HomeMy WebLinkAboutCouncil Actions 10-18-04McDaniel
36874-101804
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 18, 2004
2:00 P.M.
CITY COUNCIL CHAMBER
AGENOA
1. Call to Order--Roll Call.
The Invocation was delivered by The Reverend John W. Ott, Pastor,
Parkway Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Today's Council meeting will be replayed on Channel 3 on Thursday, October
21,2004, at 7:00 p.m., and Saturday, October 23, 2004, at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL
MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION.
CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED
ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM
456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAIORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER
WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE
COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS
WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE
THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEGOV.COM, TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognizing Mary F. Parker for 30 years of service as City Clerk.
Adopted Resolution No. 36874-101804. (7-0)
File #38-80
Southeast by Design Program Award.
File #80-1 78
Proclamation declaring the week of October 17-23, 2004, as Childhood Lead
Poisoning Prevention Week.
File #3
Proclamation declaring Sunday, October 31, 2004, as Change Your Clock,
Change Your Battery Day.
File #3-70
CONSENT AGENDA
Approved (7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meetings of Council held on Monday, August 16,
2004, and Tuesday, September 7, 2004.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
C-2
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, and to interview
an applicant for a vacancy on the Roanoke Redevelopment and Housing
Authority, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
3
C-3
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss the Citizen of the Year Award,
pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #132-496
C-4
A communication from Council Member Brian J. Wishneff requesting
that Council convene in a Closed Meeting to discuss the performance of a
Council Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #132
C-5
Qualification of the following persons:
Pam Kestner-Chappelear and Frank W. Feather for terms ending
September 30, 2006, and Corinne B. Gott and Randy L. Leftwich for
terms ending September 30, 2008, as members of the Human Services
Advisory Board; and
Lauren D. Saunders and Owen C. Schultz as members of the Roanoke
Public Library Board, for terms ending June 30, 2007.
RECOMMENDED ACTION: Receive and file.
File #110-318-323
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
4
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
Suggested Signage Martin Luther King, Jr. Bridge 5 Minutes
ITEMS RECOMMENDED FOR ACTION:
Acceptance of Bulletproof Vest Partnership Grant funds in the
amount of $37,878.00; and appropriation of funds.
Adopted Budget Ordinance No. 36875-101804 and
Resolution No. 36876-101804. (7-0)
File #5-60-236
Execution of an amendment to the Lease Agreement for office
space in the Commonwealth Building.
Adopted Ordinance No. 36877-101804. (7-0)
File #373-524
Execution of Amendment No. 3 to the Three-Year Bridge
Program Agreements with Hayes, Seay, Mattern and Mattern, Inc.,
and Mattern & Craig, Inc., for parking garage inspection services.
Adopted Resolution Nos. 36878-101804 and 36879-
101804. (7-0)
File #60-553
7. REPORTS OF COMMI'I-FEES:
Request of the Roanoke City School Board for appropriation of funds to
various school accounts; and a report of the Director of Finance
recommending that Council concur in the request. Kenneth S.
Mundy, Jr., Executive Director for Fiscal Services, Spokeperson.
Adopted Budget Ordinance No. 36880-101 804. (7-0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
A resolution expressing appreciation to citizens and employees of the
City of Roanoke in connection with the flood event on September 28,
2004.
Adopted Resolution No. 36881-101804. (7-0)
File #80-184
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Lea expressed opposition to the methadone
clinic proposed to be located on Hershberger Road, N. W.
He called attention to the number of schools in the area and
devaluation of property; therefore, he stated that it is hoped
that representatives of the methadone clinic will meet with
City officials to discuss alternative sites that will be more
appropriate for the facility.
File #76-467
6
Mayor Harris and Council Members Dowe and Wishneff
supported the remarks of Mr. Lea and stated that it is hoped
that the comments of Mr. Lea will create further dialogue
among the affected parties.
File #76-467
Council Member Dowe commended all hockey fans who have
shown their support of hockey as a sport in the Roanoke
Valley.
File #346
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-FERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MA'I-FERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., called attention to
speeding on King Street, N. E., and requested that the City
enforce the speed limit and erect the appropriate signage. He
requested that the City continue to maintain Victory Stadium and
that the Stadium Study Committee vote in favor of renovating
Victory Stadium.
File #5-20-122
Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, commended
the City on its clean up efforts at Victory Stadium following the
flood which occurred as a result of Hurricane Jeanne. He stated
that Victory Stadium has meant a lot to the citizens of Roanoke
and to the economy of downtown Roanoke and erection of the
flood wall is the answer to saving Victory Stadium. He spoke in
support of a downtown trolley system.
File #122
Ms. Helen E. Davis, 35 Patton Avenue, N. E., referred to a recent
visit by Dr. Mindy T. Fullilove, Professor of Public Health,
Columbia University, and author of the book entitled, RootShoc/¢,
How Tearing Up City Neighborhoods Hurts America and What We
Can DoAboutlt. She stated that the book describes root shock
as a dramatic stress reaction that people experience when their
homes are disturbed by redevelopment and details how
Roanoke's destruction of northeast and most of Gainsboro to
build 1-581, the Civic Center and other economic developments
continue to hurt the African-American community. She expressed
concern that Dr. Fullilove was not afforded the appropriate
recognition when she visited the City of Roanoke earlier this year.
File #66-178
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., congratulated the
City Clerk on 30 years of service to the City of Roanoke. She
commended Council Members Lea and Wishneffon their efforts to
save Victory Stadium. She commended Mr. Lea on his comments
regarding the proposed methadone clinic on Hershberger Road.
She also spoke in regard to the briefing on the suggested signage
for the Dr. Martin Luther King, Jr. Bridge which is proposed to be
held in the Council's Conference Room following completion of
the agenda items and advised that it will be a disservice to the
community if the briefing is not televised.
File #76-102-122
12. CITY MANAGER COMMENTS:
The City Manager called attention to leaf mulching which is an
alternative to raking or blowing leaves; however, if citizens
choose to bag or participate in the City's loose leaf collection
program, the schedule for leaf collection will be posted on the
City's website. She asked that citizens be mindful of how leaves
can impact their safety.
File #183
CERTIFICATION OF CLOSED SESSION. (7-0)
Appointed the following persons:
Roanoke Redevelopment and
Housing Authority
File #15-178
Architectural Review Board
File #15-249
James A. Allen and
Monique E. Smith for terms
ending August 31,2008.
Robert N. Richert for a
term ending October 1,2008.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN THE
CITY COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 18, 2004
7.'00 P. bl.
CITY COUNCIL CHAMBER
AGENDA
Call to Order -- Roll Call.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of Americawas led by
Mayor Harris.
Welcome. Mayor Harris.
NOTICE:
The Council meeting will be televised live on RV'FV Channel 3 to be replayed
on Thursday, October 21, 2004, at 7:00 p.m., and Saturday, October 23,
2004, at 4:00 p.m. Council meetings are offered with closed captioning for
the hearing impaired.
10
A. PUBLIC HEARINGS:
Request of Diana M. Aesy that four tracts of land located on Hollins
Road and Georgia Avenue, N.E., identified as Official Tax Nos.
3061113, 3061114, 3061301, and 3061302, be rezoned from LM,
Light Manufacturing District, to CN, Neighborhood Commercial District.
Diana M. Aesy, Spokesperson.
Adopted Ordinance No. 36882-101 804. (7-0)
File #51
Request of Pheasant Ridge Real Estate Holdings, L.L.C., to amend
proffered conditions presently binding upon a tract of land located on
Pheasant Ridge Road, S. W., identified as Official Tax No. 5460124.
Hunter D. Smith, Spokesperson.
Adopted Ordinance No. 36883-101804. (7-0)
File #51
Request of CHS, Inc., that a portion of 22nd Street and Yellow Mountain
Road, S. E., adjacent to property identified as Official Tax No. 4060601,
be permanently vacated, discontinued and closed. David C. Helscher,
Attorney.
Adopted Ordinance No. 36884-101804. (7-0)
File #514
Request of CHS, Inc., that property located on McClanahan Street and
Crystal Spring Avenue, S. W., identified as Official Tax Nos. 1040902
and 1040905, be rezoned from C-1, Office District, to INPUD,
Institutional Planned Unit Development District. Robert B. Manetta,
Attorney.
Adopted Ordinance No. 36885-101 804. (7-0)
File #51
Consideration of previously received applications for Federal funds
made available through the Virginia Department of Transportation for
transportation enhancement projects in Fiscal Year 2004-2005.
Adopted Resolution
101804. (7-0)
File #102-379-422
Nos. 36886-101804 and 36887-
UNFINISHED BUSINESS:
Williamson Road Area Plan as a component of Vision 2001-2020, the
City's Comprehensive Plan. (The matter was tabled by Council on
August 18, 2004.)
Adopted Ordinance No. 36888-101804. (7-0)
File #200-424
OTHER BUSINESS:
Amendment of the City Code to implement certain changes to the City's
Tax Exemption Program for rehabilitated real property.
Action on the ordinance was tabled until the regular meeting
of Council on Monday, November 1, 2004 at 2:00 p.m.
Council requested that the ordinance be revised so as to
apply to commercial/industrial and multi-use property.
File #24-79
D. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS:
cI'rY COUNCIL SETS THIS TIME AS A PRIORI'rY FOR CITIZENS TO BE HEARD.
MA'I-rERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., spoke in support of
appointing a representative to the Stadium Study Committee who
is 30 years of age or younger. He inquired about the condition of
the drainage system at Victory Stadium. He also inquired about
construction of the bridge at Valley View Mall to 1-581 which has
]2
not been completed and suggested that the funds that were
allocated for the new stadium/amphitheater at Orange
Avenue/Williamson Road be used to complete the Valley View
bridge.
File #122-455
Mr. Joe Schupp, 2323 South Jefferson Street, a former member of
the Wildlife Task Force, spoke with regard to implementation of
an archery program. He advised that a recommendation of the
task force included implementation of an urban archery program
using volunteer trained archery hunters to remove excess deer
and a sharp shooting program through the Police Department to
complement the archery program. He spoke in support of the
portion of the recommendation that was implemented regarding
the sharp shooting program, but expressed concern that the
urban archery program was not implemented, and advised that
one component will not work without the other.
File #5-54
Mr. Robert Gravely, 729 Loudon Avenue, N. W., spoke with regard
to housing needs in the City of Roanoke. He called attention to
unsightly litter on Roanoke's streets and referred specifically to
Orange Avenue, Williamson Road, Liberty Road and 10th Street.
File #66-144-1 78
Mr. Rick Williams, 3725 Sunrise Avenue, N. W., spoke in support
of the geographic policing program in the Williamson Road area.
He expressed concern with regard to speeding on Williamson
Road and the fact that Roanoke's judicial system does not take
seriously the situation of a motorist driving 60 miles per hour in a
35 miles per hour zone. When addressing accommodations for
bicyclists, he suggested that bicyclists be consulted and that the
City not rely solely on the advice of those persons who believe
they know what is necessary in terms of making streets safe and
accommodating for bicyclists.
File #5-316-442
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 22, 2004
Dolores A. Moore, MMC, President
Virginia Municipal Clerks Association
City of Chesapeake
306 Cedar Road, 6th Floor
Chesapeake, Virginia 23322
Dear Ms. Moore:
I am enclosing copy of Resolution No. 36874-101804 paying tribute to Mary F. Parker
for 30 years of dedicated service to the Mayor and Members and its citizens as City
Clerk of the City of Roanoke.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, October 18, 2004.
Sincerely,
Deputy City Clerk
/sm
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEII~ N. HARTMAN
Assistant City Clerk
October 22, 2004
Elizabeth H. Kiss, MMC, President
International Institute of Municipal Clerks
East Brunswick Township
One Jean Walling Civic Center Drive
East Brunswick, New Jersey
Dear Ms. Kiss:
I am enclosing copy of Resolution No. 36874-101804 paying tribute to Mary F. Parker
for 30 years of dedicated service to the Mayor and Members and its citizens as City
Clerk of the City of Roanoke.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, October 18, 2004.
Sincerely,
Deputy City Clerk
/sm
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36874-101804.
A RESOLUTION paying tribute to Mary F. Parker for 30 years of dedicated service to the
Mayor and Members of City Council and its citizens as City Clerk of the City of Roanoke.
WHEREAS, Mary F. Parker joined the City in 1965 as a Clerk Typist in the City Clerk's
Office, and during the first decade, she was promoted to various positions;
WHEREAS, on September 16, 1974, she was appointed as the City Clerk of the City of
Roanoke to fill the unexpired term of Virginia L. Shaw, former City Clerk for a term ending
September 30, 1974;
WHEREAS, effective October 1, 1974, she was appointed as the City Clerk of the City of
Roanoke, and has served as the City Clerk for three decades performing all duties of her office in
a professional and competent manner;
WHEREAS, Ms. Parker is a charier member of the Virginia Municipal Clerks
Association, which was formed in 1977; and she is one of 97 active Municipal Clerks from
Virginia who currently hold the designation of "Certified Municipal Clerk."
WHEREAS, Ms. Parker continues to strive to increase the efficiency of the Office of City
Clerk by encouraging continued professional educational training and networking opportunities
through the International Institute of Municipal Clerks and the Virginia Municipal Clerks
Association.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke that:
1. Council adopts this resolution proclaiming October 18, 2004 as Mary F. Parker
Day, recognizing and commending her for thirty years of service as City Clerk of the City of
Roanoke.
2. The Deputy City Clerk is directed to forward an attested copy of this resolution to
the City Clerk, Mary F. Parker, the Virginia Municipal Clerks Association and the International
Institute of Municipal Clerks.
ATTEST:
Deputy City Clerk
IN THE COUNCIL OF THE CITY OF RO~INOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36874-101804.
A RESOLUTIONpaying tribute to Mary F. Parker for 30 years of dedicated service to
the Mayor and Members of City Council and its citizens as City Clerk of the City of Roanoke.
WHEREAS, Mary F. Parker joined the City in 1965 as a Clerk Typist in the City
Clerk's Office, and during the first decade, she was promoted to various positions;
WHEREAS, on September 16, 1974, she was appointed as the City Clerk of the City of
Roanoke to fill the un~rpired term of Virginia L. Shaw, former City Clerk, for a term ending
September 30, 1974;
WHEREAS, effective October 1, 1974, she was appointed as the City Clerk of the City
of Roanoke, and has served as the City Clerk for three decades performing all duties of her
office in a professional and competent manner;
WHEREAS, Ms. Parker is a charter member of the Virginia Municipal Clerks
/lssociation, which was formed in 1977; and she is one of 97 active Municipal Clerks from
Virginia who currently hold the designation of "Certified Municipal Clerk."
WHEREAS, Ms. Parker continues to strive to increase the efficiency of the Office of
City Clerk by encouraging continued professional educational training and networking
opportunities through the International Institute of Municipal Clerks and the Virginia
Municipal Clerks Association.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
L Council adopts this resohttion proclaiming October 18, 2004, as Mary F. Parker
Day, recognizing and commending her for 30 years of service as City Clerk of the City of
Roanoke.
2. The Deputy City Clerk is directed to forward an attested copy of this resolution
to the City Clerk, Mary F. Parker, the Virginia Municipal Clerks Association, and the
International Institute of Municipal Clerks.
ATTEST:
Stephanie M. Moon
Deputy City Clerk
APPROVED
C. Nelson Harris
Mayor
October 18, 2004 City Council meeting
Dr. Rupert Cutler Comments on Southeast By Design
When we launched the Southeast By Design pilot project about three years
ago, we had no idea that the project would be selected as a winning entry for
the Virginia Municipal League 2004 Achievement Awards Competition.
"Southeast ... By Design" was judged best project or program in the category
for localities with populations of more than 90,000.
The award was presented at a banquet on Oct. 5, during VML's annual
conference in Alexandria. The winmng entries were featured in the
September issue of "Virginia Town & City" magazine. "Southeast ... By Design"
initiatives included planning, community involvement and outreach, housing,
public safety and community services, traffic calming/gateway improvement
and commercial facade improvements.
As some of you know, the Southeast community was selected for
revitalization because it had housing in need of repair and a committed
group of residents. Today, we are seeing a dramatic change. Dilapidated
houses have been demolished or renovated; new homes have been built;
businesses are being spruced up; traffic is being calmed; health care issues
are being addressed; the community is safer; and people are buying homes
in this portion of our community.
This project is now serving as a model for other neighborhoods in Roanoke
and throughout the State of Virginia. Council unanimously supported this
new direction however, the success of the project could not have happened
without the support of the community. At this time, l would like to invite to
the podium David Walton, Chairman of the neighborhood Steering
Committee and Mike Etienne, and staff of the department of Housing and
Neighborhood Services.
Office of the Mayor
CITY OF ROANOKE
ror ama ion
WHEREAS, the City of Roanoke is committed to the future of our infants and
children; and
WHEREAS, childhood lead potsoning is a silent, but very harmful
environmental illness, and the number one preventable environmental threat to
Virginia's children; and
$VHEREAS, lead is a potent neurotoxin that can cause delayed development,
learning disabilities, cognitive and behavior disorders, hyperactivity and, at very
high levels, organ damage and death; and
WHEREAS, children who are under the age of six years and who live in pre-
1978 housing are considered to be a high risk for lead poisoning; and
WHEREAS, the only way to know if a child has lead poisoning is through a
blood lead test performed by a qualified medical professional; and
WHEREAS, lead poisoning can be prevented by removing lead hazards from a
child's environment and by educating the public about lead poisoning prevention;
and
WHEREAS, efforts to promote lead poisoning prevention and awareness will
be observed throughout the Commonwealth of Virginia and the nation during the
week of October 17 - 23, 2004.
NOW, THEREFORE, 1, C Nelson Harris, Mayor of the City of Roanoke,
Virginia, call upon all citizens, families, agencies and businesses to observe this
important event by learning more about childhood lead poisoning by identifying
local lead hazards and eliminating them, and by ensuring that all children under
the age of six who are at risk for lead poisoning receive a blood lead test, and do
hereby proclaim the week of October 17 - 23, 2004, throughout this great All-
America City, as
CHILDHOOD LEAD POISONING PREVENTION WEEK.
Given under our hands and the Seal of the City of Roanoke this fifteenth day qf
October in the year two thousand and
ATTEST?
Mary l~ Parker C Nelson Harris
City Clerk Mayor
Office of the Mayor
CITY OF ROANOKE
rocl m diou
WHEREAS,
WHEREAS,
WHEREAS,
WHEREA&
an average of nearly three children die each day in home fires;
and
80 per cent of fire deaths involving children occur in homes
without working smoke alarms; and
by providing early warning and critical extra seconds to escape,
smoke alarms double a family's chances of getting out ora home
fire alive -- but only if they work; and
Roanoke Fire-EMS has joined with the International Association
of Fire Chiefs and Energizer Battery to remind citizens to change
the batteries in their smoke alarms when they change the time on
their clocks back to standard time on October 31, 2004.
NOW, THEREFORE, L C Nelson Harris, Mayor of the City of Roanoke,
Virginia, encourage all citizens to educate their fellow citizens and loved
ones on the vital importance of working smoke alarms in protecting
.families against the devastating effects of home fires and, do hereby
proclaim Sunday, October 31, 2004, throughout this great All-America
City, as
"CHANGE YOUR CLOCK, CHANGE YOUR BATTERY" DAY.
Given under our hands' and the Seal of the City of Roanoke this eighteenth day of
October in the year two thousand and four.
Mary F. Parker
CiO/Clerk
C. Nelson Harris
Mayor
164
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
August 16,2004
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 16, 2004, at 2:00 p. m., the regular meeting hour, in the Roanoke City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris presiding, pursuant
to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Regular Meetinqs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 36762-070604 adopted by Council on
Tuesday, July 6, 2004, which established the meeting schedule for the fiscal year
commencing July 1, 2004, and ending June 30, 2005.
PRESENT: Council Members Brenda L. McDaniel, Brian J. Wishneff,
M. Rupert Cutler, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., and Mayor
C. Nelson Harris ..................................................... 6.
ABSENT: Council Member Sherman P. Lea .......................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Deputy Director of Finance; and
Mary F. Parker, City Clerk.
The invocation was delivered by The Reverend David Walton, Pastor,
Belmont Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS: The Mayor presented a proclamation to Mr. Brian Wilson
declaring Friday, August 27, 2004, as Hokie Pride Day.
ACTS OF ACKNOWLEDGEMENT-DOWNTOWN ROANOKE, INCORPORATED:
David Diaz, Executive Director, Downtown Roanoke, Inc., and Mike Dittrich,
Board Chair, Downtown Roanoke, Inc., advised that the Golden Trowel
Award was presented to the City of Roanoke at the Annual Meeting of
Downtown Roanoke, Inc., on August 10, 2004, as owner of a warehouse
building that was converted into office space through a partnership with
Carillon Health System and the Roanoke Valley Development Corporation,
as an initiative to locate more businesses in the downtown Roanoke area.
¢1
165
He stated that the Golden Trowel Award has been presented by Downtown
Roanoke, Inc., for the past 37 years in recognition of those persons and
organizations that have made outstanding improvements to buildings in the
downtown area.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from the Consent Agenda
and considered separately. He called specific attention to seven requests for
Closed Session.
MINUTES: Minutes of the regular meeting of Council held on Monday,
June 21, 2004, were before the body.
Mr. Fitzpatrick moved that the reading of the minutes be dispensed with
and that the minutes be approved as recorded. The motion was seconded by Mr.
Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, and
Mayor Harris ..................................................... 6.
NAYS: None ................................................. 0.
(Council Member Lea was absent.)
COMMll-rEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-37].1 (A)(1), Code of Virginia (].950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishrleff, Cutler, Dowe, Fitzpatrick, and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
166
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager to convene in aCIosed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager to convene inaCIosed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager to convene inaCIosed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
167
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager to convene in aCIosed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia(3.950), as
amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of the City
Manager to convene in a Closed Meeting as above described. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
168
PURCHASE/SALE OF PROPERTY-CITY COUNCIL: A communication from
Council Member Brian J. Wishneff requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for a public purpose, where
discussion in open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
Mr. Fitzpatrick moved that Council concur in the request of Council
Member Wishneff to convene in a Closed Meeting as above described. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
COMMITTEES-COMMUNITY PLANNING-TOWING ADVISORY BOARD: A
report of the City Clerk advising of the qualification of the following persons, was
before Council.
William F. Clark as a member of the Towing Advisory Board, for a
term ending June 30, 2007; and
M. Rupert Cutler as a member of the Roanoke Valley Area
Metropolitan Planning Organization, to fill the unexpired term of
former Council Member William D. Bestpitch, ending June 30, 2005.
Mr. Fitzpatrick moved that the report of qualification be received and filed.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, and
Mayor Harris ........................................................ 6.
NAYS: NONE ................................................... 0.
(Council Member Lea was absent.)
169
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
COMMONWEALTH'S ATTORNEY: Donald S. Caldwell, Commonwealth's
Attorney, advised that the Commonwealth Attorney's Office administers a cost
collection function which is geared toward collecting delinquent fines and
costs owed to the Commonwealth of Virginia and to the City of Roanoke.
He stated that avast majority of persons who come through the court system pay
their fines and court costs; however, approximately ten per cent do not which is
the ten per cent that the Cost Collection Unit was designed to address. He
advised that the program is now in its 11'h year of formal cost collection, over
$600,000.00 was collected this year in unpaid fines and costs, approximately
$75,000.00 will be returned to the City of Roanoke, and the program, which is
entirely self-sufficient, pays for itself.
(See Annual Report on file in the City Clerk's Office.)
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A communication from
Donald S. Caldwell, Commonwealth's Attorney, advising that Federal funding was
made available to the Commonwealth of Virginia to be used for development of
several Multi-Jurisdictional Special Drug Prosecutors statewide; the positions
were developed to coordinate prosecutorial efforts among independent
jurisdictions, reduce fractional and duplicate prosecutions, enhance recovery of
criminal assets, utilize Federal, State and local resources to assure maximum
prosecutorial effectiveness and to provide specialized prosecutorial resources to
the regional drug enforcement effort; the Commonwealth's Attorneys of the
Counties of Craig, Franklin, and Roanoke, and the Cities of Roanoke and Salem
applied on October 9, 1987, to the Commonwealth's Attorneys' Services Council,
the State agency responsible for administration of the grant money to fund the
Multi-Jurisdictional Special Drug Prosecutor position; Council accepted the Multi-
Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time
Special Drug Prosecutor was hired in July, 1988; and annual re-application for
funding is required.
It was further advised that on April 15, 1994, funding for the Drug
Prosecutor's Office was transferred from the Commonwealth's Attorneys'
Services Council to the Compensation Board; the Compensation Board approved
funding for the Drug Prosecutor, in the amount of $87,917.00 on June 17, 2004,
and funding will continue through June 30, 2005; the local match is $24,920.00,
for a total of $112,847.00; and funding for the local share is available in General
Fund-Transfer to Grant Fund, Account No. 001-250-9310-9535.
170
The Commonwealth's Attorney recommended that Council accept funding
from the Compensation Board, in the amount of $87,917.00, with the City
providing a local match of $24,930.00; authorize the City Manager to execute
the necessary documents to obtain funding from the Compensation Board;
appropriate $87,9].7.00 in State grant funds and establish a corresponding
revenue estimate in accounts to be established by the Director of Finance in the
Grant Fund; and transfer $24,930.00 from the General Fund Transfer to Grant
Fund, Account No. 001-250-9310-9535, to the above referenced Grant Fund
account.
A communication from the City Manager recommending that Council
concur in the request of the Commonwealth's Attorney, and authorize the City
Manager to execute the necessary documents to obtain funding from the
Compensation Board, was also before the body.
Mr. Dowe offered the following budget ordinance:
(#36804-081604) AN ORDINANCE to appropriate funding for the Regional
Drug Prosecutor Grant, amending and reordaining certain sections of the 2004-
2005 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 59.)
Mr. Dowe moved the adoption of Ordinance No. 36804-081604. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
Mr. Fitzpatrick offered the following resolution:
(#36805-081604) A RESOLUTION authorizing the acceptance of funding
for the regional drug prosecutor's office from the Compensation Board of the
Commonwealth of Virginia and authorizing the acceptance, execution and filing
of appropriate documents to obtain such funds.
(For full text of Resolution, see Resolution Book No. 69, Page 60.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36805-081604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
171
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Lea was absent.)
BUDGET-COMMONWEALTH'S A-I-I'ORNEY: A communication from Donald S.
Caldwell, Commonwealth's Attorney, advising that in an effort to better fund law
enforcement efforts to fight crime, particularly drug crime, in 1986, the Federal
government adopted a system of asset forfeiture whereby forfeited assets, under
certain conditions, could be returned to local law enforcement agencies, police
and prosecutors, for use in their fight against crime; in July, 1991, the Virginia
asset forfeiture statute, which generally is patterned after the Federal statute,
took effect providing that forfeited criminal assets may be returned to local
police and prosecutors for use in the fight against crime; periodically, assets
seized as evidence are ordered forfeited by the local courts to the police or the
Office of the Commonwealth's Attorney to be used for criminal law enforcement
efforts; and in August, 1991, a grant fund account for cash assets forfeited to
the Commonwealth's Attorney was established, with an appropriation of
$25,000.00.
The City Manager further advised that since August, 1991, the Office of the
Commonwealth's Attorney has expanded the $25,000.00 originally appropriated,
and periodically receives additional funds from the State's asset sharing
program; grant requirements include that funds be placed in an interest bearing
account and interest earned to be used in accordance with program guidelines;
revenues collected through June 30, 2004, for the grant are $188,255.00; and
interest collected through June 30, 2004, is $16,987.00; funding in excess of the
revenue estimate totals $20,001.00, and needs to be appropriated; and funds
must be appropriated before they can be expended for law enforcement.
The Commonwealth's Attorney recommended that Council adopt a budget
ordinance to increase the revenue estimates for Forfeited Criminal Assets,
Account No. 035-150-5140-7107, and Federal Criminal Assets Interest, Account
No. 035-150-5140-7275, in the amounts of $19,112.00 and $889.00
respectively, and appropriate funding to Forfeited Criminal Assets, Account No.
035-150-5140 in the Grant Fund.
A communication from the City Manager recommending that Council
concur in the request of the Commonwealth's Attorney, was also before the
body.
Mr. Dowe offered the following budget ordinance:
172
(#36806-081604) AN ORDINANCE to appropriate funds for Forfeited
Criminal Assets, amending and reordering certain sections of the 2004-2005
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 61.)
Mr. Dowe moved the adoption of Ordinance No. 36806-081604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: See pages 186 and 189.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-STREETS AND ALLEYS-TRAFFIC: The City Manager submitted a
communication advising that the City intends to make improvements at the
intersection of Dale Avenue and Vernon Street to address traffic concerns;
businesses, whose employees stand to benefit from a new traffic signal, have
contributed funds toward construction cost of the project; Parts Depot and its
landlord have jointly contributed $50,000.00 and Hooker Furniture has
contributed $30,000.00, and funds have been recorded as revenues in the
Capital Projects Fund; the City is preparing to enter into a contract for signal
installation and the above referenced funds will be needed to accomplish the
work; and additional funds already in the Capital Projects Fund budget will be
added to the amount to fulfill the total project cost of approximately $93,000.00.
The City Manager recommended that Council appropriate $80,000.00 to
an account to be established by the Director of Finance in the Capital Projects
Fund entitled, "Dale Avenue and Vernon Street Intersection Improvements";
establish revenue estimates for those amounts received from third parties
as above described; and transfer $13,000.00 from Traffic Signals, Account No.
088-530-9812-9001, to a new account.
Mr. Fitzpatrick offered the following ordinance:
173
(#36807-081604) AN ORDINANCE to appropriate funding from third
parties for the Dale Avenue and Vernon Street Intersection Improvements Project,
amending and reordaining certain sections of the 2004-2005 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 62.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36807-081604. The
motion was seconded by Mr. Dowe.
The City Manager advised that this represents an excellent example of City
staff working with private businesses to improve an intersection; the City is
pleased to be a partner in the venture, and the majority of funding will come
from two private businesses whose employees and vendors will benefit, as well
as the general community.
Ordinance No. 36807-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
HOUSING/AUTHORITY-COMMUNITY PLANNING-GRANTS: The City Manager
submitted a communication advising that under an agreement, effective July 1,
2002, the Roanoke Redevelopment and Housing Authority (RRHA) has been one
of two lead housing agencies for the $outheastByDe$ign project; the RRHA is
continuing to conduct homeowner rehabilitation activities under the agreement,
which is scheduled to end on December 31,2004; the 2004-2005 Consolidated
Plan Annual Update approved by Council on May 13, 2004, set aside up to
$260,000.00 in Community Development Block Grant (CDBG) funds to assist the
RRHA and Blue Ridge Housing Development Corporation (BRHDC), the other lead
housing agency, with its project-related overhead costs for the period from
July 1 through December 3]., 2004; Council appropriated the necessary funding
on June 21, 2004, pursuant to Ordinance No. 367].9-062104; and of the funds
set aside, the RRHA has requested $69,236.00 for its estimated overhead costs
for the six-month period.
It was further advised that Section 2-].24 of the Code of the City
of Roanoke (1979) as amended, authorizes the City Manager to directly execute
amendments of up to $25,000.00 to Federally assisted subgrantagreements;
174
in order for the RRHA to access additional funding for overhead costs, approval
by Council is needed to amend the current agreement; currently, the RRHA
agreement includes a total of $1,471,162.00 in CDBG and HOME investment
Partnership Program (HOME) funds for Southeast project activities; and when
amended, CDBG and HOME funding will total $1,540,398.00.
The City Manager called attention to a separate report addressing
project-related overhead costs for BRHDC for the six-month period; taking
BRHDC's estimated overhead request into account, it is expected that a
balance of approximately $78,000.00 will remain of the $260,000.00 set aside,
which may be required for overhead costs related to RRHA and BRHDC housing
activities to be undertaken in Gainsboro, the next neighborhood in which agency
efforts will be concentrated; and any balance remaining thereafter will become
available for other eligible uses.
The City Manager recommended that she be authorized to execute
Amendment No. 2 to the 2002-2003 CDBG/HOME Agreement with the RRHA, to
be approved as to form by the City Attorney.
Mr. Fitzpatrick offered the following resolution:
(#36808-081604) A RESOLUTION authorizing the appropriate City officials
to execute Amendment No. 2 to the Agreement dated July 1, 2002, with the
Roanoke Redevelopment and Housing Authority to conduct activities using
Community Development Block Grant and HOME Investment Partnerships
Program funds, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 63.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36808-081604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Lea was absent.)
HOUSING/AUTHORITY-COMMUNITY PLANNING-GRANTS: The City Manager
submitted a communication advising that pursuant to an agreement effective
July 1, 2002, the Blue Ridge Housing Development Corporation (BRHDC) has been
one of two lead housing agencies for the $outheast B? Design project; the BRHDC
is continuing to conduct homeowner rehabilitation activities under the
agreement, which is scheduled to end on December 31, 2004; the 2004-2005
Consolidated Plan Annual Update approved by Council on May 13, 2004,
175
set aside up to $260,000.00 in Community Development Block Grant (CDBG)
funds to assist BRHDC and the Roanoke Redevelopment and Housing Authority
(RRHA), the other lead housing agency, with project-related overhead costs for
the period from July 1 through December 31, 2004; Council appropriated the
necessary funds on June 21, 2004, pursuant to Ordinance No. 36719-062104;
and of funds set aside, the BRHDC has requested $112,722.00 for estimated
overhead costs for the six-month period.
It was further advised that Section 2-124 of the Code of the City of
Roanoke (1979) as amended, authorizes the City Manager to directly execute
amendments of up to $25,000.00 to Federally assisted subgrant agreements; in
order for the BRHDC to access additional funding for overhead costs, approval is
needed by Council to amend the current agreement; currently, the BRHDC
agreement includes a total of $:1,300,697.00 in CDBG and HOME investment
Partnership Program (HOME) funds for Southeast project activities; and when
amended, CDBG and HOME funding will total $1,4].3,4:19.00.
The City Manager called attention to a separate report addressing project-
related overhead costs for the Roanoke Redevelopment and Housing Authority
(RRHA) for the six-month period; taking RRHA's estimated overhead request into
account, it is expected that a balance of approximately $78,000.00 will remain of
the $260,000.00 set aside, which may be required for overhead costs related to
RRHA and BRHDC housing activities to be undertaken in Gainsboro, the next
neighborhood in which agency efforts will be concentrated; and any balance
remaining will become available for other eligible uses.
The City Manager recommended that she be authorized to execute
Amendment No. 2 to the 2002-2003 CDBG/HOMEAgreement with the BRHDC, to
be approved as to form by the City Attorney.
Mr. Cutler offered the following resolution:
(#36809-081604) A RESOLUTION authorizing the appropriate City officials
to enter into Amendment No. 2 to the 2002-2003 Community Development
Block Grant Program/HOME Agreement with the Blue Ridge Housing Development
Corporation to provide for increased funding for project-related overhead costs
for the period from July ]. through December 3]., 2004, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 64.)
Mr. Cutler moved the adoption of Resolution No. 36809-08].604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
176
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Lea was absent.)
COMMUNITY PLANNING-GRANTS-TOTAL ACTION AGAINST POVERTY: The
City Manager submitted a communication advising that Business Seed Capital,
Inc. (BSCI), originated in 1994 as the TAP Business Seed Loan Program, and was
incorporated as a separate non-profit organization in 2002; since its origin with
TAP ten years ago, BSCI has assisted over 1,200 persons with business
development training, over 550 persons with one-on-one counseling, over 50
new businesses with loans totaling $534,400.00, and over 220 persons with
starting or strengthening a business; on May 13, 2004, Council authorized BSCI's
Micro-Loan Program, pursuant to Resolution No. 36695-051204, which
approVed the City's 2004-2005 Annual Update to the Consolidated Plan for
submission to the U. S. Department of Housing and Urban Development; Council
accepted 2004-2005 CDBG funds on June 21, 2004, pursuant to Ordinance No.
36719-062104 and Resolution No. 36720-062104, pending receipt of an
approval letter from HUD; and the approval letter will be issued when Congress
completes its routine release process, which is now underway.
It was further advised that in order that BSCI may conduct its approved
2004-2005 Micro:Loan Program, authorization by Council is needed to execute a
subgrant agreement; necessary CDBG funding is available in accounts listed in an
attachment to the communication; a total of $100,000.00 will be provided to
BSCI to offer micro-loans to entrepreneurs for economic development; and it is
anticipated that at least 30jobs will be created and/or retained, of which at least
51% (16) will be held by or made available to Iow-to moderate-income persons.
The City Manager recommended that she be authorized to execute the
2004-2005 CDBG Subgrant Agreement with BSCI, to be approved as to form by
the City Attorney.
Mr. Dowe offered the following resolution:
(#36810-081604) A RESOLUTION authorizing the City Manager to enter
into a 2004-2005 Community Development Block Grant (CDBG) Subgrant
Agreement with Business Seed Capital, Inc., upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 65.)
Mr. Dowe moved the adoption of Resolution No. 36810-081604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
177
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................. 0.
(Council Member Lea was absent.)
HOUSING/AUTHORITY-COMMUNITY PLANNING-GRANTS: The City Manager
submitted a communication advising that convenient access to healthcare
services is among the needs that residents of the City's southeast neighborhoods
rate most h ig h ly; as a part of the Southeast... by Design (SEBD) project, Blue Ridge
Housing Development Corporation (BRHDC) has acquired property for housing
purposes; the Southeast Roanoke Healthcare Commission has requested that
BRHDC provide one of the vacant, undeveloped parcels that it has acquired with
private ~unds for use as the site of a future healthcare center; BRHDC is
agreeable to doing so, provided that it is reimbursed for acquisition, transfer and
related costs of approximately $15,000.00; the City is agreeable to the costs
being reimbursed from Federal Community Development Block Grant (CDBG)
funds already available in Account No. 035-G04-0420-5354 under the City-
BRHDC SEBD contract; however, neither the City's current Consolidated Plan nor
the contract make provision for such use of CDBG funds; therefore, it is
necessary for Council to approve an amendment to the Consolidated Plan as a
prerequisite to amending the City-BRHDC contract for this purpose.
It was explained that the change to the Consolidated Plan constitutes a
substantial amendment, which requires a 30-day public comment period; the
period began on July 15, 2004, and ends at 5:00 p.m. on August 16, 2004; no
objections have been received to date; plan amendment will become effective
upon expiration of the comment period, should no compelling objections be
received; it is expected that BRHDC will maintain possession of the selected
parcel until the Commission is legally constituted to hold title to the property, or
until another appropriate entity is identified or a mechanism is devised; and the
instrument to be used for transfer will provide the necessary assurances to the
City that the property will be used for the intended purpose within a reasonable
period of time, or shall be returned to the City for a housing or other suitable
community purpose.
The City Manager recommended that Council approve amendment of the
City's Consolidated Plan to allow the use of CDBG funds to reimburse BRHDC for
the cost of a property intended for a Southeast Healthcare Center, and authorize
the City Manager to execute and submit the necessary documents, to be
approved as to form by the City Attorney, to the United States Department of
Housing and Urban Development.
Mr. Dowe offered the following resolution:
178
(#36811-081604) A RESOLUTION authorizing the appropriate City officials
to execute an amendment to the Consolidated Plan for FY 2004-2005, providing
for the use of Community Development Block Grant funds to reimburse Blue
Ridge Housing Development Corporation for the cost of a vacant, undeveloped
parcel intended to be used as the site for a future healthcare center, upon certain
terms and conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 66.)
Mr. Dowe moved the adoption of Resolution No. 36811-081604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................. 0.
(Council Member Lea was absent.)
CITY PROPERTY-LEASES-SCHOOLS-CHURCH AVENUE PARKING GARAGE: The
City Manager submitted a communication advising that the Roanoke City Public
Schools ("Schools") has leased property located at 107 Church Avenue, S. W.,
from the City of Roanoke for the last 20 years for operation of the C.I.T.Y School
Program; and no agreement is currently in place between the City and the
Schools; however, both parties desire to enter into a lease agreement setting
forth the terms and conditions of the lease.
It was further advised that the proposed agreement permits the Schools to
lease space located in the Church Avenue Parking Garage for five years, with one
five-year renewal option; according to the proposed agreement, the Schools
would be responsible for maintaining and repairing all plumbing, heating, air
conditioning, electrical and any other appliance or equipment associated with the
property during the lease term and any renewals; and rent will be $1.00 per year,
with no parking to be included in the agreement.
The City Manager recommended that she be authorized to execute the
appropriate documents, to be approved as to form by the City Attorney, to lease
space at 107 Church Avenue, S. W., to the Roanoke City Public Schools for
operation of the C.I.T.Y. School program.
Mr. Dowe offered the following ordinance:
(#36812-081604) AN ORDINANCE authorizing the City Manager to
enter into an agreement with Roanoke City Public Schools for the lease of
space in the Church Avenue Parking Garage, located at 107 Church Avenue,
179
for the term of five years, with one five year renewal option, for the operation of
the CITY School program, upon certain terms and conditions; and dispensing
with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, Page 67.)
Mr. Dowe moved the adoption of Ordinance No. 3681.2-081.604. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
BUDGET-CITY INFORMATION SYSTEMS-SCHOOLS-WATER RESOURCES: The
City Manager submitted a communication advising that the Roanoke City Public
School System is participating with the City of Roanoke to upgrade financial and
HR/payroll applications in support of Council's objective of improving application
integration; the School system previously committed $1.5 million toward the cost
of implementing new software programs; and, in addition, the School system is
interested in adopting Lotus Notes applications currently used in the City,
including E-Mail, Applicant Tracking, Position Control and Employee Self-Service.
It was further advised that the City's Department of Technology (DOT)will
implement the above referenced applications to 25 administrative staff in the
School system, and the Schools will fund hardware and network upgrades to
support the applications; the School system has agreed to a $3,000.00 monthly
chargeback from the City to cover on-going computer support costs; and the
Western Virginia Water Authority currently uses Lotus Notes and other City
applications with support from DoT.
It was explained that the communication seeks authorization for adoption
of a new chargeback to Roanoke City Public Schools, and increases the current
Water Authority chargeback, to fund a permanent position to provide computer
support to the School system and to the Water Authority; a full time support
position is needed due to an increase in the number of users and applications
which cannot be supported with existing staff; by adopting existing City
applications, the Schools will save the cost of developing or purchasing similar
applications; the Schools can also leverage the City's organizational support
instead of creating support positions, and communications between City and
School administrative staff will be greatly enhanced by virtue of using the same
e-mail system.
180
The City Manager recommended that Council authorize addition of an
Information Center Technician position in the Department of Technology, to
provide on-going system support; authorize the Director of Finance to increase
the revenue estimate in the DoT fund in the amount of $7,500.00 from the Water
Authority, and establish a revenue estimate in the amount of $31,500.00 for the
remainder of the fiscal year from charges to the City Schools for support of
computer systems; and appropriate the following funds:
Account Object Amount
Regular Employee Salaries 1002
City Retirement 1105
ICMA Match 1116
FICA 1120
Hospitalization Insurance 1125
Dental Insurance 1126
Life Insurance 1130
Disability Insurance 1131
$29,377.00
2,798.O0
650.00
2,239.00
3,300.00
221.00
333.00
82.00
Total $39,000.00
(Revenue and associated expenditure amounts will be adjusted during the annual
budgeting process to reflect a full year of activity for each fiscal year thereafter.)
Mr. Cutler offered the following budget ordinance:
(#36813-081604) AN ORDINANCE to appropriate funding for and provide
approval of an additional position for computer support of the Water Authority
and Schools and establish an internal billing revenue, amending and reordaining
certain sections of the 2004-2005 Department of Technology Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 68.)
Mr. Cutler moved the adoption of Ordinance No. 36813-081604. The
motion was seconded by Ms. McDaniel and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
181
CITY ATTORNEY:
CITY CODE-LEGISLATION: The City Attorney submitted a written report
advising that recent changes to the Code of Virginia (1950), as amended
("Virginia Code"), by the State legislature have restricted the City's ability to
regulate pneumatic guns; whereupon, he transmitted copy of §15.2-915.4 of the
Virginia Code, effective July 1, 2004, which provides that such guns are defined
in the statute as "any implement, designed as a gun, that will expel a BB or a
pellet by action of pneumatic pressure" and includes guns commonly known as,
"paintball guns"; prior to amendment to the Virginia Code, the City prohibited
the discharge of such guns anywhere within the City limits; however, the State
now requires that localities permit the discharge of such guns within certain
areas, i.e.: approved shooting ranges and other property where firearms may be
discharged.
The City Attorney further advised that in order to bring the City Code into
conformance with Virginia Code enabling legislation, it is recommended that
Council adopt the appropriate City Code revision.
Mr. Cutler offered the following ordinance:
(#36814-081604) AN ORDINANCE amending §21-81, Discharqe ofairgun,
gravel shooter, etc., to Article III, Weapons, of Chapter 21, Offenses -
Miscellaneous, of the Code of the City of Roanoke (1979), as amended, to
regulate the discharge of certain guns and devices in the City; and dispensing
with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, Page 69.)
Mr. Cutler moved the adoption of Ordinance No. 36814-081604. The
motion was seconded by Ms. McDaniel.
Mr. Steven Blecher, 2643 Beverly Boulevard, S. W., inquired if paint ball
guns are in the same classification as air rifles; whereupon, the City Attorney
advised that it is proposed to amend the City Code in order to be consistent with
changes in State enabling legislation that became effective on July 1, 2004, by
adopting a new definition for "pneumatic guns" which the Commonwealth of
Virginia defines as including any implement designed as a gun that will expel a
BB or a pellet by action of pneumatic pressure, and the term also includes a paint
ball gun.
Mr. Blecher raised other questions in regard to the proposed City Code
amendment; whereupon, the Mayor suggested that he confer with the City
Attorney following the Council meeting.'
Ordinance No. 36814-081604 was adopted by the following vote:
182
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
DIRECTOR OF FINANCE:
AUDiTS/FINANCIAL REPORTS: The Deputy Director of Finance submitted a
written report of the Director of Finance advising that fiscal year 2004 has come
to a close; whereupon, she presented the fiscal year 2004 unaudited financial
report, which financial data is subject to change during the course of the external
audit, and audited financial statements will be presented to Council at the first
meeting in December.
She advised that revenue estimate from all sources was $206,583.,058.00,
while actual collections totaled $207,166,265.00; and General Fund revenues
exceeded the estimate by .28 per cent, or $585,207.00.
The Deputy Director of Finance stated that Council adopted Ordinance No.
26292 on December 6, 1982, which established a reserve of General Fund
balance for CMERP, specifically for maintenance and replacement of capital
equipment; and computed per the requirements of Ordinance No. 26292, CMERP
for fiscal year 2004 for the City is $1,501,240.00 and $766,981.00 for the
schools, for a total of $2,268,221.00, or 1.1 per cent of General Fund
appropriations.
General Fund Designated Fiscal year 2004 CMERP
City Allocation
School Allocation
Total General Fund CMERP
$ 1,501,240.00
766,981.00
$ 2,268,221.00
Ms. Shawver explained that the School Board will receive a portion of the
General Fund CMERP, per the revenue sharing agreement with the Schools, and
also retain the CMERP generated in the School Fund, which is consistent with the
method of allocating CMERP between the City and School Funds in prior years;
General Fund CMERP allocated to the Schools is $766,981.00; the amount of
CMERP generated by the School Fund is $704,354.00, or .6 per cent of School
Fund Appropriations; and total CMERP available to the Schools in both the
General Fund and the School Fund is $1,471,335.00.
183
School Fund Designated Fiscal Year 2004 CMERP
School Share of General Fund CMERP
School Fund CMERP
Total School CMERP
$ 766,981.00
704,354.00
$ 1,471,335.00
Council Member Dowe expressed appreciation to the City's leadership,
specifically the Department of Finance, for assisting Council in addressing
requests from citizens for service without increasing taxes. He encouraged City
staff to continue their efforts to identify other areas where City government can
operate as efficiently as possible.
Upon question by Council Member Cutler, the Deputy Director of Finance
advised that both the City of Roanoke and Roanoke County impose a 12 per cent
utility tax on water service, the tax is ongoing and will be transferred to the
Western Virginia Water Authority to fund operations for water service, and no
State surcharges have been added to local sewer and water bills to date by the
General Assembly.
Council Member Wishneff advised that the deficit in the Civic Facilities
Fund and the Market Building Fund is higher this year compared to last year and
inquired if a plan is in place to address the issue.
With reference to the Civic Center budget, the City Manager advised that
the subsidy to the Civic Center for this year was increased in an effort to
accommodate certain staffing needs that were reduced over the past several
years to the detriment of the maintenance and upkeep of the facility, and there is
also a financial impact associated with the loss of the hockey team. With regard
to the Market Building Fund, she called attention to vacant space in the City
Market Building that has not been rented for an extended period of time and it is
hoped when the heating and air conditioning upgrade is completed in the Market
Building, that the level of comfort will be improved and the space will be rented.
She advised that over an extended period of time the company operating the City
Market Building has negotiated with tenants on the common area maintenance
fee, which increased significantly over previous years as a result of the City
undertaking the expense of numerous repairs that should have been made in the
past but were avoided; and even though the City owned the building, the City has
now become more visible in its operation which has spurred tenants to make
more requests of the City than were made of the previous management firm. She
stated that a plan is in place to address future years.
Following further discussion, without objection by Council, the Mayor
advised that the report would be received and filed.
184
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting that Council approve the following appropriations, was before the
body.
$169,550.00 for the Addison Community Learning Center. The
funds will be used to address the critical attendance, academic and
parental involvement needs of the community in a safe, supervised,
and nurturing environment, with ~L00 per cent to be reimbursed by
Federal funds.
$62,600.00 for the Patrick Henry Youth Court, to provide for the
supervision and necessary materials to continue the school-based
youth court at Patrick Henry High School, with 100 per cent to be
reimbursed by Federal funds.
· $15,000,000.00 for Phase I construction costs of the Patrick Henry
High School Project, with funds to be provided by City bond funds.
The Director of Finance submitted a written report recommending that
Council concur in the request.
Mr. Cutler offered the following budget ordinance:
(#36815-081604) AN ORDINANCE to appropriate funding for the Addison
Community Learning Center, Patrick Henry Youth Court and Patrick Henry High
School Project, amending and reordaining certain sections of the 2004-2005
School and School Capital Projects Funds Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 71.)
Mr. Cutler moved the adoption of Ordinance No. 36815-081604. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
185
BONDS/BOND ISSUES-SCHOOLS: Acommunication from the Roanoke City
School Board advising that as aresult of official School Board action on
August 10, 2004, the School Board adopted a resolution to participate in the
2004 Interest Rate Subsidy Program Bond Issue, the proceeds of which will be
used in lieu of the Literary Fund loan approved by the State for the Lincoln
Terrace Elementary School project; and the School Board will pay debt service on
the VPSA Interest Rate Subsidy Bond Issue, was before the Council.
It was further advised that use of the bond issue provides:
· An interest rate of three per cent-the same as the Literary Fund
loan rate.
· The debt will not count against the $20 million Literary Fund loan
debt ceiling for the locality.
· The first debt service payment will not be due until the 2005-06
fiscal year.
The School Board requested that Council adopt a resolution indicating that
the City of Roanoke wishes to participate in the VPSA bond issue, and if the
application is approved by the VPSA Board, Council will be requested to hold a
public hearing and act on other procedural matters that may be required for
participation in the VPSA bond issue.
Mr. Dowe offered the following resolution:
(#36816-081604) A RESOLUTION authorizing and directing the City
Manager to file an application with the Virginia Public School Authority seeking
bond financing in an amount estimated not to exceed $1,300,000.00 to finance
certain capital improvements to Lincoln Terrace Elementary School, previously
approved pursuant to Resolution No. 36138-111802 and No. 36139-111802,
adopted by the Council at its November 18, 2002, meeting.
(For full text of Resolution, see Resolution Book No. 69, Page 73.)
Mr. Dowe moved the adoption of Resolution No. 36816-081604; The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
186
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS;
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
CITY EMPLOYEES: Council Member Dowe commended participation by
Virginia Tech and the City of Roanoke in the Emerging Leaders Workshop which
was recently held at The Hotel Roanoke and Conference Center and was attended
by top African-American students from historically black colleges and
universities throughout the country. He also commended the City of Roanoke on
its recruitment efforts during the workshop.
SCHOOLS: Council Member Wishneff expressed appreciation to the
Roanoke City School Board for committing to increase the amount of funds
allocated for school safety.
TRAFFIC-COMMISSIONER OF THE REVENUE: Vice-Mayor Fitzpatrick
requested that the Commissioner of the Revenue be encouraged to use the City's
new branding image on 2005 City of Roanoke vehicle decals; whereupon, the
Mayor advised that he would communicate the request of Council to the
Commissioner of the Revenue.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
COMMITTEES-ARMORY/STADIUM: Ms. Pat Lawson, 1618 Riverside Terrace,
S. E., requested that Council appoint Ms. Alice Hincker to the Stadium Study
Committee.
CITY MANAGER COMMENTS: NONE.
At 3:10 p.m. the Mayor declared the Council meeting in recess for two
briefings by the City Manager and seven Closed Sessions. The meeting
immediately reconvened in the Council's Conference Room.
CITY EMPLOYEES: The City Manager introduced a briefing on the Employee
Development Program. She advised that the City of Roanoke has invested a
considerable amount of time and resources in the development of its employee
workforce and it is appropriate to share with Council the myriad of activities that
are currently underway to ensure that City employees not only have the benefit of
187
multi-opportunities to progress in their own career, but that the City
organization is ready for whatever the future holds in terms of vacancies and
other opportunities, etc. She stated that in the past, concerns have been
expressed that the City of Roanoke goes outside of the City organization to fill
certain key positions, therefore, to address that concern, the City has embarked
on an ambitious and worthwhile program that has seen tremendous progress and
could be emulated by other localities.
Kenneth S. Cronin, Director, Human Resources, advised that the goals of
employment development are to improve the quality of services provided to
citizens, to prepare employees for career opportunities within the City; to "grow
our own" and "increase our bench strength"; to support employee development
at all levels of the organization; to prepare future leaders; and to review
employee development goals at least annually in the performance appraisal
process.
He advised that the City's program provides for new employee orientation;
general and technology course offerings at the Employee Learning Center; on the
job training provided in departments, i.e.: public safety academies, field training
officer, introduction to department operations, learning a new filing system and
understanding departmental policies and procedures; the Tuition Assistance
Program allows pre-payment for courses and covers courses outside of the
employee's primary job area; and, in addition to the Employee Development
Program, other programs include Foundations for Leadership Excellence, Leading
Educating and Developing, Senior Executive Institute, Leadership Development
Initiative, and Leadership Roanoke Valley.
Mr. Cronin reviewed the following programs:
Employee Development program- Initiated in 2001, is open to all
employees, offers education and development planning, skill and
interest inventories, one-on-one coaching and access to a variety
of educational venues; 93 employees participate (52 per cent
women and 42 per cent minorities); ten employees have secured
new positions, 14 employees have enrolled in degree programs
and 33 employees have completed formal development plans.
Foundation for Leadership Excellence Program - An entry-level,
one week introduction to leadership for new and prospective
supervisors since 1990; the program is on-site at the Employee
Learning Center; emphasis is placed on work planning,
delegation and employee motivation; there is atarget audience of
over 250 supervisors and team leaders; the City's goal is to have
all new supervisors participate; and a new partnership with
Ferrum College will be initiated in 2004 that provides college
credit.
188
Leading, Educating and Developing (LEAD) Program-An
experimental program designed to renew leadership practices
and to create organizational changes, emphasizing democratic
principles and systems thinking; the program is delivered
through The Weldon-Cooper Center at the University of Virginia;
approximately 54 City employees have attended the week-long
residential program since ].990; and in 2004, a LEAD Alumni
Group was formed to inculcate and expand practices through the
organization.
Leadership Roanoke Valley Program - An interactive ten month
program which is intended to help participants better understand
issues facing the Roanoke region; creative ideas and approaches
help to build leadership skills and show participants how to make
a difference in business and the community; monthly programs
are created, organized, funded and facilitated by participants
under the guidance of curriculum counselors; and programs
address economic development, technology, education, Quality of
life and community involvement.
Senior Executive Institute - Helps executives explore the
changing environment and enhance their personal and
professional skills; aligns service, community, democracy with
the roles and responsibility of leadership and four current senior
managers have participated.
Leadership Development Initiative - A new, flagship program,
custom designed to increase the leadership and management
skills of ].24 middle managers; the program is intended for future
City leaders based upon a set of ].6 leadership competencies, and
includes formal skills assessment, formal competency training
provided by Radford University and bi-monthly leadership
forums; and includes follow-up assessment to determine content
actually learned and special project assignments for on-the-job
application.
Competencies of the Leadership Development Initiative:
Continuous improvement improving service and delivery
production, quality and innovation.
Embraces change - increasing success and reducing stress in times
of change.
Orientation to the future - improving strategic thinking consistent
with City/County vision, values and mission.
189
Financial and Resource Management - learning finance concepts,
tools, applications for managers with something other than finance
backgrounds.
Communication and interpersonal relations (two competencies)-a
licensed program that focuses on conflict management and
relationship building.
Team Leadership-focusing on basic team dynamics and how
communication styles support team leadership and effectiveness.
Personal Integrity - teaches importance of making fair decisions
based on facts and maintaining confidentiality,
Personal and individual learning skills - learn how to coach
individuals to achieve personal and professional growth.
Performance management - defining goals, formulate action plans
and monitor progress; teaches managers to clearly state
expectations and to conduct effective needs assessments.
Employee development/coaching - changing
performance to desired performance, while
relationships.
unacceptable
maintaining
Personal accountability- managers learn to accept responsibility for
their own actions.
Conflict resolution - giving managers the tools they need to analyze
conflicts and resolve productivity.
Critical thinking - evaluating information to arrive at decisions while
taking into account impact of action.
Customer orientation - effectively meet expectations for customers.
