HomeMy WebLinkAboutCouncil Actions 05-10-05Cut~er
ROANOKE CITY COUNCIl
MA Y lO, 2005
2:00 P.M.
COUNCIl CHAMBER
AGENDA
Call to Order - Roll Call. (Council Member Wishneff was
absent.)
The Invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
NOTICE:
Today's meeting will be taped on RVTV Channel 3. The meeting will be
replayed on Channel 3 on Wednesday, May 11, 2005, at 7:00 p.m., and
Sunday, May 15, 2005, at 4:00 p.m. Closed captioning for the hearing
impaired will not be offered for today's meeting.
ANNOUNCEMENTS:
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE
AT WWW. ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL
ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
Statement of Purpose. Mayor Harris.
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the
2005-2006 General Fund, Civic Facilities Fund, Parking Fund, Market
Building Fund, Department of Technology Fund, Fleet Management Fund,
Risk Management Fund, School Fund, School Food Services Fund, and Grant
Fund budgets will be available for appropriation.
Received and filed.
Amendment of the City's Fee Schedule (Compendium) to provide for
revised fees for use of City park facilities and services and for new
and revised inspection fees; and for certain charges relating to Library
photocopy fees, effective July 1,2005.
Adopted Resolution Nos. 37043-051005 and 37044-
051005. (6-0)
File #67-289-323
Amendment of Section 32-284, Lew of tax; amount, Article XlV, Tax
on Prepared Food and Beverage, Chapter 32, Taxation, Code of the
City of Roanoke (1979), as amended, to increase the tax rate on
prepared food and beverages from four to five per cent, effective
July 1,2005.
Adopted Ordinance No. 37045-051005. (6-0)
File #24-79
Adoption of the Annual General, Civic Facilities, Parking, Market
Building, Department of Technology, Fleet Management, Risk
Management, School, School Food Services, and Grant Funds
Appropriations for the fiscal year beginning July 1,2005 and ending
June 30, 2006.
Adopted Budget Ordinance No. 37046-051005. (6-0)
File #42-60-192-236-262-361-396-467
Adoption and establishment of a Pay Plan for officers and employees,
effective January 1,2006, and providing for certain salary adjustments
and merit increases; providing salary increments for certain officers
and employees for use of private motor vehicles; annual salary
increments for certain sworn police officers; salary increments for
certain members of the Fire-Emergency Medical Services Department;
continuation of the Police Career Enhancement Program; continuation
of a Firefighter/Emergency Medical Technician merit pay program; a
Community Policing Specialist Program; payment of a monthly stipend
to certain board and commission members; an increase in base
annual salary for any employee of the Sheriff meeting qualifications
for and having been appointed Master Deputy Sheriff; salaries of
Constitutional Officers; and repealing, to the extent of any
inconsistency, Ordinance No. 36693-051304, as amended by
Ordinance No. 36935-010305, except for Paragraph 1 7 relative to the
annual salaries of the Mayor, Vice-Mayor and Council Members.
Adopted Ordinance No. 37047-051005. (6-0)
File #5-18-60-70-110-121-429
Approval of certain supplemental benefits under the City of Roanoke
Pension Plan, effective January 1,2006.
Adopted Ordinance No. 37048-051005. (6-0)
File #60-429
Endorsement of an update to the Capital Improvement Program for
Fiscal Year 2006-2010; and appropriation of funds.
Adopted Budget Ordinance No. 37049-051005 and
Resolution No. 37050-051005. (6-0)
File #60-217
Authorization for the City Manager to submit an approved five-year
Consolidated Plan to the United States Department of Housing and
Urban Development (HUD) for review and approval; and execution of
appropriate documents to accept funds.
Adopted Resolution No. 37051-051005. (6-0)
File #91-1 78
Amendment to the City Code to repeal Section 2-189, Reserve for
Capital Improvements and Capital Maintenance and Equipment;
adoption of a policy entitled, "City of Roanoke, Virginia, Budget
Stabilization Reserve Policy"; adoption of a Debt Policy; and
transferring funds to establish a Budget Stabilization Reserve.
Adopted Ordinance No. 37052-051005, Resolution Nos.
37053-051005 and 37054-051005 and Budget Ordinance
No. 37055-051005. (6-0)
File #24-60-270-472
Approval of an Economic and Community Development Reserve Policy.
Adopted Resolution No. 37056-051005. (6-0)
File #450
10.
Amendment to the City Code to allow the City Manager to make
transfers within or between City departments and divisions in excess
of $75,000.00 from April 1 through June 30 annually.
Adopted Ordinance No. 37057-051005. (6-0)
File #24-104
11. Adjournment.
JESSE A. HALL
Director of Finance
email: jesse~hsll~ci.roanoke.va,us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
May 10, 200S
ANN H. SHAWVER
Deputy Director
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of Council
Jesse A. Hall, Director of Finance
Certification of Funding
I, Jesse A. Hall, Director of Finance of the City of Roanoke, in accordance with
paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do
hereby certify that funds required for the 2005 - 2006 General Fund, Civic
Facilities Fund, Parking Fund, Market Building Fund, Department of Technology
Fund, Fleet Management Fund, Risk Management Fund, School Fund, School
Food Services Fund, and Grant Fund budgets will be available for appropriation.
JAH:ca
CITy., OF R ANOKE
Off, ce of the C,ty Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 11, 2005
File #67-289-323
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37043-051005, amending the City's Fee
Compendium to provide for revised fees for use of City park facilities and services
and for new and revised inspection fees in order to update current fees and to
promote uniformity with fees charged by the City and surrounding localities,
effective July 1, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham, City Manager
May 11, 2005
Page 2
pc:
Jesse A. Hall, Director of Finance
Dana D. Long, Manager, Billings and Collections
Sherman M. Stovall, Director, Office of Management and Budget
Steven C. Buschor, Director, Parks and Recreation
R. Brian Townsend, Acting Director, Economic Development
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37043-051005.
A RESOLUTION amending the City's Fee Compendium to provide for revised fees for use
of City park facilities and services and for new and revised inspection fees in order to update current
fees and promote uniformity with fees charged by the City and surrounding localities; and providing
an effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The following fees shall be charged for the use of City park facilities and services:
Facility or Service Fee
Elmwood Park Amphithcatxc Fee $250.00 per day
Mobile Stage for use at 501(c) sponsored evants not
charging admission $900.00 per day
Mobile Stage for use at all other events $1,200.00 per da),
Children Under 5 - free
Youth (ages 5 to 15) - $2
Outdoor Swimming Pool enl~ance fee: Adults (ages 16 and up) - $3
Residents Non-Residents
Fimess Centers - Monthly Fee $18.00 $25.00
Fitness Cemers - Daily Fee $ 5.00 $ 6.00
The following fees shall be charged for thc following inspections:
(a)
Rental Inspection:
(Initial and Periodic) $ 25.00
(Follow-Up Inspection) $ 50.00
(b)
(c)
(d)
Asbestos Removal: $ 45.00
Manufactured Homes and Modular Buildings:
Single Wide $ 75.00
Double Wide $100.00
Triple Wide $125.00
Tent and Membrane Structures:
Over 900 square feet
$ 50.00
(e) Temporary Certificate of Occupancy Renewal:
First Renewal $ 75.00
Subsequent Renewal $125.00
3. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new and amended fees.
4. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent
of any inconsistency with this Resolution.
The fees established by this Resolution shall remain in effect until amended by this
Council.
6.
This Resolution shall be in full force and effect on July 1, 2005.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 10, 2005
File #67-289-323
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37044-05:[005 amending certain fees and
charges with regard to photocopier fees for the City's Libraries; and amending the
Fee compendium, effective July 1, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham, City Manager
May 11, 2005
Page 2
pc:
Jesse A. Hall, Director of Finance
Dana D. Long, Manager, Billings and Collections
Sherman M. Stovall, Director, Office of Management and Budget
Sheila Umberger, Acting Director of Libraries
Lora A. Wilson, Law Librarian
IN THE COUNC~ OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37044-051005.
A RESOLUTION amending certain fees and charges with regard to photocopy fees for the
City's Libraries; amending the Fee Compendium, and providing for an effective date.
BE ~F RESOLVED by the Council of the City of Roanoke as follows:
1. Photocopy fees shall be amended as follows:
City Libraries Fee per copy
Black and white copy $ .15
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the amended fees for photocopies in the
City's Libraries and the Law Library.
3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent
of any inconsistency with this Resolution.
The fees established by this Resolution shall remain in effect until amended by this
Council.
5.
This Resolution shall be in full force and effect on July 1, 2005.
City Clerk.
K:~E. SOLLYrIONS'4/ESOLUTIONS~,R-P HO TOCOPYFEES0$1005.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May10,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Proposed Fee Schedule
(Compendium) Changes
Background:
In developing the budget for Fiscal Year 2005-06, departments were asked to
look at their fee structures and, where feasible, propose fee schedule
(compendium) changes that focus on recovering the cost of providing
services.
The recommended Fiscal Year 2005-06 budget incorporates proposed fee
structure changes for Elmwood Park Amphitheater rental, mobile stage
rental, outdoor pool entrance, fitness centers, library copy fees, rental
inspection fees, asbestos removal permit fees, manufactured homes and
modular buildings permit fees, tent and membrane structure permit fees and
temporary certificate of occupancy renewal fees.
Considerations:
Elmwood Park Amohitheater Fee
Currently, the charge for rental of the Elmwood Park Amphitheater is $150
per day assessed to any organization utilizing the facility. The proposed fee
will increase the current charge to $250.
Mobile Staae Fee
Parks & Recreation currently charges a fee in a two-tier structure: $600 per
day for 501 (c) organizations not charging admission; $900 per day for events
charging admission. The proposed fee will increase the charge as follows:
$900 per day for 501(c) organizations not charging admission; $1,200 per
day for events charging admission.
Outdoor Pool Entrance Fee
The entrance fee for outdoor pools has not been increased in more than 10
years. Currently, the entrance fee is $1 for Youth and $2 for Adults. The
proposed increase will result in the following entrance fee structure: $2 for
Youth, $3 for Adults.
Fitness Center Fees
Currently, Parks and Recreation administers a two-tier fee structure for both
monthly and daily fitness center memberships. Residents are assessed a fee
of $4 for daily membership and $15 for monthly memberships; Non-
residents are assessed a fee of $5 for daily membership and $22 for monthly
memberships. The proposed fee adjustments will result in the following fee
structure: Residents - $5 for daily membership and $18 for monthly
membership; Non-residents - $6 for daily membership and $25 for monthly
membership.
Library Coov Fee:
The Library currently charges $.10 for each single copy made in the public
library system. The proposed increase to $.i 5 for each single copy will more
appropriately align the fee with the actual cost assessed to the library for
offering the service to library patrons.
Rental Inspection Fee:
Currently, Housing and Neighborhood Services charges a fee of $75 for the
initial inspection as well as periodic inspections. Subsequent follow-up visits
are charged at a rate of $35 each. A fee of $25 will be levied for the initial
and periodic rental inspections. Follow-up compliance inspections will be
levied at a rate of $50 each.
Asbestos Removal
Currently, the permit for the removal of asbestos is issued based on
valuation of the project. The proposed fee adjustment will institute a fiat fee
of $45 per certificate.
Manufactured Homes and Modular Buildinas
At present, the building permit is issued with the fee being determined based
on valuation of the property. The proposed adjustment will result in a
building permit being issued based on the structure: $75-single wide; $ iO0-
double wide; $125-triple wide.
Tent and Membrane Structures
At present, building permits are issued for the erection of tent and
membrane structures over 900 square feet at a cost based on the value of
the structure or the rental fee for the structure. The proposed adjustment will
result in those permits being issued at a fiat cost of $50 each.
Temporary Certificate of Occupancy Renewal
Currently, residents are issued renewal Temporary Certificates of Occupancy
without a fee. A fee structure for renewal is recommended. The first renewal
certificate will be issued for a fee of $75; subsequent renewal certificates will
be issued at a fee of $125 each.
Recommended Action:
Approve the attached resolution and amend the City's Fee Schedule
(Compendium) to reflect the changes in the aforementioned fees effective
July 1,2005.
Respectfully submitted,
DLB:acm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM05-00056
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-79
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37045~051005 amending §32-284, Levy of
tax; amount, Article XlV, Tax on Prepared Food and Beverage, Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, by increasing the tax rate on
prepared food and beverages from four to five per cent, effective July 1, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham, City Manager
May 11, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief JUdge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi,Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile. and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
John P. Varney, Public Defender, 210 First Street, S. W., Roanoke, Virginia
240:~1
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Jesse A. Hall, Director of Finance
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37045-051005.
AN ORDINANCE amending §32-284, Levy of tax; amount, Article XIV, Tax on
Prepared Food and Beverage, Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, by increasing the tax rate on prepared food and beverages from four
percent (4%) to five percent (5%), providing for an effective date; and dispensing with
the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32-284, Levy of tax; amount, Article XIV, Tax on Prepared Food
and Beverage, Chapter 32, Taxation., of the Code of the City of Roanoke (1979), as
amended, is amended and reordained to read and provide as follows:
§32-284. Levy of tax; amount.
In addition to all Other taxes and fees of any kind now or hereafter
imposed by law, a tax is hereby levied and imposed on the purchaser of all food
sold in the city in or from a restaurant, whether prepared in such restaurant or not
and whether consumed on the premises or not, or by a caterer regardless of place
of delivery or consumption. The rate of this tax shall be fou~t4-)five (5) percent of
the amount paid for such food. In the computation of this tax, any fraction of one-
half cent ($0.005) or more shall be treated as one cent ($0.01).
2. Pursuant to §12 of the Roanoke City Charter the second reading by title
paragraph is hereby dispensed with.
3. This ordinance shall be in full force and effect on July 1, 2005.
K:WIEASURESXo-AMMEALSFOODTAX.2005.doc
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWob: www.roanokegov.com
May 10, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Increase in Prepared Food and
Beverage Tax
Background:
In March 2000, as part of its financial planning work session, City Council
began planning for future capital projects, including the renovation of Patrick
Henry High School. As a part of this planning process, City Council agreed to
begin setting aside $570,000 in debt service funding on an annual basis to
build debt capacity for future projects. This strategy included building the
necessary capacity to support the City of Roanoke share of the Patrick Henry
High School project.
At its next financial planning work session in March 2001, City Council
continued to plan for and discuss capital projects, including the renovation of
William Fleming High School, at a projected cost of $40 million. While there
was support to provide the City of Roanoke share of $20 million for the
project, it was recognized that a new revenue source would be needed to
support debt service. As a result of subsequent planning efforts and
discussion, an increase in the Prepared Food and Beverage Tax was identified
as the potential funding source for the City of Roanoke share for the William
Fleming High School project.
An analysis of the amount of debt service funding required in FY 2009, after
the issuance of bonds for the William Fleming High School project indicates
additional funding of approximately $1.1 million will be needed to fully fund
our share of the project.
The proposed increase in the Prepared Food and Beverage Tax from 4% to 5%
compares to an All Virginia Cities average of 4.9% and a 5.9% average for the
Virginia First Cities Coalition jurisdictions. This comparison is based on tax
rate information for 2004 provided by the Weldon Cooper Center for Public
Service.
Considerations:
The proposed increase in the Prepared Food and Beverage Tax from 4% to 5%
will result in additional revenue of approximately $2.1 million dollars. Half of
the incremental revenue will be used for the debt service funding that will be
needed to support the William Fleming High School project, with the
remaining portion used to address recurring operating expenses in the
General Fund.
The Prepared Food and Beverage Tax is in essence a tax that is paid by those
who choose to dine out and people outside of our jurisdiction who elect to
take advantage of the many restaurants in our city.
Recommended Action:
Approve the attached ordinance amending Section 32-284 of the City Code
increasing the Prepared Food and Beverage Tax to 5% effective July 1,2005.
Respectfully submitted,
er~
Darlene L~
DLB: acm
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM05-00059
or[or o_.. or
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 11, 2005
File #42-60-192-236-262-361-396-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham;
I am attaching copy of Ordinance No. 37046-051005 adopting the annual General,
Civic Facilities, Parking, Market Building, Department of Technology, Fleet
Management, Risk Management, School, School Food Services and Grant Funds
Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2005 and
ending June 30, 2006.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham, City Manager
May 11, 2005
Page 2
pc:
Jesse A. Hall, Director of Finance
Robert K. Bengtson, Director, Public Works
Sherman M. Stovall, Director, Office of Management and Budget
George C. Snead, Jr., Assistant City Manager for Operations
Glenn A. Asher, Risk Management Officer
Frank E. Baratta, Budget Team Leader
Dana D. Long, Manager, Billings and Collections
Deborah J. Moses, Parking Coordinator, Economic Development
Roy M. Mentkow, Acting Director of Technology
Wilhemina W. Boyd, Director of Civic Facilities
Cindy H. Lee, Clerk, Roanoke City School Board
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of May, 2005.
No. 37046-051005.
AN ORDINANCE adopting the annual General, Civic Facilities, Parking, Market
Building, Department of Technology, Fleet Management, Risk Management, School.
School Food Services and Grant Funds Appropriations of the City of Roanoke for the
fiscal year beginning July 1. 2005, and ending June 30, 2006; and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General, Civic
Facilities, Parking, Market Building. Department of Technology, Fleet Management,
Risk Management, School. School Food Services and Grant Funds in the fiscal year
beginning July 1. 2005, and ending June 30, 2006, shall constitute General, Civic
Facilities, Parking, Market Building, Department of Technology. Fleet Management,
Risk Management, School, School Food Services, and Grant Funds and that as much
of the same as may be necessary be, and the same is hereby appropriated to the
following uses and purposes, to-wit:
General Fund
Revenues
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous
Total Revenues
$ 93,243,000
65,801,000
1,069,000
1,354,00O
722,000
49.770,000
38.000
11,418,000
384,000
$ 223,799,000
ADDro~_riations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
Magistrate
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
Commonwealth's Attorney
Cost Collections Unit
City Council
City Attorney
City Clerk
Municipal Auditing
Department of Finance
Office of Billings and Collections
Real Estate Valuation
Board of Equalization
Residual Fringe Benefits
Miscellaneous
Transfers to School Fund
Transfers to Greater Roanoke Transit Company
Transfers to Debt Service Fund
Transfer to Other Funds
Electoral Board
Office of Communications
City Manager
Memberships and Affiliations
Personnel Lapse
Contingency
Environmental and Emergency Management
Roanoke Arts Commission
Economic Development
Department of Management and Budget
$ 2,176,319
12,962,027
$1,319,516
70,428
$1,806,641
649,609
955,332
20,944
$ 893,774
1,248,354
1,411,273
39,420
2,917
42,296
499,718
899,264
15,138,346
1,389,944
239,129
866,466
564,613
559,902
3,432,526
2,396,609
100,000
54,352,299
1,142,373
17,724,718
5,270,766
287,944
571,349
739,737
1,641,079
(2,122,406)
2,118,056
257,438
335,512
1,047,234
572,951
Human Resources
Occupational Health Clinic
$1,141,432
490,934
1,632,366
E911 Center
E911 Wireless
Telecommunications
$ 2,153,780
317,905
606,941
3,078,626
Director of General Services
Management Services
Purchasing
$ 168,869
106,599
295,470
570,938
Building Maintenance
Custodial Services
$ 3,627,288
1,161,651
4,788,939
Fire Administration
Fire Support
Fire Operations
Fire Airport Rescue
Emergency Medical Services
$ 779,609
752,325
13,272,748
656,987
2,123,768
17,585,437
Director of Public Works
Solid Waste Management
Transportation - Streets and Traffic
Transportation - Paving
Transportation ~ Snow Removal
Transportation - Street Lighting
Transportation - Engineering & Operations
Engineering
$ 230,356
6,305,809
4,530,129
2,428,952
253,869
916,614
1,508,593
1,723,428
17,897,750
Planning and Development
Building Inspections
$1,088,524
769,741
1,858,265
Neighborhood Partnership
Citizens Service Center
Housing and Neighborhood Services
144,622
24,625
1,453,868
1,623,115
Parks
Parks & Recreation Administration
Youth Services
Recreation
$ 3,281,367
1,380,027
300,360
1,420,826
6,382,580
Director of Human Services/Social Services $1,589,997
Income Maintenance 5,041,676
Social Services - Services
Revenue Maximization
Employment Services
Foster Parent Training
Human Services Support
Virginia Institute for Social Services
Training Activities
Hospitalization
Youth Haven
Outreach Detention
Crisis Intervention
Health Department
Mental Health
Human Services Committee
Comprehensive Services Act (CSA)
CSA - Administration
Virginia Cooperative Extension Service
Police Administration
Police Investigation
Police Patrol
Police Services
Police Training
Police Animal Control
Libraries
Law Library
Total Appropriations
Civic Facilities Fund
Revenues
Operating
Non-Operating
Total Revenues
10,257,729
54,267
1,393,351
110,844
145,796
$ 590,427
239,348
556,768
$ 505,262
3,158,027
11,535,630
3,118,611
735,620
838,751
$ 2,716,006
148,435
18,593,660
373,357
78,335
1,386,543
1,251,477
434,481
561,982
9,152,256
67,047
61,903
19,891,901
2,864,441
$ 223,799,000
$ 3,801,000
1,998,374
$ 5,799,374
Operating Expenses
Promotional Expenses
Concessions
Catering
Victory Stadium
Capital Outlay
Debt Service
Total Appropriations
ParkinR Fund
$ 3,282,083
525,420
632,866
190,265
252,147
75,000
841,593
$ 5,799,374
~evenues
Operating
Total Revenues
$ 2,720,000
$ 2,720,000
~riations
Parking Coordination
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Church Avenue Surface Lot
Bullitt Avenue Surface Lot
Salem Avenue Surface Lot
Gainsboro Surface Lot
Williamson Road Surface Lot
Debt Service
Total Appropriations
Market BuildinR Fund
$ 56,886
153,485
217,654
226,525
361,918
243,917
88,182
5,585
39,828
10,789
26,213
33,444
1,255,574
$ 2,720,000
Revenue~
Operating
Non-Operating
Total Revenues
$ 276,855
35,000
$ 311,855
ADDrop_riations
Operating Expenses
Total Appropriations
Department of TechnoloRY Fund
$ 311,855
$ 311,855
Revenues
Operating
Non-Operating
Total Revenues
$ 6,321,472
50,000
$ 6,37'1,472
Operating Expenses
Capital Outlay
Total Appropriations
Fleet ManaRement Fund
$ 5,091,323
1,280,149
$ 6,371,472
Revenues
Operating
Non-Operating
Total Revenues
$ 5,495,415
100,000
$ 5,595,415
A_A_A_A_~iations
Operating Expenses
Capital Outlay
Debt Service
Total Appropriations
Risk Management Fund
$ 3,160,279
1,877,539
557,597
$ 5,595,415
~evenues
Operating
Non-Operating
Total Revenues
$ 12,561,500
160,000
$ 12,721,500
Risk Management Administration
Risk Management - Other Expenses
Total Appropriations
SchoolFund
Revenues
Grants-in-Aid Commonwealth
State Sales Tax (ADM)
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Interest on investments
Total Revenues
~ations
Instruction
Administrative Services
Attendance and Health Services
Transportation
Operation/Maintenance of Plant
Facilities
Other Uses of Funds
Total Appropriations
School Food Services Fund
Revenues
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total Revenues
A~ations
$ 1,147,000
13,240,750
$ 14,387,750
$ 53,072,458
12,050,078
125,000
2,720,100
54,327,299
25,000
$122,319,935
$ 91,438,949
2,934,420
1,921,113
5,119,916
12,577,074
1,083,215
7,245,248
$122,319,935
$ 81,789
3,265,224
1,649,927
$ 4,996,940
$ 4,996,940
Food Services
Total Appropriations $ 4,996,940
Grant Fund
Revenues
Virginia Juvenile Community Crime Control Act
Total Revenues
Appropriations
Substance Abuse Services - Court Services Unit
Enhanced Community Services - Court Services Unit
Total Appropriations
$ 94,854
$ 94,854
$ 43,006
51,848
$ 94,854
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That the Director of Finance be, and he is hereby authorized and directed to
transfer between accounts such appropriations for salaries and wages for the labor
force as may be necessary to cover cost of labor performed by one department for
another.
4. That funding for all outstanding encumbrances, at June 30, 2005, are re-
appropriated to the 2005-06 fiscal year to the same department and account for which
they are encumbered in the 2004-05 fiscal year.
5. That this ordinance shall be known and cited as the 2005-06 General, Civic
Facilities, Parking, Market Building, Department of Technology, Fleet Management,
Risk Management, School, School Food Services and Grant Funds Appropriation
Ordinance; and
6. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 11, 2005
File #5-18-60-70-110-121-429
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37047-051005 adopting and establishing a
Pay Plan for officers and employees of the City; providing for certain salary
adjustments and merit increases; authorizing annual salary increments for certain
officers and employees for use of private motor vehicles; authorizing annual salary
increments for sworn police officers assigned to the Criminal Investigation Division;
authorizing annual salary increments for certain members of the Fire-Emergency
Medical Services Department who are certified as Emergency Medical Technicians;
authorizing annual salary increments for certain members of the Fire-Emergency
Medical Services Department who are members of the Regional Hazardous Materials
Response Team; providing for continuation of a police career enhancement
program; providing for continuation of a Firefighter/Emergency Medical Technician
merit pay program; providing for a Community Policing Specialist program;
providing for payment of a monthly stipend to certain board and commission
members; providing for an increase in base salary for any employee of the Sheriff
who meet the qualifications for and has been appointed Master Deputy Sheriff;
repealing, to the extent of any inconsistency, Ordinance No. 36693-051304,
adopted May 13, 2004, as amended by Ordinance No. 36935-010305, adopted
January 3, 2005, except for Paragraph 17 thereof, relative to the annual salaries of
the Mayor, Vice-Mayor, and Council members; providing for the salaries of the City's
Constitutional Officers, and providing for an effective date of July 1, 2005.
Darlene L. Burcham, City Manager
Page 2
May 11,2005
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Brenda L. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, Treasurer
The Honorable George M. McMillan, City Sheriff
Richard A. Rife, Chair, City Planning Commission, 1326 Grandin Road, S. W.,
Roanoke, Virginia 24015
William D. Poe, Chair, Board of Zoning Appeals, 1015 Oakwood Drive, S. W.,
Roanoke 24015
Robert N. Richert, Chair, Architectural Review Board, 315 Allison
Avenue, S. W., Roanoke, Virginia 24016
Jesse A. Hall, Director of Finance
Troy A. Harmon, Municipal Auditor
Rolanda B. Russell, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth S. Cronin, Director, Human Resources
Susan S. Lower, Director, Real Estate Valuation
Jane R. Conlin, Director of Human Services
James Grigsby, Chief, Fire-EMS
A. L Gaskins, Chief of Police
Martha P. Franklin, Secretary, Architectural Review Board and City Planning
Commission
Rebecca J. Cockram, Secretary, Board of Zoning Appeals
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37047-051005.
AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the
City effective July 1, 2005; providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and employees for use of private motor
vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal
Investigation Division; authorizing annual salary increments for certain members of the Fire-
Emergency Medical Services Department who are certified as Emergency Medical Technicians;
authorizing annual salary increments for certain members of the Fire-Emergency Medical
Services Department who are members of the Regional Hazardous Materials Response Teem;
providing for continuation of a police career enhancement program; providing for continuation
of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community
Policing Specialist program; providing for payment of a monthly stipend to certain board and
commission members; providing for an increase in base annual salary for any employee of the
Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff;
repealing, to the extent of any inconsistency, Ordinance No. 36693-051304, adopted May 13,
2004, as amended by Ordinance No. 36935-010305, adopted on January 3, 2005, except for
Paragraph 17 thereof, relative to the armual salaries of the Mayor, Vice-Mayor, and Council
members; providing for the salaries of the City's Constitutional Officers; providing for an
effective date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to §2-69, Code of the City of Roanoke (1979), as emended, there is
hereby adopted by the Council and made applicable to all classified officers and employees of
the City on July 1, 2005, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
CITY OF ROANOKE, VIRGINIA
PAY PLAN
July 1, 2005
Minimum Maximum
Pay Grade Annual Salary Annual Salary
04 $17,342.26 $ 26,880.62
05 18,209.62 28,224.82
06 19,574.88 30,340.96
07 21,086.52 32,684.08
08 23,297.56 36,111.14
09 25,743.38 39,902.20
10 28,448.42 44,094.96
11 30,452.24 47,200.92
12 33,953.92 52,628.68
13 37,859.64 58,682.52
14 42,212.30 65,429.00
15 47,067.02 72,953.92
16 53,165.84 82,407.00
17 59,279,48 91,883.22
18 66,096.68 102,449.88
19 74,612.72 115,649.82
20 83,192.98 128,949.08
21 92,760.20 143,778.44
In addition, effective January 1, 2006, non-probationary sworn officers of the Sheriff's
Depmtment and uniformed members of the City's Fire-Emergency Medical Services
Department, not including the chief of the Department, shall receive an addition of four percent
(4°4) to their base pay.
K:\ORDINANCES\O-PAYPLANfor2005.2006 - July I, 2005 (w-public safety).doc
Council.
3.
The Pay Plan adopted by this Ordinance shall remain in effect until mended by
Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2005, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service of this City.
4. Performance increases, up to three and one-half percent (3.5%) of the employees'
current base salary, may be awarded officers and employees according to their performance
scores. Effective July 1, 2005, for officers and employees appointed or hired after July 1, 2004,
performance increases shall be prorated based on number of pay periods served pursuant to
policies and procedures promulgated by the City Manager.
5. If, after any applicable salary increases provided for in this Ordinance, any
officer's or employee's salary is below the applicable minimum for his or her pay range, such
officer's or employee's annual base salary shall be adjusted to the applicable minimum.
6. Annual salary increments payable on a bi-weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE
Appraiser I
Appraiser II
Assistant City Managers
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney
ANNUAL SALARY INCREMENT
$ 1,620.00
$ 1,620.00
$ 2,000.00
$ 2,000.00
K:\ORDINANCES\O-PAYPLANfor2005-2006 - July 1, 2005 (w-public saf~ty).doc
City Clerk
Deputy Director of Real Estate Valuation
Director of Civic Facilities
Director of Finance
Director of Real Estate Valuation
Municipal Auditor
Supervising Appraiser
Senior Tax Compliance Administrator
$ 2,000.00
$ 1,620.00
$ 2,000.00
$ 2,000.00
$ 1,620.00
$ 2,000.00
$ 1,620.00
$ 1,620.00
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of elimination of such
requirement.
7. In order equitably to compensate sworn police officers assigned to the Criminal
Investigation Division and in lieu of provision by the Police Department of uniforms and
accessories, each such officer shall be accorded an annual salary increment of $600.00 payable
on a bi-weekly basis as a uniform allowance.
8. Each employee of the Fire-Emergency Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary increment of $1,200 payable on a bi-weekly basis.
9. Each employee of the Fire-Emergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response Team shall be accorded an
annual salary increment of $1,200 payable on a bi-weekly basis.
K:\ORDINANCES\O-PAYPLAN for2005-2006 - July 1,2005 (w-public safcty).doc
10. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $938 to $4,182 payable on a bi-weekly basis.
11. The City Manager is author/zed to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2%) of
base salary.
12. The City Manager is authorized to continue a merit pay program for
Firefighter/Emergency Medical Technicians who attain a cardiac technician certificate. The
annual pay supplement shall be in the amount of $1,769 payable on a bi-weekly basis. If a
qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8,
above, then the employee shall, in addition to the EMT stipend, receive the difference between
such stipend and the merit pay authorized hereby.
13. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall
continue to be awarded to members of the City Planning Commission and the Board of Zoning
Appeals upon attainment of certification through the Virg/nia Certified Planning Commissioner
Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New
appointees will be required to attain certification within one year of the date of appointment
14. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall be
awarded to members of the Architectural Review Board. The requirement for certification of
members by the Virginia Certified Architectural Review Program, adopted by Council effective
July 1, 2004, is hereby suspended until the Program has been fully developed and made
operational by the Virginia Department of Historic Resources (VHDR).
K:\ORI)INANCES~D-PAYPLANfor2005-2006 -July I, 2005 (w-public safety).doc
15. When any salary increase provided in paragraphs 4, 10, 11 or 12 of this Ordinance
would cause an officer or employee to exceed the maximum annual pay range applicable to such
officer's or employee's position, such officer or employee shall receive a salary increase only in
such amount as will not exceed the maximum pay range for such officer's or employee's position.
16. Each employee of the Sheriff's office who meets qualifications for Master Deputy
Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to
base annual salary. This increase shall be capped at no more than five percent (5%) above the
pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet required
qualifications and is removed from appointment by the Sheriff shall have the base annual salary
reduced by five percent (5%).
17. To the extent of any inconsistency, Ordinance No. 36693-051304, adopted
May 13, 2004, as amended by Ordinance No. 36935-010305, adopted on January 3, 2005, except
for Paragraph 17 thereof, which shall remain in force and effect until amended in accordance
with the provisions of State law, relative to the annual salaries of the Mayor, Vice-Mayor and
Council members, is hereby REPEALED.
18. Until January 1, 2006, the salaries of the Clerk of Circuit Court, Commonwealth's
Attorney, Commissioner of Revenue, City Sheriff, and City Treasurer, the City's Constitutional
Officers, shall be as set by Council by Ordinance No. 36791-071904, adopted July 19, 2004.
Effective January 1, 2006, the salaries shall be their then current salary increased by four percent
(4%), unless modified by ordinance duly adopted by Council.
19. Any increase in compensation due to any officer or employee due under this
ordinance shall be first paid beginning with the paycheck of January 11, 2006.
20. The provisions of this ordinance shall be in full force and effect on and after
July 1, 2005.
L:~ATTORNEY\DATA\CLPS 1 ~B ILL\O-PAYPLANfor2005_2006 (050505).doc
21.
paragraph of this ordinance is hereby dispensed with.
Pursuant to {}12 of the Roanoke City Charter, the second reading by title
City Clerk.
K:\ORDINANCES\O-PAYPLANfor2005-2006 - July 1, 2005 (w-public safcty).doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 11, 2005
File #60-429
Jesse A. Hall, Secretary
Board of Trustees
City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37048-051005 providing for certain
supplemental benefits under the City of Roanoke Pension Plan to certain members of
such Plan and certain of their surviving spouses, effective July 1, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Jesse A. Hall
May 11, 2005
Page 2
pc:
William M. Dowd, Actuary, Palmer and Cay Consulting Group, 9020 Stony
Point Parkway, Suite 200, Richmond, Virginia 23235
David C. Key, Chair, Board of Trustees, City of Roanoke Pension Plan,
3012 Spring Road, S. W., Roanoke, Virginia 24015
Clarence R. Martin, President, Roanoke City Retirees Association, 155
Huntington Boulevard, N. E., Roanoke, Virginia 24012
John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority,
1020 Hollins Road, N. E., Roanoke, Virginia 24012
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012-1148
Alan R. Hullette, Superintendent, Roanoke Valley Juvenile Detention Center,
498 Coyner Springs Road, N. E., Roanoke, Virginia 24012
Gary L. Robertson, Executive Director, Water Operations, Western Virginia
Water Authority
Michael T. McEvoy, Executive Director, Wastewater Services, Western Virginia
Water Authority
Darlene L Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth S. Cronin, Director, Human Resources
Andrea F. Trent, Retirement Administrator
IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of May, 2005.
No. 37048-051005.
AN ORDINANCE providing for certain supplemental benefits under the City of
Roanoke Pension Plan to certain members of such Plan and certain of their surviving
spouses; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The retirement allowance payable on account of certain members of the City of
Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1,
2004, shall effective July 1, 2005, be increased by two and one-quarter percent (2.25%) of
itself, not including any incentive payments made under the Voluntary Retirement Incentive
Program established by Ordinance No. 30473-41591, adopted April 15, 1991, and not
including any Retirement Supplement, as provided for in §22.2-61, Retirement Supplement,
of the Code of the City of Roanoke (1979), as amended (hereinafter"City Code"), calculated
as of July 1, 2005.
2. The increase in benefits provided for in Paragraph 1 of this ordinance shall
apply to the following categories of persons entitled to receive benefits under the City of
Roanoke Pension Plan only:
a. Any member of the Employees' Supplemental Retirement System
(hereinafter "ESRS") or of the Employees' Retirement System
(hereinafter "ERS") retired under §22.2-43, Normal Service Retirement,
or under §22.2-47, Retirement and Service Retirement Allowance
Generally, respectively, of the City Code.
Any member of ESRS or ERS retired under §22.2-50,
Nonoccupational Disability Retirement Allowance, of the City Code; or
Any member of ESRS or ERS retired under §22.2-51, Occupational
Disability Retirement Allowance, of the City Code; or
Any member of the ESRS retired under §22.2-44, Early Service
Retirement Allowance, or §22.2-45, Vested Allowance, or any member
of ERS retired under §22.2-48, Early Service Retirement Allowance, or
§22.2-49, Vested Allowance, of the City Code; or
Any surviving spouse of a member, provided such surviving spouse is
entitled to benefits under Article IX, Pawnent of Benefits, of Chapter
22.2, Pensions and Retirement, of the City Code, and further provided
that the deceased member through whom the surviving spouse is
entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b.,
2.c., or 2.d. of this ordinance; or
Any member retired under §22.2-75, Pensions for Members of Police
and Fire Departments as of December 31, 1945, of Chapter 22.2,
Pensions and Retirement, of the City Code, or the surviving spouse of
any such member.
3. This ordinance shall be in full force and effect on July 1, 2005.
4. Pursuant to the provisions of Section 12 of the Roanoke City Charter, the
second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
JESSE A. HALL
Director of Finance
mail: jesse_h~l~i.manoke.va.us
May lO, 2005
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Cost of Living Raise for Retirees - FY2006
Background:
Retirees of the City of Roanoke Pension Plan (the Plan) are awarded cost of living
adjustments (COLA) on an ad hoc basis by City Council. The Plan does not include
a provision for an automatic COLA due to the significant actuarial cost and related
increase in contribution rates. Thus, COLA's are not pre-funded in the Plan, but
rather the increased cost is recognized when the increase has been awarded.
Factors considered as part of the recommendation for an annual adjustment
include change in the Consumer Price Index, the increased cost to the Plan, the
amount of raises provided by similar plans within the state, and the amount of
increase provided by Social Security.
Eligible members of the City of Roanoke Pension Plan received a 2.1% cost-of-living
adjustment on July 1, 2004. This was the ninth consecutive COLA provided to
eligible retirees. The Recommended Budget for FY06 includes a4%raise for active
employees effective January ], 2006.
Considerations:
Attachment Alists the percentage increases either granted or to be recommended
by 10 other plans within the State, including the Virginia Retirement System and
Social Security.
Honorable Mayor and Members of City Council
May 10, 2005
Page 2
The required contribution rate for the pension plan to fund the current level of
benefits will increase for FY06 from 9.56 % to 12.61% of payroll. The additional
cost to the General Fund is approximately $1,600,000.
A proposed 2.50% increase to eligible members of the Plan, effective January 1,
2006, will increase the average annual retirement allowance by approximately
$303, costing the Plan an additional $467,671 in benefits annually. The actuarial
cost of a 2.50% COLA is estimated at $4.4 million to be funded over the next 20
years through the annual payroll contribution rate. This results in an increase of
approximately $287,700 in annual contributions to the Plan. All City operating
funds along with the Roanoke Regional Airport Commission, School Board,
Roanoke Valley Resource Authority, Roanoke Valley Detention Commission,
Western Virginia Water Authority, and the Commonwealth of Virginia will assume
their pro rata cost for funding the COLA. The City's pro rata share of this
increase is approximately $250,000.
The recommended increase will apply to those retirees who retired on or before
July 1, 2004, i.e., those retirees who have been retired for at least one year.
Approximately 1,541 of 1,595 retirees, or 97% of those receiving benefits as of
March 31,2005, will be eligible for the increase. The increase will also apply to a
member's or surviving spouse's annual retirement allowance, excluding any
incentive payments made under the Voluntary Retirement Incentive Program
established by Ordinance No. 30473-41591, adopted April 15, 1991, or to the
retirement supplement paid according to Section 22.2-61 of the Code.
A request was also referred to budget study to consider giving a supplemental
allowance for health insurance for City retirees who are 65 years of age or older.
The plan currently provides a monthly supplement of 75% of the amount of the
health insurance supplement provided to active employees, or $221.25, to retirees
with at least twenty years of service until age 65. This supplement is provided to
complement the pension allowance until Medicare eligibility. Upon reaching
Medicare eligibility, retirees are eligible to begin receiving both hospital and
medical benefits. There is also a new drug benefit program beginning in January
2006, Medicare Part D, that assists with outpatient prescription drugs.
Recommendation:
We recommend adoption of the accompanying ordinance granting a 2.50% COLA
for eligible retirees effective January 1,2006 coincident with the recommendation
Honorable Mayor and Members of City Council
May 10, 2005
Page 3
of the effective date of salary increases for active employees. Consideration was
given to the request by the Retirement Association for a supplemental allowance
for health insurance for retirees 65 and older. Due to the significant increase in
contributions required to sustain the current level of benefits and provide aCOLA,
we do not recommend any benefit changes that would result in additional funding
requirements for the pension plan. We would be pleased to answer any questions
you may have regarding this recommendation.
Respectfully submitted,
J~/se A. Hall
Director of Finance
DLB/JAH:ca
Attachment
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Andrea F. Trent, Retirement Administrator
Association of Municipal Retirement Systems of Virginia
Cost of Living AdJustments
LOCALITY Proposed COLA FOR FY06
Arlinqton 2.7%
Charlottesville 2.0%
Fairfax County 3.9%
Fairfax County Education 3.0%
Falls Church 1.3%
Newport News 1.85%
Norfolk 1.0%
Richmond 0.0%
Roanoke
VRS 2.7%
Social Security 2.7%
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clark
Sheila N. Hartman
Assistant City Clark
May 11, 2005
File #60-217
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37049-051005 appropriating funds from the
General and Capital Projects Funds for various capital improvement projects, and
amending and reordaining certain sections of the 2005-2006 Capital Projects,
Department of Technology, and Fleet Management Funds Appropriations, in
connection with endorsement of the Capital Improvement Program submitted by the
City Manager by letter dated May 10, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of May, 2005.
No. 37049-051005.
AN ORDINANCE to appropriate funding from the General and Capital Projects
Funds for various capital improvement projects, amending and reordaining certain sections
of the 2005-2006 Capital Projects, Department of Technology, and Fleet Management
Funds Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2005-2006 Capital Proiects, Department of Technology, and Fleet
Management Funds Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Capital Pro
Appropriations
Appropriated
Appropriated
Appropriated
Appropriated
Appropriated
Appropriated
Appropriated
Appropriated
Appropriated
ects Fund
From General
From General
From General
From General
From General
From General
From General
From General
From General
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Appropriated From General Revenue
Transfer to Department of Technology
Fund
Transfer to Fleet Management Fund
Revenues
Transfer from General Fund
Fund Balance
Residual Equity Transfer
008-530-9552-9003 $ 150,000
008-530-9823-9003 40,000
008-530-9736-9003 199,274
008-510-9620-9003 217,184
008-530-9845-9003 250,000
008-530-9799-9003 250,000
008-440-9860-9003 150,000
008-615-8114-9003 235,000
008-620-9825-9003 90,000
008-530-9575-9003 1,823,018
008-530-9712-9513
008-530-9712-9517
008-110-1234-1037
008-3337
450,000
450,000
3,204,476
(1,100,000)
Department of Technoloqy Fund
Appropriations
Appropriated From General Revenue
Revenues
Transfer from Capital Projects Fund
013-430-1602-9300
013-110-1234-0959
450,000
450,000
Fleet Manaqement Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from Capital Projects Fund
017-440-2642-9003
017-110-1234-0959
450,000
450,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the Ci~ Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #60-217
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37050-051005 endorsing an update to the
Capital Improvement Program submitted by the City Manager under date of May 10,
2005, totaling $257,922,677.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37050-051005.
A RESOLUTION endorsing the update to the Capital Improvement Program
submitted by the City Manager by letter of May 10, 2005.
WHEREAS, by letter of May 10, 2005, and the attachment to such letter, the City
Manager has presented an update to the City's Five-Year Capital Improvement Program
for Fiscal Years 2006-2010 in the recommended Resource Allocation Plan totaling
$257,922,677;
WHEREAS, the program will require a public hearing on the authorization for the
issuance of general obligation bonds for the Art Museum ($3,700,000), the Downtown
West Parking Garage ($2,600,000), Financial Application Integration ($2,600,000), and
Countryside Golf Course ($3,975,000);
WHEREAS, the Capital Improvement Program and the funding recommendation
for projects is affordable and consistent with previous discussions by City Council and
actions taken by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the
Capital Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain
update to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal
K:hM EAS URF~r-cipupdate20062010.dra ft~$.d oc
Years 2006-201 O, the related funding recommendations, as set out in the letter of the City
Manager dated May 10, 2005, and the attachments to such letter, and authorizes the
holding of a public hearing on June 20, 2005, on the issuance the of bonds described
above.
ATTEST:
City Clerk.
K:XMEAS URES¥-cipupdate20062010.draftss.do~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May10,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Capital Improvement Program
Update for FY 2006-2010
Background:
The Capital Improvement Program (CIP) for Fiscal years 2006-2010 is a plan
recommended for approval by City Council for capital expenditures to be
incurred over the next five years in order to address the priority long-term
capital needs of Roanoke. The CIP reflects the current status of projects which
have previously been approved and funded by City Council, and is a revision to
the Fiscal Years 2005-2009 Capital Improvement Program approved by City
Council on May 13, 2004.
Considerations:
On April 18, 2005, City Council received the proposed Capital Improvement
Program for Fiscal Years 2006-2010 as part of the Recommended Resource
Allocation Plan. The Capital Improvement Program Summary Section in this
document provides a summary of projects.
The Capital Improvement Program for Fiscal years 2006-2010 is comprised of
capital projects with an estimated cost of project completion totaling
$257,922,677.
In addition, during the Financial Planning Work Session held in February 2005,
City Council was briefed on the need for short-term financing in the amount of
$2.6 million to support the Financial Application Integration project. This
project includes the replacement of our financial systems and includes the
replacement of the accounting, tax/treasury, budget preparation, and human
resource/payroll system applications. The need for financing is based on the
cash flow to support the planned staging of projects. There is sufficient
funding budgeted in the Technology Fund to support the required level of debt
service. Authorization to hold a public hearing to issue bonds to support this
project is included in this report.
On May 2, 2005, Council authorized the execution of an option agreement for
the purchase of the Countryside Golf Course at a cost of $4.1 million. Funding
for the acquisition of the property will come from the issuance of bonds.
Moving forward with this project may require the planned issuance of bonds for
the planned Multipurpose Recreation Center to be shifted beyond Fiscal Year
2008. With the option fee of $125,000 credited to the purchase cost, net
funding of $3,975,000 will be required. Authorization to hold a public hearing
to issue bonds to support this project is included in this report.
Bonds will be issued during Fiscal Year 2005-06 for the following projects:
Previously Authorized
o Riverside Center
o Civic Facilities Expansion and Renovation
o Patrick Henry High School
o Fallon Park Elementary School
o Westside Elementary School
$ 5,500,000
$ 6,405,000
$21,750,000
$ 1,600,000
$ 3,850,000
T Be Authorized
o Art Museum
o Downtown West Parking Garage
o Financial Application Integration
o Countryside Golf Course
$ 3,700,000
$ 2,600,000
$ 2,600,000
$ 3,975,000
Recommended Action:
Approve a resolution endorsing the update to the CIP.
Authorize a public hearing to be held on June 20, 2005 for the issuance of
general obligation bonds for the Art Museum ($3,700,000), Downtown West
Parking Garage ($2,600,00), Financial Application Integration ($2,600,000), and
Countryside Golf Course ($3,975,000).
Appropriate $3,204,476 included in the FY 2005-06Transfer to Capital ProJects
Account (001-250-9310-9508) to the respective capital project accounts
established by the Director of Finance for the following projects:
o $150,000 to Capital Project Account (008-530-9552) for Bridge
Maintenance
o $40,000 to Capital Project Account (008-530-9823) for Police
Academy Building
o $199,274 to Capital Project Account (008-530-9736) for
Stormwater Management
o $310,000 to Capital Project Account (008-530-9575) for
Transportation Projects
o $21 7,184 to Capital Project Account (008-056-9620) for Roanoke
River Flood Reduction
o $250,000 for Capital Project Account (008-530-9845) for Concept
Design Courthouse Expansion
o $250,000 for Capital ProJect Account (008-530-9799) for
Streetscapes and Traffic Calming
o $150,000 for Capital Project Account (008-440-9860) for Jail HVAC
Design
o $235,000 for Capital Project Account (008-615-8114) for the
Roanoke Redevelopment and Housing Authority
o $1,403,018 to Capital Project Contingency (008-530-9575) for
prioritized projects
Appropriate $1,100,000 of residual equity from the close-out of the Water and
Sewer funds to:
o Carvins Cove Management Plan (008-620-9825)
o Equipment Replacement (017-440-2642)
o Technology Projects (013-430-1602)
o Capital Project Contingency (008-530-9575)
$ 90,000
$450,000
$450,000
$110,000
~tfully submitted,~j
DLB:acm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM05-00057
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 11, 2005
File #91-178
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37051-05:[005 approving the 2005-2006
Consolidated Plan and authorizing the City Manager, or the City Manager's designee,
to submit the approved Consolidated Plan to the United States Department of
Housing and Urban Development (HUD) for final review and approval, and
authorizing execution of all necessary documents pertaining to such Consolidated
Plan, as more fully set forth in a letter from the City Manager addressed to the
Council under date of May 10, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37051-051005.
A RESOLUTION approving the 2005 - 2010 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Consolidated Plan to the United
States Department of Housing and Urban Development (HUD) for final review and approval, and
authorizing the execution of all necessary documents pertaining to such Consolidated Plan.
WHEREAS, in order to receive Community Development Block Grant ("CDBG"), HOME
Investment Parmership ("HOME"), and Emergency Shelter Grant funding, HUD requires that
entitlement localities such as the City of Roanoke submit a 5-year Consolidated Plan and Annual
Updates;
WHEREAS, the current 5-Year Consolidated Plan for the City of Roanoke will expire on
June 30, 2005;
WHEREAS, opportunities for community input regarding the Consolidated Plan were
provided at public meetings held September 23, and November 4, 2004, and March 31, and April 28,
2005; by a 30-day public review and comment period beginning April 4, and ending May 3, 2005;
by dissemination of information to members of the Roanoke Neighborhood Advocates; and by
publishing information on the City of Roanoke website; and
WHEREAS, the Consolidated Plan must be approved by this Council and received by HUD
by May 16, 2005, to ensure timely receipt of new entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the 2005 -
2010 Consolidated Plan is hereby approved; and
BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is
hereby author/zed, for and on behalf of the City, to submit the approved 5-Year Consolidated Plan
to HUD for final review and approval, and to execute all necessary documents pertaining to such
Consolidated Plan, such documents to be approved as to form by the City Attorney, as more
particularly set forth in the City Manager's letter dated May 10, 2005, to this Council.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 1 O, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Approval of the City of
Roanoke's 2005-2010
Consolidated Plan
Background:
In order to receive Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) funding, the
City of Roanoke must submit a five-year Consolidated Plan and Annual Updates
to the U.S. Department of Housing and Urban Development (HUD). The current
S-year Consolidated Plan for the City of Roanoke will expire on June 30, 2005.
Considerations:
At the April 4~City Council Briefing, Council received a Summary of the Draft
2005-2010 HUD Consolidated Plan, which detailed the priorities and objectives
for the 5-year period and the uses of funds recommended for FY 2005-2006,
the first year of the plan. Council also received a draft of the Gainsboro
Neighborhood Revitalization Strategy Area (NRSA) plan, which is a supplement
to the 5-year Consolidated Plan. The Draft 2005-2010 Consolidated Plan was
made available for public review and comment for the 30-day period beginning
April 4, 2005. As part of the review, the draft plan was provided to Roanoke
County, Salem, Vinton, and Botetourt County for any comments they had which
might assist the City in preparing the plan. Opportunities for citizen input were
provided at four public hearings held September 23, and November 4, 2004,
March 31 and April 28, 2005. In addition, information regarding availability of
the plan for public review was sent to each member of the Roanoke
The Honorable Mayor and Members of Council
May 10, 2005
Page 2
Neighborhood Advocates (RNA). The 5-year Consolidated Plan must be received
by HUD on May 16, 2005, in order for the City's HUD fiscal year to begin on July
1,2005.
The funding for FY 2005-2006, the first year of the new plan, would be
available from the following sources:
New HUD Entitlements
Estimated Program Income
Estimated Carry-over
Subtotal
$2,909,053
483,051
711,514
$4,103,618
It is estimated that the $4.1 million in HUD funds indicated above will leverage
or otherwise be combined with as much as an additional $5.4 million in other
public and private funding. Thus, the total estimated investment in activities
included in the Annual Update is approximately $9.5 million.
The priorities and objectives of the new five-year plan incorporate adjustments
in the distribution of CDBG funds under the City's HUD Funds Policy, regarding
which Council was briefed in September 2004. During the five-year period, the
priorities and objectives are structured to distribute 57% of the CDBG funds to
housing, 22.5% to economic development, 10% to human services, 10% to
neighborhood development and 0.5% to homeless services. Including HOME,
which is entirely for affordable housing assistance, and ESG, which is entirely
for homeless services, nearly two-thirds of these resources will be directed
toward housing development.
Recommended Actions:
1. Approve the 2005-2010 Consolidated Plan and authorize the City Manager,
or the City Manager's designee, to submit the plan to HUD for final review and
approval, including execution of all necessary documents pertaining thereto,
such documents to be approved as to form by the City Attorney.
2. Adopt the revised HUD Funds Policy incorporating a CDBG funds distribution
of 57% for Housing, 22.5% for Economic Development, 10% for Human Services,
10% for Neighborhood Development and 0.5% for Homeless Services, with the
uses HOME and ESG funds remaining unchanged.
Respectfully sl~t~i~itted,
City Mana~l~r
The Honorable Mayor and Members of Council
May 10, 2005
Page 3
DLB:feb
Attachments
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management & Budget
Frank E. Baratta, Budget Team Leader
CM05-00048
Summary
Draft
2005-2010
Consolidated Plan
ROANOKE
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2005-2006
Overview
Each year, the City of Roanoke receives over $3,000,000 in new federal funding under the Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) programs of the
U.S. Department of Housing and Urban Development (HUD). Roanoke is designated an "entitlement community"
under these programs, which means that the HUD funds are granted to the City each year using a formula based on
population, income levels, and other factors. The amount of the grants received locally is determined by the total
amount of funding the U.S. Congress appropriates and the number of entitlement communities nationwide. The City
must submit a five-year Consolidated Plan with Annual Updates in order to receive its entitlements.
CDBG
The City has received CDBG funds for thirty years. These funds assist with housing, economic development, human
services, neighborhood and other needs. For Fiscal Year 2005-2006, Roanoke% new entitlement will be $2,104,805,
down 4.6% from last year. However, including estimated carry-over funds and program income, a total of $3,269,105
is expected to be available for Fiscal Year 2005-2006. This total represents an increase of 16.4% in the overall
amount of CDBG funding available compared to the prior year. It is important to note that carry-over and program
income are variable funding sources which may not be available at comparable levels in future years. The amount of
CDBG funds which can be used for human services, planning and administrative activities is limited. To ensure that
the maximum amount of CDBG funds is available for community needs, approximately $560,000 in administrative
activities previously funded by CDBG were transferred to the City's General Fund dudng previous years. No City staff
are funded by CDBG, HOME or ESG.
HOME
Created by the National Affordable Housing Act of 1990, the HOME program addresses the
nation's need for affordable housing by funding such projects as rehabilitation, new
construction, homeownership assistance and improvements to rental housing. The City has
received a HOME grant each year since 1992. For Fiscal Year 2005-2006, Roanoke%
entitlement will be $723,526. The City has not received any new HOME allocation under the
"American Dream Downpayment Initiative" for 2005-2006. In all, this represents an $84,773,
or 10.5%, decrease compared to the 2004-2005 funding level. Considering estimated carry- '~'
over and program income, a total of $753,791 is expected to be available for Fiscal Year 2005-2006 HOME activities,
representing an overall 13.9% decrease in HOME funds compared to the previous year. As with CDBG funds, the
amount of carry-over and program income may vary substantially from year to year. At least 15% of each year's new
HOME basic entitlement must be reserved for projects conducted by certified Community Housing Development
Corporations ("CHDOs"). HOME funds require a match from local cash and non-cash resources; the City's match
requirement for Fiscal Year 2005-2006 is 12.5%.
ESG
ESG funds are provided to the City through the Stewart B. McKinney Homeless Assistance Act, under a process
which may allocate funds intermittently. The allocation for Fiscal Year 2005-2006 is expected to be $80,722, just $9
less than the 2004-2005 funding level. ESG funds support assistance to homeless individuals and families, including
assistance to shelters.
FUNDING SUMMARY
Fiscal Year 2005-2006
(All funds estimated and subject to change.)
Fundinq Available
CDBG:
HOME:
ESG:
2005-2006 Entitlement Grant
2005-2006 Program Income ®
2004-2005 Carry-Over
2004-2005 Excess Program Income
Subtotal a CDBG Funds Available
2005-2006 Entitlement Grants
2005-2006 Program Income (a~
2004-2005 Carry-over
2004-2005 Excess Program Income
Subtotal a HOME Funds Available
2005-2006 ESG Entitlement Grant
$2,104,805
458,051
300,000
406,249
$3,269,105
$723,526
25,000
0
_ 5,265
$753,791
$80,722
Total 2005-2006 CDBG, HOME and ESG Funds Available
$4,103,618
Total 2005-2006 CDBG, HOME and ESG Fund~
Recommended for Allocation
$4,103,618
Balance of Funds Available
$0
Ia)
Estimated
CDBG:
HOME:
Program Income:
Hotel Roanoke
Home Loans/Atlantic Mortgage
Cooper Lease
Lagniappe Loan
Sands Woody Loan
TAP SRO Loan
RRHA Rental Rehab Loans
Other RRHA Projects
Downtown Associates
RRHA Projects
$400,000
$15,000
$13,333
$7,620
$6,722
$5,618
$3,000
$5,000
$1,758
$458,051
$25,000
2005-2006 HUD Funding Recommendations
Funding by Category: Economic Development $493,465
Homeless Services 96,567
Housing Development 2,823,521
Human Development 313,067
Neighborhood Development 377,000
Tota.I $4,103,6'1R
Breakout: Total 05-06 Funding Supporting Development
Activities in City Councir "Focus Neighborhoods" $2,569,621
Funding by Project
Project Name Agency Curren Requested For 05-06
3elmont Community Health Care Center 3elmont Health Care Center, Inc. $0 $87,60( $42,000
~lock By Block Rehab Program total Action Against Poverty $0 $223,30( $0
BSCI Microtban Program (Contractor Training) Business Seed Capital, Inc. $0 $100,00( $0
C2C Home Project Council of Community Services $100,000 $100,00(: $100,00(
Campaign to Change the Face of Hunger SW Va Second Harvest Food Bank $0 $84,296 See Note (a
CHPC Homeownership Program Community Housing Partners Corp. $215,000 $215,00(: $215,00(
Demolition Housing & Neighborhood Svcs $135,000 $135,00C $135,00(:
Domino Effect W & G Inves~nent Group $0 $240,000 SC
Downtown Safety, Environment Maint. & Outreach Downtown Roanoke, Inc. $0 $305,523
Education and Outreach Greenvale School $0 $50,568 $25,00C
Emergency Home Repair Total Action Against Poverty $33,000 $190,000 $100,00R
Empowering Individuals w/Disabitilies Blue Ridge Independent Living Center $48,25( $60,000 $60,00~
Environmental Ed. Ctr. Adopted School Program Apple Ridge Farm $( $35,000 $35,00[~
Fair Housing Impediments Reducflon Program Housing & Neighborhood Svcs $( $25,000 $10,000
Gainsbora Culinary Arts Scholarships Higher Education Authority $( $30,000 $30,000
Gainsboro/Gilmer Facades Program Economic Development $70,762 $54,000 $54,000
Gainsboro/Gilmer Neighborhood Revitalization Housing Authority & Blue Ridge Housing $1,185,077 $1,914,139 $1,914,139
Hanover Project Blue Ridge Housing Development Corp. $¢ $123,420 $119,387
Historic Review Services Management and Budget $7,50C $10,000 $10,000
Hotel Roanoke 108 Loan Payment Finance Dept. $428,945 $439,463 $439,463
HUD Administraflon Funds 'vlanagement and Budget $2,500 $2,50( $2,500
Human Service for TBI Group Home ]'BI Family Services $0 $45~00( $0
Hurt Park Revitalization, Phase I ~ke Redev and Housing Authority $0 $412,00(
ndependent Housing for Special Needs FBI Family Services $0 $200,00(
ndividual Development Accounts Program ]'oral Action Against Poverty $22,406 $15,01 ~ $11,036
<uumba-New Facility <uumba Health & Wellness Center $0 $500,00(: $125,00(:
_ead-Safe Roanoke Evironmental & Emergency Management $55,000 $57,50C $57,50C
~eighborhood Development Grants Housing & Neighborhood Svcs $40,000 $35,000 $35,00¢
Operation Paintbrush Total Action Against Poverty $0 $76,287 $50,00c
Pathwa~ Program Presbyterian Community Center $30,000 $20,100 $20,10fl
Program Expansion CASA $0 $40,000
Reading Adventure at West End Center West End Center $0 $40,000 $40,00~
Resident Program YWCA $0 $50,000 $0
RESOURCE-FUL Elder Care Mgmt and Center Family Services of Roanoke Valley $41,96.~ $27,975 $27,97,r,
Restorative Justice for Juvenile Offenders Conflict Resoluflon Center $( $45,218 $45,216
Roanoke At Home Critical Repair Project Blue Ridge Housing Development Corp. $( $75,000 $50,000
Roanoke Valley Interfaith Hospitality Network Roanoke Valley interfaith Hospitality Network $12,80( $15,117 $15,117
School Age After-School Therapeutic Childcare YWCA $39,75,~ $26,635 $26,635
Stand Against School and Community Violence YMCA Family Center Branch $(: $54,610 $0
Summer Camp Scholarships Boys & Gids Club $15,00(: $15,000 $10,050
Target Neighborhood Infrastructure Improvements Engineering $69,592 $175,000, $175,000
Ten-Year Plan to Eliminate Homelessness Human/Social Services $(~ $15,84[ $15,84.~
Transitional Living Center Total Action Against Poverty $12,431 $22,117 $22,1
TRUST, The Roanoke Valley Trouble Center TRUST $30,500 $43,48~ $43,48~
Tutaring/Adult Literacy Program Freedom Writers $0 $25,00(:
Vacant and Derelict Rehab P~o~.~.~ Total Action Against Povedy $0 $223,30(: $~'
Women's Resource Center - Crisis Services Fotal Ac'~on Against Povedy $39,477 $26,44~c $26,44c
YMCA Magic Place at Momingside ~'MCA of Roanoke Valley $23,290 $30,455 $15,60 I
rotals $2,658,253 $8,681,056 $4,103,61 ~1
a) A commitment of $84,296 is being made to this project from 2006/2007 funds.
3
2005-2006 Draft Action Plan
Project Summaries
Belmont Community Health Care Center (Belmont Community Health Center, Inc.) To initiate the
predevelopment phase of creating a health care center for the Be~mont-Fallon neighborhood, including hiring a
project manager, A & E fees and other needs. The property is currently held by Blue Ridge Housing Development
Corp. and is to be transferred to the Center at the appropriate time. (Funding Recommended: $42,000)
Block by Block Rehab Program (Total Action Against Poverty) To acquire, rehabilitate and sell to eligible
qualified buyers 2 homes in the Hurt Park neighborhood. Properties of interest are on the 1300 and 1500 blocks
of Chapman Avenue. TAP would acquire the properties with its own funds, but be reimbursed from the sale
proceeds. (No Funding Recommended)
BSCI Microloan Fund (Business Seed Capital, Inc.) To provide business management training for small
construction contractors to help them become more stable and profitable, with links to the BSCI loan pool to which
the City has already contributed $100,000 CDBG. (No Funding Recommended)
C2C Home (Council of Community Services) To assist with predevelopment and development costs of the
home construction phase of the C2C project, including acquisition, site preparation, planning and related costs.
(Funding Recommended: $100,000)
Campaign to Change the Face of Hunger (Southwestern Va Second Harvest Food Bank) To purchase,
renovate, and provide for other costs related to the agency's relocation to a larger, more suitable facility at 1025
Electric Road in Salem. (Funding Recommended: $84,296 future commitment for 2006-2007 period)
CHPC Homeownership Program (Community Housing Partners Corp.) To acquire, renovate and sell to
qualified buyers 8 homes in the Hurt Park/Mountain View/West End neighborhood, including homeowner
education through Blue Ridge Housing. CHPC will assist first-time homebuyers with permanent financing through
VHDA "SPARC" funds. (Funding Recommended: $215,000)
Demolition (Dept. Of Housing & Neighborhood Services) To demolish 20 vacant, condemned structures that
are not feasible for rehabilitation. Funds will be used for demolition and related costs. (Funding Recommended:
$135,000)
(The) Domino Effect (W & G Investment Group) To acquire and renovate housing for rental or sale to Iow/mod
tenants or buyers. Rehabilitation is expected to be complete by 6/30/06, but full occupancy of all units may extend
to 12/31/07. (No Funding Recommended)
Downtown Safety, Environmental Maintenance and Outreach Program (Downtown Roanoke, Inc.) To
provide for salaries/benefits, equipment and other operating costs to train and em ploy ambassadors to supplement
such City services as litter, weed and graffiti control and outreach to homeless in downtown. (No Funding
Recommended)
Education & Outreach (Greenvale School, Inc.) Provides funding to increase the number of families assisted
by the Get Well (sick child) services offered by Greenvale. (Funding Recommended: $25,000)
Emergency Home Repair (Total Action Against Poverty) To provide limited and emergency repairs for 40
owner-occupied single-fam ily homes. This program will serve any Iow/mod-income person in all areas of the City
other than the Gainsboro and Gilmer neighborhoods. (Funding Recommended: $100,000)
Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) To provide home
modifications such as ramps and grab bars to assist 30 individuals with disabilities with their daily living. All CDBG
funds requested would be for project costs. (Funding Recommended: $60,000)
Environmental Education Center (EEC) at Apple Ridge Farm Adopted School Program (Apple Ridge
Farms, Inc.) Provides funding to allow students from each of the 5 "adopted" schools to come to the EEC four
times each school year and study, free of charge, courses designed to boost SOL scores. (Funding
Recommended: $35,000)
Fair Housing Impediments Reduction Program (Dept. Of Housing & Neighborhood Services) To provide for
such activities of the Fair Housing Board as workshops, distribution of a fair housing booklet and co ection of data
on housing complaints, assoc ated w th reducing impediments to fair housing choice, including those identified in
the 2001 Analysis of Impediments commissioned by the City. (Funding Recommended: $10,000)
Gainsboro Culinary Arts Scholarships (Higher Education Authority) To provide scholarships for Gainsboro
residents to obtain skills in culinary arts, in support of the Gainsboro Neighborhood Revitalization Strategy Area
(NRSA) plan. (Funding Recommended: $30,000)
Gainsboro/Gilmer Facade Grants (Dept. of Economic Development) To provide facade grants for 65% of the
costs up to $9,000 per business in these two neighborhoods. (Funding Recommended: $54,000)
Gainsboro/Gilmer Neighborhood Revitalization Activities (Blue Ridge Housing Development Corp. and
Roanoke Redevelopment and Housing Authority) To provide additional new homeownership and owner- and
tenant-occupied rehabilitation housing assistance as part of the concentrated revitalization activities in this
neighborhood. (Funding Recommended: $1,914,139)
(The) Hanover Project (Blue Ridge Housing Development Corp.) To rehabilitate and sell two homes in the
Hanover Ave. area to eligible families, with links to the World Changers program to create additional
improvements in the neighborhood. (Funding Recommended: $t19,382, including $108,529 in CHDO Project
Funds and $10,853 CHDO Operating Funds)
Historic Review Services (Dept. of Management and Budget) Funds set aside for contracted historic review
services required by federal regulations prior to altering the appearance of housing or other structures with CDBG
and/or HOME assistance. (Funding Recommended: $10,000)
Hotel Roanoke 108 Loan Payment (Dept. of Finance) Funds set aside for the 12t' of 20 installments to repay
the $6,000,000 HUD Section 108 loan associated with renovating the Hotel Roanoke. (Funding Recommended:
$439,463)
HUD Administration Funds (Dept. of Management and Budget) Funds for such costs as special property
inspections, additional environmental review services, ads or other needs arising as part of the administration of
the HUD funds. (Funding Recommended: $2,500)
Human Services for Group Home Serving Traumatic Brain Injury (TBI) Survivors (TBI Family Services)
Funds for staff and training supplies associated with the CDBG application requesting funds to create 6 affordable
housing units in a group-home/public facility setting for survivors of traumatic brain injuries. (No Funding
Recommended)
Hurt Park Neighborhood Revitalization, Phase I (Roanoke Redevelopment and Housing Authority) To
initiate the first phase of a neighborhood revitalization plan in the Hurt Park area through the acquisition of property
for new infill construction and vacant structures for rehabilitation, and laying the groundwork for conveyance of the
properties to other public or private developers and coordination with residents and City personnel. (No Funding
Recommended)
Independent Housing for Special Needs of 4 to 6 (TBI Family Services) To create a special needs group
home with 6 affordable units for survivors of traumatic brain injuries. All funds requested are for construction;
however, the design includes providing supportive services needed to re-integrate the client-occupants into the
community. (No Funding Recommended)
Individual Development Account (IDA) Project (Total Action Against Poverty) Partial operating funds to
conduct a program assisting lower-income city residents to accumulate savings for the downpayment to purchase
a home. (Funding Recommended: $11,036)
Kuumba-New Facility (Kuumba Community Health & Wellness Center) To acquire, renovate and equip a
new facility to replace its present facilities at 3716 Melrose, which the Center has outgrown. (Funding
Recommended: $125,000)
Lead-Safe Roanoke (Office of Environmental & Emergency Management) To provide additional matching
funds required for the $1.5 million lead hazard control grant awarded to the City by HUD. The funds will be used
for housing rehabilitation costs to control lead hazards. (Funding Recommended: $57,500)
Neighborhood Development Grants (Dept. Of Housing & Neighborhood Services) To provide $250 to
$25,000 grants to organizations for small neighborhood projects. (Funding Recommended: $35,000)
Operation Paintbrush (Total Action Against Poverty) To provide house painting services for owner-occupied
single-family homes. Homes to be assisted would be those with painting code violations which have been referred
to the program by City Code Enforcement. (Funding Recommended: $50,000)
Presbyterian Community Center Pathways Program (Presbyterian Community Center) Provides funds for
staffing and program materials/supplies associated with after-school tutoring and homework assistance program
for southeast school children. (Funding Recommended: $20,100)
Program Expansion 2005-2006 (Roanoke Valley CASA Foundation) Funds for staff, website development,
marketing materials, and training for volunteers to be recruited, trained and supervised regarding the needs of
abused and neglected children. (No Funding Recommended)
Reading Adventure at West End Center (West End Center for Youth) Provides for a contract with Apple Ridge
Farm, Inc. for instructors, supervision and training associated with the Reading Adventure Program on site at West
End Center. (Funding Recommended: $40,000)
Resident Program (YVVCA of Roanoke Valley) Funds for staffing an additional position to provide counseling
assistance and case management to residents at risk of becoming homeless. (No Funding Recommended)
RESOURCE-FUL - Facility Based Elder Care Mgmt & Resource Center (Family Services of Roanoke Valley)
Funds staff wages, taxes, benefits for care management and counseling services, along with educational and
resource identification information at Morningside Manor, Melrose Towers, and McCray Court. (Funding
Recommended: $27,975)
Restorative Justice for Juvenile Offenders (Conflict Resolution Center) Funds staff wages, taxes, benefits,
materials/supplies, and stipends for mediators/facilitators assisting in the restorative justice program that responds
to juvenile crime by bringing together victims, offenders, and community members in a non-adversarial
community-based process. (Funding Recommended: $45,218)
Roanoke-At-Home Critical Repair Project (Blue Ridge Housing Development Corp.) To make critical interior
and exterior repairs to 5 single-room occupancy (SRO) facilities, incruding establishing a maintenance reserve
fund. Overhead costs are contributed bythe applicant. (Funding Recommended: $50,000)
Roanoke Valley Interfaith Hospitality Network (Roanoke Valley Interfaith Hospitality Network) Funds to
assist essential services and maintenance/operation of the shelter, such as purchasing cots/bedding; client
assistance funds; and client transportation (fuel and maintenance of program's van); telephone lines for case
management; laundry supplies; assurance of accessibility; and assistance with prescription costs. (Funding
Recommended: $15,117)
School Age After-School Therapeutic Childcare (YVVCA of Roanoke Valley) Funding provides for program
staffing and materials. The YWCA in collaboration with Blue Ridge Behavioral Healthcare, City of Roanoke
Schools, and area shelters will provide school age therapeutic childcare, which combines educational after school
programming with outpatient therapeutic treatment services to children who have mental, behaviorel, or emotional
illness. (Funding Recommended: $26,635)
Stand Against School and Community Violence (YMCA - Family Center Branch) Funds to offer positive
alternatives during the daytime for middle school students who have been expelled from school and are not
allowed to attend the regular school day classes. (No Funding Recommended)
Summer Camp Scholarships (Boys & Girls Club of Roanoke Valley) Funds for scholarships to disadvantaged
youth which allows them to attend the summer program offered by the Boys & Girls Club. (Funding
Recommended: $10,050)
Targeted Neighborhood Infrastructure Improvements (Engineering Division) Funds for sidewalks, curb and
gutter or other infrastructure needs in the Gainsbore neighborhood. (Funding Recommended: $175,000)
Ten-Year Plan to Eliminate Homelessness (Dept. of Social Services) Provides funds to develop strategies to
eliminate homelessness through regional agency and jurisdictional coordination and cooperation. (Funding
Recommended: $15,845)
Transitional Living Center (Total Action Against Poverty) Provides for essential services and
maintenance/operational costs of shelter, such as utilities; space repairs; equipment/furnishings; equipment repair;
client travel - cab, bus; resident healthcare; drug screening supplies; and assistance with prescription costs.
(Funding Recommended: $22,117)
TRUST, Roanoke Valley Trouble Center, Inc. (TRUST) Provides for essential services and
maintenance/operational costs of shelter, such as transitional and emergency housing; including emergency hotel
stays for families when TRUST is full; drug testing; food and assistance with prescription costs. (Funding
Recommended: $43,487)
Tutoring/Adult Literacy Program (Freedom Writers) Funds to establish a tutoring/adult literacy program for
children and adults who can not read and write. (No Funding Recommended)
Vacant and Derelict Rehab Program (Total Action Against Poverty) To acquire, rehabilitate and rent to eligible
families 2 homes in the Hurt Park neighborhood. Note: This project differs from the "Block by Block Rehab
Program" in that it is targeted to create rental properties on Patterson, Rorer and other streets in Hurt Park. (No
Funding Recommended)
Women's Resource Center Domestic Violence Crisis Services (Total Action Against Poverty) Provides for
staff costs of a crisis intervention counselor and some materiars for the program, which responds to the needs of
domestic violence victims and their children. (Funding Recommended: $26,449)
YMCA Magic Place - Morningside (YMCA of Roanoke Valley) Funding for staffing and program activities of the
after-school program at Morningside Elementary School. (Funding Recommended: $15,604)
City of Roanoke
2005 - 2010 Consolidated Plan
Priorities and Objectives
Preamble: As an urban center, the City of Roanoke provides a broad array of benefits and services to those who live,
work or visit here. This willingness to address the needs of the community has also led to the City becoming a regional
locus of needs. To thrive and remain healthy into the future, it is vitally important that the City establish and maintain a
balance--in incomes, housing choices, economic opportunities and in all those elements by which a community's weir-
being is measured. The priorities and objectives of this 5-Year Consolidated Plan are set forth with the intent of
contributing to this well-being. As such, they reflect the over-arching goals of:
Increasing homeownership
Reducing substandard housing
Increasing per capita income
Reducing segregation
Dispersing Iow- and moderate-income housing
Expanding market-rate housing
The priorities and objectives encom pass only those activities that will be assisted with the City's CDBG, HOME or ESG
funds. City HUD administrative costs (eg. environmental review consultants; non-routine property inspections; special
purpose advertisements) are i m plied by the activities and are not listed as separate priorities or objectives. In addition,
CDBG funds to be used to repay the City's Hotel Roanoke Section 108 loan represent a contractual obligation and are
not listed as a separate objective under the Economic Development priority.
ECONOMIC DEVELOPMENT
Priority Statement:
Objectives:
Promote the creation, expansion, retention and health of business and industry, including the
enhancement of workforce development and employment opportunities for youth and adults.
Assist with improvements to 20 commercial/industrial properties located in target neighborhoods or
other predominantly Iow/mod Census Tracts, Conservation Areas or Rehabilitation Districts, or in the
Central Business District.
Provide workforce and related training reflecting area labor market employment opportunities for at
least 100 individuals.
Create 100 jobs through financial assistance and/or business development services for entrepreneurs
and/or expanding small companies.
HOMELESS SERVICES
Priority Statement:
Promote activities, including efforts to encourage commitments on the part of neighboring
communities and the region, to determine the nature and extent of homelessness, and reduce
its incidence, impact or threat.
Objectives:
1. Assist the emergency and transitional needs of homeless individuals and families, and those in
danger of becoming homeless, through annual financial assistance for the repair, maintenance and
operation of shelters or other activities.
2. Through interagency coordination and cooperation, including regional efforts, develop a
comprehensive plan identifying strategies to eliminate homelessness in ten years.
HOUSING DEVELOPMENT
Priority Statement:
Promote the creation of new homeownership opportunities, the maintenance and improvement
of existing housing, and the removal of structures that are unsuitable for rehabilitation, including
activities addressing fair housing and the needs of special populations.
Objectives:
1. Provide financial incentives to 60 middle-income homebuyers to acquire and/or rehabilitate
substandard housing that is contributing to neighborhood blight.
2. Construct or rehabilitate and sell 95 single-family homes to Iow- or moderate-income homebuyers.
3. Provide housing counseling and education, including assistance in accessing private sector financing,
for 100 potential homebuyers seeking to buy homes within the city.
4. Demolish or cause to be demolished, after consultation with the affected neighborhoods, 50 buildings
determined to be infeasible for repair, due to advanced deterioration and/or other factors.
5. Assist the substantial rehabilitation of 100 owner- or tenant-occupied housing units.
6. Assist accessibility or other home modifications for 100 special needs units.
7. Construct or rehabilitate for sale or for tenant occupancy 15 special needs housing units.
8. Provide limited and emergency repairs for 100 owner-occupied single family homes.
9. Provide downpayment and closing cost assistance for 50 homebuyers who are purchasing homes in
the City
10. Conduct fair housing education and remove or reduce impediments to fair housing choice.
HUMAN DEVELOPMENT
Priority Statement:
Promote activities which contribute to the healthy development of the City's youth, adults and
families, including those with special needs.
Objectives:
Assist 5,000 families and/or individuals through educational, cultural, health, social or other
developmental services and activities.
Conduct a Valley-wide conference to develop strategies for improving regional coordination of human
services.
NEIGHBORHOOD DEVELOPMENT
Priority Statement:
Promote activities to preserve and enhance the physical quality and vitality of the City's
neighborhoods/village centers and develop the capacity of neighborhood individuals and
organizations to participate in such activities.
Objectives:
Assist the preservation and rehabilitation of 5 historically and/or culturally significant structures in the
city's downtown and neighborhoods.
Assist at least 5 neighborhood-based organizations per year to conduct blight-reduction,
beautification, crime prevention, leadership/capacity development, development planning, or other
neighborhood improvement activities.
Improve street, lighting, drainage or other infrastructure in at least 3 City neighborhoods.
Assist in the acquisition or improvement of 4 public facilities such as community, health or cultural
center
9
DRAFT
GAINSBORO NEIGHBORHOOD
NEIGHBORHOOD REVITALIZATION STRATEGY
AREA (NRSA) PLAN
APRIL 2005
City of Roanoke
Department of Management & Budget
215 Church Avenue, SW, Room 354
Roanoke, VA 24011
ROANOK
Table of Contents
I. Introduction and Purpose of the Plan
Il. Gainsboro Neighborhood Background and History
III.
Components of the Plan
A. Boundaries
B. Demographic Criteria
C. Consultation
D. Assessment
E. Economic Empowerment
F. Performance Measurements
6
6
6
7
9
10
18
IV. Conditions for Success
21
Attachment Map of the Proposed Gainsboro NRSA 23
I. Introduction and Purpose of the NRSA Plan
The development of a Neighborhood Revitalization Strategy Area (NRSA) plan for the
Gainsboro Community provides a unique opportunity to promote the long-term strength and
stability of an older neighborhood of Roanoke with residential, commercial, industrial and
historical uses. This plan identifies strategies to revitalize Gainsboro which include increasing
the homeownership rate through rehabilitation and new construction, rehabilitating owner-
occupied housing, enhancing neighborhood business opportunities, and promoting employment
opportunities. In coordination with the Roanoke Redevelopment and Housing Authority
(RRHA) and Blue Ridge Housing Development Corporation (BRHDC), the City of Roanoke
continues to forge a partnership with businesses, community groups, and residents to address
community revitalization through a comprehensive strategy.
The framework for the NRSA approach was established by the U.S. Department of Housing and
Urban Development (HUD) in the regulations entitled "Consolidated Submissions for
Community Planning and Development Programs" [24 CFR 91.215(e)(2)]. This approach is
intended to enable communities to tailor strategies to meet local needs through a flexible holistic
process linking economic, human, social, physical, environmental and design concerns to build
viable neighborhoods of opportunity. Under these regulations, cities are permitted to prepare
and submit neighborhood revitalization plans as part of the local Consolidated Plan. The
issuance of HUD Notice CPD-96-01 entitled Community Development Block Grant (CDBG)
Neighborhood Revitalization Strategies on January 16, 1996 provided further guidance
addressing the approval regulatory framework and incentives to develop a NRSA.
The elements of this plan are consistent with the format presented in HUD Notice CPD-96-01
and include:
Boundaries - The boundaries of the designated area.
Demographic Criteria - The demographic characteristics of the area (statistics about the
residents of the community).
Consultation - The consultative approach to the community stakeholders (input from the
residents, business owners, nonprofit organizations, community groups and churches
located in the designated area).
Assessment - An assessment of the economic conditions of the area and the opportunities
for economic development.
Economic Empowerment - The plan to create meaningful jobs for low- and moderate-
income persons of the area.
Performance Measurements - The plan to identify progress that is readily measurable.
Although the strategies presented in this plan will ultimately generate a number of important
benefits for the community, the NRSA plan will enable the City of Roanoke to implement a
mixed-income development strategy for the community while providing certain flexibility in the
use of CDBG-funded business development assistance. Community Development Block Grant
(CDBG) funds for affordable housing development have traditionally benefited only low-income
families. The NRSA plan will allow the City of Roanoke to construct or rehabilitate and market
housing in the Gainsboro Neighborhood to individuals and families of a diverse range of income
levels, thereby creating a broader income base in the community.
Upon adoption by the Roanoke City Council and approval by HUD, this plan will become part of
the City of Roanoke's 2005-2010 Consolidated Plan. While the NRSA-related activities in
Gainsboro are expected to extend through 2006, and possibly 2007, the City reserves the right,
subject to funds availability, to extend the Gainsboro NRSA activities for the entire period of the
2005-2010 Consolidated Plan. The NRSA plan will be evaluated periodically during this period
against the benchmarks established herein, and to determine whether activities will require a
continuation under the next Consolidated Plan.
II. Gainsboro Neighborhood Background and History
The Gainsboro neighborhood lies north of Downtown Roanoke. It is an area on the edge of
Downtown that has become deteriorated. Where there was once a seamless transition into
surrounding neighborhoods, such edge areas tend to be characterized by vacant and abandoned
properties and other signs of disinvestment. But Gainsboro is primed for renaissance as a
healthy urban neighborhood. Significant public and private investment has occurred along the
neighborhood's southern edge. With targeted public investment, it is possible to spur
revitalization of the entire neighborhood. NRSA is an important component of using public
investment in a comprehensive approach that will "prime the pump" for private investment in the
neighborhood.
History (adapted from the Gainsboro Neighborhood Plan)
Gainsboro's history and character make it one of Roanoke's most distinctive neighborhoods. The
name Gainesborough (later shortened to Gainsboro) formerly referred to an area that was
centered at the present intersection of Orange Avenue and Williamson Road. Developer William
Rowland laid out the area and it was named aRer its founder and financier, Major Kemp Gaines.
The Town of Gainesborough was incorporated in 1835. When the Virginia and Tennessee
Railroad arrived in 1852, it passed to the south of Gainesborough. Commerce and population
began to move south toward the railroad in the area of downtown and the present-day Gainsboro
neighborhood. This new settlement was called Big Lick and the older areas were referred to as
Old Lick. Old Lick became a predominantly African American community. Old Lick and Big
Lick eventually became Roanoke in 1882.
Most of the development in what is now the Gainsboro neighborhood occurred between 1890
and 1940. Beginning in the 1920s, the Gainsboro neighborhood transformed from a
predominantly white residential neighborhood to a predominantly African American community,
with its own institutions, businesses, and leaders. Gainsboro is noted for its development
between 1900 and 1920, when Henry Street became the cultural and commercial center of the
African American community. Gainsboro in the 1930s was the center for Roanoke's minority
businesses, public facilities, housing and services. Residents included teachers, doctors,
ministers, nurses, small business operators, and artisans. The area is notable as one of the few
places in the South where the African American community developed self-sufficient institutions
and services such as a library, hospital, school, newspaper, and hotel.
The area of Wells, Gilmer, and Patton Avenues and Henry Street played a key role in the growth
and development of Roanoke. The area was home to one of the major railway systems in the
United States and was selected as the site for the Hotel Roanoke, originally built in 1882 (later
remodeled in 1938) by Norfolk & Western Railway. In the late 1800s, several major religious
denominations built their first churches in the area.
Today, Gainsboro has numerous landmark buildings that provide a link to Roanoke's past.
Buildings on the National Register of Historic Places include St. Andrews Catholic Church, the
Hotel Roanoke, the Gainsboro Library, and the Norfolk & Western Railway buildings (now the
Higher Education Center and Eight Jefferson Place). Portions of the residential areas of the
neighborhood have been identified as eligible for listing on the National Register.
In addition to important landmark buildings, the neighborhood was home to several African
Americans whose life achievements had an impact on our nation. The childhood home of Oliver
W. Hill, a renowned civil rights lawyer, is located on Gilmer Avenue. Judge Edward R. Dudley,
the first black United States ambassador, also lived on Gilmer Avenue in Gainsboro. Dr. J.H.
Roberts, Dr. J.B. Claytor, Sr., S.F. Williman and Dr. L.C. Downing, all were residents of the
Gainsboro community and all were founders of the Burrell Memorial Hospital. Originally
located on Henry Street, the hospital was chartered in 1915, and was one of the first to serve the
African American community of the Roanoke Valley.
Like many inner-city neighborhoods in America, the Gainsboro community continues to deal
with the consequences of the urban renewal programs of the 1960s and 70s that displaced many
families and businesses. It is crucial that the community is involved in determining its own future
and that the community's goals and interests are reflected in future development, ultimately
leading to a better and more vibrant Gainsboro.
In 2002, the City of Roanoke began work with community representatives to develop the
Gainsboro Neighborhood Plan. This plan, which City Council adopted as a component of
Roanoke's Comprehensive Plan, in addition to development initiatives, establishes a framework
for more specific planning such as this NRSA plan.
The Gainsboro Neighborhood Plan identified five Strategic Initiatives on which implementation
should be focused:
Housing Development: A comprehensive, community-endorsed housing strategy is
required. The strategy should promote rehabilitation, maintenance, well-designed infill
development, and increased resident ownership.
Henry Street Revitalization: Henry Street is important to the neighborhood's overall
revitalization because it will provide a nucleus around which the neighborhood can
develop. The development of new commercial, cultural, entertainment, and educational
activity along Henry Street will stimulate housing revitalization and new investment in
the surrounding neighborhood.
Conservation: Zoning changes are needed to establish future land use pattems and
architectural design standards that will protect the character of the neighborhood. Eligible
residential areas should be nominated for listing on the National Register of Historic
Places and Virginia Landmarks Register. Historic designations will promote
rehabilitation and high quality infill development.
CapaeiW Buildine: Gainsboro's residents are willing participants in determining the
future of their neighborhood. Neighborhood-based organizations will be crucial to
initiating and sustaining revitalization efforts. The many groups and individuals working
toward Gainsboro's revitalization should collaborate to ensure open communication and
awareness of development projects.
Infrastructure: Gainsboro should have safe, well-designed streets and other
infrastructure. Traffic management and street design must be evaluated and improved to
ensure compatibility with the neighborhood setting.
Through neighborhood planning workshops and input from residents, the following general
community values were agreed upon:
· Encourage increased homeownership levels in the neighborhood.
· Protect the architectural character of the neighborhood. New buildings should respect the
existing neighborhood character with respect to scale and design.
· Existing residential areas should be protected from encroachment by commercial uses.
· Encourage continuing personal development through educational, cultural and historical
resources.
· Ensure that all residents and owners responsibly maintain their properties.
· Promote a safe, crime-free environment for those who live, work, and play in the
neighborhood.
· Welcome diverse nationalities, races, ages, and income levels.
In September 2001, Roanoke adopted a new policy for the use of CDBG, HOME Investment
Partnership Program (HOME) and Emergency Shelter Grant (ESG) fimds (hereinafter,
collectively referred to as "HUD funds"). The new policy focused CDBG and HOME resources
in targeted neighborhood areas to achieve visible and lasting impacts. After the Bullitt-Jamison
corridor was designated as an initial pilot area to implement and test the efficacy of the targeted
approach, the City Manager appointed a "Neighborhood Selection Task Force" to determine the
next neighborhoods to be targeted. This 15-member group consisted of community leaders,
housing professionals, realtors, and bankers. The group developed an objective methodology,
including criteria for evaluating neighborhood need. Of the 26 predominantly low and moderate
income neighborhoods considered, the first six identified using the methodology, with Gainsboro
heading the list, were designated for future concentrated HUD funding assistance.
III. Components of the Plan
A. Boundaries
Located in the heart of Roanoke just north of the City Market, Gainsboro is bounded on the north
by Orange Avenue, on the west by 5th Street, on the east by 1-581/Williamson Road, and on the
south by Shenandoah Avenue. A map of the boundaries is included as part of this plan.
The Gainsboro neighborhood is primarily a residential neighborhood, though it contains
significant commercial and industrial development. Approximately 76 acres are zoned for
residential uses, 41 acres for commercial purposesl, and 43 acres for industrial uses. Though land
area alone would suggest that residential is not the predominant use, several large single uses
account for large land areas.2 Looking at the number of parcels, however, gives a true picture of
how the neighborhood is oriented. There are 544 residentially-zoned parcels (255 of which are
vacant) 3, 90 commercial parcels, and 21 industrial parcels. While the boundaries could have
been adjusted to effectively increase the residential proportion, we feel it is important to adhere
to the neighborhood's predetermined boundaries which are important to the community and to
the economic empowerment component of this NRSA.
B. Demographic Criteria
Gainsboro is one of the few urban neighborhoods in Roanoke that has seen population growth.
The population increased from 890 in 1990 to 1186 in 2000 (U.S. Census). The neighborhood
gained 300 residents, in part due to the opening of Our Lady of the Valley Nursing Home which
can accommodate 170 residents. Eight Jefferson Place features 80 upscale apartments with a
capacity of 150 residents, so continued population growth is possible.
As the table below indicates, there is a higher concentration of older, minority individuals in the
Gainsboro neighborhood. The minority population in Gainsboro is approximately 77%,
compared to a minority population of 31% for the entire City of Roanoke. The data also indicate
that the percentage of residents who are at the low-moderate and below poverty income levels is
higher in Gainsboro than the City of Roanoke as a whole. With respect to housing, the
homeownership rate in Gainsboro is 40%, well below the 56% rate for the entire City of
Roanoke. The data indicate that while a small percentage of the homes lack complete plumbing
and kitchen facilities, the prevalence of such conditions is four to six times greater than for the
entire City of Roanoke. Meanwhile, at $42,600, the median value of homes in Gainsboro is
only roughly half that of the community overall. This is due to the concentration of poor housing
and vacant lots in the neighborhood.
One acre of commercially zoned property is occupied by an 87-unit apartment building.
Saint Andrews Catholic Church occupies 13 acres, Coca-Cola plant occupies 27 acres, and the Hotel
Roanoke & Conference Center occupies 10 acres.
Information taken from 2000 U.S. Census
Table 1
Comparison of Selected Demographic Characteristics
Selected Demographic Characteristic Gainsboro ] City of Roanoke
Total Population 1,186 94,91 I
Total Population Age 65 and older 29% 16%
2000 Minority Population 77% 31%
1999 Median Family Income $28,600 $37,826
2000 HUD Low-moderate income population 64.7% 52.4%
1999 population w/income below poverty level 18% 16%
Total Housing Units 534 45,257
Total Vacant Units 11% 7%
Total Owner-Occupied Units 40% 56%
Total Housing Units lacking complete plumbing facilities 2.1% 0.5%
Total Housing Units lacking complete kitchen facilities 6.6% 0.9%
Median Value for all owner-occupied housing units $42,600 $80,100
Median Gross Rent as a percentage of household income 26.5% 24.3%
In summary, while the Gainsboro neighborhood has a long and rich history and culture, the
demographics above reveal a number of stresses. An older population with less income to
maintain property contributes to the lower property values and higher incidence of vacant land,
often due to the clearance of houses that have become too deteriorated to restore. A higher
percentage of those that remain become rental property, with a consequent loss of stability in the
resident population and in the sense of having a stake in the community. Such extrapolations
from the data support the need for concentrated revitalization eftbrts, such as are now being
pursued.
C. Consultation
The initial work on this NRSA plan was conducted by City of Roanoke staff in the Department
of Management and Budget in consultation with staff of various other departments. The nature
and benefits of prepahng a plan were discussed with the Gainsboro Steering Committee and
residents at meetings in early 2005. Much of the NRSA plan's understanding of neighborhood
goals and needs relies on the extensive process used to develop the Gainsboro Neighborhood
Plan, which over the course of roughly two years involved residents, neighborhood
organizations, property owners, and business owners of the Gainsboro neighborhood in
numerous meetings and discussions. Specific points of NRSA plan consultation are indicated in
the table below.
Gainsboro Area (Block Group 2, Census Tract 7 - carries a small portion of Gilmer Avenue and excludes the Hotel
Roanoke & Conference Center)
***All information taken from 2000 U.S. Census***
Table 2
Consultation and Plan Development Schedule
Event/Meeting
Gainsboro Steering Committee Meeting
Gainsboro Executive Committee
Meeting
Gainsboro Neighborhood Alliance
Meeting
Gainsboro Steering Committee
NRSA Plan Review and Comment
General Public NRSA Plan
Review and Comment
Date
1/20/05
1/25/05
2/7/05
pending
pending
On January 20, 2005, City staff made a presentation regarding the NRSA plan to the Gainsboro
Steering Committee. The steering committee is made up of residents and businesses within the
neighborhood whose responsibility is to guide the revitalization process of their neighborhood
utilizing the Neighborhood Plan. During the presentation, staff discussed how the NRSA plan
could provide additional flexibility in achieving some of the goals in the community's
neighborhood plan such as increasing homeownership, diversity of housing, income diversity,
and economic opportunities. City staffalso sought the committee's assistance in reaching other
stakeholders in the neighborhood to promote the NRSA plan. Following the presentation,
residents were given the opportunity to comment and voice their views about the plan.
City staff met with executive committee of the Gainsboro Steering Committee on January 25th to
review and discuss the plan in greater depth. The area of economic empowerment is one of
intense interest to the committee, especially regarding attracting new businesses that might
dramatically affect land use and the ability to produce employment opportunities of lasting
benefit to neighborhood residents. Following these discussions, the Steering Committee
expressed its support for the City moving ahead with developing the plan.
The businesses of the neighborhood were also involved in the consultation process. The
President of the Gainsboro Neighborhood Alliance (GNA) invited City staff to make a NRSA
presentation at their monthly meeting on February 7th. The Gainsboro Neighborhood Alliance is
made up of businesses, organizations, and residents whose focus is to promote housing
improvements in the neighborhood. GNA provides a monthly forum for discussion about
community projects and awareness of community issues. Staff worked closely with the President
of GNA to identify the local businesses within the neighborhood to attend the meeting. Letters
of invitation were mailed to 30 businesses. During the meeting, staff discussed how a NRSA
plan could help the neighborhood and provide benefits for new and existing businesses in the
area. Participants were given the opportunity to provide suggestions on how to stimulate and
promote economic growth in the Gainsboro neighborhood.
D. Assessment
To formulate an assessment of the Gainsboro neighborhood, the City of Roanoke staff conducted
an analysis of the community's strengths, weaknesses, opportunities, and threats (SWOT). This
assessment examines the community's economic and housing conditions, and other related
quality of life issues. The following chart summarizes the results of the SWOT analysis.
Table 3
SWOT Analysis Summary
Assessment Category Community Feature
-Public Transportation
-Schools (Roanoke Catholic)
Strength (S) -Public Facilities (YWCA, library)
-Community-oriented religious institutions
-Senior citizen housing
-Land available for parks
-Major hotel and conference center
-Location relative to downtown.
-Vacant land available.
-Located in Enterprise Zone l A and TechnoIogy Zone.
-Infrastructure improvements.
-Strong neighborhood group participation.
-Pemept~on of crime and drug-related activities
-Housing is old and in need of repair
Weakness (W) -Vacant commercial properties
-Neighborhood lighting does not add to safety issues.
-Vacant buildings.
-New facades needed on some buildings
-Census shows median income and homeownership less than the city as a whole
-"Officer Next Door" Program
-Crime Prevention Through Environmental Design Program
Opportunity (O) -Dumas Center for Artistic and Cultural Development & Ebony Club
-Commercial expansion on the northeast section of Gainsboro.
-Historical designation (National Register, VA landmarks, or Main Street).
-Roanoke Higher Education Center
-Perception of crime conditions
-Absentee property owners
Threat (T) -Poor housing conditions
-Vacant properties
-Low homeownership
-Deterioration of buildings.
-Businesses may not move into the area until it is well established.
Housing Conditions
The 21st Century Challenge study, sponsored by the Roanoke Regional Housing Network,
surveyed the exterior conditions of housing units in inner-city neighborhoods of Roanoke,
including Gainsboro. The study found that there are considerable amounts of fair to poor housing
conditions in the southwestern area of Gainsboro. In addition, an area survey conducted by City
of Roanoke inspectors indicated a concentration of code violations in the southern part of the
neighborhood. Like many older neighborhoods, Gainsboro has areas with blighted conditions.
Areas with oldest housing stock tend to have more code and maintenance violations, such as
outdoor storage, junk cars, and poor property conditions.
The issues associated with vacant lots and infill housing are complex and require a partnership
between the public and private sectors to develop strategies for specific areas. In consideration of
development pressures given Gainsboro's location near downtown, residents' concerns center on
the continued viability of the residential portions of the neighborhood. Their goals focus on
keeping homeowners in the neighborhood, having renters become homeowners, and promoting
responsible property ownership. The outcome should be the elimination of destabilizing
conditions created by irresponsible rental property owners. Strategies should strive to retain a
range of housing options that will permit responsible residents to remain in the neighborhood.
E. Economic Empowerment
The NRSA plan for the Gainsboro neighborhood is designed to promote the community's
economic progress while building on the area's current and future revitalization ef~brts which are
described in this section. In doing so, the plan will address the items identified in the SWOT
analysis by focusing on activities such as housing rehabilitation, business development,
infrastructure improvements, public safety and neighborhood organizational development.
HOUSING
Through 2006 and into 2007, the City of Roanoke will be providing over $2.3 million of its
HUD funds for housing in the Gainsboro Neighborhood. Approximately $1.2 million will be
directed to homeownership assistance and over $1 million to owner/tenant-occupied
rehabilitation.
Roanoke Redevelopment & Housing Authority
The Roanoke Redevelopment & Housing Authority (RRHA) was created by the City in 1949
under the provisions of the United States Housing Act of 1937. RRHA has successfully carried
out a wide variety of programs involving housing rehabilitation, new home construction and
creation ofhomeownership opportunities. RRHA will be working to substantially rehabilitate 15
owner-occupied and tenant-occupied units in the Gainsboro Neighborhood. In addition, RRHA
will be performing limited rehabilitation to 44 properties for the elderly or for emergency home
repairs. The RRHA leverages approximately $750,000 to $1 million in private capital to use in
combination with CDBG and HOME funds provided by the City. The private capital is used for
first mortgages for substantial rehabilitation. The CDBG and HOME funds are generally
provided as deferred second mortgages, often at 0% interest, to make the housing assistance
affordable for the owner. (A deferred second mortgage is one which is paid after the first
mortgage has been paid off)
Blue Ridge Housing Development Corporation
Blue Ridge Housing Development Corporation (BRHDC) also works closely with the City of
Roanoke in neighborhood revitalization. BRHDC purchases and rehabilitates vacant, boarded-
up houses for resale. In addition, it provides homeownership counseling, homebuyer education
classes, and down payment and closing cost assistance to communities. BRHDC plans to
provide direct homeownership assistance to 15 homebuyers in the Gainsboro Neighborhood.
BRHDC leverages its funds from private sources as well as federal funds. They are a recipient
of below market-rate funds through the Virginia Housing Development Authority's Sponsoring
Partnerships and Revitalizing Communities (SPARC) program in which they were awarded
$1,360,000. The Department of Housing and Community Development's (DHCD) Single-
Family Regional Loan Fund is another source of funding from which BRHDC received $1.7
million plus an additional $142,000 in HOME funds.
Another separate component of BRHDC is the World Changers Program. This program consists
of 450 teenagers and mentors from around the country that spend a week in the City of Roanoke
to do limited repair work (i.e. roof repair/replacement, painting, porch repair/replacement,
repair/installation of handicapped ramps, etc.) to homes in the targeted neighborhoods. In 2004,
the students performed limited repair work to 40 homes including 10 in the Gainsboro
Neighborhood. This year, approximately $80,000 of CDBG funds has been set aside for this
program for limited repair work to 30 homes, 10 of which are anticipated to be in Gainsboro.
PUBLIC AND PRIVATE INSTITUTIONS
Roanoke Higher Education Authority
One of the most promising opportunities for economic growth in the Gainsboro Neighborhood is
the expansion of the Roanoke Higher Education Center. Currently, the Center has utilized the
full capacity of its existing building for the current programs of its 17 members, and has
identified the need for additional space to accommodate new program initiatives. The immediate
focus of Center expansion is a Culinary Arts Program to be offered collaboratively by Virginia
Intermont College and Virginia Western Community College. The Center has developed a plan
to expand its space by renovating two abandoned buildings of historical value in Gainsboro, the
"comer shops" and the Ebony Club. The renovation and adaptive reuse of the buildings would
add to the positive community impact already generated by the Roanoke Higher Education
Center by expanding workforce training, educational opportunity, and community meeting and
event space. The total cost of the project is estimated at $2 million. The Roanoke Higher
Education Center has secured $1 million from private foundations and is currently seeking the
balance from historic tax credit contributions and other sources.
The Dumas Center for Artistic and Cultural Development
Total Action Against Poverty (TAP) is a community action organization that owns the Dumas
Hotel building in Gainsboro. TAP has established the Dumas Center for Artistic and Cultural
Development as a youth development and community arts center. The City of Roanoke has
committed to providing TAP with $500,000 in local funds over five years. The funds will be
used to renovate and equip the center. The total project cost is approximately $3.6 million.
Gainsboro Library Neighborhood Resource Center
The Roanoke Public Libraries, in collaboration with the City's Department of Housing and
Neighborhood Services are seeking to establish Neighborhood Resource Centers in two library
locations within the city, including the Gainsboro Branch Library. The purpose of the
Neighborhood Resource Center is to serve as a "one-stop" information resource for residents and
community leaders to access community-related information and learn best practice techniques
to help them enhance the capacity of their neighborhood organizations. A total of $14,000 will
be provided to both centers to cover text, audio, audio-visual materials and training/workshop
expenses.
The Moses Building
The Moses Building, formerly known as the "Old Moses Grocery Store," is one of the oldest
buildings in Gainsboro. Built in the early 1900s, the building was in need of major renovations.
Mexicorp, a private investment company and owner of the building, received a grant from the
City in the amount of $25,000 for fagade improvements to the building. The total cost of the
renovation was approximately $150,000. With Mexicorp's corporate office located on the
second floor, plans are underway to open a barber shop & salon on the first floor.
INFRASTRUCTURE
The Lick Run Greenway
Roanoke Vision 2001-2020 recommends that greenways be developed to link important
destinations throughout the city. Greenways are corridors of protected space used for recreation,
conservation, and transportation. The proposed Lick Run Greenway will connect Valley View
Mall with the Hotel Roanoke & Conference Center and rrm along the eastern edge of Gainsboro.
The greenway will create a well-defined eastern edge for the neighborhood and serve as a
recreational and transportation amenity. Pedestrian traffic along the Lick Run Greenway could
provide economic opportunities for adjoining historical and cultural destinations and other
businesses in the area. The Hotel Roanoke will seek to initiate a bike rental program once the
greenway is completed. Guests and tourists who stay at the Hotel Roanoke will be able to travel
the greenway by bicycle. The cost to construct the entire greenway is approximately $1.3
million. About $128,000 of CDBG funds have been allocated to assist with the lighting and
landscaping improvements on the Gainsboro Section of the greenway.
Curbs and Sidewalks
Most areas in the Gainsboro neighborhood have sidewalks and curbs, but many are in disrepair
due to their age. Some streets in the neighborhood lack sidewalks. The City will be providing
$175,000 in CDBG funds to install curbs, sidewalks and drainage improvements in needed areas
of the neighborhood.
The TransDominion Express
TransDominion Express is a proposal for a passenger rail service that would begin in Bristol
with stops in and between Roanoke, Lynchburg, Richmond, and Washington D.C. This rail
service could facilitate the establishment of Gainsboro as a major historic destination in
Roanoke. The Department of Rail and Public Transportation (VDRPT) proposes to initiate the
TransDominion Express (TDX) as a pilot project between Bristol and Washington, D.C. This
matter is before Congress for final action at this time.
PUBLIC SAFETY
The perception of crime is one of the most challenging issues facing the residents of Gainsboro.
The Roanoke Police Department and the Blue Ridge Housing Development Corporation are
working together to address actual and perceived crime that both contribute to destabilizing
influences that negatively impact the investment climate and quality of life in Gainsboro.
Crime Prevention Through Environmental Design (CPTED) Program
Crime Prevention Through Environmental Design (CPTED) is based on the theory that the
environment can contribute to the reduction in the incidence and fear of crime and an
improvement in the quality of life. Under this program, the likelihood of being targeted for a
crime may be reduced. This is done through target hardening such as lighting, landscaping,
windows, doors, locks, and closed circuit television (CCTV) system. It also incorporates the
actual layout of the business in the blue print stage of development. This includes the actual
building design, interior layout of the business, location of utilities, landscaping, parking, and
signage for the business.
The CPTED program would be initiated by allowing the Police Crime Prevention Unit to
conduct a complete review of the Gainsboro neighborhood. A report would be prepared
recommending changes and addressing problems in the area. The program would assist the
residents with improvements to their homes and thus create a positive perception of the
neighborhood.
NEIGHBORHOOD ORGANIZATIONAL DEVELOPMENT
Gainsboro has several community organizations that actively work with City of Roanoke
departments, policy makers, businesses, and private institutions. Each organization focuses on a
specific area of Gainsboro, but all are striving for the common goal of making the community a
better place to live, work, and play.
Gainsboro Steering Committee
In connection with the City's targeting of CDBG and HOME funds, the Gainsboro Steering
Committee was formed in January 2004. The steering committee is a citizen~based group
formed to oversee implementation of development activities in the neighborhood. The
Gainsboro Steering Committee is a major key stakeholder in the revitalization of Galnsboro. As
one of the most active neighborhood organizations in the Gainsboro Neighborhood, the steering
committee is a strong advocate for the residents of the neighborhood in identifying and
addressing the community's housing, economic, and human needs.
The responsibility of the Gainsboro Steering Committee is to guide the revitalization process of
their neighborhood utilizing the Neighborhood Plan. The committee meets once a month at the
Gainsboro Branch Library. During the meetings, the steering committee provides a forum for
citizen participation in the revitalization activities of the neighborhood. The committee provides
information on housing, zoning changes, infrastructure improvements, public safety and other
opportunities that are created through projects. The committee also collaborates with other
neighborhood-based organizations to ensure open communication and awareness of development
projects.
Historic Gainsboro Preservation District
Incorporated in 1992, The Historic Gainsboro Preservation District, Inc. (HGPD) was
instrumental in securing local H-2 designation and obtaining state and national historic
designations for the Gainsboro Library. Goals of the organization include preserving the
neighborhood's historic character, improving existing streets and sidewalks and improving the
environmental quality and appearance of Gainsboro. Its motto is "Bringing The Best of
Yesterday Into Tomorrow" for Roanoke's oldest neighborhood.
Gainsborough Southwest Community Organization
Gainsborough Southwest Community Organization (GSCO) evolved out of a series of meetings
in the summer of 1998. The organization addressed concerns of vacant and abandoned
properties, poor and deteriorating houses, and overgrown lots in the neighborhood. Their
mission is to improve the overall quality of life in their neighborhood and to maintain the design
and character of the neighborhood.
In efforts to enhance its neighborhood organizational capacity, GSCO received a grant in the
amount of $3,228 to pay for training and administrative costs associated with producing
neighborhood organization newsletters, creating signs, announcing neighborhood organization
meetings, and postage for ongoing neighborhood organization-related mailings. The total project
cost was $4,035. A 20% match was provided by GSCO in the form of sweat equity in the
project.
Gainsboro Neighborhood Alliance
Gainsboro Neighborhood Alliance (GNA) is an outgrowth of the former Gainsboro
Neighborhood Development Corporation, which was established in the late 1970s. The
Gainsboro Neighborhood Alliance is made up of businesses, organizations, and residents whose
focus is to promote housing improvements in the neighborhood. GNA provides a monthly forum
for discussion about conununity projects and awareness of community issues. Its mission is "to
diligently work toward the beautification of Gainsboro while improving the community as a
desirable place to live and work, with the assistance of city government personnel."
BUSINESS INCENTIVES
The Gainsboro Neighborhood has a great advantage in promoting economic development
because it is designated both as an Enterprise Zone and a Technology Zone. In these zones, state
and local incentives are available. Below is a list of incentives available to residents and
businesses in the Gainsboro Neighborhood.
Citywide Incentives
Residential/Commercial Real Estate Tax Abatement Program
A real estate tax exemption may be available for residents and businesses citywide for a period
of 5 years. Target incentives are available in H-1, H-2, Conservation, and Rehabilitation Districts
for increasing, through substantial rehabilitation or renovation, the assessed value of an existing
residential, commercial, commercial mixed use or industrial buildings. This exemption lasts for
a period of 10 years. In order to qualify for the exemption, a structure must be at least 25 years
old and rehabilitated or renovated so as to increase the assessed value of the structure by at least
60%, no less than 40% for residential structures. The rehabilitation or renovation must be
completed within (2) two years after the date of the filing of the application for exemption.
Enterprise Zone lA Incentives
Faqade Grant
The FaCade Grant program was established to visually improve the appearance of buildings
within Enterprise Zone One A. The grant is equal to 33% of the cost of faqade renovations,
capped at $25,000. Applications must be submitted before work begins on the renovation and all
applications must be approved by the Industrial Development Authority.
Partial Real Estate Tax Exemption of Rehabilitated Buildings
A real estate tax exemption may be available for businesses within the Enterprise Zone One A
for increasing, through substantial rehabilitation or renovation, the assessed value of an existing
commercial, commercial mixed use (no more than 80% residential) or industrial building. In
order to qualify for the exemption, a structure must be at least 15 years old, located within
Enterprise Zone One A and rehabilitated or renovated so as to increase the assessed value of the
structure by at least $50,000 or more. The rehabilitation or renovation must be completed within
(1) one year after the date of the filing of the application for exemption.
Development Fee Rebates
Refund of development fees (building permit and comprehensive development plan review) may
be available for business firms or building owners located in Enterprise Zone One A. The City
offers rebates up to 100% depending on the amount invested by a business.
Water, Fire, and Sewer Hookup Fees Rebates
Refund of Water, Fire, and Sewer hookup fees may be available for business firms or building
owners located in Enterprise Zone One A. The City of Roanoke offers rebates up to 100% based
on the amount invested by a business.
Fire Suppression Retro-Fit Grant and Fire Hookup Rebate
For rehabilitated commercial and industrial buildings, or mixed-use buildings having no less than
20% devoted to commercial uses, not needing a fire suppression system, a full rebate of fire
hookup fees is available from the City of Roanoke. A grant from the IDA is also available every
year for five years that covers a percentage of monthly fire charges.
Neighborhood and Parks Grant
Grants are available for neighborhood organizations to improve gateway features, signage, or
undergo beautification measures. Only neighborhoods in the Enterprise Zone One A or a census
tract contiguous to the zone are eligible for these $500 grants.
Business Security Grant
For any business located in Enterprise Zone One A undergoing the Police Department's Star City
Business Watch program, security grants of up to $500 to enact the security measures are
recommended by the Roanoke Police Department.
Job Training Grants
Businesses that have qualified for job training assistance from the Virginia Department of
Business Assistance (DBA) may be eligible for job training grants from the City of Roanoke.
The grant from the City is either up to the State's grant or the training need, whichever is less.
State Enterprise Zone Incentives
Job Grants
Qualifying businesses located within the Enterprise Zone must increase their employment by at
least four (4) full-time positions prior to receiving any job grants. Thereafter, each additional job
created qualifies for a $500 grant.
Real Property Improvement Grants
Businesses located within the Enterprise Zone may be eligible for a grant equal to 30% of
qualified zone improvements. Rehabilitation projects must have a minimum investment of at
least $50,000 with mixed-use projects dedicating at least 30% of the floor area to business use.
Technology Zone Program
Businesses qualifying as a "technology business" and locating within a certain geographic region
are eligible for Technology Zone incentives. To qualify, a business must be engaged in research,
design, development or manufacture of commodities, services or solutions used in factory
automation, biotechnology, chemicals, computer hardware, computer software, computer
systems, defense, energy, environmental, manufacturing equipment, advanced materials,
medical, pharmaceuticals, photonics, subassemblies and components, test and measurement,
telecommunications and transportation. In no case will a business just using computers or
telecommunications in its administrative operations qualify.
An existing technology zone business must increase its average number of full-time jobs by at
least 10% and make a new capital investment, resulting in an increase of at least 20% in assessed
value of the firm's real estate and/or in the cost of the business' personal property. A new
technology zone business must create a minimum of three (3) full-time jobs and make a new
capital investment in business personal property or real estate of at least $30,000.
Telecommunications Connection Fee Grant
This grant which is awarded through the Industrial Development Authority will pay for 50% of
the actual cost of extending telecommunication services to a business location. The maximum
amount of the grant is $1,000 per business.
Capital Investment Grant
This grant which is awarded through the Industrial Development Authority will pay for 50% of
the net increase in business personal property and real estate taxes paid by the firm in the first
year following the capital investment.
Rehabilitation Tax Credits Available
Federal Rehabilitation Tax Credits
This program provides tax credits for qualifying historic properties used for income-producing
purposes. A tax credit of 20% of the rehabilitation costs can be taken for historic properties on
the National Register or contributing to a National Register Historic District. In addition, a
Federal Rehabilitation Tax Credit of 10% is available for non-historic buildings built before
1936 that are not on the National Register or contribute to a historic disthct.
State Rehabilitation Tax Credits
This program provides tax credit of up to 25% for qualifying historic properties on the Virginia
Landmarks Register, or properties certified by the Virginia Department of Historic Resources as
contributing to an historic district or meeting the criteria for listing on the Register.
Marketing Strategy
The City of Roanoke Department of Economic Development markets the incentives available to
businesses through various outlets. Business visits (BIZVIZ) are often conducted to obtain
information on business needs and information is provided to them addressing their needs. A
BIZBREAK is a breakfast meeting in which businesses are able to interact with a member of
City Council, the City Manager, a department head, and the Director of Economic Development.
The Economic Development website and Business Development Guide are very good sources of
information concerning available incentives, financing sources, training assistance, and other
desirable information. Furthermore, a business questionnaire is provided with all business
applications which allows Economic Development to receive more information about needs of
the company. The Department of Real Estate Valuation and Department of Planning and
Development may also provide information to businesses when services are rendered.
The strategy for marketing these incentives specifically to Gainsboro would be to identify all of
the businesses located in the area. First, the Department of Economic Development staff will
contact the businesses directly by mailing an invitation to a meeting to discuss the incentives.
Included in the mailing will be the Business Development Guide and a list of incentives
available. ARer the meeting, staff will then follow up by contacting the businesses and
conducting Business Visits (BIZVIZ) to each business in Gainsboro and working with the
businesses on their growth and expansion plans.
F. Performance Measurements
This section establishes benchmarks for the activities presented in this plan. Whenever possible,
the benchmarks will reflect time-sensitive, feasible performance measurements provided the
availability of funds.
Residential Development
1) Complete a comprehensive rezoning to encourage desired development patterns in
accordance with the Future Land Use map by December 2005.
2) Implement a Neighborhood Design District and/or H-2, Neighborhood Preservation District
zoning overlays throughout the residential portions of the neighborhood by December 2005.
3) Survey and nominate properties in Gainsboro for listing on the National Register and
Virginia Register by December 2005.
4) Perform substantial rehabilitation on approximately 15 existing owner-occupied and tenant-
occupied units in the neighborhood by June 2007.
5) Perform limited rehabilitation, including emergency home repairs, on approximately 40 units
in the neighborhood by June 2007.
6) Construct or rehabilitate approximately 12 houses and sell to eligible, qualified homebuyers
by June 2007.
Economic Development
1) By December 2006, implement zoning changes that will support the uses and building scales
indicated in the Henry Street development concept approved by City Council.
2) Provide special outreach efforts to approximately 10 or more businesses in Gainsboro to
increase awareness of available Enterprise Zone and Technology Zone incentives such as job
grants, faqade improvement grants, and rehabilitation grants by December 2006.
3) Provide financial assistance in the amount of $500,000 over 5 years to assist the renovation
of the TAP Dumas Center and thereby the revitalization of Henry Street by December 2007.
Infrastructure
1) Complete infrastructure improvements to the Gainsboro portion of the Lick Run Greenway,
such as lighting and landscaping, by December 2006.
2) Provide financial assistance in the amount of $175,000 to assist with infrastructure activities
such as the installation of curbs, sidewalks, and drainage improvements in needed areas of
the Gainsboro neighborhood, by December 2007.
3) By December 2007, in coordination with one or more neighborhood organizations, undertake
tree-planting projects that will result in the planting of approximately 50 trees in the
Gainsboro neighborhood.
Public Safety
1) Establish at least one Neighborhood Watch program in the Gainsboro neighborhood by
December 2006.
2) Complete crime watch training with at least one community organization in the
neighborhood by December 2006.
3) Beginning July 2005, conduct a concentrated code enforcement sweep to identify and cite
visible code violations and resolve issues by June 2006.
4) Complete a Crime Prevention Through Environmental Design (CPTED) neighborhood-wide
assessment by June 2006.
5) Complete a CPTED review of at least five sites in coordination with new construction and
rehabilitation activities by December 2007.
IV. Conditions for Success
The activities associated with this NRSA plan reflect and are meant to be consistent with the
goals and needs expressed by the Gainsboro community during the extensive planning process
that culminated in March 2003 with the adoption of the Gainsboro Neighborhood Plan. That plan
called for strategic initiatives in housing development, Henry Street revitalization, conservation,
capacity building and infrastructure. The NRSA plan does not purport to fulfill all of the many
recommendations of the neighborhood plan. However, it does evidence to the community, and
especially and hopefully to HUD, that a critical mass of effort is being marshaled that merits
granting the regulatory flexibility available to the CDBG-assisted activities.
Achieving the performance benchmarks set forth herein requires the participation, cooperation
and investment of many stakeholders. Given that CDBG funds are a significant source of
investment, a NRSA plan is a logical step for the Gainsboro revitalization activities. The plan
provides a fi'amework for progress, self-evaluation and accountability.
As noted in the Gainsboro Neighborhood Plan:
The mission for Gainsboro is to enhance the quality of life for families by
improving access to economic opportunity and services that respond to the
community's needs. Its vision is to work together as a community to ensure that
Gainsboro will continue to reflect its history, traditions, positive values, and
family-oriented lifestyle.
Attachment A
Map of the Proposed Gainsboro NRSA
Gainsboro Streets
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-60-270-472
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37052-05:[005 amending Chapter 2,
Administration, Article VIII, Finance Generally, Code of the City of Roanoke (1979),
as amended, by repealing §2-189, Reserve for capital improvements and caoital
maintenance and eouioment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Darlene L. Burcham
May 11, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
John P. Varney, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37052-051005.
AN ORDINANCE amending Chapter 2, Administration, Article VIII, Finance Generally,
of the Code of the City of Roanoke (1979), as amended, by repealing §2-189, Reserve for capital
improvements and capital maintenance and equipment; and dispensing with the second reading
by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 2, Administration, Article VIII, Finance Generally, of the Code of the
City of Roanoke (1979), as amended, is hereby amended by the repeal of §2-189, Reserve for
capital improvements and capital maintenance and equipment.
2. Pursuant to §12 of the Roanoke City Charter, the second reading by title
paragraph of this Ordinance is hereby dispensed with.
City Clerk.
K:Wi EAS URES~o-amrepealin g2 - 189cmerp. 1 .doe
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-60-270-472
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Resolution No. 37053-051005 approving and adopting a
policy entitled, "City of Roanoke Virginia Budget Stabilization Reserve Policy", as
transmitted to the Council by report of the Director of Finance dated May 10, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Mary F. Parker, CMC
City Clerk
MFP:ew
Pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
INTHE COUNCIL OFTHE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37053-051005.
A RESOLUTION approving and adopting a policy entitled "City of Roanoke Virginia
Budget Stabilization Reserve Policy" for the City.
WHEREAS, the Government Finance Officers Association (GFOA) and other organizations
recommend that local governments develop and adopt £mancial management policies as part of their
financial management systems, and in the interest of continuing and promoting sound financial
decisions, this Council is desirous of adopting such policy;
WHEREAS; the Director of Finance has developed a proposed Budget Stabilization Reserve
Policy for the City and transmitted it to the Council for its considerati6n by a report dated May 10,
2005; and
WHEREAS, the Council believes that the proposed Budget Stabilization Reserve Policy will
establish suitable parameters for the making of sound financial decisions for this City.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the policy
entitled "City of Roanoke Virginia Budget Stabilization Reserve Policy" which has been transmitted
to Council by a report of the Director of Finance dated May 10, 2005, be and it is hereby approved
and adopted as the Budget Stabilization Reserve Policy for the City of Roanoke.
CityClerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-60-270-472
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Resolution No. 37054-051005 approving and adopting a
Debt Policy for the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
IN THE coUNcIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37054-051005.
A RESOLUTION approving and adopting a Debt Policy for the City of Roanoke.
WHEREAS, the Government Finance Officers Association and other organizations
recommend that local governments develop and adopt debt policies as part of their financial
management systems and this Council last did so on April 7, 2003, by the adoption of
Resolution No. 36280-040703;
WHEREAS, the Director of Finance has developed a proposed Debt Policy for the
City and transmitted it to the Council for its consideration by a report dated May 10, 2005;
and
WHEREAS, the Council believes that the proposed Debt Policy will establish suitable
parameters for the issuance of debt by the City and for the management of the City's debt
portfolio.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Debt Policy which has been transmitted to Council by a report of the Director of Finance
dated May 10, 2005, be and it is hereby approved and adopted as the Debt Policy of the City
of Roanoke.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-60-270-472
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37055-051005 transferring funds in the
amount of $15,500,000.00, to establish the Budget Stabilization Reserve, and
amending and reordaining certain sections of the 2004-2005 General and Debt
Service Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
~'~ p~r, C~CP&I-'J'~''
Mary F.
City Clerk
MFP:ew
Attachment
pc: Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of May, 2005.
No. 37055-051005.
AN ORDINANCE to transfer ~nding establishing the Budget Stabilization Reserve,
amending and reordaining certain sections of the 2004-2005 General and Debt Service Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 General and Debt Service Funds Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Revenue
Transfer from Debt Service Fund
Fund Balance
Budget Stabilization Reserve
Debt Service Fund
Appropriations
Transfer to General Fund
Fund Balance
Unappropriated
001-110-1234-1551 $ 15,500,000
001-3353 $ 15,500,000
012-250-8710-9509
012-3325
$ 15,500,000
$ (15,500,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
JESSE A. HALL
Director of Finance
mail: jesse~hall~ci.reanoke,va.us
May10,2005
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., l~oom 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawvcr~ci.roanoke.va.us
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Budget Stabilization Reserve Policy
A Budget Stabilization Reserve Policy is a component of sound financial
management of a local government. The development of financial management
policies is recognized by municipal bond rating agencies and is a recommended
best practice by the Government Finance Officers Association (GFOA). The
importance of a budget stabilization policy is to define a level of reserves
desired by an organization in assuring liquidity to address unforeseen financial
needs.
While the City has several fund balance policies in place, including a reserve for
self-insured liabilities, the Capital Maintenance and Equipment Replacement
Program (CMERP), and the reserve for debt service, we do not currently have a
General Fund budget stabilization policy. Although the City maintains a
reasonable reserve in the Debt Service Fund, there is not an adopted policy
identifying it as a budget stabilization or rainy day fund. This was noted by all
three bond rating agencies in our most recent credit review, with emphasis on
the need for a reserve as our bond indebtedness is anticipated to increase over
the next few years.
The attached policy was developed in coordination with our financial advisor
and reviewed by analysts at the municipal bond rating agencies. This
recommended policy was also reviewed with City Council at the February 18
Honorable Mayor and Members of Council
May lO, 2005
Page 2
Annual Financial Planning Session. Key elements of the policy include the
following:
· Reserve floor - The reserve will be maintained at a level to provide
working capital and a margin of financial flexibility. The reserve will be a
designated portion of the General Fund balance. It will be maintained at
a minimum of 5% with a target of 8% of the adopted General Fund
expenditure budget for the current year.
· Reserve drawdown - Use of the reserve will occur only upon authorization
by City Council to address unforeseen emergencies or due to significant
declines in revenues that cannot be covered by other sources.
· Reserve growth - The reserve will be maintained within the target range
by retaining interest earnings and by designating a portion of the
undesignated fund balance to the reserve when necessary.
· Reserve replenishment - if the reserve is used, it will be restored to the
5% minimum level within three fiscal years, after which time it will
continue to be increased toward the 8% goal.
The primary fund balance policy currently in existence for the General Fund is
our Capital Maintenance and Equipment Replacement Program (CMERP). The
CMERP ordinance was originally adopted to address a lack of adequate funding
in the adopted budget for capital equipment and maintenance needs. The
CMERP ordinance reserved essentially the entire General Fund balance for
capital needs. During recent years, funding included in the adopted budget has
systematically been increased to address capital needs, working toward the
goal of including adequate capital funding in the adopted budget. In
conjunction with the adoption of the Budget Stabilization Reserve policy, the
CMERP ordinance will be repealed, as adoption of the new policy would conflict
with the CMERPordinance. Furthermore, as funding is included in the adopted
budget to address capital equipment and maintenance, the intent of the CMERP
ordinance is no longer needed. As we adopt the Budget Stabilization Reserve
and repeal the CMERP ordinance, the amount that previously would have been
designated as CMERP will be considered undesignated fund balance. The
undesignated fund balance will be available for one-time funding needs and
may be appropriated for use in the subsequent year by City Council.
The City's budget stabilization reserve will be established in the General Fund
by a transfer of $15.5 million from the Debt Service Fund. In conjunction with
this transfer, the Debt Policy will be amended to reflect the impact of the new
policy. While the residual Debt Service fund balance will continue to be
Honorable Mayor and Members of Council
May 10, 2005
Page 3
reserved for future debt service and bond issuance costs, we will no longer
include the goal of maintaining this balance at a level equal to one year of debt
service expenditure.
We believe this policy will be beneficial in to the City's continued commitment
to long-term financial planning. This reserve policy will be used in conjunction
with Roanoke's other financial policies to help assure financial stability and
protection of Roanoke's "double-A" bond rating credit quality.
Recommendations:
· City Council adopt the accompanying resolutions establishing the Budget
Stabilization Reserve Policy and amending the Debt Policy.
· City Council adopt the accompanying ordinance to repeal the Capital
Maintenance and Equipment Replacement (CMERP) Ordinance.
· City Council adopt the accompanying budget ordinance transferring
funding of $15.5 million from the Debt Service Fund to the General Fund.
Respectfully submitted,
Jesse A. Hall
Director of Finance
Attachments
C:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Sherman M. Stovall, Director of Management and Budget
City of Roanoke, Virginia
Budget Stabilization Reserve Policy
One of the keys to sound financial management is the development of sound financial
management policies. The need is recognized by bond rating agencies and is a
recommended best practice by the Government Finance Officers Association. Financial
management policies create a framework within which financial decisions can be made.
Policies serve as a statement of guidelines and goals that influence and guide the financial
management decisions of Roanoke. The following Budget Stabilization Reserve Policy
is intended to demonstrate a commitment to long term financial planning. Reserve
policies continue to receive greater emphasis from bond credit rating agencies as
financial stress increases for local governments. This reserve policy will be used in
conjunction with Roanoke's other financial policies to help assure financial stability and
protection of Roanoke's "double-A" bond rating credit quality.
Roanoke will maintain a Budget Stabilization Reserve (commonly referred to as a rainy
day fund) according to the following guidelines:
Reserve Floor--Roanoke will maintain a Budget Stabilization Reserve at
a level to provide the City with sufficient working capital and a margin of
financial safety to address expenditure emergencies or significant
unforeseen declines in revenues in a specific fiscal year in order that
essential services to citizens can be provided. Since most government tax
supported services are provided within Roanoke's General Fund, the
Reserve will be a designated portion of General fund balance. This will
not preclude the use of undesignated fund balance to supplement the
Reserve if needed. This Reserve policy will also not restrict the use of
undesignated fund balance for other purposes. The Reserve will be
maintained at a minimum of 5%, with a target of 8% of the adopted
expenditure budget for the current year. Since the Reserve minimum is
established at 5%, should it fall below this level, it will trigger the
replenishment process described below.
Reserve Drawdown--Drawdown of the Reserve shall occur only by
authorization of City Council. Funds may only be used for unforeseen
emergencies or significant declines in revenues during the fiscal year that
otherwise can't be covered from contingencies or other sources. The
Reserve may not be used for balancing the annual budget due to recurring
declines in revenue sources or recurring expenditure increases.
Reserve Growth and Replenishment--The Reserve will be maintained
within its target range relative to budget by allocating interest earnings
from investment of the Reserve funds, and if necessary, designation to the
Reserve of a portion of the undesignated fund balance. In the event the
Reserve is used to provide temporary funding for unforeseen emergencies
Budget Stabilization Reserve Policy
Page 2
or significant declines in revenues during the fiscal year, it will be restored
to its minimum of 5% within three fiscal years by designating an adequate
amount of undesignated fund balance to the Reserve. After replenishing
the Reserve to the minimum, continuing emphasis will be given to
increase the Reserve to its goal of 8% of the General Fund budget.
