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Home My WebLink AboutCouncil Actions 01-03-05McDan/e/ $6929-0. 0505 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 3, 2005 9:00 A.M. ROOM !59 AGENDA Call to Order--Roll Call. (Council Member Wishneff was absent.) A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0) (Council Member Dowe was absent when the vote was recorded.) File #110-132 A communication from Council Member Alfred T. Dowe, Jr., Chair, City Council Personnel Committee, requesting that Council convene in aCIosed Meeting to discuss the mid-year performance of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0) (Council Member Dowe was absent when the vote was recorded.) File #132 Acommunication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (5-0) (Council Member Dowe was absent when the vote was recorded.) File #132 Items listed on the 2:00 p.m. Council docket requiring discussion/clarification, and additions/deletions to the 2:00 p.m. agenda. (15 minutes) Topics for discussion by the Mayor and Members of Council. (30 minutes) · Council Committee Assignments · Items for discussion at the joint meeting of Council and the School Board on Monday, February 7, 2005, at 9:00 a.m. · Items for discussion atthejoint meeting of Council and the Architectural Review Board on Monday, February 7, 2005, at 12:00 p.m. Briefings: · Trolley Update - 30 minutes · Fire Station No. 1 Update - 30 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE cI'rY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY $, 2005 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (Council Member Wishneff was absent.) The Invocation was delivered by Council Member Alfred T. Dowe, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Today's Council meeting will be replayed on Channel 3 on Thursday, January 6, 2005, at 7:00 p.m., and Saturday, January 8, 2005, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLO'I-I'ED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-I'ED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-I'EE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. CONSENT AGENDA Approved (6-0) ALL MA'I-I'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider amendment applications for two Enterprise Zones within the City of Roanoke. RECOMMENDED ACTION: Concur in the request. File #266 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the use of property rights in connection with the proposed pedestrian bridge at 204 Jefferson Street. RECOMMENDED ACTION: Concur in the request. File #102 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: Appropriation of $1 5,OOO.O0 in State Department of Rehabilitative Services grant funds for the Fifth Planning District Commission Disability Services Board. Adopted Budget Ordinance No. 36929-010305. (6-0) File #60-72-326-353 Acceptance of Western Virginia Workforce Development funds, in the amount of $10,000.00, for the Western Virginia Market Communications Outreach Pilot program. Adopted Budget Ordinance No. 36930-010305 and Resolution No. 36931-010305. (6-0) File #60-72-236-246 Acceptance of Workforce investment Act funds, in the amount of $582,591.00, for Program Year 2004 from the Western Virginia Workforce Development Board. Adopted Budget Ordinance No. 36932-010305 and Resolution No. 36933-010305. (6-0) File #60-72-236-246 Approval of a special policy to pay military reservists called to active duty between October 1,2004 and September 30, 2005. Adopted Resolution No. 36934-010305. (6-0) File #184 Amendment of paragraph 14 of Ordinance No. 36693-051304, adopted on May 13, 2004, to suspend the Architectural Review Board certification requirement until the Virginia Certified Architectural Review Program is established. Adopted Ordinance No. 36935-010305. (6-0) File #249 DIRECTOR OF FINANCE: 1. Financial report for the month of November 2004. Received and filed. File #1 0 7. REPORTS OF COMMI'I-I'EES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Cutler reported on the progress of the Smart Way transit program and advised that 1,616 passenger trips were made between the Roanoke Valley and the Town of Blacksburg from December 1 - 24, 2004, averaging over 100 passengers per day. File #55 Council Member Cutler recognized the City of Roanoke and Hill Studios, recipients of one of the four Gabriella Page Historic Preservation Awards from the Association for the Preservation of Virginia Antiquities for restoration of the Bell Tower facade at Fire Station No. 1. File #70-80-216 Vice-Mayor Fitzpatrick commended the Virginia Tech football team who will compete in the Sugar Bowl on January 3 at the New Orleans Superdome. He called attention to the close connection of the Roanoke Valley to colleges and universities in the region and the importance of understanding the economic impact and the role of the Roanoke Valley in continuing to establish good relationships with such colleges and universities. File #80-258-388-450 Council Member Dowe congratulated the Roanoke Dazzle basketball team, the only team in the National Basketball Association Developmental League that has experienced an increase in attendance of between 25 - 30 per cent. He stated that the Roanoke community is to be commended for supporting the Roanoke Dazzle and is encouraged to continue its support of not only the Roanoke Dazzle, but all other sports entities throughout the community. File #80-388 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MA'I-I'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Robert Gravely, 727 29th Street, N. W., quoted Bible scripture. He expressed concern with regard to the use of City taxpayers' money to support private business and downtown Roanoke businesses, and insufficient wages for City employees. File #66-79-184 1 2. CITY MANAGER COMMENTS: The City Manager advised that the City's neighborhood leaf collection program was completed prior to December 31, 2004, and private contractors working on arterial streets will complete leaf collection within seven to ten days. File #144-514 8 The City Manager reported that for the month of December 2004, the City of Roanoke once again exceeded the required tonnage to receive free recycling, which saved the citizens of Roanoke $10,384.00 for the month of December. File #282 The City Manager called attention to two fire related deaths in the City of Roanoke on January 1,2005, and another death by fire on January 3. She encouraged citizens to check their smoke detectors to ensure that they are in proper working order and advised that City residents may obtain a free smoke detector/batteries at any of the City's fire stations. She also encouraged citizens to take advantage of