Technological competency - applying Microsoft Suite software for
managerial decision-making and organizational performance.
Policy and procedure development/implementation - identifying
need and understanding the practical aspects of policy development
and implementation.
Following Mr. Cronin's presentation and in the interest of time, the Mayor
suggested that if Members of Council have questions, they should be addressed
to the City Manager and/or to Mr. Cronin following the meeting.
190
CITY EMPLOYEES: The City Manager advised that Council MemberWishneff
previously requested a briefing on the City of Roanoke's application of the Family
and Medical Leave Act; whereupon, she called upon Kenneth S. Cronin, Director,
Human Resources.
Mr. Cronin advised that the Family and Medical Leave Act (FMLA) was
adopted by Congress and signed into law in 1993, the purpose of which was to
balance the demands of the work place and the needs of families; under the Act,
employees are allowed up to :].2 weeks as time off due to their own serious
health condition or that of certain family members; and birth or adoption of a
child qualifies for FMLA.
He further advised that the impact of FMLA upon the City of Roanoke
and its employees has been minimal; the City, like many local governments
in 1993, already had in place generous leave plans for its employees,
therefore, compliance with the FMLA has been relatively easy to achieve;
the City of Roanoke has a comprehensive package for employees, including long
term disability, as well as pension plan provisions that help to meet the
unforeseen need of employees when a disability occurs; health and dental
premium portions paid by the City continue during the FMLA time; paid forms of
leave run concurrently with FMLA time off; and job protection is provided while
on FMLA time off, but ends at the conclusion of FMLA time.
Mr. Cronin stated that a survey was conducted of the following local
governments to determine standard practices in the marketplace in regard to the
charging method of FMLA time:
Alexandria
Arlington County
Bedford Blacksburg
Charlottesville
Chesapeake
Chesterfield County
Commonwealth of
Virginia
Danville
Fairfax County
Hampton
Harrisonburg
Henrico County
Loudon County
Lynchburg
Martinsville
Newport News Norfolk
191
Portsmouth
Richmond
Roanoke
Roanoke County
Salem Staunton
Virginia Beach
York County
He advised that of the above listed 25 employers surveyed, only three,
Arlington County, Danville and Salem, do not charge FMLA and paid forms of
leave concurrently.
Council Member Wishneff advised that the spirit of the FMLA in 1993 was
to protect the employment status of employees who experienced family
situations to ensure that the employee would not Iosetheirjob. He inquired as
to why any employee would abuse the system inasmuch as they would not be
compensated and it would appear that only a few City employees would be
affected in any given year. He asked that consideration be given to enacting a
system similar to Salem, Danville and Arlington County to provide that once the
employee exhausts paid leave, the employee would have the option to use
unpaid leave.
During a discussion of the FMLA, it was noted that the matter was brought
up during the May 2004 Councilmanic campaign by a specific group of City
employees and the issue does not appear to be a matter of concern to City
employees overall; there is no reason to change the way in which the City
administers the FMLA when the majority of governments in the Commonwealth
of Virginia have concluded that paid forms of leave run concurrently with FMLA;
and the City of Roanoke has a lenient policy in comparison to the private sector.
The City Manager advised that currently, the City has two leave plans, the
old leave plan and the new leave plan; under the old leave plan employees can
exhaust any leave which is earned on an annual basis and on July 1 of each year,
leave time is replenished. She stated that she would like to meet with Council
Members to discuss the City's leave policies in more detail.
The Mayor requested that Council be provided with complete information
regarding both leave plans in order to have a frame of reference from which to
move forward.
Following discussion, it was the consensus of Council to meet with the City
Manager informally to discuss both leave plans and that Council Members will be
provided with pertinent information regarding both leave plans.
At 5:10 p.m., the Council met in Closed Session in the Council's
Conference Room.
192
At 7:00 p.m., on Monday, August 16, 2004, the Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., City of Roanoke, Virginia, with Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Brenda L. McDaniel, Brian J. Wishneff,
M. Rupert Cutler, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., and Mayor
C. Nelson Harris ........................................ ~ ............ 6.
ABSENT: Council Member Sherman P. Lea .......................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Deputy Director of Finance; and
Mary F. Parker, City Clerk.
The invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
COUNCIL: With respect to theCIosed Meeting just concluded, Mr. Cutler
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Fitzpatrick and adopted by the
following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
COMMITTEES-ARMORY/STADIUM: Mr. Cutler moved that Patricia Cronise
and Richard Kepley be appointed as additional members of the Stadium Study
Committee. The motion was seconded by Mr. Fitzpatrick and adopted.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
PUBLIC HEARINGS:
193
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, August 16, 2004, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of C. Douglas and Ana P. Corbin to
permanently vacate, discontinue and close the southernmost portions of Thyme,
Linden and Pink Streets, S. E., at their intersections with Ivy Street, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roano/~e
T/rnes on Friday, July 30, 2004, and Friday, August 6, 2004.
A report of the City Planning Commission advising that the subject
portions of right-of-way are unimproved; the petitioners' driveway currently
extends across the subject portion of Linden Street between Official Tax Nos.
4041711 and 4041813; the petitioners own adjoining parcels, of land described
as Official Tax Nos. 4041711, 4041813, 4041908-1041910 inclusive, and
4041405, which adjoins Pink Street to the northeast, and is not owned by the
petitioners, was before Council.
It was explained that the attorney for the petitioners reports that his clients
would be required to combine all of their parcels with the vacated portions of
right-of-way and they agree not to further subdivide the parcel thereafter.
The City Planning Commission recommended approval of the request,
subject to certain conditions as more fully set forth in the report, and further
recommended that the petitioners not be charged for the rights-of-way; and, in
exchange, the petitioners will record a plat combining all parcels of land and
vacated rights-of-way into one single parcel, with the plat to state that the
combined property will not be further subdivided.
Mr. Dowe offered the following ordinance:
(#36817-081604) AN ORDINANCE permanently vacating, discontinuing
and closing a certain public right-of-way in the City of Roanoke, Virginia, as
more particularly described hereinafter; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 74.)
Mr. Dowe moved the adoption of Ordinance No. 36817-081604. The
motion was seconded by Mr. Fitzpatrick.
Daniel F. Layman, Jr., Attorney, appeared before Council in support of the
request of his clients.
194
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions or comments by Council Members, Ordinance
No. 36817-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ............................ -~ .......................... 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
STREETS AND ALLEYS: Pursuant to ResolutiOn No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, August 16, 2004, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Hollins Road Church of the Brethren,
Doris P. Fitzgerald, and John H. and Melba W. Burleson to permanently vacate,
discontinue, and close an alley located between the 800 blocks of Palmer Avenue
and Liberty Road, N. E., the matter was before the body.
Legal advertisement of the public hearing was published in The £oano/~e
Times on Friday, July 30, 2004, and Friday, August 30, 2004.
A report of the City Planning Commission advising that Hollins Road
Church of the Brethren initiated the petition in order to pursue construction of an
accessory structure on Official Tax No. 3131204; and owners of the two
adjoining properties have agreed to be co-petitioners and will provide easements
across their respective portions of the vacated alley, was before Council.
The City Planning Commission recommended approval of the request,
subject to certain conditions as more fully set forth in the report and further
recommended that the petitioners be charged $2,495.00 for the alley.
Mr. Dowe offered the following ordinance:
(#36818-081604) AN ORDINANCE permanently vacating, discontinuing
and closing a certain public right-of-way in the City of Roanoke, Virginia, as
more particularly described hereinafter; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 77.)
Mr. Dowe moved the adoption of Ordinance No. 36818-081604. The
motion was seconded by Mr. Fitzpatrick.
195
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing.
Douglas W. Noell, representing Hollins Road Church of the Brethren,
advised that for the last 50 years, the Church has used the alley as its main
location for ingress and egress, and the Church has paved and maintained the
alley without assistance from the City. Therefore, he requested that the alley be
donated to the Church in order to control ingress and egress to the property and
to construct a shelter for Church related aCtivities. He stated that the City
Planning Commission recommended that the Church be charged $2,495.00 for
the alley, however, since Hollins Road Church of the Brethren is supported by a
small congregation, it is requested that Council reduce the amount by one half.
Upon question, the City Manager explained that for many years the City
disposed of alleys and paper streets without payment; and approximately five
years ago, Council was requested to change the policy, with a recommendation in
each instance to be submitted by the City Planning Commission. She advised
that during her tenure as City Manager, she could recall only one occasion when
Council chose to place a value on the property that was different from that which
was recommended at the City Planning Commission or staff level, and in that
specific instance, it was the decision of Council to reduce the dollar amount..She
further advised that she was not aware of any instance when the City offered an
extended payment provision for a petitioner and the options available to Council
include accepting the recommendation of the City Planning Commission as to
value, or to consider a lesser value; however, an extended period of time or a
payment plan is not an option that the City would generally consider.
There being no further speakers, the Mayor declared the public hearing
closed.
Mr. Fitzpatrick moved that paragraph one, page 3, of Ordinance No.
36818-081604 be amended to provide that the petitioner will be charged
$2,000.00 instead of $2,495.00 for the alley. The amendment was seconded by
Mr. Cutler and adopted.
Ordinance No. 36818-081604, as amended, was adopted by the following
vote:
AYES: Council Members McDaniel, Wishneff, CutLer, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None ......................... - .......................... O.
(Council Member Lea was absent.)
196
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, August 16, 2004, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on a request of 2123 Crystal Spring Avenue, LLC, that proffered
conditions presently binding upon a tract of land located at 2123 Crystal Spring
Avenue, S. W., identified as Official Tax No. 1050514, as set forth in Ordinance
No. 34734-040300, be repealed and replaced with new proffered conditions, the
matter was before the body.
Legal advertisement of the public hearing was published in The £oano/~e
Times on Friday, July 30, 2004, and Friday, August 6, 2004.
A report of the City Planning Commission advising that Official Tax No.
1050514 was conditionally rezoned CN, Neighborhood Commercial, Conditional
from C-1, Office District, in April, 2000; the petition requests an amendment to
the proffered conditions in order to locate more than one restaurant on the
subject parcel; and proffered conditions to be repealed are:
The use of the property will be for a restaurant, with no provision for
drive thru or delivery service. The petitioner also reserves the right
to use the property for general and professional offices, including
financial institutions, medical offices or medical clinics.
Parking for the restaurant will be provided using the existing
parking located in the rear of the property and additional off
premises facilities as arranged by the property owner or tenant as
certified by the Zoning Administrator to meet parking requirements
of one space for every 200 square feet of net floor area plus one
space for every employee. In the event the property is used for
general and professional offices, including financial institutions,
medical offices or medical clinics, certification must be provided that
there is one space for every 300 square feet of net floor area.
The exterior of the existing structure will not be altered except:
(a)
in compliance with minimum building code requirement for
the change of use of this building
(b) to provide the necessary handicap accessible structures
(c)
cosmetic enhancements such as painting, signage, lighting,
awnings, shutters, and similar cosmetic changes.
The Planning Commission further advised that the petitioner requests that
the following proffered conditions be substituted and adopted:
197
Uses of the property shall be limited to the following:
(a) Restaurants, with no drive though window;
(b) General and professional offices, including financial
institutions;
(c) Medical offices; and
(d) Medical clinics, if a special exception is granted.
Off-street parking shall be provided using the existing parking
located in the rear of the property and additional off premises
facilities as arranged by the property owner or tenants as certified
by the Zoning Administrator to meet the following parking
requirements of:
For restaurants, one (1) space for every 200 square feet of net
floor area plus one (1) space for every employee at the highest
shift; and
For general and professional offices, medical offices, or
medical clinics, one (1) space for every 300 square feet of net
floor area.
The exterior of building A (see exhibit B for building designations) shall
not be altered except:
in compliance with minimum building code requirement for
the change of use of this building
to provide the necessary handicap accessible structures
cosmetic enhancements such as painting, signage, lighting,
awnings, shutters, and similar cosmetic changes
Given previously proffered conditions on the property and the limited
impacts of the proposed amendments to the proffers, the City Planning
Commission recommended approval of the requested amendment of proffers on
the subject property.
Mr. Dowe offered the following ordinance:
(#36819-081604) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code
of the City of Roanoke (1979), as amended, and Sheet No. 105, Sectional 1976
Zone Map, City of Roanoke, in order to amend certain conditions presently
binding upon certain property previously conditionally zoned CN, Neighborhood
Commercial District; and dispensing with the second reading by title of this
ordinance.
198
(For full text of Ordinance, see Ordinance Book No. 69, Page 79.)
Mr. Dowe moved the adoption of Ordinance No. 36819-081604. The
motion was seconded by Mr. Fitzpatrick.
Ray Craighead, Craighead and Associates, representing the petitioner,
appeared before Council in support of the request.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions or comments by the Members of Council,
Ordinance No. 36819-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... 0.
(Council Member Lea was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, August 16, 2004, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Roanoke Gas Company that a portion of
Kimball Avenue, N. E., right-of-way bounded on the east by Official Tax No.
3015009, on the south by Official Tax No. 3105001, and extending from the
northwest corner of Official Tax No. 3105009, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 30, 2004, and Friday, August 6, 2004; and in The Roanoke
Tr/bune, on Thursday, August 5, 2004.
A report of the City Planning Commission advising that the petitioner
requests closure of an approximately 1,250 square foot portion of Kimball
Avenue, N. E., lying between two of its parcels; and due to the unusual
configuration of the portion of right-of-way, staff researched previous surveys of
the petitioner's property and checked City records to ensure that the property is
not needed for public use, was before the Council.
Considering that the proposed vacation will result in providing additional
parking area in support of existing development, the City Planning Commission
recommended vacation of the right-of-way, subject to certain conditions as more
fully set forth in the report, and further recommended a price of $3,125.00.
199
Mr. Fitzpatrick offered the following ordinance:
(#36820-081604) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading by
title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 81.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36820-081604. The
motion was seconded by Mr. Dowe.
John D'Orazio, Chief Operations Officer, Roanoke Gas Company, appeared
before Council in support of the request.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions or comments by the Members of Council,
Ordinance No. 36820-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................... O.
(Council Member Lea was absent.)
COMMUNITY PLANNING-ROANOKE VISION, COMPREHENSIVE DEVELOPMENT
PLAN: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
August 16, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request for Amendment of Vision 2001-2020, the City's Comprehensive
Plan, to include the Williamson Road Area Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Tirneson Friday, July 30, 2004, and Friday, August 6, 2004; and in The Roanoke
Tribune on Thursday, August 5, 2004.
A report of the City Planning Commission advising that the Williamson
Road Area Plan identifies four high-priority themes:
20O
· Creating a network of unique and identifiable places through
special site specific planning.
· Changing commercial land use patterns to respond to commercial
development needs.
· Improving the appearance and function of streets.
· Improving the design of residential and commercial buildings and
sites.
The Plan proposes policies and actions in support of the following
priorities:
· Strategic Initiative areas - special places where site-specific
planning will be undertaken to identify improvement
opportunities.
· Limiting piecemeal expansions of general commercial zoning and
using zoning districts such as CN, Neighborhood Commercial,
which provide greater flexibility for expansion on existing land
and also expand parking options.
· Streetscapes and transportation improvements for arterial and
collector streets.
· Guidelines for residential and commercial development.
The City Planning Commission recommended adoption of the Williamson
Road Area Plan as a component of Vision 2001-2020.
Mr. Fitzpatrick offered the following ordinance:
"AN ORDINANCE approving the Williamson Road Area Plan, and amending
Vis/on 200_1-2020, the City's Comprehensive Plan, to include the Williamson
Road Area Plan; and dispensing with the second reading of this ordinance by
title".
Mr. Fitzpatrick moved the adoption of the above referenced ordinance.
The motion was seconded by Mr. Cutler.
R. Brian Townsend, Agent, City Planning Commission, advised that:
Work on the Plan began in the Spring of 2003 and City staff
sponsored three community planning workshops between May
and July, 2003, at Breckinridge Middle School.
Following release of a draft Plan in February, 2004, staff
sponsored two additional workshops in March and April to give
residents and businesses an opportunity to review and comment
on the Plan.
201
The City Planning Commission held a public hearing on the Plan
on June :17, 2004, and during the public hearing numerous
comments were made by the President of the Williamson Road
Area Business Association and others requesting the City
Planning Commission to consider a 30 day continuation for
further discussion and review of certain issues identified in the
Plan; and the Planning Commission granted continuation of the
public hearing until its July 2, 2004 meeting.
At its work session, the City Planning Commission discussed
concerns raised by the Williamson Road Area Business
Association and, in response, the Commission was of the opinion
that completion of the neighborhood .planning process and the
resulting recommendations as they pertain primarily to future
land use in an adopted plan were an imperative prerequisite to
future zoning decisions that will be associated with adoption of a
new zoning ordinance which is anticipated for adoption in late
2004.
The City Planning Commission further determined that the land
use plan should be structured as a guide to future zoning
decisions, and should provide a general policy framework around
which zoning determinations could be made based on specific
circumstances and context existing in the neighborhood.
Concerns about revisions to the zoning ordinance text currently
underway are more appropriately communicated to the
appropriate forums that have been identified to address the
content of the specifically proposed districts or proposals for
introduction of certain site development standards and land uses
through the zoning ordinance steering committee and the City
Planning Commission
In consideration of the July 2, 2004, work session discussions,
the Planning Commission directed staff to review how the future
land use plan relates to future zoning decisions.
Revisions to the draft Plan were developed by staff prior to the
City Planning Commission's public hearing on July 15 at which
time the Williamson Road Area Business Association expressed
continued opposition to the Plan's future land use designation of
small and medium scale commercial businesses along the
Williamson Road corridor; the Roanoke Business Group also
spoke in opposition to the land use designations along the
corridor and noted six concerns in regard to neighborhood
commercial zoning.
202
The Planning Commission noted that language on pages 37 and
38 of the Plan was revised to explicitly clarify the relationship
between proposed land use designations and future zoning
districts so as to allow for consideration and designation of
multiple zoning districts within certain commercial land use
designations, depending on the context, scale and existing land
uses found along the corridor.
The Planning Commission also noted that land use designations
contained in the Neighborhood Plan are not absolutely tied to any
specific zoning district category or content of the zoning
ordinance draft that is currently under review.
The Plan content also contains four general themes including
creating a network or unique and identifiable places through
special site specific planning, changing commercial land use
patterns to respond to commercial development needs,
improving the appearance and function of streets in the
neighborhood, and improving the design of residential and
commercial buildings and sites.
Based on consideration of the two public hearings in June and
July, revisions were made to the draft and the City Planning
Commission recommended approval of the Plan by a 7 - 0 vote.
The area along the Williamson Road corridor from Hershberger
Road to Liberty Road which is small and medium scale
commercial, that differ from other areas of the neighborhood
such as Valley View Mall, Crossroads Mall, and Towne Square
better fit the existing land use pattern along that part of the
corridor, with smaller buildings, smaller lots and less intensive
uses than found elsewhere in the neighborhood.
Language was added under the small and medium scale
commercial uses to address the relationship of the designation to
future zoning.
The area between Hershberger Road and Liberty Road along
Williamson Road is a commercial area; however, it exhibits a
development pattern that is different from its companion areas
elsewhere in the neighborhood that are more intensely
developed.
2O3
Regional commercial areas should be primarily designated with
large site commercial zoning, but may contain limited areas with
general commercial districts in an effort to tie the land use plan
and its context to a future zoning decision that would ultimately
be made by the City Planning Commission and the Council.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing.
William G. Via, President, Williamson Road Area Business Association
(WRABA), advised that the Board of Directors requests that Council not adopt the
Williamson Road Neighborhood Plan in its present format; the Board agrees with
many aspects of the Plan; however, it disagrees with the new designation that
zones a major portion of Williamson Road as CN; and the Board is of the opinion
that the proposed zoning changes will negatively impact growth and expansion
of businesses along Williamson Road and property values will suffer.
On behalf of the Board of Directors, Mr. Via offered cooperation in drafting
a new zoning ordinance and advised that the Board would like to work with the
City Planning Commission and City staff to address their concerns with regard to
the proposed zoning and appropriate implementation tools; and WRABA would
prefer that the Neighborhood Plan and the Zoning Ordinance be adopted
together.
WendyJones, 2714 Tillett Road, S. W., Member of the Board of Directors,
Williamson Road Area Business Association, advised that WRABAwishes to work
with the City on the Williamson Road Neighborhood Plan. She called attention to
certain excellent points in the Neighborhood Plan, however, there are certain
other points that need further clarification and/or review before the Plan is acted
on by Council. She requested that Council delay adoption of theWilliamson Road
Neighborhood Plan pending further clarification.
Mr. Rick Williams, 3725 Sunrise Avenue, N. W., addressed Council as a
resident of the Williamson Road area, and spoke in support of the Neighborhood
Plan and encouraged its adoption by Council. He stated that the Plan identifies
issues of concern to the neighborhood, addresses a balance of interests, creates
a network of unique and specific identifiable places along Williamson Road,
includes substantial greenway initiatives and traffic calming, and provides
guidelines for the formalization of the function of streets like Oakland Boulevard
as framework streets by adding sidewalks and street trees, etc. He further stated
that the issue of small and medium scale commercial along Williamson Road will
not be detrimental to either businesses or adjoining neighborhoods and small
and medium scale commercial can be mapped in terms of zoning use as either
neighborhood commercial, commercial office, or C-2, General Commercial,
depending upon the scale of existing uses and the impact on nearby residential
204
areas. He advised that one of Williamson Road's biggest needs is pedestrian
accessibility and the promotion of a kind of neighborhood scale business model;
and some persons in the Williamson Road area believe that this is a business
model that will encourage greater business density and a more diverse business
mix on Williamson Road, while at the same time sustain and nurture both
businesses and nearby neighborhoods in the corridor. He stated that in the past,
residents of Williamson Road have had "no seat at the table"; businesses propose
to locate on Williamson Road, but there is no opportunity for residents to discuss
potential impacts, and the proposed Neighborhood Plan provides much greater
flexibility to do so, therefore, it is supported by manyWilliamson Road residents.
Ben A. Birch, Ill, 923 Curtis Avenue, N. W., representing the Airlee Court
Neighborhood Watch Association, advised that the Association requests that
Council not adopt the Williamson Road Neighborhood Plan in its present format.
He stated that after discussing the Plan as presently drafted~ members of the
organization support a large portion of the Plan, but due to restrictions on
businesses in the large proposed CN areas, it is believed that this will damage
commercial growth in the area, and ultimately damage Williamson Road
neighborhoods and the City. He advised that the Airlee Court Neighborhood
Watch Association wants the business community to be healthy because
ultimately it depends on those businesses for jobs and taxes that support City
services.
Bill Tanger, Director, Roanoke Business Group, addressed the time line for
adoption of the Neighborhood Plan and advised that there is no need for the Plan
to be adopted before the new zoning ordinance is adopted. He advised that
there are approximately 30 neighborhood plans in the City of Roanoke which
periodically come up for adoption and/or revision, none of the plans are tied
directly to the zoning ordinance, and at the time the Plans were adopted, they
became a part of the zoning process that existed at the time. He stated that City
staff made certain revisions to the definitions of CN, CC and other commercial
zones at the request of the Williamson Road business community which was a
small step forward; however, what should have been done with the future land
use map is the area that now has been redefined as possibly allowing general
commercial or office commercial, as well as CN, should be changed so as to
remain in its most flexible category of general commercial, with the option of
also making some of the area CN or CC, etc. He added that the purpose .of the
future land use map is a general picture of what the City and residents of the
neighborhood would like to see in the future; and the neighborhood business
community would like to see the most flexible way to redevelop and to grow the
business area, thereby helping the neighborhood in both residential and
business. He stated that the Williamson Road business communitywould like to
work with the City to further clarify the Plan.
(See communication from Mr. Tanger on file in the City Clerk's Office.)
205
Mr. Douglas Hart, 380:1 Highwood Road, N. W., spoke in support of the
Neighborhood Plan because it provides diversity and interest centers in the
Williamson Road area and will create a more diverse community of businesses
and interaction with the neighborhood.
The City Attorney was requested to comment on the effect of the
Neighborhood Plan, if adopted by Council; whereupon, he advised that if adopted
by Council, the Plan will become an element of the City's Comprehensive Plan;
for many years, the City has been working to develop Plans for each of the
various City neighborhoods; and once the Plan becomes a part of the
Comprehensive Plan, the Plan has legal standing and becomes a guide for the
subsequent adoption of the zoning and subdivision ordinances and the zoning
map. He stated that zoning actions and the zoning ordinance are supposed to
be consistent with the Comprehensive Plan; and the problem, which is often
litigated in zoning, is that when one looks at a comprehensive plan, different
elements can be selected to make an argument for or against a particular zoning
action or zoning ordinance. He advised that Council has the option to amend the
Comprehensive Plan, or to amend the zoning ordinance or the zoning map in
conformance with the Comprehensive Plan.
Vice-Mayor Fitzpatrick offered a substitute motion that Council table action
on the Williamson Road Neighborhood Plan until the meeting of Council on
Monday, October :18, 2004, at 7:00 p.m., in order that City staff may address
specific concerns raised by previous speakers. The motion was seconded by
Council Member Wishneff.
Council Member Dowe inquired about the growth pattern of Williamson
Road businesses over the past five years; whereupon, Mr. Townsend advised that
C-2 zoning has been in effect for approximately :17 years and has not led to any
major development along the Williamson Road corridor, and, in fact, staff and the
City Planning Commission believe that it has had adverse impacts by allowing a
wrong mix of uses to pervade the corridor, and is the reason that the
Neighborhood Plan, as a policy document, did not define that part of Williamson
Road between Liberty Road and Hershberger Road in great detail; the City
Planning Commission has confirmed that three zoning districts would be
considered appropriate within the guidelines or the policy set by adoption 'of the
plan; i.e.: neighborhood commercial, corridor commercial or general
commercial, and commercial office; and all three of the designations are
currently under review by the zoning ordinance steering committee for content,
zoning regulations, and permitted uses, which will be followed by a decision of
the City Planning Commission on how to map those specific zoning districts
within the confines or perimeters identified bythe land use plan. He stated that
his concern with regard to delaying action on the plan is that without some policy
direction, the steering committee, staff and the City Planning Commission have
no guide upon which to evaluate zoning regulations as they evolve over the next
two months; and the steering committee is moving forward in its review of the
206
proposed ordinance and intends to submit a draft of the ordinance to the City
Planning Commission by September, 2004. He added that when it is time to
review the zoning map that would accompany the zoning changes, without an
adopted land use plan, there are no guides upon which to make a
recommendation on the zoning regulations to the City Planning Commission or
to the City Council. He advised that the Planning Commission was of the opinion
that the flexibility identified in the land use plan in the area between
Hershberger and Liberty Roads is flexible enough to provide both staff, the City
Planning Commission and ultimately the City Council, the perimeters on which
they could make a reasoned zoning decision once they have the content of the
ordinance and the proposed map before them and without any policy adoption
prior to that time, it would be difficult to develop a plan and its implementation
parallel. He added that State law encourages that comprehensive plans be
prepared first, followed by all other activity, and zoning decisions are the
number one tool for implementation of any comprehensive plan, other than
operating budgets and capital budgets; and zoning is the way in which
development and use of land is regulated. Therefore, he advised that delaying
the policy decision will, in effect, hinder development of implementation from a
land use regulatory point of view.
Following further discussion and questions by Council Members, the
substitute motion offered by Mr. Fitzpatrick, seconded by Mr. Wishneff, to table
action on the matter until the regular meeting of Council on Monday, October 18,
2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in order
that City staff may address concerns raised by speakers, was adopted.
At 8:05 p.m., Council Member Cutler left the meeting.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, August 16, 2004, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of the City of Roanoke that atract of land located at the
intersection of Orange Avenue and Blue Hills Drive, N. E., designated as Official
Tax No. 7160113, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 30, 2004, and Friday, August 6, 2004.
A report of the City Planning Commission advising that the petitioner is
requesting the rezoning of Official Tax No. 7160113 from LM, Lighting
Manufacturing District, to C-2, General Commercial, Conditional, for the purpose
of permitting development of commercial uses at the entrance to the Roanoke
Centre for Industry and Technology (RCIT); and the petitioner proffers the
following conditions:
207
Principal permitted uses on the property shall be limited to the
following:
a. Restaurants;
b. Hotels, motels, inns;
c. Business service establishments;
d. Indoor recreational uses limited to a fitness center;
e. General and professional offices including financial
institutions; and
f. Day care centers with unlimited capacity subject to
requirements of Section 36.1-510 et seq.
There shall be no curb cuts on Orange Avenue/Route 460.
Freestanding signage shall be limited to one (1) per principal
permitted use development on the property.
Given the petitioner's consistency with Vision 200J-2020, the City
Planning Commission recommended approval of the request for rezoning,
subject to conditions proffered by the applicant; and the Planning Commission
requested that Council, in order to ensure that future development of the
property adheres to the principles and policies of Vis/on 200~ - 2020, the City's
Comprehensive Plan, require that a detailed site development plan, including
building perspectives and elevations, be submitted to the Planning Commission
for review and approval before the property, in whole or in part, is conveyed to a
potential buyer.
Mr. Dowe offered the following ordinance:
(#36821-081604) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 716, Sectional 1976 Zone Map, City
of Roanoke, to rezone certain property within the City, subject to certain
conditions proffered by the applicant; and dispensing with the second reading of
this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, Page 83.)
Mr. Dowe moved the adoption of Ordinance No. 36821-081604. The
motion was seconded by Mr. Fitzpatrick.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing.
208
Ms. Linda Grome, 4050 Trail Drive, Roanoke County, advised that the City
of Roanoke annexed the rear portion of her property and then constructed an
industrial park in the early 1980's; when construction began on the industrial
park, homes in the area sustained damage due to a geological rock bed that runs
from the industrial park to the foundation of her home, and the geological rock
bed is located in the area proposed to be rezoned. She requested Council not
approve the rezoning without conducting the appropriate water runoff tests and
geological surveys and that the matter be referred back to the City Planning
Commission for further study and review.
Ms. Nancy Cawley Williams, 9149 Hardy Road, Vinton, Virginia, former
owner of the property located at 4050 Trail Drive from 1962-2001, advised that
the house sustained damage as a result of construction of the Gardner-Denver
facility and following litigation she was awarded a settlement by the Roanoke
County Circuit Court. She stated that her purpose in appearing before Council
was to reiterate that the house was damaged and the current property owners
should be extended a certain level of protection by the City.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., advised that in view of the
concerns expressed by previous speakers, the matter should be referred back to
the City Planning Commission for geological testing.
In response to Ms. Grome's concern, Vice-Mayor Fitzpatrick advised that
the proposed rezoning provides for a much less dense development than the
industrial portions and before a building permit is issued to utilize any of the
property, City staff will ensure protection and/or geological testing. He pointed
out that the interests of Ms. Grome can be protected through the process of
permitting through the City Planning Department, as opposed to the actual
rezoning.
Ms. Grome advised that once the rezoning is approved by Council, City
Council will have no further involvement; whereupon, Vice-Mayor Fitzpatrick
responded that once the property is up zoned to office and institutional as
opposed to heavy industrial, the kind of development that can take place is
changed, and there is less chance of touching the rock strata with the kind of
development that will be permitted under the proposed zoning classification. He
stated that City Planning staff is aware of the concerns and will ensure, before
permitting sites under the new rezoning classification, that appropriate steps are
taken with regard to core drilling and/or geological testing.
The Mayor advised that the rezoning acts in favor of the concerns
expressed by Ms. Grome because property will be rezoned from light
manufacturing to commercial district, and plans for development of the property
will be presented to Council which will give Council a subsequent opportunity to
ensure that Ms. Grome's concerns are addressed.
209
Mr. Townsend advised that in addition to recommending approval of the
request for rezoning, the City Planning Commission requests that Council refer
any detailed site plan/development plan, including building prospectus and
elevations, to the City Planning Commission for review and approval prior to the
property, in whole or in part, being conveyed to a potential buyer.
There being no further speakers, the Mayor declared the public hearing
closed.
There being no further questions or comments by Council Members,
Ordinance No. 36821-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Dowe, Fitzpatrick and Mayor
Harris ............................................................. 5.
NAYS: None .................................................... 0.
(Council Members Lea and Cutler were absent.)
BOUNDARY LINE ADJUSTMENTS: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, August 16, 2004,
at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
adoption of an agreement between the City of Roanoke and the County of
Roanoke authorizing relocation of portions of boundary lines located along
Berkley Road, Underhill Avenue, and at the intersection of Draper Road and Old
Rocky Mount Road, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
T/rne$ on Monday, August 2, 2004, and Friday, August 6, 2004.
A communication from the City Manager advising that in May 2003,
Roanoke County approached the City of Roanoke with a proposed boundary
adjustment for Vineyard Park; subsequently the City suggested an adjustment to
bring all of the Water Pollution Control Plant into the City; Rockydale Quarries
also requested a minor adjustment; the proposed boundary adjustments consist
of: moving 53.038 acres of Vineyard Park from the City to the County, moving
9.024 acres owned by Rockydale Quarries from the County to the City, and
moving 33.094 acres owned by the Western Virginia Water Authority Water
Pollution Control Plant, 5.13]. acres owned byA, PJ., LLC., and 0.753 acre owned
by James R. Chisolm from the County to the City; and adjustments will
consolidate holdings in a single jurisdiction and will not have asignificant impact
on real estate revenue to the City of Roanoke.
210
Following the public hearing, the City Manager recommended that the
Mayor and the City Clerk be authorized to execute an agreement between the
County of Roanoke and the City of Roanoke agreeing to the proposed boundary
line changes; that the City Attorney be authorized to file the necessary petition
with the Circuit Court seeking an order approving the boundary line changes,
and to take any additional action that may be necessary to effect the changes.
Mr. Fitzpatrick offered the following ordinance:
(#36822-081604) AN ORDINANCE authorizing the Mayor to execute an
agreement between the County of Roanoke and the City of Roanoke relating to
certain boundary line adjustments between those governmental entities;
directing that certain other actions relating to such boundary line be taken as
provided by law; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 85.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36822-081604. The
motion was seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to speak
in connection with the public hearing. There being none, he declared the public
hearing closed.
There being no questions or comments by the Members of Council,
Ordinance No. 36822-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Dowe, Fitzpatrick and Mayor
Harris ............................................................. 5.
NAYS: None .................................................... 0.
(Council Members Lea and Cutler were absent.)
REFUSE COLLECTION: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, August :[6, 2004, at 7:00
p.m., or as soon thereafter as the matter may be heard in the City Council
Chamber, on the City's proposed Solid Waste Management Plan, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 6, 2004; and in The Roanoke Tribune on Thursday,
August 5, 2004
211
The Mayor inquired if there were persons present who would like to speak
in connection with the public hearing. There being none, he declared the public
hearing closed.
The City Manager advised that at the Council's work session on August 2,
2004, Council was provided with a staff briefing on the City's proposed Solid
Waste Management Plan; whereupon, she commended the document to Council.
The City Attorney advised that no specific action is required by the Council.
No comments or questions were raised by the Members of Council.
SPECIAL PERMITS: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, August 16, 2004, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a request for encroachment of
an awning at a height of ten feet above the sidewalk and extending 42 inches
into the public right-of-way at 16 Campbell Avenue, S.W., the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke
T/rnes on Friday, August 6, 2004.
A communication from the City Manager advising that ACS Design, on
behalf of Sutton Construction Co. of Roanoke, Inc., owner of property located at
16 Campbell Avenue, S. W., has requested permission to install an awning on the
building at 16 Campbell Avenue, which would encroach into the public right-of-
way; the proposed awning would encroach approximately 42 inches into the
right-of-way of Campbell Avenue, with ten feet of clearance above the sidewalk;
the right-of-way of Campbell Avenue at this location is approximately 60 feet in
width; and liability insurance and indemnification of the City of Roanoke by the
property owner shall be provided.
Following the public hearing, the City Manager recommended that Council
adopt an ordinance, to be executed by the property owner, which will be binding
on the property owner and his heirs and assigns, with a copy of the executed
ordinance to be recorded in the Clerk's Office of the Circuit Court for the City of
Roanoke, granting a revocable license to allow installation of an awning at 16
Campbell Avenue, S. W., encroaching into the right-of-way of Campbell Avenue.
Mr. Fitzpatrick offered the following ordinance:
212
(#36823-081604) AN ORDINANCE granting a revocable license to permit
the encroachment of an overhead awning at a height above the sidewalk of ten
(10) feet, with the overhead awning extending forty-two (42) inches, in the
public right-of-way of 16 Campbell Avenue, S.W., from property bearing Official
Tax No. 1011707, upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 86.)
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions or comments by Council Members, Ordinance
No. 36823-081604 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Dowe, Fitzpatrick and Mayor
Harris ............................................................. 5.
NAYS: None ........................................ -' ........... 0.
(Council Members Lea and Cutler were absent.)
HEARING OF CITIZEN UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
POLICE DEPARTMENT-SCHOOLS: Mr. Bill McClure, 542 Walnut Avenue,
S. W., complained about the lack of citizen input into the City's proposed
geographic policing policy. He stated that the proposed reorganization plan
contains certain positive features that could make the Police Department more
effective, but the manner in which the plan was presented has caused concern
for many of Roanoke's taxpayers.
COMMITrEES-ARMORY/STADIUM: Mr. Chris Craft, 1501 East Gate Avenue,
N. E., expressed concern that no member of the Stadium Study Committee is
under the age of 40; therefore, he requested that Council appoint one person to
the committee who is 35 years of age or younger.
POLICE DEPARTMENT-SCHOOLS: Mr. E. Duane Howard, 508 Walnut
Avenue, S. W., addressed Council in regard to an alleged incident that occurred
in his neighborhood when his vehicle was vandalized by a bullet on the driver's
side. When discussing the matter with the Chief of Police, he stated that he was
told that the incident could have occurred during his travels throughout the
Roanoke Valley, as opposed to having occurred in his neighborhood over night.
213
He expressed concern in regard to the response by the Chief of Police because it
would be difficult for any person to park their vehicle in front of their residence
and not notice that it was bullet damaged. He stated that he lives in a
neighborhood where there have been murders, fires, prostitution, homelessness,
burglaries, assaults, arsons, rapes, slum landlords, no building code
enforcement, vehicles and houses vandalized, yet Old Southwest has a
neighborhood association that is more concerned about the kind of siding that a
property owner can install on their house than all of the above listed problems.
He expressed a general lack of confidence in the Chief of Police.
Mr. Howard also expressed concern in regard to the School Resource
Officer program and advised that he reiterates the remarks of Ms. Alice Hincker.
POLICE DEPARTMENT-CITY EMPLOYEES-SCHOOLS: Ms. Helen E. Davis, 35
Patton Avenue, N. E., advised that the heart of any city is its employees who are
responsible for the day to day operation. She expressed concern with regard to
retaliation against Roanoke City employees who speak out and requested that the
City Manager be held accountable and that City Council support City employees.
POLICE DEPARTMENT-SCHOOLS: Ms. Alice P. Hincker, 4024 South Lake
Drive, S. W., requested that the School Resource Officer program retain its
special unit status with Sergeant Manuel Bocanegra as Supervisor and
coordinator of the program.
POLICE DEPARTMENT-SCHOOLS: Mr. Paul Holt, 111,1305 Burks Street, N. W.,
advised that he is familiar with 66 local jurisdictions, he has seen community
policing at its best and at its worst, and the City of Roanoke currently has a good
Police Department that is divided into different precincts. He stated that in other
localities, School Resource Officers engage in specialized training which does not
occur in the City of Roanoke because the City does not accept funds from the
Federal and/or State governments for DARE officers or School Resource Officers.
He expressed concern with regard to the effectiveness of the proposed
geographic policing policy, and advised that the City Manager and the Chief of
Police should be held accountable to Council for their actions and the Council
Members should be held accountable to the citizens of Roanoke for their actions.
COMPLAINTS-DRUGS/SUBSTANCE ABUSE: Ms. Theresa Gill-Walker, 2807
Ordway Drive, N. W., spoke with regard to the proposed methadone clinic to be
located on Hershberger Road, N.W. She advised that she has seen, first hand,
the negativity that a methadone clinic which is improperly operated can have on
a community in a short period of time. She called attention to a safety issue
regarding children who attend schools in the area, devaluation of property, a
decrease in the school population because parents will choose to send their
children to school at other school sites and/or in other Roanoke Valley localities,
and loss of income to businesses in the area because customers will shop
elsewhere for fear of being harassed, accosted, etc.
214
COMPLAINTS-HOUSING/AUTHORITY: Mr. Robert Gravely, 729 Loudon
Avenue, N. W., advised that there appears to be a lack of concern for Roanoke's
citizens inasmuch as the City has no agenda for its people, for the City's work
force and for the education of its children. He expressed concern with regard to
the overall deterioration of the inner city and lack of affordable housing.
There being no further business, at 9:05 p.m., the Mayor declared the
meeting adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
215
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
September 7, 2004
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 7, 2004, at 9:00 a.m., the regular meeting hour, in the Emergency
Operations Center Conference Room, Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Vice-Mayor
Beverly T. Fitzpatrick, Jr., presiding, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular
Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 36193-010603 adopted by Council on January 6, 2003, which
changed the time of commencement of the regular meeting of Council to be
held on the first Monday in each month from 12:15 p.m. to 9:00 a.m., and
pursuant to Resolution No. 36762-070604 adopted by Council on Tuesday,
July 6, 2004, which established the meeting schedule for the fiscal year
commencing July 1, 2004 and ending June 30, 2005.
PRESENT: Council Members Brian J. Wishneff, M. Rupert Cutler, Alfred T.
Dowe, Jr. (arrived late), Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Brenda L.
McDaniel, and MayorC. Nelson Harris (arrived late.) ....................... 7.
ABSENT: None .................................................. 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, and to interview applicants for vacancies on the Roanoke Redevelopment
and Housing Authority, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Mr. Lea and adopted
by the following vote:
216
AYES: Council Members Wishneff, Cutler, Lea, McDaniel and Vice-Mayor
Fitzpatrick .......................................................... 5.
NAYS: None .................................................... 0.
(Mayor Harris and Council Member Dowe were not present when the vote was
recorded.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to §2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Cutler moved that Council concur in the request to convene in Closed
Meeting as above described. The motion was seconded by Ms. McDaniel and
adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Lea, McDaniel and Vice-Mayor
Fitzpatrick .......................................................... 5.
NAYS: None .................................................... 0.
(Mayor Harris and Council Member Dowe were not present when the vote was
recorded.)
At 9:10 a.m., the Vice-Mayor declared the meeting in recess for one
interview for avacancy on the Roanoke Redevelopment and Housing Authority, to
be held in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building. (Council Member Dowe entered the meeting during the Closed
Session.)
At 9:40 a.m., the Council meeting reconvened in Room 159, with all
Members of the Council in attendance, except Mayor Harris.
217
ITEMS LISTED ON THE 2:00 P.M., COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION, AND ADDITIONS/DELETIONS TO 2:00 P.M.,
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
COUNCIL-SCHOOLS: The following items were suggested for discussion at
the joint meeting of Council and the Roanoke City School Board on Monday,
November 1, 2004, at 9:00 a. m.:
Status report on new School leadership.
After school programs, specifically programs in the middle schools.
School safety.
School uniforms.
COUNCIL-HOUSING/AUTHORITY: The following items were identified for
discussion at the joint meeting of Council and the Roanoke Redevelopment and
Housing Authority on Thursday, October 7, 2004, at 12:00 noon:
Memorandum of Understanding between City Council and the
Redevelopment and Housing Authority.
Overview of the Henry Street Program/TAP, The Dumas, The
Roanoke Higher Education Center, and the Culinary Institute.
Council Member Cutler suggested a review of the job descriptions of the
City's Director of Housing and Neighborhood Services and the Executive Director
of the Roanoke Redevelopment and Housing Authority; whereupon, the City
Manager advised that an executive search firm has been retained by the City to
identify candidates for the position of Director of Housing and Neighborhood
Services; and any discussion that the Council and the Housing Authority might
have with regard to the roles of the two positions would not impact the City's
selection of a person to fill the vacancy, but would address day-to-day
integration of activities. The City Manager concurred that in selecting a person
to fill the position of Director of Housing and Neighborhood Services, there
should be level of understanding concerning the relationship of the two
positions.
218
Council Member Cutler inquired if there is a relationship between the City
and the Housing Authority regarding the Cradle to Cradle housing program;
whereupon, the City Manager advised that the housing design competition will
involve construction of homes on some City owned and some Redevelopment and
Housing Authority owned properties, which is a separate issue and will be
accomplished using resources of both the City and the Housing Authority, all
proposed sites for the housing design competition are not intended to be strictly
Iow to moderate income sites, and it is hoped to include some market rate sites.
She added that some private individuals have offered to make properties
available for the project, and the Cradle to Cradle project is a separate activity
that has not involved the Housing Authority to any great extent.
Question was raised as to the status of the Cradle to Cradle project;
whereupon, the City Manager advised that Council was provided with written
information some time ago seeking guidance and/or support of the City's
proposed financial contribution, and not hearing from any Member of Council to
the contrary, action was taken to use Community Development Block Grant funds
for the initial phase of the project; actual housing design competition will be
judged in the City of Roanoke in mid-January 2005, and an allocation will be
made for construction of the homes during the second phase of the project. She
further advised that during the summer of 2005, following completion of the
spring semester, arrangements will be made with various colleges and
universities in the area to house many of the young people who will participate in
the building effort.
The City Manager advised that City staff/RRHA staff recently met with
officials of the State Office of the Department of Housing and Urban
Development (HUD) and the Virginia Housing Authority, and a meeting is
scheduled in the near future with the Virginia Department of Housing and
Community Development to articulate issues of importance to the community in
regard to housing challenges and diversity and the need for assistance and
support in addressing those issues; there has been an indication that certain
additional resources will be directed toward helping the City to solve some of the
existing problems; and preliminary discussions have taken place regarding a
pilot mixed income project in the City of Roanoke. She stated that it is
anticipated that the City's strategic housing plan itself will identify certain
specific strategies that the Council will be requested to adopt and identify
specific areas in the City where direct action is needed in order to cause housing
changes to occur within those communities.
219
Question was raised as to the best way to involve Roanoke County and
other surrounding jurisdictions with regard to providing Iow and moderate
income housing; whereupon, the City Manager advised that there needs to be a
community conversation, and if the City of Roanoke attempts to convene a
conversation among the jurisdictions on the issue, such could be viewed as the
City trying to get other jurisdictions to share its problems. She stated that she
has attempted, without success, to identify an entity that would be willing to
initiate the discussion. The City Manager called attention to a conversation with
the Governor of Virginia and others in which she suggested that there must be
more incentives at the State level in order to address not only the housing issue,
but transportation and funding of arts and cultural organizations, etc.; as a
highly developed urban community, Roanoke is the magnet for those persons
who are in the greatest need of services; and the City of Roanoke should be
proud of the fact that it provides services to those in need, but it should not be
the City's responsibility to provide services for the entire Roanoke Valley region.
She added that the City of Roanoke's continued involvement in the Virginia First
Cities Coalition is key to ensuring that certain discussions take place at the State
level and she encouraged the Members of Council, in their roles with the
Roanoke Valley Allegheny Regional Commission and the Roanoke Valley
Leadership Summit, to initiate individual conversations with their peers.
There was discussion in regard to items to be discussed at the 12:O0 p.m.,
meeting with Congressman Goodlatte; whereupon, the City Manager suggested
that the Roanoke River Flood Reduction project and efforts by the City, with
Congressman Goodlatte's assistance, to retain the Social Security Administration
office within the City of Roanoke should be discussed. She added that the First
Street Bridge and the availability of Federal funds for the project should also be
discussed to ensure that Congressman Goodlatte is comfortable with any
decision made by the Council regarding whether or not the bridge will be
pedestrian or vehicular.
The Mayor entered the meeting.
BRIEFINGS:
220
First Street Bridge
BRIDGES: The City Manager introduced a briefing on the First Street Bridge
project. She advised that preservationist architects were contacted to look at the
possibility of retaining some of the original elements of the bridge, which
involves various options and costs; whereupon, she called upon Philip C.
Schirmer, City Engineer, for a detailed briefing.
Mr. Schirmer advised that:
Council approved concept plans for a replacement bridge carrying
vehicles and pedestrians in February 2003, and plans are "bid
ready."
A citizens committee was formed to study the Dr. Martin Luther
King, Jr., Memorial in December, 2003.
Recommendations of the committee were presented to Council in
June 2004.
Concern was expressed for historic preservation of the Bridge.
A Federal funding opportunity has become known.
A number of issues need to be reviewed; i.e.: ntended use of the
bridge.
Whether or not the bridge will support pedestrians or vehicles is a
critical issue to be decided because loading for pedestrian use is
heavier than vehicular use, therefore, if the bridge is to be used for
festival events where large numbers of people will assemble, it will
be necessary to design the bridge for that purpose.
Other design issues to be considered are approach grades which are
the areas that lead up to the bridge; what are the desired features to
be incorporated into the bridge; i.e.: separate pedestrians from
traffic, improved lighting, features to be connected to the bridge, to
the rail walk, to the Gainsboro Parking Garage, etc.; and since the
bridge will be located over an operating rail track, it will be
necessary to design and construct a bridge that will not interfere
with rail operations.
221
The City Engineer reviewed the following alternate designs:
Alternate A - Restore the bridge for restricted pedestrian use
Total bridge restoration with the removal of the existing
cantilever walkway.
Utilize as many of the existing bridge members as possible;
member rehabilitation as compared to replacement.
· No vehicular traffic.
Separate construction of handicap access and permanent
stairs to the Gainsboro Parking Garage.
· Separate retrofitting for ornamental lights.
Total estimated project cost: $2.1 million (includes bridge
restoration, handicap access and permanent stairs to the
Gainsboro Parking Garage, railroad flagging, and relocation of
the railroad signal)*
Alternate B - Restore the existing bridge for unrestricted pedestrian use
· Major bridge rehabilitation to unrestricted pedestrian usage.
Reduced use of the existing bridge members; member
replacement (in keeping with the historical appearance) as
compared to rehabilitation.
· No vehicular traffic.
Separate construction of handicap access and permanent
stairs to the Gainsboro Parking Garage.
· Separate retrofitting for ornamental lights.
Total estimated project cost: $2.2 million (includes major
bridge rehabilitation, handicap access and permanent stairs to
the Gainsboro Parking Garage, railroad flagging, and
relocation of the railroad signal)*
222
Alternate C - Replace the bridqe and approaches for one lane of traffic and
unrestricted pedestrian use
· New bridge structure
with
appearance of the old truss.
One-lane vehicular traffic.
a truss span that has the
Defined sidewalk for pedestrians.
Bridge will be capable of additional memorials to Dr. King.
Includes handicap access and permanent stairs to the
Gainsboro Parking Garage.
Total estimated project cost: $2.4 million (This is as designed
and bid ready)*
Alternate D- Restore Truss Span and Replace Approaches for One Lane of
Traffic and Unrestricted Pedestrian Use
· New bridge structure with a major rehabilitated truss span.
· One-lane vehicular traffic.
· Defined sidewalk for pedestrians.
· Bridge will be capable of additional memorials to Dr. King.
· Includes handicap access and permanent stairs to the
Gainsboro Parking Garage.
· Total estimated project cost: $2.9 million
223
Project Funding:
City of Roanoke Capital Funds
Total Appropriations
Expended to Date
Available Balance
Federal Funding:
$ 2,252,357.00
$ 267,830.00
$ 1,984,527.00
$497,050.00 which is limited to use for a bridge carrying vehicular traffic
Requires substantial environmental and cultural reserve review and
approval by State and Federal agencies.
Estimated to be completed in an 8 - 12 month time line.
All approvals are required prior to beginning construction.
(As currently designed & bid)
Alt. A Alt. B Alt. C. Alt. D
Historical Preservation Yes Yes No Partial
Qualifies for Federal Money No No Yes Yes
Pedestrian Restrictions Yes No No No
One-Lane Vehicular Traffic No No Yes Yes
Dr. Martin Luther King, Jr. Memorial Implementation
Limited Limited
Total Project Cost* $2.1 million $2.2 million
Full Full
$2.4 million $2.9 million
*Prices do not include Dr. Martin Luther King, Jr. memorial features and design
COSTS
224
Available funding: $2.0 million in City funds, $500,000.00 in Federal funds
Martin Luther King, Jr. Memorial Approximate Cost of Features:
Statue
100,000.00 - $ 150,000.00
Medallions at Bridge Entrance (4)
10,000.00
Audio-Visual Stations (4)
20,000.00
Observation Platforms
25,000.00 - 30,000.00
Benches (4)
2,800.00
Trash Receptacles (4)
2,400.00
Park Lighting
75,000.00 - 90,000.00
Park Landscaping
30,000.00- 35,000.00
Subtotal
265,000.00- 340,200.00
Stair- Elevator Tower
200,000.00 - 225,000.00
Total
$465,000.00 - 565,200.00
The City Engineer advised that none of the estimates include any of the
features of the Martin Luther King Memorial, which would be added over and
above.
In summary, he stated that Alternate A provides some aspect for
preservation, restoration of the bridge, does not qualify for Federal money
because it is not recommended to reopen to vehicular traffic, pedestrian
restrictions for assembly and festival-type uses on the bridge, could
accommodate vehicular traffic, limited opportunity for memorial implementation
for Dr. King, medallions would be installed at the bridge entrance, at an
estimated cost of $2.1 million. He stated that Alternate Bwould improve the
bridge to allow unrestricted pedestrian assembly, accommodate vehicular traffic
and is estimated at approximately $2.2 million; Alternate C provides for a new
structure, qualifies for Federal money, no restrictions on pedestrian use, would
accommodate vehicles in one direction and is currently designed to be
southbound, would accommodate any of the memorials that would be selected
for Dr King, at an estimated project cost of $2.4 million; and Alternate D is the
225
hybrid and is, in essence, the same as Alternate C, except that some of the
trusses will be replaced and the bridge would be a renovated structure.
During a discussion of the above referenced alternates, the observation
was made by a Member of Council that it is a policy decision of Council on as to
whether the bridge will be one lane of vehicular traffic, or a no vehicular traffic
bridge. Question was raised as to whether the Roanoke Redevelopment and
Housing Authority, the Roanoke Higher Education Center, Downtown Roanoke,
Inc., and Total Action Against Poverty have been invited to provide input.
The City Manager explained that the Outlook Roanoke Plan, which is the
Plan for downtown Roanoke that was adopted by Council, included a
recommendation that the First Street Bridge be vehicular and was supported by
Downtown Roanoke, Inc. She advised that when the Gainsboro Parking Garage
was constructed in 2000, the facility was constructed in such a way that it was
assumed when the First Street Bridge was renovated or replaced, it would be
pedestrian only, otherwise, the parking garage would not have been sited in its
current fashion. She stated that the original plan that was adopted in 1999
assumed that it would be a pedestrian bridge; bridge design in approximately
mid-year 2000 called for a pedestrian bridge, but because the Outlook Roanoke
Plan was underway at the time, the then sitting Council suggested that no
decision be made regarding the bridge until after the Outlook Roanoke Plan was
completed; and, following completion, the Outlook Roanoke Plan called for the
First Street Bridge to be vehicular. She stated that membership of the current
Martin Luther King Committee includes not only the original MLK Committee that
was developed several years ago, but when the Committee was reconstituted,
stakeholders of all of the various organizations and entities that are located in
that section of the Gainsboro community were included. She added that the
original recommendation of the Committee was that the bridge should be
pedestrian in keeping with the original thinking and planning; however, when the
Committee learned that Federal funds which Congressman Goodlatte was
successful in securing on behalf of the City could not be used if the bridge
remained pedestrian only, the Committee then agreed to support a vehicular
bridge, with the understanding that there would be occasions for special events
or activities when the bridge could be closed and bollards could be used at either
end to eliminate the possibility of vehicular traffic.
226
Components of the Martin Luther King Memorial were discussed, such as
inlaid medallions at each end of the bridge, audio-visual stations located along
the bridge in the walkway, observation platforms that extend to the edge of the
overlook, benches, trash receptacles, park lighting and park landscaping, and the
stair-elevator tower.
Question was raised with regard to the proposed bronze statue of Dr. King;
whereupon, Rolanda B. Russell, Assistant City Manager for Community
Development, advised that Pernella Chubb-Wilson, representing the Southern
Christian Leadership Conference, has shared information with the King family,
and following approval of the recommendations by Council, the Dr. Martin Luther
King, Jr. Committee will go through the process of obtaining official approval
from the King family and initiate a request for proposal for the statue.
There was discussion with regard to how a visitor to the City of Roanoke
would know that the facility is a memorial to Dr. King; whereupon, Ms. Russell
advised that medallions will be placed on both sides of the bridge and the name
of the bridge will be stamped on the pavement.
Question was raised as to whether improvements to the bridge will also
offer an opportunity to tell of the involvement by some of Roanoke's citizens in
the civil rights movement; whereupon, Ms. Russell advised that the Committee
preferred to restrict the improvements to Dr. King; however, there was
discussion about an opportunity at some time in the future to talk about the role
of civil rights leaders in the Henry Street area, upon completion of the Dr. Martin
Luther King Jr. project.
Mr. Wishneff moved that Council approve Alternate B, providing for full Dr.
Martin Luther King,Jr. Memorial implementation, with the understanding that the
structure will qualify for Federal money, one lane of vehicular traffic, and
deletion of the elevator and stairs on the south side of the bridge. The motion
was seconded by Mr. Cutler.
The Mayor advised that the area already has vehicular access with or
without the First Street Bridge; vehicular traffic has not been allowed on the First
Street Bridge for the past four years and there has been no negative impact; the
driving issue on the First Street Bridge is how to allow the bridge and those
amenities that have been presented today to be the best memorial that the City
can create for Dr. Martin Luther King, Jr., and perhaps other civil rights
personalities locally, and in order to accomplish the most in terms of a memorial
park, it would be wise to dismiss the element of vehicular traffic. He stated that
it is not wise and prudent to allow decisions that will affect the City of Roanoke
to be solely driven by any Federal monies that may be attached to receipt of the
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funds and Council should be concerned with what is going to work best for the
City of Roanoke as a community, while taking into consideration the goals and
objectives for other components of the area.
