HomeMy WebLinkAboutCouncil Actions 06-06-05 FITZPA TRICK
.$7069-060605
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 6, 2005
9:00 A.M.
ROOM 159
AGENDA
Call to Order--Roll Call. (Council Member Lea was
absent.)
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711(A)(1), Code of Virginia (1950), as amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #110-132
A communication from Council Member Alfred T. Dowe, Jr., Chair, City
Council's Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the annual performance of three Council-Appointed
Officers, pursuant to Section 2.2-37] ] (A)(1), Code of Virginia (1950), as
amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #132
A communication from the City Manager requesting that Council convene in
a Closed Meeting to discuss disposition of publicly-owned property, where
discussion in open meeting would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711
(A)(3), Code of Virginia (1950), as amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #132
Acommunication from the City Manager requesting that Council convene in
a Closed Meeting to discuss terms of a public contract, where discussion in
open meeting would adversely affect the bargaining position or negotiating
strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of Virginia
(1950), as amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #132
A communication from the City Manager requesting that Council convene in
a Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #:~32
A communication from the City Manager requesting that Council convene in
a Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Approved (4-0) (Council Members Dowe, Lea and Vice-Mayor
Fitzpatrick were not present when the vote was recorded.)
File #:~32
Items listed on the 2:00 p.m. Council docket requiring discussion/
clarification, and additions/deletions to the 2:00 p.m. agenda. (15 minutes)
Topics for discussion by the Mayor and Members of Council. (15 minutes)
2
Items for discussion at a joint meeting of Council and the City Planning
Commission on Tuesday, July 5, 2005, at 12:00 p.m.
BRIEFINGS:
· Flood Reduction Project
· Market Building Update
· Space Assignment - Municipal North -
· Central Roanoke Mobility Study
(I-581/220 Corridor) -
· Upkeep of Roanoke River -
20 minutes
15 minutes
20 minutes
15 minutes
20 minutes
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 6, 2005
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. (Council Member Lea was
absent.)
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Harris.
Welcome. Mayor Harris.
NOTICE:
Today's Council meeting will be replayed on Channel 3 on Thursday,
June 9, 2005, at 7:00 p.m., and Saturday, June 11, 2005, at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing
impaired.
4
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW. ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLO'I-I'ED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-I'ED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-rEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Resolution paying tribute to George C. "Chip" Snead, Jr., Assistant City
Manager for Operations for the City of Roanoke.
Adopted Resolution No. 37069-060605. (6-0)
File #80
5
3. CONSENT AGENDA
C-1
C-2
C-3
C-4
C-5
Approved (6-0)
ALL MA'I-rERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday, April ! 8,
2005, and recessed until Thursday, April 28, 2005.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded,
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, June 20, 2005, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to proposed
conveyance of property rights to the Roanoke Regional Airport Commission.
RECOMMENDED ACTION: Concur in the request.
File #9-132
Minutes of a meeting of the Audit Committee which was held on
Monday, May 2, 2005.
RECOMMENDED ACTION: Receive and file.
File #300
A communication from Samuel G. Oakey, III, tendering his resignation
as a member of the Roanoke Public Library Board.
RECOMMENDED ACTION: Accept resignation and receive and file
File #323 the communication.
Qualification of the following persons:
The Honorable M. Rupert Cutler as a member of the Roanoke
Valley Area Metropolitan Planning Organization for a term
ending June 30, 2008; and as a member of the Roanoke Valley
Allegheny Regional Commission for a term ending June 30,
2008;
6
Robert H. Logan, III, as a member of the Roanoke Valley
Allegheny Regional Commission, to fill the unexpired term of
Jennifer L. Pfister, resigned, ending June 30, 2006;
Aaron Ewert, Sherman P. Lea, Jr., and Antwan Lawton as
members of the Youth Services Citizen Board, for terms ending
May 31,2008; and
John B. Williamson, III, as a member of the Board of Directors,
Western Virginia Water Authority, to fill the unexpired term of
George W. Logan, resigned, ending March 1,2008.
RECOMMENDED ACTION: Receive and file.
File #110-200-304-326-468
REGULAR AGENDA
4. PUBLIC HEARINGS:
Proposal to adjust the Fiscal Year 2004-05 General Fund budget, in
connection with appropriation of funds for Social Service/Human
Service programs.
Adopted Budget Ordinance No. 37070-060605. (6-0)
File #60-72
5. PETITIONS AND COMMUNICATIONS: NONE.
6. REPORTS OF OFFICERS:
CITY MANAGER:
ITEMS RECOMMENDED FOR ACTION:
Execution of a contract with staff of the Fifth Planning District
Commission Disability Services Board to provide continuing
local administrative staff support; and appropriation of funds.
Adopted Budget Ordinance No. 37071-060605 and
Resolution No. 37072-060605. (6-0)
File #60-438
7
Transfer of funds in connection with recommendations of the
Human Services Advisory Board to various non-profit agencies
and performance audits for Fiscal Year 2005-06; and transfer
of funds.
Adopted Budget Ordinance No. 37073-060605 and
Resolution No. 37074-06060S. (6-0)
File #60-318
Transfer of $335,512.00 in connection with recommendations
of the Roanoke Arts Commission Agency Funding Advisory
Committee to specific Art Commission agencies.
Adopted Budget Ordinance No. 37075-060605. (6-0)
File #60-230
Execution of Amendment No. 7 to the agreement with Rosser
International, Inc., in connection with Civic Center Facilities
Expansion and Renovation Project, Phase II.
Adopted Resolution No. 37076-060605. (6-0)
File #60-192
Acceptance of re-allocated funds from the State Compensation
Board for equipment replacement in the Commonwealth
Attorney's Office.
Adopted Budget Ordinance No. 37077-060605. (6-0)
File #60-108-133
Appropriation of funds from the Western Virginia Water
Authority for street maintenance.
Adopted Budget Ordinance No. 37078-060605. (6-0)
File #60-468-514
Appropriation of funds for the Outreach Detention/Electronic
Monitoring Program.
Adopted Budget Ordinance No. 37079-060605. (6-0)
File #60-304
8
Execution of a Performance Agreement with FreightCar
Roanoke, Inc., and a request for Governor's Opportunity Funds
in the amount of $200,000.00.
Adopted Budget Ordinance No. 37080-06060S and
Ordinance No. 37081-060605. (6-0)
File #60-533
Execution of an Amendment to the Agreement dated
December 20, 2004, with Colonial Green, L.C., in connection
with development of the Colonial Green project.
Adopted Ordinance No. 37082-060605. (6-0)
File #4S0
b. CITY ATTORNEY:
Amendment to the City Code to impose a mandatory minimum
fine for certain types of graffiti and reducing certain time
requirements for notices.
Adopted Ordinance No. 37083-060605. (6-0)
File #5-24-95-133
Readoption and reenactment of the Code of the City of Roanoke
(1979), as amended.
Adopted Ordinance No. 37084-060605. (6-0)
File #24
Execution of an amendment to the Consolidated Plan for Fiscal
Year 2000-2005 to provide for redesignation of certain
Community Development Block Grant and HOME Investment
Partnership funds.
Adopted Resolution No. 37085-060605. (6-0)
File #178-200-236
c. DIRECTOR OF FINANCE:
Financial report for the month of April 2005.
Received and filed.
File #10
9
7. REPORTS OF COMMI'I-I'EES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City
Council.
Council Memb.er Dowe congratulated organizers of
Roanoke's Festival in the Park, 2005 Young Heroes,
Women's Leadership Awards, and Roanoke Branch NAACP
Citizen of the Year.
File #80-:L32
b. Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-FERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MA'I-FERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Kelly Crovo, City Market Building tenant, inquired if the City
Market study will include the entire downtown area, what are the
City's plans with regard to attracting more businesses to
downtown Roanoke, and why is the new art museum project in
downtown Roanoke moving forward prior to completion of the
City Market study. He questioned the amount of time it has
taken to draft a standard lease with a non-compete clause for
City Market building tenants.
File #42-373
l0
Anita Wilson, City Market Building tenant, advised that City
Market building tenants would like to work with the City to reach
an agreement on a uniform lease.
File #42-373
Marion Vaughn-Howard spoke as a City employee and a citizen
of the City of Roanoke and expressed appreciation to Council for
the City Employee Student Tuition Reimbursement Program. As
a recent graduate of Mary Baldwin College, she presented a
Certificate of Appreciation for the City's Assistance through the
Tuition Reimbursement Program.
File #80-184
Robert Gravely, 729 29th Street, N. W., spoke with regard to
providing more jobs for the citizens of Roanoke and an
improved pay scale, the need to reinvent downtown Roanoke in
order to bring growth to the City, and the need for demolition of
older buildings in downtown Roanoke to make room for new
buildings which will enable the City of Roanoke to be marketed
at state and national levels.
File #66-450
12. CITY MANAGER COMMENTS: NONE.
CERTIFICATION OF CLOSED SESSION. (6-0)
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Chumh Avenue, S.W.
Noel C. Taylor Municipal Buildin{g, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 6,2005
Council Members:
M. Rupcrl Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDaniel
Brian J. Wishneff
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
Due to the death of a family member, I will not be present for the regular session of City
Council on today.
You have my best wishes for a successful meeting.
Sincerely,
Sherman P. Lea
Council Member
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pc:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853 1145
June 6,2005
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 6,2005
Council Members:
M. Rupert Cutler
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDani¢l
Brian J. Wishneff
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
I wish to request a Closed Meeting to discuss the performance of three Council-Appointed
Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(~lift~r~sJ~on ne, (~ommittee
ATD:snh
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene aclosed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended.
Sincerely,
DLB/f
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene aclosed meeting to discuss the
terms of a public contract where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to
§2.2-3711.A.3, Code of Virginia (1950), as amended.
Sincerely,
DLB/f
C:
Darlene L. Burcham
City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene aclosed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to §2.2-3711.A.3, of the Code of Virginia (1950), as amended.
Sincerely,
DLB/s
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene aclosed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of
the City, pursuant to §2.2-3711.A.3, of the Code of Virginia (1950), as amended.
Sincerely,
Darlene L. Burcham
City Manager
DLB/f
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (340) 8S3-2333
Fax: (.540) 853-1138
CityWeb: www. roanokegov.eorn
June 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
SubJect: Flood Reduction Project
This is to request space on Council's agenda for a 20 minute presentation on
the above referenced subject.
Respectfully submitted,
Darlene L. Burch
City Manager
DLB:sm
C:
City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (MO) 853-2333
Fax: (MO) 853-1138
Ci~Web: www.roanokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor and
Members of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Market Building Update
This is to request space on Council's agenda for a 15 minute presentation
on the above referenced subject.
Darlene L. Burc)~m
City Manager
DLB:jb
C:
City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.I,V., Room 364
Roanoke, Virginia 24011-1591
Telephone: (MO) 8~3-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor and
Members of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Space Assignment -
Municipal North
This is to request space on Council's agenda for a 20 minute presentation
on the above referenced subject.
Respectfully submitted,
DLB:jb
C:
City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFHCE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 8,53-1138
CityWeb: www.roanokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor and
Members of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Central Roanoke Mobility
Study (I-581/220 Corridor)
This is to request space on Council's agenda for a 15 minute presentation
on the above referenced subject.
Respectfully submitted,
DLB:jb
c: Ci(y Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-233:3
Fax: (§40) 853-1138
CityWeb: www.roanokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Upkeep of Roanoke River
This is to request space on Council's agenda for a 20 minute presentation on
the above referenced subject.
Respectfully submitted,
DLB:sm
C:
City Clerk
City Attorney
Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37069-060605.
A RESOLUTION paying tribute to George Carpenter "Chip" Snead, Assistant City
Manager for Operations for the City of Roanoke, and expressing to him the appreciation of this
City and its people for his exemplary public service.
WHEREAS, Mr. Snead was bom in Richmond, Virginia, and raised in Cliftom Forge,
Virginia;
WHEREAS, Mr. Snead holds a Bachelor of Scierice degree in chemistry from the Citadel
in Charleston, South Carolina (1967) and a Master of Arts Degree in teaching from the
University of North Carolina at Chapel Hill (1969);
WHEREAS, before practicing public administration, Mr. Snead served as an instructor at
the Citadel from 1968 until 1969, and as a member of the teaching faculty at Virginia
Polytechnic Institute and State University from 1969 until 1974;
WHEREAS, Mr. Snead served as County Administrator for Craig County, Virginia from
1975 until 1982;
WHEREAS, Mr. Snead began his employment with the City in 1982 as Director of
Administration and Public Safety, and served as Director of Public Safety from 1994 to 2000;
WHEREAS, Mr. Snead served as Assistant City Manager for Community Development
from April 2000 until May 2001;
WHEREAS, Mr. Snead has served as Assistant City Manager for Operations since May
2001, managing several City departments including Technology, General Services, Civic
Facilities, Fire-EMS, Public Works, Human Resources, Environmental and Emergency
Management, and Management and Budget;
K:~MEAS URESh'-chip sneadcormnendingforservice.d oc
WHEREAS, Mr. Snead has served this City under four city managers: H. Bern Ewert, W.
Robert Herbert, James D. Ritchie (Acting), and Darlene L. Burcham;
WHEREAS, Mr. Snead is a 2003 Graduate of the Senior Executive Institute at the
University of Virginia Weldon Cooper Center for Public Service, and a member of the
International City Management Association (ICMA), where in May 2003, Mr. Snead achieved
the designation as an ICMA Credentialed Manager;
WHEREAS, Mr. Snead has given his time to serve the Roanoke community during his
tenure with the City, serving as a board member of the Children's Health Investment Program
(CHIP), as president of the board for the National Conference for Community and Justice fi.om
1996 to 1998, and through his involvement with the Regional Chamber of Commerce and the
New Century Council;
WHEREAS, Mr. Snead has announced his retirement as Assistant City Manager for
Operations effective June 10, 2005; and
WHEREAS, Mr. Snead has faithfully served the City of Roanoke and its citizens for 24
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this means of recognizing and commending the many years
of service rendered to the City of Roanoke and its people by George Carpenter "Chip" Snead.
2. The City Clerk is directed to transmit an attested copy of this resolution to Mr.
Snead.
ATTEST:
City Clerk.
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REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL
April 18, 2005
2:00 p.m.
The Council of the City of Roanoke met in regular session on
Monday, April 18, 2005, at 2:00 p.m., the regular meeting hour, in the
Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-] 5, Rules of Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 36762-070604 adopted by
the Council on Tuesday, July 6, 2004.
PRESENT: Council Members Brenda L McDaniel, BrianJ. Wishneff, M. Rupert
Cutler, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr. Sherman P. Lea, and
Mayor C. Nelson Harris ........................................................................................ 7.
ABSENT: None ........................................................................................... 0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: Council Member Dowe
offered the following resolution memorializing the late Arthur E. Smith:
(#37014-041805) A RESOLUTION memorializing the late Arthur Edward
Smith, a long-time Roanoke resident and former attorney.
(For full text of resolution, see Resolution Book No. 69, Page 339.)
Council Member Dowe moved the adoption of Resolution No. 37014-
041805. The motion was seconded by Council Member Cutler and adopted by the
following vote:
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AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
The Mayor called for a moment of silence in memory of Mr. Smith.
PROCLAMATIONS: The Mayor advised that Beth Poff, Executive Director, Mill
Mountain Zoo, will leave the City of Roanoke on May 3, 2005 to assume the
position of Executive Director of the Zoo in Jackson, Mississippi. In recognition of
her services, he presented a proclamation declaring April 18, 2005, as Beth Poff
Day in the City of Roanoke. He also presented Ms. Poff with the key to the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to one request for Closed Session.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson Harris
requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was
before the body.
Vice-Mayor Fitzpatrick moved that Council concur in the request of the
Mayor to convene in a Closed Meeting as above described. The motion was
seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
HUMAN DEVELOPMENT-COMMI~rEES: A communication from Jane R. Conlin,
Director of Human/Social Services, advising of the resignation of H. Clarke Curtis
as a member of the Human Services Advisory Board, effective immediately, was
before the body.
Vice-Mayor Fitzpatrick moved that Council accept the resignation and that
the communication be received and filed. The motion was seconded by Council
Member Dowe and adopted by the following vote:
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AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES: A report of
qualification ofChristene A. Montgomery as a member of the Parks and Recreation
Advisory Board, for a term ending March 31,2008, was before Council.
Vice-Mayor Fitzpatrick moved that the report of qualification be received and
filed. The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-CABLE TELEVISION: A communication from Council Member
Sherman P. Lea, City of Roanoke representative to the Roanoke Valley Regional
Cable Television Committee, advising that the City of Roanoke, the County of
Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV);
initial equipment and facilities for the television station were funded through a
$480,000.00 capital grant from Cox Communications; and the station employs
five full-time staff members who produce videos and shows for local governments
and school systems for cable casting, along with government meetings, on Cox
Communications' Channel 3.
It was further advised that on June 8, 1992, Council approved the Roanoke
Regional Cable Television Agreement, which requires that the RVTV Operating
Budget be approved by the governing bodies of the city, county, and town, with
funding to be shared by the three governments, based on the annual proportion
of Cox subscribers located in each jurisdiction.
It was explained that the Roanoke Regional Cable Television Committee
approved the RVTV Operating Budget for Fiscal Year 2005-06 at its March
meeting, in the amount of $304,713.00, which is a 3.7 per cent increase from the
current year's budget of $293,865.00; Cable Television staff is included on
Roanoke County's payroll and benefit system and will receive the same salary
increase and insurance costs as other County employees; RVTV's current rent is
$2,770.83 per month; beginning March 1, 2006, rent will increase to $2,853.96
per month; the proposed budget includes funding for closed captioning
services for meetings of both the City Council and Board of Supervisors;
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Cox Communications paid a five per cent Franchise Fee to the local governments
in 2004, which totaled $1,841,543.00; local governments have informally agreed
to allocate up to 20 per cent of the Franchise Fees collected to the RVTV
Operating Budget; for the coming year, the amount would be $368,309.00; RVTV's
requested budget of $304,713.00 is less than that amount; and Cox calculates the
percentage of subscribers (December 31,2004) in each locality as follows:
Locality Su bscri be rs Pe rce ntaqe
Roanoke 31,008 54%
Roanoke County 23,593 41%
Vinton 2,634 5%
Based on the above referenced figures, it was noted that each Iocality's
contribution to the RVTV Operating Budget of $304,713.00 is as follows:
Locality
Roanoke
Roanoke County
Vinton
Contribution for FY05 -06
$164,545.00
$124,932.00
$ 15,236.00
Total $304,713.00
Council Member Lea recommended that Council approve the proposed RVTV
budget for Fiscal Year 2005-06, in the amount of $304,713.00, with the City's
contribution totaling $164,545.00.
Vice-Mayor Fitzpatrick offered the following resolution:
(#37015-041805) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2005-2006 for the operation of the regional
government and educational access station, Roanoke Valley Television (RVTV,
Channel 3), and for the City to provide partial funding.
(For full text of resolution, see Resolution Book 69, Page 342.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37015-
041805. The motion was seconded by Council Member McDaniel.
Elaine Simpson, Station Manager, RVTV, advised that for the City of Roanoke
for 2004-2005, RVTV produced 12 Inside Roanoke shows, 12 Spotlight on City
Schools shows, 24 City Council meetings, and 22 original video productions for
the City of Roanoke (13 for the City of Roanoke, five for City Schools, and four
joint City-County productions).
There being no further discussion, Resolution No. 37015-041805 was
adopted by the following vote:
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AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: A communication from
Bittle W. Porterfield, III, Chair, Roanoke Valley Resource Authority, advising that on
March 30, 2005, the Roanoke Valley Resource Authority approved its 2005 - 2006
annual budget, totaling $8,606,670.00 which represents a slight decrease of-0.3%
from the current 2004 - 2005 budget; and tipping fee rate for Charter Members
and commercial users will remain the same.
It was further advised that in accordance with the Member Use Agreement,
the Resource Authority's 2005 - 2006 Annual Budget is submitted for approval by
Council.
Vice-Mayor Fitzpatrick offered the following resolution:
(#37016-041805) A RESOLUTION approving the annual budget of the
Roanoke Valley Resource Authority for Fiscal Year 2005-2006, upon certain
terms and conditions.
(For full text of resolution, see Resolution Book 69, Page 343.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37016-
041805. The motion was seconded by Council Member Dowe.
Council Member Cutler inquired if gas is still being flared on Rutrough Road;
whereupon, Mr. Barger responded in the affirmative.
There being no further discussion/questions, Resolution No. 37016-041805
was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
REPORTS OF OFFICERS:
CItY MANAGER:
BRIEFINGS:
BUDGET: The City Manager introduced Sherman M. Stovall, Director, Office
of Management and Budget, to present highlights of the City of Roanoke
Recommended Budget for Fiscal Year 2005-2006:
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The recommended budget is balanced and totals
$223,799,000.00, an increase of $12,023,000.00, or 5.68 per
cent.
A recommended increase of one per cent in the meals tax -
portion of the incremental revenue dedicated to fund the City of
Roanoke's share of the William Fleming High School renovation
project.
· Recommended adjustments to several user fees.
· General Fund Revenue Summary:
Revenue Increase $12,023,000.00
Local Revenue 9,536,000.00
+ 5.80%
State 2,487,000.00
Revenue + 5.26%
Local Revenues
Total Local Revenues
Real Estate Tax
Personal Property Tax
Sales Tax
Prepared Food
All Other Local Taxes and
Revenues
FY 2005-06 FY 2004-05
$ Change % Change
$9,536,000.00 5.80%
$5,239,000.00 8.90%
$ 495,000.00 2.15%
$ 246,000.00 1.30%
$2,558,000.00 33.04%
$ 998,000.00 1.78%
State Revenues
Total Intergovernmental Revenues
Human/Social Services
Shared Expenses
(Constitutional Officers)
Non-Categorical and Other
(Recordation, ABC/Wine, Rolling
Stock, and rental Car Tax)
Categorical
(Jail Per Diems, HB 599, Street
Maint., Library, VJCCCA)
FY 2005-06
$ Chanqe
$2,487,000.00
$ 605,000.00
$ 594,000.00
$ (166,000.00)
$1,454,000.00
FY 2004-05
% Change
5.26%
2.79%
7.64%
(10.60%)
8.90%
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User Friendly Adjustments
Fee
Elmwood Park Amphitheatre
Mobile Stage (Non-profit not
charging admission)
Mobile Stage (Events charging
admission)
Outdoor Pool Entrance
Monthly Fitness Center
Daily Fitness Center
Library Copy Fees
Proposed Current
$ 250.00 $ 150.00
per day per day
$ 900.00 $ 600.00
per day per day
$ 1,200.00 $ 900.00
$2.00 (Youth) $1.00 (Youth)
$3.00 (Adults) $2.00 (Adults)
$ 18.00 (R) $15.00 (R)
$ 25.00 (NR) $22.00 (NR)
$ 5.00 (R) $4.00 (R)
$ 6.00 (NR) $5.00 (NR)
$ 0.15 $ 0.10
Fee Adjustments
Fee
Rental Inspection Fee
Initial and Periodic
Rental Inspection Fee
Follow-Up
Asbestos Removal
Manufactured Homes and
Modular Buildings
Tent and Membrane Structures
over 900 square feet
Temporary Certificate of
Occupancy
Proposed Current
$25.00 $75.00
$50.00 $35.00
$45.00
$ 75.00 Single Wide
$100.00 Double Wide
$125.00 Triple Wide
$50.00
$ 75.00 First Renewal ---
$125.00 Subsequent
Based on
valuation
Based on
valuation
Based on
valuation
General Fund Expenditure Summary
Revenue Increase
Schools
Employee Compensation, Benefits and Programs
Debt Service, Equipment Replacement
and Capital Maintenance.
Program and Other Budget Adjustments
Budget Reductions
$12,023,000.00
$ 2,462,373.00
$ 5,208,997.00
$ 2,980,000.00
$ 1,896,549.00
$ (524,919.00)
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Commitment to Education:
Increase of $2,462,373.00
Based on 36.42 per cent of adjusted local taxes
Total transfer of $54,352,299.00, increase of 4.7 per cent
Debt service of $3,781,963.00
Support of Patrick Henry and William Fleming High Schools
renovation projects
Employee Compensation and Benefits:
Employee Compensation - $3,212,149.00
Average raise of 3.0 per cent of base pay - $3,091,889.00
Fire-EMS Career Enhancement - $120,260.00
Benefits and Programs - $1,996,848.00
Debt Service and Cash Funded Capital, Equipment Replacement
and Maintenance
Additional Debt Capacity - $2,301,000.00
Support of planned capital projects
Capital and Equipment Replacement - $679,000.00
Equipment Replacement -$184,000.00
Capital Building Maintenance- $130,000.00
Paving - $200,000.00
Technology - $165,000.00
Proposed Use of One Time funding
Repayment of Roanoke River Flood Reduction projects from
funds borrowed for the Fire-EMS Facilities project-S217,184.00
Concept Design Courthouse Expansion - $250,000.00
Streetscapes and Traffic Calming - $250,000.00
Jail HVAC Design - $150,000.00
Funding to Roanoke Redevelopment and Housing Authority for
market rate rental unit - $235,000.00
Prioritized Projects - CMERP - $1,403,018.00
Carvins Cove Management Plan - $90,000.00
Equipment Replacement - $450,000.00
Technology Projects - $450,000.00
General Contingency - $110,000.00
Healthy Local Economy:
Promotion of Brand Identity
Enhance the profile of Roanoke outside of the region to
attract new businesses, visitors and residents
Market Roanoke as atechnology savvy city with the continued
promotion of the WiFi Zone downtown
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RCIT Landscape Maintenance
Enhance landscape maintenance to market the property for
economic development
Strong Neighborhoods
Building Inspector Position
Support rental inspection program and code compliance
activities
Construction Inspector
Support site development inspections
Stormdrain maintenance
Enhance maintenance of storm drains
Traffic Signal Equipment Replacement
Ensure safer streets and intersections
Support of GRTC/Valley Metro
Additional financial support, with no reduction in service level
Strong Neighborhoods
Curb, Gutter, and Sidewalk
Continue improvement program
Zoning Ordinance
Adopt the updated zoning ordinance
Neighborhood Plans
Complete the development of the final neighborhood plan and
the implementation of all plans
Targeted Application of CDBG funds
Focus on neighborhood development and improvement
Parks, Recreation and Leisure
Parks and Recreation
Support greenway maintenance, therapeutic recreation
program and other program activities
Library
Restore Sunday operating hours at the Main Library
Completion of the library comprehensive study
Greenways
Support future development of greenways
Vibrant Downtown:
Market Building
Financial support for the operation of the Market Building
Downtown Market-Area Study
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Civic Center
Additional funding to support operations
Expansion and renovation to provide additional exhibit hall
space
Support for EventZone
Consistent oversight of downtown events
· Quality Services:
Health Department
Facilitate move to the Civic Mall
Community Agency Funding
Support of human service, community and cultural agencies
Youth Services
Continue supporting youth services and programs that
advocate for youth.
· Other Adjustments:
Motor Fuels
Additional funding based on rising costs
State Mandated Public Safety Overtime
Workforce Staffing
Reduction of nine unfunded positions
Expenditure Reductions
Across all departments and divisions
Vice-Mayor Fitzpatrick moved that the City Manager be instructed to adjust
the proposed 2005-2006 fiscal year budget to include Fire/EMS and Sheriff
employees in the new pay scale that was approved for Police Officers which took
effect on January1,2005. The motion was seconded by Council Member Cutler
and unanimously adopted.
Council Member Cutler advised that he looks forward to the time when
Council officially designates Carvins Cove Natural Reserve as a City park and
donates a conservation easement on the land to the Virginia Outdoors Foundation
and the Western Virginia Land Trust which will save the undeveloped water shed in
perpetuity for water conservation and recreational values. He added that he looks
forward to the preparation of a management plan that can be used as the basis for
conservation easements, and expressed support for funds that are included in the
proposed budget for the greenway system and community arts and cultural
agencies.
Council Member Dowe commended the City Manager and the budget team
on their intuitive and creative thinking and proactive decision making.
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Council Member Lea also commended the budget team and asked that
consideration be given to allocating funds for preservation of the Oliver White Hill
house which will send a strong message not only to the Roanoke community, but
statewide.
Council Member McDaniel advised that she was pleased that the proposed
budget includes funds for reinstatement of Sunday hours at the Main Library. She
inquired as to how the Library Study will be addressed.
The City Manager advised that the consultant's written document has not
been received; following receipt, the document will be forwarded to the Library
Steering Committees and the Library Boards for the City of Roanoke and Roanoke
County for review and recommendation to be followed by discussions by City
Council and the Board of Supervisors as to whether there is an interest to proceed
on a regional basis. She stated that a sizeable contingency has been left in the
City's Capital Maintenance and Equipment Replacement account in anticipation
that Council may wish to take some action over the next several months to further
the Library study, whether it be on a regional basis or as a single jurisdiction.
Council Member Wishneffadvised that the increase in the prepared food tax
from four per cent to five percent in the proposed 2005-2006 budget is
recommended in order to provide the ability to fund the debt service for William
Fleming High School improvements and certain other key City projects.
Sherman M. Stovall, Director, Office of Management and Budget, advised
that at the time Council made the decision to support improvements to the
second high school, no funding strategywas in place to fund the debt to be issued
for the William Fleming project; when bonds are issued for the William Fleming
project in 2008, the City will need approximately an additional $1 million to
service the debt, therefore, the increase in the meals tax provides the capability to
service the debt on the bonds.
Council Member Wishneff reiterated his support for cultural agencies and
advised that during upcoming budget study sessions, he will ask Council to
consider appropriating in the range of $250,000.00 or more over the amount that
is currently recommended in the City's fiscal year 2005-2006 budget.
The City Manager advised that in May 2000, when receiving the plan from
the school system to replace or significantly renovate the two high schools, the
then sitting Council directed City staff to set aside $570,000.00 a year on an
annual basis to fund the Patrick Henry High School renovation or a new building;
the then sitting Council acknowledged that no funding was in place for the second
high school, but desired to go on record that the Council intended to treat both
high schools the same; it was identified as early as the year 2000 that the City
would need an additional funding source in order to pay the debt service on the
William Fleming improvements; and for the past three years, City staff, as a part of
strategic planning sessions with the Council, has indicated that staff's
recommendation would be an increase in the meals tax. She stated that the meals
tax as a revenue stream was selected because (1) the meals tax is a discretionary
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tax in that individuals have a choice as to whether or not they choose dine out, (2)
the City of Roanoke, as the center to the region, provides aservice to many people
who do not reside in the City of Roanoke and do not pay the City's traditional
taxes, but do benefit from the services that citizens enjoy within the City of
Roanoke, and (3) the largest meals tax payer in the City of Roanoke is The Hotel
Roanoke which primarily caters to visitors within the community; therefore, for
those reasons, as well as the need to put in place an appropriate revenue source
to fund William Fleming High School improvements, a one per cent meals tax was
recommended. She noted that when comparing the City of Roanoke to other
urban cities throughout the Commonwealth of Virginia, the City's meals tax will be
in line with that charged in other urban communities.
Council Member Cutler called attention to storm water drainage which is a
major capital construction need, and noted that Council has been briefed on
approximately $60 million or more of backlog storm drainage projects;
whereupon, he called upon the City Manager for suggestions on how to address
the issue.
The City Manager responded that City staff has suggested implementation
of a storm water management fee; and the Council, being cognizant of the
physical location of the City and the fact that much of the water runoff is a result
of development from neighboring jurisdictions, has suggested that the
appropriate way to approach storm water management is through a regional
approach for specific projects that go beyond the City's traditional jurisdictional
boundaries. Whether there is a regional approach or a single jurisdictional
approach, she stated that the best way to handle storm water drainage is through
implementation of a storm water fee, which is assessed based upon the amount of
impervious surface of each individual property owner and represents a fair share
of the property owner's contribution to storm water run off.
The Mayor advised that Council will hold a public hearing on the City's
proposed fiscal year 2005-2006 budget, the HUD Consolidated Plan and real
property tax rate on Thursday, April 28, 2005, at 7:00 p.m., in the City Council
Chamber, and Council will convene in budget study sessions on May 4, 2005 at
8:30 a.m., in Room 159, Noel C. Taylor Municipal Building, and on May 5, 2005 at
8:30 a.m., if necessary.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-FIRE DEPARTMENT-GRANTS: The City Manager submitted a
communication advising that the Assistance to Firefighters Grant Program is
designed as an opportunity for the United States Congress to work with the
Federal Emergency Management Agency (FEMA) to enhance basic fire service
delivery across the United States; in fiscal year 2004, Congress appropriated a
total of $745,125,000.00 to carry out activities of the Assistance to Firefighters
Grant Program, which included a mandate that no less than five per cent of the
appropriated funds would support fire prevention activities; and as such,
$27,500,000.00 of the total appropriation has been reserved for Fire Prevention
and Safety grants.
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It was further advised that the Federal Emergency Management Agency and
the United States Fire Administration recently announced that the Roanoke Fire-
EMS Department has been awarded a $23,766.00 grant from the 2004 Assistance
to Firefighters - Fire Prevention and Safety Program; and the total award package
requires a local match of 30%, totaling $7,129.00, which is budgeted in Account
No. 001-520-3521-3698.
It was explained that the award will be used by the department for support
in Fire Prevention and Education; specifically, funds will be used to enhance and
maintain a comprehensive Fire and Life Safety Prevention program.
The City Manager recommended that Council authorize acceptance of the
grant award of $23,766.00 and that the City Manager be authorized to execute
the required grant agreement and any other related documents to be approved as
to form by the City Attorney; establish appropriate revenue and expenditure
estimates in the Grant Fund in accounts to be established by the Director of
Finance; and approve a transfer of the City match in the amount of $7,129.00
from Account No. 001-520-3521-3698 to Transfers to Grant Fund account.
Vice-Mayor Fitzpatrick offered the following budget ordinance:
(#37017-041805) AN ORDINANCE to appropriate funds for the Assistance
to Firefighters Grant, amending and reordaining certain sections of the 2004-2005
General and Grant Funds Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 344.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37017-041805.
The motion was seconded by Council Member Cutler and adopted by the following
vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
Council Member Cutler offered the following resolution:
(#37018-041805) A RESOLUTION authorizing the acceptance of an
Assistance to Firefighters Grant from the Federal Emergency Management Agency,
and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 69, Page 345.)
Council Member Cutler moved the adoption of Resolution No.
37018-041805. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
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AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
CARILLON BIOMEDICAL INSTITUTE: The City Manager submitted a
communication advising that on September 1,1998, the City of Roanoke entered
into a Parking Agreement with Carillon Health System based upon the agreement
of Carillon to create or relocate between 310 to 440 additional full time job
positions in the City's Enterprise Zone, One; creation of the positions required
that parking permits be made available for persons selected to fill the positions;
and by Amendment 1 dated November 19, 2001, the Parking Agreement was
amended to allow Carillon to purchase up to 60 additional permits to meet the
needs of its growing downtown workforce.
It was further advised that the original term of the Parking Agreement was
from September 1,1998 through August 31,2003, and upon mutual agreement of
the parties, the agreement could be renewed for up to two additional five year
periods; Carillon has requested the first five year renewal period; the rates for the
renewal period (which were set out in the original Parking Agreement) are set forth
in Renewal No.1 and are subject to an increase under conditions set forth therein;
and Carillon also requested an increase in the number of additional supplemental
permits from 60 to 120, effective April 18, 2005 as provided for in Amendment 1,
to further support its expanded workforce in Enterprise Zone One.
The City Manager recommended that she be advised to execute Renewal
No. 1 to the Parking Agreement, which includes Amendment I between City of
Roanoke and Carillon Health System for a period of five years, retroactive to
September 1, 2003 through August 31, 2008, the form of such Renewal to be
approved by the City Attorney; and that the City Manager be authorized to take
such further action and to execute additional documents as may be necessary to
implement and administer Renewal Number 1 and the Parking Agreement,
including any future renewal of such Parking Agreement.
The City Manager submitted an additional communication advising that an
explanation is in order regarding the length of time that the matter has taken to
come before Council.
It was explained that the Carillon Agreement provides parking in several city
decks, including the Tower Parking Garage; at the same time that the City was
negotiating the matter with Carillon, ownership of the Wachovia Tower required
interpretation of the lease.(dating back to 1991) and whether such discontinued
parking could be extended to their tenants; discussions were protracted and
evolved over a number of months; and in the final analysis, the City extends the
listed discontinued rates contained in the report to the first 440 Carillon parkers
all of which are parking in the Church Avenue Parking Garage and, as such, the
Wachovia Tower ownership is not eligible for the pricing structure.
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Council Member McDaniel offered the following ordinance:
(#37019-041805) AN ORDINANCE authorizing the City Manager to execute
Renewal No. 1 to the September 1, 1998, Parking Agreement between the City of
Roanoke and Carilion Health System; authorizing the City Manager to take such
further action and execute additional documents to implement and administer
such Parking Agreement; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 345.)
Council Member McDaniel moved the adoption of Ordinance No.
37019-041805. The motion was seconded by Council Member Cutler and adopted
by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
CITY ATTORNEY: NONE.
DIRECTOR OF FINANCE: NONE.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting that Council approve the following appropriations, was before the
body.
$10,000.00 for the GED Testing Fast Track program to provide
supplies, tuition, and instructors to increase participation in the GED
examinations, said new program to be 100 per cent reimbursed by
State funds.
$180,000.00 for the William Fleming Community Learning Center; the
Center will be open year round and serve 150 students and 100 adults
annually; and the Center will provide educational services to increase
student performance on the Standards of Learning, said new program
to be 100 per cent reimbursed by Federal funds.
$25,290.00 for the Governor's Project Graduation Academy Grant to
provide remedial instruction for seniors who have not earned verified
credits in English, Reading and Writing, said new program to be 100
per cent reimbursed by State funds.
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$2,340.00 for the Advanced Placement Fee Program to reimburse part
or all of the cost of fees for the 2005 AP test for Iow-income students
who take the test, said grant program to be 100 per cent reimbursed
by Federal funds.
· $613,294.00 from the Capital Maintenance and Equipment
Replacement Fund to purchase food service equipment.
A report of the Director of Finance recommending that Council concur in the
request of the School Board, was also before the body.
Council Member McDaniel offered the following budget ordinance:
(#37020-041805) AN ORDINANCE to appropriate funding for food service
equipment and School instructional site-based requests from the Capital
Maintenance and Equipment Replacement Program (CMERP) and the School Food
Service Fund fund balance, and to appropriate funding for the GED Testing Fast
Track program, the William Fleming Community Learning Center, the Governor's
Project Graduation Academy Grant, and the Advanced Placement Fee Program,
amending and reordaining certain sections of the 2004-2005 General, School and
School Food Service Funds Appropriations and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book 69, Page 347.)
Council Member McDaniel moved the adoption of Ordinance No. 37020-
041805. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
WATER RESOURCES: Council Member Cutler offered the following
resolution:
(#37021-041805) A RESOLUTION ratifying and confirming the appointment
of John B. Williamson, III, as a Director of the Western Virginia Water Authority,
which appointment was made on March 17, 2005, bythe Board of Directors of the
Authority.
(For full text of resolution, see Resolution Book 69, Page 349.)
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Council Member Cutler moved the adoption of Resolution No.
37021-041805. The motion was seconded by Vice-Mayor Fitzpatrick and adopted
by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
SCHOOLS: Council Member Cutler called attention to an article in The
Roanoke Times on April 14, 2005, "Art Gets Canned" with regard to decorating
trash cans to resemble classic art at Addison Middle School, the purpose of which
was to acquaint children with great art and to improve the overall appearance of
the school.
REFUSE COLLECTION-ROANOKE VALLEY RESOURCE AUTHORITY: Council
Member Cutler called attention to Regional Household Hazardous Waste
Collection Days, the first of which will be held on May15 from 12:00-3:00
p.m., at the Roanoke Valley Resource Authority - Tinker Creek Transfer Station,
1020 Hollins Road, N. E., with other collection dates scheduled for August 7 and
November 6, 2005 from 12:00 - 3:00 p.m.
REFUSE COLLECTION-ENVIRONMENTAL POLICY: Council Member Cutler
inquired about how the City handles e-trash (discarded surplus or obsolete
electronic items); whereupon, the City Manager advised that the City has
implemented a program and the Council would receive a briefing at its next
meeting on Monday, May 2, 2005.
HIGHER EDUCATION CENTER: The Mayor called attention to the ground
breaking ceremony for the Culinary School at the Roanoke Higher Education
Center on Tuesday, April 19, 2005, at 11:00 a.m.
SCHOOLS-ARMORY/STADIUM: The Mayor called attention to discussions
with the City Manager, the Chair of the School Board and the Acting
Superintendent of Schools with regard to the fall schedule for William
Fleming/Patrick Henry High Schools football games and the dilemma of identifying
alternative locations, or options. He stated that the City Manager advises that the
field at Victory Stadium could be made available for high school football this fall
by installing temporary bleachers, and providing temporary arrangements for
restroom facilities and concessions, etc. After conferring with the Acting
Superintendent of Schools and some Members of the Council, the Mayor stated
that there appears to be a broad consensus to move in that direction.
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As suggested by the Mayor, Vice-Mayor Fitzpatrick moved that the City
Manager be instructed to make the field at Victory Stadium available for high
school football games and that Council be provided with a report, including cost
estimates, with regard to temporary measures proposed to be taken. The motion
was seconded by Council Member Cutler.
Council Member Lea expressed appreciation to the Mayor for his
involvement in the issue. In addition to high school football, he called attention
to the Western Virginia Education Classic which is acollege football game that has
made a significant impact on the school drop out rate in the City of Roanoke
which averages from 4,000 - 8,000 fans each year. Therefore, he asked that the
City Manager be requested to broaden her study to determine if some of the
stands at Victory Stadium could be used in order to accommodate the Western
Virginia Education Classic.
Vice-Mayor Fitzpatrick and Council Member Cutler concurred in the request
of Council Member Lea to include the Western Virginia Education Classic in the
referral to the City Manager; whereupon, the motion, as expanded upon by Mr. Lea
was unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MA~I-fERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
ARMORY/STADIUM: The following persons addressed Council with regard to
Victory Stadium:
Mark McConnell, 110 Kirk Avenue, S. W., addressed Council as a
citizen, an architect, and as Vice-President of the Virginia Society of
the American Institute of Architects. He advised that during the past
several years, the City of Roanoke has solicited and received advice
from consultants with varying professional expertise that have
received the feasibility and cost of renovating Victory Stadium, and he
applauded the most recent analysis by Sutton Kennerly and
Associates. He stated that the most recent engineering study
indicates that the structure of Victory Stadium is solid and can be
renovated, however, a deficiency in the brick veneer was noted that
could pose athreat to public use. He added that Sutton Kennerly and
Associates correctly reported that new stadium construction would
cost between $3,000.00 and $4,000.00 per seat; to rebuild a 15,000
seat stadium on the same site would cost a minimum of $45 million;
and previous consultant's reports identified the maximum cost of
renovating Victory Stadium at less than $20 million. He questioned
the rationale of spending $45 million fora 15,000 seat stadium when
the City could spend $20 million to renovate 20,000 seats in Victory
Stadium; therefore, the most fiscally prudent action would be to
renovate Victory Stadium.
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Mark Clarke, 6734 Shingle Ridge Road, Roanoke County, a historic
preservation specialist having worked on such projects as the
National Cathedral, Washington's Tomb, Gunston Hall, the restoration
of the City of Roanoke's Fire Station No. 1, the City's Municipal North
building, and consulting services with regard to the City's Mountain
View, and Buena Vista Recreation Centers, and the Commonwealth
Building, advised that he has followed the saga of Victory Stadium
with interest. He stated that after having read the Sutton Kennerly
and Associates report, the data contained therein provides the best
overall evidence and support to date for the restoration of Victory
Stadium; the report addresses five specific areas of concern and
makes recommendations for repair; the report does not state that
Victory Stadium is not repairable, the brick fa(;ade is deteriorated and
is in need of repair, two repair methods are suggested which are both
reasonable and appropriate given the age of the structure, and the
structural capacity of Victory Stadium is sufficient for future needs.
He quoted from the Sutton Kennerly report that the existing structure
could safety support the anticipated loads applied by future
renovations, the overall concrete is in fair to good condition,
however, a relatively simple method of repair was identified in the
consultant's report; no building constructed in the 1940's is ADA
compliant which must be addressed; and a small area of subsurface
conditions and fill dirt may not be sufficient for loads at the present
time, however a repair method was suggested bythe consultant. He
called attention to an appendix in the Sutton Kennerly report which
provides a cost estimate for repairs; and the report consistently
recommends repair and restoration, therefore, why would Sutton
Kennerly and Associates even consider demolition when they provide
cost estimates for renovation of the stadium. He stated that the
information provided by the consultant would suggest that Victory
Stadium is in better overall condition than most of the buildings that
he has worked on as a historic preservation specialist, and, if one
takes the data, observations and recommendations contained in the
report at face value, the conclusion is that the Sutton Kennerly report
provides the most compelling argument to date for restoration of
Victory Stadium.
Greg Lewis, 18 Kirk Avenue, S. W., Smith Lewis Architecture, advised
that it is important to note not only for the Victory Stadium project,
but any future capital project to be undertaken by the City that there
is significant environmental impact of disposing of hundreds of tons
of concrete and the actual landfilling of the materials. Therefore, he
asked that the City take into consideration that there is no credible
evaluation ofthat component ofthe project. He stated that it is also
important to note and to resolve the issue of redevelopment or
usability of the facility as it relates to the floodplain question and
there are a number of ways to address the issue.
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Stuart A. Barbour, 727 Riverland Road, S. E., spoke with regard to the
renovation of Victory Stadium. He stated that it was not necessary for
the City to hire aconsultant to advise that the concrete has crumbled
because the City has failed to maintain the stadium during the past
60 years. He suggested several alternatives to address liability issues
with regard to deteriorating concrete under the seats and repair of
the steps.
Norbert Weckstein, 2602 Wilshire Avenue, S. W., advised that the
decision to renovate or construct a new stadium should be made
based on the facts and a cost benefit analysis and not on emotions.
He referred to instances in which temporary bleachers have collapsed;
therefore, temporary bleaches are not as safe as Victory Stadium is in
its present condition. He referred to other stadiums in the United
States that are older than Victory Stadium, but continue to be used
such as the Los Angeles Memorial Coliseum and the Rose Bowl, both
of which were opened in 1923. He stated that the chance of injury of
persons attending a football game will be much greater if they are
seated in temporary bleachers, as opposed to being seated in the
stands at Victory Stadium; therefore, a second opinion would be in
order from another engineering firm as to which would be the safer
alternative; and other questions yet to be answered pertain to
temporary toilet facilities, locker rooms and vendor facilities.
Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, advised that the City
has not properly maintained Victory Stadium. He encouraged the. City
to maintain the stadium as a memorial to veterans who defended
their country in the line of duty and as a memorial to all persons who
serve in public safety positions. He referred to an agreement with
Norfolk and Western Railway in which the City agreed to use the
Reserve Avenue site for a stadium.
John Graybill, 2443 Tillett Road, S W., spoke in support of renovating
Victory Stadium. He stated that to tear down the Stadium and
construct a new facility would be a waste of taxpayers money when
the City has a perfectly good stadium that could be renovated for
much less money.
POLICE DEPARTMENT-COMPLAINTS: Mr. Shaheed Omar, 1219 Loudon
Avenue, N W., spoke with regard to allegations of police brutality which can be
defined as any practice that degrades the status of a citizen, restricts freedom,
annoys or harasses, and uses unnecessary and unwarranted physical force; and his
motivation to address the issue stems from personal experience. He stated that
the philosophyofthe Police Department to provide honest, efficient and effective
law enforcement services and to protect the life, property and civil liberties for all
people in a fair and equitable manner is not practiced by all members of
Roanoke's Police Department. He noted that his remarks were not intended to
condemn the entire police department, but a few police officers whose attitude
and behavior is that of "carte blanche", and brings police officers into the area
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with the attitude that they are "at war" which stems from a belief that the general
citizenry does not know their constitutional rights, or the general citizenry is
afraid of the police in general, or police officers believe that no one has the ability
or courage among the general population to challenge their authority. He stated
that this component within the Roanoke City Police Department will be exposed
and dealt with in both civil and federal courts.
CITY MARKET: Ms. Anita Wilson, 32 Market Square, atenant in the City
Market Building, expressed appreciation to City Officials for working with City
Market building tenants with regard to their concerns about management issues
andAdvantis, theAtlanta-based management company. She stated that Market
Building tenants would like to work with the City as it reviews new management of
the facility and leases for Market Building tenants. She also called attention to the
need for renovations to the City Market building.
CITY MANAGER COMMENTS:
CITY MANAGER-SPECIAL EVENTS: The City Manager called attention to
events that were held in the City of Roanoke during the past weekend; i.e.: Blue
Ridge - Southwest Virginia Film Festival on April 15 - 17, and the Giant Indoor
Yard Sale on Saturday, April 16, at the Roanoke Civic Center, sponsored bythe City
of Roanoke's Recycling Committee to benefit recycling education efforts.
At 4:00 p.m., the Mayor declared the Council meeting in recess for one
Closed Session in the Council's Conference Room.
At 4:35 p.m., the Council meeting reconvened in the City Council Chamber,
with all Members of the Council in attendance, Mayor Harris presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Cutler moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Fitzpatrick, Lea and
Mayor Harris ........................................................................................................ 6.
NAYS: None ............................................................................................... O.
(Council Member Dowe was not present when the vote was recorded.)
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At 4:37 p.m., the Mayor declared the Council meeting in recess until
7:00 p.m., in the City Council Chamber.
At 7:00 p.m., on Monday, April 18, 2005, the Council meeting reconvened in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding.
PRESENT: Council Members Brenda L. McDaniel, BrianJ. Wishneff, M. Rupert
Cutler, Alfred T. Dowe,Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea and Mayor
C. Nelson Harris .................................................................................................. 7.
ABSENT: None ........................................................................................... 0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney, Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of Americawas led
by Mayor Harris.
PUBLIC HEARINGS:
SCHOOLS: Pursuant to the instructions of Council, the City Clerk having
advertised a public hearing for Monday, April 18, 2005, at 7:00 p.m., or as soon
thereafter as the matter may be heard, regarding appointment of two Trustees to
the Roanoke City School Board for three year terms of office, commencing July 1,
2005 and ending June 30, 2008, the matter was before the body.
Applications were submitted by David B. Carson and William H. Lindsey.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 1, 2005.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of GAPCO Management, LLC, that all proffered conditions
established by Ordinance No. 28666-061587 on property located at 3839
Shenandoah Avenue, N. W., identified as Official Tax No. 2732201, be repealed
and replaced with new proffered conditions, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 1,2005 and Friday, April 8, 2005.
The City Planning Commission submitted a written report advising that
GAPCO Management, LLC, filed a petition on December 1, 2004, to amend
proffered conditions on the subject property; a first amended petition to amend
proffers was filed on March 23, 2005; and the property was rezoned on June 15,
1987, from RS-2, Residential Single-family District, to C-2, General Commercial
District, subject to certain proffered conditions.
It was further advised that following the 1987 rezoning, the property was
developed and used for a grocery store and an adjacent retail shop; the grocery
store and retail uses ceased and, in 2004, a church began using the former retail
space; use of the property for a church violates proffered conditions placed on the
property when it was rezoned in 1987; upon discovery of the church operation,
staff initiated enforcement efforts to which the petitioner responded by filing a
request for amendment of proffers; the grocery store portion of the building is
currently vacant and boarded; and proposed amended conditions as set forth in
the first amended petition dated March 23, 2005, are as follows:
(a) The property will be used only for the following permitted uses
in a C-2, General Commercial District:
Food stores with an unlimited gross floor area
General retail establishments primarily engaged in the retail
sale or rental of merchandise, goods, or products except
automobiles, trucks, or construction equipment; and including
the incidental repair and assemblyofthe merchandise goods or
products to be sold on the premises.
Churches, synagogues and other places of worship not
including accessory columbariums.
(b) The row of existing large pine trees along Old Stevens Road and
the eastern portion of the north boundary line of the property will
remain undisturbed, except those from the proposed entrance/exit
on Old Stevens Road to Shenandoah Avenue.
(c) Petitioner will erect and maintain a six-foot-high chain link fence
along the entire north boundary line of the property and will, in
addition, plant and maintain a staggered row of evergreen trees on
ten-foot centers within the ten-foot buffer area along the north
boundary line.
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It was explained that the proposed amended conditions would bring the use
as a church into conformity and would expand permitted uses to include general
retail; in addition, the amended conditions would remove condition (b),which is an
invalid reversion condition and would carry forward conditions (c) and (d) relating
to retention of vegetation and establishment of screening buffers.
The City Planning Commission recommended that Council approve the
petition to amend proffered conditions which is consistent with the City's Vision
2001-2020 and will promote reuse of a commercial site.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37022-041805) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 273, Sectional 1976 Zone
Map, City of Roanoke, in order to amend certain conditions presently binding
upon certain property previously conditionally zoned C-2, General Commercial
District; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 350.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37022-041805.
The motion was seconded by Council Member McDaniel.
Edward A. Natt, Attorney, appeared before Council in support of the request
of his client.
The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, he declared the
public hearing closed.
Council Member McDaniel inquired about proffers with regard to a tree
buffer; whereupon, the Mr. Natt advised that a tree buffer as been proffered and
trees will be planted.
Council Member Cutler inquired about measures to protect water quality and
water pollution run off from the proposed site; whereupon, Mr. Natt advised that
no changes are proposed to the structures.
In response to a question with regard to whether the Urban Forestry Plan
will be taken into consideration, Mr. Townsend advised that the purpose of the
rezoning is to allow for a wider range of use on the site; the City Planning
Commission cannot require, nor did the Panning Commission bind or require any
additional change to the site plan as a condition of approving the uses; and the
Urban Forestry Plan does not come into play because the request does not apply
to new construction and new site development. He stated that the area of the
landscape buffer referenced by Council Member McDaniel is currently a pervious
surface and involves replanting trees that were not previously planted and there is
no change in any of the physical attributes of development of the site.
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There being no further discussion or comments by Council Members,
Ordinance No. 37022-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of Mark A. Lucas and Lucas Physical Therapy, Inc., that
property located at 739 Townside Road, S. W., identified as Official Tax No.
5490307, be rezoned from LM, Light Manufacturing District, Conditional, to C-2,
General Commercial District, subject to certain conditions preferred by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April l, 2005 and Friday, April 8, 2005.
The City Planning Commission submitted a written report advising that a
petition was filed on February 3, 2005; an amended petition was filed on
February 18, 2005; a second amended petition was filed on March 25, 2005; the
second amended petition proposes to rezone Official Tax No. 5490307, consisting
of 3.998 acres, from LM, Light Manufacturing District, Conditional, to C-2, General
Commercial District; and the amended petition requests that existing conditions
be repealed and replaced with the following proffered conditions:
1. The property will be used only for medical office or medical
clinics, general and professional offices, including financial
institutions, personal service establishments and business service
establishments.
2. The property will be developed according to the site plan
prepared by Lumsden Associates, P.C., under date of January 31,
2005 and March 3, 2005, to add the Tree Retention Area (Exhibit 3),
subject to such changes as may be required by City staff during the
comprehensive development plan review process.
3. No sign, included one painted on the side of the building, shall
be visible from the adjacent expressway.
4. The following proffers relate to lighting:
a. Any outdoor light fixture shall be a full cutoff
fixture or a decorative fixture with full cutoff optics. A
"full cutoff fixture" shall mean an outdoor light fixture shielded
in such a manner that all light emitted by the fixture,
either directly from the lamp or indirectly from the fixture,
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is projected below the horizontal plan. A "decorative fixture
with full cutoff optics" shall mean an outdoor light fixture with
manufacturer-provided or manufacturer-installed full cutoff
optics.
b. The spillover of lighting from any parking area on the
subject property onto public rights-of-way or abutting property
in residentially zoned districts shall not exceed one-al(0.5) foot
candle at the property line.
c. Any outdoor lighting in parking areas shall not exceed 12
feet in height. The maximum height shall apply to the height of
the poles or other standards to which the fixtures are attached
or the top most point of the fixture itself, whichever is higher.
d. Outdoor lighting information for the subject property
shall be submitted during comprehensive development plan
review. Such information shall include the following:
(1) Location of all outdoor lighting fixtures, including the
manufacturer's specification of the area to be lighted with
such fixtures;
(2) Plans indicating the location on the property, and the
type of illuminating devices, fixtures, lamps supports,
reflectors and other devices;
(3) Description of the illuminating devices, fixtures, lamps,
supports, reflectors and other devices;
(4) Photometric data, such as that furnished by the
manufacturers, showing the angle of cut off of light
emissions; and
(5) Other information as may be deemed necessary by the
Zoning Administrator to determine compliance with lighting
proffers.
5. Petitioners shall plant a minimum of fifteen, two-inch caliper
deciduous trees within the interior of the parking lot and maintain the
same.
6. The primary exterior facade of the new structures will not
contain cinderblock or metal siding.
The City Planning Commission recommended that Council approve the
Second Amended Petition to rezone to C-2, General Commercial District, with
conditions.
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Vice-Mayor Fitzpatrick offered the following ordinance:
(#37023-041805) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 549, Sectional 1976 Zone
Map, City of Roanoke, in order to rezone certain propertywithin the City, subject
to certain conditions proffered by the applicant; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 351.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37023-041805.
The motion was seconded by Council Member McDaniel.
Edward A. Natt, Attorney, appeared before Council in support of the request
of his client.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
There being no discussion or questions by Council Members, Ordinance No.
37023-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Trustees of Edgewood Holiness Church
that a portion of a ten foot alley beginning in a southerly direction for
approximately 124 feet, be permanently vacated, discontinued and closed, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 1, 2005 and Friday, April 8, 2005.
The City Planning Commission submitted awritten report advising that the
petitioner currently has a building permit for a community hall on Official Tax No.
6090712 and has paid the Western Virginia Water Authority (WVWA) to install a
sewer lateral; after meeting with City staff and staff from the WVWA, the latter
advised that the petitioner's property could not achieve a gravity connection from
the main sewer line on Springfield Avenue; since the WVWA allows a lateral to
serve only a single property, the petitioner was advised to either install a pump
station or combine the two parcels to use the existing lateral serving
Official Tax No. 6090411; the petitioner is not amenable to installing a pump
station and the WVWA advised that such was not the best long-term solution;
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therefore, the petitioner requests closure of a portion of an unimproved alley
running north to south and, in turn, agrees to dedicate a like portion to the City
which runs east to west.
The City Planning Commission recommended vacation of the right-of-way at
no charge to the petitioner; and the portion of the alley to be vacated is equivalent
to the alley to be dedicated.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37024-041805) AN ORDINANCE permanentlyvacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 353.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37024-041805.
The motion was seconded by Council Member Cutler.
Ernest R. Wood, Trustee, Edgewood Holiness Church, appeared before
Council in support of the request.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
There being no discussion or questions by Council Members, Ordinance No.
37024-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of Crawford Development Co., LLC, to amend proffered
conditions on property located at 3806 Thirlane Road, N. W., identified as Official
Tax No. 6520105, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, April 1, 2005 and Friday, April 8, 2005.
The City Planning Commission submitted a written report advising that
Crawford Development, LLC, filed a petition on February 3, 2005, to amend
proffered conditions on the subject property; the property was rezoned on
October 2, 2000, from RA, Residential Agricultural District, to LM, Light
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Manufacturing District, subject to certain proffered conditions; Condition No. 3
specifies that, "Either two, three or four buildings shall be constructed on the
subject property and they shall provide at least 40,000 square feet of usable,
interior commercial or light manufacturing space. Permanent certificates of
occupancy shall be issued for at least two of the buildings within five (5) years of
the acceptance of these proffers by City Council"; and the proposed amendment
will modify Condition No. 3 to extend the time period by two years.
The City Planning Commission recommended that Council approve the
petition to amend proffered conditions to extend the time period to seven years
from October 2, 2000.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37025-041805) AN ORDINANCE to amend §36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 652, Sectional 1976 Zone
Map, City of Roanoke, in order to amend certain conditions presently binding
upon certain property previously conditionally zoned LM, Light Manufacturing
District; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 355.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37025-041805.
The motion was seconded by Council Member McDaniel.
C. Cooper Youell IV, Attorney, appeared before Council in support of the
request of his client.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
There being no questions or comments by Council Members, Ordinance No.
37025-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
TAXES: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, April 18, 2005, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of The Scott Robertson
Memorial Fund for tax exempt status of certain property located at the
easternmost 250 feet of Densmore Road, N. W., the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, April 11, 2005.
The City Manager submitted a communication advising that The Scott
Robertson Memorial Fund owns property described as Official Tax No. 2670906,
located at 3707 Densmore Road, N. W.; the primary purpose of The Scott
Robertson Memorial Fund is to operate a chapter of The First Tee of Roanoke
Valley, a national not-for-profit youth development program; designed for youth
ages 8 to 18, The First Tee is dedicated to providing young people of all
backgrounds with an opportunity to develop, through golf and character
education, life-enhancing values such as honesty, integrity and sportsmanship;
and annual taxes due for fiscal year 2004-2005 on the above referenced parcel is
$885.72 on an assessed value of $73,200.00.
It was further advised that on May 19, 2003, Council approved a revised
policy and procedure in connection with requests from non-profit organizations
for tax exemption of certain real property in the City, pursuant to Resolution No.
36331-051903, adopting the revised Process for Determination of Property Tax
Exemption dated May 19, 2003, with an effective date of January l, 2003; and The
Scott Robertson Memorial Fund has provided the necessary information as a result
of adjustments made to the City's revised local policy prior to the deadline of
April 15, 2005, for exemptions that would take effect on July 1,2005.
It was explained that according to the Commissioner of the Revenue's
Office, the loss of revenue to the City will be $708.58 after a 20 per cent service
charge of $177.14 is levied by the City in lieu of real estate taxes; the
Commissioner of the Revenue has determined that the organization is currently
not exempt from paying real estate taxes on property described as Official Tax
No. 2670906 by classification or designation under the Code of Virginia; and the
IRS recognizes the organization as a 501(c) (3) tax-exempt organization.
The City Manager recommended that Council authorize The Scott Robertson
Memorial Fund exemption from real estate property taxation, pursuant to Article
X, Section 6 (a) (6) of the Constitution of Virginia, effective July 1, 2005, for
property described as Official Tax No. 2670906, located at 3707 Densmore Road,
N. W., if the organization agrees to pay the subject service charge by that date.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37026-041805) AN ORDINANCE exempting from real estate taxation
certain property located in the City of Roanoke of The Scott Robertson Memorial
Fund, an organization devoted exclusively to charitable or benevolent purposes on
a non-profit basis; providing for an effective date; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 357.)
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Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37026-041805.
The motion was seconded by Council Member Cutler.
Jennifer Blackwood, Interim Executive Director, The Scott Robertson
Memorial Fund, appeared before Council in support of the request.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
There being no questions or comments by Council Members, Ordinance No.
37026-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea,
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-INDUSTRIES: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the proposed conveyance of a 0.460 acre portion of City-owned
property, located in the Roanoke Centre for Industry and Technology, Official Tax
No. 7230101, in exchange for the release and vacation of a 50-foot perpetual road
right-of-way across property owned by Edwin and June Wilson, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, April 11,2005.
The City Manager submitted a communication advising that the City owns
property located in the Roanoke Centre for Industry and Technology (RCIT)
identified by Official Tax No. 7230101 which is adjacent to property owned by
Edwin and June Wilson; the Wilsons hold a 50' perpetual road right-of-way
easement across City property that the City desires to extinguish; and
negotiations with the Wilsons have resulted in an agreement to extinguish the
right-of-way in exchange for a portion of an adjacent City-owned parcel of land
consisting of approximately 0.460 acres.
The City Manager recommended that she be authorized to execute the
appropriate documents to convey a 0.460 acre portion of property identified as
Official Tax No. 7230101 to Edwin and June Wilson, in exchange for relinquishing
their easement across City property, such documents to be approved as to form by
the City Attorney.
Council Member Dowe offered the following ordinance:
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(#37027-041805) AN ORDINANCE authorizing the exchange of certain City-
owned property containing approximately 0.460 acre, located in the Roanoke
Centre for Industry and Technology, bearing Official Tax Map No. 7230101, to
Edwin and June Wilson in exchange for the vacation and abandonment of a 50'
perpetual road right-of-way easement across City property owned by Edwin and
June Wilson, authorizing the City Manager to sign the necessary documents to
effect this exchange, upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 358.)
Council Member Dowe moved the adoption of Ordinance No.
37027-041805. The motion was seconded by Council Member McDaniel.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
There being no questions or comments by Council Members, Ordinance No.
37027-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-WATER RESOURCES: Pursuant
to instructions by the Council, the City Clerk having advertised apublic hearing for
Monday, April 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, with regard to the proposed conveyance of a 0.37 acre portion of City-
owned property, located on Plantation Road in Roanoke County, Official Tax No.
027.11-02-05.01-0000, to the Western Virginia Water Authority, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, April 11,2005.
The City Manager submitted a communication advising that the City owns
property located on Plantation Road that houses a water metering station; the
parcel is located in Roanoke County and contains approximately 0.37 acre; and the
City desires to convey the parcel of land to the Western Virginia Water Authority
for nominal consideration.
The City Manager recommended that she be authorized to execute the
appropriate documents to convey the property to the Western Virginia Water
Authority, such documents to be approved as to form by the City Attorney.
Council Member Cutler offered the following ordinance:
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(#37028-041805) AN ORDINANCE authorizing the City Manager to execute
the necessary documents to convey City-owned property housing a water metering
station, located on Plantation Road in Roanoke County, containing 0.37 acre and
identified as Roanoke County Tax No. 027.11-02-05.01-0000, to the Western
Virginia Water Authority, upon certain terms and conditions, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 359.)
Council Member Cutler moved the adoption of Ordinance. No.
37028-041805. The motion was seconded by Vice-Mayor Fitzpatrick.
The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
Council Member Lea inquired as to plans for use of the property by the
Western Virginia Water Authority; whereupon, the City Manager advised that the
property should have been identified in the massive transfer of property to the
Water Authority, effective July 1, 2004. She explained that all of the City's
facilities were not exclusively located within the boundaries of the City of Roanoke
and this particular parcel of land was inadvertently left offofthe massive transfer
of property because it was located in Roanoke County.
There being no further questions or comments by Council Members,
Ordinance No. 37028-041805 was adopted by the following vote:
AYES: Council Members McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, Lea
and Mayor Harris ................................................................................................. 7.
NAYS: None ............................................................................................... O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
spoke in support of the renovation of Victory Stadium. He called attention to
alleged equipment that is stored under the stands at Victory Stadium that has not
been returned to the owner nor repaired using funds received by the City from the
Federal Emergency Management Agency (FEMA). He inquired as to how FEMA
funds were spent. He stated that the citizens of Roanoke let their voices be heard
through a petition signed by approximately 7,000 persons in support of
renovating Victory Stadium; therefore, he asked that taxpayers' money be used to
renovate Victory Stadium rather than construct a new stadium.
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CITY EMPLOYEES-AFFIRMATIVE ACTION: Ms. Angela Norman, 1731 Michael
Street, N. W., President of the Committee for Community Preservation and
President of the Municipal Employees Association, spoke with regard to the City
Manager's Affirmative Action and Diversity report which was presented to Council
on Monday, April 4, 2005. She stated that it is appreciated that the report
indicates that there was a slight increase in the hiring and promotion of people of
color; however, the Council briefing on September 2, 2003, with regard to an
employee survey conducted by Virginia Tech Center for Survey Research reflected
that 51.4 per cent of City employees believe that discrimination exists in the City's
work place, and the report also revealed that 67.4 per cent believe that job
promotions are not fair; the second survey conducted in November 2004,
revealed that 59.4 per cent of employees continue to feel that promotional
opportunities are not fair; the City hired the firm ofJ. O. Rogers and Associates to
conduct an assessment of the City's diversity efforts; the report states that the
City staff needs to increase its focus on modeling appropriate diversity behavior;
the City's Personnel Operating Procedures state that the Manager makes the final
hiring and promotional decisions; and endorsement of the Affirmative Action
report by an organization that has "no gums and no teeth" does not speak for the
people of color in the Roanoke community. She advised that she has appeared
before Council on various occasions since 1997 to address discrimination related
to City employment for people of color; currently the Committee for Community
Preservation serves as a watchdog and as a liaison for accountability by City
government; and the Committee is concerned as to whether an open application
process was utilized to fill the positions of Director of Finance and City Treasurer
and whether the issue of diversity was a consideration. She expressed
appreciation to the City Manager for certain improved efforts; however, a higher
percentage of increase in the 2006 diversity report is expected.
PAY PLAN-TAXES-HOUSING/AUTHORITY-CITY EMPLOYEES: Mr. Robert
Gravely, 727 29th Street, N. W., spoke with regard to the City's declining
population base, real estate tax assessments, lack of affordable housing, a pay
scale that is not conducive to home ownership, unfair City hiring practices, and
insufficient wages for the City's work force.
At 7:45 p.m., the Mayor declared the Council meeting in recess until
Thursday, April 28, 2005, at 7:00 p.m., in the City Council Chamber, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., for the purpose of holding
public hearings on the proposed fiscal year 2006 budget, HUD Consolidated Plan,
and real estate tax rate.
A meeting of the Council of the City of Roanoke reconvened on Thursday,
April 28, 2005, at 7:00 p.m., in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor C. Nelson Harris presiding.
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PRESENT: Council Members Brenda L. McDaniel, BrianJ. Wishneff, M. Rupert
Cutler, Alfred T. Dowe, Jr. (arrived late), Beverly T. Fitzpatrick, Jr., Sherman P. Lea
and MayorC. Nelson Harris .................................................................................. 7.
ABSENT: None ...................................................................................... O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, Deputy City Clerk.
The meeting was opened with a prayer by Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of Americawas led
by Mayor Harris.
BUDGET-GRANTS-HOUSING/AUTHORITY: The Mayor advised that the purpose
of the reconvened meeting was to conduct public hearings on the recommended
2005-2006 HUD Funding Budget and the City of Roanoke Fiscal Year 2005-2006
Operating Budget.
The Mayor advised that the first public hearing was in reference to the
recommended 2005-2006 HUD Funding Budget.
Legal advertisement of the public hearing was published in The Roanoke
Times on Wednesday, April 13, 2005.
A summaryofthe recommended fiscal year 2005-2006 HUD Funding Budget
is as follows:
REVENUES ESTIMATES:
CDBG 2005-2006 Entitlement Grant
CDBG 2005-2006 Program Income
CDBG Prior Year Carry-over and
Excess Program Income
Home 2004-2005 Entitlement Grant
Home 2005-2006 Program Income
Home Prior Year Carry-over and Excess
Program Income
ESG 2005-2006 Entitlement Grant
TOTAL HUD REVENUE
$2,104,805.00
458,051.00
706,249.00
723,526.00
25,000.00
5,265.00
80,722.00
$4,103,618.00
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RECOMMENDED EXPENDITURES:
Housing Development
Neighborhood, Community and
Economic Development
Human Services (including Homeless
Assistance)
TOTAL RECOMMENDED EXPENDITURES
$2,823,521.00
870,463.00
409,634.00
$4,103,618.00
The Mayor inquired if there were persons present who would like to' be
heard in connection with the public hearing.
The Reverend William Lee, Pastor, Loudon Avenue Christian Church, 4139
Appleton Avenue, N. W., representing Kuumba Community Health and Wellness
Center, requested consideration of the Kuumba project for Community
Development Block Grant funding, in the amount of $500,000.00, to assist in
acquiring and renovating a larger building to replace the current facility. He
advised that the goal of the KuumbaCenter is to provide healthcare for all persons
in need; 62 per cent of persons served last year were uninsured; 52 per cent of the
Center's income is derived from a Federal grant, 30-40 per cent is derived from
insurance claims and other smaller grants. He explained that the requested funds
will be used to purchase land and to double the size of the present facility to meet
the healthcare needs of residents of the community. He stated that the Center
wishes to provide additional services because it is recognized that clients have an
array of medical issues that require further medical diagnosis; and a larger
building and expanded staff would not only better serve the citizens of the City of
Roanoke, but the entire Roanoke Valley.
There being no further speakers, the Mayor declared the public hearing
closed.
BUDGET: The Mayor advised that the second public hearing was to receive
comments from citizens with regard to the City of Roanoke's Recommended Fiscal
Year 2005-2006 Budget.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 19, 2005.
The total General Fund Budget for fiscal year 2005-2006 is
$223,799,000.00; Enterprise Funds: Civic Facilities Fund - $5,799,374.00,
Parking Fund - $2,720,000.00, Market Building Fund - $311,855.00; Internal
Service Funds: Fleet Management Fund- $5,595,415.00, Risk Management Fund -
$12,721,500.00, Technology Fund $6,371,472.00; and School Fund
$127,317,575.00.
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The Mayor inquired if there were persons present who would like to speak in
connection with the public hearing; whereupon, the following persons addressed
Council:
Ms. Alita Ashe, 5784 Littleton Road, spoke in support of funding for
the Blue Ridge Technical Academy. She stated that funds for the
Academy were not included in the 2005-2006 fiscal year budget of
the Roanoke City Schools on March 8, 2005; and the School Board
appointed a committee composed of parents, teachers, and School
Board members to study alternatives and/or options with regard to
the fate of the Technical Academy. She urged Council to work with
the School Board to identify funds for continued operation of BRTA.
David Diaz, Executive Director, Downtown Roanoke, Inc., expressed
appreciation to the City for its support of downtown Roanoke. He
noted that the number of persons who have chosen to live in
downtown Roanoke continues to grow and DRI continues to meet with
developers to encourage a conversion of office space and other
places into downtown living units. He stated that the YMCA and The
Jefferson Center have sowed the seeds to create an uptown district;
the City Market area study will be beneficial in creating more
possibilities for downtown living, and an improved Farmer's Market
and Market building. He called attention to the signs of a struggling
retail market in downtown Roanoke due to a smaller employment
base, limited parking spaces for residents and tourists, and costs
associated with parking. Since parking is inextricably tied to the
future of the City's downtown and its economic growth, he suggested
a business recruitment strategy including parking incentives and
consideration with regard to decreasing the City's monthly rates in
City-owned parking garages. He also suggested that signage be
erected to direct persons to available parking and to relieve any
feeling of anxiety when entering a parking garage.
Mr. Clarence R. Martin, 155 Huntington Boulevard, N. E., asked that
Council support a pay increase for all City retirees and a medical
supplement to help defray the cost of health insurance for City
retirees 65 years of age and older.
Mr. Ken Rattenbury, 2226 Hunters Road, S. W., a downtown business
owner, spoke in support of increasing the parking spaces in the
downtown area, in part, due to the relocation of the Art Museum. He
expressed concern that relocation of the Art Museum to the viaduct
parking lot would create a negative impact on limited parking in the
downtown area.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., urged Council to amend
the proposed fiscal year budget in order to include approximately
$75,000.00 for the Oliver White Hill Foundation inasmuch as CDBG
funds were not included as recommended by the Gainsboro Steering
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Committeel She advised that funds would be used as a start up base
to honor Oliver White Hill, a prominent and well known attorney who
resided on GilmerAvenue, N. W., who is known throughout the world
for his accomplishments, yet his hometown has taken little, if any,
steps to honor him. She stated that the Oliver White Hill Foundation
plans to purchase the home and establish a museum as a fitting and
living tribute to one of the City of Roanoke's most recognized black
attorneys.
There being no further speakers, the Mayor declared the public hearing
closed.
TAXES: The Mayor advised that the third public hearing was m reference to
a proposal that the current meals tax of 4% be increased to 5%, effective July 1,
2005.
The Mayor inquired if there were persons present who would like to
speak in connection with the public hearing; whereupon, the following persons
addressed Council:
Mr. Bill McClure, 542 Walnut Avenue, S. W., expressed concern with
regard to the increase in the meals tax because it is unfair to single
out restaurants for a tax increase that was originally created as a
hospitality tourism tax. He added that the meals tax unfairly impacts
restaurant businesses in comparison with neighboring cities and
counties that have a lower tax rate which may encourage some
consumers to "border hop" to avoid a higher tax. He stated that the
proposed tax increase could lead to a loss of sales which could
reduce revenue generated to the City; and the City of Roanoke has
lost two restaurants to Roanoke County and many downtown
restaurants are closing which is causing a negative impact on an
already fragile business environment. He noted that even though the
meals tax has been advertised as a one cent increase, the actual tax
increase is 20 per cent, and questioned the use of the meals tax
increase to fund renovations to William Fleming High School, which
were to be funded through a bond issue.
Mr. Duane Howard, 1135 Wasena Avenue, S. W., concurred in the
remarks of Mr. McClure. He stated that for many senior citizens and
people with disabilities dining out is not always a discretionary
decision, but a necessity to get through the day. He added that the
increase in the meals tax will not only hurt restaurant owners, but
employees who hold Iow end service jobs. He advised that the City
could replace the need for a meals tax increase by saving the $20 -
$30 million that would have been spent on the construction of a new
stadium.
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There being no further speakers, the Mayor declared the public hearing
closed.
At 7:30 p.m., the Mayor declared the Council meeting in recess.
The Council of the City of Roanoke reconvened on Thursday, April 28, 2005,
at 7:30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C.
Nelson Harris presiding.
PRESENT: Council Members Brenda L. McDaniel, BrianJ. Wishneff, M. Rupert
Cutler, Alfred T. Dowe, Jr., BeverlyT. Fitzpatrick, Jr., Sherman P. Lea and Mayor C.
Nelson Harris ...................................................................................................... 7.
ABSENT: None ............................................................................................ 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, Deputy City Clerk.
BUDGET-TAXES: The Mayor advised that the purpose of the public hearing is
to receive citizen comments with regard to the City's real property tax rate for
fiscal year 2005-2006. He advised that the City Manager's proposed budget
includes a real property tax rate of $1.21 per $100.00 of assessed value for fiscal
year 2005-2006, which is the current tax rate for fiscal year 2004-2005.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 19, 2005.
The Mayor advised that the following persons have registered to speak in
connection with the City's real property tax rate for fiscal year 2005-2006:
Mr. Dick Kepley, 550 Kepplewood Road, S. E., read the following
quote: "the power to tax is the power to destroy". He stated that the
power to raise taxes is the power to cause citizens to relocate to
another locality; and the City's real estate assessments have
increased annually.
Mr. Bill McClure, 542 Walnut Avenue, S. W., expressed concern with
regard to real estate property assessments, and advised that last
year's increase in valuation of real estate contributed $3,268,218.00
to the City's budget, an automatic one and one half per cent of the
budget, when compared to the total budget amount of $224 million.
He noted that in 1999, he paid $81.63 on $100,000.00 real estate
valuation assessment, and six years later, he paid $119.99 on
$119,000.00 in valuation for a residence that has a market value of
$80,000.00 - $8S,000.00. He referred to a statement made by Mayor
Harris that residents pay eight per cent of the assessment value;
however, at the present rate of eight per cent, in six years, his
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monthly payment will be approximately $166.66, or double the 1999
rate. He added that for the next 12 years, payment on his City real
estate taxes will be approximately $229.70, or triple the 1999
payment. He expressed concern with regard to annual increases in
the average assessment from three per cent to four per cent, and
inquired if citizens are to accept an eight to nine per cent increase in
property taxes, a 20 per cent increase in the meals tax in addition to
other fees imposed by the City. He advised that the City's real estate
tax rate is 1.21 per $100.00 of assed value, compared to Roanoke
County at $1.12, the City of Salem at $1.18, Chesterfield County at
$1.07 and Henrico County at 0.94; and other localities in the
Commonwealth have limited real estate assessments or decreased
their real estate tax rates. He also pointed out the decreasing in
funding for the Westend Center, Boys Club and other non-profit
organizations that provide prudent and needed services to the
citizens of the City.
Mr. John Kepley, 2909 Morrison Street, S. E., expressed concern with
regard to the increase in real estate tax assessments. He stated that
Council has made poor decisions concerning fiscal responsibility,
such as the construction/renovations to Patrick Henry and William
Fleming High Schools. He called attention to the establishment of a
citizens group to be known as "Citizens for a Sensible Tax Increase"
because citizens are no longer willing to tolerate increases in their
property assessments. Therefore, he urged that Council consider
changing the method in which real estate is assessed in the City of
Roanoke.
Mr. Bill Tanger, 257 Dancing Tree Lane, Botetourt County, advised
that real estate taxes in the City of Roanoke are high because the
City's expenses are high and one of the City's major expenses will be
Victory Stadium, regardless of whether the facility is renovated or a
new stadium is constructed. He added that City Council has the
ethical responsibility to take a major expense such as Victory Stadium
that affects taxpayers' money, both long term and short term, to a
voter referendum.
Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, advised that if the
City had made the right decisions with regard to the expenditure of
large sums of taxpayers' money, an increase in real estate
assessments would not be necessary to generate funds.
There being no further speakers, the Mayor declared the public hearing
closed.
L:\CLERK~DATA\CKPS 1 ~Drafts~Drafts05\041805 draft.doc
The Mayor advised that Council will engage in fiscal year 2005-2006 budget
study sessions on Wednesday, May 4, 2004, at 8:30 a.m., in Room 159, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., and on Thursday, May 5,
2005, at 8:30 a.m., if necessary. He further advised that the City's fiscal year
2005-2006 budget will be adopted at a reconvened meeting of the Council to be
held on Thursday, May 10, 2005, at 2:00 p.m., in the Council Chamber.
There being no further business, at 7:45 p.m., the Mayor declared the
Council meeting adjourned.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
L:\CLERK\DATA\CKPS 1 ~Drafts~Draf~s05~041805 draft.doc 41
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Conveyance of City Owned
Property to Roanoke Regional
Airport Commission
Tax #6560101
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to
hold a public hearing on the proposed conveyance of property rights. This is to
request that a public hearing be advertised on the above matter for Council's regular
meeting to be held on Monday, June 20, 2005. A full report will be included in the
June 20, 2005, agenda material for your consideration.
Respectfully submitted,
City Manager /
DLB/SEF
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
MINUTES OF ROANOKE CITY AUDIT COMMI~-fEE
May 2, 2005
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:05
a.m. on Monday, May 2, 2005, with Chair, Dr. M. Rupert Cutler, presiding.
· The roll was called by Mrs. England
Audit Committee
Members Present:
Dr. M. Rupert Cutler, Chair
Mayor C. Nelson Harris (arrived late)
Vice-Mayor Beverly T. Fitzpatrick, Jr.
Alfred T. Dowe, Jr.
Sherman P. Lea
Brenda L. McDaniel (arrived late)
Brian J. Wishneff (arrived late)
Others Present:
Drew Harmon, Municipal Auditor
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead,Jr., Asst. City Manager for Operations
Rolanda B. Russell, Asst. City Manager for Community
Development
Sherman Holland, Commissioner of the Revenue
Greg Emerson, Chief Deputy Commissioner of the Revenue
Larry Brown, Public Information Officer
Gwin Ellis, Assistant to the City Manager
Doris England, Administrative Assistant
Brian Townsend, Director of Planning, Building &
Development
Mary Parker, City Clerk
Todd Jackson, The Roanoke Times
Evelyn Bethel, Citizen
Helen Davis, Citizen
2. INTERNAL AUDIT REPORTS:
None.
UNFINISHED BUSINESS:
A. Commissioner of the Revenue - Response to Internal Audit
B. Municipal Auditor's Letter of Reply to Audit Committee
Audit Committee Minutes - May 2, 2005
Page2
Chairman Cutler recognized Sherman Holland, Commissioner of the Revenue,
for his comments in response to the internal audit performed in his
department. Mr. Holland thanked the Audit Committee members for inviting
him to the meeting. He noted that it was a busy time of the year for his office
with personal property tax bills being sent out on April 1 5 and with today being
the deadline for filing state income taxes. He said people do not like paying
taxes and come in to his department angry, but when they leave after talking
about the services those taxes provide, they are a little less angry. He said he
hoped everyone had an opportunity to read his response to the internal audit,
and he would be glad to answer any questions from members of the Council.
Mr. Lea noted his concern regarding the Attorney General's opinion cited by the
Commissioner and asked the City Attorney if it was legal for the City Auditor to
perform an audit of the Commissioner's office. Mr. Hackworth stated that the
Attorney General's prior opinions on the law have been that independent,
outside auditors are to perform financial audits. He also stated that cities and
counties do not have the authority to do performance audits of constitutional
officers according to the Attorney General's opinion. However, the
Commissioner apparently gave his permission for the Municipal Auditor to
conduct an audit.
Chairman Cutler asked Mr. Harmon if there was an agreement with the
Commissioner of Revenue regarding the type of audit that would be performed.
Mr. Harmon explained the difference between a financial audit and a
performance audit. He stated that the agreement with the Commissioner was
to evaluate the system of internal controls related to the tax compliance
function. Mr. Lea asked the City Attorney if Municipal Auditing had the legal
authority to conduct the audit. Mr. Hackworth responded that the
Commissioner gave his permission for the audit to be conducted, and the
Commissioner's office cooperated and provided information for the audit.
Chairman Cutler asked Mr. Harmon if there was a paper trail of the audit. Mr.
Harmon replied that there was and that anyone who wished to see the
documentation was welcome to review it.
Mr. Harmon stated that his department has conducted several audits in the
Commissioner's office in the past related to processes for business licenses and
personal property. Mr. Harmon noted that Mr. Holland stated he would
welcome internal audits in the Commissioner's office when he came into office
and that Municipal Auditing has maintained a good working relationship with
the Commissioner's office. Mr. Harmon stated his belief that the City Code
provides authorization for the Council to have local tax records reviewed by
whomever they designate, which could include Municipal Auditing. Mr. Harmon
asked that the concerns raised in the audit regarding the absence of a business
plan and the lack of field audits be discussed in order to address the interests
of the locality.
Chairman Cutler asked Mr. Hackworth if City Code supported what Mr. Harmon
had mentioned in regards to what Council could do with a constitutional office.
Audit Committee Minutes - May 2, 2005
Page3
Mr. Hackworth replied that in 1997, the Commissioner asked if Municipal
Auditing could do a financial audit in the Commissioner of Revenue's office.
There were provisions in the City Charter, not just the Code, which spoke of the
Auditor doing financial audits of the Commissioner's office. However, the
Attorney General opined that state law prevailed over what was in the City
Charter. Therefore, there was no authority for the Municipal Auditor to do
financial audits in the Commissioner of Revenue's office. Chairman Cutler
asked Mr. Harmon if a financial audit was conducted, and Mr. Harmon replied it
was not. Chairman Cutler asked if similar audits had been done in the offices
of other constitutional officers. Mr. Harmon stated that the Auditing
department regularly audits the Treasurer's Office, the Sheriff's Office, and the
Clerk of the Circuit.
Mr. Lea directed attention to the last statement in Mr. Harmon's letter of reply
and characterized it as "inflammatory." Mr. Harmon stated that he felt the reply
was appropriate given the Commissioner's response. Mr. Lea said he wanted
the premise of why this was done to be clear and that it was not a witch hunt.
Mr. Fitzpatrick stated he was also concerned about the comment Mr. Harmon
had made in the last paragraph of the letter of reply. He expressed concern
that two professionals with separate charges were not working cooperatively.
Mr. Fitzpatrick stated that both sides appeared to be defensive and that the real
opportunity here is for the Commissioner to measure himself and his staff
against what has been suggested as opportunities to do a better job. Mr.
Fitzpatrick said that he had received comments from people who are not happy
that others might not be paying their taxes. He further stated that it makes
Council very unsure when its members cannot say to citizens that they are
being taxed equally across the city. Mr. Fitzpatrick said he thought the helpful
thing to do would be for the Commissioner to respond in such a way as not to
be defensive, but to say this is what we are going to do to try to improve in this
percentage or in this way. The same people who elected the Commissioner
elected Council members, and they want to be sure everyone is paying their fair
share.
Mr. Dowe cautioned that the Committee must be careful when deciding what
can and cannot be done when considering elements of the Attorney G~neral's
decision. Mr. Dowe remarked that he could understand a person's reservations
about having an audit when there is no legal requirement to allow such an
audit. Mr. Dowe stated that he would hope the Commissioner would be
receptive to future audits, if they were proposed. Mr. Dowe stated that the
Mayor made a profound statement at the last Audit Committee meeting when
he said audits are more corrective than punitive. He hopes steps will be taken
to get the Commissioner's office to the place where it needs to be.
Mayor Harris noted the tenuous position the City Council was in given the fact
that the Commissioner of the Revenue is an elected official and the fact that the
Attorney General's opinions indicate that City Council has no authority over the
Commissioner. The Mayor stated that the Municipal Auditor has done an audit,
Audit Committee Minutes - May 2, 2005
Page 4
the Commissioner has responded to the audit, and the Municipal Auditor has
responded to the response. All of these are public documents that anyone who
is interested can obtain. Mayor Harris moved that the Commissioner's
response and the Auditor's letter of reply be received and filed, and that the
Committee move on to other things. Chairman Cutler asked ifthe Committee
would like to hear from the Municipal Auditor and the Director of Finance
before acting on the motion. The motion was seconded and the Chairman
opened the floor for discussion. Chairman Cutler asked the Municipal Auditor
and the Director of Finance for comments.
Mr. Harmon stated that the Auditing department has performed constructive
work in the Commissioner's office over the years and provided an example of
the benefits from audit work related to how vehicles are valued. He stated that
people have been open in the past to addressing audit findings and that it
should be no different now that significant problems have been noted. Mr.
Harmon said that he understood Council's position in that it put the members
in an uncomfortable spot. He stated his feelings that the audit work his
department performed in the Commissioner's office was important and
worthwhile. He stated that the Audit Committee decides what will and will not
be audited by virtue of approving the annual audit plan, and that he will respect
the Committee's decision on the audit plan. Mr. Harmon concluded his remarks
by expressing his hope that the important issues raised in the audit report
would be addressed.
Chairman Cutler called upon the Director of Finance for his comments. Mr. Hall
stated the Commissioner's work is particularly important to the Finance office.
The Commissioner is involved in some way with approximately $100 million of
the City's revenue. Mr. Hall expressed his high level of confidence in the work
of the Auditing department, the constructive advice the department provides,
and the cooperativeness of the Auditing department in helping to implement
recommended processes and procedures. He stated his belief that the audit
was approached in a constructive manner and that some extremely good,
constructive advice was included in the audit report. Mr. Hall stated that it was
his personal philosophy that the Commissioner should not be held to any
different accountability standard than himself or others in the organization, and
he would hope the Commissioner would agree. He expressed his hope that
constructive measures included in the report would be implemented. Based on
his department's responsibilities for administering local taxes, Mr. Hall stated
his belief that it is strategically important to have programs in place to do
audits, follow-ups, and so on, that are well thought out so staff members know
what they are supposed to be doing. Mr. Hall said he hoped that everyone
involved would recognize the importance of having good business practices
and would avoid making this an issue of the legality of the audit or immunity
under State code. Mr. Hall stated that focusing on the legality of the audit was
not constructive and does not speak to the heart or the substance of the issue.
Audit Committee Minutes - May 2, 2005
Page5
Chairman Cutler said there was a motion on the floor to receive and file the
Commissioner's response and the Auditor's response. A vote of the Audit
Committee members was taken and the motion carried.
The Chairman then recognized Mr. Holland for comments. Mr. Holland stated
that he wanted to highlight some things, and he appreciated the opportunity to
speak. He said that none of this was out of malice. Mr. Holland stated that he
welcomes everything that people have to say, but that he cannot say he can use
everything. Mr. Holland noted that he and Mr. Harmon have worked well
together in the past. He said that his mention of harassment in his response
was about himself; that is what people present to him when he is working as
CommissioneroftheRevenue. Mr. Holland stated that his office doesagood
job with the staff it has. He said that a lot of the audit recommendations were
fine; he listened to them and will take them into consideration. Mr. Holland
stated that one has to realize he represents the citizens of the city, and he is
ultimately responsible for that office.
Mr. Holland commented on the fantastic staff he has and the fantastic job they
do considering the resources they have. He said that a lot of the audit
recommendations are fine, but the resources are not available. Mr. Holland
stated that he has a staff of only 15 people, with three people in personal
property, three people at the counter to answer all the phone calls. He said that
he was not complaining. Mr. Holland noted that he had asked for extra money
in the budget process and that his office does not have a secretary. Mr. Holland
also stated he would like to have additional auditors; his office could do a
better job if it had more staff.
Mr. Holland said he had only two people in the business license section, which
is one more than when he took office. He stated this section brings in $11.2
million with two people. Mr. Holland described how the two employees work to
cover the office and perform inspections. He stated that a lot of times the
Business License Inspector does not request local mileage reimbursement due
to the bureaucracy and paperwork and that this shows how dedicated the
Business License Inspector is. Mr. Holland said that he keeps telling the
Business License Inspector to fill out the paperwork, but he doesn't do it
because he is dedicated. Mr. Holland commented on his staff members taking
only 30 minutes for lunch instead of an hour, just to make sure the tax and the
revenue is presented and received in the City of Roanoke.
Mr. Holland noted that his office relies on the Police department to ticket
people who haven't registered their vehicles with the city. He further explained
that the printing on each ticket refers the person to the Commissioner's Office.
Mr. Holland stated that the state tax auditor, who inspects all Commissioners of
the Revenue offices throughout the State, was recently in his office and did a
fantastic job. Mr. Holland also complimented departments within the city, such
as the City Attorney's office and Department of Technology that help the
Commissioner's office.
Audit Committee Minutes - May 2, 2005
Page 6
Mr. Holland stated that the Department of Technology helps with the
Commissioner's system that is 20 years old, but the system will not do the
reports that Mr. Harmon recommended. Mr. Holland said he understands the
need to do certain things recommended by Mr. Harmon; and his office is
heading in that direction, but they don't have the resources. He also stated
that he has to adhere to the law; all his duties as Commissioner are based on
the law. Mr. Holland said that of the 663 records checked by the state tax
auditor, there were only three errors. He stated that this was an error factor of
.00453 and asked who else in this jurisdiction has that error factor.
Mr. Holland stated that when his office receives complaints that people are not
paying their taxes, his staff follows up on them. If there is reasonable, factual
data, his office will send them a bill. But it has to be able to stand up in a court
of law because sometimes he has to go to court. Mr. Holland said that he
thought Mr. Harmon was coming into his office to check the computer system
because it is 20 to 30 years old. He stated that there may have been a
communication problem. He said that when he realized that Mr. Harmon was
doing a performance audit, he was shocked. Mr. Holland stated that he tried to
arrange a meeting with Mr. Harmon but that he [Mr. Holland] was out of town.
Mr. Holland indicated that a relative's health problems required him to be out
of town and that his Chief Deputy was acting on his behalf while he was away.
Mr. Holland said that he is not angry or mad at Mr. Harmon and feels they will
still have a good relationship. Mr. Holland stated that his office is ranked as the
top Commissioner's office in Southwest Virginia and that other commissioners
ask his office how to do things. He said that he appreciated everyone's time
and that his door is always open to everyone.
Chairman Cutler noted that City Council, in recent years, included funds for two
additional auditors in the Commissioner's office. He noted that the positions
were never filled and he asked if Mr. Holland could tell the Committee why. Mr.
Holland replied that he did not have a secretary, his was a small office, and that
this caused certain things to take longer than most offices. Mr. Holland also
stated that stipulations were attached to the two auditor positions that related
to revenue generation and that he could not tie any person's position to how
much revenue he or she could take in. Mr. Holland continued on to say that if
Council did provide two auditor positions, his office would work more
efficiently and most likely gain additional revenue. He stated that he was not
elected to increase the revenue, although he will get as much as he can. He
stated that the Economic Development department is the one that can bring
businesses into the city.
Chairman Cutler stated that this completed the agenda item for the
Commissioner of the Revenue, and he thanked Mr. Holland and Mr. Emerson for
attending.
Audit Committee Minutes - May 2, 2005 Page 7
4. NEW BUSINESS:
Chairman Cutler asked Mr. Harmon to brief the Audit Committee on the status
of the KPMG contract for the year-end audit. Chairman Cutler provided some
background information to the Committee regarding the audit firm selection
process. Mr. Harmon then explained that due to corporate scandals in recent
years, audit firms have become more concerned with potential liability
associated with auditing financial statements. As a result, KPMG incorporated a
dispute resolution clause into its engagement letter, requiring the city to accept
mediation to settle disputes. The clause also requires that the mediation
hearing be conducted in New York City. Mr. Harmon went on to state that the
City Attorney's office took the position that the City of Roanoke could not give
up its right to go to court. Through Mr. Hackworth's efforts with the attorneys
at KPMG, the dispute resolution clause was removed from the engagement
letter and a new letter was issued on Friday, April 29th. The meeting between
the Audit Committee and KPMG will be rescheduled for the June Audit
Committee meeting. Mr. Harmon explained that this meeting between the
audit firm and Audit Committee is required by the Auditor of Public Account's
specifications for audit.
Chairman Cutler thanked Mr. Harmon and also thanked Mr. Hackworth for his
work on the issue. Mr. Hackworth stated that the city was fortunate to have
had signed contracts in hand before the engagement letter was issued.
Chairman Cutler asked the City Attorney what lesson had been learned from
this experience. Mr. Hackworth replied that future requests for proposals
should require responding audit firms to disclose every term that the firm
expects the city to agree to as part of the audit. Chairman Cutler asked Ms.
Burcham if this was now a matter of record in the Purchasing division. Ms.
Burcham responded that Purchasing is well aware of the deliberations. She also
stated that she delayed signing the KPMG contract for approximately a week
while awaiting final resolution of the issue.
5. ADJOURNMENT:
There being no further business, the meeting was adjourned at 11:52 a.m.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
File #110-323
Mr. Samuel G. Oakey, III
3211 Oak Ridge Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Oakey:
Your communication submitting your resignation as a member of the Roanoke
Public Library Board was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 6, 2005.
On motion, duly seconded and adopted, the resignation was accepted.
The Members of City Council requested that I express sincere appreciation for
your willingness to serve the City of Roanoke as a member of the Roanoke
Public Library Board from November 3, 2003 to June 6, 2005. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley which was issued by the Mayor on behalf of the Members of the
Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
Stanley G. Breakell, Chair, Roanoke Public Library Board,
3256 Allendale Street, S. W., Roanoke, Virginia 24014
Sheila S. Umberger, Acting Director, Roanoke City Public Library
Stephanie M. Moon, CMC, Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 8, 2004
File #110-200
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Wayne G. Strickland, Executive Director
Roanoke Valley Area Metropolitan Planning Organization
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that M. Rupert Cutler has qualified as a member of the
Roanoke Valley Area Metropolitan Planning Organization, for a term commencing
July 1, 2005 and ending June 30, 2008.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, M. Rupert Cutler, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Valley Area Metropolitan Planning Organization, for a term commencing
July 1, 2005 and ending June 30, 2008, according to the best of my ability (So
help me God).
Subscribed and sworn to before me this~ day of ~ 2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
K:\oath and leaving service~4etropolitan Planning Organization~na. rupert cutler oath letter2.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 8, 2005
File #110-326
Wayne. G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that M. Rupert Cutler has qualified as a member of the
Roanoke Valley Alleghany Regional Commission, for a term commencing July 1,
2005 and ending June 30, 2008.
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, M. Rupert Cutler, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Valley Allegheny Regional Commission, for a term commencing July 1, 2005
and ending June 30, 2008, according to the best of my ability (So help me God).
Subscribed and sworn to before me thi~C;L~'~)day of~2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
K:\oath and leaving service\Roanoke Valley Alleghany Regional Commission~m. rupert cutler oath letter2.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 8, 2005
File #110-326
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Robert H. Logan, III, has qualified as a member of the
Roanoke Valley Alleghany Regional Commission, to fill the unexpired term of
Jennifer L. Pfister, resigned, ending June 30, 2006.
Sincerely,
Marg F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert H. Logan, III, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Valley Allegheny Regional Commission, to fill the unexpired term of
Jennifer L. Pfister, resigned, ending June 30, 2006, according to the best of my
ability (So help me God).
Subscribed and sworn to before me this / ~-~day of /~' 2005.
K:\oath and leaving service\Roanoke Valley Alleghany Regional Commission\Robert H logan oath.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 8, 2005
File #15-110-304
Marion A. Vaughn-Howard, Secretary
Youth Services Citizen Board
Roanoke, Virginia
Dear Ms. Howard:
This is to advise you that Aaron Ewert, Antwan Lawton and Sherman P. Lea, Jr.,
have qualified as members of the Youth Services Citizen Board for terms ending
May 31, 2008.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Aaron Ewert, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board, for a term ending' May 31, 2008, according to the best
Subscribed and sworn to before me this~ day of 2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ , DEPUTY CLERK
K:\oath and leaving service\Youth Ser Citizen BoardLa, aron Ewert oath.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Antwan ~, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board, for a term commencing June 1, 2005 and ending
May 31, 2008, according to the best of my ability (So help me God).
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
K:\oath and leaving service\Youth Ser Citizen Board~Antwan Lawson oath letter.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman P. Lea, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board, for a term ending May 31, 2008, according to the best
of my ability (So help me God).
Subscribed and sworn to before me thisl~ dayof~2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
K:\oath and leaving service\Youth Ser Citizen Board\Sherman P Lea Jr oath.doc
CITy.. OF RO_..ANOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 8, 2005
File #468
Jean M. Thurman, Secretary
Board of Directors, Western Virginia Water Authority
Roanoke, Virginia
Dear Ms. Thurman:
This is to advise you that John B. Williamson, III has qualified as a member of the
Board of Directors, Western Virginia Water Authority, to fill the unexpired term of
George W. Logan, resigned, ending March 1, 2008.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John B. Williamson, III, do solemnly swear (or affirm) that I will support
the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Board of
Directors, Western Virginia Water Authority, to fill the unexpired term of
George W. Logan, commencing May 19, 2004 and ending March 1, 2008,
according to the best of my ability. I swear or affir ~
Subscribed and sworn to before me this ~'da¥ of ~4.~2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~~"~~ -~ ,DEPUTY CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37070-060605 appropriating $3,006,572.00
for the Department of Social Services and Comprehensive Services Act, and
amending and reordaining certain sections of the 2004-2005 General Fund
Appropriations, in connection with programs relating to Fuel Assistance, Auxiliary
Grant, Refugee Resettlement, Foster Care, Adoption, Day Care and Food Stamp.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th.day of June, 2005.
No. 37070-060605.
AN ORDINANCE to appropriate funding for the Department of Social Services and
Comprehensive Services Act, amending and reordaining certain sections of the 2004-2005
General Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the ~ollowing sections of
the 2004-2005 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Residential Detention Services
Salary Lapse
Contingency
Natural Gas
Temporary Employee Wages
Auxiliary Grant Program
Indo-Chineses Program
Telephone
Business Meals and Travel
ADC Foster Care
Special Needs Adoption
Adoption Incentive Funds
Respite Services
Emergency Relief
Subsidized Adoption IV-E
Child Day Care Quality Initiative
Day Care Services
Food Stamp Employee Training/Transportation
Foster Care I¥-E Residential
Foster Care IV-E Children
Special Education Residential
Foster Care Family Other
Revenues
Aged, Blind, Disabled
Foster Care
General Administration
Refugee Program
001-121-2130-2008 (130,000)
001-300-9410-1090 (380,000)
001-300-9410-2199 (87,659)
001-630-5311-2024 10,000
001-630-5313-1004 44,629
001-630-5313-3120 10,000
001-630-5313-3150 13,000
001-630-5314-2020 10,000
001-630-5314-2144 10,000
001-630-5314-3115 287,959
001-630-5314-3130 600,554
001-630-5314-3131 3,834
001-630-5314-3132 16,497
001-630-5314-3145 (10,000)
001-630-5314-3155 151,503
001-630-5314-3156 8,709
001-630-5314-3159 800,000
001-630-5316-3166 9,325
001-630-5410-3180 200,000
001-630-5410-3182 500,000
001-630-5410-3185 700,000
001-630-5410-3191 238,221
001-110-1234-0670 8,000
001-110-1234-0675 1,043,850
001-110-1234-0676 5,000
001-110-1234-0679 13,000
Emergency Assistance
Employment Services
Director of Social Services-Administration
Day Care
CSA-State Supplemental
Child Day Care Quality Initiative
Reasonable and Necessary
001-110-1234-0680 25,629
001-110-1234-0681 9,325
001-110-1234-0685 10,000
001-110-1234-0686 738,328
001-110-1234-0692 1,134,960
001-110-1234-0700 8,709
001-110-1234-0796 9,771
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Additional Funding for the
Department of Social Services and
Comprehensive Services Act
Background:
The Department of Social Services experienced an increase in demand for the
following services over the past year: Fuel Assistance, Auxiliary Grant, Refugee
Resettlement, Foster Care, Adoption, Day Care and Food Stamp. Some of these
programs are mandated by the state. Additional federal and state funding was
allocated by the state for these programs with only the Fuel Assistance and Day
Care requiring local funds. The agency also experienced an increase in its
operating expenditures. Part of this is related to under-projecting costs related
to the occupancy of a new facility. Additional funding for operating costs
provided by the state also requires a local match.
The Comprehensive Services Act (CSA), which was established in 1993, provides
out-of-home services to troubled and at-risk youth and to their families through
a collaborative system of state and local agencies, parents and private sector
providers. These services include mandated foster care, certain special
education services and foster care prevention. CSA also provides services to
certain targeted non-mandated populations.
Honorable Mayor and Members of Council
June 6, 2005
Page 2
Considerations:
The City of Roanoke will receive additional funding for Fuel Assistance,
Auxiliary Grant, Refugee Resettlement, Foster Care, Adoption, Day Care and
Food Stamp programs for FY 2005 in the amount of $1,927,010. The Auxiliary
Grant and Day Care programs totaled $810,000 which included a required
match of $ 80,169. $10,000 of these local funds will be provided from the
Emergency Relief program that is 100% local funds. The additional funds for
operating expenditures totaled $49,000. $24,771 will be reimbursed by the
state with a $24,229 local match. The number of citizens requiring assistance
and the cost of providing these services continues to increase.
CSA expenditures are projected at $10,650,000 for FY 2005. These
expenditures exceed the CSA FY 2005 appropriation of $9,011,779 by
$1,638,221 and require additional local funds in the amount of $503,261. The
additional funds are for mandated services for at-risk youth. CSA has
experienced an increase in the number of youths requiring higher cost services.
Recommended Action:
Increase General Fund revenue estimates by $1,871,612, transfer funding of
$104,398, and appropriate funding of $1,976,010 for Social Services as
detailed in Attachment A.
Increase General Fund revenue estimates by $1,134,960, transfer funding of
$503,261, and appropriate $1,638,221 for the Comprehensive Services Act as
detailed in Attachment B.
Darlene L. 1
City Manag~
rcham
DLB:icb
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Rolanda B. Russell, Assistant City Manager
CM05~00071
Department of Social Services
June 6, 2005 Council Meeting
Attachment A:
Appropriate funding in the amount of $1,976,010 to the following accounts:
001-630-5311-2024
001-630-5313-1004
001-630-5313-3120
001-630-5313-3150
001-630-5314-2020
001-630-5314-2144
001-630-5314-3115
001-630-5314-3130
001-630-5314-3131
001-630-5314-3132
001-630-5314-3155
001-630-5314-3156
001-630-5314-3159
001-630-5316-3166
(Natural Gas)
(Temporary Wages)
(Auxiliary Grant)
(Indo-Chinese Program)
(Telephone)
(Business Meals and Travel)
(ADC Foster Care)
(Special Needs Adoption)
(Adoption Incentive)
(Respite Care)
(Subsidized Adoption)
(Child Day Care Quality Initiative)
(Day Care Services)
(Food Stamp Empl Train~ransp)
10,000
44,629
10,000
13,000
10,000
10,000
287,959
600,554
3,834
16,497
151,503
8,7O9
800,000
9,325
Transfer funding in the amount of $104,398 from the following accounts:
001-630-5314-3145 (Emergency Relief)
001-300-9410-1090 (Personnel Lapse)
10,000
94,398
Increase General Fund Revenue estimate in the amount of $1,871,612 in the
following accounts:
001-110-1234-0676 (General Administration) 5,000
001-110-1234-0680 (Emergency Assistance) 25,629
001-110-1234-0670 (Auxiliary Grant) 8,000
001-110-1234-0679 (Refugee Program) 13,000
001-110-1234-0796 (Reasonable and Necessary) 9,771
001-110-1234-0685 (Dir Social Services-Services) 10,000
001-110-1234-0675 (Foster Care) 1,043,850
001-110-1234-0686 (Day Care) 738,328
001-110-1234-0700 (Child Day Care Quality Initiative) 8,709
001-110-1234-0681 (Employment Services) 9,325
Comprehensive Services Act
June 6, 2005 Council Meeting
Attachment B:
Appropriate funding in the amount of $1,638,221 to the following accounts:
001-630-5410-3180 (Foster Care IV-E Residential)
001-630-5410-3182 (Foster Care IV-E Children)
001-630-5410-3185 (Special Education Residential)
001-630-5410-3191 (Foster Care Family Other)
200,000
500,000
700,000
238,221
Transfer funding in the amount of $503,261 from the following accounts:
001-300-9410-1090 (Personnel Lapse) 285,602
001-121-2130-2008 (Residential Detention Services) 130,000
001-300-9410-2199 (City Manager Contingency) 87,659
Increase General Fund Revenue estimate by $1,134,960 in the CSA revenue
account number 001-110-1234-0692.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
FRANK BARATTA
CITY OF ROANOKE MGMT & BUDGET
215 CHURCH AVE ROOM 354
ROANOKE VA 24011
REFERENCE: 10162983
O6231136
City of Rke
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
V~r$~ia. Sworn and subscribed before me this
.......'~ day of May 2005. Witness my hand and
official sea~
~ _~_ ~_~,~____, No t~ ~.~, Public
PUBLISHED ON: 05/27
-
6>veK
TOTAL COST: 359.48
FILED ON: 06/03/05
.................................................. + ........................
Signature: _
Billing Services Representative
its S0~al
ASsistance
Adoption, Day Care, Foo~ Stamp and Comprehensive Services Act:
FUND ADOPTED
RECOMMEND~.~!
BUDGET INCREASE
General Fund $2t~.Z76.ooo $3,oo6,572
Pursuant to the requirements of §~5.2.z5o7' Code ofV rslola
as amended, notlce~ hereby given that the Council of the CJty of
Roanoke.will hold a public hearing on the above matter on Monday,
June 6, 2oo5, at 2 p.m., or as soon thereafter as the matter ~ay be
heard, in the Couocff~Chambers, Room 450, Noel C. Taylor M~icipal
Building, 2t5 Chu~'c~enue, SW, Roanoke, Virginia 'E rfu
infOrmati~on on these'~tte~< ~-- - ' .~ rther
Clerk at (54a) e53-zS~.- .-, yvu ,,,ay contact theoffr~ o~he City
All pa~tie~-aWd Inl:ereste#j~i2ens may appear on the above date an(J
be hea~ on the matter,:~ are a person who needs'
tions for this he e~i" mmod~-
· ,P ~&.contacttheC CI '
853'254a befor~a~ 'd~o noon on Th u rsday, jit,tYn e :,rk2 osod~4o)
GIVEN ur~der my hand this 27th day of May, 2oo5.
Mary F. Parker, City Clerk.
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will consider a proposal to adjust the
aggregate amount of its FY 2004-2005 General Fund budget in the following respect, in
connection with appropriation of funds for its Social Service/Human Service programs,
which include Fuel Assistance, Auxiliary Grant, Refugee Resettlement, Foster Care,
Adoption, Day Care, Food Stamp and Comprehensive Services Act (CSA):
ADOPTED RECOMMENDED
FUND BUDGET INCREASE
General Fund
$211,776,000
$3,006,572
Pursuant to the requirements of §15.2-2507, Code of Virginia (1950), as
amended, notice is hereby given that the Council of the City of Roanoke will hold a
public hearing on the above matter on Monday, June 6, 2005, at 2:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chambers, Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia. For further
information on these matters, you may contact the Office of the City Clerk at (540) 853-
2541.
All parties and interested citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541 before 12:00 noon on Thursday, June
2, 2005.
GIVEN under my hand this 27th day of May, 2005,
Mary F. Parker, City Clerk.
Please publish the attached as a display ad to appear for one day, Friday, May 27,
2005.
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Send bill to:
Department of Management and Budget
Room 354, Municipal. Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Direct questions about this ad to: Vickie Tregubov
(540) 853-6403
(540) 853-2773 fax
Vickie.Tregubov@roanokeva.gov
CITy.. OF R ANOKE
Off, ce of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-438
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37071-060605 appropriating $14,800.00 for
the Fifth District Disability Services Board Grant, and amending and reordaining
certain sections of the 2004-2005 Grant Fund Appropriations, in connection with
continuation of local administrative staff support.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05\jun 6 05LJun 6 2005 cerrespondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37071-060605.
AN ORDINANCE to appropriate ~nds ~r the Fifth Di~fict Disability Service Boa~
Grant, amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Grant Fund
Appropriations
Fifth District Disability Service Board FY06
Revenues
Fifth District Disability Service Board FY06
035-630-5172-2010 $ 14,800
035-630-5172-5277 $ 14,800
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
A"FrEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-438
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37072-060605 authorizing the City Manager
to enter into a contract with the Fifth Planning District Commission Disability
Services Board staff to provide continuing local administrative staff support, upon
certain terms and conditions, as more fully set forth in a letter from the City
Manager addressed to the Council under date of June 6, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management'and Budget
Jane R. Conlin, Director of Human/Social Services
K:~AGENDA CORRESPONDENCE%agenda correspondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37072-060605.
A RESOLUTION authorizing the City Manager to enter into a contract with the Fifth
Planning District Commission Disability Services Board ("DSB") staffto provide continuing
local administrative staff support, upon certain terms and conditions.
WHEREAS, the DSB is responsible to local governments and serves as a critical
resource for needs assessment, information sharing and service opportunities for citizens with
disabilities, their families and the community; and ~
WHEREAS, funds in the amount orS 14,800 to continue local staffsupport in support
of the DSB administration for a one (1) year period have been allocated to the DSB by the
State Department of Rehabilitative Services.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of
the City, to execute and attest, respectively, a contract with existing DSB staff to provide
continuing local administrative staff support for the Fifth District Disability Services Board,
as recommended in the City Manager's letter to this Council dated June 6, 2005.
2. The form of the contract, and any necessary amendments, shall be in form
approved by the City Attorney.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council
Subject: Appropriation of Regional
Disability Services Board Grant
Funding - Staff Support and
Contract for Services
Considerations:
The Fifth Planning District Commission Disability Services Board (DSB) is
responsible to local governments and serves as a critical resource for needs
assessment, information sharing and service opportunities for citizens with
disabilities, their families and the community. The following jurisdictions in the
Fifth Planning District have enacted resolutions establishing their participation
in a regional effort and have appointed a local official to serve: the cities of
Roanoke, Salem, and Covington; the counties of Roanoke, Craig, Botetourt, and
Alleghany and the Towns of Clifton Forge and Vinton. Other members of the
DSB include representatives from business and consumers. The City of
Roanoke serves as fiscal agent for the Fifth Planning District Disabilities
Services Board.
The State Department of Rehabilitative Services has allocated funds in the
amount of $14,800 for a one-year period to continue local staff support of the
administration of the Fifth District DSB. See Attachment "A"
Mayor Smith and Members of City Council
June 6, 2005
Page 2
Recommended actions:
Authorize the City Manager or her designee to enter into a contract
substantially in the form attached to this report, with existing DSB staff support
to continue providing local administrative support.
Appropriate $14,800 to a Grant Fund account to be established by the Director
of Finance and establish a corresponding revenue estimate in the Grant Fund.
Re stye ct fu I lycsub~ tte d,
Darlene L. B)~cham
City Manag~)~
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Jane Conlin, Director, Human/Social Services
CM05-00065
Agreement for Services
This agreement is made this 1st day of June 2005, by and between the CITY OF
ROANOKE, hereinafter referred to as "City" and ROSLYN KINGERY hereinafter referred
to as "Staff".
The parties hereto agree as follows:
SCOPE OF SERVICES - The Staff will provide the City and its designee (Fifth
District Disability Services Board) with staff support as follows:
f.
g.
h.
i.
Attend all DSB meetings (minimum of one meeting per quarter) and related
activities
Prepare, disseminate and maintain agendas, minutes and other
correspondence
Maintain and monitor the administrative budget
Maintain official records for the DSBs
Administer and monitor the RSIF grants and ensure that the impact reports
are completed and sent within time frame specified
Arrange sign language interpreters, CAN and/or CART services, and all other
necessary accommodations, for DSB meetings and hearings.
Ensure DSB compliance with the Code of Virginia and DSB Establishment
Guidelines
Provide ADA and disability information to DSB members, local elected
officials and the public within the localities served by the local DSB
Support DSB efforts to exchange information with other local boards
regarding services and best practices in the delivery of services to persons
with physical and sensory disabilities
Other duties as directed by the local disability services board.
TIME OF PERFORMANCE - the term of this agreement shall be for a one-year
period beginning June 1,2005 and concluding May 31, 2006.
FEES AND PROPOSED PAYMENT SCHEDULE - the total compensation to Staff
shall be $14,800 per 12-month period. Payment to the Staff shall be made monthly
upon receipt of payroll documentation.
TERMINATION - either the City or the consultant upon written notification thirty (30)
days prior to termination may terminate this agreement.
REPORTING - The Staff will meet with the City's designee a minimum of twice a
month and provide regular updates on the progress of the Boards work.
INDEMNIFICATION - the Staff agrees to indemnify and hold harmless the City, its
officers, agents and employees, from any and all claims, legal actions and
judgments advanced against the City and for expenses the City may incur in this
regard, arising out of the Staff's negligent acts or omissions with respect to the
rights and privileges granted by the City to the Staff in this Agreement.
7. GOVERNING LAW - the Commonwealth of Virginia shall govern this Agreement.
OWNERSHIP - All reports, paper, etc., developed and/or generated as a result of
this proposals process are the property of the city of Roanoke. No duplication or
dissemination of this material can be done without the expressed written permission
of the Director of Human Services, or other authorized City official.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year here in above written:
CITY OF ROANOKE
By:
Sharon Gentry, Senior Buyer
Department of Purchasing
INDEPENDENT CONTRACTOR
By:
Roslyn J. Kingery
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-72
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37073-060605 transferring $5,000.00 from
the City Manager's Contingency account to a Human Services Advisory Board
account; transferring $566,982.00 from a Human Services Advisory Board account
to new line items to be established within the Human Services Advisory Board
budget by the Director of Finance, and amending and reordaining certain sections of
the 2005-2006 General Fund appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. ParEer, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
K:~AGENDA CORRESPONDENCE~agenda con~spondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37073-060605.
AN ORDINANCE to appropriate funding to the Human Services Committee; amending
and reordaining certain sections of the 2005-2006 General Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2005-2006 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows, in part:
Appropriations
Subsidies
Contingency
Bradley Free Clinic
League of Older Americans - Meals on Wheels
Roanoke Area Ministries
Unified Human Services Transportation (RADAR)
Bethany Hall
Council of Community Services - Information &
Referral
Northwest Child Development Center
Roanoke Valley Speech & Hearing Center
TRUST - Emergency Shelter & Transitional
Housing
Inner City Athletic Association
West End Center for Youth
Adult Care Center - Adult Day Care
Conflict Resolution Center
Roanoke Adolescent Health Partnership
Roanoke Valley CASA
Greenvale School
Blue Ridge Independent Living Center
Mental Health Association of Roanoke Valley
Southwestern VA Second Harvest Food Bank
001-630-5220-3700
001-300-94;10-2199
001-630-5220-3721
001-630-5220-3722
001-630-5220-3723
001-630-5220-3725
001-630-5220-3728
001-630-5220-3732
001-630-5220-3734
001-630-5220-3738
001-630-5220-3740
001-630-5220-3744
001-630-5220-3745
001-630-5220-3746
001-630-5220-3748
001-630-5220-3767
001-630-5220-3775
001-630-5220-3780
001-630-5220-3781
001-630-5220-3794
001-630-5220-3788
$ (561,982)
(5,000)
30,000
30,000
10,000
13,650
20,000
3,500
10,000
5,000
40,000
7,000
6,000
20,000
3,000
11,000
9,000
2,800
15,000
Planned Parenthood of the Blue Ridge
St. John's Community Youth Program
VA Skyline Girl Scouts Council
Presbyterian Community Center - Pathways
Program
Children's Advocacy Center ~ Family Support
Brain Injury Services of SW Virginia
Apple Ridge Farm - Summer Academic Camp &
Reading Adventure
Family Service of Roanoke Valley ~ ACTION
Family Service of Roanoke Valley - Home Care
Aide
Family Service of Roanoke Valley - Family &
Individual Counseling
Family Service of Roanoke Valley - Adults Plus
Blue Ridge Legal Services :
Downtown Music Lab - Partners in Music
Big Brothers - Big Sisters - Community
Based Mentoring
Roanoke Valley Interfaith Hospitality Network
Salvation Army - Turning Point
Salvation Army - Emergency Shelter
Child Health Investment Partnership - Helpful
Opportunities for Parents to Excel
Child Health Investment Partnership - Family
Strengthening Program
Child Health Investment Partnership - Care
Coordination Program
YMCA of Roanoke Valley - Magic Place Child
Care Program
YMCA of Roanoke Valley - Homework Success &'
Drop-In Summer Outreach
YVVCA of Roanoke Valley - Therapeutic Aquatics
YVVCA of Roanoke Valley - School Age Childcare
YVVCA of Roanoke Valley - Youth Club
YVVCA of Roanoke Valley - Resident Program
Council of Community Services - Monitoring
Services
Council of Community Services - Non-Profit
Resource
Child Health Investment Project - FAMIS
TAP - Fatherhood and Families
001-630-5220-3795
001-630-5220-3797
001-630-5220-3798
001-630-5220-3801
001-630-5220-3915
001-630-5220-3916
001-630-5220-3917
001-630-5220-3919
001-630-5220-3920
001-630-5220-3921
001-630-5220-3922
00i -630-5220-3923
001-630-5220-3924
001-630-5220-392.5
001-630-5220-3927
001-630-5220-3929
001-630-5220-3930
001-630-5220-3931
001-630-5220-3932
001-630-5220-3933
001-630-5220-3934
001-630-5220-3935
001-630-5220-3936
001-630-5220-3937
001-630-5220-3938
001-630-5220-3939
001-630-5220-3940
001-630-5220-3946
001-630-5220-3947
001-630-5220-3948
5,000
5,000
5,000
2,500
7,500
2,500
10,000
14,500
6,000
4,000
3,000
8,000
14,000
14,000
25,000
25,000
10,000
5,000
7,000
10,000
3,532
11,000
15,000
5,000
7,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
. ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
MARy F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Court Appointed Special Advocates (CASA)
P. O. Box 35
Roanoke, Virginia 24002-0035
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $3,000.00 was approved for the Court Appointed
Special Advocates for the fiscal year commencing July 1, 2005 and ending June
30, 2006.
The City of Roanoke values and appreciates the many contributions of the Court
Appointed Special Advocates to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clark
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 15:56
Talephona: (540) 853-2541
F~x', (540) 853-1145
E-malE clerk@ci.ro~noko.ve,u~
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clark
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $30,000.00 was approved for the Bradley Free Clinic
for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 conespondencc human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, $.W., Room 4.%
Ronnoke, Virginia 24011 - 1 $36
T~l~phon~: ($40) 8~3-2~41
Fa,x: (~40) 853-1145
E-mail: clerk{~ci.manok*.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
League of Older Americans
706 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $30,000.00 was approved for the League of Older
Americans for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the
League of Older Americans to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~¢i.roanoke.v~.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Room 5
Roanoke, Virginia 24016
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $30,000.00 was approved for the Roanoke Area
Ministries for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Area Ministries to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARy F. PARKER, CMC
City Clerk
CITY OF ROANOIO*,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fnx: (540) 853-1145
E-mail: clerk~ci.roanoke.vo~us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
RADAR
P. O. Box 13825
Roanoke, Virginia 24037
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $22,000.00 was approved for RADAR for the fiscal
year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of RADAR
to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services comtmttcc letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540} 853-2541
F~x: (540) 853-1145
E-maih clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $10,000.00 was approved for Bethany Hall for the
fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Bethany
Hall to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $13,650.00 was approved for the Council of
Community Services - Information and Referral for the fiscal year commencing
July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Council of Community Services to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
The Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $20,000.00 was approved for the Northwest Child
Development Center for the fiscal year commencing July 1, 2005 and ending
June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Northwest Child Development Center to the citizens of Roanoke. It is hoped
that the City's investment will play a significant role in your ongoing progress
and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Roanoke Valley Speech & Hearing Center
2030 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $3,500.00 was approved for the Roanoke Valley
Speech & Hearing Center for the fiscal year commencing July 1, 2005 and
ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Valley Speech & Hearing Center to the citizens of Roanoke. It is hoped
that the City's investment will play a significant role in your ongoing progress
and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanoke.va~us
June 9, 2005
STEPHANIE M. MOON
D~puty City Cl~rk
SHEILA N. ItARTMAN
Assistant City Clerk
TRUST
404 Elm Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $10,000.00 was approved for TRUST - Emergency
Shelter and Transitional Housing for the fiscal year commencing July 1, 2005
and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of TRUST -
Emergency Shelter and Transitional Housing to the citizens of Roanoke. It is
hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 corrcspondcncc human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Inner City Athletic Association
P. O. Box 13362
Roanoke, Virginia 24033
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $5,000.00 was approved for the Inner City Athletic
Association for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the Inner
City Athletic Association to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) $53-2541
Fax: (540) 853-I 145
E-mail: clcrk(~ci.romlo ke.v a.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
West End Center for Youth
1223 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $40,000.00 was approved for the West End Center for
Youth for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the West
End Center for Youth to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. pARKER, CMC
City Clerk
CITY OF ROANOI ,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@¢i.roanoke.va.us
June 9,2005
STEpHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
Adult Care Center of Roanoke Valley, Inc.
1970 Roanoke Boulevard
Veterans Administration Center
Building 76-1
Salem, Virginia 24153
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $7,000.00 was approved for the Adult Care Center -
Adult Day Care for the fiscal year commencing July 1, 2005 and ending JUne 30,
2006.
The City of Roanoke values and appreciates the many contributions of the Adult
Care Center of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIO ,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephoto: (540) 853-2541
Fax: (540) 853-1145
E-mail: cie rk(~ci.roanok¢.va.us
June 9,2005
STEPHANIE M. MOON
l)~puty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Conflict Resolution Center
P. O. Box 1185
Roanoke, Virginia 24006
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $6,000.00 was approved for the Conflict Resolution
Center for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Conflict Resolution Center to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk4~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Roanoke Adolescent Health Partnership
1633 Salem Avenue, S. W.
Roanoke, Virginia 24027-2712
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $20,000.00 was approved for the Roanoke
Adolescent Health Partnership for the fiscal year commencing July 1, 2005 and
ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped
that the City's investment will play a significant role in your ongoing progress
and development.
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Greenvale School, Inc.
627 Westwood Boulevard, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $11,000.00 was approved for the Greenvale School,
Inc., for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIO*,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telcphon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Blue Ridge Independent Living Center
1502 Williamson Road, N. E.
Roanoke, Virginia 24012-5125
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $9,000.00 was approved for the Blue Ridge
Independent Living Center for the fiscal year commencing July 1, 2005 and
ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Blue
Ridge Independent Living Center to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mental Health Association of Roanoke Valley
10 E. Church Avenue, Suite 300
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $2,800.00 was approved for Mental Health
Association of Roanoke Valley - Mental Health Collaberative for the fiscal year
commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Mental
Health Association of Roanoke Valley to the citizens of Roanoke. It is hoped
that the City's investment will play a significant role in your ongoing progress
and development.
//.~~ ~. ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 corrcspondcncc human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~¢i.ro~noke.va.us
June 9,2005
STEPItANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Southwest Virginia Second
Harvest Food Bank
1111 Shenandoah Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $15,000.00 was approved for the Southwest Virginia
Second Harvest Food Bank for the fiscal year commencing July 1, 2005 and
ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Southwest Virginia Second Harvest Food Bank to the citizens of Roanoke. It is
hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 corrcspondence human services committee letters
MARY F. PARKER, CMC
Oty
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cie rk(~ci.r oanok¢.va.us
June 9, 2005
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Planned Parenthood of the Blue Ridge
2207 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $5,000.00 was approved for Planned Parenthood of
the Blue Ridge for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of Planned
Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fsx: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
St. John's Community Youth Program, Inc.
I Mountain Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $5,000.00 was approved for St. John's Community
Youth Program, Inc., for the fiscal year commencing July J., 2005 and ending
June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the St.
John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped
that the City's investment will play a significant role in your ongoing progress
and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clef k(~¢i.roano ke.va.us
June 9,2005
STEpHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Girl Scouts of Virginia Skyline Council
3663 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $5,000.00 was approved for Girl Scouts of Virginia
Skyline Council for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of Girl
Scouts of Virginia Skyline Council to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
/'~1'~ t~'-~
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 co~espondcnce human services committee letters
MARY F. pARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1 t45
E-mail: clerk~ci.roanokc.va, us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Presbyterian Community Center
1228Jamison Avenue, S. E.
Roanoke, Virginia 24013
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $2,500.00 was approved for the Presbyterian
Community Center - Pathways Program for the fiscal year commencing July 1,
2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Presbyterian Community Center to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-malE clcrk~¢i.roanok¢.va.os
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Children's Advocacy Center
541 Luck Avenue, S. W., Suite 308
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $7,500.00 was approved for the Children's Advocacy
Center- Family Support for the fiscal year commencing July 1, 2005 and ending
June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Children's Advocacy Center to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011.- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
I~puty City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Brain Injury Services of Southwest Virginia
2036-A Colonial Avenue, S. W.
Roanoke, Virginia 24015
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $2,500.00 was approved for Brain Injury Services of
Southwest Virginia for the fiscal year commencing July 1, 2005 and ending June
30, 2006.
The City of Roanoke values and appreciates the many contributions of Brain
Injury Services of Southwest Virginia to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk(~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Apple Ridge Farm
541 Luck Avenue, S. W., Suite #304
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $10,000.00 was approved for Apple Ridge Farm for
the fiscal year commencing July 1, 2005 and endingJune 30, 2006.
The City of Roanoke values and appreciates the many contributions of Apple
Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-t 145
E-mail: clerk~ci.roanoke.va~us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Family Services of Roanoke Valley
360 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding was approved for Family Services of Roanoke Valley for the fiscal year
commencing July 1, 2005 and ending June 30, 2006, for the following:
ACTION
Home Care Aide
Family and Individual Counseling
Adults Plus
$15,000.00
$15,000.00
$10,000.00
$14,500.00
The City of Roanoke values and appreciates the many contributions of Family
Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
21 $ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1:536
Telephone: (540) 853.2541
Fax: (540) $53-1145
E-mail: c[erk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Blue Ridge Legal Services, Inc.
132 Campbell Avenue, S. W., Suite 300
Roanoke, Virginia 240:11
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $6,000.00 was approved for Blue Ridge Legal
Services, Inc., for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of Blue
Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services convnittee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIOZ,
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Downtown Music Lab
110-B Kirk Avenue, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $4,000.00 was 'approved for the Downtown Music
Lab-Partners in Music for the fiscal year commencing July 1, 2005 and ending
June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Downtown Music Lab to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
July 22, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Big Brothers/Big Sisters of Roanoke Valley, Inc.
124 Wells Avenue, N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $3,000.00 was approved for Big Brothers/Big Sisters
of Roanoke Valley, Inc. - Community Based Mentoring Program for the fiscal
year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Big
Brothers/Big Sisters of Roanoke Valley, Inc., to the citizens of Roanoke. It is
hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 co.cspondcncc human ~rviccs corranittee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
T¢lcphonc: ($40) 853-2541
Fax: (540) 853-1145
E-mail: clcrkl~ci.roanokc.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Roanoke Valley Interfaith Hospitality Network
1970 Roanoke Boulevard
Salem, Virginia 24153
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $8,000.00 was approved for the Roanoke Valley
Interfaith Hospitality Network - Case Management Program for the fiscal year
commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is
hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
21S Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEIL4k N. HARTMAN
Assistant City Clerk
The Salvation Army
724 Dale Avenue, S. E.
Roanoke, Virginia 24008
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding was approved for The Salvation Army for the fiscal year commencing
July 1, 2005 and ending June 30, 2006, for the following programs:
Turning Point
Emergency Shelter and
Transitional Housing
for Men
$14,000.00
$14,000.00
The City of Roanoke values and appreciates the many contributions of The
Salvation Army to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Child Health Investment Partnership
of Roanoke Valley
1201 3rd Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding was approved for Child Health Investment Partnership of Roanoke
Valley for the fiscal year commencing July 1, 2005 and ending June 30, 2006,
for the following:
Helpful Opportunities for
Parents to Excel (HOPE)
Family Strengthening Program
Care Coordination Program
$ 5,000.00
$25,000.00
$25,000.00
The City of Roanoke values and appreciates the many contributions of the Child
Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It
is hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: ($40) 853-2541
F~x: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
YMCA of Roanoke Valley, Inc.
425 Church Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding was approved for the YMCA of Roanoke Valley, Inc., for the fiscal year
commencing July 1, 2005 and ending June 30, 2006, for the following:
Magic Place Child Care Program
Homework Success and
Drop-In Summer Outreach
$ 9,000.00
$10,000.00
The City of Roanoke values and appreciates the many contributions of the
YMCA of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk~ci.roanoke.va.us
June 9,2005
STEPHAN1E M. MOON
Deputy City Clerk
SHEIL4k N. HARTMAN
Assistant City Clerk
YWCA of Roanoke Valley, Inc.
