HomeMy WebLinkAboutCouncil Actions 05-16-05Oowe
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ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 16, 2005
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call·
The invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Today's Council meeting will be replayed
May 19, 2005, at 7:00 p.m., and Saturday,
Council meetings are offered with closed
impaired.
on Channel 3 on Thursday,
May 21, 2005, at 4:00 p.m.
captioning for the hearing
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLO'I-FED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-FEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring May 2005 as National Historic Preservation Month.
File #3-216
Second Annual Architectural
Robert N. Richert, Chair.
File #80-249
Review Board Recognition Awards.
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Proclamation declaring May 15 - 21,2005 as National Police Week.
File #3-5
Proclamation declaring May 15 - 21,2005 as Emergency Medical Services
Week.
File #3-354
Proclamation declaring May 15 - 21,2005 as National Public Works Week.
File #3-183
Proclamation declaring May 2005 as Bike Month.
File #3-442
CONSENT AGENDA
Approved (7-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday, April 4,
2005, and recessed until Tuesday, April 12, 2005.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
A communication from Mayor C. Nelson Harris requesting that Council
co'nvene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(]), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
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^ communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #132
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A communication from the City Manager requesting that Council
schedule a public hearing for Monday, June 6, 2005, at 2:00 p.m., or as
soon thereafter as the matter may be heard, in connection with
appropriation of additional funds for the Department of Social Services.
RECOMMENDED ACTION: Concur in the request.
File #132
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A communication from Jennifer Pfister tendering her resignation as a
member of the Roanoke Valley-Alleghany Regional Commission.
RECOMMENDED ACTION: Accept resignation and receive and
File # 536 file communication.
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A communication from the City Manager requesting a closed session
to discuss the acquisition of real property for a public purpose, where
discussion in open meeting would adversely affect the bargaining position
or negotiating strategy of the City, pursuant to §2.2-3711 (A.)(3), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #1 32
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
4
5. PETITIONS AND COMMUNICATIONS:
Request of the Western Virginia Land Trust Board to speak in support
of the Carvins Cove conservation easement. Roger Holnback,
Executive Director, Spokesperson. (Sponsored by COuncil Members
Brenda L. McDaniel and M. Rupert Cutler.)
Referred to the City Manager for report and
recommendation.
File #28-417-468
Request to present a briefing on Operation Safe Summer.
John L Brownlee, United States Attorney, Spokesperson. (Sponsored
by the City Manager.)
File #5
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of Technology Trust funds from the State
Compensation Board for reimbursement to the Circuit Court
Clerk's Office, in the amount of $34,190.00.
Adopted Budget Ordinance No. 37058-051605 and
Resolution No. 37059-051605. (7-0)
File #60-108-214
Appropriation of $164,275.00 in connection with flood
insurance proceeds as a result of flooding on September 28,
2004.
Adopted Budget Ordinance No. 37060-051605. (7-0)
File #58-60-237
Establishment of the Washington Park/Williamson Road
Rehabilitation District, and expansion of the Melrose
Rehabilitation District.
Adopted Resolution No. 37061-051605. (7-0)
File #165-1 78-200
Appropriation of $40,3 $ 5.00 received from the Western Virginia
Water Authority in connection with rehabilitation of trails within
the Carvins Cove Natural Reserve.
Adopted Budget Ordinance No. 37062-051605. (7-0)
File #60-468
Amendment of the City Code to allow trash and recyclables
collection times in the Central Business District to be
established by rules and regulations promulgated by the City
Manager.
Adopted Ordinance No. 37063-051605. (7-0)
File #24-144-282
Appropriation of funds in connection with the State Asset
Sharing and Federal Forfeited Property Sharing programs.
Adopted Budget Ordinance No. 37064-051605. (7-0)
File #5-60
Adoption of a resolution in support of an application for
allocation of Virginia Department of Transportation Local
Partnership Funds for the Signal & ITS Improvement Project.
Adopted Resolution No. 37065-051605. (7-0)
File #20-77
b. CITY A'I-rORN EY:
Amendment of the City Code to provide a definition of the term
"park", in order to strengthen protection of the park and
greenway system.
Adopted Ordinance No. 37066-051605. (7-0)
File #24-67-379
6
7. REPORTS OF COMMITfEES:
Request of the Roanoke City School Board for appropriation of funds
to various school accounts; and a report of the Director of Finance
recommending that Council concur in the request. Kenneth F. Mundy,
Executive Director of Fiscal Services, Spokesperson.
Adopted Budget Ordinance No. 37067-051605. (7~0)
File #60-467
Presentation of a Memorandum of Understanding between the
Roanoke Redevelopment and Housing Authority and the City of
Roanoke. Ben J. Fink, Chair, Spokesperson.
Adopted Resolution No. 37068-051605. (7-0)
File #1 78
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Council Member Lea recognized Stephanie M. Moon, CMC,
Deputy City Clerk, who was recently appointed as Secretary
of the Virginia Municipal Clerks Association.
File #38-80
Council Member Lea commended middle and high school
students from the Roanoke City Public Schools who
participated in the New York NAACP ACT-SO (Academic,
Cultural, Technology, Scientific Olympics) competition in
the categories of poetry, dance, essays, music, chemistry,
filmmaking, playwriting, dramatics, oratory, musical vocals
and entrepreneurship.
File #80-467
Council Member McDaniel commended the City's efforts
with regard to Phase I of traffic calming on Grandin
Road, S. W., between Memorial and Westover Avenues.
File #20
Council Member Wishneff commended the Mill Mountain
Theater on the recent production of Mahalia.
File #349
Council Member Cutler read an article from the Council
Update with regard to the status of the Dr. Martin Luther
King, Jr. Memorial Bridge.
File #102
Council Member Dowe commended the achievements of
the following educators in the Roanoke City Public School
System:
· Thomas (Tom) F. Fitzpatrick - Roanoke City
Public Schools Teacher of the Year
· Michelle M. Dahlquist - McGIothlin Award Winner
· Cynthia D. Delp - Curry School Principal of the
Year
· Cameron Srpan - Outstanding High School
Chemistry Teacher
He also commended the outstanding contributions of all
Roanoke City Public School teachers and administrative
staff.
File #80-467
Vice-Mayor Fitzpatrick called attention to fallen trees along
the banks of the Roanoke River in Wasena, Smith and
River's Edge Parks. He requested that the matter be
referred to the City Manager for report with regard to
maintaining public and private property adjacent to the
Roanoke River.
The City Manager advised that at the June 6 Council work
session City staff will present a briefing on the Roanoke
River and the appearance of public and private property
adjacent to the river.
File #67-240
b. Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO
BE HEARD. MA'I-I'ERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Shaheed Omar, 1219 Loudon Avenue, N. W., presented
proposed changes to the citizen complaint process administered
by the Police Department.
File #5-66
Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, expressed
appreciation for the City's willingness to perform a cost analysis
with regard to renovating or constructing a new Victory Stadium.
He spoke in support of maintaining Victory Stadium as a
memorial to those veterans who defended their country in time
of war.
File #122
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that
development in historic Gainsboro has been hampered by the
City's policy of preventing private investment in single family
home ownership. She expressed concern with regard to road
blocks that have prevented the establishment of a small
business outside of the Henry Street District; and possible
violation by the City of the Gainsboro Comprehensive Plan. She
stated that the Blue Ridge Technical Academy may be relocated
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from a historic structure within the confines of the Gainsboro
area which is now under consideration as a historic district.
File #66-216-424-467
1 2. CITY MANAGER COMMENTS:
The City Manager advised that she was unaware of the
allegations made by Ms. Bethel; therefore, the Assistant City
Manager for Community Development will meet with Ms. Bethel
immediately following the Council meeting to obtain more
information.
The City Manager called attention to the successful Local Colors
celebration which was held on May 14 and 15 on the City
Market.
She also called attention to Hazardous Waste Collection Day
which was held at the Hollins Road Transfer Station on Sunday,
May 15, over 300 families pre-registered for the event and the
average wait time for participants was between 15 - 18 minutes
which was considerably less than in prior years. She stated that
the next Hazardous Waste Collection Daywill be held on Sunday,
August 7, 2005.
File #42-104-144-431
CERTIFICATION OF CLOSED SESSION. (7-0)
Aaron Ewert was appointed as a member of the Youth Services
Citizen Board for a term ending May 31,2008.
File #15-110-304
PURSUANT TO RESOLUTION NO. 37042-050405 ADOPTED BY
THE COUNCIL ON WEDNESDAY, MAY 4, 2005, THE 7:00 P.M.
COUNCIL MEETING HAS BEEN CANCELLED.
Office of the Mayor
CITY OF ROANOKE
WHEREAS, historic preservation is an effective tool for managmg growth.
revitalizing neighborho~ fostering local pride and maintaining community
character while enhancing livability; and
WHEREA~, historicpreservationisrelevantforcornmunitiesacrossthenation~
both urban and rural, and for Americans of all ages, ali walks of life and all
ethnic backgrounds; and
WHEREAS, it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals in helping to preserve the tangible
aspects of the heritage that has sbaped as as a people; and
WHEREAS, "Restore America: Communities at a Crossroads" is the theme for
National Historic Preservation Month 2005, which is cosponsored by the
Roanal~ Valley Preservation Foundation and the National Trust for Historic
'Preservation.
NO~E THEREFORE, I, C Nelson Harris. Mayor of the City of Roanoke,
Virginia, call upon the people of the City of Roanoke ~o ]oin tkeir fellow citizens
across fhe United States in recognizing and participating in this. special
observance, and do hereby proclaim May 2005, fhroughout this great All.
America City. as
N.4 TIOIYAL HISTORIC PRESERVATION MONTH.
Given under our bands and the Seal of the City of Roanoke this sixteenth day of
May in the year two thousand and five.
Mary F. Parker
Oty Clerk
C. Nelson Harris
Mayor
Office of the Mayor
OF BOANOKE
WHERF..dS, the Congress and the President of'the United States have
dest'gnatnd May 1~ es Peace O. fficer$' Memorial Day, and
the week of May 15 as National Police week; and
WHEREAS, Members of the Roanoke Police Department play an
essential role tn safeguarding the rights and freedoms of
the'citizens of Roanoke; and
P~H~, it is important that all citizens know and understand the
duties, responsibilities, hazards, and ~;acriftc~ of thetr law
enforcement agency; and,
WHEREAS, the men and women of the Roanoke Police Department
provide a vital public service.
NOW, THEREFOltE, 1, C. Nelson Harris, Mayor of the City of
Roanol~, Virginia, .encourage citizem to join in rernemb~ring all fallen
o~cer$ and commemorating law enforcement o~cer$, past and present,
who. by their faithful and loyal devotion to their resP°nsibilitie~, have
rendered a dedicated service to their communitie$ ana~ in ~o doing, have
established for thernselve.~ an enduring reputation far preserving the
rights and security of all citizens, and do hereby proclaim May 15 - 21,
2005, throughout thB great All-America City, as
NATIONAL POLICE
Given under our hands and the S~al of the City of Roanoke thi~ sixteenth day of
May in the year two thoasand andflve.
Mary F. Parker
City Clerk
C. Nelzon Harris
Mayor
Office of the Mayor
CITY OF ROANOKE
:lamalio,
}FHEREAS, Emergency Medical Services is a vital public service; and
IFHERF~I$, members of emergency medical services tear~ are ready to
provide lifesaving care to thase in need, 24 hours a day. zeven
days a week; and
WHEREAS, access to quality emergency care dramatically improves the
survival and recovery rate of tho~e person~ who e:~perience sudden
illness or injury; and
~VHERE~IS, the emergency medical zervices ~yztem consists of emergency
physicians, emergency nurses, emergency medical technicians,
tmramedics' firefighter$, educators, administrators and others;
and
}VHEREAS, emergency medical service teams engage in thousands of hours of
specialized training and continuing education to enhance
lifesaving ~kills; and
FFHEREA$, it is appropriate to recognite the value and the accomplishments of
emergency medical services providers by designating Emergency
Medical Services Week; and
WHEREAS, Roanoke Fire-EMS is joined by other concerned citizens of
Roanoke. as well as other emergency service providers and safety
advocates, businesses, school& service clubs and organizations in
their zafety efforts.
NOW, THEREFORE, I. C. Nelson HarrL~. Mayor of the City of Roanoke~
l/irginia, in recognition of the outstanding services performed, by these
individuals, do hereby proclaim the week of May 15 - 21, 200.~. throughout this
great All. America City, a~
EMERGENCY MEDICA£ SERVICES t~FEEK.
· Given under our handsand the Seal of the City of Roanoke thi~ thirteenth day of
May in the year two
Mary F. Parker
City Clerk
C, Nelson Harris
Mayor
WHERE, AS, public work~ service:; provided by employees of the City of
Roanoke to the community play an integral role in the everyday
lives of our citizens; and
WHEREAS, the support of an informed citizenry is vital to the efficient
operation of the public works functions performed by the
Deportment of Public Works and the Department of General
Service; and
WHEREAS, these functions include solid waste management, engineering,
transportation, facilities management, custodial services and fleet
management; and
WHEREAS, the health, safety, comfort and quality of life for all citizens of this
community greatly depends.on public works functions; and
WHEREAS, the dedication of the personnel who perform public works
functions, twenty-four hours a day, seven daye a week, is
recognized and appreciated; and
WHEREAS, the American Public Works Association has adopted this year's
theme. "Public Works is Everywhere You ~vo .
NOW, THEREFORE, 1, C. Nelson Harris, Mayor of the City. of Roanoke,
Virginia, commend the dedicated efforts of staff of the Public IVorks and General
Services departments, and do hereby proclaim May I§ - 21, 2005, throughout
this great Ali-America City, as
NATIONAL PUBLIC WORKS WEEK.
Given under our hands and the Seal of the City of Roanoke this sixteenth day of
May in the'year two thousand and five.
Mary F. Parker
CityClerk
C. Nelson Harris
Mayor
Office of the Mayor
CITY OF ROANOKE
WHEREAS~ bicycling is a safe, clean, and affordable mode of transportation
used by many Americans, including citizens of the Roanoke Valley, and
residents of all ages engage in this activity for transportation, recreation,
fitness and fun; and
WHEREAS, bicycling provides a unique vantage point for residents and
visitors to discover and explore off road scenic trails and touring routes in
the Blue Ridge Mountains; and
WHEREAS, bicycling facilities are an important part of urban community
planning and are necessary for the City of Roanoke's development as a
healthy, livable environment by easing tra~c congestion and not
contributing to air pollution; and
WHEREAS, area Bicycle Clubs host many bicycling events throughout the
year, including rides, tours, charitable fundraisers, and competitions; and
WHEREAS, the Roanoke City Police Community Oriented Policing Effort
bicycle patrol is an effective enforcement tool; and
WHEREAS, Bike Month provides cycling enthusiasts with an opportunity to
increase awareness and to promote the benefits of bicycling through
organized activities such as Clean Commute Day on Friday, May 6, Bike
Week on May 16 - 20 and Bike Day on May 20, 2005.
NOW, THEREFORE, 1, C. Nelson Harris, Mayor of the City of Roanoke,
Virginia, do hereby proclaim May 2005, throughout this great All-America City,
as
BIKE MONTH.
Given under our hands and the Seal of the City of Roanoke this thirteenth day of
May in the year two thousand and five.
ATTEST: ~
Mary F. Parker
City Clerk
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ROANOKE CITY COUNCIL
April 4, 2005
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
April 4, 2005, at 9:00 a.m., in the Emergency Operations Center Conference Room,
Room 159, Noel C. Taylor Municipal Building, 2:[5 Church Avenue, S. W., City of
Roanoke, with Mayor C. Nelson Harris presiding, pursuant to Chapter2,
Administration, Article II, City Council, Section 2-:[5, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (:[979), as amended, and pursuant
to Resolution No. 36762-070604 adopted bythe Council on Tuesday, July 6, 2004.
PRESENT: Council Members Sherman P. Lea (arrived late), Brenda L.
McDaniel, Brian J. Wishneff, M. Rupert Cutler, Alfred T. Dowe, Jr. (arrived late),
Beverly T. Fitzpatrick, Jr., (arrived late)and Mayor C. Nelson Harris ............ 7.
ABSENT: None ............ L ...................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
AIRPORT-COMMITTEES-CITY COUNCIL: A communication from Mayor
C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss
vacancies on certain authorities, boards, commissions and committees appointed
by Council; and to interview one applicant for appointment to the Roanoke
Regional Airport Commission, pursuant to Section 2.2-37].:[ (A)(1), Code of
Virginia (1950), as amended, was before the body.
Council Member Cutler moved that Council concur in the request to convene
in Closed Meeting as above described. The motion was seconded by Council
Member McDaniel and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, and Mayor
Harris .............................................................. 4.
NAYS: None .................................................... 0.
(Vice-Mayor Fitzpatrick and Council Members Dowe and Lea were not present
when the vote was recorded.)
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CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition of real property for a
public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to §2.2-371].
(A)(3), Code of Virginia.(1950), as amended, was before the body.
Council Member Cutler moved that Council concur in the request to convene
in Closed Meeting as above described. The motion was seconded by Council
Member McDaniel and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, and Mayor Harris ..... 4.
NAYS: None .................................................... O.
(Vice-Mayor Fitzpatrick and Council Members Dowe and Lea were not present
when the vote was recorded.)
(Council Member Lea entered the meeting.)
At 9:05 a.m., the Mayor declared the Council meeting in recess for one
Closed Session to be held in the Council's Conference Room, Room 451, Noel C.
Taylor Municipal Building, to interview one applicant for a vacancy on the Roanoke
Regional Airport Commission, and to consider vacancies on certain authorities,
boards, commissions and committees.
(Vice-Mayor Fitzpatrick and Council Member Dowe entered the meeting during the.
Closed Session.)
At 9:40 a.m., the Council meeting reconvened in Room ~59, Noel C. Taylor
Municipal Building, with Mayor Harris presiding and all Members of the Council in
attendance.
ITEMS LISTED ON THE 2:00 P.M., COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION, AND ADDITIONS/DELETIONS TO 2:00 P.M., AGENDA:
None.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: None.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
SCHOOL BOARD ON MONDAY, MAY 2, 2005: None.
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BRIEFINGS:
CITY EMPLOYEES:
Employee Survey:
The City Manager called upon Susan E. Short, representing The Virginia Tech
Center for Survey Research, for results of the 2004 City of Roanoke Employee
Survey.
Ms. Short advised that:
1,116 surveys were completed, representing a 65 per cent response
rate, margin of error was +/-1.7 per cent, and data was tabulated
with confidentiality.
Demographic characteristics: 68.2 per cent reported their race as
"White", 63.4 per cent reported an annual salary of $40,000~00, 57.2
per cent reported that they had worked for the City six or more years,
55.6 per cent reported gender as male and 49.8 per cent reported
their age at 40 years or older,
Highlights of the level of employee agreement with selected
state me nts:
I feel that the work I do is important.
I have a clear idea of my job responsibilities.
The work done by City employees makes Roanoke
a better place for citizens.
The City of Roanoke is a good employer.
Service to citizens is a high priority
for City employees.
am proud to work for the City of Roanoke.
understand that employee Core Values is
~mportant to providing service.
My co-workers are committed to providing
a high level of service to citizens.
I feel I have job security.
Providing high quality services to citizens
is a priority with the City of Roanoke.
My job makes good use of my skills and abilities.
I have been given opportunities to learn
and take on new responsibilities in my job.
Overall, I am satisfied with my job.
I feel that I am respected as a person in my workplace.
94.0 per cent
91.1 percent
89.1 percent
8.8 per cent
84.8 percent
84.6 percent
83.8 percent
80.8 per cent
80.1 per cent
78.9 percent
78.9 percent
78.8 per cent
76.4 per cent
75.9 per cent
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The following charts were reviewed regarding .employee morale and
motivation, employee satisfaction with benefits, employee opinions on
selected benefits such as Tuition Assistance, Occupational Health
Clinic, Employee Self Service, communicating with employees,
employee compensation, and perceptions of employee treatment.
4
c:~ckwb 1 \burekhalter~040505 5
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Employee opinions on communication methods:
Information about City policies and procedures is readily available. (79.1 per
cent)
The methods used to communicate with City employees are effective. (60.6
per cent)
Preferred methods of communication:
E-mail
Direct conversation with supervisor
City Corner Newsletter
Around the Corner Newsletter
Other:
Memos, meetings, Tattler, Star City Beat, P. D.
Newsletter
36.3 per cent
35.9 per cent
14.2 per cent
2.1 per cent
7.4 per cent
Areas for improvement in 2003 and 2004:
2003
2004
City policies for employees are fair.
56.3%
54.6%
If I do a good job, I have a better
chance of getting ahead.
Employees are treated with respect.
50.1%
46.4%
49.5%
46.4%
I feel I am free to express my opinions
in my job without worrying about
negative results.
The City of Roanoke is well managed.
46.6%
39.2%
44.7%
41.4%
City policies for employees are carried
out in a consistent manner.
Job promotions with the City are fair.
42.2%
32.6%
38.3%
34.1%
l0
· Workplace experiences:
Since the last survey, have you witnessed or experienced
Yes
Harassment at work?
Discrimination at work?
Intimidation at work?
18.5%
29.7%
31.5%
Employee agreement with statements regarding supervision:
My supervisor treats me fairly.
My supervisor provides useful
recommendations on how I can improve. 74.0%
Someone meets with me about my job
progress at least every six months. 77.8%
I understand how my job performance
is evaluated. 73.8%
My performance reviews are based
on how well I understand/deliver services. 69.2%
No
76.3%
64.7%
62.8%
2003 2004
82.8% 80.5%
73.4%
69.2%
68.5%
63.3%
My department head is an effective
manager, department is well managed. 55.2% 58.1%
Employee agreement with new items regarding supervision - 2004:
My supervisor treats me with respect. 83.0%
I feel free to make comments and
suggestions to my Supervisor. 78.8%
I feel that my work is appreciated by my supervisor. 77.7%
My supervisor accepts my comments/suggestions
in a constructive manner. 75.6%
My supervisor is an effective manager. 74.1%
My professional growth is important to my supervisor. 68.4%
c:~ckwb I \burckhalter~040505 11
· Employee perceptions regarding training initiatives:
76 per cent agree that the training and development opportunities offered
by the City are worthwhile.
74 per cent agree that they receive as much training as they need.
· Employee wellness and safety:
The City protects employee wellness.
74.8%
The City takes proper precautions to
ensure a safe workplace. 72.3%
Employee health and safety are priorities for the City. 71.3%
The City Manager requested that Ms: Short comment on the frequency of
conducting an employee survey; whereupon, she advised that it is not necessary
for the City to conduct a survey on an annual basis since it has been demonstrated
that there is a solid base line, but the survey should be conducted on a consistent
basis, or cycle of every two to three years, so that employees will know that the
organization is continuing to seek their input and to take the necessary action(s).