Council memberWishneffwithdrew his motion and Council Member Cutler
withdrew his second to the motion.
Mr. Fitzpatrick moved that Council approve Alternate B with unlimited
pedestrian use. The motion was seconded by Dr. Cutler and unanimously
adopted.
In view of the previous discussion by Council, the City Manager advised
that City staff will submit a recommendation for consideration by Council that
will provide greater name identification for the First Street Bridge than the
proposed medallions would provide.
Real Estate Tax Abatement Program:
TAXES: Susan S. Lower, Director of Real Estate Valuation, advised that goals
of the City's Tax Abatement Program are to encourage renovation of real
property, to revitalize aging and deteriorating structures, to improve quality,
condition, and appearance of neighborhoods, to encourage home ownership and
to reduce the number of multi-family units.
She stated that the rehabilitation program was established in 1981 and
revised in 2000 to establish a marketing program, to eliminate conversion of
single family to multi-family units, to target historical, conservation and rehab
districts and to establish a timeline for rehab completion. She advised that for
the fiscal year 2003-2004, there were 242 applicants under the program, 61
commercial parcels, 109 single family parcels and 72 multi-family parcels. By
residential neighborhoods, she stated that in 2003-2004, there were 111 rehab
properties in Old Southwest, 18 in Gilmer/Melrose/Rugby, 16 in Belmont, and 12
in Hurt Park; and 34 commercial neighborhoods participated in downtown
Roanoke, 13 in Old Southwest, three in Gilmer Harrison, three in Grandin Road,
and three in Hurt Park.
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Ms. Lower reviewed components of the program that are working such as
the marketing program, targeting neighborhoods, elimination of conversion of
single family to multi-family, 40 to 60 per cent of value, and a time line for
completion; and components that are not working, such as the need to educate
more neighborhoods, cap assessed values, multi-use buildings, single family
restrictions have limitations and buildings >$5,000.00.
The following is a summary of current guidelines versus proposed
guidelines:
Currently the structure must be no less than 25 years old. Under the
proposed guidelines, the structure most be no less than 25 years old
and for single family structures, it must have an assessed value prior
to substantial rehabilitation or renovation, of no more than
$200,000.00.
Currently, the assessed value must be increased no less than 40 per
cent. No change is recommended.
Currently, total square footage must not be increased by more than
15 per cent. Under the proposed guidelines, no restrictions are
proposed on increasing square footage.
Currently, the structure must be designed for residential use after
completion of improvement. No change is proposed.
Currently, residential use shall include single-family dwellings,
duplexes, multifamily dwellings, apartments, and townhouses; any
property, the use of which is partially residential and partially
commercial or industrial shall be treated as residential in its entirety
for purposes of this division. Under the proposed guidelines,
residential use shall include single-family dwellings, duplexes,
multifamily dwelling units, and townhouses; for any property, the
use of which is partially residential and partially commercial or
industrial, the residential portion must meet the eligibility
requirements for residential real property, and the commercial
portion must meet the eligibility requirements for commercial or
industrial real property; the Department of Real Estate Valuation will
determine how to allocate the current assessed value of the property
between the residential and the commercial portions prior to the
start of the rehabilitation or renovation effort.
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Currently, the structure must be improved without increasing the
current number of dwelling units. No change is proposed.
Currently, the exemption shall not applywhen any existing structure
is demolished or razed and a replacement structure is constructed.
Under the proposed guidelines, the exemption shall not applywhen
any existing structure is demolished or razed and a replacement
structure is constructed, unless the assessed value of the existing
structure is below $5,000.00; the replacement structure must be a
single family home, and must have an assessed value no less than
120 per cent of the median value of dwelling units in the
neighborhood; the exemption shall not apply when any structure
demolished is a registered Virginia landmark, or is determined by
the Department of Historic Resources to contribute to the
significance of a registered historic district.
Currently, the structure must be no less than 25 years old. No
change is proposed.
Currently, the assessed value must be increased no less than 60 per
cent. No change is proposed.
Currently, total square footage must not be increased by more than
15 per cent. Under the proposed guidelines, there are no
restrictions on increasing square footage.
Currently, the structure must be designed for commercial or
industrial use after completion of improvement. The proposed
guidelines provide that the structure be designed for commercial or
industrial use after completion of improvement; if an exemption is
granted under this Division of the City Code, no other exemption,
including those under Divisions 5A and 5B regarding real property
located in an enterprise zone, will be granted even if the use
changes.
Currently, the exemption shall not apply when any existing structure
is demolished or razed and a replacement structure is constructed.
No change is proposed.
23O
Currently, the difference in the appraised value of the structure
immediately before rehab and immediately after rehab. The
proposed guidelines provide for the difference in the appraised
value of the structure immediately before rehabilitation, renovation
or replacement and immediately after rehabilitation, renovation, or
replacement.
Currently, this amount only, on a fixed basis, shall be the
exemption, notwithstanding subsequent assessment or
reassessment and no change is proposed.
Council Member Wishneff inquired if there is an incentive to encourage
citizens to convert from rental to home ownership; whereupon, Ms. Lower
responded that the Tax Abatement Program targets those persons whose homes
have a value of under $100,000.00, or 71.3 per cent of the City's housing stock;
and a homeowner could purchase a house for $24,000.00 and apply for rehab,
with the goal of having a house valued at $60,000.00, or more.
The City Manager called attention to other programs that address
encouraging home ownership in which funds are made available for down
payments and closing costs, etc. She advised that there is an incentive for any
type of reduction from multifamily downward by 50 per cent, but insofar as a
residential unit being converted into a homeownership unit, the Real Estate Tax
Abatement Program would not be the appropriate vehicle; and there may be
other options that could be presented to Council for discussion in conjunction
with the City's Strategic Housing Plan in October.
There was discussion in regard to why there is a cap for real estate tax
abatement; whereupon, it was noted that the Tax Abatement Program is intended
for Iow market value houses in order to provide incentives to increase the value,
and the program should not be applied toward a, for example, $400,000.00
residence simply because the property owner wants to increase the value of the
property.
The City Manager advised that the program is targeted toward those
structures and populations in the City that are most in need of the Real Estate
Tax Abatement Program. She stated that one of the major problems in the
Roanoke community, which contributes to rental property as opposed to home
ownership, is, due to the age of many homes in the City of Roanoke, they do not
come with the amenities that people are looking for when they purchase a home
in today's market.
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Council Member Wishneffcalled attention to his difficulty in understanding
the down side of encouraging a property owner to convert a $400,000.00 house
to an $800,000.00 house under the Real Estate Tax Abatement Program, and
requested factual information by City staff to address his inquiry.
Following further discussion, question was raised as to whether a public
hearing has been held on the proposed Real Estate Tax Abatement Program;
whereupon, the City Manager advised that a public hearing is not a legal
requirement.
Following further discussion, the Mayor advised that once the Real Estate
Tax Abatement Program has been formalized by City staff in terms of any action
that the Council will be requested to take, the appropriate information could be
transmitted through the Roanoke Neighborhood Advocates organization to
neighborhood associations throughout the City advising that the matter will be
considered by Council at an evening session, and if there is wide spread
opposition or concerns expressed by citizens, Council will review the
concerns/opposition and refer the matter back to City staff for further
refinement. In addition to disseminating information though the Roanoke
Neighborhood Advocates, Mr. Wishneff also suggested that organizations such as
the Blue Ridge Housing Development Corporation, Total Action Against Poverty
and other housing related organizations receive the same information.
COUNCIL-LEGISLATION: The Mayor expressed appreciation to
Congressman Bob Goodlatte for meeting with the Council and for his assistance
over the years with regard to Federal issues that have a direct impact on the City
of Roanoke and its citizens. He also expressed appreciation to Peter Larkin,
Congressman Goodlatte's legislative aid, who was also in attendance, for his able
assistance. The Mayor presented Congressman Goodlatte with a poster in
recognition of the City of Roanoke's inclusion as one of the most liveable
communities by Partners for Liveable Communities, a lapel pin and silver-plated
star paper weight with the City's new branding logo inscribed thereon.
Congressman Goodlatte advised of continuing efforts with regard to
Interstate 73, which has been delayed primarily because the focus has been on
Interstate 8! truck traffic. He called attention to efforts to provide a better
connection to the closest localities in major trade markets; i.e.: Winston-Salem,
Greensboro, and Charlotte, North Carolina, that would be beneficial to the
Roanoke Valley and involves a long term project. He stated that decisions
regarding Interstate 81 are being closely monitored, he has expressed strong
support for taking action to widen the highway, and has expressed concerns
regarding other ideas that have been proposed. He added that he is not against
the idea of imposing highway tolls, but tolls that are being examined for the
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current proposal are extraordinarily high, therefore, he has urged that the
project be scaled back; and separate lanes for cars and trucks, on and off ramps,
cloverleafs, fly-aways, etc., would be environmentally damaging and add billions
of dollars to the highway project. He advised that the State, notwithstanding the
public/private partnership law, should commit funding over a long period of
time, even though the State's fiscal circumstances do not allow for major
commitments; the goal is to make the interstate highway both competitive and
attractive for economic development and the House and the Senate have passed
transportation bills.
He stated that funding has been secured for the First Street Bridge,
although funding restrictions require a vehicular bridge, and if the bridge is
pedestrian only, Federal funds may not be available. He stated that he will
continue to look into the matter and hopes to be of assistance to the City. He
called attention to continuing efforts to attract people to the area who can help
to highlight the technology base that is currently being built in the Roanoke
Valley and he commended the New Century Technology Council on its efforts to
educate people about the Roanoke area. He stated that $3 million in grants,
direct appropriations and tax credits have been secured for the O. Winston Link
Museum and the Roanoke Valley Convention and Visitors Bureau, $250,000.00
has been secured for the Commonwealth Coach and Trolley Museum, and he is
working to ensure that the funds will remain in place as the bill works its way
through Congress; and $500,000.00 has been secured for the Virginian Railway
Museum which will not address all of the needs, but will beastart. He added
that he has been in contact with the House Transportation Infrastructure
Committee to request funds for the Heartland Corridor Project, which has been
advocated by Norfolk Southern Railway and will be beneficial to the Roanoke
Valley, that involves an east to west intermodal project, working the rail lines to
ensure that tunnels have a high enough capacity to handle the higher double
deck and higher height of intermodal transport, and also involves certain
intermodal facilities, one of which could be located in the Roanoke Valley and
would be the first step toward getting some of the trucks off of the highways.
He stated that the new air traffic control tower at Roanoke Regional Airport is
proposed to be dedicated at the end of the year, this year a $9.7 million grant
was secured to repave and make safety improvements to the east-west runway,
and it has been announced that the United States Department of Transportation
has awarded $1 million to the Greater Roanoke Transit Company. He called
attention to efforts to work with the General Service Administration to keep the
Social Security Administration Offices in the downtown Roanoke area, counter
offers have been considered and a final decision should be made in September-
October from among locations in both downtown and outside of downtown
Roanoke. He advised that the United States Army Corps of Engineers has entered
into a contract on the Roanoke River Flood Control Project, which has been at
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least 30 years in the making, will be an enhancement of the Roanoke River,
includes the greenway as a center piece of the City, and is anticipated to be a
four to five year project for Phase I, at a cost of $14 million of a total $60
million+ project.
The Mayor advised that keeping the Social Security Administration Offices
in downtown Roanoke is of prime concern to the City and the efforts of
Congressman Goodlatte on the City's behalf are appreciated. He stated that the
City has been as flexible as possible in working with officials at the local level.
With regard to the First Street Bridge, the Mayor advised that Council
received an in-depth briefing at its 9:00 a.m. work session and following
discussion, Council voted to proceed with a pedestrian option for the bridge,
although it is understood that Council's action does not meet the vehicular
requirement which is tied to Federal funding. Therefore, he stated that the City
would appreciate the ongoing efforts of Congressman Goodlatte in support of
the First Street Bridge project.
The City Manager advised that the Senior Vice President of Marketing for
Norfolk Southern Corporation will speak at the Regional Leadership Summit to be
held on Friday, September 24, 2004, to brief the region on the Heartland
Corridor; whereupon, she invited Congressman Goodlatte and Mr. Larkin to
attend the meeting if their schedule permits. She further advised that keeping
the Social Security Administration Offices in downtown Roanoke is a key issue for
the City; and approximately $900,000.00 has been committed to the City of
Roanoke to date for various Homeland Security issues for which the City of
Roanoke is most appreciative. She noted that at its 2:00 p.m. meeting, Council
will officially recognize those City employees who were called to active duty in
the United States military who have now returned from various levels of
participation, including service in Iraq, and invited Congressman Goodlatte to
attend the meeting.
Council Member Cutler advised that if Norfolk Southern is anxious to solicit
public support, i.e.: to have some of the costs of enlarging the tunnels in West
Virginia, etc., paid for by the public and become a partnership, the same logic
might also apply to a straight running double track from the Shenandoah Valley
line to parallel Interstate 81, and cooperate with those persons who would like to
see rail passenger service return to western Virginia. He stated that it appears
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that Norfolk Southern and private railroad companies, in general, have
historically been reluctant to become involved with the public sector due to
possibly more regulation orthe sharing of certain decision making. He inquired
about Federal funding for the Dumas Center; whereupon, Congressman
Goodlatte advised that a $7 million project is anticipated that could involve
construction of an auditorium and expansion of the Dumas facility and it is
hoped that an announcement will be made in the near future.
Council Members Dowe and Lea expressed appreciation to Congressman
Goodlatte for his assistance on behalf of the City of Roanoke to identify Federal
funding sources to help the City achieve many of its goals and objectives.
Vice-Mayor Fitzpatrick expressed appreciation to Congressman Goodlatte
for his assistance over the years. He advised that the history and heritage of the
Roanoke Valley has been transportation-oriented and will continue to be, but the
question is how to work collectively to develop that heritage, whether it be
intermodal or the Heartland in a part of the national corridor. He called attention
to discussions regarding higher education, which is basically the region's largest
business, because this area has more college students than any other area in the
Commonwealth of Virginia, but following graduation, these young people leave
the Roanoke Valley and go elsewhere to find jobs, therefore, there must be a
connection between Roanoke's transportation heritage and its young people. He
advised that the City of Roanoke owes Congressman Goodlatte a debt of
gratitude and asked that he feel free to call on the City whenever the City
officials/staff may be of assistance.
The City Manager commended Congressman Goodlatte on his relationship
with the City because he personally talks with City representatives when he needs
answers or when City representatives need to speak with him on issues that
impact the City of Roanoke, which makes the relationship between the
Congressman and the City quite unique.
Council Member Cutler advised that the investment that has been made in
the O. Winston Link Museum and the Roanoke Valley Convention and Visitors
Center is outstanding and the facility has become one of the jewels of downtown
Roanoke. He expressed appreciation to Congressman Goodlatte for his efforts
on the City's behalf.
BONDS/BOND-ISSUES: The Director of Finance submitted a briefing on the
City of Roanoke's fal12004 Bond Issue. He advised that:
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Council authorized the following debt issuance:
Police Building Phase II
Fire/EMS Facilities
Downtown West Parking Garages
Patrick Henry High School
Riverside Center for Research and Technology
Civic Center Phase II Expansion
Total
$ 6,670,000.00
4,435,000.00
2,000,000.00
46,775,000.00
5,500,000.00
14,300,000.00
$79,680,000.00
Patrick Henry High School:
Financing assumptions include $7.5 million
Literary Fund Loan and potential VPSA Bonds
Literary Fund Loans/VPSA Interest Rate Subsidies not currently available
Riverside Center for Research and Technology:
Project is private activity related per IRS guidelines
Application pending with Virginia Small Business Financing Authority for
allocation of qualified redevelopment bond to avoid issuance of taxable
bonds
Factors to be considered:
Maximum cash flow needed through fall 2005 totals $46 million
Literary Fund loans for partial financing of Patrick Henry High School not
currently available
Negative arbitrage is significant (difference between interest paid on
bonds and interest earned on bond proceeds)
Interest rate risk for one year
The Director of Finance recommended:
Issue $46,000,000.00 of the $79,680,000.00 authorized debt in the
fall of 2004 versus issuing the total amount.
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Approximately $26,000,000.00 of bond issuance can be extended
for one to one and one-half years.
Projected interest savings for fiscal year 2006 would be
$700,000.00-$750,000.00 (projected using current rates)
Provides flexibility for future Literary Fund Loan or VPSA Interest
Rate Subsidy Program
GRANTS: The City Manager introduced a briefing on the City's HUD Policy
and Planning for fiscal years 2005-2010.
Frank Baretta, Budget Team Leader, Department of Management and
Budget, presented a briefing on HUD Policy and Planning for 2005-2010, with
emphasis on refining the City's distribution of CDBG funding.
Mr. Baretta called attention to a recent communication which was sent to
the Mayor and Members of Council regarding the new five year Consolidated Plan
that is currently being addressed bystaffwhich included priorities and objectives
to be considered for the 2005-2010 period. He explained that the City submits
a five year plan to HUD and annual update in order to receive CDBG, HOME and
ESG grants and of the three, CDBG is by far the largest, providing about $2.2
million in new funds yearly, HOME provides approximately $750,000.00 and ESG
provides about $80,000.00.
He advised that the City is in the last year of its current five-year plan; the
next plan will begin on July 1, 2005; to start the new plan on time, its priorities
and objectives must form the basis of the budgeting cycle that begins two
months from now; and draft priorities and objectives were developed through a
work group that started with staff and was expanded to include several City
residents.
He stated that closely aligned with the City's Consolidated Plan is a policy
on HUD funds, which Council adopted in September 2001; among the policy's
provisions, CDBG funds are targeted in certain ways; the policy presently directs
15 per cent to economic development (including repayments on a HUD Section
108 loan), 65 per cent to housing, ten per cent to human services, five per cent
to neighborhood development and five per cent to planning and administration;
and meanwhile, by regulation, HOME funds are all for Iow/moderate housing and
£SG is all for homeless services.
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He further stated that the City's HUD funds policy provides flexibility with
its CDBG funds; budgeting aims to achieve the target levels, but the City can
move funds among the categories, if needed and available and there is a need for
more of the CDBG to go to economic and neighborhood development.
He reviewed a slide indicating the City's actual distribution for CDBG last
year and funds budgeted to date this year, which reflects the relative high value
that the City places on using its CDBG for housing, however, still less CDBG was
used for housing than the policy targets.
Mr. Baretta advised that many factors can influence the City's actual
distribution of CDBG funds compared to targets; for example, nearly
$400,000.00 in CDBG was shifted to the neighborhood category for the traffic
calming efforts in the Southeast By Design project, which was of major
importance to residents; another example is that the amount of CDBG funds
available each year can vary, so the percentage devoted to the City's annual
Section 108 loan payment can vary as overall CDBG funds vary; another example
is the unpredictability of applications to be received, while having to avoid
leaving funds unprogrammed since HUD has rules against building up unspent
funds; and such factors contribute to shifts compared to the City's original
targets.
He stated that housing remains by far the City's top priority, with CDBG
contributing beyond assistance to Iow/moderate persons; draft priorities and
objectives include $1.2 million in CDBG incentives for those above the
Iow/moderate income level to renovate deteriorated housing; the City will also
seek greater leveraging of its HUD fund from private and other public sources,
while supporting infrastructure, commercial and other neighborhood
improvements and keep its sights on the other four "focus neighborhoods" and
ways that the City can provide assistance, while the bulk of the HUD funds serve
the Gainsboro and Gilmer areas; and it is expected that the CDBG distribution
under the City's HUD policy will need to be adjusted.
Mr. Baretta reviewed a slide showing the City's current thinking for
adjusting the CDBG distribution for the 2005-20].0 period; economic
development would need to rise to 22.5 per cent; it would then be necessary to
create a small category of 0.5 per cent for CDBG Homeless Services which would
fund the comprehensive study and annual updates shown in the priorities and
objectives received; CDBG Housing funds would remain at the current 57 per cent
level actually funded for 2004-2005; with HOME funds, approximately two-thirds
of all the City's HUD funds will go for housing; Human Services will stay at its
current ten per cent; neighborhood development will rise to ten per cent,
primarily as a result of the City's experience in needing funds for infrastructure
238
needs; it is believed that the Planning/Administration category should be deleted
which represent more of a cost classification and should be seen as part of the
other categories; and moreover, flexibility is needed to deal with such costs
according to the needs of the project within the limits allowed by regulations.
He advised that priorities and objectives that the City is considering for the
next five years cover a range of community needs, such as providing incentives
to non-low/moderate persons to tackle blighting housing; at the same time, the
City must continue to raise the value of Iow/moderate housing and assist those
with special needs; CDBG will also continue to contribute toward the many
human services needs of individuals and families; and the City wishes to foster
involvement of neighborhood groups, preserve historic places and enhance
infrastructure, while assisting businesses.
Looking at tasks ahead, Mr. Baretta advised that the Citywishes to broaden
public input beyond what has been received through the work group;
information will be sent to approximately 400 individuals and agencies with
regard to draft priorities and objectives, supplemented by an advertisement in
the newspaper and information provided directly to the Roanoke Neighborhood
Advocates, and information on the City's website, with the ability for viewers to
respond by e-mail; on September 23, 2004, an open-house-style public meeting
will be held for interested persons to discuss and comment on the draft; and in
November, the budget cycle will begin and in May, 2005 Council will be
requested to approve the new five-year plan and associated revisions to the HUD
policy.
At 1:50 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., on Tuesday, September 7, 2004, the Council meeting
reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Brian J. Wishneff, M. Rupert Cutler, Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Brenda L. McDaniel and
Mayor C. Nelson Harris .............................................. 7.
ABSENT: None .................................................. O.
239
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Vice-Mayor Beverly T.
Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Council Member Dowe offered the following
resolution expressing sympathy upon the passing of Mrs. Christine Price Lea,
mother of Council Member Sherman P. Lea, on Tuesday, August 17, 2004:
(#36824-090704) A RESOLUTION memorializing the late Christine Price
Lea, mother of Council Member Sherman P. Lea.
(For full text of Resolution, see Resolution Book No. 69, Page 89.)
Mr. Dowe moved the adoption of Resolution No. 36824-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, McDaniel, and
Mayor Harris ........................................................ 6.
NAYS: None .................................................... 0.
(Council Member Lea abstained from voting.)
The Mayor presented a ceremonial copy of the above referenced measure
to Council Member Lea, on behalf of the Lea family.
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES: Mr. Fitzpatrick offered the
following resolution recognizing and commending City employees returning from
active duty as Army National Guard, Air Force Air National Guard, and Army,
Navy, Air Force and Marine Corps Reservists, who served their country during
"Operation Iraqi Freedom":
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(#36825-090704) A RESOLUTION paying tribute to City employees who
have returned from active duty as Army National Guard, Air Force National Guard,
and Army, Navy, Air Force and Marine Corps reservists who served their country
during "Operation Iraqi Freedom."
(For full text of Resolution, see Resolution Book No. 69, Page 90.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36825-090704. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
Louie A. Cross, representing reservists employed by the City of Roanoke,
expressed appreciation to Council and to the City Manager for previous action
taken by the Council to provide full pay and benefits to City employees called to
active duty in the Armed Forces.
The Mayor presented a ceremonial copyofthe above referenced resolution
to the following reservists: Scott E. Bradford (Navy Reserve), Robert P. Campbell
(National Guard), Louie A. Cross (Army Reserve), Jeremy Todd Evans (Air Force
Reserve), Richard Alden Frantz, III (Army Reserve), Douglas Lynn Hurd (National
Guard), Jeffrey P. Jenkins (Army Reserve), Robert A. Johnson (Army Reserve),
Darrick A. Jones (Army Reserve), Paul Eric Laprad (Army Reserve), Brian K.
McDaniel (Marine Corps Reserve), Maurice Nicholson (National Guard), Joseph E.
Orange (Army Reserve), and Daryl W. Songer (Air Force Air National Guard).
PROCLAMATIONS-LIBRARIES: The Mayor presented a proclamation
declaring Thursday, September 16, 2004, as Friends of the Library Day.
PROCLAMATIONS-CITY COUNCIL: The Vice-Mayor
proclamation declaring September 7, 2004, as C. Nelson
recognition of the Mayor's 40'h birthday on August 21, 2004.
presented a
Harris Day in
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion is desired, the item will be removed from the Consent Agenda and
considered separately.
MINUTES: Minutes of the special meeting of Council held on Tuesday,
July 6, 2004; the organizational meeting and the regular meeting of Council held
on Tuesday, July 6, 2004, recessed until Friday, July 16, 2004, and recessed until
Monday, July 19, 2004; and the regular meetings of Council held on Monday,
July 19, 2004, and Monday, August 2, 2004, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Cutler moved that the reading of the minutes be dispensed with and
that the minutes be approved as recorded. The motion was seconded by
Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
AUDITS/FINANCIAL REPORTS-COMMITTEES: Minutes of the Audit
Committee meeting, which was held on Monday, August 16, 2004, were before
the body.
Topics of discussion:
Internal Audit Reports:
Cash & Inventory Counts
Civic Center Maintenance
Code Enforcement
Data Mining
242
New Business:
Municipal Auditing Annual Report -June 20, 2004
Audit Committee Annual Report -June 30, 2004
Municipal Auditing 2005 Annual Plan
Engagement Letter-Roanoke City Public Schools
Mr. Cutler moved that the Minutes be received and filed. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
BUSES-COMMITTEES: Minutes of the Greater Roanoke Transit Company
Audit Committee meeting which was held on Monday, August 16, 2004, were
before the body.
Topics of discussion: Internal Audit Reports, Inventory Count.
Mr. Cutler moved that the Minutes be received and filed. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
BUDGET-CITY COUNCIL: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, September 20,
2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
an adjustment to the City of Roanoke fiscal year 2004-2005 budget, was before
the body.
243
The City Manager advised that each year, the year-end General Fund
balance and retained earnings for Internal Service Fund and Enterprise Funds are
appropriated for the funding of Capital Maintenance and Equipment Replacement
(CMERP) and other necessary items; and a Council report recommending
appropriation of additional funds is scheduled to be presented to Council on
Monday, September 20, 2004.
It was further advised that pursuant to Section 15.2-2507, Code of Virginia
(1950), as amended, a locality may amend its budget to adjust the aggregate
amount to be appropriated during the current fiscal year as shown in the current
adopted budget, however, any such amendment which exceeds one per cent of
total expenditures shown in the adopted budget, or the sum of $500,000.00,
whichever is lesser, must be accomplished by publishing a notice of a meeting
and a public hearing.
Mr. Cutler moved that Council concur in the request of the City Manager.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
COMMITTEES-PERSONNEL DEPARTMENT: A communication from Kenneth S.
Cronin, Secretary, Personnel and Employment Practices Commission, advising of
the resignation of Tamara S. Asher as a member of the Personnel and
Employment Practices Commission, was before Council.
Mr. Cutler moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Dowe
and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
244
COMMITTEES-FLOOD REDUCTION/CONTROL: A communication from
Herbert C. Berding,Jr., tendering his resignation as a member of the Flood Plain
Committee, was before Council.
Mr. Cutler moved that the resignation be accepted and that the
communication be received and filed. The motion was seconded by Mr. Dowe
and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
PARKS AND RECREATION-COMMITTEES-YOUTH-LIBRARIES-FIFTH
PLANNING DISTRICT COMMISSION: The following reports of qualification were
before Council:
C. Nelson Harris, Brenda L. McDaniel and William D. Bestpitch
as members of the Roanoke Valley Allegheny Regional
Commission, for terms ending June 30, 2006;
Sharon Hicks as a member oftheYouth Services Citizen Board,
for a tem ending May 31, 2007;
Herbert D. McBride as a member of the Roanoke Public Library
Board, for a term ending June 30, 2007; and
Christene A. Montgomery and Sharon L.
unexpired terms of office on the Parks
Advisory Board, ending March 31, 2005.
Stinnette to fill
and Recreation
Mr. Cutler moved that the reports of qualification be received and filed.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... O.
245
REGULAR AGENDA
PUBLIC HEARINGS:
SCHOOLS-BONDS/BOND ISSUES: Pursuant to action taken by the Council,
the City Clerk having advertised a public hearing for Tuesday, September 7,
2004, at 2:00 p.m., or as soon thereafter as the matter may be heard, on a
request of the Roanoke City School Board that Council adopt a resolution, or
resolutions, approving issuance by the City of Roanoke of its general obligation
bond, or bonds, in an amount estimated not to exceed $1,300,000.00, for the
purpose of financing certain capital improvements for Lincoln Terrace Elementary
School, the matter was before the body.
Legal advertisement of the public hearing was published in The £oano/~e
Times on Thursday, August 19, 2004, and Thursday, August 26, 2004.
A communication from George J. A. Clemo, Attorney, advising that on
August 16, 2004, at the request of the Roanoke City School Board, Council
adopted Resolution No. 36816-081604, authorizing the filing of an application
with the Virginia Public School Authority (VPSA) for bond financing of
$1,300,000.00 for capital improvements at Lincoln Terrace Elementary School,
and authorizing publication of a notice of public hearing as required by the
Public Finance Act before the bonds may be issued; and the VPSAapplication was
filed on August 25, 2004.
Mr. Clemo further advised that no action is required bythe Council, other
than the holding of a public hearing; and following receipt of the final debt
service schedule for the bonds by the VPSA, a final bond resolution will be
submitted to Council for consideration at a future Council meeting.
The Mayor inquired if there were persons present who would like to be
heard in connection with the matter. There being none, he declared the public
hearing closed.
No action was required to be taken by the Council.
246
PETITIONS AND COMMUNICATIONS:
BUDGET-COMMONWEALTH'S A'I-I-ORNEY-GRANTS: A communication from
the Commonwealth's Attorney advising that the Victim/Witness Assistance
Program was awarded a :~2 month, $107,201.00 grant (No. 05-K8554VW04) for
July 2004 through June 2005 by the Department of Criminal Justice Services
(DCJS), which will allow the Victim/Witness Assistance Program to continue to
provide comprehensive information and direct services to crime victims and
witnesses, in accordance with the Virginia Crime Victim and Witness Rights Act;
and the Victim/Witness Program continues to operate with a full-time
coordinator for the Circuit Court, one full-time assistant for the Juvenile and
Domestic Relations Court and one full-time assistant for the General District
Cou rt.
It was further advised that the Victim/Witness Program is coordinated by
the Office of the Commonwealth's Attorney, at a cost to the City of $25,671.00
as a local cash match, for atotal grant budget of $132,872.00; and the local cash
match is equal to that of fiscal year 2003-2004 and is included in the General
Fund fiscal year 2004-2005 adopted budget in the Transfers to Grant Fund
Account.
The Commonwealth's Attorney recommended that Council accept
Victim/Witness Grant No. 05-K8554VW04, in the amount of $:~07,201.00, with
the City of Roanoke providing $25,67:~.00 as a local cash match from monies
provided in the Transfers to Grant Fund Account in the fiscal year 2004-2005
budget, for a total grant of $132,872.00; authorize the City Manager to execute
all appropriate documents to be approved as to form by the City Attorney; that
Council appropriate funds totaling $132,872.00 and increase corresponding
revenue estimates in accounts established by the Director of Finance in the Grant
Fund; and transfer $25,671.00 from the General Fund Transfers to Grant Fund
Account No. 001-250-9310-9535 to a Grant Fund account to be established by
the Director of Finance.
Acommunication from the City Manager concurring in the recommendation
of the Commonwealth's Attorney was also before Council.
247
Mr. Fitzpatrick offered the following budget ordinance:
(#36826-090704) AN ORDINANCE to appropriate funding for the Victim
Witness Program Grant, amending and reordaining certain sections of the 2004-
2005 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 91.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36826-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
Mr. Fitzpatrick offered the following resolution:
(#36827-090704) A RESOLUTION authorizing the acceptance of a grant
made to the City of Roanoke by the Commonwealth of Virginia Department of
Criminal Justice Services for a Victim/Witness Assistance Program and
authorizing the execution and filing by the City Manager of the conditions of the
grant and other grant documents in a form approved by the City Attorney.
(For full text of Resolution, see Resolution Book No. 69, Page 92.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36827-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
248
REPORTS OF OFFICERS:
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-EMERGENCY MEDICAL SERVICES: The City Manager
submitted a communication advising that the Virginia Department of Health,
Office of Emergency Medical Services, administers a Rescue Squad Assistance
Fund (RSAF) grant program which is awarded twice annually; and Roanoke Fire-
EMS applied in March 2004 for the grant in order to purchase Ford Type Ill
Ambulance and Training equipment, which will help the department to meet
Commonwealth of Virginia Accreditation requirements.
It was further advised that in July 2004, the State Office of Emergency
Medical Services awarded Roanoke Fire-EMS a grant of $40,982.00 for the above
referenced project, requiring a $53,155.00 local match; sufficient matching
funds for the grant are budgeted in two accounts; and action by Council is
needed to formally accept and appropriate the funds and to authorize the
Director of Finance to establish revenue estimates and appropriate accounts to
purchase the equipment and supplies in accordance with provisions of the grant.
The City Manager recommended that Council authorize acceptance of the
grant and appropriate State grant funds of $40,982.00, with a corresponding
revenue estimate, in accounts to be established by the Director of Finance in the
Grant Fund; transfer the local match of $53,155.00 from the Fleet Management
Fund and the Local Match Funding for Grants Fund to the Grant Fund account;
and authorize the City Manager to execute the required grant agreements to be
approved as to form by the City Attorney.
Mr. Dowe offered the following budget ordinance:
(#36828-090704) AN ORDINANCE to appropriate funding for the Rescue
Squad Assistance Fund Grant, amending and reordaining certain sections of the
2004-2005 Fleet and Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 93.)
249
Mr. Dowe moved the adoption of Ordinance No. 36828-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
Mr. Dowe offered the following resolution:
(#36829-090704) A RESOLUTION authorizing the acceptance of the Rescue
Squad Assistance Fund ("RSAF") Grant made to the City of Roanoke by the
Virginia Department of Health, Office of Emergency Medical Services, and
authorizing the execution and filing by the City Manager of the conditions of the
grant and other grant documents approved as to form by the City Attorney.
(For full text of Resolution, see Resolution Book No. 69, Page 94.)
Mr. Dowe moved the adoption of Resolution No. 36829-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
JUVENILE CORRECTION FACILITIES-BUDGET-GRANTS-YOUTH: The City
Manager submitted a communication advising that the City of Roanoke has
received notification that an application for funds under the Juvenile
Accountability Block Grant (JABG) One Time Special Funding Initiative has been
reviewed and approved by the Virginia Department of Criminal Justice Services
(DCJS); funding will be used to provide equipment and supplies to a volunteer
task force, which has been established under the Director of Social/Human
Services to consider the City of Roanoke's Comprehensive Strategy for Juvenile
Offenders; and the goal of the Task Force is to study the City of Roanoke's
current system for juvenile offenders and to make recommendations for a more
comprehensive and appropriate response to juvenile offender needs.
25O
The City Manager further advised that the approved amount of the One
Time Special Funding Initiative ($8,333.00) is available on a reimbursement basis
only; and funds must be expended or obligated during the award period between
September :1 and December 31, 2004.
The City Manager recommended that Council adopt a resolution accepting
the $8,333.00 in JABG Special One Time Funding Initiative from the Virginia
Department of Criminal Justice Services, Application No. 04-JBOT-28, for the City
of Roanoke's Comprehensive Strategy for Juvenile Offenders; authorize the City
Manager to execute the required grant acceptance, and any other forms required
by the Department of Criminal Justice Services; appropriate $8,333.00 in
accounts to be established by the Director of Finance in the Grant Fund, and
adopt a revenue estimate of the same amount.
Mr. Cutler offered the following budget ordinance:
(#36830-090704) AN ORDINANCE to appropriate funding for the Juvenile
Accountability Block Grant One Time Special Funding Initiative, amending and
reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 95.)
Mr. Cutler moved the adoption of Ordinance No. 36830-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
Mr. Cutler offered the following resolution:
(#36831-090704) A RESOLUTION authorizing acceptance of Juvenile
Accountability Block Grant One Time Special Funding Initiative funds from the
Virginia Department of Criminal Justice Services on behalf of the City, authorizing
execution of any and all necessary documents to comply with the terms and
conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto.
(For full text of Resolution, see Resolution Book No. 69, Page 96.)
251
Mr. Cutler moved the adoption of Resolution No. 36831-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that Congress has appropriated funds for continuation
of the Local Law Enforcement Block Grant (LLEBG) for the period of October 1,
2004, through September 30, 2006, to be administered bythe Bureau of Justice
the Assistance and the U. S. Department of Justice; the purpose of the program is
to provide funds to units of local government to underwrite projects designed to
reduce crime and to improve public safety; the City of Roanoke has been
awarded $5].,017.00; grant conditions require a local match amount of
$5,669.00, for a program total of $56,686,00; and the award is significantly less
than awards in previous years due to budget cuts to the program, however, the
award renews Roanoke's LLEBG grant program for the eighth consecutive year.
It was further advised that grant funds must be used for: (1) payment of
overtime to presently employed law enforcement officers for the purpose of
increasing the number of hours worked by such personnel, and (2) procuring
equipment, training and other materials directly related to basic law enforcement
functions, police bicycle patrol, directed at specific/problem areas or
neighborhoods, will be continued through the program; grant funds become
available only after a public hearing has been held by Council and an LLEBG
program advisory committee meeting has been conducted by the Police
Department; and the public hearing and LLEBG advisory committee meeting must
be conducted prior to October 13, 2004.
It was further advised that the LLEBG program requires that all grant funds
($51,017.00) be placed in an interest bearing account; based on interest earned
during the past year of LLEBG funding, interest earnings of $750.00 are
anticipated for the grant; and the local cash match of $5,669.00 is available in
the Police Department's State Asset Forfeiture account.
252
The City Manager recommended that Council accept the Local Law
Enforcement Block Grant (LLEBG) of $5:~,017.00 from the Bureau of Justice
Assistance, with the Police Department providing $5,669.00 as a local cash
match from State Asset Forfeiture Account No. 035-640-3302-2149, and
$750.00 in anticipated interest earnings; authorize the City Manager to execute
the grant agreement and any related documents, subject to approval as to form
by the City Attorney; and appropriate $57,436.00 and establish corresponding
revenue estimates in accounts to be established by the Director of Finance in the
Grant Fund, as follows:
Overtime $53,3S4.00
FICA 4,082.00
Total $57,436.00
Ms. McDaniel offered the following budget ordinance:
(#36832-090704) AN ORDINANCE to appropriate funds for the Local Law
Enforcement Block Grant, amending and reordaining certain sections of the
2004-2005 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 97.)
Ms. McDaniel moved the adoption of Ordinance No. 36832-090704. The
motion was seconded by Mr. Lea and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
Ms. McDaniel offered the following resolution:
(#36833-090704) A RESOLUTION authorizing the acceptance of the Local
Law Enforcement Block Grant offer made bythe Bureau of Justice Assistance and
authorizing the execution of any required documentation on behalf of the City, in
a form approved by City Attorney.
(For full text of Resolution, see Resolution Book No. 69, Page 98.)
253
Ms. McDaniel moved the adoption of Resolution No. 36833-090704. The
motion was seconded by Mr. Wishneff and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None .................................................. 0.
BUDGET-GRANTS-FDETC: The City Manager submitted a communication
advising that the City of Roanoke is the grant recipient for Workforce Investment
Act (WlA) funding, thus, Council must appropriate funds for all grants and other
monies received in order for the Western VirginiaWorkforce Development Board
to administer WlA programs; and the Western Virginia Workforce Development
Board administers the Federally funded Workforce Investment Act (WlA) for
Area 3, which encompasses the Counties of Alleghany, Botetourt, Craig, Franklin
and Roanoke, and the Cities of Covington, Roanoke, and Salem.
It was further advised that WlA funding is intended for four primary client
populations:
· Dislocated workers who have been laid off from employment through
no fault of their own;
· Economically disadvantaged individuals as determined by household
income guidelines defined by the U. S. Department of Labor;
· Youth who are economically disadvantaged, or have other barriers to
becoming successfully employed adults; and
· Businesses in need of employment and job training services.
It was explained that the Western Virginia Workforce Development Board
has received a Notice of Obligation from the Virginia Employment Commission
allocating $77,857.00 for the Adult Program, which serves economically
disadvantaged persons; $113,884.00 for the Dislocated Worker Program, which
serves persons laid off from employment through no fault of their own;
$192,069.00 for the Youth Program, which serves economically disadvantaged
youth in Program Year 2004 (July 1, 2004 -June 30, 2006); and the Western
Virginia Workforce Development Board has received an NOO (Nature of
Obligation) from the Virginia Employment Commission adjusting the allocation
for Program Year 2003 (July 1,2003 -June 30, 2005) which decreases the Adult
Program allocation by $2,374.00 and increases the Dislocated Worker Program
by $70.00.
254
The City Manager recommended that Council appropriate Western Virginia
Workforce Development Board Workforce Investment Act funding of $383,810.00
and establish corresponding revenue estimates in accounts to be established in
the Grant Fund by the Director of Finance; and decrease Program Year 2003
Adult Program appropriations and revenue accounts by $2,374.00 and increase
Program Year 2003 Dislocated Worker Program appropriations and revenue
accounts by $70.00.
Mr. Cutler offered the following budget ordinance:
(#36834-090704) AN ORDINANCE to appropriate funding for the fiscal
year 2005 Workforce Investment Act Grant and to de-appropriate funding for the
fiscal year 2004 Grant, amending and reordaining certain sections of the 2004-
2005 Grant Fund Appropriations, and dispensing with the second reading bytitle
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 99.)
Mr. Cutler moved the adoption of Ordinance No. 36834-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................... 0.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted a
communication advising that the Virginia Institute for Social Service Training
Activities (VlSSTA) program provides valuable training classes for local
Department of Social Services staff, including social workers, eligibility workers,
supervisors and administrative staff, as well as training for local Department of
Social Services approved or State licensed child care providers; training events
enhance the knowledge and skills of staff and child care providers, such that
vulnerable children, adults and families are effectively assisted in obtaining an
appropriate level of safety and self-sufficiency; the Virginia Department of Social
Services grants funds to Virginia Commonwealth University (VCU) for operation of
five VISSTA Area Training Centers throughout the Commonwealth; and the City of
Roanoke Department of Social Services has received an annual sub-award for
local supervision and operation of the Piedmont Area Training Center since 1998.
255
It was further advised that the current budget for the program is
$344,000.00, with the actual sub-award amount being $401,691.00, which
includes funding for an additional training assistant position that is needed due
to the Virginia Department of Social Services Policy Training being added to
VISSTA's responsibilities, and is issued on a cost reimbursable basis.
The City Manager recommended that she be authorized to accept the
$401,691.00 sub-award from Virginia Commonwealth University, and to execute
the Sub-award Agreement and any other required documents, all documents to
be subject to approval by the City Attorney; and that the Director of Finance be
authorized to increase the revenue estimate for VISSTA Account No. 001-110-
1234-0671, in the amount of $57,691.00, and appropriate funds to the
following accounts:
001-630-5318-2020
001-630-5318-2075
001-630-5318-2160
001-630-5318-2066
001-630-5318-1002
001-630-5318-1120
001-630-5318-1105
001-630-5318-1125
001-630-5318-1130
001-630-5318-1131
(VISSTA Telephone)
(VlSSTA Printing)
(VlSSTA Postage)
(VISSTA Program Activities)
(Regular Employee Salaries)
(FICA)
(City Retirement)
(Hospitalization Insurance)
(Life Insurance)
(Disability Insurance)
$2,000.00
2,000.00
1,500.00
18,932.00
25,363.00
1,940.00
2,283.00
3,300.00
289.00
84.00
$57,691.00
Mr. Fitzpatrick offered the following budget ordinance:
(#36835-090704) AN ORDINANCE to appropriate funding for the Virginia
Institute for Social Service Training Activities (VlSSTA), amending and reordaining
certain sections of the 2004-2005 General Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 101.)
256
Mr. Fitzpatrick moved the adoption of Ordinance No. 36835-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None ............................. -' .................... 0.
Mr. Fitzpatrick offered the following resolution:
(#36836-090704) A RESOLUTION authorizing the City Manager to execute
a subaward agreement with Virginia Commonwealth University for local
supervision and operation of the Virginia Institute for Social Service Training
Activities ("VISSTA") Piedmont Area Training Center, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 102.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36836-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None .................................................. O.
REFUSE COLLECTION: The City Manager submitted a communication
advising that on August 1, 2001, the Virginia Waste Management Board of
Regulations issued document SNR.DEQ014 which required every municipality or
region to prepare an updated Solid Waste Management Plan to be presented to
the Department of Environmental Quality on or about July 1, 2004; the Virginia
Department of Environmental Quality facilitates solid waste management
planning throughout the State, which planning efforts are useful in tracking and
managing solid waste, promoting recycling and preventing long term problems
such as soil and water contamination; and Council adopted Roanoke's first and
only Solid Waste Management Plan in 1991, pursuant to Resolution No. 30619;
and to a large degree, the goals of the Plan have been met.
257
It was further advised that the Code of Virginia authorizes the Solid Waste
Management Board to promulgate regulations relating to the management of
solid waste requiring that all Plans be submitted to DEQ for approval; City staff
has led development of a draft Solid Waste Management Plan for the City of
Roanoke; the final draft of the Plan, for which the Vision Comprehensive Plan has
provided guidance, accounts for a number of changes that Roanoke's Solid Waste
Management division has instituted in recent years; the Plan also acknowledges
Roanoke's excellent recycling rate which exceeds the state-mandated 25 per
cent threshold; and on August 16, 2004, Council held a public hearing at which
time public comment on the Plan was solicited and no comments were made by
the public at that time.
The City Manager recommended that Council adopt the City of Roanoke's
Solid Waste Management Plan and authorize submittal of the Plan to the Virginia
Department of Environmental Quality for approval.
Mr. Cutler offered the following resolution:
(#36837-090704) A RESOLUTION regarding the adoption of a Solid Waste
Management Plan for the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 69, Page ].02.)
Mr. Cutler moved the adoption of Resolution No. 36837-090704. The
motion was seconded by Mr. Dowe.
Council Member Cutler inquired about the recycling of green and brown
glass which is currently taken to Cycle Systems on an individual basis, and
requested that City staff review viable options to recycling.
The City Manager advised that under the new contract with Cycle Systems,
the City reached the zero-floor price for recycling in August, 2004, thus avoiding
the payment of recycling fees for the month of August; and required tonnage for
the zero-floor price is 225 tons, the City of Roanoke recycled 233 tons in August
and saved $10,447.00 in disposal fees.
258
Dr. Cutler spoke in favor of merging recycling efforts with Roanoke County;
whereupon, the City Manager called attention to discussions with the County
Administrator regarding the possibility of collecting trash on the same day on
those streets that have both City and County residents, and Roanoke County has
expressed an interest in the proposal.
Vice-Mayor Fitzpatrick suggested that an article be published in the
Roanoke Citizen magazine advising citizens as to the amount of money that was
saved by the City on recycling in August, in an effort to help citizens to
understand how recycling saves the City money. He spoke in support of regional
recycling.
Resolution No. 36837-090704 was adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None .................................................. 0.
BRIDGES-STATE HIGHWAYS-TRAFFIC: In view of certain action taken by the
Council at its 9:00 a.m. work session, the City Manager withdrew a
communication which was previously placed on the agenda recommending that
Council adopt a resolution endorsing the improvement of the First Street Bridge,
agreeing to pay the 20 per cent match to Federal funds ($497,000.00) and
agreeing to reimburse the Virginia Department of Transportation for the total
amount of costs expended byVDOT if the City subsequently elects to cancel the
project.
Council Member Wishneff advised that at the 9:00 a.m. work session,
Council unanimously adopted a motion to renovate the existing First Street
Bridge as a pedestrian only bridge, to continue ongoing efforts with
Congressman Goodlatte to obtain Federal funds for a pedestrian only bridge, and
to move forward with a memorial project to honor Dr. Martin Luther King, Jr.
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
communication advising that historically, the Roanoke Redevelopment and
Housing Authority (RRHA) has administered a variety of housing programs for the
259
City of Roanoke using Community Development Block Grant (CDBG) and HOME
Investment Partnerships Program (HOME) funds; on May 13, 2004, Council
authorized the RRHA's 2004-2005 housing activities by Resolution No. 36695-
051304, which approved the City's 2004-2005 Annual Update to the
Consolidated Plan for submission to the U. S. Department of Housing and Urban
Development (HUD); Council accepted the 2004-2005 CDBG and HOME funds on
June 21, 2004, pursuant to Ordinance No. 36719-062104 and Resolution No.
36720-062104, pending approval from HUD; and grant agreements with HUD
have since been signed.
It was further advised that in order for the RRHA to conduct housing
activities approved in the Consolidated Plan, authorization by Council to execute
an agreement with the RRHA is needed; necessary CDBG and HOME funding is
available in certain accounts; under the proposed agreement, a total of
$721,930.00 is being provided to the RRHA for owner and tenant-occupied
housing rehabilitation activities that will primarily serve the Gainsboro area
which, along with the Gilmer area, are the next neighborhoods to receive
targeted CDBG and HOME funding; the Agreement provides that limited repair
services for the elderly and emergency assistance may be provided to both
neighborhoods; the Agreement contains a mutual indemnification clause in which
both parties agree to indemnify the other for damages and expenses incurred as
a result of the other party's conduct; and the effect of the clause is that, in
certain circumstances, the City would waive its defense of sovereign immunity.
The City Manager recommended that she be authorized to execute the
2004-2005 CDBG/HOME Agreement with the Roanoke Redevelopment and
Housing Authority, to be approved as to form by the City Attorney.
Mr. Dowe offered the following resolution:
(#36838-090704) A RESOLUTION authorizing the appropriate City officials
to execute the 2004-2005 Community Development Block Grant and HOME
Investment Partnership Program Agreement with the Roanoke Redevelopment
and Housing Authority to conduct the housing activities approved in the
Consolidated Plan, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 104.)
260
Mr. Dowe moved the adoption of Resolution No. 36838-090704. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None .................................................. 0.
BRIDGES-NORFOLK SOUTHERN COPORATION: The City Manager submitted
a communication advising that the proposed reconstruction of the First Street
Bridge over the railroad tracks will require the relocation of Norfolk Southern
Railway Company's (Railway) signal system; negotiations with the Railway have
been completed and the City is ready to execute an agreement; estimated cost of
relocation and force account work totals $147,190.00, and funding is available in
First Street Bridge, Account No. 008-052-9574.
The City Manager recommended that she be authorized to execute the
agreement with Norfolk Southern Railway Company, to be approved as to form by
the City Attorney, as executed by the Railway.
Mr. Dowe offered the following ordinance:
(#36839-090704) AN ORDINANCE authorizing the City Manager to enter
into an agreement between the City of Roanoke and Norfolk Southern Railway
Company ("Railway") to provide for relocation of a portion of the Railway's signal
system attached to the First Street Bridge, upon certain terms and conditions,
and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, Page 105.)
Mr. Dowe moved the adoption of Ordinance No. 36839-090704. The
motion was seconded by Ms. McDaniel and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
McDaniel, and Mayor Harris .......................................... 7.
NAYS: None .................................................. 0.
261
CITY CODE-HUMAN DEVELOPMENT COMMITTEE: The City Manager
submitted a communication advising that Section 17-14, Code of the City of
Roanoke (1979), as amended, requires that a Human Resources Advisory Board
be established to interest itself in matters pertaining to the public local Social
Services Department and to monitor the formulation and implementation of
public assistance and social services programs; the Human Resources Advisory
Board is also required by State statute; and Section 2-30! of the City Code
establishes the Human Services Committee which is designed to make
recommendations to Council regarding the distribution of City Human Services
funds to local charitable organizations.
It was further advised that the Human Resources Advisory Board meeting
has not been well attended by members in recent years; the purpose of the
Advisory Board has been unclear, and activities of the Department of Social
Services are so tightly regulated that responsibilities of the Advisory Board are
very limited; the Human Services Committee is active fromJanuarythrough April
each year to make recommendations for distribution of City Human Services
funds; combining the two committees into one nine member Board, to be named
the Human Services Advisory Board, would be more effective and would fulfill the
purpose and duties of both the Human Resources Advisory Board and the Human
Services Committee; such action would also meet the requirements of the Code
of Virginia; and membership of the Human Services Advisory Board would consist
of the current active members of the Human Resources Advisory Board and the
Human Services Committee.
The City Manager recommended that Section 2-301, Code of the City of
Roanoke (1979), as amended, be amended, to eliminate the Human Services
Committee and amend Section 17-14 of the City Code to rename the Human
Resources Advisory Board, the Human Services Advisory Board, and to add the
duties of the Human Services Committee to the duties of the Human Services
Advisory Board; and appoint members of the Human Services Committee to the
Human Services Advisory Board, as follows: for terms of two years - Pam
Kestner-Chappelear and Frank Feather, for a term of three years - H. Clark
Curtis; and for a term of four years - Randy Leftwich and Corinne Gott as a new
member.
262
Mr. Fitzpatrick offered the following ordinance:
(#36840-090704) AN ORDINANCE amending §2-297, Established;
repealing §2-301, Human Services Committee, of Article XlV, Boards, Authorities,
Commissions and Committees, and amending §17-20, Functions, powers and
duties, of Article II, Advisory Board of Human Resources, of Chapter 2,
Administration, of the Code of the City of Roanoke (1979), as amended,
abolishing the Human Services Committee; consolidating the functions, powers
and duties of the former Committee with those of the Advisory Board; changing
the name of the Advisory Board; and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 106.)
Mr. Fitzpatrick moved the adoption of Ordinance No. 36840-090704. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris ................................................... 7.
NAYS: None ................................................... 0.
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the City of Roanoke for the month of July 2004.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation of $1,139,814.00 from the 2004-2005 Capital
Maintenance and Equipment Replacement Fund to fund textbook adoptions,
administrative technology equipment, surveillance equipment, furniture
replacement, a modular building, facility improvements, and repair of a roof, was
before Council.
263
A report of the Director of Finance recommending that Council concur in
the request, was before the body.
Mr. Cutler offered the following budget ordinance:
(#36841-090704) AN ORDINANCE to appropriate funding for equipment
from the Capital Maintenance and Equipment Replacement Program (CMERP),
amending and reordaining certain sections of the 2004-2005 General and School
Funds Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 109.)
Mr. Cutler moved the adoption of Ordinance No. 36841-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris ................................................... 7.
NAYS: None .................................................. 0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Council Member Dowe offered the following
resolution designation M. Rupert Cutler as Voting Delegate, Sherman P. lea as
Alternate Voting Delegate, and George C. Snead, Jr., as Staff Assistant at the
2004 Annual Conference of the Virginia Municipal League:
(#36842-090704) A RESOLUTION designating a Voting Delegate and
Alternate Voting Delegate for the Annual Business Session and meetings of the
Urban Section of the Virginia Municipal League and designating a Staff Assistant
for any meetings of the Urban Section.
(For full text of Resolution, see Resolution Book No. 69, Page 110.)
264
Mr. Dowe moved the adoption of Resolution No. 36842-090704. The
motion was seconded by Mr. Fitzpatrick and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................. 7.
NAYS: None .................................................. O.
NATIONAL LEAGUE OF CITIES: Vice-Mayor Fitzpatrick offered the following
resolution designating ShermanP. Lea as Voting Delegate and BrianJ. Wishneff
as Alternate Voting Delegate for the 2004 Annual Business Meeting of the
National League of Cities:
(#36843-090704) A RESOLUTION designating a Voting Delegate and
Alternate Voting Delegate for the Annual Business Meeting of the National
League of Cities.
(For full text of Resolution, see Resolution Book No. 69, Page 111.)
Mr. Fitzpatrick moved the adoption of Resolution No. 36843-090704. The
motion was seconded by Ms. McDaniel and adopted by the following vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................. 7.
NAYS: None .................................................. 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
PARKS AND RECREATION-CITY COUNCIL: Council Member Cutler
commended the City's Department of Parks and Recreation in connection with a
recent tabloid that was included in The Roano/~e Times, which called specific
attention to the City's Urban Forestry Program, entitled "Roanoke in Bloom" and
an article on Roanoke Valley watersheds.
265
CITY COUNCIL-CITY EMPLOYEES: Council Member Dowe recognized former
Council Members William Bestpitch, William Carder and Linda Wyatt who served
on City Council during the time that Council voted to award full pay and benefits
to City employees called to active military duty.
CITY COUNCIL-CITY EMPLOYEES-CITY GOVERNMENT: Vice-Mayor
Fitzpatrick commended all City employees who are responsible for maintaining
entrances to the City. He called attention to the need to erect signs at entrances
to the City indicating that the City of Roanoke is a five time All America City and
displaying the City's new branding theme.
SPORTS ACTIVITIES: Council Member Lea extended an invitation to
Roanoke's citizens to attend the Fifth Western Virginia Education Classic Football
Game to be held on Saturday, September :~1, 2004, at Victory Stadium, at which
time public safety personnel will be recognized, as well as a local citizen who lost
his life during the attack on the Pentagon on September 11, 2001. He expressed
appreciation to City staff for their assistance in connection with the upcoming
event.
DIRECTOR OF FINANCE-CITY CLERK-CITY A'I-rORNEY-MUNICIPAL AUDITOR:
The Mayor advised that the two year terms of office of William M. Hackworth, City
Attorney; Jesse A. Hall, Director of Finance; Troy A. Harmon, Municipal Auditor;
and Mary F. Parker, City Clerk, will expire on September 30, 2004.