free chimney inspections and space heater and kerosene heater inspections that will be performed by request by the Fire Department. She asked that those persons who lost their lives by fire be remembered in prayer. File #70 CERTIFICATION OF CLOSED SESSION. (6-0) Appointed Daniel E. Wooldridge as a Member of the Roanoke Civic Center Commission, for a term ending September 30, 2007. File #15-110-192 THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY, JANUARY 13, 2005, AT 8:30 A.M., AT THE HOTEL ROANOKE AND CONFERENCE CENTER, JEFFERSON BOARD ROOM, FOR THE CITY COUNCIL'S PLANNING RETREAT. C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011 - 1594 TELEPHONE: (540) 853~2444 FAX: (540) 853-1145 Janua~ 3,2005 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, CNH:snh C. Nelson Harris Mayor C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Janua~ 3,2005 Council Members: M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the performance of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, ~.. , Afr~ ~'~ C it ye~ o~~'~ nCe~ a~ro m m it t e e ATD:snh CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 Cit~Web: www.roanokegov.com January 3, 2005 The Honorable Mayor and Members of City Council Roanoke, Virginia SubJect: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.^.3, Code of Virginia (1950), as amended. Sincerely, City Manager OLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Topics for discussion by the Mayor and Members of Council. (30 minutes) · Council Committee Assignments Items for discussion at the joint meeting of Council and the School Board on Monday, February 7, 2005, at 9:00 a.m. Items for discussion at the joint meeting of Council and the Architectural Review Board on Monday, February 7, 2005, at 12:00 p.m. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA 24011 Dear Mayor Harris and Members of Council: Subject: Trolley Update This is to request space on Council's regular agenda for a 30 minute presentation on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm C: City Attorney Director of Finance City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA 2401 ! Dear Mayor Harris and Members of Council: Subject: Fire Station #1 Update This is to request space on Council's regular agenda for a 30 minute presentation on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm City Attorney Director of Finance City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request for Public Hearing to Consider Amendment Applications for Enterprise Zone One A and Enterprise Zone Two Background: Staff has recently identified a need to amend provisions for the two Enterprise Zones within the City. As part of the amendment for Enterprise Zone One A, we propose adding Parkside Plaza, the East End Shops and an area bordering Williamson Road south of Elm Avenue and east of the railroad tracks to Enterprise Zone One A. Adding these properties, some of which are in the floodplain, could stimulate additional opportunities for revitalization where buildings are currently vacant or underutilized. In addition, the City would seek modification of the water, sewer and fire connection fee incentive for both Enterprise Zone One A and Enterprise Zone Two. Recent adoption of new fees by the Western Virginia Water Authority to equalize City and Roanoke County rates, combined with the possibility of further increases, necessitates a change in this incentive. In order to submit these applications, at least one public hearing affording citizens or interested parties an opportunity to be heard on such matters must be held. Mayor Harris and Members of City Council January 3, 2005 Page 2 Recommended Action: Authorize the City Clerk to schedule and advertise a public hearing on the above Amendment Applications for January 18, 2005, at 7:00 p.m., or another date as soon thereafter as the City Manager may deem appropriate. Respectfully submitted, Darlene L. Burcham City Manager DLB:Ib C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Director of Economic Development CM04-00208 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Proposed Pedestrian Bridge at 204 Jefferson Street Tax No. 4010801 Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed use of property rights. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, January 18, 2005. A full report will be included in the January 18, 2005, agenda material for your consideration. Respectfully submitted, Darlene L. Burcham City Manager DLB/sef C: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 6,2005 File #60-72-326-353 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36929-010305 appropriating funds in connection with the FY05 Fifth Planning District Regional Disability Services Board Grant, amending and reordaining certain sections of the 2004-2005 General and Grant Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall January 6, 2005 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human Services Carol D. Tuning, Human Services Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of January, 2005. No. 36929-010305. AN ORDINANCE to appropriate funding for the FY05 Fifth Planning District Regional Disability Services Board Grant, amending and reordaining certain sections of the 2004-2005 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2004-2005 General and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Fees For Professional Services Transfer To Grant Fund Grant Fund Appropriations Fees For Professional Services Revenues Fifth District Disability Services Board- Other Local Fifth District Disability Services Board- Local Fifth District Disability Services Board- State 001-630-1270-2010 $ (1,518) 001-250-9310-9535 1,518 035-630-5171-2010 19,301 035-630-5171-5209 2,783 035-630-5171-5210 1,518 035-630-5171-5211 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Janua~ 3,2005 Honorable C. Nelson Harris, Mayor Honorable Beverly Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council Subject: Appropriation of Regional Disability Services Board Grant Funding Background: Considerations: The Fifth Planning District Commission Disability Services Board (DSB) is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community. The following jurisdictions in the Fifth Planning District have enacted resolutions establishing their participation in a regional effort and have appointed a local official to serve: the cities of Roanoke, Salem and Covington; counties of Roanoke, Craig, Botetourt and Alleghany and the Towns of Clifton Forge and Vinton. Other members of the DSB include representatives from business and consumers. City Council authorized the Director of Finance to serve as fiscal agent for the Fifth Planning District Disabilities Services Board on September 25, 1995, Resolution No. 32675-092595. Considerations: The State Department of Rehabilitative Services has allocated funds in the amount of $15,000 for a one-year period to provide training at no cost to Mayor Harris and Members of City Council January 3, 2005 Page 2 any blind or vision/print impaired person desiring training in the use of computer based assistive programs. The required cash match from local jurisdictions in the Fifth Planning District is $1,666. The cash match which has been committed by Roanoke and other jurisdictions is actually $4,301. Recommended action: City Council appropriate $15,000 in state grant funds and $4,301 in local match for the DSB and establish a corresponding revenue estimates in accounts to be established by the Director of Finance in the Grant Fund. Respectfully submitted, Darlene I_. Burcham City Manager DLB:ct C; William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Jane Conlin, Director of Human and Social Services Carol Tuning, Human Services Coordinator CM04-00205 '0~ NOV 29 ~l? :09 COMMONWEALTH of VIRGINIA James A. Rothrock, M.S., L.RC. ---~- '- - Rehabilitative Services COMMISSIONER 8{H)4 FRANKLIN FARMS DRIVE POST OFFICE BOX K 30O RICHMOND. VIRGINIA 2.1288 - 030(1 November 18, 2004 Deborah Pitts, ChaL, penoa Fifth Planning District Disability Services Board Post Office Box 173 Salem, VA 24153 VOICE: 1804) 662.7000 TTY: (804) 662-9040 VOICE - TOLLFREE: 800-552-5019 TTY . TOLL FREE: 800-464-9950 FAX: {804} 662-9532 EMAIL: drs@drs,state.va.us Dear Ms. Htts, Thank you for submitting your proposals for the Competitive Rehabilitative Services Incentive Fund (RSIF) for Fiscal Year 2005. All proposals were carefully considered using the review process as de£med in thc Rehabilitative Services Incentive Fund Cm!~line~ The Disability Services Council met on November 16, 2004, and conducted a final review of the proposals submitted for funding. This letter is to officially inform you that the Voice of the Blue Ridge was approved for funding. This proposal is to facilitate access to assisfive technologies to blind or visually/print handicapped persons.. The award is for $15,000 for one year with a required local match of $1,666. Funding is available for gnmts to begin on December 1, 2004. Sheila Williams will be developing the grants over the next month and will be in touch with you if she needs additional information. If you have any questions regarding the information contained in this letter or the grant review process, please contact Shirley Ferguson at 804-662-7070 Voicefl~rY or Sheila Williams at 804- 662-7055 VoiceflT¥. They can both also be reached at 800-552-5019 voice or 800-464-9950 TrY. Sincerely, . ~ Chief Deputy Conunissioner Bane Sundridge, Voice of the BI, lc Ridge Roslyn Kingery, Staff Suppo)~v'' Jesse Hall, Fiscal Agent [./ .4n Equal Opportunity / 4ffirmative Action Employer CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 6, 2005 File #60-72-236-246 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36930-010305 appropriating $10,000.00 for the Western Virginia Workforce Development Board to administer the Marketing Communications Outreach Pilot program, and amending and reordaining certain sections of the 2004-2005 Grant Fund appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall January 6, 2005 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of January, 2005. No. 36930-010305. AN ORDINANCE to appropriate funding for the Western Virginia Workforce Development Board to administer the Marketing Communications Outreach Pilot program, amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Marketing 035-633-2315-8053 $10,000 Revenues WlA Outreach Pilot Program FY05 035-633-2315-2315 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Januaw 6,2005 File #60-72-236-246 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36931-0:[0305 authorizing acceptance of a grant, in the amount of $10,000.00, for the Western Virginia Workforce Development Board Marketing Communications Outreach Pilot Program, for development and deployment of a strategic marketing implementation plan by selected Local Workforce Investment Bonds that promotes awareness of the Virginia Workforce Network. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment Darlene L. Burcham January 6, 2005 Page 2 pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of January, 2005. No. 36931-010305. A RESOLUTION authorizing acceptance of a grant award for the Western Virginia Workforce Development Board Marketing Communications Outreach Pilot Program, for the development and deployment of a strategic marketing implementation plan by selected Local Workforce Investment Boards that promotes awareness of the Virginia Workforce Network, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The grant award for the Western Virginia Workforce Development Board Marketing Communications Outreach Pilot Program, for the development and deployment of a strategic marketing implementation plan by selected Local Workforce Investment Boards that promotes awareness of the Virginia Workforce Network, in the amount of $10,000.00, as more particularly described in the City Manager's letter to Council dated January 3, 2005, is hereby ACCEPTED. 2. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds and to furnish such additional information as may be required in connection with the City's acceptance of these grant funds. All documents shall be on form approved by the City Attorney. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable Honorable Honorable Honorable Honorable Honorable Honorable C. Nelson Harris, Mayor Beverly T. Fitzpatrick, Jr., Vice Mayor M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Sherman P. Lea, Council Member Brenda L. McDaniel, Council Member Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council, Subject: Funding for Western Virginia Workforce Development Board Marketing Communications Outreach Pilot Program Background: The City of Roanoke is the grant recipient for the Marketing Communications Outreach Pilot program funding, thus, City Council must appropriate the funding for all grants and other monies received in order for the Western Virginia Workforce Development Board to administer grant programs. In an effort to increase public awareness of the Virginia Workforce Network (VWN) and One-Stop centers among employers, the Virginia Workforce Council through the Virginia Employment Commission implemented the Marketing Communications Outreach Pilot Program to selected Local Workforce Investment Boards (LWlB). The LWlB must incorporate the VWN logo and identity in all LWlBs products and services in an effort to promote the W/VN's brand awareness among program components listed below. The Western Virginia Workforce Development Board will work to develop its own marketing initiatives and will develop targeted marketing tactics to include but not limited to the following: · Public relations and news media strategies; · Radio and television public service announcements; Honorable Mayor and Members of City Council January 3, 2005 Page 2 An electronic newsletter for business customers; and A workforce summit event including local businesses, economic development, educators, and workforce development professionals. Critical to this project is the development and deployment of a strategic marketing implementation plan that creates and communicates a favorably branded corporate culture among One-Stop delivery centers while empowering the Western Virginia Workforce Development Board as the leader in local workforce development. Considerations: *Program Operations - Planned programs will be implemented. *Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City. Recommendations: Authorize the City Manager to execute all appropriate documents, upon form approved by the City Attorney, related to acceptance of the funding for the Marketing Communications Outreach Pilot Program. Accept the Marketing Communications Outreach Pilot funding of $10,000 for the period of October 1,2004 through June 30, 2005 and appropriate the funding to accounts to be established in the Grant Fund by the Director of Finance. Establish a corresponding revenue estimate in the Grant Fund. Respectfully submitted, City Manager DLB:jrc c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Jane R. Conlin, Director of Human Services Rolanda B. Russell, Assistant City Manager for Community Development #CM04-00206 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 6, 2005 File #60-72-236-246 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: lam attaching copy of Ordinance No. 36932-010305 appropriating $582,591.00 for Western Virginia Workforce Development Board Programs, and amending and reordaining'certain sections of the 2004-2005 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Si~'~L~, .-~, ~~ Mary F. Parker, CMC City Clerk MFP:ew Attachment Jesse A. Hall January 6, 2005 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of January, 2005. No. 36932-010305. AN ORDINANCE to appropriate funding for the Western Virginia Workforce Development Board Programs, amending and reordaining certain sections of the 2004- 2005 Grant Fund Appropriations, and dispensing with the second reading by title of this o~inance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Wag'~e s Telephone Leases Travel Supplies Marketing Contractual Services Equipment Insurance Fees For Professional Services Wages Telephone Leases Travel Supplies Marketing Contractual Services Equipment Insurance Fees For Professional Services Wages Telephone Leases Travel Supplies Marketing Contractual Services Equipment 035-633-2310-8050 $ 40,095 035-633-2310-8090 585 035-633-2310-8058 3,278 035-633-2310-8052 1,463 035-633-2310-8055 975 035-633-2310-8053 1,788 035-633-2310-8057 8,125 035-633-2310-8059 650 035-633-2310-8056 1,138 035-633-2310-2010 162 035-633-2311-8050 7,952 035-633-2311-8090 114 035-633-2311-8058 634 035-633-2311-8052 284 035-633-2311-8055 189 035-633-2311-8053 346 035-633-2311-8057 158,546 035-633-2311-8059 126 035-633-2311-8056 220 035-633-2311-2010 31 035-633-2312-8050 7,950 035-633-2312-8090 114 035-633-2312-8058 636 035-633-2312-8052 283 035-633-2312-8055 189 035-633-2312-8053 347 035-633-2312-8057 173,130 035-633-2312-8059 126 Insurance Fees For Professional Services Wages Telephone Leases Travel Supplies Marketing Contractual Services Equipment Insurance Fees For Professional Services Wages Telephone Leases Travel Supplies Marketing Contractual Services Equipment Insurance Fees For Professional Services Revenues Workforce Investment Act Grant FY05 035-633-2312-8056 221 035-633-2312-2010 32 035-633-2313-8050 4,195 035-633-2313-8090 61 035-633-2313-8058 336 035-633-2313-8052 149 035-633-2313-8055 100 035-633-2313-8053 183 035-633-2313-8057 115,781 035-633-2313-8059 66 035-633-2313-8056 117 035-633-2313-2010 16 035-633-2314-8050 1,989 035-633-2314-8090 28 035-633-2314-8058 159 035-633-2314-8052 71 035-633-2314-8055 47 035-633-2314-8053 86 035-633-2314-8057 49,384 035-633-2314-8059 31 035-633-2314-8056 55 035-633-2314-2010 8 035-633-2311-2311 582,591 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 6, 2005 File #60-72-236-246 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36933-010305 accepting Western Virginia Workforce Development Board Workforce Investment Act funds in the amount of $582,591.00, and authorizing the City Manager to execute the requisite documents necessary to accept the funding. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attach ment Darlene L. Burcham January 6, 2005 Page 2 pc: Jesse A. Hall, Director or Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human Services IN THE COLTNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of January, 2005. No. 36933-010305. A RESOLUTION accepting the Western Virginia Workforce Development Board Workforce Investment Act funding of $582,591 and authorizing the City Manager to execute the requisite documents necessary to accept the funding. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The Western Virginia Workforce Development Board Workforce Investment Act funding of $582,591 is hereby ACCEPTED. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite documents necessary to accept funding, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the City Manager's letter dated January 3, 2005, to City Council. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Funding for Western Virginia Workforce Development Board Workforce Investment Act (WlA) Programs Background: The City of Roanoke is the grant recipient for Workforce Investment Act (WlA) funding, thus, City Council must appropriate the funding for all grants and other monies received in order for the Western Virginia Workforce Development Board to administer WlA programs. The Western Virginia Workforce Development Board administers the federally funded Workforce Investment Act (WlA) for Area 3, which encompasses the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem. WiA funding is for four primary client populations: · Dislocated workers who have been laid off from employment through no fault of their own; · Economically disadvantaged individuals as determined by household income guidelines defined by the U.S. Department of Labor; · Youth who are economically disadvantaged or who have other barriers to becom ng successfully employed adults; and · Businesses in need of employment and job training services. Honorable Mayor and Members of City Council January 3, 2005 Page 2 The Western Virginia Workforce Development Board has received a third Notice of Obligation (NO0) from the Virginia Employment Commission allocating an additional $187,157 for the Adult Program, which serves economically disadvantaged persons; $203,365 for the Dislocated Worker Program, which serves persons laid off from employment through no fault of their own; and $192,069 for the Youth Program, which serves economically disadvantaged youth, for Program Year 2004 (July 1,2004 -June 30, 2006). Ten percent of the aforementioned totals are to be allocated to the administrative function of the Western Virginia Workforce Development Board. Considerations: · Program Operations - Existing activities will continue and planned programs will be implemented. · Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City. Recommendations: Accept the Western Virginia Workforce Development Board Workforce Investment Act funding of $582,591 for Program Year 2004 and appropriate the funding, in accounts previously established in the Grant Fund by the Director of Finance. Establish corresponding revenue estimates in the Grant Fund as well. Respectfully submitted, Darlene L. Burcham City Manager DLBOc c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Jane R. Conlin, Director of Human Services Rolanda 13. Russell, Assistant City Manager for Community Development #CM04-00210 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 6, 2005 File #184 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36934-010305 authorizing payment of supplementary compensation and restoration of certain benefits to certain employees called to active military duty. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Sincerely, City Clerk MFP:ew Attachment Darlene L. Burcham January 6, 2005 Page 2 pc: Jesse A. Hall, Director of Finance Kenneth S. Cronin, Director of Human Resources IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of January, 2005. lqo. 36936-010305. A RESOLUTION authorizing payment of supplementary compensation and restoration of certain benefits to certain employees called to active military duty. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City shall pay, upon request, to any City employee who is a military reservist and who, between October 1, 2004, and September 30, 2005, is called to and serves in active duty related to our country's war on terrorism, subsequent to that. employee's employment with the City, a supplement equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. This supplement shall not be paid for any days that regular City salary must be paid to such employees. Employees shall provide the Department of Human Resources with the necessary documentation to establish their eligibility for the supplement. 2. Each such employee shall be deemed to have earned City vacation, paid and extended illness leave for the period of such active duty in the same manner as if such employee had remained in service with the City. 3. For each such employee who returns to service with the City within seven (7) working days of the conclusion of such active military duty, the City shall pay the City portion of the health and dental benefit premiums necessary to provide coverage for the employee effective upon the date of return to service with the City. ATTEST: K:~l~asurea~Military Pay 2004-2005.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com January 3, 2005 Honorable Honorable Honorable Honorable Honorable Honorable Honorable C. Nelson Harris, Mayor Beverly T. Fitzpatrick, Jr., Vice Mayor M. Rupert Cutler, Council Member Alfred T. Dowe, Jr. Council Member Sherman P. Lea, Council Member Brenda L. McDaniel, Council Member Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Special Military Pay Background: Military leave at full pay is limited to fifteen work days per federal fiscal year for employees of the City of Roanoke who are military reservists/national guard called to active duty. City Council approved Special Military Pay on November 5, 2007, to provide supplemental pay for military reservists/national guard called to active duty and serves related to the war on terrorism. This special council action was effective through September 30, 2004, and benefited eleven City employees called from reserves/national guard to active duty. These employees received a total of $52,769.90 in supplemental pay as a result of City Council's action. There are thirty-three reservists/national guard members in ten departments within the City of Roanoke full time employment. Recommended Action: Approve a special policy to pay military reservists who are called to active duty between October 1,2004 and September 30, 2005 the difference between their military base pay (including any other related compensation received from the military) and pay with the City of Roanoke in their current job. Covered employees would be those reservists/national guard members who are called to active duty related to our country's war on terrorism subsequent to the Honorable Mayor and Members of City Council January 3, 2005 Page 2 employee's employment with the City of Roanoke. This supplemental pay will be provided upon request and with necessary documentation to the Department of Human Resources. Re~j3ectfull~itted, City Manager DLB:bka C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Kenneth S. Cronin, Director of Human Resources CM04-0207 CITY OF ROANOKE Office of tho City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 6,2005 File #249 Martha P. Franklin, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Franklin: I am attaching copy of Ordinance No. 36935-010305 amending Ordinance No. 36693-051304, adopted May 13, 2004, adopting and establishing, among other things, a Pay Plan for officers and employees of the City, effective July 1, 2004, by amending Paragraph 14 which provides for a pay stipend for members of the Architectural Review Board upon attainment of certification through the Virginia Certified Architectural Review Program, by suspending the requirement for certification until the Virginia Certified Architectural Review Program is fully developed and made operational by the Virginia Department of Historic Resources. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, January 3, 2005, and is in full force and effect upon its passage. Sincerely, City Clerk MFP:ew Attachment Martha P. Franklin January 6, 2005 Page 2 pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Director, Planning Building and Development Barry Agnew, Human Resources Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, 'the 3rd day of January, 2005. No. 36935-010305. AN ORDINANCE amending Ordinance No. 36693-051304, adopted May 13, 2004, adopting and establishing, among other things, a Pay Plan for officers and employees of the City effective July 1, 2004, by amending Paragraph 14 which provides for a pay stipend for members of the Architectural Review Board upon attainment of certification through the Virginia Certified Architectural Review Program, by suspending the requirement for certification until the Virginia Certified Architectural Review Program is fully developed and made operational by the Virginia Department of Historic Resources (VHDR); and dispensing with the second reading by title paragraph of this ordinance. WHEREAS, the VHDR is in the process of developing a certification program for members of local Architectural Review Boards, however, the program is neither fully developed nor operational at this time; and WHEREAS, Ordinance No. 36693-051304, generally referred to as the Pay Plan Ordinance, is adopted annually by City Council, and it is desirable that the provision in Paragraph 14, requiring certification of members of the Architectural Review Board under the Virginia Certified Architectural Review Program prior to receiving the monthly stipend provided for their services, be suspended until the certification Program is fully developed and made operational by the Virginia Department of Historic Resources; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: h Paragraph 14 of Ordinance No. 36639-051304, adopted May 13, 2004, is hereby amended and shall read and provide as follows: 14. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall be awarded to members of the Architectural Review Board. The requirement for certification of members by the Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004, is hereby suspended until the Program has been fully developed and made operational by the Virginia Department of Historic Resources (VHDR). 2. All other provisions of Ordinance No. 36693-051304, adopted on May 13, 2004, shall remain in full force and effect. 3. Pursuant to {}12 of the Roanoke City Charter, the second reading by title paragraph of this ordinance is hereby dispensed with. ATTEST: City Clerk. K:\MEASURES\o-amendpayplanordinanceARBcertificationsuspension.2.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Janua~ 3,2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Subject: Amendment of Ordinance regarding Pay Plan for Officers and Employees of the City of Roanoke - Architectural Review Board (ARB) Stipend Dear Mayor Harris and Members of Council: Background: On May 13, 2004, City Council adopted and established a Pay Plan for officers and employees of the City effective July 1,2004. The adopted ordinance included a new pay stipend of $100 per month, or $1,200 annually, paid monthly, to members of the Architectural Review Board upon attainment of certification through the Virginia Certified Architectural Review Program. New appointees would be required to attain certification within one year of the date of appointment. City Council approved compensation based on this certification program being developed by the Commonwealth of Virginia Department of Historic Resources (VHDR) so that the ARB members would be trained and certified. Considerations: The VHDR intended to develop a statewide certification program for ARB members similar to City Planning Commission (CPC) and Board of Zoning Appeals (BZA). Only certified CPC and BZA members receive a monthly Mayor Harris and Members of City Council January 3, 2005 Page 2 stipend during the current fiscal year. The Virginia Certified Architectural Review Program has not been fully developed and may not be until next fiscal year. The ordinance provides that the members of the ARB cannot receive the pay stipend until certification through the program has been attained. Recommendation: Amend Paragraph 14 of the Ordinance regarding Pay Plan for Officers and Employees of the City of Roanoke - Architectural Review Board (ARB) Stipend, adopted by City Council on May 13, 2004, to suspend the certification requirement, until the Virginia Certified Architectural Review Program is established, allowing the current ARB members to receive the stipend, to commence January 1,2005, until the certification program is developed, at which time the members will have one year to obtain the certification or the stipend will cease. Respectfully submitted, Darlene L. Burcham City Manager DLB:vt C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Brian Townsend, Director of Planning, Building and Development Barry Agnew, Human Resources Administrator CM04-0021 I JESSE A. HALL Director of Finance emall: jesse_hall(~ci .roanoke .va.us January 3, 2005 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Koom 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff Council Member Dear Mayor Harris and Members of City Council: Subject: November Financial Report The following narrative provides commentary on the significant events of the first five months of fiscal year 2005. Revenues Revenues through November FY05 increased 10.31% compared to FY04. The adopted budget anticipates 3.4% growth over the previous year's budget, therefore much of the growth year-to-date is due to timing differences in the collection of revenues. Categories with significant variances from the prior year are discussed as follows. General Property Taxes increased 8.59% in fiscal year 2005 due to an increase of approximately 8% in collections of real estate tax. The first installment of the real estate tax was due October 5th. The tax is expected to grow 7.4% as a whole in FY05 when compared to actual collections of FY04. Delinquent real estate and penalties and interest revenues have also grown due to continued collection efforts. Other Local Taxes have risen 6.15% in fiscal year 2005, mainly due to the earlier collection of the electric utility tax from AEP. This tax is due to the City at the end of each month, but in some months, payment is not received until the early days of the following month. E-911 taxes grew as the result of an increase in the rate from $1.45 to $2.00 which became effective November 1, 2003. Sales tax is up approximately 1% compared to the prior year, but the FY04 amounts included some one-time corrections related to underpayment of prior sales taxes. Sales tax revenue will reflect the performance of the holiday shopping season once the mid-February payment from the Commonwealth is received. The prepared food and beverage tax has increased 6% since FY04. Revenue from the use of Money and Property increased 14.55% due to timing differences in the quarterly billing for the rental of space by the health department. Grants-in-Aid Commonwealth increased 17.72%, mainly as a result of a timing difference in the receipt of the monthly funding from the Commonwealth for social services programs. Total revenues from the Commonwealth in FY05 are estimated at approximately 2% above the FY04 level. In November of FY04, no payment was received from the State while two payments were received in December of that year. In FY05, we have consistently received one payment each month of the fiscal year. CSA (Comprehensive Services Act) revenues have also risen since FY04, correlating with expenditure increases related to the program. E911 Wireless funding has increased year-to-date through November, yet it is expected to remain close to the FY04 level for the year as a whole. HB599 revenues are up approximately 9% which is consistent with expected growth in this revenue. Grants-in-Aid Federal decreased compared to FY04 when reimbursements were received from FEMA related to flooding in February 2003. Miscellaneous Revenue increased in the current year due to an increase in revenues from tax sales, donations and other nonrecurring revenues. Internal Services increased due to a change in accounting between FY04 and FY05 for School Comprehensive Services Act (CSA) and School Resource Officer billings. In pdor years, the school share of CSA costs were deducted from the transfer to schoois. Honorable Mayorand Membem of Council January 3,2005 Page 2 The School Resource Officers were previously direct expenses of the schools. The resource officers are now accounted for in the C ty s Pohce Department and are b~ ed by the General Fund to the Schools. Expenditures The FY05 expenditure budget includes funding of nearly $1.8 million to cover contracts and purchase orders made during FY04 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. General Fund expenditures declined 1.24%. There have been ten payrolls on a year to date basis in fiscal year 2005, while there were eleven payrolls through the same period of fiscal year 2004. The decrease in the number of payrolls causes most departments' expenditures to decline in total in the current year. All departments are also affected by the fact that City employees received an average pay raise of 3.0% on July 1, 2004. Other than these items which affect most categories of expenditures, variances between FY04 and FY05 are addressed as follows. General Government expenditures declined 7.86% in FY05. Billings and Collections expenditures declined when the department's utility billing functions were transferred to the Water Authority July 1, 2004. There is a corresponding decline in revenues for these services which were previously paid by the Water and Water Pollution Control Funds. Health and Welfare expenditures increased 13.06% despite the reduction in payroll costs on a year to date basis since CSA (Comprehensive Services Act) expenditures have risen. The CSA program has been a continually rising cost of the City due to the increasing number of children being served and some of the costly facilities at which services are provided. Parks, Recreation and Cultural expenditures declined 9.99% mainly as the result of the difference in payrolls mentioned above. Community Development expenditures decreased 7.83%. Contributions to Mill Mountain Zoo and Center in the Square declined in FY05. One-time contributions were made in FY04 for Mill Mountain Zoo's water line improvements ($175,000), and for Center in the Square's roof replacement ($77,000). Expenditures of Planning and Code Enforcement declined in FY05 due to a reduction in billings for technology services. These billings declined due to a decrease in work stations billed to the department. The subsidy to the Virginia Cooperative Extension Service declined on a year-to-date basis due to a timing difference. The Transfer to the Debt Service Fund has increased 9.4% primarily due to the lease payment on the human services building. This lease began in January 2004. The Transfer to School Fund increased as budgeted and is also impacted by the aforementioned change in accounting for School CSA costs. The Transfer to School Capital Projects Fund in FY04 resulted from an appropriation of fund balances relative to CMERP for school construction and renovation costs. There has been no similar transfer in FY05. Nondepartmental expenditures decreased due a net decline in transfers to other funds of the City. Transfers vary from year to year based on transactions between the General Fund and other funds of the City. In FY04, a one-time transfer of approximately $2.8 million was made from the General Fund to the Parking Fund for the retirement of the lease of the Century Station parking garage. Other declines between FY04 and FY05 include in the transfer to the Capital Projects and Fleet Funds. These transfers declined because there were smaller transfers of CMERP balances to these funds in FY05. Sincerely, Director of Finance JAH:ca Attachments c: Darlene L. Burcham, City Manager William M. Hackwor[h, City Attorney Mary F. Parker, City Clerk Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period July I - November 30 July 1 - November 30 Revenue Source 2003-2904 2004-2005 Genera~ Property Taxes $ 28,088,028 $ 30,500,782 Other Local Taxes 15,162,066 16,094,248 Permits, Fees and Licenses 481,012 468,005 Fines and Forfeitures 557,362 571,672 Revenue fi.om Use of Money and Prope~y 292,175 334,676 Grants-in-Aid Commonwealth 10,676,532 12,567,899 Grants-in-Aid Federal Government 113,552 Charges for Services 3,089,980 3,350,697 Misceltaneous Revenue 115,704 234,089 Internal Services 280,453 801~209 Total $ 58~886r864 $ 64~9231277 Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate of Change Estimates Received 8.59 % $ 87,491,000 34~86% 6.15 % 62,631,000 2570% -2.70 % 1,112,000 4209% 257 % 1,321,000 4328% 14.55 % 735,000 45.53% 1772 % 47,780,691 26.30% -100.00 % 34,000 000% 8.44 % 8,115,000 41.29% 102.32 % 334,484 6999% 185.68 % 2r730~000 29~35% 10.3'1% $ 212r284~'175 30,58% STATEMENT OF EXPENDITURES AND ENCUMBRANCES July 1 - November 30 Expenditures 2003.2004 General Government $ 4,833,461 Judicial Administration 2,481~002 Public Safety 22,306,763 Public Works 10,385,249 Health and Welfare 11~673,472 Parks, Recreation and Cultural 3,907,262 Community Development 2,786,152 Transfer to Debt Service Fund 10,267,097 Transfer to School Fund 20,370,603 Transfer to School Capital Projects Fund 1,025,630 Nondepartmental 6~326,491 Total $ 96r363~182 Year to Date for the Period July 1 - November 30 2004.2005 4,453,590 2,390,494 22,089,334 10,619,971 13,198,300 2,567,880 11,232,054 22,056,262 Current Fiscal Year Percent of Percentage Unencumbered Revised Budget of Chan~le Balance Appropriations Obli~lated -7.86 % $ 7,241,970 $ 11,695,560 38.08% -365 % 4,528,465 6,918,959 34.55% -997 % 30,240,597 52,329,931 42.21% 2.26 % 11,913,209 22,533,180 4713% 1306 % 16,950,459 30,148,759 4378% -9.99 % 5,166,918 8,683,833 40.50% -7.83 % 3,224,699 5,792,579 44.33% 9.40 % 3,651,237 14,883,291 75.47% 8.27 % 30,269,124 52,325,386 42.15% -100.00 % 0.00% -5185 % 7,666r151 10r712~053 28.430/0 -1.24 % $ 120852829 $ 216r023~531 44.06% CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2004 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other FY 2005 $ 194,700 53.748 54,191 183,941 6,326 45,055 96,911 45,820 30,056 271,681 6,968 FY 2004 $ 46,035 12,108 2,500 17,287 2,280 3,497 13,205 8,251 1,871 56,458 1,385 Total Operating Revenues 989,397 164,877 757,160 568,179 221,958 1,547,297 (1,382,420) Operating Expenses Personal Services Operating Expenses Depreciation 743,925 760,910 199,435 Total Operating Expenses 1,704,270 (714,873) Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Flood Damage Reimbursements Virginia Municipal League Arena Ventures Contractual Penalties Transfer from Capital Projects Fund Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer to Debt Service Fund Transfer to Department of Technology Fund Miscellaneous 14,541 7,904 23,453 11,865 122,970 260,000 42,324 35,000 11,450 (48,409) (43,784) 5,510 12,717 136,936 318,605 $ (577,937) $ (1,063,815) Total Nonoperating Revenues Net Loss Note: FY05 Collection of revenues have been prepared immediately as events closed, unlike FY04 where collection revenues were prepared near the end of the calendar year. 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2004 Operating Revenues FY 2005 FY 2004 Century Station Garage Williamson Road Garage Gainsboro Surface Nor[olk Ave Surface Market Square Garage Church Ave Garage Tower Garage Williamson Road Surface Lot Gainsboro Garage Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see note) Transfer from Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) $ 152,943 219,050 25,266 28,762 94,368 257,255 185,067 36,526 43,156 70,160 1,112,553 453,783 264,933 718,716 393,837 11,584 (134,356) (122,772) $ 166,180 206,801 16,033 21,964 85,388 216,078 169,348 31,169 28,756 52,293 994,010 351,426 231,816 583,242 410,768 7,953 2,845,800 78,000 (160,713) 2,771,040 Net Income $ 271,065 $ 3,181,808 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED NOVEMBER 30, 2004 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CiTY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2004. BALANCE AT BALANCE AT BALANCE AT FUND OCT 31, 2004 RECEIPTS DISBURSEMENTS NOV 30, 2004 NOV 30, 2003 GENERAL $1,727,834.49 $9,163,150.50 $17,413,477.48 ($6,522,492.49) ($8,830,526.78) WATER 420.00 0.00 0.00 428.00 4,085,076.61 WATER POLLUTION CONTROL 1,738.22 0.00 0.00 1,738.22 9,840,348.95 CIVIC FACILITIES 689,533.00 8,179,738.66 440,438.78 8,428,832.88 847,646.78 PARKING 811,691.77 2,258,512.99 152,305.31 2,917,8~9.45 557,483.69 CAPITAL PROJECTS 50,268,418.46 13,449,432.51 1,060,051.99 62,657,798.98 50,594,827.90 MARKET BUILDING OPERATIONS (7,678.09) 23,473.15 59,313.06 (43,818.08) 196,736.02 CONFERENCE CENTER 3,949,278.67 25,677.94 2,918.41 3,972,038.20 4,019,702.06 DEBT SERVICE 15,080,570.15 188,214.17 11,050.00 18,257,734.32 14,461,437.28 DEPT OF TECHNOLOGY 3,573,254.02 194,708.19 242,823.68 3,525,138.83 4,444,247.10 FLEET MANAGEMENT (101,676.93) 117,943.98 222,783.55 (206,516.80) 617,441.74 PAYROLL (12,829,520.32) 15,863,364.97 16,236,906.15 (13,203,061.80) (14,676,508.60) RISK MANAGEMENT 12,119,822.40 936,120.28 848,016.37 12,207,926.31 11,910,813.91 PENSION 629,631.65 1,706,463.50 1,715,172.02 620,923.13 1,029,785.74 SCHOOL FUND 6,998,078.58 6,693,666.42 8,555,472.66 5,136,272.34 9,677,620.00 SCHOOL CAPITAL PROJECTS 824,682.92 25,746,925.22 1,678,824.29 24,892,783.85 9,297,607.12 SCHOOL FOOD SERVICE (278,958.05) 983,364.26 448,209.04 256,197.17 187,741.31 FDETC 129.00 0.00 129.00 0.00 93,225.10 GRANT 371,954.02 1,628,743.24 614,914.70 1,385,782.56 1,969,762.16 TOTAL $83,829,203.96 $87,159,499.98 $49,702,806.49 $121,285,897.45 $100,324,468.09 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 2004. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $3,519.39 1,371,647.08 5,500,000.00 2,982,978.33 5,249,622.45 10,553,070.45 7,500,000.00 15,981,746.39 24,798,275.72 47,345,037.64 $121,285,897.45 DECEMBER 15, 2004 I~VELYN ~V. POWERS, TREASURER 4 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2004 Additions: Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) FY 2005 $ 2,347,638 12,198,081 1,132,536 13,330,617 39,563 13,291,054 $ 15,638,692 FY 2004 $ 1,917,038 17,690,330 707,110 18,397,440 48,691 18,348,749 $ 20,268,787 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance October 31 $ 8,349,782 28,030 8,377,812 7,260,880 306,925,352 $314,186,232 $ 7,417,412 12,349 7,429,761 12,836,026 283,983,057 $296,819,083 5 CITY OF ROANOKE PENSION PLAN BALANCE SHEET NOVEMBER 30, 2004 Assetq. Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets FY 2006 $ 615,408 315,236,766 1,431 6,531 $ 316,860,136 FY 2004 $ 1,029,786 297,284,462 1,431 6,150 $ 298,321,829 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,672,538 1,366 1,673,904 306,925,352 7,260,880 314,186,232 $ 315,860,136 $ 1,502,694 52 1,502,746 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance 283,983,057 12,836,026 296,819,083 $ 298,321,829 6 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V~trginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk@ci.roanokewa.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk January 6, 2005 File #15-110-192 Mr. Daniel E. Wooldridge 15 Benbrook Circle, N. E. Roanoke, Virginia 24012 Dear Mr. Wooldridge: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2005, you were appointed as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2007. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Mr. Daniel E. Wooldridge January 6, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Civic Center Commission. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Linda Vaught, Secretary, Roanoke Civic Center Commission Calvin H. Johnson, Chair, Roanoke Civic Center Commission, 3530 Windsor Road, S.W.,Roanoke, Virginia 24018 Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January, 2005, Daniel E. Wooldridge was appointed as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2007. Given under my hand and the Seal of the City of Roanoke this sixth day of January, 2005. City Clerk