Discussion:
Council Member Cutler inquired about the differences in percentages
of satisfaction from department to department and whether it is
related to the nature of the work of the department or to the success
of the department manager.
Ms. Short responded that when looking at the departments that had the
lower percentages; i.e.: public safety, it could be indicative of the types of work
performed and the types of individuals with whom employees interact when
performing their jobs; some of the rankings may be related to individual work
within the City, but overall when looking at public safety, it is a different group
which is difficult to compare with other City departments.
· Council Member Lea stated that 68.2 per cent of employees
surveyed were Caucasian and inquired as to how the number
compares versus the minority percentage.
12
Ms. Short responded that overall, demographics of the survey reflect the
percentages in the City's workforce, and parallels what the City's work force looks
like which is somewhat better this year than last year because there were more non
white respondents, but overall results are congruent with Roanoke's population.
The City Manager advised that the current breakdown of the City's workforce
is approximatelya 75 - 25 split between Caucasian and African American; lastyear
the City had a higher percentage of Caucasians responding to the survey than
African-Americans and she was pleased to report that more of the smaller
percentage of the City's workforce chose to participate in the survey this year.
Mr. Lea requested a clarification on the percentage breakdown of
employees who responded to the question: "1 am treated with respect
as an employee."
Ms. Short advised that the, "1 am treated with respect as an employee"
ranked high this year and last year, with similar results; the question "Employees
overall are treated with respect" was one of the lower ranking questions which is
an interesting difference in that employees believe that employees overall are not
treated with respect, while they themselves do feel treated with resPect. She stated
that the response could have something to do with the fact that employees, when
looking at their individual jobs are positive, but overall they are slightly more
negative, which is typically the case with most surveys. She added that it could be
attributed to familiarity with their own job, therefore, it is easier to form a more
negative view of the unknown or a lack of understanding of the job of another
employee.
Council Member McDaniel inquired if managers will receive a
breakdown of departmental results; whereupon, the City
Manager advised that some departments were aggregated for
the purpose of maintaining survey confidentiality; Council was
provided with the first briefing on results of the survey and a
meeting will be held with department managers to review
results and to ask that managers conduct presentations within
their respective departments to receive feedback from
employees; and the management team will address areas in
need of improvement. She stated that evident from the survey
is the importance of the immediate supervisor to the employee,
the need to ensure that first line supervisors are well equipped
with information, and that employees believe that they are
participants in decision making. She added that
communication within the City organization is better this year
than last year which is a direct result of staff's efforts to
address the issue.
¢:Xekwb 1 \burekhalter\040505 13
There being no further questions or comments, the Mayor expressed
appreciation to Ms. Short for briefing the Members of Council on results of the
employee survey.
REFUSE COLLECTION:
Downtown Solid Waste:
Robert K. Bengtson, Director of Public Works, advised that:
City staff has periodically updated Council on efforts to
upgrade the Downtown trash collection process, such as the
Trash Compactor Program in July 2004 which involved five
automated trash compactors in lieu of curb side collection.
The goal of City staff is to have less trash on downtown
sidewalks thus creating a more positive influence on the
pedestrian experience, to avoid traffic impact from refuse
collection trucks in the downtown area, to encourage recycling,
and to provide a level of added convenience to downtown
customers.
In July 2004, a wide range of .responses for services was
received, some of which were feasible and some not feasible;
therefore, it was necessary to reassess future solid waste
collection efforts.
An advisory committee, representing a cross section of
downtown businesses, office structures, etc., was appointed to
provide input to City staff.
Various programs and options enacted by other cities were
evaluated prior to developing proposals for the City of Roanoke
that will continue to modify and enhance Roanoke's downtown
solid waste collection system.
The advisory committee emphasized continuation of free
collection once per week, curbside collection for :~50
customers, and 110 customers paying in the range of $60.00-
$100.00 per month for trash collection.
14
Currently, solid waste collection begins at approximately 5:15
p.m., followed by recycling collection, with the final trash
collection at about 9:30 p.m.
It is proposed to change the 5:15 - 5:30 p.m. collection to 3:30
p.m., which will allow trash to be removed from the sidewalks
in front of restaurants at an earlier hour in order to enhance the
outdoor dining experience.
It is proposed to expand paper recycling efforts by targeting
large generators of paper in the downtown area, such as large
office buildings, and to schedule evening hours for recycling
from 5:30 to 9:00 p.m.
· Final trash collection will remain at approximately 9:30 p.m.
One automated trash compactor will be located along Kirk
Avenue between Market Street and Williamson Road, free of
charge to downtown customers, which will be activated by a
swipe card system.
The following results of a survey of downtown merchants were
presented indicating a positive reaction to the proposal.
c:~ckwb 1 ~burckhalt~r~040505 15
'l~l~dhtnUk[kn,mt: b~msut:~ l~ai]:~ 0~8 Im~d~e~l Se~ce:~
Thank you for yomr mlMmmsl
Implementation will occur over a period of several months; by
the month of June, new collection times will be in effect, and
the public will be educated with regard to the new collection
schedule, and compactor implementation could take until
October due to procurement code issues and Architectural
Review Board actions.
Three enclosed dumpsters which are currently located at the
Art Museum site will be removed upon commencement of
construction of the newArt Museum building, but availabilityof
the automated trash compactor and the downtown collection
system will help to address any inconvenience resulting from
removal of the three dumpsters.
There will be an upfront cost of approximately $38,000.00 for
the automated trash compactor which will be funded from the
Capital Maintenance and Equipment Replacement Program
(CMERP).
Discussion:
Council Member Cutler inquired about the advisability of retaining the
advisory committee as a kind of sounding board for other market-
related issues; whereupon, Mr. Bengtson advised that as the program
unfolds it would be worthwhile to check in with the advisory
committee from time to time.
Dr. Cutler also inquired as to how leakage and odor will be addressed
relative to the automated trash compactor; whereupon, Mr. Bengtson
responded that the compactor will be designed in such a manner that
no odor or leakage will be emitted from the unit.
Dr. Cutler inquired as to how the City plans to address recalcitrant
businesses in the downtown area; whereupon, Mr. Bengtson advised
that the Solid Waste Management Code Enforcement Officer will
continue to work with customers.
In concluding the briefing, unless otherwise advised by the Council, the City
Manager stated that there appears to be a consensus by the Council to support
implementation of the above referenced changes to solid waste collection in
downtown Roanoke and staff will proceed accordingly.
e:~kwb 1 \bureldaalter~040505 17
HOUSING/AUTHORITY:
Neighborhood Revitalization Strategy Area Plan (NRSA):
The purpose of the NRSA plan is:
The development of a Neighborhood Revitalization Strategy
Area (NRSA) plan for the Gainsboro community provides a
unique opportunity to promote the long-term strength and
stability of an older neighborhood of Roanoke, with residential,
commercial, industrial and historical uses.
The plan identifies strategies to revitalize Gainsboro which
include increasing the homeownership rate through
rehabilitation and new construction, rehabilitating owner-
occupied housing, enhancing neighborhood business
opportunities and promoting employment opportunities.
In coordination with the Roanoke Redevelopment and Housing
Authority (RRHA) and Blue Ridge Housing Development
Corporation (BRHDC), the City of Roanoke continues to forge a
partnership with businesses, community groups, and residents
to address community revitalization through a comprehensive
strategy.
The framework for the NRSA approach was established by the
U. S. Department of Housing and Urban Development (HUD) in
the regulations entitled, "Consolidated Submissions for
Community Planning and Development Program".
This approach is intended to enable communities to tailor
strategies to meet local needs through a flexible holistic
process linking economic, human, social, physical,
environmental and design concerns to build viable
neighborhoods of opportunity.
Under the regulations, cities are permitted to prepare and
submit neighborhood revitalization plans as part of the local
Consolidated Plan.
The issuance of HUD Notice CPD-96-01 entitled, Community
Development Block Grant Neighborhood Revitalization
Strategies on January 16, 1996, provided further guidance
addressing the approval regulatory framework and incentives to
develop a NRSA.
The elements of the plan are consistent with the format
presented in HUD Notice CPD-96-01 and include:
Boundaries - The boundaries of the designated area.
Demographic Criteria - The demographic characteristics of the area
(Statistics about the residents of the community).
Consultation - the consultative approach to the community :
stakeholders (Input from the residents, business owners, non profit
organizations, community groups and churches located in the
designated area).
Assessment - an assessment of the economic conditions of the area
and the opportunities for economic development.
Economic Empowerment -The plan to create meaningful jobs for Iow
and moderate income persons of the area.
Performance Measurements - The plan to identify progress that is
readily measurable.
Although the strategies presented in the plan will ultimately
generate a number of important benefits for the community,
the NRSA plan will enable the City of Roanoke to implement a
mixed-income development strategy for the community, while
providing certain flexibility in the use of CDBG funded business
development assistance.
Community Development Block Grant funds for affordable
housing development have traditionally benefited only Iow-
income families.
The NRSA plan will allow the City of Roanoke to construct or
rehabilitate and market housing in the Gainsboro neighborhood
to individuals and families of a diverse range of income levels,
thereby creating a broader income base in the community.
Upon adoption by the Roanoke City Council and approval by
HUD, the plan will become part of the City of Roanoke's 2005-
2010 Consolidated Plans.
c:~ckwb l \burckhalter~40505 19
While NRSA-related activities in Gainsboro are expected to
extend through 2006, and possibly 2007, the City reserves the
right, subject to funds availability, to extend the Gainsboro
NRSA activities for the entire period of the 2005-20].0
Consolidated Plan.
The NRSA Plan will be evaluated periodically during this period
against the benchmarks established therein, and to determine
whether activities will require a continuation under the next
Consolidated Plan.
The City Manager introduced Frank E. Baratta, Budget Team Leader, to
review the NRSA plan:
Mr. Baratta advised that:
The NRSA plan is a supplement to the City's five-year
Consolidated (HUD) Plan; it offers added flexibility for CDBG-
funded activities undertaken in the revitalization area; it
promotes focused efforts in areas needing revitalization and
requires HUD approval.
NRSA benefits are: nearly half of the housing assisted with
CDBG can be market-rate units (does not apply to HOME
funds); job creation requirements are eased, including
simplifying and reducing paperwork for businesses, and
additional flexibility is provided for human service activities
conducted by Community Based Development Organizations.
NRSA must contain boundaries of the revitalization area; the
area must be residential, consultation with stakeholders,
assessment of area economic conditions, strategies for jobs
and physical development and performance measurements.
Current conditions in Gainsboro: A strength includes an active
resident interest, location, religious, business, senior and.
education organizations; opportunities with Dumas, Cherry
Avenue and Henry Street development. Weaknesses include
rental/housing decline; Iow homeowner rate; perceptions of
crime; well below medians in income and housing values.
2O
Performance commitments to date include: residential - zoning
changes, design district and historic designation; 12 new
homes to be constructed; 15 major rehabs; 40 limited rehabs.
Economic - zoning to support Henry Street development;
assistance to Dumas; market incentives to business; providing
fa(;ade grants to Gainsboro businesses. Infrastructure - Lick
Run Greenway; curb, gutter and sidewalk, engage residents in
urban forest projects. Public Safety - establish and train for
Neighborhood Watch; conduct code enforcement sweep;
conduct Crime Prevention through Environmental Design
assessment. Commitments being developed with CulinaryArts
scholarships for Gainsboro residents and "Officer Next Door"
housing in Gainsboro.
Public participation has included an extensive public process
used to develop the Gainsboro Neighborhood Plan;
presentation to the Gainsboro Steering Committee on January
20; presentation to the Gainsboro Neighborhood Alliance,
including invitations to neighborhood businesses on February
7, discussion at the Gainsboro Steering Committee monthly
meeting on March 17; and information was provided at the HUD
public hearing on March 31.
Discussion:
Council Member Dowe referred to the potential of a
public/private partnership with W & G Investment Group, LLC,
which has expressed an interest in the Gainsboro area, and
inquired as to what extent the City has worked with the group.
Mr. Baratta advised that the group has been apprised of the NRSA Plan; they
applied for funding, but were not selected since much of their initial focus will be
on rental property; and while rental is needed, the Iow home ownership rate in
Gainsboro compared to the City at large was one of the drawbacks. He stated that
there will be opportunities to work with the investment group because the
public/private partnership is important and the City would like to encourage them
to move to the home ownership side.
c:~ckwb I \burckhalter\040505 21
Vice-Mayor Fitzpatrick inquired as to the total number of
housing units in the redevelopment area; whereupon, Mr.
Baratta responded that there are approximately 534 units.
Council Member Wishneff inquired if the NRSA plan is restricted
to home ownership; whereupon, Mr. Baratta advised that rental
rehabilitation, tenant occupied property, owner occupied, and
new home ownership is permitted, although rental
rehabilitation is sometimes difficult to put in place. He stated
that the City could require home ownership only, but new
houses cannot be constructed with CDBG funds, therefore, it
would be necessary to overlay HOME funds with new home
ownership, especially where there is infill construction on a
vacant lot. He added that it is difficult to use CDBG funds
entirely for new home ownership, so there is a large amount of
owner occupied property; also, with new home ownership, if
the surrounding owner occupied property is not taken into
consideration, it can be difficult to sell new homes because
potential buyers are concerned about their investment, so the
City would end up with a mix of new home ownership and
existing owner occupied property. He .explained that HOME
funds can only be used for Iow and moderate income housing.
The City Manager advised that the NRSA plan allows the City to
spend up to 49 per cent of funding that no longer will be
attributed to Iow/moderate income on market rate housing;
and all of the development that occurs in the Gainsboro
neighborhood should not be publicly driven. She stressed the
importance of"jump starting" involvement by the private sector
and that the City should not always be in the business of trying
to identify City dollars or Federal dollars for certain purposes.
She stated that the purpose of the NRSA plan, over time, is to
bring a different mix of housing into the area because the
Gainsboro area has a lot of potential and should not be a Iow
income area, but a mixed income area of the City.
Council Member Lea inquired about citizen participation and
understanding of the NRSA plan; whereupon, Mr. Baratta
advised that the NRSA plan used the Neighborhood Plan as a
foundation which included an extensive process over a long
period of time, and the NRSA plan is similar inasmuch as it was
built on neighborhood involvement. He added that the NRSA
plan was presented to the Gainsboro community on January 20,
City staff went into the neighborhood as early as possible with
information about the Plan, interchange of information led to
formation of an executive committee; the Gainsboro
Neighborhood Alliance held a special meeting at the Roanoke
Higher Education Center; and City staff continues to provide
information to the neighborhood.
Council Member Cutler inquired if any of the building designs
from the Cradle to Cradle Housing Design competition could be
used in the Gainsboro area; whereupon, Mr. Baratta advised
that the Blue Ridge Housing Development Corporation is
looking at some of the designs that are compatible with the
neighborhood and Blue Ridge has committed to build at least
one of the compatible Cradle to Cradle designs.
Dr. Cutler also inquired as to what was learned from the
Southeast by Design project that could be used in the
Gainsboro area; whereupon, Mr. Baratta advised that as a result
of appointment of a Southeast by Design Steering Committee, a
Gainsboro Steering Committee was appointed to promote and
provide information, to identify issues that might not be on
target, and to provide citizen oversight in order to keep the
project moving forward.
Council Member McDaniel inquired .about a time frame for
completion of the NRSA plan; whereupon, Mr; Baratta advised
that completion of the plan will involve a 12-18 month process.
There being no further discussion, the Mayor expressed appreciation to City
staff for an informative briefing.
At 11:08 a.m., the Mayor declared the Council meeting in recess, for a
meeting of the Audit Committee to be held in the Council's Conference Room,
Room 451, Noel C. Taylor Municipal Building.
At 12:15 p.m., the Council convened in Closed Session in Room 159, Noel C,
Taylor Municipal Building.
At 12:50 p.m., the Council meeting reconvened in Room 159, Noel C. Taylor
Municipal Building, with Mayor Harris presiding and all Members of the Council in
attendance.
¢:~kwb I \burokhalter~040505 2 3
COUNCIL: With respect to the Closed Session just concluded, Council
Member McDaniel moved that each Member of City Council certify to the best of
his or her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick
and Mayor Harris .....................................................
NAYS: None .................................................... 0.
AIRPORT-OATHS OF OFFICE-COMMITTEES: The Mayor advised that the four
year term of office of J. Granger Macfarlane as a member of the Roanoke Regional
Airport Commission expired on March 9, 200.5; whereupon, he opened the floor
for nominations.
Vice-Mayor Fitzpatrick placed in nomination the name of J. Granger
Macfarlane.
There being no further nominations, Mr. Macfarlane was reappointed as
member of the Roanoke Regional Airport Commission, for a term ending March 9,
2009, by the following vote:
FOR MR. MACFARLANE: Council Members Lea, McDaniel, Wishneff, Cutler,
Dowe, Fitzpatrick, and Mayor Harris ...................................... 7.
WATER RESOURCES: The Mayor called attention to the resignation of George
W. Logan as a Director of the Western Virginia Water Authority, effective at the
close of the May 19, 2005 meeting of the Western Virginia Water Authority;
whereupon, on behalf of the Council, he requested that the City Attorney prepare
the proper measure, to be considered at a future Council meeting, appointing
John B. Williamson, III, to fill the unexpired term of office ending March 1, 2008.
VIRGINIA MUNICIPAL LEAGUE-COMMITTEES: The Mayor advised of the
following City of Roanoke nominations to Virginia Municipal League Policy
Committees:
24
Environmental Quality - Council Member M. Rupert Cutler
General Laws - William M. Hackworth, City Attorney
Human Development and Education - Council Member Alfred T. Dowe, Jr.
Transportation - Vice-Mayor Beverly T. Fitzpatrick, Jr.
Finance -Jesse A. Hall, Director of Finance
ROANOKE ARTS COMMISSION:
Public Arts Plan:
The Mayor advised that the first Public Arts Forum was held on March 7,
2005 at The Jefferson Center and was welt attended by a diverse group of
individuals. He called upon Mark C. McConnell, Chair, Roanoke Arts Commission,
for an update on the Public Arts Plan.
Mr. McConnel advised that the City of Roanoke and the Roanoke Arts
Commission are collaborating to produce a new plan that will help organize the
community's efforts in public art; in 2002, Roanoke adopted a Percent-For-Art
program that designates one per cent of each capital improvement budget to
purchase art for placement in public spaces; the Roanoke Arts Commission has
been assigned' the responsibility to administer the Percent-For-Art program; and
the City and the Arts Commission, along with other community and cultural
groups, wish to take a proactive approach to public art, the goal of which is to
create a Comprehensive Public Art Plan that can become an essential ingredient
adding to the vitalization of Roanoke. He stated that Roanoke's new Public Art
Plan will decide what types of art should be purchased, identify where artworks
should be installed, and which themes are most appropriate to capture Roanoke's
"heart and soul"; and Roanoke's new public art program requires a cohesive plan,
policies and procedures to ensure that the community will enjoy the full benefits of
high-quality public art. He advised that the planning process is underway, with a
preliminary draft of the Public Art Plan scheduled for review by May 2005;
extensive public involvement has contributed to the planning and interested
citizens are invited to participate in the final public workshop to be held on
Monday May 2, 2005, at 5:30 p.m., at The Jefferson Center.
Mr. McConnell introduced Kathleen Lunsford, Member of the Arts
Commission; and Bettina Finley, representing TurnKey Meetings, Eloise Damorsch,
representing Regional Arts in Portland, Oregon, and Clark Worth, representing
Barney & Wirth, Inc., the principle team charged with the responsibility of
developing a Public Arts Plan for the City or Roanoke.
c:kckwb I \burckhaltcr~040~05 2~
Mr. McConnel advised that:
Two years ago, when Council funded the Percent for Arts
Program, the Roanoke Arts Commission was instructed to
develop a Public Arts Plan.
Plans from 20 different cities were studied, public arts
professionals were interviewed and it became apparent that the
task was larger than a volunteer committee could undertake;
therefore, a public arts planning consultant was engaged to
prepare a public input based study.
A public arts forum was held on March 7, 2005 at The Jefferson
Center which was attended by over 130 people from a diverse
background of varying ages, and interviews were conducted
with over 60 community leaders to solicit their vision for public
art in Roanoke.
An art survey was available on the Internet which has generated
70 responses to date.
Meetings have been held with business groups and
neighborhood organizations to solicit input and to distribute a
survey in order to generate as much information as possible
about how Roanokers view public art.
Meetings were held with representatives of the Purchasing
Department, Risk Management, and the Finance Department in
order to understand how the Public Arts Plan and procedures
will dovetail with existing City procedures and operations.
Issues to be addressed include the existing process, collection,
selection and placement of art, the purchase process, art
issuance liability, and ways to leverage the City's investment
and economic development in public art.
Results of the study will be presented to Council in 60 days and
will include a past history, goals and objectives of the public
arts process, a listing of art selections to date, guidelines for
future art acquisition, funding strategies, a master strategy and
peer cities analysis.
26
The second public input forum will be held on April 4, 2005 at
5:30 p.m., at The Jefferson Center, at which time participants
will vote electronically on questions that will be posed tothe
audience.
Mr. Wirth advised that the study will include a process of community
participation, the first Public Art Forum was well attended, the Public Forum
scheduled for April 4 will be the second of three public workshops that have been
scheduled, the theme for tonight's workshop is "Roll Up Your Sleeves" and is
intended to provide an opportunity for participants to see the components of a
Public Art Plan. He stated that tonight's meeting will also include a recap of the
first work session, various images will be flashed on a screen and participants will
be asked to vote their preferences on a scale of one to seven, and results of the
voting will be used to help shape the Public Arts Plan; questions will be projected
on the screen and participants will be asked to vote via electronic polling, and, in
addition, participants will be permitted to frame their own questions. He advised
that at the last pubic forum there was an outstanding response to the workshop
session which included a round table discussion led bya facilitator and a recorder
who took notes; the workshop theme will be repeated at tonight's work session
and central discussion will focus on "What Does It Take to Make Excellent Art for
Roanoke"; in approximately one month, a preliminary plan will be presented to
and reviewed by the community and based on community input, Roanoke's Public
Arts Plan will be produced.
The City Manager advised that the proof of public art is in not only the local
government's financial investment, but what becomes the attitude or philosophy of
the greater community. She stated that it would be hoped that the consultant's
report will address how to get ownership in public art, beyond the local
government percentage, to the private sector/broader community which is a
critical base. She advised that more construction is taking place in the community
by the private sector than by the public sector; and the notion that public art is
valued and appreciated should be instilled in the private sector and should be
incorporated into their building designs.
Dr. Cutler advised that two peripheries are closely tied to public art, i.e.:
architecture and landscaping. He encouraged good landscaping and good
architecture in the City's Public Arts Plan.
c:~ekwb 1 \bumkhalter\040505 27
When the Public Arts Plan study is completed, Dr. Cutler inquired as to what
community infrastructure will be put in place to tie in the neighborhoods, the arts
plan process, and the Roanoke Arts Commission, in order to make the plan
successful.
Mr. McConnell advised that the Roanoke Arts Commission is a dedicated
body of 15 persons with no real authority other than the assignment.to purchase
and install art. He stated that as criteria are formulated for a particular piece of
art, community representatives will be included in the process to solicit: and
coordinate the desires of the specific neighborhood and the Roanoke community
at large.
There being no further questions or comments by Council Members, the
Mayor expressed appreciation to Mr. McConnell for the presentation.
At ].:20 p.m., the Mayor left the meeting .and the Vice-Mayor presided over
the final briefing of the Council's work session.
POLICE DEPARTMENT:
Vice-Organized Crime Unit:
The City Manager advised of changes, improvements and enhancements in
law enforcement during the past eight to twelve months; therefore, it would be
appropriate for the Chief of Police to provide Council with an update on several
activities and programs, with the goal of highlighting certain areas that have been
emphasized during the past year.
Chief Joe Gaskins advised that:
The Geographic Policing Program has been successful, the
community is pleased with the program, the number of
complaints from various communities are down, police officers
strive to attend each community meeting and have attended
approximately 500 meetings during the past year which gives
the community an opportunity to know police officers and an
opportunity for police officers to know the community that they
serve.
28
Geographic policing decentralized School Resource Officers
(SRO) and the SRO now reports to the Lieutenant in the zone in
which the school is located.
The primary goal of geographic policing is to reduce the
number of calls for service throughout the community, allowing
police officers to have more time to spend with people in the
community and more time to solve problems.
Due to a number of home invasions (drug dealers breaking into
each other's homes and taking money and personal items), and
narcotics related murders, a Violent Crimes Task Force was
established, the purpose of which is to address long term
investigations and to concentrate on large criminal enterprise,
to identify those persons who meet the definition of "king pin",
and to identify all of the people who surround these people
through a link analysis.
The following is a breakdown of statistics on arrest and
seizures for 2003, 2004 and January and February 2005 which
demonstrates the success of the Organized Crime component
to the Vice Unit:
c:~ckwb 1 \burckhaltet~040505 29
2003 w/out 2004 w/Organized Jan. and Feb. of
Organized Crime Crime 2003 w/Organized
Crime
Investigations 588 , 664
Unit Assists 752 884 224
ntell gence Reports ?04 604 70
Search Warrants 140 120 22
~rUg Related 310 279 122
Charges
Morals Related 81 180 15 ~: 3.4
Charges :h~s weeken~
Other Unit Charges 18 i 160 19
Firearms 5ei~ed 67 66 5
Vehicles Seized 21 65 6
i (Before Asset
' Sharing/Court
Proceedinqs)
Money Forfeitures S 109,441:00 S 1,083,10S .00 S 161,985.00
(Before Asset
Sharing/Court
Proceedings)
Drug Seizures $755,026.00 $2,790,695.00 S324,432.00
(Street Value)
30
No drug-related murders have occurred since 2003.
Three domestic homicides have occurred in 2005; if a victim
contacted the City's Domestic Violence Specialist, they were
counseled and encouraged to place charges against the
perpetrator; staff developed a profile with Roanoke specific
data showing the risk factors which determine when and where
victims have been injured; a numerical system of rating risk
factors was compiled and when the number reaches a certain
level, an arrest is made; and victims who have reached a certain
level are advised that at this point, people in their particular
situations have been murdered, therefore, it is time to address
the issue.
A Criminal Intelligence and Technology Unit was created
through grant funding, equipped with three dimensional crime
scene mapping software that allows police officers to create a
crime scene in three dimension which is especially helpful in
court situations; Express Video Enhancement Software has been
purchased that allows film on cameras used in retail
establishments to be made either lighter or darker; GPS
Iocators, which are microphones that allow contact with police
officers at all times have .been purchased; the work of the
Records Division is current and police officers now enter data
directly into a computer from the police vehicle thereby
eliminating the need for duplication of data entry and
temporary employees, and police officers may now concentrate
on quality of work rather than quantity of work.
A new system is under investigation that will allow police
officers to pass photographs across the network system.
The City of Roanoke has been fortunate to receive the following
grant funds for police operations: records software - a
$:~30,000.00 grant through Homeland Defense Funds;
$320,000.00 for a mobile police station which, in an emergency
situation, can serve as a local command station; a tactical
response vehicle; additional tactical equipment such as vests,
helmets, etc., surveillance equipment, computer equipment,
and interoperability type radios; a $35,000.00 V-STOP grant
which was used to hire a Domestic Violence Specialist; a
$51,000.00 grant for bike patrols; a $28,000.00 Division of
Motor Vehicles Grant for DUI enforcement and speed detection
equipment; and $30,000.00 for bicycle patrol helmets and
$16,000.00 for vests.
c:~ckwb I \burckhalter~040505 31
During the latter part of 2004, the complement of police
officers was short by 39, however, to date the City of Roanoke
is three officers short, 21 police officers have been hired since
January, 19 recruits are presently enrolled in the Police
Academy, ten officers are enrolled in field training, and the City
can now be more selective by accepting better qualified
applicants.
Roanoke received funding for the Cadet Program in 2004, and
four cadets are currently on the streets performing non-
enforcement types of activities.
Various community service outreach programs are administered
by the Police Department; i.e.: Operation Blue Santa which
raised $28,000.00 and a truckload of toys; the False Alarm
Program saved the City 1,019 man hours, Guns and Hoses
Hockey Game raised $2,500.00 for the Muscular Dystrophy
Association, Crime Scene technicians met with persons in the
community to explain the department's capabilities as
resources to forensics; and the Police Academy graduated
approximately 300 persons,, with 33 graduates from the
Advanced Academy and the Senior Academy.
Morale has been an issue of discussion from time to time;.
however, morale should be evaluated in a different way; i.e.:
sick leave usage is down by 23 per cent, production is up, and
staff involvement in department operations has increased; the
Police Academy received first place award in the nation;
Roanoke won first place in the State for the 2000 IACP Vehicle
Theft Award; the "Chief's Challenger" which is a traffic safety,
education and training award received first place in the State
and third place in the nation; and Roanoke ranked first place in
the Special Olympics Photograph Contest.
The National Accreditation effort will begin on April 17 - 21,
200S.
The Eighth Annual Golf Tournament will be held on May 21,
2005, which has the potential to raise between $:~5,0OO.00 -
$25,000.00 for Special Olympics.
Staff is excited about the second phase of the police building
which will be a major accomplishment when all police
operations will be housed under the same root'.
Discussion:
Council Member Dowe advised that it has been brought to his
attention that there should be more concern about personal
safety at City Council meetings.
Council Member Lea inquired if there are additional measures
that could be taken to address domestic violence. Chief
Gaskins responded that any time there is an assault, or any
time an officer responds to a call of domestic violence and
there are visible signs that violence took place, the officer has
no other recourse but to make an arrest; the problem usually
occurs after the arrest when the individuals.who took out the ·
warrant have worked out their differences and the incident is
not pursued through the court system.
Council Member Lea inquired if medicine given out at the
methadone clinic on Hershberger Road is dispensed on site.
Chief Gaskins responded that he recently toured the facility,
methadone is dispensed in liquid form to the client in a cup
and the client is required to talk with the nurse prior to leaving
the premises to prove that the substance was swallowed. He
stated that if there is methadone on the streets of Roanoke, he
did not believe that it came from the methadone clinic on
Hershberger Road.
Council Member Cutler inquired if there are gangs in Roanoke.
Chief Gaskins advised that Roanoke has had one group that fits
the definition of "gang", with ages ranging from minors to
adults committing crimes. He stated that if the question is, are
there "gangs" in Roanoke, the answer would be yes, there are
groups that are striving to be gangs. He added that he did not
believe that Roanoke has the "gangs" that one would typically
worry about but nonetheless, several years ago a task force was
c Ackwb 1 \burckhal~efi04050$ ~
appointed including representatives of the Commonwealth's
Attorney's Office, Sheriff's Department and Police Department
which collected data on those persons who would loosely fit the
description - who they are, where they are, where the signs are,
and what kind of activities they are involved in, etc. He stated
that if the situation reaches the point where it is believed that
they are of "gang" status, the City of Roanoke will be ahead of
the game.
Council Member Dowe advised that information disseminated
by the Virginia Municipal League has been provided to the
Police Department. He stated that he was recently appointed by
the Governor to serve on the Criminal Justice Board at the State
level; therefore, Roanoke will be ahead of the curve in receiving
information as viewed by the State.
Vice-Mayor Fitzpatrick expressed appreciation to Chief Gaskins for briefing
the Council on the status of police operations. He commended the success of the
Geographic Policing Program in Roanoke's communities. He asked that Chief
Gaskins apprise his department of the Council's appreciation for the work they do
on a daily basis to protect the citizens of Roanoke.
At 1:55 p.m., the Council meeting was declared in recess to be reconvened
at 2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, April 4, 2005, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding.
PRESENT: Council Members Sherman P. Lea, Brenda L. McDaniel, Brian J.
Wishneff, M. Rupert Cutler, Alfred T. Dowe,Jr., Beverly T. Fitzpatrick,Jr., and Mayor
C. Nelson Harris ..................................................... 7.
ABSENT: None .................................................. O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk.
34
The invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-LEGISLATION: Council Member Cutler offered
the following resolution expressing appreciation to Senator John S. Edwards,
Delegate Onzlee Ware and Delegate William H. Fralin, Jr., for their leadership and
support during the 2005 Session of the Virginia General Assembly:
(#37001-040405) A RESOLUTION expressing appreciation toThe Honorable
John S. Edwards, Member, Senate of Virginia, the Honorable Onzlee Ware and the
Honorable William H. Fralin, Jr., Members, House of Delegates, for their leadership
and support during the 2005 session of the General Assembly.
(For full text of Resolution, see Resolution Book No. 69, Page 327.)
Council Member Cutler moved the adoption of Resolution No.
37001-040405. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
AYES: Council Members, Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick
and Mayor Harris ..................................................... 7.
NAYS: None ..................................................... 0.
Delegate Fralin advised that it has been a pleasure to represent the City of
Roanoke in the General Assembly and expressed appreciation for Council's
acknowledgement of his service.
Senator Edwards advised that the 2005 Session marked his tenth General
Assembly Session and it has been a rewarding experience to represent the City of
Roanoke. He stated that $3.13 million was allocated to cultural agencies by the
General Assembly this year, with the promise of more funds to come. He also
expressed appreciation to the Council for acknowledgement of his service.
c:\¢kwbl \burckhaher~040505 35
The Mayor advised that due to another commitment, Delegate Onzlee Ware
could not attend the Council meeting and the resolution would be forwarded to
him by the Clerk.
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: Council Member Cutler
offered the following resolution memorializing the late Emma Ruth Brooks, mother
of Assistant City Manager Rolanda Russell:
(#37002-040405) A RESOLUTION memorializing the late Emma Ruth Brooks,
mother of Assistant City Manager Rolanda Russell.
(For full text of Resolution, see Resolution Book No. 69, Page 328.)
Council Member Cutler moved the adoption of Resolution No.
37002-040405. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick
and Mayor Harris .................................................... 7.
NAYS: None ..................................................... 0.
The Mayor presented a ceremonial copy of the above referenced measure to
Ms. Russell and called for a moment of silence in memory of Ms. Brooks.
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: Vice-Mayor Fitzpatrick
offered the following resolution memorializing the late Roy Nelson Stroop, former
President of the Wildwood Civic League:
(#37004-040405) A RESOLUTION memorializing the late Roy Nelson Stroop.
(For full text of Resolution, see Resolution Book No. 69, Page 330.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37004-
040405. The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick
and Mayor Harris .................................................... 7.
NAYS: None ..................................................... 0.
36
The Mayor presented a ceremonial copy of the above referenced measure to
Mrs. Stroop and called for a moment of silence in memory of Mr. Stroop.
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Vice-Mayor offered the
following resolution congratulating the Roanoke Catholic High School boy's
basketball team for winning the Fifth Virginia Independent Schools Division II State
title game:
(#37005-040405) A RESOLUTION congratulating the Roanoke Catholic
Celtics Basketball team for its winning the Virginia Independent State, Division II,
Basketball Tournament.
(For full text of Resolution, see Resolution Book No. 69, Page 331.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No.
37005-040405. The motion was seconded by Council Member Dowe and adopted
by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff,'Cutler, Dowe, Fitzpatrick
and Mayor Harris .................................................... 7.
NAYS: None .......................... ~ .......................... 0.
The Mayor welcomed members of the basketball team and presented a
ceremonial copy of the above referenced measure to Coach Joe Gaither, with the
congratulations of the City of Roanoke.
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: On behalf of her son,
James N. Kincanon, Jr., who is currently serving in the United States Army stationed
in Afghanistan, Mrs. James N. Kincanon, Sr., wife of former Roanoke City. Attorney,
James N. Kincanon, Sr., presented a United States Flag that was flown at Camp
Cherry-Beasley Bagram Airbase in Afghanistan on January 31, 2005, in memory of
Mr. Kincanon, husband, father and City Attorney.
On behalf of the City of Roanoke, the Mayor expressed appreciation to the
Kincanon family.
c:~:kwb 1 ~burckhal~er~040505 37
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented a
proclamation to Nancy F. Canova, Chair, Fair Housing Board, declaring the month
of April 2005 as Fair Housing Month.
PROCLAMATIONS-COMMUNICATIONS DEPARTMENT: The Mayor presented a
proclamation to Roy Mentkow, Acting Director of the Department of Technology,
declaring the week of April 10 16, 2005 as National Public Safety
Telecommunicator's Week.
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presented a
proclamation to Laird R. Manlove, Chair, Roanoke Valley Crime Line, declaring the
month of April 2005 as Roanoke Valley Crime Line Month.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda., and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
February 7, 2005, recessed until Friday, February 18, 2005; and the regular
meeting held on Tuesday, February 22, 2005, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Council Member Cutler moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was seconded by
Council Member McDaniel and adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None ..................................................... O.
TAXES: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, April 18, 2005, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of the Scott Robertson
Memorial Fund, a non-profit organization, for tax exemption of certain real
property in the City of Roanoke, located at the easternmost 250 feet of Densmore
Road, N. W., was before the body.
Council Member Cut]er moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member McDaniel and adopted by
the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None ..................................................... O.
OATHS OF OFFICE-PARKS AND RECREATION-COMMll-fEES-PERSONNEL
DEPARTMENT-INDUSTRIES: The following report of qualification was before
Council:
Robert C. Jones and Sharon L. Stinnette as members of the
Parks and Recreation Advisory Board, for terms ending
March 31, 2008;
Stuart H. Rever¢omb as a Director of the Industrial
Development Authority, to fill the unexpired term of William L.
Bova, resigned, ending October 20, 2005; and
Stephen S. Willis as a member of the Personnel and
Employment Practices Commission, for a term ending June 30,
2007.
Council Member Cutler moved that the report of qualification be received
and filed. The motion was seconded by Council Member McDaniel and adopted by
the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None ..................................................... 0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
¢:~ckwb 1 \burekhal~er~040505 39
AIRPORT-BUDGET:Jacqueline L. Shuck, Executive Director, Roanoke Regional
Airport Commission, advised that in accordance with requirements of the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the
Roanoke Regional Airport Commission submits its fiscal year 2005-2006
Operating Budget for approval. She stated that the budget was adopted by the
Airport Commission at a. meeting on March 16, 2005, and includes a separate
listing of Capital Expenditures which are expected to exceed $100,000.00 in cost
and are intended to benefit five or more future periods.
It was further advised that no deficit is anticipated in either the Operating
Budget or for the listed Capital Expenditures; therefore, no additional
appropriations are requested or anticipated from the City of Roanoke or the
County of Roanoke; and formal approval of the Operating Budget and the Capital
Expenditure List by resolution of each of the participating political subdivisions is
requested.
Vice-Mayor Fitzpatrick offered the following resolution:
(#37003-040405) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2005-2006 proposed operating and capital budget, upon certain
terms and conditions.
(For full text of Resolution, see Resolution Book No. 69, Page 329.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No.
37003.-040405. The motion was seconded by Council Member Dowe. '
Council Member Cutler inquired as to the reason for the decline in airfield
revenues of $150,000.00; whereupon, Ms Shuck advised that Roanoke decreased
the landing fee to commercial air carriers by approximately 17 cents per one
thousand pounds.
There being no further questions or comments, Resolution No. 37003-
040405 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... O.
4O
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY EMPLOYEES-AFFIRMATIVE ACTION: The City Manager submitted a
communication advising that realities of the 21"century require organizations to
take full advantage of all resources in order to be successful; embracing improved
technology, partnering with other organizations and investing in new
infrastructure are but a few of the areas that successful organizations are
concentrating on; related to the "people" side of the equation, successful
organizations are embracing workplace diversity as an improvement area where a
competitive advantage can be achieved; and in Roanoke, diversity efforts are'
focused in two areas: increasing the diversityoftheworkforce and developing the
skills needed to work in a diverse environment.
It was further advised that efforts at increasing workforcediversity are based
on a broad and focused recruitment program; the City continues to develop
relationships and partnerships between City staff, EEO/civil rights organizations,
colleges/universities, sororities, fraternities and other groups interested in
diversity, and progress has been made in this area; during 2004, minorities were
· hired in two key positions, the Director of Management and Budget and the
Manager of Purchasing; and the City was also successful in recruiting and
employing a person of color as Civil Engineer I.
It was explained that in the area of developing "diversity capacity", the firm
ofJ. O. Rogers & Associates (JOR) was hired to conduct an assessment of the City's
current diversity efforts, with the intent of recommending "next steps" for
consideration.; while the study is not yet complete, certain initial observations were
made by the consultant: the City of Roanoke has already shown commitment to
diversity, with visible signs of diversity existing at senior levels within the
organization and ongoing training exists for all employees that introduces the core
diversity concepts and opens the door for conversations about diversity; JOR has
also observed that while diversity training and employing a more diverse workfor~:e
are important, City staff needs to increase its focus on modeling appropriate
diversity behavior; by improving the ability of employees to recognize and model
diversity sensitive behavior in every situation, whether it is with a citizen or a
fellow employee, the result will be improved service; and the City looks forward to
the completion of JOR's report and subsequent recommendations.
c:~ekwb 1 \burckhalter~040505 4 ]
It was noted that the Employee Development Program (EDP), which was
implemented in 2001, continues to offer the most promise to help existing
employees improve their skills and to advance within the organization; the
program incorporates skill assessment, education planning and career counseling;
supporting events have included informational presentations made by Averett
University and Ferrum College to increase awareness of accelerated adult degree
programs for nontraditional students; individualized support continues to be
offered to EDP participants and candidates; duri.ng 2004, the EDP increased
participation from 93 to 109; of the 109 participants, 55 per cent were female and
41 per cent were people of color, compared to 58 per cent and 42 per cent,
respectively, last year; and currently, 18 participants are enrolled in formal
education programs, two participants have received undergraduate degrees,, and
11 3articipants have obtained new positions within the organization~
The City Manager advised that the next step is:
In order to improve the City's ability to recruit more women and
people of color, particularly in public safety positions, the City
must continue to refine its efforts through innovative
recruitment as well as tapping different venues.
In conclusion, the City Manager stated that the City's diversity strategy is
sound and headed in the right direction toward increasing diversity capacity; the
City's efforts in hiring more people of color has not been as successful as hoped,
yet this is a long term commitment that requires constant attention; and the City
will continue to provide the necessary attention to make Roanoke a truly high
quality diverse employer.
Mr. Daniel Hale, 4425 Oleva Street, N.W., advised that Council and the City
Manager are to be commended for engaging the firm of J. O. Rogers and
Associates to assess the City's current Affirmative Action efforts, which
demonstrates good leadership on the part of the City and a willingness to continue
innovative affirmative action and the hiring of a diverse workforce. He called.
attention to the City's efforts to recruit qualified minorities and commended the
City's Human Resources Department which initiated a change in the recruitment
process; and the local branch of the NAACP is proud to work in partnership with
the City on the Fifth Annual Recruitment Day, which will be held on Thursday,
May 12, 2005, from 4:00 p.m. to 7:00 p.m. He called attention to continuing
concerns regarding the number of minorities in public safety departments; i.e,:
Police, Fire and Sheriff's Department and he has the assurance of the Chief of
Police that his department is working on a way to increase the number of
minorities in the Police Department, he plans to meet with the Fire Chief later in
the year, and he commended recruitment efforts by the Sheriff. He stated that he
was encouraged by the hiring of minorities in the positions of Director of
Management and Budget and the Manager of Purchasing which represents
42
significant appointments of minorities to key upper level management positions.
He expressed appreciation to Council and to the City Manager for their leadership.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-YOUTH-JUVENILE CORRECTIONAL FACILITIES: The City
Manager submitted a communication advising that the Department of Criminal
Justice Services notified the City of Roanoke and Roanoke County of an allocation
of funds under the Juvenile Accountability Block Grant Program 0ABG); an
allocation of $40,581.00 in Federal funds was awarded jointly to the two .
jurisdictions; and a joint local match of $4,509.00 is required, for atotal program
budget of $45,090.00.
It was further advised that the allocation formula provides $28,339.00
Federal, a $3,149.00 match for Roanoke, and a $12,242.00 Federal and $1,360.00
match for Roanoke County; staff from the jurisdictions have developed program
proposals for use of funds; Roanoke County will provide a substance abuse
intervention education program through the schools; the City of Roanoke, in
collaboration with the Boys and Girls Club and Total Action Against Poverty (TAP),
will provide services to students suspended or otherwise absent from school
during the day; and TAP-Project Recovery will help adjudicated youth avoid the
negative risks and unproductive lifestyles that often correlate with dropping out of
school.
It was explained that funding for the City's match of $3,149.00 is included
in Account No. 001-630-1270-2010, Human Services Support; and the City of
Roanoke will serve as fiscal agent for the funds.
The City Manager recommended that Council take the following actions:
Authorize the City Manager to accept the $40,581.00 JABG grant
allocated to Roanoke for $28,339.00 and Roanoke County for
$12,242.00 and to execute the agreement from the Department of
Criminal Justice Services for such funds; and
Appropriate $45,090.00 and increase the corresponding revenue
estimates of $40,581.00 in Federal funds and $1,360.00 in County
match funds in accounts to be established by the Director of Finance
in the Grant Fund and transfer $3,149.00 from Human Services
Support, Account No. 00.1-630-1270-2010, to the Grant Fund
account.
c:~ckwb 1 \burekhalter~J40505 43
Council Member Dowe offered the following budget ordinance:
(#37006-040405) AN ORDINANCE to appropriate funding from the Juvenile
Accountability Block Grant Program and local match for juvenile education
programs, amending and reordaining certain sections of the 2004-2005 General
and Grant Funds Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 332.)
Council Member Dowe moved the adoption of Ordinance No.
37006-040405. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... 0.
Vice-Mayor Fitzpatrick offered the following resolution:
'(#37007-040405) A RESOLUTION authorizing acceptance of a Juvenile
Accountability Block Grant from the Virginia Department of Criminal Justice
Services on behalf of the City, authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant and applicable
laws, regulations, and requirements pertaining thereto.
(For full text of Ordinance, see Ordinance Book No. 69, Page 333.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37007-
040405. The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris .................................................. ---7.
NAYS: None .................................................. --0.
44
BUDGET-CITY PROPERTY-FLOOD REDUCTION/CONTROL: The City Manager
submitted a communication advising that a local emergency was declared in the
City of Roanoke on September 28, 2004, as a result of flooding; an evaluation of
damages to City property was completed by Risk Management and other operating
departments; an assessment of damages was also completed as required for the
purposes of flood insurance recoveries; insurance proceeds have been received
both in the form of advances and settlements; the final insurance settlement is
pending completion and subsequent insurance proceeds will need to be
appropriated at a later date.
It was further advised that funding in the amount of $192,071.00 has been
received and needs to be appropriated to cover incurred expenses.
The City Manager recommended that Council establish a revenue estimate of
$67,271.00 in the Capital Projects Fund; and appropriate $67,271.00 to the
following expenditure account:
Department
Account
Dollar Amount
Facilities Management (BCAP) 008-440-9854-9003
'$ 67,271.00
Establish a revenue estimate of $82,800.00 in the General Fund and
$42,000.00 in the Civic Facilities Fund; and appropriate $124,800.00 to the
following expenditure accounts:
Department Account
Facilities Management 001-440-4330-2300
Parks O01-620-4340-2300
Transportation - Street Maint. 001-530-4110-2300
Civic Facilities 005-550-7410-2300
Dollar Arnount
$ 44,000.00
$ 30,000.00
$ 8,8O0.00
$ 42,000.00
Council Member Dowe offered the following budget ordinance:
(#37008-040405) AN ORDINANCE to appropriate flood insurance proceeds
to various departments, amending and reordainin9 certain sections of the 2004-
2005 General, Civic Facilities and Capital Projects Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
c:~ckwb 1 \burckhaltcr\040505 45
(For full text of C)rdinance, see Ordinance Book No. 69, Page 333.)
Council Member Dowe moved the adoption of Ordinance No. 37008-
040405. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, FitzPatriCk,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... O.
STATE HIGHWAYS-STREETS AND ALLEYS: The City Manager submitted a
communication advising that Section 33.1 - 41.1, Code of Virginia (1950), as
amended, establishes eligi, bility criteria of localities for receiving funds from the
Virginia Department of Transportation (VDOT) for street maintenance; the Code
section specifies two functional classifications of roadways (Principal/Minor
Arterials and Collector/Locals) and establishes a base payment rate per lane mile
for each classification of roadway; and rates are adjusted annually by VDOT based
upon a statewide maintenance index of unit costs for labor, equipment and
materials used by VDOT on roads and bridges.
It was further advised that the City submits alist of streets, either added to
or deleted from the City system, to VDOT once a year; upon approval of the list,
VDOT adjusts the annual reimbursement received by the City for street
maintenance activities; and eligible expenditures include costs for maintenance
of streets,, sidewalks, curb and gutter, traffic signals, bridges, signs and
pavement markings.
It was explained that to streamline this recurring process, a single
resolution may be used to authorize the City Manager to make submissions as
required for all future years; the resolution would be attached to the appropriate
forms at the time of each submission; and a Council update will be provided at
each submission to VDC)T.
The City Manager recommended that Council adopt a resolution
authorizing the City Manager to submit required forms to VDOT through which
streets are added to or deleted from the City's street system used to determine
State Maintenance Payment eligibility.
46
Council Member Cutler offered the following resolution:
(#37009-040405) A RESOLUTION authorizing the City Manager to submit
on an annual basis a street inventory for State maintenance payment eligibility to
the Virginia Department of Transportation (VDOT), upon forms prescribed by
VDOT, for approval by the Commonwealth Transportation Board, in order to
ensure the city's eligibility for State maintenance funds.
(For full text of Resolution, see Resolution Book No. 69, Page 334.)
Council Member Cutler moved the adoption of Resolution 37009-04040S.
The motion was seconded by Council Member McDaniel and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None ....... ~ ............................................ 0.'
SEWERS AND STORM DRAINS: The City Manager submitted a communication
advising that the Southern Hills Neighborhood Plan identifies storm drain and
street improvements needed along Southern Hills Drive; and design of the project
is now sufficiently complete to identify property rights that will be needed for
construction of the project.
The City Manager recommended that she be authorized to acquire the
necessary property rights, following a satisfactory environmental site inspection by
negotiation or eminent domain, which may include fee simple, permanent
easements, temporary construction easements, rights-of-way; licenses or permits;
etc.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37010-040405) AN ORDINANCE providing for the acquisition of property
rights needed by' the City for certain street and drainage improvements in
connection with the Southern Hills Drive-Street and Drainage Improvements
Project; authorizing the City Manger to fix a certain limit on the consideration to
be offered by the City; providing for the City's acquisition of such property rights
by condemnation, under certain circumstances; authorizing the city to make
motion for the award of a right of entry on any of the parcels for the purpose of
commencing the project; and dispensing with the second reading of this ordinance
by title.
c:~ckwb I \burckhalter~l)40505 47
(For full text of Ordinance, see Ordinance Book No. 69, Page 335.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No.
37010-040405. The motion was seconded by Council Member McDaniel and
adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... O.
LEASES-ECONOMIC DEVELOPMENT: The City Manager submitted a
communication advising that the City of Roanoke currently leases 3,444.50
rentable square feet of space at 111 Franklin Road, Suite 200, for the Economic
Development Department; the original lease was for a five year period beginning
May 25, 2000 through May 31, 2005, at a rental rate of $16.75 per square foot,
with a three per cent annual increase; and Resolution No. 34717-032000 approved
the lease dated March 20, 2000. ·
Itwas further advised that an extension of the current lease agreement for
an additional five-year period has been requested, beginning June 1, 2005
through May 31, 2010; extension of the lease will be substantially similar tothe
original agreement; the proposed agreement establishes a rate of $16.00 per
rentable square foot of space, with an increase of 1.55 per cent each year
thereafter; and annual rental, which will be paid in monthly installments, is as
follows:
June 1, 2005 - May 31, 2006 $55,112.00 $4,592.66 per month
June 1, 2006 - May 31, 2007 $55,973.12 $4,664.42 per month
June 1, 2007 - May 31, 2008 $56,834.25 $4,736.18 per month
June 1, 2008- May 31, 2009 $57,695.37 .$4,807.94 per month
June 1, 2009-May31,2010 $58,S56.50 $4,879.70 per month
The City Manager recommended that she be authorized to execute the first.
amendment to the lease agreement with Crown Roanoke, LLC, a Virginia Limited
Liability Company, for 111 Franklin Road, Suite 200, for a period of five years,
beginning June 1, 2005 and expiring May 31, 2010, subject to approval.of all
documents as to form by the City Attorney.
48
Council Member Dowe offered the following ordinance:
"AN ORDINANCE authorizing the proper City officials to extend the lease
agreement between the City and Crown Roanoke, LLC, for lease of office space
within the Franklin Plaza Building, located at 111 Franklin Road, for the
Department of Economic Development, for a period of five years, upon certain
terms and conditions; and dispensing with the second reading by title of this
ordinance."
Council Member Dowe moved adoption of the ordinance. The motion was
seconded by Vice-Mayor Fitzpatrick.
Council Member Wishneff advised, that the Economic' Development
Department should be housed at a location in proximitytothe Municipal Building;
He stated that the new Director of Economic Development, who may or may not
be familiar with the Roanoke area, will be at a disadvantage if his or her office is
not located near other City offices; and the Director of Economic Development
should be a part of the City Manager's Office due to the level of importance of the
position and the need to coordinate activities with the Planning Department,
Finance Department and the City Attorney's Office.
Vice-Mayor Fitzpatrick. spoke to the benefits of locating all economic
development organizations in the Roanoke Valley inone place, and the preferred
location would be close in proximity to the Roanoke Valley Regional Partnership.
· He. stated that economic development is not tied in with Planning Department
activities as closely as in past years, therefore, he was comfortable with the
present arrangement; however, the issue should be monitored over the next five
years of the proposed lease and adjustments can be made if necessary.
Council Member Wishneff moved that the above referenced ordinance be
amended to provide for a three year lease extension in lieu of five years. The
motion was seconded by Council Member McDaniel.
Upon question, the City Manager advised that if the amendment to the
ordinance passes, it will be necessary to renegotiate the lease with Crown
Roanoke, LLC, inasmuch as rental rates were predicated on a five year lease;
whereupon, she suggested that Council table the ordinance to allow time for
renegotiation.
c:~ckwb 1 ~bumkhalter~040$05 49
In clarification of the present location of the Office of Economic
Development, the City Manager advised that approximately five years ago, a
decision was made to move the 'Department of Economic Development out of the
Municipal Building because the physical condition of office space did not present a
positive image; the current site was selected because of its immediate proximity to
the Roanoke Regional Economic Development Partnership and has served the City
well over the past five years. She stated that she has encouraged her counterparts
in other jurisdictions to also locate a portion, if not all, of their economic
development offices in the same building due to the benefits of working together.
She added that if Roanoke were a City or a downtown that was scattered for some
distance, she would be more concerned about the location, but given the
walkability of the downtown area, and the fact that the distance is relatively short
between the Municipal Building and the Franklin Road location and with the useof
e-mail and telephone communication there is. a great deal of interaction between
Economic Development staff and other City staff. She stated that at the time of
relocation of the Economic Development Department five years ago, if there had
been space immediately adjacent to the Municipal Building, the office would have
been located at that site; however, it is more critical that the City present a positive
image of economic development than where the office is physically located; City
staff continues to be concerned about identifying space within the Municipal
Building complex as soon as possible for administrative activities such as the
Roanoke Redevelopment and Housing Authority which is currently located even
farther away from the downtown area; and there is a higher value for those kinds
of activities to locate in the Municipal Building before the Economic Development
Department would, be brought in.
Following further discussion, the amendment to the ordinance to provide for
a three year lease in lieu of a five year lease was adopted, Council Members
McDaniel, Dowe and Vice-Mayor Fitzpatrick voted no.
Vice-Mayor Fitzpatrick moved that the ordinance be tabled pending
renegotiation of a three year lease by the City Manager. The motion was seconded
by Council Member Dowe and unanimously adopted.
BUDGET-FIRE DEPARTMENT: The City Manager submitted a communication
advising that during Council presentations on January 3, 2005 and February 7, ·
2005, the Fire-EMS administration requested minimum additional resources of
$489,740.00 for the proposed Fire Station/Fire Administration Building to be
located at 704 Franklin Road, S. W.; prior to the request, approximately
$865,000.00 of cuts were made to the design in an effort to bring the project
within budget; additional funding is necessary due to unanticipated site issues,
site impacts to the proposed building design and for Council requested upgrades
to the design; and additional funds will bring available funds in line with the
consultants' estimated base bid costs.
5O
The City Manager recommended that Council proceed with the Fire
Station/Fire Administration Building project as currently designed; and the Citywill
be able to meet the increased funding requirements of $489,740.00 by borrowing
from the Roanoke River Flood Reduction Project account and repaying from excess
EMS Fee Revenues over three years. She further recommended transfer of
$489,740.00 to Account No. 008-530-9678-9003, Fire/EMS Facility Improvement
Program, said funds to be reimbursed to the Roanoke River Flood Reduction
account.
Vice-Mayor Fitzpatrick offered the following budget ordinance:
(#37011-040405) AN ORDINANCE to a.ppropriate funding for the Fire/EMS
Facility Improvement Program, amending and reordaining certain sections ofthe
2004-2005 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 69, Page 337.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 370:~:~-
040405..The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... 0.
EASEMENTS-CITY PROPERTY-HIGHER EDUCATION CENTER: The City
Manager submitted a communication advising that the Roanoke Higher Education
Authority has requested a temporary construction easement on City-owned
property identified as Official Tax No. 2013001 to support construction of the
Culinary Institute, said easement to expire no later than June 30, 2006; and the
Roanoke Higher Education Authority shall require its contractors to indemnify and
hold harmless the City from any liability in connection with the easement, and
provide proof of insurance acceptable to the City's Risk Manager.
The City Manager recommended that she be authorized to execute
appropriate documents granting the easement as above described to the Roanoke
Higher Education Authority, to be approved as to form by the City Attorney; and
since the easement is granted to a governmental agency, a public hearing is not
required.
c:~ckwb 1 \burckhalto6040505 5 1
Council Member Dowe offered the following ordinance:
(#37012-040405) AN ORDINANCE authorizing the execution of a deed of
easement granting to the Roanoke Higher Education Authority a temporary
construction easement across City property to be used as a construction staging
and storage area and for the placement of an office trailer; upon certain terms and
conditions; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 69, Page 338.)
Council Member Dowe moved the adoption of Ordinance No.
37012-040405. The motion was seconded by Council Member Cutler and adopted
bythe following vote:
AYES: Council Members Lea, McDaniel, Cutler, Dowe, Fitzpatrick, and Mayor
Harris .............................................................. 6.
NAYS: None .................................................... 0.
(Council Member Wishneff abstained from voting and read the following statement
for the record.)
"STATEMENT OF CONFLICT OF INTEREST
I, Brian J. Wishneff, state that I have a personal interest in the
Roanoke Higher Education Center's Culinary Arts School
Project. Therefore, pursuant to Virginia Code Section
2.2~3112(A)(2), I must refrain from participation in this matter.
I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting, and be retained
for five years, as required by Section 2.2-3115, Code of
Virginia.
Witness the following signature made this 4'h day of April 2005.
(Seal)
S/BrianJ. Wishneff"
SCHOOLS: The Mayor advised that on June 30, 2005, the three year terms of
office of William H. Lindsey and Robert J. Sparrow as Trustees of the Roanoke City
School Board will expire; and on Monday, March 21, 2005, Council unanimously
voted to interview William H. Lindsey and David B. Carson for the position. He
stated that Council will hold a public hearing on Monday, April 18, 2005, at 7:00
p.m., or as soon thereafter as the matter may be heard in the City Council
Chamber, to receive the views of citizens.
The Mayor called upon Mr. Lindsey for remarks.
Mr. Lindseyexpressed appreciation for the three years that he has served as
a Trustee of the Roanoke City School Board, which has been a learning experience.
He stated that the School Board has achieved many things, but still has a lot of
work to do; and he applied for reappointment because he would like to be a part of
the School Board's work for the next three years as the Board works with a new
Superintendent of Schools and the challenges that lie ahead.
Council Member Wishneff expressed appreciation to Mr. Lindsey for his
previous service and asked the following question:
What are your ideas with regard to returning Patrick Henry High
School to the Blue Ridge District which would help to return a degree
of rivalry between William Fleming and Patrick Henry High Schools?
Mr. Lindsey responded that he attended a recent presentation by the Virginia
High School League, which is the governing body that determines school districts,
and although it would be nice to have intra valley rivalry among the two high
schools, certain Roanoke County schools and the City of Salem, the size of the
school determines the distinct in which they are placed; and the Virginia High
School League takes the position that it does the best it can insofar as organizing
schools according to size and travel distance to games. In order to achieve the
level of sports competition referred to by Mr. Wishneff, he stated that it would be
necessary to change the size of Roanoke's high schools.
Mr. Wishneff inquired if consideration has been given to changing the size of
Roanoke's high schools.
c:~ckwb 1 \burckhalter~040505 53
Mr. Lindsey replied that Patrick Henry High School has approximately 1700
students and William Fleming has approximately ].300 students; in the course of
reaching a decision to build a new Patrick Henry High School and a new William
Fleming High School, the School Board considered smaller high schools, as well as
more high schools of a smaller size; and the decision was not made solely on the
basis of athletics, but upon tradition and academic considerations. He added that
the issue continues to be considered, and numerous athletic issues need to be
addressed, some of which have been mandated by the State.
Council Member Cutler expressed appreciation to Mr. Lindsey for his prior
service on the School Board and asked the following question:
What would you do differently if elected to a second term on the
School Board?
Mr. Lindsey responded that he would like to see the completion of Patrick
Henry High School and the beginning of the building process for William Fleming
which will enable William Fleming High School to serve as a model school, both in
physical plant and energy usage. He stated that he would like to be involved with
continuing to build relationships with civic and business organizations; the School
Board is beginning to reach out and to rely on the business community more than
it has in the past for help with fund raising, an adjunct faculty, and opportunities
for students to intern and get a job; and relationships have been established with
the Boys and Girls Club and Total Action Against Poverty and he would like to be a
part of those continuing and valuable relationships.
In response to the question of what he would do differently if reappointed to
another term on the School Board, he advised that he would like to spend more
time visiting Roanoke's schools during the school day to converse with principals,
students, and teachers.
Council Member Lea expressed appreciation to Mr. Lindsey for his prior
service and asked the following question:
How would you work with other School Board members to ensure that
the 13 schools that have not met the Standards of Learning will do so
by 2007?
54
Mr. Lindsey advised that the School Board is depending on the new
Superintendent to provide leadership to principals and teachers to help the
remaining schools become accredited. He stated that the School Board works
together as a team with more strength than at times in the past; a number of
efforts have been made by the School administration which is currently in a period
of transition; efforts will be focused on those schools that need to be accredited;
there is a need to focus on and place greater resources in preschool initiatives so
that by the time a child reaches the third grade, he or she can read, do math and
pass third grade Standards of Learning, and, in all likelihood, if the child can pass
the third grade SOL, he or she can pass fifth grade Standards Of Learning. He
further stated that the number of preschool students was doubled this year by
using Virginia Heights Baptist Church as a location for classes; and the City
· participates in a program in conjunction with TAP to bring school dropouts back
into the school system, which is a segment of the student population that skews
the numbers insofar as achievement, graduation rates and SOL achievements are
concerned. In summary, he advised that by working with all components of the
school population it will be possible to get the remaining schools accredited.
· Vice-Mayor Fitzpatrick expressed appreciation to Mr. Lindsey for his service
and asked the following questions:
Many times it appears that the school system is teaching to the
Standards of Learning, rather than teaching the children. He quoted
the following sentence from Mr. Lindsey's application: "We have to
incorporate standardized measurements of achievement, butwe must
reach beyond those benchmarks to provide real educational
enrichment challenges to our students and for our teachers." Please
elaborate on how you would achieve your goal?
Mr. Lindsey advised that along with more funds, the teaching element is
critical. Due to lack of funds, he stated that the School Board has not been in a
position to offer a variety of enrichment opportunities for teachers beyond in-
service training, such as attending conferences, specialized teaching opportunit, ies,
and sabbaticals, etc. He advised that Roanoke City Schools has historically been a
good place for capable students who want an academic challenge, .but it is
necessary to work harder to address the needs of the other element of students;
and the School system currently offers numerous services to students, i.e.: the
provision of transportation to and from school, provision of breakfast and lunch,
and various after school programs. He called attention to many opportunities that
he would like for the school system to take advantage of, but whenever classroom
performance is discussed, it comes down to the quality of teachers because only
with top quality teachers will the classroom be successful; and it is anticipated that
the new Superintendent will bring initiatives and leadership in programs that will
be designed to help teachers teach and perform their responsibilities.
c:~ckwb I \bu~ckhalt¢~040505 ~
Council Member Dowe expressed appreciation to Mr. Lindsey for his service
on the School Board and asked the following question:
What are your thoughts' with regard to school uniforms and will school
uniforms add to the learning environment?
Mr. Lindsey advisedthat the following question must be answered: What do
we want the classroom to look like? He called attention to the need to be cautious
insofar as what the school system is striving to accomplish with school uniforms;
school uniforms have been successful at Noel C. Taylor Academy, however, one of
the motivations for students to comply is the observance of casual Friday each
week. If the goal is to have a disciplined and orderly classroom environment, he
stated that it will be necessary to focus on what students wear; if the goal is to
provide an equalized environment for students, the Assistant City Attorney has
provided information from other school districts; there are certain school
environments where it might be helpful to enforce a uniform code on a trial basis;
and it may be possible to focus on one school where parents, teachers and the
Parent Teacher Association are willing to buy in on an experimental basis.
Council Member Cutler asked the following additional question:
It is my impression that the approach of Roanoke City Schools to
career and technical education .and advanced science education is
unnecessarily fragmented, with each high school offering a kind of
career and technical track that seems to greatly separate those
students from the rest of the student body that is on more of an
academic track. Do you see awayto give higher status to career and
technical education faculty and students?
Mr. Lindsey responded that currently a student can complete the vocational
technical education program and graduate from high school with a certified
diploma and the ability to go on to college if they choose to do so, so as not to
discriminate against the student with a specialized diploma. By the same token,
he stated that students are required to complete a certain core curriculum in order
to pass the Standards of Learning, or to receive a certified diploma based upon
objective standards. In this day and time, he explained that employers want young
people who are ready to go to work, a number of young people upon graduation
make the decision to go directly into the work place after having taken common
classes and participating in the VoTech program by working part of the day, just as-
Governor's School students attend the Governor's School for a part of the day. He
added that when the new high schools are constructed, perceptions will most likely
change.
Mayor Harris called attention to previous discussions with the
Superintendent of Schools and the Chair of the School Board with regard to
merging certain City/School administrative functions for greater efficiencies; and
following the arrival of the new Superintendent of Schools, it is anticipated that a
report will be presented to the Council and the School Board within 12 - 18
'months.
In closing, Mr. Lindsey expressed appreciation to the City Manager for her
support of Roanoke's School system.
The Mayor called upon David B. Carson, the second and last applicant to be
interviewed, for remarks.
Mr. Carson advised that after hearing the questions asked of Mr. Lindseyand
his responses, he is aware of how much he needs to learn if appointed to the
School Board. He stated that he has no particular expertise in education; by way of
background, he attended public schools in the State of California where his
parents felt strongly that it was important to not only become educated, but to
attend neighborhood schools, and he has three children currently enrolled in the
Roanoke City Public School system. He further stated that he is afirm believer that
public service is an obligation and service on the School Board would enable him to
give something back to the community in which he has chosen to live and' raise his
family. If appointed to the School Board, he advised that he would come with no
established agenda, but with a keen interest in not only the educational
component, but the athletic component, as well as other extra curricular activities.
He added that his philosophy of education is: "Education is the art of either
learning how to learn, or learning how to think," and the education system should
teach students how to gather and analyze information in order to reach a solution
or direction.
Council Member Cutler expressed appreciation to Mr. Carson for offering his
service to the City and asked the following question:
How would you define or describe the relationship between the School
Board and the Superintendent of Schools, and the relationship
between the School Board and City Council?
c:~ckwb I \burckhalter~04050~ ~ 7
Mr. Carson advised that from his research, there appears to be an excellent
relationship between the Council and the School Board; there is a certain amount
of financing that any city or township, etc., is required to contribute toward a local
school system, for many years, the City of Roanoke has exceeded that amount, and
the Council should be commended for its action which is an investment in
Roanoke's future. He stated that although the School Board is appointed by the
Council, the Board is independent of the Council and should remain so, but the
lines of communication between the Council and the School Board should be open
and respectful of each other. With regard to the relationship between the School
Board and the Superintendent of Schools, he added that a School Board member
should provide support and guidance in every way and should be held accountable
for the job they were appointed to do, and if a School Board member and/or the
Superintendent of Schools does not do their respective jobs they should be
replaced.
Council Member Dowe expressed appreciation to Mr. Carson for offering his
service to the City and asked the following question:
What expertise would you bring to the position of School Trustee?
Mr. Carson advised that he is an attorney by profession; his law firm has
defended School Boards in the past, as well as the Roanoke City School Board, and
he has been advised that it would not be a Conflict of Interest for him to Serve on
Roanoke's School Board. In addition to his legal background, he stated that he
would bring a passion for learning and a desire to pass on to Roanoke's children
the kind of learning experiences that he enjoyed as a student in a public school
system in another state.
Vice-Mayor Fitzpatrick expressed appreciation to Mr. Carson for offering his
service to the City and asked the following question:
What are your thoughts with regard to motivating young people?
Mr. Carson advised that everyone has a passion for something, whether it be
athletics, or art, or entertainment, etc., which requires a certain amount of
guidance, either in or out of the classroom, and the necessary resources for the
student to build on their individual passion(s), and he would bring that level of
understanding to the School Board.
Council Member Lea expressed appreciation toMr. Carson for offering his
service as a member of the School Board and asked the following question:
What are your thoughts or ideas with regard to improving middle
school athletics in the Roanoke City Schools?
Mr. Carson advised that he was not familiar with middle school athletics in
Roanoke, but having participated in athletic programs throughout his school
career, he would be willing to ask questions and pursue ideas, and middle school
athletics would provide another opportunity for students to develop their
individual passion(s).
Ms. McDaniel expressed appreciation to Mr. Carson for offering his service
to the School Board and asked the following question:
What can be done to generate more parental involvement in the
Schools?
Mr. Carson advised that parents need to be educated on the importance of
their involvement in their child's education and they must understand that parental
involvement is more than just getting their child up in the morning and off to
school, but involves attending school conferences, helping with homework
assignments, etc.
Council Member Wishneff expressed appreciation to Mr. Carson for offering
his service as a member of the School Board and asked the following question:
Would you be willing to consider the re-establishment of
neighborhood schools?
Mr. Carson answered in the affirmative and spoke to the advantages of
attending school with children from the same neighborhood, which is just as true
today as it was when he attended school in another state.
On behalf of the Council, the Mayor expressed appreciation to Mr. Lindsey
and Mr. Carson for their interest in the City of Roanoke and its school system.
c:\¢kwb I \burekhalter~040505 59
CITY ATTORNEY:
HOUSING/AUTHORITY-VALLEY VIEW MALL: The City Attorney submitted a
written report advising that the City of Roanoke will sponsor a Fair Housing Expo
at Valley View Mall on April :~6, 2005; the new owners of Valley View Mall, CBL &
Associates Management, Inc., require that the City execute an agreement in which
the City will indemnify and hold harmless CBL, and defend CBL, in the event of
injury or damage during the City's use of the premises; and only Council can waive
the City's sovereign immunity and agree.to such provision.
Council Member Cutler offered the following resolution:
(#37013-040405) A'RESOLUTION authorizing the waiver of the City's
sovereign immunity in connection with the City's use of Valley View Mall for a Fair
Housing Expo, and authorizing execution of an agreement with Valley View Mall,
LLC, through its agent, CBL Associates Management, Inc., in connection with such
use of Valley View Mall.
(For full text of Resolution, see Resolution Book No. 69, Page 339.)
Council Member Cutler moved the adoption of. Resolution No.
37013-040405. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick,
and Mayor Harris ..................................................... 7.
NAYS: None .................................................... O.
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the City of Roanoke for the month of February 2005.
(For full text, see financial report on file in the City Clerk's Office.)
There being no questions or comments, without objection by Council, the
Mayor advised that the Financial Report for the month of February would be
received and filed.
6O
REPORTS OF COMMI-I-rEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF couNcIL:
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Council Member Dowe
congratulated the Delta Sigma Theta Sorority on the successful Jabberwock
production which was held on Saturday, April 2, 2005, at The Jefferson Center.
STATE HIGHWAYS-CITY COUNCIL: Council Member Cutler advised that the
Virginia Department of Transportation has tentatively allocated $85,000.00 toward
restoration of the fire damaged Virginian Passenger Railway Station, which amount
is in addition to $250,000.00 in Federal funds that Congressman Bob Goodlatte
was instrumental in acquiring for the project.
STATE HIGHWAYS-CITY COUNCIL-GREENWAY SYSTEM: Council Member
Cutler advised that the greenway program has been awarded $294,000.00 from
TEA-2:1 funds from the Virginia Department of Transportation to continue funding
for regional greenway trails.
CITY COUNCIL-REFUSE COLLECTION: Council Member McDaniel referred to
trash and debris that is placed in front of private property for periods longer than
24 hours prior to collection and inquired as to what penalties, if any, are imposed
by the City for violations.
The City Manager advised that rental property owners are given 24 hours in
which to dispose of debris; if they fail to do so within the required period of time,
the City collects the litter and bills the landlord for the service.
Ms. McDaniel inquired if the penalty should be increased as a deterrent to
those landlords who take advantage of the service; whereupon, the City Manager
advised that according to State Code, the City can only charge for the actual cost
for the pickup, as opposed to what a private hauler would charge; therefore, some
landlords take advantage of the City because the City's rates are less expensive.
She advised that the Department of Solid Waste Management, working in
conjunction with the Police Department, will issue summons for improper
placement of garbage and the City will begin to site those persons who do not
return their totters to the side or rear of their home after the allotted time on the
day of solid waste collection.
c:~ckwb 1 \burckhalter~040505 61
ARMORY/STADIUM-CITY COUNCIL: Upon qUestion by Council Member
Wishneff, the City Manager advised that copy of the report prepared by Sutton-
Kennerly and Associates, Inc., Consulting Engineers, with regard to Victory Stadium
is available for review by the public in the Mayor's Office, the main library and two
branch libraries and copies may be purchased at cost.
Council Member Wishneff advised that after having read the complete report
of the consultant, it is somewhat different from the way it was portrayed by the
news media. He stated that the study was divided into two parts; i.e.: (1) brick
masonry work in which it was noted that over the years the ties that hold the brick
have deteriorated and need to be replaced, at an estimated $1 million, and the
consultant has determined that the existing structure could safely support any
anticipated additional load applied for future renovation; and (2) concrete holding
the seats need to be replaced, at an estimated cost of $2.1 million; and the
consultant found no subsurface settling, but stated that since some of the soils are
not as compact as they should be, another $300,000.00 - $400,000.00 could be
spent; therefore, for an estimated $4.6 million, Roanoke would have a completely
functional Stadium without structural issues. He noted'that for whatever reason,
that concept was misconstrued and misunderstood by some members of the news
media and other persons in the community; and he could not find any statement in
the consultant's report that "the building had lost its useful life" as was reported
through the news media. He stated that his remarks were intended to clarify the
facts and urged that citizens review the report of the consultant at the above
referenced locations.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Counci'l.
CITY MARKET-COMPLAINTS: The following persons addressed Council with
regard to management of the City Market Building:
Easter P. Moses, Attorney, 120 Church Avenue, S. W., representing the
owner of Gone CoCo Boutique, which is located in the City Market
Building, advised that the.Market Building is the center and the hub of
downtown Roanoke; it is also a flagship building in the downtown
area; the Market Building is comprised of 15 commercial tenants; and
62
for the past three to four years there have been disputes, discontent
and dissention between tenants and the management leasing
company, Advantis, a Norfolk based management company. He
stated that several tenants were present to present their concerns,
and suggested appointment of a Market Building Committee
composed of several tenants, several City Council Members and
several City representatives to study operation and management of
the Market Building. He asked that the following primary issues be
addressed:
(1)
Preparation of a cost benefit analysis regarding management of
the building by the City of Roanoke, or management of the
building by a real estate company. The Market building has 15
commercial tenants; the City of Roanoke managed the building
during the transition between F&WManagement Company and
Advantis; if the building is managed by the City of Roanoke, the
City would most likely see substantial positive revenue; if the
building continues to be managed by a rental company, the City
will continue to suffer an operating loss and a study will reveal
basic elementary facts that undermine those suppositions.
(2)
If a committee determines that a leasing company, or real
estate company would be appropriate to manage the building,
is there a compelling reason for the building to continue to be
managed by Advantis, which is based in Norfolk, rather than a
local real estate company; and several local real estate
companies have expressed an interest in management of the
building.
(3)
After three years, Advantis has not developed a uniform lease
for Market building tenants.
In summary, Mr. Moses advised that peace and closure is needed to
the above referenced issues and the only way to do so is to determine
if a rental company is needed, or can the City of Roanoke manage the
building; and if it is determined that a rental company is needed, the
question then becomes, do we need a local company, or do we need
the expertise of a company outside the area.
e:~kwb I ~bumkhatte6040505 63
Kelly Crovo, 1952 Grandin Road', S. W., a tenant in the City Market
Building, advised that for the past five years, the number of
businesses in downtown Roanoke has decreased, and no economic
development plan with regard to revitalizing downtown Roanoke is
available. He stated that Market Building tenants met with
representatives of Advantis and others to review the terms of a
uniform lease, an agreement was reached with Advantis, however,
when the lease was sent to Market Building tenants, it contained
different provisions than those which were agreed to at the meeting,
which has led to a lack of trust, aggravation and animosity between
building tenants and the management company. He advised that
Advantis is slowly squeezing out Market Building tenants by stalling
and by not honoring leases that were previously agreed to.
David Estrada, 328 Griffin Lane, Floyd, Virginia, a tenant in the City
Market Building, advised that Chico's Pizza has operated out of the
Market building for the past 15 years, and expressed concern with
regard to the manner in which the Market Building is operated by
Advantis. He referred to unanswered telephone calls to
representatives of Advantis, and Market Building tenants have been
threatened and subjected to obscene language and unprofessional
behavior by representatives of Advantis. Therefore, he spoke in
support of hiring a local management company who would be more
willing to listen and respond to the concerns of Market Building
tenants.
Georgia Crump, 1012 Stevens Road, Troutville, Virginia, a tenant in
the City Market Building, expressed concern with regard to the
unprofessional manner in which she was treated by a representative
of Advantis after reminding him of the exclusivity clause in her
current lease. She stated that she was harassed, provoked, and
embarrassed by an Advantis employee-in the presence of witnesses, a
police report was filed and she is presently considering legal action;
and over the past 20 years, she has paid the City of Roanoke over
$275,000.00 in rent and taxes, therefore, she expects to be treated
with dignity and respect by those persons who are charged with the
responsibility of managing the City Market building. She stated that
she was under the impression that the issue of the non-compete
clause was settled in November, 2004; and other businesses have
expressed an interest in locating in the City Market Building, but have
been turned down even though they would not be competing with
current businesses. She advised that she is prepared to take legal
action with regard to issues involving her current lease, but would
prefer that the matter be resolved by the City.
64
Robert Craig, 701 12'h Street, S. W., advised, that Council has an
opportunity to terminate the agreement with Advantis based upon
unprofessional actions by employees which can be confirmed with
witnesses to the incidents, and also due to the fact that acceptable
leases have not been negotiated during the approximately 12 - 18
months that Advantis has managed in the City Market building.
Anita Wilson, 32 Market Square, a tenant in the City Market Building,
encouraged the City to engage the services of a local firm to manage
the Building. She expressed concern and embarrassment with regard
to the unprofessional behavior of Advantis employees to Market
building tenants in the presence of other Market tenants and
customers.
Louis Wilson, 32 Market Square, S. W., a City Market Building tenant,
advised that he was a witness to unprofessional behavior by an
Advantis employee and would be willing to share his testimony with
the appropriate City officials; and of primary concern is the lack of
trust by Market building tenants in the management company. He
stated that even though there is a non-compete clause in certain
leases, it has come to the attention of Market building tenants that
Advantis has negotiated with a Mexican restaurant and a pastry shop,
and Market building tenants stand ready to work with the City to
resolve their concerns.
Vice-Mayor Fitzpatrick suggested that management of the City Market
Building be included in the report of a consultant engaged by the City to study the
City Market area. He requested that the City Manager conduct an immediate
investigation of the alleged incident(s) between Market Building tenants and
Advantis employees, with a report to Council.
ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
spoke in support of the renovation and promotion of Victory Stadium. He referred
to an Agreement with Norfolk and Western Railway which states that the Stadium
was constructed at its current location on the express condition that the land
would be used to erect and maintain a stadium. He stated that Victory Stadium
should be managed and operated by the Department of Parks and Recreation
instead of the Civic Center; and for $5 - 10 million, Victory Stadium could be
renovated and used for high school football games and other outdoor events.
c:~kwb 1 \burekhalte6040505 65
COMPLAINTS: Mr. Robert Gravely, 727 29'h Street, N. W., expressed concern
with regard to the condition of the City's infrastructure and the insufficient
number of employees to maintain the City's infrastructure. He referred to a citizen
forum to be held on Thursday, April 7, 2005, that will be instrumental in bringing
new programs and new leadership to the City of Roanoke.
WATER RESOURCES: Ms. Suzanne Osborne, :~702 Blair Road, S. W., advised
that according to a recent communication she received from the City of Roanoke,
approximately 71 City residents with private irrigation systems in their yards will
be subject to backflowtesting, at a cost of up to $250.00, in addition to a $35.00
City permit fee. Inasmuch as only 71 residents are affected, she requested that
they be exempt from paying the fee since she could find no reference to private
residences in the Virginia Uniform Statewide Building Code and there is no
rationale to ask a private property owner to spend $250.00 annually for an
irrigation system that will be used for six months out of the year. She stated that
the information that was furnished to the 71 property owners is erroneous and
requested that the City either readdress the issue, or that the 71 homeowners be
grandfathered.
The Mayor requested that the City Manager provide Council with information
on the issue referenced by Ms. Osborne.
CITY MANAGER COMMENTS: NONE.
At 5:30 p.m., the Mayor declared the Council meeting in recess to be
reconvened on Tuesday, April 12,200S, at 12:00 p.m., at The Brambleton Center,
3738 Brambleton Avenue, S. W., Room No. 1, for a joint meeting of Roanoke City
Council and the Roanoke County Board of Supervisors and their respective'library
boards.
The City Council meeting reconvened on Tuesday, April 12, 2005, at 12:10
p.m., in Room #1, The Brambleton Center, 3738 Brambleton Avenue, S. W., for a
joint meeting of the Roanoke City Council and the Roanoke County Board of
Supervisors, with Vice-Mayor Beverly T. Fitzpatrick, Jr., and Chair Michael W.
Altizer presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Alfred T. Dowe, Jr., Beverly T.
Fitzpatrick, Jr., Sherman P. Lea, Brenda L. McDaniel and Mayor C. Nelson Harris
(arrived late) ........................................................ 5.
66
ABSENT: Council Members M. Rupert Cutler and Brian J. Wishneff ..... 2.
The Vice-Mayor declared the existence of a quorum.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Joseph B. Church,
Richard C. Flora, Joseph P. McNamara, Michael A. Wray, and Chair Michael W.
Altizer ............................................................ 5.
ABSENT: None ............................................. .~--0.
STAFF PRESENT:
Representing the City of Roanoke: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; Rolanda B.
Russell, Assistant City Manager for Community Development; R. Brian Townsend,
Director of Planning, Building and Development; Sheila Umberger, Acting Director
of Libraries; and Sheila N. Hartman, Assistant City Clerk.
Representing Roanoke County: Elmer C. Hodge, County Administrator;
John M. Chambliss,Jr., Assistant County Administrator for Human Services; Paul M.
Mahoney, County Attorney; Diane D. Hyatt, Chief Financial Officer; Diana L.
Rosapepe, Director of Library Services; and Diane S. Childers, Clerk.
The invocation was delivered by John M. Chambliss, Jr., Assistant County
Administrator.
(Mayor Harris arrived at 12:20 p.m.)
LIBRARIES: Chairman Altizer introduced Bill Hidell, representing Bill Hidell
and Associates, consultants for the Roanoke Comprehensive Public Library Study.
Working from an outline prepared by Hidel, Katz and McConnel, Mr. Hidell
presented the following progress report on the long range study:
Findings of the Facilities Plan Process
Conclusion
Roanoke City Libraries are underutilized
Roanoke County Libraries are maxed out in capacity and will decline
in use if they do not develop/expand
c:~kwb ] \butckhalter~040505 67
How do we support this conclusion?
Existing facility surveys
14 Focus group sessions
Six Town Hall meetings
Ten Key stakeholders interviews
Telephone survey (City residents only)
Peer Library comparison
Tour of contemporary libraries
Analysis of library annual reports
Issues
City collections are not meeting customer expectations
Libraries are beyond maximum collection capacity
Customer seating is not adequate
Computer access is limited
Parking is not adequate
25% of City residents use other library sites exclusively
Performance indicators are stagnant or declining
Mr. Hidell stated that members of the study group toured contemporary
libraries, such as those in the Phoenix, Arizona area, as well as a variety of other
contemporary libraries constructed within the last five years which have developed
outstanding programs. He explained that the study group used an analysis of city
and county peer library comparisons, which were compiled through a nationwide
reporting system, in developing number comparisons throughout the study
process.
Mark McConnel, a Roanoke architect and member of the study group, gave a
slide presentation regarding local library facilities and out-of-state contemporary
library facilities, during which he mentioned that Carillon Health Systems is
interested in working with the City of Roanoke to include a medical library within
the library system.
He stated that Roanoke City and Roanoke County share a tremendously long
border between the localities and library systems, and called attention to the
following issues facing the Roanoke County libraries:
· Overcrowded and maxed out
· Need better compartmentalization of books
· Children's areas are somewhat cramped
68
He advised that a well functioning system, with adequate spacing and
protection, will keep children interested in utilizing the facilities; and library staff,
with access to proper technology, will have more opportunity to move from behind
the counters in order to work with library clientele by rendering assistance similar
to the experience of visiting a local bookstore. He further advised that various
suggestions are under consideration for making improvements to the libraries by
using donations that have been received for improvements.
Mr. Hidell stated that typically, from a library planning perspective, one
would plan for the maximum capacity of a three-foot section of shelving to be 80
per cent full; and any time capacity exceeds 80 per cent, circulation goes down
because it is more difficult to locate items. He further stated that bookstores use a
retail display model for distribution and service, and this concept could be
incorporated into Roanoke's public library system.
Mr. McConnel continued his presentation and noted that the 80 per cent rule
is being followed and facilities should be well lit and well organized, with a system
that allows books to be easily located. He stated that to a large degree, clientele
interact with one another at the library circulation counter; the use of computers
tends to isolate people, and technology should be provided in appropriate places.
He explained that issues to consider in the planning stages of renovation are:
parking, safety and visibility, handicap accessibility, restrooms, building
functionality and utilization, lighting and overcrowding of bookshelves. He added
that the Hollins Branch building renovation resulted in an increased circulation by
60 per cent within two years.
He stated that the Melrose Branch has the largest available site of any that
was reviewed; and both the Raleigh Court and Williamson Road Branch libraries are
in a good location and widely used. As a consultant, he added that one of the
issues to be considered was knowing where to go with a library system and howto
develop the system. He reviewed slides which were taken during the study group's
tour of libraries, and commented upon their locations which are just off main
highways, with welcoming exteriors, a pedestrian and car friendly atmosphere,
display of public art, skillful use of natural light and open design, ease of
navigation throughout the building, overall user friendliness, retail display of
books, designated areas for reading and computer usage, high and open ceilings,
bookshelves are arranged similar to retail bookstores, clear and concise signage,
open areas for staff and public interaction, children's amphitheatre and reading
areas, and a young adults area using dramatic and bright colors, decorations,
casual furniture and seating arrangements that provide a sense of their own
defensible space.
c:Xckwbl \burckhalte6040505 69
Mr. Hidell noted that teenagers are the fastest growing segment of
America's population, making up 28 per cent of the total population, and they
have been the least served of any population by the public library system~ He~
added that there are numerous contemporary library systems on waiting lists for
development of programs specifically for the teen segment of the population.
Mr. McConnel noted that the most successful library systems included staff
who were available on the floor to assist patrons, or for developing programs
rather than standing behind counters checking out books or placing books back on
bookshelves; provided automatic book checkout and return areas using barcodes,
which also printed out receipts; utilized well lit open spaces, natural lighting and
scenery; provided public seating areas outside the buildings; utilized Public
donations and contributions from community members who took pride in and
ownership of their library system; and every aspect of the facility was dedicated
toward public service.
Council Member Dowe inquired as to how the youth community could be
persuaded to use Roanoke City libraries, as well as libraries at the public schools;
whereupon, Mr. McConnell advised that the study revealed that the key is to make
the library facility more inviting and a place where young people want to visit by.
providing their own defensible space. He stated that Roanoke's most successful
recreation program is the climbing gym which is not an overly supervised site.
Board Member Wray inquired about how to deal with the acoustics of high
ceilings; whereupon, Mr. McConnel advised that acoustics would be addressed
architecturally, using acoustical materials such as carpeting and ceiling decks that
will kill "space" sounds.
Board Member Flora stated that using all of the elements in combination
would make the library system more of a destination 'place; once students leave
the school setting, they do not return until the next day, therefore, the public
library could Serve as a viable alternative, especially if the environment offers a
coffee shop atmosphere, with pleasant green spaces affording visions of greenery
rather than stacks of books which could make a dramatic difference in the attitude
of young people.
Mr. McConnel stated that in today's world, planners of successful libraries
acknowledge the fact that people generally do not walk to the library; libraries are
situated near major traffic intersections, are more visible and visitor friendly,
become landmarks in the community, contain adequate parking, and offer public
drop-off areas for use during inclement weather. He noted that the City of
Roanoke is blessed with small neighborhoods, some of which are compact enough
to allow people to walk to their library, however, the majority of libraries toured by
the study group were vehicular based, and most teenagers tend to drive to their
destinations.
7O
Mr. Hidell commented on the following examples of local library issues, i.e.:
current collections do not meet the needs of the community (includes space and
budget), libraries are beyond their maximum seating capacity, computer access is
limited, parking is inadequate, and 25 per cent of Roanoke City residents are now
using other library facilities. He reviewed the following information:
What customers like:
Friendly staff; Virginia Room; locations; adult book variety
What customers do not like:
No parking; buildings are not inviting; long wait for computers;
insufficient seating; poor lighting; not enough meeting space
Peer Library Comparisons:
FY 2004 Library Statistical Report Data
Library Circula Visit Referen Turnov Public Total Materia Statt Cost of'
-tion s ce er Is
cornpu Expens (FTE) Transacti
per per Questio Rate ter e Expend on
capita cap! ns ed per
ta per per per capita
per capita 1000 capita per
capita capita
pop
City i 3.17 3.47 0.40 0.86 1.11 $35.02 $2.99 0.42 $11.04
County 2 11.13 7.97 0:66 2.46 1.02 $27.11 $4.61 0.48 $2.44
100-250 K 10.70 6.89 1.41 2.68 2.67 $40.24 $7.07 0.74 $3.05
Population 4
3
Peer
Libraries
Upper 16.50 10,9 2.93 3.86 2.98 $68.94 $9.79 0.95 $3.05
quartile 2
4
Peer
Libraries 3
c:~ckwbl Xbun:khalter~040505 71
Note: 1.
2.
3.
4.
Roanoke City Public Library 2004 Virginia Public Library
Survey
Roanoke County Public Library 2004 Virginia Public
Library Survey
2004 Public Library Data Service Statistical Report Upper
Quartile
Hennen's American Public Library Ratings
Mr. McConnel noted that the Steering Committee instructed the study group
to compare the current library system with the library system they most wanted to
emulate; therefore, the group looked at the upper quartile of libraries in the
country, rather than the lower quartile.
Mr. Hidell stated that to assist the public, kiosks could be located in
shopping centers containing various types of information about the locality; other
services could include computer access for faxes and e-mail, reference questions,
local, state and federal revenue information, references to the Chamber of
Commerce, and other public information.
Mr. McConnel explained the following terms that were used within the
various charts:
"Store front library" is a very limited service library, or a one
stop shop.
"Super branch library" offers a good reference selection, good
circulation and access, adequate parking, meeting rooms, 50 -
60 computers, a destination oriented branch.
"Central libra~," or a resource reference library, which would
include a medical library and a law library, typical super brand
functions, administration, book handling and processing; and a
central library for Roanoke.would include a "Virginia Room".
He noted that the "catch all" would be how to incorporate all of the special
interest libraries into one branch, as well as administrative services. He added that
it is a "quick leap" from discussing issues with regard to libraries and the ability to
create the library of the future; one of the most inexpensive ways to apply a
solution is to create an environment where people want to go; and there are two
components of a library system: the physical side (books and computers) and the
customer service and programs or staff side.
72
Mr. McConnel stated that the entire notion of creating an administrative and
technological service center is important to the overall program because library
space is expensive, but the building, administrative services, book handling,
circulation and distribution does not have to cost $150.00 per square foot; and
there is a much more efficient way to handle services and to keep a particular
branch from becoming the "main" library. He noted that the study group visited
successful library systems across the country that do not have a "main" library, but
offer nice branches with one branch not receiving more attention than the other,
and all branches are equal because the administrative services were removed. He
further stated that for the average user, whether using a Roanoke County or a
Roanoke City library branch, it does not make a great deal of difference because
many of the services are currently cooperatively addressed, which is key to the
study.
Mr. Hidell continued with an overview of the following slide information:
Scenario l(a)
City of
Roanoke
Phase I Phase 2 Phase 3 Phase 4 Phase 5
Building Cost
Neighborhood
Library
Kiosk
50,000 50,000 50,000
Renovation
150,000 100,000 150,000 100,00
Storefront 1
250,000 250,000
Super Branch
Library 2 5,040,000 3,800,000 5,450,000
Central
Library 14,282,500
(72,500 st')
City of
Roanoke
5,240,000 4,200,000; 14,732,000 5,450,000 100,000
Annual Cost
Roanoke City
Building Cost $29,722,500
3
4
c:~ckwb I \burckhaltefi040505 7 3
Note: 1
2
3
4
Storefront lease space
Assumes addition to existing branch library
Parking cost for central library are not included
Land cost are not included
Scenario l(b)
Roanoke
County Phase I Phase 2 Phase 3 Phase 4 Phase 5
Building Cost
Neighborhood
Library
Kiosk
50,000 50,000 25,000
Renovation
150,000 100,000 100,000
Storefront I
250,000 250,000
Super Branch
Library 5,200,000 3,850,000 5,675,000
2
Central
Library 10,500,000
(60,500 st')
Roanoke
County 10,700,000 5,575,000 3,950,000 300,000 5,675,000
6,nnual Cost
Roanoke
County $26,200,000
Building Cost 3
I Scenario
I a and b
Total Cost $55,922,500
74
Note: 1
Storefront lease space
Assumes addition to existing branch library
Land cost are not included
Scenario 2
City and County
(coordinate administration, technical services and planning)
City and
County Phase I Phase 2 Phase 3 Phase 4 Phase 5
Building Cost
Neighborhood
Library
Kiosk
50,000 50,000 50,000 50,000
Renovation
275,000 150,000 200,000 200,000
Storefront I
250,O00 250,000 250,000
Super Branch
Library 5,040,000 3,800,000 5,350;000 3,95o,oool 5,675,000
2 2
Resource
Reference
10,168,000 12,510,000
Adrnin. & lech
Service Center 1,800,000
Scenario 2
Annual Cost 5,715,000 6,050,000 15,768,000 16,710,000 5,925,000
Scenario
i a and b $50,168,000
Total Cost 4 5
Note: 1
2
3
4
5
Storefront lease space
Assumes addition to existing branch library
Assumes renovation of existing building
Parking cost for central library is not included
Land cost is not included in construction estimates
c:~ckwbl \burekhalter~040505 75
Recommendations for successful elements for public library design:
Join Forces - Coordinate planning, administration and technical
services (City and County) - Currently, the customer views the
system as being integrated, but operationally it is not, however,
there is some economy; some staff functions could be
consolidated, i.e.: taking staff from the backroom service area
and relocating them to more visible programs and assistance.
Facilities Plan - Address space and program needs with a full
service delivery plan - a need to consider how services are
distributed throughout the community, either in branch
facilities or the main resource library, and also look at current
electronic kiosk opportunities.
Technology invest in a more robust operating system,
material system, public computers and multi media
technology-there is a need to look at the handling
opportunities that exist, both from the customer side and the
public side, making the operation of staff and customer flow
easier.
Staffing - Increase staff appropriately to provide a high level of
service - Staff levels are Iow, combining the staff count of the
two library systems and dividing by the population revealed
that the average staff levels are currently .45 staff members per
1,000 people; the upper quartile average staff levels are
currently .95 staff members per 1,000 people, and a range of
between .70 and .75 is an appropriate ratio across the country;
and there is a need to utilize available technology.
Collections - Increase funding for all formats of collection
development to be more aware of what the customer wants-the
collection rate has sky rocketed.
Retail Model - Develop a retail service/customer service culture
for services and programming. It is important to follow the
retail model in every aspect through placement, layout and
marketing of the building, along with consideration of staff
placement, affording opportunities for staff to circulate among
users and provide more services.
76
Board Chair Altizer inquired if site specific locations were studied;
whereupon, Mr. Hidell advised that site specific locations were not considered
because the consultant was instructed to define the overall delivery of services;
however, it should be addressed in the future. He referred to the concept of a
super branch library and its positive effect on circulation in the community
because users tend to gravitate toward programs and services provided by those
types of libraries.
With regard to location, Mr. McConnel explained that the two library systems
share a long border, and much of the population is grouped in Roanoke City and
Roanoke County around locations on the border; the number of super branches
went from six to five because of the opportunity to coordinate all locations; it is
known that super branches and library services are primarily vehicular driven,
which does not mean that there may not be a library on Grandin Road, or in one of
the village centers, and there is an opportunity to look at those types of population
centers to determine if it makes sense to developa super branch library that would
appeal to those communities.
Council Member Lea inquired if the concept had been tested in any other
community in Virginia; whereupon, Mr. McConnel advised that the proposal is not
a revolutionary concept, and numerous library systems do not have a main library;
many library systems locate technology groups off site to save money; and the
study group toured the Phoenix library system because Phoenix is a progressive
community, officials are committed to their library system and have taken action to
improve their system by building and/or renovating, and library systems are in
close geographic proximity to one another.
The City Manager called attention to regional coordinated library systems in
Williamsburg and Norfolk, and there are as many as 19 regional existing library
systems in the Commonwealth of Virginia.
Mr. McConnel stated that to this point it appears that an integrated
coordinated effort for the Roanoke area makes the most sense, thus far, there
does not appear to be a massive need or cost savings for combining the two
library systems into one, but there is a need to work together to make the most of
available dollars; and an integrated and coordinated library system appears to be
the preferred option, considering recent successes in connection with merging and
consolidating library systems.
c :~ckwb 1 \burckhaltcr\040505 77
Vice-Mayor Fitzpatrick expressed appreciation for the work of the study
groups, and advised that it is hoped that this will provide another opportunity for
the City and the County to work together, whether by merger or coordination of
systems. He encouraged both localities to pursue the issue because it will provide
an opportunity to do something positive for the future of the Roanoke Valley and
for western Virginia.
Mr. McConnel referred to renovation of the Hollins Branch Library and noted
that improving the facility had increased circulation by 60 per cent over two years,
which is solid evidence that expending money and effort pays off.
Mr. Hidell added that suggestions and input by teenagers and adults with
regard to improvements for use and services provided by libraries has proven to
be successful and beneficial in other localities.
Mr. McConnel noted that the task of the study group was to look at the
overall library system and determine what changes need to be made, and could be
made; the issue of regional cooperation was discussed and it is hoped that
Roanoke City and Roanoke County will say that "x", "y" or "z" is the direction to go,
or the localities may want to look at a cooperative or integrated venture. Whatever
the decision, he stated that both library systems must do something, and a review
of the numbers indicates that it makes more sense to act cooperatively; therefore,
the study group encourages the governmental bodies to work together toward a
strategic direction.
Mayor Harris expressed appreciation to the study groups. Without objection
by Council, he suggested that the report of the consultant be accepted and
referred to both the County Administrator and the City Manager for review with
their respective Library Directors and staffs, and report back to the Council and the
Board of Supervisors with recommendations regarding the scenarios and options
that were presented by the consultants. He added that the matter could also be
discussed at future meetings of the Mayor/Chair and City Manager/County
'Administrator.
Board Chair Altizer concurred in the suggestion to refer the matter to the
County Administrator and the City Manager for discussion with their respective
Library staffs, to review issues of joint cooperation, and to submit
recommendations with regard to future action(s). On behalf of the Board of
Supervisors, he expressed appreciation to all persons who participated in the
study.
78
At 1:50 p.m., Chair Altizer declared the meeting of the Roanoke County
Board of Supervisors in recess until 3:00 p.m., in the Roanoke County
Administration Building, 5204 Bernard Drive, S. W., Roanoke, Virginia.
At 1:50 p.m., Mayor Harris declared the meeting of Roanoke City Council
adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
c:~ckwbl \burckhalter~040505 79
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: {540) 853-1145
May16,2005
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended.
Sincerely,
City Manager
DLB/f
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~yWeb: www.roanokegov.com
May16,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject:
Public Hearing for the purpose of
appropriating additional funds
for the Department of Social
Services
This is to request space on Council's consent agenda for scheduling a public
hearing on June 6, 2005 at 2:00 for the above referenced subject.
Respectfully submitted,
DLB:icb
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human/Social Services
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~rginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ci.roanoke.va.us
May 18, 2004
STEPHANIE M, MOON. CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Cily Clerk
File #110-536
Ms. Jennifer L. Pfister
4701 Norwood Street, S. W.
Roanoke, Virginia 24018
Dear Ms. Pfister:
Your communication submitting your resignation as a member of the Roanoke
Valley Alleghany Regional Commission was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 16, 2005.
On motion, duly seconded and adopted, the resignation was accepted.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Roanoke
Valley Alleghany Regional Commission from July 21, 2003 to May 16, 2005.
Please find enclosed a Certificate of Appreciation and an aerial view photograph
of the Roanoke Valley which was issued by the Mayor on behalf of the Members
of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany
Regional Commission, P.O. Box2569, Roanoke, Virginia 24010
Stephanie M. Moon, CMC, Deputy City Clerk
April 28, 2005
City of Roanoke
215 Church Avenue, SW
Room 452
Roanoke, Virginia 24011-1594
letter via e-mail
Dear Honorable Mayor and City Council Members:
It is with my utmost apPreciation that I thank you for the opportunity to represent this great city for the past two
years on the Roanoke Valley-AJleghany Regional Commission, Unfortunately at this time I am unable to continue
my appointed post to this commission. I recently experienced a new career move to stay-at-home mom for my
six-month-old son, It's a joyous new role for me yet it does limited my time ~emendously.
Please accept my resignation as a city representative on The Regional Commission. I am happy and pleased to
have served my great city, and when time permits will do so in the future.
Sincorely,
Jennifer Pfister
copy; The Regional Commission office
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.corn
May 16, 2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene aclosed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to §2.2-3711.A.3, of the Code of Virginia (1950), as amended.
Sincerely,
DLB/f
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #28-417-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 16, 2005, Roger B. Holnback, Executive Director, Western Virginia Land
Trust, presented copy of the enclosed resolution adopted by the Board of Trustees
on March 2, 2005, urging the City of Roanoke to utilize a conservation easement to
protect the Carvins Cove Natural Reserve in perpetuity.
On motion, duly seconded and unanimously adopted, the resolution was referred to
the City Manager for study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Roger B. Holnback, Executive Director, Western Virginia Land Trust, 722 First
Street, S. W., Suite L, Roanoke, Virginia 240:[6-4120
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 corres,doc
To: The Roanoke City Council and City Manager
Date: May 16, 2005
Subject: A conservation Easement for the Carvins Cove Watershed land
On May 11, 2005, the Board of Directors of the Upper Roanoke River
Roundtable, a non-profit citizens group devoted to protection of and
stewardship for the Upper Roanoke River Watershed, voted approval of a
motion to endorse and encourage the request of the Western Virginia Land
Trust to create a _~-conservation easement on the City-owned land
surrounding the Carvins Cove reservoir. We believe that implementing this
level of protection will better ensure the water quality for Roanoke City
residents and will still enable the recreational uses currently allowed for this
valuable property. We desire to see the area protected from future economic
pressure to overdevelop the reserve in the guise of budget considerations.
Thank you for considering our views on this matter.
Submitted on behalf of the Board of Directors by Chairman, Bill Modica.
May 16, 2005
To: The Roanoke City Council and City Manager
Date: May 16, 2005
Subject: A conservation Easement for the Carvins Cove Watershed land
On May 11, 2005, the Board of Directors of the Upper Roanoke River
Roundtable, a non-profit citizens group devoted to protection of and
stewardship for the Upper Roanoke River Watershed, voted approval of a
motion to endorse and encourage the request of the Western Virginia Land
Trust to create a _~nn~-conservation easement on the City-owned land
surrounding the Carvins Cove reservoir. We believe that implementing this
level of protection will better ensure the water quality for Roanoke City
residents and will still enable the recreational uses currently allowed for this
valuable property. We desire to see the area protected from future economic
pressure to overdevelop the reserve in the guise of budget considerations.
Thank you for considering our views on this matter.
Submitted on behalf of the Board of Directors by Chairman, Bill Modica.
May 16, 2005
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 16, 2005
Council Members:
M. Rupert Cutler
Alfred T. Dowc, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDaniel
Brian .L Wishneff
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
We jointly sponsor a request of Roger Holnback, Executive Director, Western
Virginia Land Trust Board, to address City Council regarding support for the
Carvins Cove conservation easement at the regular meeting of City Council to be
held on Monday, May 16, 2005, at 2:00 p.m.
Sincerely,
Brenda L. McDaniel, Council Member
M. Rupert Cutler, Council Member
BLM/MRC:snh
pc:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from John Brownlee, United States
Attorney, for a briefing on Operation Safe Summer.
Respectfullyi
Darlene L. Bt
City Manage~
DLB:sm
c: City Attorney
Director of Finance
City Clerk
cham
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #60-108-214-545
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
lam attaching copy of Ordinance No. 37058-051605 appropriating $36,590.00 for
the Compensation Board Technology Trust Fund Grant, and amending and
reordaining certain sections of the 2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
The Honorable Brenda L. Hamilton, Clerk of Circuit Court
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 certes.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37058-051605.
AN ORDINANCE to appropriate funds for the Compensation Board Technology Trust
Fund Grant, amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Grant Fund
Appropriations
Maintenance Contracts
Revenues
Compensation Board Technology Trust Fund
035-120-5144-2005 $ 36,590
035-120-5144-5344 36,590
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 18, 2005
File #60-108-214-545
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37059-051605 authorizing acceptance of
funds, in the amount of $36,590.00, from the Compensation Board of the
Commonwealth of Virginia through the Technology Trust Fund and authorizing
acceptance, execution and filing of the appropriate documents to obtain such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
The Honorable Brenda L. Hamilton, Clerk of Circuit Court
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
KSAGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 cerres.doc
IN THE COUNCIZ OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37059-051605.
A RESOLUTION authorizing the acceptance of funding fi.om the Compensation Board of the
Commonwealth of Virginia through the Technology Trust Fund and authorizing the acceptance,
execution and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the funding for technology upgrades for the
office of the Clerk of Circuit Court in the total amount of $36,590 fi.om the Compensation Board of
the Commonwealth of Virginia.
2. The City Manager is hereby author/zed to accept, execute and file on behalf of the
City of Roanoke any and all documents required to obtain such funding.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding for the Clerk of Circuit Court's
office.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
SubJect:
Acceptance of Technology
Trust Funds CO05-0001
I concur with the recommendation from Brenda S. Hamilton, Clerk of Circuit
Court, for the City of Roanoke, with respect to the subject reference above and
recommend that City Council accept funding from the Compensation Board
Technology Trust Fund.
Sincerely, .~
~trylel~:nLd~t~rcham
DLB:sm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
Criminal: (540) 853-6723
Civil: (540) 853~6702
CLEPa( oF ctp ui
BRENDA S. HAMILTON
CLERK
CIRCUIT COURT
OFTHE CITY OF ROANOKE
315 Church Avenue, S.W.
EO. Box 2610
Roanoke, Virginia 24010
May 16, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
ACCEPTANCE OF
TECHNOLOGY TRUST
FUNDS
Background:
The Clerk of the Circuit Court is responsible, by statute, for the
recordation of legal instruments. These instruments include: Land
Records, Marriage Licenses, Financing Statements, Assumed Names, Wills
and other Probate Records, and Law, Chancery and Criminal Orders.
These Records must be maintained and be available to the Public.
The Compensation Board through the Technology Trust Fund has made
available funds to be allocated toward contractual obligations for those
offices that have indicated funds were needed. The Circuit Court Clerk's
Office, for the City of Roanoke has been allocated funding in the amount
of $36,590 for equipment upgrades and maintenance fees.
Considerations:
The acceptance of these funds is vital to the Circuit Court Clerk's Office meeting
the year-end budget obligations.
Honorable Mayor and Members of City Council
May 16, 2005
Page 2
Recommended Action:
Accept funding from the Compensation Board Technology Trust Fund in the
amount of $36,590. Appropriate funding of $36,590 and establish a revenue
estimate in the same amount in accounts to be established by the Director of
Finance in the Grant Fund,
BSH:jmh
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Darlene L. Burcham, City Manager
Respectfully submitted,
Clerk of Circuit Court
C005-00001
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #58-60-237
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37060-051605 appropriating $164,275.00 in
flood insurance proceeds to various City departments, and amending and
reordaining certain sections of the 2004-2005 General and Civic Facilities Funds
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Glenn A. Asher, Risk Management Officer
Wilhemina W. Boyd, Director, Civic Facilities
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 cortes.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37060-051605.
AN ORDINANCE to appropriate flood insurance proceeds to various
departments, amending and reordaining certain sections of the 2004-2005 General and
Civic Facilities Funds Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 General and Civic Facilities Funds Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Flood Damage Repairs
Flood Damage Repairs
Revenues
Flood Damage Reimbursements
Civic Facilities Fund
Appropriations
Flood Damage Repairs
Revenues
Flood Damage Reimbursements
001-620-4340-2300 $ 25,935
001-530-4110-2300 3,102
001-110-1234-0664
29,037
005-550-7410~300
005-110-1234-0664
135,238
135,238
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May16,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Appropriation of Flood
Insurance Proceeds
Background:
A local emergency was declared in the City of Roanoke on September 28, 2004
as a result of flooding. An evaluation of damages to city property has been
completed by Risk Management and other operating departments. An
assessment of damages has also been completed as required for the purposes
of flood insurance recoveries. Insurance proceeds, in the amount of $192,071,
were previously received both in the form of advances and settlements and
subsequently appropriated on April 4, 2005. The final insurance settlement in
the amount of $164,275 has been received and requires appropriation. These
insurance proceeds will offset expenditures resulting from flood damage, clean-
up and replacement of lost contents.
Recommended Action(s):
Adopt the accompanying budget ordinance to increase the revenue estimates
for insurance proceeds by $29,037 in the General Fund and $135,238 in the
Civic Facilities Fund. This budget ordinance will appropriate $164,275 to the
following expenditure accounts:
Department Account
Parks 001-620-4340-2300
Transportation - Street Maint. 001-530-4110-2300
Civic Facilities 005-550-7410-2300
Dollar Amount
25,935
3,102
135,238
Respectfully s u~u~ted,
Darlene L. Bu~ham
City Manage~r
DLB:am
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Glenn A. Asher, Risk Manager
CM05-00062
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #51-165-200
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37061-051605 expanding the Melrose
Rehabilitation District and establishing a new rehabilitation district, the Washington
Park/Williamson Road Rehabilitation District.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely, ~.~~
Marg F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Estelle McCadden, President, Melrose/Rugby Neighborhood Forum, Inc.
2:[28 Mercer Avenue, N. W., Roanoke, Virginia 24017
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 240:[7
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning, Building and Development
K:~AGENDA CORRESPONDENCE~agenda correspondence 05'A4ay 05~Vlay 16 2005 cerres.doc
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of May, 2005.
No. 37061-051605.
A RESOLUTION expanding the Melrose Rehabilitation District and establishing a new
rehabilitation district, the Washington Park/Williamson Road Rehabilitation District.