Mr. Cutler moved that William M. Hackworth be reappointed as City
Attorney; Jesse A. Hall be reappointed as Director of Finance; TroyA. Harmon be
reappointed as Municipal Auditor; and Mary F. Parker be reappointed as City
Clerk for terms of two years, each, commencing October 1, 2004 and ending
September 30, 2006. The motion was seconded by Mr. Dowe and unanimously
adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
266
COMPLAINTS-HOUSING/AUTHORITY-SUBDIVISIONS: Mr. Robert R. Justice,
3659 Peakwood Drive, S. W., spoke with regard to the proposed upscale housing
development to be located off Peakwood Drive to be constructed by Len Boone &
Associates, and advised that he would like to address the process and not the
merits of the project on behalf of himself and his family. He called attention to
an announcement on the Roanoke City web site indicating that his next door
neighbor intended to sell her house to a real estate developer so that the house
could be demolished in order to provide road access to an approximately 50 acre
tract of undeveloped land behind his property, which was the first time he had
heard about the proposed development. He advised that a neighborhood
committee was appointed to review available options and a neighborhood
meeting was called to explain the proposed housing development which was
attended by a City official who did a creditable job in clarifying details of the
City's perspective on the issue. He stated that his purpose in appearing before
Council was to point out that this was the first time that there had been any
discussion about the project with citizens from the affected neighborhood,
although it appears that City officials, including Council, knew about the project
since at least May, 2004, and those property owners who will be the most
impacted by decisions were left out of the loop. He further stated that
regardless of whether or not the process is legal, the neighborhood should not
have been the last to find out about the proposed development. He advised that
the manner in which the project was handled by the City should be of concern to
every property owner in Roanoke, because if this kind of treatment can happen
to property owners in his neighborhood, it can also happen to property owners in
other sections of the City. He stated that in addition to being a place of comfort
and refuge, a person's home is a large capital investment and represents a large
portion of their estate, therefore, private developers and City government should
not have a license to potentially diminish or destroy this investment. In closing,
he stated that he did not wish to cast any doubts on the integrity of any of the
parties involved in the project because they acted both legally and with the best
intentions of the people involved for the good of the City of Roanoke; however,
sometimes good intentions developed in private and cloaked by legality, are not
always right for everyone and can sometimes lead to great distress. He strongly
recommended that Council review the matter so that past mistakes will not be
repeated.
267
BRIDGES: Mr. E. Duane Howard, 508 Walnut Avenue, S. W., addressed
Council in connection with the manner in which business is conducted in the City
of Roanoke. He quoted the following excerpt from asermon delivered by Dr.
Martin Luther King, Jr. in 1968 entitled, "The Drum Major Instinct": "Yes, if you
want to say that I was a drum major, say that I was a drum major for justice; say
that I was a drum major for peace; say that I was a drum major for righteousness,
and all of the other shallow things will not matter. Iwon't have any money to
leave behind, I won't have the fine and luxurious things in life to leave behind,
but I just want to leave a committed life behind, and that is all I want to say. If I
can help someone as I pass along, if I can cheer somebody with a word or a
song, if I can show somebody he is traveling wrong, then my living will not be in
vain." Mr. Howard inquired if the above words sound as though they came from
a man who would want the City of Roanoke to argue and to be divided over how
to honor him? He stated that there has been no meaningful public hearing on
the proposed First Street Bridge project, and expressed concern with regard to
the lack of attendance at meetings by members of the Martin Luther King, Jr.
Committee and recommendations were adopted by the Committee without
representation bya quorum of its membership. He called attention to opposition
by a majority of Roanoke's citizens who have not been allowed to provide input,
yet the City proposes to spend over $2 million of taxpayers' money on the First
Street Bridge.
PAY PLAN-CITY EMPLOYEES-HUMAN DEVELOPMENT: Mr. Robert E. Gravely,
729 Loudon Avenue, N. W., advised that the focus of Council should be on the
rights of the citizens of Roanoke. He also spoke in regard to an inequitable pay
scale among City employees, educating welfare recipients which will lead to alife
of self-sufficiency, and caring for Roanoke's elderly population.
BRIDGES: Ms. Helen E. Davis, 35 Patton Avenue, N. E., advised that naming
the First Street Bridge in memory of Dr. Martin Luther King,Jr. is not the proper
place for a memorial to Dr. King, however, there appears to be a majority ruling
by Council to do so. She stated that some persons spoke in favor of also
honoring local citizens who played a role in the civil rights movement along with
Dr. King; however, she urged that the City exercise caution because to do so
could open the door to numerous requests. She stated that the name of Oliver
White Hill was mentioned during the Council's 9:00 a.m. briefing; the Gainsboro
Southwest Community Organization, the Gainsboro Neighborhood Alliance, and
268
the Historic Gainsboro Preservation District previously requested Community
Development Block Grant funds to be allocated for the Oliver White Hill house
located on Gilmer Avenue, the request was denied and City staff indicated that
funds may be available at a later date. She suggested that the Hill house be
restored and named the Oliver White Hill Civil Rights Museum. She stated that
the Martin Luther King, Jr. Committee does not speak for all of the citizens of
Roanoke and Council has not solicited the remarks of citizens through a public
hearing process. She urged that citizens be allowed to speak with regard to
various briefings by City staff at the 9:00 a.m. Council work sessions which could
eliminate the necessity to speak at the 2:00 p.m. Council meetings.
Ms. Davis also spoke in support of installing screen doors on the housing
units of residents of Lincoln Village and that structural problems associated with
the housing units in Lincoln Village be addressed by the appropriate entity.
CITY MANAGER COMMENTS:
VIRGINIA MUNICIPAL LEAGUE-CITY EMPLOYEES-CITY INFORMATION
SYSTEMS: The City Manager welcomed back Rolanda Russell, Assistant City
Manager for Community Development, who has been on medical leave.
The City Manager advised that the City's new website was activated on
Saturday, September 4, 2004, and provides new and improved features.
The City Manager advised that the City of Roanoke will be recognized at
the Annual Conference of the Virginia Municipal League on October 3-5, 2004, in
Alexandria, Virginia, for the Southeast By Design program.
At 3:40 p.m., the Mayor declared the Council meeting in recess for two
Closed Sessions.
At 5:10 p.m., the Council meeting reconvened in the City Council Chamber,
with all Members of the Council in attendance, Mayor Harris presiding.
269
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Fitzpatrick moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Lea and adopted by the following
vote:
AYES: Council Members Wishneff, Cutler, Dowe, Fitzpatrick, Lea, McDaniel,
and Mayor Harris .................................................... 7.
NAYS: None .................................................. O.
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Mayor advised that there
are vacancies on the Roanoke Public Library Board, created by the resignations of
B. Gayle Graves and Brenda L. McDaniel, and called for nominations to fill the
vacancies.
Mr. Fitzpatrick placed in nomination the names of Lauren Saunders and
Owen C. Schultz.
There being no further nominations, Ms. Saunders and Mr. Schultz were
appointed as members of the Roanoke Public Library Board, for terms ending
June 30, 2007, by the following vote:
FOR MS. SAUNDERSAND MR. SCHULTZ: Council MembersWishneff, Cutler,
Dowe, Fitzpatrick, Lea, McDaniel, and Mayor Harris ........................ 7.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised that there are
vacancies on the Youth Services Citizen Board, created by the resignations of
Jamaal Jackson and Clay Wyatt, and called for nominations to fill the vacancies.
Mr. Fitzpatrick placed in nomination the names ofJoAnn Edmunds and
Sherman P. Lea, Jr.
27O
There being no further nominations, Ms. Edmunds was appointed for a
term ending May 31,2006; and Mr. Lea was appointed to fill unexpired term of
JamaalJackson ending May 31,2005, as members of the Youth Services Citizen
Board by the following vote:
FOR MS. EDMUNDSAND MR. LEA: Council Members Wishneff, Cutler, Dowe,
Fitzpatrick, Lea, McDaniel, and Mayor Harris .............................. 7.
OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES: The Mayor
advised that there is a vacancy on the Parks and Recreation Advisory Board,
created by the resignation of Geraldine LaManna, and called for nominations to
fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of Roger B. Holnback.
There being no further nominations, Mr. Holnback was appointed as a
member of the Parks and Recreation Advisory Board, to fill the unexpired term of
Geraldine LaManna, ending March 31, 2007, by the following vote:
FOR MR. HOLNBACK: Council Members Wishneff, Cutler, Dowe, Fitzpatrick,
Lea, McDaniel, and Mayor Harris ...................................... 7.
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: The Mayor advised that the
four year term of office of Charles E. Hunter, III, as a Director of the Industrial
Development Authority, will expire on October 19, 2004, and called for
nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of Charles E. Hunter, III.
There being no further nominations, Mr. Hunter was reappointed as a
Director of the Industrial Development Authority, for a term ending October 20,
2008, by the following vote:
FOR MR. HUNTER: Council Members Wishneff, Cutler, Dowe, Fitzpatrick,
Lea, McDaniel, and Mayor Harris ...................................... 7.
271
COMMI'FI-EES-SOIL CONSERVATION: Mr. Fitzpatrick moved that Broaddus C.
Fitzpatrick and John P. Bradshaw, Jr., be nominated for appointment to the Blue
Ridge Soil and Water Conservation Board of Directors. The motion was seconded
by Mr. Cutler and unanimously adopted.
OATHS OF OFFICE-COMMITTEES-NEIGHBORHOOD ASSOCIATIONS: The
Mayor advised that there is a vacancy on the Roanoke Neighborhood Advocates,
created by the resignation of Joseph A. Schupp, and called for nominations to fill
the vacancy.
Mr. Fitzpatrick placed in nomination the name of Althea Pilkington.
There being no further nominations, Ms. Pilkington was appointed as a
member of the Roanoke Neighborhood Advocates, to fill the unexpired term of
Joseph A. Schupp, resigned, ending June 30, 2006, by the following vote:
FOR MS. PILKINGTON: Council Members Wishneff, Cutler, Dowe, Fitzpatrick,
Lea, McDaniel, and Mayor Harris ...................................... 7.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The Mayor advised
that there is a vacancy on the Roanoke Redevelopment and Housing Authority,
created by expiration of the term of office of Carolyn S. Bumbry, and called for
nominations to fill the vacancy.
Mr. Fitzpatrick placed in nomination the name of Anita Powell.
There being no further nominations, Ms. Powell was appointed as a
Commissioner of the Roanoke Redevelopment and Housing Authority, for aterm
ending August 31, 2008, by the following vote:
FOR MS. POWELL: Council Members Wishneff, Cutler, Dowe, Fitzpatrick,
Lea, McDaniel, and Mayor Harris ...................................... 7.
272
There being no further business, the Mayor declared the meeting
adjourned at 5:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 18, 2004
Council Members:
M Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman p. Lea
Brenda L. McDaniel
Brian J. Wishneff
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, and to interview an applicant for a
vacancy on the Roanoke Redevelopment and Housing Authority, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building~ Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDaniel
Brian J. Wishneff
October 18, 2004
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the Citizen of the Year Award, pursuant to
Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 18, 2004
Council Members:
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDaniel
Brian J. Wishneff
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene a closed meeting to discuss the performance
of the City Manager, pursuant to the provisions of {}2.2-3711.A. 1, of the Code of Virginia
(1950), as amended.
BJW/f
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
c r? or o? vorm
Off, ce of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #110-318
Teresa I. McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that Pam Kestner-Chappelear and Frank W. Feather have
qualified for terms ending September 30, 2006; and Corinne B. Gott and Randy L.
Leftwich have qualified for terms ending June 30, 2008, as members of the Human
Services Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Pam Kestner-Chappelear, do solemnly swear (or affirm) that I will
support the Constitution of the United States of America and the Constitution of
the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as a member of the
Human Services Advisory Board, for a term ending September 30, 2006,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this J day of/~:~e-- 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~~ ,DEPUTY CLERK
L:\C LERKLDATA\CKEW 1 \oath and leaving service\Human Services Advisory Board~Pam Kesmer-Chappelear oath letter2.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Frank W. Feather, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2006, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this / day of
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
L:\CLERK\DATA\CKEW 1 \oath and leaving service~Human Services Advisory Board~Frank W. Feather oath letter2.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Corinne B. Gott, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this / z~ day of /~ ~"~- 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
_, DEPUTY CLERK
L:\C LERK~DATA\CKEW 1 ~oath and leaving scrvice~Human Services Advisory Board\Corinne Gott oath lettcr2.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Randy L. Leftwich, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Human
Services Advisory Board, for a term ending September 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me thisr~day of ~)C~t~l'~~ 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
L:\CLERK\DATA\CKEW1 \oath and leaving service2quman Services Advisory Board\Randy L Le ftwich oath letter2.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #110-323
Stanley G. Breakell, Vice Chair
Roanoke Public Library Board
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to advise you that Lauren D. Saunders and Owen C. Schultz have qualified
as members of the Roanoke Public Library Board for terms ending June 30, 2007.
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Sheila S. Umberger, Acting Director, Roanoke City Libraries
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lauren D. Saunders, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Public Library Board, for a term ending June 30, 2007, according to the best of
my ability (So help me God).
SiJbscribed and sworn to before me this C~ day of bc~- .2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~. ~C , m~UTV CLERK
L:\CLE RK\DATA\CKEW 1 \oath and leaving service~roa public library board\Lauren Dalhouse Saunders oath letter.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Owen C. Schultz, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Public Library Board, for a term ending June 30, 2007, according to the best of
my ability (So help me God).
Subscribed and sworn to before me this ~3C:)day of ~e ~-r 2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~--~- · ~ , DEPUTY CLERK
H:\oath and leaving service\roa public library board\Owen C. Schultz oath letter.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~yWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
Subject:
Suggested Signage for
Martin Luther King Jr.
Bridge
This is to request space on Council's regular agenda for a S minute
presentation on the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
C:
City Attorney
Director of Finance
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 20, 2004
File #5-60-236
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
lam attaching copy of Ordinance No. 36875-101804 appropriating $37,878.00 in
connection with the Bulletproof Vest Partnership Grant, and amending and
reordaining certain sections of the 2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
October 20, 2004
Page 2
pc:
The Honorable George M. McMillan, City Sheriff
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2004.
No. 36875-101804.
AN ORDINANCE to appropriate funds for the Bulletproof Vest Partnemhip Grant,
amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Wearing Apparel
Expendable Equipment (<$5,000)
Revenues
Bulletproof Vest Grant FY05
035-640-3416-2064 27,978
035-640-3416-2035 9,900
035-640-3416-3616 37,878
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
City Clerk.
c r? or o_? votm
Off~ce of the C~ty Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #5-60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36876-101804 accepting the Bulletproof Vest
Partnership Grant made to the City by the Department of Justice, Office of Justice
Programs, in the amount of $37,878.00, as more particularly described in a letter
from the City Manager under date of October :[8, 2004, upon all terms, provisions
and conditions relating to the receipt of such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
October 20, 2004
Page 2
pc:
The Honorable George M. McMillan, City Sheriff
Darlene L Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 200/4.
I~o. 36876-101806.
A RESOLUTION accepting the Bulletproof Vest Partnership Grant made to the City by
the Department of Justice, Office of Justice Programs, and authorizing execution of any required
documentation approved as to form by the City Attorney.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the multi-year Bulletproof Vest
Partnership Grant offered by the Department of Justice, Office of Justice Programs in the amount
of $37,878, for bulletproof vests to be purchased jointly by the Roanoke Police Department and
the Roanoke Sheriff's Office during fiscal years 2004-05, 2005-06, 2006-07, 2007-08, such grant
being more particularly described in the letter of the City Manager dated October 18, 2004, upon
all terms, provisions and conditions relating to the receipt of such funds.
2. The City Manager and the City Clerk, are hereby authorized to execute, and attest,
respectively, the grant agreement and all necessary documents required to accept this grant, all
such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Department of Justice, Office of Justice Programs in connection with the
City's acceptance of this grant.
ATTEST:
City Clerk
K:X/vleasur~s\bullctproof war parm~rhsip gran12004-08.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Subject: Bulletproof Vest Partnership
Grant
Dear Mayor Harris and Members of Council:
Background:
The Bulletproof Partnership Grant Act of 2001, enacted by the 107'" United
States Congress, provides funds to eligible law enforcement agencies for
the purchase of bulletproof vests. The grant program is managed by the
Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance and provides 50 percent reimbursement for eligible vest
purchases. On June 8, 2004, the City of Roanoke was awarded a multi-year
grant totaling $37,878 for bulletproof vests purchased jointly by the
Roanoke Police Department and the Sheriff's Office during FY 2004-08.
Recommended Action:
Accept the Bulletproof Vest Partnership Grant and authorize the City
Manager to execute any agreements related to the grant, such agreements
to be approved as to form by the City Attorney.
Authorize the Director of Finance to establish a revenue estimate in the
Grant Fund in the amount of $37,878.
Honorable Mayor and Members of Council
October 18, 2004
Page 2
Appropriate funding of $37,878
corresponding revenue estimates in
Director of Finance in the Grant Fund:
per the following and establish
accounts to be established by the
Division
Account Name
Object Code Amount
Police Department
Sheriff's Office
Wearing Apparel
Expendable Equipment
2O64 $27,979
2035 9,900
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:mds
C:
Honorable George M. McMillan, City Sheriff
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, ACM for Community Development
A. L. Gaskins, Chief of Police
CM04-00177
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #373-524
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36877-101804 authorizing the City Manager
to execute an amendment to the Lease Agreement dated July 1, 1985, which term
expires on June 30, 2005, between the City of Roanoke and the Commonwealth of
Virginia Department of General Services, to extend the term of the current lease
agreement by one year, with an expiration date of June 30, 2006, for office space in
the Commonwealth Building, located at 210 Church Avenue, S. W., upon certain
terms and conditions, and as more particularly set forth in a communication from
the City Manager under date of October 18, 2004, to City Council.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
October 20, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Scott L. Motley, Economic Development Specialist
Richard F. Sliwoski, Director, Commonwealth of Virginia Department of
General Services/Division of Building and Engineering, 805 E. Broad Street,
Room 102, Richmond, Virginia 23219-3402
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36877-101804.
AN ORDINANCE authorizing the City Manager to execute an amendment to the Lease
Agreement dated July 1, 1985, which term expires June 30, 2005, between the City of Roanoke and
the Commonwealth of Virginia Department of General Services, to extend the term of the current
lease agreement by one year, with an expiration date of June 30, 2006, for office space in the
Commonwealth Building, located at 210 Church Avenue, upon certain terms and conditions, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, in form approved by the City Attorney, an amendment to the
Lease Agreement dated July 1, 1985, which term expires June 30, 2005, between the City of
Roanoke and the Commonwealth of Virginia Department of General Services, to extend the term of
the current lease agreement by one year, with an expiration date of June 30, 2006, for office space in
the Commonwealth Building, located at 210 Church Avenue, at a base rent of $3.96 per square foot
plus operating expenses, which are adjusted annually based on actual operating expenses, as more
particularly set forth in the City Manager's letter dated October 18, 2004, to this Council.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject: Commonwealth Building Lease
Background:
On July 1, 1985, the City began leasing space in the Commonwealth Building,
located at 210 Church Ave, to the Commonwealth of Virginia, Department of
General Services/Division of Engineering and Buildings. The Department of
General Services located several departments of the Commonwealth on the
ground, first, and third floors of the property. The original Lease term is twenty
(20) years and expires June 30, 2005. The Department of General Services
(DGS) is requesting an amendment to the current Lease Agreement. The DGS
would like to amend the term of the current agreement by extending the term one
year, which will change the expiration date to June 30, 2006.
The Commonwealth is currently undergoing an analysis of its property
management functions. The DGS is exploring a more efficient manner to manage
its assets and is considering a different approach to providing the space needed
for the various agencies located in the Roanoke Valley. The DGS is exploring the
option of consolidating many agencies into one new facility. Extending the term of
the lease agreement will permit the DGS time to plan and construct a new facility
to further consolidate the agencies located in the Commonwealth Building and
throughout the valley.
Considerations:
The DGS currently pays $3.96 per square foot plus operating expenses. Fiscal
Year 2003-2004 generated $329,257.26 in total rental revenue, which is the
equivalent of $10.51 per square foot. The proposed amendment will allow the
DGS to continue leasing the space in the Commonwealth Building for an additional
year using the current rental rate, which is $3.96 per square foot plus actual
operating expenses and capital maintenance charges.
Recommended Action:
Authorize the City Manager to execute the appropriate documents, approved as to
form by the City Attorney, to amend the Lease Agreement dated March 28, 1984,
by extending the term one year with the Commonwealth of Virginia Department of
General Services, for space located in the Commonwealth Building at 210 Church
Avenue, SW. The proposed amendment shall be in accordance with the
provisions outlined in the attached Amendment.
DLB:slm
Respectfully submitted,
Darlene L. Burcham
City Manager
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Scott L. Motley, Economic Development Specialist
CM04-00176
Third Amendment to Lease
THIS LEASE AMENDMENT, made and entered this~day of
,2004, amends and forms a part of that certain lease (the "Lease")
dated the 28th day of March, 1984, as amended April 27, 1992 and November 1, 2003,
by and between the City of Roanoke (Lessor) and the Commonwealth of Virginia,
Department of General Services/Division of Engineering and Buildings (Lessee).
WHEREAS, as provided in Paragraph 13 of the Lease, Lessee notified Lessor by
letter dated May 20, 2002 of its desire to terminate the Lease effective June 30, 2005.
WHEREAS, the parties now desire to extend the Lease term for one additional
year until June 30, 2006.
NOW THEREFORE:
1. The parties hereby agree that the Lease term is extended for an additional
period of one-year, commencing on July 1, 2005 and terminating on June 30, 2006,
notwithstanding any provision of the Lease or Lessee's notice dated May 20, 2002 to the
contrary. The rental rate is unchanged and shall remain at the rate that was in effect for
the previous term.
effect.
All other provisions of the Lease remain unchanged and in full force and
1N WITNESS WHEREOF, this Third Amendment to Lease has been duly
executed by the parties by their authorized representatives.
Lessor:
CITY OF ROANOKE, VIRGINIA
ATTEST: By:
Mary F. Parker, City Clerk
Approved as to Execution
Darlene L. Burcham, City Manager
Assistant City Attorney
Lessee:
COMMONWEALTH OF VIRGINIA,
DEPARTMENT OF GENERAL
SERVICES/DIVISION OF BUILDING
AND ENGINEERING
By:
Richard F. Sliwoski, P.E., Director
Recommend Approval:
Director, Department of General Services
Approval on Behalf of the Governor:
Pursuant to Virginia Code §2.2-1149 and as the official designee of the Governor of
Virginia, as authorized and designated by Executive Order 88(0 I) dated December 21,
2001, I hereby approve relinquishment of the space described herein and execution of
this instrument.
Secretary of Administration Date
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #60-553
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36878-101804 authorizing the City
Manager's issuance and execution of Amendment No. 3 to the City's Three Year
Bridge Inspection Contract with Hayes, Seay, Mattern & Mattern, Inc., for additional
engineering services to include inspection of the Church Avenue and Williamson
Road parking garages, as more fully set forth in a communication from the City
Manager to City Council dated October 18, 2004, and providing for an increase in
the amount of the contract of $15,850.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
~'~ ~ J'Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
October 20, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Deborah J. Moses, Parking Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 200/4.
No. 36878-101804.
A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No.
3 to the City's Three Year Bridge Inspection contract with Hayes, Seay, Mattem & Mattern, Inc., for
additional engineering services to include the inspection of the Church Avenue and Williamson Road
parking garages.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute Amendment No. 3 to the City's Three Year Bridge Inspection contract with Hayes, Seay,
Mattem & Mattem, Inc., for additional engineering services to include the inspection of the Church
Avenue and Williamson Road parking garages, all as more fully set forth in the City Manager's letter
to Council dated October 18, 2004.
2. The form of the Amendment shall be approved by the City Attorney.
3. Such Amendment No. 3 will provide authorization for additions to the work, with an
increase in the amount of the contract of an additional $15,850.00, all as set forth in the above letter.
ATTEST:f~ ~' //~,.,~.,~
City Clerk.
K:hMeasures\bridge program amendment 2004 2005 amendment 3.doc
or[or o_.. vor
Office of tho Cd¥ Clerk
Mary F. Parker, CMC
City Clerk
October 20, 2004
File #60-553
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36879-101804 authorizing the City
Manager's issuance and execution of Amendment No. 3 to the City's Three Year
Bridge Inspection Contract with Mattern & Craig, Inc., for additional engineering
services to include inspection of the Tower and Market Square parking garages, as
more fully set forth in acommunication from the City Manager to City Council dated
October 18, 2004, and providing for an increase in the amount of the contract of
$8,600.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
September 23, 2004
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Philip C. Schirmer, City Engineer
Deborah J. Moses, Parking Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 200/4.
Ro. 36879-10180t~.
A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No.
3 to the City's Three Year Bridge Inspection comract with Mattem & Craig, Inc., for additional
engineering services to include the inspection of the Tower and Market Square parking garages.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute Amendment No. 3 to the City's Three Year Bridge Inspection contract with Mai-tern & Craig,
Inc., for additional engineering services to include the inspection oftheTower and Market Square
parking garages, all as more fully set forth in the City Manager's letter to Council dated October 18,
2004.
2. The form of the Amendmem to shall be approved by the City Attorney.
3. Such Amendment No. 3 will provide authorization for additions to the work, with an
increase in the amount of the contract of an additional $8,600.00, all as set forth in the above letter.
City Clerk.
K:hMeasures\bridge program amendment 2004 2005 amendment 3.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject: Amendments No. 3 to Two
Contracts for Three Year
Bridge Inspection Program
Backqround:
Council awarded contracts on June 17, 2002, to Hayes, Seay, Mattern &
Mattern, Inc. and Mattern & Craig, Inc. for the three-year Bridge Inspection
Program, which could provide for inspection of Parking Garages. Each year is
negotiated based on the inspections for that year. Council approved
amendment No. 2 on July 6, 2004, for Year 3 for the bridges and overhead
signs. However, four parking garages should also be inspected as part of
this program. Hayes, Seay, Mattern & Mattern, Inc. has agreed to inspect two
parking garages (Church Avenue and Williamson Road) for the cost of
$15,850.00. Mattern & Craig, Inc. has agreed to inspect two parking garages
(Tower and Market Square) for the cost of $8,600.00. Since the amounts for
these Amendments No. 3, together with prior Amendments, exceeds twenty-
five percent of the original contract amount for each contract, approval from
City Council is needed.
Funding is available in the following accounts:
$8,700.00
$7,150.00
$3,500.00
$5,100.00
Church Avenue Parking Garage - 007-540-8220-2050
Williamson Road Parking Garage - 007-540-8205-2050
Market Square Parking Garage - 007-540-8215-2050
Tower Parking Garage - 007-540-8225-2050
The Honorable Mayor and Members of Council
October 18, 2004
Page 2
Recommended Action:
Authorize the City Manager to execute separate Amendments No. 3 for the
above additional engineering services for the above work. Amendment No. 3
with Hayes, Seay, Mattern & Mattern, Inc. will be in the amount of
$15,850.00. Amendment No. 3 with Mattern & Craig, Inc. will be in the
amount of $8,600.00.
Respectfully Submitted,
Darlene L Burcham
City Manager
DLB:JGB:dps
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
CM04-00181
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #60-467
Kathy G. Stockburger, Chair
Roanoke City School Board
2506 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Stockburger:
I am enclosing copy of Ordinance No. 36880-101804 appropriating funds for
various school grants and donations, and amending and reordaining certain sections
of the 2004-2005 School Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Kathy G. Stockburger, Chair
October 20, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2004.
No. 36880-101804.
AN ORDINANCE to appropriate funding for various grants and donations,
amending and reordaining certain sections of the 2004-2005 School Fund Appropriations
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections
of the 2004-2005 School Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Compensation of Teachers
Compensation of Supervisors
Supplements
Compensation of Teacher Aides
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Professional Health Services
Parent Involvement
Other Miscellaneous Payments
Food
Education and Recreational Supplies
Additional - Machinery & Equipment
Compensation of Teachers
Supplements
Compensation of Other Professional
Compensation of Teacher Aides
Compensaton of Clerical
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Indirect Costs
Maintenance Service Contracts
Mileage
Field Trips
Testing/Evaluation
Parent Involvement
Other Miscellaneous Payments
Inservice Workshops
030-061-6120-6000-0121
030-061-6120-6000-0124
030-061-6120-6000-0129
030-061-6120-6000-0141
030-061-6120-6000-0200
030-061-6120-6000-0201
030-061-6120-6000-0202
030-061-6120-6000-0204
030-061-6120-6000-0311
030-061-6120-6000-0585
030-061-6120-6000-0586
030-061-6120-6000-0602
030-061-6120-6000-0614
030-061-6120-6000-0821
030-061-6120-6200-0121
030-061-6120-6200-0129
030-061-6120-6200-0138
030-061-6120-6200-0141
030-061-6120-6200-0151
030-061-6120-6200-0200
030-061-6120-6200-0201
030-061-6120-6200-0202
030-061-6120-6200-0204
030-061-6120-6200-0212
030-061-6120-6200-0332
030-061-6120-6200-0551
030-061-6120-6200-0583
030-061-6120-6200-0584
030-061-6120~6200-0585
030-061-6120-6200-0586
030-061-6120-6200-0587
186,917
70,483
75,877
138,806
(39,591)
20,924
113,804
181,001
(214,758)
(59,500)
14,799
(1,000)
(37,716)
10,000
(53,148)
(21,758)
6,911
(5,375)
4,536
(5,579)
(28,274)
(3,734)
(3,760)
10,709
(7,600)
4,000
423,127
(1,500)
7,245
(3,410)
(750)
Other Professional Services
Conventions/Education
Field Trips
Education and Recreational Supplies
Additional - Machinery & Equipment
Compensation of Teachers
Supplements
Social Security
Health Insurance
Other Professional Services
Conventions/Education
Field Trips
Education and Recreational Supplies
Additional - Machinery & Equipment
Compensation of Teachers
Compensation of Counselors
Compensation of Substitute Teachers
Supplements
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Conventions/Education
Field Trips
Books & Subscriptions
Education and Recreational Supplies
Other Operation Supplies
Compensation of Principals
Compensation of Clerical
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Conventions/Education
Office Supplies
Compensation of Clerical
Temporary Help Service Fees
Maintenance Service Contracts
Purchased Services
Books & Subscriptions
Education and Recreational Supplies
Additional - Machinery & Equipment
Compensation of Custodians
Social Security
Retirement - Other
Health Insurance
Electrical Service
030-062-6268-6005-0313
030-062-6268-6005-0554
030-062-6268-6005-0583
030-062-6268-6005-0614
030-062-6268-6005-0821
030-062-6268-6105-0121
030-062-6268-6105-0129
030-062-6268-6105-0201
030-062-6268-6105-0204
030-062-6268-6105-0313
030-062-6268-6105-0554
030-062-6268-6105-0583
030-062-6268-6105-0614
030-062-6268-6105-0821
030-062-6336-6146-0121
030-062-6336-6146-0123
030-062-6336-6146-0021
030-062-6336-6146-0129
030-062-6336-6146-0200
030-062-6336-6146-0201
030-062-6336-6146-0202
030-062-6336-6146-0204
030-062-6336-6146-0554
030-062-6336-6146-0583
030-062-6336-6146-0613
030-062-6336-6146-0614
030-062-6336-6146-0615
030-062-6336-6319-0126
030-062-6336-6319-0151
030-062-6336-6319-0200
030-062-6336-6319-0201
030-062-6336-6319-0202
030-062-6336-6319-0204
030-062-6336-6319-0554
030-062-6336-6319-0601
030-062-6336-6146-0151
030-062-6336-6146-0321
030-062-6336-6146-0332
030-062-6336-6146-0381
030-062-6336-6146-0613
030-062-6336-6146-0614
030-062-6336-6146-0821
030-062-6336-6681-0192
030-062-6336-6681-0201
030-062-6336-6681-0203
030-062-6336-6681-0204
030-062-6336-6681-0511
7,280
140
898
(7,389)
5,457
(3,362)
3,255
(257)
762
2,720
(1,390)
(147)
1,545
2,452
14,224
1,428
(1,590)
11,500
3,505
3,469
11,610
7,000
775
(800)
20,054
8,600
2,252
4,884
4,469
683
715
2,859
5O0
700
(1,500)
3O5
(495)
2,000
(2,630)
(63)
30,120
25,065
1,803
138
719
5O0
11,750
Food
Additional - Machinery & Equipment
Compensation of Teachers
Supplements
Compensation of Teachers
Social Security
Field Trips
Compensation of Teachers
Compensation of Teacher Aides
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Professional Health Services
Other Professional Services
Supplements
Social Security
Other Professional Services
Field Trips
Food
Education and Recreational Supplies
Compensation of Teachers
Compensation of Substitute Teachers
Supplements
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Other Professional Services
Conventions/Education
Food
Education and Recreational Supplies
Additional - Machinery & Equipment
Compensation of Teachers
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Compensation of Teachers
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Compensation of Teachers
Supplements
Social Security
Health Insurance
030-061-6120-6200-0602
030-061-6120-6200-0821
030-061-6120-6449-0121
030-061-6120-6449-0129
030-061-6120-6449-0121
030-061-6120-6449-0201
030-061-6120-6449-0583
030-061-6121-6000-0121
030-061-6121-6000-0141
030-061-6121-6000-0200
030-061-6121-6000-0201
030-061-6121-6000-0202
030-061-6121-6000-0204
030-061-6121-6000-0311
030-061-6121-6000-0313
030-061-6129-6000-0129
030-061-6129-6000-0201
030-061-6129-6000-0313
030-061-6129-6000-0583
030-061-6129-6000-0602
030-061-6129-6000-0614
030-061-6267-6000-0121
030-061-6267-6000-0021
030-061-6267-6000-0129
030-061-6267-6000-0200
030-061-6267-6000-0201
030-061-6267-6000-0202
030-061-6267-6000-0204
030-061-6267-6000-0313
030-061-6267-6000-0554
030-061-6267-6000-0602
030-061-6267-6000-0614
030-061-6267-6000-0821
030-061-6267-6104-0121
030-061-6267-6104-0200
030-061-6267-6104-0201
030-061-6267-6104-0202
030-061-6267-6104-0204
030-061-6267-6108-0121
030-061-6267-6108-0200
030-061-6267-6108-0201
030-061-6267-6108-0202
030-061-6267-6108-0204
030-062-6268-6005-0121
030-062-6268-6005-0129
030-062-6268-6005-0201
030-062-6268-6005-0204
26,125
(12,000)
(32,577)
(2,316)
(28,536)
(4,852)
(3,000)
(7,265)
8,023
415
(163)
663
8,327
(1,000)
3,500
36,000
2,760
4,300
18,000
2,250
12,990
(126,057)
5,000
(42,727)
2,950
(12,529)
(3,371)
(52,776)
1,120
30,000
2,100
16,500
36,000
77,646
427
5,940
8,564
7,320
40,224
221
3,077
4,437
4,880
(558)
7,245
511
692
Heating Services
Telecommunications
Repair & Maintenance Supplies
Interest
Compensation of Counselors
Compensation of Nurses
Compensation of Clerical
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Group Life Insurance
Compensation of Teachers
Retirement-HIC-VRS
Social Security
Retirement-VRS
Health Insurance
Additional- Data Process Equipment
Additional- Data Process Equipment
Education and Recreational Supplies
Revenues
Federal Grant Receipts
Federal Grant Receipts
Federal Grant Receipts
Federal Grant Receipts
Federal Grant Receipts
State Grant Receipts
Local Match
Fees
Fees
Federal Grant Receipts
State Grant Receipts
Federal Grant Receipts
030~062-6336-6681-0512
030-062-6336-6681-0523
030-062-6336-6681-0608
030-062-6336-6998-0902
030-064-6867-6672-0123
030-064-6867-6672-0131
030-064-6867-6672-0151
030-064-6867-6672-0200
030-064-6867-6672-0201
030-064-6867-6672-0202
030-064-6867-6672-0204
030-064-6867-6672-0205
030-062-6869-6100-0121
030-062-6869-6100-0200
030-062-6869-6100-0201
030-062-6869-6100-0202
030-062-6869-6100-0204
030-062-6870-6140-0826
030-062-6870-6140-0826
030-062-6874-6108-0614
030-061-6120-1102
030~061-6121-1102
030-061-6129-1102
030-061-6267-1102
030-062-6268-1102
030-062-6336-1100
030-062-6336-1101
030-062-6336-1103
030-060-6867-1103
030-062-6869-1102
030-062-6870-1100
030-062-6873-1102
10,699
(1,000)
(4,00O)
(9,445)
4,085
3,007
(6,822)
669
(1,990)
1,378
7,220
(972)
3,004
178
1
514
2,803
26,000
26,000
39,988
724,530
12,500
76,300
8,946
19,854
(5,481)
146,774
19,510
6,575
6,500
52.,000
39,988
Pursuant to the provisions of Section 12 of the City Charier, the second reading
of this ordinance by title is hereby dispensed with.
City CLerk.
.~ Kathy G. Stockburger, Chairman Gloria P. Manns
Robert J. Sparrow, Vice Chairman Alvin L. Nash
William H. Lindsey Courtney A. Penn
-Roanoke
City School BoQrd P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
David B. Trinkle, M.D.
Doris N. Ennis, Acting Superintendent
Cindy H. Lee, Clerk of the Board
October 18, 2004
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Nembers of Council:
As the result of official School Board action at its meeting on October 12, the
Board respectfully requests City Council to approve the following appropriations:
· $724,530.00 for the Title ! Winter program to provide remedial reading,
language arts and mathematics instruction for students in targeted
schools. This continuing program is one hundred percent reimbursed by
federal funds.
· $:t2,500.00 for the Title ! Even Start Family Literacy Grant to provide staff
and funding for parental and preschool workshops for family literacy efforts
at the preschool and adult education levels. This continuing program is
one hundred percent reimbursed by federal funds.
· $76,300.00 for the Title ! School !mprovement program at Roanoke
Academy for Mathematics and Science. The program will aid the division
in its effort to provide strategies to increase student learning at Iow-
performing schools. This continuing program is one hundred percent
reimbursed by federal funds.
· $8,946.00 for the 2004-05 Title !!, Part A (formerly Class Size Reduction
!nitiative and Eisenhower) to provide funds for the placement of classroom
teachers in grades one through three throughout the district to reduce
class size and for teacher and principal training. This continuing program
is one hundred percent reimbursed by federal funds.
· $:t9,854.00 for the 2005 Title !!! Grant to provide services to students with
limited English proficiency and to immigrant children. This continuing
program is federally funded on a reimbursement basis.
· $:t60,803.00 for the 2004-05 Governor's School program to provide
instruction in science and math to high school students. This continuing
program is funded with State funds and tuition collected from participating
school districts.
· $6,575.00 for the Roanoke Adolescent Health Partnership to provide for
medical services to Roanoke City Schools in conjunction with the City of
Roanoke Health Department and Carillon Health Systems. This continuing
program is reimbursed by donations from Carillon Health Systems.
· $6,500.00 for the Homeless Assistance program to provide instructional
services to homeless students. This continuing program is reimbursed by
federal funds.
Discovering the Wealth in All Children
Hembers of Council
Page 2
October 18, 2004
re
cc:
$52,000.00 for the purchase of school instructional technology equipment,
which will enable students in the elementary grades to take the Standards
of Learning (SOL) on line. This continuing program is reimbursed one
hundred percent by State bond funds.
$39,988.00 for the purchase of new scientific and graphing calculators.
The calculators will be used by middle and high school students to
implement the statewide standards of learning assessment programs for
middle school mathematics and science, and Algebra ~', Algebra IT, and
Geometry in grades eight through ten. This new program is funded with
federal funds.
Thank you for your approval of this request.
Sincerely,
·
Mrs. Kathy G. Stockburger
Mrs. Doris N. Ennis
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr..Jesse A. Hall
Mr. Paul Workman (with accounting details)
JESSE A. HALL
Director of Finance
email: j ¢ ss¢_hall~ci.r oanoke.va.u s
October 18, 2004
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawver~ci roanoke va.us
The Honorable C. Nelson Harris, Mayor
The Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Sherman P. Lea, Council Member
The Honorable Brenda L. McDaniel, Council Member
The Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This
report will appropriate the following:
* $724,530 for the Title I Winter program to provide remedial reading, language arts
and mathematics instruction for students in targeted schools. This continuing
program is one hundred percent reimbursed by federal funds.
· $12,500 for the Title I Even Start Family Literacy Grant to provide staff and funding
for parental and preschool workshops for family literacy efforts at the preschool
and adult education levels. This continuing program is one hundred percent
reimbursed by federal funds.
· $76,300 for the Title I School Improvement program at Roanoke Academy for
Mathematics and Science. The program will aid the division in its effort to provide
strategies to increase student learning at Iow-performing schools. This continuing
program is one hundred percent reimbursed by federal funds.
· $8,946 for the 2004-05 Title II, Part A (formerly Class Size Reduction Initiative and
Eisenhower) to provide funds for the placement of classroom teachers in grades
one through three throughout the district to reduce class size and for teacher and
principal training. This continuing program is one hundred percent reimbursed by
federal funds.
· $19,854 for the 2005 Title Ill Grant to provide services to students with limited
English proficiency and to immigrant children. This continuing program is federally
funded on a reimbursement basis.
· $160,803 for the 2004-05 Governor's School program to provide instruction in
science and math to high school students. This continuing program is funded with
State funds and tuition collected from participating school districts.
Honorable Mayor and Members
of City Council
October 18, 2004
· $6,575 for the Roanoke Adolescent Health Partnership to provide for medical
services to Roanoke City Schools in conjunction with the City of Roanoke Health
Department and Carillon Health Systems. This continuing program is reimbursed
by donations from Carillon Health Systems.
· $6,500 for the Homeless Assistance program to provide instructional services to
homeless students. This continuing program is reimbursed by federal funds.
· $52,000 for the purchase of school instructional technology equipment, which will
enable students in the elementary grades to take the Standards of Learning (SOL)
on line. This continuing program is reimbursed one hundred percent by State
funds.
· $39,988 for the purchase of new scientific and graphing calculators. The
calculators will be used by middle and high school students to implement the
statewide standards of learning assessment programs for middle school
mathematics and science, and Algebra I, Algebra II, and Geometry in grades eight
through ten. This new program is funded with federal funds.
We recommend that you concur with this report of the School Board and adopt the attached
budget ordinance to appropriate funding as outlined above.
Sincerely,
Jesse A. Hall
Director of Finance
Attachment
JAH/ctg
CZ
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Doris N. Ennis, Acting Superintendent of City Schools
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
October 20, 2004
File #80-184
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36881-101804 thanking employees of the
City of Roanoke and expressing gratitude to the citizens of Roanoke for their
outstanding response to alleviate the devastation caused by flooding in the
aftermath of Hurricane Jeanne.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Robert K. Bengtson, Director, Public Works
2. City Council further expresses its appreciation and gratitude to the citizens of
Roanoke for their individual and collective efforts and work in connection with the clean up
operations.
3.
L. Burcham, City Manager.
The City Clerk is directed to forward an attested copy of this resolution to Darlene
ATTEST:
City Clerk.
K:WIEASURES~r-floodcleanupappreciation.doc 3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 200/4.
No. 36881-101804.
A RESOLUTION thanking the employees of the City of Roanoke and expressing
gratitude to the citizens of Roanoke for their outstanding response to alleviate the devastation
caused by flooding in the aftermath of Hurricane Jeanne.
WHEREAS, on Sept. 28, 2004, storms from Hurricane Jeanne swept over the City of
Roanoke leaving more than seven inches of rain;
WHEREAS, flood waters from these storms damaged approximately 100 homes and
approximately 43 businesses in the City, and made a number of City roads impassable;
WHEREAS, Transportation Division employees worked to keep storm drains clear and
responded to more than 150 calls for flooded streets and needs for barricade services; and also
removed and transported approximately 25 track loads of debris to the Transfer Station, and
placed approximately 100 tons of stone for stabilization purposes;
WHEREAS, staff from Real Estate Valuation and Code Enforcement conducted the
damage assessments of both residences and businesses experiencing flood-related damage;
WHEREAS, Engineering Division employees worked on administration of contracts and
coordinated efforts for right-of-way repairs;
WHEREAS, Solid Waste crews cleaned up bulk debris from the areas most impacted by
flooding;
WHEREAS, Parks & Recreation staff cleaned up debris from greenways, removed mud
from the tennis courts at River's Edge, worked with Civic Center personnel to clean up Victory
Stadium, and scraped debris from ballfields at City parks;
K:hMEASURES~r-floodcleanupappreciation.doc 1
WHEREAS, The Office of Environmental and Emergency Management initiated
neighborhood evacuations, provided weather and river information to all departments,
coordinated local damage assessment and reporting, and worked with the Fire Department and
State Department of Emergency Management to mitigate flood related hazardous materials
issues;
WHEREAS, the Fire-EMS department responded to numerous calls throughout the City
and the Roanoke Valley, including several rescues by the newly formed Swift Water Rescue
Team;
WHEREAS, the 911 Center fielded numerous calls and while reassuring and calming
citizens, directed such calls to the appropriate departments for response;
WHEREAS, City Council wishes to express its gratitude to the citizens of Roanoke for
their individual and collective efforts and for cooperating with the various City departments in
the clean up operations; and
WHEREAS, the City received praise from Chuck Murray, an adjuster with the National
Flood Insurance Program assigned to Roanoke's "Jearme" claims, that of the hundreds or
thousands of flood claims he has worked, he has never seen one cleaned up so well in under two
weeks as in Roanoke.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke that:
1. City Council adopts this resolution as a means of recognizing and commending
the employees of the above mentioned departments, as well as others in other departments who
participated in clean up operations, for their teamwork and outstanding efforts in responding to
the devastation caused by the flooding from Hurricane Jeanne, and who assisted in helping our
citizens and businesses thorough this difficult time.
K:~VlEASURESh'-floodcleanupappreciation.doc 2
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIOZ
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
October 20, 2004
File #15-178
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. James A. Allen
12 Gilmer Avenue, N. E.
Roanoke, Virginia 24016
Dear Mr. Allen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 18, 2004, you were appointed as a Commissioner of the Roanoke
Redevelopment and Housing Authority, for a term ending August 31, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish members of the Roanoke Redevelopment and
Housing Authority with a Financial Disclosure Form. State Code provisions require
that all disclosures must be filed and maintained as a matter of public record fora
period of five years in the Office of the Clerk of the governing body. Please
complete and return the enclosed form to the undersigned prior to assuming the
duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each appointee is
required "to read and become familiar with provisions of the Act."
Mr. James A. Allen
October 20, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Commissioner
of the Roanoke Redevelopment and Housing Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the eighteenth day of October, 2004, JAMES A. ALLEN
was appointed as a Commissioner of the Roanoke Redevelopment and Housing
Authority, for a term ending August 31, 2008.
of October, 2004.
Given under my hand and the Seal of the City of Roanoke this twentieth day
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, JAMES A. ALLEN, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and thatl will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Commissioner of the Roanoke
Redevelopment and Housing Authority, for a term ending August 31, 2008,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this__ day of
2004.
BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT
BY ,DEPUTY CLERK
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 20, 2004
File #15-178
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Mornique E. Smith
2076 Dansbury Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Smith:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 18, 2004, you were appointed as aCommissionerofthe Roanoke
Redevelopment and Housing Authority, for a term ending August 31, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish members of the Roanoke Redevelopment and
Housing Authority with a Financial Disclosure Form. State Code provisions require
that all disclosures must be filed and maintained as a matter of public record for a
period of five years in the Office of the Clerk of the governing body. Please
complete and return the enclosed form to the undersigned prior to assuming the
duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copywithin two weeks of your appointment and each appointee is
required "to read and become familiar with provisions of the Act."
Ms. Mornique E. Smith
October 20, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Commissioner
of the Roanoke Redevelopment and Housing Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the eighteenth day of October, 2004, MORNIQUE E.
SMITH was appointed as a Commissioner of the Roanoke Redevelopment and
Housing Authority, for a term ending August 31, 2008.
Given under my hand and the Seal of the City of Roanoke this twentieth day
of October, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, MORNIQUE E. SMITH, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Commissioner of the Roanoke
Redevelopment and Housing Authority, for a term ending August 31, 2008,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this __ day of
2004.
BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT
BY , DEPUTY CLERK
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOI(E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #15-110-249
Mr. Robert N. Richert
415 Allison Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Richert:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 18, 2004, you were reappointed as a member of the Architectural
Review Board, for a term ending October i, 2008.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be ad ministered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each appointee is
required "to read and become familiar with provisions of the Act."
Mr. Robert N. Richert
October 20, 2004
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for yourwillingness to continue your service to the City of Roanoke as
a member of the Architectural Review Board.
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc: Martha P. Franklin, Secretary, Architectural Review Board
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the eighteenth day of October, 2004, ROBERT N.
RICHERT was reappointed as a member of the Architectural Review Board, for a
term ending October 1,2008.
Given under my hand and the Seal of the City of Roanoke this twentieth day
of October, 2004.
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert N. Richert, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a member of the Architectural
Review Board, for a term ending October 1, 2008, according to the best of my
ability (So help me God).
Subscribed and sworn to before me this __ day of
2004.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
, DEPUTY CLERK
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-153 6
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk@ci.roanok¢.va.us
October 25, 2004
File #15-178
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. LoraJ. Katz
3555 Heritage Circle, S. W.
Roanoke, Virginia 24015
Dear Ms. Katz:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 18, 2004, Robert N. Richert was reappointed as a member of
the Architectural Review Board.
On behalf of the Mayor and Members of the Roanoke City Council, I would like
to express appreciation for your interest in serving on the Architectural Review
Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #51
Ms. Diana M. Aesy
41 Sunnydale Court
Troutville, Virginia 24175
Dear Ms. Aesy:
I am enclosing copy of Ordinance No. 36882-101804 rezoning four tracts of land
located on Hollins Road and Georgia Avenue, N. E., designated as Official Tax Nos.
3061113, 3061114, 3061301, and 3061302, from LM, Light Manufacturing District,
to CN, Neighborhood Commercial District, as set forth in a petition filed in the
Office of the City Clerk on July 29, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Ms. Diana M. Aesy
October 20, 2004
Page 2
pc:
NCH, Inc., P. O. Box 11686, Roanoke, Virginia 24022
Ms. Goldie Mae Lawson, 1618 Riverside Terrace, S. E., Roanoke, Virginia
24014
Aurora Properties, LLC, 3435 Sterling Road, S. W., Roanoke, Virginia 24014
Mr. Fredrick C. Murray, 113 Preston Avenue, N. E., Roanoke, Virginia 24012
Ms. Deloris J. Bailey, 912 Pocahontas Avenue, N. E., Roanoke, Virginia 24012
Ms. Keli N. Murray, 916 Pocahontas Avenue, N. E., Roanoke, Virginia 24012
Mr. Phillip Clark, Hollins Road Civic League, 1222 Liberty Road, N. E.,
Roanoke, Virginia 24012
Mr. Richard Hendrick, Hollins Road Civic League, 933 Missouri Avenue, N. E.,
Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Robert B. Manetta, Chair, City Planning Commission,
2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36882-101804.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 306, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the
City; and dispensing with the second reading of this ordinance.
WHEREAS, Diana Aesy has made application to the Council of the City of Roanoke to have
the hereinafter described property rezoned from LM, Light Manufacturing District, to CN,
Neighborhood Commercial District;
WHEREAS, the City Planning Commission; which after giving proper notice to all.
concerned as required by {}36.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public hearing on the mat~er, has made its recommendation to Council;
WHEREAS, a public heating was held by City Council on such application at its meeting on
October 18, 2004, after due and timely notice thereof as required by §36.1-693, Code of the City of
Roanoke (1979), as amended, at which heating all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council bythe Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public heating, is of the opinion that the hereinafter described property should be
rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 306
of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner
and no other:
Those four tracts of land located on Hollins Road and Georgia Avenue, N.E., and designated
on Sheet No. 306 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 3061113,
3061114, 3061301 and 3061302 be, and are hereby rezoned from LM, Light Manufacturing District,
to CN, Neighborhood Commercial District, as set forth in the Petition filed in the Office of the City
Clerk on July 29, 2004, and that Sheet No. 306 of the 1976 Zone Map be changed in this respect.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning~ci.roanoke.va.us
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from Diana Aesy that four tracts of land located on
Hollins Road and Georgia Avenue, N.E., identified as Official
Tax Nos. 3061113, 3061114, 3061301, and 3061302, be
rezoned from LM, Light Manufacturing District, to CN,
Neighborhood Commercial District.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, September
16, 2004. By a vote of 7-0, the Commission recommended that City
Council approve the requested rezoning.
Background:
The petitioner filed a request to rezone four parcels from LM, Light
Manufacturing District, to CN, Neighborhood Commercial on July 29,
2004.
Consideration:
The four subject parcels are situated on the northeast and southeast
corners of the Georgia Avenue and Hollins Road intersection. The
adjacent zoning districts and land uses include:
· West of the subject parcels across Hollins Road is an industrial
use zoned LM, Light Manufacturing.
· North of the subject parcels fronting on Connecticut Avenue are
two vacant parcels zoned RM-1, Residential Multifamily Low
Density.
· East along Georgia Avenue are a single-family use to the north
and a vacant parcel to the south, both of which are zoned LM,
Light Manufacturing.
· South of the subject parcels fronting on Pocahontas Avenue are
three vacant parcels. The two parcels located nearest the Hollins
Road intersection are zoned LM, Light Manufacturing and the
third parcel is zoned RM-1, Residential Multifamily Low Density.
The petition request is consistent with the following recommended
actions and statements of Vision 2001-2020, the City's Comprehensive
Plan:
· Identify underutilized commercial sites and promote
revitalization (ED A26 p.61).
· Explore redevelopment of areas identified for industrial,
commercial, or mixed use development or reuse such as the
Plantation and Hollins Road Area. (ED A33 p.62).
Tax Map Nos. 3061113 and 3061114 are developed as one site. The
principal structure located at 1501Hollins Road is a 1983 one-story,
2,174 square-foot building. It is divided into three tenant spaces. Two
spaces are occupied by a church. The church occupied a portion of the
building without receiving a zoning permit and Certificate of Occupancy.
The property is currently under code enforcement action pending the
disposition of this rezoning petition. The third tenant space is vacant,
and was most recently occupied by a pest extermination company, a
principal permitted use in an LM District.
Tax Map Nos. 3061301 and 3061302 are developed as one site as well.
The building, 1419 Hollins Road, is a 1944 one-story building with 2,693
square feet. It is occupied by a legally non-conforming restaurant use
with an accessory apartment.
Staff believes that CN, Commercial Neighborhood District is an
appropriate rezoning for the subject parcels. The two existing structures
are commercial in their building design and uses historically. The
petitioner is not proposing changes of use for either structure. The
rezoning will create conforming principal permitted uses and increase the
likelihood of reinvestment in the subject parcels. Furthermore, the
permitted uses and development standards in the CN District ensure that
future uses will be of a scale and intensity compatible with the
surrounding residential uses.
2
Neither site is developed in a consistent manner with design principles
outlined in k/s/on 2001-2020. Currently, the sites lack curbing on the
periphery of the parking lot and definitive curb cuts along Georgia
Avenue. In addition, the sites have minimal landscaping. Future physical
improvements such as adding curbing and a landscaping buffer would
create a desirable edge between the subject parcels and the public right-
of-way.
Planning Commission discussion centered on clarifying with staff the
occurrences that precipitated the rezoning request.
Recommendation:
By a vote of 7-0, the Planning Commission recommends that City Council
approve the requested rezoning, given that the petition creates
conforming uses and further promotes potential revitalization of the
subject parcels.
Respectfully submitted,
Robert B. Manetta, Chairman
City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community
Development
Steven J. Talevi, Assistant City Attorney
Diana Aesy, petitioner
3
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Rezoning of four (4) tracts of land located at: 1501 Hollins Road, 1419 Hollins
Road and two (2) parcels on Georgia Avenue, identified as Tax Map Numbers
3061113, 3061114, 3061301 and 3061302 from LM, Light Manufacturing District
to CN, Commercial Neighborhood District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE.
The Petitioner, Diana Aesy, owns land in the City of Roanoke containing .5914
acres, more or less, having Tax Map Numbers 3061113, 3061114, 3061301 and 3061302.
Said tracts are currently zoned LM, Light Manufacturing District. A map of the property to
be rezoned is attached as Exhibit A. Concept Plans are attached as Exhibit B1 & B2.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from LM, Light Manufacturing
District to CN, Neighborhood Commercial District for the purpose of bringing the
historical non-conforming uses of these properties into an appropriate zoning district.
The Petitioner believes the rezoning of the said tracts of land will further the
intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it
will permit full utilization for structures that were built for commercial and retail
purposes.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all property immediately adjacent to and immediately across a street from the
properties to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tracts be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this ~q ~ day of~J.~, 2004.
Respectfully Submitted,
By: ,fx~t~,~ ~, ~
. x- Owner '
Diana M. Aesy
41 Sunnydale Court
Troutville, VA 24175
Phone: 540-977-3364
2
Date of drawing:
Source :
June 3, 2004
Official'City Map~
-RM-1 -
Vicinity Map ·
_ Single-family
Alley ~e
- -Single-family--
Property owner~
Address ~/
Property Address :
Ave. N.E.
40, RaN
Rest~urant--
Diane Aesy
Fredrick C. Murray
/41 Sunnydale Court
· Troutville Virginia, 24175
1501 Hollins Road N.E.
Total acreage of property 10,489 S.F.
Seating capacity 75 bench seats
Parking spaces required: One space for every five (5) seats of bench seating
= 15 spaces.
Parking spaces provided: 13 spaces on-site and 2 spaces off-site.
