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GREATER ROANOKE TRANSIT COMPANY,
July 24, 1974.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Byron
E. Haner, at 2 o'clock p.m., Wednesday, July 24, 1974, in the
Executive Council Chambers in the Municipal Building, City of Roa-'
ngke, Virginia, pursuant to written notice given all seven Directors
by the Secretary of the Corporation for the purpose of consideration
of approval of the five-year Transit Development Program, and, also,
consideration of draft provisions for negotiations with the Local
Chapter of the Amalgamated Transit Workers AFL-CIO to meet the pro-
visions of Section 13 (c) of the Urban Mass Transportation Act of
1964.
PRESENT: Directors Byron E. Baner, A. N. Gibson, Cabell J.
Fearn, R. Dale Caudill, S. W. Hylton and William C. Stott, Jr.- .... 6.
ABSENT: Director Kit B. Kiser ................................ 1.
Also present were Mr. James N. Kincanon, one of the incorpora-
tors and named in Lhe Articles of Incorporation as the Registered
Agent, Mrs. Mary F. Parker, Secretary, Mr. William B. Hurd, Transpor-
tation Planner, and various representatives of the press and news
media.
The President presented a communication from Director Kit B.
Kiser advisin9 that he will be absent from the July 24, 1974, meeting
of the Board of Directors, however, he would like to certify his
agreement with the proposed "Agreement Pursuant to Section 13 (c) of
the Urban Mass Transportation Act of 1964, As Amended" as presented
to the Directors by Mr. William B. Burd on July 17, 1974, and, further,
he would like to certify his approval of the proposed 1975-1979
Transit Development Program as also presented to the Board of
Directors on July 17, 1974.
Mr. Caudill offered the following Resolution adopting a
Transit Development Program 1975-1979, with certain amendments
RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company, THAT the documents identi-
fied as Attachment 1 to Exhibit G and Attachment 2
to Exhibit G are adopted as the Transit Development
Program, 1975-1979, with the following amendments:
To Attachment 2 to Exhibit G, on the third
page, change "wrench" to "winch" and "45,300
sq. ft. @ $25" to "25,300 sq. ft. @ $25"; on
the sixth page, change "Bus Stop signs 30,000"
to"Bus Stop signs 50,000"; and on the seventh
page, under the heading SOURCES OF FUNDS,
change the 1975 column to read:
Proceeds of Sale of Replaced
Equipment $ 6,600
Federal Grant 1,323,252
Local Funds 330,814
$1,660,666
and the figure "$280,732" in Footnote 2 to read
"$281,191".
Mr. Caudill moved the adoption of the Resolution. The motion
was seconded by Mr. Gibson and unanimously adopted, Mr. Kiser
absent, but having expressed his approval through a prior communi-
cation.
The President then requested that all those Directors in
favor of authorizing Mr. William B. Hurd, Transportation Consul-
tant, to agree, if offered, to meet the provisions of Section
13(c) of the Urban Mass Transportation Act of. 1964. answer by
show of hands.
The followin9 Directors answered affirmatively by show
of hands in favor of meetin9 the provisions of Section 13 (c)
of the Urban Mass Transportation Act of 1964, if same is
offered: Directors Gibson, Fearn, Caudill, Hylton, Stott
and President Haner ................................. 6.
(Mr. Kiser absent, but having expressed his approval through
a prior communication.)
Mr. Gibson moved that the meeting be adjourned. The
motion was seconded by Mr. Stott and adopted, Mr. Kiser
absent.
There being no further business, the President declared
the meeting adjourned.
ATTEST:
Secretary
APPROVED·
President
GREATER ROANOKE TRANSIT CO. ANY,
PUBLIC HEARING,
Auqust 28, 1974.
A public hearinq was held by the Board of Directors
of the Greater Roanoke Transit Company on Auqust 28, 1974,
at 7:30 p.m., in the Roanoke City CouncH Chambers, pursuant
to written notice qiven
of the Corporation, for
interested persons and
all seven Directors by the President
the purpose of hearin9 the views of
aqencies on the social, economic and
environmental aspects of a proposed project for which federal
financial assistance is beinq sought under the Urban Mass
Transportation Act of 1964.
PRESENT: Directors A. N. Gibson, Cabell J. Fearn, R.
Dale Caudill, S. W. Hylton, William C. Stott, Jr., Kit B.
Kiser and President Byron E. Haner ....................... 7.
ABSENT: None ....................................... 0.
Also present were Mr. James N. Kincanon, one of the in-
corporators and named in the Articles of Incorporation as
Reqistered Aoent; Mrs. Mary F. Parker, Secretary; Mr. William
B. Hurd, Transportation Planner; Mayor Roy L. Webber; and
various representatives of the press and ne ws media.
Mr. William B. Hurd, Transit Consultant to the City of
Roanoke and the Greater Roanoke Transit Company, summarized
the project which is now under consideration.
The President declared the public hearinq open and
requested th~ persons wishin9 to comment on or submit
evidence with respect to the project to please come forward
and, when recognized, state their na~ s and the organizations
they may represent.
No one appearing before the Board of Directors relative
to the matter, the President declared the public hearing
closed but advised that the Bo~ d will continue in open
session for the purpose of considering a Resolution concern-
ing application for federal assistance and such other matters
as may come before it.
Mr. Stott offered the following Resolution authorizing
the filing of an application wi~ the Department of Trans-
portation, United States of America, for a grant under the
Urban Mass Transportation Act of 1964:
A RESOLUTION authorizing the filing of an applica-
tion with the Department of Transportation, United
States of American, for a grant under the Urban
Mass Transportation Act of 1964, as amended.
WHEREAS, the Secretary of Transportation is autho-
rized · to make grants for mass transportation pro-
jects; and
WHEREAS, the contract for financial assistance will
impose certain obligations upon the applicant
including the provision by it of the local share
of project costs; and
WHEREAS, it is required by the U. S. Department of
Transportation in accord with the provision of
Title VI of the Civil Rights Act of 1964, that in
connection with the filing of an application for
assistance under the Urban Mass Transportation Act
of 1964, as amended, the applicant give an
assurance that it will comply with Title VI of the
Civil Rights Act of 1964 and the U. S. Department
of Transportation require~nts thereunder; and
WHEREAS, it is the goal of the applicant that minority
business enterprise be utilized to the fullest extent
possible in connection with this project, and that
definitive procedures shall be established and ad-
ministered to ensure that minority businesses shall
have the maximum feasible opportunity to compete for
contracts when procuring construction contracts, sup-
plies, equipment contracts, or consultant and other
services:
NOW, THEREFORE, BE IT RESOLVED by the Board of
Directors of the Greater Roanoke Transit Company
That Byron E. Haner, President, is authorized to
execute and file an application on behalf of the
Creater Roanoke Transit Company with the U. S.
Department of Transportation for aid in the
financing of a capital improvement project
generally described as:
a. Purchase of ~ e physical assets of Roanoke
City Lines, Inc.
Purchase of 22 new 45-passenger, air-con-
ditioned diesel transit buses with V-6 en-
gines and VS2-6 transmissions (or equal),
each equipped with an environmental improve-
ment package, less catalytic muffler, and
less tires.
c. Purchase of spare units for transit buses.
d. Purchase and installation of 26 sets of low-
sac needle injectors.
e. Reconditioning 26 buses.
That the aforesaid President is authorized to
execute and file with such application an
assurance or any other document re~ired by the
U. S. Department of Transportation effectuating
the purpose of Title VI of the Civil Rights Act
of 1964.
That the aforesaid President is authorized to
furnish such additional information as the
U. S. Department of Transportation may require
in connection with t~ application or the
project.
That the aforesaid President is authorized
to set forth and execute affirmative minority
business policies in connection with the pro-
ject's procurement needs.
CERTIFICATION
The undersigned duly qualified
of the Greater Roanoke Transit
that the foregoing is
Resolution adopted at
the Board of Directors
August, 1974.
and acting Secretary
Company certifies
a true and correct copy of a
a legally convened meeting of
held on th~ 28th day of
Secretary
Mr. Stott moved the adoption of the Resolution. The
motion was seconded by Mr. Gibson and unanimously adopted.
There being no further business, the President de-
clared the meeting adjourned.
ATTEST: ~tz:u2..o._
Secretary
APPROVED:
/ President
GREATER ROANOKE TRANSIT COMPANY,
Wednesday, October 9, 1974.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Byron
E. Haner, at 7:30 p.m., Wednesday, October 9, 1974, in Room 362
of the Municipal Building, Roanoke, Virginia, pursuant to
written notice given all seven Directors by the Secretary of
the Corporation, for the purpose of hearing a report relative
to proposals which were received for the management of the
facilities t.o be acquired by Greater Roanoke Transit Company.
PRESENT: Directors Robert A. Garland, A. N. Gibson, S. W.
Hylton, Roy L. Webber and President Byron E. Haner ......... 5.
ABSENT: Directors R. Dale Caudill and William C. Stott,
Jr.- ....................................................... 2.
Also present were Mr. Charles R. Allen, Assistant City
Attorney; Mrs. Mary F. Parker, Secretary; Mr. William B. Hurd,
Transportation Planner; Mr. William G. Kuthy, Assistant City
Planning Director;
and news media.
MINUTES: Mr. Gibson
of the Board of Directors
and various representatives of the press
moved that the minutes of the meeting
held on Wednesday, August 28, 1974, be
approved as written. The motion was seconded by Mr. Hylton
and adopted.
The President called to the attention of the Beard of Direc-
tors receipt of resignations from Messrs. Kit B. Kiser and Cabell
J. Fearn.
Mr. Gibson moved that the resignations be accepted. The
motion was seconded by Mr. Hylton and adopted.
The President advised that Mr. Kiser also served as
Vice-President of the Greater Roanoke Transit Company and
called for nominations to fill the vacancy.
Mr. Webber placed in nomination the name of Mr. Robert
Garland. The nomination was seconded by Mr. Gibson.
Mr. Gibson moved that the nomimtions be closed. The
motion was seconded by Mr. Webber and, on vote, carried,
and Mr. Robert A. Garland was elected as Vice-President of
the Greater Roanoke Transit Company by five of the Directors
voting,
Mr.
October
of the facilities to be acquired by Greater
Company were received and publicly opened:
American Transit Corporation St. Louis, Missouri
ATE Management and Service
Company, Incorporated
City Coach Lines, Incorporated
Tide Transportation Corporation
Urbtrans
Mr. Hurd further advised that it
representatives of ATE Management and
porated; American Transit Corporation;
Incorporated, be invited to
Wednesday, October 23, 1974,
5 p.m., for interviews with
their proposals; and that it is also recommended that
Transportation Corporation and Urbtrans be eliminated
further consideration.
Messrs. Caudill and Stott absent.
Hurd advised that at 11:00 a.m., on Wednesday,
9, 1974, the following proposals for the management
Roanoke Transit
Cincinnati, Ohio
Jacksonville, Florida
Mastic Beach, New York
Tulso, Oklahoma
is recommended that
Service Company, Incor-
and City Coach Lines,
appear in the City of Roanoke on
between the hours of 2 p.m., and
the Board of Directors relative to
Tide
from
010
(For full text, see report as filed in the records of
the Secretary of the Greater Roanoke Transit Company.)
Mr. Garland moved that Council concur in the recommendation
of Mr. Hurd that representatives of ATE Management and Service
Company, Incorporated; American Transit Corporation; and City
Coach Lines, Incorporated, be invited to appear before the
Board of Directors on Wednesday, October 23, 1974, between the
hours of 2 p.m., and $ p.m., for interviews, and that Tide
Transportation Corporation and Urbtrans be advised that they
have been eliminated from further consideration. The motion
was seconded by Mr.
Stott absent.
The President
the Board of Directors
estate matter.
Mr. Garland moved
Gibson and adopted, Messrs. Caudill and
advised
of the necessity of meeting with
in Executive Session to discuss a real
that the Board of Directors concur in
the request
motion was
vote:
AYES:
President
NAYS:
of the President for an Executive Session. The
seconded by Mr. Gibson and adopted by the following
Directors Garland, Gibson, Hylton, Webber and
Haner ............................. 5.
None ............................ 0. (Messrs. Caudill
and Stott absent)
After the executive session, there being no further
business, the President declared the meeting adjourned.
ATTEST: ~
Secretary
APPROVED:
· -'/ President
Oll
GREATER ROANOKE TRANSIT COMPANY,
Wednesday, October 23, 1974,
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Byron
E. Barter, at 2 o'clock p.m., Wednesday, October 23, 1974, in
the City Manager's Conference Room, Room 362, in the Municipal
Building, City of Roanoke, Virginia, pursuant to written notice
of the Secretary of the Corporation, for the purpose of inter-
viewing the firms that are under consideratio~ by the Board
for management of the transit facilities.
PRESENT: Directors R. Dale Caudill, Robert A. Garland,
A. N. Gibson, S. W. Hylton, Roy L. Webber and President Byron
E. Baner ........................................ 6.
ABSENT: Director William C. Stott ......... 1.
Also present were Mrs. Mary F. Parker, Secretary; Mr.
William B. Hurd, Transportation Planner; Mr. William G. Kuthy,
Assistant City Planning Director; and various representatives
of the press and news media.
The President advised that representatives of American
Transit Corporation; ATE Management ~ Service Company, Incorpor-
ated; and City Coach Lines, Incorporated, have been requested to
be present in order for members of the Board to
their respective management proposals, advising
will be devoted to each company, 30 minutes for
tion and 30
to them.
question them on
that one hour
their presenta-
minutes in order for the Board to direct questions
012
Mr. John W. Dameron, Vice President, Management Services,
American Transit Corporation, and other representatives of
proposal
members.
Mr.
that company, appeared before
and answered various
the Board and explained their
questions raised by the Board
Phillip Ringo, Executive
and Service Company, Incorporated,
that company, appeared before the
Vice President, ATE Management
and other representatives of
Board and explained their pro-
posal and answered various questions raised by the Board members.
Mr. Joseph C. Poquette, President, City Coach Lines, Incor-
porated, and another representative of that company, appeared
before the Board and explained their proposal and answered various
questions raised by the Board members.
Upon question as to possible reasons that the other pro-
posals were somewhat lower than the proposal submitted by City
Coach Lines, Mr. Poquette replied that he is of the understanding
that American Transit Corporation owns and operates its own in-
surance company.
Mr. Hurd requested that the minutes show the following excerpt
from the proposal of American Transit Corporation:
"INSURANCE
GRTC may be insured under ATC's blanket public
liability and property damage policy (rates to be
quoted), or if GRTC desired to secure local bids
on PL/PD insurance, ATC will prepare specifica-
tions for such bidding."
There being no further business, the President continued
the meeting until Thursday, October 24,
a.m., in the City Manager's Conference
1974, at 11 o'clock
Room, Room 362, in the
Municipal Building.
013
On Thursday, October 24, 1974, at 11 o'clock a.m., the
meeting reconvened in the City Manager's Conference Room with
President Haner presiding.
PRESENT: Directors R. Dale Caudill, Robert A. Garland,
A. N. Gibson, S. W. Hylton, Roy L. Webber and President Byron
E. Haner ............................................. 6.
ABSENT: Director William C. Stott .............. 1.
Also present were Mrs. Mary F. Parker, Secretary; Mr.
William B. Burd, Transportation Planner; Mr. William G. Kuthy,
Assistant City Planning Director; and various representatives
of the press and news media.
The President declared the floor open for discussion as to
the selection of a management firm to operate the transit facil-
ities.
Mr.
opinion
Garland and other members of the Board
that all three firms were qualified;
posal of ATE Management and
to be the more favorable of
Mayor Webber advised
cared that they would try
expressed the
however, the pro-
Service Company, Incorporated, seemed
the three.
that none of the three companies indi-
to make operation of the transit
facilities other than a subsidized operation, that the city could
employ its own manager and operate the system, and, if the city
has to subsidize it, the subsidy would be lower than someone
outside of the City of Roanoke operating it, that the Board of
Directors could
the guidance of
as efficiently,
and having
secure the services of a local person, and, under
the Board, the facilities could be operated just
if not more so, than having an outside manager
an exorbitant price to pay and no control over anything.
014
After a lengthy discussion of the matter, Mr. Garland
offered the following Resolution:
RESOLVED, that the Board of Directors of Greater
Roanoke Transit Company, considering certain bids
made to it for management of a bus transit system
to be acquired by Greater Roanoke Transit Company,
at this time favors the written proposal made by
ATE Management and Services Company, Incorporated,
for such services.
FURTHER RESOLVED that the foregoing be forwarded
to the Council of the City of Roanoke with request
that the Council concur in the award by Greater
Roanoke Transit Company for contract to ATE Manage-
ment and Services Company, Incorporated, for pro-
viding management services over a three-year period
on the basis of ATE's proposal, the commencement
of pre-takeover services to be when directed in
writing by Greater Roanoke Transit Company President
and the continuation of contract to be subject to
the approval of UMTA application for grant and to
acquisition by Greater Roanoke Transit Company of a
bus transportation system.
Mr. Garland moved the adoption of the Resolution. T~e motion
was seconded by Mr. Caudill and adopted, Mayor Webber voting
no. (Mr. Stott absent.)
There being no further business, the President declared the
meeting adjourned.
ATTEST: ~O~_Z~._.
Secretary
APPROVED:
resident
015
GREATER ROANOKE TRANSIT
December 9, 1974.
COMPANY,
A special meeting of the Board of Directors of the Greater
Roanoke Transit Company was held at 5:00 p.m., Monday, December 9,
1974, in the Executive Council Chambers in the Municipal Building,
City of Roanoke, Virginia, for the purpose of electing certain officers
of the corporation and of considering such business or matters as may
properly come before the Board of Directors, pursuant to written notice.
PRESENT: Directors Robert A. Garland, William S. Hubard, David
K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President
Roy L. Webber ................................ 7.
ABSENT: None ........................... O.
Also present were Mr. James N. Kincanon, legal counsel for the
corporation and named in the Articles of Incorporation as its Registered
Agent; Mr. A. N. Gibson, Treasurer; Mrs. Mary F. Parker, Secretary;
and various representatives of the press and news media.
Mr. Philip Ringo, Executive Vice President, ATE Management and
Service Company, Incorporated, appeared before the Board of Directors
and advised that ATE has reviewed its policy regarding term of contract
for management of the transit facilities and still feels that a two
year contract is important, that he knows the city is concerned about
regional takeover, and, for that reason, ATE is more than willing to
sign a two year contract with the City of Roanoke with the proviso that
if a Regional Transportation District is established all rights of ATE
under that contract will terminate at that time and there will be no
charges incurred by ATE for moving expenses for its employees.
At this point, Mr. Trout left the meeting.
After a discussion as to the term of contract and regional
takeover, Mr. Garland moved that the contract with ATE Management
and Service Company, Incorporated, be revised in accordance with
the verbal remarks of Mr. Ringo, viz: a two year contract with
ATE Management and Service Company, Incorporated, with the proviso
that the contract could be terminated at any time if a Regional
Transportation District is established
no moving expenses incurred by ATE for
was seconded by Mr. Lisk and adopted by
AYES: Directors Garland, Hubard,
and that there would be
its employees. The motion
the following vote:
Lisk and Taylor ........ 4.
NAYS: Director Thomas and President Webber .............. 2.
(Director Trout absent)
There being no further business, the President declared the
meeting adjourned.
APPROVED: ATTEST:
qfr~hent - Seergta~y
We, the undersigned members of the Board of Directors of
Greater Roanoke Transit Company have read and do approve the fore-
going minutes of a Special Meeting
Robert A. !aWr~
~iam S. Hub
Noel C. Taylor
~ ~~oy~i.Oie~esldent
9, 1974:
017
CREATER ROANOKE TRANSIT COMPANY,
Monday, January 13, 1975.
A special meeting of the Board of Directors of the Greater
Roanoke Transit Company held on written call of the President given
January 7, 1975, to each member of the Board, was called to order by
the President, Mr. Roy L. Webber, at 5 o'clock p.m., Monday, January
13, 1975, in the Executive Council Chambers in the Municipal Building,
City of Roanoke, Virginia, the time and place stated in the notice.
PRESENT: Directors Robert A. Garland, William S. Hubard, David
K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and
President Roy L. Webber ................ 7.
ABSENT: None ..................... O.
Also present were Mr. James N. Kincanon, legal counsel for the
corporation; Mr. A. N. Gibson, Treasurer; Mrs. Mary F. Parker,
Secretary; and various representatives of the press and news media.
As stated in the notice, the meeting was called and held for the
purpose of consideration and possible approval of a proposed contract
of sale from Roanoke City Lines, Inc., to Greater Roanoke Transit
Company of the former's local bus transportation system; consideration
and possible approval o£ the 13(c) Agreement; consideration and
possible approval of a management agreement proposed to be entered
into with ATE Management and Service Company, Incorporated; considera-
tion of said Company's appointment of a Resident Manager and a Director
of Marketing and Operations Planning; and to consider the question of
appointment of an Executive Committee as provided for by Article IV
of the By-Laws of this Company.
With reference to the Contract of Sale, Mr. Hubard moved
that the Contract of Sale of the physical assets and property,
less rea! estate, of Roanoke City Lines, Inc., as proposed by
Roanoke City Lines, Inc., and as those assets and property are
described in paragraph (2)
express provision added to
Lines' transfer of existing
of the proposed agreement, but with
the contract providing for Roanoke City
certificates of public convenience and
necessity and that security in the nature of surety bond or escrow
of purchase money be agreed to by Roanoke City Lines, Incorporated,
to support the continuing obligations of Roanoke City Lines, Incor-
porated, under paragraphs (4)(b) and (4)(e) of proposed agreement,
as those paragraphs relate to continuing obligations of Roanoke City
Lines, Incorporated, with respect to pension payments to retired
employees and those employees eligible for retirement at 12/31/74,
and to claims arising out of Workmen's Compensation Law prior to
March 1, 1975, the provisions of paragraphs (5)(a) and (5)(b) of
proposed contract relating to payment of
be modified accordingly. The motion was
adopted by the following vote:
AYES: Directors Garland, Hubard,
and President Webber ............... 7.
NAYS: None ................... O.
With re£erence to the proposed 13(c)
agreed purchase price to
seconded by Mr. Lisk and
Lisk,
Taylor, Thomas, Trout
Agreement between Greater
Roanoke Transit Company and Local Division 1544 - Amalgamated Transit
Union, AFL-CIO, Mr. Hubard moved that the agreement be amended to
provide that said agreement be subject to the Project being approved
for assistance under the Act and such assistance being accepted by
Greater Roanoke. The motion was seconded by Mr. Thomas and adopted
by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber .................
NAYS: None ..................... O.
Mr. Thomas then moved the 13(c) Agreement proposed to be entered
into between Greater Roanoke Transit Company and Local Division 1544 -
Amalgamated Transit Union, AFL-CIO, as above amended, be approved, for
execution on behalf of the Company. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber ................... 7.
NAYS: None ....................... 0.
With reference to the Advisory and Management Agreement with ATE
Management and Service Company, Incorporated, Mr. Garland moved that
the form of Advisory and Management Agreement tendered by ATE Manage-
ment and Service Company, Incorporated, to Greater Roanoke Transit
Company as proposed to be entered into between those parties be
approved and that the contract be executed as drawn on behalf of
Greater Roanoke Transit Company; and that ATE's designation of Mr.
John F. Sweeney as Resident Manager and Mr. Roger Sweeney as Director
of Marketing and Operations Planning, to devote full time to the
GRTC transit system, be approved. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber .................... 7.
NAYS: None ........................ O.
Mr. John F. Sweeney and Mr. Roger Sweeney appeared before the
Board of Directors and presented brief resumes.
With reference to the appointment of an Executive Committee in
accordance with Article IV of the By-Laws of the Greater Roanoke
Transit Company, Mr. Thomas moved that President Roy L. Webber and
Vice-President Robert A.
Executive Committee and
Director of Finance and
Garland be appointed as members of the
that the City Attorney, the City Manager, the
such other persons as may be designated by
the Executive Committee be appointed to
to the Executive Committee. Whereupon,
and seconded by Dr. Taylor, the following resolution
affirmative vote of Directors Garland, Hubard, Lisk,
Trout and President Webber:
RESOLVED that there be
provided by the By-Laws, to
act in an advisory capacity
on motion made by Mr. Thomas
was adopted by
Taylor, Thomas,
an Executive Committee, as
consist of President Roy L.
as may be designated by the
hereby designated to act in
Executive Committee.
Webber and Vice-President Robert A. Garland; and
BE IT FURTHER RESOLVED that Byron E. Haner, A. N.
Gibson and J. N. Kincanon, together with such other persons
Executive Committee, be and are
an advisory capacity to the
There being no further business,
meeting adjourned.
A~%°ROVED:
~-'k_ ~ President
the President declared the
ATTEST:
Secretary
The foregoing minutes have been read and are approved as
recorded:
Webber, President C. Taylor
Robert A. Garland ~ Hampt~ W. Thomas
David K. Lisk
GREATER ROANOKE TRANSIT COMPANY,
Monday, February 3, 1975.
A special meeting of the Board of Directors of the Greater
Roanoke Transit Company was called to order by the President, Mr.
Roy L. Webber, at 3:30 o'clock p.m., Monday, February 3, 1975, in the
Executive Council Chambers in the Municipal Building, City of Roanoke,
Virginia,
PRESENT:
K. Lisk, Noel
President Roy
ABSENT:
pursuant to written notice
Directors Robert A. Garland,
C. Taylor, Hampton W. Thomas,
L. Webber .................. 7.
None ....................... O.
of the Secretary of the Corporation.
William S. Hubard, David
James O. Trout and
Also present were Mr. James N. Kincanon, legal counsel for the
corporation; Mr. A. N. Gibson, Treasurer; Mrs. Mary F. Parker,
Secretary; and various representatives of the press and news media.
The meeting was held for the purpose of consideration and possible
inclusion of additional wording in the §13(c) Agreement with reference
to the UMTA application of Greater Roanoke Transit Company which would
adequately express the understanding of the parties with respect to
the continuing "private employee status" of the employees of Roanoke
City Lines, Incorporated, following Greater Roanoke Transit Company's
acquisition of Roanoke City Lines' urban transit system; question of
consideration and possible acceptance by the Board of Directors of
the written guaranty of Continental Trailways, Incorporated, as assurance
of performance by Roanoke City Lines, Incorporated, of certain of the
obligations which would be undertaken by that Company in its Contract
o£ Sale made with Greater Roanoke Transit Company, notably those with
respect
as of December 31, 1974, to retirement
retired; and question of consideration
Directors of assignment of contract by
Company, Incorporated, to Southwestern
Company.
to liability to its retired employees and to those entitled
but who may not have yet
and approval by the Board of
ATE Management and Service
Virginia Transit Management
With reference to the consideration of possible amendment to the
§13(c) Agreement, Mr. Kincanon advised that at the last meeting of
the Board of Directors on Monday, January 13, 1975, an amendment to
the §13(c) Agreement relative to the inclusion of the following additional
words, "subject to the Project being approved for assistance under
the Act, and such assistance being accepted by Greater Roanoke", was
approved by the Board of Directors and called attention to a communi-
cation from Mr. Alexander Cohn, Attorney, representing Amalgamated
Transit Union, advising that Amalgamated Transit Union will agree to
the inclusion of the additional wording; however, Mr. Cohn advised
that it has been the understanding of Amalgamated Transit Union that
the Greater Roanoke Transit Company was organized as a public benefit
corporation to which the federal labor laws would apply, thereby pre-
serving their employees' "private status" and that their concern in
this matter arises from information received by Local Division 1544 to
the effect that the elected City Councilmen have become the Directors
of the Greater Roanoke Transit Company. that it is their opinion that
the National Labor Relations Board in determining whether it will take
jurisdiction over a non-profit, non-stock tax-exempt corporation,
looks, among other things, to whether or not said corporation is
run by elected officials or run by private citizens appointed by
elected officials, that there may be a problem with the §13(c)
Agreement as drafted, requesting that Amalgamated Transit Union be
advised as to what Greater Roanoke's position is on this matter and
that he cannot recommend that the Local Division execute the agreement
until this matter is resolved.
Mr. Kincanon pointed out that clarification could be made by
some express additional wording to the §13(c) Agreement, viz.:
"Greater Roanoke agrees that, subject to limitations,
if any, of applicable State Law, before any arrangements
are made by Greater Roanoke for the management and
operation of the transit system which would have the
effect of transferring the employees covered by this
agreement from private to public employment, it, Greater
Roanoke, will negotiate with such employees or their
representatives a supplemental employee protective agree-
ment in compliance with §13(c) of the Act which shall
be acceptable to such employees and Greater Roanoke or,
if not acceptable, the matter will be submitted to the
Secretary of Labor for determination."
After a discussion as to the suggested additional wording to
Paragraph 18 of the §13(c) Agreement, Mr. Garland moved that the
Board of Directors concur in the above wording as suggested by Mr.
Kincanon and that said amendment be
Union for approval. The motion was
by the following vote:
AYES: Directors Garland,
forwarded to Amalgamated Transit
seconded by Mr. Hubard and adopted
Hubard, Taylor and President
Webber ..................................................... 4.
NAYS: Directors Lisk, Thomas and
With reference to the question of
acceptance by the Board of Directors of
Trout .............. 3.
consideration and possible
a written guaranty of Continental
Trailways, Incorporated, to Greater Roanoke Transit Company, to cover
the retirement liability of Roanoke City Lines, Incorporated, as pro-
vided for under Paragraph (b), Section (4), Page (4) of the Contract
of
Company,
Mr. 6. L
advising
in order
porated.
Mr.
guaranty
Sale between Roanoke City Lines and Greater Roanoke Transit
Mr. Kincanon advised of receipt of a communication from
· Carpenter, representing Continental Trailways, Incorporated,
that Continental Trailways is willing to provide the guaranty
to underwrite the obIigations of Roanoke City Lines, Incor-
Garland moved that the Board of Directors accept the written
of Continental Trailways, Incorporated, as assurance of per-
formance by Roanoke City Lines, Incorporated, of certain of the obli-
gations which would be undertaken by that company in its Contract of
Sale made with Greater Roanoke Transit Company with respect to liability
of its retired employees and to those entitled as of December 31, 1974,
to retirement but who may not have yet retired. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber ........................ 7.
NAYS: None ............................ O.
With reference to the question of approval by the Board of
Directors o£ assignment of contract by ATE Management and Service
Company, Incorporated, to Southwestern Virginia Transit Management
Company, Mr. Hubard moved that the Board of Directors authorize the
assignment of said contract to SVTMC. The motion was seconded by Mr.
Lisk and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber ........................... 7.
NAYS: None ............................... O.
There being no further business, the President declared the
meeting adjourned.
'~ Pffesident
ATTEST: ~_
Secretary
The foregoin9 minutes have been read and are approved as
Robert A. Garla~fld.
David K. Lisk~
r e cp-g'C~e d f. ~ ] ,~
~-oy L~-Webber, ~resiaen~ Noel C. Taylor //
Hampt on_ ~. ~
J'a s~O. Trout
027
GREATER ROANOKE TRANSIT COMPANY,
Monday, February 10, 1975.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 2:50 o'clock p.m., Monday, February 10, 1975, in the
Council Chambers in the Municipal Building, fity of Roanoke,
Virginia, pursuant to written notice given all seven Directors
by the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, William S. Hubard,
David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O.
Trout and President Roy L. Webber ......................... 7.
AB~ NT: None ........................................ O.
Also present were Mr. John Sweeney,
Roger Sweeney, Director of Marketin9 and
for the Greater Roanoke Transit Company;
Resident Manager and Mr.
Operations Planning
Mr. Ramsey Peard, Vice
President, ATE Management and Service Company, Incorporated;
Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr.
James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roano~ Transit Company;
and various representatives of the press and news media.
The meeting was called for the purpose of a briefing by Messrs.
John Sweeney and Roger Sweeney as to a management report of the
Greater Roanoke Transit Company.
Mr. John Sweeney briefed the members o~ the Board of Directors
as to the status of the UMTA Grant application and takeover, advising
that the purchase and sale agreements with Roanoke City Lines,
Incorporated, have been taken care of and mailed to the proper parties,
that sufficient copies of the 13(c) Agreement have been trans~tted
to Union representatives and that the resident team is n~ on board.
Mr. Sweeney then turned the meeting over to Mr. Roger Sweeney
who presented an overview of the marketing aspect of the program,
advisi~ of the need to develop a name, logo and color scheme for
the company, that the matter has been discussed to a great extent
and iris felt that the service should bear an identifying name,
and, in his opinion, the best identifying name of the service is
Metro, that this name would be strongly promoted and that as a further
identification, the name Valley is being proposed, thereby, making
the name "Valley Metro"; that the proposed lo9o for the service
which would appear on all coaches would be "Metro Coaches"; that
as far as the color scheme, it was felt that something which is dis-
tinctive, easily identifiable, functionable and does not identi~
with the old system is needed, and, therefore, it is proposed
that the color scheme of red and white with a gold outline be used
on all coaches.
Mr. Sweeney further pointed out that the public will telephone
his office for information regarding bus schedules and that in this
way new customers will be gained, that telephone surveys will be
conducted to determine present and future needs and other emphasis
will be placed on the p~inting of timetables for distribution to the
public.
With reference to the matter of staffing, Mr. John Sweeney
advised that during the week of February 10, 1975, he will be meeting
with staff people in the office at Roanoke City Lines and will be
asking them to write job descriptions of their present duties and will
be interviewing them as to p~sible future responsibilities and needs. -
With regard to labor negotiations, Mr. John Sweeney advised
that he will be meeting with Union representatives during the week
of February 24, 1975, in an effort to take cam of negotiations in
that area.
With reference to the Pendleton Bus Lines acquisition, Mr. John
Sweeney advised that he talked with Mr. Pendleton and requested that
he prepare a complete inventory list of that company and that he
will return and make a more thorough examination of the bus system
after this inventory list is complete.
Mr. Sweeney also requested guidance from the Board of Directors
as to whether or not it will want the management team to make applica-
tion for grant requests in the future or if the Board will prefer to
retain the services of Mr. William B. Hurd to continue this function
and also suggested that the Board not apply for operating aid under
the National Transportation Act of 1974 until sometime after March 15,
1975.
Mr. Sweeney further pointed out that the Board has previously
indicated its desire to reduce the rate for bus faresto 25¢ after
takeover, that it would be recommended as a method of accomplishing
this desire that the Board provide for a ten multiple punch type
ticket to be sold for the sum of $2.50 and that there be a reduced
fare of 155 during off hours for persons who obtain cards identi£yin9
them as handicapped or elderly.
After a discussion as to the various recommendations proposed
by the management team, Mr. Lisk moved that the name of "Valley
Metro" be approved; that the logo of "Metro Coaches" be approved;
and that the color scheme of red and white with a gold outline also
be approved by the Board of Directors. The motion was seconded by
Mr. Garland and unanimously adopted.
Dr. Taylor advised that since the color scheme o£ red, white
and gold is to be used for the bus system, he would like to see some
consideration being
all future services
a regional basis.
given to that color scheme also being used on
that the valley governing bodies enter into on
Mr. Garland moved that the ten multiple punch type ticket to
be sold for $2.50 be approved and that the 30¢ fare be maintained
as the cash single fare. The motion was seconded by Mr. Lisk and
unanimously adopted.
Mr. Garland raised the question as to whether or not the Board
should instruct the management team to apply for the UMTA grant with
reference to the acquisition of the Pendleton Bus Lines; whereupon,
the President replied that the matter
Manager checks into the matter of the
Lines and reports his recommendations back to the
Mr. Garland expressed the preference that all
tions for funds from UMT~
team and that there should
William B. Hurd
There being
meeting adjourned.
/;PPROYED:
The foregoing minutes
recorded:
can be settled after the Resident
inventory of the Pendleton Bus
Board of Directors.
future applica-
should be applied for by the management
be no need to retain the services of Mr.
after the initial takeover.
no further business, the President declared the
have been
ATTEST:
Secretary
read and are approved as
J out
Wi~ S. ltubard
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 3, 1975.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 11:00 o'clock a.m., Monday, March 3, 1975, in the
Executive Council Chambers in the Municipal Building, City of Roa-
noke, Virginia, pursuant to written notice by the Secretary.
PRESENT: Directors Robert A. Garland, William S. Hubard, Noel
C. Taylor, Hampton W. Thomas (arrived late), and President Roy L.
Webber ............................................................. 5.
ABSENT: Directors David K. Lisk and James O. Trout ........... 2.
Also present were Mr. John F. Sweeney, Resident Manager and
Mr. Roger Sweeney, Director of Marketing and Operations Planning for
the Greater Roanoke Transit Company; Mr. Ramsey Peard, Vice President,
ATE Management and Service Company, Incorporated; Mr. A. N. Gibson,
Treasurer, Greater Roanoke Transit Company; Mr. James N. Kincanon,
Legal Counsel, Greater Roanoke Transit Company; Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. Charles R. Allen,
Assistant City Attorney; Mr. Byron E. Haner, City Manager; Mr. Sam H.
McGhee, III, Assistant City Manager;
City Planning Director; and various
news media.
The President advised that the
of a number o£ topics and called upon
Corporation to brie£ the members o£
the discussion.
Mr. William G.
representatives
meeting was
the Legal
Kuthy, Assistant
of the press and
the Board
called for discussion
Counsel £or the
as to his portion of
Mr. Kincanon advised that a new date has been set for the
purchase by and transfer of possession to Greater Roanoke Transit
Company of the assets and business of Roanoke City Lines, Incorpor-
ated, as of 12:01 a.m., March 23, 1975, and presented a Resolution
providing for possession of the assets and business of Roanoke City
Lines, Incorporated, be
Company as of 12:01 a.m.,
between the parties to be
March 1, 1975.
Dr. Taylor offered
the March 23, 1975,
delivered to the Greater Roanoke Transit
on March 23, 1975, with initial settlements
made as of that date, rather than as of
the following Resolution with
takeover date:
RESOLUTION
reference to
RESOLVED, by the Board of Directors of Greater Roanoke
Transit Company, (GRTC), that, the purchase agreement here-
tofore authorized to be entered into between GRTC and Roanoke
City Lines, Ino., (RCL), providing for the purchase by and
transfer of possession to GRTC of the assets and business of
Roanoke City Lines, Inc., as of the 1st day of March, 1975,
not having been executed by the parties and the date o£ the
proposed transfer of possession having transpired, the presi-
dent be and is now hereffy authorized and empowered to enter
into and execute that certain sales agreement prepared under
date of March 3, 1975, to be entered into between GRTC and
RCL, and exhibited to the members of the Board, which said
agreement contains generally, the identical terms and pro-
visions heretofore approved by the Board but provides that
possession of the assets and business of RCL be delivered to
GRTC as o£ 12:01 a.m., on March 23, 1975, with initial settle-
ments between the parties to be made as of that date,
rather than as of March 1, 1975.
ADOPTED: March 3, 1975
Dr. Taylor moved the adoption o£ the Resolution. The motion
was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor and President
Webber ............................... 4.
NAYS: None ..................... O.
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
Mr. Kincanon presented a further Resolution authorizing and
empowering the President to execute acceptance of the Grant of the
Urban Mass Transportation Administration on behalf of Greater
Roanoke Transit Company and if required, extend assurance on behalf
of Greater Roanoke Transit
or fulfill all assurances
ditions contained and made
grant or in the agreement
Mr. Hubard offered
acceptance of the Grant:
Company to be bound by and to carry out
and representations, covenants and con-
in the application of GRTC for said
accepting the same.
the following Resolution with reference to
RESOLUTI ON
RESOLVED, by the Board of Directors of Greater
Roanoke Transit Company, (GRTC), that, upon receipt of
offer by Urban Mass Transportation Administration,
(UMTA), of Grant of Federal funds to assist GRTC in
acquiring the assets and business of Roanoke City Lines,
Inc., and other capital assets in order to provide a
mass transportation system in Roanoke and specified areas
of the Roanoke Valley the president be and is hereby
authorized and empowered and shall exe.cute acceptance
on behalf of GRTC of said grant and shall, if required
extend assurance on behalf of GRTC to be bound by and
to carry out or fulfill all assurances and representa-
tions, covenants and conditions contained and made in the
application of GRTC for said grant or in the agreement
accepting the same; and that the secretary be and is
authorized and empowered to affix the corporate seal to
said grant agreement, and to attest the same.
ADOPTED: March 3~ 1975
Mr. Hubard moved the adoption of the Resolution. The motion
was seconded by Dr. Taylor and adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor and President
Webber ............................ 4.
NAYS: None .................. O.
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
Mr. Kincanon presented a further Resolution in reference to
authorization of the President to enter into a lease agreement with
the City of Roanoke leasing from the city the laud and buildings in
said city which presently are occupied and used by Roanoke City Lines
for the conduct of its public bus transportation system, said lease
to provide for a term of one year, for an annual rental of $36,000.00
fo~ the term of the lease, such rental to be paid by GRTC at the rate
of $3,000.00 per month, in advance, throughout said term.
Mr. Garland offered the following Resolution with reference to
the lease agreement:
RESOLUTION
RESOLVED, by the Board of Directors of Greater
Roanoke Transit Company, (GRTC), that the president be
and is hereby authorized and empowered, upon acquisi-
tion by GRTC of the business and assets, less real
estate, of Roanoke City Lines, Inc., (RCL), to enter
into lease agreement with the City of Roanoke, (City)
leasing from the City the land and buildings in said
City which are presently occupied and used by RCL for
the conduct of its public bus transportation system,
said lease to provide for a term of one (1) year, for
an annual rental of $36,000 for the term of the lease,
such rental to be paid by GRTC at the rate of $3000
per month, in advance, throughout said term; and to
contain such other terms, provisions and conditions as
are set out and contained in the form of lease appearing
on pages 28 and 29 of GRTC's preliminary application
for mass transportation capital improvement grant under
the Urban Mass Transportation Act of 1964, but not to
preclude right to sublease portions of the premises not
needed for the company's operations; and that the
secretary be and is authorized and empowered to affix
the corporate seal to the aforesaid lease agreement, if
required, and to attest the same.
ADOPTED: March 3, 1975
"Secretary
Mr. Garland moved the adoption of the Resolution. The motion
was seconded by Mr. Hubard and adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor and President
Webber ................................ 4.
NAYS: None ...................... O.
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
The Resident Manager appeared before the Board and made
reference to two agreements and one deed of lease proposed to be
entered into between Greater Roanoke Transit Company and Virginia
Stage Lines, Incorporated, and requested action from the Board
relative to the following:
An Agreement between Greater Roanoke Transit Company
and Virginia Stage Lines, Incorporated, in which
GRTC will perform in its garage necessary maintenance
work for ¥SL at GRTC's average garage payroll rate
plus 65%; the above labor rates will be adjusted by
GRTC as its labor rates change; and all bills will
be rendered monthly payable within 15 days.
A Deed of Lease between Greater Roanoke Transit
Company and Virginia Stage Lines, Incorporated, for
the purpose of operating its (¥SL) bus body repair
and painting business in property described as that
section of the bus repair shops at 13th Street and
Campbell Avenue, S. E., known as the body shop, which
is the section that faces 13th Street, the dimensions
of same being approximately 90 feet by 50 feet; adja-
cent restroom and stripping room and painting room
also adjacent to body shop.
An Agreement between Greater Roanoke Transit Company
and Virginia Stage Lines, Incorporated, wherein Virginia
Stage Lines will perform, in its portion of said build-
ing, necessary bus body and/or painting for GRTC at
¥SL's average Roanoke garage payroll rate plus 65%; the
above labor rates will be adjusted by VSL as its labor
rates change; VSL will furnish to GRTC the necessary
diesel and gasoline fuel and motor oils to operate
GRTC vehicles at the purchase price paid by VSL; GRTC
will store parts in its storeroom and its personnel
will handle and issue parts for maintenance of VSL buses;
GRTC will maintain security of its parts room, however,
it will not be held responsible for shortages that might
occur in the ¥SL inventory; all bills will be rendered
monthly payable within 15 days; the terms of the agree-
ment to be for four months and either party may termi-
nate this agreement by giving the other party 30 days
written notice.
(For full text, see copies of agreements and lease as filed
in the office of the Secretary.)
Mr. Hubard moved that the Board of Directors authorize execu-
tion of the two Agreements and the Deed o£ Lease subject to review
and approval by the Legal Counsel for the Corporation. The motion
was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor and President
Webber ............................... 4.
NAYS: None ..................... O.
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
The Resident Manager requested clarification from the Board
with reference to the fare policy, advising that when the Board
approved the ten ride punch ticket for $2.50, it did not specifically
state that the $4.50 weekly pass would be continued and recommended
that the $4.50 pass be continued.
Mr. Garland offered the following Resolution reaffirming the
$4.50 weekly pass, the $2.50 ten ride punch ticket, the present base
fare of $.30, the school fare of two tokens for $.35, the free trans-
fer fee, the zone charges on the Rollins College-Cloverdale and
Salem-Glenvar routes at $.10, setting out the fare for the elderly
and handicapped, and that the Legal Counsel for the Corporation be
instructed to prepare the proper measure to be presented to City
Council for approval:
ADOPTED AT A MEETING OF THE BOARD OF DIRECTORS OF THE
GREATER ROANOKE TRANSIT COMPANY ON MONDAY, MARCH 3, 1975.
A RESOLUTION amending the Transit Development Program
for 1975-1979.
RESOLVED by the Board of Directors of the Greater Roa-
noke Transit Company, that the Transit Development Program
for 1975-1979, adopted by the Board of Directors on July 24,
1974, is amended by deleting the section entitled FARE
STRUCTURE and substituting the following section:
FARE STRUCTURE. The following fare structure, subject
to the approval of the Council of the City
effective upon the date of the acquisition
system by Greater Roanoke Transit Company:
Present
Base Fare $ .30
lO-ride ticket none
Weekly pass 4.50
School fare 2/.35
Transfer Free
Zone charges on
Hollins College-Cloverdale
and Salem-Glenvar Routes
.10
of Roanoke, is
of the transit
Fare New Fare
$ .30
2.50
4.50
2/.35
Free
.10
BE IT FURTHER RESOLVED that a one-half base fare
for the elderly (aged 65 or more) during non-peak hours
of operation shall become effective on the date of acqui-
sition or as soon thereafter as practicable, a similar
fare reduction shall apply to the handicapped and be im-
plemented as soon as practicable following the date of
acquisition.
Mr. Garland moved the adoption of the Resolution. The motion
was seconded by Dr. Taylor and adopted by the
AYES: Directors Garland, Hubard, Taylor,
Webber ............................... 4.
NAYS: None ..................... O.
following vote:
and President
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
The Resident Manager advised that the management team needs
by the Board
of Ten Ride
$250.00)
of the following purchases:
approval, in principle,
"Six Month Supply
(Estimated cost:
Tickets
Punches for Operators
(Estimated cost: $600.00)
Coach Decals ("Valley Metro") ordered
(Estimated cost: $300.00)
Badges ("Valley Metro") ordered
(Estimated cost (500): $150.00)
Stationery and Forms "Valley Metro" ordered
(Estimated cost: $480.00)
Voucher Checks and Payroll Checks (Southwestern
Management Company, Inc.) ordered
(Estimated cost: $500.00)
Repainting of Coaches (2) Prior to Takeover
(Estimated cost: $900.00)
Approval of ATE January invoice in the amount
Mr. Garland moved that the Board approve the
purchases and payments. The motion was seconded by Mr.
adopted by the following vote:
Virginia Transit
of $5,447.66"
abovedescribed
Hubard and
AYES: Directors Garland, Hubard, Taylor
Webber .............................. 4.
NAYS: None .................... O.
(Directors Lisk and Trout absent) (Director
The Resident Manager called to the attention
present outdated telephone system at Roanoke City
and President
Thomas had not arrived)
of the Board the
Lines, advising
that it does nothing but confuse the citizens, that at his request
the telephone company performed a study of the system, and, based
on information that was furnished to them, they made a recommendation
on a new telephone system that is much better than the present out-
dated system, that Wis new expansion and improvement contract would
run for a three year period @ $384.85 per month and after the thirty-
six month period, would decrease to $211.10 per month, that a new
number (982-2222) will be established, that there will be six lines
open to the public as opposed to the present four lines, and requested
approval by the 8oard of the proposed new telephone system.
Mr. Hubard moved that the Board authorize the installation of
the new telephone system. The motion was seconded by Dr. Taylor and
adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor and President
Webber .............................. 4.
NAYS: None .................... O.
(Directors Lisk and Trout absent) (Director Thomas had not arrived)
At this point, Mr. Thomas entered the meeting.
The Resident Manager called attention to specifications which
were sent to the members of the Board with reference to insurance
coverage applicable to all vehicles owned and/or operated in the
O41
business of Greater Roanoke Transit Company, advising that bids
will be accepted until 1:30 p.m., Thursday, March 13, 1975, in the
Office of the City Clerk and will be opened before the Executive
Committee of the Board at 2:00 p.m., on that date, that the bids
will be tabulated by the Executive Committee on Friday, March 14,
1975, and the successful bidder will be selected by the Board of
Directors on Monday, March 17, 1975, with coverage to become effec-
tive as of March 23, 1975, and requested approval of the Board as
to the above dates.
Mr. Garland moved that the request of
relative to the above dates be approved by
was seconded by Mr. Hubard and adopted
AYES: Directors Garland, Hubard,
Webber .............................. 5.
NAYS: None .................... O.
(Directors Lisk and Trout absent)
tO
the Resident Manager
the Board. The motion
by the following vote:
Taylor, Thomas and President
The Resident Manager presented a communication with reference
an outline of the purchasing procedures to be followed by ATE
Management and Service Company, Incorporated, and Southwestern
Virginia Transit Management Company, Incorporated, on behalf of the
Greater Roanoke Transit Company, said procedures designed to conform
with municipal purchasing guidelines to provide adequate control by
GRTC and to allow for effective operation of the transit system.
The Resident Manager requested that
on Page 1, No. 2.a.1) with the following
"2. Periodic Purchases (e.g. parts,
are based on dollar
the communication be amended
underlined addition:
supplies, etc.) Procedures
limits as follows:
a. Items over $1,000
1)
Formal specifications shall be prepared and
approved when practicable by the GRTC Board,
and UMTA if required."
The Resident Manager further requested that the communication
be amended on Page 2 under the portion entitled "NOTE" by the
underlined insertion:
Ail bills received from ATE Management and Service
Company, Incorporated, except the monthly fee
rendered by ATE Management and Service Company, in
execution of its contract with GRTC, will not be
considered as a recurring purchase but rather each
shall be reviewed by the GRTC Board or its desig-
nate prior to payment"
filed in the Office of
following
"NOTE:
(For full text, see communication as
the Secretary.)
Mr.
amended.
the following vote:
AYES: Directors Garland, Hubard, Taylor, Thomas
Webber .............................. 5.
NAYS: None .................... O.
(Directors Lisk and Trout absent)
With reference to the matter of working capital,
Manager requested that the Board advance the
which would provide sufficient funds to carry
17, 1975, meeting of the Board.
Hubard moved the adoption of the purchasing procedures
The motion was seconded by Mr. Garland and adopted by
as
and President
the Resident
sum of $31,197.66
through until the March
After a discussion as to proper handling of the request, Dr.
Taylor moved that the Treasurer be authorized to make the necessary
transfer of funds, if and when necessary for operating purposes or
capital costs, limited to those funds now appropriated, and that the
Treasurer and Legal Counsel for the Corporation be instructed to
work out the necessary details relative to the transfer of funds and
submit legal documents, if any, for approval. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Garland, Hubard, Taylor, Thomas, and Presi-
dent Webber .......................... 5.
NAYS: None ..................... O.
(Directors Lisk and Trout absent)
With reference to the subject of school buses, Mr. Hubard
moved that the Resident Manager be requested to submit a report to
the Board containing recommendations as soon as practicable as to
whether the public buses should continue to transport school
children or whether the city should purchase its own school buses.
The motion was seconded by Mr. Garland and adopted.
With reference to the formation of a Regional Transportation
District, Mr. Garland offered the following Resoluti~ :
ADOPTED AT A MEETING OF THE BOARD OF DIRECTORS OF THE
GREATER ROANOKE TRANSIT COMPANY ON MONDAY, MARCH 3, 1975.
RESOLVED, that the Greater Roanoke Transit Company
intends to become a Regional Transportation District,
including the City of Salem, the Town of Vinton, and
Roanoke County as well as the City of Roanoke, and as
indicative of this intent, has adopted the name "Valley
Metro"; and
THAT the fundamental policy of the District shall be
that each political subdivision shall have the right to
determine the amounts and types of transportation services
to be offered within the subdivision; and
THAT each subdivision shall pay the net cost (cost
less revenue generated) of the service operated within the
subdivision.
Mr. Garland moved the adoption of the Resolution. The motion
was seconded by Mr. Hubard and adopted by the following vote:
AYES: Directors Garland, Hubard,
Webber .............................. 5.
NAYS: None .................... O.
(Directors Lisk and Trout absent)
The City Manager called to the
the present time the City Manager
Corporation, that the City Council
Taylor, Thomas and President
attention of the Board that at
has no official function in the
serves as the Board of Directors,
President of Operations of the Greater Roanoke Transit
The nomination was seconded by Mr. Thomas.
Mr. Hubard moved that the nominations be closed. The
seconded by Mr. Thomas, and on vote, carried, and the City
Company.
motion was
Manager
was elected as Vice President of Operations of the Greater Roanoke
Transit Company by five of the Directors voting, Directors Lisk and
Trout absent.
Mr. Hubard moved that the Legal Counsel for the Corporation be
instructed to prepare for the consideration of the Board, the appro-
priate amendment of the By-Laws of the Greater Roanoke Transit Com-
pany which will define the duties of the Vice President of Operations.
The motion was seconded by Mr. Garland and adopted, Directors Lisk
and Trout absent.
Mr. Thomas moved that the Treasurer and Legal Counsel for the
Corporation be requested to recommend a procedure to the Board as
to the future transfer of funds. The motion was seconded by Mr.
Garland and adopted, Directors LJsk and Trout absent.
the City Attorney serves as the Legal Counsel, the Director of
Finance serves as the Treasurer, and the City Clerk serves as the
Secretary; whereupon, Mr. Hubard nominated the City Manager as Vice
Mr. Hubard moved that the Board meet in Executive Session to
discuss personnel matters. The motion was seconded by Mr. Garland
and adopted, Directors Lisk and Trout absent.
There being no further business, the President declared the
meeting adjourned.
APPROVED:
President
The foregoing minutes have been
ATTEST
Secretary
read and are approved as
recorded:
'~. Webber, President
Noel C. Taylor /
J ; )i..,//,2
~amptO'fi W. Thomas
EXECUTIVE COMMITTEE, GREATER
TRANSIT COMPANY,
Thursday, March 13, 1975.
ROANOKE
The Executive Committee of the Board of Directors of the
Greater Roanoke Transit Company met on Thursday, March 13, 1975,
at 2:00 o'clock p.m., in the City Manager's Conference Roem in
the Municipal Building, Roanoke, Virginia, for the purpose of
opening bids received for insurance on the operations of Greater
Roanoke Transit Company, pursuant to written notice by the Secretary.
PRESENT: Messrs. Robert A. Garland, James N. Kincanon,
A. N. Gibson, Byron E. Haner and President Roy L. Webber ....... 5.
ABSENT: None ............................................. O.
Also present were Mr. John F. Sweeney, Resident Manaoer
and Mr. Roger Sweeney, Director of Marketing and Operations Plan-
ning, Valley Metro; Mr. E. W. Parkinson, Vice President and
Insurance Specialist, ATE Management and Service Company, Incor-
porated; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit
Company; and various representatives of the press and news media.
Pursuant to notice of advertisement for bids to be received
for insurance on the operations of Greater Roanoke Transit Com-
pany, said proposals to be received by the Secretary of the
Greater Roanoke Transit Company until 1:30 p.m., Thursday, March
13, 1975, and to be opened before the Executive Committee at
2:00 p.m., on that same date, President Webber asked if anyone
had any questions about the advertisement for bids and no repre-
sentative present raisin9 any question, the President requested
that
upon
Davis
United
viz:
States
the Secretary proceed with the openin9 of the bids; where-
the Secretary opened and rend the one bid received from
~ Stephenson, Incorporated, for insurnnce to be carried by
Fidelity ~ Guaranty Company, Bnltimore, Mary]and,
"Greater Roanoke Transit Company
354 Municipal Building
Ronnoke, Virginin 24011
Re:
INSURANCE BID
Grenter Roanoke Transit Company
Specification~ Furnished in letter
of 2-26-75
1) Proposed Carrier:
United States Fidelity g
Guarantee Company, Baltimore,
Maryland
Policyholder's Rating: AAAAA
Financial Rating: A{ (Excellent)
(Best's Insurance Reports)
2) Services Provided:
a) Claim Adjustment Service-Staff
adjuster located in Roanoke.
b) Safety Engineering Service-
Standard Safety Program will
be offered.
c) Auditin9 Service-Staff auditor
located in Roanoke.
3) Coverage may be bound March 23, 1975.
4) Company and Agency complies with all applicable
Equal Employment Opportunity Laws and Regulations.
5)
Quotation according to specifications furnished:
All quotation based on acceptance of entire bid.
We cannot accept underwriting of individual lines.
Base Bid A.
$3,000,000 combined limit
Automobile $55,000.
General Liability 9,500.
Note: No ratable exposure known for
Garaqe Liability Hazard
Garage Keepers Legal Liability
Limit $1,200,000.
Perils: Fire and Theft $1,000.00
Riot and Vandalism 320.00
$250.00 Deductible -
Collision 780.00
Total 2,100.00
Uninsured Motorists - Statutory Limits $ 452.00
Medical Payments $2,000.00 150.00
Comprehensive ACV - Service Trucks 20.00
Fire, Theft, Combined additional coverage
($500.00 Deductible Vandalism) 2,200.00
Note:
Additional
$3,OOO,OOO
Cost to increase limits from
to $5,000,000.00
Automobile $5,000.00
General Liability 700.00
Workmen's Compensation 14,738.00
Estimated Dividend $1,518.00 (This dividend
is not guaranteed, and is payable only
at the discretion of the U.S.F. ~ 6's
Board of Directors)
Contents
Perils:
Fire, Extended Coverage, Vandalism
Amount $101,179.00
Premium 475.00
Crime: Accordin9 to Specifications
$1,000.00 Deductible
No Deductible
(Drivers away from premises not covered)
2,500.00
2,780.00
Alternate Base Bid "B" not bid.
Respectfully Submitted,
Davis & Stephenson, Inc.
BY: S R e E M ~n. Jr.
Robert E. Mullen, Jr."
The Executive Committee expressed concern that only one bid
was received aM it was explained by Mr. Parkinson that since take-
over time is scheduled for March 23, 1975, the time element was of
the essence in order for coverage to be in effect by the March 23
takeover date; that letters were sent to a large agency in New
York inviting bids and that no response was received from that
agency; that it was advertised in the
Roanoke Free Press, in addition to 25
been extended to agencies in the area;
Roanoke Times and in the
separate letters having
and the Resident Manager
also advised that approximately thirty sets of specifications
were given out at his office.
The President declared the meeting recessed until 10:00
o'clock a.m., Friday, March 14, 1975, in the City Manager's
Conference Room.
At 10:00 o'clock a.m., Friday, March 14, 1975, the Exec-
utive Committee of the Board of Directors of the Greater Roanoke
Transit Company reconvened in the City Manager's Conference Room
in the Municipal Building with President Webber presiding.
PRESENT: Messrs. Robert A. Garland, James N. Kincanon,
A. N. Gibson, Byron E. Manet and President Roy L. Webber ........
ABSENT: None ............................................ O.
Also present were Mr. John F. Sweeney, Resident Manager
and Mr. Roger Sweeney, Director of Marketing and Operations Plan-
nih9 for Valley Metro; Mr. E. W. Parkinson, Vice President and
Insurance Specialist,
porated; Mrs. Mary F.
Company; Mr. Robert E.
Incorporated;
media.
ATE Manaqement and Service Company, Incor-
Parker, Secretary, Greater Roanoke Transit
Mullen, Jr., representing Davis ~ Stephenson,
and various representatives of the press and news
The President advised that the meeting was
the purpose of considerinq the one bid received
Stephenson, Incorporated, for insurance to be
States Fidelity 5 Guaranty Company, Baltimore,
The Resident Manaqer presented copy of a
Mr. Parkinson recommending that the
the Executive Committee, that the
bility, and general liability, be
continued for
from Davis &
carried by United
Maryland.
report from
one proposal be accepted by
single limit, automobile, lia-
accepted, effective March 23,
1975, at 12:01 a.m., or at the official takeover of this property;
and that the other listed coverages with crime (full coverage) no
deductible, also be accepted, in accordance with an attached sum-
mary, which provides for $3,000,000 of coverage at a premium price
of $85,815.00.
(For full text, see communication and summary as filed in
the office of the Secretary.)
was held relative to the
Incorporated, is self-insured
A certain amount of discussion
fact that since Roanoke City Lines,
why could not the Greater Roanoke Transit Company also be self-
insured; whereupon, Mr. Parkinson replied that Roanoke City Lines
is not self-insured as an independent company, but is owned and
operated by Continental Trailways, Incorporated, which is a com-
pany that is larqe enough to underwrite the costs involved, that
there would be attorney's fees, claim adjustor fees, Workmen's
Compensation fees, miscellaneous expenses and that it would
cost over $100,000.00 to be self-insured.
With reference to the payment of premiums, Mr. Robert E.
Mullen, Jr., representing Davis & Stephenson, Incorporated, for
insurance to be carried by United States Fidelity ~ Guaranty
Company, advised that his company has indicated that they would
be agreeable to an installment premium basis which would amount
to twenty-five per cent down and the balance over a period of
ten months with no interest charge.
Mr. Parkinson suggested that the Executive Committee con-
sider having the fire insurance on a three year basis rather
than annually; whereupon, it was decided that this could be
worked out between the insurance company and the management of
Greater Roanoke Transit Coa~pany.
Mr. Garland questioned Mr. Parkinson as to the recommended
coverage; whereupon, Mr. Parkinson advised that he would feel
much better with the $5,000,000 coverage, but he is comfortable
with the $3,000,000 coverage.
Mr. Garland moved
the Board of Directors
that said Board accept
that the Executive Committee recommend to
of the Greater Roanoke Transit Company
the $93,615.00 premium which would provide
for $5,000,000 Combined Single Limit coverage with Davis & Stephen-
son, Incorporated, for insurance with United States Fidelity &
Guaranty Company. The motion was seconded by Mr. Gibson and
adopted by the following vote:
AYES: Messrs. Garland, Kincanon, Gibson, Haner and President
Webber ................................... 5.
NAYS: None ......................... O.
There being no further business, the President declared the
meeting adjourned.
APPROVED:
- I~resident
Executive
Committee
of the
~'3 ,.. ~ ~ , . ~ (--~'GT'c~er Roanoke
t~s i~'~%1 Tran~mpany
A TTE ST:
Secretary
A. N. Gibson ) Acting in an
Byron E. Haner ) advisory capacity
J. N. Kincanon ) to the Executive
Committee
GREATER ROANOKE TRANSIT
Monday, March 17, 1975.
COMPANY,
A meetin9 of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 3:50 o'clock p.m., Monday, March 17, 1975, in Room
157-159 in the Municipal Buildin9, City of Roanoke, Virqinia,
pursuant to written notice of the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, William S. Hubard,
David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout
and President Roy L. Webber .................... 7.
ABSENT: None ............................. O.
Also present were Mr. John F. Sweeney, Resident Manaqer and
Mr. Roger Sweeney, Director of Marketing and Operations Planning
for Valley Metro; Mr. A. N.
Transit Company; Mr. James
Roanoke Transit Company; Mr. Byron E. Haner,
Operations, Greater Roanoke Transit Company;
Gibson, Treasurer, Greater Roanoke
N. Kincanon, Leqal Counsel, Greater
Vice President of
Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit
rives of the press and news media.
The President advised that the
Company; and various representa-
meeting was called for the
purpose of submission of a report and recommendation of the Exec-
utive Committee of the Greater Roanoke Transit Company relative to
insurance on the operations of GRTC.
In this connection, the Executive Committee submitted a written
report recommending that the Board of Directors of the Greater
Roanoke Transit Company accept the one bid received from Davis G
Stephenson, Incorporated, for insurance to be carried by United
States Fidelity and Guaranty Company for $5,000,000 Combined
Limit coverage at a premium price of $93,615.00.
(For full text, see report as filed in the office of
the Secretary.)
Mr. Garland moved the adoption of the report of the Exec-
utive Committee. The motion was seconded by Mr. Lisk and
adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas,
Trout and President Webber ........................ 7.
NAYS: None .................................. O.
Mr. Lisk then offered the following Resolution accepting the
bid of Davis g Stephenson, Incorporated, for insurance to be carried
by United States Fidelity and Guaranty Company and authorizing
the President to arrange for and acquire said coverages to take
effect at 12:01 a.m., March 23, 1975:
RESOLUTION
WHEREAS, advertisement for bids for insurance
on the Operations of Greater Roanoke Transit Company
has been duly published and a single bid has been
received in response thereto, which bid has been
studied by the Executive Committee of the Board of
Directors, which recommends its acceptance; and
WHEREAS, the premiums bid on the various types
of insurance are reasonable.
BE IT RESOLVED by the Board of Directors of the
Greater Roanoke Transit Company, that the bid of Davis
and Stephenson, Incorporated, for insurance to be
carried by United States Fidelity and Guarantee Com-
pany for the following coverages and premiums:
Coveraae
Premium
$5,000,000 combined limit
Automobile
General liability
$1,200,000 Garage Keepers General
Liability
Perils: Fire and theft
Riot and vandalism
$250 Deductible -
Collision
$60,000.00
10,200.00
1,000.00
320.00
780.00
Uninsured Motorists - Statutory Limits 452.00
Medical Payments--S2,000
150.00
Comprehensive ACV - Service Trucks
20.00
Fire, Theft, Combined additional coverage
($500 deductible vandalism) 2,200.00
Workmen's Compensation
Estimated dividend,
not guaranteed
$1,518,
14,738.00
Contents
Perils:
Fire, extended coverage
vandalism, $101,179 475.00
Crime, according to specifications
No deductible
2,780.00
be and is hereby accepted and the President is
authorized to arrange for and acquire said coverages,
to take effect at 12:01 a.m., March 23, 1975.
ADOPTED: March 17, 1975
Mr. Lisk moved the adoption of
ry
the Resolution.
The motion
was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas,
Trout and President Webber ...................... 7.
NAYS: None ................................ O.
The Director of Marketing and Operations Planning for
Valley Metro presented a brief summary of the takeover cere-
mony scheduled to be held at 12:00 o'clock, noon, Monday,
March 24, 1975, at the Roanoke Civic Center.
Mr. Bubard moved that the Board of Directors meet in
Executive Session to discuss a personnel matter. The motion
was seconded by Mr. Lisk and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas,
Trout and President Webber ...................... 7.
NAYS: None ................................ O.
After the Executive Session, the Resident Manager appeared
before the Board and requested that, effective March 20, 1975,
he be authorized to employ Ms. Deloris Elaine Hall as a Telephone
Operator and Information Clerk, at a salary of $400.00 per month;
and further requested that he be authorized, effective March 24,
1975, to employ Ms. Malinda Faye Harth as a Secretary and Clerical
Assistant with a starting salary of $500.00 per month increasing
to $550.00 per month effective October 1, 1975, and $600.00 per
month effective April 1, 1976.
Mr. Hubard moved that the Board of Directors authorize em-
ployment of the two abovenamed individuals at the salaries so
stated. The motion was seconded by Mr. Garland and adopted by
the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas,
Trout and President Webber ...................... 7.
NAYS: None ................................ O.
There belnq no further business, the President declared
the meeting adjourned.
APPROVED: /
resident
ATTEST: ~0~_
Secretary
The foregoing minutes have been read and are approved as
recorded:
[~ebber, President
Noel C. Taylor ~/~..,/_~
R~e~ ~ ~rl~ /~amptVn W. Thomas
~am S. Hubard ~ame~O. Trout ~
Dauid K. Lisk
GREATER ROANOKE TRANSIT COMPANY,
Wednesday, March 19, 1975.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 2:00 o'clock p.m., Wednesday, March 19, 1975, in the
City Manager's Conference Room, in the Municipal Building, City
of Roanoke, Virginia, pursuant to written notice by the Secretary.
PRESENT: Directors Robert A. Garland, David K. Lisk, Noel
C. Taylor, Hampton W. Thomas, James O. Trout and President Roy
L. Webber ............................................. 6.
ABSENT: Director William S. Bubard .............. 1.
Also present were Mr.
Mr. Roger Sweeney, Director
for Valley Metro; Mr. A. N.
John F. Sweeney, Resident Manager and
of Marketing and Operations Planning
Gibson, Treasurer, Greater Roanoke
Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater
Roanoke Transit Company; Mr. Byron E. Haner, Vice President of
Operations, Greater Roanoke Transit Company; Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; and various repre-
sentatives of the press and news media.
The President advised that the meeting was called for the
purpose of naming persons who are duly authorized to sign and
counter-sign checks, drafts, notes or orders drawn against the
Greater Roanoke Transit Company's deposit at the Colonial-
American National Bank of Roanoke.
The Treasurer advised that in his absence he would like to
have two people from his office authorized to sign the checks,
drafts, notes or orders. The Legal Counsel for
advised that it will be necessary that the persons
to sign the checks, drafts, notes or orders also be
officers of Greater Roanoke Transit Company.
Mr. Garland placed in nomination the names of
the Corporation
authorized
designated as
Messrs. John
H. Mitchell and douglas R. Wood as Assistant Treasurers of the
Greater Roanoke Transit Company. The nominations were seconded
by Mr. Trout.
Mr. Garland moved that the nominations be closed. The
motion was seconded by Mr. Trout and, on vote, carried and
Messrs. John H. Mitchell and Douglas R. Wood were elected as
Assistant Treasurers of Greater Roanoke Transit Company by the
six Directors voting, Director Hubard absent.
Mr. Thomas placed in nomination the name of Mr. Sam H.
McGhee, III, as Assistant Vice President of Operations of
Greater Roanoke Transit Company. The nomination was seconded
by Dr. Taylor.
Mr. Thomas moved that the nominations be closed. The motion
was seconded by Dr. Taylor and, on vote, carried and Mr. Sam H.
McOhee, III, was elected as Assistant Vice President of Operations
of Greater Roanoke Transit Company by the six Directors voting,
Director Hubard absent.
Mr. Trout then offered the following Resolution providing
that all checks, drafts, notes or orders drawn against the ac-
count of Greater Roanoke Transit Company at the Colonial-Amer-
ican National Bank of Roanoke be signed by any one of the following:
A. N. Gibson Treasnrer
John H. Mitchell Assistant Treasurer
Douglas R. Wood Assistant Treasurer
and countersigned by either one of the following:
Byron E. Haner
Sam H. McGhee,
III
Vice President of
Operations
Assistant Vice President
of Operations
RESOLUTION
BE IT RESOLVED that that portion of the resolution
adopted July 17, 1974, authorizing and providing for
signature and counter-signature of checks, drafts, notes
or orders drawn against the Company's deposit at The
Colonial-American National Bank of Roanoke be, and that
portion of said resolution is RESCINDED.
BE IT FURTHER RESOLVED that all checks, drafts,
notes or orders drawn against said account be signed
any one of the following:
by
A. N. Gibson
John H. Mitchell
Douglas R. Wood
Treasurer
Assistant Treasurer
Assistant Treasurer
and countersigned by either one of the following:
NAME TITLE
Byron E. Haner
Sam H. McGhee,
III
Vice President of
Operations
Assistant Vice President
of Operations
whose signatures shall be duly certified to said Bank,
and that no checks, drafts, notes or orders drawn against
said account at said Bank shall be valid unless so signed.
BE IT FURTHER RESOLVED that the designation of The
Colonial-American National Bank of Roanoke as a depository
of this corporation and its funds heretofore provided in
the resolution adopted July 17, 1974, be and is APPROVE[),
RATIFIED and CONFIRMED.
ADOPTED: March 19, 1975
Secretary
Mr. Trout moved the adoption of the Resolution. The motion
was seconded by Mr. Lisk and adopted by the following vote:
AYES: Directors Garland, Lisk, Taylor, Thomas, Trout and
President Webber .............................. 6.
NAYS: None .............................. O.
(Director Hubard absent)
The Legal Counsel advised that it will not be
amend the By-Laws of the Corporation
The President then declared the
necessary to
to reflect the above action.
meeting recessed until Friday,
March 21, 1975, at 10:00 o'clock a.m., in Room 157-159 for the pur-
pose of conducting all matters pertinent and necessary to the capital
grant under the Urban Mass Transportation Act of 1964, as amended.
At 10:00 o'clock a.m., Friday, March 21, 1975, the meeting
was reconvened in Room 157-159 of the Municipal Building, Roanoke,
Virginia, with President Webber presiding and the following mem-
bers of the Board of Directors present:
PRESENT: Directors Robert A. Garland, David K. Lisk, Noel
Taylor, Hampton W. Thomas, James O. Trout and President Roy
Webber ........................................ 6.
ABSENT: Director William S. Hubard ......... 1.
Director David K. Lisk presented the invocation.
The Legal Counsel for the Corporation presented a communi'-
cation from Mr. Frank C. Herringer, The Administrator, Department
of Transportation, Urban Mass Transportation Administration,
Washington, D.C., advising that the grant application of the City
of Roanoke for a capital grant under the Urban Mass Transportation
Act of 1964, as amended, has been approved in the maximum amount of
$1,632,480.
(For full
the Secretary.)
text, see communication as filed in the office of
The Legal Counsel for the Corporation called to the attention
of the Board of Directors that on March 3, 1975, the Board adopted
a Resolution authorizin9 the President and Secretary to execute the
UMTA Grant, if and when approved, and that the next order of bust-
ness would be the execution of said grant by the President and
Secretary of GRTC; whereupon, the President and Secretary executed
same on behalf of Greater Roanoke Transit Company.
(For full text, see copy of Urban Mass Transportation Capital
Grant Contract between Greater Roanoke Transit Company,
Roanoke, Virginia, and the United States of America, as filed
in the office of the Secretary.)
The President and Secretary of Greater Roanoke Transit Company
then executed the Contract of Sale between Roanoke City Lines, In-
corporated, and Greater Roanoke Transit Company for the physical
assets of the Company.
(For full text, see original Contract of Sale as filed :in the
office of the Secretary.)
The City Manager and the City Clerk, respectively, for 'the
City of Roanoke executed the Contract of Sale between Roanoke City
Lines, Incorporated, and the City of Roanoke for the real estate at
the southeast corner of Campbell Avenue and
Roanoke, Virginia.
(For full text, see Contract of Sale
the City Clerk.)
The
executed
Virginia
12th Street, S. E.,
as filed in the office of
President and Secretary of Greater Roanoke Transit Company
an Agreement between Greater Roanoke Transit Company and
Stage Lines, Incorporated, in which GRTC will perform in
its garage necessary maintenance work for Virginia Stage Lines
at GRTC's average garage payroll rate plus 65%, for a period of
six months commencing on March 23, 1975, and ending on September
23, 1975, and shall thereafter continue on a month to month basis,
either party may terminate by giving thirty days' written notice.
(For full text, see Agreement as filed in the office of the
Secretary.)
The President and Secretary of Greater Roanoke Transit Com-
pany executed a Deed of Lease between Greater Roanoke Transit
Company and Virginia Stage Lines, Incorporated, for the purpose
of operating Virginia Stage Lines' bus body repair and painting
business in property described as that section of the bus repair
shops at 13th Street and Campbell Avenue, S. E., known as the
body shop, which is the section that faces 13th Street, the
dimensions of same being approximately 90 feet by 50 feet;
adjacent restroom and stripping room and painting room also
adjacent to body shop for a period of six months commencing on
March 23, 1975, and ending on September 23, 1975, and shall
thereafter continue on a month to month basis, either party may
terminate by giving thirty days' written notice.
(For full text, see Deed of Lease as filed in the office of
the Secretary.)
The President and Secretary of Greater Roanoke Transit Com-
pany executed an Agreement between Greater Roanoke Transit Com-
pany and Virginia Stage Lines, Incorporated, wherein Virginia
Stage Lines will perform, in its portion of said building, nec-
essary bus body and/or painting for GRTC at Virginia Stage Lines'
average Roanoke garage payroll rate plus 65% for a period of six
months commencing on March 23, 19751 and terminating on September
23, 1975, and shall thereafter continue on a month to month basis,
either party may terminate this agreement by giving the other party
thirty days' written notice.
(For full text, see Agreement as filed in the office of the
Secretary.)
The President and Secretary of Greater Roanoke Transit Com-
pany executed an Agreement of Lease between the City of Roanoke
and Greater Roanoke Transit Company leasing to Greater Roanoke
Transit Company a portion of the real estate at Twelfth Street
S. E., Roanoke, Virginia, for a period of
on March 23, 1975, and ending on March 22,
and Campbell Avenue,
one year commencing
1976.
(For full text, see Agreement of Lease
office of the Secretary.)
The President signed an application to
Commission relative to the transfer
Convenience and Necessity of Roanoke
Greater Roanoke Transit Company.
The President also signed
MC-222 providing for the lease
Incorporated, to Greater Roanoke
thereto is transferred to GRTC.
The Legal Counsel presented a binder on the insurance
with Globe Indemnity Company insuring Buildings 1, 2 and 3
at Twelfth Street and Campbell Avenue, S. E., Roanoke,
as filed in the
the State Corporation
of the Certificate of Public
City Lines, Incorporated, to
Transit Company until the
State Corporation Commission Form
of buses by Roanoke City Lines,
title
policy
located
Virginia.
The Resident Manager submitted a communication from Mr.
Peter G. Davis, Superintendent, Casualty Department, United
States Fidelity and Guaranty Company, said letter to serve as
a Binder of Coverage, effective at 12:01 a.m., on March 23,
1975, for Workmen's Compensation Insurance, Comprehensive
Automobile Liability Insurance, Comprehensive General Liability
Insurance, Garage Keeper's Legal Liability Insurance, Automobile
Physical Damage Insurance, Automobile Medical Payments Insurance,
Uninsured Motorists Coverage, and also binding, effective 12:00
o'clock noon on March 23, 1975, the Fire Extended Coverage and
Vandalism and Comprehensive Crime Coverage - No Deductible.
(For full text, see communications as filed in the office
of the Secretary.)
The Legal Counsel advised that in discussions held with
Mr.'Guy L. Carpenter and Mr. J. Wi~ar Stowe, he has been ill-
formed that Roanoke City Lines, Incorporated, will, on April 1,
1975, purchase the new license tags for the buses and it will
not be until GRTC takes title to the equipment that the blue
license tags will be obtained by Greater Roanoke Transit Com-
pany from the Division of Motor Vehicles.
The Treasurer for the Corporatioa presented a check in the
sum of $98,866.00 to Mr. J. Wistar Stowe, President, Roanoke
City Lines, Incorporated, for the physical assets as more fully
set out in the Contract of Sale between Roanoke City Lines, In-
corporated, and Greater Roanoke Transit Company, the sum of
$395,470.00 to be paid on the Closing Date.
The President expressed sincere appreciation to the many
people who assisted in applying for the Urban Mass Transportation
Administration Grant.
There being no further business, the President declared the
meeting adjourned.
APPROVED:)
I'resident
ATTEST:
Secretary
The foregoing minutes have been read and are approved as
recorded: /
R~y DJ. Webber, President Noel C. Taylor ~
,~liam So Hubard
GREATER ROANOKE TRANSIT COMPANY
Monday, March 31, 1975.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 9:06 o'clock p.m., Monday, March 31, 1975, in the Council
Chambers in the Municipal Building, City of Roanoke, Virginia, pur-
suant to written notification by the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, William S. Hubard, David
K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and Pres-
ident Roy L. Webber ............................... 7.
ABSENT: None ................................ O.
Also present were Mr. John F. Sweeney, Resident Manager, Valley
Metro; Mr. Byron E. Barter, Vice President of Operations, Greater
Roanoke'Transit Company; Mr. James N. Kincanon, Legal Counsel, Great-
er Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater
Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater
Roanoke Transit Company; and various representatives of the press
and news media.
The Vice President of Operations submitted a written report
recommending that the second Monday of each month be established as
a formal monthly meeting date of the Board of Directors of the Greater
Roanoke Transit Company based on Section XI Working Funds of the advi-
sory and management agreement between GRTC and ATE Management and
Service Company, Incorporated, which provides that on or before the
15th of each month an estimate of anticipated revenue and operating
expenses for the following month will be submitted to GRTC for
use in establishing the amount of operating monies to be set
aside for a working fund for the following month.
(For full text, see communication as filed in the Office of
the Secretary.)
Mr. Hubard moved that the Board of Directors concur in the
recommendation of the Vice President of Operations and offered
the following Resolution:
RESOLUTION
WHEREAS, Section 4 of ARTICLE III of the By-Laws
of the Greater Roanoke Transit Company provides that
meetings of the Board of Directors shall be held at
times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed meeting
date is necessary for the orderly conduct of business
of the Company.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Directors of Greater Roanoke Transit Company that a
regular business meeting of said Board shall be held
in the Council Chambers located on the Fourth Floor
of the Municipal Building on the second Monday of
each month, at such time as is specified in the notice
of the meeting.
Adopted: March 31, 1975.
Certified A True Copy,
Secretary
Mr. Hubard moved the adoption of the Resolution. The motion
was seconded by Mr. Trout and adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout
and President Webber ........................... 7.
NAYS: None ............................... O.
The President called to the attention of the Board of Directors
a communication from Mr. Richard G. Young, Executive Director, League
of Older Americans, Incorporated, requesting that the Board of Directors
of the Greater Roanoke Transit Company consider the possibility of the
identification card of the League of Older Americans being the offi-
cially recognized identification for discounted fares from the Greater
Roanoke Transit Company and that the age limit be set at 60 years and
over which is the generally recognized age group constituting the
elderly according to most federal agencies.
(For full text, see communication as filed in the Office of the
Secretary.)
Mr. Garland moved that the communication be referred to the
Resident Manager of Valley Metro for study, report and recommen-
dation to the Board of Directors. The motion was seconded by
Mr. Lisk and unanimously adopted.
The Resident Manager of Valley Metro appeared before the Board
Directors and presented a communication recommending certain
of
salary adjustments for certain non-union staff personnel at Valley
Metro, effective April 1, 1975, advising that these employees have
not received increases, of any type, for over fifteen months and
that the suggested salaries are in line, and in most cases, lower
than the city pay scale for comparable jobs, verbally advising that
these raises range from 7~% to 10%.
(For full text, see communication as filed in the Office o£
the Secretary.)
Mx. Lisk moved that the Board of Directors concur in the rec-
ommendation of the Resident Manager relative to the proposed salary
adjustments. The motion was seconded by Mr. Garland.
In a discussion of the matter, Messrs. Thomas, Trout and
President Webber expressed the opinion that if the Board of
Directors commits itself to 7~% to 10% salary adjustments for
these employees, then City Council will be committed to provide
the same percentage of pay increase for all city employees, that
action on the salary adjustments for Valley Metro employees should
be deferred until the City Manager submits his recommendation to
Council relative to the percentage of pay increases for all city
employees and the two questions should be considered simultaneously.
Mr. Thomas offered a substitute motion that the request for
the salary adjustments for certain employees at Valley Metro be
taken under advisement by the Board of Directors until City
Council begins its 1975-76 budget study sessions. The motion
was seconded by Mr. Trout and lost by the following vote:
AYES: Directors Thomas, Trout and President Webber ........ 3.
NAYS: Directors Garland, Hubard, Lisk and Taylor .......... 4.
The original motion was then adopted by the following vote:
AYES: Directors Garland, Hubard, Lisk and Taylor .......... 4.
NAYS: Directors Thomas, Trout and President Webber ........ 3.
There being no further
meeting adjourned.
business,
the President declared the
ATTE ST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 14, 1975.
A meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Mr. Roy L.
Webber, at 3:25 o'clock p.m., Monday, April 14, 1975, in the
Council Chambers in the Municipal Building, City of Roanoke,
Virginia, pursuant to written notification by the Secretary of
the Corporation.
PRESENT:
David K. Lisk,
and President
ABSENT:
Also present
Valley Metro; Mr.
Directors Robert A. Garland, William S. Hubard,
Noel C. Taylor, Hampton W. Thomas, James O. Trout
Roy L. Webber ............................. 7.
None ...................................... O.
were Mr. John F. Sweeney, Resident Manager,
Roger Sweeney, Director of Marketing and Oper-
ations Planning, Valley Metro;
of Operations, Greater Roanoke
canon, Legal Counsel, Greater
Gibson, Treasurer,
Parker, Secretary,
Mr. Byron E. Haner, Vice President
Transit Company; Mr. James N. Kin-
Roanoke Transit Company; Mr. A. N.
Greater Roanoke Transit Company; Mrs. Mary F.
Greater Roanoke Transit Company; and various
representatives of the press and news media.
Pursuant to Section XI, Working Funds, of the Advisory and
Management Agreement between Greater Roanoke Transit Company and
ATE Management and Service Company, Incorporated, which provides
that on or before the 15th of each month an estimate of antici-
pated revenue and operating expenses for the following month will
be submitted to
operating
following
Board and
GRTC for use in establishing the amount of
monies to be set aside for a working fund for the
month, the Resident Manager appeared before the
advised that total operating revenue for the month
of May, 1975, will be $80,600.00 and that total operating ex-
penses will be $166,858.00 with a net operating revenue of
$(86,258.00).
With reference to labor negotiations, the Resident Man-
ager advised that a proposal has been made to Union represent-
atives; however, on April
Union representatives asked
has agreed to meet with the
Mediator on April 17, 1975.
With reference to the
3, 1975, this offer was rejected and
for a Federal Mediator, and that he
Union representatives and the Federal
matter of the Pendleton Bus Lines, the
Resident Manager advised that he has offered a
Pendleton Bus Lines to store certain equipment
age building at Valley Metro, that he has also
temporary lease to
in the steel stor-
offered to service
Pendleton Bus Lines' vehicles under an agreement identical to that
with Virginia Stage Lines, Incorporated, and that Mr. Pendleton
appeared to be interested in the proposal and will contact him
at a later date.
With reference to the matter of reduced fares for senior
citizens and handicapped persons, the Resident Manager presented
a communication suggesting that all persons 65 years of age and
older and all handicapped persons be eligible for reduced fares;
that one-half base fare (.15 cash) Free transfer, regular
zone charge of .10 cash appllcable on Hollins College - Clover-
dale and Salem - Glenvar routes be established; that the days
and hours that the reduced fare will be effective are: Monday -
Friday from 9 a.m., to 3 p.m., and Saturdays, Sundays, Holidays -
all day; that Yalley Metro will honor an I.D. Card issued by the
League of 01der Americans, Incorporated, provided the card is
clearly marked so the bus operator can easily determine that the
person is 65 years of age or over; and that the Easter Seal Soci--
ety, United Fund or similar agency be requested to screen and
approve handicapped applicants, perhaps with one or more 6RTC
Board members serving on a panel.
(For ful] text, see communication as filed
the Secretary.)
in the Office of
The Resident Manager verbally requested that the communi-
cation be amended to provide for an implementation date of July
1, 1975, rather than June 1, 1975.
Mr. Hubard moved that the Board of Directors receive and
approve the communication, as amended. The motion was seconded
by Mr. Lisk and unanimously adopted.
With reference to printed schedules, the Resident Manager
advised that printed schedules will be available sometime this
summer and that a representative from ATE Management and Service
Company, Incorporated, will be in Roanoke during the summer to
conduct a route survey.
074
The Resident Manager advised that four buses have been
painted to reflect the new color scheme of Valley Metro and
recommended that five more buses be painted at this time to
provide for more even distribution over the city.
With reference to new bus specifications, the Resident
Manager presented a list of general specifications for 22 new
transit coaches and requested the concurrence by the Board of
Directors in the general specifications.
(For full text, see list of general specifications as
filed in the Office of the Secretary.)
After a discussion as to the feasibility of providing for
an alternate in the bidding process for buses to accommodate
the physically handicapped, Mr. Garland moved that the Resident
Manager be instructed to ~dvertise for the 22 new transit coaches.
The motion was seconded by Mr. Bubard and adopted by the follow-
ing vote:
AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas,
Trout and President Webber ........................ 7.
NAYS: None .................................. O.
With reference to the ten ride ticket sales, the Resident
Manager advised that for the period from March 31 - April 13,
1975, a to~al of 2700 ten ride tickets were sold, that this
averages out to 193 per day and exceeds what was anticipated.
With reference to the UMTA Grant, the Director of Market-
ing and Operations Planning advised that on April 1, 1975, he
07'5
submitted a request to UMTA for eighty per cent of acquisition
costs for buying Roanoke City Lines and that after discussiens
with representatives of UMTA he has been informed that process-
ing should be completed prior to May 1, 1975.
With reference to proposals for advertising both inside and
outside the buses, the Director of Marketing and Operations Plan-
ning advised that proposals wil] be received on this matter until
April 21, 1975, and a contract will be entered into with the best
bidder.
With reference to a marketing plan, the Director of Marketing
and Operations Planning presented a proposed marketing program for
Valley Metro for the upcoming year which outlines their goals and
the program to attain these goals.
The Vice President of Operations submitted a written report
proposing that the lease between the City of Roanoke and the
Greater Roanoke Transit Company for the property located at 12th
Street and Campbell Avenue, S. E., be amended, the intent of this
amendment is to prevent the possibility of subrogation in the
event of fire and will uot cause any change in the insurance
coverage rate nor result in any change of insurance coverage level.
Mr. Hubard moved that the Board of Directors concur in the
proposed amendment and offered the following Resolution:
"RESOLUTION
RESOLVEO, by the Board of Directors of Greater
Roanoke Transit Company, (GRTC), that the President
and Secretary, be and they are hereby authorized on
behalf of the Greater Roanoke Transit Company, to
execute and attest, respectively, a certain written
amendment to that certain written lease dated March
23, 1975, by and between the City of Roanoke and
Greater Roanoke Transit Company, in the following
words and form:
'By mutual agreement of the parties
hereto the Lease from the City of Roanoke
to Greater Roanoke Transit Company, dated
March 23, 1975, for buildings at Twelfth
Street and Campbell Avenue, S. E., Roanoke,
Virginia, is hereby amended in the following
respect only:
The Lessor and Lessee waive all rights
against each other in the event of fire dam-
age to the extent covered by insurance, ex-
cept such rights as they may have to the
proceeds of such insurance.'
ADOPTED: April 14, 1975
Mr. Hubard moved the adoption of
was seconded by Mr.
AYES: Directors Garland, Hubard, Lisk, Taylor,
and President Webber ............................. 7.
NAYS: None ................................. O.
The Legal Counsel for the Corporation submitted a written
report suggesting and recommending that the Board of Directors
consider the appointment of Mr. James E. Buchholtz as Assistant
General Counsel of Greater Roanoke Transit Company,
does the General Counsel and all other officers and
the Board, without compensation.
' SeCretary
the Resolution. The motion
Garland and adopted by the following vote:
Thomas, Trout
to serve as
appointees of
(For full text, see report as filed in the Office of the
Secretary.)
Mr. Trout placed in nomination the name of Mr. James E.
Buchholtz as Assistant General Counsel of GRTC.
Mr. Trout moved that the nominations be closed. The motion
was seconded by Mr. Garland, and on vote, carried, and Mr. James
E. Buchholtz was elected as Assistant General Counsel for the
Grenter Roanoke Transit Company by all seven of the Directors
voting.
Mr. Garland expressed an interest in preserving some of the
older buses, fare boxes and equipment for display at the Roanoke
Transportation Museum at some later date and requested that the
management team keep this suggestion in mind.
There being no further business, the President declared the
meeting adjourned.
ATTEST:
Secretary
Ol
STOCKHOLDERS MEETING, GREATER
TRANSIT COMPANY,
September 30, 1974.
ROANOKE
A meeting of the Stockholders of the Greater Roanoke
Transit Company was called to order by the President, Mr.
Byron E. Haner, at 9:40 p.m., Monday, September 30, 1974, in
Room 159 ~ the Municipal Building, City of Roanoke, Virginia,
for the purpose of accepting resignations from two of its
Board of Directors and to act to fill the vacancies created
by these two resignations.
PRESENT: Stockholders Robert A. Garland, William S.
Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas,
James O. Trout and Mayor Roy L. Webber ..................... 7.
ABSENT: None ......................................... O.
Also present were Mr. James N. Kincanon, one of the in-
corporators and named
Registered Agent, Mrs.
representatives of the
in the Articles of Incorporation as the
Mary F. Parker, Secretary, and various
press and news media.
The President requested that the Secretary read, in its
entirety, Notice of a Special Meetin9 of the Stockholders of
the Greater Roanoke Transit Company; whereupon, the Secretary
read the following:
"NOTICE OF A SPECIAL MEETING OF THE STOCKHOLDERS OF
THE GREATER ROANOKE TRANSIT COMPANY
The Greater Roanoke Transit Company is to con-
duct a special meeting of its stockholders on
September 30, 1974, immediately followin9 adjourn-
ment of the meeting of the City Council to be held
at 7:30 p.m., on the same date, in the Council
Chambers on the Fourth Floor of the Munic~al Build-
lng in the City of Roanoke, for the purpose of accept-
ing resignations from two of its Board of Directors
and to act to fill the vacancies created by these two
resignations. Signatures of a majority of the members
of City Council acknowledgin9 acceptance of this notice
constitutes a waiver of the time requirements for notice
of a special meeting as set forth in Paragraph 3 of
Article II of the By-Laws of'the Greater Roanoke Transit
Company.
Signed: S/Byron E. Haner
President
S/Roy L. Webber
Roy L. Webber, Mayor
S/Noel C. Taylor
Dr. Noel C. Taylor,
Vice Mayor
S/Robert A. Garland
Robert A. Garland
S/William S. Hubard
William S. Hubard
S/David K. Lisk
David K. Lisk
~/Hampton W. Thomas
Hampton W. Thomas
S/James 0. Trout
James O. Trout"
The President referred to Resolution No. 21838 adopted
by the Council of the City of Roanoke authorizing a majority
of the members of the Council of the City of Roanoke to act
on behalf of the City of Roanoke as the sole stockholder of
the Greater Roanoke Transit Company and to provide for the
parliamentary procedure to be used by those Council members
acting as the stockholder at any Greater Roanoke Transit
Company stockholder meeting.
05
The President advised that the purpose of the meetin~ is
to present resignations from Director Cabell J. Fearn and
Director Kit B. Kiser.
Mr. Thomas moved that the resignations be accepted with
regret. The motion was seconded by Mr. Lisk and adopted by
the followlng vote:
AYES: Messrs. Garland, Hubard, Lisk, Taylor, Thomas,
Trout and Mayor Webber ..................................... 7.
NAYS: None ........................................... O.
The President then called for nominations to fill the
vacancies on the Board of Directors of the Greater Roanoke
Transit Company.
Mr. Thomas placed in nomination the name of Mayor Roy L.
Webber and Mr. Robert A. Garland. The nominations were
seconded by Mr. Lisk.
Mr. Hubard moved that the Secretary be requested to cast
ballots for Mayor Roy L. Webber and Mr. Robert A. Garland. The
motion was seconded by Mr. Lisk and adopted by the following
vote:
FOR MAYOR WEBBER: Messrs. Garland, Hubard, Lisk, Taylor,
Thomas and Trout ............................................. 6.
(Mayor Webber not voting)
FOR MR. GARLAND: Messrs. Hubard, Lisk, Taylor, Thomas,
Trout and Mayor Webber ....................................... 6.
(Mr. Garland not voting)
The President then declared the election
Webber and Mr. Robert A. Garland as Directors
of Mayor Roy L.
of the Greater
04
Roanoke Transit Company to fill the
Messrs. Cabell J. Fearn and Kit B.
July 1, 1975.
There being no further business,
the meeting adjourned.
unexpired terms
Kiser ending
the President
of
declared
ATTEST:
Secretary
APPROVED:
STOCKHOLDERS MEETING,
TRANSIT COMPANY,
December 9, 1974.
GREATER ROANOKE
A special meeting of the Stockholders of the Greater Roanoke
Transit Company was called by written notice given by all members
of the Council of the City of Roanoke, representing the sole stock-
holder, City of Roanoke, for Monday, December 9, 1974, immediately
following adjournment of the meeting of the City Council held at
2 p.m., on that date in the Executive Council Chambers of the Municipal
Building, City of Roanoke, Virginia, for the purpose of considering
replacing all or certain of the members of the Board of Directors
of Greater Roanoke Transit Company; revision of the By-Laws of Greater
Roanoke Transit Company with respect to the composition of its Board
of Directors and of the offices to be filled by said Board of
Directors; and such other
before the Stockholders.
PRESENT: The sole
business or matters as might then come
stockholder, City of Roanoke, was present
at the meeting, being represented by the
City Council, namely:
David K. Lisk, Noel C.
Mayor Roy L. Webber ..................... 7.
ABSENT: None ...................... O.
Mayor and all members of the
Messrs. Robert A. Garland, William S. Hubard,
Taylor, Hampton W. Thomas, James O. Trout and
Also present at the meeting were Mr. Byron E. Haner, President
of the corporation; Mr. James N. Kincanon, legal counsel for the cor-
poration and named in the Articles of Incorporation as its Registered
Agent; Mrs. Mary F. Parker, Secretary; and various representatives
of the press and news media.
The President called the meeting to order and read, in its
entirety, the following Notice of a Special Meeting of the Stock-
holders of the Greater Roanoke Transit Company:
"NOTICE OF A SPECIAL MEETING OF THE STOCKHOLDERS OF
THE GREATER ROANOKE TRANSIT COMPANY
A Special Meeting of the stockholders of Greater
Roanoke Transit Company will be held on December 9,
1974, in the Council Chambers on the Fourth Floor of
the Municipal Building in the City of Roanoke, immedi-
ately following adjournment of the meeting of the City
Council to be held at 2:00 p.m., on that date, for the
purpose of considering and acting upon the following
matters:
(a) Replacing all or certain of the members
of the Board of Directors of Greater
Roanoke Transit Company.
(b)
Revision of the By-Laws of Greater Roanoke
Transit Company with respect to the compo-
sition of its Board of Directors and of
the offices to be filled by said Board of
Directors.
(c) Such other business or matters as may then
come before the stockholders.
The signature of a majority of the members of the Council
of the City of Roanoke, the City of Roanoke being the sole
stockholder of the corporation, acknowledging acceptance of
this notice constitutes a waiver of the time requirements
for notice of a Special Meeting as set forth in Paragraph
3, Article II of the By-Laws of the Greater Roanoke Transit
Company.
Dated: December 3, 1974.
Signed: S/Byron E, Haner
President
S/Roy L. Webber
Roy L. Webber, Mayor
S/David K. Lisk
David K. Lisk
S/Noel C. Taylor S/Hampton W, Thomas
Dr. Noel C. Taylor, Hampton W. Thomas
Vice Mayor
S/Robert A, Garland S/James O, Trout
Robert A. Garland James O. Trout"
S/William S. Hubard
William S. Hubard
Mr. Garland moved that the following named five (5) Directors
of the Greater Roanoke Transit Company, viz: Messrs. Byron E.
Haner, A. N. Gibson, R. Dale Caudill, S. W. Hylton and William C.
Stott, Jr., be removed as directors and replaced by the following
named five (5) members of the Council of the City of Roanoke, viz:
Messrs. William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton
W. Thomas and James O. Trout; and the motion was seconded by
Hubard and, on vote, unanimously carried.
Mayor Webber requested that the record show that the reorgani-
zation was done in the best interest of the overall operation of the
City of Roanoke and of the corporation, and that it was felt that
the members of the City Council should accept this responsibility
because of certain
understood by each
aspects of the program that
member of Council.
Mr. Garland placed in nomination the name
Webber
should be known and
of Mayor Roy L.
as President of the Greater Roanoke Transit Company. The
nomination was
Mr. Thomas
was seconded by
elected
seconded by Mr. Thomas.
moved that the nominations be closed. The motion
Mr. Trout, and Mayor Roy L. Webber was unanimously
as President of the Greater Roanoke Transit Company.
Mr. Garland moved that the
a Resolution of appreciation to
R. Dale Caudill, S. W. Hylton
rendered by them as Directors
The motion was seconded by Mr.
Secretary be instructed to transmit
Messrs. Byron E. Haner, A. N. Gibson,
and William C. Stott, Jr., for services
of the Greater Roanoke Transit Company.
Hubard and unanimously adopted.
The President inquired as to whether or not a revision of
the By-Laws is needed; whereupon, the City Attorney replied that
it is not necessary.
There being no further business, the meeting of the Stock-
holders was adjourned.
ATTE ST:~/~
Secretary
APPROVED:
Webber, President
David K. Lisk ·
Noe
/~C. Taylor
es O. Trout