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Home My WebLink AboutCouncil Actions 07-05-05McDaniel 37! 09-070505 ROANOKE CITY COUNCIL REGULAR SESSION JULY 5, 2005 9:00 A.M. ROOM 159 AGENDA Call to Order--Roll Call. All Council Members were present. A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. Approved (7-0) File #110-132 A communication from Council Member Alfred T. Dowe, Jr., Chair, City Council's Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the annual performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1 950), as amended. Approved (7-0) File #110-132 Acommunication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. Approved (7-0) File #132 Items listed on the 2:00 p.m. Council docket requiring discussion/clarification; and additions/deletions to the 2:00 p.m. docket. (5 minutes) Topics for discussion by the Mayor and Members of Council. (15 minutes) · Council Committee Assignment Reports. Briefings: · Building Code Update 15 minutes · Neighborhood Portal for GIS 10 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 12:00 P.M., IN ROOM 159, FOR A JOINT MEETING OF COUNCIL AND THE CITY PLANNING COMMISSION. 2 2. 3. 4. 5. ROANOKE CITY COUNCIL CITY PLANNING COMMISSION JOINT MEETING JULY 5, 2005 12:00 P.M. ROOM 159 AGENDA CALL TO ORDER. ROLL CALL: WELCOME: City Planning Commission INVOCATION AND LUNCH. DISCUSSION ITEMS: Implementation report for Vision 2001-2020 Comprehensive Plan. Implementation report for component neighborhood plans. COMMENTS BY COUNCIL/CITY PLANNING COMMISSION MEMBERS. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. THE CITY PLANNING COMMISSION MEETING WAS ADJOURNED. 3 ROANOKE CITY COUNCIL ORGANIZATIONAL MEETING REGULAR SESSION JULY 5, 2005 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. Council Member Wishneff was absent. The Invocation was delivered by Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Harris. Welcome. Mayor Harris. NOTICE: Today's Council meeting will be replayed on Channel 3 on Thursday, July 7, 2005, at 7:00 p.m., and Saturday, July 9, 2005, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 4 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CI'FY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED ATTHE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLO'I-I'ED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'i-I-EE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. ORGANIZATIONAL MEETING A Resolution establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2005, and terminating June 30, 2006, and changing the time of commencement of two regular meetings to be held on the third Monday in August and September 2005. Adopted Resolution No. 37109-070S05. (6-0) File #132 REGULAR SESSION 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. C-1 C-2 C-3 C-4 CONSENT AGENDA Approved (6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on Monday, May 16, 2005. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. A Resolution adopted by the Western Virginia Water Authority expressing appreciation to George W. Logan for his service as a Director of the Authority. RECOMMENDED ACTION: Receive and File. File #110-468 A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 18, 2005, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to conveyance of City-owned property to Roanoke Sports Group, LLC. RECOMMENDED ACTION: Concur in the request. File #166 Qualification of Sherley E. Stuart as a member of the Parks and Recreation Advisory Board, for a term ending March 31, 2008. RECOMMENDED ACTION: Receive and file. File #67-110 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 6 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: a. CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: Acquisition of certain property rights in connection with construction of a new Fire-EMS Station on Melrose Avenue, N. W. Adopted Ordinance No. 37110-070505. (6-0) File #2-70 Adoption of a resolution in support of participation in the Virginia Department of Transportation Revenue Sharing Program. Adopted Resolution No. 37111-070505. (6-0) File #77 Appropriation of Transportation Enhancement funds in connection with the Roanoke Passenger Station Renovation Project. Adopted Budget Ordinance No. 37112-070505. (6-0) File #60-537 Authorization for an additional position in the Department of Technology to provide ongoing computer support of a new Budget Preparation System for the City of Roanoke and Roanoke City Public Schools; and transfer of funds. Adopted Budget Ordinance No. 37113-070505. (6-0) File #60-301-467 Authorization to increase staff in the Department of Social Services by the addition of four full-time social workers and one full-time supervisor; and appropriation and transfer of funds. Adopted Budget Ordinance No. 37114-070505. (6-0) File #60-72-1 84 b. DIRECTOR OF FINANCE: Financial report for the month of May 2005. Receive and file. File #10 7. REPORTS OF COMMYI-rEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A resolution abolishing the Flood Plain Committee. Adopted Resolution No. 37115-070505. (6-0) File #110-237 10. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. Council Member Cutler commended the work of the City's Flood Plain Committee. File #110-132-237 Council Member Cutler advised that the City of Roanoke has officially adopted the banks of the Roanoke River as it extends through the City of Roanoke as the maintenance responsibility of the City. He called attention to and commended an activity which occurred on Saturday, July 2, in which volunteers primarily from the City's Department of Parks and Recreation assisted approximately 40 members of the Kiwanis Club of Roanoke in clean up efforts along the Roanoke River from Wasena Park to Carilion Roanoke Memorial Hospital. File #67-132-1 84 Council Member Cutler expressed appreciation to those persons responsible for the rail solutions initiative to encourage the Commonwealth of Virginia and the Federal government to support the use of rail freight to supplement traffic on Interstate-81. File #132-533 Vice-Mayor Fitzpatrick expressed appreciation to the Kiwanis Club of Roanoke for their volunteer service clean up efforts along the banks of the Roanoke River on Saturday, July 2, 2005. File #67-80-132 Vice-Mayor Fitzpatrick commended City staff for making aesthetic improvements along Wiley Drive through Smith Park and a small portion of the River's Edge Sports Complex and asked that other areas of the City be addressed in the same manner. File #67-80-132-184 Vice-Mayor Fitzpatrick commended City staff for their assistance in connection with rescue efforts and clean up activities as a result of the heavy rainfall that occurred in the City of Roanoke during the week of June 26, specifically in the Brandon Avenue/Franklin Road area. File #80-132-184-237 Council Member Lea recognized and commended the attendance of several young people who were observing the Council proceedings. File #80-132-304 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MA'I-I'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Sarah Burns, 1925 Gayle Street, N. W., requested replacement of the park that was previously located across from the Washington Park Swimming Pool. File #67-256 Angela Norman, 1731 Michael Street, N. W., President, Roanoke City Municipal Employees Association, addressed alleged discriminatory practices with regard to hiring and promotions in the City's work force. File #184 Brenda Petty, 1925 Gayle Street, N. W., representing residents of Lincoln Villages, spoke in support of the installation of screen doors on the front of housing units. She called attention to the condition of screen doors that were previously installed on the back doors. File #1 78 Jim Fields, 1 ? Ridgecrest Road, Hardy, Virginia, advised that a previous resolution adopted by the Council states that Victory Stadium was constructed on the condition that the land on which it was built could be used solely for a stadium, armory or for recreational purposes. He pointed out that if Victory Stadium is demolished, the railroad could reclaim the property and donate the land to another party; therefore, he asked that the City uphold the terms of the agreement and renovate Victory Stadium for use by future generations of Roanokers. File #122 Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that the young people in the audience should be encouraged to become a part of the City's Youth Council. She stated that Ms. Norman spoke on behalf of City employees who are members of the Roanoke City Municipal Employees Association and her concerns should be investigated and resolved. She called attention to other alleged instances of discrimination in hiring practices throughout the Roanoke Valley. File #184-304 Robert E. Gravely, 727 29th Street N. W., spoke with regard to inadequate response times by Fire/EMS personnel to older homes in the City, some of which have been allowed to deteriorate due to neglect by property owners; the need to update the City's antiquated pay scales; the need to take the necessary actions to prevent flooding; the need to take the appropriate actions to attract new businesses; the need to increase the income level of the average citizen residing in the City of Roanoke leading to the ultimate goal of homeownership; and the need to correct discriminatory practices within the City's work force. File #70-1 78-184 Helen E. Davis, 35 Patton Avenue, N. E., requested an organizational chart containing the names and telephone numbers of City department managers and directors. She expressed concern with regard to the closing of fire stations in the predominantly northwest section of the City of Roanoke and asked that Council use critical thinking and require the truth relative to northwest Roanoke. File #66-70-184 ]! Robert E. Craig, 701 12th Street, S. W., expressed concern with regard to the criteria for the comprehensive study of the City Market area and inquired as to costs associated with the study. He stated that placing the Director of Real Estate Valuation under the supervision of the Director of Finance gives the appearance of a conflict of interest. File #1-42-162 12. CITY MANAGER COMMENTS: NONE. CERTIFICATION OF CLOSED SESSION. (6-0) The following persons were appointed/reappointed to certain boards and commissions: Personnel and Employment Practices Commission File #15-110-202 Martha P. Franklin, Letitia A. Smith and Curtis E. Mills for terms of three years each, ending June 30, 2008. Roanoke Neighborhood Adovcates - File #15-110-488 Robin Murphy-Kelso for a term ending June 30, 2007. Roanoke Redevelopment and Housing Authority File #15-110-178 Ben J. Fink for a term ending August 31,2009. Adopted Ordinance No. 37116-070505 establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for the fiscal year beginning July 1, 2005. (6-0) File #1-38-83-104-184-280 C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 5, 2005 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, CNH:snh C. Nelson Harris Mayor C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S~W, Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 July 05, 2005 Council Members: M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Since~ (~lift r;Cdi~(~e~ rsJ r(~ ~ nCehl a icro m m it t e e ATD:snh CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CilyWeb: www.roanokegov.corn July 5, 2005 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. Sincerely, Darlene L. B~ City Manager DLB/f C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Building Code Update This is to request space on Council's agenda for a 15 minute presentation on the above referenced subject. Respectfully submitted, City Manager DLB:sm C: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Neighborhood Portal on GIS This is to request space on Council's agenda for a 10 minute presentation on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm c: City Clerk City Attorney Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of July, 2005. No. 37109-070505. A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July I, 2005, and terminating June 30, 2006, and changing the time of commencement of regular meetings to be held on the third Monday in August, 2005, and the third Monday in September, 2005. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council for the Fiscal Year commencing July 1, 2005, and terminating June 30, 2006. 2. For such fiscal year, City Council shall hold regular meetings on the first and third Mondays of each month, at the following times of commencement: (a) Unless otherwise provided by resolution of Council, each regular meeting on the first Monday in each month shall commence at 9:00 a.m. for the conduct of informal meetings, work sessions, or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 9:00 a.m. session and the 2:00 p.m. session. (b) Unless otherwise provided by resolution of Council, each regular meeting on the third Monday in each month shall commence at 2:00 p.m. for the conduct of regular business. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public heatings. 3. With regard to the regular meetings scheduled to be held at 2:00 p.m. on August 15, 2005, and September 19, 2005, the third Monday in each month, the time of commencement is changed in order that both of these meetings commence at 12:00 Noon on those dates. 4. When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following. 5. All meetings of City Council shall be automatically adjourned at 11:00 p.m., unless a motion setting a new time for adjournment be made, seconded, and unanimously carded. 6. Except for the 9:00 a.m. session of the regular meeting on the first Monday in each month, which shall be held in Room 159 of the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., in this City, all regular meetings of City Council shall be held in the Council Chambers, Room 450, of the Municipal Building, unless otherwise provided by resolution of Council. 7. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day, place or time. City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chambers and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day, time or place 8. This Resolution shall have no application to special meetings of City Council called pursuant to §10 of the City Charter. ATTEST: City Clerk. REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL May 16, 2005 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, May 16, 2005, at 2:00 p.m., the regular meeting hour, in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with MayorC. Nelson Harris presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 36762-070604 adopted by the Council on Tuesday, July 6, 2004. PRESENT: Council Members Alfred T. Dowe, Jr. (arrived late), Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Brenda L. McDaniel, Brian J. Wishneff, M. Rupert Cutler and Mayor C. Nelson Harris ....................................................................... 7. ABSENT: None ........................................................................................... 0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk. The invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Harris. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS-LANDMARKS/HISTORIC PRESERVATION: The Mayor presented a proclamation to Dr. John Kern, Director, Roanoke Regional Preservation Office, Virginia Department of Historic Preservation, declaring May 2005 as National Historic Preservation Month. ACTS OF ACKNOWLEDGEMENT-ARCHITECTURAL REVIEW BOARD: Robert N. Richert, Chair, Architectural Review Board, advised that the Board takes pride in recognizing those persons who go out oftheirwayto make improvements to their property in the City of Roanoke's historic districts. On behalf of the Architectural Review Board, he recognized the following property owners: · Herb Smith, restored by Mark Clark, in recognition of improvements to property located at 1215 Franklin Road, S. W. · David McCray and John Lipscomb in recognition of improvements to property located at 310 Washington Avenue, S. W. Scott Winter, representing Winter Properties Partnership, LLP, and Peter Fields of Fields Construction, Inc., in recognition of Janette Avenue Condominiums at 6~h Street and Janette Avenue, S. W. · Jim and Ann Haynes in recognition of improvements to property at 526 Marshall Avenue, S. W. PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presentei:] a proclamation to Police Chief Joe Gaskins declaring May 15-21, 2005 as National Police Week. PROCLAMATIONS-EMERGENCY MEDICAL SERVICES: The Mayor presented a proclamation to Fire/EMS Chief James Grigsby declaring May 15-21, 2005, as Emergency Medical Services Week. PROCLAMATIONS-PUBLIC WORKS: The Mayor presented a proclamation to Robert K. Bengtson, Director of Public Works, declaring May 15-21, 2005, as National Public Works Week. Also accepting the proclamation were Ed Hartman representing the Facilities Management Division, Lloyd Rawley representing the Transportation Division, and Coco Schrader representing Solid Waste Management. PROCLAMATIONS-BICYCLISTS: The Mayor presented a proclamation to Barbara N. Duerk, representing the Virginia Bicycle Federation, declaring May 2005, as Bike Month. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called specific attention to three requests for Closed Session. MINUTES: Minutes of the regular meeting of Council held on Monday, April 4, 2005, and recessed until Tuesday, April 12, 2005, were before the body. Vice-Mayor Fitzpatrick moved that the reading of the minutes be dispensed with and that the minutes be approved as recorded. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. 2 COMMI~-fEES-CiTY COUNCIL: A communication from Mayor C. Nelson Harris re.q. uesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. Vice-Mayor Fitzpatrick moved that Council concur in the request of the Mayor to convene in a Closed Meeting as above described. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. CITY COUNCIL: Acommunication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. Vice-Mayor Fitzpatrick moved that Council concur in the request of the City Manager to convene in aCIosed Meeting as above described. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. CITY COUNCIL: Acommunication from the City Manager requesting that Council schedule a public hearing for Monday, June 6, 2005, at 2:00 p.m., or as soon thereafter as the matter may be heard, in connection with appropriation of additional funds for the Department of Social Services, was before the body. Vice-Mayor Fitzpatrick moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. VIRGINIA ALCOHOL SAFETY ACTION PROGRAM: A communication from Jennifer Pfister tendering her resignation as a member of the Roanoke Valley- Alleghany Regional Commission, was before Council. Vice-Mayor Fitzpatrick moved that Council accept the resignation and that the communication be received and filed. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. CITY COUNCIL: Acommunication from the City Manager requesting that Council convene in a Closed Meeting to discuss acquisition real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. Vice-Mayor Fitzpatrick moved that Council concur in the request of the City Manager to convene in a Closed Meeting as above described. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: EASEMENTS-WESTERN VIRGINIA LAND TRUST-WATER RESOURCES: Roger B. Holnback, Executive Director, Western Virginia Land Trust, discussed the potential of placement ofaconservation easement on the Carvins Cove Natural Reserve. He displayed a photograph that was taken from the Appalachian Trail, which surrounds 14 miles of the ridge above Carvins Cove, and advised that not only is Carvins Cove a source of the City's water supply, is a national and internationally known resource for citizens and those persons who use the Appalachian Trail. Mack Cooper, member of the Board of Managers, Appalachian Trail Conference, which is composed of 33,000 members and four million annual users of the Appalachian Trail, spoke in support of continued management of the Carvins Cove area as a primitive, non-motorized, recreational natural area. He advised that the Appalachian Trail Conference is a 501(c)(3) private non-profit organization and is charged with Congressional designated responsibility for the Appalachian National Scenic Trail pursuant to the National Trail Systems Act. He stated that almost 21 miles of the Appalachian Trail surrounds the Carvins Cove area along the crest of Catawba Mountain and the Tinker Cliffs from Virginia 31 ] to U. S. Route 220; the area is one of the more highly visited areas along the Appalachian Trail, and McAfee's Knob is the second most photographed point along the entire 2,172 mile long trail. He advised that the Appalachian Trail has fo..u, ght to ensure adequate protection of this critical visual resource, including a 13"year fight to protect the area from a proposed 765 KV power line that would have bisected the area and severely impacted the resource; and development in surrounding areas threatens to erode the values that are sought by users of the Appalachian Trail and the Carvins Cove area. He stated that the Carvins Cove area should remain in a primitive state that will afford opportunities for continuation of non-motorized back country recreation; and, to this end, the Appalachian Trail Conference has, through its Virginia regional office, and with the City of Roanoke's Department of Parks and Recreation, offered assistance in developing a recreational plan, an inventory of trail sources, and most recently helped to organize and support the 2004 National Trails Day event to build a new multi-use trail in the area. He stated that as development occurs around the boundaries, maintaining the area as an intact, undeveloped, natural area will be crucial to providing visitors with a sense of refuge and remoteness as pressures from development continues. He advised that the Carvins Cove area is an asset to the community in and around the City of Roanoke, as well as the countless users of the Appalachian Trail, and should be permanently protected from development; and affording permanent protection to this natural area will also ensure maintenance of the trail for Appalachian Trail hikers of today and for many future generations. He asked that the City of Roanoke give consideration to maintaining Carvins Cove in its current natural state and the Appalachian Trail Conference looks forward to continuing efforts with the CityofRoanoke to protect the Carvins Cove Watershed. James M. Tuner, Jr., President, Western Virginia Land Trust, read a resolution adopted by the Western Virginia Land Trust urging the City of Roanoke to utilize a conservation easement to protect the Carvins Cove Natural Reserve in perpetuity and offered the services of the Land Trust to work with the City on any plans for Carvins Cove. Bill Modica, representing the Board of Directors of the Upper Roanoke River Roundtable, a nonprofit citizens group devoted to protection of and stewardship for the Upper Roanoke River Watershed, advised that the Board of Directors adopted a motion to endorse and encourage the request of the Western Virginia Land Trust to create aconservation easement on the City-owned land surrounding the Carvins Cove Reservoir. He further advised that it is believed that implementing this level of protection will better ensure the water quality for Roanoke City residents and enable the recreational uses currently allowed for this valuable property. He stated that the Roundtable wishes to see the area protected from future economic pressure to over develop the reserve in the guise of budget considerations. Council Member Cutler advised that the City of Roanoke's fiscal year 2006 budget includes funds for preparation of a Master Plan for the Carvins Cove natural area; and later in the day, Council will consider adoption of an ordinance that officially makes the Carvins Cove natural area, which was previously under the administration of the City's Utility Department prior to creation of the Western Virginia Water Authority, an official unit of the City's park system. He stated that it is hoped that the City will continue to make progress on a Parks Master Plan which will provide the data base for drawing the boundaries for a conservation easement. Council Member Cutler moved that the resolution adopted by the Western Virginia Land Trust be referred to the City Manager for report to Council to include the process by which staff will work through the master planning process, consideration of a conservation easement and a proposed timetable for the process. The motion was seconded by Mr. Dowe. Council Member Lea inquired if there are issues of concern relative to establishing a conservation easement; whereupon, the City Manager advised that referring the request to City staff will provide an opportunity to develop information for Council's consideration on the pros and cons; discussions have taken place with regard to creating conservation easements, not only at Carvins Cove, but on portions of Mill Mountain; and the concept of a conservation easement at Carvins Cove is positive because it would preserve the lands in general and in perpetuity in their natural state. However, she added that if an interest develops in future use of the property, it would not be wise to place conservation easements on those portions of the property that might be developed in the future. She noted that the Council and the City administration demonstrated an interest in Carvins Cove when the Council voted to preserve a significant part of the area in its natural state. There being no further discussion, the motion was unanimously adopted. POLICE DEPARTMENT: John L. Brownlee, U. S. Attorney, advised that earlier in the day, on behalf of the President of the United States and Project Safe Neighborhoods, and in recognition of National Police Week, he presented acheck in the amount orS100,000.00 to the Roanoke City Police Department to assist the Police Department in its efforts to reduce violent crime. He explained that President Bush established Project Safe Neighborhoods in 2001 as a way to aggressively enforce the nation's gun laws, to educate the public about the penalties for felons possessing firearms, and to provide funding for the community outreach and assistance program. He stated that with the $]00,000.00 grant, it is hoped that the number of violent crimes in the City of Roanoke for the 2005 summer, as a part of Operation Safe Summer, can be reduced in order to make Roanoke an even safer place to live. He provided an update on certain cases that the Roanoke City Police Department has been involved with during the past six months; officers from Roanoke's Police Department worked with agents from the DEAto arrest, convict and sentence two of Roanoke's most notorious drug dealers; last month, Wendell Johnson, a four time convicted drug dealer from Roanoke pled guilty to conspiracy and possession with the intent to distribute cocaine; and Wendell Johnson, or "Little Wendell" as he was known on the street, had been a major drug dealer in the Roanoke area since the early 1990's, and smuggled cocaine into the area from Texas, North Carolina, Florida and New York. He added that law enforcement officials estimate that Wendell Johnson, since 2003, sold over 100 kilograms of cocaine, with an estimated street value at over $10 million; and due to the work of Roanoke City Police Officers, Wendell Johnson will spend the next 22 years in a Fe'~Jeral prison. He advised that over a month ago, Joe Vaughn Manning from Roanoke, pled guilty to conspiracy and possession with the intent to distribute cocaine; Mr. Manning admitted to selling pounds of cocaine in Roanoke twice a week from 1999 to 2004 from his source of supply in North Carolina; law enforcement officials estimate that Mr. Manning sold over 200 kilograms of cocaine, with an estimated street value of over $20 million; and he will spend the next 18 years in a Federal prison without the possibility of parole. He stated that because of the outstanding efforts of the Roanoke Police Department, these two drug dealers who sold poison to Roanoke's children for years have been removed from the City's neighborhoods for approximately the next 20 years. In addition to apprehending and convicting the above referenced drug dealers, Mr. Brownlee advised that Roanoke Police Officers have aggressively enforced the gun statute; since 2001, the Office of Attorney General has increased the number of illegal firearm prosecutions by 135 per cent, and many of the cases were developed by the Roanoke Police Department. He commended Roanoke's police officers who have made the City a safer place to live and advised that Roanoke's Police Officers embody the proposition that real service is about giving more than one gets and when it comes to service and giving to the community, men and women from Roanoke's Police force and their families are true role models. Police Chief Joe Gaskins expressed appreciation to Mr. Brownlee for his support and assistance which has led to a reduction in violent crime and home invasions in the City of Roanoke. He stated that the $100,000.00 grant will be used to increase the number of hours of bike patrol in the City's neighborhoods, to replace mobile cameras in police vehicles, and programs for Roanoke's youth. On behalf of the Members of Council, the Mayor expressed appreciation to Mr. Brownlee for his presentation. REPORTS OF OFFICERS: CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: BUDGET-STATE COMPENSATION BOARD: The City Manager submitted a communication concurring in a communication from BrendaS. Hamilton, Clerk of Circuit Court, with regard to acceptance of Technology Trust funds. Acommunication from the Clerk of the Circuit Court advising that the Clerk is responsible, by statute, for the recordation of legal instruments which include: Land Records, Marriage Licenses, Financing Statements, Assumed Names, Wills and other Probate Records, and Law, Chancery and Criminal Orders, was before Council. She advised that the Records must be maintained and made available to the public; the Compensation Board through the Technology Trust Fund has made funds available to be allocated toward contractual obligations for the offices that have indicated that funds are needed; the City's Circuit Court Clerk's Office has been allocated funding in the amount of $36,590.00 for equipment upgrades and maintenance fees; and acceptance of the funds is vital to meeting year-end budget obligation by the Clerk's Office. The Clerk of the Circuit Court recommended that Council accept funding from the Compensation Board Technology Trust Fund, in the amount of $36,590.00, appropriate $36,590.00 and establish a revenue estimate in the same amount in accounts to be established by the Director of Finance in the Grant Fund. Vice-Mayor Fitzpatrick offered the following budget ordinance: (#37058-051605) AN ORDINANCE to appropriate funds for the Compensation Board Technology Trust Fund Grant, amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 398.) Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37058-051605. The motion was seconded by Council Member McDaniel and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. Vice-Mayor Fitzpatrick offered the following resolution: (#37059-051605) A RESOLUTION authorizing the acceptance of funding from the Compensation Board of the Commonwealth of Virginia through the Technology Trust Fund and authorizing the acceptance, execution and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 69, Page 398.) Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37059-051605. 'rhe motion was seconded by Council Member Cutler and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. BUDGET-GRANTS-FLOOD REDUCTION/CONTROL: The City Manager submitted a communication advising that a local emergency was declared in the Ci~/'of Roanoke on September 28, 2004, as a result of flooding; an evaluation of damages to City property was completed by the Department of Risk Management and other operating departments; an assessment of damages was also completed as required for the purposes of flood insurance recoveries; insurance proceeds, in the amount of $192,071.00, were previously received both in the form of advances and settlements and subsequently appropriated on April 4, 2005; the final insurance settlement in the amount of $164,275.00 has been received and requires appropriation; and insurance proceeds will offset expenditures resulting from flood damage, clean-up and replacement of lost contents. The City Manager recommended that Council adopt an ordinance increasing the revenue estimates for insurance proceeds by $29,037.00 in the General Fund and $135,238.00 in the Civic Facilities Fund, as follows: Department Parks Transportation -Street Maint. Civic Facilities Account 001-620-4340-2300 001-530-4110-2300 005-550-7410-2300 DollarAmount $ 25,935.00 3,102.00 135,238.00 Council Member Dowe offered the following budget ordinance: (#37060-051605) AN ORDINANCE to appropriate flood insurance proceeds to various departments, amending and reordaining certain sections of the 2004- 2005 General and Civic Facilities Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 399.) Council Member Dowe moved the adoption of Ordinance No. 37060-051605. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. NEIGHBORHOOD ORGANIZATION - HOUSING/AUTHORITY - COMMUNITY PLANNING: The City Manager submitted a communication advising that Section 36-52.3, Code of Virginia, provides for local establishment of Rehabilitation Districts by Council resolution; establishment of Rehabilitation Districts permits the City to implement housing programs such as rehabilitation assistance incentives; in addition, Rehabilitation Districts enable the City to establish Neighborhood Design District regulations in the Zoning Ordinance pertaining to new construction and additions to existing structures; and programs are limited to core areas of the City, which Council has designated as Conservation Areas, Redevelopment Areas, or Rehabilitation Districts. It was further advised that through the neighborhood planning process, staff identified three areas where Rehabilitation Districts should be designated: Washington Park, the southern portion of the Williamson Road area, and portions of Villa Heights; and each of the proposed rehabilitation districts are adjacent to areas embraced in the Harrison Conservation Area approved by Council pursuant to Resolution No. 25373, adopted on November 10, 1980. It was pointed out that the Washington Park Alliance for Neighborhoods and the Williamson Road Action Forum, in a letter dated February 25, 2005, have requested that the City of Roanoke establish Rehabilitation Districts in their respective neighborhoods. The City Manager explained that the Code of Virginia requires that a proposed Rehabilitation District must meet two criteria; i.e.: the area must be adjacent to an area embraced in a conservation plan which has been approved by Council pursuant to Section 36-49.1 of the Code of Virginia; the Melrose Rehabilitation District is adjacent to the Harrison Conservation Area; and the proposed Washington Park/Williamson Road Rehabilitation District is a new district which abuts the Harrison Conservation Area approved by Council pursuant to Resolution No. 25373 adopted on November 10, 1980. It was further explained that the second criterion is that the area is likely to deteriorate if not rehabilitated; four indicators were used to identify the potential for housing deterioration, inasmuch as experience has shown that these factors, if not addressed, are likely to lead to problems with housing maintenance and result in a loss of competitive market position of the neighborhood in relation to the City and the Region: · Median value in relation to Roanoke's overall housing values · Owner occupancy rates · Age of structures · Resident income levels Washinqton Park · The neighborhood has an extremely Iow owner-occupancy rate of 27%. · The median house value is $48,400.00 (40% less than Roanoke's median of $80,300.00). · 79% of the structures are 50 years or older. · 59% of the residents are at or below poverty level and median household income is $12,948.00. (58% less than City median of $30,719.00) Williamson Road area: · Owner occupancy rate is 48%, eight points below Roanoke's overall ownership rate of 56%. · The median house value is $64,850.00 (19% less than Roanoke's median $80,300.00). · 84% of the structures are 50 years or older. · 23%of residents are at or below poverty level and median household income is $24,518.00 (20% less than City median of $30,719.00). 10 Villa He qhts .~,o. Owner occupancy rate is 71%, 15 points higher than the City's overall ownership rate. ° The median house value is $57,400.00 (29% less than Roanoke's median of $80,300.00). ° 89% of the structures are 50 years or older. · 23% of residents are at or below poverty level and median household income is $26,513.00 (14% less than City median of $30,719.00). It was noted that establishing these areas as Rehabilitation Districts is important to Roanoke's strategy to target rehabilitation activities into selected focus areas; all three neighborhoods are CDBG-eligible; however, without the designation, some resources such as the Rental Rehabilitation Program and extended Real Estate Tax Abatements will not be available; Planning staff reviewed the proposed expansion with the Roanoke Redevelopment and Housing Authority; and on April 11,2005, the RRHA Board of Commissioners adopted Resolution No. 3320 in support of the proposed Rehabilitation Districts. The City Manager recommended that Council approve a resolution designating the Washington Park/Williamson Road rehabilitation district and expanding the Melrose rehabilitation district, pursuant to provisions of Section 36- 52.3, Code of Virginia (1950), as amended, finding that portions of the City of Roanoke as described in the resolution are deteriorating, and that if such portions of the City are not rehabilitated, such areas are likely to deteriorate to acondition similar to that which exists in the conservation area embraced by, and included in, the Harrison Conservation Plan. Vice-Mayor Fitzpatrick offered the following resolution: (#37061~051605) A RESOLUTION expanding the Melrose Rehabilitation District and establishing a new rehabilitation district, the Washington Park/Williamson Road Rehabilitation District. (For full text of resolution, see Resolution Book No. 69, Page 400.) Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37061-051605. The motion was seconded by Council Member Dowe and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. Council Member McDaniel requested a progress report on successes in other conservation areas of the City of Roanoke. BUDGET-WATER RESOURCES: The City Manager submitted a communication advising that prior to existence of the Western Virginia Water Authority (WVWA), the Departments of Parks and Recreation and the Roanoke Utilities Department partnered in a joint arrangement that would allow a portion of fees obtained for recreational use at Carvin's Cove to divert back to Parks and Recreation; the funds were used as matching funds for the Virginia Recreational Trails Grant program and other related trail improvements; and were the only operational and/or capital funds that were available to the Department of Parks and Recreation for the routine and capital upkeep of the 30+ miles of trail within the "Reserve". It was further advised that when the WVWA was formed, $40,335.00 of funds which remained in the account for Carvin's Cove Trails was transferred to the Authority; the Water Authority has since returned the funds to the City to enable completion of the trail project; and the Department of Parks and Recreation is prepared to utilize the funds to rehabilitate trails within the "Reserve". The City Manager recommended that Council authorize the Director of Finance to establish a revenue estimate in the amount of $40,335.00 in Account No. 0081620-9825-9811 (Carvins Cove Planning and Development) and appropriate funding of the same amount in an expenditure account to be established in the Capital Projects Fund. Council Member Dowe offered the following budget ordinance: (#37062-051605) AN ORDINANCE to appropriate funding from the Western Virginia Water Authority for the Carvins Cove Planning and Development Project, amending and reordaining certain sections of the 200~,-2005 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 405.) Council Member Dowe moved the adoption of Ordinance No. 37062-051605. The motion was seconded by Vice-Mayor Fitzpatrick. Council Member Cutler pointed out that it is important for the public to understand that the entrance fee paid by the public to use Carvins Cove as a recreation area is, in fact, earmarked for improvements to Carvins Cove recreational facilities. Vice-Mayor Fitzpatrick suggested that a sign be erected advising users of the facility that the entrance fee will be used for continued improvements to Carvins Cove. Ordinance No. 37062-051605 was adopted by the following vote: 12 AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler a~d Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... O. CITY CODE-REFUSE COLLECTION-RECYCLING: The City Manager submitted a communication advising that for some time, the Department of Public Works and the Solid Waste Management (SWM) Division has examined trash collection operations in the downtown area, with the primary objectives of keeping trash off the streets, maintaining vehicular traffic flow, encouraging recycling, helping all legitimate businesses and activities to thrive, and enhancing the "Downtown Experience" generally; and a series of meetings with downtown interests since the summer of 2004 resulted in a plan for adjustments to trash collection services, on which Council was briefed on April 4, 2005. It was further advised that a key component of the plan is an adjustment to the times that Solid Waste Management personnel will collect trash and recyclable paper and cardboard from sidewalks in the Central Business District (CRD); specifically, the collection route currently starts at approximately 5:15 p.m., and will be moved to begin at approximately 3:15 p.m., in order to collect trash from lunchtime traffic while avoiding rush hour vehicular traffic and not detract from outdoor dinner dining; flexible arrangements will be made with establishments that produce large amounts of recyclable paper and cardboard to collect the material at times that are convenient to the establishments, particularly between 6:30 and 9:00 p.m.; and in addition, Solid Waste Management may make unique arrangements for collections in special circumstances, such as the Market Building and special events or weekend events. It was explained that Section 14.1-19(d) of the Code of the City of Roanoke (1979), as amended, specifies that trash in the Central Business District must be placed out between 5:00 and 9:00 p.m., which is not conducive to the degree of flexibility that is needed to provide high quality waste and recyclable collection service to the diversityofestablishments in downtown Roanoke; Section 14.1-6 of the City Code authorizes the City Manager generally to establish rules and regulations regarding waste collection; arrangements for collection of trash and recyclables in the Central Business District should be established by such rules and regulations and adjusted administratively as needed; and allowing arrangements to be made administratively will allow initial steps of the service enhancement plan to be implemented. The City Manager recommended that Council delete Section 14.1-19(d) of the Code of the City of Roanoke, to allow trash and recyclables collection times in the Central Business District to be established by rules and regulations to be promulgated by the City Manager as authorized by Section 14.1-6 of the Code of the City of Roanoke (1979), as amended. Vice-Mayor Fitzpatrick offered the following ordinance: 13 (#37063-051605) AN ORDINANCE amending and reordaining §14.1-19, Collection in central business district, of Chapter 14.1, Solid Waste Manaqement, of the Code of the City of Roanoke (1979), as amended, by deleting requirements pertaining to set-out time for trash and recyclables within the central business district; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 406.) Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37063-051605. The motion was seconded by Council Member McDaniel. Lisa Link, representing the Roanoke Regional Chamber of Commerce, commended City staff on the recommendation and on the process that led to the recommendation. She advised that approximately two years ago, the Chamber of Commerce was made aware of plans to change the trash collection procedures and schedules in downtown; the plan presented numerous challenges to downtown businesses and, as originally proposed, would have had a detrimental affect on certain businesses. However, she stated that City staff was willing to work with business owners by not only listening to their concerns, but to develop a plan that would best meet the needs of the businesses and the City of Roanoke. She expressed appreciation for the collaborative process that was undertaken by numerous downtown businesses and the City of Roanoke. Ordinance No. 37063-051605 was adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. POLICE DEPARTMENT-BUDGET: The City Manager submitted a communication advising that in 1991, the Virginia General Assembly passed State legislation allowing local law enforcement to seize and have forfeited property connected with illegal narcotics distribution which also makes it possible for police departments to receive proceeds from forfeited properties; application for an equitable share of property seized by local law enforcement must be made to the Department of Criminal Justice Services, Forfeited Asset Sharinq Program and certified by the Chief of Police; property, including funds shared ~vith State and local agencies, may be used only for law enforcement purposes; program requirements mandate that the funds be placed in an interest bearing account and that interest earned be used in accordance with program guidelines; and revenue totaling $43,573~00 has been collected and is available for appropriation in the Grant Fund, Account Nos. 035-640-3302-3299 and 035-640-3302-3300. It was further advised that in 1986, Congress authorized the transfer of certain Federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property; application for an equitable share of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney; property, 14 including funds shared with state and local agencies, may be used only for the p~pose stated in the application, i.e., narcotics investigations related to law en~0rcement; participation in Federally forfeited property enhances the effectiveness of narcotics investigations by providing the necessary investigations equipment, investigative funds, and offsets costs that would otherwise have to be borne by the City's taxpayers; the Police Department receives funds periodically from the Federal government's Asset Sharing Program; grant requirements mandate that the funds be placed in an interest bearing account and that interest earned be used in accordance with program guidelines; and revenue totaling $107,402.00 has been collected and is available for appropriation in the Grant Fund, Account Nos. 035-640-3304-3305 and 035-640-3304-3306. The City Manager recommended that Council increase the Grant Fund revenue estimate for Account No. 035-640-3302-3299 be increased by $2,197.00 and Account No. 035-640-3302-3300 by $41,376.00 and appropriate $43,573.00 to Grant Fund - Overtime Wages, Account No. 035-640-3302-1003; increase the Grant Fund revenue estimate forAccount No. 035-640-3304-3305 by $105,450.00 and Account No. 035-640-3304-3306 by $1,952.00 and appropriate $107,402.00 to the Grant Fund - Investigations and Rewards, Account No. 035-640-3304-2150. Council Member Dowe offered the following budget ordinance: (#37064-051605) AN ORDINANCE to appropriate funding for State Asset Sharing and Federal Forfeited Property Sharing, amending and reordaining certain sections of the 2004-2005 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 407.) Council Member Dowe moved the adoption of Ordinance No. 37064-051605. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. TRAFFIC-STATE HIGHWAYS: The City Manager submitted a communication advising that the General Assembly approved several amendments to the 2004- 2006 biennium budget that continue to promote the VDOT-Iocality partnership; the amendments establish several initiatives to encourage localities to assume responsibility for all or parts of their construction programs; the Local Partnership Fund initiative designates $40 million to encourage local governments to assume responsibility for management and administration of certain transportation projects within the locality; to request funds from the Local Partnership Fund, the locality must identify a qualifying project or projects and agree to administer the selected projects; qualifying projects are those that are scheduled for advertisement between July 1, 2005 and June 30, 2006, based on the VDOT 15 advertisement schedule and Federally funded through the secondary or urban system allocation; Federal funds replaced by the State funds must then be used for another project which qualifies for Federal funding; and applications for Local Partnership Funds are due by June 1,2005. It was further advised that the only City project currently eligible for the funds is the Signal & ITS Improvement project listed in the current Six-Year Improvement Plan; the City has agreed to assume control over the project, which includes $800,800.00 in Federal funds that will be replaced with the same amount of State funds if the project is approved under the program; and the $800,800.00 in Federal funds will be transferred to the 13th Street and Hollins Road - four'lane . project. The City Manager recommended that Council adopt a resolution supporting an application for allocation of $800,800.00 through the Virginia Department of Transportation Local Partnership Fund. Council Member McDaniel offered the following resolution: (#37065-051605) A RESOLUTION supporting the City of Roanoke's application for an allocation of $800,800.00 through the Virginia Department of Transportation Local Partnership Fund. (For full text of resolution, see Resolution Book No. 69, Page 408.) Council Member McDaniel moved the adoption of Resolution No. 37065-051605. The motion was seconded by Council Member Dowe and adopted · by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. CITY ATTORNEY: CITY CODE-PARKS AND RECREATION-GREENWAY SYSTEMS: The City Attorney submitted awritten report advising that at the request of Council Member Cutler, an ordinance was prepared for consideration by Council which would amend the City Code to provide a definition for the term "park" as used therein, as well as a statement of purpose for City parks; and the ordinance has been reviewed by the Director of Parks and Recreation, and the Director of Planning, Building and Development. Council Member Cutler offered the following ordinance: 16 (#37066-051605) AN ORDINANCE amending Article IV, Parks, Chapter 24, Public~.. Buildinqs and Property Generally, Code of the City of Roanoke (1979), as amended, by adding a new §24-103, Definition; purpose; and dispensing with the second reading by title paragraph of this ordinance. (For full text of ordinance, see Ordinance Book No. 69, Page 409.) Council Member Cutler moved the adoption of Ordinance No. 37066-051605. The motion was seconded by Council MemberMcDaniel. Council Member Cutler expressed appreciation to the City Attorney for drafting the proposed ordinance which, if adopted, will define the purposes and appropriate uses of City parks and add City owned land at Carvins Cove and adjoining the Roanoke River, Mill Mountain, Fishburn Parkway and the Blue Ridge Parkway to the City's park system. He advised that when the Western Virginia Water Authority was created in 2004, ownership of that portion of Carvins Cove Reservation containing the reservoir and the treatment plant was transferred from the City's Utility Department to the Regional Water Authority; the balance of the Carvins Cove area, consisting of over 10,000 acres, was retained by the City and is currently managed by the Department of Parks and Recreation; and with the passage of the proposed ordinance, the area will officially become part of the City's park system and represent one of the crown .jewels of the City's park system, along with Mill Mountain Park. He called attention to the importance of creating a great park system for residents of and visitors to Roanoke. Ordinance No. 37066-051605 was adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: A communication from the Roanoke City School Board requesting that Council approve the following appropriations, was before the body. $8,521.00 for the Title I D At-Risk Juvenile Detention Center Reading Teacher program to provide Federal funds to employ a part-time reading teacher at the Juvenile Detention Center, said new program to be 100 per cent reimbursed by Federal funds. $9,650.00 from Title I Assessment funds to purchase scientific and graphing calculators to be used by middle and high school students to implement statewide standards of learning assessment programs, said continuing program to be ~00 per cent reimbursed by Federal funds. 17 $8,250.00 for the 2005-06 Western Virginia Regional Science Fair which will be hosted by the City of Roanoke, participating school districts, corporations and individuals will contribute toward the cost of the fair, with a local match cost to Roanoke City Schools (this is a continuing grant). $41,278.00 for the Learn and Serve K-12 Virginia program which is a continuing program to provide hands-on education and career development for students at William Fleming High School and Taylor Learning Academy, said program to be 100 per cent reimbursed by Federal funds. The School Board further requested transfer of $1,900,000.00 from facilities funds and debt service reserve to provide funds for 23.6 full time employees and related instructional expenses, for staffing changes in administrative services, and for increased transportation costs for fuel and additional route miles. A report of the Director of Finance recommending that Council concur in the request of the School Board, was also before the body. Council Member Dowe offered the following budget ordinance: (#37067-051605) AN ORDINANCE to transfer funding to cover staffing and administrative costs of additional school instructional personnel, funding of fuel costs and to appropriate funding for the Title I DAt-RiskJuvenile Detention Center Reading Teacher program, the Calculator Grant, the Western Virginia Regional Science Fair, and the Learn and Serve K-J2 Virginia program, amending and reordaining certain sections of the 2004-2005 School Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book 69, Page 410.) Council Member Dowe moved the adoption of Ordinance No. 37067- 051605. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. HOUSING/AUTHORITY: Ben J. Fink, Chair, Roanoke Redevelopment and Housing Authority (RRHA), expressed appreciation to Mayor Harris and to Vice- Mayor Fitzpatrick for their input into the development of the following Memorandum of Understanding between the City of Roanoke and the Housing Authority, the goal of which is to establish a closer working relationship between the City and the RRHA. 18 August6,2004 MEMORANDUM OF UNDERSTANDING BETWEEN THE BOARD OF COMMISSIONERS OF THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (RRHA) AND THE COUNCIL OF THE CITY OF ROANOKE (CITY) This memorandum of understanding defines the role of the RRHA and the City: A strong partnership between the City and RRHA is essential to the success of the overall mission of both. The unique powers and roles, when combined in aworking partnership, provide the greatest opportunity for addressing the challenging issues facing Roanoke today. II. As constituted by Title 36 of the Code of Virginia, the relationship between the City and RRHA is unique among all other organizations in the community. City Council created RRHA and appoints the Board of Commissioners for 4-year terms. For redevelopment and revitalization projects, the City sets policy and direction and RRHA implements the programs and projects of the City. For public housing and Section 8, RRHA is heavily regulated by HUD policies and guidelines in the fulfillment of its responsibilities. III. RRHA is charged with three primary responsibilities: a. Maintenance of 1,328 units of public housing in nine developments to serve economically disadvantaged citizens in the City of Roanoke. b. Administration of 1,321 Section 8 rental housing vouchers to assist economically disadvantaged citizens in the City of Roanoke. c. Utilization of redevelopment and rehabilitation powers to assist the City in major economic development and neighborhood revitalization initiatives. IV. RRHA and the City agree that all housing initiatives will be jointly developed. RRHA will explore opportunities to establish a presence in the Downtown Roanoke area in a separate facility in order to more closely facilitate interactions between the staffs of the City and RRHA. VI. RRHA and the City will explore and implement methods to partner on code enforcement within the City. 19 VII. RRHA and the City will negotiate a percentage of Community Development Block Grant (CDBG) funding as an annual amount to be utilized by RRHAto address housing needs within the City. VIII. RRHA and the City will partner to leverage outside funding sources such as grants, HOPE VI programs, etc. IX. RRHA will explore ways to pursue regional opportunities for housing and redevelopment and participate with the City in discussions with surrounding jurisdictions about regional housing issues and solutions. Signed this day, of__.,2004 By: Chairman Mayor Board of Commissioners City of Roanoke, Virginia Roanoke Redevelopment and Housing Authority Vice-Mayor Fitzpatrick advised that it was pointed out some time ago that there was no written agreement in effect with regard to the City's ongoing relationship with the Roanoke Redevelopment and Housing Authority; therefore, it was suggested that the relationship be formalized. He called attention to discussions with regard to relocating the Housing Authority's administrative offices from the present location on Salem Turnpike to the Noel C. Taylor Municipal Building, Municipal North, which will create better interaction between City staff and Housing Authority staff. Vice-Mayor Fitzpatrick offered the following resolution: (#37068-051605) A RESOLUTION authorizing the Mayor to enter into a Memorandum of Understanding dated August 6, 2004, between the Roanoke Redevelopment and Housing Authority and the City of Roanoke. (For full text of resolution, see Resolution Book 69, Page 411.) Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37068- 051605. The motion was seconded by Council Member Cutler. There was discussion with regard to amending the following language in the Memorandum of Understanding: "The Roanoke Redevelopment and Housing Authority will explore opportunities to establish a presence in the downtown Roanoke area in a separate facility, in order to more closely facilitate interaction with the staffs of the City and the RRHA." 20 Following discussion, it was the consensus of Council to delete the word "separate" from the above referenced sentence in the Memorandum of Un~derstanding. The Mayor requested that Chairman Fink comment on the status of relocating the Roanoke Redevelopment and Housing Authority administrative offices to Municipal North; whereupon, Mr. Fink called attention to a communication addressed to the Mayor under date of May 9, 2005, advising that the RRHA will move its entire central office functions to the Municipal North building; while this includes staff that does not routinely work directly with City staff, from an organizational pQint of view it is not possible to split the RRHA central office staff to operate in more than one location; over the past several years, the Executive Director has worked hard to develop an integrated staff that works as teams, often across division lines, and to maintain this organizational efficiency which is critical to the success of the Housing Authority, all staff must be located in the same place. The City Manager advised that at the Council work session on June 6, 2005, City staff will present an outline of the various offices that are proposed to utilize facilities in Municipal North; and assignment of space in Municipal North was delayed pending adecision by the Roanoke Redevelopment and Housing Authority with regard to relocating central office staff. There being no further discussion, Resolution No. 37068-051605 was adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: CITY CLERK-ACTS OF ACKNOWLEDGEMENT: Council Member Lea recognized Stephanie M. Moon, CMC, Deputy City Clerk, who was recently appointed as Secretary to the Executive Committee of the Virginia Municipal Clerks Association and reappointed as Director of Region IV. 21 ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Council Member Lea commended middle and high school students from the Roanoke City Public Schools who participated in the New York NAACP ACTwSO (Academic, Cultural, Technology, Scientific Olympics) competition in the categories of poetry, dance, essays, music, chemistry, filmmaking, playwriting, dramatics, oratory, musical vocals and entrepreneurship. TRAFFIC: Council Member McDaniel commended the City's efforts with regard to Phase I of traffic calming on Grandin Road, S. W., between Memorial and Westover Avenues. MILL MOUNTAIN THEATER: Council Member Wishneffcommended the Mill Mountain Theater on the recent production of MAHALIA. BRIDGES: Council Member Cutler read the following article from the Council Update with regard to the status of the Dr. Martin Luther King, Jr. Memorial Bridge. "Development plans for the restoration of the Dr. Martin Luther King, Jr. Memorial Bridge continue to move forward. Hayes, Seay, Mattern & Mattern's bridge design work is 90 per cent complete. Project plans have been submitted to VDOT for environmental and historic review, a requirement for the process. A separate contract proposal to incorporate added features to honor Dr. Martin Luther King has been accepted by the City of Roanoke and is in the process of being executed. Norfolk Southern has removed their signals from the existing bridge and constructed a new signal tower separate from the bridge. The bridge project will be advertised for construction bids upon VDOT approval, which is expected by the end of the calendar year." ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Council Member Dowe commended the achievements of the following educators in the Roanoke City Public School System: · Thomas (Tom) F. Fitzpatrick- Roanoke City Public Schools Teacher of the Year · Michelle M. Dahlquist - McGIothlin Award Winner · Cynthia D. Delp ~ Curry School Principal of the Year · Cameron Srpan - Outstanding High School Chemistry Teacher He also commended the outstanding contributions of all Roanoke City Public School teachers and administrative staff. PARKS AND RECREATION-TREES: Vice-Mayor Fitzpatrick called attention to fallen trees along the banks of the Roanoke River in Wasena, Smith and River's Edge Parks. He requested that the matter be referred to the City Manager for report with regard to maintaining public and private property adjacent to the Roanoke River. 22 The City Manager advised that at the Council's work session on Monday, June 6, 2005, City staffwill present a briefing on maintaining the Roanoke River an~l'the appearance of property adjacent to the Roanoke River, which consists of both public and private ownership; and the Mayor has requested that staff initiate a clean up day for the Roanoke River. She stated that education is the key to enlighten property owners that they are responsible for their property which abuts the river; and Colonel Charles R. Alexander, Commander, Wilmington District, will also present a status report on the Roanoke River Flood Reduction Project at the June 6'h work session. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that Council sets this time as a priority for citizens to be heard and matters requiring referral to the City Manager will be referred immediately for response, recommendation or report to Council. POLICE DEPARTMENTS-COMPLAINTS: Mr. Shaheed Omar, 1219 Loudon Avenue, N. W., spoke with regard to the citizen complaint process in the Roanoke City Police Department. He advised that six steps have been developed in the process that should be reviewed and revised in order to provide better access to the public in an impartial investigation and specific knowledge of the results of complaints. He proposed the following changes: The process currently provides that the complainant will secure a fact sheet at the Police Department for completion and execution. It is recommended that a fact sheet be made available at locations other than the Police Department, such as public housing rental offices, City libraries and other public facilities in the City. The process currently provides that the complainant must speak with the supervisor at the Police Department who, in turn, completes the form for the complainant's signature. It is not clear if both actions are to be taken; however it is recommended that neither action be required and that the City of Roanoke establish an Ombudsman's Office and/or an independent citizen review council to address the initial complaint levied by a citizen. The Ombudsman, or independent citizen review council, should be appointed by Council, and composed of citizens representing various ethnic groups and social/economic citizenry of Roanoke. The Ombudsman should not be recommended by the Roanoke City Police Department and no police officers should be appointed to serve on the citizen review council; the review council should not be housed in or hold meetings in the Roanoke City Police Department, and the primary mandate of the citizen review council should be to ensure fair and equitable review of all citizen complaints from beginning to end. 23 Currently a citizen files a complaint at the Police Department, or a police officer visits the citizen's home; most citizens from Iow income minority communities do not want to come to the Police Department to complete the form, or have a police officer visit their home because there is not a great deal of trust for any type of law enforcement in the Iow income minority community and the citizen feels intimidated by the process. Mr. Omar requested that Council give consideration to the above referenced recommendations in an effort to initiate a citizen complaint process that is as simple and nonlthreatening as possible for Roanoke's citizens. ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, expressed appreciation for the City's willingness to perform a cost analysis with regard to renovating or constructing a new Victory Stadium. He spoke in support of maintaining Victory Stadium as a memorial to those veterans who defended their country in time of war. COMPLAINTS-LANDMARKS/HISTORIC PRESERVATION-ROANOKE VISION, COMPREHENSION DEVELOPMENT PLAN-SCHOOLS: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that development in historic Gainsboro has been hampered by the City's policy of preventing private investment in single family home ownership. She expressed concern with regard to road blocks that have prevented the establishment of a small business outside of the Henry Street District; and possible violation by the City of the Gainsboro Comprehensive Plan. She stated that the Blue Ridge Technical Academy may be relocated from a historic structure (Higher Education Center) within the confines of the Gainsboro area which is now under consideration as a historic district. CITY MANAGER COMMENTS: CITY MARKET-CITY MANAGER-REFUSE COLLECTION-LOCAL COLORS: The City Manager advised that she was unaware of the allegations made by Ms. Bethel; therefore, the Assistant City Manager for Community Development will meet with Ms. Bethel immediately following the Council meeting to obtain more information. The City Manager called attention to the successful Local Colors celebration which was held on May 14 and 15 on the City Market. She also called attention to Hazardous Waste Collection Daywhich was held at the Hollins Road Transfer Station on Sunday, May 15. Over 300 families pre- registered for the event and the average wait time for participants was between 15 - 18 minutes which was considerably less than in prior years. She stated that the next Hazardous Waste Collection Day will be held on Sunday, August 7, 2005. At 4:00 p.m., the Mayor declared the Council meeting in recess for three Closed sessions. 24 At 5:05 p.m.., the Council meeting reconvened in the City Council Chamber, wit~,h all Members of the Council in attendance, Mayor Harris presiding. COUNCIL: With respect to the Closed Meeting just concluded, Vice-Mayor Fitzpatrick moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion bywhich any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Cutler and adopted by the following vote: AYES: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ................................................................................................. 7. NAYS: None ............................................................................................... 0. OATHS OF OFFICE-COMMI~-rEES-YOUTH: The Mayor advised that the term of office of Sherman A. Holland as a member of the Youth Services Citizen Board, expired May 31,2005; whereupon, he opened the floor for nominations to fill the vacancy. Vice-Mayor Fitzpatrick placed in nomination the name of Aaron Ewert. There being no further nominations, Mr. Ewert was appointed as a member of the Youth Services Citizen Board, for a term ending May 31, 2008, by the following vote: FOR MR. EWERT: Council Members Dowe, Fitzpatrick, Lea, McDaniel, Wishneff, Cutler and Mayor Harris ........................................................................ 7. The Mayor announced that pursuant to Resolution No. 37042-050405, adopted by Council on Wednesday, May 4, 2005, the 7:00 p.m. Council Meeting was cancelled. (No public hearings were advertised to be held.) There being no further business, at 5:10 p.m., the Mayor declared the Council meeting adjourned APPROVED ATTEST: Mary F. Parker City Clerk C. Nelson Harris Mayor 25 WESTERN VIRGINIA WATER AUTHORITy June 14, 2005 UTILITY ADMINISTRATION Mary F. Parker, CMC City Clerk City of Roanoke, Virginia 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401!-1536 Dear Ms. Parker: I am enclosing a copy of Resolution No. 48 (05-05) thanking George W. Logan for his service as a Director of the Western Virginia Water Authority (Authority). Resolution No. 48 (05-05) was adopted by the Authority's Board of Directors at a regular meeting which was held on May 19, 2005, and requests that this resolution be read into the permanent public records of the City Council of the City of Roanoke, Virginia. Sincerely, ~Jean Thurman Secretary WVWA Board of Directors Enclosure Our Mission Is C/ear 60! S. Jefferson Street .Suite 200. Roanoke VA 24011-2414 540-853 1536 · 540-863 1600 (fax) · www.westernvawater.org RESOLUTION #48 (05-05) OF TI-tE WESTERN VIRGINIA WATER AUTHORITY Thanking George W Logan for his Service as a Director of the Authority WHEREAS, the Western Virginia Water Authority (the "Authority"), a public service authority formed and existing in acoordance with the provisions of Chapter' 51 of Title 15 2 of the Code of Virginia, 1950, as amended, the Virginia Water and Waste Authorities Act §§ 15 2-5100-15 2-5158 (the "Acf'), has benefited fi'om the generous and capable service of its first "at large" director, George W Logan; and WHEREAS, heretofore by concurrent resolutions the Board of Supervisors of Roanoke County, Virginia, and the City Council of the City of Roanoke, Virginia, appointed Salem businessman George W Logan to serve a four-yem term as a director of the Western Virginia Water Authority; and WHEREAS, George W, Logan has graciously and capably served in such position, lending the Authority his extensive experience in finance and corporate governance, and, WHEREAS, George W Logan has determined to move to Charlottesville, Virginia, to pursue his vocation as a visiting lecturer with the Darden Graduate School of Business Administration at the University of Virginia and therefore has given notice of his resignation effective May 19, 2005 NOWTHEREFORE, be it resolved by the Board of Directors of the Western Virginia Water Authority that they extend their' heartfelt thanks and gratitude to George W Logan for his service to the Authority, and that they send him on his way with warm regards and best wishes for his continued health and success AND BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Board of Supervisors of Roanoke County, Virginia, and to the City Council of the City of Roanoke, Virginia, with the request that it be read into the permanent public records of such governing bodies This resolution shall take effect immediately Directors absent ] Votes in Favor Votes Against Abstentions I -1- CERTIFICATION The undersigned secretary of the Western Virginia Water' Authority does hexeby certify that the foregoing is a true, complete and correct Resolution adopted by a vote of a majority of the Directors of the Western Virginia Water Authority, present at a regular' meeting of the Board of Director's of the Western Virginia Water' Authority duly called and held May 19, 2005, at which a quorum was present and acting throughout, and that the same has not been amended or rescinded and is in full force and effect as of the date of this certification, May/~_ 2004 (SEAL) eneses Thurman, Secretmy, tern Virginia Watei Authority -2- CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 18, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Conveyance of City Owned Property to Roanoke Sports Group, LLC. Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed conveyance of property rights. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, July 18, 2005. A full report will be included in the July 18, 2005, agenda material for your consideration. Respectfully submitted, Darlene L. Burcham City Manager DLB/VVYB C: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'rrginJa 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 7, 2005 File #67-110 Carl H. Kopitzke, Chair Parks and Recreation Advisory Board 2314 Martin Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Kopitzke: This is to advise you that Sherley E. Stuart has qualified as a member of the Parks and Recreation Advisory Board, for a term ending March 31, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Steven C. Buschor, Director, Parks and Recreation Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sherley E. Stuart, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board, for a term ending March 31, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this. ~/~ a~/ayy/of ~'~/z.~. 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY _t'~/X,5~,-~~t ~ ~ ,~DEPUTY CLERK C:~VIY FILE S\DOCUMENTS~PETT1GREW.OATH.DOC CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk July 7, 2005 File #2-70 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: lam attaching copy of Ordinance No. 37:[10-070505 providing for the acquisition of certain property needed by the City for development of a new Fire-EMS station, to be located on Melrose Avenue, N. W., identified as Official Tax No. 232200:[, as more fully set forth in a letter from the City Manager addressed to the Council under date of July 5, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005, and is in full force and effect upon its passage. Sincerely,~ ~"~ ~" /~1~ Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget James Grigsby, Chief, Fire-EMS Sarah E. Fitton, Engineering Coordinator K:~AGENDA CORRESPONDENCE~agenda correspondence 05~July 05kluly 5 2005 cerrespondence.doc IN THE COUNCIL OFTHECITY OF ROANOKE, VIRGINIA, The 5th day of July, 2005. No. 37110-070505. AN ORDINANCE providing for the acquisition of certain property needed by the City for the development of a new Fire - EMS station, located on Melrose Avenue, beating Roanoke City Tax No. 2322001, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. To provide for the acquisition of certain property needed by the City for the development of a new Fire - EMS station, the City wants and needs certain property located on Melrose Avenue, beating Roanoke City Tax No. 2322001, as more fully described in a letter of the City Manager to City Council dated July 5, 2005. 2. The City's purchase of the property bearing Officiai Tax No. 2322001 is subject to the City obtaining an acceptable title report and an acceptable environmental site inspection. 