program which is designed to encourage citizens to participate in
local government; the mission of the program is to provide the highest quality
of service to Roanoke's citizens and to the Roanoke Valley by engaging the
community in civic involvement, thus creating a more enlightened and active
citizenry; the role of Human Resources is to provide a central office location for
volunteers, to promote the volunteer program, to recruit, screen, interview and
refer volunteers to City departments, to maintain volunteer, fiJes, to previde tn
orientation to new volunteers, to serve as a liaison betwe,en~volunteers and
staff, to coordinate volunteer recognition and awardsi.~tbi,assess the
performance of the program, to generate reporting to provide departments with
feedback, to assist and support volunteers and City departments and to keep
volunteers and staff informed.
She stated that the United States is a nation of volunteers, i.e.: 56 per
cent of most Americans are presently volunteers, 20 per cent are not currently
serving and 23 per cent have never served as an adult, 63.8 million people
volunteered in some capacity which is up from 59.8 million, and the volunteer
rate grew to 28.8 per cent, or up from 27.4 per cent, a median of 52 hours
were dedicated to volunteer activities for 2003, an estimated 3.9 million adults
volunteered over 15.5 billion hours in 2000, for a weekly average of 3.6 hours
per week served per volunteer; and the 2003 national average hourly value of
volunteer time is $17.19, effective March 2004 to February 2005.
Ms. Gentry advised that citizens should be involved as volunteers to
expand City services, to strengthen programs and services, to enhance rapport
between the City, citizens and businesses, and to bring innovative new ideas
and advocacy; and citizens can gain the following from volunteering their
services: learn about local government, stay active after retirement, build
teamwork, fulfill a sense of responsibility, expand knowledge, share talents and
abilities, explore new areas of interest, learn and develop new skills, meet new
and interesting people, gain new experiences, help shape the community's
future, and have fun.
She explained that in order to become a City volunteer, a citizen is
required to complete a volunteer application, participate in an interview process
followed by volunteer placement; currently 31 individuals and two groups
participate in the City's Volunteer Program; and 16 City departments have
submitted requests for volunteers, as follows:
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25 participated in the Easter Egg Hunt
7 in the fitness celebration
i in the City Treasurer's Office
I at the Fire/EMS Regional Training Center
33 at the Youth Forum
1 in the Downtown Library
1 at the Mill Mountain Discovery Center
16 at the Building New Partnerships Conference
37 in the Roanoke River Clean-Up
1 in Economic Development
4 in the office of Commissioner of the Revenue
Ms. Gentry advised that for the period March 1 to July 31, 2004, 127
volunteers donated 631.25 hours at an estimated savings of $12,637.63.
There was discussion in regard to rewarding.volunteers fi,: their service;
liability coverage, recognizing volunteers in connection with the City's Annual
Volunteer Reception which is hosted by the Mayor and Members of Council,
background screening in certain instances, and an opportunity for volunteers to
. indicate on the application if they are interested in serving on a City Council
appointed authority, board, commission or committee
The Mayor expressed appreciation for the briefing and wished Ms. Gentry
success in her recruitment of volunteers for the City.
STADIUM-COMMITTEES: The Mayor advised that the Members of Council
will engage in a working lunch to discuss the proposed charge for the Stadium
Study Committee. He called attention to the Council's work session which was
held on Tuesday, July 6, 2004, at which time Council Members agreed to
provide him their input regarding the charge to the Committee; however,
having received no response prior to today's meeting, he presented the
following proposed charge to the Committee in an attempt to capture the
sentiment of Council's previous discussion:
"The Stadium Study Committee is charged with
assessing the athletic facility needs of our City.
Specifically, the Committee shall review the feasibility
of renovating Victory Stadium. The Committee shall
also have the latitude to review other possible athletic
facility venues and locations as it deems appropriate.
The Committee shall report its recommendation(s)
regarding the renovation of Victory Stadium and/or
other athletic facilities to the City Council within nine
months of the Committee's appointment."
144
Council Member Wishneff presented the following proposal:
"The Committee shall review the feasibility of
renovating Victory Stadium for use as an athletic
facility and major events/music venue for events that
need to accommodate larger crowds. The Committee
shall also have the latitude to review other possible
athletic facility venues, including an outdoor track and
locations as it deems appropriate. The Committee
shall interview, recommend and negotiate a contract
with consultants needed to perform its duties. The
Committee shall supervise the work of the consultant.
The Committee shall report its recommendation(s)
regarding the renovation of Victory Stadium and/or
other athletic facilities to the City Council within nine
, mouths of the Committee's appointment."
An inquiry was made in regard to marketing the Orange Avenue site;
whereupon, the Mayor advised that the site should be held in abeyance for the
time being, in order to gain a consensus on a future municipal use.
Vice-Mayor Fitzpatrick advised that he has opposed the Orange
Avenue/Williamson Road site for a new stadium/amphitheater because a
quadrant of an interstate interchange should not be used for public purposes
when the property is more valuable from a commercial development
standpoint; on July 6, Council agreed to include the site in the proposed study,
therefore, it would be premature to obtain market information while the
Stadium Study Committee engages in its assignment; and the marketability
issue will come into play when and if it is determined that the Orange
Avenue/Williamson Road site has no athletic use. He stated that the purpose is
not to review the feasibility of Victory Stadium, but to determine the needs of
Roanoke's high schools and potential athletic events that might be drawn to the
Roanoke area in order to be successful, therefore, to not look at the overall
picture would be a mistake. He called attention to the need, first and foremost,
to look at the structural condition of Victory Stadium, because no core drillings
have been made of the stadium, and before the Stadium Study Committee can
consider a renovation of Victory Stadium, the cost of renovating the Stadium
should be known which will then give Council a better ability to know how to
spend taxpayers' money. He stated that the athletic needs of the high schools
and the potential venue for sports events should be separated from the
entertainment component and there is a need to define Roanoke as an
entertainment venue.
Council Member Cutler advised that the charge to the Stadium Study
Committee should be a larger City-wide mission and purpose than .iust Victory
Stadium. He spoke in support of comparing Victory Stadium to other potential
145
sites in regard to cost and accessibility and it is hoped that the Committee will
bring forth several alternative sites as a part of its recommendation. He stated
that any consulting contracts should be administered by City staff, with
findings to be provided to the Committee. He concurred in a previous remark
that ultimately the school system should be responsible for providing its own
athletic facilities.
Council Member Lea advised that he served on the Roanoke City School
Board for five years and during his first year he proposed discontinuation of the
use of Victory Stadium by Roanoke's Schools, the Superintendent of Schools
looked at both William Fleming and Patrick Henry High Schools as potential
sites for a small stadium, there is not sufficient space at Patrick Henry because
a minimum 3000 seat stadium would be needed and criticism has been
expressed by residents of the surrounding area in regard to parking issues in
the neighborhood. He further advised that William F!eming High School has the
required space, but a stadium could not be co~structed at William Fleming and
not at Patrick Henry, therefore, the School Boaid deciC, ed not to construct high
school stadiums and instead focused on what could be done for Victory
Stadium. He stated that although it was a School Board issue, based on the
advice of the School Superintendent, the concept was abandoned.
Council Member McDaniel advised that the charge to the Stadium Study
Committee should be broad based and all of the options should be placed on
the table for review by the Committee.
Following review of the proposals submitted by the Mayor and by Council
Member Wishneff, the following charge to the Stadium Study Committee was
proposed:
"The Stadium Study Committee is charged with
assessing the athletic facility needs of our City. The
Committee shall review the feasibility of renovating
Victory Stadium for use as an athletic facility and venue
for events that need to accommodate larger crowds.
The Committee shall also review other possible athletic
facility venues, including an outdoor track and
locations as it deems appropriate. The Committee,
with assistance of City staff, shall recommend
consultants needed to perform its duties. The
Committee shall supervise the work of the consultant.
The Committee shall report its recommendation(s)
regarding the renovation of Victory Stadium and/or
other athletic facilities to the City Council within nine
months of the Committee's appointment."
146
The Mayor advised that it has been brought to his attention that it is the
decision of the School Board to include tracks at the two high schools, although
the kind of tracks is not known.
The City Manager called attention to the need for Council to provide
direction, and advised that when the City offered to identify a separate venue
for a: track, Superintendent Harris indicated that the schools would like to
construct two smaller tracks at the two high schools. She also called attention
to previous discussions with the Roanoke County Administrator and two
different Administrators at Hollins University in regard to the feasibility of
creating a regional track facility with the support of Hollins University, but the
Superintendent of Schools indicated that the School Board was prepared to
proceed with two tracks at the two high schools, with the intent of requesting
additional funds from the City.
Council Member D0we advised that if Victory Stadium is named
specifically in the charge 'to the Stadiun'l Study Committee, other potential sites
should also be specifically named.
Vice-Mayor Fitzpatrick moved that the following charge to the Stadium
Study Committee be adopted:
"The Stadium Study Committee is charged with
assessing the athletic facility needs of our City. The
Committee shall review the feasibility of renovating
Victory Stadium for use as an athletic facility and venue
for events that need to accommodate larger crowds.
The Committee shall also review other possible athletic
facility venues, including an outdoor track and
locations as it deems appropriate. The Committee,
with assistance of City staff, shall recommend
consultants needed to perform its duties. The
Committee shall supervise the work of the consultant.
The Committee shall report its recommendation(s)
regarding the renovation of Victory Stadium and/or
other athletic facilities to the City Council within nine
months of the Committee's appointment."
The motion was seconded by Mr. Cutler and adopted by the following
vote:
147
AYES: Council Members Fitzpatrick, Wishneff, Cutler, Dowe, McDaniel and
Mayor Harris ...................................................... 6.
NAYS: Council Member Lea ..................................... 1.
(Mr. Lea's vote was later changed.)
Following discussion, Council Member Lea advised that inasmuch as the
Mayor had clarified a misunderstanding, he would like to change his vote on
the motion from no to yes.
Without objection by Council, the Mayor requested that the Clerk change
Council Member Lea's no vote to aves vote; whereupon, the motion was
unanimously adopted.
The Mayor advised that he will work with the City Manager and the City
Clerk with regard to providing clerical support to the Stadium Study Committee.
Council Member Wishneff requested that the record reflect that he also
has concerns with regard to neighborhood issues associated with two smaller
stadiums at the two high schools, but in a spirit of cooperation, he will support
the motion.
There being no further business, at 1:10 p.m., the Mayor declared the
Council meeting in recess and advised that Council will reconvene at 1:15 p.m.,
in the Council's Conference Room, fourth floor, Noel C. Taylor Municipal
Building, for a closed session which was previously requested by the City
Attorney, and the regular meeting of Council will reconvene at 2:00 p.m., in the
Council Chamber.
At 2:00 p.m., on Monday, August 2, 2004, the Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C.
Nelson Harris presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., Beverly
T. Fitzpatrick, Jr., Sherman P. Lea, Brenda L. McDaniel, Brian J. Wishneff and
Mayor C. Nelson Harris .............................................. 7.
ABSENT: None ................................................ 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
148
The reconvened meeting was opened with a prayer by The Reverend
Frank W. Feather, Pastor, Forest Park Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DECEASED PERSONS: Council Member Dowe offered the following
resolution memorializing the late Gordon Preston Davidson, Director of
Community Services of the Blue Ridge Independent Living Center:
(#36798-080204) A RESOLUTION memorializing the late Gordon Preston
Davidson, Director of Community Services of the Blue Ridge Independent Living
Center.
(For full text of Resolution, see.Resolution Book No. 69, page $1.)
Mr. Dowe moved the adoption of Resolution No. 36798-080204. The
. motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
The Mayor presented a ceremonial copy of the above referenced measure
to Ms. Pat Davidson, representing the Davidson family.
ACTS OF ACKNOWLEDGEMENT-AUDITS/FINANCIAL REPORTS: The Mayor
presented Certificates of Achievement to Jesse A. Hall, Director of Finance;
Dawn L. Hope, Financial Systems Accountant; and Harold R. Harless, Jr.,
Retirement Plans Accountant, which were issued by the Government Finance
Officers Association of the United States and Canada in recognition of the City
of Roanoke's Comprehensive Annual Financial Report and the City's Pension
Plan report. He commended employees of the Department of Finance upon
receiving the awards which represent the highest form of recognition in the
area of governmental accounting and financial reporting and their attainment
represents a significant accomplishment by a government and its management.
ACTS OF ACKNOWLEDGEMENT-HOUSING/AUTHORITY: Edward Murphy
and Earl Saunders, representing the Board of Directors, Rebuilding Together,
advised that Rebuilding Together has rehabilitated 22 houses owned by elderly
and disabled homeowners in the City of Roanoke. On behalf of the Board of
Directors, they presented the City of Roanoke with a plaque in appreciation of
the City's sponsorship.
149
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and ~onsidered separately.
MINUTES: Minutes of the regular meetings of Council held on Thursday,
May 20, 2004, and Monday, June 7, 2004, were before the body.
Mr. Fitzpatrick moved that the reading of the minutes be dispensed with
and that the minutes be approved as recorded. The motion was seconded by
Mr. Dowe and adopted by the following vote:
AYES: Coun~_il Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
SPECIAL PERMITS: A communication from the City Manager requesting
that Council schedule a public hearing for Monday, August .16, 2004, at 7:00
p.m., or as soon thereafter as the matter may be heard, with regard to
authorization for encroachment into a public right-of-way at 16 Campbell
Avenue, S. W., Official Tax No. 1011707, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager. The motion was seconded by Mr. Dowe and adopted by the following
vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris~ ............................................ 7.
NAYS: None .................................................. 0.
COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION: A communication
from R. Brian Townsend, Director, Planning, Building and Development,
tendering his resignation as a member of the Roanoke Valley Alleghany
Regional Commission, effective immediately, was before Council.
Mr. Fitzpatrick moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Mr. Dowe and adopted
by the following vote:
150
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
COMMITTEES-ROANOKE NEIGHBORHOOD ADVOCATES: A communication
from John Renick, Secretary, advising of the resignation of Jesse Dodson as a
member of the Roanoke Neighborhood Advocates, was before Council.
Mr. Fitzpatrick moved that Council accept the resignation and receive and
file the communication. The motion was seconded by Mr. Dowe and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris .............................................. 7.
NAYS: None .......................................... -' ....... 0.
ZONING: The Annual Report of the Board of Zoning Appeals for fiscal
. year 2004, was before Council.
Mr. Fitzpatrick moved the Annual Report be received and filed. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
ROANOKE CIVIC CENTER-PROCUREMENT CODE: A communication from
the City Manager advising that on July 20, 2004, she approved an emergency
award declaration to replace the theatricals and stage dimming system (i.e.
"patch panel) at the Roanoke Civic Center Auditorium; and the following factors
led to the request by staff and subsequent approval, by the City Manager, was
before Council.
The existing "patch panel" interconnects and controls
the theatrical lighting fixtures (used on the stage) to
the Auditorium's electrical power system.
The panel incorporates patch codes, which are no
longer available, that are used to connect and control
(dim) various lighting circuits; the insulators on the
plug ends of the cords wear out exposing the electrical
wiring and creating a potential shock hazard to
technicians who operate the panel.
151
· The problem first surfaced five-six years ago and was
resolved at the time by shortening the length and
rewiring the cords; and the problem has resurfaced,
but the cords cannot be shortened any further.
· The panel needs to be replaced as soon as possible to
eliminate a potential hazard.
It was further advised that pursuant to procurement regulations, the City
iS required to foster competition; to comply, staff solicited general (prime)
contract bids for the project from six electrical contractors, each contractor
having a staff of sufficient size to perform the work in a timely manner; in
addition, given that the work associated with the new dimming equipment is
specialized, four specialty subcontractors were invited to provide the work; all
work will be completed by the end of September 2004, during the period when
seating in the Auditorium is being replaced; and at the present time, the
Auditorium is not in use and is not scheduled to be in use unti! tile first week in
October.
The City Manager pointed out that a meeting was held at the Auditorium
on July 22, 2004, to distribute documents and to review the work; only one bid
was received on July 28, in the amount of $246,757.00, from Newcomb Electric
Company., Inc.; other contractors invited to submit bids did not do so for
different reasons, ranging from their current workload to requirements that the
project be bonded; it is intended to award a contract for the amount indicated
to eliminate a potential hazard and to have the work completed within the time
frame indicated; and, as required by the City Charter, the communication is
intended for information purposes only and no action by the Council is
required.
Mr. Fitzpatrick moved that the communication be received and filed. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
OATHS OF OFFICE-FIRE DEPARTMENT-COMMITTEES-ROANOKE ARTS
COMMISSION-COURT COMMUNITY CORRECTIONS BOARD-YOUTH-PENSIONS-
CABLE TELEVISION: The following reports of qualification were before Council:
Mark K. Cathey as a member of the Board of Fire Appeals for a term
ending June 30, 2008.
152
Dennis R. Cronk as a member of the Virginia Western Community
College, Board of Directors, to fill the unexpired term of Harriet S.
Lewis, resigned, ending June 30, 2006.
Sherman P. Lea as a Council representative to the Roanoke Valley
Regional Cable Television Committee.
George M. McMillan as a member of the Court Community
Corrections Program Regional Community Criminal Justice Board
for a term ending June 30, 2007.
filed.
vote:
Michael W. Hanks and Anthony Wallace for terms ending June 30,
2006; and Donna S. Johnson for a term ending June 30, 2008, as
members of the City of Roanoke Pension Plan, Board of Trustees.
Mark C.~ McConnel as a member of the Roanoke Arts Commission
for-~l:e~m end ngJune 30, 2007.
Mr. Fitzpatrick moved that the reports of qualification be received and
The motion was seconded by Mr. Dowe and adopted by the following
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
REGULAR AGENDA
PUBLIC HEARINGS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
PARKING FACILITIES: The City Manager submitted a communication
advising that the Church Avenue West Parking Study determined that there is a
deficit in the parking supply in the downtown west area of approximately 500
spaces on a normal week day; the City's Capital Improvement Program includes
$7.2 million in future general obligation bonds for development of two new
parking garages, each containing 250 - 300 spaces; on June 21, 2004, Council
authorized the issuance of $2.0 million in general obligation bonds for the
project, with remaining funds to come from a future bond issue; Council also
153
authorized appropriation of $600,000.00 in advance of bond issuance for the
project; the garages will address the deficit of parking spaces; several sites with
proximity to the downtown area were considered as possible locations, with
two sites being selected that best meet the needs for the new garages; one
garage will be located on Luck Avenue and the other at Campbell/Salem
Avenues; authorization is needed to move forward with acquisition of the
necessary property rights; and total acquisition costs for consideration and
related expenses such as title reports, environmental inspections, and
relocation are estimated to be $1.2 million.
The City Manager recommended that she be authorized to acquire fee
simple title to certain property, as more fully described in an attachment to the
report, subject to acceptable environmental inspection and title report; and
such property rights may be acquired by negotiation or eminent domain.
Mr. Cutler offered the following ordinance'
(#36799-080204) AN ORDINANCE providing for the acquisition of
certain interests in property needed by the City for the Downtown West Parking
Garages Project; providing for the City's acquisition of certain property rights
by condemnation, under certain circumstances; authorizing the City to make
motion for the award of a right of entry on the property for the purpose of
commencing the project; all upon certain terms and conditions; and dispensing
with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, page 53.)
Mr. Cutler moved the adoption of Ordinance No. 36799-080204. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
HEALTH DEPARTMENT-BLUE RIDGE COMMUNITY SERVICES: The City
Manager submitted a communication advising that the 1998 General Assembly
passed HB428 which amended and reenacted sections of the Code of Virginia
relating to local roles and responsibilities for mental health, mental retardation,
and substance abuse services; Section 37.1-194 of the Code of Virginia, 1950,
as amended, requires every locality to establish a community service board to
oversee the delivery of mental heath, mental retardation and substance abuse
services, and it is further required that the local governing body approve a
Performance Contract; and the City of Roanoke has established Blue Ridge
Behavioral Healthcare, pursuant to the above referenced statutory provision, as
the Community Services Board.
154
It was further advised that Blue Ridge Behavioral Healthcare has
submitted the Fiscal Year 2005 Community Services Performance Contract to
ensure delivery of publicly funded services and support to citizens of the
Commonwealth of Virginia with mental illness, mental retardation, or substance
abuse; services are to be directly, or by contract, through the operating board
of the Community Services Board; and Section 37.1-198B, Code of Virginia,
:[950, as amended, requires all governing bodies for the localities served by the
Community Services Board to approve the Community Services Performance
Contract.
The City Manager recommended that Council adopt a measure approving
execution of the Blue Ridge Behavioral Healthcare Fiscal Year 2005 Performance
Contract and that the City Manager be authorized to execute any required
documents to enter into the Performance Contract with the Blue Ridge
Behavioral Healthcare Board.
Mr. Dowe offered the following iesoluti'on:
(#36800-080204) A RESOLUTION approving
. execution of the Blue Ridge Behavioral Healthcare
Contract, upon certain terms and conditions.
and authorizing the
FY 2005 Performance
(For full text of Resolution, see Resolution Book No. 69, page 55.)
Mr. Dowe moved the adoption of Resolution No. 36800-080204. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
BUDGET-GRANTS-POLICE DEPARTMENT: The City Manager submitted a
communication advising that the Virginia Department of Criminal Justice
Services (DCJS) provides grant funding for development and improvement of
criminal justice records systems; and the Criminal Justice Records System
Improvement grant provides funds for automation of criminal justice systems,
development of technology to improve and enhance services to victims,
development of interfaces that facilitate exchange of information and
assistance to localities in conversion to Incident Based Reporting (IBR) systems.
155
It was further advised that in December 2001, DCJS awarded the Roanoke
I~olice Department $165,400.00 to automate IBR Field Reporting and data entry,
thereby ensuring quality current data availability to officers and investigators;
and on June 21, 2004, DCJS awarded the Roanoke Police Department
$72,323.00 ($18,081.00 of which must be a cash match from the City) to
continue automation efforts for the IBR Field Reporting system.
It was explained that success of the program is dependent upon full
transition of the Police Department and the Sheriff's Office to the same criminal
justice records system; grant funds will be used to create a seamless interface
of the two agencies and to allow for data sharing through the purchase of
additional Police-Pak software licenses along with JaiI-Pak and related start-up
licenses, equipment, and training; and the required cash match expense of
$18,081.00 will be shared equally bv the Police Department and the Sheriff's
Office and is available in Police Depdrtment, Account No. 035-640-3302-2035,
and Sheriff's Office, Account No. ?,l -r~24-3310-2074.
The City Manager recommended that Council accept the grant and that
she be authorized to execute a Statement of Grant Award/Acceptance; and that
Council appropriate $54,242.00 from the Criminal Justice Record System
Improvement Continuation Program and transfer $9,041.00 from the Police
Department, Account No. 035-640-3302-2035 (Federal Asset Forfeiture), and
$9,040.00 from the Sheriff's Office, Account No. 001-024-3310-2074 (Inmate
Phone Commission), to Grant Fund, Account No. 035-640-3411, established by
the Director of Finance as follows:
Account Obiect Code Amount
Fees for Professional Services 2010
Expendable Equipment 2035
Publications & Subscriptions 2040
$ 3,828.00
2,000.00
66,495.00
Total $72,323.00
Mr. Dowe offered the following budget ordinance:
(#36801-080204) AN ORDINANCE to establish the Record System
Improvement Grant, amending and reordaining certain sections of the 2004-
2005 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, page 56.)
Mr. Dowe moved the adoption of Ordinance No. 36801-080204. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
156
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
Mr. Dowe offered the following resolution:
(#36802-080204) A RESOLUTION authorizing the acceptance of a
Criminal Justice Records System Improvements Continuation Grant, Grant No.
05-A4486CR03, made to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services and authorizing the execution by the
City Manager of the conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 69, page 57.)
Mr. Dowe moved the adoption of Resolution No. 36802-080204. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel,' Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None ........................ ~ ......................... 0.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted a
communication advising that the Comprehensive Services Act (CSA), which was
established in 1993, provides residential and non-residential treatment
services to troubled and at-risk youth and to their families through a
collaborative system of state and local agencies, parents, and private sector
providers; services include mandated foster care, certain special education
services, and foster care prevention; and CSA also provides services to certain
targeted non-mandated populations.
It was further advised that upon completion of the year end processing of
transactions and various accounting entries, CSA expenditures totaled
$9,838,164.00 for fiscal year 2004; expenditures exceed the current CSA
budget of $9,500,000.00 by $338,164.00; program revenue from cost
recoveries will be $106,038.00 higher than anticipated, and State revenue will
be $17,209.00 lower than anticipated, which results in the need for
$249,335.00 in additional local funds; additional funding is for mandated
services for at-risk youth; and actual expenditures are higher than anticipated
primarily because of the local match required for Medicaid eligible expenses.
157
The City Manager ~ecommended that Council:
Increase the General Fund Revenue estimate for CSA in the net amount
of $88,829.00 (an increase in revenues from charges for services of
$106,038.00 and a decrease in revenues from the Commonwealth of
Virginia of $17,209.00) and appropriate funding to expenditure
accounts outlined below.
· Transfer funding in the amount of $249,335.00 from the following
Department of Social Service accounts:
Natural Gas (001-630-5311-2024) - $28,090.00
Other Rental (001-630-5311-3075) - $10,000.00
Expendable Equipment (001-630-5313-2035) - $14,000.00
Supplemental Security Income (001-630-5313-3116) - $55,000.00
ADC Fost-_,' Care (001-630-5314-3115) - $78,000.00
Fees for Professional Services (001-630-5315-2010) - $27,245.00
Other Rental (001-630-5316-3075) - $17,000.00
Employee Programs (001-630-5318-2043) - $20,000.00
· Appropriate funding in the amount of $338,164.00 to the following
accounts:
Medicaid Local Match (001-630-5410-3133) - $200,078.00
Foster Care (001-630-5410-3191) - $138,086.00
Mr. Fitzpatrick offered the following budget ordinance:
(#36803-080204) AN ORDINANCE to appropriate funding to the
Comprehensive Services Act program for expenditures of troubled youth and
their families and revise the revenue to be provided by the Department of
Medical Assistance, amending and reordaining certain sections of the 2003-
2004 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, page 58.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36803-080204.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. 0.
158
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION
RESOLUTIONS: None.
AND CONSIDERATION OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR, VICE-MAYOR AND
MEMBERS OF CITY COUNCIL:
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES: Council Member Cutler
commended Melinda Mayo, Communications Coordinator, author of an article
in the Virginia Town and City Magazine entitled, "Roanoke Continues Tradition
of Forging New Paths," which describes the City's pr(~CJress that led to
Roanoke's being selected as one of America's "most livable communities" by
Partners for Livable Communities.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Council Member Lea
recognized former Council Member W. Alvin Hudson, Jr., who was recently
appointed by the Governor of Virginia to serve on the State Board of
Corrections.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL-SPORTS ACTIVITIES:
Council Member Lea expressed appreciation to the Mayor, Council Member
Wishneff and the City Manager for their attendance at the press conference for
the annual kick-off of the Western Virginia Education Classic on Saturday, July
31, 2004, in Elmwood Park. He also expressed appreciation to Council Member
Alfred T. Dowe, Jr., Director, of the Choir of Shiloh Baptist Church, who will
present a gospel concert in conjunction with the event.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Council Member McDaniel
commended staff of the City's Housing and Neighborhood Services Department
for the new Welcome Roanoke Program which began on July i and is designed
to contact new homeowners in the City of Roanoke by providing them with a
personalized greeting from City officials, information on local activities and
information on how to access City services, etc. She advised that
approximately 117 new homeowners have received the welcome package and
welcome packages will be provided to the top 20 apartment owners in the area
in an effort to reach occupants of rental properties.
159
CITY COUNCIL-RAIL SERVICE: Council Member Wishneff requested an
update with regard to passenger rail service in the Roanoke area; whereupon,
the City Manager advised that Dr. Robert Martinez, Senior Vice-President,
Finance, Norfolk Southern, has agreed to serve as guest speaker at the Regional
Leadership Summit which will be held on September 24, 2004, at 12:00 noon in
Bedford, Virginia, at which time Dr. Martinez will provide an update on the
intermodal transportation issue.
CITY COUNCIL-NEWSPAPERS-BICYCLISTS: Council Member Wishneff
referred to an article written by Dan Kasey in a recent edition of The t~oano/~e
Times in which he noted that if certain actions are taken by the City, the City of
Roanoke could have a national quality dirt bike track; whereupon, he requested
a response by the City Manager.
CITY COUNCIL-CITY EMPLOYEES: Council Member Wishneff expressed
concern with regard to the City's applica~on, of the Family Leavc Act, and
requested a briefing at a future Council work session.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that Council sets this time as a priority for citizens to
be heard and matters requiring referral to the City Manager will be referred
immediately for any necessary and appropriate response, recommendation or
report to Council.
ARMORY/STADIUM: The Reverend John Kepley, 2909 Morrison Street,
S. E., advised that it has been over one year since 7,000+ citizens of the City of
Roanoke signed a petition in favor of saving Victory Stadium and, for many, it
has been a long and tedious year; however, it appears that some Members of
City Council have not heard what the citizens of Roanoke have said; i.e. they
want to save and to renovate Victory Stadium. He stated that the more than
7,000 people who signed the petition are good and reasonable people and they
expect Council to do the good and reasonable thing which is to renovate
Victory Stadium.
POLICE DEPARTMENT-SCHOOLS: Ms. Alice Hincker, 4024 South Lake
Drive, S. W., spoke with regard to the proposed Geographic Policing Plan for the
City of Roanoke Police Department. She stated that she attended the 9:00 a.m.
Council briefing and left the meeting with numerous questions; however, her
primary question is, if the Police Department is so concerned about expanding
its community policing initiatives, why was the community not allowed to
provide comment during planning discussions that have taken place biweekly
since January. She advised that City officials would not discuss concerns of
citizens with regard to potential negative affects of geographic policing on the
School Resource Officer program; organizations that are concerned about the
delivery of service in the schools requested that the School Resource Officer
160
program remain intact and be designated as a specialized unit, such as the
K-9, or the proposed power shift units, as opposed to dividing the program
between each of the zones that contain a school. She inquired if attendance
zones will be redrawn to require that children will attend school in the same
police zone in which they live. She stated that Police lieutenants are against
placing the School Resource Officer program under the geographic policing
system and other Police Departments that currently use geographic policing
have advised against including School Resource Officers under geographic
policing. She noted that a Sergeant in the School Resource Officer program is
being punished for the role he played in bringing school safety issues to the
attention of the community and with the impending onset of geographic
policing, he has been permanently reassigned to the Delta Platoon which means
that he will have no further involvement with the SRO program which he has
supervised for many years. She stated that this retaliation against people who
are bold enough to do the right thing must stop.
ARMORY/STADIUM-SCHOOLS: Mr. Chris Craft, 1501 East Gate Avenue,
N. E., advised that School Resource Officer Butch Lewis should be reassigned to
Patrick Henry High School where he is known by students and faculty and is
. familiar with the school campus.
He spoke in support of renovating Victory Stadium which has been a part
of the Roanoke Valley for many years, and advised that a track facility could be
constructed at one of the high schools and the field at Victory Stadium could be
raised to alleviate flooding issues.
ARMORY/STADIUM: Ms. Estelle McCadden, 2128 Mercer Avenue, N.
W., spoke in support of renovating Victory Stadium. She advised that Council
should provide the Stadium Study Committee with the necessary information to
complete its assignment and then allow the Committee to make its
recommendation(s) without interference by Council. She stated that Council
Members were elected to represent the citizens of the City of Roanoke, citizens
should be provided with the appropriate information to form good and
enlightened opinions, and Council should then base its decisions on the wishes
of the majority of Roanoke citizen's.
ARMORY/STADIUM-UTILITY LINE SERVICES-SCHOOLS: Mr. Winfred Noel,
2743 North View Drive, S. W., advised that he attended the Council's 9:00 a.m.
work session at which time the utility cut proposal was reviewed by Council. He
spoke in support of the proposed policy; however, the one quarter inch
tolerance provision is unrealistic and the problem rests in follow up by the City
to inspect utility cuts after pavement has settled.
161
He advised that the topics that were initially on the table regarding the
stadium issue are Orange Avenue or Victory Stadium and not high school
tracks, high school facilities, athletic needs and entertainment, etc; therefore,
the Stadium Study Committee should study only Victory Stadium versus Orange
Avenue because all other topics have been studied and the citizens of Roanoke
have let their voices be heard.
COMPLAINTS-TAXES-ARMORY/STADIUM: Mr. Bob Caudle, 4231 Belford
Street, S. W., offered his service as a member of the Stadium Study Committee.
He spoke in favor of resolving the stadium issue once and for all and advised
that if appointed to the Committee, he would support a detailed study on the
practicality of renovating Victory Stadium.
COMPLAINTS-TAXES-ARMORY/STADIUM: Mr. Robert Gravely, 729
Loudon Avenue, N. W., spoke with regard to the renovation of Victory Stadium,
the manner in which taxpayers' money is ~pen,~: ~prl the need to pay adequate
wages to citizens in order to stimulate Roanoke's economy.
POLICE DEPARTMENT-SCHOOLS: Council Member Wishneff requested
that the City Manager and the Chief of Police meet with the Acting
Superintendent of Schools, school principals and key Parent-Teacher
Associations to discuss the proposed Geographic Policing program; whereupon,
the City Manager advised that a summit is scheduled to be held within the next
two weeks with representatives of the Police Department and the School
administration at which time the program will be presented in detail to all key
administrative officials and Council will be provided with follow up information
as a result of the summit.
CITY MANAGER COMMENTS: None.
The Mayor declared the Council meeting in recess at 2:55 p.m., for a
Closed session.
The Council meeting reconvened at 4:25 p.m., in the City Council
Chamber, with all Members of the Council in attendance, Mayor Harris
presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Dowe and adopted by the following
vote:
162
AYES: Council Members Fitzpatrick, Lea, McDaniel, Wishneff, Cutler,
Dowe, and Mayor Harris ............................................. 7.
NAYS: None .................................................. O.
COMMITTEES-FLOOD REDUCTION/CONTROL: The Mayor advised that the
term' of office of Kathy S. Hill as a member of. the Flood Plain Committee
expired on June 30, 2004; whereupon, he opened the floor for nominations to
fill the vacancy.
Mr. Cutler placed in nomination the name of Kathy S. Hill.
There being no further nominations, Ms. Hill was reappointed as a
member of the Flood Plain Committee for a term ending June 30, 2005, by the
following vote:
FOR MS. HILL: Council Members Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, Dowe, and Mayor Harris ......................... ~ ............. 7.
COMMITTEES-PARKS AND RECREATION: The Mayor called attention to
vacancies on the Parks and Recreation Advisory Board, created by the
resignations of S. James Sikkema and Onzlee Ware, for terms, ending March 31,
2005; whereupon, he opened the floor for nominations to fill the vacancies.
Mr. Cutler placed in nomination the names of Christene A. Montgomery
and Sharon L. Stinnette.
There being no further nominations, Ms. Montgomery was 'appointed to
fill the unexpired term of S. James Sikkema and Ms. Stinnette was appointed to
fill the unexpired term of Onzlee Ware, as members of the Parks and Recreation
Advisory Board, for terms ending March 31, 2005, by the following vote:
FOR MS. MONTGOMERY AND MS. STINNETTE: Council Members
Fitzpatrick, Lea, McDaniel, Wishneff, Cutler, Dowe, and Mayor Harris ........ 7.
COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION: The Mayor
advised there is a vacancy on the Roanoke Vatley-Alleghany Regional
Commission to fill the unexpired term of Ralph K. Smith, ending June 30, 2006;
whereupon, he opened the floor for nominations to fill the vacancy.
Mr. Cutler placed in nomination the name of C. Nelson Harris.
There being no further nominations, Mr. Harris was appointed as a
member of the Roanoke Valley-Alieghany Regional Commission, to fill the
unexpired term of Ralph K. Smith, ending June 30, 2006, by the following vote:
163
FOR MR. HARRIS: 'Council Members Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, and Dowe .......................................... 6.
(Mayor Harris abstained from voting.)
COMMI'I-I'EES-ARMORY/STADIUM: The Mayor opened the floor for
nominations to the Stadium Study Committee; whereupon, Mr. Cutler placed in
nomination the names of George C. Miller, Charles A. Price, Gwendolyn W.
Mason, Gregory W. Feldmann, L. Thompson Hanes, Chad Van Hyning, Marsha
Combs, David B. Trinkle, Kermit E. Hale, Sherley E. Stuart, Jan P. Wilkins, and
John H. Parrott.
There being no further nominations, Mr. Miller, Mr. Price, Ms. Mason, Mr.
Feldmann, Mr. Hanes, Mr. Hyning, Ms. Combs, Mr. Trinkle, Mr. Hale, Mr. Stuart,
Mr. Wilkins and Mr. Parrott we,-e appointed as members'of the Stadium Study
Committee by the following vote:
FOR MR. MILLER, MR. PRICE, MS. MASON, MR. FEI_DMANN, MR. HANES,
MR. HYNING, MS. COMBS, MR. TRINKLE, MR. HALE, MR. STUART, MR. WlLKINS
, AND MR. PARROTT: Council Members Fitzpatrick, Lea, McDaniel, Wishneff,
Cutler, Dowe, and Mayor Harris ....................................... 7.
The Mayor announced that two additional members of the Stadium Study
Committee will be appointed at the next regular meeting of Council on Monday,
August 16, 2004, at 2:00 p.m.
There being no further business, the Mayor declared the meeting
adjourned at 4:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
MINUTES OF ROANOKE CITY AUDIT COMMITTEE
August]6,2004
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 1:37 p.m.
on Monday, August 16, 2004, with Chair, Dr. M. Rupert Cutler, presiding.
· The roll was called by Mrs. England
Audit Committee
Members Present:
Dr. M. Rupert Cutler, Chair
Mayor C. Nelson Harris
Vice-Mayor Beverly T. Fitzpatrick, Jr.
Alfred T. Dowe, Jr. (arrived late)
Brenda L. McDaniel
Brian J. Wishneff
Others Present:
Drew Harmon, Municipal Auditor
Darlene L. 13urcham, City Manager
William M. Hackworth, City Attorney
Ann Shawver, Deputy Director of Finance
George C. Snead,Jr., Asst. City Manager for Operations
Evelyn W. Powers, City Treasurer
Mike Tuck, Assistant Municipal Auditor
Pamela IVlosdell, Information Systems Auditor
Brian Garber, Senior Auditor
Cheryl Ramsey, Auditor
Doris England, Administrative Assistant
2. INTERNAL AUDIT REPORTS:
A. Cash & Inventory Counts
B. Civic Center Maintenance
C. Code Enforcement
D. Data Mining
Dr. Cutler ordered that internal audits A through D be received and filed. There
were no objections from the committee. Dr. Cutler recognized Mr. Harmon for
comments on all the audits.
Mr. Harmon asked for comments on the Cash & Inventory Counts audit. There
were no comments from the audit committee members.
Mr. Fitzpatrick asked if the Civic Center audit was related to previous issues
concerning contract labor. Mr. Harmon replied that it was not. This audit was
Audit Committee Minutes -August 16, 2004 Page 2
on Civic Center Maintenance and was a controls evaluation of maintenance.
The auditors worked with Wilhemina Boyd, Director of Civic Facilities, and her
staff on the agreed upon actions stated in the audit report. He explained that
was why there was no response from Ms. Boyd in the report.
Dr. Cutler commented on the small size of the maintenance staff and asked Ms.
Burcham to discuss the plans for restructuring the staff. Ms. Burcham replied
that the subsidy to the Civic Center had been increased this (fiscal) year to
accommodate additional maintenance and custodial staff needs. Further
discussion disclosed that the previous Director of Civic Facilities, hired several
years before Ms. Burcham's arrival at the city, was paid an annual salary with a
bonus incentive to lower the annual subsidy. It was found that some corners
had been cut, especially in the maintenance and custodial areas. Ms. Boyd was
not hired under any such contract so that problem was eliminated. Ms.
Burcham further stated that an outstanding young man had been hired to head
the maintenance and custodial areas. He comes from Valley View Mall with
much experience. He has done some maintenance and renovation work in one
of the parlors at the Civic Center since he was hired, using in-house work forces
rather than contractual labor. She feels the right person is in place, and several
things needed now are procedural manuals, a solid inventory of the condition
of assets, and a preventative maintenance program - not just doing repair and
replacement of items. She feels Ms. Boyd is attuned to the issues and is being
proactive, as evidenced in the seat replacement program. She said there will be
significantly more investment in the infrastructure at the Civic Center in the
next couple of years.
Dr. Cutler asked about the Event Business Management System (EBMS). Ms.
Burcham explained that EBMS is a software system purchased several years ago
that has never been fully implemented with all its different modules. Additional
modules have been implemented this past year. The maintenance module is in
the process of being implemented. She feels both the tools and personnel are
now in place.
Dr. Cutler commented that it was easy to see why Victory Stadium was not
maintained with only two electricians and a supervisor for both the Civic Center
and Victory Stadium. Ms. Burcham commented that Victory Stadium did not
come under Civic Facilities until July 1,2000. Before that, it was the
responsibility of Parks and Recreation.
Ms. Burcham stated that when the stadium was under the oversight of Parks
and Recreation, there was no budget set aside for Victory Stadium. Beginning
with fiscal year July 1,2001, a budget was created for the stadium.
Mr. Wishneff asked how committee members could be assured that changes are
implemented. Mr. Harmon replied that Municipal Auditing follows up on
Audit Committee Minutes -August '16, 2004 Page 3
outstanding findings every year. This year's follow-up audit has just been
started and should be reported to the next audit committee meeting in
October.
Dr. Cutler asked Mr. Harmon to comment on the Code Enforcement audit. Mr.
Harmon said the audit had examined certain aspects of code enforcement and
did not have any findings. He felt code enforcement was doing a good.lob with
the resources that were in place. Mr. Wishneff asked if that was an editorial
comment. Mr. Harmon said he would not imply that everyone in the City of
Roanoke lived in a completely safe structure, but given our procedures and
what we are allowed to do under the law, code enforcement does a good job.
Dr. Cutler asked if Ms. Burcham would review what had been done with code
enforcement. Ms. Burcham explained that about half the code enforcement
staff in 2000 had been paid out of community block grant funds (CDBG), which
meant those inspectors had to concentrate their efforts in those lower-income
areas of the city. Over a two-year period, all administrative positions were
moved out of the CDBG funding with code enforcement being the first ones.
The code inspectors are now unrestricted in their work areas and are cross
trained so the same inspector can go out and identify a zoning violation and
also address a rehabilitation or enforcement issue.
Ms. Burcham further explained that there are different levels of code
enforcement. Initially, Roanoke focused on weeds, trash, and inoperable
vehicles. She believes the city is now ready for the next level of code
enforcement, dealing with exterior paint, gutters and roofs. Ms. Burcham will
be meeting this week with the head of Housing and Urban Development out of
Richmond and the head of the Virginia Department of Housing discussing ways
to better partner with those agencies to address issues with Roanoke's older
housing stock. Seventy-five percent of all housing in the city is valued at
$100,000 or less, and this needs to be addressed.
Dr. Cutler brought before the committee the Data Mining audit and asked Mr.
Harmon to briefly explain what data mining is. Mr. Harmon clarified that data
mining is looking at the universe of data, whether payables or vendor files, and
not looking at one specific department, but across the whole organization.
Audit software is used to isolate anomalies in data that can then be researched.
Dr. Cutler asked if purchasing cards was an example and Mr. Harmon replied
affirmatively.
3. UNFINISHED BUSINESS:
There was no unfinished business to come before the committee.
Audit Committee Minutes - August 16, 2004 Page 4
4. NEW BUSINESS:
Municipal Auditing Annual Report -June 30, 2004
Audit Committee Annual Report-June 30, 2004
Municipal Auditing 2005 Annual Plan
Dr. Cutler presented the Annual Report of the Municipal Auditor and asked Mr.
Harmon to comment. Mr. Harmon said he hoped the report was informative
and explained how the auditing staff spends its time. It does not address the
department's performance measures, but it does address what happened to the
audits that were planned last year. Mr. Harmon then asked for comments from
the committee members.
Dr. Cutler said Mr. Harmon had brought to his attention "investigations," which
is continued into fiscal year 2005, and includes negotiations and conversations
with AEP about putting in electrical lines on Norfolk Avenue. Mr. Harmon
clarified that this was the Carillon Roanoke Memorial Hospital flood reduction
area, and explained that Municipal Auditing is making inquiries and working
with AEP. Ms. Burcham further explained that this was a city initiative for the
Riverside complex.
Dr. Cutler asked about the Commissioner of Revenue audit. Mr. Harmon stated
he had used 85 hours on the audit, which he started in April. it had to be
delayed due to the personal property rush of business for that office. He will
soon get back to the audit, and it should be presented to the committee in
October or December. Ms. Burcham stated this audit was timely because of the
changes to the reimbursement from the State under the Personal Property Tax
Relief Act (PPTRA). The State will establish the local share of the money
budgeted for PPTRA in 2006 based on the assessment at that time. The city's
assessment needs to be as complete as possible by 2006 because we will not
be able to go back and correct it later.
Mr. Fitzpatrick expressed concern that when he was on Council before, there
was some speculation that all was not being done to the extent that it should in
the Commissioner of Revenue area. It is important that the audit provide
Council with an accurate appraisal of the state of operations in the
Commissioner of Revenue office.
Dr. Cutler ordered that items A and B be received and filed and to be included
on the Consent Agenda at the next Council meeting. There were no objections
from the committee.
Dr. Cutler ordered that item C be received and filed. There were no objections
from the committee.
Audit Committee Minutes -August 16, 2004 Page 5
5. OTHER BUSINESS:
Dr. Cutler presented the Roanoke City Public Schools Engagement Letter to the
committee. He ordered that the letter be received and filed. There were no
objections from the committee.
6. ADJOURNMENT:
There being no further business, the meeting was adjourned at 2:00 p.m.
M. Rupert Cutler, Chair
MINUTES OF GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE
August 16, 2004
1. CALL TO ORDER:
The meeting of the Greater Roanoke Transit Company Audit Committee was called
to order at 1.'30 p.m. on Monday, August 16, 2004, with Chair, Dr. M. Rupert
Cutler, presiding.
· The roll was called by Mrs. England
Audit Committee
Members Present:
Dr. M. Rupert Cutler, Chair
Mayor C. Nelson Harris
Vice-Mayor Beverly T. Fitzpatrick, Jr.
Brenda L. McDaniel
Brian J. Wishneff
Others Present:
Drew Harmon, Municipal Auditor
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann Shawver, Deputy Director of Finance
George C. Snead,Jr., Asst. City Manager for Operations
Evelyn W. Powers, City Treasurer
Mike Tuck, Assistant Municipal Auditor
Pamela Mosdell, Information Systems Auditor
Brian Garber, Senior Auditor
Cheryl Ramsey, Auditor
Doris England, Administrative Assistant
2. INTERNAL AUDIT REPORTS:
A. Inventory Count
Dr. Cutler recognized Mr. Harmon for comments. Mr. Harmon stated that there
were no issues with the audit. He had spoken with Dave Morgan, General
Manager of GRTC, by telephone and told him he did not think it necessary for
Mr. Morgan to attend the audit committee meeting. Mr. Harmon then asked for
any questions from the committee. There were no questions or comments.
The audit was approved to be received and filed.
Dr. Cutler said he and Mr. Harmon had discussed performing an audit at GRTC
in fiscal year 2006. He recognized Mr. Harmon for comments. Mr. Harmon
said that his office was the designated auditor(s) for the GRTC and there had
been some time since the last audit. GRTC has its own accounting, human
Audit Committee Minutes - August 16, 2004 Page 2
resources, payroll, and maintenance facility. Mr. Harmon had spoken with Dave
Morgan of GRTC and expressed his desire to audit that area in fiscal year 2006.
There were affirmative comments from the committee members that the audit
be planned for FY 2006.
Dr. Cutler asked Ms. Burcham if there was any change in the issue of moving
the downtown bus depot. Ms. Burcham stated committee members should be
getting a copy of the consultant's study in a couple weeks. She did relay that
the consultant's study, based upon ridership, does not recommend the bus
depot be moved. With the addition of the commuter SmartWay bus and a new
restaurant being opened nearby, issues related to some individuals that
frequent the bus depot, should improve.
Mr. Fitzpatrick commented that the SmartWay bus averages 45 riders each
weekday and 90 on each weekend day, which is lower than needed to pay for
itself. GRTC has been pleased with results to date.
Mr. Wishneff asked if bringing everybody into a central place was still a good
idea. Ms. Burcham responded that the study indicates that some people come
downtown to transfer, but some come downtown as a destination. Relocation
could create an inconvenience for people who are transit dependent and a
negative impact for those of the workforce who depend upon it.
3. UNFINISHED BUSINESS:
There was no unfinished business to come before the Committee.
4. NEW BUSINESS:
There was no new business to come before the Committee.
5. ADJOURNMENT:
There being no further business, the meeting was adjourned at 1:37 p.m.
M. Rupert Cutler, Chair
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
The Honorable C. Nelson Harris, Mayor
The Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Sherman P. Lea, Council Member
The Honorable Brenda L. McDaniel, Council Member
The Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request for Public Hearing to
Consider an Adjustment to the Annual
Budget
Background:
Each year, the year-end general fund balance and retained earnings for internal
service fund and enterprise funds are appropriated for the funding of capital
maintenance and equipment replacement (CMERP) and other necessary items. A
council report recommending the appropriation of these additional funds is
scheduled to be presented to Council on September 20, 2004.
Pursuant to Section 15.2-2507, Code of Virginia (1950), as amended, a locality
may amend its budget to adjust the aggregate amount to be appropriated during
the current fiscal year as shown in the current adopted budget, however, any such
amendment which exceeds one pement of the total expenditures shown in the
adopted budget or the sum of $500,000, whichever is lesser, must be
accomplished by publishing a notice of a meeting and a public hearing.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public headng on the above
adjustment to the annual budget for September 20, 2004, at 7:00 p.m.
Re~,eTctfully submitted,
City Manager
DLB:acm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM04-00150
MARY F. PARKER, CMC
Cii~ Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk@¢i.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
September 13, 2004
File #15-110-202
Ms. Tamara S. Asher
1033 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Asher:
Your resignation as a member of the Personnel and Employment Practices
Commission was before the Council of the City of Roanoke at a regular meeting
held on Tuesday, September 7, 2004.
On motion, duly seconded and unanimously adopted, the resignation was
accepted.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission from September 17, 2001 to September 7,
2004. Please find enclosed a Certificate of Appreciation and an aerial view
photograph of the Roanoke Valley which was issued by the Mayor on behalf of
the Members of the Roanoke City Council.
Sincerely,
Stephanie M. Moon, CMCTM
Deputy City Clerk
SMM:ew
Enclosure
pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices
Commission
ROANOKE
DEPARTMENT OF HUMAN RESOURCES
Noel C. Taylor Municipal Building
2~.5 Church Avenue, SW, Room ;~o7
Roanoke, Virginia 24otl-1519
540,853.2231
www.roanokegov.com
September 1,2004
Mary Parker, City Clerk
215 Church Ave., SW
Roanoke, VA 24011
Effective July 3, 2004 Tamara S. Asher resigned from her employment
with the City of Roanoke as a Major Crimes Detective with the Police
Department. Therefore, she will not be accepting her reappointment as a
member of the Personnel and Employment Practices Commission.
Sincerely,
Kenneth S. Cronin, Director
Dept. of Human Resources &
Secretary of the PEPC Committee
KSC:cyb
cc: Personnel File
Attach me nt
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 13, 2004
File #15-110-202
Mr. Herbert C. Berding, Jr.
2814 South Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Berding:
Your resignation as a member of the Flood Plain Committee was before the
Council of the City of Roanoke at a regular meeting held on Tuesday,
September 7, 2004.
On motion, duly seconded and adopted, the resignation was accepted, and the
communication was received and filed.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Flood Plain
Committee from March 3, 2003 to September 7, 2004. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley
which was issued by the Mayor on behalf of the Members of the Roanoke City
Council.
Sincerely,
Deputy City Clerk
SMM:ew
Enclosure
pc:
Read S. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205, Roanoke,
Virginia 24006
h berding
<hcberding@yahoo.com>
08/22/2004 08:52 AM
To clerk@ci.roanoke.va.us
CC
bcc
Subject ##SPAM## resignation from committees
August 22, 2004
Mary Parker
City of Roanoke
Office of City Clerk
clerk@ci.roanoke.va.us
Ms. Parker,
Due to a change in my employment, I will no longer be
available to serve on the city's Flood Plain Committee
nor the Feral/Domestic Cat Taskforce for the
foreseeable future.
Please inform the people who chair these bodies, and
let me know that they have been informed of my
resignation due to my employment change.
Thank you.
Sincerely,
Herbert C. Berding, Jr.
Do you Yahoo!?
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CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 13, 2004
File #110-326
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that C. Nelson Harris, Brenda L. McDaniel and William D.
Bestpitch have qualified as members of the Roanoke Valley Alleghany Regional
Commission, for terms ending June 30, 2006.
Sincerely,
Deputy City Clerk
SMM:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Valley Allegheny Regional Commission, to fill the unexpired term of Ralph K.
Smith, ending June 30, 2006, according to the best of my ability (So help me
God).
Subscribed and sworn to before me thi
--day of 04.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ , DEPUTY CLERK
N:\CKEWI\oath and leaving service\Roanoke Valley Alleghany Regional Commission\c nelson harris oath letter.doe
;5
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brenda L. McDaniel, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Alleghany Regional Commission
to fill the unexpired term of William D. Bestpitch ending June 30, 2006, according to the
best of my ability (So help me God).
Subscribed and sworn to before me this /~' day of
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William D. Bestpitch, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Allegheny Regional
Commission, to fill the unexpired term of R. Brian Townsend, resigned, ending June 30,
2006, according to the best of my ability (So help me God).
Subscribed and sworn to before me this~, ~ ~ad~y of~04.
B~~'/'~L~"f'~''~¢''-'BRENDA L. HAMILTON, CLER~K OF THE,.~LERKCIRCUIT COURT
H:\oath and leaving service\Roanoke Valley Alleghany Regional Commission\william d bestpitch oath letter.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 13, 2004
File #15-110-230
Marion A. Vaughn-Howard, Secretary
Youth Services Citizen Board
Roanoke, Virginia
Dear Ms. Howard:
This is to advise you that Sharon Hicks has qualified as a member of the Youth
Services Citizen Board for a term ending May 31, 2007.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sharon Hicks, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Youth Services Citizen Board, for a term ending
May 31,2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this~/___~ o~
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
N:\CKEWI\oath and leaving service~Youth Ser Citizen Board\Sharon Hicks oath letter.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 13, 2004
File #110-323
Stanley G. Breakell, Vice Chair
Roanoke Public Library Board,
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakelh
This is to advise you that Herbert D. McBride has qualified as a member of the
Roanoke Public Library Board for a term ending June 30, 2007.
Sincerely,
Deputy City Clerk
SMM:ew
pc: Sheila S. Umberger, Acting Director, Roanoke City Library
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Herbert D. McBride, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Public Library Board, for a term ending
June 30, 2007, according to the best of my ability (So help me God).
Subscribed and sworn to before me this ]~ day of ~J~u.~.'~2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
, DEPUTY CLERK
N:\CKEWI~AGENDA CORRESPONDENCE 04\JULY 2004L JUNE OATHS.DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
REVISED
September 27, 2004
File #67-110
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Carl H. Kopitzke, Vice-Chair
Parks and Recreation Advisory Board
2314 Martin Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Kopitzke:
This is to advise you that Christene A. Montgomery and Sharon L. Stinnette have
qualified to fill unexpired terms of office as members of the Parks and Recreation
Advisory Board, ending March 31, 2005.
Sincerely,
~on, CM
Deputy City Clerk
SMM:ew
pc: Steven C. Buschor, Director, Parks and Recreation
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Christene A. Montgomery, do solemnly swear (or affirm) that I will
support the Constitution of the United States of America and the Constitution of
the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as a member of the
Parks and Recreation Advisory Board, to fill the unexpired term of S. James
Sikkema, resigned, ending March 31, 2005, according to the best of my ability
(So help me God).
Subscribed and sworn to before me thi~._/~day o~2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
H:\oath and leaving service\Parks and Rec\Christene A. Montgomery oath letter.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartrnan
Assistant City Clerk
September :[3, 2004
File #67-110
Carl H. Kopitzke', Vice-Chair,
Parks and Recreation Advisory Board,
2314 Martin Lane, S. W.
Roanoke, Virginia 24015
Dear Ms. Howard:
This is to advise you that Sharon L. Stinnette has qualified as a member of the
Youth Services Citizen Board to fill the unexpired term of Onzlee Ware, resigned,
for a term ending March 3]., 2005.
Sincerely,
Stephanie M. Moon,
Deputy City Clerk
SMM:ew
pc: Steven C. Buschor, Director, Parks and Recreation
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sharon L. Stinnette, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Parks and
Recreation Advisory Board, to fill the unexpired term of Onzlee Ware, resigned,
ending March 31, 2005, according to the best of my ability (So help me God).
Subscribed
and
sworn to before me this L~_~day of _~.~L_ 2004.
v
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY _~Z~.~ ./~-.~J~ ~//f.Z~ , DEPUTY C LERK
H:\oath and leaving service~Parks and Rec\Sharon L. Stinnette oath letter.doc
WOODS ROGERS
~,,
ATTORNEYS AT LAW
September 2, 2004
City Council
City of Roaunk~, Virginia
Roanoke, Virgi~'nla
G~ntl~aen:
Our firm serves as bond counsel to the City in connection with cettsin school bond
financings. On August 16, 2004, Council adopted a resolution (No. 36816-081604) authorizing
the filing of an application to the Vir~.'nia Public School Authority (VPSA) for bond financin8 of
$1,300,000 for capital improvements at Lincoln Terrace Elementary School and authorizing
publication of a notice for the public hearing required under the Public Finsnce Act before the
bonds can be issued. The VPSA application was filed on August 25, 2004.
A notice of the public hea~ng scheduled for September 7 has been published once a week
for two weeks in the Ro,mo/re Times, end an affidavit of publication has been filed with the City
Cle~
No action is required of Council on September 7, other than holding the public hearing
Once VPSA has provided us with the final debt service schedule for the him_ds, we will submit a
final bond resolution to Council for its consideration at a later Council meetln~ probably in mid-
to-late October, 2004.
William Hackworth, City Attorney
Richard L. Kelley, A~isiant Sul~tintendent, Roanoke City Schools
P.O. Box 14125 / Raanok~ Vir$~ia ~4035-4125
10 ~ lgfnsm Sm~, .~ui~ 1400
540 983-76~} / Fax ~40 ~-T/11 / nmil~nn~s~.~om
Offl~ also in BI~ Dm~vtll~, Lln~Mm~ and Rlchc~e~d, Vt~i~
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCING BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 2:00 P.M. on September 7, 2004, at the Municipal Building, 215 Chumh Avenue, S.W.,
Roanoke, Virginia, in connection with the intention of the Council to consider approving the
issuance by the City of its general obligation bond or bonds in an amount estimated not to
exceext $1,300,000 for the purpose of financing certain capital improvements for Lincoln Terrace
Elementary School in the City of Roanoke (the foregoing bonds, the "Bonds"). Any citizen
interested in the issuance of the Bonds may appear and be heard. If you are a person with a
disability who needs accommodations for this hearing, please contact the City Clerk's Office
(853-2541), before 12:00 noon on Friday, September 3, 2004.
Given under my hand this 19th day of August, 2004.
Mary F. Parker, City Clerk
Roanoke, Virginia
RKE# 0876294,WPD-1,077826-00043-01
Notice to Publisher:
Publish in The Roanoke Tribune once on Thursday, August 26, 2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ........................
GEORGE J.A. CLEMO, ATTY.
10 S. JEFFERSON STREET
WOODS, ROGERS & HAZL
ROANOKE VA 24011
REFERENCE: 80074127
03302406
L. Terrace Prop Bond
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is puh!isher of the Roanoke Times, ~ daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
~day of Septemper 2004. Witness my hand and
'o~f ficial seal.
_ _ J3~Z~_ ~z~: _~_~_~ Aff~ ~. ~u b Z i c
My/~ommi s sion ~
TOTAL COST:
FILED ON:
241.00
08/31/04
· Council of the City of
(3302406) Roanoke, VIr~nla
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #60-133-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36827-090704 authorizing acceptance of a
grant made to the City of Roanoke by the Commonwealth of Virginia Department of
Criminal Justice Services for a Victim/Witness Assistance Program in the amount of
$107,20~L.00, and a local cash match in the amount of $25,671.00; and authorizing
execution and filing by the City Manager of the conditions of the grant and other
grant documents, subject to approval by the City Attorney.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September 10, 2004
Page 2
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36827-090704.
A RESOLUTION authorizing the acceptance of a grant made to the City of Roanoke by the
Commonwealth of Virginia Department of Criminal Justice Services for a Victim/Wimess Assistance
Program and authorizing the execution and filing by the City Manager of the conditions of the grant
and other grant documents in a form approved by the City Attorney.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Commonwealth of Virginia
Department of Criminal Justice Services of a grant in the amount of $107,201 for Fiscal Year 2004-
05 for a Victim/Witness Assistance Program.
2. The local cash match for Fiscal Year 2004-05 shall be in the amount of $25,671.
3. The City Manager is hereby authorized to accept, execute and file onbehalfofthe City
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
4. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance oftbe
foregoing grant or with such project.
ATTEST:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September :[0, 2004
File #60-133-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36826-090704 appropriating funds for the
Victim Witness Program Grant; and amending and reordaining certain sections of the
2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely, .
5tephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Jesse A, Hall
September :~0, 2004
Page 2
pc:
The Honorable Donald S. Caldwell, Roanoke City Commonwealth's Attorney
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36826-090704.
AN ORDINANCE to appropriate funding for the Victim Witness Program Grant,
amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
ICMA Retirement
ICMA Match
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Business Meals and Travel
Postage
Management Services
Revenues
Victim Witness FY05 - State
Victim Witness FY05 - Local Match
035-150-5128-1002
035-150-5128-1105
035-150-5128-1115
035-150-5128-1116
035-150-5128-1120
035-150-5128-1125
035-150-5128-1126
035-150-5128-1130
035-150-5128-1131
035-150-5128-2020
035-150-5128-2030
035-150-5128-2042
035-150-5128-2044
035-150-5128-2144
035-150-5128-2160
035-150-5128-7015
94,006
5,935
2,990
1,950
7,921
10,494
697
1,072
263
96O
1,000
75
2,526
1,018
1,620
345
035-150-5128-5130 107,201
035-150-5128-5131 25,671
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
GoMHONWEALTH- OF VIR61N1A.
CITY OF ROANOKF:
OFFIC[ OF T} II COMMONW[A[IHI$ ATTORN[Y
315 CHURCHAVENU[
ROANOK[~ VIRGINIA 24016
AREA CODE 540 TeU. NO. 853-2626
FAX 853 120]
Roanoke City Council
Regular Agenda Report
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Acceptance of the Roanoke City Victim Program Grant
Background:
The Victim/Witness Assistance Program has been awarded a twelve month $107,201 grant
(#05-K8554VW04) for July 2004 through June 2005. The grant from the Department of
Criminal Justice Services (DCJS) will allow the Victim/Witness Assistance Program to
continue to provide comprehensive information and direct services to crime victims and
witnesses in accordance with the Virginia Crime Victim and Witness Rights Act.
The Victim/Witness Program continues to operate with a full-time coordinator for the Circuit
Court, as well as one full-time assistant for the Juvenile and Domestic Relations Court and
one full-time assistant for the General District Court. A summary of FY 00-01,01-02, 02-03
and 03-04 contacts documents the services of the program (see Attachment A).
The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney.
Considerations:
The cost to the City for Grant #05-K8554VW04 would be $25,671 as a local cash match for
a total grant budget of $132,872. The local cash match is equal to that of FY 2003-2004.
This local cash match is already included in the General Fund FY 2004-2005 adopted
budget in the Transfer to Grant Fund Account.
Recommendations:
Accept the Victim/Witness Grant #05-K8554VW04 of $107,201 with the City of Roanoke
providing $25,671 as a local cash match from the monies provided in the Transfer to Grant
Fund Account in the FY 04-05 budget for a total grant of $132,872.
Authorize the City Manager to sign and execute all appropriate documents approved as to
form by the City Attorney to obtain Grant #05-K8554VW04.
Appropriate funding of $132,872 per Attachment B and increase the corresponding
revenue estimates in accounts established by the Director of Finance in the Grant Fund.
Transfer $25,671 from the General Fund Transfer to Grand Fund Account number 001-
250-9310-9535 to the Grant Fund account established above.
DSC:jls
pc:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Director of Community Development
Victim Witness Coordinator
Re~t~ectfully submitted,
Donald S. Caldwell
Commonwealth's Attorney
10.
11.
12.
13.
14.
ATTACHMENT A
Victim Witness Assistance Program
Service Summary
Service FY FY FY FY
00-0'1 01-02 02-03 03-04
Total Victims Contacted
580 991 614 1218
Total Witnesses Contacted
164 237 13 257
Case Disposition, Case Status
& Advance Notice of Proceedings
1,903 3,454 3,593 6,629
Intercession Services with Schools,
Employers, or Collection Agencies
9 18 30 43
Crisis Intervention
37 41 49 107
Referral and Assistance with the
Criminal Injuries Compensation Fund
245 315 122 287
Restitution Assistance
996 1,538 882 1,845
Explanation of Steps in Criminal
Justice System and Criminal Justice
Process Options
802 1,336 581 1,498
Courtroom Tours or Explanations
202 322 295 792
Criminal Justice Process Support
360 489 415 988
Notification Services & Explanation
Regarding Prisoner Custody Status
56 94 54 138
Protection Services & Explanations
268 277 305 632
Appeal/Habeas Corpus Services
13 20 13 19
Educational Brochures and Pre-Printed
Information
1,537 2,592 2,850 5,454
15. Amount of Restitution Collected $76,347 $101,210 $164,874 $110,976
16. Amount of Compensation Awarded
to Victims from the Criminal Injuries
Compensation Fund
$72,217 $106,432 $78,028 $59,275
Statistics listed on this page reflect some of the services being counted by the Victim Witness Program as
required by the Department of Criminal Justice Services.
ATTACHMENT B
PROGRAM BUDGET
1002 Regular Employee Salaries
1105 City Retirement
1115 ICMA Retirement
1116 ICMAMatch
1120 FICA
1125 Medical Insurance
1126 Dental Insurance
1130 Life Insurance
1131 Disability Insurance
2020 Telephone
2030 Administrative Supplies
2042 Dues and Memberships
2044 Training and Development
2144 Business Meals and Travel
2160 Postage
7015 Management Services
94,006
5,935
2,99O
1,95O
7,921
10,494
697
1,072
263
960
1,000
75
2,526
1,018
1,620
345
TOTAL $132,872
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.cora
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Victim Witness Program Grant
CO04-0003
I concur with the recommendation from Donald S. Caldwell, Commonwealth
Attorney, for the City of Roanoke, with respect to the subject reference above
and recommend that City Council accept the Victim Witness Grant and
authorize the City Manager to execute all appropriate documents.
Sincerely,
Darlene L. Burc~am
City Manager
DLB:sm
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CITY.. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #60-70-236-354
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36829-090704 authorizing acceptance of the
Rescue Squad Assistance Fund ("RSAF") Grant made to the City of Roanoke by the
Virginia Department of HeaLth, Office of Emergency Medical Services; and
authorizing execution and filing by the City Manager of conditions of the grant and
other grant documents, in the amount of $40,982.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September 10, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
George C. Snead,Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire-EMS
Sherman M. Stovall, Director, Office of Management and Budget
Daryl Frazier, Fleet Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36829-090704~
A RESOLUTION authorizing the acceptance of the Rescue Squad Assistance Fund
("RSAF') Grant made to the City of Roanoke by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing the execution and filing by the City Manager of
the conditions of the grant and other grant documents approved as to form by the City Attorney.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Virginia Department
of Health, Office of Emergency Medical Services, of the Rescue Squad Assistance Fund Grant in
the amount of $40,982.00
2. The City Manager or the Assistant City Manager is hereby authorized to accept,
execute and file on behalf of the City any documents setting forth the conditions of Virginia
Department of Health, Office of Emergency Medical Services, RSAF Grant approved as to form
by the City Attorney.
3. The City Manager or the Assistant City Manager is further directed to furnish
such additional information as may be required by the Virginia Department of Health, Office of
Emergency Medical Services, in connection with the City's acceptance of the foregoing grant or
with such project.
ATTEST:
H:VVleasure~¥e~que ~luad grant 2004.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #60-70-236-354
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36828-090704 appropriating funds for the
Rescue Squad Assistance Fund Grant, and amending and reordaining certain
sections of the 2004-2005 Fleet and Grant Fund Appropriations, in the amount of
$40,982.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
5tephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Jesse A. Hall
September ].0, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire-EMS
Sherman M. Stovall, Director, Office of Management and Budget
Daryl Frazier, Fleet Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36828-090704.
AN ORDINANCE to appropriate funding for the Rescue Squad Assistance Fund
Grant, amending and reordaining certain sections of the 2004-2005 Fleet and Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Fleet and Grant Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Fleet Fund
Appropriations
Vehicular Equipment
Transfer to Grant Fund
Grant Fund
Appropriations
Expendable Equipment (<$5,000)
Vehicular Equipment
Revenues
Rescue Squad Assistance Fund FY05-State
Rescue Squad Assistance Fund FY05-Local
(Fleet Fund)
Rescue Squad Assistance Fund FY05-Local
(Grant Fund)
017-440-2642-9010
017-440-2641-9535
$ (44,595)
44,595
035-520-3560-2035 17,120
035-520-3560-9010 77,017
035-520-3560-3560 40,982
035-520-3560-3561 44,595
035-520-3560~3562 8,560
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853 2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Rescue Squad Assistance
Grant
Background:
The Virginia Department of Health, Office of Emergency Medical Services
administers a Rescue Squad Assistance Fund (RSAF) grant program that is
awarded twice annually. Roanoke Fire-EMS applied in March 2004 for this
grant in order to purchase a Ford Type III Ambulance and Training
equipment. The training equipment will help the department meet the
Commonwealth of Virginia Accreditation requirements.
In July 2004, the State Office of Emergency Medical Services awarded
Roanoke Fire-EMS a grant of $40,982 for this project, requiring a $53,155
local match. Sufficient matching funding for this grant is budgeted in two
accounts as follows: $44,595 in the Fleet Management Vehicular
Equipment (017-440-2642-9010) account, and $8,560 in the Local Match
Funding for Grants (035-300-9700-5415) account.
Considerations:
City Council action is needed to formally accept and appropriate these
funds, and authorize the Director of Finance to establish revenue estimates
and appropriate accounts to purchase the equipment and supplies in
accordance with provisions of this grant.
The Honorable Mayor and Members of Council
September 7, 2004
Page 2
Recommended Action:
Accept the grant as described above and appropriate State grant funds of $40,982
with a corresponding revenue estimate in accounts established by the Director of
Finance in the Grant Fund. Transfer the local match funding of $53,155 from the
Fleet Management Fund and the Local Match Funding for Grants Fund to the
Grant Fund to be appropriated in the same account in the Grant Fund. Authorize
the City Manager to execute any required grant agreements or documents, such to
be approved as to form by the City Attomey.
Respectfully submitted,
City Manager
DLB:jsf
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
Sherman M. Stovall, Director of Management and Budget
Daryl Frazier, Fleet Manager
#CM04-00143
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #60-236-354
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36831-090704 authorizing acceptance of
Juvenile Accountability Block Grant One Time Special Funding Initiative funds from
the Virginia Department of Criminal Justice Services, in the amount of $8,333.00;
and authorizing execution of any and ail necessary documents to complywith terms
and conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Deputy City Clerk
SMM:ew
Attachment
Darlene L Burcham
September 10, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jim O'Hare, Acting Juvenile Justice Administrator
Jane R. Conlin, Director of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36831-090704.
A RESOLUTION authorizing acceptance of Juvenile Accountability Block Grant
One Time Special Funding Initiative funds from the Virginia Department of Criminal Justice
Services on behalf of the City, authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant and applicable laws, regulations, and
requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Juvenile Accountability Block Grant One Time Special Funding Initiative
funds from the Virginia Department of Criminal Justice Services, in the amount of
$8,333.00, as set forth in the City Manager's letter, dated September 7, 2004, to this Council
are hereby ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of these grant funds, and to furnish
such additional information as may be required in connection with the City's acceptance of
these grant funds. All documents shall be approved as to form by the City Attorney.
ATTEST:
e~~ City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #5-60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36830-090704 appropriating funds for the
Juvenile Accountability Block Grant One Time Special Funding Initiative, and
amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephame M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Jesse A. Hall
September :~0, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jim O'Hare, Acting Juvenile Justice Administrator
Jane R. Conlin, Director of Human Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36830-090704.
AN ORDINANCE to appropriate funding for the Juvenile Accountability Block
Grant One Time Special Funding Initiative, amending and reordaining certain sections of
the 2004-2005 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Administrative Supplies
Expendable Equipment (<$5,000)
Revenues
JABG - One Time Special Funding -State
035-630-5062-2030 $ 3,670
035~630-5062-2035 4,663
035-630-5062-5067 8,333
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A'I-rEST:
Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~Web: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council
Subject:
Acceptance of
Juvenile Accountability
Block Grant One Time
Special Funding Initiative
Funds from the Virginia
Department of Criminal
Justice Services
Background:
The City of Roanoke has received notification that an application for funds
under the Juvenile Accountability Block Grant 0ABG) One Time Special
Funding Initiative has been reviewed and approved by the Virginia
Department of Criminal Justice Services (DCJS). This funding will be used
to provide equipment and supplies to a volunteer Task Force which has
been established under the Director of Social/Human Services to consider
the City of Roanoke's Comprehensive Strategy for Juvenile Offenders. The
goal of this Task Force is to study the City of Roanoke's current system for
juvenile offenders and make recommendations for a more comprehensive
and appropriate response to juvenile offender needs.
Considerations:
The approved amount of JABG One Time Special Funding ($8,333) is
available on a reimbursement basis only. These funds must be expended
or obligated during the award period between September 1 and December
31,2004.
Honorable Mayor and Members of City Council
September 7, 2004
Page 2
Recommended Action(s)
Adopt a resolution accepting the $8,333.00 in JABG Special One Time
Funding from the Virginia Department of Criminal Justice Services,
Application Number 04-JBOT-28, for the City of Roanoke's Comprehensive
Strategy for Juvenile Offenders.
Authorize the City Manager to execute the required Grant Acceptance, and
any other forms required by the Department of Criminal Justice Services in
order to accept these funds.
Appropriate $8,333 in accounts to be established by the Director of
Finance in the Grant Fund as detailed in Attachment A. Adopt a revenue
estimate of the same amount.
Respectfully submitted,
Darle~ne/~L. B~h~m
City Manager
DLB:tm
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jim O'Hare, Acting Juvenile Justice Administrator
Jane Conlin, Director of Human/Social Services
Rolanda B. Russell, Assistant City Manager for Community
Development
#CM04-00153
Attachment A:
JABG Special One Time Funding 2004 Account Set-u Transactions
Account No. Des(~ription Amount
Revenue 2004 JABG $8,333.00
Special One Time
Funding Initiative
Total Revenue $8,333.00
Expenditures:
2030 Administrative Supplies $3,670.00
2035 Equipment $4,663.00
Total Expenditures $8,333.00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #5-60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36833-090704 authorizing acceptance of the
Local Law Enforcement Block Grant offer made by the Bureau of Justice Assistance
and, in the amount of $51,107.00; and execution of any required documentation on
behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September 10, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
IN THE COUNCIl, OF THE C1TYOF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36833-090704.
A RESOLUTION authorizing the acceptance of the Local Law Enforcement Block Grant
offer made by the Bureau of Justice Assistance and authorizing the execution of any required
documentation on behalf of the City, in a form approved by the City Attorney.
BE IT RESOLVED by the Council of the City of Roanoke as follows: .
1. The City of Roanoke accepts the offer made to the City by the Bureau of Justice
Assistance of the Local Law Enforcement Block Grant in the amount of $51,107, such grant
being more particularly described in the letter of the City Manager, dated September 7, 2004,
upon all the terms, provisions and conditions relating to the receipt of such funds.
2. The City Manager and the City Clerk are hereby authorized to execute, seal and
attest, respectively, the grant agreement and all necessary documents required to accept this
grant, all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Bureau of Justice Assistance in connection with the City's acceptance of
this grant.
ATTEST:
City Clerk
H:~l~'~aw Enfor*~ Omar 2004-2006.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #5-60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36832-090704 appropriating funds for the
Local Law Enforcement Block Grant, and amending and reordaining certain sections
of the 2004-2005 Grant Fund Appropriations, in the amount of $57,436.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Jesse A. Hall
September 10, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36832-090704.
AN ORDINANCE to appropriate funds for the Local Law Enforcement Block Grant,
amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Overtime Wages ,.
FICA
Revenues
Law Enforcement Block Grant 04-06 Federal Grants
Law Enforcement Block Grant 04-06 Local Match
Law Enforcement Block Grant 04-06 Interest
035-640~3552-1003 53,354
035-640~3552-1120 4,082
035-640-3552-3554 51,017
035-640~3552-3555 5,669
035-640-3552-3556 750
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST~
~~-t.~ City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Subject: FY 2004-2006 Local Law Enforcement
Block Grant Number 2004-LB-BX-0308
Dear Mayor Harris and Members of Council:
Background:
Congress has appropriated funds for continuation of the Local Law Enforcement Block
Grant (LLEBG) for the period of October 1, 2004 through September 30, 2006. The
grant will be administered by the Bureau of Justice Assistance and the U.S.
Department of Justice. The purpose of the LLEBG program is to provide funds to units
of local government to underwrite projects designed to reduce crime and improve
public safety. Roanoke has been awarded LLEBG grant funds of $51,017. Grant
conditions require a local match amount of $5,669 for a program total of $56,686.
The award is significantly less than awards in prior years due to budget cuts to the
program; however, this award renews Roanoke's LLEBG grant program for the eighth
consecutive year.
These grant funds must be used for: (1) payment of overtime to presently employed
law enforcement officers for the purpose of increasing the number of hours worked
by such personnel and (2) procuring equipment, training and other materials directly
related to basic law enforcement functions. Police bicycle patrol, directed at
specific/problem areas or neighborhoods, will be continued through this program.
Grant funds become available only after a public hearing has been conducted by City
Council and an LLEBG program advisory committee meeting has been conducted by
the Police Department. The public hearing and LLEBG advisory committee meeting
must be conducted prior to October 13, 2004.
Honorable Mayor and Members of Council
September 7, 2004
Page 2
Considerations:
The LLEBG Program requires that all grant funds ($51,01 7) be placed in an interest
bearing account. Based on interest earned during the past year of LLEBG funding,
interest earnings of $750 are anticipated for this grant. The local cash match of
$5,669 is available in the Police Department's State Asset Forfeiture account.
Recommended Action:
Accept the Local Law Enforcement Block Grant (LLEBG) of $51,017 from the Bureau of
Justice Assistance with the Police Department providing $5,669 as a local cash match
from State Asset Forfeiture account number 035-640-3302-2149, and $750 in
anticipated interest earnings. Authorize the City Manager to execute the grant
agreement and any related documents, subject to them being approved as to form by
the City Attorney.
Appropriate funding of $57,436 per the following and establish corresponding
revenue estimates in accounts established by the Director of Finance in the Grant
Fund:
Overtime $53,354
FICA 4,082
Total $57,436
Respectfully submitted,
'
City Manager
DLB:mds
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
CM04-00157
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #60-236-246
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36834-090704 appropriate funds for the FY05
Workforce Investment Act Grant and de-appropriating funds for the FY04 Grant, and
amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Deputy City Clerk
SMM:ew
Attachment
Jesse A. Hall
September 10, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
Bruce M. Wood, Executive Director, Western Virginia Workforce Development
Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36834-090704.
AN ORDINANCE to appropriate funding for the FY05 Workforce Investment Act
Grant and to de-appropriate funding for the FY04 Grant, amending and reordaining certain
sections of the 2004-2005 Grant Fund Appropriations, and dispensing with the second
'reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and 3rovide as follows:
Appropriations
Contractual Services 035-633-2301-8057 (231)
Contractual Services '035-633-2302-8057 (2,136)
Contractual Services 035-833-2305-8057 63
Wages 035-633-2310-8050 26,415
Telephone 035-633-2310-8090 386
Leases 035-633-2310-8058 2,160
Travel 035-633-2310-8052 983
Supplies 035-633-2310-8055 942
Marketing 035-633-2310-8053 1,178
Contractual Services 035-833-2310-8057 5,353
Equipment 035-633-2310-8059 428
Insurance 035-633-2310-8056 749
Fees For Professional Services 035-633-2310-2010 107
Wages 035-633-2311-8050 3,306
Telephone 035-633-2311-8090 47
Leases 035-633-2311-8058 265
Travel 035-633-2311-8052 118
Supplies 035-633-2311-8055 78
Marketing 035-633-2311-8053 144
Contractual Services 035-633-2311-8057 65,955
Equipment 035-633-2311-8059 53
Insurance 035-633-2311-8056 92
Fees For Professional Services ~ : ~.- ~,~O35-633-2311-2010 13
Wages 035-633-2312-8050 4,451
Telephone 035-633-2312-8090 64
Leases 035-633-2312-8058 356
Travel 035-633-2312-8052 159
Supplies 035-633-2312-8055 106
Marketing
Contractual Services
Equipment
Insurance
Fees For Professional Services
Wages
Telephone
Leases
Travel
Supplies
Marketing
Contractual Services
Equipment
Insurance
Fees For Professional Services
Wages
Telephone
Leases
Travel
Supplies
Marketing
Contractual Services
Equipment
Insurance
Fees For Professional Services
Revenues
Workforce Investment Act Grant FY04
Workforce Investment Act Grant FY05
035-633-2312-8053 194
035-633-2312-8057 96,955
035-633-2312-8059 71
035-633-2312-8056 123
035-633-2312-2010 17
035-633-2313-8050 4,197
035-833-2313-8090 59
035-833-2313-8058 335
035-633-2313-8052 150
035-633-2313-8055 100
035-633-2313-8053 183
035-633-2313-8057 115,779
035-633-2313-8059 67
035-633-2313-8056 116
035-633-2313-2010 17
035-633-2314-8050 1,986
035-633-2314-8090 28
035-633-2314-8058 159
· 035-633-2314-8052 71
035-633-2314-8055 48
035-633-2314-8053 87
035-633-2314-8057 49,385
035-633-2314-8059 32
035-633-2314-8056 55
035-633-2314-2010 8
035-633-2301-2301 (2,304)
035-633-2311-2311 383,810
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
· Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council,
SubJect:
Funding for Western
Virginia Workforce
Development Board Work-
Force Investment Act WlA)
Programs
Background:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council must appropriate the funding for all grants and
other monies received in order for the Western Virginia Workforce
Development Board to administer WlA programs. The Western Virginia
Workforce Development Board administers the federally funded Workforce
Investment Act (WlA) for Area 3, which encompasses the counties of
Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of
Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through
no fault of their own;
· Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers
to becoming successfully employed adults; and
· Businesses in need of employment and job training services.
Honorable Mayor and Members of City Council
September 7, 2004
Page 2
The Western Virginia Workforce Development Board has received a Notice of
Obligation (NOO) from the Virginia Employment Commission allocating
$77,857 for the Adult Program, which serves economically disadvantaged
persons; and $113,884 for the Dislocated Worker Program, which serves
persons laid off from employment through no fault of their own; and
$ ! 92,069 for the Youth Program, which serves economically disadvantaged
youth, in Program Year 2004 (July 1,2004 -June 30, 2006).
Additionally, the Western Virginia Workforce Development Board has received
an NOO from the Virginia Employment Commission adjusting the allocation
for Program Year 2003 (July 1,2003 -June 30, 2005) which decreases the
Adult Program allocation by $2,374 and increases the Dislocated Worker
Program by $70.
Considerations:
· Program Operations - Existing activities will continue and planned
programs will be implemented.
· Funding - Funds are available from the Grantor agency and other
sources as indicated, at no additional cost to the City.
Recommendations:
Appropriate the Western Virginia Workforce Development Board Workforce
Investment Act funding of $383,810 and establish corresponding revenue
estimates in accounts established in the Grant Fund by the Director of
Finance.
Decrease Program Year 2003 Adult Program appropriations and revenue
accounts by $2,374 and increase Program Year 2003 Dislocated Worker
Program appropriations and revenue accounts by $70.
City Manager
Honorable Mayor and Members of City Council
September 7, 2004
Page 3
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Bruce M. Wood, Executive Director, Western Virginia Workforce
Development Board
Jane R. Conlin, Director of Human Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM04-00149
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #60-72
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36836-090704 authorizing the City Manager
to execute a subaward agreement with Virginia Commonwealth University for local
supervision and operation of the Virginia Institute for Social Service Training
Activities ("VlSSTA") Piedmont Area Training Center, upon certain terms and
conditions, in the amount of $401,691.00, as set forth in the City Manager's letter
dated September 7, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September :~0, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
Susan Gaylor, Supervisor, VISSTA Piedmont Area Training Center
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36836-090704.
A RESOLUTION authorizing the City Manager to execute a subaward agreement with
Virginia Commonwealth University for local supervision and operation of the Virginia Institute for
Social Service Training Activities ("VIS STA") Piedmont Area Training Center, upon certain terms
and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The subaward agreement with Virginia Commonwealth University for local
supervision and operation of the VISSTA Piedmonf Area Training Center, in the amount of
$401,691.00, as set forth in the City Manager's letter, dated September 7, 2004, to this Council is
hereby ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of these grant funds, and to furnish such
additional information as may be required in connection with the City's acceptance of these subgrant
funds. All documents shall be approved as to form by the City Attorney.
ATTEST:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36835-090704 appropriating funds for the
Virginia Institute for Social Service Training Activities (VISSTA), and amending and
reordaining certain sections of the 2004-2005 General Fund Appropriations, in the
amount of $57,691.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
~Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Jesse A. Hall
September 10, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
Susan Gaylor, Supervisor, VISSTA Piedmont Area Training Center
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36835-090704.
AN ORDINANCE to appropriate funding for the Virginia Institute for Social Service
Training Activities (VISSTA), amending and reordaining certain sections of the 2004-2005
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA
Hospital Insurance
Life Insurance
Disibility Insurance
Telephone
Program Activities
Printing
Postage
Revenues
VISSTA
001-630-5318-1002 $ 25,363
001-630-5318-1105 2,283
001-630-5318-1120 1,940
001-630-5318-1125 3,300
001-630-5318-1130 289
001-630-5318-1131 84
001-630-5318-2020 2,000
001-630-5318-2066 18,932
001-630-5318-2075 2,000
001-630-5318-2160 1,500
001-110-1234-0671 57,691
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853 2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Bevedy T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Bdan J. Wishneff, Council Member
Dear Mayor Hards and Members of City Council:
Subject:
Virginia Commonwealth
University, VISSTA
Subaward Agreement
Background:
The Virginia Institute for Social Service Training Activities (VISSTA) program
provides valuable training classes for local Department of Social Services staff,
including social workers, eligibility workers, their supervisors and administrative
staff. They also provide training for local Department of Social Services approved
or state licensed child care providers. These training events enhance the
knowledge and skills of these staff and child care providers, such that vulnerable
children, adults and families are effectively assisted in obtaining an appropriate
level of safety and self-sufficiency.
The Virginia Department of Social Services grants funds to Virginia
Commonwealth University (VCU) for the operation of five VISSTA Area Training
Centers throughout the Commonwealth. The City of Roanoke Department of
Social Services has received an annual sub-award for the local supervision and
operation of the Piedmont Area Training Center since 1998.
Considerations:
The current budget for this program is $344,000. The actual sub-award amount
is $401,691, which includes funding for an additional training assistant position
that is needed due to the Virginia Department of Social Services Policy Training
Honorable Mayor and Members of City Council
September 7, 2004
Page 2
being added to VISSTA's responsibilities. This sub-award is issued on a cost
reimbursable basis.
Recommended Action:
Authorize the City Manager or her designee to accept the $401,691 sub-award
from VCU, and to execute the Sub-award Agreement and any other required
documents. All documents shall be upon form approved by the City Attorney.
Authorize the Director of Finance to increase the revenue estimate for VISSTA
(001-110-1234-0671 ) by the amount of $57,691 and appropriate funding to the
following accounts:
001-630-5318-2020 (VISSTA Telephone) $2,000
001-630-5318-2075 (VISSTA Printing) 2,000
001-630-5318-2160 (VISSTA Postage) 1,500
001-630-5318-2066 (VISSTA Program Activities) 18,932
001-630-5318-1002 (Regular Employee Salaries) 25,363
001-630-5318-1120 (FICA) 1,940
001-630-5318-1105 (City Retirement) 2,283
001-630-5318-1125 (Hospitalization Insurance) 3,300
001-630-5318-1130 (Life Insurance) 289
001-630-5318-1131 (Disability Insurance) 84
$57,691
Respectfully submitted,
Dadene L. Burcham
City Manager
DLB:tem
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Susan Gaylor, Supervisor, VISSTA Piedmont Area Training Center
Rolanda B. Russell, Assistant City Manager for Community Development
#CM04-00147
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #144
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36837-090704 regarding the adoption of a
Solid Waste Management Plan for the City of Roanoke; and the City Manager is
authorized to submit the Plan to the Virginia Department of Environmental Quality
for approval and to execute such documents as required to implement the Plan as
set forth in the City Manager's letter dated September 7, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Deputy City Clerk
SMM:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Paul J. Truntich, Jr., Environmental Administrator
Frank W. Decker, III, Division Manager, Solid Waste Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36837-090704.
A RESOLUTION regarding the adoption of a Solid Waste Management Plan fbr the City
of Roanoke.
WHEREAS, Section 10.1-1402 of the Code of Virginia (1950), as amended ("Virginia
Code"), authorizes the Virginia Waste Management Board ("Board") to promulgate and enforce
such regulations as may be necessary to carry out its duties and powers under the Virginia Waste
Management Act and related federal acts;
WHEREAS, the Board requires each city, county, and town to develop a comprehensive
and integrated Solid Waste Management Plan ("Plan") that, at a minimum, considers all
components of the following hierarchy: (1) source reduction, (2) reuse, (3) recycling, (4)
resource recovery (waste-to-energy)~ (5) incineration, (6) landfilling, and (7) plan
implementation;
WHEREAS, after public participation, City Council adopted a Plan for the City of
Roanoke, Virginia, on July 8, 1991, by the adoption of Resolution No. 30619-70891;
WHEREAS, because the goals of the Plan adopted in 1991 have, to a large degree, been
met, the City Administration has proposed a new Plan; and
WHEREAS, pursuant to 9 VAC 20-130-130 of Chapter 130, Regulations for the
Development of Solid Waste Management Plans, of the Virginia Administrative Code (2004), as
amended, City Council held a public hearing on August 16, 2004, to receive public comments on
the proposed Plan. :' '
NOW, THEREFORE, BE 1T RESOLVED by the Council of the City of Roanoke:
1. That this Council hereby approves the Plan as more particularly described in the
City Manager's letter dated September 7, 2004, to City Council; and
2. That the City Manager is authorized to submit the Plan to the Virginia
Department of Environmental Quality for approval and to take such actions and execute such
documents as are required to implement the Plan which is more particularly described in the City
Manager's letter dated September 7, 2004, to City Council.
ATTEST:
t-~ City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Solid Waste Management Plan
Background:
On August 1, 2001, the Virginia Waste Management Board of Regulations
issued document SNR.DEQ014 which required every municipality or region
to put together an updated Solid Waste Management Plan. This plan was
to be presented to the Department of Environmental Quality on or about
July 1,2004.
The Virginia Department of Environmental Quality facilitates solid waste
management planning throughout the state. Such planning efforts are
useful in tracking and managing solid waste, promoting recycling and
preventing long term problems such as soil and water contamination. City
Council adopted Roanoke's first and only Solid Waste Management Plan in
!991 by the adoption of Resolution No. 30-06-19. The goals of that plan
have, to a large degree, been met.
The Virginia Code authorizes the Solid Waste Management Board to
promulgate regulations relating to the management of solid waste. Such
regulations, require that all Plans be submitted to DEQ for approval. City
staff has led the development of a draft SWM Plan for the City of Roanoke.
The final draft of this plan, for which the Vision comprehensive plan has
provided guidance, accounts for a number of changes that Roanoke's SWM
Honorable Mayor and Members of Council
September 7, 2004
Page 2
Division has instituted in recent years. It also acknowledges Roanoke's
excellent recycling rate which exceeds the state-mandated 25% threshold.
On August 16, 2004, city council held a public hearing at which publi~:
comment on the Plan was solicited. No comments were made by the
public at that time.
You have previously received a copy of the Executive Summary. If you
would like to review the plan in its entirety, a copy will be available in the
City Clerk's office.
Recommended Action:
City Council adopt the city of Roanoke's Solid Waste Management Plan and
authorize its submittal to the Virginia Department of Environmental Quality
for approval.
Respectfully submitted,
Darlene L. 13urcham
City Manager
DLB:sd/mc
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CM04-00156
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: w~w.ro~tnokeiov.co~
~eptemoer/, 2004
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: VDOT Project Resolution
Background:
The Virginia Department of Transportation ("VDOT") requires the City's support
by resolution of a project for the project to be added to the State's Six-Year
Improvement Program ("SYIP"). The recent federal award of $497,050 for the
improvement of the First Street Bridge in Roanoke needs to be added to the
State's Six-Year Improvement Program (SYIP); therefore, City Council must
endorse the project for VDOT to program the project and make these funds
available for expenditure on this project. Approval of this resolution must
include the City's agreement to pay the 20% match to the federal funds and to
reimburse VDOT for the total amount of the costs expended by VDOT, if the
City subsequently elects to cancel the project.
Recommended Action:
Adopt a resolution endorsing the improvement of the First Street Bridge,
agreeing to pay the 20% match to the federal funds, and agreeing to reimburse
VDOT for the total amount of the costs expended by VDOT, if the City
subsequently elects to cancel the project, and authorizing the City Manager to
enter into any and all necessary agreements with applicable federal and state
agencies to complete this project, such agreements to be approved as to form
by the City Attorney.
-'l?arlene L./Bu_reham
City Manag~6f
Honorable Mayor and Members of City Council
September 7, 2004
Page 2
DLB/KHK
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King, P.E., Manager, Division of Transportation
CM04-001 52
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION requesting that the Virginia Department of Transportation establish an
urban system highway project for improvements to the First Street Bridge.
WHEREAS, in accordance with the Virginia Department of Transportation ("VDOT")
construction allocation procedures, City Council must request by resolution an urban highway
project in the City of Roanoke before such project may be included in VDOT's Six-Year
Improvement Program.
THEREFORE, BE IT RESOLVED by the Council of the city of Roanoke as follows:
1. The City hereby endorses and requests that VDOT establish an urban system highway
project for improvements to the First Street Bridge, such improvements being more particularly
described in the City Manager's letter dated September 7, 2004, to City Council;
2. The City agrees to pay a twenty per cent (20%) match to the federal funds;
3. If the City subsequently elects to cancel this project, the City shall reimburse VDOT
for the total amount of the costs expended by VDOT through the date VDOT is notified of such
cancellation;
4. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, all necessary and appropriate agreements with VDOT providing for
the programming of such project, such agreements to be in such form as is approved by the City
Attorney; and
5.
The City Clerk is directed to transmit an attested copy of this resolution to VDOT.
ATTEST:
City Clerk.
H:\KESO LUTIO NSXdg-VDOT-FIRS I STREET BRIDGE 090704 DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #178-236
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36838-090704 authorizing the appropriate
City officials to execute the 2004-2005 Community Development Block Grant and
HOME investment Partnership Program Agreement with the Roanoke Redevelopment
and Housing Authority to conduct housing activities approved in the Consolidated
Plan, upon certain terms and conditions, in the amount of $721,930.00, within the
limits of funds and for the purposes as more particularly set forth in the City
Manager's letter dated September 7, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September 10, 2004
Page 2
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Frank E. Baratta, Budget Team Leader
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36838-090704.
A RESOLUTION authorizing the appropriate City officials to execute the 2004-2005
Community Development Block Grant and HOME Investment Partnership Program Agreement with
Roanoke Redevelopment and Housing Authority to conduct the housing activities approved in the
Consolidated Plan, upon certain terms and conditions.
WHEREAS, Resolution No. 36695-051304, adopted May 13, 2004, approved and authorized
the City Manager to submit the Fiscal Year 2004-2005 Annual Update to the Consolidated Plan to the
U.S. Department of Housing and Urban Development (HUD) and to execute the appropriate documents
for acceptance of such funding; and
WHEREAS, in order for Roanoke Redevelopment and Housing Authority (RRIIA) to conduct
the housing activities approved in the Consolidated Plan, City Council's authorization is required.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager
or Assistant City Manager, and the City Clerk, are hereby authorized to execute and attest, respectively,
on behalf of the City, the 2004-2005 Community Development Block Grant and HOME Investment
Partnership Program Agreement with Roanoke Redevelopment and Housing Authority to conduct the
housing activities approved in the Consolidated Plan, and to indemnify the Roanoke Redevelopment
and Housing Authority, as required to accept the grant in the amount of $721,930.00, approved as to
form by the City Attorney, within the limits of funds and for the purposes as are more particularly set
forth in the City Manager's letter dated September 7, 2004, to this Council.
S~ ~
City Clerk. k,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject: 2004-2005 CDBG- and HOME-
funded Agreement with the Roanoke
Redevelopment and Housing Authority
(RRHA)
Background:
Historically, the RRHA has administered a variety of housing programs for the City
using Community Development Block Grant (CDBG) and HOME Investment
Partnerships Program (HOME) funds. On May 13, 2004, City Council authorized
the RRHA's 2004-2005 housing activities by Resolution No. 36695-051304, which
approved the City's 2004-2005 Annual Update to the Consolidated Plan for
submission to the U.S. Department of Housing and Urban Development (HUD).
City Council accepted the 2004-2005 CDBG and HOME funds on June 21,2004, by
Budget Ordinance No. 36719-062104 and Resolution No. 36720-062104, pending
approval from HUD. The grant agreements with HUD have since been signed.
Considerations:
In order for the RRHA to conduct the housing activities approved in the
Consolidated Plan, City Council's authorization to execute an agreement with the
RRHA is needed. Necessary CDBG and HOME funding is available in the accounts
listed in Attachment A of the Agreement, a draft of which is included with this
report. Under the agreement a total of $721,930.00 is being provided to the
RRHA for owner- and tenant-occupied housing rehabilitation activities. These
The Honorable Mayor and Members of Council
September 7, 2004
Page 2
activities will primarily serve Gainsboro, which, along with the Gilmer area, are the
next neighborhoods to receive targeted CDBG and HOME funding. The agreement
provides that limited repair services for the elderly and emergency assistance may
be provided to both neighborhoods. The Agreement contains a mutual
indemnification clause in which both parties agree to indemnify the other for
damages and expenses incurred as a result of the other party's conduct. The
effect of the clause is that, in certain circumstances, the City would be waiving its
defense of sovereign immunity.
Recommended Action:
Authorize the City Manager to execute the 2004-2005 CDBG/HOME Agreement
with the RRHA, similar in form and content to the draft attached to this report,
and approved as to form by the City Attorney.
ctfUlly s u~133i?~d,,
City Manager
DLB:ft)
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Frank E. Baratta, Budget Team Leader
CM04-00148
AGREEMENT
This Agreement is made and entered into this first day of July, 2004, by and between the following parties:
The Grantee
The Subgrantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WITNESSETH:
WHEREAS, by Resolution No. 36695-051304, the Roanoke City Council approved the 2004/2005 Annual
Update to the Consolidated Plan for submission to the U.S Department of Housing and Urban Development
(HUD), including the Subgrantee's 2004/2005 activities to be assisted with Community Development Block
Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds; and
WHEREAS, by Resolution No. 36720-0621 04 and by Ordinance No. 36719-062104, the Roanoke City Council
accepted and appropriated the 2004/2005 CDBG and HOME funds; and
WHEREAS, by Resolution No. -090704, Roanoke City Council approved the execution of a subgrant
agreement between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
General - The services to be performed by the Subgrantee under this Agreement shall have as their
purpose the rehabilitation of housing to benefit eligible homeowners (or, where authorized, the
rehabilitation or construction of housing to benefit homebuyers), as described below. This general
scope of services shall be accomplished through a combination of CDBG and HOME funding provided
by the Grantee and other funds secured by the Subgrantee.
The Subgrantec shall administer the housing programs briefly described below in accordance with
guidelines developed by the Subgrantee in consultation with and acceptable to the Grantee, and
incorporated herein by reference. These guidelines may be modified by mutual agreement of the
Grantee and the Subgrantee.
General responsibilities of the Subgrantee shall include: marketing and outreach; receiving and
processing applications, including packaging loan applications for supplemental funding sources;
Page 1 of 21
overseeing construction/rehabilitation work; holding deeds of trust, covenants and/or homeowner grant
agreements specific to this Agreement; monitoring completed projects; and such other services as may
be appropriate to comply with applicable federal regulations.
The Subgrantee shall provide all personnel required to perform the services under this Agreement,
within the limits of funding provided. Such personnel shall not be employees of or have any
contractual relationship with the Grantee. All of the services required hereunder will be performed by
the Subgrantee or under its supervision, and all personnel engaged in the work shall be fully qualified to
perform such services.
Special Needs Program -- The Subgrantee shall conduct the Critical Assistance Repair for the Elderly
(CARE) and Quick Response to Emergencies (Quick Response) activities in the Gainsboro, Gilmer and
Southeast neighborhoods of the City. Both programs shall nsc the funds provided by the Grantee to
offer grants for non-cosmetic, emergency home repairs. CARE shall be specifically targeted to very-
low-income, at-risk and frail elderly homeowners, and shall be conducted in coordination with the
Local Area Agency on Aging. At least 50% and at least 40% of the project funds provided for the
Special Needs Program shall assist homeowners in the Gainsboro and Gilmer neighborhoods,
respectively; not more than 10% of the project funds may assist homeowners in the Southeast
neighborhoods. The costs of lead paint and other environmental assessments related to homes assisted
under the Special Needs Program shall be charged to the project funds made available for this Program.
(Note: "Rental Rehabilitation" is not authorized under this program.)
Performance Factors: The Grantee has estimated from average cost data for the prior year of operations
of these activities that as many as 16 units could be assisted with the project funds made available under
this Agreement.
c. Project GOLD ("Gainsboro Opportunities Leverag. ing Development") - In a manner comistent with the
Gainsboro Neighborhood Plan, and in coordination with the Blue Ridge Honsing Development
Corporation, the Subgrantee shall conduct housing enhancement activities in the Gainsboro
neighborhood of the City. Such housing activities may include the rehabilitation of existing owner-
occupied or rental housing. Activities may also include the installation of infrastructure related to the
housing being assisted. Other housing activities, such as property acquisition, new infill housing
construction or other homebuyer assistance shall be undertaken only upon the Grantee's written
authorization. The CDBG and HOME funds provided by the Grantee under this Agreement for these
activities may be offered in the form of direct financial assistance to eligible individuals in such form or
forms (e.g. grants, active or deferred loans, or other allowable forms of assistance) as are mutually
agreeable to the Grantee and the Subgrantee, and may be combined with financing provided by other
public or private agencies or institutions. All units assisted with HOME funds shall conform to standard
HOME project set-up procedures and documentation. In conducting its housing activities, the RRHA
shall endeavor to keep the Gainsboro Steering Committee informed of its plans and progress, and
consider the advice and assistance of the Committee regarding project implementation.
Performance Factors: The Grantee has estimated from average owner-occupied rehabilitation cost data
from the prior years that as many as 8 units could be assisted with the project funds made available
under this Agreement.
Page 2 of 21
d. Other Services -- The Subgrantee shall provide management, fiscal services and such other general
administrative support as may be required to ensure satisfactory completion of the activities listed in the
Scope of Services. Additionally, the Subgrantee shall provide the following:
(1) Contractor Procurement -- The Subgrantee shall obtain contractors for needed rehabilitation or new
construction services according to its standard, written procurement procedures, ensuring that all
such contractors comply with applicable HUD regulations, including those relating to lead-based
paint. With respect to owner-occupied rehabilitation assistance, procurement procedures will offer
beneficiaries opportunities to select t~om among the various contractors available while maintaining
a competitive selection process.
(2)
Servicing of Prior-Year Loans -- The Subgrantee shall continue to service outstanding active,
deferred and/or forgivable loans it made in previous years, as appropriate and in accordance with
guidelines of the specific programs, including contacting parties delinquent in payments in a
reasonable effort to avoid foreclosure. Where delinquencies persist, the Subgrantee shall institute
appropriate collection procedures including foreclosures. The Subgrantee shall maintain and
protect properties on which it has foreclosed and, in consultation with the Grantee, shall arrange for
resale, assumption of loan, or other disposition of the property.
(3)
Single-Family Mortgage Loan Pmgrarn Debt Service/Loan Loss Reserve Fnnfl.q -- To promote more
effective and efficient administration, during the 1998/99 period, the Subgrantee obtained private
financing to buy-out the series of mortgage revenue bonds it issued from 1981 to 1993 and retained
all remaining CDBG debt service and loan loss reserve funds previously provided by the Grantee to
secure the mortgage revenue bonds. The CDBG funds retained shall continue to be used by the
Subgrantee for debt service and loan loss reserve purposes with respect to the private financing
obtained to buy-out the original bonds. On or before June 30 of each year, the Subgrantee shall
report outstanding principal balances of loans made under the Single-Family Mortgage Loan
Program and the amount of CDBG funds remaining in the debt service and loan loss reserve. Upon
satisfaction and/or termination of all loans made under the program, the Subgrantee shall return to
the Grantee any CDBG debt service and loan loss reserve funds remaining. Any such funds
returned shall be classified as "program income" to the Grantee's CDBG program.
e. Eligible Homeowner/Homebuyer -- Except as otherwise provided, for the purposes ofthis Agreement,
"eligible homeowner/homebuyer" shall mean a family whose income, adjusted for family size, does not
exceed 80% of the area median income established by HUD and in effect at the time the family applies
for assistance. In the event that homeownership assistance is authorized, the eligible family must be
purchasing the home for use as its principal residence. The Subgrantee shall prepare, and retain with
records of the project, documentation of its determination of each eligible family's size and income.
Such documentation shall include the name, age, and the sources and estimated amount of income
anticipated for the succeeding twelve months for each individual related by birth, marriage or adoption
living in the same household at the time of the determination. (Note: In the event that any rental
rehabilitation activities are approved, all tenants shall be eligible families and rents shall be controlled
through covenants or other deed restrictions conforming to the HOME regulations.)
Allowable Expenditures -- CDBG funds provided by the Grantee under this Agreement shall be used by
the Subgrantee solely for the costs associated with rehabilitation of existing owner-occupied housing.
In accordance with HOME affordability requirements, HOME funds may be used for rehabilitation of
Page 3 of 21
existing owner-occupied housing and, where authorized, rehabilitation and/or new construction for
homeownership. Subject to these general limitations, funds under this Agreement may be expended for
any necessary, reasonable and allowable CDBG or HOME costs, including, but not necessarily limited
to construction labor and materials, including the costs of related infrastructure, title and recording,
counsel's fees, property appraisal, surveying, taxes, or extermination and inspection. Absent prior
approval of the Grantee's Department of Management and Budget, the Subgrantee shall not use funds
provided under this Agreement to acquire (1) any nonexpendable personal property, including
equipment, (2) any real property, or, where property acquisition is authorized, at a price exceeding the
value determined through appraisal, city assessment or other appropriate method or (3) acquire any
property that is or would be occupied by legal tenants after the initial acquisition contact with the
owner. Under no circumstances shall funds be expended for liens, fines or penalties associated with
any property acquired or to be acquired. The maximum amount of HOME funds which may be
expended to assist a unit shall comply with the limits specified in section 11.a. below.
g. Period of this Agreement -- This Agreement shall be effective as of July 1,2004, and, unless amended,
shall end June 30, 2005.
Budget -- CDBG and HOME funds to be provided by the Grantee under this Agreement shall be as
detailed in Attachment A. The Subgrantee shall not, without prior written approval from the Grantee,
exceed the total funding allocated to an account nor the amount allocated to a category (i.e. "project";
"support"; "administration") within an account. Further, any mounts designated to support HOME
activities shall be expended solely for this purpose. At the sole discretion of the Grantee, any funds
remaining unexpended as of the end date of this Agreement may be deobligated from the Agreement
and made available for other CDBG or HOME projects, as appropriate. The commitment of funds by
the Grantee to this Agreement shall not be construed as a commitment by the Grantee to provide further
funding to this project.
HOME Match -- HOME funds must be matched in accordance with the requirements of 24 CFR 92.218
through 92.222. The Grantee shall be responsible for identifying and ensuring crediting of matching
funds required pursuant to this Agreement. To assist the Grantee in meeting the requirement, the
Subgrantee shall report regularly to the Grantee all activities which may be credited as HOME match.
2. REQUESTS FOR DISBURSEMENTS OF FUNDS:
Disbursement of funds under this Agreement shall not be requested until the funds are needed for
payment of eligible costs. The amount of each disbursement request must be limited to the amount
needed.
CDBG Disbursements -- By the seventh working day of each month, the Subgrantee shall submit to the
Grantee's Department of Management and Budget an advance request and reconciliation, in form and
content satisfactory to the Grantee. Cash advances shall be reasonably estimated and itemized; excess
advances will not be allowed. Cash advances will be recorded as Accounts Receivable due from the
Subgrantee. The Subgrantee's reconciliation will indicate actual expenditures incurred and not
previously reported, which will be deducted from the Accounts Receivable balance due from the
Subgrantee. Advance requests that are properly documented, including reconciliations and timely
receipt of the monthly reports described in section 8 below, will normally be disbursed by the Grantee
within ten (10) working days. No cash advances shall be made to the Subgrantee in the absence of
Page 4 of 21
proper documentation and monthly reports. Funds should, in turn, normally be disbursed by the
Subgrantee within ten (10) working days of receipt of the advance. Monthly financial status reports
issued by the Grantee's Director of Finance shall be reviewed by the Subgrantee and any discrepancies
reported in writing within ten (10) working days of receipt of the reports.
HOME Disbursements -- Requests for funds shall be submitted to the Grantee's Department of
Management and Budget and shall include copies of the HOME Payment Certification Form(s) for the
project and/or administrative costs. As requested by the Department of Management and Budget, the
Subgrantee shall furnish copies of invoices or other documentation of the project and/or the
administrative costs. Properly documented certifications, including receipt of the required HOME
Project Set-Up Form(s) and timely receipt of the monthly reports described in section 8 below, will
normally be disbursed by the Grantee within ten (10) working days.
All requests for disbursements with respect to costs incurred during the period of this Agreement, as set
forth in section 1.g., must be received by the Grantee within 30 calendar days of the ending date of this
Agreement. The Grantee shall not be bound to honor requests for disbursements received after this 30-
day period has elapsed.
3. PROGRAM INCOME AND REPAYMENTS:
All program income, repayments, interest, and Grantee shares of proceeds or other returns on the
investment of CDBG and/or HOME funds shall be submitted to the Grantee by the Subgrantee on or before
the fifteenth of the month following collection.
4. AFFORDABILITY:
a. The Subgrantee shall ensure that properties assisted with HOME funds under this Agreement comply
with the affordability requirements at 24 CFR 92.252 or 92.254, as applicable.
b. The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their affordability
for the minimum period. This Subgrantee responsibility shall continue so long as this Agreement or
any other CDBG- or HOME-funded Agreement with the Grantee remains in effect.
5. ENFORCEMENT OF THE AGREEMENT:
In the event the Subgrantee materially fails to comply with any term oftbe agreement, the Grantee may
suspend or terminate, in whole or in part, this Agreement or take other remedial action in accordance
with 24 CFR 85.43. The Agreement may be terminated for convenience in accordance with 24 CFR
85.44.
In the event the Subgrantee, without prior written approval from the Grantee's Department of
Management and Budget, terminates the project prior to completing all units for which HOME funds
have been disbursed, the Subgrantee shall be liable for repayment of all HOME project, administrative
or operating funds disbursements, whether or not expended.
Page 5 of 21
6. REVERSION OF ASSETS:
Upon expiration or termination of this Agreement, including any amendments thereto, the Subgrantee
shall transfer to the Grantee any CDBG or HOME funds or CDBG or HOME Program Income on hand
at the time of expiration or termination and any accounts receivable attributable to the use of CDBG or
HOME funds.
b. Any real property under the Subgrantee's control that was acquired or improved, in whole or in part,
with CDBG funds in excess of $25,000:
(1)
Shall continue for a period of not less than five years following expiration of this Agreement,
including any amendments thereto, to be used to meet one of the CDBG national objectives cited in
24 CFR 570.208; or
(2) If the property is not used in accordance with paragraph (1) above, the Subgrantec shall pay the
Grantee an amount equal to the current market value of the property less any portion of the value
attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the
property. The payment shall be considered Program Income to the Grantee.
7. RECORDS REQUIREMENTS:
Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and project
documents and records which comply with the requirements of 24 CFR 92.508, 570.506, and 570.507,
as applicable.
Period of record retention -- In compliance with the requirements of 24 CFR 92.508(c) and 570.502Co),
the Subgrantee shall retain financial and project documents and records pertaining to this Agreement for
a period of four (4) or five (5) years, as applicable, or the conclusion of any legal or administrative
process requiring their use, whichever is later.
Access to records -- Thc Grantee and other entities shall have access to financial and project documents
and records pertaining to this Agreement in compliance with thc applicable requirements of 24 CFR
84.53 and 92.508(d).
8. REPORTING REQUIREMENTS:
By the 7th working day following the end of each month, the Subgrantee shall report the progress of
activities covered by this Agreement, in a format acceptable to the Grantee's Department of
Management and Budget. Such monthly reports shall include, but not be limited to, the following:
(1) A narrative section summarizing progress to-date on each component under the Scope of Services,
including affirmative marketing activities, and describing, with supporting documents, as
appropriate, any matching to be contributed by the Subgrantee;
(2) Certifications regarding debarment and suspension of contractors, as described in section 11.j.;
(3) A list of monthly gross program income receipts from all sources;
Page 6 of 21
(4) A list of any real or non-expendable personal property, including equipment, purchased with CDBG
and/or HOME funds;
(5) A table for each program providing data on each housing unit and eligible household assisted (see
Attachment B for minimum data elements to be reported); and
(6) A table providing demographic data on the households assisted (see Attachment C for the Grantee's
standard format)
b. The Subgrantee agrees to submit any other reports or documentation as requested by the Grantee
concerning activities covered under this agreement.
9. MONITORING:
The Subgrantee shall monitor the progress of the project(s) covered by this Agreement, and shall submit
appropriate reports to the Grantee's Department of Management and Budget. In addition, it is the Grantee's
intention to monitor the Subgrantee's performance and financial and programmatic compliance, which may
include on-site reviews, at least once during the period of this Agreement.
10. ANNUAL AUDIT:
As an entity receiving more than $300,000 in federal funding fi.om the Grantee, the Subgrantee shall
provide for an annual independent audit of the CDBG/HOME expenditures under this Agreement which
complies with OMB Cimular A-133. Within 30 days following its completion, two (2) copies of the audit
will be provided to the Grantee's Department &Management and Budget.
11. OTHER PROGRAM/PROJECT REQUIREMENTS:
In addition to other requirements set forth herein, the Subgrantee shall likewise comply with the applicable
provisions of Subparts F and H of 24 CFR part 92 and Subpart K of 24 CFR 570, in accordance with the
type of project assisted. Such other requirements include, but are not necessarily limited to, the following.
ao
Maximum per-unit subsidy amount and subsidy layering -- The total amount of HOME funds invested
shall not exceed $91,773 for a one-bedroom unit, $111,597 for a two-bedroom unit, $144,367 for a
three-bedroom unit, and $158,470 for a unit with four or more bedrooms. Further, in accordance with
24 CFR 92.250, HOME funds invested in combination with other governmental assistance shall not
exceed the amount necessary to provide affordable housing.
Property standards and lead-based paint -- All housing assisted with HOME funds under this
agreement must, upon project completion, meet the property standards of 24 CFR 92.251. Those
assisted with HOME and/or CDBG funds shall meet the Statewide Building Code. All properties
assisted with HOME and/or CDBG funds shall meet the lead-based paint requirements in 24 CFR
92.355 and/or 570.608, respectively. In accordance with regulations, the Subgrantee shall adhere to
lead-based palm abatement practices, as applicable, and in no case shall use lead-based palm in the
construction or rehabilitation of the properties assisted under this Agreement.
Page 7 of 21
AITmnative Marketing and Affirmatively Furthering Fair Housing -- In accordance with 24 CFR 92.351
and 570.601 and the Grantee's Affirmative Marketing Procedures, the Subgrantee shall provide
information and otherwise attract eligible persons in the housing market area to the available housing
without regard to race, color, national origin, sex, familial status or disability. The Subgrantee will
describe its affirmative marketing activities as part of the monthly reporting requirements described in
section 8.
Section 109 -- In accordance with Section 109 of the Housing and Community Development Act of
1974 (42 U.S.C. 3535(d)), no person in the United States shall on grounds of race, color, religion, sex
or national origin be excluded from participation in, denied the benefits of, or subjected to
discrimination under any program or activity funded in whole or in part with funds available under this
Agreement. (See also Attachment C.)
Conditions for religious organizations -- The Subgrantee shall not grant or loan any HOME or CDBG
funds to primarily religious organizations for any activity including secular activities. In addition, funds
may not be used to rehabilitate or construct housing owned by primarily religions organizations or to
assist primarily religions organizations in acquiring housing. In particular, there shall be no religions or
membership criteria for tenants or buyers of any HOME- or CDBG-assisted properties.
Labor standards -- As presently structured, the programs included under this Agreement are not
considered subject to federal Labor Standards, including prevailing (Davis-Bacon) wage rates for non-
volunteer labor. Such standards will become applicable in the event CDBG or HOME funds are used
for infrastructure improvements. Such standards will also become applicable for any single project in
which more than 7 housing units are assisted with CDBG funds or more than 12 units are assisted with
HOME funds or more than 7 units are assisted with a combination of CDBG and HOME funds.
g. Environmental standards -- In accordance with 24 CFR 85.36, 92.352 and 570.604, the activities under
this Agreement are subject to environmental review requirements. Such requirements include, but are
not necessarily limited to, historic significance, floodplain, clean air and hazardous sites. The Grantee
has performed the tiered review necessary to initiate the preliminary program activities; however, no
CDBG funds may be expended for a given property prior to the Subgrantee's completing its individual
property review, any required remedial actions and required Subgrantee environmental checklist, which
mnst include all compliance categories specified by HUD and the Grantee. Where acquisition of
property is authorized, the Subgrantee will conduct, directly or through qualified entities, at minimum
an "environmental transaction screen," which consists of a review of the property's history and a site
visit to determine the condition of the property. All property acquisitions shall be contingent upon
satisfactory results of the screen, and, where dictated by the screen, further environmental phases. All
specifications for proposed housing rehabilitation under this Agreement shall be submitted to the
Grantee's Department of Management and Budget for review as to compliance with Section 106 of the
National Historic Preservation Act. These specifications shall also be reviewed by the Grantee's
Environmental Administrator to determine whether the potential for disturbing lead and other
hazardous materials, such as asbestos, has been adequately taken into account. The Subgrantee agrees
to adjust work specifications or activities in such manner as may be requested by the Grantee to ensure
compliance with environmental requirements. The results of the historic and other environmental
review activities shall be reflected in the Subgrantee's environmental checklist for the unit and/or
project site(s).
Page 8 of 21
Displacement and relocation -- In accordance with 24 CFR 92.353 and 570.606, the Subgrantee shall
take all reasonable steps to minimize displacement as a result of the activities described in section 1.
Furthermore, section 1 of this Agreement prohibits acquisition ofanypmpertywhieh is occupied orhas
been occupied at any time during the prior 12 months. Notwithstanding this prohibition, any persons
displaced as a result of the activities under this Agreement shall be provided relocation assistance to the
extent permitted and required under applicable regulations.
Employment and contracting opportunities -- In accordance with 24 CFR 92.350 and 570.607, the
activities under this Agreement are subject to the requirements of Executive Order 11246, as mended,
and Section 3 of the Housing and Urban Development Act of 1968. The former prohibits
discrimination on federally-assisted construction contracts and requires contractors to take affirmative
action regarding employment actions. The latter provides that, to the greatest extent feasible and
consistent with federal, state and local laws, employment and other economic opportunities arising
housing rehabilitation, housing construction and public construction projects shall be given to low- and
very-low-income persons. (See also Attachment C.)
Debarment and suspension -- In accordance with 24 CFR 24, the Subgrantee shall not employ or
otherwise engage any debarred, suspended, or ineligible contractors or subcontractors to conduct any
activities under this Agreement. The Subgrantee will consult appropriate references, including, but not
limited to, the Excluded Parties Listing Service website at http://epls, arnet.gov, to ascertain the status
of any third parties prior to engaging their services. The Subgrantee will submit to the Grantee's
Department of Management and Budget the names of contractors and subcontractors selected under this
Agreement, including a certification by the Subgrantee that it has determined that none of these entities
are presently debarred, suspended, or ineligible.
Uniform administrative requirements -- The Subgrantee shall comply with the requirements and
standards set forth in 24 CFR 92.505 and 570.502, and all applicable CDBG, HOME and other federal
regulations pertaining to the activities performed under this Agreement.
Conflict of interest -- In accordance with 24 CFR 92.356 and 570.611, no covered individual who
exercises any functions or responsibilities with respect to the program during his tenure, or for one (1)
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed in connection with the program assisted under this Agreement. The
Subgrantee shall incorporate, or cause to be incorporated, in any contracts or subcontracts pursuant to
this Agreement a provision prohibiting such interest pursuant to the purposes of this section.
12. EQUAL EMPLOYMENT OPPORTUNITY:
Non-Discrimination: During the performance of this Agreement, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any employee or applicant for employment because of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law
relating to discrimination in employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the Subgrantee. The Subgrantee agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth the
pmvisiuns of this nondiscrimination clause.
Page 9 of 21
b. The Subgrantee, in all solicitations or advertisements for employees placed by or on behalf of the
Subgrantee, will state that such Subgrantee is an equal opportunity employer.
c. Notices, advertisement and solicitations placed in accordance with federal law, rote or regulation shall
be deemed sufficient for the purpose of meeting the requirements of this section.
The Subgrantee will include the provisions of the foregoing subsections (a), (b) and (c) in every
contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the provisions
will be binding upon each contractor or vendor.
13. DRUG-FREE WORKPLACE:
During the performance of this Agreement, the Subgrantee will: (i) provide a drag-free workplace for the
Subgrantee's employees; (ii) post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Subgrantee's
workplace and specifying the actions that will be taken against employees for violations of such
prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the
Subgrantee that the Subgrantee maintains a drug-flee workplace; and (iv) include the provisions of the
foregoing clauses in every subcontract or purchase order of over ten thousand dollars and no cents
($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. For the purposes of
this subsection, "drug-flee workplace" means a site for the performance of work done in connection with
this contract.
14. FAITH-BASED ORGANIZATIONS:
Pursuant to §2.2-4343.1 of the Code of Virginia (1950), as amended, the City of Roanoke does not
discriminate a~ainst faith-based organizations.
15. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
16. INDEMNITY:
Each party hereto agrees to indemnify and hold harmless the other, its officers, agents and employees, from
any and alt claims, legal actions and judgments and expenses resulting therefrom, arising out of each party's
intentional or negligent acts or omissions with respect to the duties, rights and privileges granted in or
arising under this Agreement. In the event that the parties are jointly or concurrently negligent, each party
shall indemnify and hold harmless the other party to the extent of its own negligence.
17. INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an independent contractor basis and under
no cimumstances shall this Agreement be construed as establishing an employee/employer relationship.
The Subgrantee shall be completely responsible for its activities in performing services hereunder.
Page 10 of 21
18.
SUCCESSORS:
This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees, and
Successors.
19. ENTIRE AGREEMENT
20.
This Agreement, including all of its Attachments, represents the entire agreement between the parties and
shall not be modified, amended, altered or changed, except by written agreement executed by the parties.
AMENDMENTS:
The Grantee may, from time to time, require changes in the obligations of the Subgrantee hereunder, or its
City Council may appropriate further funds for the implementation of this HOME rehabilitation project. In
such event or events, such changes which are mutually agreed upon by and between the Grantee and the
Subgrantee shall be incorporated by written amendment to this Agreement.
21. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
22. AVAILABILITY OF FUNDS:
CDBG and HOME funding made available by the Grantee under this Agreement is contingent upon
necessary appropriations by the U.S. Congress. In the event that sufficient funds are not appropriated, at the
sole discretion of the Grantee, this Agreement may be terminated in whole or in part.
23. ANTI-LOBBYING:
24.
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid or will
be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any fundsother than Federal appropriated fundshavebeenpaidorwillbepaidtoanyperson
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
NOTICE:
Any notice, request, or demand given or required to be given under this Agreement shall, except as
otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered
personally or sent by certified mail, return receipt requested to the addresses stated below.
Page 11 of 21
To the Grantee:
Darlene L. Burcham, City Manager
Room 364, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
To the Subgrantee:
John P. Baker, Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, NW
Roanoke, VA 24017
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed, upon the
third business day after the mailing thereof.
(This space intentionally left blank.)
Page 12 of 21
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year hereinabove
written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By By
Secretary of the Board
John P. Baker, Executive Director
APPROVED AS TO CDBG/HOME ELIGIBILITY
APPROVED AS TO FORM
Department of Management and Budget
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account # (See Attachment A)
Page 13 of 21
Attachments
Attachment A - Financial Accounts
Attachment B -- Housing/Beneficiary Reporting Elements
Attachment C -- Special Federal Terms and Conditions
Page 14 of 21
Attachment A
2002/2003 RRHA CDBG and HOME Agreement
Financial Accounts
Account # Description Project Support Admin Total
CDBG Funds:
035-G05-0520-5432 Special Needs Program :gl 19,974 $ 0 $ 0 $119,974
035-G05-0520-5433 Special Needs Program $ 0 $38,128 $ 0 $ 38,128
035-G05-0520-5434 Special Needs Program $ 0 $ 0 8 8,694 $ 8.694
Subtotal $119,974 $38,128 $ 8,694 $166,796
035-G05-0520-5454 Project GOLD $225,025 $ 0 $ 0 $225,025
035-G05-0520-5430 Project GOLD $ 0 $170,583 $ 0 $170,583
035-G05-0520-5453 Project GOLD $ 0 $ 0 $ 35.405 $ ~5,405
Subtotal $225,025 $170,583 $35,405 $43t,013
Total CDBG Funds $344,999 $208,711 $44,099 $597,809
HOME F~nd$:
035-090-5312-5454 Project GOLD $111,709 NA $ 0 $111,709
035-090-5312-5453 Project GOLD $ 0 NA $12.412 $ 12,41~
Subtotal $111,709 NA $12,412 $124,121
Total HOME Funds $111,709 $ 0 $12,412 $124,121
TOTAL CDBG AND HOME $456,708 $208,711 $56,511 $721,930
Page 15 of 21
Housing/Beneficiary Reporting Elements
On a monthly basis, the Subgrantee shall provide a narrative report to the Grantee summarizing
progress on the project to-date. Accompanying the narrative, the Subgrantee shall submit data in a
table or spreadsheet format that is needed in order that the Grantee may complete its required reports
to the U.S. Department of Housing and Urban Development. The data provided by the Subgrantee
shall include:
-- Property address
-- Number of bedrooms
-- Status (pending, under construction, completed or sold)
-- Name of Homeowner or Homebuyer
-- Total Family Income (projected for 12 months following determination)
-- Number in family
-- Ethnic Group
-- Whether family is headed by a single female
-- Whether head of household is disabled
-- Estimated total hard (incl. acquisition costs, if any) and soft costs to produce the unit
-- CDBG funds committed to property
-- HOME funds committed to property
-- HOME/CHDO funds committed to property
-- Prime Contractor Name
-- Federal I.D. Number (or Owner Social Security Number)
-- Whether Minority-Owned, Women-Owned or Both
-- CDBG funds committed to Prime
-- HOME funds committed to Prime
-- HOME/CHDO committed to Prime
-- Subcontractor Name (Provide separate data for each subcontractor)
-- Federal I.D. Number (or Owner Social Security Number)
-- Whether Minority-Owned, Women-Owned or Both
-- CDBG funds committed to Subcontractor
-- HOME funds committed to Subcontractor
-- HOME/CHDO committed to Subcontractor
-- Unit Sale Data (if property is for homeownership)
-- Sales Price of Unit (excluding settlement charges)
-- Closing Date
-- After-Rehab Value (if owner-occupied rehab activity)
Page 16 of 21 Pages
Attachment C
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
(Agreements $10,000 or Over)
"Section 3" Compliance - Provision of Training~ Employment and Business Opportunities:
The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and Urban
Development and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as mended, 12 U.S.C. 170. Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given lower income residents of
the project area and contracts for work in connection with the project be awarded to business
concerns which are located in, or owned in substantial part by persons residing in the area of
the project.
The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Honsing and Urban Development set
forth in 24 CFR 135, and all applicable rules and orders o fthe Department issued thereunder
prior to the execution of this contract. The parties to this contract certify and agree that they
are under no contractual or other disability which would prevent them fi.om complying with
these requirements.
The Subgrantee will send to each labor organization or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, if any, a notice
advising the said labor organization or workers' representative of his commitments under this
Section 3 clause and shall post copies of the notice in conspicuous places available to
employees and applicants for employment or training.
The Subgrantee will include this Section 3 clause in every subcontract for work in connection
with the project and will, at the direction of the applicant for or recipient of Federal financial
assistance, take appropriate action pursuant to the subcontract upon a fmding that the
contractor is in violation of regulations issued by the Secretary of Housing and Urban
Development 24 CFR Part 135. The Subgrantee will not subcontract with any contractor
where it has notice or knowledge that the latter has been found in violation of regulations
under 24 CFR part 135 and will not let any subcontract unless the contractor has first
provided it with a preliminary statement of ability to comply with the requirements of these
regulations.
Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135,
and all applicable rules and orders of the Department issued hereunder prior to the execution
of the contract, shall be a condition of the federal financial assistance provided to the project,
Page 17 of 21 Pages
binding upon the applicant or recipient for such assistance, its successor and assigns. Failure
to fulfill these requirements shall subject the applicant or recipient, its Subgrantees and
contractors, its successors and assigns to those sanctions specified by the grant or loan
agreement or contract through which Federal assistance is provided, and to such sanctions as
are specified by 24 CFR Part 135.
Equal Employment Opportunity: Contracts subiect to Executive Order 11246, as mended: Such
contracts shall be subject to HUD Equal Employment Oppommity regulations at 24 CFR Part 130
applicable to HUD-assisted construction contracts.
The Subgrantee shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations, which is
paid for in whole or in part with assistance provided under this Agreement, the following equal
oppommity clause: "During the performance of this contract, the Subgrantee agrees as follows:
The Subgrantee will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The Subgrantee will take affirmative
action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, religion, sex or national origin. Such action
shall include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Subgrantee
agrees to post in conspicuous places available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
The Subgrantee will, in all solicitations or advertisements for employees placed by or on
behalf of the Subgrantee, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The Subgrantee will send to each labor union or representative of workers with which he has
a collective bargaining agreement or other contract or understanding, a notice to be provided
by the Contract Compliance Officer advising the said labor union or workers' representatives
of the Subgrantee's commitment under this section and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
Do
The Subgrantee will comply with all provisions of Executive Order 11246 of September 24,
1965, as amended by Executive Order 11375 of October 13, 1967, and the roles, regulations
and relevant orders of the Secretary of Labor.
go
The Subgrantee will furnish all information and reports required by Executive order 11246
of September 24, 1965, and by the roles, regulations and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records and accounts by the
Department and the Secretary of Labor for purposes of investigation to ascertain compliance
with such rules, regulations and orders.
Page 18 of 21 Pages
In the event of the Subgrantee's noncompliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations or orders, this contract may be canceled,
terminated or suspended in whole or in part, and the Subgrantee may be declared ineligible
for further Government contracts or Federally-assisted construction contract procedures
authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation or order
of the Secretary of Labor, or as otherwise provided by law.
The Subgrantee will include the portion of the sentence immediately preceding paragraph (A)
and the provisions of paragraphs (A) through (G) in every subcontract or purchase order
unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to
Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be
binding upon each contractor or vendor. The Subgrantee will take such action with respect
to any subcontract or purchase order as the Department may direct as a means of enforcing
such provisions, including sanctions for noncomphance; provided, however, that in the event
a Subgrantee becomes involved in or is threatened with litigation with a contractor or vendor
as a result of such direction by the Department, the Subgrantee may request the United States
to enter into such litigation to protect the interest of the United States."
The Subgrantee further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in Federally-assisted construction work;
provided, that if the Subgrantee so participating is a State or local government, the above equal
opportunity clause is not applicable to any agency, instrumentality or subdivision of such
government which does not participate in work on or under the contract. The Subgrantee agrees that
it will assist and cooperate actively with the Department and the Secretary of Labor in obtaining the
compliance of Subgrantees and contractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor; that it will furnish the Department and the
Secretary of Labor such compliance; and that it will otherwise assist the Department in the discharge
of its primary responsibility for securing compliance.
The Subgrantee further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a Subgrantee debarred
from, or who has not demonstrated eligibility for Government contracts and Federally-assisted
construction contracts pursuant to the Executive Order and will carry out such sanctions and
penalties for violation of the equal opportunity clause as may be imposed upon Subgrantees and
contractors by the Department or the Secretary of Labor pursuant to Part H, Subpart D, of the
Executive Order. In addition, the Subgrantee agrees that if it fails or refuses to comply with these
undertakings, the Department may take any or all of the following actions: cancel, terminate or
suspend in whole or in part the grant or loan guarantee; refrain from extending any further assistance
to the Subgrantee under the Program with respect to which the failure or refusal occurred until
satisfactory assurance of future compliance has been received fi'om such Subgrantee; and refer the
cause to the Department of Jnstice for appropriate legal proceedings.
Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is subject to
the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with
respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of
land acquired, cleared or improved with assistance provided under this Agreement, the Subgrantec
Page 19 of 21 Pages
shall cause or require a covenant running with the land to be inserted in the deed or lease for such
transfer, prohibiting discrimination upon the basis or race, color, religion, sex or national origin, in
the sale, lease or rental, or in the use of occupancy of such land or any improvements erected or to be
erected thereon, and providing that the Subgrantee and the United States are beneficiaries of and
entitled to enforce such covenant. The Subgrantee, in undertaking its obligation in carrying out the
program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant
and will not itself so discriminate.
4. Section 504 and Americans with Disabilities Act:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the
Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act,
which prohibit discrimination against the disabled in any federal assisted program.
Obligations of Subgrantee with Respect to Certain Third-party Relationships: The Subgrantee
shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation
of any third party or parties for the undertaking of all or any part of the program with respect to
which assistance is being provided under this Agreement to the Subgrantee. Any Subgrantee which
is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure
that the program, with respect to which assistance is being provided under this Agreement to the
Subgrantee is carried out in accordance with the Applicant's Assurances and certifications, including
those with respect to the assumption of environmental responsibilities of the Applicant under Section
104(h) of the Housing and Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the Congress of the United
States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to
any benefit to arise from the same.
Prohibition Against Payments of Bonus or Commission: The assistance provided under this
Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining
HUD approval of the application for such assistance, or HUD approval or applications for additional
assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of
the Housing and Community Development Act of 1974, or HUD regulations with respect thereto;
provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such
services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program
costs.
"Section 109": This Agreement is subject to the requirements of Section 109 of the Housing and
Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on
the ground of race, color, religion, sex or national origin be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity funded in whole or in
part with funds available under this title.
Access to Records and Site of Employment: This agreement is subject to the requirements of
Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. Access shall
be permitted during normal business hours to the premises for the purpose of conducting on-site
Page 20 of 21 Pages
compliance reviews and inspecting and copying such books, records, accounts, and other material as
may be relevant tot he matter under investigation and pertinent to compliance with the Order, and the
roles and regulations promulgated pursuant thereto by the Subgrantee. Information obtained in this
manner shall be used only in connection with the administration of the Order, the administration of
the Civil Rights At of 1964 (as amended) and in furtherance of the purpose of the Order and that Act.
10.
Legal Remedies for Contract Violation: If the Subgrantee materially falls to complywith any tv~m
of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a State plan or
application, a notice of award, or elsewhere, the City may take one or more of the following action,
as appropriate in the circumstances:
1)
2)
3)
4)
Temporarily withhold cash payments pending correction of the deficiency by the Subgrantee,
Disallow all or part of the cost of the activity or action not in compliance,
Wholly or partly suspend or terminate the current Agreement, or
Take other remedies that may be legally available.
(This space intentionally left blank.)
Page 21 of 21 Pages
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 10, 2004
File #102-223
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36839-090704 authorizing execution of an
agreement between the City of Roanoke and Norfolk Southern Railway Company
("Railway") to provide for relocation of a portion of the Railway's signal system
attached to the First Street Bridge, upon certain terms and conditions, as more
particularly described in the City Manager's letter dated September 7, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September 10, 2004
Page 2
pc:
Lloyd R. Clingenpeel, Senior Manager, Real Estate,
Corporation, 110 Franklin Road, S.E., Roanoke, Virginia
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Norfolk Southern
24042-0059
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day o£ September, 2004.
No. 36839-090704.
AN ORDINANCE authorizing the City Manager to enter into an agreement between
the City of Roanoke and Norfolk Southern Railway Company ("Railway") to provide for
relocation of a portion of the Railway's signal system attached to the First Street Bridge,
upon certain terms and conditions, and dispensing with the second reading of this ordinance
by rifle.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by. the City Attorney, an
agreement with the Railway to provide for relocation of a portion of the Railway's signal
system attached to the First Street Bridge, upon such terms and conditions as are more
particularly described in the City Manager's letter dated September 7, 2004, to this Council.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by rifle is hereby dispensed with.
ATTEST:
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable, Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Agreement with Norfolk Southern
for First Street Bridge
The proposed reconstruction of First Street Bridge over the railroad tracks will require the
relocation of Norfolk Southern Railway Company's (Railway) signal system. Negotiations
with the Railway to accomplish this have been completed, and we are ready to execute an
agreement. See Attachment #1. The estimated cost of relocation and force account work
totals $147,190. Funding is available in First Street Bridge account 008-052-9574.
Recommended Action(s):
Authorize the City Manager to execute the agreement with Norfolk Southern Railway
Company, approved as to form by the City Attorney, as executed by the Railway.
Respectfully submitted,
City Manager
DLB/SEF
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#CM04-00057
Attachment #1
TillS AGREEMENI', made and entered into by' and between NORFOLK SOUTItERN
RAILWAY COMPANY, a Virginia corporation, hereinafter styled "Railway"; and CITY OF
ROANOKE, at Virginia municipal corporation, hereinafter styled "Petmittee":
W l T N E S S I~.T_ [-_J:
WHEREAS, an cxistmg bridge owned by Pcrmittee and can'ying lqrst Street over the tracks
Railway occupies an easement described in and subject to a ceaain agreement between
Rail*vay and Permittce dated March I. 1991 {thc ~'19!~1 Agreement"):
WHEREAS, as permitted by thc 1991 Agreement, Railway has attached portions of its
signal system to the underside of the existing bridge;
WtlEREAS, Permittee desires to reconstruct and/or replace thc existing structure with a
new public overhead bridge (thc "Bridge'). which prqiect will necessitate the relocation of
Railwa3.'s signal system:
NOg' THEREFORE. the PARTIES HERETO agree as tbllows:
1. THAT, for and in consideration of the premises and of the covenants hereinafter
made, Railway hereby grants unto Pemrittee, insofar as Railway's title enables it so to do, and
without wan-anty, an aerial casement for the purpose of reconstructing, maintaining, using, and
removing thc Bridge, which aerial easement sball be subject to the terms of this Agreement,
across, over and upon the rigbt of way or property and track (whetber more than one track) of
Railway, located at Milepost N-257.64, more or less. at or near Roanoke, Virginia, as described
and depicted on Extlibit A, attached hereto and made a part hereo£ Thc Bridge shall be owned
by thc City and shall be maintained as part of thc Permittu¢'s roud system.
2 Railway will, prior to Permittee's beginning work on the Bridge and at
Permittee's expense, relocate Raib,~ay's track signals (hereinatlcr called "Signals") to a self-
supporting signal structure indcpendent from the Bridge but located such that the Signals will
occupy approximately the same physical space as they currently occupy while mounted to tile
cantilevered platform attached to the existing structure. Pem~ittec will pay to Railway, promptly
upon bill rendered therefore, the actual cost of all work perfommd by Railway in connection with
the relocation of the Signals, including but not limited to thc expenditures herein expressly
described. Thc cost of the work to be performed by Railway m connection with the relocation of
the Signals bas been estimated to bc one hundred seventeen thousand four hundred forty dollars
and no cents ($117.440.00}, said estimate being attached hereto as Exhibit B and made a part
hereof
3. Pem~ittee will, at Pennittec's expense, reconstruct and/or remove tile existing
bridge structure, and reconstruct, maintain and remove the Bridge in such manner that the same
sball not intcrfere with the use made or to be made of said property by Railway, including the
usc of Railway's Signals. lbr any purpose and in accordance with plans and specifications
approved by Railway. PermiHee agrees tbal the Bridge, or any work to bc done by Pem~ittee
03/03/04
hereunder, including the removal of the existing bridge structure, shall not interfere with the safe
and proper operation and maintenance of said railroad, or the track, structures or appurtenances
upon said properly, or the proper drainage of the roadbed and property of Railway.
4 Pern~ittcc hereby agrees that if it shall desire to make any chmtges or
perfi)m~ any maintenance to the Bridge that would require the temporary relocation of Ihe
Signals. Pemfittee will notify Railway, which will arrange fi~r thc temporary relocation of its
facilities within a reasonable pcriod of time if such relocation can be accomplished without, in
the judgment of Railway. interim'ring with Railway's operations or usc of its property and/or
facilities. 17he expense of any such relocation shall bc borne by Permittee, which shall reimburse
Railway, promptly upon bill rendered therefore, any actual cost perforated by Railway in
connection with the x,, ork.
5. (a) Pera~ittee or ~ts contractor shall at the expense of Permittec or its
contractor obtain and maintain during thc period o1' this Agreement, in a form and with
companies satist'aclory to Railway, Commercial General Liability Insurance with a combined
single limit of not less than two roillion dollars and no cents ($2,000,000.00) per occurrence for
injury or death of persons and damage to or loss or destruction of property. Such policy shall be
endorsed to provide contractual liability coverage for liability assumed under this Agreement artd
shall bc of a fimn that does not deny coverage for operations conducted within 50 feet of any
railroad hazard. In addition, said policy shall be endorsed to nmne Rail;vay as an additional
insured and shall include a severability of interests provision. As evidence of said insurance, a
certificate of insurance shall be furnished to and approved by the Risk Manager, Norfolk
Southern Corpormion~ Three Commercial Place, Norfolk, Virginia 23510-2191 prior to entry on
Railway's properly or use of the Crossing, The certificate of insurance shall state that thirty (30)
days advance written notice will be given to Railway of any material change in, or cancellation
(b) [n addition, prior to commencement of installation or maintenance of the
Bridge, Penmttee shall obtain and furnish to railway an original Railroad Protective Liability
Insurance Policy having a combined single limit of not less than two million dollars and no cents
($2,000,000 00) per occun-ence and six million dollars and no cents ($6,000,000.00) aggregate.
Said policy shall name Railway as the named insured and shall be written on Insurance Services
Office Form Number CG00350t96. The original Railroad Protcctivc Liability Insurance Policy
shall be Ihrnished to and approved by the Risk Manager. Norfblk Southern Corporation. Three
Commercial Place. Norfolk, Virginia 23510-2191 prior to thc commencement of installation or
maintenance of the Bridge.
(c) The insurance coverage required I'.erein shall in no way limit Permittee's
liability nnder this Agreement.
b. Should the use of the Bridge be abandoned for both vehicular and pedestrian uses,
then all rights hereby granted to Pennittee shall thereupon cease and terminate, and Pemnttee
shall, at its sole cost and in a manner satisfactory to Railway, remove Ihe Bridge located within
the limits of lhc rigbt of way of Railway within one year of such abandonment, reimburse
Railway 1bt the cost of relocating the Signals, il' necessitated by the removal of the Bridge, and
2
reslore Railway's property to the condition existing prior to thc construction of the Bridge or any
prior strnclurc thereupon; provided Railway. at its option, may elect to remove the Bridge proper
within said right of way and restore its property if Permittee does not remove tbe Bridge within
one year of abandonment of the Bridge, and Permittec will, in such event, upon bill rendered
therefor, pay unto Railway, thc entire cost incurred by it in such removal and restoration.
including the cost of relocating the Signals, if necessitated by such removal.
7. Pennittcc hereby aglees to submit detailed engineering plans to Railway and
agrees that no construction will commence until said plans have been approved by Railway. Thc
Pact thai the design, maintenance, plans and specifications for the Bridge, or its subsequent repair
or alteration, shall have been approved by the Railway, shall not relieve Pernfittee from any
responsibildy or liability assumed hereunder for any dalnagc lo or loss of property, or injury to
or death of persons, which may occur as a result of'the construction and/or maintenance of the
Bridge, nor shaft Railway be deemed to be an agenl for Pennittec. Pcmfittec further agrees that
the Bridge shall be constructed and maintained m accordance with Railway specifications
including, but not limited to, Railway's "Overhead Grade Separation Design Criteria" which are
hereby made a part of this Agreement and attached hereto as Exhibit C. Pem~ittee further agrees
that the design of the Bridge shall accommodate the construction of a fence sufficient to prevent
users of the Bridge from interfering with Railway's operations, injuring Railway's employees, or
damaging Railway's equipment. In the event thal, in Railway's judgment, such an event of
interference, injury, or damage has or is likety ~o occur, Railway may demand that Permittee
coostruct thc l'ence, and such construction shall be performed at the sole cost and expense of
Permittec within 90 days of Railway's demand therelbr 13eft)re this Agreement shall be in tbrce
arid efl~:ct, the aforementioned plans and specifications, together with any revisions and additions
lhercto, shall have the written approval of Railway, and upon such approval shall become a part
ofthis Agreement by reference.
8. Pemfittee, or tts contractor(s) and/or subcontractor(s), shall give Railway seventy-
two (72) hours advance notice of any work to be perlbnned on the premises of Railway in order
that flagging service cao be a~-anged and provide& Permittee agrees to pay any costs incurred
by Railway for thc purpose of protectton and inspection considered necessary by Railway,
including all flagging costs, during construction, maintenance, operation, modification,
replacenlent and/or removal of the Bridge. Railway has prepared a preliminary estimate of the
costs to be incurred by and reimbursed lo Railway, which is estimated to be twenty-nine
thousand seven hundred fifty dollars and no cents ($29,750.00), said estimate being entitled
Force Account Estimate and attached hereto as Exhibit D, dated August 13, 2003, and made a
part hereo£ Upon determination of the actual costs incurred by Railway, Railway wifl render a
bill therefor, and Permittee will promptly reimburse Railway for said actual costs. No work shall
be undertaken until thc flagman or flagmcn are at the job site. All work performed under this
Agreement shall be in accordance with "Special Provisions For Protection Of Railway Interest."
attached hereto as Exhibit E, dated August 15. 2003, and made a part hereof.
9 Permittee agrees that materials and/or equipment shall not be stored where they
will inter[ere with Railway operations, nor shall they be stored on the right of way of Railway
without first having obtained written pem~ission from Railway's Division Superintendenl or his
authorized representative, and such permission shall be giver, with the understanding that
Railway will not be liable for any damage to such materials and/or equipment from any cause.
and that Railway's Division Superintendent or his attthorized representative may move, or
require Permitlee or ~ts contractor{s) and/or subcontractor(s) to move, at no expense to Railway,
such materials and/or cquipmenL
10. No temporary crossing may be established for use by Permittee, or its
contractor(s) and/or subcontractor(s), ibp transporting materials and/or equipment across the
property and track of Railway. un[ess specific authority for its installation, maintenance, use, and
removal, including any necessary inspection and flagging thereof, is first obtained from Railway.
I I. Pemfittee shall not assign this Agreement without the written consent of Railway.
12. Tile word "Railway" as used herein shall include any other company whose
property at the aforesaid location may be leased or operated by Railway. Said tem~ also shall
include Railway's officers, agents and employees, and any parent company, subsidiary or
affiliate of Railv.'ay and their officers, agents and employees.
13. This Agreement shall take effect as of the --_ day of_ , 20
and shall supercede the easement granted by tile 1991 Agreement and all prior easements and
agreements governing the existing structure. The pm'ties agree to execute releases or memoranda
in rccordablc [-orm memorializing Iht termination of any such casements or agreements.
IN WfFNESS WHEREOF. thc parties hereto ha',e execuled this Agreement in duplicate.
each parl being an original, as of thc day of _ ,20__ .
Witness:
NORFOLK SOUTHERN RAILWAY
COMPANY
As to Railway
By
Real Eslate Manager
Witness:
CITY OF ROANOKE
By
As to Licensee Title:
TAJ 7/23/03 1059014 Public Bridge Agmt 171068vl
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 14, 2004
File #110-318
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Pam Kestner-Chappelear
The Reverend Frank W. Feather
Mr. H. Clarke Curtis
Mr. Randy L. Leftwich
Ms. Corinne Gott
Dear Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 36840-090704 amending Section 2-297,
Code of the City of Roanoke (1979), as amended, abolishing the Human
Services Committee; consolidating the functions; powers and duties of the
former Committee with those of the Advisory board; and changing the name of
the Advisory Board. The above referenced resolution was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Tuesday,
September 7, 2004.
At the regular meeting of Council on Tuesday, September 7, 2004, you were
reappointed/appointed as members of the Human Services Advisory Board for
the following terms of office:
Pam Kestner-Chappelear -
Frank W. Feather -
H. Clarke Curtis -
Randy L. Leftwich -
Corinne Gott -
two year
two year
three years
four years
four years
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your
appointment/reappointment and each appointee is required "to read and
become familiar with provisions of the Act."
N:\CKEWl~oath and leaving service\Human Services Advisory Board\Combined Committee letter.doc
Ms. Pam Kestner-Chappelear, eta~
September 14, 2003
Page 2
On behalf of the Mayor and Members of Roanoke City Council, thank you for
your willingness to serve the City of Roanoke as Members of the newly formed
Human Services Advisory Board.
With kindest regards.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director, Human Services
Teresa I. McDaniel, Secretary, Advisory Board of Human Services/Human
Services Committee
N:\CKEWl\oath and leaving service\Human Services Advisory Board\Combined Committee letter.doc
MARY ¥. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
STEPHANIEM. MOON
Dcputy CityClerk
SHEILAN. HARTMAN
Assistant CityClerk
September 27, 2004
File #110-318
Ms. Pam Kestner-Chappelear
6734 Peach Tree Circle, S. W.
Roanoke, Virginia 24017
Dear Ms. Kestner-Chappelear:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Human
Services Advisory Board, for a term of two years ending September 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Ms. Pam Kestner-Chappelear
September 27, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Human Services Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of September, 2004, PAM KESTNER-
CHAPPELEAR was appointed as a member of the Human Services Advisory
Board, for a term ending September 30, 2006.
Given under my hand and the Seal of the City of Roanoke this twenty-
seventh day of September, 2004.
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F[rx: (540) 853-1145
E-mail: clerk~ci.roanoke,va,us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 27, 2004
File #110-318
The Reverend Frank W. Feather
P. O. Box 6297
Roanoke, Virginia 24017
Dear Reverend Feather:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Human
Services Advisory Board, for a term of two years ending September 30, 2006.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
The Reverend Frank W. Feather
September 27, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Human Services Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of September, 2004, FRANK W.
FEATHER was appointed as a member of the Human Services Advisory Board,
for a term ending September 30, 2006.
Given under my hand and the Seal of the City of Roanoke this twenty-
seventh day of September, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Frank W. Feather, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2006, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this __ day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
L:\CLERK~DATA\CKEW 1 \oath and leaving service~Human Services Advisory Board~Frank W. Feather oath letter2.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk@ci.roanoke .va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEIIA N. HARTMAN
Assistant City Clerk
September 27, 2004
File #15-110-318
Mr. H. Clarke Curtis
1309 Gilford Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Curtis:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Human
Services Advisory Board, for a term of three years ending September 30, 2007.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Mr. H. Clarke Curtis
September 27, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Human Services Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of September, 2004, H. CLARKE
CURTIS was appointed as a member of the Human Services Advisory Board, for
a term ending September 30, 2007.
Given under my hand and the Seal of the City of Roanoke this twenty-
seventh day of September, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, H. Clarke Curtis, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2007, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this __. day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
,DEPUTYCLERK
L:\CLERK~DATA\CKEW1 ~oath and leaving service~blurnan Services Advisory Board~H Clark Curtis oath letter2.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fox: (540) 853-1145
E-malE clcrk(~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 27, 2004
File #110-318
Mr. Randy L. Leftwich
515 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Leftwich:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Human
Services Advisory Board, for a term of four years ending September 30, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Randy L. Leftwich
September 27, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Human Services Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of September, 2004, RANDY L.
LEFTWlCH was appointed as a member of the Human Services Advisory Board,
for a term ending September 30, 2008.
Given under my hand and the Seal of the City of Roanoke this twenty-
seventh day of September, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Randy L. Leftwich, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this __ day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
L:\CLERK~DATA\CKEW 1 \oath and leaving service~Hurnan Services Advisory BoardW, andy L Left. Ach oath letter2.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-malE clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 27, 2004
File #110-318
Ms. Corinne B. Gott
3419 Laurel Circle, S. W..
Roanoke, Virginia 24018
Dear Ms. Gott:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Human
Services Advisory Board, for a term of four years ending September 30, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Corinne 13. Gott
September 27, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Human Services Advisory Board.
~ ~,~ ~. ~,~,Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of September, 2004, CORINNE B.
GOTT was appointed as a member of the Human Services Advisory Board, for a
term ending September 30, 2008.
Given under my hand and the Seal of the City of Roanoke this twenty-
seventh day of September, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Corinne B. Gott, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
L:\CLERK~DATA\CKEWI\oath and leaving serviee~Hurnan Services Advisory Board\Corinne Gott oath letter2.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 5, 2004
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Clarence Hall
Dr. Cheri W. Hartman
Mr. Louis O. Brown
Ms. Gall Burress
Ladies and Gentlemen:
You were previously advised that on September 7, 2004, the Members of
Roanoke Council adopted Ordinance No. 36840-090704 consolidating the
functions, powers and duties of the Human Resources Advisory Board and the
Human Services Committee to form the Human Services Advisory Board.
Please disregard my letter dated September 29, 2004, thanking you for your
service as a Member of the Human Resources Advisory Board. You will continue
to serve as members of the newly formed Human Services Advisory Board until
your respective terms of office expire.
I apologize for any confusion that the previous correspondence might have
caused.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
L:\CLERK\DATA\CKEWI\agenda correspondence 04\Sept 2004~human resources committee.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 10, 2004
File #24-318
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36840-090704 amending Section §2-297 of
the Code of the City of Roanoke (1979), as amended, abolishing the Human Services
Committee; consolidating the functions, powers and duties of the former Committee
with those of the Advisory Board; and changing the name of the Advisory Board.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
Deputy City Clerk
SMM:ew
Attachment
Darlene L. Burcham
September. 10, 2004
Page 2
pc:
The Honorable Robert P. Doherty, Chief Judge, Twenty-Third Judicial Circuit of
Virg~ma
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgm~a
The Honorable Clifford R. Weckstein,Judge, Twenty-Third Judicial Circuit of
Virg~ma
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virg~ma
The Honorable
Virgmla
The Honorable
Virg~ma
The Honorable
The Honorable
The Honorable
The Honorable
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of
James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi,Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, 210 First Street, S.W., Roanoke, Virginia
2401!
Ronald S. AIbright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36840-090704.
AN ORDINANCE amending {}2-297, Established; repealing §2-301, Human services
committee, of Article XIV, Boards, Authorities, Commissions and Committees, and
amending {}17-20, Functions, powers and duties, of Article II, Advisory of Board of Human
Resources, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as
amended, abolishing the Human Services Committee; consolidating the functions, powers
and duties of the former Committee with those of the Advisory Board; changing the name of
the Advisory Board; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
2. Section 2-297, Established, Article II, Authorities, Boards, Commissions and
Committees, Chapter 2, Administration, of the Code of the City of Roanoke, 1979, as
amended, is hereby amended by the elimination of the Human Services Committee, a
permanent committee of City Council, and shall read and provide as follows:
§2-297. Established.
There are hereby established the following permanent
committees of the council:
H:~,/IFeAS URES~o.amhumanscrv/c~*committe~.doc
(1) Audit committee.
(2) ~'"'~-~* ~"'~ ~'~"":
(3) ""*~'
Cl.; .........................
(5) '-': .... *-~-* ....
(4-) (2.) Personnel committee.
(3)Legislative committee.
1. Section 2-301, Human services committee, of Article II, Authorities, Boards,
Commissions and Committees, of Chapter 2, Administration, Code of the City of Roanoke
(1979), as amended, is hereby repealed in its entirety.
§2 301. tx ......... : .......:~*~
c ....... ; mana er ...................
3. Section 17-20, Functions, powers and duties, of Article II, Advisory Board of
Human Resources, of Chapter 2, Administration, is hereby amended by consolidation of
the former Human Services Committee along with its powers and duties with those of the
Human Resources Advisory Board; changing the name of the Advisory Board, and shall
read and provide as follows:
H AMEAS URES~o-amhumanscrvic~scommitt*e.doc
ARTICLE II. ^nxrmrmv r~r~ ^r,n rm trrr~,~^xT vr~er~Trvr'tvc
HUMAN SERVICES ADVISORY BOARD
§ 17-20. Functions, powers and duties.
(a) The board shall serve in an advisory capacity to the director of
human services with respect to the duties and functions imposed upon the
director as the local board of social services.
(b) The powers and duties of the board shall be as follows:
(1)
To interest itself in all matters pertaining to the
social welfare of the people of the city.
(2)
To monitor the formulation and implementation
of social welfare programs in the city.
(3)
To meet with the director of human services at
least four (4) times a year for the purpose of
making recommendations on policy matters
concerning the department of human services.
To review applications or requests for .funding
made to the city by private social services
agencies; to advise the council as to the merits of
funding the programs of such agencies; to
recommend an allocation of funding to such
agencies; and to monitor and evaluate the
programs of such agencies.
(4) (5) To make an annual report to the city council,
concurrent with the budget presentation of the
department of human services, concerning the
administration of the public welfare program.
(--5)(6) To submit to the city council, from time to time,
other rePorts that the board deems appropriate.
3. Pursuant to Chapter 12 of the Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
"-~ Zt~lf City Clerk.
H;'~VlEAS URE$'o-amhumanservic~scommitt~.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~yWeb: www.roanokegov.com
September 7, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject:
Combination of Human
Resources Advisory Board
and Human Services
Committee
Background:
Section 17-14 of the Code of the City of Roanoke (1979) requires that a
Human Resources Advisory Board be established to interest itself in matters
pertaining to the public local Social Services Department and to monitor the
formulation and implementation of public assistance and social services
programs. The Human Resources Advisory Board is also required by State
statute.
Section 2-301 of the Code of the City of Roanoke (1979) establishes the
Human Services Committee which is designed to make recommendations to
City Council regarding the distribution of City Human Services funds to local
charitable organizations.
The Human Resources Advisory Board meeting has not been well attended by
the members in recent years. The purpose of the Advisory Board has been
unclear, and the activities of the Department of Social Services are so tightly
regulated that the responsibilities of the Advisory Board are very limited.
The Human Services Committee is active from January through April each year
to make recommendations for distribution of the City Human Services funds.
Mayor Harris and Members of Council
September 7, 2004
Page 2
Combining the two committees into one nine member Board, to be named the
Human Services Advisory Board, would be more effective and would fulfill the
purpose and duties of both the Human Resources Advisory Board and the
Human Services Committee. It would also meet the requirements of the Code
of Virginia. Membership of the Human Services Advisory Board would consist
of the current active members of the Human Resources Advisory Board and the
Human Services Committee.
Recommendation:
Repeal Section 2-301 of the Code of the City of Roanoke (1979) to eliminate
the Human Services Committee and making amendments to Section 17-14 of
the Code of the City of Roanoke (1979) to rename the Human Resources
Advisory Board, as the Human Services Advisory Board and add the duties of
the Human Services Committee to the duties of the Human Services Advisory
Board.
Appoint the following members of the Human Services Committee to the
Human Services Advisory Board for terms of two years: Pam Kestner-
Chappelear, and Frank Feather, to appointments of three years: H. Clark
Curtis, to appointments of four years: Randy Leftwich. Appoint Corinne Gott as
a new member to the Human Services Advisory Board for a term of four years.
Respectfully submitted,
City Manager
DLB/tem
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Jane R. Conlin, Director of Human/Social Services
Rolanda B. Russell, Assistant City Manager for Community Development
CM04-00160
JESSE A. HALL
Director of Finance
email: jesse_hall~ci.manoke.va.us
September 7, 2004
CITY OF ROANOIO*
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff Council Member
Dear Mayor Harris and Members of City Council:
Subject:
July Financial Report
This financial report covers the first month of fiscal year 2005. The first quarter of the year
is difficult to analyze due to the relatively small volume of activity which occurs within the
early months. Additionally, the accrual of certain revenues and expenditures into the prior
year, and accompanying accounting reversal, causes some categories to have very small or
even negative balances in the early months of fiscal year 2005 until current year activity
exceeds the impact of the reversals. The following narrative provides commentary on the
significant events of this first fiscal month.
Revenues
Revenues for July 2004 increased 6.74% compared to FY04, but they are negative in total
and in several of the individual categories, due to our practice of accrual of some amounts
to the prior year. Some revenues, whether positive or negative in balance, have variances
from the prior year. Comments on these variances are as follows:
Genera/Property Taxes declined in fiscal year 2005 as fewer collections of personal property
and delinquent real estate took place in July.
Other Loca/ Taxes increased in fiscal year 2005 due to earlier collection of the electric utility
tax from AEP.
Permits, Fees andlicenses increased due to growth in building permits. The permit fee paid
on the Patrick Henry High School project primarily accounts for the increase.
Revenue from the use of Money and Property declined when the first quarterly billing for the
rental of space by the health department was made later in FY05 than in FY04.
Grants in Aid Commonwealth declined due to a timing difference in funding from the
Commonwealth for administrative costs of the Social Services department.
Honorable Mayor and Members of Council
September 7, 2004
Page 2
Exoenditures
The FY05 expenditure budget includes funding of nearly $1.8 million to cover contracts and
purchase orders made during FY04 but not paid by the end of that year. City Council
approved re-appropriation of this funding when adopting the General Fund budget in May.
General Fund expenditures of all departments are affected by the fact that City employees
received an average pay raise of 3.0% on July ], 2004. Also, July 2003 included three
payrolls while July 2004 included only two. Other than these items which affect most
categories of expenditures, variances between FY04 and FY05 are addressed as follows:
Public Safety costs decreased slightly as the net effect of three payrolls in the prior year, and
the contract for Jail medical services being encumbered earlier in the current year than prior
year.
Public l~/orl~$ costs declined in the Paving Program because the paving contract was
encumbered later in the current year than last year. For the year as a whole, expenditures
for paving are expected to increase.
flea/th an~l l~/e/fare obligations to the Health Department, Mental Health, and TAP were
encumbered by July of last year, but have not yet been encumbered this year, causing this
category to decline thus far due to this timing difference.
iVondepartmentalexpenditures increased due to increased transfers to several funds of the
City. Funding to the GRTC is being made in two semi-annual payments in FY05 rather than
quarterly to provide greater cash flow to GRTC. Funding has been transferred to the
Department of Technology Fund for the financial system replacement which is to be
implemented July I, 2005. A transfer has also been made in FY05 for the Civic Center seat
replacement project.
Sincerely,
Jesse A. Hall
Director of Finance
JAH:ca
Attachments
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July I - July 31 July I - July 31
Revenue Source 2003-2004 2004-2005
General Property Taxes $ (115,947) $ (330,744)
Off, er Local Taxes (1,507,192) (1,009,683)
Permits, Fees and Licenses 89,766 133,782
Fines and Forfeitures 100,764 109,766
Revenue from Use of Money and Property 58,535 15,782
Grants-in-Aid Commonwealth (1,405,517) (1,653,403)
Grants-in-Aid Federal Government
Charges for Services 693,355 776,410
Miscellaneous Revenue 44,357 57,693
Internal Services (39~020) (40~247t
Total $ (210801899) $ {11940~644)
Current Fiscal Year
Percent of
Revised Revenue
Percentage Revenue Estimate
of Change Estimates Received
-185.25 % $ 87,491,000 -0.38%
33.01% 62,631,000 -1.61%
49.03 % 1,112,000 12.03%
8.93 % 1,321,000 8.31%
-73.04 % 735,000 2.15%
-17.64 % 47,287,000 -350%
0.00 % 34,000 0.00%
11.98 % 8,120,000 9.56%
30.07 % 327,608 17.61%
-3.14 % 2~730,000 -1.47%
6.74% $ 211r7881608 -0.92%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Genera~ Government
Judicial Administration
Public Safety
Public Works
Health and WeJfare
Parks, Recreation and
Cultural 683,290
Community Development 930,128
Transfer to Debt Service
Fund 5,839,424
Transfer to School Fund 4,074,121
Nondepartmental 752,588
Total $ 2810851134
Year to Date for the Period Current Fiscal Year
Percent of
July I - July 31 July 1 - July 31 Percentage Unencumbered Revised Budget
2003-2004 2004-2005 of Change Balance Appropriations Obligated
$ 1,311,741 1,109,789 -15.40 % $ 10,546,515 $ 11,656,304 9.52%
526,172 445,849 -15.27 % 6,485,718 6,931,567 6.43%
5,776,634 5,692,930 -1.45 % 46,524,326 52,217,256 10,90%
4,908,988 2,485,474 -49.37 % 23,127,535 25,613,009 9.70%
3,282,048 1,671,093 -49.08 % 28,414,315 30,085,408 5.55%
517,905 -24.20 % 4,807,069 5,324,974 9.73%
853,631 -8.22 % 4,964,374 5,818,005 14.67%
5,193,950 -11.05 % 9,689,341 14,883,291 34.90%
4,324,160 6.14 % 47,565,766 51,889,926 833%
1~100,374 46.21% 8~055,432 9,155~806 12.02%
2313951155 -16.70 % $ 19011801391 $ 213t$75r$46 10.95%
CITY OF ROANOKE, VIRGINIA
CiViC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 2004
FY 2005
FY 2004
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
$ 18,075
2,201
871
90
1,927
34
1,632
217
(114,841)
(36,813)
2,500
(94,036)
(60)
(132,355)
8,178
(113,409)
(57,392)
(4,260)
Total Operating Revenues
25,047 (542,488)
Operating Expenses
Personal Services
Operating Expenses
Depreciation
141,309 199,191
28,962 (38,540)
39,887 43,969
Total Operating Expenses
210,158 204,620
(185,111) (747,108)
Operating Loss
Nonoperating Revenues
Interest on Investments
Transfer from General Fund
Miscellaneous
2,037 2,944
42,324
872 349
Total Nonoperating Revenues
45,233 3,293
Net Loss
$ (139,878) $ (743,815)
Note: Some FY04 balances are negative due to the reversal of prior year accruals where collections
of revenues or payments of expenses related to the accrued amounts had not yet occurred. In FY05,
event dose-out is occurring in a more timely manner, resulting in positive account balances.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 2004
Operating Revenues
FY 2005
FY 2004
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Salem Avenue Surface Lot
Bullitt Avenue Lot
Church Avenue Lot
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
38,668
43,687
19,989
51,652
30,685
8,320
8,097
6,595
5,206
3,675
6,641
3,800
227,015
68,102
50,887
118,989
108,026
2,369
(26,871)
(24,502)
83,524
33,917
38,217
21,878
40,583
35,161
4,990
8,333
5,429
3,121
330
6,166
4,050
202,175
71,275
45,304
116,579
85,596
(47,572)
(47,572)
$ 38,024
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 2004
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31,2004.
BALANCE AT BALANCE AT BALANCE AT
FUND JUN 30, 2004 RECEIPTS DISBURSEMENTS JUL 31, 2004 JUL 31, 2003
GENERAL $3,710,483.24 $12,016,833.03 $12,479,054.15 $3,248,262.12 $7,835,578.27
WATER 5,186,408.29 580,497.41 4,520,522.73 1,246,382.97 2,816,309.17
WATER POLLUTION CONTROL 26,585,688.17 0.00 26,746,716.87 (161,028.70) 8,277,240.12
CIVIC FACILITIES 1,958,741.99 37,812.63 341,150.63 1,655,403.99 1,949,459.32
PARKING 1,424,265.86 224,249.55 587,053.16 1,061,462.25 (2,710,895.26)
CAPITAL PROJECTS 47,580,250.35 4,568,690.79 1,291,935.09 50,857,006.05 52,196,378.27
MARKET BUILDING OPERATIONS 95,892.42 17,625.77 25,727.71 87,790.48 295,632.64
CONFERENCE CENTER 3,771,749.33 3,550.26 5,847.29 3,769,452.30 3,903,415.28
DEBT SERVICE 15,049,741.73 3,249,917.95 11,428,891.85 6,870,767.83 8,761,911.09
DEPT OF TECHNOLOGY 3,701,122.39 1,316,657.57 565,951.72 4,451,828.24 4,005,584.94
FLEET MANAGEMENT 492,363.27 430,792.11 1,216,454.60 (293,299.22) 1,360,611.29
PAYROLL (5,904,283.03) 9,975,201.97 13,325,391.16 (9,254,472.22) (12,259,141.59)
RISK MANAGEMENT 12,382,112.33 906,671.23 1,021,667.70 12,267,115.86 11,990,326.32
PENSION 397,62912 477,266.93 18,595.60 856,306.48 938,659.42
SCHOOL FUND 6,180,455.32 5,244,127.16 7,153,007.35 4,271,576.13 7,697,764.01
SCHOOL CAPITAL PROJECTS 4,931,545.90 7,231.00 568,027.61 4,370,749.29 8,437,379.96
SCHOOL FOOD SERVICE (132,577.28) 528,454.11 209,348.81 186,528.02 462,541.84
FDETC 1,104.27 1.67 547.00 558.94 41,982.72
GRANT 466,455.44 1,002,797.98 681,563.41 787,690.01 85,917.80
TOTAL
$127,879,149.11 $40,588,379.12 $82,187,454.44 $86,280,073.79 $106,086,655.61
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31,2004.
THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA RESOURCE AUTHORITY
TOTAL
$8,491.20
1,182,438.82
8,500,000.00
22,063,223.60
10,494,640.80
3,000,000.00
15,483,038.89
25,548,240.48
0.00
$86,280,073.79
AUGUST 24, 2004
E~LYN V~ POWERS, TREASURER
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE MONTH ENDED JULY 31, 2004
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2005
FY 2004
$ 117,117 $ 106,772
(7,012,131
(45,817
(7,057,948
(99,139
(6,958,809
$ (6,841,692
207,462
(150,018)
57,444
(101,270)
158,714
$ 265,486
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance July 31
$ 1,666,019
3,596
1,669,615
(8,511,307)
306,925,352
$298,414,045
$ 1,470,935
(9,913)
1,461,022
(1,195,536)
283,983,057
$282,787,521
Note: Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end
financial reporting purposes.
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JULY 31, 2004
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
FY 2005
$ 854,160
299,242,297
14,218
6,531
$ 300,117,206
$ 1,667,541
35,620
1,703,161
306,925,352
(8,511,307)
298,414,045
$ 300,117,206
FY 2004
$ 938,559
283,079,554
234,305
6,150
$ 284,258,568
$ 1,471,012
35
1,471,047
283,983,057
(1,195,536)
282,787,521
$ 284,258,568
6
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) $53-2541
Fax: (540) 853-1145
E-mail: clerk(~¢i.roanoke.va.us
September 10, 2004
File #60-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Kathy G. Stockburger, Chair
Roanoke City School Board
2506 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Stockburger:
I am enclosing copy of Ordinance No. 36841-052004 appropriating funds for
equipment from the Capital Maintenance and Equipment Replacement Program
(CMERP), and amending and reordaining certain sections of the 2004-2005 General
and School Funds Appropriations, in the amount of $1,139,814.00.
The abovereferenced measurewas adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004, and is in full
force and effect upon its passage.
Sincerely,
5tephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
Kathy G. Stockburger
September :tO, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Acting Director, Office of Management and Budget
Doris Ennis, Acting Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13:t45,
Roanoke, Virginia 24031
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 2004.
No. 36841-090704.
AN ORDINANCE to appropriate funding for equipment from the Capital
Maintenance and Equipment Replacement Program (CMERP), amending and reordaining
certain sections of the 2004-2005 General and School Funds Appropriations and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections
of the 2004-2005 General and School Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to School Fund-CMERP
Fund Balance
Reserved for CMERP - School
School Fund
Appropriations
Books and Subscriptions
Replacement - Data Processing Equipment
Additional - Machinery and Equipment
Additional ~ Furniture and Fixtures
Additional - Other Capital Outlays
Replacement - Other Capital Outlays
Revenues
Transfer From General Fund-CMERP
Fund Balance
Reserved for CMERP- Schools
001-250-9310-9532
$ 435,460
001-3324 (435,460)
030-065-6006-6100-0613
030-065-6006-6302-0806
030-065-6006-6315-0821
030-065-6006-6681-0822
030-065-6006-6896-0829
030-065-6006-6896-0809
030-060-6000~1356
030-3324
612,125
1,687
168,423
1,042
31,235
325,302
435,460
(7O4,354)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ City Clerk.
.~j~ Kathy G. Stockburger, Chairman Gloria P. Manns
Robert J. Sparrow, Vice Chairman Alvin L. Nosh
William H. Lindsey Courtney A. Penn
/,.-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
David B. Trinkle, M.D.
Doris N. Ennis, Acting Superintendent
Cindy H. Lee, Clerk of the Board
September 7, 2004
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on August :~0, the Board
respectfully requests City Council to approve $1,:~39,814.00 from the 2004-05 Capital
Fiaintenance and Equipment Replacement Fund to fund textbook adoptions,
administrative technology equipment, surveillance equipment, furniture replacement, a
modular building, facility improvements, and the repair of a roof.
Thank you for your approval of this request.
Sincerely,
re
CC;
Firs. Kathy G. Stockburger
Mrs. Doris N. Ennis
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Paul Workman (with accounting details)
Discovering the Wealth in All Children
JESSE A. HALL
Director of Finance
cmail: j cs se_hall~ci.roanoke.va.us
September 7, 2004
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853 -2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawver~ci.roanoke.va.us
The Honorable C. Nelson Harris, Mayor
The Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Sherman P. Lea, Council Member
The Honorable Brenda L. McDaniel, Council Member
The Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
As a result of the official School Board action at its meeting on August 10, the Board
respectfully requests City Council to approve $1,139,814 from the 2004-05 Capital
Maintenance and Equipment Replacement Fund to fund textbook adoptions,
administrative technology equipment, surveillance equipment, furniture, replacement, a
modular building, facility improvements, and the repair of a roof.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined above.
Sincerely,
Jesse A. Hall
Director of Finance
Attachment
JAH/pac
C;
Dadene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Doris N. Ennis, Acting Superintendent of City Schools
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 10, 2004
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 2324!
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 36842-090203 designating The Honorable
M. Rupert Cutler, Council Member, as Voting Delegate and The Honorable
Sherman P. Lea, Council Member, as Alternate Voting Delegate for the Annual
Business Session and meetings of the Urban Section of the Virginia Municipal
League, and designating George C. Snead, Jr., Assistant City Manager, as Staff
Assistant for any meetings of the Urban Section of the Virginia Municipal League to
be held on October 3-5, 2004, in Alexandria, Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
pc:
The HonorableM. Rupert Cutler, Council Member
The Honorable Sherman P. Lea, Council Member
Darlene L. Burcham, City Manager
George C. Snead,Jr., Assistant City Manager for Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36842-090704.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for
the Annual Business Session and meetings of the Urban Section of the Virginia Municipal
League and designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the Annual Business Session of the Virginia Municipal League to be held
during the League's 2004 Annual Conference scheduled for October 3 - 5, 2004, in
Alexandria, Virginia, and for any meetings of the Urban Section held in conjunction with the
Annual Conference of the League, The Honorable M. Rupert Cutler, Council Member, is
hereby designated Voting Delegate, and The Honorable Sherman P. Lea, Council Member,
is hereby designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to be
held in conjunction with the League's 2004 Annual Conference, George C. Snead, Assistant
City Manager for Operations, shall be designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any forms required by the
Virginia Municipal League for designation of Voting Delegate, Alternate Voting Delegate
and Staff Assistant and to forward such forms to the League.
H:/MEASURE S/R-VMLVO. 04
ATTEST:
"~City Clerk.
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Alexandria, Virginia
Tuesday, October 5, 2005
Voting Delegate:
Name The Honorable M.
Title Council Member
Rupert Cutler
Locality Roanoke, Virginia
Alternate Voting Delegate:
Name The Honorable Sherman P. Lea
Title Council Member
Locality Roanoke, Virginia
Certified by:
Title
toc~ityRoanoke, Virginia
Stephanie M. Moon~ CMC
Deputy City Clerk
Return by September 24,2004 to:
V~giniaMunicipalLeague
P.O. Box 12164
Richmond, V~ginia 23241
ATTACHMENT A
NOTE: This form is to be retumed by localities over 35,000 population. Please return to VML
by September 24, 2004.
UILBAN SECTION: DELEGATES, ALTERNATES AND STAFF ASSISTANTS
LOCALITY catv nf Rn~nnko~ Roanoke. Virginia
(PLEASE TYPE)
iNFORMATION SUPPLIED BY Stephanie M. Moon,
CMC
VOTING DELEGATE
NAME The Honorable M. Rupert Cutler TITLE Council Member
Noel C. Taylor Municipal Building
AX)DRESS215 Church Avenue, S. W., Room 456, Roanoke, Virginia
TELEPHONE: BUSINESS (540) 853-2541 HOME
ALTERNATE VOTING DELEGATE
N/MMEThe Honorah]e Sherman P. Lea TITLE Council Member
Noel C. Taylor Municipal Building
ADDRESS 215 Church Avenue. S. W.. Room 456. Roanoke. Virginia
TELEPHONE: BUSINESS (540) 853-2541 HOME
STAFF ASSISTANT
NPdVlE C. enrga C- ~n,~,qrl: .Ir_ TITLE Assistant City Manager
Noel C. Taylor Municipal Building
ADDRESS 215 Church Avomm: S. W.~ Room 364. Roanokm. Virginia
TELEPHONE: BUSINESS (540) 853-2333 HOME
TITLE Deputy City Clerk
24011-1536
24011-1536
24011
This form must be returned by 5:00 p.m. September 24, 2004 to:
Virginia MunicipalLeague
P. O. Box 12164
Pdchmond, VA23241
Or Fax:804/343-3758
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOI<t,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.v~us
STEPHANIE M, MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 10, 2004
File #132-228
Donald J. Borut
Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D.C. 20004-1763
Dear Mr. Borut:
I am enclosing copy of Resolution No. 36843-090704 designating The Honorable
Sherman P. Lea, Council Member, as Voting Delegate and The Honorable Brian J.
Wishneff, Council Member, as Alternate Voting Delegate for the Annual Business
Meeting of the National League of Cities to be held Saturday, December 4, 2004 in
Indianapolis, Indiana, and any Business Meetings in connection with the Conference.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 2004.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
pc:
The Honorable Sherman P. Lea, Council Member
The Honorable Brian J. Wishneff, Council Member
Darlene L. Burcham, City Manager
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 2004.
No. 36843-090704.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for
the Annual Business Meeting of the National League of Cities.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the National League of Cities Conference to be held on Saturday,
December 4, 2004, in Indianapolis, Indiana, and any Business Meetings in connection with
such Conference, The Honorable Sherman P. Lea, Council Member, is hereby designated
Voting Delegate, and The Honorable Brian J. Wishneff, Council Member, is hereby
designated Alternate Voting Delegate on behalf of the City of Roanoke, Virginia.
2. Mary F. Parker, City Clerk, is directed to take any action required by the
National League of Cities with respect to certification of the City's official Voting Delegate
and Alternate Voting Delegate.
ATTEST:
-~,~ City Clerk.
NATIONAL LEAGUE OF CITIES · CREDENTIALS FORM
2004 CONGRESS OF CITIES ' INDIANAPOLIS, INDIANA
Each direct member city of NLC is entitled to cast from one to 20 votes, based upon the city's population per the 2000 census, through
its designated voting delegate at the Annual Business Meeting. Please indicate below your city and state, voting delegate and/or
alternate(s), and sign and date the credentials form. Mail the form to NLC in the enclosed pre-addressed return envelope.
The official voting delegate and/or alternate(s) for the city/town of
VOTING DELEGATE:
1.The Honorable Sherman P. Lea NAME
Council Member
TITLE
ALTERNATE VOTING DELEGATE(S):
Roanoke. Virminia
FOR OFFICE USE ONLY
(DO NOT WRITE IN THIS SPACE)
Vo~ng card issued to:
(Signature)
are:
2. The Honorable Brian J. Wishneff
Council Member
NAME TITLE
NAME TITLE
Title: Deputy City Clerk 'Date:~ September 17, 2004
ICit~ Code:
Vote(s):
For Office Use Only (Do Not Write in this Space)
Return to Chair, Credentials Committee
National League of Cities
1301 Pennsylvania Ave.. N.W., Suite 550
Washington. D.C. 20004
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September i4, 2004
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #1-I5-38-83-280
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were reappointed as City Attorney of the City
of Roanoke, for a term of two years commencing October 1, 2004, and ending
September 30, 2006.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 2004.
Sincerely,
~tephanie M. M~oc~n,~C'MCi~
Deputy City Clerk
SMM:ew
N:~CKEWl~oath and leaving service\Qualifications Council Appointed Officers\qualification oaths.doc
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, WILLIAM M. HACKWORTH was reappointed as City Attorney of the City of
Roanoke, for a term of two years commencing October 1, 2004, and ending
September 30, 2006.
Given under my hand and the Seal of the City of Roanoke this fourteenth
day of September, 2004.
Deputy City Clerk [
N:\CKEWl\oath and leaving service\Qualifications Council Appointed Officers\qualification oaths.doc
CITY OF ROANOKE
Office of the City Clerk
Mary P. Parker, CMC
City Clerk
September 14, 2004
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #1-15-38-83-280
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were reappointed as Director of Finance of
the City of Roanoke, for a term of two years commencing October 1, 2004, and
ending September 30, 2006.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 2004.
Sincerely,
Stephanie M. Moon, CMC /
Deputy City Clerk
SMM:ew
N:\CKEWl~oath and leaving service\Qualifications Council Appointed Officers\qualification oaths.doc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, JESSE A. HALL was reappointed as Director of Finance of the City of
Roanoke, for a term of two years commencing October 1, 2004, and ending
September 30, 2006.
Given under my hand and the Seal of the City of Roanoke this fourteenth
day of September, 2004.
ity Clerk J
N:\CKEWl\oath and leaving service\Qualifications Council Appointed Officers\qualification oaths.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 14, 2004
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #1-15-38-83-280
Troy A. Harmon
Municipal Auditor
Roanoke, Virginia
Dear Mr. Harmon:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were reappointed as Municipal Auditor of the
City of Roanoke, for a term of two years commencing October 1, 2004, and
ending September 30,2006.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 2004.
Sincerely,
Deputy City Clerk
SMM:ew
N:\CKEWl\oath and leaving se~/ice\Qualificaflons Council Appointed Officers'qualification oaths,doc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, TROY A. HARMON was reappointed as Municipal Auditor of the City of
Roanoke, for a term of two years commencing October l, 2004, and ending
September 30, 2006.
Given under my hand and the Seal of the City of Roanoke this fourteenth
day of September, 2004.
N;tCKEWl\oath and leaving service\Qualifications Council Appointed Officers\qualification oaths.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 14, 2004
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
File #1-15-38-83-280
Mary F. Parker
City Clerk
Roanoke, Virginia
Dear Ms. Parker:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were reappointed as City Clerk of the City of
Roanoke, for a term of two years commencing October 1, 2004, and ending
September 30, 2006.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke.
Please return one copy of the Oath of Office to the undersigned no later than
September 30, 2004.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
N:\CKEWl~oath and leaving service~Qualifications Council Appointed Officers~qualiflcaflon oaths.doc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, MARY F. PARKER was reappointed as City Clerk of the City of Roanoke,
for a term of two years commencing October 1, 2004, and ending September
30, 2006.
Given under my hand and the Seal of the City of Roanoke this fourteenth
day of September, 2004.
N:\CKEWl~oath and leaving service~Qualifica§ons Council Appointed Officers\qualification oaths.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 17, 2004
File #15-110-323
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Lauren D. Saunders
3514 River Birch Lane, S. E.
Roanoke, Virginia 24014
Dear Ms. Saunders:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Roanoke
Public Library Board, for a term ending June 30, 2007.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Public Library Board.
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosures
pc:
Stanley G. Breakell, Vice Chair, Roanoke Public Library Board,
3256 Allendale Street, S. W., Roanoke, Virginia 24014
Sheila S. Umberger, Acting Director, Roanoke City Library
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, Lauren D. Saunders was appointed as a member of the Roanoke Public
Library Board, for a term ending June 30, 2007.
Given under my hand and the
seventeenth day of September, 2004.
Seal of the City of Roanoke this
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: {540) 853-1145
E-mail: clerk@ci.roanoke.va.us
September 17, 2004
File #15-110-323
STEPHANIE M. MOON
Deputy City Cleric
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Owen C. Schultz
1914 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Schultz:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Roanoke
Public Library Board, for a term ending June 30, 2007.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a member
of the Roanoke Public Library Board.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosures
pc:
Stanley G. Breakell, Vice Chair, Roanoke Public Library Board,
3256 Allendale Street, S. W., Roanoke, Virginia 24014
Sheila S. Umberger, Acting Director, Roanoke City Library
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, OWEN C. SCHULTZ was appointed as a member of the Roanoke Public
Library Board, for a term ending June 30, 2007.
Given under my hand and
seventeenth day of September, 2004.
the Seal of the City of Roanoke this
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
September 17, 2004
File #15-110-304
STEPHANIE M. MOON
Deputy City Clerk
SHEII~t N. HARTMAN
Assistant City Clerk
Ms. JoAnn Edmunds
2111 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Edmunds:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Youth
Services Board, for a term ending May 31, 2006.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
Sincerely,
Deputy City Clerk
SMM:ew
Enclosures
pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, JOANN EDMUNDS was appointed as a member of the Youth Services
Citizen Board, for a term ending May 31, 2006.
Given under my hand and the
seventeenth day of September, 2004.
Seal of the City of Roanoke this
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
September 17, 2004
File #15-110-304
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Sherman P. Lea, Jr.
3773 Norway Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Lea:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Youth
Services Board, for a term ending May 31, 2006.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
Deputy City Clerk
SMM:ew
Enclosures
pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, SHERMAN P. LEA, JR. was appointed as a member of the Youth Services
Citizen Board, for a term ending May 31, 2006.
Given under my hand and the Seal of the City of Roanoke this
seventeenth day of September, 2004.
~ity Clerk~
. MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 17, 2004
File #15-67-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. llARTMAN
Assistant City Clerk
Mr. Roger B. Holnback
2302 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Holnback:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Parks and
Recreation Advisory Board, for a term ending March 31, 2007.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Parks and Recreation Advisory Board.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosures
pc:
Steven C. Buschor, Director, Parks and Recreation
Carl H. Kopitzke, Vice-Chair, Parks and Recreation Advisory Board,
2314 Martin Lane, S. W., Roanoke, Virginia 24015
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, Roger B. Holnback was appointed as a member of the Parks and
Recreation Advisory Board, for a term ending March 31, 2007.
Given under my hand and the
seventeenth day of September, 2004.
Seal of the City of Roanoke this
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 22, 2004
Daphne Jamison, Chair
Blue Ridge Soil and Water
Conservation Board
1297 State Street
Rocky Mount, Virginia 24151 -2284
Dear Ms. Jamison
The Council of the City of Roanoke wishes to submit the following names for
appointment to the Blue Ridge Soil and Water Conservation District Board of
Directors:
Broaddus C. Fitzpatrick
I 16 - 27th Street, S. E.
Roanoke, Virginia 24014
(540) 343-5508
John P. Bradshaw, Jr.
3132 Burnleigh Road, S. W.
Roanoke, Virginia
(540) 342-3073
Please let me know if the appointments are confirmed and the terms of office
assigned to th~ above referenced nominees.
K:La. gcnda.04~lu¢ Ridge Soil and Water Conservation Appointments.doc
Daphne Jamison
September 22, 2004
Page 2
With kindest regards, I am
MFP:sm
Sincerely,
Mary F. Parker, CMC
City Clerk
pc:
Joseph H. Maroon, Director, Department of Conservation and Recreation
203 Governor Street, Suite 302, Richmond, Virginia 23219-2010
Mark B. Meador, Department of Conservation and Recreation, 203
Governor Street, Suite 302, Richmond, Virginia 23219-2010
Barry Hughes, Department of Conservation and Recreation, 203 Governor
Street, Suite 302, Richmond, Virginia 23219-2010
Mr. Broaddus C. Fitzpatrick, 116 - 27th Street, S. E., Roanoke, Virginia
24014
Mr. John P. Bradshaw, Jr., 3132 Burnleigh Road, S. W., Roanoke, Virginia
24014
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
K:kA. genda.04kBlu¢ Ridge Soil and Water Conservation Appointrr~nts.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 17, 2004
File #15-110-448
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Atthea L. Pilkington
2905 Courtland Road, N. W.
Roanoke, Virginia 24012
Dear Ms. Pilkington:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Joseph A. Schupp, for a
term ending June 30, 2006.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Neighborhood Advocates.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosures
pc:
Carl D. Cooper, Chair, Roanoke Neighborhood Advocates,
3601 Round Hill Avenue, N.W.,Roanoke, Virginia 24012
Robert A. Clement, Jr., Roanoke Neighborhood
Neighborhood Development Specialist
Partnership,
COMMONWEALTH OF VIRGINIA)
CITY OF ROANOKE )
) To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the seventh day of September,
2004, ALTHEA L. PILKINGTON was appointed as a member of the Roanoke
Neighborhood Advocates, to fill the unexpired term of Joseph A. Schupp, for a
term ending June 30, 2006.
Given under my hand and
seventeenth day of September, 2004.
the Seal of the City of Roanoke this
Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 17, 2004
File #15-178
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Anita M. Powell
1702 Dunbar Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Powelh
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 7, 2004, you were appointed as a Commissioner of the
Roanoke Redevelopment and Housing Authority, for a term ending August 31,
2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish members of the Roanoke Redevelopment and
Housing Authority with a Financial Disclosure Form. State Code provisions require
that all disclosures must be filed and maintained as a matter of public record for a
period of five years in the Office of the Clerk of the governing body. Please
complete and return the enclosed form to the undersigned prior to assuming the
duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also
enclosing copy of the Virginia Freedom of Information Act.
Ms. Anita M. Powell
September 17, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Commissioner
of the Roanoke Redevelopment and Housing Authority.
Sincerely,
Deputy City Clerk
SMM:ew
Enclosures
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, P.O. Box6459, Roanoke, Virginia 24017-0359
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, Deputy City Deputy Clerk, and as such City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of Council which was held on the seventh day of September, 2004,
ANITA M. POWELL was appointed as a Commissioner of the Roanoke
Redevelopment and Housing Authority, for a term ending August 31, 2008.
Given under my hand and the Seal of the City of Roanoke this seventeenth
day of September, 2004.
Deputy City Clerk