City of Roanoke, Virginia
Debt Policy
as Amended May 10, 2005
Introduction
One of the keys to sound financial management is the development of a debt policy. This need is
recognized by bond rating agencies, and development of a debt policy is a recommended practice by
the Government Finance Officers Association. A debt policy establishes the parameters for issuing
debt and managing the debt portfolio. It provides guidance to the administration regarding purposes
for which debt may be issued, types and amounts of permissible debt and method of sale that may be
used. The following debt policy is intended to demonstrate a commitment to long-term financial
planning. It will be used in conjunction with the Capital Improvement Programs for both the City
and School Board. Adherence to this policy will help assure protection of the City's double-A bond
rating credit quality.
Guidelines for Debt Issuance
The City will prepare and update annually a five-year Capi~l Improvement Program (CIP) to
be approved by City Council. The CIP will be developed with an analysis of the City's
infrastructure and other capital needs, and the financial impact of the debt service required to
meet the recommended financing plan.
As part of the annual Capital Improvement Program, the Schools shall furnish the City a
schedule of funding needs for any school projects for which the issuance of long-term debt is
planned.
Each project proposed for financing through debt issuance will have an analysis performed
for review of tax impact and future operating costs associated with the project and related
debt issuance costs.
The City's preferred method of sale of bonds is via competitive sale to underwriters. If
deemed most advantageous, the City may sell bonds via a negotiated sale, private placement,
or other method. Coordination will be made with the City's financial advisor in arriving at a
recommendation to issue bonds through other than competitive sale.
All proceeds from debt issuance for the City of Roanoke and the City of Roanoke School
Board shall be appropriated by City Council.
Debt Policy
Page 2
All proceeds from the issuance of debt shall be invested through consultation of the Director
of Finance with the City Treasurer. Such proceeds shall only be invested in investments
permitted by Federal, State and Local law as it relates to public funds with the following
objectives:
Safety- Investments shall be undertaken in a manner that seeks to ensure the
preservation of capital in the portfolio. Specifically, the City will:
a. seek to avoid any loss on the sale or disposal of an investment; and
b. seek to mitigate the risk of unrealized losses due to a decline in value
of investments.
Liquidity - The investment portfolio shall remain sufficiently liquid to meet
all cash requirements that may be reasonably anticipated. This shall be
accomplished by structuring the portfolio in the following manner:
a. Investments will be scheduled to mature in accordance with
anticipated cash needs, in order to minimize the need to sell
investments prior to maturity;
b. A portion of funds will be maintained in cash equivalents which may
be easily liquidated without a loss of principal should an unexpected
need for cash arise.
Yield - The investment portfolio shall be designed with the objective of
maximizing a fair rate of return consistent with the investment risk
constraints and cash flow characteristics of the portfolio. Consideration shall
be made with regard to the arbitrage yield and the City's goal of maximizing
allowable investment earnings.
Proceeds from the issuance of debt shall be monitored by the investment custodian with
regard to arbitrage. Compliance with all applicable federal tax requirements shall be made.
The City will coordinate with its investment managers with regard to expected project funds
payout so as to maximize investment earnings in light of federal arbitrage requirements.
Long-term debt will be issued to purchase or construct capital improvements or equipment
with a minimum expected life of five years. The City will not use long-term borrowing to
finance annual operating needs. The term of any bond issue will not exceed the useful life of
the capital project/facility or equipment for which the borrowing is intended.
The City will attempt to avoid short-term debt to provide cash flow for annual operations.
Debt issued for operating purposes will be limited to cases where there is reasonable
certainty that a known source of revenue will be received in the current fiscal year sufficient
to repay the debt or where there is a clear financial emergency.
Debt Policy
Page 3
The City will comply with all applicable U.S. Internal Revenue Service and U.S. Treasury
arbitrage requirements for bonded indebtedness in order to preserve the tax-exempt status of
such bonds.
Bond issues should be planned to minimize the frequency of issuance, thereby ensuring the
lowest possible costs of issuance. When determining the size of a bond issue, consideration
should be given to the need for construction, debt service and capitalized interest funds.
Construction fund draw schedules shall be prepared, and projection of conservative eamings
on unspent bond funds should be made in conjunction with planning of the City's Capital
Improvement Program.
The decision to use bond proceeds to pay interest during construction for revenue-producing
projects shall be made on a case by case basis and shall be based on an evaluation of the
opportunity cost of funds and the availability of other sources of funds to pay interest costs.
General obligation bonds will be amortized on a level principal basis to the extent practical,
and revenue bonds will be amortized on a level debt service basis to the extent practical
considering the forecasted available pledged revenues. Principal payments on all
indebtedness should begin within eighteen months of the issuance unless forecasted pledged
revenues necessitate additional delay.
The City shall not endorse the obligations of any entity other than the City of Roanoke or
Roanoke School Board. However, the City may enter into contracts with other regional or
local public entities with respect to public purpose projects, which provide for certain
payments when project or entity revenues prove insufficient to cover debt service on
obligations issued to finance such project(s). The City will enter into these type agreements
only when there is a long-term public and financial interest in the regional or local project.
These obligations could be structured as Moral Obligation Bonds, or with an underlying
support agreement or other contractual arrangement. These obligations do not affect the
legal debt limit of the City and any payments are subject to annual appropriation. However,
if such payments were made, the obligations would be considered tax-supported debt.
Limitations on Level of Debt to be Issued and Outstanding
Constitutional and Statutory Limitations:
Article VII, Section 10 of the Constitution of Virginia, the Public Finance Act and the City
Charter establishes the City's Legal Debt Margin at 10% of the assessed value of real estate
within the City shown by the last preceding assessment for taxes.
Debt Policy
Page 4
The Public Finance Act and the City Charter also establish other limits as to the amounts and
types of debt the City may issue.
Self-Imposed Debt Targets:
Net tax-supported debt as a percentage of the assessed value of real estate in the City will not
exceed 5%.
Tax-supported general obligation debt service shall not exceed 10% of General Fund
expenditures.
Tax-supported debt will be structured in a manner such that not less than 50% of the
aggregate outstanding tax-supported debt will be retired within ten years.
Types of Debt Issuance
· The City may issue general obligation debt for capital or other properly approved projects.
The School Board may use the Virginia Public School Authority (VPSA), Qualified Zone
Academy Bonds (QZAB), or State Literary Fund loans to finance school capital projects.
Such debt issued on behalf of the School Board constitutes general obligation debt of the
City. The City Manager and the Director of Finance shall approve any application to the
Commonwealth of Virginia for such debt. City Council shall approve the issuance of the
bonds as required by the Public Finance Act. The School Board shall approve such
financings before requesting City Council approval.
The City may issue revenue bonds to fund proprietary activities such as water and water
pollution control utilities, or for other capital projects that generate adequate revenues from
user fees to support operations and debt service. The bonds will include written legal
covenants which require that revenue sources are adequate to fund annual operating expenses
and annual debt service requirements.
Capital leases may be used to purchase buildings, equipment, fumiture and fixtures. The term
of any capital lease shall not exceed the useful life of the asset leased. Revenue bonds may
be issued by the City or other entity that are secured by a City capital lease(s).
The City may issue bond anticipation notes (BANS) in expectation of general obligation bonds or
revenue bonds when cash flow is required in order for the capital project to be initiated or continued,
Debt Policy
Page 5
or when market conditions do not appear favorable on a given date. BANS will not be issued to
mature more than two years from their date of issuance.
Advance Refunding of Debt
The City shall issue refunding bonds to realize net present value savings, eliminate onerous
covenants or provisions in outstanding bond documents, or in the event of financial
emergencies or hardships.
Interest rates on outstanding debt shall be continuously monitored in relation to current
market conditions to determine if an advance refunding of an outstanding bond issue will
achieve interest cost savings to justify the refunding.
Whyn contemplating an advance refunding, the City's goal will be to obtain net present value
savings, net of issuance costs, of at least three percent of the principal amount of the
refunded bonds. When circumstances justify lesser savings, it is understood that this goal
may not be achieved.
Unless the purpose of the refunding is to restructure debt service, refunding bonds shall be
structured such that savings are realized to the extent possible throughout the remaining life
of the bonds rather than in the early years of the bonds.
The City shall consult with its financial advisor prior to issuing any indebtedness to refund
any outstanding bonds.
Investor Relations, Disclosure and Communication
The debt ratios outlined above will be computed annually and reported in the Comprehensive
Annual Financial Report, along with a computation of net tax-supported debt per capita.
The City will maintain communication with bond rating agencies to keep them abreast of its
financial condition by providing them the City's Comprehensive Annual Financial Report,
Annual Budget, and Capital Improvement Program.
The City will comply with all of its undertakings in accordance with Securities and Exchange
Commission Rule 15c2-12 and the City will follow the Government Finance Officers
Association and Securities and Exchange Commission requirements for continuing
disclosure.
Debt Policy
Page 6
Debt Service Fund Balance
The fund balance of the Debt Service Fund shall be reserved for the future payment of annual
principal and interest payments, which includes general obligation bonds of the City,
including school debt.
Definitions
Advance refunding - A refinancing transaction in which new (refunding) bonds are issued to
repay (refund) outstanding bonds prior to the first call date. The proceeds of the refunding
bonds are deposited in an escrow account, invested in government securities, and used to pay
debt service (interest, principal and premium, if any) on the refunded bonds through the
applicable call date. For accounting purposes, refunded obligations are not considered a part
of an issuer's debt.
· Appropriation-supported debt - Obligations that are not considered general obligations of the
City for which the debt service is subject to annual appropriation (e.g. capital leases, etc.).
· Bond anticipation notes or BANS - Notes issued by the City for capital projects, which are
paid from the issuance of long-term bonds.
General obligation bond - Bonds issued pursuant to Article VII, Section 10 of the
Constitution of Virginia and the Public Finance Act secured by the full faith, credit and
taxing power of the City.
Capital lease - A lease obligation that has met the criteria to be categorized as a capital lease
as opposed to an operating lease under generally accepted accounting principles. Capital
leases are common in certain types of financing transactions involving the use of revenue
bonds as opposed to general obligation bonds.
Capitalized interest - A portion of the proceeds of a bond issue which is set aside to pay
interest on the bonds for a specific period of time. Interest is typically capitalized for bonds
issued to finance a revenue-producing project to pay debt service until the project is
completed and begins generating revenues.
· Debt - Any obligations of the City for the payment of money issued pursuant to the Public
Finance Act of Virginia.
· Debt service reserve fund - A fund established at issuance into which monies are deposited
Debt Policy
Page 7
which may b.e used to pay debt service if pledged revenues are insufficient to satisfy the debt
service reqmrements. The debt service reserve fund is typically funded at closing with bond
proceeds but may be funded over time depending on the structure. Such a fund is an integral
component of a moral obligation bond issue.
Defeasance - Termination of the rights and interests of the bondholders and their lien on the
pledged revenues in accordance with the terms of the bond contract for a bond issue.
Defeasance usually occurs in connection with the refunding of outstanding bonds after
provision has been made for future payment through funds provided by the issuance of the
new refunding bonds.
Double-barreled bond - A bond secured by both a defined source of revenue (other then
property taxes) plus the full faith and credit of the City.
Legal debt margin - The amount of general obligation bonds and certain other interest
bearing obligations (other than revenue bonds) that the City may have outstanding expressed
as a percentage of the assessed value of real estate in the City as shown on the last preceding
assessment for taxes.
Moral obligation bond - A bond which is secured by the revenues from the financed project
and, additionally, by a non-bonding agreement that any deficiency in pledged revenues will
be reported to the issuer's legislative body (City Council) which may appropriate moneys to
make up the shortfall. Typically the mechanics involve a debt service reserve fund which is
drawn upon to make up for any deficiency in pledged revenues. The legislative body is then
requested to replenish the reserve fund but is not obligated to do so. These bonds am
considered tax-supported debt and impact debt capacity to the extent that pledged revenues
are ever insufficient to support debt service.
Refunding - A transaction in which the City refinances an outstanding issue by issuing new
(refunding) bonds and using the proceeds to immediately retire the old (refunded) bonds.
Revenue bond - A bond that is payable from a specific source of revenue and to which the
full faith and credit of the City's taxing power is not pledged. Revenue bonds are payable
from identified sources of revenue, including general fund revenues on occasion, for certain
types of appropriation-supported bonds.
Tax-supported debt - Debt that is expected to be repaid from the general fund tax revenues of
the City. This includes general obligation bonds, appropriation-supported bonds, capital
leases and in certain circumstances moral obligation bonds. For the purpose of this Debt
Policy, net tax-supported debt includes general obligation debt for the City and School
Debt Policy
Page 8
Board, certain bonded capital leases, and any moral obligation bonds for which the City has
deposited funds to a debt service reserve fund as requested to replenish such reserve fund.
Net tax-supported debt does not include debt payable by the City's proprietary funds,
including self-supporting double-barreled general obligation bonds, and the amount available
in the City's debt service fund.
Tree interest cost - This is a method of computing the City's cost of borrowing through the
bond market. It is defined as the rate, compounded semi-annually, necessary to discount the
amounts payable on the respective principal and interest payment dates to the purchase price
received for the new issue.
CITY OF R O_.ANOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
May 11,2005
File #450
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37056-051005 approving an Economic and
Community Development Reserve Policy dedicating Capital Projects Fund interest
earnings and proceeds from the sale of real property for economic and community
development initiatives.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
R. Brian Townsend, Acting Director, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of May, 2005.
No. 37056-051005.
A RESOLUTION approving an Economic and Community Development Reserve
Policy dedicating Capital Projects Fund interest earnings and proceeds from the sale of real
property for economic and community development initiatives.
WHEREAS, currently there is not a dedicated funding source for economic
community development initiatives, and the City Manager has recommended by letter dated
May 10, 2005, that it would be beneficial to establish a dedicated funding source for these
initiatives; and
WHEREAS, the Council believes that a dedicated funding source for economic and
community development initiatives would be beneficial.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Economic and Community Development Reserve Policy recommended in the City Manager's
letter to Council dated May 10, 2005, regarding dedication of Capital Projects Fund interest
earnings and proceeds from the sale of real property to funding economic and community
development initiatives is hereby approved.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 10,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Use of Capital Projects Fund
Interest Earnings and Proceeds
from the Sale of Property
Background:
Interest earned from the Capital Project Fund and occasional land sale
proceeds have traditionally been spent for economic development or
community development initiatives. Currently there is not a dedicated
funding source for economic development or community development
initiatives.
Considerations:
It would be beneficial to have a specified funding source when economic or
community development opportunities arise. Adopting a policy which
reserves Capital Projects Fund interest earnings and proceeds from the sale
of general government property for economic development and community
development initiatives will result in a dedicated funding source.
Funding will be used for economic and community development initiatives
that include but are not to be limited to:
1. Purchase of property for the purpose of economic development.
2. Economic development incentives.
3. Greenway Development.
4. Infrastructure improvements to support economic development
and community development initiatives.
Recommended Action:
Adopt the policy designating Capital Projects Fund interest earnings and
proceeds from the sale of general government property for economic
development and community development initiatives.
Respectfully submitted,
City IVlanag~r
Attachment
DLB:acm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Brian Townsend, Acting Director of Economic Development
CM05-00058
City of Roanoke, Virginia
Economic and Community Development Reserve Policy
One of the keys to sound financial management is the development of, and adherence to,
financial management policies. The need is recognized by bond rating agencies and is a
recommended best practice by the Government Finance Officers Association. Financial
management policies create a framework within which financial decisions can be made.
Policies serve as a statement of guidelines and goals that influence and guide the financial
management decisions of the City of Roanoke.
Roanoke will create and maintain an Economic and Community Development Reserve
which will provide a supplement to the economic and community development funding
included in the City's Capital Improvement Program. The City of Roanoke has
historically funded certain capital improvement projects on a cash basis, and it will
continue to do so. The Economic and Community Development Reserve will further
provide a source of funding which will create flexibility to cash fund unforeseen
opportunities which may arise in the areas of economic and community development.
The following Economic and Community Development Reserve Policy is intended to
demonstrate a commitment to financial planning for economic and community
development projects which may provide future growth opportunities and expansion of
the tax base in Roanoke. The Reserve will be maintained using the following guidelines:
Reserve Floor-- The Reserve will be maintained at or above a target level
of $1.0 million. The Reserve will be a reservation of the Capital Projects
Fund fund balance.
Reserve Drawdown--Use of the Reserve shall occur only by
appropriation of City Council for economic or community development
projects. Examples of qualifying uses include, but are not limited to, the
purchase of property for economic development, economic development
incentives, greenway development, and development of infrastructure to
support other economic and/or community development projects. The
Reserve may not be used for operating or recurring expenditures.
Reserve Growth and Replenishment--The Reserve will be maintained at
a level at or above its target by allocating interest earnings of the Capital
Projects Fund and proceeds from the sale of surplus general government
real property. In the event the Reserve declines below the target level of
$1.0 million, it will be restored to its minimum within two fiscal years.
Reserve replenishment may bc accomplished by allowing Reserve growth
without appropriation of the reserve or by transferring additional funds to
the Reserve.
Adopted by City Council:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 11, 2005
File #24-104
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37057-051005 amending and reordaining
§2-121, Authority to transfer funds, of Article V, City Manaaer. of Chapter 2,
Administration, Code of the City of Roanoke (1979), as amended, to allow the City
Manager to transfer funds within and between departments and divisions in excess
of $75,000.00 from April 1 through June 30 annually.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a reconvened meeting of the Council which was held on Tuesday, May 10, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Darlene L. Burcham
May 11, 2005
Page 2
pc:
The Honorable Robert. P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P.O. Box 2235, Tallahassee, Florida 32316
John P. Varney, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald 5. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of May, 2005.
No. 37057-051005.
AN ORDINANCE amending and reordaining {}2-121, Authority to transfer funds, of
Article V, Ci_ty Manager, of Chapter 2, Administration, of the Code of the City of Roanoke
(1979), as amended, to provide for the authorization of the City Manager to transfer funds;
and dispensing with the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 2-121, Authority to transfer funds, of Article V, City Manager, of
Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained to read and provide as follows:
{}2-121. Authority to transfer funds.
The City Manager may make or cause to be made transfers up to
$75,000.00 within or between the several departments and divisions set forth
by fund in the annual appropriation ordinance, except during the period from
April I through dune 30 annually, the City Manager may make transfers in
excess of 75, 000 within or between the several departments and divisions set
forth by fund in the annual appropriation ordinance. The Director of Finance
shall report all such transfers to City Council on a quarterly basis.
2. Pursuant to § 12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 1 O, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Authority to Transfer Funds
Background:
Section 2-121 of City Code authorizes the City Manager to make transfers up to
$75,000 within or between departments and divisions as set forth by fund in
the annual appropriation ordinance.
Considerations:
As a part of year-end processing, there is a need to transfer funds for items
such as salary lapse and internal service fund billings in excess of the $75,000
threshold. Such actions currently require that a Council Report be processed to
authorize the transfer.
Recommended Action(s):
Amend Section 2-121 of City Code to allow the City Manager to make transfers
within or between departments and divisions in excess of $75,000 from April 1
through June 30 annually. The Director of Finance shall report such transfers to
City Council as a part of the quarterly Summary of City Manager Transfers.
Respectfull'
Darlene L. B~
City Manag~
submitted,
DLB:aem
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM05-00060