3. The City Manager is directed on behalf of the City to offer the landowners such consideration for the property as deemed appropriate; provided, however, the total consideration offered or expended and any and all necessary closing costs shall not exceed $332,500.00, which consideration shall not include appraisals, title reports, preparation of necessary documents, and recordation costs, without further authorization of Council. Upon the acceptance of an offer and upon delivery to the City of deeds, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the consideration to the owners of the interests conveyed, certified by the City Attorney to be entitled to the same. .... 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Property Rights Acquisition for New Fire-EMS Station On Melrose Avenue The construction of three new Fire-EMS stations was proposed under the Strategic Business Plan for the Fire-EMS Department. Construction of the new stations will facilitate the consolidation of other stations. A site has been identified on Melrose Avenue that is suitable for one of the new stations. The owner has agreed to sell the property for $332,500. See Attachment #1 for map showing location of parcel. Funding to purchase this property was appropriated on June 20, 2005. Recommended Action(s): Authorize the City Manager to acquire in fee simple the parcel ident fed by Tax Map #2322001 following a satisfactory env ronmenta s te inspection and t tie examination. City Manager DLB/sef Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CM05-00086 Attachment #1 CIT.Y.. OF R ANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk July 7, 2005 File #77 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37111-070505 supporting the City of Roanoke's participation in the Virginia Department of Transportation's Revenue Sharing Program, as more fully set forth in aletter from the City Manager addressed to the Council under date of July 5, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Robert K. Bengtson, Director, Public Works Sherman M. Stovall, Director, Office of Management and Budget Kenneth H. King, Manager, Division of Transportation K:~AGENDA CORRESPONDENCE~agenda correspondence 05~July 05~July 5 2005 correspondence.doc ~ THE COUNC~, OF THE crrY OF ROANOKE, V~GINT~ The 5th day of July, 2005. No. 37111-070505. A RESOLUTION supporting the City of Roanoke' s participation in the Virginia Department of Transportation's Revenue Sharing Program. WHEREAS, the Virginia Department of Transpormtion's Revenue Sharing Program has been available to Virginia counties for many years; WHEREAS, as part of a new initiative, the Virginia Department of Transportation's Revenue Sharing Program is now available to Virginia cities and towns up to a maximum of $1 million; WHEREAS, the Virginia Department of Transportation's Revenue Sharing Program requires matching funds on a one to one basis; and WHEREAS, the City has identified three projects for which funds from the Virginia Department of Transportation's Revenue Sharing Program may be used and matching City funds for the projects. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council supports the City's participation in the Virginia Department of Transpormtion's Revenue Sharing Program, as more fully set forth in the City Manager's letter dated July 5, 2005, to Council. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable Dr. M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Revenue Sharing Program Background: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program has been available to Virginia counties for many years. These funds are matching funds and may be used for transportation maintenance and construction activities. As part of a new initiative, the Commonwealth has made these funds available to cities and towns that maintain their road systems and has increased the amount of funds available statewide. Considerations: These funds are matching funds that must be supplemented by local funds on a one to one basis. The City can receive a maximum of $1 million from the state which must be matched by $1 million of local funds. Staff has identified three projects for which these funds may be used. These include maintenance and rehabilitation of the Walnut Avenue Bridge, improvement of the intersection at Aviation Drive and Towne Square Boulevard, and maintenance of sidewalks citywide. The City has identified the following funding sources for these projects: · Walnut Avenue Bridge Improvements - $325,000 from the account titled "Walnut Avenue Bridge Project" (008-530-9511 ). Honorable Mayor and Members of City Council July 5, 2005 Page 2 Aviation & Towne Square Intersection Improvements - $250,000 from the account titled "Aviation & Towne Square Boulevard Improvements" (008-530-9830), and $200,000 from the account titled "VDOT Highway Projects" (008-530-9803). · Sidewalk Maintenance - $225,000 from the account titled "Sidewalk Maintenance" (008-530-9793). Recommendation: City Council adopts a resolution supporting this request to participate in the Virginia Department of Transportation Revenue Sharing Program. Respectfully submitted, Darlene L. Burcham City Manager DLB/gpe Attachments C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Kenneth H. King Jr., P.E., Manager, Division of Transportation Sherman M. Stovall, Director of Management and Budget CM05-00093 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk July 7, 2005 File #60-537 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 37112-070505 appropriating TEA-2! Enhancement Grant funding in the amount of $100,000.00 to be provided by VDOT for the Roanoke Passenger Station Renovation Project, and amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Robert K. Bengtson, Director, Public Works K:~AGENDA CORRESPONDENCE~agenda correspondence 05~July 05~July 5 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2005. No. 37112-070505. AN ORDINANCE to appropriate TEA-21 Enhancement Grant funding to be provided by VDOT for the Roanoke Passenger Station Renovation Project, amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds 08-530-9900-9007 $ 100,000 Revenues Roanoke River Greenway - TEA2.1 FY06 08-530-9900-9925 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Roanoke Passenger Station Renovation Project Background: The Western Virginia Foundation for the Arts and Sciences (WVFAS) received notification that it would receive additional Transportation Enhancement funds for the Roanoke Passenger Station Renovation Project in the amount of $100,000. This is in addition to the $1,098,000 in Enhancement funds approved in 2001, 2002 and 2004, bringing the total to $1,198,000. Other State-provided funding of $500,000 has also been committed to this project which currently totals almost $3.2 million, considering both State and local funding. The City of Roanoke must enter into separate supplemental agreements with the WVFAS and the Virginia Department of Transportation (VDOT), which define the responsibilities of each party. Authority for all such VDOT agreements for this project was previously authorized by City Council action on January 22, 2002 (Resolution No. 35734-012202). Authority for all such WVFAS agreements for this project was previously provided through Ordinance No. 36157-121602. The WVFAS would be responsible for the match requirement of $25,000. The $100,000 of Transportation Enhancement funds need to be appropriated (to be reimbursed by VDOT) to the project account 008-530-9900-9007 for disbursement to the WVFAS. The Honorable Mayor and Members of City Council July 5, 2005 Page 2 Recommended action: Adopt the accompanying budget ordinance which will increase the revenue estimate in the amount of $100,000 for Transportation Enhancement funds to be provided by VDOT. Authorize the Director of Finance to increase the revenue estimate in the amount of $100,000 and appropriate funding in the same amount to the Roanoke Passenger Station Renovation project (008-530- 9900-9007) for disbursement to the WVFAS. Respectfully submitted, DLB/RKB/gpe c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Sherman M. Stovall, Director of Management & Budget CM05-00091 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk July 7, 2005 File #60-301-467 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 37113-070505 transferring $46,611.00 in connection with an additional position for computer support for the new Budget Preparation System, and amending and reordaining certain sections of the 2005- 2006 Department of Technology Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Roy M. Mentkow, Acting Director of Technology Marvin T. Thompson, Superintendent, Roanoke City Public Schools Kenneth F. Mundy, Executive Director Fiscal Services, Roanoke City Public Schools K:~AGENDA CORRESPONDENCE~agenda correspondence 05~July 05~July 5 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2005. No. 37113-070505. AN ORDINANCE ~ trens~r funding and provide approval of an additional position for computer suppod for the new Budget Preparation System, amending and reordaining certain sections of the 2005-2006 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Department of Technology Fund Appropriations be, and the same are hereby, amended and reordained to read,and provide as follows: Appropriations , Regular Employee Salaries City Retirement ICMA Match FICA Life Insurance Reserve-Future Capital Outlay 13-430-1601-1002 $ 37,859 13-430-1601-1105 4,774 13-430-1601-1116 650 13-430-1601-1120 2,896 13-430-1601-1130 432 13-430-1602-3028 (46,611) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with, City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable Honorable Honorable Honorable Honorable Honorable Honorable C. Nelson Harris, Mayor Beverly T. Fitzpatrick, Jr., Vice Mayor M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Sherman P. Lea, Council Member Brenda L McDaniel, Council Member Brian J. Wishneff, Council Member Subject: Authorization of DoT Position to Support Budget Preparation System for City of Roanoke and Roanoke City Public Schools Dear Mayor Harris and Members of City Council: Background: In support of Council's objective of improving application integration and efficiencies and the Financial Application Integration project, the City of Roanoke is seeking a replacement for the existing Budget Preparation application. Roanoke City Public Schools is participating in this effort as well. In 2004, a team consisting of representatives from Schools and City departments began the process of finding a cost-effective solution to meet the needs of both organizations. A Request for Proposal was released in January, 2004 and again in November, 2004. In both cases, following a review of the submissions including on-site presentations, the team rejected all bids due to either functional limitations or costs above the $500,000 budgeted for the project. During the second RFP review, the Department of Technology (DOT), seeking a viable alternative that meets the functional requirements of the City and Schools at a reasonable cost, identified a solution written 'in house' by the IT department of the City of Virginia Beach. This system has previously been sold to other localities in Virginia for a nominal fee. It was viewed by the Budget Preparation System Committee as a viable alternative to the purchase of vendor software. Mayor Harris and Members of City Council July 5, 2005 Page 2 DoT assisted the Budget Preparation System Committee in analyzing the functional capability of the Virginia Beach solution, reviewing an on-line demonstration of the system, determining technical staffing needs, and developing a five-year cost analysis comparison. Based on the findings, it is the recommendation of the Department of Technology and the team to adopt the Virginia Beach solution. DoT, in partnership with the Department of Management and Budget (DMB) and the City School administrative offices, will customize the system to meet the specific budget and performance management needs of both agencies. This new system will greatly enhance the budgetary process by providing an innovative, cost-effective solution to support the growing complexity and diverse operational needs of the City and the Schools while continuing to meet Council's objective for integration of technology systems. By adopting the Virginia Beach solution, the City and the Schools will avoid expenditure of approximately $400,000 during a five-year period as compared to purchasing a vendor-provided solution. These funds can be redirected to other priority technology proJects. This report seeks authorization to add a Programmer/Analyst I position to provide computer support to the School System and DoT. A full time support position is needed to further customize and maintain the new system which cannot be supported with existing staff. The cost of this position was included in the 5-year cost analysis. Following the first year, this position will support the budget preparation system as well as provide support to the e-gov team on various proJects. Considerations: In the first year, the position will be funded by the Financial Application Integration proJect. In subsequent years, the DoT operating budget will need to fund the position. Recommended Action(s): City Council authorizes the addition of a Programmer/Analyst I position in the Department of Technology to provide on-going system support. Mayor Harris and Members of City Council July 5, 2005 Page 3 Adopt the accompanying budget ordinance to transfer funding from account 13-430-1602-3028 (Reserve Future Capital Outlay) to the accounts listed below: Account Regular Employee Salaries (13-430-1601-1002) City Retirement (13-430-1601-1 !05) ICMA Match (13-430-1601-1116) FICA (13-430-1601-1120) Life Insurance (13-430-1601-1130) Amount $ 37,859 4,774 65O 2,896 432 Total $ 46,611 DLB:rm C: Respectfully submitted, Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Management and Budget Roy Mentkow, Acting Director of Technology Marvin Thompson, Superintendent of Schools Ken Mundy, Executive Director for Fiscal Services CM05-00090 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk July 7, 2005 File #60-72-184 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 37114-070505 appropriating funds in connection with five additional positions for child welfare, in the Department of Social Services, and amending and reordaining certain sections of the 2005-2006 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services K:~AGENDA CORRESPONDENCE%agenda correspondence 05L July 05~July 5 2005 correspondence.doc IN TRE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2005. No. 37114-070505. AN ORDINANCE to appropriate funding for the Department of Social Services and to provide approval of five additional positions for child welfare, amending and reordaining certain sections of the 2005-2006 General Fund Appropriations, and dispensing .with the second reading by title of this ordinance. BE IT ORDA!NED by the Council of the City of Roanoke that the following sections of the 2005-2006 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries City Retirement FICA Life Insurance Telephone Expendable Equipment Training and Development Contingency Revenues VDSS - Child Welfare 01-630-5314-1002 01-630-5314-1105 01-630-5314-1120 01-630-5314-1130 01-630-5314-2020 01-630-5314-2035 01-630-5314-2044 01-300-9410-2199 01-110-1234-0728 146,363 18,456 12,215 1,820 2,000 11,000 3,277 (39,026) 156,105 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com July 5, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Honorable Honorable Honorable Alfred T. Dowe, Jr., Council