P. O. Box 2130
Roanoke, Virginia 24009
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding was approved for the YWCA of Roanoke Valley, Inc., for the fiscal year
commencing July 1, 2005 and ending June 30, 2006, for the following:
Therapeutic Aquatics
School Age Child Care
Youth Club
Resident Program
$ 5,000.00
$ 7,000.00
$10,000.00
$ 3,532.00
The City of Roanoke values and appreciates the many contributions of the
YWCA of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount, of $11,000.00 was approved for the Council of
Community Services - Monitoring Services, for the fiscal year commencing July
1, 2005 and ending June 30, 2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $15,000.00 was approved for the Council of
Community Services- Non-Profit Resource, for the fiscal year commencing
July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Council of Community Services to the citizens of Roanoke.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerl~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Child Health Investment Partnership of Roanoke Valley
1201 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $5,000.00 was approved for the Child Health
Investment Project - FAMIS, for the fiscal year commencing July 1, 2005 and
ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Child
Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It
is hoped that the City's investment will play a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
June 6 correspondence human services committee letters
MARY F. pARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: ~540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.ua
June 9,2005
STEPHAN1E M. MOON
Deputy City Cl~rk
SHEILA N. HARTMAN
Assistant City Clerk
Total Action Against Poverty
Fatherhood and Families Program
145 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2005-06.
Funding in the amount of $7,500.00 was approved for the Total Action Against
Poverty - Fatherhood and Families, for the fiscal year commencing July :Z, 2005
and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Total
Action Against Poverty to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-72
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37074-060605 concurring in
recommendations of the Human Services Advisory Board for allocation of City funds
to various nonprofit agencies and performance audits for Fiscal Year 2005-2006;
authorizing the City Manager, or her designee, to execute any required contracts
with qualified agencies for provision of services, and to execute a contract with
Council of Community Services to perform the necessary audits to evaluate the
effectiveness and efficiency of all funded programs.
The abovereferenced measure was adopted by the Council of the City of Roangke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
Pc: Pamela Kestner-Chappelear, President, Council of Community Services,
P. O. 598, Roanoke, Virginia 24004-0598
K:LAGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~jun 6 05LJun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37074-060605.
A RESOLUTION concurring in the recommendations of the Human Services Advisory
Board ("Board") for allocation of City funds to various nonprofit agencies and performance audits
for Fiscal Year 2005-2006; authorizing the City Manager or her designee to execute any required
contracts with the qualified agencies for provision of services, and to execute a contract with the
Council of Community Services to perform the necessary audits to evaluate the effectiveness and
efficiency of all funded programs.
WHEREAS, the Fiscal Year 2005-2006 budget approved by City Council for the Human
Services Advisory Board provides for funding in the amount of $561,982.00;
WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to
file applications with the Human Services Advisory Board;
WHEREAS, requests for City funding in the total amount of $1,002,302.00 were received by
the Human Services Advisory Board fi.om forty (40) agencies;
WHEREAS, after studying each application and holding allocation meeting hearings, the
Board has recommended allocation of funding to certain applicant agencies for Fiscal Year 2005-
2006; and
WHEREAS, performance audits are to be conducted for each agency receiving funds through
the Committee to evaluate the effectiveness and efficiency of funded programs.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council concurs in the recommendations of the Human Services Advisory Board as to
the allocations for funding of various nonprofit agencies and performance audits for Fiscal Year
2005-2006 as more particularly set forth in the City Manager's letter, dated June 6, 2005, to this
Council, and the attachment to that report.
2. The City Manager or her designee is authorized to execute a contract with the
qualified agencies for provision of services, and to execute a contract with the Council of
Community Services to perform the necessary audits to evaluate the effectiveness and efficiency of
all funded programs.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council,
Subject:
Recommendations of Human
Services Advisory Board for
Funding of Qualified Agencies
for Fiscal Year 2005-2006
Background:
The Human Services Advisory Board budget in the amount of $561,982 was
established by City Council with the adoption of the General Fund budget for
fiscal year 2005-06. Requests from 40 agencies totaling $1,002,302 were
received as indicated on Attachment 1. Advisory Board members studied each
application prior to allocation meetings held on March 23 and March 30, 2005.
Agencies were notified of tentative allocations and advised they could appeal
these recommendations.
Appeals of Advisory Board recommendations, as provided by policy, were
received after notification to each agency of its tentative recommended
allocation. Appeals were filed and heard April 13, 2005 from the following
agencies: Roanoke Valley CASA, Brain Injury Services of Southwest Virginia,
Adult Care Center, Inner City Athletic Association, and Blue Ridge Independent
Living Center. After hearing the appeals, $5,000 was allocated to the Inner City
Athletic Association. This funding will be transferred from the City Manager's
Contingency budget for a total available budget of $566,982. No other
adjustments were made to the recommended allocations.
Performance audits will be conducted by the Council of Community Services to
evaluate the effectiveness and efficiency of all funded programs.
Honorable Mayor and Members of City Council
June 6, 2005
Page 2
Recommended Action(s):
The City Manager will execute any required contracts.
Transfer $5,000 from City Manager's Contingency account #001-300-9410-
2199 to Human Services Advisory Board account #001-630-5220-3700.
Transfer $566,982 from the Human Services Advisory Board account #001-630-
5220-3700 to new line items to be established with the Human Services
Advisory Board budget by the Director of Finance as cited on Attachment 1.
Respectfull' submitted,
Darlene L. Bu :ham
City Manage~
DLB:tem
Attachment
¢:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin Director of Human/Social Services
Rolanda B. Russell, Assistant City Manager for Community Development
#CM05-00052
Pro~lram Requestin; Received Proposed
2005-06 2004-05 Fundln9 - 2005-06
Planned Parenthood 8,000 5,000 5,000
Council of Community Services - Non-Profit Resource 15,000 N/A 15,000
Lea~lue of Older Americans - Meals on Wheels 31,078.50 29,00(: 30,000
Apple Ridge Farms 30,000 10,00C 10,000
Council of Community Services - Info. & Referral 15,015 13,65(} 13,650
Family Service of Roanoke Valley - ACTION 20,000 15,00(} 15,000
Bradley Frae Clinic 30,00(}' 30,00(} 30,000
West End Center - After School Procjram 21,00(} 20,00(} 20,000
Salvation Army - Turning Point 15,00(: 14,000 14,000
Salvation Army - Red Shield Homeless Shelter 15,00(} 14,000 14,000
Northwest Child Development Center 25,00(} 20,000 20,000
Child Health Investment Project - Cara Coordination 25,00(} 30,000 25,000
Child Health Investment Project - FAMIS 25,00(} N/,~ 5,000
Family Service of Roanoke Valley - Home Cara Aide 15,000 15,009 15,000
Family Service of Roanoke Valley - Adults Plus 14,500 14,500 14,500
Blue Riddle Legal Services 14,793 6,000 6,000
Bill Brothers Big Sisters - Community - Based 10,000 3,000 3,000
YMCA of Roanoke Valley - Magic Place 10,000 9,000 9,000
Roanoke Valley Speech and Hearin9 Center 3,500 3,500 3,500
Bethany Hall 10,500 10,000 10,000
Red Cross Disaster Services 15,000 0 0
Greenvale School 14,000 11,000 11,000
Child Health Investment Project - Family Strancjthenincj 25,000 25,000 25,000
Family Service of Rke. Valley - Family & Ind. Counselin~l 12,000 10,000 10,000
Big Brothers Bill Sisters -Site-Based 10,000 0 0
TRUST House 10,000 10,000 10,00C
Roanoke Adolescent Health Partnership 25,000 20,000 20,00C
Prasbyterian Community Center - Pathways Program 2,500 2,500 2,50(}
Unified Human Services Transportation (RADAR/ 24,000 22,000 22,00(}
SW Virginia Second Harvest Food Bank 50,000 15,000 15,00(}
Valley Music Works - Downtown Music Lab 12,000 4,000 4,00(}
Community Youth Program @ St. John's 15,000 5,000 5,000
Mental Health Association of Roanoke Valley 2,800 2,500 2,800
West End Center - Tutoring/Educational 21,000 20,000 20,000
YWCA - Youth Club 15,000 10,000 10,000
Cid Scouts of Vir~linia Skyline Council 7,500 4,000 5,000
Conflict Resolution Center 11,000 5,500 6,000
YMCA of Roanoke Valley - Homework Success 22,615 10,000 10,000
Children's Advocacy Center - Family Support 25,000 7,500 7,500
TAP - Fatherhood and Families 25,000 N/A 7,500
Roanoke Valley Interfaith Hospitality Network 8,500 8,000 8,000
Roanoke Area Ministries 30,000 30,000 30,000
Child Health Investment Project - HOPE 25,000 5,000 5,000
YVVCA - Therapeutic Aquatics 10,000 8,000 5,000
Adult Cara Center 15,000 7,000 7,000
Goodwill Industries of the Valley 30,000 N/A 0
Blue Ridge Independent Living Center 30,000 8,803 9,000
YWCA - Child Care Program 25,000 7,000 7,000
Inner City Athletic Association 10,000 5,000 5,000
Roanoke Valley CASA 10,000 3,000 3,000
YVVCA - Resident Program 50,000 5,000 3,532
Brain Injury Services of SW VA 30,000 7,500 2,500
Julian Stanley Wise Foundation - To The Rescue 20,000 N/A 0
Monitoring Services - Council of Comm. Services 1'1,000 11 ~000
TOTAL 1,002~302 566~9R~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-110-230
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37075-060605 amending and reordaining
certain sections of the 2005-2006 General Fund Appropriations, providing for
transfer of $335,512.00 from the Roanoke Arts Commission Agency Fund Advisory
Committee, in connection with fiscal year 2005-2006 agency funding requests and
allocations.
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 6, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc;
Darlene L. Burcham, City Manager
R. Brian Townsend, Acting Director, Economic Development
K:~,GENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~JUN 05~JUN 6 05~a, RTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37075-060605.
AN ORDINANCE to trans~r ~ndingto specific Art Commission agencies, amending
and reordaining certain sections of the 2005-2006 General Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the.following sections of
the 2005-2006 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Virginia Museum of Transportation
Roanoke Symphony Society
Mill Mountain Theatre
Explore Park
Opera Roanoke
Science Museum of Western Virginia
Roanoke Valley History Museum
Roanoke Ballet Theatre
Southwest Virginia Ballet
Young Audiences of Virginia
Arts Council of the Blue Ridge
Art Museum of Western Virginia
Blue Ridge Zoological Society
Downtown Music Lab
Harrison Museum/African American Culture
Monitoring
O. Winston Link Museum
The Dumas Drama Guild, Inc.
Jefferson Center Foundation LTD
Subsidies
001-310-5221-3714 $ 55,590
b01-310-5221-3736 29,500
001-310-5221-3749 13,830
001-310-5221-3758 35,385
001-310-5221-3762 9,300
001-310-5221-3774 55,340
001-310-5221-3776 8,520
001-310-5221-3779 6,380
001-310-5221-3794 2,700
001-310-5221-3802 4,665
001-310-5221-3909 14,880
001-310-5221-3910 16,800
001-310-5221-3911 25,352
001-310-5221-3912 8,850
001-310-5221-9313 22,990
001-310-5221-3914 5,950
001-310-5221-3941 4,365
001-310-5221-3943 2,985
001-310-5221-3944 12,130
001-310-5221-3700 (335,512)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Shelley Lyons, Director of Development
Mill Mountain Playhouse Company
One Market Square, S. W.
Roanoke, Virginia 24011
Dear Ms. Lyons:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $13,830.00 was approved for the Mill Mountain Theatre
for the fiscal year commencing July 1,200S and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Mill
Mountain Theatre. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCiES,DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk~ci.roanoke.va.us
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 9, 2005
Janet Burrow, Executive Director
Jefferson Center Foundation LTD
541 Luck Avenue, S. W., Suite 221
Roanoke, Virginia 24016
Dear Ms. Burrow:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $12,130.00 was approved for the Jefferson Center
Foundation, LTD for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the
Jefferson Center. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~GENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~IUN 05UUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
Ciiy Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert M. Dills, Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Dills:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $55,590.00 was approved for the Virginia Museum of
Transportation for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the Virginia
Museum of Transportation. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Since'rely,
Mary F. Parker, CMC
City Clerk
MFP:ew
KSAGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~¢i.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Paul Chambers, Executive Director
Roanoke Symphony Society
541 Luck Avenue, S. W., Suite 200
Roanoke, Virginia 24016
Dear Mr. Chambers:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $29,500.00 was approved for the Roanoke Symphony
Society for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Symphony Society. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05~JUN 6 05~ARTS COMMISS{ON
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
T¢lepho~: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 9, 2005
Debbie Pitts, Interim Executive Director
Virginia's Explore Park
P. O. Box 8508
Roanoke, Virginia 24014-8508
Dear Ms. Pitts:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $35,385.00 was approved for Explore Park for the fiscal
year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Explore
Park. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~JUN 05',JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Judy Clark, General Director
Opera Roanoke
541 Luck Avenue, $. W., Suite 209
Roanoke, Virginia 24016
Dear Ms. Clark:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $9,300.00 was approved for Opera Roanoke for the
fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Opera
Roanoke. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHELL& N. HARTMAN
Assistant City Clerk
Stewart Hill, Executive Director
Science Museum of Western Virginia
and Hopkins Planetarium
One Market Street, S. E.
Roanoke, Virginia 24011
Dear Mr. Hill:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $55,340.00 was approved for the Science Museum of
Western Virginia for the fiscal year commencing July 1,2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the Science
Museum of Western Virginia. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENGE~AGENDA CORRESPONDENCE 05~JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F, PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
D. Kent Chrisman, Executive Director
History Museum and Historical Society of Western Virginia
Center In the Square
P. O. Box 1904
Roanoke, Virginia 24008
Dear Mr. Chrisman:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $8,520.00 was approved for the Roanoke Valley History
Museum for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Valley History Museum. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L.IUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES,DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Jenefer D. Mansfield, Executive Artistic Director
Roanoke Ballet Theatre
541 Luck Avenue, S. W., Suite 318
Roanoke, Virginia 24016
Dear Ms. Mansfield:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $6,380.00 was approved for the Roanoke Ballet Theatre
for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Ballet Theatre. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENOEV~GENDA CORRESPONDENCE 05\JUN 05L JUN 6 05\ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 9,2005
Eugene Post, Executive Director
Southwest Virginia Ballet
P. O. Box 3275
Roanoke, Virginia 24015-1275
Dear Mr. Post:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $2,700.00 was approved for the Southwest Virginia
Ballet for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the
Southwest Virginia Ballet. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:LAGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05LIUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Luci Talbot Cochran
Young Audiences of Virginia
2609 Wycliffe, Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Cochran:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved the recommendations of the Roanoke
Arts Commission Agency Funding Advisory Committee with regard to funding of
certain agencies for fiscal year 2005-06.
Funding in the amount of $4,665.00 was approved for Young Audiences of Virginia
for the fiscal year commencing July 1,2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of Young
Audiences of Virginia. It is hoped that the City's investment plays a significant role
in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
lrelephon¢: (540) 853-2541
F~x: (540) 853-1145
E-malE clerk~ci.roanok¢.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Susan Jennings, Executive Director
Board of Directors
Arts Council of the Blue Ridge
20 East Church Avenue, Room 5
Roanoke, Virginia 24011
Dear Ms. Jennings:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $14,880.00 was approved for the Arts Council of the
Blue Ridge for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Arts
Council of the Blue Ridge. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~,GENDA CORRESPONDENCE 05L JUN 05LIUN 6 05LARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fox: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Georganne Bingham, Executive Director
Art Museum of Western Virginia
One Market Square, S. W.
Roanoke, Virginia 24011-:~436
Dear Ms. Bingham:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the Roanoke
Arts Commission Agency Funding Advisory Committee with regard to funding of
certain agencies for fiscal year 2005-06.
Funding in the amount of $16,800.00 was approved for the Art Museum of
Western Virginia for the fiscal year commencing July 1, 2005 and ending June 30,
2006.
The City of Roanoke values and appreciates the many contributions of the Art
Museum of Western Virginia. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE O5~JUN 05~UN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Laurie Spangler, Acting Executive Director
Blue Ridge Zoological Society of Virginia
P. O. Box 13484
Roanoke, Virginia 24034
Dear Ms. Spangler:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $25,352.00 was approved for the Blue Ridge Zoological
Society for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Blue
Ridge Zoological Society. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
KSAGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05L JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 o 1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Charlie Hamill, Executive Director
The Downtown Music Lab
ll0B Kirk Avenue, S. W.
~oanoke, Virginia 24011
Dear Mr. Hamill:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved the recommendations of the Roanoke
Arts Commission Agency Funding Advisory Committee with regard to funding of
certain agencies for fiscal year 2005-06.
Fund!ng in the amount of $8,850.00 was approved for the Downtown Music Lab
for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values the many contributions of the Downtown Music Lab. It
is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
KSAGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05',.JUN Off, JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
June 9,2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Melody Stovall
Harrison Museum of African American Culture
P. O. Box 12544
Roanoke, Virginia 24026-2544
Dear Ms. Stovalh
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, City Council approved the recommendations of the Roanoke
Arts Commission Agency Funding Advisory Committee with regard to funding of
certain agencies for fiscal year 2005-06.
Funding in the amount of $22,990.00 was approved for the Harrison Museum of
African American Culture for the fiscal year commencing July l, 2005 and ending
June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the Harrison
Museum of African American Culture. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
K:~AGENDA CORRESPONDENCEgAGENDA CORRESPONDENCE 05L JUN 05LJUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCiES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 9,2005
Susan Jennings, Executive Director
Arts Council of the Blue Ridge
20 East Church Avenue, Room 5
Roanoke, Virginia 24011
Dear Ms. Jennings:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $5,950.00 was approved for monitoring of certain arts
agencies for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05~JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
June 9, 2005
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
D. Kent Chrisman, Executive Director
O. Winston Link Museum
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Chrisman:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $4,365.00 was approved for the O. Winston Link
Museum for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of the O.
Winston Link Museum. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
KSAGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05~JUN 6 05~ARTS COMMISSION
CORRESPONDENCE AGENCIES.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M+ MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
June 9,2005
Mr. Bob Copplestone
The Dumas Drama Guild, Inc.
145 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Copplestone:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2005, Council approved recommendations of the Roanoke Arts
Commission Agency Funding Advisory Committee with regard to funding of certain
agencies for fiscal year 2005-06.
Funding in the amount of $2,985.00 was approved for The Dumas Drama Guild,
Inc., for the fiscal year commencing July 1, 2005 and ending June 30, 2006.
The City of Roanoke values and appreciates the many contributions of The Dumas
Drama Guild, Inc. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~AGENDA CORRESPONDENCE 05L JUN 05UUN 6 05~ARTS COMMISSION - CORRESPONDENCE AGENCIES.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Recommendations of the
Roanoke Arts Commission
Background:
The Roanoke Arts Commission Agency Funding Advisory Committee budget in
the amount of $335,512 was established by City Council with the adoption of
the General Fund budget for FY 2005-06. This total represents an increase in
funding of $6,580, or 2% for the Committee as recommended to City Council in
February 2005. Requests from 18 agencies totaling $570,747 were received as
indicated on Attachment A. Committee members studied each application prior
to an allocation meeting held March 21,2005. Agencies were notified of
tentative allocations and advised they could appeal these recommendations.
One appeal was filed by the Virginia Museum of Transportation. No changes
were recommended by the committee.
Recommended Action:
Transfer $335,512 as cited on Attachment A from the Roanoke Arts
Commission Agency Funding Advisory Committee, account 001-310-5221-
3700, to new line items to be established by the Director of Finance within the
Roanoke Arts Commission budget.
Respectfully submitted,
Darlene L. B~ch~am~~
City Manager
DLB:gr
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Acting Director of Economic Development
CM05-00066
0
0
0
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-192
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37076-060605 authorizing the City
Manager's issuance and execution of Amendment No. 7 to the City's contract with
Rosser International, Inc., in the amount of $322,806.00, for performance of
additional professional services during the construction phase of the Roanoke Civic
Center Expansion and Renovation Project - Phase II Improvements.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead,Jr., Assistant City Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
Philip C. Schirmer, City Engineer
Wilhemina W. Boyd, Director, Civic Facilities
K:~AGENDA CORRESPONDENCE~genda correspondence 05~Jun 05\jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37076-060605.
A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No.
7 to the City's contract with Rosser International, Inc., for additional professiona~ services during the
construction phase of the Roanoke Civic Center Expansion and Renovation Project - Phase II
Improvements.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute Amendment No.7 to the City's contract with Rosser International, Inc., for additional
professional services during the construction phase of the above Project, as more fully set forth in the
City Manager's letter to Council dated June 6, 2005.
2. The form of the Amendment shall be approved by the City Attorney.
3. Such Amendment No. 7 will provide authorization for additions to the work, with an
increase in the amount of the contract of an additional $322,806.00 for such additional professional
services as set forth in the above letter.
ATTEST:
City Clerk
K:'~'vk~ures~Rosser Iht Amendment No 7 Civic Center Phase II.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
Ci~yWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of Council:
Subject: Amendment No. 7 - Roanoke
Civic Center Expansion and
Renovation Project - Phase II
Improvements Contracts
Rosser International, Inc. was selected to perform design services for the
proposed expansion of the Civic Center facilities. The Phase il expansion will
provide for a new exhibit hall, truck marshalling area and other associated
improvements to the existing facility.
The original agreement with Rosser in the amount of $815,000, has been
amended six times, bringing the current total contract amount to
$1,008,515.36. The initial agreement with Rosser provided only design services
and did not include bidding and construction phase services. The proposed
Amendment No. 7 will provide for the services needed to support construction
activities,provide for special inspections and reports required by the building
code, and miscellaneous design services. City staff has negotiated an
agreement with Rosser to provide these services for a fee of $322,806. The
total consultant fees for the project are appropriate for the value of the
construction contract for the project. Since this amount exceeds twenty-five
percent of the original contract amount, approval from City Council is needed.
Funds are available in the Civic Center Expansion/Renovation Phase II account
(005-550-8616) for this contract amendment.
Recommendation:
Authorize the City Manager to execute Amendment No. 7 in the amount of
$322,806 with Rosser International, Inc., for the above additional work.
City ManagerLd
Honorable Mayor and Members of Council
June 6, 2005
Page 2 of 2
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Philip C. Schirmer, City Engineer
CM05-00067
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-108-133
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37077-060605 appropriating and transferring
funds from the Compensation Board, in connection with equipment replacement for
the Office of Commonwealth's Attorney, and amending and reordaining certain
sections of the 2004-2005 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,&~,
Mary F. Parl[er, CMC
City Clerk
MFP:ew
Attach merit
K:~AGENDA CORRESPONDENCE~agenda correspondence 05LJun 05\jun 6 05L Jun 6 2005 correspondence.doc
Jesse A. Hall
June 9, 2005
Page 2
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
K:V~GENDA CORRESPONDENCE~agenda correspondence 05~Jun 05'tjun 6 05~Jun 6 2005 cerrespondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th.day of June, 2005.
No. 37077-060605.
AN ORDINANCe: to appropriate funding from the Compensation Board for equipment
replacement for the Commonwealth's Attorney, amending and reordaining certain sections of
'the 2004-2005 Grant Fund Appropriations, and dispensing with the second reading by title of ·
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
?
Appropriations
Expendable Equipment
Administrative Supplies
Revenues
Comp Board Equipment Replacement
035-150-5141-2035 30,600
035-150-5140-2030 (3,782)
035-150-5141-5241 26,818
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Acceptance of Re-Allocated
Funds from the Comp Board
CO05-0002
I concur with the recommendation from Donald S. Caldwell, Commonwealth
Attorney, for the City of Roanoke, with respect to the subject reference above
and recommend that City Council accept funding from the Compensation Board
Technology Trust Fund.
Sincerely,
Darlene L. Burcham
City Manager
DLB:sm
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
GO Y oNWEALTH- OF V R61Ni&
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S AITORNEY
315 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
June 6, 2005
AREA (7OD£ 540 TEL NO. 853-2626
FAX 853-1201
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Subject:
ACCEPTANCE OF RE-ALLOCATED FUNDS
FROM THE COMP BOARD
Dear Mayor Harris and Members of City Council:
The Compensation Board has made available funds to be allocated toward
contractual obligations for certain Commonwealth's Attorneys who have
indicated funds were needed. The Compensation Board approved my
request for four (4) desktop computers, eight (8) laptop computers, ten
(10) printers, one (1) shredder, one (1) copier, and one (1) fax machine
and allocated funding in the amount of $26,818 toward the purchase of
this specific equipment. A local match of $3,782 will be required for a
grand total of $30,600. The local match will be provided from the
Forfeited Criminal Assets account.
The acceptance of these funds appears to make sound financial sense for
both the Office of the Commonwealth's Attorney and the City.
Recommended Action:
Accept funding from the Compensation Board in the amount of
$26,818 from funds re-appropriated by the Governor for
equipment for the Office of the Commonwealth's Attorney.
Mayor Harris and Members of City Council
June 6, 2005
Page 2 of 2
Adopt the accompanying budget ordinance to establish a revenue
estimate in the amount of $26,818, transfer $3,732 from the
Forfeited Criminal Assets account (035-150-5140-2030) and
appropriate funding totaling $30,600 to expenditure accounts to
be established in the Grant Fund by Director of Finance.
Commonwealth's Attorney
DSC:sem
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Darlene L. Burcham, City Manager
Sherman Stovall, Director of Management and Budget
CO05-00002
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-468-514
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37078-060605 appropriating funds for Street
Paving, and amending and reordaining certain sections of the 2004-2005 General
Fund Appropriations, in connection with revised revenue estimates for street
maintenance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Gary L Robertson, Executive Director, Water Operations, Western Virginia
Water Authority
Michael T. McEvoy, Executive Director, Wastewater Services, Western Virginia
Water Authority
K:~AGENDA CORRESPONDENCE~agenda correspondence 05klun 05~jun 6 05k/un 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37078-060605.
AN ORDINANCE to appropriate funding for Street Paving, amending and reordaining
certain sections of the 2004-2005 General Fund Appropriations, and dispensing with the second
' reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
Street Maintenance (Commonwealth)
Street Maintenance Billings
Billings to WVWA - Paving
001-530~120-2010 295,380
001-110-1234-0650 109,000
001-110-1234-0876' (87,000)
001-110-1234-1514 273,380
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Revise Revenue Estimates
For Street Maintenance
Background:
During the creation of the Western Virginia Water Authority (WVWA) the City of
Roanoke agreed to assist the WVWA with the repair of utility cuts by including
the repair of these cuts as part of the City's annual paving contract. The WVWA
agreed to reimburse the City for all costs associated with this work. This
assistance provided the WVWA with additional time to properly plan, solicit, and
contract these services themselves. The WVWA now holds contracts for this
work and will contract these repairs without the assistance of the City in the
future. The WVWA will be issuing a payment to the City in the amount of
$273,380.35 for reimbursement of the utility cut repair work performed under
the City's recently completed paving program. The adopted revenue estimate
for these services was $87,000; therefore, this will result in revenue of
$186,380 above the original estimate.
Additionally, the current revenue estimate for state funding of street
maintenance is $9,726,000; however, state adjustments in street maintenance
payments resulted in an increase of $109,000, bringing the revised estimate to
$9,835,000.
Honorable Mayor and Members of City Council
June 6, 2005
Page 2
Recommended Action(s):
Adopt the accompanying budget ordinance to increase the revenue estimates
for street maintenance by $295,380 in response to an $186,380 increase in
revenue from the WVWA, and a $109,000 increase in revenue from the state for
street maintenance. Appropriate these funds to the Transportation Division's
Street Paving account 001-530-4120-2010.
Respectfully submitted,
Darlene L. Beecham
City Manage~
DLB:ge
c:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM05-00069
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-304
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37079-060605 appropriating $16,000.00 for
the City of Roanoke Outreach Detention/Electronic Monitoring Program, and
amending and reordaining certain sections of the 2004-2005 General Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
james M. O'Hare, Youth Care Administrator
KSAGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37079-060605.
AN ORDINANCE to appropriate funding for the Outreach Detention/Electronic
Monitoring Program, amending and reordaining certain sections of the 2004-2005 General Fund
' Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2004-2005 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Temporary Employee Wages
Telephone-Cellular
Administrative Supplies
Program Activities
Drug Testing
Revenues
Housing Juveniles-Outreach
001-631-3330-1004 11,800
001-631-3330-2021 2,135
001-631-3330-2030 1,265
001-631-3330-2066 500
001-631~3330-2111 300
001-110-1234-1310 16,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CilyWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Revenue Adjustment For Outreach
Detention/Electronic Monitor Program
Background:
The City of Roanoke Outreach Detention/Electronic Monitoring Program
provides court-ordered, pre-dispositional, intensive supervision of juveniles
living within the community. Program services are provided to juveniles who
reside in the City of Roanoke and other jurisdictions such as: Roanoke County,
Botetourt, Salem, Craig County, and Alleghany County. Each outside jurisdiction
pays for the services provided. The FY 2004-05 revenue estimate for Outreach
Detention/Electronic Monitoring Services is $35,000. It is anticipated that actual
revenue will exceed the estimate in the amount of $16,000.
Considerations:
In accordance with state mandates, all program revenue must be used for
services that are specifically outlined in the board approved VJCCCA plan. The
excess revenue must be appropriated for program activities.
Honorable Mayor Harris and Members of City Council
June 6, 2005
Page 2
Recommended Action:
Adopt the accompanying budget ordinance which will increase the General Fund
revenue estimate by $16,000 in account 001-110-1234-1310. Appropriate
funding in the amount of $16,000 to the following accounts:
001-631-3330-1004 Temporary Wages $11,800
001-631-3330-2021 Cell Phone $ 2,135
001-631-3330-2030 Administrative Supplies $ 1,265
001-631-3330-2066 Program Activities $ 500
001-631-3330-2111 Drug Tests $ 300
DLB:gmb
c:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda Russell, Assistant City Manager
Jane Conlin, Director of Social/Human Services
James M. O'Hare, Youth Care Administrator
CM05-00070
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-533
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 37080-060605 appropriating Governor's
Opportunity and local match funds totaling $400,000.00 for the FreightCar Roanoke
Development Project, and amending and reordaining certain sections of the 2004-
2005 Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
R. Brian Townsend, Acting Director, Economic Development
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37080-060605.
AN ORDINANCE to appropriate Governor's Opportunity and local match funding
for the FreightCar Roanoke Development Project, amending and reordaining certain
sections of the 2004-2005 Capital Projects Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2004-2005 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as'follows:
Appropriations
Appropriated from General Revenue
Appropriated from State Grant Funds
Fund Balance
Economic and Community Development
Reserve - Unappropriated
Revenues
FreightCar Roanoke Development
008-310-9827-9003 $ 200,000
008-310-9827-9007 200,000
008-3325 (200,000)
008-310-9827-9917
200,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF R OANOICE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #60-533
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37081-06060S authorizing the proper City
officials to execute a Performance Agreement among the City of Roanoke, Industrial
Development Authority of the City of Roanoke, Virginia, and FreightCar
Roanoke, Inc., that provides for certain undertakings by the parties in connection
with certain investments and job creation by FCR and/or its affiliates to take place in
the City of Roanoke at the former Norfolk Southern East End Shops; authorizing the
proper City officials to obtain and accept a grant or donation from the Governor's
Opportunity Fund (GOF) in an amount up to $200,000.00 to be used for an IDA
grant to FCR; to provide for the appropriation of up to $200,000.00 by the City to
the IDA for grants to FCR for the purposes of economic development, as more fully
set forth in the above referenced ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~agenda correspondence 05Uun 05~jun 6 05~Jun 6 2005 correspondence.doc
Darlene L. Burcham
June 9, 2005
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
R. Brian Townsend, Acting Director, Economic Development
Harwell M. Darby, Jr., Attorney, Industrial Development Authority, Glenn,
Feldmann, Darby and Goodlatte, 210 First Street, S. W., Roanoke, Virginia
24011
Eugene C. Wyss, Area Manager, FreightCar Roanoke, Inc., 830 Campbell
Avenue, S. E., Roanoke, Virginia 24013
K:~AGENDA CORRESPONDENCE,agenda correspondence 05L Jun 05~un 6 05L Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37081-060605.
AN ORDINANCE authorizing the proper City officials to execute a Performance
Agreement among the City of Roanoke (City), the Industrial Development Authority of the City
of Roanoke, Virginia (IDA), and FreightCar Roanoke, Inc. (FCR), that provides for certain
undertakings by the parties in connection with certain investments and job creation by FCR
and/or its affiliates to take place in the City of Roanoke at the former Norfolk Southern East End
Shops; authorizing the proper City officials to obtain and accept a grant or donation from the
Governor's Opportunity Fund (GOF) in an amount up to $200,000.00 to be used for an IDA
grant to FCK; to provide for the appropriation of up to $200,000.00 by the City to the IDA for
grants to FCR for the purposes of economic development, as further set forth below; and
dispensing with the second reading by title of this Ordinance.
WHEREAS, a FCR affiliate has leased certain real property located in the former Norfolk
Southern East End Shops, located in the City of Roanoke, in order to expand FCR's operations to
produce railroad fi.eight cars and FCR and/or its affiliates intend to make substantial investments
and create substantial jobs in connection with those operations (FCR Project);
WHEREAS, the City has received notice from the GOF that the City will receive a grant
of $200,000.00 from the GOF to be used for the FCR Project, subject to certain terms and
conditions; and
WHEREAS, the City and the IDA wish to encourage FCR to undertake and complete the
Project in order to enhance and promote economic development within the City and the Roanoke
Valley.
K:~ieamh-es~FreighCar Performance Agreement June 2005.~ff I
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the substance of the terms of the Performance
Agreement among the City, the IDA, and FCR, as set forth in the attachment to the City
Manager's letter to Council dated June 6, 2005, which provides for certain inyestments to be
made by FCR and/or its affiliates and the creation by FCR of certain jobs within the City, as well
as certain undertakings by the City and the IDA.
2. The City Manager and the City Clerk are authorized on behalf of the City to
execute and attest, respectively, a Performance Agreement among the City, the IDA, and FCR,
upon certain terms and conditions as set forth in the City Manager's letter to Council dated June
6, 2005. The Performance Agreement, which is dated May 1, 2005, is to be substantially similar
to the one attached to such letter, and in a form approved by the City Attorney.
3. The City Manager is hereby authorized to execute and provide on behalf of the
City any documentation necessary for obtaining and accepting a grant or donation from the G-OF
of an amount up to $200,000.00 for the purposes of providing that amount to the IDA for
economic development in the City and the Roanoke Valley in order to fund the grant that the
IDA intends to make to FCR upon certain terms and conditions, all as more fully set forth in the
above referenced City Manager's letter.
4. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of such Performance Agreement.
5. The City will appropriate an amount up to $200,000.00 (which will be in addition
to any funds the City receives from the GOF) to the IDA for the purposes of promoting
economic development in the City and the Roanoke Valley in order to fund the grants that the
K:'uMeasuresWreighCar Pea'fo~ Agreement June 2005.rlf 2
IDA intends to make to FCR upon certain terms and conditions, which includes up to $65,000.00
to be used for job grants as referred to inthe Performance Agreemem, all as more fi~lly set forth
in the above referenced City Manager's letter.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
K:~vleasures~FreighCar Performance Agr~n~nt June 2005.rff 3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
June 6,2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Peformance Agreement with
FreightCar Roanoke, Inc. and request for
Governor's Opportunity Funds in the amount of
$200,000
Background:
Johnstown America Corporation previously announced the establishment of
operations in the former Norfolk Southern East End Shops in the City of
Roanoke to produce railroad freight cars. Subsequent to such announcement,
FreightCar Roanoke, Inc., was created to conduct the Roanoke operations.
FreightCar Roanoke, Inc., is an affiliate company of Johnstown America
Corporation.
As a condition of this expansion, the City, on behalf of Johnstown America
Corporation, requested a Governor's Opportunity Fund (GOF) grant of
$200,000. The Commonwealth of Virginia has awarded the $200,000 GOF
grant based on the City contributing an equal amount as match. The City's
local match requirement will be an appropriation of $200,000 to the Industrial
Development Authority of the City of Roanoke, Virginia (IDA). The IDA will
grant to FreightCar Roanoke, Inc. the GOF monies and $135,000 of City match
to assist with improvements and equipment, plus up to $65,000 of City match
in job training grants, ($1,000 per city resident hired to work at a permanent,
full-time position). FreightCar Roanoke, Inc. will create at least 400 jobs while
investing at least $5,545,000 in improvements and equipment by
Honorable Mayor and Members of City Council
Page 3
June 6, 2005
April 30, 2008. These conditions have been agreed to and are delineated in the
attached Performance Agreement (Attachment A). The Performance Agreement
for FreightCar Roanoke, Inc. requires pay back of the GOF monies and part of
the City's match if FreightCar does not complete its obligations.
Funding for the $200,000 match from the City is available in the Economic and
Community Development Reserve in the Capital Projects Fund.
Recommended Action:
Authorize the City Manager to enter into a Performance Agreement with
FreightCar Roanoke, Inc. and the Industrial Development Authority of the City
of Roanoke, Virginia, in a form substantially similar to the one attached, with
the form of such Performance Agreement to be approved by the City Attorney.
Authorize the City Manager to take such actions and execute such documents
as necessary to implement and administer the Performance Agreement,
including a request for, and the acceptance of, the GOF monies mentioned
above.
Adopt the accompanying budget ordinance to establish a revenue estimate of
$200,000 in the Capital Projects Fund for funding from the GOF, appropriate
$200,000 in matching funds from the City's Economic and Community
Development Reserve, and appropriate a total of $400,000 to an expenditure
account to be established by the Director of Finance in the Capital Projects Fund
entitled "FreightCar Roanoke Development Project".
ub~mitted,
DLB:Ib
C'
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Acting Director of Economic Development
Sherman M. Stovall, Director of Management and Budget
Harwell (Sam) M. Darby, Jr., Attorney, IDA
Eugene C. Wyss, Area Manager, FreightCar Roanoke, Inc.
CM05-00072
Revised 5/20/05
PERFORMANCE AGREEMENT
This Performance Agreement (Agreement) is dated May 1, 2005, by and among the City
of Roanoke, Virginia, a municipal corporation organized and existing under the laws of
the Commonwealth of Virginia (City), the Industrial Development Authority of the City
of Roanoke, Virginia, an industrial development authority organized and existing under
the laws of the Commonwealth of Virginia (IDA or Authority), and FreightCar Roanoke,
Inc., a Delaware corporation authorized to do business in Virginia (FCR).
WITNESSETH:
WHEREAS, Johnstown America Corporation (JAC) previously announced the
establishment of operations in the City in the former Norfolk Southern East End Shops
for production of railroad freight cars;
WHEREAS, subsequent to such announcement, FCR, a newly created affiliate of JAC,
was created to conduct the Roanoke operations;
WHEREAS, the City has determined that it will make an appropriation or donation of
money to the IDA for the purposes of promoting economic development within the City
and the Roanoke Valley;
WHEREAS, the IDA, based on the application and undertakings of FCR and/or any of its
affiliates, including JAC and FreightCar America, Inc. (individually, a FreightCar Entity
and collectively, FreightCar Entities) has determined to make certain grants to FCR to
promote economic development in the City and the Roanoke Valley;
WHEREAS, the City has received notice from the Governor's Opportunity Fund (GOF)
through the Virginia Economic Development Partnership that the City will receive a
grant of $200,000.00 from the GOF to be used for the FCR project hereinafter described;
WHEREAS, FCR has made certain representations as to its commitment to economic
development which will be made in consideration of the commitment of the IDA to make
the grants to FCR;
WHEREAS, a FreightCar Entity has leased certain real and personal property located in
the Norfolk Southern East End Shops which is located within the City of Roanoke in
order to expand FCR's ability to produce railroad freight cars (Facility);
WHEREAS, FCR and/or the other FreightCar Entities will collectively spend at least
$5,545,000.00 in tenant renovations and/or improvements to the Facility and/or for
machinery and equipment for use in the Facility in order to accommodate the needed uses
of the Facility for FCR (Project);
WHEREAS, FCR will create and provide at least 400 new permanent full-time job
positions at the Facility on or before April 30, 2008;
WHEREAS the City has agreed to make an appropriation to the IDA of up to $65,000.00
for Job Grants, which the IDA may make available through grants to FCR under the
terms set forth in this Agreement;
WHEREAS, the City has agreed to provide $135,000.00, in addition to the money for the
Job Grants, to the IDA in order for the IDA to make an economic development grant to
FCR to assist in development of the Project;
WHEREAS, the City and the IDA wish to encourage FCR to undertake and complete the
Project;
WHEREAS, FCR and/or the other FreightCar Entities have made commitments to make
significant new capital investments and job additions in the City of Roanoke as set forth
in this Agreement in return for receiving the economic development grants from the IDA;
WHEREAS, the City is willing to provide the GOF monies the City receives to the IDA
to provide to FCR provided that FCR meets certain criteria relating to the capital
investment and employment projections set forth in this Agreement; and
WHEREAS, the IDA and the City are required to return all or a portion of the GOF
monies so received to the Commonwealth of Virginia if the performance criteria for FCR
set forth herein are not met.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto mutually agree as follows:
SECTION 1. APPROPRIATION AMOUNT.
Subject to the terms of this Agreement, the City will appropriate and pay an
amount up to $200,000.00 that the City receives from the GOF to the IDA for the
purposes of promoting economic development in the City and the Roanoke Valley
in order to fund the economic development grant that the IDA intends to make to
FCR. However, the City's obligations to pay or provide such funds under this
Agreement are limited to those funds which are provided hereunder from the GOF
and received by the City.
Subject to the terms of this Agreement, the City will appropriate and pay an
additional amount up to, but not to exceed, a total of $200,000.00 (this amount is
in addition to the GOF monies set forth in A above) to the IDA for the purposes
of promoting economic development in the City and the Roanoke Valley in order
to fund the economic development grants the IDA intends to make to FCR as set
forth in this Agreement, which amount includes up to $65,000.00 for the Job
Grants provided for in this Agreement.
SECTION 2. IDA ECONOMIC DEVELOPMENT GRANTS.
The IDA will make an economic development grant to FCR of up to $200,000.00
to be used by FCR for the eligible tenant renovations or improvements for the
Facility for investments starting on December 20, 2004, and made on or before
April 30, 2008, provided that FCR complies with the terms and provisions of this
Agreement. Eligible tenant improvements shall be deemed to be those
improvements reasonably necessary for FCR to operate the Facility to produce
railroad freight cars and which are permitted or allowed by the GOF guidelines.
The IDA's obligations to pay or provide funds as provided in this Agreement
shall extend to June 30, 2008, unless extended pursuant to agreement of the
parties. The IDA's obligations hereunder are not general obligations of the IDA,
but are special obligations of the IDA limited to those funds which are provided
hereunder by the City and received by the IDA.
The IDA will make additional economic development grants to FCR as follows:
(1) an amount up to $135,000.00 in order to provide assistance for the Project;
and (2) an amount up to $65,000.00 for Job Grants as provided for in this
Agreement, all in accordance with the terms of this Agreement. The IDA's
obligations hereunder are not general obligations of the IDA, but are special
obligations of the IDA limited to those funds which are provided hereunder by the
City and received by the IDA.
SECTION 3. FCR'S OBLIGATIONS.
FCR agrees and promises that in order to qualify to receive and retain the economic
development grants from the IDA, FCR will do the following:
FCR will spend at least $5,545,000.00 (which shall not include any of the
grant funds provided for in this Agreement), starting on December 20,
2004, for eligible tenant renovations or improvements to the Facility
and/or on eligible equipment only to be installed in and/or used only at the
Facility within the City of Roanoke for the Project and that such
expenditures will occur on or before April 30, 2008. For purposes of this
Agreement and satisfaction of FCR's investment obligations hereunder,
any expenditures for eligible tenant renovations or improvements to the
Facility and/or on eligible equipment to be installed in and/or used at the
Facility shall include any expenditures made for such purposes by FCR or
any other FreightCar Entity.
FCR will provide documentation on or before May 31, 2008, to the IDA
and the City to document the FreightCar Entities' annual expenditures for
such eligible items. Eligible renovations, improvements, equipment or
costs shall mean and include reasonable and necessary renovations,
improvements, and/or equipment (including machinery) needed for the
Facility and for the activities and operations of FCR at the Facility within
the usual course of its business that are subject to the City's Machinery
and Tool Tax and/or Personal or Real Property Tax.
FCR will create and/or provide a minimum of 400 new (meaning new to
the State of Virginia) permanently staffed and filled full-time job positions
(job positions) at the Facility on or before April 30, 2008. For
clarification purposes, such obligation is satisfied at such point in time on
or before April 30, 2008 as FCR has created and filled such 400 job
positions.
FCR agrees to obtain all appropriate business licenses and/or other
licenses or permits required to operate within the City of Roanoke and to
pay all appropriate taxes, levies, or charges as may be required by any
applicable federal, state, or local laws, ordinances, or regulations,
including but not limited to the City's Machinery and Tool Tax. FCR
agrees to pay all such items in a current and a timely manner.
SECTION 4. PERFORMANCE.
FCR agrees that it must perform all of the obligations as set forth in this Agreement
within the periods of time set forth in this Agreement in order to qualify for the economic
development grants and/or to maintain such grants and not have to repay any of the grant
funds. If FCR fails to comply with any of the obligations set forth in this Agreement,
FCR agrees to repay the grant funds in accordance with the provisions of Section 7 of this
Agreement.
SECTION 5. PAYMENT OF IDA'S FEES.
FCR promises and agrees that it will pay all reasonable fees, costs, and expenses of the
IDA in connection with this matter, including any action necessary to collect
reimbursement hereunder or litigation of any type, all of which includes the reasonable
fees of the IDA's counsel.
SECTION 6. DISTRIBUTION OF GRANT FUNDS.
The IDA will make an economic development grant of up to $200,000.00 of GOF
monies the IDA receives from the City to FCR based upon a written grant request
submitted by FCR to the IDA, which request may be made by FCR at any time.
Provided, however, such request by FCR must be made to the IDA on or before
April 30, 2008, and no request made after that date will be granted, unless such
time is extended by agreement of the parties. The IDA will make the grant funds
available to FCR for eligible tenant improvements that FCR and/or the other
FreightCar Entities have actually spent or will spend by April 30, 2008, for
renovation of or improvements to the Facility. FCR must provide on or before
May 31, 2008, sufficient documentation to the IDA and the City that FCR has
expended the entire $200,000.00 on tenant renovations and improvements
referred to in this Agreement within the time period referred to herein. The
written grant request(s) from FCR to the IDA for the grant funds will be in a form
approved by the IDA's counsel and shall contain sufficient information to allow
the IDA to establish the amount that FCR and/or the other FreightCar Entities
have expended or intend to spend for the eligible tenant improvements in
connect/on with the renovation or improvement of the Facility. The IDA may
disapprove any request that does not comply with the requirements of this
Agreement or require that a revised request be submitted. After the IDA approves
a request, the IDA will make a written request to the City for the distribution to
the IDA of that portion of the City's appropriation of GOF funds. The IDA will
make any approved payments to FCR within the later of(i) 14 working days from
approval of the request or (ii) 5 working days from the date of receipt of the funds
from the City; provided, however, that the IDA has no liability in the event the
City delays processing the IDA's requisition. FCR will further provide both the
IDA and the City with a final report of FCR's compliance with all of its
obligations under this Agreement, such report to be made no later than May 31,
2008.
The IDA will make economic development grants of up to $135,000.00 of
monies it receives from the City to FCR upon a written grant request submitted by
FCR to the IDA, which request may be made by FCR at any time. Provided,
however, such request by FCR must be made to the IDA before April 30, 2008,
and no request made after that date will be granted, unless such time is extended
by agreement of the parties. The IDA will make the grant funds available to FCR
for eligible tenant improvements and/or for eligible equipment for the Facility.
FCR must provide on or before May 31, 2008, sufficient documentation to the
IDA and the City that FCR has expended the entire $135,000.00 on those items
referred to in this Agreement within the time period referred to herein. The
written grant request(s) from FCR to the IDA for the grant funds will be in a form
approved by the IDA's counsel and shall contain sufficient information to allow
the IDA to establish the amount that FCR has expended or intends to expend for
such eligible items. The IDA may disapprove any request that does not comply
with the requirements of this Agreement or require that a revised request be
submitted. After the IDA approves a request, the IDA will make a written request
to the City for the distribution to the IDA of the City's appropriation to the IDA.
The IDA will make any approved payments to FCR within the later of (i) 14
working days from approval of the request or (ii) 5 working days from the date of
receipt of the funds from the City; provided, however, that the IDA has no
liability in the event the City delays processing the IDA's requisition. FCR will
further provide both the IDA and the City with a final report of FCR's compliance
with all of its obligations under this Agreement, such report to be made no later
than May 31, 2008.
The City will appropriate an amount up to a total of $65,000.00, as previously
referred to in this Agreement, to the IDA for the purposes of promoting economic
development in the City in order to fund the Job Grants the IDA may make to
FCR. FCR's compliance with the terms of this Agreement is a condition
precedent for any Job Grants. For each permanent City resident hired for one of
the new, permanently staffed, full-time job positions referred to in Section 3 of
this Agreement who is employed with FCR at the Facility at the time of the FCR
grant request to the IDA, FCR may request from the IDA a Job Grant in the
amount of $1,000.00, provided the total of all such Job Grants shall not exceed a
total of $65,000.00. Provided further that any requests for such Job Grants must
be made to the IDA as follows: a Job Grant request to the IDA may be made only
when FCR has hired twenty (20) or more such City residents who are working at
the Facility at the time of such grant request, or for additional increments of
twenty (20) or more of such hirees or on April 30, 2006, April 30, 2007, or April
30, 2008, whichever occurs first. For purposes of clarification, FCR may submit
a Job Grant request to the IDA on April 30, 2006, April 30, 2007, or April 30,
2008, for an increment of less than 20 of such hirees. All such Job Grant requests
must be for separate, permanent City residents and no individual may be
duplicated in any of the requests. Any requests for Job Grants after such period of
time will not be considered. FCR must ftm~ish sufficient documentation to the
IDA and the City to support any requests for Job Grants and the request
procedures referred to above will be followed. Furthermore, the term "permanent
City resident" shall mean a person who resides in the City at a permanent City
address according to such person's personnel record. For the purpose of this
Section 6(C), a permanent City resident hired prior to the date of this Agreement
may be included in such grant request if they meet the other requirements herein.
SECTION 7. REPAYMENT OF GRANT FUNDS.
FCR agrees that to qualify for the economic development grants and to retain the
grant funds it must meet and comply with the obligations it has undertaken in this
Agreement. For purposes of this Agreement, the economic development fimds
from the IDA to FCR shall be deemed to be allocated as follows:
1. $100,000.00 (or 50%) of the GOF provided monies are allocated
to FCR's investment obligations of $5,545,000.00 as set forth in this
Agreement.
2. $135,000.00 (or 100%) of the City provided monies referred to in
Section 6(B) are allocated to FCR's investment obligations of
$5,545,000.00, as set forth in this Agreement.
3. $100,000.00 (or 50%) of the GOF provided monies are allocated to
FCR's job creation obligations of 400 jobs as set forth in this Agreement.
If FCR fails to perform either of the investment or job creation obligations as set
forth in this Agreement, on or before April 30, 2008, FCR will repay to the IDA
and the City the amounts set forth below, including an "Investment
Reimbursement Amount" and/or "Job Creation Reimbursement Amount" as set
forth herein.
1. Since the Code of Virginia, Section 2.2-115, provides for a
minimum capital investment of $5,000,000.00 for this project, the entire
amount of GOF provided grant funds ($200,000.00) must be paid by FCR
back to the IDA and City for repayment to the GOF should the FCR
required investment fall below that threshold. Should FCR invest at least
$5,000,000.00 as required by this Agreement, the GOF will consider that
FCR has made the required investment obligation as to the GOF and no
repayment of the GOF provided monies ($100,000.00) for the investment
obligation of FCR will be due, except as set forth in Section 7 (E) below.
2. The Investment Reimbursement Amount for City provided monies
shall be an amount equal to the same percentage of the economic
development funds actually received by FCR as the percentage of the
amount of actual investment made by FCR is less than FCR's promised
investment of $5,545,000.00 as provided for in this Agreement. Such
Investment Reimbursement Amount shall be paid for City provided
monies and a like amount shall also be paid for GOF matching funds as
set forth in Section 7 (E) below.
3. Provided FCR invests at least $5,000,000.00 as required by this
Agreement, then this Job Creation Reimbursement Amount provision will
apply. Otherwise, the entire $100,000.00 of GOF provided monies must
be paid by FCR back to the IDA and City as set forth above. The Job
Creation Reimbursement Amount shall be an amount equal to the same
percentage of the economic development funds actually received by FCR
as the percentage of the amount of actual full-time permanent jobs created
or provided by FCR is less than the promised job creation of 400 jobs as
provided for in Section 3 of this Agreement. Such Job Creation
Reimbursement Amount shall be paid for GOF provided monies.
By way of example only, if FCR received the full amount of grant funds of
$200,000.00 fi.om GOF provided monies, and $135,000.00 fi.om City provided
monies, but FCR only made a $4,436,000.00 investment and created only 300
permanent full-time jobs within the time period required by this Agreement, FCR
would owe the following amounts to the IDA and City. Such amounts would be
determined as follows:
1. As to the GOF provided monies, which total $200,000.00, FCR
would have failed to meet the required minimum investment of
$5,000,000.00 as set forth above, so FCR would owe the entire
$200,000.00 GOF provided monies back plus interest to the IDA and City.
2. As to the City provided monies, $4,436,000.00 is $1,109,000.00 or
twenty percent (20%) less than the promised investment of $5,545,000.00.
Therefore, FCR would owe twenty percent (20%) of the $135,000.00 City
provided funds ($27,000.00), for a total of $27,000.00 plus interest to the
IDA and City.
3. In this example, FCR would owe a total of $227,000.00
($200,000.00 + $27,000.00) plus interest to the IDA and City.
By way of further example only, ifFCR received the full amount of grant funds of
$200,000.00 from GOF provided monies, and $135,000.00 fi'om City provided
monies, but FCR only made a $5,101,400.00 investment and created only 300
permanent full-time jobs (which included the 65 jobs for City residents) within
the time period required by this Agreement, FCR would owe the following
amounts to the IDA and City. Such amounts would be determined as follows:
1. As to the GOF provided monies, since the required minimum
$5,000,000.00 investment was made by FCR, the GOF would consider the investment
obligation of FCR to the GOF met and no repayment amount of GOF monies would be
due from FCR.
2. As to the City provided monies, $5,101,400.00 is $443,600.00 or
eight percent (8%) less than the promised investment of $5,545,000.00.
Therefore, FCR would owe eight percent (8%) of the $135,000.00 City
provided monies ($10,800.00) for a total of $10,800.00 plus interest to the
IDA and City.
3. Although the required minimum investment of $5,000.000.00
would have been met by FCR as to GOF provided monies, FCR would
have failed to meet the job creation requirement. Therefore, 300 jobs is
100 or twenty-five percent (25%) less than the promised 400 jobs. FCR
would owe twenty-five percent (25%) of the $100,000.00 GOF job
creation provided monies ($25,000.00) plus interest to the IDA and City.
4. In this example, FCR would owe a total of $35,800.00 ($10,800.00
+ $25,000.00) plus interest to the IDA and City.
Futhermore, notwithstanding anything else in this Agreement, if FCR fails to
obtain the full amount of $65,000.00 in Job Grant funds and/or FCR has to pay
back any City provided monies to the IDA and the City, as provided for in this
Agreement, FCR will pay back to the IDA an amount equal to the amount of any
shortfall from such Job Grant funds and/or any payback amount of the City
provided monies. Such payback is required since the GOF requires a matching
amount from the City and a shortfall would reduce the City's matching fund
contribution. Any such payback amount will be deducted in an equal amount from
the allocations of the GOF monies referred to above. By way of example only, if
FCR only obtains $63,000.00 in Job Grant funds, the FCR would pay back
$2,000.00 to the IDA and $1,000.00 would be deducted from both of the
$100,000.00 allocations of GOF monies. By way of another example only, if
FCR received the full amount of grant funds of $200,000.00 from GOF provided
monies, and $135,000 from City provided monies, but FCR only made a
$5,101,400.00 investment and created 395 permanent full-time jobs (which
included the 65 jobs for City residents) within the time period required by this
Agreement, FCR would owe the following amounts to the IDA and City. Such
amounts would be determined as follows:
As to the GOF provided monies, since the required minimum
$5,000,000.00 investment was made by FCR, the GOF would consider
the investment obligation of FCR to the GOF met and no repayment of
GOF monies would be due from FCR, except as set forth below.
As to the City provided monies, $5,101,400.00 is $443,600.00 or eight
percent (8%) less than the promised investment of $5,545,000.00.
Therefore, FCR would owe eight percent (8%) of the $135,000.00 City
provided monies ($10,800) for a total of $10,800.00 plus interest to the
IDA and City.
Although the required minimum investment of $5,000,000.00 would
have been met by FCR as to GOF provided monies, FCR would have
failed to meet the job creation requirement. Therefore, 395 jobs is 5 or
one and one quarter percent less than the promised 400 jobs. FCR
would owe one and one quarter percent (1.25%) of the $100,000.00
GOF job creation provided monies ($1,250.00) plus interest to the IDA
and City.
In this example, FCR would owe a total of $21,600.00 (consisting of
$10,800.00 payback of City monies, $1,250.00 payback of GOF
monies, and $9,550.00 payback for matching GOF monies) plus
interest to the IDA and City.
For purposes of clarification, FCR's repayment, if any, to the IDA of City
provided monies in accordance with this Section 7 shall also require repayment
of a like amount of GOF provided monies because the GOF can only provide
fimds on a matching basis..
Any repayment of funds mentioned in this Agreement will be made by FCR to the
IDA within thirty (30) days after FCR receives a written request for such funds
from the IDA and/or the City and will bear interest at the prime rate per year from
the date such fimds were received by FCR.
SECTION 8. RETURN OF GRANT FUNDS TO THE CITY.
Should FCR be required to pay back any of the funds to the IDA for failure to comply
with the requirements of this Agreement, the IDA agrees to return such funds to the City
within 5 business days of the IDA's receipt of such funds. Should FCR not require or be
entitled to the entire amount of the grant funds referred to in this Agreement, FCR will
not request the balance of such funds from the IDA and the IDA will not request such
funds from the City. Any GOF funds that are returned by the IDA to the City will be
returned by the City to the GOF.
SECTION 9. REPORTS TO THE CITY.
FCR agrees to report to and provide the IDA and the City on or before May 31, 2008, a
final report with sufficient information related to FCR's compliance with the conditions
of this Performance Agreement and to provide appropriate documentation to support such
compliance. FCR also agrees to allow the IDA, the City, and/or their representative to
inspect, audit, copy, or examine any books, documents, or other relevant material in
connection therewith upon written request by the IDA or the City. All such documents,
information, or access shall be provided or made available, at no cost to the IDA or City,
within thirty (30) days of a written request from either the IDA or the City.
SECTION 10. INDEMNITY.
FCR agrees to indemnify and hold harmless the IDA, the City, and their officers,
directors, and employees free and harmless for and from any and all claims, causes of
action, damages or any liability of any type, including reasonable attorney's fees, on
account of any claims by or any injury or damage to any persons or property growing out
of or directly or indirectly resulting or arising in any way out of any actions, omissions,
or activities of FCR or its agents, employees or representatives arising out of or
connected in any way to any of the matters involved in this Agreement or its
performance.
SECTION 11. COMPLIANCE WITH LAWS.
FCR agrees to comply with all applicable federal, state, and local laws and regulations.
SECTION 12. COOPERATION.
Each party agrees to cooperate with the other in executing any documents necessary to
carry out the intent and purpose of this Agreement.
SECTION 13. SEVERABILITY.
If any term of this Agreement is found to be void or invalid, such invalidity shall not
affect the remaining terms of this Agreement, which shall continue in full force and
effect. The parties intend that the provisions of this Agreement be enforced to the fullest
extent permitted by applicable law.
SECTION 14. AUTHORITY TO SIGN.
The persons who have executed this Agreement represent and warrant that they are duly
authorized to execute this Agreement in their representative capacities as indicated.
SECTION 15. COUNTERPART COPIES.
This Agreement may be executed in any number of counterpart copies, each of which
shall be deemed an original, but all of which together shall constitute a single instrument.
SECTION 16. SUCCESSORS.
The terms, conditions, provisions and undertakings of this Agreement shall be binding
upon and inure to the benefit of each of the parties hereto and their respective successors
and assigns.
SECTION 17. NONDISCRIMINATION.
A. During the performance of this Agreement, FCR agrees as follows:
FCR will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to
discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation of
FCR. FCR agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
ii.
FCR in all solicitations or advertisements for employees placed by or on
behalf of FCR will state that FCR is an equal opportunity employer.
iii.
Notices, advertisements and solicitations placed in accordance with
federal law, rule or regnlation shall be deemed sufficient for the purpose
of meeting the requirements of this section.
FCR will include the provisions of the foregoing Section A (i, ii, and iii) in every
subcontract or purchase order of over $10,000, so that the provisions will be
binding upon each subcontractor or vendor.
SECTION 18. DRUG-FREE WORKPLACE.
During the performance of this Agreement, FCR agrees to (i) provide a drug-free
workplace for FCR employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that
the unlawful manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in the workplace and specifying
the actions that will be taken against employees for violations of such prohibition;
(iii) state in all solicitations or advertisements for employees placed by or on
behalf of FCR that FCR maintains a drug-free workplace; and (iv) include the
provisions of the foregoing clauses in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a
contractor, the employees of whom are prohibited from engaging in the unlawful
manufacture, sale, distribution, dispensation, possession or use of any controlled
substance or marijuana during the performance of the contract or Agreement.
SECTION 19. ASSIGNMENT.
FCR agrees not to assign or transfer any part of this Agreement without the prior written
consent of the IDA and the City, and any such assignment will not relieve FCR from any
of its obligations under this Agreement.
SECTION 20. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Agreement, FCR agrees and submits itself to a court of
competent jurisdiction in the City of Roanoke, Virginia and further agrees that this
Agreement is controlled by the laws of the Commonwealth of Virginia and that all
claims, disputes, and other matters shall be decided only by such court according to the
laws of the Commonwealth of Virginia.
SECTION 21. NONWAIVER.
Each party agrees that any party's waiver or failure to enforce or require performance of
any term or condition of this Agreement or any party's waiver of any particular breach of
this Agreement by any other party extends to that instance only. Such waiver or failure is
not and shall not be a waiver of any of the terms or conditions of this Agreement or a
waiver of any other breaches of the Agreement by any party and does not bar the
nondefaulting party from requiring the defaulting party to comply with all the terms and
conditions of this Agreement and does not bar the nondefaulting party from asserting any
and all rights and/or remedies it has or might have against the defaulting party under this
Agreement or by law.
SECTION 22. CAPTIONS AND HEADINGS.
The section captions and headings are for convenience and reference purposes and shall
not affect in any way the meaning or interpretation of this Agreement.
SECTION 23. NOTICE.
All notices hereunder must be in writing and shall be deemed validly given if sent by
certified
mail, retum receipt requested or by a nationally recognized overnight courier, addressed
as follows (or any other address or facsimile number that the party to be notified may
have designated to the sender by like notice) or if sent by facsimile to the facsimile
number set forth below:
If to City, to:
City of Roanoke
City Manager
364 Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Fax No. 540-853-1138
With a copy to:
Director of Economic Development
City of Roanoke
111 Franklin Plaza, Suite 200
Roanoke, VA 24011
Fax No. 540-853-1213
If to IDA to:
Chair, Industrial Development Authority
Of the City of Roanoke, Virginia
c/o Harwell M. Darby, Jr., Esquire
Glenn, Feldmann, Darby & Goodlatte
210 First Street, SE
Roanoke, VA 24011
Fax No. 540-224-8050
With a copy to:
Harwell M. Darby, Jr., Esquire
Glenn, Feldmann, Darby & Goodlatte
210 First Street, SE
Roanoke, VA 24011
Fax No. 540-224-8050
If to FCR, to:
Ken D. Bridges, Senior Vice President, Operations
FreightCar Roanoke, Inc.
830 Campbell Avenue, SE
Roanoke, VA 24013
Notice shall be deemed delivered upon the date of personal service, two days after
deposit in the United States mail, the day after delivery to a nationally recognized
overnight courier, or upon the date of confirmation of a facsimile transmission.
SECTION 24. FAITH BASED ORGANIZATIONS.
Pursuant to Virginia Code Section 2.2-4343.1, be advised that the City does not
discriminate against faith-based organizations.
SECTION 25. APPROPRIATION OF FUNDS.
The obligations of the City in connection with this Agreement are subject to the
availability of funds and the appropriation by City Council of such funds as may be
necessary for such obligations.
SECTION 26. ENTIRE AGREEMENT.
This Agreement constitutes the entire agreement of the parties and supersedes all prior
agreements between the parties. No amendment to this Agreement will be valid unless
made in writing and signed by the appropriate parties.
[Signature Page Follows]
1N WITNESS WHEREOF, the parties have executed this Agreement by their authorized
representatives.
ATTEST:
CITY OF ROANOKE
BX
Mary F. Parker, City Clerk
WITNESS:
AUTHORITY
ROANOKE, VIRGINIA
INDUSTRIAL
City Man~er
DEVELOPMENT
OF THE CITY OF
By
Printed Name and Title
Printed Name and Title
WITNESS:
FreightCar Roanoke, Inc.
BZ
Opermions
Ken D. Bridges, Senior Vice President,
Printed Name
Approved as to Form:
Approved as to Execution:
City Attorney
Appropriation and Funds Required for
this Contract Certified:
Director of Finance
City Attorney
Date Acct.
Revised 5/20/05
Grant Request
This Grant Request is submitted pursuant to that Performance Agreement dated
May 1, 2005 (the "Performance Agreement"), by and among, the City of Roanoke,
Virginia, a municipal corporation (the "City"), FreightCar Roanoke, Inc, a Delaware
corporation authorized to transact business in Virginia ("FCR"), and the Industrial
Development Authority of the City of Roanoke, Virginia, an industrial development
authority organized and existing under the laws of the Commonwealth of Virginia (the
"IDA"). Capitalized terms used but not defined herein shall have the meanings
ascribed to such terms in the Performance Agreement.
The Performance Agreement provides that FCR may draw at any time as an
economic development grant from the IDA such funds as are provided to the IDA by
the City in an amount not to exceed a total of $200,000 from the Governor's
Opportunity Fund ("GOF") and $200,000 from City provided monies, so long as such
grants are requested no later than April 30, 2008.
Such Economic Development Grants are allocated as follows:
$200,000 of GOF provided monies to be awarded to FCR for investment in
eligible tenant improvements once FCR has demonstrated that it has invested or will
invest $5,545,000 in accordance with the Performance Agreement;
$135,000 of City provided monies to be awarded to FCR for investment in
.eligible tenant improvements or for eligible equipment once FCR has demonstrated that
it has invested or will invest $5,545,000 in accordance with the Performance
Agreement; and
$65,000 in City of Roanoke Funds to be awarded to FCR for job grants once
FCR has demonstrated that it has met the requirements of Section 6(C) of the
Performance Agreement.