WHEREAS, on September 12, 1982, City Council established the Melrose Rehabilitation
District in the vicinity of the Melrose-Rugby Neighborhood by adopting Resolution No. 26217,
and on September 16, 2002, City Council expanded such district by adopting Resolution No.
36057-091602;
WHEREAS, the Melrose Rehabilitation District is adjacent to an area embraced in the
Harrison Conservation Plan which City Council approved on November 10, 1980, by adopting
Resolution No. 25373;
WHEREAS, City Council wishes to establish a new rehabilitation district, the
Washington Park/Williamson Rehabilitation Dislrict;
WHEREAS, the Washington Park/Williamson Road Rehabilitation District is also
adjacent to an area embraced in the Harrison Conservation Plan;
WHEREAS, the Mekose Rehabilitation District, the Washington Park/Williamson Road
Rehabilitation District and the Harrison Conservation Area, are delineated on maps attached to
the City Manager,s letter dated May 16, 2005, to this Council and filed in the Office of the City
Clerk for the City of Roanoke; and
WHEREAS, pursuant to the provisions of §36-52.3, Code of Virginia (1950), as
amended, City Council finds that the portions of the City described below are deteriorating and
that if such portions are not rehabilitated, such portions of the City of Roanoke are likely to
deteriorate to a condition similar to that which existed in the conservation area embraced in the
Harrison Conservation Plan.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Mekose Rehabilitation District be, and is, hereby expanded to include the
following area:
Beginning at a point located at the intersection of the eastern right-of-way line of
Lafayette Boulevard, N.W., and the northern right-of-way line of Melrose Avenue, N.W.,
and proceeding west along the northern fight-of-way line of Mekose Avenue to the
southwestern comer of tax parcel 2660515;
Then proceeding north along the western property lines of tax parcels 2660515, 2660514,
2660513, 2660512, 2660511, 2660510, and 2660516, across the western right-of-way
line of Olivet Street, N.W., and continuing along the western property line of tax parcel
2660506, to the northwestern comer of tax parcel 2660506;
Then proceeding east along the northern property lines of tax parcels 2660506 and
2660507;
Then proceeding north along the western property line df tax parcel 2660602 to the
northwestern comer of said parcel;
Then proceeding east along the northern property lines of tax parcels 2660602, 2660601,
2660701, 2540102, and 2540101, to the southeastern comer of tax parcel 2550101;
Then proceeding north along the westem right-of-way line of Golfside Avenue, N.W., to
its intersection with the southern right-of-way line of Forest Park Boulevard, N.W.;
Then proceeding south along the southern right-of-way line of Forest Park Boulevard,
N.W., to the southeast comer of tax parcel 2440116;
Then proceeding east to the northern comer of tax parcel 2440501, and continuing east to
the southern comer of tax parcel 2460351;
Then proceeding northeast along the northwestern boundaries of tax parcels 2460308,
2460350, 2460349, 2460348, 2460353, 2460307, 2460306, and 2460304, across the
right-of-way of Florida Avenue, and continuing northeast along the northwestern
property lines of tax parcels 2460234, 2460232, 2460231, 2460226, 2460222, and
2460204, to the southern right-of-way line of Cove Road, N.W.;
Then proceeding east along the southern right-of-way line of Cove Road, N.W., to the
point where it intersects with the eastern right-of-way line of Lafayette Boulevard, N.W.;
Then proceeding south along the eastern right-of-way line of Lafayette Boulevard, N.W.,
to its intersection with the northern right-of- way line of Melrose Avenue, N.W., the point
of beginning.
2. The Washington Park/Williamson Road Rehabilitation District be, and hereby is,
established to include the following area:
Beginning at a point at the intersection of the southern right-of-way line of Orange
Avenue, N.W., and western right-of-way line of Gainsboro Road, N.W., and proceeding
west along the southern right-of-way line of Orange Avenue, N.W., to its intersection
with the western right-of-way line of Tenth Street, N.W.;
Then proceeding north along the western right-of-way line of Tenth Street, N.W., to the
southern right-of-way line of Andrews Road, N.W.;
Then proceeding west along the southem right-of-way line of Andrews Road, N.W., and
continuing north along the western right-of-way line of Andrews Road, N.W., and
continuing north across Rockland Avenue, N.W., and continuing north along the western
right-of-way line of Court Street, N.W., to the southern right-of-way line of Interstate
581;
Then proceeding east along the southern right-of-way line of Interstate 581, to the
western right-of-way line of Tenth Street, N.W.;
Then proceeding north along the western right-of-way of Tenth Street, N.W., to the
southeast comer of tax parcel 2140902;
Then proceeding west along the southern property line of tax parcel 2140902, proceeding
north along its western property line, then east along its northern property line to the
southwest comer of tax parcel 2140925;
Then proceeding north along the western property lines of tax parcels 2140925, and
2140901, across Greenhurst Avenue, N.W., and continuing along the western property
lines of tax parcels 2440810, 2440811, 2440812, 2440821, and 2440822, across Valley
View Avenue, N.W., and continuing along the western property lines of tax parcels
2140609, 2140610, 2140611, and 2140612, across Courtland Road, N.W., and continuing
along the western property lines of tax parcels 2140314, 2140315, 2140316, and
2140317, across Greenland Road, N.W., and continuing along the western property lines
of tax parcels 2150933, 2150932, 2150931; 2150930, and 2150929, across Forest Hill
Avenue, N.W., and continuing along the western property lines of tax parcels 2150729,
2150728, 2150727, 2150726, and 2150725, across Hillcrest Avenue, N.W., and
continuing along the western property lines of tax parcels 2150320, 2150319, 2150318,
2150321x, 2150324, and 2150325, to the north comer of tax parcel 2150325;
Then proceeding east to the west comer of tax parcel 2150322;
Then proceeding along the western property lines of tax parcels 2150322, 2081108
through 2081114, inclusive, across Round Hill Avenue, N.W., and continuing along the
western property line of tax parcels 2081008 through 2081012, inclusive, and 2081002,
to the west right-of-way line of Williamson Road, N.W.;
Then proceeding south along the west fight-of-way line of Williamson Road, N.W., to
the south fight-of-way line of Fugate Road, N.E.;
Then proceeding east along the south fight-of-way line of Fugate Road, N.E., to the west
right-of-way line of Plantation Road, N.E.;
Then proceeding south along the west right-of-way line of Plantation Road, N.E., to the
northeastern comer of tax parcel 3120601;
Then proceeding east across Plantation Road, N.E., to the northwestern comer of tax
parcel 3121124, and continuing along the northern property line of said parcel to its
northeast comer;
Then proceeding south along the eastern property lines of tax parcels 3121124, 3121123,
3121122, 3121121, 3121120, 3121119, 3121118, 3121117, 3121116, 3121115, 3121114,
and 3121113, to the northern right-of way line of Forest Hill Avenue, N.E.;
Then proceeding west along the northern fight-of-way line of Forest Hill Avenue, N.E.,
and continuing across Plantation Road, N.E., to the southwest comer of tax parcel
3120612;
Then proceeding south across Forest Hill Avenue to northeast comer of tax parcel
3120713, and continuing south along the east property lines of tax parcels 3120713-
3120718, inclusive, to the southeast comer of 3120718;
Then proceeding west along the south property line of 3120718 to the western right-of-
way line of Byrd Avenue, N.E. (undeveloped);
Then proceeding south along the western fight-of-way line of Byrd Avenue, N.E., to the
southeastern comer o f tax parcel 3120307;
Then proceeding west along the southern property lines of tax parcels 3120307 and
3120314, across Larchwood Street (undeveloped), and continuing west along the
southern property line of 3120217 to the parcel's northwest comer;
Then proceeding south along the eastern property lines of tax parcels 3081319, 3081321
through 3081331, 3110707, 3110706, 3110705, 3110704, 3110703, 3110702, and
3110701, to the northern right-of-way line of Thurston Avenue, N.E.;
Then proceeding west along the northern right-of-way of Thurston Avenue, N.E., to the
western right-of-way line of Colgate Street, N.E.;
Then proceeding south along the western fight-of-way line of Colgate Street, N.E., across
Lone Oak Avenue, N.E., to the northwest comer of tax parcel 3071021, and continuing
south along the eastern property lines of tax parcels 3071021, 3071016, 3071015,
3071014, 3071013, 3071012, 3071011, 3071010, 3071009, 3071008, 3071005, 3071003,
mad 3071001, to the southeastern comer of tax parcel 3071001;
Then proceeding west along the southern property line of tax parcel 3071001 .to its
southwest comer, and continuing west to the southeast comer of tax parcel 3070708,
continuing west along the southern property line of tax parcel 3070708 to its southwest
comer;
Then proceeding north along the western property lines of tax parcels 3070708 through
3070716, inclusive, across Wayne Street, N.E., to the southwest comer of tax parcel
3110111, and continuing north along the westem property lines of tax parcels 3110111
and 3110114 through 3110122, inclusive, across Thurston Avenue, N.E., and continuing
along the western property lines of tax parcels 3110210 through 3110217, inclusive, to
the northern right-of-way line of Noble Avenue, N.E.;
Then proceeding west along the northern right-of-way line of Noble Avenue, N.E., across
Williamson Road, and continuing west along the northern fight-of-way line of Noble
Avenue, N.W., to the western right-of-way line of Interstate 581;
Then proceeding south along the westem right-of-way line of Interstate 581 to the
northem right-of-way line of Douglass Avenue, N.W.;
Then proceeding west along the northern right-of-way line of Douglass Avenue, N.W., to
the western right-of-way line of Burrell Street, N.W.;
Then proceeding south along the westem right-of-way line of Burrell Street, N.W., to the
southern right-of-way line of Orange Avenue, N.W., where it intersects the western right-
of-way line of Gainsboro Road, N.W., the point of beginning,
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Establishment of the
Washington Park/Williamson
Road Rehabilitation District
and expansion of the Melrose
Rehabilitation District
Background:
Section 36-52.3 of the Code of Virginia provides for local establishment of
Rehabilitation Districts by City Council resolution. The establishment of
Rehabilitation Districts permits the City to implement housing programs such
as rehabilitation assistance incentives. In addition, Rehabilitation Districts
enable the City to establish Neighborhood Design District regulations in the
Zoning Ordinance pertaining to new construction and additions to existing
structures. These programs are limited to core areas of the City~ which City
Council has designated as Conservation Areas, Redevelopment Areas, or
Rehabilitation Districts.
Through the neighborhood planning process, staff identified three areas where
Rehabilitation Districts should be designated: Washington Park, the southern
portion of the Williamson Road area, and portions of Villa Heights. Each of the
proposed rehabilitation districts are adjacent to areas embraced in the Harrison
Conservation Area approved by City Council in Resolution No. 25373, on
The Honorable Mayor and Members of Council
May 16, 2005
Page 2
November 10, 1980. Relevant neighborhood plan recommendations are cited
below:
Harrison/Washington Park Neighborhood Plan:
· Expand the Rehabilitation District in the Washington Park
neighborhood.
· Implement Neighborhood Design District overlay zoning.
· Ensure continued code enforcement efforts, especially with respect to
housing maintenance and vacant lot maintenance.
W/l/lamson/~oadArea Plan:
· Survey housing conditions in the southern neighborhoods and expand
the Rehabilitation District into these areas as warranted to enable
Rental Inspection Program, rehabilitation incentives, and
Neighborhood Design District.
· Implement the Neighborhood Design District in eligible
neighborhoods.
Villa Heights/Fa/r/and Neighborhood Plan:
· Expand the Rehabilitation District to the Villa Heights neighborhood
and consider expansion of the Rental Inspection Program.
· Insure new housing development and inflll-housing models are
consistent with the design guidelines of Vision 2001-2020.
· Encourage programs with incentives for homeownership for people
interested in living in the neighborhoods.
V/s/on 2001-2020 contains two recommendations related to the expansion:
· Consider Neighborhood Design District overlay zoning for qualifying
centers in Rehabilitation and Conservation Areas to encourage compatible
design of development in village centers. (NH AS)
· Aggressively market the Real Estate Tax Abatement Program to
encourage rehabilitation of older homes.
The Washington Park Alliance for Neighborhoods and the Williamson Road
Action Forum, in a letter dated February 25, 2005, have requested that the City
of Roanoke establish Rehabilitation Districts in their respective neighborhoods.
Considerations:
The Code of Virginia requires that a proposed Rehabilitation District meet two
criteria. First, the area must be adjacent to an area embraced in a conservation
plan which has been approved by City Council pursuant to section 36-49.1 of
the Code of Virginia. The Melrose Rehabilitation District is adjacent to the
The Honorable Mayor and Members of Council
May 16, 2005
Page 3
Harrison Conservation Area. The proposed Washington Park/Williamson Road
Rehabilitation District is a new district which abuts the Harrison Conservation
Area approved by City Council by Resolution No. 25373, on November 10,
198O.
The second criterion is that the area is likely to deteriorate if not rehabilitated.
Four indicators were used to identify potential for housing deterioration, as
experience has shown that these factors, if not addressed, are likely to lead to
problems with housing maintenance and result in a loss of competitive market
position of the neighborhood in relation to the City and the Region:
· Median value in relation to Roanoke's overall housing values
· Owner occupancy rates
· Age of structures
· Resident income levels
Washinqton Park · The neighborhood has an extremely Iow owner-occupancy rate of 27%.
· The median house value is $48,400 (40% less than Roanoke's median of
$80,300).
· 79% of the structures are 50 years or older.
· 59% of the residents are at or below poverty level and median household
income is $12,948. (58% less than city median of $30,719)
Willlamson Road area:
· Owner occupancy rate is 48%, eight points below Roanoke's overall
ownership rate of 56%.
The median house value is $64,850 (! 9% less than Roanoke's median
$80,300).
· 84% of the structures are 50 years or older.
· 23% of residents are at or below poverty level and median household
income is $24,518. (20% less than city median of $30,719)
Villa Helahts: · Owner occupancy rate is 71%, 15 points higher than the city's overall
ownership rate.
· The median house value is $57,400 (29% less than Roanoke's median of
$80,300)
· 89% of the structures are 50 years or older.
· 23% of residents are at or below poverty level and median household
income is $26,513. (14% less than city median of $30,719)
The Honorable Mayor and Members of Council
May 16, 2005
Page 4
Establishing these areas as Rehabilitation Districts is important to Roanoke's
strategy to target rehabilitation activities into selected focus areas. All three
neighborhoods are CDBG-eligible. However, without the designation, some
resources such as the Rental Rehabilitation Program and extended Real Estate
Tax Abatements will not be available.
Planning staff reviewed this proposed expansion with the Roanoke
Redevelopment and Housing Authority. On April 11,2005, the RRHA Board of
Commissioners adopted Resolution No. 3320 in support of the proposed
Rehabilitation Districts.
Recommendation:
Approve the resolution designating the Washington Park/Williamson Road
rehabilitation district and expanding the Melrose rehabilitation district pursuant
to the provisions of Section 36-52.3, Code of Virginia (1950), as amended,
finding that the portions of the city described in the resolution are
deteriorating, and that if such portions of the city are not rehabilitated, such
portions of the City of Roanoke are likely to deteriorate to a condition similar to
that which exists in the conservation area embraced by, and included in, the
Harrison Conservation Plan.
Respectfully submitted,
Darlene I_ rcham
City Manager
DLB:CC:mpf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Dev.
R. Brian Townsend, Director, Planning Building and Development
Dan Webb, Acting Director, Housing and Neighborhood Services
John Baker, RRHA
Dann Campbell, RRHA
CM05-00053
CITY... or R ANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
May 18, 2005
File #60-468
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37062-051605 appropriating $40,335.00
from the Western Virginia Water Authority for the Carvins Cove Planning and
Development Project, and amending and reordaining certain sections of the 2004-
2005 Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
K:~AGENDA CORRESPONDENCE~agenda correspondence 05UVlay 05~May 16 2005 corres.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37062-051605.
AN ORDINANCE to appropriate funding from the Western Virginia Wa~r
Authority for the Carvins Cove Planning and Development Project, amending and
reordaining certain sections of the 2004-2005 Capital Projects Fund Appropriations, and
dispensing with the second reading bY title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Capital ProjeCts Fund
Appropriations
Appropriated from General Revenue
Revenues
WVVVA - Carvins Cove Development
008-620-9825-9003
008-620-9825-9811
40,335
40,335
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
City Clerk:
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May16,2005
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Can/ins Cove Natural Reserve
Capital Transfer from WVWA
Prior to the existence of the Western Virginia Water Authority (WVWA), the
Departments of Parks and Recreation and the Roanoke Utilities Department
partnered in a joint arrangement that would allow a portion of the fees obtained
for recreational use at Carvin's Cove to divert back to Parks and Recreation.
These funds were used as matching funds for the Virginia Recreational Trails
Grant program and other related trail improvements. These were the only
operational and/or capital funds that were available to the Department of Parks
and Recreation for the routine and capital upkeep of the 30+ miles of trail
within the "Reserve".
When the WVWA was formed, $40,335 of these funds which remained in the
account for Can/in's Cove Trails was transferred to the Authority. The Water
Authority has since returned this funding to the City so that the trail project
could be completed. The Department of Parks and Recreation is prepared to
utilize these funds to rehabilitate trails within the "Reserve".
Recommended Action:
Authorize the Director of Finance to establish a revenue estimate in the amount
of $40,335 in account 008-620-9825-9811 (Can/ins Cove Planning and
Honorable Mayor and Members of Council
May 16, 2005
Page 2
Development) and appropriate funding of the same in an expenditure account
to be established in the Capital Projects Fund.
Respectfully submitted,
City Mana~j~
DLB:SCB:na
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Steven C. Buschor, Director of Parks and Recreation
Rolanda B. Russell, Assistant City Manager for Community Development
#CM05-00054
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #24-144-282
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37063-051605 amending and reordaining
§14.1-19, Collection in central business district, of Chapter 14.1, Solid Waste
Manaqement, of the Code of the City of Roanoke (1979), as amended, by deleting
requirements pertaining to set-out time for trash and recyclables within the central
business district.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
KSAGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 certes.doc
Darlene L. Burcham, City Manager
May 18, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein,Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
John P. Varney, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald $. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Jesse A. Hall, Director of Finance
Lora A. Wilson, Law Librarian
Robert K. Bengtson, Director of Public Works
Frank W. Decker, III, Division Manager, Solid Waste Management
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 certes.doc
IN THE COUNC~ OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of May, 2005.
No. 37063-051605.
AN ORDINANCE amending and reordaining §14.1-19, Collection in central business
district, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as
amended, by deleting requirements pertaining to set-out time for trash and recyclables within the
central business district; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of ~oan0ke as follows:
1. Section 14.1-19, Collection in central business district, of Chapter 14.1, Solid Waste
Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained, by deleting requirements pertaining to set-out time for trash and recyclables within the
central business district, to read and provide as follows:
§ 14.1-19. Collection in central business district.
(d)
this ordinance by title is hereby dispensed with.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
City Clerk.
o-ca-solidwastemgmt l
06/23/03
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Amendment of City Code
Regarding Times of Waste
Collection in Central Business
District
Background:
For quite some time the Department of Public Works and its Solid Waste
Management (SWM) Division have been examining trash collection operations
downtown, with the primary objectives of keeping trash off the streets,
maintaining vehicular traffic flow, encouraging recycling, helping all legitimate
businesses and activities to thrive, and enhancing the "Downtown Experience"
generally. A series of meetings with downtown interests since last summer
resulted in a plan for adjustments to trash collection services, on which Council
was briefed April 4, 2005.
A key component of the plan is an adjustment to the times SWM personnel will
collect trash and recyclable paper and cardboard from sidewalks in the central
business district (CBD). Specifically, the collection route currently started about
5:15 PM will be moved to begin at about 3:15 PM. This run will collect trash
from lunchtime traffic while avoiding rush hour vehicular traffic and not
detracting from outdoor dinner dining. Also, flexible arrangements will be
made with establishments that produce large amounts of recyclable paper and
Honorable Mayor and Members of Council
May 16, 2005
Page 2
cardboard to collect this material at times convenient to the establishments,
particularly between 6:30 and 9:00 PM. In addition, SWM may make unique
arrangements for collections in special circumstances, such as the Market
Building and special evening or weekend events.
Considerations:
Section 14.1-19(d) of the Code of the City of Roanoke specifies that trash in the
CBD must be placed out between 5:00 and 9:00 PM. This specificity is not
conducive to the degree of flexibility needed to provide high quality waste and
recyclable collection service to the diversity of establishments downtown.
Section 14.1-6 of the Code of the City of Roanoke authorizes the city manager
generally to establish rules and regulations regarding waste collection.
Arrangements for collection of trash and recyclables in the CBD should be
established by such rules and regulations, and adjusted administratively as
needed. Allowing arrangements to be made in this administrative manner will
allow the initial steps of the service enhancement plan to be implemented.
Recommended Action:
Delete Section 14.1-19(d) of the Code of the City of Roanoke, to allow trash and
recyclables collection times in the CBD to be established by means of rules and
regulations promulgated by the City Manager as authorized by Section 14.1-6.
Respectfully submitted,
DLB:hdp
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, Director of Public Works
Frank L. Decker, Manager, Solid Waste Management
CM05-00061
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #5-60
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37064-051605 appropriating funds for State
Asset Sharing and Federal Forfeited Property Sharing, and amending and reordaining
certain sections of the 2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May :16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
KSAGENDA CORRESPONDENCE,agenda correspondence 05\May 05~Aay 16 2005 certes.doc ,
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
The 16th day of May, 2005.
No. 37064-051605.
AN ORDINANCE to appropriate funding for State Asset Shadng and Federal Forfeited
Property Sharing, amending and reordaining certain sections of the 2004-2005 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Overtime Wages
Investigations and Rewards
Revenue
Police Asset Forfeiture-Interest
Asset Forfeiture - State
Federal Forfeiture Subsidy
Federal Asset Forfeiture-Interest
035-640-3302-1003 43,573
035-640-3304-2150 107,402
035-640-3302-3299 2,197
035-640-3302-3300 41,376
035-640-3304-3305 105,450
035-640-3304-3306 1,952
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May16,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: State Asset Sharing and Federal
Forfeited Property Sharing
Background:
In ] 991, the Virginia General Assembly passed State legislation allowing local
law enforcement to seize and have forfeited property connected with illegal
narcotics distribution. The law also makes it possible for police departments to
receive proceeds from these forfeited properties. Application for an equitable
share of the property seized by local law enforcement must be made to the
Department of Criminal Justice Services, Forfeited Asset Sharing Program and
certified by the Chief of Police. Property, including funds shared with State and
local agencies, may be used only for law enforcement purposes. Program
requirements mandate that these funds be placed in an interest bearing
account and the interest earned be used in accordance with program
guidelines. Revenue totaling $43,573 has been collected and is available for
appropriation in the Grant Fund (Account Number 035-640-3302-3299 and
035-640-3302-3300).
In 1986, Congress authorized the transfer of certain federally forfeited property
to state and local law enforcement agencies that participated in the
investigation and seizure of the property. Application for an equitable share of
property seized by local law enforcement must be made to the U.S. Department
of Justice and certified by the City Attorney. This property, including funds
shared with state and local agencies, may be used only for the purpose stated
in the application, i.e., narcotics investigations related to law enforcement.
The Honorable Mayor and Members of Council
May 16, 2005
Page 2
Participation in federally forfeited property enhances the effectiveness of
narcotics investigations by providing necessary investigations equipment,
investigative funds, and it offsets the costs that would otherwise have to be
borne by the city's taxpayers.
The Police Department receives funds periodically from the federal
government's asset sharing program. Grant requirements mandate that these
funds be placed in an interest bearing account and the interest earned
be used in accordance with program guidelines. Revenue totaling $107,402
has been collected and is available for appropriation in the Grant Fund accounts
035-640-3304-3305 and 035-640-3304-3306.
Recommended Action:
Increase the Grant Fund revenue estimate for account 035-640-3302-3299 by
$2,197 and accounts 035-640-3302-3300 by $41,376 and appropriate $43,573
to the Grant Fund - Overtime Wages account 035-640-3302-1003.
Increase the Grant Fund revenue estimate for account 035-640-3304-3305 by
$105,450 and account 035-640-3304-3306 by $1,952 and appropriate
$107,402 to the Grant Fund - Investigations and Rewards account 035-640-
3304-2150.
Respectfully ~.~b~itted,
Darlene L Bu/~cham
City Manage~
DLB:ALG:mds
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, ACM for Community Relations
A. L. Gaskins, Chief of Police
CM05-00063
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #20-77
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37065-051605 supporting the City of
Roanoke's application for an allocation of $800,800.00 through the Virginia
Department of Transportation Local Partnership Fund, as more fully set forth in a
letter from the City Manager addressed to the Council under date of May 16, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Robert K. Bengtson, Director of Public Works
Kenneth H. King, Manager, Division of Transportation
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 corres.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37065-051605.
A RESOLUTION supporting the City of Roanoke's application for an allocation of
$800,800.00 through the Virginia Department of Transportation Local Partnership Fund.
WHEREAS, the City of Roanoke desires tO submit an application for an allocation of funds
up to $800,800.00 through the Virginia Department of Transportation Fiscal Year 2005-2006 Local
Parmership Fund;
WHEREAS, the Council of the City of Roanoke h~ identified a qualifying project and agrees
to manage and administer this project;
WHEREAS, $800,800100 of these funds are requested to replace federal funds on the City of
Roanoke - Signal Improvements and ITS, project number U000-128-131; and
WHEREAS, $800,800.00 of the replaced funds are to be transferred to the Wonju Street
Extension, project number U000-128-127.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Council hereby supports this application for an allocation of $800,800.00 through the Virginia
Department of Transportation Local Parmership Fund, all of which is described in greater detail in
the City Manager's letter dated May 16, 2005, to this Council.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 16, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Local Partnership Fund
Background:
The General Assembly approved several amendments to the 2004-2006
biennium budget that continue to promote the VDOT-Iocality partnership.
These amendments establish several initiatives to encourage localities to
assume responsibility for all or parts of their construction programs. The
Local Partnership Fund initiative designates $40 million to encourage local
governments to assume responsibility for the management and administration
of certain transportation projects within the locality. To request funds from
the Local Partnership Fund, the locality must identify a qualifying project or
projects, and agree to administer the selected projects. Qualifying projects are
those scheduled for advertisement between July 1, 2005 and June 30, 2006,
based on the VDOT advertisement schedule, and federally funded through the
secondary or urban system allocation. The federal funds replaced by the state
funds must then be used on another project which qualifies for federal
funding. Applications for Local Partnership Funds are due by June 1,2005.
Considerations:
The only City project currently eligible for these funds is the Signal & ITS
Improvement project listed in the current Six-Year Improvement Plan. The City
has already agreed to assume control over this project. This project includes
$800,800 in federal funds that will be replaced with the same amount of state
Honorable Mayor and Members of City Council
May 16, 2005
Page 2
funds if this project is approved under this program. The $800,800 in federal
funds will be transferred to the 13th Street and Hollins Road - 4 lane project.
Recommendation:
City Council adopt a resolution supporting this application for an allocation of
$800,800 through the Virginia Department of Transportation Local Partnership
Fund.
Respectfully,.s
Darlene L. Bu~
City Managet~
_~tted,
ham
DLB/MDJ/gpe
Attachments
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King Jr., P.E., Manager, Division of Transportation
CM05-00064
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #24-67-379
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37066-051605 amending Article IV, Parks,
Chapter 24, Public Buildings and Property Generally, Code of the City of Roanoke
(1979), as amended, by adding a new §24-103, Definition; purpose.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 cortes,doc
Darlene L. Burcham, City Manager
May 18, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virgmia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III,Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, ChiefJudge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
John P. Varney, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Jesse A. Hall, Director of Finance
Lora A. Wilson, Law Librarian
Elizabeth Belcher, Roanoke Valley Greenway Coordinator, P. O. Box 29800,
Roanoke, Virginia 24018
Steven C. Buschor, Director, Parks and Recreation
R. Brian Townsend, Director, Planning Building and Development
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 corres,doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of May, 2005.
No. 37066-051605.
AN ORDINANCE amending Article IV, Parks, Chapter 24, Public Buildings and
Property Generally, Code of the City of Roanoke (1979), as amended, by adding a new {}24-103,
Definition; purpose; and dispensing with the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke, as follows:
1. Article IV, Parks, Chapter 24, Public Buildings and Property Generally, of the
Code of the City of Roanoke (1979), as amended, is hereby amended by the addition of a new
{}24-103, Definition; purpose, which shall read and provide as follows:
§24-103. Definition; purpose.
(a) The term "park," as used in this Article, shall mean any land, water,
right-of-way, or way owned or managed by the City that is designated in the
City's comprehensive plan as a park, or which is administered by the City as such,
including, but not limited to, the Carvins Cove Natural Reserve (as defined in
§35-14), and all of the City-owned lands contiguous to and along the Roanoke
River, Mill Mountain, and the Fishburn Parkway and Blue Ridge Parkway.
(b) The purposes of the City's parks include enhancing the health,
enjoyment, and quality of life of citizens by preserving and protecting open
spaces and the natural environment, the native flora and fauna therein, and
historic structures and areas; providing for sustainable active and passive
recreational facilities and areas for public use; and contributing to the
attractiveness of the community with landscaped and ornamented areas, buffers,
and open spaces.
2. Pursuant to §12 of the Roanoke City Charter, the second reading by title
paragraph is hereby dispensed with.
ATTEST:
City Clerk.
K:XJvl I~.SURES~o-amparksaddd¢finitionofpark. I .doc
WILLIAM M. HACKWORTH
CI~( ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY AT]?ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853-122 I
EMAIL: cityatty ® ci.roanoke va.us
May 16, 2005
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY A~fORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Parks
Dear Mayor Harris and Members of Council:
At Dr. Cutler's request, I have prepared for your consideration the attached
ordinance which would amend the City Code to provide a definition of the term "park",
as used therein, as well as a statement of the purpose of the City's parks.
The ordinance has been reviewed by Steven C. Buschor, Director of Parks and
Recreation, and by Brian J. Townsend, Director of Planning, Building and Development.
I would be pleased to respond to any questions that you may have with regard to this
ordinance.
With kindest personal regards, I am
WMH:f
Attachment
cc: Darlene L. Burcham, City Manager
Sincerely yours,
William M. Hackworth
City Attorney
Brian J. Townsend, Director of Planning, Building and Development
Steven C. Buschor, Director of Parks and Recreation
K:\COUNC IL\l-hmparksdefinitionaddi.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18,2005
File #60-467
Jesse A. Hall
Director of Finance
Roanoke, Virginia 24014
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37067-051605 transferring funds in
connection with staffing and administrative costs of additional school instructional
personnel, funding of fuel costs and appropriating funds for the Title I D At-Risk
Juvenile Detention Center Reading Teacher program, the Calculator Grant, the
Western Virginia Regional Science Fair, and the Learn and Serve K-12 Virginia
program, and amending and reordaining certain sections of the 2004-2005 School
Fund Appropriations.
The abovereferenced measure was adopted bythe Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
KSAGENDA CORRESPONDENCE~agenda correspondence 05\May 05~May 16 2005 corres.doc
Jesse A. Hall
May 23, 2005
Page 2
pc:
Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis
Avenue, S. E., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 2403!
K:LAGENDA CORRESPONDENCE~agenda correspondence 05~May 05\May 16 2005 corres.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of May, 2005.
No. 37067-051605.
AN ORDINANCE to tmns~r ~nding to cover staffing and admin~tmtive costs
additional school instructional personnel, funding of fuel costs and to appropriate funding for the
Title I D At-Risk Juvenile Detention Center Reading Teacher program, the Calculator Grant, the
Western Virginia Regional Science Fair, and the Learn and Serve K-12 Virginia program,
amending and reordaining certain sections of the 2004-2005 School Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 School Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Teacher Stipends
Inservice
Social Security
Every Day Math Materials
Purchased Services
Contracted Services
Travel Expenses
Membership Fees
Instructional Supplies
Security Guards
Social Security
Substitute
Part-Time Guidance
Part-Time Clerical,
Retiree Health Credit
Social Security
Retirement
Health Insurance
Purchased Services
Printing Services
Travel Expenses
030-062-6131-6104-0121
030-062-6131-6104-0129
030-062-6131-6104-0201
030-062-6131-6104-0614
030-062-6874-6108-0614
030-662-6877-6311-0313
030-062-6877-6311-0554
030-062-6877-6311-0581
030-062-6877-6311-0614
030-062-6877-6685-0195
030-062-6877-6685-0201
030-065-6878-6315-0021
030-065-6878-6315-0123
030-065-6878-6315-0151
030-065-6878-6315-0200
030-065-6878-6315-0201
030-065-6878-6315-0202
030-065-6878-6315-0204
030-065-6878-6315-0332
030-065-6878-6315-0351
030-065-6878-6315-0554
4,664
500
357
3,000
9,650
2,615
4,225
500
540
349
21
100
4,000
8,000
25
926
625
550
26,160
450
187
Supplies
Compensation of Teachers
Educational and Recreational Supplies
Educational and Recreational Supplies
Inservice Workshops
Educational and Recreational Supplies
Educational and Recreational Supplies
Compensation of Directors
Other Professional Services
Compensation of Clerical
Vehicle and Equipment Fuel
Additional - Machinery and Equipment
Interest
Revenues
Federal Grant Receipts
Federal Revenue
Local Match
Fees
Federal Grant Receipts
030-065-6878-6315-0614
030-062-6001-6100-0121
030-062-6001-6106-0614
030-062-6001-6112-0614
030-062-6001-6314-0587
030-062-6001-6143-0614
030-062-6002-6674-0614
030-064-6002 -6200-0114
030-064-6002-6200-0313
030-065-6003-6676-0151
030-065-6003-6676-0609
030-065-6006-6681-0821
030-065-6007-6998-0902
030-062-6131-1102
030-062-6874-1102
030-062-6877-1101
030-062-6877-1103
030-065-6878-1102
255
874,000
18,000
550
3,750
3,700
2,100
150,000
97,900
500,000
250,000
(5OO,OO0)
(1,400,000)
8,521
9,650
2,000
6,250
41,278
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
City Clerk.
'~l Kathy G. Stockburger, Chairman
Robert J. Sparrow, Vice Chairman
William H. Lindsey
¢/.-Roonoke
City School Board P.O. Box t@]45, Ftoanake, Virginia 24031
Gloria P. Manns
Alvin L. Nash
Courtney A. Penn
David B. Trinkre, M.D.
Doris N. Ennis, Acting Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
May 16, 2005
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on May
10, the Board respectfully requests City Council to appropriate the
following funds:
· $8,521.00 for the Title ! D At-Risk Juvenile Detention Center
Reading Teacher program to provide federal funds to employ a part-
time reading teacher at the .luvenile Detention Center. This new
program is one hundred percent reimbursed by federal funds.
· $9,650.00 from Title f Assessment funds to purchase scientific and
graphing calculators. The calculators will be used by middle and
high school students to implement statewide standards of learning
assessment programs. This continuing program is one hundred
percent reimbursed by federal funds.
· $8,250.00 for the 2005-06 Western Virginia Regional Science Fair
which is being hosted by Roanoke City. Participating school districts
and corporate and individual contributions will contribute toward the
cost of the fair, with a local match cost to Roanoke City Schools.
This is a continuing grant.
· $41,278.00 for the Learn and Serve K-12 Virginia program to
provide hands-on education and career development for students at
William Fleming High School and Taylor Learning Academy. This
continuing program is one hundred percent reimbursed by federal
funds.
Discovering the Wealth in All Children
Members of Council
Page 2
May 16, 2005
The Board further requests the transfer of $1,900,000 from facilities
funds and debt service reserve to provide funding for 23.6 FTEs and
related instructional expenses, for staffing changes in administrative
services, and for the increased transportation costs for fuel and additional
route miles.
The School Board thanks you for your approval of the above requests.
Sincerely,
Clerk
re
CC:
Mrs. Kathy G. Stockburger
Mrs. Doris N. Ennis
Mr. Kenneth F. Mundy
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Paul Workman (with
accounting details)
JESSE A. HALL
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
May]6,2005
The Honorable C. Nelson Harris, Mayor
The Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Sherman P. Lea, Council Member
The Honorable Brenda L. McDaniel, Council Member
The Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate the following:
$8,521 for the Title I D At-Risk Juvenile Detention Center Reading
Teacher program to provide federal funds to employ a part-time
reading teacher at the Juvenile Detention Center. This new
program is one hundred percent reimbursed by federal funds.
$9,650 from Title I Assessment funds to purchase scientific and
graphing calculators. The calculators will be used by middle and
high school students to implement statewide standards of learning
assessment programs. This continuing program is one hundred
percent reimbursed by federal funds.
$8,250 for the 2005-06 Western Virginia Regional Science Fair
which is being hosted by the City of Roanoke. Participating school
districts, corporations, and individuals will contribute toward the
cost of the fair, with a local match cost to the City Schools. This is
a continuing grant.
· $41,278 for the Learn and Serve K-12 Virginia program to provide
hands-on education and career development for students at William
Honorable Mayor and Members of Council
May 16, 2005
Page 2
Fleming High School and Taylor Learning Academy. This
continuing program is one hundred percent reimbursed by federal
funds.
The Board further requests the transfer of $1,900,000 from facilities
funds and debt service reserve to provide funding for 23.6 FTEs and
related instructional expenses, for staffing changes in administrative
services, and for the increased transportation costs for fuel and
additional route miles.
We recommend that you concur with this report of the School Board and
adopt the attached budget ordinance to appropriate funding as outlined
above.
Sincerely,
Jesse A. Hall
Director of Finance
JAH:ca
Attachment
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management & Budget
Marvin T. Thompson, Superintendent, Roanoke City Schools
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
May 18, 2005
File #178
The Honorable C. Nelson Harris, Mayor
Noel C. Taylor Municipal Building
215 Church Avenue, S. W., Room 452
Roanoke, Virginia 24011
Ben J. Fink, Chair
Roanoke Redevelopment and Housing
Authority
2715 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Gentlemen:
I am enclosing copy of Resolution No. 37068-051605 authorizing the Mayor to
enter into a Memorandum of Understanding dated August 6, 2004, between the
Roanoke Redevelopment and Housing Authority and the City of Roanoke.
The abovereferenced measu re was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 16, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N.W.,Roanoke, Virginia 24017
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\May 05\May 16 2005 cerres.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of May, 2005.
No. 37068-051605.
A RESOLUTION authorizing the Mayor to enter into a Memorandum of Understanding dated
August 6, 2004, between the Roanoke Redevelopment and Housing Authority and the City of Roanoke.
WHEREAS, in January, 2003, Councilman Rupert Cutler asked that the City of Roanoke CCity")
and the Roanoke Redevelopment and Housing Authority ("RRHA") put in writing the expectations of each
organization to strengthen their working relationship;
WHEREAS, in October, 2003, at a joint meeting, of City Council and the RRHA Board,
Councilman Nelson Harris moved that the City and RRHA define the roles and expectations in a policy
statement;
WHEREAS, City Council appointed two members and the RRHA Board appointed two members
to a committee to finalize the policy statement;
WHEREAS, the Memorandum of Understanding has been finalized after receiving the comments
of the members of City Council and the RRHA Board; and
WHEREAS, it is in the best interest of the citizens of the City of Roanoke to strengthen the
relationship between the City and RRHA.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
the Mayor be and he is hereby authorized to execute, for and on behalf of the City of Roanoke, the
Memorandum of Understanding, dated August 6, 2004, between the Roanoke Redevelopment and Housing
Authority and the City of Roanoke, which shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
Mayg, 2005
Ms. Mary Parker
City Clerk
Municipal Building, Room 456
215 Church Avenue SW
Roanoke VA 24011.1536
Dear Ms. Parker:
Our Board Chairman, Ben Fink, would like to request that the Memorandum of
Understanding between the Roanoke Redevelopment and Housing Authority and
the City of Roanoke dated August 6, 2004, be Included in the agenda of the
May 16, 2:00 p.m. City Council session.
Per your request, I am including the Memorandum of Understanding (MOU) end
Resolution No. 3313 of the Board of Commissioners of the Roanoke
Redevelopment and Housing Authority approving the MOU. Thank you.
Executive Assistant
Eno,
c: Ben Fink, Board Chairman
~am.ha.o~ I (5~0) 98~928i J (5~ 983-9229 Fax
August 6, 2004
MEMORANDUM OF UNDERSTANDING
BETWEEN THE BOARD OF COMMISSIONERS OF
THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (RRHA)
AND
THE COUNCIL OF THE CITY OF ROANOKE (CITY)
This memorandum of understanding defines the role of the RRHA and the City:
A strong partnership between the City and RRHA is essential to the success of the overall
mission of both. The unique powers and roles, when combined in a working partnership,
provide the greatest opportunity for addressing the challenging issues facing Roanoke
today.
II.
As constituted by Title 36 of the Code of Virginia, the relationship between the City and
RRHA is unique among all other organizations in the community. City Council created
RRHA and appoints the Board of Commissioners for 4-year terms. For redevelopment
and revitalization projects, the City sets policy and direction and RRHA implements the
programs and projects of the City. For public housing and Section 8, RRHA is heavily
regulated by HUD policies and guidelines in the fulfillment of its responsibilities.
III. RRHA is charged with three primary responsibilities:
a. Maintenance of 1,328 units of public housing in nine developments to serve
economically disadvantaged citizens in the City of Roanoke.
b. Administration of 1,321 Section 8 rental housing vouchers to assist economically
disadvantaged citizens in the City of Roanoke.
c. Utilization of redevelopment and rehabilitation powers to assist the City in major
economic development and neighborhood revitalization initiatives.
IV. RRHA and the City agree that all housing initiatives will be jointly developed.
V. RRHA will explore opportunities to establish a presence in the Downtown Roanoke area
( in-a soparate~f~acilit2~)in order to more closely facilitate interactions between the staffs of
the City and RRHA.
VI. RRHA and the City will explore and implement methods to partner on code enforcement
within the City.
VII.
RRHA and the City will negotiate a percentage of Community Development Block Grant
(CDBG) funding as an annual amount to be utilized by RRHA to address housing needs
within the City.
VIII. RRHA and the City will partner to leverage outside funding sources such as grants,
HOPE VI programs, etc.
Memorandum of Understanding
City of Roanoke and The Roanoke Redevelopment & Housing Authority
August 6, 2004
Page 2 of 2
IX.
RRHA will explore ways to pursue regional opportunities for housing and redevelopment
and participate with the City in discussions with surrounding jurisdictions about regional
housing issues and solutions.
Signed this day, __ of ,2004
By:
Chairman
Board of Commissioners
Roanoke Redevelopment and Housing Authority
Mayor
City of Roanoke, Virginia
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO. 3313
Meeting Date: November 8, 2004
Agenda Item: 1--2
RESOLUTION OF THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY APPROVING A MEMORANDUM OF
UNDERSTANDING BETVVEEN THE ROANOKE REDEVELOPMENT
AND HOUSING AUTHORITY AND THE CITY OF ROANOKE
WHERAS, in January, 2003 Councilman Rupert Cutler asked that the City
of Roanoke (City) and the Roanoke Redevelopment and Housing Authority
(RRHA) put in writing the expectations of each organization to strengthen the
working relationship; and
WHEREAS, in June 2003 the RRHA Chairman sent Councilman Cutler a
draft "Statement of Purpose & Expectations for The City of Roanoke and The
Roanoke Redevelopment and Housing Authority"; and
WHEREAS, in October, 2003 at the joint meeting of City Council and the
RRHA Board, Councilman Nelson Harris moved that the City and RRHA should
define the roles and expectations in a policy statement and that City Council
appoint two members and the RRHA Board appoint two members to a committee
that would finalize the statement and report back to City Council; and
WHEREAS, the motion was adopted and committee members were
appointed; and
WHEREAS, the committee prepared a draft Memorandum of
Understanding which was sent to members of City Council and the RRHA Board;
and
WHEREAS, comments were received and incorporated into the document
which resulted in a finalized document; and
WHEREAS, it is in the best interest of the citizens of the City of Roanoke
to strengthen the relationship between the City and RRHA, and it is the desire of
the RRHA Board to act to assist that process.
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the City
of Roanoke Redevelopment and Housing Authority that in order to strengthen the
relationship between the City of Roanoke and the Roanoke Redevelopment and
Housing Authority it is necessary to have an approved policy statement defining
the roles and expectations, and the attached Memorandum of Understanding
Between the Board of Commissioners of the Roanoke Redevelopment and
Housing Authority and the Council of the City of Roanoke be and hereby is
approved.
COMMISSIONERS ACTION
Approved. X
Disapproved
Remarks:.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~rginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ci.roanoke.va.us
May 18, 2005
File #15-110-304
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Aaron Ewert
2814 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Ewert:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 16, 2005, you were appointed as a member of the Youth Services
Citizen Board, for a term ending May 31, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Aaron Ewert
May 18, 2005
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Marion A. Vaughn-Howard, Superintendent, Youth Services Division,
Parks and Recreation Department
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the sixteenth day of May, 2005, AARON EWERT was
appointed as a member of the Youth Services Citizen Board, for a term ending
May 31, 2008.
Given under my hand and the Seal of the City of Roanoke this eighteenth
day of May, 2005.
City Clerk