Member Sherman P. Lea, Council Member Brenda L. McDaniel, Council Member Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: VDSS Program Improvement Plan; Increase in Child Welfare Staff Complement Background: The federal government's Child and Family Service Review (CFSR) project has conducted exhaustive studies of each state's implementation of its child welfare programs. The reviews assessed seven program outcomes and seven systemic factors in the delivery of child protective services, foster care, adoptions and family preservation services. Each state is required to submit a Program Improvement Plan (PIP) to address areas where specific national performance standards were not met. Each locality must in turn develop its own PIP. Virginia's PIP was approved in 2004, and the state legislature has approved funding for the implementation of local plans. The amount allocated by the state to the City of Roanoke is $195,131. This amount includes the required 20% local match of $39,026 and is for the state FY 2006. PIP funds will be allocated in a separate state budget line for both FY 2006 and then in FY 2007. In FY 2008 the funding will be included in our base allocation provided the targets established in the local PIP are met. Considerations: The City of Roanoke Department of Social Services has submitted its PIP to Virginia Department of Social Services (VDSS). The plan requires much more intensive involvement by foster care staff in the delivery of services. Increased collaboration with foster children, birth families and foster families is an essential part of the plan. The CFSR conducted on a national level has shown that the relationship between social worker visits with these parties has a high correlation with increased well-being of foster children. The Child Welfare League of America, and the American Public Human Service Association have documented the need to reduce child welfare caseloads. The recommended caseload size ranges from eight to twelve children. The City averages about 16 foster care cases per social worker, when we are fully staffed at our present staff complement. Due to high demands and stress related tothejob, our foster care social work staff has turned over at an alarming rate during the past year to year and a half, and there have been vacancies on a nearly constant basis. The lack of stability in our workforce is contributing to our inability to fully meet the CFSR performance standards. Social workers also need strong supervisory support and training in order to effectively meet these standards and advance their job skills. Present supervisory units have about eight staff (including support staff); however, six staff per unit is the recommended size. The local PIP allocation of $195,131 will fund the salaries and benefits for four additional social workers and one social work supervisor. Positions will not be filled before August 1, 2005, so salary costs will only accrue for eleven months in FY 2006. This will enable the PIP allocation to cover start up costs for equipment purchases. The hiring of these staff will reduce foster care caseloads to an average of about 13 children per social worker. Supervisors will have about seven staff in their units. Recommended Action: Authorize the Department of Social Services to increase staff complement by four full-time social workers (grade 11) and one full time social work supervisor (grade 13). Adopt the accompanying budget ordinance which establishes a revenue estimate in the General Fund in the amount of $156,105, transfers funding of $39,026 from City Manager Contingency (001-300-9410-2199), and appropriates funding totaling $195,131 for the Department of Social Services as detailed below. 001-630-5314-1002 (Regular Employee Salaries) 001-630-5314-1105 (City Retirement) 001-630-5314-1120 001~630-5314-1130 001-630-5314-2020 001-630-5314-2035 001-630-5314-2044 (FICA) (Life Insurance) (Telephone) (Expendable Equipment) (Training and Development) 146,363 18,456 12,215 1,820 2,000 11,000 3,277 Respectfully submitted, Darlene L. Burcham City Manager DLB:tem C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Jane R. Conlin, Director of Human/Social Services Rolanda B. Russell, Assistant City Manager for Community Development CM05-00092 JESSE A. HALL Director of Finance email: j css¢_h al I(~ci.roan oke,va.u s CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director July 5, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: May Financial Report The following narrative provides commentary on the significant trends and budget variances of the first eleven months of fiscal year 2005. Revenues Revenues through May FY05 increased significantly compared to FY04, mainly due to the Transfer from the Debt Service Fund of $15.5 million which established the Budget Stabilization Reserve. Adjusted for this transfer, growth of 7.4% has occurred. The overall growth in FY05 is led by strong performance of the real estate tax and growth in Social Services reimbursements which corresponds with increased expenditures. A portion of the FY05 growth results from changes in accounting for charges to the Schools which are further described in the following narrative. Categories with significant variances from the prior year are discussed as follows. General Property Taxes increased 9.97% in fiscal year 2005 due to growth in real estate, personal property and the public service corporation taxes. Current year real estate tax increased approximately 8.5% due to growth in assessments and new construction in excess of the expected level. The personal property tax was due May 31~', and growth in the 7-8% range is anticipated for the year. The public service corporation taxes have risen compared to the prior year primarily due to the timing of receipt of revenues. Taxes are paid by public service entities based on assessments by the State Corporation Commission. Other Local Taxes have risen 2.62% in fiscal year 2005 through May. Revenues from the Business, Professional and Occupational License (BPOL) tax increased approximately 3% compared to FY04 and will exceed the revenue estimate.. The sales tax is up 1% compared to the prior year when both years are adjusted to exclude non-recurring collections of prior period sales taxes. Sales tax performance has stabilized following a growth year in FY04. The local share of the recordation tax has grown due to an increase in the tax rate which became effective September 1, 2004. The E-911 tax also grew as a result of an increase in its rate from $1.45 to $2.00 which became effective November 1, 2003. The prepared food and beverage tax has increased 4% since FY04, while the transient room tax has remained stable. Permits, Fees and Licenses increased 17.93% since FY04 as a result of an increase in building inspection fees and excavation permits. Building inspection fees increased as a result of several large building Honorable Mayor and Members of Council July 5, 2005 Page 2 permits including those for the Patrick Henry High School and Water Pollution Control Plant projects. Excavation permit fees increased in FYOS, as these fees are being charged to the Water Authority whereas they were not charged when Water and Water Pollution Control Funds were components of the City. Revenue from the Use of Money and Property declined ]4.12% due to a reduction in interest earnings and property rentals. Cash balances in the General Fund have been lower in the current year than in FY04. Rentals from the Commonwealth Building have declined through May due to a timing difference, and the City is no longer receiving parking lot rental from Carillon. Grants-in-Aid Commonwealth increased 9.12% due to increased revenues for social services and other state-funded programs. In FY05, CSA (Comprehensive Services Act) revenues have increased, correlating with expenditure increases related to the program. Revenues to fund foster care, day care and administrative costs of Social Services have also increased based upon expenditures of the programs. Funding of our Constitutional offices increased 4% in the current year as compared to last year. E9! 1 Wireless revenues have increased to fund additional staff positions. Rental car tax disbursements have risen in FY05 due to earlier receipt of the fourth quarter payment. Several revenue amounts have varied from FY04 based on changes in the amounts allocated by the State. Street maintenance funding has increased 3% and HB599 revenues are up approximately 9%. Conversely, the ABC and Wine taxes declined. Jail Per Diems have risen compared to FY04 when the third and fourth quarter payments from the State were reduced. Grants-in-Aid Federal decreased significantly compared to FY04 when reimbursements were received from FEMA related to flooding in February 2003. Internal Services increased 31.02% due to a change in accounting between FY04 and FY05 for School Comprehensive Services Act (CSA) and School Resource Officer billings. In prior years, the school share of CSA costs were deducted from the transfer to schools. The School Resource Officers were previously direct expenses of the schools. The resource officers are now accounted for in the City's Police Department and are billed by the General Fund to the Schools. Offsetting these increases are decreased internal charges in FY05 which resulted from the formation of the Western Virginia Water Authority. Transfers from Other Funds increased significantly due to the transfer of $15.5 million from the Debt Service Fund to establish the Budget Stabilization Reserve. Miscellaneous Revenue increased 56.67% in the current year due to an increase in donations, flood insurance proceeds, and other nonrecurring revenues. The payment in lieu of taxes from the Housing Authority was also received earlier in FY05 than FY04. Expenditures The FY05 expenditure budget includes funding of nearly $1.8 million to cover contracts and purchase orders made during FY04 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May 2004. General Fund expenditures increased 1.52%. This relatively small increase is affected by the fact that there has been one fewer payroll on a year to date basis in fiscal year 2005 as compared to fiscal year 2004. All departments are also affected by the fact that City employees received an average pay raise of 3.0% on July 1,2004. Other than these items which affect most categories of expenditures, variances between FY04 and FY05 are addressed as follows. Honorable Mayor and Members of Council July 5, 2005 Page 3 General Government expenditures declined 5.54% in FY05. Billings and Collections expenditures declined when the department's utility billing functions were transferred to the Water Authority July 1, 2004. There is a corresponding decline in revenues for these services which were previously paid by the Water and Water Pollution Control Funds. Health and Welfare expenditures increased 7.71% despite the reduction in payroll costs on a year to date basis because CSA (Comprehensive Services Act) expenditures have risen. The CSA program has been a continually rising cost of the City due to the increasing number of children being served and some of the costly facilities at which services are provided. Other Social Services expenditures also increased from FY04 to FY05, mainly as a result of increased expenditures for foster care, special needs adoption and daycare services. These expenditure increases impact the revenue growth in the Grants- in-Aid Commonwealth category as previously described. The Transfer to Debt Service Fund has increased 7.87% in the current year primarily due to the lease payment on the Human Services building which began in January 2004. The Transfer to School Fund increased 6.39% based on the formula for sharing of local taxes with the Schools. This transfer also increased due to the aforementioned change in accounting from FY04 to FY05 related to School CSA costs. The Transfer to School Capital Projects Fund in FY04 resulted from an appropriation of fund balance relative to CMERP for school construction and renovation costs. There has been no similar transfer in FY05. Nondepartmental expenditures decreased 27.85% due to a net decline in transfers to other funds of the City. Transfers vary from year to year based on transactions between the General Fund and other funds of the City. In FY04, a one-time transfer of approximately $2.8 million was made from the General Fund to the Parking Fund for the retirement of the lease of the Century Station parking garage. Sincerely, Jesse A. Hall Director of Finance JAH:ca Attachments Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE. VIRGINIA GENERAL FUND STATEMENTOFREVENUE Year to Date for the Period July I - May 31 July 1 - May 31 Revenue Source 2003-2004 2004-2005 General Preperty Taxes $ 71,616,755 $ 78,759,381 Other Local Taxes 52,173,087 53,539,688 Permits, Fees and Licenses 946,474 1.116,168 Fines and Forfeitures 1,311,136 1,349.508 Revenue from Use of Money and Property 550,212 472,541 Grants-in-Aid Commonwealth 43,061.605 46,988,538 Grants-in-Aid Federal Government 130,731 19,385 Charges for Services 8,085,295 8,270,023 Internal Services 1,715,075 2,247,049 Transfers from Other Funds 15,501,876 Miscellaneous Revenue 361 ~298 566,052 Total $ t79.951.668 $ 208~830;509 of Change Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received 9,97 % $ 87,491,000 90.02% 2,62 % 62,631,000 85.48% 17.93 % 1,112,000 100.37% 2.95 % 1,321,000 102A8% -14.12 % 735,000 64.29% 9.12 % 47.990,014 97.91% -85.17 % 34,000 57.01% 2.28 % 8,115,000 101.91% 31.02 % 2,730,000 82.31% 100.00 % 15.501.876 100.00% 56.67 % 494,445 114.48% 16~05 % $ 228,155~335 9t.53% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July I - May 31 Expenditures 2003-2004 General Government $ 10,644,347 Judicial Administration 5,546,424 Public Safety 45,507,084 Pubit= Works 20,523,728 Health and Welfare 26,134,379 Parks, Recreation and Cultural 7,682,620 Community Development 5,311,067 Transfer to Debt Service Fund 14,513,017 Transfer to School Fund 45,445,951 Transfer to School Capital Projects Fund 1,025,630 Nondepartmentat 9~4t8~342 Total $ 191~752~589 July I - May 31 Percentage Unencumbered 2004-2005 of Change Balance 10,054,482 -5.54 % $ 1,719,653 5,754,501 3.75 % 1,195,599 46,883,875 3.03 % 5,726,734 20,418,816 -0.51% 2,463,280 28,149,748 7.71% 1,441,459 7,546,029 -1.78 % 1,192,188 5,059,106 -4.74 % 703,730 Current Fiscal Year Percent of Revised Budget Appropriations Obligated $ 11,774,135 85.39% 6,950,100 82.80% 52,610,609 89.11% 22,882,096 89.23% 29,591,207 95.13% 8,738,217 86.36% 5,762,836 8779% -100.00 % 000% 6~795,582 -27.85 % 3,383,321 10,178,903 66.76% t94,669r634 1.52 % $ 22,005,4t8 $ 2t6,679,052 89.84% 15,655,376 7.87 % (144,706) 15,510,670 100~93% 48,352,119 6.39 % 4,324,160 52,676,279 9179% CITY OF ROANOKE, VIRGINIA CiViC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE ELEVEN MONTHS ENDING MAY 31, 2005 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Flood Damage Reimbursements Virginia Municipal League Arena Ventures Contractual Penalties Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer from Capital Projects Fund Transfer to Debt Service Fund Gain on Disposal of Fixed Asset Interest and Fiscal Charges Miscellaneous Total Nonoperating Revenues Net Loss FY2005 $ 581,824 178,405 136,793 425,577 17,561 80,026 311,531 86,710 66,048 786,611 15,787 2,686,873 1,749,114 1,943,338 427,123 4,119,575 (1,432,702) 38,384 177,239 122,970 567,484 102,277 (66,219) (88,350) 6,256. 