FCR warrants that it has complied, or will comply, with all of the terms and
conditions of the Performance Agreement, including but not limited to the following:
FCR and/or other FreightCar Entities have spent or will spend at least
$5,545,000.00 (which does not include any of the grant funds provided
for in the Performance Agreement), starting on December 20, 2004, for
eligible tenant renovations or improvements to the Facility and/or on
eligible equipment to be installed in and/or used at the Facility for the
term of the Performance Agreement within the City for the Project and
that such expenditures will occur on or before April 30, 2008.
~CHGO1:30575015.v2
FCR has provided or will provide documentation on or before May 31,
2008, to the IDA and the City to document its annual expenditures for
such eligible items. Eligible renovations, improvements, equipment or
costs shall mean and include reasonable and necessary renovations,
improvements, and/or equipment (including machinery) needed tbr the
Facility and for the activities and operations of FCR at the Facility
within the usual course of its business that are subject to the City's
Machinery and Tool Tax and/or Personal or Real Property Tax.
FCR has created and/or provided or will create and/or provide 400
permanently staffed, full-time job positions in accordance with the
Performance Agreement.
FCR has obtained or will obtain all appropriate business licenses and/or
other licenses or permits required to operate within the City of Roanoke
and has paid or will pay all appropriate taxes, levies, or charges as may
be required by any applicable federal, state, or local laws, ordinances, or
regulations, including but not limited to the City's machinery and tool
tax. FCR has paid or will pay all such items in a current and a timely
manner.
Amounts previously paid in Economic Grants total $-0-. The amount of this
Grant Request is $ . The total remaining amount to be requested by future
Grant Requests is $
Amounts previously paid in Job Grants total $-0-. The amount of this Job Grant
Request is $ . The total remaining amount to be requested by future Job Grant
Requests is $
We respectfully request that the IDA process this Grant Request through the
City and by sending copies to the City Manager and the Director of Economic
Development at their respective addresses set forth in Section 23 of the Performance
Agreement, in accordance with Section 6 of the Performance Agreement.
FREIGHTCAR ROANOKE, INC.
Date:
By:
Ken D. Bridges
Senior Vice President, Operations
2
42HGOI:30575015.v2
CITY OF R O_..ANOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9, 2005
File #450
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37082-060605 authorizing the City Manager
to execute an Amended Agreement for Development of Colonial Green, to be
entered into by the City and Colonial Green, L. C., the developer, which provides for
conveyance, in phases, of approximately 23 acres of property on Colonial Avenue in
exchange for certain proposed development activities, in order to conform an
Agreement heretofore entered into on December 27, 2004, to certain changes made
in the development plan during the conditional rezoning process.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning Building and Development
K:~,GENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37082-060605.
AN ORDINANCE authorizing the City Manager to execute an Amended Agreement for the
Development of Colonial Green, to be entered into by the City and Colonial Green, L. C., the
developer, which provides for conveyance, in phases, of approximately 23 acres of property on
Colonial Avenue in exchange for certain proposed development activities, in order to conform an
Agreement heretofore entered into on December 27, 2004, to certain changes made in the
development plan during the conditional rezoning process; and dispensing with the second reading of
this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, an Amended
Agreement for the Development of Colonial Green in order to co. nform the Agreement between the
parties to certain changes made in the development plan during the conditional rezoning process, as
more particularly described and recommended in the City Manager's letter to Council dated June 6,
2005.
2.
ordinance by title is hereby dispensed with.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.romqokegov.com
June 6, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly Fitzpatrick Jr., Vice Mayor
Honorable M. Rupert Cutler, Counc Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council
Background:
Subject: Amendment of Agreement for the
Development of Colonial Green
Ordinance No. 36927-122004 adopted December 20, 2004, by the City Council
authorized execution of an Agreement between the City of Roanoke and
Colonial Green, L.C. for the Development of Colonial Green, the conveyance in
phases of approximately 23 acres of City property on Colonial Avenue in
exchange for the development and creation of a m xed density traditional
neighborhood design and layout consistent with the City's Vision 2001-2020
Com__lZc~hensive Plan, among other things, upon certain terms and conditions
set forth ~a-~ment.
Consideration:
Subsequent to the execution of the agreement, and as an outcome of the
rezoning process, there were minor changes required to the phasing plan and
development pattern book that had been ncorporated by reference as exhibits
in the original development agreement With these changes these items are
now inconsistent with the references contained n the original agreement, and
therefore, the agreement needs to be amended to be consistent with the
outcomes of the rezon ng process A so included in the amendment are
clarifications to the phasing and subdivision process for the implementation of
the project. These changes have no substantive impact on the overall intent
and outcomes anticipated by the development agreement.
A copy of the proposed amended agreement and exhibits are attached to this
report for the City Council's review and information.
Mayor Harris and Members of City Council
June 6, 2005
Page 2
Recommended Action:
Authorize the City Manager to execute the amended development agreement
on behalf of the City of Roanoke, such agreement to be approved as to form by
the City Attorney.
Re s~e~ct fu ily ~. itted,
city Manager
DLB:rbt
Attachment
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker City Clerk
Rolanda Russell, Assistant City Manager for Community Development
Brian Townsend, Director, Planning Building and Development
CM05-0074
AM ENDED AGREEMENT FOR THE DEVELOPMENT OF COLONIAL GREEN
THIS AGREEMENT made and entered into this,day o~
between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation (the "City"),
and COLONIAL GREEN, L.C., a Virginia limited liability company (the "Developer"),
WPINESSETH:
WHEREAS, the City circulated Proposal No. 02-12-04 for the development of a first-
class, mixed-use community, which incorporates residential single-family, residential multi-
family, and commercial space along Colonial Avenue, S.W. (the "Project");
WHEREAS, Developer submitted a response for development of the Project, which the
City desires to accept, as modified by the Developer;
WHEREAS, City owns certain property located in the City, assessed at $2,656,300,
containing approximately 23.742 acres of land at the edge of the City limits, fronting on
Colonial Avenue, S. W., and identified as Official Tax No. 1570101, as further described as
"Parcel B-1" on the description attached hereto as Exhibit A (the "Property");
WHEREAS, subject to the terms and provisions of this Agreement, Developer desires to
acquire the Property and develop and construct the Project;
WHEREAS, the parties recognize and agree that the Project is complex, will be
developed in three Phases, and may not be completed within seven (7) years;
WHEREAS, subject to the terms and provisions of this Agreement, Developer intends to
enhance the Colonial Avenue neighborhood of the City by developing the Project, including the
construction of a visually significant gateway (the "Gateway"), in accordance with the
preliminary design plans set forth in Exhibit B hereto, to the Project fronting on Colonial
Avenue, thus improving the image and economic vitality of the Colonial Avenue area and
stimulating development of other commercial, office, and residential facilities located in the
City;
WHEREAS, the City has determined that development and completion of the Project
will result in substantial benefits to the welfare &the City and its inhabitants, and in the public
purposes and governmental interests served, including, but not limited to, the real estate tax
benefits, the personal property tax benefits, the BPOL tax benefits, the sales tax benefits, the
utility tax benefits to be received by the City, and the employment benefits to City, both during
construction and on an ongoing basis thereafter;
WHEREAS, the City has found that it is in the public interest of the citizens of the City,
and that it is consistent with the economic development goals of the City and with the
Comprehensive Plan, "Vision 2001-2020," for the Project to be developed in order to stimulate
development of existing facilities in order to generate higher City revenues; and
WHEREAS, City and Developer hereby intend to set forth their understanding,
agreements, rights and responsibilities in order to facilitate jointly the implementation of this
Agreement.
NOW, THEREFORE, in consideration of the payment by Developer to the City ofTen
Dollars ($10.00) and the mutual covenants, conditions, promises, representations and warranties
herein contained and other good and valuable consideration, including Developer's agreeing to
develop the Phases as part of a traditional neighborhood community, as set forth in the
Comprehensive Plan and the Development Plan, the receipt and sufficiency of which are hereby
acknowledged by each of the parties hereto, the parties hereto hereby agree as follows:
1. THE PROJECT. The Project to be developed by the Developer on the Property shall
be constructed in three phases, beginning with Phase 1, as such phases am depicted on Exhibit C
hercto ("Phasing Plan ~ Revised Fe[?[~ary 17, 2005" -.hereinafter the "Phasing Plaj~,,) Th~.itota . ..--"( ~: Revi~ ~ov~t~r ~. 2oo4
estimated cost of the Project is estimated cost of the Project is $49,265,344.32. Each of these
phases and the infrastructure to be installed during each such phase, is as follows:
PHASE l: Developer shall cause to be constructed in Phase I at least 6
single family homes,, 26 townhouses 30 condominiums and not ess than an
additional 42,000 square feet of live/work space (retail, commercial, apartment
and/or condominium). Developer shall cause to be constructed in Phase I the
infrastructure identified in Exhibit D.I hereto.
PHASE II: Developer shall cause to be constructed in Phase II at least 12
single-family homes, ,19 townh0uses, and 30 con~lominium or apa[tment un ts
Developer shall cause to be constructed in Phase Il the infrastructure identified
in Exhibit D.2 hereto.
PHASE III: Developer shall cause to be constructed in Phase II1 at least 10
single-family homes, 16 townhoasas, and 30 condominium or apartment units.
Developer shall cause to be constructed in Phase 111 the infrastructure identified in
Exhibit D.3 hereto·
2. PLATS OF SUBDIVISION. Developer shall have prepared, at its expense,,~plats of
subdivision, for 9~'Eh p)asq..9f [h~ PFpiCS! fi~at [~ !p 5ubstantia[ c0nforman~e w!~h th
Plan, in conformance with the City's Subdivision Ordinance The nlats sh~ll
Infrastructure reouired for the Proiect will be constructed and ~rior to conve,,ance of eo"h
the Developer shall pest with the City whatever surety is required by the City's Subdivision
Ordinance to ensure the construction of such infrastructure.
3. REZONING. After the Developer has submitted to the City, at the Developer's
expense, the proposed development plan for the Project conforming to the requirements of
§ §36.1-289, et sco., Code of the City of Roanoke (1979), as amended ("Development Plan"), the
City shall petition for a rezoning of the Property to P, PUD, Residential Planned Unit
Development District. All fees and expenses associated with the rezoning shall be borne by the
city.
The Development Plan submitted to the City by the Developer shall include a residential
"pattern book," which shall include architectural renderings, conceptual floor plans, and other
illustrative exhibits depicting the architectural styles, construction methods, and proposed
building materials for each type of residential unit to be constructed by Developer within the
Project.
4, CONVEYANCE OF PROPERTY.
(a)(1) PHASE 1. Following the rezoning of the Property to RPUD, recordation of the
initial subdivision plat identifying and locating Phase I, and approval by the C~ty
and land disturbance plan, the City wilt convey to the Developer Phase I of the Property for the
nominal consideration ofTen Dollars ($10.00). All conveyances under this Agreement are to be
by general warranty deed, and the Property is to be conveyed in its "as is" condition. Subject to
the provisions herein, the removal or demolition of any structure or existing infrastructure on the
Property shall be the responsibility of the Developer.
(a)(2) Developer shall commence the Actual and Substantial Development of the
residential and commercial units and the infrastructure within Phase I within one (1) month of
the conveyance of Phase 1 to the Developer. Other than the construction lender's deed of trust,
Developer shall not permit any liens to be placed on the Property within Phase I unless and until
the City Representative certifies, in writing, that Actual and Substantial Development has
commenced. Once the Developer has received such certification, it may sell Lots to third parties.
(a)(3) If Actual and Substantial Development has not commenced in Phase I within one
(1) month of the conveyance of Phase I to the Developer, thc Developer shall reconvey the
Property to the City within fifteen (15) days after the expiration of the one month per/od, at the
Developer's sole expense, free and clear of any liens.
(a)(4) No certificate of occupancy, either temporary or permanent, shall be issued for
any of the retail/commemial space in Phase I, and such space shall not be occupied, until such
time as a permanent certificate of occupancy for ten (10) of the residential units in Phase I have
been issued, and another ten (10) of the residential units in Phase I are under construction.
(b)(l) PHASE I1. Upon the City determining that (i) fifty percent (50%) of the
infrastructure to be installed in Phase I has been completed, and (ii) 75 % of the Gateway has
been completed the City will convey to Developer Phase II of the Property, on the same ten'ns and
conditions as Phase I was conveyed. Should the Developer desire to delay final landscaping of
the Gateway due to seasonal concerns, it may post surety to ensure the completion of that portion
of the landscaping that would be required to constitute the 75 % completion requirements.
(b)(2) Developer shall commence the Actual and Substantial Development of the
residential units and of the infrastructure within Phase II within one (1) month of the conveyance
of Phase I1 to the Developer. Other than the construction lender's deed of trust, Developer shall
not permit any liens to be placed on the Property within Phase I1 unless and until the City
Representative certifies, in writing, that Actual and Substantial Development has commenced.
(b)O) If Actual and Substantial Development has not commenced in phase 1I within one
(1) month of the conveyance of Phase II to the Developer, the Developer shall reconvey the
Property within Phase II to the City within filleen (15) days after the expiration of the one month
period, at the Developers' sole expense, free and clear of any liens.
(b)(4) During the development of Phase 11, building permits for no more than a total of
seventy five percent of the single-family and townhouse units in Phase I and Phase II will be
issued until such time as the condominium/apartment building in Phase I is constructed to the
point of being framed and under roof.
(c)(1) PHASE III. Upon the City determining that at least ninety percent (90%) of the
infrastructure in Phase I is completed, that at least filly percent (50%) of the infrastructure in
Phase II is completed, and that at least twenty-two (22) permanent certificates of occupancy have
been issued for either townhouses or single-family detached homes, or a combination oftbe two,
in either Phase I or 11, the City will convey to the Developer Phase Ill of the Property, on the
same terms and conditions as Phase I was conveyed.
(c)(2) Developer shall commence the Actual and Substantial Development of the
residential units and of the infrastructure within Phase Ill within one (1) month of the
conveyance of Phase Ill of the Property to the Developer. Other than the construction lender's
deed of trust, Developer shall not permit any liens to be placed on the Property within Phase III
unless and until the City Representative certifies, in writing, that "Actual and Substantial
Development" has commenced.
(c)(3) If Actual and Substantial Development has not commenced in Phase III within
one (1) month of the conveyance of Phase III to the Developer, the Developer shall reconvey the
Property within Phase III to the City within fifteen (15) days after the expiration of the one
month period, at the Developer's sole expense, free and clear of any liens.
(c)(4) During the development of Phase II1, building permits for no more than twenty-
three (23) additional townhouse or single-family units shall be issued for Phase II or Ill (in
addition to the units already permitted under (b)(4) above) until such time as the
condominium/apartment building in Phase I1 is under construction to the point of being framed
and under roof.
(c)(5) The condominium/apartment building in Phase III must be under construction to
the point of being framed and under roof before building permits to construct any of the
remaining single-family residences in Phase Ill may be issued.
5. TRAFFIC SIGNAL. If and when required by VDOT, the City shall initiate the
design and installation of a traffic signal at the intersection of Colonial Avenue and the
entranceway into the Project. If such requirement occurs prior to the Final Completion of the
Project, thc Developer shall reimburse the City within thirty (30) days of being billed for the
same fit~y percent (50%) of the actual cost of fabricating and installing such signal, up to Fifty
Thousand Dollars ($50,000.00). All other right-of-way improvements shall be the responsibility
of the Developer.
6. INFRASTRUCTURE.
(a) The Developer shall be responsible for all infrastructure, public and
private, whether on or offthe Project site, necessary for the Project. All infrastructure shall be
designed and constructed to the standards of the City or uther applicable agency.
(b) "Public infrastructure" shall include all required right-of-way
improvements, including curb, gutter, sidewalks, street lighting, and landscaping; water; sanitary
sewer; and storm drainage systems. All public infrastructure shall be subject to the requirements
of the City's Subdivision Ordinance, including applicable surety amounts.
(c) "Private infrastructure" shall include natural gas, telephone,
telecommunications, cable television, and electric distribution and service facilities.
(d) Other than as necessary to physically connect public utilities to the Project
and as required for a de-acceleration lane into the Project from Colonial Avenue, the City will
not require any offsite infrastructure that would be the responsibility of the Developer.
7. DEVELOPER'S OBLIGATIONS.
The Developer agrees:
(a) To be responsible for obtaining, at its expense, all site development,
building, and related permits for the Project, with the exception of the costs borne by the City
pursuant to Section 3 above.
(b) To be responsible for obtaining at its expense any special exception
permits or variances necessary for the Project, with the exception of the rezoning contemplated
in Section 3, which shall be the responsibility of the City.
(c) To make quarterly detailed written reports to the City Representative as to
the status of the construction of the required infrastructure, lot preparation, and construction of
units.
(d) To pay all applicable taxes, including real estate taxes on the Property,
once conveyed to the Developer.
8. REASONABLE DETERMINATION. Whenever in this Agreement a
determination or approval is required by either party, such determination or approval shall be
reasonable, timely and not unduly burdened unless specified to the contrary.
9. COMPLETION. Subject to delays beyond the reasonable control of Developer,
Developer shall achieve Final Completion of the construction of the Project on or before the
seventh (7th) anniversary of the Start Date, as indicated by submission of a Certificate of
Substantial Completion by the Project Architect. In the event that Final Completion of the
construction of the Project is not achieved by such seventh (7th) anniversary for good cause
shown, the City Representative shall have the right but not the obligation to extend such seventh
(7th) anniversary date up to three (3) additional years.
Notwithstanding anything herein to the contrary, in the event of enforced delay in the
penCormance by either party of obligations under this Agreement due to unforeseeable causes
beyond its control and without its fault or negligence, including, but not restrictad to acts of God;
acts of the government; unforeseeable market conditions which may delay development
completion, including but not limited to a marked increase of the Federal Funds rate, acts of the
other party, strikes, freight embargoes, terrorism, fires, floods, unusually severe weather, or
delays of subcontractors due to such eanses. The time for performance of all obligations under
the Agreement shall be extended for the period of the enforced delay, after a reasonable time for
resumption of activities, provided that the period so extended shall not exceed a total of ten (10)
years from Start Date, and further provided that the party claiming such delay notifies the other
party in writing, in accordance with the requirements of Section 17. Such notice will contain (i)
the nature of the delay (ii) actions taken or to be taken to cure such delay and (iii) the expected
timeframe, in days, in which the delay shall affect or extend the Project.
10. ASSIGNMENT. The City and the Developer each binds itself, its partners,
successors, assigns and legal representative to the other party to this Agreement and to the
partners, successors, assigns and legal representatives of such other party in response of all
covenants of this Agreement. Neither the City nor Developer shall assign, sublet or transfer its
interest in this Agreement without written notice to, and the written consent of the other, which
consent shall not be unreasonably withheld, delayed, or conditioned.
Notwithstanding anything herein to the contrary, the following assignments are hereby
agreed to:
a. Any affiliate of Developer, or entity in which the Developer or its members have
a controlling interest, provided Developer remains liable for all obligations
contained herein.
b. Nothing herein shall prevent the sale of Lots to a third party builder or
owner/occupant once the approved subdivision plat is recorded.
c. Nothing herein shall prevent the sale of Lots to a Builder or Owner for the
development of condominiums, in accordance with the Condominium Act under
Title 55 oftbe Code of Virginia.
d. Nothing herein shall prevent the assignment of Developer's rights to a
construction lender or bonding agent, subject to notice being given to the City
Representative.
11. THIRD PARTIES. The City shall not be obligated or liable hereunder to any
party other than the Developer or its agreed to assignees.
12. FINANCING. The Developer shall notify the City in advance of any deed of
trust financing it proposes to enter into with respect to the Property, and of any encumbrance or
lien that has been created by the Developer on or attached to the Property, whether by voluntary
act of the Developer or otherwise. For the purposes of such deed of trust financing as may be
made pursuant to this Agreement, the Property may, at the option of the Developer or successor
in interest, be divided into several parts or Lots, provided that such subdivision is not
inconsistent with the purposes of the Development Plan and this Agreement. The language in
this Subsection shall not operate to prevent a Builder or Owner from obtaining construction or
permanent financing against any Lot purchased from the Developer.
13. DEVELOPER'S RESPONSIBILITIES. The Developer shall, at its sole
expense, comply with the provisions of the laws of the Commonwealth of Virginia and all
federal and local statutes, ordinances, and regulations that are applicable to the performance of
this Agreement, and procure all necessary licenses and permits.
14. REPRESENTATIONS OF THE DEVELOPER. In order to induce City to
enter into this Agreement, the Developer represents and warrants to City as follows as of the date
of this Agreement:
a. The Developer is empowered to enter into this Agreement, to be bound hereby,
and to perform according to the terms hereof;
b. Any and all actions necessary to enable the Developer to enter into this
Agreement (including actions to be taken by members of the Developer) and to be
bound hereby, have been duly taken;
c. The Developer or persons executing or attesting the execution of this Agreement
on behalf of the Developer has or have been duly authorized and empowered to so
execute or attest;
d. There exists no litigation, actions, suits, investigations or proceedings pending
against the Developer, or to the Developer's actual knowledge threatened, which
if determined adversely, would materially and adversely affect the ability of the
Developer to carry out its obligations under this Agreement or the transactions
contemplated hereunder;
e. This Agreement is a valid and binding obligation of the Developer enforceable in
accordance with its respective terms, except as may be affected by applicable
bankruptcy or insolvency laws affecting creditors' rights generally; and
f. Neither the execution and delivery of this Agreement, nor the consummation of
the transactions herein contemplated, will conflict with or result in a breach of any
of the terms, conditions or provisions of the Developer's articles of organization
or operation agreement, or of any agreement or instrument to which the
Developer is now a party or otherwise bound or to which any of its properties or
other assets is subject, or of any order or decree of any court or governmental
instrumentality, or of any arbitration award, franchise or permit, or constitute a
default thereunder.
15. REPRESENTATIONS OF THE CITY. In order to induce Developer to enter
into this Agreement, the City represents and warrants to Developer as follows as of the date of
this Agreement:
a. The City is empowered to enter into this Agreement, to be bound hereby, and to
perform according to the terms hereof;
b. Any and all actions necessary to enable the City to enter into this Agreement,
including action by the City Council, and to be bound hereby, have been duly taken;
c. The City or persons executing or attesting the execution of this Agreement on
behalf of the City has or have been duly authorized and empowered to so execute or
attest;
d. There exists no litigation, actions, suits, investigations or proceedings pending
against the City, or to the City's actual knowledge threatened, which if determined
adversely, would materially and adversely affect the ability of the City to carry out its
obligations under this Agreement or the transactions contemplated hereunder;
e. This Agreement is a valid and binding obligation of the City enfomeable in
accordance with its respective terms, except as may be affected by applicable bankruptcy
or insolvency laws affecting creditors' rights generally; and
f. Neither the execution and delivery of this Agreement, nor the consummation of
the transactions herein contemplated, will conflict with or result in a breach of any of the
terms, conditions or provisions of the legislation creating the City or of any agreement or
instrument to which the City is now a party or otherwise bound or to which any of its
properties or other assets is subject, or of any order or decree of any court or
govemmental instrumentality, or of any arbitration award, franchise or permit, or
constitute a default thereunder.
16. CITY'S FAILURE TO CONVEY. If the City does not tender the conveyance
or possession of the Property in the manner and condition, and by Closing Date, and the failure is
not cured within 120 days at,er written demand by the Developer (the "Cure Period"), then this
Agreement shall, in Developer's sole discretion, be either (i) cancelled, or (ii) the Developer shall
be entitled to sue for specific performance.
If prior to or at the time of Closing of any Phase, a cloud, encumbrance, or other defect in
title is noted by the Developer which makes the title being conveyed to the Developer not
marketable, and such cloud, encumbrance, or defect can be eliminated by the City through the
power of condemnation, then the cloud, encumbrance, or defect shall be so eliminated by the
City at the City's own expense within the Cure Period, and the Developer need not accept title
prior to such elimination. In the event the cloud, encumbrance, or defect on the Property subject
to condemnation cannot be eliminated or cured within the Cure Period, then the Developer may
either extend the Cure Period an additional 120 days, or accept such title as the City may convey
or may reject the acceptance of such title, lfthe Developer rejects such title, then the Developer
may terminate this Agreement, and recover reasonable costs and expenses incurred.
17. NOTICE OF DEFAULT; OPPORTUNITY TO CURI~.
Whenever the City shall give any notice to the Developer and to any construction lender
or bonding agent of Developer of any breach or default by the Developer in its obligations or
covenants under this Agreement, the City shall at the same time deliver to each holder of record
of any security interest authorized by this Agreement a copy of the notice or demand. Each
holder shall, insofar as the rights of the City are concerned, have the right at its option to cure the
breach or default and to add the cost thereof to the Developer's debt and its security interest.
In the event of any default under this Agreement by either party the breaching party shall,
upon written notice from the other, proceed immediately to cure the default and shall cure the
default within 30 days after receipt of the notice. In the event ora default or a contingency that
cannot with due diligence be reasonably cured within 30 days the cure period shall be extended a
reasonable amount of time provided that the breaching party proceeds with all due diligence to
cure the breach. If after receiving written notice from the aggrieved party to proceed promptly
and with all due diligence to cure and to prosecute the curing of such default (subject to
unavoidable delays), the breaching party fails to take action, the aggrieved party may institute
such proceedings as may be necessary in its opinion to cure the default, including, but not limited
to, procexxlings to compel specific performance by the party in default of its obligations.
18. EQUAL EMPLOYMENT OPPORTUNITY.
(a) During the performance of this Agreement, the Developer agrees as follows:
1. The Developer will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age, disability, or any other
basis prohibited by state law relating to discrimination in employment, except where religion,
sex or national origin is a bona fide occupational qualification reasonably necessary to the
normal operation of the Developer. The Developer agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
2. The Developer, in all solicitations or advertisement for employees placed
by or on behalf of the Developer, will state that such Developer is an equal opportunity
employer.
3. Notices, advertisements and solicitations placed in accordance with
federal law, role or regulation shall be deemed sufficient for the purpose of meeting the
requirements of this Section.
(b) The Developer will include the provisions of the foregoing paragraphs 1, 2, and 3
in every subcontract or purchase order of over $10,000, so that provisions will be binding upon
each subcontractor or vendor.
19. ENTIRE AGREEMENT.
This Agreement and any exhibits incorporated by reference into this Agreement
constitute the entire agreement between the parties, and no condition or provisions, whether oral
or written, in any previous proposal or communication by either of the parties, or any prior
agreement or other understanding between them shall be of any effect, anything in any such
proposal, communication or agreement to the contrary notwithstanding.
20. AMENDMENTS. Any changes as may be mutually agreed upon by and
between the City and the Developer shall be agreed to by written amendment to this Agreement.
21. NOTICE. Any notice, bills, invoices, or reports required by this Agreement
shall be sufficient if sent in writing, via certified mail, return receipt requested, to the addressees
noted below:
CITY: City Manager
City of Roanoke
364 Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
DEVELOPER: Colonial Green, L. C.
P. 0. Box 10296
Blacksburg, Virginia 24062
Attn: Joyce L. Graham, Managing Member
(540) 320-5215 (office)
(540) 268-2222 (fax)
jlRraham~asit.net
With a copy to: Meade A. Sports, Esq.
SpottsFain, P.C.
P. O. Box 1555
Richmond, Virginia 23188-1555
(804) 788-1345 (office)
(804) 421-3273 (fax)
msootts(~ ,sDotts fain.corn
22. SEVERABILITY OF CLAUSES. It is agreed that the illegality or invalidity of
any term or provisions of this Agreement shall not affect the validity of the remainder of this
Agreement, and it shall remain in full force and effect as if such illegal or invalid term or
provision were not contained herein.
23. MULTIPLE COPIES. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original.
24. GOVERNING LAW. This Agreement and all questions of construction of the
provisions hereof and of the rights and liabilities of the parties shall be construed and determined
in accordance with the applicable laws of the Commonwealth of Virginia.
25. APPROVALS. Other than approvals mandated by City ordinance, if submitted
plans such as residential unit plans conform to the provisions of the Development Plan and
proposals made by the Developer, the City shall formally approve the plans, and no further filing
by the Developer or approval by the City shall be required. Such plans shall, in any event, be
deemed approved unless formal rejection thereof by the City, in full or in part, setting forth in
detail the reasons therefore, shall be made within 30 days after their submission to the City. If the
City rejects the plans in whole or in part as not being in conformity with the Development Plan,
the Developer shall submit new or corrected plans which are in conformity with the
Development Plan within 30 days after written notification to it of the rejection, and the
provisions of this Section relating to approval, rejection, and resubmission of corrected plans
shall continue to apply until approved by the City; provided that the Developer submits such
satisfactory plans no later than 150 days after the original submission. The approval referred to in
this Section shall be at the discretion of the City but which shall not be unreasonably withheld,
delayed, or conditioned.
26. BOND AND SURETY. Any bonds or surety required by the City under the
terms of this Agreement shall (i) be issued by an institution qualified to transact business in
Virginia, (ii) contain a termination notice of not less than thirty (30) days, (iii) shall name the
City as an additional beneficiary, and (iv) shall be subject to the reasonable approval of the City
27. DEFINITIONS.
General. For purposes of this Agreement, except as otherwise expressly provided or
unless the context otherwise requires:
a. The terms defined in this Article have the meanings assigned to them and include the
plural as well as the singular;
b. All accounting terms not otherwise defined herein have the meanings assigned to
them in accordance with generally accepted accounting principles as applied to
Developer; and
c. The words "herein", "hereof and "hereunder" and other words of similar import refer
to this Agreement as a whole and not to a particular Section.
Specific. Unless the context clearly indicates to the contrary, the terms listed below shall
be construed in accordance with the following definitions:
a. "Actual and Substantial Development"_within a respective Phase means the posting
of surety required to complete the public infrastructure therein, the commencement
of land disturbance activities thereon, and the securing of portions of the Property
with a deed of trust for the Developer's construction lender.
b. "Aexeement" means this Agreement For The Development Of Colonial Green.
c. "Builder" means any person or entity which acquires Lots for the purpose of
improving such Lots for resale to Owners or for lease to tenants.
d. "Certificate of Substantial Completion" means a certificate substantially similar to
AIA Document G704-2000.
e. "City" means the City of Roanoke, Virginia.
f. "City Representative" means the City Manager of the City or such person(s) as may
be authorized in writing by the City Manager to act for her with respect to any or all
matters pertaining to this Agreement.
g. Closing. The terms "Closing," "Closing Date," or "Close of Escrow" shall mean the
completion of the sale and purchase and conveyance of any Phase of the Property
contemplated by this Agreement as signified by the delivery of all documents
required to be recorded in the Office of the Clerk of the Circuit Court of City of
Roanoke, Commonwealth of Virginia, all in accordance with the terms of this
Agreement. The Closing Date for Phase I shall he simultaneous with the Start Date.
h. "Council" means the City Council of the City of Roanoke, Virginia.
i. "Comnrehensive Plan" means "Vision 2001-2020" of the City of Roanoke, Virginia,
adopted by Council on January 21,2003.
j. "Developer" means Colonial Green, L. C., a limited liability company organized
under the laws of the Commonwealth of Virginia.
k. "Development Plan" means the detailed drawing, blueprints and specifications used
by Developer and Builders for the construction of the Project, as approved through
the rezoning process.
I. "Effective Date" means when the City ratifies this Agreement.
m. "Final Completion" means (i) the receipt by the City of the Certificate of Substantial
Completion, (ii) the release of all surety and/or bonds by any lender of Developer,
and (iii) the reasonable acceptance by the City of all infrastructure, to include but not
limited to all applicable public infrastructure.
n. "Gateway" means all aspects and improvements comprising the entrance way to the
Pmjeet, as shown in Exhibit B,_and in detail as a portion of Phase I in Exhibit C.
o. "Lot" means (i) any plot of land designated for separate ownership or occupancy
shown on the Development Plan, or (ii) a unit in a condominium association or a unit
in a mai estate time-share.
p. "Owner" means the record holder of the fee simple title to any Lot, whether referring
to one person or entity or collectively to more than one person or entity that have
joint ownemhip of a Lot, including contract sellers; the term "Owner" shall exclude
those having an interest merely as security for the pert'ormance of an obligation.
q. "Pattern Book" means that certain assemblage of patterns for construction prepared
by Hill Studios, dated, Fe~rgarY 172005 an9~ attach~l hereto 9s Exh bit E. Th~.
City Representative shall have the authority to approve any revisions deemed
substantial and material by the parties.
r. "Phase" refers to the real property development of any or all of Phase I, Phase II, or
Phase Ill, as they may appear in the Phasing Plan.
s. "Phasinq Plan" means that depiction of Project development Revised,
February 17, 2005, attached hereto as Exhibit C.
t. "Proiect Architect" means the architect hired by Developer to prepare the plans and
specifications for the Project, Hill Studio, or other architects and/or engineers as the
Developer may find necessary.
u. "RPUD" means Residential Planned Unit Development district of the City's zoning
ordinance.
v. "Start Date"_means 30 days ai~er the Zoning Approval Date of the planned unit
development, when the comprehensive development plan approval for that Phase of
the Proje~ is unconditionally issued, and the issuance of such soil disturbance and/ur
building permit is final and non-appealable, whichever last occurs.
w. "Zonine Aooroval Date" means when the City has applied for and secured all zoning
required for the Property, at the sole expense of the City and in the name of the city,
which the City estimates to occur no later than one, hundred twenty (120) days from
the Effective Date. In the event ora delay in zoning beyond 120 days, the Zoning
Approval Date shall be extended as necessary up to an additional 120 days. Beyond
such extension, either party shall have the option of terminating this Agreement with
30 days written notice to the other party.
28. TERMINATION OF EXISTING LEASE. At Closing, the City shall cause to
be executed, by any and all tenants of the Property, a standard form estoppel agreement
confirming that any leases affecting the Property are in full for and effect, and that no breaches
exist on the part of either landlord or tenant. At Closing, Developer shall assume any and all
subsequent liabilities in regard to such leases. Regardless of any language to the contrary
contained in this Agreement, if at Closing any tenants are in legal possession of all or portions of
the Property, any time frames for compliance with or conformance by the Developer in regard to
the terms of this Agreement shall be extended for that period of time from Closing until the
Developer gains full and complete control of any outstanding leasehold interest in the Property.
As of the Effective Date, (i) there are no tenancies affecting the Property that cannot be
terminated on or before August 31, 2005, and (ii) the City agrees not to enter into any
additional new leases or extensions of existing leases affecting the Property.
29. GRADING EASEMENT AND ACCESS. At Closing, the City shall grant to
Developer an access and grading easement (the "Easement") for the purposes of (i) accessing
all portions of the Property for site, engineering and design purposes, and (ii) borrowing,
moving, accessing and/or stockpiling earth and stone for use solely for the Project. The
Easement shall be used in such a manner as to cause as little disturbance to any residential or
commercial neighbors or existing tenant(s) of the Property, and under no circumstances shall
(a) any earth or fill material be removed from the Property without the written consent of the
City Representative and (b) the leasehold possession of any existing tenant of the City
occupying the Property be disturbed. The Developer shall make no use of the Easement until
such time as (1) the bond or surety requirements referenced in Section 26 herein have been
met, and (2) the Developer has placed into effect a comprehensive general public liability
insurance against claims for bodily injury, death, or property damage occurring on, in, or about
the Property and on or about the adjoining streets and sidewalks, which insurance will provide
minimum protection in single limit of not less than $1,000,000.00 for bodily injury or death in
any one occurrence, and not less than $1,000,000.00 far property damage, and which policy
shall name the City as an "additional insured".
[SIGNATURES TO FOLLOW]
IN WITNESS WHEREOF, the City and the Developer have a~xed their signatures as
of the date first written above
ATTEST:
Mary F. Parker, City Clerk
CITY OF ROANOKE
By
Darlene L. Burcham, City Manager
APPROVED AS TO FORM:
COLONIAL GREEN, L.C.
By
(Title)
City Attorney
APPROVED AS TO EXECUTION:
City Attorney
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #5-24-95-133
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37083-060605 amending §21-25, Willful
damage or defacement of public or private facilities, Article 1, In General, Chapter
21, Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, by the amendment of §21-25 in order to conform said section to
§15.2-:[812.2 of the State Code, by imposing a mandatory minimum fine for certain
types of graffiti, and reducing certain time requirements for notices; effective July
2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPOND~NCE~agenda correspondence O5~Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
Darlene L. Burcham
June 9, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The HonorableJacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
W. Dan Webb, Acting Director, Neighborhood and Housing Services
K:V~:GENDA CORRESPONDENCE~agenda correspondence 05Llun 05~jun 605Uun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June, 2005.
No. 37083-060605.
AN ORDINANCE amending §21-25, Willful damage or defacement of public or private
facilities, ArtiCle 1, In General, Chapter 21, Offenses - Miscellaneous, of th& Code of the. City
of R0anoke (1979), as amended, by the amendment of §21-25 in order to conform it to §15.2-
1812.2 of the State Code, by imposing a mandatory minimum fmc for certain types of graffiti,
and reducing certain time requirements for notices; providing for an effective date; and
dispensing with the second reading by title paragraph of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. .Section 21-25, Willful damage or defacement of public or private facilities,
Article I, In General, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke
(1979), as amended, is hereby amended in order to conform provisions in the City Code to
§15.2-1812.2 of the State Code, by imposing a mandatory minimum fine for certain types of
graffiti, and reducing certain time requirements for notices; and shall read and provide as
follows:
§21-25. Willful damage to or defacement of public or private facilities.
(a) Graffiti defined. Graffiti means the unauthorized application of any
writing, painting, drawing, etching, scratching or marking of an inscription, work,
figure or design of any type on any public buildings, facilities and personal
property or any private buildings, facilities and personal property.
(b) Violation and penalty, It shall be unlawful and a Class 1
misdemeanor for any person to willfully and maliciously damage or deface, by
application of graffiti or otherwise, any public buildings, facilities and personal
property or any private buildings, fatalities and personal property ........... ~ .v
~ -": ..... Xy :: ........ The punishment for any such violation in
which the defacement is (i) more than 20feet off the ground, (ii) on a railroad or
highway overpass, or (iii) committed for the benefit of, at the direction of, or in
K:~aMEAS URES~o-am21-25graffitiordinance. 1 .dcc
association with any criminal street gang, as that term is defined by ~18.2-46.1,
Code of Virginia, shall include a mandatory minirnum fine of $500.00.
(c) Community service.
(1) Upon a finding of guilt in any case tried before the court
without a jury, if the violation of this section constitutes a first offense which
results in property damage or loss, the court, without entering a judgment of guitt,
upon motion of the defendant, may defer further proceedings and place the
defendant on probation pending completion of a plan of community se/vice work.
If the defendant fails or refuses to complete the community service as ordered by
the court, the court may make final disposition of the case and proceed as
otherwise provided. If the community service work is completed as the court
prescribes, the court may discharge the defendant and dismiss the proceedings
against him. Discharge and dismissal under this section shall be without
adjudication of guilt and is a conviction only for the purposes of applying this
section in subsequent proceedings. ~
(2) Any community service ordered or directed for a violation of
subsection Co) shall, to the extent feasible, include the repair, restoration or
replacement of any damage or defacement to property within the city and may
include clean-up, beautification, landscaping or other appropriate community
service within the city. A designee of the city manager shall supervise the
performance of any community service work required and shall report thereon to
the court imposing such requirement. At or before the time of sentencing, the
court shall receive and consider any plan for making restitution or performing
community service submitted by the defendant. The court shall also receive and
consider the recommendations of the supervisor of community service in the city
concerning the plan.
(3) Notwithstanding any other provision of law, no person
convicted of a violation of this section shall be placed on probation or have his
sentence suspended unless such person shall make at least partial restitution for
such property damage or is compelled to perform community services, or both, as
is more particularly set forth in Code of Virginia § 19.2-305.1.
(d) Authority of city to remove or repair.
(1) The city manager is authorized to undertake or contract for
the removal or repair of the defacement, including but not limited to defacement
by application of graffiti, of any public building, wall, fence or other structure or
any private building, wall, fence or other structure where such defacement is
visible from any public right-of-way.
(2) Prior to such removal, the city manager shall ....... * '~'n' ,~.~
tc
K:',MEAS URES~o-am21-25graffitiordinancc. 1 .dec
2005.
rc~r2rc~ ~"vj '~..~ ~..j~:*'"~ ..... .~.~....' ...... v.....r,,~ ~.~.~ ...... give notice to the owner and lessee, if
any, of anyprivate building or facility that has been defaced that, within fifteen
(15) days of receipt of such notice, if the owner or lessee does not clean or cover
the defacement or object to the removal of the defacements, the city many clean or
cover the defacement.
(3) All such removal or repair, unless undertaken by the
property owner, shall be at the expense of the city; provided however, that the
removal or repair work may be undertaken by volunteers or individuals required
to perform community service by order of any court, under appropriate city
supervision.
The provisions of this ordinance shall be in full force and effect on July 1,
of this ordinance is hereby dispensed with.
Pursuant to § 12 of the City Charter, the second reading by title paragraph
ATTEST:
City Clerk.
K:~M EASURES~-am21-25gnfffi tiordinance. 1 .doc
WILLIAM M. HACKWORTH
CITY A~FORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICH>AL BUILD1NG
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853q221
EMAIL: cit yatty (~ci.roanoke.va.u s
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATI'OR NEY S
June 6, 2005
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Graffiti Ordinance
Dear Mayor Harris and Members of Council:
During the last Session, the General Assembly amended (effective July 1, 2005), §15.2-
1812.2, Code of Virginia, which is the enabling legislation for §21-25 of the City Code,
pertaining to willful damage to or defacement of public or private facilities (our grafitti
ordinance). The amendments to the State Code eliminate the previous requirement that damage
to private property be less than $1,000 for the ordinance to apply, and imposes a mandatory
minimum fine of $500 for certain types of graffiti. It also simplifies and reduces the time
requirements for giving notice to private property owners before the City can undertake cleaning
or covering graffiti.
An ordinance amending §21-25 of the City Code to conform with §15.2-1812.2 is
attached for your consideration. Please let me know if you have any questions about this matter.
With kindest personal regards, I am
Sincerely yours,
WMH:f
Attachment
cc: Darlene L. Burcham, City Manager
William M. Hackworth
City Attorney
Dan Webb, Acting Director of Housing and Neighborhood
Services/Codes Compliance Coordinator
A. L. Gaskins, Chief of Police
K:\COUNC IL\l-hmgraffitiamendment. 1 .doc
CITY... OF RO_.ANOKE
Off~ce of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
June 9, 2005
File #24
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37084-060605 readopting and reenacting the
Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Jun 05~un 6 05~Jun 6 2005 correspondence.doc
Darlene L. Burcham
June 9, 2005
Page 2
pc: The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit 'of
Virginia
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Fergu$on, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Ronald S. AIbright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
The Honorable Donald S. Caldwell, Commonwealth's Attorney
William M. Hackworth, City Attorney
Rolanda B. Russell, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
K:~AGENDA CORRESPONDENCE~agenda correspondence 05't Jun 05~jun 6 05',Jun 6 2005 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37084-060605.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as
amended; and dispensing with the second reading by title of this ordinan6e.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted
and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke
(1979) (hereinafter sometimes referred to as the "Cit~ Code");
WHEREAS, such Code, as amended, contains certain provisions which incorporate by
reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the
Acts of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those provisions of the City Code
which adopt by reference State Code provisions shall be fully consistent with enactments of
the most recent Session of the General Assembly;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in
the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive,'is hereby readopted
and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be
known as the Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by reference in
the City Code, Council recognizes any amendments made to such sections or provisions of the State
Code by the most recent Session of the General Assembly and hereby expresses the intent and
ordains that such amendments to sections or provisions of the State Code incorporated by reference
in the City Code shall be included in the City Code verbatim as enacted by the. most recent Session
of the General Assembly.
3. Any reference in the City Code to any section, article or chapter from former Titles
of the State Code shall be deemed and construed to apply to the successor section, article or
chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for
certain Repealed and Revised Titles published in Volume 10.
4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
K: \MEASURES\o-reco062005 .doc
WILLIAM M. HACKWORTH
CI']W ATFORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 - 1595
TELEPHONE: 540-853-2431
FAX: 54~853 1221
EMAIL: cit yat ty @ci.roanoke.va.us
June 6, 2005
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
A SS ISTANT C[TY A~fORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mayor Harris and Council Members:
Since 1982, City Council has reenacted and recodified the City Code on an annual
basis in order to properly incorporate in the Code amendments made by the General
Assembly at the previous Session to State statutes that are incorporated by reference in the
City Code. This procedure ensures that the ordinances codified in our Code incorporate the
most recent amendments to State law.
Incorporation by reference is frequently utilized in local codes to preclude having to
set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures
that local ordinances are always consistent with the State law as is generally required.
The procedure whereby a local governing body incorporates State statutes by
reference after action of the General Assembly has been approved by the Attorney General.
See Report of the Attorney General (1981 - 1982) at 272. I recommend that Council adopt the
attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the
attached ordinance is not adopted, City Code sections incorporating provisions of the State
Code amended at the last Session of the General Assembly may not be deemed to include the
recent amendments and may be impermissibly inconsistent which could result in the
dismissal of criminal prosecutions under these City Code sections.
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
Attachment
The Honorable Mayor and Members
of City Council
June 6, 2005
Page 2
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda Russell, Assistant City Manager for Community Development
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. "Joe" Gaskins, Chief of Police
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
June 9,2005
File #178-200-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37085-060605 authorizing the City Manager
to execute an amendment to the Consolidated Plan for FY 2000-2005, providing for
the redesignation of $700,000.00 in Community Development Block Grant and
HOME Investment Partnerships funds, and $200,000.00 of Community Development
Block Grant funds for other undesignated housing activities, upon certain terms and
conditions, and repealing Resolution No. 37032-050205, as more fully set forth in a
letter from the City Manager dated May 2, 2005 and a letter from the City Attorney
dated June 6, 2005 to the Council.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 6, 2005, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pC:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
K:~AGENDA CORRESPONDENCE~agenda correspondence 05L Jun 05~jun 6 05~Jun 6 2005 correspondence.doc
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 2005.
No. 37085-060605.
A RESOLUTION authorizing the appropriate City officials to execute an amendment to the
Consolidated Plan for FY 2000-2005, providing for the redesignation of c.ertain Community
Development Block Grant and HOME Investment Partnerships funds, upon certain terms and
conditions; and repealing Resolution No. 37032-050205, adopted on May 2, 2005.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are h~reby authorized, for and on behalf of the
City, to execute and attest, respectively, an amendment to the Consolidated Plan for FY 2000-2005,
providing for the redesignation of $700,000 of Community Development Block Grant and HOME
Investment Partnership funds to the Roanoke Redevelopment and Housing Authority, and $200,000
of Community Development Block Grant funds for other undesignated housing activities, and any
additional necessary documents related to such an amendment, such documents to be approved as to
form by the City Attorney, as is more particularly set forth in the City Manager's letter dated May 2,
2005, to this Council, and the City Attorney's letter of June 6, 2005, to Council.
2. BE IT FURTHER RESOLVED that Resolution No. 37032-050205, adopted May 2,
2005, be and it is hereby REPEALED.
A~:city~lerk.
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OlqqCE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853 2431
FAX: 540-853-1221
EMAIL: cityatty@ci roanoke va.us
June 6, 2005
TIMOTHYR. SPENCER
STEVENJ. TALEVI
GARYE. TEGENKAMp
DAVID L. COLLINS
HEATHEREFERGUSON
ASSISTANT CI~ A~ORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Amendment to 2000-2005 Consolidated Plan
Dear Mayor Harris and Members of Council:
On May 2, 2005, City Council approved certain amendments to the 2000-2005
Consolidated Plan. Unfortunately, the resolution that was adopted did not fully conform with the
City Manager's recommendations. Specifically, the City Manager asked City Conncil to
redesignate $700,000 in Community Development Block Grant ("CDBG") and HOME
Investment Partnership funds to the Roanoke Redevelopment and Housing Authority, and
$200,000 of CDBG funds for other designated housing activities in the 2005-2006 period.
However, as adopted, Resolution No. 37032-050205, among other things, redesignated the entire
$900,000 to the Housing Authority.
In order to follow the recommendations of the City Manager in her letter dated May 2,
2005, to City Council, a copy of which is attached for your convenience, I have prepared a new
resolution which repeals Resolution No. 37032-050205, and implements the City Manager's
recommendations of May 2. It is attached for your consideration.
With kindest personal regards, I am
WMH:f
Attachment
CCi
Sincerely yours,
William M. Hackworth
City Attorney
Darlene M. Burcham, City Manager
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management and Budget
Frank E. Baratta, Budget Team Leader
K:\COUNC IL\l-hmconsolidatedplancorrectamend.2.doc
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 8532333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
May 2, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
SubJect: Amendment of the 2000-2005
Consolidated Plan
Background:
In order to receive Community Development Block Grant (CDBG), HOME investment
Partnerships (HOME) and Emergency Shelter Grant (ESG) funding, the City of
Roanoke must submit a five-year Consolidated Plan and Annual Updates to the U.S.
Department of Housing and Urban Development (HUD). Substantial amendments
to the plan must undergo a 30-day public review and be approved by City Council.
Under the current Plan, $700,000 in CDBG and HOME funds are designated for the
Northwest Neighborhood Environmental Organization (NNEO) "Fifth Street Gateway
ProJect" and $200,000 for "independent Housing for Special Needs." NNEO has
requested that the City's multi-year $2.35 million commitment, which includes the
$700,000, be redesignated for the Roanoke Redevelopment and Housing Authority
(RRHA), which will manage the project. This action entails a substantial amendment
to the plan. Authorization of a contract with the RRHA to implement this
redesignated use will come before City Council through a separate report.
The $200,000 for special needs housing was established in the 2003-2004 Annual
Update to the present plan to assist with the development of a group home facility.
A specific project to implement these funds has not been identified through two
consecutive budget cycles and its continued undesignated status adversely affects
expenditure timeliness compliance. Redesignating these funds for other uses also
constitutes a substantial amendment.
The Honorable Mayor and Members of Council
May 2, 2005
Page 2
Considerations:
With respect to the NNEO funding, there is mutual agreement among NNEO, the
RRHA and the City regarding the need to redesignate the funds. Moreover, the City
has supported the RRHA's application for tax credits to assist the financing of the
project, which is now to be known as "Park Street Square."
Regarding the special needs housing funding, while the redesignation will assist in
managing compliance, these funds will be used for housing activities in the 2005-
2006 period, including those serving special needs. The City remains committed
to its support of such housing. Included in the new plan are objectives to assist
approximately 115 units of special needs housing, with as much as $1.3 million in
CDBG and HOME funds to be devoted to such purposes over the coming five years.
Group home facilities or other approaches can be considered.
The required 30-day public review period for these amendments was advertised
April 2, 2005, with comments due by the close of business May 2, 2005. Notice of
the amendments was also provided to the members of the Roanoke Neighborhood
Advocates. No objections to the intended amendments have been received to date.
Recommended Actions:
1. Approve the amendments to the Consolidated Plan detailed in the attachment to
this report, such amendments to take effect upon, and provided that no
compelling objections have been received by, the conclusion of the public
review period.
2. Transfer $700,000 in CDBG and HOME funds from NNEO Fifth Street Gateway
accounts to accounts for the RRHA Park Street Square Project as follows.
$200,000 from NNEO 035-G04-0420-5309 to RRHA 035-G04-0420-5428
$250,000 from NNEO 035-G05-0537-5309 to RRHA 035-G05-0520-5428
$241,388 from NNEO 035-090-5312-5309 to RRHA 035-090-5312-5428
$8,612 from NNEO 035-090-5325-5309 to RRHA 035-090-5325-5428
Respectfully submitted,
Darlene L. ~'u)cham
City Manag'~
The Honorable Mayor and Members of Council
May 2, 2005
Page 3
DLB:feb
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management & Budget
Frank E. Baratta, Budget Team Leader
CM05-00049
2000-2005 Consolidated Plan
Plan Amendments
May 2, 2005
1. NNEO "Filth Street Gateway Project"
This amendment provides that the "Fifth Street Gateway" project, which was to have been undertaken by the
Northwest Neighborhood Environmental Organization, is now to be tmdertaken by the Roanoke Redevelopment
and Housing Authority under the name "Park Street Square" project. The project continues to provide for
low-income multi-unit rental and other housing at the same Gilmer neighborhood site. Of $700,000 in federal
CDBG and HOME fimds currently allocated by the City to the project, $125,000 in CDBG funds is to be made
available for predevelopment costs, with additional releases pending the Authority's securing of other necessary
project £mancing.
2. "Independent Housing for Special Needs"
This amendment would cancel the set-aside of $200,000 in CDBG funds for the purpose of developing one or
more group homes under the heading of "Independent Housing for Special Needs." The funds have remained
uncommitted for two budget cycles and will be reallocated to support other housing activities to be conducted
in the 2005-2006 period, including those which may assist special needs populations.
JESSE A. HALL
Director of Finance
email: jesse_hnll~ci.ronnoke.vn.us
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanok¢.va.us
June 6,2005
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff Council Member
Dear Mayor Harris and Members of City Council:
Subject: April Financial Report
The following narrative provides commentary on the significant trends and budget variances of the first
ten months of fiscal year 2005.
Revenues
Revenues through April FY05 increased 7.08% compared to FY04. The overall growth in FY05 is led by
strong performance of the real estate tax and growth in Social Services reimbursements which
corresponds with increased expenditures. A portion of the FYO5 growth results from changes in
accounting for charges to the Schools which are further described in the following narrative. Categories
with significant variances from the prior year are discussed as follows.
General Property Taxes increased 9.08% in fiscal year 2005 mainly due to an increase in collections of
current year real estate tax. The revenue increase of approximately 8.5% is consistent with growth in
assessments and new construction which is in excess of the expected level. The real estate tax will
exceed the revenue estimate for the year. Delinquent real estate revenues have also grown due to
continued collection efforts. The personal property tax was due May 31", and assessments by the
Commissioner of the Revenue indicate growth in this revenue for FY05. Revenue from penalties and
interest have also risen in FY05.
Other Local Taxes have risen 2.71% in fiscal year 2005 through April. Revenues from the Business,
Professional and Occupational License (BPOL) tax increased approximately 3% compared to FY04 and
will exceed the revenue estimate. The sales tax is up .4% compared to the prior year when both years
are adjusted to exclude non-recurring collections of prior period sales taxes. Sales tax performance has
stabilized following a growth year in FY04. The tax will exceed the revenue estimate, positively
impacted by the one-time collections we have received in the current year. The cellular phone utility tax
has increased in the current year, in part due to collections of prior year unpaid amounts of $68,000.
Conversely, the telephone utility tax has declined along with decreased consumer use of land lines
which has taken place as the cellular industry has continued to expand. The local share of the
recordation tax has grown due to an increase in the tax rate which became effective September 1, 2004.
The E-911 tax also grew as a result of an increase in its rate from $1.45 to $2.00 which became
effective November ~, 2003. The prepared food and beverage tax has increased 3.7% since FY04, while
the transient room tax has remained stable.
Honorable Mayor and Members of Council
June 6, 2005
Page 2
Permits, Fees and Licenses increased 19.68% since FY04 as a result of an increase in building inspection
fees and excavation permits. Building inspection fees increased as a result of several large building
permits including those for the Patrick Henry High School and Water Pollution Control Plant projects.
Excavation permit fees increased in FY05, as these fees are being charged to the Water Authority
whereas they were not charged when Water and Sewer Funds were components of the City.
Revenue from the Use of Money and Property declined 8.61% due to a reduction in interest earnings.
Cash balances in the General Fund have been lower in the current year than in FY04.
Grants-in-Aid Commonwealth increased 8.81% due to increased revenues for social services and other
state-funded programs. In FY05, CSA (Comprehensive Services Act) revenues have increased, correlating
with expenditure increases related to the program. Revenues to fund foster care, day care and
administrative costs of Social Services have also increased based upon expenditures of the programs.
Funding of our Constitutional offices increased 4% in the current year as compared to last year. E911
Wireless revenues have increased to fund additional staff positions. Several revenue amounts have
varied from FY04 based on changes in the amounts allocated by the State. Street maintenance funding
has increased 3% and H8599 revenues are up approximately 9%. Conversely, the ABC and Wine taxes
declined. Jail Per Diems have risen compared to FY04 when the third and fourth quarter payments
from the State were reduced.
Grants-in-Aid Federal decreased significantly compared to FY04 when reimbursements were received
from FEMA related to flooding in February 2003.
Miscellaneous Revenue increased 53.48% in the current year due to an increase in donations, flood
insurance proceeds, and other nonrecurring revenues. The payment in lieu of taxes from the Housing
Authority was received earlier in FY05 than FY04.
Internal Services increased 31.53% due to a change in accounting between FY04 and FY05 for School
Comprehensive Services Act (CSA) and School Resource Officer billings. In prior years, the school share
of CSA costs were deducted from the transfer to schools. The School Resource Officers were previously
direct expenses of the schools. The resource officers are now accounted for in the City's Police
Department and are billed by the General Fund to the Schools. Offsetting these increases are decreased
internal charges in FY05 which resulted from the formation of the Western Virginia Water Authority.
Expenditures
The FY05 expenditure budget includes funding of nearly $1.8 million to cover contracts and purchase
orders made during FY04 but not paid by the end of that year. City Council approved re-appropriation
of this funding when adopting the General Fund budget in May.
General Fund expenditures increased 1.92%. This relatively small increase is affected by the fact that
there has been one fewer payroll on a year to date basis in fiscal year 2005 as compared to fiscal year
2004. All departments are also affected by the fact that City employees received an average pay raise
of 3.0% on July 1,2004. Other than these items which affect most categories of expenditures, variances
between FY04 and FY05 are addressed as follows.
Health and Welfare expenditures increased 8.28% despite the reduction in payroll costs on a year to
date basis because CSA (Comprehensive Services Act) expenditures have risen. The CSA program has
been a continually rising cost of the City due to the increasing number of children being served and
some of the costly facilities at which services are provided. Other Social Services expenditures also
increased from FY04 to FY05, mainly as a result of increased expenditures for foster care, special needs
Honorable Mayor and Members of Council
June 6, 2005
Page 3
adoption and daycare services. These expenditure increases impact the revenue growth in the Grants-
in-Aid Commonwealth category as previously described.
The Transfer to Debt Service Fund has increased 7.87% in the current year primarily due to the lease
payment on the human services building which began in January 2004.
The Transfer to School Fund increased 8.07% based on the formula for sharing of local taxes with the
Schools. This transfer also increased due to the aforementioned change in accounting from FY04 to
FY05 related to School CSA costs.
The Transfer to School Capital Projects Fund in FY04 resulted from an appropriation of fund balance
relative to CMERP for school construction and renovation costs. There has been no similar transfer in
FY0$.
Nondepartmental expenditures decreased 23.77% due to a net decline in transfers to other funds of the
City. Transfers vary from year to year based on transactions between the General Fund and other funds
of the City. In FY04, a one-time transfer of approximately $2.8 million was made from the General Fund
to the Parking Fund for the retirement of the lease of the Century Station parking garage. Conversely,
transfers to the Capital Projects and Department of Technology Funds increased in FY05 as a result of
increased funding of capital projects.
Sincerely,
Jesse A. Hall
Director of Finance
JAH:ca
Attachments
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue ~om Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Internal Services Total
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
July 1 -April 30 July I -April 30 Percentage Revenue Estimate
2003-2004 2004-2008 of Cbentle Estimates Received
$ 69,971,774 $ 76,322,230 9.08 % $ 87,491,000' 87.23%
46,616,804 47,881,898 2.71% 62,631,000 76~45%
859,871 1,029,103 19.68 % 1,112,000 92.55%
1,214,616 1,205,215 -0.77 % 1,321,000 91.24%
509,689 465,782 -8.61% 735,000 63.37%
40,783,034 44,377,324 8.81% 47,990,014 92.47%
130,731 19,385 -85.17 % 34,000 57.01%
7,262,685 7,364,103 1.40 % 8,115,000 90.75%
347,217 532,920 53.48 % 467,284 114.05%
1~542,740 2~029~101 31.53 % 2,730~000 74.33%
$ 169~2391161 $ 181~2271061 7.08 % $ 212~6261298 85.23~
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
July I -April 30
Expenditures 2003-2004
General Government $ 9,678,969
Judicial Administration 5,080,854
Public Safety 41,979,166
Public Works 18,822,911
Health and Welfare 23,724,985
Parks, Recreation and
Cultural 7,151,396
Community Development 5,008,415
Transfer to Debt Service
Fund 14,513,017
Transfer to School Fund 40,741,205
Transfer to School Capital
Projects Fund 1,025,630
Nondepartmental 8,910~662
Total ~ 176r637~210
Yearto Data forthe Period
Current Fiacal Year
Percent of
July I - April 30 Percentage Unencumbered Revised Budget
2004-2005 of Change Balance Appropriations Oblillated
9,106,676 -5.91% $ 2,665,953 $ 11,772,629 77.35%
5,212,677 2.59 % 1,730,967 6,943,644 75.07%
43,071,202 2.60 % 9,401,182 52,472,384 82.08%
18,903,697 0.43 % 3,817,127 22,720,824 83.20%
25,689,420 8.28 % 3,896,468 29,585,888 86.83%
6,833,964 4.44 % 1,879,869 8,713,833 78.43%
4,734,789 -5.46 % 1,034,981 5,769,770 82.06%
15,655,376 7.87 % (144,706) 15,510,670 100.93%
44,027,958 8.07 % 8,648,321 52,676,279 83.58%
-100.00 % 0.00%
6~792~840 -23.77 % 3~687~254 10~480~094 64.82%
180r028~599 1.92 % $ 36~6171416 $ 216r646r015 83.10%
CITY OF ROANOKE, VIRGINIA
CiViC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2005
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Flood Damage Reimbursements
Virginia Municipal League
Arena Ventures Contractual Penalties
Transfer from General Fund
Transfer from General Fund - Victory Stadium
Transfer from Capital Projects Fund
Transfer to Debt Service Fund
Gain on Disposal of Fixed Asset
Interest and Fiscal Charges
Miscellaneous
Total Nonoperating Revenues
Net Income (Loss)
2
FY 2005
$ 573,839
170,549
132,626
415,478
16,351
80,122
282,430
86,710
61,758
769,714
22,044
2,611,621
1,617,033
1,756,519
387,493
3,761,045
(1,149,424)
33,662
177,239
122,970
567,483
102,277
(66,219)
(8O,245)
6,550
863,717
$ (285,707)
FY 2004
$ 723,387
213,362
92,353
441,553
7,520
87,351
401,980
92,852
81,203
1,022,853
9,375
3,173,789
1,669,244
1,872,983
439,478
3,981,705
(807,916)
12,367
23,453
11,865
117,506
477,565
113,728
260,000
(62,194)
45,000
317
999,607
$ 191,691
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE TEN MONTHS ENDING APRIL 30, 2005
Operating Revenues
Century Station Garage
Williamson Road Garage
Gainsboro Surface
Norfolk Ave Surface
Market Square Garage
Church Ave Garage
Tower Garage
Williamson Road Surface Lot
Gainsboro Garage
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund (see note)
Transfer from Department of Technology Fund
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income
FY 2005
$ 309,337
451,475
44,995
52,249
185,005
520,481
362,789
70,962
86,831
135,231
2,219,355
911,661
477,147
1,388,808
830,547
30,885
(268,917)
(238,032)
$ 592,515
FY 2004
$ 352,873
456,621
37,181
51,667
197,219
491,369
374,653
68,899
78,473
123,191
2,232,146
901,700
461,909
1,363,609
868,537
15,196
2,845,800
78,000
(303,657)
2,635,339
$ 3,503,876
Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease.
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30, 2005
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2005,
FUND
GENERAL
WATER
WATER POLLUTION CONTROL
CiViC FACILITIES
PARKING
CAPITAL PROJECTS
MARKET BUILDING OPERATIONS
CONFERENCE CENTER
DEBT SERVICE
DEPT OF TECHNOLOGY
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERVICE
FDETC
GRANT
BALANCE AT BALANCE AT BALANCE AT
MAR 31~ 2005 RECEIPTS DISBURSEMENTS APR 30, 2005 APR 301 2004
($6,637,038.44) $23,566,488.59 $15,104,292.58 $1,825,157.57 ($372,731.42)
420.00 0.00 0.00 420.00 5,271,488.79
1,738.22 0.00 0.00 1,738.22 27,284,077.01
7,969,614.03 321,023.47 377,911.79 7,912,725.71 1,584,626.44
3,365,735.74 237,922.76 80,172.31 3,523,486.19 1,086,600.23
58,563,529.76 310,444.16 1,549,807.73 57,324,166.19 47,509,705.13
(89,181.62) 26,969.05 58,834.84 (121,047.41 ) 148,867.93
4,031,808.30 53,650.51 6,369.38 4,079,089.43 3,789,165.03
14,813,383.38 2,088,386.73 44,848.18 16,856,921.93 14,373,999.25
3,301,870.48 289,283.78 408,336.26 3,182,818.00 3,930,345.74
251,665.27 684,645.28 150,007.85 786,302.70 883,177.97
(13,022,978.62) 13,897,210.80 13,595,214.42 (12,720,982.24) (12,831,935.07}
11,718,021.83 840,607.98 1,061,747.70 11,496,882.11 12,082,533.60
628,278.26 1,700,274.63 1,711,623.79 616,929.10 997,422.69
1,830,096.82 7,422,876.01 8,060,032.72 1,192,940.11 6,084,863.46
20,205,108.64 5,394.18 2,697,754.71 17,512,748.11 6,316,674.67
181,383.69 398,267.13 457,080.02 122,570.80 140,612.99
0.00 0.00 0.00 0.00 (18,734.42)
791,897.44 463,243.13 517,272.81 737,867.76 1,562,609.03
TOTAL $107,905,353.18 $52,306,688.19 $45,881,307.09 $114,330,734.28 $119,823,369.05
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED APRIL 30, 2005.
THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$359,787.42
1,234,218.96
3,600,000.00
6,188,399.44
2,970,524.09
10,630,048.39
4,000,000.00
28,747,032.78
23,671,601.50
32,929,121.70
$114,330,734,28
MAY 18, 2005
E~/ELYN V~ POWERS, TREASURER
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TEN MONTHS ENDED APRIL 30, 2005
Additions:
FY 2005
FY 2004
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
$ 5,224,163
12,650,469
2,532,509
15,182,978
305,825
14,877,153
$ 20,101,316
$ 4,193,192
27,034,558
2,050,749
29,085,307
340,397
28,744,910
$ 32,938,102
Deductions.
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
$ 16,827,292
302,932
17,130,224
2,971,092
$ 15,071,573
276,919
15,348,492
17,589,610
Fund Balance July 1
Fund Balance April 30
306,925,352
$309,896,~.~?.
283,983,057
$301,672,667
5
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
APRIL 30, 2005
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2005
$ 616,929
310,989,903
1,431
6,531
$ 311,614,794
FY 2004
$ 997,417
302,142,014
1,431
6,150
$ 303,147,012
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,718,350
1,718,350
306,925,352
2,971,092
309,896,444
$ 311,614,794
$ 1,546,301
28,044
1,574,345
283,983,057
17,589,610
301,572,667
$ 303,147,012
6