Official Tax No./
Street Address Name of Property Owner Mailing Address
:~041223 NCB, Inc. P.O. Box 11686
1512 Hollins Rd NE Roanoke, VA 24022
3061101 Goldie Mae Lawson 1615 Riverside Terr, SE
Connecticut Ave, NE Roanoke, VA 24014
3061102 Aurora Properties, LLC 3435 Sterling Road
Connecticut Ave, NE Roanoke, VA 24014
3061103 Aurora Properties, LLC 3435 Sterling Road
907 Connecticut Ave, NE Roanoke, VA 24014
3061115 Fredrick C. Murray 113 Preston Ave, NE
Georgia Ave, NE Roanoke, VA 24012
3061303 Diane Murray 41 Sunnydale Court
Geor~iia Ave, NE Fredrick C. Murray Troutville, VA 24175
3061313 Fredrick C. Murray 113 Preston Ave, NE
Pocahontas Ave, NE Roanoke, VA 24012
3061314 Fredrick C. Murray 113 Preston Ave, NE
Pocahontas .Ave, NE Roanoke, VA 24012
3061315 Deloris J. Bailey 912 Pocahontas Ave, NE
912 Pocahontas Ave, NE Roanoke, VA 24012
3061316 916 Pocahontas Ave, NE
916 Pocahontas Ave, NE Keli N. Murray Roanoke, VA 24012
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
03802659
State of Virginia
City of Roanoke
Hollins & Georgia
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
V~Linia. Sworn and subscribed before me
~ this
J~' day of October 2004. Witness my hand and
o~[~cial seal.
My mmi~[on --
PUBLISHED ON: 10/01 10/08
TOTAL COST: 278.30
FILED ON: 10/13/04
..................................................
Authorized~.].....
HeadM on Me,day, O~'to~er
2004.
(3802659)
Billing Services Repr~entative
~n
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, October 18, 2004, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from LM, Light
Manufacturing District, to CN, Neighborhood Commercial District, the following property:
Those four tracts of land located on Hollins Road and Georgia Avenue, N.E.,
identified as Official Tax Nos. 3061113, 3061114, 3061301 and 3061302.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, October 14, 2004.
GIVEN under my hand this 28th day of September ,2004.
Mary F. Parker, City Clerk.
H:/NOTICES/N-REZO-HOLLINS&GEORGiA (AESy) i 01804 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, October 1, 2004, and once on Friday, October 8,
2004.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: elerk@ci.roanoke.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 30, 2004
File #51
Ms. Diana M. Aesy
41 Sunnydale Court
Troutville, Virginia
Dear Ms. Aesy:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on your request that four tracts of land located on Hollins Road and
Georgia Avenue, N. E., identified as Official Tax Nos. 3061113, 3061114, 3061301 and
3061302, be rezoned from LM, Light Manufacturing District, to CN, Neighborhood
Commercial District.
For your information, I am enclosing copy of a report of the City Planning Commission and
a notice of public hearing. Please review the documents and if you have questions, you
may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with
regard to the City Planning Commission report should be directed to the Department of
Planning, Building and Development at 540-853-1730.
L:\CLERK~DATA\CK.EW 1 \Public Hearings 2004\October 2004Latttomeys and Adjoining Property Owners.doc
Ms. Diana Aesy
September 30, 2004
Page 2
It will be necessary for you, or your representative, to be present at the October 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely, j~)~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004~Attorncys and Adjoining Property Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
September 30, 2004
File #51
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTM~,N
Assistant City Clerk
NCH, Inc.
Aurora Properties, LLC
Ms. Deloris J, Bailey
Hollins Road Neighborhood League
Ms. Goldie Mae Lawson
Mr. Fredrick C. Murray
Ms. Keli N. Murray
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of Ms. Diana Aesy that four tracts of land located on
Hollins Road and Georgia Avenue, N. E., identified as Official Tax Nos. 3061113, 3061114,
3061301 and 3061302, be rezoned from LM, Light Manufacturing District, to CN,
Neighborhood Commercial District.
The City Planning Commission is recommending that Council approve the request for
rezoning. If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
L:\CLERKLDATA\CKEW 1 ~Public Hearings 2004\October 2004~AtXomeys and Adjoining Property Owners.doc
interested Property Owners and/or Adjoining Property Owners
September 30, 2004
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner, if you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Sincerely,
Mary F. Parker, CMC
City Clerk
L:\CLERK~I)ATA\CKEW 1 h~ublic Hearings 2004\October 2004~ltomcys and Adjoining Prope~xy Owners.doc
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday,
September 16, 2004, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
to consider the following:
Request from Diana Aesy that four tracts of land located on Hollins Road and Georgia
Avenue, N.E., identified as Official Tax Nos. 3061113, 3061114, 3061301 and 3061302,
be rezoned from LM, Light Manufacturing District, to CN, Neighborhood Commercial
District.
A copy of the application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Planning Commission
Please print in newspaper on Tuesday, August 31 and September 7, 2004
Please charge to credit card (on file) and send Affidavit of publication to:
Martha P. Franklin
Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanokx, VA 24011
(540) ~-6874
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Diana Aesy for properties on Georgia and Hollins, N.E., )
Official Tax Nos. 3061113, 3061114, 3061301 and 3061302 ) AFFIDAVIT
From LM to CN CITYQ.EI~)rO4PLIG
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
17th day of August, 2004, notices of a public hearing to be held on the 16th day of
September, 2004, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
3041223 NCH Inc.
3061101 Goldie Mae Lawson
3061102
3061103
3061115
3061313
3061314
3061302
3061315
Aurora Properties, LLC
Fredrick C. Murray
Petitioner
Deloris J. Bailey
3061316 Keli N. Murray
Mailing Address
P O Box 11686
Roanoke, VA 24022
1618 Riverside Ter. SE
Roanoke, VA 24014
3435 Sterling Road
Roanoke, VA 24014
113 Preston Avenue, NE
Roanoke, VA 24012
912 Pocahontas Avenue
Roanoke, VA 24012
916 Pocahontas Avenue
Roanoke, VA 24012
Notices also sent to: Phillip Clark and Richar_d_H_endrick, Hollins Road Civic League
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 17th day of August, 2004.
Notary Pubic
My Commission Expires: ~,~-¢-~8-~'-'7
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853o2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanok¢.va.us
July 30, 2004
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition received in the City Clerk's Office on
July 29, 2004, from Diana M. Aesy requesting that certain tracts of land located
at 1501 and 1419 Hollins Road, N. E., and two parcels of land on Georgia
Avenue, N. E., containing 0.5914 acre, more or less, identified as Official Tax
Nos. 3061113, 3061114, 3061301 and 3061302, be rezoned from LM, Light
Manufacturing District, to CN, Neighborhood Commercial District.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
Robert B. Manetta
July 2, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Ms. Diana M. Aesy, 41 Sunnydale Court, Troutville, Virginia 241 75
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
H:~Rezonings - Street Alley Closing 04~August 2004~Diana Aesy.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~c Lroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File ,751
Mr. Hunter D. Smith
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road, S. W., Suite 301
Roanoke, Virginia 24014
Dear Mr. Smith:
I am enclosing copy of Ordinance No. 36883-101804 amending certain conditions
presently binding upon certain property previously conditionally zoned C-i, Office
District, located on Pheasant Ridge Road, S. W., and designated as Official Tax No.
5460124.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Mr. Hunter D. Smith
October 20, 2004
Page 2
pc:
New Plan Realty, P. O. 4900, Scottsdale, Arizona 85261
Roy and Elizabeth Edwards, 4437 Van Winkle Road, S. W., Roanoke, Virginia
24014
Dalton Place, LLC, 4415 Pheasant Ridge, S. W., Roanoke, Virginia 24014
Dalton Place, LLC, 4219 Southern Hills Drive, S.W., Roanoke, Virginia 24014
Ms. Jean G. Robertson, 5272 Falcon Road, S. W., Roanoke, Virginia 24014
Paul and Joy Paige, 4323 Griffin Road, S. W., Roanoke, Virginia 24014
HCP Virginia Inc., 3760 Kilroy Airport Way, Suite 300, Long Beach, California
90806
Ms. Ruby Marie Muse, 4422 Van Winkle Road, S.W., Roanoke, Virginia 24014
Ms. Elizabeth Ora Dickerson, 4446 Van Winkle Road, S. W., Roanoke, Virginia
24014
Pheasant
Roanoke,
Pheasant
Roanoke,
Ridge Condominiums, LLC, 4438 Pheasant Ridge Road, S. W.,#108,
Virginia 24014
Ridge Wellness Center, 4415 Pheasant Ridge Road, S. W., #105,
Virginia 24014
Pheasant Ridge Assisted Living, 4435 Pheasant Ridge Road, S. W., Roanoke,
Virginia 24014
Pheasant Ridge Office, 4415 Pheasant Ridge, Road, S. W., Suite 300-303,
Roanoke, Virginia 24014
Ms. Janet Scheid, Roanoke County, P. O. Box 29800, Roanoke, Virginia 24018
Ms. Dawn Vineyard, Southern Hills Improvement Council, 4024 Griffin Road, S.
W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Robert B. Manetta, Chair, City Planning Commission,
2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36883-101804.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 546, Sectional 1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned C-l, Office District, and
dispensing with the second reading of this ordinance.
WHEREAS, Pheasant Ridge Real Estate Holdings, LLC filed an application to the Council of
the City of Roanoke to amend certain conditions presently binding upon a tract of land located on
Pheasant Ridge Road, S.W., designated as Official Tax No. 5460124, which property is one of seven
parcels subdivided from a 49.23 acre parent tract, previously identified as Official Tax No. 5460101
and conditionally rezoned from RS-3, Single Family Residential District, to C-2, General
Commercial District, C-l, Office and Institutional District, and RG-1, General Residential District,
by the adoption of Ordinance No. 24898, on December 3, 1979;
WHEREAS, the subject property was rezoned to RM-2, Residential Multi-family, Medium
Density District, pursuant to a comprehensive rezoning by the adoption of Ordinance No. 28611, on
April 27, 1987;
WHEREAS, the subject property was rezoned from RM-2, Residential Multi-family,
Medium Density District, to C-l, Office District, with proffers, by the adoption of Ordinance No.
32815-020596, on February 5, 1996;
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public hearing on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting on
October 18, 2004, after due and timely notice thereof as required by {}36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed amendment; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the conditions now binding on that certain tract
of land located on Pheasant Ridge Road, S.W., and designated as Official Tax No. 5460124, and the
matters presented at the public hearing, should be amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that {}{}36.1-3 and
36.1-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 546 of the Sectional 1976
Zone Map, City of Roanoke, be amended to reflect the changes in proffered conditions as shown in
the document entitled "Second Amended Petition to Amend Proffered Conditions," filed in the City
Clerk's Office on September 15, 2004, and as set forth in the report of the Plarming Commission
dated October 18, 2004.
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST: ~t~.~-
City Clerk.
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-maiD: plan nih gCt)ci.roanoke.va.us
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from Pheasant Ridge Real Estate Holdings, LLC, to
amend proffered conditions on a tract of land located on
Pheasant Ridge Road, S.W., and bearing Official Tax No.
5460124
Planning Commission Action:
Planning Commission public hearing was held on Thursday, September
16, 2004. Due to a conflict of interest, Richard Rife, Commission
member, abstained from discussion and vote. By a vote of 6-0, the
Commission recommended that City Council approve the requested
amendment.
Background:
The petitioner filed a request to amend proffered conditions on Tax Map
No. 5460124 on August 5, 2004. A First Amended Petition was filed on
September 9, 2004. A Second Amended Petition was filed on September
15, 2004.
The subject parcel is an 11.9 acre vacant tract of land located on
Pheasant Ridge Road (private). The subject parcel is one (1) of seven (7)
parcels subdivided from a 49.23 acre parent tract, Tax Map No. 5460101.
Ordinance No. 32815 conditionally rezoned Tax Map No. 5460101 to C-
1, Office District in February, 1996 for the purpose of developing a
continuum care facility to include a nursing home, congregate home for
the elderly and multifamily units for the elderly.
The petitioner requests that the following proffers be repealed as they
pertain to Tax Map No. 5460124:
That the prope~y will be developed in substantial conformity with
the site plan prepared by Engineering Concepts, Inc., dated
November 14,1995, a copy of which is attached to the Petition for
Rezoning as Exhibit "D", subject to any changes required by the
City of Roanoke during site development plan review.
That the property shall be used only for the purposes of operating
a nursing home, condominiums, single family dwellings, two family
dwellings, townhouses and medical clinics.
That a detailed landscape plan will be prepared by a professional
landscape architect and approved by the City. The plan will provide
for transitional landscaping along the Old Rocky Mount Road and
Van Winkle Road corridors. The design will reduce the impact of
parking and building structures. Review and required revisions in
accordance with the proffer, will take place at the time of
comprehensive development plan review.
That the wooded areas contiguous with the property lines will be
maintained as a wooded area for a width of at least fifty (50) feet,
with the exception of the areas adjacent to the existing C-1 zoned
property on the west, along which a 25 foot buffer area shall be
maintained.
That all proposed structures shown on Exhibit "D" will be
constructed of natural exterior building materials such as stone,
brick, decorative block, stucco, and wood. This shall not preclude
the use of other building construction materials when used as a
particular component of the building system such as glassed
atriums, skylights, entry canopies, standing-seam metal roofs, or
other structures inconsistent with the above described selection of
materials shall not be used in this development.
6. Recreational amenities, consisting of internal walkways or paths
shall be provided.
That as subsequent phases of development are proposed, those
development plans will be submitted to the Planning Commission
for their review and approval.
Furthermore, the petitioner requests that the following proffered
conditions be substituted and adopted for the conditions listed above as
they pertain to Tax Map No. 5460124:
1. That the property will be developed in substantial conformity with
the conceptual site diagram prepared by Jones &Jones Associates,
Architects PC, dated 4 August 2004, a copy of which is attached to
the Petition for Rezoning as Exhibit "A".
2. That the property shall be used only for the following uses:
a. Permitted Uses:
l) General and professional offices.
2) Medical offices.
b. Special Exception Uses:
1) Group care facilities subject to the requirements of
Section 36.1-560 et seq.
2) Multifamily dwellings.
3) Medical clinics.
That all proposed structures shown on Exhibit "A" will be
constructed of natural exterior building materials such as stone,
brick, decorative block, stucco, and wood. This shall not preclude
the use of other building construction materials when used as a
particular component of the building system such as glassed
atriums, skylights, entry canopies, standing-seam metal roofs, or
other structures inconsistent with the above described selection of
materials shall not be used in this development.
That a wooded buffer area contiguous with the property lines will
be maintained as a wooded area for a width of at least fifty (50)
feet as depicted on Exhibit "A".
Recreational amenities consisting of internal walkways shall be
improved surfaces and integrated with existing walkways on
adjacent parcels and as depicted on Exhibit "A".
Landscaping shall be installed and maintained on the north slope
near the Independent Living Facility in substantial conformity with
the conceptual landscaping plan attached as Exhibit "C".
Consideration:
Ordinance No. 32815, adopted in February of 1996, includes a proffered
site plan showing the development of nine (9) two-family detached units
and one (1) medical care facility/clinic on a portion of parent tract, Tax
Map No. 5460101, that is today the subject parcel. The petitioner
requests amending proffered conditions in order to construct an
approximately 96-unit multifamily, independent living facility and two
buildings that may be used for general and professional offices, medical
offices, and/or medical clinics. The petitioner intends to build the
Independent Living Facility first and the office buildings in subsequent
phases.
The surrounding land uses and zoning districts include:
· Related uses zoned C-1, Office District, within the Pheasant
Ridge Development to the south along Pheasant Ridge Road.
Uses include a nursing home, a multi-family development, an
assisted living facility, and general and professional offices.
· The Hunting Hills Shopping Center zoned C-2, General
Commercial District, to the west.
· Residential uses zoned RS-3, Residential Single Family District,
to the north along Griffin Road and Van Winkle Road.
The following policies and actions of V/s/on 2001-2020, the City's
Comprehensive Plan are relevant to the consideration of this petition:
· Roanoke will protect steep slopes, ridgetops, and viewsheds
within the City as important environmental and scenic
resources.(EC P3)
· Revise zoning ordinance to permit small-acreage, mixed-use
development.(ED A31 )
The Southern Hi/is Neighborhood Plan, adopted by City Council on
October 15, 2002 as an amendment to the comprehensive plan, contains
several relevant policies and actions:
· Support continued mixed density residential development in
Pheasant Ridge. (p.19)
· Ensure that new development preserves mature trees and
incorporates new tree plantings to replace those lost during
development.(p.23)
· Encourage the use of clustered development to avoid development
on steep slopes. New development should design excess capacity in
erosion control and storm water management measures.(p.23)
A primary concern of staff is the intention to remove existing vegetation
in order to create building pads on the north slope of the subject parcel.
The hillside is highly visible from the Route 220 corridor and denuding
the hillside of the mature growth trees would create a highly undesirable
viewshed. The petitioner's proffer six (6), Exhibit"C" Conceptual
Landscape Diagram provides sufficient assurance that the graded slope
will be replanted with an adequate density and combination of types of
trees.
Proffer two (2) lists general and professional offices and medical offices
as by-right uses. Proffered special exception uses include group care
facilities, multifamily dwellings, and medical clinics. It is important to
note that special exceptions have been previously granted for group care
facilities and multifamily dwellings in February, 1996 for the parent tract
5460101 prior to the subdivision applying to the subject parcel. The
Board of Zoning Appeals would need to grant a special exception for
future medical clinics as a use on the subject parcel.
Proffer one (1) states that the petitioner's development will be in
substantial conformity with Exhibit "A", the proffered conceptual site
diagram. The proffered conceptual site diagram will limit the
development to one residential building and two office buildings. It also
shows the fifty (50) foot wooded buffer area described in proffer three
(3). The wooded area contiguous to a single family residential district
provides a buffer from the mixed-uses proposed for the subject parcel.
Exhibit "A" also shows the walkway that will remain and Proffer five (5)
further ensures that future walkways will be improved and integrated with
existing walkways on adjacent parcels. With the petitioner not proffering
elevation drawings of the proposed buildings, proffer four (4) details the
materials the petitioner has agreed to use. Staff has reviewed draft site
and building elevation plans for the Independent Living Facility provided
by the petitioner, and the elevation drawings are consistent with proffer
four (4).
The maximum building height for any structure on the site would be 55
feet. In February, 1996, the Board of Zoning Appeals granted a special
exception permitting the maximum allowable height to be increased from
35 feet to 55 feet on the entire parcel. The average elevation of the
proposed Independent Living Facility does not exceed that height
limitation.
Staff has received one phone call prior to the public hearing from a
property owner on Griffin Road. The property owner's primary concern
was the creation of more traffic at the intersection of Route 220 and
Pheasant Ridge Road.
Planning Commission discussion centered on the following:
· Clarifying that the Independent Living Facility is classified as a
multifamily use under the Zoning Ordinance and it is permitted
by special exception under the Cil, Office District regulations.
· A question to the petitioner regarding the intended slope of the
graded hillside below the proposed Independent Living Facility.
Jyke Jones, project engineer, said that the maximum slope was
two to one and the majority of the slopes were three to one.
Recommendation:
By a vote of 6-0, the Commission recommends that City Council approve
the proposed amendment of proffered conditions. The proposed
amendment of proffers will result in an appropriate set of land uses and
pattern of buildings similar in scale, siting, and material as exist on other
portions of the development.
Respectfully submitted,
Robert B. Manetta, Chairman
City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community
Development
Steven J. Talevi, Assistant City Attorney
Hunter Smith, Petitioner
SECOND AMENDED PETITION TO AMEND PROFFERED
CONDITIONS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Amendment of Proffered Conditions for Lot 2, containing 11.9 acres of Pheasant
Ridge Real Estate Holdings, Tax Map number 5460124.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By ordinance No. 24898-120379, at the request of Roanoke Health Care Center,
City Council rezoned the property identified as Tax Map No.5460101 C-l, with proffered
conditions. By Ordinance No. 32815-020596, at the request
of Roanoke Health Care Center, City Council amended the previous proffered conditions.
The Petitioner, Pheasant Ridge Real Estate Holdings, LLC, owns Tax Map No.
5460124 in the City of Roanoke and requests that the conditions relating to said property
be amended as hereinat~er set out. Tax Map Number 5460124 is a subdivided lot created
from parent tract 5460101 on 7/16/96.
The Petitioner believes that the subject amendment of proffers will further the
Intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that it
will allow for a better use of the subject property.
The Petitioner hereby requests that the following proffers enacted by Ordinance
No. 32815-020596 be repealed as they pertain to Tax Map No. 5460124:
1. That the property will be developed in substantial conformity with the site
plan prepared by Engineering Concepts, Inc., dated November 14, 1995, a
copy of which is attached to the Petition for Rezoning as Exhibit "D", subject
to any changes required by the City of Roanoke during site development plan
review.
That the property shall be used only for the purpose of operating a nursing
home, condominiums, independent living facilities, single family dwellings,
two family dwellings, townhouses and offices.
That a detailed landscape plan will be prepared by a professional landscape
architect and approved by the City. The plan will provide for transitional
landscaping along the Old Rocky Mount Road and the Van Winkle Road
corridors. The design will reduce the impact of parking and building
structures. Review and required revisions in accordance with the proffer, will
take place at the time of comprehensive development plan review.
That the wooded areas contiguous with the property lines will be maintained
as a wooded area for a width of at least fifty (50) feet, with the exception of
the areas adjacent to the existing C-1 zoned property on the west, along which
a 25 foot buffer area shall be maintained.
That all proposed s~-uctures shown on Exhibit "D" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
Recreational amenities, consisting of internal walkways or paths shall be
provided.
That as subsequent phases of development are proposed, those development
plans will be submitted to the Planning Commission for their review and
approval.
The Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above as they pertain to
Tax Map No. 5460124.
That the property will be developed in substantial conformity with the
conceptual site diagram prepared by Jones & Jones Associates, Architects
PC, dated 4 August 2004, a copy of which is attached to the Petition for
Rezoning as Exhibit "A".
That the property shall be used only for the following uses
a. Permitted Uses:
1. General, medical and professional offices.
b. Special Exception Uses:
1. Group care facilities subject to the requirements of section 36.1-560
et seq.
2. Multifamily dwellings, so long as a special exception is granted.
3. Medical Clinic.
That a wooded buffer area contiguous with the northern property lines will be
maintained as a wooded area for a width of at least fifty (50) feet as depicted
on Exhibit "A".
That all proposed structures shown on Exhibit "A" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
Recreational amenities consisting of internal walkways shall be improved
surfaces and integrated with existing walkways on adjacent parcels and as
depicted on Exhibit "A".
Landscaping shall be installed and maintained on the north slope near the
Independent Living Facility in substantial conformity with the conceptual
Landscaping plan attached as "Exhibit "C".
Attached as Exhibit "B" are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a street
or road from the subject property.
WHEREFORE, the Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this Fourteenth day of September, 2004.
Respectfully submitted,
Hunter D. Smith
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road SW - Suite 301
Roanoke, Virginia 24014
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
................................................. + .......................
PHEASANT RIDGE REAL ESTATE HOL
4415 PHEASANT RIDGE ROAD, SW
ROANOKE VA 24014
REFERENCE: 80123051
03802677
Notice of PH - Amend
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virg~inia. Sworn and subscribed before me this
o~__~ic~iaa~ ofseal October. 2004. Witness my hand and
__~~___~~J~/~ Notary Public
My/co mm i s
PUBLISHED ON: 10/01 10/08
TOTAL COST:
FILED ON:
258.06
10/13/04
Authorize~.. l~-'4,~[--~-- /~o ^ ~
Signature:_J~____~'~ ....... Billing Services Repr~entative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, October 18, 2004, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of amending proffered
conditions presently binding upon a tract of land located on Pheasant Ridge Road, S.W., and
designated as Official Tax No. 5460124, as set forth in Ordinance No. 32815-020596,
adopted February 5, 1996.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by Thursday, October 14, 2004.
GIVEN under myhand this 28th day of September ,2004.
Mary F. Parker, City Clerk.
H: LNOTIC ES\N -AP(p/&EASANTRI DGE) I 01804 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, October 1, 2004, and once on Friday, October 8,
2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Hunter D. Smith
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road, S.W., Suite 301
Roanoke, Virginia 24014
NOTICE OF PUBLIC HEARiNG BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public heating on Thursday,
September 16, 2004, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
to consider the following:
Request from Pheasant Ridge Real Estate Holdings, LLC, to amend proffered conditions
on a tract of land located on Pheasant Ridge Road, S.W., and beating Official Tax No.
5460124.
A copy of the application is available for review in the Department of Plarming Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Planning Commission
Please print in newspaper on Tuesday, August 31 and September 7, 2004
Please bill:
Hunter Smith
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road, S.W., Suite 301
Roanoke, VA 24014
(540) 772-5091
PHEASANT RIDGE REAL ESTATE HOLDINGS, LLC
EXHIBIT
5470116
NEW PLAN REALTY TRUST
P 0 BOX 4900
SCOTTSDALE AZ 55261-4900
54703O8
EDWARDS ROY C & ELIZABETH M
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470309
EDWARDS ROY C & ELIZABETH M
44:37 VAN WINKLE RD SW
ROANOKE VA 24014
5470310
EDWARDS ROY C OR ELIZABETH M EDWARDS
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470305
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
54703O4
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5470303
DALTON PLACE LLC
4415 PHEASANT RIDGE RD#305
ROANOKE VA 24014
547O3O2
DALTON PLACE LLC
4219 SOUTHERN HILL DR
ROANOKE VA 24014
547O3O1
ROBERTSON JEAN G
5272 FALCON RD SW
ROANOKE VA 24014
5470206
PAIGE PAUL ANDREW & JOY FAYE
4323 GRIFFIN RD SW
ROANOKE VA 24014
5470207
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5460123
HCP VIRGINIA INC
3760 KILROY AIRPORT WAY STE 300
LONG BEACH CA ~0806
5470713
MUSE RUBY MARIE
4422 VAN WINKLE RD SW
ROANOKE VA 24014
5450102
DICKERSON ELIZABETH ORA
4446 VAN WINKLE RD BW
ROANOKE VA 24014
5450125
PHEASANT RIDGE CONDOMINIUMS LLC
4438 PHEASANT RIDGE RD SW #108
ROANOKE VA 24014
5460164
PHEASANT RIDGE WELLNESS CENTER LL
4415 PHEASANT RIDGE RD #105
ROANOKE VA 24014
546013O
PHEASANT RIDGE ASSISTED LIVING
4435 PHEASANT RIDGE RD ~/V
ROANOKE VA 24014
5470129
PHEASANT RIDGE OFFICE
4415 PHEASANT RIDGE RD SU 300-303
ROANOKE VA 24018
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clcrk(~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 30, 2004
File #51
Hunter Smith
Pheasant Ridge Real Estate
Holdings, LLC
4415 Pheasant Ridge Road, S. W., Suite 301
Roanoke, Virginia 24014
Dear Mr. Smith:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of Pheasant Ridge Real Estate Holdings, LLC, to
amend proffered conditions presently binding upon a tract of land located on Pheasant
Ridge Road, S. W., identified as Official Tax No. 5460124, as set forth in Ordinance No.
32815-020596.
For your information, I am enclosing copy of a report of the City Planning Commission and
a notice of public hearing. Please review the documents and if you have questions, you
may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with
regard to the City Planning Commission report should be directed to the Department of
Planning, Building and Development at 540-853-1730.
L:\CLERK~DATA\CKEW l\Public Hearings 2004\October 2004~Attomeys and Adjoining Property Owners.doc
Mr. Hunter D. Smith
September 30, 2004
Page 2
It will be necessary for you, or your representative, to be present at the October 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004~Attomeys and Adjoining Propeiay Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 30, 2004
File #514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
New Plan Realty Trust
Dalton Place, LLC
Mr. and Mrs. Paul Paige
Ms. Ruby M. Muse
Pheasant Ridge Condominiums, Inc.
Pheasant Ridge Assisted Living
County of Roanoke
Mr. and Mrs. Roy C. Edwards
Ms. Jean G. Robertson
HCP Virginia, Inc.
Ms. Elizabeth O. Dickerson
Pheasant Ridge Wellness Center
Pheasant Ridge Office
Southern Hills Improvement Council
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of Pheasant Ridge Real Estate Holdings, LLC, to
amend proffered conditions presently binding upon a tract of land located on Pheasant
Ridge Road, S. W., identified as Official Tax No. 5460124, as set forth in Ordinance No.
32815-020596.
The City Planning Commission is recommending that Council approve the request. If you
would like to receive a copy of the report of the City Planning Commission, please call the
City Clerk's Office at 540-853-2541.
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004LAuomeys and Adjoining Property Owners.doc
Interested Property Owners and/or Adjoining Property Owners
September 30, 2004
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enc.
L:\CLERK~DATA\CKEW l ~Public Hearings 2004\October 2004~Attomeys and Adjoining Property Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 15, 2004
File #51
Robert B. Manetta, Chairperson
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a second amended petition received in the City
Clerk's Office on September 15, 2004, from Pheasant Ridge Real Estate Holdings,
LLC, requesting Amendment of Proffered Conditions to Lot 2, containing 11.9
acres, more or less, Pheasant Ridge Real Estate Holdings, identified as Official Tax
No. 5460124, and requesting that proffered conditions contained in Ordinance No.
32815-020596, be repealed and replaced with proffers as set forth in the
amended petition.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
Enclosures
N:\CKEWI\REZONINGS - STREET ALLEY CLOSING 04XAUGUST 2004XPHEASANT RIDGE REAL ESTATE HOLDINGS, LLC.
AMENDMENT TO PROFFERED CONDITIONS SECOND AMENDMENT.DOC
Robert B. Manetta
September 1 5, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Hunter Smith, Pheasant Ridge Real Estate Holdings, LLC, 4415 Pheasant
Ridge Road, S.W.,Suite 301, Roanoke, Virginia 24014
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 13, 2004
File #51
Robert B. Marietta, Chairperson
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of an amended petition received .in the City Clerk's
Office on September 10, 2004, from Pheasant Ridge Real Estate Holdings, LLC,
requesting Amendment of Proffered Conditions to Lot 2, containing 11.9 acres,
more or less, Pheasant Ridge Real Estate Holdings, identified as Official Tax No.
5460124, and requesting that proffered conditions contained in Ordinance No.
32815-020596, be repealed and replaced with proffers as set forth in the
amended petition.
Sincerely,
Stephanie M. Moon, CMC
Deputy City Clerk
Enclosures
N:\CKEW 1XRE~'ONINGS - STREET ALLEY CLOSING 04XAUGUST 2004XPHEASANT RIDGE REAL ESTATE HOLDINGS, LLC.
AMENDMENT TO PROFFERED CONDITIONS FIRST AMENDMENT.DOC
Robert B. Manetta
September 10, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Hunter Smith, Pheasant Ridge Real Estate Holdings, LLC, 4415 Pheasant
Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEWl\Rezonings - Street Alley Closing 04~August 2004~Pheasant Ridge Real Estate Holdings, LLC. Amendment to proffered Conditions first
amendment.doc
FIRST AMENDED PETITION TO AMEND PROFFERED CONDITIONS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Amendment of Proffered Conditions for Lot 2, containing 11.9 acres of Pheasant
Ridge Real Estate Holdings, Tax Map number 5460124.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By ordinance No. 24898-120379, at the request of Roanoke Health Care Center,
City Council rezoned the property identified as Tax Map No.5460101 C-I, with proffered
conditions. By Ordinance No. 32815-020596, at the request
of Roanoke Health Care Center, City Council amended the previous proffered conditions.
The Petitioner, Pheasant Ridge Real Estate Holdings, LLC, owns Tax Map No.
5460124 in the City of Roanoke and requests that the conditions relating to said property
be amended as hereinafter set out. Tax Map Number 5460124 is a subdivided lot created
from parent tract 5460101 on 7/16/96.
The Petitioner believes that the subject amendment of proffers will further the
Intent and purposes of the City Zoning Ordinance and its Comprehensive Plan in that it
will allow for a better use of the subject property.
The Petitioner hereby requests that the following proffers enacted by Ordinance
No. 32815-020596 be repealed as they pertain to Tax Map No. 5460124:
1. That the property will be developed in substantial conformity with the site
plan prepared by Engineering Concepts, Inc., dated November 14, 1995, a
copy of which is attached to the Petition for Rezoning as Exhibit "D", subject
to any changes required by the City of Roanoke during site development plan
review.
That the property shall be used only for the purpose of operating a nursing
home, condominiums, independent living facilities, single family dwellings,
two family dwellings, townhouses and offices.
That a detailed landscape plan will be prepared by a professional landscape
architect and approved by the City. The plan will provide for transitional
landscaping along the Old Rocky Mount Road and the Van Winkle Road
corridors. The design will reduce the impact of parking and building
structures. Review and required revisions in accordance with the proffer, will
take place at the time of comprehensive development plan review.
That the wooded areas contiguous with the property lines will be maintained
as a wooded area for a width of at least fifty (50) feet, with the exception of
the areas adjacent to the existing C-1 zoned property on the west, along which
a 25 foot buffer area shall be maintained.
That all proposed structures shown on Exhibit "D" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
Recreational amenities, consisting of internal walkways or paths shall be
provided.
That as subsequent phases of development are proposed, those development
plans will be submitted to the Planning Commission for their review and
approval.
The Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above as they pertain to
Tax Map No. 5460124.
1. That the property will be developed in substantial conformity with the
conceptual site diagram prepared by Jones & Jones Associates, Architects
PC, dated 4 August 2004, a copy of which is attached to the Petition for
Rezoning as Exhibit "A".
That the property shall be used only for the following uses
a. Permitted Uses:
1. General, medical and professional offices.
b. Special Exception Uses:
I. Group care facilities subject to the requirements of section 36.1-560
et seq.
2. Multifamily dwellings, so long as a special exception is granted.
3. Medical Clinic.
That a wooded buffer area contiguous with the northern property lines will be
maintained as a wooded area for a width of at least fifty (50) feet as depicted
on Exhibit "A".
That all proposed structures shown on Exhibit "A" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
Recreational amenities consisting of internal walkways shall be improved
surfaces and integrated with existing walkways on adjacent parcels and as
depicted on Exhibit "A".
The north slope near the Independent Living Facility shall be landscaped in
substantial conformity with the conceptual landscaping plan attached as
Exhibit "C". Plants shall be maintained and/or replaced for a period of two
years to achieve the proposed landscaping cover.
Attached as Exhibit "B" are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a street
or road from the subject property.
WHEREFORE, the Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this ~ day of,~a~a~, 2004.
Respectfully submitted,
Hunter D. Smith
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road SW - Suite 301
Roanoke, Virginia 24014
PHEASANT RIDGE REAL ESTATE HOLDINGS, LLC
EXHIBIT ~b'
5470116
NEVV PLAN REALTY TRUST
P O BOX 4900
SCOTTSDALE AZ 85261-4900
5470308
EDWARDS ROY C & ELIZABETH M
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470309
EDWARDS ROY C & ELIZABETH M
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470310
EDWARDS ROY C OR ELIZABETH M EDWARDS
4437 VAN WINKLE RD SW
ROANOKE VA 24014
547O3O5
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5470304
DALTON PLACE LLC
4415 PHEASANT RIDGE RD ~305
ROANOKE VA 24014
547O303
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
54703O2
DALTON PLACE LLC
4219 SOUTHERN HILL DR
ROANOKE VA 24014
547O3O1
ROBERTSON JEAN G
5272 FALCON RD SW
ROANOKE VA 24014
5470206
PAIGE PAUL ANDREW & JOY FAYE
4323 GRIFFIN RD SW
ROANOKE VA 24014
5470207
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5460123
HCP VIRGINIA INC
3760KILROYAIRPORTWAY STE300
LONG BEACH CA~0806
5470713
MUSE RUBY MARIE
4422 VAN WINKLE RD SW
ROANOKE VA 24014
5450102
DICKERSON ELIZABETH ORA
4446 VAN WINKLE RD SW
ROANOKE VA 24014
5450125
PHEASANT RIDGE CONDOMINIUMS LLC
4438 PHEASANT RIDGE RD SW #108
ROANOKE VA 24014
5460164
PHEASANT RIDGE WELLNESS CENTER LL
4415 PHEASANT RIDGE RD #105
ROANOKE VA 24014
5460130
PHEASANT RIDGE ASSISTED LIVING
4435 PHEASANT RIDGE RD SW
ROANOKE VA 24014
547O129
PHEASANT RIDGE OFFICE
4415 PHEASANT RIDGE RD SU 300-303
ROANOKE VA 24018
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE AMENDMENT OF PROFFERED CONDITIONS REQUEST OF:
Pheasant Ridge Real Estate Holdings, LLC, Tax No. 5460124) AFFIDAVIT
COMMONWEALTH OF VIRGINIA ) c[1-t rj2~,~i)41:EIG ~? ~t~9'z[~-
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
17th day of August, 2004, notices of a public hearing to be held on the 16th day of
September, 2004, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
5470116
5470308
5470309
5470310
5470305
5470304
5470303
5470207
5470302
5470301
5470206
5460123
Owner's Name
New Plan Realty Trust
Roy and Elizabeth Edwards
Dalton Place, LLC
Dalton Place, LLC
Jean G. Robertson
Paul and Joy Paige
HCP Vi~inialnc.
5470713
5450102
5450125
Ruby Marie Muse
Elizabeth Ora Dickerson
Pheasant Ridge Condominiums, LLC
5460164 Pheasant Ridge Wellness Center
Mailing Address
P O Box 4900
Scottsdale, AZ 85261
4437 Van Winkle Road
Roanoke, VA 24014
4415 Pheasant Ridge
Roanoke, VA 24014
4219 Southern Hill Drive
Roanoke, VA 24014
5272 Falcon Road, SW
Roanoke, VA 24014
4323 Griffin Road, SW
Roanoke, VA 24014
3760 Kilroy Airport Way
Suite 300
Long Beach, CA 90806
4422 Van Winkle Road
Roanoke, VA 24014
4446 Van Winkle Road
Roanoke, VA 24014
4438 Pheasant Ridge Rd
# 108
Roanoke, VA 24014
4415 Pheasant Ridge
#105
Roanoke, VA 24014
5460130 Pheasant Ridge Assistant Living 4435 Pheasant Ridge
Roanoke, VA 24014
5470129
5470130
Pheasant Ridge Office
4415 Pheasant Ridge Rd.
Suite 300-303
Roanoke, VA 24014
Also sent to: Janet Scheid
Roanoke County
P O Box 29800
Roanoke, VA 24018
Dawn Vineya~
Southern Hillslmpmvement Council
4024 Griffin Road
Roanoke, VA 24014
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 17th day of August, 2004.
Notary Pu~ilic
My Commission Expires: ~~,~ -(.-37
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: ($40) 853-2541
Fox: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEII~ N. HARTMAN
Assistant City Clerk
August 5, 2004
File #51
Robert B. Manetta, Chairperson
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition received in the City Clerk's Office on
August 5, 2004, from Pheasant Ridge Real Estate Holdings, LLC, requesting
Amendment of Proffered Conditions to Lot 2, containing 11.9 acres, more or less,
Pheasant Ridge Real Estate Holdings, identified as Official Tax No. 5460124, and
requesting that proffered conditions contained in Ordinance No. 32815-020596,
be repealed and replaced with proffers as set forth in the above referenced
petition.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\CCPSI\REZONINGS-STREET ALLEY CLOSING 04~AUGUST 04\PHEASANT RIDGE REAL ESTATE HOLDINGS, LLC.
AMENDMENT TO PROFFERED CONDITIONS.DOC
Robert B. Manetta
August 5, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Hunter Smith, Pheasant Ridge Real Estate Holdings, LLC, 4415 Pheasant
Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CCPS l \P. ezonings-Stxeet Alley Closing 04XAugust 04~Pheasant Ridge Real Estate Holdings, LLC. Amendment to Proffered Conditions.doc
PETITION TO AMEND PROFFERED CONDITIONS
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Amendment of Proffered Conditions for Lot 2, containing 11.9 acres of Pheasant
Ridge Real Estate Holdings, Tax Map number 5460124.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By ordinance No. 24898-120379, at the request of Roanoke Health Care Center,
City Council rezoned the property identified as Tax Map No.5460101 from RM-2 and
C-1 to C-I, with proffered conditions. By Ordinance No. 32815-020596, at the request
of Roanoke Health Care Center, City Council amended the previous proffered conditions.
The Petitioner, Pheasant Ridge Real Estate Holdings, LLC, owns Tax Map No.
5460124 in the City of Roanoke and requests that the conditions relating to said property
be amended as hereinafter set out.
The Petitioner believes that the subject amendment of proffers will further the
Imem and purposes of the City Zoning Ordinance and its Comprehensive Plan in that it
will allow for a better use of the subject property.
The Petitioner hereby requests that the following proffers enacted by Ordinance
No. 32815-020596 be repealed as they pertain to Tax Map No. 5460124:
That the property will be developed in substantial conformity with the site
plan prepared by Engineering Concepts, Inc., dated November 14, 1995, a
copy of which is attached to the Petition for Rezoning as Exhibit "D", subject
to any changes required by the City of Roanoke during site development plan
review.
That the property shall be used only for the purpose of operating a nursing
home, condominiums, single family dwellings, two family dwellings,
townhouses and medical clinics.
That a detailed landscape plan will be prepared by a professional landscape
architect and approved by the City. The plan will provide for transitional
landscaping along the Old Rocky Mount Road and the Van Winkle Road
corridors. The design will reduce the impact of parking and building
structures. Review and required revisions in accordance with the proffer, will
take place at the time of comprehensive development plan review.
That the wooded areas contiguous with the property lines will be maintained
as a wooded area for a width of at least fifty (50) feet, with the exception of
the areas adjacent to the existing C-I zoned property on the west, along which
a 25 foot buffer area shall be maintained.
That all proposed structures shown on Exhibit "D" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
6. Recreational amenities, consisting of internal walkways or paths shall be
provided.
That as subsequent phases of development are proposed, those development
plans will be submitted to the Planning Commission for their review and
approval.
The Petitioner hereby requests that the following proffered conditions be
substituted and adopted for those existing proffers delineated above as they pertain to
Tax Map No. 5460124.
That the property will be developed in substantial conformity with the
conceptual site diagram prepared by Jones & Jones Associates, Architects
PC, dated 3 August 2004, a copy of which is attached to the Petition for
Rezoning as Exhibit "A'.
That the property shall be used only for the purpose of operating a nursing
home, condominiums, independent living facilities, single family dwellings,
two family dwellings, townhouses and offices.
That a detailed landscape plan will be prepared by a professional landscape
architect and approved by the City. The plan will provide for transitional
landscaping along the Old Rocky Mount Road and the Van Winkle Road
corridors. The design will reduce the impact of parking and building
structures. Review and required revisions in accordance with the proffer, will
take place at the time of comprehensive development plan review.
That the wooded areas contiguous with the property lines will be maintained
as a wooded area for a width of at least fifty (50) feet, with the exception of
the areas adjacent to the existing C-1 zoned property on the west, along which
a 25 foot buffer area shall be maintained.
That ail proposed structures shown on Exhibit "A" will be constructed of
natural exterior building materials such as stone, brick, decorative block,
stucco, and wood. This shall not preclude the use of other building
construction materials when used as a particular component of the building
system such as glassed atriums, skylights, entry canopies, standing-seam
metal roofs, or other structural or mechanical systems incidental to the
building use. Metal buildings, mobile or manufactured buildings, with the
exception of temporary structures used as contractor's offices during
construction, or other structures inconsistent with the above described
selection of materials shall not be used in this development.
Recreational amenities, consisting of internal walkways or paths shall be
provided.
As subsequent phases of development are proposed, those development plans
will be submitted to the Planning Commission for their review for compliance
with the concept diagram ( Exhibit "A" ).
Attached as Exhibit "B" are the names, addresses and tax numbers of the owner
or owners of all lots or property immediately adjacent to and immediately across a street
or road from the subject property.
WHEREFORE, the Petitioner requests that the above-described amended
proffers be approved as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this Fourth day of August, 2004.
Respectfully submitted,
B¥:/~ ~ _
Pheasant Ridge Real Estate Holdings, LLC
4415 Pheasant Ridge Road SW - Suite 301
Roanoke, Virginia 24014
PHEASANT RIDGE REAL ESTATE HOLDINGS, LLC
EXHIBIT 'B'
5470116
NEW PLAN REALTY TRUST
P O BOX 4900
SCOTTSDALE AZ 85261-4900
5470308
EDWARDS ROY C & ELIZABETH M
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470309
EDWARDS ROY C & ELIZABETH M
4437 VAN WINKLE RD SW
ROANOKE VA 24014
~70310
EDWARDS ROY C OR ELIZABETH M EDWARDS
4437 VAN WINKLE RD SW
ROANOKE VA 24014
5470305
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5470304
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5470303
DALTON PLACE LLC
4415 PHEASANT RIDGE R D ~r305
ROANOKE VA 24014
DALTON PLACE LLC
4219 SOUTHERN HILL DR
ROANOKE VA 24014
5470301
ROBERTSON JEAN G
5272 FALCON RD SW
ROANOKE VA 24014
5470206
PAIGE PAUL ANDREW & JOY FAYE
4323 GRIFFIN RD SW
ROANOKE VA 24014
5470207
DALTON PLACE LLC
4415 PHEASANT RIDGE RD #305
ROANOKE VA 24014
5460123
HCP VIRGINIA INC
3760 KILROY AIRPORT WAY STE 300
LONG BEACH CA SO806
5470713
MUSE RUBY MARIE
4422 VAN WINKLE RD SW
ROANOKE VA 24014
5450102
DICKERSON ELIZABETH ORA
4446 VAN WINKLE RD SW
ROANOKE VA 24014
54,50125
PHEASANT RIDGE CONDOMINIUMS LLC
4438 PHEASANT RIDGE RD SW #108
ROANOKE VA 24014
5460164
PHEASANT RIDGE WELLNESS CENTER LL
4415 PHEASANT RIDGE RD #105
ROANOKE VA 24014
54~0130
PHEASANT RIDGE ASSISTED LIVING
4435 PHEASANT RIDGE RD SW
ROANOKE VA 24014
5470129
PHEASANT RIDGE OFFICE
4415 PHEASANT RIDGE RD BU 300-303
ROANOKE VA 24018
547011,4
5470507
5470404
5470516
5470517
5470518
5470519
5470407
5470408
5470707
5470710
5470711
5470712
5450104
5470713
5450101
547012
5470116
5470127
5470121
5470130
5470128
5470122
5460130
5460101
5460124
5460123
5460129
5450102
5450103
5460105
5460111
5380104
5380114
5380113
·
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #514
David C. Helscher, Attorney
Osterhoudt, Prillaman, Natt, Helscher,
Yost, Maxwell and Ferguson
P. O. Box 20487
Roanoke, Virginia 24018
Dear Mr. Helscher:
I am enclosing copy of Ordinance No. 36884-101804 permanently vacating,
discontinuing and closing a certain public right-of-way in the City of Roanoke,
Virginia, designated as a 4,992 square foot unimproved portion of 22"dstreet, S. E.,
and Yellow Mountain Road, S. E., adjacent to property bearing Official Tax No.
4060601.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
David C. Helscher
October 20, 2004
Page 2
pc:
Briggs W. Andrews, Corporate Secretary, CHS, Inc., 213 S. Jefferson Street,
Suite 720, P.O. Box40032, Roanoke, Virginia 24022-0032
Henderson Davis Properties, LLC, 1010 2"d Street, S. W., Roanoke, Virginia
24016
Mr. Leman Dudley, 1710 Dawn Lane, S. W., Roanoke, Virginia 24018
Mr. Garland L. Bowman, II, 2201 Yellow Mountain Road, S. E., Roanoke,
Virginia 24014
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Robert B. Manetta, Chair, City Planning Commission,
2831 Stephenson Avenue, $. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
Ro. 36884-101804.
AN ORDINANCE permanently vacating, discontinuing and closing a certain public right-of-
way in the City of Roanoke, Virginia, as more particularly described hereinafter; and dispensing with
the second reading of this ordinance.
WHEREAS, CHS, Inc. filed an application to the Council of the City of Roanoke, Virginia,
in accordance with law, requesting the Council to permanently vacate, discontinue and close the
public right-of-way described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by {}30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a
public heating on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held on such application by the City Council on
October 18, 2004, after due and timely notice thereof as required by {330-14, Code of the City of
Roanoke (1979), as amended, at which heating all parties in interest and citizens were afforded an
opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience will
result to any individual or to the public from permanently vacating, discontinuing and closing such
public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the
public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as
follows:
A 4,992 square foot unimproved portion of 22nd Street, S.E., and Yellow Mountain
Road, S.E., adjacent to property beating Official Tax No. 4060601
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the
public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is
empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the
City of Roanoke and any utility company, including, specifically, without limitation, providers to or
for the public of cable television, electricity, natural gas or telephone service, an easement for sewer
and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that
may now be located in or across such public fight-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or utilities, such right to include the
right to remove, without the payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken; such
easement or easements to terminate upon the later abandonment o fuse or permanent removal from
the above-described public right-of-way of any such municipal installation or other utility or facility
by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent,
receive all required approvals of, and record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, with such plat combining all properties which would otherwise be
landlocked by the requested closure, or otherwise disposing of the land within the right-of-way to be
vacated in a manner consistent with law, and retaining appropriate easements, together with the right
of ingress and egress over the same, for the installation and maintenance of any and all existing
2
utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that prior to receiving all required approvals of the
subdivision plat referenced in the previous paragraph, the applicant shall give to the Treasurer for the
City of Roanoke a certified check or cash in the amount of fourteen thousand nine hundred seventy-
six dollars and no cents ($14,976.00) as consideration for this action taken by City Council.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to
the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's
Office, indexing the same in the natne of the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in interest who may so request, as Grantees, and
pay such fees and charges as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where
deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within a
period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance
shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
City Clerk.
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning @ ci.roanoke.va.us
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from CHS, Inc., represented by David Helscher, attorney,
that a portion of 22"~ Street, S.E., and Yellow Mountain Road, S.E.,
adjacent to property bearing Official Tax No. 4060601, be
permanently vacated, discontinued and closed.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, September
16, 2004. Robert Manetta, chairman of the Commission, abstained from
discussion and vote due to a conflict of interest. By a vote of 6-0, the
Commission recommended that City Council approve the requested closure and
charge a price of $14,976.
Background:
The petitioner requests vacation of a 4,992 square foot portion of
unimproved right-of-way adjoining the northeast side of Official Tax No. 4060601
at Yellow Mountain Road and 22nd Street, S.E. The petitioner owns the adjoining
property.
Mr. Scholz and Mr. Williams asked how the value of the right-of-way was
determined. Staff replied that the value was based on comparable assessments
of adjoining properties. Mr. Townsend further clarified that the Department of
Real Estate Valuation provides a valuation range based on assessments and
staff uses that information upon which to make its recommendation on price.
Mr. Scholz said that the overall value of the property would increase with
the right-of-way, since it would allow them to develop it more intensely.
Staff noted that a previous alley closure adjoining C-1 properties was only
valued at $1.40 per square foot, while this right-of-way is valued at $3 per square
foot. He also informed Mr. Scholz that the right-of-way is not large enough to
qualify as a parcel.
Mr. Rife also said that if it were to be assumed that the petitioner develops
condominiums on the property, the value of that development would have to be
weighed against the current value, which is based on C-1 zoning.
Mr. Butler said that he doubted the right-of-way could sell for $14,976 in
the open market and the real estate tax return on the subsequent development of
the property would be much greater than it is at present.
Considerations:
The petitioner's property is zoned C-1, Office District, with conditions.
Properties to the west are also zoned C-1. Properties to the north and east of
the petitioner's are zoned RS-3, Residential Single-family High Density District,
and properties to the south are zoned RM-2, Residential Multifamily Medium
Density District.
The petitioner currently uses Official Tax No. 4060601 for parking. The
City owns the property to the east, which is vacant with the exception of the
Crystal Spring Water Treatment Facility. First Presbyterian Church lies to the
west and owns all of the parcels in the 2100 block of Jefferson Street, S.W.
Parcels to the south of the petitioner's property are predominantly multifamily
housing.
The property abutting this portion of Yellow Mountain Road and 22nd
Street is currently under consideration for a mixed use development. Subject to
City Council consideration and approval of this petition, a petition would be filed
to rezone Official Tax No. 4060601. The vacated right-of-way is necessary to be
combined with Official Tax No. 4060601 to increase the total lot area over 2
acres, the minimum lot size required to rezone the properly.
Current City policy is to design neighborhood streets with traffic calming
devices where necessary, while not adding or widening travel lanes, which
increase motorist's speeds. A policy (IN P1) of Vision 2001-2020 states:
"Cooperative planning on the local, regional, and state levels should
include design features that maintain or improve connectivity of streets
while maintaining neighborhood integrity and minimizing negative visual
and noise impacts."
The South Roanoke Neighborhood Plan states:
"Minimize through traffic on Avenham Avenue and Yellow Mountain
Read."
"Preserve the residential integrity of neighborhood streets."
As is consistent with Vision 2001-2020 and the South Roanoke
Neighborhood Plan, there are no plans to use the subject portion of right-of-way
for any widening of Yellow Mountain Road or 22nd Street, S.E. Vacation of the
unimproved portion of right-of-way will not preclude any streetscape
improvements, e.g. curb, gutter and sidewalk, or have any adverse impact on
pedestrian or vehicular circulation.
The area is served by public utilities. Staff received comments from
American Electric Power (AEP), The Western Virginia Water Authority and
Roanoke Gas, all of whom stated no objection to the request.
Staff received comments from Barbara Duerk, who asked that staff review
the petitioner's request and work with them to create connectivity between
greenway routes and other trails in the area. Staff received no comments in
opposition to this request.
Recommendation:
The Planning Commission, by a vote of 6-0, recommends that City
Council approve the petitioner's request, subject to the conditions listed below.
In addition, the Commission recommends that the petitioner be charged $3 per
square foot ($14,976) for the right-of-way and that closure of the right-of-way be
contingent upon payment of the charge.
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and
record the plat with the Clerk of the Circuit Court for the City of
Roanoke. Such plat shall combine all properties which would
otherwise dispose of the land within the right-of-way to be
vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way,
including the right of ingress and egress.
Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of this
ordinance for recordation to the Clerk of the Circuit Court of
Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the petitioner,
and the names of any other parties in interest who may so
CC:
request, as Grantees. The applicant shall pay such fees and
charges as are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk
of the Circuit Court of the City of Roanoke, Virginia, the
applicant shall file with the Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
Respectfully submitted,
City Planning Commission
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager
Steven J. Talevi, Assistant City Attorney
David Helscher, Attorney for the Petitioner
Right-of-Way Vacation:
Yellow Mountain Road, SE
104O9O5
1O410O4
1O5O510
1050512
1O410O3
105O6O1
1051001
1O506O8
1O51OO9
1051011
Subject Rig
4070101
4060601
D.B. 175
4070102
4O7O3O1
4O7O311
1O7O2O7
4070517
4070518
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF CHS, INC.
FOR THE VACATION OF
22~D STREET, SE, ~
YELLOW MOUNTAIN ROAD
APPLICATION FOR VACATING,
DISCONTINUING AND
CLOSING A PORTION OF
22~ STREET, SE, AND
YELLOW MOUNTAIN ROAD,
ADJACENT TO PROPERTY
BEARING OFFICIAL TAX NO.
4060601
MEMBERS OF COUNCIL:
CHS, INC., by Counsel, applies to have portions of 22nd
Street, SE, and Yellow Mountain Road, adjacent to property
bearing official Tax No. 4060601, in the City of Roanoke,
Virginia, permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.2-2006 and Section 30-
14, Code of the City of Roanoke (1979), as amended. The
portions of the streets in question are more particularly
described on the attached Exhibit A.
1. Petitioner is the only property owner who owns
land adjoining the area in question.
2. The portion of the street to be vacated is
presently a grassy area joining the street and
there are no current or future plans by the City
to widen or expand this area for street purposes.
3. The applicant has its property, which adjoins this
area under contract for sale to Westwin of
Roanoke, LLC, who intends to apply to City Council
for rezoning in order to utilize this area for a
new condominium project. In order to be able to
have the property rezoned for this project, it is
necessary that the applicant have a minimum of two
acres and this additional area will provide
Westwin with the area necessary in order to
satisfy the minimum acreage requirement.
WHEREFORE, CHS, Inc., respectfully requests that the
above described portion of 22nd Street, SE and Yellow
Mountain Road, be vacated by the City Council of the City
of Roanoke, Virginia, in accordance with Virginia Code
Section 15.2-2006 and Section 30-14, Code of the City of
Roanoke, (1979), as amended.
Respectfully submitted,
CHS, INC.
By:
Its:
~~,.~. ~L. Date: August
Brings W. Andrews
Corporate Secretary
Its Duly Authorized Officer
5, 2004
CHS, Inc.
213 S Jefferson Street, Suite 720
P. O. Box 40032
Roanoke, Virginia 24022-0032
F: \USERS \t ashley\Applications \CRS. doc
EXHIBIT A
0.1146 acres, being located at the northwesterly corner of
Yellow Mountain Road and 22nd Street, SE.
Beginning at an iron pin found on the northwesterly side of
22~d Street, SE, said point being located N. 67° 43' 00" W.
312 feet from the westerly right of way line of Jefferson
Street; thence leaving said beginning point and with the
northwesterly right of way line of 22nd Street, SE, N. 67°
43' 00" W. 71.20 feet to a point on the southerly right of
way line of Yellow Mountain Road; thence with the same N.
04° 42' 28" W. 157.36 feet to an iron pin found; thence
leaving Yellow Mountain Road and with the existing boundary
line of Tax Parcel 4060601, S. 22° 11' 45" W. 140.22 feet
to the place of BEGINNING and containing 0.1146 acres,
(4,992 square feet) and being a triangular parcel located
at the intersection of 22nu Street, SE, and Yellow Mountain
Road and more particularly shown on survey prepared by ACS
Design, dated August 4, 2004, for C.H.S., Inc., which
parcel is to be added to and combined with other property
of C.H.S., Inc., Tax Parcel 4060601, containing 1.940
acres, and also known as Block 67, Crystal Spring Land
Company.
S
ADJOINING PROPERTY OWNERS TO TAX MAP NO. 4060601:
Tax Map No. 4070103
Owner: Henderson Davis Properties, LLC
Mailing address: 1010 2n~ Street, SW, Roanoke, VA 24016
Tax Map No. 4060502
Owner: CityofRoanoke WaterDept.
Mailing address: 215 Church Avenue, SW, Room 250, Roanoke, VA 24011
Tax Map No. 4070505
Owner: Leman Dudley
Mailing address: 1710 Dawn Lane, Roanoke, VA 24018
Tax Map No. 4070201
Owner: Garland L. Bowman, II
Mailing Address; 2201 Yellow Mountain Road, SE, Roanoke, VA 24014
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
................................................. + ........................
OSTERHOUDT, PRILLAMAN, NATT
PO BOX 20487
ROANOKE VA 24018
REFERENCE: 80032395
03802696
Notice PH-St.Closing
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
3~ay of October 2004. Witness my hand and
o~,~al seal.
PUBLISHED ON: 10/01 10/08
TOTAL COST:
FILED ON:
263.12
10/13/04
The Council of the City of
Roanoke will hold a Public
1
Billing Services Repr~entative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on
an application to permanently abandon, vacate, discontinue and close, to the extent the City
has any legal interest in said public right-of-way, the following public tight-of-way:
A 4,992 square foot unimproved portion of 22nd Street, S.E., and Yellow
Mountain Road, S.E., adjacent to property beating Official Tax No. 406060 I.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on
the above date and be heard on the question. If you are a person with a disability who needs
accommodations for this public hearing, contact the City Clerk's Office, 853-2541, by
Thursday, October 14, 2004.
GIVEN under my hand this 28thday of September ,2004.
Mary F. Parker, City Clerk.
H:klqOTICES\N-CLOSE ST(YELLOWMT &12)101804 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, October 1, 2004, and once on Friday, October 8,
2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
David C. Helscher, Esquire
Osterhoudt, Prillaman, Natt, Helscher, Yost,
Maxwell & Ferguson
P.O. Box 20487
Roanoke, Virginia 24018
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Cily Clerk
September 30, 2004
File #514
Henderson Davis Properties, LLC
City of Roanoke
Mr. Leman Dudley
Mr. Garland L. Bowman, II
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of CHS, Inc., that a portion of 22nd Street and Yellow
Mountain Road, S. E., adjacent to property identified as Official Tax Nos. 4060601, be
permanently vacated, discontinued and closed.
The City Planning Commission is recommending that Council approve the street closure
and that the petitioner be charged $3.00 per square foot, or $14,976.00, for the
right-of-way. If you would like to receive a copy of the report of the City Planning
Commission, please call the City Clerk's Office at 540-853-2541.
L:\CLERK~DATA\CKEW l\Public Hearings 2004\October 2004~Attomeys and Adjoining Property Owners.doc
Interested Property Owners and/or Adjoining Property Owners
September 30, 2004
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Mary F.
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004~Attorneys and Adjoining Property Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~¢i.roanok¢.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 30, 2004
File #514
David C. Helscher, Attorney
Osterhoudt, Prillaman, Natt, Helscher,
Yost, Maxwell and Ferguson
P. O. Box 20487
Roanoke, Virginia 24018
Dear Mr. Helscher:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of CHS, Inc., that a portion of 22nd Street and Yellow
Mountain Road, S. E., adjacent to property identified as Official Tax Nos. 4060601, be
permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a report of the City Planning Commission and
a notice of public hearing. Please review the documents and if you have questions, you
may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with
regard to the City Planning Commission report should be directed to the Department of
Planning, Building and Development at 540-853-1730.
L:\CLERKXDATA\CKEW l~ublic Hearings 2004\October 2004~Attorneys and Adjoining Property Owners.doc
David C. Helscher
September 30, 2004
Page 2
It will be necessary for you, or your representative, to be present at the October 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW l~Public Hearings 2004\October 2004~Attomcys and Adjoining Property Owners.doc
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday,
September 16, 2004, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
to consider the following:
Request from CHS, Inc., represented by David Helscher, attorney, that a portion of 22nd
Street, S.E., and Yellow Mountain Road, S.E., adjacent to property bearing Official Tax
Nos. 4060601, be permanently vacated, discontinued and closed.
A copy of the application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this heating, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Planning Commission
Please prim in newspaper on Tuesday, August 31 and September 7, 2004
Please charge:
CHS, Inc.
Briggs W. Andrews
P O Box 40032
Roanoke, VA 24022-0032
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSURE REQUEST OF:
OHS,Inc. to close a portion of 22nd Street and Yellow )
Mountain Road, S.E. Ct~ CLF-~'~ ~JG)~ItIIt41:F'A~IT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
17th day of August, 2004, notices of a public hearing to be held on the 16th day of
September, 2004, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
4070103 Henderson Davis Properties, LLC
4060502
4070505
City of Roanoke City
Leman Dudley
4070201 Garland L. Bowman, II
Martha Pace Franklin
Mailinq Address
1010 2nd Street, SW
Roanoke, VA 24016
1710 Dawn Lane
Roanoke, VA 24015
2201 Yellow Mountain
Roanoke, VA 24014
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 17th day of August, 2004.
Notary Publi?
My Commission Expires: c~ 'o~ ~ -(~-~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-153 6
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #51
8riggs W. Andrews
Corporate Secretary
CHS, Inc.
P. O. Box 40032
Roanoke, Virginia 24022-0032
Dear Mr. Andrews:
I am enclosing copy of Ordinance No. 36885-101804 rezoning two parcels of land,
located on McClanahan Street and Crystal Spring Avenue, S. W., designated as
Official Tax Nos. 1040902 and 1040905, from C-1, Office District, to INPUD,
Institutional Planned Unit Development District, as set forth in the Second Amended
Petition filed in the Office of the City Clerk on September 21,2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Briggs W. Andrews
October 20, 2004
Page 2
pc:
Vogel & Cromwell, LLC, P. O. Box 18188, Roanoke, Virginia 24014
Cole Sydnor and Grayson, P. O. Box 8788, Roanoke, Virginia 24014
Crestar Bank, 919 E. Main Street, S. W., Roanoke, Virginia 24014
Mr. J. L. Strauss, P. O. Box 40032, Roanoke, Virginia 24022
First Presbyterian Church, 2101 Jefferson Street, Roanoke, Virginia 24014
Roanoke Memorial HospitaI, P.O. Box 12385, Roanoke, Virginia 24022
Mr. Frank Smith, Neighbors In South Roanoke, 3021 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
Ms. Barbara N. Duerk, Neighbors In South Roanoke, 2607 Rosalind Avenue, S.
W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Robert B. Manetta, Chair, City Planning Commission,
2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIY, GINIA,
The 18th day of October, 2004.
No. 36885-101804.
AN ORDiNANCE to amend {}36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 104, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the
City; and dispensing with the second reading of this ordinance.
WHEREAS, CHS, Inc. has made application to the Council of the City of Roanoke to have
the hereinafter described property rezoned from C- 1, Office District, to INPUD, Institutional Planned
Unit Development District;
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by {}36.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public heating on the matter, has made its recommendation to Council;
WHEREAS, a public heating was held by City Council on such application at its meeting on
October 18, 2004, after due and timely notice thereof as required by {}36.1-693, Code of the City of
Roanoke (1979), as amended, at which heating all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public heating, is of the opinion that the hereinafter described property should be
rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 104
of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner
and no other:
Those two pamels of land, designated on Sheet No. 104 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 1040902 and 1040905 be, and are hereby rezoned from C-l,
Office District, to IN-PUD, Institutional Planned Unit Development District, as set forth in the
Second Amended Petition filed in the Office of the City Clerk on September 21,2004, and that Sheet
No. 104 of the 1976 Zone Map be changed in this respect.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectural Review Board
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning @ cl.roanoke.va.us
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from CHS, Inc., that property located on
McClanahan Street and Crystal Spring Avenue, S.W.,
identified as Official Tax Nos. 1040902 and 1040905,
be rezoned from C-1, Office District, to INPUD,
Institutional Planned Unit Development District.
Planning Commission Action:
Planning Commission public hearing was held on Thursday, September
16, 2004. Because of a conflict of interest, Robert Manetta, chairman of
the Commission, abstained from discussion and vote. By a vote of 6-0,
the Commission recommended that City Council approve the requested
rezoning.
Background:
The petitioner filed a request to rezone two parcels from C-1, Office
District, to INPUD, Institutional Planned Unit Development District, on
August 5, 2004. A First Amended Petition was filed on September 14,
2004. A Second Amended Petition was filed on September 21,2004.
Consideration:
The two subject parcels occupy an approximately 2.83-acre city-block
bordered by Rosalind Avenue, McClanahan Street, Crystal Spring Avenue,
and Evans Mill Road. The surrounding zoning is C-1, Office District.
Surrounding land uses include:
Medical clinics across Rosalind Avenue to the west.
· A bank and medical clinics/medical offices across McClanahan
Street to the south.
· Medical clinics and medical laboratories across Crystal Spring
Avenue to the east.
· Railroad right-of-way and the Rivers Edge Sports Complex across
Evans Mill Road to the north.
The petition request is consistent with the following recommended
actions and statements of Vision 2001-2020, the City's Comprehensive
Plan:
· Commercial Development - Revise zoning and development
guidelines that encourage maximum use of commercial sites by
addressing setbacks and lot coverage.(ED A27)
· Revise zoning ordinance to permit small acreage, mixed-use
development.(ED A31)
Exhibit "B" - the scaled development plan with site development notes -
shows the petitioner maintaining the existing three-story, medical clinic
building at 2001 Crystal Spring Avenue and the 544-space multi-story
parking structure on the corner of Evans Mill Road and Crystal Spring
Avenue. Moreover, the plan proposes a three-story, medical clinic
building with a 45-space first floor parking garage be constructed
fronting on Rosalind Avenue.
The petitioner's application satisfies the iNPUD, Institutional Planned Unit
Development District development standards and application
requirements as set forth in Sections 36.1-398 and 36.1-399 of the
Zoning Ordinance. The scaled development plan documents that
development standards such as the maximum floor area ratio and open
space ratio are met by the petitioner. It is important to note that there is
no maximum height or minimum yard requirement which applies to the
INPUD District given the subject parcels do not abut a residential district
or residential use.
The development plan adequately addresses application requirements,
such as the location and uses of proposed and existing buildings and the
location and sizes of existing and proposed parking facilities. The plan
also illustrates and labels a pedestrian connector between the buildings
and the proposed and existing walkways around the edge of the subject
parcels except along Evans Mill Road in front of the parking garage. It
indicates the extent of landscaped portions of the site and provides for
screening around the mechanical equipment on the site. Existing site
lighting is denoted and proposed lighting is limited to pedestrian level
bollard lights or building-mounted lights that employ glare shields and
shall not exceed .5 foot-candles.
Staff believes the rezoning is an appropriate application of the INPUD,
Institutional Planned Unit Development District. It allows the petitioner to
maximize the development potential of the site by providing greater
flexibility in regard to lot coverage and building setbacks. In addition, it
allows the petitioner to create a compatible campus-development within
the block. The proposed uses of medical clinics/medical offices listed on
the development plan ensure that the uses on the site will be compatible
with the surrounding uses in the C-l, Office District. Furthermore, the
proposed height and mass of the new structure is in character with
adjacent development across Rosalind Avenue and along McClanahan
Street.
Planning Commission discussion centered on the following:
· Encouraging the petitioner to implement a streetscape design
that is pedestrian friendly.
· Requesting the petitioner use a high-quality fencing material or
masonry wall with an adequate height to ensure the proper
screening of the proposed mechanical equipment from Evans
Mill Road.
Recommendation:
By a vote of 6-0, the Commission recommends that City Council approve
the requested rezoning, given that the petition promotes a coordinated
development pattern.
Respectfully submitted,
Robert B. Manetta, Chairman
City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community
Development
Steven J. Talevi, Assistant City Attorney
Petitioner
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of two (2) pamels of land lying in the City of Roanoke,
(Lots 6-8, BLK 41 & PT 1 - 6 Crystal SP LD Co BLK 50 and New
Lot A BLK 50) bearing City of Roanoke Official Tax Nos. 1040902
and 1040905 ("Property") containing .7935 and 2.0380 acres, more
or less, from C - 1, Office District to INPUD, Institutional Planned
Unit Development District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, CHS, Inc. is the owner of the parcels having the
Official Tax No. 1040902 and 1040905 ("Carillon Parcels"). Said Parcels
are currently zoned C - 1, Office District. A map of the Property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979),
as amended, the Petitioners request that the Property be rezoned from C
- 1, Office District to INPUD, Institutional Planned Unit Development
District pursuant to the development plan submitted in conjunction with
this petition, entitled Consultants in Cardiology/CH$, Inc. Medical Office
Building Development Exhibit draw~ by Mattern & Craig, dated the 4th day
of August, 2004 and revised the 10 day of September 2004. ("the Plan")
The Petitioner believes that the rezoning of the said Property will
further the intent and purposes of the City's Zoning Ordinance and its
comprehensive plan and that it will result in the development of the vacant
parcel (Tax Map No. 1040902), thereby ensuring a strong and diversified
economic base while maintaining the character of the nearby existing
commercial and institutional activities.
Upon the completion of the rezoning, it is the intention of Carilion to
lease one parcel (Tax Map No. 1040902) for the development of a
medical office building.
Attached a s Exhibit C i s a Iist o f t he n ames, addresses, a nd t ax
numbers of the owner or owners of all lots or property immediately
adjacent to or immediately across a street or road from the Property to be
rezoned.
1
WHEREFORE, the Petitioners request that the above-described
parcel of land be rezoned as requested in accordance with the provisions
of the Zoning Ordinance.
Respectfully submitted this ~ day of September 2004.
Respectfully submitted,
CHS, Inc.
Owner:
Do~l~d E'. ~'o~on,~r're~sur~r
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
(540 224 5062)
' ~ EXHIBIT A
127 McClanahan/2001
ii,
D[VELOPMENT EXHIBIT
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
EXHIBIT C
Adjacent Properties
1050410
2101 Rosalind Ave SW
Owner: Vogel & Cromwell, LLC
P. O. Box 18188
Roanoke, Virginia 24014
1040804
201 McClanahan St., SW
Owner: Cole Sydnor and Grayson
P. O. Box 8788
Roanoke, Virginia 24014
1050501
118 McClanahan St. SW
Owner: Crestar Bank
919 E Main St
Richmond, VA 23219
1050510
2101 Crystal
Owner:
Spring Ave. SW
Strauss, J. L.
P. O. Box 40032
Roanoke, Virginia 24022
1050601
2101 Jefferson St., SW
Owner: First Presbyterian Church
2101 Jefferson St., SW
Roanoke, VA 24014
1041003
2031 Jefferson St. SW
Owner: Roanoke Hospital Association
P. O. Box 40032
Roanoke, Virginia 24022
1041004
2013 Jefferson St., SW
Owner: Roanoke Memorial Hospitals
P. O. Box 40032
Roanoke, Virginia 24022
1040401
Wiley Dr. SW
Owner: City of Roanoke
215 Church Ave SW RM 250
Roanoke, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
BRIGGS W. ANDREWS, SECRETARY C
213 S JEFFERSON STREET, SUITE 720
ROANOKE VA 24011
REFERENCE: 80123053
03802708
State of Virginia
City of Roanoke
Notice PH-Rezoning
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir inia. Sworn and subscribed before me this
~r_~ay of October 2004. Witness my hand and
o~ficial seal.
~ommi ~i ~ ~ - ~ ~r_~--~--~'*--~;_~ _~ _ _ _ .
PUBLISHED ON:
10/01 10/08
TOTAL COST:
Billing Services Repr~ntative
Authorize~-.~_ ~A- ~ (~
S i gna t u r e ~_~_~-___~_~
258.06
FILED ON: 10/13/04
....................................................
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, October 18, 2004, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from C- 1, Office
District, to INPUD, Institutional Planned Unit Development District, the following
property:
Those two parcels of land identified as Official Tax Nos. 1040902 and
1040905.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, October 14, 2004.
GIVEN under my hand this 28th day of September ., 2004.
Mary F. Parker, City Clerk.
H ~NOTICES/N-REZO- MCCLANAHAN&CRYSTA[ (CI~S) 101804 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, October 1, 2004, and once on Friday, October 8,
2004.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Briggs W. Andrews, Secretary
CHS, Inc.
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
CHS, Inc.for properties on Crystal Spring Avenue. S.W., )
Official Tax Nos. 1040905 and 1040902, from C-1 to INPUD ) AFFIDAVIT
Conditional
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
17th day of August, 2004, notices of a public hearing to be held on the 16th day of
September, 2004, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
1050410 Vogel & Cromwell, LLC
1040804 Cole Sydnor and Grayson
1050501 Crestar Bank
1050510 J.L. Strauss
1050601 First Presbyterian Church
1041003 Roanoke Memorial Hospital
1041004
1040401 City of Roanoke
Also mailed to: Frank Smith and Barbara Duerk, Neighbors
Mailing Address
P O Box 18188
Roanoke, VA 24014
P O Box 8788
Roanoke, VA 24014
919 E. Main Street
Roanoke, VA 24014
P O Box 40032
Roanoke, VA 24022
2101 Jefferson Street
Roanoke, VA 24014
P O Box 12385
Roanoke, VA 24022
Parks & Rec
in South Roanoke
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 17th day of August, 2004.
Notary Pu btCc
My Commission Expires: ,=,~-~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
September 30, 2004
File #51
Briggs W. Andrews, Secretary
CHS, Inc.
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
Dear Mr. Andrews:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on a request of CHS, Inc., that property located on McClanahan
Street and Crystal Spring Avenue, S. W., identified as Official Tax Nos. 1040902 and
1040905, be rezoned from C-1, Office District, to INPUD, Institutional Planned Unit
Development District.
For your information, I am enclosing copy of a report of the City Planning Commission and
a notice of public hearing. Please review the documents and if you have questions, you
may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with
regard to the City Planning Commission report should be directed to the Department of
Planning, Building and Development at 540-853-1730.
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004~Attomeys and Adjoining Property Owners.doc
Briggs W. Andrews
September 30.2004
Page 2
It will be necessary for you, or your representative, to be present at the October 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
,~.,,,,~ ~ ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW I ~Public Hearings 2004\October 2004~Attomeys and Adjoining Property Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: ¢lcrk~ci.roanok¢.va.us
September 30, 2004
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City C|crk
Vogel and Cromwell, LLC.
Mr. J. L. Strauss
Roanoke Memorial Hospital
Cole Sydnor and Grayson
First Presbyterian Church
City of Roanoke
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, October
18, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of CHS, Inc., that property located on McClanahan
Street and Crystal Spring Avenue, S. W., identified as Official Tax Nos. 1040902 and
1040905, be rezoned from C-1, Office District, to INPUD, Institutional Planned Unit
Development District.
The City Planning Commission is recommending that Council approve the request for
rezoning. If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
L:\CLERK~DATA\CKEW 1 \Public Hearings 2004\October 2004~Attorneys and Adjoining P~operty Owners.doc
Interested Property Owners and/or Adjoining Property Owners
September 30, 2004
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
L:\CLERK~DATA\CKEW 1 ~Public Hearings 2004\October 2004~Attorneys and Adjoining Property Owners.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 22, 2004
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of an amended petition received in the City Clerk's
Office on September 21, 2004, from CHS, Inc., requesting that two parcels of
land identified as Official Tax Nos. 1040902 and 1040905, containing .7935 and
2.0380 acres, more or less, be rezoned from C-I, Office District, to INPUD,
Institutional Planned Unit Development District, subject to certain conditions
proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
L:\CLERK~DATA\CKEW 1 \Rezonings - Street Alley Closing 04~.ugust 2004\CHS, 1nc.second amendment.doc
Robert B. Manetta
September 15, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Briggs W. Andrews, Secretary, CHS, Inc., 213 S. Jefferson Street, Suite 720,
Roanoke, Virginia 24011
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
L:\CLERK~DATA\CKEW 1 ~Rezonings - Street Alley Closing 04~August 2004\CHS, lnc.second amendment.doc
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:
Rezoning of two (2) parcels of land lying in the City of Roanoke,
(Lots 6-8, BLK 41 & PT 1 - 6 Crystal SP LD Co BLK 50 and New
Lot A BLK 50) bearing City of Roanoke Official Tax Nos. 1040902
and 1040905 ("Property") containing .7935 and 2.0380 acres, more
or less, from C - 1, Office District to INPUD, Institutional Planned
Unit Development District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, CHS, Inc. is the owner of the parcels having the
Official Tax No. 1040902 and 1040905 ("Carillon Parcels"). Said Parcels
are currently zoned C - 1, Office District. A mapofthe Propertyto be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979),
as amended, the Petitioners request that the Property be rezoned from C
- 1, Office District to INPUD, Institutional Planned Unit Development
District pursuant to the development plan submitted in conjunction with
this petition, entitled Consultants in Cardiology/CHS, Inc. Medical Office
Building Development Exhibit draw~ by Mattern & Craig, dated the 4th day
of August, 2004 and revised the 10"' day of September 2004. ("the Plan")
The Petitioner believes that the rezoning of the said Property will
further the intent and purposes of the City's Zoning Ordinance and its
comprehensive plan and that it will result in the development of the vacant
parcel (Tax Map No. 1040902), thereby ensuring a strong and diversified
economic base while maintaining the character of the nearby existing
commercial and institutional activities.
Upon the completion of the rezoning, it is the intention of Carillon to
lease one parcel (Tax Map No. 1040902) for the development of a
medical office building.
Attached a s Exhibit C i s a Iist o f t he n ames, addresses, a nd t ax
numbers of the owner or owners of all lots or property immediately
adjacent to or immediately across a street or road from the Property to be
rezoned.
WHEREFORE, the Petitioners request that the above-described
parcel of land be rezoned as requested in accordance with the provisions
of the Zoning Ordinance.
Respectfully submitted this '.~/'-day of September 2004.
Respectfully submitted,
CHS, Inc.
Owner:
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
(540 224 5062)
EXHIBIT A
127 McClanahan12001
~j
DEVELOPMENT EXHIBIT
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
EXHIBIT C
Adjacent Properties
1050410
2101 Rosalind Ave SW
Owner: Vogel & Cromwell, LLC
P. O. Box 18188
Roanoke, Virginia 24014
1040804
201 McClanahan St., SW
Owner: Cole Sydnor and Grayson
P. O. Box 8788
Roanoke, Virginia 24014
1050501
118 McClanahan St. SW
Owner: Crestar Bank
919 E Main St
Richmond, VA 23219
1050510
2101 Crystal Spring Ave. SW
Owner: Strauss, J. L.
P. O. Box 40032
Roanoke, Virginia 24022
1050601
2101 Jefferson St., SW
Owner: First Presbyterian Church
2101 Jefferson St., SW
Roanoke, VA 24014
1041003
2031 Jefferson St. SW
Owner: Roanoke Hospital Association
P. O. Box 40032
Roanoke, Virginia 24022
1041004
2013 Jefferson St., SW
Owner: Roanoke Memorial Hospitals
P. O. Box 40032
Roanoke, Virginia 24022
1040401
Wiley Dr. SW
Owner: City of Roanoke
215 Church Ave SW RM 250
Roanoke, VA 24011
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOI<E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 15, 2004
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of an amended petition received in the City Clerk's
Office on September 14, 2004, from CHS, Inc., requesting that two parcels
identified as Official Tax Nos. 1040902 and 1040905, containing .7935 and
2.0380 acres, more or less, be rezoned from C-1, Office District, to iNPUD,
Institutional Planned Unit Development District, subject to certain conditions
proffered by the petitioner.
Sincerely,
5tephanie M. Moon, CMC
Deputy City Clerk
Enclosures
N:\CKEW 1W, ezoning$ - Street Alley Closing 04~August 2004\CHS, Inc.first amendm~nt.doc
Robert B. Manetta
September 15, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Briggs W. Andrews, Secretary, CHS, Inc., 213 S. Jefferson Street, Suite 720,
Roanoke, Virginia 24011
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKEW1XRezonings - Sweet Alley Closing IM~August 2004\CHS, he.first amendment.doc
FIRST AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:
Rezoning of two (2) parcels of land lying in the City of Roanoke,
(Lots 6-8, BLK 41 & PT I - 6 Crystal SP LD Co BLK 50 and New
Lot A BLK 50) bearing City of Roanoke Official Tax Nos. 1040902
and 1040905 ("Property") containing .7935 and 2.0380 acres, more
or less, from C - 1, Office District to INPUD, Institutional Planned
Unit Development District, subject to a certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, CHS, Inc. is the owner of the parcels having the
Official Tax No. 1040902 and 1040905 ("Carillon Parcels"). Said Parcels
are currently zoned C - 1, Office District. A map of the Property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979),
as amended, the Petitioners request that the Property be rezoned from C
- 1, Office District to INPUD, Institutional Planned Unit Development
District pursuant to the development plan submitted in conjunction with
this petition, entitled Consultants in Cardiology/CHS, Inc. Medical Office
Building Development Exhibit drawn by Mattern & Craig, dated the 4th day
of August, 2004 and revised the 10th day of September 2004. ("the Plan")
The Petitioner believes that the rezoning of the said Property will
further the intent and purposes of the City's Zoning Ordinance and its
comprehensive plan and that it will result in the development of the vacant
parcel (Tax Map No. 1040902), thereby ensuring a strong and diversified
economic base while maintaining the character of the nearby existing
commercial and institutional activities.
Upon the completion of the rezoning, it is the intention of Carillon to
lease one parcel (Tax Map No. 1040902) for the development of a
medical office building.
Attached as Exhibit C is a list of the names, addresses, and tax
numbers of the owner or owners of all lots or property immediately
adjacent to or immediately across a street or road from the Property to be
rezoned.
WHEREFORE, the Petitioners request that the above-described
parcel of land be rezoned as requested in accordance with the provisions
of the Zoning Ordinance.
Respectfully submitted this ir-f/~ day of September 2004.
Respectfully submitted,
CHS, Inc.
Owner:
Briggs Wi/Andrews, Secretary
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
(540 224 5062)
~IBIT A
127 McClanahan/2001
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
EXHIBIT C
Adjacent Properties
1050410
2101 Rosalind Ave SW
Owner: Vogel & Cromwell, LLC
P. O. Box 18188
Roanoke, Virginia 24014
1040804
201 McClanahan St., SW
Owner: Cole Sydnor and Grayson
P. O. Box 8788
Roanoke, Virginia 24014
1050501
118 McClanahan St. SW
Owner: Crestar Bank
919 E Main St
Richmond, VA 23219
1050510
2101 Crystal
Owner:
Spring Ave. SW
Strauss, J. L.
P. O. Box 40032
Roanoke, Virginia 24022
1050601
2101 Jefferson St., SW
Owner: First Presbyterian Church
2101 Jefferson St., SW
Roanoke, VA 24014
1041003
2031 Jefferson St. SW
Owner: Roanoke Hospital Association
P. O. Box 40032
Roanoke, Virginia 24022
1041004
2013 Jefferson St., SW
Owner: Roanoke Memorial Hospitals
P. O. Box 40032
Roanoke, Virginia 24022
1040401
Wiley Dr. SW
Owner: City of Roanoke
215 Church Ave SW RM 250
Roanoke, VA 24011
NOTICE OF PUBLIC HEARiNG BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday,
September 16, 2004, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
to consider the following:
Request from CHS, Inc., that property located on McClanahan Street and Crystal Spring
Avenue, S.W., identified as Official Tax Nos. 1040902 and 1040905, be rezoned from C-
1, Office District, to 1NPUD, Institutional Planned United Development District, such
rezoning to be subject to certain conditions proffered by the petitioner.
A copy of the application is available for review in the Department of Planning Building
and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this heating, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Planning Commission
Please print in newspaper on Tuesday, August 31 and September 7, 2004
Please bill:
CHS, Inc.
Briggs W. Andrews
213 Jefferson Street, S.W., Suite 720
Roanoke, VA 24011
(540) 224-5062
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
August5,2004
File #51
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition received in the City Clerk's Office on
August 5, 2004, from CHS, Inc., requesting that two parcels of land located at
127 McClanahan Street and 2001 Crystal Spring Avenue, S. W., identified as
Official Tax Nos. 1040902 and 1040905, containing .7935 and 2.0380 acres,
more or less, be rezoned from C-1, Office District, to INPUD, Institutional
Planned Unit Development District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
Robert B. Manetta
August 5, 2004
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Briggs W. Andrews, Secretary, CHS, Inc., 213 S. Jefferson Street, Suite 720,
Roanoke, Virginia 24011
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Karl Cooler, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:
Rezoning of two (2) parcels of land lying in the City of Roanoke,
(Lots 6-8, BLK 41 & PT 1 - 6 Crystal SP LD Co BLK 50 and New
Lot A BLK 50) bearing City of Roanoke Official Tax Nos. 1040902
and 1040905 ("Property") containing .7935 and 2.0380 acres, more
or less, from C - 1, Office District to INPUD, Institutional Planned
Unit Development District, subject to a certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, CHS, Inc. is the owner of the parcels having the
Official Tax No. 1040902 and 1040905 ("Carillon Parcels"). Said Parcels
are currently zoned C - 1, Office District. A map of the Property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979),
as amended, the Petitioners request that the Property be rezoned from C
- 1, Office District to INPUD, Institutional Planned Unit Development
District. This rezoning will be subject to the condition proffered by the
Petitioner as shown in the attached hereto as Exhibit B, the "Plan",
entitled Consultants in Cardiology/CHS, Inc. Medical Office Building drawn
by Mattern & Craig and dated the 4th day of August, 2004.
The Petitioner believes that the rezoning of the said Property will
further the intent and purposes of the City's Zoning Ordinance and its
comprehensive plan and that it will result in the development of the vacant
parcel (Tax Map No. 1040902), thereby ensuring a strong and diversified
economic base while maintaining the neighborhood character of the
nearby existing commercial and institutional activities.
Upon the completion of the rezoning, it is the intention of Carilion to
lease one parcel (Tax Map No. 1040902) for the development of a
medical office building.
Attached as Exhibit C is a list of the names, addresses, and tax
numbers of the owner or owners of all lots or property immediately
adjacent to or immediately across a street or road from the Property to be
rezoned.
WHEREFORE, the Petitioners request that the above-described
parcel of land be rezoned as requested in accordance with the provisions
of the Zoning Ordinance.
Respectfully submitted this ~'-~' day of August, 2004.
Respectfully submitted,
CHS, Inc.
Owner:
Briggs W. I,~ndrews, Secretary
213 S. Jefferson Street, Suite 720
Roanoke, Virginia 24011
(540 224 5062)
2
Map Outptit http://gis.roanokegov.com/servlet/com.esri.esrimap. Esr...
Carillon INPUD
EXHIBIT A
1 of 1 8/3/2004 2:25 PM
127 McClanahan/2001
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
Tax Number:
EXHIBIT C
Adjacent Properties
1050410
2101 Rosalind Ave SW
Owner: Vogel & Cromwell, LLC
P. O. Box 18188
Roanoke, Virginia 24014
1040804
201 McClanahan St., SW
Owner: Cole Sydnor and Grayson
P. O. Box 8788
Roanoke, Virginia 24014
1050501
118 McClanahan St. SW
Owner: Crestar Bank
919 E Main St
Richmond, VA 23219
1050510
2101 Crystal Spring Ave. SW
Owner: Strauss, J. L.
P. O. Box 40032
Roanoke, Virginia 24022
1050601
2101 Jefferson St., SW
Owner: First Presbyterian Church
2101 Jefferson St., SW
Roanoke, VA 24014
1041003
2031 Jefferson St. SW
Owner: Roanoke Hospital Association
P. O. Box 40032
Roanoke, Virginia 24022
1041004
2013 Jefferson St., SW
Owner: Roanoke Memorial Hospitals
P. O. Box 40032
Roanoke, Virginia 24022
1040401
Wiley Dr. SW
Owner: City of Roanoke
215 Church Ave SW RM 250
Roanoke, VA 24011
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #102-379-422
Dana M. Martin
Salem District
Commonwealth Transportation Board
Al-Mart Training Consultants, LLC
2018 Electric Road, Suite 216
Roanoke, Virginia 24018
Dear Mr. Martin:
I am enclosing copy of Resolution No. 36886-101804 requesting that the
Commonwealth Transportation Board establish an enhancement project for the
Roanoke River Greenway.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Dana M. Martin
October 20, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Manager, Division of Transportation
Mark D. Jamison, City Traffic Engineer
Ms. Elizabeth Belcher, Roanoke Valley Greenway Coordinator,
P. O. Box 29800, Roanoke, Virginia 24018
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36886-101804.
A RESOLUTION requesting that the Commonwealth Transportation Board establish an
enhancement project for the Roanoke River Greenway.
WHEREAS, in accordance with the Commonwealth Transportation Board's construction
allocation procedures, it is necessary that a request by resolution be received from the local
government in order that the Virginia Department of Transportation program an enhancement project
in the City of Roanoke; and
WHEREAS, the Council of the City of Roanoke supports the completion of the construction
of a bridge across the Roanoke River for the Roanoke River Greenway from the Waste Water
Treatment Plant connecting to the Tinker Creek Greenway.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby endorses and requests that the Commonwealth Transportation Board
establish a project for the completion of the construction ora bridge across the Roanoke River for the
Roanoke River Greenway from the Waste Water Treatment Plant connecting to the Tinker Creek
Greenway, such project being more particularly described in the City Manager's letter dated
October 18, 2004, to City Council.
2. Pursuant to the Transportation Equity Act for the 21 st Century, the City hereby agrees
to pay a minimum of twenty percent (20%) of the total cost for completion of the construction of this
project, and that if the City subsequently elects to cancel this project, the City hereby agrees to
reimburse the Virginia Department of Transportation (the "Department") for the total amount of the
costs expended by the Department tkrough the date the Department is notified of such cancellation,
all of which is set forth in the City Manager's letter dated October 18, 2004, to City Council.
3. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, all necessary and appropriate agreements with the Department
providing for the programming of such project, such agreements to be in such form as is approved by
the City Attorney.
4. The City Clerk is directed to forward a copy of this resolution to the appropriate
officials at the Commonwealth Transportation Board.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #102-379-422
Dana M. Martin
Salem District
Commonwealth Transportation Board
Al-Mart Training Consultants, LLC
2018 Electric Road, Suite 216
Roanoke, Virginia 24018
Dear Mr. Martin:
I am enclosing copy of Resolution No. 36887-101804 requesting that the
Commonwealth Transportation Board establish an enhancement project for the
Dr. Martin Luther King, Jr., Memorial Bridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Dana M. Martin
October 20, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Manager, Division of Transportation
Mark D. Jamison, City Traffic Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
~o. 36887-101804.
A RESOLUTION requesting that the Commonwealth Transportation Board establish an
enhancement project for the Dr. Martin Luther King, Jr., Memorial Bridge.
WHEREAS, in accordance with the Commonwealth Transportation Board's construction
allocation procedures, it is necessary that a request by resolution be received from the local
government in order that the Virginia Department of Transportation program an enhancement project
in the City of Roanoke; and
WHEREAS, the Council of the City of Roanoke supports the memorial, educational, and
scenic enhancements to the Dr. Martin Luther King, Jr., Memorial Bridge.
THEREFORE, BE IT RESOLVED by the Council of the City o£Roanoke that:
1. The City hereby endorses and requests that the Commonwealth Transportation Board
establish a project for enhancements to the Dr. Martin Luther King, Jr., Memorial Bridge, such
project being more particularly described in the City Manager's letter dated October 18, 2004, to City
Council.
2.
Pursuant to the Transportation Equity Act for the 21 ~t Century, the City hereby agrees
to pay a minimum of twenty percent (20%) of the total cost to provide memorial, educational, and
scenic enhancements for this project, and that if the City subsequently elects to cancel this project,
the City hereby agrees to reimburse the Virginia Department of Transportation (the "Department")
for the total amount of the costs expended by the Department through the date the Department is
notified of such cancellation, all o£which is set forth in the City Manager's letter dated October 18,
2004, to City Council.
3. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, all necessary and appropriate agreements with the Department
providing for the programming of such project, such agreements to be in such form as is approved by
the City Attorney.
4. The City Clerk is directed to forward a copy of this resolution to the appropriate
officials at the Commonwealth Transportation Board.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CiTY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Public Hearing on the
Federal-Aid Highway
Transportation
Enhancement Grant Projects
Background:
The Federal Surface Transportation Program is in the process of
congressional reauthorization which is expected to continue funding for
Transportation Enhancement activities that strive to promote mobility,
protection of the human and natural environment, community
preservation, sustainability, and livability. Traditionally this program has
been funded through a requirement that state Departments of
Transportation set aside 10 percent of their Surface Transportation
Program (STP) allocation each year for transportation enhancements
activities. These activities include such things as facilities for pedestrians
and bicyclists (such as greenways) and rehabilitation of historic
transportation buildings. The Virginia Department of Transportation
(VDOT) advertised and held an applicant workshop on the TEA-21
enhancement program in Salem on July 30, 2004, at which citizens and
public officials were able to ask questions and learn more about this
program.
Honorable Mayor and Members of City Council
October 18, 2004
Page 2
Considerations:
Any group or individual may initiate enhancement proJects; however, City
Council and the Metropolitan Planning Organization must endorse the
applications prior to submittal to VDOT by the applicant by November 1,
2004. Two (2) enhancement project applications have been received and
are described in Attachments A and B.
City Council resolutions that would endorse these project applications
also require, according to VDOT, that the City of Roanoke agree to be
liable for a minimum of 20 percent of the total cost for planning and
design, right-of-way and construction of the proJect, and that, if the City
subsequently elects to cancel a project, the City agrees to reimburse
VDOT for the total amount of the costs expended by VDOT through the
date of cancellation of that project. The proJect funding summaries,
including the proposed source of the local match, is described in
Attachment C. An agreement to be executed between the City and a
project applicant will require the applicant to be fully responsible for the
matching funds as set forth in Attachment C and, if the proJect is
canceled, the agreement will also require the applicant to reimburse the
City for all amounts due VDOT.
Recommendation:
Endorse, by separate resolutions, the proJect applications which are
summarized in Attachments A and B, and agree to pay the respective
percentages of the total cost for each proJect (as described in Attachment
C) and that, if the City elects to cancel the proJect, the City would
reimburse VDOT for the total amount of costs associated with any work
completed on these proJects through the date of cancellation notice.
Also, authorize the City Manager to execute, on behalf of the City,
City/State Agreements for proJect administration, subJect to approval of
proJect applications by VDOT, and authorize the City Manager to execute,
on behalf of the City, a legally binding agreement with the project
applicants subJect to their application being approved by VDOT, requiring
each applicant to be fully responsible for its matching funds (as described
in Attachment C) as well as all other obligations undertaken by the City by
virtue of the City/State Agreement.
Respectfully submitted,
Darlene L. Burcham ~;
City Manager
Honorable Mayor and Members of City Council
October 18, 2004
Page 3
DLB/KHK/gpe
Attach ments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Kenneth H. King Jr., P.E., Manager, Division of Transportation
CM04-00179
ATTACHMENT A
Roanoke River Greenway
Applicant - City of Roanoke
In cooperation with Roanoke Valley Greenway Commission
Objective
The City of Roanoke is requesting Transportation Enhancement Funds in the amount of $759,600
for the completion of the Roanoke River Greenway Bridge connecting to Tinker Creek Graenway.
Overview
The Roanoke River Greenway will be the "backbone" of the Roanoke Valley greenway network.
This bicycle/pedestrian path will be the major west-east greenway and has always been the priority
greenway project for valley residents. The greenway will run 23 miles from Green Hill Park in
Roanoke County, through Salem, City of Roanoke, and Vinton to the Blue Ridge Parkway and
Explore Park.
Master plans for the greenway have been completed. As these plans have been developed, the
Roanoke Valley Greenway Commission has applied for funding under the Enhancement program
to assist the four localities with construction costs. To date the project has been awarded $754,000
for the western section in Salem and Roanoke County and $200,000 for the section in City of
Roanoke.
In Roanoke the greenway will be included as part of both phases of the flood reduction project.
Funding is committed on a 50/50 basis through the Army Corps of Engineers and City funds
dedicated to the project. This year the Greenway Commission has prepared an Enhancement
application requesting funds for the bridge from the Waste Water Treatment Plant to Tinker Creek
Greenway. This section is not included in the flood project and no monies ara yet committed to it.
Grant Criteria Met
As a regional project, the Roanoke River Greenway meets six of the twelve categories under which
a project may qualify, including:
1. Bicycle and pedestrian facilities;
2. Bicycle and pedestrian safety and educational activities;
3. Scenic easements and scenic or historic sites;
4. Landscaping and other scenic beautification;
5. Historic preservation;
6. Mitigation of pollution due to highway run-off and wildlife protection.
In addition the greenway scores well under most of the evaluation criteria, particularly relationship
to surface transportation, inclusion in state/regional/local plans, community involvement and
support, accessibility, public/private venture, multi-jurisdictional, environmental benefits, and
impact on economy and tourism. The project has been awarded funding five years in a row.
Cost
The application requests funds for a specific portion of the greenway, namely the bridge across
Roanoke River and connection to Tinker Creek Greenway. The application requests $397,800, to
be matched by $100,000 in ClP funds, donations and services.
Note: A copy of the complete application can be obtained from the City's Division of Transportation by
contacting: Kenneth King, Manager, at 853-5471.
ATTACHMENT B
Dr. Martin Luther King, Jr. Memorial Bridge Enhancements
Formerly the First Street Bridge
Applicant - City of Roanoke
Obiective:
The City of Roanoke is requesting Transportation Enhancement Funds in the amount of $396,720
to provide memorial, educational, and scenic enhancements to the Dr. Martin Luther King Jr.
Memorial Bridge project.
Overview
The Dr. Martin Luther King, Jr. Memorial Bridge, formally the First Street Bridge, provides a
connection over the existing Norfolk Southern railroad tracks between the historic Gainsboro
Neighborhood and Downtown Roanoke. On the south side the project connects the O. Winston
Link Linear Rail Walk to historic Henry Street on the north side in the vicinity of the Dumas Center.
This pedestrian connection from the historic Gainsboro Neighborhood into Downtown Roanoke has
historical significance. During the Civil Rights Movement black leaders traveled across the bridge
daily to sit at the local lunch counters in protest of segregation. In an effort to acknowledge their
efforts in support of Dr. King, Roanoke City Council passed a resolution to rename the First Street
Bridge in honor of Dr. King.
The vision for the enhancements is to provide a walking tour of the highlights of Dr. King's life.
This will include a designated park on the north side of the bridge adjacent to Centre Avenue. The
focal point of the park is a statue of Dr. King with observation platforms, landscaping, lighting, and
park furniture. Bronze medallions will be mounted at each end of the bridge and audio visual
stations with additional landscaping will be provided along the route.
In addition, this project is included as a part of the Roanoke Valley greenway network.
Grant Criteria Met:
As a regional project, the Dr. Martin Luther King, Jr. Memorial Bridge Enhancements meet four of
the twelve categories under which a project may qualify, including: 1. Bicycle and pedestrian facilities;
2. Bicycle and pedestrian safety and educational activities;
3. Scenic easements and scenic or historic sites; and
4. Landscaping and other scenic beautification, historic preservation.
In addition the bridge enhancements score well under most of the evaluation criteria, particularly
relationship to the pedestrian element of surface transportation, inclusion in regional/local plans,
community involvement and support, accessibility, and impact on the economy and tourism.
Cost
This application includes the costs of enhancements to the Dr. Martin Luther King Memorial Bridge
to honor Dr. King that are not currently financed by another means. The application requests
$317,376 to be matched by the City of Roanoke in the amount of $79,344 using either cash and/or
in-kind services, for a total estimated project cost of $396,720.
Note: A copy of the complete application can be obtained from the City's Division of
Transportation by contacting: Kenneth King, Manager, at 853-5471.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
................................................ + .......................
MARY PARKER
CITY OF ROANOKE - CITY CLERK
MUNICIPAL BLDG RM 456
ROANOKE VA 24011
REFERENCE: 10154151
03867742
Notice of Public Hea
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
U~__r~Vir inia. Sworn and subscribed before me this
~_~_~day of October 2004. Witness my hand and
~cial seal·
~~~~/J~ Notary P~lic
~/commi~ss~;~--~ss~__~J~_~_~
PUBLISHED ON: 10/08
NOTICE OF PUBLIC HEARING
The Council of the City Of Roanoke will hold a public hearing
on Monday, October ~8, at 7:oo. p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, fourth
floor of the NoeIc. Taylor MuniciPal Building, z~5 Church Avenue,
S.W., RQanoke, Vir~lllia, in Order'to Consider previously received
applications for fe~[etal fu,~ls made:aVailable through the Virginia
DePart Of T~nspe~atton for. transportation enhancement
prOlects in FY :,oo4-~oo5~
Applicants must subm t their Project applications to the
virginia Department of _T~?sportatfon by November ~, ~oo4, with
formal endorsement of the juflsdlctlon in which the project would
be constrUcted, · ·
More de~ail$ of the enhancementprogram are availabte in
the Transportation Division office at ~8o2 Courtland Road, N.E.,
Roanoke V rg n a phone number 853-2676;
If you are a person with a disability who needs accommodations
for this public hearing, Contact the City Clerk's Ol~ce
before Noon, Thursday, October ~4, ~oo4~
Givenundermyhandthis6thdayofOctober, zoo4.
TOTAL COST: 290.89 ·
FILED ON: 10/08/04 Ma~Parker, Ci~Clerk
Billing Services Repr~entative
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday,
October 18, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia, in order to consider previously received applications
for federal funds made available through the Virginia Department of Transportation for
transportation enhancement projects in FY 2004-2005
Applicants must submit their project applications to the Virginia Department of
Transportation by November 1, 2004, with formal endorsement of the jurisdiction in
which the project would be constructed.
More details of the enhancement program are available in the Transportation
Division office at 1802 Courtland Road, N.E., Roanoke, Virginia, phone number 853-
2676.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office (853-2541) before 12 Noon, Thursday,
October 14, 2004.
Given under my hand this 6th day of October, 2004.
Mary Parker, City Clerk
Notice to Publisher:
Please publish in the Roanoke Times on Friday, October 8, 2004.
format, not a legal ad.
Publish in box ad
Please send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Kenneth H. King, Jr., P.E., Manager Division of Transportation
Public Works Service Center
1802 Courtland Road, N.E.
Roanoke, Virginia 24012
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
October 20, 2004
File #200-424
Robert B. Manetta, Chair
and Members of the City Planning Commission
Roanoke, Virginia
Dear Chairman Manetta, Ms. Prince and Gentlemen:
I am enclosing copy of Ordinance No. 36888-101804 approving the Williamson
Road Area Plan, and amending Vision 2001 - 2020, the City's Comprehensive Plan,
to include the Williamson Road Area Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, October 18, 2004, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
Robert B. Manetta
October 20, 2004
Page 2
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven J. Talevi, Assistant City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Linda B. Plunkett, Executive Director, Williamson Road Area gusiness
Association, P.O. Box5892, Roanoke, Virginia 24012-0892
Warren G. Via, President, Williamson Road Area Business Association,
P.O. Box5892, Roanoke, Virginia 24017
Bill Tanger, Director, Roanoke Business Group, 129 Thurston Avenue, N. E.,
Roanoke, Virginia 24012
Doug Trout, President, Williamson Road Action Forum,
169 Maplelawn Avenue, N.E.,Roanoke, Virginia 24012
Ben Burch, President, Airlee Court Neighborhood Watch Association,
923 Curtis Avenue, N.W.,Roanoke, Virginia 24017
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2004.
No. 36888-101804.
AN ORDINANCE approving the Williamson Road Area Plan, and amending Vision
2001 - 2020, the City's Comprehensive Plan, to include the Williamson Road Area Plan; and
dispensing with the second reading of this ordinance by title.
WHEREAS, the Williamson Road Area Plan (the "Plan") was presented to the
Planning Commission;
WHEREAS, the Planning Commission held a public hearing on July 15, 2004, and
recommended adoption of the Plan and amending Vision 2001 - 2020, the City's
Comprehensive Plan (the "Comprehensive Plan"), to include such Plan; and
WHEREAS, in accordance with the provisions of §15.2-2204, Code of Virginia
(1950), as amended, a public hearing on the proposed Plan was held before this Council on
Monday, August 16, 2004, which proposed Plan was tabled for consideration until
October 18, 2004, at which hearing all citizens so desiring were given an opportunity to be
heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That this Council hereby approves the Williamson Road Area Plan and amends
Vision 2001- 2020, the City's Comprehensive Plan, to include the Williamson Road Area
Plan as an element thereof.
That the City Clerk is directed to forthwith transmit attested copies of this
ordinance to the City Planning Commission.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectural R e ',riew Board
Board of Zoning Appeals
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning @ ci.roanoke.va.us
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr.,Vice Mayor Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe,Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor and Members of City Council:
Subject:
Adoption of the I/l/////arnson Road
Area P/an as a component of I//s/on
200 ! -2020.
Background:
On August 16, 2004, City Council held a public hearing and considered
adoption of the Williamson Road Area Plan. City Council voted to table the
matter for the purpose of providing for additional discussion with members of
the Williamson Road Area Business Association (WRABA). The motion to table
indicated that the plan would be reconsidered no later than City Council's
regular meeting on October !8, 2004.
Following City Council's action, WRABA appointed a committee to develop
specific comments on the plan. Staff received a list of comments from the
committee on September 10, 2004. Planning staff met with committee
representatives Gene McGuire and Ed Armentrout on September 21,2004, to
discuss the comments and staff's preliminary responses.
Planning staff carefully reviewed the written and verbal comments and'
developed an itemized response. These revisions were transmitted to
City Council and shared with WRABA and WRAF leadership on or around
October 1,2004.
Planning staff met with WRABA representatives Ed Armentrout, Gene McGuire,
and Linda Plunkett on Monday, October 11,2004. Additional changes to the
proposed plan were agreed to regarding future land use designations.
Considerations:
The most notable change identified at the October 11th meeting was to broaden
the scope and application of the "Small and Medium Scale Commercial"
designation on the Future Land Use Plan on pp. 36-37. With this change, the
"General Commercial" designation is no Ioncler needed and has been deleted.
Additional wording changes were made as follows:
· (Page 14, paragraph 1): Rewording
· (Page 15, Paragraph 4): Deleted the word "necessarily"
· (Page 44, Paragraph 1): Rewording
Respectfully submitted,
R. Brian Townsend, Agent
City Planning Commission
RBT:mpf
Attachment
cc: Darlene L. 13urcham, City Manager
Rolanda Russell, Assistant City Manager
William M. Hackworth, City Attorney
Williamson Road Area Plan
Future Land Use Plan
~Legend
Single-family Residential
Single- & Two-Family Residential
Mixed Residential
Small & Medium Scale Commercial
Large Scale Commercial
Mixed-Use Redevelopment
Institutional
Entertainment Complex
Airport Development
Light Industrial/Commercial
Heavy industrial
Recreation & Open Space
Williamson Road
AREA
PLAN
ROANOKE
VIRGINIA
v s on
Planning Building & Development
Table of Contents
I nl rod uclio !1
(~ommunily I)esi~n
Residential l)evelopmenl
Ecouomic Developlilenl
~D'ansportation
Public Services and l'acililies
Quality of l,ife
Recommendations
Implementation
Appendix: Design Guidelines
1
8
16
19
23
29
33
35
60
Introduction
The Williamson Road area is located
in the northem part of Roanoke,
stretching from downtown north to the
city limits. It is made up of several
neighborhoods, but is thought of by
residents as a cohesive area because of
its clear link to the recognizable
corridor that runs its length.
1-581, the northem city limits, and
the Norfolk Southern rail line define
neighborhood edges. The area includes
the airport, the Roanoke Civic Center,
several commercial/industrial corri-
dors, and diverse residential areas. Its
6.5 square miles constitute 15% of
Roanoke's land area and nearly I4,000
persons live in the Williamson Road
area, representing 15% of the city's
population.
About Neighborhood
Plannin§
In 1985, Roanoke Vision, the City's comprehensive plan called for the preserva-
tion and enhancement of existing neighborhoods and recommended that city
policies and actions support neighborhood revitalization and preservation. A
major recommendation toward that end was to develop a plan for each neighbor-
hood. Vision 2001-2020 continues support for neighborhood-based planning for a
livable and sustainable city. This plan recommends actions that can be carried out
by citizens, the city, neighborhood organizations, and other supporting interests,
as well as policies that are used to guide future decisions. Neighborhood and area
plans are official documents that are adopted by City Council and become part of
the city's comprehensive plan.
Residents and businesses were involved in the planning process as commu-
nity stakeholders. Planning staff sponsored three workshops in spring and
summer 2003 to work with citizens to identify major neighborhood concerns.
Once a draft of the plan was completed, staff sponsored two additional work-
shops in spring 2004 to review the draft version.
Population
Characteristics
Though the number of people remained fairly constant during the 1990s, the
population diversified in terms of race. The African American population nearly
doubled and people of multiple races or of other races more than tripled.
The area has a smaller percentage of young people and a higher percentage of
seniors than the city as a whole.
1990 2000
Williamson Road Area 14,064 13,957
Roanoke 96,397 94,911
change
-0.7%
-1.5%
Williamson
Road Area Roanoke
0-17 years 18% 23%
18-34 years 31% 31%
34-65 years 30% 30%
65 years and up 21% 16%
1990 2000 % change
White 13,034 11,559 -11%
African-American 852 1,609 +89%
Other races and
Multiracial 178 789 +343%
Williamson
Roanoke
Road Area
White 11,559 83% 65,848 69%
African-American 1,609 11% 25,380 27%
Other races and 789 6% 3,683 4%
Multiracial ~
3
Census Tracts
$37,826
$37,350
$39,452
$36,125
Roanoke Tract 3 Tract 4 Tract 5
Employment Sector
Management/Professional
Service
Sales/Office
Construction/extraction/maintenance
Production/transportation/material moving
4
Ro~o~
Relative to
Roanoke's distribution
27% -1 -7 -8
17% +2 -5 -2
30% +3 +7 3
9% -2 +2 2
17% -I +4 6
Plan Elements
Discussion in this plan is organized into six major Plan Elements:
Community Design
Residential Development
Economic Development
Transportation
Public Services and Facilities
Quality of Life
The Community Design element looks at physical design features and land use
patterns. Residential Development addresses existing and new housing opportu-
nities. Economic Development deals with commercial and industrial develop-
ment in the neighborhood. The Infrastructure plan element evaluates transporta-
tion systems and utility systems such as water, sewer, and storm drainage. The
Public Services element assesses Fire/EMS, police and other city services.
Finally, the Quality of Life element addresses recreational opporttmities, environ-
mental issues, education, and community development. Each plan element
contains information about current conditions and issues.
High priority initiatives
This plan identifies the following high priority themes:
Creating a network of unique and identifiable places
Changing land use pattems to respond to emerging commercial development
pattems
Improving the appearance and fimction of streets
Improving the design of new buildings and sites
hi addilllul to thcs~ I)llOllt~ themes, tile [iflh)wlllg Iiil[~olt~tlll Is~tles wcrc
identified by part]clpa,ts m lhe Ct)l/l{lltll]ity worksh.i)~
( ode clllorc~'lllelH
I Iblaly IIllplOV¢lllt:lllS
Widcmng ol I'lanlalion Road
Sladmm Irallk plan
I raltit calnnn~
()verhcad utilities
The plan establishes a framework for future land use decisions and also identifies
areas where further detailed planning is necessary.
Development History
The Williamson Road area was settled at the same time as Roanoke, but it
developed later in the city's history. Land in the Williamson Road area remained
in the hands of just a few owners until the 1850s.
The first landowner in the area was Mark Evans, who acquired most of the
area in the mid 1700s. The area was known as "The Barrens." His land was
eventually sold by his heirs to several major property owners, including Robert
Breckinddge. Tracts generally contained 300-400 acres. By the mid-1800s, tracts
were in smaller increments from 150-250 acres. Major landowners were Edward
Watts, Elisha Betts, Lucy Carvin, and Alexander Brace. The Town of Gainsboro
was established near the intersect/on of what is now 1-581 and Orange Avenue.
Gainsboro never achieved significant settlement as a town and was later ab-
sorbed into the City of Roanoke.
By the early 1900s, tracts were being sold in even smaller parcels of under 60
acres. Still, fewer than 100 families owned land in the Williamson Road area. By
this time, major neighborhoods had been established around Roanoke's down-
town and development began to extend into streetcar suburbs like Raleigh Court
and Rugby.
Until 1912, there was no Williamson Road. What is now Tenth Street was the
only road of consequence in the ama. Residents petitioned Roanoke County for a
road that would lead to downtown. Several residents provided the funding, land,
and machinery to build the road and the state provided labon The state had to
condemn the property of the Williamson family to acquire right-of-way. Immedi-
ately following the hard-surfacing of the road, businesses and residents began to
develop along the length of Williamson Road.
Roanoke's real estate assessment records show that settlement was sparse until
the 1900s, when widespread automobile ownership made the area mom acces-
sible and tracts began to be subdivided and sold as small individual lots. Between
1920 and 1940, about 1,000 lots were developed.
The era following WWlI is when the real building boom came. Between 1940
and 1960, over 3,500 lots were developed. Postwar prosperity, housing shortages,
new mortgage lending practices, and the automobile all combined to make the
area both accessible and desirable to people seeking suburban home ownership.
Development radiated out from the intersection of Liberty Road and Williamson
Road. Most of the streets were laid out and most land was developed out by
1960, but significant residential development continued through the 1970s.
6
Commercial development has traditionally located along the Williamson Road
corridor and was mixed with residential development. Indeed, many msidentiai
structures remain along the corridor.. Williamson Road steadily converted over to
mostly commercial uses. The 1964 Development Plan for Roanoke showed that
Williamson Road was nearly all commemial. By 1970, the southern end of
Williamson Road was anchored by the Civic Center and Sears Town. To the
north, Crossroads Mall was built at the intersection of Hershberger Road in 1961.
Williamson Road became a vibrant, thriving commemial corridor lined with
businesses, each competing for attention. In the 1960s and 70s, Williamson
Road's straight lines and numerous traffic lights made it an ideal place for
cruising and drag racing. The street actually became a social center of sorts as
teens cruised up and down the road on weekends.
In the mid-1980s, Valley View Mall was built along the western side of the
area, solidifying the Williamson Road area's identity as a major regional commer-
cial center. Development in the Valley View Mall area continues and is nearing
its full development capacity in terms of vacant land.
7
Commun.i Design
Physical Layout
The physical layout of streets and lots reflects the period in which most of the
ama was developed. Following WWII, suburban development patterns were
gaining acceptance, while vestiges of traditional urban patterns remained.
Traditional patterns called for compact lots and narrow streets arranged in a
connected grid, while suburban patterns had larger lots that fronted on wide,
curving streets. However, the now-common practice of ending a street in a cul-
de-sac was not frequently used. Despite its varied development styles, the area
has a connected system of streets that provide for even distribution of traffic
along many streets. Residential lots generally range in size from 5,000-10,000
square feet.
Land Use Patterns
The neighborhoods have a diverse land use mix. Though perceived as predomi-
nantly commercial, residential uses occupy nearly half the land. The northern and
southern edges are dominated by intense commercial uses, hut between Liberty
Road and Hershberger Road, commercial development is limited to the William-
son Road corridor. Outside this corridor, residential uses are the dominant land
use. Industrial uses am concentrated along Plantation Road and Kimball Avenue.
There are few vacant parcels. Though 16% of the land area is classified as
vacant, much of it is actually used for parking in conjunction with commemial
and industrial land uses. Most other vacant pamels are individual lots scattered
around the neighborhood.
The diversity of land uses is reflected in the fact that nearly all of the city's
zoning districts are represented. Land uses generally conform to zoning patterns;
them are few places where zoning designates a different land use than that which
is on the property.
8
Existing Land Use
Airport
WILLIAMSON RD
How land is USED
Single-family
dwellings
1,156 acres
44¼%
Vacant' Multifamiry
413 acres dwerlings
16% 131 acres
5%
HERSHBERGER RD --
Land Use Key
Single family dwelling
Duplex dwelling
~i Multifamily (3 or more units)
Commercial
Industrial
Park
Religious
School/Public facility
Vacant
10th ST
9
LIBERTY RD '--
Existing Zoning
How land is ZONED
Single-family
803300/0 acres
WILLIAMSON RD
HERSHBERGER RD
Zoning Key
RS-2
RS-3
RM-1
~ RM-2
~ CN
C-1
~ C2
~ C3
W EM
~ HM
1-581
Residential Agriculture
Single-family Residential ~0~hsT
Single-family Residential
Single- and two-family Residential
Multifamily Residential
Neighborhood Commercial
Office Commercial
General Commercial
Downtown Commercial
Light Manufacturing
Heavy Manufacturing
]0
Community Design
Issues
Through the planning process, planning staff identified major issues relating to
the overall design of the community.
Need for identifiable and unique places
Commercial land use policies
Relationship between residential and commercial uses
Design of major streets
These are interrelated issues that need to be addressed in a comprehensive
approach. The commercial corridor is not an inherently bad development form.
Rather, it is the character of the development that usually takes place along it.
While many communities attack the problem by geographically limiting strips,
Roanoke's approach should be to improve the character of the development and
'"punctuate" the strip with a series of identifiable and unique places. Several such
places along Williamson Road should be targeted for development as models for
future development patterns. Whdc dUs platl idcnlifi~s m~de *tea~ alon~2 ~'illidm
['~[l'~illr!Ss t'lHillltlllll[y ~lCl~2[lhorh(~od interesls and thc ( Ily I}l f{i)alloke
Strategic Initiatives
A key symptom of strip commercial pattems is that there are few identifiable and
unique places. To address this issue, this plan identifies eleven Strategic Initia-
tives where master plans should be developed with the intent of creating (or
building on) identifiable nodes. Plans should be developed through a charette
process to produce consensus on a vision for each of the areas. Conceptual
drawings should be developed to illustrate desired development patterns, build-
ing types, and street designs. Each Strategic Initiative listed below is discussed in
more depth in the Recommendations chapter.
· Airport
· Civic Center/Stadium
Auto sales & service cluster
· Oakland School
Bmckinridge School
Crossroads Mall
Valley View/Towne Square (r..:gic, i-,&
· Plantation and Liberty i~n~all ,il',agc
Liberty Road & Williamson Road
· Whiteside Village Centers
Liberty Road at Courtland Road (.,~,~II
11
Adapting commercial
land use policies
Reg~,,lal land use and zoning policies of the 1950s and 60s solidified commer-
cial development patiems along Williamson Road. The 1964 Development Plan
for Roanoke designated the entire corridor for commercial uses. Later changes in
the nature of commercial development would work to compromise the viability
of older commercial areas.
Between 1970 to 2000, hundreds of acres of new commercial development
were created. Valley View Mall, Towne Square, Tanglewood, Route 419, and
incremental additions throughout the region all represented major shifts in
commercial development patterns. Activity moved to suburban areas near new
population centers and the scale of development also increased. As these new
commercial areas were created, demand for commercial property diminished in
older areas like Williamson Road.
Rc:e,,nal zoning policies did not respond to these changes. Continuous
expansion of the region's commercial development is not sustainable because a
given population can only support a finite amount of activity. With slow popula-
tion growth, fire ..................... - - ~
Road
Two factors indicate that a saturation point has been reached: low floor-ama
ratios and low property values. Floor area ratio is a measurement of how
intensely a property is developed. It is calculated as the ratio of building area to
land area. The C-2 zoning district allows for a floor area ratio of 5-to-1 (five
square feet of building can be built for each square foot of land). However, the
average floor area ratio for properties along Williamson Road is 0.21-to- 1, which
is only 4% of the allowable ratio. This low ratio indicates low demand for
existing commercial land. Conversely, high demand for commercial property
results in high floor area ratios because developers must maximize the use of the
land.
Depressed property values am another symptom of a saturated market for
commercial property. Property assessments show that commercial land values are
very low along the corridor - averaging around $4 per square foot. By compari-
son, land values in downtown average $16 per square foot. Low land values
along Williamson Road have resulted in chronic vacancies because values do not
justify investment or spur owners to ensure that buildings produce income.
Development tends toward very low-value buildings that are even below typical
residential per-square-foot costs. Low land values result in business sites being
dominated by asphalt instead of buildings because there is little financial incen-
tive to maximize use of the site.
12
Some of the corridor's issues relate to zoning patterns that have not responded
to radical increases in the region's supply of commercial property. During the
planning workshops, several participants felt the city should expand commercial
zoning deeper off of the Williamson Road corridor so businesses could expand to
the rear of their existing properties. This approach seems to be a logical way to
support business development in the area. However, such action would likely
aggravate the problem of a saturated market for commercial property.
This problem is not unique to Roanoke. The Urban Land Institute, recognized
as an authority on real estate and land development issues, recommends reduc-
tions in commercial zoning to encourage revitalization of commercial corridors.
The economic health and sustainability of Roanoke's business environment
depends on wise use of its scarce land resources. Improvements in long-term
commercial land values will result from limiting, rather than continuously
expanding, the supply of general commercial properties. Restricting the supply of
commercial zoning will have the long-term effect of improving the quality of
commercial development because it will encourage developers to invest more in
a given amount of land.
In the Williamson Road area (as well as citywide), Roanoke must seek
opportunities to icdii~,. ~,2ilci,,l ~(,ii~i;~ci', ifil ,'i;i~ili~ and create transitions to a
mixture of less intensive commercial types and residential uses. The following
types of land uses should be reviewed for possible transition:
Existing residential ~uildii~s LINES
Vacant [;iiil~iii,~:~ propellleh
The Future Land Use Plan (see Recommendations chapter) identifies areas
for transition to small- and medium-scale commercial activity. In addition, the
plan strongly recommends against further piecemeal expansion of general
commercial districts. Existing business types and other land uses were consid-
ered in developing the Future Land Use Plan.
While the amount of commercial land would not be significantly increased,
public policies can provide for growth by increasing the development potential of
existing commercial properties. One recommendation is to relax or eliminate
some setback requirements and abandon setback ordinances, thus allowing many
businesses to expand to the front of existing buildings. Another recommendation
is to reduce or, in some cases, eliminate parking requirements. The vast majority
of businesses provide more parking than is required. With less land devoted to
setbacks and parking, most businesses will gain ample room to expand on
existing commercial property. Reduced parking requirements would also open
up the opportunity to establish conm]aon parking lots that serve multiple busi-
nesses.
13
Residential/commercial
compatibility
Conflicts between residential and commercial uses have been a long-standing
problem along most commercial corridors. Business and residential uses can
peacefully coexist beside one anothen Many conflicts can be addressed by
-,iiii[?ty. ~,~ii~ conscientious ~d;;~il business practices ~ is~(;i-~ i i~ilg[i-il, fly,
i~dt.l~ll:ll t l~,c, There are several general strategies available for improving
relationships between business and residential uses:
Locate new buildings t~ h,wiml the front of the site, so that ~)bl~'cl~{m:lhlc
activity is physically moved away from residences.
Ensure that noise and lighting stays on the commercial site.
Make buildings attractive from all visible sides.
Buffering and screening--physical separation with green space, fencing,
and vegetation should be used to complement good site and building
design.
This plan advocates creating good relationships between diverse uses rather
than strictly separating them from one another.
Street design
Another problem common to commercial corridor development is the quality of
the street itself. Strip development typically occurs along a busy arterial street
that is designed solely to move vehicles efficiently. Them were numerous
comments in citizen workshops related to making the community more attractive
and walkable. Improving the appearance and function of major streets is a
fundamental step in cultivating a better image of commercial areas as well as the
neighborhoods that border them.
This plan advocates comprehensive improvements to key arterial streets to
improve the overall definition of the street, define access points, improve overall
appearance, and make walking and biking comfortable means of transportation.
~lccess I Io'A, ex el, Ihe file&ills [Pl ilt;ct)lllHlodatlflg bi~ vt'lc', was lc,ns dtqhlllive
Membcls t~l WRABA expressed t'Ollq~/lll abolll satcly glve*t halloo vOJtlllles and
the polential fi}~ hike lanes Io Illthlt. c ~)h:¥clu: Ilaflic h¥ le~s accntnphshed ndels
dJ{lll~2 IJlt~ cOi'lld~)r l'5ikcs cunenll), h¢~x~, lilt~ ~ighl Jo t15~.: Jilt qtlee! ~llld ~llliams~m
14
Transportation Recommendations provide general guidance for streetscape
improvements. Each street segment will need detailed study as to what actual
improvements are implemented.
It is important to note that city-sponsored improvemeots tn a right-of-way will
not necessarily make for a good street. The design and layout of privately-owned
properties and buildings are also crucial elements of an improved streetscape.
Parking Strategies
dislllCt alon~ ~'illllt[llSOil Road
Tlfis example shows new street-access
parking. Where the property line is located
near the existing pavement, the line is
relocated (dashed lines). A wide sidewalk
and parking area become part of the right-
of-way and are maintained as part of the
street.
The example above shows a parallel
"street" along which parallel or angled
parking is created. A shared parking
pocket is created between the buildings.
Parking emerged as an issue in discussions of the draft of this plan--particularly
as it relates to site development with buildings close to the front and parking to
the side and rean Parking is a crucial issue because Williamson Road, like most
commercial corridors, lacks on-street parking. Parking is typically provided on
each individual site and is often provided in the front. The cutnulative effect of
this arrangement is that the streetscape becomes dominated by asphalt rather than
buildings. In order to ensure ample spaces for customers, businesses often
oversize parking areas. Such parking areas are often undemsed and consume
limited land resources to a largely unproductive use. Strategies are needed to
adequately meet parking needs while contributing to a better urban form.
First, regulatory constraints must be removed. One barrier is the minimum
off-street parking currently required by zoning. Applying the CN (Neighborhood
,~anercial), which has no parking requirement, is one way to provide flexibil-
ity.-Providing allowances for available on-street parking is another way to
provide flexibility.
Second, slrcel d(tc parking should be encouraged as a preferred arrange-
ment. Most blocks of Williamson Road have potential for ~ n~atlng ilcw parking2
~ueas with dircd at tess )() lille drool Such i)arkm?, in:ah l'mvc parallel ot mglcd
Ilal[lll~2 which has Iht 41)pealatlt:C et oil strcd llal'killg [)tll w()tlld In)l
Involve conversion (,1 l)av¢l lallCS 1o parking A go.d ex Implc el Iris strategy, as
implemented, can bc (htmd al the Ii)tree)Vilgmia Ilan
tqaally, lwo types el shalcd Imrkmg lois should bct [ealcxl Public-access
parking lots should bc created to i)mvide ~:(tsh~lllcl parlql~g tl)l muhtpl¢ busi-
acsses Shared h)ng-lerm parking lots shn~dd hc dcvt'lo[)cd ~ls a InCallS to ino~c
ets [~loth public-act ess and Jollg tcrln emph)yee parkln~ would make more
al'Ca o[ a conmlerciaJ she available fi)) ;2 htlsiness expansl()lL ] t.lheHnore.
varying peak parkillg demands Wollld ~edt,;c thc loill lltllnhC[ ()J s)*acos nc'cdc&
d~ereby allowing land tesunices to bc used n,o~e dtictenllF
Such new parhng a~gements can be identified in several ways. A project
should be initiated to do block-by-block invento~ of oppo~nities for
st~ ed- side and shared parking. In addition, a~gements should be explored
while planning the S~ategic Initiatives.
15
.Residential Development
Williamson Road's neighborhoods are stable and its housing is generally in very
good condition. Many of the houses are brick a durable material that reduces
maintenance requirements. Neighborhoods have a good mix of housing types and
price ranges. The housing stock, along with a stable corn of home owners, makes
for an area of healthy neighborhoods. Participants in planning workshops cited
good housing conditions and high home ownership rates as important neighbor-
hood assets.
Housing styles in the Williamson Road area are probably more varied than
anywhere else in the city. The area has an eclectic mix of architectural styles,
including the American Foursquare, Craftsman Bungalow, and other Prairie-
inspired styles. Also common are Tudor Revival houses with steep, complex roof
forms. Later development included the familiar Ranch and split-level styles.
While difficult to confirm, many houses are likely from the house pattern books
by companies like Sears Roebuck which were popular in the early decades of the
20th century.
Single-family
67%
Apartment complex
17%
Duplex
7%
Mobile home
1%
Townhouse
1%
Small apartment
buildings
7%
1990 2000
Housing Units 6,979 7,068
Owner-occupied 62% 61%
Renter-occupied 38% 39%
Source: US Census
The number of housing
units increased by 89
units. The owner-
occupancy rate decreased
very slightly, but remains
well above the city rate
of 56%.
16
Residential density
Established residential density patterns generally decrease in density away from
the city's center. Zoning should generally minfome existing densities throughout
most of the neighborhoods, kTsion 2001-2020 recommends higher densities
around village centers; the Futura Land Use Plan identifies appropriate areas for
high density development such as apartments and townhouses. The Future Land
Use Plan also encourages more residential development along Williamson Road.
Housing conditions
Housing conditions have not traditionally been an issue as with other neighbor-
hoods. The Williamson Road area has not been surveyed to record housing
conditions, so the assessment of conditions is based on informal staff observa-
tions. As mentioned before, housing conditions are generally very good. How-
ever, housing in areas south of Liberty Road is showing signs of deterioration
which could accelerate if unchecked. In response, this plan recommends designa-
tion of a portion of the area as a Rehabilitation District. The Rehabilitation
District designation makes special housing programs and incentives available. It
also authorizes the City of Roanoke to implement the Rental Inspection Program.
Staffresearched census information on owner occupancy trends, age of
housing, and housing values to identify Census Tract 5 as the recormnended area
for the Rehabilitation District expansion. Census Tract 5 is comprised of the area
from 10th Street and Huntington Boulevard south to Orange Avenue.
Housing design
At the planning workshops, residents expressed concern about the design ofinfill
housing. A tool that could address this issue is the Neighborhood Design District.
This district is an overlay zoning used in traditional neighborhoods to control
design of new infill dwellings. Eligibility is based on whether the area has
"historic or unique architectural value" and whether it is in a city-designated
Rehabilitation District. The area's neighborhoods are fully developed and there
are few opportunities for residential infill development.
While the Neighborhood Design District may not be applicable throughout
the neighborhood, builders should be conscientious about design, and build
houses that are compatible with existing development. Residential Design
Guidelines are included in the Appendix. These guidelines can also be linked to
development incentives and used to guide decision-making for special zoning
requests.
17
Deep lot subdivisions
Some blocks in neighborhoods in the northern parts of the area have lots that are
very deep, creating interior spaces of vacant land. Such areas have the potential
for haphazard development as flag lots. A better approach would be for willing
owners to work together to create a coherent development pattern that would
complement and add value to existing development, such as housing clusters
fronting on narrow lanes. Zoning and street standards should discourage flag lot
development and encourage a cluster development pattern (if the properties are
developed). Such areas are ideal for development of housing clusters promoted
by Fision 2001-2020. A more preferable option is to develop the interior sections
as forested areas (see Quality of Life Chapter).
Deep lots
18
Economic Development
Commercial activity
centers
The Williamson Road area contains major centers that have regional importance
for entertainment, shopping, auto sales and service, and transportation. Valley
View is a major regional commercial center. Valley View, Towne Square, and
Crossroads contain three shopping centers and numerous big box retailers. It is
the largest concentration of retail activity in the region. Businesses tend to be part
of national and regional chains.
Williamson Road is a continuous strip commercial corridor that contains a
'd bl fR k .... ty ................
cons1 era e amount o oano e s economic actlvl .
ami Iocally-t~,~ned Iht cl}llldt)l Jl,~ls regional t-J/II,Il ItfllSll£'~ ~'l;lll~/ mdl'~khtaJ
Most industry is in the south of the area along Plantation Road and Kimball
Avenue. Many of the major industrial uses are transportation-oriented (trucking;
warehouse/transfer) or associated with the building trades. CEI, located on
Plantation Road, employs about 200 people.
Most of the major centers such as Valley View and Towne Square were
established within the last 20 years. While this new development draws from the
region, it has also drawn economic activity away from older commercial areas
like Williamson Road and Crossroads. This plan will focus on the economic
development and revitalization along the Williamson Road corridor.
Vision 2001-2020
There are two recommendations in Vision 2001-2020 that are especially appli-
cable in the Williamson Road area. First is the policy of encouraging commercial
development in appropriate places (i.e., key intersections and centers). Second is
the policy of pursuing the Village Center development form as an economic
development strategy to strengthen neighborhoods and the City's economy.
Redevelopment of underutilized commemial and industrial sites was noted by
Vision 2001-2020 as a Strategic Initiative. Several sites are underutilized and
should be considered for redevelopment.
The two most crucial areas for revitalization efforts am the Williamson Road
corridor and Crossroads Mall.
19
Williamson Road
Revitalization
The need for physical revitalization along Williamson Road has long been
recognized. The Williamson Road Area Business Association has commissioned
several planning effurts to encourage economic development, including the
Urban Design Catalog and the Williamson Road Corridor Plan. The Urban
Design Catalog recommended streetscape and building/site design improve-
ments. The l~lliamson Road Corridor Plan recommended streetscape improve-
ments and redevelopment of target areas. In 1995, a Virginia Tech Landscape
Architecture studio developed conceptual plans for improvements along the
corridor. None of the previous plans were adopted by City Council. Few recom-
mendations have been widely implemented Iho,~h iiiIi;~ ;~lllt IHIq: IIIlllll}~ t IIIt~lHS
Investment in public infrastructure can spur revitalization, but meaningful
changes in the landscape of the Williamson Road corridor will also require major
private investment. Changes in buildings and site development pattems are
essential to transforming the corridor into a place that reflects the economic
context of today and the future. A new urban form that meets today's economic
and commercial needs must be identified and implemented. This plan recom-
mends the following strategies:
· Change land use and site design patterns.
Expand cooperative marketing and business promotion.
Improve street function and appearance.
Land Use Patterns & Commercial Design
The first strategy--land use and site development pattems is implemented, in
part, by the Future Land Use Plan and corresponding zoning patterns. The
Future Land Use Plan attempts to create identifiable places along the corridor,
encourage efficient use of land, and promote high quality development. Zoning
patterns that implement the Future Land Use Plan will have limited effect in the
short term. Existing uses and buildings are indefinitely grandfathered, so changes
due to zoning tend to take place over the long term.
Shorter term change must come from action by private landowners with a
commitment to the long-term health of the corridor. Io address building and site
development, this plan includes voluntary Commercial Design Guidelines for
building and site development. These guidelines are intended to complement
zoning regulations. This plan recommends grants or tax incentives to offset a
portion of site or building improvements that implement the Commercial Design
Guidelines.
20
Coordinated Marketing
Since its inception, the Williamson Road Area Business Association has worked
to market the area. Coordinated advertising pools the resources of many and is a
solid strategy for attracting customers (and new businesses) to the corridor. Such
efforts should be continued and expanded.
Streetscape improvements
The appearance and function of Williamson Road are crucial to future economic
development. Limited sidewalk improvements have been made in the ama just
north of Orange Avenue. The segment of Williamson Road near Bmckinridge
School had a raised center median installed in Spring 2004. Recormnended
streetscape improvements for Williamson Road are contained in the Transporta-
tion Recommendations.
The 14/t'lliamson Road Corridor Plan presented several concepts that merit
further consideration. First is the recommendation to create front parking areas
that mimic the fimction ora local access street. These parking areas should be
considered as an intermediate step for existing buildings set back 50 feet or more
from the right-of-way.
Second is the idea for larger street identification signs in nodes ~md Ktcntllica
lion 0)1 ii1:11()1 slgnah/cd illlel'st::~;taHis These would work to identify nodes and
establish landmarks along the corridor.
Special Service District
The Williamson Road Corridor is designated as a Special Service District.
Owners in the district pay an additional $0.10 per $100 of real estate valuation.
This assessment yielded approximately $64,000 in 2003-04. These hinds are
passed along to the Williamson Road Ama Business Association. This funding
covers a portion of staff and administrative expenses and also funds some
projects.
On a national level, special service districts have traditionally been used for
fimding infrastructure improvements that are targeted in a specific area. t 'reTCh!
le'~cntles ;itc tlllabJe |0 fired inJ~asJlllcttnc pl'oJetls though thc revem~c has
enabled fillldlllg ol lJJanlling all(t consnJ[ln~ ca)sis J()l IIIIi[ISlFLILILli'C iiitj)fo¥c-
ments An increase in the special service district rote would need demonstrated
support from the business community, which may come through clear links to
specific benefits.
l}nsiness itlld Jlcighborl]ood ()lgaltlZatlOl/S should be actixc m purr hasin~.
~II~IIc~2K~}JI~( [o¢~tlcd pl(~)pelllcs l()) q:q:i)lll)nlic dcxcJ()l>lllC(ll dr/il [leighborbood
[l!e~,cl'vall,,)ll [ and ]ll~Cl/lories could hc tlsed h) dc~ clop shared parking, establish
21
Crossroads Malt
Revitalization
Built in 1961, Crossroads is an aging shopping mall that still has some viable
uses, but suffers from vacancies. Its viability for retail seems marginal and office
uses have begun to occupy the building.
The large site has potential for a mixture of high density residential, commer-
cial, and even some low-intensity industrial uses. Large expanses of undemsed
parking could be developed as buildings around the perimeters of the site, with
new streets developed on the interior for access.
Reseamh reveals that there were numerous malls built arotmd the United
States similar in style and function of Crossroads. It is no coincidence that many
were actually called "Crossroads" because they tended to locate at major inter-
sections. Many have declined over the years and are now undergoing redevelop-
ment or revitalization. Some strategies suggest that redevelopment start from the
outside and work inward until replacement of the original building becomes
viable (Eastgate Mall in Chattanooga, TN). Other strategies include a total
redevelopment of the site (Crossroads Mall, Boulder, CO). Still others simply
rework the business mix and scale so it responds to the consumer market (Cross-
roads Mall, Seattle, WA).
While the owner (and tenants) have the greatest stake in redevelopment, a
successful strategy should be developed with the involvement of neighborhood
groups, business groups, and the City of Roanoke, who also have interest in the
success of this important site.
Industrial
Redevelopment
Vision 2001-2020 identified the area between Plantation and Hollins Roads north
of Liberty Road as a future industrial development opportunity area. While the
area has many active industrial uses, much of the land is tmdemsed. In addition,
residential uses persist within industrial districts. Past policies to increase
industrial land have been to simply rezone residential areas and allow economic
forces to gradually convert areas over to industrial uses. However, time has
proven this approach to be detrimental for both residential and industrial devel-
opment. Residential uses that persist endure a low quality of life because of
adjacent industrial uses. Residential lot platting patterns and diverse ownership
result in aw~vard industrial development pattems and a lack of land that can be
cohesively developed. When a decision is made to convert to industhal uses, the
city should pursue proactive and comprehensive strategies to make the transition
quickly and equitably. Accordingly, this plan recommends that the city designate
these industrial districts as a Redevelopment Area.
22
ansportation
Street System
The Williamson Road area has transportation corridors that are important not just
to the immediate area, but to the city and the region. Major streets create a
transportation framework. Within this framework, there is a complex system of
smaller streets that provide access to residences and businesses.
Orange Avenue, Hershberger Road, and Peters Creek Road are major east-
west routes that mn through the planning area. Major north-south routes include
1-581, Williamson Road, Airport Road, and Plantation Road. Valley View
Boulevard runs from the interchange at 1-581 north to the airport. This arterial's
main function is to provide access to Valley View Mall, but also provides access
to the airport and to shopping centers in the Crossroads area. In general, few
arterial streets have traffic levels that exceed their capacities. However, some
intersections are heavily congested.
1-581 and the Norfolk Southern rail line are major transportation corridors
that define the east and west edges of the area. These edges also fimction as
barriers that create broader access and circulation issues for this part of the city.
Plantation Road (south of Liberty Road) is an industrial corridor. Industrial
uses appear to have developed along the rail line to take advantage of rail siding.
However, few industries seem to actually use rail access in their operations.
Tenth Street, Liberty Road, and Airport Road are minor arterial streets.
These streets tend to lack pedestrian accommodations and are priorities for
sidewalk construction. Tenth Street is slated for improvements that will include
turning lanes in selected locations, bike lanes, trees, and sidewalks.
Local and collector streets provide connectivity throughout the neighbor-
hood. The street system is neither distinctly suburban nor urban, but a hybrid of
the two. While them are few of the cul-de-sacs that typify suburban street
systems, many streets end without connecting to arterial or collector streets. Still,
streets are arranged in a loose version of the urban grid. Because of existing
development, there are few, if any, opportunities for connecting streets without
removing viable buildings. To help with wayfinding and make the street system
more functional, this plan calls for formalizing some of the neighborhood
collector streets such as Oakland Boulevard and Preston Road by striping
parking lanes, installing trees, and installing sidewalk/curb where needed.
23
Transportation Planning
Many transportation corridors in the area are important to the city and the region.
Transportation planning should focus on the following principles:
Encouraging smooth traffic flows at appropriate speeds that support livabil-
ity and commeme
Maintaining a connected system that evenly distributes local traffic among
many local streets
Increasing capacity by improving intersection operations rather than by
street widening
Considering appearance and relationship to adjoining land uses
Reducing the number of traffic signals where warranted
The Transportation recommendations outline proposed transportation im-
provements for arterial and collector streets.
Civic Center & Stadium/
Amphitheater Traffic
At the writing of this plan, the furore of the stadium/amphitheater north of
Orange Avenue is uncertain. If constructed on this site, it would combine with
the Civic Center to create a major regional entertainment complex, which could
create periodic traffic congestion particularly when major events are held
simultaneously at both facilities. In response, the City of Roanoke commissioned
the Roanoke Civic Center and Stadium/Amphitheater Traffic' Management Plan
by HSMM, Inc. and Wilbur Smith Associates (October 2002) to assess how
traffic will be coordinated. The plan recommends management strategies rather
than major investment in street widening. Such an approach is appropriate given
that high demands will occur only periodically. Likewise, parking demand will
be accommodated with new lots next to the stadium/amphitheater and shared
facilities with the Civic Center. In addition, shuttles will allow the excess capac-
ity of downtown parking garages and lots to be tapped as evening demands are
lower.
Public Transit
Access to transit is very good. Valley Metro has regular routes throughout the
neighborhood along arterial streets. Most areas are within 1/4 mile of a transit
route and all of the area is within 1/2 mile (see map). As nodes are developed,
public transportation routes should reinforce them as points for accessing public
transportation. Bus shelters should be located in each designated node.
24
Pedestrian accessibility
Most residential streets lack sidewalks because they developed afirer WWII.
Land developers discontinued the once-customary practice of installing side-
walks in neighborhoods as they developed. Cost would prohibit constmction of
sidewalks throughout the ama, so priorities should be identified for new con-
strucfion. Priority should be on ensuring that all arterial and collector streets as
well as village centers and areas near schools have sidewalks and curbs. Liberty
Road, Tenth Street, and Hershberger Road should be priorities for a complete
sidewalk system. Safe crossings along Williamson, Hershberger, and Orange are
needed.
Greenways and
Bikeways
The Roanoke Valley Conceptual Greenway Plan identified gmenway routes
along all the major arterial streets in the area. The plan also identifies greenway
routes along the Lick Run and Tinker Creek corridors. The Lick Run Greenway,
which runs from Valley View to Downtown, is expected to be completed in 2004.
Conceptual plans for the Tinker Creek and the Carvin's Creek greenways mn
through the northeastem edge of the area. The l~nker Creek Conceptual Master
Plan developed by Virginia Tech students and the Roanoke Valley Greenway
Commission identified alternatives for greenway alignment along Tinker Creek.
The plan also included a new park south of Palmer Road. This park would serve
as a destination along the greenway as well as being an asset to the adjacent
neighborhood.
Greenway plans show a connection between Valley View Mall and Oakland
Boulevard. Completing this connection would have multiple benefits. First, it
would improve neighborhood access to the greenway system. Second, it would
help address the limited pedestrian/bike connections to the mall. Finally, it would
establish a connection to the Tinker Creek Greenway via Oakland Boulevard.
Oakland Boulevard is not currently identified in the Roanoke Valley Concep-
tual Greenway Plan. This on-street connection would connect the Lick Run and
Tinker Creek greenways as well as provide access to Preston Park, two schools,
and the library. This connection should be added to the regional plan as an on-
street greenway.
The Roanoke Valley Regional Bikeway Plan designates a number of routes
through the neighborhood along arterial streets. The plan also designates parallel
north-south routes on Oakland Boulevard and west of Williamson Road. The
area has no designated bike lanes. Greenway routes shown on the map aisc serve
as bike routes.
Designated on-street greenway routes should be evaluated for pedestrian/
bike accommodations. Such ]'t~ules ,hould ha,,c lealUl't'-; appiopli~tc [i)r an urban
slrcel and COllSldcred
25
Street Framework
Street Network
~ Major arterials
Minor aderials
Collectors
~ Local Access
26
Transit Coverage
N Transit Routes
Transit coverage
Within '1/4 mile of transit route
Within 1/2 mile of transit route
27
Greenways
Bikeways
Tinker Creek
Greenway
f
Lick Run Greenway
Legend:
~lll~Greenway Trails
~I~,~ On-Street Connections
Bikeways
28
Public Services & "'"
P aCllltleS
Public SaCety
Fire/EMS Station #2 is located on 55 Noble Avenue. It houses an aerial ladder
track, a fire pumper track, and an ambulance. It also serves as the office for the
Cormnand Battalion Chief. Station #10 is located at the Roanoke Regional
Airport and provides response at the airport and to the northern parts of the city.
In addition to three airport rescue tracks, it houses a fire pumper, a tanker, and an
ambulance that serve the surrounding area. This station also includes the regional
Hazardous Materials unit.
As part of Roanoke's Fire/EMS plan, a new station will be located along the
northern Williamson Road cotridon Idc~dly ~hh I:~ dll ~ ~ ouk:l r~-placc ~ non
tdenldied *md c{,nsfdc~cd as ltlltift.' Iocat~m~, li}t IJlP. fat iJl[}/ Some equipment
will relocated from the Airport station to this new facility. Station #2 will remain
in its current location.
The police department has a satellite office on Williamson Road in the Civic
Mall building.
Schools
The Williatnson Road Area has five elementary schools and one middle school:
HuffLane Micro Village Magnet Elementary
Round Hill Montessori Magnet Intermediate
· Monterey Elementary
· Oakland Intermediate School
Preston Park Primary School
James Bmckinridge Middle School
Students in the Williamson Road Area attend William Fleming High School.
Libraries
The area is served by the Williamson Road branch library located near
Breckinridge Middle School. There was considerable discussion during the
planning workshops about the library. Many cited the library as a major neighbor-
hood asset and report that it is heavily used. Library patrons and employees
reported that students, particularly those who attend Breckinridge, tend to go to
the library after school. While some students go for traditional uses such as study,
reading, or research, others use it as a gathering place. The role of this library
seems to be expanding and it should be able to respond to such changes by
ensuring that space and staffing are provided.
The library system will develop a strategic plan during 2004. This strategic
planning process is the most appropriate fomm for assessing needs and racom-
mending the appropriate resources to respond to those needs. &t the planmn~
workshops. I'c"*idcql[',; ~llld [~[tSlllCSS III!~hTM5 uo[cd d~al die hbrar¥ ~s hea¥ily used
alld expressed a stl~.Hlg desire to ~,cc [Jl~ JHIlJthllg C~l)itlldCd It~ ilccOUUllodatq'
existing and li~tmc demands
29
Utilities
The entire area is served by public water, sewer, gas, telephone, and cable. Fiber
optic coverage is very good; the only apparent gaps in service are along a small
portion of Hershberger Road and a segment of Plantation Road.
Power, cable, and phone utilities are generally located above ground except
in mom recently-developed neighborhoods. Overhead utilities contribute to the
visual clutter along streets and this problem is acute along the Williamson Road
corridon During the planning workshops, residents and the business community
strongly advocated relocation of utilities underground. While planning staff also
advocates underground relocation, past discussions with AEP have led to the
conclusion that plait in~2 lhcm :ill tlmtt,i e~-m~d ,I ~.1{ t: is a cost-prohibitive
proposition, even when done in conjunction with a street project. As pan of the
Williamson Road Comdor Plan, Hill Studio obtained an estimate of $14 million
for relocating utilities underground along the corridon PJalllllll~2 Jill ItqOCilll~.~ll OJ
ullhlic:, tllld~.'[~21OIHId *~[ll~lll~ ;I high 111,~}I~1~ I1~1 WRAI~A AEP has indicated
that it is unwilling to relocate utilities unless the City pays the expense.
Notwithstanding past conclusions that underground utilities are too expensive,
some believe an independent study of the issue is warranted. Accordingly, this
plan recommends independent study of strategies to reduce the impact of over-
head utilities, iHt[tldltlg t:lmst~lidall~}u s{ iq:Clltllg ~llld tHitl~'rt2lotlllditt[2
Other strategies besides underground relocation can reduce the visual impact
of overhead utilities. Relocation to the rear of the properties is one option that is
less costly and is effective at reducing visual impact along the street. Another
strategy is to require service feeds to be located underground. Much of the clutter
is caused by individual service feeds between poles and customers' meters. The
new zoning ordinance proposes to require underground service feeds for all new
development. A third strategy is to plant street trees. While trees do not remove
or relocate lines, they are effective in masking transmission lines and poles.
Locations and species should be carefully considered to ensure effective screen-
ing, while avoiding interference with utilities that would eventually require
significant pruning.
Code enforcement
Code enfomement was cited as a priority issue, particularly junk storage and
inoperative vehicles. Them was also considerable discussion about abandoned
business buildings that have blighting influences. Code enforcement functions
are undergoing continuous improvement with better strategies, staffing levels,
and strengthened ordinances. Housing maintenance may become an issue in the
southem part of the neighborhood. Designation as a Rehabilitation District
would allow expansion of the Rental Inspection Program into the ama.
3O
Solid Waste
Management
Roanoke's Department of Solid Waste Management indicates there is a citywide
problem with residents failing to remove trash containers from the street alter
collection. City code requires that containers be placed at the curb no earlier than
7:00 PM the day before collection and must be removed by 7:00 PM the day of
collection. Complying with this law is important to maintaining neighborhood
appearance.
Automated refuse collection and recycling collection are provided on-street
throughout the neighborhood. No issues with solid waste management were cited
by residents.
Roanoke's Department of Solid Waste Management has identified the need to
begin the transition to automated collection of litter receptacles. Most collection
is now performed with automated equipment, so there will be a need to replace
refuse containers with those which are capable of being collected with automated
equipment.
Stormwater
Management
The Williamson Road area has suffered from chronic storm drainage problems.
Research reveals that a remarkable 62% of the Williamson Road corridor is
impervious surface (44% asphalt and 18% buildings). In most cases, drainage
from impervious areas (typically parking lots) is not retained and flows quickly
off individual sites. A project in the mid-1980s invested $10 million in storm
drainage improvements along the southern part of the corridor. Despite this major
investment, storm drainage problems persist in southern areas of Williamson
Road.
Traditional engineering approaches fall short of solving the problem because
new impervious surfaces continue to be created. In addition to addressing the
capacity of storm drainage systems, it is crucial that the "upstream" part of the
problem be addressed. Stormwater management regulations typically do not
require controls when small lots are developed incrementally. The result is that
new impervious surfaces are created without stormwater controls.
City and regional policies must limit impervious surfaces, encourage conver-
sion of existing impervious surfaces to green space, and encourage tree planting.
Policies should also set standards for the quality of runoff to reduce pollutants
entering water courses. Additionally, policies should focus on infiltration systems
that encourage stormwater to filtrate into groundwaten
31
A number of innovative strategies to address the amount and quality of
stormwater runoffare available. Products like porous pavement and gross pavers
allow stormwater to soak directly into the ground. Infiltration basins create areas
that both filter and control mnoffand can even become urban wildlife habitats.
Rather than simply increasing stormwater drainage capacity, Roanoke should
explore innovative techniques that promote sustainable and environmentally
sound solutions for stormwater management.
Federal and state mandates are now requiring the City of Roanoke to manage
the qualiiy of stormwater runoff. The Virginia Pollution Discharge Elimination
System (VPDES), and its federal counterpart (NPDES), require Roanoke to
develop a five-year plan to improve the quality of water runoff through a combi-
nation of education, inspection, prevention and city policies. This program will
ultimately result in a comprehensive stormwater quality management program
that includes strengthened development regulations.
32
QualiD of Life
Parks and Recreation
There are three parks in the area. Neighborhood parks range from two to ten
acres and are intended to serve as the recreational and social fbcus of the neigh-
borhood. Bowman Park, located on Meadow Street, is a 2-acre park that features
new playground equipment. Preston Park is a 10-acre park located along Winsloe
Drive and Preston Avenue. It is a major park with baseball fields, tennis courts,
and basketball courts. Huff Lane Park has sofirball fields and playground equip-
ment. Monterey School has a playground and park areas -- including a great hill
for winter sledding.
The Parks and Recreation department operates a fitness center at
Breckinridge Middle School, which is available to residents for a nominal fee.
There are two mini-parks in the study area. Williamson Road's mini parks are
largely decorative and are not usable for recreational purposes. They are intended
to provide passive green space. Andrews Park is located on Williamson Road
between Hershberger Road and Curtis Avenue. Gateway Park is located on the
comer of Orange Avenue and Williamson Road. It showcases three flags: the
City of Roanoke, State of Virginia, and United States.
Most of the area has access to a park within one-half mile. The residential
areas in the southeastern part of the area are underserved by parks. Bowman Park
is fairly close, but practically inaccessible because children have to cross Will-
lamson Road. A small pocket park is therefore needed in the Liberty Road area
between Williamson and Plantation Roads.
Historic Resources
Though the Williamson Road area is a relatively newly-developed part of
Roanoke, there are notable amhitectural/historic resources, including Huntingdon
(c. 1820) and the Harshbarger house (c. 1800; located in Roanoke County just
north of the city limits). Both houses are listed on the National Register of
Historic Places and the Virginia Landmarks Register.
Older neighborhoods appear to contain "pattern book" houses that were
popular in the 1920s and 1930s. Pattern books were catalogs of house plans that
could be ordered and constructed on site. Sears Roebuck and Aladdin were the
most popular purveyors of kit houses. Many of the Foursquare brick houses
found in the neighborhood were likely from pattem books (or were inspired by
plans from pattern books). A notable architectural type found in the Williamson
Road area is the "Cotswold Cottage," a Tudor Revival style that was also fea-
tured in pattem books.
Helen Prillaman's A Place Apart (1982) provides a detailed history of the
northern part of Roanoke from the late 1600s through the 20th century.
33
Community Involvement
Environmental
Resources
The Williamson Road area has three active community groups. The Williamson
Road Action Forum was formed in 1980 and has been a very active group
representing primarily the residential interests. The Williamson Road Area
Business Association formed in 1981 to represent the business community. The
organization has a full-time executive director. Its activities are funded by a
special service disthct which assesses an additional tax on real estate along the
corridor. The Airlee Court Neighborhood Watch Association represents a
residential area north of Hershberger and b~th s~d~s ofWilliamson. ! ~)~ mod m
members of Roanoke Neighborhood Advocates.
Few, if any, undisturbed natural spaces remain in the area. Tinker Creek runs
through the northeastern comer of the area. This resource should be protected by
limiting development in its floodway. The Tinker Creek Greenway, when
developed, will provide access along this waterway. The greenway should
promote preservation of this stream.
Runoff from the area enters both Lick Run and Tinker Creek. Policies should
promote improvements to the water quality of these streams by controlling
stormwater quality and volume. Vegetated buffers should be established (or
maintained) along these streams to filter runoff before it enters the waterway.
Increasing tree canopy coverage is crucial in the urban environment. Policies
and programs recommended by the Urban Forestry Plan should be implemented
to reflect the City's goal of increasing tree canopy coverage to at least 40% by
2013. Increases should come from both City tree planting in parks and along
streets as well as on private properties.
Opportunities abound for adding to the neighborhood tree canopy. Open space
areas created in the deep lot residential blocks discussed in the Residential
Development chapter could create 80-100 acres of new forested areas. In
addition to the benefits of adding more trees to the neighborhood, such natural
areas would add value to the properties and would require less maintenance than
the current turf grass. Roanoke's urban forestry staff should work with neighbor-
hood groups to introduce this idea to property owners and provide teclmical
assistance on planting strategies. In addition, open areas along 1-581 and within
access ramps have the potential for adding many new acres of forested area.
34
Recommendations
Structure of
Recommendations
Recommendations are presented in the following compooents:
Future Land Use Plan
Community Design
· Policies
· Actions
· Strategic Initiatives
Residential Development
· Policies
· Actions
Economic Development
· Policies
· Actions
Transportation
· Policies
· Actions
· Transportation Improvements
· Street Design
Public Services and Facilities
· Policies
· Actions
Quality of Life
· Policies
· Actions
The Future Land Use Plan on the following page is the most important
recommendation of this plan. It specifies how future development should take
place. A description of each development pattern is included.
Other recommendations are organized by their respective Plan Elements
(Community Design, Residential Development, etc.). Recommendations take the
form of either policies or actions. Policies are principles or ways of doing things
that guide future decisions. Generally, policies tend to be ongoing. Actions are
projects or tasks that can be completed and have a definite end.
35
Future Land Use Plan
Legend
Single-family Residential
Single- & Two-Family Residential
Mixed Residential
Small & Medium Scale Commercial
Large Scale Commercial
~ Mixed-Use Redevelopment
~ Institutional
Entertainment Complex
Airport Development
Light industrial/Commercial |
Heavy Industrial
Recreation & Open Space
I his change expm~ds thc ~cope and
applicalion of ;mall and meditlln
scale COml/telcml al~d deletes II1~
chan~es to I,utm~ I and I J~e Map
Development Patterns: The following development patterns correspond to the
Future Land Use Plan. Zoning should reinforce and encourage the
development patterns identified by the Future Land Use map. The following
general development patterns are identified:
Single-family Residential: established to reinforce existing neighborhoods
of single-family dwellings. Minimum lot sizes will range from 5,000 to
7,000 square feet, based on existing lot pattems. New development will be
in the form of new houses on existing lots scattered throughout the area.
Single & Two-family Residential Mir: primarily for single-family dwell-
hags, but two-family dwellings will be interspersed throughout the neighbor-
hood, especially on comer lots where mom on-street parking is available
due to side street frontage. Duplexes should take on the form and appear-
ance of single-family dwellings.
Mixed Residential: encourages a mix of dwelling types. This pattern is
mapped in areas with an existing mix of dwelling types and near identifi-
able nodes. New multifamily dwellings should be integrated into the
neighborhood development patterns, rather than isolated into complexes.
Small and Medium Scale Commercial: used in village centers or lengths
of a corridor where commercial uses serve surrounding neighborhoods, but
also have some uses that draw fi'om ~eg~oua~l markets. This pattern will
encourage vertical and lateral mixing of business types in small scale
buildings 24 stories in height. Typical uses are retail, services, offices, and
restaurants. Smaller scales and the nature of uses makes these areas ideal
for mixing in residential uses, especially on upper floors. Such areas si,mid
be designated ¢¢lth ueighbolhood couuncrt~al ~:-': ' ~ .....
...................... ~,~ .............................. ~, otticc-res~dential, and
genera[ conln/ercia[ zOlllllg disllicls as appropriate for the context, scale,
and existing lan~l~lse pattem.
37
I acee~cale ¢ ~,omercial: encompasses Valley View Mall, Towne Square
Shopping Center, md hmm~d p~m~on~ ol Wtlh~m~,m R.~d. Co~ercial
development within this pa~em has <~ ~cgi(mal :anl ~LI~E-Icgitm~ll markcl
sc(, m~c Re~il ~eas should be well-connoted to one ~other to create a
cohesive centen Access to s~o~ding neighborhoods m~t be balanced
wkh the need to avoid spillover impacts. Regional commercial areas should
primarily be designated with large scale co~ercial zoning, but may
contain limited a~as with general co~ercial districts.
Mixed-use redevelopment: This pattern is applied to the Crossroads Mall
site to encourage redevelopment with a variety of uses. A planned unit
development zoning would be most appropriate as it would permit a broad
range of uses organized in a master planned context.
Entertainment/sports complex: encompasses the Roanoke Civic Center
and surrounding areas. Land uses in this area should complement this major
civic facility. Special attention must be given to traffic and parking manage-
ment while improving overall conditions. This complex must be well-
connected to downtown to encourage use of downtown parking structures
and encourage commercial activity in downtown before and after events.
Light industry/commercial: designates appropriate sites for light industrial
and commercial uses. This pattern is used in the areas along Plantation Road
and Kimball Avenue, where land uses tend to have characteristics of both
commemial and industrial uses, such as contracting businesses and flex
office-warehouses.
Industrial: designates appropriate sites for either light or heavy industrial
uses. The pattern is mapped in the limited places where them is separation
from established residential use~ specifically, between Plantation Road
and the rail line.
38
Airport Development: encourages uses that relate to or benefit from close
proximity to the airport. Developable land near the airpor~ is a severely
limited resource. Properties along Thirlane Road should be considered for
future conversion to airport-related uses.
o Institutional: designates areas for assembly and public uses. Typical uses
include schools, places of worship, community centers, and meeting halls.
o Open Space/Recreation: designates parks and passive open spaces. Also
includes cemeteries.
39
Community Design
Policies
Neighborhood form: Neighborhoods are the basic building block of urban
form. The Williamson Road area will be a grouping of neighborhoods that
integrate a diversity of residential, commercial, and industrial uses.
Commercial zoningl Roai;ok,, ,-,ill lii;~iit g General cormnercial and light
industrial zoning will he hmttcd within the area Io h,~ au,m, who:tv CM'dlll~
distiicl~ In areas-between identified nodes/clusters, zoning should be
changed to less intense uses such as light commercial or residential. Future
expansions of general commercial zoning will be discouraged except where
they reinforce identified nodes or strategic initiatives.
Streets and nublic spaces: Streets and public spaces must be well-designed
both functionally and aesthetically. Parks and public squares will be estab-
lished and preserved as part of the urban fabric. A public square should be
included as an amenity of each village center.
Institutional buildings: Institutional buildings such as schools and
churches will serve as anchors for commercial centers.
Bufl~scale: Multiple-story buildings will be encouraged in commercial
patterns to make efficient use of limited commercial land and to provide for
diverse uses.
Residential buildings sizes and types vary throughout the area. Height,
number of stories, and width should be guided by the context of other
housing within the block. Near commercial nodes, apartment buildings of 2-
4 stories are appropriate.
Buildinu location: Zoning regulations will encourage a pedestrian environ-
ment and desirable streetscape by i-cqhiisi,~: all.wing lhture buildings to be
located close to the street, with (l~e intent (,, set m m(~,ioa a long-range
llalist0111kllioII Ol t:Ollllllel't~l~lJ 101'111~, Storefronts shouldbe limited in width
(25'-40') or broken into smaller units by changes in architectural features.
Residential buildings should also be placed closer to the front property
pallern~ should h~· tcild01'~ cd by u~,tng e~l-Ilng stttbacks to guide placement
of infill dwellings.
40
Parking: Parking is recognized as a necessity, but must not be allowed to
dominate any development. Parking lots should be located to the rear or side
of buildings. I Jtc Iltllll{nCl t)J sj*;jc'e~, j~lllx Idcd ~l/~lll{t bc hlmlcd t, Ih;*l wi,ch
are slrongl~ etlcou]'aged.
Relationships between commercial and residential uses can and should
be harmonious. Businesses, as the more intense of the uses, should design
their sites to ensure the necessary activities of commerce do not spill over to
residential properties.
Community Design
Actions
~ Implement zoning that will encourage land use patterns as illus-
trated by the Future Land Use Plan and will encourage positive relation-
ships between commercial and residential uses.
Strat~ Develop site plans for identified Strategic Initiatives,
with priority on the Oakland School and Crossroads Mall sites.
Streetscapes: Initiate streetscape improvement plans for arterial streets.
Desi n Guidelines: Communicate and promote the use of Residential and
Commercial Design Guidelines in new development of buildings and sites.
Incentive programs such as facade grants, real estate tax abatements for
rehabilitation, or Enterprise Zone tax credits (if applicable) will be linked to
conformance with design guidelines.
Explore ways to improve commercial-residential relationships: Resi-
dential and business interests should begin discussion to identify a list of
best practices that are conducive to both commerce and residential quality of
life. Such practices should focus on strategies to deal with lighting and noise
spilloven
Develop on-street parking: Whenever new sidewalks and curbs are built
along Williamson Road, assess opportunities for creating on-street parking
areas.
Shared Parkingg Identify potential sites for shared "pocket" parking lots.
41
Strategic Initiatives
The following sites are recommended for detailed study for design improvements
or redevelopment. Strengthening these sites will create a network of special
places that build on unique characteristics of the area.
Airport
Roanoke is unique in that its airport is located within the city. Land around the
airport should be reserved for land uses that are dependent upon and complement
the airport. The airport is an important gateway to Roanoke. Details such as
fencing, trees, signs, and streetscapes should be well designed to create a good
first impression of Roanoke. The airport is inherently an interesting destination.
Site planning could identify observation points and opportunities for interpretive
features related to aviation.
Roanoke Civic Center/Stadium/Amphitheater Complex
Regardless of whether the stadium/amphitheater project proceeds, the Civic
Center complex remains a major regional center for entertainment. As a northern
extension of downtown, it should have clear connections with the City Market
area. Greenway and sidewalk systems should facilitate easy pedestrian access
between facilities and to downtown. By its nature, this area will have periodic
traffic stresses during events, so access, traffic management, and parking de-
mands should be carefully considered. Surrounding land uses should be guided
toward commercial uses that are both complementary and compatible.
Auto sales and service cluster
Berglund and Magic City Ford are large auto dealerships that have a regional
draw. Auto dealers and service establishments benefit by clustehng near one
another rather than being randomly distributed along the length of the corridor.
........ " .......... Within this cluster design features can build on
Williamson Road's traditional automobile orientation with an emphasis on
motion (as recommended by the Hill Studio plan).
Because auto dealerships tend to have buildings that are somewhat second-
ary to their display space, they generally have a weakly-defined orientation to the
street. Design should work to strengthen the streetscape with landscaping, open
structures, or other creative treatments.
42
Oakland School
All of the past plans for the Williamson Road Corridor have recognized this site's
potential. This is an ideal location for continued village center development.
Oakland School, along with other existing buildings and uses, create the frame-
work for a strong center. Site planning should explore the establishment ora
public square beside Oakland School.
Breckinridge
Breckinridge has potential for a strong center. A large park, two schools, and the
library give this area an educational and recreational focus. A key land resource
is the former Woodson Pontiac property. The City of Roanoke is installing a
landscaped center median in this area to improve the streetscape.
Crossroads
A Strategic Initiative of Vision 2001-2020 is to redevelop undemsed commercial
and industrial sites. A design illustration showing redevelopment of an older
commercial center was included in the plan. Crossroads Mall should be consid-
ered for revitalization/redevelopment efforts. Work needs to begin on a long-
range strategy for revitalizing this important site. Nationally, there are many
examples of revitalization efforts specifically related to 60s-era malls. As neigh-
boring developments capture the market for larger-scale uses, the logical course
for Crossroads is to transition to a small- and medium-scale land use pattern as
designated in the Future Land Use Plan.
Valley View
Valley View is an important regional commercial center. It is a complex that
clusters a major retail mall, big box retailers, and smaller restaurants and busi-
nesses. For the short term, planning strategies should seek to make better connec-
tions among regional attractions and provide better connections to surrounding
residential areas without inducing cut-through traffic.
This center must be adaptive and diverse to ensure it has the ability to
respond to changing markets over the long term. Furore land use should consider
a diversity of uses including residential and office uses. Because so much of the
site is dedicated to surface parking, structured parking could be used to open up
space for infill development as development demands warrant.
43
Plantation at Liberty Road
Williamson at Liberty
Here, a mm in the street's alignment creates an identifiable transition point
along Williamson Road. Existing development on the northwest and southeast
comers establishes a foundation for future village center development.
Whiteside
This is an established linear center along Plantation Road with potential for
growth within its existing limits.
Liberty Road at Courtland Road
Elements of a small village center are already in place and a large market of
high-density residential development is nearby.
44
Strategic Initiatives
Plantation-
WRABA ( omJncnl I)clcte
;'lantation I iberty
and Auto (lustc~
Libedy-Co~Jttla~
Future Large-scale
Devela
Sales
Entertainment
& Sports Complex
45
Residential
Development
Policies
~ An appropriate balance of diverse housing types will be
encouraged. Residential uses will include single- and two-family dwellings,
apartments, townhouses, upper floor residential (above business uses), and
live-work spaces.
Residential densi[y natterns: Generally, residential densities in and around
village centers and cormnercial nodes will be high. Between village centers,
residential densities will be lower.
Nei hborhood marketin will be used to maintain a strong market for new
and existing housing.
Housin~ Roanoke will encourage continued housing mainte-
nance and will take preventive action to ensure the housing stock is not
allowed to deteriorate.
In£ffi h~ New structures must be well-designed and compat-
ible with existing housing (see Residential Design Guidelines in Appen-
dix).
Discourage haphazard develonment of deep lot subdivisions by ensuring
that subdivision regulations prohibit flag lots and permit cluster develop-
ment patterns.
Residential
Development Actions
Amend z nin ma as needed to implement residential density patterns as
illustrated in the Future Land Use Plan.
Market the neighborhoods: D ' '
evelop materials to market the area s strong
neighborhoods to Realtors and potential residents.
Survey housine conditions in the southern neighborhoods and expand the
Rehabilitation District into these areas as warranted to enable Rental
Inspection Program, rehabilitation incentives, and Neighborhood Design
District.
Implement Neighborhood Design District in eligible neighborhoods.
Conduct an informal survey of houses to identify intact groupings of historic
pattern book houses.
Consider subdivision and zoning provision~ that encourage well-designed
development of deep interior lots.
46
Economic Development
Policies
A network of commercial nodes will be established along major corridors.
Areas between these centers will be encouraged to transition to lower
intensity commercial uses, high density residential uses, or a mixture
thereof.
Clustering: Encourage clustering of related uses to create special destina-
tions (i.e., auto sales and service, restaurants, ethnic shops)
General commercial zoning: The supply of~ ...... 1 commercial zoning
along Williamson Road will be-~,d~i~d Im ut cd to encourage more efficient
use of Roanoke's scarce land resources. In conjunction, Roanoke will
encourage increased lot coverage ratios, multistory buildings, and reduced
setback requirements. Future expansion of commercial districts will be
discouraged.
Industrial development and redevelopment will be actively promoted in
the industrial district along Plantation Road.
Public investment in infrastructure will be linked, wherever possible, to
private investment in improvements that are made in accordance with
design recommendations of this plan.
Buildine and site design: Zoning regulations and incentives will promote
development of well-designed commercial buildings that encourage pedes-
than activity. Roanoke will promote development in accordance with the
Commercial Design Guidelines (Appendix). Incentive programs such as
facade grants, real estate tax abatements for rehabilitation, or Enterprise
Zone tax credits (if applicable) will be linked to conformance with design
guidelines.
Siens: Sign clutter will be reduced by encouraging signs to be located on
buildings rather than on freestanding structures. Where freestanding signs
are used, they will be limited to appropriate heights and sizes.
Parking: encourage the development of on-street parking, slrccl-sidc, and
shared pocket parking lots as the preferred approach for supplying parking.
47
Economic Development
Actions
Strat~ Implement site-specific planning for Strategic Initia-
tive Areas.
Zoning: Change zoning patterns along Williamson Road to encourage
transitions to improved commercial development forms.
Industrial Redeveionment: Consider designating the area between Hollins
and Plantation Roads as a Redevelopment Area.
Marketing: Continue and expand unified marketing of the Williamson
Road area as a destination for unique goods and services.
Street d~ Implement streetscape improvements in strategic areas,
especially where they support private investment,
Si pi ign g lti th d ig 1
ens:Im ements re ua ons atre uces ncutter.
['llt0rcc rcgtil~ttll}llS Ihal i'eqllll'e relllO~d nj M~2iI ql[llCltll~S o[ ~lballdOTlcd
Utilities: Seek opportunities to reduce overhead utilities through relocation
underground or to the rear of properties.
Street identification and addressinm Design and install street identifica-
tion signs and address number signs as recommended by the Hill Studio
plan.
Develop shared parking areas and create new on-street parking along
Williamson Road Corridor. Initiate projects to construct local access drives
in blocks where existing buildings have setbacks of 50 feet or more.
48
Transportation
Policies
plnase" bm ,-,l!(mld ab, o ths~m~agc
Street design will be carefully considered to ensure that design principles of
Roanoke Vision 2001-2020 am incorporated. Functionally, streets must be ca-
pable of accommodating pedestrians and bicycles. Trees should be used to
create a canopy over streets, so large species of trees should be used whenever
possible. Streets that carry higher traffic volumes will be priorities for im-
provements to pedestrian and bicycle accommodations.
A street framework with multiple routes will be developed and maintained.
The overali street system should be designed to enhance connectivity, but should
Oalso discourage induced commuter traffic demand. The transportation net-
work will consist of the following hierarchy of streets:
Major arterials
Orange Ave
Williamson Rd
Hershberger Rd
Valley View Blvd
Minor arterials
Tenth St
Plantation Road
Liberty Rd
Airport Rd
Neighborhood Collectors
Oakland Blvd
Preston Rd
Grandview Ave/Rutgers St
Florist Rd
Greenland Ave/Huff Ln
Local Streets
All others
Sidewalks and curbing will be provided on all arterial and collector streets.
Roanoke should work to ensure these streets will have a continuous system
of sidewalks and curbing.
Public Transoortallon will be a convenient and viable altemative. Transit
routes and stops will focus on connecting destinations such as commercial
centers and population centers. Transit routing will be maintained so that
most residents are within a quarter mile of a transit route.
Bikeways and greenways will provide pedestrian and bike connections to
important destinations. While grot,way, dr~ typ~calh ti )ils $Olll~2 Collllec.
lions bt'l~'~ecn gr'cem~ ay~ ~ill ncc,,x,a n I V bc t,i~ ',ltccl ~ ~, m iluodalit)11 ~
49
Transportation
Actions
Target arterial and collector streets for streetscape improvements such as
pedeslrian crossings, sidewalks, street trees, and bicycle accommodations.
Arterial streets, collector streets, village center streets, and streets near
schools should be priorities for establishing continuous sidewalk and curb
systems.
Neiehborhood collector streets' Formalize streets that serve as neighbor-
hood collectors with design features that designate clearly-defined paths.
These streets, by definition, will carry more traffic, so extra attention should
be paid to the design so that traffic will travel at speeds that are appropriate
for residential areas.
Review traffic sienal locationa along Williamson Road to determine
opportunities for minimizing the number of signals or relocating them to
more appropriate locations (such as neighborhood collector streets).
In tall tr nsit shelt rs and other transit accommodations in village centers
and other commercial centers.
Gr nwa s Bikewa s: continue development of the regional greenway
and bikeway systems.
Revi w curb c t olicies and amend as needed to encourage reduction in
the number and size of curb cuts. Design standards for cuts should be
reviewed to ensure that priority is placed on maintaining sidewalk grades.
50
Transportation
Improvements
The following improvements are supported for arterial streets:
Valley View Interchange - This interchange should be completed to
provide access to and from the north on 1-58i.
Landscaping along 1-581 - some segments of this highway have vegetation
that buffers adjoining land uses from noise and visual impacts. However,
there am some sections where there is little or no landscaping. Both sides of
the interstate have a 50-60' strip between the shoulder and the right-of-way
line. These areas should be densely planted and allowed to become wooded
to provide a vegetative buffer and reduce maintenance requirements. Open
areas within exit/entrance ramps could also be landscaped, wooded, or
converted to wetlands where they serve a storm drainage function.
Tenth Street - Tenth Street between Gilmer Avenue and Williamson Road
will be reconstructed to include turning lanes, curbing, and sidewalks. This
project is obligated in the VDOT Six-Year Plan and engineering is under-
way.
Orange Avenue Planning Analysis - This project is a study of demand and
capacity in the Orange Avenue corridor that will determine what long-range
improvements are needed (new parallel routes, intersection improvements,
or widening).
Willlamson Road (Orange Avenue to Angell Avenue) - This project is to
improve the appearance, function, and safety of the southern portion of
Williamson Road. This project is included in the recent Roanoke Valley
Long Range Transportation Plan. Specific improvements are to be deter-
mined through further study.
Williamson Road (Angell Avenue to Hershberger Road) - This project,
completed in spring 2004, addressed the wider segment of the street by
installing a landscaped center median to improve safety for turning vehicles
and to improve appearance. The sidewalk and curb system should be
completed along this segment.
Willlamson Road (All) - Traffic signals along the entire corridor should be
evaluated to identify opportunities for relocation or removal. Signals should
be coordinated for smooth traffic flow at appropriate speeds that promote
livability and commerce.
51
Towne Square Boulevard - Currently, there is eastbound access to this
street fi.om Aviation Drive, but westbound access to Aviation Drive is not
available. This connection should be made to provide a more direct route to
Valley View Mall.
Hershberger Road (I-581 to Wiliiamson Road) - Improvements on this
congested street segment will focus on improving intersections and traffic
signal coordination. Completing a westbound connection from Towne
Square Boulevard to Aviation Drive will reduce traffic demands on Hersh-
berger Road.
Hershberger Road (Williamson Road to Plantation Road) - This arterial
should be upgraded to an urban street with curb, sidewalks, and trees.
Peters Creek Road (I-581 to Wood Haven Road) - Improvements along the
length of Peters Creek Road should focus on pedestrian and bike accommo-
dations. Landscaping is also needed.
Liberty Road - Sidewalk and curb is installed along most of this street, but
some areas are lacking. Steep terrain west of Williamson Road make this
street a priority for pedestrian improvements.
Plantation Road - Most segments o£this street are sized to accommodate
traffic demands well into the future. The narrow segment near Liberty Road
should be upgraded to urban standards with curb and sidewalk. Turn lanes
may be warranted at its intersection with Liberty Road.
A bottleneck exists in the fight-of-way near Mohawk Avenue in the
blocks immediately north and south of Mohawk Avenue. To provide for a
consistent fight-of-way width, it is recommended that City Council adopt a
setback ordinance for this two-block segment. Such an ordinance would
prevent the building of new structures within the setback area.
52
All designated collector streets should be evaluated for sidewalk, curb, and
landscaping needs. However, two neighborhood collectors merit special atten-
tion:
Huff Lane - Roanoke's Transportation Division is working with Huff Lane
School and nearby residents to explore strategies to address problems
associated with high speeds and event parking along this street.
Oakland Boulevard - A traffic signal at the intersection of Oakland Boule-
vard and Williamson Road may enhance the ability of O~flcland Boulevard to
function as a neighborhood collector street. The short segment of Oakland
between Williamson Road and Birchwood Street is a weak linkage along the
street and should be reconfigured to provide adequate width with sidewalk
and curbing.
53
Street Design
General principles
Street design should promote steady traffic flows at appropriate speeds.
Where needed, traffic calming measures should be used.
Streets should have green areas with large species street trees. Planting sthps
between sidewalks and curbs should be at least four feet wide to accoramo-
date trees. Landscaped center medians should be used on major arterial
streets.
Street design should promote easy and safe pedestrian activity. Planting
strips should be used to create separation zones between pedestrians and
automobile traffic. Arterial and collector streets should have sidewalks,
curbs, and street trees. Streets must be configured so they are easily crossed.
Curb cuts should be configured so they maintain the grade of the
pedestrian's path.
Streets should accommodate bicycle traffic. Ideally, travel lanes should
allow safe sharing with auto traffic, but traffic volumes and street configura-
tion may warrant separate lanes for bikes.
Williamson Road
Because of its varying conditions, this street requires a block-by-block study of
streetscape needs. Along its length, a sidewalk system must provide uninter-
rupted access along the street. Priority for new sidewalks should be on areas
where pavement and parking lots meet.
A recently completed project created a landscaped center median from
Oakland Boulevard to Hershberger Road. The median is discontinued near
Hershberger to provide for turning lanes.
Street trees are a crucial part ora streetscape improvement strategy. Limited
right-of-way and street configurations will make this a challenge in some seg-
ments.
Streetscape improvement strategies should work to improve the definition of
the street's edges. Curb cuts should be reduced (or eliminated) where possible.
Paved areas between sidewalk and outside of the right-of-way line should be
replaced with landscaped strips.
54
Hershberger Road
The segment between 1-581 and Rutgers Street needs sidewalks or a pedestrian/
bike path on both sides. There is evidence of heavy pedestrian traffic. Because of
higher traffic speeds and volumes, there should be considerable separation
between pedestrians and auto traffic. Large species trees should be located
between the street and the sidewalk/path. This street is a good opportunity to
install large species trees in the center median.
The segment from Rutgers to Williamson has little oppommity for improve-
ment because the entire right-of-way is occupied by high-traffic travel lanes and
sidewalk. Priority should be on improving pedestrian crossings at intersections
with crosswalks and safe haven medians.
The segment between Williamson to Plantation takes on a different character
and handles considerably less traffic. This street should be upgraded to an urban
two-lane or three-lane street with curb, sidewalk, and street trees.
Orange Avenue
The section of Orange Avenue between 1-581 and Hollins Road is one of
Roanoke's busiest streets, second only to Hershberger Road. As it exists, it is
unattractive and is dangerous for both vehicles and pedestrians. The Roanoke
Valley Long Range Transportation Plan recommends a detailed planning analy-
sis of Orange Avenue. Potential streetscape improvements will hinge on the
findings of the study and the improvements that are considered.
This street should be configured as a boulevard with center green space and
trees. A 150' right-of-way width is the maximum for a major boulevard. Higher
speeds, large amounts of track traffic, and the lack of on-street parking combine
to warrant extra separation between cars and pedesthans. Configuring the street
to provide for safe pedestrian crossings is also an important design consideration.
Plantation Road
The segment between Orange Avenue to Kanter Road is used for industrial
access for several tracking terminals and thus merits a wider street bed. However,
the existing pavement width is excessive for its function (60-70 feet), with only
one lane in each direction. Improvement strategies should focus on striping,
using pavement for on-street parking, and adding green spaces.
Between Kanter Road and Webb Road, the pavement narrows to 20-22 feet.
While this section experiences some congestion during peak traffic, the two-lane
configuration is capable of handling projected traffic demand through 2025. The
Roanoke Valley Long Range Transportation Plan designates this street section as
a potential project for upgrade to an urban street with curb and sidewalks. In
addition, the intersection with Liberty Road needs improvement.
55
The section north of Webb Road widens to a four-lane street with 60 feet of
pavement. Traffic demands would likely allow for conversion of outside travel
lanes to parking or bike lanes, or both.
Liberty Road
Liberty Road is a connection across 1-581. Terrain is rolling and some segments
lack sidewalks. There are signs of heavy pedestrian traffic. The most pressing
need for this street is to complete the sidewalk system. The terrain presents a
challenge to installing sidewalk rock outcroppings are evident on the southern
edge of the street.
Oakland Boulevard
This street functions as a neighborhood collector street - retaining a residential
feel, but functioning to move traffic from local streets out to arterial streets. The
configuration of this street varies. Following the street's path is confusing at
times. The street should be formalized as a path through the neighborhood by
striping parking lanes, infilling sidewalks/curbs, and installing street trees.
The 3000 block of Oakland Boulevard (just east of Williamson Road) is a
weak link in this pathway. The right-of-way should be widened to 50 feet and the
street redeveloped with 30' pavement, marked parking lanes, and street trees.
Some segments of Oakland Boulevard are excessively wide, which encour-
ages speeding. The street needs traffic calming designs based on what is appro-
priate (or possible) for each block.
Fleming Avenue and Preston Avenue
Both streets function as neighborhood collector streets and as east-west connec-
tions between Williamson Road and Hollins Road. Both need to have this
fimction formalized by infilling sidewalks/curbs and street trees.
Florist Road
This street connects Hershberger Road with Williamson Road north of the city
limits. South of Hershberger, it is a connection to Oakland Boulevard via a short
leg of Frontier Road. The traffic light at Hershberger Road encourages south-
bound traffic to continue through the neighborhood. To compensate for this
additional traffic, this street warrants an upgrade to an urban form with side-
walks, curbs, and street trees.
56
Public Services
Policies
Public Safety: Roanoke will continue to provide excellent public safety
services to the area and will seek opportunities to improve effectiveness of
its services.
Schools: The existing system of schools will be maintained as important
centers for education, recreation, fitness, and community life.
Libraries are an important neighborhood resource. Facilities will be
responsive to community needs.
Overhead utilities: Roanoke will work in partnership with community
interests to reduce the visual impact of overhead utilities.
Code enforcement: Roanoke will provide responsive and effective code
enforcement services to the area.
Stormwater runoff will be managed with effective and environmentally
responsible approaches.
57
Public Services
Actions
Construct a new Fire/EMS station along the northern Williamson Road
corridor to improve response and service to residential commercial areas.
Assess library facilities and staffing as part of the Library Strategic Plan
and take necessary measures to ensure they meet needs for traditional
functions and futura community needs.
Assess overhead utilities to identify strategies and costs for reducing their
visual impact along major streets.
Continue code enforcement efforts to eliminate junk storage, weeds and
trash, inoperative vehicles, and commercial vehicle parking in residential
areas. In addition, a proactive sweep should be conducted to compel re-
moval of abandoned sign structures, ensure that parking lots are properly
landscaped, ensure that sales display areas do not encroach into the right-of-
way, and compel property owners to keep fences in good repair.
lmnlement automated collection of litter receptacles along the Williamson
Road corridor. This project will require coordination between the City of
Roanoke and the Williamson Road Area Business Association to identify a
container design that meets the needs for automated collection and contrib-
utes to the corridor's appearance.
Exnlore and implement innovative stormwater management strategies
that address both the volume and quality of runoff:
Identify and promote best management practices recognized by
the US Environmental Protection Agency.
· Provide incentives to encourage individuals to participate in improved
management approaches.
Initiate a demonstration project for pervious paving systems that reduce
mnolT
Initiate a commercial demonstration project for bioretention of
stormwater.
58
Quality of Life
Policies
Recreational areas will be accessible throughout the neighborhood.
Neiehborhood and business groups will be important resoumes for
information sharing, volunteerism, and community involvement.
Tree canopy will be increased to 40%, which consistent with the overall
goal for Roanoke as established by the Urban Forestry Plan.
Quality of Life
Actions
Deveion a small pocket park in the Liberty Road ama between Williamson
Road and Plantation Road.
Initiate nrivate and public tree planting progrorn~ along arterial and
collector streets. Consider incentives and public-private partnerships to
leverage purchasing power for planting trees md ~el~tctl v~'gelal~<m on
private properties.
Maintain then lines of communication with neighborhood and business
groups. Continue neighborhood review of zoning and development changes
through the Neighborhood Development Review Team program. Through
this program, notices of zoning changes are sent to neighborhood and
business groups for review and comment.
Initiate a forestation nroiect to encourage owners to establish forested
areas in centers of deep lot blocks. Tax incentives, such as through conserva-
tion easements, could provide financial rewards for property owners who
preserve (or reforest) portions of their land that would otherwise be unused.
Exnlore forestation of 1-581. Areas along the highway and within entrance
ramps are opportunities for reforestation. In addition to improving the
appearance of this major transportation corridor, it would help mitigate
some of the noise and pollution impacts of the highway.
59
mplementation
Funding
Funding for major infrastructure projects is generally provided through the city's
Capital Improvement Program. Funding can come from a variety of sources,
including Community Development Block Grants, transportation funding, state
and federal funds, and general revenue. The Capital Improvement Program is
developed by identifying needed projects and matching them with potential
funding sources. Each project is reviewed and tanked in terms of priority.
The chart on the following page identifies major projects, their time frame,
the lead agency or department, and potential sources of funding. The cost of most
projects such as streetscape improvements cannot be determined until more
detailed planning is completed.
How large projects are
funded: The Capital
Improvement Program
Needed Projects
Parks
Buildings
Economic Development
Streets, sidewalks and bridges
Storm drains
Schools
Funding Sources
Bonds
General revenues
State and Federal
CDBG
Project grants
Others
Priority projects &
their funding
sources identified
5-year
Capital
)rovement
Program
6O
Zoning changes 1 year
(CD,RD,ED)
Operating budget
Planning Building &
Development
Strategic Initiatives 2-10 years
(CD, ED)
Operating budget
Planning Building &
Development
Stmetscape improvements
(CD, ED, TR)
2-10 years
Capital Improvement
Program; Special Service
Disthct
Transportation Division
Link incentives to design guidelines
(CD)
Ongoing
Operating budget
Planning Building & Dev.,
Econ Dev.
Identify best practices for cornmemial-
residential relationships (CD)
2 years n/a
Business/neighborhood
groups; Planning Building &
Development
Develop~dlemaliw parking2 a~angc
meats (CD,ED)
10 years Private development, WRABA, Transportatation
public infrastructure Division
funding
Business and neighborhood marketing
(RD, ED)
1 year Community group Neighborhood and business
operating budgets, groups
project grants
Expand Rehabilitation District as
warranted (RD)
I year Operating budget Planning Building &
Development
Implement Neighborhood Design
District (RD)
2 years Operating budget Planning Building &
Development
Industrial redevelopment
10 years Capital improvements, Economic development,
redevelopment funds RRHA
Sign regulations and enforcement 2 years
Operating budget
Planning Building &
Development
Overhead utility reduction study (ED,
PS)
2 years Operating budget, project WRABA
grants
Street identification and addressing
(ED)
5 years
Individuals, operating
budgets, project grants
WRABA; Transportation
Division
61
Street improvements (incl. pedestrian
and bike accommodations) for arterial
and collector streets. (TR)
Review traffic signal locations (TR)
Install transit shelters (TR)
Greenway connection and bikeway
development (TR)
Review curb cut policies (TR)
New Fire/EMS station (PS)
Assess library facilities (PS)
Code enforcement sweep (PS)
Automated collection of litter recep-
tacles (PS)
Improve stormwater management
Develop a new park (QL)
Initiate tree planting and forestation
projects (QL)
10 years
5 years
5 years
10 years
1 year
5 years
2 years
5 years
5 years
10 years
10 years
5 years
Transportation funding
Transportation funding
VDOT funds, individual
sponsorship, capital
improvements
Capital improvements,
project grants
Operating budget
Individual businesses
Capital improvements
Operating budget
Operating budget
Operating budgets
Capital improvements
Capital improvements
Operating budget,
project grants, individual
sponsorship
Transportation Division,
Planning Building &
Development
Transportation Division
Transportation Division,
Valley Metro
Parks & Recreation, Trans-
portation Division, Reg.
Greenway Commission.
Transportation and Engineer-
ing Divisions, Planning
Building & Development
Fire/EMS Department
Library
Housing & Neighborhood
Services
WRABA; Solid Waste
Management Division
Engineering Division
Parks and Recreation
Parks and Recreation,
Neighborhood and business
groups
62
Aj)pe,~dJx
Design Guidelines
Residential Design
Guidelines
The following design recormnendations should be considered in the design of
new residential structures:
Align the front of resideutial structures with existing structures; where no
adjoining structures exist, structures should be located as close to the front
property line as is permitted by zoning.
Include a porch. Front porches are not universally found in the Williamson
Road area; however they are appropriate for any new single- or two-family
dwelling. Porches are an important transition between public space of the
street and the private space of the house.
Hide thegarage. If the dwelling will have a garage, de-emphasize it by
recessing it behind the front facade of the house or locating the entrance on
the side or rear. Parking areas, if any, should be located to the side or rear of
the structure.
Make roof overhangs atleast 12". Ample roof overhang not only gives the
dwelling a more finished look, but also shades windows in the summer to
reduce cooling demands.
Break up the facade of a larger multifatnily structure into smaller units of
30 feet or less. This helps make the larger scale of the building compatible
with smaller structures.
Align the foundation ora new structure with those of existing structures.
Face the front entrance toward the street The relationship to the street is
very important; the front door is a crucial element in establishing this
relationship.
V~indows on the front should be vertically-oriented. That is, taller than
wide.
Windows and doors should relate with respect to alignment, sizing, or both.
A good role of thumb for window and door coverage on the front is 15-20%.
Make porch and deck elements look like part of the house. Use top and
bottom rails on porch and deck railings and make sure baluster ends are not
63
exposed. Paint or stain ~vooden elements that are part of the front facade
even if pressure-treated wood is used. In addition to being good construction
practices, these design t~atm'es will ensure that the porch looks like an
integral part of the house rather than an addition.
Install trim around windows and doors. At least 3 1/2" wide is recom-
mended. This does not apply to houses with brick or stucco siding. Shutters
should not be substituted for trim work.
Size andinstallshutters correctly: Shutters should be I/2 the window's
width. They should be installed so that they appear as functioning shutters
even if they're just for looks. Omit shutters if the window is too wide to be
covered by them.
64
Commercial Design
Guidelines
The following design recommendations should be considered in the design of
new commercial structures.
Locate y,,, ~,,-',',55,s ttew buddin.g~ on or near the front property line.
Recalling traditional patterns, there should be a close relationship between
commercial buildings and the street. A well-designed building close to the
street becomes the business's sign - therefore reducing expense, reducing
street clutter, and improving overall appearance. Past zoning regulations
have forced commercial buildings to the back of the building lot. New
regulations should permit development at the front property line.
Create a street infrong Existing buildings with deeper setbacks can be
improved by creating a "street" in front, complete with cnrbing, sidewalk
entry, and trees. Configure parking as it would be on a street (angle or
parallel). This is especially effective when done with larger buildings or in
conjunction with adjoining businesses. This concept was illustrated in the
Williamson Road Corridor Plan.
Break large building fronts up into smaller modules. The character of the
Williamson Road corridor is one of small scale businesses that people can
easily relate to. This scale is not just height, but also the width of the
storefront. Large building widths should be broken into modules of 30 feet
or less with changes in material, texture, mass, or by offsets in the building
face.
Go vertical In urban areas such as Roanoke, commercial buildings should
range from two to four stories, with upper floors being dedicated to less
intense uses such as offices and high-density residential. Vertically mixing
uses adds to the vitality of an area and consumes less of the city's limited
land resources.
Seek opportunities to connect buildings. Clustering uses in close proximity
encourages patrons to visit multiple businesses during a single stop. Con-
necting buildings also uses land efficiently.
Use durable materials. Businesses should use durable materials such as
masonry - especially the front. Permanent materials send a message about
stability and commercial buildings are expected to transcend generations.
Metal can be used as a component of a glass storefront. Corrugated metal
shell buildings have the appearance of being temporary.
65
Include lots of glass on the frout of the first floor. This usually goes
without saying with retail establishments, but should be universal for
business buildings. Glass helps the building's relationship to the street,
improves pedestrian friendliness, and provides for display of the business's
products. In addition, it increases the real and the perceived sense of security
by providing for natural surveillance. Blank walls should be avoided.
Limit the number ofparking spaces. Base the number of parking spaces on
typical, rather than peak, demands. A portion of the lot can be reserved for
expansion if there is higher demand. Overflow parking areas can be paved
with grass paving systems. In addition to improving appearance, minimizing
parking spaces will reduce expense, reduce heat buildup, and reduce
stormwater mnoff.
Locate parking to the side or rear of buildings. While parking is a neces-
sity, it should never be allowed to dominate a commercial site.
Use on-streetparking whenever possible. I hcrc ~Jt~- I¢~ areas ahmg
Share parking and maneuvering lanes. Much of a parking lot's area is
dedicated to access lanes. Look for opportunities to share access lanes.
Put trees within and around parking areas. Successful businesses, large
and small, spend considerable resources on creating a pleasant environment
for their customers (and employees). Strategically planting large trees is the
most cost-effective way to improve the typically unpleasant environment of
an asphalt parking lot. In addition to improving appearance, trees shade
asphalt on hot days and reduce stormwater runoff. Shrubs and landscaped
areas can complement trees, but should not be substituted for them.
Avoid fencing thefron~ In most cases, business properties should not be
fenced in the front. Creating a welcoming atmosphere for customers is the
priority. Where fencing is used, it should be a sturdy metal material. Con-
sider "living fences" of plant material to limit access, especially where the
business adjoins residential uses to the rear. Secuhty should be managed
with appropriate lighting and access control.
66
Control vehicular access. With no on-street parking available, it is expected
that businesses along Williamson Road will have vehicular access to their
parking areas. Curb cuts should be limited in number and size. Seek oppor-
tunities for shared access points (see illustration). Improve overall safety of
comdon Customers appreciate safe, well-defined access points.
There are several businesses that have paved parking that directly abuts
street pavement. These areas are dangerous and unsightly and should be
reconfigured to define the transition between the street and the parking area.
The City shouM make these areas priorities for installing curb and sidewalk
with a landscaped area.
"Buildings and trees
should shape the
City's image rather
than asphalt and
signs."
Vision 2001-2020
Actions that can be taken for existing buildings and sites:
Remove fencing in front to present a welcoming image and improve
appearance. Alternative means should be used for security. Chain link
fencing and barbed wire creates the image of an unsafe place.
Expand buildings toward the front or upward. Getting closer to the street
has many advantages, inclucgmg more visibility and a better business
relationship with the street. Multistory buildings "frame" the street and
make efficient use of land.
Plant trees. Trees are an inexpensive and immediate way to make a positive
impact on the appearance of any site.
Remove asphalt and replace it with landscaping or buildings. Many
businesses have far more paved area than is necessary for typical parking
demands. The result is that asphalt becomes the dominant element of the
landscape rather than actual business operations.
67
October 11, 2004
The Honorable Mayor
and Members of Roanoke City Council
Noel C. Taylor Municipal Building
Roanoke, VA 24011
Subject:
Williamson Road Area Plan
Dear Mayor Harris and Members of City Council:
At its October 9, 2004 meeting the board of directors of the Williamson Road Action Forum voted to
endorse the Williamson Road Neighborhood Plan. We believe that the plan establishes a credible and
useful framework for the future development of the Williamson Road corridor. It addresses some of the
most persistent concerns of neighborhood residents. At the same time it takes an appropriately broad
view of Williamson Road's assets and set out a comprehensive strategy for using those assets to achieve
our neighborhood's full potential.
In particular, the plan lists the following four high priority themes.
1. Create a network of unique and identifiable places
The identified strategic initiatives offer hope that we can deemphasize strip development and
promote more sustainable forms of commercial development in our neighborhood.
Williamson Road should be a neighborhood-oriented commercial area. This does not mean that
businesses cannot have regional appeal since regional does not mean highway strip commercial.
The Grandin Theater and the Roanoke Natural Foods Co-op are regional attractions that are
successfully located in a neighborhood-oriented commercial area.
The most successful neighborhood-oriented commercial settings are characterized by
neighborhood pride, loyalty, and sense of ownership. They are easily accessible to neighborhood
residents, including those who do not or cannot drive. It short, they are main street areas - in fact
and not just in name.
Change land use patterns to respond to emerging commercial development patterns
Small and medium scale commercial is the appropriate land use designation for Williamson
Road. Large-scale and intrusive commercial developments have contributed to a loss of the
business diversity that historically characterized Williamson Road.
Since the neighborhood plan specifically notes that small and medium scale commercial can be
mapped for zoning purposes as general commercial, neighborhood commercial, or office
commercial, this designation in no way prejudices development of the zoning map.
Strictly limiting future commercial zoning and refusing piecemeal expansion of general
commercial zoning will increase the value and encourage more efficient use of existing
commercial property. It will also address the marginalization of residential property through
incremental expansion of commercial developments into adjoining neighborhoods. (We note that
spillover effects from large public facilities, such as ball fields and the proposed stadium and
amphitheater, can also damage neighborhoods and expect that the city will in such projects hold
itself to the same standards that it applies to commercial developments.)
Improve the appearance and function of streets
Streets are critical public spaces that connect neighbors with their neighborhood and with each
other. Thus streets must be safe, inviting, and practical places for non-motorized users. The plan
correctly notes that Williamson Road must not be an exception to this rule.
ROANOK£ BUSIN£SS GROU~
October 6, 2004
Mayor Nelson Harris
City Council
215 Church Avenue SW
Roanoke VA 24011
Dear Mayor Harris & Council:
?
The Roanoke Business Group has reviewed the changes made to the Williamson Road
Area Plan since last presented to council on .August 16. While there have been improvements to
the plan since then, we find it is still unacceptable to our business organization members.
The primary reasons are:
This plan is presented as though it comes from input from the residents and
businesses in the neighborhood, the "stakeholders". It is largely a planning staff plan
imposed by the city on the neighborhood. Numerous changes have been requested by
the stakeholders, and while some have been granted, many have been denied. When
the copy reads, "This plan identifies the following high priority themes:", it ought to
read, "Planning staff identifies the following....". It is a plan presented under false
pretenses.
Examples of building placement and how trees might mask utilities were to be part of
the plan. Staffnow wants to include these items in the printed final plan. The
purpose of the illustrations or photos was to show the neighborhood how they might
look before the neighborhood and council adopted the plan, not afterwards. We have
yet to see these examples.
The Village Center concept was not requested by the neighborhood and lacks
sufficient research to include in the plan at this time. These centers should be
developed one at a time with great care and involvement from the community at all
levels. Much attention should be given to the specific application at the specific site.
This has not been done.
The worst was proposed for the intersection of Plantation and Liberty, which we
now understand has been modified. It should be deleted from the map.
We have not had the resources to research each proposed village center site, but
we believe the proposed center at Courtland and Liberty is also poorly chosen. We
recommend this location be deleted from the plan as well, or relocated to the Villages
at Lincoln, a far more appropriate location.
The plan continues to promote a downzoning of C-2 to CN along Williamson Road.
We believe the new zoning designation should be CC, if limited to the choices given
by the Planning Department.
We continue to feel that a new "hybrid" zoning district category, incorporating the
positive elements of CN and CC would be superior to CN or CC as currently
proposed.
The validity of our objections is best illustrated by the fact that planning staffhas
recognized that the "nodes" need more flexibility than CN, and therefore, they are
designated for "general commemial" (CC), rather than CN. This will help their
chances of developing. The need for flexibility is even more critical for the areas
between nodes.
5. The approach to parking in the plan is still inadequate. The plan should include a
stronger recommendation for small public parking areas along Williamson Road. The
city uses the term "public access" parking, which is unclear. We mean that some of
the parking should be "public" as in publicly owned.
We are also opposed to additional parallel parking or angled parking on Williamson
Road. We believe the act of stopping to back into a parking space on Williamson
Road is an unnecessary and undesirable risk to life and limb, and in addition, will
further congest and constrict traffic on a major thoroughfare.
The plan should also include substantial park-and-ride parking areas along
Williamson Road to better utilize the bus lines and reduce the need for more parking
downtown.
City planners should move the issue of the Plantation Road bottleneck forward so that
it is on the Long Range Transportation Plan's "Vision List". The Area Plan should
call for the city to take that action.
Under "Strategic Initiatives" the copy still reads, "The city of Roanoke is installing a
landscaped center median in the area to improve the streetscape." This should not be
listed as though it were a part of the plan, since it is not part of it. In addition, it is
already completed.
For these and other reasons we must remain opposed to the Area Plan as presented. (See
our comments of August 11 to Council for additional detail).
Sincerely,
Bill Tanger
Director
Attachments:
RBG comments to council of 8-11-04
Rbg-points- 10-6-04.1tr
ROANOKE BUSINESS GROUP
August 11, 2004
Mayor Nelson Harris
Members of City Council
215 Church Avenue SW
Roanoke, Virginia 24011
Hon. Mayor Nelson Harris and Council Members:
There are good elements in the Williamson Road Neighborhood plan, most o£,which came
from the neighborhood business leaders and residents at the public meetings. For example, we
have suggested more tree plantings along the interstate, the elimination of the Plantation Road
Bottleneck and a study of strategies to reduce utility line clutter. These are at least mentioned in
the plan, although we would like to see more emphasis than the plan contains.
In addition, there were numerous issues brought up by the community that were not
adequately addressed in [he plan. These include addressing the need for services for the newly
arriving immigrants in the neighborhood (described by some as Roanoke's "diversity corridor"
or melting pot), better code enforcement and an expanded library and library services.
Problem areas:
l. First of all, we are not in agreement with the timing of the approval of this plan. With the
imminent arrival of a brand new Zoning Ordinance, we believe it makes logical sense to delay
the neighborhood plan until the zoning plan is approved first. By this action, the neighborhood
will know with more certainty the impacts of the ordinance on the neighborhood plan. That
seems to us to be the proper order of things. Therefore, we request the neighborhood plan be
tabled until the Zoning Ordinance is approved and the neighborhood plan can then be seen more
clearly in light of the new ordinance.
There are still unanswered questions and unresolved issues that would preclude a rational
decision on support or opposition to the Small and Medium Scale Commemial (plan name) or
Commercial Neighborhood CN designation (zoning name). This includes a reconsideration of
the extent of application of CN to the section between Hershberger and Liberty Roads (now
80%). It includes a review of the descriPtion and list of uses allowed or disallowed in CN.
In addition, on June 22, the Williamson Road Enterprise Zone was renewed. Neither
WRABA nor RBG has had time to meet to discuss the potential impacts of this action on the
Neighborhood Plan. Again, we are not aware of any ticking clock that necessitates a hurry-up
approval of the N-Plan. We urge council to not approve the plan.
2. A primary concern stems from the Future Land Use map. We equate the "small- and
medium scale commercial" designation along the corridor as shown in the plan with what we
understand will eventually be Commercial Neighborhood (CN) zoning in the new zoning
ordinance.
The zoning plan and the neighborhood plan are directly connected through the future land use
map and future zoning plans as a function of the law. When this neighborhood plan is adopted
as a part of the comprehensive plan and the zoning ordinance is the legal document for enforcing
the comprehensive plan, how can the neighborhood plan and the zoning ordinance not be
related?
3. A special comment is needed in response to the Planning Commission. The Commission
has put forth some specious arguments that the N-Plan should come before the Zoning
Ordinance. The reasons are incomprehensible to the community. What of all future
neighborhood plans? Will they all be deficient because they came after the Zoning Ordinance?
We find this argument preposterous. The Commission makes no sense.
The Cormnission stated, as described by Mr. Manetta in his letter to you regarding this matter,
that "... The Commission felt that completion of the neighborhood planning process, and the
resulting recommendations as they pertain to future land use in an adopted plan, are an
imperative prerequisite to future zoning decisions that will be associated with the adoption o fa
new Zoning Ordinance..." This circumlocutious argument is a fine example of city bureaucratic
doublespeak.
If it is the case that future decisions will be made that will change the "Future Land Use
Map", then let's change them now so the plan is acceptable to the community. If there is truly
latitude to adjust zoning later, then let the community start with the zoning closest to the existing
C-2, which would not be CN.
In fact, the Commission goes on to say, "... the land use plan should be structured as a guide
to future zoning decisions, and should provide a general policy framework around which zoning
determinations could be made based on specific circumstances... ". Again, if this is tree, then
the Future Land Use Map should not be 80% CN from Hershberger to Liberty. It should remain
closest to the existing C-2, as a "general policy framework".
4. As you know, Williamson Road serves a market beyond the neighborhood. It is a four-lane,
major arterial through the valley. To attempt to bring this extensive commercial corridor
down to anything less than general commercial is absurd.
The types of businesses not permitted in CN will unfairly restrict business growth and health
along Williamson Road. Motor vehicle related businesses are excluded, yet these are viable
businesses and should be allowed in the Williamson Road area. In addition, approximately 40%
of the non-automotive business types currently prohibited or forced to apply for special
exception status under CN should also be allowed on Williamson Road.
What is CN like? It would be much more restrictive for property owners than C-2 in many
ways, even though it might be more permissive in a few aspects. CN would prohibit many types
of businesses from starting up on Williamson Road in the future, although existing businesses
would be grandfathered.
For example, CN would prohibit almost anything to do with automotive business, including
auto repair, auto sales, auto rental, RV sales or rental or even a car wash. It would also prohibit
things like broadcasting studios, business schools, contractors, funeral homes, nurseries,
greenhouses, building supply stores, etc.
It would allow only by special exception things like artist studios, bakeries, lodges, civic
organizations, restaurants serving alcohol, schools for the arts, gas stations, meeting halls,
museums, movie theatres, etc. As you can see, this would greatly narrow the possibilities for
new business activity. CN zoning could potentially affect over 50% of the business types
currently on Williamson Road.
On any current bare property, appraisers have said this would cause a devaluation of
property. (On any property that is not used for the current grandfathered use for two years, that
use is lost to that property, as well.) For the neighborhood as a whole, this would slow down
development.
5. The business community is not asking for additional areas along Williamson Road to be
designated commemial. We are simply asking that Williamson Road commercially zoned areas
be left as is. Most of the problems of Williamson Road can be solved with building codes
and standards along with economic incentives, creative ideas, hard work and strong
enforcement.
Designating the corridor as small- and medium-scale commercial (CN) instead of general
commercial (CC) will not solve the on-going conflict. Appropriate buffers and building
locations are good solutions to this conflict, addressed in the plan as "thoughtful site design" and
"being conscientious about business practices" (page 13).
The creation of small village centers may also serve the neighborhood. But to attempt to
make the whole commercial corridor a smaller scale is not realistic or beneficial to the
neighborhood, which does not need that much CN land designation. Such an approach would
slow down development, not improve it.
6. As we address the small scale commercial/CN designation, we run into a list of types of
businesses allowed under the new CN and types no longer allowed or only allowed by special
exception. We have serious heartburn over this list. We support the concept of a more
restrictive zoning district that will act to reduce and/or prohibit certain types of undesirable
business activities. However, the list proposed under CN is detrimental to the long-term health
of the business community and therefore the entire community.
When we broached the subject of this list with staff, they too were at a loss to explain the
rationale behind many of the banned business types. If we are addressing the health of business
in the neighborhood, this list goes much too far with prohibitions and becomes an overall
negative drag on the business community. This list needs to be modified. We understand from
staffthat it is under review. Approval of the N-Plan should wait for that to occur.
Another alternative is to consider specific lot-by-lot reductions in the numbers of CN
designated businesses. This would require a more deliberate, time consuming approach, but it is
one that RBG would support for consideration. We have plenty of time to do this in order to
develop an N-Plan that would be acceptable. This plan is not.
Staff agreed to revisit with the advisory committee approximately 16 of the 38 categories
outlawed (we include those categorized as requiring special exception as well as those banned
outright). That is over 42% of the types listed on the city's list. If we add in automotive, we find
we object to about 52% of the outlawed categories. This makes CN unsupportable by most
businesses in the neighborhood.
Many of the real problems of Williamson Road, like the decrepit Roma Restaurant, or the
sheer difficulty of getting off Williamson Road and to an interstate, or the elimination of many
badly nm businesses, will not be solved by this plan. Many of our neighborhood problems need
to be creatively addressed problem-by-problem, rather than by a broad-brush approach using
downzoning.
7. Since the original draft of the Future Land Use map, even more general commercial land
use patterns have been changed on the map to small- and medium-scale in the neighborhood
(future CN). This latest land use map shows one block of Noble Avenue as small- and medium
scale. We do not agree with the location of this land use as a means to buffer residential uses
from the commercial uses across the street.
Staff agrees, as do most of this commission, that the place to buffer residential from
commercial is in the backs of homes. Why then is the front of homes designated? We have
heard the absurd argument that this will allow the city to tie up applicants so as to obtain more
proffers. This is one way to handle development. It might be called the "proffers by extortion"
approach. There are other, better ways to approach a neighborhood problem of this sort. They
ought to be promoted and used by the city and staff.
8. Another perception we have is one we would categorize as swimming against the tide, or
possibly swimming against a rip-tide. The nationwide trend is towards businesses building with
parking in front of the building. The plan would have us go against that. We can understand
the intention, but we believe Williamson Road is precisely the wrong place for it. An example
might be the relocation of Fink's to a place with parking in front and on one side (but not in the
back).
Banks are no longer building with parking in the rear. Safety is primary. Restaurants will go
elsewhere if parking is not available, at least in part, in the front of the building. Many buildings
in downtown are empty above the first floor (as well as some on the first floor). Occupancy of
upper floors peaked in 1960, according to commercial realtors. In our opinion, the primary
reasons are access and parking. We mean quick, easy, safe access to parking that does not cost
the customer or resident a fortune.
In the neighborhood meetings we suggested pocket parking lots. We think this is a better way
to start. Perhaps if pocket parking lots existed, it would be more feasible to have no parking in
the front of the building. But first should come a pocket parking lot demonstration project to see
what works. The neighborhood plan is very weak on this, suggesting that along with pocket
parking lots the city "encourage the development of on-street parking..." as well. We do not
think this is appropriate for Williamson Road.
RBG would also like to see greater emphasis on the following:
a. expansion of the library, regardless of the results of a city-wide study;
b. a utilities study to determine the feasibility and costs of phased in
undergrounding;
c. adoption of the traffic and parking plan in case a stadium is built;
d. a permeable pavement demonstration project;
e. LID alternatives to curbing, guttering, etc.
f. Programs for addressing the needs of immigrants
10. As mentioned in our oral comments, we find it reprehensible that this plan includes the
development of a center mm lane, including medians with landscaping. That project is already
completed, not projected for the furore. It is a Project that was started 12 years ago by members
of WRABA and is an example of solving a problem without a zoning change or neighborhood
plan. It should be removed from the plan.
11. The process has been a concern to RBG and to WRABA. We ask ourselves where the
impetus to change to CN came from? We note that the business community was not consulted
about nor is it supportive of such a need. We note that there is certainly no consensus on the
plan. We find the process poorly done, at best. So again, for a variety of reasons we
recommend council not approve this plan.
Bill Tanger, Director
W-Plan-RBG to Council-8-11 .ltr
Williamson Road Area Business Association
P.O. Box 5892 + 4804 Williamson Road, NW +Roanoke, VA 24012-0892
October 13, 2004
Mayor Harris
Members of Roanoke City Council
Darlene Burcham, Roanoke City Manager
RE: Williarnson Road Area Plan
(Draft for City Council Public Heating, October 18, 2004)
Dear Mayor Harris, Members of the Roanoke City Council, and Mrs. Burcham:
On Monday evening, August 16, 2004, thc Willlamson Road Area Business Association
(WRABA) was asked by the Roanoke CityCouncit to p,~pare specific suggested changes
to the Williarnson Road Area Plart to reflectthe position of neighbo, hood and business
interests along this corridor. At WRABA's regular meeting on Tuesday, August 17,
2004, our Board formed a coninilttee to review thc, proposed plan and recommend
changes to the plan.
Our committee has met numerous times to review and recommend changesto the plan.
We reviewed the plan very carefully and prepm,d ten (t0) pages of proposed ¢lumges.
We submitted our proposed changesto Mr. Brian Townsend on September 16, 2004 with
copies to you. We then met with Brian and Chris Cl-fittamon two occasions to try to
resolve any differences of opinion.
Five (5) Guiding Principles guide our proposed changes to the plan, as follows:
Guiding Principles:
WiHiamson Road is regional - not local. The businesses along Wiltiarnson
Road serve primarily a regional market, not just adjacent neighborhoods.
WRABA recognizes nodes of special development along Wffiiamson
Road. WRABA will work with the City to identify these nodes and assist in
developing them as models and anchors for Williamson Road development.
Implementation tools mayinctudespeciat zoning and financial incentives to
developers and businesses.
There should be few new commercial areas designated or zoned in the
planning area, unless there are special ch-cumstances requiring new
commercial areas. The emphasis shoutdbe on redevelopment of existing
commercial areas, not development of new ones.
FAX (540) 362-5789 + EMAIL wraba@roava.net + WEB www.wraba.org +BUS (540) 362-3293
Williamson Road Area Plnn
October 13, 2004
Page 2
There should be a new way of thinking about parking in the Williamson
Road area. There shouldbe no reduetionin thru-lanes on Willianison Road.
WRABA supports parking along Wittiamson Road in "sheltered", off-meet
parking areas.
There should be no designated bicycle lanes on Williamson Road. We
recognize that bicyclists have the right to use Williamson Road, but we
believe bicycling on this sg-eet is too dangerous. Having bike lanes is an
invitation to bikers; with the um,cnt il J0 mid ~ wid~th~, it would be a
potential disaster. Instead, we encourage the use of less traveled back streets
and bike path,
WRABA supports the plan, as it hasbeenmodified through our conversations with Brian
and Chris. It is a positive step in imprinting our business and residentia~ areas. While
there are minor wording changes, which we still would tikelo see, we feet that the overall
Plan represents the interests of residents, businesspeopte and others interested in seeing
Williamson Road develop appropriately.
We are taking the plan very seriously. Wewam to strongly support theplan when it is
adopted and be very active particip~mt~ in its imlalementation. Tothat end, we want to be
very involved in reviewing and recocmnending any changes in zoning, which may affect
businesses on Williamson Road. Please asktheCity staffto continue to work closely
with us on implementation.
We would like to thank Mayor Harris and the members of City Council for the
opportunity to work closelywitlx tbeCity regardingthis plan. We look forward to joint
efforts in the future. Our Board could not be more enthusiastic about this opportunity!
Committee Members:
Ed Armentrout, Chair
John Leftwich
Gene McGuire
Wendy J. Jones
Sincerely,
Linda B. Plunkett,
Executive Director
Warren Via, President
Ben Burch
Mike Conner
IVfike Bailey
Cc~
Brian Townsend, Director of Planning, Building and Development
Chris Chittum, City Planner II
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 20, 2004
File #24-79
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 18, 2004, an Ordinance implementing certain changes to the City's
Tax Exemption Program for rehabilitated real property was tabled until the regular
meeting of Council on Monday, November 1, 2004, at 2:00 p.m. Council requested
that the ordinance be revised to apply to commercial/industrial and multi-use
property only.
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Office of Management and Budget
Susan S. Lower, Director, Real Estate Valuation
SUSAN S. LOWER
Director
CITY OF ROANOKE
REAL ESTATE VALUATION
215 Church Avenue, S.W., Room 250
Roanoke, Virginia 24011
October 18, 2004
Telephone: (540) 853-2771
Facsimile: (540) 853-2796
Honorable Mayor C. Nelson Harris
And Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We have a unique situation regarding the development of a piece of
property as it relates to the proposed changes to the tax exemption
guidelines on the rehab of commercial property. The engineer/architect
called me on this property to decide if he should advise his client to seek
tax abatement incentives. He wants to build a three to three and a half
million dollar building on this location. The property has 7.7 acres and it
has a 10,000 square foot concrete block building on the premises. I
shared with him that the new proposed changes in the Rehab program
eliminate the square footage restriction on the size of the addition. He
originally said he did not want to incorporate this old building, and he
had plans for the new building to be on the other side of the site. I told
him he would have to renovate the existing building in order to apply for
the tax exemption. He said he could rework his plan to Incorporate this
old building.
The assessment on this building is $79,800 (It's an old abandoned
storage building). He Is proposing to build a 63,000 square foot building
that will in fact be a new building. If he builds a $3,000,000 building,
and we deduct our assessed land value of $289,300, the projected
assessed value of the building would be $2,710,700. The difference
between the current assessment and the proposed value is $2,630,900,
which would be the abatement. This abatement times 5 yrs @ our current
tax rate of $1.21 per $1 O0 is $159,169. ($ 31,833.89 x 5 = $159,169) In
the 6th year If we assume the property has increased in value to $3.5
million, we would collect $42,700 in real estate taxes. It would take 3.72
years to make up for the tax abatement.
Our committee discussed this situation, and we do not feel this was the
Intent of the changes we are proposing to the program - that Is to find a
loophole to take advantage of it by taking an old storage building and
adding on to It specifically to qualify for the tax exemption. In this case,
the owner really is building a new facility and does not qualify for the
Rehab Program. Due to situations like this, we recommend this portion
of the Ordinance be amended to read as follows:
§32-96. EIIqlbility of commercial or industrial real property.
('~j In order to qualify for the exemption from real
property taxation for real property substantially rehabilitated for
commercial
or
industrial use, a structure shall meet all of the following
criteria:
(1) Be no less than twenty-five (25) years of age;
(2) Be improved so as to Increase the assessed value of the
structure by
no less than sixty (60) percent; and
improved without increasing the total square footage of such
structure by more than 100%.
{4) ('Si Be designed for and suitable for commercial or
Industrial use after completion of such improvement.
In closing, this is the only revision to our original recommendations
from the Council Report that you received last week.
Sincerely,
Susan S. Lower, SRA
Director of Real Estate Valuation
C:
Jesse A. Hall, Director of Finance
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
October 18, 2004
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Revisions to the Tax
Exemption
Requirements for
Rehabilitation of Real
Property
Background:
In 1981, the City of Roanoke established a program allowing tax
exemptions for the rehabilitation of residential, commercial, and
industrial real property. It has received applications from approximately
650 property owners since that time. The goals of the program are to
encourage the renovation of real property, to revitalize aging and
deteriorating structures, and to improve the conditions of the City's
neighborhoods. Revisions to the program were made in 2000. From that
point up through today, the City has seen a steady increase in the
"before" and "after" assessed values of the properties that have entered
the program. For instance, in 2000, the average value of residential
properties prior to rehabilitation was $24,565; by the end of 2003, that
figure had increased to $39,312. The average assessed value of
residential properties after rehabilitation has risen from $64,913 in 2000
to $105,960 in 2004.
Honorable Mayor and members of Council
October 18, 2004
Page 2
Over the past several months, there has been a review of the City's
current eligibility requirements for this program. The intent of this
review has been to develop recommendations to modify the requirements
by which a property owner can participate in it. On September 7% City
Council was briefed by the Director of Real Estate Valuation, Susan Lower,
on the proposed changes for participation. The recommendations
include:
Establishing a cap on the assessed value of residential real property,
prior to rehabilitation, of no more than $200,000. Currently, no cap
exists.
Eliminating the restrictions on increased square footage on residential
real property. Currently, total square footage must not be increased
by more than 15%.
Revising the restrictions on increased square footage on commercial
and industrial real property such that the total square footage of the
structure cannot be increased by more than 100%. Currently, total
square footage must not be increased by more than 15%.
Increasing the application fee when a change in use will result in
additional tax parcel numbers being created to $50 for each additional
tax map number created. Currently, the application fee is $50 for
each property.
For multi-use properties, requiring the residential portion to meet the
eligibility requirements for residential real property and requiring the
commercial or industrial portion to meet the eligibility requirements
for commercial or industrial real property. Currently, any property,
the use of which is partially residential and partially commercial or
industrial, is treated as residential in its entirety for purposes of this
division.
For a residential structure with an assessed value below $5,000,
allowing an exemption if the structure is demolished provided that the
replacement structure is a single-family residence with an assessed
value of at least 120% of the median value of other dwelling units in
Honorable Mayor and Members of Council
October 18, 2004
Page 3
the neighborhood. The exemption shall not apply, however, when any
structure demolished is a registered Virginia landmark or is
determined by the Department of Historic Resources to contribute to
the significance of a registered historic district. Currently, an
exemption shall not apply when any existing structure is demolished
or razed and a replacement structure is constructed.
It was discovered after the briefing session that the current program
shall terminate on July l , 2005, unless reenacted. An additional
recommendation is to extend that expiration date to July 1,2010. The
proposal to extend this date out five years will allow the City the
opportunity to monitor and assess whether the program's goals
continue to be met as a result of these changes.
Recommended Action:
Adopt the attached ordinance amending and re-ordaining Division 5,
Exemption of Certain Rehabilitated Real Property, consisting of sections
32-93 through 32-101, of Chapter 32, Taxation, Code of the City of
Roanoke (1979), as amended, by amending the eligibility requirements
for tax exemption based on the recommendations noted above.
Respectfully submitted,
City Manager
DLB:rbl
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Susan S. Lower, Director of Real Estate Valuation
R. Brian Townsend, Director of Planning, Building, and
Development
COUNCIL LE-I-I-ER # CM04-00173
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE amending and reordaining Division 5. Exemption of Certain
Rehabilitated Property, consisting of §§32-93, through 32-101, of Chapter 32, Taxation, Code of
the City of Roanoke (1979), as amended, by amending the eligibility requirements for tax
exemption pursuant to this Division; establishing a cap on assessed value of residential real
property prior to rehabilitation; eliminating the restrictions on increased square footage on
residential, commercial, and industrial real property; increasing the application fee when a
change in use will result in additional tax parcel numbers being created; making certain other
changes to the City's tax exemption program for rehabilitated real property; and dispensing with
the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke, as follows:
1. Division 5. Exemption of Certain Rehabilitated Property, consisting of §§32-93,
through 32-101, of Chapter 32, Taxation, Code of the City of Roanoke (1979), is hereby
amended and reordained to read and provide as follows:
DIVISION 5.
EXEMPTION OF CERTAIN REHABILITATED REAL PROPERTY
§32-93. Generally; termination of exemption pro~ram.
(a) The director of real estate valuation shall, upon application made
and within the limits as hereinafter provided, order exemption of real property tax
on real property substantially rehabilitated for residential use and on real property
substantially rehabilitated for commercial or industrial use.
(b) This division shall terminate and no new applications for exemption
shall be accepted on and after July 1, 2005 2010, unless reenacted. This provision
K:\M EAS URES\O-AMCHAPTER3 2TAXEXEMPTIONREHABREALPROPERTYFINAL.doc
shall not affect applications filed before that date, or the continued eligibility for
exemption of properties approved before that date.
(c) As used in this Division, the term "substantial rehabilitation" shall
include the substantial rehabilitation, renovation, or replacement of real
property.
§32-95. Eligibility of residential real property.
(a) In order to qualify for the exemption from real property taxation for
real property substantially rehabilitated for residential use, a structure shall meet
all of the follo~ving criteria:
(1)
(2)
(3)
(4)
(5)
Be no less than twenty-five (25) years of age;
Be improved so as to increase the assessed value of the structure
by no less than forty (40) percent;
value, prior to substantial rehabilitation, of no more than
$200,000;
Be designed for and suitable for residential use, at least in pm-t,
after completion of such improvement; and
Be improved without increasing the current number of dwelling
units.
(b) Residential use shall include single-family dwellings, duplexes,
multifamily dwellings units, ~ and town houses. Any property, the use
of which is partially residential and partially commercial or industrial, ska!! be
.................................. j ~.~. v,~, .................. must meet
eligibility standards for each such applicable use. The director of real estate
valuation shall determine the respective value of each such use prior to
commencement of the substantial renovation.
§32-96. Eligibility of commercial or industrial real property.
(a) In order to qualify for the exemption from real property taxation
for real property substantially rehabilitated for commercial or
industrial use, a structure shall meet all of the following criteria:
(2)
(3)
Be no less than twenty-five (25) years of age;
Be improved so as to increase the assessed value of the structure by
no less than sixty (60) percent; and
Be improved without increasing the total square footage of such
+ O
c,~,~ pcrccn, one hundred (100%)
structure by more than ........~,~ ~
percent; and
K:\MEAS URES\O-AMCHAPTER32TAXEXEMPTiONREHABREALPROPERTYFiNAL.doc
(4) Be designed for and suitable for commercial or industrial use after
completion of such improvement.
(b) If an exemption is granted for commercial or industrial properties
pursuant to this Division, no other exemption, including one pursuant to Division
5A and 5B, pertaining to enterprise zones, will be granted, even if the use of the
property changes.
§32-97. Amount of exemption.
The amount of the exemption from real property taxation provided for by
this division shall be an amount equal to the difference in the appraised value of
the qualifying structure immediately before substantial rehabilitation and
immediately after substantial rehabilitation~ as determined by the director of real
estate valuation. This amount only, on a fixed basis, shall constitute the
exemption, notwithstanding subsequent assessment or reassessment. The
exemption resulting from substantial rehabilitation of a qualifying structure shall
commence on July 1st of the tax year following completion of the rehabilitation
and shall run with the real estate for a period of five (5) years, and only one (1)
exemption under this division may be applicable to any structure at any point in
time. If the qualifying structure has been designated with either H-l, Historic
District, or H-2, Neighborhood Preservation District, zoning overlay designations,
or is located within an area designated as a conservation area or a rehabilitation
district by the city, then the exemption shall run with real estate for a period often
(10) years. An additional five-year period shall apply to any residential structure
that will have at least a fifty (50) percent net reduction in the number of dwelling
units after rehabilitation.
§32-98. Application.
(a) Application for exemption of substantially rehabilitated real property
from taxation under this division shall be filed by the owner of such property with
the director of real estate valuation prior to commencement of any rehabilitation
work for which exemption is sought. Each application for such exemption shall be
accompanied by a processing fee in the amount of fifty dollars ($50.00). /f a
property is being converted, and new and additional tax parcels will be created,
the application fee shall be fifty dollars ($50. O0) for each tax parcel. No property
shall be eligible for such exemption unless all appropriate building permits have
been acquired and the director of real estate valuation has verified that the
rehabilitation indicated on the application has been completed. Furthermore, no
property shall be eligible for such exemption if the director of real estate valuation
has been denied access to the entire premises either before or after the
rehabilitation work for which exemption has been applied, for purposes of
determining ~vhether the required rehabilitation has been completed and for
appraising the property.
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(b) The burden of proof shall be on the applicant to show that the
property for which exemption has been filed complies with all the eligibility
criteria established by this division. The director of real estate valuation may
require documentary proof of eligibility, and, in such cases, documentation
satisfactory to the director shall be presented.
§32-100. Demolition.
The exemption provided in this division shall not apply when any existing
structure is demolished or razed and a replacement structure is constructed:,
unless it is a residential structure and the assessed value of the existing structure
is less than $5,000. The replacement structure must be a single-family residence,
and it must have an assessed value of at least 120% of the median value of other
dwelling units in the neighborhood, as determined by the director of real estate
valuation. Such exemption shall not apply when the structure to be demolished is
a Virginia registered landmark, or is determined by the Division of Historic
Resources to contribute to the significance of a registered historic district.
2. Pursuant to §12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
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