860,041 FY 2004 754,520 220,694 96,521 445,911 10,775 87,676 407,083 94,035 84,592 1,077,124 11,751 3,290,682 1,813,659 2,122,863 483,199 4,419,721 (1,129,039) 13,486 23,453 11,865 117,506 477,565 113,728 260,000 (62,194) 45,000 464 1,000,873 $ (128,166) CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE ELEVEN MONTHS ENDING MAY 31, 2005 Operating Revenues Century Station Garage Williamson Road Garage Gainsboro Surface Norfolk Ave Surface Market Square Garage Church Ave Garage Tower Garage Williamson Road Surface Lot Gainsboro Garage Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund (see note) Transfer from Department of Technology Fund Interest and Fiscal Charges Net Nonoperating Revenues (Expenses) Net Income FY 2006 FY 2004 $ 341,528 $ 378,231 482,616 500,490 48,793 40,803 57,941 57,163 206,900 217,698 561,813 541,468 395,010 411,830 79,051 76,349 95,278 81,441 148,813 135,301 2,417,743 2,440,774 950,289 983,386 525,775 508,861 1,476,064 1,492,247 941,679 948,527 36,730 16,850 2,845,800 78,000 (295,830) (332,117) (259,100) 2,608,533 $ 682,579 $ 3,557,060 Note: The Transfer from General Fund for FY 2004 was to redeem the Century Station Garage lease. 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MAY 31, 2005 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 2005. BALANCE AT BALANCE AT BALANCE AT FUND APB 30, 2005 RECEIPTS DISBURSEMENTS MAY 31, 2005 MAY 31, 2004 GENERAL $1,825,157.57 $25,485,801.92 $15,103,001.61 $12,207,957.88 $8,163,778.11 WATER 420.00 0.00 0.00 420.00 5,798,951.35 WATER POLLUTION CONTROL 1,738.22 0.00 0.00 1,738.22 27,291,412.79 CIVIC FACILITIES 7,912,725.71 172,059.18 877,436.17 7,207,348.72 1,612,800.11 PARKING 3,523,486.19 199,783.80 54,162.57 3,669,107.42 1,214,304.87 CAPITAL PROJECTS 57,324,166.19 232,026.66 1,164,241.24 56,391,951.61 47,821,649.95 MARKET BUILDING OPERATIONS (121,047.41) 28,528.91 31,803.60 (124,322.10) 124,889.86 CONFERENCE CENTER 4,079,089.43 10,862.81 2,760.60 4,087,191.64 3,783,771.31 DEBT SERVICE 16,856,921.93 109,856.98 0.00 16,966,778.91 14,316,398.00 DEPT OF TECHNOLOGY 3,182,818.00 178,010.76 124,106.52 3,236,722.24 3,941,072.32 FLEET MANAGEMENT 786,302.70 177,841.77 332,586.29 631,558.18 780,954.06 PAYROLL (12,720,982.24) 15,164,590.99 16,2471245.17 (13,803,636.42) (12,524,230.45) RISK MANAGEMENT 11,496,882.11 1,009,185.93 817,442.97 11,688,625.07 12,288,797.48 PENSION 616,929.10 1,731,920.63 1,750,556.96 598,292.77 973,657.43 SCHOOL FUND 1,192,940.11 6,127,737.48 5,597,586.42 1,723,091.17 6,639,728.39 SCHOOL CAPITAL PROJECTS 17,512,748.11 7,014.01 868,316.16 16,651,445.96 5,071,457.39 SCHOOL FOOD SERVICE 122,570.80 514,651.21 351,578.13 285,643.88 110,075.12 FDETC 0.00 0.00 0.00 0.00 (393.57) GRANT 737,867.76 763,870.75 396,380.31 1,105~358.20 949,182.19 TOTAL $114,330,734.28 $51,913,743.79 $43,719,204.72 $122,525,273.35 $128,358,256.71 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 31, 2005. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $1,029,957.63 1,721,361,90 3,600,000.00 6,916,758.75 9,477,095.20 10,655,811.29 32,399,782.99 23,723,191.31 33,001,314.28 $122,525,273.35 JUNE 18, 2005 POWERS, TREASURER CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE ELEVEN MONTHS ENDED MAY 31, 2005 Additions: Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) FY 2005 $ 5,755,760 20,324,189 2,647,298 22,971,487 345,241 22,626,246 28,382,006 FY 2004 $ 4,595,061 29,038,027 2,204,838 31,242,865 391,357 30,851,508 $ 35,446,569 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance May 31 $ 18,545,141 306,049 18,851,190 9,530,816 306,925,352 .~$316,456,168 $ 16,623,224 284,271 16,907,495 18,539,074 283,983,057 $302,522,131 5 CITY OF ROANOKE PENSION PLAN BALANCE SHEET MAY 31, 2005 Assets FY 2005 FY 2004 Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets $ 598,293 317,573,988 1,431 6,531 $ 318,180,243 $ 973,657 303,146,640 1,431 6,150 $ 304,127,878 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,720,731 3,344 1,724,075 $ 1,551,861 53,886 1,605,747 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance 306,925,352 9,530,816 316,456,168 $ 318,180,243 283,983,057 18,539,074 302,522,131 $..~04,127,878 6 MARY F, PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, xr~inia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk~ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 rvlr. Read A. Lunsford P. O. Box 1205 Roanoke, Virginia 24006 Dear Mr. Lunsford: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from August 25, 1980 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, ~rn,ginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk@ci.roanok¢.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Lucian Y. Grove 3118 Hubbard Road, S. W. Roanoke, Virginia 24018 Dear Mr. Grove; On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from February 7, 1994 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, f~ Ma~Fw F. Para~ker~' , CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'trginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.u8 STEpHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Edgar V. Wheeler 1320 Lakewood Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Wheeler: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from January 9, 1984 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 $ Church Avenue, S.W., Room 456 Roanoke, Va'ginia 2dO 11 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 ]E-mail: clerk @ ci.roanok¢.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Dennis Tinsley 719 Estates Road, S. E. Roanoke, Virginia 24014 Dear Mr. Tinsley; On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from July 24, 1995 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKE]~ CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh'ginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Ms. Kathy S. Hill 509 Arbor Avenue, S. E. Roanoke, Virginia 24014 Dear Ms. Hill: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from November 4, 1991 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, ~raginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanok¢.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. E. L. Noell 2620 Baird Street, S. W. Roanoke, Virginia 24015 Dear Mr. Noell: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from March 16, 1998 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy CiW Clerk K:~oath and leaving service Wlood Plain Committee\Dennis TInsley abolish letter.dm; MARY F. PARKER, CIVIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Mack D. Cooper, II 1410 Main Street, S. W. Roanoke, Virginia 24015 Dear Mr. Cooper: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from September 4, 2001 to JulY 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Marg F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'a'ginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-marl: clerk@ci.roanok¢.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Bill Tanger P. O. Box 1750 Roanoke, Virginia 24008 Dear Mr. Tanger: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from May 17, 1999 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, ~rn'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk@ci.roanok¢.va.u$ STEPHANIE M. MOON, CMC Deputy City Clerk SHE1LA N. HARTMAN Assistant City Clerk July 6, 2005 File #110-237 Mr. Frank B. Caldwell, III 8055 Martin Creek Road, S. W. Roanoke, Virginia 24018 Dear Mr. Caldwell: On Tuesday, July 5, 2005 the Members of Roanoke City Council adopted Resolution No. 37115-070505 which abolished the Flood Plain Committee. The Members of Council requested that I express sincere appreciation for your service as a member of the Flood Plain Committee from September 15, 2003 to July 5, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Read A. Lunsford, Chair, Flood Plain Committee, P. O. Box 1205 Roanoke, Virginia 24006 Stephanie M. Moon, CMC, Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of July, 2005. No. 37115-070505. A RESOLUTION discontinuing and abolishing the Flood Plain Committee which was first appointed by a former Mayor on April 30, 1973, and expressing this Council's ~appreciation to the members for their services to the City. WHEREAS, (~n April 30, 1973, former Mayor Roy L. Webber appointed a Flood Plain Committee for the purpose of contacting other affected governing bodies to get a consensus of opinion as to measures that may be taken to prevent flooding and further coordinate relief from flooding along the Roanoke River and its tributaries; and WHEREAS, this Committee has served its purpose, and it is no longer necessary to continue as a Council-appointed committee. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Flood Plain Committee is hereby discontinued and abolished. 2. This Council takes this opportunity to express its appreciation to the members of this Committee for their services to the City of Roanoke. ATTEST: City Clerk. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Ch~ch Avenue, S.W. Room 456 Roanoke, Vaginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk @ ci.roanok¢.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHELLS, N. HARTMAN Assistant City Clerk July 7, 2005 File #15-110-202 Ms. Martha P. Franklin 4751 Peach Tree Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Franklin: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 5, 2005, you were appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Martha P. Franklin July 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Barry K. Agnew, Acting Secretary, Personnel and Employment Practices Commission Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2005, MARTHA P. FRANKLIN was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this seventh day of July, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 $ Church Avenue, S.W., Room 456 Roanoke, V~rginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHE1LA N. HARTMAN Assistant City Clerk July 7, 2005 File #15-110-202 Ms. Letitia A. Smith 3770 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 5, 2005, you were appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Letitia A. Smith July 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Barry K. Agnew, Acting Secretary, Personnel and Employment Practices Commission Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2005, LETITIA A. SMITH was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this seventh day of July, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, xru~Jnia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.u s STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 7, 2005 File #15-110-202 Mr. Curtis E. Mills 3317 Kingsbury Circle, S. W. Roanoke, Virginia 24014 Dear Mr. Mills: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 5, 2005, you were appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Curtis E. Mills July 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Barry K. Agnew, Acting Secretary, Personnel and Commission Stephanie M. Moon, CMC, Deputy City Clerk Employment Practices COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2005, CURTIS E. MILLS was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this seventh day of July, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Wrginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.u$ July 6, 2005 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #110-202 Mr. I. B. Heinemann 2825 Longview Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Heinemann: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2005, you completed your third consecutive term of office as a member of the Personnel and Employment Practices Commission. The Mayor and Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission from December 13, 1993 to June 30, 2005. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure pc: Barry Agnew, Acting Secretary, Personnel Commission Stephanie M. Moon, CMC, Deputy City Clerk and Employment Practices MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Xrtrginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk July 7, 2005 File #15-110-448 Ms. Robin Murphy-Kelso 4449 Summit Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Murphy-Kelso: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 5, 2005, you were reappointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2008. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Robin Murphy-Kelso July 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Mary F. Parker, City Clerk MFP:ew Enclosures pc: Robert A. Clement, Jr., Neighborhood Neighborhood Partnership Stephanie M. Moon, CMC, Deputy City Clerk Services Coordinator, COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2005, ROBIN MURPHY-KELSO was reappointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this seventh day of July, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, ~r~rginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk @ ci.roanoke.va.us July 7, 2005 File #15-178 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Ben J. Fink 2715 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Fink: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 5, 2005, you were reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2009. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. BenJ. Fink July 7, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc' John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359 Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth dayofJuly, 2005, BENJ. FINK was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2009. Given under my hand and the Seal of the City of Roanoke this seventh day of July, 2005. City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk July 7, 2005 File #1-38-83-104-184-280 Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor Dear Ms. Burcham and Gentlemen: I am attaching copy of Ordinance No. 37116-070505 establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for the fiscal year beginning July 1, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 5, 2005. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Barry K. Agnew, Acting Director, Human Resources K:~AGENDA CORRESPONDENCE~3genda correspondence 05~July 05~luly 5 2005 correspondence.doc IN THE COUNCIL OF THE CITY OFROANOKE, VIRGINIA The 5th day of Julyt 2005. No. 37116-070505. AN ORDINANCE establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2005; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. For the fiscal year beginning July 1, 2005, and ending June 30, 2006, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries of Council-appointed officers shall be the salary received by each during the fiscal year July 1, 2004, ending June 30, 2005, increased by three percent (3.0%). 2. Any increase in compensation due to any officer or employee under this Ordinance shall be first paid with the first paycheck in July, 2005. 3. The Director of Finance shall continue to pay on an installment basis the sum of $8,000.00 per calendar year to ICMA as deferred compensation on behalf of the five incumbent , Council-appointed officers. The sum shall be paid in equal quarterly installments. 4. In no calendar year shall amounts of deferred compensation contributed by the City to ICMA on behalf of the Council-appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually. 5. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by ICMA to implement this ordinance. .... 6. This ordinance shall remain in effect until amended or repealed by ordinance duly adopted by City Council. 7. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk.